Page 1 of 31 - Air India Tenders

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Tender No. HY/CTE/PLANT/AMC/003 date: 16th Aug-2019

Last Date for Receipt of Quotes is 06.09.2019 till 1500 hours & Date of Opening of Technical Quote :-06.09.2019at 1530 hrs IST

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I. Invitation of bid This contract will be for 3 (three) years from the date of Letter of Intent which is subject to satisfactory performance of the contract for the first One Year. After Satisfactory performance report, the contract will be finalised for balance two years from the date of LOI and for additional period of 3 months in case of extension beyond the said 3 years. Closing Date and Time for Submission of Tender: 06.09.2019 by 1500Hrs

II. Method of Submission of Bids:

Technical Bid: Contains- Scope of Works, Bidder‟s Company Details and Technical Pre-Qualification/ Eligibility Criteria etc. - Should NOT contain Commercial / Price Bid or details of Rates offered.

Commercial/Price/Financial Bid: Should be submitted Mandatorily in a Sealed Envelope Only. Only those vendors/bidders who are Technically Qualified under/against the Pre-Qualification Criteria of the Technical Bid would be eligible for participation in the Commercial Bid opening. The Bids shall be submitted in different Envelopes as under: 1. Envelope-1: Technical Bid - Should contain the following and submitted as below: a. Duly filled in Technical Bid ONLY as per the format in the Annexures provided. b. All the pages of Technical Bid should be signed and stamped by the authorized representative. c. DD (or) BG of EMD (Earnest Money Deposit) or supporting documents for exemption from EMD.

d. Should be sealed and Super scripted as “Technical Bid: Tender No: Tender No: HY/CTE/PLANT/AMC/003 Date: 16

th Aug-2019and “NOT TO BE OPENED BEFORE 06.09.2019 Time 1530hrs / Bid for CAMC for

Central Air Conditioning Plants in CTE at Hyderabad. 2. Envelope-2: Commercial/Financial Bid - Should Mandatorily be Submitted in a separate Sealed Cover and should contain the following. a. Only the Financial / Price Bid should be kept in this envelope. b. All the pages of the Financial Bid should be signed and stamped by the authorized representative. c. Financial Bid should be strictly as per the format provided. Non-Compliance of this condition would result in disqualification and rejection of your bid. Financial Bid should be sealed and super-scribed as “Financial Bid for: Tender No: HY/CTE/PLANT/AMC/003 Date: 16

th Aug-2019 for CAMC of Central Air Conditioning Plants in CTE at Hyderabad”.

d. If the Quotes are in numerals and in words: In case of any discrepancy between the two (Figures/Words), those written in words shall take precedence unless the amount expressed in words is related to an arithmetic error, in which case the amount in figures shall prevail 3. Envelope-3: (Master Envelope) should contain the following. a. Envelope-1 (Technical Bid) & Sealed Envelope-2 (Commercial/Financial Bid).

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b. Envelope-3 must be sealed & Super-scripted as “: Tender No: HY/CTE/PLANT/AMC/003 Date: 16th Aug-

2019 for CAMC of Central Air Conditioning Plants in CTE at Bids should be submitted on or before due date & time to the following address:

Dy.General Manager-EF&PM Central Training Establishment, Ferozguda, Balanagar, Hyderabad 500 011, Ph No +91 40 27755756/27885064 c. Opening of Technical and Financial Bids will be held in the above referred office. 4. Important Dates:

Closing date/time for submission of Bids

On (or) before 1500 hrs of 06.09.2019

Date/Time for opening of Technical Bids at 1530 hrs on 06.09.2019

Date/Time for opening Financial Bid Will be intimated only to the Technically Qualified Parties/ Bidders.

5. Extension of Tender Due Date: Due date of the tender may be extended, at the sole discretion of AI, at any time during the tendering process, including after the closing date of the tender and before opening of the bids. The same may be intimated to the bidders over telephone (or) through mail 6. Earnest Money Deposit (EMD): a) Bidders should submit interest free EARNEST MONEY DEPOSIT (EMD) of Rs.2.20 Lac (Two Lacs Twenty Thousand only), in favour of Air India Ltd, payable at Hyderabad, along with the technical bid, failing which their bid will stand rejected. b) EMD can be in the form of an account payee demand draft, bankers‟ cheque or through ECS. c) EMD must be submitted along with the Technical Bid. d) EMD is exempted for Public Sector Units, Govt Undertakings and MSME/SSI units registered with the NSIC under its Single Point Registration Scheme as per the guidelines issued by the Government of India/ District Industries Centre/Khadi and Village Industries Commission/ Khadi and Village Industries Board/ Coir Board/ National Small Industries Corporation/ Directorate of Handicraft and Handloom/ UdyogAadhar Memorandum (UAM)/ Any other body specified by the Ministry of MSME, However, this exemption for MSME is applicable only if the MSME unit is registered for the goods/services tendered for AND their NSIC Certificate/ UAM should be valid as on the date of closing of the tender.

e) MSME / SSI units who have applied for NSIC/UAM Registration or applied for renewal of NSIC/UAM certificate, but have not obtained the valid NSIC Certificate/UAM as on the closing date of the Tender are NOT eligible for these benefits/exemption. f) Also, the successful bidder on whom contract is placed, should ensure that their NSIC/UAM certificate is valid throughout the contract period to avail benefit against it.

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g) EMD will be returned/ refunded free of interest within 45 days of issue of the LOI / award of contract. EMD of the successful bidder will be returned/refunded without any interest, after receipt of Security Deposit (SD) or Performance Guarantee (PG) in lieu thereof from the vendor.

h) EMD of a bidder will be forfeited if the bidder withdraws (or) amends the bid to the detriment of the tender terms after the due date, impairs or derogates from the tender in any respect, or declines to accept or honour the LOI/ contract if awarded in his favour within the Bid validity period. If the successful bidder fails to furnish Security Deposit (or) Performance Guarantee within the specified period, its EMD is liable to be forfeited.

III. Validity of Bids: 1. The Bids (Technical Bid and Price Bid ) should be valid for a period of 120 days from the date of opening of the Technical Bid. 2. Price offered should remain firm till completion of contract period. Request for change in price will be entertained during only on account of, changes in govt./statutory levies like GST or other taxes etc. if imposed by the Govt. of India / State Govt. / Local Bodies. However, such request will be considered only on submission of valid documents. 3. Also, Any reduction in GST and/or any other Statutory levies etc., of the Govt. of India / State Govt./ Local Bodies etc., should be passed on to AI, otherwise the same shall be adjusted/deducted from their bills with due notification.

The brief description of the activities in this Tender / services required are as follows:

Particulars Scope of Work Equipment Make Model Year of Mfg. Period of Operation

Location

Activity A

Annual Comprehensive

Maintenance and Operational Contract for

Qty. 1 x 80 TR and Qty. 1 x 48

TR

Package Chillers 80 TR Qty 1, 48 TR

Qty 1 no, AHU - 3nos, Condensor Water Pump Qty 2

nos

Blue Star

make chiller

XACYS2080AR2 ( 80 TR),

XACYS2048AR2 (48 TR)

2012 Round the clock 24/7

Sim III

Activity B




TR AC

Package Chillers 80 TR Qty 1,

48 TR Qty 1 no, AHU - 3nos,

Condensor Water Pump Qty 2 nos

Voltas

ACDSO80DPMN 2 x 2( 80 TR)

ACDSO 48 DPMN 2 x 2 (48 TR)


Sim IV

Activity C




TR

Package Chillers 80 TR Qty 1, 48 TR

Qty 1 no, AHU - 3nos, Condensor Water Pump Qty

2nos

Blue Star

make chiller

XAC2YS-080AR2 (80 TR)

XAC2YS-048AR2 (48 TR)


ATR

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Activity D



2 x 80 TR A/C Plant

Carrier make compressor Qty 2 nos, AHU 8nos,

Condendor Water Pumps Qty 2nos,

Chiller Water Pumps

2nos,process pumps 8 nos,

NDCT 1no, exhaust Blower

1no.

