Unconfirmed Minutes Ordinary Council Meeting 15 March 2022

Unconfirmed Minutes

Ordinary Council Meeting

15 March 2022

The information contained in these Minutes are made available free to any member of the public.

Subject to copyright restrictions, members of the public may obtain copies of reports, attachments and tabled documents in accordance with the provisions of the Local Government Act 1995.

NB: Plans are generally not permitted to be copied due to copyright restrictions.

R• CITY OF ~Ill' CANNING

ORDINARY COUNCIL MEETING UNCONFIRMED MINUTES 15 MARCH 2022

Page ii

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1. DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS AND DISCLAIMER ................. 1

2. ATTENDANCE ....................................................................................................................... 2

2.1 Apologies ............................................................................................................................. 2

2.2 Approved Leave of Absence ................................................................................................ 2

3. DISCLOSURE OF INTERESTS .................................................................................................. 3

3.1 Declarations of Interest (Financial) ...................................................................................... 3

3.2 Declarations of Impartiality ................................................................................................. 3

4. ANNOUNCEMENT BY THE PRESIDING MEMBER (WITHOUT DISCUSSION) ........................... 3

5. REPORTS OF DELEGATES (WITHOUT DISCUSSION) .............................................................. 3

6. QUESTION TIME FOR PUBLIC ............................................................................................... 4

6.1 Response to Previous Questions Taken on Notice ............................................................... 4

6.2 Questions from the Public ................................................................................................... 4

7. CONFIRMATION OF MINUTES.............................................................................................. 7

8. RECEIVING OF PETITIONS, PRESENTATIONS AND DEPUTATIONS......................................... 7

8.1 Petitions .............................................................................................................................. 7

8.2 Presentations ...................................................................................................................... 7

8.3 Deputations ......................................................................................................................... 7

9. APPLICATIONS FOR LEAVE OF ABSENCE .............................................................................. 7

10. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN (WITHOUT DISCUSSION)........................................................................................................................ 8

11. ITEM BROUGHT FORWARD FOR THE CONVENIENCE OF THOSE IN THE PUBLIC GALLERY .............................................................................................................................. 8

12. REPORTS OF COMMITTEE MEETINGS .................................................................................. 9

12.1 Report of Audit and Risk Committee held on 2 March 2022 ......................... 9

13. REPORTS ............................................................................................................................ 12

13.1 Office of the CEO ............................................................................................................... 12

13.2 Director Canning Corporate & Commercial ....................................................................... 13

CC-009-22 Tender 07/2021 - Cleaning Services at Cannington and Riverton Leisureplex ................................................................................................ 13

CC-011-22 Monthly Financial Report February 2022 ................................................... 24

ORDINARY COUNCIL MEETING UNCONFIRMED MINUTES 15 MARCH 2022

Page iii

CC-012-22 Whaleback Concept Plan ........................................................................... 62

13.3 Director Canning Development ......................................................................................... 86

CD-005-22 Endorsement to advertise the draft Local Heritage Survey and draft Heritage List for public consultation .......................................................... 86

CD-006-22 Adoption of Local Planning Policy LP.16 - Public Open Space Contributions in Residential Areas ............................................................. 99

CD-007-22 Adoption of Local Development Plan for 136 - 138 Station Street (Lots 9-12), East Cannington................................................................................ 114

13.4 Director Canning Environment ........................................................................................ 129

EN-002-22 Request 09/2021 for Turf Renovations and Maintenance Services ........... 129

EN-004-22 Review of Parking Control - Rhonda Avenue, Willetton ............................ 139

EN-005-22 Motion carried at the 2022 AGM of Electors – Naming public area of Shelley Foreshore as the ‘Dr Michael (Mick) Lekias Reserve or Park’ ........ 145

EN-006-22 Motion carried at the 2022 AGM of Electors – Traffic concerns at intersection of Manning and Bungaree Roads, Wilson ............................. 155

EN-008-22 Installation of Traffic Management Devices - Granville Way, Willetton - Post Consultation .................................................................................... 160

13.5 Director Canning Community .......................................................................................... 168

CO-001-22 Motion carried at the 2022 AGM of Electors – CCTV Partnership program168

CO-002-22 Motion carried at the 2022 AGM of Electors – Undertake review of facilities at Ferndale Reserve ................................................................... 171

CO-003-22 CSRFF Small Grants 2022 Grant Application - Purley Park Half-Court........ 175

14. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .............................................. 182

15. URGENT BUSINESS........................................................................................................... 182

16. CONFIDENTIAL MATTERS................................................................................................. 182

16.1 Director Canning Corporate & Commercial ..................................................................... 183

CC-010-22 Proposed Sale of 24 Magnet Road, Canning Vale (Lot 60) ........................ 183

CC-013-22 Chief Executive Officer Recruitment ........................................................ 185

17. CLOSURE .......................................................................................................................... 187

UNCONFIRMED MINUTES OF THE ORDINARY COUNCIL MEETING 15 MARCH 2022

Page 1

UNCONFIRMED MINUTES OF ORDINARY COUNCIL MEETING

HELD VIA ELECTRONIC MEANS ON TUESDAY 15 MARCH 2022

1. DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS AND DISCLAIMER

The Mayor declared the Ordinary Council Meeting of 15 March 2022 open at 6.03pm and stated:

“In accordance with the state government Covid Directives I will be removing my mask to speak and Chair this meeting to;

- Ensure that communication of this meeting is clear for those who are hard of hearing and visibility of the speakers mouth is essential.

- And for those listening at home on our live stream and who will also be relying on clear communications.

We acknowledge the Wajuk (Wudjyuk) people, the traditional custodians of the land. We also pay our respects to Elders, both past and present.

The Mayor then made an apology in accordance with the Local Government Standards Panel Order, delivered on 16 January 2022.

The Mayor then advised: May I ask anyone here this evening, including Governance to make sure your mobiles are turned off, the Meeting is being live streamed to the City’s Website.

Subject to the provisions of Section 14 of the Local Government (Administration) Regulations 1996 published 3 February 2020, and announced by the state government on 24 March 2020, Council Meetings will be held by electronic means.

Council Meetings are public meetings and any information you provide shall be recorded and may be publicly accessible.

The Council Chambers are not a parliament and Parliamentary Privilege does not apply.

Elected Members and staff risk being held personally liable if their comments are defamatory, or breach any duty of confidentiality.

Statements made during Council meetings are solely those of the person making them. Nothing expressed at a Council Meeting can be attributed to the City, unless it is adopted by a resolution of Council.

The Confirmed Minutes of a Council Meeting are the official record of that Council meeting. We don’t take Minutes that are verbatim, nevertheless the recording is a record of the audio.

Recording of Council Meetings must not be copied, republished or reproduced without the City’s express permission.”

G7; CITY OF CANNING

https://www.canning.wa.gov.au/CanningWebsite/media/Files/My-City/Governance/Registers/Standards-Panel-Order-Mayor-Hall-16-January-2022.pdf

https://www.canning.wa.gov.au/CanningWebsite/media/Files/My-City/Governance/Registers/Standards-Panel-Order-Mayor-Hall-16-January-2022.pdf


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2. ATTENDANCE

The Presiding Member asked Council Members to confirm that they were connected and in attendance, with the following attendees so confirmed:

Mr P Hall Mayor Cr B Kunze Deputy Mayor Cr M Bain Beeloo Cr L Holland Beeliar Cr J Jacobs Mason Cr S Parkinson Nicholson Cr H Singh Mason Cr S Saberi Beeloo Cr A Spencer-Teo Bannister Cr C Sweeney Nicholson STAFF

The Presiding Member announced the attendance of City Officers and invited guests continuing until all persons expected to attend were confirmed.

Mr S Cain (departed 9.11pm & did not return) Interim Chief Executive Officer Mr W Bow (departed 9.11pm & did not return) A/Director Canning Corporate & Commercial Mr D Johnson (departed 9.11pm & did not return) A/Director Canning Environment Dr S McQuade (departed 9.11pm& did not return) Director Canning Community Mr S Famiano (departed 9.11pm & did not return) Manager City Planning Ms K Hayward (entered 9.11pm, departed 9.54pm & did not return) Manager People & Culture Ms K Cornish (departed 9.11pm & returned 9.54pm) Supervisor Governance and Compliance Ms S Johnson (departed a9.11pm & returned 9.54pm) Governance Officer Mr G Blades (Consultant) (entered 9.11pm, departed 9.54pm & did not return ) Lester Blades

Consulting Members of the Public

Nil.

2.1 Apologies

Cr P Tucek Beeliar Mr G Bride Director Canning Development

2.2 Approved Leave of Absence

Nil.


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3. DISCLOSURE OF INTERESTS

3.1 Declarations of Interest (Financial)

Officer/Elected Member

Order of Business/ Report No

Agenda Page No

Item Details Intent to Seek Ruling

Nature of Interest

Cr Bain CD-005-22 Page 80 Endorsement to advertise the draft Local Heritage Survey and draft Heritage List for public consultation

N/A My house is one of the properties in Montrose Street, Lynwood recommended to be included in the draft Local Heritage survey.

Mr Stephen Cain

CC-013-22 Page 3 Elected Members Confidential Agenda

CEO Recruitment N/A I am currently the Interim Chief Executive Officer and was an applicant for the position.

3.2 Declarations of Impartiality

Officer/Elected Member

Order of Business/ Report No

Agenda Page No

Item Details Nature of Association

Cr Hardeep Singh

CO-001-22 Page 160

Motion carried at the 2022 AGM of Electors - CCTV Partnership program

I voted in favour of the motion and the motion was moved by my sister Dr Parwinder Kaur who is also a resident and ratepayer of the City of Canning.

Cr Hardeep Singh

EN-005-22 Page 138

Motion carried at the 2022 AGM of Electors – Naming public area of Shelley Foreshore as the ‘Dr Michael (Mick) Lekias Reserve or Park’

I voted in favour of the motion.

Cr Amanda Spencer-Teo

EN-005-22 Page 138

Motion carried at the 2022 AGM of Electors – Naming public area of Shelley Foreshore as the ‘Dr Michael (Mick) Lekias Reserve or Park’

I know Melissa Lekias (daughter and executive of the estate and I have had discussions with her on this item.

4. ANNOUNCEMENT BY THE PRESIDING MEMBER (WITHOUT DISCUSSION)

Nil.

5. REPORTS OF DELEGATES (WITHOUT DISCUSSION)

Nil.


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6. QUESTION TIME FOR PUBLIC

6.1 Response to Previous Questions Taken on Notice

Nil.

6.2 Questions from the Public

The Mayor opened question time at 6.10pm and stated:

“The time set aside for public questions is 15 minutes, which may be extended if necessary.

If an answer cannot be provided at tonight’s Meeting, the Question will be taken on notice, and an answer will be provided at the next Ordinary Council Meeting.

As this Meeting is being held by electronic means, the public have been advised via the City’s website to submit questions in writing. Questions received will be read aloud and responses given.

The City has received questions for tonight’s meeting from: Mr George Beacroft, Mr Steve Walker and Mr Richard Aldridge.”

The questions were responded to as follows:

Mr G Beacroft, Cannington

Question: Will Council support the naming of the public areas of the Shelley Foreshore as the Dr Mick Lekias Reserve/park? Dr Lekias was a most prominent member of our Community and held in the highest esteem, a fact borne out by just some of the people who attended his funeral, the Governor of Western Australia, the Lord Mayor of Perth and our own Mayor. There is outstanding support for this proposal from ratepayers of the City.

Response: Thank you for your question, the item will be put to the vote, later in the Agenda tonight.

Mr S Walker, Bentley

Question 1: What is the estimate of how much public open space contribution monies the City of Canning has missed from not having an appropriate contribution mechanism (for example 10% cash), in regards to demolitions, subdivision in City of Canning residential suburbs during the 1990s, 2000s, 2010s, 2020s? (Note: You can ignore the Canning Vale residential subdivisions.)

Response 1: The City’s Public Open Space Strategy only identifies a shortfall of public open space in the suburbs of Rossmoyne, Shelley, Bentley and St James. Accordingly it would not be necessary, nor reasonable to establish a Public Open Space contribution for the entire City of Canning to support the public open space shortfalls for the four suburbs mentioned. The City in developing its Local Planning Policy 16, is bound to follow the standards developed by the Western Australian Planning Commission when determining who is to contribute funds towards a public open space shortfall. There is a needs-nexus consideration which restricts public open space contribution payments to the suburbs that are in shortfall only.


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The shortfall in Public Open Space is also a product of the increased population densities that have occurred over a number of suburbs in Canning, some of which have only occurred recently with the adoption of Local Planning Scheme No.42. It is therefore not necessary nor feasible to establish a Public Open Space Contribution mechanism dating back to the 1990’s to 2010’s. The City’s Public Open Space Strategy was adopted in 2015, partly in lead up to the Review of Town Planning Scheme No.42, and the establishment of Local Planning Scheme No.42.

Question 2. Is City of Canning having true and detailed conversations with the WA State Government and Western Australian Planning Commission in regard to demolitions, subdivisions or building type, that is altering the residential fabric of low R-coded, general suburban streets in City of Canning?

Response 2: The determination of housing diversity in the City of Canning is guided by the State Government’s Western Australian Planning Commission which sets the Planning Framework for Local Governments in the metropolitan area to follow, which includes housing diversity and density. Under the Western Australian Planning Commissions Directions 2031 and Beyond Policy document, all Local Governments in the Metropolitan area are required to support the State Governments direction in increasing ‘infill’ development in existing residential areas. The targets are set by the Sub-Regional Structure Plans which are an appendage to the Directions 2031 and Beyond Policy document. The City of Canning falls within the Central Sub-Regional Structure Plan which is seeking an additional 215,000 dwellings. The City of Canning’s contribution towards this target is approximately 19,000 dwellings. This target drives the City’s housing strategy and Town Planning Scheme which is assessed by the Western Australian Planning Commission and adopted by the Minister for Transport and Planning.

Question 3: Is the City of Canning having true and detailed conversations with the WA State Government and Western Australian Planning Commission in regard to problematic provision of public open space that a 10% level has not adequately solved the equation?

Response 3: The State Government through the Western Australian Planning Commission recognises that with increased housing diversity and density, there may need to be a requirement for Local Governments to facilitate the provision of additional public open space over time. Partly for this reason, the Western Australian Planning Commission has established a Policy – DC2.3 which makes provision for Local Governments (with the administrative assistance of the Western Australian Planning Commission) to implement mechanism that would require those who benefit from housing diversity and density to also make a contribution in funds towards the provision of additional public open space for a given area that is identified as having a shortfall in public open space. This contribution is set at 10% for eligible properties.


Page 6

Mr R Aldridge, Monota Avenue, Shelley

The City of Canning is in the ongoing process of disposing of City land that is surplus to requirements. The City needs to purchase land to satisfy Public open Public open space requirements.

Question 1: Why can’t money generated by the sale of surplus City land in one area be used to purchase required City land for public open space in another?

Response 1: The City is not undertaking a process of disposing of land that is surplus to requirements. The City is implementing its Land Utilisation Plan which aims to assess the financial, economic, social and environmental value of various parcels of land to the City, with strategic decisions made by the Council based on such assessment. If the City is to dispose of a parcel of land, other factors such as existing Town Planning Scheme requirements, original land acquisition funding arrangements, land tenure and administration requirements may dictate how the proceeds of these land disposals may be applied.

Additionally, the City’s Land, Building and Development Reserve is the primary funding source and destination for proceeds relating to its land assets; and in each case, Council resolution will identify how the proceeds of these land disposals may be applied.

Question 2: What is stopping the Council from just starting an open space reserve and allocating a portion of rates revenue yearly into that reserve to be spent specifically on the purchase of public open space needed to fulfill requirements?

Response 2: Council, via resolution, could establish a separate Reserve for each of the suburbs that are deficient in Public Open Space and allocate a portion of the revenue received from rates to these Reserves. However, in February 2022 Council endorsed the City’s new Long Term Financial Plan 2021-2031 which incorporates the principle - Maintaining the principles identified in the City’s Rating Strategy 2018-2023, ensuring objectivity and equity continue. The Rating Strategy does not include allocating funding to address POS deficiency. Future rate revenues have been allocated across the 10 year Long Term Financial Plan to fund the City’s operations, address the Asset Renewal gap and fund other projects. If rates revenue was to be allocated to purchase POS the City would have to review its Long Term Financial Plan and reallocate future funds at the expense of current projects.

Question 3: Has the City of Canning identified how many properties that will be affected by 10% compulsory POS contribution that are peoples primary residents and homes?

Response 3: Across the suburbs of St James, Bentley, Rossmoyne and Shelley, the City has identified a total of 1144 properties that may be affected by the requirement to pay a 10% public open space contribution. It should be noted that the 10% public open space contribution is only applicable if the affected properties choose to subdivide or develop their properties into 3 or more dwellings. If this does not occur, then the public open space contribution does not apply.

As there were no further questions from the public, the Mayor closed Question Time at 6.22pm.


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7. CONFIRMATION OF MINUTES

Ordinary Council Meeting held on Tuesday 15 February 2022 and the Special Council Meeting held on Thursday 24 February 2022.

COUNCIL DECISION

MOVED Cr L Holland, SECONDED Cr M Bain, that the Minutes of the Ordinary Council Meeting held on Tuesday, 15 February 2022, and the Special Council Meeting held on Thursday, 24 February 2022 be taken as read and confirmed.

CARRIED UNANIMOUSLY 10/0

8. RECEIVING OF PETITIONS, PRESENTATIONS AND DEPUTATIONS

8.1 Petitions

Nil.

8.2 Presentations

Nil.

8.3 Deputations

The Mayor read aloud a deputation received from Mr Steve Walker regarding Item CD-006-22. Adoption of Local Planning Policy LP.16. Public Open Space Contributions in Residential Areas.

9. APPLICATIONS FOR LEAVE OF ABSENCE

Nil.


Page 8

10. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN (WITHOUT DISCUSSION)

Cr Bain asked the following question which was Taken on Notice at the Ordinary Council Meeting held on 15 February 2022. A response was provided by the Acting Director Canning Environment on 18 February 2022 as follows:

Question: Can the City please provide further information regarding the $413,000 reduction in forecast expenditure on the Kent Street Weir Project?

Response: As mentioned in the project update memorandum to Elected Members in December 2021 the progress overall has been slowed as there are a number of processes required to complete to meet the requirements of the new Aboriginal Heritage Bill. These requirements include:

1. Establish an Aboriginal Reference Group for the ongoing cultural management of the Precinct;

2. Investigate the requirement for a Heritage Agreement with the Whadjuk Noongar People;

3. In conjunction with Whadjuk Noongar People, develop a Cultural Heritage Management Plan(CHMP) for the Precinct;

4. Ground disturbing works can proceed within the Precinct, on the provision they remain outside all Department of Planning, Lands and Heritage registered site boundaries;

5. Engage Whadjuk Noongar cultural monitors to be present during all proposed ground disturbing works; and

6. Make all employees and contractors of the City aware of the cultural heritage values within the Precinct.

As we navigate through this process we felt it was best to not keep budget that we are unlikely going to spend in this financial year. A further update will be provided during the 2022/2023 budget process.

11. ITEM BROUGHT FORWARD FOR THE CONVENIENCE OF THOSE IN THE PUBLIC GALLERY

Nil.


Page 9

12.1 Report of Audit and Risk Committee held on 12.1

12. REPORTS OF COMMITTEE MEETINGS

12.1 Report of Audit and Risk Committee held on 2 March 2022

Attachments: 1. Completed Compliance Audit Return 2021 for Council Endorsement - 15 March 2022 (D22/23346). (Large Attachments)

The Audit and Risk Committee met on 2 March 2022 and made the following recommendations for Council’s consideration:

12.1 COUNCIL DECISION

MOVED Deputy Mayor B Kunze, SECONDED Cr J Jacobs, that Council:

1. Receives the Unconfirmed Minutes of the Audit and Risk Committee Meeting held on 2 March 2022, as circulated and;

2. That the recommendations of the Audit and Risk Committee meeting held on 2 March 2022 for the following items, as listed in this report, be adopted:

● ARC-004-22 Auditor General's Cyber Security in Local Government Report.

● ARC-005-22 Internal Audit Activity Report.

● ARC-006-22 Status of Outstanding Audit Recommendations.

● ARC-007-22 Compliance Audit Return 2021.

● ARC-008-22 City Debt.

3. Adopts the Compliance Audit Return, as detailed in Attachment 1 and requests the Chief Executive Officer to submit the completed Compliance Audit Return to the Department of Local Government, Sports and Cultural Industries.


ARC-004-22 AUDITOR GENERAL'S CYBER SECURITY IN LOCAL GOVERNMENT REPORT

PROGRAM: Canning Corporate & Commercial

SUB PROGRAM: Business Canning

FILE REF: Q22/12

REPORT DATE: 23 February 2022

REPORTING OFFICER: Matthew Sapsworth - Manager Information

RESPONSIBLE OFFICER: Warren Bow - Acting Director Corporate & Commercial

https://www.canning.wa.gov.au/CanningWebsite/media/Files/Agendas-and-Minutes/Ordinary-Council-Meeting/OCM-2022/Completed-Compliance-Audit-Return-2021-for-Council-Endorsement-15-March-2022.pdf



https://www.canning.wa.gov.au/CanningWebsite/media/Files/Agendas-and-Minutes/Audit-and-Risk-Committee/ARC%202022/Audit-and-Risk-Committee-Unconfirmed-Minutes-2-March-2022.pdf

https://www.canning.wa.gov.au/CanningWebsite/media/Files/Agendas-and-Minutes/Audit-and-Risk-Committee/ARC%202022/Audit-and-Risk-Committee-Unconfirmed-Minutes-2-March-2022.pdf


Page 10


ARC-004-22 COMMITTEE DECISION

MOVED Mr M Wallace, SECONDED Mrs E Lee, that the Audit and Risk Committee receives the Western Australian Auditor General’s Report ‘Cybersecurity in Local Government’ (Attachment 1), and notes the actions taken / being taken to address the findings.


ARC-005-22 INTERNAL AUDIT ACTIVITY REPORT


SUB PROGRAM: Governance & Integrity

FILE REF: Q21/679


REPORTING OFFICER: June Alexander - Leader Assurance



MOVED Mayor P Hall, SECONDED Cr S Parkinson, that the Audit and Risk Committee receives the Internal Audit Activity Report for the Internal Audit activities undertaken for the period December 2021 to February 2022 and the activities in progress and planned, within Confidential Attachment 1.


ARC-006-22 STATUS OF OUTSTANDING AUDIT RECOMMENDATIONS



FILE REF: Q21/680





MOVED Mayor P Hall, SECONDED Cr S Parkinson, that the Audit and Risk Committee receives the Status of Outstanding Audit Recommendations Report (refer Confidential Attachment 1).



Page 11


ARC-007-22 COMPLIANCE AUDIT RETURN 2021



FILE REF: Q21/678





MOVED Mrs E Lee, SECONDED Mr M Wallace, that the Audit and Risk Committee:

1. Receives the Compliance Audit Return for the period 1 January 2021 to 31 December 2021, as contained in Attachment 1 of this report.

2. Recommends that Council:

a) Adopts the Compliance Audit Return, as detailed in Attachment 1.

b) Requests the Chief Executive Officer to submit the completed Compliance Audit Return to the Department of Local Government, Sports and Cultural Industries.


ARC-008-22 CITY DEBT



FILE REF: Q22/23


REPORTING OFFICERS: Natalie Hett - Leader Revenue

Hitesh Attawala - Manager Finance & Asset Management

Brittany Lamb - Finance Officer

Sarah Sultana - Senior Finance Officer



MOVED Mrs E Lee, SECONDED Mr M Wallace, that the Audit and Risk Committee receives the report on City Debt, as contained in Confidential Attachments 1 and 2.



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13. REPORTS

13.1 Office of the CEO

Nil.


Page 13

CC-009-22 Tender 07/2021 - Cleaning Services at Cannington and Riverton Leisureplex CC-009-22

13.2 Director Canning Corporate & Commercial

CC-009-22 Tender 07/2021 - Cleaning Services at Cannington and Riverton Leisureplex



FILE REF: Q22/110

REPORT DATE: 10 March 2022

REPORTING OFFICER: Suzanne Angus - Leisure Business Development Officer


Strategic Plan Theme: LEAD - Accountable, responsible and forward-thinking administration.

Community Goal: Effective leadership and good governance. Council Strategy: Prudent financial management and long term financial sustainability.

Authority/Discretion: Executive: The substantial direction setting and oversight role of the Council eg adopting plans and reports, accepting tenders, directing operations, setting and amending budgets.

Attachments: 1. Evaluation Report - 7/2021 - Cleaning Services at Cannington and Riverton Leisureplex (D22/6571). (Confidential)

2. Probity Certificate - 07/2021 - Cleaning Services at Cannington & Riverton Leisureplex (D22/9752).

In Brief:

This report seeks Council approval to appoint the recommended Tender Respondent to the City of Canning’s (the City’s) Request for Tender 07/2021 for Cleaning Services at Cannington and Riverton Leisureplex.

This report summarises the Tender and evaluation process undertaken, and the rationale for the selected Tender Respondent.

The Evaluation Report, containing an in-depth analysis of each Respondent and the evaluation panel’s assessment of their offer, is considered commercially sensitive and as such has been provided to Council as a Confidential Attachment (refer Confidential Attachment 1).

An independent Probity Advisor was engaged through the tender process, from planning through to evaluation and recommendation phase, in order to review the process and provide probity and process advice as required, but not to engage in decision making. Attachment 2 of this report is a Probity Certificate outlining the Probity Advisor’s consideration of the process undertaken.

Council is asked to support the Officer Recommendation because the recommended Tender Respondent presents the best value outcome for the provision of cleaning services at the City’s Leisureplex facilities.

If the Officer Recommendation is not supported, the consequences are likely to be:

1. Increased City resource requirements to source and supervise cleaning staff.

2. A higher rate of expenditure for cleaning, exceeding current budget allocations and requiring on-going additional funding allocations in future years.

3. Non-compliance with procurement policy should this Tender not be approved due to expenditure thresholds being exceeded with the existing contractors.


Page 14


CC-009-22 COUNCIL DECISION

MOVED Cr S Saberi, SECONDED Cr L Holland, That Council:

1. Accepts the Tender submitted by BrightMark Group Pty Ltd as the most advantageous Tenderer to form the contract for the provision of Cleaning Services at Cannington and Riverton Leisureplex for a term of three years.

2. Authorises the Interim Chief Executive Officer to execute the contract documents.


Relevant Council Resolutions

Council Meeting and Date Report No Decision

Nil.

BACKGROUND

1 The City requires the provision of cleaning services at the Cannington Leisureplex and Riverton Leisureplex both during the day and after-hours. With the aim of driving efficiencies and reducing operating costs across the Leisure Services business, a trial involving the use of commercial cleaning companies for cleaning services was undertaken. The outcome of the trial was the decision to develop a Tender and engage an external provider(s) to undertake the breadth of cleaning services at the above facilities.

2 The benefits anticipated from having one supplier to complete all cleaning at Cannington and Riverton Leisureplex include –

a) economies of scale in a combined contract;

b) a higher standard of cleaning with the use of performance based contracts;

c) a reduction in staff required for daytime cleaning;

d) less disruption to the core duties performed by Leisureplex staff thereby improving the supervision of other areas and the experience of customers;

e) improved centre presentation and hygiene standards to meet customer expectation and experience; and

f) ensuring suitable resources are available to service (COVID-19) pandemic needs.

DETAILS

3 Procurement planning for the Tender commenced in August 2021. Planning for this process considered a broad spectrum of requirements, including but not limited to:

a) Previous and proposed procurement process.

b) Risk analysis.

c) Sustainability issues and considerations.

d) Market research.

e) Evaluation requirements.

f) Contract management requirements.


Page 15


4 A City Procurement Plan, covering all of the above was endorsed by the Acting Director Canning Corporate and Commercial in November 2021.

5 The Tender was compiled based on the information within the Procurement Plan and using the adopted Goods and Services Supply Agreement for the Tender submission conditions.

6 The Tender was publicly advertised under the Local Government Tenders section in The West Australian newspaper, on the City’s website on 13 November 2021 and the Canning Examiner on 17 November 2021, as required under legislation.

7 Two addenda were released for this Tender which identified the attendees at the mandatory briefing session and provided responses to queries received by the City during the open tender period.

8 The Tender closing date was 2.30pm on 9 December 2021 for a total open tender period of 26 days, greater than the minimum 14 day open tender period required under Local Government (Functions and General) Regulations 1996, Part 4, Division 2, Regulation 15 (1).

9 The City received a total of nine submissions from the following Respondents:

a) BrightMark Group Pty Ltd.

b) The Trustee for Jani-King WA Unit Trust T/A Jani-King WA Pty Ltd.

c) International Solutions Group (ISG) Pty Ltd T/A ISG Cleaning.

d) OCS Services Pty Ltd.

e) Iconic Property Services Pty Ltd.

f) QuayClean Australia Pty Ltd.

g) Office Cleaning Experts Pty Ltd T/A OCE Corporate Cleaning.

h) Facilities First Australia Pty Ltd.

i) AMC Commercial Cleaning.

10 The nine Respondents successfully addressed the Compliance and Disclosure requirements, and so were passed through to the Qualitative Assessment.

11 The Qualitative Assessment was comprised of the following criteria, as identified in the Request for Tender document:

a) Organisational Capability – 25% weighting.

b) Demonstrated Experience – 25% weighting.

c) Work, Health and Safety – 20% weighting.

d) Suitability of Proposed Services – 20% weighting.

e) Specified Personnel – 10% weighting.

12 A pre-consensus meeting was called between the three voting evaluation panel members, the independent Probity Advisor and a Procurement representative, where the process requirements were covered, and the Respondents identified. All voting and non-voting evaluation panel members completed a Declaration of Confidentiality and Interest, prior to evaluation.

13 Respondent offers were then individually assessed against the above criteria by the voting evaluation panel members, who then convened for a consensus meeting with the independent Probity Advisor and a Procurement representative, to determine the final score applied to each criteria for each Respondent.

14 Following the consensus meeting, it was considered the recommended Respondent had addressed the criteria to a high level, and at a competitive pricing structure, and were considered to best represent Value for Money for the City.


Page 16


15 Recommended Respondents Details

The details of the recommended Respondent’s Directors and their associated directorships are listed as follows:

16 Other Respondents Details

OCS Services Pty Ltd

Officeholders Name and Title Associated With Any Other Organisations

Ling Ling Wong – Director.

Integrated Premises Services Pty Limited

IPS Cleaning Australia Pty Limited

OCS Building Maintenance Pty Ltd

OCS Group Australia Pty Ltd

Gareth Wesley Marriott – Director

Australian Company Number 114 749 110 Pty Ltd

Integrated Premises Services (Holdings) Pty Ltd

Integrated Premises Services Pty Limited

IPS Cleaning Australia Pty Limited

IPS Events Pty Ltd

IPS Project & Services (Aust.) Pty Ltd

IPS Speciality Cleaning Pty Ltd

OCS Building Maintenance Pty Ltd

OCS Group Australia Pty Ltd

Sanitaire Pty Ltd

The Trustee for Jani-King WA Unit Trust t/a Jani-King WA Pty Ltd

Officeholders Name and Title

Associated With Any Other Organisations

BrightMark Group Pty Ltd


Buddhika Sampath Munasinghe – Director. Nil.

Thushari Nihanthi Abeywardana – Director. Nil .


Page 17


Barend Jacobus Stoltz - Director

Austuv Equipment Pty Ltd

Briben Group Pty Ltd

Doringkloof Pty Ltd

Drumblaster Trade Marks Pty Ltd

F & B Finance Pty Ltd

GBAR (Australia) Pty Ltd

GS & BS Investments Pty Ltd

Inyatsi Pty Ltd

Jani-King (Act) Pty Ltd

Jani-King (Australia) Pty Ltd

Jani-King (NSW) Pty Ltd

Jani-King (NT) Pty Ltd

Jani-King (SA) Pty Ltd

Jani-King (TAs) Pty Ltd

Jani-King (VIC) Pty Ltd

Jani-King Australasia Hospitality Pty Ltd

Morben (WA) Pty Ltd

Pancakes On The Rocks (Qld) Pty Ltd

Stoltz Holdings Pty Ltd

Stoltz Superannuation Pty Ltd

TRHC Pty Ltd

International Solutions Group (ISG) Pty Ltd t/a ISG Cleaning



Roy Emile Depczynski - Director ISG Fresh Pty Ltd

Iconic Property Services Pty Ltd


Belinda Louise Cionci - Director Tanika & Kyle Pty Ltd

John David Cionci - Director Tanika & Kyle Pty Ltd

QuayClean Australia Pty Ltd


Mark Piwkowski - Director

Armark Holdings Pty. Ltd.

Intercorp Group Pty Ltd

Piwkowski SMSF Pty Ltd

Quay Corporation Group Pty Limited

Quay Supply Network Pty Ltd

Loui Petrevski - Director

LP Quayclean Pty Ltd

LYLJ Investments Pty Ltd

Petrevski & Co Pty Ltd

Petrevski Properties Pty Ltd



Sash Petrevski - Director

Petrevski & Co Pty Ltd

Petrevski Properties Pty Ltd



SP Quayclean Pty Ltd


Page 18


Office Cleaning Experts Pty Ltd t/a OCE Corporate Cleaning



Oliver Miles Macready Sellars - Director Brigade Facilities Management Pty Ltd

Office Cleaning Experts (Franchising) Pty Ltd

Facilities First Australia Pty Ltd


Heath Adam Watt – Director

DMS Maritime Pty Limited

Facilities First Australia Holdings Pty Ltd

Facilities First Australia Sub-Holdings Pty Ltd

Serco Australia Pty Limited

Serco Citizen Services Pty Ltd

Serco Group Pty Limited

Serco Traffic Camera Services (Vic) Pty Ltd

Peter Hugo Welling – Director








Helen Clare Shaw – Director






Serco Foundation Australia Limited



Ben Bayot – Director

A.C.N. 611 392 744 Pty Ltd

Australian Turf Club Limited

CBEL Family Investments Pty Ltd



TJS Hospitality & Entertainment Pty Ltd

TJS Services (FNQ) Pty Ltd

TJS Services (Newcastle) Pty Ltd

TJS Services (SA) Pty Ltd

TJS Services (WA) Pty Ltd

AMC Commercial Cleaning


Valda Patricia Saffy - Director Nil

CONSIDERATIONS

Legal Compliance

17 Under the Local Government (Functions and General) Regulations 1996 – Part 4, Division 2, Clause 11(1), the City is required to publicly invite tenders if the consideration is expected to be in excess of $250,000.


Page 19


Policy Implications

18 City Policy AF301 Procurement of Goods and/or Services applies to this procurement process and has been fully complied with.

19 Under the City’s CEO Instruction for Legal Services, any contract exceeding $100,000 in value is to be the subject of legal review. The proposed contract associated with this Tender was reviewed by external legal counsel, with specific recommendations integrated in this Tender process.

20 Due to the expected value of the resulting contract exceeding $750,000 excl GST, an external Probity Advisor was engaged to provide advice on probity risks.

Financial Considerations

21 The three-year contract was estimated to cost $2,292,672 for provision of cleaning at both Cannington and Riverton Leisureplex based on current expenditure. This includes labour, chemicals, consumable supplies (such as toilet paper) and cleaning equipment as well as a range of sporadic work such as carpet shampooing, cleaning of high bay windows and a provision for COVID-19 related cleaning once per year at each facility.

Business Plan

22 The Business Canning Business Plan includes the goal ‘To provide clean, safe, well-maintained recreation facilities to all members of the community, exceed our customer's expectation and gaining a reputation for quality and value.’

Internal Budget

23 Cost associated with the delivery of this contract will be included within the budget for Leisure Cost Centres 5330 for Cannington Leisureplex and 5480 for Riverton Leisureplex.

Asset Management

24 Not applicable.

Sustainability Considerations

25 The City is working towards determining a set of City-wide targets, which will provide measurable sustainability assessment criteria. In advance of these, targets having been developed by the City and endorsed by Council, this project addresses the following Sustainability Policy CM194 commitments:

a) ‘Commitment 1: A commitment to innovation, leadership and continual improvement.’ This Tender sought to improve the presentation and hygiene of both Cannington and Riverton Leisureplex with particular focus on meeting customer expectations and to reduce risk during the COVID-19 pandemic. Outsourcing the cleaning allows supervisory staff to improve the focus of their attention on other duties to improve customer experience.

b) ‘Commitment 3: A commitment to responsible resource management and impact reduction.’ Any cleaning chemicals to be used must be on the cleaning chemicals register, a number of which are certified by Good Environmental Choice Australia (GECA). The use of microfiber cloths is encouraged when appropriate. The contractor will ensure all staff are trained in the use of all chemicals and abide by MSDS requirements. They will also maintain current waste and recycling practices.

Consultation

26 Relevant staff within the Leisure Services business were engaged prior to and during the trial of using external contractors to perform cleaning duties. Further the City’s Clean Canning (Facilities) staff were engaged in relation to cleaning standards, costs and bench marking.


Page 20


Other Considerations or Risks

Risk/ Opportunity Consequences Mitigation/

Actions Consequence

Likelihood X

Consequence Rating

= Overall Risk/ Opportunity

Officer Recommendation approved by the Council (positive outcomes) Opportunity A

Reduced costs.

Streamlined contract management.

Reduction in FTE for the City.

Aligned cleaning standards across facilities.

Improved presentation and hygiene.

Better customer experience.

Ability to respond to pandemic requirements.

Advise successful and unsuccessful respondents and award contract.

Almost Certain Moderate High

(Opportunity)

Officer Recommendation approved by the Council (negative outcomes) Risk B

Supplier performance issues.

Leisureplex Cleaning Standards & Key Performance Measures.

Possible Minor Low

(Risk)

Officer Recommendation deferred by the Council Risk C

Non-compliance with Procurement of Goods and/or Services Policy.

Lack of available staff to complete work.

Increased costs.

Cleaning scope developed to meet needs of customers

Adherence to all required policy.

Possible Minor Low

(Risk)

Officer Recommendation declined by the Council Risk D

Non-compliance with Procurement of Goods and/or Services Policy.

Lack of available staff to complete work.

Increased costs.

Cleaning scope developed to meet needs of customers.

Adherence to all required policy.

Possible Moderate Medium

(Risk)

COMMENT

27 The voting evaluation panel members have thoroughly evaluated the submissions in accordance with the evaluation criteria, in order to determine recommended the Respondent they consider is best suited to provide service, perform the requirements of the Contract and deliver value for money to the City.

28 An independent Probity Advisor was engaged to review all tender documentation from the initial procurement plan through to the final evaluation report, and to witness the pre-consensus and consensus meetings, to ensure a fair, honest, and transparent process was undertaken. Throughout the process, as required, the Probity Advisor has also provided probity and process advice.


Page 21


29 This report recommends that Council accept the tender submission from the recommended Respondent, and to authorise the Interim Chief Executive Officer to finalise the appointment and establishment of the contract.

VOTING REQUIREMENT

30 Simple majority.

AGENDA BRIEFING COMMENT

31 A number of queries were raised at the Agenda Briefing meeting of 8 March 2022. Responses to these queries were provided via email to Elected Members.

Item CC-009-22 - Attachment 2 Probity Certificate - 07/2021 - Cleaning Services at Cannington & Riverton Leisureplex

Page 22


Stantons

04 February 2022

Mr Stephen Cain CEO City of Canning 1317 Albany Highway Cannington WA 6107

Dear Mr Cain,

PO Box 1908 West Perth WA 6872

Austra lia

Leve l 2, 1 Walker Avenue West Perth WA 6005

Austra lia

Tel : +61 89481 3188

Fax: +6 1 8 9321 1204

ABN: 84 144 581 519 www.stantons.com.au

RE: PROBITY CERTIFICATE - CITY OF CANN ING - REQUEST - CLEANING SERVICES AT CANN INGTON AND RIVERTON LEISUREPLEX - 07/2021

1. Introduction

This report details our opinion regarding the probity of the processes undertaken in the development of the Request documentation , the management of the proposal preparation phase and the conduct of the evaluation process for the above Request

This report outlines the involvement of Stantons in the process and our opinion that this has been a thorough process that has complied fully with appropriate probity requirements.

2. Involvement of Stantons International

On this occasion, the City of Canning (the City) engaged Stantons as the probity advisors to the process from the procurement planning stage of the project and we have provided probity support from prior to completion of the development of the Request document through to recommended outcome. As such , we have been involved throughout the process and have been able to make a progressive contribution to the conduct of the process and the review of probity issues.

3. Purpose and Scope

The purpose of this review was to ensure that the evaluation process was admin istered fa irly and impartially to all parties and was consistent with re levant Local Government and City regulations , policies and guidelines.

4 . Summary and Evaluation Methodology

In summary, this procurement was structured as a single -stage, open tender process whereby the Request was advertised publ icly, allowing any interested party to participate After the receipt of submissions from the Respon dents, an eva luation process was carried out by an Evaluation Panel in conform ity with the Eva luation Handbook document that was developed for the Request. The evaluation process involved individual assessment and scoring of the responses, followed by a consensus process and group assessment to identify the Preferred Respondent for recommen dation . Stantons was present at all critical points during the process and observed the process as being conducted in an unbiased manner that was fair to the Respondents at all times.

Liability limited by a scheme approved under Professional Standards Legislation

· Russell Bedford ....,,,..,......, Stant:ins Is a membl!!t of tie Russel

Bedford lnErnational net.York of fsm s

Item CC-009-22 - Attachment 2 Probity Certificate - 07/2021 - Cleaning Services at Cannington & Riverton Leisureplex

Page 23


♦ Stantons

5. Notable Events

During our review no significant issues were identified that would be likely to have an impact on the outcome of the process from a probity perspective . The process was conducted in a professional and well managed manner at all times.

6. Recommendations

No specific recommen dations are made to improve the probity of future evaluations such as this.

7. Deviations from Agreed Procedures

No deviations were observed from normal procedure during this process.

8. Conclusion

We are satisfied in relation to the following: The Evaluation Panel applied all relevant Local Government and City supply policies and complied with all relevant probity requirements during the evaluation process. It is our opinion that the evaluation process was free from bias and inequity Documentation supporting the evaluation process provides sufficient evidence for third party review and accurately describes the process undertaken. The process was con ducted fairly and equitably .

It is our opinion that the process was fair and equitable and in accordance with the requirements of the Request document and the supporting Evaluation Handbook. Should you wish to discuss any matters raised in this report, please contact the undersigned

Yours faithfully

Kevin Donnelly Principal, Probity & Procurement

Page 2 of 2


Page 24

CC-011-22 Monthly Financial Report February 2022 CC-011-22

CC-011-22 Monthly Financial Report February 2022


SUB PROGRAM: Finance & Asset Management

FILE REF: Q22/112


REPORTING OFFICERS: Hitesh Attawala - Manager Finance & Asset Management

Fabi Bouteloup - Leader Accounting and Payroll

Sarah Sultana - Senior Finance Officer




Authority/Discretion: Legislative: Includes adopting Local Laws, Town Planning Schemes and Policies. Review when Council reviews decisions made by Officers.

Attachments: 1. Monthly Financial Report as at 28 February 2022 (D22/19779). 2. Monthly Investments Report as at 28 February 2022

(D22/17499). 3. Warrant Listing as at 28 February 2022 (D22/17463). 4. Small Balance Write Off - February 2022 (D22/17819).

(Confidential) 5. Rates Exemptions Granted for February 2022 (D22/14190).

(Confidential)

In Brief:

The Monthly Financial Report provides details of the City of Canning’s (the City) current financial position in relation to the 2021-2022 Annual Budget, including the reporting of material variances (10% or $50,000, whichever is greater), in the Statements of Financial Activity. This report also details the City’s portfolio of investments, payments made during the month and the exercise of Officer Delegations related to the City’s financial operations.

Council is asked to support the Officer Recommendation because:

1. The recommendations are prepared in accordance with Local Government (Financial Management) Regulations 1996 for monthly financial management reporting, being regulations 13 – Payments from Municipal Fund, 34 – Monthly Financial Activity Statements, and 35 – Reporting Material Variances.

2. The reported variances will inform the City’s budget forecast reporting.

If the Officer Recommendation is not supported:

1. Compliance with Local Government (Financial Management) Regulations 1996 is maintained through presentation of the report to the Ordinary Meeting of Council.

2. The payment of accounts as included within Attachment 3 made under CEO delegation, will not be received by Council.


Page 25



MOVED Cr A Spencer-Teo, SECONDED Cr S Parkinson, that Council:

1. Receives the Monthly Financial Report for the period ended 28 February 2022 (Attachment 1).

2. Receives the Monthly Investment Report for the period ended 28 February 2022 (Attachment 2).

3. Receives the list of Accounts Authorised for Payment under Delegated Authority for the period ended 28 February 2022, for the amount totalling $11,516,037.37 (Attachment 3).

4. Receives the list of Small Balance Write Off for February 2022 under delegation 39 (Confidential Attachment 4).

5. Receives the list of Rates Exemptions granted as at February 2022 under section 6.26 of the Local Government Act 1995 (Attachment 5).




Special Council Meeting 24 June 2021

CC-034-21 2021-2022 Annual Budget

1. Resolves that, consistent with previous years and pursuant to Sections 5.98, 5.98A and 5.99 of the Local Government Act 1995, the City of Canning Elected Members’ annual fees and allowances be set at the maximum prescribed amounts, as determined by the Salaries and Allowances Tribunal under section 7B of the Salaries and Allowances Act 1975.

2. Authorises the Chief Executive Officer to amend Clause 5 of Policy CM102.1 Members - Meeting Attendance and Other Allowances to reflect amounts adopted in Part 1.

3. Pursuant to Section 6.2 of the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996 Part 3, Regulations 22 to 33, adopts the following Annual Budget for the year ending 30 June 2022, as contained in Large Attachment 1:

a) Budget Statement of Comprehensive Income (by Program).

b) Budget Statement of Comprehensive Income (by Nature or Type).

c) Statement of Surplus or Deficit.

d) Budget Statement of Financial Activity.


Page 26




e) Budget Rate Setting Statement.

f) Budget Cash flow Statement.

g) Statement of Rating Information.

h) Notes to the Annual Budget.

i) Management Budgets for 2021-2022.

j) FM.05 Budget Preparation (Key Assumption Schedule).

k) Schedule of Fees and Charges for 2021-2022.

4. Adopts a material variance for reporting of 10% or $50,000 (whichever is the greater), for the year ending 30 June 2022.

5. Creates the following new reserve fund accounts for the purposes outlined in this report:

a) Employee Long-Service Leave Reserve.

b) Asset Management Reserve.

c) Contaminated Sites Reserve

d) Urban Forest Reserve.

6. Pursuant to Section 6.45 of the Local Government Act 1995, adopts an instalment interest rate of at 3.25% (GST free), and sets due dates for the payment of rates as follows:

a) 1st Instalment 27 August 2021

b) 2nd Instalment 29 October 2021

c) 3rd Instalment 07 January 2022

d) 4th Instalment 11 March 2022

7. Grants a waiver from the instalment interest rate for eligible pensioners and seniors.

8. Pursuant to Section 6.51 of the Local Government Act 1995, adopts a 7% rate of penalty interest on overdue rates and service charges that remain unpaid (including alternate arrangements).

9. Pursuant to Section 6.16 of the Local Government Act 1995 sets a paper, printing and postage charge of $1.65 (inclusive of GST), for rates instalment notices sent by


Page 27




mail.

10. Grants a waiver from the paper, printing and postage charge for eligible pensioners and seniors.

11. Endorses the Rates Payment Incentive Scheme for upfront and in full payment of rates, being the chance to win one of nine Leisure facilities vouchers, the dates and details for prize draws as per this report.

12. Endorses the Ratepayer Benefit Scheme and notes the details of vouchers to be issued as part of the 2021-2022 Rates Notice.

BACKGROUND

1 The reporting of monthly financial information is a requirement under Section 6.4 of the Local Government Act 1995 (Act) and Regulation 34 of the Local Government (Financial Management) Regulations 1996 (Regulations).

2 As part of the annual budget process, Council has adopted 10% or $50,000, whichever is greater; to be used for reporting material variances in the Statements of Financial Activity. The Statements of Financial Activity for February 2022 are included as Attachment 1.

3 The report also includes Attachment 2 which details the City’s investments, in accordance with Policy AF306 Investments.

4 Pursuant to Regulation 13 of the Regulations, a list of payments made from the Municipal and Trust accounts is required to be presented to Council on a periodic basis. These details are included as Attachment 3. In accordance with Regulation 12 of the Regulations, the Chief Executive Officer has delegated authority to make these payments.

5 The report also includes delegation exercised by delegates/sub-delegates within the month regarding minor debt write-off.

6 Since the last report, small balances of outstanding rates totalling $213.62 have been written off. These write offs are included as Confidential Attachment 4.

7 The report includes a list of rates exemption granted or declined under section 6.26 of the Local Government Act 1995 and is included as Confidential Attachment 5.

DETAILS

8 The Statement of Financial Activity for each month provides details of the annual and year-to-date budget position versus the actual position, at a particular point in time.

9 Details of major material variances are reported at nature or type level, as defined by the Local Government (Financial Management) Regulations 1996.

Monthly Report

10 The City’s Annual Budget for the year 2021-2022 was adopted with an operating deficit (ie total operating expenditure exceeding total operating revenue) of $2.63 million. Accounting for all revenues and expenditures including capital works, external grants, debt funding, and the application of reserves would result in a net budgeted deficit of $3.28 million for the year ending 30 June 2022.


Page 28


After adoption of the report ‘Budget Review as at 31 January 2022’ at the February 2022 Ordinary Council Meeting, the revised net budgeted deficit as at 30 June 2022 is estimated to be $2.5 million.

11 Details of material variances for significant items of revenue and expenditure are provided below:

Operating Revenue

12 Operating revenue of $113.85 million was ahead of the Year to Date (YTD) Budget by $1.3 million.

Table 1 shows the operating revenue budget variance by nature or type:

Table 1. Operating revenue budget variance by Nature or Type.

13 The material variance identified for the month includes:

a) Service Charges were $0.73 million ahead of YTD Budget due to underground power service charges levied for the full year.

b) Other Revenue/Income was $0.06 million under the YTD Budget due to TPS Scheme Cost lower than budgeted.

Operating Expenditure

14 Operating expenditure of $77.36 million for the month was under the YTD Budget by $4.83 million.

Table 2 shows the operating expenditure budget variance by nature or type.

Table 2. Operating expense budget variance by nature and type.

• $

73,977,052 Rates

694,794 Interest Earned

6,681 ,896 Operating Grants, Subsidies and Cont ribu tions

7,633,228 Service Charges

34,628,919 Fees and Charges

320,445 Other Revenue/Income

123,936,334

• $

(57,616,786) Employee Costs

(37,696,972) Materia l and Cont racts

(22,860,013) Depreciat ion of Non-Cu rrent Assets

(4,944,999) Utili ty Charges {Gas, Electricity, Water, et c)

(1,284,702)

(394,664)

(1,767,657)

(126,565,793)

Insurance Expenses

Interest Expenses

Other Expenditure

... ewe •••• • . : . ~ -

$ $

74,297,052 74,276,052

775,650 627,030

6,190,916 4,233,549

7,660,880 4,935,066

34,332,27P 28,154,086

426,693 323,769

123,683,461 112,549,552

$

74,311,262

643,548

4,036,032

5,665,340

28,930,298

264,198

113,850,679

$

Fhf&---••- -·-• I : • ~ . • • • .

