Disposition of Youth in Predicting Sustainable Development ...
USING DISPOSITION CODES
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Applied •Reject •Withdrawn •Move to Review Review •Reject •Withdrawn •Or Move to Interview Interview •Reject •Withdrawn •Or Move to Prepare Job Offer Prepare Job Offer •Reject •Withdrawn •Or Submit Job Offer for approval to DHR, USF Health HR or Regional HR Office Hire •Reject •Withdrawn •Or Complete Hire MANAGE APPLICANTS GUIDELINES For HIRING DEPARTMENT REPRESENTATIVES SUMMARY USING DISPOSITION CODES All individuals who apply for a position with the University must be assigned a pre-defined disposition code in Careers@USF to document the reason the individual was or was not selected for the position. Careers@USF is the University’s online applicant tracking system and has pre-defined statuses and codes that must be accurately used during all phases of the recruitment process to record the decisions regarding each applicant who applied for an open position. Once an applicant applies to a Job Posting in Careers@USF, the Hiring Department Representative is responsible for managing the recruitment process in Careers@USF. DISPOSITION CODES VERSUS APPLICATION STATUSES A status shows at which stage an applicant is within the hiring process. A disposition code is a short, pre-defined reason that explains the applicant’s position at that stage. A disposition code provides a stated reason of where and why an applicant was removed from consideration in the hiring process. This level of tracking and documentation is necessary for compliant record keeping, reporting and to mitigate liability. The process captures how each candidate falls out of consideration at each stage.
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Transcript of USING DISPOSITION CODES
Applied• Reject• Withdrawn• MovetoReview
Review• Reject• Withdrawn• OrMovetoInterview
Interview• Reject• Withdrawn• OrMovetoPrepareJobOffer
PrepareJobOffer• Reject• Withdrawn• OrSubmitJobOfferforapprovaltoDHR,USFHealthHRorRegionalHROffice
Hire• Reject• Withdrawn• OrCompleteHire
MANAGEAPPLICANTSGUIDELINESFor
HIRINGDEPARTMENTREPRESENTATIVES
SUMMARY
USINGDISPOSITIONCODES
AllindividualswhoapplyforapositionwiththeUniversitymustbeassignedapre-defineddispositioncodeinCareers@USFtodocumentthereasontheindividualwasorwasnotselectedfortheposition.
Careers@USFistheUniversity’sonlineapplicanttrackingsystemandhaspre-definedstatusesandcodesthatmustbeaccuratelyusedduringallphasesoftherecruitmentprocesstorecordthedecisionsregardingeachapplicantwhoappliedforanopenposition.OnceanapplicantappliestoaJobPostinginCareers@USF,theHiringDepartmentRepresentativeisresponsibleformanagingtherecruitmentprocessinCareers@USF.
DISPOSITIONCODESVERSUSAPPLICATIONSTATUSES
Astatusshowsatwhichstageanapplicantiswithinthehiringprocess.Adispositioncodeisashort,pre-definedreasonthatexplainstheapplicant’spositionatthatstage.
Adispositioncodeprovidesastatedreasonofwhereandwhyanapplicantwasremovedfromconsiderationinthehiringprocess.Thisleveloftrackinganddocumentationisnecessaryforcompliantrecordkeeping,reportingandtomitigateliability.
Theprocesscaptureshoweachcandidatefallsoutofconsiderationateachstage.
RECRUITMENT PROCESS OVERVIEW Applicantstatusesmustbeaccuratelymaintainedastheymovethroughtherecruitmentprocess.Listedbelowareavailablestatuses.
Status GuidelinesforUseAPPLIED Onceanapplicantcompletesanapplicationandappliestoaspecific
JobOpening,theirstatusissettoApplied.
REVIEWED Onceithasbeendeterminedthatanapplicantmeetsthebasicminimumqualificationsforthejob,theirstatuscanbechangedtoReviewedbyclickingtheMarkReviewedicon.
INTERVIEW Onceanapplicanthasbeenidentifiedforaninterview,updatetheirstatustoInterview.Thereisnoreasoncodethatneedstobeapplied.ActionRequired:Therequiredinformationmustbefilledoutontheinterviewpage.
REJECT ActionRequired:ApplicantsinaRejectstatusmustbeupdatedwiththeappropriateReasoncodefromthelistsbelow.