Voltas Model : 5H80 1978

0800 hrs to 1800

hrs - Five day Week

OTT/OPT

Activity E


Maintenance and Operational

Contract for 5 x 40 TR A/C

Package chillers 50TR 5nos, AHU's 7nos, Condensor

water pumps 10nos, FRP

cooling tower 1no, NDC Tower 1no,

Mechanical Cooling Tower

1no.

Voltas Model : 5H40 1987-1990

0800 hrs to 1800 hrs - Six

day Week

MTC,CTC, AVSEC,

CCTS,ETS & Admin

buildings

Activity F


Maintenance and Operation of A/C

Package Unit

Water Cooled 2nos DX type

1no Voltas

Round the clock 24/7

UPS System 4 x 160 KVA

for Simulators.

Activity G


Maintenance Contract for

Auxillary Equipment at DG

Plant

Heat Exchangers 2nos, Water Pumps 4nos,

Cooling Towers (including

CTfan)2nos, Centrifugal Pump

1no, Diesel Pumps 2nos

Round the clock 24/7

Captive Power Plant

SCOPE OF WORK FOR THE ACTIVITY FROM „A‟ TO „E‟ SHALL BE AS PER THE DETAILED JOBS/WORKS :

The details of jobs to be carried out covering the details of equipment and related equipment thereto are provided

in the Tender Document, They include: Operational timings, Scope of Maintenance works / items covered under

the contract, General routine maintenance of „A/C plants –Daily / Weekly / Monthly / Quarterly / Half yearly

together with the Starting Checkups, Starting procedures and Shut down Procedures

All inclusive Comprehensive Maintenance jobs and scope of work.

1. Checking and servicing of Plants four times in a year. 2. Attending to break down calls and rectify defects immediately when called upon by us. 3. Descaling of condenser as and when required and drilling of condenser tubes, when found

blocked/clogged, cleaning of condenser, chiller cooling coils and AHUs. 4. Rectification and replacement of refrigerant required as a result of leaks in the system.

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5. Inspecting belts, adjusting of tension, replacing worn out belts, lubricating bearings, pumps, fans and replacement of compressor oil etc.

6. Replacement of heat insulation whenever and wherever found necessary. 7. Checking for any vibration in plant equipment and rectifying the defects in foundations of the equipment. 8. Cleaning of condenser and chiller valves (removing scale formation) and keeping them in operation

condition. 9. Any other relevant works including replacement of necessary spares to keep A/C plants in serviceable

condition. 10. Painting of all equipment in A/C plant and including cooling tower water piping once in a year. 11. Repairing/overhauling or replacement of equipment, components, compressors, motors, starters,

condenser, chillers, water pumps, valves, couplings, Air handling units, Thermostatic expansion valves, instrumentation, gauges, electrical control panels, isolators, cables, control equipment, dehumidification heaters, cooling towers, foundation of equipment, rewinding of motors, and routine maintenance works.

Repair/Replacement of any other assembly.

i) Any other work, assembly, sub assembly which is not specifically mentioned above and is part of the total Air-conditioning system is also included in the scope of work to maintain required RH and temperature conditions in the Air-conditioned area.

ii) Supply of spares/materials: Spares and material needed due to wear and tear including oils, grease and refrigerant will be supplied free of cost by the contractor.

iii) Works/items not covered in contract:

1 Replacement of water pipe lines. 2 Replacement of Micro Filters. 3 Repair and Replacement of incoming electrical main switch. 4 Ducting, false ceiling, major structural and masonry works.

a). Daily Maintenance.

1. Check water level in cooling tower / make up tank 2. Check water level in the expansion tank. 3. Ensure proper operation of float valves. 4. General cleaning of equipments, plant-room, AHU room. 5. Maintenance of log book and recording of all the defects and maintenance works carried out.

b). Weekly Maintenance

1. Carryout test for refrigerant leaks. 2. Check pumps glands (in case of water leaks tighten the gland or replace the gland packing). 3. Clean/wash cooling coil Air filters.

c). Monthly maintenance.

1. Check electrical connection of various motors, starters etc., 2. Check for operation of various safety controls and inter-locks. 3. Clean/wash cooling coils of Air handling units. 4. Clean equipment hold on bolts. 5. Clean drain points.

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d). Quarterly maintenance

1. Check various pressure, temperatures, current drawn by motors, and analyze the readings to ascertain the condition of the plant, investigate and rectify the faults.

2. Ensure oil return is proper. 3. Check crank-case heater for proper operation. 4. Carryout through check for refrigerant leaks and rectify. 5. Check operation of oil safety and operating controls and take corrective measures it found

malfunctioning. 6. Check belt tension and adjust, replace worn out belts. 7. Check alignment of all bolt and direct driver. 8. Check all bearing surfaces for abnormal heating, where such symptoms are observed, investigate and

take corrective action and replace the bearings if required. 9. Check drains for free flow and clean if necessary. 10. Check for abnormal vibration and noise. Check for tightness of all fastening bolts of foundations. 11. Check cooling coil fine for dust accumulation and clean. 12. Ensure that all the electrical connections are tight.

e). Half Yearly Maintenance

1. Repeat a, b and c. 2. Check the leaving temperature difference, in cooling tower and if required condenser tubes will

have to be cleaned. 3. Cleaning of cooling coils with water under pressure. 4. Lubricate all moving parts. 5. Check and clean contacts in Starters/contactors. 6. Replacement of compressor oil if the condition is bad.

f). Any other scheduled maintenance Of A/C plants and its auxiliary equipments as per the manufactures

recommendations.

______

i). Startingcheck ups.

1. Check up water level in cooling tower, and expansion tank check operation of float valves. 2. Ensure condenser and chiller water line gate valves are kept fully open. 3. Ensure compressor discharge and suction shut off, valves and liquid line valves kept fully open. 4. Check the fuses of all motors and heaters. 5. Switch on the main switch on electrical and check for proper voltage in all 3 phases. 6. Switch on isolators of all motors. 7. Check oil level in compressor.

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II). Starting procedure.

1. Start condenser water pumps (check for proper water spray in cooling tower and water pressure). 2. Start chiller water pumps and check for normal operating pressure. 3. Start Air handling unit. 4. Switch on main toggle switch in the gauge control panel and also switch on liquid line solenoid valve

switch. 5. Start compressors and note the following after the system is stabilized. 6. a). Operating suction pressure. 7. b). Discharge pressure. 8. c). Oil Pressure. 9. d). Oil level in compressor. 10. Ensure dehumidification heaters are switched on after compressor is started.

iii). Shut down procedure

1) Switch off refrigerant solenoid valve. 2) Switch off compressor mains. 3) Check that compressor crack heater on line. 4) Switch off compressor water pump, cooling tower fan and chiller water pumps. 5) Stop air handling units. 6) Switch off electrical mains.

