CHAPTER 9 AIR FORCE MATERIEL UTILIZATION AND DISPOSITION ...

CHAPTER 9

AIR FORCE MATERIEL UTILIZATION AND DISPOSITION PROGRAM

Section 9A—GENERAL.

9.1. Purpose. This chapter implements Air Force retention policy at the wholesale level. It providesguidance and direction for use in conducting an effective management program for materiel utilizationand disposition.

9.2. Scope. The provisions of this chapter are applicable to all Air Force Air Logistics Centers (ALCs)and Inventory Control Points (ICPs). Deviations from these procedures are not authorized without priorwritten approval of HQ AFMC/LGI. The Air Force Reutilization and Disposition program is supportedby the Reutilization/Disposition System (RDS), D035G, increment 3.5 of the Stock Control System, usingdata from AFMC requirements computation systems and other supporting Air Force Systems. RDS alsoreceives data from the Defense Automated Information System (DAISY) operated by the Defense Reuti-lization and Marketing Service (DRMS). The Special Tooling and Special Test Equipment Program issupported by Air Force Equipment Management System (AFEMS). Excess Air Force assets resultingfrom contract closure are managed via the Defense Contract Management Agency (DCMA) Plant Clear-ance Automated Reutilization Screening System (PCARSS). Functional areas included in this chapterare:

9.2.1. Reutilization/Disposition System (RDS). (Section 9B).

9.2.2. Management of the Disposition Program and Directed Deferred Disposal Freezes. (Section9C).

9.2.3. Air Force Retention and Transfer Policy. (Section 9D).

9.2.4. Management of Government-Owned Special Tooling and Special Test Equipment (ST/STE)(Section 9E).

9.2.5. Plant Clearance Automated Reutilization Screening System (PCARSS). (Section 9F)

9.2.6. Utilization of Assets of Government-Furnished Equipment (GFE) and Government-FurnishedMateriel (GFM). (Section 9H)

9.3. Objectives. The objectives of the Reutilization/Disposition System Program are to enable systemusers to:

9.3.1. Use available assets within the DOD to the maximum extent practicable.

9.3.2. Preclude concurrent procurement and disposal of items.

9.3.3. Preclude repair or overhaul of unserviceable stocks when serviceable stocks, which can be uti-lized, are available within DOD.

9.3.4. Comply with the AF retention and disposal policy.

9.3.5. Provide a tool for management, and audit/oversight agency to conduct analysis or survey ofactions performed within RDS.

9.3.6. Provide a tool for disposition of excess materiel from AF inventories.

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AFMAN 23-110 Volume 3Part 1, Chapter 9

9.4. Management Concepts and Responsibilities . This section provides guidance and direction forthe administration and control of the ALC/ICP reutilization/disposition management programs. Itemswhich meet prescribed DOD item management coding criteria will be appropriately coded for integratedmateriel management. After coding to an activity other than the Air Force, the items are excluded fromthe provisions of this section. The requirements data systems will discontinue output of a data record toRDS. RDS will automatically delete records of such items from the RDS master utilization file. It isanticipated that excess quantities of some items will be en route to disposal at the time of item manage-ment coding. This materiel will continue to be processed to disposal, since the DTID will be processedprior to the transfer date.

9.4.1. Inventory Control Points (ICPs). ICP responsibilities are:

9.4.1.1. Develop and implement internal procedures which will insure compliance with policiesand procedures established herein.

9.4.1.2. Establish and maintain utilization and reutilization disposition control functions.

9.4.1.3. Develop new and/or alternate applications of materiel.

9.4.1.4. Prepare data, reports, and recommendations as prescribed herein and maintain backupmateriel for audit review.

9.4.1.5. Establish and maintain a self-inspection program as prescribed by AFI 90-201, InspectorGeneral Activities, for all program areas established herein.

9.4.2. The Logistics Management Directorate (LG). LG administers and controls the ALC/ICP reuti-lization/disposition management programs. LG serves as the ALC/ICP focal point for the develop-ment, implementation, maintenance, control, surveillance, and evaluation of policies and procedures.Areas of responsibility include management of assets which exceed the approved acquisition objec-tive (AAO), deferred disposal codes (DDCs), and retention policy. LG responsibilities include:

9.4.2.1. Designate a site Disposition Program Control Officer (DPCO) to assure management ofthe Excess Review Program. Functions of this position cross all organizational lines; thisincludes all directorates. DPCO responsibilities include:

9.4.2.1.1. Provide ALC/ICP centralized management control on all matters pertaining to theprocessing of potential reutilization materiel.

9.4.2.1.2. Issue ICP procedures in coordination with all other involved organizations.

9.4.2.1.3. Serve as the ALC/ICP point of contact on matters of potential reutilization mate-riel.

9.4.2.1.4. Maintain cognizance over all programs related to the disposition of potential reuti-lization materiel and provide management assistance as required.

9.4.2.1.5. Maintain close coordination with the DPCOs at other ALCs/ICPs and with thecommand DPCO, to provide assistance in problem solving, exchange ideas, and insure conti-nuity of the program.

9.4.2.1.6. Serve as ALC/ICP point of contact for all matters pertaining to AFMC Disposal/Rebuy Program.

9.4.2.1.7. Serve as ALC/ICP point of contact for all matters pertaining to retention policy anduse of deferred disposal codes.

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9.4.2.1.8. Other duties as outlined in this chapter.

9.4.2.2. Designate a site Front End Screening Program (FES) Program Control Officer to assuremanagement of FES within the ALC/ICP. Functions of this position cross all organizational lines;this includes all directorates. FES Program Control Officer responsibilities include:

9.4.2.2.1. Provide ALC/ICP centralized management control on all matters pertaining to theprocessing and review of Defense Reutilization and Marketing Service (DRMS) referrals ofexcess material on hand at Defense Reutilization and Marketing Office(s) (DRMO(s)).

9.4.2.2.2. Issue ICP procedures in coordination with all other involved organizations.

9.4.2.2.3. Serve as the ALC/ICP point of contact for matters relating to withdrawal of mate-riel from DRMO.

9.4.2.2.4. Maintain cognizance over all related programs and provide management assistanceas required.

9.4.2.2.5. Maintain close coordination with the FES Monitors at other ALCs/ICPs, and withthe HQ AFMC Policy OPR to provide assistance in problem solving, exchange ideas, andinsure continuity of the program.

9.4.2.2.6. Other duties as outlined in this chapter.

9.4.2.3. Designate a site Reclamation Program Control Officer (RPCO) to assure management ofReclamation within the ALC/ICP. The ALC/ICP RPCO administers and controls all actionsinvolving the reclamation of complete aircraft, missiles, engines, and end items or assemblies.Specific duties of the RPCO are outlined in AFLCR 65-31, Reclamation of USAF Property, andAFLCR 65-9, Removal of Parts from Aircraft Arriving or in Storage at the Aerospace Mainte-nance and Regeneration Center. (AFLCR 65-31 and AFLCR 65-9 will be replaced by AFMAN23-111, Reclamation of USAF Property).

9.4.2.4. Designate a Special Tooling/Special Test Equipment (ST/STE) Program Control Officer/focal point to assure management of ST/STE within the ALC/ICP.

9.4.2.4.1. Provides guidance, policy, and procedures interpretation, system monitoring, andoperational control for the ALC/ICP ST/STE program.

9.4.2.4.2. Provides technical guidance on review, retention, contract coverage, storage, anddisposal of ST/STE for which the government has, or plans to take, title. May participate incontract negotiations and storage agreements. May serve as chair or co-chair of on-sitescreening reviews at contractors' facilities.

9.4.2.4.3. Assists with a training and orientation program.

9.4.2.4.4. Contacts and visits contractors, DCMAOs, AFMC, and other DOD activities asrequired.

9.4.2.4.5. Other duties are prescribed in Section 9E.

9.4.2.5. Designate a Plant Clearance Automated Reutilization Screening System (PCARSS) Pro-gram Control Officer to assure management of PCARSS within the ALC/ICP.

9.4.2.5.1. Administers and controls all actions involving the screening of excess productioncontractor inventory for the ALC/ICP.

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9.4.2.5.2. Implements policy, directives, and procedural guidance received from higher head-quarters. Insures that functional and operational areas are provided timely instructions andoperating procedures.

9.4.2.5.3. Contacts and visits contractors, Defense Contract Management Area Operations(DCMAOs), AFMC, and other DOD activities as required.

9.4.2.5.4. Performs other specific duties as outlined in Section 9F.

9.4.2.6. Designate a Government Furnished Equipment/Government Furnished Materiel (GFE/GFM) Program Control Officer to assure management of GFE/GFM within the ALC/ICP.

9.4.2.6.1. Administers, controls, and coordinates all actions involving the screening of assetswhich exceed the AAO in support of the government-furnished materiel (GFE/GFM) pro-gram. The “EY” designation is used on production, research and development (R&D), testand replenishment contracts. The letters “EY” plus 4 digits are used to denote a stock recordaccount number (SRAN) that identifies each contract.

9.4.2.6.2. Implements policies and procedures according to approved DOD/USAF/AFMCdirectives. Coordinates with higher headquarters for any clarification required and recom-mends changes to concepts and policies that will result in a more effective program.

9.4.2.6.3. Insures the establishment and maintenance of appropriate accounting records.

9.4.2.6.4. Other duties and responsibilities as prescribed in Section 9H.

9.4.2.7. Designate an Interservice Supply Support Focal Point to assure management of Interser-vice Supply Support procedures within the ALC/ICP. The interservice supply support focal pointis the designated representative of the ALC/ICP commander.

9.4.2.7.1. Serves as the ALC central point of contact on DOD utilization program matters.

9.4.2.7.2. Provides centralized control of program operations by implementation of proce-dures in coordination with other internal ALC/ICP organizations and provides review andanalysis of the program's accomplishments.

9.4.2.7.3. Assists with training courses and provides briefings on the interservice supply sup-port concepts and procedures.

9.4.2.7.4. Reviews, evaluates, and establishes local controls to insure maximum use of mate-riel available from other military services.

9.4.3. Product Directorates. The Product Directorate establishes specific utilization, reutilization anddisposition control functions (PD Monitors) as outlined in this chapter. The PD Monitor serves as theProduct Directorate Focal Point for the development, implementation and further definition of poli-cies and procedures for all established functions. The PD Monitor receives, distributes, monitors andensures accomplishment of all associated workflow functions within the PD. PD Monitor responsi-bilities include:

9.4.3.1. Receive and respond to ALC/ICP program focal point requests for information.

9.4.3.2. Elevate off line to the appropriate supervisory level(s) situations where the coordinatingactivities cannot agree on action.

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9.4.3.3. Establish and maintain internal self-inspection programs as prescribed by AFI 90-201 forprogram areas described in the manual. The format, data content, frequency and depth of inspec-tion may exceed that directed by ALC/ICP.

9.4.3.4. Identify and report system operation (functional) problems and coordinate operating pro-cedures through the Site OPR.

9.4.3.5. Other duties as outlined in this chapter.

9.5. Other Utilization and Interservice Guidance References.

9.5.1. U.S. National Archives and Records Administration General Records Schedules (http://www.archives.gov/records_management/ardor/index.html).

9.5.2. DOD 4140.1-R, DOD Supply Chain Materiel Management Regulation.

9.5.3. DOD 5200.1-R, Information Security Program.

9.5.4. DOD 4160.21-M, Defense Materiel Disposition Manual.

9.5.5. DOD 4160.21-M-1, Defense Demilitarization Manual.

9.5.6. DOD 7950.1-M, Defense Automation Resources Management Manual.

9.5.7. Federal Acquisition Regulation (FAR).

9.5.8. AFPD 23-5, Reusing and Disposing of Materiel.

9.5.9. AFI 23-501, Retaining and Transferring Materiel.

9.5.10. AFI 90-201, Inspector General Activities.

9.5.11. AFMAN 23-110, Vol 3, Part 3, Chapter 2, Property Accounting Documents, Files, andRecords.

9.5.12. AFMAN 23-110, Vol 6, Chapter 5, Utilization Screening.

9.5.13. AFMAN 37-139, Records Disposition Schedule

9.5.14. AFLCR 65-9, Removal of Parts from Aircraft Arriving or in Storage at the Aerospace Main-tenance and Regeneration Center.

9.5.15. AFLCR 65-31, Reclamation of USAF Property.

9.5.16. AFLCR 400-21/AMC-R 700-99/NAVSUPINST 4790.7/MCO P4410.22C, Wholesale Inven-tory Management and Logistics Support of Multiservice Used Nonconsumable Items.

