September 8th, 2021 Board Packet - Ohlone College

* = Board Policy, ** = Board Goal

OHLONE COMMUNITY COLLEGE DISTRICT 43600 Mission Boulevard, Fremont, CA 94539

BOARD MEETING

Date: September 8, 2021

Meeting Location: via Zoom

https://cccconfer.zoom.us/j/95714368685

Closed Session – 6:00 P.M. Open Session (Regular Meeting) - Time: 7:00 P.M. (use link above)

AGENDA

Open Session Public Session Called to Order

Roll Call Dr. Richard Watters, Chair Ms. Suzanne Lee Chan, Vice Chair Mr. Greg Bonaccorsi, Member Ms. Jan Giovannini-Hill, Member Mr. Lance Kwan, Member Ms. Elisa Martinez, Member Dr. Rakesh Sharma, Member Mr. Kevin Hamilton, Student Member

Announce Closed Session Items

Communications from the Public on Closed Session Items

Closed Session # Item BP* BG**

1 Conference with Labor Negotiator (Government Code 54957.6) Employee Group: UFO Agency Designated Representative: Shairon Zingsheim

2 Public Employee Evaluation (Government Code 54957) Title: Superintendent/President

Open Session Report on actions taken in closed session

https://cccconfer.zoom.us/j/95714368685


Pledge of Allegiance

Approval of Minutes # Item(s) BP* BG** 3 Approval of Minutes – August 11, 2021 Meeting 2360

Agenda Modifications (This item allows for items to be removed from the Agenda or for items to be considered in a different order than they are presented in the published document. It is also an opportunity for both the Trustees and the public to indicate an interest in pulling Items off the Consent Agenda to be considered separately. Items on the Consent Agenda are considered routine matters of business. The Board reserves the right to consider if an item on the Consent Agenda is pulled. If an item on the Consent Agenda has not been pulled by a Trustee on the Board, then the public may wish to consider speaking to that item under “Communications from the Public”.)

Communications from the Public – please submit requests in advance to [email protected] This item on the Agenda provides an opportunity for the public to address the Board of Trustees on any topic that is not on the Agenda or not pulled off the Consent Agenda.

By filling out a form, citizens can make known their interest in addressing the Board on matters of general district business. The Board may also hear any written correspondence addressed to the Trustees at this time. A five minute time limit will be allotted to each speaker, unless extended by the Board Chair. Thirty minutes shall be the maximum time allotted for public speakers on any one subject regardless of the number of speakers at the board meeting. The Board may undertake discussion only to provide clarification to the public or schedule a matter for a future meeting. As a reminder, members of the audience may also submit a form to address the Board of Trustees at any time prior to the Board’s consideration of a specific item on the agenda. This may be done by utilizing the Q&A or Webinar chat function within Zoom.

Ceremonial Item and to the Board for Discussion/Action # Item(s) BP* BG** 4 Deaf Awareness Month Proclamation 1.4, 1.6 5 Suicide Prevention Awareness Month Proclamation 6 Latinx Heritage Month Proclamation 1.4, 1.6

Consent Agenda # Item(s) BP* BG** 7 Approval of August 2021 Payroll Warrants 2200 8 Approval of Personnel Actions 2200 9 Approval: BP 3507 COVID-19 Vaccination Mandate 2410 10 CCCT Board Report 2740 11 Measure G Bond List Revision #27 6250 4.1 12 Review of Purchase Orders 6330

mailto:[email protected]


# Item(s) BP* BG** 13 Measure G Project 6114, Renovate Building 5 – D.L. Falk Construction,

Inc., Unilateral Change Order #3 6340 4.1

14 Measure G Project 6114, Renovate Building 5 - LPAS Architecture + Design; Amendment #8 for Architectural Services

6340 4.1

15 Measure G Project 6114, Renovate Building 5 – D.L. Falk Construction, Inc.; Change Order #4

6340 4.1

16 Ratification of College Connection Program Agreement – Averroes High School

6340 5.3

17 Ratification of Contracts 6340 18 Naming Buildings and Capital Assets – Bayview Lounge 6620

Standing Reports # Item(s) BP* BG** 19 Report from Faculty Senate 20 Report from Associated Students of Ohlone College (ASOC) 21 Report from Ohlone College Foundation

22 President’s Updates (report information will be made public at the meeting and included in the board packet index after the meeting)

To the Board for Discussion / Action

# Item(s) BP* BG** 23 Review and Acceptance of the Fourth Quarter 2020-21 Financial Report

and Acceptance of Related Budget Changes

24 Approval of the 2021-2022 Final Budget 25 Approval of ACCT Leadership Congress Voting Delegate 3.1

Reports and Announcements This is an opportunity for the Trustees to report on college activities attended or to announce upcoming college-related events.

Agenda Items for Future Meetings Disaggregated Student Data – September 22nd, 2021 Board Workshop Facilities Master Plan – September 22nd, 2021 Board Workshop Career Education & Career Center – October 2021 Implications for Staff Parking Fees – November 2021


Adjournment

Any person with a disability may request this agenda be made available in an appropriate alternative format. A request for a disability-related modification or accommodation may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting to Shelby Foster, Assistant to the President/Board of Trustees - President’s Office, Ohlone College, Building 1, Room #1401, (510) 659-6200, from 8:00 a.m. to 5:00 p.m., at least 48 hours before the meeting.


Ohlone Community College District Board Priorities for 2021-2022 Priority 1: Promote a culturally-competent college environment centered on diversity, equity and inclusion.

Board Task 1.1: Support and review the identification and elimination of barriers, and creation of opportunities and equity measures for historically underrepresented and underserved students in all areas of the campus.

Board Task 1.2: Monitor the implementation of an aggressive recruitment effort for students, faculty, staff, and administration that is reflective of our campus and community demographics.

Board Task 1.3:

Support and ensure efforts to implement diversity, equity and inclusion, and equitable outcomes within the college community and incorporate the Chancellor’s Call to Action recommendations.

Board Task 1.4: Board Task 1.5: Board Task 1.6:

Increase understanding and awareness, sensitivity and inclusion of diverse cultures and perspectives. Continue to review board policies to eliminate/correct discriminatory measures and biased language that create barriers and prevent equity and inclusion. Encourage efforts to host cultural campus-wide programs and recognize and celebrate the achievements of our diverse college community.

Tasks align with College Strategic Goals #1 and #2. Priority 2: Monitor and support student access and success.

Board Task 2.1: Review and discuss presentations on student success on strategies for increasing access and success for historically underrepresented and underserved populations

Board Task 2.2: Review progress reports presented by faculty and/or staff on assessing student achievement and learning outcomes and discuss evidence of student learning.

Board Task 2.3: Review and discuss disaggregated retention and persistence data to increase transfer and graduation rates of underrepresented and underserved students.

Board Task 2.4: Board Task 2.5: Board Task 2.6:

Monitor and review reports on workforce development and community education. Review progress reports on math, science and English for historically underrepresented and underserved students. Review and monitor outreach, communications, marketing plans and strategies regarding recruitment and retention

Tasks align with College Strategic Goals #1 and #4. Priority 3: Continue to participate actively in Board professional development and support the new

Superintendent/President. Board Task 3.1: Support and encourage participation in CCLC, ACCT, and ACCJC webinars, activities and

programs. Board Task 3.2: Board Task 3.3

Build a cohesive team amongst the Trustees and the President through open communication and board workshops. Continue supporting the Superintendent/President to the greater district community.

Tasks align with College Strategic Goal #5. Priority 4: Continue to oversee quality implementation of Measure G.

Board Task 4.1: Monitor progress and review fiscal management, planning and implementation procedures and processes of bond projects.

Task aligns with College Strategic Goal #3. Priority 5: Advance initiatives that affect the Ohlone Community College District and its students through

community outreach and advocacy. Board Task 5.1: Review CCLC and Chancellor’s office recommendations/resolutions and take action as

appropriate. Board Task 5.2: Interact with local, state and federal legislators to promote Ohlone Community College

District and advocate for community college initiatives. Board Task 5.3: Interact with individuals and local community organizations to promote Ohlone Community

College District and encourage their active involvement and engagement in our District Vision. Board Task 5.4: Support the Superintendent/President in a unified message advocating for the District. Board Task 5.5:

Review and consider the recommendations of the Issues Advisory Committee. .

Tasks align with College Strategic Goal #2 and #5.

CLOSED SESSION – #1

Conference with Labor Negotiator (Government Code 54957.6) Employee Group: UFO Agency Designated Representative: Shairon Zingsheim

CLOSED SESSION – #2

Public Employee Performance Evaluation (Government Code 54957) Title: Superintendent/President

OHLONE COMMUNITY COLLEGE DISTRICT

43600 Mission Boulevard, Fremont, CA 94539

Meeting Location: Online via Zoom

Minutes of Board Meeting August 11th, 2021 UNADOPTED Page 1 of 4 Pages

Members Present Ms. Suzanne Lee Chan, Vice Chair Mr. Greg Bonaccorsi, Member Ms. Jan Giovannini-Hill, Member Mr. Lance Kwan, Member Dr. Rakesh Sharma, Member Mr. Kevin Hamilton, Student Member Management Present Dr. Eric Bishop, Superintendent/President & Board Secretary Dr. Chris Dela Rosa, Vice President of Administrative & Technology Services Mr. Tony DiSalvo, Vice President of Academic Affairs/Deputy Superintendent Dr. Milton Lang, Vice President of Student Services Ms. Shairon Zingsheim, Vice President of Human Resources and Training Open Session Ms. Chan called the meeting to order at 6:00 p.m. Roll Call The roll was called. All were present, except for Dr. Watters and Ms. Martinez. Announce Closed Session Items Communications from the Public on Closed Session Items Kelly Abreu Closed Session Time: 6:03 p.m. 1. (No attachment) Public Employee Evaluation (Government Code 54957)

Title: Superintendent/President

Return to Open Session Time: 7:02 p.m.

Minutes of Board Meeting August 11th, 2021 Page 2 of 4 Pages Report on Actions Taken in Closed Session No reportable action was taken during closed session. Pledge of Allegiance Dr. Sharma led the pledge of allegiance. Approval of Minutes (BP 2360) 2. (Attachment 2) Approval of Minutes (July 14th, 2021 Meeting) 3. (Attachment 3) Approval of Minutes (July 28th, 2021 Special Meeting) 4. (Attachment 4) Approval of Minutes (August 1st, 2021 Workshop) Motion Approved Moved/Bonaccorsi/Seconded/Giovannini-Hill/Passed to approve items #2, 3

and 4 - minutes from the July 14th, 2021 board meeting, July 28th, 2021 special meeting and August 1st, 2021 workshop. A roll call vote was taken: (Advisory Vote: Aye – Hamilton) Ayes: Bonaccorsi, Giovannini-Hill, Kwan, Sharma, Chan; Noes: 0; Abstain: 0; Absent: Martinez, Watters.

Agenda Modifications None Communications from the Public Emmanuel Garcia – Re: UFO negotiations Ceremonial Items/to the Board for Action 5. (Attachment 5) Afghan American Heritage Proclamation Motion Approved Moved/Hamilton/Seconded/Sharma/Passed to approve Resolution No. 2/20-21,

honoring Afghan American heritage. A roll call vote was taken: (Advisory Vote: Aye – Hamilton) Ayes: Bonaccorsi, Giovannini-Hill, Kwan, Sharma, Chan; Noes: 0; Abstain: 0; Absent: Martinez, Watters.

Consent Agenda BP 2200 6. (Attachment 6) Approval of July 2021 Payroll Warrants 7. (Attachment 7) Approval of Personnel Actions 8. (Attachment 8) Approval of the Education Protection Account Expenditure Plan for FY 2021-

2022 BP 2740 9. (Attachment 9) CCCT Board Report BP 3280 10. (Attachment 10) In-kind Contribution to the District

Minutes of Board Meeting August 11th, 2021 Page 3 of 4 Pages BP 6250 11. (Attachment 11) Measure G Bond List Revision #26 BP 6330 12. (Attachment 12) Review of Purchase Orders BP 6340 13. (Attachment 13) Measure G Projects 6108J, Lots B & C Improvements – Tri Valley Excavating,

Co., Inc.; Change Order #2 14. (Attachment 14) Measure G Project 6108K, Building 18 ADA Pathway – McKim Corporation;

Agreement for Construction Services 15. (Attachment 15) Measure G Project 6114, Renovate Building 5 – D.L. Falk Construction, Inc.;

Change Order #3 16. (Attachment 16) Measure G Project 6114 Renovate Building 5 – United Inspection, Inc.;

Amendment #1 17. (Attachment 17) Ratification of Contracts BP 6550 18. (Attachment 18) Authorization for the Disposal of Surplus Personal Property BP 6600 19. (Attachment 19) Adoption of Resolution No. 03/21-22 of the Board of Trustees of the Ohlone

Community College District Declaring Real Property Surplus and Intention to Lease Surplus Real Property and Authorizing Request for Waiver of Certain Public Bidding Requirements in Relation to the Lease of Surplus Real Property

BP 6620 20. (Attachment 20) Naming Buildings and Capital Assets – Exhibit/Museum Room Motion Approved Moved/Kwan/Seconded/Sharma/Passed to approve consent agenda items #6-20.

A roll call vote was taken: (Advisory Vote: Aye – Hamilton) Ayes: Bonaccorsi, Giovannini-Hill, Kwan, Sharma, Chan; Noes: 0; Abstain: 0; Absent: Martinez, Watters.

Standing Reports 21. (Attachment 21) Report from Faculty Senate Information item only. 22. (Attachment 22) Report from Associated Students of Ohlone College

Information item only.

23. (Attachment 23) President’s Updates Information item only. To the Board for Discussion and/or Action

Minutes of Board Meeting August 11th, 2021 Page 4 of 4 Pages 24. (Attachment 24) Board 2021-2022 Priorities (BP 2200) The board made the following changes to the 2021-2022 draft board priorities,

by unanimous consent – Priority 2.5 – removed the word “technology” Priority 2.6 – changed wording to “outreach, communications, marketing plans

and strategies” Priority 3.3 – deleted the word “new” before Superintendent/President Motion Approved Moved/Bonaccorsi/Seconded/Giovannini-Hill/Passed to suspend the rules for a

2nd reading of the 2021-2022 board priorities. A roll call vote was taken: (Advisory Vote: Aye – Hamilton) Ayes: Bonaccorsi, Giovannini-Hill, Kwan, Sharma, Chan; Noes: 0; Abstain: 0; Absent: Martinez, Watters.

Motion Approved Moved/Bonaccorsi/Seconded/Sharma/Passed to approve the 2021-2022 board

priorities, as edited (see above). A roll call vote was taken: (Advisory Vote: Aye – Hamilton) Ayes: Bonaccorsi, Giovannini-Hill, Kwan, Sharma, Chan; Noes: 0; Abstain: 0; Absent: Martinez, Watters.

To the Board for Information Only 25. (Attachment 25) First Reading: BP 7331 COVID-19 Vaccination Mandate Information item only. 26. (Attachment 26) Measure G Quarterly Report Information item only. Reports and Announcements Agenda Items for Future Meetings How to Implement Board Priorities Career Education & Career Center Implications for Staff Parking Fees Disaggregated Student Data Adjournment Time: 7:54 p.m.

______________________ Eric Bishop, Ed.D.

Board Secretary

OHLONE COMMUNITY COLLEGE DISTRICT RESOLUTION NO. 04/21-22

Deaf Awareness Month

International Week of the Deaf and International Day of Signed Languages

September 2021

WHEREAS, The Ohlone Community College District has one of the largest populations of Deaf students, faculty and staff

among colleges and universities in the world; and

WHEREAS, Fremont is also the home of one of the largest schools for the Deaf in the world, the California School for the Deaf, and the Bay Area Deaf community is recognized as one of the most vibrant Deaf communities in the world; and

WHEREAS, the month of September has been designated as Deaf Awareness Month by the National Association of the

Deaf, the last week of September has been designated as the International Week of the Deaf by the World Federation of the Deaf, and the last Sunday of September has been designated as the International Day of Signed Languages by the World Federation of the Deaf; and

WHEREAS, the Ohlone Community College District continues its commitment toward a fully inclusive community at

Ohlone College, and the Ohlone Community College District recognizes and embraces the Deaf community as one of the unique cultural groups that contributes to the dynamic college environment on campus; and

WHEREAS, the Ohlone Community College District is proud of its world-wide reputation of excellence in providing post-

secondary opportunities to Deaf students;

NOW, THEREFORE, BE IT RESOLVED that the Ohlone Community College District Board of Trustees proudly participates in the celebration of Deaf Awareness Month, the International Week of the Deaf, and the International Day of Signed Languages and encourages all faculty, staff, and students to promote and join in the appropriate celebrations and observances throughout the College District.

PASSED AND ADOPTED on this 8th day of September, 2021.

Secretary of the Board of Trustees Ohlone Community College District County of Alameda, State of California


RESOLUTION NO. 05/21-22

SUICIDE PREVENTION AWARENESS MONTH WHEREAS, Suicide is an extremely complex, but preventable, health issue that requires

compassion, empathy, trust, understanding, and access to professional services; and

WHEREAS, According to the US Centers for Disease Control and Prevention, 44,965

Americans die by suicide each year, making it one of the 10 leading causes of death in the nation and overall suicide is the second leading cause of death among young people ages 10 to 24; and

WHEREAS, A recent study in the American Medical Association journal JAMA Network Open

found that with the COVID-19 pandemic and social distancing, nearly a quarter of people in the United States are experiencing symptoms of depression, three times as much as before the pandemic; and

WHEREAS, Suicide prevention is especially vital for our students, faculty, staff and wider

community and it is essential that we educate our community about suicide, mental health and substance abuse problems and the ways they affect all people in the community; and

WHEREAS, We must encourage friends, family, co-workers, and providers to recognize the signs of a

problem, and guide those in need to appropriate services and supports - as friends and social media are key sources of information for young people;

NOW, THEREFORE BE IT RESOLVED that the Ohlone College Board of Trustees hereby

declares September as Suicide Prevention Awareness Month, and affirms the need for suicide prevention awareness and robust mental health services.


___________________________________ Secretary of the Board of Trustees

Ohlone Community College District County of Alameda, State of California


RESOLUTION NO. 06/21-22

LATINX HERITAGE MONTH WHEREAS, Hispanic Heritage Month started as Hispanic Heritage Week under former President

Lyndon B. Johnson in 1968 and was expanded by former President Ronald Reagan in 1988 to cover a thirty day period starting on September 15th and ending on October 15th; and

WHEREAS, Hispanic Heritage Month, now known as Latinx Heritage Month, celebrates the histories,

cultures and contributions of American citizens and residents whose ancestors came from Spain, Mexico, the Caribbean and Central and South America; and

WHEREAS, The diverse heritage of the Latinx community has had a significant role in the economy,

culture, and identity of the United States; and WHEREAS, Ohlone Community College District’s Puente Project offers career mentoring and

English courses that integrate Latinx literature into the curriculum and serves to increase the number of educationally underrepresented students who enroll in four-year universities, earn college degrees, and return to their communities as mentors and leaders; and

WHEREAS, Ohlone’s M.E.Ch.A. club serves as a support system to Latinx students on campus,

organizes cultural events, and does extensive outreach to Latinx students at the local high schools; and

WHEREAS, Ohlone’s Latinx Recruitment and Retention Committee consists of faculty and staff who

work together to establish a community and network of support for Latinx students by organizing events and workshops that foster Latinx student success, collaborating to make resources accessible to Latinx students and Dreamers, and engaging in outreach; and

WHEREAS, The Board of Trustees of the Ohlone Community College District recognizes the many

contributions and accomplishments of Latinx, as well as their deep commitment to family and community, enduring work ethic, and a perseverance to succeed and contribute to society; and

WHEREAS, The Board of Trustees of the Ohlone Community College District encourages the

recognition of the rich cultural heritage and ethnic diversity within the greater Tri-Cities area as part of the District’s commitment to cultural awareness programs;

NOW, THEREFORE, BE IT RESOLVED that the Ohlone College Board of Trustees hereby

declares September 15th – October 15th, 2021 as Latinx Heritage Month in appreciation of the achievements and contributions made by member of the Latinx community to the educational programs of the Ohlone Community College District. The Board of Trustees encourages all of the faculty, staff, and students to promote and join in the appropriate celebrations and observances throughout the Ohlone Community College District.


___________________________________ Secretary of the Board of Trustees

Ohlone Community College District County of Alameda, State of California

CONSENT - #7


MEMORANDUM

TO: Board of Trustees FROM: Dr. Eric Bishop DATE: September 8, 2021 SUBJECT: Approval of August 2021 Payroll Warrants

The Board of Trustees is required to approve all payroll warrants issued by the District.

RECOMMENDATION The Superintendent/President recommends that the Board of Trustees approve the attached payroll warrants for the month of August 2021.

DISTRICT PAYROLL COST

Payroll Warrants $10,374.24 Manual Payroll Warrants Issued $0.00 Payroll Direct Deposits $2,763,006.93 Adjustments/Cancellations $0.00

TOTAL NET PAYROLL WARRANTS/DIRECT DEPOSITS ISSUED: $2,773,381.17

Payroll Warrants Issued:

47-065039 through 47-065047

Payroll Advices Issued:

47-161250 through 47-161856

Manual Payroll Warrants Issued: (included in the above numbers) n/a

Manual Payroll Direct Deposits Issued: (included in the above numbers) 47-161522 through 47-161524

Payroll Warrants Cancelled or Replaced: Voided Check# New Check# n/a

Check Date Payroll Direct Deposits Cancelled or Replaced: Advice# New Check# 47-161357 #0134101

Check Date 8/19/2021

Payroll Warrants Voided: n/a

Payroll Direct Deposits Voided: n/a

Approved:

Date: August 30, 2021

Note: Taxes, voluntary deductions and Health and Welfare payroll costs are reported through the Accounts Payable Warrants.

CONSENT – #8


MEMORANDUM

TO: Board of Trustees FROM: Dr. Eric Bishop DATE: September 8th, 2021 SUBJECT: Approval of Personnel Actions (BP 2200) The Board of Trustees is required to approve all personnel actions of the District. RECOMMENDATION The Superintendent/President recommends that the Board of Trustees approve the attached personnel actions.