$ $ $ $

(58,050,642) (36,527,485) (35,987,927) (94,709)

(40,419,149) (24,616,979) (20,699,102) (8,314,998)

(22,860,013) (15,240,009) (15,394,813) (752)

(4,973,996) (3,126,362) (2,904,302) (71,598)

(1,189,464) (1,174,964) (1,188,138) (436)

(399,664) (196,707) (160,271)

(1,872,656) (1,306,894) (1,023,531) (104,762)

(129,765,584) (82,189,400) (77,358,084) (8,587,256)

Variance

$ %

35,210 0%

16,519 3%

(197,518) -5%

730,274 15% A 776,213 3%

(59,571) -18% T 1,301,127 1%

Variance ■ $ %

539,558 1%

3,917,877 16%

(154,805) -1%

222,061 7%

(13,174) -1%

36,435 19%

283,363 22%

4,831 ,316 6%


Page 29


15 The material variances identified for the month include:

a) Materials and Contracts had a positive variance of $3.92 million. There were variances in several business units (Waste Services, Fleet Management, Strategic Planning, ICT, Information Management, Urban Regeneration and various Enriching Canning Projects offset by timing difference in Parks projects.

b) Other expenditure was $0.28 million under budget due to timing difference on general operating expenditure related to Emergency Services Levy - Canning Buildings, Site Operations for Transfer Station, Ranford Road South Landfill After Care projects and Councillors WALGA Subscription.

16 The City had outstanding operating commitments of $8.59 million in the form of:

a) purchase orders raised but goods not delivered by suppliers; or

b) goods received but invoices not provided by suppliers as at the date of reporting.

Capital Expenditure

17 The City’s revised capital expenditure budget is $52.86 million for the 2021-2022 financial year.

Table 3 shows the City’s capital expenditure budget.

Table 3 Capital expenditure budget variance by asset class.

a) Table 3 shows the City’s capital expenditure to the end of the month was $18.51 million against a revised YTD Budget of $22.63 million.

18 The City had outstanding capital commitments of $10.29 million in the form of:

a) purchase orders raised but goods not delivered by suppliers; or

b) goods received but invoices not provided by suppliers as at the date of reporting.

19 The following graph provides comparison of capital expenditure budget against actual and actual with commitments.

$ Capital Expenditure

(8 ,024 ,007) Purchase of property plant and equipment

(22 ,999 ,570) Purchase and construction of infrastructure

(82 ,648) Purchase of Intangibles

(31,106,225) Amount Atbibutable to Ca

2022

Revised Budget

$

(16,219 ,632)

(36,194 ,635)

(443 ,007)

(52,857,275)

2022

Revised YTD Budget

$

(7 ,375,234)

(15,000 ,871 )

(255 ,744)

(22,631 ,849)

2022 2022 -------

Actual Commitments Variance

$ $ $ %

(6 ,828,41 1) (3,751,665) 546,823 7%

(1 1,588,031) (6,442 ,088) 3,412 ,840 23%

(96,345) (94,516) 159,399 62%

(18,512,787) (10,288,269) 4,119,062 18%


Page 30


Graph 1. Comparison of capital expenditure budget against actual and actual with commitments.

a) As can be noted in Graph 1, actual capital expenditure (grey line) is lower than YTD budget (orange bar).

b) When considering actual expenditure plus commitments ($28.8 million), the City is progressing satisfactorily with its capital works delivery program with regard to the YTD budget of $18.51 million.

20 Excluding the budget for purchase of fleet, the City’s capital expenditure budget is made up of 245 projects that exceed the City’s capitalisation threshold value of $5,000. The City has incurred 35% of expenditure against its Annual Budget, however, this represents expenditure on 156 projects (including works on carried forward projects) representing commencement of 64% of projects.

Table 4 shows project spend by value ($) threshold. With the exception of the ‘Count’ column, all the figures reported are in millions of dollars.

Project Threshold Count Adopted Revised Actual

% of projects

commenced

Less than $100k but greater than $5k 156 4.15 5.31 1.71 59%

Less than $0.5 million but greater than $0.1m 70 6.34 14.72 5.51 81%

Less than $1.0 million but Greater than $0.5m 8 2.37 5.70 2.55

100%

Greater than $1.0m 11 14.00 22.47 7.88

91%

245 26.86 48.20 17.65 64%

Plant Purchase (including minor plant) 175 3.79 4.61 0.41

Other Projects Including Carried Forward Projects 43 0.46 0.05 0.03

463 31.11 52.86 18.09

Table 4. Project spend by value ($) threshold.

0

10

20

30

40

50

60

01-Jul July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

$ in

Mill

ion

s

Capital Expenditure

Revised Budget YTD Budget Actual Commitments Actual+Commitments- -


Page 31


Non-operating Grants, Subsidies and Contributions

21 The City has received a total of $13.84 million as against the YTD Budget of $8.22 million. The positive variance is due to recognition of unspent grant from previous financial year as an income in the current financial year, timing difference on Metropolitan Local Road Fund Grant - Road Improvements and Capital offset by Roads to Recovery Program grant not yet received.

Collection of Rates, Waste Levy and Service Charge

22 The City adopted the budget with total operating revenue of $123.68 million of which $74.30 million was revenue from general rates. Rate notices also include charges for specified area rates, waste levy, security levy, and underground power service charges (where applicable). The rate notices include the Emergency Services Levy (ESL), however, as this revenue is remitted directly to the State Government, the City does not include this cash in forecasts and is not reflected in Graph 2.

23 Graph 2 below shows the cumulative collection of rates and other revenue by the end of each month, as well as the amount of rates outstanding at the end of the current period. The graph also provides comparative information for rates collection and rates outstanding for the previous financial year ie 2020-2021.

24 The City was able to send out rates notices in July 2021 due to the early adoption of the Annual Budget. This resulted in revenue collection being $83.58 million as at 28 February 2022 compared to only $62.14 million as at 28 February 2021.

Graph 2. Cumulative collection of rates, waste, security levy and service charge.

86.52

3.71

83.58

13.64

0

20

40

60

80

100

120

140

01-Jul Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Figu

res

in M

illio

ns

Collection 2021-2022 (Rates, Waste/Security Levy and Service Charge)

Prior Year Actual Prior Year Rates O/S

Current Year Actual Current Year Rates O/S

* Rates outstanding (Rates O/S) includes amount outstanding from rate payers on accounts of General rates, Specified Area Rates, Waste Levy, Security Levy and Underground Power Service Charge. The amount outstanding excludes the value of ESL recoverable.

......

...... ...... ......


Page 32


CONSIDERATIONS

Legal Compliance

25 Sections 6.26(2) (g) and 6.4 of the Local Government Act 1995 and associated Local Government (Financial Management) Regulations 1996 and Section 6.16 of the Local Government Act 1995.

26 Section 6.8 (1) (b) of the Local Government Act 1995 – Expenditure from municipal fund not included in annual budget is to be authorised in advance by resolution *Absolute majority required.

Policy Implications

27 The City’s Annual Budget for the year 2021-2022, as adopted by Council, is set within the parameters of Policy FM.05 Budget Preparation.

28 Policy AF306 Investments outlines principles of management of surplus funds and requires reporting of the City’s investment portfolio on a monthly basis.

29 Expenditure from Municipal and Trust Funds have been incurred in accordance with Policy AF301 Procurement of Goods and Services.


Business Plan

30 Business Canning.

Financial Reporting:

a) To prepare the City’s Annual Report, Annual Budget and Long Term Financial Plan.

b) To oversee acquittals for external agencies.

c) To prepare the City’s accounts for audit.

Internal Budget

31 The City’s 2021-2022 Annual Budget was adopted with a forecast deficit of $3.28 million, inclusive of a budgeted brought forward deficit of $1.38 million. The budget had a forecast operating deficit of $2.63 million.

32 After adoption of the report ‘Budget Review as at 31 January 2022’ at the Ordinary Council Meeting held on 15 February 2022, the revised forecast budgeted deficit is expected to be $2.5 million inclusive of a budgeted brought forward surplus of $7.46 million as per the audited financial statements for the year 2020-2021.

33 The revised forecast operating deficit now stands at $6.08 million.

34 The increase in revised forecast operating deficit is due to some operating projects carry forward from last year ($2.07 million), as well as reduction in operating revenue ($1.4 million) on account of Financial Assistance Grant (FAG) for the year 2021-2022; part of which was received in advance last financial year.

Asset Management

35 Not applicable.


36 This report addresses Sustainability Policy CM194 commitment number 7, as the report provides evidence based financial governance and integrates sustainability risk management into decision making by assessing financial risk.


Page 33


Consultation

37 Not applicable.


38 The recently adopted budget review has resulted into reduction in the forecast budgeted deficit as at 30 June 2022, however, the last budget review did not factor in adjustment to forecast revenue or expenditure on account of the impact of COVID pandemic.

COMMENT

39 The City’s overall short term financial position is stable.

40 In order to ensure that long term financial position remains stable, the City must fund the budgeted cash deficit and seek to return to an operating surplus position in future annual budgets and in the new Long Term Financial Plan (LTFP).

41 At its Special Council Meeting of 24 February 2022, the Council endorsed the City’s new Long Term Financial Plan 2021-2031, including the following principles:

a) Restoring the City’s financial position to be able to generate operating surpluses.

b) Funding all of the adopted strategies and plans, especially the asset management plans.

c) Achieving cost reductions through a mix of benchmarking, outsourcing and service level reviews.

d) Not relying on land sales to generate operating surplus.

e) Applying a three year timeframe for lifting the rating levels to the required level of funding.

f) Maintaining the principles identified in the City’s Rating Strategy 2018-2023, ensuring objectivity and equity continue.

42 With the adoption of the LTFP, the City has made the commitment to return to surplus position in 2025-2026. The adoption and management of the Annual Budget for the year 2021-2022 addresses this objective and incorporates all LTFP principles.

43 It should be noted that the Warrant of Payments is a system generated report which relies on supplier categorisation. The descriptions used best represent the City’s typical procurement and purchases however, some actual items purchased may differ.

44 The system generated Warrant of Payments is presented to separately categorise payments made to:

a) Payroll Transactions.

b) Non Payroll Transactions (payment to suppliers).

c) Staff Reimbursements.

d) Councillor Payments.

45 As per the Regulations, there is no requirement for inclusion of commitments on account of purchase orders in the monthly financial report however, for better reporting the City has reported commitments in this financial report.

VOTING REQUIREMENT

46 Simple majority.


47 Nil.

Item CC-011-22 - Attachment 1 Monthly Financial Report as at 28 February 2022

Page 34


CITY OF CANNING MONTHLY FINANCIAL STATEMENTS CONTENTS

DETAILS

Statement of Comprehensive Income (By Nature and Type} 2-3

Variances Noted In the Statement of Financial Activity 4-6

Statement of Net Current Assets

LOCAL GOVERNMENT ACT 1995 LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

Page 1


Page 35


City of Canning Statement of Comprehensive Income By Nature and Type

For the Period Ended 28 February 2022

■ $

lliiiiiiii 73,9n ,052 Rates

694,794 Interest Earned

6,681,896 Operatine: Grants, subsidies and Contributions 7,633,228 service Charges

34,628,919 Fees and Charges

320,445 Other Revenue/Income 123,936,334

(57,616,786)

(37,006,972)

(22,860,013)

(4,944,999)

(1 ,284,702)

(394,664)

Material and Contracts Depredation of Non-Current Assets

Utility Charges (Gas, Electr icity, Water, etc) Insurance E:xpenses Interest Expenses

(1 ,767,657) Other Expenditure

(126,665 ,793)

110,001 Profit on asset disposals

110,001

8,459,468 Non-operating grants, subsidies and contributions 8,459,468 __ .. __

5,940,010 ........ -~ .. ·--Changes on revaluation of non•current assets WOIIII.Cua44al_.w._

■ $ $

74,297,052 74,276,052 775,650 627,030

6,190,916 4,233,549

7,660,880 4,935,066

34,332,270 28,154,086

426,693 323,769 123,683,461 112,549,552

(58,050,642) (36,527,485)

(40,419,149) (24,616,979)

(22,860,013) (15,240,009)

(4 ,973,996) (3, 126,362)

(1,189,464) (1,174,964)

(399,664) (196,707)

(1,872,656) (1,306,894)

(129,765,584) (82,189,400)

(6,082,123) 30,360,152

1,394,584 4,222,610

1,394,584 4,222,610

17,628,685 8,217,347

17,628,685 8,217,347

12,941,146 42,800,110

(1)

(1)

74,311,262

643,548

4,036,032

5,665,340

28,930,298

264,198

113,850 ,679

(35,987,927)

(20,699,102)

(15,394,813)

(2,904,302)

(1 ,188,138)

(160,271)

(1,023,531)

(77,358,084)

36,492 ,595

5,544,322

5,544,322

13,838,221

13,838,221

55,875 ,139

121,271

121,271

$

(94,709)

(8,314,998)

(752)

(71 ,598)

(436)

(104,762)

$

35,210 0% 16,519 3%

(197,518) -5%

730,274 15%

776,213 3%

(59,571) -18% 1,301 ,127

539,558 3,917,877

(154,805)

222,061

(13,174)

36,435

1%

1%

16%

-1%

7%

-1%

19%

283,363 22%

(8,587,256) 4,831 ,316 6%

1,321 ,712

1,321 ,712

5,820,874

5,620,874

31%

31%

68%

68%

5,940,010 - 12,941 ,145 42,800,110 55,996,410 (8,587,256)

P 10,001) Re versal of Profit/loss on asset disposa ls

5,245,637 Proceeds from disposal of assets

22,880,013 Re versal of Depreciation 29,570 ChanBe in Non-Current Debtors

(165,000) Provisions for Bad Debts and Write Offs

27,860,219 --..

{1,394,584) (4,222,610) 6,530,220 4,m .034

22,860,013 15,240,009

(181,087)

(165,000) (1 10,000)

27,649,662 15,680,432

Page 2

(5,544,322) 5,710,203 •

15,394,813

(719)

15,438,704

937,169 20%


Page 36


MW& -. $

(8,024 ,007)

(22,999,570)

(82,648)

(31,106 ,225)

(668,326)

(668 ,326)

(5,042,688)

12,096,336

(1,727,447)

304,826

18,576,406

(28,133,461)

(3,926,228)

(1,900 ,550)

(1,380,073)

(3,280 ,623)

Coty of Canning Statement of Comprehensive Income By Nature and Type

Forthe Period Ended 28 February 2022

&J.IJLLJ.tt& HIEEWH._... -----$ $ $ $ $ " Purchase of property plant and equipment (16,2 19,632) (7,375,234) (6,828,41 1) (3,751,665) 546,823 7%

Purchase and construction of infrastructure (36,194,635) (15,000,871) (1 1,588,031) (6,442,068) 3,412,840 23%

Purchase of Intangibles (443,007) (255,744) (96,345) (94,516) 159,399 62% - lo (52,857,275) (22,631 ,849) (18,612,787) (10,288,269) 4 ,119,062 18%

.._ ___ b!l!!!l!I

Repayment of lease Liability (877,326) (487 ,131) (473,918) 13,214 -3%

New Leased Assets 0%

New leased Liability 0% _.._ ___ - ...... (677,326) (487,131) (473,918) 13,214 -3%

-Ill~ Outgoing Residents Funds : I 0% --~ 0%

Repavment of debentures (5,042,868) (2,259,228) (826,478) 1,432,750 63%

Proceeds from new debentures 14,840,202 1,974,500 (1 ,974,509) -100%

Unspent Loan Funds 2,388,789 0% Proceeds from self supporting Underground

(2,106,891) 763,000 (763,000) -100% Power

Self Supporting loans provided (0) (0) 0%

Proceeds from self supporting loan Repayment: 82,213 80,814 18,601 :.)%

Transfers to Other Funds (6,274) (6,274) 0%

Transfers From Other Fund s :.J4,826 0%

Transfers from reserves (restricted assets) 20,334,734 7:.l,772 (730,772) -100%

Transfers to reserves (restricted assets) (27,741,021) (904,243) (306,000) 598,243 66% __ .. !!!!lm!!!I_ 2,977,751 357,023 (1,057,938) (1,424,961) -388%

(9 ,966,143) 35,728,586 51,390 ,471 (18,875,525)

Opening Surplus 7,465,799 7 ,465,799 7,465 ,799

T-~• II I (2,500,344) 43,194,385 58,856,269

Page 3


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VARIANCE NOTED IN STATEMENT OF FINANCIAL ACTIVITY

In accordance with Regulation 34 of the Local Government (Financial Management) Regulations 1996, the Statement of F1nanaal Activity highlights variances between the estimaled year 10 date budgel and the acIua t income and expendilure as at the reporting period.

This regulation requl"es that where the vanance 1s more or less than an adopted percentage or amount, lhat details as to what makes up that variance ts reported to Council . At the lime of adopting the budget, Council resolved that any variance of 10% or $50,000 whichever is greater be reported.

The variance is measured by comparing the YTD (Year to Date) Budget to the Aduel. The YTO Budget cok.Jmn which shows the ant1c:1pated accumulated monthly budget figures that have been comp~ed based on prior year cash flows and inoome / expenditure trends.

Operating Grants, Subsidies and Contributions Negative variance of 5¾ $197,517.70

The negative variance is due to Climate Clever Neighbourhoods Project and Strategic Sustainability- Performance Platform grants nol yel received in full offset by positive variance for amounl recovered from Weslern Power for an Underground Power Scheme nol budgeted for.

Service Charges Positive Variance of 15'/4 $730,273.97

Underground power service charges levied for the full yea r.

Fees and Charges Positive Variance of 3% $n&,212.84 Variance due to higher lhan budgeled income on account of Property lease charges, Leisureplex admission fees. Statutory planning offset by lower than budgeted inoome for Waste Services.

Other Revenue/Income Negative variance of 18% $59,570.86

Variance Is due to TPS Scheme Cost lower than budgeted.

OPERATING EXPBIIIITURE

Employee Costs Positive Variance of 1% $539,558.46

The positive variance is attributable to savings aaoss various business units due to vacant positions offset by negative variance for Canning Lodge salanes. The City is In a process of filhng these positions.

Material and Contracts Positive Variance of 16'/4 $3,917,876.60

Timing difference on cost incurred by busness units including Waste Services, F~et Management, Strategw:: Planrnng, ICT , In formation Management. Urban Regeneration and Various Enriching Canning projects offset by tilling difference in Parks projects.

Depreciation of Non-Current Assets

Minor variation based on asset valuation.

utlllty Charges (Gas, Electrlclty, Water, etc.)

Due to liming difference in receiving invoices.

Negative variance of 16/, $154,804.89

Positive Variance of 7% $222,060.79

Interest Expenses Positive Variance of 19% $36,435.48

It was budgeted to pay loan interest from lhe first quarter of lhe current financial year on the long te rm loan drawn by the city in

2020-21 financial year However, the City did drawdown a short lerm loan instead the in1erest on which is payable in June 2022.

Other Expenditure Positive Variance of 2~/4 $283,363.25

Variance due to tImIng difference on general operatmg expenditure related to Emergency Serv,oes Levy - Canning Buildings, Site Operations for Transfer Station , Ranford Road South Lar<lfi ll Alter Care projects.

OPERATltG GRANTI AND CON1RIIUTIONI

Non operating grants & contributions Positive Variance of 68'/4 $5,620,873.51

The positive variance is due to recognition of unspent grant from previous financial year as an income in the current financia l year, tining difference on MLRF Grant - Road Improvements and capital offset by Roads to Recovery Program not yet received .

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CAPn'AL EXPENDffll

Property, Plant and Equ ipment Positive Variance of 7% $546,823.29

Property The following projecls had a positive variance against year to date budget

Transfer Station - Capital Improvements - $25k to be re-budgeted to Fleet Services foc the purchase of an ATV (All Ternlln Plant Vehide) for the site. Purdiase order to be raised in second quarter of 2022.

Transfer Station - Capital Improvements Project scoping 1s currently under way to upgrade the Hazardous Household Waste shed and upgrade footpaths onsite. Expected spend in secood quarter of 2022.

Bu1ldmgs - HVAC T1m1ng vanance m 1ncumng expenditure - Ad-hoc mamtenanoe.

Buildings - Roof - Safety Anchocs Contractor engaged, expected start dal8 in March 2022.

canning Town Hall - Timber Floor RenewaJ Contrador engaged, expected start date in March 2022. Delay related to timber.

Willetton Library - Roof safety Anchors Submissions evaluated. contractor engaged in February 2022. Willetton Library works to be completed by June 2022 m conjunction with all other identified Sites.

Burrendah Park - Sthn Chgrms - Rene'Nal - Protect delayed. Contract ncm awarded and construcbon underway Wllh complebon Tender & Conslruct due in May 2022. Budget profiling adjustment required via Budget Review process.

WGC Driving Range Slniclural Remediation Project has commenced in January 2022, Scoping and documentation 10 be done .,

RLP MSSB Reptacment I Renewal

Hillview - Furniture & Equipment - Grant

Cullural Connectocs Protect - Capita l

caprice Place - Unit Refurbishment

Wilson Village - Unit Refurbishment

Rossmoyne Village 4 Unit Refurbishment

Plant and Equipment

March 2022, Tender issue in April 2022, Evaluation in May 2022, construction durrlg June/July 2022 with an estimated complelton 11 August 2022.

Awaiting construction of new mechanical switchboards Some delays experienced due to current supply chain issues.

Project on track variance is due to budget profiling, timing difference on incurring expenses and delays in the bU1ld completion. Grant Wlll be expended in full by end or lhe 202112022 Rnancia l Year.

Protect on track vanance Is due to budget profii ng, tImmg difference on Incumng expenses and delays ., the build completion. Grant will be expended in full by end of the 2021/2022 Rnanaal Year.

Failing /aging hot water systems and socne fail ing carpets have been raptacad. Oocupancy movements are very IOYJ, so no major refurbishments are expected at th,s stage .

Failing /aging hot water systems have been re~aced. Unit 9 vacated in February 2022, Unit 4 expected to be vacated in March 2022. Pamting , flooring and llght1ng replacement required m both units. Works being planned and sdleduled - l1kety to occur March/April 2022. Some renewa l works underway in Unit 14 - peeling paintwork and carpet replacement Given current health status, we are expecting there may be more units for ffifurbishment 1n lhe 2021/2022 Fmancial Year.

Some minor refurbishment wori(s have been oompleted (failing carpets). Failing/Aging hot water systems have been replaced No other occupancy movements have occurred or furthe r refurbtshment works proposed at this time.

Timing difference on account of fleet purchases.

Infrastructure Assets Positive Variance of 23'.4 $3,412,839.88 The following projecls had a positive variance (unless indicaled as negalive variance in the comment) against year to date budget.

Hillview Park - Upgrade

Lincoln Park Path Renewal

Project has been completed, remaining funds will be returned to Bendey project reserve. Profilmg to be addressed at next budget review.

Path wocks cocnpleled Invoices received and have been forwarded for receiptr,g .

Centenary Park (Noctl\lSouth) Sportslighting Project will not proceed due to unalfoldable cost escalations. February 2022 OCM report to reallocate funds to other LRCI Projects.

Kent Street Wei r

Hillview Place Streetscape Upgrade

Project underway, variance due to project delay associated with Aborigina l Cultural Heritage Management Plan process. Sewer construcbon underway due for completlon In May 2022 . Pump track project has commenced.

Additional $250k funding received lrocn RAC in add~ion to current budget which will cover current over expenditure and final remaining works.

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John St - Albany Highway to Bootley Centre TM Works programmed for March 2022.

Sikh Heritage Trail Parking and Access

Upgrade (N) Works programmed for Apnl 2022.

Willetton Library Corpell< and Drainage (R)

Centenary Ave - Road WIdenng (BSS)

Crackseal,ng roads

Webb St Traffic Management Woll<s

Laurel Close Path

Gibb SI Safe Active Street Q

Burrendah Blvd - Pinetree Gully lo Burren Gate

Canning Vale Pav1l1on Parking and Access Uoorade(Nl

Cannmgton to W1lletton via Reg Park -Sh.Path & FLBg SI 2

Desagns of Future Projects

Drainage System lmprov • Studies and Investigations (WIP)

Sornersby Road - Pilbara St to Beete St

Burrendah Palk South Sportslight1ng

City ctr Dvlp - Lake St Urban Stream

Ceal Ave East - Plan , Design, Mgmt

Leila St Streetscapes Upgrade

Cecal Ave East - Construction

Albany Highway Bus Lane Extension - Plan, Design, Mgmt

Pro,ect to recommence in fina l quarter 2022 FtnanciaJ Year.

Minor road safety audit Items ootstand119. Surp4us to be addressed at next budget review,

Works scheduled for fourth quarter of financial Year onoo 2022/2023 f1nonc1al Year resurfacing program is firmed up.

Works to be completed in conjunction with Leach Highway/Webb Street project which is currently in progress.

Project delayed dua to other project demand. Works Scheduled for June 2022.

Works to commence on site in April 2022.

Works complete. Awaiting invoices from Main Roads for line marking and Western Power for street llghling.

Awaiting approval from Department of Education (Land OVr'ller) regard11g approval to commence

Works 1n progress . AnbcIpated completion by Apri 2022. Budget profiling to be amended.

Works in Progress - AntIapate tull expendIlure by end of 2021/2022 Financial Year.

Works in Progress - Anticipated full expenditure by end ol 2021/2022 Financial Year

Works deferred until end of 2021/2022 Financial Year .

Pro,ect IS nearing complebon. Over-expenditure was addressed In February/2022 budget review.

The issue for constn.Jdion design plans have been approved by the City, subject to Water CorporatK>n's final approval wti1ch tS very close to being approved . Cooslructioo is planned lo oommence earty March 2022.

Tender awarded at February 2022 Special Counal Mooting . Main Works Contractor to commence n due course, approx. March 2022. The remaining amount in this account has been transferred to the constn.Jction account in the February 2022 budgel review.

Protect IS completed. Awaiting for Main Roads to oomplete line marking. Surplus In project budget is being planned to be transferred to another project undertaken by the Build canning sub program that is under the Local Roads and Community lnfrastrudure Program.

Tender awarded at February 2022 Special Counal Mooting. Mam Works Contractor to commence approximately in March 2022.

Budget ~kely to be carried forward to 2022/2023 Finanaat Year given uncertainty on timing for Scentre Group to construct footbridge

Whaleback Golf Course • Irrigation Upgrade This project has been commenced in January 2022 with an RFT commenced. It is expected consb"uction il Mey/June 2022.

Intangibles Positive Variance of sr/4 $159,398.64

The following maJor proJeds have resulted ma positive vanance:

One Council Recruitment Module

WHS Digital Solution

Information Management System (ECM)

Dig~al Strategy Projects

Public Websile Track 3 e Oigilal Services Implementation

Funds 10 be transferred from salary line. The amount has already been spent

Pending approval of the timilg and scope of phase 2.

Other pro;ects, increasing Organisational workloads due to COVIO and lnfonnation Management staff resourcing issues have caused delays in the Reoords Migration Project, including the procurement of Data Migration consultancy. To be restarted in the f,st quarter of 2022/2023 financial Year .

Increasing Organisational workloads includilg preparation for COVID and staff departures has caused delays in these Digital Strategy projects. To be resta rted ln the last quarter of the 2021/2022 Financial Year.

Track three wcrk postponed due lo Digrtal Experience Ptatfonn LG software implementation, organisational workloads and limited technical resourcilg.

Page 6


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39,766,042 19,849,950

7,378,503

67,601 12,263,500

30,878

269,959 744,614

80,391,047

(13,609,029)

(11,918,279)

(3,818,995)

(499,019)

(8,676,524)

(9,244,732) (47,766,578)

City of Canning Statement of Net Current Assets

For the Period Ended 28 February 2022

~,._ Cash and cash equivalents Investments Trade and other receivables Inventories Land Held for Resa le

Development Costs

Contract Assets Other Current Assets

Uillalii Trade and other payables

Current portion of long term borrowings

Re sidents Equity - Retirement Villages

Leased Liabilities Provisions Contract Liability

10,397,909 78,188,294

17,952,626

73,810 12,263,500

30,878

152,146

119,059,165

(9,430,631)

(11,091 ,801)

(7,365,640)

(25,101)

(8,676,524) (469,316)

(37,059,014)

32,624,470 Net Current Assets before Adjustments 82,000,151

(12,263,500) Land Held for Resale (12,263,500) (30,878) Development Costs (30,878)

11,918,279 Current portion of long term borrowings 11,091,801

3,818,995 Re sidents Equity - Retirement Villages 7,365,640

Current portion of non-current debtors 80,814 499,019 Leased Liabilities 25,101

(9,226,070) Reserves - Cash 0

(649,704) Reserves - TPS (649,704)

(6,275) Other Restricted Funds - Cash (6,275)

(16,066,746) Reserves - Investment (25,605,090)

(762,999) Underground Power S/Supporting Debts (762,999)

(2,388,792) Restricted Cash • unspent Loan (2,388,792) (25,158,671 ) (23,143,882)

7,465,799 Net Current Assets 58,856,269

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~ City of Canning City of Canning Investment Portfolio 1 February 2022 to 28 February 2022

A welcoming and thriving city

Banks Sho rt Term Rating Long Te rm Rating Allocation% AV RATE % Total Funds$ Municipal Other Restricled Reserves Trusl

NAB A1+ AA- 9.77 % 0.55 % 8,706 ,286 7 ,1 00,000 1, 354 ,366 251,920

CBA A1+ AA- 20.60 % 0.39% 18,355,250 14,720,000 3,635 ,250

Westpac A1+ AA- 14.81% 0.51% 13,198,871 2,000,000 655,978 10,542,893

Sun Bank A1+ AA- 5.70% 0.35 % 5,079,307 5,079,307

AMP A2 BBB 19.42% 0.74 % 17,306 ,000 11,000,000 6,306 ,000

ME Bank A2 BBB+ 3.85% 0.55% 3,427 ,000 2,000,000 1,427 ,000

BOQ A2 BBB+ 9.66% 0.50% 8,606,089 4,013,500 2,987,000 1,605 ,589

BENAU A2 BBB+ 6.73% 0.41% 6,000 ,000 6 ,000,000

JUDO A3 BBB- 9.46% 0.67 % 8,434 ,201 5,1 00,000 2,000 ,000 1, 334 ,201

Total Investments 100.00% 0.51% 89,113,004 51,933,500 655,978 25,598,816 10,924,710 __ ,,e·.et1t11··1._,,,.,, Cirf of Ca.rwlirt,J lnvestme_r.ts by fur.:fs a.; at

Interest Earned

I Municipal Fund 11 5,956 110.43% 105,000

Other Fund 76 ,079 137.89 % 55,172

Total 192,035 120% 160,172

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City of Canning Portfolio asat- 28 February 2022

Reserve Fund Details Balance$ Trust Fund Details Balance$ Other Restricted Fund Details Balance$

Aged and Disabled Services Reserve 526,985 Canning Literary Awards Deposit 5,207 TPS 23 Scheme Contributions 16,243

Bentley Regeneration Reserve 2,062,019 TPS Drainage Contributions 1,865 TPS 24 Scheme Contributions 639,735

Canning City Centre Reserve 374 ,774 TPS 9 POS Contributions 103

Community and Sporting Facility Reserve 147,687 TPS 17 POS Contributions - Cannington Lakes 2,063,941

Efficiency Investment Reserve 480,912 TPS 17A POS Contributions - Cannington Lakes 124 ,304

Employee Entitlements Reserve 830,000 TPS 21 POS Contributions - Queens Parl</East Cannington 7,008,842

Gcif Course Reserve 1,024,045 TPS 23 POS Contributions - Lynv.ood Ferndale 1,105,774

HVAC Reserve 252,362 TPS 24 POS Contributions - Willetton 96 ,738

Infrastructure Reserve 1,416,901 TPS 33 POS Contributions-Canning Vale Industrial 305,751

Insurance Reserve 1,635,710 TPS 40 POS Contributions - All suburbs 165,864

Land, Building and Development Reserve 3,401 Town Planning Schemes 48 ,933

Legislative Expenses Reserve 464 ,347 other Trusts 49 ,965

Piant Replacement Reserve 805,780 TR UST REGISTER 10,977 ,287

Property Surveiliance and Secunty Reserve 458,481 INVESTMENT REGISTER 10,924 ,710

Rossmoyne Retirement Village Reserve 462,846 TRUST CASH AT BANK 0

Sustainat>llty Reserve 284,193

Town Pianning Scheme Reserve 130,000

TPS-17 - POS Contrit>utions Reserve 176,000

TPS 21 - POS Contributions Reserve 523,500

TPS 42 - POS Contributions Reserve 56,000

Underground Power Service Charge Reserve 89,067

Waste Management Reserve 13,383,925

Wilson Retirement Viliage Reserve 9,881

Total Reserve Funds 25,598,816 Funds to be Transferred SJ. ,577 Tolal other Restricted Funds 655,978

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Municipal

NAB CLO A1+ Term Depostt 10755992/220322 22 24 Jun 2021 22 Mar 2022 0 .30% $1,100,000

CSA CLO A1+ Term Depostt 37738001/220322 107 25 Jun 2021 15 Jun 2022 0 .48% $720,000

BOO General A2 Term Depostt 418088/010322 1 26Aug 2021 1 Mar 2022 0.38% $2,000,000

CSA General A1+ Term Depostt 37738001.1 351 150322 15 26Aug 2021 15 Mar 2022 0 .35% $2,000,000

BOO General A2 Term Depostt 419097/260422 57 30Aug 2021 26Apr 2022 0 .38% $2,000,000

CSA Gene ral A1+ Term Depostt 37738001.1 371190422 50 30Aug 2021 19 Ap r 2022 0 .36% $2,000,000

CSA Gene ral A1+ Term Depostt 37738001.1 36/120422 43 30 Aug 2021 12 Apr 2022 0.36% $2,000,000

Westpac General A1+ Term Depostt 693926/290322 29 30Aug 2021 29 Mar 2022 0.32% $2,000,000

JUDO General A3 Term Depostt 50037151/030522 64 21 Sep 2021 3 May 2022 0.53% $2,000,000

AMP General A2 Term Depostt 116747270/240522 85 29 Sep 2021 24 May 2022 0.75% $3,000,000

ME Bank General A2 Term Depostt 33374611 00 522 71 18 Oct 2021 10 May 2022 0.40% $2,000,000

JUDO General A3 Term Depostt 50038147/170522 78 18 Oct 2021 17 May 2022 0 .57% $2,000,000

BENAU General A2 Term Depostt 38462301140622 106 16 Nov 2021 14 Jun 2022 0.45% $2,000,000

BENAU General A2 Term Depostt 3846231/210622 11 3 16 Nov 2021 21 Jun 2022 0 .45% $2,000,000

BENAU Gene ral A2 Term Depostt 3846229/070622 99 16 Nov 2021 7 Jun 2022 0.45% $2,000,000

AMP General A2 31 Day Nctice Acccun t 434669255 2 Dec 2021 31 Days Notice 0.55% $8,000,000

NAB General A1+ Term Depostt 10773022/270622 11 9 14 Dec 2021 27 Jun 2022 0.51% $2,000,000

CSA General A1+ Term Depostt 37738001.1 50/220322 22 13 Jan 2022 22 Mar 2022 0.31% $2,000,000

CSA General A1+ Term Depostt 37738001.1 551050422 36 8 Feb 2022 5 Apr 2022 0.30% $2,000,000

CSA General A1+ Term Depostt 37738001.1 551 120422 43 8 Feb 2022 12 Apr 2022 0 .30% $2,000,000

CSA General A1+ Term Depostt 37738001.1 551 190422 50 8 Feb 2022 19 Apr 2022 0 .31% $2,000,000

NAB Gene ral A1+ Term Depostt 107781101300522 91 8 Feb 2022 30 May 2022 0 .40% $2,000,000

JUDO CLO A3 Term Depostt 50043884/070223 344 8 Feb 2022 7 Feb 2023 0.90% $1,100,000

NAB General A1+ Term Depostt 10778852/210622 11 3 16 Feb 2022 21 Jun 2022 0 .43% $2,000 ,000

BOO SMRC A2 Term Depostt 45003/021222 277 2 Dec 2021 2 Dec 2022 0 .60% $13, 500 -

Municipal Total $51,933,500

Reserves

NAB Gene ral A1+ Term Depostt 107 45760/220322 22 22 Mar 2021 22 Mar 2022 0 .35% $228,821

CSA Gene ral A1+ Term Depostt 37738208/090622 101 9 Jun 2021 9 Jun 2022 0 .45% $1,000,000

JUDO General A3 Term Depostt 50037411 /270922 211 28 Sep 2021 27 Sep 2022 0.65% $2,000,000

Westpac Gene ral A1+ Term Depostt 811 248/270922 211 28 Sep 2021 27 Sep 2022 0.37% $2,896,926

Westpac General A1+ Term Depostt 811053/270922 211 28 Sep 2021 27 Sep 2022 0.37% $2,000,000

Westpac General A1+ Term Depostt 811088/270922 211 28 Sep 2021 27 Se p 2022 0.37% $2,000,000

Westpac Gene ral A1+ Term Depostt 811 256/270922 211 28 Sep 2021 27 Sep 2022 0 .37% $2,000,000

Westpac General A1+ Term Depostt 811096/270922 211 28 Sep 2021 27 Sep 2022 0 .37% $804,960

Westpac Gene ral A1+ Term Depostt 811061/270922 211 28 Sep 2021 27 Sep 2022 0 .37% $841,007

NAB Gene ral A1+ Term Depostt 10765455/220622 114 28 Sep 2021 22 Jun 2022 0.32% $1,024 ,04 5

CSA General A1+ Term Depostt 37738208.38/220622 114 28 Sep 2021 22 Jun 2022 0 .41% $458,481

City of Canning ··-- . ,ikrr' £1 Page 3 of6

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CBA General A1+ Term Depostt 37738208.371220622 114 28 Sep 2021 22 Jun 2022 0.41% $2,062,019

Sun Bank General A1+ Term Depostt 42023641270922 211 28 Sep 2021 27 Sep 2022 0 .35% $1,278 ,507

Sun Bank General A1 + Term Depostt 42023571270922 211 28 Sep 2021 27 Sep 2022 0 .35% $1,921, 354

Sun Bank General A1+ Term Depostt 42023581270922 211 28 Sep 2021 27 Sep 2022 0.35% $1,879,446

BOO General A2 Term Depostt 431348/071022 221 7 Oct 2021 7 Oct 2022 0.43% $1,500 ,000

BOO General A2 Term Depostt 431349/071022 221 7 Oct 2021 7 Oct 2022 0.43% $1,487,000

CBA General A1+ Term Depostt 37738208.40/2511 22 270 25 Nov 2021 25 Nov 2022 0.55% $114,750

NAB General A1+ Term Depostt 107788541270922 211 16 Feb 2022 27 Sep 2022 0.62% $101, 500

General Total $25,598,816

Reserves Total $25,598,816

other Restricted

TPS 23 Scheme Conuiburions

Westpac TPS23 A1+ Term Depostt 8107041210922 205 21 Sep 2021 21 Sep 2022 0.37% $16,243

TPS 23 Scheme Contribut ions Total $16,243

TPS U Scheme Conuibulions

Westpac TPS24 A1+ Term Depostt 81071912 10922 205 21 Sep 2021 21 Sep 2022 0.37% $639,735

TPS 24 Scheme Contributions Total $639 ,735

other Restricted Total $655,978

Trus1

NAB Trust A1+ Term Depostt 10749587/280422 59 28 Apr 2021 28 Apr 2022 0.35% $25 1,920

AMP Trust A2 Term Depostt 188922298/280422 59 28 Apr 2021 28 Apr 2022 0.70% $786,000

JUDO Trust A3 Term Depostt 50038148/171022 231 18 Oct 2021 17 Oct 2022 0 .68% $1,334,201

ME Bank Trust A2 Term Depostt 344169/1 811 22 263 19 Nov 2021 18 Nov 2022 0 .70% $1,427,000

BOO Trust A2 Term Depostt 45004/021222 277 2 Dec 2021 2 Dec 2022 0 .60% $1,605,589

AMP General A2 Term Depostt 811 9646831190123 325 19 Jan 2022 19 Jan 2023 1.10% $2,000,000

AMP General A2 Term Depostt 861362671/190123 325 19 Jan 2022 19 Jan 2023 1.10% $3,520,000 ----

TrustTotal $10,924,710

SUMMARY OF INVESTMENT PORTFOLIO -28 February 2022

Municipal $51,933,500

Other Restricted $655,978

Reserves $25,598,816

Investment as per Net Current Assets Statement $78,188,294

Trust $10,924,710

Total Investment including Trust Investment $89,113,004

Average Interest earned 0.51%


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Purchases and Redempt ions

CITY OF CANNING INVESTMENT PURCHASES FROM 01 February 2022 TO 28 February 2022

Investment

Institutions Rating Type Reference Tra nsaction Date Maturi ty Interest Rate Principal

canning Lodge

JUDO A 3 Term Deposit 50043884i070223 08-Feb-2022 7 Feb 2023 0.90 % $1,100 ,000

Total Purchases $1,100 ,000

Municipal

CBA A1+ Term Deposit 37738001.155/050422 08-Feb-2022 5 Ap r 2022 0.30 % $2,000 ,000

CBA A1+ Term Deposit 37738001.1 55/120422 08-Feb-2022 12 Apr 2022 0.30 % $2,000 ,000

CBA A1+ Term Deposit 37738001.1 55/190422 08-Feb-2022 19 Ap r 2022 0.31% $2,000 ,000

NAB A1+ Term Deposit 10778110/300522 08-Feb-2022 30 May 2022 0.40 % $2,000 ,000

NAB A1+ Term Deposit 10778852/210622 16-Feb-2022 21 J un 2022 0.43 % $2,000 ,000

Total Purchases $10,000,000

Reserves

NAB A1+ Term Deposit 10778854/270922 16-Feb-2022 27 Sep 2022 0.62 % $101, 500

Total Purchases $101,500

Total Purchases $11,201,500

CITY OF CANNING INVESTMENT REDEMPTIONS FROM 01 February 2022 TO 28 February 2022

Investment

Institutions Rating Type Referen ce Tra nsacti on Date Maturity Interest Rate Principal

Municipal

BENAU

BOO

CBA

Westpac

Total Redemptions

Total Redemptions

A2

A2

A1+

A1+

Term Deposit 377 4056/1 50222

Term Deposit 421340/1 60222

Term Deposit 37738001.1 341010222

Term Deposit 693934Kl80222

26-Aug-2021 15 Feb 2022 0.30 % $2,000 ,000

06-Sep-2021 16 Feb 2022 0.36 % $2,000 ,000

23-Aug-2021 1 Feb 2022 0.34 % $2,000 ,000

30-Aug-2021 8 Feb 2022 0.27% $2,000 ,000

$8,000 ,000

$8,000,000

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Disclaimer.

Lam inar Capital Pty Ltd ABN 33 134 784 740 {AFSL 476686). its officers, employees,. agents and associates \ Assoc iates~} from time to time ho ld interests in serurities of. or earn brokerage. fe-es and other benefits from. corporations or investment vehic les referred to in doa.Jments provided t o

dients. All information contained here in is confid ent ial and proprietary to Lam inar Capital and, accordingly. this material is not to be reproduc ed in whole or in part or used for any purpose except as autho rised by Lam inar Capital. It is t o be treated as strict ty confidential and no t disc losed

directly or indirectty t o any othe r p€-rson. f irm or entity.

Dis tribution of this infonnation to anyo ne other than the original recipient and that party's advisers is unauthorised. Any reproduct ion of t hese materials, in w hole or in part, or the dMJlgence of any of its contents, wi thout the prior consent of Lam in ar Capital is proh ibited. Any securities

recommendation or comments {includ ing an opinion) contain ed in this d0<ument is genera l advice only and does not take into account y our personal object ives,. financial situation or needs. Lam inar Cap ital is not acting in a fiduciary c.apacity. Recommendations or statements of opinion

expressed may change without not ice. You -shouk:I not act on a recommendation or-statement of opi nion wi thout first considering the appropriatenes-s of t he genera l ad vic e t o your personal cirrumstanc e-s or con-suiting your investment adv isor t o d etermine whether the recommendat ion or

-statement of opin ion is appropriate for your investment object ives. financial situation or needs.

Lam inar Capital believe-s t hat the information contained in th is d0<ument is accurate when issued. Lam inar Capital does not warrant that the information contained here in is a-ccurate, reliable. complete or up-to -date,. and, to t he fullest extent penn itted by law, d isc la im-s a n liability of Lam inar

Capita l and its Associates for any loss or dam~e suffered by any person by reason of the use by that person of. or the ir reliance on. any informat io n contained in th is d0<ument or any erro r or defect in this d0<ument whether arising from the neg l igence of Laminar Capita l or its Asso ci ates or otherwise.. No action should be taken o n the basis of or in re liance on the informat ion. opinions or conclusions contained in this doc\Jment.

Laminar Capital acts as princ ipal w hen \\'E' buy and se ll fo:ed interest securiti es in the -secondary markets. The yield that w e quote to you incorporates any marg in that w e may receive.. The margin is the d ifference bet-...>een the price at w hich \\'E' , as principal. buy the security and the price at which

\\'E' sell the serurity to you. Laminar Capital may also receive placement fees f rom lss1.1er-s for d istributing serurities on the ir behalf.

