Minutes 28 August 2018 - Shire of Toodyay

Ordinary Meeting of Council

Minutes

28 August 2018

MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN SHIRE OF TOODYAY COUNCIL CHAMBERS ON 28 AUGUST 2018

CONTENTS

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ......... 1

2. RECORDS OF ATTENDANCE .................................................................. 1

2.1 APOLOGIES ...................................................................................... 1

2.2 APPROVED LEAVE OF ABSENCE .................................................. 2

2.3 APPLICATIONS FOR LEAVE OF ABSENCE .................................. 2

3. DISCLOSURE OF INTERESTS ................................................................. 2

4. PUBLIC QUESTIONS ................................................................................ 2

4.1 RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ............................................................................................. 2

4.2 PUBLIC QUESTION TIME ................................................................ 2

5. CONFIRMATION OF MINUTES ................................................................. 7

5.1 Ordinary Meeting of Council held on 24 July 2018 ....................... 7

5.2 Council Forum held on 14 August 2018 ......................................... 7

5.3 Confidential Items ............................................................................ 7

5.3.1 Ordinary Meeting of Council held on 24 July 2018 ..................... 7 5.3.2 Council Forum held on 14 August 2018 ....................................... 8

6. PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ....... 8

6.1 PETITIONS ........................................................................................ 8

6.2 DEPUTATIONS ................................................................................. 8

6.3 PRESENTATIONS ............................................................................. 8

6.4 SUBMISSIONS .................................................................................. 9

7. BUSINESS FROM PREVIOUS MEETING (IF ADJOURNED) ................... 9

8. ANNOUNCEMENTS BY THE PRESIDING MEMBER (without discussion) ............................................................................................... 9

8.1 PRESIDENT’S REPORT ................................................................... 9

9. REPORTS OF COMMITTEES AND EMPLOYEE REPORTS ................. 10

9.1 COMMUNITY DEVELOPMENT ....................................................... 10


9.2 PLANNING AND DEVELOPMENT ................................................. 10

9.2.1 Lot 109 MacDonald Retreat - Outbuilding - Variation to Glencoe Policy ............................................................................................ 10

9.2.2 Draft Shire of Toodyay Local Planning Scheme No. 5 .............. 16

9.3 WORKS AND TECHNICAL SERVICES .......................................... 20

9.3.1 Wheatbelt Secondary Freight Route Project ............................. 20

9.4 CORPORATE SERVICES ............................................................... 24

9.4.1 List of Payments – July 2018 ...................................................... 24 9.4.2 Reserve Accounts 2018/2019 ...................................................... 26 9.4.3 Long Term Financial Plan ........................................................... 35 9.4.4 2018/2019 Annual Budget ........................................................... 39

9.5 EXECUTIVE SERVICES .................................................................. 59

9.5.1 Choose Respect Campaign......................................................... 59

9.6 COMMITTEE REPORTS ................................................................. 62

9.6.1 Audit of Expenditure – Report of Factual Findings – Merrick Matter ............................................................................................ 62

9.6.2 Regulation 17 – Audit Committee Recommendation ................ 65

9.6.3 Financial Management Review and Interim Audit – Audit Committee Recommendation ..................................................... 68

10. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ............ 72

10.1 Councillor Bell – Notice of Motion – Light Vehicle and Plant Replacement Policy ..................................................................... 72

10.2 Councillor Bell – Notice of Motion – Meals for Elected Members and the Community ..................................................................... 76

10.3 Councillor Bell – Notice of Motion – Community Consultation on draft Annual Budgets ............................................................. 80

10.4 Councillor Bell – Notice of Motion – Panel of Contractors....... 86

11. NOTICES OF MOTION GIVEN AT THE MEETING FOR CONSIDERATION AT NEXT MEETING .................................................. 90

12. QUESTIONS OF MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ...................................................................................................... 90

13. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING ......................................................................... 92

13.1 MEMBERS ....................................................................................... 92

13.2 EMPLOYEES ................................................................................... 92


14. CONFIDENTIAL BUSINESS.................................................................... 93

14.1 ICT Enterprise Software Upgrade Contract – Supply of Fully Integrated Enterprise Software ................................................... 93

15. NEXT MEETINGS .................................................................................... 94

16. CLOSURE OF MEETING ......................................................................... 94

ATTACHMENTS with separate index follows Item 16.

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Shire of Toodyay

ORDINARY MEETING – 28 AUGUST 2018

MINUTES

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

Cr B Rayner, Shire President, declared the meeting open at 4.07 pm.

2. RECORDS OF ATTENDANCE

Members

Cr B Rayner Shire President Cr T Chitty Deputy Shire President Cr B Bell Cr C Brook Arrived at 4.27pm Cr J Dow Cr P Greenway Cr B Manning Cr E Twine Cr R Welburn

Staff

Mr S Scott Chief Executive Officer Mrs C Luangala Manager Corporate Services Ms A Bell Manager Community Development Mr G Bissett Manager Planning & Development Mr S Patterson Manager Works and Services Mrs M Rebane Executive Assistant

Visitors

R Madacsi H Evans G Appleby

B Keens R Wilkinson D Walker

S Cousins L Graham J Prater

B Foley D Prater D C Smith

S McDonnell M Sinclair-Jones R Neville

J Hart P Hart J Bush

J Hansen C A Clabaugh R Bell

A Henshaw B Dadd H Appleby

M Leggett S Connor S McCormick

A Luke C Thomson J Manning

E Brook F Panizza

2.1 APOLOGIES

Nil


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2.2 APPROVED LEAVE OF ABSENCE

Nil

2.3 APPLICATIONS FOR LEAVE OF ABSENCE

The Shire President reserved the right to discuss this item again upon the attendance of Cr Brook. (Refer to page 7)

3. DISCLOSURE OF INTERESTS

The Chief Executive Officer advised that there were no disclosures of interest in the form of a written notice that had been received prior to the commencement of the meeting.

Cr Manning departed Council Chambers at 4.09pm.

4. PUBLIC QUESTIONS

4.1 RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

At the Ordinary Meeting of Council held on 24 July 2018 no questions were taken on notice.

4.2 PUBLIC QUESTION TIME

B Foley

Summary of Question One

Noting that Clause 5.2.1 of the CEO’s contract requires the CEO’s performance to be reviewed by the Council annually and noting that the budget allocation for this item for last year was $5,000; why has that amount been increased to $20,000 in this year’s draft budget?

The amount was increased to $20,000 in accordance with a Council resolution made by Council at an Ordinary Council Meeting held on 26 June 2018, wherein Council appointed Board Connexions to conduct the CEO Performance Review for the Shire of Toodyay based on an invitation to make submissions.

The amount of $20,000 was quoted for the process that will cover the costs of the CEO Performance Review.

It should be noted that as a result of the Local Government Act Review conducted by the Department of Local Government, Sport and Cultural Industries, a number of reforms will be introduced to provide a more structured and consistent framework. One of those reforms will be that it will become mandatory for local governments to seek third party assistance in the recruitment and performance management of a CEO, whether this be by the Public Sector Commission or registered consultants.

The Department’s fact sheet states that “under this reform independent guidance and assistance will improve the selection and performance review of local government CEO’s while ensuring autonomy is maintained.”

Cr Manning entered Council Chambers at 4.12pm.


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S McDonnell


Can you explain why my rates have risen 41% in the last 4 years with an increase of 1.5% in unimproved value?

The Shire President took this question on notice.

Summary of Question Two

Why do I pay twice the rate in the dollar when compared to my neighbours when my land is used for the same specific purpose as other people in my situation?


Summary of Question Three

In terms of Council’s expenditure, can you explain where the half a million dollars per year is going to come from and where the million dollars a year for replacement and maintenance for the upgrade of the facility is going to come from. That equates to 1.5m which is 25% of the total rate income.

The CEO advised as follows:

Council has on its agenda the long-term financial plan which sets out how Council intends to pay for all of the things it has planned for over the next 10 years including a swimming pool and setting aside of funds for maintenance and further upgrades.

Summary of Question Four

What plans have been made and what conversations have been undertaken with sporting organisations in the local community?

The Shire President advised as follows:

Discussions have been happening for the last four to five years with every local sporting organisation. The Sport and Recreation Precinct planning has been on the long-term financial plan for as long as I have been on Council. I cannot ascertain where it has not been discussed, nor why the community would not be aware of it. The swimming pool in particular has been part of a strategic community plan for well over forty years.

S Connor

My question is in relation to safety issues for disabled persons trying to cross the railway track. The Disability Access and Inclusion Plan (DAIP) is up for renewal now.


How many outcomes have we achieved under the current DAIP?

The Shire President advised as follows:

I am not aware that the DAIP is due for review.


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The DAIP gets reviewed and updated every four years. Yes. It is due to be reviewed. As part of the process the outcomes will be examined in respect to any achievements made. I know work has been done in respect to wheelchair access paths. The Shire of Toodyay was one of the first country local governments to have a “changing place.” I would like to take the question on notice so that it can be responded to comprehensively.


Will Council make a commitment to prioritise Safety, access and inclusion for people in Toodyay?

Council takes the issue of safety very seriously and improvements have been made and will continue to be made to address issues of safety, access and inclusion as they arise.

L Graham, representing Toodyay Progress Association Inc


Since the March 2017 Council Elections, which Councillors have attended any form of formal training, and which training has each Councillor attended?



What was the total cost of the legal case Council took against Mr R Gough?



What was the outcome of the legal case Council took against Mr. R Gough?


Summary of Question Four

Which legal firm had carriage of the legal case Council took against Mr. R Gough?


The CEO advised that de Vita Legal were the carriage of the legal case.

Summary of Question Five

Court Orders / Deeds of Settlement / legal privilege / commercial confidentiality / lead up to elections / incorrect and misleading aside, what was the total cost of the Merrick Matter, and how do you know that?

The total legal costs were $547,923.27.


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Summary of Question Six

Can the community be confident that the cost of the Merrick Matter is $547,923.27? Will the Council explain how the TPA got two invoices that the independent Auditor Moore Stephens did not get? Can you explain the difference please?

Yes. Moore Stephens has prepared and the Audit Committee endorsed a Statement of Factual Findings.

R Madacsi


Where is the publicly available document that clearly states the objects and reasons why each differential rate is to be imposed (s.633 of the Local Government Act 1995) and the characteristics which form the basis for the imposition of the rate (r.39(c) of the Local Government (Financial Management) Regulations 1996)?


This information was provided to you in hardcopy, put in your hand, in the reception office of this building.


What is the actual method used to calculate the differential rate in the dollar (not the overall rate in the dollar) for the Shire?


There are two parts to that because there are two types of rating.

Under gross rental value as there has been no general revaluation this year the rate in the dollar for GRV properties has been increased by a factor of 2.2 %.

The minimum rate has also been increased by 2.2 %, although it has been rounded down to the nearest whole dollar meaning the actual increase is 2.17%.

Under unimproved value UV properties are revalued each year meaning a different methodology is needed. The amount raised from rates in each category from last year has been increased by 2.2%. The resulting figure has then been divided by the revised total valuations in each category to arrive at a new rate in the dollar.

With the increase in the minimum rate to 2.2 %, although it has been rounded down to the nearest whole dollar it means that the actual increase is 2.17%.

The rate in the dollar determined by this process has been applied to individual properties. It this calculation arrives at a rate less than the Minimum Rate, then the Minimum Rate applies.


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Will the budget be available during future public consultation periods related to advertising the differential rates?


It is unlikely. The Act requires us to advertise the differential rates ahead of adopting the budget. Usually the budget is not ready to be advertised at the same time the differential rating is to be advertised. This is what the Act says. The Local Government Act is currently under review. They are seeking submission from public. Anyone interested in participating in the process can go to their website. There are a number of different ways to participate.

C Thompson

My question relates to the current condition of Deepdale Road. Several years ago the road was re-sheeted at a cost of approximately $70-80,000.


Does the Shire know the minimum thickness standards of re-sheeting a road and if so can you tell me what it is?

The Shire President consulted with the Manager Works and Services.

The Shire President took the question on notice.


Why is the grader coming up and down the road six to nine times per year pushing the gradient into the drain and into my dam?



I have submitted several work requests to no avail. Why?


Cr Brook entered Council Chambers at 4.27pm.

L Graham

A document, assumed to be “confidential” was provided to the Shire President and the CEO at 4.34pm by Mr Graham.


Is that a copy of the genuine Council document?

The CEO advised that while he could not be certain it appeared to be an excerpt of words from a genuine document. The Shire President expressed concern that the document in question is a confidential document and was concerned that a copy had been provided to Mr. Graham.


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Assuming that the changes to the Act have been passed how do those changes restrict the Audit Committee from its purpose including examining and reporting on the matter and referring the matter to the Auditor General if need be?


Agenda Item 2.3 (revisited)

The Shire President sought advice from Cr Brook as to whether he wished to apply for a leave of absence.

Cr Brook did not wish to apply for a leave of absence.

5. CONFIRMATION OF MINUTES

5.1 Ordinary Meeting of Council held on 24 July 2018

OFFICER'S RECOMMENDATION/COUNCIL RESOLUTION NO. 172/08/18

MOVED Cr Dow

That the Unconfirmed Minutes of the Ordinary Meeting of Council held on 24 July 2018 be confirmed.

MOTION CARRIED 9/0

5.2 Council Forum held on 14 August 2018


MOVED Cr Greenway

That the Notes of the Council Forum held on 14 August 2018 be received.

MOTION CARRIED 7/2

5.3 Confidential Items

5.3.1 Ordinary Meeting of Council held on 24 July 2018


MOVED Cr Dow

That the Unconfirmed Confidential Minuted Item titled “14.1 Management of Rosedale Village” from the Ordinary Meeting of Council held on 24 July 2018 be confirmed.

MOTION CARRIED 9/0


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5.3.2 Council Forum held on 14 August 2018


MOVED Cr Greenway

That the Unconfirmed Confidential Noted Program Item listed as follows:

8. Concept Forum Matters:

8.1 Request for use of a Building by Arts Toodyay

9. Chief Executive Officer’s Update

10. Confidential Matters

10.1 Application for leave of absence – Cr Brook

from the Council Forum held on 14 August 2018 be received.

MOTION CARRIED 7/2

6. PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

6.1 PETITIONS

Cr Chitty presented a petition on behalf of Rosemary Madacsi / Electors of the Shire of Toodyay regarding proposed rate rise in the 2018/2019 Annual Budget.

Cr Chitty moved the following motion:

That Council receive the “proposed rate rise in the 2018/2019 Annual Budget” petition.

MOTION/COUNCIL RESOLUTION NO.176/08/18

MOVED Cr Chitty

That Council receive the proposed rate rise in the 2018/2019 Annual Budget petition.

MOTION CARRIED 9/0

6.2 DEPUTATIONS

Nil

6.3 PRESENTATIONS

Nil


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6.4 SUBMISSIONS

An address was made to Council regarding Agenda Item No. 9.4.4 2018/2019 Annual Budget by:

F Panizza;

R Madacsi;

L Graham – who provided a document to the Deputy Shire President at 5.04pm and the Shire President which was tabled by Cr Chitty; and

B Foley.

7. BUSINESS FROM PREVIOUS MEETING (IF ADJOURNED)

Nil.

8. ANNOUNCEMENTS BY THE PRESIDING MEMBER (without discussion)

8.1 PRESIDENT’S REPORT

The Shire President made an announcement in accordance with the

Shire of Toodyay Standing Orders Local Law 2008 (Section 4.3) as

follows:

Through this coming week, in respect to the Duke Street Pedestrian

footbridge, Shane Love will be delivering petitions to Parliament for

the retention of the footbridge. The Shire President stated that “if

anyone wants to talk with me about the footbridge I am open to

having that conversation and will be fighting for the retention of the

footbridge. Thank you for your support.”


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9. REPORTS OF COMMITTEES AND EMPLOYEE REPORTS

9.1 COMMUNITY DEVELOPMENT

Nil

9.2 PLANNING AND DEVELOPMENT

9.2.1 Lot 109 MacDonald Retreat - Outbuilding - Variation to Glencoe Policy

Date of Report: 20 August 2018

Name of Applicant / Proponent/s:

S & P LAUK

File Reference: A4143/109MAC

Author: H. de Vos – Planning Officer

Responsible Officer: G. Bissett – Manager of Planning and Development

Previously Before Council:

Nil

Author's Disclosure of Interest:

Nil

Nature of Council's Role in the matter:

Quasi-judicial

Attachments: 1. Application Plans supplied;

2. Map;

3. Comparison between proposed and compliant shed sizes; and

4. Render from Street View (Northam Toodyay Road).

Voting Requirements: Simple Majority

PURPOSE OF THE REPORT

Approval is sought for a variation to the prescribed height requirements for outbuildings as listed in the Local Planning Policy No. 18 Glencoe Estate Design Guidelines for a proposed outbuilding at Lot 109 MacDonald Retreat in Dumbarton. This report recommends that Council refuse the variation.

BACKGROUND

The subject property at Lot 109 MacDonald Retreat is a 1.058 hectare site, located within the Glencoe Estate subdivision. The property is zoned Special Residential under the Shire of Toodyay Local Planning Scheme No. 4 and is within the Avon River Valley Special Control Area.

Development within this area must also pay due regard to the Shire’s Local Planning Policy No. 18 Glencoe Estate Design Guidelines (“LPP18”).

The property has a 1,393m² building envelope. In 2017 Council approved for the building envelope to be shifted further back towards Northam-Toodyay Road.


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On 26 July 2018, the Shire received an application for development approval for a proposed single dwelling, shed and carport.

Whilst the single dwelling and carport comply with the Local Planning Policy and Scheme provisions, the applicant is requesting that Council consider varying the maximum wall height listed in LPP18 of 4m to 4.850m and the ridge height of 6.1m proposed in lieu of 5m.

Part of the internal design of the shed is the future inclusion of a mezzanine level as shown on the attached plans. The applicant has advised that the mezzanine area will cover approximately 1/3 of the internal area.

The applicant has provided the following comments for justification for Council to consider:

(9 August 2018)

Regarding the shed, I did know I had gone out of the provisions but forgot to note why. Sorry about that. The reason the extra metre of height was required is I plan on putting a mezzanine floor in the shed at some stage. Due to my 196cm height I think it would be a little cramped at 4m wall height. With the shed being at the rear of the block and backing onto Northam Toodyay road I don’t believe this extra height would affect the views of any neighbour or any possible future neighbours. I hope a consideration can be made on this.

And

(13 August 2018)

A couple of reasons I was hoping for the extra space of the mezzanine. I have an interest in working with cars and I perform all service/repairs/upgrades myself. I had planned to get a car hoist for ease of carrying out these works. This would take up significant space on the floor. My shed at our present house is 9x9 and already overflowing. Being a tradesman I have quite a variety of tools and equipment which can prove quite bulky. The mezzanine would be used for storage for materials related to my work as well as household items and the floor level can be kept clear for vehicles, hoist, wood lathe, metal lathe, radial arm saw and so on. These are among the tools I have which I was hoping to set up in my shed without it being too cramped.

While I respect that an extra meter can add to the bulk, the location of the shed at the rear of the block backing onto Northam Toodyay road (which then has the railway behind it) would not impede the view of any neighbours or negatively affect them in any way I can see.

In accordance with Schedule 2, Clause 75(1)(a) of the Planning and Development (Local Planning Schemes) Regulations 2015, the application must be determined within 90 days (24 October 2018).

CONSULTATION IMPLICATIONS

The adjoining neighbours were contacted directly by telephone and email and advised of the proposed development and variation.

No objections were received.


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STRATEGIC IMPLICATIONS

Shire of Toodyay Local Planning Strategy 2017

The Strategy has identified this land for potential rezoning in the future to Residential with an R-Code of R2.5.

Should this eventuate as part of the Scheme review process, the current proposed development would be further at odds with the development constraints imposed by the other Local Planning Policy No. 13 – Outbuildings in Residential Areas. This policy has the following limitations for outbuilding development under R2.5:

Residential Density Code of Property

Permitted Area of Outbuilding

Permitted Wall Height

Permitted Ridge Height

R2.5 120m2 3.5m 5.0m

POLICY IMPLICATIONS

Local Planning Policy No. 18 Glencoe Estate Design Guidelines

Clause 9 of the policy states:

9. Outbuildings shall not exceed a floor area of 150m², a wall height of 4.0m or a ridge height of 5.0m, without the prior written consent of Council.

The development does not comply with the policy.

FINANCIAL IMPLICATIONS

Should Council resolve to refuse or conditionally approve the proposal, the applicant has a right of review through the State Administrative Tribunal (SAT) which will incur legal costs.

LEGAL AND STATUTORY IMPLICATIONS

The proposal constitutes development under the Planning and Development Act 2005 and requires planning approval under the Shire’s Local Planning Scheme No. 4 (LPS4).

The proposal has been assessed against relevant clauses and requirements of LPS4 as noted in this report.

4.12 HEIGHT AND APPEARANCE OF BUILDINGS

4.12.1 Within the Scheme Area no building shall be constructed in excess of two storeys or 8 metres overall, whichever is the greater, above natural mean ground level.

4.12.2 Notwithstanding the provisions of Clause 4.12.1, after following the procedures set out in Clause 64 of the deemed provisions , the local government may grant approval for the construction of a building higher than the maximum specified. Before granting its approval the local government shall satisfy itself that the proposed building:

(a) will be in harmony with buildings within the locality;


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(b) will not be detrimental to the amenity or character of the locality or to the town or district in general;

The development complies with the Scheme requirement but seeks a variation to the Local Planning policy.

The LPP18 currently permits a wall height of 4m and this regarded as being adequate for the majority of situations. The addition of one meter in height would increase the volume by 144m³. The impact of this can be seen by viewing Attachment 3 – Comparison between proposed and compliant shed sizes and Attachment 4 – Render from Street View (Northam Toodyay Road).

The main issue with the increase in size is the impact on the overall bulk of the structure which comes with the increased height.

RISK IMPLICATIONS (including DAIP)

As noted above, should Council resolve to refuse or conditionally approve the proposal, the applicant has a right of review through the State Administrative Tribunal (SAT) which will incur legal costs.

SOCIAL IMPLICATIONS

There are no adverse social implications envisaged from this report.

ENVIRONMENTAL IMPLICATIONS

There are no adverse environmental implications envisaged from this report.

ECONOMIC IMPLICATIONS

There are no adverse economic implications envisaged from this report.

OFFICER COMMENT / DETAILS

The proposal has been assessed against relevant objectives and development provisions of LPS4. It generally complies, with any exceptions identified in the table below.

Local Planning Scheme No. 4

Scheme Requirement / Clause Assessment / Comment

Nil Nil

Planning and Development (Local Planning Schemes) Regulations 2015

Requirement / Clause Assessment / Comment

67. Matters to be considered by local government

(g) any local planning policy for the Scheme area;

(m) the compatibility of the development with its setting including the relationship of the development to development on adjoining

The proposed shed does not comply with the provisions for both wall and ridge height for outbuildings as listed under Clause 9 of Local Planning Policy No. 18 – Glencoe Estate Design Guidelines. The main impact of this is an increase in bulk of the building.

In addition to this if the variation being requested is not considered


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Requirement / Clause Assessment / Comment

land or on other land in the locality including, but not limited to, the likely effect of the height, bulk, scale, orientation and appearance of the development;

unreasonable, Council must also consider the relationship that this development will have to future development within the Glencoe Estate – particularly if the area gets rezoned to Residential R2.5. Approving this variation may set an undesirable precedent.

It should be noted the building is also close to the maximum floor area allowable so any increase in height has an impact greater than that of a smaller shed. Council needs to consider what is reasonable in this case. One factor that does tend to lessen the rear impact is that the shed is cut into the site slightly.

Given these reasons listed in the report, the default position is considered by officers be to recommend a refusal of the variation to the outbuilding height.

If Council considers, however, that the extent of the variation is not unreasonable in combination with no objections being received as part of the consultation process, – an alternative recommendation to approve is also provided for consideration.

OFFICER’S RECOMMENDATION

1. That Council in the matter of the proposed outbuilding at Lot 109 MacDonald Retreat, Dumbarton - refuses the development application received on 26 July 2018 for the proposed variation to Local Planning Policy No. 18 – Glencoe Estate Design Guidelines Clause (9) for the following reasons:

(a) The development does not comply with Schedule 2, Clause 67 (g) of the Planning and Development (Local Planning Scheme) Regulations 2015:

i. The development does not comply with Clause 9 of the Shire of Toodyay’s Local Planning Policy No. 18 – Glencoe Estate Design Guidelines.

(b) The development does not comply with Schedule 2, Clause 67 (m) of the Planning and Development (Local Planning Scheme) Regulations 2015:

i. The development’s bulk would set an undesirable precedent which could impact future development within the Glencoe Estate.


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ALTERNATE RECOMMENDATION/ COUNCIL RESOLUTION NO. 177/08/18

MOVED Cr Twine

1. That Council in the matter of the proposed outbuilding application at Lot 109 MacDonald Retreat, Dumbarton received on 26 July 2018 - approves the proposed variation to Local Planning Policy No. 18 – Glencoe Estate Design Guidelines Clause (9) subject to the following conditions:

(a) Development shall be carried out only in accordance with the terms of the application as approved herein and any approved plan.

(b) Nothing in the approval or these conditions shall excuse compliance with all relevant written laws in the commencement and carrying out of the development.

(c) The outbuilding shall be used for domestic and/ or rural purposes only associated with the property, and not for human habitation.

MOTION CARRIED 9/0


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9.2.2 Draft Shire of Toodyay Local Planning Scheme No. 5



Shire of Toodyay

File Reference: PLS2

Author: J Jurmann – Planning Consultant

Responsible Officer: G Bissett – Manager of Planning & Development


Forum – 14 August 2018


Nil


Legislative

Attachments: 1. Draft LPS5 (Text & Maps 1 – 4);

2. DPLH Flowchart; and

3. Summary Table – Strategy to LPS5.



To consider the adoption of the DRAFT Shire of Toodyay Local Planning Scheme No. 5, with or without modification, for the purposes of advertising.

BACKGROUND

The Toodyay Local Planning Strategy was endorsed by the Western Australian Planning Commission on 22 June 2018. The Strategy provides vision, framework for long-term planning and development in the Shire for the next 10-15 years, including the preparation of LPS5.

The document has been drafted in accordance with the Model Scheme Text in Schedule 1 of the Planning and Development (Local Planning Schemes) Regulations 2015.

The recommendations in Part 1 of the Strategy have been incorporated into the draft LPS5. A summary of these recommendations has been provided in Attachment 3 for ease of reference.


The draft Scheme will be advertised for a minimum period of 90 days in accordance with the provisions and the Planning and Development (Local Planning Schemes) Regulations 2017.

All submissions received will be considered and where appropriate modifications may be made to the document and/or maps prior to Council endorsement and WAPC approval.


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The draft Scheme has been developed in accordance with the strategic direction and actions of the approved Toodyay Local Planning Strategy (2017).

POLICY IMPLICATIONS

The Shire’s Local Planning Policies adopted under the provisions of LPS4 will continue to operate under a transitional clause in LPS5 until such time the review has been completed. It is important that the LPPs are current and consistent with the provisions of LPS5, and represent the needs of the community. It is planned to present several of the new and revised LPPs to Council for consideration during the advertising period of LPS5.


The financial implications associated with the development and finalisation of LPS5 has been identified in the current budget.


Part 5 of the Planning and Development Act 2005 and Part 4 of the Planning and Development (Local Planning Schemes) Regulations 2015 set out the requirements for the development, content, advertising and approval of a new local planning scheme. A flowchart depicting the process has been published by the Department of Planning, Lands and Heritage and has been attached to this report for Council’s reference (Attachment 2).

RISK IMPLICATIONS

There are no adverse risk implications envisaged from this report.

SOCIAL IMPLICATIONS



The Environmental Protection Authority will be consulted during the process to determine if the proposal requires assessment. It is not expected that the draft Scheme will require assessment by the EPA as it does not contain any notable environmental implications.




The preparation of LPS5 and associated mapping has involved the use of the new Model Scheme Text; implementing the recommendations of the Strategy; review of LPS4 for issues and anomalies; and consultation with the Officers from the Department of Planning, Lands and Heritage (DPLH) to facilitate the approval process.

Points of difference between LPS4 and LPS5 include:

Conversion of zone names to accord with the MST and introduction of new zones, including Rural Enterprise and Environmental Conservation zones;


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Significant expansion of the land uses in the Zoning Table and the land use definitions in Part 6 to minimise proposals for land uses not listed and to provide better guidance for applicants and landowners;

Review of land use permissibility and levels of permissibility in all zones;

Application of density codes to all residential zoned land, which will provide an improved regulatory framework to control the population density by outlining the type and amount of residential dwellings that can be built on particular land size;

Introduction of provisions to modify the R-Codes relating to dual density zones and construction of outbuildings;

Review of the development standards for non-residential areas, including setbacks, to reduce the applications proposing variations;

Introduction of structure planning requirements for urban and industrial development zones;

Introduction of a new Special Control Area for the Town Centre to better protect the commercial and heritage significance that will be supported by a new Local Planning Policy;

Introduction of a Special Use Zone to protect the heritage significance of the Catholic Precinct to facilitate future sustainable development of the precinct;

Introduction of urban and industrial development zones to identify suitable development land to cater for future population and employment needs; and

Introduction of new landscape protection provisions to protect the important viewsheds of Toodyay.

The new mapping has been produced by DPLH to meet the requirements of the Regulations, including zone labels, colours and acronyms.

It is worth noting that the current Planning Reform initiated by the Minister for Planning recently may result in changes to the Shire’s new planning framework. However, the DPLH have recommended continuing progression of any local planning reviews that are substantially progressed, such as Toodyay’s, and any changes resulting from the Planning Reform can be incorporated at a later date through the basic amendment process. A similar approach was adopted by DPLH in 2015 following the introduction of the new local planning schemes regulations.


1. That Council, pursuant to section 72(1) of the Planning and Development Act 2005, adopts for the purposes of advertising, the draft Local Planning Scheme No. 5 consisting of the Scheme Text and Scheme Maps, and advertises a notice of its resolution in accordance with Regulation 20 of the Planning and Development (Local Planning Schemes) Regulations 2015; and


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2. That Council forwards the draft Local Planning Scheme No. 5 to:

(a) The Heritage Council for advice, pursuant to section 79 of the Planning and Development Act 2005.

(b) The Environmental Protection Authority for comment, pursuant to Section 81 of the Planning and Development Act 2005.

(c) The Western Australian Planning Commission for review, pursuant to Regulation 21 of the Planning and Development (Local Planning Schemes) Regulations 2015; and

Subject to no objection or advice being received from those agencies advertise the draft Local Planning Scheme No. 5 for public comment in accordance with Regulation 22 of the Planning and Development (Local Planning Schemes) Regulations 2015.

Cr Dow moved the Officer’s Recommendation.

Cr Greenway seconded the motion.

Clarification was sought in relation to ensuring the following:

That the “A” use be the use listed in respect to Mining Activities; and

That the Shire of Toodyay actively canvasses community groups.

The motion was put.

OFFICER’S RECOMMENDATION/COUNCIL RESOLUTION NO. 178/08/18

MOVED Cr Dow SECONDED Cr Greenway

1. That Council, pursuant to section 72(1) of the Planning and Development Act 2005, adopts for the purposes of advertising, the draft Local Planning Scheme No. 5 consisting of the Scheme Text and Scheme Maps, and advertises a notice of its resolution in accordance with Regulation 20 of the Planning and Development (Local Planning Schemes) Regulations 2015; and

2. That Council forwards the draft Local Planning Scheme No. 5 to:

(a) The Heritage Council for advice, pursuant to section 79 of the Planning and Development Act 2005.

(b) The Environmental Protection Authority for comment, pursuant to Section 81 of the Planning and Development Act 2005.

(c) The Western Australian Planning Commission for review, pursuant to Regulation 21 of the Planning and Development (Local Planning Schemes) Regulations 2015; and

Subject to no objection or advice being received from those agencies advertise the draft Local Planning Scheme No. 5 for public comment in accordance with Regulation 22 of the Planning and Development (Local Planning Schemes) Regulations 2015.

MOTION CARRIED 9/0


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9.3 WORKS AND TECHNICAL SERVICES

9.3.1 Wheatbelt Secondary Freight Route Project



Wheatbelt Secondary Freight Route Working Group

File Reference: ORG3

Author: S Patterson – Manager Works & Services

Responsible Officer: S Patterson – Manager Works & Services


13 March 2018 – Council Forum Discussion (Behind closed doors)


Nil


Executive

Attachments: 1. August 2018 Briefing Note – Wheatbelt Secondary Freight Route

Voting Requirements: Simple majority


To reaffirm that Council supports the Secondary Freight Route Project.

BACKGROUND

The Wheatbelt Secondary Freight Route (WSFR) Working Group has been working on this project since mid-2016; the project stemmed from considerable work done by both Wheatbelt South & Wheatbelt North in looking at their road networks in attempt to improve connectivity through our Regional Road Group (RRG) funding and road projects.

This mapping process started in 2014, once the RRG together with Main Roads identified that improving the connectivity was a major project that would bring significant economic benefit to the Ag Region a working group was formed and RDA via Juliet Grist helped obtain initial funding to further progress this as a regional road project.

The last 2 ½ years have seen considerable work undertaken by all 42 LG’s and the working group to get this project to a point where we are starting to have constructive and positive meetings with the State Government, Federal Government, Infrastructure Australia, Freight & Logistics Council WA, CBH and other key stakeholders.

The WSFR network in the Main Roads WA Wheatbelt region comprises some 4,400km of Local Government managed roads that connect with State and National highways to provide access for heavy vehicles into the region. These roads are intended to enable large, high productivity trucks safe and cost effective access to business. The WSFR project is developing a business case,


21

with the supporting evidence and documentation required, to seek the addition of a program of road improvements across the network be added to the Infrastructure Australia Priority List.

The immediate goal is the inclusion of the WSFR project on the Infrastructure Australia Infrastructure Priority List (IPL), which is a prioritised list of nationally significant investments. It provides decision makers with advice and guidance on specific infrastructure investments that will underpin Australia's continued prosperity. Infrastructure Australia is seeking submissions for the next update of the Infrastructure Priority List, which will be published in February 2019.

The long term goal is to obtain funding support from the Federal Government for a broadly estimated, $500 million capital works program over 10 - 20 year timeframe to bring the network up to a fit for purpose standard for current and anticipated future needs. In order to be considered for this list Infrastructure Australia require a Stage 4 Business Case submission.

The WSFR working group is requesting that all Council’s reaffirm their commitment to the Wheatbelt Secondary Freight Project and commit $6000 in their 18/19 or 19/20 budget as the co-contribution required from all 42 LG’s for the funding application that will be submitted over the coming months to undertake the detailed planning and design works to enable us to have a Level 4 Infrastructure Australia Submission prepared.


Nil


There are no adverse strategic implications envisaged from this report.

POLICY IMPLICATIONS

There are no adverse policy implications envisaged from this report.


Should Council reaffirm their position to support the Secondary Freight Route Project, a commitment of $6,000 will need to be made for the 19/20 budget subject to a successful Building Better Regions Program application.


There are no adverse legal nor statutory implications envisaged from this report.



SOCIAL IMPLICATIONS







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The Shire of Toodyay has approximately 64.2km of roads listed under the Secondary Freight Route. Around 49.75km of these roads have been identified as requiring works to meet the desired standard under the Secondary Freight Route Project totalling approximately $3.5 million.

For such a small commitment ($6,000), this project is seen as a major positive as it could lead to substantial funding for the upgrade of roads under the Shire of Toodyay’s responsibility. As such, the recommendation is to reaffirm support for the project and commit $6,000 for the Shire of Toodyay 2019/20 budget.


That Council:

1. Notes the Secondary Freight Routes Project Development report;

2. Supports the strategic intent of the Secondary Freight Routes project;

3. Authorises the Chief Executive Office to prepare and sign a letter of support in favour of an application for Federal Government Funding under the Building Better Regions Program to develop the Secondary Freight project; and

4. Endorses in principle an allocation of [$6,000] in 2019/20 to co-fund Secondary Freight Route Project development subject to a successful Building Better Regions Program application.

Cr Twine moved the Officer’s Recommendation as follows:

That Council:




4. Endorses in principle an allocation of [$6,000] in 2019/20 to co-fund Secondary Freight Route Project development subject to a successful Building Better Regions Program application.

Cr Chitty seconded the motion.

Clarification was sought.

Cr Manning moved an amendment to the motion as follows:

That at Point 4, the words “and a commitment of the state funding its portion” be inserted after the words “Regions Program application”

Cr Welburn seconded the amendment.

Clarification in relation to the amendment was sought.


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The amendment was put.

AMENDMENT/COUNCIL RESOLUTION NO. 179/08/18

MOVED Cr Manning SECONDED Cr Welburn

That at Point 4, the words “and a commitment of the state funding its portion” be inserted after the words “Regions Program application”

AMENDMENT CARRIED 9/0

Clarification was sought in relation to the substantive motion.

The substantive motion was put.


MOVED Cr Twine SECONDED Cr Chitty

That Council:




4. Endorses in principle an allocation of [$6,000] in 2019/20 to co-fund Secondary Freight Route Project development subject to a successful Building Better Regions Program application and a commitment of the state funding its portion.

MOTION CARRIED 9/0


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9.4 CORPORATE SERVICES

9.4.1 List of Payments – July 2018



Shire of Toodyay

File Reference: FIN6

Author: K Wandless – Accounts Officer

Responsible Officer: C Luangala – Manager Corporate Services


N/A


Nil


Review

Separate attachment: 1. List of Payments.



To present the cheques and electronic payments raised during the month of July 2018.

BACKGROUND

Creditor invoices are processed as they are received and on the 15th and final day of every month, cheques and electronic fund transfers are raised for payments.


There are no adverse consultation implications envisaged from this report.



POLICY IMPLICATIONS

Council has delegated authority to the Chief Executive Officer to make payments from the Municipal and Trust Accounts.


There are no adverse financial implications envisaged from this report.


Section 5.42 of the Local Government Act 1995 allows the local government to delegate its powers to the Chief Executive Officer.

Regulation 13 of the Local Government (Financial Management) Regulations 1996 states that where the Chief Executive Officer has delegated authority to


25

make payments from the municipal and trust accounts, a list of such payments is to be presented to Council at the next meeting.





SOCIAL IMPLICATIONS



Electronic Funds Transfers (EFT) are for payments transferred directly to creditor bank accounts.

Bank Payment Vouchers (BPV) are for direct debits against the bank account such as bank fees and charges etc.

Internal Payment Vouchers (IPV) are vouchers raised internally for payroll related expenditures which are paid through Council’s on-line (internet) banking system.


MOVED Cr Welburn

That Council note as being paid payments listed and presented for the month of July 2018 as follows:

1. Trust Fund Cheques numbered 1708 to 1711 amounting to $3,196.51;

2. Electronic Fund Transfers (EFT) payments numbered EFT 24239 to EFT 24394 and Municipal Fund Cheques numbered 12507 to 12518 amounting to $821,406.09;

3. Direct Debits numbered IPV617 to IPV618 and BPV3538 to BPV3581 amounting to $250,524.27; and

4. Super Direct Debits totalling $41,411.86 and Loan Direct Debits totalling $16,093.86 as being paid

MOTION CARRIED 8/1


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9.4.2 Reserve Accounts 2018/2019



Shire of Toodyay


Author: N Rodger – Finance Coordinator

Responsible Officer: C Luangala - Manager Corporate Services


N/A.


Nil.


Executive.

Attachments: Nil.

Voting Requirements: Absolute majority


To provide detailed information regarding Shire of Toodyay Reserve Accounts to allow for appropriate and informed decision making during the 2018/2019 Annual Budget deliberations.

BACKGROUND

As at 30 June 2018, the Shire of Toodyay had a balance of $3,320,457 in the following Reserve Accounts:

Employee Entitlement Reserve - $243,740

Funds set aside to provide payment for Employee Entitlement liabilities.

ANZAC 100th Anniversary Reserve - $0

Funds set aside for the celebration and commemoration of the 100th ANZAC Anniversary.

Asset Development Reserve - $159,676

Funds set aside for the future purchase and / or development of assets.

Heritage Asset Reserve - $10,693

Funds set aside for the preservation and / or purchase of Built Heritage assets of significance within the Shire of Toodyay.

CCTV Monitoring System Reserve - $16,180

Funds set aside for the replacement, expansion and maintenance of CCTV within the Shire of Toodyay.

Emergency Management Reserve - $72,159

Funds set aside to assist in emergency management and recovery.


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Community Development Reserve – $15,348

Funds set aside for the development of the Morangup Community Centre.

Information Technology Reserve – $21,621

Funds set aside for the replacement and maintenance of computer hardware.

Footbridge Reserve – $36,864

Funds set aside for the maintenance and upkeep of the footbridge between Newcastle Park and the school.

Plant Replacement Reserve - $145,568

Funds set aside for the ongoing upgrade and replacement of Council owned plant.

Recreation Development Reserve - $1,844,990

Funds set aside for the future development of recreational facilities within the Recreation Precinct located adjacent to the Toodyay District High School.

Refuse Reserve - $110,493

Funds set aside for the development and maintenance of the Shire of Toodyay Waste Transfer Station.

Road Contribution Reserve - $328,391

Funds set aside from contributions given towards particular roads to assist in the ongoing maintenance & preservation of those roads. These funds cannot be used on roads other than those identified in the contribution.

Strategic Access & Fire Egress Reserve – $146,638

Funds set aside for the implementation and maintenance of strategic access and egress tracks.

Swimming Pool Reserve - $107,937

Funds collected by way of a voluntary levy in 1996-1997 for a swimming pool.

Community Bus Reserve - $60,159

Funds set aside for the purchase of a new Community Bus.


Consultation has occurred between Councillors and senior staff.



POLICY IMPLICATIONS



If this recommendation is adopted, the Shire of Toodyay Reserve Accounts will accurately reflect the direction and intent of the Shire of Toodyay and funds will support responsible financial management of the Shire. The proposed transfers


28

to/from Reserves in the 2018/2019 Draft Annual Budget will result in a net decrease of $1,625,253 leaving a balance of $1,695,204 in Reserve Funds.

It must be noted that not all transfers may occur as some rely on works and/ or projects being completed and / or the sale of assets occurring.


Local Government Act 1995, Part 6 — Financial Management, Section 6.11 Reserve Accounts applies:

‘6.11. Reserve accounts

(1) Subject to subsection (5), where a local government wishes to set aside money for use for a purpose in a future financial year, it is to establish and maintain a reserve account for each such purpose.

(2) Subject to subsection (3), before a local government —

(a) changes* the purpose of a reserve account; or

(b) uses* the money in a reserve account for another purpose, it must give one month’s local public notice of the proposed change of purpose or proposed use.

* Absolute majority required.

(3) A local government is not required to give local public notice under subsection (2) —

(a) where the change of purpose or of proposed use of money has been disclosed in the annual budget of the local government for that financial year; or

(b) in such other circumstances as are prescribed.

(4) A change of purpose of, or use of money in, a reserve account is to be disclosed in the annual financial report for the year in which the change occurs.

(5) Regulations may prescribe the circumstances and the manner in which a local government may set aside money for use for a purpose in a future financial year without the requirement to establish and maintain a reserve account.’



SOCIAL IMPLICATIONS







29


If the Officer’s Recommendation is adopted, Shire of Toodyay Reserves will decrease by $1,625,253 from $3,320,457 to a balance of $1,695,204.

Whilst it is important to put aside funds in preparation of need and / or projects, it is also important to maintain a balance so that the Shire is able to utilise funds in their everyday operations and ensure that the ‘safety net’ of reserves does not over-ride the responsibility of financial management.

The importance of having adequate Reserves is highlighted when taking into account the significant projects planned such as the Recreation Precinct as well as the ability to plan for future anticipated expenditure e.g.: Long Service Leave.

Following is the recommended changes/amendments to be considered by Council:

Employee Entitlement Reserve

Funds set aside to provide payment for Employee Entitlement liabilities

Recommendation: That $55,000 plus interest be transferred TO this Reserve; and that $40,000 be transferred FROM this Reserve for the purpose of covering planned Long Service Leave being taken during the financial year.

Asset Development Reserve

Funds set aside for the future purchase and/or development of assets.

Recommendation: That $650,000 be transferred TO this Reserve subject to the sale of assets and $809,676 be transferred FROM this Reserve to cover costs associated with development. This transfer from reserve is subject to the sale of assets.

CCTV Reserve

Funds set aside for replacement, expansion and maintenance of CCTV within the Shire of Toodyay.

Recommendation: That interest plus $10,000 be transferred TO this Reserve.

Emergency Management & Recovery Reserve

Funds set aside to assist in emergency management and recovery.

Recommendation: That interest be transferred TO this Reserve.

Heritage Asset Reserve

Funds set aside for the preservation and/or purchase of Built Heritage Assets of significance within the Shire of Toodyay.


Information Technology Reserve




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Newcastle Footbridge & Pedestrian Overpass Reserve

Funds set aside for the maintenance and upkeep of the Newcastle Footbridge & the Duke Street Pedestrian Overpass.


Plant Replacement Reserve

Funds set aside for the continual upgrade and replacement of Council's plant network.


Community Bus Reserve

Funds set aside for the purchase of a new Community Bus.

Recommendation: That interest plus $20,000 be transferred TO this Reserve and an additional $8,000 be transferred TO this reserve once the current community bus is sold.

Recreation Development Reserve

Funds set aside for the development of Recreational Facilities within the Shire of Toodyay’s Recreation Precinct located adjacent to the Toodyay District High School.

Recommendation: That interest be transferred TO this Reserve and that $1,879,990 be transferred FROM this reserve to cover some costs of the Recreation Precinct.

Refuse Reserve

Funds set aside for the development and maintenance of the Shire of Toodyay Waste Transfer Station.


Road Contribution Reserve

Funds set aside from contributions given towards particular roads to assist in the ongoing maintenance and preservation of these roads. These funds cannot be used on roads other than those identified in the contribution.

Recommendation: That funds of $60,000 plus interest be transferred TO this Reserve subject to road contributions being received and that $25,000 be transferred FROM this reserve to cover Road Maintenance costs.

Strategic Access & Fire Egress Tracks Reserve

Funds set aside for the implementation and maintenance of strategic fire access and egress tracks.

Recommendation: That funds of $50,000 plus interest be transferred TO this Reserve to assist in funding the future stages of the Strategic review Bush Fire Policy as adopted by Council on 28 June 2016.

Swimming Pool Reserve

Funds collected by way of a voluntary levy in 1996/1997 for a swimming pool.


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Recommendation: That interest be transferred TO this Reserve and that $109,937 be transferred FROM this reserve to cover the costs of a new swimming pool.

Community Development Reserve

Funds set aside for the development of the Morangup Community Centre.

Recommendation: That interest plus $330,000 be transferred TO this Reserve.


That Council:

1. Approve the following transfers TO Reserve as listed below:

$55,000 plus interest to Employee Entitlement Reserve;

$650,000 be transferred to the Asset Development Reserve subject to sale of assets;

Interest be transferred to Asset Development Reserve;

$10,000 plus interest to CCTV Reserve;

Interest be transferred to Emergency Management Reserve;

Interest be transferred to Heritage Asset Reserve;

Interest be transferred to Information Technology Reserve;

Interest be transferred to Newcastle Footbridge & Pedestrian Overpass Reserve;

Interest be transferred to Plant Replacement Reserve;

$20,000 plus interest be transferred to Community Bus Reserve, with a further $8,000 transferred upon sale of Community Bus;

Interest be transferred to Recreation Development Reserve;

Interest be transferred to Refuse Reserve;

$60,000 plus interest be transferred to Road Contribution Reserve;

$50,000 plus interest be transferred to Strategic Access & Fire Egress Reserve;

Interest be transferred to Swimming Pool Reserve; and

$330,000 plus interest be transferred to the Community Development Reserve.

2. Approve the following transfers FROM Reserves as listed below:

$40,000 transferred from Employee Entitlement Reserve;

$809,676 transferred from Asset Development Reserve pending sale of assets;

$1,879,990 transferred from Recreation Development Reserve for Recreation Precinct works;

$25,000 transferred from Road Contribution Reserve to cover cost of road maintenance works; and

$109,937 transferred from Swimming Pool Reserve.


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Cr Welburn moved the Officer’s Recommendation as follows:

That Council:

















$330,000 plus interest be transferred to the Community Development Reserve.



$809,676 transferred from Asset Development Reserve pending sale of assets;




Cr Dow seconded the motion.


Cr Greenway moved an amendment to the motion as follows:

That at Point 1 after the words “Community Development Reserve” the words “for the development of the Morangup Community Centre” be inserted.


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Clarification was sought in relation to the amendment.

Cr Dow seconded the amendment.



MOVED Cr Greenway SECONDED Cr Dow

That at Point 1 after the words “Community Development Reserve” the words “for the development of the Morangup Community Centre” be inserted.

AMENDMENT CARRIED BY ABSOLUTE MAJORITY 9/0




MOVED Cr Welburn SECONDED Cr Dow

That Council:

















$330,000 plus interest be transferred to the Community Development Reserve for the development of the Morangup Community Centre.



$809,676 transferred from Asset Development Reserve pending sale


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of assets;




MOTION CARRIED BY ABSOLUTE MAJORITY 9/0


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9.4.3 Long Term Financial Plan



Shire of Toodyay

File Reference: MAN2/COC1

Author: C Luangala – Manager Corporate Services

Responsible Officer: S Scott – Chief Executive Officer


Nil


Nil


Executive

Attachments: 1. Long Term Financial Plan – 2018/19 to 2027/28.



To consider endorsement of the Shire of Toodyay Long Term Financial Plan 2018/19 to 2027/28.

BACKGROUND

In accordance with section 5.56 of the Local Government Act 1995 all local governments in Western Australia are required to effectively plan for the future. The components of this plan are contained in the Integrated Planning and Reporting Framework (IPRF). The intent of the framework is to ensure that priorities and services provided by the Shire of Toodyay are aligned with our community needs and aspirations and, in doing so, facilitate a shift from a short-term resource focus to a long-term value creation.

The idea behind the framework is to ensure that the Council’s decisions take the community’s aspirations into account and deliver the best results possible with the available resources. The IPRF requires that Councils develop and adopt a series of supporting and informing strategies and plans. These strategies and plans are intended to strengthen the capacity of local governments to plan for the future needs of their communities.

The Draft Strategic Community Plan 2018/19 to 2027/28 (to be adopted 25 September 2018) sets the scene for the whole framework. It expresses the community’s vision and priorities for the future and shows how the Council and community intend to make progress over a ten year period.

Detailed implementation for the next four years is covered in the Corporate Business Plan (to be adopted October 2018 to December 2018).


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These strategies and plans are intended to strengthen the capacity of the Shire of Toodyay to plan for the future needs of the community and include:

Long Term Financial Plan 2018/19 to 2027/28

Asset Management Plans (to be adopted 25 September 2018); and

Workforce Management Plan (to be adopted October 2018 to December 2018).

The Long-Term Financial Plan 2018/19 to 2027/28 is informed by expenditure projections based on asset maintenance, replacement, upgrades, renewal and disposals obtained by the Shire’s Draft Asset Management Plans for critical asset classes. Council's Long-Term Financial Plan also contains a set of long-range financial projections designed to show the financial impacts of preserving levels of services with the underlying objective to map the financial sustainability of the Shire of Toodyay.

It is important that the LTFP be considered in the context of a ‘living’ document in an ongoing process of change to ensure it reflects new information as it comes to hand.


Consultation has occurred with the CEO, Senior Staff, and Councillors at four budget workshops held on 12 June 2018, 19 June 2018, 19 July 2018 and 9 August 2018.

As a result, amendments and updates to the draft FY2018/19 Annual Budget and Draft LTFP 2018/19 to 2027/28 have been made to reflect these budget deliberations. The Draft Long Term Financial Plan 2018/19 to 2027/28 has been updated to provide greater clarification about the role of this plan in future sustainability and decision making.


The LTFP 2018/19 to 2027/28 forms a large part of the strategic direction of the Shire of Toodyay and it is important that this area is given due consideration to ensure sound financial management.

POLICY IMPLICATIONS

This proposal does not contain any notable policy implications.


The costs associated with delivering the actions described in the Draft Strategic Community Plan 2018/19 to 2027/28 and Draft Asset Management Plans are included in the Draft Long Term Financial Plan 2018/19 to 2027/28 and the FY2018/19 Annual Budget (as Year One of the LTFP). These Plans have been prepared in house by Shire Officers.

The endorsement of the LTFP will allow the Shire to better manage its financial obligations which will have positive implications for the organisation.


The Shire of Toodyay is required to implement the IPRF pursuant to s5.56 (2) of the Local Government Act 1995 and in accordance with Local Government (Administration) Regulations 1996 Division 3 Planning for the Future.


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SOCIAL IMPLICATIONS







The Long Term Financial Plan 2018/19 to 2027/28 has been prepared using best knowledge as of the current time and should be reviewed annually. It will also require a thorough review and update each time there are changes made to the Strategic Community Plan and Corporate Business Plan.

The key financial objectives of the plan are:

achieving operating surpluses;

continuous improvement in financial position;

maintaining a positive cash flow;

maintaining and improving asset service levels;

adequately funding asset renewal/replacement requirements; and

Maintaining a fair and equitable rating structure.

The Long Term Financial Plan 2018/19 to 2027/28 is a planning tool. It includes projects and proposals that in some cases:

have been approved by Council and are in progress;

have been considered by Council but are yet to receive final approval;

have only been considered by Elected Members at a strategy level;

have only been considered by members of staff; and

Are operational in nature and based on the continued provision of services and maintenance of Shire assets and infrastructure.

It is important to keep in mind that the LTFP is not a ‘fixed’ document nor can it ever be considered a ‘final’ document. It is a Plan that will be continuously worked on and further improved so that it becomes a valuable and relevant tool as the Shire moves in to the future.


That Council:

1. Endorse the presented Shire of Toodyay Long Term Financial Plan 2018/19 to 2027/28; and

2. Acknowledge that the LTFP is an ongoing work in progress to be regularly monitored, updated and endorsed by the Council.


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Cr Welburn moved the Officer’s Recommendation.

Cr Dow seconded the motion.


Debate commenced.

The motion was put.


MOVED Cr Welburn SECONDED Cr Dow

That Council:

1. Endorse the presented Shire of Toodyay Long Term Financial Plan 2018/19 to 2027/28; and

2. Acknowledge that the LTFP is an ongoing work in progress to be regularly monitored, updated and endorsed by the Council.

MOTION CARRIED 6/3

Cr Bell, Cr Brook and Cr Manning requested that their votes against the motion be recorded.


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9.4.4 2018/2019 Annual Budget



Shire of Toodyay


Author: N Rodger – Finance Coordinator

Responsible Officer: C Luangala – Manager Corporate Services


N/A


Nil


Executive

Attachments: 1. 2018/2019 Draft Annual Budget;

2. 2018/2019 Schedule of Fees & Charges; and

3. 2018/2019 Supporting Schedules & Attachments:

(a) Capital Works & Acquisition Program;

(b) Parks & Gardens Program;

(c) Plant Replacement Program; and

(d) Building Maintenance Program.

4. Councillor Fees; and

5. Schedule of Submissions in regard to differential rates.

Voting Requirements: Absolute Majority


To consider and adopt the 2018/2019 Annual Budget together with supporting schedules and attachments, the imposition of rates and minimum payments, adoption of fees and charges, setting of elected members fees for the year and other consequential matters arising from the budget papers.

BACKGROUND

Local Governments must prepare annual budgets in the format as prescribed in the Local Government Act 1995 (the Act) and the Local Government (Financial Management) Regulations 1996.

The Shire of Toodyay commenced the 2018/2019 budget process in March 2018.

Councillors and Officers were requested to make submissions and recommendations for budget inclusions. This was to ensure that not only the standard functions of Council, but also other projects identified within strategic


40

planning documents, would be appropriately included in the draft budget for Council consideration.

An advertisement was placed in the Toodyay Herald in March 2018 calling for applications from local organisations as part of its Community Sponsorship Program for specific events, projects and/or contributions towards continued operations. These have been considered during the budget process for inclusion.

A bus trip to enable all Councillors to inspect Council owned land and buildings occurred on Friday 11 May 2018; and a bus trip to enable all Councillors to inspect Shire roads and review the proposed 2017/2018 Road Budget occurred on Monday 21 May 2018.

The first draft budget was provided to all Councillors for consideration which was then discussed as follows:

Tuesday 12 June 2018 – First Informal Briefing – Budget Workshop;

Tuesday 19 June 2018 – Second Informal Briefing – Budget Workshop;

Thursday 19 July 2018 – Third Informal Briefing – Budget Workshop;

Thursday 9 August 2018 – Fourth Informal Briefing – Budget Workshop

The final Draft 2018/2019 Budget will be presented to Council for consideration at its Ordinary Meeting of Council Meeting to be held Tuesday 28 August 2018.

Further to this, at its ordinary meeting held Thursday 6 July 2017, Council resolved:

Council, in accordance with the requirements of Section 6.36 Local Government Act 1995 advertise its intention to adopt differential rating based on a 2.2% increase 2018/2019 Annual Budget as set out in the table below:

Category of Property Rate in $ Minimum Payment $

General Rate - Gross Rental Value (GRV)

Residential 12.3860 1,290.00

Commercial 15.6200 1,290.00

Industrial 12.4100 1,290.00

Rural 11.4500 1,290.00

Rural Residential 11.5300 1,290.00

General Rate - Unimproved Value (UV)

General 0.010910 1,290.00

Rural 0.008928 1,290.00

This advertising took place in the Toodyay Herald Newspaper in August 2018.


Consultation and discussion has occurred between Councillors, Senior Management Staff and the Finance Coordinator.


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Community requests for donations and/or sponsorships have also been considered.


The draft 2018/2019 Annual Budget has been developed based on the Shire of Toodyay Strategic Community Plan and Corporate Business Plan and provides financial strategies for the ensuing twelve months.

POLICY IMPLICATIONS

Note 1 – Significant Accounting Policies is included as part of the budget document for adoption.


Specific financial implication are as outlined in the Officer’s Comment section of this report and as itemised in the draft 2018/2019 Annual Budget attached for adoption.

This report provides for the adoption of the 2018/2019 Annual Budget and the imposition of rates, fees and charges for the 2018/2019 financial year.


Section 6.2 of the Local Government Act 1995 requires that no later than 31 August in each financial year, or such extended time as the Minister allows, each local government is to prepare and adopt (Absolute Majority required) in the form and manner prescribed, a budget for its municipal fund for the financial year ending on the next following 30 June.

Divisions 5 and 6 of Part 6 of the Local Government Act 1995 refer to the setting of budgets and raising of rates and charges. The Local Government (Financial Management) Regulations 1996 details the form and content of the budget.

The draft 2018/2019 Annual Budget as presented is considered to meet with legislative and statutory requirements.


The adoption of the draft 2018/2019 Annual Budget is the means by which Council confirms its financial plans for the year.

The risks associated with this item include:

Risk Mitigation

Errors or misstatements Multiple reviews of content

Delay in cash flow/income stream Early circulation of draft; multiple reviews of content prior to formal consideration

Reputation risk – items not included Thorough consideration of budget requests; policy settings for road improvements

Reputation risk – items included Thorough review; alignment with strategic plans; advertising and submission process for differential rates


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SOCIAL IMPLICATIONS

The draft 2018/2019 Annual Budget addresses social outcomes identified in various planning and community supporting strategies as adopted by the Council.


The draft 2018/2019 Annual Budget supports key environmental strategies and initiatives as adopted by the Council.




The budget has been prepared to include information required by the Local Government Act 1995, Local Government (Financial Management) Regulations 1996 and Australian Accounting Standards.

The draft budget has been prepared with a 2.2% rate increase which is less than that proposed in the Shire of Toodyay Strategic Community Plan which was 5% per annum increase above inflation for the years 2013 to 2023.

This draft budget is presented to Council for consideration as the result of deliberations undertaken during informal Budget Workshops/Discussions. This draft budget further considers the following in its preparation; Integrated Planning & Reporting requirements including:

Strategic Community Plan;

Corporate Business Plan;

Long Term Financial Plan;

Asset Management Plan; and

Workforce Management Plan.

It also takes into consideration the requirements of Audit Regulation 17 such as Risk Management, Internal Controls and Legislative Compliance as well as Occupational Health & Safety considerations.

Fair Value Accounting for assets was implemented 1 July 2012. This year, the Shire of Toodyay is required to revalue its Plant and Equipment asset class which will be completed in house.

Council’s budgeted operating expenditure for 2018/2019 ($12 million) has decreased from the 2017/2018 budget ($16.5 million). This is directly related to the Aged Care project of nearly $4 million.

Budgeted operating revenue for 2018/2019 is comparatively the same as the 2017/2018 budget.

Previous years have seen 50% of the Financial Assistance Grants (FAGS) paid on the 30 June of the prior year; funds which are recognised in the year received. The Shire of Toodyay again received 50% of our allocation on the 30 June 2018.

Capital Expenditure of $13.8 million for 2018/2019 includes some of the following new projects:


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GL: 051331 – Consisting of:

- Fire Water Tanks – Morangup and Bejoording - $39,058

- Coondle Nunile Fire Station - $337,400 and;

- Morangup Co Location Centre - $326,000;

GL: 113262 – Buildings – Sport and Recreation – Recreation Precinct Buildings – 2,236,111;

GL: 113263 – Infrastructure – Parks and Recreation – Infrastructure works for new recreation precinct - $5,820,420

GL: 117252 – Upgrade to Heritage Building – Reroof and drainage repairs at Old Goal – 300,000:

GL: 121211 - Regional Road Group Projects - Expenditure of $702,846 – Offset by Grant Funds from MRWA of $530,671

$198,397 – Julimar Road;

$199,038 – Julimar Road – Construct and Seal;

$186,318 – Julimar Road – Construct and Seal; and

$119,094 – Bejoording Road – Rehabilitation and Seal.

GL: 121212 - Roads to Recovery Projects - Expenditure of $166,352 – Fully Funded By Federal Government Grant

$85,000 – Julimar Road;

$38,386 – Fowler Road; and

$42,965 – Alan Twine Road.

Own Funds Construction – GL: 121213 – Expenditure of $1,065,629

$36,758 – McIntosh Road – Construct and Seal;

$45,845 – Ferguson Road – Construct and Seal;

$96,569 – Church Gully Road – Reseal Defect and Drainage;

$70,944 - Howard Road – Reseal;

$45,006 – Bejoording/Sheen Road Intersection;

$67,692 – Bejoording/Nunile Road Intersection;

$186,472 – River Road – Construct and Seal;

$220,555 – Chitty Road – Construct and Seal;

$220,788 – Nunile Road – Construct and Seal;

$25,000 – Visitor Centre Carpark

$30,000 - Old Goal Carpark

$20,000 – Seal Toodyay Racecourse undercover area


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Valuation schedules for 2018/2019 have been received from the Valuer Generals Office (VGO) for Unimproved Value land (UV) and Rural Unimproved Value land (RUV) which are updated every year by the VGO.

To maintain relativity between residential, commercial and industrial rates compared to last year it is necessary to apply different rates in the dollar to different types of property.

This is referred to in the Act as differential rating. The intention to impose a differential rate must be advertised. This advertising took place in the Toodyay Herald (August 2018) with 10 submissions being received by the closing period of 4.30pm Tuesday 21 August 2018. These submissions form as an attachment.

During the budget workshop on 9 August Council formed the view that as we have advertised the headline rate increase of 2.2% that the increase should be as far as possible exactly 2.2%. To achieve this the minimum rate has been increased by 2.2%, rounded to the nearest dollar ($1,318). The rate in the dollar for all GRV properties will increase by 2.2%.

By applying the normal methodology to calculating UV Rates, and also applying the increase to UV Minimum Rates, the 2.2% increase for UV properties is achieved. The resulting rate in the dollar for each differential category has changed accordingly.

Other rating information to note is:

Minimum rate increase to $1,318;

Waste Transfer Station Rate of $80.00 per rateable property remains the same; and

The provision and cost of Waste Transfer Station/Tip Passes remains the same:

Waste Transfer Station Tip Pass ($60 for twelve)

Waste transfer station tip pass ($30 for six); and

Waste transfer station tip pass ($5 for one)

Each assessment will be provided with a tip pass. Assessments with rubbish pick-up will receive a six token pass and those without rubbish pick up will receive a twelve token pass.

The Emergency Service Levy which is collected on behalf of DFES which is used to provide facilities, equipment, protective clothing, training etc. to WA Emergency Service personnel has increased from $75 to $82.

During Budget discussions a sitting fees comparison report was considered. Councillor sitting fees are largely comparable to other Shires, but the President’s Allowance and the Deputy President’s Allowance are higher. Following a request from Cr Rayner and Cr Chitty these allowances have been reduced from 80% of the maximum to 55% of the Maximum Allowance. At Council’s request the Communication Allowance has been reduced from $1,000 per year to $400 per year. The policy will be reviewed prior to the next budget.

Last year the Shire successfully delivered construction of 9 new independent living units for Butterly cottages, as well as 4 units in Goomalling, and 2 each in


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Calingiri and Bolgart. This was a very successful regional project and the staff involved are to be congratulated.

This year as a result of several successful grant applications sees the Shire embark on an even more ambitious program of infrastructure development. This includes:

Stage One of the Recreation Precinct Project including the aquatic facility, rectangular sports fields, multi-purpose course and associated buildings and infrastructure.

Major conservation works on the Newcastle Gaol Museum including complete replacement of the shingle roof;

A new Coondle Nunile Fire Shed; and

Upgrade to the Morangup Emergency Services Colocation Centre.

These projects are being managed and developed within existing staffing allocations. The successful grant applications are a credit to the staff involved and we are confident that the delivery will be equally professional and successful.

The formal motions associated with the Adoption of Council’s 2018/2019 Annual Budget are listed below in the Officer’s Recommendations.

OFFICER’S RECOMMENDATION 1/COUNCIL RESOLUTION NO. 185/08/18

MOVED Cr Dow

That Council, in accordance with Section 6.46 of the Local Government Act 1995:

1. Provide a Shire of Toodyay ‘Rates Incentive Scheme’ consisting of prizes awarded by way of a draw for ratepayers whose rate notices are paid in full by the due date;

2. Contribute $500 towards the first prize of the ‘Rates Incentive Scheme’;

3. Acknowledge and thank those organisations who have donated prizes for the Rates Incentive Prize; and

4. Endorse the following prizes for the 2018/2019 Rates Incentive Scheme:

First Prize $1,000 cash ($500 donated by Shire of Toodyay & $500 donated by Bendigo Bank);

Second Prize Quality Hotel Ambassador Perth – Gift Voucher for 2 night weekend stay in premium deluxe room with breakfast for 2;

Third Prize Toodyay Dental Clinic – Voucher valued at $284;

Fourth Prize Alicia Winery & Restaurant – Gift basket valued at $250;

Fifth Prize Toodyay Traders – Stihl MS 170 Chain Saw valued at $249;

Sixth Prize Western Australia Symphony Orchestra (WASO) – double pass “Asher Fisch Conducts Strauss& Bruckner valued at $182;

Seventh Prize Western Australia Symphony Orchestra (WASO) – double pass “Asher Fisch Conducts Strauss&


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Bruckner valued at $182;

Eighth Prize Chidlow Tavern Dining voucher valued at $150;

Ninth Prize Jane Brook Estate Wines gift voucher for a case (12 bottles) of wine valued at $99;

Tenth Prize Jane Brook Estate Wines gift voucher for a case (12 bottles) of wine valued at $99;

Eleventh Prize Bottlemart Toodyay – gift voucher valued at $50;

Twelfth Prize Trees Café Bolgart – dining voucher valued at $50

Thirteenth Prize Toodyay Agricultural Society Inc – family pass (2 adults & 2 children) valued at $40;

Fourteenth Prize Toodyay Agricultural Society Inc – family pass (2 adults & 2 children) valued at $40;

Fifteenth Prize Toodyay Agricultural Society Inc – family pass (2 adults & 2 children) valued at $40;

Sixteenth Prize Toodyay Agricultural Society Inc – family pass (2 adults & 2 children) valued at $40.



MOVED Cr Greenway

That Council, in accordance with the Fire & Emergency Services Act 1998 and the provisions of the Local Government Act 1995, imposes an Emergency Service Levy as notified from time to time by the Department Fire & Emergency Services.



MOVED Cr Welburn

That Council, in accordance with Regulation 34 of the Local Government (Financial Management) Regulations 1996 and AASB 1031 Materiality, adopt the level to be used in statements of financial activity in 2018/2019 for reporting material variances shall be 10% or $5,000, whichever is the greater.


OFFICER’S RECOMMENDATION 4

MOVED Cr Dow

That Council:

1. Pursuant to section 6.45 of the Local Government Act 1995 and regulation 64(2) of the Local Government Financial Management) Regulations 1996, Council nominate the following due dates for the payment of rates in full by instalments:


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Full payment & first Instalment due date 15 October 2018

Second Instalment due date 17 December 2018

Third Instalment due date 18 February 2019

Fourth Instalment due date 22 April 2019

2. Pursuant to section 6.45 of the Local Government Act 1995 and regulation 67 of the Local Government Financial Management) Regulations 1996, Council adopts an instalment administration charge where the owner has elected to pay rates through an instalment of $7.50 per instalment notice.

3. Pursuant to section 6.45 of the Local Government Act 1995 and regulation 68 of the Local Government Financial Management) Regulations 1996, Council adopts an interest rate of 5.5% where the owner has elected to pay rates through an instalment option.

4. Pursuant to section 6.51(1) of the Local Government Act 1995 and section 6.51(4) of the Local Government Act 1995, regulation 70 of the Local Government Financial Management) Regulations 1996, Council adopts an interest rate of 11% on all rates that remain unpaid after they become due and payable.

Cr Dow moved Officer’s Recommendation No. 4 as follows:

That Council:






2. Pursuant to section 6.45 of the Local Government Act 1995 and regulation 67 of the Local Government Financial Management) Regulations 1996, Council adopts an instalment administration charge where the owner has elected to pay rates through an instalment of $7.50 per instalment notice.

3. Pursuant to section 6.45 of the Local Government Act 1995 and regulation 68 of the Local Government Financial Management) Regulations 1996, Council adopts an interest rate of 5.5% where the owner has elected to pay rates through an instalment option.

4. Pursuant to section 6.51(1) of the Local Government Act 1995 and section 6.51(4) of the Local Government Act 1995, regulation 70 of the Local Government Financial Management) Regulations 1996, Council adopts an interest rate of 11% on all rates that remain unpaid after they become due and payable.



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Cr Manning foreshadowed an amendment to the motion.

Debate commenced.

Clarification continued.


That at Point 4 the figure 11% be changed to read 7.5%

Cr Welburn seconded the amendment.

Clarification on the amendment was sought.

Debate on the amendment commenced.



MOVED Cr Manning SECONDED Cr Welburn

That at Point 4 the figure 11% be changed to read 7.5%



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Cr Bell moved an amendment to the substantive motion as follows:

That at Point 3 the figure 5.5% be changed to read 1.2%

Cr Brook seconded the amendment.

Clarification on the amendment was sought.

Debate on the amendment commenced.

The amendment to the substantive motion was put.


MOVED Cr Bell SECONDED Cr Brook

That at Point 3 the figure 5.5% be changed to read 1.2%

AMENDMENT LOST 4/5

Cr Chitty moved an amendment to the substantive motion as follows:

That at Point 3 the figure 5.5% be changed to read 3%

Cr Greenway seconded the amendment to the substantive motion.

Clarification was sought in respect to the amendment.

Debate commenced in respect to the amendment.

The amendment to the substantive motion was put.


MOVED Cr Chitty SECONDED Cr Greenway

That at Point 3 the figure 5.5% be changed to read 3%


Clarification on the substantive motion was sought.




That Council:






2. Pursuant to section 6.45 of the Local Government Act 1995 and regulation 67 of the Local Government Financial Management) Regulations 1996, Council adopts an instalment administration charge where the owner has


50

elected to pay rates through an instalment of $7.50 per instalment notice.

3. Pursuant to section 6.45 of the Local Government Act 1995 and regulation 68 of the Local Government (Financial Management) Regulations 1996, Council adopts an interest rate of 3% where the owner has elected to pay rates through an instalment option.

4. Pursuant to section 6.51(1) of the Local Government Act 1995 and section 6.51(4) of the Local Government Act 1995, regulation 70 of the Local Government (Financial Management) Regulations 1996, Council adopts an interest rate of 7.5% on all rates that remain unpaid after they become due and payable.



That Council adopt and apply the following differential and minimum rates to Shire of Toodyay properties as part of the 2018/2019 Annual Budget process:

General Rate – Gross Rental Value (GRV)

GRV – Residential 12.3350 cents in the dollar GRV – Commercial 15.6060 cents in the dollar GRV – Industrial 12.3350 cents in the dollar GRV – Rural Residential 11.3950 cents in the dollar GRV – Rural 11.3950 cents in the dollar

General Rate – Unimproved Value (UV)

UV – General 1.0880 cents in the dollar UV – Rural 0.8928 cents in the dollar

Minimum Rates

GRV – Residential $1,318 per lot GRV – Commercial $1,318 per lot GRV – Industrial $1,318 per lot GRV – Rural Residential $1,318 per lot GRV – Rural $1,318 per lot UV – General $1,318 per assessment UV – Rural $1,318 per assessment

Cr Twine moved Officer’s Recommendation 5 as follows:



GRV – Residential 12.3350 cents in the dollar

GRV – Commercial 15.6060 cents in the dollar

GRV – Industrial 12.3350 cents in the dollar

GRV – Rural Residential 11.3950 cents in the dollar


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GRV – Rural 11.3950 cents in the dollar


UV – General 1.0880 cents in the dollar

UV – Rural 0.8928 cents in the dollar

Minimum Rates

GRV – Residential $1,318 per lot

GRV – Commercial $1,318 per lot

GRV – Industrial $1,318 per lot

GRV – Rural Residential $1,318 per lot

GRV – Rural $1,318 per lot

UV – General $1,318 per assessment

UV – Rural $1,318 per assessment


Cr Bell moved an amendment to the motion as follows:

That the differential rating and the minimum rating be identical to the 2017/2018 Annual Budget

Cr Brook seconded the amendment.

Debate commenced in relation to the amendment.

The CEO departed Council Chambers at 6.36pm.

Debate continued in relation to the amendment.

The CEO returned to Council Chambers at 6.40pm.

Debate continued in relation to the amendment.

Points of Order were made by Cr Twine and Cr Rayner in relation to attendance at the June 2018 workshop.




That the differential rating and the minimum rating be identical to the 2017/2018 Annual Budget.

AMENDMENT LOST 3/6

Cr Bell, Cr Brook and Cr Manning requested that their votes in favour of the amendment be recorded.

Cr Twine moved an amendment to the motion as follows:

That a new paragraph be added to the Officer’s Recommendation to read as follows:

Concession

That Council apply a $25 concession for ratepayers who qualify for the state government pensioner rebate.


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Cr Bell seconded the amendment to the motion.


At 6.58pm the Deputy Shire President read aloud a statement (from https://www.finance.wa.gov.au/cms/State_Revenue/Other_Schemes/Pensioners_and_Seniors/Pensioners-Seniors_Rebates.aspx ) in respect to Pensioner rebates as follows:

“The Pensioners and Seniors Rebate Scheme provides concessions to eligible pensioners and seniors on their local government rates charges, the emergency services levy, underground electricity charges (if applicable) and water service charges. The concessions available are either a rebate on, or the deferment, of these charges.”

The amendment to the motion was put.


MOVED Cr Twine SECONDED Cr Bell

That a new paragraph be added to the Officer’s Recommendation to read as follows:

Concession



Debate commenced in relation to the substantive motion.


Debate continued in relation to the substantive motion.



MOVED Cr Twine SECONDED Cr Greenway



GRV – Residential 12.3350 cents in the dollar

GRV – Commercial 15.6060 cents in the dollar

GRV – Industrial 12.3350 cents in the dollar

GRV – Rural Residential 11.3950 cents in the dollar

GRV – Rural 11.3950 cents in the dollar


UV – General 1.0880 cents in the dollar

UV – Rural 0.8928 cents in the dollar

Minimum Rates

GRV – Residential $1,318 per lot

GRV – Commercial $1,318 per lot

https://www.finance.wa.gov.au/cms/State_Revenue/Other_Schemes/Pensioners_and_Seniors/Pensioners-Seniors_Rebates.aspx

https://www.finance.wa.gov.au/cms/State_Revenue/Other_Schemes/Pensioners_and_Seniors/Pensioners-Seniors_Rebates.aspx


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GRV – Industrial $1,318 per lot

GRV – Rural Residential $1,318 per lot

GRV – Rural $1,318 per lot

UV – General $1,318 per assessment

UV – Rural $1,318 per assessment

Concession



In accordance with Section 5.21(4) (b) of the Local Government Act 1995, Cr Bell requested that the vote of all members present be recorded. Councillors Dow, Twine, Chitty, Greenway, Rayner and Welburn voted for the motion. Cr Bell, Cr Brook and Cr Manning voted against the motion.

The Shire President adjourned the meeting at 7.16pm.

The Shire President resumed the meeting at 7.49pm.


MOVED Cr Dow

That pursuant to section 6.16 of the Local Government Act 1995, Council adopt the attached 2018/2019 Schedule of Fees & Charges which includes both general and statutory fees and charges.



That Council in accordance with Section 66 of the Waste Avoidance & Resource Recovery Act 2007 adopts the following waste services rates and minimum payment to fund the operations of the Waste Transfer Station:

GRV based rate - $0.0003166260;

UV based rate - $0.0000149617; and a

Minimum payment of $80 to both GRV and UV rated land

Cr Welburn moved Officer’s Recommendation 7.



The motion was put.


MOVED Cr Welburn SECONDED Cr Chitty

That Council in accordance with Section 66 of the Waste Avoidance & Resource Recovery Act 2007 adopts the following waste services rates and minimum payment to fund the operations of the Waste Transfer Station:

GRV based rate - $0.0003166260;


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UV based rate - $0.0000149617; and a

Minimum payment of $80 to both GRV and UV rated land.



That Council in accordance with Section 67 of the Waste Avoidance & Resource Recovery Act 2007 adopts the following waste services for the removal of domestic and commercial waste carried out as a weekly collection for regular waste and a fortnightly collection for recyclable waste:

Residential Premises – 240 Litre Mobile Bins $

Weekly waste collection & fortnightly recycle collection 230.00pa

Additional 240ltr bin with weekly waste collection 80.00pa

Additional 240ltr bin with fortnightly recycle collection 80.00pa

Commercial Premises – 240 Litre Mobile Bins $




Cr Dow moved Officer’s Recommendation 8.



The motion was put.


MOVED Cr Dow SECONDED Cr Chitty

That Council in accordance with Section 67 of the Waste Avoidance & Resource Recovery Act 2007 adopts the following waste services for the removal of domestic and commercial waste carried out as a weekly collection for regular waste and a fortnightly collection for recyclable waste:

Residential Premises – 240 Litre Mobile Bins $




Commercial Premises – 240 Litre Mobile Bins $






55


Councillor Fees and Allowances

That in accordance with Council Policy M.3 Members Sitting Fees & Reimbursable expenses and:

1. Pursuant to Section 5.99 of the Local Government Act 1995 and Regulation 34 of the Local Government (Administration) Regulations 1996, and, Council adopts the following annual fees for payment of elected members in lieu of individual meeting attendance fees:

a) Shire President $20,073.00pa

b) Councillors x eight $12,964.00pa

2. Pursuant to Section 5.99 of the Local Government Act 1995 and Regulation 34A and 34AA of the Local Government (Administration) Regulations 1996, Council adopts the following annual allowances for elected members:

a) Telecommunications x nine $400.00pa

3. Pursuant to Section 5.98(5) of the Local Government Act 1995 and Regulation 33 of the Local Government (Administration) Regulations 1996, Council adopts the following annual Local Government allowance to be paid in addition to the annual meeting allowance:


4. Pursuant to Section 5.98A of the Local Government Act 1995 and Regulation 33A of the Local Government (Administration) Regulations 1996, Council adopts the following annual Local Government allowance to be paid in addition to the annual meeting allowance:

a) Deputy President $ 5,031.00pa

Cr Chitty moved Officer’s Recommendation 9 as follows:



1. Pursuant to Section 5.99 of the Local Government Act 1995 and Regulation 34 of the Local Government (Administration) Regulations 1996, and, Council adopts the following annual fees for payment of elected members in lieu of individual meeting attendance fees:






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Cr Bell moved an amendment to the motion as follows:

That in respect to Point 1(b) Council benchmarks Councillor Fees at 73% of the maximum allowable.

Cr Twine seconded the amendment to the motion.

Clarification in respect to the amendment was sought.

Debate commenced in relation to the amendment.

Further clarification was sought in respect to Point 2 of the Officer’s Recommendation.



MOVED Cr Bell SECONDED Cr Twine

That in respect to Point 1(b) Council benchmarks Councillor Fees at 73% of the maximum allowable.

AMENDMENT LOST 4/5

The motion remained the same.

Debate commenced in relation to the motion.

The motion was put.


MOVED Cr Chitty SECONDED Cr Greenway



1. Pursuant to Section 5.99 of the Local Government Act 1995 and Regulation 34 of the Local Government (Administration) Regulations 1996, and, Council adopts the following annual fees for payment of elected


57

members in lieu of individual meeting attendance fees:











That pursuant to the provisions of Section 6.2 of the Local Government Act 1995 and Part 3 of the Local Government (Financial Management) Regulations 1996, the Council adopt the 2018/2019 Annual Budget as attached for the Shire of Toodyay for the financial year ending 30 June 2019 incorporating:

1. Statement of Comprehensive Income by Nature & Type;

2. Statement of Comprehensive Income by Program;

3. Statement of Cash Flows;

4. Rate Setting Statement;

5. Notes to and Forming Part of the Budget; and

6. All other Supporting Documents and Schedules as attached.

Cr Twine moved Officer’s Recommendation 10 as follows:

That pursuant to the provisions of Section 6.2 of the Local Government Act 1995 and Part 3 of the Local Government (Financial Management) Regulations 1996, the Council adopt the 2018/2019 Annual Budget as attached for the Shire of Toodyay for the financial year ending 30 June 2019 incorporating:




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That in the opening paragraph the words “including amendments resulting from previous resolutions” be inserted after the words “ending 30 June 2019”

Cr Dow seconded the amendment.

The amendment to the motion was put.


MOVED Cr Manning SECONDED Cr Dow

That in the opening paragraph the words “including amendments resulting from previous resolutions” be inserted after the words “ending 30 June 2019”


Debate commenced in relation to the substantive motion.



MOVED Cr Twine SECONDED Cr Chitty

That pursuant to the provisions of Section 6.2 of the Local Government Act 1995 and Part 3 of the Local Government (Financial Management) Regulations 1996, the Council adopt the 2018/2019 Annual Budget as attached for the Shire of Toodyay for the financial year ending 30 June 2019 including amendments resulting from previous resolutions, incorporating:









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9.5 EXECUTIVE SERVICES

9.5.1 Choose Respect Campaign



Toodyay Community Safety and Crime Prevention Association

File Reference: COM 17

Author: S Scott - CEO

Responsible Officer: S Scott - CEO


September 2017 OCM Resolution 166/09/17


Nil


Executive

Attachments: 1. Choose Respect Summary; and

2. Letter of Commitment from Toodyay District High School



This report seeks Council agreement to participate as a partner in the Choose Respect program.

BACKGROUND

The Secretary of the TCSCPA provided the following background information.

The Toodyay Community Safety & Crime Prevention Association Inc. (TCSCPA) was first established in February 1999 as the Toodyay Safer WA (Local) Committee and has undergone several restructurings over the years. The committee develops and supports projects based on the theme of ‘local solutions for local problems’ and its membership has included as many as twelve different strategically-focused organisations from within the local community. The resulting grassroots community spirit of cooperation has been commended by government agencies operating in the field. Some of the more recent committee achievements include support of elderly safety issues, assistance to strengthen family cohesion, and the encouragement of youth in building their own future.

The TCSCPA was responsible for obtaining the initial $20,000 grant for the development of a CCTV system in Toodyay. The Shire of Toodyay nominated a Councillor to attend TCSCPA meetings.


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In September 2017 Council resolved as follows:

That:

1. Council supports in principle the initiative to implement a “Choose Respect” campaign including an agreement / memorandum of understanding between the Police, the Shire of Toodyay and the Toodyay District High School prior to commencement;

2. Council supports in principle the initiative to redevelop an e-watch programme in Toodyay;

3. Council authorises the CEO to liaise with the Toodyay Community Safety and Crime Prevention Association Inc in respect to the review of the Toodyay Community Safety and Crime Prevention Plan 2015-2020

4. The Toodyay Community Safety and Crime Prevention Plan 2015-2020 be resubmitted to Council for endorsement following the review. The subject property

There has now been conformation from the Toodyay District High School that it will participate in the program. There is now no barrier to proceeding.


The project is being promoted by the Toodyay Community Safety and Crime Prevention Association (TCSCPA). The Shire’s involvement will include:

Promotion through the Shire’s website and Facebook page;

Use of the Choose Respect Logo in publications and at community events; and

Involvement in joint promotions with the TCSCPA.


Crime is an area that the local government neither controls nor is likely to influence, but it is of concern to the community and impacts on community wellbeing.

A key point of the Shire’s Strategic Community Plan Toodyay 2023 is to ensure Community amenity is well designed to enhance employment, lifestyle opportunities and community safety. It also supports the development of a Community Safety and Crime Prevention Plan. We are presently working with the TCSCPA to review the Crime Prevention Plan.

POLICY IMPLICATIONS



While participation in the program will involve a small investment of time and resources it would be entirely accommodated within existing funding allocations.





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The only real risk from involvement in this kind of promotion is that commitment from key partners wanes. The program is about cultural change driving a positive behavioural change. The biggest risk comes from failure to model the behaviours we are promoting.

SOCIAL IMPLICATIONS

In other places where the program has been successfully implemented the result has been a positive social change.






The Choose Respect program is at its most successful when it has wide community support. If Council agrees the program will be supported initially by:

TCSCPA;

Toodyay District High School;

Toodyay Police; and

Shire of Toodyay.

We would then be seeking through the TCSCPA to gain endorsement from other community stakeholders including:

Toodyay Chamber of Commerce and Industry

Sporting Clubs; and

Individual businesses.

It is anticipated that some of the Shire specific activities will include:

A soft launch using social media, the website, an email banner and a small function;

A major Launch at the Toodyay Show; and

Some promotion on Toodyay Community Radio.

The campaign would be continued through the inclusion of good news stories in the newsletter and social media. We also have the option of including promotion of the choose respect campaign as part of some Shire Community Sponsorship activities.


MOVED Cr Dow

That Council commits to joining and promoting the Choose Respect campaign.

MOTION CARRIED 9/0


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9.6 COMMITTEE REPORTS

9.6.1 Audit of Expenditure – Report of Factual Findings – Merrick Matter

Date of Report: 31 July 2018


Audit Committee

File Reference: COC2

Author: S Scott – Chief Executive Officer



RES NO 118/06/18 from 26 June 2018 OCM. Questions taken on notice January 2018 OCM.

Ref: 19/12/2017 OCM


Nil


Executive

Attachments: 1. Excerpt of Audit Committee Minutes.



To receive the excerpt of Audit Committee minutes and consider the recommendation made at their meeting held on 26 July 2018.

BACKGROUND

At an Ordinary Meeting of Council held in June 2018 Council resolved (Res No. 118/06/18) as follows:

That Council receive the Report of Factual Findings – which was the Review of Legal Costs incurred by the Shire of Toodyay for action taken against the former CEO during 2014 through to 2018 and refer it to the Audit Committee for consideration.


Nil



POLICY IMPLICATIONS







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SOCIAL IMPLICATIONS







The Audit Committee considered the request made by Council and resolved as follows:

That the Audit Committee receive the Report of Factual Findings – which was the Review of Legal Costs incurred by the Shire of Toodyay for action taken against the former CEO during 2014 through to 2018.

That the Manager of Corporate Services provide information to Council on the difference between an Audit and a Report of Factual Findings; and the definition of scope of the Report of Factual Findings;

The Audit Committee recommend to Council that:

(a) the Report of Factual Findings be accepted; and

(b) Note that the Audit Committee forms the view that this matter is now concluded.

At the Audit Committee Meeting clarification was sought in respect to what the difference was between the terms “an audit”, “A full Audit” and a “Report of Factual Findings”.

The Manager Corporate Services stated at the meeting that “An audit will depend on the scope of the audit to be performed. An audit, when performed, will take a sample of invoices or other source documents and the auditor will provide their opinion whether all payments were properly done. A Report of Factual Findings looks at every single invoice and reports on the legal costs were.

For the purposes of this report, the Manager of Corporate Services provides further clarification as follows:

An Audit Report provides an opinion from the auditor and will only be a reasonable assurance based on audit sampling. A Factual Report involves a 100% check of all information provided, does not provide any opinions and reports on all factual findings (favourable or adverse) based on all information provided and agreed upon procedures.


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It is recommended that the recommendation be moved.

AUDIT COMMITTEE RECOMMENDATION

That Council:

1. Accept the Report of Factual Findings; and

2. Accept the view of the Audit Committee being that this matter is now concluded.

Cr Welburn moved the Audit Committee Recommendation.

Cr Chitty seconded the motion


Debate commenced in respect to the motion.

The motion was put.

AUDIT COMMITTEE RECOMMENDATION/COUNCIL RESOLUTION NO. 203/08/18

MOVED Cr Welburn SECONDED Cr Chitty

That Council:

1. Accept the Report of Factual Findings; and

2. Accept the view of the Audit Committee being that this matter is now concluded.

MOTION CARRIED 6/3


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9.6.2 Regulation 17 – Audit Committee Recommendation



Audit Committee


Author: S Scott – Chief Executive Officer



(Res No. 92/05/18) May 2018 OCM


Nil


Executive

Attachments: 1. Excerpt of Audit Committee Minutes;

2. Shire of Toodyay Regulation 17 Review;

3. Shire of Toodyay Risk Management Internal Controls; and

4. Shire of Toodyay Risk Assessment July 2018.



To receive the excerpt of Audit Committee minutes and consider the recommendation made at their meeting held on 26 July 2018.

BACKGROUND

At an Ordinary Meeting of Council held in May 2018 Council resolved as follows:

That Council notes the Departments views in relation to the Regulation 17 Review and requests the CEO to conduct a further review to satisfy the Department’s concerns prior to 30 June 2018.


Nil


A key point of the Shire’s Strategic Community Plan Toodyay 2023 is “Responsible and responsive civic leadership”. Sound governance is a Council activity that contributes to this and the Shire’s governance services provide clear strategy and prioritisation. The report done by the CEO will review progress and re-set priorities for strategy development at each two yearly review, in accordance with the Strategic Community Plan.

POLICY IMPLICATIONS



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Regulation 17 of the Local Government (Audit) Regulations 1996 states that:

17. CEO to review certain systems and procedures

(1) The CEO is to review the appropriateness and effectiveness of a local government’s systems and procedures in relation to — (a) risk management; and (b) internal control; and (c) legislative compliance.