9.5.17. AFMCI 23-102, Purchase Request/Military Purchase Request (PR/MIPR) Operations, Chap-ter 5.

9.5.18. AFMCMAN 25-1, Repair Parts Kits Users Manual.

9.6. Reutilization Screening Methods. Reutilization screening is accomplished both mechanically(pushed reports) and manually (via user interrogation). The following methods, which are fully explainedwithin this chapter, are briefly described here for information.

9.6.1. Front End Screening (FES). As excess materiel is received by a Defense Reutilization andMarketing Office (DRMO), a record is established on the Defense Automated Information System(DAISY) at the DRMS. This system maintains standard centralized property control and accounting

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for DRMS activities. During the record establishment, a FES notification of the turn-in is transmittedto each recorded DOD wholesale manager (inventory control point/integrated materiel manager (ICP/IMM)). The DOD ICP/IMM shall validate all FES notifications which match requirements data andpurchase status maintained in the RDS master files to determine if the materiel is required. Assetscan be requisitioned directly from DRMS via RDS.

9.6.2. Plant Clearance Automated Reutilization Screening System (PCARSS). Upon termination,expiration, completion or changes to a contract, excess materiel (raw materiel, purchased parts, fin-ished products, and miscellaneous) is reported by the contractor to the PCARSS. PCARSS refersnational stock numbered (NSN) and non-NSN items to the ICP monitor. Contractor(s) that have noaccess to PCARSS will submit manual screening list to the Plant Clearance Officer (PLCO) who willforward this information directly to the ICP Monitors. For additional guidance on PCARSS refer toSection F of this chapter.

9.7. Records Disposition. RDS files will be maintained in accordance with the U.S. National Archivesand Records Administration General Records Schedules.

9.8. Reserved for Future use.










Section 9B—DEFENSE MATERIEL REUTILIZATION AND DISPOSITION MANAGEMENT PROGRAM.

9.18. Purpose. This section provides guidance and direction for operation of the Defense Materiel Reuti-lization/Disposition Management Program within the Air Force ALCs/ICPs. RDS implements and mech-anizes the following four functions:

9.18.1. Front End Screening (FES).

9.18.2. Excess Review List (ERL).

9.18.3. Reclamation.

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9.18.3.1. Programmed Reclamation.

9.18.3.2. Non-Programmed Reclamation.

9.18.3.3. End Item Reclamation.

9.18.4. Disposal/Rebuy Identification/Analysis.

9.19. System Operations.

9.19.1. RDS uses data obtained from various segments of the requirements computation systems,cataloging management system, Air Force procurement systems, and supply posture systems to pro-duce data used in management and control of the Defense Materiel Utilization and Disposition Man-agement Program.

9.19.2. RDS users are notified of pending workload upon login to the system.

9.19.3. The system maintains a record of assets and requirements for reclamation, utilization, anddisposal processes.

9.19.4. Only national stock numbered items are maintained. However, RDS will display data forreview and disposition of non-cataloged (ND) items and certain Acquisition Advice Codes (AAC)which define obsolete items. The Kit numbered assets may be inducted at the manager’s discretion.

9.19.5. The induction of the latest computation data will archive existing in-process work flow activ-ities; however, items in suspended status will not be archived.

9.19.6. RDS provides “Help” links and system operation information.

9.19.6.1. The “RDS TRAINING SIMULATION” is located within the “HELP” hyperlink func-tion (this will open a new browser to display this function, it will not close the RDS browser).

9.19.6.2. The ”CHECKLIST” function maintained in RDS organizes specific checklists withinthe appropriate functional area (e.g. for help with working the quarterly Excess Review (DPCO“Push”) or with “User Initiated Excess Review” (IMS Initiated “Pull”). Follow these steps: Clickon “HELP”, then “CHECKLIST”, then “AIR FORCE CHECKLISTS”, then “ASSETS”, then“EXCESS REVIEW”. Included within the checklist are specific instructions for each user role.

9.19.7. The current excess review cycle compares the requirements computation systems data for thesubgroup master NSN to the latest asset data from Stock Control System. The output displays alllinked family members. The Excess Review Listing (ERL) may be limited to specified criteria at thediscretion of each ALC/ICP. However, manual disposal actions may be entered by authorized users.These transactions may be prohibited by RDS if the subgroup master exists currently within work-flow (see workflow error notice).

9.19.8. System capabilities also include: subgroup master recall to work basket, work in progressdata, help hyperlinks embedded throughout the system display data element definitions, and addi-tional management data to assist the user in making informed decisions. Within the “TABLES” func-tion of RDS, system users are able to view “Workflow Timeout” criteria and “Approval RangeTable”. These tables are maintained by the RDS site functional OPR(s).

9.19.9. When approved actions exit the work basket, all transactions are archived in accordance withCFO compliance. Those disposal transactions will result in an A0A/VD within RDS to SCS whichformats an A5J to the storage site. FES acceptance transactions will generate an A0A for transmis-sion by D035A to DRMS for withdrawal of assets from DRMO. Help links and checklists provide the

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users with specific step by step actions for each FES activity within the RDS environment.

9.20. Stratification of Requirement and Asset Data.

9.20.1. The logic used to stratify requirements by type and assets by segmentation code is containedin the applicable regulatory guidelines for the requirements computation systems.

9.20.2. Air Force wholesale retention policy is outlined in AFI 23-501 and section 9D of this chapter.The references contained therein will be used extensively in making retention and disposal decisions.

9.20.3. Asset and requirement data records are produced from each final requirements computationand passed to RDS for use in formulating various activities associated with management of assets.

9.21. Materiel Requirements Data. The requirements data maintained in RDS are organized within the“ORDERS” function and are used to determine or identify FES and Reclamation (programmed and non-programmed).

9.22. Asset Stratification Data.

9.22.1. The asset stratification data maintained in RDS are organized under the “ASSETS” functionand are identified as Excess Review.

9.22.2. Asset records for the subgroup Master NSN, including both unserviceable and serviceable(A2U and A2S Potential Reutilization Quantity), are compared to the most current AFMC inventorybalances recorded in the SCS. This comparison determines availability of assets within the Subgroupby actual National Stock Number (NSN) within the Interchangeability and Substitutability (I & S)group.

9.23. Reserved For Future Use.

9.24. Repair Requirements.

9.24.1. Updated repair requirements data are passed daily to RDS. The updates reflect the negotiatedquantities based on output requirements and stratified to different precedence levels according toneed. This data is in the form of an "R2" current year repair requirement by I & S subgroup master, asrevised or adjusted by the inventory management specialist (IMS) during the review period.

9.24.2. If the D075 system repair requirement changes, the RDS system record will be updated to theD075 system quantity. If there is no RDS system "R2" record, the RDS system will establish one.

9.25. Base Excess Quantities.

9.25.1. The RIMCS (in RAMP) directs unserviceable base-level material to repair, storage, or dis-posal. AFMAN 23-110, Volume 3, Part 3, Chapter 28 is currently being written to provide detailsexplaining how to use RIMCS for base level disposal. NOTE: Equipment items are not visible inRAMP.

9.25.2. The AWP Process (in RAMP) directs retention, return, or disposal of base level assets inAWP status in base maintenance. AFMAN 23-110, Volume 3, Part 3, Chapter 29 is currently beingwritten to provide details explaining how to use the AWP process for base level disposal. NOTE:Equipment items are not visible in RAMP.

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9.25.3. To view equipment items located in a base warehouse, access AFEMS (C001) screens Asset-Validation or Asset-Base/Depot.


9.27. Utilization Screening of Kits . Disassembly and disposition of kits will be accomplished in accor-dance with AFMCMAN 25-1, Repair Parts Kits Users Manual.

9.28. Interservice Utilization of Supply System Stocks. Policy and procedures for Interservice SupplySupport are located in AFLCR 400-21/AMC-R 700-99/NAVSUPINST 4790.7/MCO P4410.22C, Whole-sale Inventory Management and Logistics Support of Multiservice Used Nonconsumable Items.



9.31. Front End Screening (FES) (Push Process). The RDS generated FES (system “push” process) islocated under the “ORDERS” function of the RDS Display. The FES process, which is offered world-wide, is extremely time sensitive and should be worked within timeframes established by local workflowtimeout tables.

9.31.1. The Defense Reutilization Marketing Service (DRMS) maintains a mechanized record on theDefense Automated Information System (DAISY) of Service defined excess assets located in eachDRMO. As each DRMO receipt is recorded in the DAISY, a DRMS program called Front EndScreening (FES) determines the wholesale manager and provides notification of asset availability.This notification is provided daily to RDS for processing.

9.31.2. In response to FES referrals, RDS logic reviews known requirements positions, current Pur-chase Request (PR) status and current contracts with deliverables. FES referrals meeting any or all ofthese criteria will result in a FES candidate being placed in the site FES monitor’s workbasket. Theseactions will be forwarded to the applicable product directorate through the workflow process. Theuser will view the FES candidate, by clicking the “ORDERS” button and drop down selection of“FES” and “Workbasket”.

9.31.2.1. The inventory management specialist (IMS) will conduct a review of all items listed.Justification for rejection or acceptance of assets having a valid requirement may be requiredwithin system prompts (pop-up messages). Assets will not be marked for return unless there is avalid requirement.

9.31.2.2. Certain restrictions are inherent in the system design, based on business rules and appli-cable regulations.

9.31.2.2.1. A “Preventable”/“Non-preventable” notation block will display to the user whenthe Disposal Turn In Document (DTID) originated at the owning (requisitioning) site. Theuser will be required, via drop down selection menu, to define whether the original disposalaction was “Preventable” or “Non Preventable” and select the appropriate definition code.The definition of the Preventable/Non Preventable reason will appear in the comments sectionassigned to the item manager determining this reason. The N (Non Preventable) or P (Pre-ventable) will be stored in the data base attached to the subgroup master for HQ AFMC pro-

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gram analysis. (The N and P values are used to generate the Disposal Withdrawal/CoralReduce report.)

9.31.2.2.2. System logic for this “Push” process prevents requisitioning of quantities greaterthan the displayed requirements/due-in position.

9.32. User Initiated Front End Screening (FES) (“Pull” Process). The RDS “ORDERS” Button andDrop Down Selection “FES”, “USER INITIATED” provides the user with the capability to directly queryDRMS stocks by FSC, NIIN or NOUN. The definition of the Preventable/Non Preventable reason willappear in the comments section assigned to the item manager determining this reason. The N(Non Pre-ventable) or P (Preventable) will be stored in the data base attached to the subgroup master for HQ AFMCprogram analysis. (The N and P values are used to generate the Disposal Withdrawal/Coral Reducereport.) Only item managers can initiate requisitions for DRMS held materiel.

9.33. Demilitarization of Excess Items. Activities engaged in the processing of weapon systems fortransfer, donation, static display, and disposal shall comply with demilitarization policies and proceduresprescribed in this chapter and in AFMAN 23-110,Volume 6, Chapter 7, Excess and Surplus PersonalProperty.


9.35. Disposal of Excess Assets.

9.35.1. There are two methods within RDS to dispose of excess assets. One is based on excess posi-tion passed to RDS from the requirements computation systems. The second is user initiated andapplies to, but is not limited to, Time Compliance Technical Order (TCTO) Kit Items, ModificationKit, “ND” numbers and any Air Force Managed NSN that the IMS determines to be excess. All,however, must relate directly to an assigned RDS wholesale IMS/ES/Supervisory “string” in order toprogress through the workflow process. Processing of disposals is limited to Supply Condition Codes“A – H”.

9.35.2. Certain restrictions are inherent to the system design, based on business rules and applicableregulations. Specific examples follow but are not all inclusive.

9.35.2.1. FSC 70XX and/or JZ MMAC (ADPE).

9.35.2.2. Certification of Hard Drive Disposition (Degaussing). See Office of the Secretary ofDefense Policy Memo, 4 Jun 01, Disposition of Unclassified DOD Computer Hard Drives.

9.35.2.3. PD Letter of Waiver required.

9.35.2.4. ND # - IM will be required to provide clear text memo prior to transfer to DRMO.Attachment 9B-5 is a sample format disposal addendum sheet.

9.35.2.5. DEMIL Code.

9.35.2.5.1. Demilitarization code “F” requires special DEMIL Instructions. See Section F.

9.35.2.5.2. Demilitarization code “G” requires inert certification; if not attached to the item,forward to Maintenance with AF Form 206 to obtain inert certification. DEMIL Code “G”will only be applied to Ammunition, Explosives, and Dangerous Articles (AEDA) items thatare unclassified.

