ADVANCED COLLEGE

OF

ENGINEERING AND MANAGEMENT

(Affiliated to Tribhuvan University)

A

MINOR PROJECT

PROPOSAL

ON

“ONLINE ADMISSION FORM SUBMISSION”

SUBMITTED TO:

DEPARTMENT OF ELECTRONICS AND COMPUTER ENGINEERING

SUBMITTED BY:

AMIT KARN (2008/BCT/506)

BINAY SHAKYA (2008/BCT/511)

SUNITA SINGH YADAV (2008/BCT/547)

KATHMANDU, NEPAL

7th

JULY, 2011

ii

ABSTRACT

This project proposal deals with the Online Admission Form Submission System.

This project completely deals with the system that is to be built to fulfill the importance of

the project work. This project would be developed with the complete approach of the

software engineering from start to end. The project is all about making use of computers for

the admission of the students rather than doing it manually. This system provides the way to

get admission easily and efficiently. In short, it reduces the paper work and also keeps the

records of information of the students. Different tools will be incorporated during the

accomplishment of this project which is the essential part. The estimated cost in this project

would be approximately One Lakh Twenty Thousand.

iii

ACKNOWLEDGEMENT

We would like to express our deep sense of gratitude to the Advanced College of

Engineering and Management, Computer Department for providing us with the package of

programming tool like java. Also we are grateful to our Head of Department Er. Pranita

Upadhyaya for her support.

We would like to thank our project supervisor Er.Badri Adhikari. His genuine moral

support has helped a lot to boost up our confidence level. We are also equally thankful to the

staff of exam section Mr. Ram Chandra Pandit for providing us the sample admission form

of the college.

Last but not the least, we would like to acknowledge our friends for their moral

support.

iv

TABLE OF CONTENTS ABSTRACT .................................................................................................................................. ii

ACKNOWLEDGEMENT ............................................................................................................ iii

LIST OF FIGURES……………………………………………………………………….................v

LIST OF TABLES…………………………………………………………………………………..vi

1. INTRODUCTION………… ...................................................................................................... 1

1.1Project Background ................................................................................................................. 1

1.2Objectives ............................................................................................................................... 2

1.3Literature Review ................................................................................................................... 3

1.3.1 Existing System............................................................................................................... 4

1.4Proposed System ..................................................................................................................... 5

2. FEASIBILITY ANALYSIS ....................................................................................................... 5

2.1 Technical feasibility ............................................................................................................... 6

2.2Economic Feasibility............................................................................................................... 6

2.3Operational Feasibility ............................................................................................................ 6

3. METHODOLOGY AND DATA................................................................................................ 7

3.1 Use Case Diagram.................................................................................................................. 8

3.2 Access Control List ................................................................................................................ 9

4. TIME SCHEDULE .................................................................................................................. 10

5. COST ESTIMATION .............................................................................................................. 11

6. CONCLUSION ....................................................................................................................... 12

7. REFERENCES ........................................................................................................................ 13

v

LIST OF FIGURES

Figure 1: Sample of the admission form………………………………………………...…...3

Figure 2: Model of the system……………………………...……………………….……….5

Figure 3: Use case diagram………………………………………………………….…….....8

Figure 4: Gantt chart………………………………………………………………….…......10

vi

LIST OF TABLES

Table 1: Access Control List……………………………………………………...……….9

Table 2: Cost Estimation………………………………………………………….……….11

1

1. INTRODUCTION

1.1 PROJECT BACKGROUND

As with most real world activities, there are numerous benefits to using a software

system for college admissions. The most apparent to this project is the unification of the

entire process.

Another aspect of a software system is the use of a central database. This database is

the basis for all actions in the system and can be trivially updated and used to aid in all of the

system’s processes, meaning all of the required information is stored in one central location

and thus is easily accessible. This is a far more reasonable storage method than a paper-based

file system, where the time of traveling to and physically searching the records for the

required information could be a burden. Human error could also be a factor in that mistakes

could be made in the filing process which would not occur in a well written database system

and mistakes or changes on physical records can be messy to correct.

The main objective of this system is to make the performance of certain tasks much

faster than the humans. This also means that these tasks can be done solely by the system,

freeing up those involved to perform more important tasks. The simplicity of this project

insures the effectiveness of the system.

Including that the system will enable the user to edit the data online before the last

date of submission of application, as the user’s status is being changed by admission staff i.e.

selected and not selected. At the same time this system will also facilitate the admission staff

to view the user profile and so on. The admission staff can view the user profile, can change

the status of user i.e. selected or not selected, can change the last of application for admission,

can modify the last of admission and finally can switch them self from the system.

2

1.2 OBJECTIVES

The aim of the proposed system is to address the limitations of the current system.

Following are the objectives of the proposed system:

To develop a web application.

To create online form submitting system.

To store the information of the students and manage them.

To retrieve the information when required.

To make the user interface more appealing.

3

Figure 1: Sample Admission Form

1.3 LITERATURE REVIEW

Information about some of the existing forms has been collected. We have attached

here a sample of the form that is currently being used in Advanced College of Engineering

and Management. This is only the view of front page of the form where the students have to

fill their names, address, contact details, scores etc. The form also consists of other contents

like rules of the college, requirements for the admission and other details of the students etc.