(2) The review may relate to any or all of the matters referred to in subregulation (1) (a), (b) and (c), but each of those matters is to be the subject of a review at least once every 2 calendar years.

(3) The CEO is to report to the audit committee the results of that review.



SOCIAL IMPLICATIONS







The Audit Committee considered the Assessment Report – Organisational Review of Risk Management, Internal Control & Legislative Compliance per Audit Regulation 17 (undertaken by the CEO) at their meeting held on 26 July 2018 (excerpt attached).

The Audit Committee recommendation to Council is as follows:

That Council accept the Regulation 17 Review, as attached, subject to:

(a) Specific actions being listed in the Assessment Column where matters are noted for improvement;

(b) Typographical amendment to page 31 (Riak should be Risk);

(c) Typographical amendment to page 22 (precede should be proceed); and

(d) Typographical amendment to page 34 “Conclusion” Section (environment is sounds should be environment is sound).

Amendments were made to the document as described above. It is recommended that the Audit Committee recommendation be moved, as amended.


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AUDIT COMMITTEE RECOMMENDATION

That Council accept the Regulation 17 Review, as attached.

Cr Welburn moved the Audit Committee Recommendation as follows:

That Council accept the Regulation 17 Review, as attached.



Cr Welburn moved an amendment to the motion as follows:

That the words “and a copy is forwarded to the Department of Local Government, Sport and Cultural Industries” be inserted after the words “as attached”.

Cr Greenway seconded the amendment.



MOVED Cr Welburn SECONDED Cr Greenway

That Council accept the Regulation 17 Review, as attached and a copy is forwarded to the Department of Local Government, Sport and Cultural Industries

MOTION CARRIED 9/0


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9.6.3 Financial Management Review and Interim Audit – Audit Committee Recommendation



Audit Committee


Author: C Luangala – Manager Corporate Services



N/A


Nil


Executive

Attachments: 1. Excerpt from Audit Committee Minutes; and

2. Financial Management Review Report.



To consider an Audit Committee recommendation made at their meeting on 26 July 2018 in relation to the May 2018 Financial Management Review (FMR).

BACKGROUND

The Audit Committee received the May 2018 FMR for the Shire of Toodyay for the period 1 July 2017 to 31 March 2018 at their meeting in July 2018 and made a recommendation as follows:

“That Council receive the May 2018 Financial Management Review for the Shire of Toodyay for the period 1 July 2017 to 31 March 2018.”


There has been no further consultation in relation to the recommendation made by the Audit Committee.



POLICY IMPLICATIONS





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Section 6.10 (s.6.10) contained in Part 6 Financial Management of the Local Government Act 1995 states as follows:

6.10. Financial management regulations

Regulations may provide for —

(a) the security and banking of money received by a local government; and

(b) the keeping of financial records by a local government; and (c) the management by a local government of its assets, liabilities and

revenue; and (d) the general management of, and the authorisation of payments out

of — (i) the municipal fund; and (ii) the trust fund,

of a local government.

Section 5 contained in Part 2 General Financial Management (s.6.10) of the Local Government (Financial Management) Regulations 1996 states as follows:

5. CEO’s duties as to financial management

(1) Efficient systems and procedures are to be established by the CEO of a local government —

(a) for the proper collection of all money owing to the local government; and

(b) for the safe custody and security of all money collected or held by the local government; and

(c) for the proper maintenance and security of the financial records of the local government (whether maintained in written form or by electronic or other means or process); and

(d) to ensure proper accounting for municipal or trust —

(i) revenue received or receivable; and

(ii) expenses paid or payable; and

(iii) assets and liabilities;

and

(e) to ensure proper authorisation for the incurring of liabilities and the making of payments; and

(f) for the maintenance of payroll, stock control and costing records; and

(g) to assist in the preparation of budgets, budget reviews, accounts and reports required by the Act or these regulations.

(2) The CEO is to —

(a) ensure that the resources of the local government are effectively and efficiently managed; and


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(b) assist the council to undertake reviews of fees and charges regularly (and not less than once in every financial year); and

(c) undertake reviews of the appropriateness and effectiveness of the financial management systems and procedures of the local government regularly (and not less than once in every 3 financial years) and report to the local government the results of those reviews.

Local Government Act 1995, Section 7.9. ‘Audit to be conducted’ states:

(1) An auditor is required to examine the accounts and annual financial report submitted for audit and, by the 31 December next following the financial year to which the accounts and report relate or such later date as may be prescribed, to prepare a report thereon and forward a copy of that report to —

(a) the mayor or president;

(b) the CEO of the local government; and

(c) the Minister.

(2) Without limiting the generality of subsection (1), where the auditor considers that —

(a) there is any error or deficiency in an account or financial report submitted for audit;

(b) any money paid from, or due to, any fund or account of a local government has been or may have been misapplied to purposes not authorised by law; or

(c) there is a matter arising from the examination of the accounts and annual financial report that needs to be addressed by the local government, details of that error, deficiency, misapplication or matter, are to be included in the report by the auditor.

(3) The Minister may direct the auditor of a local government to examine a particular aspect of the accounts and the annual financial report submitted for audit by that local government and to —

(a) prepare a report thereon; and

(b) forward a copy of that report to the Minister,

and that direction has effect according to its terms.



SOCIAL IMPLICATIONS





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The Financial Management Report (Attachment 2) has been provided so as to demonstrate an attitude of transparency and accountability.

The matters raised within the FMR were as follows:

Purchase Orders, Payments and Payables – Purchase orders did not always precede the supplier invoice.

Fixed Assets – Fixed Assets are not regularly reconciled to general ledger.

General Journals – No review of general journal transactions.

IT general environment – No documented business continuity and disaster recovery procedures in place.

The actions Council proposed to take in regard to the matters raised is as follows:

Purchase Orders, Payments and Payables – Council will ensure that purchase orders are prepared prior to purchasing by retraining all staff involved in procurement.

Fixed Assets – Fixed Assets will be reconciled to general ledger on a monthly basis and signed off by a senior staff member.

General Journals – General journals will be reviewed and signed off by a senior staff member.

IT general environment – Council has commenced upgrades to the current IT general infrastructure which will address business continuity and disaster recovery procedures.

It is recommended that the recommendation be moved.


MOVED Cr Dow

That Council receive the May 2018 Financial Management Review for the Shire of Toodyay for the period 1 July 2017 to 31 March 2018.

MOTION CARRIED 9/0

Cr Chitty called a Point of Order relating Shire of Toodyay’s Standing Order Local Law 4.7 “Closure – time limits for meetings”.

MOTION/COUNCIL RESOLUTION NO. 206/08/18

MOVED Cr Chitty

That the Council Meeting be allowed to continue for up to a further one (1) in accordance with the Standing Order 4.7.

MOTION CARRIED 9/0


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10. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

10.1 Councillor Bell – Notice of Motion – Light Vehicle and Plant Replacement Policy



Councillor Bell

File Reference: MTG7

Author: S Scott – CEO

Responsible Officer: S Scott – CEO


N/A


Nil


Executive

Attachments: 1. Cr Bell’s Notice of Motion;

2. Council’s Finance Policy F.13 – Light Vehicle Fleet Replacement; and

3. Council Policy SP1 “Asset Management Policy”



To consider a notice of motion provided by Councillor Bell.

BACKGROUND

On 17 August 2018 Councillor Bell provided the Chief Executive Officer notification of a notice of motion for the 28 August 2018 Ordinary Council Meeting as follows:

That the Shire of Toodyay adopt a policy whereby the Shire’s light vehicle and plant and equipment will be considered for changeover or replacement only after the individual vehicle/plant/equipment’s usage achieves the Institute of Public Works Engineering Australasia (IPWEA’s) recommended kilometres / hours (as appropriate).

Clause 4.4(4)(c) of the Shire of Toodyay Standing Orders Local Law states that the Chief Executive Officer “may provide to the Council relevant and material facts and circumstances pertaining to the notice of motion on matters such as policy, budget and law”. This report is provided in accordance with such.


Plant and Equipment expenditure was discussed in June 2018 as part of the budget deliberations for the Annual Budget 2018/2019 where Councillors were provided with a copy of the Forecast Renewal Plan.


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As was reported to Elected Members at the March 2018 Council Forum the Administration has been reviewing the Asset Management Plan, which includes “fleet assets.” The plant replacement strategy is considered by Council as part of its budget deliberations annually.


At the recent budget forums Council has been provided with new Draft Asset Management Plans for Infrastructure, Buildings, Plant & Equipment and ITC. As there are brought to finality it will include implications for vehicle replacement policies.

POLICY IMPLICATIONS

Council’s Finance Policy F.13 – Light Vehicle Fleet Replacement was adopted by Council on 21 February 2012. (Attachment 2).

The Asset Management Plan, together with Council Policy SP1 “Asset Management Policy” was adopted by Council on 19 November 2013 (Council Resolution No. 351/11/13) (Attachment 3).


The proposed resolution assumes an outcome from the review that may not in fact produce a better financial outcome.

The IPWEA guidelines recommend am optimum changeover based on both the age and usage of the vehicles. It takes account of increased maintenance costs when vehicles reach the target kilometres.

The guidelines also take account of the reduced resale value when vehicles reach the target age range. Most new vehicle warranties expire after 5 years, and being able to sell vehicles while there is still a one year balance of new vehicle warranty attracts a price premium.

Local Governments have access to State Government common use agreements providing a substantial discount even on usual fleet pricing. In addition some manufacturers also offer an additional discount to Local Governments. In some cases the best financial outcome is achieved by changing over vehicles earlier than set out in the IPWEA guidelines to take advantage of very low changeover costs.

Any decisions in relation to fleet replacement should be based on sound financial analysis, not a predetermined outcome.


The Shire of Toodyay Standing Orders Local Law prescribes the manner in which motions of notice are to be given. The provision of notice by Councillor Bell is in accordance with said requirements.

Clause 4.4(6) of the Shire of Toodyay Standing Orders Local Law states,

‘A motion of which notice has been given is to lapse unless:

(a) the Member who gave notice of it, or some other Member authorised by the originating Member in writing, moves the motion when called on; or

(b) the Council on a motion agrees to defer consideration of the motion to a later stage or date.


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The biggest risk with this kind of decision is making decisions without first doing the analysis. Adopting this resolution could create a perverse outcome where the long term impact on council finances is worse not better

There is also a perception risk in relation to this type of Notice of Motion as a sound financial decision by Council will without doubt be presented dishonestly as something different.

SOCIAL IMPLICATIONS







The proposal by Councillor Bell takes one part of the IPWEA guidelines and considers it in isolation from the other sound advice provided in the guidelines. As discussed earlier the guidelines consider the combined effect of the age of the vehicle and the level of usage to determine the best financial outcome. Using that report as a basis for decision making needs to consider both limbs of the optimum replacement test.

The Manager of Works and Services will be reviewing light fleet replacement to consider:

The advice in the IRWEA guidelines;

The impact of local government pricing on optimum changeover;

Whether trade-in or vehicle auctions will produce the best price for used vehicles; and

The value of specification of standards in light fleet outcomes.

Policy decisions should be made based on sound research.

After considering the content of this report, it is recommended that Council not support the Notice of Motion.

Notice of Motion – Cr Bell to Move:


Cr Bell moved his Notice of Motion.

Cr Brook seconded the motion.

Debate commenced.

The motion was put.


75

NOTICE OF MOTION/COUNCIL RESOLUTION NO. 207/08/18



MOTION LOST 2/7


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10.2 Councillor Bell – Notice of Motion – Meals for Elected Members and the Community



Councillor Bell





N/A


Nil


Executive

Attachments: 1. Cr Bell’s Notice of Motion




BACKGROUND


That from September 2018:

i. All meals provided to Councillors during a Council Forum, Special Council Meeting, or Ordinary meeting cease and are, instead, replaced by light refreshments at these Meetings; and

ii. That these light refreshments be made available to the members of the public gallery attending such meetings in addition to the Councillors.



At the May 2018 Council Forum Cr Bell asked what the genesis was of the Council taking a formal meal break after only 2 hours after the Ordinary Council Meeting commences and why the cost of this meal had to be borne by rate


77

payers?; and did the Council consider such a rate payer-funded perk is appropriate in the present day?

The response provided by the CEO was as follows:

In January 2014 the CEO had prepared a discussion paper reviewing meeting procedures. It included discussion of the timing and duration of Council meetings. There was no appetite as a result of that review to change the timing of Council meetings (4.00pm start, 6.00pm meal break)

There are a number of staff who are also required to attend Council meetings and are entitled to a meal break. By the time of the Council meeting all staff have completed a full day at work.

Council can decide whether or not to provide a meal for elected members, but staff are entitled to a meal.

This matter was discussed by the Senior Management Group on 21 August 2018. Refer to financial implications.



POLICY IMPLICATIONS

There are no notable policy implications envisaged from this report.


There will be financial implications in respect to extending light refreshments to the meal program for the gallery at Council Meetings. There is little or no distinction given between light refreshments and a meal price wise.

Some research would need to be factored in if it was decided to implement such a change.

Light refreshments are “soup, sandwiches, and finger food” but to order this type of “light refreshment” the cost per head would be at the maximum end of the budget allocated by Council.

What also has to be taken into consideration is that any supplier of a meal, at the time that Council Meetings are held, has to have the capacity to deliver the food to the Council, and the business must be a registered food business in order to do so. Preference is also that the supplier is local.

Currently the Council sets the budget for meals and the Administration aim to not exceed this budget. There are two separate GL’s that are used, one for the Councillors (GL: 041207) and one for the staff (GL: 041208).

Catering for Council meeting is relatively straightforward as the number of Councillors and staff is predictable. On the other hand the number of visitors in the public gallery can vary substantially from meeting to meeting and trying to predict the numbers can be very difficult. As a result there may be a tendency to over-cater resulting in additional cost.


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The Shire of Toodyay has a responsibility as an employer. Attendance at Council and committee meeting by managers is included in normal duties. They are not provided with overtime or time of in lieu. By 6 pm managers will have worked 9.5 to 10 hours already are entitled to a meal break. In those circumstances “light refreshments” is not a meal.



SOCIAL IMPLICATIONS







Light refreshments are “soup, sandwiches, and finger food” but to order this type of “light refreshment” the cost per head would be at the maximum end of the budget allocated by Council, particularly if we are catering for the public gallery as well.

There have been occasions in the past where meal breaks have been used by members of the public to sneak a peek at confidential papers that may be placed on Councillors tables. Inviting the gallery to remain for refreshments would mean we would need to be more careful of the security of confidential documents.

Council meetings are timed to allow a reasonable level of public accessibility. In most cases the Council meeting should be over by the time of the meal break allowing Councillors to meet informally and build rapport. This does not happen at a public gathering.


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It will be at Council’s discretion whether or not to vote for the notice of motion.

Notice of Motion – Cr Bell to Move:


1. All meals provided to Councillors during a Council Forum, Special Council Meeting, or Ordinary meeting cease and are, instead, replaced by light refreshments at these Meetings; and

2. That these light refreshments be made available to the members of the public gallery attending such meetings in addition to the Councillors.

Cr Bell moved a Notice of Motion.

Cr Brook seconded the motion.

Debate commenced.


The motion was put.

NOTICE OF MOTION /COUNCIL RESOLUTION NO. 208/08/18



1. All meals provided to Councillors during a Council Forum, Special Council Meeting, or Ordinary meeting cease and are, instead, replaced by light refreshments at these Meetings; and

2. That these light refreshments be made available to the members of the public gallery attending such meetings in addition to the Councillors.

MOTION CARRIED 9/0


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10.3 Councillor Bell – Notice of Motion – Community Consultation on draft Annual Budgets



Councillor Bell





N/A


Nil


Executive





BACKGROUND


Noting the statement by Mayor of the western Australian Shire of Cambridge that “The input from our community on the draft budget is important to ensure the Council continues to deliver high quality services that meet our community’s needs.” That all future draft budgets proposed by the Shire of Toodyay are publicly advertised and undergo community consultation for a period of no less than 30 business days, and includes a formal community budget workshop, prior to the CEO presenting the final draft annual budget to Council for their consideration.


As such the Notice of motion has been modified as follows:

That all future draft budgets proposed by the Shire of Toodyay are publicly advertised and undergo community consultation for a period of no less than 30 business days, and includes a formal community


81

budget workshop, prior to the CEO presenting the final draft annual budget to Council for their consideration.


This notice of motion was discussed at the Senior Management Group meeting held on 21 August 2018, wherein it was noted that the Notice of motion put forth by Cr Bell incorrectly referred to the Town of Cambridge as the “Shire” and further, did not make note of the fact that, as reported by “Perth Now” on April 20, 2018, that the “Department of Local Government has launched an inquiry into the Town of Cambridge as ratepayers remain in the dark as to why chief executive Jason Buckley was suspended two weeks ago.”


A key point of the Shire’s Strategic Community Plan is “Community Outcomes” which are the outcomes that the Council identified to meet the aspirations for Toodyay as a liveable and thriving Shire. The Council activities that contribute to such an outcome is “Sound governance, community leadership and engagement, and advocacy.”

POLICY IMPLICATIONS

The responsibility of putting together an Annual Budget is done so in accordance with Part 6 (Financial Management) of the Local Government Act 1995.

The Long Term Financial Plan 2018/19 to 2027/18 (when adopted) is in essence the statutory budget of Council. As this plan is a document that is adopted by Council, the community will have access to what the considerations will be as part of an Annual Budget.


There would not only be financial implications involved if this request was implemented in the way of advertising costs (approximately $1,500) and Officer costs would be involved in assessing any and all submissions being made in respect to the budget document.








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The requirement of a Local Government in respect to the preparation and adoption of an Annual Budget is set out in the Local Government Act 1995 as follows:

Division 2 — Annual budget

6.2. Local government to prepare annual budget

(1) During the period from 1 June in a financial year to 31 August in the next financial year, or such extended time as the Minister allows, each local government is to prepare and adopt*, in the form and manner prescribed, a budget for its municipal fund for the financial year ending on the 30 June next following that 31 August.


(2) In the preparation of the annual budget the local government is to have regard to the contents of the plan for the future of the district made in accordance with section 5.56 and to prepare a detailed estimate for the current year of —

(a) the expenditure by the local government; and

(b) the revenue and income, independent of general rates, of the local government; and

(c) the amount required to make up the deficiency, if any, shown by comparing the estimated expenditure with the estimated revenue and income.

(3) For the purposes of subsections (2)(a) and (b) all expenditure, revenue and income of the local government is to be taken into account unless otherwise prescribed.

(4) The annual budget is to incorporate —

(a) particulars of the estimated expenditure proposed to be incurred by the local government; and

(b) detailed information relating to the rates and service charges which will apply to land within the district including —

(i) the amount it is estimated will be yielded by the general rate; and

(ii) the rate of interest (if any) to be charged by the local government on unpaid rates and service charges;

and

(c) the fees and charges proposed to be imposed by the local government; and

(d) the particulars of borrowings and other financial accommodation proposed to be entered into by the local government; and


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(e) details of the amounts to be set aside in, or used from, reserve accounts and of the purpose for which they are to be set aside or used; and

(f) particulars of proposed land transactions and trading undertakings (as those terms are defined in and for the purpose of section 3.59) of the local government; and

(g) such other matters as are prescribed.

(5) Regulations may provide for —

(a) the form of the annual budget; and

(b) the contents of the annual budget; and

(c) the information to be contained in or to accompany the annual budget.

[Section 6.2 amended by No. 49 of 2004 s. 42(8) and 56.]

6.3. Budget for other circumstances

A local government is required to prepare and adopt* a budget in a form and manner similar to the annual budget with such modifications as are necessary to meet the case —

(a) where required to do so in consequence of the quashing of —

(i) a general valuation; or

(ii) a rate or service charge,

by a court or by the State Administrative Tribunal; or

(b) if, at any time after the imposition of rates in a financial year it intends to impose a supplementary general rate or specified area rate for the unexpired portion of the financial year.


[Section 6.3 amended by No. 55 of 2004 s. 689.]


The significant risks in this proposal are:

Statutory compliance

The proposed 30 working day (6 weeks) consultation period, followed by the time taken to review public submissions and the public forum adds more than 2 months for the budget preparation process. Given that the current process cannot start before 1 June and must end by 31 August all of the other processes must be compressed. It is difficult to get all Councillors to attend budget forums as it is, without cramming them into a shorter space of time;

Lack of equity

Most public consultation processes are dominated by a few individuals with their own agendas. There is a significant portion of the community that do not effectively engage in public consultation processes and rely on elected members to represent their interests in Council meetings. The people who are


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often not well represented in public consultations include businesses, people employed full time and young families.

Abdication of responsibility

Council budgets are required to reflect the Strategic Community Plan, Corporate Business Plan, Long Term Financial Plan and Asset Management Plans. Once these obligations are addressed there in very little discretionary expenditure left, but this is where the bulk of decision making at budget time will occur. This is Council’s responsibility and it is why Councillors are elected.

SOCIAL IMPLICATIONS

Apart from the activities in the budget set out in the Integrated Planning and Reporting Process there are a number of opportunities for the community to participate in budget processes:

Throughout the year there are requests for support form community groups and organisations. Here these cannot be accommodates in existing allocations these are considered in budget deliberations;

Council invites requests for funding and support from community groups for grants or sponsorship which are considered in the budget;

Requests from individual community members in respect to roads, footpaths, parks, public building, sporting facilities etc. which cannot be accommodated in existing allocations are considered as part of the budget development.

Requests developed through these processes are then considered as part of Council tours to examine the possible projects for inclusion in the budget. Unfortunately not all Councillors are willing or able to attend.

Each year Council advertises its proposed Differential Rating for community submissions.






In his submission Cr Bell quotes from a public statement by the Mayor of Cambridge. The town of Cambridge is one of 8 Local Governments that are currently the subject of authorised inquiries by the Department of local Government Sport and Cultural Industries. The problems at Cambridge relate to poor governance, ad divided Council, the emergence of factions and a revolving door of CEO appointments. It has also seen mounting hostilities between council and the administration.

The lesson here is to be careful where we look to find exemplars. Attractive sounding public statements are not always a reflection of effective governance. The fact is there is no Local Government that has embarked on this kind of process for adoption of the annual budget as it is simply unworkable.


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There have been Local Governments that have allocated some funds to be allocated by the community, but even then there have been rules and processes to ensure fair participation. It is unlikely that we will ever move to budget by Facebook, nor should we.

The CEO does not support the proposal as it is simply unworkable. The way to develop better processes is through collaboration between Councillors and administration.

Notice of Motion – Cr Bell to Move

That all future draft budgets proposed by the Shire of Toodyay are publicly advertised and undergo community consultation for a period of no less than 30 business days, and includes a formal community budget workshop, prior to the CEO presenting the final draft annual budget to Council for their consideration.

Cr Bell moved the Notice of Motion.

Cr Manning seconded the motion.

Debate commenced.

The motion was put.

NOTICE OF MOTION/COUNCIL RESOLUTION NO. 209/08/18

MOVED Cr Bell SECONDED Cr Manning

That all future draft budgets proposed by the Shire of Toodyay are publicly advertised and undergo community consultation for a period of no less than 30 business days, and includes a formal community budget workshop, prior to the CEO presenting the final draft annual budget to Council for their consideration.

MOTION LOST 6/3


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10.4 Councillor Bell – Notice of Motion – Panel of Contractors



Councillor Bell





N/A


Nil


Executive





BACKGROUND


That any Panel of Contractors or Suppliers established by the Shire of Toodyay in a given year automatically terminates at the conclusion of that financial year (being 30 June of the financial year within which the Panel of Contractor/Suppliers was established).



This notice of motion was discussed at the Senior Management Group meeting held on 21 August 2018.


The Shire of Toodyay’s Strategic Community Plan (SCP) identified that there were major projects planned to be implemented over the life of the plan. A table on page 19 of the SCP provided an indicative schedule for planning and construction.

A key point of the Shire’s Corporate Business Plan in relation to Major Projects, Contracts and Tenders is “Governance”. The Corporate Business Plan details


87

how the Shire contributes to the Strategic Community Plan. The responsibility falls under the Corporate Services area.

The plan states at S31 as follows:

Service Description

Current Service Level Service Level– 4

years Service Level Change

Manage major projects

manage major projects on budget and to time

Increase improve standard of

project management though staff training;

improve procurement through greater use of WALGA preferred provider list (not to disadvantage local suppliers)

Process contracts and tenders

process contracts and tenders in compliance

with the Act and regulations

Increase

POLICY IMPLICATIONS

Council’s Finance Policy No F.3- Purchasing Policy already delineates the procedures followed in respect to public tenders and quotation procedures.

The policy was modified in November 2016 to accommodate regulatory changes to allow panel tendering.


The Notice of Motion is based on the premise that reducing the period to a single financial year would produce better prices, better local participation and no additional administrative burden for tenderers. In fact the opposite is the case.

We are presently at a low point in the price cycle, and prices will only head in one direction. It is good practice to lock in low prices for as long as possible. The longer period will encourage keener pricing because of larger overall contract values;

In previous panel tenders local suppliers when available managed to secure the lion’s share of the work.

Talk to any contractor and they will tell you that participating in government tenders, including local government, is onerous. Their preference will be for longer term contracts.

As a rule of thumb the internal cost of running any tender is around $5,000. This proposal would increase the Shire’s annual administrative cost by around $10,000. As the Shire is capping its administrative staffing this work would be at the expense of other activities.





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The biggest risk in this proposal is that it will result in higher rather than lower costs for the Shire which will drive up future rates needs.

SOCIAL IMPLICATIONS





The Regional Price Preference is designed to give local suppliers a competitive advantage when competing for Shire contracts. This provision is clear and effective.

Council can also consider the economic impact of projects, including criteria around local content

To get the best value for money it is seen as advantageous to offer longer-term contracts which will in turn get the best price.


This proposal is a classic example of a well-meaning proposal producing a perverse outcome. It is the CEO’s view that the proposed change would:

Increase the cost of services delivered under panel tenders;

Increase the administrative burden for both the Shire and the contractors;

Make it more difficult for small local suppliers to complete

The CEO recommends that the Notice of Motion not be supported.

Notice of Motion – Cr Bell to Move

That any Panel of Contractors or Suppliers established by the Shire of Toodyay in a given year automatically terminates at the conclusion of that financial year (being 30 June of the financial year within which the Panel of Contractor/Suppliers was established).

Cr Twine departed Council Chambers at 9.10pm.

Cr Brook departed Council Chambers at 9.11pm.

Cr Bell moved a Notice of Motion.

Cr Manning seconded the motion.

Debate commenced.

Cr Twine returned to Council Chambers at 9.12pm.


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Cr Bell sought leave to withdraw the motion under Standing Orders 9.15 (1).


MOVED Cr Bell SECONDED Cr Manning

That the motion be withdrawn in accordance with Standing Orders 9.15 (1).

MOTION CARRIED 8/0


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11. NOTICES OF MOTION GIVEN AT THE MEETING FOR CONSIDERATION AT NEXT MEETING

Nil

12. QUESTIONS OF MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN

Cr Bell requested that the responses to the questions raised be taken as read.

The Shire President ruled that the responses to the questions raised be taken as read.

Clarification was sought in relation to the response to Question 7.

The CEO read aloud the response to Question 7.

12.1 Question 1 – Cr Bell – Preservation of Ringa Bridge

Would the CEO provide Council with the findings and recommendations of the structural assessment of the Ringa Railway Bridge (which the council approved the CEO to undertake at the April 2018 Ordinary Council Meeting) so that the costs / recommendations for preserving this bridge may be included in the 2018/19 budget.

A copy of the engineering report can be provided. It has not identified the costs of proposed actions, though some immediate remedial works will be accommodated in the reserves management budget.

12.2 Question 2 – Cr Bell – Differential Rates

Would the CEO describe how the Shire determined the specific individual rate increases for the various GRV and UV categories, which were subsequently presented to Council at the July 2018 Ordinary Council Meeting.

The differential rates presented for consideration at the August OCM are calculated as follows:

Gross Rental Value – As there has been no general revaluation this year the rate in the dollar for GRV properties has been increased by a factor of 2.2 %. The minimum rate has also been increased by 2.2 %, although it has been rounded down to the nearest whole dollar meaning the actual increase is 2.17%.

Unimproved Value – UV properties are revalued each year meaning a different methodology is needed. The amount raised from rates in each category from last year has been increased by 2.2%. The resulting figure has then been divided by the revised total valuations in each category to arrive at a new rate in the dollar. The minimum rate has also been increased by 2.2 %, although it has been rounded down to the nearest whole dollar meaning the actual increase is 2.17%.

The rate in the dollar determined by this process has been applied to individual properties. It this calculation arrives at a


91

rate less than the Minimum Rate, then the Minimum Rate applies.

Rubbish Collection Charges have not been increased since 2012. The Waste Avoidance and Resource Recovery Rate has not changes since 2013 when it was reduced for $85 to $80.

12.3 Question 3 – Cr Bell – Councillor Fees

Would the CEO please confirm that the report benchmarking the Councillor fees paid by the Shire against other Western Australian Local Governments, which was due to be received by Council at or before the June 2018 Ordinary Council Meeting, will be provided to Council at the August Ordinary Council Meeting.

Yes, this was one of the budget attachments.

12.4 Question 4 – Cr Bell – Shire Vehicle usage

Would the CEO confirm whether the Shire of Toodyay tracks personal (non-work related) versus work (Shire)-related usage of the 23 cars and utes currently owned by the Shire?

The only private use of motor vehicles is included in staff contract arrangements and in accordance with Council’s Policy.

12.5 Question 5 – Cr Bell – Local Procurement Policy

In the lead-up to the construction of the aquatic centre and multi-purpose sporting field, and anticipated call for tenders by the Shire associated with this project, would the CEO:

(i) Summarise the Shire’s local procurement policy, plus

(ii) Include a copy of the actual local procurement policy in the Minutes of the August 2018 Ordinary Council Meeting.

Council Policy F3 Purchasing Policy is on the Council website and the Councillor Hub. The Regional Price preference provisions are under section 8.

12.6 Question 6 – Cr Bell – Fernie Road

Would the CEO confirm whether Fernie Road is a Shire of Toodyay road or is it considered a State road?

Shire Road. I don’t understand why this would be a question on notice as a simple email would have sufficed?

12.7 Question 7 – Cr Bell – Undue Influence upon Councillors

Would the CEO agree that his actions at the February 2018 Council Forum of actively encouraging Councillors to report Cr. Bell to the Government of Western Australia’s Department of Local Government, Sport and Cultural Industries regarding the content of Cr. Bell’s Facebook posts constitutes the CEO endeavouring to place undue influence upon individual Councillors.


92

This question is out of order as it seeks the CEO’s opinion and seeks to adversely reflect on the CEO. As it has likely been published elsewhere I will answer.

The Local Government Act 1995 includes the following provisions:

s.5.41. Functions of CEO

The CEO’s functions are to —

(a) advise the council in relation to the functions of a local government under this Act and other written laws; and

(b) ensure that advice and information is available to the council so that informed decisions can be made; and

s.120. Complaints officer

(1) Each local government is to designate a senior employee, as defined under section 5.37, to be its complaints officer.

(2) If a local government does not have any other person as its complaints officer, the person holding office as, or acting as, its CEO is its complaints officer.

When the CEO is advised by a Councillor or Councillor that the believe a breach of the Local Government (Rules of Conduct) regulations has occurred the CEO is obliged to make them aware of the provisions of the Act and the Regulations. Where they have the view that the breaches are blatant repeated and continuing and all requests to modify the behaviour have been ignored, I have a positive obligation to encourage elected members to make use of the complaints provisions.

13. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING

13.1 MEMBERS

Nil

13.2 EMPLOYEES

Nil


93

14. CONFIDENTIAL BUSINESS


MOVED Cr Greenway

That Council move behind closed doors in accordance with Standing Order 5.2(2) order for confidential business to be discussed.

MOTION CARRIED 8/0

The Shire President adjourned the meeting at 9.26pm.

Cr Welburn departed Council Chambers at 9.26pm.

The Shire President resumed the meeting at 9.30pm.

14.1 ICT Enterprise Software Upgrade Contract – Supply of Fully Integrated Enterprise Software

Cr Welburn entered Council Chambers at 9.32pm.

Cr Dow moved the Officer’s Recommendation as follows:

That Council approves to award a contract to a WALGA preferred supplier Magiq Software Ltd to supply Magiq Enterprise, Performance and Documents as an integrated software solution in line with Regulation 11(2)(b) of the Local Government (Functions and General) Regulations 1996.



Debate commenced.

Cr Bell foreshadowed an alternative motion as follows:

That written references be requested from local governments in WA using part of the system and local governments in other states using the full complement of software in respect to Magiq Software Ltd, and a report be brought to a Council Meeting for consideration.

Debate continued.

Further clarification was sought.

Cr Dow sought leave to withdraw the motion under Standing Orders 9.15 (1).



That the motion be withdrawn in accordance with Standing Orders 9.15 (1).

MOTION CARRIED 8/0


94


MOVED Cr Bell SECONDED Cr Chitty

That written references be requested from local governments in WA using part of the system and local governments in other states using the full complement of software in respect to Magiq Software Ltd, and a report be brought to a Council Meeting for consideration.

MOTION CARRIED 8/0


MOVED Cr Welburn

That Council move from behind closed doors.

MOTION CARRIED 8/0

The Council Chambers were re-opened at 10.17pm. No members of the public returned to the Chambers and therefore the resolution made behind closed doors was not read aloud.

15. NEXT MEETINGS

Council Forum 11 September 2018

Council Meeting 25 September 2018

16. CLOSURE OF MEETING

The Shire President declared the meeting closed at 10.18pm.

Administration Centre T: 9574 9300 15 Fiennes Street (PO Box 96) F: 9574 2158

TOODYAY WA 6566 E: [email protected]

Attachments to Minutes Ordinary Meeting of Council Tuesday 28 August 2018

PUBLIC QUESTIONS

A document, assumed to be “confidential” was provided to the Shire President and the CEO at

4.34pm by Mr Graham.

Given that the content of the document was not discussed and the document itself was not

tabled (that is provided to Councillors or the public) the document will be treated as being

confidential.

This is in accordance with Section 5.23 (a) and (f) (i) of the Local Government Act 1995 and

Clause 6(1)(a)(i) and (ii) of Schedule 1 of the Freedom of Information Act 1992.

The document will not be included in the attachments to the minutes. N/A

PETITIONS

The petition received by Council was a duplicate record that already had been registered

through the Shire of Toodyay Record System and provided to Council through electronic

means.

The document also contains the personal information of individuals and therefore is

considered an exempt document and therefore confidential under clause 3(1) of Schedule 1 of

the Freedom of Information Act 1992.

Section 5.95 of the Local Government Act 1995 limits the ability for information to be made

available to the public if it is considered confidential.

Therefore the petition will not be included in the attachments to the minutes. N/A

SUBMISSIONS

Submission from the Toodyay Progress Association 1

Tabled Item – Guidelines given to Cr Chitty from the Toodyay Progress Association 3

Questions of which due notice was given

Tabled Item – Correspondence re: structural inspection/Ringa Railway Bridge Review 6

Attachments that formed part of the Meeting Agenda

The attachments to the August 2018 Ordinary Meeting of Council Agenda Note: These attachments contain their own numbering

mailto:[email protected]

Submission made on 28/08/2018 at an Ordinary Council Meeting

Presented by Larry Graham

Chairman

28 Aug 18

Councillors, you advertised for public input and you have got it in spades and what it is

screaming out to you is that the town does not buy what you are selling; however the

arrogance of office is preventing some of you from hearing that message.

The community raised and supported the petition and it was not a TPA initiative; I

wish it had been, but we did not think of it, and I congratulate those who did it because

a fundamental principle of democracy is that you can only govern with the consent of

the governed and it is clear that this Council no longer has that consent.

You do not like hearing that and usually respond with the same old; same old: “it is only a vocal minority” or “they are out to get us”. None of that nonsense is true.

What is true is that the connection between the community and this big taxing and big

spending Shire is demonstrably broken and when that happens, governments lose their

authority and become lame ducks.

This town has every right to be extremely angry because the official response to that

petition BEFORE it had even been presented is in the agenda papers as “Signing a petition for lower rates based on dubious and selected statements is an easy sell” and “It is not difficult to get people to sign up for lower rates based on misinformation”.

2000 signatures on a petition are not even given the pretence of having been

considered; it was dismissed before it is even presented to Council. It was the Council

that was petitioned by those 2000 electors – but it is the administration that has

dismissed it - and you wonder why this community has lost faith in you as councillors.

0/0.9/2.2/2.6/3.4% pick a number any number and that could have been the rate

increase.

The 0.9% decision was invalid. The decision you took at the last council meeting was

incorrect because the rate was not the universal 2.2% increase you said it was. It has

now been hastily changed to that, but up to 3.6% was what you sought to impose on

some people.

That bizarre rate setting/budget process has been dysfunctional and time does not

permit me to outline it all, but the highlight has been the staggering incompetence and

nothing and, I repeat, nothing that you have done meets any of the Departmental

guidelines for budgeting.

Those guidelines say Councils should have started this process in January and what you

are doing now should have been finished in March/April but you were too busy fighting

each other to do that.

1

Submission made on 28/08/2018 at an Ordinary Council Meeting

Triggered by one of the dumbest council decisions I have ever seen, was that crazy

public spat between an elected councillor and the CEO over rates. Who could ever

imagine any competent Council deciding that there should be a public brawl between a

councillor and a CEO? How could that possibly help? It doesn’t matter which of the

warring parties you support it was a stupid thing to do and while all of that was going on,

the community was shaking its collective head in disbelief.

Councillors, these rate increases are not just unpopular in the normal tax increase way;

they are toxic.

And if you have any respect at all for this community, you will know that the one thing

you cannot now do is to impose them. If you don’t have any respect for this

community, get out of the job, because the whole point of your job is to represent their

interests.

Councillors; you have produced a most unlikely outcome, you have galvanised a

normally complacent community against you – granted that is against some of you more

than others – but the community you claim to represent is shouting at you and when

given the chance it is voting in record numbers for change but most of you are still not

listening to them.

2000 people gave you their opinion and if you didn’t want to hear what they had to say,

why did you ask them for their opinion?

The responses to the written public submissions are offensive, with some dismissed as:

“This is a hysterical claim which has no merit”. Another of the comments in the

Agenda from the administration says that: “Some newer Councillors don’t seem to understand the difference between GRV and UV.” If any employee of mine ever

wrote that publicly about me, it would be their resignation letter.

You have to find a way out of the mess that you have got yourselves into; you wont let

anyone help you, so there are limited options open to you: You could either actively

seek amalgamation with other councils or you could resign and allow a new council to

come in and rebuild some trust in the community.

But whatever this lame duck Council does it needs be aware that more of the

community is watching you closer and harder than it has ever done before.

2

Administration Centre T: 9574 9300 15 Fiennes Street (PO Box 96) F: 9574 2158

TOODYAY WA 6566 E: [email protected]

Attachments to Agenda Ordinary Meeting of Council Tuesday 28 August 2018

COMMUNITY DEVELOPMENT

There are no reports.

PLANNING AND DEVELOPMENT

9.2.1 Lot 109 MacDonald Retreat - Outbuilding - Variation to Glencoe Policy 1

1. Application Plans supplied; 1

2. Map; 4

3. Comparison between proposed and compliant shed sizes; and 5

4. Render from Street View (Northam Toodyay Road). 6

9.2.2 Draft Shire of Toodyay Local Planning Scheme No. 5 7

1. Draft LPS5 (Text & Maps); 7

i. Map Toodyay North 89

ii. Map Toodyay South 90

iii. Map Toodyay Townsite surrounds 91

iv. Map Toodyay Townsite 92

2. DPLH Flowchart; and 93

3. Summary Table – Strategy to LPS5. 97

WORKS AND TECHNICAL SERVICES

9.3.1 Wheatbelt Secondary Freight Route Project 107

1. August 2018 Briefing Note – Wheatbelt Secondary Freight Route

CORPORATE SERVICES

9.4.1 List of Payments – July 2018 115

1. List of Payments – July 2018 115

9.4.2 Reserve Accounts 2018/2019 N/A

No attachments.

mailto:[email protected]

Attachments to Agenda – Ordinary Meeting of Council - continued Tuesday 28 August 2018

CORPORATE SERVICES - continued

9.4.3 Long Term Financial Plan 125

1. Long Term Financial Plan – 2018/19 to 2027/28. 125

9.4.4 2018/2019 Annual Budget 151

1. 2018/2019 Draft Annual Budget; 151

2. 2018/2019 Schedule of Fees & Charges; and 213

3. 2018/2019 Supporting Schedules & Attachments: 229

(a) Capital Works & Acquisition Program; 229

(b) Parks & Gardens Program; 235

(c) Plant Replacement Program; and 237

(d) Building Maintenance Program. 239

4. Councillor Fees; and 253

5. Schedule of Submissions in regard to differential rates. 257

EXECUTIVE SERVICES

9.5.1 Choose Respect Campaign 277

1. Choose Respect Summary; and 277

2. Letter of Commitment from Toodyay District High School. 278

COMMITTEE REPORTS

9.6.1 Audit of Expenditure – Report of Factual Findings – Merrick Matter; 279

1. Excerpt of Audit Committee Minutes 279

9.6.2 Regulation 17 – Audit Committee Recommendation 281

1. Excerpt of Audit Committee Minutes; 281

2. Shire of Toodyay Regulation 17 Review 288

3. Shire of Toodyay Risk Management Internal Controls; and 293

4. Shire of Toodyay Risk Assessment July 2018 298

9.6.3 Financial Management Review and Interim Audit – Audit Committee Recommendation 305

1. Excerpt from Audit Committee Minutes; and 305

2. Financial Management Review Report. 309

Attachments to Agenda – Ordinary Meeting of Council - continued Tuesday 28 August 2018

MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

10.1 Cr Bell – Notice of Motion – Light Vehicle and Plant Replacement Policy 325

1. Cr Bell’s Notice of Motion; 325

2. Council’s Finance Policy F.13 – Light Vehicle Fleet Replacement; and 327

3. Council Policy SP1 “Asset Management Policy” 329

10.2 Cr Bell – Notice of Motion – Meals for Elected Members and the Community 335

1. Cr Bell’s Notice of Motion 335

10.3 Cr Bell – Notice of Motion – Community Consultation on draft Annual Budgets 337


10.4 Councillor Bell – Notice of Motion – Panel of Contractors 339


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5

RENDER FROM STREET VIEW (NORTHAM-TOODYAY ROAD)

6

SHIRE OF TOODYAY

LOCAL PLANNING SCHEME NO. 5

DISCLAIMER

This is a copy of the Local Planning Scheme produced from an electronic version of the Scheme held and maintained by the

Department of Planning. Whilst all care has been taken to accurately portray the current Scheme provisions, no responsibility shall

be taken for any omissions or errors in this documentation.

Consultation with the respective Local Government Authority should be made to view a legal version of the Scheme.

Please advise the Department of Planning of any errors or omissions in this document.

LOCAL PLANNING SCHEME GAZETTAL DATE: [INSERT DATE]

7

Shire of Toodyay DRAFT Local Planning Scheme No. 5 2 | P a g e

SHIRE OF TOODYAY LOCAL PLANNING

SCHEME NO. 5

[INSERT NUMBER] - AMENDMENTS

AMD NO. GAZETTAL DATE

UPDATED

DETAILS

DETAILS WHEN BY

8


SHIRE OF TOODYAY

LOCAL PLANNING SCHEME NO. 5

The Shire of Toodyay under the powers conferred by the Planning and Development Act 2005 makes the

following Local Planning Scheme.

9


CONTENTS Part 1 - Preliminary ......................................................................................................................................... 7

1. Citation ............................................................................................................................................... 7

2. Commencement ................................................................................................................................. 7

3. Scheme revoked ................................................................................................................................. 7

4. Notes do not form part of Scheme ...................................................................................................... 7

5. Responsibility for Scheme .................................................................................................................. 7

6. Scheme area ....................................................................................................................................... 7

7. Contents of Scheme ........................................................................................................................... 7

8. Purposes of Scheme ........................................................................................................................... 7

9. Aims of Scheme ................................................................................................................................. 8

10. Relationship with local laws ........................................................................................................... 9

11. Relationship with other local planning schemes ............................................................................. 9

12. Relationship with region planning scheme ..................................................................................... 9

Part 2 – Reserves .......................................................................................................................................... 10

13. Regional Reserves ......................................................................................................................... 10

14. Local reserves ............................................................................................................................... 10

15. Additional uses for local reserves .................................................................................................. 11

Part 3 – Zones and Use of Land .................................................................................................................... 12

16. Zones ............................................................................................................................................ 12

17. Zoning table ................................................................................................................................. 15

18. Interpreting zoning table .............................................................................................................. 18

19. Additional uses ............................................................................................................................ 20

20. Restricted uses ............................................................................................................................. 20

21. Special use zones ......................................................................................................................... 20

22. Non-conforming uses ................................................................................................................... 21

23. Changes to non-conforming use ................................................................................................... 21

24. Register of non-conforming uses ................................................................................................. 22

Part 4 – General Development Requirements .............................................................................................. 23

25. R-Codes ........................................................................................................................................ 23

26. Modification of R-Codes ............................................................................................................... 23

Outbuildings ........................................................................................................................................ 24

27. State Planning Policy 3.6 to be read as part of Scheme .................................................................25

28. Modification of State Planning Policy 3.6 ......................................................................................25

10


29. Other State planning policies to be read as part of Scheme ..........................................................25

30. Modification of State planning policies .........................................................................................25

31. Environmental conditions .............................................................................................................25

32. Additional site and development requirements ............................................................................25

Parking of commercial vehicles in residential zones ............................................................................. 27

Development in the urban development zone ...................................................................................... 27

Development in the rural zone ............................................................................................................. 27

Development in the rural residential and rural smallholding zones ...................................................... 28

Development in the rural enterprise zone ............................................................................................. 30

Development in the environmental conservation zone ......................................................................... 30

Development in the light industry zone ................................................................................................ 31

Development in the industrial development zone ................................................................................ 32

Development in the commercial and service commercial zones ........................................................... 33

Development in the mixed use zone ..................................................................................................... 33

Car parking requirements ..................................................................................................................... 33

Height and appearance of buildings ..................................................................................................... 34

Re-purposed and second-hand buildings .............................................................................................. 34

Lots without frontage to a constructed gazetted road or permanent legal access to a constructed

gazetted road ....................................................................................................................................... 35

Landscaping ......................................................................................................................................... 35

Landscape protection ........................................................................................................................... 35

Extractive Industries ............................................................................................................................. 37

Mining Operations ................................................................................................................................ 38

‘Mineral to Owner’ Mining Operations .................................................................................................. 38

33. Additional site and development requirements for areas covered by structure plan, activity centre

plan or local development plan ................................................................................................................. 38

34. Variations to site and development requirements......................................................................... 38

35. Restrictive covenants .................................................................................................................... 39

Part 5 – Special Control Areas ..................................................................................................................... 40

36. Special control areas .................................................................................................................... 40

Part 6 – Terms Referred to in Scheme .......................................................................................................... 41

Division 1 – General definitions used in Scheme ....................................................................................... 41

37. Terms used ................................................................................................................................... 41

Division 2 – Land use terms used in Scheme ............................................................................................. 43

11


38. Land use terms used ..................................................................................................................... 43

SCHEDULES ................................................................................................................................................ 53

Schedule A – Supplemental provisions to the deemed provisions ............................................................54

Schedule 1 – Additional uses ................................................................................................................... 56

Schedule 2 – Special use zones ................................................................................................................ 60

Schedule 3 – Special control areas ........................................................................................................... 65

Schedule 4 – Rural residential areas ........................................................................................................ 68

Schedule 5 – Rural smallholdings areas .................................................................................................... 72

Schedule 6 – Car parking requirements .................................................................................................... 73

Schedule 7 – Exempt advertisements ....................................................................................................... 76

Schedule 8 – Development Contribution Areas ....................................................................................... 80

12


PART 1 - PRELIMINARY

1. Citation

This local planning scheme is the Shire of Toodyay Local Planning Scheme No 5.

2. Commencement

Under section 87(4) of the Act, this local planning scheme comes into operation on the day on which it is

published in the Gazette.

3. Scheme revoked

The following local planning scheme is revoked –

Shire of Toodyay Local Planning Scheme No. 4 gazetted on the 13th day of February 2008.

4. Notes do not form part of Scheme

Notes, and instructions printed in italics, do not form part of this Scheme.

Note: The Interpretation Act 1984 section 32 makes provision in relation to whether headings form part of the written law.

5. Responsibility for Scheme

The Shire of Toodyay is the local government responsible for the enforcement and implementation of this

Scheme and the execution of any works required to be executed under this Scheme.

6. Scheme area

This Scheme applies to the area shown on the Scheme Map.

7. Contents of Scheme

(1) In addition to the provisions set out in this document (the scheme text), this Scheme includes the

following –

(a) the deemed provisions (set out in the Planning and Development (Local Planning Schemes)

Regulations 2015 Schedule 2) including any supplemental deemed provisions outlined in

Schedule A of the scheme text; and

(b) the Scheme Maps.

(2) This Scheme is to be read in conjunction with any local planning strategy for the Scheme area.

8. Purposes of Scheme

The purposes of this Scheme are to –

13


(a) set out the local government’s planning aims and intentions for the Scheme area; and

(b) set aside land as local reserves for public purposes; and

(c) zone land within the Scheme area for the purposes defined in this Scheme; and

(d) control and guide development including processes for the preparation of structure plans, activity

centre plans and local development plans; and

(e) set out procedures for the assessment and determination of development applications; and

(f) set out procedures for contributions to be made for the costs of providing infrastructure in

connection with development through development contribution plans; and

(g) make provision for the administration and enforcement of this Scheme; and

(h) address other matters referred to in Schedule 7 of the Act.

9. Aims of Scheme

The aims of this Scheme are –

(a) to provide for the orderly and economic development and optimum use of its land and other

resources in the Scheme Area, consistent with the conservation of important natural and man-

made features;

(b) to provide guidance to:

(i) the local government in the execution of its planning responsibilities;

(ii) public authorities in establishing the likely future needs of the Shire;

(iii) the private sector to indicate future development opportunities and planning requirements;

and

(iv) the community in respect of the manner in which the effects of growth and change are

proposed to be managed;

(c) to provide a rational framework for decisions with regard to land use and that the assessment and

classification of land resources on the basis of capability and suitability are an essential facet of the

planning process;

(d) to facilitate the provision of public amenities and community support services consistent with the

development and growth of the Shire;

(e) to ensure that development occurs in a way which preserves existing environmental qualities and

minimizes adverse environmental impacts;

(f) to ensure that existing and future residents enjoy a range of attractive living environments and have

access to the widest possible range of services and amenities; and

(g) to protect and enhance areas within the Shire identified as being of significant environmental value.

14


10. Relationship with local laws

Where a provision of this Scheme is inconsistent with a local law, the provision of this Scheme prevails to

the extent of the inconsistency.

11. Relationship with other local planning schemes

There are no other local planning schemes of the Shire of Toodyay which apply to the Scheme area.

12. Relationship with region planning scheme

There are no region planning schemes which apply to the Scheme area.

15


PART 2 – RESERVES

13. Regional Reserves

There are no regional reserves in the Scheme area.

Note: The process of reserving land under a regional planning scheme is separate from the process of reserving land under

the Land Administration Act 1997 section 41.

14. Local reserves

(1) In this clause –

Department of Main Roads means the department principally assisting in the administration of the

Main Roads Act 1930;

Western Australian Road Hierarchy means the document of that name available on the website

maintained by the Department of Main Roads.

(2) Local reserves are shown on the Scheme Map according to the legend on the Scheme Map.

(3) The objectives of each local reserve are as follows –

Table 1 - Reserve objectives

Reserve name Objectives

Public Open Space • To set aside areas for public open space, particularly those

established under the Planning and Development Act 2005 s. 152.

• To provide for a range of active and passive recreation uses such as

recreation buildings and courts and associated car parking and

drainage.

Environmental conservation • To identify areas with biodiversity and conservation value, and to

protect those areas from development and subdivision.

• To identify and protect areas of biodiversity conservation

significance within National Parks and State and other conservation

reserves.

State Forest • To identify areas of State Forest.

Civic and Community • To provide for a range of community facilities which are compatible

with surrounding development.

• To provide for public facilities such as halls, theatres, art galleries,

educational, health and social care facilities, accommodation for the

aged, and other services by organisations involved in activities for

community benefit.

Public Purposes • To provide for a range of essential physical and community

infrastructure.

Public Purposes –

Infrastructure Services

• Public Purposes which specifically provide for a range of essential

infrastructure services.

16


Reserve name Objectives

Public Purposes – Education • Public Purposes which specifically provide for a range of essential

education facilities.

Public Purposes –

Government Services

• Public Purposes which specifically provide for a range of government

services.

Cemetery • To set aside land required for a cemetery.

Drainage / Waterway • To set aside land required for significant waterways and drainage.

Railways • To set aside land required for passenger rail and rail freight services.

Primary Distributor Road • To set aside land required for a primary distributor road being a road

classified as a Regional Distributor or Primary Distributor under the

Western Australian Road Hierarchy.

Local Distributor Road • To set aside land required for a local distributor road being a road

classified as a Local Distributor under the Western Australian Road

Hierarchy.

Local Road • To set aside land required for a local road being a road classified as

an Access Road under the Western Australian Road Hierarchy.

15. Additional uses for local reserves

(1) Table 2 sets out –

(a) classes of use for specified land located in local reserves that are additional to classes of use

determined in accordance with the objectives of the reserve; and

(b) the conditions that apply to that additional use.

Table 2 – Specified additional uses for land in local reserves in Scheme area

No. Description of land Additional use Conditions

A1 Lot 9508 Murray Walkway,

Toodyay

1. Club Premises

2. Restaurant/Café

3. Tourist Development

1. Additional uses are permitted

ancillary to the predominant use

of the site as the Toodyay

Recreation Precinct.

2. Due regard shall be given to the

provisions of the Foggarthorpe

Residential Structure Plan.

(2) Despite anything contained in clause 14, land that is specified in the Table to subclause (1) may be

used for the additional class of use set out in respect of that land subject to the conditions that apply

to that use.

17


PART 3 – ZONES AND USE OF LAND

16. Zones

(1) Zones are shown on the Scheme Map according to the legend on the Scheme Map.

(2) The objectives of each zone are as follows –

Table 3 - Zone Objectives

Zone name Objectives

Residential • To provide for a range of housing and a choice of residential

densities to meet the needs of the community.

• To facilitate and encourage high quality design, built form and

streetscapes throughout residential areas.

• To provide for a range of non-residential uses, which are compatible

with and complementary to residential development.

Urban Development • To provide an intention of future land use and a basis for more

detailed structure planning in accordance with the provisions of this

Scheme.

• To provide for a range of residential densities to encourage a variety

of residential accommodation.

• To provide for the progressive and planned development of future

urban areas for residential purposes and for commercial and other

uses normally associated with residential development.

Special Residential • To provide for lot sizes in the range of 2,000 m² and 1 ha.

• To ensure development is sited and designed to achieve an

integrated and harmonious character.

• To set aside areas where the retention of vegetation and landform

or other features which distinguish the land, warrant a larger

residential lot size than that expected in a standard residential zone.

Rural • To provide for the maintenance or enhancement of specific local

rural character.

• To protect broad acre agricultural activities such as cropping and

grazing and intensive uses such as horticulture as primary uses, with

other rural pursuits and rural industries as secondary uses in

circumstances where they demonstrate compatibility with the

primary use.

• To maintain and enhance the environmental qualities of the

landscape, vegetation, soils and water bodies, to protect sensitive

areas especially the natural valley and watercourse systems from

damage.

• To provide for the operation and development of existing, future

and potential rural land uses by limiting the introduction of sensitive

land uses in the Rural zone.

18



• To provide for a range of non-rural land uses, such as tourism, where

they have demonstrated benefit and are compatible with

surrounding rural uses.

Rural Residential • To provide for lot sizes in the range of 1 ha to 4 ha.

• To provide opportunities for a range of limited rural and related

ancillary pursuits, such as tourism, on rural residential lots where

those activities will be consistent with the amenity of the locality

and the conservation and landscape attributes of the land.

• To set aside areas for the retention of vegetation and landform or

other features which distinguish the land.

Rural Smallholdings • To provide for lot sizes in the range of 4 ha to 40 ha.

• To provide for a limited range of rural land uses and incidental uses,

such as tourism, where those activities will be consistent with the

amenity of the locality and the conservation and landscape

attributes of the land.

• To set aside areas for the retention of vegetation and landform or

other features which distinguish the land.

Rural Enterprise • Provide a range of lots in a rural environment where people live and

may also work on the same property.

• A range of uses that may be considered include light industrial,

cottage, tourism and rural industries and home businesses that are

of a scale compatible with maintaining the amenity of a rural

environment.

• Lot sizes shall range from 1ha to 4ha.

• Protect residential amenity and the operation of enterprise through

careful lot layout and high quality building design.

Environmental conservation • To identify land set aside for environmental conservation purposes.

• To provide for the preservation, maintenance, restoration or

sustainable use of the natural environment.

Light Industry • To provide for a range of industrial uses and service industries

generally compatible with urban areas, that cannot be located in

commercial zones.

• To ensure that where any development adjoins zoned or developed

residential properties, the development is suitably set back,

screened or otherwise treated so as not to detract from the

residential amenity.

Industrial Development • To designate land for future industrial development.

• To provide a basis for future detailed planning in accordance with

the structure planning provisions of this Scheme.

Commercial • To provide for a range of shops, offices, restaurants and other

commercial outlets in defined townsites or activity centres.

• To maintain the compatibility with the general streetscape, for all

new buildings in terms of scale, height, style, materials, street

alignment and design of facades.

19



• To ensure that development is not detrimental to the amenity of

adjoining owners or residential properties in the locality.

• Provide for a suitable variety of housing opportunities compatible

with the locality.

Mixed Use • To provide a diversity of land use and housing types.

• To allow appropriate businesses to locate and develop in close

proximity to residential areas.

• To allow for services to be provided locally.

• To provide high level of amenity.

• To accommodate a mixture of residential development with small

scale businesses in a primarily residential scale environment with

the predominant uses being residential, office, consulting, dining

and limited retail uses occupying the street frontage of lots.

• To provide an intermediate stage between Residential and

Commercial zones.

Service Commercial • To accommodate commercial activities which, because of the

nature of the business, require good vehicular access and/or large

sites.

• To provide for a range of wholesale sales, showrooms, trade and

services which, by reason of their scale, character, operational or

land requirements, are not generally appropriate in, or cannot

conveniently or economically be accommodated in, the central area,

shops and offices or industrial zones.

Private clubs, institutions and

places of worship

• To provide sites for privately owned and operated recreation,

institutions and places of worship.

• To integrate private recreation areas with public recreation areas

wherever possible.

• To separate potentially noisy engine sports from incompatible uses.

• To provide for a range of privately owned community facilities, and

uses that are incidental and ancillary to the provision of those

facilities, which are compatible with surrounding development.

• To ensure that the standard of development is in keeping with

surrounding development and protects the amenity of the area.

Special Use Zone • To facilitate special categories of land uses which do not sit

comfortably within any other zone.

• To enable the Council to impose specific conditions associated with

the special use.

20


17. Zoning table

The zoning table for this Scheme is as follows –

Table 4 – Zoning Table

USE & DEVELOPMENT

CLASS

ZONES

Re

sid

en

tia

l

Urb

an

De

ve

lop

me

nt

Sp

eci

al R

esi

de

nti

al

Ru

ral

Ru

ral R

esi

de

nti

al

Ru

ral S

ma

llh

old

ing

s

Ru

ral E

nte

rpri

se

En

vir

on

me

nta

l Co

nse

rva

tio

n

Lig

ht

Ind

ust

ry

Ind

ust

ria

l De

ve

lop

me

nt

Co

mm

erc

ial

Mix

ed

Use

Se

rvic

e C

om

me

rcia

l

Pri

va

te C

lub

s, In

stit

uti

on

s &

Pla

ces

of

Wo

rsh

ip

Abattoir X

De

velo

pm

en

t in

acc

ord

an

ce w

ith

an

ap

pro

ved

Str

uct

ure

Pla

n.

X A X X X X X

De

velo

pm

en

t in

acc

ord

an

ce w

ith

an

ap

pro

ved

Str

uct

ure

Pla

n.

X X X X

Aged/Dependent Persons

Dwelling(s) P D X X X X X X D A X D

Agriculture – Extensive X X P X A X X X X X X X

Agriculture – Intensive X X D X A X X X X X X X

Amusement Parlour X X X X X X X X A X A X

Ancillary Dwelling I D D D D D X X A X X X

Animal Establishment X X D A A D X A X X X X

Animal Husbandry – Intensive X X A X X X X X X X X X

Art Gallery X A D A A X A D P D A I

Bed & Breakfast A D D D D X A X D D X X

Betting Agency X X X X X X X X D D A X

Brewery X X A X X D X D D X D X

Bulky Goods Showroom X X X X X X X X X X D X

Caravan Park X X A X X X X X A X X I

Caretaker’s Dwelling X X X X X X X I X X X I

Car Park X X X X X X X D D D D I

Child Care Premises A A X X X X X X D A X I

Cinema/Theatre X X X A X X X X A A X X

Civic Use A A X A A X A A P A A X

Club Premises X X X X X X X A P A A D

Commercial Vehicle Parking A A A X A X X D D X D X

Community Purpose X A A A A X A X P D X D

21


USE & DEVELOPMENT

CLASS

ZONES

Re

sid

en

tia

l

Urb

an

De

ve

lop

me

nt

Sp

eci

al R

esi

de

nti

al

Ru

ral

Ru

ral R

esi

de

nti

al

Ru

ral S

ma

llh

old

ing

s

Ru

ral E

nte

rpri

se

En

vir

on

me

nta

l Co

nse

rva

tio

n

Lig

ht

Ind

ust

ry

Ind

ust

ria

l De

ve

lop

me

nt

Co

mm

erc

ial

Mix

ed

Use

Se

rvic

e C

om

me

rcia

l

Pri

va

te C

lub

s, In

stit

uti

on

s &

Pla

ces

of

Wo

rsh

ip

Consulting Rooms X X X X X X X X P D A X

Convenience Store X

X X X X X X D

P D D X

Corrective Institution X X A X X X X X X X X X

Education Establishment A

A X X X X X X

D A X D

Exhibition Centre X X A X X X X A P D A X

Family Day Care A

A X X X X X X

D A X D

Fast Food Outlet/Lunch Bar X X X X X X X D D D D X

Fuel Depot X

De

velo

pm

en

t in

acc

ord

an

ce w

ith

an

ap

pro

ved

Str

uct

ure

Pla

n.

X A X X X X A

De

velo

pm

en

t in

acc

ord

an

ce w

ith

an

ap

pro

ved

Str

uct

ure

Pla

n.

X X D X

Funeral Parlour X X X X X X X D D A D X

Garden Centre X X A X X D X D D A D X

Grouped Dwelling D X A X X X X X D D X X

Holiday Accommodation X X A X X X X X D A X I

Holiday House A A A A A X X X D A X X

Home Business A A A A A A A X D D X X

Home Occupation D D D D D D A X D D X X

Home Office P P P P P P D X P P X X

Home Store A X X X X I X X A D X X

Hospital X X X X X X X A D A A D

Hotel X X X X X X X X D X X X

Industry X X X X X X X X X X X X

Industry – Cottage A D P D D P X P X D D X

Industry – Extractive X X A X X X X X X X X X

Industry – Light X X X X X A X P X X A X

Industry – Primary Production X X P X A X X X X X X X

Liquor Store – Large X

X X X X X X X

A X A X

Liquor Store – Small X X X X X X X X A A X X

Market X X X X X X X X A A A X

22


USE & DEVELOPMENT

CLASS

ZONES

Re

sid

en

tia

l

Urb

an

De

ve

lop

me

nt

Sp

eci

al R

esi

de

nti

al

Ru

ral

Ru

ral R

esi

de

nti

al

Ru

ral S

ma

llh

old

ing

s

Ru

ral E

nte

rpri

se

En

vir

on

me

nta

l Co

nse

rva

tio

n

Lig

ht

Ind

ust

ry

Ind

ust

ria

l De

ve

lop

me

nt

Co

mm

erc

ial

Mix

ed

Use

Se

rvic

e C

om

me

rcia

l

Pri

va

te C

lub

s, In

stit

uti

on

s &

Pla

ces

of

Wo

rsh

ip

Medical Centre X X X X X X X X D D A X

Mining Operations X

X A X X X X X

X X X X

Mining Operations on

Minerals to Owner land X X A X X X X X X X X X

Motel X

X X X X X X X

A A X X

Motor Vehicle, Boat &

Caravan Sales X X X X X X X D A X D X

Motor Vehicle Repair X

X X X X D X D

X X D X

Motor Vehicle, Machinery

and/or Marine Wrecking X X X X X X X D X X X X

Motor Vehicle Wash X

X X X X X X D

D X A X

Multiple Dwelling A A X X X X X X D D X X

Nightclub X

De

velo

pm

en

t in

acc

ord

an

ce w

ith

an

ap

pro

ved

Str

uct

ure

Pla

n.

X X X X X X X

De

velo

pm

en

t in

acc

ord

an

ce w

ith

an

ap

pro

ved

Str

uct

ure

Pla

n.

D A X X

Office X X X X X I X I P P I I

Park Home Park X X X X X X X X A X X X

Place of Worship A X X X X X X X A D A D

Reception Centre X X X X A X X X D A X X

Recreation – Private X X A X X A X A D A A X

Renewable Energy Facility X X A X X X X X X X X X

Re-Purposed Dwelling D D D D D D D X X X X X

Residential Building D X X X X X X X D D X X

Resource Recovery Centre X X A X X X X A X X A X

Restaurant/Café X X A X X I X X P D X I

Restricted Premises X X X X X X X A A A A X

Road House X X X X X X X A A X A X

Roadside Stall X X D X D I X X X X X X

Rural Home Business X X A A A A X X X X X X

Rural Pursuit/Hobby Farm X X P D D X X X X X X X

23


USE & DEVELOPMENT

CLASS

ZONES

Re

sid

en

tia

l

Urb

an

De

ve

lop

me

nt

Sp

eci

al R

esi

de

nti

al

Ru

ral

Ru

ral R

esi

de

nti

al

Ru

ral S

ma

llh

old

ing

s

Ru

ral E

nte

rpri

se

En

vir

on

me

nta

l Co

nse

rva

tio

n

Lig

ht

Ind

ust

ry

Ind

ust

ria

l De

ve

lop

me

nt

Co

mm

erc

ial

Mix

ed

Use

Se

rvic

e C

om

me

rcia

l

Pri

va

te C

lub

s, In

stit

uti

on

s &

Pla

ces

of

Wo

rsh

ip

Second-Hand Dwelling D D D D D D D X X X X X

Serviced Apartment X X X X X X X X A D X X

Service Station X X X X X X X X A D A X

Shop X X X X X I X X P D I X

Single House P P P P P A D X D D X X

Small Bar X X X X X X X X D A X X

Tavern X

De

velo

pm

en

t in

acc

ord

an

ce w

ith

an

ap

pro

ved

Str

uct

ure

Pla

n.

X X X X X X X

De

velo

pm

en

t in

acc

ord

an

ce w

ith

an

ap

pro

ved

Str

uct

ure

Pla

n.

A A X X

Tearooms X X I X I X X X X X X X

Telecommunications

Infrastructure A A D A D D X D D D D A

Tourist Development X X A X A D X X X D X X

Trade Display X X A X X I X D D X D X

Trade Supplies X X A X X I X D D X D X

Transport Depot X X A X X A X A X X A X

Tree Farm X X D X D X X X X X X X

Veterinary Centre X X A X X D X D A A D X

Warehouse/Storage X X X X X D X P X X D X

Waste Disposal Facility X X X X X X X X X X X X

Waste Storage Facility X X X X X X X A X X X X

Winery X X D X A X X X X X X X

Workforce Accommodation X X I X X X X X D D X X

18. Interpreting zoning table

(1) The permissibility of uses of land in the various zones in the Scheme area is determined by cross-

reference between the list of use classes on the left hand side of the zoning table and the list of

zones at the top of the zoning table.

(2) The symbols used in the zoning table have the following meanings –

24


P means that the use is permitted if it complies with any relevant development standards and

requirements of this Scheme;

I means that the use is permitted if it is consequent on, or naturally attaching, appertaining or

relating to the predominant use of the land and it complies with any relevant development

standards and requirements of this Scheme;

D means that the use is not permitted unless the local government has exercised its discretion

by granting development approval;

A means that the use is not permitted unless the local government has exercised its discretion

by granting development approval after giving notice in accordance with clause 64 of the

deemed provisions;

X means that the use is not permitted by this Scheme.

Note:

1. The development approval of the local government may be required to carry out works on land in addition to any

approval granted for the use of land. In normal circumstances one application is made for both the carrying out of

works on, and the use of, land. For development on land that does not require development approval see clause

61 of the deemed provisions.

2. In considering an application for development approval, the local government will have regard to clause 67 of the

deemed provisions.

(3) A specific use class referred to in the zoning table is excluded from any other use class described in

more general terms.

(4) The local government may, in respect of a use that is not specifically referred to in the zoning table

and that cannot reasonably be determined as falling within a use class referred to in the zoning

table –

(a) determine that the use is consistent with the objectives of a particular zone and is therefore a

use that may be permitted in the zone subject to conditions imposed by the local

government; or

(b) determine that the use may be consistent with the objectives of a particular zone and give

notice under clause 64 of the deemed provisions before considering an application for

development approval for the use of the land; or

(c) determine that the use is not consistent with the objectives of a particular zone and is

therefore not permitted in the zone.

(5) If a use of land is identified in a zone as being a class P or class I use, the local government may not

refuse an application for development approval for that use in that zone but may require works that

are to be undertaken in connection with that use to have development approval.

(6) If a use of land is identified in a zone as being a class X use, the local government must refuse an

application for development approval for that use in that zone unless –

(a) the development approval application relates to land that is being used for a non-conforming

use; and

(b) the local government considers that the proposed use of the land would be less detrimental

than the non-conforming use.

25


(7) If the zoning table does not identify any permissible uses for land in a zone the local government

may, in considering an application for development approval for land within the zone, have due

regard to any of the following plans that apply to the land –

(a) a structure plan;

(b) an activity centre plan; or

(c) a local development plan.

19. Additional uses

(1) Schedule 1 – Additional uses sets out –

(a) classes of use for specified land that are additional to the classes of use that are permissible in

the zone in which the land is located; and

(b) the conditions that apply to that additional use.

20. Restricted uses

(1) There are no restricted uses which apply to this Scheme.

21. Special use zones

26


(1) Schedule 2 – Special use zones sets out –

(a) special use zones for specified land that are in addition to the zones in the zoning table; and

(b) the classes of special use that are permissible in that zone; and

(c) the conditions that apply in respect of the special uses.

(2) A person must not use any land, or any structure or buildings on land, in a special use zone except

for a class of use that is permissible in that zone and subject to the conditions that apply to that use.

Note: Special use zones apply to special categories of land use which do not comfortably sit within any other zone in the

Scheme.

22. Non-conforming uses

(1) Unless specifically provided, this Scheme does not prevent –

(a) the continued use of any land, or any structure or building on land, for the purpose for which

it was being lawfully used immediately before the commencement of this Scheme; or

(b) the carrying out of development on land if –

(i) before the commencement of this Scheme, the development was lawfully approved; and

(ii) the approval has not expired or been cancelled.

(2) Subclause (1) does not apply if –

(a) the non-conforming use of the land is discontinued; and

(b) a period of 6 months, or a longer period approved by the local government, has elapsed since

the discontinuance of the non-conforming use.

(3) Subclause (1) does not apply in respect of a non-conforming use of land if, under Part 11 of the Act,

the local government –

(a) purchases the land; or

(b) pays compensation to the owner of the land in relation to the non-conforming use.

23. Changes to non-conforming use

(1) A person must not, without development approval –

(a) alter or extend a non-conforming use of land; or

(b) erect, alter or extend a building used for, or in conjunction with, a non-conforming use; or

(c) repair, rebuild, alter or extend a building used for a non-conforming use that is destroyed to

the extent of 75% or more of its value; or

(d) change the use of land from a non-conforming use to another use that is not permitted by the

Scheme.

(2) An application for development approval for the purposes of this clause must be advertised in

accordance with clause 64 of the deemed provisions.

(3) A local government may only grant development approval for a change of use of land referred to in

subclause (1)(d) if, in the opinion of the local government, the proposed use –

(a) is less detrimental to the amenity of the locality than the existing non-conforming use; and

(b) is closer to the intended purpose of the zone in which the land is situated.

27


24. Register of non-conforming uses

(1) The local government may prepare a register of land within the Scheme area that is being used for a

non-conforming use.

(2) A register prepared by the local government must set out the following –

(a) a description of each area of land that is being used for a non-conforming use;

(b) a description of any building on the land;

(c) a description of the non-conforming use;

(d) the date on which any discontinuance of the non-conforming use is noted.

(3) If the local government prepares a register under subclause (1) the local government –

(a) must ensure that the register is kept up-to-date; and

(b) must make a copy of the register available for public inspection during business hours at the

offices of the local government; and

(c) may publish a copy of the register on the website of the local government.

(4) An entry in the register in relation to land that is being used for a non-conforming use is evidence of

the matters set out in the entry, unless the contrary is proved.

28


PART 4 – GENERAL DEVELOPMENT REQUIREMENTS

25. R-Codes

(1) The R-Codes, modified as set out in clause 26, are to be read as part of this Scheme.

(2) The local government –

(a) must make a copy of the R-Codes available for public inspection during business hours at the

offices of the local government; and

(b) may publish a copy of the R-Codes on the website of the local government.

(3) The coding of land for the purposes of the R-Codes is shown by the coding number superimposed

on a particular area contained within the boundaries of the area shown on the Scheme Map.

(4) The R-Codes apply to an area if the area has a coding number superimposed on it in accordance

with subclause (3).

26. Modification of R-Codes

(1) Where a lot has a dual residential density coding, for the purposes of assessing applications for

development approval and/or subdivision, the lower density coding shall apply, except that the local

government may approve development to the higher density coding providing –

(a) the development is determined to be consistent with all relevant R-Codes provisions, parts of

the Scheme, local planning policies, structure plans, and local development plans to the

satisfaction of the local government; and

(b) the development is consistent with any provisions of a Special Control Area to the satisfaction

of the local government and any other relevant public authority; and

(c) the development retains the heritage values of the premises where included on the Heritage

List in accordance with this Scheme and any relevant local planning policy to the satisfaction

of the local government; and

(d) the premises can be connected to reticulated sewerage subject to the provisions of the

Government Sewerage Policy.

(2) Where a lot has dual residential density coding, the local government may approve residential

development at the higher coding if –

(a) the use of the higher coding will enable dedication of a foreshore reserve for lots adjoining

the Avon River; or

(b) the use of the higher coding facilitates adaptive reuse of a heritage listed building; and

(c) the property can be connected to and serviced by reticulated sewerage; and

(d) the difference in natural ground levels within the site and adjacent land will not result in

impacts on the amenity, such as inappropriate bulk and scale, impacts on visual privacy or

require retaining walls higher than 1m; and

(e) is consistent with the design criteria contained in any Local Planning Policy relating to the

design of higher density residential uses in established residential areas.

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(3) The provisions of clauses 26 (1) and (2) do not apply to any residential development within Special

Control Areas, with the exception of the Town Centre Special Control Area.

Outbuildings

(4) On land coded R12.5 or higher (or are able to utilise the higher coding in accordance with the

Scheme provisions) –

(a) the total area of all outbuildings on the lot shall not exceed 75m2 or 10% of the area of the lot,

whichever is the lesser;

(b) the maximum wall height is 3.5 metres and the maximum roof height is 4.5 metres;

(c) the minimum setbacks to side, rear and secondary street boundaries for outbuildings is –

(i) Side – 1 metre;

(ii) Rear – 1 metre; and

(iii) Secondary Street – 2 metres.

(d) outbuildings shall be located entirely behind the rear of the dwelling on the lot unless

constructed in the same materials as and having colours matching those of the dwelling; and

(e) the external surface of outbuildings, other than roof cladding, shall not include metallic silver,

except where the total area of all outbuildings on the lot does not exceed 20m2.

(5) On land coded R10 (or are able to utilise the higher coding in accordance with the Scheme

provisions) –

(a) the total area of all outbuildings on the lot shall not exceed 90m2;



(i) Side – 1 metre;

(ii) Rear – 1 metre; and

(iii) Secondary Street – 3 metres.





(6) On land coded R2.5 and R5 –

(a) the total area of all outbuildings on the lot shall not exceed 100m2;



(i) Side – 1.5 metres;

(ii) Rear – 1.5 metres; and

(iii) Secondary street – 5 metres.





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27. State Planning Policy 3.6 to be read as part of Scheme

(1) State Planning Policy 3.6 – Development Contributions for Infrastructure, modified as set out in

clause 28, is to be read as part of this Scheme.

(2) The local government –

(a) must make a copy of State Planning Policy 3.6 available for public inspection during business

hours at the offices of the local government; and

(b) may publish a copy of State Planning Policy 3.6 on the website of the local government.

28. Modification of State Planning Policy 3.6

There are no modifications to State Planning Policy 3.6.

29. Other State planning policies to be read as part of Scheme

(1) The State planning policies set out in Table 5, modified as set out in clause 30, are to be read as part

of this Scheme.

Table 5 – State Planning Policies

State planning policies to be read as part of Scheme

1. State Planning Policy 3.7 – Planning in Bushfire Prone Areas

(2) The local government —

(a) must make a copy of each State planning policy referred to in subclause (1) available for

public inspection during business hours at the offices of the local government; and

(b) may publish a copy of each of those State planning policies on the website of the local

government.

30. Modification of State planning policies

There are no modifications to a State planning policy that, under clause 29 is to be read as part of the

Scheme.

31. Environmental conditions

There are no environmental conditions imposed under the Environmental Protection Act 1986 that apply to

this Scheme.

32. Additional site and development requirements

(1) Table 6 sets out the site and development requirements for each of the zones which may be varied

and/or supplemented by the local government at its discretion to suit any specific requirements.

(2) The local government in determining applications for any development may require such

development to comply generally with the standards required for the relevant zone as stipulated in

31


Table 6 to ensure that the scale, nature, design, general appearance and impact of any proposed

use/s is compatible with the objectives of the zone in which the development is proposed and the

general purposes and aims of the Scheme.

(3) Development shall be setback in accordance with Table 6, except where the building is located

within a building envelope identified on an approved structure plan.

Table 6 – Site and Development Requirements

CONTROLS

ZONE

Minimum Boundary Setback (metres) Maximum Plot

Ratio

%

Minimum

Landscaping

Area

% Street Rear Sides

Residential & Special

Residential

In accordance with the Residential Design Codes unless varied by the Scheme

Provisions.

Rural 30* 30 30 n/a n/a

Rural Residential 20 20 20 n/a n/a

Rural Smallholding 25* 25 25 n/a n/a

Rural Enterprise 20 20 20 n/a n/a

Environmental

Conservation As per building envelope. n/a n/a

Light Industry 5 5 4m one

side 60% 10%

Commercial, Service

Commercial and Mixed

Use

Residential development/components are in accordance with the Residential

Design Codes unless varied by the Scheme provisions.

Otherwise, to be determined by the local government in each particular case.

Private Clubs, Institutions

& Places of Worship To be determined by the local government in each particular case.

NOTES: *50 metres from State or major road.

(4) The Shire shall establish and maintain a Register of Building Envelopes, which shall comprise –

(a) building envelopes identified by the Shire and operative under Local Planning Scheme No. 4

immediately prior to the gazettal of this Scheme;

(b) building envelopes shown on a Structure Plan approved by the Western Australian Planning

Commission;

(c) building envelopes required by the Shire as a condition of development approval issued under

this Scheme; and

(d) building envelopes required by the Western Australian Planning Commission as a condition of

subdivision or strata subdivision approval.

(5) The Shire shall keep a copy of the Register of Building Envelopes with the Scheme documents for

public inspection.

(6) Where lots have more than one street frontage the following setbacks shall apply –

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(a) In all zones, other than the Residential zone, where a lot has a frontage to more than one

street, the local government may determine which street frontage shall be regarded as the

front for the purpose of the setback prescribed in the Scheme.

(b) With the exception of State/Regional and District roads, the local government may, at its

discretion, permit the setback to the secondary street to be reduced to half the specified

setback.

(7) The minimum front setback to any new development on a road proposed to be widened under this

Scheme shall be the minimum setback as if the proposed widening had taken place.

Parking of commercial vehicles in residential zones

(8) No person shall, within residential zones, park –

(a) more than one commercial or industrial vehicle on a Residential zoned lot;

(b) a commercial or industrial vehicle, boat trailer, boat, caravan, or recreational vehicle unless it

is parked in a domestic garage or outbuilding, or such vehicle is parked entirely on the lot in a

position which is not unduly obtrusive;

(c) any vehicle which, due to size or load, is not capable of being completely parked within a

domestic garage or outbuilding having a maximum floor area of 60m2 in which no horizontal

dimension is more than 15 metres;

(d) a vehicle which, together with its load, exceeds three metres in height or longer or wider than

permitted on roads without requiring special warning signs, unless the vehicle is being used in

connection with building or construction works.

Development in the urban development zone

(9) Comprehensive planning for the area shall be undertaken by preparation of a Structure Plan to

guide subdivision and development.

(10) No land owner shall carry out subdivision or development (other than the development of a single

house and/or associated facilities involved in the use and enjoyment of the property by the

occupants of the single house) other than in accordance with the Structure Plan.

(11) If a provision in any applicable Schedule conflicts with any other provision of the Scheme, the

provision in the Schedule shall prevail.

Development in the rural zone

(12) In the Rural zone, the local government may, at its discretion, approve the erection of one (1)

additional dwelling on a rural lot provided that –

(a) the total number of dwellings on the lot will not exceed two (2) dwellings;

(b) the lot has an area of not less than 40 hectares;

(c) it can be demonstrated that the additional dwelling is for workers or family

(d) members employed for agricultural activities on that lot;

(e) adequate provision of a sustainable water supply and disposal of sewage from the additional

dwelling can be demonstrated;

(f) the additional dwelling will not adversely detract from the rural character and amenity of the

area or conflict with agricultural production on the subject lot or adjoining land;

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(g) access to the existing road network is to be provided for any additional dwelling and shared

with any existing dwelling where practicable;

(h) the existence of more than one dwelling on a lot in the Rural zone shall not be considered by

itself to be sufficient grounds for subdivision.

(13) No person shall use the land between the building setback line and the road for any purpose other

than a means of access, landscaping or a rural activity permitted in the zone.

(14) Notwithstanding anything contained in the subclauses above, the local government may permit a

building to be located within the setback area when –

(a) in the opinion of the local government, a physical obstruction precludes compliance with this

clause;

(b) the location of the building within the setback area will not adversely affect the amenity of an

adjoining owner or the area generally;

(c) as a result of topography or lot configuration, the prescribed setback cannot be adhered to or

would be unnecessarily disadvantageous.

Development in the rural residential and rural smallholding zones

(15) The provisions applicable to a specific area of Rural Residential or Rural Smallholding zoned land in

Schedule 4 – Rural residential areas and Schedule 5 – Rural smallholdings shall specify any

additional provisions considered appropriate to the particular site to achieve the objectives of the

Scheme and the relevant zone. If a provision in the Schedules conflicts with any other provision of

the Scheme, the provision in the Schedules shall prevail.

(16) No person shall use the land between the building setback line and the road for any purpose other

than a means of access, landscaping or a rural activity permitted in the zone.

(17) Notwithstanding anything contained in the subclauses above, the local government may permit a

building to be located within the setback area when –

(a) in the opinion of the local government, a physical obstruction precludes compliance with this

clause;

(b) the location of the building within the setback area will not adversely affect the amenity of an

adjoining owner or the area generally;

(c) as a result of topography or lot configuration, the prescribed setback cannot be adhered to or

would be unnecessarily disadvantageous.

(18) In the Rural Residential and Rural Smallholdings zones, a demonstrated and sustainable water

supply is to be provided in accordance with Western Australian Planning Commission Policy.

(19) Where connection to reticulated sewer is not available, domestic sewerage shall be disposed of by

means of an alternative effluent disposal system to the satisfaction of the local government and the

Department of Health.

(20) The local government or the Western Australian Planning Commission may require the provision of

building envelopes or building exclusion areas for any land proposed to be subdivided in the Rural

Residential or Rural Smallholdings zone. These shall be –

34


(a) shown on the approved structure plan, or separate detailed plan required as a condition of

subdivision approval;

(b) at a size to be determined by the local government;

(c) located to avoid any native vegetation or any area recognised for protection or rehabilitation

as shown on the approved structure plan and/or environmental management plan;

(d) located to ensure on site effluent disposal meets the minimum setback requirements from

drainage lines, watercourses, wetlands and other areas as determined by the local

government;

(e) located outside of any identified and/or designated buffer areas; and

(f) located in accordance with any fire management plan approved for the land.

(21) The local government may permit a variation to a previously approved building envelope, prior to

the construction of any building, if it can be demonstrated to the satisfaction of the local

government that the location of the proposed new building envelope will not be detrimental to the

residential amenity and landscape and/or environmental qualities of the land and other adjoining

properties.

(22) Unless otherwise approved by the local government, all buildings and on-site effluent disposal

systems shall be confined to the approved building envelope.

(23) The local government may require tree preservation areas to be identified on the plan of subdivision

so as to –

(a) protect and preserve areas of landscape significance, ridge lines, and stream lines;

(b) protect areas of land management importance including areas of actual or potential erosion

or land degradation;

(c) generally provide for visual screening of buildings and development; and

(d) protect recognised vegetation corridors.

(24) Within areas designated as a natural vegetation preservation and/or remnant vegetation areas, no

indigenous trees or vegetation may be felled or removed except for –

(a) trees which are dead, diseased or dangerous;

(b) establishment of a firebreak required under a regulation or bylaw;

(c) access to a building site;

(d) an area up to two metres in width for the purpose of a fence line;

(e) vegetation being removed or disturbed as part of a verge/native tree replanting programme

carried out with local government's knowledge and approval.

(25) Nothing in this subclause shall be construed to mean that any person can clear a portion of a road

reserve.

(26) In considering granting development approval for a building, local government may where it

considers an area to be deficient in tree cover, or additional tree cover to be desirable in the

interests of landscape protection or enhancement, require tree planting located so as to provide

adequate visual screening of the building.

35


(27) Any application for a rural pursuit or equestrian activity that involves the stabling and keeping of

livestock (including horses) will be conditional upon compliance with the terms and conditions of an

approved Environmental Management Plan.

Development in the rural enterprise zone

(28) A Structure Plan will be required prior to subdivision of land.

(29) All subdivision shall be generally in accordance with the approved Structure Plan.

(30) In considering an application for development approval the local government will consider the need

to protect residential amenity and the operation of enterprise through careful lot layout, high

quality building design and landscaping plans.

(31) The provisions for controlling subdivision and development in the Rural Enterprise zone shall

comply with the requirements of any applicable Schedule and the following –

(a) development of a single house shall be in accordance with the R2 density provisions of the

Residential Design Codes, with the exception of the minimum lot size area which shall be

between 1 and 4 hectares. No more than one dwelling will be permitted on each lot.

(b) where an enterprise has been established in association with a single house, the house shall

only be occupied by the owner/occupier of the business and their family.

(c) no enterprise will be granted development approval for a lot within the zone, unless a single

house exists on the lot, or a single house is to be constructed within the first stage of a

development.

(d) all lots shall be connected to a reticulated potable water supply provided by a licensed service

provider, in accordance with state government policy.

(e) car parking shall be provided in accordance with the requirements of Table 6 of the Scheme.



Development in the environmental conservation zone






(35) Any additional provisions applicable to a specific area of Environmental Conservation zoned land in

a Schedule shall prevail in the event of any inconsistences with other relevant Scheme provisions.

(36) The local government will not support further subdivision of lots in the Environmental Conservation

zone.

(37) In the Environmental Conservation zone, a demonstrated and sustainable water supply is to be

provided in accordance with Western Australian Planning Commission Policy.

36


(38) Where connection to reticulated sewer is not available, domestic sewerage shall be disposed of by

means of alternative effluent disposal system to the satisfaction of the local government and the

Department of Health.

(39) The local government or the Western Australian Planning Commission will require the provision of

building envelopes or building exclusion areas for all land in the Environmental Conservation zone,

which shall be –

(a) shown on the approved structure plan, or separate detailed plan required as a condition of

subdivision approval;

(b) at a size to be determined by the local government;

(c) located to avoid any native vegetation or any area recognised for protection or rehabilitation

as shown on the approved structure plan and/or environmental management plan;

(d) located to ensure on site effluent disposal meets the minimum setback requirements from

drainage lines, watercourses, wetlands and other areas as determined by the local

government;

(e) located outside of any identified and/or designated buffer areas; and

(f) located in accordance with any fire management plan approved for the land.

(40) The local government may permit a variation to a previously approved building envelope, prior to

the construction of any building, if it can be demonstrated to the satisfaction of the local

government that the location of the proposed new building envelope will not be detrimental to the

environmental qualities of the land and other adjoining properties.

(41) All buildings and on-site effluent disposal systems shall be confined to the building envelope

indicated on the approved structure plan.

(42) Within areas designated as a natural vegetation preservation and/or remnant vegetation areas, no

indigenous trees or vegetation may be felled or removed except for –

(a) trees which are dead, diseased or dangerous;

(b) establishment of a firebreak required under a regulation or bylaw;

(c) access to a building site;

(d) an area up to two metres in width for the purpose of a fence line;

(e) vegetation being removed or disturbed as part of a verge/native tree replanting programme

carried out with local government's knowledge and approval.

(43) Nothing in the above subclause shall be construed to mean that any person can clear a portion of a

road reserve.

(44) In considering granting development approval for a building, local government may where it

considers an area to be deficient in tree cover, or additional tree cover to be desirable in the

interests of landscape protection or enhancement, require tree planting located so as to provide

adequate visual screening of the building.

Development in the light industry zone

(45) No person shall use the setback area between the building line and the street alignment for any

purpose other than one or more of the following –

(a) a means of access;

37


(b) the daily parking of vehicles;

(c) loading and unloading of vehicles;

(d) trade display only with the approval of the local government; and,

(e) landscaping.

(46) Setback areas shall not be used for the storing of vehicles which are being repaired or wrecked, the

storage of materials, products, by-products or wastes, or the storage of fuel, except in underground

tanks.

(47) Outdoor displays, industrial hire services, storage facilities, depots, laydown areas and any other

open area shall be sealed, paved or landscaped to the satisfaction of local government and

maintained in good condition.

(48) In considering development applications, the local government shall have regard for the –

(a) compatibility of the proposed uses with other surrounding uses;

(b) potential impact of the proposal on the efficient and effective operations of existing and

planned industry, infrastructure or public purposes; and,

(c) risks, hazards, health and amenity associated with the proposed use being located in

proximity to existing and planned industry, infrastructure or public purpose or any other use.

(49) Factory unit developments may be permitted provided that –

(a) there is no more than one occupancy for each factory unit; and

(b) no unit is used for machinery or automotive wrecking or for the sale of motor vehicles or

caravans.