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9.35.2.5.3. Demilitarization code “P” requires AF Form 206 for Declassification prior tobeing sent to DRMO. See Section F of this chapter for additional guidance. The assignmentof DEMIL Code “P” to an item designates it as Munitions List Items (Significant MilitaryEquipment) containing security classified items. This code will also be assigned to classifiedAEDA items.

9.35.2.5.4. Classified and hazardous items are not acceptable to the DRMO until after declas-sification and/or demilitarization by the maintenance activity. Components, for which validrequirements exist, will be reclaimed from excess end items prior to disposal. Upon comple-tion of the required declassification, demilitarization, and/or reclamation, the residue (identi-fied to the actual NSN of the asset) will be forwarded to the Supply activity by themaintenance organization accomplishing the demilitarization or reclamation action. Excessclassified and hazardous items will be processed according to AFI 31-401, Managing theInformation Security Program, and DOD 4160.21-M, as applicable. Reclamation will be pro-cessed according to AFLCR 65-31.

9.35.2.5.5. Upon completion of the AFMC Form 206 requirement, the maintenance activitywill turn in the residue, segregated by NSN, to the local supply. Supply will complete the dis-posal turn-in process. The DTID will contain a certification and authorized signature to theeffect that declassification and/or demilitarization has been accomplished. Reference DOD4160.21-M-1.

9.35.2.5.6. For end items requiring reclamation, process an intercondition transfer to transferall the items from their present condition to condition code "P." End items meeting conditionsstated in AFMAN 23-110, Volume 3, Part 3, Chapter 2, paragraph 2.21 may be transferred tocondition code "P" for future reclamation action.

9.35.2.6. Retail Supply Criticality Codes “C” and “S”. Wholesale IMS contacts Retail IM forremoval of code.

9.35.3. RDS Quarterly Excess Review List (ERL). ERL is located under “ASSETS” function ofRDS Display.

9.35.3.1. RDS generated ERL (“Push” process). User will view ERL candidate “ASSETS” but-ton and drop down selection “EXCESS”,“EXCESS REVIEW”, and “WORKBASKET”. TheIMS will conduct a review of all items and code for retention or disposal. Suggested disposal can-didates are displayed by least preferred Air Force Order of Use (AFOOU) and least preferred sup-ply condition.

9.36. Review of Excess Items Prior to Approval for Disposal.

9.36.1. All potential reutilization (excess) items must be reviewed prior to disposal to insure that noknown or projected requirements exist. This review will include exploring possible needs due to nexthigher assembly application, possible modification to a usable configuration, uses for other than itsintended purpose and reclamation of component parts. This review may result in the retention of com-puted excess assets. RDS incorporates direct interface with application and parts indenture databasesto provide the user with information and requirements position of components of end items autho-rized/approved for disposal. These data will provide enough information to the End Item IMS/ES/Supervisor to make an informed decision whether to initiate end item reclamation through the “sur-vey” process. Policy for End Item Reclamation is contained in AFLCR 65-31 (this publication isbeing rewritten as AFMAN 23-111).

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9.36.2. The review and coordination of the computed excess should be accomplished either duringthe requirements computation process and/or during the reviewing/coding of the computed excesswithin RDS. A coordinated effort among the IMS/ES and appropriate supervisory levels is dictatedby RDS workflow logic. The ES must coordinate on all excess review NSNs coded for disposal orretention decisions forwarded by the IMS to the ES. In addition, the ES is required to validate theDEMIL/CIIC codes and may be required to initiate cataloging actions to correct these codes. Pendingcataloging action will result in suspension of RDS activity for the Subgroup Master. Suspensionaction occurs at the point of last required approval level, returning to the IM workbasket. Suspendeditem will exit workflow when the cataloging action is complete. In situations where the IMS and EScannot agree on asset disposition action, the decision will be elevated off line to the appropriate IMS/ES supervisory level.

9.36.3. If the IMS/ES has insufficient knowledge to review the NSN in question, the program man-ager (PM) and the system manager (SM) and their system engineer(s) should be consulted in anoffline discussion.

9.36.4. The user may override (increase or decrease) potential reutilization quantities (system sug-gested excess) via input of a retention quantity. This action will reduce the system suggested disposalquantity. For a partial disposal there must be a retention code and a disposal code input to process thetransaction.

9.36.5. On all retention decisions, partial or complete, the IMS may need to accomplish correspond-ing file maintenance changes (e.g., "R" code assignment, adjusted/corrected levels) into the require-ments computation system to preclude printout on future ERLs and to reactivate inaccurately codeditems (AAC V, X or Y) via cataloging actions.

9.36.6. Retention/disposal reason codes are compatible with the application listed and the commod-ity of item being reviewed. For example: Retention or disposal reason codes are compatible withactive/obsolete weapon system/end item applications; disposal reason codes are compatible withobsolete weapon system/end item application; disposal reason code denoting disposal authorizedbecause item is consumable unserviceable and is applicable to ERRC Designator"XB3"/"XF3" codeditems; immediate action was taken to reactivate DSP/NON-PUB items not coded for disposal.

9.36.7. Prior to the induction of a new computation cycle in RDS the site DPCO must coordinatewith RDS site OPR and corresponding site RPCO/ FES monitors. The induction of the latest compu-tation data will archive existing in-process work flow activities. The DPCO will be contacted forassistance if it appears that the IMS/ES will not complete action on the NSN by suspense date.

9.37. RDS Reclamation (Programmed/Non Programmed, for Engines and complete Aircraft).

Reclamation is located under “ORDERS” function of RDS display.

9.37.1. RDS generated Reclamation (“Push” process). User will view Reclamation candidate“ORDERS” button and drop down selection “RECLAMATION”, “RECLAMATION WORKBAS-KET”.

9.37.2. Policy for Reclamation is contained in AFLCR 65-31 (publication is being rewritten asAFMAN 23-111).

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9.38. RDS Disposal/Rebuy. Disposal/Rebuy is located under “ORDERS” function of RDS Display.

9.38.1. HQ AFMC use of the Disposal/Rebuy function is accomplished via a Headquarters Disposal/Rebuy OPR generated report requesting review and analysis (“Push” process). User will view DIS-POSAL/REBUY under the “ORDERS” button and drop down selection “DISPOSAL/REBUY”,“WORKBASKET”.

9.38.2. The Disposal/Rebuy report developed at the Headquarters level displays items which haveshown both disposal action and subsequent rebuy (procurement action) within a period of timedefined by the report initiator. The reports developed by Headquarters are provided to the ALCs/ICPsfor their review, analysis and coding. The resulting summary reports are used at the HQ and ALC/ICP levels to assess policy implementation and identify training shortfalls.

9.38.3. The Disposal/Rebuy function is a management tool for site managers to review and analyzedisposal/ rebuy activity. Running this query on a periodic/as needed basis enables management per-sonnel to assess policy implementation and identify training shortfalls to prevent future inappropriatedisposal/rebuys.

9.39. Management Reports: RDS produces management reports for management, control and analysis.The reports are defined with all pertinent data, within Attachment 9B-4. All RDS products will be main-tained on file for periods as required by U.S. National Archives and Records Administration GeneralRecords Schedules.

9.39.1. Excess Summary Report (SCS-RDS-QT-001). This report displays data relating to anALC’s/ICP’s excesses for the most recent computation quarter. The displayed data is sorted by orga-nization and MDC. Totals are reported by unit, section, branch, division, and directorate.

9.39.2. Initiations Listing Report (SCS-RDS-AR-012). The Initiation Listing Report displays a listof transactions (A0A/VD and FES initiations) for disposed items associated with a user-specified siteand date range.

9.39.3. Weekly Disposal Transactions Summary (SCS-RDS-WK-002). Part 1 contains organiza-tional detail data sorted by Manager Designator Code. It includes all A5J transactions for a specificweek. Part 2 contains ALC/ICP summary data sorted by organization and ERRC.

9.39.4. Monthly DAISY Detail Report (SCS-RDS-MO-027). The Monthly DAISY Detail Reportdisplays detailed information about all requisitions that have received confirmation of disposalrequests.

9.39.5. Year to Date DAISY Summary for Headquarters (SCS-RDS-MO-028). This report displaysDefense Reutilization and Marketing Office (DRMO) receipts for items sent to disposal containing aDisposal Turn-In Document (DTID) number beginning with an “F”, “EY”, or “EZ”.

9.39.6. DAISY Requirements System Summary (SCS-RDS-MO-029). The DAISY RequirementsSystem Summary report summarizes an ALC’s/ICP’s disposal (XR1 and XR3) transactions receivedby the Defense Reutilization and Marketing Office (DRMO) during the last completed month. Infor-mation is generated for each ALC/ICP directorate, sorted by ERRC, DODAAC, and Supply Condi-tion Code. A total of number of transactions (items), number of units, and extended costs is providedfor the month and fiscal year to date, along with a grand total of this data for the directorate.

9.39.7. DAISY DRMO Summary Report (SCS-RDS-MO-030). The DAISY DRMO SummaryReport summarizes all disposal (XR1 and XR3) transactions received by the Defense Reutilizationand Marketing Office (DRMO) during the last completed month. Data is reported for each DRMO,

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sorted by ALC/ICP and by groups of ERRCs (C/T, N/P, S/U, and Other) within the ALC/ICP. Totalsfor each of the ERRC groups are displayed, along with totals for the DRMO consisting of combinedALC/ICP data. Finally, all DRMO data is summarized into an aggregated report for ALC/ICP andHeadquarters use.

9.39.8. DRMO Receipts/Withdrawals by DODAAC (SCS-RDS-MO-031). The DRMO Receipts/Withdrawals by DODAAC report displays a detailed list of an ALC’s/ICP’s withdrawals fromDRMO during the last completed month. This report is also known as the DAISY 2 report.

9.39.9. Disposal Withdrawal Analysis (Coral Reduce Report) (SCS-RDS-AR-003). The DisposalWithdrawal Analysis (Coral Reduce Report) displays the number of previously disposed items thatwere withdrawn during a selected date range. The data is displayed for a user-specified site and daterange.

9.39.10. Reclamation Requirements for Project Number (SCS-RDS-AR-019). The ReclamationRequirements for Project Number report displays requirements, project quantity, and quantity perapplication list for a user-specified site and project number.

9.39.11. Reclamation Requirements Summary (SCS-RDS-AR-020). The Reclamation RequirementsSummary report displays a reclamation requirements summary for a specific project number, basedupon the latest computation cycle data received from the Secondary Item Requirements System(SIRS) (D200A).

9.39.12. Reclamation Rejected Records (SCS-RDS-AR-021). The Reclamation Rejected Recordsreport identifies project number data that contained errors when it was received from the Applica-tions, Programs, and Indentures (D200F) system. The data is displayed for a user-specified site andproject code.

9.39.13. DTS Single NIIN Disposal/Rebuy Report (SCS-RDS-AR-036). The DTS Single NIIN Dis-posal/Rebuy Report displays a list of disposal and rebuy transactions that occurred within a selectednumber of months of each other (time span).

9.39.14. DTS Site Disposal Summary (SCS-RDS-AR-037). The DTS Site Disposal Summary reportsummarizes disposal quantities and the dollar value of those disposals for a user-specified site anddate range.

9.39.15. DTS NSN Summary Report (SCS-RDS-AR-38). The DTS NSN Summary Report displaysquantities and dollar values for disposal/rebuy transactions that occurred within a selected number ofmonths of each other (time span).

9.39.16. DTS Disposal Rebuy Summary Report (SCS-RDS-AR-39). The DTS Disposal/RebuySummary Report displays quantities and dollar values for only those disposal transactions whererebuy exists within the selected time span, which occurred within a selected number of months. Thedata is displayed for a user-specified site, time span, and date range.

9.39.17. DTS Site Reason Code Summary for Headquarters (SCS-RDS-AR-40). The DTS Site Rea-son Code Summary for Headquarters report displays quantities and dollar values for disposal transac-tions of selected reason code and the rebuys that occurred within a selected number of months of eachother (time span). The data is displayed for a user-specified site, time span, and date range.

9.39.18. DTS Detail Data Report (SCS-RDS-AR-41). The DTS Detail Data Report displays allincluding disposal, and purchase request (rebuy) transactions that occurred during the specified timeperiod augmented by the selected time span.

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9.39.19. OSI Disposal with Rebuy (SCS-RDS-AR-42). The OSI Disposal with Rebuy report listsonly those disposal transactions within selected time period where rebuy transactions have occurredduring a computed time span of -90 days and selected time span parameter augmented by additionalconditions selected.

9.39.20. OSI Single NIIN Transactions History (SCS-RDS-AR-43). The OSI Single NIIN Transac-tion History lists all transactions of disposal, purchase requests, DRMO receipts/sales. Rebuys areavailable in the RDS history for the last 10 years.