Th is d0<ument is not and is not intended to be, an offer or inv itat ion for sub-script ion or sale, or a recommendation, wi th respect to any sec\Jrities. nor is it to form the basis of any contract or commitment . This document does not purport to identify the nature of the specific market or other

risks associ ated w ith these products. Befo re entering into any t ransaction in relation to the products. the investor should ens1.1re that it fu lty understands the terms of the prod1.1cts and the transaction relevant risk factors. the nature and extent of the investo r's risk of loss and the nat1.1re of t he

contractual relationsh ip into w hich the investor is entering. Priorto investing in these products,. an investo r-shou ld determine, based o n its own independent review and such prof essional ad vice as it de-ems appropriate. the economic risks and merits. the legal, tax account ing characte ristics and risk. and the consequ ences of an investment in them. This is not a substant ive commentary or analysis by Laminar Capital and has not been prepared a-s a research product or comm ents bya research anatyst.

tAMINARCAPITAL PTY LTD

ACN 134 784 740

WWW.LAMINARCAPrTALCOM.AU

MELBOURN E O FFICE: LEVEL 5 RIALTO NORTH , 525 COLLINS STREET, MELB OURNE. VIC 3000 T 61 3 9001 6990 F 6 1 3 9001 6933

SYD NEY O FFICE: LEVEL 18 ANG EL PLACE. 12 3 PITT STREET. SYDNEY NSW. 2000 T 6 12 8094 1230

BRISB AN E OFFICE: LEVEL 15 CENTRAL PLAZA 1, 345 QUEEN STRE.ET. BRISBAN E QLD, 4000 T 6 1 7 3123 5370


Item CC-011-22 - Attachment 3 Warrant Listing as at 28 February 2022

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City of Canning Warrant Listing Report For the period 01-Feb-2022 to 28-Feb-2022

Reference Supplier S 11 N Number No. upp er ame

Non Payroll Transactions 041279 10001 ATO Mall Payments 041280 10005 BOC Gases Austral ia Lid 041281 10008 Dulux Australia

041282 10009 McLeods 041283 10011 Daynite Towing Services (WA) Ply Ltd

041284 10014 Gronbek Security

041285 10017 Janissen Electrics

041286 10018 Black woods

041287 10020 Beacon Equipment

041288 10023 E & MJ Rosher Ply Ltd 041289 10026 Terweys Hardware Ply Ltd

041290 10033 Telstra - Damage Cost Recovery & Management 041291 10034 King Earthmoving

041292 10040 Flexl Staff Ply Ltd 041293 10042 Satellite Security Services

041294 10043 Beaver Tree Services

041295 10044 Capital Recycling

041296 10045 Markelforce Ply Ltd 041297 10061 Bidfood WA Ply Ltd

041298 10062 T-Quip

041299 10066 Japanese Truck & Bus Spares Pty Ltd

041300 10067 Complete Office Supplies Ply Ltd

041301 10072 Bridgestone Austra lia Ltd 041302 10073 Curost Milk Supply

041303 10076 Su per I or Pak Pty Ltd 041304 10078 Sonic Health Plus Ply Ltd

041305 10083 Sledgehammer Concrete Cutting Service 041306 10088 A Bobcat Service

041307 10092 Danish Patisserie

041308 10099 Bunzl Ltd 041309 101 00 Brooks Hire Service Ply Ltd

041310 10104 Castro! Australia Ply Ltd 041311 10112 Jason Signmakers

041312 10121 Slater-Gartrell Sports 041313 10127 Total Turf

041314 10130 Work Clobber

041315 10141 City of Armadale

041316 10150 Neverfail Springwater Ltd

041317 10168 lsentia Ply Lid 041318 101 71 Hays Specialist Recruitment 041319 10183 Central Lock & Key

041320 10201 The Goods Australia

041321 10208 Porter Consulting Engineers

041322 10227 Renos & Repairs 041323 10230 Speedo Australia Ply Lid

041324 10233 Mlzco Ply Ltd

041325 10239 Brownes Foods Operations Ply Ltd

041326 10254 West Coast Profilers Ply Ltd

041327 10266 Bucher Municipal Pty Lid

041328 10289 Turf Care WA Ply Ltd

041329 10290 Downer EDI Works Ply Ltd

041330 10302 Sign-A-Rama (Canning Vale)

041331 10334 Jack Brick paving & Reinstating Pty Ltd

041332 10347 Ascon Survey & Drafting Pty Ltd 041333 10406 Australia Post

041334 10428 Elllotts FIitration

WarnrllltJstklt - '•bnJa>'y21'.X22A:icsi-t!Wa...-...it.Jdlrwt~

Narration Am;unt

03-Fet>-22 Government Authority 328,610 .00 03-Fel>-22 Industrial or Medical Gas Supply 89 .36 03-Fel>-22 Paints and Solvents Supply 180.44 03-Fel>-22 Legal Services 4,976 .98 03-Fet>-22 Vehicle Towing Services 99 .00 03-Fel>-22 Locksmith Services 112.60

03-Fet>-22 Electrical Supply and Maintenance Services 717 .75

03-Fet>-22 Tools and General Hardware Supply 158.33 Agricullure General Power Equipment

2,144.60 03-Fet>-22 Supply

New Vehicles, Spare Parts and 118.61

03-Fel>-22 Maintenance Services 03-Fel>-22 Tools and General Hardware Supply 23 .90

03-Fel>-22 Telecommunication Services 14,988 .51

03-Fel>-22 Earth Moving Services 11 ,106.68 03-Fel>-22 Temporary Personnel Services 18,089 .74 03-Fel>-22 Surveillance Equipment Services 492 .70 03-Fel>-22 Tree Maintenance Services 7,799 .89

Waste Management and Recycling 262 .06

03-Fet>-22 Services 03-Fel>-22 Print Advertising 649.22 03-Fel>-22 Groceries and Milk Supply 1,867.73

New Vehicles, Spare Parts and 42 .70

03-Fet>-22 Maintenance Services New Vehicles. Spare Parts and

225.00 03-Fet>-22 Maintenance Services

03-Fel>-22 Office Stationery and Consumables Supply 229 .30

Tyres. Tubes and Automotive Battery 4,791.70

03-Fet>-22 Supply

03-Fel>-22 Groceries and Milk Supply 98 .31 New Vehicles, Spare Parts and

153.13 03-Fel>-22 Maintenance Services 03-Fel>-22 Medical Assessment Services 635 .14 03-Fel>-22 Ccncrete and Kerb Cutting Services 302 .50 03-Fel>-22 Plant or Equipment Hire Services 9,322.50 03-Fet>-22 Retail Cafe Products Supply 397 .54 03-Fel>-22 Packaging Supply 1,285.47 03-Fel>-22 Plant or Equipment Hire Services 196.63 03-Fet>-22 Oil and Lubricants Supply 587 .05 03-Fel>-22 Signage and Accessories Supply 902 .51 03-Fel>-22 Turf Supply and Maintenance Services 649 .00 03-Fel>-22 Turf Supply and Maintenance Services 730.40

03-Fel>-22 Personal Protective Equipment Supply 169,00

03-Fel>-22 Government Authority 86 .35 03-Fet>-22 Water Cooler Rental Services 190.40 03-Fel>-22 Media Monitoring Services 1,404.88 03-Fet>-22 Temporary Personnel Services 4,577.87 03-Fel>-22 Locksmith Services 227 .00

03-Fel>-22 Cleaning Products and Accessories Supply 825 .11

03-Fel>-22 Civil Engineering Consultancy Services 11 ,275 .00

03-Fel>-22 General Building Maintenance Services 114.00

03-Fel>-22 Retail SW'imwear and Accessories 25 .30 Heating Ventilation and Air Conditioning

187.00 03-Fel>-22 Services

03-Fel>-22 Groceries and Milk Supply 600.41 03-Fet>-22 Road Profiling Services 2,002 .96

New Vehicles. Spare Parts and 2,114.37

03-Fet>-22 Maintenance Services 03-Fet>-22 Turf Supply and Maintenance Services 1,069.94

Roads and Transport Assets Construction 179,604.89

03-Fel>-22 Services

03-Fet>-22 Graphic Design Services 3,687 .95 Paving Installation and Maintenance

11,280.25 03-Fel>-22 Services

03-Fel>-22 Surveying and Drafting Services 1,905 .50 03-Fel>-22 Ccurier and Postage Services 773 .38 03-Fel>-22 Irrigation Maintenance Services 275.00

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Reference I Supplier I S I N Number No upp ier ame Narration

Non Payroll Transactions 041335 10430 Nuturf 03-Fet>-22 Herbicides and Pesticides Supply 7,500 .90

041336 10438 Starlet Safety Products 03-Fet>-22 Personal Protective Equipment Supply 5,280.00

041337 10489 Rexel Australia Ltd 03-Fet>-22 Electrical Supply and Maintenance Services 182.33

041338 10527 Feral Invasive Species Eradication Management 03-Fet>-22 Animal Containment and Habitat Services 7,150.00

041339 10554 Kone Elevalors Ply Ltd 03-Fet>-22 Elevator Maintenance Services 825 .00 041344 10634 BP Australia Pty Ltd 03-Fet>-22 Fuel and Fuel Card Services 29,132.80 041345 10635 Easlsalary 03-Fet>-22 Operating Lease Services 20,912 .87

041346 10644 Kevrek Australia 03-Fet>-22 Hoist Construction and Repair Services 549 .45

Audio Visual Supply & Maintenance 17.84

041347 10659 Altronlc Distributors Pty Ltd 03-Fet>-22 Services 041348 10676 Repeat Plastics (WA) 03-Fet>-22 Fencing and Gale Services 1,693 .42 041349 10755 City Of South Perth 03-Fet>-22 Government Authority 1.120.42

Fire Protection System and Equipment 2,930.40

041350 10806 Workpower Incorporated 03-Fet>-22 Service 041351 10817 Brici<s 4 Kidz Applecross 03-Fet>-22 Childrens Activities 544 .50

New Vehicles. Spare Parts and 11,820.23

041352 10844 Truck Centre (WA) Pty Ltd 03-Fet>-22 Maintenance Services 041353 10885 Western Australian Treasury Corp 03-Fet>-22 Government Authority 48.024 .50

Computer Software Licensing and Support 5,225 .00

041354 10899 Centaman Systems Pty Ltd 03-Fet>-22 Services 041355 10997 AE Hoskins & Sons 03-Fet>-22 Building Construction Services 525 .25 041356 11026 United Wolves 03-Fet>-22 Event Management Services 440 .00 041357 11083 BGC Concrete 03-Fet>-22 Concrete and Cement Supply 1,936 .55 041358 11108 Royal Wolf Australia Pty Ltd 03-Fet>-22 Plant or Equipment Hire Services 194.65

Waste Management and Recycling 1,067 .74

041359 11111 Total Green Recycling 03-Fet>-22 Services

041360 11155 Travis Hayto Photography 03-Fet>-22 Photography and Videography Services 1,375 .00

041361 11160 Charter Plumbing & Gas 03-Fet>-22 Plumbing and Gas Services 487 .58

041362 11187 Access Without Barriers Pty Ltd 03-Fet>-22 General Building Maintenance Services 514.20

041363 11201 Sister Kate's Home Kids Aboriginal Corporation 03-Fet>-22 Presenter and Speaker Services 770 .00

New Vehicles. Spare Parts and 152.30

041364 11353 Veale Auto Parts 03-Fet>-22 Maintenance Services

041365 11361 Trayd Austral ia Pty Ltd 03-Fet>-22 General Building Maintenance Services 10.205.80

041366 11408 Home Chef 03-Fet>-22 Ready 10 Eat Meals Services 2,792.40 New Vehicles. Spare Parts and

325.05 041367 11443 Shevron Aulo Accessories 03-Fet>-22 Maintenance Services 041368 11449 Contraflow Pty Ltd 03-Fet>-22 Traffic Managemen t Services 14,210 .72

041369 11500 Liquid Gold Beekeeping 03-Fet>-22 Animal Containment and Habitat Services 550 .00

Landscaping Construction and 2,815.50

041370 11501 Lochness Landscape Services 03-Fet>-22 Maintenance Services 04 1371 11512 Pumps Australia Pty Ltd 03-Fet>-22 Pool Plant Equipment Services 715 .00

Healing Ventila tion and Air Condi tion ing 764 .50

041372 11518 CMS Engineering Pty Ltd 03-Fet>-22 Services 041373 11715 Nightlife Music Pty Ltd 03-Fet>-22 Entertainment Services 805.48 041374 11863 TR Hirecom 03-Fet>-22 Event Staging Lighting and Audio 168.30 041375 11866 Ambius 03-Fet>-22 Floral Arrangement 409.46

Landscaping Construction and 49.280 .92

041376 11892 Phase 3 Landscape Construction 03-Fet>-22 Maintenance Services 041377 11907 Nature Calls Portable Toilets 03-Fet>-22 Portable Toilet Rental Services 940 .00 041378 11942 Industrial Recruitment Partners 03-Fet>-22 Temporary Personnel Services 6,813 .99

041379 11944 Su run Services Pty Ltd 03-Fet>-22 Electrical Supply and Maintenance Services 429 .97

041380 11997 Preview Industries Australia Pty Ltd 03-Fet>-22 Library Products Supply 334 .10 041381 12007 Maxey Plumbing Ply Ltd 03-Fet>-22 Plumbing and Gas Services 1,944 .47

041382 12008 Elexacom 03-Fet>-22 Electrical Supply and Maintenance Services 1.843 .59

041383 12010 Gesha Coffee Co 03-Feb-22 Retail Cafe Products Supply 1,189.60 041384 12024 Thomson Geer 03-Fet>-22 Legal Services 1.028 .50 041385 12035 Aurora Activi ties 03-Fet>-22 Childrens Activities 962 .50


04 1386 12058 Gardner Suzuki 03-Fet>-22 Maintenance Services 041387 12061 PaperScout 03-Fet>-22 Graphic Design Services 2,807 .75

041390 12148 Quremed Pty Ltd 03-Fet>-22 First Aid Equipment and Training Services 851 .70

Landscaping Construction and 36,366 .00

041391 12160 Skyline Landscape Services (WA) 03-Feb-22 Maintenance Services New Vehicle s, Spare Parts and

6,657 .90 041392 12244 Georges Bike Shop Willetton 03-Fet>-22 Maintenance Services

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Reference I Supplier I 5 1 N Number No upp ier ame Narration

Non Payroll Transactions Waste Management and Recycling

344 .69 041394 12361 Cleanaway Co Pty Ltd 03-Fet>-22 Services

041395 12441 Total Landscape Redevelopment Service Ply Ltd 03-Fet>-22 Tree Maintenance Services 31 ,649.47

041396 12491 AMC Commercial Cleaning (WA) Pty Ltd 03-Fet>-22 Cleaning and Hygiene Services 1,908 .50 041397 12535 The Behaviour Change Collaborative 03-Fet>-22 Environmental Consultancy Services 1,100.00 041398 12552 Nlcheliving Construclon 03-Fet>-22 Building ConstrucUon Services 46,738 .34

Computer Software Licensing and Support 1.430.00

041399 12585 Dapth 03-Fet>-22 Services 041400 12619 Sty1ecraf1 Australia 03-Fet>-22 Office Furniture Supply 88,095 .70 041401 12650 Canningvale Rural & Urban Services 03-Fet>-22 Earth Moving Services 4,290.00 041402 12652 Sifting Sands 03-Fet>-22 Sand Cleaning Services 1,276 .80

041403 12737 Building Certification Services Pty Ltd 03-Fet>-22 Building Management System Services 440 .00

041404 12761 Payroll Edge Consulting 03-Fet>-22 Human Resource Consultancy Services 2,475.00

041405 12803 Seek ltd 03-Fet>-22 Media Placement Services 11,000 .00 041406 12808 Mad Dog Promotional Products Pty Ltd 03-Fet>-22 Badges, Tags , Engraving Services 1,897 .50 0414 10 12824 Cobblestone Concrete Pty Ltd 03-Fet>-22 Concrete and Cement Supply 8,567 .35 0414 11 12842 Bitumen Surfacing 03-Fet>-22 Asphalt Services 15.485 .88

New Vehicles, Spare Parts and 6,633 .00

0414 12 12879 Digga West & Earthparts WA 03-Fet>-22 Maintenance Services 041413 12890 All Lines 03-Fet>-22 Line Marking Services 495.00 0414 14 12891 NatraPlas Pty Ltd 03-Fet>-22 Safety Products Supply 1.485.00 0414 15 12893 The Reed Collective 03-Fet>-22 Presenter and Speaker Services 800 .00 0414 16 12895 AiM Fun Learning 03-Fet>-22 Entertainment Services 247.50 041417 12899 Andrew Benson 03-Fet>-22 Education and Training Services 102.00 0414 18 12903 Confident Speakers Academy 03-Fet>-22 Presenter and Speaker Services 1,000 .00 041434 10001 ATO Mail Payments 10-Fet>-22 Government Authority 108,600 .00

Investigation and Laboratory Testing 1,715 .85

041435 10003 Asl ab Pty Ltd 10-Fet>-22 Services 041436 10004 Bunnings ltd 10-Fet>-22 Tools and General Hardware Supply 1,362.76

041437 10006 Boral Construction Materials Group Ltd 10-Fet>-22 Building and Constructions Material Supply 158.40

041438 10008 Dulux Austral ia 10-Fet>-22 Paints and Solvents Supply 125.26 041439 10009 McLeods 10-Fet>-22 Legal Services 4,280 .27 041440 10010 Landgate 10-Fet>-22 Government Authority 4,811 .00


041441 10012 Enzed Welshpool 10-Fet>-22 Maintenance Services Office Machines and Maintenance and

2,257.40 041442 10013 Fuji Xerox Australia Pty Ltd 10-Fet>-22 Accessories Supply

041443 10017 Janissen Electrics 10-Fet>-22 Electrical Supply and Maintenance Services 5,210 .93

041444 10018 Blackwoods 10-Fet>-22 Tools and General Hardware Supply 5,339.40 New Vehicles. Spare Parts and

165.00 041445 10019 Major Motors Pty Ltd 10-Fet>-22 Maintenance Services

Agricullure General Power Equipment 1,072 .00

041446 10020 Beacon Equipment 10-Fet>-22 Supply New Vehicles. Spare Parts and

276.70 041447 10023 E & MJ Rosher Pty Ltd 10-Fet>-22 Maintenance Services

NewVehlcles, Spare Parts and 101.57

041448 10031 John Hughes 10-Fet>-22 Maintenance Services Printed Publications and Newspapers

3.421.19 041449 10037 westbooks 10-Fet>-22 Supply 041450 10040 Flexl Staff Pty Ltd 10-Fet>-22 Temporary Personnel Services 52,145.97 041451 10042 Satellite Security Services 10-Fet>-22 Surveillance Equipment Services 5,367 .60 041452 10043 Beaver Tree Services 10-Fet>-22 Tree Maintenance Services 62,660 .56

Waste Management and Recycling 1,444.08

041453 10044 Capital Recycling 10-Fet>-22 Services 041454 10045 Mal1<etrorce Pty ltd 10-Fet>-22 Print Advertising 2,803.43

Landscaping Construction and 710 .84

041455 10057 Strata Green 10-Fet>-22 Maintenance Services 041456 10061 Bidfood WA Pty Ltd 10-Fet>-22 Groceries and Milk Supply 713.40

New Vehicles. Spare Parts and 1.480.65

041457 10062 T-Oulp 10-Fet>-22 Malnlenance Services

041458 10063 Totally Work Wear 10-Fet>-22 Corporate Uniforms and Work Wear Supply 222 .37

041459 10064 PFD Food Services Ply Ltd 10-Fet>-22 Retail care Products Supply 543 .51 New Vehicles, Spare Parts and

315 .75 041460 10066 Japanese Truck & Bus Spares Pty Ltd 10-Fet>-22 Maintenance Services 041461 10073 Curost Milk Supply 10-Fet>-22 Groceries and MIik Supply 98 .31

NewVehlcles, Spare Parts and 6,573 .67

041462 10076 Superior Pak Ply Ltd 10-Fet>-22 Maintenance Services 041463 10078 Sonic Health Plus Pty ltd 10-Fet>-22 Medical Assessment Services 121.00 041464 10083 Sledgehammer Concrete Cutting Service 10-Fet>-22 Concrete and Kerb Cutting Services 685.80 041465 10099 Bunzl Lid 10-Fet>-22 Packaging Supply 74 .62 041466 10100 Brooks Hire Service Pty Ltd 10-Fet>-22 Plant or Equipment Hire Services 387 .20 041467 10104 Castro! Australia Pty Ltd 10-Fet>-22 Oil and Lublicants Supply 3,765.85

WarnrllltJstklt - '•bnJa>'y21'.X22A:icsi-t!Wa...-...it.Jdlrwtap:wt 0!,i,:lJJ»llll!.7


Page 50



Non Payroll Transactions Irrigation and Plumbing Components

3,411 .92 041468 10111 Nutrien Waler 10-Feb-22 Supply

041469 10112 Jason Signmakers 10-Feb-22 Signage and Accessories Supply 739 .83 041470 10120 SI JOhn Ambulance Western Australia Ltd 10-Feb-22 Rescue Services 522 .50

041471 10130 Work Clobber 10-Feb-22 Personal Protective Equipment Supply 164.00

041472 10131 WA Limestone Co 10-Feb-22 Earth and Stone Supply 11,266 .69 Landscaping Construction and

9.539 .36 041473 10132 LO Total 10-Feb-22 Maintenance Services 041474 10136 Tip Top Bakeries 10-Feb-22 Retail Cafe Products Supply 32 .76 041475 10141 City of Armadale 10-Feb-22 Government Authorily 1,137.67 041476 10167 Green Skills Inc 10-Feb-22 Temporary Personnel Services 1,343 .10 041477 10168 lsentia Pty ltd 10-Feb-22 Media Monitoring Services 4,269.10 041478 10172 Dell Australia Ply ltd 10-Feb-22 Computer Hardware Supply 3,124.00 041479 10173 Kennards Hire 10-Feb-22 Plant or Equipment Hire Services 2.850.08 041480 10183 Central Lock & Key 10-Feb-22 Locksmith Services 125.00

041481 10208 Porter Consulting Engineers 10-Feb-22 Civil Engineering Consultancy Services 32,092 .50

041482 10218 Rent A Fence Pty Lid 10-Feb-22 Fencing and Gate Services 2,161 .06 Computer Software Licensing and Support

112,221 .75 041483 10222 Data 3 Ltd 10-Feb-22 Services 041484 10223 Commercial Aquatics Australia Ply ltd 10-Feb-22 Pool Plant Equipment Services 148.50 041485 10230 Speedo Australia Pty Ltd 10-Feb-22 Retail Swimwear and Accessories 360 .80 041486 10239 Brownes Foods Operations Ply Lid 10-Feb-22 Groceries and Milk Supply 596 .12

Heating Ventilation and Air Condi tioning 1,900 .03

041487 10244 Diverse Air Ply ltd 10-Feb-22 Services 041488 10249 Vorgee Ply ltd 10-Feb-22 Retail SW'imwear and Accessories 3,511 .03 041489 10254 West Coast Profilers Ply Ltd 10-Feb-22 Road Profil ing Services 9,733 .04 041490 10260 Talis Consultants Ply ltd 10-Feb-22 Asset Management Services 396 .00

New Vehicles. Spare Parts and 2,887 .28

041491 10266 Bucher Municipal Ply Ltd 10-Feb-22 Maintenance Services Computer Sottware Licensing and Support

11,281 .38 041492 10270 Technology One Limited 10-Feb-22 Services 041493 10286 Sign-A-Rama (Welshpool) 10-Feb-22 Graphic Design Services 356 .39 041494 10289 Turf Care WA Ply Ltd 10-Feb-22 Turf Supply and Maintenance Services 3,564 .00

Roads and Transport Assets Construction 423,077 .16

041495 10290 Downer EDI Works Pty Ltd 10-Feb-22 Services 041496 10329 Cox Architecture Ply ltd 10-Feb-22 Architectural Consultancy Services 25,410 .00

Paving Installation and Maintenance 5,091 .25

041497 10334 Jack Brickpaving & Reinstating Ply ltd 10-Feb-22 Services

041498 10335 Bovel ls & Blue Ribbon Unit Trust 10-Feb-22 Ready to Eat Meals Services 145.00 041499 10346 HHG Legal Group 10-Feb-22 Legal Services 4,188.93 041500 10347 Ascon Survey & Drafting Ply ltd 10-Feb-22 Surveying and Drafting Services 7,129.04 041501 10349 Cockburn Party Hire 10-Feb-22 Entertainment Services 7,460 .76 041502 10350 3 Logix Pty ltd 10-Feb-22 GPS Monitoring Services 1.320 .00 041503 10354 Marta Opalina Yip 10-Feb-22 Chlldrens Activities 150.00 041504 10371 Wembley Cement 10-Feb-22 Concrete and Cement Supply 1,258.40 041505 10386 Garrards Ply Ltd 10-Feb-22 Herbicides and Pesticides Supply 510 .58

041506 10405 Statewide Cleaning Supplies Ply ltd 10-Feb-22 Cleaning Products and Accessories Supply 2,259.73

041507 10406 Austral ia Post 10-Feb-22 Courier and Postage Services 4,584.18 041508 10407 Coca-Cola Amatil Ply Ltd 10-Feb-22 Retail Cafe Products Supply 2,129.05 041509 10418 Ecoscape 10-Feb-22 Landscape Architecture Services 2,81 1.60 0415 10 10430 Nuturf 10-Feb-22 Herbicides and Pesticides Supply 1,514.70 0415 11 10465 Black Box Control Ply Lid 10-Feb-22 GPS Monitoring Services 1.166.00

Electronic Supply and Maintenance 300 .55 041512 10473 KCI Industries Pty Ltd 10-Feb-22 Services


0415 13 10492 Powell Industrial Ply ltd 10-Feb-22 Maintenance Services

0415 14 10497 Brlkmakers 10-Feb-22 Earth and Stone Supply 3,243 .68 0415 15 10506 Purearth 10-Feb-22 Sand Soil and Mulch Supply 6,160.00 041516 10512 Alsco Pty Limited 10-Feb-22 Cleaning and Hygiene Services 1,382 .26 041517 10533 Talent Propeller Ply Limited 10-Feb-22 Membership Subscription Services 770.00 0415 18 10591 West Coast Cookies 10-Feb-22 Retail Cafe Products Supply 329.46 0415 19 10595 Vocus Ply ltd 10-Feb-22 Telecommunication Services 5.988.90


041520 10598 ONO Distributors 10-Feb-22 Services 041521 10607 Air Liquide Australia Ltd 10-Feb-22 Industrial or Medical Gas Supply 94 .26 041522 10634 BP Australia Ply Ltd 10-Feb-22 Fuel and Fuel Card Services 20,090 .69 041523 10635 Easisalary 10-Feb-22 Operating Lease Services 1.130.84

Tyres, Tubes and Automotive Battery 365 .20

041524 10643 Ba ttery Mart 10-Feb-22 Supply NewVehlcles, Spare Parts and

782 .32 041525 10650 Heavy Automatics 10-Feb-22 Maintenance Services 041526 10674 Code Group Pty Lid 10-Feb-22 Audit and Assurance Services 825 .00 041527 10733 Right Management Consultants Ply ltd 10-Feb-22 Personnel Recru itm ent 4,180.00

041528 10756 Riskwest 10-Feb-22 Risk Management Consultancy Services 9.754 .80

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Page 51



Non Payroll Transactions 041529 10802 Compu-Stor 10-Feb-22 Document Management Services 1,682 .66

Fire Prolection System and Equipment 10,650.84

041530 10806 Workpower Incorporated 10-Feb-22 Service 041531 10825 Unilever Australia Ltd 10-Feb-22 Retail Cafe Products Supply 911.49


041532 10844 Truck Centre (WA) Ply Ltd 10-Fel).22 Maintenance Services 041533 10910 Daylight Letters 10-Fel).22 Planl or Equipment Hire Services 480 .00

New Vehicles. Spare Parts and 49 .57

041534 10959 Statewide Bearings 10-Fel).22 Maintenance Services

041535 10961 Workplace Supplies Welshpool 10-Fel).22 Cleaning ProduclS and Accessories Supply 249 .15

041536 10997 AE Hoskins & Sons 10-Fet,.22 Building Construction Services 1,089 .00

041537 11002 Australian Grown Ply Ltd 10-Fel).22 Corporate Uniforms and Work Wear Supply 704 .00

041538 11009 State Law Publisher 10-Fet,.22 Government Authority 249 .60 041539 11018 Allstate Kerning and Concrete 10-Fel).22 Concrete and Kerb Cutting Services 26.878 .01 041540 11024 Ultimo Catering & Events Ply Ltd 10-Feb-22 Catering Services 1,610 .00 041541 11026 United Wolves 10-Fet,.22 Event Management Services 1,573 .00 041542 11033 Tanks For Hire 10-Fel).22 Plant or Equipment Hire Services 1,232 .00 041543 11083 BGC Concrete 10-Fet,.22 Concrete and Cement Supply 5,549 .94

041544 11095 Stantons International Audit & Consulting Ply Ltd 10-Fel).22 Probity Advisor Services 1.293 .05

041545 11127 Volunteering w A 10-Fet,.22 Membership Subscription Services 220 .00 041546 11150 Platinum Barriers Ply Ltd 10-Feb-22 Fencing and Gate Services 825 .00 041547 11160 Charter Plumbing & Gas 10-Fel).22 Plumbing and Gas Services 861 .39 041548 11181 Financially Empowered 10-Feb-22 Presenter and Speaker Services 825 .00

041549 11187 Access Without Barriers Ply Ltd 10-Fet,.22 General Building Maintenance Services 376.75

Asbestos Monitoring and Management 869.00

041550 11212 Fremantle Asbestos 10-Fel).22 Services 041551 11226 Living Turf 10-Fet,.22 Turf Supply and Maintenance Services 12,254 .00 041552 11273 illion Austra lia Ply Ltd 10-Fel).22 Audit and Assurance Services 193.60 041553 11342 Specialised Security Shredding 10-Fel).22 Documenl Management Services 10.12 041554 11350 Allmark & Associates Pty Ltd 10-Feb-22 Badges, Tags , Engraving Services 239 .80

041555 11361 Trayd Austral ia Pty Ltd 10-Fel).22 General Building Maintenance Services 1,541 .10

041556 11408 Home Chef 10-Fel).22 Ready to Eat Meals Services 3,659 .22 041557 11428 Treenet 10-Fel).22 Membership Subscription Services 1,600 .00 041558 11449 Contraflow Ply ltd 10-Fel).22 Traffic Managemen t Services 66,251 .91

Computer Software Licensing and Support 1,980.00

041559 11464 DC Alliance 10-Fet,.22 Services Landscaping Construction and

792 .00 041560 11501 Lochness Landscape Services 10-Fel).22 Maintenance Services

Heating Ventilation and Air Conditioning 3,082 .83

041561 11518 CMS Engineering Pty Ltd 10-Fet,.22 Services 041562 11575 Perth Picket Fence Hire 10-Fel).22 Fencing and Gate Services 144.00

041563 11583 Trugrade Medical Supplies 10-Fet,.22 Medical Equipment and Accessories Supply 3,818 .76

041564 11619 Kleenheat Gas - AP Invoices 10-Fel).22 Natural Gas Distribution Services 617 .14 041565 11637 Sea Containers (WA) Pty Ltd 10-Fel).22 Plant or Equipment Hire Services 444.40 041566 11665 Richmond Consul ting 10-Fel).22 Presenter and Speaker Services 1,200 .00 041567 11726 Langford Aboriginal Associa tion 10-Fet,.22 Charily Organisation Services 3,300 .00 041568 11747 Tutt Bryan! Hire Ply Lid 10-Fel).22 Plan1 or Equipment Hire Services 350.00 041569 11771 Plant Assessor 10-Fel).22 Audit and Assurance Services 15,840.00 04 1570 11789 New Ground Water Services Ply Ltd 10-Fet,.22 Irrigation Maintenance Services 250.044 .34


041571 11892 Phase 3 Landscape Construction 10-Fel).22 Maintenance Services

041572 11914 Eclipse Soils Pty Ltd 10-Fet,.22 Sand Soil and Mulch Supply 4.158.00 041573 11942 Industrial Recruitment Partners 10-Fel).22 Temporary Personnel Services 2.428 .00

041574 11944 Su run Services Pty Ltd 10-Feb-22 Electrical Supply and Mainlenance Services 1,131.06

041575 11969 NAPA (Covs) 10-Fel).22 Tools and General Hardware Supply 1,046 .68 Computer Software Licens ing and Support

187.00 041576 11992 Work Metrics Ply Ltd 10-Fel).22 Services

Waste Management and Recycling 9,226 .29

041577 12000 Community Greenwaste Recycling Ply Ltd 10-Fel).22 Services 041578 12007 Maxey Plumbing Ply Ltd 10-Fel).22 Plumbing and Gas Services 3,951.21

04 1579 12008 Elexacom 10-Fet,.22 Eleclrical Supply and Maintenance Services 2,208 .71

041580 12036 Rooftop Balloons 10-Feb-22 Entertainment Services 1,100.00 041581 12053 Southern Cross Protection Ply Ltd 10-Fet,.22 Cash Collecijon and Deposit Services 660 .00 041582 12061 PaperScout 10-Fet,.22 Graphic Design Services 1,534 .50 041583 12063 Streamline Enterlainment Ply Lid 10-Fel).22 Entertainment Services 1,100.00

041584 12129 Professional Cabling Services 10-Fet,.22 Electrical Supply and Maintenance Services 5,192.00

041585 12141 Madcow Entertainment 10-Fel).22 Entertainment Services 1,145.00 041586 12192 Office of the Auditor General 10-Fel).22 Government Authority 63,910 .00 041587 12199 BBC Enlertainment 10-Feb-22 Entertainment Services 2,200 .00



Page 52



Non Payroll Transactions Roads and Transport Assets Construction

2,159.85 041588 12204 Ground Support System (Aust) 10-Fet>-22 Services


041589 12215 Event Staff Ply Ltd 10-Fet>-22 Services 041590 12258 CloudWave Ply Ltd 10-Fet>-22 ICT Consultancy Services 1.459.80 041591 12290 Asphaltech Ply Lid 10-Fet>-22 Asphalt Services 37,174.89 041592 12314 MOA Benchmarking 10-Fet>-22 Audit and Assurance Services 275.00

Electronic Supply and Maintenance 10,390 .00

041593 12373 JB Hi-Fl Solutions (Osborne Park) 10-Fet>-22 Services

041594 12439 Sunset Stand Up Paddleboards Pty Ltd 10-Fet>-22 Photography and Vldeography Services 400 .00

041595 12537 Eco Action Pty Ltd 10-Fet>-22 Education and Training Services 350 .00 041596 12616 BE Projects 10-Fet>-22 Building Construction Services 561 ,832 .17 041597 12650 Canningvate Rural & Urban Services 10-Fet>-22 Earth Moving Services 1,870.00 041598 12652 Sifting Sands 10-Fet>-22 Sand Cleaning Services 10,286 .59 041599 12664 Vestone Capital Ply Ltd 10-Fet>-22 Computer Hardware Supply 1,095.60 041600 12712 Enviro Sweep 10-Fet>-22 Road Sweeping Services 1,045 .00


041601 12726 Magic Car Wash Bentley 10-Fet>-22 Maintenance Services 041602 12740 The M uslcal Mum 10-Fet>-22 Chlldrens Activities 150.00 041603 12754 Azility 10-Fet>-22 ICT Consultancy Services 5,500 .00

041604 12761 Payroll Edge Consulting 10-Fet>-22 Human Resource Consultancy Services 1,650 .00

041605 12787 Equlgroup Ply Ltd 10-Fet>-22 Computer Hardware Supply 9,193.88 041606 12805 Youngster.co 10-Fet>-22 Education and Training Services 2,200 .00 041607 12818 Paatsch Consulting Ply Ltd 10-Fet>-22 Access Consultancy Services 17,448.75 041608 12821 William Langford Community House Inc 10-Fet>-22 Catering Services 160.00 041609 12824 Cobblestone Concrete Ply Lid 10-Fet>-22 Concrete and Cement Supply 3,745 .50 0416 10 12874 Maddington Concrete Products Pty Ltd 10-Fet>-22 Concrete and Cement Supply 1,399 .20 0416 11 12881 ln2food 10-Fet>-22 Groceries and MIik Supply 212 .62 041612 12884 Baolicious 10-Fet>-22 Event Catering 1,830 .00 0416 13 12890 All Lines 10-Fet>-22 Line Marking Services 3,432 .00

0416 14 12897 Backsafe Australia 10-Fet>-22 Building and Constructions Material Supply 1,346.40

0416 15 12900 Endurequlp Hoists Ply Ltd 10-Fet>-22 Holst Construction and Repair Services 54 ,890 .00

041616 12902 Diversity Focus Ply Ltd 10-Fet>-22 Grants and Sponsorship 385 .00 041617 12905 TheWell 10-Fet>-22 Entertainment Services 1,980.00 041618 12907 Raylene Pickett 10-Fet>-22 Presenter and Speaker Services 280 .00 041619 12908 Helen Skiadas 10-Fet>-22 Presenter and Speaker Services 720 .00 041620 12911 Dara Thai Dancing School 10-Fet>-22 Entertainment Services 1,000 .00 041621 12913 Khalsa Club of WA Inc 10-Fet>-22 Club and Society Services 2,000 .00 041622 12914 Prunella Riddle 10-Fet>-22 Presenter and Speaker Services 750 .00

041623 12915 Western Australian Cricket Association Lim ited 10-Fet>-22 Grants and Sponsorship 650 .00

041624 12917 Happy J Corn Dogs 10-Fet>-22 Ready to Eat Meals Services 1,235.50 041650 10001 ATO Mail Payments 17-Fet>-22 Government Authority 325,062.00 041651 10004 Bunnings Ltd 17-Fet>-22 Tools and General Hardware Supply 400 .60 041652 10005 BOC Gases Australia Ltd 17-Fet>-22 Industrial or Medical Gas Supply 125.72

041653 10006 Baral Construction Materials Group Ltd 17-Fet>-22 Building and Constructions Material Supply 9,256 .91

041654 10010 Landgate 17-Fet>-22 Government Authority 1,426.40 041655 10011 Daynite Towing Services (WA) Pty Ltd 17-Fet>-22 Vehicle Towing Services 154.00


041656 10012 Enzed Welshpool 17-Fet>-22 Maintenance Services Office Machines and Maintenance and

341 .00 041657 10013 Fuji Xerox Australia Ply Ltd 17-Fet>-22 Accessories Supply

041658 10014 Gronbek Security 17-Fet>-22 Locksmith Services 5,123.80

041659 10015 Greenlite Electrical Contractors Pty Ltd 17-Fet>-22 Electrical Supply and Maintenance Services 763 .54

041660 10016 Hydroquip Pumps 17-Fet>-22 Irrigation Maintenance Services 1,210 .00

041661 10017 Janissen Electrics 17-Fet>-22 Electrical Supply and Maintenance Services 9,563.44


041662 10019 Major Motors Ply Ltd 17-Fet>-22 Maintenance Services

Agriculture General Power Equipment 1,801 .35

041663 10020 Beacon Equipment 17-Fet>-22 Supply New Vehicles, Spare Parts and

462 .77 041664 10023 E & MJ Rosher Ply Ltd 17-Fet>-22 Maintenance Services 041665 10026 Terweys Hardware Ply Ltd 17-Fet>-22 Tools and General Hardware Supply 35.45 041666 10034 King Earthmoving 17-Fet>-22 Earth Moving Services 14,356 .16

Printed Publications and Newspapers 5,356.97

041667 10037 Westbooks 17-Fet>-22 Supply

041668 10039 Unlcare Health 17-Fet>-22 Medical Equipment and Accessories Supply 75 .50

041669 10040 Flexi Staff Ply Ltd 17-Fet>-22 Temporary Personnel Services 4,067 .25 041670 10042 Satellite Security Services 17-Fet>-22 Surveillance Equipment Services 692 .90 041671 10043 Beaver Tree Services 17-Fet>-22 Tree Maintenance Services 15,287 .44



Page 53



Non Payroll Transactions 041672 10045 Marketforce Ply Ltd 17-Fet>-22 Print AdvE!ftising 1,703 .55 041673 10061 Bidfood WA Ply Lid 17-Fet>-22 Groceries and Milk Supply 2,540.o?


041674 10062 T-Ouip 17-Fet>-22 Maintenance Services New Vehicles. Spare Parts and

101 .90 041675 10066 Japanese Truck & Bus Spares Ply Ltd 17-Fet>-22 Maintenance Services

041676 10067 Complete Office Supplies Ply Ltd 17-Fet>-22 Office Stationery and Consumables Supply 188.36

Tyres. Tubes and Automotive Battery 7,110.13

041677 10072 Brldgeslone Auslralia Ltd 17-Fet>-22 Supply

041678 10073 Curost MIik Supply 17-Fet>-22 Groceries and Milk Supply 98 .31 New Vehicles. Spare Parts and

204 .61 041679 10076 Superior Pak Pty Lid 17-Fet>-22 Mainlenance Services

041680 10078 Sonic Healt/1 Plus Ply Ltd 17-Fet>-22 Medical Assessment Services 1,791 .90 041681 10082 Aquamonix Ply Ltd 17-Fel>-22 Irrigation Maintenance Services 445 .50 041682 10088 A Bobcat Service 17-Fet>-22 Plant or Equipment Hire Services 1.705 .00 041683 10100 Brooks Hire Service Pty Ltd 17-Fel>-22 Plant or Equipment Hire Services 17,921.91 041684 10126 Royal Life Saving Society 17-Fet>-22 Education and Training Services 770 .00 041685 10146 Fulton Hogan Industries Ply Ltd 17-Fet>-22 Asphall Services 790 .90 041686 10148 Optima Press Pty Ltd 17-Fet>-22 Printing Services 562 .10 041687 10150 Neverfail Springwater Lid 17-Fet>-22 Water Cooler Rental Services 367 .20 041688 10171 Hays Specialist Recruttmenl 17-Fet>-22 Temporary Personnel Services 2,080 .85

Mechanical Engineering Consultancy 880 .00

041689 10188 David WIiis & Associates 17-Fel>-22 Services 041690 10194 Natural Area Management & Services 17-Fet>-22 Wholesale Nursery Services 14,025 .33 041691 10230 Speedo Australia Ply Ltd 17-Fel>-22 Retail Swimwear and Accessories 1,175.90 041692 10239 Brownes Foods Operations Ply Ltd 17-Fet>-22 Groceries and Milk Supply 340 .90

Heating Ventilation and Air Condi tioning 12.780.42

041693 10244 Diverse Air Ply Ltd 17-Fet>-22 Services

041694 10265 LFA First Response 17-Fet>-22 Medical Equipment and Accessories Supply 302 .50

041695 10273 GFG Consulting 17-Fet>-22 Project Management Consultancy Services 2,656 .50

041696 10280 Market City Operator Co Pty Ltd 17-Fet>-22 Electricity Distribution Services 279 .57 041697 10286 Sign-A-Rama (Welshpool) 17-Fet>-22 Graphic Design Services 3.025 .00 041698 10289 Turf Care WA Ply Ltd 17-Fet>-22 Turf Supply and Maintenance Services 7,308.40 041699 10309 Chung Wah Association Inc 17-Fet>-22 Performing Arts Professional Services 450 .00

Paving Installation and Maintenance 896 .30

041700 10334 Jack Brickpaving & Reinslating Ply Ltd 17-Fet>-22 Services 041701 10346 HHG Legal Group 17-Fet>-22 Legal Services 27,240 .62 041702 10347 Ascon Survey & Drafting Ply Ltd 17-Fet>-22 Surveying and Drafting Services 6,492.46

041703 10384 Geofabrics Australasia Ply Ltd 17-Fet>-22 Building and Constructions Material Supply 10.272 .90

041704 10388 Lovegrove Turf Services Ply Lid 17-Fet>-22 Turf Supply and Maintenance Services 6,500.00 041705 10394 Department Fire & Emergency Services 17-Fet>-22 Government Authority 448.098 .33 041706 10403 Construction Training Fund 17-Fet>-22 Bonds Refunds and Other 9,395.94 041707 10406 Australia Post 17-Fet>-22 Courier and Postage Services 2.20 041708 10407 Coca-Cola Amatil Ply Ltd 17-Fet>-22 Retail Cafe Products Supply 367.42 041709 10408 Cunln University 17-Fel>-22 Education and Training Services 19,171 .08

0417 10 10415 Heatley Sales Ply Ltd 17-Fet>-22 Personal Protective Equipment Supply 146.78

041711 10423 Cardno WA Pty Lid 17-Fet>-22 Planning Consultancy Services 911.90 041712 10430 Nuturf 17-Fet>-22 Herbicides and Pesticides Supply 968.00

0417 13 10431 Allstate Safety Products 17-Fet>-22 Personal Protective Equipment Supply 1.326 .05


0417 14 10432 Site Waste Services 17-Fet>-22 Services

041715 10447 Shade Experience 17-Fet>-22 Blinds and Shades Services 14.575 .00 Roads and Transport Assets Construction

10,338.77 0417 16 10458 Award Contracting 17-Fet>-22 Services 0417 17 10465 Black Box Control Ply Ltd 17-Fet>-22 GPS Monitoring Services 1,116.50

0417 18 10478 Department of Mines, Industry Regulalions & Safety 17-Fet>-22 Government Aulhority 19,132.56

0417 19 10495 Great Temptations Ply Ltd 17-Fet>-22 Retail care Products Supply 241 .56 041720 10500 H Polesy & Co Ply Lid 17-Fel>-22 Packaging Supply 1,897 .83 041721 10512 Alsco Ply Limited 17-Fet>-22 Cleaning and Hygiene Services 469 .62 041722 10540 Quantum Assurance 17-Fet>-22 Audit and Assurance Services 1,750.00 041723 10547 Profile Painling & Decorating Ply Ltd 17-Fet>-22 Painling Services 8.580 .00 041724 10554 Kone Elevators Pty Ltd 17-Fet>-22 Elevator Maintenance Services 330.00


041729 10598 ONO Distributors 17-Fet>-22 Services 041730 10603 TO DA South Perth 17-Fet>-22 Medical Assessment Services 267 .80 041731 10607 Air Liquide Australia Lid 17-Fet>-22 Industrial or Medical Gas Supply 1,392 .80 041732 10634 BP Australia Ply Lid 17-Fet>-22 Fuel and Fuel Card Services 49.486 .21 041733 10635 Easisalary 17-Fet>-22 Operating Lease Services 17,324.08

Tyres, Tubes and Automotive Battery 893 .20

041734 10643 Battery Mart 17-Fet>-22 Supply



Page 54



Non Payroll Transactions New Vehicles, Spare Parts and

1,920 .60 041735 10646 Kenwick Auto Electrics 17-Fet>-22 Maintenance Services

041736 10760 Autosmart South Metro 17-Fet>-22 Cleaning Products and Accessories Supply 907 .50


041737 10796 AJ Baker & Sons Ply Ltd 17-Fet>-22 Services Fire Protection System and Equipment

2,428.25 041738 10806 Workpower Incorporated 17-Fet>-22 Service


041739 10844 Truck Centre (WA) Ply Ltd 17-Fet>-22 Maintenance Services 041740 10865 Messages On Hold 17-Fet>-22 Call Centre Solution Services 702 .00

Waste Management and Recycling 16.50

041741 10867 Wren Oil 17-Fet>-22 Services 041742 10893 UES lntemaUonal Ply Ltd 17-Fet>-22 Tools and General Hardware Supply 66 .00 041743 10911 AO Lets Go Poster Distribution Ply Ltd 17-Fet>-22 Printing Services 1,463 .00 041744 10997 AE Hoskins & Sons 17-Fet>-22 Building Construction Services 80,632 .92

New Vehicles, Spare Parts and 3,366.86

041745 11043 AV Truck Services Pty Ltd 17-Fet>-22 Maintenance Services 041746 11065 AFGRI Equipment Australia Ply Lid 17-Fet>-22 Agriculture Machinery Supply 375 .90 041747 11108 Royal Wolf Australia Ply Ltd 17-Fet>-22 Plant or Equipment Hire Services 583 .94

041748 11113 Whaleback Golf Course Management Ply Ltd 17-Fet>-22 Sports and Recreational Activity Services 19,647 .56

041749 11140 ABCORP Australasia Ply Lid 17-Fet>-22 Badges. Tags . Engraving Services 1,028 .50 041750 11157 Cannon Hygiene Australia Ply Ltd 17-Fet>-22 Cleaning and Hygiene Services 8,958 .56 041751 11160 Charter Plumbing & Gas 17-Fet>-22 Plumbing and Gas Services 880 .21

041752 11187 Access W ithout Barriers Pty Ltd 17-Fet>-22 General Building Maintenance Services 2,355 .50

041753 11225 LGIS Insurance Broking 17-Fet>-22 Insurance Services 742,400 .90 New Vehicles, Spare Parts and

120,00 041754 11257 Wesbar Vanquip 17-Fet>-22 Maintenance Services 041755 11285 Thyssenkrupp Elevator Austral ia Ply Lid 17-Fet>-22 Elevator Maintenance Services 864.16 041756 11342 Specialised Security Shredding 17-Fet>-22 Document Management Services 31 .00


041757 11353 Veale Auto Parts 17-Fet>-22 Maintenance Services

041758 11360 360 Environmental Ply Ltd 17-Fet>-22 Audit and Assurance Services 1,402.50 041759 11408 Home Chef 17-Fet>-22 Ready to Eat Meals Services 1,478 .70

041760 11444 Endurequlp Services WA 17-Fet>-22 Holst Construction and Repair Services 258 .72

041761 11449 Contraflow Ply Ltd 17-Fet>-22 Traffic Management Services 51 ,112.51 041762 11467 Freedom Fai ries Ply Lid 17-Fel>-22 Entertainment Services 5,665 .00

041763 11500 Liquid Gold Beekeeping 17-Fel>-22 Animal Containment and Habitat Services 198.00

Landscaping Construction and 3,282 .00

041764 11501 Lochness Landscape Services 17-Fet>-22 Maintenance Service.s Heating Ventila tion and Air Condi tioning

1,062 .10 041765 11518 CMS Engineering Ply Lid 17-Fet>-22 Services

041766 11567 IPEC Ply Lid 17-Fet>-22 Courier and Postage Services 14.56

041767 11583 Trugrade Medical Supplies 17-Fel>-22 Medical Equipment and Accessories Supply 43.45

041768 11599 Rider Levett Bucknall (WA) Ply Lid 17-Fet>-22 Planning Consultancy Services 5,500 .00

041769 11780 Medical Sales & Service Ply Lid 17-Fet>-22 Medical Equipment and Accessories Supply 1,987 .61

Electrical and Electronic Engineering 11,095.24

041770 11783 Stiles Electrical & Communication Services 17-Fet>-22 Consultancy Services 041771 11829 AE Smith Service Ply Lid 17-Fel>-22 Painting Services 7,425.30 041772 11887 Big Screen Video Sales Ply Ltd 17-Fet>-22 Slgnage and Accessortes Supply 907 .50 041773 11899 Amped Digital 17-Fel>-22 Computer Hardware Supply 19,147.70 041774 11940 Knight Frank Australia Ply Ltd 17-Fet>-22 Appraisal and Valuation Services 9,735 .00 041775 11942 Industrial Recruitment Partners 17-Fel>-22 Temporary Personnel Services 6,926 .08

041776 11944 Su run Services Pty Ltd 17-Fet>-22 Electrical Supply and Maintenance Services 245,212 .81

041777 11969 NAPA (Govs) 17-Fel>-22 Tools and General Hardware Supply 2,366.64 Roads and Transport Assets Construction

3,141 .60 041778 11999 Erections WA 17-Fet>-22 Services 041779 12007 Maxey Plumbing Ply Lid 17-Fel>-22 Plumbing and Gas Services 56,896 .36

041780 12008 Elexacom 17-Fet>-22 Electrical Supply and Maintenance Services 3,887 .20

041781 12009 Northlake Electrical Pty ltd 17-Fel>-22 Electrical Supply and Maintenance Services 261.47

041782 12010 Gesha Coffee Co 17-Fet>-22 Retail Cafe Products Supply 4,112.54 041783 12013 Acacia Pharmacy Bentley 17-Fel>-22 Pharmacy Services 623 .75 041764 12024 Thomson Geer 17-Fet>-22 Legal Services 2,778.46 041785 12053 Southern Cross Protection Ply Lid 17-Fel>-22 Cash Collection and Deposit Services 680 .63

Agriculture General Power Equipment 530 .00

041786 12055 MowMaster Turf Equipment 17-Fet>-22 Supply 041789 12139 A1 Plaques WA 17-Fet>-22 Parks Furniture and Amenities Supply 797.00 041790 12205 The Jungle Body With Kaitl in 17-Fet>-22 Fitness Class Services 640 .00



Page 55



Non Payroll Transactions

041791 12217 Medelect 17-Fet>-22 Medical Equipment and Accessories Supply 885 .50

041792 12222 Tracey Batten 17-Fet>-22 Sports Ump ire Services 150.00 Landscaping Construction and

3,740 .00 041793 12266 ABM Landscaping 17-Fet>-22 Maintenance Services 041794 12279 Mills Resources 17-Fet>-22 Temporary Personnel Services 9,476.24 041796 12314 MOA Benchmarking 17-Fet>-22 Audit and Assurance Services 275.00 041797 12333 IES Cultural Heritage 17-Fet>-22 Environmental Consultancy Services 4,950 .00


041798 12373 JB Hi-Fl Solulions (Osborne Park) 17-Fet>-22 Services

041799 12392 With Archttecture Studio Ply Ltd 17-Fet>-22 Architectural Consultancy Services 8,096 .00

041800 12404 Schnelder Electric Australia Pty Ltd 17-Fet>-22 Electrical Supply and Maintenance Services 3,864 .30


041801 12420 Harvey Norman Electrical Cannington 17-Fet>-22 Services 041802 12438 Empower2free Ply Ltd 17-Fet>-22 Education and Training Services 990 .00 041803 12457 HAS Earthmoving 17-Fet>-22 Plant or Equipment Hire Services 8,590 .80

Landscaping Construction and 21 ,351 .00

041804 12482 Gambara Ply Ltd 17-Fet>-22 Maintenance Services 041805 12490 Jani King (WA) Ply Ltd 17-Fet>-22 Cleaning and Hygiene Services 44 ,520.30 041806 12491 AMC Commercial Cleaning (WA) Ply Ltd 17-Fet>-22 Cleaning and Hygiene Services 19,062 .08 041807 12522 Standards Australia Ltd 17-Fet>-22 Membership Subscription Services 672 .66


041808 12529 INACTIVE - Tyrecycle Ply Ltd 17-Fet>-22 Services 041809 12535 The Behaviour Change Collaborative 17-Fet>-22 Environmental Consultancy Services 1,100.00 0418 10 12550 Tim's Ice Cream 17-Fet>-22 Event Calering 596 .50 041811 12558 AJ Teo 17-Fet>-22 Childrens Activities 840.00 0418 12 12583 Bug Buslers 17-Fet>-22 Pest Control Services 352.00

Computer Software Licensing and Support 3,954.50

041813 12585 Dapth 17-Fet>-22 Services 0418 14 12593 Bark Environmental Ply Ltd 17-Fet>-22 Environmental Services 4,114.00 0418 15 12612 Plena Healthcare 17-Fet>-22 Medical Assessment Services 888 .80

0418 16 12690 PeopleSense by Allius 17-Fet>-22 Employee Assistance Program Services 2,431.00

041817 12709 Kieran Stoltenkamp 17-Fet>-22 Publicity and Marketing Support 1,300.00

0418 18 12715 OnTrack Solar & Electrical 17-Fet>-22 Electrical Supply and Maintenance Services 5,726 .33

041819 12781 DrawHistory 17-Fet>-22 Access Consultancy Services 4,050.00 041820 12794 Park Avenue Interiors Ply Ltd 17-Fet>-22 Graphic Design Services 4,599 .00 041824 12833 Minterellison 17-Fet>-22 Legal Services 4,951 .98


041825 12844 Cleanaway Operations Ply Ltd 17-Fet>-22 Services 041826 12849 Kee Surfacing Ply Ltd 17-Fet>-22 Asphalt Services 8,288.26 041827 12850 Structu ral Retaining Walls 17-Fet>-22 Building Construction Services 7,416.90 041828 12861 Envirapest Ply Ltd 17-Fet>-22 Weed Control Services 30,492 .00


041829 12863 Common Ground Trails Ply Ltd 17-Fet>-22 Maintenance Services 041830 12881 ln2food 17-Fet>-22 Groceries and Milk Supply 84 .71 041831 12884 Baolicious 17-Fet>-22 Event Catering 500 .00 041832 12894 Dal Plzzalolo 17-Fet>-22 Catering Services 1.431.00 041833 12901 Shamsa Sadik 17-Fet>-22 Presenter and Speaker Services 1,500.00 041834 12916 Australian Leaming Communities Network Inc 17-Fet>-22 Membership Subscription Services 330 .00 041835 12919 Connect Victoria Park Incorporated 17-Fet>-22 Grants and Sponsorship 6,600 .00 041836 12920 Paw & Chow Co Ply Ltd 17-Fet>-22 Childrens Activities 45 .00 041837 12926 Enzo Romano 17-Fet>-22 Office Furniture Supply 489 .50 041838 12927 Want Safety & Industrial Supplies 17-Fet>-22 Cleaning and Hygiene Services 213.84 041864 10001 ATO Mail Payments 24-Fet>-22 Government Authority 11 4,486 .00


041865 10003 Asl ab Ply Ltd 24-Fet>-22 Services

041866 10004 Bunnlngs Ltd 24-Fet>-22 Tools and General Hardware Supply 1,366 .92

041867 10006 Boral Construction Materials Group Ltd 24-Fet>-22 Building and Constructions Material Supply 495 .00

041868 10009 McLeods 24-Fet>-22 Legal Services 2,737.79 041869 10010 Landgate 24-Fet>-22 Government Authority 4,675.83 041870 1001 1 Daynite Towing Services (WA) Ply Ltd 24-Fet>-22 Vehicle Towing Services 121 .00 041871 10014 Gronbek Security 24-Fet>-22 Locksmith Services 160.00

041872 10017 Janissen Electrics 24- Fet>-22 Electrical Supply and Maintenance Services 1,824.24

Agriculture General Power Equipment 2,373 .20

041873 10020 Beacon Equipment 24-Fet>-22 Supply

041874 10021 Wine Australia Pty Limited 24-Fet>-22 Office Stationery and Consumables Supply 265 .96


041875 10022 New Town Toyota 24-Fet>-22 Maintenance Services 041876 10026 Terweys Hardware Pty Ltd 24-Fet>-22 Tools and General Hardware Supply 64 .45

Printed Publications and Newspapers 1,984.25

041877 10037 Westbooks 24- Fet>-22 Supply 041878 10040 Flexi Staff Ply Ltd 24-Fet>-22 Temporary Personnel Services 19,454 .12



Page 56



Non Payroll Transactions 041879 10042 Satellite Security Services 24-Fet>-22 Surveillance Equipment Services 553 .00 041880 10043 Beaver Tree Services 24-Fet>-22 Tree Maintenance Services 160,333 .16

Waste Management and Recycling 4.443 .78

041881 10044 Capital Recycling 24-Fet>-22 Services

041882 10048 ABCO Products 24-Fet>-22 Cleaning Products and Accessories Supply 825 .00

