Topics in this guide include: Understand Co-Authoring Use the Navigation Pane Use Polished Find Work...

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Work Smart: Microsoft Word 2010Get Started

About Microsoft Word 2010Use this guide to learn about some of the new and improved features which are available in Microsoft® Word 2010. To learn more about other new features in Microsoft Word 2010, go to http://office.microsoft.com/en-us/.Topics in this guide include: Understand Co-Authoring Use the Navigation Pane Use Polished Find Work with Translation Tools Understand Paste Live Preview Use Improved Text Effects Incorporate Screenshots Work with Additional Microsoft SmartArt® Graphics

Customization note: This document contains guidance and/or step-by-step installation instructions that can bereused, customized, or deleted entirely if they do not apply to your organization’s environment or installation scenarios. The text marked in red indicates either customization guidance or organization-specific variables. All of the red text in this document should either be deleted or replaced prior to distribution

Understand Co-AuthoringIn Word 2010, multiple authors can now edit a document atthe same time, while seeing who is working on other sections. If changes are made by others, new additions and authors are highlighted so you know what change was made where and by whom.

Notes• Co-authoring features require Microsoft SharePoint®

Server 2010 or Microsoft Windows Live™ Skydrive®.• Content synchronization is controlled by the user.

Your changes are available to others when you save your changes. Others get your changes when they savetheir file.

• You must be service-enabled, which means you must have rights to SharePoint Server 2010 or Microsoft Windows Live, and presence information requires Microsoft Lync 2010.

To See Who Else Is Editing the DocumentTo locate who else is viewing a document, view the colored icons indicating their online status alongside their display name.

To See What Areas of a Document Have Changed

More Work Smart Content: http://microsoft.com/itshowcaseThis guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT. © 2012 Microsoft Corporation. All rights reserved.

http://microsoft.com/itshowcase

http://office.microsoft.com/en-us/

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• Document changes are highlightedso you can easily spot what haschanged since you last looked atthe document.

• You can turn the feature on andoff by selecting the Review tab,and in the Tracking group, click Show Markup.

To Restrict Others from Making ChangesOn the Review tab, in the Protect group, click Block Authors to prevent others from changing selected text.

Use the Navigation PaneYou can use the improved Navigation Pane in Word 2010 to navigate through a structural view of a document to find your place, rearrange your document, and see who is co-authoring the document.

To Display the Navigation PaneClick the View tab, and in the Show group, select the Navigation Pane check box.

To Browse Your DocumentIn the Navigation Pane:• Click the Browse the headings in your document tab

to see a list of headings and subheadings.• Click the arrow next to the heading title to

expand or collapse the view.• Click the Next Heading or Previous Heading arrows

to navigate to the next section in the document.



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To Rearrange Your DocumentIn the Navigation Pane:• Drag the heading up or down to

rearrange your document. Ahorizontal bar indicates thedrop location.OR

• Right-click on a heading todisplay a list of options suchas promoting or demoting the heading level as illustrated.

To Browse Pages in Your DocumentIn the Navigation Pane, click the Browse the pages in your documenttab to see a thumbnail view ofyour document pages.

NoteWhen a document is shared with other users, icons appear in the Navigation Pane to indicate that another user is working in that area of the document.

Use Polished FindWith Polished Find, you can search for and find content

by object type, including graphics, tables, charts, equations, footnotes, endnotes, and comments.

To Search Content by Object TypeClick the magnifying glass next to the Search text box to display options such as searching for graphics, tables, or equations in your document.



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To Search Content for Text• In the Navigation Pane, in the Search text box,

enter the text you want to search for, and Word 2010starts searching for and highlighting matches.

• Matches are highlighted in the Navigation Pane and your document pages.

• Click the Next Search Result or Previous Search Result arrows to see the occurrences of the search term.

NoteYou can also use the Find command, in the Editing group of the Home tab to access the Navigation Pane and search feature.