Repair /overhaul:-

Repair and overhaul is imperative to keep the plants in functionally working condition which will be carried

out by the contractor on free of charge basis on site or outside workshop also on contractor's cost. No man

power will be provided by us in this regard.

SCOPE OF WORK FOR THE ACTIVITY „ F ‟ SHALL BE AS PER THE DETAILED JOBS/WORKS

MENTIONED BELOW:

Comprehensive Annual Maintenance and Operations Contract of A/C Package unit of UPS system

4 X 160 KVA (24 x 7) for simulators and their Operations.

Note: Chilled water temperature of UPS system, should be noted in the log book hourly basis.

a). UPS A/C room consisting of three nos of package type Voltas A/C units 1). Water cooled – 02 nos 2) DX type – 01 no b). Cleaning of filters, blower, water pipe line from A/C plants, water valves, drainage pipes of the

equipment and blower motor maintenance. c). Ducting, dampers, filters are to be checked periodically. d). Cleaning and checking of the compressor performance, expansion valve, blower etc., e). De-scaling of UPS package system once in 6(six) months.

Abnormalities of the units to be informed to Dy. General Manager-EF & PM immediately.

Operation and Maintenance of Electrical Installation, pertaining to Air conditioning equipment.

1. LT breakers, up to = 1000 amps, main bus bars, distribution panels, and feeder rooms. 2. Compressor motors, starters, cables, electrical auxiliaries etc., 3. Checking of cable connections in control cubicles for burning of insulation, cleanliness, tightness of

joints, terminal connections, replacements of worn out parts and attending to necessary repairs. 4. Periodical inspection of HT/LT breakers, main switches for pitting, burning and attending to

necessary repairs.

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5. Checking of all electrical connection including earth connections for proper tightness, cable termination etc.,

6. Checking of oil in conservator and executing any leaks pertaining to starters.. 7. Checking for unusual internal noises of electrical equipment. 8. Noting the load current in all the phase in the log book . 9. All the earth pits should be watered daily.

SCOPE OF WORK FOR THE ACTIVITY „ G ‟ SHALL BE AS PER THE DETAILED JOBS/WORKS

MENTIONED BELOW:

Comprehensive Annual Maintenance contract for maintenance of Auxiliary Equipment at DG plant.

(ONLY AMC TO BE QUOTED. NO OPERATION WOULD BE INVOLVED.)

NATURE OF JOB:-

1. Maintenance of Auxiliary equipment at DG plant. 2. Operation and maintenance of package unit of UPS system. Auxiliary equipment at DG plant

1. 1. Heat exchangers 2 nos 2. Water pumps 4 nos 3. Cooling Towers (including CT fan) 2 nos 4. Centrifuge Pump 1 no 5. Diesel pumps 2 nos Maintenance of Auxiliary equipment : 1. Cleaning of cooling tower basin once in 15 days. 2. Cleaning of pot strainers suction, delivery valves and keeping them in operating condition. 3. Checking of sprinklers for proper functioning and attending to necessary repairs. 4. Rectification of leaks in pumps, including centrifuge. 5. De-scaling of heat exchanger once in 6 months. 6. Replacement of un serviceable starters contacts, coils O/L relays whenever required at free of charge. 7. Replacement of unserviceable gate valves of water pipelines, fuel pipelines including bulk fuel tank. 8. Greasing of pumps, motors periodically. 9. Repair/overhaul/rewinding of equipment including replacement of worn out parts, which are covered

under clause II (a) and (b) on free of charge. 10. Painting of water, diesel pumps, water& fuel pipelines once in a year. 11. Cleaning and removing liquid slugs from the bowls of centrifuge equipment, maintenance of

Centrifuge pump, motor and diesel fuel pumps. 12. Replacement of cooling tower fillings.

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SITE VISIT , PLANT INSPECTION & CLARIFICATIONS: All intending tenderers are advised to visit the Central

Training Establishment, Ferozguda, Air India Limited, Hyderabad and meet / contact Mr. Siva Sankara Rao

Dy.General Manager (EF & PM), on Ph: 040 27885064,(Monday-Saturday between 09.00 Hrs. to 16.00 Hrs).and

get them satisfied for a good understanding of the nature and scope of works / clarifications and or to inspect the

Central Air Conditioning Plants before submitting tender. Once the tender has been submitted / finalized or work

order has been awarded, the contractor should strictly adhere to the terms and conditions of the contract.

5) EARNEST MONEY DEPOSIT An Earnest Money Deposit of Rs.2,20,000/- (Rupees Two Lakh Twenty Thousand only) must be

submitted by means of a Bank Draft or Bankers Cheque in favour of Air India Ltd, Hyderabad and should

be submitted along with the technical bid. EMD can also be deposited in cash at Cash Counter in the

Office of Dy. General Manager (Fin), CTE, Balanagar, Hyderabad and proof of payment (Xerox copy of

Cash Receipt) must be enclosed in the Technical Bid. No other mode of payment is acceptable.

Last date / time for submission of tenders : 06.09.2019 at 15:00 hrs.

Date / Time for opening of tenders: 06.09.2019 at 15:30 hrs. 6) ELIGIBILITY CRITERIA : Tenderers who fulfill the eligibility criteria as per Annexure III & IV are only need to

respond.

i. The tenderer should be duly registered for existing contracts with the concerned ESI, PF department at the time of application of tender. (Copy of the registration certificate bearing the registration no should be enclosed as a proof of above). The Service Provider should confirm readiness to take up the contract within 15 days of award of Contact / Letter of Intent.If the Service Provider requires more than 60 days time to take up the contract from the date of award of Contract / Letter of Indent, the tender will be rejected.

8. REJECTION OF BIDS (Technical Bid & Price Bid):

The response to the Technical Bid & Price Bid will be rejected forthwith without evaluation of the

Tender response on the following grounds:

a) If the Technical Bid and/or the Price Bid has been received after due date and time of the Tender. b) If only the Technical Bid has been received and the Price Bid has not been received, and vice versa. c) If the Technical Bid and/or the Price Bid have been received by fax or email. d) If the Technical Bid and/or the Price Bid have been received unsigned. e) If the Technical Bid and/or the Price Bid has been received in an open condition. f) If the Technical Bid has been received without EMD or the EMD has been submitted in a mode other

than as specified in the Tender. g) If the Tender given in a different name shall be liable for disqualification and shall be rejected

h) Tenders not accompanying required information and documents are liable to be rejectedoutrightly.Any

request for subsequent submission of any information/documents will not be entertained.

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9. AMENDMENTS TO TENDER : Amendments, if any, to this Tender, before the closing date will be hosted

on the website of AIR INDIA LIMITED at www.airindia.in and AIR INDIA LIMITED will not intimate the

Tenderers individually of the same. The Tenderers are, therefore, advised to visit AIR INDIA LIMITED‟s

website regularly till the date of closing of the Tender. In case there is a change in Work-scope or

Other Terms & Conditions after release of the Tender but before its due date, the vendors who have

submitted their response shall have an option to re-submit their bids if they choose to do so.

10. RETURN OF PRICE BIDS :The price bids of technically disqualified bidders would be returned to them after finalization of the contract. Such return would be done against proper authorization and acknowledgement. In case the bidder fails to collect the price bid within the stipulated period, AIR INDIA LIMITED reserves the right to shred in “ as is where is condition “ after expiry of the notified period / 30 days which ever is later. During the process of evaluation of the bids no queries will be entertained from the bidders with regard to the status of the evaluation.