OHLONE COMMUNITY COLLEGE DISTRICTOFFICE OF HUMAN RESOURCES/TRAINING

THE PRESIDENT/SUPERINTENDENT RECOMMENDS APPROVAL OF THE FOLLOWING ACTIONS: .SEPTEMBER 2021New Hires

Last Name First Name Effective Date End Date Dept Title/Assignment % FT/months

per yearCategorical or

RestrictedFunding?

Reason

Martinez Lauren 9/1/2021 Equity, Inclusivity and Campus Diversity Administrative Assistant 100%/12 Categorical New Hire

Status Changes


per year

Categorical/Restricted

Funding?Reason

Leaves

Resignations/Retirements

Last Name First Name Hire Date End Date Dept Title/Assignment YRS OF SERVICE


Funding?Reason

Stiles Kim 8/1/2004 12/30/2021 Health Sciences Division Faculty - Nursing 17 N/A RetirementMoore-Thomas Donntay 7/1/2021 8/27/2021 Ohlone College Tri-Cities Career Center Programs Specialist 2 Months N/A Resignation

Stipends


per year


Funding?Reason

New Adjunct Employment:


per yearCategorical

Funding? Reason

Atashi Golestan Maryam 8/23/2021 12/17/2021 Japanese Japanese Instructor Varies No New HireBack Jennifer 8/23/2021 12/17/2021 Nursing Nursing Instructor Varies No New Hire

DeClue Valerie 8/23/2021 12/17/2021 Nursing Nursing Instructor Varies No New HireEnguancho Philip-Izac 8/23/2021 12/17/2021 Communication Studies Communication Studies Instructor Varies No New Hire

Gentry Erika 8/23/2021 12/17/2021 Art Art Instructor Varies No New HireLevitch Jeffrey 8/23/2021 12/17/2021 Art Art Instructor Varies No New Hire

08b-personnelactions0921 1

OHLONE COMMUNITY COLLEGE DISTRICTOFFICE OF HUMAN RESOURCES/TRAINING

Sanford Thomas 8/23/2021 12/17/2021 Engineering Engineering Instructor Varies No New HireWaldschmidt Renae 8/23/2021 12/17/2021 Respiratory Therapist Program Respiratory Therapist Instructor Varies No New Hire

Watts Erin 8/23/2021 12/17/2021 Respiratory Therapist Program Respiratory Therapist Instructor Varies No New HireSub/Periodic


per yearCategorical

Funding? Reason

Short Term and Short Term Peak

Last Name First Name Effective Date End Date Dept Title/Assignment

% FT/months per year/ hours

per weekCategorical

Funding? Reason

Durbin Kevin 7/1/2021 6/30/2022 Student Accessibility Services Interpreter Varies Yes/NoJeffries David 7/1/2021 6/30/2022 Smith Center Theatre Technician Varies NoKeieger Jenna 7/1/2021 6/30/2022 Student Accessibility Services Interpreter Varies Yes/NoOliphant Moriah 7/1/2021 6/30/2022 Student Accessibility Services Interpreter Varies Yes/No

Oliver Jennifer 8/1/2021 6/30/2022 Multimedia Multimedia Lab Assistant Varies YesRamos Edward 7/1/2021 6/30/2022 Facilitis Custodian Varies Yes

Zambrano Nick 9/6/2021 6/30/2022 Radio Broadcasting Radio Lab Assistant Varies NoProfessional Experts

Last Name First Name Effective Date End Date Dept Title/Assignment

% FT/months per year/ hours

per weekCategorical

Funding? Reason

Duderstadt Hank 9/1/2021 12/31/2021 Ohlone for Kids OFK Instructor Varies NoFlynn Richard 9/1/2021 12/31/2021 Ohlone for Kids OFK Instructor Varies No

Leinhos Michael 9/1/2021 12/31/2021 Ohlone for Kids OFK Instructor Varies NoLo Benny 9/1/2021 12/31/2021 Ohlone for Kids OFK Instructor Varies No

Sharma Poonam 9/1/2021 12/31/2021 Ohlone for Kids OFK Instructor Varies NoButeau Kaylene 9/1/2021 12/31/2021 Community Education Community Education Instructor Varies NoChen May 9/1/2021 12/31/2021 Community Education Community Education Instructor Varies NoDang Weiguang 9/1/2021 12/31/2021 Community Education Community Education Instructor Varies No

Clements Tony 9/1/2021 12/31/2021 Community Education Community Education Instructor Varies NoWorley Steven 9/1/2021 12/31/2021 Ohlone for Kids OFK Instructor Varies No

Extension of Management Contract

Last Name First Name Effective Date End Date Dept Title/Assignment % Categorical

Funding? Reason

08b-personnelactions0921 2

CONSENT - #9


MEMORANDUM

TO: Board of Trustees FROM: Dr. Eric Bishop DATE: September 8th, 2021 SUBJECT: Approval of BP 3507, COVID-19 Vaccination Mandate Since March of 2020 Ohlone College has been working and teaching remotely as an effect of the COVID-19 virus. As the college anticipates returning instruction to campus, ensuring the safety of the campus community, including students and employees is of vital importance. Since the release of the COVID-19 vaccines the college has encouraged its employees to receive the vaccination as they work on campus. More than 84% of all employee groups are fully vaccinated and those numbers are rising. At least one employee group is more than 90% fully vaccinated. We are encouraged by these percentages, but we must make efforts to ensure everyone’s safety as we anticipate having students return to in-person classes. The college’s Return to Campus Committee, comprised of a cross-section of employee groups, has strongly recommended to the Superintendent/President that a vaccine mandate be put into effect for all employees, students and those doing business with the college in accordance with the draft Board Policy attached. The draft Board Policy was reviewed by the Board of Trustees at their August 11th, 2021 meeting. The policy was originally presented as BP 7331, but amended to align with the policy manual. RECOMMENDATION This Superintendent/President recommends that the Board of Trustees approve BP 3507, COVID-19 Vaccination Interim Policy.

BP 7331 3507 COVID-19 VACCINATION INTERIM POLICY References:

Education Code Sections 70902; 76020; 76403; 87408. United States Code Title 29 Section 654(a)(1); United States Equal Employment Opportunity Commission guidance; California Community Colleges Chancellor’s Office 2021-01 Advisory California Code of Regulations, Title 8, Section 3203 California Constitution, Article IX, Section 14

The Ohlone Community College District (District) is committed to protecting the health and well-being of students, faculty, staff, administrators, and the communities we serve, as well as maintaining higher education access and attainment for our students. As we work toward the safe resumption of increased on-campus learning, working and other activities, we embrace a comprehensive strategy designed to reduce the likelihood of transmission of the COVID-19 virus. This approach contributes to the overarching goal of achieving population-level immunity throughout the Ohlone Community College District. In light of the evidence established to date regarding the safety and effectiveness of available COVID-19 vaccines, the District hereby requires that all individuals who access on-site campus/district programs in person or who participate in district operated or controlled off-site district/college services in person (including intercollegiate athletic competition and travel) comply with this policy. Students and employees are required to be fully vaccinated against COVID-19 unless approved as exempt due to verified medical or religious reasons. Those who do not receive a COVID-19 vaccination may be subject to other safety measures. The vaccine requirement is effective on each campus on September 30, 2021. The Superintendent/President shall establish administrative procedures and protocols to implement this policy. Draft: August 2021

CONSENT - #10


M E M O R A N D U M TO: Board of Trustees FROM: Richard Watters, Board Chair DATE: September 8th, 2021 SUBJECT: CCCT Board Report Trustee Suzanne Lee Chan, member of the CCCT Board, prepared a monthly report for the Ohlone Board of Trustees. RECOMMENDATION The Board Chair recommends that the Board of Trustees accept receipt of the attached report from Trustee Suzanne Lee Chan.

CCCT Trustee Report Suzanne Lee Chan, Trustee

August 2021

• August 3 DEI Integration Steering Committee

o CCCCO Updates – o DEI Implementation Plan o Overview for Trustees and CEOs o Trustee/CEO REIE Collaboration – I am the conduit to the CEO REIE Task Force o Trustee DEI Integration: Year 2 – New Directions – decision to meet twice a

month rather than weekly o Trustee Work Plan o DEI Summaries o Planning of upcoming Virtual Town Halls particularly with CEO Participation

• August 10 Fight Asian Hate.org – We Belong Coalition – discussion of long game

strategy to address the social justice and education needs of AAPI constituents • August 12 Trustee Webinar – Addressing the Housing Affordability Crisis for CCC

Students

• August 17 DEI Integration Steering Committee o DEI Training Modules o Evaluation & Tenure Review DEI Competencies o Dr. Raquel Rall – CCCT DEI Committee Purpose and Structure o Trustee DEI Workgroup Purpose & Goals Brainstorm o CCCCO Updates - Marty Alvarado has taken over leadership of the CCCCO DEI

Implementation effort. o Meeting Schedule Purpose and Structure

• August 24 - DEI Integration Steering Committee

o Background: Determine our purpose and goals going forward, adopt o new organizational structure to execute them, and harmonize our o goals/structure with the CEO-REIE taskforce.

• August 26 Meeting with Linda Vasquez – Vice Chancellor for Finance & Facilities

Planning and Dr. Siaria Martinez – further discussion DEI Integration Plans: A Plan for CEO’s and Trustees Joint Implementation

• August 31 – DEI Integration Steering Committee o Formation of CEO-Trustee Implementation Subcommittee. – I will be a part

of this new Sub-Committee o Updated Team Structures/Leads; both Trustees and CEOs have recent changes. o Trustee and REIE Priorities; looking at Trustee and REIE priorities, there’s considerable

overlap o Areas of Alignment; coming away with a clear idea of what we’d like to accomplish

working together would be a win.

CONSENT - #11


MEMORANDUM

TO: Board of Trustees

FROM: Dr. Eric Bishop

DATE: September 8, 2021

SUBJECT: Measure G Bond List Revision #27 At the end of each fiscal year, the District revises the Measure G Project List allocation to adhere to bond accounting standards. Bond List Revision #27 provides for the allocation or distribution of actual FY2020-21 overhead to bond projects to actual projects implemented. Overhead costs are non-project specific costs necessary to manage effectively the Measure G Bond Program. RECOMMENDATION

The Superintendent/President recommends that the Board of Trustees approves the Measure G Bond List Revision #27.

Bond List Revisions Approval Request Measure G Bond Program Revision Request #27 (Board Date: 9/8/2021)

Ohlone Community College District

Category/Project Approved

Budget Proposed

Budget ProposedRevision Reason

Fremont Projects

6101 Athletic Fields $14,581,839 $14,582,415 $576 Budget transfer in the amount of $575.95 from Project 9999 -Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

6102 Roof Repair/Replacement $1,002,311 $1,002,311

6103 Field House $0 $0

6104 Site Utility Infrastructure Improvements $13,647,495 $13,647,495

6105 Academic Core Buildings $207,659,177 $207,999,838 $340,661 Budget transfer in the amount of $340,661.37 from Project 9999 - Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

6108 Parking, Road and Site Improvements $2,827,292 $2,883,913 $56,621 Budget transfer in the amount of $56,621.19 from Project 9999 - Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

6109 Pathways and Irrigation Improvements $337,677 $337,516 ($160) Budget transfer in the amount of $160.47 to Project 9999 -Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects. Due to expenditure credits, this project’s allocation resulted in a credit of budget and expense.

6110 Parking Structures $32,828,589 $32,848,412 $19,824 Budget transfer in the amount of $19,823.52 from Project 9999 - Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

6114 Renovate Building 5 $12,322,949 $12,771,796 $448,848 Budget transfer in the amount of $448,847.66 from Project 9999 - Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

6121 Renovate Building 9 $3,554,506 $3,554,506

6131 Site Lighting Upgrades $453,686 $453,686

6132 Hazardous Material Abatement and Removal $0 $0

6133 Bird (Swallow) Environmental Alternatives $283,904 $283,904

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Category/Project Approved

Budget Proposed

Budget ProposedRevision Reason

Fremont Projects

6134 Site Security Systems $1,428,681 $1,429,315 $634 Budget transfer in the amount of $634.21 from Project 9999 -Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

6137 Wetland Living/Learning Environment $0 $0

6138 Campus Way-finding Signage $256,579 $256,950 $372 Budget transfer in the amount of $371.57 from Project 9999 -Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

6139 Campus Entry Improvements $0 $0

6142 Hyman Hall Renovations $1,998,002 $2,016,271 $18,269 Budget transfer in the amount of $18,268.56 from Project 9999 - Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

6143 Small Capital Improvements $788,482 $797,954 $9,472 Budget transfer in the amount of $9,472.12 from Project 9999 -Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

6144 Building 4 Renovation $1,044,555 $1,051,603 $7,048 Budget transfer in the amount of $7,048.03 from Project 9999 -Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

Newark Projects

7102 Newark Additional Parking (300 spaces) $884,911 $884,911

7105 Newark Greenhouse Project $383,105 $383,105

7106 Newark Site Security Systems $561,729 $561,729

7107 Newark Cashier Window and Security Camera $60,000 $60,000

7108 Newark Grounds Office and Equipment Storage Space

$90,000 $90,000

District-wide Projects

9101 Renewable Energy Generation $33,775,987 $33,872,551 $96,564 Budget transfer in the amount of $96,563.80 from Project 9999 - Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

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Category/Project

District-wide Projects

9104 Information Technology Infrastructure Upgrades

ApprovedBudget

$2,274,900

ProposedBudget

$2,274,900

ProposedRevision Reason

9105 Instructional Technology (Computers, LCDS, Flat Screens, etc) - (PH 1)

$1,502,868 $1,502,868

9106 FFE for Academic Core Project $1,604,537 $1,604,537

9107 Quick Fix: Imminent Failure $4,791,057 $4,791,057

9108 Quick Fix: Safety and Accessibility $2,557,327 $2,557,327

9109 Quick Fix: Way-finding and Landscape $272,045 $272,045


$1,558,908 $1,558,908

9112 FFE for Athletic Fields $398,491 $398,491


$1,342,485 $1,342,485

9114 FFE for Hyman Hall $0 $0

9115 Energy Efficiency Projects $17,286 $17,286

9116 FFE for Building 5 $500,000 $500,000

9117 FFE for Building 9 $66,454 $66,454

9118 New Marquee Signs at the Fremont and Newark Campuses

$100,000 $100,000

9500 Catastrophic Contingency $1,243,581 $1,243,581

9600 Program Contingency $0 $0

9999 Program Mgmt, Planning and Support $6,079,288 $5,080,561 ($998,728) Budget transfer in the amount of $998,727.51 to Projects 6101, 6105, 6108, 6109, 6110, 6114, 6134, 6138, 6142, 6143, 6144 and 9101 to distribute the Fiscal Year 2020-21 overhead expenses.

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Category/Project

Consolidated Projects

ApprovedBudget

ProposedBudget


6106 Renovate Building 1 $0 $0

6107 New Parking Lot L $0 $0

6111 "Main Street" Improvements -- South Side $0 $0

6112 Hillside Image and Accessibility Improvements (PH 1)

$0 $0


$0 $0

6115 Relocate Soccer Field $0 $0

6116 Multipurpose Soccer Practice Field $0 $0

6117 Open Anza Pine Road at Hillside: $0 $0

6118 Construct North/South Road Behind Mission Boulevard Frontage Development

$0 $0

6119 Softball Field Improvements $0 $0

6120 Soccer/Softball Field House $0 $0


$0 $0

6123 New Building E $0 $0

6124 "Library Plaza" Improvements -- North Side $0 $0

6125 North Parking Structure $0 $0

6126 Building 3 and 4 Replacement $0 $0

6127 "Main Street" Improvements -- North Side $0 $0

6128 Café/Event/Drop Off Structure $0 $0

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Category/Project

Consolidated Projects

6129 Road Repair, Resurfacing and Replacement

ApprovedBudget

$0

ProposedBudget

$0


6130 Roof Replacement Bldgs 12, 19, and 22 $0 $0

6135

6136

Sidewalk, Ramp and Plaza Repairs/Replacement

Enhance environment around the upper pond

$0

$0

$0

$0

6140 Campus-Wide Landscape Repairs and Upgrades, Tree Removal and Replacement, Erosion Control

$0 $0

6141 Bus Stop Concrete "Skid" Pads $0 $0

9102 Newark Renewable Energy Generation $0 $0

9103 Renewable Energy Generation (PH 2) $0 $0

9110

CIDSPM

Planning Assessments and Program Management

Contingency, Inflation, District Support & Project Mgmt

$0

$0

$0

$0

Totals: $355,080,682 $355,080,682 $0

Notes:

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Summary of Current Changes Ohlone Community College District Measure G Bond Program

Revision Request #27 (Board Date: 9/8/2021)

Project#/Rev Description

6101 Athletic Fields

6105

Budget (Bond) From:

To: Reason:

6108

Budget (Bond) From:

To: Reason:

6109

Budget (Bond) From:

To: Reason:

Budget (Bond) From:

To: Reason:

Change Amount: $575.95

$14,581,839.25

$14,582,415.20 Budget transfer in the amount of $575.95 from Project 9999 - Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

Academic Core Buildings

Change Amount: $340,661.37

$207,659,177.09

$207,999,838.46 Budget transfer in the amount of $340,661.37 from Project 9999 - Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

Parking, Road and Site Improvements

Change Amount: $56,621.19

$2,827,291.54

$2,883,912.73 Budget transfer in the amount of $56,621.19 from Project 9999 - Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

Pathways and Irrigation Improvements

Change Amount: ($160.47)

$337,676.95

$337,516.48 Budget transfer in the amount of $160.47 to Project 9999 - Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects. Due to expenditure credits, this project’s allocation resulted in a credit of budget and expense.

8/18/2021 11:42:50 AM | OHL-R010 Page 6 of 9

https://337,516.48

https://337,676.95

https://56,621.19

https://2,883,912.73

https://2,827,291.54

https://56,621.19

https://340,661.37

https://207,999,838.46

https://207,659,177.09

https://340,661.37

https://14,582,415.20

https://14,581,839.25




6110 Parking Structures

Budget (Bond) Change Amount: $19,823.52

From: $32,828,588.55

To: $32,848,412.07

Reason: Budget transfer in the amount of $19,823.52 from Project 9999 - Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

6114 Renovate Building 5


From: $12,322,948.78

To: $12,771,796.44


6134 Site Security Systems

Budget (Bond) Change Amount: $634.21

From: $1,428,681.00

To: $1,429,315.21

Reason: Budget transfer in the amount of $634.21 from Project 9999 - Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

6138 Campus Way-finding Signage

Budget (Bond) Change Amount: $371.57

From: $256,578.63

To: $256,950.20

Reason: Budget transfer in the amount of $371.57 from Project 9999 - Program Management, Planning and Support to distribute the Fiscal Year 2020-21 overhead expenses to specific projects.

8/18/2021 11:42:50 AM | OHL-R010 Page 7 of 9

https://256,950.20

https://256,578.63

https://1,429,315.21

https://1,428,681.00

https://448,847.66

https://12,771,796.44

https://12,322,948.78

https://448,847.66

https://19,823.52

https://32,848,412.07

https://32,828,588.55

https://19,823.52




6142 Hyman Hall Renovations


From: $1,998,002.11

To: $2,016,270.67


6143 Small Capital Improvements


From: $788,482.01

To: $797,954.13


6144 Building 4 Renovation


From: $1,044,555.13

To: $1,051,603.16


9101 Renewable Energy Generation


From: $33,775,987.18

To: $33,872,550.98


8/18/2021 11:42:50 AM | OHL-R010 Page 8 of 9

https://96,563.80

https://33,872,550.98

https://33,775,987.18

https://96,563.80

https://7,048.03

https://1,051,603.16

https://1,044,555.13

https://7,048.03

https://9,472.12

https://797,954.13

https://788,482.01

https://9,472.12

https://18,268.56

https://2,016,270.67

https://1,998,002.11

https://18,268.56




9999 Program Mgmt, Planning and Support

Budget (Bond) Change Amount: ($998,727.51) From: $6,079,288.17

To: $5,080,560.66

Reason: Budget transfer in the amount of $998,727.51 to Projects 6101, 6105, 6108, 6109, 6110, 6114, 6134, 6138, 6142, 6143, 6144 and 9101 to distribute the Fiscal Year 2020 -21 overhead expenses.

8/18/2021 11:42:50 AM | OHL-R010 Page 9 of 9

https://998,727.51

https://5,080,560.66

https://6,079,288.17

https://998,727.51

CONSENT - #12


MEMORANDUM

TO: Board of Trustees FROM: Dr. Eric Bishop DATE: September 8, 2021 SUBJECT: Review of Purchase Orders ______________________________________________________________________________ Board Policy 6330 delegates to the President/Superintendent “…the authority to purchase supplies, materials, apparatus, equipment and services as necessary to the efficient operation of the District.” Both Policy and Education Code Section 81656 state such purchases shall be reviewed by the governing board every sixty days. The purchase order and blanket purchase order reports are attached. Purchase Orders (PO) are typically issued for single transactions of materials to be delivered at one time, such as computers, office supplies, etc. Blanket Purchase Orders (BPO) are usually issued for annual procurements of goods or services that will be provided at various or on-going times throughout the year, such as utilities, emergency auto parts, maintenance agreements, etc. Both types of transaction have been issued in compliance with administrative processes. Funding for every PO and BPO has been identified from a Board approved budget account, authorized by the budget manager, reviewed by appropriate administrative offices (i.e. Facilities, Information Technology, etc.), and verified by the professional staff in the Purchasing and Contracts Department before being issued. There is a three step check and balance system by separate individuals to prevent fraud or misappropriation, consisting of transaction review at the time of order, receipt, and payment. RECOMMENDATION The Superintendent/President recommends that the Board of Trustees signifies review of the purchases on the attached page(s) by majority vote.

