Minutes of Henderson-Massey Local Board

Henderson-Massey Local Board

OPEN MINUTES

Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Henderson Civic Centre, 6 Henderson Valley Road, Henderson on Tuesday, 15 June 2021 at 4.00pm.

PRESENT Chairperson Vanessa Neeson, JP Deputy Chairperson Brenda Brady, JP Members Chris Carter Dr Will Flavell Matt Grey Brooke Loader Ingrid Papau

ABSENT Members Peter Chan, JP

ALSO PRESENT Councillors Linda Cooper Shane Henderson (by Skype)

IN ATTENDANCE Deputy Chair Waitākere Ranges Local Board

Greg Presland


15 June 2021

Minutes

1 Welcome

Member Brooke Loader led the meeting with a Karakia. 2 Apologies

Resolution number HM/2021/76

MOVED by Chairperson V Neeson, seconded by Deputy Chairperson B Brady:

That the Henderson-Massey Local Board:

a) accept the apology from Member P Chan for absence. CARRIED

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey Local Board.

Member Organisation Position

Brenda Brady, JP (Deputy Chair)

− Safer West Community Trust Trustee

Chris Carter

− St Lazarus Trust

− Waitemata District Health Board

− Waitakere Badminton Club

Member Member Member

Peter Chan, JP

− Cantonese Opera Society of NZ

− Asian Leaders Forum

− NZ-Hong Kong Business Association

− NZ-China Business Association

− Auckland Chinese Environment Protection Association (ACEPA)

− Whau Coastal Walkway Trust

Member Member Member Member Advisor Trustee

Matt Grey − West Auckland Youth Development Trust

− Billy Graham Youth Foundation

Director Board Member

Note: Member M Grey declared an interest in Item 20: Approval of the 2021/2022 Henderson-Massey Local Board Customer and Community Services work programme as CEO of the West Auckland Youth Development Trust and took no part in the discussion or voting on the matter.

Dr Will Flavell

− Asia New Zealand Leadership Network

− COMET

− Te Atatū Tennis Club

− Waitākere Literacy Board

Member Employee Board Member Board Member

Brooke Loader − Waitākere Licensing Trust

− Te Atatu Peninsula Business Association

− Neighbourhood Support

− Te Atatu Glendene Community Patrol

Member Associate Member Member Volunteer

Vanessa Neeson (Chair)

− Ranui Advisory Group Member Chairperson

Ingrid Papau − Liberty Impact Community Trust Board Member Member


15 June 2021

Minutes

− #WeLoveTuvalu Community Trust

− Liberty Church

− Board of Trustees (Rutherford Primary School)

Member Member

Member appointments Board members are appointed to the following bodies. In these appointments the board

members represent Auckland Council:

External organisation

Leads Alternate

Central Park Henderson Business Association

Brenda Brady and Brooke Loader

Heart of Te Atatu South Brenda Brady and Brooke Loader

Massey Matters Will Flavell and Peter Chan

Ranui Advisory Group Vanessa Neeson (Chair) and Ingrid Papau

Te Atatu Peninsula Business Association

Peter Chan and Ingrid Papau

Waitakere Ethnic Board Ingrid Papau and Peter Chan

Waitakere Healthlink Peter Chan Chris Carter

Te Whau Pathway Trust Matt Grey and Brenda Brady

4 Confirmation of Minutes


MOVED by Member B Loader, seconded by Member I Papau:


a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 May 2021, as a true and correct.

CARRIED 5 Leave of Absence

There were no leaves of absence. 6 Acknowledgements

There were no acknowledgements. 7 Petitions

There were no petitions. 8 Deputations

8.1 Deputations: North West Toy Library - update


MOVED by Member B Loader, seconded by Deputy Chairperson B Brady:


a) receive the skype presentation on the North West Toy Library and thank Katherine Wilson, on behalf of the North West Toy Library, for her attendance.

CARRIED


15 June 2021

Minutes

8.2 Deputations: Rob Norcross - Henderson traffic issues

A presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.




a) receive the presentation on the Henderson Town Centre traffic issues and its impact on businesses and thank Rob Norcross for his attendance.

CARRIED Attachments

A 15 June 2021 Henderson-Massey Local Board Item 8.2: Deputations: Rob Norcross - Henderson traffic issues, presentation

Note: Deputy Chairperson B Brady left the meeting at 5.00 pm.

9 Public Forum

9.1 Public Forum: John Riddell - parking issues

John Riddell, attended to address the meeting regarding the ongoing parking issues around Keegan Drive and Waimumu Road, Massey.