Work with Translation ToolsWord 2010 Translation Tools include document translation,on-demand translation, side-by-side translations, and theMini Translator.

To Set the Translation Tools Default LanguageClick the Review tab, select Translate in the Language group, and then select Choose Your Translation Language to set your preferred language, and then click OK.

To Translate Your Entire Document• On the Review tab, select Translate in the Language

group, and then click Translate Document to display a side-by-side Machine Translation from Word using Microsoft Translator.

NoteText for translation is sent over the Internet in



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unencrypted HTML format to a machine translation provider.

To Translate Text in Your Document1 Select the text you want to translate.

2 On the Review tab, select Translate in the Language group, and then click Translate Selected Text to display the Research task pane with the translation results.

To Use the Mini Translator1 On the Review tab, select Translate in the Language

group, and then click Mini Translator to toggle the feature on and off.

2 With the Mini Translator feature turned on, point toa word or select a phrase and hover over it, the Mini Translator toolbar appears displaying the translation results.

Understand Paste Live PreviewYou can choose how information will be pasted into a Word2010 document.

1 On the Home tab, in the Clipboard group, click Paste, or use CTRL+V, to paste information into yourdocument. The paste option control is displayed.

2 Click to display the Paste Options mini toolbar.

3 Hover over each paste option to see a live preview of how the information you pasted will be formatted,and click to select the option of your choice.



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Paste Live Preview provides context-sensitive options depending on the content being pasted. For example, if you are working with a table in Word 2010, paste options may include Nest Table, Merge Table, and Insert as New Row. The following table shows some of the more common paste options.

Paste Option icon Description

Keep source formatting

Use destination style

Paste as picture

Paste as text only

Link and keep source formatting

Link and merge formatting

Ink

TipPaste Options are also available to you directly from themenu when you use right-click to paste information into your document.



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Use Improved Text EffectsIn Word 2010, you can use new text formatting features such as shadow, glow, or reflection to highlight text, add emphasis, or improve the user interface.

To Apply Text Effects1 Select the text to which you want to apply an

effect.

2 On the Home tab, in the Font group, click the Text Effects button .

3 In the list box, select one of the preconfigured effects or use the options at the bottom of the gallery (Reflection, Glow, and so on) to define yourown effect.

Incorporate ScreenshotsIn Word 2010. you can use the Screenshot command to

capture a picture of an item and paste it directly into your document. Once the graphic is inserted, you can adjust it to look more like your document.

To Insert a Screenshot• On the Insert tab, in the Illustrations group, click

Screenshot.• Select one of the icons under Available Screen

Shots to insert a screenshot of any other the other windows you have open (browser window, other documents, and so on).

• Click Screen Clipping and then drag to select and capture a portion of the window you want added to your document.

• Once your screenshot is placed in the document, double-click on it, and then select from one of the following options in the Adjust group on the Format tab, under the Picture Tools tab.



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The following table shows more information about the Adjust group options in Picture Tools.

Icon Description

Click Corrections to adjust the brightness, contrast, or sharpness of the picture.

Click Color to adjust the color of thepicture, for example, to make a chart the same color scheme as your document.

Click Remove Background to remove background from your screenshot, for example you want to keep the chart butdo not want to include the words that originally wrapped around the chart.

Work with Additional SmartArt GraphicsYou can use the new SmartArt graphics which are availablein Word 2010 to create diagrams and to transform bullet point text into visuals .

To Add SmartArt to Your Document1 On the Insert tab in the Illustrations group, click



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SmartArt. 2 In the Choose a SmartArt Graphic dialog box, select the type of SmartArt you want to insert in your document, and then click OK.

3 Use the Text Pane to add the text to your SmartArt.

4 Use the commands on the Design tab to change the layout or style of your SmartArt.



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For More Information Getting Started with Office 2010

http://office.microsoft.com/en-us/help/fx100646671033.aspx





Topics in this guide include: Understand Co-Authoring Use the Navigation Pane Use Polished Find Work...

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