9.39.21. OSI Items Disposed but not Denied/Received/Sold by DRMO (SCS-RDS-AR-44). TheOSI Items Disposed but not Denied/Received/Sold by DRMO report lists discrepancies (shortagesand excesses) between all disposals (A5J), denials by the DLA warehouse, and receipts/sales byDRMO.

9.39.22. Summary of OSI Items Disposed but not Denied/Received/Sold by DRMO (SCS-RDS-AR-45). Summary of OSI Items Disposed but not Denied/Received/Sold by DRMO report lists MMACand FSC codes and descriptions, the dollar value of discrepancies by DEMIL code (shortages andexcesses) between all disposals (A5J), DLA denials, and receipts/sales by DRMO.

9.39.23. Disposal Denial Report (SCS-RDS-AR-004). The Disposal Denial Report displays a list ofall denials (A6J) associated with a user-specified site.

9.39.24. DTS Disposal Rebuy Consolidated Report (SCS-RDS-AR-046). The DTS Disposal/RebuyConsolidated Report displays DTS Disposal/Rebuy information for a user specified site, managerdesignator code, and date range.

9.39.25. Recycling Control Point (RCP) Transactions Report (SCS-RDS-AR-022). The RecyclingControl Point (RCP) Transactions Report displays all RCP transactions for a user-specified site anddate range.








Section 9C—MANAGEMENT OF THE DISPOSITION PROGRAM AND DIRECTED DISPOSAL FREEZES.

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9.47. General. This section prescribes policies and responsibilities for managing the AF disposition pro-gram. The provisions of this section are applicable to all AF Air Logistics Centers/Inventory ControlPoints (ALCs/ICPs), Air Force Materiel Command (AFMC) depot supply activities, and other concernedAFMC organizations.

9.48. Management Review of Inventory Control Point Controlled Excess Assets.

9.48.1. Determined excesses must be processed to the disposal activity in a timely manner. RDS willproduce, on a quarterly cycle, the Excess Review Listing (ERL) for inventory management specialist(IMS) review and disposal and/or retention action. The ERL will be approved and justified accord-ing to the signature level criteria determined locally.

9.48.2. The Product Directorate (PD) will insure the IMS accomplishes the required review actionwithin the prescribed time period, and that necessary revisions and cancellations directed by the IMSare accomplished.

9.48.3. The success of the AF disposition program is dependent upon the ALC/ICP processing of alldocuments produced from one cycle prior to the next quarterly cycle output. Management attentionmust be focused toward this accomplishment; the most effective means of accomplishing this is toensure that internal self inspections specified in Section A of this chapter, paragraph 9.4.1.5, areestablished and current.

9.49. Disposal Freeze Notice Criteria.

9.49.1. A disposal freeze notice is a formal written directive issued by HQ AFMC to withhold certainspecified materiel from disposal action for a definite period of time. Disposal freezes will not beimposed unless fully justified and will be lifted as soon as a firm program is known that can be incor-porated into the normal requirements computation. The formal written directive will state the expira-tion date for all freezes.

9.49.2. A disposal freeze may be generated by HQ USAF, HQ AFMC, or as a result of a request froman ALC/ICP. HQ AFMC will control the issuance of disposal freezes. A disposal freeze may beestablished by weapon system, federal supply code (FSC), commodity, or individual item.

9.49.3. HQ AFMC/LGIR with coordinated input from other HQ AFMC directorates, as applicable, isresponsible for final approval or disapproval of all requests for disposal freezes and any revisions orextensions thereto.

9.49.4. The HQ AFMC/LGIR Disposition Program Control Office (DPCO) is responsible for assign-ing the freeze control number to disposal freeze directives, maintaining a consolidated record of allfreezes, and publishing a list of active freezes periodically.

9.49.5. HQ AFMC/LGIR will review and evaluate requests for a disposal freeze and will take one ofthe following actions:

9.49.5.1. Concur in the request and prepare the freeze notice, revision, or extension, as appropri-ate. Approved disposal freezes will be forwarded to all ALCs/ICPs for the DPCO within theLogistics Management Directorate.

9.49.5.2. Return the request to the requesting activity for further justification and substantiationwhen information furnished is considered incomplete or inadequate.

9.49.5.3. Return the disapproved request to the requesting activity with rationale for disapproval.

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9.49.6. HQ AFMC/LGIR will accomplish an annual review and evaluation of existing disposalfreezes and disposal freeze policies. This review will take place prior to the June computation. Infor-mation obtained from HQ USAF and from the ALCs/ICPs, as well as the most current programmingand statistical data, is used. The ALCs/ICPs will be requested to submit their recommendation andcomplete justification for extension, revision, or cancellation of all freezes to HQ AFMC.

9.49.7. The ALCs/ICPs may initiate a request at any time for a formal disposal freeze notice, revi-sion, or cancellation. The request will be submitted to HQ AFMC/LGIR.

9.49.7.1. The DPCO will be the contact point between HQ AFMC and the ALC/ICP IMS/systemmanager (SM) divisions in regard to disposal freeze notices. The DPCO will administer all dis-posal freeze directives according to these procedures, coordinate on all requests for disposalfreezes initiated by the ALC/ICP, and insure all required information and substantiation for thefreeze are furnished.

9.49.7.2. The DPCO will maintain records on all active freeze notices and will distribute copiesto the appropriate ALC/ICP activities. The DPCO will insure that all offices involved are notifiedand that involved ALC/ICP activities are complying with the freeze directives.

9.49.7.3. The DPCO must insure that the IMS has the latest information on active disposalfreezes prior to each requirements computation for input or deletion of appropriate codes. Whenthere is any doubt as to the currency of disposal freezes, the DPCO will contact HQ AFMC/LGIRand confirm the latest status.

9.49.8. The IMS/SM will comply with the procedures contained in AFMCMAN 23-1, Requirementsfor Secondary Items (D200A, D200N) and other applicable regulations for update of their disposaldeferred application tables. This action will preclude potential excess records from being passed tothe RDS system for those items involved in the freeze.

9.49.8.1. In those cases where an item has multiple applications and all applications are coded"P" (peculiar); all Potential Reutilization (PR) quantities for the item will be frozen by the require-ments data systems. However, if one or more of the item applications are coded "P" but at leastone other application is not coded "P," it will be necessary for the IMS to manually file maintainthe item to insure that the appropriate excess PR assets are frozen.

9.49.8.2. The IMS can, when justified, assign a deferred disposal code "R" by master stock num-ber to the requirements data systems. Use of the “R” code requires written approval from themanaging ALC/ICP Product Director assigned management of the item in question and coordina-tion from the ALC/ICP LGM organization. For historical and audit purposes, The IMS mustretain current written justification specifying what NSNs must be kept, why, how much, and forhow long. Use of the “R” code will result in excess assets stratifying into the contingency reten-tion segment of the central secondary item stratification (CSIS) report and into the retention quan-tity passed to the RDS system. The “R” code is preferred over HQ AFMC controlled deferreddisposal codes “C” and “P” because the “R” is applied to the specific NSNs that must be retained.However, an AFMC directed freeze by application will take precedence over the IMS assigneddeferred disposal code "R." AFMC directed freeze using deferred disposal code "C" or "P" willresult in all PR assets stratifying into the contingency retention segment of the CSIS report.

9.49.8.3. Regardless of a disposal freeze application; there will be cases, by individual item,where continued disposal action would be appropriate. These are the types of items where thequantity of assets would exceed any possible use considering all inventories of end items or air-

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craft. In these cases, individual decisions should be made to dispose of partial or total quantities.

9.49.8.4. For all items affected by disposal freezes; the IMS will direct appropriate action to thebase when the base reports the excess.

9.49.8.5. Using reviews scheduled per AFMCMAN 23-1, Chapter 14, Paragraph 14.3.1.3.2, theIMS will regularly review deferred disposal codes. The IMS will remove deferred disposal codesthat have served their legitimate purpose and are no longer justified. Overuse and failure toremove deferred disposal codes no longer needed can cause too much inactive inventory to nega-tively impact spares funding.

9.49.9. The equipment IMS/SM will comply with the procedures contained in AFMCMAN 23-4,Computation of Requirements for Equipment Items (D039/D200C) and other applicable regulationsfor the retention of excess assets. This action will preclude potential excess records from beingpassed to the RDS system for those items involved in the freeze.

9.49.9.1. MSG/SLR in conjunction with WR-LET will input Disposal Deferred Code “R” on allNSNs applicable to a HQ AFMC/LGIR approved disposal freeze request.

9.49.9.2. HQ AFMC/LGIR may assign a Disposal Freeze Code to a weapon system, FSC, com-modity, or individual item. This will result in some equipment items being assigned a DisposalDeferred Code of B, C, or P if the equipment item is listed as a next higher assembly in theRequirements Management System (RMS). This code cannot be overridden and can only beremoved by AFMC/LGIR removing the Disposal Freeze Code or the item being removed fromthe Applications, Programs and Indentures (API) segment of RMS.

9.49.9.3. The IMS can, when justified, input retention additives by master stock number to therequirements data systems. For historical and audit purposes, the IMS must retain current writtenjustification specifying what NSNs must be kept, why, how many, and for how long. Use of aretention additive will result in excess assets stratifying into the directed/elected to hold retentionsegment of the D200C Item and Dollar Stratification Summary (IDSS) report.

9.49.9.4. The IMS will regularly review retention additives and ensure they have been deletedonce they have served their legitimate purpose and are no longer justified. Overuse and failure toremove retention additives no longer needed can cause too much inactive inventory to negativelyimpact warehouse costs and spaces.

9.49.9.5. Regardless of a disposal freeze application or the retention additive, there will be cases,by individual item, where continued disposal action would be appropriate. These are the types ofitems where the quantity of assets would exceed any possible use considering all inventories ofend items or aircraft. In these cases, individual decisions should be made to dispose of partial ortotal quantities.

9.49.9.6. For all items affected by disposal freezes, the IMS will direct appropriate action to thebase when the base reports the excess.

9.50. Preparation of Disposal Freeze Notice.

9.50.1. HQ AFMC/LGIR will include the following information and elements of data as applicable,in each disposal freeze notice:

9.50.1.1. A disposal freeze control number will coordinate input to consist of the last two digitsof the current calendar year, Julian day of the year, HQ AFMC freeze number (beginning with "1"

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at the start of each calendar year), office, and freeze number (beginning with "1" at the start ofeach calendar year) of the directorate responsible for preparing the freeze. For example: 94-259-3-LGIR-1.

9.50.1.1.1. A freeze control number which is rescinded, expired, or canceled will not be re-issued.

9.50.1.1.2. Any approved revision or extension to a disposal freeze which is not rescinded,expired, or canceled will continue to use the freeze control number that was originallyassigned.

9.50.1.2. The disposal freeze notice directive will contain the following information:

9.50.1.2.1. Property affected: For example, aircraft mission, design, and series (MDS);engine type, model, and series (TMS); number of aircraft involved; peculiar/common spares;support equipment (SE); SE spares and FSC/materiel management code (MMC).

9.50.1.2.2. Freeze control number.

9.50.1.2.3. Expiration date of freeze.

9.50.1.3. The following statements, when appropriate, will be contained in the disposal freezedirective or the applicable paragraph will be referenced:

9.50.1.3.1. This freeze applies to all AF base excesses reported to HQ AFMC for disposition.

9.50.1.3.2. Applicable IMS will update their disposal deferral application tables.

9.50.1.3.3. This freeze does not affect reporting/releasing of materiel through the interservicesupply support procedures (ISSP).

9.50.1.3.4. This freeze does affect reporting/ releasing of materiel through the ISSP. NOTE:When this paragraph is cited, specific instructions will be provided on what actions are to betaken by the ALCs/ICPs.

9.50.1.3.5. All materiel not transferred to disposal is included in this freeze. Disposal docu-ments (DD Forms 1348-1, Single Line Item Release/Receipt Document) will be canceled.

9.50.1.3.6. This freeze does not apply to obsolete materiel, directed condemned items, ormateriel transferred to disposal activities. NOTE 1: Items coded "DSP" or approved for"DSP" coding are to be considered as obsolete. NOTE 2: If assets located in disposal activi-ties are required, withdrawal action will be initiated by the IMS.

9.50.1.3.7. This freeze does apply to obsolete materiel, directed condemned items, and mate-riel located in disposal activities. When the freeze applies to assets in disposal activities, theIMs will take immediate action to return needed assets to active stocks.





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Section 9D—RETENTION AND TRANSFER POLICY.