11. RATE AND VALIDITY :

The Tenderers must quote for both the AMC and also the Operation as per Scope of Work. If they do not quote for both the tender will be rejected

The quotation should be valid for a period of 120 days from the date of opening of Technical Bid of this tender. Quoted rates should be firm for the entire period of contract and no enhancement of rate will be entertained under any circumstances whatsoever during the subsistence of the contract.

12. SECURITY DEPOSIT:

5 %( Five percent) of the order value (after adjusting the EMD) has to be deposited as security deposit

with AIR INDIA LIMITED, within ( 15 ) fifteen days of receipt of the LOI / order. The amount should be

paid by way of Demand Draft / Bankers Cheque infavour of “Air India Ltd”.

Bank Guarantee in lieu thereof covering the equivalent value is acceptable.

The Security Deposit will not bear any interest and would be refunded after successful completion of

contract period.

13. PERSONNEL DEPLOYED :

Any person below the age of 18 years shall not be engaged.

The Service Provider has to depute adequate number of personnel to meet the requirements.

The Service Provider will provide Uniform to his personnel at his own cost. He will also ensure that the

persons wear the uniform and keep it neat, clean and tidy.

The successful tenderer will ensure that all its staff/employees are medically fit & possess sound mental health.

Service provider has to make their own arrangement to transport their personnel to the place of work.

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Service Provider will not be allowed to engage service of any employee of his for more than 12 hours in

a duty call and employees should have adequate break between 2 duty calls.

14. TOOLS AND TACKLES: The Service Provider has to bring his tools tackles and other facilities, during the course of work. No other facility excepting electricity and water will be provided to them by AIR INDIA LIMITED.

15. SUPERVISION: Service Provider must deploy his own Supervisors in adequate numbers to monitor the

work allotted to them on day-to-day basis. Supervision of personnel provided by the Service Provider shall be his responsibility. The Service Provider shall ensure the quality of job performed by its personnel and in case of any complaint; the Tenderer shall have to replace the concerned personnel. AIR INDIA LIMITED shall have right to refuse entry of any such personnel.

16. MOBILE PHONE : The Service Provider will provide one office mobile phone to their supervisor and

the mobile phone No. will be given to AIR INDIA LIMITED. The supervisor must be available at any point of time for attending any breakdown.

17. COMPLIANCE WITH STATUTORY PROVISIONS : The tenderer shall indemnify AIL for compliance of

the following :-

i)The service provider shall be solely responsible for implementing payment of Wages, Minimum

wages Act, Bonus Act ESI, PF, the Contract Labour (Regulation & Abolition) act and all other Labour

Acts/Laws wherever applicable from time to time in the State as well as for compliance with all

rules/regulations and all applicable laws promulgated by the Central Govt., State Govt. & Labour

Acts/Laws as applicable from time to time in the State as well as for compliance with all

rules/regulations and all applicable laws promulgated by the Central Govt., State Govt. & Local

Authorities. The service provider will be solely responsible for any cost and consequences on account

of any breach and / or non-compliance with any of the provisions of the labour laws.

ii) The Tenderer shall be solely responsible for any cost and consequences on account of any breach

and/or non-compliance of any of the provisions of the Labour Laws. The Tenderer shall indemnify AIL

against any claims/cost/damages and penalties in respect of breach of any of the provisions of the

Laws in force.

iii) The employee of the Tenderer shall not be deemed to be employee of AIL; hence the compliance of

all the statutory Laws will be the sole responsibility of the tenderer. It shall be the responsibility of

tenderer to comply with all liabilities arising out of any provisions of Labour Acts/Enactments hitherto in

force or enacted from time to time during the execution of this Service Contract.

iv) All records, documents under various statutory provisions maintained by the Tenderer shall be open

for inspection by the authorized representative of AIL/ 3rd Party authorized by AIL / to any Law abiding

Govt. Agency and Tenderer shall produce the same as and when required for inspection.

v) AIL shall not be responsible to provide any, canteen, medical and / or transport facility (inside or

outside) to any personnel of the tenderer.

vi) AIL shall not be responsible for any injury sustained by service provider„s personnel during the

performance of their duties and also any damage or compensation due to any dispute between them.

Any expenditure incurred by the AIL to handle any such situation arising out of the conduct of deployed

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personnel or otherwise shall be charged to the tenderer / deducted from the bills / security deposit of

service provider.

vii) The Service provider has to be ensured that the disbursement of wages to his employees will be

made within the notified time in the presence of authorized AIL nominee so as to ensure that not less

than the prescribed minimum wages are paid, as notified from time to time by the Central/State Govt. in

respect of each of the applicable category of employees. The wages should be paid on or before 7th of

the month following.

18. PAYMENT OF MONTHLY WAGES :

a) The Tenderer shall distribute wages for the previous month to his personnel so deployed for the

Work, not later than 7th of following calendar month in presence of representative of Air India Officials

so as to ensure that the prescribed minimum wages are paid for the applicable category of his

employees.

Deduction/Deposit of ESI/PF is compulsory and a proof of the same should be kept for verification by

EF & PM / Personnel / Finance Department or any other third party including Government agencies.

b) “AIR INDIA LTD.” shall not be responsible for payment of wages and or any other emoluments to the

personnel/workers of the Tenderer so deployed and it shall be the sole responsibility of the Tenderer to

make payment to the said personnel/workers in time and the Tenderer shall at all time keep “AIR INDIA

LTD.” indemnified against any claim from its personnel/workers in this regard.

c) All records, documents under various statutory provisions including ESI/PF/Disbursement of monthly

Wages etc. shall be maintained by the Tenderer and shall be open for inspection by an authorized

representative of AIR INDIA LTD./third party authorized by AIR INDIA LTD. and Government Agencies.

19. RATES, GOVT TAXES:

A- i) Inclusions:

The quoted rates should be inclusive of tools / consumables if any, manpower cost, provision for

uniform including, identity card, cleaning equipments, all materials etc.,all statutory payments like

ESI/PF and GST.

ii) Exclusions:

a) Rates finalized & agreed will remain firm during the Contract period of 3 years (Initially for1 Year and

extendable by 2 year ) and for additional period of 3 months in case of extension beyond the said 3

years. No request shall be entertained for increase of Rates during the validity of the Contract and

extension.

ii) Increase in Minimum wages obligation shall be with the tenderer, no claims on this component will

be entertained by Air India Ltd. And the same shall be at the cost of the tenderer.

iii) Rates not quoted separately as per the format given in the Financial Bid will be out rightly rejected.

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20. INDEMNIFY AIR INDIA LIMITED: a) The Tenderer/Service Provider shall indemnify Air India Ltd against any claims, damages, loss or

penalty including costs thereof in case of liability arising out of any accident/incident involving

manpower deployed by him/it.

b) AIR INDIA LTD. will not be responsible for any injury sustained by Tenderer‟s/Service Provider‟s

personnel during the performance of its/their duties and also any damage or compensation due to any

dispute between them and it‟s personnel. Any expenditure incurred by AIR INDIA LTD. to handle the

situation arising out of the conduct of personnel deployed by the Tenderer/Service Provider will be

made good from Bills of the Tenderer/Service Provider/Security Deposit.

c) Labour Laws/Statutory Obligations: The Tenderer/Service Provider shall also indemnify AIR INDIA

LTD. against any acts, laws, rules and/or regulations (including Labour Laws) and amendments

enacted from time to time thereto by any Central/State/Local or Municipal Authorities as also which may

be applicable to the Service Provider/Tenderer.

d) The Tenderer shall indemnify AIR INDIA LTD. against third Party claims arising out of equipment

malfunctioning/mishandling on the part of personnel provided by the Service Provider

e) The Tenderer shall also indemnify to reimburse any loss or damage by his personnel to AIR INDIA

LTD. personnel or property including machinery, equipment or buildings. In case, any such amount is

not deposited/paid to AIR INDIA LTD., the same shall be deducted from Bills/Future payments /

Security Deposit, due to the Tenderer/Service Provider.