OHLONE COMMUNITY COLLEGE DISTRICT List of Purchase Orders

Period: July 1 – 30, 2021

PO # Vendor Name PO Date PO Amount Description

P0020124 Hyland LLC 7/1/2021 $28,792.72 SOFTWARE MAINT RENEWAL P0020135 Educause 7/13/2021 $2,170.00 MEMBERSHIP P0020136 Veritiv Operating Company 7/13/2021 $573.97 PAPER/ DUPLICATING CENTER P0020137 CDW-G 7/15/2021 $2,096.42 CLASS LED DISPLAY P0020138 Stewart Signs 7/15/2021 $3,272.92 FLAT PANEL DISPLAY FOR FREMONT P0020139 Stewart Signs 7/15/2021 $31,219.78 NEWARK LED MARQUEE P0020140 Stewart Signs 7/15/2021 $33,151.62 LED MARQUEE FOR FREMONT

CAMPUS P0020142 Ojo Technology 7/15/2021 $11,896.22 AMAG FOR NEWARK CAMPUS P0020143 Keenan & Associates 7/16/2021 $385,793.00 JPA FEES P0020144 Keenan & Associates 7/16/2021 $7,674.00 FINE ART INSURANCE FEES P0020145 California Community Colleges 7/16/2021 $2,500.00 ESRI LICENSE P0020146 Association of Community Colle 7/16/2021 $6,476.00 MEMBERSHIP DUES P0020147 American Data Bank 7/16/2021 $760.00 TRACKING SUBSCRIPTION P0020148 Council for Higher Ed Accredit 7/16/2021 $2,185.00 LPEREZ- MEMBERSHIP DUES P0020149 FHEG Ohlone College

Bookstore 7/16/2021 $1,115.83 STUDENT SERVICES RETREAT

MATERIALS P0020151 Fremont Unified School District 7/16/2021 $126,350.45 DUAL CONCURRENT ENROLLMENT

AGREEMENT FUSD P0020152 Premier Chemical 7/19/2021 $5,550.00 CHEM HYGINE UPDATE AND

COMPLIANCE ASSISTANCE P0020153 Scantron 7/20/2021 $920.00 SCANTRON SCANNER SERVICE P0020156 Solutions Office Interiors 7/21/2021 $31,078.66 HYMAN HALL ADMIN OFFICES 124-127 P0020161 Respondus, Inc 7/27/2021 $7,935.00 RESPONDUS LICENSE RENEWAL P0020162 Instructure, Inc 7/27/2021 $7,478.24 SOFTWARE LICENSE RENEWAL P0020163 SchoolDude.com 7/27/2021 $13,165.97 SOFTWARE RENEWAL P0020164 Keenan & Associates 7/27/2021 $900.00 JPA MEMBERSHIP P0020165 Lexipol, LLC 7/28/2021 $5,335.00 LAW ENFORCEMENT POLICY MANUAL P0020167 Don Brown Bus Sales, Inc 7/29/2021 $148,970.00 FREIGHTLINER BUSES P0020168 VWR International 7/29/2021 $2,772.26 REFRIGERATOR FOR CHEMISTRY P0020170 Wavefunction Inc. 7/30/2021 $4,500.00 SOFTWARE RENEWAL P0020171 Wenger 7/30/2021 $640.93 MUSIC REPLACEMENT PARTS P0020173 West Coast Intercollegiate

Soccer 7/30/2021 $7,560.00 SOCCER OFFICIALS FEES

P0020174 Coast Conference Athletic Assn 7/30/2021 $2,565.00 COAST CONFERENCE FEES P0020176 NASFAA 7/30/2021 $1,882.00 MEMBERSHIP DUES/NASFAA P0020177 VWR International 7/30/2021 $1,264.67 BIOTECH SUPPLIES

- nothing follows -

OHLONE COMMUNITY COLLEGE DISTRICT List of Blanket Purchase Orders

Period: July 1 – 30, 2021


B0009903 Tiffany A. Green 7/1/2021 $800.00 DEAF MENTOR/DCIPP B0009904 Urban Jazz Dance Company 7/1/2021 $800.00 DEAF MENTOR/DCIPP B0009906 Marta Ordaz 7/1/2021 $800.00 DEAF MENTOR/DCIPP B0009907 Leah Bornstein 7/1/2021 $800.00 DEAF MENTOR/DCIPP B0009908 Valsoft Corp, Inc 7/1/2021 $8,994.40 SOFTWARE RENEWAL B0009915 United States Postal Service 7/1/2021 $28,208.00 BULK MAIL SERVICES B0009917 Mouser Law Firm 7/5/2021 $100,000.00 LEGAL SERVICES B0009919 Purple Communications, Inc 7/5/2021 $2,000.00 INTERPRETING SERVICES B0009920 Partners in Communication LLC 7/5/2021 $6,000.00 INTERPRETING SERVICES B0009921 Office Depot 7/5/2021 $3,000.00 OFFICE SUPPLIES B0009922 Livescan Identity 7/5/2021 $2,000.00 FINGERPRINTING SERVICE B0009923 Liebert Cassidy Whitmore 7/5/2021 $13,500.00 TRAINING/WORKSHOPS B0009924 Du-All Safety, LLC 7/5/2021 $4,000.00 SAFETY TRAINING B0009925 Devco/Ohlone Health Center 7/5/2021 $2,000.00 TB TESTING SERVICE B0009926 Concentra Medical Centers 7/5/2021 $500.00 FIRST AID SERVICES B0009927 Concentra Medical Centers 7/5/2021 $3,500.00 TB TESTING SERVICE B0009928 Aria Printing & Graphics 7/5/2021 $3,000.00 FINGERPRINTING SERVICE B0009929 GoReact 7/8/2021 $2,162.25 SOFTWARE B0009930 Bay Central Printing & Copy

Center 7/8/2021 $5,000.00 DISTRICT WIDE BUSINESS CARDS

B0009931 Caltronics 7/8/2021 $1,000.00 PRINTER TONER PROGRAM B0009933 Ferrilli 7/13/2021 $4,425.00 ANNUAL SOFTWARE MAINT. B0009934 Dormatech Mechanical

Systems, Inc 7/13/2021 $5,000.00 TROUBLESHOOTTING SERVICES

B0009935 Gala Systems Inc. 7/13/2021 $4,050.00 WHEELCHAIR LIFT MAINT B0009936 Dryco Construction, Inc 7/15/2021 $10,780.00 GARAGE PIPE GATES B0009938 Janaee A. Cobbs 7/15/2021 $800.00 DEAF MENTOR DCIPP PROGRAM B0009939 West Coast Sign and

Installation 7/15/2021 $7,560.00 MARQUEE INSTALL FOR FREMONT

B0009940 West Coast Sign and Installation

7/15/2021 $9,470.00 MARQUEE INSTALL AT NEWARK

B0009941 Valley Relocation & Storage 7/16/2021 $1,880.00 MOVING SERVICE/RT & RT EQUIPMENT

B0009942 Office Depot 7/16/2021 $2,000.00 OFFICE SUPPLIES B0009943 Office Depot 7/16/2021 $1,000.00 OFFICE SUPPLIES B0009944 Johnson Controls, Inc. 7/16/2021 $3,760.00 ALARM INTRUSION SERVICE B0009945 Carmen Agcaoili M.D 7/16/2021 $1,000.00 CONSULTANT SERVICES/MEDICAL

DIRECTOR/RT B0009946 Office Depot 7/16/2021 $2,000.00 OFFICE SUPPLIES


B0009947 BrainVyne 7/16/2021 $5,750.50 OHLONE FOR KIDS CLASSES B0009948 Pacific Crest Landscape and

Maintenance 7/16/2021 $31,752.00 LANDSCAPTING SERVICES

B0009949 Judith A. Beck 7/16/2021 $1,000.00 PHOTOGRAPHY SERVICE B0009950 Verizon Wireless 7/16/2021 $636.00 WIRELESS SERVICE B0009951 Vision Hispana 7/16/2021 $500.00 SPANISH TRANSLATION SERVICE B0009952 What's Happening/Tri City

Voice 7/16/2021 $1,576.00 ADVERTISING SERVICES/NEWSPAPER

B0009953 UpSnap USA, Inc 7/16/2021 $8,001.00 POSTCARD/DIGITAL ADVERTISING B0009954 iHeartMedia 7/16/2021 $7,301.00 RADIO ADVERTISING B0009955 Rebtabko Design 7/16/2021 $20,800.00 DESIGN SERVICE B0009956 Folger Graphics 7/16/2021 $18,000.00 PRINTING SERVICES B0009957 25th Hour Communications, Inc 7/16/2021 $45,601.00 MARKETING SERVICES B0009958 Access Hardware Supply 7/17/2021 $4,000.00 HARDWARE SUPPLY B0009959 R & H Wholesale Supply, Inc 7/17/2021 $4,000.00 LOCKSMITH HARDWARE/SUPPLIES B0009960 R.F. Macdonald Co. 7/17/2021 $3,500.00 HVAC PARTS FOR REPAIR B0009961 Centerville Saw & Tool Inc. 7/17/2021 $1,500.00 GROUNDS MAINTENANCE SUPPLIES B0009962 Pacific Gas & Electric 7/17/2021 $150,000.00 ELECTRICITY FOR NEWARK B0009963 Pacific Gas & Electric 7/17/2021 $350,000.00 ELECTRICITY FOR FREMONT CAMPUS B0009964 Union Sanitary District 7/17/2021 $52,000.00 DISTRICT SEWER SERVICES B0009965 Alameda County Water District 7/17/2021 $142,000.00 DISTRICT WATER SERVICE B0009966 Republic Services of Alameda

County 7/17/2021 $65,000.00 DISTRICT TRASH DISPOSAL/RECYCLING

B0009967 Pacific Access Control, Inc. 7/17/2021 $2,200.00 ACCESS CONTROL SERVICES/DOOR ADJUSTMENT

B0009968 ARC Document Solutions, LLC 7/17/2021 $5,000.00 PRINTING SERVICES B0009969 Turf & Industrial 7/17/2021 $2,000.00 GROUND SUPPLIES/EQUIPMENT B0009970 Ewing Irrigation 7/17/2021 $2,000.00 GROUNDS SUPPLIES B0009971 Lincoln Aquatics 7/17/2021 $21,500.00 SWIMMING POOL

EQUIPMENT/SUPPLIES B0009972 ACS Controls 7/17/2021 $2,000.00 HVAC EQUIPMENT REPAIRS B0009973 RSD 7/17/2021 $2,500.00 HVAC PARTS FOR REPAIR B0009974 Mission Uniform Service 7/17/2021 $1,900.00 LINEN/SHOP TOWEL SERVICES B0009975 Safety-Kleen Systems, Inc. 7/17/2021 $3,000.00 PARTS WASHER SERVICE B0009976 Hankin Specialty Equipment

Inc. 7/17/2021 $1,500.00 WHEELCHAIR LIFT PREVENTIVE

SERVICE B0009977 KT Auto Repair 7/17/2021 $5,000.00 AUTO REPAIR/SMOG SERVICES B0009978 Roto-Rooter 7/17/2021 $1,000.00 PLUMBING REPAIR SERVICES B0009979 360 Pest Management 7/17/2021 $16,500.00 PEST CONTROL FOR DISTRICT B0009980 Valley Oil 7/17/2021 $25,000.00 GAS/DIESEL FOR DISTRICT VEHICLES B0009981 Allied Auto Stores 7/17/2021 $3,000.00 AUTO SUPPLIES FOR DISTRICT

VEHICLES B0009982 Red Wing Shoe Corporation 7/17/2021 $4,500.00 SAFETY SHOES B0009983 WHCI Plumbing Supply 7/17/2021 $3,000.00 PLUMBING SUPPLIES B0009984 Cal Steam 7/17/2021 $1,500.00 PLUMBING SUPPLIES B0009985 West-Lite Supply Co Inc 7/17/2021 $3,500.00 ELECTRICAL SUPPLIES


B0009986 Grainger 7/17/2021 $10,000.00 MAINTENANCE SUPPLIES B0009987 Platt Electric Supply 7/17/2021 $4,000.00 ELECTRICAL SUPPLIES B0009988 Wurth USA, Inc 7/17/2021 $2,000.00 MAINTENANCE SUPPLIES B0009989 Home Depot Pro 7/17/2021 $2,000.00 PLUMBING SUPPLIES B0009990 Home Depot Credit Services 7/17/2021 $10,000.00 MAINTENANCE SUPPLIES B0009991 Elite Backgrounds 7/17/2021 $1,200.00 BACKGROUND CHECK B0009992 Rebtabko Design 7/17/2021 $500.00 DESIGN SERVICES/CBOC B0009993 Rebtabko Design 7/17/2021 $4,000.00 DESIGN SERVICES B0009994 Augusoft, Inc 7/20/2021 $8,749.29 SOFTWARE RENEWAL B0009995 Com1 Communications 7/21/2021 $1,718.00 BUILDING 18 NETWORK CABLING B0009996 Foundation for Calif.

Community Colleges 7/22/2021 $17,500.00 SYSTEMWIDE TECH ACCESS COLLBA

B0009997 Kristine Finnstrom 7/26/2021 $800.00 DCIPP PROGRAM B0009999 Office Depot 7/27/2021 $750.00 OFFICE SUPPLIES B0010000 Office Depot 7/27/2021 $788.00 OFFICE SUPPLIES B0010001 Alton K. Lee 7/27/2021 $1,000.00 BIOTECH MAPPING PROJECT B0010002 ARC Document Solutions, LLC 7/27/2021 $10,000.00 SIGNAGE/ACRYLIC WALL SHIELDS B0010003 Cambridge West Partnership 7/27/2021 $5,000.00 CONSULTANT SERVICES B0010004 American Eagle Enterprises 7/28/2021 $4,150.00 GYM BLEACHER SERVICES B0010006 Sonitrol 7/29/2021 $911.47 BUILDING 7 WIRING B0010008 Office Depot 7/29/2021 $700.00 FICE SUPPLIES B0010009 Office Depot 7/29/2021 $1,000.00 OFFICE SUPPLIES B0010010 Airgas Northern Ca & Nevada 7/30/2021 $2,000.00 GAS TANK RENTAL B0010011 Community College Library

Consortium 7/30/2021 $79,464.03 LIBRARY DATABASE

B0010012 Zhao Yao 7/30/2021 $38,500.00 CONTRACT SERVICES B0010013 Zhao Yao 7/30/2021 $5,000.00 RECRUITMENT SERVICES B0010014 Solutions Office Interiors 7/30/2021 $23,547.30 HYMAN HALL COMPUTER LAB

RENOVATION B0010015 AT & T 7/30/2021 $143,000.00 PHONE & DATA SERVICE B0010016 Rebtabko Design 7/30/2021 $1,000.00 DESIGN SERVICES B0010017 Kathryn C. Nunes 7/30/2021 $3,000.00 DESIGN SERVICES B0019900 CDW-G 7/15/2021 $33,900.00 PROFESSIONAL SERVICES FOR PO

19900 RECORDING SUITE B0020142 Ojo Technology 7/15/2021 $49,294.79 PROFESSIONAL SERVICES FOR

NEWARK AMAG

- nothing follows -

CONSENT - #13


MEMORANDUM

TO: Board of Trustees FROM: Dr. Eric Bishop DATE: September 8, 2021 SUBJECT: Measure G Project 6114 Renovate Building-5

D.L. Falk Construction, Inc – Unilateral Change Order #3 _____________________________________________________________________________ In July 2020, the Board of Trustees approved a Contract with D.L. Falk Construction, Inc to provide construction services for the Renovate Building-5 project at the Fremont campus. The original contract value is $8,824,000. Change Order #3 was previously approved by the Board of Trustees. The contractor is unwilling to sign the change order as originally agreed and per contract requirements. In an effort to maintain progress and ensure timely payments, the District will convert Change Order #3 to a unilateral change order to the construction agreement. Funding will be provided from Fund 43 - Measure G. RECOMMENDATION The Superintendent/President recommends the Board of Trustees approve conversion of this document to a unilateral change order to the contract with D.L. Falk Construction, Inc.

Ohlone Community College District CHANGE ORDER NO. 43600 Mission Boulevard (Unilateral): Fremont CA 94539 3

CHANGE ORDER (UNILATERAL) 6114 - Renovate Building 5 Date: 8/11/2021 BPO No.: B1162101

DSA File No.: DSA Appl. No.: 01-117516

The following parties agree to the terms of this Change Order:

Owner: Ohlone Community College District Contractor: D.L. Falk Construction, Inc.43600 Mission Boulevard 3526 Investment Blvd Fremont CA 94539 Hayward CA 94545

Architect: LPAS Architecture + Design 2484 Natomas Park Drive, Suite 100 Sacramento CA 95833-2938

Reference Description Cost Days Ext.

PCO#: 12 COR 20.3- ASI 2, CCD 1 - Installation of new domestic water storage tank and boiler in $72,542.00 mechanical room. Items not shown correctly on contract documents.

Requested By: Performed By:

Reason: Architect Design Change

PCO#: 44 COR 44.1 - RFI 158 - Replace existing rooftop equipment pads. Current equipment $32,658.00 pads do not align with proposed exhaust fans, are too small, and have leak/structural issues.


Reason: Field Condition

PCO#: 70 COR 40.1 - RFI 196 - Remove exterior footing over-burden to install grease waste $4,070.00 piping



BPO #:B1162101 Change Order #: 3

Contract time will be adjusted as follows: Original Contract Amount: $8,824,000.00

Previous Completion Date: 5/11/2021 Amount of Previously Approved Change Order(s): $278,564.00

0 Calendar Days Extension (zero unless Amount of This Change Order: $109,270.00 otherwise indicated)

Current Completion Date: 5/11/2021 Contract Amount: $9,211,834.00

The undersigned Contractor approves the foregoing as to the changes, if any, to the Contract Price, specified for each item and as to the extensionof time allowed, if any, for completion of the entire work as stated therein, and agrees to furnish all labor, materials and services and perform allwork necessary to complete any additional work specified for the consideration stated therein. Submission of sums which have no basis in fact orwhich Contractor knows are false are at the sole risk of Contractor and may be in violation of the False Claims Act set forth under GovernmentCode section 12650, et seq.

This change order is subject to approval by the governing board of this District and must be signed by the District. Until such time as this changeorder is approved by the District’s governing board and executed by a duly authorized District representative,this change order is not effective andnot binding.

It is expressly understood that the compensation and time, if any, granted herein represent a full accord and satisfaction for any and all time andcost impacts of the items herein, and Contractor waives any and all further compensation or time extension based on the items herein. The value of the extra work or changes expressly includes any and all of the Contractors costs and expenses, both direct and indirect, resulting from additionaltime required on the project or resulting from delay to the project. Any costs, expenses, damages or time extensions not included are deemedwaived.

This unilateral change order shall not constitute a waiver by the District of any right or remedy under the Contract. THE DISTRICT HEREBYRESERVES ALL RIGHTS AND REMEDIES UNDER THE CONTRACT, IN LAW OR IN EQUITY. Signatures: District: Ohlone Community College District 43600 Mission Boulevard Fremont CA 94539

Contractor: D.L. Falk Construction, Inc. 3526 Investment Blvd Hayward CA 94545 UNILATERAL

Name Date Name Date


DateName

END OF DOCUMENT

08/17/2021


CONSENT - #14


MEMORANDUM

TO: Board of Trustees FROM: Dr. Eric Bishop DATE: September 8, 2021 SUBJECT: Measure G Project 6114, Building 5 Renovation

LPAS Architecture + Design, Amendment #8 for Architectural Services In January of 2018, the Board of Trustees amended a Contract with LPAS Architecture + Design to provide design and construction administration services for the Building 5 Renovation project at the Fremont Campus. The original contract value and previously approved amendments total $961,375. Amendment #8 includes additional construction administration services due to construction schedule extension past original scheduled completion date of May 13, 2021. Amendment #8 is issued in the amount of $35,000 and the revised contract amount is $996,375. Funding will be provided from Fund 43 – Measure G funds. RECOMMENDATION The Superintendent/President recommends the Board of Trustees approves Amendment #8 in the amount of $35,000 to the agreement with LPAS Architecture + Design.

AMENDMENT NO. 8 TO CONSULTANT AGREEMENT FOR ARCHITECTURAL SERVICES

BY AND BETWEEN OHLONE COMMUNITY COLLEGE DISTRICT AND

LPAS ARCHITECTURE + DESIGN

This AMENDMENT NO. 8 TO CONSULTANT AGREEMENT FOR ARCHITECTURAL SERVICES (hereinafter referred to as the “Amendment”), is made and entered into this 8th day of September, 2021, by and between the OHLONE COMMUNITY COLLEGE DISTRICT (hereinafter “District”) and LPAS Architecture + Design (hereinafter “Architect”) (jointly, the “Parties”) as follows:

RECITALS

WHEREAS, the Parties entered into an Consultant Agreement for Architectural Services dated April 12, 2017 (“Consultant Agreement”) relative to the planning and design of the projects for the District’s Measure G Bond Program, and at this time desire to amend and supplement the Agreement.

NOW, THEREFORE, the parties agree as follows:

Section 1. Amendment of Agreement.

The scope of work identified in the Consultant Agreement as “Services” is amended and supplemented to include the scope of work described in Amendment #8 Exhibit 1, attached hereto and incorporated herein as Exhibit “1.” Furthermore, the payment of consideration to Consultant as provided in the Fee Proposal shall be full compensation for all of Consultant’s Services incurred in the performance of the scope of work described in the Fee Proposal.

Section 2. Other Provisions Reaffirmed

All other provisions of the Consultant Agreement shall remain in full force and effect and are reaffirmed. If there is any conflict between this Amendment and any provision of the Agreement relating to scope of work, the provisions of this Amendment shall control.

IN WITNESS WHEREOF, the Parties have executed and entered into this Agreement as of the date herein above set forth.

Dated: , 2021 Dated: , 2021

OHLONE COMMUNITY COLLEGE LPAS ARCHITECTURE + DESIGN DISTRICT

By: By:

Print Name: __________________ Print Name:

Print Title: ____________ Print Title:

Amendment No. 8 to Consultant Agreement for Architectural Services 1

LPAS Architecture + Design – Amendment #8 – Exhibit 1

Amendment #8 to the Consultant Agreement for Architectural Services dated April 12, 2017 between Ohlone Community College District and LPAS Architecture + Design.