Development in the industrial development zone






(52) Detailed land capability analysis will be required for land prior to subdivision which must consider –

(a) The siting of building and effluent disposal envelopes to avoid remnant bushland, minor rock

outcropping and seasonally wet areas;

(b) Drainage management and provision of nutrient stripping basins to avoid adverse impacts on

water courses;

(c) Retention of remnant vegetation to reduce erosion, provide fauna habitat, retain visual

amenity and conserve vegetation;

(d) Additional tree planting to improve environmental functions and provide screening for

privacy and landscape amenity;

(e) The use of alternative on-site effluent disposal systems where desirable; and

(f) The placement of fence lines and fire breaks, and the use of control measures to minimise

erosion potential.

38




Development in the commercial and service commercial zones

(54) Unless otherwise specified on the Scheme map, residential development in the Commercial zone

shall be in accordance with the R40 Code and shall satisfy the mixed use requirements of the

Residential Design Codes.

(55) The local government will only permit development to occur at the R40 density coding if the land

can be connected to reticulated sewer services.

(56) In the Service Commercial zone, outdoor displays, industrial hire services, storage facilities, depots,

laydown areas and any other open area shall be sealed, paved or landscaped to the satisfaction of

local government and maintained in good condition.

Development in the mixed use zone



(58) The preparation, submission and approval of a Local Development Plan for development in the

mixed use zone may be required for –

(a) development or redevelopment of a lot greater than 3,000m2 in area; or

(b) extension or expansion of an existing development (other than the refurbishment of an

existing building) on a lot, where the proposed development is greater than 2,000 nla.

(59) All subdivision and development shall be generally in accordance with the approved Structure or

Local Development Plan.

(60) Unless otherwise specified on the Scheme map, residential development in the Mixed Use zone

shall be in accordance with the approved Structure or Local Development Plan and shall satisfy the

mixed use requirements of the Residential Design Codes.

Car parking requirements

(61) A person shall not develop or use any land or erect, use or adapt any building unless a suitable

number of car parking spaces are provided on site and in accordance with the car parking

requirements for particular developments and land uses as listed in Schedule 6 – Car parking

requirements.

(62) The dimensions of parking spaces required under the provisions of the Scheme, shall be as per the

Australian Standards.

(63) For open car parking facilities with 20 or more parking spaces, a minimum area equivalent to one

parking space shall be provided in suitable locations for every 20 parking spaces for garden and

planting of native plants and trees to provide visual relief and, so long as these garden and planting

areas are maintained in good order, those areas provided for this purpose shall be included in

calculations as landscaping and not as car parking.

39


(64) The car parking layouts on any lot within the Commercial, Service Commercial or Mixed Use zones

shall be designed in conjunction with layouts on adjoining lots so that the total area may ultimately

function as an integrated car parking area.

(65) Where an applicant for development approval can demonstrate that other off-street parking

facilities are available to be shared with other land uses operating at different times, the local

government may approve a development with less than the required number of on-site car bays

provided –

(a) the local government is satisfied that no conflict will occur in the operation of land uses for

which the joint use of parking facilities is proposed; and

(b) landowners’ who request sharing of parking facilities enter into a legal agreement to the local

government’s satisfaction for reciprocal access to parking facilities.

(66) In the Commercial and Mixed Use zones, where a developer can satisfy the local government that

the minimum car parking requirements cannot be provided on the site, the local government may

accept a cash payment in lieu of the provision of car parking spaces, subject to the requirements of

this clause –

(a) a “cash-in lieu” payment shall be not less than the estimated cost to the owner of providing

and constructing the parking spaces required by the scheme, plus the value as estimated by

the Valuer General, or by a licensed valuer appointed by local government of that area of the

applicant’s land which would have been occupied by the parking spaces.

(b) before the local government agrees to accept a cash payment “in lieu” of the provision of

parking spaces, the local government must either have already provided public car parking

nearby, or must have firm proposals to provide public car parking nearby within a period of

not more than 18 months from the time of agreeing to accept the cash payment.

(c) payments made under this clause shall be paid into a special fund to be used to provide public

car parks and the local government may use this fund to provide public car parking anywhere

in the immediate vicinity.

Height and appearance of buildings

(67) Within the Scheme Area, no building shall exceed 9 metres in overall height above natural ground

level unless otherwise specified in an approved Structure Plan.

(68) Notwithstanding the provisions of the above clause, after following the procedures set out in clause

64 of the deemed provisions, the local government may grant approval for the construction of a

building higher than the maximum specified. Before granting its approval the local government

shall satisfy itself that the proposed building –

(a) will be in harmony with buildings within the locality;

(b) will not be detrimental to the amenity or character of the locality or to the town or district in

general; and,

(c) will not affect the development potential of adjoining lots by affecting design, aspect,

outlook, views and privacy.

Re-purposed and second-hand buildings

(69) Re-purposed and second-hand buildings shall not be permitted on any lot within the Scheme area

unless –

40


(a) In the opinion of the local government such a dwelling is in a satisfactory condition and will

not detrimentally affect the amenity of the area; and

(b) An Applicant enters into an agreement, including payment of a bond, to the satisfaction of

the local government to reinstate the dwelling to an acceptable standard of presentation as

determined by the local government within 24 months of commencement of works.

Lots without frontage to a constructed gazetted road or permanent legal access to a constructed

gazetted road

(70) Notwithstanding any other Scheme provisions, development approval is required for the

development of land abutting an unconstructed road or a lot which does not have permanent legal

vehicular access to a gazetted and constructed road. In considering an application for development

approval in these circumstances the local government shall either –

(a) refuse the application until a road has been gazetted and constructed;

(b) grant the application subject to a condition requiring the application to contribute to or

construct a gazetted road; or

(c) require that such other arrangements are made for the permanent access to the satisfaction

of the local government.

Landscaping

(71) In all zones except the Rural zones there will be a landscaping requirement for all developments.

(72) The landscaping requirement referred to in Table 6 means an open area designed, developed and

maintained as a landscaped garden and pedestrian area. At the discretion of the local government it

may include natural bushland, swimming pools, areas under covered ways or a children’s

playground.

(73) All applications for development approval, except those for residential development involving two

dwellings or less shall indicate the landscaping elements of the proposal and in particular a plan

showing –

(a) the percentage of the site devoted to landscaping;

(b) the areas subject to landscaping works;

(c) the percentage and condition of remnant vegetation to be retained;

(d) location and species of plants, including shade trees planted within and adjacent to car

parking areas at the rate of one tree per two car bays;

(e) other materials imported, arranged and/or constructed on the site;

(f) areas to be irrigated and the systems to be used; and

(g) the proposed staging, if any, and timing of the works.

Landscape protection

(74) The following provisions shall apply to all land included within the landscape protection

area, depicted in Map 8 in the Local Strategy Planning.

(75) The objectives for the landscape protection area are –

(a) to maintain the integrity of landscapes, particularly:

(i) along the Avon River waterway and adjoining recreation sites;

41


(ii) along the railway line; and

(iii) along identified tourist routes, including, but not limited to, Beach Road, Plunkett

Road, Cobbler Pool Road, Morangup Road, Lovers Lane, River Road, Toodyay

Road, Salt Valley Road, Fernie Road, Hoddy Well Road, Sandplain Road,

Folewood Road, Clackline-Toodyay Road, Northam-Toodyay Road, Goomalling-

Toodyay Road, Bindi Bindi- Toodyay Road south of Culham, Bindoon Dewar’s

Pool Road, Julimar Road and Pelham Reserve;

(b) to protect and enhance the landscape and scenic values through control over location,

design, and siting of development.

(76) In considering any rezoning request, subdivision or development proposal within the

landscape protection area, the local government will have due regard to the following –

(a) there is a general presumption against development being located within sensitive

sites/ visually prominent locations in the landscape. Sensitive sites include horizon

lines, focal points, elevated landforms and areas within important views, such as from

key riverside vantage points along the Avon River, or anywhere in the landscape

within the viewshed of the Avon River waterway, railway line or Cobbler Pool Road.

(b) proposals will only be supported by the local government when the location, siting

and design of buildings and other structures, including power lines and

telecommunications towers, or works will not have an adverse impact on the scenic

value of the Avon River, or the landscape quality and scenic values of the locality.

(77) A visual impact assessment (undertaken in accordance with section 2.3 of the WAPC's

Visual Landscape Planning in WA manual) is to accompany all rezoning requests, structure

plans and subdivision proposals within the landscape protection area, to assess any

potential impacts of the proposal. The statement should address –

(a) visibility of the proposed development, using viewshed mapping and estimating the

height of proposed structures, where the proposal may be visible from the Avon River

waterway and adjoining recreation sites, the railway and tourist routes identified in

clause 2(a);

(b) capacity of the proposed development to avoid visually prominent locations

comprising horizon lines, focal points, elevated landform and areas within important

views, such as from key riverside vantage points along the Avon River;

(c) effects of clearing for development requirements, including for roads, services,

driveways and bushfire mitigation;

(d) whether the proposal is compatible with the existing rural and natural character of its

immediate setting and broader locality within the Shire of Toodyay;

(e) the cumulative impacts of the proposed development and other development in the

locality; and

(f) where required, the capacity of the proposed development to be screened from view

by existing or planted vegetation.

42


(78) The local government may require vegetation screening as a condition of subdivision or

development approval to minimise visual impacts or obscure development from view from

key tourist routes and other locations.

Extractive Industries

(79) The development of extractive industries in the Scheme area will only be supported by the local

government under the following circumstances –

(a) where the extraction of minerals or basic raw materials does not adversely affect the

environment or amenity in the locality of the operation during or after excavation;

(b) where due consideration is given to the rehabilitation and sequential use of extraction areas

early in the planning process; and

(c) where proposals comply with all relevant legislation, policies, guidelines and codes of practice

applicable at the time, including the Shire of Toodyay Extractive Industries Local Law.

(80) All applications for development approval for the establishment of extractive industry operations in

the Scheme area are to be accompanied by a management plan and report which –

(a) describes the physical characteristics of the excavation site including significant

environmental features;

(b) demonstrates that sensitive land uses within 1,000 metres of the proposal will not be

adversely affected by the extractive industry operations;

(c) identifies appropriate buffer distances required for extraction that are needed to buffer the

impact of operations to adjacent land uses;

(d) provides details of the proposed use, development and management of the site including the

nature and estimated duration of excavation works, environmental and water resource

management standards, excavation areas, stock piles, machinery maintenance areas,

processing plants, fuel storage and on-site access roads, parking for cars and other vehicles

used on the site, and proposals for landscaping to screen activities on the site from public

view;

(e) describes arrangements for access to the site, including the roads which are proposed to be

used to provide the main vehicular access and likely traffic volumes;

(f) provides details of proposed decommissioning and rehabilitation works;

(g) describes future land use and development proposals following completion of

decommissioning and rehabilitation works; and

(h) any other information the local government considers relevant

(81) In determining applications for development approval for the establishment of extractive industry

operations in the Scheme area the local government may impose conditions relating but not limited

to the following matters –

(a) hours and methods of operation;

(b) siting of internal access thoroughfares, buildings and plant;

(c) vehicle access arrangements including road upgrade and maintenance contributions;

(d) measures to minimise air, water, noise and visual pollution;

(e) location and depth of extraction areas;

(f) stabilisation of extraction areas, stock piles and overburden dumps;

(g) drainage;

43


(h) protection of the amenity of adjoining land uses including visual screening and buffer

requirements;

(i) restoration and rehabilitation of excavation areas; and

(j) rehabilitation to ensure consistency with long term planning objectives including sequential

land use proposals.

Mining Operations

(82) Whilst Mining Operations are exempt from the need for development approval under the Mining Act

1978, the Shire may exercise its discretion to inform the Minister for Mines and the Minister for

Planning in writing, that the granting of a mining lease or general purpose lease is contrary to the

provisions of the Scheme and the Local Planning Strategy. In providing advice to the Minister for

Mines on the suitability of Mining Operations, the Shire will be guided by the permissibility of this

use in the zoning table.

‘Mineral to Owner’ Mining Operations

(83) In considering proposals to commercial extract minerals, the local government may exercise its

discretion to inform the Minister for Mines and the Minister for Planning in writing that the granting

of a mining lease or general purpose lease is contrary to the provisions of the Scheme and the Local

Planning Strategy.

33. Additional site and development requirements for areas covered by structure plan,

activity centre plan or local development plan

There are no additional requirements that apply to this Scheme.

34. Variations to site and development requirements

(1) In this clause, additional site and development requirements means requirements set out in clauses

32 and 33.

(2) The local government may approve an application for a development approval that does not

comply with an additional site and development requirements.

(3) An approval under subclause (2) may be unconditional or subject to any conditions the local

government considers appropriate.

(4) If the local government is of the opinion that the non-compliance with an additional site and

development requirement will mean that the development is likely to adversely affect any owners

or occupiers in the general locality or in an area adjoining the site of the development the local

government must –

(a) consult the affected owners or occupiers by following one or more of the provisions for

advertising applications for development approval under clause 64 of the deemed provisions;

and

(b) have regard to any expressed views prior to making its determination to grant development

approval under this clause.

44


(5) The local government may only approve an application for development approval under this clause

if the local government is satisfied that –

(a) approval of the proposed development would be appropriate having regard to the matters

that the local government is to have regard to in considering an application for development

approval as set out in clause 67 of the deemed provisions; and

(b) the non-compliance with the additional site and development requirement will not have a

significant adverse effect on the occupiers or users of the development, the inhabitants of the

locality or the likely future development of the locality.

35. Restrictive covenants

(1) A restrictive covenant affecting land in the Scheme area that would have the effect of limiting the

number of residential dwellings which may be constructed on the land is extinguished or varied to

the extent that the number of residential dwellings that may be constructed is less than the number

that could be constructed on the land under this Scheme.

(2) If subclause (1) operates to extinguish or vary a restrictive covenant –

(a) development approval is required to construct a residential dwelling that would result in the

number of residential dwellings on the land exceeding the number that would have been

allowed under the restrictive covenant; and

(b) the local government must not grant development approval for the construction of the

residential dwelling unless it gives notice of the application for development approval in

accordance with clause 64 of the deemed provisions.

45


PART 5 – SPECIAL CONTROL AREAS

36. Special control areas

(1) Special control areas are marked on the Scheme Map according to the legend on the Scheme Map.

(2) The purpose, objectives, application requirements and additional provisions that apply to each

special control area are set out in Schedule 3 – Special control areas.

46


PART 6 – TERMS REFERRED TO IN SCHEME

Division 1 – General definitions used in Scheme

37. Terms used

(1) If a word or expression used in this Scheme is listed in this clause, its meaning is as follows –

Land Use Definition

building envelope means the area of land within which all buildings and effluent disposal

facilities on a lot must be contained.

building height in relation to a building –

(a) if the building is used for residential purposes, has the meaning

given in the R-Codes; or

(b) if the building is used for purposes other than residential

purposes, means the maximum vertical distance between the

natural ground level and the finished roof height directly above,

excluding minor projections as that term is defined in the R-

Codes.

cabin means a dwelling forming part of a tourist development or caravan

park that is –

(a) an individual unit other than a chalet; and

(b) designed to provide short-term accommodation for guests.

chalet means a dwelling forming part of a tourist development or caravan

park that is –

(a) a self-contained unit that includes cooking facilities, bathroom

facilities and separate living and sleeping areas; and

(b) designed to provide short-term accommodation for guests.

commencement day means the day this Scheme comes into effect under section 87(4) of

the Act.

commercial vehicle means a vehicle, whether licenced or not, that has a gross vehicle mass

of greater than 4.5 tonnes including –

(d) a utility, van, truck, tractor, bus or earthmoving equipment; and

(e) a vehicle that is, or is designed to be an attachment to a vehicle

referred to in paragraph (a).

floor area has meaning given in the Building Code.

frontage in relation to a building –




purposes, means the road alignment at the front of a lot and, if a

lot abuts 2 or more roads, the one to which the building or

proposed building faces.

47


Land Use Definition

gross floor area or gfa means the area of all floors within the internal finished surfaces of

permanent walls.

incidental use means a use of premises which is consequent on, or naturally

attaching, appertaining or relating to, the predominant use.

minerals has the meaning given in the Mining Act 1978 section 8(1).

net lettable area or nla means the area of all floors within the internal finished surfaces of

permanent walls but does not include the following areas –

(a) stairs, toilets, cleaner’s cupboards, lift shafts and motor rooms,

escalators, tea rooms and plant rooms, and other service areas;

(b) lobbies between lifts facing other lifts serving the same floor;

(c) areas set aside as public space or thoroughfares and not for the

exclusive use of occupiers of the floor or building;

(d) areas set aside for the provision of facilities or services to the floor

or building where those facilities are not for the exclusive use of

occupiers of the floor or building.

non-conforming use has the meaning given in the Planning and Development Act 2005

section 172.

plot ratio means the ratio of the floor area of a building to an area of land within

the boundaries of the lot or lots on which the building is located.

precinct means a definable area where particular planning policies, guidelines

or standards apply.

predominant use means the primary use of premises to which all other uses carried out

on the premises are incidental.

retail means the sale or hire of goods or services to the public.

short-term accommodation means temporary accommodation provided either continuously or

from time to time with no guest accommodated for periods totalling

more than 3 months in any 12 month period.

wall height in relation to a wall of a building –




purposes, means the vertical distance from the natural ground

level of the boundary of the property that is closest to the wall to

the point where the wall meets the roof or parapet.

wholesale means the sale of goods or materials to be sold by others.

(2) A word or expression that is not defined in this Scheme –

(a) has the meaning it has in the Planning and Development Act 2005; or

(b) if it is not defined in that Act – has the same meaning as it has in the R-Codes.

48


Division 2 – Land use terms used in Scheme

38. Land use terms used

If this Scheme refers to a category of land use that is listed in this provision, the meaning of that land use is

as follows –

Land Use Definition

abattoir means premises used commercially for the slaughtering of animals for

the purposes of consumption as food products.

agriculture – extensive means premises used for the raising of stock or crops including

outbuildings and earthworks, but does not include agriculture –

intensive or animal husbandry – intensive.

agriculture – intensive means premises used for commercial production purposes, including

outbuildings and earthworks, associated with any of the following –

(a) the production of grapes, vegetables, flowers, exotic or native

plants, or fruit or nuts;

(b) the establishment and operation of plant or fruit nurseries;

(c) the development of land for irrigated fodder production or

irrigated pasture (including turf farms);

(d) aquaculture.

amusement parlour means premises –

(a) that are open to the public; and

(b) that are used predominantly for amusement by means of

amusement machines including computers; and

(c) where there are 2 or more amusement machines.

animal establishment means premises used for the breeding, boarding, training or caring of

animals for commercial purposes but does not include animal

husbandry – intensive or veterinary centre.

animal husbandry – intensive means premises used for keeping, rearing or fattening of pigs, poultry

(for either egg or meat production), rabbits (for either meat or fur

production) or other livestock in feedlots, sheds or rotational pens.

art gallery means premises –

(a) that are open to the public; and

(b) where artworks are displayed for viewing or sale.

bed and breakfast means a dwelling –

(a) used by a resident of the dwelling to provide short-term

accommodation, including breakfast, on a commercial basis for

not more than 4 adult persons or one family; and

(b) containing not more than 2 guest bedrooms.

betting agency means an office or totalisator agency established under the Racing and

Wagering Western Australia Act 2003.

49


Land Use Definition

brewery means premises the subject of a producer’s licence authorising the

production of beer, cider or spirits granted under the Liquor Control Act

1988.

bulky goods showroom means premises –

(a) used to sell by retail any of the goods and accessories of the

following types that are principally used for domestic purposes –

(i) automotive parts and accessories;

(ii) camping, outdoor and recreation goods;

(iii) electric light fittings;

(iv) animal supplies including equestrian and pet goods;

(v) floor and window coverings;

(vi) furniture, bedding, furnishings, fabrics, manchester and

homewares;

(vii) household appliances, electrical goods and home

entertainment goods;

(viii) party supplies;

(ix) office equipment and supplies;

(x) babies’ and children’s goods, including play equipment and

accessories;

(xi) sporting, cycling, leisure, fitness goods and accessories;

(xii) swimming pools; or

(b) used to sell goods and accessories by retail if –

(i) a large area is required for the handling, display or storage of

the goods; or

(ii) vehicular access is required to the premises for the purpose

of collection of purchased goods.

caravan park means premises that are a caravan park as defined in the Caravan

Parks and Camping Grounds Act 1995 section 5(1).

caretaker’s dwelling means a dwelling on the same site as a building, operation or plant,

and occupied by a supervisor of that building, operation or plant.

car park means premises used primarily for parking vehicles whether open to

the public or not but does not include –

(a) any part of a public road used for parking or for a taxi rank; or

(b) any premises in which cars are displayed for sale.

child care premises means premises where –

(a) an education and care service as defined in the Education and

Care Services National Law (Western Australia) Section 5(1), other

than a family day care service as defined in that section, is

provided; or

(b) a child care service as defined in the Child Care Services Act 2007

section 4 is provided.

cinema/theatre means premises where the public may view a motion picture or

theatrical production.

50


Land Use Definition

civic use means premises used by a government department, an

instrumentality of the State or the local government for

administrative, recreational or other purposes.

club premises means premises used by a legally constituted club or association or

other body of persons united by a common interest.

commercial vehicle parking means premises used for parking of one or 2 commercial vehicles but

does not include –

(a) any part of a public road used for parking or for a taxi rank; or

(b) parking of commercial vehicles incidental to the predominant use

of the land.

community purpose means premises designed or adapted primarily for the provision of

educational, social or recreational facilities or services by organisations

involved in activities for community benefit.

consulting rooms means premises used by no more than 2 health practitioners at the

same time for the investigation or treatment of human injuries or

ailments and for general outpatient care.

convenience store means premises –

(a) used for the retail sale of convenience goods commonly sold in

supermarkets, delicatessens or newsagents; and

(b) operated during hours which include, but may extend beyond,

normal trading hours; and

(c) the floor area of which does not exceed 300m2 nla.

corrective institution means premises used to hold and reform persons committed to it by a

court, such as a prison or other type of detention facility.

educational establishment means premises used for the purposes of providing education

including premises used for a school, higher education institution,

business college, academy or other educational institution.

exhibition centre means premises used for the display, or display and sale, of materials

of an artistic, cultural or historical nature including a museum.

family day care means premises where a family day care service as defined in the

Education and Care Services National Law (Western Australia) is

provided.

fast food outlet/ lunch bar means premises, including premises with a facility for drive-through

service, used for the preparation, sale and serving of food to customers

in a form ready to be eaten –

(a) without further preparation; and

(b) primarily off the premises.

fuel depot means premises used for the storage and sale in bulk of solid or liquid

or gaseous fuel but does not include premises used –

(a) as a service station; or

(b) for the sale of fuel by retail into a vehicle for use by the vehicle.

funeral parlour means premises used –

(a) to prepare and store bodies for burial or cremation;

51


Land Use Definition

(b) to conduct funeral services.

garden centre means premises used for the propagation, rearing and sale of plants,

and the storage and sale of products associated with horticulture and

gardens.

holiday accommodation means 2 or more dwellings on one lot used to provide short term

accommodation for persons other than the owner of the lot.

holiday house means a single dwelling on one lot used to provide short-term

accommodation but does not include a bed and breakfast.

home business means a dwelling or land around a dwelling used by an occupier of the

dwelling to carry out a business, service or profession if the carrying

out of the business, service or profession –

(a) does not involve employing more than 2 people who are not

members of the occupier’s household; and

(b) will not cause injury to or adversely affect the amenity of the

neighbourhood; and

(c) does not occupy an area greater than 50m2; and

(d) does not involve the retail sale, display or hire of any goods unless

the sale, display or hire is done only by means of the Internet; and

(e) does not result in traffic difficulties as a result of the inadequacy

of parking or an increase in traffic volumes in the neighbourhood;

and

(f) does not involve the presence, use or calling of a vehicle more

than 4.5 tonnes tare weight; and

(g) does not involve the use of an essential service that is greater

than the use normally required in the zone in which the dwelling

is located.

home occupation means a dwelling or land around a dwelling used by an occupier of the

dwelling to carry out an occupation if the carrying out of the

occupation that –

(a) does not involve employing a person who is not a member of the

occupier’s household; and


neighbourhood; and


(d) does not involve the display on the premises of a sign with an

area exceeding 0.2m2; and

(e) does not involve the retail sale, display or hire of any goods unless


(f) does not –

(i) require a greater number of parking spaces than normally

required for a single dwelling; or

(ii) result in an increase in traffic volume in the neighbourhood;

and

52


Land Use Definition

(g) does not involve the presence, use or calling of a vehicle more

than 4.5 tonnes tare weight; and

(h) does not include provision for the fuelling, repair or maintenance

of motor vehicles; and

(i) does not involve the use of an essential service that is greater

than the use normally required in the zone in which the dwelling

is located.

home office means a dwelling used by an occupier of the dwelling to carry out a

home occupation if the carrying out of the occupation –

(a) is solely within the dwelling; and

(b) does not entail clients or customers travelling to and from the

dwelling; and

(c) does not involve the display of a sign on the premises; and

(d) does not require any change to the external appearance of the

dwelling.

home store means a shop attached to a dwelling that –

(a) has a net lettable area not exceeding 100m2; and

(b) is operated by a person residing in the dwelling.

hospital means premises used as a hospital as defined in the Hospitals and

Health Services Act 1927 section 2(1).

hotel means premises the subject of a hotel licence other than a small bar or

tavern licence granted under the Liquor Control Act 1988 including any

betting agency on the premises.

industry means premises used for the manufacture, dismantling, processing,

assembly, treating, testing, servicing, maintenance or repairing of

goods, products, articles, materials or substances and includes

facilities on the premises for any of the following purposes –

(a) the storage of goods;

(b) the work of administration or accounting;

(c) the selling of goods by wholesale or retail;

(d) the provision of amenities for employees;

(e) incidental purposes.

Industry – cottage means a trade or light industry producing arts and crafts goods which

does not fall within the definition of a home occupation and which —

(a) does not cause injury to or adversely affect the amenity of the

neighbourhood;

(b) where operated in a residential zone, does not employ any person

other than a member of the occupier’s household;

(c) is conducted in an out-building which is compatible with the

principal uses to which land in the zone in which it is located may

be put;

(d) does not occupy an area in excess of 50m2, or if located in the Rural

Small Holding zone or the General Agriculture zone, an area in

excess of 100m2; and

(e) does not display a sign exceeding 0.2m2 in area.

53


Land Use Definition

industry – extractive means premises, other than premises used for mining operations, that

are used for the extraction of basic raw materials including by means

of ripping, blasting or dredging and may include facilities for any of the

following purposes –

(a) the processing of raw materials including crushing, screening,

washing, blending or grading;

(b) activities associated with the extraction of basic raw materials

including wastewater treatment, storage, rehabilitation, loading,

transportation, maintenance and administration.

industry – light means premises used for an industry where impacts on the amenity of

the area in which the premises is located can be mitigated, avoided or

managed.

industry – primary production means premises used –

(a) to carry out a primary production business as that term is defined

in the Income Tax Assessment Act 1997 (Commonwealth) section

995-1; or

(b) for a workshop servicing plant or equipment used in primary

production businesses.

liquor store – large means premises the subject of a liquor store licence granted under the

Liquor Control Act 1988 with a net lettable area of more than 300m2.

liquor store – small means premises the subject of a liquor store licence granted under the

Liquor Control Act 1988 with a net lettable area of not more than

300m2.

market means premises used for the display and sale of goods from stalls by

independent vendors.

medical centre means premises other than a hospital used by 3 or more health

practitioners at the same time for the investigation or treatment of

human injuries or ailments and for general outpatient care.

mining operations means premises where mining operations, as that term is defined in

the Mining Act 1978 section 8(1), is carried out.

motel means premises, which may be licensed under the Liquor Control Act

1988 –

(a) used to accommodate guests in a manner similar to a hotel; and

(b) with specific provision for the accommodation of guests with

motor vehicles.

motor vehicle, boat or caravan

sales

means premises used to sell or hire motor vehicles, boats or caravans.

motor vehicle, machinery

and/or marine wrecking

means land or buildings used for the storage, breaking up or

dismantling of motor vehicles, motor cycles, caravans and marine

vessels but does not include panel beating, spray painting, chassis

reshaping of vehicles or the sale of second hand motor vehicle and

marine accessories and spare parts.

motor vehicle repair means premises used for or in connection with –

54


Land Use Definition

(a) electrical and mechanical repairs, or overhauls, to vehicles other

than panel beating, spray painting or chassis reshaping of

vehicles; or

(b) repairs to tyres other than recapping or retreading of tyres.

motor vehicle wash means premises primarily used to wash motor vehicles.

motor vehicle wrecking means land or buildings used for the storage, breaking up or

dismantling of motor vehicles, motor cycles, caravans and marine

vessels but does not include the repair or sale of motor vehicles.

office means premises used for administration, clerical, technical,

professional or similar business activities.

park home park means premises used as a park home park as defined in the Caravan

Parks and Camping Grounds Regulations 1997 Schedule 8.

place of worship means premises used for religious activities such as a chapel, church,

mosque, synagogue or temple.

reception centre means premises used for hosted functions on formal or ceremonial

occasions.

recreation – private means premises that are –

(a) used for indoor or outdoor leisure, recreation or sport; and

(b) not usually open to the public without charge.

renewable energy facility means premises used to generate energy from a renewable energy

source and includes any building or other structure used in, or in

connection with, the generation of energy by a renewable resource but

does not include anemometers, solar panels, wind turbines or other

infrastructure used to generate energy located on a lot with a private

rural use, single house or commercial premises where the energy

produced principally supplies that use.

repurposed dwelling means a building or structure not previously used as a single house,

which has been repurposed for use as a dwelling.

resource recovery centre means premises other than a waste disposal facility used for the

recovery of resources from waste.

restaurant/cafe means premises primarily used for the preparation, sale and serving of

food and drinks for consumption on the premises by customers for

whom seating is provided, including premises that are licenced under

the Liquor Control Act 1988.

restricted premises means premises used for the sale by retail or wholesale, or the offer for

hire, loan or exchange, or the exhibition, display or delivery of –

(a) publications that are classified as restricted under the

Classification (Publications, Films and Computer Games) Act 1995

(Commonwealth); and

(b) materials, compounds, preparations or articles which are used or

intended to be used primarily in or in connection with any form of

sexual behaviour or activity; or

(c) smoking-related implements.

55


Land Use Definition

road house means premises that has direct access to a State road other than a

freeway and which provides the services or facilities provided by a

freeway service centre and may provide any of the following facilities

or services –

(a) a full range of automotive repair services;

(b) wrecking, panel beating and spray painting services;

(c) transport depot facilities;

(d) short-term accommodation for guests;

(e) facilities for being a muster point in response to accidents, natural

disasters and other emergencies.

roadside stall means a stall located adjacent to a street in which only fruit,

vegetables and artefacts’ grown, produced or made on the land are

sold or offered for sale.

rural home business means a dwelling or land around a dwelling used by an occupier of the

dwelling to carry out a business, service or profession if the carrying

out of the business, service or occupation –

(a) does not involve employing more than 2 people who are not

members of the occupier’s household; and


neighbourhood; and


(d) does not involve the retail sale, display or hire of any goods unless


(e) does not result in traffic difficulties as a result of the inadequacy

of parking or an increase in traffic volumes in the neighbourhood;

and

(f) does not involve the presence, use or calling of more than 3

vehicles at any one time or of a vehicle more than 30 tonnes gross

weight.

rural pursuit/ hobby farm means any premises, other than premises used for agriculture –

extensive or agriculture – intensive, that are used by an occupier of the

premises to carry out any of the following activities if carrying out of

the activity does not involve permanently employing a person who is

not a member of the occupier’s household –

(a) the rearing, agistment, stabling or training of animals;

(b) the keeping of bees;

(c) the sale of produce grown solely on the premises.

second-hand dwelling means a dwelling that has been in a different location, and has been

dismantled and transported to another location, but does not include a

new modular or transportable dwelling.

serviced apartment means a group of units or apartments providing –

(a) self-contained short-stay accommodation for guests; and

(b) any associated reception or recreational facilities.

56


Land Use Definition

service station means premises other than premises used for a transport depot, panel

beating, spray painting, major repairs or wrecking, that are used for –

(a) the retail sale of petroleum products, motor vehicle accessories

and goods of an incidental or convenience nature; or

(b) the carrying out of greasing, tyre repairs and minor mechanical

repairs to motor vehicles.

shop means premises other than a bulky goods showroom, a liquor store –

large or a liquor store – small used to sell goods by retail, to hire goods,

or to provide services of a personal nature, including hairdressing or

beauty therapy services.

small bar means premises the subject of a small bar licence granted under the

Liquor Control Act 1988.

tavern means premises the subject of a tavern licence granted under the

Liquor Control Act 1988.

tearooms means premises similar to those of a restaurant but from which only

snacks and light refreshments are served during normal working hours

that is incidental to the predominant use and is not a restaurant or

café.

telecommunications

infrastructure

means premises used to accommodate the infrastructure used by or in

connection with a telecommunications network including any line,

equipment, apparatus, tower, antenna, tunnel, duct, hole, pit or other

structure related to the network.

tourist development means a building, or a group of buildings forming a complex, other

than a bed and breakfast, a caravan park or holiday accommodation,

used to provide –

(a) short-term accommodation for guests; and

(b) onsite facilities for the use of guests; and

(c) facilities for the management of the development.

trade display means premises used for the display of trade goods and equipment for

the purpose of advertisement.

trade supplies means premises used to sell by wholesale or retail, or to hire, assemble

or manufacture any materials, tools, equipment, machinery or other

goods used for any of the following purposes including goods which

may be assembled or manufactured off the premises –

(a) automotive repairs and servicing;

(b) building including repair and maintenance;

(c) industry;

(d) landscape gardening;

(e) provision of medical services;

(f) primary production;

(g) use by government departments or agencies, including local

government.

transport depot means premises used primarily for the parking or garaging of 3 or

more commercial vehicles including –

57


Land Use Definition

(a) any ancillary maintenance or refuelling of those vehicles; and

(b) any ancillary storage of goods brought to the premises by those

vehicles; and

(c) the transfer of goods or persons from one vehicle to another.

tree farm means land used commercially for tree production where trees are

planted in blocks of more than one hectare, including land in respect of

which a carbon right is registered under the Carbon Rights Act 2003

section 5.

veterinary centre means premises used to diagnose animal diseases or disorders, to

surgically or medically treat animals, or for the prevention of animal

diseases or disorders.

warehouse/ storage means premises including indoor or outdoor facilities used for –

(a) the storage of goods, equipment, plant or materials; or

(b) the display or the sale by wholesale of goods.

waste disposal facility means premises used –

(a) for the disposal of waste by landfill; or

(b) the incineration of hazardous, clinical or biomedical waste.

waste storage facility means premises used to collect, consolidate, temporarily store or sort

waste before transfer to a waste disposal facility or a resource recovery

facility on a commercial scale.

winery means premises used for the production of viticultural produce and

associated sale of the produce.

workforce accommodation means premises, which may include modular or relocatable buildings,

used –

(a) primarily for the accommodation of workers engaged in

construction, resource, agricultural or other industries on a

temporary basis; and

(b) for any associated catering, sporting and recreation facilities for

the occupants and authorised visitors.

58


SCHEDULES

59


Schedule A – Supplemental provisions to the deemed provisions

These provisions are to be read in conjunction with the deemed provisions (Schedule 2) contained in the

Planning and Development (Local Planning Schemes) Regulations 2015.

Clause 61(1)

(a) the erection or installation of a sign or advertisement of a class specified in Schedule 7 of this Scheme

that applies in respect of the sign unless the sign is to be erected or installed –

(i) on a place included on a heritage list prepared in accordance with this Scheme; or

(ii) on land located within an area designated under this Scheme as a heritage area.

(l) the erection or extension of a single house on a lot if a single house is a permitted (“P”) use in the

zone (where the R Codes do not apply) in which that lot is located, where the development

standards set out in the scheme for that particular zone (including boundary setbacks) are satisfied,

unless the development is located in a place that is:

(i) entered in the Register of Heritage Places under the Heritage of Western Australia Act 1990; or

(ii) the subject of an order under Part 6 of the Heritage of Western Australia Act 1990; or

(iii) included on a heritage list prepared in accordance with this Scheme; or

(iv) within an area designated under the Scheme as a heritage area; or

(v) the subject of a heritage agreement entered into under the Heritage of Western Australia Act

1990 section 29; or

(vi) in the Rural Enterprise, Rural Residential and Rural Smallholdings Zones, where the proposed

development is not in accordance with the designated building envelope contained in an

endorsed structure plan; or

(vii) on a lot which does not have permanent legal vehicular access to a constructed and gazetted

road.

(m) the erection or extension of an ancillary dwelling, outbuilding, external fixture, boundary wall or

fence, patio, pergola, veranda, garage, carport or swimming pool on the same lot as a single house

if a single house is a permitted (“P”) in the zone (where the R Codes do not apply) where the

development standards set out in the scheme for that particular zone (including boundary setbacks)

are satisfied, unless the development is located in a place that is:

(i) entered in the Register of Heritage Places under the Heritage of Western Australia Act 1990; or

(ii) the subject of an order under the Heritage of Western Australia Act 1990 Part 6; or

(iii) included on a heritage list prepared in accordance with this Scheme; or

(iv) within an area designated under the Scheme as a heritage area; or

(v) the subject of a heritage agreement entered into under the Heritage of Western Australia Act

1990 section 29; or

(vi) in the Rural Residential and Rural Smallholdings Zone, where the proposed development is not

in accordance with the designated building envelope contained in an endorsed structure plan;

or

(vii) in the Rural Residential zone where a reticulated water supply is not available (for habitable

buildings only); or

(viii) on a lot which does not have permanent legal vehicular access to a constructed and gazetted

road.

(n) the painting or application of render on external surfaces on any building or structure, except where

the building or structure is:

60


(i) located in a place that has been entered in the Register of Heritage Places under the Heritage Act

of Western Australia 1990; or

(ii) the subject of an order under Part 6 of the Heritage of Western Australia Act 1990; or

(iii) included on the heritage list prepared in accordance with this Scheme; or

(iv) located within an area designated under the Scheme as a heritage area.

(o) the following works on a place that is included on the heritage list prepared in accordance with this

Scheme or located within an area designated under the Scheme as a heritage area:

(i) building maintenance that does not involve the removal of, or damage to, the existing fabric of

the building or the use of new materials.

(ii) repairs, including replacing missing or deteriorated fabric with like-for-like fabric, that does not

involve the removal of, or damage to, the significant fabric of the building.

(iii) repainting of the surface of a building in the same colour scheme and paint type if they are

appropriate to the substrate and do not endanger the survival of earlier paint layers and

without disturbing or removing an earlier paint layer unless it is chalking, flaking or peeling.

(p) the demolition of any building or structure except where the building or structure is:

(i) located in a place that has been entered in the Register of Heritage Places under the Heritage

of Western Australia Act 1990; or

(ii) the subject of an order under Part 6 the Heritage of Western Australia Act 1990; or

(iii) included on the heritage list prepared in accordance with this Scheme; or

(iv) located within an area designated under the Scheme as a heritage area.

Clause 61(2)

(g) the carrying out of a Rural Pursuit in the Rural Residential and Rural Smallholdings zones is exempt

from development approval where the Rural Pursuit:

(i) is not used for trade or commercial purposes;

(ii) complies with the recommended stocking rates and environmental protection requirements of

the relevant State Government departments; and

(iii) can demonstrate a sustainable water supply.

Clause 85A

Transitional arrangements for local planning policies

Where a local planning policy has been prepared in accordance with the requirements of Local Planning

Scheme No. 4, it shall continue to have effect, and may be amended or revoked as if it were a local planning

policy adopted under Local Planning Scheme No. 5.

61


Schedule 1 – Additional uses


1. 14 Morangup Road,

Toodyay

Garden Centre; Plant Nursery; Shop 1. Development shall be in accordance with site plans approved by local

government and will require the issue of development approval.

2. Car parking requirements will be determined by local government as a

condition of development approval, taking into account the number of

spaces estimated to be necessary.

3. The additional use of shop shall not exceed a maximum gross leasable

area of 100m2.

2. Lot 36 Toodyay Bindi-Bindi

Road, Bejoording

Dog kennels Nil.

3. Lot 7 Avon Loc. 1953

Morangup Road, Toodyay

Dumping of tyres 1. Tyre dumping only permitted in an area approved and defined on a plan

adopted by local government.

2. Subject to environmental clearance and monitoring.

3. A memorial shall be placed on the Certificate of Title advising successors

in title to the land that part of the land has been used for tyre disposal.

4. Lot 47 Clarkson St, West

Toodyay

Theme Park (Private Recreation

Shop)

1. Development to be in accordance with plans approved by local

government.

2. Use of a shop will be restricted to the sale of craft goods and souvenirs.

3. The size of the shop to be no larger than 100m2; and

4. Landscaping and a vegetation buffer to be established in accordance

with plans approved by local government.

5. Lot 18 Racecourse Road,

Toodyay

Caravan park, including

Backpacker’s Accommodation,

Men’s shed, shop, office and

manager’s residence

1. Permanent accommodation within the caravan park shall be limited to a

maximum of 9 caravans or park homes.

2. Development of the land shall be subject to a development application,

and shall generally comply with a Structure Plan for the site that has

been approved by the local government.

3. A Structure Plan shall be prepared and implemented for the site and

shall include—

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(a) Bushfire Management Plan;

(b) Landscaping plan, including details of any vegetation to be

protected in accordance with the requirements of the Department

Biodiversity Conservation and Attractions and the provision of a

landscape screen adjacent to the development in the vicinity of

Hatfield Place (excluding firebreaks);

(c) Site plan, including any upgraded facilities, site access and staging

details;

(d) Effluent treatment and water supply details.

4. Any access to Hatfield Place and Broadgrounds Place is to be for

emergency access only and shall be appropriately restricted to the

satisfaction of the local government.

5. Vegetation is only to be removed from the site in accordance with the

Bushfire Management and Landscaping plans.

6. Development shall comply in all respects with the provisions of the

Caravan Parks and Camping Grounds Act 1995 and associated

regulations.

7. The development is to be serviced by an appropriate water supply and

effluent disposal systems, as determined by the local government.

8. Use of on-site communal facilities shall be restricted to occupiers of the

caravan park and their guests.

9. The use of reflective roofing and external materials on new buildings is

not permitted.

10. The additional use shall apply to the entirety of Lot 18 Racecourse Road.

Should the lot be subdivided, appropriate consideration should be given

to whether it is appropriate to apply additional uses to the proposed lots.

6.

Lot 59 Beaufort Street,

West Toodyay

Restaurant

Reception Centre

1. Notwithstanding anything else in the Scheme, development on the site

shall be subject to application to the local government for approval to

commence development.

2. The local government may require development applications to be

advertised in accordance with Clause 64 of the deemed provisions.

63



3. In considering a development application, the local government may

require the preparation of a site management plan to ensure the design,

character and scale of the development is in keeping with the objectives

of the Special Residential Zone.

7. Lot 45 (381) Julimar Road,

Toodyay

Motel

Reception Centre

Restaurant/Café

1. Development approval is required for the additional uses.

2. Accommodation is to be short-term accommodation.

3. Reception centre, restaurant/café are incidental uses to the Motel use.

8. Lot 228 (439) Parkland

Drive, Toodyay

Restaurant/Cafe 1. Development approval is required for the additional use.

2. Restaurant is to be an incidental use to the rural pursuit undertaken on

the site.

3. When considering an application for development approval the local

government may impose conditions in regard to:

• Hours of operation

• Number of seats

9. Lot 66 (163) Howard Road,

Toodyay

Private Recreation

Restaurant/Café

1. The private recreation shall only consist of gardens.


3. Restaurant is to be an incidental use to the private recreation use

undertaken on the site.

4. When considering an application for development approval the local

government may impose conditions in regard to:

• Hours of operation

• Number of seats

10. Lots 57 (81) and 97 (65)

Beaufort St West, Toodyay

Tourist Development

Shop


2. Shop is to be an incidental use to the rural pursuit undertaken on the

site, and only produce grown and produced on the site maybe sold from

the shop.

11. Pt Lots 54 & 55 and Lot 56

Railway Road, Toodyay

Industry – Light 1. The approval additional use is for the sales and servicing of pumps.

2. The use may not be altered, extended or expanded without the approval

of the local government.

64



3. The business shall be operated by the occupier of the dwelling.

4. The hours of operation are restricted to 7am to 5pm, Monday to Friday,

except in emergency situations.

5. No more than 2 people who are not members of the occupier’s

household shall be employed.

6. The business shall not involve the presence, use or calling of a vehicle of

more than 4.5 tonnes tare weight.

65


Schedule 2 – Special use zones

No. Description of land Special use Conditions

1. Lot 104 Sandplain Road,

Toodyay

Health care resort, including

residential buildings, conference

facilities, dwelling and other

buildings and uses approved by local

government as being consistent

with the primary intent of the zone.

Site development subject to local government development approval in

accordance with approved site plans and any conditions imposed under

development approval, including controls on building design and

construction and landscaping.

2. Pt. Avon Loc 27620 Private Recreation and Caravan Park Development for a Caravan Park shall comply in all respects with the

provisions of the Caravan Parks and Camping Grounds Act 1995.

3. Lot 89 Church Gully Road,

Toodyay

Abattoir Nil.

4. Avon Location 27443

Toodyay Road

Trout farm/fish out and associated

facilities, restaurant, picnic area and

holiday resort.

In accordance with a concept plan approved by local government with all

required septic tanks, leach drains or other such installations for on-site

disposal of sewerage effluent or wastes not being constructed closer than

thirty (30) metres from a watercourse or stream and not within land subject

to flooding.

5. Lots 111-115, 117 & 118

Clackline Toodyay Road

DELETED ______ 2018

Emu farm, tannery and workshop

showroom.

Rural Use.

1. Art & Craft Gallery, eating facility, and accommodation units.

2. Tannery use subject to approval of the EPA.

6. Lots 340, 641, Avon Loc

1677 Julimar Road Tannahil

Tourism and Holiday

Complex.

Uses permitted subject to local

government approval:

• Rural Pursuit

• Equestrian Centre

• Holiday Accommodation

• Restaurant

• Private recreation

• Seminary facilities

• Wildlife Park

Uses subject to conformity with an approved site structure plan, and prior to

determination of development applications for the abovementioned uses,

local government shall consider the following issues –

1. Provision of a suitable water supply for firefighting purposes;

2. Provision of a low fuel area in the vicinity of buildings or areas requiring

protection from fire;

3. Provision of a strategic firebreak on the subject land;

4. Provision of a Foreshore Management Deed of Agreement covering an

area of approximately 15 metres in width from the top of the bank either

side of the Phillips Brook;

66



5. The disposal of domestic sewerage and any related requirements of the

Department of Health of WA.

7. Pt Avon Loc V, Northam

Toodyay Road

Toodyay Baptist Church for

Religious Purposes, Church Dwelling

and ancillary uses.

In accordance with the Concept Plan approved by local government.

8. Avon Locations 71, 217,

1069 and 399 Wattening

Springs Road, Toodyay


government approval:

• 24 hour tourist getaway

• Caretaker’s Dwelling

Uses subject to conformity with an approved site structure plan, and prior to

determination of development applications for the abovementioned uses,

local government shall consider the following issues –

1. The construction of two large pergola structures only;

2. The use of compost toilets in accordance with relevant Health

Regulations;

3. Any swimming pool/spa being constructed in accordance with relevant

Health Regulations;

4. Shower and washing facilities being constructed in accordance with

relevant Health requirements with wastewater being relocated to a

suitable disposal area away from water surfaces to address potential

environmental impacts;

5. A maximum of forty (40) people being accommodated on site at any one

time excluding staff;

6. Accommodation facilities to be relocatable to minimise impact to the

environment;

7. Any dwelling to be constructed on site to be located on the higher

ground in order to prevent adverse environmental impacts on the

existing water courses;

8. A singular vehicle entry only from Wattening Springs Road;

9. No private client vehicles to be allowed on site with the exception of

authorised bus transportation of clients;

10. Walkways to be constructed to minimise potential adverse impacts to

the environment;

11. No motor cycles to be allowed on site with the exception of agricultural

or maintenance vehicles;

67



12. Agricultural stock to be located so as to minimise potential impacts on

the environment and existing water courses;

13. Perennial water courses to be fenced off and strategically grazed for fire

hazard reduction;

14. On site fire places and barbeque facilities to be constructed to the

satisfaction of the local government.

9. Reserve 46058, Lot 298

Folwood Road, Toodyay.

Religious Purposes and Ancillary

Purposes (Toodyay Congregation of

Jehovah's Witnesses)

Development shall be generally compatible with the objectives of the

adjoining zones.

10. Avon Loc 463 Julimar Road Boutique microbrewery and chalets Site development subject to local government's development approval in

accordance with approved site plans and any conditions imposed under the

development approval, including controls on building design and

construction, and landscaping.

11. Lot 525 Nerramine Drive,

Julimar

Restaurant, winery, chalets, single

dwelling and rural use

Uses may be approved at discretion of Council, following, if deemed

necessary by Council, an advertising period of not less than 21 days.

Consideration will be given to the following when determining a

development application for the site, to ensure the proposal is in keeping

with the rural nature of the area –

1. Building design and location

2. Construction materials

3. Landscaping

4. Floor area, opening hours and capacity of the restaurant

5. Number of chalets

6. Traffic movements

7. Offsite impacts.

12. Lot 1 Salt Valley Road,

Hoddys Well

Landfill – Class 1 Waste Only 1. Operation of landfill on Lot 1 is to be in accordance with the

management plans contained in Rehabilitation of Clay Pit Lot 1 Salt

Valley Road, Toodyay prepared by Landform Research, July 2004.

2. The landfill is to be confined to that part of Lot 1 that has been used for

an extractive industry and such adjacent land as is required for operation

68



of landfill as identified in the management plans referred to in paragraph

(1).

3. Unless otherwise in accordance with the management plan referred to in

paragraph (1), existing vegetation is not to be removed from the

operation of landfill.

4. Tyres, asbestos and putrescible waste may not be disposed of at the

landfill facility.

13. Lot 5 Dumbarton Road,

Toodyay

Chalet Development, shop,

restaurant and seminar facilities.

Uses are permitted subject to the following conditions –

1. Subject to a structure plan being adopted by the Western Australian

Planning Commission prior to consideration of development approval.

The design, character and scale of development shall be in keeping with

the objectives of the Rural zone. In considering an application for

development approval, the local government will have particular regard

to landscaping, servicing and amenity.

2. Each additional use requires development approval of the local

government.

3. No more than six (6) chalets being developed on site.

4. The additional use of ‘shop’ shall not exceed a maximum gross leasable

area of 100m2, and will be restricted to the sale of craft goods, souvenirs

and other tourism related products.

5. The seminar facility is to be developed for no more than 50 persons.

Licensing of this development would ensure this could be regulated.

14. Lot 11 Chitty Road,

Toodyay

1. Waste Disposal and treatment

2. Rural Uses

1. Development of the site is to be in accordance with SAT Decision [2013]

WASAT88 in regard to Matter Number DR292 2012.

2. As per the requirements for the “Rural” zone.

15. Lots 44, 45, 46 and 67

Stirling Terrace and Lot

300 Goomalling-Toodyay

Road, Toodyay.


government development approval:

• Art gallery

• Bed and breakfast

• Community purpose

• Exhibition centre

1. Prior to the submission of an application for development approval, a

local development plan for the land is to be prepared and approved by

the local government.

2. The local development plan should provide sufficient information to

address the following matters –

69



• Grouped dwelling

• Holiday house

• Home business

• Home occupation

• Home office

• Industry – cottage

• Office

• Place or worship and ancillary

uses

• Restaurant/cafe

• Single house

• Consulting rooms;

• Tourism accommodation.

(a) Impacts on the heritage and cultural significance of the precinct in

the form of a Heritage Impact Assessment prepared by a suitably

qualified person;

(b) Suitability of building design, materials, bulk and scale of

development;

(c) Suitability of access, car parking and any traffic impacts;

(d) Environmental impacts, including flooding; and

(e) Foreshore management and access.

3. All proposed development is to be in accordance with the Town Centre

Special Control Area and any relevant local planning policies.

70


Schedule 3 – Special control areas

Name of area Purpose/ Objectives Application Requirements Relevant Considerations

SCA1 –

Infrastructure

Toodyay

Bypass Special

Control Area

To protect future residential

development from traffic noise

impacts associated with the

Bypass.

1. Development approval is

required to construct or extend

a single house and ancillary

outbuilding.

2. The local government will

require an assessment of traffic

noise levels from the Toodyay

Bypass to be undertaken and

suitable noise mitigation

measures to be investigated

and proposed as part of

rezoning, development and

subdivision applications.

In considering rezoning, development or subdivision

applications, the local government will have regard to the

potential impact of the Bypass on future residential

amenity.

SCA2 – Flood

& Landscape

Avon River

Special

Control Area

1. To preserve the ecological

values of the Avon River as a

significant drought refuge for

freshwater fishes and water

birds.

2. To avoid development that

would negatively impact upon

the ecological values of the

area.

3. To protect the natural and

rural landscape character of

the area, as integral to the

river’s value for recreation and

tourism.

Development approval is required

to construct or extend a single

house and ancillary outbuilding.

1. In considering any rezoning request, subdivision or

development application, the local government will have

due regard for the following –

(a) There is a general presumption against rezoning of

land within the area for more intensive land uses.

(b) The local government may consider supporting

subdivision applications within the area if –

(i) the subdivision is consistent with an approved

Structure Plan and/or policies of the Western

Australian Planning Commission;

(ii) subdivision is for boundary realignment,

amalgamation or creation of a reserve for

conservation purposes that will not create the

potential for additional development within the

floodplain area;

71



4. To ensure that land use in the

area, including grazing,

cultivation and recreational

activities does not degrade the

area.

5. To ensure that any

development takes place in

such a manner so as to

safeguard the welfare of

people in the area. To ensure

that future infrastructure

development does not impact

the environment.

(iii) a visual landscape impact assessment indicates

that natural and rural landscape character can

be maintained and there will be no impact on

the recreation experience for valley users;

(c) There is general presumption against new

development that would be visible to the public west

of the intersection of River Road and Cobbler Pool

Road, as seen from Cobbler Pool Road, passenger

trains, watercraft and riverside recreation.

2. Development applications for land within the area will

not be supported where the development may result in

an obstruction to major river flows and increase flood

levels upstream.

3. Development applications for intensive agricultural

activities will be referred to relevant authorities to

assess the potential impacts on the environment and/or

river flows.

4. Development applications within the floodplain will be

subject to a minimum habitable floor level of 0.50

metres above the predicted 1 in 100 year flood level as

determined by the Department of Water and

Environmental Regulation to provide adequate

protection from major flooding events.

5. Community facilities may be permitted within the

floodplain subject to advice from any relevant authority

that such public works or development can be designed

and located in a manner so as to minimise flood risks,

property damage and obstruction to the river flow.

72



SCA3 –

General

Toodyay

Town Centre

Precinct

Special

Control Area

To promote the Toodyay Town

Centre as the District Service

Centre of the Shire by managing

development and the heritage

significance of the area.

Development approval is required

for all development within this

special control area.

1. Residential development shall comply with the

provisions of the Residential Design Codes, R10/40

density code. Higher density code may be used in

accordance with the general provisions of the Scheme.

2. A Heritage Impact Assessment shall accompany all

development applications for new buildings,

subdivision and substantial additions and alterations.

3. Any application for development, including advertising

signage, shall have due regard for the provisions of the

Local Planning Policy, which contains design and

heritage guidelines for the area.

4. Development incentives may apply to the sustainable

reuse of a heritage listed building in regards to lot size,

floor space ratio and/or car parking.

5. In considering rezoning, development or subdivision

applications, the local government will have regard to

the potential impact of the proposal on the amenity of

the locality.

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Schedule 4 – Rural residential areas

No. Description of Land Development Requirements

1. “Rugged Hills” Estate – Lots 23-25 and 67-71 Davies

Rd; 21-22, 26, 36-38, 62-66 Dreyer Rd; 205-206 and

233 Flexuosa Place; 19-20, 27-31 and 55 Julimar Road;

32-35 Kane Road; 207-216 and 224-232 Ridley Circle;

46-48 and 99 Weir Road and 52-61, 99, 158, 201-204,

217-219, 220-223 Wilkerson Road, West Toodyay.

1. Notwithstanding Table 4, rural pursuits and the keeping of livestock are not

permitted.

2. No further subdivision is permitted.

2. “Sanctuary Park” Estate – Lots 21–28, 39, 47 and 48

Scaevola Road; 37, 38, 9002, 405 and 58–62 White

Gum Ridge; 36, 44–46 and 49–57 Darwinia Crescent;

and 29–35 and 40–43 Laterite Way, West Toodyay

1. Notwithstanding Table 4, rural pursuits are not permitted.

2. Livestock may be held on lots west of White Gum Ridge in areas already cleared of

natural vegetation at the time of subdivision and wherein slopes are 10% or less. The

holding of livestock is permitted for domestic purposes only. That is, stock may be

held for the use and enjoyment of landowners, or for the purposes of keeping of

growth of grassland (and therefore fire hazard) in check. Commercial stockholding

based activities constitute a rural pursuit and therefore not permitted.

3. “Majestic Heights and Majestic Waters” Estates – Lots

1, 2, 11, 43, 46, 55, 56, 59–68, 70 200 and 201 Stirlingia

Drive; Lots 3 Drummond Drive; Lots 9–22 Adenanthus

Road; Lots 26 and 28-38 Hibbertia; Lots 14 and 48–54

Hemiandra Place; Lots 1–10 and 71–73 Sesselis Road;

Lots 11–13 Hatfield Road, Lots 14–17 Broadgrounds

Place and Lot 18 Racecourse Road, Toodyay.

1. Notwithstanding Table 4, the keeping of any animal stock within the subdivisions of

Majestic Heights and Majestic Waters is subject to approval of local government on

the merits of the proposal.

2. Notwithstanding the provisions of the Scheme, the Western Australia Planning

Commission may, after consultation with local government, approve a plan of

subdivision where the minimum lot size is less than 2 hectares provided that:

(a) In any event no less than 1 ha in area.

(b) The number of lots permitted does not exceed the number which, in the opinion

of the Western Australia Planning Commission and the local government, could

otherwise be achieved under the provisions of the Scheme.

(c) The surplus area is allocated to public ownership as open space or reserves for

the protection of some features of natural, historic and scientific value.

(d) The variation in standards is, in the opinion of the Western Australia Planning

Commission and the local government, desirable in the interests of enhancing or

protecting the natural environment.

74



4. Lots 63 & 64 and Pt Avon Loc 0 Balgaling Road,

Coondle.

Residential use on a lot is not permitted within the 100 metres stream setback area.

5. Lots 397 and 280 Horseshoe Road and Lot 396 on

P225043, West Toodyay.

1. Subdivision shall generally be in accordance with the endorsed Structure Plan

adopted by the local government and endorsed by the Western Australian Planning

Commission and any approved modification thereto. The structure plan shall be

based on the Plan dated November 2013 13/041/006A and respond to the fire

management plan, local water management strategy and the environmental

management plans required to be prepared.

2. Building envelopes are to be shown on the structure plan and be –

• Located to avoid, as far as practicable, the removal of any native vegetation;

• Located in areas of moderate bushfire risk only. No building envelopes are to be

located in areas identified as extreme bushfire risk;

• Located to allow for on-site effluent disposal and grey water recycling systems,

taking into account soil conditions, slope, drainage and vegetation; and

• no larger than 2000m2.

3. All buildings, including water tanks, on-site effluent disposal and grey water reuse

systems, are to be confined to within the identified building envelopes for each lot

unless a more appropriate location can be found and development approval is

obtained from the local government.

4. The subdivider shall prepare a Bushfire Management Plan in accordance with the

Guidelines for Planning in Bushfire Prone Areas that identifies the need for any

construction requirements relative to strategic firebreaks, water supplies and

equipment and any other fire management requirements that may be deemed

necessary, to the satisfaction of the local government and the Department of Fire

and Emergency Services.

5. Roads and emergency access ways are to be constructed at the first stage of

subdivision to provide two access options to the external road system, in accordance

with the Guidelines for Planning in Bushfire Prone Areas.

6. Upgrading of the existing fire tank/ firefighting equipment on Horseshoe Road to

allow it to service additional lots created through subdivision is to be undertaken at

the first stage of subdivision.

75



7. The lots are bushfire prone and all dwellings must be constructed to Australian

Standard 3959-2009 (as updated). A bushfire attack level assessment satisfactorily

addressing the level of bushfire hazard applying to the land is required to be

submitted.

8. Clearing of vegetation is only to be undertaken in accordance with the approved

structure plan. Clearing of areas not identified in the structure plan for this purpose is

not permitted without the development approval of the local government.

9. The subdivider shall prepare a local water management plan to the satisfaction of the

local government and the Department of Water and Environmental Regulation.

10. At development stage, a minimum combined roof area of 405m2 is required in order

to harvest rainwater for potable use. Each dwelling shall have a water tank with a

minimum size of 120,000 litres, with 10,000 litres in the tank to be kept in reserve for

firefighting purposes and fitted with standard firefighting fitting and valves.

11. Each dwelling is to be fitted with a Department of Health approved grey water

recycling system, installed to the satisfaction of the local government. Bore water,

dams or additional roof catchment may be used as supplementary non-potable water

sources, to the satisfaction of the local government.

12. Prior to subdivision, the subdivider shall prepare an Environmental Management

Plan, to the satisfaction of the local government, in consultation with the

Department of Biodiversity Conservation and Attractions, which shall include –

• A cockatoo and chuditch management plan;

• Identification of key cockatoo habitat locations;

• Identify fencing types and locations, to allow for the movement of fauna

between vegetated areas;

• Areas of native vegetation to be retained and preserved;

• The location and means of protection of declared rare flora (if any).

13. The approved Bushfire Management Plan, Environmental Management Plan and

Local Water Management Plan shall be implemented prior to the subdivision of the

land.

14. At subdivision stage, notification pursuant to Section 70A of the Transfer of Land Act

to be included on titles to ensure that the purchasers are aware that –

76



• No reticulated water supply is available and the landowner will be responsible for

the provision of a potable water supply in accordance with the Scheme

requirements;

• 405m2 of roof catchment is to be constructed at development stage;

• each dwelling is required to be fitted with a Department of Health approved grey

water recycling system, installed to the satisfaction of the local government;

• The lot is surrounded by an area of extreme bushfire risk;

• A Bushfire Management Plan has been prepared for the site and the ongoing

implementation of the plan will be the responsibility of the landowner; and

• An Environmental Management Plan has been prepared for the site and the

ongoing implementation of the plan will be the responsibility of the landowner.

15. The keeping of livestock is not permitted.

6. Lots 2, 5-7 and 108 Fitzgerald Terrace, West Toodyay. 1. No further subdivision is permitted.

2. The keeping of livestock is not permitted.

77


Schedule 5 – Rural smallholdings areas


1. Lot 5628 Julimar Road, West Toodyay 1. Subdivision shall generally be in accordance with a Structure Plan adopted by the

local government and endorsed by the Western Australian Planning Commission and

any approved modifications thereto.

2. All buildings including water tanks and on-site effluent disposal systems, are to be

confined to within the identified building envelopes for each lot unless detailed site

specific investigations identify a more appropriate location within the respective lot

and outside any tree preservation areas, and development approval is obtained from

the local government. All building envelopes shall be –

• Shown on the Structure Plan;

• Located to avoid, as far as practicable, the removal of any native vegetation or

any area recognised for tree or landscape preservation on the Structure Plan;

• Located to exclude areas identified as low capability for residential purposes;

• A maximum of 2,000m2 in size unless otherwise approved by local government.

3. Each dwelling shall have a minimum water supply of 120,000 litres of which 10,000

litres is to be kept in reserve for firefighting purposes and fitted with standard

firefighting fittings and values.

4. The subdivider shall prepare and implement a Bushfire Management Plan prepared in

accordance with the Guidelines for Planning in Bushfire Prone Areas that identifies the

need for any construction requirements relative to strategy firebreaks, water supplies

and equipment and any other fire management requirements that may be deemed

necessary, to the specifications and satisfaction of the government and the

Department of Fire and Emergency Service.

5. The keeping of livestock on any lot is to be restricted to outside of fenced tree

preservation areas, or inside of fenced building envelopes.

2. Lots 1, 2, 7, 8, 10 to 20, 51, 530 to 531, Julimar Road;

Lot 7 Plunkett Road; Lots 500, 520 to 524, 526 to 529,

532 to 534 Nerramine Drive; and Lots 503 to 508, 511

to 519, 535 Timberden Drive, Julimar from Rural to

Rural Smallholdings.

1. No further subdivision is permitted.

2. The keeping of livestock on any lot is to be restricted to outside of fenced tree

preservation areas, or inside of fenced building envelopes.

78


Schedule 6 – Car parking requirements

Land Use Minimum Number of Car

Parking Spaces Required

Minimum Number of Visitor /

Patron Bicycle Parking Spaces

Minimum Number of

Motorcycle / Scooter Parking

Spaces

Residential Uses

Permanent Residential Accommodation

(Aged or Dependent Persons Dwelling;

Caretaker’s Dwelling; Family Day Care; Grouped

Dwelling; Holiday House; Home Occupation;

Multiple Dwelling; Residential Building)

As per R-Codes As per R-Codes 2 for every 15 car parking

spaces

Home Based

(Bed and Breakfast; Home Business /

Occupation; Rural Home Business)

As per R-Codes plus 1 bay Nil Nil

Commercial Uses

Entertainment

(Night Club; Small Bar; Tavern; Amusement

Parlour)

1 space per 3m2

counter/queuing area and 1

space per 5m2 of seating area.

1 per 100m2

Minimum of 2 spaces

2 for every 15 car parking

spaces

Health Care and Medical

(Consulting Rooms; Medical Centre; Veterinary

Centre)

4 per practitioner for the first 2

practitioners and 2 spaces per

practitioner thereafter.

1 space per 4 practitioners 2 for every 15 car parking

spaces

Child Care Premises 1 per staff member plus 1 per 5

children accommodated.

1 space 2 for every 15 car parking

spaces

Office 1 per 50m2 NLA 1 per 500m2 NLA

Minimum 2 spaces


spaces

Commercial

(Bulky Goods Showroom; Dry Cleaning Premises

/ Laundromat; Garden Centre; Machinery Sales;

1 per 50m2 GFA 1 space per 1,000m2 NLA

Minimum 2 spaces


spaces

79






Minimum Number of


Spaces

Motor Vehicle Wash; Motor Vehicle, Boat or

Caravan Sales)

Retail Uses

Shopping

(Convenience Store; Liquor Store; Market; Shop)

1 per 20m2 GFA 1 per 150m2 NLA

Minimum 2 spaces


spaces

Food & Beverage

(Reception Centre; Tearooms; Restaurant / Café;

Brewery; Winery)

1 per 5m2 of seating area plus

tavern requirement if drinking

area provided.

1 per 100m2 NLA

Minimum 2 spaces


spaces

Fast Food Outlet / Lunch Bar 1 per 4 patrons plus (if

applicable) 10 drive-through

stack bays

1 per 50m2 NLA

Minimum 2 spaces


spaces

Tourism Uses

Accommodation

(Holiday Accommodation; Hotel; Motel; Serviced

Apartments; Tourist Development)

1 per room plus tavern

requirement if drinking or

public dining provided.

In accordance with tavern

requirement if drinking or

public dining provided.


spaces

Civic, Cultural and Community Uses

Exhibition and Entertainment

(Cinema / Theatre; Club Premises; Exhibition

Centre; Place of Worship; Recreation – Private)

1 per 4 patrons or 1 per 50m2

GFA, whichever is greater

1 per 100m2 of seating area

Minimum of 2 spaces


spaces

Industrial Uses

General Industry

(Fuel Depot; Industry; Salvage Yard; Transport

Depot)

1 per 100m2 GFA Nil Nil

Light & Service Industry 1 per 75m2 NLA Nil Nil

80






Minimum Number of


Spaces

(Funeral Parlour; Industry – Light; Motor Vehicle

Repair / Wreckers; Service Station; Trade Display

/ Supplies; Warehouse / Storage)

Resources Industry

(Industry – Extractive, Mining Operations)

1 per staff member Nil Nil

Rural Uses

Agricultural

(Abattoir, Agriculture – Extension / Intensive;

Animal Establishment, Animal Husbandry –

Intensive; Rural Pursuit / Hobby Farm; Tree/

Wind Farm)

1 per staff member Nil Nil

Workforce Accommodation 1 per 2 bedrooms Nil Nil

Other Uses

Uses not listed in this Schedule As determined by the local government

Note: Parking ratios shall be calculated based on the floor area of the development. Where parking ratios require a fraction of a space, it must be rounded up to the nearest

higher whole number (with the exception of motorcycle / scooter parking spaces).

81


Schedule 7 – Exempt advertisements

Land Use and/or Development Exempted Sign Maximum Size

Dwellings One professional name-plate as appropriate. 0.2m2

All classes of buildings other than single

dwellings, including holiday houses.

One advertisement sign containing the name,

number and address of the building, the purpose

for which the building is used or the name and

address of the managing agent thereof.

0.2m2

Home Business, Home Occupation & Rural

Home Business

One advertisement describing the nature of the

home occupation.

0.4m2

Advertisements within buildings All advertisements placed or displayed within

buildings which cannot ordinarily be seen by a

person outside of those buildings.

Not applicable.

Shops, Showrooms and other commercial uses

in the Commercial, Service Commercial & Mixed

Use zones.

A sign face area per building on a lot, strata lot,

survey strata lot or tenancy that is a –

• awning fascia sign,

• canopy sign,

• created awning line sign,

• footway sign,

• plate sign,

• stallboard sign,

• under awning sign, or

• wall sign;

applied to or affixed to a building, boundary

fence or wall within the primary street setback

area up to a maximum of 1.2 metres in height

above natural ground level; and

displaying the name, logo, slogan, function

and/or the activities of the premises/ land use

upon which the signage/ advertisement is

displayed.

Primary street frontage:

The sign face area of all signage/ advertisements

in the primary street frontage is equal to the

length of the lot, strata lot, survey strata lot or

tenancy frontage plus 10 metres, divided by two

(2), expressed in square metres accordingly –

(Primary street frontage length + 10 m) / 2 =

Maximum area in m²

Secondary street frontage:

The sign face area of all signage/ advertisements

in the secondary street frontage is equal to the

length of the lot, strata lot, survey strata lot or

tenancy frontage divided by four (4), expressed

in square metres accordingly –

Secondary street frontage length / 4 = Maximum

area in m²

82



A-Frame signs where they do not obstruct the

footpath and are only displayed during operating

hours directly adjacent to the premises; and


and/or the activities of the premises/ land use

upon which the signage/ advertisement is

displayed.

Not exceeding 300mm in height and width.

Industrial and Warehouse Premises in the Light

Industrial, Service Industrial and Mixed Use

zones.


survey strata lot or tenancy that is a –


• canopy sign,

• plate sign,

• stallboard sign,


• wall sign;

applied to or affixed to a building, or boundary





and/or the activities of the premises / land use

upon which the signage / advertisement is

displayed.

The total sign face area of all signage /

advertisements do not exceed a maximum of

15m² per street frontage of a lot, strata lot,

survey strata lot or tenancy.

A maximum of one (1) free standing sign /

advertisement (pylon sign) per lot, for shared use

by all tenancies, displaying the name, logo,

slogan, function and/or the activities of the

premises / land use upon which the signage /

advertisement is displayed.

Any free standing advertisement/ signage (pylon

sign) on a lot –

• not exceeding a maximum sign face area of

5m²; and

• not exceeding a maximum of 6 metres in

height above natural ground level.


survey strata lot or tenancy that is a – The total sign face area of all signage /

advertisements do not exceed a maximum of

83



Fuel depot, service station and/ or transport

depot in the Commercial, Service Commercial or

Light Industry zones.


• canopy sign,

• plate sign,


• wall sign;

applied to or affixed to a building, or boundary





and/or the activities of the premises / land use

upon which the signage / advertisement is

displayed.

15m² per street frontage of a lot, strata lot,

survey strata lot or tenancy.

A maximum of one (1) free standing sign /

advertisement (pylon sign) per lot, for shared use

by all tenancies thereon, displaying the name,

logo, slogan, function and/or the activities of the

premises / land use upon which the signage /

advertisement is displayed.

Any free standing advertisement / signage

(pylon sign) on a lot –

• does not exceed a maximum sign face area

of 5m²;

• does not exceed a maximum of 6 metres in

height above natural ground level.

Places of Public Meeting, Assembly or Worship. One advertisement detailing the function and/or

the activities of the institution concerned.

0.2m2

Racecourses, sports grounds and recreational

complexes.

All signage / advertisements provided that, in

each case, the sign / advertisement is not visible

from outside of the premises, either from other

private property, land reserved for public

purposes or a public street.

Not applicable.

Temporary signage / advertisements for –

• building construction (displayed on a

development site only for the duration of the

construction period), or

A maximum of one sign/advertisement per

street frontage of a lot, strata or survey strata lot

that is a –


• canopy sign,

Single and grouped dwellings:

Any signage / advertisement do not exceed a

maximum sign face area of 2.2m² per street

frontage of a lot, strata lot or survey strata lot.

84



• real estate and property transaction

(displayed on a property for sale or lease for

the duration of the period over which

property transactions are offered and

negotiated);

• local events, garage sales and the like for the

duration of the event and removed within 1

week of the event;

• the incidental sale of goods or livestock by

auction on the property displayed for a

period not exceeding 30 days within one

calendar year.

• plate sign,


• wall sign;

applied to or affixed to a –

• building, or

• boundary fence or wall within the primary

street setback area up to a maximum of 1.2

metres in height above natural ground level;

displaying the –

• name and details of the project and the

name and logo of the developer and/or

builder, or

• name, slogan and/or logo of the estate agent

and the details relating to the sale, leasing or

auctioning of the property upon which the

signage / advertisement is displayed.

Multiple dwellings, commercial and industrial

buildings up to 12 metres in height above natural

ground level:


maximum sign face area of 5m² per street


Multiple dwellings, commercial or industrial

buildings greater than 12 metres in height above

natural ground level and rural properties in

excess of five (5) hectares:




Rural land:




85


Schedule 8 – Development Contribution Areas

There are no Development Contribution Areas that apply to the Scheme.

86


COUNCIL RESOLUTION TO ADVERTISE LOCAL PLANNING SCHEME

Adopted by resolution of the Council of the Shire of Toodyay at the [INSERT MEETING TYPE] Meeting of

Council held on the [DATE]

____________________________________

CHIEF EXECUTIVE OFFICER

____________________________________

SHIRE PRESIDENT

87


COUNCIL RESOLUTION TO SUPPORT / NOT SUPPORT* SCHEME FOR APPROVAL

Council resolved to support / not support* approval of the draft Scheme of the Shire of Toodyay at the

[INSERT MEETING TYPE] Meeting of Council held on the [DATE]

The Common Seal of the Shire of Toodyay was hereunto affixed by authority of a resolution of the Council

in the presence of:

_____________________________

CHIEF EXECUTIVE OFFICER

_____________________________

SHIRE PRESIDENT

WAPC Recommended for Approval

____________________________

Delegated under S.16 of the Planning and Development Act, 2005

Date: ________________________

Approval Granted

_____________________________

MINISTER FOR PLANNING

Date: ________________________

88

Shire of Toodyay

(District Scheme) Local Planning Scheme Map No. 1 of 4

MAP OVERVIEW

G.Gazette: N/A3 4

2

Local Planning Scheme No. 5Plot Date: 12 June 2018

LEGEND

VERSION No 1

BINDI BINDI-TOODYAY ROAD

BINDI BINDI-TOODYAYROAD

CH URCHGULLY

ROADCOON

DLE DRIVE

BINDOON-DEWARS POOL ROAD

COONDLEWEST

ROA D

RED GULLY ROAD

FERGUSON ROAD

PHILLIPS ROAD

BALGALING ROAD

LEEMING ROAD

MOUNT ROAD

ONE

MAN

ROAD

TELE

GRAP

HRO

AD

OLD PLAINSROAD

BINDO

ON

SPR INGROAD

BEARD ROAD

CONNOR ROAD

HALL ROADBOWE

RSRO

AD

HAKEA ROAD

LONGFORREST

ROAD

THROSSELL ROAD

WATTENINGROAD

BEJOORDING ROAD

BULL ROAD

NUNIL

E ROAD

TIMBERDEN DRIVE

BLAC

KWA

TTLE

ROAD

CHATCUPROAD

CARROLL ROAD

WOODLANDSROAD

SYREDROAD

ROCKDALE ROAD

SU6

SU3

SU8

RR4RR4

RR4RR4

RR4

RR4

GS

ES

Shire of Toodyay

(District Scheme)Local Planning Scheme No. 5

MAP: Toodyay North

Authorised: T.ServaasProduced by GeoSpatial Research and Modelling,Department of Planning, Lands and Heritage.Base Information Supplied by the Western Australian Land Information Authority, LI 944-2017-1Horizontal Datum - Geocentric Datum of Australia 1994

DRAFT ONLY

LOCAL SCHEME RESERVES Civic and Community Drainage/Waterway Environmental Conservation Local Distributor Road Local Road Primary Distributor Road Public Open Space Public Purposes

CemeteryCE Education E Emergency ServicesES Government ServicesGS Infrastructure Services IS Recreational R Railways State Forest

LOCAL SCHEME ZONESCommercialEnvironmental ConservationLight IndustryMixed UseResidentialRural

Rural ResidentialRural SmallholdingsService CommercialSpecial ResidentialSpecial UseUrban Development

OTHER CATEGORIES(see scheme text for additional information)

Scheme Area BoundaryLocal Government Boundary

R CodesR20Additional UsesA1Rural Residential AreaRR1

Rural SmallholdingsRSH1Special Use AreaSU1

+++

+ + + + + +

+++

++++++ Special Control Area - InfrastructureSCA1

+++

+ + + + + +

+++

++++++ Special Control Area - Flood Prone AreaSCA2

+++

+ + + + + +

+++

++++++ Special Control Area - GeneralSCA3

No Zone

N0 2 4 6 8

Kilometers

89

Shire of Toodyay


MAP OVERVIEW

G.Gazette: N/A3

1

4Local Planning Scheme No. 5Plot Date: 21 August 2018

LEGEND

VERSION No 1

+++++++++++++++

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+

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+

BEAUFORT STREET

FERNIE ROAD

SANDPLAIN ROAD

MCKNOE DRIVE

JULIMAR ROAD

JULIMAR ROAD

JULIMAR ROADGOOMALLING-TOODYAY ROAD

HARDERSCHITTY

ROAD

TOODYAYWEST

ROAD

TOODYAY

ROAD

TOODYAY ROAD

PICNIC

H ILL

ROAD

FOLEWOOD ROAD

ECHI

DNAR

OAD

DRYA

NDRA

ROAD

BEACH ROAD

HO RSES H O ERO

AD

SALT VALLEY

ROAD

RAILWAYROAD

COONDLEWEST

ROAD

WHITFIELDROAD

HODDY WELL ROAD

KEAT

ING

ROAD

GRANDISRO

AD

NUNI

LE

ROADCALADE NIA DRIVE

MORANGUP

ROAD

FARGO

WAY

DEEPDALEROAD

CHITTY ROAD

QUARRY ROAD

BINDI

BINDI-TOODYAYR

OAD

COBBLERPOOL ROAD

W ATERS ROAD

NAIRND

RIVE

RANGE ROAD

PARKLAND DRIVE

RAC ECOURSE ROADDUMBARTON ROAD

TIMBERDE N DRIVE

WATTLE WAY

CLACKLINE-TOODYAY ROAD

DARWINIA CRESCENT

FRAN

K VENN ROAD

SANDSPRING

ROAD

FORTY

O

NE

MIL E ROAD

LOVERSLANE

RIVER ROAD

FOREST

ROAD

HALL ROAD

MALKUP BROOK ROAD

WOODENDALE ROAD

NERRAMINEDRIVE

ST RAHAN ROAD

HOWAR

D

ROAD

PLUN

KETT

ROAD

DRUMREE

DRIVE

SINCLAIR PLACE POWDERBARK

ROAD

LOUISA CIRCLELOUIS A CIRCLE

WANDOO

CI RCLE

RIDLEY

CI RCLE

SCA1SCA3

SCA2

A 7A 8A 1 0A 6

A 2

SU7

SU15

SU13

SU1

SU4

SU11

SU10

SU9

SU2

SU12

SU14

RR1RR1

RR1

RR2RR2

RR2RR2

RR1 RR1

RR1RR1RR1

RR1 RR1 RR1

RR2

RR6 RR6

RR3RR3

RR5

RR3RR3RR3

RR3RR3

RR3RR3 RR3

RR3RR3

E

IS

CE

R R

Shire of Toodyay


MAP: Toodyay South

Authorised: T.ServaasProduced by GeoSpatial Research and Modelling,Department of Planning, Lands and Heritage.Base Information Supplied by the Western AustralianLand Information Authority, LI 862-2016-1Horizontal Datum - Geocentric Datum of Australia 1994

DRAFT ONLY


CemeteryCE Education E Emergency ServicesES Government ServicesGS Infrastructure Services IS Recreational R

Railways State Forest







+++

+ + + + + +

+++


+++

+ + + + + +

+++


+++

+ + + + + +

+++


No Zone

N0 2 4 6 8

Kilometers

90

Shire of Toodyay


MAP OVERVIEW

G.Gazette: N/A

1

4

2


LEGEND

VERSION No 1

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

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R 1 0 / 2 0

R 1 0 / 2 0

R 2 . 5

R 1 0 / 2 0

R 2 . 5

R 3 0

R 1 0 / 2 0

R 1 0 / 2 0R 1 0 / 2 0

R 1 0 / 2 0

R 2 . 5

R 2 . 5

R 1 0 / 2 0

R 1 0 / 2 0

R 1 0 / 2 0

R 1 0 / 2 0

R 3 0

R 2 . 5

R 1 0 / 2 0

R 1 0

R 1 0 / 2 0

R 1 0 / 2 0

R 1 0 / 2 0

R 1 0 / 2 0

R 1 0 / 2 0

R 2 . 5

R 2 . 5

R 1 0 / 2 0

R 2 . 5

R 2 . 5

R 2 . 5

R 1 0 / 2 0

R 1 0 / 2 0

R 1 0 / 2 0

R 1 0 / 2 0

SU9

COTTAGE STREET

WELLIN

GTON

STREET

FRANCIS STREET

CLARKE STREET

BEAUFORT STREET

SMALL STREET

EVER

ETT S

TREE

T

NORTH STREET

CLARKSON STREET

AVON TERRACE

HARD

ERSC

HI TTY

ROAD

WEIR ROAD

PENSIONER ROAD

RAILWAY ROAD

JULIMAR ROAD

FLEXUOSA PLACE

DREYERROAD

JULIMAR ROAD

TOODYAY WEST ROAD

WILKERSON ROAD

DEEP

DALE

ROAD

BINDI BINDI-TOODYAY ROAD

HASSON PLACE

JULIMAR ROAD

TOODYAY WEST ROAD

RIDLEY CIRCLE

KANE

ROAD

CLARKSON

STNO

RTH

COLLETT WAY

WILKERSON ROAD

PICNI

C HI

LL R

OAD FITZGERALD TERRACE

HUTCHINGS ROAD

TOODYAY WEST ROAD

RIVER ROAD

PICNIC

HILL R

OAD

SCA2

4ToodyayTownsite

A 7

A 1 0

A 6

RR1

RR1 RR1

RR1

RR1

RR1

RR1

RR1

RR1

RR6RR6

CE

IS

R 2 . 5

R 2 . 5

R 2 . 5

R 2 . 5

R 2 . 5

R 2 . 5

R 2 . 5

R 1 0 / 2 0

R 1 0

R 2 . 5

R 2 . 5

R 2 . 5

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R 2 . 5

R 2 . 5 R 2 . 5

R 2 . 5

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R 2 . 5

R 2 . 5

R 2 . 5

R 2 . 5

R 2 . 5

R 2 . 5

R 2 . 5

R 2 . 5

R 2 . 5R 2 . 5

R 2 . 5

Shire of Toodyay


MAP: Toodyay Townsite Surrounds


DRAFT ONLY

LOCAL SCHEME RESERVES C i v i c a n d C o m m u n i t y D r a i n a g e / W a t e r w a y E n v i r o n m e n t a l C o n s e r v a t i o n L o c a l D i s t r i b u t o r R o a d L o c a l R o a d P r i m a r y D i s t r i b u t o r R o a d P u b l i c O p e n S p a c e P u b l i c P u r p o s e s

C e m e t e r yC E E d u c a t i o n E E m e r g e n c y S e r v i c e sE S G o v e r n m e n t S e r v i c e sG S I n f r a s t r u c t u r e S e r v i c e s I S R e c r e a t i o n a l R R a i l w a y s S t a t e F o r e s t

LOCAL SCHEME ZONESC o m m e r c i a lE n v i r o n m e n t a l C o n s e r v a t i o nL i g h t I n d u s t r yM i x e d U s eR e s i d e n t i a lR u r a l

R u r a l R e s i d e n t i a lR u r a l S m a l l h o l d i n g sS e r v i c e C o m m e r c i a lS p e c i a l R e s i d e n t i a lS p e c i a l U s eU r b a n D e v e l o p m e n t

OTHER CATEGORIES( s e e s c h e m e t e x t f o r a d d i t i o n a l i n f o r m a t i o n )

S c h e m e A r e a B o u n d a r yL o c a l G o v e r n m e n t B o u n d a r y

R C o d e sR 2 0A d d i t i o n a l U s e sA1

R u r a l R e s i d e n t i a l A r e aRR1R u r a l S m a l l h o l d i n g sRSH1

S p e c i a l U s e A r e aSU1

+++

+ + + + + +

+++

++++++ S p e c i a l C o n t r o l A r e a - I n f r a s t r u c t u r eSCA1

+++

+ + + + + +

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++++++ S p e c i a l C o n t r o l A r e a - F l o o d P r o n e A r e aSCA2

+++

+ + + + + +

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++++++ S p e c i a l C o n t r o l A r e a - G e n e r a lSCA3

N o Z o n e

N0 2 0 0 4 0 0 6 0 0 8 0 0

M e t e r s

91

Shire of Toodyay


MAP OVERVIEW

G.Gazette: N/A3

1

2


LEGEND

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LUKIN STREET

ROSEDALE STREET

BEAUFORT STREET

ODDFELLOWS STREET

SOMERS STREET

WHITECHAPEL STREET

PIESSE STREET

DUKE STREET

STREET STEPH ENS STREET

MOUNT ANDERSON STREET

R ESERVE STREET

FIENNES STREET

DRUMMOND STREET

ARTHUR STREET

WILSON STREET

DRUMMOND STREET

CONNOR STREET

CLINTON STREET

HAMERSLEY STREET

HARCOURTSTREET

PELHAM STREET

JUBILEE STREET

TOODYAY STREET

DRUMMONDI DRIVE

SESSELIS ROAD

ELLERY PLACE

FOLEWOOD ROAD

HASSELL CLOSE

HATFIELD PLACE

NOTTINGHAM ROAD

RAILWAY ROAD

JULIMAR ROAD

LINK ROAD

WHITFIELD ROAD

BOYAGERRING ROAD

BISHO

P COURT

TEMP

LAR L

ANE

NOTTINGHAM ROAD

HEMIANDRA PLACE

BROA

DGRO

UNDS PLACE

RETFORD ROAD

STIRLINGIA DRIVE

MURRAY WALKWAY

NARDIE DRI VE

MASTALERZ RETREAT

SANDPLAINR OAD

FOLEWOOD ROAD

DUKE ST NORTH

PIONEER PLACE

WICKLOW ROAD

RACECOURSE ROAD

FOLEWOOD ROAD

EXTRACTS PLACE

WHITELAKES DRIVE

RANGE ROAD

NORTHAM-TOODYAY ROAD

SETTLERSR IDGE

HENRY ST WEST

RAYNE

R LOOP

CHARCOAL LANE

TOODYAY WEST ROAD

WEED

ON ENTRANCE

DONKEY CROSSING

TANNINPLACE

WESTVIEW PLACE

GADSDON PASS

ANZAC AVENUE

GOOMALLING-TOODYAY ROADSTIRLING TERRACE

TOODYAY ROAD

HARPER ROAD

T OMKINS B END

TELEGRAPH ROAD

ISOTOMA ROAD


MACDON ALD RETREAT

SHERWOOD ROAD

TELE

GRAP

HRO

AD

CAMPBELL CHASE

GOOMALLING-TO

ODYAY ROAD

WHITFIELD ROAD


TOODY AY R OAD

WHITELAKES DRIVE

NOCKDOMINIE ROAD

SCA1

SCA3

SCA2

SCA2

A 7

A 1 0

SU7

SU15

SU1

SU9

RR3RR3

RR3

RR3 RR3

RR3

RR3

CE

E

IS

R10/20

R10/20

R2.5

R2.5

R10/20

R10/40

R2.5

R10/40

R10/40

R10/20

R10/40

R10

R30

R10

R10/20

R10/20 R10/20

R10/20

R2.5

R2.5

R10/20R10/20

R10

R2.5

R10/20

R10/20

R10/20

R30

R2.5

R10/20

R10/20

R2.5

R10

R10/20

R10/20

R10/20

R10/20

R10/20

R2.5

R10

R2.5

R10/40

R2.5

R10/20

R2.5

R2.5

R2.5

R2.5

R2.5

R10/20

R10

R10/20

R2.5

R2.5

R10/20

R10/20

R10/20

Shire of Toodyay


MAP: Toodyay Townsite


DRAFT ONLY


CemeteryCE Education E Emergency ServicesES Government ServicesGS Infrastructure Services IS Recreational R Railways State Forest







+++

+ + + + + +

+++


+++

+ + + + + +

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+++

+ + + + + +

+++


No Zone

N0 200 400 600 800

Meters

92


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Simplified preparation or adoption of a new local planning scheme flowchart

93


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1

Shire of Toodyay Local Planning Scheme No. 5

Part 1 – Summary of Local Planning Strategy Actions

Strategy

Ref. Action Timeframe LPS5 Ref.

1.1 Growth & Settlement

a. Align zone name with Schedule 1 Part 3 model provisions for local planning schemes of

the Regulations (model provisions) – Residential Development to Urban Development. Short Term Tables 3 & 4

b./c.

Introduce a new Private Clubs, Institutions and Places of Worship zone from the model

provisions in lieu of using Special Use zones where appropriate, to introduce

development controls, including permissibility within the Zoning Table. Objectives as per

model provisions.

Short Term Tables 3 & 4

d. Review the residential density codes and insert according provisions into LPS5 regarding

the utilisation of dual coding to a maximum density of R40. Short Term Maps 3 & 4

e. Recognise the existing pattern of subdivision by rezoning:

i. Foggarthorpe Estate encompassing Lots 291 to 322 Tompkins Bend; Lots 275 to 285

and 286 to 299 Weedon Crescent; Lots 234, 235, 255 to 260, 261 to 271, 9013 and

9500 Rayner Loop; Lots 272 to 274 and 9009 Drummond Street; Lots 226 to 233, 236 to

242 and 9006 Gadsdon Pass, Nunile from Residential Development to Residential

R10 to provide a more appropriate zoning and to enable application of the R-

Codes through the Scheme. Note: Lots that are within the SCA2 – Toodyay Bypass

area will remain in the SCA.