LICENCES TO BE CURRENT: The service provider shall be solely responsible for obtaining and keeping current

their Trade Licenses/PF/ESI & Profession Tax Registrations (if applicable). The service provider shall save and

hold AIR INDIA LIMITED indemnified against any / all cost, litigation or consequence arising out of violation of or

non-compliance with Central/State Labour laws, provisions of PF Act, ESI Act or any other rule or regulation of

statutory or Municipal Authority.

Mandatory Requirement:

The Service provider should have valid “A” grade valid electrical license of Telagana State / Andhra Pradesh as on the date of this tender and the license should be valid during the entire period of Contract. Service provider shall obtain at his own cost, license(s) as required under the Contract Labour (Regulation & Abolition) Act 1970, etc. (if applicable) and as arising out of this contract with them and shall comply with various provisions contained therein.

21. RESPONSIBILITY OF PERSONNEL DEPLOYED TO AIR INDIA LIMITED: The personnel deployed by the Service Provider shall under no circumstances be deemed to be in the employment of AIR INDIA LIMITED. There would be no obligation whatsoever on the part of AIR INDIA LIMITED to absorb any of the personnel deployed on contract. The Service Provider shall be solely responsible for the personnel employed by him under this Agreement. The Service Provider shall also be responsible for any theft, dishonesty or disobedience and for any offence whether criminal or social that may be committed by his employees, agents, and those acting or claiming to act on his behalf.

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The service provider should undertake to keep AIR INDIA LIMITED harmless and indemnified against all

costs, consequences, litigations, damages and risk that may arise out of any violation of any law pertaining to entry into restricted areas, or any other law that may for the time being be in force or of any rule or regulation of any local authority, as well as against acts of negligence, theft, fraud, dishonesty or any other act of omission or commission whether intentional or otherwise, committed by them, their agents, servants or any other persons claiming to be acting on their behalf.

22. INSURANCE : The service provider shall at his own risk and cost ensure that his employees deployed to

carry out the work of AIR INDIA LIMITED are insured against all attendant risks that may be associated with the job.

23. SAFETY PRECAUTIONS: The service provider must ensure all safety and precautionary measure while carrying out the maintenance job by their personnel. AIR INDIA LIMITED will not be responsible in any manner for any accidents that may occur in connection with the work.

24. DAMAGE TO PROPERTY / EQUIPMENT / PERSONNEL: The service provider shall indemnify AIR INDIA LIMITED for any loss or damage to their property, equipment or personnel directly or indirectly arising out of or resulting from the negligence of the personnel deployed by the service provider. Any loss or damages caused to the AIR INDIA LIMITED‟s property, equipments and personnel due to their operation/maintenance job will be recovered from the pending bills/ security deposit of the service provider.

25. AUTHORISATION TO TAKE ANY MATERIAL OUTSIDE : Any part/ items taken out for repairing or changing or for any purpose must be authorized by AIR INDIA LIMITED representative by valid gate pass. A logbook is to be maintained for keeping record of parts in or out information.

26. APPROVAL OF MATERIAL SUPPLIED / USED : Any material supplied by the party should be of best quality and that to be certified by the Engineer In-charge of GS Department, AIR INDIA LIMITED before use of the same in the plant.

27. SCRAP REMOVAL : Scrappage generated out of replacement or during work are to be handed over to the GS Department against written documentation.

28. DEBRIS REMOVAL : Any debris generated during the course of work will be cleared by the contractor at

their own cost 29. COMFORTABLE CONDITION IN AIR CONDITIONED AREA: The contractor must ensure the

comfortable condition inside the Air-conditioned area while keeping the machine parameters normal.

30. OVERHAUL OF COMPRESSORS : The Service Provider must take up the Overhaul of Compressors if required during the operational period of this contract. No additional charges will be paid.

31. MODIFICATIONS / IMPROVEMENTS : During the process of overhauling or routine maintenance if any

modification/improvement of plant is required to be undertaken that to be cleared by the Engineer Incharge of GS Department, AIR INDIA LIMITED in writing.

32. CONDITION OF PLANTS AT THE END OR TERMINATION OF CONTRACT : The contractor will be

liable to handover the plant in running condition with all the equipment serviceable at the end of contract or termination of contract.

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33. PENALTY CLAUSES: Penalty of Rs. 1000/- shall be imposed in case of lengthy break down i.e. beyond six hours. Imposition of

penalty shall be at the discretion of Executive Director (Trg).

In case of any break down during the tenure of operation, the contractor will be liable to attend the break

down within 24 hours. Non operation of any Plant due to negligence from contractor side will be

penalised at the rate of double the pro-rata on the tonnage of plant/s not operated based on total rate

quoted against total capacity of plant in terms of tonnage.

Penalty to be imposed will be decided by the Executive Director (Trg) on case to case basis depending

on the gravity.

The contractor shall also indemnify to AIR INDIA LIMITED for making good any claim /penalty /loss or

damages including costs thereof in respect of any breach or violation on any of the provisions of any law

including labour laws governing the employee of the contractor. In case of failure to make good above

losses / expenses to AIR INDIA LIMITED, the same shall be deducted from the monthly bills / security

deposit/ future payments due to the contractor.

35. RISK CLAUSE:

In case of any discrepancies in the services, any non-compliance or unsatisfactory performance of the

service provider, AIR INDIA LIMITED reserves the right to make good the same alternatively at the

bidders cost and risk.

36. RECOVERY SUM DUE:

(a) Whenever under this contract any sum of money is recoverable from the Contractor, AIR INDIA LIMITED shall be entitled to recover such sum by appropriating in part or full from the said Security Deposit already deposited by the Contractor.

(b) In the event of said Security Deposit being insufficient, the balance of total amount recoverable, as the case may be, shall be deducted from any sum due to the Contractor under this or any other contract with AIR INDIA LIMITED. Should this amount be insufficient to cover the said full amount recoverable, the Contractor shall pay to AIR INDIA LIMITED on demand the balance amount, if any, due to AIR INDIA LIMITED within 30 days of the demand by AIR INDIA LIMITED.

(c) If any amount due to the company is so set off against the said Security Deposit, the Contractor shall have to make good the said amount so set off to bring the Security Deposit to the original value immediately but not later than 10 days.

(d) AIR INDIA LIMITED shall promptly notify the Tenderer of any claims / deficiency on the part of the tenderer arising under/ out of the Contract.

(e) In case the Service Provider, having been notified, fails to take remedial action within 3 days, AIR INDIA LIMITED may take remedial action without any further notice, at the tenderers risk & cost and terminate the contract without prejudice to any other rights which AIR INDIA LIMITED may have on the tenderer under the service contract.