DATE OF REVISION: September 8, 2021

SCOPE: Additional construction administration services due to construction schedule extension past original scheduled completion date of May 13, 2021.

COMPENSATION: Contract Schedule of Values is as follows:

Additional construction administration services $ 35,000

Net change due to this revision: $ 35,000

SCHEDULE: Term is extended to October 13, 2021.

OTHER: All other contract terms are to remain in place per the agreement referenced above.

CONSENT - #15


MEMORANDUM

TO: Board of Trustees FROM: Dr. Eric Bishop DATE: September 8, 2021 SUBJECT: Measure G Project 6114 Renovate Building-5

D.L. Falk Construction, Inc – Change Order #4 _____________________________________________________________________________ In July 2020, the Board of Trustees approved a Contract with D.L. Falk Construction, Inc to provide construction services for the Renovate Building-5 project at the Fremont campus. The original contract value and previously approved change orders total $9,211,834. Change Order #4 includes costs to add t-bar ceiling structural attachments to the kitchen hoods, added wall tile in the Jamba Juice / coffee area, replacement of an existing drainage inlet cover, and the addition of a stainless kitchen equipment stand. The amount of this change order is $13,558, and the revised contract amount is $9,225,392. Funding will be provided from Fund 43 - Measure G. RECOMMENDATION The Superintendent/Superintendent recommends the Board of Trustees approves Change Order #4 in the additive amount of $13,558 to the contract with D.L. Falk Construction, Inc.

Ohlone Community College District43600 Mission Boulevard

CHANGE ORDER NO.:

4Fremont CA 94539

Change Order 6114 - Renovate Building 5 Date: 9/8/2021 BPO No.: B1162101

DSA File No.: DSA Appl. No.: 01-117516

The following parties agree to the terms of this Change Order:

Owner: Ohlone Community College District Contractor: D.L. Falk Construction, Inc.43600 Mission Boulevard 3526 Investment Blvd Fremont CA 94539 Hayward CA 94545


Reference Description Cost Days Ext.

PCO#: 69 COR 45.1 - RFI 205.1 Added angle welded to T-Bar Ceiling Grid for structural support $6,195.00 for the Kitchen Hoods.



PCO#: 81 COR 53 RFI 248 - Added wall tile at Jamba Juice / coffee area. $1,771.00 Requested By: Performed By:


PCO#: 87 COR 60 RFI 266 - Replace existing drainage inlet cover at front stairs with ADA $1,447.00 compliant grate cover.



PCO#: 90 COR 63 RFI 278 - Added Stainless Steel Kitchen Equipment Stand C27. $4,145.00 Requested By: Performed By:



https://4,145.00

https://1,447.00

https://1,771.00

https://6,195.00

Contract time will be adjusted as follows: Original Contract Amount: $8,824,000.00

Previous Completion Date: 5/11/2021 Amount of Previously Approved Change Order(s): $387,834.00

0 Calendar Days Extension (zero unless otherwise indicated)

Current Completion Date: 5/11/2021

Amount of This Change Order:

Contract Amount:

$13,558.00

$9,225,392.00

The undersigned Contractor approves the foregoing as to the changes, if any, to the Contract Price, specified for each item and as to the extensionof time allowed, if any, for completion of the entire work as stated therein, and agrees to furnish all labor, materials and services and perform allwork necessary to complete any additional work specified for the consideration stated therein. Submission of sums which have no basis in fact orwhich Contractor knows are false are at the sole risk of Contractor and may be in violation of the False Claims Act set forth under GovernmentCode section 12650, et seq.

This change order is subject to approval by the governing board of this District and must be signed by the District. Until such time as this changeorder is approved by the District’s governing board and executed by a duly authorized District representative,this change order is not effective andnot binding.

It is expressly understood that the compensation and time, if any, granted herein represent a full accord and satisfaction for any and all time andcost impacts of the items herein, and Contractor waives any and all further compensation or time extension based on the items herein. The value of the extra work or changes expressly includes any and all of the Contractors costs and expenses, both direct and indirect, resulting from additionaltime required on the project or resulting from delay to the project. Any costs, expenses, damages or time extensions not included are deemedwaived. Signatures: District: Contractor: Ohlone Community College District 43600 Mission Boulevard Fremont CA 94539

D.L. Falk Con3526 InvestmeHayward CA

struction, Inc. nt Blvd 94545

Name Date Name Date


Name Date

END OF DOCUMENT


X

REQUISITION NUMBER:OHLONE COMMUNITY COLLEGE DISTRICT

B1162101PURCHASE REQUISTION FORM CHECK APPLICABLE

PO PLEASE NOTE: This document may not be used to purchase materials or services

from a vendor BPO

CONTRACT

DATE: ACCOUNT CODE (INCLUDE ALL 24 DIGITS): STAFF MEMBER REQUESTING:

9/8/2021 43_0_28_71510_6114_56210

DATE DELIVERY REQUIRED BY: DELIVER TO: ROOM#: QUOTE#:

TYPE OR PRINT LEGIBLY

QUANTITY UNIT PART# DESCRIPTION ESTIMATED UNIT

PRICE EXTENSION

PRICE

Please refer to contract #B1162101

Original contract amount $8,824,000.00

Previous changes $387,834.00

This Change Order #4 $13,558.00

Revised Contract Amount $9,225,392.00

Change Order #004

SUGGESTED VENDOR SHIPPING

SUB-TOTAL

TAX

Vendor ID: 0249768D.L. Falk Construction, Inc.

TOTAL $13,558.00

SIGNATURE OF REQUISITIONER Date BUDGET MANAGER APPROVAL Date

I.T. MANAGER APPROVAL (IF APPLICABLE) Date VICE PRESIDENT APPROVAL (IF APPLICABLE) Date

FOR BUSINESS OFFICE USE ONLY - DO NOT WRITE IN SHADED AREA

DATE:ACCOUNTING

POSTED BY:

UNENCUBERED BALANCE: BUDGET TRANSFER:

FOB: SHIP VIA:

$

CONFIRMING: DELIVERY DATE:

PO#: TERMS:

PURCHASING

DATE REMARKS

Page 3 of 3

https://13,558.00

CONSENT - #16


MEMORANDUM

TO: Board of Trustees FROM: Eric Bishop DATE: September 8, 2021 SUBJECT: Ratification of College Connection Program Agreement – Averroes High School Dr. Melissa Cervantes, Executive Dean of Equity, Inclusivity, and Campus Diversity, presents a Memorandum of Understanding between Averroes High School (AHS) and Ohlone College (OCCD) and the draft agreement for approval. BACKGROUND The College Connection Program allows high school students to experience college as an integrated component of their high school day. Students enroll in courses on the Ohlone campus while still enjoying and being a part of their high school community. College Connection students take high school classes in the morning and the college classes of their choice in the afternoon, giving them the opportunity to get a head start on college, whether it be continuing at a community college or earning transferable units to a four-year college or university. RECOMMENDATION The Superintendent/President recommends that the Board of Trustees ratify the College Connection program agreement between Ohlone College and Averroes High School.

Ohlone Community College District Averroes High School

Agreement for Operation of the College Connection Program

Ohlone Community College District and Averroes High School, agree to conduct the College Connection Program. According to the standard term within the California Education system, the name of this program is Middle College Program however Ohlone's branding for this program is called College Connections Program.

This Ohlone and College Connections Partnership Agreement ("CCP") is between Ohlone Community College District ("OCCD"), 43600 Mission Blvd., Fremont, CA 94539, and Averroes High School ("AHS"), PO Box 455, Fremont, CA 94537.

1. DEFINITIONS 1.1 College Connections is an alternative education collaboration between the Averroes

High School and Ohlone College. College Connection provides a supportive, academically rigorous environment for self-directed learners looking for a nontraditional collegiate pathway for high school students attending AHS who will attend Ohlone College full time on a daily basis earning both high school and college credit. College Connection gives students an opportunity to achieve high school and college academic success, explore and pursue vocational and career aspirations, and prepare themselves for future college experiences in a supportive, academically-challenging environment. Working in collaboration between OCCD and AHS, College Connections students pursue post-secondary goals through a highly engaging instructional program that is based on critical thinking, collaboration, and effective communication.

1.2 The goals of the College Connections Program include: a. helping students adequately prepare themselves for college; b. helping students adequately prepare themselves for a career; c. exposing students to several career opportunity opportunities and courses

not available to typical high school students; d. providing students, the support and services needed to be successful in high

school and college courses; e. giving students a solid foundation for "life as a college student"; f . emphasizing that college can be "for all students"; and g. giving underrepresented minority and/or non-traditional students an

opportunity to pursue higher education.

TERMS AND CONDITIONS

2. DESCRIPTION OF PROGRAM 2.1 The College Connections Program is an alternative education program conducted

by Ohlone Community College District and Averroes High School. Selected high school seniors will attend Ohlone College on a daily basis, earning both high school and college credits.

2.2 The students will be required to enroll in college classes as early as their 10th grade year. Ninth grade will attend on campus and learn the soft skills necessary to enroll in classes as early as the summer of their 10th grade year. 10 grade students will enroll

in 1 Ohlone class a semester, and 11112th grade students will enroll in 1-4 classes a semester based on the number of credits and demand. Participation in Ohlone classes will be conducted through the existing College and Career Access Pathways (CCAP) enrollment procedure. Because students are concurrently enrolled in high school and college, they may take advantage of counseling services, support services such as tutoring and libraries at Ohlone College.

3. LENGTH OF PROGRAM 3.1 The program will operate on a schedule following the Ohlone College Academic

Calendar.

4. NUMBER OF STUDENTS 4.1 The program will enroll a maximum of 60, 10-16 freshman, 10-16 sophomore, 10-

16 juniors, 10-12 seniors. Seniors, Juniors, and Sophomore will commit to a fullyear program.

5. SELECTION OF STUDENTS 5.1 Students will be selected based on an application, transcript evaluation, interview,

and teacher/advisor recommendations. This program is designed for non-traditional, under-represented, and under-serviced students. The keys to success in this program are "readiness" and motivation for college-level work. The number of spots from each school will be determined by AHS.

6. SUPERVISION AND ADVISING 6.1 Two part-time high school teachers/ advisors will be assigned to the program. The

teachers/advisors will be employees of AHS and will have the responsibility to meet with students on a daily basis to counsel with students and parents and to assure the opportunity for success of students as they progress through the program.

6.2 AHS teachers/advisors will work closely with and get advice from an OCCD counselor who had knowledge about CCP.

7. SELECTION OF TEACHER/ADVISOR 7.1 The teachers and College Connection Program counselor will be selected and

employed by AHS.

8. TRANSPORTATION 8.1 Transportation is the responsibility of the individual student.

9. EXTRA-CURRICULAR ACTIVITIES AND ATHLETICS/HIGH SCHOOL 9.1 For purposes of this agreement, students shall remain with their high school district

and will be subject to the rules and regulations of their district regarding extracurricular activities and athletics. Students are still considered students in high school and will be expected to graduate with their class.

1 0.PROGRAM COST 10.1 No tuition will be charged to students by OCCD. Normal school tuition will be charged

by AHS. Student fees decrease in grades 11 +12 because they will be taking more classes at the college level. Financial aid as well as work study is provided for all accepted students who may need it. Students will be responsible for college textbook

costs and parking fees if parking is used. AHS will work with students in hardship cases.

11.FACILITIES 11.1 OCCD will provide adequate classroom space at its facilities and office space for

teachers, or other mutually agreed upon location, to conduct instruction and do so without charge to AHS or students. OCCD agrees to clean, maintain, and safeguard OCCD's premises. OCCD warrants that its facilities are safe and compliant with all applicable building, fire, and safety codes.

11.2 Ohlone will provide a computer, telephone line, Ohlone email address, internet access, and a classroom and an office for the teacher.

11.3 AHS will furnish, at its own expense, all AHS course materials, specialized equipment, and other necessary equipment for all AHS students. The parties understand that such equipment and materials are AHS's sole property.

12.PROGRAM ASSESSMENT 12.1 High school teachers and counselors assigned to this program will meet regularly

with the appropriate Ohlone College Connection Counselor, AHS staff member, and Ohlone Academic Affairs Representative in order to assess the progress of the program. It is the responsibility of the high school teacher/advisor, with the support of all participating high school and college record-keeping departments, to supply data needed to develop necessary information for evaluation purposes.

13.ON-SITE POINT OF CONTACT 13.1 OCCD: Student Pathways Program Manager, Robert Smith. 13.2 AHS will keep OCCD representatives informed when they have a substitute

teacher in case of emergency.

14.PROGRAM EVALUATIONS/ RECOMMENDATIONS 14.1 A committee representing all constituencies will meet at least once each semester

in order to evaluate the program and make specific recommendations.

15.PROGRAM CREDIT EARNED BY STUDENTS 15.1 All college-level credit earned while participating in the College Connections Program

will remain on the Ohlone College transcript. Since students are concurrently enrolled in high school and college, AHS may need to consider college coursework completed, along with required high school level courses passed, when evaluating their students to meet graduation requirements. Students must meet the high school graduation requirements in their district as defined by their AHS Board.

16.OHLONE APPLICATION PROCEDURE 16.1 OCCD will be responsible for processing student applications with Ohlone's

assigned counselor, and AHS teachers'/advisors' assistance. 16.2 OCCD will provide the necessary admission and registration forms and procedures,

and both OCCD and AHS will jointly ensure that each applicant accepted has met all the enrollment requirements, including liability and medical care coverage requirements if any.

16.3 AHS agrees to assist OCCD in the admission and registration of AHS students as may be necessary and requested by OCCD.

16.4 AHS and OCCD understand and agree that successful OCCD admission and registration requires that each participating student has completed the OCCD enrollment application process.

16.5 Participating students enrolled in a course offered through the College Connections Agreement shall not be assessed any fee that is prohibited by California Education Code Sections 49011, 76060.5, 76140, 76223, 76300, 76350, and 79121. Sec. 2 (f) & (q).

17.PARTICIPATING STUDENTS 17.1 A high school student enrolled in a course offered through a College Connections

Agreement shall not be assessed any fee that is prohibited by Education Code Section 49011. See also Sec. 2 (f). The Governing Board of OCCD shall exempt special part-time students described in subdivision (p) from the fee requirements in Sections 76060.5, 76140, 76223, 76300, 76350, and 79121. Sec. 2 (p) & (q).

17.2 Participating students must meet all OCCD prerequisite requirements as established by OCCD and stated in the OCCD catalog before enrolling in a course offered as part of this CCP Agreement.

17.3 Grades earned by students enrolled in courses offered as part of this CCP Agreement will be posted on the official OCCD transcript. Students may submit a request for Pass/No Pass if the course is designated as such in the OCCD catalog.

17.4 Students enrolled in courses offered as part of this CCP Agreement will be directed to the official catalog of the college for information regarding applicable policies and procedures.

17.5 Students enrolled in OCCD courses offered as part of this CCP Agreement will be eligible for student support services, which shall be available to them at the college or through AHS. OCCD shall ensure that student support services, including counseling and guidance, assistance with assessment and placement, and tutoring are available to participating students at the college. AHS shall ensure that support services, including counseling and guidance, and assistance with assessment and placement are available to students at AHS.

17.6 Students who withdraw from courses offered as part of this CCP Agreement will not receive OCCD credit. Students must comply with, and submit appropriate information/paperwork, by all published deadlines. Transcripts will be annotated according to OCCD policy.

17.7 Any OCCD course dropped prior to the W (Withdraw) deadline will not appear on the AHS or the Ohlone transcript.

18.CCP AGREEMENT COURSES 18.1 OCCD is responsible for all courses and educational programs offered at the

Ohlone campus as part of the CCP Agreement and AHS is responsible for all high school courses offered on the Ohlone campus and taught by AHS teachers.

18.2 Courses offered as part of a CCP Agreement either at OCCD or AHS shall be jointly reviewed and approved for inclusion in the CCP Agreement.

18.3 Ohlone courses offered as part of this CCP Agreement will comply with all applicable regulations, policies, procedures, prerequisites, and standards applicable to OCCD as well as any corresponding policies, practices, and requirements of AHS. In the event of a conflict between OCCD course-related regulations, policies, procedures, prerequisites, and standards and AHS policies, practices, and requirements, the OCCD regulations, policies, procedures, prerequisites, and standards, shall prevail.

18.4 Site visits and teacher evaluations by one or more representatives from AHS shall be permitted to ensure that AHS courses offered are in compliance with AHS academic standards.

18.5 A student's withdrawal prior to completion of an Ohlone course offered as part of this CCP Agreement shall be in accordance with the OCCD guidelines, policies, pertinent statutes, and regulations.

19.ASSESSMENT OF LEARNING AND CONDUCT 19.1 Students enrolled in OCCD courses offered as part of this CCP Agreement shall be

held to the same grading standards as those expected of students in courses taught on the OCCD campus.

19.2 Students enrolled in OCCD courses offered as part of this CCP Agreement shall be assessed using the same methods (e.g., papers, portfolios, quizzes, labs, etc.) as students in courses taught on the OCCD campus.

19.3 Students enrolled in OCCD courses offered as part of this CCP Agreement shall be held to the same behavioral standards as those expected of students in courses taught on the OCCD campus.

19.4 Students enrolled in OCCD courses offered as part of this CCP Agreement who have approved Section 504 Plans that provide accommodations to the educational environment such as extended time on tests or special seating shall be implemented by OCCD when a student completes intake with Student Accessibility Services. Accommodations involving the provision of special equipment or services or additional personnel, such as sign language interpreters shall be provided by OCCD for OCCD courses.

19.5 Students enrolled in AHS courses offered as part of this CCP Agreement who have an Individualized Education Program ("IEP") shall receive all programs and services provided for under the IEP by AHS. The OCCD has no responsibility for implementing any portion of a student's IEP.

19.6 OCCD and AHS shall jointly draft a Notice to Parents that outlines the FERPA rights, responsibilities of students participating in the CCP Program, and the respective responsibilities of OCCD and AHS described in this Agreement and provide the College Connections orientations for parents and students.

20.LIAISON AND COORDINATION OF RESPONSIBILITIES 20.1 OCCD shall appoint an administrator who will serve as a point of contact to

facilitate coordination and cooperation between OCCD and AHS in conformity with OCCD policies and standards. Among other things, the OCCD administrator and the AHS educational administrator shall collaborate to determine the process for timely receiving, investigating, and remediating complaints of sexual misconduct or other conduct covered by Title IX of the Education Amendments of 1972 alleged to have occurred in the CCP program.

20.2 OCCD will provide AHS personnel with reasonable assistance, direction, and instruction in how to fulfill their responsibilities under this CCP Agreement, including conducting appropriate student assessments, outreach/recruitment activities, and compliance with OCCD policies, procedures, and academic standards.

20.3 AHS shall provide personnel to perform clerical services and services associated with student outreach and recruitment activities, student assessment and OCCD applications, the enrollment of eligible students, and other related services as deemed necessary. 20.3A The total number of high school students by school site enrolled in each

partnership, aggregated by gender and ethnicity, and reported in compliance with all applicable state and federal privacy laws

20.3B The total number of OCCD courses by course category and type and by school site enrolled in by CCP partnership participants.

20.3C The total number and percentage of successful course completions, by course category and type and by school site, of CCP partnership participants.

20.30 The total number of full-time equivalent students generated by CCP partnership community college district participants.

20.4 OCCD will complete and submit the Apportionment Attendance Report (CCFS 320).

21.APPORTIONMENT 21.1 OCCD shall include the students enrolled in a CCP Agreement course in its report

of full-time equivalent students (FTES) for purposes of receiving state apportionments when the course(s) complies with current requirements for dual enrollment under applicable California law.

21.2 OCCD shall not receive a state allowance or apportionment for an instructional activity for which AHS has been, or shall be, paid an allowance or apportionment.

21.3 The attendance of a high school pupil at OCCD as a special part-time or full-time student pursuant to this section is authorized attendance for which OCCD shall be credited or reimbursed pursuant to Education Code, provided that no school district has received reimbursement for the same instructional activity.

22.CERTIFICATIONS 22.1 AHS certifies that the direct education costs of the courses offered as part of this

CCP Agreement are not being fully funded through other sources. 22.2 OCCD certifies that it has not received full compensation for the direct education

costs for the conduct of the courses offered as part of this CCP Agreement from other sources.

22.3 AHS agrees and acknowledges that OCCD will claim apportionment for AHS students enrolled in OCCD course(s) under this CCP Agreement.

22.4 This CCP Agreement certifies that any AHS teacher teaching a course on an OCCD campus has not been convicted of any sex offense as defined in Education Code § 8701 O or as amended, or any controlled substance offense as defined in Education Code § 87011 or as amended. Sec. 2 (h).

23.PROGRAM IMPROVEMENT 23.1 OCCD and AHS may annually conduct surveys of participating AHS pupils,

instructors, principals, and guidance counselors for the purpose of informing practice, making adjustments, and improving the quality of courses offered as part of this CCP Agreement.

24.RECORDS 24.1 Permanent records of student attendance, grades, and achievement will be

maintained by AHS for AHS students who enroll in a high school course(s) offered as part of this CCP Agreement. Permanent records of student enrollment, grades, and achievement for OCCD students shall be maintained by OCCD.

24.2 AHS shall complete a document certifying that AHS has made a determination that a

participating student is prepared for OCCD level coursework and shall maintain such document on file for audit purposes as prescribed by Title 5 of the California Code of Regulations, section 59026(b).

24.3 Each party shall maintain records pertaining to this CCP Agreement as may be required by federal and state law. Each party may review and obtain a copy of the other party's pertinent records subject to federal and state privacy statutes.

25.INDEMNIFICATION 25.1 AHS agrees to and shall indemnify, save and hold harmless OCCD and its

governing board, officers, employees, administrators, independent contractors, subcontractors, agents, and other representatives from any and all claims, demands, liabilities, costs, expenses, damages, causes of action, losses, and judgments, arising out of AHS's performance of this CCP Agreement. The obligation to indemnify shall extend to all claims and losses that arise from the negligence of AHS, its officers, employees, independent contractors, subcontractors, agents, and other representatives.