MOVED by Member B Loader, seconded by Member W Flavell:


a) receive the presentation on the ongoing parking issues around Keegan Drive and Waimumu Road, Massey and thank John Riddell for his attendance.

CARRIED Note: Item 9.3 was considered prior to Item 9.2 Public Forum: Sunil Kaushal – Panorama

Lake issues. 9.3 Public Forum: Melanie Dixon - Henderson streets for people trial

Melanie Dixon attended to address the meeting regarding the Henderson streets for people trial.


MOVED by Member W Flavell, seconded by Member B Loader:


a) receive the presentation on the Henderson streets for people trial and thank Melanie Dixon for her attendance.

CARRIED

Note: Deputy Chairperson B Brady returned to the meeting at 5.11pm.


15 June 2021

Minutes

9.2 Public Forum: Sunil Kaushal - Panorama Lake issues

Sunil Kaushal attended to address the meeting regarding the Lake Panorama issues.


MOVED by Member I Papau, seconded by Member M Grey:


a) receive the presentation on the Lake Panorama issues and thank Sunil Kaushal for his attendance.

CARRIED Note: Item - 9.3 Public Forum: Melanie Dixon - Henderson streets for people trial was taken after Item 9.1 Public Forum: John Riddell – parking issues.

9.4 Public Forum: Jacques Maitland - Henderson streets for people trial

Jacques Maitland, Janine Ramos and Brad Crone attended to address the meeting in support of the cycling, walking and public transport options of the Henderson streets for people trial.


MOVED by Deputy Chairperson B Brady, seconded by Member C Carter:


a) receive the presentation on supporting the cycling, walking and public transport options of the Henderson streets for people trial and thank Jacques Maitland, Janine Ramos and Brad Crone for their attendance.

CARRIED 9.5 Public Forum:Corinne Crone - mobility car park access

Corinne Crone attended to address the meeting regarding mobility car park access.


MOVED by Member W Flavell, seconded by Member I Papau:


a) receive the presentation on mobility car park access and thank Corinne Crone for her attendance.

CARRIED

10 Extraordinary Business

There was no extraordinary business. 11 Ward Councillors' Update




a) thank Councillors Linda Cooper and Shane Henderson (by Skype) for their update.

CARRIED


15 June 2021

Minutes

12 Adoption of the Henderson-Massey Local Board Agreement 2021/2022


MOVED by Member W Flavell, seconded by Deputy Chairperson B Brady:


a) adopt the local content for the 10-year Budget, which includes the Henderson-Massey Local Board Agreement 2021/2022, the message from the chair, and local board advocacy (Attachment A in the agenda report).

b) adopt a local fees and charges schedule for 2021/2022 (Attachment B in the agenda report).

c) delegate authority to the Chair to make any final changes to the local content for the 10-year Budget 2021-2031 (the Henderson-Massey Local Board Agreement 2021/2022, message from the chair, and local board advocacy).

d) note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2021-2031, including each Local Board Agreement, on 29 June 2021.

CARRIED 13 Rescind resolution HM/2021/10 and grant a new community lease to Te Atatu

Peninsula Business Association Incorporated for the building located at 580 Te Atatu Road, Te Atatu Peninsula

Michelle Knudsen, Community Lease Specialist was in attendance to speak to this report.




a) rescind resolution HM/2021/10 clause d) resolved at the Henderson-Massey Local Board business meeting held on 16 February 2021 as follows:

d) subject to any submissions or objections being satisfied, approve a new community lease to West Auckland Parents Centre Incorporated for the council-owned site being 60 square metres (more or less) located on the parcel legally described as Lot 44 DP 40799, 580 Te Atatu Road, Te Atatu Peninsula (Attachment C) on the following terms and conditions:

i) term – five years commencing 17 November 2020 with one right of renewal for a period of five years

ii) rent - $1.00 plus GST per annum if requested

iii) maintenance fee - $250 plus GST per annum

iv) provision of a community outcomes plan as approved by local board members and attached to the lease document

v) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Local Government Act 2002.

b) approve a new community lease to Te Atatu Peninsula Business Association Incorporated for the council-owned building being 60 square metres (more or less) located on the parcel legally described as Lot 44 DP 40799, 580 Te Atatu Road, Te Atatu Peninsula (Attachment A) on the following terms and conditions:


15 June 2021

Minutes

i) term – five years commencing 18 May 2021 with one right of renewal for a period of five years

ii) rent - $1.00 plus GST per annum if requested

iii) maintenance fee - $250 plus GST per annum

iv) provision of a community outcomes plan as approved and attached to the lease document

v) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Local Government Act 2002.