DA1 – Short

Term Map 4

97

2

Strategy


ii. Lots 1, 2, 3, 17, 18, 25, 26, 29, 30 33, 34, 37, 38, 41, 42, 45, 46, 49, 50, 53, 54, 100, 101,

200, 201, 502 Julimar Road and Lots 3, 4, 5 Lukin Street, Toodyay from Special

Residential and Residential Development to Residential R2.5 to provide a more

appropriate zoning and to enable application of the R-Codes.

DA2 – Short

Term Map 4

iii. Lot 10 Northam-Toodyay Road, Dumbarton from Special Residential to Residential

R2.5 to provide more appropriate zoning and to enable application of the R-Codes.

DA3 – Short

Term Map 4

iv. Lots 13 and 50 Northam-Toodyay Road, Dumbarton from Special Residential to

Residential R2.5 to provide more appropriate zoning and to enable application of

the R-Codes.

DA4 – Short

Term Map 4

v. Glencoe Estate comprising of Lots 107 to 117 Macdonald Retreat and Lots 101 to

106 Campbell Chase, Dumbarton from Special Residential to Residential R2.5 to

provide more appropriate zoning and to enable application of the R-Codes.

DA5 – Short

Term Map 4

vi. Lots 3, 4, 33, 34, 37, 43, 45, 46, 49, 50, 53, 54, 54, 56, 75 (UCL) and 89 Julimar Road; Lot

88 Beaufort Street; Lots 3 and 54 Baring Street; Lot 37 River Road; Lots 47 and 48

Clarkson Street; Lot 38 Grey Street; Lots 1, 2 and 39 Wellington Street; and Lots 44, 46

and 49 Beaufort Street, West Toodyay from Special Residential and Lot 29 Julimar

Road from Reserve – Recreation and Conservation to Residential R2.5 to a more

appropriate zoning in lieu of a reserve.

DA6 – Short

Term Map 3

vii. Portions of Lots 30 to 35 and 129 and 130 Leeder Road, Toodyay located outside the

floodway from Reserve – Recreation and Conservation to Residential R2.5 to a more

appropriate zoning in lieu of a reserve.

DA7 – Short

Term Map 3

f.

Areas currently zoned as ‘Residential Development’ (to be renamed ‘Urban

Development’) are not be developed until a structure plan has been prepared and

there is adequate connection to water, power and sewerage services. The structure

Short Term Clause 32

(9)-(11)

98

3

Strategy


plan must be prepared in accordance with Part 4 of the deemed provisions of the

Regulations and must specifically provide for the staging of subdivision and

development of the area and the provision of community infrastructure.

g.

Delete the current Wetland/River Channel Special Control Area and insert a new Avon

River Special Control Area in its place to ensure that any development takes place in

such a manner so as to safeguard the welfare of people in the area.

Short Term Maps 3 & 4

1.2 Heritage

a. Review the existing Heritage List as per clause 8 of the deemed provisions of the

Regulations, to incorporate as the Heritage List for the purposes of LPS5. Short Term In progress

b.

Review the current local planning policies and design guidelines for heritage places,

including determining if the heritage precincts should be converted to designated

heritage areas in LPS5.

Short Term In progress

c. Develop a local planning policy containing heritage controls for the proposed Town

Centre Precinct Special Control Area, and another policy for the rest of the Shire. Short Term In progress

d.

Introduce exempt development and supplemental provisions for places and areas listed

on the Shire’s Heritage List as follows:

i. Building maintenance that does not involve the removal of, or damage to, the

existing fabric of the building or the use of different materials.

ii. Repairs, including replacing missing or deteriorated fabric with like-for-like fabric,

that does not involve the removal of, or damage to, the significant fabric of the

building.

iii. Repainting of the surface of a building in the same colour scheme and paint type if

they are appropriate to the substrate and do not endanger the survival of earlier

Short Term Schedule A

99

4

Strategy


paint layers and without disturbing or removing an earlier paint layer unless it is

chalking, flaking or peeling.

1.3 Tourism

a.

The General Agriculture zone should be flexible to accommodate appropriate tourism

uses to enable farmers to diversify their activities to ensure sustainable development of

the Shire.

Ongoing Table 4

b.

Identify appropriate tourist land uses to be included in LPS5. The use classes, in most

cases, should be a ‘D’ or ‘A’ use in zones considered acceptable for each specific

tourist land use.

Short Term Table 4

1.4 Town Centre & Employment Lands

a.

Align zone names to the model provisions as follows:

i. Town Centre to Commercial. Short Term Tables 3 & 4

ii. Mixed Business to Mixed Use. Objectives as per Strategy. Short Term Tables 3 & 4

c. Introduce new Service Commercial and Industrial Development zones as per the model

provisions. Objectives as per model provisions. Short Term Tables 3 & 4

f. Establish a Town Centre Precinct Special Control Area. Short Term Map 4

g. Insert provisions to require approval for development within the Town Centre Precinct

Special Control Area in accordance with Clause 61(3) of the deemed provisions. Short Term Schedule 3

h. Adopt a Local Planning Policy to support the Town Centre Precinct Special Control area

to provide guidance on development, heritage and advertising requirements. Short Term In progress

100

5

Strategy


i.

Introduce a supplemental provision to exempt minor advertisements in the Town Centre

Special Control Area from the requirement for development approval where they do

not obstruct the footpath or obstruct traffic and are only displayed during operating

hours.


j.

Rezone Lots 2-6 and 325 Clinton St; Lots 23-24 Fiennes St; Lots 50, 500-501 Duke St; and

Lots 176-177 Hammersley St, Toodyay from Residential R30 to Mixed Use to provide

additional employment and commercial land as a logical expansion to the Toodyay

townsite. Residential development to meet the requirements of R10/40 R-Coding.

DA8 – Short

Term Map 4

l. Rezone Lots 44, 45, 46, 67, 300 and 311 Stirling Terrace, Toodyay from Mixed Business to

Mixed Use.

DA 17 –

Short Term Map 4

m. Rezone Lots 17, 18, 19, 20, 24, 31, 42, 100, 150, 267, 270, 271 and 272 Stirling Terrace,

Toodyay from Mixed Business to Service Commercial.

DA 18 –

Short Term Map 4

n.

Review the permitted uses and development controls, including policy provisions in the

Light Industrial zone to ensure consistency with zone objectives and to prevent land use

conflict and amenity impacts.

Short Term Table 4

o. Require structure planning for lots with subdivision potential that adjoin the Avon River. Short Term SCA2

q.

Insert into Schedule 2 – Additional Uses: No: 10

Description of Land: Pt Lots 54 & 55 and Lot 56 Railway Road, Toodyay

Additional Use: Industry – Light

Conditions:

1. The approved additional use is for the sales and servicing of pumps.

2. The use may not be altered, extended or expanded without the approval of the

local government.

Short Term Schedule 1

101

6

Strategy


3. The hours of operation are restricted to 7am to 5pm Monday to Friday, except in

emergency situations.

4. The business shall not involve the presence, use or calling of a vehicle of more than

4.5 tonnes tare weight.

1.6 Transport & Infrastructure

a. Facilitate the extension of infill sewerage within the Toodyay townsite. Ongoing Maps 3 & 4

e.

Introduce an additional supplemental provision within LPS5 as follows: Public works

undertaken by a State or local government and are consistent with the objectives of the

zone or ultimate purpose of the reserve.


f.

Review the residential density codes and introduce dual coding where reticulated

sewerage is available in the Toodyay townsite to maximise use of infrastructure and to

encourage medium density development, including aged and affordable housing

(subject to appropriate planning being undertaken). Insert provisions into LPS5

regarding utilisation of the dual coding and requirements prior to development.

DA10 – Short

Term Maps 3 & 4

1.7 Mining & Extractive Industries

a.

Insert ‘Industry – Mining’ as a use within the Zoning table (Table 1) and list it as an ‘A’ use

within the ‘General Farming’ zone and an ‘X’ use for all other zones. Include the

following footnote to Table 1 – Zoning Table: ‘Mining’ covered by the Mining Act 1978 is

exempt from the requirement for planning approval and will be determined in

accordance with the Mining Act 1978.

Short Term Table 4

102

7

Strategy


b.

Insert the following clause into Part 6 – Development and Use of Land of LPS5:

Requirement for consultation to commence mining

In considering proposals to commercially extract minerals, Council may exercise its

discretion to inform the Minister for Mines and the Minister for Planning in writing that the

granting of a mining lease or general purpose lease is contrary to the provisions of the

Scheme and the Local Planning Strategy.

Short Term

Clause

34(82) &

(83)

1.8 Waste Management

a.

Use of standard definitions, permissibility and guiding information in local planning

instruments to achieve a consistent and co-ordinated approach to waste management

facilities.

Ongoing

Table 4 &

Part 6 -

Definitions

b. Continue to identify waste disposal facilities as an ‘X’ use in LPS5. Ongoing Table 4

c. Require applicants or landowners to apply for a rezoning for waste disposal facilities. Ongoing Table 4

d.

Identify a buffer of 500 metres (or less if justified) around the Opal Vale landfill site at Lot

11 Chitty Road, Toodyay to ensure sufficient separation from sensitive and/or

incompatible uses.

DA11 – Short

Term

Strategy

Map 2

e.

Rezone the Shire’s Waste Transfer Station located on Lot 105 (Reserve 3014) Railway

Road, Toodyay from Recreation and Conservation: Parks and Recreation reserve to

Public Purposes reserve.

DA12 – Short

Term Map 4

1.9 Agriculture

b.

The General Agriculture zone should be flexible to accommodate appropriate tourism

uses to enable farmers to diversify their activities to ensure sustainable development of

the Shire.

Ongoing Table 4

103

8

Strategy


e.

Rezone Lots 112, 113 & 124 Chrimes Place, Lots 114, 115 & 117 Frank Venn Place and Lots

118 Clackline Toodyay Rd, Hoddys Well to Rural and delete Special Use Zone No. 5 from

Schedule 4.

Short Term Map 2

1.10 Rural Living

a. Align zone name to the model provisions as follows: Rural Living to Rural Smallholdings. Short Term Tables 3 & 4

d. Recognise the existing subdivision pattern and land use by rezoning:

i. Lots 1, 2, 7, 8, 10 to 20, 51, 530 to 531, Julimar Road; Lot 7 Plunkett Road; Lots 500, 520

to 524, 526 to 529, 532 to 534 Nerramine Drive; and Lots 503 to 508, 511 to 519, 535

Timberden Drive, Julimar from Rural to Rural Smallholdings. Schedule to contain

provisions to restrict any further subdivision.

DA13 – Short

Term Map 1

ii. Rugged Hills Estate comprising of Lots 46 to 49 Weird Road; Lots 50, 51, 201, 202, 204,

217 to 223 Wilkerson Road; Lots 205, 206 and 233 Flexuosa Place; Lots 207 to 216

Ridley Circle; Lots 33 and 34 Kane Road; and Lot 55 Julimar Road, West Toodyay from

Rural to Rural Residential. Schedule to contain provisions to restrict any further

subdivision.

DA14 – Short

Term Map 1

iii. Lots 2, 6, 7 and 108 Fitzgerald Terrace; and Lot 5 Picnic Hill Road, West Toodyay from

Rural to Rural Residential. Schedule to contain provisions to restrict any further

subdivision.

DA15 – Short

Term Map 3

1.11 Biodiversity

a.

Introduce a new Environmental Conservation zone from the model provisions to enable

appropriate subdivision and formal protection of areas of high biodiversity significance.

Objectives as per model provisions.

Short Term Tables 3 & 4

104

9

Strategy


c. Rezone a portion of Lots 10 and M1989 Clackline-Toodyay Road, Hoddys Well from Rural

to Environmental Conservation to reflect the purposes of subdivision approval.

DA16 – Short

Term Map 2

e.

Ensure clauses in LPS 5 are adequate to request information on vegetation, flora and

fauna is provided to support proposals for rezoning, subdivision and development of

land that have the potential to impact on biodiversity.

Short Term Clause 32

f. Introduce tree preservation provisions into the scheme to protect significant trees from

development and clearing and to protect the landscape of Toodyay. Short Term

Clause

32(23)

g.

Delete the Avon River Valley Special Control Area and insert a new Avon River Special

Control Area to ensure development does not impact on the role of the river during

flood events.

Short Term SCA2

1.12 Landscape Protection

b. Delete the Avon River Valley and the Landscape Control Special Control Areas from the

local planning scheme. Short Term SCA2

c.

Introduce development provisions into LPS5 to protect valued rural and natural

landscape, particularly within the view shed, of the Avon River and tourist routes, to

achieve the objectives of the Strategy.

Short Term Clause

32(74)- (78)

e. Along identified routes consider requiring view shed mapping as part of the Structure

Planning process. Short Term

Clause

32(77)

105

WHEATBELT NORTH REGIONAL ROAD GROUP Comprising Avon, Kellerberrin, North East and Moora Sub Groups

WHEATBELT SOUTH REGIONAL ROAD GROUP

Comprising Hotham-Dale, Lakes, Narrogin and Roe Sub Groups All correspondence to RRG Secretariat, Main Roads WA PO Box 333 NORTHAM WA 6401

Briefing Note: Wheatbelt Secondary Freight Route August 2018

OVERVIEW

The Wheatbelt Secondary Freight Route (WSFR) network in the Main Roads WA Wheatbelt region comprises some 4,400km of Local Government managed roads that connect with State and National highways to provide access for heavy vehicles into the region. These roads are intended to enable large, high productivity trucks safe and cost effective access to business. The WSFR project is developing a business case, with the supporting evidence and documentation required, to seek the addition of a program of road improvements across the network be added to the Infrastructure Australia Priority List.

WSFR WORKING GROUP

The project is being driven by local government authorities associated with the Regional Road Groups of the Wheatbelt Region. The project is intended to support and contribute to other work being undertaken by Main Roads WA, the Department of Transport and the Department of Primary Industries and Regional Development that is considering strategic transport investments across the agricultural regions through the Revitalising Agricultural Regional Freight (RARF) project.

A project Working Group has been established consisting of representatives from the following organisations: Wheatbelt North Regional Road Group (WN RRG) Wheatbelt South Regional Road Group (WS RRG) WA Local Government Association (WALGA) Regional Development Australia - Wheatbelt (RDA-W) Main Roads WA-Wheatbelt Region (MRWA-WR) Wheatbelt Development Commission (WDC)

The project has been encouraged by indications from the Federal Government that they are keen to receive well developed business cases for investment in nationally significant supply chains, with the Working Group

RRG

WN - LGAs

WDC

RDA-W

WS - LGAs

WALGA

MRWA - WR

107

developing the Wheatbelt Secondary Freight Routes project. Secondary Freight Routes connect with State and National highways, providing access for heavy vehicles into the region, allowing trucks safe, cost effective access to businesses.

GOAL - INFRASTRUCTURE AUSTRALIA INFRASTRUCTURE PRIORITY LIST

The immediate goal is the inclusion of the WSFR project on the Infrastructure Australia Infrastructure Priority List (IPL), which is a prioritised list of nationally significant investments. It provides decision makers with advice and guidance on specific infrastructure investments that will underpin Australia's continued prosperity. Infrastructure Australia is seeking submissions for the next update of the Infrastructure Priority List, which will be published in February 2019.

The long term goal is to obtain funding support from the Federal Government for a broadly estimated, $500 million capital works program over 10 - 20 year timeframe to bring the network up to a fit for purpose standard for current and anticipated future needs. In order to be considered for this list Infrastructure Australia require a Stage 4 Business Case submission.

Led by the Wheatbelt North and Wheatbelt South Regional Road Groups, work is underway to secure the funds needed to do the work required to formally submit the Wheatbelt Secondary Freight Routes proposal for consideration by Infrastructure Australia. RDA Wheatbelt (RDAW) have provided seed funding of approximately $80k to support project scoping with the aim of securing the $2 million to $5 million (depending on the findings) needed to development an investment ready business case. The project development costs are likely to be of the order of 1% of the final investment.

To be confident that sufficient funds are available before starting the detailed planning, engineering and costing, preliminary data has been collected from Local Governments concerning roads that have been identified as part of the network. These works constitute components associated with the development of Stages 1 and 2 of Infrastructure Australia’s IPL submission process.

The WSFR Working Group proponents are currently investigating funding options for funding the Stage 4 IPL submission of up to $5M. This has primarily sought State Government support of $1.25 million cash through the Leverage Fund, administered by the Department of Primary Industries and Regional Development, conditional upon Federal cash support of $3.5 million through an application to the Building Better Regions Fund and Local Government cash and in-kind support of $350,000. These funds will be utilised to prepare complete and compliant Stage 1 to Stage 4 submissions to Infrastructure Australia. If successful, this will result in the project being added to the Infrastructure Priority List, facilitating conversations with the Federal Government for capital funding contributions.

AUSTRALIAN FEDERAL GOVERNMENT – INQUIRY INTO NATIONAL FREIGHT AND SUPPLY

CHAIN PRIORITIES

The Federal Government has announced the Roads of Strategic Importance (ROSI) initiative. The aim of this initiative is to implement actions that address findings from the Inquiry into National Freight and Supply Chain Priorities.

The Federal Government has allocated $3.5 billion over the next decade through the new Roads of Strategic Importance (ROSI) initiative, to ensure key freight roads efficiently connect agricultural and mining regions to ports, airports and other transport hubs.

The Major Project Business Case Fund will also provide an Australian Government contribution towards planning and business case development on projects with clear strategic merit. The Fund will facilitate earlier Australian Government engagement in the project planning stage to ensure broader Commonwealth objectives are considered as projects are developed. $250M has been allocated towards planning and business cases development works on projects across the country, as priorities are identified through ongoing consultation with state and territory governments.

In July 2017 RDA Wheatbelt of behalf the Wheatbelt RRG submitted a full paper to the National Freight and Supply Chain Priorities Inquiry (July 2017 RDA Wheatbelt Inc Submission to the Inquiry into National

108

Freight and Supply Chain Priorities), which discusses the various issues in relation to the need for the WSFR project to receive priority.

This paper outlined the fundamental issues that will be addressed by this project are the growing and changing freight task, consolidation of grain receival facilities, increasing use of larger vehicles, pressure to increase supply chain productivity, poor road safety outcomes and the lack of available capital to meet requirements.

The efficiency of supply chains serving industries in the Wheatbelt region is determined by the performance of the weakest link. Failure to maintain and improve productivity of the secondary freight network will reduce the international competitiveness of the Wheatbelt agricultural sector, which underpins employment and economic activity in the region. Transport links need to be addressed if the production of this sector is to be supported.

WA STATE GOVERNMENT – DEPARTMENT OF TRANSPORT: REVITALISING AGRICULTURAL

REGIONAL FREIGHT PROJECT

Separately Western Australian Department of Transport (DoT) in association with Department of Industry and Regional Development (DPIRD) and Main Roads WA are developing a strategy and investment proposals to support improvements to freight related infrastructure in the agricultural regions. The project team is working to ensure that the need for investment in Local Government roads (secondary freight routes) is reflected in the analysis to ensure these don’t remain the weakest link in the supply chain.

The WSFR Working Group has submitted a draft submission to the RARF project which outlines the process undertaken so far as part of the WSFR project, route identification, data collection, project scoping and costing, business case development and initial route prioritisation. This submission is on behalf of all local governments associated with the Wheatbelt RRG. It focuses on the priorities of local government roads within the region.

WSFR Working group will continue to work with MRWA WR and WDC as part of the RARF project consultation, and see this consultation as ongoing throughout the course of 2018 and beyond. The WSFR is representative of the views of all Wheatbelt local governments through the RRG, will be the key local government consultation point for the RARF Project. The Committee through its membership is in regular consultation with both MRWA WR and WDC, as part of our project development.

PROPOSED BUDGET AND FUNDING OPTIONS

The draft budget and potential funding options are summarises as follows:

Capital Cost $500M Details

Planning Cost $5M ~1% of capital cost

Federal Govt $3.5M BBRF - requires co-contribution; or Major Project Business Case Fund

WA State Govt $1.25M DPIRD Leverage Fund DoT – RARF

Local Govt $250K Approx. - $6K each from 42 LGAs

Feedback from DPIRD regarding the Leverage Fund application of $1.2M by RDA-Wheatbelt on behalf of WSFR, was that the application was considered better suited for MRWA consideration and to link into with the current RARF project work given the significant alignment between the two sets of work. It was recommended that the WSFR Working Group continue to pursue their relationship with DoT and MRWA to ensure the requirements of the WSFR are adequately included in the RARF activities. The WSFR Working Group has

109

continued on-going discussions and consultation with RARF via Main Roads WA-WR and WDC as directed by DPIRD.

ADVOCACY AND CONSULTATION

The working group is continuing to use every opportunity to promote and seek support for the proposal with stakeholders, the community and political leaders at Federal and State level. It will be helpful if Local Governments can support this effort. The way in which this is done will depend on the audience and the key issues in your area. However, the common messages are:

1. Industry and jobs depend on an efficient supply chain in order to remain internationally competitive; 2. The supply chain is only as strong as the weakest link, which are typically the connections to the

major highways; 3. The size, weight and productivity of trucks has increased and is expected to continue to do so; 4. The road freight task has increased and is expected to continue to do so; 5. Local Governments in the Wheatbelt Regions are spending more than $100m per year maintaining

roads. To make this expenditure more efficient, some roads need to be upgraded to a higher standard as they were not designed for the purposes for which they are now used;

6. This proposed project is a step change for a defined network. Once delivered it will contribute to lower freight costs, lower road network operating costs and a safer road network.

At the Federal level Ministers Corman and Porter as well as Members Melissa Price and Rick Wilson have received a briefing. At the State level, Ministerial advisers and senior department staff have been briefed and discussions held with local members Darren West and Mia Davies.

State support for an application to Infrastructure Australia will be critical. The project team is seeking to ensure that this work supports and is supported by other project work being undertaken by the Department of Transport in conjunction with Main Roads WA and the Department of Primary Industries and Regional Development analysing strategic freight issues. It also builds on work completed in 2017 looking specifically at the agricultural lime freight task.

A summary of consultation undertaken is as follows:

Organisation Personnel Details

Local Govt 42 LGAs RRG WN and WS

Project scoping Data collection Technical Representatives

Federal Govt McCormack and McVeigh Ministers Corman and Porter Members Melissa Price and Rick Wilson RDA Wheatbelt

Advisor Briefing Teleconference Summary Documentation

State Govt DPIRD - Minister MacTiernan DoT – Minister Saffioti RAFT MRWA WR WDC

State Leverage Fund – requested $1.25M RARF Submission In-principle support Communication conduit

Industry CBH Ag Lime WA

Match priority routes Lime Strategy

Infrastructure Australia Nicole Lockwood (Director) Advice on IA Stage 3 – 4 submission Assistance at each step

Freight and Logistics Council Kellie Houlahan (Policy Adviser) Conduit to State Govt

110

Phase 1 complete ($433,522) 2 year consultation and

agreement as to the priority routes across

the network

Phase 2 Underway ($233,980) collection of

technical data , estimated costing,

baseline business case and CBA

Phase 3 ($5,100,000) full engineering design

works, costing to an Infrastructure Australia standard. Completed IA

applciation.

Capital Funding Request to

Federal Government

AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION - NATIONAL LOCAL ROADS AND

TRANSPORT CONGRESS

In November 2017 Cr Ricky Storer, President of the Shire of Koorda and Chair of the WN RRG, delivered a presentation outlining the proactive, collective approach of Wheatbelt Councils to the regional freight challenges and the outcomes that would result from investment in secondary freight routes in the Wheatbelt at the Australian Local Government Association National Local Roads and Transport Congress. The Hon Darren Chester, Minister for Infrastructure and Transport as well as Acting Minister for Regional Development and Local Government delivered a presentation during the same session which was attended by a number of senior Federal Government officers and more than 200 Local Government delegates from around Australia.

PROJECT METHODOLOGY

Over the last 2 years 42 Local Government authorities across the Wheatbelt region have collaborated to identify priority routes across the Secondary Freight Network and have also participated in a technical data collection process led by the Shire of Dandaragan to estimate costs, preparation of a business case and a cost benefit analysis of the work to be undertaken. The in-kind investment by Local Government to date, facilitated through the RRG, is estimated to be well in excess of $750,000.

The work flow is currently nearing the end of Phase 2 and seeking resources to support Phase 3. No capital funding request can occur without Phase 3 being completed (a requirement of the Federal funding processes for capital projects over $100m).

Two workshops were undertaken in March 2018 that reviewed the road and traffic data available. The Technical Representatives from each of the Regional Road Group Sub-groups were invited to participate in these workshops, along with Main Roads WA staff and other stakeholders. The workshops provided direction to the consultants that have been commissioned by RDA Wheatbelt to prepare the funding submission for Building Better Regions Fund.

Phase 1: Scoping 1. Assessment of the condition of the existing road network (based on available data supplemented with

consultation and field investigations) covering the identified secondary freight network. 2. Development of transport modelling to inform scope and design criteria. 3. Development and agreement as to the scope and standards required across the 80+ routes. 4. Development of concept design to facilitate a P50 cost estimate for the 80+ routes (including

methodology to determine costings across a large road network with limited data). 5. Assessment and prioritisation of routes for a program of delivery including supporting justification for

costs and benefits within a business case framework. The cost estimating process for this phase will require input from a number of disciplines including the following consultants;

geotechnical environmental consultation transport and traffic engineering civil engineering

111

Phase 2: Preparation of Business Case and BBRF application This phase is used to undertake the work required to compile the evidence and complete the business case to support the submission for the required funding amount (determined from Phase 1). Completion of this Phase is subject to finalisation of the required co-contributions based on the figure calculated in Phase 1.

RDA Wheatbelt is providing seed funding for this Phase to be completed subject to the agreement of RRG North and South in relation to meeting the required minimum co-contribution level. The required co-contributions are set by the Federal Government based on the physical location of the benefit of the project. For areas classified as Remote or Very Remote the required co-contribution is 25% of the project amount (i.e. $1 for every $3 of grant funding). For other classifications it is $1 for $1.

Tasks to complete Phase 2 include the following:

1. Undertake problem definition and needs assessment 2. Develop opportunity statement based on potential benefits of the project 3. Quantify benefits of undertaking the work against the following areas:

a. Criteria 1: Economic Benefit b. Criteria 2: Social Benefit

4. Provide Input as necessary into the following areas a. Criteria 3: Value for Money b. Criteria 4: Project Delivery

5. Collation of business case and supporting evidence for inclusion in BBRF application.

PROJECT SCOPING

This process has been an excellent example of a large number of local governments (42) working together on a common strategic regional priority. To date, local government staff has provided a large amount of information and data in an in-kind capacity. The key undertakings of the project so far are:

1. Identification of nominated WSFR roads based upon a simple criteria developed by RRG with routes that: i. Listed on Roads 2030. ii. Regional Distributor that connects Regional Centres or major freight generating locations. iii. Parallel routes not to be closer than 20km apart. iv. Route not to duplicate or replace existing freight routes on State or National Highways. v. Routes serving significant recent increases in regional freight that is anticipated to be sustained.

2. Determination of basic project framework and minimum design standards. 3. Road condition assessment of all identified roads across 42 local governments against minimum

design standards. 4. High level scope of works and order of magnitude costs for upgrades required. 5. A summary of data collection and assessment across the 42 local of governments for both Wheatbelt

north and south is:

Route

Length (km)

Proposed

Works (km)

Proposed

Length (%)

Indicative

Costs ($)

Wheatbelt

North 1,608 1,134 71 $ 197,000,000

Wheatbelt

South 2,729 1,717 63 $ 296,000,000

TOTAL 4,337 2,851 66 $ 493,000,000

112

BUSINESS CASE

The WSFR engaged economic consultant, Pracsys, to develop a BBRF business case for the planning and staging prioritisation of the secondary freight routes. This planning work will inform the strategic allocation of road capital works funding provided to LGAs in the region, identifying the economically optimal sequence for developing the network and ensuring that roads are designed and constructed to an optimal standard from a ‘whole-of-life’ asset management perspective. If successful, BBRF funding will allow for the development of a detailed scope of works that will form the basis for a subsequent submission for Infrastructure Australia funding. It will therefore be important to consider the benefits associated with both the initial planning stage, and broader project, within the BBRF Business Case.

The methodology was divided into two components:

1. Phase 1: Estimating Benefits High Level at an IA IPL submission level and for the BBRF proposal It is recommended that a Benefit Cost Ratio (BCR) of at least 1.2 be targeted as lower levels are unlikely to attract funding under the BBRF. In addition, a $30 million impact threshold applies to IA funding applications. This phase will be used to understand and produce high level estimates of project benefits, informing a ‘go/no go’ decision for phase 2.

2. Phase 2: Developing a BBRF CBA and Business Case Based on the outcomes of Phase 1, document a concise Cost-Benefit Analysis and Business Case in support of the BBRF submission.

Estimating Planning Benefits The benefits attributable to the Wheatbelt secondary freight routes prioritisation planning process were outlined and in turn used to provide a preliminary prioritisation of works for internal review. Benefits were calculated where possible, however some benefits are unquantifiable, and other benefits are best left for in-depth quantification in the detailed planning phase. The methodology included:

Investigate plausible project benefits and compare to typical costs Apply assumed BCRs to hypothetical 100km works segments (over 5 to 10 years) Conduct comparison of net benefit using scenarios

Scenario A: Conduct works without strategic planning – using randomised project sequence Scenario B: Conduct works based on strategic planning - using an optimised project sequence

The detailed planning exercise is expected to achieve a benefit in the order of $20 million based solely on the benefits gained from freight route prioritisation.

Initial Prioritisation System The WSFR were evaluated on a route-by-route basis to give an early indication of their relative upgrade priorities. The evaluation conducted was a Multiple Criteria Analysis (MCA) assessing the following criteria weightings – this may be added to in future:

Attachment 1 shows a the initial first draft of the staging plan and prioritisation process. This will evolve as further planning is undertaken and additional data collected.

113

PROPOSED DELIVERY METHODOLOGY

The Working Group is currently investigating a number of delivery methods for the development of the IA Stage 4 submission. These will largely be dependent upon the level of funding available. The options considered include complete outsourcing of the project, or a collaborative delivery method undertaken by the RRG and its associated LGA staff with various levels of support from consultants and/or Main Roads WA staff. The more collaborative model provides the opportunity to utilise the technical skills of staff within the region that have the greatest understanding and knowledge of the road network and its associated issues. It also allows for collaboration amongst all stakeholders and working party members, as well the opportunity for information sharing, capacity building and upskilling. The latter approach would entail local government and state government agency staff working together to deliver a project with regional benefits.

The proposed delivery options are:

Option A - Fully Funded – Consultant Delivery $5M Technical Consultant

Full project delivery Target greater number of routes Wider scale technical input

Local Government Project Management Input from Technical Working

Group MRWA

Technical Support Review

Option B - Partially Funded – RRG Delivery $1M - $5M depending upon funding levels

LGA project team could be funded or In-kind.

MRWA FTE WDC FTE

LGA – Project Delivery Team LGA Driven Technical Working Group Project Delivery Team Technical Consultant

Technical Consultant Funding used for specific technical

purposes Targeted technical input Prioritised routes Economic assessment and

business case development

IMPLICATIONS FOR LOCAL GOVERNMENT

The in-kind support from staff and Councillors at 42 Local Governments who have provided data so far is greatly appreciated.

1. Road Group Sub Groups have undertaken ongoing consultation via the Sub-groups and Technical Representative regarding outcomes being requested through this project to ensure they properly reflects the needs of LGAs in progressing the WSFR network. It would be of value if each Shire could ensure their representative receives these monthly updates (you can add them to the mailing list through [email protected] )

2. Cash Co-contributions are requested from LGA with a contribution of $6,000 per local government being requested to provide an overall contribution of $250,000 across the 42 LGA. It is requested that these funds come from 2018/19 budgets and request each LGA to draft an Agenda Item – August or September Council Meetings

3. Shire of Dandaragan will be undertaking the project management role for this application (should it proceed) on behalf of all 42 local governments (thankyou Dandaragan).

4. It is still the intention to seek other forms of co-contribution for this project as outlined. 5. The Working Group will continue to work towards the development of a Technical Working Group and

Project Delivery Team. It will seek to identify potential resources for these roles through the RRG and nominations via Sub-groups and their respective LGAs. Positions within these groups may be either funded or in-kind depending upon funding available or the ultimate delivery methodology.

114

Pay/Type Date Name Description

IPV617 11/07/2018 Bendigo Bank Payroll PPE 10/07/18 110105.42

IPV618 25/07/2018 Bendigo Bank Payroll PPE 24/07/18 110971.47

1708 11/07/2018 Construction Training Fund BCITF Levies - Jun 18 1099.31

1709 11/07/2018 Department Mines, Industry Regulation & Safety BS Levies - Jun 18 1109.20

1710 11/07/2018 Shire of Toodyay BS & BCITF Commissions Mar - Jun 18 488.00

1711 31/07/2018 Karen Sinclair Refund of Memorial Hall Bond 500.00

BPV3538 01/07/2018 Bendigo Bank Transfer Fees 10.00

BPV3539 01/07/2018 Bendigo Bank Monthly Service Fee 10.00

BPV3540 01/07/2018 Bendigo Bank Transaction Fees Charged - Jun 18 11.85

BPV3541 01/07/2018 Bendigo Bank Bpay Monthly Biller Fee 160.82

BPV3542 02/07/2018 Commonwealth Bank Merchant Fees - Jun 18 42.90

BPV3543 02/07/2018 Westnet Morangup Library Internet 278.90

BPV3544 02/07/2018 Alleasing Solar Panel Leasing - Depot & Library 1407.46

BPV3545 03/07/2018 Commonwealth Bank Merchant Fee 45.87



BPV3548 06/07/2018 Commonwealth Bank Account Fee - Jun 18 1.54

BPV3549 06/07/2018 Commonwealth Bank IT Hardware & Software Lease - Stdyay004 527.74

BPV3550 09/07/2018 Fuji Xerox Photocopier Lease - Depot, Library & V/C 470.34


BPV3552 13/07/2018 CNH Industrial Capital Iveco Truck Lease 3207.70

BPV3553 14/07/2018 Bendigo Bank R Koch - Credit Card Jun 18 4.00

Card Fee 4.00

BPV3554 14/07/2018 Bendigo Bank C Luangala - Credit Card Jun 18 245.66

City of Perth Parking - MCS - CPA Workshop 12.10

Puma Yanchep - Fuel P429 85.51

Caltex Yanchep - Fuel P429 50.07

Card Fee 4.00

Caltex Yanchep - Fuel P429 93.98

BPV3555 14/07/2018 Bendigo Bank G Bissett - Credit Card Jun 18 1927.54

Toodyay Tyre & Exhaust - Tyre Repair P449 35.00

Dept of Mines, Industry Regulation & Safety - Renewal of Registration 883.20

- Building Surveying Practioner - SBS

JDG Sim Pty Ltd - EOI Brochures for Syreds Cottage 416.13

BCF Australia - Cemetery Gazebo 239.20

Transcoast Holdings - Cemetery Chairs 313.50

Shire of Toodyay

List of Payments Presented to Council for Period 1 July 2018 to 31 July 2018

Amount

W:\CEOSEC\Agendas & Minutes - Council\00 2018 (OCM)\08 August 2018 (OCM)\28 Aug 2018 REPORTS\9.4.1 zAtt List of Payments -1 July 2018 1 of 9115


Shire of Toodyay


Amount

Mr Magic Car Wash Mundaring - P449 16.35

City of Perth Parking - Planning Information Seminar - MPD 8.06

City of Perth Parking - Planning Information Seminar - PO 12.10

Card Fee 4.00

BPV3556 14/07/2018 Bendigo Bank S Scott - Credit Card Jun 18 158.10

Caltex Star Mart High Wycombe - Fuel P446 94.00

Economic Development Australia - Creating a More Enabling 48.00

Business Environment - CEO

Card Fee 4.00

City of Perth Parking - Tourism WA Meeting - CEO 12.10

BPV3557 14/07/2018 Bendigo Bank S Patterson - Credit Card Jun 18 1951.43

JB Hifi Chadstone - Bluetooth Kit for Fire Support Vehicle 201.99

Access Antennas - Mobile Phone Cradle & Aerial - Fire Support Vehicle 368.00

Caltex Star Shop Stratton - Fuel P428 95.02

BP Langford - Fuel P428 93.97

Toodyay Post Office - FCO Gift Cards 1,188.45

Card Fee 4.00

BPV3558 14/07/2018 Bendigo Bank A Bell - Credit Card June 2018 636.84

Wilson Parking - Public Library Meeting - MCD 15.12

Puma Energy El Caballo - Fuel P456 20.02

Coles Mundaring - Farewell Lunch & Gift - V/C Staff 142.85

Avon Accommodation York - Our Heritage Forum - Musem Curator 110.00

Forum Advocate - Our Heritage Forum - Musem Curator 65.00

Dept of Racing, Gaming & Liquor - IFF Liquor Licence 111.00

Displays 2 Go - Graphicc Design Artwork Fee for Pop Up Counter 109.85

Woolworths Mundaring - V/C Fan Heater 59.00

Card Fee 4.00

BPV3559 16/07/2018 Commonwealth Bank Bpoint Transaction Fees 33.83

BPV3560 16/07/2018 Fuji Xerox Photocopier Lease - Building & Planning 155.10

BPV3561 16/07/2018 Komatsu Grader Lease 4901.37

BPV3562 16/07/2018 Fuji Xerox Photocopier Lease - Admin 370.70

BPV3563 17/07/2018 Commonwealth Bank IT Hardware & Software Lease -- Stdyay011 & Stdyay010 3112.19

BPV3564 23/07/2018 Sheriff's Office Lodgement Fee - Infringement P0921 63.50

BPV3565 23/07/2018 Sheriff's Office Lodgement Fee - Infringement F1072 63.50





Shire of Toodyay


Amount


BPV3569 23/07/2018 Western Australian Treasury Corporation Government Guarantee Fee 7285.13












BPV3581 30/07/2018 Commonwealth Bank IT Hardware & Software Lease - Sdtyay002 104.72

12507 02/07/2018 Department of Transport Various Shire Vehicle & Plant Registrations 8373.35

12508 03/07/2018 Shire of Toodyay Library Book Purchases 624.60

12509 17/07/2018 Australian Institute of Building Surveyors 18/19 Membership - SBS 550.00

12510 17/07/2018 Old Gaol Museum Old Gaol Volunteer Reimbursements - Jul 18 400.00

12511 17/07/2018 Optus Wireless Broadband - Jun 18 28.94

12512 17/07/2018 Shire of Toodyay - Visitor Centre Petty Cash Parking - Seminars, Postage & Stationery 106.00

12513 17/07/2018 Shire of Toodyay - Admin Petty Cash Refreshments - Admin, Elections, Budget Meetings & Training Costs - SFO 253.65

12514 17/07/2018 Telstra Corporation Limited Telephone Charges 4945.83

12515 17/07/2018 Water Corporation Water Charges 12761.05

12516 17/07/2018 Synergy Electricity Charges 4390.90

12517 31/07/2018 Shire of Toodyay - Library Petty Cash Book Purchases & Stationery 77.40

12518 31/07/2018 Synergy Electricity Charges 682.60

EFT24239 11/07/2018 Shire of Toodyay Salaries & Wages Payroll Deductions 1433.00

EFT24240 17/07/2018 H & H Architects Toodyay & Goomalling Aged Care Services 7376.05

EFT24241 17/07/2018 Australia Post Postage - Jun 18 428.68

EFT24242 17/07/2018 Avon Skip Bins Skip Bin Hire - Depot, Showgrounds & Memorial Hall 415.00

EFT24243 17/07/2018 Autopro Northam Vehicle & Plant Parts 319.89

EFT24244 17/07/2018 Arm Security Alarm Monitoring - Administration, Community Centre, Connors Mill 410.84

EFT24245 17/07/2018 Ag Implements Merredin P/L Hose - P400 84.00

EFT24246 17/07/2018 Avon Waste Waste Collection 13030.26

EFT24247 17/07/2018 Abco Products Admin Cleaning Products 95.72

EFT24248 17/07/2018 Andrew Carr Welding & Carpentry Tree Removal - Bilya Walk Track 80.00



Shire of Toodyay


Amount

EFT24249 17/07/2018 Ampac Debt Recovery Rates Debt Recovery Costs - Jun 18 1146.42

EFT24250 17/07/2018 Acot500 LED Hardwired Beacons - P400 1320.00

EFT24251 17/07/2018 Boc Gases Medical Oxygen Cylinder Hire 18/19 - BFB 807.84

EFT24252 17/07/2018 Toodyay & Districts Community Financial Services Ltd Reimbursement of Wilson Security Inv No. BBO160 - Insurance Claim 796.65

EFT24253 17/07/2018 Broderick Waste Solutions Pty Ltd WTS Management & Waste Removal 7453.16

EFT24254 17/07/2018 John Butler V/C Consignment Stock - Jun 18 7.73

EFT24255 17/07/2018 J Blackwood & Son Pty Ltd 24 Dividers - Depot Workshop 140.45

EFT24256 17/07/2018 Courier Australia Freight 23.53

EFT24257 17/07/2018 Construction Equipment Australia Radiator & Parts - P400 5373.20

EFT24258 17/07/2018 The Cola Cafe Refreshments - Jul 18 Forum 333.00

EFT24259 17/07/2018 Winc Australia P/L Stationery - Library, Admin, Museum, VC & Depot 612.53

EFT24260 17/07/2018 Countrywide Windscreens Stonechip Repair on Windscreen - BFRMCO 88.00

EFT24261 17/07/2018 Alison Cromb V/C Consignment Stock - Jun 18 82.19

EFT24262 17/07/2018 Conplant Bracket Light Holder, Front Cover & Headlight - P450 3367.30

EFT24263 17/07/2018 Sandra Cousins V/C Consignment Stock - Jun 18 7.50

EFT24264 17/07/2018 Dunnings Investments Pty Ltd Water Bottles - Library 25.60

EFT24265 17/07/2018 Landgate Land Enquiries, GRV & UV Valuations 296.40

EFT24266 17/07/2018 Government of WA Department of Environment Regulation Waste Transfer Station Licence - 18/19 324.71

EFT24267 17/07/2018 Daves Property Improvements Minor Maintenance Repairs & Test and Tag 499.40

EFT24268 17/07/2018 Datacom Systems WA Exchange on-Line - Office 365 Project 19346.25

EFT24269 17/07/2018 DMC Cleaning Corporation Pty Ltd Contract Cleaning - Jun 18 9471.34

EFT24270 17/07/2018 AK Evans Earthmoving Refilling of Shire Fire Water Tanks 2200.00

EFT24271 17/07/2018 Easifleet Payroll Deductions 852.19

EFT24272 17/07/2018 Flat Out Freight Delivery of Banners on the Terrace 18.65

EFT24273 17/07/2018 Fuji Xerox Australia Pty Ltd Building Dept Photocopier Readings - June 18 16.83

EFT24274 17/07/2018 SF Fitzgerald Plumbing & Gas Plumbing Repairs - Duidgee Park Toilets, Medical Centre & 2725.70

Sewer Repairs - Butterley House 0.00

EFT24275 17/07/2018 Fire & Safety WA Staff Fire Extinguisher Training 900.00

EFT24276 17/07/2018 Grocotts Electrical Service Electrical Repairs - Youth Hall 4103.00

EFT24277 17/07/2018 MD & FA Glossop Connect Pump at Bejoording Fire Shed 1094.50

EFT24278 17/07/2018 Vodafone Hutchinson Australia P/L Pager Charges - Jul 18 405.90

EFT24279 17/07/2018 John Hansen Police Clearance 54.30

EFT24280 17/07/2018 Heartlands Vet Hospital Impounded Horse Fees 523.57

EFT24281 17/07/2018 Toodyay Hardware & Farm Misc Hardware Supplies 1016.85

EFT24282 17/07/2018 G Horsfield Window Cleaning - Shire Buildings 1110.00

EFT24283 17/07/2018 Hot Spot Electrical Electrical Work - Admin Upgrade 1914.00



Shire of Toodyay


Amount

EFT24284 17/07/2018 Institute of Public Works Engineering Australasia Ltd Nams Plus Suscription Fee 18/19 814.00

EFT24285 17/07/2018 Glenwarra Development Services Town Planning Contractor - Jun 18 3300.00

EFT24286 17/07/2018 Kleen West Distributers Admin Cleaning Products 103.29

EFT24287 17/07/2018 Air Liquide WA Pty Ltd Monthly Gas Cylinder Rental E & G 48.71

EFT24288 17/07/2018 Local Government Professionals Australia WA CDN Spotlight Forum - MPP 110.00

EFT24289 17/07/2018 James Liddle - Comnet Completion of Cabling Works - Admin Refurb 1920.00

EFT24290 17/07/2018 Micks Fx Electrix Light Repairs - Youth Hall, Admin, Lee-Steere, Community Centre & Single Line

Drawing -

3553.00

New Coondle Fire Shed 0.00

EFT24291 17/07/2018 Marketforce Advertising - Vernice Extractive Industry, Strategic Plan & 941.40

Vehicle Dealership 0.00

EFT24292 17/07/2018 Midalia Steel P/L Steel 220.00

EFT24293 17/07/2018 Moore Stephens Tax Workshop - SFO & Interim Billing Audit 30/6/18 Year 10010.00

EFT24294 17/07/2018 Mayday Earthmoving Excavator & Water Cart Hire - IGA Carpark 1265.00

EFT24295 17/07/2018 Mountain Park on Avon V/C Consignment Stock - Jun 18 78.78

EFT24296 17/07/2018 Metal Artwork Creations Councillors Name Plaques 102.30

EFT24297 17/07/2018 Applied Industrial Technologies Pty Ltd Hose - P400 102.30

EFT24298 17/07/2018 Northam Towing Services Abandoned Vehicle Towing 660.00

EFT24299 17/07/2018 The Workwear Group Staff Uniforms 284.05

EFT24300 17/07/2018 Open Systems Supply 12 Acer Computers 16978.50

EFT24301 17/07/2018 Officeworks Stationery 83.41

EFT24302 17/07/2018 JL Hickey & JW Plummer Stock Fence Repair - Balgaling Reserve 120.00

EFT24303 17/07/2018 Pnd Automotvie Electrical Service Charging Circuit & New Charger - Morangup Fire Station 425.70

EFT24304 17/07/2018 Quilts By Robyn V/C Consignment Stock - Jun 18 190.00

EFT24305 17/07/2018 Southern Cross Austereo Pty Ltd I Love the Avon Valley Campaign - Jun 18 627.00

EFT24306 17/07/2018 Colas WA Sealing - Racecourse Road 5898.20

EFT24307 17/07/2018 Ringa Civil Truck Hire - Bull, Bulligan & Syred Roads 26284.50

EFT24308 17/07/2018 Ramm Software Pty Ltd Ramm Annual Support & Maintenance 18/19 8328.75

EFT24309 17/07/2018 Misty Rogers V/C Consignment Stock - Jun 18 11.16

EFT24310 17/07/2018 Stephen Carrick Architects Pty Ltd Provision of Heritage Advisory Services - Jun 18 1303.50

EFT24311 17/07/2018 Shawmac Pty Ltd Civil Design Works - Rec Precinct 14974.58

EFT24312 17/07/2018 Shire of Beverley Reimbursement of Vehicle Usage - BFRMCO - Jul 18 1381.18

EFT24313 17/07/2018 Sheffield Metal Fabrication Animal Traps 556.80

EFT24314 17/07/2018 Toodyay Traders Misc Hardware & Chainsaw & Assessories - SES 1478.79

EFT24315 17/07/2018 Toodyay Herald Advertising - Intention to Sell Property 112.05

EFT24316 17/07/2018 Shire of Northam Disposal of Waste- Jun 18 7982.60

EFT24317 17/07/2018 Toodyay IGA Staff Amenities - Jun 18 795.92



Shire of Toodyay


Amount

EFT24318 17/07/2018 Jtagz Pty Ltd Dog Registration Tags 588.50

EFT24319 17/07/2018 Toodyay Newsagency Newspapers - Jun 18 118.60

EFT24320 17/07/2018 The Toodyay Lodge No 37 W.A.C. 18/19 Contributiont to Electricity Charges for SOT Wireless Microwave System 400.00

EFT24321 17/07/2018 Toodyay Historical Society V/C Consignment Stock - Jun 18 15.00

EFT24322 17/07/2018 The Shoe Repair Man Museum Display Case Lock 40.00

EFT24323 17/07/2018 Tourism Council Western Australia Ltd V/C Memberships & Accreditation- 18/19 1579.00

EFT24324 17/07/2018 Deborah Termann V/C Consignment Stock - Jun 18 32.00

EFT24325 17/07/2018 Toodyay Tyre & Exhaust Replacement Tyres - P425, P438 & P439 833.00

EFT24326 17/07/2018 Toodyay Community Resource Centre Membership 18/19 50.00

EFT24327 17/07/2018 Vernice P/L Dolly Hire - Bulligan, Ferguson & Telegraph Roads 6732.00

EFT24328 17/07/2018 It Vision Aust Ltd Annual Licence 18/19 45169.34

EFT24329 17/07/2018 Veris Australia Pty Ltd Survey Works - Sheen & Bejoording Roads 3289.00

EFT24330 17/07/2018 Wright Express Aust Pty Ltd SES Fuel Card Admin Fee - Jun 18 16.50

EFT24331 17/07/2018 Waterman Irrigation Standpipe Access 1/7/18 - 31/12/18 257.40

EFT24332 17/07/2018 Wheatbelt Office & Business Machines V/C, Library & Depot Photocopier Print Readings 1358.94

EFT24333 17/07/2018 Woodlands Distributors & Agencies Dog Litter Bags 392.70

EFT24334 17/07/2018 Wren Oil Waste Oil Disposal & Compliance Fees 16.50

EFT24335 17/07/2018 Child Support Agency Payroll Deductions 379.94

EFT24336 17/07/2018 Health Insurance Fund Payroll Deductions 176.20

EFT24337 25/07/2018 Shire of Toodyay Salaries & Wages Payroll Deductions 1433.00

EFT24338 31/07/2018 Project Directors Australia Goomalling Aged Care - Project Magement 4950.00

EFT24339 31/07/2018 Shire of Victoria Plains Vic Plains Aged Care - Reimbursement for Invoices Paid Direct 66876.70

Nichol Plumbing & Porters Engineering 0.00

EFT24340 31/07/2018 Autopro Northam Vehicle & Plant Supply Parts 1421.49

EFT24341 31/07/2018 Australia Day Council of WA 18/19 Gold Membership 577.50

EFT24342 31/07/2018 Ability Auto Door P/L Automatic Door Parts - Bank 297.00

EFT24343 31/07/2018 Avon Waste Waste Collection 13156.43

EFT24344 31/07/2018 Ampac Debt Recovery Debt Recovery Costs - Jul 18 2633.46

EFT24345 31/07/2018 Avon Paper Shred Shredder Bin Pickup & Destruction 70.00

EFT24346 31/07/2018 Avon Valley Toyota New Vehicle Registration - BFRMCO 442.00

EFT24347 31/07/2018 Assetval Pty Ltd Valuations for Infrastructure Assets 17/18 - Final Payment 3795.00

EFT24348 31/07/2018 Australasian Fire & Emergency Service Authorities Council

(Afac)

Mapping & Prescribed Burning Conference - BFRMCO 605.00

EFT24349 31/07/2018 Broderick Waste Solutions Pty Ltd WTS Management F/E 17/7/18 4290.00

EFT24350 31/07/2018 Craig Brook Monthly Member Attendance Allowance - Jul 18 1080.33

EFT24351 31/07/2018 Benjamin Bell Monthly Members Attendance Allowance - Jul 18 1080.33

EFT24352 31/07/2018 B Waddell Consulting Engineers Pty Ltd Inspection & Report - Ringa Railway Bridge 880.00



Shire of Toodyay


Amount

EFT24353 31/07/2018 CWA Toodyay Refreshments - Unveiling of Bus Crash Plaque 375.00

EFT24354 31/07/2018 Child Support Agency Payroll Deductions 383.14

EFT24355 31/07/2018 Construction Equipment Australia Expansion Tank - P400 904.43

EFT24356 31/07/2018 Therese Chitty Monthly Members Attendance Allowance - Jul 18 1690.16

EFT24357 31/07/2018 The Cola Cafe Refreshments - Council & Budget Meeting - Juy 18 545.50

EFT24358 31/07/2018 Corsign (WA) Pty Ltd Stickers - P444 66.00

EFT24359 31/07/2018 Corporate Living Admin Refurb - Final Payment 46148.12

EFT24360 31/07/2018 Judy Dow Monthly Members Attendance Allowance - Jul 18 1080.33

EFT24361 31/07/2018 Daves Property Improvements Paint Doors - Admin Refurb & Fixing Plaque to Bus Crash Site Memorial 665.50

EFT24362 31/07/2018 Dmc Cleaning Corporation Pty Ltd Contract Cleaning - Jul 18 9673.73

EFT24363 31/07/2018 Easifleet Payroll Deductions 852.19

EFT24364 31/07/2018 Fuji Xerox Australia Pty Ltd Admin Photocopier Print Readings - Jun 18 2405.78

EFT24365 31/07/2018 SF Fitzgerald Plumbing & Gas HWS - 19B Clinton St Duplex, Duidgee Park & Pelham Toilets Repairs 1298.00

EFT24366 31/07/2018 Paula Greenway Monthly Members Attendance Allowance - Jul 18 1080.33

EFT24367 31/07/2018 Grocotts Electrical Service Electrical Repairs - Oval, Grandstand & Pavilion 1932.60

EFT24368 31/07/2018 Health Insurance Fund Payroll Deductions 176.20

EFT24369 31/07/2018 Hills Fire Equipment Service Servicing Shire Fire Equipment 2558.60

EFT24370 31/07/2018 JR & A Hersey PPE, Barrier Mesh, Cable Ties 802.84

EFT24371 31/07/2018 Hot Spot Electrical Install Outdoor Power Point - 19B Clinton St Duplex 313.50

EFT24372 31/07/2018 GR Hasenfuss Test & Tag - Admin 990.00

EFT24373 31/07/2018 Interfire Agencies Pty Ltd Hi-Vis Vest - Ranger 201.19

EFT24374 31/07/2018 Glenwarra Development Services Planning Contractor - Jul 18 3850.00

EFT24375 31/07/2018 Jason Signmakers 2 Quad Stands - P461 202.40

EFT24376 31/07/2018 Local Government Professionals Australia WA 18/19 Corporate Membership 2394.00

EFT24377 31/07/2018 Bill Manning Monthly Members Attendance Allowance - Jul 18 1080.33

EFT24378 31/07/2018 LGIS (Jardine Lloyd Thompson) 18/19 Insurances 137891.93

EFT24379 31/07/2018 LGISWA 18/19 Insurances 158080.67

EFT24380 31/07/2018 Julians Pest Control Pest Control - Pavilion 385.00

EFT24381 31/07/2018 Scott Patterson Reibursement of Training Costs 1777.87

EFT24382 31/07/2018 Josh Richards Library Author Talk 350.00

EFT24383 31/07/2018 Brian Rayner Monthly Members Attendance Allowance - Jul 18 4112.17

EFT24384 31/07/2018 Sage Consulting Engineers Pty Ltd Stage 4 Lighting Design - Rec Precinct 3173.50

EFT24385 31/07/2018 Shire of Beverley Vehicle Usage - 1 - 15/8/18 BFRMCO 945.59

EFT24386 31/07/2018 Toodyay Express Freight 110.00

EFT24387 31/07/2018 Toodyay Newsagency Newspapers 107.30

EFT24388 31/07/2018 Eric Twine Monthly Members Attendance Allowance - Jul 18 1080.33



Shire of Toodyay


Amount

EFT24389 31/07/2018 Toodyay Naturalists Club Inc Contribution Towards Golden Anniversay Celebrations 300.00

EFT24390 31/07/2018 Veris Australia Pty Ltd Subdivision Fees - 33 Telegraph Rd 5607.49

EFT24391 31/07/2018 Western Australian Local Government Association Membership Subscriptions 18/19 20870.26

EFT24392 31/07/2018 Rob Welburn Monthly Members Attendance Allowance - Jul 18 1080.33

EFT24393 31/07/2018 Wolfcom Australia Pty Ltd Camera & Accessories - Rangers 479.00

EFT24394 31/07/2018 Wacwil Landscaping & Earthworks Pty Ltd Footpath Extension & Pram Ramp IGA Carpark 1980.00

DD23020.1 06/07/2018 Western Australian Treasury Corporation Loan No. 65 Payment - Community Centre 6827.07

DD23032.1 10/07/2018 Jac Retirement Fund Payroll Deductions 635.57

DD23032.2 10/07/2018 Ioof Pursuit Select Personal Superannuation Superannuation Contributions 237.12

DD23032.3 10/07/2018 MLC Superfund Superannuation Contributions 198.42

DD23032.4 10/07/2018 Hesta Superannuation Contributions 117.32

DD23032.5 10/07/2018 Local Government Superannuation Scheme - Pool A Superannuation Contributions 297.83

DD23032.6 10/07/2018 Bendigo & Adelaide Bank Staff Superannuation Plan Superannuation Contributions 109.95

DD23032.7 10/07/2018 WA Super Payroll Deductions 13831.85

DD23032.8 10/07/2018 Hostplus Super Superannuation Contributions 1611.27

DD23032.9 10/07/2018 Australian Super Superannuation Contributions 2542.98

DD23047.1 24/07/2018 Jac Retirement Fund Payroll Deductions 635.57

DD23047.2 24/07/2018 Ioof Pursuit Select Personal Superannuation Superannuation Contributions 291.84

DD23047.3 24/07/2018 MLC Superfund Superannuation Contributions 198.42

DD23047.4 24/07/2018 Hesta Superannuation Contributions 234.64

DD23047.5 24/07/2018 Local Government Superannuation Scheme - Pool A Superannuation Contributions 397.10

DD23047.6 24/07/2018 Rest Superannuation Superannuation Contributions 51.12

DD23047.7 24/07/2018 Bendigo & Adelaide Bank Staff Superannuation Plan Superannuation Contributions 112.82

DD23047.8 24/07/2018 Ramsay Superannuation Fund Superannuation Contributions 364.80

DD23047.9 24/07/2018 WA Super Payroll Deductions 13379.91

DD23055.1 30/07/2018 Western Australian Treasury Corporation Loan No. 63 Payment - Bank Building 9266.79

DD23032.10 10/07/2018 BT Lifetime Super Superannuation Contributions 95.61

DD23032.11 10/07/2018 Bendigo Superannuation Plan Superannuation Contributions 126.21

DD23032.12 10/07/2018 Colonial First Choice Employer Super Superannuation Contributions 233.47

DD23032.13 10/07/2018 National Mutual Retirement Fund Superannuation Contributions 335.48

DD23032.14 10/07/2018 Amp Financial Superannuation Contributions 135.29

DD23047.10 24/07/2018 Hostplus Super Superannuation Contributions 1756.19

DD23047.11 24/07/2018 Australian Super Superannuation Contributions 2511.56

DD23047.12 24/07/2018 BT Lifetime Super Superannuation Contributions 112.82

DD23047.13 24/07/2018 Bendigo Superannuation Plan Superannuation Contributions 151.07

DD23047.14 24/07/2018 Colonial First Choice Employer Super Superannuation Contributions 233.47



Shire of Toodyay


Amount

DD23047.15 24/07/2018 National Mutual Retirement Fund Superannuation Contributions 335.48

DD23047.16 24/07/2018 AMP Financial Superannuation Contributions 136.68

Total Payments 1,132,632.59

IPV/BPV 250,524.27

Trust 3,196.51

EFT 788,211.77

DD Super 41,411.86

DD Loans 16,093.86

Muni Chqs 33,194.32

TOTAL 1,132,632.59


STATEMENT OF COMPREHENSIVE INCOME

LONG TERM FINANCIAL PLAN 2018/2019 TO 2027/2028(BY NATURE OR TYPE)

2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28

Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget

$ $ $ $ $ $ $ $ $ $

Revenue

Rates 6,381,727 6,541,270 6,704,802 6,872,422 7,044,233 7,220,338 7,400,847 7,585,868 7,775,515 7,969,903

Operating grants, subsidies and

contributions 1,433,572 2,154,118 2,200,782 2,348,473 2,297,214 2,367,026 2,397,935 2,449,964 2,503,137 2,557,480

Fees and charges 1,258,100 1,285,778 1,314,065 1,342,975 1,372,520 1,402,716 1,433,575 1,465,114 1,497,347 1,530,288

Interest earnings 185,000 106,979 107,655 108,483 109,330 110,195 111,080 111,983 112,907 113,851

Other revenue 20,000 20,440 20,890 21,349 21,819 22,299 22,790 23,291 23,803 24,327

9,278,399 10,108,584 10,348,194 10,693,703 10,845,115 11,122,575 11,366,226 11,636,220 11,912,708 12,195,848

Expenses

Employee costs (4,537,774) (4,479,741) (4,578,037) (4,677,840) (4,780,042) (4,884,475) (4,991,137) (5,100,393) (5,212,044) (5,326,140)

Materials and contracts (2,791,750) (2,751,203) (2,941,682) (3,019,132) (3,097,635) (3,326,422) (3,317,516) (3,412,044) (3,484,536) (3,586,722)

Utility charges (237,723) (242,953) (248,298) (253,760) (259,343) (265,049) (270,880) (276,839) (282,930) (289,154)

Depreciation on non-current assets (3,706,700) (3,584,114) (3,666,836) (3,628,898) (3,646,677) (3,620,468) (3,595,123) (3,566,252) (3,545,910) (3,524,027)

Interest expenses (178,038) (203,021) (244,150) (228,319) (215,070) (201,187) (185,758) (174,151) (162,055) (149,445)

Insurance expenses (256,750) (263,321) (269,114) (275,035) (281,086) (287,270) (293,590) (300,049) (306,650) (313,396)

Other expenditure (116,157) (101,462) (103,694) (105,975) (108,307) (110,690) (113,125) (115,614) (118,157) (120,757)

(11,824,892) (11,625,816) (12,051,813) (12,188,960) (12,388,159) (12,695,561) (12,767,129) (12,945,342) (13,112,281) (13,309,640)

(2,546,493) (1,517,231) (1,703,619) (1,495,257) (1,543,043) (1,572,986) (1,400,902) (1,309,122) (1,199,573) (1,113,792)

Non-operating grants, subsidies and

contributions 4,964,252 2,297,228 1,383,181 1,273,054 1,080,657 1,100,031 1,119,832 1,140,068 1,160,750 1,181,886

Profit on asset disposals 101,685 1,760 0 33,141 115,058 0 0 0 0 0

Loss on asset disposals (194,752) 0 (47,137) 0 0 0 (140,558) (36,764) (98,419) (93,827)

Net result 2,324,692 781,757 (367,575) (189,062) (347,329) (472,955) (421,629) (205,818) (137,242) (25,733)

Other comprehensive income

Changes on revaluation of non-current assets 0 0 0 0 0 0 0 0 0 0

Total other comprehensive income 0 0 0 0 0 0 0 0 0 0

Total comprehensive income 2,324,692 781,757 (367,575) (189,062) (347,329) (472,955) (421,629) (205,818) (137,242) (25,733)

This statement is to be read in conjunction with the accompanying notes.

125

LONG TERM FINANCIAL PLAN 2018/19 TO 2027/28

BASIS OF PREPARATION REVENUES (CONTINUED)

The Long Term Financial Plan has been prepared in accordance with applicable FEES AND CHARGES

Australian Accounting Standards (as they apply to local government Revenues (other than service charges) from the use of facilities

and not-for-profit entities), Australian Accounting Interpretations, and charges made for local government services, sewerage rates,

other authorative pronouncements of the Australian Accounting rentals, hire charges, fee for service, photocopying charges,

Standards Board, the Local Government Act 1995 and licences, sale of goods or information, fines, penalties and

accompanying regulations. Material accounting policies which have administration fees. Local governments may wish to disclose more

been adopted in the preparation of this LTFP are presented detail such as rubbish collection fees, rental of property, fines and

below and have been consistently applied unless stated penalties, other fees and charges.

otherwise.

INTEREST EARNINGS

Except for cash flow and rate setting information, the LTFP has Interest and other items of a similar nature received from bank

also been prepared on the accrual basis and is based on historical and investment accounts, interest on rate instalments, interest

costs, modified, where applicable, by the measurement at fair value on rate arrears and interest on debtors.

of selected non-current assets, financial assets and liabilities.

OTHER REVENUE / INCOME

THE LOCAL GOVERNMENT REPORTING ENTITY Other revenue, which can not be classified under the above

All funds through which the Shire of Toodyay controls headings, includes dividends, discounts, rebates etc.

resources to carry on its functions have been included in the

financial statements forming part of this LTFP. EXPENSES

EMPLOYEE COSTS

In the process of reporting on the local government as a single unit, All costs associated with the employment of person such as

all transactions and balances between those Funds (for example, salaries, wages, allowances, benefits such as vehicle and

loans and transfers between Funds) have been eliminated. housing, superannuation, employment expenses, removal

expenses, relocation expenses, worker's compensation

All monies held in the Trust Fund are excluded from the financial insurance, training costs, conferences, safety expenses, medical

statements. examinations, fringe benefit tax, etc.

KEY TERMS AND DEFINITIONS - NATURE OR TYPE MATERIALS AND CONTRACTS

All expenditures on materials, supplies and contracts not

REVENUES classified under other headings. These include supply of goods

RATES and materials, legal expenses, consultancy, maintenance

All rates levied under the Local Government Act 1995 . Includes agreements, communication expenses, advertising expenses,

general, differential, specific area rates, minimum rates, interim membership, periodicals, publications, hire expenses, rental,

rates, back rates, ex-gratia rates, less discounts offered. Exclude leases, postage and freight etc. Local governments may wish

administration fees, interest on instalments, interest on arrears to disclose more detail such as contract services, consultancy,

and service charges. information technology, rental or lease expenditures.

SERVICE CHARGES UTILITIES (GAS, ELECTRICITY, WATER, ETC.)

Service charges imposed under Division 6 of Part 6 of the Local Expenditures made to the respective agencies for the provision

Government Act 1995 . Regulation 54 of the Local Government of power, gas or water. Exclude expenditures incurred for the

(Financial Management) Regulations 1996 identifies these reinstatement of roadwork on behalf of these agencies.

as television and radio broadcasting, underground electricity and

neighbourhood surveillance services. Exclude rubbish removal INSURANCE

charges. Interest and other items of a similar nature received from All insurance other than worker's compensation and health

bank and investment accounts, interest on rate instalments, benefit insurance included as a cost of employment.

interest on rate arrears and interest on debtors.

LOSS ON ASSET DISPOSAL

PROFIT ON ASSET DISPOSAL Loss on the disposal of fixed assets includes loss on disposal

Profit on the disposal of assets including gains on the disposal of of long term investments.

long term investments. Losses are disclosed under the expenditure

classifications. DEPRECIATION ON NON-CURRENT ASSETS

Depreciation expense raised on all classes of assets.

OPERATING GRANTS, SUBSIDIES AND

CONTRIBUTIONS INTEREST EXPENSES

Refer to all amounts received as grants, subsidies and Interest and other costs of finance paid, including costs of

contributions that are not non-operating grants. finance for loan debentures, overdraft accommodation and

refinancing expenses.

NON-OPERATING GRANTS, SUBSIDIES AND

CONTRIBUTIONS OTHER EXPENDITURE

Amounts received specifically for the acquisition, construction of Statutory fees, taxes, provision for bad debts, member's fees or

new or the upgrading of noncurrent assets paid to a local State taxes. Donations and subsidies made to community groups.

government, irrespective of whether these amounts are received

as capital grants, subsidies, contributions or donations.

126


LONG TERM FINANCIAL PLAN 2018/2019 TO 2027/2018(BY PROGRAM)

2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28


$ $ $ $ $ $ $ $ $ $

Revenue

Governance 59,500 60,809 62,147 63,514 64,911 66,339 67,799 69,290 70,815 72,373

General purpose funding 7,437,013 8,231,795 8,430,841 8,634,894 8,843,939 9,058,098 9,277,497 9,502,265 9,732,532 9,968,435

Law, order, public safety 373,358 381,044 389,427 397,994 406,750 415,699 424,844 434,191 443,743 453,505

Health 64,500 65,919 67,369 68,851 70,366 71,914 73,496 75,113 76,766 78,454

Education and welfare 0 0 0 0 0 0 0 0 0 0

Housing 10,500 10,731 10,967 11,208 11,455 11,707 11,965 12,228 12,497 12,772

Community amenities 720,900 736,760 752,969 769,534 786,464 803,766 821,449 839,520 857,990 876,866

Recreation and culture 125,000 127,024 129,093 231,207 133,367 155,575 137,832 140,138 142,495 144,904

Transport 175,128 175,128 178,981 182,918 186,943 191,055 195,259 199,554 203,944 208,431

Economic services 197,000 201,334 205,763 210,290 214,917 219,645 224,477 229,415 234,463 239,621

Other property and services 115,500 118,041 120,638 123,292 126,004 128,776 131,610 134,505 137,464 140,488

9,278,399 10,108,584 10,348,194 10,693,703 10,845,115 11,122,575 11,366,226 11,636,220 11,912,708 12,195,848

Expenses excluding finance costs

Governance (813,077) (863,131) (856,339) (868,500) (863,048) (902,100) (897,676) (937,796) (934,481) (975,754)

General purpose funding (440,623) (333,675) (339,916) (329,342) (336,128) (423,065) (350,153) (357,398) (364,802) (372,369)

Law, order, public safety (1,239,420) (1,144,678) (1,165,077) (1,175,435) (1,196,774) (1,218,525) (1,240,730) (1,263,457) (1,286,692) (1,310,442)

Health (295,939) (289,340) (294,650) (296,533) (302,135) (307,861) (313,713) (319,694) (325,806) (332,053)

Education and welfare (64,034) (63,876) (65,210) (64,674) (66,097) (67,551) (69,037) (70,556) (72,108) (73,695)

Housing (39,307) (46,160) (46,470) (46,787) (47,112) (47,443) (47,782) (48,128) (48,482) (48,843)

Community amenities (1,300,252) (1,296,849) (1,324,800) (1,341,850) (1,370,819) (1,400,250) (1,430,254) (1,461,019) (1,492,485) (1,524,658)

Recreation and culture (1,465,415) (1,667,573) (1,784,885) (1,883,897) (1,916,456) (1,949,732) (1,983,740) (2,018,497) (2,054,017) (2,090,320)

Transport (4,481,610) (4,174,562) (4,355,522) (4,373,891) (4,462,256) (4,532,637) (4,569,589) (4,581,292) (4,622,535) (4,646,972)

Economic services (1,183,766) (1,156,906) (1,180,782) (1,187,393) (1,211,906) (1,236,655) (1,261,819) (1,287,714) (1,314,218) (1,341,330)

Other property and services (323,411) (378,094) (386,145) (385,213) (393,785) (402,565) (411,551) (420,747) (430,158) (439,788)

(11,646,854) (11,414,844) (11,799,795) (11,953,514) (12,166,516) (12,488,384) (12,576,046) (12,766,297) (12,945,783) (13,156,223)

Finance costs

Recreation and culture (136,422) (175,855) (221,059) (208,937) (196,989) (184,463) (170,397) (160,480) (150,150) (139,389)

Transport (34,040) (31,701) (29,040) (26,509) (24,654) (22,714) (20,686) (18,565) (16,347) (14,028)

Economic services (3,603) (2,362) (1,043) 0 0 0 0 0 0 0

Other property and services (3,973) (1,054) (876) 0 0 0 0 0 0 0

(178,038) (210,972) (252,018) (235,446) (221,642) (207,177) (191,083) (179,045) (166,498) (153,417)

(2,546,493) (1,517,231) (1,703,619) (1,495,257) (1,543,043) (1,572,986) (1,400,902) (1,309,122) (1,199,573) (1,113,792)

Non-operating grants, subsidies and contributions 4,964,252 2,297,228 1,383,181 1,273,054 1,080,657 1,100,031 1,119,832 1,140,068 1,160,750 1,181,886

Profit on disposal of assets 101,685 1,760 0 33,141 115,058 0 0 0 0 0

(Loss) on disposal of assets (194,752) 0 (47,137) 0 0 0 (140,558) (36,764) (98,419) (93,827)

Net result 2,324,692 781,757 (367,575) (189,062) (347,329) (472,955) (421,629) (205,818) (137,242) (25,733)


Changes on revaluation of non-current assets 0 0 0 0 0 0 0 0 0 0

Total other comprehensive income 0 0 0 0 0 0 0 0 0 0

Total comprehensive income 2,324,692 781,757 (367,575) (189,062) (347,329) (472,955) (421,629) (205,818) (137,242) (25,733)


127


KEY TERMS AND DEFINITIONS - REPORTING PROGRAMS

In order to discharge its responsibilities to the community, Council has developed a set of operational

PROGRAM NAME OBJECTIVE ACTIVITIES

GOVERNANCE To provide a decision making Administration and operation of facilities and

process for the efficient allocation of scarce resources. services to members of Council, other costs that

relate to the tasks of assisting elected members

on matters which do not concern specific council

services. Development of policies, strategic

planning and long term financial plans.

GENERAL PURPOSE To collect revenue to allow for Rates, general purpose government grants and

FUNDING provisions of service. interest revenue.

LAW, ORDER, PUBLIC To provide services to help ensure Supervision of various by-laws, fire prevention,

SAFETY a safer community. emergency services and animal control.

HEALTH To provise an operational framework Food quality, pest control and operation of the

for good community health. medical centre.

EDUCATION AND To provide an operational framework Administration and support of welfare services

WELFARE for high quality education and such as senior citizens, disabled persons and

welfare services. associated grants and contributions.

HOUSING Ensure adequate housing Maintenance of staff housing and other rental

properties.

COMMUNITY Provide services required by the Rubbish collection services, operation of the

AMENITIES community. waste transfer station, enviromental protection,

administration of the local planning scheme,

community sponsorship and maintenance of

cemeteries.

RECREATION AND To establish and manage effectively Maintenance of halls, recreation centres and

CULTURE infrastructure and resources which various reserves, operations of library, heritage

will help the social wellbeing of the facilities and cultural activities.

community.

TRANSPORT To provide effective and efficient Construction and maintenance of roads and

transport services for the community. bridges, street lighting and depot maintenance

ECONOMIC To help promote the Shire and The regulation and provisions of tourism, area

SERVICES improve economic wellbeing. promotion, economic development, building

control, weed control and water standpipes

OTHER PROPERTY Private works, Public Works Overheads, Plant

AND Operation Costs and other unclassified items.

SERVICES

and financial objectives. These objectives have been established both on an overall basis, reflected

by the Shire's Community Vision, and for each of its broad activities/programs.

128

STATEMENT OF FINANCIAL POSITION


2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28


$ $ $ $ $ $ $ $ $ $

CURRENT ASSETS

Cash and cash equivalents 1,435,664 1,261,532 1,362,386 1,202,252 1,296,558 1,189,245 1,365,093 1,615,249 1,843,349 2,091,192

Investments

Trade and other receivables 1,304,934 1,304,934 1,304,934 1,304,934 1,304,934 1,304,934 1,304,934 1,304,934 1,304,934 1,304,934

Inventories 61,366 61,366 61,366 61,366 61,366 61,366 61,366 61,366 61,366 61,366

TOTAL CURRENT ASSETS 2,801,964 2,627,832 2,728,686 2,568,552 2,662,858 2,555,545 2,731,393 2,981,549 3,209,649 3,457,492

NON-CURRENT ASSETS

Other receivables 230,161 190,161 200,161 180,161 230,161 230,161 158,158 219,813 215,221 260,103

Inventories

Property, plant and equipment 34,148,219 37,921,348 37,542,200 37,578,236 37,154,785 36,518,606 35,902,363 35,095,093 34,404,615 33,686,236

Infrastructure 124,119,604 123,709,563 123,277,552 122,924,261 122,604,501 122,398,621 122,245,442 122,247,738 122,278,026 122,365,897

TOTAL NON-CURRENT ASSETS 158,497,985 161,821,072 161,019,913 160,682,658 159,989,447 159,147,388 158,305,963 157,562,644 156,897,862 156,312,236

TOTAL ASSETS 161,299,949 164,448,904 163,748,599 163,251,210 162,652,305 161,702,933 161,037,356 160,544,193 160,107,511 159,769,728

CURRENT LIABILITIES

Trade and other payables 415,852 507,496 516,578 496,578 546,578 384,060 415,852 415,852 415,852 415,852

Current portion of long term borrowings 240,977 342,730 342,730 342,730 342,730 342,730 342,730 342,730 342,730 342,730

Provisions 671,477 663,852 663,852 663,852 663,852 663,852 663,852 663,852 663,852 663,852

TOTAL CURRENT LIABILITIES 1,328,306 1,514,078 1,523,160 1,503,160 1,553,160 1,390,642 1,422,434 1,422,434 1,422,434 1,422,434

NON-CURRENT LIABILITIES

Long term borrowings 3,316,951 5,498,379 5,156,568 4,868,240 4,566,664 4,252,764 3,977,025 3,689,680 3,390,239 3,078,190

Provisions 82,909 82,909 82,909 82,909 82,909 82,909 82,909 82,909 82,909 82,909

TOTAL NON-CURRENT LIABILITIES 3,399,860 5,581,288 5,239,477 4,951,149 4,649,573 4,335,673 4,059,934 3,772,589 3,473,148 3,161,099

TOTAL LIABILITIES 4,728,166 7,095,366 6,762,637 6,454,309 6,202,733 5,726,315 5,482,368 5,195,023 4,895,582 4,583,533

NET ASSETS 156,571,783 157,353,538 156,985,962 156,796,901 156,449,572 155,976,618 155,554,988 155,349,170 155,211,929 155,186,195

EQUITY

Retained surplus 67,073,557 68,125,782 67,682,827 67,418,385 66,995,677 66,447,342 65,950,333 65,669,135 65,456,513 65,355,400

Reserves - cash backed 1,695,206 1,424,736 1,500,116 1,575,496 1,650,876 1,726,256 1,801,636 1,877,016 1,952,396 2,027,776

Revaluation surplus 87,803,020 87,803,020 87,803,020 87,803,020 87,803,020 87,803,020 87,803,020 87,803,020 87,803,020 87,803,020

TOTAL EQUITY 156,571,783 157,353,538 156,985,962 156,796,901 156,449,572 155,976,618 155,554,988 155,349,170 155,211,929 155,186,195


129

STATEMENT OF CASHFLOWS

LONG TERM FINANCIAL PLAN 2018/2019 TO 2027/2028(BY NATURE OR TYPE)

2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28


$ $ $ $ $ $ $ $ $ $

CASH FLOWS FROM OPERATING ACTIVITIES

Receipts

Rates 6,381,727 6,541,270 6,704,802 6,872,422 7,044,233 7,220,338 7,400,847 7,585,868 7,775,515 7,969,903


contributions 1,433,572 2,154,118 2,200,782 2,348,473 2,297,214 2,367,026 2,397,935 2,449,964 2,503,137 2,557,480

Fees and charges 1,258,100 1,285,778 1,314,065 1,342,975 1,372,520 1,402,716 1,433,575 1,465,114 1,497,347 1,530,288


Goods and services tax 0 0 0 0 0 0 0 0 0 0

Other revenue 20,000 20,440 20,890 21,349 21,819 22,299 22,790 23,291 23,803 24,327

9,278,399 10,108,584 10,348,194 10,693,703 10,845,115 11,122,575 11,366,226 11,636,220 11,912,708 12,195,848

Payments

Employee costs (4,537,774) (4,479,741) (4,578,037) (4,677,840) (4,780,042) (4,884,475) (4,991,137) (5,100,393) (5,212,044) (5,326,140)


Utility charges (237,723) (242,953) (248,298) (253,760) (259,343) (265,049) (270,880) (276,839) (282,930) (289,154)




(8,118,192) (8,041,702) (8,384,976) (8,560,062) (8,741,482) (9,075,092) (9,172,006) (9,379,090) (9,566,371) (9,785,614)

Net cash provided by (used in)

operating activities 1,160,207 2,066,883 1,963,218 2,133,641 2,103,634 2,047,482 2,194,221 2,257,130 2,346,338 2,410,235

CASH FLOWS FROM INVESTING ACTIVITIES

Payments for purchase of

property, plant & equipment (4,288,032) (4,859,287) (850,531) (1,209,961) (775,000) (814,989) (504,500) (460,514) (636,500) (629,660)

Payments for construction of

infrastructure (7,994,931) (2,164,099) (2,217,283) (2,252,041) (2,296,408) (2,377,378) (2,397,965) (2,517,183) (2,517,047) (2,544,568)

Non-operating grants,

subsidies and contributions

used for the development of assets 4,964,252 2,297,228 1,383,181 1,273,054 1,080,657 1,100,031 1,119,832 1,140,068 1,160,750 1,181,886

Proceeds from sale of

plant & equipment 850,000 202,000 165,000 183,500 283,000 253,000 40,000 118,000 174,000 142,000


investing activities (6,468,711) (4,524,158) (1,519,633) (2,005,448) (1,707,751) (1,839,336) (1,742,633) (1,719,629) (1,818,797) (1,850,342)

CASH FLOWS FROM FINANCING ACTIVITIES

Repayment of borrowings (301,174) (336,609) (342,730) (288,328) (301,576) (315,460) (275,739) (287,345) (299,441) (312,049)

Proceeds from new borrowings 1,800,000 2,619,752 0 0 0 0 0 0 0 0


financing activities 1,498,826 2,283,143 (342,730) (288,328) (301,576) (315,460) (275,739) (287,345) (299,441) (312,049)

Net increase (decrease) in cash held (3,809,678) (174,132) 100,855 (160,135) 94,306 (107,313) 175,849 250,156 228,099 247,844

Cash at beginning of year 5,245,342 1,435,664 1,261,532 1,362,386 1,202,252 1,296,558 1,189,245 1,365,093 1,615,249 1,843,349

Cash and cash equivalents

at the end of the year 1,435,664 1,261,532 1,362,386 1,202,252 1,296,558 1,189,245 1,365,093 1,615,249 1,843,349 2,091,192


130

RATES SETTING STATEMENT


2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28


$ $ $ $ $ $ $ $ $ $

OPERATING ACTIVITIES

Net current assets at start of financial year - surplus/(deficit) 2,447,596 263,171 359,507 384,982 149,467 168,393 (14,300) 86,169 260,945 413,664

2,447,596 263,171 359,507 384,982 149,467 168,393 (14,300) 86,169 260,945 413,664

Revenue from operating activities (excluding rates)

Governance 59,500 60,809 62,147 63,514 64,911 66,339 67,799 69,290 70,815 72,373

General purpose funding 1,055,286 1,690,525 1,726,039 1,762,472 1,799,706 1,837,760 1,876,651 1,916,397 1,957,018 1,998,532


Health 64,500 65,919 67,369 68,851 70,366 71,914 73,496 75,113 76,766 78,454

Education and welfare 0 0 0 0 0 0 0 0 0 0

Housing 10,500 10,731 10,967 11,208 11,455 11,707 11,965 12,228 12,497 12,772



Transport 175,128 175,128 178,981 182,918 186,943 191,055 195,259 199,554 203,944 208,431



2,998,357 3,569,074 3,643,392 3,854,422 3,915,941 3,902,236 3,965,380 4,050,352 4,137,194 4,225,946

Expenditure from operating activities

Governance (813,077) (863,131) (856,339) (868,500) (863,048) (902,100) (897,676) (937,796) (934,481) (975,754)

General purpose funding (440,623) (333,675) (339,916) (329,342) (336,128) (423,065) (350,153) (357,398) (364,802) (372,369)

Law, order, public safety (1,239,420) (1,144,678) (1,165,077) (1,175,435) (1,196,774) (1,218,525) (1,240,730) (1,263,457) (1,286,692) (1,310,442)

Health (295,939) (289,340) (294,650) (296,533) (302,135) (307,861) (313,713) (319,694) (325,806) (332,053)

Education and welfare (64,034) (63,876) (65,210) (64,674) (66,097) (67,551) (69,037) (70,556) (72,108) (73,695)

Housing (39,307) (46,160) (46,470) (46,787) (47,112) (47,443) (47,782) (48,128) (48,482) (48,843)

Community amenities (1,300,252) (1,296,849) (1,324,800) (1,341,850) (1,370,819) (1,400,250) (1,430,254) (1,461,019) (1,492,485) (1,524,658)

Recreation and culture (1,601,837) (1,843,428) (2,005,943) (2,092,834) (2,113,445) (2,134,195) (2,154,137) (2,178,976) (2,204,168) (2,229,709)

Transport (4,515,650) (4,206,262) (4,384,562) (4,400,399) (4,486,910) (4,555,351) (4,590,276) (4,599,857) (4,638,882) (4,661,000)

Economic services (1,269,502) (1,159,268) (1,181,826) (1,187,393) (1,211,906) (1,236,655) (1,261,819) (1,287,714) (1,314,218) (1,341,330)

Other property and services (440,003) (379,149) (434,158) (385,213) (393,785) (402,565) (552,109) (457,511) (528,577) (533,615)

(12,019,644) (11,625,816) (12,098,950) (12,188,960) (12,388,159) (12,695,561) (12,907,687) (12,982,106) (13,210,700) (13,403,467)

Operating activities excluded from budget

(Profit) on asset disposals (101,685) (1,760) 0 (33,141) (115,058) 0 0 0 0 0

Loss on disposal of assets 194,752 0 47,137 0 0 0 140,558 36,764 98,419 93,827

Loss on revaluation of non current assets 0 0 0 0 0 0 0 0 0 0

Reversal of prior year loss on revaluation of assets 0 0 0 0 0 0 0 0 0 0

Depreciation on assets 3,706,700 3,584,114 3,666,836 3,628,898 3,646,677 3,620,468 3,595,123 3,566,252 3,545,910 3,524,027

Movement in employee benefit provisions (non-current) 0 0 0 0 0 0 0 0 0 0

Amount attributable to operating activities (2,773,924) (4,211,217) (4,458,883) (4,509,331) (5,027,357) (5,323,399) (5,624,641) (5,733,183) (5,747,916) (5,816,985)

INVESTING ACTIVITIES


Purchase land held for resale 0 0 0 0 0 0 0 0 0 0

Purchase property, plant and equipment (4,288,032) (4,859,287) (850,531) (1,209,961) (775,000) (814,989) (504,500) (460,514) (636,500) (629,660)

Purchase and construction of infrastructure (7,994,931) (2,164,099) (2,217,283) (2,252,041) (2,296,408) (2,377,378) (2,397,965) (2,517,183) (2,517,047) (2,544,568)

Proceeds from disposal of assets 850,000 202,000 165,000 183,500 283,000 253,000 40,000 118,000 174,000 142,000

Amount attributable to investing activities (6,468,711) (4,524,158) (1,519,633) (2,005,448) (1,707,751) (1,839,336) (1,742,633) (1,719,629) (1,818,797) (1,850,342)

FINANCING ACTIVITIES



Proceeds from self supporting loans 0 0 0 0 0 0 0 0 0 0

Transfers to cash backed reserves (restricted assets) (1,239,350) (225,380) (227,580) (229,828) (232,126) (234,475) (236,875) (239,328) (241,834) (244,396)

Transfers from cash backed reserves (restricted assets) 2,864,603 495,848 152,200 154,448 156,746 159,095 161,495 163,948 166,454 169,016

Amount attributable to financing activities 3,124,079 2,553,611 (418,110) (363,708) (376,956) (390,840) (351,119) (362,725) (374,821) (387,429)

Budgeted deficiency before general rates (6,118,556) (6,181,764) (6,319,820) (6,722,955) (6,875,839) (7,234,639) (7,314,678) (7,324,923) (7,361,850) (7,383,775)

Estimated amount to be raised from general rates 6,381,727 6,541,270 6,704,802 6,872,422 7,044,233 7,220,338 7,400,847 7,585,868 7,775,515 7,969,903

Net current assets at end of financial year - surplus/(deficit) 263,171 359,507 384,982 149,467 168,393 (14,300) 86,169 260,945 413,664 586,128


131

NOTES TO AND FORMING PART OF THE BUDGET


FIXED ASSETS 30/06/2018

Acquisition of Assets

The following assets are budgeted to be acquired during the year.