9.61. General.

9.61.1. This section provides policy and procedures for the retention, stratification, transfer, redistri-bution, and disposal of materiel assets at the wholesale level. It includes guidance for interservicetransfers and transfers to other federal civil agencies and Foreign Military Sales (FMS) customers.

9.61.2. It implements the retention and transfer policy guidance contained in AFI 23-501, Retainingand Transferring Materiel, and DOD 4140.1-R, DOD Supply Chain Materiel Management Regula-tion, and applies to all AF wholesale activities.

9.62. Responsibilities.

9.62.1. HQ USAF/ ILGP:

9.62.1.1. Approves AF retention and transfer policy.

9.62.1.2. Directs worldwide implementation of approved policy.

9.62.2. HQ AFMC/LGIR:

9.62.2.1. Is assigned as AF Manager of the retention and transfer policy.

9.62.2.2. Develops AF policy for use by all AF activities worldwide and recommends forapproval by HQ USAF/ ILGP.

9.62.2.3. Represents the AF in developing DOD policies and procedures.

9.62.3. AF Air Logistics Centers (ALC) Logistics Management Directorate at each center will act asfocal point in administration of wholesale responsibilities pertaining to AF retention and transfer pol-icy.

9.63. Retention Policy.

9.63.1. All principal and secondary items in the AF inventory shall be retained as long as neededaccording to the policies set forth below. This is to assure utilization of government property and pre-vent the double expenditure of monies to reprocure items prematurely transferred to disposal.

9.63.1.1. Wholesale managers at the ALC/ICP shall retain, subject to limitations in paragraph9.63.1.7, centrally procured serviceable and economically reparable assets currently used onactive DOD weapon systems, and associated end items, and determined to be needed for the pro-

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jected life of the weapon system/end item (for retention/disposal purposes, weapon system andassociated end item, life is established at 37 years). See Attachment 9D-7 for detailed application.

9.63.1.2. Serviceable assets up to the authorized FMS Order I (FMSO I) stock level shall beretained to support projected country requisitions under the Cooperative Logistics Supply SupportArrangements (CLSSA) Program.

9.63.1.3. All serviceable local purchase, local manufacture, and nonsignificant numbered (onetime buy) assets, with application to an active DOD weapon system/end item, may be retaineduntil no demands have occurred for the past 30 months.

9.63.1.4. Sufficient quantities of assets applicable to DOD weapon systems/end items phasingout or being modified out of the inventory should be retained to support the program throughphase out/modification.

9.63.1.5. Serviceable assets peculiar to weapon systems/end items which are used solely by FMScountries and are not offered under a buy out shall be retained up to two years without a recordeddemand.

9.63.1.6. Serviceable assets peculiar to weapon systems/end items used solely by FMS countriespending/undergoing a formal buy out (the buy out period shall not exceed two years) shall beretained until information has been received indicating the assets are not required, or until expira-tion of the buy out, whichever is shorter.

9.63.1.7. Retention Limitation. The retention criteria specified in paragraphs 9.63.1.1. through9.63.1.6. above shall be subject to shelf life, storage space limitation, essentiality, and weaponsystem population and projected life.

9.63.2. Asset Stratification.

9.63.2.1. Principal and secondary assets shall be stratified appropriately as Approved AcquisitionObjective (AAO) Stock, Economic Retention Stock (ERS), Contingency Retention Stock (CRS),and Potential Reutilization (PR) stock. General guidelines for use of these strata are contained inAttachment 9D-6 and DOD 4140.1-R.

9.63.2.2. The ALCs shall retain wholesale assets up to the sum of the AAO, ERS, and CRS, (pro-jected life of the weapon system/end item). Refer to chart in Attachment 9D-3.

9.63.2.3. PR stock is the quantity of an item excess to all authorized retention levels for whichfinal disposal determination has not been made.

9.64. Disposal Policy.

9.64.1. Assets that do not qualify for retention under the retention criteria set forth in paragraph 9.63.above shall be transferred to disposal.

9.64.2. PR and other unneeded assets shall not be retained in the inventory any longer than isrequired to make a final determination whether or not they should be disposed of and then to executethe transfer to disposal.

9.64.3. Assets determined as required for retention shall be immediately coded in accordance withinstructions in Attachment 9D-7 to cause restratification to ERS, CRS.

9.64.4. Guidance for reviewing and processing items to disposal is contained in Attachment 9D-6.

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9.64.5. A list of items authorized for immediate transfer to disposal is contained in Attachment 9D-5.

9.64.6. Disposal decisions shall comply with the retention/disposal logic chart provided in Attach-ment 9D-4.

9.65. Transfer Policy.

9.65.1. Transfers within the DOD. It is DOD and AF policy that materiel assets be utilized within theDOD to the fullest extent practicable. Assets of one military service shall be transferred to fillrequirements of another military service requirement. Interservice supply support transactions, whichinclude interrogations for asset availability, offers of excess assets, and transfers of the availableassets, are conducted between wholesale managers. Wholesale assets of the military services andDefense Supply Centers (DSC) shall also be used to fill deficiencies in the Prepositioned War ReserveMateriel Requirement (PWRMR) of another DOD activity. Transfers in the interservice arena will behandled in accordance with guidance contained in AFLCR 400-21.

9.65.1.1. Wholesale managers should also submit interrogations (document identifier "QNE") tothe Defense Program for Redistribution of Assets (DEPRA) to determine if retail assets are avail-able to fill priority 01-08 backorders or small quantity buys. This shall be in accordance withDOD 4000.25-1-S2, Defense Program for Redistribution of Assets (DEPRA) Procedures.

9.65.2. Transfers to Allied Forces. Transfers to Allied Forces are accomplished according to FMSpolicy and procedures contained in DOD 5105.38-M, Security Assistance Management Manual(SAMM), DOD 7000.14-R, Security Assistance Policy and Procedures, Volume 15, and AFMAN 23-110, Volume 3 and Volume 9. It is DOD policy that defense articles offered and sold to foreign gov-ernments and international organizations reflect favorably upon the U.S. Therefore, defense articlesoffered and sold under FMS will normally be new or unused, or as a result of rehabilitation, possessoriginal appearance insofar as possible and, as a minimum, have serviceability standards prescribedfor issue to U.S. Forces.

9.65.2.1. Cooperative Logistics Supply Support Arrangements (CLSSA)

9.65.2.1.1. During peacetime conditions, a CLSSA is the normal means for providing follow-on logistics support for equipment of U.S. origin which is in allied and friendly country inven-tories. Under CLSSA procedures participating countries "buy into" the DOD inventory.Recurring CLSSA demands for secondary items shall be included in the computational sys-tem for forecasting CLSSA requirements. Assets shall be both stocked and maintained onorder from procurement in anticipation of FMS country requisitions.

9.65.2.1.2. When assets are transferred under matured CLSSAs, the sales are made fromDOD inventory financed by CLSSA funds, and the materiel cost shall be reimbursable at fullstock list price.

9.65.2.1.3. Materiel sold through FMS under matured CLSSAs shall be given equal treatmentwith USAF requisitions (within priority) for on-hand and on-order depot stocks.

9.65.2.1.4. Materiel requests received prior to maturation of the CLSSA are considered non-CLSSA requirements and shall not be provided the same priority as CLSSA requirements.Materiel may be released, but not normally below the control level to fill non-CLSSA require-ments.

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9.65.2.1.5. On an exception basis, materiel may be transferred from stocks below the controllevel to fill non-CLSSA requirements if release of the stocks will not adversely affect the sup-port of U.S. Forces (such issues shall not be below the safety level).

9.65.2.2. Nonstandard Support. Under nonstandard support procedures the customers materielrequirements are normally filled from procurement rather than from DOD stocks. Nonstandardsupport includes hardware or services required to support commercial end items; DOD obsoleteend items, including end items which have undergone system support buy outs; and selected non-U.S. origin military equipment. In the event assets are available from DOD inventories, and thetransfer out of stock will not adversely impact the support of U.S. Forces, materiel costs shall bereimbursable as follows:

9.65.2.2.1. When assets are within the AAO, materiel costs shall be recouped at full stock listprice.

9.65.2.2.2. When assets exceed the AAO and have not been procured in anticipation of mili-tary assistance or sales requirements as a result of CLSSAs, or pursuant to a military assis-tance or sales order, they are termed Excess Defense Articles and shall be sold in an "as is"condition at excess prices exhibited in DOD 7000.14-R, Volume 15.

9.65.2.2.3. All FMS requirements for nonstandard support will be excluded from the demandbase of the respective computational systems. Materiel shall not be procured nor retained instock in anticipation of FMS transfers under nonstandard support procedures.

9.65.2.3. System Support Buy Out.

9.65.2.3.1. When it is determined that a weapon system/end item is or will become obsoleteto U.S. Forces and the items are not covered under a CLSSA, action shall be initiated to offerall on-hand assets used solely on the obsolete weapon system/end item to all foreign coun-tries/international organizations which have previously purchased the weapon system or enditem, still have them in their inventory, and are eligible for FMS support.

9.65.2.3.2. The foreign country or international organization shall be allowed a maximum oftwo years to budget for and fund the system support buy out.

9.65.2.3.3. Transfer of assets shall be at excess prices shown in DOD 7000.14-R, Volume 15.

9.65.2.3.4. Disposition of assets remaining after expiration of the system support buy out iscovered in paragraph 9.64.

9.65.3. Transfers to Federal Civil Agencies.

9.65.3.1. With the exception of DOD excess materiel, the transfer of assets to agencies outsidethe DOD shall require reimbursement in accordance with DODR 7000.14, DOD Financial Man-agement Regulation, Volume 1, as follows:

9.65.3.1.1. Transfers of stock fund items shall be priced at the current stock list price.

9.65.3.1.2. Transfers of non-stock fund items below the AAO shall be priced at the estimatedreplacement cost of the item minus an adjustment for age and condition of the item being sold,if applicable.

9.65.3.1.3. Transfers of non-stock fund items above the AAO shall be priced at the currentstock list price minus an adjustment for age and condition of the item being sold, if applicable.

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9.65.3.2. Transfers of DOD excess materiel shall be nonreimbursable and are not normally autho-rized from DOD stocks. Such transfers are the responsibility of the Defense Reutilization andMarketing Service (DRMS) in accordance with DOD 4160.21-M, Defense Materiel DispositionManual.

9.65.3.3. Transfers of DOD nonlethal surplus property may be made to the Department of Statefor humanitarian relief purposes pursuant to the Federal Used Property for Domestic Use Act of1990 (reference Title 40, United States Code, Chapter 48 (as amended), Section 203 -- FederalProperty and Administrative Services Act of 1949). Such transfers are the responsibility of theDRMS in accordance with DOD 4160.21-M.

9.65.4. Transfer of Cryptologic Materiel.

9.65.4.1. Transfers of peculiar cryptologic materiel, including communications security materiel,shall be accomplished in accordance with National Security Agency/Central Security Service reg-ulations. The Cryptologic Systems Group (CPSG) at Lackland AFB has overall responsibility forcryptologic materiel management within the Air Force. They have item management responsibil-ity for cryptologic materiel and peculiar items related to cryptologic equipment.

9.65.4.2. Transfers of common cryptologic materiel -- those items of supply having application toboth cryptologic and non-cryptologic equipment and obtained from supply sources other thanCPSG --shall follow normal AF policy and procedures covered under paragraph 9.65.1 of thissection "Transfers within the DOD."

9.66. Return Policy - Retail Assets.

9.66.1. Items coded "XD1," "XD2," “XB3”, “XF3”, or identified as critical, regardless of expend-ability, recoverability, reparability category (ERRC) code, are automatically reported in the ReparableAssembly Management Process (RAMP)). Equipment items coded “ND2” and “NF2” are reported inAFEMS via SBSS. Serviceable assets above the requisition objective are reported to the prime ALCfor redistribution to satisfy back orders and new demands.

9.66.1.1. Serviceable "XD1" and "XD2" items are automatically returned to depot stocks ordirected for transfer to disposal, if base disposal quantities are indicated, when the 30-month baseretention period has been reached.

9.66.1.2. Other centrally managed excesses, regardless of dollar value, shall be reported to thewholesale manager for disposition instructions (i.e., redistribution, retain temporarily, return todepot stocks, or dispose) per DOD 4000.25-1-M, Military Standard Requisitioning and Issue Pro-cedures (MILSTRIP).

9.66.1.2.1. All serviceable assets, which are excess to the retail retention limit and not identi-fied for redistribution or disposal, shall normally be directed for return to depot stocks.