WITHDRAWN ActionRequired:ApplicantsinaWithdrawnstatusmustbeupdatedwiththeappropriateReasoncodefromthelistsbelow.
OFFER OncethedepartmenthaspreparedajobofferinCareers@USFandtheofferhasbeenapprovedbyDHRortheRegionalHRoffice,thedepartmentwillposttheoffer(extend)totheapplicantand the system will update the applicants status to Offer. There is no reason code that needs to be applied. Thefinaldispositionsfortheapplicant’smustbecompletedbeforethejobofferwillbeapproved.
OFFERACCEPTED
Onceanapplicanthasacceptedtheoffer,thesystemwillupdatetheirstatustoOfferAccepted.Thereisnoreasoncodethatneedstobeapplied.
READYTOHIRE-HIRE
OnceDHRortheRegionalHROfficehasbeennotifiedthattheapplicanthasacceptedtheoffer,theywillmovetheapplicanttothePrepareforHirestepwhichwillmovethemintotheReadyforHirestatus.Thereisnoreasoncodethatneedstobeapplied.DHRortheRegionalHROfficewillcompletetheManageHiresprocessinCareers@USF.Oncecomplete,theselectedapplicant’sstatuswillchangetoHired.Thereisnoreasoncodethatneedstobeapplied.
REASON CODES FOR REJECT AND WITHDRAW STATUS REJECTReasons
ApplicantswithastatusofRejectmustbeupdatedwiththeprimaryreasonthattheywerenolongerconsideredforthejob.
It’simportanttofirstdeterminewhetherornottheymettheminimumrequirementsofthejobopening.Forthosenotmeetingminimumrequirements,chooseoneofthe“DoesNotMeetMinimumRequirement”reasonsin
Category1.AllotherRejectreasonsareinCategory2andshouldnotbeuseduntilCategory1hasbeenconsidered.
Disposit ion Code
Code Reason Intended Use
DetermineiftheapplicantmeetsMinimumRequirementsforthejobtheyappliedfor.Iftheydonot,selecttheRejectstatusandthenselectoneofthefollowingreasons:(Ifmorethanonereasonexists,choosetheonethatisthestrongestormostrelevanttotheposition).REJECTCategory1 DNMMinReq-
Communication
Doesnotmeetminimumrequirements–CommunicationSkills:Theapplicanthadunsatisfactoryverbaland/orwrittencommunicationskillsrelativetopositionneeds
DNMMinReq-Education
Doesnotmeetminimumrequirements–Education:Theapplicantdoesnothavetheminimumbasiceducationalrequirement.(e.g.Bachelor’sdegreeinAccountingwasrequiredandtheapplicantindicateshighestlevelofeducationishighschooldiploma)
DNMMinReq-Experience
Doesnotmeetminimumrequirements–Experience:Theapplicantdoesnothavetheminimumbasicexperiencerequirement.(e.g.10+yearsofmanagementexperiencewasrequiredandtheapplicantindicates3yearsofexperience)
DNMMinReq-Relocation
Doesnotmeetminimumrequirements–Relocation:Theapplicantindicatedtheinabilitytorelocatetothelocationofthejob.
DNMMinReq-Skills
Doesnotmeetminimumrequirements–Skills:Theapplicantdoesnothavetheminimumbasicskillsrequirement.(e.g.ProficiencywithMicrosoftWordandExcelwasrequiredandtheapplicantdoesnotlisttheseanywhereintheirskills)
DNMMinReq-Travel-Shift-Hrs
Doesnotmeetminimumrequirements–Travel-Shift-Hours:Theapplicantindicatedaninabilitytoworktherequiredhours/schedule,ormeettravelrequirements.
IftheapplicantmovestoRejectstatusaftermeetingtheMinimumRequirements,selectoneofthefollowingreasons:(Ifmorethanonereasonexists,choosetheonethatisthestrongestormostrelevanttotheposition). REJECTCategory2 MetMinNotPref-Comm.
Skills:
MetMinimumbutNotPreferredRequirements–CommunicationSkills:Theapplicantdoesnothavethebestverbaland/orwrittencommunicationskillscomparedtoothercandidatesinthepool.
MetMinNotPref-Education
MetMinimumbutNotPreferredRequirements–Education:Theapplicantdoesnothavethebestormostrelevanteducationcomparedtoothercandidates.