2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28

Asset class Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget

$ $ $ $ $ $ $ $ $ $

Property, Plant and Equipment

Land - freehold land 0 0 0 0 0 0 0 0 0 0

Buildings (non-specialised, specialised and heritage)3,535,469 4,526,287 591,531 932,961 387,000 388,989 258,500 142,514 291,500 206,660

Plant and equipment 752,563 333,000 259,000 277,000 388,000 426,000 246,000 318,000 345,000 423,000

Furniture and equipment 0 0 0 0 0 0 0 0 0 0

Computer Equipment 0 0 0 0 0 0 0 0 0 0

Infrastructure

Infrastructure - Roads, bridges,

footpaths, drainage, parks & ovals 7,994,931 2,164,099 2,217,283 2,252,041 2,296,408 2,377,378 2,397,965 2,517,183 2,517,047 2,544,568

Total acquisitions 12,282,963 7,023,386 3,067,814 3,462,002 3,071,408 3,192,367 2,902,465 2,977,697 3,153,547 3,174,228

Movements in Carrying Amounts

Carrying Carrying Carrying Carrying Carrying Carrying

Amount Amount Amount Amount Amount Amount

at the Depreciation at the Depreciation at the Depreciation at the Depreciation at the Depreciation at the

30 June 2018 Additions (Disposals) (Expense) 30 June 2019 Additions (Disposals) (Expense) 30 June 2020 Additions (Disposals) (Expense) 30 June 2021 Additions (Disposals) (Expense) 30 June 2022 Additions (Disposals) (Expense) 30 June 2023

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Land - freehold 11,222,000 0 (343,000) 0 10,879,000 0 0 0 10,879,000 0 0 0 10,879,000 0 0 0 10,879,000 0 0 0 10,879,000

Total land 12,847,900 0 0 0 10,879,000 0 0 0 10,879,000 0 0 0 10,879,000 0 0 0 10,879,000 0 0 0 10,879,000

Buildings - non-specialised 429,497 0 (174,141) (13,287) 242,069 0 0 (14,799) 227,270 0 0 (14,799) 212,471 0 0 (14,799) 197,672 0 0 (14,799) 182,873

Buildings - specialised 9,541,421 3,137,069 0 (177,545) 12,500,945 4,526,287 0 (280,860) 16,746,372 591,531 0 (420,949) 16,916,954 932,961 0 (456,684) 17,393,231 387,000 0 (482,389) 17,297,842

Buildings - heritage 6,323,892 255,367 0 (115,725) 6,463,534 0 0 (187,628) 6,275,906 0 0 (187,628) 6,088,278 0 0 (187,628) 5,900,650 0 0 (187,628) 5,713,022

Total buildings 16,294,810 3,392,436 (174,141) (306,557) 19,206,548 4,526,287 0 (483,287) 23,249,548 591,531 0 (623,376) 23,217,703 932,961 0 (659,111) 23,491,553 387,000 0 (684,816) 23,193,737

Total land and buildings 29,142,710 3,392,436 (174,141) (306,557) 30,085,548 4,526,287 0 (483,287) 34,128,548 591,531 0 (623,376) 34,096,703 932,961 0 (659,111) 34,370,553 387,000 0 (684,816) 34,072,737

Furniture and equipment 435,089 0 0 (142,814) 292,275 0 0 (43,509) 248,766 0 0 (43,509) 205,257 0 0 (43,509) 161,748 0 0 (43,509) 118,239

Plant and equipment 3,646,310 469,670 0 (385,893) 3,730,087 333,000 (200,240) (352,437) 3,510,410 259,000 (212,137) (343,972) 3,213,301 277,000 (150,359) (314,261) 3,025,681 388,000 (167,942) (295,499) 2,950,240

Computer Equipment 40,309 0 0 0 40,309 0 0 (6,685) 33,624 0 0 (6,685) 26,939 0 0 (6,685) 20,254 0 0 (6,685) 13,569

Total 4,121,708 469,670 0 (528,707) 4,062,671 333,000 (200,240) (402,631) 3,792,800 259,000 (212,137) (394,166) 3,445,497 277,000 (150,359) (364,455) 3,207,683 388,000 (167,942) (345,693) 3,082,048

Total property, plant and equipment 46,112,318 3,862,106 (174,141) (835,264) 34,148,219 4,859,287 (200,240) (885,918) 37,921,348 850,531 (212,137) (1,017,542) 37,542,200 1,209,961 (150,359) (1,023,566) 37,578,236 775,000 (167,942) (1,030,509) 37,154,785

Infrastructure - Roads 92,865,131 1,934,827 0 (1,841,021) 92,958,937 2,164,099 0 (1,819,376) 93,303,660 2,217,283 0 (1,894,530) 93,626,413 2,252,041 0 (1,850,568) 94,027,886 2,296,408 0 (1,861,404) 94,462,890

Infrastructure - Footpaths 904,015 0 0 (36,532) 867,483 0 0 (18,076) 849,407 0 0 (18,076) 831,331 0 0 (18,076) 813,255 0 0 (18,076) 795,179

Infrastructure - Bridges 22,151,872 0 0 (889,163) 21,262,709 0 0 (531,309) 20,731,400 0 0 (531,309) 20,200,091 0 0 (531,309) 19,668,782 0 0 (531,309) 19,137,473

Infrastructure - Parks & Ovals 1,939,181 5,957,410 0 (47,932) 7,848,659 0 0 (183,040) 7,665,619 0 0 (183,040) 7,482,579 0 0 (183,040) 7,299,539 0 0 (183,040) 7,116,499

Infrastructure - Other 1,135,910 102,694 0 (56,788) 1,181,816 0 0 (22,339) 1,159,477 0 0 (22,339) 1,137,138 0 0 (22,339) 1,114,799 0 0 (22,339) 1,092,460

Total infrastructure 118,996,109 7,994,931 0 (2,871,436) 124,119,604 2,164,099 0 (2,574,140) 123,709,563 2,217,283 0 (2,649,294) 123,277,552 2,252,041 0 (2,605,332) 122,924,261 2,296,408 0 (2,616,168) 122,604,501

check (425,926) 0 0 0 0

Reporting program

132



Carrying Carrying Carrying Carrying Carrying Carrying

Amount Amount Amount Amount Amount Amount

at the Depreciation at the Depreciation at the Depreciation at the Depreciation at the Depreciation at the

30 June 2023 Additions (Disposals) (Expense) 30 June 2024 Additions (Disposals) (Expense) 30 June 2025 Additions (Disposals) (Expense) 30 June 2026 Additions (Disposals) (Expense) 30 June 2027 Additions (Disposals) (Expense) 30 June 2028

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Land - freehold 10,879,000 0 0 0 10,879,000 0 0 0 10,879,000 0 0 0 10,879,000 0 0 0 10,879,000 0 0 0 10,879,000

Total land 10,879,000 0 0 0 10,879,000 0 0 0 10,879,000 0 0 0 10,879,000 0 0 0 10,879,000 0 0 0 10,879,000

Buildings - non-specialised 182,873 0 0 (14,799) 168,074 0 0 (14,799) 153,275 0 0 (14,799) 138,476 0 0 (14,799) 123,677 0 0 (14,799) 108,878

Buildings - specialised 17,297,842 388,989 0 (496,634) 17,190,197 258,500 0 (530,994) 16,917,703 142,514 0 (547,493) 16,512,724 291,500 0 (570,246) 16,233,978 206,660 0 (594,336) 15,846,302

Buildings - heritage 5,713,022 0 0 (187,628) 5,525,394 0 0 (187,628) 5,337,766 0 0 (187,628) 5,150,138 0 0 (187,628) 4,962,510 0 0 (187,628) 4,774,882

Total buildings 23,193,737 388,989 0 (699,061) 22,883,665 258,500 0 (733,421) 22,408,744 142,514 0 (749,920) 21,801,338 291,500 0 (772,673) 21,320,165 206,660 0 (796,763) 20,730,062

Total land and buildings 34,072,737 388,989 0 (699,061) 33,762,665 258,500 0 (733,421) 33,287,744 142,514 0 (749,920) 32,680,338 291,500 0 (772,673) 32,199,165 206,660 0 (796,763) 31,609,062

Furniture and equipment 118,239 0 0 (43,509) 74,730 0 0 (43,509) 31,221 0 0 (43,509) (12,288) 0 0 (43,509) (55,797) 0 0 (43,509) (99,306)

Plant and equipment 2,950,240 426,000 (413,958) (287,955) 2,674,327 246,000 (76,764) (260,364) 2,583,199 318,000 (216,419) (251,251) 2,433,529 345,000 (267,827) (236,284) 2,274,418 423,000 (280,709) (220,373) 2,196,336

Computer Equipment 13,569 0 0 (6,685) 6,884 0 0 (6,685) 199 0 0 (6,685) (6,486) 0 0 (6,685) (13,171) 0 0 (6,685) (19,856)

Total 3,082,048 426,000 (413,958) (338,149) 2,755,941 246,000 (76,764) (310,558) 2,614,619 318,000 (216,419) (301,445) 2,414,755 345,000 (267,827) (286,478) 2,205,450 423,000 (280,709) (270,567) 2,077,174

Total property, plant and equipment 37,154,785 814,989 (413,958) (1,037,210) 36,518,606 504,500 (76,764) (1,043,979) 35,902,363 460,514 (216,419) (1,051,365) 35,095,093 636,500 (267,827) (1,059,151) 34,404,615 629,660 (280,709) (1,067,330) 33,686,236

Infrastructure - Roads 94,462,890 2,377,378 0 (1,828,494) 95,011,774 2,397,965 0 (1,796,380) 95,613,359 2,517,183 0 (1,760,123) 96,370,419 2,517,047 0 (1,731,995) 97,155,471 2,544,568 0 (1,701,933) 97,998,106

Infrastructure - Footpaths 795,179 0 0 (18,076) 777,103 0 0 (18,076) 759,027 0 0 (18,076) 740,951 0 0 (18,076) 722,875 0 0 (18,076) 704,799

Infrastructure - Bridges 19,137,473 0 0 (531,309) 18,606,164 0 0 (531,309) 18,074,855 0 0 (531,309) 17,543,546 0 0 (531,309) 17,012,237 0 0 (531,309) 16,480,928

Infrastructure - Parks & Ovals 7,116,499 0 0 (183,040) 6,933,459 0 0 (183,040) 6,750,419 0 0 (183,040) 6,567,379 0 0 (183,040) 6,384,339 0 0 (183,040) 6,201,299

Infrastructure - Other 1,092,460 0 0 (22,339) 1,070,121 0 0 (22,339) 1,047,782 0 0 (22,339) 1,025,443 0 0 (22,339) 1,003,104 0 0 (22,339) 980,765

Total infrastructure 122,604,501 2,377,378 0 (2,583,258) 122,398,621 2,397,965 0 (2,551,144) 122,245,442 2,517,183 0 (2,514,887) 122,247,738 2,517,047 0 (2,486,759) 122,278,026 2,544,568 0 (2,456,697) 122,365,897

check 0 0 0 0 0

133



ASSET DEPRECIATION

2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28


$ $ $ $ $ $ $ $ $ $

By Program

Governance 77,000 64,651 67,931 71,406 75,091 78,996 83,136 87,524 92,176 97,106


Health 35,500 41,865 41,865 41,865 41,865 41,865 41,865 41,865 41,865 41,865

Housing 25,500 32,049 32,049 32,049 32,049 32,049 32,049 32,049 32,049 32,049



Transport 2,835,000 2,574,140 2,649,294 2,605,332 2,616,168 2,583,258 2,551,144 2,514,887 2,486,759 2,456,697



3,706,700 3,584,114 3,666,836 3,628,898 3,646,677 3,620,468 3,595,123 3,566,252 3,545,910 3,524,027

By Class

Buildings - non-specialised 13,287 14,799 14,799 14,799 14,799 14,799 14,799 14,799 14,799 14,799

Buildings - specialised 177,545 280,860 420,949 456,684 482,389 496,634 530,994 547,493 570,246 594,336

Furniture and equipment 142,814 43,509 43,509 43,509 43,509 43,509 43,509 43,509 43,509 43,509

Plant and equipment 385,893 352,437 343,972 314,261 295,499 287,955 260,364 251,251 236,284 220,373

Building - Heritage 115,725 187,628 187,628 187,628 187,628 187,628 187,628 187,628 187,628 187,628

Infrastructure - Roads 1,841,021 1,819,376 1,894,530 1,850,568 1,861,404 1,828,494 1,796,380 1,760,123 1,731,995 1,701,933

Infrastructure - Footpaths 36,532 33,500 33,500 33,500 33,500 33,500 33,500 33,500 33,500 33,500

Infrastructure - Parks and ovals 47,932 183,040 183,040 183,040 183,040 183,040 183,040 183,040 183,040 183,040

Infrastructure - Other 56,788 42,460 42,460 42,460 42,460 42,460 42,460 42,460 42,460 42,460

Infrastructure - Bridges 889,163 619,820 495,764 495,764 495,764 495,764 495,764 495,764 495,764 495,764

3,706,700 3,584,114 3,666,836 3,628,898 3,646,677 3,620,468 3,595,123 3,566,252 3,545,910 3,524,027

SIGNIFICANT ACCOUNTING POLICIES

DEPRECIATION DEPRECIATION (CONTINUED)

The depreciable amount of all fixed assets including buildings Major depreciation periods used for each class of depreciable

but excluding freehold land, are depreciated on a straight-line asset are:

basis over the individual asset’s useful life from the time the Buildings - non-specialised30 - 50 Years

asset is held ready for use. Leasehold improvements are Buildings - specialised30 - 50 Years

depreciated over the shorter of either the unexpired of the lease Furniture and equipment4 - 10 Years

or the estimated useful life of the improvements. Plant and equipment 5 - 15 Years

Building - Heritage 30 - 50 Years

The assets residual values and useful lives are reviewed, and Infrastructure - Roads20 - 50 Years

adjusted if appropriate, at the end of each reporting period. Infrastructure - Footpaths20 Years

Infrastructure - Drainage100 Years

An asset’s carrying amount is written down immediately to its Infrastructure - Parks and ovals0 Years

recoverable amount if the asset’s carrying amount is greater than Infrastructure - Other 0 Years

its estimated recoverable amount. Infrastructure - Bridges75 Years

Gains and losses on disposals are determined by comparing

proceeds with the carrying amount. These gains and losses

are included in profit or loss in the period which they arise.

134



INFORMATION ON BORROWINGS

Borrowing repayments

Movement in borrowings and interest between the beginning and the end of the current financial year.

Principal New 2018/19 2017/18 2018/19 2017/18 2018/19 2017/18

Purpose ######## loans Budget Actual Budget Actual Budget Actual

$ $ $ $ $ $ $ $

Recreation and culture

Loan 65 - Community Centre 36,537 0 11,361 10,614 25,176 36,537 2,447 3,200

Loan 67 - Library Upgrade 259,204 0 36,502 34,208 222,702 259,204 17,482 19,782

Loan 69 - Library Upgrade 68,061 0 32,982 31,010 35,079 68,061 4,068 5,879

Loan 72 - Land, Rec Precinct 825,608 0 39,725 38,014 785,883 825,608 39,095 40,732

Loan 73 - Refurbish Courts 30,089 0 19,901 19,283 10,188 30,089 926 1,372

Loan 75 - Recreation Precinct 0 1,800,000 60,197 0 1,739,803 0 72,404 0

Transport

Loan 68 - Stirling Terrace 0 0 0 0 0 0 0

Loan 70 - Footbridge 45,110 0 14,200 13,424 30,910 45,110 2,439 3,230

Loan 71 - Depot Stage 2 657,789 0 32,972 31,531 624,817 657,789 31,601 33,059

0 0 0 0 0 0 0

0 0 0 0 0 0 0

Economic services

Loan 64 - Visitors Centre 56,130 0 17,502 16,395 38,628 56,130 3,603 4,547

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

Other property and services

Loan 63 - Bank Building 50,103 0 15,680 14,739 34,423 50,103 3,036 3,605

Loan 74 - Refurbish Bank Building 30,471 0 20,152 19,526 10,319 30,471 937 1,390

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

2,059,102 1,800,000 301,174 228,745 3,557,928 2,059,102 178,038 116,796

INFORMATION ON BORROWINGS (CONTINUED)

Borrowing repayments (continued)

Loan Balance Outstanding Forecast

Purpose 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28

Budget Budget Budget Budget Budget Budget Budget Budget Budget

$ $ $ $ $ $ $ $ $

Recreation and culture

Loan 65 - Community Centre 13,015 0 0 0 0 0 0 0 0

Loan 67 - Library Upgrade 183,478 141,622 96,958 49,298 0 0 0 0 0

Loan 69 - Library Upgrade 0 0 0 0 0 0 0 0 0

Loan 72 - Land, Rec Precinct 744,371 700,991 655,659 608,288 558,785 507,055 452,997 396,507 337,475

Loan 73 - Refurbish Courts 0 0 0 0 0 0 0 0 0

Loan 75 - Recreation Precinct 4,256,795 4,102,404 3,941,776 3,774,658 3,600,789 3,419,894 3,231,692 3,035,887 2,832,171

Transport

Loan 70 - Footbridge 15,375 0 0 0 0 0 0 0 0

Loan 71 - Depot Stage 2 590,337 554,281 516,577 477,150 435,920 392,806 347,721 300,575 251,274

Economic services

Loan 64 - Visitors Centre 19,968 0 0 0 0 0 0 0 0

Other property and services

Loan 63 - Bank Building 17,770 0 0 0 0 0 0 0 0

Loan 74 - Refurbish Bank Building 0 0 0 0 0 0 0 0 0

Total Loan Balance Outstanding 5,841,109 5,499,298 5,210,970 4,909,394 4,595,494 4,319,755 4,032,410 3,732,969 3,420,920

Interest

repayments

Principal

repayments

Principal

outstanding

135



CASH BACKED RESERVES

Cash Backed Reserves - Movement

2018/19 2018/19 2018/19 2018/19 2019/20 2019/20 2019/20 2020/21 2020/21 2020/21 2021/22 2021/22 2021/22 2022/23 2022/23 2022/23 2023/24 2023/24 2023/24 2024/25 2024/25 2024/25 2025/26 2025/26 2025/26 2026/27 2026/27 2026/27 2027/28 2027/28 2027/28

Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget

Opening Transfer Transfer Closing Transfer Transfer Closing Transfer Transfer Closing Transfer Transfer Closing Transfer Transfer Closing Transfer Transfer Closing Transfer Transfer Closing Transfer Transfer Closing Transfer Transfer Closing Transfer Transfer Closing

Balance to (from) Balance to (from) Balance to (from) Balance to (from) Balance to (from) Balance to (from) Balance to (from) Balance to (from) Balance to (from) Balance to (from) Balance

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Employee Entitlements Reserve 243,740 55,000 (40,000) 258,740 55,000 (50,000) 263,740 55,000 (50,000) 268,740 55,000 (50,000) 273,740 55,000 (50,000) 278,740 55,000 (50,000) 283,740 55,000 (50,000) 288,740 55,000 (50,000) 293,740 55,000 (50,000) 298,740 55,000 (50,000) 303,740

Anzac 100th Anniversary Reserve 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Asset Development Reserve 159,676 650,000 (809,676) 0 30,000 30,000 30,000 60,000 30,000 90,000 30,000 120,000 30,000 150,000 30,000 180,000 30,000 210,000 30,000 240,000 30,000 270,000

CCTV Reserve 16,180 10,350 0 26,530 380 26,910 380 27,290 380 27,670 380 28,050 380 28,430 380 28,810 380 29,190 380 29,570 380 29,950

Emergency Management Reserve 72,159 2,500 0 74,659 2,500 77,159 2,500 79,659 2,500 82,159 2,500 84,659 2,500 87,159 2,500 89,659 2,500 92,159 2,500 94,659 2,500 97,159

Heritage Asset Reserve 10,693 500 0 11,193 500 11,693 500 12,193 500 12,693 500 13,193 500 13,693 500 14,193 500 14,693 500 15,193 500 15,693

Information Technology Reserve 21,621 500 0 22,121 500 22,621 500 23,121 500 23,621 500 24,121 500 24,621 500 25,121 500 25,621 500 26,121 500 26,621

Newcastle Footbridge & Pedestrian Overpass Reserve36,864 500 0 37,364 500 37,864 500 38,364 500 38,864 500 39,364 500 39,864 500 40,364 500 40,864 500 41,364 500 41,864

Plant Replacement Reserve 145,568 4,000 0 149,568 4,000 153,568 4,000 157,568 4,000 161,568 4,000 165,568 4,000 169,568 4,000 173,568 4,000 177,568 4,000 181,568 4,000 185,568

Community Bus Reserve 60,159 29,000 0 89,159 0 89,159 0 89,159 0 89,159 0 89,159 0 89,159 0 89,159 0 89,159 0 89,159 0 89,159

Recreation Development Reserve 1,844,990 35,000 (1,879,990) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Refuse Reserve 110,493 2,000 0 112,493 2,000 114,493 2,000 116,493 2,000 118,493 2,000 120,493 2,000 122,493 2,000 124,493 2,000 126,493 2,000 128,493 2,000 130,493

Road Contribution Reserve 328,391 64,500 (25,000) 367,891 100,000 (100,000) 367,891 102,200 (102,200) 367,891 104,448 (104,448) 367,891 106,746 (106,746) 367,891 109,095 (109,095) 367,891 111,495 (111,495) 367,891 113,948 (113,948) 367,891 116,454 (116,454) 367,891 119,016 (119,016) 367,891

Strategic Access & Fire Egress Tracks Reserve 146,638 53,000 0 199,638 30,000 229,638 30,000 259,638 30,000 289,638 30,000 319,638 30,000 349,638 30,000 379,638 30,000 409,638 30,000 439,638 30,000 469,638

Swimming Pool Reserve 107,937 2,000 (109,937) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Morangup Community Centre Reserve 15,348 330,500 0 345,848 0 (345,848) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

3,320,457 1,239,350 (2,864,603) 1,695,204 225,380 (495,848) 1,424,736 227,580 (152,200) 1,500,116 229,828 (154,448) 1,575,496 232,126 (156,746) 1,650,876 234,475 (159,095) 1,726,256 236,875 (161,495) 1,801,636 239,328 (163,948) 1,877,016 241,834 (166,454) 1,952,396 244,396 (169,016) 2,027,776

(1,625,253) (270,468) 75,380 75,380 75,380 75,380 75,380 75,380 75,380 75,380


FOR THE YEAR ENDED 30TH JUNE 2019

CASH BACKED RESERVES (CONTINUED)

Cash Backed Reserves - Purposes

In accordance with Council resolutions in relation to each reserve account, the purpose for which the reserves are set aside are as follows:

Anticipated

Reserve name date of use Purpose of the reservePurpose of the reserve

Employee Entitlements Reserve Funds set aside to provide payment for Employee Entitlement liabilities

Anzac 100th Anniversary Reserve Funds set asidefor the celebration and commemmoration of the 100th ANZAC anniversary

Asset Development Reserve Funds set aside for the future purchase and / or development of assets

CCTV Reserve Funds set aside for the replacement, expansion and maintenance of CCTV within the Shire of Toodyay

Emergency Management Reserve Funds set aside to assist in emergency management and recovery

Heritage Asset Reserve Funds set aside for the preservation and / or purchase of Built Heritage assets of significance within the Shire of Toodyay

Information Technology Reserve Funds set aside for the replacement and maintenance of computer hardware.

Newcastle Footbridge & Pedestrian Overpass Reserve Funds set aside for the maintenance and upkeep of the Newcastle Footbridge & the Duke Street Pedestrian Overpass.

Plant Replacement Reserve Funds set aside for the ongoing upgrade and replacement of Council owned plant.

Community Bus Reserve Funds set aside for the purchase of a new Shire of Toodyay Community Bus.Funds set aside for the purchase of a new Shire of Toodyay Community Bus.

Recreation Development Reserve Funds set aside for the development of recreational facilities within the Recreation precinct located adjacent to the District High School.

Refuse Reserve Funds set aside for the development and maintenance of the Shire of Toodyay Waste Transfer Station.

Road Contribution Reserve Funds set aside from contributions given towards particular roads to assist in the ongoing maintenance and preservation of those roads. These funds cannot be used on roads other than those identified in the contribution.

Strategic Access & Fire Egress Tracks Reserve Funds set aside for the implementation and maintenanc of strategic access and egress tracks.

Swimming Pool Reserve Funds collected by way of a voluntary levy in 1996-97 for a swimming pool.

Morangup Community Centre Reserve Funds set aside for the development of the Morangup Community Centre.Funds set aside for the development of the Morangup Community Centre.

Funds set aside for

Funds set aside from

Funds set aside for

Funds set aside for

Funds set aside for

Funds set aside for

Funds set aside for

Funds set aside to

Funds set asidefor the

Funds set aside for

Funds set aside for

Funds set aside to

Funds set aside for

Funds collected by

136



SIGNIFICANT ACCOUNTING POLOCIES - OTHER

INFORMATION

GOODS AND SERVICES TAX (GST) ROUNDING OFF FIGURES

Revenues, expenses and assets are recognised net of the All figures shown in this statement are rounded to the

amount of GST, except where the amount of GST incurred nearest dollar.

is not recoverable from the Australian Taxation Office

(ATO). COMPARATIVE FIGURES

Where required, comparative figures have been

Receivables and payables are stated inclusive of GST adjusted to conform with changes in presentation for

receivable or payable. The net amount of GST recoverable the current budget year.

from, or payable to, the ATO is included with receivables or

payables in the statement of financial position. BUDGET COMPARATIVE FIGURES

Unless otherwise stated, the budget comparative

Cash flows are presented on a gross basis. The GST figures shown in the budget relate to the original

components of cash flows arising from investing or budget estimate for the relevant item of disclosure.

financing activities which are recoverable from, or payable

to, the ATO are presented as operating cash flows. REVENUE RECOGNITION

Rates, grants, donations and other contributions are

CRITICAL ACCOUNTING ESTIMATES recognised as revenues when the

The preparation of a budget in conformity with Australian Shire of Toodyay obtains control over

Accounting Standards requires management to make the assets comprising the contributions.

judgements, estimates and assumptions that effect the

application of policies and reported amounts of assets and Control over assets acquired from rates is obtained at

liabilities, income and expenses. the commencement of the rating period or, where

earlier, upon receipt of the rates.

The estimates and associated assumptions are based on

historical experience and various other factors that are

believed to be reasonable under the circumstances; the

results of which form the basis of making the judgements

about carrying values of assets and liabilities that are not

readily apparent from other sources. Actual results may

differ from these estimates.

137


BUDGET RATIOS - Measuring Financial Sustainability

FINANCIAL RATIOS 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28

Target Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget

Current ratio 1 0.83 0.74 0.70 0.50 0.45 0.31 0.31 0.37 0.41 0.47

Asset sustainability ratio 0.9 3.31 2.03 0.84 0.95 0.84 0.88 0.81 0.83 0.89 0.90

Debt service cover ratio 2 4.44 6.52 6.21 7.91 7.41 6.86 8.32 8.15 8.07 7.90

Operating surplus ratio 0.01 - 0.15 (0.32) (0.20) (0.22) (0.19) (0.19) (0.19) (0.17) (0.15) (0.14) (0.13)

Own source revenue coverage ratio 0.4 - 0.6 0.66 0.68 0.67 0.68 0.68 0.68 0.70 0.70 0.71 0.72

Asset consumption ratio 0.5 0.74 0.74 0.74 0.72 0.72 0.71 0.71 0.70 0.69 0.68

Asset renewal funding ratio 0.75 - 0.95 0.88 0.88 0.88 0.88 0.88 0.88 0.88 0.88 0.88 0.88

The above ratios are calculated as follows:

Current ratio current assets minus restricted assets

current liabilities minus liabilities associated

with restricted assets

Asset sustainability ratio

Depreciation expenses

Debt service cover ratio

Operating surplus ratio operating revenue minus operating expenses

own source operating revenue

Own source revenue coverage ratio own source operating revenue

operating expenses

Asset consumption ratio

Asset renewal funding ratio

capital renewal and replacement expenditure

depreciated replacement costs of assets

current replacement cost of depreciable assets

NPV of planning capital renewal over 10 years

NPV of required capital expenditure over 10 years

annual operating surplus before interest and depreciation

principal and interest

138


FOR THE YEAR ENDED 30 JUNE 2019

LONG-TERM FINANCIAL PLAN 2018/2019 TO 2027/2028(BY NATURE OR TYPE)

2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28


$ $ $ $ $ $ $ $ $ $


Net current assets at start of financial year - surplus/(deficit) 2,447,596 263,171 359,507 384,982 149,467 168,393 (14,300) 86,169 260,945 413,664

2,447,596 263,171 359,507 384,982 149,467 168,393 (14,300) 86,169 260,945 413,664



contributions 1,433,572 2,154,118 2,200,782 2,348,473 2,297,214 2,367,026 2,397,935 2,449,964 2,503,137 2,557,480

Fees and charges 1,258,100 1,285,778 1,314,065 1,342,975 1,372,520 1,402,716 1,433,575 1,465,114 1,497,347 1,530,288


Other revenue 20,000 20,440 20,890 21,349 21,819 22,299 22,790 23,291 23,803 24,327

Profit on asset disposals 101,685 1,760 0 33,141 115,058 0 0 0 0 0

2,998,357 3,569,074 3,643,392 3,854,422 3,915,941 3,902,236 3,965,380 4,050,352 4,137,194 4,225,946

Expenditure from operating activities

Employee costs (4,537,774) (4,479,741) (4,578,037) (4,677,840) (4,780,042) (4,884,475) (4,991,137) (5,100,393) (5,212,044) (5,326,140)


Utility charges (237,723) (242,953) (248,298) (253,760) (259,343) (265,049) (270,880) (276,839) (282,930) (289,154)

Depreciation on non-current assets (3,706,700) (3,584,114) (3,666,836) (3,628,898) (3,646,677) (3,620,468) (3,595,123) (3,566,252) (3,545,910) (3,524,027)




Loss on asset disposals (194,752) 0 (47,137) 0 0 0 (140,558) (36,764) (98,419) (93,827)

(12,019,644) (11,625,816) (12,098,950) (12,188,960) (12,388,159) (12,695,561) (12,907,687) (12,982,106) (13,210,700) (13,403,467)

Operating activities excluded from budget

(Profit) on asset disposals (101,685) (1,760) 0 (33,141) (115,058) 0 0 0 0 0

Loss on disposal of assets 194,752 0 47,137 0 0 0 140,558 36,764 98,419 93,827

Depreciation on assets 3,706,700 3,584,114 3,666,836 3,628,898 3,646,677 3,620,468 3,595,123 3,566,252 3,545,910 3,524,027

Movement in employee benefit provisions (non-current) 0 0 0 0 0 0 0 0 0 0

Amount attributable to operating activities (2,773,924) (4,211,217) (4,382,077) (4,353,799) (4,791,132) (5,004,463) (5,220,926) (5,242,569) (5,168,232) (5,146,004)



Purchase property, plant and equipment (4,288,032) (4,859,287) (850,531) (1,209,961) (775,000) (814,989) (504,500) (460,514) (636,500) (629,660)

Purchase and construction of infrastructure (7,994,931) (2,164,099) (2,217,283) (2,252,041) (2,296,408) (2,377,378) (2,397,965) (2,517,183) (2,517,047) (2,544,568)

Proceeds from disposal of assets 850,000 202,000 165,000 183,500 283,000 253,000 40,000 118,000 174,000 142,000

Amount attributable to investing activities (6,468,711) (4,524,158) (1,519,633) (2,005,448) (1,707,751) (1,839,336) (1,742,633) (1,719,629) (1,818,797) (1,850,342)




Transfers to cash backed reserves (restricted assets) (1,239,350) (225,380) (227,580) (229,828) (232,126) (234,475) (236,875) (239,328) (241,834) (244,396)

Transfers from cash backed reserves (restricted assets) 2,864,603 495,848 152,200 154,448 156,746 159,095 161,495 163,948 166,454 169,016

Amount attributable to financing activities 3,124,079 2,553,611 (418,110) (363,708) (376,956) (390,840) (351,119) (362,725) (374,821) (387,429)

Budgeted deficiency before general rates (6,118,556) (6,181,764) (6,319,820) (6,722,955) (6,875,839) (7,234,639) (7,314,678) (7,324,923) (7,361,850) (7,383,775)

Estimated amount to be raised from general rates 6,381,727 6,541,270 6,704,802 6,872,422 7,044,233 7,220,338 7,400,847 7,585,868 7,775,515 7,969,903

Net current assets at end of financial year - surplus/(deficit) 263,171 359,507 384,982 149,467 168,393 (14,300) 86,169 260,945 413,664 586,128


139


The key financial objectives of the plan are:

achieving operating surpluses

continuous improvement in financial position

maintaining a positive cash flow

maintaining and improving asset service levels

adequately fund asset renewal/replacement requirements

maintaining a fair and equitable rating structure

The 10-Year Financial Plan is a planning tool. It is based on many assumptions. It also includes projects and proposals that in some cases:

have been approved by Council and are in progress;

have been considered by Council but are yet to receive final approval;

have only been considered by Elected Members at a strategy level;

have only been considered by members of staff; and

are operational in nature and based on the continued provision of services and maintenance of Shire assets and infrastructure.

Scenarios

Possible Scenarios

1. Actual Local Government Cost Index above 2.2% with all assumptions that are dependent on this cost factor increasing. (assuming plus/ minus 1% movement)

2. Impact on Cummulative RSS position of an annual rate yield increase of 1% for Base year 18/19, with all other assumptions unchanged.

140

RISK ANALYSIS


Disclosure/ AssumptionAssessed

Financial RiskImpact for High Financial Risk Assumptions

Level of

Uncertainty

Financial Impact and sensitivity

for assumption

Population Growth LowProperty growth rates impact revenue for rates, fees and charges

and developer contributions. High

Not Assessed due to high level of

uncertainty

Rates Level Increase Medium

Assumption of a rate revenue increase of 2.2% for only 2018-19

(18/19 Local Government Cost Index) and forecasting that rates

will only increase in line with Local Government Cost Index for the

majority of years from 2019-20 is a financial risk which places

pressure upon the organisation to meet future cost increases

imposed by external influences and to meet service needs arising

from increased demand upon the workforce and the

implementation of new and upgraded capital infrastructure.

Medium This will be reviewed annually.

Operating Grants and Contributions Medium

To balance the LTFP, decisions have been made about

expenditure and revenue forecasts which are necessary from a

financial planning perspective but may not actually occur. If

forecast grant funding and contributions are not received, the

forecast balanced position would not be achieved.


Non- Operating Grants and Contributions Medium

To balance the LTFP, decisions have been made about

expenditure and revenue forecasts which are necessary from a

financial planning perspective but may not actually occur. If

forecast grant funding and contributions are not received, the

forecast balanced position would not be achieved.

Medium

Projects funded by grants in the

LTFP would be deferred or

cancelled.

Revaluations Low

Revaluation of assets to their fair value may result in changes to

the asset ratio analysis and depreciation charge which impact the

net result for the year. The revaluation of assets will have no

impact on cash flows.

High Unable to be quantified

Impairment of Assets Low

No impairment of assets has been assumed over the life of the

plan. Impairment of assets usually occurs due to unplanned or

unforeseen events such as natural disasters. A widespread major

impairment event may result in a requirement for high levels of

expenditure to maintain service levels.

High Unable to be quantified

Infrastructure Assets High

The Capital works program is highly dependent on Government

grants and contributions. Changes in these levels would impact

directly on the amount spent on capital projects and ultimately on

service levels. Capital works expenditure and funding forecasts are

broad estimates based on the current cost of these projects. Cost

escalation will have an impact on future years.

High

This risk can be mitigated by

preparing more detailed capital

works proposals and business

cases so that more accurate cost

estimates can be included in the

LTFP.

Plant and Equipment MediumReplacement of plant and equipment is based on the Plant &

Equipment Replacement Program.Low

Assessed as low financial risk as it

is not influenced by external

funding sources

Buildings Assets High

The Capital works program is highly dependent on Government

grants and contributions. Changes in these levels would impact

directly on the amount spent on capital projects and ultimately on

service levels. Capital works expenditure and funding forecasts are

broad estimates based on the current cost of these projects. Cost

escalation will have an impact on future years.

High

This risk can be mitigated by

preparing more detailed capital

works proposals and business

cases so that more accurate cost

estimates can be included in the

LTFP.

Borrowings Low New borrowings to be considered for capital works where required. HighBorrowing decisions to be guided

by Council policy.

Employee EntitlementsIt has been assumed the Shire will be in a position to meet its

obligations in relation to employee entitlements.High

Cash backed reserves remain in

place for Employee Entitlements

throughout the life of this LTFP.

Cash Backed Reserves Low

It has been assumed the Shire will invest cash reserves in term

deposits with banking institutions and these funds will be available

for use during the term of the Plan.

LowInvestment decisions to be guided

by Council policy.

Ownership of Strategic Assets LowThe Shire has not planned for the ownership of any strategic

assets to be transferred to another party over the term of the plan.low Not Assessed

Commercial Activities LowThe Shire has no plans to undertake a significant commercial

activity during the period of the Plan.Low Not Assessed

General Economic Forecasts for Region Low

Historically, the region’s economy is heavily dependent on

agricultural produce and this remains the assumption for the term

of this Plan. Anticipated growth in tourism and the popularity of the

Shire as a “tree change” location will also contribute to the steady

increase in population.This is expected to continue to contribute to

population growth in the future.

LowNot Assessed due to high level of

uncertainty

State Government Cost Shifting Low

The impact of State Government financial decisions which shift

costs to local government,has not been included and may result in

expenditure exceeding forecasts.

HighNot Assessed due to high level of

uncertainty

Fees and Charges LowBase year increased in line with FY18/19 Local Government Cost

Index (2.2%) throughout the life of the plan.Low This will be reviewed annually.

Other Revenue LowBase year increased in line with FY18/19 Local Government Cost


Interest Earnings Low Lower/ Higher than anticipated Interest Rates Medium This will be reviewed annually.

Employee Costs LowBase year increased in line with FY18/19 Local Government Cost


Materials and Contracts LowBase year increased in line with FY18/19 Local Government Cost


Utilities LowBase year increased in line with FY18/19 Local Government Cost


Depreciation LowDepreciation has been calculated using an average depreciation

rate based on historical depreciation rates. Low This will be reviewed annually.

Insurance LowBase year increased in line with FY18/19 Local Government Cost


Other Expenditure LowBase year increased in line with FY18/19 Local Government Cost


Unforeseen Infrastructure requirements driven

by Community DemandMedium

A number of infrastructure Upgrade and Renewal projects are

included in the LTFP, however, new infrastructure requirements

driven by Community demand may arise during the life of this Plan.


141

SUPPORTING SCHEDULES


year Network Renewal Projects final budget

2019 Racecourse water main replacement $15,0002019 Newcastle Goal Roof and Structure Works (Grant Funded) $313,0002019 Visitor Centre external Repaint and Drainage $12,0002019 Administration Brick Repairs and repaint Chamber Ceiling and Damp repairs $15,0002019 Works Depot (Railway Road ) Repaint internal external $8,0002019 Bendigo Bank Rear addition repairs remove asbestos fix damage $15,0002019 Showground Pavilion replace gutters and downpipes Refurbish Toilets/Change rooms Stage 1 $92,0002019 Pelham Reserve Renewal $25,7602019 Donegans Cottage Structural Repairs $15,0002019 P & G Clinton Kitchen and Toilet repairs $9,0002019 Library brickwork repairs $6,0002019 Connors Mill Structural repairs Allowance $5,0002019 Showground Grandstand internal Alterations $15,0002019 Butterly Cottage Structural Repairs $20,0002019 Community Centre Termite system Repair, Intl Repaint, Structural Floor repair, Recarpet, Meeting Floor renewal

Renewal

$34,500

2019 Fencing old Depot allowance contribution $5,000$605,260

Network Renewal Projects Estimate2020 Racecourse Roof - Tote area $75,0002020 Memorial Hall external and internal repaint - Bathroom refurbish $10,000

2020 Parkers Cottage floor & wall repairs $10,000

2020 Administration Brick repairs stage 2 $5,0002020 Medical Centre Replace Air-con x 2 and external repaint $21,0002020 Showground Pavilion Refurbish Change rooms /Toilets Stage 2 and fix drainage issues $10,000

2020 Butterly Cottage Repaint external & Structural repairs $12,0002020 Library Aircon Replacement and Brickwork repairs $8,5002020 Contaminated site investigations P& G Clinton $02020 Old Goal Machinery Shed gutter, floor and enclose $9,0002020 Butterly Cottage Structural Repairs $02020 Clinton Street Units Boundary Fence Replacement stage 1 $5,000

2020 Bendigo Bank external Repaint, Floor treatments & HWS Replacement $8,500

2020 Golf Club ceiling repairs and internal repaint allowance for electrical upgrades $16,000

2020 Bowls Club commercial Kitchen upgrade allowance for electrical replace HWS $0

2020 Termite Protection Walkway Bridge $12,000

2020 Upgrade Shire master Keys $30,000

2020 Replace Carpets at Library Stage 1 $6,000

$238,000

Network Renewal Projects Estimate

2021 New Depot (Railway Road) office Internal Repaint $8,000

2021 Community Centre Aircon Replacement /floor resurface & replace part carpet/Repaint Stage 1 $6,000

2021 Connors Cottage Carpet Replacement $5,000

2021 Administration Brick repairs stage 3 $5,000

2021 Fencing Multipurpose courts/Tennis Courts $0

2021 Kitchen Refurbishment 19b Clinton st $0

2021 Clinton Street Units Boundary Fence Replacement stage 2 $5,000

2021 Medical Centre replace air-con by 2 internal repaint & HWS replace $6,000

2021 Show Bar demolish, level and concrete site for temporary shelter $9,000

2021 Youth Hall External Repaint and Septic Tank preventative Maint replace HWS $10,500

2021 Library Air con replacing Stage 2 $3,500

2021 Clinton St Units Asbestos Removal and Replacement $10,000

2021 Donegans Cottage Structural Repairs replace HWS $22,000

2021 Connors Mill Structural repairs Allowance $10,000

2021 Butterly Cottage Structural Repairs $12,000

2021 Museum Admin Air Con replacement $3,500

2021 Kitchen and Bathroom Refurbishment Golf Club -replace HWS $20,000

2021 Bowls Club Internal repaint and floor coverings $25,000

2021 Pavilion Kitchen and Bar upgrade $15,000

2021 Toodyay Junction External Painting Renewal and external timber maintenance $6,0002021 Electrical Upgrade Bank $0

2021 Memorial Hall Stage Curtain replacement and electrical upgrade $20,000

$201,500


2022 Clinton Street Reroof $70,000

2022 Memorial Hall floor reseal $0

2022 Community Centre Air Con replacement/repaint Pt 2 $0

2022 Administration Brick repairs stage 4 $6,000

2022 Library Internal repaint $0

Buildings Forecast Renewal Plan

142



2022 19a 7 B Clinton Street New roof and Garages reclad $0

2022 Medical Centre air con replacement x 3 $8,000

2022 Cemetery Gazebo repaint/refurbish $0

2022 Repaint Show Bar Toilets and refurbish plumbing $6,000

2022 Clinton St Units Asbestos Removal and replacement $0

2022 Pavilion LED Lighting & air con upgrade $15,000

2022 Connors Cottage - replace Air Con Electrical upgrade $15,000

2022 Youth Hall Internal Repaint $8,000

2022 Butterly Cottage Structural Repairs $12,000

2022 Fire Water Tank Replacement Kane Road $1,506

2022 New Floor coverings Golf Club and Repaint $21,000

2022 Bowls Club External repaint and Bathroom Refurb and Electrical upgrade and structural repairs $40,000

$202,506


2023 Connors Mill Electrical upgrade $10,000

2023 Community Centre External Repaint $8,000

2023 Administration Building Replace Carpet in Chambers, records and hallway $0

2023 Fencing Parks and Gardens building $0

2023 Medical Centre Air con replacement x 3 Int repaint stage 2, Kitchen refresh $30,000

2023 Clinton St Units External Repaint and Floor coverings $8,000

2023 Butterly Cottage Repaint Internal and Floor refurbish $0

2023 Library Boundary Fence Refurbish $0

2023 Connors Mill Floor Maintenance $10,000

2023 Butterly Cottage Structural Repairs and electrical upgrades $20,000

2023 Golf Club New Roof $45,000

2023 Museum Toilets Refurbish $6,000

2023 Refurbish Grandstand (HWS, electrical, painting structural) $35,000

2023 Allowance to Demolish Racecourse Buildings $30,000

2023 Bowls Club External replace Aircon $0

$202,000Network Renewal Projects Estimate

2024 Youth Hall replace flooring $0

2024 Library Replace Carpet $15,000

2024 Connors Cottage Air con Replacement $0

2024 Clinton Street Units Replace Floor coverings $0

2024 Community Centre Bathroom refurb $10,000

2024 Sheep Pavilion Repaint and refurbish volunteer help $0

2024 Medical Centre Floor Coverings replace Foyer and passage and Generator overhaul Electrical Upgrade $40,000

2024 Memorial Hall Floor resurface $6,500

2024 Duidgee Park New Equipment/Furniture $0

2024 Visitors Centre Floor Maint $6,500

2024 Charcoal Lane Toilets Internal and external repaint $5,000

2024 Fire Water Tank Replacement Hill Place $12,989

2024 Mrs O'rellieys Allowance for structural repairs $15,000

2024 Medical Centre Roof drainage maintenance $30,000

2024 Replace HWS and Maintain Septics Morangup Hall $6,000

2024 Racecourse Electrical upgrade and building structural maintenance $50,000

2024 Showground Pavilion Roof repairs and new floor $8,000

2024 Federation Square Shelter renewal $8,000

$212,989


2025 Library Fencing Replacement $9,000

2025 Depot Office Air-con replacement stage 1 $9,000

2025 Newcastle Park Equipment/structure refurbish $8,000

2025 Clinton Street Units Allowance for Brickwork Repairs $0

2025 Youth Hall Bathroom and Kitchen refurbish $14,000

2025 Visitors Centre Bathroom Refurbish $7,000

2025 Connors Cottage Floor treatments $10,000

2025 Police Stables - Structural repairs allowance $10,000

2025 Memorial Hall Generator Overhaul $6,500

2025 External Repaint Morangup Hall $0

2025 Donegans Cottage Reroof $30,000

2025 Appliance replacement Community Centre $6,000

2025 Police Lockup external maintenance $8,000

2025 Tennis Club Refurbish $50,000

2025 Parkers Cottage Re-roof with allowance for structural repair replace HWS and Electrical upgrade $35,000

$202,500


2026 Depot Office Air con replacement stage 2 $9,000

2026 Library Structural Repairs $8,000

2026 Cat Pound Refurbish inc replace air-con and HWS $18,000

2026 Overhaul Changing Place equipment $8,000

2026 Police Stables - Structural repairs allowance $12,000

143



2026 Toodyay Junction Internal repaint $0

2026 Transfer Station Air Con Replacement $0

2026 Fire Water Tank Replacement Picnic Hill Road $13,514

2026 Newcastle Goal Internal repaint and timber treatments $25,000

2026 replace Shade Sail Toodyay Community Hall $6,000

2026 Replace Shade Sail Morangup Hall $6,000

2026 Administration Chambers Kitchen refurb $7,000

2026 Visitors Centre Floor reseal $6,000

2026 Conservation Works Newcastle Goal $15,000

2026 Bendigo Bank Bathroom Refurbishment & Structural repairs $15,000

2026 Toodyay Community Centre Structural repairs $15,000

2026 Toodyay Library Internal Paint $15,000

2026 Contaminated site investigations P& G Clinton $10,000

2026 Memorial Hall floor reseal & Internal repaint $ 20,000

$208,514


2027 Toodyay Junction Replace Roof $0

2027 Shire Depot Office replace floor coverings replace HWS and Refresh Toilets $15,000

2027 Clinton St U18A replace HWS $1,700

2027 Animal Management Facility HWSand dishwasher replace $5,000

2027 Memorial Hall Repaint $13,000

2027 Toodyay Community Centre Kitchen refresh $20,000

2027 RSL Building External Repaint and fencing $20,000

2027 Parkers Cottage Repaint int and Ext $15,000

2027 Library - Allow Structural repairs $6,000

2027 Bendigo Bank External Maintenance $10,000

2027 Connors Mill Allowance for Structural Maintenance and Painting $14,000

2027 Visitors Centre - Aircon replacement and allowance for structural repairs $18,000

2027 Administration Generator Overhaul $4,000

2027 Memorial Hall floor reseal $6,000

2027 Medical Centre Repaint $10,000

2027 Community Centre Air Con $6,000

2027 Butterly external repaint $12,000

2027 Administration Carpet Replace Chambers and Corridor $15,000

2027 Community Centre Air Con replace & Floor Resurface $ 12,000

$202,700


2028 Community Centre Replace floor coverings $20,000

2028 Clinton St Units Replace Air con units Unit B and Internal Repaint $20,000

2028 Fencing Replacement At Toodyay Junction $0

2028 Medical Centre Bathroom refresh $12,000

2028 Duidgee Toilets Repaint $0

2028 Library - Allow Structural repairs $20,000

2028 Donegans Cottage Ext Floor and handrail Refurbish Electrical Upgrade $20,000

2028 Connors Mill Allowance for Structural Maintenance and Painting $15,000

2028 Charcoal Lane Toilets Plumbing Overhaul/ replace HWS $12,000

2028 Fire Water Tank Replacement Horse Shoe Road $14,060

2028 Mr's Oreilleys Fence repairs $0

2028 Depot Office Carpet replacement and Kitchen refresh $10,000

2028 Mrs O'Rellieys Allowance Structural Repairs $8,000

2028 Bendigo Bank Air -con replacement and Kitchen refirbish and floor coverings $20,000

2028 Clinton St Units Structural allowance $8,000

2028 Newcastle Goal allowance for structural repairs $10,000

2028 Toodyay Community Centre Interal Repairs repaint $15,000

$204,060

Total $2,480,029

144



year Capital Upgrade and New Projects budget

2019 Coondle Fire Shed (Grant Funds and shire funds) $337,4002019 Morangup Co-Location Fire Centre Upgrade $405,0002019 Morangup Community centre Additions $50,0002019 Youth Hall Install new air con and replace skylights with roofing $15,000

2019 Wicklow Shearing Shed audio/visual installation and improvement works Awning $12,000

2019 Dog Pound Structural Alterations and Insulate Roof $12,0002019 Duidgee / Stirling Park Upgrade - Infrastructure $76,9802019 Cemetery capital works $30,0002019 Administration additional works $12,5002019 Recreation Precinct Works $2,236,1112019 Transfer Station Chemical Shed Fire Wall $16,0002019 Cricket shed Storage Additions at the Showgrounds $0

$3,202,991

Capital Upgrade and New Projects Estimate

2020 Pelham Reserve New Toilets and removal of existing $90,000

2020 Toodyay Junction access ramp & Handrail $19,0002020 Morangup Hall - Contribution towards Relocating Water tanks floor sealing and a new water tank

and pump$23,000

2020 Newcastle Goal New Exhibit Storage Shed behind $25,0002020 Admin Donger replacement Planning $20,000

2020 Police Stables - install lighting $20,000

2020 New Fire Water Tank Gidgegannup Springs $15,300

2020 Community Centre stg 2 Soundproofing $0

2020 Memorial Hall sound system upgrade and New Curtains $25,000

2020 Recreation Precinct Works $3,144,139

2020 Morangup Community centre Additions $330,000

$3,711,439


2021 Morangup Hall Improvements contribution to Outdoor lighting, electric BBQ , shade sails and

furniture $25,000

2021 Toodyay River Walk Trail structure Planning $10,000

2021 Bejoording Fire Station Replacement $353,031

2021 Cobblers Pool Master Planning $10,000

$398,031


2022 Admin Reroof, Structural repairs, Donger replacement and Toilet Upgrade $225,000

2022 Cobblers Pool Improvements - Toilet and Shade shelter BBQ $120,000

2022 Toodyay River Walk Trail Structure Construction $80,000

2022 Julimar Fire Station Replacement $361,355

$786,547


2023 Morangup Hall Improvements contribution towards Kitchen Upgrade and floor reseal $40,000

2023 Wicklow Shearing Shed Café Blinds $0

2023 Cemetery New Toilet and Planning $110,000

2023 Planning for Kitchen Additions at Community Centre $10,000

2023 Storage Shed at Works Depot $0

$160,000


2024 Library Rear Additions Planning Phase $12,000

2024 Police Lockup Fitout internal maintenance $34,000

2024 Old Depot Site improvement Master Planning and contaminated site clean-up allowance $35,000

2024 Construction of Kitchen Additions at Community Centre $100,000

$181,000


2025 Heritage Interpretation Works Shire Admin and Museum Precinct Planning $7,000

2025 Library Rear Additions $0

2025 Shire Vehicle Shade at Depot $0

2025 Shire Vehicle Shade at the Shire Administration $0

$7,000


2026 Old Depot Site Demolition, Site works and landscaping. $70,000

2026 Transfer Station Planning $0

2026 Heritage Interpretation Works at Admin and Museum Precinct (funding dependant) $0

$70,000


2027 Old Depot Site Construction Design phase and tender $15,000

2027 Transfer Station Improvements works $0

2027 Planning New Administration and conservation Centre at the Museum Complex $10,000

2027 Nardie Cemetery Interpretive Shelter $20,000

2027 Replace Surface of Multi -Purpose Courts $40,000

2027 Additional double Storage Shed at Toodyay Junction $30,000

$115,000


2028 Old Depot Site Construction Phase 1 $0

2028 Stock pound upgrade $0

2028 Construction of New Administration and Conservation Centre at the Museum $0

$0

TOTAL $8,632,008

Buildings Forecast Upgrade/ New Plan

145



year Projects final budget $'000

2019 Capital upgrades (roads, drainage, footpaths, car parks) $1,9002019 Design/survey/investigation $1202019 Recreation precinct $5,820

$7,840

2020 Capital upgrades (roads, drainage, footpaths, car parks) $1,7002020 Design/survey/investigation $65

2020 Recreation precinct $585

$2,350

2021 Capital upgrades (roads, drainage, footpaths, car parks) $1,734

2021 Design/survey/investigation $66

$1,800



$1,836



$1,873



$1,910



$1,949



$1,988



$2,027



$2,068

TOTAL $25,642

Infrastructure Upgrades Plan (10 year Forecast)

146



year Projects

final budget

$'0002019 Resealing - incl. asphalt (minus $200k defects) $752019 Signage $5

$802020 Footpath renewal $202020 Resealing - incl. asphalt $3002020 Signage $5

$325

2021 Footpath renewal $20

2021 Resealing - incl. asphalt $306

2021 Signage $5

$332



2022 Signage $5

$338



2023 Signage $5

$345



2024 Signage $6

$352



2025 Signage $6

$359



2026 Signage $6

$366



2027 Signage $6

$373



2028 Signage $6

$381

TOTAL $3,251

Infrastructure Renewal Plan (10 year Forecast)

147



SHIRE OF TOODYAY - PLANT REPLACEMENT SCHEDULE (updated)

Reg ITEM 2019/20 2019/20 2020/21 2020/21 2021/22 2021/22 2022/23 2022/23 2023/24 2023/24 2024/25 2024/25 2025/26 2025/26 2026/27 2026/27 2027/28 2027/28

No. Trade Trade Trade Trade Trade Trade Trade Trade Trade

Backhoes / Loaders / Tractors

T0005 JCB 3CX Backhoe 33,000 50,000 33,000 33,000 33,000 33,000

T0006 JCB 436ZX FE Loader 45,800 70,000 45,800 45,800 45,800 45,800 50,400 50,400 50,400 50,400

T6344 Mustang Skid Steer Loader 80,000 25,000

Graders

T0007 John Deere 670GP 59,000 125,000 59,000 59,000 59,000 59,000 65,000

T0017 Komatsu GD655-5 53,500 53,500 53,500 59,000 59,000 59,000 59,000 59,000 65,000

Trucks

T0009 2017 Isuzu NQR 87/190 Crew Cab 90,000 20,000

T0010 2014 Hino FS2844 Tipper 43,000 85,000 43,000 43,000 43,000 43,000 47,300 47,300

T0011 2012 Hino FS2844 Diesel Truck 35,700 85,000 35,700 35,700 35,700 35,700 39,300 39,300 39,300

T0012 2010 UD Nissan GW470 Truck 35,000 35,000 35,000 38,500 38,500 38,500 38,500 38,500 42,500

T6782 2016 Hino 90,000 40,000

Mechanics Truck 70,000 20,000

Trailers & Dollys

1TIL296 Side Tip Trailer - 1 100,000 40,000

1TJR183 Side Tip Trailer - 2 100,000 40,000

T4133 Stock Float 10,000 3,000

Rollers & Brooms

1GEE285 Ammann Multi Tyred Roller 27,400 30,000 27,400

T6098 Dynapac Vibrating Roller 29,000 30,000 29,000 29,000 29,000 29,000 31,900 31,900 31,900 31,900

T4623 Tow Behind Sweeper 50,000 10,000

T6818 Ride on Vacuum Sweeper 140,000 30,000 140,000 30,000

Grader Compaction Roller

Ride On Mowers/Mulchers

T6435 Kubota F2890 Front Deck Mower 35,000 8,000 37,000 8,000

T6361 Kubota BX2370 Tractor Mower 23,000 6,000

1TMX602 Bandit 990XP Chipper

T6475 Kubota Tractor 43,000 11,500

N/A Boya Finishing Mower

Skid Steer Slasher attachment

Skid Steer Profiler attachment

Skid Steer Rake bucket

Aerator

Auto Traffic Signals

T4573 One Set Solar Powered.

Trailers

T-4087 Pig Trailer (Low Loader)

Skid Steer Trailer

Mower trailer

Compressors

T-1851 Large Trailer Compressor

GROSS PURCHASE / TRADE 35,000 108,000 140,000 115,000 93,000 106,500 100,000 165,000 273,000 141,000 37,000 8,000 100,000 23,000 90,000 70,000 140,000 30,000

Nett Plant Replacement Program (73,000) 25,000 (13,500) (65,000) 132,000 29,000 77,000 20,000 110,000

Operational Costs / Leasing 163,300 199,000 242,000 310,000 343,000 350,500 354,100 385,800 401,800

148



SHIRE OF TOODYAY - LIGHT VEHICLE REPLACEMENT SCHEDULE

Reg ITEM 2019/20 2019/20 2020/21 2020/21 2021/22 2021/22 2022/23 2022/23 2023/24 2023/24 2024/25 2024/25 2025/26 2025/26 2026/27 2026/27 2027/28 2027/28

No. Trade Trade Trade Trade Trade Trade Trade Trade Trade

T0 Ford Ranger Wildtrak (CEO) 60,000 30,000 60,000 30,000 60,000 30,000

T00 Subaru Forester (MCD) 42,000 20,000 42,000 20,000

T000 Holden Commodore SV6 (MFA) 42,000 20,000 42,000 20,000

T0000 Mitsubishi Pajero (MPD) 42,000 17,000 42,000 17,000

T0001 Mitsubishi Triton Cab Chassis (R2) 35,000 12,000 35,000 12,000

T0002 Mitsubishi Triton Dual Cab (R1) 50,000 12,000 35,000 12,000 35,000 12,000

T0003 Mitsubishi Triton 4x4 Dual Cab (WS) 36,000 17,000 36,000 17,000

T0013 Mitsubishi Triton GL Utility (P&G) 37,000 10,000 37,000 12,000 37,000 12,000

T0014 Mitsubishi Triton GL Utility 35,000 10,000 35,000 10,000

T0015 Mitsubishi Triton Utility 37,000 8,000 37,000 12,000 37,000 12,000

T0016 Mitsubishi Triton GL Utility (P&G) 41,000 15,000 41,000 15,000

T0022 Mitsubishi Triton GL Utility (Grader)

T0023 Mitsubishi Triton 4x4 D/Cab (Constr) 35,000 15,000 35,000 15,000

T0024 Mitsubishi Triton GL Utility (Grader) 37,000 8,000 37,000 12,000 37,000 12,000

T0026 Mitsubishi Triton 4x4 Dual Cab (WC) 36,000 17,000 36,000 17,000

T020 Holden Colorado Dual Cab (MWS) 42,000 20,000 42,000 20,000

T1184 Mitsubishi Triton 4x4 Dual Cab (BS) 33,000 16,000 34,000 18,000

T6177 Toyota Camry (PO) 30,000 15,000 30,000 15,000

T6480 Mitsubishi Triton GL Utility 37,000 8,000 37,000 18,000 37,000 18,000

1EPF060 Ford Ranger Utility (CESM) 65,000 18,000 65,000 20,000

1EWM806 Mitsubishi Triton Utility (RMO) 40,000 18,000 40,000 16,000 40,000 16,000

T7168 Toyota Hilux Utility (Fire Support) 40,000 18,000

T7030 Toyota Hilux 4x2 Cab Chassis (BMO) 37,000 15,000 37,000 15,000


Nett Vehicle Replace. Program 204,000 69,000 107,000 170,000 171,000 47,000 123,000 151,000 171,000

TOTAL GROSS PURCHASE 333,000 259,000 277,000 388,000 556,000 116,000 318,000 345,000 423,000

TOTAL GROSS PROCEEDS 202,000 165,000 183,500 283,000 253,000 40,000 118,000 174,000 142,000

149

M.Rebane

Typewritten Text

150

SHIRE OF TOODYAY

BUDGET


TABLE OF CONTENTS

Statement of Comprehensive Income by Nature or Type 2

Basis of Preparation 3

Statement of Comprehensive Income by Program 4

Statement of Cash Flows 6

Rate Setting Statement by Program 7

Rates and Service Charges 8

Net Current Assets 14

Reconciliation of Cash 15

Fixed Assets 17

Asset Depreciation 19

Borrowings 20

Cash Backed Reserves 22

Fees and Charges 23

Grant Revenue 23

Other Information 24

Major Land Transactions 25

Trust 26

Significant Accounting Policies - Other 27

151


FOR THE YEAR ENDED 30TH JUNE 2019 BY NATURE OR TYPE

2018/19 2017/18 2017/18

NOTE Budget Actual Budget

$ $ $Revenue

Rates 1 6,381,727 6,194,796 6,244,986Operating grants, subsidies and contributions 9 1,433,572 5,799,656 4,323,251Fees and charges 8 1,258,100 1,234,052 1,271,650Interest earnings 10(a) 185,000 181,060 215,000Other revenue 10 20,000 19,260 20,000

9,278,399 13,428,824 12,074,887

Expenses

Employee costs (4,537,774) (4,172,962) (4,296,690)Materials and contracts (2,791,750) (6,058,078) (6,281,733)Utility charges (237,723) (237,777) (223,328)Depreciation on non-current assets 5 (3,706,700) (3,689,753) (5,077,500)Interest expenses 10 (178,038) (116,796) (125,584)Insurance expenses (256,750) (255,850) (280,013)Other expenditure (116,157) (89,676) (116,500)

(11,824,892) (14,620,892) (16,401,348)(2,546,493) (1,192,068) (4,326,461)

Non-operating grants, subsidies and contributions 9 4,964,252 833,982 1,992,177Profit on asset disposals 4 101,685 2,544 89,959Loss on asset disposals 4 (194,752) (20,108) (133,746)Net result 2,324,692 (375,650) (2,378,071)


Changes on revaluation of non-current assets 0 0 0Total other comprehensive income 0 0 0

Total comprehensive income 2,324,692 (375,650) (2,378,071)


Page 2 of 26152


BASIS OF PREPARATION REVENUES (CONTINUED)

The budget has been prepared in accordance with applicable FEES AND CHARGES

Australian Accounting Standards (as they apply to local government Revenues (other than service charges) from the use of facilitiesand not-for-profit entities), Australian Accounting Interpretations, and charges made for local government services, sewerage rates,other authorative pronouncements of the Australian Accounting rentals, hire charges, fee for service, photocopying charges,Standards Board, the Local Government Act 1995 and licences, sale of goods or information, fines, penalties and accompanying regulations. Material accounting policies which have administration fees. Local governments may wish to disclose more been adopted in the preparation of this budget are presented detail such as rubbish collection fees, rental of property, fines and below and have been consistently applied unless stated penalties, other fees and charges.otherwise.

INTEREST EARNINGS

Except for cash flow and rate setting information, the budget has Interest and other items of a similar nature received from bankalso been prepared on the accrual basis and is based on historical and investment accounts, interest on rate instalments, interestcosts, modified, where applicable, by the measurement at fair value on rate arrears and interest on debtors.of selected non-current assets, financial assets and liabilities.

OTHER REVENUE / INCOME

THE LOCAL GOVERNMENT REPORTING ENTITY Other revenue, which can not be classified under the aboveAll funds through which the Shire of Toodyay controls headings, includes dividends, discounts, rebates etc.resources to carry on its functions have been included in thefinancial statements forming part of this budget. EXPENSES

EMPLOYEE COSTS

In the process of reporting on the local government as a single unit, All costs associated with the employment of person such as all transactions and balances between those Funds (for example, salaries, wages, allowances, benefits such as vehicle andloans and transfers between Funds) have been eliminated. housing, superannuation, employment expenses, removal

expenses, relocation expenses, worker's compensationAll monies held in the Trust Fund are excluded from the financial insurance, training costs, conferences, safety expenses, medicalstatements. A separate statement of those monies appears at examinations, fringe benefit tax, etc.Note 14 to the budget.

MATERIALS AND CONTRACTS

2017/18 ACTUAL BALANCES All expenditures on materials, supplies and contracts not Balances shown in this budget as 2017/18 Actual are classified under other headings. These include supply of goodsas forecast at the time of budget preparation and are and materials, legal expenses, consultancy, maintenance subject to final adjustments. agreements, communication expenses, advertising expenses,

membership, periodicals, publications, hire expenses, rental,KEY TERMS AND DEFINITIONS - NATURE OR TYPE leases, postage and freight etc. Local governments may wish

to disclose more detail such as contract services, consultancy,REVENUES information technology, rental or lease expenditures.RATES

All rates levied under the Local Government Act 1995 . Includes UTILITIES (GAS, ELECTRICITY, WATER, ETC.)

general, differential, specific area rates, minimum rates, interim Expenditures made to the respective agencies for the provisionrates, back rates, ex-gratia rates, less discounts offered. Exclude of power, gas or water. Exclude expenditures incurred for theadministration fees, interest on instalments, interest on arrears reinstatement of roadwork on behalf of these agencies.and service charges.

INSURANCE

SERVICE CHARGES All insurance other than worker's compensation and health Service charges imposed under Division 6 of Part 6 of the Local benefit insurance included as a cost of employment.Government Act 1995 . Regulation 54 of the Local Government

(Financial Management) Regulations 1996 identifies these LOSS ON ASSET DISPOSAL

as television and radio broadcasting, underground electricity and Loss on the disposal of fixed assets includes loss on disposalneighbourhood surveillance services. Exclude rubbish removal of long term investments.charges. Interest and other items of a similar nature received frombank and investment accounts, interest on rate instalments, DEPRECIATION ON NON-CURRENT ASSETS

interest on rate arrears and interest on debtors. Depreciation expense raised on all classes of assets.

PROFIT ON ASSET DISPOSAL INTEREST EXPENSES

Profit on the disposal of assets including gains on the disposal of Interest and other costs of finance paid, including costs of long term investments. Losses are disclosed under the expenditure finance for loan debentures, overdraft accommodation and classifications. refinancing expenses.

OPERATING GRANTS, SUBSIDIES AND OTHER EXPENDITURE

CONTRIBUTIONS Statutory fees, taxes, provision for bad debts, member's fees or Refer to all amounts received as grants, subsidies and State taxes. Donations and subsidies made to community groups.contributions that are not non-operating grants.

NON-OPERATING GRANTS, SUBSIDIES AND

CONTRIBUTIONS

Amounts received specifically for the acquisition, construction ofnew or the upgrading of noncurrent assets paid to a localgovernment, irrespective of whether these amounts are receivedas capital grants, subsidies, contributions or donations.

Page 3 of 26153

STATEMENT OF COMPREHENSIVE INCOMEFOR THE YEAR ENDED 30TH JUNE 2019 BY PROGRAM

2018/19 2017/18 2017/18


Revenue 1, 8, 9, 10(a),(b) $ $ $Governance 59,500 69,310 49,500General purpose funding 7,437,013 7,926,279 7,347,310Law, order, public safety 373,358 812,792 408,578Health 64,500 59,129 7,442Education and welfare 0 15,240 20,240Housing 10,500 6,519 0Community amenities 720,900 732,273 717,650Recreation and culture 125,000 121,624 1,298,500Transport 175,128 181,117 (262,753)Economic services 197,000 210,050 (439,260)Other property and services 115,500 3,294,490 2,927,680

9,278,399 13,428,823 12,074,887Expenses excluding finance costs 5,10(c),(e),(f)Governance (813,077) (877,198) (829,494)General purpose funding (440,623) (388,287) (422,135)Law, order, public safety (1,239,420) (998,194) (1,018,697)Health (295,939) (285,354) (296,840)Education and welfare (64,034) (61,864) (66,969)Housing (39,307) (38,474) (136,489)Community amenities (1,300,252) (1,245,284) (1,216,947)Recreation and culture (1,465,415) (1,383,089) (1,775,932)Transport (4,481,610) (4,053,621) (5,220,701)Economic services (1,183,766) (1,105,213) (1,236,681)Other property and services (323,411) (4,067,516) (4,054,879)

(11,646,854) (14,504,094) (16,275,764)Finance costs 6, 10(d)Recreation and culture (136,422) (70,965) (75,969)Transport (34,040) (36,289) (38,784)Economic services (3,603) (4,547) (4,940)Other property and services (3,973) (4,995) (5,891)

(178,038) (116,796) (125,584)(2,546,493) (1,192,067) (4,326,461)

Non-operating grants, subsidies and contributions 9 4,964,252 833,982 1,992,177Profit on disposal of assets 4 101,685 2,544 89,959(Loss) on disposal of assets 4 (194,752) (20,108) (133,746)Net result 2,324,692 (375,651) (2,378,071)


Changes on revaluation of non-current assets 0 0 0Total other comprehensive income 0 0 0

Total comprehensive income 2,324,692 (375,650) (2,378,071)


Page 4 of 26154


KEY TERMS AND DEFINITIONS - REPORTING PROGRAMS

In order to discharge its responsibilities to the community, Council has developed a set of operational

PROGRAM NAME OBJECTIVE ACTIVITIES

GOVERNANCE To provide a decision making Administration and operation of facilities andprocess for the efficient allocation of scarce resources.services to members of Council, other costs thatof scarce resources. relate to the tasks of assisting elected members

on matters which do not concern specific councilservices. Development of policies, strategic planning and long term financial plans.

GENERAL PURPOSE To collect revenue to allow for Rates, general purpose government grants and FUNDING provisions of service. interest revenue.

LAW, ORDER, PUBLIC To provide services to help ensure Supervision of various by-laws, fire prevention,SAFETY a safer community. emergency services and animal control.

HEALTH To provise an operational framework Food quality, pest control and operation of the for good community health. medical centre.

EDUCATION AND To provide an operational framework Administration and support of welfare servicesWELFARE for high quality education and such as senior citizens, disabled persons and

welfare services. associated grants and contributions.

HOUSING Ensure adequate housing Maintenance of staff housing and other rentalproperties.

COMMUNITY Provide services required by the Rubbish collection services, operation of theAMENITIES community. waste transfer station, enviromental protection,

administration of the local planning scheme,community sponsorship and maintenance ofcemeteries.

RECREATION AND To establish and manage effectively Maintenance of halls, recreation centres andCULTURE infrastructure and resources which various reserves, operations of library, heritage

will help the social wellbeing of the facilities and cultural activities.community.

TRANSPORT To provide effective and efficient Construction and maintenance of roads and transport services for the community. bridges, street lighting and depot maintenance

ECONOMIC To help promote the Shire and The regulation and provisions of tourism, areaSERVICES improve economic wellbeing. promotion, economic development, building

control, weed control and water standpipes

OTHER PROPERTY Private works, Public Works Overheads, PlantAND Operation Costs and other unclassified items.SERVICES

and financial objectives. These objectives have been established both on an overall basis, reflected by the Shire's Community Vision, and for each of its broad activities/programs.

Page 5 of 26155

STATEMENT OF CASH FLOWS


2018/19 2017/18 2017/18


$ $ $CASH FLOWS FROM OPERATING ACTIVITIES

Receipts

Rates 6,381,727 6,122,630 6,244,986Operating grants, subsidies and

contributions 1,433,572 5,359,431 4,323,251Fees and charges 1,258,100 1,234,052 1,271,650Interest earnings 185,000 181,060 215,000Goods and services tax 0 (63,711) 0Other revenue 20,000 19,260 20,000

9,278,399 12,852,722 12,074,887Payments

Employee costs (4,537,774) (4,229,009) (4,296,690)Materials and contracts (2,791,750) (6,163,810) (6,281,733)Utility charges (237,723) (237,777) (223,328)Interest expenses (178,038) (115,292) (125,584)Insurance expenses (256,750) (255,850) (280,013)Other expenditure (116,157) (89,676) (116,500)

(8,118,192) (11,091,414) (11,323,848)Net cash provided by (used in)

operating activities 3 1,160,207 1,761,308 751,039

CASH FLOWS FROM INVESTING ACTIVITIES

Payments for purchase of property, plant & equipment 4(a) (4,323,974) (819,209) (741,400)Payments for construction of infrastructure 4(a) (7,994,931) (1,955,332) (3,743,109)Non-operating grants, subsidies and contributions used for the development of assets 9 4,964,252 833,982 1,992,177Proceeds from sale of plant & equipment 4 850,000 182,000 831,100Net cash provided by (used in)

investing activities (6,504,653) (1,758,559) (1,661,232)

CASH FLOWS FROM FINANCING ACTIVITIES

Repayment of borrowings 6 (301,174) (228,745) (228,744)Proceeds from new borrowings 6 1,800,000 0 0Net cash provided by (used in)

financing activities 1,498,826 (228,745) (228,744)

Net increase (decrease) in cash held (3,845,620) (225,996) (1,138,937)Cash at beginning of year 5,245,342 5,182,469 5,182,469Cash and cash equivalents 3 at the end of the year 1,399,722 4,956,473 4,043,532


BY NATURE OR TYPE

Page 6 of 26156


FOR THE YEAR ENDED 30TH JUNE 2019 BY REPORTING PROGRAM

2018/19 2017/18 2017/18


$ $ $OPERATING ACTIVITIES

Net current assets at start of financial year - surplus/(deficit) 2 2,447,596 2,062,788 2,062,7882,447,596 2,062,788 2,062,788


Governance 59,500 69,310 49,500General purpose funding 1,055,286 1,731,483 1,102,324Law, order, public safety 373,358 812,792 408,578Health 64,500 59,129 7,442Education and welfare 0 15,240 20,240Housing 10,500 6,519 0Community amenities 720,900 732,273 717,650Recreation and culture 125,000 121,624 1,298,500Transport 175,128 181,117 (262,753)Economic services 263,959 210,050 (349,301)Other property and services 150,226 3,297,034 2,927,680

2,998,357 7,236,571 5,919,860Expenditure from operating activities

Governance (813,077) (877,198) (829,494)General purpose funding (440,623) (388,287) (422,135)Law, order, public safety (1,239,420) (998,194) (1,018,697)Health (295,939) (285,354) (296,840)Education and welfare (64,034) (61,864) (66,969)Housing (39,307) (38,474) (136,489)Community amenities (1,300,252) (1,245,284) (1,216,947)Recreation and culture (1,601,837) (1,454,054) (1,851,901)Transport (4,515,650) (4,089,910) (5,259,485)Economic services (1,269,502) (1,109,760) (1,308,754)Other property and services (440,003) (4,092,619) (4,127,383)

(12,019,644) (14,640,998) (16,535,094)Operating activities excluded from budget

(Profit) on asset disposals 4 (101,685) (2,544) (89,959)Loss on disposal of assets 4 194,752 20,108 133,746Depreciation on assets 5 3,706,700 3,689,753 5,077,500Movement in employee benefit provisions (non-current) 0 42,585 0Amount attributable to operating activities (2,773,924) (1,591,737) (3,431,159)


Non-operating grants, subsidies and contributions 9 4,964,252 833,982 1,992,177Purchase property, plant and equipment 4(a) (4,323,974) (819,209) (741,400)Purchase and construction of infrastructure 4(a) (7,994,931) (1,955,332) (3,743,109)Proceeds from disposal of assets 4(a) 850,000 182,000 831,100Amount attributable to investing activities (6,504,653) (1,758,559) (1,661,232)


Repayment of borrowings 6 (301,174) (228,745) (228,744)Proceeds from new borrowings 6 1,800,000 0 0Transfers to cash backed reserves (restricted assets) 7(a) (1,239,350) (395,655) (979,250)Transfers from cash backed reserves (restricted assets) 7(a) 2,864,603 227,496 173,418Amount attributable to financing activities 3,124,079 (396,904) (1,034,576)

Budgeted deficiency before general rates (6,154,498) (3,747,200) (6,126,967)Estimated amount to be raised from general rates 1 6,381,727 6,194,796 6,244,986Net current assets at end of financial year - surplus/(deficit) 2 227,229 2,447,596 118,019


Page 7 of 26157



1. RATES AND SERVICE CHARGES

(a) Rating Information

2018/19 2018/19 2018/19 2018/19

Number Budgeted Budgeted Budgeted Budgeted 2017/18

of Rateable rate interim back total Actual

RATE TYPE Rate in properties value revenue rates rates revenue Revenue

$ $ $ $ $ $ $Differential general rate or general rate

GRV Residential 0.123350 512 7,372,164 909,356 0 0 909,356 883,995GRV Commercial 0.156060 31 1,211,846 189,121 0 0 189,121 182,155GRV Industrial 0.123350 19 403,036 49,715 0 0 49,715 48,646GRV Rural 0.113950 99 1,446,380 164,815 0 0 164,815 159,956GRV Rural Residential 0.113950 878 12,365,080 1,409,001 0 0 1,409,001 1,382,549UV General 0.010880 451 99,581,000 1,083,441 0 0 1,083,441 1,055,369UV Rural 0.008928 179 152,021,000 1,357,243 0 0 1,357,243 1,323,982 Sub-Totals 2,169 274,400,506 5,162,692 0 0 5,162,692 5,036,652

Minimum

Minimum payment $

GRV Residential 1,318 219 1,142,010 288,642 0 0 288,642 285,090GRV Commercial 1,318 4 22,655 5,272 0 0 5,272 5,160GRV Industrial 1,318 11 44,850 14,498 0 0 14,498 14,190GRV Rural 1,318 44 341,948 57,992 0 0 57,992 58,050GRV Rural Residential 1,318 532 3,455,277 701,176 0 0 701,176 682,410UV General 1,318 114 7,378,758 150,252 0 0 150,252 148,350UV Rural 1,318 0 0 0 0 0 0 0 Sub-Totals 924 12,385,498 1,217,832 0 0 1,217,832 1,193,250

3,093 286,786,004 6,380,524 0 0 6,380,524 6,229,902Total amount raised from general rates 6,380,627 6,229,902Less Movement in Advanced Rates (36,270)

1,100 1,163Total rates 6,381,727 6,194,796

All land (other than exempt land) in the Shire of Toodyay is rated according to its Gross Rental Value (GRV) in townsites or Unimproved Value (UV) in the remainder of the Shire of Toodyay.

The general rates detailed for the 2018/19 financial year have been determined by Council on the basis of raising the revenue required to meet the deficiency between the total estimated expenditure proposed in the budgetand the estimated revenue to be received from all sources other than rates and also considering the extent of any increase in rating over the level adopted in the previous year.

The minimum rate(s) have been determined by Council on the basis that all ratepayers must make a reasonable contribution to the cost of local government services/facilities.

Page 8 of 26158



1. RATES AND SERVICE CHARGES (CONTINUED)

(b) Interest Charges and Instalments - Rates and Service Charges

The following instalment options are available to ratepayers for the payment of rates and service charges.

Instalment Unpaid

Instalment plan rates

plan admin interest interestInstalment options Date due charge rate rates

$ % %Option one

0 0.00% 11.00%Option two

0 5.50% 11.00%7.50 5.50% 11.00%7.50 5.50% 11.00%7.50 5.50% 11.00%

2018/19

Budget 2017/18revenue Actual

$ $Instalment plan admin charge revenue (4,500) (4,900)Instalment plan interest earned (25,000) (26,925)Unpaid rates and service charge interest earned (50,000) (49,419)

(79,500) (81,244)

Page 9 of 26159

(c) Objectives and Reasons for Differential Rating

To provide equity in the rating of properties across the Shire the following rate categories have been determined for the implementation of differential rating.

Differential general rate

Description Reasons

GRV Residential The rate in the $ of 0.12335 has been set to ensure that the porportion of total rate revenue derived from Residential property remains consistent with previousyears. This is based on the total raised from all properties now rated as Residential.

GRV Commercial The rate in the $ of 0.15606 has been set to ensure that the porportion of total rate revenue derived from Commercial property remains consistent with previousand recognises the higher demand on Shire infrastructure and services from the activity on Commercial property.

GRV Industrial The rate in the $ of 0.12335 has been set to ensure that the porportion of total rate revenue derived from Inductrial property remains consistent with previousand recognises the higher demand on Shire infrastructure and services from the activity on Industrial property.

GRV Rural The rate in the $ of 0.11395 has been set to ensure that the porportion of total rate revenue derived from these properties remains consistent with previous years.

GRV Rural Residential The rate in the $ of 0.11395 has been set to ensure that the porportion of total rate revenue derived from these properties remains consistent with previous years,notwithstanding that in previous years these properties had been rated as UV General.

UV General The rate in the $ of 0.010880 has been set to ensure that the porportion of total rate revenue derived from small rural holdings remains consistent with previous years.

UV Rural The rate of $ 0.008928 has been set to ensure that broadacre farming properties, those above 100 hectares and used for grazing or cropping, are not adversleyaffected by the valuation changes resulting from preponderance of small rural holdings.

(d) Differential Minimum Payment

Description Characteristics Reasons

Differential Mimimum A minimum payment of $1,318 is applied to GRV & UV properties in recognition that every property receives some minimum level of benefit from works and serivcesprovided. The minimum payment helps encourage development and discourage speculation.

ObjectsCharacteristics

Objects

Page 10 of 26160

of 26161




(e) Specified Area Rate

The Shire did not raise specified area rates for the year ended 30th June 2019.

(f) Service Charges

The Shire did not raise service charges for the year ended 30th June 2019.




(g) Rates discounts

Disc %

Rate or fee to which or 2018/19 2017/18

discount is granted Amount ($) Budget Actual Circumstances in which discount is granted

$ $Rates - Commercial 50% 2,894 2,894 In accordance with Council Resolution of September 2015

2,894 2,894(h) Waivers or concessions

Rate or fee and charge Disc % Circumstances in which the

to which the waiver or or 2018/19 2017/18 waiver or concession is Objects and reasons of theconcession is granted Type Amount ($) Budget Actual granted waiver or concession

$ $GRV Residential Rates 0% 0 1,290

Interest 0% 0 22 Aged Care be utilised for Aged Care Facilities0 1,312

Vacant Land Property is vacant land and is to

Page 12 of 26

162



2. NET CURRENT ASSETS2018/19 2017/18

Note Budget Actual

$ $

Composition of estimated net current assets

Current assets

Cash - unrestricted 3 (295,482) 1,924,885Cash - restricted reserves 3 1,695,204 3,320,457Receivables 1,304,934 1,304,934Inventories 61,366 61,366

2,766,022 6,611,642Less: current liabilities

Trade and other payables (415,852) (415,852)Long term borrowings (240,977) (228,744)Provisions (671,477) (671,477)

(1,328,306) (1,316,073)

Unadjusted net current assets 1,437,716 5,295,569

Adjustments

Less: Cash - restricted reserves 3 (1,695,204) (3,320,457)Add: Current portion of borrowings 240,977 228,744Add: Current liabilities not expected to be cleared at end of year 243,741 243,740Adjusted net current assets - surplus/(deficit) 227,229 2,447,596

Reason for Adjustments

The differences between the net current assets at the end of each financial year in the rate setting statement and net current assets detailed above arise from amounts which have been excludedwhen calculating the budget deficiency in accordance with Local Government

(Financial Management) Regulation 32 as movements for these items have been funded within the budget estimates. These differences are disclosed as adjustments above.


CURRENT AND NON-CURRENT CLASSIFICATION TRADE AND OTHER RECEIVABLES

In the determination of whether an asset or liability is Trade and other receivables include amounts due from current or non-current, consideration is given to the ratepayers for unpaid rates and service charges and time when each asset or liability is expected to be other amounts due from third parties for goods sold andsettled. The asset or liability is classified as current services performed in the ordinary course of business.if it is expected to be settled within the next 12 months, being the Shire of Toodyay's Receivables expected to be collected within 12 monthsoperational cycle. In the case of liabilities where the of the end of the reporting period are classified as Shire of Toodyay does not have the current assets. All other receivables are classified as unconditional right to defer settlement beyond non-current assets.12 months, such as vested long service leave, the liability is classified as current even if not expected to Collectability of trade and other receivables is reviewed be settled within the next 12 months. Inventories held on an ongoing basis. Debts that are known to be for trading are classified as current even if not uncollectible are written off when identified. An expected to be realised in the next 12 months except allowance for doubtful debts is raised when there is for land held for sale where it is held as non-current objective evidence that they will not be collectible.based on the Shire of Toodyay'sintentions to release for sale.

Page 13 of 26163



2. NET CURRENT ASSETS (CONTINUED)


TRADE AND OTHER PAYABLES EMPLOYEE BENEFITS

Trade and other payables represent liabilities for goods Short-term employee benefits

and services provided to the Shire prior to the end of the Provision is made for the Shire of Toodyay's financial year that are unpaid and arise when the obligations for short-term employee benefits. Short termShire of Toodyay becomes obliged to make employee benefits are benefits (other than termination future payments in respect of the purchase of these benefits) that are expected to be settled wholly before goods and services. The amounts are unsecured, are 12 months after the end of the annual reporting period recognised as a current liability and are normally paid in which the employees render the related service,within 30 days of recognition. including wages, salaries and sick leave. Short-term

employee benefits are measured at the (undiscounted) PROVISIONS amounts expected to be paid when the obligation isProvisions are recognised when the settled.Shire of Toodyay has a legal or constructive obligation, as a result of past events, for which it is The Shire of Toodyay’s obligations for

probable that an outflow of economic benefits will short-term employee benefits such as wages, salaries andresult and that outflow can be reliably measured. sick leave are recognised as a part of current trade and

other payables in the statement of financial position. TheProvisions are measured using the best estimate of the Shire of Toodyay’s obligations for

amounts required to settle the obligation at the end of the employees' annual leave and long service leave reporting period. entitlements are recognised as provisions in the statement

of financial position.INVENTORIES

General LAND HELD FOR RESALE

Inventories are measured at the lower of cost and net Land held for development and sale is valued at the lower realisable value. of cost and net realisable value. Cost includes the cost of

acquisition, development, borrowing costs and holding Net realisable value is the estimated selling price in the costs until completion of development. Finance costs and ordinary course of business less the estimated costs of holding charges incurred after development is completed completion and the estimated costs necessary to make the are expensed.sale.

Gains and losses are recognised in profit or loss at the time Superannuation of signing an unconditional contract of sale if significantThe Shire of Toodyay contributes to a risks and rewards, and effective control over the land, are number of superannuation funds on behalf of employees. passed on to the buyer at this point.

All funds to which the Shire of Toodyay Land held for sale is classified as current except where it is contributes are defined contribution plans. held as non-current based on Council’s intentions to

release for sale.

Page 14 of 26164



3. RECONCILIATION OF CASH

For the purposes of the Statement of Cash Flows, cash includes cash and cash equivalents, net of outstandingbank overdrafts. Estimated cash at the end of the reporting period is as follows:

2018/19 2017/18 2017/18

Budget Actual Budget

$ $ $Cash - unrestricted (295,482) 1,924,885 85,402Cash - restricted 1,695,204 3,320,457 3,958,130

1,399,722 5,245,342 4,043,532

The following restrictions have been imposed by regulation or other externally imposedrequirements:

Employee Entitlements Reserve 258,740 243,740 254,237Asset Development Reserve 0 159,676 825,752CCTV Reserve 26,530 16,180 16,062Emergency Management Reserve 74,659 72,159 75,521Heritage Asset Reserve 11,193 10,693 15,450Information Technology Reserve 22,121 21,621 21,631Newcastle Footbridge & Pedestrian Overpass Reserve 37,364 36,864 41,176Plant Replacement Reserve 149,568 145,568 185,355Community Bus Reserve 89,159 60,159 20,000Recreation Development Reserve 0 1,844,990 1,838,099Refuse Reserve 112,493 110,493 109,984Road Contribution Reserve 367,891 328,391 296,913Strategic Access & Fire Egress Tracks Reserve 199,638 146,638 150,465Swimming Pool Reserve 0 107,937 107,486Morangup Community Centre Reserve 345,848 15,348 0

1,695,204 3,320,457 3,958,131Reconciliation of net cash provided by

operating activities to net result

Net result 2,324,692 (375,649) (2,378,071)

Depreciation 3,706,700 3,689,753 5,077,500(Profit)/loss on sale of asset 93,067 17,564 43,787(Increase)/decrease in receivables 0 (576,102) 0(Increase)/decrease in inventories 0 (13,146) 0Increase/(decrease) in payables 0 (95,459) 0Grants/contributions for the development of assets (4,964,252) (833,982) (1,992,177)Net cash from operating activities 1,160,207 1,761,309 751,039

SIGNIFICANT ACCOUNTING POLICES

CASH AND CASH EQUIVALENTS

Cash and cash equivalents include cash on hand, cashat bank, deposits available on demand with banks, other short term highly liquid investments that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value andbank overdrafts.

Bank overdrafts are shown as short term borrowings in current liabilities in Note 2 - Net Current Assets.

Page 15 of 26165



4. FIXED ASSETS

(a) Acquisition of Assets

The following assets are budgeted to be acquired during the year.

Governance

General

purpose

funding

Law, order,

public safety Health

Education

and welfare Housing

Community

amenities

Recreation

and culture Transport

Economic

services

Other

property and

services

2018/19

Budget total

2017/18

Actual total

Asset class $ $ $ $ $ $ $ $ $ $ $ $ $


Buildings - non-specialised 0 0 0 0 0 0 0 0 0 5,900 0 5,900 0Buildings - specialised 0 0 668,400 0 20,000 0 0 2,467,611 0 17,000 0 3,173,011 31,946Plant and equipment 0 0 0 0 0 0 0 0 752,563 0 0 752,563 647,747Building - Heritage 37,500 0 0 0 0 0 0 340,000 0 0 15,000 392,500 139,516

37,500 0 668,400 0 20,000 0 0 2,807,611 752,563 22,900 15,000 4,323,974 819,209

Infrastructure

Infrastructure - Roads 0 0 0 0 0 0 0 0 1,934,827 0 0 1,934,827 1,522,402Infrastructure - Footpaths 0 0 0 0 0 0 0 0 0 0 0 0 95,741Infrastructure - Parks and ovals 0 0 0 0 0 0 0 5,957,410 0 0 0 5,957,410 198,705Infrastructure - Other 0 0 39,058 0 0 0 46,000 0 17,636 0 0 102,694 138,483

0 0 39,058 0 0 0 46,000 5,957,410 1,952,463 0 0 7,994,931 1,955,332

Total acquisitions 37,500 0 707,458 0 20,000 0 46,000 8,765,021 2,705,026 22,900 15,000 12,318,905 2,774,541

A detailed breakdown of acquisitions on an individual asset basis can be found inthe supplementary information attached to this budget document.

Reporting program

Page 16 of 26

166



4. FIXED ASSETS (CONTINUED)

(b) Disposals of Assets

The following assets are budgeted to be disposed of during the year.

Net book Sale

value proceeds Profit Loss Profit Loss Profit Loss

$ $ $ $ $ $ $ $By Program

Economic services 660,174 645,000 66,959 (82,133) 0 0 89,959 (67,133)Other property and services 282,893 205,000 34,726 (112,619) 2,544 (20,108) 0 (66,613)

943,067 850,000 101,685 (194,752) 2,544 (20,108) 89,959 (133,746)By Class


Land - freehold land 343,000 320,000 0 (35,000) 0 0 0 0Buildings - non-specialised 180,041 240,000 66,959 0 0 0 0 0Plant and equipment 282,893 205,000 34,726 (112,619) 2,544 (20,108) 89,959 (67,133)Building - Heritage 137,133 85,000 0 (47,133) 0 0 0 (66,613)

943,067 850,000 101,685 (194,752) 2,544 (20,108) 89,959 (133,746)

A detailed breakdown of disposals on an individual asset basis can be found inthe supplementary information attached to this budget document.