CARRIED 14 New community lease to Massey Pony Club Incorporated, Te Rangi Hiroa/Birdwood

Winery, 85 Glen Road, Massey

Michelle Knudsen, Community Lease Specialist was in attendance to speak to this report. Resolution number HM/2021/88

MOVED by Deputy Chairperson B Brady, seconded by Member B Loader:


a) approve a new community lease to Massey Pony Club Incorporated for 107,200m2 (more or less) on part of Te Rangi Hiroa, Glen Road, Massey, described as Allotment 15, DP 7867, Lot 1 DP 80484, part Lot 2 DP 50606 and Lots 1,3 and part Lot 4 DP 19247 (Attachment A of the agenda report) on the following terms and conditions:

i) term: ten years commencing 15 June 2021 with one ten year right of renewal

ii) rent: $2,000 per annum

iii) the Massey Pony Club Incorporated Community Outcomes Plan as approved be attached to the community lease document (Attachment B of the agenda report)

iv) any new community lease to the Massey Pony Club Incorporated includes special conditions/clauses to accommodate the future development opportunities at Te Rangi Hiroa/Birdwood Winery

v) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

CARRIED


15 June 2021

Minutes

15 Henderson-Massey Quick Response Round Three 2020/2021 grant allocations


MOVED by Member I Papau, seconded by Member W Flavell:


a) agree to fund, part-fund or decline each application received in 2020/2021 Henderson-Massey Quick Response Round Three as follows:

Application ID

Organisation Requesting funding for

Amount requested

Amount allocated

QR2105-302 Glendene Community Society Inc

Towards food and utensils for their Annual Winter Event July Soup Saturdays

$600.00 $600.00

QR2105-303 Henderson North School

Towards transport for the Henderson North School Motutapu Outdoor Education Camp 2021

$2,000.00 $1,000.00

QR2105-304 Oratia Bowling Club

Towards a free standing oven and dishwasher for the upgrade of kitchen appliances of the Oratia Bowling Club Decline due to group being outside of local board area

$2,000.00 0

QR2105-306 Henderson Falls Combined Friendship Club

Towards coach hire costs for the Friendship Club Day Trips 2021

$1,275.00 $500.00

QR2105-308 Sticks & Stones Aotearoa Ltd

Towards coaching costs for the Sticks & Stones YouthBox Programme Decline due to wages being an exclusion in the Henderson-Massey local board grant programme 2020/2021. Notify applicant grant programme will change in 2021/2022.

$2,050.00 0

QR2105-309 Aotearoa Pasifika NZ Prison Reintegration Education and Socio Cultural Support Service

Towards 11 children and three babies under the age of 3 to have 10 Swim Safe sessions each at the Henderson West Wave Pools taught by the Swim School

$2,000.00 $1,000.00


15 June 2021

Minutes

Charitable Trust

QR2105-310 Catherine Tunks

Towards venue hire, production costs, event marketing and design costs for Kikorangi - Auckland Matariki Festival 2021 held at Corbans Estate Arts Centre

$999.00 $600.00

QR2105-311 West Auckland Kiribati Association

Towards the venue hire of Pacific Art Centre for the weekly activities of the West Auckland Kiribati Association members

$1,880.00 $1,031.96

QR2105-312 Adventure Specialties Trust

Towards eight paddle jackets and one wet/dry vacuum to be used by a range of different community groups and schools that work alongside them

$1,108.00 $700.00

QR2105-313 West Auckland Mental Health Support Trust

Towards the recovery of two pool tables for the West Auckland Mental Health Pool Olympics & Games Day

$1,475.00 $700.00

QR2105-314 Abraham Kunin under the umbrella of Haumako Music

Towards artist and mentor fees, promotion, and sound engineer fees for Haumako Music - Live Showcase Decline due to grant round oversubscribed; limited funding

$2,000.00 0

QR2105-315 Matipo Primary School

Towards the hireage/accomodation costs of the marae for the noho

$2,000.00 $1,500.00

QR2105-316 Youthline Auckland Charitable Trust

Towards annual cost for the delivery of their service in the Henderson-Massey Local Board area from July 2021 - March 2022 Decline due to grant round oversubscribed; limited funding

$2,000.00 0


15 June 2021

Minutes

QR2105-317 Gemishka Chetty

Towards facilitator and admin fees for the spoken word workshop featuring ethnic women of diverse backgrounds Decline due to wages being an exclusion in the Henderson-Massey local board grant programme 2020/2021. Notify applicant grant programme will change in 2021/2022.