MetMinNotPref-Experience
MetMinimumbutNotPreferredRequirements–Experience:Theapplicantdoesnothavethebestormostrelevantexperiencecomparedtoothercandidates.
MetMinNotPref-JobKnowledge
MetMinimumbutNotPreferredRequirements–JobKnowledge:Theapplicantdoesnothavethebestormostrelevantjobknowledgeforthepositioncomparedtoothercandidatesinthepool.
MetMinNotPref-Skills
MetMinimumbutNotPreferredRequirements–Skills:Theapplicantdoesnothavethebestormostrelevantspecificskillsforthepositioncomparedtoothercandidatesinthepool.
NotMostQual-FailPreEmpTst
NotMostQualified–Theapplicantdidnotmeetpre-employmentstandardsand/orcouldnotprovidecorrectdocumentsforI-9.
NotMostQual–PoorWorkHist
NotMostQualified–PoorWorkHistory:Theapplicant’sworkhistoryhasunexplainedgapsand/orcandidatehasheldseveralpositionsforalimitedperiodoftime.
NotMostQual-UnsatRefChk
NotMostQualified–UnsatisfactoryReferenceCheck:Unsatisfactoryorincompletereferenceswerefound.
NotMostQual-UnsatIntvw
NotMostQualified–UnsatisfactoryInterview:Theapplicantperformedpoorlyduringtheinterview(e.g.Didnotdirectlyanswerthequestionsasked;providedanswersthatindicatedalackofrequiredknowledgefortheposition).
NotEligibletoWorkinUS
TheapplicantcouldnotprovidesufficientdocumentstoverifyeligibilitytoworkintheUS.
NoFWSAwardletter
TheapplicantfailedtoprovidetherequiredFederalWorkStudy(FWS)awardlettertoverifytheFWSaward.
OfferRescinded Theofferofemploymentisrescindedfromthe
applicant(e.g.applicantdidnotpassthepre-employmentscreeningprocess,falsificationofapplicationinformationetc.)
PositionFilledBeforeCandidateConsidered
Theapplicantappliedafterofferwasmadetothetopfinalist(s).
SelectedInternalCandidate
Aninternalcandidatewasselectedfortheposition.
DuplicateCandidatefortheSameJobOpening
Theapplicantsubmittedmorethanoneapplicationintothesystemforthesamerecruitment.
HiringFreeze/PositionCancelled
Thepositionisfrozenduetoahiringfreezeorcancelledandtheapplicantisnotreviewed.
WITHDRAWNReasons
Iftheapplicanthaswithdrawnatanytimeduringtherecruitmentprocess,selecttheWithdrawnstatus.
Applicantsthatfailto:respondtomessages,callinforphoneinterviews,showupforinpersoninterviews,providerequireddocumentsordeclineanofferofemploymentshouldhaveastatusofWithdrawn(notReject).SelectoneofthefollowingreasonstoindicatewhytheapplicanthasastatusofWithdrawn.
Disposit ion Code
Code Reason Intended Use
WITHDRAWN FailedtoRespondtoMessages
Applicantfailedtorespondtoseveralmessagesleftinanattempttoscheduleaninterview.
FailedtoShowforInterview
Applicantwasscheduledforaninterviewanddidnotattend.
AcceptedAnotherpositionatUSF
ApplicantacceptedanotherjobwithinUSF.
OfferDeclined
Youmadeeitheraconditionalorfinaloffertothecandidateandthecandidatedidnotaccepttheoffer.
FailuretoReporttoWork
Applicantwashiredandexpectedtoreporttowork,yetdidnotshowuponthefirstday.
Failedtocompletereqddocuments
Theapplicantfailedtocompletetherequireddocumentationnecessarytobeconsideredforthisposition.(e.g.NDAagreementsetc.)
ApplicantWithdrew Applicantremovedthemselvesfromconsiderationfortheposition.
HOW TO DISPOSITION APPLICANTS IN CAREERS@USF
The Manage Applicant Screen StartingontheManageJobOpeningTab,reviewanapplicant’sapplicationbyclickingonthe‘Application’Icon.
Reviewed Status
Determine if Minimum Qualifications were met WhileanapplicantisinAppliedstatus,theHiringDepartmentRepresentativewillhavetoscreenforthebasicminimumqualificationsandRejectanyapplicantsthatdonotmeetthose.TomoveanapplicanttoREJECT,usetheREJECTicon.