041883 10061 Bldfood WA Pty Ltd 24-Fet>-22 Groceries and Milk Supply 2,373 .30 New Vehicles. Spare Parts and

295.50 041884 10062 T-Quip 24-Fel>-22 Maintenance Services

041885 10063 Totally Work Wear 24-Fet>-22 Corporate Uniforms and Work Wear Supply 293.44

041886 10064 PFD Food Services Pty Ltd 24-Fet>-22 Retail care Products Supply 1,508.20 New Vehicles, Spare Parts and

81.10 041887 10066 Japanese Truck & Bus Spares Pty Ltd 24-Fet>-22 Maintenance Services

041888 10067 Complete Office Supplies Pty Ltd 24-Fet>-22 Office Stationery and Consumables Supply 229 .24

Tyres, Tubes and Automollve Battery 6,448.83

041889 10072 Bridgestone Australia Ltd 24-Fet>-22 Supply

041890 10073 Curost Milk Supply 24-Fet>-22 Groceries and Milk Supply 883 .18 New Vehicles, Spare Parts and

1,344.20 041891 10076 Superior Pak Pty Ltd 24-Fet>-22 Maintenance Services 041892 10078 Sonic Health Plus Ply Ltd 24-Fet>-22 Medical Assessment Services 507 .10 041893 10088 A Bobcat Service 24-Fet>-22 Plant or Equipment Hire Services 3,080.00 041894 10089 Tree Planllng & Watering 24-Fet>-22 Tree Maintenance Services 15,790 .50


041895 10093 Eurofins ARL Pty Ltd 24-Fet>-22 Services 041896 10099 Bunzl Ltd 24-Fet>-22 Packaging Supply 2,774 .68

Irrigation and Plumbing Components 352 .00

041897 10111 Nutrien Water 24-Fet>-22 Supply

041898 10112 Jason Signmakers 24-Fel>-22 Signage and Accessories Supply 464 .23 041899 101 20 St John Ambulance Western Australia Ltd 24-Fet>-22 Rescue Services 484.00 041900 10136 Tip Top Bakeries 24-Fet>-22 Retail care Products Supply 108.24 041901 10141 City or Armadale 24-Fet>-22 Government Authority 2.424.55 041902 10171 Hays Specialist Recruitment 24-Fet>-22 Temporary Personnel Services 6,393.82 041903 101 72 Dell Australia Pty Ltd 24-Fet>-22 Computer Hardware Supply 12,144 .00 041904 10173 Kennards Hire 24-Fel>-22 Plant or Equipment Hire Services 1,649.93

Electronic Supply and Maintenance 1.477.90

041905 10205 JB HiFI (Cannington) 24-Fet>-22 Services 041906 10207 Western Power 24-Fet>-22 Electricity Distribution Services 3,343.00 041907 10230 Speedo Australia Pty Ltd 24-Fet>-22 Retail Swimwear and Accessories 3,930 .30 041908 10239 Brownes Foods Operations Ply Ltd 24-Fet>-22 Groceries and Milk Supply 171 .78 041909 10249 Vorgee Pty Ltd 24-Fet>-22 Retail SW'imwear and Accessories 4,591 .24 041910 102 52 Woodlands Distributors & Agencies Pty ltd 24-Fet>-22 Parks Furniture and Amenities Supply 14,381.40


0419 11 10266 Bucher Municipal Pty Ltd 24- Fet>-22 Maintenance Services 041912 10289 Turf Care WA Ply ltd 24-Fet>-22 Turf Supply and Maintenance Services 7,167.60

Roads and Transport Assets Construction 44 ,900 .35

0419 13 10290 Downer EDI Works Ply Ltd 24-Fet>-22 Services 041914 10317 Drainflow Services Ply Ltd 24-Fet>-22 Stormwater Drain Cleaning Services 6,204 .07 0419 15 10327 Au scare Staffing Agency Ply Ltd 24-Fet>-22 Temporary Personnel Services 1,035.00

Paving Installation and Maintenance 44,302 .83

041916 10334 Jack Brickpaving & Reinstating Ply Ltd 24-Fet>-22 Services 041917 10335 Bovetls & Blue Ribbon Unit Trust 24-Fet>-22 Ready to Eat Meals Services 111 ,10 041918 10346 HHG Legat Group 24- Fet>-22 Legal Services 25,783.20 0419 19 10347 Ascon Survey & Drafting Ply ltd 24-Fet>-22 Surveying and Drafting Services 233 .58 041920 10382 Donegan Enterprises Pty Ltd 24-Fet>-22 Fencing and Gate Services 1,089.00

041921 10405 Statewide Cleaning Supplies Ply ltd 24-Fet>-22 Cleaning Products and Accessories Supply 4,541.33

041922 10406 Austral ia Post 24-Fet>-22 Courier and Postage Services 2,305 .99 041923 10430 Nuturf 24-Fet>-22 Herbicides and Pesticides Supply 3,294 .50

041924 10436 Institute of Public Works Engineering Australasia Ltd 24-Fet>-22 Education and Training Services 5.445 .00

Roads and Transport Assets Construction 1,451.06

041925 10448 Abaxa 24-Fet>-22 Services 041926 10484 DBS Fencing 24-Feb-22 Fencing and Gate Services 748 .00 041927 10498 Westake 24-Fel>-22 Timber Supply 2,310 .00

Audio Visual Supply & Maintenance 176.00

041928 10517 3 Monkeys Audiovisual 24-Feb-22 Services

041929 10527 Feral Invasive Species Eradication Management 24-Feb-22 Animal Containmenl and Habilal Services 1,950.00

041930 10544 Brook & Marsh Ply ltd 24-Fet>-22 Surveying and Drafting Services 330.00 041931 10591 West Coast Cookies 24-Fet>-22 Retail Cafe Products Supply 396 .56 041932 10592 Sprayline Spraying Equipment 24-Fet>-22 Tools and General Hardware Supply 275 .00 041933 10603 TD DA South Perth 24-Fet>-22 Medical Assessment Services 2,260 .01 041934 10607 Ai r Liquide Australia Ltd 24- Fet>-22 Industrial or Medical Gas Supply 3,242 .76 041935 10612 Modem Teaching Aids Ply Ltd 24-Fel>-22 Teaching Aids and Materials Supply 286 .77 041936 10634 BP Australia Ply Ltd 24-Fet>-22 Fuel and Fuel Card Services 22,032.46 041937 10635 Easisatary 24-Feb-22 Operating Lease Services 1,130.84

W arnrllltJstklt - ' •bnJa>'y21'.X22A:icsi-t! Wa...-...it.Jdlrwt~ 0!,i,:lJJ»llll!.7


Page 57



Non Payroll Transactions Tyres, Tubes and Automotive Battery

140.80 041938 10643 Battery Mart 24-Feb-22 Supply


041939 10649 NAPA (Ashdown-Ingram) 24-Feb-22 Maintenance Services 041940 10715 Aussie Natural Spring Water 24-Feb-22 Water Cooler Rental Services 63 .52 041941 10752 Robert Half Australia Pty Ltd 24-Feb-22 Temporary Personnel Services 9,636.00

Electronic Supply and Maintenance 814 .53

041942 10796 AJ Baker & Sons Pty Ltd 24-Feb-22 Services 041943 10798 Yelakitj Moort Nyungar Assoc Inc 24-Feb-22 Presenter and Speaker Services 650 .00 041944 10829 Blbllotheca Austral la Pty Ltd 24-Feb-22 Office Furniture Supply 880 .00

041945 10840 Sports Surfaces 24-Feb-22 Field and Court Sports Equipment Supply 968 .00


041946 10844 Truck Centre (WA) Ply Ltd 24-Feb-22 Maintenance Services 041947 10929 Les Mills 24-Feb-22 Fitness Class Services 3,907.29


041948 10952 Hallite Seals Australia Ply Ltd 24-Feb-22 Maintenance Services

041949 10972 Canning-South Perth State Emergency Service 24-Feb-22 Government Authority 4,921.78

041950 10981 Zipform Ply Ltd 24-Feb-22 Printing Services 12,727.34 041951 11024 Ultimo Catering & Events Ply Ltd 24-Feb-22 Catering Services 1,868.00 041952 11025 All Fence U Rent Ply Ltd 24-Feb-22 Fencing and Gale Services 2,249 .50 041953 11026 United Wolves 24-Feb-22 Event Management Services 660 .00 041954 11034 Picnic Tables Hire 24-Feb-22 Plant or Equipment Hire Services 1,112.21 041955 11083 BGC Concrete 24-Feb-22 Concrete and Cement Supply 4,426 .95

041956 11095 Slantons International Audit & Consulting Pty ltd 24-Feb-22 Probity Advisor Services 412 .50

041957 11108 Royal Wolf Australia Ply Ltd 24-Feb-22 Plant or Equipment Hire Services 583.94 041958 11130 Ergolink 24-Feb-22 Office Furniture Supply 424 .69

041959 11155 Travis Hayto Photography 24-Feb-22 Photography and Videography Services 2,227 .50

041960 11160 Charter Plumbing & Gas 24-Feb-22 Plumbing and Gas Services 165.00

041961 11172 OCPSales 24-Feb-22 Personal Communication Devices and Accessories Supply 752.50

041962 11187 Access Without Barriers Ply ltd 24-Feb-22 General Building Maintenance Services 180,147.00

Asbestos Monrtoring and Management 2,029 .50

041963 11212 Fremantle Asbestos 24-Feb-22 Services 041964 11226 Living Turf 24-Feb-22 Turf Supply and Maintenance Services 1,771 .00

041965 11241 P & M Automotive Equipment 24-Feb-22 Holst Construction and Repair Services 269 .50


041966 11353 Veale Auto Parts 24-Feb-22 Maintenance Services

041967 11361 Trayd Australia Pty Ltd 24-Feb-22 General Building Maintenance Services 13,959 .00

041968 11368 Canning Arts Group Inc 24-Feb-22 Grants and Sponsorship 3,591 .50 041969 11408 Home Chef 24-Feb-22 Ready to Eal Meals Services 1,175.92 041970 11435 Monteleone Fencing 24-Feb-22 Fencing and Gate Services 426.80 041971 11449 Contraflow Ply Ltd 24-Feb-22 Traffic Management Services 2,837 .98 041972 11461 Perth Bouncy Castle Hire 24-Feb-22 Childrens Activities 1,922 .60

Heating Ventilation and Air Conditioning 2,760 .24

041973 11518 CMS Eng lne erlng Ply L ld 24-Feb-22 Services 041974 11538 MAIA Financial Ply Ltd 24-Feb-22 Operating Lease Services 36,701 .62

041975 11583 Trugrade Medical Supplies 24-Feb-22 Medical Equipment and Accessories Supply 330 .00

041976 11617 Environmental Health Australia (WA) Inc 24-Feb-22 Education and Training Services 895 .00 041977 11639 Elite Carpet Dry Cleaning 24-Feb-22 Cleaning and Hygiene Services 1,160.00

041978 11679 Pro Crack Seal 24-Feb-22 General Building Maintenance Services 4,939.00

041979 11753 Matt Biocich Studio 24-Feb-22 Photography and Vldeography Services 635.00

041960 11760 Medical Sales & Service Pty Ltd 24-Feb-22 Medical Equipment and Accessories Supply 1,223.14

041981 11789 New Ground Water Services Ply Ltd 24-Feb-22 Irrigation Maintenance Services 890 .95 Window and Door Installation and

352.00 041982 11807 AAA Windscreens & Tinting Cannington 24-Feb-22 Maintenance Services 041983 11847 Foreshore Rehabilitation & Fencing 24-Feb-22 Environmental Services 1,819.75 041964 11866 Ambius 24-Feb-22 Floral Arrangement 158.34 041985 11907 Nature Calls Portable Toilets 24-Feb-22 Portable Toilet Rental Services 1,050 .00 041986 11941 WA & J King Pty Ltd 24-Feb-22 Sand Soil and Mulch Supply 2,355 .00

041987 11944 Su run Services Pty ltd 24-Feb-22 Electrical Supply and Maintenance Services 105.82

041988 11969 NAPA (Govs) 24-Feb-22 Tools and General Hardware Supply 543.95 041989 12007 Maxey Plumbing Pty Ltd 24-Feb-22 Plumbing and Gas Services 8,959 .44

041990 12008 Elexacom 24-Feb-22 Electrica l Supply and Maintenance Services 112.10

041991 12009 Northlake Electrical Pl y Ltd 24-Feb-22 Electrical Supply and Maintenance Services 2,169.75



Page 58



Non Payroll Transactions 041992 12010 Gesha Coffee Co 24-Fet>-22 Retail Cafe Products Supply 1,032 .65 041993 12024 Thomson Geer 24-Fet>-22 Legal Services 3,273 .34

Playground Equ ipment and Maintenance 2,387 .00

041994 12029 VJ Godfrey 24-Fet>-22 Services Agriculture General Power Equipment

202 .50 041995 12055 MowMaster Turf Equipment 24-Fet>-22 Supply


041996 12058 Gardner Suzuki 24-Fet>-22 Maintenance Services 041997 12063 Streamline Entertainment Ply Ltd 24-Fel>-22 Entertainment Services 1,089 .00 041998 12097 ASB Marketing 24-Fet>-22 Teaching Aids and Materials Supply 2,506 .90


041999 12101 Wastech Engineering Pty Ltd 24-Fet>-22 Services

042000 121 29 Professional Cabling Services 24-Fet>-22 Electrical Supply and Maintenance Services 2,882 .00

042001 12188 Cardile International Fi reworks Ply Ltd 24-Fet>-22 Entertainment Services 3,850 .00 New Vehicles, Spare Parts and

64 .11 042002 12233 Truckline 24-Fet>-22 Maintenance Services

042003 12279 Mills Resources 24-Fet>-22 Temporary Personnel Services 1,698 .75 042004 12285 Go2Cup Ply ltd 24-Fet>-22 Waste Bags and Containers Supply 2,702 .15 042005 12287 Pri nt & Sign Co 24-Fet>-22 Pri nt Advertising 674.08

042006 12404 Schneider Electric Australia Pty Ltd 24- Fet>-22 Electrical Supply and Maintenance Services 1,606 .00

Electrical and Electronic Engineering 3,349 .50

042007 12409 Devlin Engineering & Management 24-Fet>-22 Consullancy Services 042008 12431 ED Resources Ply Ltd 24-Fet>-22 Library Products Supply 243 .65 042009 12457 HAS Earthmoving 24-Fel>-22 Plant or Equipment Hire Services 5,160.81 042010 12483 City or Stirling 24-Fet>-22 Government Authortty 22,000 .00 0420 11 12583 Bu g Busters 24-Fet>-22 Pest Control Services 198.00 042012 12595 WA Top Class Cleaners 24-Fet>-22 Cleaning and Hygiene Services 281.60 0420 13 12655 Kuditj Ply Ltd 24-Fet>-22 Catering Services 515 .00 0420 14 12672 Behind the Brands 24-Fet>-22 Grants and Sponsorship 12,320 .00 0420 15 12742 HW & Associates 24-Fet>-22 Architectural Consultancy Services 2.266.00 0420 16 12818 Paatsch Consulting Ply Ltd 24-Fet>-22 Access Consultancy Services 1,529 .70 0420 17 12849 Kee Surfacing Ply Ltd 24-Fet>-22 Asphalt Services 135,249 .55

042018 12933 Ausko Cleaning Supplies 24-Fet>-22 Cleaning Products and Accessories Supply 316 .72

0420 19 12934 Makopup Dog Training & Behaviour Services 24-Fet>-22 Education and Training Services 850 .00 042020 12942 Moroccan Food Station 24-Fet>-22 Ready to Eat Meals Services 2,325 .00

DD001401 10032 Synergy - DIRECT DEBIT ONLY 01-Fet>-22 Electricity Distribution Services 3.482 .06 DD001402 10087 Kleenheat Gas - DIRECT DEBIT ONLY 01-Fet>-22 Natural Gas Distribution Services 10.90 DD001403 10032 Synergy - DIRECT DEBIT ONLY 02-Fet>-22 Electricity Distribution Services 1,708 .26

DD001410 10053 Commonwealth Bank - Investment & Credit Cards 02-Fet>-22 Banking and Investment Services 32,734.05

DD001404 10087 Kleenheat Gas - DIRECT DEBIT ONLY 02-Fet>-22 Natural Gas Distribution Services 824 .65

DD001406 10028 Water Corporation - DIRECT DEBIT ONLY 03-Fet>-22 Water and Sewerage Distribution Services 269 .89

DD001405 10032 Synergy- DIRECT DEBIT ONL y 03-Fet>-22 Electrici ty Distribution Services 1,140.50 DD001408 12326 Perth Energy Pty Ltd - DIRECT DEBIT 03-Fet>-22 Electricity Distribution Services 39,21 1.42 DD001411 10032 Synergy - DIRECT DEBIT ONLY 04-Fet>-22 Electricity Distribution Services 10,253 .98 DD001412 10087 Kleenheat Gas - DIRECT DEBIT ONLY 04-Fet>-22 Natural Gas Distribution Services 67 .65 DD001413 12143 Ezidebil Ply ltd 04-Fet>-22 Banking and Investment Services 6,410 .91 DD001415 10087 Kleenheat Gas - DIRECT DEBIT ONLY 07-Fet>-22 Natural Gas Distribution Services 2.459 .89 DD001416 12326 Perth Energy Pty Ltd - DIRECT DEBIT 07-Fet>-22 Electricity Distribution Services 46,819.82

DD001417 11620 Water Corporation - AP Invoices 09-Fet>-22 Water and Sewerage Distribution Services 33 .91

004522 10002 SuperCholce Services Ply Ltd 10-Fet>-22 Superannuation 540,374 .67 DD001419 10032 Synergy- DIRECT DEBIT ONLY 10-Fet>-22 Electricity Distribution Services 6,904 .89 DD001420 12326 Perth Energy Pty Ltd - DIRECT DEBIT 10-Fet>-22 Electricity Distribution Services 34 ,841 .00 DD001421 10032 Synergy - DIRECT DEBIT ONLY 11-Fet>-22 Electricity Distribution Services 2,706 .62 DD001423 10087 Kleenheat Gas - DIRECT DEBIT ONLY 11-Fet>-22 Natural Gas Distribution Services 1,922 .30

DD001422 10028 Water Corporation - DIRECT DEBIT ONLY 14-Fet>-22 Water and Sewerage Distribution Services 2,722 .83

DD001424 10032 Synergy- DIRECT DEBIT ONLY 16-Fet>-22 Electricity Distribution Services 11,708 .10 DD001426 10032 Synergy - DIRECT DEBIT ONLY 16-Fet>-22 Electrici ty Distribution Services 2.803 .97 DD001427 10032 Synergy- DIRECT DEBIT ONLY 17-Fet>-22 Electricity Distribution Services 9.194.53 DD001428 10032 Synergy- DIRECT DEBIT ONLY 18-Fet>-22 Electricity Distribution Services 11,825 .87 DD001429 10032 Synergy - DIRECT DEBIT ONLY 21-Fet>-22 Electrici ty Distribution Services 5,833 .68 DD001430 12326 Perth Energy Ply Ltd - DIRECT DEBIT 21-Fel>-22 Electrici ty Distribution Services 2,969 .81 DD001431 10032 Synergy- DIRECT DEBIT ONLY 22-Fet>-22 Electricity Distribution Services 166,124.94 DD001434 10032 Synergy - DIRECT DEBIT ONL y 23-Fet>-22 Electrici ty Distribution Services 1,398.42 DD001435 10087 Kleenheat Gas· DIRECT DEBIT ONLY 23-Fet>-22 Natural Gas Distribution Services 69 .15

DD001432 11620 Water Corporation - AP Invoices 23-Fet>-22 Water and Sewerage Distribution Services 3,802.92

DD001437 10028 Water Corporation - DIRECT DEBIT ONLY 24-Fet>-22 Water and Sewerage Distribution Services 369.01

DD001436 10032 Synergy - DIRECT DEBIT ONLY 24-Fet>-22 Electricity Distribution Services 2,267 .55 DD001438 10032 Synergy - DIRECT DEBIT ONLY 25-Fet>-22 Electrici ty Distribution Services 1.635 .30



Page 59



Non Payroll Transactions

004547 11620 Waler Corporation - DIRECT DEBIT ONLY 2~Fet>-22 Waler and Sewerage Distribution Services 556 .80

0414 19 99998 Jamaica Turla 03-Fet>-22 Refund 150.00 041420 99998 Anidi Ashok Kumar Shah 03-Fet>-22 Refund 110.00 041421 99998 Lee Wun Young 03-Fet>-22 Refund 147.00 041422 99998 Yotk Property Group Pty Ltd 03-Fet>-22 Refund 2,567 .00 041423 99998 Mr M Tiglao Cruz & Mr G L Chee 03-Fet>-22 Refund 469 .91 041424 99998 John Holmes 03-Fet>-22 Refund 110.05 041425 99998 Mary Koh 03-Fet>-22 Bond Refund 1,000 .00 041426 99998 Mamie Lee England 03-Fet>-22 Refund 100.00 041427 99998 Tracey Ball 03-Fet>-22 Refund 42 .50 041428 99998 The ESTATE of Joy Lydon 03-Fet>-22 Refund of RAD - Canning Lodge 351 .233 .19 041430 99998 Sandeep Grover 03-Fet>-22 Council Contribution - Crossover 579 .00 041431 99998 Surya Prakash Shaslry 03-Fet>-22 Council Contribution - Crossover 579 .00 041432 99998 David & Samantha Ryan 03-Fet>-22 Council Contrlbullon - Crossover 579 .00 041433 99998 Beyond Real Estate 03-Fet>-22 Refund 821.78 041625 99998 North Beach Nominees Pty Lid 10-Fet>-22 Refund 110.00 041626 99998 Complete Approvals Ply Lid 10-Fet>-22 Refund 147.00 041627 99998 Pure Homes Pty Lid 10-Fet>-22 Refund 823 .92 041628 99998 Perth Patio Magic Pty Ltd 10-Fet>-22 Refund 147.00 041629 99998 PTL Builders Pty Ltd 10-Fet>-22 Refund 73 .00 041630 99998 Jus!Yase lnveslmenls Pty Ltd 10-Fet>-22 Refund 147.00 041631 99998 Automated Surveys Pty Ltd 10-Fet>-22 Refund 292 .00 041635 99998 Hasnayen Chowdhury 10-Fet>-22 Refund 439 .85 041636 99998 J T Gason 10-Fet>-22 Refund 599 .05

041637 99998 Leza Duplock 10-Fet>-22 Hillview Hub - Resident Ceil ing Damage 5,000 .00

041638 99998 Rupesh Bajaj 10-Fet>-22 Refund 419 .05 041639 99998 Khalsa Club of WA Inc 10-Fet>-22 Small Grant 500 .00 041640 99998 SR Beckett 10-Fet>-22 Refund 120.00 041641 99998 Katie Flanagan 10-Fet>-22 Refund 391.76 041643 99998 Park Home Owners Association WA Inc 10-Fet>-22 Refund 88 .00 041644 99998 Bellrose Property Conveyancing Pty Ltd 10-Fet>-22 Refund 6.213 .60 041646 99998 Sharon Chol Leng Chan 10-Fet>-22 Refund 1,361.42 041649 99998 Hacer Demlrkan 10-Fet>-22 Refund 1,091.50 041839 99998 Perth Licensed Surveys Pty Lid 17-Fet>-22 Refund 219 .00 041841 99998 A A Char1Ion Family Trust 17-Fet>-22 Refund 2,474 .52 041842 99998 Kazimierz Piotrowski 17-Fet>-22 Security Incentive Scheme Rebate 200 .00 041843 99998 Verse Property Group 17-Fet>-22 Refund 0.08 041844 99998 Andanlino Ply Ltd 17-Fet>-22 Refund 147.00 041845 99998 Sanctuary Real Estate 17-Fet>-22 Refund 1.67 041846 99998 MrJ LI 17-Fet>-22 Refund 72 .60 041847 99998 Catherine L Alexander 17-Fet>-22 Refund 146.00 041848 99998 Song Zhang 17-Fet>-22 Refund 49 .50 041849 99998 Miss Quin Yu 17-Fet>-22 Refund 125.00 041850 99998 Jenna Yang 17-Fet>-22 Refund 312 .00 041851 99998 Cooper Warren 17-Fet>-22 Refund 22.20 041852 99998 Vartak Pranjal 17-Fet>-22 Refund 49 .80 041853 99998 Manuji Perera 17-Fet>-22 Refund 141.00 041854 99998 Jenny Lu 17-Fet>-22 Refund 155.00 041855 99998 Yang Liu 17-Fet>-22 Refund 346 .20 041856 99998 Danson Lee 17-Fet>-22 Refund 158.10 041857 99998 Terry Chong 17-Fet>-22 Refund 158.10 041858 99998 Gamcin Cai 17-Fet>-22 Refund 51.30 041859 99998 Clare Fosler 17-Fet>-22 Refund 171.00 041861 99998 Chunxin Yang 17-Fet>-22 Refund 312.00 041862 99998 Quanxin Zhang 17-Fet>-22 Refund 500 .00 042021 99998 101 Residential Pty Ltd 24-Fet>-22 Refund 1.554 .26 042022 99998 Home Group WA 24-Fet>-22 Refund 295 .00 042023 99998 Home Group WA 24-Fet>-22 Refund 295 .00 042024 99998 JodyCypelt 24-Fet>-22 Refund 110.00 042025 99998 Masud Hossain 24-Fet>-22 Refund 110.00 042026 99998 McMullen Nolan Group Pty Ltd 24-Fet>-22 Refund 146.00 042027 99998 Walter Martinez 24-Fet>-22 Refund 110.00

042028 99998 Georgiou Group TIA Leach Welshpool Alliance 24-Fet>-22 Refund 220 .00

042029 99998 Viv Si Chin 24-Fet>-22 Refund 125.00 042030 99998 Xueqian Luo & Yu Gu 24-Fet>-22 Refund 158.10 042031 99998 Fakhara Batool 24-Fet>-22 Refund 123.90 042032 99998 0 A Elessawy 24-Fet>-22 Refund 171.00 042033 99998 Melissa du Heaume 24-Fet>-22 Refund 125.00 042034 99998 Jingling Du 24-Fet>-22 Refund 123.90 042035 99998 Ya Fei 24-Fel>-22 Refund 125.00 042036 99998 Chunxla Chen 24-Fet>-22 Refund 123.90 042037 99998 Minal Charan 24-Fet>-22 Refund 123.90 042038 99998 Kam Yuk Chan & Tao Choy 24-Fet>-22 Refund 141.00 042039 99998 Jenny (Jing) Cao 24-Fet>-22 Refund 140.50



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Reference I Supplier I S I N Number No upp ier ame Narration

Non Payroll Transactions 042040 99998 Lana Bani•Yaseen 24-Fet>-22 Refund 123.90 042041 99998 Dianne Bond 24-Fet>-22 Refund 109.50 042042 99998 Doaa Abdallah 24-Fel>-22 Refund 431.70 042044 99998 Veera Raya 24- Fet>-22 Refund 270 .00 042045 99998 Pan Yu Wong 24-Fet>-22 Refund 70 .00 042046 99998 Shannalne Drayton 24-Fet>-22 Refund 170.00 042047 99998 Western Australia Telugu Association 24-Fel>-22 Small Grant 500.00 042048 99998 J M McDougall 24-Fet>-22 Refund 2,931 .73 042050 99998 Pramukh Mehrotra 24-Fet>-22 Refund 141 .00 042051 99998 Esther Oh Ko 24-Fet>-22 Refund 187.40 042053 99998 Willetton Netball Club 24-Fet>-22 Small Grant 500 .00 042054 99998 Scouts WA - Riverton Scout Group 24-Fel>-22 Small Grant 498 .23 042055 99998 Karen Denise Quarternmalne 24-Fet>-22 Refund 491 .05 042056 99998 The Canning River Regional Park Volunteers 24-Fet>-22 Small Grant 499 .39 042057 99998 Ching Shlng Tom 24-Fel>-22 Refund 23.42 042058 99998 Choi Leng Chu 24-Fet>-22 Refund 23.42

Total Non Payroll 8,674,885 .91

Staff Reimbursements 041429 99998 Kerry Bergh 03-Fet>-22 Relmbursemenl or Expenses - Slaff 50 .60 041632 99998 Jason Bobic 10-Fet>-22 Reimbursement or Expenses • Staff 14.40 041633 99998 Miche lle Ng 10-Fet>-22 Reimbursement of Expenses - Staff 210 .65 041634 99998 Guerla ine Bingwa 10-Fet>-22 Reimbursement or Expenses - Staff 633 .82 041642 99998 Rochelle Booth 10-Fel>-22 Reimbursement or Expenses - Starr 39 .90 041645 99998 Leesa Miller 10-Fet>-22 Reimbursement of Expenses - Staff 300 .00 041647 99998 Roberta Schuchmann 10-Fet>-22 Reimbursemenl or Expenses - Slaff 16.84 041648 99998 Kiri Gray 10-Fet>-22 Reimbursement or Expenses - Staff 70.47 041840 99998 Tracy Lyon 17-Fel>-22 Reimbursement or Expenses - Staff 55.43 041860 99998 Jessica Gibbs 17-Fet>-22 Reimbursement or Expenses - Starr 21.90 041863 99998 Kerry Bergh 17-Fet>-22 Reimbursement of Expenses • Staff 64.65 042043 99998 Sara Severin 24-Fet>-22 Reimbursement of Expenses - Staff 101 .79 042049 99998 Leesa Miller 24-Fet>-22 Reimbursement or Expenses - Staff 100.20 042052 99998 Alex Parry 24-Fel>-22 Reimbursement or Expenses - Staff 45.00

Total Staff Reimbursements 1,725.65

Councillor Payments 041340 10558 Councillor PV Hall 03-Fet>-22 Councillor Allowances 5,414.20 041341 10559 Councillor LP Holland 03-Fet>-22 Councillor Allowances 1,353 .00 041342 10560 Councillor JG Jacobs 03-Fet>-22 Councillor Allowances 295 .35 041343 10561 Councillor B Kunze 03-Fet>-22 Councillor Allowances 2,216 .01 041388 12106 Councillor C Sweeney 03-Fet>-22 Councillor Allowances 1,353 .00 041389 12107 Councillor MJ Bain 03-Fel>-22 Councillor Allowances 1,353.00 041393 12289 Councillor AC Spencer-Teo 03-Fet>-22 Councillor Allowances 1,353 .00 041407 12809 Councillor Paul Tucek 03-Fet>-22 Councillor Allowances 1.353.00 041408 12813 Councillor Hardeep Singh 03-Fel>-22 Councillor Allowances 1,353 .00 041409 12815 Councillor Stephen Parkinson 03-Fel>-22 Councillor Allowances 1,353 .00 041725 10558 Councillor PV Hall 17-Fet>-22 Councillor Allowances 5,414 .20 041726 10559 Councillor LP Holland 17-Fet>-22 Councillor Allowances 1,353.00 041727 10560 Councillor JG Jacobs 17-Fel>-22 Councillor Allowances 295.35 041728 10561 Councillor B Kunze 17-Fet>-22 Councillor Allowances 2,216 .01 041787 12106 Councillor C Sweeney 17-Fel>-22 Councillor Allowances 1,353.00 041788 12107 Councillor MJ Bain 17-Fet>-22 Councillor Allowances 1,353 .00 041795 12289 Councillor AC Spencer-Teo 17-Fet>-22 Councillor Allowances 1,353 .00 041821 12809 Councillor Paul Tucek 17-Fel>-22 Councillor Allowances 1,353 .00 041822 12813 Councillor Hardeep Singh 17-Fet>-22 Councillor Allowances 1,353 .00 041823 12815 Councillor Stephen Parkinson 17-Fel>-22 Councillor Allowances 1,353 .00

DD001433 11755 Austral ian Ethical Superannuation 23-Fet>-22 Councillor Allowance - Cr S Saberi 2,706 .00 DD001439 10002 Su perChoice Ser 10-Fet>-22 Councillor Allowance - Cr J Jacobs 2,115.30

Total Councillor Payments 39,614 .42

Payroll Transactions 2 17/01/2022 Cycle 2 - Period Ending 17/01/2022 02-Fel>-22 8.015.77 2 30/01/2022 Cycle 2 - Period Ending 30/01/2022 02-Fel>-22 224.424 .76 3 19/01/2022 Cycle 3 - Period Ending 19/01/2022 02-Fet>-22 2,512.08 3 20/01/2022 Cycle 3 - Period Ending 20/01/2022 02-Fel>-22 4,349 .96 3 21/01/2022 Cycle 3- Period Ending 21/01/2022 02-Fel>-22 7,699.14 3 24/01/2022 Cycle 3 • Period Ending 24/01/2022 02-Fet>-22 2,906 .62 3 28/01/2022 Cycle 3 - Period Ending 28/01/2022 02-Fet>-22 1.752.63 3 30/01/2022 Cycle 3 - Period Ending 30/01/2022 02-Fel>-22 714 ,156.43 3 06/02/2022 Cycle 3 - Period Ending 06/02/2022 09-Fet>-22 300 .79 4 04/02/2022 Cycle 4 · Period Ending 04/02/2022 09-Fet>-22 2,146.42 4 06/02/2022 Cycle 4 - Period Ending 06/02/2022 09-Fel>-22 150,404.42 5 06/02/2022 Cycle 5 - Period Ending 06/02/2022 09-Fet>-22 291 ,000 .85 2 11 /02/2022 Cycle 2 - Period Ending 11/02/2022 16-Fet>-22 755 .27 2 13/02/2022 Cycle 2 - Period Ending 13/02/2022 16-Fet>-22 219,086.08 2 31/01/2022 Cycle 2 - Period Ending 31/01/2022 16-Fet>-22 2,166.27



Page 61



Non Payroll Transactions 3 08/02/2022 Cycle 3 • Period Ending 08/02/2022 16-Fet>-22 4,260 .82 3 11/02/2022 Cycle 3 - Period Ending 11/02/2022 16-Fet>-22 3,932 .32 3 13/02/2022 Cycle 3 - Period Ending 13/02/2022 16-Fel>-22 710,568.87 3 31/0112022 Cycle 3 - Period Ending 3 1/01/2022 16-Fet>-22 20,646.48 4 17/02/2022 Cycle 4 • Period Ending 17/02/2022 23-Fet>-22 8,247 .54 4 20/0212022 Cycle 4 - Period Ending 20/02/2022 23-Fet>-22 167,075 .38 5 11 /02/2022 Cycle 5 • Period Ending 11/02/2022 23-Fel>-22 12,099 .29 5 20/02/2022 Cycle 5 . Period Ending 20/02/2022 23-Fet>-22 282,643 .27

Total Payroll 2,841 ,151 .46 Grana Total 11,516,037 .37

WarnrllltJstklt - '•bnJa>'y21'.X22A:icsi-t!Wa...-...it.Jdlrwt~


Page 62

CC-012-22 Whaleback Concept Plan CC-012-22

CC-012-22 Whaleback Concept Plan



FILE REF: Q22/111


REPORTING OFFICER: Jane Maddern - Business Development Projects Officer - Leisure Services


Strategic Plan Theme: BUILD - Accessible, pleasing urban spaces that are fit-for-purpose. Community Goal: Good amenities and lifestyle. Council Strategy: Building and land use that is sustainable.

Authority/Discretion: Advocacy: When Council advocates on its own behalf or on behalf of its community to another level of government, body or agency.

Attachments: 1. Whaleback Golf Course Masterplan - Cox Architects (D22/11561). (Large Attachments)

2. Paatsch Group - Whaleback GC Concept Plan DRAFT Report (D22/13977). (Large Attachments)

3. More Than Golf Final report July 2021 (D21/320814). (Large Attachments)

In Brief:

The purpose of this report is to seek Council’s endorsement of the Key Outcomes from stakeholder engagement that have guided the development of the Whaleback Concept Plan. The Whaleback Concept Plan has been informed by community and other key stakeholder engagement. This report also seeks Council’s endorsement to use the Concept Plan to engage the market to explore potential facility, golf and community amenity improvements to be incorporated into a redeveloped Whaleback Golf Course and surround, as well as future management arrangements.

The report does not seek Council to commit funding to the project although the development of the Concept Plan has enabled broad cost estimates to be undertaken by a Quantity Surveyor of the various design elements within the plan.

In undertaking cost estimates, City staff and consultants have also examined some potential staging options for the delivery of the redevelopment of Whaleback Golf Course and surrounds and how the various stakeholder’s needs could be addressed over a period of redevelopment, as well as some initial funding options.

The report outlines the proposed procurement strategy, which includes Formal Market Sounding to ascertain from the market the key terms, conditions, potential scope, and quantum of investment that will, subject to Council endorsement, lead to a formal Request for Tender process to enable the redevelopment and future management of Whaleback Golf Course and surrounds.


1. The Key Outcomes used to develop the Whaleback Concept Plan have been informed by stakeholder engagement.

2. Endorsement of the Concept Plan will enable the City to engage with the market to ascertain whether there is an appetite to fund and deliver the redevelopment of Whaleback Golf Course and surrounds.


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1. The City will not be able to engage with the market to determine the level of interest and potential investment to enable the Whaleback Concept Plan to be implemented.

2. An opportunity will be missed to guide the development of the site incorporating some of the City’s strategic objectives and create a community hub that is supported by investment of significant third-party funds.

CC-012-22 OFFICER RECOMMENDATION

That Council:

1. Endorse the Key Outcomes of the “More than Golf” community engagement process as outlined in this report that inform the development of the Whaleback Concept Plan.

2. Endorse the use of the Whaleback Concept Plan as the basis to engage the market for the potential redevelopment and future management of the Whaleback Golf Course and surrounds.

3. Endorse the Formal Market Sounding and subsequent Request for Tender procurement process for this project.

4. Prior to the commencement of the formal Request for Tender, requests a further report to be presented to an Ordinary Council Meeting in mid-2022, which identifies the Key Terms derived from the Formal Market Sounding process and the draft Contract which will accompany the formal Request for Tender process for the redevelopment and future management of the Whaleback Golf Course and surrounds.

The Mayor Moved that Council defer the item to the September 2022 Ordinary Council Meeting to enable more time to consider the Concept Plan and to hold a workshop on the matter.

ALTERNATIVE MOTION

MOVED Mayor P Hall, SECONDED Cr J Jacobs, that Council:

1. Defers consideration of the Whaleback Golf Course Concept Plan to the September 2022 Ordinary Council Meeting.

2. Request the Chief Executive Officer to facilitate a workshop to discuss the community feedback from the ‘More than Golf’ community engagement process.



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SCM 30 June 2020 CC-028-20 Whaleback Golf Course Masterplan

That Council: 1. Approves the continued

development of the Whaleback Golf Course Masterplan.

2. Endorses the Community Engagement Plan.

3. Requests the CEO to include an allocation of $1.4M with the draft 20/21 Budget for the replacement of the pump house and irrigation system.

BACKGROUND

1 In the early 1970's a piece of land was put aside as a buffer zone between the then proposed Canning Vale industrial area and the Lynwood and Parkwood housing estates. When looked at from the air, this parcel of land is in the shape of a whale and was subsequently called Whaleback Reserve by the City of Canning (the City). Whaleback Golf Course officially opened in January 1981. The site includes approximately 50Ha of Crown Reserve and 3.5Ha of freehold land owned by the City.

2 A two-storey driving range was opened on 18 December 2002, increasing player numbers, operating hours and revenue. No major amenity improvements have since occurred.

3 The golf course is maintained by the City. The driving range, pro-shop and café are leased to a third-party operator, who also manages the front of house golf operations. The lease will expire on 17 December 2022.

4 In early 2018, in the face of declining patronage and along with the need to replace aging course infrastructure and facilities, a project to establish a master plan was commenced, with the aim to meet future community needs and expectations for the site whilst ensuring the site’s future financially sustainability.

5 The Whaleback Master Plan 2018 identified improvements that could be made to the golf course that would support an increase in the viability of services provided at the site.

6 Technology upgrades were initiated by the lessee in 2019, introducing a digital experience for golfers (TopTracer Range), contributing to an increase in the performance of the driving range, with a doubling of the number of golf balls hit at the driving range since the technology was installed.

7 Council resolved in June 2020 to continue the master plan project, undertake community engagement and invest in irrigation upgrades across the site. In August to December 2021, the irrigation system and pump house was replaced with final handover from the contractor in January 2022.

8 Since opening, the course has been improved with many trees defining the fairways and it now forms an important part of the City’s open green space and tree canopy. The site also performs a significant element of the stormwater drainage network servicing the Canning Vale Industrial Area and is a vital linkage within the Bannister Creek Catchment Area.

9 A program of improving the playing experience for golfers commenced in 2020 with improvements to greens and tees and the upgrading and addition of bunkers identified over a 10 year period and notionally funded through the golf course maintenance and operations budget.


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10 The community and stakeholder engagement process was undertaken in November/December 2020 to establish community and stakeholders attitudes toward:

a) Improving the golf course and built amenities.

b) The services provided at the site and the creation of a community hub.

c) The proposed funding options including the potential sale and development of adjacent freehold land.

11 The subsequent community engagement process led to the development of a rudimentary spatial layout for the site.

12 Work was completed by the City to ascertain the potential value of operations at the Golf Course, investigate other infrastructure development opportunities and identify improvements in response to community and stakeholder feedback.

13 According to the community and stakeholder engagement process (More than Golf Community Engagement Report July 2021 – Attachment 3), Key Outcomes to be incorporated in a redeveloped Whaleback Golf Course are:

a) Modernise Amenities

i) There is strong support to upgrade existing facilities and extend some of the recreational offerings but not at the expense of selling land or making any major changes to the natural environment.

b) Golf course improvements

i) Players at Whaleback highly support increasing the challenge elements of the course. This can be achieved through improved greens and tees, increased number of bunkers and introduction of more undulating greens on the 18-hole course.

c) Multi-faceted sports facility

i) Results reinforce the desire for multi-use sports opportunities including sports courts and mini golf. A strong emphasis being for outdoor tennis and basketball.

d) Environment

i) The overwhelming desire is to retain as much natural spaces as possible. There is little support for the removal of the natural environments in and around the course.

e) Land Use

i) There is little support for the sale of land to fund future improvements.

f) Traffic Noise and Management

i) Increased parking around the course received little support due to the likelihood of increased traffic and noise pollution.

ii) There is a clear need to upgrade the existing carpark and overflow area.

g) Safety

i) There is support for improved safety with consideration for fencing around the driving range.

ii) A walking/bike path around the course has strong support.

14 The Whaleback Masterplan 2018 indicates that Whaleback Golf Course operated at near capacity for traditional golf use. In 2020-2021 the golf course achieved 80,000 rounds per annum with capacity being 85,000 rounds.


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15 As detailed in Attachment 2, Paatsch Group Report, the following current trends in golf should inform any future development of the Whaleback Golf Course:

a) Golf has experienced a rapid increase in participation through 2020-2021 as a result of the COVID-19 pandemic.

b) Key stakeholders and operators believe the trend will return to pre-pandemic levels, which was a trending decline in golf participation.

c) Decline in golf has been attributed to:

i) Lack of time.

ii) Memberships are too expensive if frequency of play is limited.

iii) The younger generation doesn’t have time to play 18 holes and is seeking shorter, faster, and more efficient ways to enjoy the game.

d) Playing nine holes has never been more in demand.

e) Alternate formats of golf, such as mini golf, virtual golf and driving ranges address barriers to participation and can provide participation pathways and drive golf course attendance in this modern day.

f) Golf courses can be community hubs that provide the traditional golfing experience and can provide activities and spaces where all community members feel safe and included regardless of age, gender, culture, and abilities.

16 In addition to the information gathered from the engagement process, various City of Canning key strategic documents and site specific aspects have influenced the Concept Plan including:

a) Urban Forest Strategy (2019) – ensure tree coverage is maintained to assist in offsetting the urban heat island, keep tree removal to a minimum and if required, removed trees should be replaced using a significant positive ratio.

b) Local Biodiversity Strategy (2019) – retain the natural environment, keeping parks and natural bushland biodiversity.

c) Water Management Strategy (2014) – introduction of nutrient stripping wetland to provide landscaping improvements to provide habitats and shade and improve amenity and water quality function, explore opportunities to improve amenity through drainage design enhancements.

d) Play Provision Strategy (2020) – activation of the parklands, introduction of family-based golfing activities and café facilities with good access from major arterial roads, district playground at the site offers credible support of the City’s Play Provision Strategy, accessibility to be a primary design consideration

17 There are currently six tennis courts, with Courts 1-4 under lights. The substrate-asphalt court surface is in poor condition, however serviceable life of courts can be extended by a minimum of five years with each resurface ($20,000) and minor maintenance (~$2,500) annually.

18 Serviceable life of courts is dependent on whether the condition of the asphalt remains stable which will be determined by environmental factors and ground conditions. The substrate is expected to remain relatively stable over the next 10 years.

19 Courts 1 and 2 have been resurfaced, but there have been recent issues with cracking due to moisture coming up from the substrate, which is in poor condition. Courts 4 to 6 are in need of resurfacing. An allocation of funds will be provided for in the draft 2022-2023 Budget to progress improvements to tennis courts 3 and 4. Actual commencement of these works will be subject to Council approval and a decision about the future redevelopment of Whaleback Golf Course.

20 The light tower structures at the tennis courts are satisfactory, however the lighting requires an upgrade to LED globes.


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21 The clubrooms at the golf course can be hired to the community however limited parking available during peak times impacts on the useability of this area.

DETAILS

22 External expertise from Paatsch Group and Cox Architects has been engaged by the City to explore options to enable the redevelopment of the Whaleback Golf Course and surrounds, including the transition of the rudimentary spatial layout into a formal Concept Plan for Council’s consideration.

23 A key driver of the timeframes around progressing the Whaleback Concept Plan is the expiry in December 2022 of the existing lease with the existing operator, Peter Hopkins t/a Whaleback Golf Course Management Pty Ltd (Whaleback Pty Ltd).

24 The expiry of the current lease for the golf course provides an opportunity for the City to leverage the potential for third-party investment and build this into a new lease agreement and future management arrangements.

25 Council is being asked to endorse the Whaleback Concept Plan to enable the City to engage the market to ascertain the potential for private investment, inform key terms of a future management contract, and seek submissions based on the Concept Plan.

26 Below is a summary of the limitations of current operations:

a) Current clubhouse and pro-shop is located poorly, is reaching end of useful life and lacks facilities for practical functions and use.

b) Golf facilities including driving range have no connection with food and beverage.

c) Not maximising the facility to its optimum level.

d) Car park is at capacity at peak times and overflow parking is accessed daily.

e) Large community facility has limited use due to constraints around parking provision at peak times.

f) Golf cart storage room is reaching capacity.

g) Driving Range is in need of structural works, upgraded safety fencing and ball management equipment is reaching end of its useful life.

h) The Whaleback site has many environmental features that are not optimised for community access and enjoyment:

i) Public open space is underdeveloped and has low utilisation;

ii) Water features on site are not incorporated into the facility;

iii) Melaleuca trees are significant but car park design does not allow for natural water flow to feed this area.

i) Playground is poorly located, behind a fence and not readily understood to be available to the whole community.

27 Opportunities for a redeveloped Whaleback are:

a) Current advancement in facilities and activities at golf courses.

b) Whaleback Golf Course could be positioned as a leader in industry.

c) Create a stronger link between golf and food and beverage offerings, and a more open and inclusive facility.

d) Integration of a district level playground, with all abilities access, to truly open the golf course to the wider community.

e) Develop a mini golf course which introduces golf to kids, families, and time-poor adults.


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f) Upgrade and modernise the driving range, inclusive of virtual forms of the game – often referred to as gamification.

g) Incorporate water sensitive design by including the existing drainage function into water features through design via a ‘living stream; concept.

h) Optimise existing car parking in line with increased patronage at the course.

Concept Plan

28 Key elements that were considered important to incorporate into the Whaleback Concept Plan were separated into two categories:

a) Golf-related elements:

i) Improved driving range with new facilities and activities.

ii) Upgrade the safety fencing.

iii) Installation of a mini golf course.

iv) New public facilities, including pro shop, club rooms and licensed café, that form a hub around which all elements, both golf and community, are centred.

v) These complimentary commercial opportunities provide long term financial sustainability for the venue.

vi) Upgrade existing infrastructure and increase car parking to support activation of the asset.

vii) Relocation of the practice facilities for golfers – putting and chipping green, practice bunker.

b) Elements that engage the broader community:

i) New community hall that forms a community hub and gathering space with strong links to the courts, parklands, café, playground, and golf facilities.

ii) New multi-use sports area, including four tennis courts and two multi-purpose courts, under lights.

iii) Improve the amenity of the surrounding parkland/public open space, creating green zones with BBQs.

iv) District level playground, with all abilities access.

v) Retain the natural environment, keeping parks and natural bushland biodiversity.

vi) Transition the existing trapezoidal drain and integrate a Living Stream/water feature into the natural environment.

vii) Link the existing cycle/walk path around the outside of the course.

29 A plan that provides a greater connection between the golf activities and the community and the entertainment opportunities will drive revenue for the operator of the facility and for the City.

30 Integration of food and beverage across all activities – both community and golfing will deliver strong commercial opportunities for the site.

31 Proposed Concept Plan – Architect Overlay

a) Refer Attachment 1 for larger scale view and additional aspects, including rendered views.


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Key Approx.A~ Cl (m')

01 cw dub room;s/piro 1100 golf/~ staurc nt

Ol Mini golf 4500

03 P,Jay,giro1,1n,d ZOl'!4 9S.O 04 45.0

OS 4000

06

07 Pn:n::tJC<t/Puttm;g Zona 1350

09 Carparl< (273 ba)".s.) 7650

09 10

11

12 BB>GG

UI ~11,hons

14 Drop- off :zon

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• •


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32 Major elements of the Concept Plan, in number order include:

1) New, integrated Club Rooms, Pro Shop and Café/Bar: approx 1100m2, this integrated building facility has been moved to the south to create a better connection with the current Driving Range and future mini-golf and playground - thereby providing better entertainment, food, and beverage opportunities.

2) Mini Golf: approx 4500m2 is central to the redeveloped facility, south of the incorporated Living Stream and will provide good views and integration with the Café/Bar facility.

Sitting within the golf precinct, it will be easily accessible for the community without fully entering the golf course per se.

3) All Abilities District level playground: approx. 950m2 is central to the facility and is inviting to the community on entrance. Its position will provide access, integration and viewing from the Café/Bar.

4) Community Hall: approx. 450m2 is situated on the north-western side of the precinct and adjacent to the tennis and multi-purpose courts.

The Community Hall provides amenity and convenience for community users. It is easily accessible from the carpark and is surrounded by new and enhanced green space with BBQs to complement its community usage.

5) Tennis courts (x4) and multi-purpose courts (x2): approx 4000m2, relocated to a more southern location that is position of the precinct. Trees and flora provide a barrier from residential homes.

6) Living Stream: is situated centrally and horizontally to the precinct, incorporated in most of the major elements of the design, with a focus on the mini-golf and playground.

7) Practice/Putting Zone: approx. 1350m2 is a key element to the golf precinct and is situated to the furthest eastern side of the facility. Allows easy access to the 1st and 10th tees.

8) Car Park: approx. 7650m2 and 270 bays has been relocated and designed to avoid existing vegetation. Significant trees to be incorporated into design, with planting of trees to offset any tree loss.

33 The Concept Plan supports the City’s Draft Strategic Community Plan 2021-2031 particularly in the Connect, Enhance and Build themes.

CONNECT

C1.1.1 – Deliver inclusive events, services, and facilities.

C2.1.1 – Promote opportunities for contribution and participation.

C.3.1.2 – Facilitate and partner to deliver recreation and leisure services/facilities.

ENHANCE

E1.1.1 – Natural areas are conserved and enjoyed - preservation of well-managed natural areas.

E1.1.3 – Support of the Urban Forest Strategy.

E2.1.2 – Enhance the heath of the Canning River - Living Stream/Wetlands development.

BUILD

B1.1 – Improved drainage strategies of carpark leading to water retention in the public open space.

B2.1.1 – Improve and expand the City’s walking and cycling network.