37. PAYMENT TERMS:

a. The Service Provider shall submit on monthly basis Bills for the services rendered in the previous calendar month to Dy.General Manager (EF & PM), CTE, AIR INDIA LIMITED, Hyderabad for scrutiny, certification to the effect that there is no penalty leviable

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b. The monthly bill will then be dispatched to Dy. General Manager (Finance), AIR INDIA LIMITED, Hyderabad.

c. Payment will be made in 30 days from the date of submission of the bills. (DOCUMENTARY PROOF OF PAYMENT OF WAGES / MINIMUM WAGES /ESI / PF TO BE ATTACHED FOR PREVIOUS MONTH)

38. DEDUCTION OF TAXES AT SOURCE: Necessary deductions towards Income Tax shall be effected at source at the time of settlement of the

bills. For failure, the Service provider shall alone be responsible for all action initiated by the Enforcing

Agencies of the Government & others, including penalties imposed thereon and AIR INDIA LIMITED shall have no obligation towards them.

39. DELIVERY LOCATION : The successful tenderer who has been awarded the contract shall commence their Maintenance and

Operational works at Central Training Establishment, AIR INDIA LIMITED, Ferozguda, Balanagar,

Hyderabad as per the scope of work.

40. POLICE VERIFICATION AND SECURITY REQUIREMENTS:

The Service Providers /Contractors who have been issued with the LOI or awarded the job shall furnish

necessary Police Clearance Certificate at their own cost in respect of character and antecedents of all

Personnel deployed to AIR INDIA LIMITED.

This will be a part of Contractual Agreement, as Central Training Establishment, Air India Limited has

been declared as “Prohibited Area”. All such Contractors who would be awarded contracts are required

to comply with the above requirements.

The contractor / service provider should issue a photo identity card duly stamped and signed issued by

them.

The contractor / service provider should provide a list of employees / personnel deployed to AIR INDIA

LIMITED and apply to Manager (Security) through the Dy.General Manager (EF & PM) of Ground

Support Department ,for issuance of Entry Passes.

The personnel so deployed are subject to frisking or checks as required by the Security Department.

All items that are brought into the AIR INDIA LIMITED premises must be supported by a Delivery Chelan

should be duly recorded in a register.

Similarly, all items taken out must necessarily be supported by a Gate Pass duly approved by the Dy. General Manager (GS) . 41. EXIT / TERMINATION CLAUSES:The Contract may be terminated under the following circumstances. 1. AIR INDIA LIMITED may at any time terminate the contract with immediate effect by giving written notice

to the Service Provider if the Service Provider becomes bankrupt or other wise insolvent provided that such termination will not prejudice or effect any right of action or remedy which has accrued or will accrue thereafter to AIR INDIA LIMITED. In this case no compensation shall be made available to the Service Provider.

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2. In case of unsatisfactory performance or breach of any of the clauses of this contract, AIR INDIA LIMITED shall issue a notice of 30 days to the party to rectify the breach and improve the performance failing which AIR INDIA LIMITED shall be liberty to terminate the contract / agreement by providing a 30 days written notice to the Service Provider. The Service Provider shall not have any right to dispute or question the judgment of AIR INDIA LIMITED on its unsatisfactory performance.

3. Change of Circumstances / Operations: In case of change in situation / circumstances etc. AIR INDIA LIMITED shall have a right to terminate the contract by serving a 90 days written notice to the Service Provider. In this case, the Service Provider shall not have any right to claim damages / compensation from AIR INDIA LIMITED.

4. The Service Provider shall also be at liberty to terminate the contract by providing to AIR INDIA LIMITED a 90 days written notice. However, the Service Provider shall comply with their contractual obligations during the period and thereafter, shall discharge the obligations arising out of the agreement / contract till the termination.

5. On termination of the Contract the Service Provider shall handover all the documents related to the service rendered and all equipment / fittings including furniture and fixtures and all items that have been issued to Service Provider and all the money due and payable to AIR INDIA LIMITED with complete accounting details for the same.

42. INTIMATION OF CHANGE OF OWNERSHIP STATUS : Any liquidation / merger / take over/

amalgamation should be intimated to AIR INDIA LIMITED promptly. In case of merger / take over /

amalgamation the services should continue for the period of minimum 120 days. AIR INDIA LIMITED

also reserves the right to continue /discontinue the contract.

43. ARBITRATION CLAUSE: Any dispute or difference whatsoever arising between the parties out of or relating to the construction,

interpretation, application, meaning, scope operation or effect of this contract or the validity or the breach

thereof, shall be settled by conciliatory arbitration in accordance with the Rules of Arbitration of the

“SCOPE Forum of Conciliation and Arbitration” and the award made in pursuance thereof shall be

binding on the parties.

44. MISCELLANEOUS TERMS &CONDITIONS :

The contractor shall not transfer or assign or sub-contract any part of the service. If the ownership of the contractor is changed or modified, in any manner, the responsibility to execute the contract lies with the new owner/entity.

Benefit of any reduction in Taxes & Levies etc., should be passed on to Air India. Any upward revision in Taxes/levies/GST etc., - over and above the basic price/rates- will be paid by Air India on submission of documentary proof of the same.

Service Standards : The Scope of work mentioned and activities are only broad guidelines (to help you identify the requirement) but not exhaustive.

In case the successful bidder backs out, either before issue of the Letter of Intent / Contract, or

subsequent to issue, the contractor will be blacklisted for a period of 2 years from participating in any further tender issued by Air India. In addition, their SD/Performance guarantee of the vendor would also be forfeited. This would however, be subjected to the Purchase Order / LOI having been issued within the period of validity of the quotation.

Monitoring, Control and Supervision of the project activity will be by In-Charge, Manager Service

Engineering, Air India Ltd.

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45. UNDERTAKING FROM BIDDERS : Bidders are required to give undertaking to the affect that they do not have any relative, who is an Employee of Air India or its subsidiaries and is likely to benefit us during the Award / implementation of the contract /PO. The bidder is required to indemnify that any subsequent detection of direct or indirect beneficiary of any application / award of any contract to any employee of the organization may result in disqualification / termination as the case may be. Air India or its subsidiary will have the sole discretion to do so and such cases cannot be referred for arbitration.

46. JURISDICTION :- Any dispute arising out of this tender whatsoever would be subject to the jurisdiction of Hyderabad Courts only.

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ANNEXURE I

CHECK LIST AT THE TIME OF TECHNICAL BID

1 PROOF OF REGISTRATION OF FIRM

2 PROFILE OF THE COMPANY

3 PROOF OF OFFICE IN HYDERABAD / SECUNDERABAD

4 PROOF OF TRADE LICENCE TO ESTABLISH FIRM HAS BEEN IN BUSINESS FOR MORE THAN 3 YEARS

5 AUDITED BALANCE SHEET AND PROFIT & LOSS ACCOUNT FOR LAST THREE YEARS

6 CHARTERED ACCOUNTANTS CERTIFICATE IN ORIGINAL LISTING THE CONTRACTS EXECUTED TO CONFIRM THE TURNOVER RELATING TO BUSINESS OF CENTRAL AIR CONDITIONING PLANT MAINTENANCE AND OPERATION FOR LAST THREE FINANCIAL YEARS

7 PROOF OF SINGLE LARGEST CONTRACT EXECUTED FOR MAINTENANCE AND OPERATION OF CENTRAL AIR CONDITIONING PLANTS DURING THE LAST THREE YEARS