25.2 OCCD agrees to and shall indemnify, save and hold harmless AHS and its governing board, officers, employees, administrators, independent contractors, subcontractors, agents, and other representatives from any and all claims, demands, liabilities, costs, expenses, damages, causes of action, losses, and judgments, arising out of OCCD and OCCD'S performance of this CCP Agreement. The obligation to indemnify shall extend to all claims and losses that arise from the negligence of OCCD and OCCD'S officers, employees, independent contractors, subcontractors, agents, and other representatives.

26.INSURANCE 26.1 AHS, in order to protect OCCD, its agents, employees, and officers against claims

and liability for death, injury, loss, and damage arising out of or in any manner connected with the performance and operation of the terms of this CCP Agreement, shall secure and maintain in force during the entire term of this CCP Agreement, general liability insurance coverage or an approved program of self-insurance in the amount of not less than ONE MILLION DOLLARS ($1,000,000) per incident, and property damage insurance of not less than ONE HUNDRED THOUSAND DOLLARS ($100,000) per accident with an admitted California insurer duly licensed to engage in the business of insurance in the State of California, or public entity risk management Joint Powers Authority, authorized to provide public liability and property damage insurance in the state of California. Said policy of insurance, insurance coverage through a public entity risk management JPA or program of selfinsurance shall expressly name OCCD, its agents, employees, and officers as an additional insured for the purposes of this CCAP Agreement. A certificate of insurance including such endorsement shall be furnished to OCCD.

26.2 For the purpose of Workers' Compensation, AHS shall be the "primary employer" for all its personnel who perform services as a teacher. AHS shall be solely responsible for processing, investigating, defending, and paying all workers' compensation claims by their respective AHS personnel made in connection with performing services and receiving instruction under this CCP Agreement. AHS agrees to hold harmless, indemnify, and defend OCCD, its directors, officers, agents, and employees from any liability resulting from its failure to process, investigate, defend, or pay any workers' compensation claims by AHS personnel connected with providing services under this CCP Agreement. OCCD is not responsible for non-AHS

personnel who may serve as the teacher(s) or students who are not affiliated with OCCD.

27 .NON-DISCRIMINATION 27.1 Neither AHS nor OCCD shall discriminate on the basis of race or ethnicity, gender,

nationality, physical or mental disability, sexual orientation, religion, or any other protected class under California State or federal law.

28.TERMINATION 28.1 Either party may terminate this CCP Agreement by giving written notice specifying

the effective date and scope of such termination. The termination notice must be presented by January 15 for the following fall semester. Written notice of termination of this CCP Agreement shall be addressed to the responsible person.

29.NOTICES 29.1 Any and all notices required to be given hereunder shall be deemed given when

personally delivered or deposited in the U.S. Mail, postage to be prepaid, to the following addresses:

Ohlone Community College District 43600 Mission Blvd. Fremont, CA 94539

Dr. Eric Bishop, President/Superintendent

Averroes High School P.O. Box455

Fremont CA 94537 Ms.Reem Bilbeisi, Principal/Director

30.INTEGRA TION 30.1 This CCP Agreement sets forth the entire agreement between the Parties relating

to the subject matter of this CCP Agreement. All agreements or representations, express or implied, oral or written, of the Parties with regard to the subject matter hereof are incorporated into this CCP Agreement.

31.MODIFICATION AND AMENDMENT 31.1 No modifications or amendments of any of the terms or provisions of this CCP

Agreement shall be binding unless made in writing and signed by the Parties.

32.GOVERNING LAWS 32.1 This CCP Agreement shall be interpreted according to the laws of the State of

California.

33.COMMUNITY OHLONE DISTRICT BOUNDARIES 33.1 For locations outside the geographical boundaries of OCCD, OCCD will comply

with the requirements of Title 5 of the California Code of Regulations, Sections 53000 et seq. or as amended, concerning approval by adjoining high school or community college districts and use of non-district facilities.

34.SEVERABILITY 34.1 This CCP Agreement shall be considered severable, such that if any provision or part

of the CCP Agreement is ever held invalid under any law or ruling, that provision or part of the CCP Agreement shall remain in force and effect to the extent allowed by law, and all other provisions or parts shall remain in full force and effect.

35.COUNTERPARTS 35.1 This CCP Agreement may be executed by the parties in separate counterparts,

each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument.

TERM OF AGREEMENT: The term of this College Connections Agreement shall be for three years beginning in August 2021 and ending on June 30, 2024, and requires renewal every two years by July 1, unless otherwise terminated in accordance with Section 29 of this CCP Agreement. This agreement shall stay in effect until it is amended or terminated by the districts involved. Executed on this 11th day of August 2021

Signatures of authorized officials:

ReeM Citbe1)i Reem Bilbeisi (Aug 11, 202112:41 PDT)

Reem Bilbeisi Averroes High School Principal/Director

Dr. Eric Bishop Ohlone Community College District Superintendent/President

CONSENT - #17


MEMORANDUM

TO: Board of Trustees FROM: Dr. Eric Bishop DATE: September 8, 2021 SUBJECT: Ratification of Contracts ______________________________________________________________________________ Board Policy 6340 delegates to the President/Superintendent “the authority to enter into contracts on behalf of the District and to establish administrative procedures for contract awards and management…” Both District Policy and Education Code Section 81655 state that any such contract is not a valid or enforceable obligation against the District until it is approved or ratified by the Board. In the past, most contracts have been ratified by inclusion in the warrant report, which provided information on checks that have already been written. To make contract reporting more transparent, the District is now providing contract information for the Board in the attached format. This will allow the Board to take action prior to payments being made. As before, where a specific contract requires prior Board approval or where the nature of the contract warrants specific action, these transactions will continue to be separated out and placed on the action or consent agenda for individual consideration. Funding for each contract has been verified from the appropriate fund account or grant. RECOMMENDATION The Superintendent/President recommends that the Board of Trustees ratifies the contracts on the attached page(s).


Contract List September 8, 2021

Note: Fund 10 = General Fund Fund 41 = Capital Outlay (State or Redevelopment Funding) Fund 12 = Program Distribution (Other Income) Fund 42 = Measure A Bond Fund 13 = Community Education Fund 43 = Measure G Bond Fund 18 = Special Projects Fund 69 = Internal Services Fund Fund 21 = Grant Funding Fund 71 = ASOC Fund 79 = Trust & Agency Accounts

No. Contractor Description Amount

Account For

2752201 Thyssen Krupp Elevator Elevator Testing Service $22,000.00 Fund 41 District

2762201 Comevo Software Program for Custom ESL Placement for Multiple Measures- Setup and Usage Fee- 1st Year

$17,850.00 Fund 20 District

2772201 Chemsearch/ NCH Corp Water Treatment Service $23,386.92 Fund 10 District

2782201 Knorr Systems Swimming Pool Equipment Maintenance Service $13,831.00 Fund 10 Fremont

2792201 Student Insurance Basic Student and Athlete Accident Medical Insurance


2802201 Lucile S. Parkard Children’s Hospital Clinical Agreement N/A N/A District

2822201 Premier Chemical Haz Mat Waste Disposal Services $60,000.00 Fund 10 District

2852201 Dannis Woliver Kelley Legal Service $10,000.00 Fund 10 District

1742102 Canon Solutions America 2nd Year of 5 Years Copier Maintenance Program $12,000.00 Fund 10 District

1752102 Canon Solutions Services 2nd Year of 5 Years Copier Monthly Rental Program $97,800.00 Fund 10 District

1232201 Ready Refresh Drinking Water Service $15,000.00 Fund 10 District

2182102 Virus Geeks Renewal of COVID Testing For Students and Employees



Contract List September 8, 2021

Note: Fund 10 = General Fund Fund 41 = Capital Outlay (State or Redevelopment Funding) Fund 12 = Program Distribution (Other Income) Fund 42 = Measure A Bond Fund 13 = Community Education Fund 43 = Measure G Bond Fund 18 = Special Projects Fund 69 = Internal Services Fund Fund 21 = Grant Funding Fund 71 = ASOC Fund 79 = Trust & Agency Accounts

No. Contractor Description Amount

Account For

2362102 Sustainable Agriculture Education 2nd Year of Sustain the Planet Program $31,500.00 Fund 21 District

7771210 Heartland Payment System Tuition and Fee Service $150,000.00 Fund 10 District

2212102 Integrated Academic Solutions Develop Comprehensive Human Capital Management


1402102 Siemens Bldg. Technologies 2nd Year of 3 Years for Fire Alarm/Sprinkler System Testing and Inspection Service

$67,173.00 Fund 41 Fremont

9222003 Siemens Bldg. Technologies Final Year of 3 Year Contract for Fire Alarm Sprinkler System Testing and Inspection Service

$21,895.00 Fund 41 Newark


MEMORANDUM

TO:

FROM:

DATE:

Board of Trustees

Dr. Eric Bishop

September 8, 2021

SUBJECT: Naming Buildings & Capital Assets

Mr. Garrett C. Yee and Ms. Maria Yee (the “Donor”) wish to support Ohlone College by providing a gift of fifty thousand dollars ($50,000) to the Ohlone College Foundation (the “Gift”). In recognition of the Gift, the rear study area of the fifth (5th) floor of the Learning Commons Building shall be named the “Garrett & Maria Yee Bayview Lounge”. This area is outlined in red in Exhibit A of the Gift Agreement.

RECOMMENDATION

The Superintendent/President recommends the naming of the rear study area of the fifth (5th) floor of the Learning Commons Building in recognition of Gilbert and Maria Yee.

CONSENT - #18

..

COLLEGE

Foundat,o�

This Gift Agreement dated the 26th day of July, 2021.

Between:

Garrett & Maria Yee

(the "Donor")

And

Ohlone College Foundation

("Foundation")

on behalf of the Ohlone Community College District,

for the naming rights to the the rear study area of the fifth (5th) floor of the Learning Commons Building

1. Intent

The Donor wishes to support the Ohlone College Foundation Institutional Endowment Fund (IEF) by providing a gift of fifty thousand dollars ($50,000) to the Foundation through an eight-year commitment (the "Gift"). The initial $10,000 of the Gift will be transferred from the Yee Family Fund (88.70880). The remaining $40,000 will be paid in $5,000 installments annually, beginning in 2021. In recognition of the Gift, the Foundation will name the rear study area of the fifth (5th) floor of the Learning Commons Building.

2. Reminders

The Foundation will send a Gift payment reminder to the Donor one (1) month before each remittance date (if applicable). Payments are to be made to the Ohlone College Foundation, 43600 Mission Blvd., Fremont, CA 94539, Attention: Executive Director.

Garrett & Maria Yee Gift Agreement Page 1

STANDING REPORT – #19


MEMORANDUM

TO: Board of Trustees FROM: Dr. Eric Bishop DATE: September 8th, 2021 SUBJECT: Report from Faculty Senate Faculty Senate will provide a brief report to the Board of Trustees. RECOMMENDATION Standing report for information only.

STANDING REPORT – #20


MEMORANDUM

TO: Board of Trustees FROM: Dr. Eric Bishop DATE: September 8th, 2021 SUBJECT: Report from the Associated Students of Ohlone College (ASOC) The Associated Students of Ohlone College (ASOC) will provide a brief report to the Board of Trustees. RECOMMENDATION Standing report for information only.

INFORMATION - #21


MEMORANDUM

TO: Board of Trustees FROM: Dr. Eric Bishop DATE: September 8th, 2021 SUBJECT: Report from Ohlone College Foundation The Ohlone College Foundation will provide the Board of Trustees with updates. RECOMMENDATION Information item only.

INFORMATION - #22


MEMORANDUM

TO: Board of Trustees FROM: Dr. Eric Bishop DATE: September 8th, 2021 SUBJECT: President’s Updates The Superintendent/President will provide the Board of Trustees with updates. RECOMMENDATION Information item only.

DISCUSSION / ACTION - #23


MEMORANDUM

TO: Board of Trustees FROM: Dr. Eric Bishop DATE: September 8, 2021 SUBJECT: Review and Acceptance of the Fourth Quarter 2020-21 Financial Report and

Acceptance of Related Budget Changes

In accordance with Title 5, Code 58310, the District is required to submit quarterly financial status reports to the Governing Board and to the State Chancellor’s Office. Additionally, California Government Code Section 53646 requires a report to be made to the governing board of the District showing the status of the District’s investments at the end of each fiscal quarter.

BACKGROUND

The 4th Quarter Financial Report for 2020-21 has been reviewed and prepared with revenues and expenditures information as of June 30, 2021, which includes the Second Principal Apportionment Certification (P2), and the most recent 320 Attendance report. Revenues and expenditures have been reviewed and updated in accordance with Generally Accepted Accounting Principles.

Included in this packet of information is the:

• Fourth Quarter Budget updates - General Unrestricted Fund • Fourth Quarter Budget updates – Consolidated Unrestricted General Funds • Fourth Quarter Budget updates – All other District Funds • Investment Report

A brief budget update will also be provided to the Board of Trustees.

RECOMMENDATION

The Superintendent/President recommends the Board of Trustees accept the Fourth Quarter 2020-21 Financial Report and related budget changes as presented.

OHLONE COMMUNITY COLLEGE DISTRICT 2020-2021 Fourth Quarter

as of June 30, 2021 Unrestricted General Fund

Fund 10 Revenue and Expenditure Budget Comparison

Description 2020-21

Adjusted Budget 2020-21

Unaudited Actuals 2020-21

Variance $ Revenues:

Apportionment per SCFF 44,434,848 44,434,848 -

Hold Harmless Funding 7,283,945 7,283,945 -

Deficit Factor (313,832) (313,832) -

Other Sources of Revenue 5,167,297 5,748,944 581,648

CalSTRS On-Behalf Payment 1,720,902 1,772,116 51,214 Total Revenues 58,293,160 58,926,021 632,862

Expenditures: Full Time Academic Salaries 18,226,768 15,350,558 (2,876,209) Part Time Academic Salaries 7,670,160 8,975,333 1,305,172 Classified Salaries 14,802,021 12,640,908 (2,161,113) Benefits 12,704,941 11,059,989 (1,644,952) CalSTRS On-Behalf Payment 1,720,902 1,772,116 51,214 Supplies 403,172 319,692 (83,481) Operating Exp. 7,791,789 6,819,375 (972,415) Capital Outlay 136,267 120,367 (15,900) Interfund Transfer Out 723,540 1,131,536 407,996 Temporary Expenditures Reductions (5,313,912) 5,313,912

Total Expenditures 58,865,649 58,189,874 (675,775)

Net Activity

Beginning Fund Balance

(572,490)

11,010,097

736,147

11,010,097

1,308,636

-

Ending Fund Balance 10,437,608 11,746,244 1,308,636

17.73% 20.19%

COMPONENTS OF ENDING FUND BALANCE

Description 2020-21

Adjusted Budget 2020-21


Variance $

Assigned to:

5% Contingency Reserve

Rainy Day Reserve

Institutional Improvement

Sabbaticals

Unassigned

2,943,282

4,000,000

768,236

140,000

2,586,089

2,909,494

4,000,000

768,236

140,000

3,928,514

(33,789)

-

-

--

1,342,425

Total Fund Balance 10,437,608 11,746,244 1,308,636

17.73% 20.19%


as of June 30, 2021 Unrestricted General Fund

Budget vs Actuals

10 GENERAL FUND

12 PROGRAM DISTRIBUTION

13 COMMUNITY EDUCATION

14 CONTRACT EDUCATION

Budget YTD

Actuals YTD % Budget

YTD Actuals

YTD % Budget

YTD Actuals

YTD % Budget

YTD Actuals

YTD %

REVENUE

OTHER FINANCING SOURCES

58,093,160

200,000

58,524,121

401,901

25,085

-

25,085

-

1,460,000

-

405,173

303,885

105,000

-

30,192

-

TOTAL REVENUES 58,293,160 58,926,021 101.09% 25,085 25,085 100.00% 1,460,000 709,058 48.6% 105,000 30,192 28.8%

EXPENDITURES

OTHER OUT GO

58,142,109

723,540

57,058,338

1,131,536

124,346

-

22,106

-

1,543,296

-

681,175

-

95,000

-

43,864

-

TOTAL EXPENDITURES 58,865,649 58,189,874 98.85% 124,346 22,106 17.78% 1,543,296 681,175 44.1% 95,000 43,864 46.2%

NET ACTIVITY

BEGINNING FUND BALANCE

(572,489)

11,010,097

736,147

11,010,097

(99,261)

99,261

2,979

99,261

(83,296)

402,248

27,883

402,248

10,000

398,319

(13,672)

398,319

ENDING FUND BALANCE 10,437,608 11,746,244 - 102,240 318,952 430,131 408,319 384,648

17.73% 20.19%

15 SMITH CENTER

18 CIVIC CENTER

TOTAL GENERAL UNRESTRICTED FUND

Budget YTD


YTD Actuals

YTD % Budget

YTD Actuals

YTD %

REVENUE


279,000

-

(29,433)

293,473

250,000

-

237,255

133,907

60,212,245

200,000

59,192,392

1,133,166

TOTAL REVENUES 279,000 264,041 94.64% 250,000 371,162 148.46% 60,412,245 60,325,558 99.86%

EXPENDITURES

OTHER OUT GO

268,900

-

113,888

-

164,900

-

135,106

-

60,338,551

723,540

58,054,478

1,131,536

TOTAL EXPENDITURES 268,900 113,888 42.35% 164,900 135,106 81.93% 61,062,091 59,186,014 96.93%

NET ACTIVITY


10,100

77,079

150,152

77,079

85,100

855,441

236,055

855,441

(649,846)

12,842,447

1,139,545

12,842,447

ENDING FUND BALANCE 87,179 227,231 940,541 1,091,497 12,192,601 13,981,992

19.97% 23.62%


as of June 30, 2021 Restricted General Funds

Budget vs Actuals

20 CATEGORICAL

21 GRANTS

25 PARKING

26 HEALTH SERVICES

Budget YTD


YTD Actuals

YTD % Budget

YTD Actuals

YTD % Budget

YTD Actuals

YTD %

REVENUE


12,456,244

-

8,408,040

-

16,075,901

-

8,575,372

-

465,000

400,000

146,257

618,157

355,000

-

369,242

-

TOTAL REVENUES 12,456,244 8,408,040 67.5% 16,075,901 8,575,372 53.3% 865,000 764,414 88.4% 355,000 369,242 104.0%

EXPENDITURES

OTHER OUT GO

12,293,007

163,237

8,288,463

119,577

17,537,297

231,236

6,603,534

1,904,748

903,100

-

764,414

-

301,321

-

243,191

-

TOTAL EXPENDITURES 12,456,244 8,408,040 67.5% 17,768,533 8,508,282 47.9% 903,100 764,414 84.6% 301,321 243,191 80.7%

NET ACTIVITY


-

1,858

-

1,858

(1,692,632)

1,692,632

67,090

1,692,632

(38,100)

271,737

-

271,737

53,679

-

126,051

-

ENDING FUND BALANCE 1,858 1,858 - 1,759,722 233,637 271,737 53,679 126,051

2020-2021 Fourth Quarter as of June 30, 2021

Other Funds Budget vs Actuals

41 CAPITAL OUTLAY

43 MEASURE G

69 RETIREE BENEFITS

Budget YTD


YTD Actuals

YTD % Budget

YTD Actuals

YTD %

REVENUE


174,083

-

184,002

-

150,000

-

176,428

-

-

268,540

54,802

907,464

TOTAL REVENUES 174,083 184,002 105.7% 150,000 176,428 117.6% 268,540 962,266 358.3%

EXPENDITURES

OTHER OUT GO

446,803

-

203,855

-

29,105,877

-

19,474,749

-

268,540

200,000

238,785

-

TOTAL EXPENDITURES 446,803 203,855 45.6% 29,105,877 19,474,749 66.9% 468,540 238,785 51.0%

NET ACTIVITY


(272,720)

3,931,159

(19,853)

3,931,159

(28,955,877)

28,955,877

(19,298,320)

28,955,877

(200,000)

4,510,504

723,481

4,510,504

ENDING FUND BALANCE 3,658,439 3,911,306 - 9,657,557 4,310,504 5,233,985


2020-2021 Fourth Quarter Budget Changes

REVENUE/ EXPENSE CLASSIFICATION

RECOMMENDED BUDGET CHANGE INCREASE DECREASE EXPLANATION

FUND 10

REVENUE

EXPENDITURES: 1000 ACADEMIC SALARIES

2000 CLASSIFIED SALARIES

3000 BENEFITS

4000 SUPPLIES

5000 OPERATING EXPENSES

6000 CAPITAL OUTLAY

TOTAL CHANGES

FUND 12

4000 SUPPLIES


6000 CAPITAL OUTLAY

FUND 18

4000 SUPPLIES


6000 CAPITAL OUTLAY

FUND 20

1000 ACADEMIC SALARIES


3000 BENEFITS

4000 SUPPLIES


6000 CAPITAL OUTLAY

7000 OTHER CHARGES

375,025 -

- 4,674

52,706 72,874

- 568

35,662 46,175

789,781 508,982

49,573 1,612

927,723 634,884

4,590 -

2,815 1,612

1,612 -

4,427 1,612

19,870 -

- 7,400

3,000 15,470

22,870 22,870

359,454 13,058

572,977 211,518

266,805 180,417

45,547 15,784

512,995 1,355,750

40,020 25.23

3,000 3,000

1,800,798 1,779,552

P-2 adjustments: Adjunct faculty office hours, PT faculty funding, Lottery, Deficit factor.

Budget Transfers.

Budget Transfers.

Budget Transfers.

Budget Transfers.

Budget Transfers. Augmentation: Election budget, Utilities, Legal fees.

Budget Transfers.

Applied Statistics workshops budget setup.

Hospitality budget setup. Budget Transfer.

Budget Transfer.

Budget Transfers.

Budget Transfers.

Budget Transfers.

Budget Transfers. P-2 adjustments:Financial Aid Admin grant

Budget Transfers.