B3.1.1 – Provide access to a range of facilities that meet community needs.

B6.1 – Beautiful and green urban spaces - provides green space that meets community needs.


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Environmental benefits / constraints:

34 Feedback received through the ‘More than Golf’ Community Engagement process was ‘the overwhelming desire is to retain as much natural space as possible’. The following environmental considerations were incorporated into the design recommendations:

a) Natural areas are conserved and enjoyed - preservation of well-managed natural areas.

b) Respectful tree management including protection of significant Melaleuca and Corymbia (Marri) species.

c) Retain the natural bushland biodiversity of Whaleback Park and the golf course.

d) Implementation of Local Water Quality Improvement Plans including the ‘living stream’ aspect of the development.

e) Support of the Urban Forest Strategy and Local Biodiversity Strategy.

35 The car park layout as contained in the Concept Plan demonstrates what is possible within the constraints of the site by using the currently available land and working around the significant trees.

a) Retention of a group of Corymbia calophylla (Marri) trees within the carpark footprint that are black cockatoo food species.

b) The remnant Melaleuca species located north of the tennis courts, are likely significant trees for the area given their apparent age and size. The trees aren’t in optimum health, like many of the Melaleucas in the area, likely due to their natural drainage being altered. Water-sensitive design of the courts will support improved surface water drainage to this area.

36 Whaleback Park is currently an underdeveloped park but community engagement identified that local residents use it for dog-walking and general enjoyment, so its loss to car parking may be significant for local residents.

37 With reference to the Concept Plan architect overlay; the areas denoted #10 and north of the bike path (#9) are currently underdeveloped areas of the existing park. This area would be developed as a public open space (POS) and be an alternate location for walking and general enjoyment.

Additional POS is being created at #11 and #12 and the improved access for the public within the golf course is important to acknowledge. The possibility of making the natural areas of the golf course accessible after hours for the purpose of exercise or on-lead dog walking should be explored.


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Impacts on Fauna

38 No formal fauna survey is available. There is anecdotal evidence of owl and cockatoo nesting sites on the golf course and there are tortoises and frogs in the lake. There is no known significant resident kangaroo population on the site.

39 The Concept Plan contemplates development being undertaken in the already high-trafficked area of the golf course, so it is unlikely that significant fauna habitat will be affected.

40 In considering the matter, Council may request a fauna survey be conducted in the area of specific interest prior to any significant development be undertaken.

Delivery and cost overview

41 Staff have worked with Paatsch Group and Cox Architects to progress preliminary concepts for some of the design elements of the Concept Plan to enable a Quantity Surveyor to undertake some high level cost estimates.

42 Preliminary work has also been undertaken to look into potential staging of the delivery of works associated with the Concept Plan, including those design elements that may be the subject of private investment and/or external funding, and those that would likely be funded by the City.

43 It should be again noted that staff are not seeking any commitment by Council to fund these works at this point in time.

44 Development of the site could be considered to occur in stages as outlined below:

•• I ♦• ~----····

•• • H

A


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45 Option 1 is for works undertaken in four stages.

Option 1 Works Cost Proposed Funding

Stage 1A ➢ New club rooms, pro shop and café. ➢ Mini golf. ➢ Practice putting greens including lighting. ➢ Driving Range. Stage 1B ➢ All abilities playground with lighting. ➢ Water feature/living stream (50%) from lake through

mini-golf and playground to drain start. Stage 2A ➢ Tennis courts with lighting (x4). ➢ Water feature/living stream completed. ➢ Car park and bike path. ➢ New green space. ➢ Replace fencing on Whaleback Avenue drain. Stage 2B ➢ Community Hall. ➢ Multi-purpose courts with lighting (x2). ➢ Drop off and entry works. ➢ New green space with BBQs.

$13.829M

$2.469M

$4.8M

$5.529M

Golf Operator

Council

Council

Council

46 Option 2 is for works to be undertaken in three stages.

Option 2 Works Cost Proposed Funding

Stage 1A ➢ New club rooms, pro shop and café. ➢ Mini golf. ➢ Practice putting greens including lighting. ➢ Driving Range. Stage 1B ➢ All abilities playground with lighting. ➢ Water feature/living stream (50%) from lake through

mini-golf and playground to drain start. Stage 2 ➢ Community Hall. ➢ Tennis courts (x4) and multi-purpose courts (x2) with

lighting. ➢ Water feature/living stream completed. ➢ Car park, bike path, drop off and entry works. ➢ New green space with BBQs. ➢ Replace fencing on Whaleback Avenue drain.

$13.829M

$2.469M

$10.185M

Golf Operator

Council

Council

47 The estimated costs for the Concept Plan as per the above delivery Options are: Operator Council Total

If developed in four stages $13.829M $12.798M $26.627M If developed in three stages $13.829M $12.654M $26.483M

48 The above includes staged demolition and site works and an allowance for escalation. Greater detail on the costing and staging can be found in Attachment 2.


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Funding the Concept Plan

49 The current operating model at Whaleback Golf Course derives a financial return to the City of approximately $500,000 per year (across a four year average).

50 The City’s current financial position, including its Draft Long Term Financial Plan indicates that the City does not have the financial capacity to fund the full redevelopment of the Whaleback Golf Course.

51 The community engagement process indicated little support for the sale of land to fund the redevelopment of the facilities.

52 Significant external funding is required, plus funding from the City for supporting infrastructure (car parking and water feature) and other ‘community elements’ if the Concept Plan is to come to fruition.

53 Options for funding support for City elements are being explored, but could come from:

a) Municipal Funds.

b) Loan funding.

c) Funding (repayable Loan) from the City’s Land Building and Development Reserve.

d) Contributions from Grant Funding:

i) Lotterywest (All Abilities playground).

ii) Water Corporation (for water quality improvement initiatives).

54 Gross revenue estimates based on improvements to the driving range and the installation of a mini golf facility indicate up to $1.5M per year could be derived.

55 No estimates or work has been undertaken with regard to the potential operation of an upgraded pro shop and/or food/beverage offering at a redeveloped Whaleback Golf Course. A new operating model for these golf-related facilities would determine the quantum of financial return to the City.

56 Paatsch Group report (Attachment 2) outlines:

a) A proposed Concept Plan to be used to engage the market of golf course operators, to understand potential for investment in the project.

b) How the City may derive a financial return through key terms of contract with the operator.

c) Delivery of the proposed redevelopment funded by significant private capital investment.

57 Five prospective golf course management consortiums have identified themselves to the City as having an interest in the project and there is potential to capitalise on the high patronage trend in golf course usage to engage external investment to fund the redevelopment.


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Project Stages

Stage Council Report / Decision

1 a) Develop a Concept Plan with QS estimates.

b) Develop procurement process to engage market.

March 2022 Ordinary Council Meeting

Endorsement of Concept Plan.

Endorsement of Procurement Strategy.

2 a) Conduct formal market sounding, using Concept Plan to engage the market.

b) Develop appropriate management structure for new lease.

c) Finalise Request for Tender documentation.

d) Develop draft Operator Contract.

e) Update Concept Plan and QS estimates based on market response.

June 2022 (approx) – Council Meeting

Develop draft Operator Contract and key terms.

Further update Concept Plan and indicative costs.

Proceed to Request for Tender based on Concept Plan and key terms.

3 a) Conduct Request for Tender. October/November 2022 – Council Meeting

Appointment of future operator.

Market Engagement / Market Sounding / Request for Tender (RfT) Process

58 All key decisions associated with this project will be made by Council, with the proposed process of Procurement, and the stages leading into the RfT for a new golf course operator summarised below.

59 A ‘market sounding’ process is proposed to be the first step in the Procurement process.

60 Market sounding will inform the structure of the operating model, including an understanding of the potential for investment in the Concept Plan design elements, and expected return to the City from a new lease. Market sounding will produce an appropriate ‘field’ of operators to be considered to participate in the procurement process.

61 Market sounding will be led by Paatsch Group in line with the City’s Procurement Policy with Probity input and oversight.

62 The Market Sounding process will be followed by a formal Request for Tender process.

63 The current lease expires on 17 December 2022 and the timeframe to move through the Procurement pathway to identify an operator will be tight. A delay in any step may push the timeframes out.

64 There is some risk that the process will not meet the deadline and as such formal discussions have commenced with Whaleback Pty Ltd regarding the potential to remain as operator of the golf course for a short period beyond the expiry of the lease.

65 The arrangement would be month to month holding over provisions, with an agreement to the continuation until mid-2023, if required.

66 There is an incompatibility of the current location of Scouts and Guides and the nature of activities conducted, especially long-stay camping, within the boundary of an operating golf course.

67 The current co-location of the Scout and Guide activity area within the works area of the golf course is of safety concern.

68 Staff are exploring the possibility of enabling these groups to remain on site, but closer to Whaleback Park natural areas and the living stream.

69 Scouts and Guides will be consulted regarding modern, appropriate and safe facilities to conduct their activities. The most appropriate avenue for this consultation will be through the Community Infrastructure Project (CIP).


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70 Storage for trailers, cars and other equipment could remain in the short term where it is and be incorporated into the existing City maintenance yard.

71 The CIP will identify any unmet community needs in the Parkwood area and surrounds.

72 Opportunities for co-location of the Whaleback Scouts and Guides groups will be explored as part of the CIP, however in terms of what each group needs or the opportunity of co-location with other groups, this work has not as yet been undertaken and will likely form the work of the new Recreation Leader role upon their commencement in February 2022.

73 Amalgamation with other groups is also an option for consideration.

CONSIDERATIONS

Legal Compliance

74 Any disposal of land via Lease to the operator of Whaleback Golf Course will be subject to section 3.58 and 3.59 of the Local Government Act 1995.

75 The City of Canning holds the management order for Crown Reserve 46959, which forms the majority of the land comprising Whaleback Golf Course. The existing facilities are also positioned partly on land owned in freehold title by the City (ie the existing buildings cross the boundary between the City freehold land and the Crown Reserve).

76 The management order for Reserve 46959 defines the reserve purpose as ‘Recreation – Golf Course and Guide and Scouts Facilities’. The only other condition on the management order grants power to lease or licence within the reserve for a period of up to 21 years, subject to the approval of the Minister for Lands under section 18 of the Land Administration Act 1997.

77 The City has engaged with the Department of Planning, Lands and Heritage (DPLH) on the proposed concept plan and how this might be accommodated within the existing tenure, with the view to identifying any changes that might be necessary. The early advice of DPLH is summarised below:

a) It is generally accepted that some commercial activities that are ancillary to a Golf Course would be permitted on Crown Reserves. Uses such as kiosk/cafe, mini golf, driving range and pro shop may be considered ancillary;

b) It is recognised that in some scenarios, proposed commercial activities may be more substantial while remaining generally complementary to the Golf Course. In these cases, longer lease terms may be sought and financial arrangements would be more carefully considered by DPLH;

c) It is likely in the case of substantial commercial activities, the DPLH will require some changes to the management order. These changes may take the form of the implementation of the reserve fund conditions (ie any funds derived from the reserve are invested back into the maintenance of the grounds and facilities on that reserve); and

d) Should the City wish to have the revenue from the site unconstrained, a business case would need to be made to either enter into a lease with the State for the commercial development portion or for the City to purchase this land from the State. In either scenario, the City would be required to pay either market rental under the lease or purchase the land at market value.

78 The City is awaiting further advice form DPLH on the planning implications for any future redevelopment and the potential changes to tenure. This advice was not available at the time of the report preparation.

79 It should be noted that the planning and land considerations cannot be further considered until the new operator is identified and a development proposal lodged for the Council’s review and support. These matters will form part of the required statutory approval processes necessary to accommodate any future redevelopment. However, the City will engage with DPLH throughout the project to ensure timely responses to any future requirements.


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Policy Implications

80 FM.05 Budget Preparation: 5.3 Capital Management - For the City to remain financially sustainable, it needs to be able to maintain the condition of its infrastructure and non-current assets at predetermined levels in order to deliver services to the community over the longer term.

81 City Policy AF301 Procurement of Goods and/or Services applies to this procurement process.

82 An independent Probity Advisor has been engaged to review the preparation of the procurement strategy, including the market sounding activities to be undertaken by the City through Paatsch Group, to ensure that the procurement process is fair, honest, and transparent for all parties.

83 Under the City’s CEO Instruction for Legal Services, any contract exceeding $100,000 in value is to be the subject of legal review. The City intends to engage Jackson MacDonald to assist with legal matters pertaining to the development and finalization of relevant contract documents.


Business Plan

84 Business Canning Financial Services, Asset Management and Leisure Facilities – Whaleback Golf Course.

Internal Budget

85 City Officers engaged on the project have been funded through Business Canning – Leisure Facilities Staffing Budget.

Asset Management

86 Buildings, infrastructure, fencing, playground, lighting, car parking, pathways, parklands, and any other essential and desirable infrastructure would be included in the City’s Assets Register and managed, in accordance with the Asset Management Plan.

87 Current built assets, including the carpark are reaching the end of their useful life and have been included as renewal expenditure in the City’s Long Term Financial Plan.

88 Ongoing maintenance of the golf-related assets would be the responsibility of the management lease holder, with the remaining built and POS environment the City’s responsibility.

89 It would be expected that the financial return to the City via the operator’s lease, would be returned to the golf course reserve and re-invested in the maintenance and management of the asset in accordance with the Asset Management Plan.


90 The City is working towards determining a set of City-wide targets, which will provide measurable sustainability assessment criteria.

91 In advance of these, targets having been developed by the City and endorsed by Council, this project addresses the following Sustainability Policy CM194 commitments:

a) ‘Commitment 5: A commitment to protecting environmental integrity and biodiversity.’

The Whaleback site can demonstrate a credible response to environmental challenges and opportunities, and the concept plan explores ways to support the City’s environmental strategies, such as the Urban Forest Strategy, Biodiversity Strategy, Water Management Strategy and the Public Open Space Strategy.

b) ‘Commitment 7: A commitment to risk mitigation, evidence-based governance and observing the precautionary principle.’


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To encourage competition and fairness, the process for procurement of a suitable golf course operator, including approach to market sounding and the Request for Tender to be conducted within a probity framework and within the City’s Procurement Policy AF301.

c) ‘Commitment 8: A commitment to developing partnerships and increasing participation in local, state, national and international sustainability opportunities.’

Five prospective Golf Course management consortiums have identified themselves to the City as having an interest in the project, and there is potential to capitalise on the high patronage trend in golf course usage to engage external investment to part-fund the redevelopment.

Consultation

Elected Members

92 A confidential Briefing Paper was circulated in December 2021 to inform and update Elected Members on the progress of the Whaleback Masterplan.

93 At the Strategic Issues Briefing on 10 February 2022, a presentation was undertaken to inform Elected Members of the proposed Whaleback Concept Plan and how this concept plan can be used to engage the market for a golf course operator willing to invest funds to capital projects.

94 Site visits to Whaleback Golf Course were undertaken by a number of Elected Members in January and February 2022.

Whaleback Community Groups

95 Parkwood Tennis Club (PTC) – current arrangements:

a) Currently has 20 active members.

b) Leases a clubroom facility consisting of kitchenette and activity space, with outdoor patio and access to the toilets within the golf club rooms.

c) Usage is two, and up to four courts on Sunday afternoons between September and April.

d) Courts are hired per occasion, from the golf course operator who acts as the booking agent for the City, retaining a small commission with the balance of the hire fee returned to the City.

e) The club coordinates junior coaching that is undertaken by a for-profit business trading as Tennis4Fitness. This coach also hires other courts and conducts coaching programs at Canning Vale tennis courts within 3.1kms of the Whaleback site.

96 PTC – consultation outcomes:

a) Through consultation, the PTC has requested:

i) Six, new, tennis-only courts form part of any development.

ii) Seeks an arrangement with the City where members have priority access and do not have to hire the courts.

iii) Access to a clubroom with meeting room and kitchenette and outside sheltered area.

iv) Hit-up wall is retained.

97 Whaleback Pty Ltd acts as the booking agent for the tennis courts, retaining a commission for each hour of hire. This is the only ‘booking agent’ remaining in the City and with negotiation of a new lease it is intended to transfer the court hire responsibilities back to the City.

98 It is proposed that the PTC would continue to access the courts through an hourly hire arrangement through the bookings team at the City. This is the same arrangement that Willetton Tennis Club (WTC) has for use of the tennis courts at Burrendah Reserve.


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99 It is proposed that the PTC would have access to the new Community Hall at Whaleback but further consideration needs to be given to the access arrangements for this proposed shared community space.

100 Whaleback Scouts – current arrangements:

a) Twenty members in total, which includes active uniformed youth, Scout Leaders and those involved for fellowship only. Age range five to 55.

b) Clubrooms are located near the Maintenance Depot of the golf course.

c) Five plus five year lease; within option period of lease. Lease expires 31 March 2024.

d) Facilities at Whaleback are valued by Scouts WA for the enhancement of the community youth in the scouting program.

e) Of particular value is the ability to camp overnight in a secure environment.

f) Has onsite storage for large equipment such as canoes, trailers and camping equipment.

101 Whaleback Scouts – consultation outcomes:

a) Request that the following developments be considered for their facilities:

i) New amenities that meet current code for universal access and include showers.

ii) Expand the lease area to include the grassed area between the Scouts and Guides leased spaces. Erect bollards to protect this area.

iii) Improve the hardstand for the parking of cars at the northern end of the Scout buildings.

102 Guides – current arrangements:

a) Two brigades with 18 members in each – 36 members in total. Age range five to 14.

b) Clubrooms are located near the Maintenance Depot of the golf course.

c) Five plus five year lease; within option period of lease. Lease expires 31 March 2024.

d) Guides sublease the space to other Guides groups and community groups. These groups bring cars into the facility.

e) Guides encourage regional groups to use the site and typically these are three to five day events, where the groups camp at the site. The Albany group has a regular booking and each year comes up in the October school holidays for a five day camp at the site.

f) The guides are very keen to promote this widely and encourage other groups to use the site.

103 Guides – consultation outcomes:

a) Increase and improve on-site car parking and install traffic calming on access roads.

b) Improve perimeter lighting.

c) Install safety fencing to protect from golf balls.

d) Updates required to the facility include increased storage, movable internal walls, modern kitchen facilities, internal toilets and showers.

e) More storage including closed-in storage areas for trailers and camping equipment.

f) Larger outdoor camping space with multiple fire pits and outdoor cooking shelter with BBQs.

Industry Experts

104 Consultation was undertaken with Golf WA, Golf Australia and the Australian Golf Industry Council, with a purpose to understand the current golfing landscape with golf and golf facilities in Australia. Key findings as they relate to the development of Whaleback are:

a) Golf facilities are evolving into community hubs (Curlewis GC, Collier Park GC, Wembley GC).


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b) It is recognised that any new golf development needs to think laterally in order to continue their growth.

c) Develop a facility that has the capability to target a wider demographic.

d) Shorter formats, more casual options and continued investment in public facilities will be key to getting first timers on the course.

e) Invest in alternative formats that dial up fun and social connection:

i) Include amenities that allow for variations or shorter versions of the game (eg driving range, novelty golf 6, 9-hole games).

ii) Explore initiatives on how technology can be integrated (eg top golf, top tracer, trackman etc) Whaleback has Toptracer already and therefore have a competitive advantage.

f) Operators will likely see a profit share arrangement or potentially buying the course outright.

g) Operators will also prefer a long tenure contract in order to recoup their ROI.

h) It is a common trend in WA that operators are now going into negotiations willing to contribute capital towards these projects, assisting the Local Government’s (who have tenure over the land and operate the course) with the implementation of the Golf Courses Strategic Plan and meeting the growing needs of the community.

“More than Golf” Community Engagement

105 More than Golf community engagement report dated July 2021 (which can be seen as Attachment 3), identifies updates, improvements to the golf course and its facilities, leisure/recreation ‘add-ons’ and the preservation of natural spaces were identified as very important.

106 There was little support from the community for the sale of the City’s freehold land to fund development at Whaleback.

107 Consultation was conducted through four community workshops, displays at events, which included the Canning Show, pop-up events, displays at the libraries and Leisureplexes, online and at face-to-face and online stakeholder meetings and:

➢ 22,000 letterbox invitations to engage in the project.

➢ 3,000 online visits to Your Say website.

➢ 907 visitors and stakeholders actively engaged.

➢ More than 1800 comments and suggestions were received.



Actions Consequence

Likelihood X

Consequence Rating



Endorsed Concept Plan and procurement strategy.

Seek Market support and funding.

Able to develop terms of RfT.

Identify potential of financial return to City under new lease agreement.

Can now fully cost

Identify market for golf course management.

Begin market sounding process leading to RfT.

Understand terms of RfT and potential return to City.

Prepare RfT process and documents.

Almost Certain Significant Very High

(Opportunity)


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Actions Consequence

Likelihood X

Consequence Rating


project and understand all terms.


Endorsed Concept Plan.

Start market sounding to seek support and funding.

No interest from the market at the level expected or for the actions identified.

No or less third-party funding than needed to pursue the project.

Rework proposal. Revise design and indicative costs.

Prepare draft operator lease demonstrating what is possible with indicative financial return to the City.

Possible Significant High (Risk)


Opportunity to link new lease negotiations with commitment to investment is lost or deferred.

Existing lease expires in Dec 2022.

Community concern over a process that has seemingly taken years to be considered by Council.

City to negotiate with current operator to propose hold over of end date of lease for a period to be determined; estimate six months.

Rework proposal based on reasons for deferral.

Continue with timing of RfT and negotiate new contract but not linked to commitment to Concept Plan.


(Risk)


Opportunity to link new lease negotiations with commitment to investment is lost or deferred.

Existing lease expires in Dec 2022.

Community concern over a process that has seemingly taken years to be considered by Council.

Continue with timing of RfT and negotiate new contract but not linked to commitment to Concept Plan.

Seek commitment to funding developments by new lease holder, but not linked to City’s objectives and



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Actions Consequence

Likelihood X

Consequence Rating


goals or with community hub as outcome.

Negotiate with current lease holder for holdover of lease in event RfT is delayed.

COMMENT

108 The expiry of the current Lease arrangements at Whaleback Golf Course and the development of the Whaleback Concept Plan, prepared in response to stakeholder engagement, presents a rare opportunity for the City to capitalise on the untapped potential of the golf course proper and its surrounds.

109 There is interest within the market in this project, and staff have recommended that Council endorse the Concept Plan for the purpose of engaging with the market to ascertain both the level of interest, and potential external investment and operating models, to achieve the redevelopment of Whaleback Golf Course and the surrounds.

110 In the event that the Officer’s Recommendation is endorsed, the formal market sounding process will commence, and the outcomes referred back to Council for consideration of the way forward.

VOTING REQUIREMENT

111 Simple majority.


112 Various questions and requests for clarification were raised by Elected Members at the Agenda Briefing of 8 March 2022. A number of responses were provided at the meeting, with the responses to those questions taken on notice summarised in the subsequent paragraphs below.

113 Various questions pertaining to the layout of the various design elements of the Concept Plan, access and travel distances (particularly from the proposed carpark), internal access and thoroughfares, movement across the golf course by course maintenance staff and vehicles were raised.

114 Mindful that the Concept Plan is simply conceptual at this point in time it is acknowledged that future iterations of any redevelopment plans for the site will need to consider (amongst other things):

a) The location of design elements #2 (Mini Golf) and #7 (Practice/Putting Zone) in relation to safety concerns regarding golf balls in play from adjacent fairways/greens.

b) Internal thoroughfare for golf-related activities and golf course maintenance staff.

c) Access for service and emergency service vehicles.

d) Travel distances and pathways from the proposed carpark to the centrally located golf activities.

e) Localised flooding does currently occur during high/intense rainfall events and detailed design of the “Living Stream” concept will need to be cognisant of the hydraulic requirements to preserve the drainage function.


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115 Concerns were raised in relation to the apparent contradiction in information in paragraphs 4 and 14 of this report. Upon review, this is acknowledged. The source information for these paragraphs has been reviewed, and the following clarification is provided. The Whaleback Masterplan 2018 indicates that:

a) 65,000 rounds were played at Whaleback Golf Course in 2017.

b) The potential number of rounds per annum at Whaleback Golf Course were identified as 85,000.

c) Revenue contribution from golf had decreased 5% in the two years previous to 2017.

d) Whaleback Golf Course has the potential of 85,000 rounds per annum.

e) It is recognised by Golf Australia that there was a trending decline in participation rates of golf from 2014-2019 prior to the COVID-19 pandemic.

f) After 2019 it is acknowledged that golf has experienced a rapid increase in participation through 2020 and early 2021 as a result of the COVID-19 pandemic (Golf Australia reports a 27% increase in metropolitan markets and a 17% increase in regional markets).

g) In 2020-2021, Whaleback did achieve 80,000 rounds per annum which reflected the world-wide growth in golf through the pandemic.

h) Golf Australia believe that participation will return to pre-pandemic levels in subsequent years.

116 Queries were raised regarding the design process and the transition of the spatial plan into the Concept Plan presented as part of this report. It is noted that the Concept Plan is not solely a re-design of the golf course; with some underpinning principles of the Concept Plan including realising the broader potential of the Whaleback site to service “more than golf”, consolidating the golf-related activities centrally on the site, opening up and improving the connection, integration and making more accessible to the public, the community elements the design. As per the Officer’s Recommendation, the Concept Plan is intended to be the basis to engage the market as to the potential for private investment in a redeveloped Whaleback site and its surrounds. As acknowledged at paragraph 113, there is likely some modification required to the Concept Plan to improve actual operation and functionality.

117 In the event that the Officer’s Recommendation is supported, it will be open to the market to provide feedback, comment and to put forward modification(s) to the Concept Plan as/if they see fit. These will, of course, be referred back to Council as part of the subsequent report referenced in the Project Stages table (after paragraph 57 of this report) for their consideration.

118 Further information was requested with regard to the feedback garnered by the City, particularly from community groups, during the engagement process. The following documents were provided to the Elected Members via the HUB due to their nature, content and volume.

• More the Golf – Survey Responses Report Final (names removed)

• Your Say Canning More than Golf Online Survey Report

• More than Golf - Community Engagement Report – July 2021

• Stakeholder Submissions - More than Golf – Whaleback

119 In addition to the information contained at paragraphs 95-99 regarding the Parkwood Tennis Club (PTC), further information and clarification was sought about engagement with PTC and how arrangements with this club differ from other tennis clubs in the City, namely Corinthian Park Tennis Club and Willetton Tennis Club. The following information is provided:


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CLUB MEMBERS

(as reported by Tennis

West)

CLUB ROOMS COURTS

Willetton Tennis Club (WTC)

65 • WTC is the lessee of the

building located at Burrendah Hard Courts.

• The club room space is shared with Willetton Netball Club.

• WTC is the head lessee and the netball club access the space under a Management Agreement facilitated by the City.

• WTC hires the tennis courts at Burrendah on an hourly basis, paying the City monthly in arrears.

• WTC lets the City know how many courts hours they used for the month and are invoiced at the schedule fee of $9ph.

• WTC has an active coaching program, and the Coach pays a hire fee monthly in arrears to the City at $9ph.

Corinthian Park Tennis Club (CPTC)

254 • CPTC has a

clubroom/licensed area within their leased space

• CPTC has a lease over the courts located in Shelley and the courts in Rossmoyne.

• CPTC is the only group in the City to have a lease over any sporting reserve/space.

• CPTC is of the size and nature, in addition to the Club management structure, that makes it viable for the Club to take on the financial burden of maintaining the courts and associated infrastructure.

Parkwood Tennis Club (PTC)

19* • Currently PTC is the lessee of the small clubrooms attached to the main amenities building located at Whaleback.

• In the Concept Plan, PTC would have access to the new community facility but further consideration would need to be given to whether this is an exclusive or shared space.

• PTC currently hires the tennis courts at Whaleback on an hourly basis from Whaleback P/L.

• In future arrangement, PTC could operate court hire as WTC do, letting the City know how many court hours they used for the month and are invoiced at the (current) schedule fee of $9ph, monthly, in arrears.

120 Since 2017 when the Whaleback project first began, staff have engaged with various other local governments (City of Stirling; City of South Perth; Town of Cambridge; City of Melville) who own/operate golf course and golf related activities, plus various golf course design and other consultants (MasterplanWA; Taktics4; Habitat International; Conway Highbury; RLB); in addition to engaging with the current operator/Lessee of Whaleback Golf Course (Whaleback Pty Ltd), Paatsch Group as the City’s Project Lead and Cox Architects as the City’s Architects to develop the Concept Plan the subject of this report.

121 Parks and City Greening staff have confirmed that there are no trees currently on the Whaleback site and surrounds that are listed on the City’s Significant Tree Register.


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122 A couple of queries centred on the alternatives available to Council if the Officer’s Recommendation is not endorsed. The most straight forward alternative would be for Council to simply conclude the current Lease arrangements with the current Lessee (December 2022), then undertake the subsequent disposal of land (including building[s]) via Lease to a third party in accordance with section 3.58 of the Local Government Act 1995. In effect offering to the market the Whaleback Golf Course and (in part) surrounds to the market “as is”.

123 Previous decisions by Council, including the investment of over $1 million in irrigation upgrades in 2021 to the golf course, would indicate that continuing the operation of the Whaleback Golf Course is a priority; as such asset renewal allocations for buildings, carparking, play equipment and public open space, golf course tees and greens and associated infrastructure were included in the City’s recently endorsed Long Term Financial Plan 2021-2031.


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CD-005-22 Endorsement to advertise the draft Local Heritage Survey and draft Heritage List for public consultation

CD-005-22

6.53pm Cr Bain declared a financial interest in this item, and left the meeting and was moved to the Electronic Waiting Room whilst the matter was discussed.

13.3 Director Canning Development


PROGRAM: Canning Development

SUB PROGRAM: Strategic Planning

FILE REF: Q22/109


REPORTING OFFICERS: Patricia Tan - Strategic Projects Planner

Geoff Moor - Heritage Officer

Guerlaine Bingwa - Leader Strategic Planning

RESPONSIBLE OFFICER: Graeme Bride - Director Canning Development


Community Goal: Innovation, flexibility, and resilience. Council Strategy: Effective policy development and implementation.


Attachments: 1. Draft Local Heritage Survey - for public consultation (D22/11384). (Large Attachments)

2. City of Canning Draft Heritage List - February 2022 (D22/11101). (Large Attachments)

3. Draft Heritage List - Track changes (D22/11104). (Large Attachments)

4. Letter from Heritage Council of Western Australia advising that South Bentley Child Health Centre is unlikely to meet requirements for listing on State Heritage List (D22/14807).

In Brief:

Council is requested to endorse the draft Local Heritage Survey (LHS) and draft Heritage List – as shown in Attachments 1 and 2 – for public consultation.

The Heritage Act 2018, Heritage Regulations 2019 and Planning and Development (Local Planning Schemes) Regulations 2015 place a number of statutory obligations on the City, in particular, the need to regularly maintain and review the City’s LHS and Heritage List.

This current review is particularly essential for the City, as the Heritage Act 2018 and Heritage Regulations 2019 had come into effect after the previous review of the City’s current LHS and Heritage List was completed. Since that time, the Heritage Council has also issued new guidelines to support the preparation of the LHS. This means that a review and update to these two documents are required to bring them in line with current legislative and practice guidelines.


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As such, in 2021 the City has undertaken a comprehensive review of its LHS and Heritage List, and also engaged experienced Heritage Consultants (Element) who have made recommendations based on their assessment of the cultural heritage values of a place and using Heritage Council guidelines and practices.

As a result of this process, 13 new places are proposed to be included on the draft LHS, with six of these places also to be included onto the draft Heritage List. The City has undertaken an extensive assessment process prior to this to ensure the draft LHS and draft Heritage List include valuable heritage places that are worthy of protection.

Should Council resolve to endorse the draft LHS and draft Heritage List for public consultation:

1. City Officers will carry out consultation in line with the requirements outlined under the Planning and Development (Local Planning Schemes) Regulations 2015 for Heritage Lists.

2. As part of this, landowners and occupiers of affected places will be notified in writing, and also provided with a description of the place and the reasons for their proposed entry onto the draft LHS and/or draft Heritage List.

Should Council resolve not to endorse the draft LHS and draft Heritage List for public consultation:

1. An updated LHS and Heritage List cannot be pursued.

2. Places of heritage value would have no appropriate protection, and that these documents will not be updated to bring them in line with current legislative requirements and heritage practices.

CD-005-22 COUNCIL DECISION

MOVED Deputy Mayor B Kunze, SECONDED Mayor P Hall, that Council:

1. Endorses the draft Local Heritage Survey for public consultation, in accordance with the Heritage Council’s Guidelines for Local Heritage Surveys.

2. Endorses the draft Heritage List for public consultation, pursuant to Schedule 2, Part 3, Clause 8 of the Planning and Development (Local Planning Schemes) Regulations 2015.

CARRIED 9/0

Note: Cr Bain was absent for the vote.

6.55pm Cr Bain re-joined the meeting.



17 October 2017 SD-015-17

That Council adopts the City of Canning Municipal Heritage Inventory as provided in Attachment 1 to this report.

18 September 2018 SD-034-18

1. Pursuant to Clause 8(3)(d) of the Planning and Development (Local Planning Schemes) Regulations 2015 Schedule 2, resolves to enter 21 places on the City of Canning Heritage List (refer Attachment 1). 2. Pursuant to Clause 8(4) of the Planning and Development (Local


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Planning Schemes) Regulations 2015 Schedule 2, resolves to notify the Heritage Council of Western Australia, and each owner and occupier of the 21 places entered on the City of Canning Heritage List of Part 1 above.

BACKGROUND

City of Canning Local Heritage Survey (formerly known as Municipal Heritage Inventory)

1 The Local Heritage Survey (LHS) is a non-statutory local survey that records heritage information for heritage places that – in the opinion of a local government – are, or may become, of cultural heritage significance. This is done through the creation of a Place Record Form for each heritage place, which provides information on a place’s physical and historical significance as well as recommendations on future management of the sites and buildings.

2 The LHS is also important as a first point of identification that guides the development of a local government’s Heritage List.

3 The City adopted its original LHS – then known as the Municipal Heritage Inventory (MHI) – in August 1995, in accordance with the Heritage of Western Australia Act 1990. This document name change occurred on 1 July 2019, when the Heritage of Western Australia Act 1990 was replaced by the Heritage Act 2018 and Heritage Regulations 2019.

4 The City’s MHI was last reviewed between 2015 and 2017, and adopted by Council on 17 October 2017. The LHS currently has 35 entries.

5 As part of the formation of the Heritage Act 2018 and Heritage Regulations 2019, the Heritage Council also prepared new guidelines on how to prepare a Local Heritage Survey.

Management Categories in the LHS

6 As some places have more heritage significance than others and some buildings and structures have been lost over time (with only the site remaining), there is a need differentiate the level of care that should be taken for each heritage place if the cultural heritage values are to be retained.

7 In accordance with best practice, each place on the LHS is assigned a Management Category that recognises the Classification of Significance that a place has.

8 The City’s current LHS contains five Management Categories and Classifications of Significance, as follows:

Management Category and Classification of Significance

Description

Management Category 1 –

Exceptional Significance

Essential to the heritage of the locality.

Rare or outstanding example.


Considerable Significance

Very important to the heritage of the locality.

High degree of integrity and/or authenticity.


Some Significance

Contributes to the heritage of the locality.

May have some altered or modified elements, not necessarily detracting from the overall significance of the place.


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Management Category and Classification of Significance

Description


Limited Significance

Contributes to the history of the locality through its social and historical values rather than its built form.

Does not fulfill the criteria for entry in the local Heritage List.


Historic Site

The site has historic significance for its previous use and its role in the historical development of the locality.

9 Places that are classified as Management Categories 1, 2 and 3 in the LHS are also included on the Heritage List, which means those places will be protected under the City’s Local Planning Scheme No. 42 (LPS42) and Schedule 2, Part 3 of the Planning and Development (Local Planning Schemes) Regulations 2015. If a place is included on the Heritage List, a development application must be submitted to the City prior to a building permit application or demolition application for any works to the heritage place. Places classified as Management Categories 4 and 5 will not automatically require a development application, however, in some circumstances it may be necessary to make a photographic record of the place, prior to redevelopment.

City of Canning Heritage List

10 A Heritage List identifies places which are of cultural heritage significance and worthy of conservation. For a local government to have statutory authority to manage the development of a heritage place, a place needs to be identified in the Heritage List adopted under a local planning scheme – in the City’s case, LPS42. All places on the Heritage List require planning approval for all works or demolition proposed to the place.

11 The City’s Heritage List was adopted by Council in September 2018, and currently contains 21 places. It was established under Schedule 2, Part 3, Clause 8 of the Planning and Development (Local Planning Scheme) Regulations 2015, which require each local government to prepare a Heritage List for its area.

DETAILS

Review of the LHS and Heritage List

12 The Heritage Act 2018, Heritage Regulations 2019 and the Planning and Development (Local Planning Schemes) Regulations 2015 place a number of statutory obligations on the City, one which is for the periodic review of a LHS.

13 The Heritage Act 2018 refers to the Heritage Council’s Guidelines for Local Heritage Surveys, which states that ‘a general review should take place at intervals consistent with the major review of a local planning strategy or strategic community plan, or at defined intervals nominated by the local government’. While the City currently does not have any defined intervals for the review of its LHS, it had recently reviewed and updated its Local Planning Scheme No. 42, gazetted on 26 May 2020. Additionally, the Heritage Act 2018 and Heritage Regulations 2019 came into effect after the previous LHS and Heritage List were reviewed and updated, so this most recent review is required to bring the documents in line with current requirements.

14 The City was one of the few local governments invited to apply for the Local Government Heritage Consultancy Funding Pilot Program provided by the Department of Planning, Lands and Heritage. The City successfully secured the grant which was used to review the LHS and Heritage List.

15 In order to comply with the statutory requirement for periodic review of a LHS, a two-stage process was commenced in 2021 to identify properties that could be added to the LHS. This process was also used to consider additions to the Heritage List.

16 The first stage of the process involved a ‘call for nominations’ of places for inclusion on the LHS. Over a 21-day period in June/July 2021, the City invited nominations from the public of any additional


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heritage places to be considered for inclusion within the LHS. No submissions were received. However, 13 new nominations were proposed as a result of City Officer investigations.

17 The second stage included an assessment of the nominated places from the first stage by Heritage Consultants (‘Element’) appointed by the City.

18 The LHS and Heritage List review undertaken by Element included the following scope of works:

a) Review and update of existing Place Record Forms in the 2017 MHI;

b) Assessment of the 13 new places identified as a result of Officer investigations for possible inclusion in the LHS, including:

i) Undertake desktop historical and archival research where necessary;

ii) Undertake a street survey to take photographs and to inform the physical description;

c) Allocation of a Classification of Significance and a Management Category for all places; and

d) Recommendation of places for inclusion on the City’s Local Planning Scheme Heritage List, based on places in management Category 1, 2 and 3.

19 This resulted in the creation of a Place Record for each new place on the draft LHS, which contains a detailed description and historical notes for each site.

20 As a result of this process, 13 additional places have been recommended to be included on the draft LHS, with six of these places also proposed to be listed on the draft Heritage List.

Draft LHS

New Heritage Places proposed under the draft LHS

21 The draft LHS was submitted to the City in November 2021. In addition to the inclusion of 13 new places, Element had also reviewed the Introduction and Methodology sections in the LHS, which is mostly due to changes in accordance with the Heritage Act 2018.

22 The following 13 new places (located in Bentley, Lynwood, Queens Park and Rossmoyne) are recommended to be included in the draft LHS:

23 Place Number under the draft LHS

Place Name and location Management Category

Also included on the draft Heritage List

1.10 Queens Park Primary School - No. 202 Treasure Road, Queens Park

Management Category 1 – Exceptional Significance

Yes

1.11 South Bentley Child Health Centre - No. 2 Hill View Place, Bentley

2.3 House - No. 296 Wharf Street, Queens Park Management Category 2 – Considerable Significance

3.11 Pallottine Mission - No. 50 Fifth Avenue, Rossmoyne Management Category 3 – Some Significance

3.12 House - No. 316 Wharf Street, Queens Park


4.6 Salvation Army - No. 48 Dumond Street, Bentley Management Category 4 – Limited Significance

No

4.7 House - No. 104 Walpole Street, Bentley

4.8 House - No. 273 George Street, Queens Park


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5.10 Montrose Street, Lynwood Management Category 5 – Historic Site

24 Should Council resolve to endorse the draft LHS for public consultation, the City’s Officers will undertake consultation with the affected landowners in line with the Consultation section of this report.

Reclassification of Brownlie Towers to Management Category 5

25 It is also proposed that the former Brownlie Towers site (32 Drummond Street, Bentley) be reclassified from its current Management Category 4 classification to Management Category 5, as the towers were demolished in 2019.

Draft Heritage List

New Heritage Places Proposed Under the Draft Heritage List

26 The City’s Heritage List is now required to be reviewed and updated in light of the updated LHS. Six of these 13 new places on the LHS is proposed to be included onto the Heritage List, as the LHS recommends that the places identified within Management Category 1, 2 and 3 be placed on the Heritage List.

27 The addition of any new places to the Heritage List has to be carried out in accordance the relevant processes outlined in Schedule 2, Part 3 of the Planning and Development (Local Planning Schemes) Regulations 2015. One of these requirements is the requirement for the draft Heritage List to be advertised, which the City will organise if Council endorses the draft Heritage List and draft LHS for public consultation.

Other Modifications to the Current Heritage List

28 In addition to the inclusion of six new places onto the Heritage List, the following modification is also proposed to an existing place on the Heritage List:

a) Removing Kent Street Weir Park (Corner of Kent Street and Queens Park Road, Wilson) from Management Category 1, and including it under Management Category 3.

29 The inclusion of the site as a Management Category 1 site in the current Heritage List was an administrative error. This place was previously listed as a Management Category 3 site under the former MHI, and is proposed to remain so under the new LHS.

30 This modification will bring the site’s classification in line with the intended Management Category 3.

CONSIDERATIONS

Legal Compliance

31 In accordance with section 103 of the Heritage Act 2018, local governments ‘must prepare a survey of places in its district that in its opinion are, or may become, of cultural heritage significance’. Whilst the LHS does not have any statutory weight and implication, it will inform the City’s decision to include certain heritage places in the Heritage List to provide the necessary planning and statutory controls.


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32 In accordance with Schedule 2, Part 3, Clause 11 of the Planning and Development (Local Planning Schemes) Regulations 2015, ‘despite any existing assessment on record, the local government may require a heritage assessment to be carried out prior to the approval of any development proposed in a heritage area or in respect of a place entered in the heritage list’. Schedule 2, Part 3, Clause 13 of the Regulations also outlines the processes local governments can take should they form the view that a heritage place is not being properly maintained. For instance, should the owner or occupier of a heritage place fail to carry out the repairs required under a heritage conservation notice served by a local government, the local government may be permitted to enter the heritage place to carry out the specified repairs and recover the costs incurred from the person whom the heritage conservation notice was served.

Policy Implications

33 The City will consider future local planning policies guiding the assessment and development of heritage places under the Heritage List, and any heritage incentives. These will be brought to Council for consideration.


Business Plan

34 Not applicable.

Internal Budget

35 Work on the draft LHS and Heritage List review has been funded from the Strategic Planning Service budget, and also from the grant secured through the Local Government Heritage Consultancy Funding Pilot Program.

Asset Management

36 Not applicable.


37 The new Sustainability Policy CM194 was adopted on 18 June 2019. The City is now working towards determining a set of City-wide targets, which will provide measurable criteria for sustainability progress assessment. In advance of these targets having been developed by the City and endorsed by Council, this project addresses the following Sustainability Policy commitment:

38 A commitment to intergenerational equity, specifically ‘acknowledge the City’s responsibility to both current and future generations of our community, and for impacts on communities beyond our boundaries’.

Consultation

39 The City had previously invited public nominations for places for inclusion on the LHS. This ‘call for nomination’ commenced on 24 June 2021 and closed on 15 July 2021 (for a period of 21 days) and included the following methods:

a) Placement of a public notice in the Canning Gazette on 1 July 2021;

b) Placement of a public notice on the City’s public website;

c) Display of a hardcopy public notice on the City’s Administration Office’s display board;

d) Placement of a post on social media (Facebook); and

e) Letters sent to the Canning Districts Historical Society.


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40 During the advertisement period, the City received no public submissions. However, 13 new places were identified by the City’s Heritage Services and investigated by the consultants.

41 Should Council resolve to endorse the draft LHS and draft Heritage List for public consultation, the consultation process will be undertaken in accordance with Schedule 2, Part 3, Clause 8 of the Planning and Development (Local Planning Schemes) Regulations 2015 for Heritage Lists. While there are no specific consultation processes for Local Heritage Surveys, it is proposed that the advertising of the LHS be carried out under the same process and timeframes as the Heritage List. This will provide consistency and better clarification for the community.

42 It is noted that affected landowners and occupiers will be provided with a description of the place and the reasons for their proposed entry onto the LHS and/or Heritage List. The City will also clarify the implications of the LHS and Heritage List listings (e.g. whether the places on the LHS will be also be placed on the Heritage List or not, and what the inclusion of the places on the LHS and Heritage List means for the landowners). The affected landowners will have the ability to respond to the proposal, and advise whether they support or object to the listing. Council will then consider this feedback prior to making a determination on the inclusion of the place onto the LHS and/or Heritage List.

43 It is noted that in relation to the South Bentley Child Health Centre, the City is the authority which has management responsibility for the building and the wider Hill View Park. Whilst the heritage assessment has identified that this structure has exceptional heritage value and is worthy of retention, it is noted that the City has received advice from the Heritage Council of Western Australia that the place is not likely to meet the requirements for listing on the State Heritage List (refer Attachment 4). There are limitations as to repurposing of the building for another use, given its size and layout, and the City will continue to incur ongoing maintenance costs. Further analysis and consideration of these issues will be identified as part of the next report to Council, post the advertising process.


Risk/ Opportunity

Consequences Mitigation/ Actions Consequence

Likelihood X

Consequence Rating



Improved social and cultural outcomes for the community.

Incorporate the recommended places in the Heritage List and control future planning and development in accordance with LHS recommendations.

Likely Significant High

(opportunity)


Potential objections from landowners whose properties have been proposed to be included under the draft LHS and/or Heritage List.

Ensure that landowners are fully aware of the reasons and implications of their properties being listed in the LHS and/or Heritage List.

Likely Significant High (Risk)


It would delay the preparation of an updated Heritage List under the Scheme, meaning places of heritage value would not have appropriate protection during

The City has undertaken an extensive assessment process to ensure the LHS and Heritage List include valuable heritage places.

Likely Moderate High (Risk)


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Risk/ Opportunity

Consequences Mitigation/ Actions Consequence

Likelihood X

Consequence Rating


this time.


An updated Heritage List under the Scheme cannot be pursued, meaning places of heritage value would have no appropriate protection.

The City has undertaken an extensive assessment process to ensure the LHS and Heritage List include valuable heritage places.


COMMENT

44 The Heritage Act 2018, Heritage Regulations 2019 and the Planning and Development (Local Planning Schemes) Regulations 2015 place a number of statutory obligations on the City, in particular, the need to regularly maintain and review the City’s LHS and Heritage List.

45 The draft LHS and draft Heritage List will assist the City in achieving its vision for a culturally rich and vibrant community, and a high-quality built environment. The draft LHS will also act as a source of information to the community about their heritage, and will form the basis for adequate protections in the Scheme to inform Council’s decision-making.

46 As outlined in this report, the City has undertaken a comprehensive review of its LHS and Heritage List, and also engaged experienced Heritage Consultants who have made recommendations based on their assessment of the cultural heritage values of a place. This assessment is consistent with State Planning Policy 3.5 – Historic Heritage Conservation, which states that the inclusion or exclusion of places on the Heritage List should be based on their degree of historic heritage significance.

47 Therefore, it is recommended that Council endorses the draft LHS and draft Heritage List (as shown in Attachments 1 and 2) for the purpose of public consultation.

VOTING REQUIREMENT

48 Simple majority.


49 Nil.

Item CD-005-22 - Attachment 4 Letter from Heritage Council of Western Australia advising that South Bentley Child Health Centre is unlikely to meet requirements for listing on State Heritage List

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Working with Western Aus tral i ans to recognise , conserve , adapt and celebra te our S tate 's unique cu ltural heri tage

YOUR REF

OUR REF P26935

ENQUIRIES

Government Heritage Property Disposal Process P26935 Bentley Child Health Centre (fmr), 2 Hill View Place, Bentley Lot 1646 on Plan 6420 Volume LR3056 Folio 161

Further to the letter you received on 6 September 2021, I am able to advise you of the outcome of the recent Heritage Council meeting at which a preliminary review of the above place was considered.

After careful consideration the Council determined that, while the place may have some cultural heritage value, it is unlikely to have the cultural heritage significance required to meet the condition for entry in the State Register under section 38 of the Heritage Act 2018. A copy of the preliminary review is enclosed for your information .

No further referrals under the Government Heritage Property Disposal Process, or s. 73 of the Heritage Act 2018, are required on the part of the City of Canning in terms of disposing of this place.

I have informed the Land Use Management Division of the Department of Planning, Lands and Heritage of this decision.

I note that the place has been included in your Local Heritage Survey (formerly known as a Municipal Heritage Inventory or MHI).

If ou would like to discuss this decision, please contact at the Department of Planning, Lands and Heritage on (08)

Yours sincerely

Enc.

21 December 2021

dplh.wa.gov.au [email protected]

llllllllii..PiiMiiiiMMMf :@WiilNW·iHIIN#iHiiNUHiH-HiiiiMlfi@ii·i:iiidM+itli·i·!·~


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HERITAGE COUNCIL

OF WESTERN AUSTRALIA

PRELIMINARY REVIEW

P26935 Bentley Child Health Centre (fmr)

The inherit entry for the place, which also includes a curtilage map, can be read at:

http://inherit.stateheritaqe.wa.qov.au/Public/Search/PlaceNoSearch?placeNo=26935

The place is not included in the City of Canning Local Heritage Survey.

The place comprises a single storey structure of asymmetrical and curvilinear design. Constructed with clicker bricks and corrugated metal roofing, the place was built in 1965 in the Late Twentieth-Century Organic style and was designed by architects Bill Kierath and Ken Waldron.

Analysis: Child Health Centre The original use of this place, as a child health centre, reflects the following State themes in the Thematic History of Western Australia1(WA Thematic). Within these themes there are various key events and phases that relate to the development of health care for ch il dren, including:

Services - Health

• 1921 - WA has infant mortality rates which are the highest in mainland Australia and public concern leads to the formation of the Infant Health Association.

• 1925 - The first infant health centre was opened in Subiaco, followed by the establishment of community run centres across the state.

• 1945 - Community funded infant health centres came under financial pressure, resulting in the WA government taking over their funding.

• 1970 - Infant mortality rate now low in WA, likely due to number of centres established during post war decades.

Cultural Life - Domestic Life • 1961 - Post war baby boom sees birth rate peaks at 3.6 children per family.

There are a number of other places that demonstrate the early development of purpose built child health care facilities including three which are on the Register:

• P5682 Lady Mitchell Memorial Child Health Centre, Bunbury (RHP)- Post-War International style (1950), designed by William Bennett, honorary architect of infant health centres.

1 'A Themat ic History of West ern Aust ralia' (incl. Framework Spreadsheet & Narrat ives). Prepared fo r the Heritage Co uncil of WA by Clare Menck, Historian, June 2018.


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• P11375 Manjimup Infant Health Centre (fmr) (RHP)- associated with post war development (1946), designed by Nancy Allen and originally included nurse's accommodation.

• P3832 Memorial Hall, Mosman Park (RHP) - Inter-War Functionalist style (1921) utilised civic centre including child health centre.

• P13644 Child Health Clinic, Nedlands (AP) - Inter-War Mediterranean style (1937), early design by William Bennett.

However, there are limited places which date from the second wave of the postwar baby boom, with no examples on the Register. It is possible that the age of these buildings means they have not yet been widely included in local heritage surveys. Known representative examples include:

• P22825 Community and Child Health Centre, Hilton - Built in 1956.