8 COPY OF PAN

9 COPY OF GST REGISTRATION

10 COPY OF ESI REGISTRATION

11 COPY OF PF REGISTRATION

12 COPY OF LABOR LICENSE

13 PROOF OF EMD REMITTANCE / CASH RECEIPT OF AIR INDIA LIMITED IN ORIGINAL

14 PROOF OF NUMBER OF PERSONNEL EMPLOYED AT PRESENT IN HYDERABAD / SECUNDERABAD

15 PROOF OF INCOME TAX RETURNS FOR LAST THREE FINANCIAL YEARS

16 LIST OF CLIENTS

17 PROOF OF CONTRACTS UNDERTAKEN AND EXECUTED FOR CENTRAL AIR CONDITIONING PLANTS MAINTENANCE AND OPERATION DURING THE PAST THREE FINANCIAL YEARS WHERE THE ANNUAL CONTRACT VALUE OF SIMILAR NATUE ARE EXECUTED AS PER PRE QUALIFICATION / ELIBILITY CRITERIA AS FOLLOWS:

18 CONFIRMATION FOR READINESS FOR TAKING UP THE CONTRACT

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ANNEXURE II

Undertaking to be submitted along with the Technical Bid

The bidders must give an undertaking in respect of compliance of all the requirements as per the tender and

enter into an agreement as provided.

a) All the provisions of the Contract Labour (Regulation and Abolition) Act 1970 and rules made there

under shall be complied with, if the same are applicable to the successful Tenderer. In particular, if the

said Act is applicable to the successful Tenderer, he/she shall obtain the required licenses under the

Contract Labour (Regulation & Abolition) Act 1970 from the concerned Labour Authorities within 15

days of obtaining LOI/ Agreement as the case may be at his own cost and initiative and deposit a copy

with AIR INDIA LTD. at the time of commencement of the work.

b) The tenderer must give an undertaking that the complete work of Operation and Maintenance as per

the Work Scope given in the Tender Enquiry shall be operational within 15 days from the date of

acceptance of LOI (Letter of Intent).

c) The Tenderer must give an undertaking that all the requisite, registrations and licenses under all the

applicable local state and central taxes and laws and to be specified separately under each applicable

tax/law/Act (i.e. GST /Provident Fund /ESI Act/Income Tax Act/Shop & Establishment Act etc.) shall be

produced for verification/checking of Air India Ltd or to a third party authorized by AIR INDIA LTD. /

agencies of Govt. of India.

d) The tenderer must give an undertaking that the requisite work as per enclosed Work Scope would be

completed to the satisfaction of Air India Ltd.

e) The Tenderer shall be solely responsible for the acts and deeds of his personnel deployed by

him/her/it for the Work. AIR INDIA LTD. will, in no way, be responsible for violation of any

rules/regulations/instructions of the concerned agency and/or for any loss or damage caused by his/its

personnel/employee to AIR INDIA LTD. and/or third party and any such loss or damage shall have to

be compensated/borne by Tenderer/Service Provider.

f) Deployment of Personnel: Contractor should deploy adequate number of manpower - skilled / semi skilled, to complete the overhauling, repairing, maintenance and operational jobs from the date of awarding/ commencement of contract and provide at least one skilled and one semi-skilled operator in every shift for operation and daily maintenance of the plant. The minimum qualification of skilled labour should be at least I.T.I. or equivalent certificate holder. They should also deploy atleast one supervisor who is highly skilled in General Shift timings. g) Preferably, skilled men having knowledge of air conditioning, refrigeration and electrical work connected with the air conditioning plant shall be engaged for the work. Person(s) to be employed for this work should be acceptable to AIR INDIA LIMITED giving due importance to knowledge and experience of the operating such plant. h) In case of leave of any of the operating staff, the contractor shall replenish / send men from their central pool in time so that operation of plant and or maintenance does not suffer.

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ANNEXURE III

Tender No: Tender No:_HY/CTE/PLANT/AMC.003 dated: 06.07.2019

SUB: CONTRACT FOR COMPREHENSIVE ANNUAL MAINTENANCE & OPERATION OF CENTRAL AIR

CONDITION PLANTS AT CTE, HYDERABAD PART- I - TECHNICALBID (PROFILE OF THE TENDERER)

To be filled by the Tenderer:

1a. Name and Postal Address of the Tenderer:

Phone:

Mobile:

Fax:

E-Mail:

1b. Postal Address of Hyderabad (branch)office of the Tenderer:

(Attach documentary proof such as current telephone bill/lease or rental agreement etc.)

Phone:

Mobile:

Fax:

E-Mail:

2. Experience as „Service Provider‟ in Central Air

conditioning plants a minimum of 2 years

(Attach documentary proof)

:

3. Income Tax Permanent account Number (PAN) :

4. GST Registration Number :

5. Is your concern Recognized/Registered

Tick as applicable

a. Registered under Companies Act :

b. Registered under Shops and Establishment Act :

d. Registered as Firm :

e. Any other (please specify) :

f. Sister concern of ….(please specify) :

6. Annual Turn Over for the last Two years

2017-18 Rs.

2018-19 Rs.

7. Income Tax return filing details during the last Three years as above. :

Date: Tender‟s Signature Tender‟s Seal

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AIR INDIA LTD, HYDERABAD

ANNEXURE III Contd.

Tender No: _Tender No:_HY/CTE/PLANT/AMC003 Date: 06.07.2019

SUB: CONTRACT FOR COMPREHENSIVE ANNUAL MAINTENANCE & OPERATION OF

CENTRAL AIR CONDITION PLANTS AT CTE, HYDERABAD

PART - I - TECHNICAL BID (PROFILE OF THE TENDERER)

8. Registration/Allotment Number of

8a. ESI

:

8b. PF

:

8c: Any other social security scheme for workers: (Like Group Insurance, Personnel Accidents, Pension etc.)

:

9. Name few Govt./PSU/Reputed companies for which service provided in the last 3 years (use additional sheet if required)

10. Number of AMC‟s in the business

: _______________

Date: Tenderer‟s Signature Tenderers‟s Seal

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Annexure - IV

Technical Bid Part – B Techno-Commercial Terms: Pre-Qualification Criteria – I

Sl. Criteria Provide Information Complied Yes / No

1

Your Firm / Company / Undertaking etc., must be legally Registered for the last three years with currently Valid Certificate/License. Attach self-attested copy of the document:

Certificate of incorporation in respect of companies, partnership deed in respect of Firms to be attached. Licence from Government/Corporation can be attached.

2

The Bidder should have an existing Regional/ Branch Office at Hyderabad. Mention the Address. Submit Address Proof either of the documents: Aadhar or Telephone Bill or Rental Agreement or copy of Electricity bill.

3

Turnover Criteria: Should have minimum annual turnover of Rs. 25.00 lakhs per annum in the Business during each of the last 2 years. Financial year: Turnover for 2017 -2018: Rs ______________ Turnover for 2018 -2019: Rs______________

4 Valid License/Permits related to the business as on the date of submission of Bids

5 Must possess PAN Registration - Attach Copy

6 Must be Registered under GST – Mention the GST No. & Submit copy of GST No. Registration

7 Agreeing to Indemnify Air India as given in the Tender.

8 Agreeing for the penalty clause of the Tender

9 Agreeing to commence the Services within the prescribed time of 15 days on issue of LOI.

10

Blacklisted / Debarred State Whether As on date of submission of the tender, your company has been blacklisted / debarred by any Govt. /Govt. agency / AI or their sister / subsidiary companies from participating in new tenders.

YES / NO :

11 Has any Director/ Partner / Proprietor been convicted. Providing willful false information and Failure to provide details would lead to rejection of Bid.

YES / NO :

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12

Whether any employee of AIL or his/her spouse is related to your company in any capacity (if yes give details). Providing wilful false information and Failure to provide details would lead to rejection of Bid.