$1,000.00 0

QR2105-318 Sharu Loves Hats Limited

Towards catering Thai cuisine for an invite-only play-development workshop of Asian But Brown Decline due to grant round oversubscribed; limited funding

$2,000.00 0

QR2105-319 Triangle Park Community Teaching Garden Charitable Trust

Towards teaching signage and noticeboard for their Teaching Garden in Massey Community Hub

$1,500.00 $800.00

QR2105-321 Life Education Trust Auckland West

Towards venue hire of Te Atatū Peninsula Community Centre, table and chair hire, speaker and mic, mobile eftpos machines, special alcohol license, and Jo Bro's Burgers

$2,000.00 $993.04

QR2105-322 New Zealand Blue Light Ventures Inc

Towards Rainbows End entry tickets for 150 disadvantaged and at-risk youth and youth in leadership roles from primary and intermediate schools

$1,967.16 $1,500.00

QR2105-325 Nadia Hammoud

Towards local community consultation, sculpture materials and creation of The Gallery in WestCity

$1,000.00 $600.00


15 June 2021

Minutes

QR2105-326 Arogya Mantra

Towards dance performances by artists, venue hire for rehearsals Decline due to project being outside the local board area

$2,000.00 0

TOTAL $32,854.16 $11,525.00

CARRIED

16 Approval for a new private road name at 14 Elder Place, Massey




a) approve the name ‘Liban Place’ for the new private road created by way of the subdivision being undertaken by Oratia Investments Limited at 14 Elder Place, Massey in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60349217 and SUB60349219).

CARRIED 17 Approval of the Henderson-Massey Local Board Auckland Unlimited work

programme 2021/2022


MOVED by Member W Flavell, seconded by Member C Carter:


a) approve the Auckland Unlimited work programme 2021/2022 (Attachment A to the agenda report).

CARRIED


15 June 2021

Minutes

18 Approval of the 2021/2022 Henderson-Massey Local Board Infrastructure and Environmental Services Work Programme


MOVED by Member W Flavell, seconded by Deputy Chairperson B Brady:


a) approve its 2021/2022 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name 2021/2022 budget

Climate action activator $40,000

EcoMatters programmes (year two of the funding agreement)

$126,350

Industrial Pollution Prevention Programme $21,000

Kaitiaki Project - Pā Harakeke $10,000

Ngā Puna Manaaki Īnanga $22,400

Ope Hauāuru: Building Sustainable Community $32,100

Pest Free Te Atatū coordinator $27,000

Whakapiki te mauri o pukearuhe $23,650

Total $302,500

b) approve in principle the 2022/2023 and 2023/2024 Infrastructure and Environmental Services work programmes (Attachment A to the agenda report).

c) note that with the funding of $126,350, EcoMatters Environment Trust will deliver the following programmes in the 2021/2022 financial year:

i) EcoFest West Festival - $9,850

ii) EcoMatters Environment Centre and Sustainability Hub (EcoHub) - $38,150

iii) Healthy homes on a budget - $10,850

iv) Love your neighbourhood - $12,000

v) Love your streams - $26,150

vi) Temporary bike hub and permanent bike hub feasibility - $20,600

vii) War on weeds - $8,750.

d) note that the indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes.

e) note that $50,000 has been allocated towards the Harbourview-Orangihina Ecological Restoration Plan programme in the 2021/2022 financial year through the Harbourview-Orangihina Park targeted rate reserve.

CARRIED


15 June 2021

Minutes

19 Approval of the Henderson-Massey Local Board Plans and Places work programme 2021/2022




a) approve the Plans and Places work programme 2021/2022 (Attachment A to the agenda report).