• P20072 Thornlie Child Health Centre - Built in 1963, on the City of Gosnells Local Heritage Survey.

• P24437 Medina Infant Health Centre - Bu ilt in 1955 to service the growing population in the developing Kwinana area. Included as part of P17306 Medina Townsite which is on the Assessment Program.

Late 20th Century Organic Style

The WA Thematic does not specifically deal with architecture as it is an integrated theme which runs throughout. However, the place can also be linked to the following key events and phases which were influential on architectural styles during this period:

Cultural Life - Domestic Life

• 1950s post-WWII immigration brings continental cultural influences.

International Links

• 1947-1950s Continental European migrants strengthen personal links with non-British Europe, especially Mediterranean countries. WA increasingly celebrates its own Mediterranean climate, with clothes, food, architecture and popular culture shifting emphasis away from cool-climate British influences.

There are a number of places that demonstrate this post-WWII influence on architectural styles, which included the application of what are often referred to as 'modern' styles. This includes two main streams, 'functional' and 'organic', with one style referred to as Late Twentieth Century Organic. Two examples of this styles have been entered in the State Register:

• P2396 Administration Building and Chapel, Aquinas College - the Chapel built in 1967 is a bold example of the Late Twentieth Century Organic style which compliments the natural setting.

• P13020 Holy Spirit Catholic Church, City Beach - Landmark church built in 1973 in the Late Twentieth Century Organic style, designed to suit the coastal conditions.

Conclusion

The place is a representative example of a purpose built child health centre from the post WWII period, and is a modest example of the Late Twentieth Century Organic


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style. It may provide an example of the child health facilities established to cater to the increased birth rates seen in the 1960s.

P26935 Bentley Child Health Centre (fmr). West elevation . Photograph: City of Canning. August 2021 .

P26935 Bentley Child Health Centre (fmr). South elevation . Photograph : City of Canning . August 2021 .


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CD-006-22 Adoption of Local Planning Policy LP.16 - Public Open Space Contributions in Residential Areas

CD-006-22



SUB PROGRAM: City Planning

FILE REF: Q22/107


REPORTING OFFICERS: Guerlaine Bingwa - Leader Strategic Planning

Sergio Famiano - Manager City Planning



Community Goal: Represents broader community's needs in all decision making. Council Strategy: Effective communication between City and community.


Attachments: 1. Draft Local Planning Policy LP.16 - Public Open Space Contributions in Residential Subdivisions (D19/74321).

2. Public Open Space Contribution Policy Supporting Report (D20/29683). (Large Attachments)

3. Schedule of Submission - LP16 Public Open Space Contributions 2021 (D21/304401). (Large Attachments)

In Brief:

Council is requested to consider the adoption of Local Planning Policy LP.16 - Public Open Space Contribution in Residential Areas (the policy).

The policy seeks to address a lack of public open space in specific suburbs identified by the City’s Public Open Space Strategy. The policy does this by guiding when the City should seek a public open space contribution during the subdivision process in line with State Government Policy DC Policy 2.3 - Public Open Space in Residential Areas (DC Policy 2.3).

The policy was advertised from 6 May 2021 – 4 June 2021. The majority of responses objected to the policy highlighting points around its unfairness, impact on land values and perception of sufficient existing public open space. However, the Public Open Space Strategy which was adopted in 2015 and supplemented with further analysis in the Supporting Report, highlighted the deficiency of public open space (POS) in the suburbs of St James, Bentley, Shelley and Rossmoyne. Further the policy seeks to provide clarity and guidance in the administration of the existing State Government DC Policy 2.3, where the local government can ask for contributions for POS.

Council is asked to support the Officer Recommendation because the policy:

1. Seeks to address an identified need for additional POS in the suburbs of St James, Bentley, Shelley and Rossmoyne.

2. Would provide for consistency in the City’s recommendations to the Western Australian Planning Commission as to when a POS contribution should be conditioned on a subdivision approval.


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If the Officer Recommendation is not supported there will be a continued deficiency of POS provision in the affected suburbs within the City, unless Council uses municipal funds to seek to acquire and develop additional POS in these suburbs.


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MOVED Mayor P Hall, SECONDED Cr A Spencer-Teo, that Council:

1. Adopts Local Planning Policy LP.16 - Public Open Space Contributions in Residential Areas without modifications, pursuant to Part 2, Division 2, Clause 4 of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015.

2. Provide a copy of the approved Local Planning Policy LP.16 – Public Open Space Contributions to the Western Australian Planning Commission for their information.

Cr Spencer-Teo advised that she would Foreshadow an Alternative Motion to not adopt the policy and request the CEO to draft a Development Contribution Plan if the Motion under debate was lost.

LOST 1/9 For: Cr Saberi

Against: Mayor Hall, Deputy Mayor Kunze, Crs Bain, Holland, Jacobs, Parkinson, Singh, Spencer-Teo, Sweeney

FORESHADOWED MOTION

MOVED Cr A Spencer-Teo, SECONDED Cr S Saberi, that Council:

1. Does not adopt Local Planning Policy LP.16 - Public Open Space Contributions in Residential Areas, due to a number of concerns raised by the community in relation to the Public Open Space contribution percentage, noting the City is bound by the Western Australian Planning Commission to apply a 10% Public Open Space contribution in a policy setting.

2. Requests the CEO to draft a Development Contribution plan for the suburbs of Shelley, Rossmoyne, Bentley and St James and presents these to Elected Members at a Strategic Information Briefing, no later than six months following the adoption of the Community Infrastructure Plan for further consideration by Elected Members.

Cr Singh proposed a minor change to Part 2 to delete the words ‘suburbs of Shelley, Rossmoyne, Bentley and St James’ and replace with ‘for the City of Canning’. The Mayor consulted with the Mover and the Seconder of the Foreshadowed Motion who consented to the change, and with no objections from Members, the Mayor agreed to the change.

Minor Change

MOVED Cr A Spencer-Teo, SECONDED Cr S Saberi, that Council:

1. Does not adopt Local Planning Policy LP.16 - Public Open Space Contributions in Residential Areas, due to a number of concerns raised by the community in relation to the Public Open Space contribution percentage, noting the City is bound by the Western Australian Planning Commission to apply a 10% Public Open Space contribution in a policy setting.

2. Requests the CEO to draft a Development Contribution plan for the City of Canning and present them to Elected Members at a Strategic Information Briefing, no later than six months following the adoption of the Community Infrastructure Plan for further consideration by Elected Members.

The Mayor put the Foreshadowed Motion to the vote. CARRIED 7/3

For: Mayor Hall, Deputy Mayor Kunze, Crs Jacobs, Parkinson, Saberi, Singh, Spencer-Teo Against: Crs Bain, Holland, Sweeney


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16 June 2015 IE-035-15

That Council adopts the Public Open Space Strategy as detailed in Attachment 1 to report IE-035-15 which will then be used to assist or provide guidance in the future planning and management of the City’s Public Open Space. CARRIED UNANIMOUSLY (3/0)

12 November 2020 SD-027-20

1. Pursuant to part 2 Division 2 Clause 4 of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015 adopts Local Planning Policy LP.16 - Public Open Space Contributions in Residential Subdivisions for the purpose of public advertising.

2. Notes that post public advertising the Policy will be presented to an Ordinary Council Meeting for final consideration taking into account any submissions received.

BACKGROUND

1 In June 2015, the City of Canning Public Open Space Strategy (the Strategy) was adopted. The Strategy provides a comprehensive overview of the current status of POS in the City of Canning. Also, the Strategy includes recommendations in each suburb and individual parks to better provide for the needs of the community.

2 The Strategy identified four suburbs where additional land should be purchased for POS through the land use planning system. These suburbs were St James, Bentley, Rossmoyne and Shelley. The Policy seeks to bring these findings from the Strategy into the local planning framework and enable consistent recommendations to the Western Australian Planning Commission (WAPC) in line with the Strategy recommendations.

DETAILS

3 POS contributions in the City of Canning currently occur through two different planning instruments. The first is via contributions required by guided development schemes (Town Planning Scheme No. 17A and 21), the second is via contributions in the subdivision process via the state government’s DC Policy 2.3 Public Open Space in Residential Areas (DC Policy 2.3).

DC Policy 2.3

4 DC Policy 2.3 is a State Government Policy adopted in 2002 and seeks to guide the provision of public open space contributions in residential subdivisions. The key requirement of this Policy is a 10% POS contribution for residential subdivisions. Clause 3.1.5 of DC Policy 2.3 states:

‘The Commission will not normally require an open space contribution for five lots or less, provided a contribution is not required by a provision of a town planning scheme or approved structure plan, where:

- the applicant demonstrates to the satisfaction of the Commission that land has already been given up for open space in an earlier subdivision; or

- the proposal is within a locality where the Commission, on the advice of the local government, following an assessment of the locality, has concluded that there is sufficient open space in that locality.’

5 This clause effectively limits POS contributions to residential subdivisions of six or more lots. However, the following Clause 3.1.6 states:


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‘The Commission may impose an open space condition where an application would create five lots or less where:

- the imposition of the condition would yield an area of land which the Commission and Council agree is adequate and suitable for public open space purposes; or

- the local government has identified an existing or potential deficiency of public open space and has an adopted strategy to improve or provide open space by land acquisition in the locality of the subdivision; or

- similar proposals containing five lots or less would be likely to eventuate in the locality.’

6 A background document to the City’s proposed Policy satisfies the requirements of Clause 3.1.6 (refer Attachment 2). The background document provides additional information and suggested means by which to increase POS in the suburbs with an identified deficiency.

7 The existence and provisions within DC Policy 2.3 effectively mean that the City of Canning can ask for contributions for POS at this point. However, the lack of policy direction has resulted in uncertainty and lack of consistency on when a contribution should be sought.

WAPC Position Statement – Expenditure of Cash-in-Lieu of Public Open Space

8 The WAPC released a position statement on the expenditure of cash-in-lieu contributions for POS in May 2020. This position statement clarifies how the value of cash-in-lieu is calculated. Clause 5.1 states:

‘The value of cash-in-lieu is determined as a percentage of the market value of the parent lot from which the subdivision occurs. The percentage relates to the equivalent percentage of land that would otherwise be provided as POS.’

9 The position statement identifies that cash-in-lieu contributions are to be expended within the locality of the newly subdivided lots for which the cash-in-lieu is being provided. Funds collected can be spent on improvements (including clearing, seating, earthworks, spectator cover, grass planting, toilets, landscaping, change rooms, reticulation, lighting, play equipment, pathways, fencing, walk trails, car parking signs relating to recreational pursuits) to existing POS or on purchasing more land for POS. The position statement also clarifies the process for seeking approval to spend the collected funds.

Policy Formulation – Background Analysis

10 A comprehensive analysis was undertaken with Geographic Information Systems (GIS) software informing the drafting of a new policy to guide requests for POS contributions. This analysis looked at:

a) The amount of POS in each suburb in terms of total area and percentage of the suburb area; and

b) The distribution of POS and its accessibility for pedestrians when measured along the road network.1

11 The findings of this GIS analysis revealed that the majority of suburbs have sufficient POS to meet the 10% requirement of DC Policy 2.3. However, numerous suburbs have gaps in 400m pedestrian access to POS. An example of a 400m pedestrian access analysis is shown in the image below.

1 The road network was used with additional components added to the network to reflect any pedestrian accessways. The footpath network was not used due to shortcomings in the data that are currently being addressed.


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Figure 1: 400m pedestrian access from public open space along the road network shown in green. Gap in access evident in the north-west corner of Parkwood.

Policy Formulation - GIS Analysis vs Public Open Space Strategy

12 The GIS analysis and POS Strategies focused on different aspects of POS provision. The GIS analysis focused exclusively on the amount of public open space and the level of pedestrian access within the framework of the planning system. The Strategy, on the other hand, focused on the amount of POS and facilities, maintenance and infrastructure suitability to serve the needs of the community.

13 An example of this difference is in the way in which areas of POS was calculated. The GIS analysis took POS area only to include current or future land reserved for POS up to the cadastre boundary. The Strategy calculated the POS area to include the surrounding verge as this surrounding verge is also maintained by the City’s Parks and City Greening.

14 Additionally, the Strategy determined whether the amount of POS was sufficient based on the amount of POS per 1,000 residents. This approach is a more appropriate measure of POS provision than the 10% land area requirement in the planning system. Using the standard for sufficient POS outlined in DC Policy 2.3 of 3.36ha per 1,000 population, the table below illustrates that St James, Bentley, Shelley and Rossmoyne have insufficient POS and do not have an existing mechanism to attain more POS.

) I J_J P I 7 ~ I 's ~_JI - - - ~ 5 ~.

- - _ ~ - - ,. > 2 - (iAf,t,\ Cf <[(jli"° r ,, ~ o: <> r a l I__) "' ' I I, -, -

I J I~ ~ r'71 gl I --.-,--,--,I I ~ t, -:: ' - ;;: ~ a::

fB II ~ ;,--, 1$?/&i!/ :>J::;J

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-, 'ffl-1),, ~ - "l ) )

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15 Suburb 16 Hectares per 1,000 people by 2031

17 Comment

18 St James 0.07 19 St James is projected to have a significant POS deficit that is partly offset by the POS that is on the Town of Victoria Park side of the suburb. POS Strategy recommends the acquisition of additional POS through the land use planning and development approvals process.

20 Bentley 1.97 21 Bentley will have a significant deficiency of POS with no current mechanism to address the shortfall. POS Strategy recommends the acquisition of additional POS through the land use planning and development approvals process.

22 Shelley 2.21 23 POS Strategy recommends the acquisition of additional POS through the land use planning and development approvals process.

24 Rossmoyne 1.49 25 POS Strategy recommends the acquisition of additional POS through the land use planning and development approvals process.

26 Queens Park 2.59 27 TPS 21 which provides for additional POS. Queens Park Regional Open Space also provides additional POS.

28 East Cannington 1.97

29 Cannington 1.36 30 Canning Activity Centre Plan, Queens Park Local Structure Plan and 17A, provide for additional POS.

31 Parkwood 3.32 32 Sufficient POS however consideration will need to be given to the level of access for pedestrians to POS.

33 Wilson 7.47

Sufficient POS

34 Riverton 5.47

35 Ferndale 7.82

36 Willetton 37 /Leeming

4.61

38 Lynwood 8.92

39 Canning Vale 5.46

Shelley and Rossmoyne

40 The Public Open Space Strategy did not include the foreshore in the calculations. This is due to foreshore reserve land being identified for a combination of POS as well as conservation. This was likely done as the area is quite narrow and not very usable in terms of active use. However, the area does have significant benefits in terms of passive use. It should be noted that the Department of Planning, Lands and Heritage have also indicated that they normally do not include MRS POS in the calculations as this POS is obtained through a different mechanism than the local POS. Should the foreshore reserve be included as POS (not in accordance with DC Policy 2.3), there would be sufficient POS in Shelley and Rossmoyne. Notwithstanding the above, contributions can be collected for parks improvement and purchase of land and development of POS, where gaps in 400m pedestrian access to POS exist.


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Policy Formulation – Department of Planning, Lands and Heritage Input

41 The Policy provides guidance on how Local Governments can request a condition for a POS contribution at the subdivision stage. As a result, it was considered essential to obtain input from the Department of Planning, Lands and Heritage (the Department) to ensure that the City’s policy position would be supported. Whilst the Department is not required to approve the policy, the Department staff assisted in reviewing the draft policy and supporting information. Input from the Department was sought pre and post community consultation.

42 The feedback received was as follows:

a) Reaffirmed that the City’s policy is applying DC Policy 2.3, with the main objective being: ‘To ensure that all residential development in the State is complemented by adequate, well-located areas of public open space that will enhance the amenity of the development and provide for the recreational needs for local residents’;

b) The policy needs to align with an approved POS strategy in order to adequately demonstrate the need for a POS contribution in a locality. This means that the policy needs to only request a contribution in suburbs where the Strategy has identified a need for more POS to be acquired through the land use planning system; and

c) A 10% contribution will need to be provided, not more or less. This is to ensure that the provisions of DC Policy 2.3 are followed.

43 As a result of the input from the Department, the policy aligns with the Strategy and only requests a POS contribution in line with DC Policy 2.3 for suburbs where the Strategy has identified a need for more POS to be provided through the planning system.

Policy Provisions

44 Some LGs request POS contributions for 3 to 5 lot subdivisions in the absence of a policy, instead using DC Policy 2.3 for justification. For the purposes of transparency and accountability the City has chosen to put forward a specific policy for Council's consideration. Similar policies for POS contributions have been supported in other local governments in Perth which are as follows:

Local Government Mechanism

Town of Victoria Park Via Subdivision Condition 5 lots or more

City of Gosnells Policy No. LPP 4.7 Public Open Space and Streetscapes

City of Kalamunda Local Planning Policy 32 – Public Open Space

City of Cockburn Via Subdivision Condition – 5 lots or more

45 The policy seeks a 10% POS contribution for residential subdivisions of three or more lots in the following suburbs:

a) St James;

b) Bentley;

c) Rossmoyne; and

d) Shelley.

46 The Strategy identified that additional POS should be provided in these four suburbs through the land use planning system. Per Clause 3.1.6 of DC Policy 2.3 (referred to previously in this report), the policy seeks a contribution for residential subdivisions involving less than six lots. In this case, three or more lots have been chosen as the cut off. The reasons for requiring a contribution at three or more lots are as follows:


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a) Setting the cut off for a contribution at six or more lots will likely result in significant numbers of subdivisions not contributing and insufficient funds being accumulated to address the POS shortages;

b) The densities throughout the majority of the four suburbs would typically only allow three to five lot subdivisions with the current densities. On this basis, requiring a contribution at three or more lots would capture sufficient numbers of subdivisions to obtain enough funds to acquire POS; and

c) Setting the cut off at subdivisions involving two lots would likely impact on the viability of these smaller subdivisions and may stifle infill development.

47 The policy gives preference to a financial contribution for POS unless otherwise requested by the local government. This approach ensures that larger consolidated POSs can be acquired which are easier to maintain to a higher standard for the City’s Parks and City Greening team.

48 The policy is flexible by providing for collected funds to be spent on:

a) Land acquisition;

b) Improvements to existing POSs; and

c) Converting drain infrastructure into useable POS.

49 This flexibility is crucial as it may not always be possible to acquire sufficient land due to land assembly difficulties and properties unavailable for purchase. The funds attained through the implementation of the Policy will be used in the suburb it was collected from.

CONSIDERATIONS

Legal Compliance

50 Statutory planning procedures for preparing a Local Planning Policy are set out in Schedule 2, Part 2, Provision 4 of the Planning and Development (Local Planning Schemes) Regulations 2015 (‘Deemed Provisions’).

Policy Implications

51 The adoption of the policy will seek to address existing deficiencies in POS in a number of City of Canning suburbs.


Business Plan

52 Development and progression of the policy is in line with the Strategic Planning Business Plan under the ‘Strategic Land Use Planning’ core service.

Internal Budget

53 The proposed policy seeks to align with WAPC Policy DC 2.3 whereby local governments can request the WAPC apply a condition for a POS contribution as part of subdivision proposals creating three or more lots. The contributions will assist the City in acquiring land for POS or upgrading existing POS in the identified suburbs. These contributions would allow the City to build up sufficient cash reserves to improve the provision of POS, noting there is a relationship between population density derived from future development and open space demand.

54 The City could choose to not approve the policy and accept the shortfall, noting some residents will have reduced accessibility to public open space. This would have a minimal impact on the City’s financial sustainability moving forward.


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55 The City could also seek to acquire land for open space or increase the quality and standard of existing parks using municipal funds. In this regard there is no currently provision in the City’s Long Term Financial Plan to increase POS provision in the suburbs identified.

Asset Management

56 The adoption of the policy will likely result in additional land for POS in the future. This will require ongoing maintenance of any new POSs that are acquired.


57 The new Sustainability Policy was adopted on the 18 June 2019. The City is now working towards determining a set of City-wide targets, which will provide measurable criteria for sustainability progress assessment.

58 In advance of these targets being developed by the City and endorsed by Council, this project addresses Sustainability Policy CM 194 commitments four (A commitment to climate responsive urban development) and five (A commitment to protecting environmental integrity and biodiversity).

59 The policy will seek to address a shortfall in POS provision in a number of suburbs in the City of Canning. This will provide for greater sustainability in the City of Canning by:

a) Providing more recreational and green space for residents which increases the liveability of the suburbs;

b) Providing greater opportunities for tree planting and associated reduction of urban heat island effects; and

c) Providing more habitat for native fauna and opportunities to increase biodiversity.

Consultation

60 In the development of the policy, the City consulted the Department of Planning, Lands and Heritage, as described in section 15 above. The policy was also presented to Elected Members at the Strategic Issues Briefing on 1 September 2020, prior to the draft Policy being presented at a formal Council Meeting for consideration. A further Strategic Issues Briefing post consultation was undertaken on 24 November 2021 to provide an overview of community feedback.

61 The policy was advertised in accordance with the requirements of Schedule 2, Part 2, Provision 4 of the Planning and Development (Local Planning Schemes) Regulations 2015 (‘Deemed Provisions’). The draft policy, supporting document and a Frequently Asked Questions sheet was advertised from the 6 May 2021 - 4 June 2021. Advertising involved:

a) A newspaper advertisement in the Canning Gazette;

b) Advertisement on the Your Say Canning website;

c) 1,144 Letters to Landowners in St James, Bentley, Shelley and Rossmoyne (these are the Landowners directly affected by the policy); and

d) E-mail to top 30 Applicants who submit subdivision applications in the City of Canning.

62 City Officers analysed affected properties and filtered them by subdivision potential of more than two lots. Existing strata lots with fragmented ownership have been excluded due to difficulties associated with land assembly and redevelopment. During consultation, the City received a total of 78 submissions which represents an 8% response rate from community members that received direct letters. A vast majority of the comments strongly opposed the policy. It should be noted that a majority of the submissions that objected are from landowners that are affected by the policy. Many of the comments were similar and could be grouped by themes. As summary of the main comments received were:


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a) 81% felt that 10% was too high;

b) 71% felt that the subdivision cut-off of three lot was too low;

c) The policy is onerous and will delay development and discourage infill; and

d) Negative impact on people near retirement and threatens financial security.

Theme Comment

There is enough POS Policy DC 2.3 identifies that 3.36ha per 1,000 people indicates sufficient POS. The City’s POS Strategy identified that the following suburbs were deficient based on the 3.36ha per 1,000 people:

a) St James - 0.07ha;

b) Bentley - 1.97ha; c) Shelley - 2.21ha; and d) Rossmoyne - 1.49ha.

The recommendation from the POS Strategy was for acquisition of additional POS through the land use planning and development approvals process. Hence the development of LP.16 in line with clause 3.1.6 of Policy DC 2.3.

The other suburbs that were identified as having deficient POS – Cannington, East Cannington and Queens Park already have established mechanisms in place to address the deficiency such as TPS 21, Queens Park Regional Open Space, Canning Activity Centre Plan and Queens Park Local Structure Plan & 17A, which provide for additional POS.

Unfair impact on Landowners – appears to be another tax

The policy was developed in line with state government Policy DC 2.3 Public Open Space in Residential Areas which states in clause 3.1.6 ‘the local government has identified an existing or potential deficiency of public open space and has an adopted strategy to improve or provide open space by land acquisition in the locality of the subdivision’. In this regard, the City has developed the POS Strategy and undertaken further GIS analysis which is provided in the Supporting Report to demonstrate the deficiency of public open space. LP16 should be implemented within an existing framework of Policy DC 2.3 where the cash in lieu contribution occurs at the subdivision stage and approved by the State Government.

Negative impact on value of Land/ Property

POS is an amenity that contributes to the quality of life in urban areas and has a positive impact on land values. Whilst it is understandable that this might affect property prices, more POS in these suburb shall increase amenity, liveability and may increase land values.

The 10% POS contribution may result in some reductions in land value; however this needs to be considered with increased development potential provided by Local Planning Scheme No 42 which was gazetted in 2020 and subsequently increased subdivision potential and therefore, land values due to higher densities.

63 The full Schedule of Submissions is provided in Attachment 3. There are many comments that were similar, therefore for better readability, less repetition and more thorough responses, they were grouped together under headings.


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Actions Consequence

Likelihood X

Consequence Rating



The policy will be adopted and the City can collect funds to purchase and enhance POS in the affected suburbs.

The policy was advertised in accordance with the requirements of the Regulations 2015.

Almost Certain Significant High

(Opportunity)


There is some opposition to the policy in the community.

Provide adequate information to show the need for the policy.

Almost Certain Significant High (Risk)


The adoption of the policy and therefore its implementation will be delayed.

Provide adequate information to Council to show the need for the policy.


(Risk)


The policy is not adopted and the City continues to have limited guidance in requesting POS contributions. However, request for contributions can still be applied by the WAPC based on the POS Strategy. This will be ad hoc and insufficient funds will be collected to resolve the POS shortfall.

Provide adequate information to Council to show the need for the policy.


COMMENT

64 The current lack of a policy direction is resulting in inconsistent planning decisions not adequately addressing the existing POS deficiencies in certain suburbs. It is acknowledged that many of the affected landowners that provided submissions oppose the policy, however if the policy is not adopted this will impact on the amenity of current and future residents of the affected suburbs.

65 It is recommended that the policy be adopted. The policy will provide consist guidance in addressing the deficiencies in POS provision in several suburbs in the City of Canning. The application of the policy will also ensure that a funding source is secured to enable the City to acquire land for POS and improve existing POS.

VOTING REQUIREMENT

66 Simple majority.


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67 A question was raised by a member of the public in relation to the number of eligible subdivision applications that may have been submitted in the suburbs of St James, Bentley, Rossmoyne and Shelley, from the date the draft Policy was first prepared (June 2021) and March 2022. This information will require considerable effort to source, and the City will endeavour to provide this information to the person who posed the question and Elected Members prior to the Council Meeting.

68 Another question was raised around the categorisation of five submissions under the broad heading of ‘General Comments providing no objections’ in the Schedule of Submissions (Attachment 3). A revised heading of ‘General Comments providing objections’ has been added in front of submission numbers 27, 73, 74, 45 and 47 to better reflect the intention of the point being made.

69 A further question related to the possibility of the draft Local Planning Policy 16 - Public Open Space Contributions in Residential Subdivisions, being applied more broadly to every suburb in the City of Canning, rather than being applied exclusively for the suburbs of St James, Bentley, Rossmoyne and Shelley. The application and administration of Public Open Space contributions is directed by the Western Australian Planning Commission's Development Control Policy 2.3 – ‘Public Open Space in residential Areas’ (DC 2.3). All Local Governments in the Metropolitan Area are required to follow this Policy to ensure there is consistency across the metropolitan area in its application. Section 3.16 of the policy states the following:

‘The Commission may impose an open space condition where an application would create five lots or less where:

a) the imposition of the condition would yield an area of land which the Commission and Council agree is adequate and suitable for public open space purposes; or

b) the local government has identified an existing or potential deficiency of public open space and has an adopted strategy to improve or provide open space by land acquisition in the locality of the subdivision; or

c) similar proposals containing five lots or less would be likely to eventuate in the locality.’

70 The City has complied with point b) above by undertaking investigation and preparing a Public Open Space Strategy which was adopted by Council in 2015. The Strategy highlights a deficiency in public open space in the suburbs of St James, Bentley, Rossmoyne and Shelley.

71 In accordance with the Western Australian Planning Commission’s DC Policy 2.3, the City is only able to apply a 10% contribution for properties located in the suburbs that have been identified in the adopted Public Open Space strategy that are deficient in public open space.

72 Administration of the Local Planning Policy - Public Open Space Contributions in Residential Subdivisions, is through the subdivision and development process. In the case of the subdivision process, the City would recommend a condition of approval seeking a 10% contribution for public open space over eligible properties, however it will be the Western Australian Planning Commission’s decision to apply the condition as the Western Australian Planning Commission is the decision making body for subdivision applications. If the condition requested by the City during the subdivision process is in accordance with the City’s Public Open Space Strategy, then the Western Australian Planning Commission will apply the condition and issue the approval. If the City attempted to apply its policy more ‘broadly’ by applying a 10% public open space contribution across all its suburbs, this would be not be supported by the Western Australian Planning Commission who will be following the recommendations applied under the Council approved Public Open Space Strategy.

Item CD-006-22 - Attachment 1 Draft Local Planning Policy LP.16 - Public Open Space Contributions in Residential Subdivisions

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G; CITY OF CANNING

Title:

Policy

Public Open Space Contributions in Residential

Subdivisions. Code: LP.16

Purpose or Objective: To guide the contribution of public open space in subdivisions involving residential lots .

• Local Planning Scheme No. 42

• State Planning Policy 7.3 Vol 1 and 2

Reference Documents: • DC Policy 2.3 - Public Open Space in Residential Areas

• Local Government Act 199S

• Planning and Developm ent (Local Planning Schemes} Regulations 2015

• City of Canning Public Open Space Strategy

Policy Statement

The state governments DC Policy 2.3 provides for public open space contributions during subdivisions that involve residen t ial lot s. This policy provides guidance in which areas of the City the local government will seek

public open space contributions and how any collected funds should be spent.

1 Scope

a} This pol icy applies to subdivisions which are assessed against the Western Austra lian Planning

Commission's DC Policy 2.3 - Public Open Space in Resident ial Areas.

b} This policy does not apply to areas subject to structure plans or activity centre plans.

2 Definitions

Public Open Space

3 Provisions

Land t hat has been reserved for the purposes of sport and recreation, preservation of natural environments or provision of green space.

Public open space contributions are required for subdivisions involving residential lots in accordance with the following provisions.

a} The City's Public Open Space Strategy recommends acquisition of land for public open space t hrough the

land use planning and approvals process in the following suburbs:

i. StJames;

ii. Bentley;

iii. Rossmoyne; and

iv. Shelley.

City of Canning Poli cy Publi c Open Space Contribut ions in Residential Subdivisions Page 1 of 2

Item CD-006-22 - Attachment 1 Draft Local Planning Policy LP.16 - Public Open Space Contributions in Residential Subdivisions

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b) The local government will seek a public open space contribution for subdivisions involving 3 or more residential lots within the suburbs listed in subclause 3(a) in accordance with DC Policy 2.3 - Public Open

Space in Residential Areas.

c) Contributions for public open space are to be made as financial contributions unless otherwise

requested by the local government.

d) Where a financial contribution for public open space is received, the collected money is to be used by the local government wit hin each of the suburbs listed in subclause 3(a) for the following:

i . Acquiring additional land for public open space;

ii. Undertaking works to develop compensating basins and open drains into usable public open

space; or

iii. Undertaking upgrades to existing public open spaces to improve quality and usability.

Governance References

Statutory Compliance Planning and Development Act 2005

Planning and Development (Local Planning Schemes) Regulations 2015

Process Links Public Open Space Strategy (DlS/133614)

Policy Administration

Directorate responsible Officer title Date last approved by Executive

Team

Canning Sustainable Development

Version Decision Reference

1

2

3

4

Director Canning Sustainable Development

Synopsis Delegation No.

City of Canning Policy Public Open Space Contribut ions in Residential Subdivisions Page 2 of 2


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CD-007-22 Adoption of Local Development Plan for 136 - 138 Station Street (Lots 9-12), East Cannington

CD-007-22



SUB PROGRAM: City Planning

FILE REF: Q22/108


REPORTING OFFICERS: Roberta Schuchmann - Senior Strategic Projects Planner

Sergio Famiano - Manager City Planning


Strategic Plan Theme: BUILD - Accessible, pleasing urban spaces that are fit-for-purpose. Community Goal: A range of housing for different lifestyles. Council Strategy: Housing that suits differing needs, including quality affordable

housing.


Attachments: 1. Local Development Plan (LDP) (D22/14455). 2. WAPC Subdivision approval (D22/14454).

In Brief:

On 26 July 2021, Tuscom Subdivision Consultants received a subdivision approval for 136-138 Station Street, East Cannington from the Western Australian Planning Commission (WAPC) on behalf of the lot owner Lim & Lim Holdings. The ultimate proposal for the subject lot is a Grouped Dwelling development with 12 residential lots an R30 density between Station Street and Dotterel Way.

The Local Development Plan (LDP) was prepared by Tuscom Subdivision Consultants on behalf of the proponent to satisfy Condition 11 of the subdivision approval. The LDP shows lots 9, 10, 11 and 12 and their interface with the future extension of Dotterel Way. The LDP offers no impact to adjacent landowners and consequently has not been advertised.

In accordance with the City’s delegations, the approval of Council is required for the adoption of a LDP.

Council is requested to support the Officer’s Recommendation because it will:

1. Satisfy a condition of the subdivision approval.

2. Ensure an appropriate interface with the extension of Dotterel Way.

If the Officer’s Recommendation is not supported, the proponent has the ability to take the matter to the State Administrative Tribunal (SAT).


MOVED Cr J Jacobs, SECONDED Cr L Holland, that Council adopts Local Development Plan – 136-138 Station Street, East Cannington, pursuant to Sub Clause 52(1) (a) of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulation 2015.



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Nil

PROPERTY DETAILS

Property Address: (Lots 560 & 561) 136-138 Station Street, East Cannington

Applicant: Tuscom Subdivision Consultants Pty. Ltd.

Owner: Lim & Lim Holdings

Zoning Residential R30 MRS: Urban

LPS: Parks and Recreation (Regional Reserve), Private Community Purposes

Lot Size: 6,602 m2

Application Serial No.: N/A

LOCATION MAP

BACKGROUND

1 A subdivision was approved for the subject lots in 2021. The ultimate proposal for the subject lot is a Grouped Dwelling development with 12 residential lots an R30 density between Station Street and Dotterel Way. Condition 11 of the subdivision approval granted on 26 July 2021 by the WAPC (Attachment 2) requires the following:

‘A Local Development Plan being prepared and approved for proposed Lots 9, 10, 11 and 12 shown on the plan dated 22 June 2021 (Attachment A) that addresses the following:

-

____j

J l

I l '

l


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CD-007-22

a) Dwellings on lots to be orientated to front future Dotterel Way, as the primary street; and

b) Any fencing along the future Dotterel Way to be designed to be visually permeable to provide passive surveillance. (Local Government)’.

2 Dotterel Way is a future Road, currently unbuilt and identified under Town Planning Scheme 21. The Applicant is willing to construct their portion of Dotterel Way when the City facilitates the road extension through the adjacent property.

DETAILS

3 An LDP (refer to Attachment 1) was prepared by the proponent Tuscom Subdivision Consultants Pty Ltd. This LDP has been prepared in accordance with the requirements of the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations 2015) and City of Canning Local Planning Scheme No. 42. The submitted LDP provides guidance on the following matters for development to be built on the site:

a) Generally imposes that Lots 9, 10, 11 and 12 primary frontages are on Dotterel Way;

b) Residential Design Code is to be R30;

c) Front fencing and major opening which requires that the future houses face Dotterel Way appropriately;

d) Vehicular Access which requires that the future houses’ garages should not front Dotterel Way; and

e) Outdoor Living Areas to front Dotterel Way.

4 The LDP does not vary the requirements of the Residential Codes (R-Codes), therefore its approval is subject local government approval and not the WAPC (Regulations 2015). The Applicant has submitted a Development Application for assessment which can only be approved after this LDP is approved.

CONSIDERATIONS

Legal Compliance

5 The LDP has been processed in accordance with the requirements in the Planning and Development (Local Planning Schemes) Regulations 2015 - Schedule 2, Part 6, Clause 49.

Policy Implications

6 Not applicable.


Business Plan

7 The assessment of Local Development Plans and subdivision of land is listed as a core service in the Business Plan of the City Planning - Strategic Planning team.

Internal Budget

8 Not applicable.

Asset Management

9 Not applicable.


Page 117


CD-007-22


10 The new Sustainability Policy was adopted 18 June 2019. The City is now working towards determining a set of City-wide targets, which will provide measurable criteria for sustainability progress assessment.

11 In advance of these targets being developed by the City and endorsed by Council, this LDP meets the following objective of the City’s Sustainability Policy – CM194: Item 2 - ‘A commitment to intergenerational equity’ – preparation of an LDP will set the planning controls to address the future street in a responsible manner taking into consideration Crime Prevention Through Environmental Design principles in light of the future road extension.

Consultation

12 The Regulations 2015, Part 6 Cl.50 (2) (3) Schedule 2 establishes that the local government may decide not to advertise a LDP if the local government is satisfied that the plan is not likely to adversely affect any owners or occupiers within the area covered by the plan or an adjoining area.

13 The LDP has not been advertised as it complies with the R-Codes and offers no impact to the neighbouring properties.



Actions Consequence

Likelihood X

Consequence Rating



The landowner would be able to progress to the development application stage.

The LDP will be adopted and placed on the City’s website.


(Opportunity)


Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable


The potential development would be delayed and the landowner would not be able develop on their lot.

Provide the Council with adequate information regarding the statutory requirements to enable them to make an informed decision.


(Risk)


The Applicant would not satisfy Condition 11 of the subdivision approval and could seek a review at the State Administrative Tribunal (SAT) or proceed to lodge a development application in the absence of an LDP.

Provide the Council with adequate information regarding the statutory requirements to enable them to make an informed decision.


(Risk)


Page 118


CD-007-22

COMMENT

14 The proposed LDP will satisfy Condition 11 of the subdivision approval which requires an LDP to ensure proper design of the lots that have their primary frontage onto Dotterel Way.

15 If the LDP is not supported, the Applicant would not satisfy Condition 11 of the subdivision approval and could seek a review at the SAT or proceed to lodge a development application in the absence of an LDP.

VOTING REQUIREMENT

16 Simple majority.


17 A question was raised in relation to the retention of trees at 136-138 Station Street, via a tree retention plan, in accordance with the City’s Local Planning Policy 09 – Tree Retention and Planning - Development. The Council was advised that a Conditional Subdivision Approval has been issued by the Western Australian Planning Commission on 26 July 2021, prior to the adoption of the amended Local Planning Policy 09 – Tree Retention and Planting - Development. However, the City in accordance with normal practice, has applied a condition (Condition No.10) to the subdivision which requires the following to be undertaken prior to the carrying out of subdivision works and development:

‘Condition 10 - Prior to the commencement of subdivisional works, measures being undertaken to identify any vegetation on the site worthy of retention, including any potential habitat or foraging trees for threatened fauna species, and protection measures implemented to ensure such vegetation is not impacted by subdivisional works.’

18 Prior to works commencing on site, the applicant will be required to demonstrate to the City that consideration and attempts have been made to retain significant vegetation on site. If this is not possible, in accordance with the City’s Local Planning Policy 09 – Tree Retention and Planting – Development, each dwelling in the proposed development will be required to accommodate a ‘deep soil zone’ and a tree.

Item CD-007-22 - Attachment 1 Local Development Plan (LDP)

Page 119


CD-007-22

LOCAL DEVELOPMENT PLAN R-CODE VAR/A TIONS

1.0GENERAl

r, r Tht~ otrne C#yotC•I\IWl'lfl Lccaf~ Sdlitmt No 4'2, L"'81Pf.fflr;w,gPokiQaOOlMSfar.PtannqjlPoNt,,73~De,,.vrl Codes ( R.codn> Mt "8/Md u dMBHed Wlrlltn 1.1w LDP. 1.2 All olhet requi~ Of 1,- t...ocal Pll)nnlng SChetnt Mid R-cooes Sholl beot1~1111alothorrTii11tcilB t .3~a1lonwft1lnelgti>oumgandltXneartty~ralk>edllevea vat18tlonlOlllll!!R-Codi!!•ln8000fdl!ll'ICl!!lwlltlNptCYl!110nOflhi!ILOPi&l'IOI i'«!U~. t"'T~pnn.11y'""'for l.cits9, 10.t t ,12110otllJl'el~y

2. 0 Rf"SIDf"NTIAL Df"SIGN com; 2 r Tl"9 R-Code ~- ro bs.lof.9 Is RlO.-. p,sr l.Dcltl F'tarinklg Scheme No.'2

3.0 STREET SETBACK AND FRONT FENCING REQUIREMENTS ---Lot.110.tQfl. 12 PrlrNrySt/llel FfOfllf«lcesW11'fllnr11epnmary5V11'84'ssltlaclrMN faclngD«J~...,.fobeoondM::led•.stiniibmt fendrig .n:s JMf' Iha Ol'y d Qrining Ra!lilDHlbat ~SRS:127 · CA)'olcarw,ing,

A"'¥'~ toalMNltl'ablitmomdirer.tly fad1.Q UMptima,y&trHt.

4.0 GARAGE SETBACK. WIDTH AND VEHICULAR ACCESS

Lot.19.10. ~ Settwlall and~ as per the R- Codu. ,,,,2 VeillilcawlllCa!S.t ~IO~ l'nl'Ol,gflcommon~htwn

-.St 111o lf'IINll:tw .arocau-w.W bet ralrM Imm DonMat wa

Rl'plJf of c:.mitgo W,11y Humenl. ~ Lot 10 t'1t t1 to_,,.firCrtyofc.minvlor~ a/Publlc°"""S,,-

M:tGantgl,orstruciUl"IISIDblfpu,clldanb --r """' .A.ch hm9 lb ONMd° to •Jr41

5. 0 OUTDOOR l/VING ARf"AS

Lot.10,10. Outtbar-LMng"A,-sOvtr:loort.Jvin,gA/Hwi#bt-withk!IMkQnlH0adi ,,,,2 .,_ ... _._a1_,,._,, __ w.~y ______ __.

LEGEND

□ """""''""'""""'

Oul'doofLMtlg AIU MU t,ea()C$1&:ilbie ff'Offlpri?Uw)o ..,,,,.,_ Otirdoo,-LNir,gA,wQ~t,yi.nibrmr.~ Upt,rfl'le Qryol~PolicylPOf Ru~~-

..... ~FRONTMJE

CS) RIGHTOFfJiRRJAGEW,AYEAliEI.ENr

- - Clf,IIFOR/rlF£HCJIK'JIYOE\lftQ,IIER

□ _,,,.,,.,,""""""""'

ENDORSEMENT TABLE:

Thla-Locat~Pfa11'1Nbeen~byCCJtNJClandslgt,-dby,_ Malti&gM/Coot'ttn1&ror Slaruray ~

MANAGER/ COORDINATOR PLANNING IMPLEMENT AT/ON

DATE

LOCATION PLAN

LOT POS

LOT 8M

(OOffiREL WAY) Fl.lTlJRf ROA!'

;: >-----------< 0,

-2!

STATION STREET

LOCAL DEVELOPMENT PLAN FOR SUBDIVISION AT LOTS 560 & 561 (136 & 138) STATION ST, EAST CANNINGTON f--------------------------------------------lSit• ,ur,,,ey only b:otlon of boundary~• or

,_w_AP_C_R_EF_:_4_0_B_-_2_1 __ L_OC_A_L_A_U_TH_O_R_I_TY_:_C_I_TY_O_F_CA_N_N_I_NG_(_R_J_O) ___________________ _,~!t~~t1alion to uie bounc1ciry 11 not

SCALE: 1:600 0 AJ PLAN:P2811 C/T:1705/94 &1295/248 CLIENT: LIM&LIM HOLDINGS DA TE: 27 /01 /202

TUSCOM SUBDIVISION CONSULTANTS Pt . Ltd. 08 9316 8388 REV : 2 DRAWN: NW CHECKED:

Item CD-007-22 - Attachment 2 WAPC Subdivision approval

Page 120


CD-007-22

Western Austrolfan Planning_ Commtssion

Your Ref : 136 & 138 Station Street

Tuscom Subdivision Consultants Suite 3, Level 14 Riseley Street APPLECROSS WA 6153

Application No : 408-21

Approval Sub;ect To Condition(s) Survey-Strata Plan

Planning and Development Act 2005

Applicant

owner

Application Receipt

Lot Number

Diagram I Plan

Location

err Volume/Folio

Street Address

Local Government

Tuscom Subdivision Consultants Suite 3, Level 14 Riseley Street APPLECROSS WA 6153

Lim & Lim Holdings Pty Ltd C/O Suite 3, Level 14 Riseley Street APPLECROSS WA 6153

14 April 2021

560,561

2811

1295/248, 1705/94

Lot 560, 561 (No 136 And 138) Station St, East Cannington

City of Canning

The Western Australian Planning Commission has considered the application referred to and is prepared to endorse a survey-strata plan in accordance with the plan date-stamped 14 April 2021 once the condition(s) set out have been fulfilled .

This decision is valid for four years from the date of th is advice, which includes the lodgement of the survey-strata plan within this period.

The survey-strata plan for this approval and all required written advice confirming that the requirement(s) outlined in the condition(s) have been fulfilled must be submitted by 26 July 2025 or this approval no longer will remain valid.

140 WIiliam Street , Perth , W~tem Austrah~ 6000, Locked Bag 2506 Perth, 6001 Tel: (081 6551 8002; Fax: (08) 6551 9001; lnfollne: 1800 626 477

e-mail : [email protected]; web address http: //www. dplh.wa.gov.au ABM 35 482 l41 493


Page 121


CD-007-22

Reconsideration - 28 days

Western Australian Planntno. Comml~on

Under section 151(1) of the Planning and Development Act 2005, the applicant/owner may, within 28 days from the date of this decision, make a written request to the WAPC to reconsider any condition(s) imposed in its decision. One of the matters to which the WAPC will have regard in reconsideration of its decision is whether there is compelling evidence by way of additional information or justification from the applicanVowner to warrant a reconsideration of the decision. A request for reconsideration is to be submitted to the WAPC on a Form 3A with appropriate fees. An application for reconsideration may be submitted to the WAPC prior to submission of an application for review. Form 3A and a schedule of fees are available on the WAPC website: http://www.dplh.wa.gov.au

Right to apply for a review - 28 days

Should the applicanUowner be aggrieved by this decision, there is a right to apply for a review under Part 14 section 251 of the Planning and Development Act 2005. The application for review must be submitted in accordance with part 2 of the State Administrative Tribunal Rules 2004 and should be lodged within 28 days of the date of this decision to: the State Administrative Tribunal, Level 6, State Administrative Tribunal Building, 565 Hay Street, PERTH, WA 6000. It ls recommended that you contact the tribunal for further details: telephone 9219 3111 or go to its website: http://www.sat.justice.wa.gov.au

Survey-strata plan

The survey-strata plan is to be submitted to the Western Australian Land Information Authority (Landgate) for certification. Once certified, Landgate will forward it to the WAPC. In addition, the applicanUowner is responsible for submission of a Form 1C with appropriate fees to the WAPC requesting endorsement of the survey-strata plan. A copy of the surveystrata plan with confirmation of submission to Landgate is to be submitted with all required written advice confirming compliance with any condition(s) from the nominated agency/authority or local government. Form 1C and a schedule of fees are available on the WAPC website: http://www.dplh.wa.gov.au

Condition(s)

The WAPC is prepared to endorse a survey-strata plan in accordance with the plan submitted once the condition(s) set out have been fulfilled .

The condition(s) of this approval are to be fulfilled to the satisfaction of the WAPC.

The condition(s) must be fulfilled before submission of a copy of the survey-strata plan for endorsement.

The agency/authority or local government noted in brackets at the end of the condition(s) identify the body responsible for providing written advice confirming that the WAPC's requirement(s) outlined in the condition(s) have been fulfilled. The written advice of the agency/authority or local government is to be obtained by the applicant/owner. When the written advice of each identified agency/authority or local government has been obtained, it

140 William Street , Perth , Western Australia 6000, Locked Bag 2506 Perth, 6001 Tel: (08) 6551 8002; Fax: (08) 6551 9001; lnfolfne: 1800 626 4TT

e -mail: [email protected]. au; web address http://www. dplh. wa.gov.au A8N 35 482 341 493


Page 122


CD-007-22

Western Australian Plonnin_g _ Comm~on

should be submitted to the WAPC with a Form 1 C and appropriate fees and a copy of the survey-strata plan.

If there is no agency/authority or local government noted in brackets at the end of the condition(s), a written request for confirmation that the requirement(s) outlined in the condition(s) have been fulfilled should be submitted to the WAPC, prior to lodgement of the survey-strata plan for endorsement.

Prior to the commencement of any subdivision works or the implementation of any condition(s) in any other way, the applicanUowner is to liaise with the nominated agency/authority or local government on the requirement(s) it considers necessary to fulfil the condition(s) .

The applicant/owner is to make reasonable enquiry to the nominated agency/authority or local government to obtain confirmation that the requirement(s) of the condition(s) have been fulfilled. This may include the provision of supplementary information. In the event that the nominated agency/authority or local government will not provide its written confirmation following reasonable enquiry, the applicant/owner then may approach the WAPC for confirmation that the condition(s) have been fulfilled.

In approaching the WAPC, the applicant/owner Is to provide all necessary information, including proof of reasonable enquiry to the nominated agency/authority or local government.

The condition(s) of this approval, with accompanying advice, are:

CONDITION($):

1. Prior to the Western Australian Planning Commissions endorsement of a diagram or plan of survey (deposited plan) for the creation of the lots proposed by this application, the lot that is the subject of this application being created on a separate diagram or plan of survey (deposited plan) and the plan being endorsed by the Western Australian Planning Commission. (Western Australian Planning Commission)

2. The plan of subdivision is to be modified in accordance with the attached plan (Attachment A) dated 22 June 2021 . (Western Australian Planning Commission)

3. The landowner/applicant contributing towards development infrastructure provisions pursuant to the City of Canning Town Planning Scheme No. 21. (Local Government)

4. The landowner/applicant entering into an agreement with the local government to provide access through the common property lot and proposed Lot 10 and Lot 11 to the proposed abutting rear balance lot. (Local Government) (Local Government)

5. All septic sewer systems including all tanks and pipes and associated drainage systems (soak wells or leach drains) and any stormwater disposal systems are to be

140 William Street, Perth , Western Australia 6000, Locked Bag 2506 Perth, 6001 Tel: (08) 6551 8002; Fax: (08) 6551 9001 ; lnfollne: 1800 626 477

e-mail: [email protected] .gov.au; web address http://www. dplh.wa.gov.au ABN 35 482 l-41 493


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CD-007-22

Western Australian Pfannln_g_ CommisSlon

decommissioned, in accordance with the Health (Treatment of Sewerage and Disposal of Effluent and Liquid Waste) Regulations 1974, removed, filled with clean sand and compacted. Proof of decommissioning is to be provided in the fom, of either certification from a licensed plumber or a statutory declaration from the landowner/applicant, confimi ing that the site has been inspected and all septic tanks, soak wells, leach drains and any associated pipework have been removed. (Local Government)

6. The land being filled, stabilised, drained and/or graded as required to ensure that:

a) lots can accommodate their intended development; and

b) fin ished ground levels at the boundaries of the lot(s) the subject of this approval match or otherwise coordinate with the existing and/or proposed finished ground levels of the land abutting; and

c) stormwater is contained on-site, or appropriately treated and connected to the local drainage system.