9.66.1.2.2. AF wholesale managers shall not normally direct AF or other service retail activi-ties to hold assets applicable to weapon systems/end items no longer in use at the retail activ-ity. Assets shall be redistributed or directed for return to depot stocks or transfer to theDefense Reutilization and Marketing Office (DRMO).

9.66.1.2.3. For economic reasons non-credit returns to depot stocks, to fill levels above theapproved acquisition objective (AAO), shall not be directed if the line item value is less than$50.

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9.66.1.2.4. Retail activities shall not return local excesses to depot stocks without properauthorization from the wholesale manager. Authorization is provided via reply to reports ofexcess, redistribution orders, reparable item movement control system codes, or correspon-dence.

9.66.1.3. AF wholesale managers shall provide disposition instructions to the Aerospace Mainte-nance and Regeneration Center (AMARC) for assets reported in the AMARC storage account (asa result of removals from incoming aircraft). Instructions shall be to ship the assets to depotstocks, source of repair, or the DRMO. There shall be no credit involved in these transactions. Ifthe items are applicable to nonexcess aircraft in storage at AMARC, AMARC may elect to holdthe items authorized for disposal until final status of the aircraft is determined.

9.66.1.4. Wholesale managers shall not direct return of retail assets if there are sufficient whole-sale assets to support the weapon system/end item throughout its remaining life -- disposalinstructions shall be provided.

9.66.2. Reimbursement Procedures - Retail Assets.

9.66.2.1. Intra-Air Force transfers from retail supply activities to retail supply activities shall beon a nonreimbursable basis.

9.66.2.2. Intra-Air Force returns to depot stocks shall be on a nonreimbursable basis unless creditis authorized in the disposition instructions.

9.66.2.3. Interservice transfers from depot stocks to AF retail supply activities and transfers fromDSC to AF retail supply activities shall be on a reimbursable basis.

9.66.2.4. Interservice lateral redistribution of retail assets shall be on a reimbursable basis exceptwhen directed by DEPRA.

9.66.2.5. Authorized returns of other service/Defense Logistics Agency (DLA) assets to fillrequirements within the wholesale approved force acquisition objective (AFAO) level (less thecurrently unfunded portion of the war reserve requirement) shall be with credit.

9.66.2.6. Authorized returns of other service/DLA assets to fill requirements in excess of thewholesale AAO level or to satisfy the currently unfunded war reserve requirement shall be with-out credit.

9.67. Buy Back of FMS Excesses.

9.67.1. Eligible countries shall report FMS excesses via the FMS Excess Materiel Returns (FEMR)Program for buy back by the prime ALC as follows:

9.67.1.1. The reported excess must have a line item value of $50 or greater.

9.67.1.2. Excesses with a line item value less than $250 are authorized for buy back to satisfycritical item requirements only.

9.67.1.3. Buy back of excesses with a line item value greater than $250 is authorized to fill defi-cits in the AAO.

9.67.2. Buy back of FMS excesses is not authorized if assets are equal to or greater than the AAO.

9.67.3. Buy back shall be at current stock list price.

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9.68. Packing, Crating, Handling, and Transportation (PCH&T) Cost Policy.

9.68.1. The shipper shall pay PCH&T costs if it is a nondirected shipment for transfers within theDOD supply system, for transfers from property disposal activities to DOD components, and forreturns from DOD components to supply system inventories, including stock fund returns with orwithout credit and transfers from one DOD stock fund or division to another.

9.68.2. The recipient (consignee) shall pay PCH&T costs for transfers from property disposal activi-ties to foreign governments or authorized non-DOD customers or donees. (The supply activity per-forming PC&H services for a property disposal activity shall be reimbursed directly for such servicesby the recipient.) Funding for PCH&T costs for reclamation actions shall be according to DOD4160.21-M.

9.68.3. When nonappropriated fund property is transported for DOD morale, welfare, and recreationactivities, PCH&T shall be applied according to DOD 7000.14-R , DOD Financial Management Reg-ulations, Volume 1.

9.69. Relation to other Directives . AFI 23-501, Retaining and Transferring Materiel governs AFretention and transfer policy. This manual provides those policies and procedures to AF wholesale man-agers. Any conflicts/discrepancies should be fully documented and reported, through applicable channelsto HQ AFMC/LGIR for corrective action.

9.70. Supplements.

9.70.1. For direction on preparing supplements to this guidance, see AFI 33-360V1, PublicationsManagement Program.

9.70.2. ALC/ICP supplements are encouraged. They may give such information as more detailedprocedural guidance, local contact points, office of primary responsibility for resolving conflicts, etc.Supplements must not differ from the policy and procedures established herein and in AFI 23-501.











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ATTACHMENT 9A-1

GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION

References

Arms Export Control Act of 1976, as amended.

Federal Acquisition Regulation (FAR).

Foreign Assistance Act (FAA) of l961, Section 516 (22 U.S.C. 2311, et. seq.).

Property and Administrative Services Act of 1949 (40 U.S.C. 484, as amended).

Title 10, United States Code, Section 2547.

U.S. National Archives and Records Administration General Records Schedules http://www.archives.gov/records_management/ardor/index.html.

DOD 4000.25-1-M, Military Standard Requisitioning and Issue Procedures (MILSTRIP).

DoD 4000.25-1-S2, Defense Program for Redistribution of Assets (DEPRA) Procedures.

DOD l 4000.25-2-M, Military Standard Transaction Reporting and Accounting Procedures (MIL-STRAP).

DOD 4000.25-3-M, Military Supply and Transportation Evaluation Procedures (MILSTEP).

DOD 4140.1-R, DOD Supply Chain Materiel Management Regulation.

DOD 4160.21-M, Defense Materiel Disposition Manual.

DoD 4160.21-M-1, Defense Demilitarization Manual.

DOD 5105.38-M, Security Assistance Management Manual (SAMM).

DoD 5200.1-R, Information Security Program.

DOD 7000.14-R, DOD Financial Management Regulation, Volume 1.

DOD 7000.14-R, Security Assistance Policy and Procedures, Volume 15.

DoD 7950.1-M, Defense Automation Resources Management Manual.

AFPD 23-5, Reusing and Disposing of Materiel.

AFI 21-204, Nuclear Weapons Procedures.

AFI 23-501, Retaining and Transferring Materiel.

AFI 31-401, Information Security Program Management.

AFI 32-7042, Solid and Hazardous Waste Compliance.

AFI 33-360V1, Publications Management Program.

AFI 90-201, Inspector General Activities.

AFMAN 23-110, Volume 1, Part 1, Chapter 3, "Processing Local Base Redistributable Material".

AFMAN 23-110, Volume 2, Part 2, Chapter 19, " Stockage Policy".

AFMAN 23-110, Volume 3, Part 1, Chapter 9, "Air Force Materiel Utilization and Disposition Program".

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AFMAN 23-110, Volume 3, Part 3, Chapter 2, Property Accounting Documents, Files, and Records.

AFMAN 23-110, Volume 4, Part 1, "Air Force Equipment System Policy and Procedures".

AFMAN 23-110, Volume 6, Chapter 5, Utilization Screening

AFMAN 23-110, Volume 6, Excess and Surplus Personal Property.

AFMAN 23-110, Volume 9, “Security Assistance Program Procedures".

AFMAN 37-139, Records Disposition Schedule.

AFMCI 23-102, Purchase Request/MilitaryPurchase Request (PR/MIPR) Operations, Chapter 5.

AFLCR 65-9, Removal of Parts from Aircraft Arriving or in Storage at the Aerospace Maintenance and Regeneration Center.

AFLCR 65-31, Reclamation of USAF Property.

AFLCR 400-21/AMC-R 700-99/NAVSUPINST 4790.7/MCO P4410.22C, Wholesale Inventory Manage-ment and Logistics Support of Multiservice Used Nonconsumable Items.

AFMCMAN 23-1, Requirements for Secondary Items (D200A, D200N).

AFMCMAN 23-4, Computation of Requirements for Equipment Items (D039/D200C).

AFMCMAN 25-1, Repair Parts Kits Users Manual.

Abbreviations and Acronyms

AAO-Approved Acquisition Objective

AECA-Arms Export Control Act, as amended

AFI-Air Force Instruction

AFIA-Air Force Intelligence Agency

AFM-Air Force Manual

AFMC-Air Force Materiel Command

AFR-Air Force Regulation

ALC-Air Logistics Center

AMARC-Aerospace Maintenance and Regeneration Center

ASC-Allowance Standard

CLSSA-Cooperative Logistics Supply Support Arrangement

CP-Centrally Procured

CRS-Contingency Retention Stock

DAAS-Defense Automatic Addressing System

DEPRA-Defense Program for Redistribution of Assets

DLA-Defense Logistics Agency

D039/D200C IMS-Manager of Equipment Items

D200A IMS-Manager of Recoverable and Consumable Items

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DOD-Department of Defense

DODD-Department of Defense Directive

DODI-Department of Defense Instruction

DPCO-Disposal Program Control Officer

DRMO-Defense Reutilization and Marketing Office

DRMS-Defense Reutilization and Marketing Service

DSC-Defense Supply Center

DTID-Disposal Turn-in Document

D to P-D-Day to Production

EAID-Equipment Authorization Inventory Data

EOQ-Economic Order Quantity

ERL-Economic Retention Limit

ERL-Excess Review List

ERRC-Expendability, Recoverability, Reparability Category

ERS-Economic Retention Stock

ES-Equipment Specialist

FAA-Foreign Assistance Act

FMER-FMS-FMS Excess Material Returns

FMS-Foreign Military Sales

FMSO I-Foreign Military Sales Order (stock level sales case)

FMSO II-Foreign Military Sales Order (requisition/consumption sales case)

FTR-Report of Excess (Document Identifier)

FYDP-Future Year Defense Plan

GSD-General Support Division (Stock Fund)

HM/HW-Hazardous Materiel/Hazardous Waste

ICP-Inventory Control Point

IMM-Integrated Materiel Manager

IMS-Inventory Management Specialist

ISSP-Interservice Supply Support Procedures

LM-Local Manufacture

LP-Local Purchase

MAJCOM-Major Command

MAP-Military Assistance Program

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MASS-MICAP Asset Sourcing System

MICAP-Mission Capability

MILSTAMP-Military Standard Transportation and Movement Procedures

MILSTEP-Military Supply and Transportation Evaluation Procedures

MILSTRIP-Military Standard Requisitioning and Issue Procedures

MIPR-Military Interdepartmental Purchase Request

NIMSC-Nonconsumable Item Materiel Support Code

NSA-National Security Agency

NSN-National Stock Number

OPR-Office of Primary Responsibility

PCH&T-Packaging, Crating, Handling, and Transportation

PICA-Primary Inventory Control Activity

PR-Potential Reutilization

PR-Purchase Request

PWRMR-Prepositioned War Reserve Materiel Requirement

QPA-Quantity Per Assembly

RAMP-Reparable Assembly Management Process

RDO-Redistribution Order

RIMCS-Reparable Item Movement Control System

RMS-Requirements Management System

RO-Requisitioning Objective

RPCO-Reclamation Program Control Officer

RQ-Retention Quantity

SBSS-Standard Base Supply System

SE-Support Equipment

SICA-Secondary Inventory Control Activity

SP-System Program

SSD-System Support Division (Stock Fund)

SSG-Standard Systems Group

TCTO-Time Compliance Technical Order

TNEI-Total Number of End Items

UMMIPS-Uniform Materiel Movement and Issue Priority System

USAF-United States Air Force

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Terms

Approved Acquisition Objective (AAO)-The quantity of an item authorized for peacetime and wartime requirements to equip and sustain U.S. and Allied Forces in accordance with current DOD policies and plans. This quantity shall be sufficient to support other U.S. Government agencies as appropriate.

Contingency Retention Stock (CRS)-That portion of the quantity of an item greater than the AAO and economic retention stock for which there is no predictable demand or quantifiable requirement, and that normally would be allocated as Potential Reutilization Stock, except for a determination that the quantity will be retained for specific contingencies.

Cooperative Logistics Supply Support Arrangement (CLSSA)-Peacetime military logistics support arrangements designed to provide responsive and continuous supply support at the depot level for U.S. made military materiel possessed by foreign countries and international organizations. The CLSSA is normally the most effective means for providing common repair parts and secondary item support for equipment of U.S. origin which is in allied and friendly country inventories. (DOD 5105.38-M, Chapter 7).