Budget Transfers. P-2 adjustments:Financial Aid Admin grant

Budget Transfers.

Budget Transfers. P-2 adjustments: CalWorks, Veterans funding

Budget Transfers.

Budget Transfers.


Budget Changes

REVENUE/ EXPENSE CLASSIFICATION

RECOMMENDED BUDGET CHANGE INCREASE DECREASE EXPLANATION

FUND 21

1000 ACADEMIC SALARIES


3000 BENEFITS

4000 SUPPLIES


6000 CAPITAL OUTLAY

7000 OTHER CHARGES

TOTAL CHANGES

FUND 25


6000 CAPITAL OUTLAY

TOTAL CHANGES

FUND 74

7000 OTHER CHARGES

TOTAL CHANGES

624,515 18,038

644,228 87,560

221,002 82,631

88,566 34,428

5,912,596 2,173,796

213,746 5,376

8,000 -

7,712,653 2,401,830

7,600

7,600

7,600 7,600

5,088,226

5,088,226 -

Budget Transfers.

Budget Transfers.

Budget Transfers.

Budget Transfers. Lytton Center for History Budget setup

Budget Transfers. HEERF 3, Health PHI, Mental Health Equity, Strong Workforce Budget setup

Budget Transfers.

Budget Transfers.

Budget Transfers.

Budget Transfers.

HEERF 3 budget setup - Fin.Aid. AB19 Promise transfer from F20.


Investment Report

INVESTMENTS BANK AMOUNT PURCHASE

DATE MATURITY

DATE RATE AS OF LIMITATIONS PER DISTRICT POLICY

1 ALAMEDA COUNTY TREASURER

Cash pool investments (All Funds) County Treasurer $ 44,336,481 N/A N/A 0.850% 5/31/2021 None

2 OPEB TRUST Morgan-Stanley Smith Barney

$ 6,430,890 6/1/2010 N/A 5.07% 6.67%

Y-T-D Inception

By Board Resolution and reviewed by the Retirement Board of Authority (RBOA)

3 TECHNOLOGY ENDOWMENT US Bank/Trustee

City & County of S.F.

San Bernardino Joint Powers

Federated Institutional Tax Free

Net Market increase/(decline)

Total Market Value of the Endowment

$

$

$

$

$

1,514,100

1,528,635

6,144,309

(395,818)

8,791,227

11/17/2011

12/19/2011

9/1/2021

10/1/2021

Coupon

5.00%

5.75%

Yield

3.09%

3.75%

Prop 39 Technology Endowment - must be invested in Governmental Bonds

DISCUSSION/ACTION - #24


MEMORANDUM

TO: Board of Trustees FROM: Dr. Eric Bishop DATE: September 8, 2021 SUBJECT: Approval of the 2021-22 Final Budget

In accordance with California Code of Regulations Title 5, section 58300 the District must submit a final budget to the Board of Trustees for its approval by September 15 of each year. The 2021-22 Final Budget is based on the information included in the enacted State Budget. The apportionment revenue is projected at the hold-harmless level, which means 2017-18 level apportionment plus COLA in subsequent years. Year-end close data and trend analysis provide the foundation for the projection of other revenue sources. Expenditures are based on the Tentative Budget and a review of actual activities from the 2020-21 fiscal year. Total Unrestricted General Fund (Fund 10) Revenues are budgeted at $61,897,611, which includes State Apportionment funding as adjusted by 1.03% of deficit factor, and other local sources of revenue. The budget assumes 5.07% funded COLA, but no enrollment growth. Also, since the District shifted summer 2021 FTES to fiscal year 2020-21 to restore base, the FTES projection for 2021-22 includes only Fall 2021 and Spring 2022 terms.

Total Unrestricted General Fund (Fund 10) Expenditures are estimated at $60,747,310, which includes cost 5.07% COLA, impact of classification study, steps & columns, as well as the additional cost related to STRS/PERS rate increases. Total expenditures budget also includes negotiated settlements with CSEA and SEIU. The District projects a positive net activity (revenues less expenditures) in the General Fund/Fund 10 of $1,150,302 in fiscal year 2021-22. The Final Budget maintains the State recommended 5% reserve for economic uncertainty.

RECOMMENDATION The Superintendent/President recommends that the Board of Trustees adopt the 2021-22 Final Budget as presented.

OHLONE COMMUNITY COLLEGE DISTRICT 43600 Mission Blvd., Fremont, CA 94539

39399 Cherry St,, Newark, CA 94560

FINAL BUDGET FISCAL YEAR 2021-2022

Page Intentionally Left Blank

TABLE OF CONTENTS

MESSAGE FROM THE SUPERINTENDENT/PRESIDENT .......................................................................................... 1

GENERAL INFORMATION................................................................................................................................................. 3

About the District ................................................................................................................................................................ 3

Our Vision, Mission, and Values......................................................................................................................................... 5

Governing Board................................................................................................................................................................. 7

Executive Administration .................................................................................................................................................... 7

Budget Development ........................................................................................................................................................... 7

Organizational Chart .......................................................................................................................................................... 8

Integrated Planning and Budgeting .................................................................................................................................. 10

DISTRICT FUNDS OVERVIEW ........................................................................................................................................ 11

AUXILIARY FUNDS OVERVIEW .................................................................................................................................... 12

COMBINED GENERAL FUND.......................................................................................................................................... 13

Narrative ........................................................................................................................................................................... 13

UNRESTRICTED GENERAL FUNDS............................................................................................................................... 14

Narrative ........................................................................................................................................................................... 14

UNRESTRICTED GENERAL FUND (FUND 10).............................................................................................................. 15

Major Revenue Assumptions ............................................................................................................................................. 15

Revenue Sources ............................................................................................................................................................... 18

Major Expenditure Assumptions ....................................................................................................................................... 19

Reserve Assumptions......................................................................................................................................................... 21

Two-Year Budget Summary............................................................................................................................................... 22

Components of Ending Fund Balance............................................................................................................................... 23

PROGRAM DISTRIBUTION (FUND 12) .......................................................................................................................... 24

Narrative ........................................................................................................................................................................... 24

Financial Summary ........................................................................................................................................................... 24

COMMUNITY EDUCATION (FUND 13).......................................................................................................................... 25

Narrative ........................................................................................................................................................................... 25

Fund 13 Financial Summary............................................................................................................................................. 26

CONTRACT EDUCATION (FUND 14) ............................................................................................................................. 27

Narrative ........................................................................................................................................................................... 27


SMITH CENTER (FUND 15) .............................................................................................................................................. 29

Narrative ........................................................................................................................................................................... 29


AUXILIARY SERVICES/RENTALS (FUND 18) .............................................................................................................. 31

Narrative ........................................................................................................................................................................... 31


UNRESTRICTED GENERAL FUND SUMMARY............................................................................................................ 33

RESTRICTED GENERAL FUND (FUNDS 20 – 26) ......................................................................................................... 34

Narrative............................................................................................................................................................................ 34

CATEGORICAL FUND (FUND 20) ................................................................................................................................... 35

Narrative ........................................................................................................................................................................... 35


Fund 20 Categorical Programs Listing ............................................................................................................................ 37

GRANTS FUND (FUND 21) ............................................................................................................................................... 38

Narrative ........................................................................................................................................................................... 38


Fund 21 Grants Listing ..................................................................................................................................................... 40

PARKING FUND (FUND 25) ............................................................................................................................................. 41

Narrative ........................................................................................................................................................................... 41


HEALTH SERVICES FUND (FUND 26) ........................................................................................................................... 43

Narrative ........................................................................................................................................................................... 43


Health Center Expenditures Detail ................................................................................................................................... 45

Restricted General Fund Summary ....................................................................................................................................... 46

GENERAL FUND SUMMARY .......................................................................................................................................... 46

Unrestricted and Restricted Fund Summary..................................................................................................................... 46

ALL OTHER FUNDS (FUNDS 41 – 74)............................................................................................................................. 47

Narrative ........................................................................................................................................................................... 47

RESTRICTED CAPITAL OUTLAY (FUND 41)................................................................................................................ 48

Narrative ........................................................................................................................................................................... 48


Major Project Listings ...................................................................................................................................................... 50

GENERAL OBLIGATION - MEASURE G (FUND 43)..................................................................................................... 51

Narrative ........................................................................................................................................................................... 51


INTERNAL SERVICES FUND (FUND 69) ....................................................................................................................... 54

Narrative............................................................................................................................................................................ 54


FINANCIAL AID FUND (FUND 74).................................................................................................................................. 57

Narrative ........................................................................................................................................................................... 57


Major Financial Aid Programs Listing............................................................................................................................. 59

INVESTMENT TRUST FUND (FUND 76) ........................................................................................................................ 60

Narrative ........................................................................................................................................................................... 60


Total All Other Funds Summary........................................................................................................................................... 62

ALL FUNDS SUMMARY ................................................................................................................................................... 62

Ohlone College Foundation .................................................................................................................................................. 63

FOUNDATION BUDGET SUMMARY.............................................................................................................................. 64

Fund 83 ............................................................................................................................................................................. 64

2021-2022 FINAL BUDGET OHLONE COMMUNITY COLLEGE DISTRICT

MESSAGE FROM THE SUPERINTENDENT/PRESIDENT

The Governor signed the State’s 2021-2022 Budget Act on July 12, 2021. The enacted budget corrects the overestimated deficit of the prior year along with the substantial recovery in the State finances in recent months, focusing investments on supporting California families and businesses in the aftermath of the COVID 19 pandemic. The State budget outlook has dramatically improved since the Governor’s initial budget was released in January 2021. The Budget projects a surplus of about $100 billion, including $25 billion in federal stimulus funds. The State’s community college investment themes include college affordability, student basic needs, diversity, equity and inclusion, support for institutions, guided pathways, workforce development, and pandemic recovery.

The Budget Act increases overall funding for community colleges by more than $3.5 billion over 2020-21 levels through a combination of ongoing and one-time funds. Proposition 98 minimum funding guarantee is projected at $93.7 billion, reflecting an increase of 0.3% over revised 2020-21 funding. California Community Colleges will receive 10.93% of the total Prop 98 funding.

Major Highlights of 2021-22 State Budget Act Includes: • Full repayment of the $1.45 billion in deferrals of the system funding in 2020-21.• 5.07% of compounded Cost of Living Adjustment (COLA) for 2020-21 and 2021-22.• 1.7% of COLA for specific categorical programs such DSPS, Strong Workforce, and

Student Equity and Achievement Programs.• Extends the Student Center Funding Formula’s (SCFF) hold harmless provision by one

additional year through 2024-25.• $150 million for full-time faculty hiring.• $22.2 million ongoing and $90 million one-time for part-time faculty office hours.• $30 million ongoing to support integrated Basic Needs Centers, and $100 million one time

for student basic needs related to food and housing insecurity.• $511 million one-time for Deferred Maintenance and Instructional Equipment.

As you can tell, the State Budget, with about $100 billion in surplus revenue, is a cause for celebration, especially when compared to last year where there was anxiety about a potential 10% cut to apportionment revenues in addition to billions of dollars in deferred payments.

1


However, despite robust state revenues and a significant increase in overall education funding, the budget does not include a base increase or one-time discretionary funding to address the impact of rising operating costs for community colleges. Additionally, the implementation of the SCFF and declining enrollment trends continue to significantly affect the District’s financial resources, especially when the hold-harmless funding provision expires in 2025-26.

Nevertheless, the College is actively working to maintain student access, retention, and success. In line with the three-pronged budget strategy launched two years ago, the District continues to grow its enrollment, increase apportionment and non-apportionment revenues while reducing expenditures, and advocate for changes in the funding formula that benefits Ohlone College. As part of the budget philosophy for this year’s budget, we plan to avoid a structural deficit. We are striving to maintain a balanced budget to ensure the fiscal solvency of the District. Despite the budgetary challenges, Ohlone must remain accessible to our students and the community we serve to meet their educational and career goals.

I look forward to another great year for Ohlone College, focusing on servingness as we continue to institutionalize diversity, equity, and inclusivity toward the success of our students.

Eric B. Bishop, Ed.D. Superintendent/President

2


GENERAL INFORMATION

About the District

The Ohlone Community College District is a multi-campus, single college district located in the southern portion of the San Francisco Bay in California. Serving almost 17,000 students per year, the College has a main campus in the City of Fremont and a center in the City of Newark.

Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named from the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark center is located near Interstate 880 and emphasizes programs in health, environment, and technology.

On December 7, 1965, Fremont and Newark voters approved the creation of the Fremont Newark Junior College District and elected a seven-member Board of Trustees. Ohlone College was established to serve the cities of Fremont and Newark.

Ohlone College opened for classes on September 25, 1967 at a temporary site in the former Junipero Serra, St. Mary of the Palms School for Girls at 650 Washington Boulevard in Fremont.

Ohlone College is accredited by the Accrediting Commission for Community and Junior Colleges (ACCJC), of the Western Association of Schools and Colleges, an institutional accrediting body recognized by the Commission on Recognition of Postsecondary Accreditation and the U.S. Department of Education.

3


The Fremont campus opened in September 1974 and is located on a beautiful 534-acre hillside in the southeast area of Alameda County between Highways 680 and 880, just south of historical Mission San Jose. With 300 acres reserved for open space, the campus offers a peaceful learning environment for students. Natural features including black oak, chaparral, and seasonal springs dominate the landscape and welcome wildlife alongside the academic environment. Additions to the Fremont campus are new Academic Core Building (which opened in 2020); the fine and performing arts center, the Gary Soren Smith Center for the Fine and Performing Arts (1995); the business and technology center, the Morris and Alvirda Hyman Center for Business and Technology (2002); and the Student Services Center (2009).

The Newark Center for Health Sciences and Technology (NCHST) opened in January 2008. The Newark campus is located on Cherry Street west of Highway 880 on a 31-acre site adjacent to the San Francisco Bay. Awarded LEED Platinum Certification, the highest achievable level of sustainability, from the U.S. Green Building Council, the campus serves as a model for other colleges to follow.

4


Our Vision, Mission, and Values

Vision Ohlone College will be known for inclusiveness, innovation, integrity, engagement, and exceptional student success.

Mission Statement Ohlone College offers high quality educational and career pathways and personal enrichment courses to serve the diverse needs of all students and the community. Ohlone provides excellent instruction and support services, awards associate degrees and certificates, and promotes university transfer in an inclusive, equitable, and multicultural environment where student learning and achievement are paramount. Ohlone fosters innovation, encourages student expression, and promotes ethical behavior and global citizenship.

Our Values

Excellence We encourage and empower students and employees to achieve at their fullest potential, encouraging all to engage in ongoing learning and development through high quality education, collaboration, and continuous institutional improvement.

Diversity & Inclusion In the spirit of social justice and equity, we strive to intentionally and purposefully support students and employees from diverse backgrounds, socio-economic groups, ages, abilities, and intersectional identities to reduce barriers in order to allow for greater opportunity to explore their interests, to maximize their ability to define and fulfill their higher education goals and career aspirations.

Innovation We encourage and foster strategic risk-taking in order to foster creativity and to generate new ideas that inspire students, faculty, and staff to optimize student learning and development.

5


Success We continually reassess our efforts to support our campus community and provide the necessary resources and comprehensive support to assist students and employees in defining goals, and enriching their educational and occupational experience, so that we can help develop active, contributing members to our campus and global community.

Integrity We promote ethical behavior and practice transparent communication and decision making, emphasizing civility, respect, trust, mutual accountability, and honesty among students, employees, and the communities we serve, in a climate where everyone feels empowered, heard, and engaged.

Stewardship We engage in participatory/shared governance to provide an exemplary model of stewardship for human, financial, physical, technological, and environmental resources to maximize institutional effectiveness and efficiency.

Health and Wellness We promote the physical and emotional well-being of the campus community by advocating for a healthy campus environment, and leveraging comprehensive support services.

6


Governing Board

Richard Watters, Ed.D. Board Chair Suzanne Lee Chan, Board Vice Chair Greg Bonaccorsi Jan Giovannini-Hill Lance Kwan Elisa Martinez Rakesh Sharma, M.D. Kevin Hamilton, Student Trustee

Executive Administration

Eric Bishop, Ed.D. Superintendent/President

Anthony DiSalvo Vice President, Academic Affairs/Deputy Superintendent

Christopher Dela Rosa, D.M. Vice President, Administrative and Technology Services

Milton Lang, Ed.D. Vice President, Student Services

Shairon Zingsheim Vice President, Human Resources and Training

Budget Development

Farhad Sabit, Executive Director, Fiscal Services Desire Andjou, Accounting Manager Alisa Omeragic, Budget and Payroll Manager

7


Organizational Chart

BOARD OF TRUSTEES

Superintendent/President (CEO) ERIC BISHOP, ED.D.

Vice President, Academic Affairs / Deput y Superintendent (CIO)

ANTHONY DISALV O

Vice President, Administrative and Technology Services (CBO)

CHRISTOPHER DELA ROSA, D.M.

Vice President, Student Services (CSSO) MILTON LANG, ED.D.

Vice Pre sident. Human Resources and Training (CHRO )

SHAIRO N ZINGSHEIM

Executive Director, Foundation, Community Re lat ions, and Marketing

BINH NGUYEN

Executive Director, Research and Planning

MICHAEL BOWMAN

Executive Dean, Academic Affairs, Business and Newark Center ANDREW LAMANQUE, PH.D.

Dean, Health Sciences ROBERT GABRIEL, PH.D.

Dean, Social Sciences GHADA AL-MASRI, PH.D.

Dean, Science, Technology, Engineering, and Math

LORI SILVERMAN, PH.D.

Dean, Kinesiology, Athletics, and Arts

CHRIS WARDEN

Dean, Language, Communication, and Academic Success

MARK LIEU

Executive Director, Fiscal Services FARHAD SA BI T

Dean, Deaf Studie s ROBERT GABRIEL, PH.D. (Interim)

Executive Director, Information Technology Services (CTO)

SCOTT SNYDER

Director, Campus Development, Maintenance and Operations

OSCAR GUILLEN Director, Civic and Smith Center

Operations CHRISTOPHER BOORAS

Director, Purchasing, Contracts and Auxiliary Services

ALEX LEBEDEFF

Chief, Campus Police Services BENEDICK PERALTA (interim)

Executive Director, Student Health Center

SANG LENG TRIEU, D.P.H.

Director, Student Life CRISTINE SIDELA

Dean, Counseling, Student Support and Success

ANDREE THOMAS, ED.D.

Dean, Enrollment Services MICHAEL LEIB

Director, Student Accessibility Services

ANN BURDETT

Director, EOPS/CalWorks/ CARE and Ombudsperson NANCY NAVARRO-LEÇA

Director, International Programs KRISTI RADKE

Director, Tutoring BROTATI GUHA

Director, Ohlone TV GARY KAUFF

Manager, Accounting DESIRE ANDJOU

Supervisor, Custodial Services RUBEN AVILES

Supervisor, Maintenance and Operations

DAVID SCHURTZ

Human Resources Director VY LE

Director, Communications, Outreach, and Public Relations

TINA VOSSUGH

Director, Career Services and Industry Relations DANIEL NEWELL

Director, Community and Corporate Education

CHRISTOPHER JENSEN, PH.D.

Supervisor, Admission and Records

SANTINO MARTINEZ

Supervisor, Financial Aid SHAWN DOMINGO

Director, Strong Workforce SARA GOL DWARE

Director, Curriculum and Scheduling

KIMBERLY ROBBIE

Manager, Budget and Payroll ALISA OMERAGIC

Director, Te chnology Support and Services

LYNN HICKSON

Executive Dean, Equity, Inclusivity, and Campus Diversity

MELISSA PADILLA CERV ANTES, ED.D.

Manager, Student Pathways Programs

ROBERT SMITH

SPA Supervisor EVELYN DIAZ-SANCHEZ

SPA Supervisor LINDSEY FLORES

SPA Supervisor HARSHDEEP NANDA

Faculty Coordinator, Student Equity & Achievement (SEA)

BRENDA ARTEAGA Faculty Coordinator, Guided

Pathways LARISSA FAV ELA

Manager, PD, Onboarding and Employee Engagement

CRASHANDER BENNETT

Manager, Human Resources JOANNE GAPUZ SAS Supervisor

GAGE RODRIGUEZ

Pr ogram Supervisor, Career Center

KELSEY DENSKY Entrepre neurship & Employer Services ASBURY LOCKETT

8


9


Integrated Planning and Budgeting

Each year, to coincide with budget deadlines, the College engages in a process to determine a prioritized list of improvements it would like to undertake to achieve college objectives. This progress engages all programs and services by asking that they submit Program Improvement Objectives (PIOs) that are the products of their program reviews. These PIOs are accompanied by action plans and resource needs. The College prioritizes the objectives according to how effectively they contribute to college objectives and uses the list for determining resource allocation. Because the list includes all college programs and services, the result is an annual representation of needed college improvements. PIOs that have institutional wide impacts rise to become Institutional Improvement Objectives (IIOs) along with other initiatives or priorities that moves the College to further achieve its goals and objectives.

10


DISTRICT FUNDS OVERVIEW

All

Dis

trict

Fun

ds

General Fund

Unrestricted General Fund

Fund 10: Unrestricted

General Fund

Board Designated

Funds

Fund 12: ProgramDistribution

Fund 13: CommunityEducation

Fund 14: Contract Education

Fund 15: Smith Center

Fund 18: AuxiliaryServices/Rentals Restricted

General Fund

Fund 20: Categorical

Fund 21: Grants

Fund 25: Parking

Fund 26: Health Services

Fund 41: Capital Outlay

Fund 42: Revenue Bond

GO Bond Measure A

Fund 43: Revenue Bond

GO Bond Measure G

Fund 69: Internal Services

Fund 74: Financial Aid

Fund 76: Investment Trust Fund

11


AUXILIARY FUNDS OVERVIEW

Fiduciary Fund Fund 83 - OperatingFund

Fund 88 - Restricted Fund

Fund 89 - Endowment Fund

Foundation

ASOC

Fund 71 - Associated Student Body Fund

Fund 81 - Trust and Scholarship Fund

Fund 79 - Other Trust and Agency Fund

12


COMBINED GENERAL FUND

Narrative

The District’s General Fund is a combination of the Unrestricted and Restricted general-purpose operating funds. The District has established several funds in each of these categories to assist the District’s budget managers, to enhance fiscal transparency, and to add an additional level of oversight to the District’s internal accounting controls.

