8

CHECKLIST OF REQUIREMENTS FOR VERIFICATION

LANDBASED

For Direct-Hiring – Skilled Worker/Professional

Private Direct Employer

The principal must submit the following requirements to the Philippine Overseas Labor Office (POLO)-London

for verification. Once documents have been verified, these should be sent to the worker for subsequent submission to

the Philippine Overseas Employment Administration (POEA). For questions, you may contact POLO-London at

polo_london13@yahoo.co.uk or polo_london@philemb.co.uk and telephone numbers +44-207-451-1833 or +44-207-

839-8078 or +44-207-839-8039 or +44-207-451-1832.

Documents Submitted

*Verification

Fee (£)/a

Authentication

Fee (£)(Not

applicable to UK,

Scotland, and IE

principals)

[ ] 1. Certified true copy of Direct Employer’s Certificate of

Business Registration/ Incorporation

9.00 -

[ ] 2. Employment Contract (with the Addendum to the

Employment Contract if there are employment standards

under Part V, Rule I, Section 135 of the 2016 Revised POEA

Rules and Regulations Governing the Recruitment and

Employment of Landbased Overseas Filipino Workers and

the POEA Standard Contract missing), signed on all pages by

the employer**

9.00 23.00

[ ] 3. Copy of the direct employer’s passport (person who signed

the contract on behalf of the employer) or any government-

issued ID

- -

[ ] 4. Copy of the employee’s passport - -

[ ] 5. Copy of the employee’s visa - -

[ ] 6. One set of photocopies of item nos. 1-5. - -

TOTAL £18.00 £23.00

Payment in cash, postal money order, sterling bank draft, or

company cheque payable to:

POLO London Philippine

Embassy London

Notes: ** Must be certified/notarized by a Solicitor/Notary Public (in UK/Ireland/worksite); and thereafter legalized {apostille

by the UK Foreign & Commonwealth Office, or the Department of Foreign Affairs of the Republic of Ireland, etc. (whichever

is applicable)}. /a – Verification fee per document if request is involving only one worker is £9.00. If it involves more than one worker, then

verification fee will be £27.00 per document, except for the business registration certificate which remains at £9.00

regardless of the number of workers involved.

IF TO BE SENT BY POST:

1. Prepare the documents and photocopies for sending to POLO, Philippine Embassy London, 6 Suffolk Street,

London, SW1Y 4HG;

2. Enclose postal money order or company cheque payable to POLO London, and Philippine Embassy London,

respectively, based on the breakdown of fees in the checklist;

3. Enclose a self-addressed return envelope with sufficient UK stamp (registered mail) so that the documents could be

sent back to you. For principals in IE where UK stamp is not available, you may enclose another postal money order

payable to POLO London that would cover the cost of postage stamp for posting back the documents (sample

prices may be found at www.postoffice.co.uk/price-finder). You may also arrange for courier collection.

*Processing of documents takes up to three working days upon receipt of complete documents and payment. Transactions which need further evaluation may be released beyond 72hrs and are subject to clarification and/or submission of additional requirements.

9

CHECKLIST OF REQUIREMENTS FOR VERIFICATION

LANDBASED

For Direct-Hiring – Skilled Worker/Professional

Public/ Government-Owned Direct Employer

The principal must submit the following requirements to the Philippine Overseas Labor Office (POLO)-London for

verification. Once documents have been verified, these should be sent to the worker for subsequent submission to the

Philippine Overseas Employment Administration (POEA). For questions, you may contact POLO-London at

polo_london13@yahoo.co.uk or polo_london@philemb.co.uk and telephone numbers +44-207-451-1833 or +44-207-839-

8078 or +44-207-839-8039 or +44-207-451-1832.

Documents Submitted Remarks *Verification

Fee (£)/a

Authentication

Fee (£)(Not

applicable to UK,

Scotland, and IE

principals)

[ ] 1. Employment Contract (with the Addendum to the

Employment Contract if there are employment

standards under Part V, Rule I, Section 135 of the 2016

Revised POEA Rules and Regulations Governing the

Recruitment and Employment of Landbased Overseas

Filipino Workers and the POEA Standard Contract

missing), signed on all pages by the employer**

£9.00 £23.00

[ ] 2. Copy of the direct employer’s passport (person who

signed the contract on behalf of the employer) or any

government-issued ID

- -

[ ] 3. Copy of the employee’s passport - -

[ ] 4. Copy of the employee’s visa - -

[ ] 5. One set of photocopies of items 1-4. - -

TOTAL £9.00 £23.00

Payment in cash, postal money order, sterling bank draft, or

company cheque payable to:

POLO

London

Philippine

Embassy

London

Notes: ** Must be certified/notarized by a Solicitor/Notary Public (in UK/Ireland/worksite); and thereafter legalized {apostille

by the UK Foreign & Commonwealth Office, or the Department of Foreign Affairs of the Republic of Ireland, etc. (whichever is

applicable)}. /a – Verification fee per document if request is involving only one worker is £9.00. If it involves more than one worker, then

verification fee will be £27.00 per document, except for the business registration certificate which remains at £9.00 regardless

of the number of workers involved.