YES / NO :

13

Whether any contract /LOI issued by AI / Group Companies to the Bidder was terminated / rescinded due non-compliance of Terms & Conditions of the Tender/ non-compliance of the provision of Statutory Labour laws/ Criminal Offences in the past 3 Years. Providing wilful false information and Failure to provide details would lead to rejection of Bid.

YES / NO :

14

Have Enclosed EMD Amount: INR 2.20 Lacs DD/BG No: Bank:

If EMD is NOT enclosed, Have you attached Supporting documents for Exemption? Without EMD or Documents for EMD Exemption, your Bid will be rejected.

Provide supporting documents

15 Agreeing to comply with all the Legal, Statutory, Security, Safety and other Requirements.

Submit the undertaking

16 Agreeing to comply with other terms and conditions of the Tender.

17 Agreeing to Indemnify Air India as detailed in the Tender.

Your Bids must have response as follows: 1) Response „‟ YES‟‟ to : Point Nos : 1-9, 15-17 2) Response „‟NO‟‟ to : Point No. 10-13 3) EMD should necessarily accompany the technical bid in case of non-availability of exemptions, otherwise

Proof of Exemption to be provided for EMD exemptions. 4) If willful false information is provided to mislead or if the required information is not provided even after

reminder to provide the same, the bids will stand dis-qualified. 5) Bidders have to comply with the requirements given in Technical Bid Pre-Qualification Criteria I & II as

given above. Only those/such bidders who are qualified against in the Technical Bid will be eligible for consideration and opening of their Price Bid / Financial Bid.

6) Vendors who are not meeting the prequalification criteria, or are found to have given willful false or misleading information in their bid will be disqualified.

7) Any clarification and/or additional information or document required as part of the Bid evaluation shall be provided by the bidders. Non-compliance to this also can lead to rejection of their bid.

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Bidder‟s Undertaking: 1) I have carefully gone through and have understood and hereby agree to abide by all the General Terms & Conditions, Work scope, Technical Bid Pre-Qualification Criteria, Specifications, Legal requirements etc., governing the tender. 2) I hereby confirm that I am authorized to sign the tender document and the information given in the tender is true and correct to the best of my knowledge and belief and nothing material is concealed. Date: __________ Signature __________________ Place: __________ Name __________________ Designation __________________ Co. Name & Seal: __________________

CHARTERED ACCOUNTANT ‟S CERTIFICATION for Turn Over

I, C.A (Name)______________________________Membership number______________________have verified

the P&L / Income details as per the documents /records submitted for verification and hereby certify that the

Turnover of M/s.----------------------------- (the Bidder‟s name) for the last two years from the related services are

as mentioned below:

Financial year: Turnover for 2017 -2018: Rs ______________ Turnover for 2018 -2019: Rs______________

Signature of C.A ___________________________

Seal Date: __________Place___________

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Letter of Authorisation for attending bid opening

To

Materials Management Department, Air India Ltd. Hyderabad

Subject: Authorisation for attending bid opening

Tender No. ____________________ Closing Date: _____________________

Opening Date _____________ Opening Time _____________________

The following person(s) are hereby authorised to attend the bid opening for the tender mentioned above on our

behalf.

Sr. No Name E-Mail ID Contact No. Signature

I.

II.

Authorised Signatory

Note:

1. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed

above is not received.

2. The authorized representatives, in their own interest, must reach the venue of bid opening well in time. 3. The authorized representatives must carry a valid photo identity.

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Undertaking from Bidders

I / We ………………………………………………………………………………… confirm that I / we do not have any relative, who is an Employee of Air India or its subsidiaries and is likely to benefit us during the Award / implementation of the contract /PO. I / We also indemnify that any subsequent detection of direct or indirect beneficiary of any application / award of any contract to any employee of the organization may result in disqualification / termination as the case may be. AI or its subsidiary will have the sole discretion to do so and such cases cannot be referred for arbitration.

Date: __________ Signature: __________________ Place: __________ Name: _____________________ Designation: ________________ Co. Name & Seal: ___________

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Annexure V

PRICE BID FORMAT

ACTIVITY BRIEF DESCRIPTION /

SCOPE OF WORK

RATE FOR COMPREHENSIVE

ANNUAL MAINTENANCE

CONTRACT (PER ANNUM)

RATE FOR OPERATIONS

(PER ANNUM)

TOTAL COST OF AMC AND OPERATION FOR THREE

YEARS

(A)

(B)

(A+B)

AC

TIV

ITY

A

Annual Comprehensive Maintenance and Operational Contract for Qty. 1 x 80 TR and Qty. 1 x 48 TR AC Plant pertaining to Simulator III. Name of the Plant : Blue Star Make: Blue Star Model: 1) ACYS2080AR2 (80 TR) and 2) XACYS2048AR2 (48 TR) Year of Manufacture: 2012

AC

TIV

ITY

B

Annual Comprehensive Maintenance and Operational Contract for Qty. 1 x 80 TR and Qty. 1 x 48 TR AC Plant pertaining to Simulator IV Name of the Plant : VOLTAS make Make:VOLTAS Model:ACDSO80DPMN 2 x 2( 80 TR) and ACDSO 48 DPMN 2 x 2 (48 TR)

Year of Manufacture: 2015

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AC

TIV

ITY

C

Annual Comprehensive Maintenance and Operational Contract for Qty. 1 x 80 TR and Qty. 1 x 48 TR AC Plant pertaining to ATR simulator. Name of the Plant : Blue Star Make: Blue StarModel: 1) XAC2YS-080 A R 2 ( 80 TR) and 2) X AC2YS-048AR2 (48 TR) Year of Manufacture: 09/2017

AC

TIV

ITY

D

Annual Comprehensive Maintenance and Operational Contract for 2 x 80 TR A/C Plant pertaining to Technical and Performance Section i.Name of the Plant : Voltas ii. Make of compressor : Carrier

iii. Model : 5H80 iv. Year of

Manufacture : 1978

AC

TIV

ITY

E

Annual Comprehensive Maintenance and Operational Contract for 5 x 40 TR A/C Plants pertaining to Administrative Building, Engineering Training School, Marketing Training College, Cabin Crew Training School and Aviation Security Training Centre - Name of the Plant : Voltas, Make: Voltas, Model : 5H40, Year of Manufacture : 1987 to 1990

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AC

TIV

ITY

F

Annual Comprehensive Maintenance and Operation of A/C Package Unit of UPS System 4 x 160 KVA for Simulators.

AC

TIV

ITY

G Annual

Comprehensive Maintenance Contract for Auxillary Equipment at DG Plant

No Operations

Applicable GST % alongwith amount to be indicated.

TOTAL

DETERMINATION OF L1 WILL BE BASED ON THE TOTAL COST FOR AMC OF ALL A/C PLANTS AND AUXILARY EQUIPMENT AT DG PLANT FOR THREE YEARS (ACTIVITIES A + B + C + D + E + F + G)+ GST AS APPLICABLE PLUS OPERATIONAL CHARGES FOR THREE YEARS (ACTIVITIES A + B + C + D + E + F) + GST AS APPLICABLE.

However, payment will be made on monthly basis only. i.e. total cost of maintenance and operation worked on monthly basis. The rates at which the work under this contract is awarded shall be operative for the entire period specified in the contract, including such extended period thereof (if any). No revision in rates would be entertained on whatsoever ground. Break-up of cost towards respective heads as per the above format provided in Price Bid Format should be given separately, so that in the event of an Activity becomes defunct the rates of Maintenance / Operations shall be calculated accordingly and paid.

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