2018/19 Budget 2017/18 Actual 2017/18 Budget

Page 17 of 26167



5. ASSET DEPRECIATION2018/19 2017/18 2017/18


$ $ $By Program

Governance 77,000 76,184 102,500Law, order, public safety 133,900 139,088 111,000Health 35,500 35,396 40,000Housing 25,500 24,388 115,000Community amenities 28,300 25,291 31,000Recreation and culture 214,500 210,145 483,000Transport 2,835,000 2,833,790 3,885,000Economic services 74,000 71,135 117,000Other property and services 283,000 274,334 193,000

3,706,700 3,689,753 5,077,500By Class

Buildings - non-specialised 13,287 79,033 339,735Buildings - specialised 177,545 166,443 209,824Furniture and equipment 142,814 132,693 92,579Plant and equipment 385,893 409,939 335,085Building - Heritage 115,725 105,381 243,284Infrastructure - Roads 1,841,021 1,788,643 2,863,665Infrastructure - Footpaths 36,532 33,202 33,698Infrastructure - Parks and ovals 47,932 45,890 45,153Infrastructure - Other 56,788 51,168 42,460Infrastructure - Bridges 889,163 877,362 872,017

3,706,700 3,689,753 5,077,500


DEPRECIATION DEPRECIATION (CONTINUED)

The depreciable amount of all fixed assets including buildings Major depreciation periods used for each class of depreciable but excluding freehold land, are depreciated on a straight-line asset are:basis over the individual asset’s useful life from the time the Buildings - non-specialised 30 - 50 Yearsasset is held ready for use. Leasehold improvements are Buildings - specialised 30 - 50 Yearsdepreciated over the shorter of either the unexpired of the lease Furniture and equipment 4 - 10 Yearsor the estimated useful life of the improvements. Plant and equipment 5 - 15 Years

Building - Heritage 30 - 50 YearsThe assets residual values and useful lives are reviewed, and Infrastructure - Roads 20 - 50 Yearsadjusted if appropriate, at the end of each reporting period. Infrastructure - Footpaths 20 Years

Infrastructure - Drainage 100 YearsAn asset’s carrying amount is written down immediately to its Infrastructure - Parks and ovals 0 Yearsrecoverable amount if the asset’s carrying amount is greater than Infrastructure - Other 0 Yearsits estimated recoverable amount. Infrastructure - Bridges 75 Years

Gains and losses on disposals are determined by comparingproceeds with the carrying amount. These gains and lossesare included in profit or loss in the period which they arise.

Page 18 of 26

168



6. INFORMATION ON BORROWINGS

(a) Borrowing repayments

Movement in borrowings and interest between the beginning and the end of the current financial year.

Principal New 2018/19 2017/18 2018/19 2017/18 2018/19 2017/18

Purpose 30-Jun-18 loans Budget Actual Budget Actual Budget Actual

$ $ $ $ $ $Recreation and culture

Loan 65 - Community Centre 36,537 0 11,361 10,614 25,176 36,537 2,447 3,200Loan 67 - Library Upgrade 259,204 0 36,502 34,208 222,702 259,204 17,482 19,782Loan 69 - Library Upgrade 68,061 0 32,982 31,010 35,079 68,061 4,068 5,879Loan 72 - Land, Rec Precinct 825,608 0 39,725 38,014 785,883 825,608 39,095 40,732Loan 73 - Refurbish Courts 30,089 0 19,901 19,283 10,188 30,089 926 1,372Loan 75 - Recreation Precinct 0 1,800,000 60,197 0 1,739,803 0 72,404 0Transport

Loan 70 - Footbridge 45,110 0 14,200 13,424 30,910 45,110 2,439 3,230Loan 71 - Depot Stage 2 657,789 0 32,972 31,531 624,817 657,789 31,601 33,059Economic services

Loan 64 - Visitors Centre 56,130 0 17,502 16,395 38,628 56,130 3,603 4,547Other property and servicesLoan 63 - Bank Building 50,103 0 15,680 14,739 34,423 50,103 3,036 3,605Loan 74 - Refurbish Bank Building 30,471 0 20,152 19,526 10,319 30,471 937 1,390

2,059,102 1,800,000 301,174 228,745 3,557,928 2,059,102 178,038 116,796

2,059,102 1,800,000 301,174 228,745 3,557,928 2,059,102 178,038 116,796

All borrowing repayments, other then Self Supporting Loans, will be financed by general purpose revenue. The self supporting loan(s) repayment will be fully reimbursed.



6. INFORMATION ON BORROWINGS (CONTINUED)

(b) New borrowings - 2018/19

Amount Total Amount

Loan Term Interest borrowed interest & used Balance

Particulars/Purpose Institution type (years) rate budget charges budget unspent

% $ $ $ $Recreation Precinct WATC 0 0 1,800,000 137,288 1,800,000 0

1,800,000 137,288 1,800,000 0

(c) Unspent borrowings

The Shire had no unspent borrowing funds as at 30th June 2018 nor is it expected to have unspent borrowing fundsas at 30th June 2019.

(d) Credit Facilities

2018/19 2017/18 2017/18


$ $ $Undrawn borrowing facilities

credit standby arrangements

Bank overdraft limit 400,000 400,000 400,000Bank overdraft at balance date 0 0 0Credit card limit 32,000 32,000 32,000Credit card balance at balance date 0 8,490 0Total amount of credit unused 432,000 440,490 432,000

Loan facilities

Loan facilities in use at balance date 3,557,928 2,059,102 2,059,102


BORROWING COSTSBorrowing costs are recognised as an expense when incurred except where they are directly attributable to the acquisition, construction or production of a qualifying asset. Where this is the case, they are capitalised as part of the cost of the particular asset until such time as the asset is substantially ready for its intended use or sale.

Interest

repayments

Principal

repayments

Principal

outstanding

Page 19 of 26

169



7. CASH BACKED RESERVES

(a) Cash Backed Reserves - Movement

2018/19 2018/19 2018/19 2017/18 2017/18 2017/18 2017/18 2017/18 2017/18

Budget 2018/19 Budget Budget Actual 2017/18 Actual Actual Budget 2017/18 Budget Budget

Opening Budget Transfer Closing Opening Actual Transfer Closing Opening Budget Transfer ClosingBalance Transfer to (from) Balance Balance Transfer to (from) Balance Balance Transfer to (from) Balance

$ $ $ $ $ $ $ $ $ $ $ $Employee Entitlements Reserve 243,740 55,000 (40,000) 258,740 219,237 67,187 (42,684) 243,740 219,237 85,000 (50,000) 254,237Anzac 100th Anniversary Reserve 0 0 0 0 87,418 1,325 (88,742) 0 87,418 1,000 (88,418) 0Asset Development Reserve 159,676 650,000 (809,676) 0 175,752 3,924 (20,000) 159,676 175,752 670,000 (20,000) 825,752CCTV Reserve 16,180 10,350 0 26,530 15,812 367 0 16,180 15,812 250 0 16,062Emergency Management Reserve 72,159 2,500 0 74,659 70,521 1,638 0 72,159 70,521 5,000 0 75,521Heritage Asset Reserve 10,693 500 0 11,193 10,450 243 0 10,693 10,450 5,000 0 15,450Information Technology Reserve 21,621 500 0 22,121 21,131 491 0 21,621 21,131 500 0 21,631Newcastle Footbridge & Pedestrian Overpass Reserve 36,864 500 0 37,364 26,176 10,688 0 36,864 26,176 15,000 0 41,176Plant Replacement Reserve 145,568 4,000 0 149,568 181,355 4,213 (40,000) 145,568 181,355 4,000 0 185,355Community Bus Reserve 60,159 29,000 0 89,159 0 60,159 0 60,159 0 20,000 0 20,000Recreation Development Reserve 1,844,990 35,000 (1,879,990) 0 1,803,099 41,891 0 1,844,990 1,803,099 35,000 0 1,838,099Refuse Reserve 110,493 2,000 0 112,493 107,984 2,509 0 110,493 107,984 2,000 0 109,984Road Contribution Reserve 328,391 64,500 (25,000) 367,891 262,413 102,048 (36,070) 328,391 262,413 34,500 0 296,913Strategic Access & Fire Egress Tracks Reserve 146,638 53,000 0 199,638 50,465 96,172 0 146,638 50,465 100,000 0 150,465Swimming Pool Reserve 107,937 2,000 (109,937) 0 105,486 2,451 0 107,937 105,486 2,000 0 107,486Morangup Community Centre Reserve 15,348 330,500 0 345,848 15,000 348 0 15,348 15,000 0 (15,000) 0

3,320,457 1,239,350 (2,864,603) 1,695,204 3,152,298 395,655 (227,496) 3,320,457 3,152,299 979,250 (173,418) 3,958,131



7. CASH BACKED RESERVES (CONTINUED)

(b) Cash Backed Reserves - Purposes

In accordance with Council resolutions in relation to each reserve account, the purpose for which the reserves are set aside are as follows:Anticipated

Reserve name date of use Purpose of the reserve

Employee Entitlements ReserveAnzac 100th Anniversary ReserveAsset Development ReserveCCTV ReserveEmergency Management ReserveHeritage Asset ReserveInformation Technology ReserveNewcastle Footbridge & Pedestrian Overpass ReservePlant Replacement ReserveCommunity Bus Reserve Funds set aside for the purchase of a new Shire of Toodyay Community Bus.

Recreation Development ReserveRefuse Reserve

Road Contribution ReserveStrategic Access & Fire Egress Tracks ReserveSwimming Pool ReserveMorangup Community Centre Reserve Funds set aside for the development of the Morangup Community Centre.

Funds set aside for the development and maintenance of the Shire of Toodyay Waste Transfer Station.Funds set aside from contributions given towards particular roads to assist in the ongoing maintenance and preservation of those roads. These

funds cannot be used on roads other than those identified in the contribution.

Funds set aside for the preservation and / or purchase of Built Heritage assets of significance within the Shire of Toodyay


Funds set aside for the maintenance and upkeep of the Newcastle Footbridge & the Duke Street Pedestrian Overpass.

Funds set aside for the ongoing upgrade and replacement of Council owned plant.

Funds set aside for the development of recreational facilities within the Recreation precinct located adjacent to the District High School.

Funds set aside to provide payment for Employee Entitlement liabilities

Funds set asidefor the celebration and commemmoration of the 100th ANZAC anniversary

Funds set aside for the future purchase and / or development of assets

Funds set aside for the replacement, expansion and maintenance of CCTV within the Shire of Toodyay

Funds set aside to assist in emergency management and recovery

Funds set aside for the implementation and maintenanc of strategic access and egress tracks.

Funds collected by way of a voluntary levy in 1996-97 for a swimming pool.

Page 20 of 26170



8. FEES & CHARGES REVENUE2018/19 2017/18Budget Actual

$ $

Governance 0 1,472General purpose funding 31,000 27,383Law, order, public safety 81,700 80,230Health 64,000 59,129Housing 10,000 6,226Community amenities 715,900 715,147Recreation and culture 77,000 75,388Economic services 191,000 192,781Other property and services 87,500 76,296

1,258,100 1,234,052

9. GRANT REVENUE2018/19 2017/18

Budget Actual

$ $Grants, subsidies and contributions are included as operatingrevenues in the Statement of Comprehensive Income:

By Program:

Operating grants, subsidies and contributions

Governance 59,500 67,838General purpose funding 819,286 1,503,780Law, order, public safety 291,658 732,562Health 500 0Education and welfare 0 15,240Housing 500 294Community amenities 5,000 17,127Recreation and culture 48,000 46,236Transport 175,128 181,117Economic services 6,000 17,268Other property and services 28,000 3,218,194

1,433,572 5,799,656Non-operating grants, subsidies and contributions

Law, order, public safety 632,458 10,000Recreation and culture 3,634,772 50,455Transport 697,022 773,527

4,964,252 833,982

Page 21 of 26171



10. OTHER INFORMATION2018/19 2017/18 2017/18


The net result includes as revenues $ $ $

(a) Interest earnings

Investments - Reserve funds 70,000 72,562 70,000 - Other funds 40,000 32,154 60,000Other interest revenue (refer note 1b) 75,000 76,344 85,000

185,000 181,060 215,000

(b) Other revenue

Other 20,000 19,260 20,00020,000 19,260 20,000

The net result includes as expenses

(c) Auditors remuneration

Audit services 25,000 41,756 25,000Other services 12,000 6,269 10,000

37,000 48,025 35,000(d) Interest expenses (finance costs)

Borrowings (refer note 6(a)) 178,038 116,796 125,584178,038 116,796 125,584

(e) Elected members remuneration

Meeting fees 123,784 111,284 123,784Mayor/President’s allowance 29,273 29,352 29,273Deputy Mayor/President's allowance 7,318 7,318 7,318Travelling expenses 9,000 223 9,000Telecommunications allowance 18,000 15,486 18,000

187,375 163,663 187,375

Page 22 of 26172



11. MAJOR LAND TRANSACTIONS

It is not anticipated any major land transactions will occur in 2018/19.

12. TRADING UNDERTAKINGS AND MAJOR TRADING UNDERTAKINGS

It is not anticipated any trading undertakings or major trading undertakings will occur in 2018/19.

Page 23 of 26173



13. INTERESTS IN JOINT ARRANGEMENTS

It is not anticipated the Shire will be party to any joint venturearrangements during 2018/19.

14. TRUST FUNDS

Funds held at balance date over which the local government has no control and which are not included inthe financial statements are as follows:

Estimated Estimated Estimated

Balance amounts amounts balance

Detail 30-Jun-18 received paid 30-Jun-19

$ $ ($) $Housing Bonds 13,525 0 0 13,525BCITF/Building Services Levy 13,221 15,000 (15,000) 13,221Quarry Rehabilitation Bonds 1,464,816 30,000 0 1,494,816Road Construction Bonds 27,998 0 0 27,998Venue Hire Bonds 8,900 8,000 (8,000) 8,900Crossover Bonds 56,340 0 0 56,340Kerb Deposits 8,700 0 0 8,700Standpipe Bonds 17,110 2,500 (1,750) 17,860Other Deposits 5,644 500 (500) 5,644Planning Bonds 537 0 0 537Key Bonds 6,161 200 0 6,361Library Bonds 175 0 0 175Swimming Pool Funds 119,007 0 (119,007) 0

1,742,134 56,200 (144,257) 1,654,077

Page 24 of 26174



15. SIGNIFICANT ACCOUNTING POLOCIES - OTHER

INFORMATION

GOODS AND SERVICES TAX (GST) ROUNDING OFF FIGURES

Revenues, expenses and assets are recognised net of the All figures shown in this statement are rounded to the amount of GST, except where the amount of GST incurred nearest dollar. is not recoverable from the Australian Taxation Office(ATO). COMPARATIVE FIGURES

Where required, comparative figures have been Receivables and payables are stated inclusive of GST adjusted to conform with changes in presentation for receivable or payable. The net amount of GST recoverable the current budget year. from, or payable to, the ATO is included with receivables or payables in the statement of financial position. BUDGET COMPARATIVE FIGURES

Unless otherwise stated, the budget comparativeCash flows are presented on a gross basis. The GST figures shown in the budget relate to the original components of cash flows arising from investing or budget estimate for the relevant item of disclosure.financing activities which are recoverable from, or payable to, the ATO are presented as operating cash flows. REVENUE RECOGNITION

Rates, grants, donations and other contributions are CRITICAL ACCOUNTING ESTIMATES recognised as revenues when theThe preparation of a budget in conformity with Australian Shire of Toodyay obtains control overAccounting Standards requires management to make the assets comprising the contributions.judgements, estimates and assumptions that effect the application of policies and reported amounts of assets and Control over assets acquired from rates is obtained at liabilities, income and expenses. the commencement of the rating period or, where

earlier, upon receipt of the rates.The estimates and associated assumptions are based on historical experience and various other factors that arebelieved to be reasonable under the circumstances; the results of which form the basis of making the judgements about carrying values of assets and liabilities that are not readily apparent from other sources. Actual results may differ from these estimates.

175


FOR THE YEAR ENDED 30TH JUNE 2019 BY NATURE OR TYPE

2018/19 2017/18 2017/18


$ $ $


Net current assets at start of financial year - surplus/(deficit) 2 2,447,596 2,062,788 2,062,7882,447,596 2,062,788 2,062,788


Operating grants, subsidies and 9 contributions 1,433,572 5,799,656 4,323,251Fees and charges 8 1,258,100 1,234,052 1,271,650Interest earnings 10(a) 185,000 181,060 215,000Other revenue 10(b) 20,000 19,260 20,000Profit on asset disposals 4 101,685 2,544 89,959

2,998,357 7,236,572 5,919,860Expenditure from operating activities

Employee costs (4,537,774) (4,172,962) (4,296,690)Materials and contracts (2,791,750) (6,058,078) (6,281,733)Utility charges (237,723) (237,777) (223,328)Depreciation on non-current assets 5 (3,706,700) (3,689,753) (5,077,500)Interest expenses 10(d) (178,038) (116,796) (125,584)Insurance expenses (256,750) (255,850) (280,013)Other expenditure (116,157) (89,676) (116,500)Loss on asset disposals 4 (194,752) (20,108) (133,746)

(12,019,644) (14,641,000) (16,535,094)Operating activities excluded from budget

(Profit) on asset disposals 4 (101,685) (2,544) (89,959)Loss on disposal of assets 4 194,752 20,108 133,746Depreciation on assets 5 3,706,700 3,689,753 5,077,500Movement in employee benefit provisions (non-current) 0 42,585 0Amount attributable to operating activities (2,773,924) (1,591,738) (3,431,159)


Non-operating grants, subsidies and contributions 9 4,964,252 833,982 1,992,177Purchase property, plant and equipment 4(a) (4,323,974) (819,209) (741,400)Purchase and construction of infrastructure 4(a) (7,994,931) (1,955,332) (3,743,109)Proceeds from disposal of assets 4 850,000 182,000 831,100Amount attributable to investing activities (6,504,653) (1,758,559) (1,661,232)


Repayment of borrowings 6(a) (301,174) (228,745) (228,744)Proceeds from new borrowings 6(b) 1,800,000 0 0Transfers to cash backed reserves (restricted assets) 7(a) (1,239,350) (395,655) (979,250)Transfers from cash backed reserves (restricted assets) 7(a) 2,864,603 227,496 173,418Amount attributable to financing activities 3,124,079 (396,904) (1,034,576)

Budgeted deficiency before general rates (6,154,498) (3,747,201) (6,126,967)Estimated amount to be raised from general rates 1 6,381,727 6,194,796 6,244,986Net current assets at end of financial year - surplus/(deficit) 2 227,229 2,447,595 118,019


Page 26 of 26176

For The Period Ending 30 June 2019

Revenue Expense Revenue Expense Revenue Expense

GENERAL PURPOSE FUNDING - RATES

OPERATING EXPENDITURE

031208 Rates Written Off (850) (987) (850)

031209 Administration Allocation - Rates (132,088) (103,062) (107,928)

031210 Rates - Employee Costs (41,337) (42,131) (41,337)

031212 Rates - Professional Development (625) 0 (1,000)

031215 Postage (5,750) (5,554) (5,500)

Rates Notices - 3,000

Instalments Notices x 3 - 2,750

031216 Rating Valuations (100,000) (22,882) (20,000)

GRV Valuations - 82,500

UV Valuations - 15,000

Interim Valuations - 2,500

031217 Title Searches (500) (278) (850)

031218 Rates Legal Expenses (30,000) (25,110) (45,000)

Debt Collection Costs - partially recouped

031219 Rates Review (20,000) (93,801) (101,000)

Valuations - 20,000

(331,150) (293,804) (323,465)

OPERATING REVENUE

031301 Rates Levied - All Areas 6,380,627 6,230,755 6,243,886

031302 Ex Gratia Rates 1,100 1,163 1,100

031303 Interest On Outstanding/Overdue Rates 50,000 49,419 60,000

031304 Back Rates - Levied 0 (853) 0

031305 Instalment Charges 25,000 26,925 25,000

031306 Rates - Administration Fee 20,000 19,260 20,000

031307 Rates - Property Account Enquiries 22,000 17,983 25,000

031308 Rates - Payment Plan Administration Fee 4,500 4,900 3,500

031309 Rates Paid In Advance 0 (36,270) 0

031330 Sale Of Electoral Rolls & Maps 100 100 100

031331 Rates - Legal Expenses Recovered 30,000 28,292 50,000

031332 ESL - Administration Fee 4,400 4,400 4,400

6,537,727 6,346,075 6,432,986

TOTAL RATES - Operating 6,537,727 (331,150) 6,346,075 (293,804) 6,432,986 (323,465)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL RATES - Capital 0 0 0 0 0 0

TOTAL RATES 6,537,727 (331,150) 6,346,075 (293,804) 6,432,986 (323,465)

Shire of Toodyay - Operating Statement by Function & Activity

COA Description2017/2018 Budget2018/2019 Detail Budget 2017/2018 Actual

177





GENERAL PURPOSE FUNDING - GENERAL PURPOSE GRANTS


032201 Administration Allocation - General Purpose Funding (109,473) (94,483) (98,670)

(109,473) (94,483) (98,670)

OPERATING REVENUE

032330 General Purpose Grant 488,198 927,203 491,561

032331 Road Improvement Grant 301,088 548,285 292,763

789,286 1,475,488 784,324

TOTAL GENERAL PURPOSE GRANTS - Operating 789,286 (109,473) 1,475,488 (94,483) 784,324 (98,670)

TOTAL GENERAL PURPOSE GRANTS - Capital 0 0 0 0 0 0

TOTAL GENERAL PURPOSE GRANTS 789,286 (109,473) 1,475,488 (94,483) 784,324 (98,670)

GENERAL FINANCE

OPERATING REVENUE

032334 Interest On Investment 40,000 32,154 60,000

032335 Interest On Reserve Accounts 70,000 72,562 70,000

110,000 104,716 130,000

TOTAL GENERAL FINANCE - Operating 110,000 0 104,716 0 130,000 0

TOTAL GENERAL FINANCE - Capital 0 0 0 0 0 0

TOTAL GENERAL FINANCE 110,000 0 104,716 0 130,000 0

TOTAL GENERAL PURPOSE FUNDING 7,437,013 (440,623) 7,926,279 (388,287) 7,347,310 (422,135)

178





GOVERNANCE & ADMINISTRATION

GOVERNANCE


041220 Bad Debts Written Off (500) 0 (500)

041201 AROC Secretariat (5,500) (5,081) (5,500)

041202 Memb. Attendance & Allowance (145,385) (126,993) (150,785)

Attendance Fees

Councillors x 8 - 103,712

Shire President x 1 - 20,073

ICT Allowance

Councillors - 9 - 3,600

IT Monthly & Annual Fees - 9,000

Expenses

Councillors x 9 - 9,000

041203 Members Professional Development (25,000) (25,057) (30,000)

041204 Election Expenses (3,000) (33,923) (25,000)

041205 Shire Presidents/Deputy Allowance (36,591) (36,670) (36,591)

President's Allowance - 29,273

Deputy President's Allowance - 7,318

041207 Refreshments & Functions - Councillors (8,500) (8,836) (10,000)

041208 Refreshments & Functions - Staff (10,000) (8,863) (12,000)

041210 Members Insurance (4,000) (3,995) (5,500)

041211 Subscriptons (25,000) (23,195) (25,000)

Avon Midland WALGA Zone - 2,000

WALGA Assoc Membership - 10,000

WALGA Procurement - 2,500

WALGA Local Laws Service - 1,120

LG Professionals - 2,000

Other Subscriptions - 7,380

041212 Governance Other Expenses (25,000) (8,176) (5,000)

CEO Appraisal - 20,000

Governance Expense - 5,000

041213 Printing & Stationery (3,000) (2,732) (3,000)

041214 Advertising (10,000) (8,346) (12,000)

041218 Administration Allocation - Governance (363,461) (313,685) (327,618)

041219 Audit Fees (37,000) (48,025) (35,000)

041222 Legal Fees (35,000) (49,562) (25,000)

000312 Deprec Of Assets-Members (10,000) (9,818) (10,000)

041223 Local Laws (2,000) 0 (2,000)

041228 Integrated Strategic Plan/s (13,140) (70,251) (68,000)

Profile iD Annual Subscription - 4,000

Tourism Strategy - 9,140

(762,077) (783,208) (788,494)

OPERATING REVENUE

041320 Recoups - Contributions, Donations & Reimbursements 7,500 13,458 7,500

041321 Grants - Governance 1,000 0 1,000

8,500 13,458 8,500

TOTAL GOVERNANCE (Operating) 8,500 (762,077) 13,458 (783,208) 8,500 (788,494)

CAPITAL EXPENDITURE

041252 Transfer To Anzac 100Th Reserve 0 (1,325) (1,000)

0 (1,325) (1,000)

CAPITAL REVENUE

041324 Transfer From ANZAC 100th Anniversary Reserve 0 88,742 88,418

0 88,742 88,418

TOTAL GOVERNANCE (Capital) 0 0 88,742 (1,325) 88,418 (1,000)

TOTAL GOVERNANCE 8,500 (762,077) 102,200 (784,532) 96,918 (789,494)

179





GOVERNANCE & ADMINISTRATION

ADMINISTRATION


042201 Administration - Employee Costs (1,093,302) (1,071,509) (1,075,053)

042205 Administration - Insurance (69,635) (56,928) (73,635)

Workers Compensation

Income Protection

042206 Administration Staff - FBT (15,000) (11,667) (12,000)

042207 Administration - Professional Development (24,500) (17,266) (18,875)

042208 Advertising (2,000) (784) (3,000)

042210 Administration Office - Maintenance & Surrounds (79,256) (70,321) (78,534)

Parks & Gardens - 19,032

Building - 12,023

Utilities - 48,200

042211 Administration - Printing & Stationery (25,000) (27,806) (25,000)

042212 Administration - Telephone & Internet (42,021) (25,350) (35,000)

Annual Telephone Expense - 22,591

Annual Internet Expense - 19,430

042213 Office Equipment - Maintenance & Minor Purchase (11,000) (9,514) (15,000)

042214 Bank Fees & Charges (18,000) (18,522) (18,000)

042215 Administration - Postage & Freight (6,000) (7,070) (5,000)

042216 Administration - Computer - Hardware & Software (255,936) (159,533) (111,082)

Annual Synergy Licence - 41,063

IT Support, Hardware & Software Leases - 57,373

Computers - 15,000

IT Upgrade - 140,000

042217 Administration - Vehicle Expenses (15,000) (14,353) (10,000)

042218 Administration - Legal Expenditure (3,000) (2,282) (1,000)

042220 Administration - Other Expenditure (24,350) (26,282) (24,350)

Risk Management - 13,000

WALGA Tax Service - 1,415

Other - 9,935

042222 Occupation Health & Safety Outcomes (10,000) (8,604) (10,000)

OSH - 10,000

000772 Administration - Depreciation (67,000) (66,366) (92,500)

00B402 Less Administration Allocation 1,710,000 1,500,168 1,567,029

(51,000) (93,990) (41,000)

OPERATING REVENUE

042331 Legal Expenses Recovered 1,000 0 1,000

042334 Administration - Income 40,000 44,868 20,000

042342 Administration - Income - Gst Free 10,000 10,984 20,000

51,000 55,852 41,000

TOTAL ADMINISTRATION (Operating) 51,000 (51,000) 55,852 (93,990) 41,000 (41,000)

CAPITAL EXPENDITURE

042254 Transfer To Employee Entitlement Reserve - Administration (20,000) (37,094) (50,000)

042255 Transfer To Information Technology Reserve (500) (491) (500)

Interest

042401 Admin Building - Old Court House, Feinnes St (37,500) (131,776) (102,500)

Q191 - Investigate & Remediation of Damp & Brickwork - 10,000

Q190 - Chambers Ceiling Repaint - 5,000

Q175 - Generator - Administration - 12,500

Q174 - Admin Office Disability Access Doors - 10,000

(58,000) (169,361) (153,000)

CAPITAL REVENUE

042330 Transfer From Employee Entitlement Reserve 20,000 18,261 20,000

20,000 18,261 20,000

TOTAL ADMINISTRATION (Capital) 20,000 (58,000) 18,261 (169,361) 20,000 (153,000)

TOTAL ADMINISTRATION 71,000 (109,000) 74,114 (263,351) 61,000 (194,000)

TOTAL GOVERNANCE & ADMINISTRATION 79,500 (871,077) 176,313 (1,047,883) 157,918 (983,494)

180





LAW, ORDER & PUBLIC SAFETY - FIRE PREVENTION


051200 Strategic Access & Egress (35,000) (7,594) (65,000)

Land Tenure - 20,000

Annual Maintenance - 15,000

051201 Mitigation Works - Fire (20,000) (21,278) (20,000)

051202 Firefighting - Water Tanks (10,000) (10,017) (10,000)

Tank Maintenance - 8,000

Grounds Maintenance - 2,000

051203 Administration Allocation - Fire Prevention (33,276) (28,803) (30,015)

051205 Lops - Other Expenditure (2,000) (2,287) (2,000)

051206 Fire Prevention - Employee Costs (54,769) (43,327) (40,191)

051207 Shire Fire-Fighting Vehicle Expenses (7,000) (5,171) (5,000)

051209 Firebreak Enforcement (5,000) (4,328) (7,700)

Inspections - 5,000

051210 Fire Prevention - Advertising & Signs (6,000) (4,252) (6,000)

051215 Firefighting - Shire Resources (30,000) (23,411) (37,390)

SMS Message Alert Service - 10,000

Firefighter Licence Upgrades - 3,800

Station & Shed Site Maintenance - 4,000

Oxysock Servicing - 1,920

Fire Fighting - 10,280

051220 Brigade Plant & Equip (Less $1,000) (4,000) (1,759) (4,000)

051221 Brigade Plant & Equip Maint (3,000) (674) (3,000)

051222 Brigade Vehicles,Trailers Maint (72,000) (72,417) (68,000)

051223 Dfes Brigade Buildings - Maint (7,850) (9,903) (6,000)

051224 Brigade Clothing & Access (24,000) (27,218) (24,000)

051225 Brigade Utilities,Rates & Taxes (15,000) (16,363) (15,000)

051226 Brigade Other Goods & Services (20,489) (16,706) (13,000)

051227 Brigade Insurances (17,000) (14,716) (17,000)

001742 Deprec Of Assets - Fire (120,000) (125,454) (97,500)

(486,384) (435,680) (470,796)

OPERATING REVENUE

051331 Grant/Contributions - Fire 632,458 312,891 64,058

Q187 - Morangup Co Location Centre Upgrade - 316,000

Q181 - Coondle Nunile Fire Station - 277,400

Q180 Emergency Water Tanks - 39,058

051335 Fines & Penalties 15,000 10,310 15,000

051336 Esl Levy Recoup 161,489 165,894 150,000

808,947 489,095 229,058

TOTAL FIRE PREVENTION - Operating 808,947 (486,384) 489,095 (435,680) 229,058 (470,796)

CAPITAL EXPENDITURE

051250 LOPS - Purchase Plant & Equipment 0 (287,891) 0

051253 Lops - Building - Capital Expenditure (663,400) 0 0

Q187 - Morangup Co Location Centre Upgrade - 326,000

Q181A Coondle Nunile Fire Station - 337,400

051254 Lops - Infrastructure Other (39,058) (93,378) (239,651)

Q180 Emergency Water Tanks - 39,058

051401 Transfer To Reserve - Strategic Fire Acess & Egress (53,000) (96,172) (100,000)

Interest & 50,000

(755,458) (477,441) (339,651)

CAPITAL REVENUE

0 0 0

TOTAL FIRE PREVENTION - Capital 0 (755,458) 0 (477,441) 0 (339,651)

TOTAL FIRE PREVENTION 808,947 (1,241,842) 489,095 (913,121) 229,058 (810,447)

181





LAW, ORDER & PUBLIC SAFETY - ANIMAL CONTROL


052201 Animal Control - Employee Costs (40,316) (44,529) (40,191)

052203 Cat Control Expenses (1,000) (937) (1,000)

052205 Other Costs - Animal Control (7,056) (3,118) (2,000)

Infringement Books - 2,556

Animal Registration Forms - 1,000

Other Expense - 3,500

052207 Dog Control Expenses (2,845) (2,657) (2,000)

052208 Maintenance - Dog & Cat Pounds (4,349) (3,148) (2,990)

052209 Other Animal Control (3,500) (2,684) (1,000)

052213 Depreciation - Animal Control (9,000) (8,814) (10,000)

052214 Administration Allocation - Animal Control (25,769) (24,181) (25,076)

052215 Vehicle Expenses - Animal Control (5,000) (4,205) (5,000)

(98,835) (94,272) (89,257)

OPERATING REVENUE

052321 Fines & Penalties 5,000 6,657 1,000

Dogs, Cats, Parking, Waste & Other

052322 Impound Fees 5,000 5,610 2,000


052323 Dog Registration Fees 25,000 27,981 25,000

052324 Kennel Licences 100 200 100

052325 Other Income - Fees, Charges & Reimbursements 2,000 2,670 1,000

052326 Fees & Charges - Other Councils 100 0 500


052328 Cat Registration Fees 5,000 3,921 5,000

42,200 47,039 34,600

TOTAL ANIMAL CONTROL - Operating 42,200 (98,835) 47,039 (94,272) 34,600 (89,257)

CAPITAL EXPENDITURE

052212 Animal Management Facility - Building Expenditure (5,000) 0 0

Q006 - Dog Pound Infrastructure Alterations - 5,000

(5,000) 0 0

CAPITAL REVENUE

0 0 0

TOTAL ANIMAL CONTROL - Capital 0 (5,000) 0 0 0 0

TOTAL ANIMAL CONTROL 42,200 (103,835) 47,039 (94,272) 34,600 (89,257)

182





OTHER


053201 Employee Costs - Other Lops (78,965) (87,502) (78,715)

053203 Telephone Expense (1,500) (1,730) (1,500)

053204 CCTV Operational Expenses (5,000) (5,767) (2,000)

Maintenance - In-house

053206 Vehicle Expenses - Rangers (9,000) (8,382) (7,000)

053207 Administration Allocation - Lops Other (30,030) (25,503) (26,562)

053208 Depreciation - Lops - Other (4,900) (4,820) (3,500)

053209 SEMC AWARE Grant Expenditure (4,000) 0 0

053210 Roadwise Expenditure 0 (1,766) (1,000)

(133,395) (135,471) (120,277)

OPERATING REVENUE

053321 Fines & Penalties 3,000 2,920 1,000

053322 Other Income 5,500 0 1,500

SEMC Aware Grant - 4,000

Other Income - 1,500

053324 Roadwise Income 0 0 1,000

8,500 2,920 3,500

TOTAL (LOPS) OTHER - Operating 8,500 (133,395) 2,920 (135,471) 3,500 (120,277)

CAPITAL EXPENDITURE

053401 CCTV - Closed Circuit Television Camera - Security 0 (11,801) (8,500)

053402 Transfer To CCTV Reserve (10,350) (367) (250)

Interest & 10,000

(10,350) (12,168) (8,750)

CAPITAL REVENUE

0 0 0

TOTAL (LOPS) OTHER - Capital 0 (10,350) 0 (12,168) 0 (8,750)

TOTAL (LOPS) OTHER 8,500 (143,745) 2,920 (147,640) 3,500 (129,027)

183





EMERGENCY MANAGEMENT


054202 Recovery Expenses (2,000) (53) (2,000)

054203 Administration Allocation - Emergency Management (32,420) (29,403) (30,785)

054204 CESM - Employee Costs (127,711) (116,033) (116,187)

054206 DFES Co-Location Centre - Stirling Terrace (200) 0 0

054208 Cesm Vehicle Expenses (7,000) (7,203) (7,000)

054209 SES Plant & Equipment (less $1000) (10,000) (10,863) (10,420)

054210 SES Plant & Equipment Maintenance (1,000) (120) (1,000)

054211 SES Vehicles, Trailers Maintenance (6,000) (6,127) (4,000)

054212 SES Building - Maintenance (2,000) (725) (1,000)

054214 SES Utilities, rates & taxes (2,000) (2,851) (2,000)

054215 SES Other Goods & Services (1,000) (2,512) (1,000)

054216 SES Insurance (2,000) 0 (2,000)

054217 Bushfire Risk Management Coordinator - Employee Expense (140,235) 0 0

054218 Bushfire Risk Management Coordinator - Other Expense (33,321) 0 0

(366,887) (175,891) (177,392)

OPERATING REVENUE

054335 CESM - Recoup 102,169 71,882 100,000

054337 Toodyay District SES Grant 24,000 18,338 21,420

054338 Bushfire Risk Management Coordinator - Recoup 0 173,556 0

126,169 263,776 121,420

TOTAL EMERGENCY MANAGEMENT - Operating 126,169 (366,887) 263,776 (175,891) 121,420 (177,392)

CAPITAL EXPENDITURE

054205 Transfer To Emergency Management & Recovery Reserve (2,500) (1,638) (5,000)

- Interest

(2,500) (1,638) (5,000)

CAPITAL REVENUE

0 0 0

TOTAL EMERGENCY MANAGEMENT - Capital 0 (2,500) 0 (1,638) 0 (5,000)

TOTAL EMERGENCY MANAGEMENT 126,169 (369,387) 263,776 (177,529) 121,420 (182,392)

184





FIRE & LAND MANAGEMENT


055401 Reserves Management (40,000) (48,537) (50,680)

Mitigation Works - 30,000

Reserve Track Maintenance - 10,000

055406 Reserves Management - Employee Costs (82,493) (79,494) (80,176)

055407 RMO - Vehicle Expenses (5,000) (5,619) (5,000)

055412 RMO - Professional Development (1,250) 0 (1,000)

055413 Administration Allocation - Reserve Managment (25,176) (23,103) (24,119)

(153,919) (156,753) (160,975)

OPERATING REVENUE

055502 Reserves Management - Telecommunications Leases 20,000 19,962 20,000

20,000 19,962 20,000

TOTAL LAND & FIRE MANAGEMENT - Operating 20,000 (153,919) 19,962 (156,753) 20,000 (160,975)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL LAND & FIRE MANAGEMENT - Capital 0 0 0 0 0 0

TOTAL LAND & FIRE MANAGEMENT 20,000 (153,919) 19,962 (156,753) 20,000 (160,975)

TOTAL LAW ORDER & PUBLIC SAFETY 1,005,816 (2,012,728) 822,792 (1,489,314) 408,578 (1,372,098)

185





HEALTH

PUBLIC HEALTH


074201 Public Health - Employee Costs (130,667) (130,112) (130,600)

074206 Health - Professional Development (2,562) (2,058) (2,250)

074208 Health Control Expenses (3,000) (5,145) (2,500)

074209 Legal Expenses (2,500) (2,417) (2,000)

076201 Analytical Expenses (2,000) (1,926) (1,500)

074210 Administration Allocation - Public Health (23,819) (21,902) (22,871)

002502 Deprec Of Assets - Health (35,500) (35,396) (40,000)

(200,048) (198,956) (201,721)

OPERATING REVENUE

074331 Legal Expenses Recoup 500 0 500

074332 Health Act Fees,Licences 20,000 15,154 20,000

074333 Fines And Penalties 3,000 2,909 10,000

23,500 18,063 30,500

TOTAL PUBLIC HEALTH - Operating 23,500 (200,048) 18,063 (198,956) 30,500 (201,721)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL PUBLIC HEALTH - Capital 0 0 0 0 0 0

TOTAL PUBLIC HEALTH 23,500 (200,048) 18,063 (198,956) 30,500 (201,721)

OTHER HEALTH


077201 Alma Beard Centre (34,205) (26,945) (34,610)

Building Maintenance - 10,075

Garden Maintenance - 8,323

Operational Expenditure - 15,807

077202 Alma Beard Medical Centre - Rental (35,000) (35,000) (35,000)

Offset by GL: 077330

077203 Administration Allocation - Other Health (26,686) (24,453) (25,509)

(95,891) (86,398) (95,119)

OPERATING REVENUE

077330 Alma Beard Medical Centre - Rental 41,000 41,066 41,000

Offset by GL: 077202

Physiotherapy Room Rental - 6,000

41,000 41,066 41,000

TOTAL OTHER HEALTH - Operating 41,000 (95,891) 41,066 (86,398) 41,000 (95,119)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL OTHER HEALTH - Capital 0 0 0 0 0 0

TOTAL OTHER HEALTH 41,000 (95,891) 41,066 (86,398) 41,000 (95,119)

TOTAL HEALTH 64,500 (295,939) 59,129 (285,354) 71,500 (296,840)

186





EDUCATION AND WELFARE


081100 Aged & Disabled - Other - Operating Expenditure (5,000) 0 (10,000)

081110 Admin Allocation - Other Aged & Disabled (27,054) (24,303) (25,372)

081150 Aged & Disabled - Employee Costs (31,980) (37,561) (31,597)

(64,034) (61,864) (66,969)

OPERATING REVENUE

082200 Grants, Subsidies & Contributions - Aged & Disabled Other 0 15,240 20,240

0 15,240 20,240

TOTAL EDUCATION AND WELFARE - Operating 0 (64,034) 15,240 (61,864) 20,240 (66,969)

CAPITAL EXPENDITURE

083300 Aged & Disabled - Other - Capital Expenditure (20,000) (10,363) (10,000)

Q179 Structural Repairs Butterly House - 20,000

(20,000) (10,363) (10,000)

CAPITAL REVENUE

0 0 0

TOTAL EDUCATION AND WELFARE - Capital 0 (20,000) 0 (10,363) 0 (10,000)

TOTAL EDUCATION AND WELFARE 0 (84,034) 15,240 (72,227) 20,240 (76,969)

TOTAL EDUCATION AND WELFARE 0 (84,034) 15,240 (72,227) 20,240 (76,969)

187





HOUSING

STAFF HOUSING


091201 Lot 35; 19A & 19B Clinton Street - Duplex (11,457) (10,924) (16,489)

Building - 5,840

Garden Maintenance - 1,384

Utilities & Insurance - 4,233

002602 Deprec Of Assets - Staff Housing (5,500) (5,196) (10,000)

(16,957) (16,120) (26,489)

OPERATING REVENUE

091330 Shire Owned Housing - Rental Income 10,000 5,400 0

091332 Recoups - Staff Housing 500 294 0

10,500 5,694 0

TOTAL STAFF HOUSING - Operating 10,500 (16,957) 5,694 (16,120) 0 (26,489)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL STAFF HOUSING - Capital 0 0 0 0 0 0

TOTAL STAFF HOUSING 10,500 (16,957) 5,694 (16,120) 0 (26,489)

OTHER HOUSING


092203 Butterly House (2,350) (3,163) (5,000)

002662 Deprec Of Assets-Housing (20,000) (19,191) (105,000)

(22,350) (22,354) (110,000)

OPERATING REVENUE

092331 Recoups/Reimbursements - Aged Housing 0 826 0

0 826 0

TOTAL OTHER HOUSING - Operating 0 (22,350) 826 (22,354) 0 (110,000)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL OTHER HOUSING - Capital 0 0 0 0 0 0

TOTAL OTHER HOUSING 0 (22,350) 826 (22,354) 0 (110,000)

TOTAL HOUSING 10,500 (39,307) 6,519 (38,474) 0 (136,489)

188





COMMUNITY AMMENITIES

HOUSEHOLD REFUSE


101201 Waste Transfer Station - Maintenance & Operating (29,915) (27,437) (27,516)



Utilities/Insurance - 4,958

101202 Disposal Of Refuse (40,000) (42,666) (40,000)

101203 Domestic Refuse Collection (386,000) (364,917) (335,000)

- Includes fortnightly recycle collection

Mandatory Waste Collections (inc Shire) - 85,000

1,212 Requested Waste Collections - 124,000

120 Commercial Waste Collection - 42,000

80 Street Bins - 35,000

Monthly tonnage collection fee - 100,000

101204 Administration Allocation - Household Refuse (27,999) (23,103) (24,187)

101207 Waste Transfer Station - Waste Management Contract (140,000) (146,721) (140,000)

002752 Deprec Of Assets-Rubbish (5,800) (5,738) (10,000)

(629,714) (610,581) (576,703)

OPERATING REVENUE

101330 Domestic Rubbish Collection - Mandatory 107,360 122,010 106,260

Includes fortnightly recycle collection

478 collections - 107,360

101331 Commercial Rubbish Collection 23,400 10,079 27,000


100 collections - 23,400

101332 Transfer Station Entry Fees - Additional Passes 1,500 455 1,500

$60 per Twelve Passes

$30 per Six Passes

$5 per Single Pass

101333 Waste Transfer Station Maintenance - Minimum Rate 246,880 246,967 246,480

3,086 Assessments @ $80 per assessment

101334 Domestic Rubbish Collection - Additional 278,760 277,555 274,160


1,212 collections - 278,760

657,900 657,065 655,400

TOTAL HOUSEHOLD REFUSE - Operating 657,900 (629,714) 657,065 (610,581) 655,400 (576,703)

CAPITAL EXPENDITURE

101251 Waste Transfer Station - Capital Works (16,000) 0 0

Q188 - WTS Fire Wall - 16,000

101252 Transfer To Refuse Reserve (2,000) (2,509) (2,000)

Interest

(18,000) (2,509) (2,000)

CAPITAL REVENUE

0 0 0

TOTAL HOUSEHOLD REFUSE - Capital 0 (18,000) 0 (2,509) 0 (2,000)

TOTAL HOUSEHOLD REFUSE 657,900 (647,714) 657,065 (613,090) 655,400 (578,703)

OTHER REFUSE


102201 Administration Allocation - Other Refuse (39,468) (33,304) (34,739)

102202 Tidy Towns Expenditure (13,700) 0 (2,000)

Tidy Towns Murial - 11,700


102206 Street Bins Collection (10,000) (10,298) (10,000)

102207 Litter Control - Other (4,972) (1,733) (4,919)


Community Cleanup Event - 1,000

(68,140) (45,334) (51,658)

OPERATING REVENUE

102332 Litter Infringements 0 0 250

102333 Grants, Contributions & Reimbursements - Tidy Towns 0 1,364 0

0 1,364 250

189





TOTAL OTHER REFUSE - Operating 0 (68,140) 1,364 (45,334) 250 (51,658)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL OTHER REFUSE - Capital 0 0 0 0 0 0

TOTAL OTHER REFUSE 0 (68,140) 1,364 (45,334) 250 (51,658)


SEWERAGE


0 0 0

OPERATING REVENUE

103332 Dividend - Nth'M Liquid Waste Fac 0 15,763 10,000

0 15,763 10,000

TOTAL SEWERAGE - Operating 0 0 15,763 0 10,000 0

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL SEWERAGE - Capital 0 0 0 0 0 0

TOTAL SEWERAGE 0 0 15,763 0 10,000 0

190





COMMUNITY SPONSORSHIP


104201 Community Grants & Sponsorships (60,157) (50,373) (54,000)

Discretionary Funds - 5,500

Moondyne Festival - 8,000

Christmas Street Party - 5,000

Music Festival - 6,000

Toodyay Ag Sponsorship as per agreement - 1,000

Toodyay RSL Centenary Celebrations - 2,000

Toodyay CRC - Laptop - 2,997

Morangup Playgroup - Events - 700

Toodyay P&C - School Fete - 2,300

Youthcare - 8,000

2J2 Air Live Radio - Transmitter - 3,960

Toodyay Cricket Club - 2,500

Julimar Volunteer Fire Brigade - Imaging Camera - 1,200

Toodyay Agricultural Society - Laptops - 2,000

Bush Poets - 1,000

Toodyay Car & Motorcycle Show - 1,500

Arts Toodyay Inc - Art Workshops - 1,500

Fibre Festival - 5,000

104203 Community Contributions (5,000) 0 (5,000)

Waiving of Fees for Community Events

(65,157) (50,373) (59,000)

OPERATING REVENUE

104330 Contributions, Donations, Grants & Sponsorships 5,000 0 5,000

5,000 0 5,000

TOTAL COMMUNITY SPONSORSHIP - Operating 5,000 (65,157) 0 (50,373) 5,000 (59,000)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL COMMUNITY SPONSORSHIP - Capital 0 0 0 0 0 0

TOTAL COMMUNITY SPONSORSHIP 5,000 (65,157) 0 (50,373) 5,000 (59,000)

191





PROTECTION OF THE ENVIRONMENT


105201 Environment - Employee Costs (71,839) (69,994) (71,589)

105204 Environmental Expenditure (10,000) (9,610) (10,000)

105205 Admin Alloc - Environment Protection (22,309) (20,552) (21,481)

(104,148) (100,157) (103,070)

OPERATING REVENUE

0 0 0

TOTAL PROTECTION OF ENVIRONMENT - Operating 0 (104,148) 0 (100,157) 0 (103,070)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL PROTECTION OF ENVIRONMENT - Capital 0 0 0 0 0 0

TOTAL PROTECTION OF ENVIRONMENT 0 (104,148) 0 (100,157) 0 (103,070)

TOWN PLANNING


106201 Town Planning - Employee Costs (159,156) (166,828) (159,155)

106205 Town Planning - Professional Development (2,875) (2,009) (2,750)

106206 T.Plng Vehicle Expenses (16,000) (17,570) (12,242)

106208 Rezoning/Subdivision Expenses (1,000) (909) (1,000)

106209 T.Plng Other Expenses (5,000) (9,296) (5,000)

Advertising

106210 T.Plng Legal Costs (15,000) (22,812) (10,000)

106212 Administration Allocation - Town Planning (43,479) (40,955) (42,787)

106213 Deprec Of Assets - T/P (15,000) (12,544) (15,000)

106216 Contractor Expenses (20,000) (33,188) (25,000)

(277,510) (306,111) (272,934)

OPERATING REVENUE

106332 Subdivision Fees 1,500 0 1,500

106334 T.Plng Other Fees 40,000 43,556 35,000

3-6 Dog Applications

Planning Applications

Plan Searches

41,500 43,556 36,500

TOTAL TOWN PLANNING - Operating 41,500 (277,510) 43,556 (306,111) 36,500 (272,934)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL TOWN PLANNING - Capital 0 0 0 0 0 0

TOTAL TOWN PLANNING 41,500 (277,510) 43,556 (306,111) 36,500 (272,934)

192






OTHER COMMUNITY SERVICES


107201 Cemetery Maintenance (47,653) (24,647) (46,291)

Building Maintenance - 997


Operational/Utilities - 6,123

107202 Federation Square Mtce (11,816) (5,146) (13,065)



Operational/Utilities - 248

107204 Toodyay Railway Station (21,348) (15,145) (20,654)

R015 Railway Lawns & Gardens - 11,412

R078 Railway Reserve - 5,684

Utilities - 4,252

107205 Street Furniture (2,098) (181) (1,919)

107206 War Memorial (26,859) (33,885) (29,172)




107210 Administration Allocation - Other Community Services (22,309) (20,552) (21,481)

107211 Cemetery Operations - Gravedigging Etc (16,000) (26,163) (15,000)

003502 Depr Of Assets-Amenities (7,500) (7,010) (6,000)

(155,583) (132,729) (153,582)

OPERATING REVENUE

107331 Cemetery Fees (Inc Gst) 16,000 14,445 10,000

107332 Cemetery Fees (Not Inc Gst) 500 80 500

16,500 14,525 10,500

TOTAL OTHER COMMUNITY - Operating 16,500 (155,583) 14,525 (132,729) 10,500 (153,582)

CAPITAL EXPENDITURE

107273 Toodyay Cemetery - Capital Works (30,000) 0 (20,000)

Q013 - Cemetery Niche Wall - 30,000

(30,000) 0 (20,000)

CAPITAL REVENUE

0 0 0

TOTAL OTHER COMMUNITY - Capital 0 (30,000) 0 0 0 (20,000)

TOTAL OTHER COMMUNITY SERVICES 16,500 (185,583) 14,525 (132,729) 10,500 (173,582)

TOTAL COMMUNITY AMENITIES 720,900 (1,348,252) 732,273 (1,247,793) 717,650 (1,238,947)

193





RECREATION & CULTURE

PUBLIC HALLS


111201 Memorial Hall - Operational & Maintenance Expenditure (48,807) (38,284) (51,116)



111202 Morangup Comm Ctre. (8,158) (4,135) (9,636)




111203 Community Ctre (59,408) (75,145) (54,513)

Projector & Screen - 1,100




111204 Administration Allocation - Public Halls (29,558) (27,303) (28,587)

161205 Loan 65 - Interest And Charges (2,447) (3,200) (3,349)

003522 Deprec Of Assets - Halls (50,000) (49,136) (110,000)

(198,378) (197,204) (257,201)

OPERATING REVENUE

111330 Memorial Hall Rentals 3,500 3,177 5,000

111332 Community Centre Rentals 45,000 43,752 32,000

Silver Chain - 15,000

Dept Child Protection - 20,000

Other Rentals - 10,000

111333 Community Centre Recoups 1,500 1,109 500

50,000 48,038 37,500

TOTAL PUBLIC HALLS - Operating 50,000 (198,378) 48,038 (197,204) 37,500 (257,201)

CAPITAL EXPENDITURE

111351 Buildings - Public Halls & Civic Centres (127,000) (6,473) (42,500)

Q141 - Memorial Hall New Curtains & Painting - 20,000

Q176 - Memorial Hall Generator & Enclosure - 7,500

Q129 - Toodyay Community Centre Renewal - 34,500

Q130 - Youth Hall - Airconditioner & Replace Skylights - 15,000

Q165 - Morangup Community Centre Additions - 50,000

111354 Transfer To Morangup Community Centre Development Reserve (330,500) (348) 0

161256 Loan 65 - Principal - Community Centre, Stirling Terrace (11,361) (10,614) (10,614)

(468,861) (17,436) (53,114)

CAPITAL REVENUE

111360 Transfer From Community Development Reserve 0 0 15,000

0 0 15,000

TOTAL PUBLIC HALLS - Capital 0 (468,861) 0 (17,436) 15,000 (53,114)

TOTAL PUBLIC HALLS 50,000 (667,239) 48,038 (214,640) 52,500 (310,315)

194






RECREATION & SPORT


113201 Toodyay Showgrounds (152,875) (190,923) (190,151)




Cutlery - 1,000

Seating at Youth Hall - 4,000

113202 Toodyay Race Course (1,070) (2,860) (1,000)

113203 Newcastle Park (22,483) (15,345) (25,075)



Operational/Utilities - 154

113204 Charcoal Lane Public Convenience (17,717) (19,325) (17,763)



113206 Parks & Gardens Depot (12,946) (3,131) (6,580)




113207 Pioneer Arborteum (10,031) (2,243) (10,875)

113208 Railway Wagon Reserve No. 35142 (Info Bay) (8,006) (1,907) (7,723)

113210 Wilson Street (Parking) Reserve (1,644) (478) (1,656)

113212 Pelham Reserve (17,970) (13,712) (15,493)

Building Maintenance - 978

Reserve Works - 6,500


113213 Duidgee & Stirling Parks (76,756) (82,087) (73,257)




113214 Misc Sports Club Facilities (6,147) (6,189) (10,000)


Other - 750

113215 Other Shire Parks & Gardens (18,093) (6,145) (14,079)

113221 Admin Allocation - Recreation & Sport (56,947) (53,106) (55,492)

113225 Kids Sport Program - Grant Expenditure 0 (1,987) (9,000)

113227 Youth Engagement - Expenditure (7,000) (6,600) (7,000)

Holiday Program - 5,000

Other - 2,000

113228 Community Expenditure - Sport & Rec (2,500) 0 (1,000)

Toodyay Corporate Sports Challenge

113229 Other Recreation & Sport - Employee Costs (63,510) (67,232) (63,696)

161214 Loan 72 - Interest - Land -Rec Centre (39,095) (40,732) (43,700)

161215 Loan 73 - Interest - Multi Purpose Courts (926) (1,372) (1,702)

161217 Loan 75 - Interest & Charges - Recreation Precinct (72,404) 0 0

003792 Deprec Of Assets - Sport (120,000) (118,387) (235,000)

(708,120) (633,763) (790,242)

OPERATING REVENUE

113330 Showground Rental 6,000 3,704 10,000

113332 Club Leases 1,000 302 1,000

113334 Kids Sport - Grant Income 0 3,206 9,000

113335 Clubs Insurance 3,500 3,450 5,000

113351 Grants & Contributions Income 1,000 2,405 1,000

113353 Grant Income 0 50,000 50,000

113357 Toodyay Race Club - Reimbursement/s 3,500 3,153 4,000

Insurance

113362 Recreation Precinct Contributions 3,437,772 0 1,000,000

Bendigo Bank Contribution - 100,000

Swimming Pool Action Funds - 117,807

BBRF Grant Funding- 3,219,965

3,452,772 66,220 1,080,000

TOTAL REC & SPORT - Operating 3,452,772 (708,120) 66,220 (633,763) 1,080,000 (790,242)

195





CAPITAL EXPENDITURE

113256 Duidgee / Stirling Park Upgrade - Infrastructure (76,980) 0 (68,500)

Q177 Duidgee Park Toilet Upgrade - 68,500

Q196 - Fencing Installation - Playground - 8,480

113262 Buildings - Sport & Recreation (2,256,111) 0 0

Q192 - Parks & Gardens Depot Upgrade - 20,000

Q199 - Recreation Precinct Buildings - 2,236,111

113263 Infrastructure - Parks & Recreation (5,880,430) (198,705) (1,430,666)

Q159 Recreation Precinct Infrastructure - 5,820,420

Q198 - Pelham Reserve Works - 25,760

Q194 - Racecourse - Replace Water Main - 15,000

Q197 - Showgrounds Infrastructure Upgrades - 19,250

113270 Showgrounds - Pavilion (78,500) 0 0

Q200 - Shouwground Pavilion - Building Upgrades - 78,500

113274 Transfer To Swimming Pool Reserve (2,000) (2,451) (2,000)

Interest

113275 Transfer To Recreation Development Reserve (35,000) (41,891) (35,000)

Interest

161262 Loan 72 - Principal - Recreation Precinct Land (39,725) (38,014) (38,014)

161263 Loan 73 - Principal Payments - Multi Purpose Courts (19,901) (19,283) (19,283)

161271 Loan 75 - Principal - Recreation Precinct (60,197) 0 0

(8,448,844) (300,344) (1,593,463)

CAPITAL REVENUE

113350 Transfer From Recreation Development Reserve 1,879,990 0 0

113359 Transfer From Swimming Pool Reserve 109,937 0 0

113360 Loan Income - Multi Purpose Recreation Facility 1,800,000 0 0

3,789,927 0 0

TOTAL REC & SPORT - Capital 3,789,927 (8,448,844) 0 (300,344) 0 (1,593,463)

TOTAL RECREATION & SPORT 7,242,699 (9,156,964) 66,220 (934,107) 1,080,000 (2,383,705)

196






LIBRARIES


115201 Library - Employee Costs (161,660) (158,076) (161,068)

115204 Library - Professional Development (3,125) (129) (3,250)

WA Libraries Conference

115205 Library Operating Expenses (16,971) (11,941) (16,971)

Stationery & Staff Amenities

Telephone Charges

State Library of WA

Solar Panel Leasing

115206 Library Bldg. Maintenance (32,993) (30,306) (32,623)

Shelving for Workroom - 1,000Parks and Gardens - 1,878Building Maintenance - 12,001Utilities/Insurance - 18,115

115207 Library Office Equipment (6,000) (3,413) (2,500)

Library Furniture

115208 Library Book Purchases (2,500) (2,500) (2,500)

115210 Administration Allocation - Library (28,263) (26,103) (27,339)

115211 Library - Events (2,500) (377) (3,000)

Author Talks x 4 Events - 2,500



004072 Deprec Of Assets-Library (19,500) (18,733) (38,000)

(295,062) (277,239) (314,469)

OPERATING REVENUE

115334 Library Income/Revenue 3,500 3,268 2,000

3,500 3,268 2,000

TOTAL LIBRARIES - Operating 3,500 (295,062) 3,268 (277,239) 2,000 (314,469)

CAPITAL EXPENDITURE

115250 Buildings - Library (6,000) (9,330) (5,000)

J038 - Library Brick Repairs - 6,000

161258 Loan 67 Principal - Library Upgrade 1 (36,503) (34,208) (34,208)

161261 Loan 69 Principal - Library Upgrade 2 (32,982) (31,010) (31,010)

(75,485) (74,547) (70,218)

CAPITAL REVENUE

0 0 0

TOTAL LIBRARIES - Capital 0 (75,485) 0 (74,547) 0 (70,218)

TOTAL LIBRARIES 3,500 (370,547) 3,268 (351,787) 2,000 (384,687)

197






HERITAGE


116201 Museum (Gaol) Maintenance (51,057) (35,308) (49,926)

Parks and Gardens - 9,576


Utilities/Insurance - 12,973

116202 Museum Volunteers (5,950) (5,100) (5,200)

116203 Museum Displays (10,000) (9,209) (10,000)

Goal Signage - 2,625

Goal Exhibitions - 2,535

Gaol Display Furniture - 4,840

116209 Mus. - Marketing/Promotion (2,000) (420) (2,000)

Brochure & Walk Trail booklet

Brochure Reprint/Yearly Exhibit

116210 Heritage - Preservation & Conservation (2,500) (1,600) (1,700)

Restoration of Tractor

116212 Heritage - Employee Costs (75,182) (73,231) (74,931)

116217 Heritage Advisory Services (10,000) (8,070) (20,000)

116218 Administration Allocation - Heritage (35,527) (33,004) (34,549)

116219 Cultural Heritage Interp Works (2,000) (3,000) (18,000)

116221 Museum Operating Expenses (10,741) (3,349) (3,400)

Subscriptions - 341

Conservation Materials & Education Resources - 5,000

Disposal of Agricultural Artefacts - 1,000

Public Engagement Events - 1,000

Office Equipment & Stationary - 3,400

(204,957) (172,290) (219,706)

OPERATING REVENUE

116330 Lotterywest Grants - Museum 197,000 0 108,000

Q156 Roof Repair - New Shingles to Old Gaol - 189,000

Convict Depot Walk - 8,000

116332 Admissions To Museum 10,000 12,830 10,000

116335 Recoups - Heritage Council 0 0 10,000

207,000 12,830 128,000

TOTAL HERITAGE - Operating 207,000 (204,957) 12,830 (172,290) 128,000 (219,706)

CAPITAL EXPENDITURE

117252 Upgrade To Heritage Buildings (340,000) (7,740) (213,500)

Q156 Roof Structure Repairs & Drainage Old Gaol - 300,000

Convict Depot Walk - 13,000

Q152 - Wicklow Shearing Audio & Awning - 12,000

Q135 - Donegan Cottage Structure Repair - 15,000

117254 Transfer To Heritage Asset Reserve (500) (243) (5,000)

(340,500) (7,983) (218,500)

CAPITAL REVENUE

0 0 0

TOTAL HERITAGE - Capital 0 (340,500) 0 (7,983) 0 (218,500)

TOTAL HERITAGE 207,000 (545,457) 12,830 (180,273) 128,000 (438,206)

198






CULTURE


113209 Toodyay St Aboriginal Reserve (3,372) (2,873) (3,367)

117201 Small Events (9,500) (5,379) (9,500)

Twilight Movies In The Park - 2,380

Other Festivals - 7,120

117202 Avon Descent (16,400) (16,320) (16,926)

NADA sponsorship - 10,000

Event preparations - 5,400

Other Exp - 1,000

117203 Aust. Day Celebrations (8,810) (8,470) (8,299)

Community Breakfast, Citizenship Ceremony

117204 Donegan's Cottage - Showgrounds (7,136) (1,590) (9,674)

117205 Parkers Cottage (6,301) (1,894) (5,109)

117206 Moondyne Festival (1,289) (890) (1,289)

117207 Toodyay International Food Festival (57,966) (57,472) (57,657)

IFF Event Expenses - 51,200

EMRC Admin Fee - 5,000

Event preparations - 1,766

117208 Targa West (2,000) (1,036) (2,000)

117210 Toodyay Ag Show (6,000) (5,588) (7,200)

Waste Mgmt, Toilet & Generator Hire

Event preparations

117211 Christmas Decorations (8,500) (8,400) (8,000)

117212 Toodyay Races (3,999) (3,153) (2,975)

Insurance (Reimbursed) GL: 113357

117213 Community Grants & Sponsorships - Culture (2,500) (2,315) (2,500)

Volunteer Recognition Event - 1,000

Senior's Thank You - 1,000

Other - 500

117214 Administration Allocation - Culture (33,547) (30,453) (31,787)

117215 Anzac Commemoration - Expenditure (1,000) (1,634) (1,000)

Gunfire Breakfast & Anzac Day

117216 Reconcilliation Action (2,000) (2,201) (3,000)

004222 Depreciation - Assets - Culture (25,000) (23,888) (100,000)

(195,320) (173,558) (270,283)

OPERATING REVENUE

117332 Grant Income 33,000 31,127 33,000

EMRC - Avon/IFF Festival - 30,000

Thank a volunteer Day - 1,000

Senior's Week - 1,000

Other - 1,000

117333 Sponsorship - International Food Festival 2,500 2,091 3,000

117334 International Food Festival - Stallholder Fee 8,000 7,704 10,000

117335 Events - Other Income 3,000 800 5,000

46,500 41,723 51,000

TOTAL CULTURE - Operating 46,500 (195,320) 41,723 (173,558) 51,000 (270,283)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL CULTURE - Capital 0 0 0 0 0 0

TOTAL CULTURE 46,500 (195,320) 41,723 (173,558) 51,000 (270,283)

TOTAL RECREATION & CULTURE 7,549,699 (10,935,527) 172,079 (1,854,364) 1,313,500 (3,787,196)

199





TRANSPORT

CONSTRUCTION


121201 Crossover Contributions (5,000) (3,375) (8,000)

121205 Plant - Leasing Expenses (88,500) (18,173) (73,908)

Lease of Grader & Truck

121214 Survey ,Design & Audits (106,000) (2,990) (1,000)

- Toodyay St/Toodyay West Road - Road Widening, Drainage & Footpath

- Julimar Road bend (near Pensioner Road) - Safety Treatment

- Charcoal Lane/Piesse St - Concept Designs

- Rosedale St/Folewood Rd Intersection

- Range Road - Drainage & Road Upgrade

- Bejoording Road/Nunile Road Intersection - Upgrade

- Fitzgerald Terrace - Road Construction

- Wheatbelt Secondary Freight Route Contribution - 6,000

121216 Administration Allocation - Transport Construction (54,498) (48,605) (50,764)

161212 Loan 70 - Interest & Charges - Footbridge (2,439) (3,230) (3,421)

161213 Loan 71 - Interest & Charges - Depot (31,601) (33,059) (35,363)

004670 Deprec - Transport Assets (2,720,000) (2,721,758) (3,785,000)

(3,008,038) (2,831,191) (3,957,456)

OPERATING REVENUE

121333 Grant Income - Infrastructure 0 47,871 52,635

121334 Regional Roads Group (Project) Grants 530,671 205,515 209,899

C0004 Julimar Road- Drainage, Widen & Seal - 132,265

A0004 Julimar Road- Drainage, Widen & Seal - 132,692

E0004 Julimar Road - Federal Black Spot - 186,318

A0001 Bejoording Rd - Rehabilitation & Seal - 79,396

121337 Roads To Recovery Grants 166,351 520,141 507,585

B0004 - Julimar Rd - Blackspot - 85,000

B0019 - Fowler Rd - Construct & Seal - 38,386

B0133 - Alan Twine Rd - Construct & Seal 42,965

697,022 773,527 770,119

TOTAL CONSTRUCTION - Operating 697,022 (3,008,038) 773,527 (2,831,191) 770,119 (3,957,456)

CAPITAL EXPENDITURE

112122 Footpaths - Construction 0 (95,741) (105,270)

121211 Regional Road Group Projects - Grant Funded (702,846) (347,747) (318,726)

C0004 Julimar Road- Drainage, Widen & Seal SLK 15.96 to 17.64- 198,397

A0004 Julimar Road- Drainage, Widen & Seal SLK 0 to1.78 - 199,038

E0004 Julimar Road - Federal Black Spot SLK 8.00 to 10.60 - 186,318

A0001 Bejoording Rd - Rehabilitation & Seal - 119,094

121212 Roads To Recovery - Grant Works (166,352) (509,988) (507,585)

B0004 - Julimar Rd - 85,000

B0019 - Fowler Rd - Construct & Seal - 38,386

B0133 - Alan Twine Rd - Construct & Seal 42,965

121213 Road Construction - Own Resources (1,065,629) (664,667) (1,024,211)

D0120 - McIntosh Rd - Construct & Seal - 36,758

D0132 - Ferguson Rd - Construct & Seal- 45,845

D0046 - Church Gully Rd - Reseal Defect & Drainage SLK 1.0 to 3.7- 96,569

D0085 - Howard Rd - Reseal SLK 0.0 - 2.98 - 70,944

D0001 - Bejoording Rd/Sheen Road - Intersection- 45,006

D0002 - Bejoording/Nunile Rd - Intersection - 67,692

D0010 - River Rd - Construct & Seal SLK 5.70 to 7.08 - 186,472

D0016 - Chitty Rd - Construct & Seal SLK 4.35 to 6.75 - 220,555

C0002 - Nunile Rd - Construct & Seal SLK 1.56 to 4.46 - 220,788

J069 - Visitor Centre Carpark & Gardens - 25,000

J070 - Old Goal Carpark - 30,000

J030 - Toodyay Racecourse - Seal Undercover Area - 20,000

122202 Purchase Of Plant & Equipment (752,563) (359,856) (356,000)

T6344 - Skid Steer - 120,000

T6782 - Truck - 80.000

T6361 - Tractor Mower - 25,000

Grader Compaction Roller - 40,000

Vertimower & Aerator - 32,628

Finishing Mower - 11,000

T4087 - Pig Trailer - 50,000

T000 - Holden Commodore MCS - 42,000

T0001 - Mitsubishi Triton - 50,000


T020 - Holden Colorado - 42,000

T1184 - SBS Vehicle - 33,000

200





1EPF060 - Ford Ranger CESM - 75,000

Stock Trailer - 9,500

Fork Lift - 25,000

Truck - 40,000

T0023 - Mitsubishi Triton Ute 35,000

Diagnostic Auto Scan Tool - 6,435

122203 Transfer To Plant Replacement Reserve (4,000) (4,213) (4,000)

Interest - 4,000

122205 Transfer To Road Contribution Reserve (64,500) (102,048) (34,500)

Interest & 60,000

122207 Remediation Of Old Depot Sites (5,000) (23,272) (20,000)

Q048 - Boundary Fence Replacement - 5,000

123220 Railway Works & Services Depot - Infrastructure Other (12,636) 0 0

C063 - Boom Gate and Electrical Upgrades

122211 Transfer To Newcastle Footbridge Reserve (500) (10,688) (15,000)

Interest

122214 Transfer To Community Bus Reserve (29,000) (60,159) 0

Interest & 20,000 plus 8,000 proceeds from Sale

161269 Loan 70 - Principal Payment (14,200) (13,424) (13,424)

161270 Loan 71 - Principal Payment - Depot (32,973) (31,531) (31,531)

(2,850,199) (2,223,335) (2,430,247)

CAPITAL REVENUE

121348 Transfer From Road Contribution Reserve 25,000 36,070 0

122330 Sale Of Plant & Equipment 205,000 182,000 155,000

T6344 - Skid Steer - 25,000

T6782 - Truck - 30,000

T6361 - Tractor Mower - 4,000

1TMX602 - Bandit Chipper - 10,000

Finishing Mower - 2,000

Attachment - tow behind aerator - 1,000

T4087 - Pig Trailer - 5,000

T000 - Holden Commodore MCS - 18,000



T020 - Holden Colorado - 20,000

T1184 - SBS Vehicle - 16,000

1EPF060 - Ford Ranger CESM - 20,000

T0023 - Mitsubishi Triton Ute - 12,000

T0022 - Mitsubishi Triton Ute - 7,000

T939 - Community Bus - 8,000

122331 Transfer From Plant Replacement Reserve 0 40,000 0

230,000 258,070 155,000

TOTAL CONSTRUCTION - Capital 230,000 (2,850,199) 258,070 (2,223,335) 155,000 (2,430,247)

TOTAL CONSTRUCTION 927,022 (5,858,237) 1,031,597 (5,054,526) 925,119 (6,387,703)

201





TRANSPORT

MAINTENANCE


123201 Road Maintenance (1,013,225) (743,718) (766,076)

123202 Bridge Maintenance (54,691) (65,917) (80,000)

Bridge Maintenance - 40,021

Newcastle Footbridge Maintenance - 14,670

123205 Footpath Maintenance (10,000) (10,690) (12,742)

123206 Lighting Of Streets (40,000) (39,080) (40,000)

123207 Road Verge Spraying - Contract 0 (23,491) (30,000)

123208 Admin Allocation - Transport Maintenance (45,916) (41,105) (42,869)

123209 Depot Maintenance (74,399) (83,755) (55,294)

Building Maintenance


Utilities

Insurance

Shade House - 4,000

123210 Roman II (6,000) (9,691) (11,500)

Subscription - 6,000

123211 Bridge Insurance (72,000) (71,343) (72,000)

123212 Signage (5,000) (3,267) (5,000)

123214 Verge Maintenace (71,381) (54,630) (86,548)

004870 Deprec Of Assets - Maint (115,000) (112,033) (100,000)

(1,507,612) (1,258,719) (1,302,029)

OPERATING REVENUE

123330 MRWA Street Light Subsidy 1,500 1,474 1,500

123331 Operating Grants - Roads 73,628 73,628 73,628

123333 Road Maintenance Contributions 100,000 106,015 50,000

175,128 181,117 125,128

TOTAL MAINTENANCE - Operating 175,128 (1,507,612) 181,117 (1,258,719) 125,128 (1,302,029)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL MAINTENANCE - Capital 0 0 0 0 0 0

TOTAL MAINTENANCE 175,128 (1,507,612) 181,117 (1,258,719) 125,128 (1,302,029)

TOTAL TRANSPORT 1,102,150 (7,365,849) 1,212,713 (6,313,245) 1,050,247 (7,689,732)

202





ECONOMIC SERVICES

RURAL SERVICES


131208 Administration Allocation - Rural Services (21,922) (19,802) (20,653)

131210 Rural Street Addressing (1,000) 0 (1,000)

(22,922) (19,802) (21,653)

OPERATING REVENUE

131334 Rural Street Addressing 500 191 500

500 191 500

TOTAL RURAL SERVICES - Operating 500 (22,922) 191 (19,802) 500 (21,653)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL RURAL SERVICES - Capital 0 0 0 0 0 0

TOTAL RURAL SERVICES 500 (22,922) 191 (19,802) 500 (21,653)

203





ECONOMIC SERVICES

TOURISM & AREA PROMOTION


132201 Visitor Centre - Employee Costs (133,220) (156,644) (133,220)

132204 Visitor Centre - Professional Development (2,500) (142) (2,000)

132207 Visitor Centre - Printing & Stationery (1,000) (335) (1,000)

132208 Postage (V.C.) (1,500) 5 (1,000)

132210 Telephone/Internet Costs (V.C.) (2,500) (1,198) (5,000)

132212 Other V/C Office Expenses (13,000) (13,521) (10,000)

132213 Connors Mill Bldg. Operation (V.C.) (21,104) (18,622) (18,052)


Utilities, Insurance etc - 12,127

Repairs to Grindstone & Milling Equipment - 2,900

132214 Visitors Ctre. Bldg. Operation (43,307) (33,553) (40,254)


Parks & Gardens Maintenance - 10,492

Utilities, Insurance etc 18,935

132215 Memberships Affiliated Bodies (2,200) (662) (2,200)

132216 Accommodation Expense - Offset By Gl: 132335 0 (6,605) (40,000)

132217 Accomodation Commission Expenses 0 (810) (2,300)

132221 Tourist Information Bay (1,295) (989) (3,125)

132222 Transwa Ticket Sales (5,000) (3,980) (5,000)

132224 Floor Stock Purchases (20,000) (8,042) (20,000)

132229 Administration Allocation - Tourism (35,237) (33,754) (35,203)

005502 Deprec Of Assets-Tourism (48,000) (46,749) (90,000)


(333,466) (330,149) (413,294)

OPERATING REVENUE

132330 Admissions Connors Mill 8,000 7,962 6,500

132332 Floor Stock Sales 30,000 27,381 30,000

132333 Other Visitor Ctre Income 500 57 500

132334 Membership Fees 3,500 3,908 1,500

132335 Accommodation Income - Offset By Gl: 132216 0 1,655 40,000

132336 Accomodation Commission 0 1,005 4,400

132338 Transwa Ticket Sales 5,500 5,686 5,500

47,500 47,654 88,400

TOTAL TOURISM & AREA PROMO - Operating 47,500 (333,466) 47,654 (330,149) 88,400 (413,294)

CAPITAL EXPENDITURE

132339 Economic Services & Tourism - Buildings (17,000) (5,780) (11,900)

Q142 - Visitors Centre Drainage & Repaint - 12,000

Q195 - Structural Repairs Connors Cottage - 5,000

161255 Loan No. 64 - Principal Payments - Visitor Centre (17,502) (16,395) (16,395)

(34,502) (22,175) (28,295)

CAPITAL REVENUE

0 0 0

TOTAL TOURISM & AREA PROMO - Capital 0 (34,502) 0 (22,175) 0 (28,295)

TOTAL TOURISM & AREA PROMOTION 47,500 (367,968) 47,654 (352,324) 88,400 (441,589)

204





ECONOMIC SERVICES

OTHER TOURISM & AREA PROMOTION


132230 Area Promotion Advertising (39,380) (30,206) (37,500)

Area Promotion - 39,380

132233 Signs - Tourism, Events & Other (10,000) (1,981) (3,000)

Banners - 7,000

Other Signage - 3,000

132236 Area Promotion - Employee Expenses (95,856) (98,984) (95,793)

(145,236) (131,171) (136,293)

OPERATING REVENUE

132351 Community Directory 3,000 3,000 3,000

132352 Grants, Contributions & Sponsorships 3,000 2,627 5,000

Valley for All Seasons

132359 Income - Other Tourism & Area Promotion 3,500 3,114 3,500

9,500 8,741 11,500

TOTAL OTHER TOURISM & AREA PROMO - Operating 9,500 (145,236) 8,741 (131,171) 11,500 (136,293)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL OTHER TOURISM & AREA PROMO - Capital 0 0 0 0 0 0

TOTAL OTHER TOURISM & AREA PROMO 9,500 (145,236) 8,741 (131,171) 11,500 (136,293)

BUILDING SERVICES


133201 Building - Employee Costs (183,790) (182,353) (183,788)

133204 Building - Professional Development (5,812) (2,826) (4,500)

133206 Bldg Vehicles Expenses (12,000) (13,548) (10,000)

133207 Building Control Expenses (3,000) (3,381) (3,000)

Additional Tools

133208 Legal Expenses - Bldg. (1,000) 0 (1,000)

133209 Administration Allocation - Building (41,089) (36,454) (38,058)

133211 Depreciation Of Assets (17,000) (16,182) (15,000)

(263,691) (254,745) (255,346)

OPERATING REVENUE

133333 Building Licences 40,000 38,084 40,000

133334 Building Fees - Other 2,500 1,180 2,500

42,500 39,264 42,500

TOTAL BUILDING SERVICES (Operating) 42,500 (263,691) 39,264 (254,745) 42,500 (255,346)

CAPITAL EXPENDITURE

133332 Community Depot - Capital Works (5,900) 0 0

Q126 - Community Depot Flooring - 5,900

(5,900) 0 0

CAPITAL REVENUE

0 0 0

TOTAL BUILDING SERVICES - Capital 0 (5,900) 0 0 0 0

TOTAL BUILDING SERVICES 42,500 (269,591) 39,264 (254,745) 42,500 (255,346)

205





ECONOMIC SERVICES

COMMUNITY DEVELOPMENT


136201 Community Development - Salaries & Wages (138,922) (137,358) (138,922)

136204 Community Development - Professional Development (6,875) (3,255) (8,000)

136205 Administration Allocation - Community Development (40,317) (36,604) (38,176)

136206 Community Depot - Maintainenance & Operations (13,294) (10,634) (11,789)

Utilities & Operations - 3,500


Air Conditioner - 1,728

136207 Economic Development Vehicle Expense (6,500) (6,597) (6,500)

136208 Community Development - Other Expenditure (2,000) (1,765) (2,000)

Furnishings -2,000

(207,908) (196,213) (205,387)

OPERATING REVENUE

136301 Community Depot - Income/Revenue 4,000 4,073 2,000

Lease Agreements

4,000 4,073 2,000

Total Community Development - Operating 4,000 (207,908) 4,073 (196,213) 2,000 (205,387)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

Total Community Development - Capital 0 0 0 0 0 0

TOTAL COMMUNITY DEVELOPMENT 4,000 (207,908) 4,073 (196,213) 2,000 (205,387)

206





OTHER ECONOMIC SERVICES


137201 Administration Allocation - Other Economic Services (100,146) (83,859) (87,648)

137202 Standpipe - Northam Toodyay Road (75,000) (80,171) (75,000)

137203 Sale Costs - Shire Owned Assets (30,000) (5,446) (35,000)

Telegraph Road - 7,500 (including subdivision costs)

Jubilee Street - 3,750

Jubilee Street - 3,750

Duke Street - 5,000

Syreds Cottage - 5,000

Toodyay Street - 5,000

137208 Deprec Of Assets (9,000) (8,203) (12,000)

137213 Loss On Sale Of Assets - Economic Development (82,133) 0 (67,133)

(296,279) (177,680) (276,781)

OPERATING REVENUE

005853 Profit On Sale Of Assets - Other Economic Services 66,959 0 89,959

137330 Standpipes 85,000 90,825 85,000

137331 Extractive Industry Licences 8,000 7,660 11,000

137338 Grant Income 0 11,641 0

159,959 110,127 185,959

TOTAL OTHER ECONOMIC SERVICES (Operating) 159,959 (296,279) 110,127 (177,680) 185,959 (276,781)

CAPITAL EXPENDITURE

137255 Other Infrastructure - Other Economic Services 0 (10,033) 0

0 (10,033) 0

CAPITAL REVENUE

137349 Sale Of Land 645,000 0 700,000

BLG030 Telegraph Road - 240,000

L002 Jubilee Street - 70,000

L002 Jubilee Street - 70,000

Duke Street - 85,000

Syreds Cottage - 95,000

Toodyay Street - 85,000

645,000 0 700,000

TOTAL OTHER ECONOMIC SERVICES (Capital) 645,000 0 0 (10,033) 700,000 0

TOTAL OTHER ECONOMIC SERVICES 804,959 (296,279) 110,127 (187,712) 885,959 (276,781)

TOTAL ECONOMIC SERVICES 908,959 (1,309,904) 210,050 (1,141,968) 1,030,859 (1,337,049)

207





OTHER PROPERTY & SERVICES

PRIVATE WORKS


141201 Private Works (6,530) (4,034) (6,514)

(6,530) (4,034) (6,514)

OPERATING REVENUE

141330 Private Works Income 10,000 9,727 10,000

10,000 9,727 10,000

TOTAL PRIVATE WORKS - Operating 10,000 (6,530) 9,727 (4,034) 10,000 (6,514)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL PRIVATE WORKS - Capital 0 0 0 0 0 0

TOTAL PRIVATE WORKS 10,000 (6,530) 9,727 (4,034) 10,000 (6,514)

PUBLIC WORKS OVERHEADS


143201 Works & Services - Salaries & Wages (351,841) (338,521) (307,893)

143204 Public Works Overheads - Superannuation (44,973) (43,991) (44,973)

143205 Public Works Overheads - Conferences & Training (10,000) (5,856) (9,000)

143206 Other Employee Costs - PWO (46,396) (36,759) (46,384)

143207 Supervisors Vehicles (25,000) (23,589) (17,000)

143208 Engineering Office Expenses (22,000) (16,988) (22,000)

143209 Eng. - Printing & Stationery (2,000) (1,774) (2,000)

143210 Wages Staff - Training (20,000) (20,726) (17,000)

143211 Wages Staff - Meetings (10,000) (8,195) (10,000)

143212 Outside Staff - Wages - Annual Leave (104,750) (116,728) (104,750)

143213 Outside Staff - Wages - Public Holidays (58,374) (53,457) (66,766)

143214 Outside Staff - Wages - Sick Leave (41,358) (32,328) (41,358)

143216 Superannuation - Wages Staff (113,134) (105,455) (117,839)

143219 Insurance On Works (35,687) (26,434) (37,419)

143220 Salaries (O/S) - L.S.L. (31,000) (24,647) (31,000)

143222 Safety Equipment & P.P.E. (12,500) (11,522) (10,200)

143223 Communication Costs (2,612) (867) (2,500)

143224 Administration Allocation - Pwo (71,381) (66,307) (69,194)

143226 Small Plant Operating Costs (40,000) (41,489) (25,000)

143228 Building Maintenance - Allowance 0 295 0

143250 Less Allocated To Works & Services (PWOH) 1,042,006 832,904 983,276

(1,000) (142,433) 1,000

OPERATING REVENUE

143331 P.W.O. Misc Income 1,000 410 1,000

143334 Other Income 0 2,500 0

1,000 2,910 1,000

TOTAL PUBLIC WORKS OVERHEADS - Operating 1,000 (1,000) 2,910 (142,433) 1,000 1,000

208





CAPITAL EXPENDITURE

143225 Transfer To Employee Entitlement Reserve - Outside Staff (35,000) (30,094) (35,000)

Interest & 30,000

(35,000) (30,094) (35,000)

CAPITAL REVENUE

143330 Transfer From LSL Reserve 20,000 24,422 30,000

20,000 24,422 30,000

TOTAL PUBLIC WORKS OVERHEADS - Capital 20,000 (35,000) 24,422 (30,094) 30,000 (35,000)

TOTAL PUBLIC WORKS OVERHEADS 21,000 (36,000) 27,332 (172,526) 31,000 (34,000)


PLANT OPERATION COSTS


144202 Fuel - Unleaded (40,000) (33,458) (25,000)

144203 Fuel - Diesel/Distillate (130,000) (145,690) (165,000)

144205 Tyres & Tubes (50,000) (32,060) (50,000)

144206 Plant - Parts & Repairs (155,000) (157,131) (155,000)

144207 Plant Repair - Wages (157,613) (159,133) (142,112)

144208 Ins. & Licences (100,000) (94,613) (120,000)

Vehicle Registrations

144209 Sundry Tool Purchases (16,250) (14,502) (15,000)

Welder - 1,250


004425 Less Plant Depreciation Allocated To Works 314,928 236,431 313,688

005012 Loss On Sale Of Assets - Road Plant Purchases (112,619) (20,108) (66,613)

008362 Plant Operation - Expen.Stores 0 (1,182) 0

008412 Plant Depreciation (263,000) (255,316) (150,000)

144250 Less Allocated To Works & Services (Poc) 649,828 591,103 510,037

(59,726) (85,658) (65,000)

OPERATING REVENUE

001523 Profit On Sale Of Assets - Road Plant & Equipment 34,726 2,544 0

144330 Revenue & Fuel Tax Credits 25,000 26,138 25,000

144331 Reimbursement - Insurance Claims 0 31,283 0

144332 Reimbursement - Vehicle Registration 0 25,694 40,000

59,726 85,658 65,000

TOTAL PLANT OPERATION COSTS - Operating 59,726 (59,726) 85,658 (85,658) 65,000 (65,000)

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL PLANT OPERATION COSTS - Capital 0 0 0 0 0 0

TOTAL PLANT OPERATION COSTS 59,726 (59,726) 85,658 (85,658) 65,000 (65,000)

209





MATERIALS IN STORE


0 0 0

OPERATING REVENUE

145330 Sale Of Stock Direct 0 100 0

0 100 0

TOTAL MATERIALS IN STORE - Operating 0 0 100 0 0 0

TOTAL MATERIALS IN STORE - Capital 0 0 0 0 0 0

TOTAL MATERIALS IN STORE 0 0 100 0 0 0

SALARIES & WAGES


008570 Workers Compensation Payments 0 85 0

008571 Parenting Payments To Staff 0 (5,560) 0

146201 Salaries & Wages Drawn (3,930,821) (3,704,343) (3,798,391)

146202 Salaries & Wages Allocated 3,930,821 3,704,343 3,798,391

0 (5,475) 0

OPERATING REVENUE

143333 Workers Compensation Reimbursements 0 11,856 0

0 11,856 0

TOTAL SALARIES & WAGES - Operating 0 0 11,856 (5,475) 0 0

CAPITAL EXPENDITURE

0 0 0

CAPITAL REVENUE

0 0 0

TOTAL SALARIES & WAGES - Capital 0 0 0 0 0 0

TOTAL SALARIES & WAGES 0 0 11,856 (5,475) 0 0

210






UNCLASSIFIED ITEMS


147201 Administration Allocation (130,836) (112,513) (117,509)

147202 Connor's Cottage - 5 (Lot 3) Piesse Street, Toodyay (8,819) (16,068) (10,785)




147204 6 Duke Street (1,392) (949) (1,095)

147205 Bank Building - Stirling Terrace - Operational (11,061) (15,518) (10,395)

147206 Syreds Cottage (1,824) (2,944) (5,691)

147207 O'Reilly's - Lots 1A & 1B Stirling Terrace, Toodyay (14,160) (15,733) (7,015)


Parks & Gardens - 714


147212 Lot 46/47 Telegraph Road, Toodyay (5,329) (3,023) (6,028)



Utilities & Operations - 953

149100 Avon Aged Housing Initiative Project - Expenditure (175,353) (3,664,258) (3,849,460)


161216 Loan 74 - Interest & Charges - Bank Building Stirling Terrace (937) (1,390) (1,723)

08682 Depreciation - Unclassified Buildings (20,000) (19,018) (43,000)

(372,747) (3,855,018) (4,056,869)

OPERATING REVENUE

147331 Bank Bldg - Recoup Outgoings 2,000 1,873 2,000

147332 Bank Bldg - Rent Bank 30,000 27,587 30,000

147335 Rental - Lot 1 A&B Stirling Tce 31,876 27,364 31,876

147336 Rental - Connors Cottage 15,624 11,518 15,624

149200 Avon Aged Housing Initiative Project - Revenue 0 3,102,705 2,825,557

149201 Avon Aged Housing Initiative Project - Project Management 0 4,573 36,582

79,500 3,175,619 2,941,639

TOTAL UNCLASSIFED ITEMS - Operating 79,500 (372,747) 3,175,619 (3,855,018) 2,941,639 (4,056,869)

CAPITAL EXPENDITURE

147252 Transfer To Asset Development Reserve (650,000) (3,924) (670,000)

Sale of Telegraph Road - 240,000

Sale of Jubilee Street - 70,000

Sale of Jubilee Street - 70,000

Sale of Syred's Cottage - 95,000

Sale of Duke Street - 85,000

Sale of Toodyay Street - 85,000

Interest - 5,000

147256 Unclassified Heritage (Spec.) Buildings - Capital Works (15,000) 0 0

Q145 Bendigo Bank Removal of Asbestos - 15,000

161254 Loan 63 - Principal Payments (15,680) (14,739) (14,739)

161264 Loan 74 - Principal - Bank Building Stirling Terrace (20,152) (19,526) (19,526)

(700,832) (38,190) (704,265)

CAPITAL REVENUE

147253 Transfer From Asset Development Reserve 809,676 20,000 20,000

809,676 20,000 20,000

TOTAL UNCLASSIFED ITEMS - Capital 809,676 (700,832) 20,000 (38,190) 20,000 (704,265)

TOTAL UNCLASSIFIED ITEMS 889,176 (1,073,579) 3,195,619 (3,893,208) 2,961,639 (4,761,134)

TOTAL OTHER PROPERTY & SERVICES 979,902 (1,175,835) 3,330,292 (4,160,902) 3,067,639 (4,866,648)

211

Description

Statutory (s)

or Council

(c) Fee

** GST Inc (where

applicable)

Shire of

Toodyay 2018-

2019

GL Number

SCHEDULE 3 - GENERAL PURPOSE FUNDING

RATES

Rates Charges

Rating Information Statement & Reprints - per assessment (current year free) (c) *** 10.00 031307

Property Title Search (per title) (c) 35.00 031307

Property File Search (includes copies of building plans) (c) *** 30.00 031307

Settlement Enquiry (Rates Only) (c) *** 60.00 031307

Settlement Enquiry (Building, Planning, Health & Works) (c) *** 110.00 031307

Ownership Enquiries (per assessment) Adjourning property owners (c) *** 10.00 031307

Ownership Enquiries (per assessment) other owner enquiry (c) *** 15.00 031307

Rates Payment Arrangement Application Fee (c) *** 70.00 031308

Rate Book - Owner Listing (c) *** 65.00 031330

Electoral Roll (per copy: on CD, email or paper) including Owners & Occupiers Roll (c) *** 50.00 031330

Rates Legal Fees

Legal Fees for Rates Recovery (s) At Cost 031331

Debt Paid Confirmation Letter (per assessment, per enquiry) (c) *** 20.00 031331

Caveat Lodgement Fee (s) At Cost 031331

Caveat Withdrawal Fee (prepared & lodged by Debt Collection Agency) (s) At Cost 031331

Caveat Withdrawal Fee (prepared by Shire staff & lodged by applicant) (s) At Cost 031331

Notice of Discontinuance (s) At Cost 031331

Notice of Discontinuance (for each additional Owner) (s) At Cost 031331

SCHEDULE 4 - GOVERNANCE AND ADMINISTRATION

ADMINISTRATION, VISITORS CENTRE AND LIBRARY

Council Documents - Bound

Annual Budget (c) *** 30.00 042333

Annual Report (c) *** 30.00 042333

Council Agenda (Including Attachments) (c) *** 30.00 042333

Council Minutes (Including Attachments) (c) *** 30.00 042333

Delegation Register (c) *** 30.00 042333

Local Laws (c) *** 30.00 042333

Policy Manual (c) *** 30.00 042333

Freedom of Information Charges

(set by Schedule 1 of the Freedom of Information Regulations 1993)

Application Fee (s) 30.00 042333

Hourly charge to deal with application (s) 30.00 042333

Photocopying (s) 0.20 042333

Advanced Deposit (s) 0.25 042333

A further advance deposit which may be required by an agency under Section 18 (4)

of the Act, expressed as a percentage of estimated charges, will be payable in excess

of the application fee. (s) 0.75 042333

Laminating

Per page A4 (c) *** 3.00 042334

Per page A3 (c) *** 5.00 042334

Binding

Per document provided (c) *** 15.00 042334

Facsimile

Facsimile – Within Australia First Page (c) *** 3.00 042334

Facsimile – Within Australia Each Subsequent Page (c) *** 0.60 042334

Facsimile – Overseas First Page (c) *** 6.00 042334

Facsimile – Overseas Each Subsequent Page (c) *** 1.25 042334

Photocopying

Photocopying (A4 single sided) (c) *** 0.30 042334

Photocopying (A4 double sided) (c) *** 0.50 042334

Shire of Toodyay

Schedule of Fees & Charges - 2018/2019

NOTE: All documents are available and free to download from the Shire of Toodyay website @ www.toodyay.wa.gov.au

1 of 15

213

Description

Statutory (s)

or Council

(c) Fee

** GST Inc (where

applicable)

Shire of

Toodyay 2018-

2019

GL Number

Shire of Toodyay


Photocopying (A3 single sided) (c) *** 1.10 042334

Photocopying (A3 double sided) (c) *** 1.70 042334

Photocopying (A4 single sided) Colour (c) *** 1.10 042334

Photocopying (A4 double sided) Colour (c) *** 2.00 042334

Photocopying (A3 single sided) Colour (c) *** 3.30 042334

Photocopying (A3 double sided) Colour (c) *** 4.20 042334

Bank Fees

Dishonoured Cheque Bank Fee (s) at cost 042334

Elections

Election Candidates - Nomination Deposit (per Local Government Election Regulations 1997 26(1) (s) 80.00 T782

Other - Staff Time - Hourly Rate

Level 1 - Administration Officer (c) *** 50.00 042334

Level 2 - Qualified/Certified Officer eg: EHO, SBS, Planner, Mechanic (c) *** 100.00 042334

Level 3 - Management (c) *** 150.00 042334

SCHEDULE 5 - LAW ORDER AND PUBLIC SAFETY

ANIMAL CONTROL

Dog Registrations

Registration - Unsterilized

- One Year (s) 50.00 052323

- Three Years (s) 120.00 052323

- Lifetime (s) 250.00 052323

Registration - Sterilized

- One Year (s) 20.00 052323

- Three Years (s) 42.50 052323

- Lifetime (s) 100.00 052323

Working Dogs - Unsterilized

- One Year (s) 12.50 052323

- Three Years (s) 30.00 052323

- Lifetime (s) 62.50 052323

Working Dogs - Sterilized

- One Year (s) 5.00 052323

- Three Years (s) 10.60 052323

- Lifetime (s) 25.00 052323

Pensioners - Unsterilized

- One Year (s) 25.00 052323

- Three Years (s) 60.00 052323

- Lifetime (s) 125.00 052323

Pensioners - Sterilized

- One Year (s) 10.00 052323

- Three Years (s) 21.25 052323

- Lifetime (s) 50.00 052323

Registrations after the 31 May in any year, registration year - Sterilized (s) 10.00 052323

Registrations after the 31 May in any year, registration year - Unsterilized (s) 25.00 052323

Application Inspection - To Keep More Than The Prescribed Number Of Dogs (s) 100.00 106334

Guide Dogs (s) Nil 052323

Kennels

Kennel Licence Fees (s) 200.00 052324

Planning Approval Fee for application for Kennel Establishment (s) 147.00 052324

Inspection - Issue or Renewal of a Kennel Licence annually (c) 147.00 052324

Lodging a application for the transfer of a valid Kennel Licence (c) 60.00 052324

Foxhounds Bona Fide kept together in kennelled pack not less than ten (per pack) (s) 40.00 052323

Other

Inspection Of Register (c) 5.00 052325

Certified Copy Of An Entry In Register – per request (c) 5.00 052325

Replacement Tag Fee (c) 5.00 052325

2 of 15

214

Description

Statutory (s)

or Council

(c) Fee

** GST Inc (where

applicable)

Shire of

Toodyay 2018-

2019

GL Number

Shire of Toodyay


Cat Registrations

Registration - Sterilized - Cat

- One Year (s) 20.00 052328

- Three Years (s) 42.50 052328

- Lifetime (s) 100.00 052328

Registration - Sterilized Cat - with Concession Card

- One Year (s) 10.00 052328

- Three Years (s) 21.25 052328

- Lifetime (s) 50.00 052328

Registrations after the 31 May in any year, registration year (s) 10.00 052328

Application For A Cattery Permit / Approved Breeder

Planning Approval Fee for application to become approved breeder (s) 147.00 052325

Application for a permit to use a premise as a 'cattery' (c) *** 100.00 052325

Renewal Of approved cattery permit – per renewal (c) *** 100.00 052325

Impound & Other Fees - Cats & Dogs

Impound Fee (c) *** 125.00 052322

Care & Sustenance (per day) (c) *** 25.00 052322

Surrender (including Care and Sustenance for 72 hours) (c) *** 65.00 052322

Release of Dog or Cat outside Facility Opening hours (c) *** 100.00 052322

Dog Yard Inspection - (3 to 6 dog application) (s) 100.00 052322

Dog Yard Inspection (Restricted Breeds & Dangerous Dog Only) (s) 100.00 052322

First Aid Treatment of Dog or Cat (c) *** Cost Recovery 052322

Bond for Animal Trap (c) 70.00 T779

Impound & Other Fees - Dog & Cats (Other Shires)

Impound Fee (c) Exempt 75.00 052326

Care & Sustenance (per day) (c) Exempt 25.00 052326

Surrender (including Care and Sustenance for 72 hours) (c) Exempt 75.00 052326

Release of Dog or Cat outside Facility Opening hours (c) Exempt 75.00 052326

Impound Stock Fees

Rangers Fees – Impounded between times, per head

Entire horses, mules, asses, camels, bulls or boars (6am – 6pm) (s) Exempt 35.00 052322

Entire horses, mules, asses, camels, bulls or boars (6pm – 6am) (s) Exempt 75.00 052322

Mares, geldings, colts, fillies, foals, oxen, cows, steers, heifers,

calves, rams or pigs (6am – 6pm) (s) Exempt 35.00 052322


calves, rams or pigs (6pm – 6am) (s) Exempt 75.00 052322

Wethers, ewes, lambs, goats (6am – 6pm) (s) Exempt 15.00 052322

Wethers, ewes, lambs, goats (6pm – 6am) (s) Exempt 30.00 052322

Poundage Fees for Stock – first 24hrs or part thereof, per head

Entire horses, mules, asses, camels, bulls or boars - above age of 2 years (s) Exempt 20.00 052322

Entire horses, mules, asses, camels, bulls or boars (s) 20.00 052322


calves, rams or pigs (s) Exempt 10.00 052322

Withers, ewes, lambs or goats (s) Exempt 10.00 052322

Poundage Fees for Stock – Subsequently each 24 hours or part thereof, per head

Entire horses, mules, asses, camels, bulls or boars - above age of 2 years (s) Exempt 20.00 052322

Entire horses, mules, asses, camels, bulls or boars (s) 20.00 052322

Mares, geldings, colts, fillies, foals, oxen, cows, steers, heifers, calves, rams or pigs (s) Exempt 10.00

Withers, ewes, lambs or goats (s) Exempt 10.00 052322

Charges for Sustenance of Stock Impounded – per head

Entire horses, mules, asses, camels, bulls, mares, geldings, colts,

fillies, foals, oxen, cows, steers, heifers or calves (s) Exempt 10.00 052322

Pigs of any description (s) Exempt 10.00 052322

Rams, wethers, ewes, lambs or goats (s) Exempt 10.00 052322

Rates for Damage by Stock Trespassing – per head

Entire horses, mares, geldings, fillies, colts, foals, bulls, oxen, steers,

There are no fees payable for a suckling animal under the age of six months running with its mother.