4

1.3.1 EXISTING SYSTEM

In the current environment several universities are using semi-automatic system for

admission, which covers manual form filling by collecting admission form from the college.

It creates the problem for students to fill the form under manual environment. In that stage

there is a need of such system which helps the students to work more comfortably. The online

web-based admission system will facilitate the user to fill the form online from the web and

submit before due date.

The present system for the admission of students in Advanced College is a traditional

approach which does not have plenty of features. All the students and college are not getting

maximum benefits from such system. The forms filled out by the students have to be typed

again to enter onto computer. This gives unnecessary burden to the staffs. The computers in

different departments are not connected so the same records have to be re-entered.

Traditional systems do not have the facility to connect to internet. Because of this the

students have to go to college to know the result or to get the information.

5

1.4 PROPOSED SYSTEM

The proposed system aims to automate the admission form submission system, pre-

checking the inclusion of all required material and automatically ranking each student’s

application based on a number of criteria. These criteria include the ranking of entrance exam

score, their scores in intermediate level etc. The data used by the system is stored in a

database that will be the centre of all information held about students and the base for the

remainder of the process after the initial application has been made. This enables things to be

simplified and considerably quickened, making the jobs of the people involved easier. It

supports the current process but centralizes it and makes it possible for decisions to be made

earlier and easier way.

A simple block diagram has been presented here which gives some insight into the

structure of the system. This block diagram is for illustration purpose. All the components of

the system will be elaborated in final block diagram.

Figure 2: Model of the System

6

2. FEASIBILITY ANALYSIS

For the system that is to be developed must satisfy all the feasible strategy. This step deals

with the various types of the feasibilities that are needed to be considered during the system

development. Mainly there are different types of feasibility that are needed to be considered

and they are:

2.1 Technical feasibility

The necessary technology to develop our project online admission form submission exists.

Software like SQL, MY SQL, ORACLE, can be used to develop the back end which contains

the actual database in which various records are stored which can be manipulated or retrieved

as per the requirement. Dreamweaver can be used to develop a user friendly interface to be

used by the system user. Therefore the project team feels it is capable of making use of the

available technology to build online admission form submission system’. Hence the system is

technically feasible.

2.2 Economic Feasibility

Cost of developing/purchasing application is equal to the sum of the cost of computer

on which the application id develop, the cost of software required to develop

application and wages of project team.

Cost of personal computer and software on which to run the application.

More efficient management of admission.

Greater applicant satisfaction

2.3 Operational Feasibility

Since online form system is intended to be user friendly application with no formal

computer training required for the system user and also the application will make

his/her work easier and the working environment more satisfactory it is assumed that

there will be no difficulty in bringing the system into operation in an actual work

environment as long as user’s requirement are met.

7

3. METHODOLOGY AND DATA

Each member will be assigned several tasks of this project on the basis of their

interest in particular portion of system development. Weekly meeting will be held to assess

the status of

Each member and propose restructuring of plans when required. Regular discussion

with the project mentor will be held to gather suggestions related to the Project. It will also

provide us chance to update our mentor about the progress of the project.

We will use java at the front end as a development tool and Microsoft sql 2005 at the

back end for database.java have powerful library to interface with database, networking and

web development.

For the development of web pages Dreamweaver CS4, XHTML, etc would be used.

Software tools to be used for the development of the system:

a) Microsoft SQL

b) Microsoft office word

c) Adobe Dreamweaver cs4

d) Netbeans 7.0

User Interface mock:

The detailed interface of the online admission form is placed along with this proposal.

8

3.1 USECASE DIAGRAM

Figure 3: Use Case Diagram

9

3.2 ACCESS CONTROL LIST

Features Administrator Active user Inactive User

View Login page Yes Yes Yes

Edit and Delete

Records

Yes No No

View Filled Form Yes Yes No

Send Conformation

Letter

Yes No No

Fill New Form No No Yes

Table 1: Access Control list

10

4. TIME SCHEDULE

OFF DAYS:

Exam Time: (27 Days)

Dashain Holidays: (7 Days)

Tihar Holidays: (4 Days)

Figure 4: Gantt chart

11

5. COST ESTIMATION

PARTICULARS COST

Computers 80,000/-

Salary 30,000/-

Electricity 5,000/-

Software tools 5,000/-

Total 1,20,000/-

Table 2: Cost Estimation

12

6. CONCLUSION

Web technology is the most evolving and growing technology in the world today. The

world has been narrowed day by day due to development in the web technology. Internet is

the widely used web technology today.

We get to know from news and other sectors that world has grown up with its new

lookup of web in each and every field. Keeping in mind this fact we attempted to build this

project which is beneficial in every aspect mostly in today’s context. This project will prove

to be beneficial to both the students and college in a sense that it would provide a platform for

both of them to work easily as this project provide the feature of submitting forms online,

managing large records of students and their details, etc. It would be really a great experience

to work on this project.

13

7. REFERENCES

1. Roger s. Pressman, “Software Engineering – A Practitioner’s Approach”, Fifth

Edition, McGraw-Hill Higher Education 2001.

2. http://www.scribd.com/mobile/documents

3. www.uioe.sf.net

4. www.acemprojects.sf.net

5. http://www.bewebmaster.com/204.php

6. http://talk.collegeconfidential.com/register.php

7. http://www.w3schools.com/