IF TO BE SENT BY POST:

1. Prepare the documents and photocopies for sending to POLO, Philippine Embassy London, 6 Suffolk Street, London,

SW1Y 4HG;

2. Enclose postal money order or company cheque payable to POLO London, and Philippine Embassy London,

respectively, based on the breakdown of fees in the checklist;

3. Enclose a self-addressed return envelope with sufficient UK stamp (registered mail) so that the documents could be

sent back to you. For principals in IE where UK stamp is not available, you may enclose another postal money order

payable to POLO London that would cover the cost of postage stamp for posting back the documents (sample prices

may be found at www.postoffice.co.uk/price-finder). You may also arrange for courier collection.

*Processing of documents takes up to three working days upon receipt of complete documents and payment. Transactions which need further evaluation may be released beyond 72hrs and are subject to clarification and/or submission of additional requirements.

13

ADDENDUM TO CONTRACT OF EMPLOYMENT

The following additional terms shall apply in addition to those set out in the contract of

employment:

1. The contract will have a duration of ____ year/s, commencing from the date of

departure of the employee from the point of hire to the site of employment;

2. The employee will have access to ____(i.e., NHS/HSE, etc.) health and emergency

services while living and working in the UK/Ireland/jobsite;

3. The employee is contracted to work a fixed number of hours per week as stated

in the employment contract. Any authorized hours worked in excess of the

standard hour week will be paid in accordance with the UK/Ireland/jobsite laws;

4. Termination of Contract – Neither party may unilaterally cancel the contract

except for just causes, such as in the following cases:

I. Termination by Employer:

a. The closure or cessation of operations or business

b. Serious misconduct by Employee

c. Wilful disobedience of the employer’s lawful orders

d. Absenteeism or insubordination

II. Termination by Employee:

a. Commission of crime/offense (in law) by the Employer or his

representative

b. Violations of the employee’s statutory rights, including terms and

conditions of employment contract by the Employer

5. The Company may also change the place of employment of the employee in

exceptional circumstances and if necessary in the interest of the business, but

only upon mutual agreement by the parties, and as much notice of any change

as possible, provided it is within the United Kingdom/Ireland/jobsite only;

6. Settlement of Disputes

All disputes should in the first instance be settled amicably through negotiations

with the Employer. In settling disputes, the assistance of the Labour Attaché or

any Embassy official from the Embassy of the Philippines may be requested;

7. The Laws of the UK/Ireland/jobsite will be applied to this Contract;

8. The employer shall provide transportation by air from the point of hire (Manila,

Philippines) from the commencement of the contract and on return to the point

of hire upon the conclusion of the contract. This transportation provision will be

free of charge with no reclaim against the employee. The return airfare shall only

be provided if the employee does not renew his/her contract with the employer

13

and returns to the point of hire permanently. This provision is not applicable if the

employee is to remain in the UK with his/her employer under a renewed contract.

The employer shall also pay the cost of a standard direct or indirect economy

airfare back to the Philippines in the following circumstances:

a. If the employment is terminated due to the employee being unable to

continue working due to work-related or work aggravated injury/illness;

b. If employment is terminated through no fault of the individual.

9. In the event of death of the employee during the duration of employment, the

Employer shall immediately inform the Philippine Embassy/Labour Attaché

nearest the site of employment and/or the POEA and the Employer’s Legal

Representative about the said occurrence. His/her remains and personal

belongings shall be repatriated to the Philippines at the expense of the employer.

In case the repatriation of remains is not possible, the same may be disposed of

upon the approval of the employee’s next of kin and /or by the nearest Philippine

Embassy or Consulate at the worksite, at the employer’s expense.

10. In case of force majeure, i.e., calamity, crisis, and/or other analogous

circumstances, at the job site within the duration of the employment contract of

the worker, the employer will repatriate the worker at its expense.

SIGNED BY THE EMPLOYER:

NAME: ______________________________ DESIGNATION: ___________________

SIGNATURE: _________________________ DATE: _____________________

ACCEPTED BY THE WORKER:

NAME: ______________________________

SIGNATURE: _________________________ DATE: _____________________

EMPLOYMENT CONTRACT FOR VARIOUS SKILLS

This Employment contract is executed and entered into by and between: A. Employer: ___________________________________________________________________________ Address: ____________________________________________________________________________ P.O. Box No.: _______________________ Tel. No.: ________________________________________ B. Represented in the Philippines by;

Name of Agent/ Company: ______________________________________________________________ Address: ____________________________________________________________________________ and