The Funds have been established to comply with the California Community Colleges’ Budget and Accounting Manual (BAM) Fund definitions and to follow the hierarchy of Generally Accepted Accounting Principles (GAAP).

Governmental accounting is founded upon the same basic concepts and conventions that underlie the accounting discipline as a whole. However, governmental accounting focuses on the sources and uses of resources to attain the institution’s objectives rather than on profit or loss.

A fund is defined as a fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities, expenditures and residual equities or fund balances. The Funds under the General Fund umbrella are categorized by revenue source and related expenditures.

13


UNRESTRICTED GENERAL FUNDS

Narrative Unrestricted General Funds are those resources that are available for the general operation and support of the District’s educational programs. It is used to account for those transactions that, in general, cover the full scope of operations of the district (instruction, administration, student services, and maintenance and operations). There are three major sources of revenue available to the district for this fund. These include local property taxes, enrollment fees, and state apportionment. The remaining revenue sources include interest income, mandated costs, State unrestricted Lottery funds, International Student Program, and other local fees. There are six major categories to record the district’s expenditures that include academic salaries, classified salaries, benefits, supplies, other expenses and services, and capital outlay. The Board of Trustees may designate unrestricted monies for specific operating purposes and establish separate funds. The Board retains discretionary authority to re-designate these funds. The current funds are as follows:

• Unrestricted General Operating Fund Fund 10

• Board Designated General Funds:

o Program Distribution Fund 12 o Community Education Fund Fund 13 o Contract Education Fund Fund 14 o Smith Center Operations Fund 15 o Auxiliary Fund Fund 18

14


UNRESTRICTED GENERAL FUND (FUND 10)

Major Revenue Assumptions • Under the Student Centered Funding Formula (SCFF) model, the District’s target1 for FY

2021-2022 are listed below:

Est. Targets

Est. Growth in

2021-22

Credit FTES2 5,668 0%

CDCP FTES 72 0%

Non-Credit FTES 5 0%

Special Admit FTES (Dual Enrollment) 528 0%

Total FTES Target 6,273

Est. 2020-21 Growth Headcount used Est. in

Supplemental Allocation (Headcount) for 2021-22 2021-22

Pell Grant recipient 1,482 0%

California College Promise Grant recipient 3,449 0%

AB 540 Fee Waiver recipient 65 0%

1 Estimated targets are subject to change 2 In 2020-21, the District borrowed summer 2021 FTES. Credit FTES is funded in the SCFF based upon a rolling 3-year average.

15


Student Success Allocation (Headcount) Est. 3-Year Avg. Growth Est. in

All Students: Headcount 2021-22

Associate degree for transfer 298 0% Associate degree 358 0% Credit certificate (16 or more units) 144 0% Transfer-level Math and English 586 0% Transfer to a four-year university 652 0% Nine or more CTE units completed 903 0% Achieved Regional Living Wage 1,139 0%

Bonus for Pell Grant recipients:

Associate degree for transfer 124 0% Associate degree 131 0% Credit certificate (16 or more units) 40 0% Transfer-level Math and English 134 0% Transfer to a four-year university 182 0% Nine or more CTE units completed 229 0% Achieved Regional Living Wage 132 0%

Bonus for Promise Grant recipients:

Associate degree for transfer 174 0% Associate degree 212 0% Credit certificate (16 or more units) 58 0% Transfer-level Math and English 229 0% Transfer to a four-year university 308 0% Nine or more CTE units completed 406 0% Achieved Regional Living Wage 283 0%

16


• 5.07% of Cost of Living Adjustment (COLA) on General Apportionment.

• Hold-harmless funding of $8,063,272 as allowed by the Student Centered Funding Formula (SCFF). The SCFF provides an opportunity for Districts to use “hold harmless funds”, which guarantees that each district will receive its 2017-18 Total Computational Revenue (TCR) Apportionment dollars adjusted by COLA (Cost of Living Allowance) in each subsequent year through 2024-2025.

• Lottery revenue is estimated at $163 per FTES in unrestricted and $65 per FTES in Restricted funds.

• Interest income on cash held with Alameda County Treasury is projected at $200,000.

• Regular Enrollment Fees of $46 per unit, which is the same as in 2020-2021.

• Assumes a 10% increase in the International Students Program revenue.

• The District will continue to charge an electronic access fee of $5 per student, per semester.

• Student Transportation fee is budgeted for spring 2022 semester in amount of $65,000.

• Assumes $20,000 in sales commission from the Bookstore, which is currently operated by a third party.

• $212,071 of Parity funding, which supports adjunct faculty salaries.

• Ohlone College Foundation reimbursement to the District is estimated at $110,000.

• Mandate Block Grant of $30.65 per FTES in lieu of submitting claims for various mandated programs.

• Transfer $400,000 from the Pension Savings Account in Fund 69 to Fund 10 to help cover the District’s obligation related to STRS and PERS pension plans. The District had set aside $4.6 million in Fund 69 in 2017-18 to help cover the escalating employer cost of STRS and PERS in the subsequent years.

17


Revenue Sources

Description 2020-2021


Tentative Budget Changes 2021-2022

Final Budget State Apportionment Sources: General Apportionment 2,724,656 6,631,178 (4,355,407) 2,275,771 General Apportionment Hold Harmless 7,283,945 7,607,350 455,922 8,063,272 Cost of Living Adjustment (COLA) - 2,094,611 527,532 2,622,143 Education Protection Account (EPA) 11,760,877 8,108,141 1,498,775 9,606,916 Property Tax 25,814,805 24,965,143 2,677,441 27,642,584 Enrollment Fees (98%) 4,134,510 4,406,981 (276,731) 4,130,250 Deficit Factor (313,832) - (561,943) (561,943)

Total State Apportionment 51,404,961 53,813,404 (34,411) 53,778,993

Other Sources: Prior year Adjustments Mandate Block Grant Funding Lottery Revenue (Unrestricted) Bookstore Commission Interest Income Enrollment Fee (2%) Enrollment Fee (Audit) Electronic Access Fee Transcripts Fee Non Resident Out of State Tuition International Enrollment Fee International Application and Mailing Fee Transportation Fee Other Miscellaneous Revenue Full Time Faculty Funding Part Time Faculty Funding Part Time Office Hours Reimbursment Transfer In from Other Funds

277,982 212,400

1,348,837 62,634

193,482 84,378

885 92,334 17,056

577,250 1,716,336

6,300 (8)

160,497 303,530 207,058 86,092

401,901

-226,505

1,018,184 20,000

200,000 87,855 3,000

95,000 10,000

550,000 1,955,047

5,000 65,000

145,000 303,530 204,699

-150,000

-(3,345) 71,812

-------

70,459 --

15,000 796,384

7,372 100,000 250,000

-223,160

1,089,996 20,000

200,000 87,855 3,000

95,000 10,000

550,000 2,025,506

5,000 65,000

160,000 1,099,914

212,071 100,000 400,000

Total Other Sources 5,748,944 5,038,820 1,307,682 6,346,502

Total State and Other Sources Revenues 57,153,905 58,852,225 1,273,270 60,125,495 CalSTRS On-Behalf Payment 1,772,116 1,720,902 51,214 1,772,116

Grand Total Revenue 58,926,021 60,573,127 1,324,485 61,897,611

18


Major Expenditure Assumptions

• Budget includes negotiated settlements with CSEA, SEIU and unrepresented units. As of the adoption of this budget, negotiation with UFO is in progress.

• Compensation changes related to class, step advances, and longevity result in an increase of $373,655 and is included in the budget.

• Assumes 119 funded full-time faculty positions.

• The budget includes $7.1 million for all part-time faculty.

• The budget fully funds the agreements with South Bay Regional Public Safety Training Consortium and public school districts for dual enrollment programs.

• Medical benefits are budgeted as follows:

o Full-time Faculty = $1,200/month o Confidential Employees = $1,200/month o Managers = $1,200/month o CSEA & SEIU Employee hired prior to 7/1/2016 = $1,493/month o CSEA & SEIU Employees hired after 7/1/2016 = $1,200/month

• Dental, vision, and life insurance benefit premiums for all full-time employees are fully covered by the district and are built in the budget.

• The General Fund’s support to the DSPS program is projected at $1,000,000 in 2021-2022.

• Assumes $150,000 to fund part time faculty office hours.

• Parking Fund backfill is projected at $300,000 for 2021-2022.

19


• The employer paid portion of mandatory benefits is budgeted as follows:

2020-21 2021-2022 STRS 16.15% 16.92% PERS 20.70% 22.91% OASDI (employer rate) 6.20% 6.20% Medicare 1.450% 1.450% SUI 0.11% 0.11% Workers Compensation 1.235% 1.1649%

• Assumes required match of $88,713 to other district programs such as College Work Study, SEOG and Student Financial Aid.

• The District suspends contribution to the OPEB Trust in 2021-2022, but will continue to fund the retiree health benefits, also called pay-as-you, which is projected at $268,540.

• Institutional Improvement Objectives (IIOs) funded:

o Institutional Marketing, Outreach, and Advertising = $50,000

o Supporting College Fiscal Processes = $20,000

20


Reserve Assumptions

Assigned by the Board of Trustees:

• The District will maintain a 5% Contingency Reserve, which is calculated on Unrestricted General Fund Expenditures (Fund 10) as delineated in California Code of Regulations Title V.

• The Rainy Day Reserve = $4,000,000.

• Institutional Improvement = $768,236.

• Sabbaticals = $140,000.

Unassigned:

• Unassigned balance = $4,950,944

21


Two-Year Budget Summary




Final Budget

Revenues: Apportionment per SCFF 44,434,848 46,206,054 71,610 46,277,664 Hold Harmless Funding 7,283,945 7,607,350 455,921 8,063,272 Deficit Factor (313,832) - (561,943) (561,943) Other Sources of Revenue 5,748,944 5,038,820 1,307,682 6,346,502 CalSTRS On-Behalf Payment 1,772,116 1,720,902 51,214 1,772,116

Total Revenues 58,926,021 60,573,127 1,324,485 61,897,611

Expenditures: Full Time Academic Salaries 15,350,558 16,530,910 118,520 16,649,430 Part Time Academic Salaries 8,975,333 7,433,760 8,130 7,441,889

Classified Salaries 12,640,908 13,770,044 50,526 13,820,570 Benefits 11,059,989 12,318,221 (462,791) 11,855,430

CalSTRS On-Behalf Payment 1,772,116 1,720,902 51,214 1,772,116 Supplies 319,692 436,476 (1,800) 434,676

Operating Expense 6,819,375 7,578,562 504,965 8,083,527 Capital Outlay 120,367 32,418 - 32,418

Interfund Transfer Out 1,131,536 657,253 - 657,253

Total Expenditures 58,189,874 60,478,545 268,764 60,747,310

Net Activity


Ending Fund Balance

736,147

11,010,097

11,746,244

94,581

10,355,422

10,450,003

1,055,720

1,390,822

2,446,543

1,150,302

11,746,244

12,896,546

% of Fund Balance to Exp. 20.19% 17.28% 21.23%

*Expenditures does not include negotiated settlement with UFO.

22


Components of Ending Fund Balance




Final Budget

Assigned to:

5% Contingency Reserve Rainy Day Reserve

Institutional Improvement Sabbaticals

Unassigned:

2,909,494 4,000,000

768,236 140,000

3,928,515

3,023,927 4,000,000

768,236 140,000

2,517,840

13,438 ---

2,433,105

3,037,365 4,000,000

768,236 140,000

4,950,944

Total Fund Balance: 11,746,244 10,450,003 2,446,543 12,896,546

23


PROGRAM DISTRIBUTION (FUND 12)

Narrative

This Fund is designed to account for internal program distributions.

Financial Summary




Final Budget

Revenues (Including Transfers-In)

Expenditures (Including Transfers-Out)

25,085

22,106

15,000

15,000

-

102,240

15,000

117,240

Net Activity


Ending Fund Balance

2,979

99,261

102,240

-

-

-

(102,240)

102,240

-

(102,240)

102,240

-

24


COMMUNITY EDUCATION (FUND 13)

Narrative

As authorized by Education Code section 78300, the District has established a Community Education fund. This code section allows the District to establish a wide range of fee-based classes that are not part of the apportionment funding.

Ohlone for Kids summer program and the English Learning Institute (ELI) are two of the most popular programs. Other programs include music ensembles, fitness and wellness classes, sports camps, and online classes through Ed2GO. These programs must be self-supporting. Any available funds can be distributed to the District programs through Fund 12.

The minimum established reserve is $200,000.

25


Fund 13 Financial Summary




Final Budget

Community Education Revenues Revenue Expenditures

86,865 3,367

110,000 102,200

--

110,000 102,200

Net Activity

Employee fit and well Revenue

83,497

2,625

7,800

-

-

-

7,800

-Net Activity

English Language Institute Revenue Expenditures

2,625

114,840 267,859

-

250,000 403,742

-

--

-

250,000 403,742

Net Activity

Ohlone for Kids

(153,019) (153,742) - (153,742)

Revenue 504,729 1,050,000 - 1,050,000 Expenditures 409,949 982,500 - 982,500 Net Activity

Total Revenues Total Expenditures

94,780

709,058 681,175

67,500

1,410,000 1,488,442

-

--

67,500

1,410,000 1,488,442

Total Net Activities


Ending Fund Balance

27,883

402,248

430,131

(78,442)

318,952

240,510

-

83,296

83,296

(78,442)

402,248

323,806

Limited to: Reserve Available for Distribution

Board Approved Reserve 230,131 200,000

40,510 200,000

83,296 -

123,806 200,000

Total Reserve: 430,131 240,510 83,296 323,806

26

OHLONE COMMUNITY COLLEGE DISTRICT 2021-2022 FINAL BUDGET

CONTRACT EDUCATION (FUND 14)

Narrative

As authorized by Education Code 78300 and 55170, the District has established a Contract Education program. This code section allows for a wide range of corporate sponsored courses.

The District utilizes this fund to track all corporate sponsored courses, trainings, and professional development programs.

These programs are fee-based and must be self-supporting. Any available funds can be distributed to the District programs through Fund 12.

The minimum established reserve is $50,000.

27






Final Budget

Revenues (Including Transfers-In) Expenditures (Including Transfers-Out)

30,192 43,864

250,000 171,925

--

250,000 171,925

Net Activity


Ending Fund Balance

(13,672)

398,319

384,648

78,075

408,319

486,394

-

(23,672)

(23,672)

78,075

384,648

462,723

Limited to: Reserve for Operations Board Approved Reserve

334,648 50,000

436,394 50,000

(23,672) -

412,723 50,000

Total Reserve: 384,648 486,394 (23,672) 462,723

28


SMITH CENTER (FUND 15)

Narrative

The primary purpose of the Smith Center is to promote the instructional programs of the Division of Kinesiology, Athletics, and Arts. This is achieved through a combination of student performances and labs as well as Professional Artist’s performances and residencies. The use of the center is primarily educational. However, the facility is rented to the public when not in use for campus purposes.

The Gary Soren Smith Center for the Fine and Performing Arts houses: the Jackson Theatre (405 seats), the NUMMI Studio Theatre (50 to 200 seats), the Louie-Meager Art Gallery, an outdoor Amphitheatre (726 seats), a dance studio, television studios, and a radio station.

The Smith Center Fund accounts for the following activities:

• Instructional Performances • The Professional Artist Series • Theatre Operations • House Management • Box Office • Concessions • Facility Rentals • Costume Rentals

29






Final Budget



264,041

113,888

280,000

276,000

-

-

280,000

276,000

Net Activity


Ending Fund Balance

150,152

77,079

227,231

4,000

87,179

91,179

-

140,052

140,052

4,000

227,231

231,231

30


AUXILIARY SERVICES/RENTALS (FUND 18)

Narrative The Board has established Auxiliary Services Fund (Fund 18) to account for various fee based programs such as facility rentals, Pay-for-Print programs, Cafeteria operations and Verizon/Comcast leases.

Civic Center: Fund 18 accounts for the facility rental revenues charged for the outside use of the District’s facilities including parking lots, classrooms, the gym, the swimming pool, and athletic fields. Charges include maintenance, utilities, and salaries related to operating the facilities on both campuses as well as indirect costs.

Student Printing: This is a web-based student print solution program, which helps students print/copy their study materials on the college campuses.

31



2020-2021 Description Unaudited Actuals

2021-2022 Tentative Budget Changes

2021-2022 Final Budget

Student Printing Revenues -Expenditures 2,240

6,000 6,000

(3,000) (3,000)

3,000 3,000

Net Activity (2,240)

Local Education Funding Awareness Expenditures -

Civic Center Revenues 283,825 Expenditures 97,387

-

-

223,000 217,243

-

90,000

42,000 -

-

90,000

265,000 217,243

Net Activity 186,438

Cafeteria Revenues 6,190

5,757

-

42,000

-

47,757

-Net Activity 6,190 Verizon Wireless: Revenues 51,146 Expenditures 35,479

-

37,000 37,000

11,000 -

-

48,000 37,000

Net Activity 15,667

Comcast Revenue 30,000

-

31,827

11,000

-

11,000

31,827 Net Activity 30,000

Total Revenues 371,162 Total Expenditures 135,106

31,827

297,827 260,243

-

50,000 87,000

31,827

347,827 347,243

Total Net Activities 236,055

Beginning Fund Balance 855,441

Ending Fund Balance 1,091,497

37,584

940,541

978,125

(37,000)

150,955

113,955

584

1,091,497

1,092,081

32


UNRESTRICTED GENERAL FUND SUMMARY

Fund 10 Fund 12 Fund 13 Fund 14 Fund 15 Fund 18 Total Unrestricted Program Community Contract Smith Civic Center Unrestricted

Description General Distribution Education Education Center Rentals General Fund

Revenues (Including Transfers-In) 61,897,611 15,000 1,410,000 250,000 280,000 347,827 64,200,438

Expenditures (Including Transfers-Out) 60,747,310 117,240 1,488,442 171,925 276,000 347,243 63,148,160

Net Activity 1,150,302 (102,240) (78,442) 78,075 4,000 584 1,052,279

Beginning Fund Balance 11,746,244 102,240 402,248 384,648 227,231 1,091,497 13,954,108

Ending Fund Balance 12,896,546 - 323,806 462,723 231,231 1,092,081 15,006,386

21.23% 23.76%

33


RESTRICTED GENERAL FUND (FUNDS 20 – 26)

Narrative

The Restricted General Funds are established for programs funded by external sources, including federal, state, and local government grants. These programs are regulated by granting agencies and/or through state laws or mandated requirements.

The Restricted General Funds for 2021-2022 consist of the following:

Categorical Fund 20

Grants Fund 21

Parking Fund 25

Health Services 26

34


CATEGORICAL FUND (FUND 20)

Narrative Fund 20 was established to account for restricted programs funded through General Apportionment by Federal and State sources. The appropriate Chancellor’s Office department regulates these categorical programs. The Federal and State programs in this fund are formula-driven and received by virtually all community colleges.

These budgets are updated throughout the year, as entitlements are revised and approved by the granting sources. Subsequent changes to this budget are submitted to the Board of Trustees for approval on a quarterly basis.

Some programs such as DSPS and EOPS receive backfill or match contribution from the District’s Unrestricted General Fund (Fund 10) to maintain current level of services and a balanced budget.

• Institutional Improvement Objectives (IIOs) funded:

o Supporting Instructional Improvements. Funded by Instructional Equipment Grant, & Student Equity and Achievement = $30,900

o Supporting Student Success. Funded by AB19 = $1,700

o Re-branding the Peer Mentor Program. Funded by Immediate Action Package = $75,000

35






Final Budget



8,408,040

8,408,040

9,276,493

9,276,493

3,145,608

3,145,608

12,422,101

12,422,101

Net Activity


Ending Fund Balance

-

1,858

1,858

-

1,858

1,858

-

-

-

-

1,858

1,858

36


Fund 20 Categorical Programs Listing




Final Budget

Federal: TANF Covid-19 Block Grant (Federal) Perkins/VTEA

30,582 359,098 145,536

30,582 -

151,830

---

30,582 -

151,830 Total Federal:

State:

535,216 182,412 - 182,412

California Promise AB19 319,803 400,000 969,776 1,369,776 CAEP (prior years) 83,226 - 70,323 70,323 CAEP (2021-2022) - 80,961 648 81,609 Articulation - - 1,232 1,232 BOG Fee Waivers Admin 74,434 57,312 (1,646) 55,666 CAL WORKS 141,096 147,020 9,932 156,952 CalFresh Outreach - - 29,651 29,651 CARE 44,695 58,987 24,936 83,923 Classified Staff Development Grant 9,218 - 390 390 Covid-19 Block Grant (State) 84,061 344,000 12,736 356,736 DSPS 1,680,143 1,708,705 265 1,708,970 EOPS 352,664 457,807 94,347 552,154 Equal Employment Opportunity 49,670 50,000 - 50,000 Financial Aid Technology Grant 164,897 55,000 45,315 100,315 Guided Pathways 309,367 73,908 222,509 296,417 Hunger Free Campus 39,949 - 18,645 18,645 Instructional Equipment - 1,939,220 (261,970) 1,677,250 Mental Health Service 221,129 - 177,683 177,683 Nursing Program 124,265 109,267 - 109,267 Retention and Enrollment Outreach 501 - 101,450 101,450 Strong Workforce 1,407,412 769,137 791,184 1,560,321 Student Financial Aid Admin 224,210 216,210 31,449 247,659 Student Equity and Achievement 2,502,598 2,608,848 557,465 3,166,313 Undocumented Resource Liasons - - 133,480 133,480 Veterans Resource Center Funding 39,487 17,699 115,809 133,508 Total State: 7,872,824 9,094,081 3,145,608 12,239,689

Total Restricted Categorical Fund 8,408,040 9,276,493 3,145,608 12,422,101

37


GRANTS FUND (FUND 21)

Narrative

Fund 21 was established to account for grant programs funded through external sources, including Federal, State and local governments and other agencies. These grants are regulated by the appropriate agency. Budgets are updated throughout the year as entitlements are revised and approved by the granting sources. Subsequent changes to this budget are submitted to the Board of Trustees for approval on a quarterly basis.