(Local Government)

7. Drainage easements and reserves as may be required by the local government for drainage infrastructure being shown on the diagram or plan of survey (deposited plan) as such, granted free of cost, and vested in that local government under Sections 152 and 167 of the Planning and Development Act 2005. (Local Government)

8. The proposed access way(s) being constructed and drained at the landowner/applicant's cost to the specifications of the local government. (Local Government)

9. Suitable arrangements being made with the local government for the provision of vehicular crossover(s) to service the lot(s) shown on the approved plan of subdivision. (Local Government)

10. Prior to the commencement of subdivisional works, measures being undertaken to identify any vegetation on the site worthy of retention, including any potential habitat or foraging trees for threatened fauna species, and protection measures implemented to ensure such vegetation is not impacted by subdivisional works. (Local Government)

11 _ A Local Development Plan being prepared and approved for proposed Lots 9, 10, 11 and 12 shown on the plan dated 22 June 2021 (Attachment A) that addresses the following :

a) Dwell ings on lots to be orientated to front future Dotterel Way, as the primary street: and

b) Any fencing along the future Dotterel Way to be designed to be visually permeable to provide passive surveillance

(Local Government) 140 William Street, Perth, Western Australia 6000, Locked Bag 2506 Perth, 6001

Tel: 108) 6551 8002; Fax: (08) 6551 9001 ; lnfolfne: 1800626 4n e -mail: [email protected]; web addresshttp://www. dplh.wa.gov.au

ABN 35 482 341 493


Page 124


CD-007-22

Western Australian Plonnino Commi~ion

12. The landowner/applicant shall make arrangements to ensure that prospective purchasers of lots subject of a Local Development Plan are advised in writing that Local Development Plan provisions apply. (Local Government)

13. Prior to the commencement of subdivisional works, the landowner/applicant is to provide a pre-works geotechnical report certifying that the land is physically capable of development or advising how the land is to be remediated and compacted to ensure it is capable of development; and

In the event that remediation works are required, the landowner/applicant is to provide a post geotechnical report certifying that all subdivisional works have been carried out in accordance with the pre-works geotechnical report. (Local Government)

14. The transfer of land as a Crown reserve free of cost to Western Power for the provision of electricity supply infrastructure. (Western Power)

15. Arrangements being made to the satisfaction of the Western Australian Planning Commission and to the specification of Western Power, for the provision of an electricity supply to the survey strata lots shown on the approved plan of subdivision, which may include the provision of necessary service access rights either as an easement under Section 136C and Schedule 9A of the Transfer of Land Act 1893 for the transmission of electricity by underground cable, or (in the case of approvals containing common property) via a portion of the common property suitable for consumer mains. (Western Power)

16. a) Arrangements being made with a licensed water provider for the provision of a suitable water supply service to each lot shown on the approved plan of subdivision. (Water Corporation)

b) Additionally, arrangements are to include the provisions of a suitable water supply service to each lot in the scheme(plan) (Western Australian Planning Commission)

17. a) Arrangements being made with the Water Corporation for the provision of a sewerage service to each of the lot(s) shown on the approved plan of subdivision. (Water Corporation)

b) Arrangements are to include the provision of a suitable sanitary drainage service to each lot on the strata scheme (plan) by a Licensed Plumbing Contractor. (Western Australian Planning Commission)

140 William Street , Perth , Western Australfa 6000 , Locked Bag 2506 Penh , 6001 Tel: (08) 6551 8002; Fax: (08) 6551 9001; lnfoUne: 1800 626 4TT

e-mail: [email protected]; web addresshttp://www. dplh.wa.sov.au ABN 35 482 341 -493


Page 125


CD-007-22

ADVICE:

Western Austrolian Pronnlr,g _ Commls-sion

1. Wrth regard, to Condition 2, the City of Cann ing advises that the applicant/owner is to comply with all requirements of Council's Town Planning Scheme No. 21 .

2. With regard, to Condition 10, the landowner/appl icant is advised to liaise with the City of Canning regarding the retention and protection of any trees of significance on the site, and investigating the potential for tree retention within the open space or setback areas of future development.

3. With regard to Condition 13, prior to lodging for clearance a geotechnical report prepared by a City of Canning approved consultant is required to certify the land has been remediated to accommodate the intended development. A list of City of Canning approved geotechnica l engineers may be obtained from the City.

4. With regard, to Condition 15 Western Power provides only one underground point of electricity supply per freehold lot.

5. With regard, to Conditions 15, 16 and 17 the landowner/applicant shall make arrangements with the Water Corporation for the provision of the necessary services. On receipt of a request from the landowner/applicant, a Land Development Agreement under Section 83 of the Water Services Act 2012 will be prepared by the Water Corporation to document the specific requirements for the proposed subdivision.

In relation to the provision of water and sewer service connections the appl icant is required to provide direct services to the lots or enter into an agreement with the water service provider for multi metering .

Where water and sewer drainage works are undertaken, a Certificate of Compliance and a Drainage Plumbing Diagram from a licensed plumbing contractor is to be provided, confirm ing the works have been undertaken in accordance with the conditions of subdivision approval and relevant standards .

6. The applicant/landowner is advised that pursuant to the Commonwealth Telecommunications Act 1997 there will generally be a requirement for the installation of fi bre-ready telecommunications infrastructure. Exemptions can be sought for certain types of development. Further information is available from the Australian Government Department of Infrastructure, Transport, Regional Development and Communications website at: www.infrastructure.gov.au

7. The landowner/applicant is advised that the Department of Water and Environmental Regulation has prepared dust control guidelines for development sites, which outline the procedures for the preparation of dust management plans. The dust management plans are generally approved and their implementation overseen by Local Government. Further information on the guidelines can be obtained from the Department of Water and Environmental Regulation website www.der.wa.gov.au under air quality publications.

140 William Street, Perth, Western Australia 6000, Locked Bag 2506 Perth, 6001 Tel: (08) 6551 8002; Fax: (08) 655 1 9001; lnfotine: 1800 626 4n

e-mail: [email protected]; web addresshttp://www. dplh.wa.gov.au ABN 35 482 341 493


Page 126


CD-007-22

Ms Sam Fagan Secretary

Western Australian Plannlno Comml~ion

Western Australian Planning Commission 26July 2021

Enquiries : Jamie Townend (Ph 6551 9096)

140 William Street , Perth , Western Australia 6000, Locked Bag 2506 Perth, 6001 Tel: (08) 65518002; Fax: (08165519001; lnfollne: 1800 626 ◄77

e -mail: [email protected] ; web addresshttp:/ /www. dplh.wa.gov.au ABN 35 482 341 493


Page 127


CD-007-22

THIS Pl.N\I IS PREPARED FOR SUBMISSION TO DEPARTMENT FOR

PLANNING AHO INFRA9TAUCTUFtE FOA THE P\IAF'OSE ~ .SU80:IVISION

DEPARTMENT OF PLANNING, LANDS AND HERITAGE 'ii'IXIO@ lm£OO □@ @(IJ)IID.!J§@'ii' 'ii'@

@@C!JJOO@llll, / WB.&.~.@. &!P~@W&L. DATE FILE

ONLY. HOT TO BE USED FOR MN OTHER PURPOSES WITHOUT THE '.U ·Jun· lO:U 408· l l PERMISSION Of TIJSCOM SOODMSION CONSU.TANTS ~ lid.

"1.L DIMENSIONS AND AREAS SHOWN ARE APPROXIMATE

ANO SUBJECT TO VARIATIONISURVEV ANO f4I./V OTHER EASEMENTS AND ENCUMBRANCES, WHICH MAY REASOHABl'iBE 11.FOSEDASARESUlTOf

THE SUBOMSION.

I Attachment A

~~6A ci~~:::o WtM AJsi•~R t.¼t~Nm~ 798 & CANNI NGTON 4 4 608 ~ ACCURATE LOCATION OF THE SEWER TO BE VERIFIED PRIOR TO BUILDI NG , (SIGN OR CONSTRUCTION. r NOTE: SEWER LOCATION IS PLOTTED FROM WATER CORPORATION PLANS ND IS TO BE CONSIDERED APPROXM!JE ONLY.

/

557

. '>/ PROPOSED of WIOE ,pGHT OF CARRIAGE,.;>

1Y,AY EASEME.HT TO BENEFIT "" I OF CA NN)NG ( FUTURE PUBLJC

_, ■ / ROAD}

"+. BURo;:~~~;~T 889559 R WAPC REF:1M478

"RELATES TO THE APPL/CATION OF 2 GREEN TITLE SUBDIVISION LOTS+ PROPOSED POS + PROPOSED ROAD WAPC REF:160676

'VACANT LAND

' TOTAL SITE CLEAR

630

/ 629

624

628

10 20

PROPOSED SURVEY-STRATA OF PART LOTS 560 & 561 (136 & 1.lll) STATION ST, EAST CANNINGTON DATE: 18/06/2021 Sil•-,,.., location of•-.,.., pog, « 1------------------------------------------< fences In relotlOf'I lo the bouncJary II not

SCALE: 1: 600 0 AJ PLAN:P2811 C/T: 1705/ 94 &1295/24.'! LOCAL AUTHORITY: CITY OF CANNING (RJO) ,.......,_,

TUSCOM SUBDIVISION CONSULTANTS Pt . Ltd. 08 9316 8388 CLIENT: UM&LIM HOLDINGS DR~v.N: NW CHECKED:


Page 128


CD-007-22

THIS Pl.N\I IS PREPARED FOR SUBMISSION TO DEPARTMENT FOR PLANNING AHO INFRA9TAUCTUFtE FOA THE P\IAF'OSE ~ .SU80:IVISION ONLV. HOT TO BE USED FOR MN OTHER PURPOSES WITHOUT THE

PERMISSION Of TIJSCOM SOODMSION CONSU.TANTS ~ lid.

DEPARTMEIH Of PLANNING, LANDS AND HERITAGE

'ii'IXIO@ lm£OO □@ @(IJ)IID.!J§@'ii' 'ii'@

@@C!JJOO@llll, / WB.&.~.@. &!P~@W&L.

"1.l DIMENSIONS AND AREAS SHOWN ARE APPROXIMATE

AND SUBJECT TO VARIATIONISURVEV AND f4I./V OTHER EASEMENTS AND

ENCUMBRANCES, WHICH MAV REASOHABl'iBE 11.FOSEDASARESUlTOf

THE SUBOMSION.

DATE 14-Apr-202J

FILE 408-2 1

~~6A ci~~:::o WtM AJsi•~R t.¼t~Nm~ 798 & CANNINGTON 44 608 ~ ACCURATE LOCATION OF THE SEWER TO BE VERIFIED PRIOR TO BUILDING , (SIGN OR CONSTRUCTION, r NOTE: SEWER LOCATION IS PLOTTED FROM WATER CORPORATION PLANS ND IS TO BE CONSIDERED APPROXM!JE ONLY,

/

557

"RELATES TO THE APPL/CATION OF 2 GREEN TITLE SUBDIVISION LOTS+ PROPOSED POS + PROPOSED ROAD

"VACANT LAND

' TOTAL SITE CLEAR

630

/ 629

624

628

10 20

PROPOSED SURVEY-STRATA OF PART LOTS 560 & 561 (136 & 1.lll) STATION ST, EAST CANNINGTON DATE: 18/03/2021 Sil•-,,.., location of•-.,.., pog, « >---------------------------------------------< fences In relotlOf'I lo the bouncJary II not

SCALE: 1: 600 0 A3 PLAN,P2811 C/Tc 1705/ 94 &1295/248 LOCAL AUTHORITY: CITY OF CANNING (R30) ....,..,_,

TUSCOM SUBDIVISION CONSULTANTS Pt , Ltd. 08 9316 8388 CLIENT: UM&LIM HOLDINGS DRAv.N: NW CHECKED:


Page 129

EN-002-22 Request 09/2021 for Turf Renovations and Maintenance Services EN-002-22

13.4 Director Canning Environment

EN-002-22 Request 09/2021 for Turf Renovations and Maintenance Services

PROGRAM: Canning Environment

SUB PROGRAM: Parks and Place Improvement Canning

FILE REF: Q22/114


REPORTING OFFICER: Warren Stephens - Manager Parks Operations

RESPONSIBLE OFFICER: Dion Johnson - Acting Director Canning Environment




Attachments: 1. 09/2021 - Evaluation Report - Turf Renovations and Maintenance Services (D21/320627). (Confidential)

2. 09/2021 - Probity Certificate for Request Turf Renovations and Maintenance Services (D22/1155).

In Brief:

This report seeks Council approval to award tender number 09/2021 for Turf Renovations and Maintenance Services. It outlines the evaluation of submissions received and makes recommendations for contract finalisation and approval. The detailed confidential evaluation including commercially sensitive information has been provided to Council under separate cover.

The resultant contract would be for the provision of turf renovation and maintenance services on active sports grounds and other selected parks or areas within the City of Canning as required. There are approximately 70 hectares of active sports ground turf across the City that provides a quality playing surface for thousands of Canning residents.

Council is asked to support the Officer Recommendation because the specialist works proposed to be undertaken from these contracted services are a critically important element in producing a quality turf service that is fit for purpose and in line with sporting club expectations that need to be executed in a restricted renovation period.

If the Officer Recommendation is not supported, the consequences are likely to cause a reduction in sports ground turf health resulting in a decline in playing surface quality, an increased risk to players/users and an increase in reputational risk to the City from the sporting clubs. This deterioration may result in the requirement to close grounds during the respective sport seasons.


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EN-002-22 COUNCIL DECISION

MOVED Cr S Saberi, SECONDED Deputy Mayor B Kunze, that Council :

1. Accept the Tender Submitted by Turfcare WA Pty Ltd as the most advantageous Tenderer to form the contract for Turf Renovation and Maintenance Services.

2. Authorises the Interim Chief Executive Officer to execute the contract documents.




Nil.

BACKGROUND

1 The City of Canning issued a Request for Tender (RFT) for the provision of turf renovations and maintenance services. The RFT was issued to replace contract 08/2019 which expired on 31 December 2021.

2 Society today is becoming increasingly dependent on having access to quality public open spaces. Backyards and front yards (private open spaces) are shrinking with the design of new developments and with increasing urban infill. Physical exercise is a key component of maintaining overall physical and mental health. The participation in female football (soccer) and cricket is at an all-time high and AFL continues to grow in popularity. All of this continues to see the usage of the City’s Active Parks growing year on year increasing the importance of appropriate turf renovation practices and other inputs to be adequately budgeted for in order to appropriately maintain quality turf playing surfaces.

3 Turf renovation is undertaken to improve turf health and vigour. It includes a range of activities such as verti-mowing to remove the build-up of matted dead leaves and roots which reduce water penetration, verti-draining which removes cores of soil to reduce compaction and increase air and water penetration and low mowing to stimulate growth in turf.

4 Turf renovation requires specialised machinery and experienced operators and takes place during periods of active turf growth, mostly in spring and early autumn. Turf renovation activities generate large volumes of sand and grass debris that needs to be disposed of.

5 The renovation of sports grounds between the winter and summer sports season needs to take place in a narrow timeframe as the grounds are temporarily unavailable for sport during the renovation process. The time available varies from year to year depending upon the booking, which teams are training and which teams are playing in finals. The timing becomes critical on ovals that are also used for premium grade sports. This contract affords the City access to a service that can be utilised in time constrained periods without long lead times for procurement twice a year.

DETAILS

6 Procurement planning to Tender 09/2021 commenced September 2021. Planning for this process considered a broad spectrum of requirements, including but not limited to:

a) Turf Renovation and Maintenance Services

b) Previous and proposed procurement process.

c) Risk analysis.

d) Sustainability issues and considerations.

e) Market research.


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f) Evaluation requirements.

g) Contract management requirements.

7 As required under the City’s Procurement and Contract Management Framework, a Procurement Plan, covering all of the above was endorsed by the Acting Director Canning Environment in October 2021.

8 A Request for Tender documents was compiled based on the information within the Procurement Plan, and using the adopted City of Canning Goods and Services Supply Agreement for the tender submission conditions.

9 The Tender was advertised under the Local Government Tenders section in The West Australian newspaper, and the City’s Public Website as required under legislation on Saturday, 30 October 2021 and released via the City’s TenderLink e-tender portal on the same day. The Tender was also advertised in The Canning Examiner on 3 November 2021.

10 Two Addenda were released in relation to the Tender, and related to answering questions received from potential Respondents during the open tender period.

11 The Tender closing date was 2.30pm Tuesday, 30 November 2021 for a total open tender period of 31 days; greater than the minimum 14 day open period required under legislation.

12 The City received a total of five submissions from the following Respondents:

a) Parker Trust Pty Ltd t/a Lawn Doctor Turf Solutions.

b) Environmental Industries Pty Ltd.

c) Green Options Pty Ltd.

d) Turfcare WA Pty Ltd.

e) Profounder Turfmaster Pty Ltd t/a Turfmaster Facility Management.

13 The five Respondents successfully addressed the Compliance and Disclosure requirements, and so were passed through to the qualitative criteria.

14 Of the five responses received, nil were from a local business.

15 The Qualitative Assessment was comprised of the following criteria, as identified in the Request for Tender document:

a) Organisational Capability and Resources – 40% weighting.

b) Specified Personnel – 20% weighting.

c) Demonstrated Experience – 40% weighting.

16 A Pre-Consensus Meeting was called between the three evaluation panel members, the independent Probity Advisor and a Procurement representative, where the process requirements were covered and the Respondents identified. Evaluation panel members completed a Declaration of Confidentiality and Interest, prior to evaluation.

17 Respondent offers were then individually assessed against the qualitative criteria by the evaluation panel members, who then convened for a Consensus Meeting with the independent Probity Advisor and a Procurement representative, to determine the final score applied to each criteria for each Respondent.

18 Following the Consensus Meeting, it was considered the recommended Respondent had addressed the criteria to a high level, and was considered to best represent best value to the City.

19 A financial check and reference checks were completed on the recommended Respondent as matters of due diligence.


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20 The Respondents provided details of their Director’s relationships with other entities, as requested by Council. The detail of these relationships is outlined below:

Parker Trust Pty Ltd t/a Lawn Doctor Turf Solutions


David Finders Parker – Director La Noir Equestrian Pty Ltd

Mona Carbi Pty Ltd

Elizabeth Joy Parker – Director La Noir Equestrian Pty Ltd

Mona Carbi Pty Ltd

Environmental Industries Pty Ltd


Barry Mervyn Winterbourn – Director

Ashley Corporation Pty Ltd

EI Irrigation Pty Ltd

EIWA Construction Pty Ltd

Feegate Pty Ltd

Sam Plan Pty Ltd

The Seedling Factory Pty Ltd

Veronica Lesley Winterbourn – Director

Ashley Corporation Pty Ltd

EI Irrigation Pty Ltd

Feegate Pty Ltd

Sam Plan Pty Ltd

Green Options Pty Ltd


Wayne Mulherin – Director

Australasian Landscapes Services Finco Pty Ltd

Australasian Landscape Services Holdco Pty Ltd

Super Gardens Pty Ltd

Tullera Consulting Pty Ltd

Joshua Constantinis – Director

Are Media GP Pty Ltd

Are Media GP Pty Limited

Are Media Holdco Pty Ltd



Chris Criddle – Director Nil

Anthony Steve Herman – Director



Green Options Racing Pty Limited

Markrob Properties Pty Limited

Super Gardens Pty Ltd

Turfcare WA Pty Ltd


Michael William Maartensz – Director Greyson Nominees Pty Ltd

Profounder Turfmaster Pty Ltd t/a Turfmaster Facility Management




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Natasha Elizabeth Marshall Donnelly

Amulet Securities Pty

Cliveden Pty Ltd

Connaught Properties Pty Ltd

Profounder 1Pty Ltd

Profounder 10 Pty Ltd



Profounder AGRI Services Pty Ltd

Profounder Asphalt and Bitumen Pty Ltd

Profounder C&H Mining Pty Ltd

Profounder Contracting Pty Ltd

Profounder Half Price Group Pty Ltd

Profounder Management Services Pty Ltd

Profounder Plumbing and Gas Pty Ltd

Profounder Pty Ltd

Profounder Workforce Pty Ltd

Talisman Holding Group Pty Ltd

21 Typically there are two seasons for major sports use on the City’s Active Parks; Summer and Winter. During the Summer season the Active Parks typically support sports such as Cricket, Softball and Athletics (Field and Track). During Winter the main seasonal sports are AFL, Football (Soccer) and Hockey.

22 These main sports alone have a Canning club player base of approximately 16,191 participants predominately residing within Canning and therefore the management of the turf in the playing surface is critically required for the health and wellbeing of Canning’s community and reputation.

23 The City has historically carried out a thorough turf renovation program at the end of each winter season to rejuvenate the turf and subsoil. This process also transforms the playing surface from one that is manicured for AFL and Football (Soccer) to another that is more suitable for Cricket and other small ball sports. AFL and Soccer require turf that is a soft and thick sward protecting players that are regularly falling/impacting the surface from injury. Cricket and other small ball sports however, requires the turf to have no mat layer. Rather it is a thin layer of turf leaves grown into a tight ‘carpet-like’ sward that is groomed with frequent mowing at a low height of cut to produce a ‘fast’ outfield batters to get rewarded with boundary runs for their quality shots. The turf renovation program is critical to enable the change in conditions to cater for the different sporting needs.

24 The restricted time frame for completion of turf renovation works on sports grounds is common to many local government authorities and organisations which contract out turf renovation services. Whilst there are a range of turf renovation techniques and elements to the process, including debris removal, it advantageous to appoint a single contractor to undertake these works so that the renovation program can be completed in a timely, efficient and cost effective manner.

CONSIDERATIONS

Legal Compliance

25 Under the Local Government (Functions and General) Regulations 1996 – Part 4, Division 2, Clause 11(1); the City is required to publicly invite tenders if the consideration is expected to be in excess of $250,000.

26 Specific requirements apply, including minimum advertising period and method, and information to provide to suppliers as required under the Local Government (Functions and General) Regulations 1996 – Part 4, Division 3 have also been complied with.


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Policy Implications

27 City Policy AF301 Procurement of Goods and/or Services apply to this procurement process and have been fully complied with.


Business Plan

28 The work under this proposed contract will be charged to the maintenance accounts for the specific sports park which require turf renovation. The value of the proposed contract is in excess of $275,000 per annum. The 2021/2022 maintenance budget allocation for turf renovations is considered sufficient to cover the expenditure of the proposed works if the tender is awarded as above, however for a more sustainable sports turf service an increase in allocation would be advantageous to ensure the long term health of the City’s active reserves are maintained as the use increases. An increase will be sought during the 2022/2023 budget process.

Internal Budget

29 The proposed contract works will be funded from 4,100 operating accounts within the Parks and City Greening budget and is overseen by the Manager Parks Operations and Active Spaces Supervisor.

Asset Management

30 While the City’s Active Parks turf surfaces aren’t considered as part of the financial asset framework as a ‘green’ asset, the Parks account for many millions of dollars of replacement value and are considered one of the highest visible assets the City manages that support the health and wellbeing of the Canning community.


31 The City’s Sustainability Policy was adopted in June 2019. The City is working towards determining a set of City-wide targets, which will provide measurable sustainability assessment criteria.

32 In advance of these targets having been developed by the City and endorsed by Council, this project addresses the following Sustainability Policy commitments:


a) ‘Commitment 1: A commitment to innovation, leadership and continual improvement.’

Specialised turf renovation plant such as verti-mowers, high capacity Trilo machines, Rake-O-Vacs, Peruzzo sweepers, top dressers and verti-drains have evolved into high-tech equipment. This has seen GPS guided tractors, automatic calibrated ground speed and laser levelling incorporated into the above equipment resulting in precision turf renovation practices across any turf playing surface. The preferred Respondent; Turfcare WA has their own renovation equipment fitted with this technology to deliver the comprehensive turf renovations that the City requires with the precision that the current technology can offer.

b) ‘Commitment 2: A commitment to responsible resource management and impact reduction.’

Turf diseases and pest infestation can be significantly reduced in turf that has been renovated. This in turn reduces the need for multiple applications of turf fungicides, insecticides and miticides. This demonstrates best practice in turf sustainability by applying less chemically active ingredients into the ecosystem through the cultural practice of turf renovation.


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c) ‘Commitment 3: A commitment to climate responsive urban development.’

By implementing annual turf renovations, the surface mat or ‘thatch’ layer is reduced. This allows for greater water penetration throughout the irrigation season, maximising water availability to the turf and thus water delivery efficiency. A healthy root system is also created through annual renovations allowing the turf grass to utilise existing soil moisture. This creates a turf surface that is resilient to the extreme temperatures of a Perth summer and provides a healthy, green surface which can significantly reduce the urban heat island effect.

d) ‘Commitment 4: A commitment to risk mitigation, evidence-based governance and observing the precautionary principle.’

Appropriate turf renovations rejuvenate the turf to create an improved playing surface. Pot holes and divots that are often associated with non-renovated parks are not as common in renovated, healthy turf and as such the risk of player injury is greatly reduced. Reputational risk from the public is minimised in renovated parks as optimal turf health is maintained leading to an aesthetically pleasing place to recreate and/or a high quality playing surface to accommodate the needs of sporting clubs and their players.

e) ‘Commitment 5: A commitment to developing partnerships and increasing participation in local, state, national and international sustainability opportunities.’

The City has been ‘knowledge sharing’ with other local governments such as the City of South Perth and the City of Mandurah regarding the practice of turf renovation and other broader turf management topics. Two City Officers are represented on the UWA Turf Industries Research Steering Committee, including as committee Chair. This committee has provided many significant research findings that are incorporated into forming sustainable opportunities for the management and maintenance of public open space across Canning and the wider Perth area.

The City’s Active Spaces Supervisor has formed a relationship with many of the sporting clubs that utilise the City’s sports grounds. Information regarding sustainability best practice is shared along with suggestions of how individual sporting club members can also contribute to a more sustainable City.

Consultation

34 Not applicable.


Risk/ Opportunity Consequences Mitigation/ Actions Consequence

Likelihood X

Consequence Rating



City is well placed to engage contractor for season ending renovations ensuring an efficient use of resources.

Procurement Policy and Framework followed including Probity certification.

Almost Certain Minor High

(Opportunity)


Unsuccessful companies disappointed with outcome.


Possible Minor Medium

(Risk)


If deferred for >2 months, nil impact, any longer then high


Unlikely Moderate Medium

(Risk)


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Likelihood X

Consequence Rating


financial and efficiency impact on City to procure works close to seasonal changeover period

Specifications refined to meet Canning’s Active reserves requirements.


High financial and efficiency impact on City to procure works close to seasonal changeover period.


Specifications refined to meet Canning’s Active reserves requirements.

Rare Moderate Low

(Risk)

COMMENT

35 The evaluation panel have thoroughly evaluated the submissions in accordance with the evaluation criteria, in order to determine and recommend the Respondent that offers the best value to the City.

36 An independent Probity Advisor was engaged to review all tender documentation from the initial procurement plan through to the final evaluation report, and to witness the pre-consensus and consensus meetings, to ensure a fair, honest and transparent process was undertaken.

37 This report recommends that Council accept the tender submission from the recommended Respondent, and to authorise the Chief Executive Officer to finalise and execute the contract documents for the Turf Renovations and Maintenance Service.

VOTING REQUIREMENT

38 Simple majority.


39 Nil.

Item EN-002-22 - Attachment 2 09/2021 - Probity Certificate for Request Turf Renovations and Maintenance Services

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Stantons

07 January 2022

Mr Stephen Cain CEO City of Canning 1317 Albany Highway Cannington WA 6107

Dear Mr Cam.

PO Box 1908 West Perth WA 6872

Australia

Level 2. 1 Walker Avenue West Perth WA 6005

Australia

Tel : +61 8 9481 3188

Fax: +61 8 9321 1204

ABN: 84 144 581 519 www stantons .com.au

RE: PROBITY CERTIFICATE - CITY OF CANNING - REQUEST - TURF RENOVATIONS AND MAINTENANCE SERVICES - 09/2021

1. Introduction

This report details our opinion regarding the probrty of the processes undertaken in the develOpment of the Request documentation , the mana ement of the proposal preparation phase and the conduct of the evaluation process for the above Request.

This report outlines the involvement of Stantons In the process and our opinion that this has been a thorough process that has complied fully with appropriate probity requirements .

2. Involvement of Stantons International

On thlS occasion, the City of Canning (the Crty) engaged Stantons as the probity advisors to the process from the procurement planning stage of the pro1ect and we have provided probity support from prior to completion of the development of the Request document through to recommended outcome, As such, we have been involved throughout the process and have been able to make a progressive contribution to the conduct of the process and the review of probrty 1Ssues,

3. Purpose and Scope

The purpose of this review was to ensure that the evaluation process was administered fairly and ImpartIally to all parties and was consistent with relevant Local Government and City regulations. policies and guidelines.

4. Summary and Evaluation Methodology

In summary, this procurement was structured as a single-stage , open tender process whereby the Request was advertised publicly, allowing any interested party to participate . After the receipt of submissions from the Respondents , an evaluation process was carried out by an Evaluation Panel in conformity with the Evaluation Handbook document that was developed for the Request. The evaluation process involved individual assessment and scoring of the responses , followed by a consensus process and group assessment to identify the Preferred Respondent for recommendation . Stantons was present at all critical points during the process and observed the process as being conducted in an unbiased manner that was fair to the Respondents at all times.

Ua/ility lirrited by a scheme approved urrJer Prof~nal Standards Legislarion

Russell Bedford -- -Sta.n1>ns Is• membe,oft,e Russ.I

Bedford l~emananal nwtwa of tnn,

Item EN-002-22 - Attachment 2 09/2021 - Probity Certificate for Request Turf Renovations and Maintenance Services

Page 138


♦ Stantons

5. Notable Events

During our review no significant issues were identified that would be likely to have an impact on the outcome of the process from a probity perspective The process was conducted in a professional and well managed manner at all times .

6. Recommendations

No specific recommendations are made to improve the probity of future evaluations such as this.

7. Deviations from Agreed Procedures

No deviations were observed from normal procedure during this process.

8. Conclusion

We are satisfied m relabon to the following : The Evaluation Panel applied all relevant Local Government and City supply policies and complied with all relevant probity requirements during the evaluat10n process, II is our opinion that the evaluation process was free from bias and inequity . Documentation supporting the evaluation process provides sufficient evidence for third party review and accurately descnbes the process undertaken. The process was conducted fairly and equitably ,

II 1s our opinion that the process was fair and equitable and m accordance with the requirements of the Request document and the supporbng valuation Handbook, Should you wish to discuss any matters raised m this report, please contact the undersigned.

Yours farthfully

Kevin Donnelly Principal , Probity & Procurement

Page 2of 2


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EN-004-22 Review of Parking Control - Rhonda Avenue, Willetton EN-004-22

EN-004-22 Review of Parking Control - Rhonda Avenue, Willetton


SUB PROGRAM: Build Canning

FILE REF: Q22/115


REPORTING OFFICER: John Radaich - Special Projects Engineer


Strategic Plan Theme: BUILD - Accessible, pleasing urban spaces that are fit-for-purpose. Community Goal: Safe, well-designed and maintained roads. Council Strategy: Less traffic and congestion.


Attachments: Nil.

In Brief:

This item is presented to Council in response to Council’s request to review parking controls and traffic habits on Rhonda Avenue, including consultation with residents affected, and consideration for parking prohibition signs to be installed on the north side of Rhonda Avenue. Council requested that a report be presented to the March 2022 Ordinary Council Meeting. This followed Council’s approval for the installation of a ‘NO STOPPING’ parking control on the south side of Rhonda Avenue, east of Karel Avenue, at school pick up and set down times.


1. The current kerbside parking controls have adequately improved safety and accessibility for through and turning traffic if complied with.

If the Officer Recommendation is not supported and additional parking controls are introduced, the consequences are likely to be:

1. Increased localised traffic congestion.

2. Traffic delays in adjoining streets, together with increased infringement of statutory parking and stopping prohibitions and obstructions to property accesses.


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EN-004-22 OFFICER RECOMMENDATION

MOVED Cr A Spencer-Teo, SECONDED Deputy Mayor B Kunze, that Council:

1. Receive the report on parking controls and traffic habits on Rhonda Avenue at school pick up and set down times.

2. Take no further action at this stage to introduce further parking controls on Rhonda Avenue.

Cr Spencer-Teo proposed an Amendment to add a new Part 3 as follows:

3. Requests the Interim Chief Executive Officer to provide patrols by the City's Ranger and Community Safety Service to ensure the parking controls remain effective on Rhonda Avenue, Willetton.

The Mayor ruled the new Part 3 was a minor change that provided clarification and did not change the intent of the motion. With no objection from any Member, the Mayor made the change and then put the Motion to the vote.

MOTION WITH MINOR CHANGE


1. Receive the report on parking controls and traffic habits on Rhonda Avenue at school pick up and set down times.

2. Take no further action at this stage to introduce further parking controls on Rhonda Avenue.

3. Requests the Interim Chief Executive Officer to provide patrols by the City's Ranger and Community Safety Service to ensure the parking controls remain effective on Rhonda Avenue, Willetton.




OCM 17 August 2021

EN-015-21

That Council, pursuant to Clause 1.10 of the City of Canning Parking Local Law 2010:

1. Authorises the installation of a kerbside stopping prohibition at school pick up and set down times on a section of the south side of Rhonda Avenue, between Karel Avenue and Elgon Hill in Willetton, as shown on Plan No. P348 (refer Attachment 1).

2. Requests the CEO to review parking controls and traffic habits on Rhonda Avenue, including consultation with residents affected, and consideration for parking prohibition signs to be installed on the north side of Rhonda Avenue and provide a


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report to Council at the March 2022 Ordinary Council Meeting.

BACKGROUND

1 At the Ordinary Meeting of Council on 17 August 2021, Council authorised the installation of a ‘NO STOPPING’ parking control on the south side of Rhonda Avenue at school pick up and set down times. An investigation had been requested by residents of access and thoroughfare issues that were generated at the time due to kerbside parking on both sides of Rhonda Avenue during school pick up and set down times, and generated by the proximity of Rossmoyne Senior High School.

2 The ‘NO STOPPING’ parking control was installed towards the end of the 2021 school year and was in place on 31 January 2022 for the start of the current school year.

3 The area of focus of this report is Rhonda Avenue, Willetton from Karel Avenue to Elgon Hill, as shown below in Image 1 and Image 2 displays the street view image viewing east from Karel Avenue.

DETAILS

Image 1. Rhonda Avenue Location

I

I '

I


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Image 2. Street view Rhonda Avenue from Karel Avenue

4 Currently there is a ‘NO STOPPING’ kerbside parking control at school pick up and set down times on the south side of Rhonda Avenue for approximately 135 metres east of Karel Avenue. The north side is available for picking up and setting down purposes.

5 Onsite daily observations during the first week of school revealed that up to seven vehicles were parking on the north side of Rhonda Avenue, towards the Karel Avenue end, for short periods at school pick up times. The parking was orderly and compliant, with no undue hazards generated or obstructions to through or driveway traffic.

6 The number of vehicles using Rhonda Avenue for picking up and setting down has reduced from prior to the installation of the ‘NO STANDING’ parking control, when up to 12 vehicles were parking for this purpose.

7 There may have been a spillage of vehicles to adjacent Cypress Road, which is more conveniently located for picking up and setting down. Although there are parking controls in Cypress Road like those in Rhonda Avenue, the traffic and parking in Cypress Road is far greater, chaotic and haphazard, with a large degree of parking non-compliance. Consequently, the City’s Ranger Services have been targeting the school parking in Cypress Road by trying to educate the drivers. Unfortunately, the situation requires their ongoing presence to encourage compliance.

8 Further parking controls in Rhonda Avenue would put more pressure on the parking situation in Cypress Road.

CONSIDERATIONS

Legal Compliance

9 Council’s authority to prohibit or regulate the stopping or parking of vehicles is provided by the City’s Parking Amendment Local Law 2021 – Section 1.10.

Policy Implications

10 The recommendation for no further parking controls is consistent with the City’s Policy ET544 – Parking Control; this Report has been prepared in accordance with the Parking Control Signage Management Procedure.


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Business Plan

11 The City’s 2021-2022 Road Reserve Management Business Plan provides for the management and maintenance of street parking controls.

Internal Budget

12 Not applicable.

Asset Management

13 Not applicable.




a) ‘Commitment 6: A commitment to building community capital, social sustainability and a thriving local economy.’ This was addressed by consulting with local stakeholders during the decision making process regarding parking controls within the local roads.

b) ‘Commitment 7: A commitment to risk mitigation, evidence-based governance and observing the precautionary principle.’ This is achieved by a structured and guided approach to managing controls within the road reserve that provide the opportunity to address the City’s sustainability principles through parking controls for various locations to increase safety, amenity and accessibility for users.

Consultation

16 In accordance with Council’s request, consultation letters inviting feedback on the impact of the new parking control were sent on 10 February 2022 to all the property owners/occupiers within the section of Rhonda Avenue where the ‘NO STOPPING’ parking control was introduced.

17 Only one response has been received to date (18 February 2022) and indicating that the parking control is achieving its intended purpose with compliant and orderly parking. As responses were requested up to 25 February, the full response will be provided in the report to the Ordinary Council Meeting.



Actions Consequence

Likelihood X

Consequence Rating



Safer road environment is maintained without further parking spillage to adjacent streets.

Continue monitoring the parking situation at school pick up and set down times.

Likely Minor Medium

(Opportunity)


Complaints from local residents about parking congestion.

Continue monitoring the parking situation at school pick up and set down times.

Unlikely Minor Low

(Risk)


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Actions Consequence

Likelihood X

Consequence Rating



Possible complaints from local residents.

Advise residents of deferral.

Unlikely Minor Low

(Risk)


Possible complaints from local residents.

Advise residents of Council decision.

Unlikely Minor Low

(Risk)

COMMENT

18 The current ‘NO STANDING’ parking controls in Rhonda Avenue that operate at school pick up and set down times should not be extended or modified at this stage as;

a) The parking at these times has been observed to be orderly, uncongested, unobstructed and compliant, with no undue potential traffic safety hazards being generated.

VOTING REQUIREMENT

19 Simple majority.


20 There were three responses received from local residents as follows, with two in relation to the installed parking control and one in relation to allowing a residential street to be used as a school pick up and set down zone.

RESPONDENT RESPONSE OFFICER COMMENT

Respondent 1 Parking is being mostly adhered to; however occasionally for short periods, parking too close to the crossovers makes it difficult to maneuver out.

Indiscriminate parking can be resolved by policing.

Respondent 2 Parking now is quick and efficient, and sensible distance from Karel Avenue.

Parking control is effective with compliance.

Respondent 3 Parking has been haphazard on the north (unrestricted) side of the street, being too close to Karel Avenue, blocking crossovers, using crossovers to turn around and for pickups, double parking for pickups and students walking on the road to parked cars. Council should not be supporting the use of residential streets as school pick up and set down zones.

Indiscriminate parking can be resolved by policing.

The City has no power with controlling moving traffic or driver behaviour.

The City has no power to ban ‘as of right’ use of streets by licensed vehicles.


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EN-005-22 Motion carried at the 2022 AGM of Electors – Naming public area of Shelley Foreshore as the ‘Dr Michael (Mick) Lekias Reserve or Park’

EN-005-22



SUB PROGRAM: Parks & Place Improvement Canning

FILE REF: Q22/116


REPORTING OFFICER: Mary Ross - Manager Natural Area & Conservation



Community Goal: Represents broader community's needs in all decision making. Council Strategy: Maximise community involvement in key decisions affecting

Canning's future direction.


Attachments: Nil.

In Brief:

The Annual General Meeting of Electors held on 2 February 2022 voted in favour of the following motion:

‘MOVED Mr G Beacroft, SECONDED, Ms F Morgan, that the City of Canning do consider that in recognition and Memoriam of the Service and Dedication to the City by Dr Michael (Mick) Lekias, that the public area of the Shelly Foreshore be named as the ‘Dr Michael (Mick) Lekias Reserve or Park’.

The Motion was put to the vote by a show of hands.

CARRIED BY SIMPLE MAJORITY 33/0’

This report addresses the Motion of the 2022 Annual General Meeting of Electors to rename the section of Shelley Foreshore to commemorate the life and the long and exemplary Service of Dr Lekias. The report recommends that Council defer considering the Motion for six months out of respect for Dr Lekias’ family and that the City contact the family in the latter part of the intervening period to determine whether family members would support the renaming proposal in principle.

Council is asked to support the Officer Recommendation because it is preferable to provide a period of time for relatives of a deceased person to grieve before making decisions that may have emotional implications.

If Council determines not to support the Officer Recommendation:

1. Dr Lekias’ family would need to be contacted on this matter and asked to make a significant decision after a recent bereavement.

2. The supporters of the motion will be dissatisfied that Council has declined to commemorate the life and the long and exemplary service of Dr Lekias.


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EN-005-22

EN-005-22 OFFICER RECOMMENDATION


1. Defers consideration of the Motion carried at the Annual General Meeting of Electors to re-name the public area of Shelley Foreshore to commemorate the service and dedication to the City by Dr Lekias for six months from the date of the Motion.

2. Requests the Interim Chief Executive Officer to contact Dr Lekias’ family in the latter part of the intervening period to determine whether the family would support the renaming proposal in principle.

3. Requests the Chief Executive Officer to prepare a report for the August 2022 Ordinary Council Meeting for Council to consider the Motion of the Annual General Meeting of Electors to re name the public area of Shelley Foreshore to commemorate the service and dedication to the City by Dr Lekias.

Cr Spencer-Teo Moved an Amendment to the wording of Part 2 of the Motion, as follows:

2. Requests the Interim Chief Executive Officer to contact Melissa Lekias in the latter part of the intervening period to determine whether there is family support for the renaming proposal in principle.

AMENDMENT

MOVED Cr A Spencer-Teo, SECONDED Deputy Mayor B Kunze, that Part 2 of the Officer Recommendation be amended to read:


Cr Holland advised he would Foreshadow an Alternative Motion if the Motion under debate was lost. The Alternative Motion would be to keep Part 1, amend Part 2 and Part 3 as follows:

2. Requests the Interim Chief Executive Officer to contact Dr Lekias’ family in the latter part of the intervening period to determine whether the family would support in principle either the renaming proposal for the public area of Shelley Foreshore or consider the renaming of Fifth Park, Rossmoyne.

3. Requests the Chief Executive Officer to prepare a report for the August 2022 Ordinary Council Meeting for Council to consider the Motion of the Annual General Meeting of Electors to re name the public area of Shelley Foreshore or Fifth Park, Rossmoyne to commemorate the service and dedication to the City by Dr Lekias.

The Amendment was put to the vote.



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EN-005-22

SUBSTANTIVE MOTION AS AMENDED


1. Defers consideration of the Motion carried at the Annual General Meeting of Electors to re-name the public area of Shelley Foreshore to commemorate the service and dedication to the City by Dr Lekias for six months from the date of the Motion.


3. Requests the Chief Executive Officer to prepare a report for the August 2022 Ordinary Council Meeting for Council to consider the Motion of the Annual General Meeting of Electors to re name the public area of Shelley Foreshore to commemorate the service and dedication to the City by Dr Lekias.

CARRIED 9/1 For: Mayor Hall, Deputy Mayor Kunze, Crs Bain, Jacobs,

Parkinson, Saberi, Singh, Spencer-Teo, Sweeney Against: Cr Holland



OCM 18.06.2019 EN-011-19

That Council:

1. Adopts revised Policy CM 188 ‘Naming of Parks, Park Features, Community Buildings, Recognition of Long and Exemplary Service and Commemoration of Individuals or Events’ (Attachment 2).

2. Adopts draft Policy CM 195 Personal Memorials (Attachment 3) as set out in this report, subject to section 3 (1) of Policy CM195 being amended to the following:

(1) A personal memorial shall only commemorate a person who is no longer living. Applications for personal memorials will only be accepted for persons who have been deceased for a minimum of six months from the date of application.

OCM 18.06.2013 CE-056-13

That: Council:

1. In accordance with the Policy, relevant business areas in the City: (a) Convene a Civic Ceremony for the purpose of awarding

the title to Dr Lekias by way of presenting a Certificate of Honorary Freeman of the City of Canning.

(b) Issue a press statement, announcing the awarding of the title of Honorary Freeman to Dr Lekias.

(c) Display a portrait of Dr Lekias in a visible place in the City Administration Building.

(d) Engrave the name of Dr Lekias on the City’s Board of

Past and Present Freemen.

BACKGROUND

1 Dr Michael Simon (Mick) Lekias AM, MB, BS, JP was a medical professional who worked as a local doctor in the City for over 49 years. After serving on the advisory panel for Commissioner Charlie Gregorini in 1991 he was elected as Mayor in 1992.


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2 Dr Lekias served as Mayor of the City of Canning for 16 years from 1992 to 2008 and was later made a Freeman of the City in 2013, following the receipt of two petitions with a total of 355 signatures and numerous letters from residents, ratepayers and community groups requesting that Dr Lekias be recognised for his dedication to the City.

3 Apart from his service as Mayor, Dr Lekias contributed to the community as Vice Patron of the Willetton Bowling Club; Patron of the Willetton Sports Club; Patron of the Bentley Cricket Club; Patron of the Canning Tee Ball Club; Patron of the Cannington Bowling Club; Patron of the Canning Districts Pigeon Racing Club; Patron of the Queens Park Soccer and Social Club; and Vice Patron of the Activ Foundation Incorporated.

4 In 1994, he was a recipient of an Australian Doctor General Practitioner Award for services, not only to the medical profession, but to the community as a whole. In 1995 he was awarded the Western Australian General Practitioner of the Year.

5 Dr Lekias gave many years to the St John Ambulance Brigade in East Victoria Park as their Divisional Medical Officer. In addition, he was an examiner for the State Nurses Registration Board for two years.

6 For nearly 10 years, Dr Lekias was president of the Hellenic Community of Western Australia. His work involved liaising between different committees and federal and state government, to provide social welfare, afternoon Greek school programmes, and religious activities for the community.

7 He founded the Greek Australian Professional and Businessman’s Association of which he was inaugural president. The purpose of this organisation was to forge better relationships between the various sectors of commerce and industry and scientists within the community.

8 Dr Lekias was awarded an Australian Centenary Medal in 2003 for his services to the community and contribution to medicine. He was made a Member of the Order of Australia in 2006. In 2009, he received an Exemplary Services Award from Lions International in recognition of his community work.

9 Dr Lekias died recently, aged 91 and his funeral was held on 7 January this year.

DETAILS

10 The Motion carried at the Annual General Meeting of Electors (the Motion) seeks to commemorate the life and the long and exemplary service of Dr Lekias by the re-naming the eastern portion of Shelley Rossmoyne Foreshore as the Dr Michael (Mick) Lekias Reserve or Park.

11 The foreshore is zoned Parks and Recreation under both the Metropolitan Region Scheme and Town Planning Scheme 42. The land tenure of Shelley Rossmoyne Foreshore comprises five Crown Reserves and a section of Unallocated Crown Land. Two of the Reserves are vested to Water Corporation with Management Orders as Class C Sewerage Pumping Stations. The three other Reserves are vested to the City of Canning

12 Under the provisions of the Land Administration Act 1997, the Minister for Lands has the authority for officially naming and un-naming all local parks and recreational reserves in Western Australia. Through delegated authority, Landgate acts on the Minister’s behalf in developing policies and procedures and administering the formal approval of local park and recreational reserve names.

13 The Geographic Names Committee is an advisory committee which provides expert advice on geographic naming issues and controversial or non-compliant submissions. Among its other responsibilities the Committee reviews and provides recommendations on naming actions and establishes the principles, policies and procedures for geographic naming.


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14 The guiding document for geographic nomenclature is the ‘Policy and Standards for Geographic Naming in Western Australia’ (the Geographic Naming Policy). The Geographic Naming Policy sets out the importance of naming places, including parks, in accordance with its principles, to ensure ease of identification and to facilitate the dispatch of emergency services.

15 The key principles of Geographic Naming Policy relevant to the Motion are:

➢ Names should be easy to pronounce, spell and write.

➢ Names of cultural and topographic features including parks should consist of a maximum of three words including the topographic word, in this case, the word ‘Park’ or ‘Reserve’.

➢ Park names are expected to be enduring. Change to an existing name without good reason is discouraged however changes for commemorative reasons will be considered.

➢ Changes to existing names are only considered if the long-term benefits to the community can be shown to outweigh short term effects.

➢ Evidence of community consultation and feedback from all relevant agencies is required. The level and form of consultation needs to reflect the significance of the naming proposal.

➢ Commemorative names require wide community support, reaching beyond a single Local Government or special interest group.

➢ Where the name is commemorative, the preference is that only the surname is used, although the first or informal name (in this case, Mick) with the surname may be accepted at the Committee’s discretion. The use of both the first and the informal name with the surname (in this case Michael (Mick) Lekias) will not be considered.

➢ The use of titles such as ‘Doctor’ is not permitted and abbreviations such as Dr are not permitted.

➢ Where the name is commemorative, the permission of the immediate family is required.

➢ Commemorative names should be based on a demonstrated record of achievement, and a significant contribution to and direct long-term association with the place.

➢ Past or ongoing public service within all levels of government is not appropriate grounds for a commemorative naming.

➢ It is preferred that all local park or recreational reserves use the feature class ‘Park’ as part of the name. The use of the word ‘Reserve’ should only be used if the whole of the area to be named is an official reserve as created under the Land Administration Act 1997 and has been allocated an official reserve number.

➢ For parks, all boundaries must be clearly defined and align with cadastral boundaries. Where a park is made up of several parcels, they must be contiguous. The name shall not bisect a lot and shall only apply to whole cadastral land parcels. The name may apply to more than one land parcel.

CONSIDERATIONS

Legal Compliance

16 Should Council determine to submit an application for the official naming of Shelley Foreshore to Landgate for consideration, Section 26(2)(c) of the Land Administration Act 1997 will apply.


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Policy Implications

17 Apart from the Geographic Naming Policy, which is covered in paragraphs 19 – 31 above, three City policies are relevant to the Motion under consideration. They are Policy GM 01 ‘Freeman of the City’, Policy CM 188 ‘Naming of Park, Park Features, Community Buildings, Recognition of Long and Exemplary Service and Historic Places and Events’ and Policy CM 195 ‘Personal Memorials’.

18 Policy GM 01 ‘Freeman of the City’ allows for the conferring the title of Honorary Freeman of the City to a member of the community who is a resident of the City of Canning, a person of integrity and who, in the opinion of Council, has a history of long and distinguished service to the local or state community, or an outstanding level of achievement in the nominee’s field of activity. The provisions of the Policy do not preclude a recipient being recognised by another method in addition to the conferring of the title.

19 There have been three people awarded the title; Dr Lekias, Noel Dawkins, who was made Freeman of the City in 1986 and Ernest Clark OBE, JP who was made Freeman of the City in 1979. The Ern Clark Athletic Centre in Cecil Avenue, Cannington, constructed in 1983 – 1984, was named after him.

20 Policy CM 188 requires that ‘Proposals for naming parks… follow the principles, guidelines and procedures of the State Government Landgate Geographic Name Committee.’ In considering the Motion from the Annual General Meeting of Electors to rename the public section of Shelley Foreshore, the principles outlined in paragraph 15 will need to be accounted for.

21 Section 4(6) of Policy CM 188 states that ‘Individuals may only be recognised once by one of the methods set out in this policy unless otherwise approved by Council.’ The Policy does not make reference to the Freeman of the City Policy.

22 Policy CM 195 ‘Personal Memorials’ applies to memorials established in memory of persons in their capacity as private individuals, however it is worth considering the provisions of this policy because, while Policy CM 188 addresses the Recognition of Long and Exemplary Service, it does not address commemoration.

23 Section 3(1) of Policy CM 195 states in part ‘Applications for personal memorials will only be accepted for persons who have been deceased for a minimum of six months from the date of application.’ The purpose of this clause is to provide a period of time for the relatives and friends of the deceased person to grieve before making decisions which may have emotional or financial implications.

24 In this context, it would be appropriate to defer Council consideration of the Motion of the Annual General Meeting of Electors for six months, out of respect for Dr Lekias’ family. It is recommended that Dr Lekias’ family be contacted in the latter part of the intervening time to determine if the family would give permission for the City to initiate community and stakeholder consultation, should Council determine to endorse the Motion.


Business Plan

25 Should Council determine to proceed with consultation and further investigation of the re-naming proposal, an estimated budget allocation of $2,000 in Cost Centre 2650 Land Assets would be required to pursue land administration enquiries and processes.

26 If the process results in a successful outcome, an estimated budget allocation of up to $3,000 in Cost Centre 4300 Parks Construction would be required for the manufacture and installation of park signs.


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Internal Budget

27 Should Council determine to endorse the Motion of the Annual General Meeting of Electors, a significant allocation of staff time will be required to undertake the necessary land administration processes and to conduct the extensive stakeholder and community engagement.

28 If subsequently Council determines to rename a section of Shelley Rossmoyne Foreshore, an application to Landgate for formal approval would be recommended because the current name is long-standing and widely recognised. The application process would also require an allocation of staff time.

Asset Management

29 If the re-naming proceeds, the installation, maintenance, repair and replacement of park signage would be included in the Park Asset Management Plan.



31 In advance of these targets having been developed by the City and endorsed by Council, this project

addresses the following Sustainability Policy CM194 commitment:


The renaming of a section of foreshore parkland to recognise the long and exemplary service of a well-respected and valued member of the community would demonstrate leadership on the part of the Council in commemorating the notable contribution made by the individual.