C. Employee: ___________________________________________________________________________ Civil Status: ________________________ Passport No.: ______________________________________ Date & Place of Issue: __________________________________________________________________ Address: ____________________________________________________________________________ Voluntarily binding themselves to the following terms and conditions: 1. Site of Employment ___________________________________________________________________ 2. Contract Duration _____________________ commencing from the employee’s departure from the point

of origin to the site of employment. 3. Employee’s Position ___________________________________________________________________ 4. Basic Monthly Salary __________________________________________________________________ 5. Regular Working Hours: Maximum of 8 hours per day, six days per week. 6. Overtime Pay:

a. For work over regular working hours: _______________________________________________ b. For work on designated rest days & holidays: _________________________________________

7. Leave with Full Pay:

a. Vacation Leave: ________________________________________________________________ b. Sick Leave: ____________________________________________________________________

8. Free transportation to the site of employment and in the following cases, free return transportation to the

point of origin: a. expiration of the contract; b. termination of the contract by the employer without just cause; c. if the employee is unable to continue to work due to work connected or work aggravated injury of illness; d. force of majeure; and e. in such other cases when contract of employment is terminated through no fault of the employee.

9. Free food or compensatory allowance of US$ _______________, free suitable housing. 10. Free emergency medical and dental services and facilities including medicine. 11. Personal life accident insurance in accordance with host government and/ or Philippine government laws

without cost to the worker. In addition, for areas declared by the Philippine government as war risk areas, a war risk area insurance of not less than P100,000 shall be provided by the employer at no cost to the worker.

12. In the event of death of the employee during the terms of this agreement, his remains and personal belongings shall be repatriated to the Philippines at the expense of the employer. In the case the repatriation of remains is not possible, the same may be disposed of upon prior approval of the employee’s next kin and/ or by the Philippine Embassy/ Consulate nearest the jobsite.

13. The employer shall assist the Employee in remitting a percentage of his salary through the proper

Banking channel or other means authorized by law. 14. Termination:

a. Termination by Employer: The employer may terminate this Contract on the following just causes: serious misconduct, willful disobedience of employer’s lawful orders, habitual neglect of duties, absenteeism, insubordination revealing secrets of establishment, when employee violates customs, traditions, and laws of ______________________ and/ or terms of this Agreement. The employee shall shoulder the repatriation expenses.

b. Termination by Employee: The employee may terminate this Contract without serving any notice

to the employer for any of the following just causes: serious insult by the employer or his representative, inhuman and unbearable treatment accorded the employee by the employer or his representative, commission of a crime/ offense by the employer or his representative. Employer shall pay the repatriation expenses back to the Philippines.

b.1 The employee may terminate this Contract without just cause by serving one (1) month in

advance notice to the employer. The employer upon whom no such notice was served may hold the employee liable for damages. In any case, the employee shall shoulder all expenses relative to his repatriation back to his point of origin.

c. Termination due to Illness: Either party may terminate the contract on the ground of illness,

disease or injury by the employee. The employer shall shoulder the cost of repatriation. 15. Settlement of disputes: All claims and complaints relative to the employment contract of the employee

shall be settled in accordance with the Company policies, rules and regulations. In the case the employee contests the decision of the employer, the matter shall be settled amicably with the participation of the Labor Attaché or any authorized representative of the Philippine Embassy/ Consulate nearest competent or appropriate government body in host country or in the Philippines if permissible by host country laws at the option of the complaining party.

16. The employee shall observe employer’s company rules and abide by the pertinent laws of the host country

and respect its customs and traditions. 17. Applicable Law: Other terms and conditions of employment, which are consistent with the above

provisions, shall be governed by the pertinent laws of the_______________________________________ In witness thereof, we hereby sign this contract this _______________ day of ______________,

__________ at Manila, Philippines, ___________________________________ ___________________________________ Employee Employer ___________________________________ ___________________________________ Philippine Representative Witness (Licensed Recruitment Agency)

Annex B

<Company Letterhead>

FOR THE PHILIPPINE OVERSEAS EMPLOYMENT ADMINISTRATION

THRU: PHILIPPINE OVERSEAS LABOUR OFFICE IN LONDON, UNITED KINGDOM

DATE: __________________

Confirmation RE: Repatriation in Case of Death, Danger, and Other Analogous

Circumstances

The _________________________________________ (employer/company name),

with company address at: __________________________________________________

(registered address of employer), who is hiring/currently employing

_________________________ (name of worker), confirms that:

1. In the event of death of the employee during the duration of employment, the Employer

shall immediately inform the Philippine Embassy/Labour Attaché nearest the site of

employment and/or the POEA and the Employer’s Legal Representative about the said

occurrence. His/her remains and personal belongings shall be repatriated to the

Philippines at the expense of the employer. In case the repatriation of remains is not

possible, the same may be disposed of upon the approval of the employee’s next of

kin and /or by the nearest Philippine Embassy or Consulate at the worksite, at the

employer’s expense.

2. In case of imminent danger due to war, calamity, crisis, and/or other analogous

circumstances at the job site within the duration of the employment contract of the

worker, it will repatriate the worker at the company’s/employer’s expense.

Signed:

_____________________________________

(Name of Employer/Company Representative)

______________________________________

(Name of Employer/Company)

___________________________________________________

(E-mail address and telephone number of employer/company)