3 of 15

215

Description

Statutory (s)

or Council

(c) Fee

** GST Inc (where

applicable)

Shire of

Toodyay 2018-

2019

GL Number

Shire of Toodyay


Heifers, calves, asses, mules or camels (trespass in enclosed crop) (s) Exempt 25.00 052325

Pigs of any description (trespass in enclosed crop) (s) Exempt 25.00 052325

Entire horses, mares, geldings, fillies, colts, foals, bulls, oxen, steers,

- Heifers, calves, asses, mules or camels (trespass in enclosed land) (s) Exempt 25.00 052325

Pigs of any description (trespass in enclosed land) (s) Exempt 25.00 052325

Goats or sheep of any description (trespass in enclosed crop) (s) Exempt 25.00 052325

Goats or sheep of any description (trespass in any other area) (s) Exempt 25.00 052325

Transportation Fees for Stock Impounded

For each vehicle load or part thereof for transportation over to 3km (per every 1.5km) (s) Exempt 2.00 052325

Staff Time for Transportation of Stock Impounded (per hour) (s) *** 100.00 052325

ANIMAL CONTROL - OTHER

Vehicle Impound Fees

Removal of abandoned vehicle (c) *** At Cost 053321

Storage of Abandoned Vehicle per week or part thereof (c) *** 15.00 053321

Release of Vehicle (c) *** 50.00 053321

Release of Impounded Signage (c) *** 20.00 053321

Fines and Penalties

Authorised Officer's issue fines and penalties from time to time, per Shire of Toodyay Local Laws and prescribed fines/penalties in relevant legislation.

SCHEDULE 7 - HEALTH

PUBLIC HEALTH

Food Act 2008

This fee is based on Clause 5.2 of the Shire of Toodyay Thoroughfares and Trading in Thoroughfare Local Law.

Notification Fee (c) Exempt 50.00 074332

Transfer Fee (c) Exempt 50.00 074332

Annual Risk Assessment/Inspection Fee – Primary Classification

High Risk (c) Exempt 260.00 074332

Medium Risk (c) Exempt 186.00 074332

Low Risk (c) Exempt 100.00 074332

Very Low Risk (c) Exempt 50.00 074332

Additional Classification – For premises with multiple food business categories

High and Medium Risk (c) Exempt 100.00 074332


Very Low Risk (c) Exempt Nil 074332

Application Fee for Construction and Establishment of food premises – includes a one off notification fee

High & Medium Risk (c) Exempt 433.00 074332


Very Low Risk (c) Exempt 50.00 074332

Application Fee for Amended or Refurbished food premises

Minor (c) Exempt 152.00 074332

Major (c) Exempt 295.00 074332

Freezer Breakdown – Food Condemnation

Hourly Rate (c) Exempt 100.00 074332

Minimum Charge (c) Exempt 152.00 074332

Fees for Food Act 2008 requirements will be waived for local not for profit groups

TRADING PERMITS AND STALLHOLDERS FEES

Obstruction (Clause 4.6(2))

Failure to remove shopping trolley upon being advised of location (c) *** 100.00 053321

Stallholders (Clauses 6.2 & 7.1)

Daily Stallholders Fee (c) *** 40.00 074332

Retrospective Approval Fee (c) *** 55.00 074332

Six Month Stallholders Fee (c) *** 500.00 074332

Annual Stallholders Fee (c) *** 1,000.00 074332

These fees are based on the Shire of Toodyay Thoroughfares and Trading in Thoroughfares and Public Places Local Law.

4 of 15

216

Description

Statutory (s)

or Council

(c) Fee

** GST Inc (where

applicable)

Shire of

Toodyay 2018-

2019

GL Number

Shire of Toodyay


Stallholders Fee - per event (excluding Food Stalls) (c) *** 150.00 074332

Farmers Market Stalls (per stall, per event) (c) *** 20.00 074332

Traders (Clauses 6.3 & 7.1)

Daily Traders Permit (c) *** 40.00 074332

Six Month Traders Permit (c) *** 500.00 074332

Annual Traders Permit (c) *** 1,000.00 074332

Performers Permit Application Fee (c) *** 0.00 074332

Facility Permit Application Fee (c) *** 40.00 074332

Outdoor Eating Facilities (Clause 6.16) - Alfresco Dining (on Shire vested land)

Outdoor Eating Facility - Application Fee (c) *** 25.00 074332

Six Month Outdoor Eating Permit (c) *** 500.00 074332

Annual Outdoor Eating Permit (c) *** 1,000.00 074332

Toodyay International Food Festival – Stallholders Fees

Stallholder - Not for Profit Community Group (c) *** 100.00 074332

Stallholder - Resident/Business in Toodyay (c) *** 150.00 074332

Stallholder - with Truck/Van (c) *** 175.00 074332

Stallholder (includes Marquee) (c) *** 250.00 074332

HEALTH ACT (Miscellaneous Provisions Act 1911)

Licence/Registration Fee – Offensive Trades

Transfer of Licence Fee (s) Exempt 40.00 074332

Application for consent to establish an Offensive Trade (s) Exempt 270.00 074332

Offensive Trade Licence

(per property, per annum, pro rata ending 30 June)

Slaughterhouses (s) Exempt 298.00 074332

Piggeries (s) Exempt 298.00 074332

Artificial Manure Depots (s) Exempt 211.00 074332

Bone Mills (s) Exempt 171.00 074332

Places for Storing, Drying or Preserving Bones (s) Exempt 171.00 074332

Fat Melting, Fat Extracting or Tallow Melting Establishment - Butcher shops and similar (s) Exempt 171.00 074332

Fat Melting, Fat Extracting or Tallow Melting Establishment - Larger establishments (s) Exempt 298.00 074332

Blood Drying (s) Exempt 171.00 074332

Gut Scrapping, preparation of sausage skins (s) Exempt 171.00 074332

Fellmongers (s) Exempt 171.00 074332

Manure Works (s) Exempt 211.00 074332

Fish Curing Establishment (s) Exempt 211.00 074332

Laundries, Dry Cleaning Establishments (s) Exempt 147.00 074332

Bone Merchant Premises (s) Exempt 171.00 074332

Flock Factories (s) Exempt 171.00 074332

Knackeries (s) Exempt 298.00 074332

Poultry Processing Establishments (s) Exempt 298.00 074332

Poultry Farming (s) Exempt 298.00 074332

Rabbit Farming (s) Exempt 298.00 074332

Fish Processing Establishments - whole fish cleaned and prepared (s) Exempt 298.00 074332

Shellfish & Crustacean processing Establishments (s) Exempt 298.00 074332

Any other Offensive Trade not specified (s) Exempt 298.00 074332

Septic Tank Application

Application Fee (s) Exempt 118.00 074332

Permit to Use (s) Exempt 118.00 074332

Public Buildings

Application to Construct/Alter/Extend Fee – High Risk (s) Exempt 794.00 074332

Application to Construct/Alter/Extend Fee – Low Risk (s) Exempt 150.00 074332

Application to Construct/Alter/Extend Fee (Community Group) – High Risk (s) Exempt 152.00 074332

Application to Construct/Alter/Extend Fee (Community Group) – Low Risk (s) Exempt 76.00 074332

Water Sampling Requests

Water Sampling Public Pools (Per sample set) (c) Exempt 65.00 074332

Water Sampling Potable Water (Per sample) (c) Exempt 65.00 074332

Lodging Houses – Initial Application (s) Exempt 412.00 074332

Lodging Houses – Annual Registration (s) Exempt 143.00 074332

5 of 15

217

Description

Statutory (s)

or Council

(c) Fee

** GST Inc (where

applicable)

Shire of

Toodyay 2018-

2019

GL Number

Shire of Toodyay


SCHEDULE 9 - HOUSING

Accommodation - Clinton Street

Clinton Street - fully furnished duplex - per day (c) *** 100.00 091330

Clinton Street - fully furnished duplex - per week (c) *** 300.00 091330

SCHEDULE 10 - COMMUNITY AMMENITIES

HOUSEHOLD REFUSE

Residential/Rural Living/Rural

First Mobile Garbage Bin – weekly collection

- Includes cost of recycle bin – fortnightly collection (c) Exempt 230.00 101330

Additional Recycle Bin Collection (c) *** 80.00 101334

Additional Mobile Garbage Bin (c) *** 80.00 101334

Commercial/Light Industrial/Mixed Business

First Mobile Garbage Bin – weekly collection

- Includes cost of recycle bin – fortnightly collection (c) Exempt 250.00 101331

Additional Recycle Bin Collection (c) *** 100.00 101334

Additional Mobile Garbage Bin (c) *** 100.00 101334

Waste Transfer Station Pass Fees

Additional Waste Transfer Station Pass (Twelve Passes) (c) *** 60.00 101332

Additional Waste Transfer Station Pass (Six Passes) (c) *** 30.00 101332

Individual Waste Transfer Station Pass (One Pass) (c) *** 5.00 101332

Disposal of Domestic Refuse At Waste Transfer Station

Per car or utility With Valid Tip Pass (c) Free

Per car or utility Without Valid Tip Pass (c) *** 15.00 101333

Trailer pulled by a car or utility With Valid Tip Pass (c) Free

Trailer pulled by a car or utility Without Valid Tip Pass (c) *** 15.00 101333

Motor Vehicle Bodies – Commercial (c) Free

Motor Vehicle Bodies – Residential (c) Free

Sorted recyclables disposed of at designated areas (at discretion of attendant)

eg: newspapers, glass, used oil, car batteries, scrap metal and Clean Mulchable Waste (c) Free

Fridge or Freezers

Items which have not been degassed and/or no certification certificate provided (c) *** 25.00 101333

De-gassed items, per item (c) Free Free

*degassed items must be certified otherwise fee applies

SCHEDULE 10 - TOWN PLANNING

PLANNING & DEVELOPMENT

These fees are based on the Planning & Development Regulations 2009

Development Applications – As per the maximum fees set in the Planning & Development

Development Applications not more than 50,000.00 (s) Exempt 147.00 106334

Development Applications 50,000.00 but not more than 500,000.00 (s) Exempt

0.32% of the

estimated

development cost

106334

Development Applications 500,000.00 but not more than 2,500,000.00 (s) Exempt

$1,700 plus

0.257% for every

$ in excess of

$500,000

106334

Development Applications 2,500,000.00 but not more than 5,000,000.00 (s) Exempt

$7,161 plus

0.206% for every

% in excess of

$2.5 million

106334

Development Applications 5,000,000.00 but not more than 21,500,000.00 (s) Exempt

$12,633 plus

0.123% for every

dollar in excess of

$5 million

106334

These fees are based on Section 67 (1) of the Waste Avoidance and Resource Recovery Act 2007.

6 of 15

218

Description

Statutory (s)

or Council

(c) Fee

** GST Inc (where

applicable)

Shire of

Toodyay 2018-

2019

GL Number

Shire of Toodyay


Development Applications more than 21,500,000.00 (s) Exempt 34,196.00 106334

Development Applications Retrospective - Fee of Normal Development Application (s) Exempt 147.00 106334

- Plus - by way of penalty (s) Exempt 294.00 106334

Home Occupation or Cottage Industry - Fee of Normal Development Application (s) Exempt 222.00 106334

- Plus - by way of penalty 444.00 106334

Application for Holiday Accommodation – no building involved (s) Exempt 220.00 106334

Application for Change of Use (s) Exempt 295.00 106334

Development Application – Extractive Industry - Fee of Normal Development Application (s) Exempt 739.00 106334

- Plus - by way of penalty (s) Exempt 1,478.00 106334

Subdivision Clearances – As per the maximum fees set in the Planning & Development

Subdivision Clearances not more than five lots (per lot) (s) Exempt 73.00 per lot 106332

Subdivision Clearances more than five lots but not more than 195 lots (per lot) (s) Exempt

$73 per lot for first

five then $35 per

lot

106332

Subdivision Clearances more than 195 lots (s) Exempt 7,393.00 106332

Scheme Amendments

Processing of Scheme Amendment (c) *** 3,300.00 ^ 106334

Processing of a structure plan/development plan (s) Exempt 300.00 106334

Advertising

Development Applications – Level E Consultation - Fee plus cost of advertising to Shire (c) *** 100 plus cost 106334

Temporary Road Closure Applications - Fee plus cost of advertising to Shire (c) *** 150 plus cost 106334

Permanent Road Closure Applications - Fee plus cost of advertising to Shire (c) *** 150 plus cost 106334

Public Events (other than those run by Local Community Groups) (c) *** 150.00 106334

Copy of Local Planning Scheme – Text only (per scheme) (c) *** 40.00 106334

Car Parking Contribution – Cash in Lieu (per bay) (c) *** 7,202.50 106334

Additional inspection (conditions not satisfied) (c) *** 100.00 106334

Zoning Enquiry (c) *** 73.00 106334

Plan Search Fee (c) *** 30.00 106334

Planning/Building consultation for technical matter (per hour – Min charge 3hrs.) (c) *** 100.00 106334

Planning/Building onsite inspections (prior to submission of application, per hr.) (c) *** 100.00 106334

Written planning advice (c) *** 73.00 106334

Temporary Accommodation Permit (c) *** 150.00 106334

Application for three to six dogs (c) *** 150.00 106334

Provision of Section 40 Certificate (Liquor Act) (s) Exempt 75.00 106334

Minor Amendment Fee (s) Exempt 150.00 106334

Building Returns (per annum) (c) *** 250.00 106334

Subdivision Map Book (A4) (c) *** 30.00 106334

Engineering Supervision Fee

Structure Plans/Development Plans – As per Schedule 4 set out in the Planning & Development Regulations 2009 (S)

Miscellaneous – These fees based on the Planning & Development Regulations 2009

Where the person has not engaged a Consulting Engineer to Design and Supervise the construction and drainage - 3% of the estimated construction and drainage cost as per

Council estimation

Where the person has engaged a Consulting Engineer to design and supervise the construction and drainage – 1.5% of the estimated construction and drainage cost as

per Council estimation

Maintenance and Retention Bond (refer to Subdivision Guidelines)

Works within Existing Road Reserve (Refer to Subdivision Guidelines)

7 of 15

219

Description

Statutory (s)

or Council

(c) Fee

** GST Inc (where

applicable)

Shire of

Toodyay 2018-

2019

GL Number

Shire of Toodyay


SCHEDULE 10 - OTHER COMMUNITY SERVICES

CEMETERIES

These fees are based on the Shire of Toodyay Cemeteries Local Law.

Toodyay & Jimperding Cemeteries

Grant of Right of Burial

Grant of Right of Burial (25 years) (c) *** 130.00 107331

Grant of Right of Burial Reissue(25 years) (c) *** 130.00 107331

Transfer of Grant of Right of Burial (c) *** 60.00 107331

Copy of Grant of Right of Burial (c) *** 15.00 107331

Burial Fees

Grave (new) 2.8m x 1.5mx 1.8m (c) *** 1,100.00 107331

Grave (new) for oversized casket (c) *** 1,250.00 107331

Grave (new) for any child under 3 years (c) *** 550.00 107331

Extra depth - for each additional 300mm (c) *** 80.00 107331

Extra width - Oversize Casket each additional 300mm (c) *** 80.00 107331

Extra Charges

In the event of labour being required where overtime/penalty rates apply, such additional rates shall be added to fees as prescribed in the schedule.

Interment without due notice under Clause 3.5 (c) 110.00 107331

Administration Fee for Exhumation (c) *** 110.00 107331

Re-opening Grave for Exhumation (c) *** 600.00 107331

Re-opening Grave for Exhumation of Child under 10 years (c) *** 480.00 107331

Re-opening Grave for Additional Interment (c) *** 700.00 107331

Re-interment in New Grave After Exhumation (c) *** 850.00 107331

Re-interment in New Grave After Exhumation for Child under 10 years (c) *** 850.00 107331

Placement of Ashes in a Grave (c) *** 150.00 107331

Removal of Ashes from a Grave (c) *** 150.00 107331

Miscellaneous Charges

Funeral Directors Annual Licence Fee (c) Exempt 150.00 107332

Monumental Mason’s Annual Licence Fee – Clause 7.16 (c) Exempt 60.00 107332

Monumental Application Fee (c) Exempt 40.00 107332

Niche Wall

Grant of Right of Burial (25 years) Lower Four Rows – Double (c) *** 250.00 107331

Grant of Right of Burial (25 years) Lower Four Rows – Single (c) *** 175.00 107331

Grant of Right of Burial (25 years) Upper Four Rows – Double (c) *** 250.00 107331

Grant of Right of Burial (25 years) Upper Four Rows – Single (c) *** 175.00 107331

Interment of Ashes (c) *** 60.00 107331

Removal of Ashes (c) *** 60.00 107331

Second Interment in a Double Niche (c) *** 250.00 107331

Plaque fitting (c) *** 75.00 107331

Memorial Garden

Grant of Right of Burial (25 years) Memorial Garden (c) *** 175.00 107331

Placement of Ashes (c) *** 60.00 107331

Removal of Ashes (c) *** 60.00 107331

Placement of Plinth (c) *** 75.00 107331

SCHEDULE 11 - RECREATION AND CULTURE

HIRE OF EQUIPMENT

Hiring trestle tables from Memorial Hall (each, per day)

Community Groups (c) *** 10.00 111330

Others (c) *** 12.00 111330

^ If Council resolves not to initiate the scheme amendment, 80% of the fee shall be refunded, minus any deductions required for preliminary advertising charges. This fee makes

provision for processing of the amendment based on the officer charge of $100 per hour and advertising costs. If not all moneys are expended throughout the scheme process,

the Council may consider refunding part of the application fee.

If the development has commenced or been carried out, an additional amount of twice the maximum fee payable will be charged by way of penalty.

All planning fees must be paid upon submission of application. Applications will not be considered or processed unless fees are paid. Fees will not be refunded.

Fees for local community groups for development on reserved land under the value of $50,000 will be waived.

Fees for the development applications for the painting of buildings within the Central Heritage area are to be waived.

8 of 15

220

Description

Statutory (s)

or Council

(c) Fee

** GST Inc (where

applicable)

Shire of

Toodyay 2018-

2019

GL Number

Shire of Toodyay


Bond for hiring trestle tables

Community Groups (c) Exempt 100.00 T775

Others (c) Exempt 100.00 T775

Cleaning (per hour)

Community Groups (c) *** 50.00

Others (c) *** 50.00

Hire fee per chair per day from the Pavilion


Others (c) *** 2.50 113320

Hire fee per chair with white pipe per day from the Pavilion


Others (c) *** 1.50 113320

Bond for hiring chairs



MEMORIAL HALL

Bond for Hall, Lesser Hall, Bar, Kitchen & Audio Visual Equipment

Community Groups (c) Exempt 1,000.00 T775

Others (c) Exempt 1,000.00 T775

Memorial Hall Hire (Full Day)

Toodyay Theatre Group (per annum) (c) *** 200.00 111330

Hall, Lesser Hall, Bar & Kitchen - 100%


Others (c) *** 265.00 111330

Memorial Hall Kitchen 20%


Others (c) *** 140.00 111330

Lesser Hall Only 10%


Others (c) *** 110.00 111330

Bond for Hall Hire



Bond for Kitchen Hire



Hall, Lesser Hall, Bar, Kitchen & Audio Visual


Others (c) *** 550.00 111330

Memorial Hall Hire (Half Day)

Hall, Lesser Hall, Bar & Kitchen


Others (c) *** 140.00 111330

Memorial Hall Kitchen


Others (c) *** 70.00 111330

Lesser Hall Only


Others (c) *** 55.00 111330

Bond for Hall Hire



Bond for Kitchen Hire



Hall, Lesser Hall, Bar, Kitchen & Audio Visual


Others (c) *** 275.00 111330

COMMUNITY CENTRE

Community Centre Hire (Full Day)

Main Hall & Kitchen


Others (c) *** 215.00 111332

Hall takes up 70% of the area. Lesser Hall 10%, Kitchen & Bar 20% is the breakdown of costings

9 of 15

221

Description

Statutory (s)

or Council

(c) Fee

** GST Inc (where

applicable)

Shire of

Toodyay 2018-

2019

GL Number

Shire of Toodyay


Meeting Room Two & Kitchen 111332


Others (c) *** 110.00 111332

Meeting Room One


Others (c) *** 110.00 111332

Bond for Full day hire



Community Centre Hire (Half Day)

Main Hall & Kitchen


Others (c) *** 110.00 111332

Meeting Room 2 & Kitchen


Others (c) *** 50.00 111332

Meeting Room 1


Others (c) *** 50.00 111332

Bond for Half day hire



SCHEDULE 11 - RECREATION AND SPORT

Sports Ground Hire

Toodyay Football Club (per annum) (c) *** 500.00 113320

Toodyay Cricket Club (per annum) (c) *** 500.00 113320

Toodyay Junior Football Club (per annum) (c) *** 200.00 113320

Toodyay Hockey Club (per annum) (c) *** 200.00 113320

Toodyay Soccer Club (per annum) (c) *** 200.00 113320

Showground Pavilion Hire

Silver Chain – Moerlina (c) *** 200.00 113320

Toodyay Kinder Gym (per annum) (c) *** 200.00 113320

Toodyay Autumn Club (per annum) (c) *** 200.00 113320

Pavilion (per day)


Others (c) *** 170.00 113330

Pavilion & Kitchen (per day)


Others (c) *** 190.00 113330

Pavilion, Kitchen & Bar (per day)


Others (c) *** 220.00 113330

Pavilion, Kitchen, Bar & Change-rooms (per day)


Others (c) *** 250.00 113330

Grandstand change-rooms (per day)


Others (c) *** 110.00 113330

Pavilion (per half day)


Others (c) *** 85.00 113330

Pavilion & Kitchen (per half day)


Others (c) *** 95.00 113330

Pavilion, Kitchen & Bar (per half day)


Others (c) *** 110.00 113330

Pavilion, Kitchen, Bar & Change-rooms (per half day)


Others (c) *** 125.00 113330

Grandstand change-rooms (per half day)


Others (c) *** 55.00 113330

10 of 15

222

Description

Statutory (s)

or Council

(c) Fee

** GST Inc (where

applicable)

Shire of

Toodyay 2018-

2019

GL Number

Shire of Toodyay


Bond for Oval Hire - Low Risk Event 1



Bond for Oval Hire - Low Risk Event 2



Bond for Pavilion Hire



Hourly Rate for Community Centre Hire (Minimum of 2 Hours) (c) *** 40.00 113330

Youth Hall Hire per day


Others (c) *** 150.00 113330

Youth Hall Hire half day


Others (c) *** 75.00 113330

Youth Hall Hire Bond



Keys for Council Buildings

Replacement key/s (to be paid in advance)


Others (c) *** 50.00 113330

Bond for key/s (to be paid in full)



# The Hockey Oval is not available in its entirety due to land restrictions

Chairs in the Memorial Hall are not to be removed and are not available for hire.

SCHEDULE 11 - LIBRARIES

LIBRARY

Lost Items (replacement cost) (c) *** At Cost 115334

Library Bag (c) *** 5.00 115334

SCHEDULE 11 - HERITAGE

Hire of Connors Mill - Full Day


Others (c) *** 265.00 132330

Hire of Connors Mill - Half Day


Others (c) *** 140.00 132330

Bond for Hire (c) Exempt 500.00 T775

Connor’s Mill Admission Fees

Per Person (c) *** 5.00 132330

Children under six years (c) Exempt Free

Family Pass (c) *** 12.00 132330

*Note – The cost of any extra cleaning may be deducted from the bond prior to it being refunded.

“Others” include government departments, government agencies, commercial enterprises, private functions, external religious and

political organisations and the like.

(1) A low risk would not involve any equipment, machinery or any significant items being placed or attached to the oval surface (e.g.

sports games)

(2) A high risk one would include lots of pegs being driven into the ground, heavy objects being placed on the grass, the driving of

vehicles or catering vans - events over longer periods with higher numbers of people or any activities involving significant physical

abrasions to the surface.

11 of 15

223

Description

Statutory (s)

or Council

(c) Fee

** GST Inc (where

applicable)

Shire of

Toodyay 2018-

2019

GL Number

Shire of Toodyay


Children sixteen and under (c) *** 3.00 116332

Students & Teachers of Toodyay District High School (c) Exempt Free

Pensioner Concession Card Holders (c) *** 4.00 132330

Toodyay Residents (c) Exempt Free

Old Newcastle Goal Museum Facility Hire - Full Day


Others (c) *** 265.00 116332

Old Newcastle Goal Museum Facility Hire - Half Day


Others (c) *** 140.00 116332


Old Newcastle Gaol Museum Admission Fees

Per Person (c) *** 5.00 116332

Children under six years (c) Exempt Free

Family Pass (c) *** 12.00 116332

Children sixteen and under (c) *** 3.00 116332

Students & Teachers of Toodyay District High School (c) Exempt Free

Pensioner Concession Card Holders (c) *** 4.00 116332

Toodyay Residents (c) Exempt Free

Wicklow Shearing Shed Facility Hire - Full Day

Community (c) *** 150.00 116332

Other (c) *** 265.00 116332

Wicklow Shearing Shed Facility Hire - Half Day

Community (c) *** 75.00 116332

Other (c) *** 140.00 116332


Visitor Centre Package - Admission per venue Connor's Mill & Museum (c) *** 2.50 116332

(children under 6 - free)

Heritage Consultant - Cost of Advice on applications (c) At cost 116338

SCHEDULE 12 - TRANSPORT

Permit For Restricted Access Vehicles To Travel On Shire Roads

Cost for permit to use RAV on Shire Roads (c) *** 35.00 143331

Road Maintenance Contributions

Equivalent Standard Axle per kilometre (ESA/km) for rural collector roads (c) Exempt 0.08 123333

Crossover Rebates and Bonds: 50% of costs up to a maximum of -

Crossover Rebates:

Gravel (c) Exempt 400.00

Concrete/Paving/Sealed (c) Exempt 1,000.00

Crossover Bonds:

Gravel (c) Exempt 1,000.00 T206

Concrete/Paving (c) Exempt 2,800.00 T206

Footpath Bond:

Asphalted (c) Exempt 1,000.00 T206

Concrete (c) Exempt 1,000.00 T206

Bitumen (c) Exempt 1,000.00 T206

Kerb Bond: (c) Exempt 500.00 T206

A maximum of one rebate may be claimed per property. Crossovers will only be reimbursed where they are constructed to the specifications set by Council. Crossovers will not

be reimbursed when it is meant to be provided by the subdivider. No second crossover will be subsidised.

12 of 15

224

Description

Statutory (s)

or Council

(c) Fee

** GST Inc (where

applicable)

Shire of

Toodyay 2018-

2019

GL Number

Shire of Toodyay


SCHEDULE 13 - ECONOMIC SERVICES

RURAL SERVICES

Rural Street Addressing

Rural Street Numbering (per number) (c) *** 45.00 131334

TOURISM & AREA PROMOTION

Visitors Centre

Annual Membership Fee

Not For Profit (c) *** 50.00 132334

Local Businesses (c) *** 100.00 132334

Businesses Outside of Toodyay Shire (c) *** 150.00 132334

Valley for All Seasons (c) *** at cost 132359

Event Signage - Set of four (4) supplied (Includes Information Bay) (c) *** 350.00

Agency Booking Fees

Commission of TransWA (c) *** 15% 132338

Advertising - Town Tourist Information Bay

Sign Establishment Fee (c) *** At Cost 132359

Replacement Sign (c) *** At Cost 132359

Annual Fee - invoiced July each year (c) *** 100.00 132359

Annual Fee - Not for Profit Exempt

Commission on Consignment Goods

0.00 to 50.00 Sale Price (c) *** 0.30 132332

51.00 to 100.00 Sale Price (c) *** 0.25 132332

101.00 to 250.00 Sale Price (c) *** 0.20 132332

Over 251.00 Sale Price (c) *** 0.15 132332

BUILDING SERVICES

BUILDING REGULATIONS

0.19% of the estimated value of the building work, but not less than 97.70 (s) Exempt 97.70 133333

Certified Application for A Building Permit – For a Class 2 to Class 9 building or incidental structure (s)


Uncertified Application for A Building Permit (s)


Application for a Demolition Permit

For demolition work in respect of a Class 1 or Class 10 building or incidental structure (s) Exempt 97.70 133333

For demolition work in respect of a Class 2 to Class 9 building (for each story of the building) (s) Exempt 97.70 133333

Application to extend the time during which a building demolition permit has effect (s) Exempt 97.70 133333

Application for an occupancy permit for a completed building (s) Exempt 97.70 133333

Application for a temporary occupancy permit for an incomplete building (s) Exempt 97.70 133333

Application for modification of an occupancy permit for additional use of

a building on a temporary basis (s) Exempt 97.70 133333

Application for a replacement occupancy permit for permanent change of

the building’s use / classification (s) Exempt 97.70 133333

Application to replace an occupancy permit for an existing building (s) Exempt 97.70 133333

Application for a building approval certificate for an existing building where

unauthorised work has not been done. 0.18% of the estimated value, but not less than 97.70 (s) Exempt 97.70 133333

Application to extend the time during which an occupancy permit or building approval certificate has

effect(s) Exempt 97.70 133333

Application for occupancy permit or building approval certificate for registration of Strata

Scheme, plan for re-subdivision

The fee is $10.80 for each strata unit covered by the application, but not less than $107.70 (s) Exempt 107.70 133333

Application for an occupancy permit for a building in respect of which unauthorised work

0.18% of the estimated value of the unauthorised work but not less than 97.70 (s) Exempt 97.70 133333

Application for a building approval certificate for a building in respect of which unauthorised

0.38% of the estimated value of the unauthorised work but not less than 97.70 (s) Exempt 97.70 133333

Application for approval of battery powered smoke alarm (s) Exempt 179.40 133333

Local Government Charge

Request for service for completion of:

Certified Application for A Building Permit - For a Class 1 or Class 10 building or incidental structure (s)

July to September - 100% October to December - 75% January to March - 50% April to June 25%

July to September - 100% October to December - 75% January to March - 50% April to June - 25%

13 of 15

225

Description

Statutory (s)

or Council

(c) Fee

** GST Inc (where

applicable)

Shire of

Toodyay 2018-

2019

GL Number

Shire of Toodyay


Certificate of Design Compliance (c) *** 350.00 133333

Certificate of Building Compliance (c) *** 350.00 133333

Certificate of Construction Compliance (c) *** 350.00 133333

100.00 per hour for assessment with a minimum charge of 350.00 (c) *** 350.00 133333

Additional Charge per hour (c) *** 100.00 133333

Swimming Pool Inspection Fee (s) Exempt 57.45 133333

Administration Fees

Provision of Section 39 Certificate (Liquor Act)

No Inspection Required (s) Exempt 76.00 133333

Inspection Required (s) Exempt 152.00 133333

Minimum Charge - One Hour @ Hourly Rate (s) *** 76.00 133333

Other Inspection, monitoring or reporting at EHO request (s) *** 76.00 133333

Minimum Charge - Two Hours Per Officer (s) *** 152.00 133333

Hourly rate for greater than Two Hours (s) *** 152.00 133333

Extractive Industries

Application for Planning Consent (s) Exempt 739.00 133333

These fees are based on the Shire of Toodyay’s Extractive Industry Local Law.

Annual Licence Fee – Excavation less than 5ha (Clause 3.1(4)(a)) (c) *** 450.00 137331

Annual Licence Fee – Excavation greater than 5ha (Clause 3.1(4)(a)) (c) *** 900.00 137331

Transfer of Licence (Clause 4.1(1)(f)) (c) *** 550.00 137331

Secured Sum – Rehabilitation for sand or fine grain less than 3m deep per ha.(Clause 5.1) (c) *** 5,000.00

Secured Sum – Rehabilitation for sand or fine grain more than 3 m deep per ha.(Clause 5.1) (c) *** 12,000.00

Secured Sum – Rehabilitation for gravel, clay or stone less than 3 m deep per ha.(Clause 5.1) (c) *** 7,000.00

Secured Sum – Rehabilitation for gravel, clay or stone more than 3m deep per ha.(Clause 5.1) (c) *** 16,000.00

CARAVAN PARKS & CAMPING GROUNDS

These fees are based on the Caravan and Camping Grounds Regulations 1997.

Application Fee – or multiplication of below site prices – whichever is greater (s) Exempt 200.00 133333

Long Stay Sites (per site) (s) *** 6.00

Short Stay Sites and Sites in Transit (per site) (s) *** 6.00

Camp Site (per site) (s) *** 3.00

Overflow Site (per site) (s) *** 1.50

Fee for renewal of licence after expiry (s) Exempt 20.00 133333

Temporary Licence – Pro-rata of Application Fee with minimum (s) Exempt 100.00 133333

Transfer of Licence (s) Exempt 100.00 133333

Overflow Parking at Shire Oval (maximum 10 sites) per night unpowered (c) *** 20.00

OTHER ECONOMIC SERVICES

STANDPIPE WATER SALES

Per 1,000L (c) *** Cost plus $0.75 137330

Bond for Electric Access Tag (c) Exempt 250.00 T621

Replacement Electronic Access Tag (c) *** 50.00 137330

SCHEDULE 14 - OTHER PROPERTY AND SERVICES

Private Works With Operator - Per Half Hour

All fees must be paid on submission of an application. Applications will not be considered or processed unless fees are paid. Once an assessment has been undertaken no fees

are refunded.

Local Government Building Licence Fees will be waived for local community groups for development on reserve land in the Shire of Toodyay . State Government fees are

payable.

With regard to fees based on estimated value of building work or unauthorised building work, in accordance with Regulations, this is to be determined by the Shire of Toodyay.

14 of 15

226

Description

Statutory (s)

or Council

(c) Fee

** GST Inc (where

applicable)

Shire of

Toodyay 2018-

2019

GL Number

Shire of Toodyay


Graders (c) *** 90.00 143331

Loader (c) *** 82.50 143331

Backhoe (c) *** 80.00 143331

12/13 tonne trucks (c) *** 80.00 143331

12/13 tonne truck with low loader/side tippers (c) *** 105.00 143331

Prime Mover with Side Tipper or Low Loader (c) *** 105.00 143331

Skid Steer (c) *** 62.50 143331

Maintenance Truck (c) *** 62.50 143331

Rubber Roller (c) *** 82.50 143331

Self-Propelled Vibrating Steel Roller (c) *** 82.50 143331

Works Utilities (c) *** 57.50 143331

Compressor Only/Broom (c) *** 57.50 143331

Compressor and Attachments (c) *** 70.00 143331

Labour Hire per half hour (c) *** 35.00 143331

Please Note: All Private Works will be subject to the availability of plant, equipment and operators required.

15 of 15

227

Capital Works and Acquisitions

2018-19 Budget

Job No. Description Labour PWOH Plant Cost Depreciation

Materials &

Contract Total Cost

Administration - Buildings

Q174 Admin Office - Installation of Disabled Doors 0 0 0 0 10,000 10,000

Q175 Admin Generator & Installation 0 0 0 0 12,500 12,500

Q191 Investigate & Remediation of Damp & Brickwork 0 0 0 0 10,000 10,000

Q190 Repaint of Council Chambers Ceiling 0 0 0 0 5,000 5,000

0 0 0 0 37,500 37,500

Law, Order and Public Safety - Infrastructure - Other

Q180 Emergency Water Tanks - Morangup & Bejoording 0 0 0 0 39,058 39,058

0 0 0 0 39,058 39,058

Law, Order and Public Safety - Buildings

Q006 Dog Pound Infrastructure Alterations 0 0 0 0 5,000 5,000

Q187 Construction of Morangup Co Location Centre 0 0 0 0 326,000 326,000

Q181 Construction of Coondle Nunile Fire Shed 0 0 0 0 337,400 337,400

0 0 0 0 668,400 668,400

Education and Welfare - Buildings - Heritage

Q179 Butterly House Structure repairs 0 0 0 0 20,000 20,000

0 0 0 0 20,000 20,000

Community Amenities - Infrastructure - Other

Q188 Waste Transfer Station Fire Wall 16,000 16,000

Q013 New Cemetery Niche Wall 0 0 0 0 30,000 30,000

0 0 0 0 46,000 46,000

Recreation and Culture - Buildings

Q141 Memorial Hall Building Renewal 0 0 0 0 20,000 20,000

Q176 Memorial Hall Generator Installation 0 0 0 0 7,500 7,500

229


2018-19 Budget


Materials &

Contract Total Cost

Q129 Toodyay Community Centre Building Renewal 0 0 0 0 34,500 34,500

Q130 Youth Hall - Repair Skylight & Airconditioner 0 0 0 0 15,000 15,000

Q165 Morangup Community Centre Additions 0 0 0 0 50,000 50,000

J038 Library Brick Repairs & Carpet 0 0 0 0 6,000 6,000

Q156 Old Goal Roof & Drainage 0 0 0 0 313,000 313,000

Q485 Wicklow Shearing Shed Upgrades 0 0 0 0 12,000 12,000

Q135 Donegan Cottage Structural Repairs 0 0 0 0 15,000 15,000

Q199 Recreation Precinct Buildings 0 0 0 0 2,236,111 2,236,111

0 0 0 0 2,709,111 2,709,111

230


2018-19 Budget


Materials &

Contract Total Cost

Recreation and Culture

Q177 Duidgee Park Toilet Upgrade 0 0 0 0 68,500 68,500

Q196 Duidgee Park Capital Works 0 0 0 0 8,480 8,480

Q192 Parks & Gardens Depot Upgrade 0 0 0 0 20,000 20,000

Q198 Pelham Reserve Renewal 0 0 0 0 25,760 25,760

Q159 Recreation Precinct Works 0 0 0 0 5,820,420 5,820,420

Q200 Showgrounds Pavillion Upgrade 0 0 0 0 78,500 78,500

Q194 Replace Water Main at Racecourse 0 0 0 0 15,000 15,000

Q197 Showgrounds Infrastructure Upgrades 0 0 0 0 19,250 19,250

0 0 0 0 6,055,910 6,055,910

Transport - Plant and Equipment

Various plant purchases 0 0 0 0 752,563 752,563

0 0 0 0 752,563 752,563

231


2018-19 Budget


Materials &

Contract Total Cost

Transport - Roads

A0001 Bejoording Road 11,702 14,043 10,042 7,327 75,979 119,093

A0004 Julimar Road - Regional Road Group Construction 27,584 33,101 22,499 16,344 99,510 199,038

C0004 Julimar Road 28,699 34,439 23,861 17,150 94,248 198,397

E0004 Julimar Road - Black Spot Program 17,984 21,581 15,516 11,584 119,653 186,318

B0004 Julimar Rd - Pensioner Rd To Toodyay West Rd 85,000 85,000

B0019 Fowler Road 3,458 4,149 3,026 2,016 25,737 38,386

B0133 Alan Twine Road - Construct And Seal 4,909 5,891 4,081 3,329 24,756 42,966

C0002 Nunile Road - Construct & Seal 27,306 32,767 22,195 16,767 121,753 220,788

D0001 Bejoording Road 6,687 8,025 5,700 4,363 20,231 45,006

D0002 Nunile Road 6,687 8,025 5,700 4,363 42,917 67,692

D0010 River Road 28,142 33,770 23,698 16,517 84,345 186,472

D0016 Chitty Rd- Gravel Sheet 6.75 Kms 30,371 36,445 25,180 17,727 110,832 220,555

D0046 Church Gully Road 6,915 8,298 4,750 4,436 72,170 96,569

D0085 Howard Road 5,585 6,702 2,479 2,763 53,415 70,944

D0120 Fowler Rd - Construct And Seal 3,458 4,149 3,198 2,370 23,583 36,758

D0132 Ferguson Road 3,724 4,468 3,007 2,235 32,411 45,845

J030 Toodyay Racecourse - Seal Undercover Area 0 0 0 0 20,000 20,000

J069 Visitors Centre Carpark - Asphalt 0 0 0 0 25,000 25,000

J070 Old Gaol Carkpark Upgrade 0 0 0 0 30,000 30,000

Total Transport - Roads 213,211 255,853 174,932 129,291 1,161,540 1,934,827

232


2018-19 Budget


Materials &

Contract Total Cost

Transport - Infrastructure - Other

Q048 Remediation of Old Depot site - Harper Road 0 0 0 0 5,000 5,000

C063 Works Depot Gates and Communication 0 0 0 0 12,636 12,636

0 0 0 0 17,636 17,636

Economic Services - Buildings

Q142 Visitor Centre Drainage & Repaint 0 0 0 0 12,000 12,000

Q195 Visitor Centre Structural Repair 0 0 0 0 5,000 5,000

Q126 Community Depot Flooring 0 0 0 0 5,900 5,900

0 0 0 0 22,900 22,900

Unclassified Building

Q145 Bendigo Bank Building - Removal of Asbestos 0 0 0 0 15,000 15,000

0 0 0 0 15,000 15,000

Total Construction Program 213,211 255,853 174,932 129,291 11,569,618 12,318,905

Funded A = Regional Road Group Funds E = Fully Funded

B = Roads To Recovery Funds Q= Special Projects

D = Own Funds

233

GL JOB Description Wages O/H POC Dep Materials Total

123201 R1 Town Street Sweeping 8,671$ 10,405$ 12,629$ 25,002$ -$ 56,707$

042210 R001 Office Gardens / Lawns 5,885$ 7,062$ 2,853$ 2,246$ 986$ 19,032$

051223 R002 FESA Colocation Centre -$ -$ -$ -$ -$ -$

077201 R007 Alma Beard Medical Centre 3,434$ 4,120$ 344$ 171$ 254$ 8,323$

147207 R0010 O'Reillys Cottage 262$ 315$ 45$ 31$ 62$ 714$

101201 R012 Waste Transfer Station 3,250$ 3,900$ 1,341$ 658$ 11,476$ 20,624$

107201 R013 Toodyay Town Cemetery 10,892$ 13,071$ 1,914$ 1,031$ 744$ 27,652$

107202 R014 Federation Square 3,816$ 4,579$ 498$ 306$ 399$ 9,597$

107204 R015 Railway Station Lawns and Gardens 3,774$ 4,529$ 1,602$ 858$ 649$ 11,411$

107206 R018 Anzac Park and War Memorial 7,625$ 9,150$ 946$ 447$ 1,105$ 19,273$

111202 R020 Morangup Community Centre 734$ 881$ 126$ 54$ 17$ 1,811$

111203 R021 Community Centre 3,891$ 4,669$ 283$ 147$ 406$ 9,396$

113201 R022 Showground Oval 16,958$ 20,349$ 8,295$ 4,702$ 8,919$ 59,224$

113201 R023 Showground Top Lawn Area 3,617$ 4,340$ 346$ 144$ 690$ 9,137$

113201 R024 Showground Hockey Oval 3,302$ 3,963$ 1,458$ 582$ 953$ 10,257$

113201 R025 Showgrounds - Other 3,145$ 3,774$ 91$ 46$ 89$ 7,146$

113203 R031 Newcastle Park 7,995$ 9,594$ 1,384$ 576$ 720$ 20,270$

113206 R034 Parks & Gardens Depot 423$ 507$ 58$ 16$ 62$ 1,066$

113212 R035 Pelham Reserve Lookout -$ -$ -$ -$ -$ -$

113213 R036 Duidgee Park 17,025$ 20,430$ 3,699$ 2,084$ 3,541$ 46,779$

115206 R038 Toodyay Library 791$ 950$ 68$ 46$ 23$ 1,878$

116201 R039 Old Gaol Museum & Police Stables Area 3,467$ 4,160$ 1,342$ 484$ 124$ 9,576$

117204 R046 Donegons Cottage 315$ 377$ 68$ 46$ 17$ 823$

117205 R047 Parkers Cottage 315$ 377$ -$ -$ 17$ 709$

123209 R048 Shire Depot 262$ 315$ 166$ 156$ 118$ 1,016$

132214 R050 Visitors Centre & Connors Mill 4,358$ 5,229$ 364$ 184$ 358$ 10,492$

132221 R051 Tourist Information Bay 944$ 1,132$ 68$ 46$ 330$ 2,519$

147205 R055 Bendigo Bank 524$ 629$ 68$ 46$ -$ 1,267$

147206 R059 Syreds Cottage -$ -$ -$ -$ -$ -$

147202 R0061 Lot 3 Piesse St (Connors Cottage) 091205 629$ 755$ 161$ 46$ 73$ 1,664$

091204 R0062 33 Telegraph Road 636$ 763$ 302$ 98$ 550$ 2,349$

123209 R063 Railway Road Works Depot 3,156$ 3,787$ 275$ 92$ 4,055$ 11,364$

113207 R071 Pioneer Arboretum 3,512$ 4,215$ 1,668$ 608$ 28$ 10,030$

113208 R072 Old Railway Wagon Reserve (New Info Bay) 2,858$ 3,430$ 316$ 214$ 688$ 7,506$

113213 R073 Stirling Park 2,762$ 3,315$ 1,842$ 758$ 850$ 9,527$

113215 R074 Youth Park 708$ 849$ 377$ 152$ 39$ 2,125$

113215 R075 Other Lawns, Parks and Gardens 4,014$ 4,817$ 1,597$ 582$ 2,461$ 13,471$

113209 R076 Toodyay St Aboriginal Reserve (No. 16599) 1,258$ 1,510$ 435$ 169$ -$ 3,372$

113210 R077 Wilson St Parking Reserve (No. 23126) 524$ 629$ 288$ 120$ 83$ 1,645$

107204 R078 Railway Reserve (Toodyay Townsite) 2,165$ 2,598$ 671$ 242$ 8$ 5,683$

107201 R079 Nardie & Jimperding Cemetery 839$ 1,006$ 467$ 315$ 370$ 2,997$

113215 R080 Drummond Hedge 949$ 1,138$ 293$ 105$ 12$ 2,497$

113215 R081 Windmill Hill Picnic Area -$ -$ -$ -$ -$ -$

113215 R082 Weatherall Reserve -$ -$ -$ -$ -$ -$

113215 R083 Reserve 2876 - Toodyay Road -$ -$ -$ -$ -$ -$

136206 R085 Community Depot Composting Facility 2,372$ 2,846$ 1,087$ 1,411$ 350$ 8,066$

123214 R090 Road Reserve Establishment & Maintenance 14,678$ 17,614$ 8,254$ 3,516$ 253$ 44,316$

123214 R091 Extracts 1,153$ 1,384$ 727$ 566$ -$ 3,830$

123214 R092 IGA Carpark 5,997$ 7,196$ 364$ 184$ 2,260$ 16,000$

123214 R093 Street Tree Maintenance 2,050$ 2,460$ 1,377$ 1,068$ 280$ 7,236$

123214 R094 Verge Spraying (Own resources) -$ -$ -$ -$ -$ -$

091201 R095 Clinton Street Duplex Gardens 629$ 755$ -$ -$ -$ 1,384$

117203 V106 Australia Day 629$ 755$ 209$ 117$ 300$ 2,010$

117202 V110 Avon Descent 629$ 755$ 172$ 86$ -$ 1,642$

117207 V103 Food Festival 786$ 944$ 114$ 70$ -$ 1,914$

117210 V108 Toodyay Agricultural Show -$ -$ -$ -$ -$ -$

Totals 168,607$ 202,328$ 61,049$ 50,625$ 44,718$ 527,328$

SHIRE OF TOODYAYPARKS & GARDENS PROGRAM 2018-2019

235

SHIRE OF TOODYAY - PLANT REPLACEMENT SCHEDULEj

Reg ITEMPurchase

Date

Current

Kms / Hrs2017/18 2017/18 2018/19 2018/19 2019/20 2019/20 2020/21 2020/21 2021/22 2021/22 2022/23 2022/23 2023/24 2023/24 2024/25 2024/25 2025/26 2025/26

No. Yrs Kms / Hrs Trade Trade Trade Trade Trade Trade Trade Trade Trade

Backhoes / Loaders / TractorsT0005 JCB 3CX Backhoe 2016/17 7 5,000 hr 595 33,000 50,000 33,000 33,000T0006 JCB 436ZX FE Loader 2011/12 8 8,000 hr 4,274 45,800 70,000 45,800 45,800 45,800 45,800 50,400 50,400T6344 Mustang Skid Steer Loader 2014/15 5 5,000 hr 1,774 120,000 25,000 80,000 25,000

GradersT0007 John Deere 670GP 2012/13 10 8,000 hr 6,181 59,000 125,000 59,000 59,000 59,000T0017 Komatsu GD655-5 2017/18 10 8,000 hr 393 53,500 60,000 53,500 53,500 53,500 53,500 59,000 59,000 59,000 59,000

TrucksT0009 2017 Isuzu NQR 87/190 Crew Cab 2017/18 8 200,000 km 6,386 90,000 20,000 90,000 20,000T0010 2014 Hino FS2844 Tipper 2013/14 8 500,000 km 62,275 43,000 85,000 43,000 43,000 43,000 43,000T0011 2012 Hino FS2844 Diesel Truck 2012/13 8 500,000 km 128,989 35,700 85,000 35,700 35,700 35,700 35,700 39,300T0012 2010 UD Nissan GW470 Truck 2010/11 8 500,000 km 163,626 35,000 80,000 35,000 35,000 35,000 35,000 38,500 38,500 38,500 38,500T6782 2016 Hino 2015/16 8 150,000 km 25,692 80,000 40,000

Mechanics Truck 2017/18 6 150,000 km 40,000 70,000 20,000Trailers & Dollys

1TIL296 Side Tip Trailer - 1 2007/08 15 100,000 40,0001TJR183 Side Tip Trailer - 2 2008/09 15 100,000 40,000T4133 Stock Float 2015/16 10 10,000 3,000

Rollers & Brooms

1GEE285 Ammann Multi Tyred Roller 2016/17 10 5,000 hr 1,177

T6098 Dynapac Vibrating Roller 2006/07 8 5,000 hr 3,974 29,000 30,000 29,000 29,000 29,000 29,000 31,900 31,900

T4623 Tow Behind Sweeper 2013/14 8 8,000 hr 927 50,000 10,000

T6818 Ride on Vacuum Sweeper 2015/16 8 5,000 hr 722 140,000 30,000

Grader Compaction Roller 10 40,000

Ride On Mowers/Mulchers

T6435 Kubota F2890 Front Deck Mower 2014/15 5 2,000 hr 813 35,000 8,000 37,000 8,000

T6361 Kubota BX2370 Tractor Mower 2014/15 5 2,000 hr 766 25,000 6,000 23,000 6,000

1TMX602 Bandit 990XP Chipper 2011/12 8 5,000 hr 449 10,000

T6475 Kubota Tractor 2014/15 7 5,000 hr 600 43,000 11,500

N/A Boya Finishing Mower 2008/09 10 11,000 2,000

Skid Steer Slasher attachment

Skid Steer Profiler attachment

Skid Steer Rake bucket

Aerator 10,000 1,000

Auto Traffic Signals

T4573 One Set Solar Powered. 2005/06

Trailers

T-4087 Pig Trailer (Low Loader) 1996/97 50,000 5,000

Skid Steer Trailer 2017/18 10 20,000 3,000

Mower trailer 2015/16 10

Compressors

T-1851 Large Trailer Compressor 1989/90 20 738


Nett Plant Replacement Program 75,500 247,000 (73,000) 25,000 (13,500) (65,000) 132,000 29,000 77,000

Operational Costs / Leasing 88,500 163,300 199,000 242,000 310,000 343,000 350,500 354,100

SHIRE OF TOODYAY - LIGHT VEHICLE REPLACEMENT SCHEDULE

Reg ITEMPurchase

Date

Current

Kms / Hrs2017/18 2017/18 2018/19 2018/19 2019/20 2019/20 2020/21 2020/21 2021/22 2021/22 2022/23 2022/23 2023/24 2023/24 2024/25 2024/25 2025/26 2025/26

No. Yrs Kms / Hrs Trade Trade Trade Trade Trade Trade Trade Trade Trade

T0 Ford Ranger Wildtrak (CEO) Jan-16 4 120,000 km 51,620 60,000 30,000 60,000 30,000

T00 Subaru Forester (MCD) Oct-17 4 120,000 km 27,715 42,000 20,000 42,000 20,000 42,000 20,000

T000 Holden Commodore SV6 (MFA) Jan-15 4 120,000 km 106,743 42,000 18,000 42,000 20,000

T0000 Mitsubishi Pajero (MPD) Dec-16 4 120,000 km 86,135 42,000 17,000 42,000 17,000

T0001 Mitsubishi Triton Cab Chassis (R2) Aug-15 4 120,000 km 124,596 50,000 10,000 35,000 12,000

T0002 Mitsubishi Triton Dual Cab (R1) Jan-16 4 120,000 km 55,737 50,000 12,000 35,000 12,000

T0003 Mitsubishi Triton 4x4 Dual Cab (WS) Jan-18 4 120,000 km 6,658 35,000 16,000 36,000 17,000 36,000 17,000

T0013 Mitsubishi Triton GL Utility (P&G) Oct-15 4 120,000 km 63,537 37,000 10,000 37,000 12,000

T0014 Mitsubishi Triton GL Utility Mar-18 4 120,000 km 7,600 35,000 10,000 35,000 10,000 35,000 10,000

T0015 Mitsubishi Triton Utility Oct-15 4 120,000 km 24,835 37,000 8,000 37,000 12,000

T0016 Mitsubishi Triton GL Utility (P&G) Feb-18 4 120,000 km 8,422 41,000 10,000 41,000 15,000 41,000 15,000

T0022 Mitsubishi Triton GL Utility (Grader) Jan-15 4 120,000 km 74,826 7,000

T0023 Mitsubishi Triton 4x4 D/Cab (Constr) Jan-15 4 120,000 km 63,672 35,000 12,000 35,000 15,000

T0024 Mitsubishi Triton GL Utility (Grader) Jan-15 4 120,000 km 52,649 37,000 8,000 37,000 12,000

T0026 Mitsubishi Triton 4x4 Dual Cab (WC) Feb-14 4 120,000 km 87,161 39,000 17,000 36,000 17,000

T020 Holden Colorado Dual Cab (MWS) Jan-15 4 120,000 km 125,189 42,000 20,000 42,000 20,000

T1184 Mitsubishi Triton 4x4 Dual Cab (BS) Mar-14 4 120,000 km 70,622 33,000 16,000 33,000 16,000 34,000 18,000

T6177 Toyota Camry (PO) Apr-18 4 120,000 km 6,027 33,000 16,000 30,000 15,000 30,000 15,000

T6480 Mitsubishi Triton GL Utility Oct-15 4 120,000 km 19,635 37,000 8,000 37,000 18,000

1EPF060 Ford Ranger Utility (CESM) Oct-14 4 120,000 km 92,960 75,000 20,000 65,000 18,000

1EWM806 Mitsubishi Triton Utility (RMO) Jan-16 4 120,000 km 46,969 40,000 18,000 40,000 16,000

T7168 * Toyota Hilux Utility (Fire Support) Sep-10 4 120,000 km 40,000 18,000

T7030 Toyota Hilux 4x2 Cab Chassis (BMO) Dec-16 4 120,000 km 32,387 37,000 15,000 37,000 15,000


Nett Vehicle Replace. Program 114,000 196,000 204,000 69,000 107,000 170,000 171,000 47,000 123,000

* Note - Due to low use changeover to

reviewed annually

Plant Reserve

Balance B/Forward 1st July 547,800 848,212 855,141 758,346 694,680 628,968 549,126 268,091 202,815

Transfer from General Revenue 450,000 400,000

Interest Earnings 39,912 49,928 34,206 30,334 27,787 25,159 21,965 10,724 8,113

Loan Funds

Transfer to General Revenue (189,500) (443,000) (131,000) (94,000) (93,500) (105,000) (303,000) (76,000) (200,000)

Projected Balance at 30th June 848,212 855,141 758,346 694,680 628,968 549,126 268,091 202,815 10,928

IPWEA Recommended

Terms

IPWEA Recommended

Terms

237

Wages Plant 29.06 30.6583 Plant Op Plant

Job # Description Hours Hours GL Wages O/Heads Costs Dep'n Materials TOTAL

H001 ADMINISTRATION / COUNCIL CHAMBERS 042210 2,267 2,347 0 0 7,410 12,023

General Maintenance of Facility 50 1,453 1,533 3,400 6,386

Clean out gutters 9 262 262 0 523

Pest Control 0 0 1,600 1,600

Electrical Maintenance (by Maintenance Crew) 15 436 436 500 1,372

Electrical Maintenance (by Electrical Contractor) 0 0 1,200 1,200

Air conditioner maintenance 4 116 116 200 432

Test and check HWU 0 0 160 160

New rear Security Door 0 0 0 350 350

SHIRE OF TOODYAY

BUILDING BUDGET 2018-2019

239



SHIRE OF TOODYAY


H006 Animal Management Facilities 052208 552 583 0 0 1,900 3,035

General Maintenance to Facilities 19 552 583 1,500 2,635

Pest Control 0 0 250 250


H007 ALMA BEARD MEDICAL CENTRE 077201 2,528 2,667 0 0 4,880 10,075

General Maintenance to Facility 60 1,744 1,839 2,000 5,583

Clean out gutters/install new guttering 12 349 368 717


Lighting maintenance 15 436 460 350 1,246

Electrical Maintenance 0 0 1,500 1,500


Painting Maintenance 0 0 0 500 500

H009 SHIRE DUPLEX - 19 and 19A CLINTON STREET 091201 1,017 1,073 0 0 3,750 5,840

General Maintenance to Facility (both units) 25 727 766 2,300 3,793

Clean out gutters (both units) 10 291 307 150 747

Pest Control (both units) 0 0 850 850

Electrical Maintenance (both units) 0 0 250 250

Test and check HWU (both units) 0 0 200 200

240



SHIRE OF TOODYAY


H010 LOT 1 STIRLING TERRACE (COMMERCIAL) 092202 1,162 1,533 0 0 7,250 9,945

General Maintenance to Facility 22 639 674 6,000 7,314


Painting Maintenance 18 523 552 500 1,575

Internal floor repairs 10 0 307 250 557

H012 WASTE TRANSFER STATION 101201 843 889 0 0 2,600 4,332


Clean out gutters 8 232 245 478


Test Gas Appliance Regulators 0 0 150 150


HAZARDOUS WASTE TRANSFER STATION

General Maintenance to Facility & Pest Control 3 87 92 100 279

H013 TOODYAY CEMETERY STRUCTURES 107201 291 307 0 0 400 997

General Maintenance to Facility 10 291 307 400 997

H014 FEDERATION SQUARE 107202 552 568 0 0 850 1,970


Timber seat repairs 10 291 307 500 1,097

H016 STREET FURNITURE 107205 291 299 0 0 400 989



H017 PHONE BOX 107205 407 420 0 0 200 1,026

General Maintenance to Facilities 8 232 245 100 578


241



SHIRE OF TOODYAY


H018 ANZAC RESERVE AND WAR MEMORIAL 107206 203 215 0 0 1,100 1,518


H019 MEMORIAL HALL 111201 1,511 1,593 0 0 6,900 10,004



Pest Control 0 0 1,000 1,000

Electrical Maintenance (by Maintenance Crew) 10 291 307 250 847



Carpet cleaning 1 29 29 350 408

H020 MORANGUP COMMUNITY CENTRE 111202 436 460 0 0 4,060 4,956





242



SHIRE OF TOODYAY


H021 TOODYAY COMMUNITY CENTRE 111203 2,267 2,698 0 0 12,050 17,015


Clean out gutters 18 523 552 200 1,275

Repair cracks 10 0 307 500 807

Pest Control 0 0 1,500 1,500




Test and check HWU/replace 0 0 1,200 1,200

H022 SHOWGROUND PAVILION 113201 1,802 1,901 0 0 6,300 10,003


Pest Control 0 0 1,000 1,000





H023 SHOWGROUND GRANDSTAND 113201 1,046 1,104 0 0 850 3,000

General Maintenance to Facility 19 552 583 400 1,535



H024 SHOWGROUNDS WOOL SHED & SHEEP PENS 113201 291 307 0 0 420 1,017




243



SHIRE OF TOODYAY


H025 SHOWGROUNDS POULTRY SHED 113201 116 123 0 0 250 489

General Maintenance 4 116 123 100 339


H026 LEE-STEERE PAVILION 113201 407 429 0 0 3,460 4,296



Electrical Repairs 4 116 123 2,300 2,539

H027 YOUTH HALL 113201 1,046 1,104 0 0 2,850 5,000




Plumbing Mainenace 0 0 0 600 600




H028 SHOWGROUND OVAL TOILETS AND BAR 113201 436 460 0 0 900 1,796



H031 NEWCASTLE PARK - PLAYGROUND 113203 668 692 0 0 700 2,061



H032 DUKE STREET NTH PUBLIC TOILETS 113204 1,191 1,257 0 0 3,600 6,048


Pest Control 0 0 0 200 200

Equip Maint Changing Places 2 58 61 1,000 1,119



244



SHIRE OF TOODYAY


H033 SKATE PARK 113204 291 307 0 0 400 997


H034 PARKS & GARDENS DEPOT - CLINTON STREET 113206 988 1,042 0 0 7,950 9,980




cleanup 8 232 245 300 778

H035 PELHAM RESERVE PUBLIC TOILETS (LOOKOUT) 113212 232 245 0 0 500 978



H036 DUIDGEE PARK 113213 727 727 0 0 1,650 3,103


Electrical Maintenance (by Maintenance Crew) 4 116 116 232

Electrical Maintenance 0 0 600 600


Playground Equipment 8 232 232 200 665

H037 DUIDGEE PARK PUBLIC TOILETS 113213 814 858 0 0 2,330 4,002





245



SHIRE OF TOODYAY


H038 TOODYAY LIBRARY 115206 2,092 2,207 0 0 7,701 12,001



Pest Control 0 0 1,000 1,000



Access works for OHS 5 145 153 1701 2,000

H039 NEWCASTLE OLD GAOL MUSEUM 116201 930 1,196 0 0 3,750 5,876


Pest Control 0 0 1,000 1,000




H040 OLD GAOL MUSEUM TOILETS 116201 494 521 0 0 960 1,975



H041 OLD GOAL MACHINERY STORAGE SHED 116201 320 320 0 0 380 1,019



Gutter clean 4 116 116 0 232

H042 POLICE STABLES 116201 1,482 1,564 0 0 1,950 4,996




Painting/oiling Maintenance 25 727 766 500 1,993

246



SHIRE OF TOODYAY


H043 CURATORS WORKSHOP 116201 552 583 0 0 1,850 2,985




Air conditioner maintenance 5 145 153 200 499

Temp Controlled area 0 0 600 600

H044 POLICE LOCKUP 116201 1,162 1,162 0 0 700 3,025


Pest Control 10 291 291 150 731



H045 WICKLOW SHEARING SHED 116201 581 613 0 0 800 1,994




247



SHIRE OF TOODYAY


H046 DONEGANS COTTAGE 117204 814 858 0 0 3,320 4,992






H047 PARKERS COTTAGE & Toilet 117205 901 950 0 0 3,150 5,001


Clean out gutters. 5 145 153 0 299





H048 MUNICIPAL WORKS DEPOT - RAILWAY RD 123209 1,453 1,993 0 0 4,580 8,026




Elecrical Maintenance 0 0 0 1000 1,000

Old Works Depot - Harper Road

Operational Allowance till Closed 15 0 460 1,000 1,460

248



SHIRE OF TOODYAY


H049 CONNORS MILL 132213 1,104 1,165 0 0 2,720 4,989




Electrical Maintenance/Sensor install 0 0 600 600


H050 VISITOR CENTRE 132214 2,354 2,483 0 0 7,660 12,497


Clean out gutters. 15 436 460 100 996

Painting 6 174 184 150 508

Pest Control 0 0 1,000 1,000





New Air-con Server Room 0 0 2,500 2,500

H051 TOURIST INFORMATION BAY 132221 0 145 0 0 350 495

Lighting maintenance 5 0 145 350 495

H052 SHIRE STANDPIPE 137202 0 0 0 0 500 500

General Maintenance to Facility 0 0 500 500

H054 ENVISION TOODYAY - 6 DUKE ST 147204 262 276 0 0 450 987



249



SHIRE OF TOODYAY


H055 BENDIGO BANK BUILDING 147205 1,191 1,257 0 0 3,550 5,998







H059 SYREDS COTTAGE 147206 291 0 0 0 700 991



H060 TOODYAY TENNIS CLUB 113214 232 245 0 0 520 998

maintenance 8 232 245 360 838


250



SHIRE OF TOODYAY


H061 CONNORS COTTAGE 137205 756 797 0 0 3,550 5,103


Repair and Clean out gutters 6 174 184 0 358



Air Conditioner Maintenance 0 0 250 250



H062 LOT 46/47 TELEGRAPH RD 091204 378 399 0 0 1,250 2,026


Cleanup 8 232 245 250 728


Electrical Maintenance (by Maintenance Crew) 0 0 250 250

FOOTBRIDGE 121215 6,335 6,335 0 0 2,000 14,670

Graffiti and vandal damage repairs 18 523 523 2000 3,046

ALLOWANCE FOR ADMINISTRATION HRS

Office time to do admistration duties 200 5,812 5,812 0 11,624

Total Building Budget 1,701 0 53,877 57,086 0 0 138,301 249,264

251

Comparison of Councillor Sitting Fees

Background

At the March 2018 Ordinary Meeting of Council the following resolution was adopted:

That the CEO, within 3 months, provide a report to Council that benchmarks the fees paid to

Councillors of the Shire of Toodyay against that paid to Councillors in similar Shire’s across

Western Australia.

In April 2018 Moore Stephens prepared a Rates comparison report which compared the Shire of

Toodyay to similar Local Governments. The selected local governments for that report were

Chittering, Denmark, Katanning Waroona and York. All are rural /agricultural shires in Band 3 of the

Salaries and Allowances Tribunal assessment of Local Governments.

Band 3 Local Governments

On 5 February 2013, the Salaries and Allowances Tribunal (SAT) was empowered to determine

certain payments that are to be made or reimbursed to elected council members with effect from 1

July 2013. Sections 5.98 to 5.100 of the LG Act were also amended with effect from 1 July 2013 to

complement the changes to the Salaries and Allowances Act.

In its first review the SAT did an extensive review of the work value and remuneration regime for

Local Governments across Australia. Its initial finding said in part:

58. The Tribunal found that Western Australia had the lowest annual meeting

attendance allowances for council members in Australia and there was a wide variety across

the various jurisdictions. While this could be attributed in part to the structural differences

between local governments in different jurisdictions, the Tribunal also considered that

meeting attendance allowances had lagged behind in Western Australia.

In relation to the flexibility to determine the appropriate allowances for particular Local

Governments SAT made the following determination:

82. The Tribunal also concluded that there should be sufficient breadth in the range of

amounts determined for local governments in each band to enable councils to exercise

discretion to their own satisfaction. It was the Tribunal’s intent that councils should be able

to take into account all the factors which were particular and relevant to their local

government area and community. This is reflected in the overlapping ranges of amounts for

fees and allowances in the determination which follows.

In its most recent finding SAT set the remuneration ranges for Band 3 Local Governments as follows:

Sitting Fees for Councillors: $7,612 to $16,205

Sitting Fees for Presidents $7,612 to $25,091

President’s Allowance $1,015 to $35,591

Deputy President’s Allowance $254 to $9,148.

253

Council Policy

In April 2007 Council adopted Member Policy M.3 Member Sitting Fees & Reimbursable Expenses.

The policy has been reviewed since to set a communication allowance and to set out the basis for

allocation of communication devices to elected members. The purpose of the policy was to:

To ensure that Elected Members receive remuneration and reimbursement of expenses in

accordance with The Local Government Act 1995 and to ensure that they are not unduly

out-of-pocket in carrying out their duties as elected members.

In an attempt to depoliticise the setting of sitting fees Council determine that rather than set an

amount it would set a benchmark percentage of 80% of the maximum payable. In that way if the

quantum of the allowance was changed it would be reflected in the adopted benchmark. And so it

came to pass, when the SAT set a new range in 2013 Council as a result of the policy saw a significant

increase in sitting fees. Since then sitting fees have changed only marginally.

The Comparison

Set out in the table that follows are the amounts paid in the comparison Local Governments. Based

on those comparisons, the following observations are possible:

All Councils substantially exceed the $7,612 minimum annual allowance;

Toodyay pays the third highest sitting fee after Chittering and York;

No Shire pays the maximum allowance. The highest is 89%, the average is 73%

All Councils substantially exceed the $1,015 minimum President’s Allowance;

Toodyay pays the highest President’s allowance. The average is 46% of the maximum.

It is interesting that no-one is paying the maximums. It begs the question, which set of

circumstances would prompt paying the maximum allowance? It Could be argued that the degree of

difficulty for Toodyay and York (and probably Denmark) would be close to the top of the range for

Band 3 Councils.

254

Appendix 1 – Comparison Table

Local Government No Crs Total Sitting Ave Per Cr Presidents Allowance

Deputy Presidents Allowance

Telecoms Allowances TOTAL

Chittering Shire 7 $96,536 $13,791 $15,225 $3,806 $21,000 $136,567

Denmark Shire 9 $90,000 $10,000 $11,000 $2,750 $21,600 $125,350

Katanning Shire 9 $90,000 $10,000 $20,000 $5,000 $9,000 $124,000

Toodyay Shire 9 $123,780 $13,753 $29,273 $7,318 $18,000 $178,371

Waroona Shire 8 $73,600 $9,200 $9,700 $2,300 $6,800 $92,400

York Shire 7 $101,346 $14,478 $16,749 $4,187 $14,000 $136,282

Total $575,262 $71,222 $101,947 $25,361 $90,400 $792,970

Average $95,877 $11,870 $16,991 $4,227 $15,067 $132,162

255

Schedule of Submissions 9.4.4 Annual Budget 2018/2019

No Record No Name Submission Comments Recommendation

1. IAM53577 /ICR53557

Committee of Management of the Toodyay Progress Association Incorporated

The justification for these increases seems to be a general “others are worse” defence that does not bear scrutiny; because while there has been some interesting interpretations of the expensive consultant’s reports on rates, the message from them is clear, the last report says:

“When comparing the average rates per estimated resident, the Shire of Toodyay at $1407 is above the group weighted average of $1,183 as reflected in the chart below.”

There is not a lot of room to argue rates are lower in Toodyay after a statement like that, but the report goes on to highlight that, with the exception of Toodyay, all the local authorities they compared provided aquatic or recreation centre facilities.

Noted, but rates per person will always be lower where the demographics include more young families and less retirees living alone.

No Change

1. IAM53577 /ICR53557


The other line that is being put about is that our rate in the dollar is also lower but the report notes that while the valuations were lower in Toodyay (Arguably as a result of the low population growth in the town): “The GRV average rate in the dollar of the Shire of Toodyay is the second highest amongst the comparison group.”

And: “The average UV rate in the dollar for the Shire of Toodyay is the second highest of all the comparison group.”

And: “Determining the appropriate level for rate revenue requires the Council to assess the current and future service needs and aspiration of the community and its capacity to pay for those services.”

Noted, but does not change the outcome. The Comparison is for benchmarking. Rates are determined by financial needs.

No Change

257



1. IAM53577 /ICR53557


As the CEO does in his newsletter article entitled “Just the Facts”; arguing that the increases in President’s and Councillor’s pay is down to the Salaries and Allowances tribunal is not the whole story.

Whilst that tribunal sets the bands for payment, the Council chooses how much of that they will accept and when the tribunal increased the bands, our Council could have reduced their percentage take and stayed on the same amount.

But they chose not to do that and accordingly our Councillors accepted that huge 96% increase in payments, as our Shire Presidents have accepted a monster 126% increase in their pay.

Noted, but the SAT did form the view that Councillors were substantially underpaid. Total increase since 2013 is 14%.

Some changes to President’s allowance

1. IAM53577 /ICR53557


In its submission to the Strategic planning processes, the TPA used Chittering Council as an example for comparison; Chittering was chosen because it is one of the higher rating councils, it is not an outstanding performer and is next door; that submission pointed out that:

“Toodyay raises less external funding than comparable councils,

Toodyay has approximately 1000 less people in it than Chittering, but collects 15% more in rates.

Average rates in Toodyay ($1387) are $394 higher than Chittering ($993)

Staff costs per head of population are 34% higher in Toodyay ($954) than Chittering ($585)

Toodyay (9) has 28% more Councillors than Chittering (7).

Noted, but does not change the outcome. The Comparison is for benchmarking. Rates are determined by financial needs. The TPA presented Chittering as an exemplar of lower Rates

No Change

258



Toodyay has 32% more staff administering 1000 less residents.”

We made those submissions into the public consultation processes for the Strategic plan, where they were ignored, to the extent that the draft strategic plan is silent on the rating policy question.

1 IAM53577 /ICR53557


The TPA does not accept that our council is as efficient as it could possibly be, nor do we accept that rates should increase at the levels proposed and we call on Council to restart the rating/budgetary processes in a way that introduces ongoing examination and reporting of meaningful cost/spending reductions and one that involves the community in the way envisaged by the Local Government Act (1995)

This is a hysterical claim which has no merit

No Change

1 IAM53577 /ICR53557

TPA

TPA strongly recommends the introduction of a policy requirement for Council to reduce rates in real terms and to do that in a way that does not increase debt, charges or reduce services to the community.

The appropriate vehicle is the Long Term Financial Plan, not a policy.

No Change

1 ICR53155 B Neville & H Shanks

We were disappointed to learn that following last year’s rate hike on our rates of 44%, from UV General $1265 to Residential $1820.18, (while the State rebate as a pensioner reduced from $306.45 to $118.75) that Council recently voted to include an increase in rates this year by some 2.2%, more than double the rate of inflation in the 2018 -19 Draft Budget, due for consideration by Council in July.

We believe that Council should only increase rates by the figure of 0.9% which is in line with inflation, while we would also like to see the budget as it reflects in the latest

Council is required to adopt its budget by 31 August notwithstanding delays in the SCP. The Long Term Financial Plan will also be considered at the August 2018 OCM

Noted

259



SOT Draft Strategic Plan before adoption by Council, and believe the residents and ratepayers have a right to comment on any draft budget and/or Strategic Plan PRIOR to adoption. This should then satisfy the spending of rates on those annual operations as well as new projects as required/requested by the community within the Strategic Plan.

Will Council allow both the Draft Budget 2018-19 and Draft Strategic Plan to be made available to the community PRIOR to adoption? We do not believe there is any lawful reason why these documents cannot be made available.

2 ICR53582 B Neville & H Shanks I note it is difficult to reconcile rates income and expenditure for the year without a copy of the DRAFT budget 2018/19.

The Act requires proposed differential rates to be advertised prior to budget adoption.

Noted


It has also been confusing following the June OCM where the Officers’ recommendation 2 for an increase of 0.9%, which was carried 4/3, (but NOT an ABSOLUTE majority) was reflected in the table for Officers Recommendation 2, where GRV Residential would increase by 0.9%.

However, the OCM of 24 July includes the Officers Recommendation for a 2.2% increase in the 2018/19 Budget, which was subsequently CARRIED by an ABSOLUTE majority of 5/4.

More budgeting work was done between meetings.

Noted


This “2.2%” increase (for the Annual Budget) actually turns out to be a 2.6% increase for those on GRV Residential and varies from 2.25% to 2.7% for other Basis of Rating excepting UV Rural.

Council at its last budget workshop noted these concerns and the actual increase for every GRV

Noted

260



It has been and is confusing when in June the majority of Councillors voted for a 0.9% increase, following the defeat of NO increase, however a month later, following the Officers Recommendation, agreed to a 2.2% increase (which was actually more in most areas), WITHOUT any recorded basis for the extra increase from one month to the next – from 0.9% to 2.2%.

Again this is difficult for the ratepayer to determine WITHOUT a copy of the planned budget showing a 2.2% increase (and might I recommend this be considered for future years – as it is NOT uncommon in some Shires), while the confusion that Councillors firstly agreed to a 0.9% increase and defeated the Zero increase in one month, followed by a change from 0.9% to 2.2% the next month, while the ACTUAL rate of increase was mostly HIGHER for the ratepayers needs to be justified by Council.

property will be 2.2%

2 ICR53582 B Neville & H Shanks It would be appreciated if the change in increase of rates could be explained openly please so that as a ratepayer, It can be justified.

See demystifying rates paper. .

Something similar will be published with proposed differential rates next year.

3. ICR53583 A Henshaw

I object to the differential rates for FY 18/19 proposed for the Shire of Toodyay. It is extremely difficult to make comment on a proposed rise in charges when a draft budget, which lays out the expected income and expenditure for the coming year, does not exist in the public arena. Perhaps Council might reflect on this ridiculous error when looking at performance appraisals. However, given the very limited information available to the public the following are my comments.

Necessary to meet the requirements of the Act.

261



3 ICR53583 A Henshaw

No Justifiable Reason Given - At the June OCM a motion was put that the differential rates set would achieve an overall 0.9% rise as opposed to the CEO recommendation that the rates set would achieve an overall 2.2% rise. However, this motion did not achieve an absolute majority due to the absence of some Councillors and was, therefore, deferred to the July OCM. At the July meeting the 2.2% overall rise was passed with an absolute majority because of the returning Councillors. No additional reasoning was given to justify the previously acceptable 0.9% increase to 2.2%; nor was there any persuasive argument given for the rise other than to “increase reserves”. It is obvious that the CEO recommendation for 2.2% rise is predicated on some mythical WALGA advice and was touted as being some kind of absolute authority. It should be noted that at least one Metropolitan Council broke ranks and voted for a 0% rate rise. Council should remember that it is Council that directs the Shire, not vice versa.

Between meetings more work was done on the Long Term Financial Plan. Lower rates this year will result in higher rates in future years.

Noted


The GRV rating system, whilst not perfect, at least attempts to grade the potential rental value of a property by taking into account distance from facilities and amenities and other such factors. The imposition of a differential system gives a further subsidy to those already benefitting from the GRV graded system. Additionally, the differential rates only apply to primary producers with land holdings in excess of 100 ha and, as such, only pertains to a few (albeit the largest rates income stream) and is divisive. Those primary producers can offset rates against tax thereby gaining further benefit and is, in effect, the Shire of Toodyay subsidising the Federal

The rate comparison report indicated that rate yield per property was higher than average for UV properties and lower than average. The suggestion that GRV is subsiding UV is just plain wrong.

No Change

262



Government and, by extrapolation, the ordinary battler! The imposition of differential rates also has the effect of raising the average rates for many properties from the much touted 2.2% to in excess of 3%. Councillors need to realise that the preferential treatment of a small, but allegedly persuasive, section of the community doesn’t actually trump the vast majority who have discovered the power of postal voting and are now saying “enough!”


The introduction of the GRV system last year was imposed in full for that rating year. This had a huge effect on individuals. This was recognised by other Shires throughout the State by phasing in the system over a number of years. However, the Shire of Toodyay opted for the full imposition, seemingly not caring about the effect on ratepayers. Therefore, any comparison with neighbouring Shires that have chosen to phase in the changeover to GRV is meaningless as those Shires will be playing ‘catch-up’ as well as making provision for the coming year’s income and expenditure. The imposition of the full GRV increase in a single year generated a huge amount of anger which is now coming home to roost as ratepayers are becoming more informed about the rating system and a minority of newly elected Councillors, who seem to be actually concerned about the voters they represent, willing to speak up.

The vast majority of properties had either a small increase or small decrease last year. There were very few properties with large changes and the reasons for these changes were obvious and justified.

Noted.


In the various motions put to Council the Responsible Officer, the CEO, has stated that there are no social implications, no economic implications and no risk implications. This is simply incredibly lazy staff work. It is obvious that the social implications are huge to every

These comments are hysterical and biased and not supported by the facts.

This Council has committed to major infrastructure

No Change

263



ratepayer, particularly those large sections of our community that are on fixed incomes at a much, much lower level than the Shire staff responsible for producing the rating motion. The economic implications for individuals can be quite dire and, anecdotally, people are saying that they can no longer afford to live in this Shire. The risk implication is that the electorate has a long memory and that will come to the fore in future elections as has been proved recently and that the Shire will move backwards in economic viability and liability. There is a huge community backlash against what is seen as a vindictive and lazy approach to rates, with the Shire seen as taking ratepayers for granted who will simply pay up what the Shire demands without, apparently, any onus on the Shire to examine the multitude of areas where savings could potentially be made – including staff levels and levels of remuneration. A major WA not-for-profit, but commercially focussed, organisation of which I am a board member has staff costs averaging approximately $53,000 per person, whereas the Shire of Toodyay staff costs are $77,000 per person (as per the 2017/18 budget figures).

investments that had been fumbled by previous administrations.


The number of signatures on the petition about rates should be an indication that the Shire and Councillors have to start listening to the community that they allegedly work for and represent. One would hope that it makes certain individuals uncomfortable.

Council should re-think the imposition of an average 2.2% rate rise and consider a zero percent rise this year. The divisiveness of differential rates which favour only a very

Signing a petition for lower rates based on dubious and selected statements is an easy sell

Noted

264



few large landholders should also be re-examined.

4 ICR53593 A Kalau

I would like to raise my objection regarding any rise in rates. My household consists of 1 retired person and myself nearing retirement age. I work in a low paid not for profit position. I provide a necessary support to the community in my position. Increased rates will add to the financial burden we are currently experiencing. Selling and moving elsewhere is not viable and even if it was that should not need to be considered.

Rate rebates and deferrals are available to pensioners. Shire staff would be happy to discuss options.

Noted

5 ICR53594 J Hart

The entire financial management of the Shire needs to be restructured to comply fully with the intent of the Local Government Act (1995), and with the Integrated Planning and Reporting (IPR) Framework and Guidelines available from the Department of Local Government, Sport and Cultural Industries (DGLSC) https://www.dlgsc.wa.gov.au/resources/publications/Pages/ViewPublication.aspx?DocID=561

Within the next few months all required plans will have been reviewed and updated.

LTFP to be presented at August OCM.