Defense Articles-Includes any weapons, weapon systems, munitions, aircraft, vessels, boats, or other implements of war; any property, installation, commodity, material, equipment, supply, or goods used for the purpose of furnishing military assistance or making military sales; any machinery, facility, tool, mate-rial, supply, or other item necessary for the manufacture, production, processing, repair, servicing, stor-age, construction, transportation, operation, or use of any other defense article or any component or part of any articles listed above, but shall not include merchant vessels, major combatant vessels (10 U.S. Code 7307), or as defined by the Atomic Energy Act of 1954, as amended (42 U.S. Code 2011), source material, byproduct material, special nuclear material, production facilities, utilization facilities, or atomic weapons or articles involving restricted data. (Section 644(d), Foreign Assistance Act (FAA) and Section 47(3), Arms Export Control Act (AECA)).

Defense Automatic Addressing System (DAAS)-DAAS functions as an automated system for routing logistics data traffic and provides document processing and data information services.

DOD Excess Materiel- Materiel determined to be unnecessary for the discharge of DOD responsibilities after completion of utilization screening among DOD components, in accordance with policies and proce-dures prescribed by DOD 4160.21-M.

DOD Integrated Materiel Manager (DOD IMM)-Defense Logistics Agency (DLA) and military ser-vice ICPs assigned DOD integrated management responsibility for a federal supply group and/or class, commodity, or item.

Economic Retention Stock (ERS)-That portion of the quantity of an item greater than the AAO deter-mined to be more economical to retain for future peacetime issues than to dispose of and satisfy projected future requirements through new procurement and/or repair. To warrant economic retention, an item must have a reasonably predictable demand rate.

Eligible Recipient (FMS)-Any friendly foreign country or international organization determined by the President to be eligible to purchase defense articles and defense services, unless otherwise ineligible due to statutory restrictions. (Section 3, AECA)

End Item-A final combination of end products, component parts, or material ready for its intended use (e.g., a ship, tank, mobile machine shop, or aircraft).

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Excess Defense Articles-Defense articles owned by the United States Government and not procured in anticipation of military assistance or sales requirements, or pursuant to a military assistance or sales order, which are in excess of the AAO of all DOD components at the time such articles are dropped from inven-tory by the supplying agency for delivery to countries or international organizations. (Sec. 644(g), FAA)

Foreign Military Sales (FMS)-That portion of United States security assistance authorized by the FAA of 1961, as amended, and the AECA, as amended. This assistance differs from the Military Assistance Program and the International Military Education and Training Program in that the recipient provides reimbursable funds.

General Support Division (GSD)-Air Force Stock Fund. Includes all retail managed consumable (expense) items, DLA, GSA, Army, Navy, commercial vendor items, and manufacture items not included in another division of the AF stock fund. All budget code 9 items are included in the GSD whose purpose is to manage inventories under inventory and capital control procedures for base managed expense items.

Inventory Control Point (ICP)-An organizational unit or activity within a DOD supply system assigned the primary responsibility for the materiel management of a group of items either for a particular military service or for the DOD as a whole. Materiel inventory management includes cataloging direction, requirements computation, procurement direction, distribution management, disposal direction, and rebuild direction.

Potential Reutilization (PR)-Component materiel identified by an item manager for possible disposal but with potential for reutilization; or materiel that has the potential for being sent by an item manager to the Defense Reutilization and Marketing Service for possible reutilization by another component or by a federal, state, or local governmental agency, or for disposal through sale to the public.

Primary Inventory Control Activity (PICA)-An organization or activity that is assigned primary responsibility for the management of the item.

Principal Items-End items and replacement assemblies of such importance that management techniques require centralized individual item management throughout the supply system to include items stocked at depot level, base level, and using unit level. Specifically, these include items which, in the judgment of the military services, need central inventory control, including centralized computation of requirements, central procurement, central direction of distribution, and central knowledge and control of all assets owned by the military services. Principal items normally will be selected on the basis of their essentiality for combat or training, high monetary value, difficulty of procurement or production, or value of their basic materials or components.

Materiel Support Division (MSD)-Air Force Stock Fund, includes all wholesale managed reparable assets with ERRC designator XD1or XD2, and AF managed consumable items, XB3, XF3 . These assets also are referred to as line replaceable units (LRU) and shop replaceable units (SRU). They are further identified as either fund code 64 or budget code 8.

Requisitioning Objective (RO)-The maximum quantity of material to be maintained on hand and on order to sustain current operations and core war reserves. It will consist of the sum of stocks represented by the operating level, war reserve requirements, safety level, repair cycle, and the order and shipping time.

Retail Stock-Stock held in the custody or on the records of a supply organization below the wholesale level.

Retention Limit-The maximum quantity of on-hand materiel that may be retained in stock, as determined by applicable retention rules.

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Secondary Inventory Control Activity (SICA)-An organization or activity that is assigned the second-ary responsibility for the management of the item.

Secondary Items-Consumable and reparable items other than principal items.

U.S. Approved Forces-Forces specified in the Future Year Defense Program (FYDP) and the Coast Guard when assigned to the Navy.

Wholesale Stock-Assets, regardless of funding sources, over which the inventory management specialist at the inventory control point level has asset knowledge and exercises unrestricted asset control to meet worldwide inventory management responsibilities.

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ATTACHMENT 9B-1

UTILIZATION TRANSACTION CODES

9B1.1. This attachment is being kept only as basic guidance and a ready reference for those with noaccess to the RDS on line help link where these codes reside. The RDS on line version is the authorita-tive version.

9B1.2. The following alpha codes and serial number blocks are established for use as the documentserial number (positions 40-43). These codes and serial numbers will be used for identification of requi-sitions and other actions such as interrogations, etc.

Table 9B1.1. Utilization Transaction Codes.

CODE AND SERIAL NUMBER DEFINITION

L001-L999 Identifies requisitions submitted to DRMOs which resulted from physical screening of property at the DRMO (local area screening).

S001-S999 Identifies requisitions submitted to DRMS/DRMOs as a result of FES.

V001-V999 Identifies requisitions for excess contractor inventory as reported in PCARSS.

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ATTACHMENT 9B-2

DISPOSAL/RETENTION REASON CODES

9B2.1. These codes will be used to indicate the reason for the IMS's decision to retain or dispose ofpotential excess during the excess review.

Table 9B2.1. Disposal Reason Codes.

Table 9B2.2. Retention Reason Code.

CODE DEFINITION

AA Disposal Authorized - Obsolete DOD aircraft or end item.

BB Disposal Authorized - Consumable unserviceable item - No repair capability exists or uneconomical to repair and no ERRC change pending.

CC Disposal Authorized – Shelf life item (supply condition code "C")

DD Disposal Authorized - DSP/NON PUB item (AAC "Y" and/or phrase code "N" or SOS is "JCD," no known usage).

EE Disposal Authorized - Peculiar FMS aircraft, no demand in past four years (including the two year buy out period)

FF Disposal Authorized - Electronic Warfare item. (Must include reference in comments block citing Retention and Transfer Policy in section 9D that authorizes disposal.)

PP Disposal Authorized - Partial quantity determined not needed for the remaining life of the weapon system/end item due to weapon system/end item phase-down, modification, etc.

RR Disposal Authorized - Active weapon system in inventory 18 years or more with positive retention quantity. Retention quantity offers sufficient support for remaining life of system.

SS Disposal Authorized - Active weapon system in inventory 18 years or more with AFMC retention quantity. No current/future requirement for partial manually computed as PR.

TT Disposal Authorized - Rationale and authority contained in NSN file.

XX Disposal action authorized or accomplished during Comp Review

CODE REASON

A Retain - Applicable to active AF weapon system/end item less than seven years old. (Used with the R deferred dis-posal code which must be justified.)

B Retain - FMS peculiar item - There has been a demand in the past two years.

C Retain - Consumable unserviceable item being held pending ERRC change or repair.

E Retain - DSP/N-PUB coded item with valid application - Use emergency stock list change procedures to reactivate. Indicate date reactivation initiated. If no change in D043 within 30 days, initiate follow-up.

F Retain - Active weapon system in inventory 7½ - 18½ years or more with positive retention quantity. PR needed for remaining life of system. Explain why need to retain, why erroneously computed as excess and what file main-tenance action is being taken.

G Retain - Active weapon system in inventory 7½ - 18½ years or more with AFMC-0 retention quantity. Total assetsbelow the manually computed retention quantity.

H Retain - Active weapon system in inventory 7½ - 18½ years or more with AFMC-0 retention quantity. Assets above manually computed retention quantity needed for remaining life of weapon system. Include complete justi-fication of why need to retain

S Retain - Active weapon system in inventory 18½ years or more with positive retention quantity. PR needed for remaining life of system. Explain why need to retain, why erroneously computed as excess, and what file mainte-nance action is being taken.

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T Retain - Active weapon system in inventory 18½ years or more with AFMC-0 retention quantity. Total assets below the manually computed retention quantity.

W Retain - Active weapon system in inventory 18½ years or more with AFMC-0 retention quantity. Assets above manually computed retention quantity needed for remaining life of weapon system. Include complete justificationof why need to retain.

* Retain – Other. The IMS will provide complete written justification. The justification will also explain why no other code is applicable.

X Retain. Retention authorized and necessary signatures obtained during Comp Review

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-

ATTACHMENT 9B-3

DISPOSAL AUTHORITY CODES

9B3.1. Entered on disposal related documentation to indicate that the item(s) being transferred to aDefense Reutilization and Marketing Office (DRMO) are authorized to be transferred to disposal becauseof instructions of the integrated materiel manager/inventory control point (IMM/ICP) related through themateriel returns program (MRP) or other authority.

Table 9B3.1. Disposal Authority Codes.

CODE EXPLANATION

M Items on this transaction are IMM/ICP stocks and are being transferred to disposal by authority of the responsibleIMM.

N Items on this transaction are not reportable by virtue of an exclusion to the MRP or other specific criteria such asextended dollar value or condition limitations on excess reporting and are duly authorized to be transferred to disposal.

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ATTACHMENT 9B-4

RDS SYSTEM MANAGEMENT REPORTS

Table 9B4.1. Management Reports.

TITLE FREQUENCY TYPE LOCATION PARAGRAPHREFERENCE

Excess Summary ReportSCS-RDS-QT-001

Quarterly Push My Reports 9.39.1.

Initiation Listings ReportSCS-RDS-AR-012

As Required Pull RDS Reports 9.39.2.

Disposal Actions SummarySCS-RDS-WK-002

Weekly Push My Reports 9.39.3.

Monthly DAISY Detail ReportSCS-RDS-MO-027

Monthly Push My Reports 9.39.4.

Year to Date DAISY Summary for HeadquartersSCS-RDS-MO-028


DAISY Requirements System SummarySCS-RDS—MO-029


DAISY DRMO Summary ReportSCS-RDS-MO-030


DRMO Receipts/Withdrawals by DODAAC ReportsSCS-RDS-MO-031


Disposal Withdrawal Analysis (Coral Reduce Report)SCS-RDS-AR-003


Reclamation Requirements for Project NumberSCS-RDS-AR-019


Reclamation Requirements SummarySCS-RDS-AR-020


Reclamation Rejected RecordsSCS-RDS-AR-021


DTS Single NIIN Disposal/Rebuy ReportSCS-RDS-AR-036


DTS Site Disposal SummarySCS-RDS-AR-037


DTS NSN Summary ReportSCS-RDS-AR-038


DTS Disposal Rebuy Summary ReportSCS-RDS-AR-039


DTS Site Reason Code Summary for Headquar-tersSCS-RDS-AR-040


DTS Detail Data ReportSCS-RDS-AR-041


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OSI Disposal with RebuySCS-RDS-AR-042


OSI Single NIIN Transactions HistorySCS-RDS-AR-043


OSI Items Disposed but not Denied/Received/Sold by DRMOSCS-RDS-AR-044


Summary of OSI Items Disposed but not Denied/Received/Sold by DRMO ReportSCS-RDS-AR-045


Disposal Denial ReportSCS-RDS-AR-004


DTS Disposal/Rebuy Consolidated ReportSCS-RDS-AR-046


Recycling Control Point (RCP) Transactions ReportSCS-RDS-AR-022


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ATTACHMENT 9B-5

DISPOSAL ADDENDUM SHEET REPORTS

Figure 9B5.1. Disposal Sheet for Local Stock Numbers (LSN)

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ATTACHMENT 9C-1

RESERVED

9C1.1. Reserved For Future Use.

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ATTACHMENT 9D-1

RESERVED

9D1.1. Reserved For Future Use.

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ATTACHMENT 9D-2

RESERVED


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ATTACHMENT 9D-3

INVENTORY STRATIFICATION

Table 9D3.1. Stratification Inventory.

POTENTIAL REUTILIZATION DIS-POSAL

POTENTIAL REUTILIZATION (EXCESS) IS THE QUANTITY OF AN ITEM ABOVE ALL AUTHORIZED LEVELS FOR WHICH FINAL DETERMINATION AS EXCESS HAS NOT BEEN MADE.