The grants in this fund are primarily competitive and secured only by active effort on the part of the College staff.

Workforce Investment Act is a program that provides the foundation for Ohlone’s Career Center. Students and the community can get assistance with a whole array of interview and job seeking techniques.

Ohlone College also hosts the western regional department office for Gallaudet University. The office provides support programs for the hearing impaired students and faculty.

38






Final Budget



8,575,372

8,508,282

3,377,922

3,377,922

7,292,056

9,051,778

10,669,978

12,429,700

Net Activity


Ending Fund Balance

67,090

1,692,632

1,759,722

-

-

-

(1,759,722)

1,759,722

-

(1,759,722)

1,759,722

-

39


Fund 21 Grants Listing




Final Budget Federal: HEERF - Institutional 4,583,966 - 5,503,650 5,503,650 Gallaudet Center 143,542 152,500 47,117 199,617 NSF Grant 216,513 - 222,176 222,176 SBDC 244,311 250,000 105,539 355,539 SBA Cares Act 155,028 - 23,143 23,143 Workforce Investment 396,049 1,415,000 (399,731) 1,015,269 Total Federal

State: CAI - California Apprenticeship Initiative CENIC Child Development Consortium CIP Deputy Sector Navigator HHREC Health Services -Mini grant Mental Health Equity Scholars Program Student Health Center IEPI - SCCCD IEPI - SCCCD Prop 20 Lottery Strong Workforce Regional STRS Contribution TAEP

5,739,409

104,285 23,251 12,236 74,780

215,971 44,541 9,476

39,858 5,200

52,000 30,686

404,691 666,331

99,599 192,578

1,817,500

--

3,500 75,000

200,000 100,000

-----

332,612 573,025

-165,000

5,501,894

395,359 2,864

-25,094

108,116 ---

24,515 8,079

169,314 1,699,892

621,607 -

45,802

7,319,394

395,359 2,864 3,500

100,094 308,116 100,000

--

24,515 8,079

169,314 2,032,504 1,194,632

-210,802

Total State

Local:

1,975,483 1,449,137 3,100,642 4,549,779

Aurora Project 117 - 235 235 California Learning Lab 8,156 8,285 129 8,414 Capital Campaign - - 16,234 16,234 Chemistry 2,731 10,000 21,120 31,120 Deaf-Centered Interpreter Prep Prog. - 1,500 - 1,500 Early Childhood Studies - - 2,699 2,699 Eco-Behavior - - 10,000 10,000 Engineering - - 1,196 1,196 Faculty and Staff Development - 143 143 FETA 17,524 - 67,696 67,696 Language, Comm & Academic Success - - 9,909 9,909 Lytton Center for History 124,661 90,000 5,814 95,814 Foundation (ACB FF&E) 553,626 - 10,172 10,172 ICT - DSN - - 2,037 2,037 JASS 4,249 - 5,394 5,394 Kaiser Grant - - 28,112 28,112 Larry Weiner Grant - - 5,160 5,160 Mission ROP 78,003 - 121,749 121,749 Multi Media - - 394 394 Sorenson - - 1,015 1,015 Stop Waste - - 4,092 4,092 UC/Puente 2,500 1,500 - 1,500 UMOJA 1,824 - 48,150 48,150 Valley Foundation/Morgan Family - - 87,793 87,793 Total Local 793,391 111,285 449,243 560,528

Total Restricted Categorical Fund 8,508,282 3,377,922 9,051,778 12,429,700

40


PARKING FUND (FUND 25) Narrative

As provided in Section 76360 of the Education Code, the Ohlone College Board of Trustees charge a fee for the use of District Parking facility. Fund 25 accounts for the revenue and expenditures related to the College parking facilities. The parking fees can be expended only for the purchase, construction, operations, maintenance, enforcement, or improvement of parking facilities, and for purposes of reducing the costs of using public transportation to the college.

REVENUE:

The Ohlone Board of Trustees took action in its April, 2021 meeting to increase the parking fee rates effective Fall 2021. Updated fee rates are as follows:

Daily parking permit per vehicle = $4

Semester parking permit fee: • Vehicle (Fall, Spring Term) = $50• Vehicle (Summer Term) = $25• CA College Promise Grant students per vehicle = $25• Motorcycle (Fall, Spring Term) = $20• Motorcycle (Summer Term) = $10

Parking fees are still relatively low compared with other community colleges in the area. Citation costs is the same level as the cost of the semester parking permit. For Fall 2021 term, the Parking Fund does not anticipate any revenue from student parking fees, as most classes will be held remotely.

EXPENDITURES

This fund supports 60% of the District Security personnel cost, while in 2021-2022, 20% is funded by General Fund (Fund 10) and 20% is funded by HEERF grant. The parking machines at Newark were replaced in 2012-2013 with new solar powered machines with credit card capability. The ongoing cost of the credit card fees and the wireless connections are also included in the budget. Due to declining enrollment, parking fund has been experiencing budget deficit in recent years, which has to be backfilled by General Fund (Fund 10). This backfill is projected at $300,000 for 2021-2022.

41



2020-2021 Description Unaudited Actuals

2021-2022 Tentative Budget Changes

2021-2022 Final Budget

Revenues (Including Transfers-In) 764,414

Expenditures (Including Transfers-Out) 764,414

879,354

946,902

-

-

879,354

946,902

Net Activity -

Beginning Fund Balance 271,737

Ending Fund Balance 271,737

(67,548)

233,637

166,089

-

38,100

38,100

(67,548)

271,737

204,189

42


HEALTH SERVICES FUND (FUND 26)

Narrative Fund 26 accounts for the revenue and expenditures of the Student Health Center at the College. A health fee of $22.00 per student per semester for Fall and Spring terms and $18.00 for Summer term is charged, which supports the Student Health Center Program.

The program is administered through a contract with Washington Hospital. The services include:

• Primary Care• First Aid• Referral Services• Health education for Ohlone students

REVENUE ASSUMPTIONS: Fees are projected at $355,000.

EXPENDITURE ASSUMPTIONS: The contract between Ohlone College and Washington Hospital is budgeted at $226,795.

43






Final Budget



369,242

243,191

355,000

289,949

-

-

355,000

289,949

Net Activity


Ending Fund Balance

126,051

-

126,051

65,051

53,679

118,730

-

72,372

72,372

65,051

126,051

191,102

44


Health Center Expenditures Detail

Expenses Year 2021-2022 Full Time Employee Health and Welfare Benefits Mandated Benefits Other Non-Instructional Supplies Other Contract Services (Washington Hospital Contract)

37,788 9,863

12,503 3,000

226,795 Total Expenses 289,949

Revenues Fund 26 355,000

Projected Net Activity 65,051

Beginning Reserve Balance

Ending Reserve Balance

126,051

191,102

45


RESTRICTED GENERAL FUND SUMMARY

Description Fund 20

Categorical Fund 21

Grants Fund 25 Parking

Fund 26 Health Services


12,422,101 12,422,101

10,669,978 12,429,700

879,354 946,902

355,000 289,949

Net Activity


Ending Fund Balance

-

1,858

1,858

(1,759,722)

1,759,722

-

(67,548)

271,737

204,189

65,051

126,051

191,102

GENERAL FUND SUMMARY

Unrestricted and Restricted Fund Summary

Description Total Restricted

General Fund Total Unrestricted

General Fund Total

General Fund


24,326,433 26,088,652

64,200,438 63,148,160

88,526,871 89,236,812

Net Activity


Ending Fund Balance

(1,762,219)

2,159,368

397,149

1,052,279

13,954,108

15,006,386

(709,941)

16,113,476

15,403,535

46


ALL OTHER FUNDS (FUNDS 41 – 74)

Narrative

Funds 41-74 account for all activities that are not reported in the General Fund including retiree benefit program, student Financial Aid and capital outlay projects such as scheduled maintenance, facility construction, and General obligation bond projects. These funds are described in the following pages.

47


RESTRICTED CAPITAL OUTLAY (FUND 41)

Narrative

In line with Education Code 84660 Capital Outlay Projects Fund accounts for the accumulation and expenditure of monies for the acquisition or construction of significant capital outlay projects, scheduled maintenance and special repairs of college facilities. In general, this fund shall be established and maintained in the appropriate county treasury and shall be used only for capital outlay purposes.

Institutional Improvement Objectives (IIOs):

• Preventative Maintenance Program to restore equipment to its original intended efficiencyand function = $150,000

• Supporting College Infrastructure and Processes = $120,000

48






Final Budget



184,002

203,855

1,984,220

2,289,220

558,190

836,515

2,542,410

3,125,735

Net Activity


Ending Fund Balance

(19,853)

3,931,159

3,911,306

(305,000)

3,658,439

3,353,439

(278,325)

252,867

(25,458)

(583,325)

3,911,306

3,327,981

49


Major Project Listings

Major Projects Revenue Expenditures

Deferred Maintenances (prior years)

Deferred Maintenances (2021-22)

Capital Outlay Fee

Preventive Maintenance

Miscellaneous Project

Interest

48,133

2,449,277

15,000

-

-

30,000

48,133

2,449,277

-

270,000

358,325

-

Total Capital Projects: 2,542,410 3,125,735

50


GENERAL OBLIGATION - MEASURE G (FUND 43)

Narrative

This fund is designated under the provisions of Education Code Section 81901 for the deposit of proceeds from the sale of all Community College Revenue Bonds authorized under the provisions of Education Code Section 81901. These deposits are used to meet the costs of acquisition and/or construction of voter-approved General Obligation Bond Measure G projects.

General Obligation Bond Measure G for $349 million was passed in the Fall of 2010.

The amount of Series A issuance was $80 million and was sold in two parts. The first issuance was $70 million. The second issuance, in the amount of $10 million, created a Technology Endowment, which was set up under the guidelines designated by IRS regulations. The proceeds from the Technology Endowment (principal plus interest) must be spent on the voter approved Measure G projects.

Measure G, Series B in the amount of $75 million was issued on August 1, 2014 pursuant to a Board resolution adopted on May 14, 2014. In addition, Measure G, Series C in the amount of $155 million was issued on April 26, 2017 pursuant to the Board resolution No. 18/15-16 adopted on February 10, 2016.

51


Measure G, Series D in the amount of $39 million was issued on March 28, 2019 pursuant to the Board resolution No. 14/18-19 as adopted on February 26, 2019.Proceeds from Series D are reflected in Fund 43. Series D Bonds are the final installment of the $349 million Measure G bond program.

The Ohlone Community College District recently locked in savings of $8 million for local taxpayers by refinancing existing general obligation bonds. The District had similarly refinanced prior bonds from 2010 through 2019, which saved taxpayers over $29.1 million. The combined savings from all of the refinancing now totals over $37.1 million, which will be realized by District taxpayers in the form of lower property tax bills.

Prior to the bond sale, the District received an affirmation of its strong ‘Aa1’ Moody’s credit rating. This high-grade credit rating helped attract a broad investor base, which included insurance companies, money managers, banks, and bond funds.

The construction of the Frank DiMino Academic Core Complex was completed in early 2020. The new buildings provide a modern and innovative learning environment for the Ohlone College students.

52






Final Budget



176,428

19,474,749

150,000

150,000

-

9,657,557

150,000

9,807,557

Net Activity


Ending Fund Balance

(19,298,320)

28,955,877

9,657,557

-

-

-

(9,657,557)

9,657,557

-

(9,657,557)

9,657,557

-

53


INTERNAL SERVICES FUND (FUND 69)

Narrative The Internal Services Fund is established to account for various retirement benefits such as retiree health benefits, contribution to the Other Post-Employment Benefits (OPEB) trust, and employees Section 125 withholdings. Every year funds are transferred from General Fund (Fund 10) to Fund 69 in accordance with Actuarial study to cover the cost of retiree health benefits, alsocalled Pay-As-You-go, as well as contribution to the OPEB trust. Funds transferred from GeneralFund (Fund 10) is treated as an expense to the General Fund and as revenue to the InternalServices Fund (Fund 69).

The Section 125 Program allows employee to set aside a portion of their annual earnings on a before-tax basis to pay for eligible healthcare and dependent care expenses that they incur during the year.

In compliance with GASB 43/45, as replaced by GASB 74/75 in 2015, Ohlone College performs actuarial valuation through an external consultant every other year to determine its current and future year’s obligation related to retiree health benefits.

Valuations performed since 2007 have estimated total OPEB liability as follows:

• 2007 = $4,124,684• 2009 = $5,175,598• 2011 = $5,818,135• 2013 = $7,250,590• 2015 = $7,381,848• 2017 = $6,082,262• 2019 = $5,865,049

The latest actuarial study performed as of December 31, 2020 estimated total OPEB liability at $6,317,000. The portion of this liability that has already been funded and set aside in Other Post Employment Benefit (OPEB) Trust was $ 6,120,497with a net OPEB liability of $196,481. This means that total OPEB liability was 97% funded as of December 31, 2020.

For fiscal year 2021-2022, the District suspends contribution to the OPEB Trust, but will continue to fund the retiree health benefits, which is projected at $268,540 in 2021-2022.

54


Fund 69 also accounts for the $4.6 million of General Fund money that the Board of Trustees set aside in 2017-2018 to cover the rising cost of the STRS, PERS and OPEB for the next few years. The District spent $908,962 of it to cover STRS and PERS cost increases in fiscal year 2018-19 but replenished the funds by transferring $640,283 from Fund 10 to Fund 69 in 2019-20, and another $668,679 in 2020-2021.The District plans to transfer $400,000 in 2021-22 to cover increasing STRS and PERS employer costs.

55






Final Budget



962,266

238,785

268,540

418,540

-

250,000

268,540

668,540

Net Activity


Ending Fund Balance

723,481

4,510,504

5,233,985

(150,000)

4,310,504

4,160,504

(250,000)

923,481

673,481

(400,000)

5,233,985

4,833,985

56


FINANCIAL AID FUND (FUND 74)

Narrative This fund was established to account for the monies received from the federal and state governments in support of student Financial Aid Programs. Financial Aid programs available to students are as follows:

• Pell Grants are available to eligible undergraduate students who are enrolled in degree orcertificate programs, and meet program eligibility requirements including financial needs.

• SEOG funds are designated for undergraduate students with financial needs who have notyet received a bachelor’s degree or a first professional degree. When selecting SEOGrecipients, a school must make awards first to applicants who receive Federal Pell Grants.Students are not required to repay SEOG funds.

• Cal Grant is administered by the State of California through the Student Aid Commission.To qualify, a student must be a California resident and U.S. citizen or permanent resident,an undergraduate, and attending an eligible college.

• College Work Study is a student support program funded by the Department of Education.It is designed to allow low-income students achieve real work experience at no cost to theDistrict.

• Direct Federal Loan provided by the U.S. Department of Education to eligible communitycollege Students.

• The California College Promise Grant (formerly known as the BOG Fee Waiver), helpseligible students cover the cost of enrollment fee for the academic year. This program isavailable to California residents only, or students who qualify under AB 540 regulations.

• AB 19 - The California College Promise Free Tuition and Book Grant Program is availablefor first time, full-time students for the first two academic years of their academic program.

• Further information available at https://www.ohlone.edu/finaid

57

https://www.ohlone.edu/finaid






Final Budget



8,285,707

8,285,624

7,239,879

7,239,879

5,323,059

5,323,059

12,562,938

12,562,938

Net Activity


Ending Fund Balance

83

89,349

89,432

-

89,349

89,349

-

83

83

-

89,432

89,432

Spendable: Restricted for:

Financial Aid Reserve 89,432 89,349 83 89,432

Total Reserve: 89,432 89,349 83 89,432

58


Major Financial Aid Programs Listing




Final Budget Cal Grant California College Promise CARES/Financial Aid College Work Study Direct Loan - Subsidized Direct Loan - Unsubsidized Disaster Relief Emergency Emergency Financial Assistance Foundation Pell SEOG SSCG-Student Success Completion Transfer In

579,200 323,529

1,427,700 16,544

162,722 221,825 55,000

357,737 10,600

4,135,104 310,552 685,111

-

510,000 400,000

-127,700 175,000 200,000

---

5,000,000 138,466 600,000 88,713

--

5,145,872 --------

177,187 -

510,000 400,000

5,145,872 127,700 175,000 200,000

---

5,000,000 138,466 777,187 88,713

Total Financial Aid 8,285,624 7,239,879 5,323,059 12,562,938

59


INVESTMENT TRUST FUND (FUND 76)

Narrative

The Investment Trust Fund is used to account for any cash that the District wishes to invest and is not required for immediate need of the district. This fund is for investment purposes only. In order to expend the funds, any principal and earnings must be returned to the fund from which the principal came.

This fund is established to account for the investment instruments as defined by the Board approved investment policy, adopted through Resolution No. 06/11-12. The policy is governed by IRS Regulations.

The Board approved two issuances of GO Bond debt on October 19, 2011. Series A-1 was a $10,000,000 issuance defined as a Technology Endowment. The proceeds of that issuance were deposited into the approved Trustee, US Bank. These funds were subsequently invested in qualified permitted investment instruments as defined in the investment policy with maturities ranging from one to ten years. The accounting of the principal, earnings, amortization of premiums and market fluctuations occur in Fund 76 and is reported to the Board of Trustees on a quarterly basis. Since these funds are part of the General Obligation Bond Measure G program, total proceeds (principal plus interest) must be spent on the voter approved Measure G Bond projects.

60



Description 2020-21



Final Budget



153,672

15,535

150,000

125,000

-

-

150,000

125,000

Net Activity


Ending Fund Balance

138,137

1,093,684

1,231,822

25,000

1,118,684

1,143,684

-

113,137

113,137

25,000

1,231,822

1,256,822

Spendable: Restricted for: Technology 1,231,822 1,143,684 113,137 1,256,822

Total Reserve: 1,231,822 1,143,684 113,137 1,256,822

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TOTAL ALL OTHER FUNDS SUMMARY

Special Revenue Trust and Agency Fund 41 Fund 43 Fund 69 Fund 74 Fund 76 Capital Revenue Bond - Internal Financial Investment

Description Projects Measure G Services Fund Aid Fund Trust Fund

Revenues (Including Transfers-In) 2,542,410 150,000 268,540 12,562,938 150,000

Expenditures (Including Transfers-Out) 3,125,735 9,807,557 668,540 12,562,938 125,000

Net Activity (583,325) (9,657,557) (400,000) - 25,000

Beginning Fund Balance 3,911,306 9,657,557 5,233,985 89,432 1,231,822

Ending Fund Balance 3,327,981 - 4,833,985 89,432 1,256,822

ALL FUNDS SUMMARY

Description

Total General Funds (Unrestricted and

Restricted) Total All Other

Funds Total

All Funds



88,526,871

89,236,812

15,673,888

26,289,770

104,200,759

115,526,582

Net Activity


Ending Fund Balance

(709,941)

16,113,476

15,403,535

(10,615,882)

20,124,102

9,508,220

(11,325,823)

36,237,578

24,911,755

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OHLONE COLLEGE FOUNDATION

The Ohlone College Foundation was established as a 501(c)3 in May of 1987. As an auxiliary organization of the college, pursuant to Title V regulations, the Foundation supports the College in the execution of its mission by focusing on the important task of raising funds for and awareness of a broad array of educational programs. The Foundation also raises scholarship funds for local residents who wish to pursue opportunities at Ohlone. Governed by a committed board of directors consisting of well-respected community leaders, the Foundation operates three funds: Fund 83, its General Operating Fund; Fund 88, Grants Fund; Fund 89, Endowment Fund.

Financial Information

The Foundation manages over $8.5 million dollars in assets, and provides approximately $110,000 in student scholarships every year. Other Foundation Contribution includes but not limited to in-kind donations, distribution to District programs, Obligation Distribution to District General Funds, and Student Emergency grant. It is required to report information regarding its financial position and activities according to three classes of net assets:

o Unrestricted net assets include all resources available for use by the Board of Directors andmanagement’s discretion in carrying out the activities of the Foundation in accordance withits Bylaws.

o Temporarily restricted net assets are only expendable for the purposes specified by thedonors or through the passage of time. When a restriction expires (that is, when a stipulatedtime restriction ends or purpose restriction is accomplished), temporarily restricted netassets are reclassified to unrestricted net assets.

o Permanently restricted net assets are generally required to be held by the organization inperpetuity while the earnings on those assets are available for use by the organization tosupport its activities as specified by the donors. Donors can place restriction on the earningsfrom permanently restricted contributions at the time the contributions are made orpledged.

Following is the Foundation’s General Fund budget for fiscal year 2021-2022.

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FOUNDATION BUDGET SUMMARY Fund 83

Description

2020-2021 Unaudited

Actuals

2020-2021 Tentative

Budget Changes 2020-2021

Final Budget

Revenues (Including Transfer-In) Expenditures (Including Transfer-Out)

167,434 189,893

--

213,000228,000

213,000 228,000

Net Activity (22,459) - (15,000) (15,000)


Ending Fund Balance

242,174

219,715

-

-

219,715

204,714

219,715

204,714

64


65

DISCUSSION/ACTION - #25


MEMORANDUM

TO: Board of Trustees FROM: Dr. Richard Watters DATE: September 8th, 2021 SUBJECT: Approval of ACCT Leadership Congress Voting Delegate Ohlone Community College District may appoint three (3) trustees as a voting delegates at the ACCT Leadership Congress (October 13th – 16th, 2021). Vice Chair Suzanne Lee Chan is attending the ACCT Leadership Congress and has expressed interest in serving as the district’s voting delegate. RECOMMENDATION The Board Chair recommends that the Board of Trustees approve Vice Chair Suzanne Lee Chan as the Ohlone Community College District voting delegate at the 2021 ACCT Leadership Congress.

September 8th, 2021 Board Packet - Ohlone College

Documents

Transcript of September 8th, 2021 Board Packet - Ohlone College