Consultation

32 It is recommended that, after a suitable period of time, Dr Lekias’ family be consulted to determine if family members would support in principle the re-naming proposal, before Council considers the Motion of the Annual General Meeting of Electors.

33 Should Council endorse the Notice of Motion of the Annual General Meeting of Electors, extensive community and stakeholder engagement will be required on the renaming proposal.



Actions Consequence

Likelihood X

Consequence Rating



The City is able to consult with the Lekias family to gauge the level of support.

Consultation with the Lekias family.


(Opportunity)


Attendees at the Annual General Meeting of Electors are disappointed about the delay in the consideration of the Motion.

Communicate the reason for the delay to the Mover and the Seconder of the Motion.

Possible Minor Medium

(Risk)

Officer Recommendation deferred by the Council

Attendees at the Annual General Meeting of Electors are

Communicate the reason for the delay to the Mover and the

Unlikely Minor Low

(Risk)


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Actions Consequence

Likelihood X

Consequence Rating


Risk C disappointed about the delay in the consideration of the Motion.

Seconder of the Motion.


If Council supports the Motion of the annual General Meeting of Electors, the process is initiated without prior consultation with the Lekias family, or

Communicate with the Lekias family at the earliest opportunity.


(Risk)

Officer Recommendation

declined by the Council Risk D

If Council rejects the Motion of the Annual General Meeting of Electors, the Attendees at the AGM are disappointed in the outcome.

Communicate the decision to the Mover and Seconder.


(Risk)

COMMENT

34 If a decision is made to progress the re-naming proposal, there are likely to be some complexities in the consultation land administration aspects:

The section of Shelley foreshore from Fifth Avenue for approximately 800m upstream near Beatrice Avenue is unallocated Crown Land. Part of Action 3.4a of the Shelley Rossmoyne Foreshore Management Plan includes contacting the Department of Planning Lands and Heritage to resolve the vesting and management responsibilities of this area. This action would need to be prioritised, should the renaming proposal progress.

If the section of foreshore in Shelley is renamed, the Rossmoyne section of the foreshore would also require renaming because otherwise the name ‘Shelley Rossmoyne Foreshore’ would be misleading. Consequently, there would also need to be extensive community and stakeholder consultation on this second naming proposal.

35 Given that Shelley Rossmoyne Foreshore is a long established, if unofficial name, it would be prudent for the renaming proposals to be referred to Landgate for consideration to ensure that there is clarity for all stakeholders, including emergency service responders. However, it is possible that the Geographic Names Committee may reject the renaming proposal, which would create a dilemma.

VOTING REQUIREMENT

36 Simple majority.


37 Deputy Mayor Kunze asked whether Shelley Rossmoyne Foreshore is the official Landgate name for the foreshore area and, if not, whether there would need to be consultation on the re-naming of the Rossmoyne portion of the foreshore.

Landgate has confirmed that ‘Shelley Rossmoyne Foreshore’ is recorded on the Geographic Names database, situated between Riverton Drive North, Shelley and Riverton Drive West, Rossmoyne.


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38 Policy CM 188 ‘Naming of Park, Park Features, Community Buildings, Recognition of Long and Exemplary Service and Historic Places and Events’ requires that ‘Proposals for naming parks… follow the principles, guidelines and procedures of the State Government Landgate Geographic Name Committee.’

The Motion of the Annual General Meeting of Electors proposes that the public area of Shelley Foreshore be named as the ‘Dr Michael (Mick) Lekias Reserve or Park’. To achieve this, Shelley Rossmoyne Foreshore would need to be split into two parks, effectively creating a new park of the Shelley section.

39 The Policies and Standards for Geographical Naming in Western Australia require that:

‘The submission for the creation of a new, or modification of an existing, local park or recreational reserve shall only be reviewed if the following has been taken into consideration:

- all boundaries shall be clearly defined;

- must not overlap another cadastral parcel boundary;

- must be contiguous; and

- boundaries shall align with cadastral information.

There is no minimum or maximum size requirement for a named local park or recreational reserve. However, the names shall not bisect a lot and shall only apply to whole cadastral land parcels. They may be applied to more than one land parcel.’

40 Theoretically this would be achievable because the foreshore comprises several lots and one section of unallocated Crown Land. The junction of Shelley and Rossmoyne on the foreshore coincides with lot boundaries in the Rossmoyne section and the portion of unallocated crown land in the Shelley section, as shown below.

Junction of Rossmoyne and Shelley on Shelley Rossmoyne Foreshore

I t ...

lffiimiW •

N0'. 171 Lot:1 ";,. I .·~

" / ,,,.-.<;, i / No:1 i$ 1

/ Lot:2 OJ

No Lot 310

0


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Shelley Rossmoyne Foreshore - Unallocated Crown Land in Shelley, outlined in red

41 As outlined in the report, should Council support an application to Landgate to re-name a portion of the Foreshore to commemorate Dr Lekias, extensive stakeholder and community consultation to rename the remaining portion of the foreshore would also be required.

0


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EN-006-22 Motion carried at the 2022 AGM of Electors – Traffic concerns at intersection of Manning and Bungaree Roads, Wilson

EN-006-22




FILE REF: Q22/117


REPORTING OFFICERS: Owen Clark - Engineering Technical Officer Traffic

Ben Moore - Manager Transport & Sustainability Engineering



Community Goal: Represents broader community's needs in all decision making. Council Strategy: Customer satisfaction.


Attachments: 1. Parking Controls (D22/15343).

In Brief:

The Annual General Meeting of Electors on 2 February 2022 voted in favour of the following motion:

‘MOVED Ms D Dymock, SECONDED Mr R Aldridge, that the Council be requested to:

1. Note nearby residents’ and the Wilson Residents and Ratepayers’ concerns regarding vehicle access and safety at the intersection of Manning Road and Bungaree Road, Wilson.

2. Conduct an inspection of the intersection with a view to introducing treatments/measures, including the introduction of ‘No Parking’ signs along the southern verges, to improve safety and access. The Motion was put to the vote by a show of hands.


Commissioning of a Road Safety Inspection based on the above is considered an appropriate response to the residents’ concerns.


1. The production of an evidenced based report (Road Safety Inspection) is aligned with the principles endorsed within Council Policy RS.02 Road Reserve Management.

2. The outcomes of the report will assign responsibility for consideration and provide implementable opportunities to improve road safety at the intersection.

If the Officer Recommendation is not supported, the consequence is likely to be that there will be community disappointment with Council not electing to support the Notice of Motion from the Annual General Meeting of Electors.

9.00pm Cr Holland departed the meeting.


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MOVED Cr M Bain, SECONDED Cr S Saberi, that Council:

1. Notes nearby residents’ and the Wilson Residents and Ratepayers’ concerns regarding vehicle access and safety at the intersection of Manning Road and Bungaree Road, Wilson.

2. Requests the Interim Chief Executive Officer to arrange for a Road Safety Inspection of the intersection of Manning Road and Bungaree Road, Wilson and a subsequent report to Council including recommendations.

CARRIED 9/0

Note: Cr Holland was absent for the vote.

Cr Holland returned to the meeting at 9pm.



Nil.

BACKGROUND

1 The Annual General Meeting of Electors on 2 February 2022 voted in favour of the following motion:

‘MOVED Ms D Dymock, SECONDED Mr R Aldridge, that the Council be requested to:

1. Note nearby residents’ and the Wilson Residents and Ratepayers’ concerns regarding vehicle access and safety at the intersection of Manning Road and Bungaree Road, Wilson.

2. Conduct an inspection of the intersection with a view to introducing treatments/measures, including the introduction of ‘No Parking’ signs along the southern verges, to improve safety and access. The Motion was put to the vote by a show of hands.’

DETAILS

2 A Road Safety Inspection is a formal examination of an existing road or road related area in which an independent, qualified team report on the crash potential and likely safety performance of the location, (formerly known as an ‘Existing Road Safety Audit’).

3 Manning Road is a District Distributor A road which carries approximately 28,000 vehicles per day, travelling at an 85th percentile speed of 69 km/hr. Bungaree Road is a District Distributor B road which carries approximately 4,300 vehicles per day, with an 85th Percentile speed of 53.6 km/hr.

4 Crash statistics recorded in the latest five year period 2016 – 2020 indicate there have been 13 crashes. Of the 13 recorded crashes, one required a hospital admission, two required medical treatment and 10 resulted in property damage only. The segment of Manning Road between Centenary Avenue and Wyong Road has parking Controls assigned to it as depicted in Attachment 1.

CONSIDERATIONS

Legal Compliance

5 This report is provided to Council to meet the following requirement of the Local Government Act 1995 – Section 5.33 – Decisions made at Electors‘ Meeting:

‘(1) All decisions made at an Electors Meeting are to be considered at the next Ordinary Council Meeting or, if that is not practicable –


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EN-006-22

(a) at the first Ordinary Council Meeting after that meeting; or

(b) at the Special Meeting called for that purpose; whichever happens first.

(2) If at a meeting of the Council a local government makes a decision in response to a decision made at an Electors Meeting, the reasons for the decision are to be recorded in the minutes of Council Meeting.’

6 Any proposed parking facilities would need to comply with the City of Canning Parking Local Law 2010.

Policy Implications

7 Considerations for matters within the Road Reserve would be made in the context of Policy RS.02 Road Reserve Management.

8 Any proposed parking facilities would need to comply with Policy ET544 – Parking Control.


Business Plan

9 The provision of a Road Safety Inspection from an independent consultant is estimated to cost approximately $2000 - $3000. The costs for this could be met from the current allocation in the Build Canning Sub-program budget.

Internal Budget

10 Management of the consultancy for the Road Safety Inspection can be undertaken within existing internal staff resources.

Asset Management

11 Assets that may be installed, upgraded or replaced as part of the implementation of recommendations of the Road Safety Inspection, including any car parking facilities/signage, will need to be included in the City’s Asset Management Plans.





a) ‘Commitment 7: A commitment to risk mitigation, evidence-based governance and observing the precautionary principle.’

Road Safety Inspections are an acknowledged form of risk mitigation and valid form of evidence acquisition for road safety related concerns.

Consultation

15 Consultation would be undertaken as part of this investigation and in conjunction with any plans produced for road modifications or parking prohibitions.


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Actions Consequence

Likelihood X

Consequence Rating



The Electors Motion will progress through to a Road Safety Inspection.

Road Safety Inspections can be directly commissioned by the business unit and a further report drafted for Council consideration supported by the Road Safety Inspection.


(Opportunity)


Requirement to complete minor unbudgeted and unplanned works.

Road Safety Inspections can be completed within allocated resource.

Almost Certain Insignificant Medium

(Risk)


May result in disappointment from Electors who proposed and supported the Electors Motion.

Officers support the motion and have advised that a Road Safety Inspection be completed and a further report be provided to Council.

Rare Minor Low

(Risk)


May result in disappointment from Electors who proposed and supported the Electors Motion.

Officers support the motion and have advised that a Road Safety Inspection be completed and a further report be provided to Council.

Rare Minor Low

(Risk)

COMMENT

16 The engagement of an independent Traffic Engineer to conduct a Road Safety Inspection will provide details for Officers to report to Council on to address road safety concerns at the intersection of Bungaree Road and Manning Road, Wilson.

VOTING REQUIREMENT

17 Simple majority.


18 Elected Members will be provided an update in relation to this report in May 2022.

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EN-008-22 Installation of Traffic Management Devices - Granville Way, Willetton - Post Consultation

EN-008-22




FILE REF: Q22/118


REPORTING OFFICER: Elda Atkins - Traffic Engineer


Strategic Plan Theme: BUILD - Accessible, pleasing urban spaces that are fit-for-purpose. Community Goal: Safe, well-designed and maintained roads. Council Strategy: Better road safety.


Attachments: 1. Granville Way Traffic Management - Concept Design - S1018-A (D22/11028).

In Brief:

The City of Canning has allocated funding on the 2021-2022 Capital Works program to enable the construction of traffic management devices along Granville Way in Willetton to address issues of high traffic speed, rat running and bad driver behaviour.

This report is to advise Council of the outcomes of the public consultation period which has been undertaken in association with the planning of the project and to seek Council support to progress the project.

Council is asked to support the Officer Recommendation because community consultation has indicated majority local community support for the introduction of traffic management devices along Granville Way to address the road safety issues being experienced by the residents that have been reported to the City.

If the Officer Recommendation is not supported, the consequences are likely to be disappointment for local residents who have been highlighting road safety issues along Granville Way for a number of years and the perception to the local community that the City does not consider that there is a road safety issue that needs addressing along Granville Way.

9.02pm Cr Holland returned to the meeting.


MOVED Mayor P Hall, SECONDED Deputy Mayor B Kunze, that Council:

1. Notes the feedback from the community consultation activity.

2. Authorises the interim Chief Executive Officer to proceed with the delivery of traffic management treatments along Granville Way in Willetton as outlined in this report.

CARRIED 10/0


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24 June 2021 Special Council Meeting

CC-034-21

That Council: 1. Resolves that, consistent with previous years

and pursuant to Sections 5.98, 5.98A and 5.99 of the Local Government Act 1995, the City of Canning Elected Members’ annual fees and allowances be set at the maximum prescribed amounts, as determined by the Salaries and Allowances Tribunal under section 7B of the Salaries and Allowances Act 1975.

2. Authorises the Chief Executive Officer to amend Clause 5 of Policy CM102.1 Members - Meeting Attendance and Other Allowances to reflect amounts adopted in Part 1.

3. Pursuant to Section 6.2 of the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996 Part 3, Regulations 22 to 33, adopts the following Annual Budget for the year ending 30 June 2022, as contained in Large Attachment 1: a) Budget Statement of Comprehensive

Income (by Program). b) Budget Statement of Comprehensive

Income (by Nature or Type). c) Statement of Surplus or Deficit. d) Budget Statement of Financial Activity. e) Budget Rate Setting Statement. f) Budget Cash flow Statement. g) Statement of Rating Information. h) Notes to the Annual Budget. i) Management Budgets for 2021-2022. j) FM.05 Budget Preparation (Key

Assumption Schedule). k) Schedule of Fees and Charges for 2021-

2022. 4. Adopts a material variance for reporting of 10%

or $50,000 (whichever is the greater), for the year ending 30 June 2022.

5. Creates the following new reserve fund accounts for the purposes outlined in this report: a) Employee Long-Service Leave Reserve. b) Asset Management Reserve. c) Contaminated Sites Reserve d) Urban Forest Reserve.

6. Pursuant to Section 6.45 of the Local Government Act 1995, adopts an instalment interest rate of at 2.5% (GST free), and sets due dates for the payment of rates as follows: a) 1st Instalment 27 August 2021. b) 2nd Instalment 29 October 2021. c) 3rd Instalment 7 January 2022. d) 4th Instalment 11 March 2022.

7. Grants a waiver from the instalment interest


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rate for eligible pensioners and seniors. 8. Pursuant to Section 6.51 of the Local

Government Act 1995, adopts a 7% rate of penalty interest on overdue rates and service charges that remain unpaid (including alternate arrangements).

9. Pursuant to Section 6.16 of the Local Government Act 1995 sets a paper, printing and postage charge of $1.65 (inclusive of GST), for rates instalment notices sent by mail.

10. Grants a waiver from the paper, printing and postage charge for eligible pensioners and seniors.

11. Endorses the Rates Payment Incentive Scheme for upfront and in full payment of rates, being the chance to win one of nine Leisure facilities vouchers, the dates and details for prize draws as per this report.

12. Endorses the Ratepayer Benefit Scheme and notes the details of vouchers to be issued as part of the 2021-2022 Rates Notice.

BACKGROUND

1 The City has received several requests from residents along Granville Way in Willetton over the years to address issues of high speeds, increased rat-running and instances of corner cutting at the Kielman Road intersection. In response to these concerns the City have installed traffic counting devices within the road segment to ascertain the extent of the issues.

2 Granville Way has a speed limit of 50km/h. Traffic monitoring at multiple locations along Granville Way has indicated 85th percentile speeds (at which 85% of traffic is observed to be travelling) of 60-62km/h. This is very high for a local street and the data has been forwarded both times to the WA Police for consideration in their speed enforcement program.

3 Further analysis of the traffic volume indicated a weekday traffic volume of approximately 900 vehicles per weekday. During the morning and afternoon peak times, there is an increase in volume to 10-12% of the daily total. This is an indicative measure that the road is being used as a ‘rat run’ during peak times, possibly to avoid the High Road/Vahland Avenue signalised intersection.

4 Site observations by City’s Officers have confirmed that vehicles are travelling at speed and corner cutting especially at the Granville Way – Kielman Road intersection.


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DETAILS

Image 1 – Proposed Traffic Management Treatment Locations

5 A traffic management proposal for suitable capital works was developed, providing for a traffic island in Granville Way at the Keilman Road intersection. This will ensure drivers slow down when approaching Kielman Road and keep drivers on the correct side of the road.

6 To lower the speeds along Granville Way various treatments were considered. Larger chicane type treatments using a horizontal displacement were considered but they required significantly more verge space, would potentially impact access to properties and also created further road safety issues (directing vehicles to overhead power poles) due to the limited opportunities to configure them and still slow traffic. In preference to the chicanes, two speed plateaus were proposed along the straight section of Granville Way. The vertical displacement will assist in lowering the speed environment and deter rat running. (Attachment 1).

CONSIDERATIONS

Legal Compliance

7 Not applicable.

Policy Implications

8 Considerations for matters within the Road Reserve would be made in the context of Policy RS.02 Road Reserve Management.


Business Plan

9 In the City’s Corporate Business Plan, the Build Canning sub program aims to provide the community with well-designed, constructed and managed road reserve infrastructure. The Corporate Business Plan allows for the ongoing maintenance of existing infrastructure, while allowing for improvements to meet the community needs and expectations in a cost effective and timely manner.

Internal Budget

10 The City’s 2021-2022 Capital Works Budget has accommodated the Project addressed in this report.

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Page 164


EN-008-22

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11 The road modifications, once constructed, will be added to the City’s Asset Register. Their on-going maintenance will be accommodated for in the corresponding operational maintenance budget that is reviewed annually.




a) ‘Commitment 7: A commitment to risk mitigation, evidence-based governance and observing the precautionary principle.’

The data acquisition for the site has indicated that issues exist in both peak period traffic (rat running) and with the operational speed of the road (85th percentile speed). The proposed treatments are demonstrated treatments for the mitigation for the issues currently being experienced on the road section.

Consultation

14 One hundred and eight consultation letters were sent to residents and property owners in Granville Way, Stratus Place, Nimbus Close, Cirrus Court, Cumulus Place and a short section of Kielman Road, informing them of the upcoming project.

The City received eight responses in total; seven responses in support of the project and one opposed to the project. The below table summarises the responses received.

Address Yes/No Comment

5 Nimbus Close, Willetton

(D22/15327) Yes

Full support of proposal, suggests the City should investigate vehicles stopping on the bend in Granville Way at park.

27 Granville Way, Willetton

Phone call Yes

Full support of treatment at Kielman Road, concerns over access during construction of plateaus. Also concerned about vehicles stopping on bend near park.


(D22/15339) Yes

Full support of proposal, suggests the City should investigate vehicles stopping on the bend in Granville Way at park.

3 Kielman Rd, Willetton

(D22/15338) Yes

Full support of proposal, suggests the City should consider installing a hazard board outside his property to stop errant vehicles.

Resident within consultation zone but address not provided

Yes Full support of proposal, suggests the City should consider an additional plateau near the park.

1 Stratus Place, Willetton

(D22/15332) No

This proposed location of speed hump will interfere with my sleep.

There is only 1 house with kids in the whole street and they never come outside.


Page 165


EN-008-22



Actions Consequence

Likelihood X

Consequence Rating



Project delivered on time, in alignment with stakeholder expectations.

Community informed of Council decision to proceed with project.


(Opportunity)


Local resident who was concerned with the proposed project disappointed with outcome

Community informed of Council decision to proceed with project.

Likely Insignificant Low

(Risk)


Complaints from local residents regarding road safety and traffic congestion.

Further engagement with residents advising of deferral.



Community dissatisfaction with the non- delivery of this project.

Community informed of Council decision to not proceed with project.

Almost Certain Moderate High (Risk)

COMMENT

15 Officers have been cautious in the specification for the type of speed plateaus chosen for this location to ensure they are the least likely to generate excessive noise. The chosen devices are a lower, flatter asphalt plateau and have a lesser associated noise than the more severe rubber speed humps. They will still reduce the speed of through traffic to under the speed limit and deter some rat running through Granville Way. The reduction in traffic volumes and speed will reduce traffic noise.

16 The City will undertake a post works traffic data collection to measure the effectiveness of the plateaus.

17 The issue of vehicles parking on the road or verge and footpath near the eastern bend of Granville Way related to the City’s contractors using a water filling point at Granville Park. This practice has

These bumps will cause accidents.

Residents have to drive over the things and cause vehicle damage.

I don’t want them.


Phone call Yes

Support for proposal. Raised issues of vehicles accessing the water at the park.

Unit 3, 1 Granville Way, Willetton

Phone call Yes

Full support of proposal.


Page 166


EN-008-22

been addressed with our Parks and City Greening team and the contractor has been directed to use another water filling point at Woodford Park where parking of their vehicle does not compromise road safety.

VOTING REQUIREMENT

18 Simple majority.


19 Nil.

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Page 168

CO-001-22 Motion carried at the 2022 AGM of Electors – CCTV Partnership program CO-001-22

13.5 Director Canning Community

CO-001-22 Motion carried at the 2022 AGM of Electors – CCTV Partnership program

PROGRAM: Canning Community

SUB PROGRAM: Community Safety

FILE REF: Q22/121


REPORTING OFFICER: Shane Mallon - Manager Community Strategy and Safety

RESPONSIBLE OFFICER: Sarah McQuade - Director Canning Community


Community Goal: Innovation, flexibility, and resilience. Council Strategy: The City of Canning is well-positioned to meet future needs.


Attachments: Nil.

In Brief:


‘MOVED Assoc Prof P Kaur, SECONDED Ms K Kaur, that the City of Canning:

1. Start a CCTV partnership program to assist private residences to install an effective CCTV system to address crime and safety problems through visual surveillance.

2. Provide half of the total cost of the CCTV system, up to $750 per project.

3. Allocate at least 1% of the City’s total operating budget towards funding the CCTV program.



This report seeks to formally receive the above motion, with a full report assessing the viability of the recommendations to be presented to the April Ordinary Council Meeting for consideration.

Council is asked to support the Officer Recommendation because the AGM motion proposes the development of a program that requires the allocation of a significant amount of funding and resourcing. Thorough research and financial/resource modelling needs to be conducted to assess the viability of the proposal, before being presented back to Council for consideration.

If the Officer Recommendation is not supported, the consequences are likely to be that Council has insufficient information to assess the opportunities, challenges and financial implication of the Motion before making a decision on whether to progress with the motion.


Page 169


CO-001-22 COUNCIL DECISION

MOVED Cr H Singh, SECONDED Mayor P Hall, that Council:

1. Receives the motion from the 2022 Annual Electors Meeting that the City:

a) Start a CCTV partnership program to assist private residences to install an effective CCTV system to address crime and safety problems through visual surveillance.

b) Provide half of the total cost of the CCTV system, up to $750 per project.

c) Allocate at least 1% of the City’s total operating budget towards funding the CCTV partnership program.

2. Requests the CEO to prepare a report assessing the viability of Part 1 above to be presented to the April Ordinary Council Meeting.




Not applicable.

BACKGROUND

1 Since 2020, the City has provided $20,000 funding for an annual Security Incentive Scheme (SIS).

2 This program aims to support residents with a financial incentive to improve the level of security in and around their property. Rebates are capped at $100.00 per applicant or $200.00 for eligible concession card holders and are available on a range of security devices, including CCTV systems.

3 This program was initiated following due consideration of the opportunities and benefits of such a program, with due regard to the financial implications of such a program.

4 Given the program has been in operation for a number of years, it is timely to undertake a thorough review of the program and to consider other opportunities.

DETAILS

5 The proposals made as part of the Motion received at the AGM of Electors proposes the development of a program that would require a significant increase in funding and resources to administer appropriately.

6 Thorough research and financial/resource modelling needs to be conducted to assess the viability of the proposal, before being presented back to Council for consideration.

7 A report detailing the opportunities, challenges and financial implications will be presented to the April 2022 Ordinary Council Meeting (OCM).

CONSIDERATIONS

Legal Compliance

8 Not applicable.

Policy Implications

9 Not applicable.


Page 170



Business Plan

10 Not applicable.

Internal Budget

11 Not applicable.

Asset Management

12 Not applicable.


13 Not applicable.

Consultation

14 Not applicable.



Actions Consequence

Likelihood X

Consequence Rating



Council have the opportunity to fully consider the opportunities and implications of the proposed program.

Council to be presented with a detailed report.

Almost Certain Minor High

(Opportunity)


Nil Nil Nil Nil Nil


Nil Nil Nil Nil Nil


Council may make a decision to proceed with the Motion without the requisite detail to fully consider its implications.

Council report details reasoning for a further report to be presented to Council at the April OCM.


COMMENT

15 Nil.

VOTING REQUIREMENT

16 Simple Majority.


17 Nil.


Page 171

CO-002-22 Motion carried at the 2022 AGM of Electors – Undertake review of facilities at Ferndale Reserve

CO-002-22



SUB PROGRAM: Community Safety

FILE REF: Q22/122


REPORTING OFFICER: Shane Mallon - Manager Community Strategy and Safety


Strategic Plan Theme: CONNECT - An inclusive , safe and vibrant community. Community Goal: A connected and inclusive community where diversity is welcome. Council Strategy: Varied and accessible community events, services and facilities.


Attachments: Nil.

In Brief:


‘MOVED Mr D Pearson, SECONDED Mr D Binder, that the City of Canning:

1. Conduct a strategic review of Ferndale Reserve including a review of all the buildings on site for the purposes of upgrading the current facilities and sports lighting as soon as possible.

2. Note the concerns of the clubs regarding the current condition of the buildings at Ferndale Reserve and the limitations they impose on accessibility, inclusiveness, participation, and growth.

3. Hold an onsite meeting with the clubs/organisations who use Ferndale Reserve to discuss their needs and the development proposal process.



This report seeks to formally receive the above motion, and to note that a review of Ferndale Reserve, including all facilities (buildings, lighting etc), will be undertaken as part of the Community Infrastructure Plan (CIP) which will be presented to Council for adoption in late 2022.


1. City Officers are working on the development of a Community Infrastructure Plan (CIP) which will guide decision making; approaches to investment; and management of community infrastructure, including community buildings, active sporting reserves, sports lighting etc.

2. A review of Ferndale Reserve, including all community infrastructure on site, will be considered as part of the CIP.

This process will include consultation with facility users and an assessment of current and future needs as it relates to Ferndale Reserve.


1. Ferndale Reserve is reviewed in isolation of the City’s broader community infrastructure.


Page 172


CO-002-22

2. Resourcing to undertake the Review will impact on delivery of the Community Infrastructure Plan (CIP).


MOVED Cr M Bain, SECONDED Cr L Holland, that Council:

1. Receives the motion from the 2022 Annual Electors Meeting that the City:

a) Conduct a strategic review of Ferndale Reserve including a review of all the buildings on site for the purposes of upgrading the current facilities and sports lighting as soon as possible.

b) Note the concerns of the clubs regarding the current condition of the buildings at Ferndale Reserve and the limitations they impose on accessibility, inclusiveness, participation, and growth.

c) Hold an onsite meeting with the clubs/organisations who use Ferndale Reserve to discuss their needs and the development proposal process.

2. Notes that a review of Ferndale Reserve, including all facilities (buildings, storage, lighting etc), will be undertaken as part of the Community Infrastructure Plan (CIP) which will be presented to Council by October 2022 for consideration.




Not applicable.

BACKGROUND

1 City Officers are working to develop a Community Infrastructure Plan (CIP) which will support Council decision making; approaches to investment; and management of community infrastructure, including community buildings, active sporting reserves, storage requirements, sports lighting etc.

2 To support development of the CIP, Officers have been working to map and document all community infrastructure within the City of Canning, including user groups and leasing arrangements, asset management details, and known/potential future-use opportunities.

3 In addition, work has been done to collate and update all local club and user group data, reviewed in the context of:

a) Club needs and known gaps;

b) The Capacity to accommodate future growth;

c) Potential for co-locating or relocating facilities;

d) Recreation trends by activity/sporting type; and

e) Reference to relevant industry best practice standards (ie specific sporting code guidelines that outline the preferred requirements and resources for the provision, improvement and enhancement of individual sports – cricket, football etc).


Page 173


CO-002-22

DETAILS

4 The City recently advertised a new position, Leader Recreation, which will have overarching responsibility for development and delivery of the CIP and guiding the City’s club development and recreation planning.

5 The successful applicant commenced with the City on 28 February 2022, and having reviewed the work undertaken to date, is now working with key staff to undertake a gap analysis, which will inform the CIP Action Plan, with consideration to the Long Term Financial Plan (LTFP), existing forward works/planned upgrades, City-wide equity and project prioritisation, including geographic spread, impact and benefit (now and future).

6 Consultation with key internal and external stakeholders to finalise the guiding principles and development of the CIP and accompanying Action Plan will also take place within the next few months.

7 The CIP will include high level concept plans and costings for any renewal/upgrade projects or proposed new facilities. It will also make recommendations on priority for investment over a 10 year period.

8 Ferndale Reserve is being considered as part of the CIP, and as per paragraph 7 above, a high level concept plan and costing for renewal will be developed in consultation with current Reserve users.

9 The first of two Strategic Issues Briefings (SIBs) is scheduled for 28 April 2022, with the second SIB to be scheduled prior to the CIP being presented to Council for endorsement by October 2022.

CONSIDERATIONS

Legal Compliance

10 Nil.

Policy Implications

11 Nil.


Business Plan

12 Not applicable.

Internal Budget

13 Nil.

Asset Management

14 Not applicable.


15 Not applicable.


Page 174


CO-002-22


16 Not applicable.


Actions Consequence

Likelihood X

Consequence Rating



Community Infrastructure at Ferndale Reserve will be considered in the context of the Community Infrastructure Plan.

Council will have the opportunity to consider any future renewal/redevelopment of Ferndale Reserve in the context of the CIP recommendations.

Council to be presented with a completed CIP by September 2022.


(Opportunity)


Nil Nil Nil Nil Nil


Nil Nil Nil Nil Nil


Ferndale Reserve will be considered in isolation of the City broader CIP requirements/needs and will delay delivery of the CIP.

Council report details reasoning for undertaking a review of Ferndale Reserve in the context of the CIP.


COMMENT

17 Nil.

VOTING REQUIREMENT

18 Simple majority.


19 A review of Ferndale Reserve is taking place as part of the City’s broader Community Infrastructure Plan (CIP) project. This review will include an assessment of all buildings, and sporting infrastructure, including lighting.

20 Whilst City officers acknowledge the concerns of the various clubs utilising Ferndale Reserve facilities, it notes that across many City active sport reserves, clubs and users face similar issues pertaining to ageing infrastructure and accessibility.

21 City Officers will contact each of the clubs utilising Ferndale Reserve to arrange an on-site meeting by the end of March 2022.


Page 175

CO-003-22 CSRFF Small Grants 2022 Grant Application - Purley Park Half-Court CO-003-22

CO-003-22 CSRFF Small Grants 2022 Grant Application - Purley Park Half-Court


SUB PROGRAM: Community & Culture

FILE REF: Q22/123


REPORTING OFFICERS: Liz Hales - Revenue Development Officer

Shane Mallon - Manager Community Strategy and Safety


Strategic Plan Theme: CONNECT - An inclusive , safe and vibrant community. Community Goal: Viable community groups, clubs and organisations. Council Strategy: Collaboration and partnerships making better use of limited

resources and facilities.


Attachments: Nil.

In Brief:

The City of Canning (the City) intends to submit a project for consideration of grant funding from the Department of Local Government, Sport and Cultural Industry’s (DLGSC) Community Sport and Recreation Facilities Fund (CSRFF) Small Grants 2022 Funding Program (the Program). The project for consideration is:

1. Upgrade of Purley Park basketball half-court.

This report seeks Council approval for the project to be submitted to the Program for funding consideration, in addition to in-principle support for the grant application to include a funding commitment of two-thirds of the total project cost for the 2022-2023 financial year. The total project cost estimate is $40,000 excl GST, with the estimated two-third contribution from the City ($26,666 excl GST).


1. The project will allow the City to proactively manage current and future community needs for sport and recreation amenities at Purley Park.

2. Should the City be successful in securing grant funding for the project, the financial commitment of the City of will be reduced; and

3. Delivering the improved court will allow more community members to participate in recreational sport and contribute to the City as a ‘welcoming and thriving community’.


1. The City will be limited in its ability to meet the needs of current and future users of the facility.

2. The current basketball half-court will continue to age and incur growing maintenance costs to the City and lead to declining usage.


Page 176



MOVED Cr L Holland, SECONDED Cr M Bain,, that Council:

1. Authorises the Interim Chief Executive Officer to submit a funding application to the CSRFF Small Grants 2022 Funding Program for the Purley Park Basketball Half-Court Upgrade project.

2. Provide in-principle support for the grant application to include a two-third funding commitment as outlined in this report, an estimated $26,666.

3. Notes that should the funding application be successful, a further report will be presented to Council to endorse the transfer of Community and Sporting Funding Reserve funds, and to authorise the Chief Executive Officer to enter into a State Grant Agreement.




Not applicable.

BACKGROUND

1 The DLGSC’s CSRFF Small Grants Program (the Program) is an open, competitive grant program which provides financial assistance to community organisations and Local Government Authorities (LGAs) to implement basic sports and recreation infrastructure projects. The Program’s intended outcomes are to increase community participation in sport and physical recreation activities, with an emphasis on physical activity through the rational development of sustainable and well-utilised facilities.

2 The CSRFF Grant Guidelines identify the provision of new and resurfacing of playing surfaces, including basketball courts and half-courts.

3 The CSRFF Grant, funds eligible expenditure up to one-third of the total project value (excl GST).

4 In 2022-2023, the total funding available is $12.5 million, which is split into two categories:

a) Small Grants: funding for projects with a total maximum value of $300,000 excl GST or less. This category has two rounds per year (February and July).

b) Annual and Forward Planning: funding for projects with a total maximum value of between $300,001 and $500,000 excl GST for Annual applications and $500,001 excl GST and over for Forward Planning applications.

5 The application period for the Small Grants February round opened on 1 February 2022, with applications due by 31 March 2022. Formal outcome notification is expected between May and June 2022, with funds being made available from 1 July 2022. Where there is more than one application submitted to the same funding round, the DLGSC requires LGAs to rank projects in priority order. In the February 2022 Small Grants round, this is not required as only one project is being put forward for consideration.

DETAILS

Purley Park Basketball Half-Court Upgrade

6 Purley Park is located along Purley Crescent in Lynwood. It is a passive parkland by definition however, functions as an active park and includes play equipment and a basketball half-court.

7 Purley Park is utilised very regularly by local schools, including Bannister Creek Primary School located adjacent to the park, in addition to casual users.


Page 177


8 The City has determined that the Purley Park basketball half-court is due for renewal. The court is considered aged, tired and not ideally located within the park, though is used on a very regular basis by community members and groups. This report proposes that the current asset be demolished, and replaced with a larger, modern and line-marked half-court that is approximately double the size of the existing court and moved closer to the school.

9 The City’s Public Open Spaces (POS) Strategy identifies that basketball courts and half-courts are included at only 14.8% of the City’s public open spaces. The Strategy further identifies this basketball court and half-court infrastructure as part of a broader strategic priority of the City to develop youth-friendly spaces as part of a holistic approach.

10 In addition, the current location of the court within Purley Park is considered restrictive to the activation of the park for more passive and active sports and recreational activities. Located in the open turf area of Purley Park proves problematic as it relates to maintenance and activation planning of the park. Its location impacts the City’s broad acre maintenance, including mowing, fertilising and turf renovations. Furthermore, the current location restricts alternative uses of the site to accommodate other sports, including AFL, soccer and/or cricket. It is intended that this project, by better positioning the court, will remove these existing barriers, and assist in improving the operational activities and maintenance of the whole park.

11 The proposed scope of the Purley Park Basketball Half-Court Upgrade project includes:

a) Demolition of the current the half-court;

b) Construction of a new half-court asset that is approximately double the size of the existing court; the size of the court increasing from 7m x 6m, to allow for greater usage of the asset. This will include the addition of line marking in the form of basketball keyway, free throw and a 3-point line;

c) Relocation of the new court to one of two identified options as shown below; and

d) Replacing the old site with new turf.


Page 178


12 Construction will take approximately six months, with allowances made for current COVID-19 impacts, including construction industry delays and trade shortages.

13 The total project cost is estimated to be $40,000 excl GST. The requested two-thirds contribution from the City is estimated at $26,666 excl GST.

14 Purley Park is currently used on a very regular basis for recreational basketball activities, and the half-court is a very popular and well-utilised asset by local community members.

15 This project aligns with the City’s Long Term Financial Plan (LTFP) strategic priority to ‘increase funding towards asset replacement and renewal’. It is a priority for the City to invest in capital asset renewal activities that bring community facilities and public open spaces in line with community, industry and legislative expectations and standards.

16 The benefits of having a new half-court include the improvement of Purley Park’s capacity to get more young people engaged in physical activity in the area, to strengthen relationships, and increase social skills and interactions.

17 The City’s Youth Services team has further applied for funding towards programs which includes utilising outdoor basketball areas with at-risk young people. The provision of a new half-court at Purley Park will allow the site to be utilised by these programs, expanding the reach of the City’s youth programming into locations that would previously lack the community infrastructure required for delivery.

18 The project will further enable the park to be considered for future development as a sports ground, which is currently limited by the location of the existing half-court facility, and which will be further considered as part of the Community Infrastructure Plan development.

19 The project also provides operational and cost benefits to the City, optimising maintenance activities at the whole site.

CONSIDERATIONS

Legal Compliance

20 If the application is successful, the City will be required to enter into a funding agreement with the Department of Local Government, Sport and Cultural Industries.

Policy Implications

21 Nil.


Business Plan

22 Community Development.

23 Parks & City Greening.

Internal Budget

24 The implementation of the project including relocation and expansion to the Purley Park basketball half-court is estimated to cost $40,000 (subject to confirmation by City officers). The City is seeking a one-third contribution of $13,333 excl GST from the CSRFF program for delivery of the full scope of works.

25 Should the City be successful in securing a one-third contribution via CSRFF grant funding, the City must confirm commitment of the remaining two-thirds of $26,666 via City funding and/or other grant funding.


Page 179


26 The City’s Community and Sporting Funding Reserve has the requisite funds for this project, and if the City is successful in its CSRFF application, a further report will be presented to Council to endorse the transfer of funds from this Reserve for this project.

27 Should the City not be successful in securing grant funding, further consideration will be given to the timeline for delivery in line with the City’s annual budget and alternative funding sources, including grant opportunities.

Asset Management

28 This project has been triggered and supported by information sources such as City research and opportunity assessments and direct community feedback. The recommendation and scope of the project strongly aligns to the following asset management objective:

a) Infrastructure is maintained to safe and functional standards and meets community needs.

29 At Purley Park, a combination of condition, functional and capacity performance metrics are currently not meeting performance targets, resulting in a service deficiency for users in the community. The project will allow the City to meet expected maintenance standards for the whole site, and also to meet community needs by providing new basketball infrastructure that will meet current and future demand for recreational basketball activity.


30 The new Sustainability Policy was adopted 18 June 2019 and the proposed CSRFF project address the following Sustainability Policy CM194 commitments:


This project improves the park’s capacity to meet current and future user needs and allows the park to be considered for future development to incorporate sport-specific infrastructure (AFL, cricket, soccer).

b) ‘Commitment 2: A commitment to intergenerational equity.’

The project will ensure that the City asset meets the current and future needs of community user groups, by relocating and improving the asset’s functionality to be inclusive and welcoming which is inviting to more users, increasing participation rates in recreational sports.

Consultation

31 This project has been identified through direct communication with park users.

32 Purley Park is identified in the City of Canning’s Public Open Spaces (POS) Strategy as requiring a focus on maintenance and planned upgrades to existing infrastructure.


Page 180




Likelihood X

Consequence Rating



The City meets community expectations.

Purely Park is improved, and facilitates greater sport and recreational participation.

Grant applications developed and assessed in accordance with the CSRFF guidelines.

The proposal aligns with community needs, based on consultation and the City’s asset performance data.

The proposal aligns with the priorities outlined in the CSRFF guidelines and relevant State Sport Association guidelines.

Likely Moderate High

(Opportunity)


Funds expended could be used for other projects that are considered higher priority by the community.

Increased investment required by the City.

Users seek alternative facilities and parks to meet needs.

Project has been technically assessed by staff and the need has been confirmed.

Applications comply with the requirements in accordance with the City’s Asset Management Framework.

The City has identified funds to help support the project.

The project aligns with the grant program’s guidelines.

The project aligns with the City’s capital asset renewal program.

Unlikely Moderate Medium


Project delivery timeframes are delayed, requiring Increased investment by City to deliver project to preferred schedule. Grant program deadlines missed if the applications are not supported. Asset usage declines and remains inadequate to justify maintenance costs.

The project has been technically assessed by City staff, including review against the CSRFF guidelines.



Page 181



Likelihood X

Consequence Rating


User needs will not be met.


The City will not meet the needs of the community, nor provide opportunities for increased participation at the location. The City will incur increasing costs associated with the maintenance of the ageing asset. Application deadline will be missed if the applications are not supported.

Project delivery will be delayed to meet the deadlines of a future CSRFF opportunity.

The project aligns with the City’s capital asset renewal program.

The project aligns with previously-funded projects under the CSRFF program.


COMMENT

33 If approved, the project will allow the City to effectively manage the site’s maintenance requirements, while optimising Purley Park for future development into a site for dedicated community sport. The relocated basketball half-court will be increased to accommodate more users and include line markings that will attract user groups for formal and informal basketball training needs. The project will provide a modern and safe asset that will provide for greater numbers of sports groups and casual users to participate in basketball and related sports.

34 If this project does not receive the requested approval or grant funding, the current basketball half-court asset will continue to age and incur increasing maintenance costs to the City. Furthermore, it will remain in a location that will continue maintenance inefficiencies and a barrier to future development of Purley Park. The location will also likely not meet future community needs.

VOTING REQUIREMENT

35 Simple majority.


36 Nil.


Page 182

14. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil.

15. URGENT BUSINESS

Nil.

16. CONFIDENTIAL MATTERS

COUNCIL DECISION

MOVED Cr L Holland, SECONDED Cr J Jacobs, that Council resolves, in accordance with section 5.23(2) of the Local Government Act 1995 and/or section 4.15(2) of the Standing Orders, that the following reports are confidential, for the reasons as shown.

CC-010-22 Proposed Sale of 24 Magnet Road, Canning Vale (Lot 60)

This report contains information of a confidential nature in accordance with Section 5.23(2(e)(ii) and Section 5.23(2(e)(iii) of the Local Government Act 1995, as it contains information relating to a matter that if disclosed, would reveal information that has a commercial value to a person, where the information is held by, or is about, a person other than the local government and a matter that if disclosed, would reveal information about the business, professional, commercial or financial affairs of a person, where the information is held by, or is about, a person other than the local government.

CC-013-22 Chief Executive Officer Recruitment

This report contains information of a confidential nature in accordance with Section 5.23(2(c) and Section 5.23(2(e)(iii) of the Local Government Act 1995, as it contains information relating to a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting and a matter that if disclosed, would reveal information about the business, professional, commercial or financial affairs of a person, where the

information is held by, or is about, a person other than the local government.

and that Council deal with the item behind closed doors, in accordance with section 5.23(2)a of the Local Government Act 1995.


9.05pm The Meeting went behind closed doors and was closed to the public in order to discuss the Confidential Items.

The Mayor confirmed live streaming of the meeting had been discontinued.


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CC-010-22 Proposed Sale of 24 Magnet Road, Canning Vale (Lot 60) CC-010-22

16.1 Director Canning Corporate & Commercial

CC-010-22 Proposed Sale of 24 Magnet Road, Canning Vale (Lot 60)


SUB PROGRAM: Land Utilisation

FILE REF: Q22/113


REPORTING OFFICERS: Matthew Bailey - Land Project Officer

Chris O'Connor - Leader Land Projects


Strategic Plan Theme: PROSPER - A thriving local economy. Community Goal: Diverse and vibrant centres throughout the City. Council Strategy: Industrial Areas of Welshpool, Canning Vale and Willetton are

modern and attractive to existing and new businesses.


Attachments: 1. Land Asset Values Assessment - 24 Magnet Road, Canning Vale (Lot 60) (D22/12677). (Confidential)

2. Offers - 24 Magnet Road, Canning Vale (D22/13596). (Confidential)

*** CONFIDENTIAL TO MEMBERS ONLY ***

The Chief Executive Officer is of the opinion that this report contains information of a confidential nature in accordance with Section 5.23(2)(e)(ii), and Section 5.23(2(e)(iii) of the Local Government Act 1995, as it contains information relating to a matter that if disclosed, would reveal information that has a commercial value to a person, where the information is held by, or is about, a person other than the local government, and a matter that if disclosed, would reveal information about the business, professional, commercial or financial affairs of a person, where the information is held by, or is about, a person other than the local government. In accordance with section 4.16 of the Standing Orders this report will be kept confidential until Council has the opportunity to resolve that this document should remain confidential and be dealt with behind Closed Doors.


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CC-010-22 Proposed Sale of 24 Magnet Road, Canning Vale (Lot 60) CC-010-22


MOVED Cr A Spencer-Teo, SECONDED Mayor P Hall, that Council:

1. Authorises the Interim Chief Executive Officer to provide local public notice of the proposed sale of 24 Magnet Road, Canning Vale to ‘Derbury Pty Ltd ATF Genesis Trust’ for the consideration of $750,000 (GST exempt), subject to the special conditions and requirements outlined in this Report, in accordance with Section 3.58(3) of the Local Government Act 1995.

2. Subject to there being no objections received to Part 1, authorises the Interim Chief Executive Officer to undertake all necessary actions and sign all documentation to complete the land transaction. Should objections be received, the matter shall be referred back to the next available Ordinary Council Meeting.

3. Approves a budget amendment to the 2021-2022 adopted budget to allocate an expense line item of $6,000 funded from the City’s Land, Building and Development Reserve for expenses related to the land transaction, with any unused funds returned to the Reserve. **

**ABSOLUTE MAJORITY REQUIRED**

4. Authorises the allocation of the proceeds of sale to the Town Planning Scheme No. 33 Public Open Space Reserve for specific use towards park improvements and/or community benefits within the Canning Vale Industrial Estate.

5. Approves the reimbursement of all final confirmed expenses associated with the land transaction from the Town Planning Scheme No. 33 Public Open Space Reserve to the Land, Building & Development Reserve, following completion of the land transaction and receipt of the proceeds of sale in accordance with Parts 2 and 4 above.**

CARRIED BY ABS0LUTE MAJORITY 10/0

9.11pm Having previously declared a Financial Interest in item CC-013-22, Chief Executive Officer Recruitment, the Interim Chief Executive Officer departed the meeting and did not return.

The Acting Director Canning Corporate & Commercial, Acting Director Canning Environment, Director Canning Community and the Manager City Planning departed the meeting and did not return.

The Supervisor Governance and Compliance and Governance Officer departed the meeting.

Mr Geoff Blades (Consultant) and the Manager People and Culture remained in the meeting.


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CC-013-22 Chief Executive Officer Recruitment CC-013-22

CC-013-22 Chief Executive Officer Recruitment


SUB PROGRAM: People & Culture

FILE REF: Q22/120


REPORTING OFFICER: Geoff Blades - Consultant - Lester Blades

RESPONSIBLE OFFICER: Keeley Hayward - Manager People, Performance & Innovation


Community Goal: Effective leadership and good governance. Council Strategy: Comply with legal requirements.


Attachments: 1. Standards for CEO Recruitment Performance and Termination (D21/99014). (Confidential)

2. Recruitment and Selection Report V3 - CEO City of Canning 11.3.22 (003)-1 - CONFIDENTIAL (D22/23713). (Confidential)

3. Request for legal advice - Employment Contract CEO [ME-ME.FID6314762] (D22/23718). (Confidential)

4. DRAFT CEO Contract - March 2022 (D22/23734). (Confidential)

*** CONFIDENTIAL TO MEMBERS ONLY ***

The Chief Executive Officer is of the opinion that this report contains information of a confidential nature in accordance with Section 5.23(2)(c), and Section 5.23(2(e)(iii) of the Local Government Act 1995, as it contains information relating to a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting, and a matter that if disclosed, would reveal information about the business, professional, commercial or financial affairs of a person, where the information is held by, or is about, a person other than the local government. In accordance with section 4.16 of the Standing Orders this report will be kept confidential until Council has the opportunity to resolve that this document should remain confidential and be dealt with behind Closed Doors.


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CC-013-22 Chief Executive Officer Recruitment CC-013-22


MOVED Mayor P Hall, SECONDED Cr L Holland, that:

1. The Selection Panel recommends that Council:

(a) Approves the making of an offer to the candidate named in Confidential Attachment 2, Clause 2.8 – Deliberations & Recommendation (Page 5) for the position of CEO at the City of Canning as the candidate the Council believes to be the person most suitably qualified for the position.

(b) Approves and is satisfied with the proposed terms of the CEO employment contract detailed in Confidential Attachment 4, being:

i) For a period of 5 years from date of commencement; and

ii) Inclusive of a Total Reward Package valued up to $360,000 calculated in accordance with the 2021 Salaries and Allowances Tribunal Local Government Determination Band 1 range.

**ABSOLUTE MAJORITY REQUIRED**

2. The Selection Panel recommends that Council:

(a) Authorises the Mayor to execute the CEO employment contract and apply the common seal in accordance with section 9.49A(1)(a) of the Local Government Act 1995, subject to the candidate agreeing to enter into the proposed terms of the CEO employment contract without amendment.

(b) Notes that subject to the candidate named in Confidential Attachment 2, Clause 2.8 – Deliberations & Recommendation (Page 5) accepting the proposed terms of the CEO employment contract the candidate is appointed to the position of CEO at the City of Canning.

(c) Authorises the Mayor to present the contract to the candidate and, if the candidate negotiates under clause 12 of Schedule 2 of the Local Government (Administration) Regulations 1996 terms different to the proposed terms, the amended proposed contract will be provided to Council for approval before the contract is executed.

(d) Receives and notes the legal advice on the Employment Contract template provided by Minter Ellison.

During debate on the matter, the Manager People and Culture advised the meeting that a minor change to the draft contract as contained in Confidential Attachment 4 was required. The Manager People and Culture advised: “I draw your attention to a drafting error in Clause 4.1 Performance Criteria. The clause before you refers to Schedule 3 which is to capture performance criteria.

As the performance criteria has not been set, a change to the clause is required to remove reference to schedule 3 at clause 4.1(1) and the word “additional” from clause 4.1(2)”.

The Mayor advised that the change was minor and immaterial at this point and did not alter the intent of the motion or the contract, and with no objections from Elected Members this change to Confidential Attachment 4 was accepted as a minor change.

CARRIED BY ABSOLUTE MAJORITY 10/0


Page 187

COUNCIL DECISION

MOVED Cr L Holland, SECONDED Cr Spencer-Teo, that the meeting come from behind closed doors and reopen to the public.


9.54pm The Meeting came from behind closed doors and was reopened to the public and the livestreaming was resumed.

The Supervisor Governance and Compliance and the Governance Officer returned to the meeting.

The Mayor read aloud the Council’s decisions for Confidential Items: CC-013-22 Chief Executive Officer Recruitment and CC-010-22 Proposed Sale of 24 Magnet Road, Canning Vale (Lot 60).

17. CLOSURE

There being no further business, the Mayor declared the Meeting closed at 9.59pm.

Unconfirmed Minutes Ordinary Council Meeting 15 March 2022

Documents

Transcript of Unconfirmed Minutes Ordinary Council Meeting 15 March 2022