CONTINGENCY RETENTION STOCK

CONTINGENCY RETENTION STOCK IS RETAINED FOR SPE-CIFIC CONTINGENCIES. IT IS STOCK FOR WHICH THERE IS NO PREDICTABLE DEMAND OR QUANTIFIABLE REQUIRE-MENT.

ECONOMIC RETENTION STOCK ECONOMIC RETENTION STOCK HAS NO PRESENT REQUIRE-MENT; HOWEVER, IT HAS BEEN DETERMINED THAT IT IS MORE ECONOMICAL TO RETAIN THE STOCK FOR FUTURE PEACETIME USE INSTEAD OF SATISFYING POSSIBLE FUTURE NEEDS THROUGH PROCUREMENT.

APPROVED ACQUISITION OBJEC-TIVE (AAO)

THE APPROVED ACQUISITION OBJECTIVE IS HELD TO SUP-PORT OPERATING LEVELS AND WAR RESERVE REQUIRE-MENTS (APPORTIONMENT YEAR (AY), BUDGET YEAR (BY), PLUS LEAD-TIME (2 TO 3 YEARS)).

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ATTACHMENT 9D-4

RESERVED


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ATTACHMENT 9D-5

ITEMS AUTHORIZED IMMEDIATE TRANSFER TO DRMO

9D5.1. The following items are not subject to a retention period and are authorized for immediate trans-fer to the Defense Reutilization and Marketing Office (DRMO) or compliance with the referenced regula-tion/guidance. Applicability is to both wholesale and retail except where indicated:

Table 9D5.1. Items authorized Immediate Transfer to DRMO.

Ammunition. Upon compliance with AFI 21-204, Nuclear Weapon Procedures.

Condemned Items. When authorized by TO 00-20-3, repair cost exceeds 75 percent of acquisition cost (except critical items) or items with source of supply "JCK." Items ERRC coded "XD" with a unit cost of $1,000 or more will not be condemned at field level regardless of whether repair cost exceeds 75 percent of the acquisition cost, unless totally beyond repair, i.e., crushed, burned, battle damaged, etc. It is essential that field units advise the prime item managers before taking condemna-tion action on XD items below the $1,000 threshold as stated in Vol 1, Part 4, Atch 27 of this manual.

DSP/N-PUB Items (items with acquisi-tion advice code "Y" and/or phrase code "N," or items with source of sup-ply code "JCD").

If research determines needs for an item, that NSN shall be reacti-vated in the cataloging system; otherwise, these items are not subject to retention.

Equipment ("ND"/"NF") items. Wholesale - If no longer reflected in any table of allowance (TA) and/or the inventory management specialist (IMS), equipment spe-cialist (ES), and for support equipment (SE), the system program manager (SPM) validates no further AF requirement exists.Retail - Upon receipt of disposition instructions with disposal autho-rization from the wholesale manager.

Hazardous materiel/ hazardous waste (HM/HW).

Process in accordance with AFI 32-7042, Solid and Hazardous Waste Compliance, and Volume 2, Part 2 Chapter 21.

Items declared unsafe for flight or per-sonnel.

Self-explanatory.

Items removed as a result of modifica-tion.

Provided sufficient assets are on hand to ensure continued support through completion of the modification, or to support that portion of the fleet not undergoing modification.

Obsolete items. Obsolescence being based on no further application to active weap-ons systems/end items due to complete weapon system/end item phase out, design change, engineering change proposal, modifica-tion, etc.

Reclamation residue (Remainder of the excess weapons system/end item after parts to be reclaimed have been removed).

Reclamation residue, from end item reclamation, shall not be returned to stock.

Retail unserviceable assets requiring reporting to the wholesale manager

Upon receipt of disposition instructions (to dispose) from the whole-sale manager.

Shelf life items (condition code "B" or "C").

Provided the shelf life cannot be extended and there is no potential use for the item before expiration of the shelf life.

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TCTO kits. Upon approved rescission of the TCTO (Disassemble and return all required NSN and NC numbered items to stock).

Tires. If condemned or cannot be recapped.

Unserviceable assets peculiar to weap-ons systems/end items used solely by FMS countries.

Self-explanatory.

Vehicles. Upon compliance with Volume 4, Part 1, Chapter 19.

ERRC Designator "XB3" unservice-able items.

Provided no repair requirement exists or no ERRC code change is pending.

ERRC Designator "XF3" unserviceable assets at the retail level which are not required to be reported in RIMCS/returned to the wholesale manager or a specialized repair activity.

Upon validation that no known repair requirement exists, the assets cannot be repaired because of lack of tools/technical data and/or there is no requirement to send the assets to a centralized repair activ-ity within the Commands.

Other items not required to be held for a specified period of time by retention policy elsewhere in this manual and for which there is no known requirement.

Self-explanatory.

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ATTACHMENT 9D-6

GUIDANCE FOR REVIEWING AND COMPUTING RETENTION LEVELS, AND PROCESS-ING ITEMS TO DISPOSAL

9D6.1. The following items, subject to retention limits, are authorized for transfer to the DRMO uponcompliance with the specified guidance. Exclusions must be documented, justified, and maintained inthe NSN folder.

9D6.1.1. Wholesale.

9D6.1.1.1. ERRC Designator "XF3" unserviceable assets, unless retained by the IMS to covertemporary and exceptional situations such as critical or MICAP.

9D6.1.1.2. Potential reutilization assets applicable to active weapons systems or end items in theinventory should be considered for transfer to disposal with the following restriction

9D6.1.1.2.1. Total quantities of on-hand active assets must not be approved for disposal.

9D6.1.1.2.2. If there has not been usage in two or more years and there are no levels (zerolevels) thus causing all assets to compute as potential reutilization, an insurance or numericstockage objective (NSO) level, minimum retention level (D200A) will be computed. Theassets that exceed the computed levels or quantities will be transferred to disposal. Computa-tion and input of these levels or quantities will cause the items to restratify to ERS or CRS.

9D6.1.1.2.3. For items with usage in the past two years, used on weapon systems over 18years old, establish an IMS file-maintained R-deferred disposal coded level. For items com-mon to two or more weapons systems or end items, use the age of the youngest system fordetermining length of time in the inventory.

9D6.1.1.2.4. The D200A Inventory Management Specialist (IMS) must comply with the pro-cedures in AFMCMAN 23-1, for computing insurance or numeric stockage objective levels.

9D6.1.1.2.5. The D200A IMS will use the procedures in AFMCMAN 23-1 to compute aselect retention level.

9D6.1.1.2.6. The D039/D200C IMS must transfer all assets to disposal that have no usage,no authorization, and no allowance for retention.

9D6.1.1.2.7. All serviceable and economically reparable assets may be retained for NSNs inthe inventory seven years or less. The NSN is not mature enough for retention or disposaldecisions.

9D6.1.1.3. A retention level up to, but not to exceed, five (5) each shall be established for insur-ance items. Assets in excess of this quantity must be transferred to disposal.

9D6.1.1.4. With the concurrence of HQ AFMC, weapon systems deferred disposal codes may beassigned. Assets with deferred disposal codes will not normally appear on the RDS excess reviewlisting for retention or disposal decisions, but should be reviewed for possible disposal actionwhen conducting review of the requirements computation.

9D6.1.1.5. Assets no longer applicable to active weapons systems due to design change, engi-neering change proposals, modification, etc., will be assigned acquisition advice code "Y" in the

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cataloging system. This allows the assets to appear on the excess review listing for subsequentdisposal action, regardless of the presence of a deferred disposal code.

9D6.1.1.6. Potential reutilization (PR) applicable to weapon systems or end items phasing out ofthe inventory -- dispose of that quantity which exceeds all known requirements.

9D6.1.1.7. Contingency retention stock (CRS) assets that are grossly impacting warehouse stor-age space -- dispose upon validation that disposal will not adversely impact the AF mission. TheIMS documents and keeps the rationale for this decision in the NSN file.

9D6.1.1.8. Serviceable assets peculiar to weapons systems or end items used solely by FMS --dispose of if no demands in the past two years.

9D6.1.1.9. Wholesale IMSs should offer excess assets to other using service wholesale managersbefore initiating disposal action. Do not defer or delay disposal action pending response.

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ATTACHMENT 9D-7

RETENTION GUIDELINES

9D7.1. Approved Acquisition Objective (AAO). The quantity of an item authorized for peacetime andwartime requirements to equip and sustain United States and Allied Forces in accordance with currentDOD policy and plans. This quantity must be sufficient to support other US Government agencies,according to DOD requirements.

9D7.2. Economic Retention Stock (ERS).

9D7.2.1. The ERS is developed by calculating an Economic Retention Limit (ERL) which representsthe maximum retention level of stock that could be economically justified to meet future peacetimerequirements. ERS is the quantity of stock excess to the AAO requirement but within the ERL.

9D7.2.2. True economic retention criteria, includes evaluating potential future reprocurement costs,repair costs, depot survival rate, expected returns from disposal of materiel, costs of storing peacetimedemand expectations. To warrant ERS, an item must have a reasonably predictable demand rate.

9D7.2.3. Contingency Retention Stock (CRS).

9D7.2.3.1. General.

9D7.2.3.1.1. CRS is the quantity of an item excess to the AAO requirements and the ERL forwhich there is no predictable peacetime requirement but for which specific considerations orpotential use in specific contingencies justify retention. Assets above ERS, retained forweapon systems support as outlined in Attachment 9D-6, will be included in the general CRScategory.

9D7.2.3.1.2. Within the CRS, stock shall be stratified to one or more of the following subcat-egories:

9D7.2.3.1.2.1. Subcategory A--Military Contingency. Assets may be retained in this sub-category to meet potential military contingencies for U.S. forces.

9D7.2.3.1.2.2. Subcategory B--Foreign Military Demand. Assets may be retained in thissubcategory in anticipation of foreign military demand not covered by cooperative logis-tics agreements. Assets undergoing a buy out, as outlined in paragraph 9.65.2.3, will beincluded in this category.

9D7.2.3.1.2.3. Subcategory C--General Contingency. Assets may be retained in this sub-category based on potential usefulness, extreme reprocurement problems, or other specialconsiderations involving nonmilitary contingencies, such as civil emergencies or naturaldisaster relief.

9D7.2.3.2. Discussion.

9D7.2.3.2.1. Contingency retention applies only to items which are assigned deferred dis-posal codes or compute indicator code "N." Contingency retention may be either Command(AFMC) or Inventory Manager directed/initiated. Assignment and use of these codes are asfollows:

9D7.2.3.2.1.1. Active weapon systems in the inventory less than 18 years may have adeferred disposal code assigned as directed by HQ AFMC/LGIR. All applications will be

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reflected on the D039/D200C/D200A system application tables.

9D7.2.3.2.1.2. Weapon systems in the inventory 17½ or more years shall have deferreddisposal codes removed if currently assigned as directed by HQ AFMC/LGIR. Whenfully justified, deferred disposal code "R" may be assigned to these items by the IMS onan item-by-item basis.

9D7.2.3.2.1.3. Inventory peculiar to the application can be retained by assigning deferreddisposal code "P" to the D200A system application tables as directed by HQ AFMC/LGIR. Example of its use would be to hold assets for weapon systems undergoing FMSbuy out offer.

9D7.2.3.2.1.4. Compute indicator "N" is generated automatically by the D200A system;the IMS cannot change it. It indicates that essential elements of data required to do a com-putation are not on file. It is removed automatically upon file maintenance of the missingelements.

9D7.2.3.2.2. Use of IMS assigned deferred disposal codes will be fully justified. This justifi-cation will be maintained in the item history folder. All "R" codes shall be reviewed andrevalidated at least semiannually. HQ AFMC directed codes will be reviewed by HQ AFMC/LGIR annually.

9D7.2.4. Potential Reutilization (PR) Stock.

9D7.2.4.1. General. PR stock is the quantity of an item excess to all authorized retention levelsfor which final processing to disposal is pending.

9D7.2.4.2. Discussion. Stock may not be retained in PR stock for a longer period of time than isrequired to make a final determination whether or not the stock should be disposed of and to pro-cess it for disposal. If a determination is made to retain the stock, it shall be restratified to AAO,ERS, CRS.

9D7.2.4.3. Computation of retention levels and resulting excess quantities computed by D200Ais outlined in AFMCMAN 23-1, Chapter 9.

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ATTACHMENT 9D-8

RESERVED


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CHAPTER 9 AIR FORCE MATERIEL UTILIZATION AND DISPOSITION ...

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