CARRIED 20 Approval of the 2021/2022 Henderson-Massey Local Board Customer and Community

Services work programme

Member M Grey declared an interest in this item as CEO of the West Auckland Youth Development Trust and took no part in the discussion or voting on the matter.




a) approve the 2021/2022 Customer and Community Services work programme and associated budget and approve, in principle, the 2022/2023 and 2023/2024 work programmes (Attachment A to the agenda report).

b) approve the Risk Adjusted Programme projects identified in the 2021/2022 Customer and Community Services work programme (Attachment A to the agenda report).

c) support the regionally funded projects in the Community Facilities work programme:

i) ID 26680: Taipari Strand - renew coastal assets

ii) ID 25594: Develop new suburb park - 490E Don Buck Road Massey

iii) ID 20585: Moire Park - upgrade playspace and park furniture

iii) ID 23487: Te Atatu Peninsula Park - upgrade sports lighting and sports field.

d) note that the budget line for ANZAC WI (ID190) has been reduced to $13,000 and the resulting surplus of $2,750 will be allocated to Community Grants WP (ID 194).

e) note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets are subject to approval by the relevant Governing Body committee.

CARRIED


15 June 2021

Minutes

21 Eke Panuku Development Auckland - Henderson-Massey Local Board Six-Monthly Report to 31 March 2021


MOVED by Deputy Chairperson B Brady, seconded by Member M Grey:


a) receive the Eke Panuku Development Auckland - Henderson-Massey Local Board six-Monthly Report from 1 September 2020 to 31 March 2021.

b) note the spelling of Wilshire Village in the agenda report is incorrect and should be ‘Wilsher Village’.

CARRIED 22 Reporting back decisions made under delegation: Feedback to inform Auckland

Council submissions on congestion pricing in Auckland


MOVED by Deputy Chairperson B Brady, seconded by Member C Carter:


a) receive the decision made under delegation on Tuesday, 11 May 2021 providing feedback from the Board to inform Auckland Council’s submission to Parliament’s Transport and Infrastructure Committee inquiry into congestion pricing in Auckland.

CARRIED


15 June 2021

Minutes

23 Feedback on Equity of Service Levels and Funding Proposals - Draft Report




a) provide the following feedback on the Equity of Service Levels and Funding Proposals – Draft Report:

i. support the principle of local community service funding being based on

equity, with an element of asset funding so that existing assets remain fit

for purpose, providing adequate funding is provided to support the service

levels required by our community.

ii. support a funding model based on 85 per cent population and 15 per cent

deprivation as these two levers have the most direct correlation to

increasing equity of funding between local boards and will provide better

provision for areas experiencing considerable growth, noting that west

Auckland is providing large numbers of Kāinga Ora housing for our

communities in need.

iii. support the proposal for broader local decision making that would

empower local boards to make decisions over how ABS money is spent

and what local community services it is spent on, noting that this would

present additional responsibilities for members and staff and the business

needs to ensure there is sufficient support and capacity for this.

iv. support the implementation of the new decision-making and funding model

as soon as possible under the ‘allocate new funding only’ transition option

as this would progressively improve funding equity.

v. support the hybrid option approach to multi-board services, noting that

Westwave and Te Manawa are both used by residents from across

Auckland

vi. support the proposed minimum service levels including asset condition as

a health and safety minimum service level

vii. seek clarity that the local boards’ One Local Initiative (OLI) remains top-of-

mind for the governing body, that funding will remain in the LTP, and note

its concerns that under this new proposed funding model the OLIs may

only be realised at the expense of other local facilities and services

viii. do not support inclusion of land value or land area as levers in the funding

model as they don’t support equity of funding allocation between local

boards and skew funding towards the more affluent and larger local board

areas.

ix. do not support the inclusion of Visitor Services in the funding model

unless there is more modelling completed to measure visitors across the

region, noting that many Aucklanders and others visit from all parts of the

city, so any loading should be spread evenly across the 21 local boards.

x. note the need for the funding model to be reviewed and updated every 3

years through the LTP process, particularly to reflect changing

demographics and gentrification of local areas.

xi. note with concern that many assets in our area are already heavily

sweated, due to the renewals deficit issue, and are not in good condition.

The board considers that the opportunity for additional governing body

funding through local board advocacy needs to remain an option under

any new model.

CARRIED


15 June 2021

Minutes

24 Governance Forward Work Calendar


MOVED by Member I Papau, seconded by Member W Flavell:


a) receive the governance forward work calendar for June 2021. CARRIED

25 Confirmation of Workshop Records


MOVED by Deputy Chairperson B Brady, seconded by Member W Flavell:


a) note the workshop records for 4, 11 and 25 May 2021. CARRIED

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items. Note: Member Will Flavell closed the meeting with a Karakia

5.56 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed. CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE HENDERSON-MASSEY LOCAL BOARD HELD ON DATE:......................................................................... CHAIRPERSON:.......................................................

Minutes of Henderson-Massey Local Board

Documents

Transcript of Minutes of Henderson-Massey Local Board