Reject Status
REJECT Status DNM Minimum Requirements Disposition Codes Iftheapplicantdoesnotmeetminimumrequirements,selectoneofthefollowingreasons:
• Doesnotmeetminimumrequirements-Communication
• Doesnotmeetmin.requirements-Education• Doesnotmeetmin.requirements-Experience• Doesnotmeetmin.requirements-Relocation• Doesnotmeetminimumrequirements-Skills• Doesnotmeetmin.requirements-TravelorShift
Hours
Applied Status
Mark REVIEWED ApplicantswhomeettheminimumrequirementsshouldbemarkedasReviewedbyclickingtheMarkReviewedicon.
Reject Status
If the applicant does meet minimum requirements but is still moving to a REJECT status, selectoneofthefollowingreasons:
• DuplicateCandidatefortheSameJobOpening• PositionFilledBeforecandidatewasconsiderd• HiringFreeze-PositionCancelled• MetMinimumbutNotPreferredRequirements-
CommunicationSkills• MetMinimumbutNotPreferredRequirements-
Education• MetMinimumbutNotPreferredRequirements-
Experience• MetMinimumbutNotPreferredRequirements-
JobKnowledge• MetMinimumbutNotPreferredRequirements-
Skills• NoFWSAwardLetter• NotEligibletoWorkintheU.S.• NotMostQualified-FailedPreEmploymentTest• NotMostQualified-PoorWorkHistory• NotMostQualified-UnsatisfactoryReference
Check• NotMostQualified-UnsatisfactoryInterview• OfferRescinded• SelectedInternalCandidate
Withdraw Status
Moving to WITHDRAWN Status Iftheapplicanthaswithdrawnatanytimeduringtherecruitmentprocess,selecttheWithdrawnstatus.TomoveanapplicanttoWithdrawn,gototheOtherActionsdropdownmenu,thenRecruitingActions–EditDisposition
Withdraw Status
WITHDRAWN Status & Disposition Codes TheEditDispositionScreenwillpopup.ChooseWithdrawnastheNewDisposition.Thenselectoneofthefollowingreasons:
• AcceptedOtherPositionatUSF• ApplicantWithdrew• FailedtoCompleteRequiredDocuments• FailedtoReporttoWork• FailedtoRespondtoMessages• FailedtoShowforInterview• OfferDeclined
InterviewStatus
INTERVIEW Status Onceanapplicanthasbeenidentifiedforaninterview,updatetheirstatustoInterviewbyclickingtheInterviewicon.Thereisnoreasoncodethatneedstobeapplied.
Set Interview
Set the Interview Youwillneedtosetupaninterviewbyenteringthedate,starttime,endtimeandtimezoneoftheinterview.Youwillalsoneedtoentertheinterviewer’sname.Thenclick“submit.”FromInterview,anapplicantcanmovetoReject,WithdrawnorontothePrepareJobOfferstage.
All Other Disposition Codes will be Assigned by the System as Follows:
OncethedepartmenthaspreparedajobofferinCareers@USFandtheofferhasbeenapprovedbyDHRortheRegionalHRoffice,thedepartmentwillposttheoffer(extend)totheapplicantandthesystemwillupdatetheapplicantsstatustoOffer.Thereisnoreasoncodethatneedstobeapplied.Thefinaldispositionsfortheapplicantsmustbecompletedbeforethejobofferwillbeapproved.
FromOffer,anapplicantcanmovetoReject,WithdrawnorontotheHirestage.
Onceanapplicanthasacceptedtheoffer,thesystemwillupdatetheirstatustoOfferAccepted.Thereisnoreasoncodethatneedstobeapplied.
OncetheHiringDepartmentnotifiesDHR,USFHealthorRegionalHRthattheapplicanthasacceptedtheoffer,theywillmovetheapplicanttothePrepareforHirestep,whichwillmovethemintotheReadytoHirestatus.Thereisnoreasoncodethatneedstobeapplied.
DHRortheRegionalHROfficewillcompletetheManageHiresprocessinCareers@USF.Oncecomplete,theselectedapplicant’sstatuswillchangetoHired.Thereisnoreasoncodethatneedstobeapplied.
For Additional Help
ContactyourHRServiceCenterManager