5 ICR53594 J Hart

A responsible council would reconsider the proposed rates increases for 2018/19 and reduce them to 0% for 2018/19 in order to allow time to carry out proper financial planning for the medium and long term, this is necessitated by:

g performance demonstrated by the Shire

The comments do not align with the facts. The recently completed Financial management Review was very positive and we have not appeared on the Departments at risk register.

No Change

265



Government for the pool

increases that has been demonstrated by the 2,000 signatures (over 61% of the electorate) on the petition opposing the rise

system and the level of distress that recent rate rises have caused many within the community

5 ICR53594 J Hart

Inequitable rises within the differential rating system - 2.2% was the stated value however this is incorrect. The only increase below 2.2% is Rural (mainly agricultural) at 0.6% the increases for the other categories are all above 2.2% with Rural Residential at 3.4%.

The rate increases are the same for each category. The rate in the dollar is more volatile for UV due to annual valuations.

No Change

5 ICR53594 J Hart

The excessive increase for Rural Residential appears to have the objective of moving the rate in the $ for that category closer to that imposed on townsite residents. A primary reason for differential rating is that rural residents have fewer services, and less access to facilities than those in the townsite and therefore should pay a lower rate in the dollar – this differential is being eroded steadily.

There has been no change in the relativities between the two groups.

No Change

5 ICR53594 J Hart

Shire of Toodyay electors have undergone very steep rates increases of in excess of 30% over the last 4 years. This while CPI and the Local Government Cost Index (LGCI) have risen well under 10%. Further rises this year would be both inequitable and unreasonable as they will impose an excessive burden on:

The aging population (identified in the Shire’s Strategic Community Plan 2013-2023 as a trend that will increase),

Most Morangup ratepayers had a rate decrease last year

Noted

266



others on fixed or low incomes, and also young families with high mortgage and core amenity costs.

5 ICR53594 J Hart

In a regional area with a small population (4,439) and limited employment opportunities the pressure of rates increasing faster than key indexes, is clearly neither sustainable, nor in the community’s best interests. Continual increases in rates at well above CPI will impact on the entire Shire and place Toodyay out of reach for:

particularly the young families the Shire wishes to attract;

re necessary for sustainable development

Existing residents who may have to move away.

a) This will defeat the often stated Shire objectives for a growing community made up of a younger population.

Toodyay GRV rates compare favourably with similar jurisdictions.

To attract young families we need to fund improved facilities.

Noted

5 ICR53594 J Hart

b) The planned Shire expenditure for 2018/19 has not been made available for public comment. So there is as yet no justification for any rates increases. As no budget has been made available it is not possible to determine whether the planned rates comply with the Local Government Act (1995) specifically S6.34 Limit on revenue or income from general rates

The proposed rates must be advertised prior to budget adoption. The budget should be in line with the LTFP.

Noted

5 ICR53594 J Hart

There is no evidence of any measures to reduce and manage costs. Until there has been a transparent review of costs, and a reasoned consideration of the suggestions made by electors it is unreasonable for the Shire to

There is a thorough review of expenditure every year including every vehicle and

Noted

267



increase rates given the present economic climate. Suggestions for cost reduction made by electors and others that do not appear to have been seriously considered include:

4) before replacement

n buying them

Do not replace an underused machine (wood chipper) with two more machines (bobcat and truck)

less than 60 employees would appear to be excessive) examples include: if senior officers have a dedicated Shire vehicle for their own use then it should be available for other officers to use during the working day; consider walking as an option for short distances; consider train if needing to visit Perth for work

waste dumping use (they are both selling something not manufacturing)

- e.g. thermostats down by one degree in winter and up by one degree in summer; e.g. ensure that personal heating devices are not used by staff; lighting and heating/cooling time controlled; make use of all energy saving options on equipment - printers, computers, copiers

particularly financial management to reduce unnecessary expenditure

plant replacement.

Extractive industries by law are rated UV, so no net increase.

Spot rating of landfills will produce minimal income.

Energy saving strategies are being considered by then environmental Management committee. Solar panels fitted to key building funded by power savings

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– Toodyay appears to have more employees, but fewer facilities to manage and a smaller population than other similar shires e.g. Chittering

executive positions

5 ICR53594 J Hart

The community has made clear through a petition with 2,000 signatures (more than 61% of the electorate) that it is unwilling to accept the proposed rates rises that are considerably in excess of CPI. Community input has thus been provided and should be taken into consideration in accordance with the intent of the Local Government Act (1995), and with the IPR Framework and Guidelines available from the DGLSC.

It is not difficult to get people to sign up for lower rates based on misinformation

Noted

6 ICR53595 R Madacsi

to consider the real implications of the proposed rate rise of 2.2% on a population that is already suffering from the cumulative effect of recent very steep and inequitable rate rises (31.3% in actual rates raised over 4 years to July 2017) and a fully applied change from UV to GRV in 2017.

2.2% is an average increase of $49 per year across all ratepayers and $35 per year for all residential categories.

Noted


It is the requirement of Council preparatory to the budget, to annually re-evaluate this document and its four key foundations, the first two being;

1. Assumptions

(LG Cost Index; Building & Road Material Cost Indexes; Energy Indexes; Interest rate movements; population trends and forecasts; local economic growth forecasts; Commonwealth, state and regional economic growth forecasts) and;

Assumptions and forecasts are reviewed every year and are set out clearly in the Long Term Financial plan.

Noted

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2. Revenue Forecasts

Rating Capacity – the process should consider the community’s capacity and willingness to pay rates and whether there is any potential for changes in that capacity (e.g. is the community willing to pay more in rates for an increase in service level?) (LG Cost Index; Building & Road Material Cost Indexes; Energy Indexes; Interest rate movements; population trends and forecasts; local economic growth forecasts; Commonwealth, state and regional economic growth forecasts) and;


Within the assessment of the community’s capacity to pay rates, there must be a recognition of population demographics; median age 51 years; income; unemployment and other key indicators and an understanding of the limitations of each. For instance, unemployment rose from 5.6% (2011) to 8.0% (2016) with a slight drop to 2018. However, was the drop associated with a move to part-time work, rather than full-time and what constrains the unemployed?

Economic circumstances also place greater demands on shire services.

Noted


Whilst receiving a New start allowance (approximately $460 per fortnight) the recipient is entitled to a healthcare card and rent subsidy (approximately $70 per week). It is difficult to manage on this amount in an area without public transport and rents averaging $250 per week. Yet, to retain benefits a recipient must apply for 20 jobs per week and not refuse a job offer under 90 minutes from home. This is clearly rarely possible so further afield becomes essential. Unless the job obtained has a reasonably high wage, the added costs of fuel, the loss of the rental rebate and health card can and frequently do

Income support is a Federal responsibility and we do not presume to understand everyone’s individual circumstances.

Noted

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result in a disposable income lower than the benefit received. Yet, if income is low and fixed what is sacrificed, food, pharmaceuticals, clothing?


A similar difficulty faces pensioners on a single pension of $960 per fortnight who either have rent or rates to contend with. Recent changes to the Rates Rebate have fixed the amount to a ceiling of $750, yet many of these people were caught in the change from UV to GRV. The elderly has a heavier demand on healthcare, dental, glasses and need to acquire trades or handyman help, especially on rural blocks for firebreak management, firewood and general property maintenance. Rural properties also require the supply and maintenance of water infrastructure, fences and firebreaks. Transport costs are higher. Changes to the pension to meet rising cost indexes is only to the ‘cost of living’ component, not the whole pension. Yet, if income is low and fixed what gives?

See above. It is not realistic to suggest that Local Government to reduce its rates to subsidise cost increases applied by state governments.

Noted


Council recognises the rising costs of utilities, the lack of transport and rising cost indexes. It recognises the need to attract a younger demographic, the need to boost local business and tourism and the need to provide essential services and sustain existing infrastructure. The answer is within the tents of the Act and supporting Regulations; the recognition

“A Council’s annual operating financial performance is sustainable only if the Council avoids both excessive borrowing and operating deficits over the medium to long-term. Practically this means a Council is sustainable if its

Council’s budget is based on responsible financial management.

Noted

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operating deficit is less than 10% of own-source revenue”


Resourcing Strategies must be updated annually to accurately reflect the community position and inform the Community Strategic Plan and Corporate Business Plan from which the budget emanates. A full restructure of the organisation must be undertaken to create a lean and keen organisation that accurately reflects the size and need of Toodyay Shire. That employees are skilled and capable within the roles they hold, and productivity is measurable. Employment packages should reflect the capacity and tenet of the Shire to be economically responsible.

There has been no increase in staffing in 4 years and managers and the CEO have not had any increase in pay for the last 2 years.

No Change


Reduce the rate rise to zero and give the community respite while a full restructure is undertaken. The savings alone will compensate for the lost in revenue this year and next. Too many have reached budgetary saturation and are afraid. Council must remember the electorate and rise to the occasion.

The demands on staff from the significant infrastructure program will increase not decrease.

No Change

7 Email M Andrijich

I signed the rates petition and I understand I have left my run too late to have my name removed but would like you and the councillors to know I have changed my mind and now do not support the petition in any way.

Appreciate the update Noted

8 ICR53548 D Cornforth

I wish to make an objection on the grounds that the rate increase last year of over 25% which was levied on our property as well as the proposed increase this year of 3.4% is excessive.

Coupled with the fact that there seems to be differing interpretations as to what is actually being voted for and the fact that proposed cuts in expenditure have been kept

Council at its last budget workshop noted these concerns and the actual increase for every GRV property will be 2.2%

Noted

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from public scrutiny tells me that further discussion is needed.


The Shire carries out great work in many areas but the Electors are being kept in the dark which signifies there are secrets to hide.

If the rate increase is to be 2.2% across the board - applying to one and all including farming Councillors then that notice should be publicised.

As two Councillors have indicated to me that a 0% increase is workable then what are they seeing that others are not?

I will also like to point out that in the Local Govt Act there is a clause that states that there should be a willingness from the Ratepayers to accept a rate rise. The petition of nearly 2000 signatures (more than voted in the last Election) signifies that acceptance is not there.

The 2.2 % rise will apply to all properties. Some newer Councillors don’t seem to understand the difference between GRV and UV.

Noted


I look forward to the Elected Representatives directing the CEO to go back to the budget and reassess the spending in line with a renewed rateable income to match a 0% increase.

I put it to you that incentive to pay early on last year’s rateable value will draw money into the coffers that will otherwise be slow to come in.

Noted Noted

9 OCR35972 J & J Bush

I have just read the August Edition of the Toodyay Community Newsletter, and the article published under the authorship of the President’s Pen regarding Council Rates for the 2018 – 2019 financial year.

I note the President has summarised the Rates review

Noted Noted

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debate occurring during a period of his absence, from the June Ordinary Meeting of Council, where Council was comfortable with adopting a rate increase of 0.09% for the 2018 - 2019 financial year. Notwithstanding that the vote was carried 4/3 in favour of the prescribed 0.09% rate increase, it was declared invalid because it was not carried by an absolute majority of 5 councillors voting in favour of the motion.

I note that at the July Ordinary Meeting of Council when the President was in attendance, the quantum of the rate increase was suddenly raised from 0.09% to 2.2%, and reported as carried by an absolute majority vote of 5/4 of Councillors present and voting in favour of the motion.


I also note from the attendance record published in the Minutes of the July Council meeting that 8 Councillors were in attendance, however the vote was reported as 5/4 indicating that 9 Councillors were in attendance, so the numbers don’t add up. I have attached a copy of the attendance record as published in the Minutes of the Ordinary Meeting of Council held on 24 July 2018 for your information. Whilst I understand that the Minutes are unconfirmed Minutes, we can only rely on the accuracy of the Minutes published on Council’s Web Site at the time.

Noted. There was a typographical error in the attendance record that has been rectified prior to the Council confirmation of minutes

No further action required.


Notwithstanding this, I would have thought that the logical progression of this matter after the June Meeting would have been to re-present the 0.09% rate increase at the July Meeting, but surprisingly this was not to be the case. I also find it difficult to fathom that within a 4 week period, between meetings, how Council suddenly felt uncomfortable with its previous position on the 0.09%

More work was done between the meetings on the development of the Long Term Financial Plan.

Noted

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rate increase, and resolved to increase the quantum to 2.2%, apparently after further budget session deliberations.


May I recommend the prospect of Council adopting in the first instance, cost savings measures commonly adopted at the Federal and State level of government and apply it at the Local Government level, and introduce an efficiency dividend to improve the budget bottom line, and provide some relief for rate payers. I will leave it up to learned Councillors to determine the method, areas to be identified, and what quantum should be adopted.

Rate concessions are a State Government issue.

Noted


In our case, my wife and I are eligible for, and receive the WA Government 50% concessional rebate on our property rates, on which the former Government introduced a $750 cap on our concessional rebate benefit in the 2017 – 2018 financial year, and the current Government extended and removed the indexation adjustment for the 2018-2019 financial year, thereby devaluing our concessional rebate benefit.


Noted


Our rates will be further impacted by the combined effect of, the increase to our rates arising from the introduction of the Differential Rates Levy of 0.12386 for residential properties, plus the 2.2% rate increase, and the continued limitation imposed by the WA Government $750 cap on our concessional rebate benefit.


Noted


Notwithstanding that we receive relief from our eligibility for the concessional rebate, the $750 cap means that our benefit will correspondingly continue to reduce, and would produce a cost benefit to Council at our expense.


Noted

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Therefore, if Council considers the proposed 2.2% rate increase to this year’s Council Rates is an equitable increase for rate payers such as us, and those who may also be in the same or similar situation, or don’t qualify for the concessional rebate of either 50% or 25% from the WA Government, then I would respectfully suggest that Council is out of touch with its rate payer constituents financial circumstances.

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MINUTES OF AUDIT COMMITTEE MEETING HELD IN SHIRE OF TOODYAY COUNCIL CHAMBERS ON 26 JULY 2018

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6.2 Audit of Expenditure – Report of Factual Findings – Merrick Matter





Attachments:

1. Report of Factual Findings - Review of Legal Costs incurred by the Shire of Toodyay for action taken against the former CEO (Mr Merrick) during 2014 through to 2018.


To receive the “Report of Factual Findings – which was the Review of Legal Costs incurred by the Shire of Toodyay for action taken against the former CEO (Mr Merrick) during 2014 through to 2018.”

BACKGROUND

At an Ordinary Meeting of Council held on 27 February 2018 Council resolved (Res. No. 25/02/18) as follows:

That Council:

1. Authorises the CEO to proceed with the arrangement of an Independent Audit of the accounts to do with the Merrick matter in respect to the following:

(a) reconciling this expenditure, and (b) Council satisfying itself that the appropriate approvals were granted for

this expenditure, and (c) Council satisfying itself that no incorrect payments were made; and

2. Proposes that the Independent Auditor’s Report be received by Council, as a public document, at the next available Ordinary Council Meeting following the receipt of the Independent Auditor’s Report.

At an Ordinary Meeting of Council held on 26 June 2018 Council received the report and resolved (Res. No. 25/02/18) as follows:

“That Council receive the Report of Factual Findings – which was the Review of Legal Costs incurred by the Shire of Toodyay for action taken against the former CEO during 2014 through to 2018 and refer it to the Audit Committee for consideration.”


Nil

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When Audits are conducted annually the Independent Auditor’s Report is received at a Council Meeting and then submitted to the Electors as part of the Annual General Meeting of Electors, in accordance with Section 10 of the Local Government (Audit) Regulations 1996.


The Report of Factual Findings – which was the Review of Legal Costs incurred for action taken against former CEO during 2014 through to 2018 has been received by Council and referred to the Audit Committee for consideration.





What is the difference between the terms “an audit”, “A full Audit” and a “Report of Factual Findings”?

The Manager Corporate Services stated at the meeting that “An audit will depend on the scope of the audit to be performed. An audit, when performed, will take a sample of invoices or other source documents and the auditor will provide their opinion whether all payments were properly done. A Report of Factual Findings looks at every single invoice and reports on the legal costs were.


Why were purchase orders done after the date of payment (Ref: 5, 15, 16, 22 and 29).

The Chairperson took this question on notice.

OFFICER’S RECOMMENDATION/AUDIT COMMITTEE RESOLUTION NO 07/07/18

MOVED Cr Dow SECONDED Cr Rayner


That the Manager of Corporate Services provide information to Council on the difference between an Audit and a Report of Factual Findings; and the definition of scope of the Report of Factual Findings;

The Audit Committee recommend to Council that:

(a) the Report of Factual Findings be accepted; and

(b) Note that the Audit Committee forms the view that this matter is now concluded.

MOTION CARRIED 6/1

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6. REPORTS OF OFFICERS

6.1 Assessment Report – Organisational Review of Risk Management, Internal Control & Legislative Compliance per Audit Regulation 17





Attachments:

1. Attachment 1 - Shire of Toodyay Risk Assessment Internal Controls - July 2018;

2. Attachment 2 - Shire of Toodyay Risk Assessment July 2018; and

3. Attachment 3 - Shire of Toodyay Regulation 17 Review.

PURPOSE

In February 2018 the CEO presented the “Risk Management Framework Dashboard Report”, produced through a comprehensive Risk Assessment conducted by Senior Staff, to satisfy the CEO’s obligations under Regulation 17 for a periodic review of risk management; internal control; and legislative compliance.

In March 2018, the Department advised that Audit Regulation 17 was a Department initiated compliance matter; forming the view that the information as presented in February 2018, did not satisfy the requirements of Audit Regulation 17.

At the Special meeting on 23 April 2018, the Audit Committee recommend to Council the following:

“That Council notes the Departments views in relation to the Regulation 17 Review and requests the CEO to conduct a further review to satisfy the Department’s concerns prior to 30 June 2018.”

The purpose of this report is to allow the Audit Committee to satisfy itself as to the adequacy of the Revised Regulation 17 Review by the CEO.

BACKGROUND

In February 2013, a new regulation (Section 17) of the Local Government (Audit) Regulations was promulgated. This regulation requires a review of the appropriateness and effectiveness of systems and procedures in relation to risk management, internal control and legislative compliance no less than every three years and to report to the Audit Committee the results of that review.

Regulation 17 of the Local Government (Audit) Regulations 1996 states that:

(1) The CEO is to review the appropriateness and effectiveness of a local government’s systems and procedures in relation to —

(a) risk management; and

(b) internal control; and

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(c) legislative compliance.

(2) The review may relate to any or all of the matters referred to in subregulation (1)(a), (b) and (c), but each of those matters is to be the subject of a review not less than once in every 3 financial years.


The first such review in November 2014 was received by Council in December 2014, however the review also resulted in the adoption of three new policies by Council in November 2014 as follows:

A.18 - Risk Management;

A.19 - Internal Control Policy; and

A.20 - Legislative Compliance Policy.

These policies provided a sound base for future work in this space, and did not require us to develop new policy for subsequent reviews.

APPROACH TO THE REGULATION 17 REVIEW

Risk Management – Assessment

Background

Australian Standard AS/NZS ISO 31000:2009 defines risk as ‘the effect of uncertainty on objectives.’ A primary objective of risk management is to identify and to manage (take preventive steps) to handle these uncertainties and thereby reduce potential harm to the Shire.

Local governments are being required to formalise their risk management processes, including the identification and treatment of risks and the establishment of a risk register. The recently adopted policy is part of a framework which will enable more effective management of risks. A risk tolerance table has also been developed which will reflect the Shire’s tolerance for various risks.

Managing risk is not the responsibility of just one person within the organisation. Managers responsible for particular areas have the most influence over implementing controls to manage risk, but responsibility also lies with employees who operate within the area.

Policy Statement

Objective

To commit to organisation-wide risk management principles, systems and processes that ensure consistent, efficient and effective assessment of risk in all planning, decision making and operational processes.

Policy:

1. Definition of Risk:

1.1 AS/NZS ISO 31000:2009 defines risk as ‘the effect of uncertainty on objectives.’

1.2 A risk is often specified in terms of an event or circumstance and the consequences that may flow from it. An effect may be positive, negative, or a deviation from the expected. An objective may be financial, related to health and safety, or defined in other terms.

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2. Definition of Risk Management:

2.1 The application of coordinated activities to direct and control an organisation with regard to risk.

3. Principles – Framework - Process

3.1 The Shire considers risk management to be an essential management function in its operations. The responsibility for managing specific risks lies with the person who has the responsibility for the function, service or activity that gives rise to that risk.

3.2 The Council is committed to the principles, framework and process of managing risk as outlined in AS/NZS ISO 31000:2009.

3.3 The Shire will manage risks continuously using a process involving the identification, analysis, evaluation, treatment, monitoring and review of risks. It will be applied to decision making through all levels of the organisation in relation to planning or executing any function, service or activity.

3.4 In particular it will be applied to:

a) Strategic planning;

b) Expenditure of large amounts of money;

c) New strategies and procedures;

d) Management of projects, tenders and proposals;

e) Introducing significant change; and

f) The management of sensitive issues.

3.5 The objectives of risk management are:

a) The achievement of organisational goals and objectives;

b) The ongoing health and safety of all employees at the workplace;

c) Ensuring public safety within the Council’s jurisdiction is not compromised;

d) Limited loss or damage to property and other assets;

e) Limited interruption to business continuity;

f) Positive public perception of Council and the Shire; and

g) Application of equal opportunity principles in the workforce and the community.

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4. Responsibilities

4.1 The CEO, managers and supervisors have the responsibility and accountability for ensuring that all staff manage the risks within their own work areas. Risks should be anticipated and reasonable protective measures taken.

4.2 All managers will encourage openness and honesty in the reporting and escalation of risks;

4.3 All staff will be encouraged to alert management to the risks that exist within their area, without fear of recrimination.

4.4 All staff will, after appropriate training, adopt the principles of risk management and comply with all policies, procedures and practices relating to risk management.

4.5 All staff and employees will, as required, conduct risk assessments during the performance of their daily duties.

4.6 The level of sophistication of the risk assessment will be commensurate with the scope of the task and the associated level of risk identified.

4.7 Failure by staff to observe reasonable directions from supervisors regarding the management of risks and/or failure of staff to take reasonable care in identifying and treating risks in the workplace may result in disciplinary action.

4.8 The Council is committed to the concept and resourcing of risk management.

5. Monitor and Review

5.1 The Shire will implement a robust reporting and recording system that will be regularly monitored to ensure closeout of risks and identification of ongoing issues and trends.

5.2 Significant or extreme risks will be reported to the Audit and Risk Management Committee and reviewed to determine appropriate treatments or whether to continue with the activity or service from which the risk arises.

Internal Control – Assessment

Background

The custodial role played by a local government in managing public assets brings with it a high expectation of public accountability and transparency.

Ensuring this high level of accountability and transparency requires the maintenance of a compliance culture and promotion of a sound internal control environment developed within a risk management framework. A key element of risk management and internal control is the communication of risks to both internal and external stakeholders.

Accountability and transparency within an organisation is heavily influenced by the ‘tone at the top’. The actions of the CEO in requiring compliance with the

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legislative framework and internal policies and procedures are crucial to maintaining accountability and transparency.

There are three main types of accountability in the local government environment namely:

1. Public accountability - the mechanisms for assuring stakeholders of the local government behave responsibly.

2. Legal and corporate accountability - covering the obligations of the local government to comply with various legal frameworks.

3. Community accountability - ensuring the Council and executive perform functions in line with the wishes and expectations of the local community.

Policy Statement

Objective

To ensure that appropriate internal controls are implemented in order to:

1. Fulfil the statutory obligations under the Local Government (Financial Management) Regulations 1996 and Local Government (Audit) Regulations 1996; and

2. Ensure that the Shire’s assets are safe from loss due to fraud and mismanagement.

Policy Statement

The Council will, through the CEO, ensure that appropriate and efficient internal controls are in place covering:

1. Staffing and segregation of duties;

2. Information technology;

3. Documented procedures and processes covering the recording, reporting and authorisation of transactions; and

4. Monitoring performance and adherence.

Legislative Compliance – Assessment

Background

A fundamental principle of good public administration is that public officials comply with both the letter and the spirit of the law.

The Shire of Toodyay has an obligation to ensure that legislative requirements are complied with. The community and those working at the Shire have an expectation that the Council will comply with applicable legislation and the Council should take all appropriate measures to ensure that that expectation is met.

Regulation 14 of the Local Government (Audit) Regulations 1996 requires local governments to carry out a compliance audit for the period 1 January to 31 December in each year. The compliance audit is structured by the Department of Local Government, Sport and Cultural Industries and relates to key provisions of the Local Government Act 1995.

Regulation 17 of the Local Government (Audit) Regulations 1996 also requires a review of the appropriateness and effectiveness of systems and procedures in

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relation to legislative compliance to be done no less than every three years and a report to the Audit Committee on the results of that review.

Policy Statement

Objective

The Council will have appropriate processes and structures in place to ensure that legislative requirements are achievable and are integrated into the operations of the Council.

Policy Statement

These processes and structures will aim to:-

a) Develop and maintain a system for identifying the legislation that applies to the Shire’s activities.

b) Assign responsibilities for ensuring that legislation and regulatory obligations are fully implemented.

c) Provide training for relevant staff, Councillors, volunteers and other relevant people in the legislative requirements that affect them.

d) Provide people with the resources to identify and remain up-to-date with new legislation.

e) Establish a mechanism for reporting non-compliance.

f) Review accidents, incidents and other situations where there may have been non-compliance.

g) Review audit reports, incident reports, complaints and other information to assess how the systems of compliance can be improved.

Roles and Responsibilities

a) Councillors and Committee Members

Councillors and Committee members have a responsibility to be aware and abide by legislation applicable to their role.

b) Senior Management

Senior Management should ensure that directions relating to compliance are clear and unequivocal and that legal requirements which apply to each activity for which they are responsible are identified. Senior Management should have systems in place to ensure that all staff are given the opportunity to be kept fully informed, briefed and/or trained about key legal requirements relative to their work within the financial capacity to do so.

c) Employees

Employees have a duty to seek information on legislative requirements applicable to their area of work and to comply with the legislation.

Employees shall report through their supervisors to Senior Management any areas of non-compliance that they become aware of.

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Implementation of Legislation

The Council will have procedures in place to ensure that when legislation changes, steps are taken to ensure that future actions comply with the amended legislation.

OFFICER COMMENT

The Regulation 17 Review has been completed and it is attached for the Audit Committee to receive and review.

Once the Committee refers the Regulation 17 Review to Council for adoption, it will be recorded in the minutes and a copy will be submitted to the Department of Local Government, Sport and Cultural Industries.

OFFICER RECOMMENDATION

The Audit Committee recommends to Council the following:

That Council accept the amended Regulation 17 Review, as attached.


The attachments to the Officer Report were reviewed.


MOVED Cr Chitty SECONDED Cr Rayner

The Audit Committee recommends to Council the following:

That Council accept the Regulation 17 Review, as attached, subject to:

(a) Specific actions being listed in the Assessment Column where matters are noted for improvement;

(b) Typographical amendment to page 31 (Riak should be Risk);

(c) Typographical amendment to page 22 (precede should be proceed); and

(d) Typographical amendment to page 34 “Conclusion” Section (environment is sounds should be environment is sound).

MOTION CARRIED UNANIMOUSLY 7/0

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Shire of Toodyay Regulation 17 Review – July 2018

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Background

The last formal Regulation 17 Review was conducted in February 2017. That project was undertaken using a template provided by Local Government Insurance Services and used a risk management process to identify the likelihood and consequence of any potential failures in compliance, internal controls or response to the general risk environment.

As part of a general compliance check in March 2018 the Department of Local Government Sport and Cultural Industries (the Department) identified some shortcomings in the Regulation 17 review process and suggested, through a letter to the Presiding member of The Shire of Toodyay Audit Committee, that the Regulation 17 Review be repeated.

This report is the result of that further review.

What is Regulation 17

The Regulation 17 Review is shorthand for the requirements of Regulation 17 of the Local Government (Audit) Regulations. Promulgated in February 2013 Regulation 17 says as follows:

17. CEO to review certain systems and procedures

(1) The CEO is to review the appropriateness and effectiveness of a local government’s systems and procedures in relation to —

(a) risk management; and

(b) internal control; and

(c) legislative compliance.

(2) The review may relate to any or all of the matters referred to in subregulation (1)(a), (b) and (c), but each of those matters is to be the subject of a review at least once every 2 calendar years.


Appendix 3 of the Local Government Operational Guideline number 9 – Audit in Local Government published by the Departments provides some guidance on the conduct of a Regulation 17 Review

Other related review activities

In considering the Regulation 17 review the CEO took account of the following related activities.

Financial Management Review

Regulation 5(2)(c) of the Local Government (Financial Management) Regulations 1996 requires that the CEO undertake reviews of the appropriateness and effectiveness of the financial management systems and procedures of the local government regularly (and not less than once in every 4 financial years) and report to the local government the results of those reviews. The timing of this review coincides with this report and helps inform the outcomes.

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Previous Regulation 17 Review

The review conducted in February 2017 identified a number of issues and these have been re-examined as part of the review.

ICT Audit

The last review identified a number of issues with the Shire’s IT systems and infrastructure. As a result we arranged for an independent systems audit and we are in the process of implementing these outcomes. The ICT Audit is extensively referenced in the Reg 17 review.

Compliance Audit Return

The annual Compliance Audit Return identifies any non-compliance with the Local Government Act and subsidiary regulations. Matters captured in that review have not been revisited.

Annual Compliance Reports

The reports and statistical returns that we complete each year relating to our obligations under a range of legislative instruments including:

Public Interest Disclosure Act

Public Sector Management Act

Equal Opportunity Act; and

Environmental Protection Act

Methodology

The three limbs of the Regulation 17 Review were examined separately. The process was led by the executive team and included:

A desktop review of previous reports and other source documents;

Consultation with subject experts within the organisation;

Workshopping each of the limbs of the review with the Senior Management Group.

Risk Management

The Regulation 17 review considered the present risk management arrangements. Throughout this documents risks have been assessed but not the overall risk management system. Controls in place to manage risk include:

Joint funding with Local Government Insurance Services of a Regional Risk Coordinator;

Designated OSH Coordinator, supported by formal training;

Strong OSH Risk processes;

Risk Management Policy in place;

Regular risk reviews;

Identification of risks in all Council decisions; and

Follow up of identified vulnerabilities, as evidenced by ICT Audit.

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Specific risks identified are set out in attachment 1. Matters for improvement in relation to Risk Management processes are:

Managing reputation risk from misinformation in press and social media;

Addressing emerging risks through SMG.

The overall assessment is that the risk management system in place is effective with only minor weaknesses.

Internal Control

The Financial Management Review required by Financial Management Regulation 5(2)(c) was conducted contemporaneously with the interim audit for 2017-18. That review assessed financial systems and controls. The overall assessment was that internal controls are adequate and effective. Moore Stephens did however identify some opportunities for improvement including:

Ensuring that Purchase orders preceded the supplier invoices.

Reconciling fixed assets to general ledger and review by senior staff.

Review of general journal transactions by senior staff.

Document IT general environment, business continuity and disaster recovery procedures.

Manual general journal transactions need to be reviewed and signed off by a senior staff member independent of preparation.

Non-Current Assets Register should be reconciled to the general ledger and the reconciliation should be signed and dated by a senior staff member independent of preparation.

Portable and attractive assets register needs to be updated. and

An audit trail should be run on a monthly basis, reviewed and signed off by a senior staff.

It is also noted that the CEO has authorised a major IT audit that identified critical weaknesses in IT systems and processes. Immediate changes have been made to strengthen the control environment and a business case has been developed for significant IT improvements.

Legislative Compliance

Local Government Legislation

Local Governments are incorporated under the Local Government Act 1995, and are required to comply with a range of subsidiary regulations. Compliance with the obligations under the Act and the regulations is reviewed annually through the Compliance Audit Report and the annual interim and final audit process. The results of the most recent audits provide some assurance of good levels of compliance.

The recent review conducted by the Department in response to a suite of complaints by the TPA confirmed that there was no improper conduct in relation to any of the matters referred to it. The non-compliant rates were addressed quickly and processes are in place to prevent recurrence. The remaining actions agreed in the action plan relate to process improvement rather than legislative non-compliance.

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Legislation with Reporting and Compliance Obligations

There are a number of pieces of legislation that place reporting and compliance obligations on Local Governments including:

Public Sector Management Act

The Corruption and Crime Commission Act;

Public Interest Disclosure Act

Disability Services Act 1993

Equal Employment Opportunity Act

Freedom of Information Act

State Records Act

There was no identified noncompliance with this suite of legislation.

Legislation for Services Delivered by Local Government

A number of Local government functions and obligations are delivered under the authority of legislation. This includes:

Biosecurity and Agriculture Management

Building Act and the Building Code of Australia;

Caravan Parks and Camping Grounds Act;

Cat Act;

Cemeteries Act;

Dog Act;

Emergency Services Legislation (Emergency Management Act 2005, Bush Fires Act, Fire and Emergency Services Act etc.),

Health Legislation (Food Act, Public Health Act, Health Services Act, Health Miscellaneous Provisions Act etc.);

Library Board of WA

Planning and Development Act and related statutory instruments;

Rates and Charges (Rebates and Deferments) Act; and

Waste Avoidance and Resource Recovery Act

The CEO’s assessment indicates high levels of compliance with legislation. It is notes that there has been substantial work undertaken in developing compliant procedures for dealing with dog and cat matters. It is also noted that:

It was necessary to restart the process of adoption of the Cat Local Law because it did not meet with the views of the Delegated Regulation Committee.

Council has employed with DFES support a Bush Fire Risk Management Coordinator to prepare a plan which complies with the requirements of Westplan Fire.

There was no other identified non-compliance.

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5 | P a g e

Other legislation

There are a number of other pieces of legislation that make specific mention of Local Governments without creating obligations to perform ongoing tasks. These can guide interactions by Local Governments with other agencies or allow Local Governments to do certain things, but are not generally attached with ongoing compliance obligations. These include:

Animal Welfare Act

Conservation and Land Management Act

Electoral Act

Environmental Protection Act

Heritage of Western Australia Act

Housing Act

Land Administration Act

Litter Act

Main Roads Act

National Environment Protection Council (Western Australia) Act

National Trust of Australia (WA) Act

Public Works Act

Water Services Act

Conclusion

While there have been improvement opportunities identified the overall assessment indicates that the general risk, control and compliance environment is sound with systems and controls generally adequate and effective. The only exception if the IT environment and actions are in train to reduce these risks.

Attachments

Attachment 1 - Shire of Toodyay Risk Management - Internal Controls

Attachment 2 - Shire of Toodyay Risk Assessment - July 2018

292

SHIRE OF TOODYAY RISK MANAGEMENT - INTERNAL CONTROLS

AREA REVIEWED INTERNAL

CONTROLS EXAMPLES OF INTERNAL CONTROLS IN PLACE

MATTERS NOTED FOR IMPROVEMENT

ASSESSMENT

Integrity and Ethics

Compliance with accounting standards

in accounting for municipal and trust

funds

1. Council adopted Investment of Surplus Funds Policy documents statutory compliance requirements, authorised institutions, authorised and prohibited investments, risk profile, delegation of authority and reporting for Municipal and Trust Funds to Council.

2. Municipal and Trust Fund account transactions are recorded in compliance with Significant Accounting Policies as adopted by Council. Municipal and Trust Fund accounts are reconciled (general ledger to bank statement) on a monthly basis and reviewed by Finance Coordinator and MCS, and reported in the monthly financial reports to Council.

3. Annual financial Reports are audited by Council appointed auditors Moore Stephens to check that the reports are prepared and presented in compliance with the Local Government Act 1995 (as amended), the Local Government (Financial Management) Regulations 1996 and the Australian Accounting Standards (including interpretations). Auditors provide their opinion of the true and fair view of the Shire's financial position and its performance and cash flows for each year. The Shire has received unqualified audit opinions.

Nil Internal Controls are

adequate and effective

Documented internal control procedures over investments

1. Adopted Investment of Surplus Funds Policy documents statutory compliance requirements, authorised institutions, authorised and prohibited investments, risk profile, delegation of authority and reporting of investments to Council.

2. Investment accounts are reconciled (general ledger to bank statement) on a monthly basis and reviewed by Finance Coordinator and MCS, and reported in the monthly financial reports to Council.

3. Transfers into and out of investment accounts require two authorised bank signatories to effect as per Authorised Signatories Policy.



Efficient systems and procedures in preparation of

budgets, budget reviews, accounts

and reports in compliance with local

government legislation

1. Council engaged Moore Stephens Pty Ltd to conduct a Financial Management Review. This is a limited assurance review of the appropriateness and effectiveness of Shire of Toodyay's financial Management systems and Procedures in accordance with Regulation 5(2)(c) of the Local Government (Financial Management) Regulations 1996 (as amended). The final report was received in June 2018 and covered the period 1 July 2017 to 31 March 2018. The Financial Management Review found that that there was nothing that came to the auditors' attention to indicate that the Shire has not established and maintained, in all material aspects, appropriate and effective financial management systems and procedures during the period covered by the review.

2. In accordance with the Local Government (Audit) Regulations 1996, Moore Stephens reported in the FY2016/17 Annual Report that there were no matters that in their opinion indicate significant adverse trends in the financial management practices of the Shire.



293





ASSESSMENT

Integrity and Ethics (continued)

Appropriateness and effectiveness of the

financial management systems and

procedures of the local government

1. Council engaged Moore Stephens Pty Ltd to conduct a Financial Management Review. This involved a limited assurance review of the appropriateness and effectiveness of Shire of Toodyay's financial Management systems and Procedures in accordance with Regulation 5(2)(c) of the Local Government (Financial Management) Regulations 1996 (as amended). The final report was received in June 2018 and covered the period 1 July 2017 to 31 March 2018. The Financial Management Review found that that there was nothing that came to the auditors' attention to indicate that the Shire has not established and maintained, in all material aspects, appropriate and effective financial management systems and procedures during the period covered by the review.

2. In accordance with the Local Government (Audit) Regulations 1996, Moore Stephens reported in the FY2016/17 Annual Report that in their opinion there were no matters indicating non-compliance with Part 6 of the Local Government Act 1995, the Local Government (Financial Management) Regulations 1996 or applicable financial controls of any written law.

1. We will ensuring that Purchase orders are prepared prior to any purchases. Staff will be reminded and retrained.

2. Fixed assets will be reconciled to general ledger on a monthly basis and reviewed by senior staff.

3. General journal transactions will be reviewed and signed off by senior staff.

4. Council has commenced upgrades to the current IT general infrastructure which will address business continuity and disaster recovery procedures.

Internal Controls are adequate and effective

Audit Committee in place

Council has in place an audit committee that meets on a regular basis to provide guidance and assistance to the Shire to carry out its functions in relation to audits and other financial matters, to review reports from the CEO and the annual Compliance Audit Return and report to Council the results of that review.



Policies and Delegated Authority

Documented policies

and procedures Council has in place documented policies relating to Administration, Finance, Human Resources, Local Planning & Environment, and Council Members.



Delegation of authority

Council has in place the Procurement Policy, Authorised Signatories Policy, Disposal of Property policy, Delegations Register and Employee Code of Conduct. All employees are required to adhere to authorisation limits as set out in these policies.



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ASSESSMENT

Levels of Responsibilities and

Authorities

Separation of roles and functions,

processing and authorisation

1. There is a separation of roles and functions in purchasing as all purchase orders are signed and approved by a secondary officer with the appropriate delegated authority.

2. All purchases are recorded by the Purchasing Officer, approved for payment by the department manager. The payment batch is created by the SFO who is also a primary signatory and authorised by two bank signatories as per the Authorised Signatories Policy.

3. Receipting is done and recorded by either the Rates Officer or Customer Service Officer. Bank reconciliations are performed on a monthly basis by the Finance Officer, reviewed by the SFO and MCS, and reported to Council in the monthly financial reports.

4. The role of reconciling bank accounts and depositing cash is done by two different staff members. There is a separation of roles in handling of cash.

5. Council employees are required to adhere to authorisation limits as set out in the Procurement Policy, Authorised Signatories Policy, Disposal of Property policy, Delegations Register and Employee Code of Conduct.

1. Manual general journal transactions will be reviewed and signed off by a senior staff member independent of preparation.

2. Non-Current Assets Register will be reconciled to the general ledger and the reconciliation should be signed and dated by a senior staff member independent of preparation.


Control of approval of

documents, letters and financial records

1. A Delegations Register containing a list of the various instruments of delegation entrusted to members of staff is provided to relevant staff.

2. Retention of Records - The Shire maintains and retains documentation to substantiate transactions.



Limit of direct

physical access to assets and records

1. These controls include restrictions on physical access to buildings, equipment and other assets. Cash, cash equivalents and Common Seal are locked away in the safe and can only be accessed by a limited number of authorised staff.

2. Access to ICT infrastructure is restricted by use of passwords, system-wide access controls and physical restraints.

Portable and attractive assets register will be

updated.


Limit access to make system changes in

data

1. ICT system updates can only be made by a designated administrator.

2. Current Enterprise software Synergy Soft has inbuilt system controls to prevent changes to data.

3. Authorisation to make changes such as changing supplier bank details is restricted to authorised staff and reviewed by senior staff.

An audit trail will be run on a monthly basis, reviewed and signed off by a senior staff.


Audit Practices

Regular audits

Council appointed auditors Moore Stephens measure the effectiveness of the Council's internal controls through their annual audits. The audit process assesses whether the controls in place are properly designed, implemented and working effectively. The external auditor tests the Shire's systems and processes in order to provide reasonable assurance that internal controls involved in financial reporting process are effective. The auditors then provides their opinion on the reliability of the Shire's financial reporting and make



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ASSESSMENT

recommendations on how to improve internal controls. So far, no significant issues requiring urgent attention have been raised by the auditors.

Audit Practices (continued)

Regular liaison with auditor and legal

advisors

External auditors and legal advisors are consulted on a regular basis to provide guidance on Council matters, for example, to compare Shire internal data with other or external sources of information. Council appointed auditors Moore Stephens recently performed a Rates Benchmarking assignment to compare Shire rates to five local governments of similar size, nature and type to Shire of Toodyay. They also recently completed a review into legal costs incurred for action taken against the former CEO and presented a report of factual findings.



Information System Access and Security

System controls Council undertook an audit all Information & Communications Technology and Infrastructure in February 2018. The assessment report presented detailed findings on Security - governance, risk and compliance, and Technology and Infrastructure.

As detailed in the ICT Assessment report.

Internal Controls are inadequate and ineffective

Documentation of risk

identification and assessment

Council undertook an audit all Information & Communications Technology and Infrastructure in February 2018. The assessment report presented detailed findings on Security - governance, risk and compliance, and Technology and Infrastructure.



Limit of direct

physical access to assets and records




Control of computer applications and

information system standards




Limit access to make system changes in

data




Management Operating Style

Comparison of

financial results with budgeted amounts

Management reports showing performance variances between actual and budget are presented on a monthly basis to the Ordinary Council Meetings.



The arithmetic

accuracy and content of records

1. Arithmetic and accounting controls are in place to ensure accurate recording and processing of financial transactions. Procedures in place include reconciliations, checks, variance reports, regular maintenance and review of financial control accounts and trial balances.

2. Documents are numbered sequentially as a form of Document Control.



Report, review and approval of financial

payments and reconciliations

1. Supervision controls in respect to day-to-day transactions.

2. Organisation controls operate according to the configuration of the Council’s organisation chart and line/staff responsibilities.

3. Segregation of Duties: to minimise the risk of errors an fraud, duties associated with banking cash handling and procurement have been segregated in line with Council



296





ASSESSMENT

Procurement Policy, Delegations Register, Council Organisation Structure and Employee Code of Conduct.

Management Operating Styles (Continued)

Comparison of the result of physical

cash and inventory counts with

accounting records

Till float is balance off daily and reconciled to eftpos machine receipts and General ledger. Cash is counted and balanced to spreadsheet and receipts. Bank deposit slips created and kept in the safe. Cash is deposited by Records Officer or other officer next day.



Human Resource Management

Trained and qualified employees

The following controls are in place over human resources management:

1. Qualifications verification and sight originals. A qualifications review was done in 2016 (what was on CV and in file) and updated as required.

2. References checking, Working with Children checks and police clearances are done and put on file in line with role are also done and recorded.

3. Criminal record checks on new recruits.

4. Checks on staff who have to be attested for competence and training effectiveness; for example roles such as EHO and Building Surveyor. Driver Licences are checked at review process.

Fraud Awareness training will be done.


Code of conduct

1. Employees are provided with the Code of Conduct, HR Manual and Safety Manual.

2. All staff are provided with specific job descriptions that spell out exactly what is expected of them. These job descriptions take into consideration the division of duties as an internal control.



Induction There is in place an Induction process that is in writing and placed on an employee's on file upon completion of induction. Nil


On boarding and termination of employees

On boarding is really same as induction. Termination is done in accordance with industrial instruments. Exit interviews done if employee wishes to participate and all is done in writing and stored in termination tab in personnel file. An Employee Leaving advice form has been created to assist this process.



297

SHIRE OF TOODYAY RISK ASSESSMENT - JULY 2018

RISK RISK DESCRIPTION MATTERS NOTED FOR

IMPROVEMENT ASSESSMENT

Asset Sustainability

Risks assessed in this area include: Failure or reduction in service of infrastructure assets, plant, equipment or machinery. These include fleet, buildings, roads, playgrounds, boat ramps and all other assets during their lifecycle from procurement to disposal. Areas included in the scope are; - Inadequate design (not fit for purpose) - Ineffective usage (down time) - Outputs not meeting expectations - Inadequate maintenance activities. - Inadequate financial management and planning (capital renewal plan). It does not include issues with the inappropriate use of the Plant, Equipment or Machinery

Asset Management System – AMP and LTFP will be updated.

Update to AMP and LTFP required.

Business Disruption

Risks assessed in this area include: Adequate preparation and response to events that cause disruption to the local community and / or normal business activities. This could be a natural disaster, weather event, or an act carried out by an external party (e.g. sabotage / terrorism). This includes; - emergency response / business continuity plans. - Training for specific individuals or availability of appropriate emergency response. - Command and control functions as a result of incorrect initial assessment or untimely awareness of incident. - Environmental awareness and monitoring of fuel loads, curing rates etc This does not include disruptions due to IT Systems or infrastructure.

IT Disaster Recovery Plan will be created.

Actions from ICT Audit to be carried out.

Compliance

Risks assessed in this area include: Identification, interpretation, assessments, response and communication laws and regulations failures as a result of an inadequate compliance framework. This includes, new or proposed regulatory and legislative changes, in addition to the failure to maintain updated internal and public domain legal documentation. It includes (amongst others) the Local Government Act, Planning & Development Act, Health Act, Building Act, Dog Act, Cat Act, Freedom of Information Act and all other legislative based obligations for Local Government. It does not include Occupational Safety & Health Act or any Employment Practices based legislation.

Nil Internal controls are adequate and effective

Document Management Processes

298




Risks assessed in this area include: Failure to adequately capture, store, archive, retrieve, provide or dispose of documentation. This includes: - Contact lists. - Procedural documents, personnel files, complaints. - Applications, proposals or documents. - Contracts. - Forms or requests.

Electronic document management system; Checks in place to look at network drives, folders and their growth; Ongoing awareness training and education; E-mail archiving process.

1. IT Audit completed. 2. Planning underway for

replacement system. 3. Moving to Exchange on line.

Employment Practices

Risks assessed in this area include: Failure to effectively manage and lead human resources (full-time, part-time, casuals, temporary and volunteers). This includes: - Not having appropriately qualified or experienced people in the right roles. - Insufficient staff numbers to achieve objectives. - Breaching employee regulations. - Discrimination, harassment & bullying in the workplace. - Poor employee wellbeing. - Key person dependencies without effective succession planning in place. - Industrial activity.

Policies will be reviewed. Succession Planning to be done. HR Data Management system to be improved.

Internal controls are adequate and effective

Community Engagement Practices

Risks assessed in this area include: Maintain effective working relationships with the Community (including local Media), Stakeholders, Key Private Sector Companies, Government Agencies and / or Elected Members. This includes activities where communication, feedback or consultation is required and where it is in the best interests to do so. For example: - Following up on any access & inclusion issues - Infrastructure Projects - Local planning initiatives - Strategic planning initiatives This does not include instances whereby Community expectations have not been met for standard service provisions such as Community Events, Library Services and / or Bus/Transport services.

Electronic and social media Managing reputational risks

Improving. Engagement framework under development. Social Media Policy under development

Environment

299




Risks assessed in this area include: Inadequate prevention, identification, enforcement and management of environmental issues. The scope includes: - Lack of adequate planning and management of coastal erosion issues. - Failure to identify and effectively manage contaminated sites (including groundwater usage). - Waste facilities (landfill / transfer stations). - Weed & mosquito / Vector control. - Ineffective management of water sources (reclaimed, potable) - Illegal dumping. - Illegal clearing / land use.

Nil. Cat Local Law being developed.

Errors, Omissions and Delays

Risks assessed in this area include: Errors, omissions or delays in operational activities as a result of unintentional errors or failure to follow due process including incomplete, inadequate or inaccuracies in advisory activities to customers or internal staff. Examples include: - Incorrect planning, development, building, community safety and Emergency Management advice - Incorrect health or environmental advice - Inconsistent messages or responses from Customer Service Staff - Any advice that is not consistent with legislative requirements or local laws. - Human error - Inaccurate recording, maintenance, testing or reconciliation of data. - Inaccurate data being used for management decision-making and reporting. - Delays in service to customers. This excludes process failures caused by inadequate / incomplete procedural documentation.

Document Management System to be improved.

New IT Procurement commenced.

External Theft and Fraud (Inc. Cyber Crime)

Risks assessed in this area include: Loss of funds, assets, data or unauthorised access, (whether attempted or successful) by external parties, through any means (including electronic), for the purposes of: - Fraud: benefit or gain by deceit; - Malicious Damage: hacking, deleting, breaking or reducing the integrity or performance of systems; - Theft: stealing of data, assets or information.

Server at close to end of life. Moving to 'cloud' computing and SAAS

Implementing recommendations from the IT Audit.

Management of Facilities / Venues / Events

300




Risks assessed in this area include: Failure to effectively manage the day to day operations of facilities, venues and / or events. This includes: - Inadequate procedures in place to manage quality or availability. - Poor crowd control - Ineffective signage - Booking issues - Stressful interactions with hirers / users (financial issues or not adhering to rules of use of facility) - Inadequate oversight or provision of peripheral services (e.g. cleaning / maintenance)

Asset maintenance gap – AMP to be reviewed

New Asset Management Plans.

IT or Communication Systems and Infrastructure

Risks assessed in this area include: Cost blow out - The ICT Assessment indicates that the overall risk rating is high with a higher percentage of significant and critical risks compared to low and moderate risks. This increases the Shire’s risk to cost blow out as a result of Unknown requirements, which are, those that the Shire doesn’t know it needs. They usually surface as problems during implementation, where workarounds can cause delays and cost overruns; Internet - All cloud computing services depend on the Shire’s internet connection. Therefore ensuring that the Shire has a good quality and reliable internet service is paramount to cloud delivery of any Enterprise Software.; Prolonged disruption to business operations - Migration to the cloud, additional modules to the ES, staff training and any other project implementation activities may disrupt business operations.; Procurement process - Based on Regulation 11(2)(b) of the Local Government (Functions and General) Regulations 1996, procurement of the Enterprise Software will be done through the WALGA Preferred Supplier Portal.; Staff resistance to change - Changes in procedures and business processes are inevitable and staff will need to learn new skills..

Server at close to end of life. Move to 'cloud' computing and SAAS Formalise project management arrangements and allow for minor disruption. WALGA has been engaged to review the procurement process and provide advice. Staff have been involved in developing business requirements for new system. Change Management incorporated into project management.

IT Audit completed and recommendations being implemented. Formalised project management process for new IT systems. Order issued for symmetrical business grade connection.

301




Misconduct

Risks assessed in this area include: Activities which breach or circumvent laws, codes, endorsed policies, procedures or delegated authority. This would include instances of: - Relevant authorisations not obtained. - Distributing confidential information. - Accessing systems and / or applications without correct authority to do so. - Misrepresenting data in reports. - Theft by an employee - Inappropriate use of plant, equipment or machinery - Inappropriate use of social media. - Inappropriate behaviour at work. - Purposeful sabotage. This does not include instances where it was not an intentional breach.

Nil Internal processes are adequate and effective

Project / Change Management

Risks assessed in this area include: Inadequate analysis, design, delivery and / or status reporting of change initiatives, resulting in additional expenses, time delays or scope changes. This includes: - Inadequate change management framework to manage and monitor change activities. - Inadequate understanding of the impact of project change on the business. - Failures in the transition of projects into standard operations. - Failure to implement new systems. - Inadequate handover process. - Limited internal resources/staff. This does not include new plant and equipment purchases.

Limited internal expertise to deal with large projects.

Use of external expertise for large projects has been effective and will continue.

Safety and Security Practices

Risks assessed in this area include: Non-compliance with the Occupation Safety & Health Act, associated regulations and standards. It is also the inability to ensure the physical security requirements of staff, contractors and visitors. Other considerations are negligence or carelessness.

Nil. Periodic OSH Risk Audit scheduled.

Supplier / Contract Management

Risks assessed in this area include: Inadequate management of external Suppliers, Contractors, IT Vendors or Consultants engaged for core operations. This includes issues that arise from the ongoing supply of services or failures in contract management & monitoring processes. This also includes: - Concentration issues (contracts awarded to one supplier). - Vendor sustainability.

Nil Utilise WALGA preferred suppliers and procurement services. Utilise Tenderlink for tenders.

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Overall Assessment of Risk Management Systems

Throughout this documents risks have been assessed but not the overall risk management system. Controls in place to manage risk include:

Joint funding with Local Government Insurance Services of a Regional Risk Coordinator;

Designated OSH Coordinator, supported by formal training;

Strong OSH Risk processes;

Risk Management Policy in place;

Regular risk reviews;

Identification of risks in all Council decisions;

Follow up of identified vulnerabilities, as evidenced by ICT Audit.

Reputation Risk from misinformation in press and social media; Addressing emerging Risks through SMG.

Risk Management System in place and effective with only minor weaknesses.

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12

6.3 Financial Management Review & Interim Audit





Attachments: 1. May 2018 Financial Management Review

INTRODUCTION

The purpose of this report is for Audit Committee Members to receive the May 2018 Financial Management Review (FMR) and make a recommendation to Council to endorse it.

BACKGROUND

Each year an Interim Audit is conducted to ensure that appropriate processes, procedures and controls are in place as well as allowing Council’s auditors to follow-up on any matters raised during the previous end of year audit.

This FMR was conducted in conjunction with the 2017/2018 Interim Audit and as such, the FMR Report covers the standard Interim Audit scope but in a much more expanded manner including more tests using more samples.

Moore Stephens completed the May 2018 Financial Management Review for the Shire of Toodyay for the period 1 July 2017 to 31 March 2018.

STATUTORY ENVIRONMENT

Section 6.10 (s.6.10) contained in Part 6 Financial Management of the Local Government Act 1995 states as follows:

6.10. Financial management regulations

Regulations may provide for —

(a) the security and banking of money received by a local government; and

(b) the keeping of financial records by a local government; and (c) the management by a local government of its assets, liabilities and

revenue; and (d) the general management of, and the authorisation of payments out

of — (i) the municipal fund; and (ii) the trust fund,

of a local government.

Section 5 contained in Part 2 General Financial Management (s.6.10) of the Local Government (Financial Management) Regulations 1996 states as follows:

5. CEO’s duties as to financial management

(1) Efficient systems and procedures are to be established by the CEO of a local government —

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13

(a) for the proper collection of all money owing to the local government; and

(b) for the safe custody and security of all money collected or held by the local government; and

(c) for the proper maintenance and security of the financial records of the local government (whether maintained in written form or by electronic or other means or process); and

(d) to ensure proper accounting for municipal or trust — (i) revenue received or receivable; and

(ii) expenses paid or payable; and

(iii) assets and liabilities;

and

(e) to ensure proper authorisation for the incurring of liabilities and the making of payments; and

(f) for the maintenance of payroll, stock control and costing records; and

(g) to assist in the preparation of budgets, budget reviews, accounts and reports required by the Act or these regulations.

(2) The CEO is to —

(a) ensure that the resources of the local government are effectively and efficiently managed; and

(b) assist the council to undertake reviews of fees and charges regularly (and not less than once in every financial year); and

(c) undertake reviews of the appropriateness and effectiveness of the financial management systems and procedures of the local government regularly (and not less than once in every 3 financial years) and report to the local government the results of those reviews.

Local Government Act 1995, Section 7.9. ‘Audit to be conducted’ states:

(1) An auditor is required to examine the accounts and annual financial report submitted for audit and, by the 31 December next following the financial year to which the accounts and report relate or such later date as may be prescribed, to prepare a report thereon and forward a copy of that report to —

(a) the mayor or president;

(b) the CEO of the local government; and

(c) the Minister.

(2) Without limiting the generality of subsection (1), where the auditor considers that —

(a) there is any error or deficiency in an account or financial report submitted for audit;

(b) any money paid from, or due to, any fund or account of a local government has been or may have been misapplied to purposes not authorised by law; or

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14

(c) there is a matter arising from the examination of the accounts and annual financial report that needs to be addressed by the local government, details of that error, deficiency, misapplication or matter, are to be included in the report by the auditor.

(3) The Minister may direct the auditor of a local government to examine a particular aspect of the accounts and the annual financial report submitted for audit by that local government and to —

(a) prepare a report thereon; and

(b) forward a copy of that report to the Minister,

and that direction has effect according to its terms.

OFFICERS COMMENT

The May 2018 Financial Management Review has been completed and it is attached for the Audit Committee to receive and review.

Once the Committee receives the May 2018 Financial Management Review, it will be referred to Council for adoption.


That the Audit Committee:

1. Receive the May 2018 Financial Management Review for the Shire of Toodyay for the period 1 July 2017 to 31 March 2018; and

2. Recommend to the Council:


Cr Chitty moved the Officer’s Recommendation.

Cr Rayner seconded the motion.

Clarification was sought

The motion was put.


MOVED Cr Chitty SECONDED Cr Rayner

That the Audit Committee:

1. Receive the May 2018 Financial Management Review for the Shire of Toodyay for the period 1 July 2017 to 31 March 2018; and

2. Recommend to the Council:


MOTION CARRIED 7/0

307

www.moorestephens.com.au

www.moorestephens.com.au Serious about Success®

Financial Management Review

Shire of Toodyay

May 2018

309

http://www.moorestephens.com.au/

Shire of Toodyay Financial Management Review May 2018

Moore Stephens (WA) Pty Ltd I 2

Contents

Disclaimer ............................................................................................................................................................ 3 1.0 Independent Reviewer’s Report to the Chief Executive Officer (CEO) of the Shire of Toodyay ................ 4

2.0 Objective, Scope and Overview of Findings ............................................................................................. 6

3.0 Summary of Findings ............................................................................................................................... 7

3.1 Summary of Compliant Areas ...................................................................................................... 7 3.2 Summary of Key Matters Noted for Improvement ...................................................................... 9

4.0 Areas Examined with Detailed Observations and Comments ................................................................. 10

4.1 Bank Reconciliations and Petty Cash Management ................................................................... 10

4.2 Trust Funds ................................................................................................................................ 10 4.3 Receipts and Receivables ........................................................................................................... 10

4.4 Rates .......................................................................................................................................... 10

4.5 Fees and Charges ....................................................................................................................... 11

4.6 Purchases, Payments and Payables (Including Purchase Orders) .............................................. 11 4.7 Payroll ........................................................................................................................................ 11

4.8 Credit Card Procedures .............................................................................................................. 12

4.9 Fixed Assets (Including Depreciation, Acquisition and Disposal of Property) ............................ 12

4.10 Cost and Administration Allocations .......................................................................................... 13 4.11 Minutes and Meetings ............................................................................................................... 13

4.12 Financial Reports ....................................................................................................................... 13

4.13 Budget ....................................................................................................................................... 13

4.14 Plan for the Future ..................................................................................................................... 13 4.15 Registers (Including Annual & Primary Returns) ........................................................................ 13

4.16 Delegations ................................................................................................................................ 14

4.17 Audit Committee ....................................................................................................................... 14

4.18 Insurance ................................................................................................................................... 14 4.19 Storage of Documents / Record Keeping ................................................................................... 14

4.20 General Compliance and Other Matters .................................................................................... 14

5.0 Reminders ............................................................................................................................................. 15

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Disclaimer

The objective of this review as outlined in greater detail in Part 2.0 of this report as presented, is to assist the Chief Executive Officer of the Shire of Toodyay discharge responsibilities in respect to Regulation 5(2)(c) of the Local Government (Financial Management) Regulations 1996 (as amended).

It has been prepared by Moore Stephens (WA) Pty Ltd for this sole purpose.

It is not intended to be used by any other individual or organisation.

Confidential – this document and the information contained in it are confidential and should not be used or disclosed in any way without our prior consent.

Moore Stephens (WA) Pty Ltd carries on business separately and independently from other Moore Stephens member firms around Australia and worldwide. Services provided under this engagement are provided by Moore Stephens (WA) Pty Ltd and not by any other independent Moore Stephens member firm. No other independent Moore Stephens member has any liability for services provided by other members

311

Level 15, Exchange Tower, 2 The Esplanade, Perth, WA 6000 PO Box 5785, St Georges Terrace,

WA 6831

T +61 (0)8 9225 5355 F +61 (0)8 9225 6181

www.moorestephens.com.au

Liability limited by a scheme approved under Professional Standards Legislation. Moore Stephens WA Pty Ltd trading as agent - ABN 99 433 544 961. An independent member of Moore Stephens International Limited - members in principal cities throughout the world. The Perth Moore Stephens firm is not a partner or agent of any other Moore Stephens firm.

1.0 Independent Reviewer’s Report to the Chief Executive Officer (CEO) of the Shire of Toodyay

At the request of the CEO, Moore Stephens (WA) Pty Ltd was engaged to conduct a limited assurance review of the appropriateness and effectiveness of the Shire of Toodyay’s financial management systems and procedures. The objective of the review is to assist the CEO discharge responsibilities in respect to Regulation 5(2)(c) of the Local Government (Financial Management) Regulations 1996 (as amended). The review was conducted for the period 1 July 2017 to 31 March 2018.

CEO’s Responsibility for Maintaining and Reviewing Financial Management Systems and Procedures

The CEO is responsible for implementing policies, procedures and controls which are designed to ensure the effective and efficient management of the Shire’s resources. In accordance with Regulation 5(2)(c) of the Local Government (Financial Management) Regulations 1996 (as amended), the CEO is to undertake reviews of the appropriateness and effectiveness of the financial management systems and procedures. At least once in every four financial years the CEO is to report the results of those reviews to Council.

Our Responsibility

Our responsibility is to provide a report expressing limited assurance, designed to enhance the confidence of the CEO to assist reporting on the appropriateness and effectiveness of the financial management systems as required by Regulation 5(2)(c) of the Local Government (Financial Management) Regulations 1996 (as amended). We conducted our engagement in accordance with Australian Standard on Assurance Engagements ASAE 3500 Performance Engagements issued by the Australian Auditing and Assurance Standards Board and the Audit Guidelines, in order to state whether, based on the procedures performed, anything has come to our attention that causes us to believe that the Shire’s financial management systems have not been operating effectively. Our engagement provides limited assurance as defined in ASAE 3500.

Our procedures were agreed to with the CEO in our engagement letter dated 26 March 2018.

Limitations of Use

This report is made solely to the CEO of the Shire of Toodyay for the purpose of reporting under Local Government (Financial Management) Regulation 5(2)(c). We disclaim any assumption of responsibility for any reliance on this report to any person other than the CEO of the Shire of Toodyay, or for any purpose other than that for which it was prepared. We disclaim all liability to any other party for all costs, loss, damages, and liability that the other party might suffer or incur arising from or relating to or in any way connected with the contents of our report, the provision of our report to the other party, or the reliance on our report by the other party.

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1.0 Independent Reviewer’s Report to the Chief Executive Officer (CEO) of the Shire of Toodyay (continued)

Inherent Limitations

A limited assurance engagement is substantially less in scope than a reasonable assurance engagement conducted in accordance with ASAE 3500 and consequently does not allow us to obtain assurance that we would become aware of all significant matters that might be identified in a reasonable assurance engagement. Accordingly, we will not express an opinion providing reasonable assurance.

We cannot, in practice, examine every activity and procedure, nor can we be a substitute for management’s responsibility to maintain adequate controls over all levels of operations and its responsibility to prevent and detect irregularities, including fraud. Accordingly, readers of our reports should not rely on the report to identify all potential instances of non-compliance which may occur.

Any projection of the evaluation of the level of compliance to future periods is subject to the risk that the systems may become inadequate because of changes in conditions, or that the degree of compliance with management procedures may deteriorate.

Independence

In conducting our engagement, we have complied with the independence requirements of the Australian professional accounting bodies.

Conclusion

Based on our work described in this report (which is not an audit), nothing has come to our attention to indicate the Shire of Toodyay has not established and maintained, in all material respects, appropriate and effective financial management systems and procedures during the period covered by our review being 1 July 2017 to 31 March 2018.

For those aspects of the Shire of Toodyay’s Financial Management systems and procedures which were assessed as having opportunities for improvement, our findings are summarised at Part 3.0 of this report and detailed observations and comments are located at Part 4.0 of this report.

WEN-SHIEN CHAI MOORE STEPHENS (WA) PTY LTD DIRECTOR CHARTERED ACCOUNTANTS

Date: 19 June 2018 Perth, WA

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2.0 Objective, Scope and Overview of Findings

Objective

The objective of our engagement as outlined in our engagement letter dated 26 March 2018 as follows:

To provide a report expressing limited assurance designed to enhance the confidence of the intended user (in this instance the CEO) in the performance of the control environment of the financial management system of the Shire of Toodyay (administered by Shire staff being the Responsible Party) for which the intended user (CEO) is ultimately responsible in accordance with the Act and Regulations.

It includes the performance of assurance procedures designed to test the financial management system and report to the CEO on the appropriateness and effectiveness of the control environment within, as required by Financial Management Regulation 5(2)(c).

We trust this report will assist in the ongoing review and improvement of the Shire’s financial management practices and procedures.

Scope

As agreed our examination covered the period 1 July 2017 to 31 March 2018. To this end we examined the following financial systems and procedures of the Shire:

• Bank Reconciliations and Petty Cash Management • Trust Fund • Receipts/Receivables • Rates • Fees and Charges • Purchases, Payments and Payables (including

Purchase Orders) • Payroll • Credit Card Procedures • Fixed Assets (including acquisitions, disposal and

depreciation) • Cost Allocations

• Administration Allocations • Minutes and Meetings • Financial Reports • Budget • Plan for the Future • Registers (including Annual and Primary

returns) • Delegations • Audit Committee • Insurance • Storage of Documents/Record Keeping • General Compliance and Other Matters

We did not necessarily examine compliance with provisions of the Act or Regulations, which were not financial in nature. That is, Parts 2, 4, 8 and 9 of the Act, some provisions of Parts 3 and 5 as well as most regulations (apart from the Financial Management Regulations), which did not impact on the areas examined above.)

Overview of Findings

As referred to in Part 1.0 of this report, a summary of our findings and detailed observations may be found in Parts 3.0 and 4.0 on the following pages.

Addressing the issues highlighted will help to ensure the controls and procedures established are not compromised in the future and the integrity of the financial management system is maintained.

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3.0 Summary of Findings

3.1 Summary of Compliant Areas

The following is a brief summary of areas covered in our review where nothing came to our attention to indicate appropriate and effective financial management systems and procedures had not been established and maintained.

AREAS REVIEWED REF PAGE NATURE RATING BANK RECONCILIATIONS AND PETTY CASH MANAGEMENT 4.1 10 Bank reconciliations are prepared and reviewed regularly and up to date. S Compliant

Petty cash is properly controlled and maintained. S Compliant TRUST FUNDS 4.2 10 Trust funds are adequately controlled and met statutory requirements. C Compliant RECEIPTS AND RECEIVABLES 4.3 10 Internal controls over receipts and receivables are operating effectively. S Compliant RATES 4.4 10 Rates were correctly imposed and rate system properly maintained. S Compliant FEES AND CHARGES 4.5 11 Fees and charges were found to be in accordance with legislative requirements.

S Compliant

PAYROLL 4.7 12

Payroll have adequate controls in place. S Compliant

CREDIT CARD PROCEDURES 4.8 12 Number of credit cards on issue was considered excessive. S Compliant

COST AND ADMINISTRATION ALLOCATIONS 4.10 13 Overhead costs are being allocated appropriately. S Compliant MINUTES AND MEETINGS 4.11 13 The minutes of council meetings were not always signed when confirmed. C Compliant

FINANCIAL REPORTS 4.12 13 Financial Reports are of a satisfactory standard and in compliance with legislative requirements.

C Compliant

BUDGET 4.13 13 The adopted budget is of satisfactory form and content and met all statutory requirements.

C Compliant

REGISTERS (INCLUDING ANNUAL & PRIMARY RETURNS) 4.15 14 Annual Return contained blank sections. C Compliant

DELEGATIONS 4.16 14 The delegations register complies with statutory requirements. C Compliant AUDIT COMMITTEE 4.17 14 Audit Committee was satisfactorily established and met with Council’s auditor as required.

C Compliant

Key: Nature:

S Systems and Procedures

C Compliance Matter

Rating Assessment:

Compliant No issues noted.

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3.0 Summary of Findings (continued)

3.1 Summary of Compliant Areas (continued)

AREAS REVIEWED REF PAGE NATURE RATING INSURANCE 4.18 14 Insurance is up to date and reviewed annually. C Compliant STORAGE of DOCUMENTS / RECORD KEEPING 4.19 15 Record keeping appears to be properly maintained and operating effectively.

C Compliant

INVESTMENTS 4.19 15 Investment policy complies with statutory requirement and related controls are properly maintained.

C Compliant

Key: Nature:


C Compliance Matter

Rating Assessment:

Compliant No issues noted.

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3.0 Summary of Findings (continued)

3.2 Summary of Key Matters Noted for Improvement

The following is a brief summary of the key matters noted for improvement together with our rating assessment in relation to each item:

FINDINGS REF PAGE NATURE RATING PURCHASES, PAYMENTS AND PAYABLES (INCLUDING PURCHASE ORDERS)

4.6 11

Purchase orders did not always precede the supplier invoices. S Moderate

FIXED ASSETS 4.9 13

Fixed assets are not regularly reconciled to the general ledger. S Moderate GENERAL JOURNALS 4.20 15 No review of manual general journal transactions. S Moderate IT GENERAL ENVIRONMENT 4.20 15

No documented business continuity and disaster recovery procedures in place.

S Moderate

Please Note: The rating assessment as detailed above is our assessment based on the circumstances surrounding the procedures performed. They are intended to be read in the context of our rating assessment to the organisation as a whole. They are provided solely to assist you understand the nature of the matters raised and to prioritise any remedial action.

Key: Nature:


C Compliance Matter

Rating Assessment:

Non-Compliant Issue represents a non-compliance with the relevant requirements.

Significant Issue represents a weakness which will/may have an adverse affect on the ability to achieve business objectives. Requires immediate management action.

Moderate Issue represents a weakness which may become more serious if not addressed. Requires management action within a reasonable time period.

Minor Issue represents an opportunity for improvement. Management should consider cost benefit analysis within a reasonable time period.

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4.0 Areas Examined with Detailed Observations and Comments

4.1 Bank Reconciliations and Petty Cash Management

Bank Reconciliations

An examination of bank reconciliations and procedures for the period under review noted they are up to date as well as being prepared regularly and promptly for all bank accounts.

Petty Cash Management

We also examined the petty cash system and procedures and concluded these were being properly controlled and maintained.

4.2 Trust Funds

Trust funds held by the Shire were examined to determine proper accountability in the Shire’s financial management system and compliance with regulatory requirements.

Our observation and testing of five receipts and five refunds, randomly selected, confirmed that trust funds are adequately controlled and all statutory requirements were satisfactorily met.

4.3 Receipts and Receivables

The Shire’s end of day banking procedures were examined to determine if they were adequate in ensuring cash collection is being recorded and allocated properly to the general ledger. Detailed testing of a sample of ten end of day receipts, randomly selected, was performed. This included tracing to individual receipt detail, bank deposits, general ledger and bank statements to ensure banking was correctly performed.

Overall, testing was completed satisfactorily. Controls and procedures over receipts and receivables are considered to be operating effectively and are appropriate for the Shire’s current scope of operations.

4.4 Rates

The Shire’s rating procedures were examined to determine if they were adequate in ensuring rates were being imposed or raised correctly. This also included inspection of the rate record, rate notices, instalment notices, valuation reconciliations and general ledger.

We randomly selected and tested eleven annual rate notices and ten interim notices for the period under review. This included:

− sighting the notices;

− re-performing the calculations;

− ascertaining whether the valuations applied agree to Landgate’s valuation roll/report and rates per dollar imposed are as per adopted budget;

− ensuring the rate system is properly updated; and

− checking proper posting to the general ledger.

From testing, we concluded the rate system and records are being properly maintained, rates are correctly imposed as well as accurately posted to general ledger.

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4.0 Areas Examined with Detailed Observations and Comments (continued)

4.5 Fees and Charges

Fees and Charges imposed at the time of budget adoption were found to be in accordance with legislative requirements.

Detailed testing of a sample, randomly selected, of ten fees and charges invoices, was performed. This included tracing to receipts, the adopted Fees and Charges schedule and the general ledger to ensure they were correctly charged and their allocation/posting was correctly performed.

Overall testing was completed satisfactorily. Controls and procedures are considered to be operating effectively and are appropriate for the Shire’s current scope of operations.

4.6 Purchases, Payments and Payables (Including Purchase Orders)

Twenty payment transactions were randomly selected and tested to determine whether purchases were authorized/budgeted and payments were supported, certified/authorized and correctly allocated. The Shire’s purchases, payments and payables system was also examined to determine if adequate controls were in place in ensuring liabilities are properly recorded and payments are properly controlled.

We are also aware of many incidents of payment scams/frauds within the local government industry for the past two years. As a consequence of this activity, we have had a specific focus on the controls around the changes to supplier details within the EFT payment system.

During our review of controls and procedures relating to purchases, payments and payables, the following matters were noted and are raised for your consideration:

• Noted one instance where the purchase order was raised after the supplier’s invoice.

Comment: All authorised officers should be "reminded" of the need to ensure purchase orders are raised prior to the time of authorizing works/services or ordering goods. This will help to ensure goods/services have been appropriately ordered and authorized and helps ensure budget responsibility.

4.7 Payroll

A sample of fifteen individual employees was randomly selected from seven pay runs and detailed testing of each employee’s pay was performed to help ensure:

− the employee existed;

− the correct rate of pay was used;

− non-statutory deduction authorities are on hand;

− time sheets were properly completed and authorised;

− hours worked were properly authorised; and

− allocations were reasonable and correctly posted.

We also tested the first pay of three new employees and the last pay of three terminated employee (randomly selected).

The Shire’s payroll system was also reviewed to determine if adequate controls were in place to help ensure wages and salaries are properly processed and payments are properly controlled.

The system described to us and its supporting controls were found to be operating effectively.

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4.8 Credit Card Procedures

We are aware of increased concerns over the usage of credit cards within the Local Government industry in Western Australian (especially from the regulators). As a consequence, we have had a specific focus on credit cards.

A review of the Shire’s credit card system and procedures was performed to determine if adequate controls were in place.

The Shire currently has six purchasing cards with a total spending limit of $32,000 in use. We randomly selected eight cards (one per each month) and reviewed the transactions for that month to determine whether they are legitimate and usual in the context of the Shire’s operations. This included:

− sighting tax invoices;

− ascertaining whether the transaction is for bona fide Shire business; and

− determining whether transactions are in line with the Shire’s policy.

Overall testing was completed satisfactorily. Controls and procedures are considered to be operating effectively and are appropriate for the Shire’s current scope of operations.

4.9 Fixed Assets (Including Depreciation, Acquisition and Disposal of Property)

The fixed assets system including controls over acquisition and disposal of assets, updating of the fixed assets register, depreciation of fixed assets and reconciliation of the fixed assets register to the general ledger was examined.

A sample of five asset additions and five disposals were judgmentally selected and testing performed to ensure:

− the tax invoices existed;

− correct posting to the general ledger;

− fixed assets register was promptly updated; and

− classification of assets was correct;

In addition, a sample of five assets were judgmentally selected and testing performed to ensure the depreciation rates used are in line with the Shire’s policy.

We concluded fixed assets are properly accounted for and supporting controls are operating effectively except for the following:

• The fixed assets register has not been regularly reconciled to the general ledger.

Comments: To help ensure fixed assets are completely and correctly posted to the general ledger, the general ledger should be reconciled regularly to the fixed assets register. These reconciliations should be signed and dated by the preparer there of and should be independently reviewed.

The independent review should seek to confirm the accuracy of the reconciliation and should be evidenced accordingly.

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4.10 Cost and Administration Allocations

The Shire’s cost and administration allocation system was examined to determine if indirect costs have been properly reallocated to various jobs/programs. This included review of the allocation basis and rates used to ensure they are appropriate and regularly reviewed.

Our review noted the system is being maintained properly.

4.11 Minutes and Meetings

Council and Committee meeting minutes were reviewed to ensure compliance with procedures and protocols.

The procedures and protocols surrounding meetings and the quality of minutes were found to be of a satisfactory standard and in accordance with legislative requirements.

4.12 Financial Reports

The following reports were reviewed for compliance with legislative requirements:

− Annual Report;

− Annual Financial Report; and

− Monthly Financial Reports.

All were found to be of a satisfactory standard and in compliance with legislative requirements.

4.13 Budget

The 2017/18 budget document and documents surrounding budget adoption were reviewed to ensure compliance with regulatory requirements.

All statutory requirements were satisfactorily met and the adopted budget was of satisfactory form and content.

4.14 Plan for the Future

The Strategic Community Plan and Corporate Business Plan together comprise the Plan for the Future.

The Shire‘s current Strategic Community Plan (2013-2023) and Corporate Business Plan (2013-2017) were adopted in 2013. From examination, they appeared to meet all statutory requirements.

4.15 Registers (Including Annual & Primary Returns)

Financial Interest Register

The register was examined to ensure compliance with regulatory requirements.

Our review noted the register was deemed to be adequately maintained in file and appropriate for the Shire’s needs.

Tender Register

The tender register was reviewed for completeness, compliance and appeared to be satisfactorily maintained and appropriate for the Shire’s needs.

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4.16 Delegations

The delegations register was reviewed for completeness and compliance and no matters were noted.

4.17 Audit Committee

The Shire’s establishment of its audit committee and the constituted membership was examined by us and found to be in compliance with the requirements of the Act.

4.18 Insurance

Discussions with staff and review of policy documents revealed policies are current. Evidence also exists to suggest an annual review of insurance risks occurs.

4.19 Storage of Documents / Record Keeping

A detailed and fully indexed register and filing system remained in progress, pending finalization at the time of review.

4.20 General Compliance and Other Matters

Investments

The Shire’s investment policy was reviewed to help ensure its adequacy and compliance with legislative requirements.

Internal control procedures and restrictions over investments are properly maintained and the investment policy complied with the Local Government (Financial Management) Regulation 19C.

General Journals

During our review of the general journals processed, we noted the General Journals have been processed appropriately, except for the following:

• General journals are not regularly reviewed and authorised.

Comments: To help ensure the General Journals are bona fide and correct, all General Journals should be signed and dated by the preparer and reviewed and authorised by a senior staff member independent of preparation. This review and authorisation should be evidenced.

IT General Environment

Whilst reviewing the adequacy of the Shire’s IT general environment, we noted general controls such as authorized access to the computer system and regular data backup are being properly performed, except for the following matter:

• The Shire does not have documented procedures relating to business continuity and recovery in the event of a disaster in place.

Comment: To help ensure the Shire’s operations are restored with minimal disruption during times of disaster, a business continuity and recovery plan should be properly documented.

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5.0 Reminders

Fixed Assets

• Revaluation of infrastructure and other assets should be performed by 30 June 2018 as required.

Management have advised the valuations are scheduled to be undertaken internally where possible.

Community Strategic Plan

• The Community Strategic Plan is required to be reviewed in every four years after its adoption.

To avoid a compliance breach, the Shire’s plan will require to be reviewed prior to 30 June 2018.

Corporate Business Plan

• The Corporate Business Plan is required to be reviewed once in each financial year.

To avoid a compliance breach, the Shire’s plan will require to be reviewed and adopted prior to 30 June 2018.

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MEMORANDUM

MEMO TO: Mr S Scott Chief Executive Officer Shire of Toodyay

FROM: Cr Benjamin Bell

DATE: 17 August 2018

FILE NO:

SUBJECT: Notice of Motion – Light Vehicle and Plant Replacement Policy

Dear Stan

This memorandum is notice, in accordance with the Section 4.4 (2) (b) of the Shire of

Toodyay Standing Orders, of a motion I wish Council to consider at the next Ordinary

Meeting of Council as follows:

That the Shire of Toodyay adopt a policy whereby the Shire’s light vehicle

and, plant and equipment will be considered for changeover or replacement

only after the individual vehicle / plant / equipment’s usage achieves the

Institute of Public Works Engineering Australasia (IPWEA’s) recommended

kilometres / hours (as appropriate).

Presently, the Shire of Toodyay is replacing its light vehicle fleet, for example, once

the vehicle is 4 years old regardless of the kilometres on its tachometer. In the 2017-

18 budget, 5 light vehicles where approved to be replaced despite these vehicles

only having about half the number of kilometres IPWEA recommends before

replacement of such a vehicle should be considered by a Shire. A similar situation

occurred with respect to the Shire’s plant and equipment being replaced well before

they accumulated the number of hours or kilometres recommended by IPWEA.

If the above Motion was adopted a year ago, it would have saved the Shire more

than $250,000 due to the early replacement of vehicles / plant /equipment. (This

$250,000 would have enabled rates to be 4% lower than present without having any

negative impact on the Shire’s ability to provide services to the community or

adversely affecting the quality of the Shire’s fleet of vehicles).

The above Motion does not result in the costs being shifted to the following year, but

instead spreads the cost of replacing vehicles / plant /equipment over a longer period

meaning that the annual costs to the Shire to replace such equipment could be

halved.

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Presently the Shire of Toodyay owns 23 light vehicles, with 6 to 7 years currently

earmarked for replacement every year. Extending the period of time the Shire holds

these vehicles before replacing them (in accordance with IPWEA’s recommended

kilometre usage of light vehicles) would reduce the annual burden the premature

replacement of vehicles (and plant / equipment) has not the Shire’s budget by a

significant amount.

It is noted that as at the most recent budget workshop, the Shire of Toodyay was

proposing to spend $752,563 on purchasing replacement vehicles and equipment

this year alone. This includes replacing 7 of the Shire’s 23 cars.

Yours sincerely

Benjamin Bell COUNCILLOR

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Shire of Toodyay Policy Manual

Finance Policy F.13 – Light Vehicle Fleet Replacement

FINANCE POLICY POLICY NO F.13

POLICY SUBJECT Light Vehicle Fleet Replacement

FILE NUMBER FIN20

ADOPTION DATE 21 February 2012

LAST REVIEW 21 February 2012

STATEMENT OF INTENT The purpose of this Policy is to provide guidance and direction in regards to the changeover of Shire owned vehicles. OBJECTIVE To ensure that Council finances and its Light Vehicle Fleet are managed effectively and efficiently. POLICY STATEMENT This Policy applies to all Council owned light fleet vehicles. Vehicle Type Replacement Light Vehicle - Sedans 50,000kms or Two Years – whichever comes first Light Vehicle - Utilities 90,000kms or Two Years – whichever comes first It is the responsibility of the Works Coordinator to monitor all vehicles to ensure that they are being utilised to provide maximum benefit to the Council. Any changes or usage that may have a detrimental effect to the Council must be brought to the attention of Council. Management practices to be imposed to even out usage between high and low usage vehicles.

Adopted Council Meeting 21 February 2012

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Strategic Planning Policy No SP.1 – Asset Management

STRATEGIC PLANNING POLICY

POLICY NO SP.1

POLICY SUBJECT ASSET MANAGEMENT POLICY

FILE NUMBER FIN20

ADOPTION DATE 19 NOVEMBER 2013 (Council Res. 351/11/13)

LAST REVIEW

STATEMENT OF INTENT

Scope & Limitations

This Policy covers all service delivery areas of the Shire of Toodyay and relates specifically to the management of infrastructure assets under the care, control and responsibility of the Shire that are used to deliver services or the infrastructure management regime of third parties where the Shire facilitates service delivery by a third party. This may include but is not limited to:

Government Agencies;

Private Enterprise; and

Contractors.

Background

The community relies on the Shire of Toodyay to deliver services. The Shire has finite resources and limited income streams that can be targeted to fund service delivery. The Shire must ensure that service delivery is well targeted and aligns with the Community’s aspirations identified via the Strategic Community Plan.

To ensure that scarce resources are optimally allocated, it is important that informed decisions are made when considering the acquisition, ongoing ownership, management and disposal of infrastructure assets. The Shire must also continuously consider whether it needs to provide and/or own assets in order to deliver services or whether it can simply facilitate the provision of the service by a third party e.g. non asset ownership service delivery.

To assist with making informed decisions in relation to this issue, the Shire will put in place the following:

A Strategic Asset Management Framework that is consistent with National standards in Asset Management and Long Term Financial Planning (Nationally Consistent Approach);

Maintain a contemporary Asset Management Policy that is regularly reviewed (this Policy);

Develop, maintain and regularly review an Asset Management Improvement Strategy that clearly articulates a sustainable path for

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continuous improvement and identifies resources to implement via the budget process;

Develop, maintain and regularly review Asset Management Plans;

Asset Management Plans will document the Council adopted level of service that applies to Infrastructure Assets which will be derived from Service Level Plans and the community engagement processes used to develop the Strategic Community Plan; and

Ensure processes are in place to train Councillors and Officers in key aspects of asset management and long term financial planning.

Guiding Statement

KEY COMMITMENTS

Prior to making a decision to either deliver a new service, vary the current level of service (up or down) or cease the delivery of a service, the following key commitments are to be adhered to:

The need for the service must be reviewed;

The service must align with the Community Strategic Plan and fit within the Corporate Business Plan;

Options for the Shire of Toodyay to facilitate delivery of the service by a third party to be identified and considered;

If the service is needed and a third party cannot deliver the service, infrastructure assets that are required to deliver the service will be identified along with:

The whole of life cost of delivering the service; and

The whole of life planning, maintenance, operation, renewal and disposal cost of the asset required to support the service delivery.

The service delivery and asset whole of life costs must fit within the Ten Year Long Term Financial Plan (once developed);

Options to renew infrastructure asset before acquiring a new infrastructure assets are to be considered;

Options to rationalise assets will be considered; and

A cross functional, multidisciplinary team will be established and maintained to develop the systems and processes to comply with the above key commitments.

RESPONSIBILITY AND REPORTING

Council - is responsible for approving (including amendments to) the following documents:

Asset Management Policy;

Asset Management Improvement Strategy; and

Asset Management Plans.

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Council is also responsible for ensuring (upon recommendation of the CEO) that resources are allocated to achieve the objectives of the above documents.

In adopting asset management plans, Council is also determining the Level of Service for each asset class.

Chief Executive Officer (CEO) - is responsible for ensuring that systems are in place to develop, maintain and regularly review Council’s AM Policy, AM Improvement Strategy, and AM Plans.

The CEO is responsible for resource allocation (from Council approved resources) associated with achieving Council’s Asset Management Improvement Strategy.

The CEO is responsible for the AMWG and ensuring that resources are commissioned (where appropriate) to assist the Council in achieving its asset management objectives.

The CEO reports to Council on all matters relating to Asset Management.

Senior Management Group (SMG) – is responsible for monitoring the implementation of asset management across the organisation. The SMG will ensure that strategies are put in place to remove barriers to the successful implementation of Asset Management. The Senior Management Group reports to the CEO on all matters relating to Asset Management.

Asset Management Working Group (AMWG) – the CEO and Senior Management Group will take on the role of the Asset Management Working Group and be responsible for ensuring that Council’s Asset Management Improvement Strategy is achieved and that Asset Management Plans are prepared and maintained in line with Council’s Policy on Asset Management. All Managers – are responsible for ensuring that resources under their control are appropriately allocated to resource asset management. All Managers report to the CEO on all matters relating to Asset Management under their area of control.

OBJECTIVES

The objective of this Policy is to ensure that the Shire of Toodyay has sufficient structure, systems, processes, resources and organisational commitment in place to deliver service outcomes on a financially sustainable basis.

Service delivery may be via the provision of Shire owned Infrastructure Assets, in which case assets are to be optimally managed to support financially sustainable service delivery outcomes for the lowest whole of life cost.

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Alternatively service delivery may be by via third party, in which case the Shire has a role in ensuring third party Infrastructure Assets are optimally provided and managed to achieve financially sustainable service delivery outcomes without the need to draw on Shire of Toodyay resources.

This Policy also assists the Shire in compliance with the provisions of the State Government’s Integrated Planning & Reporting Framework by having an integrated approach to Planning for the Future.

DEFINITIONS

“Asset” means a physical item that is owned or controlled by the Shire of Toodyay, and provides or contributes to the provision of service to the community (in this context excluding financial, intellectual, and non-tangible assets).

“Asset Management” means the processes applied to assets from their planning, acquisition, operation, maintenance, replacement and disposal, to ensure that the assets meet the priorities of the Corporate Business Plan for service delivery.

“Asset Management Plan” means a plan developed for the management of an infrastructure asset or asset category that combines multi-disciplinary management techniques (including technical and financial) over the lifecycle of the asset.

“Council” means the elected council (comprising Councillors) of the Shire of Toodyay.

“Infrastructure Assets” are fixed assets that support the delivery of services to the community. These include the broad asset classes of Roads, Drainage, Buildings, Parks and Bridges.

“Level of Service” the defined service quality for a particular activity (e.g. Roads) or service area (e.g. Street lighting) against which service performance may be measured. Service levels usually relate to quality, quantity, reliability, responsiveness, environmental acceptability and cost.

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“Life Cycle” means the cycle of activities that an asset goes through while it retains an identity as a particular asset.

“Whole of life cost(s)” means the total cost of an asset throughout its life including planning, design, construction, acquisition, operation, maintenance, and rehabilitation and disposal costs.

“Maintenance” means regular ongoing day-to-day work necessary to keep asset operating and to achieve its optimum life expectancy.

“Operations” means the regular activities to provide public health, safety and amenity and to enable the assets to function e.g.: road sweeping, grass mowing, cleaning, street lighting and graffiti removal.

“New” means creation of a new asset to meet additional service level requirements.

“Resources” means the combination of plant, labour and materials, whether they be external (contactors/consultants) or internal (staff/day labour).

“Renewal” means restores, rehabilitates, replaces existing asset to its original capacity. This may include the fitment of new components necessary to meet new legislative requirements in order that the asset may achieve compliance and remain in use.

“Risk” means probability and consequence of an event that could impact on the Council’s ability to meet its corporate objectives.

“Shire” means the collective Shire of Toodyay organisation. The CEO of the Shire of Toodyay is responsible for ensuring the Shire's obligations and commitments are met.

“Stakeholders” are those people/sectors of the community that have an interest or reliance upon an asset and who may be affected by changes in the level of service of an asset.

“Upgrade” means to enhance an existing asset to provide higher level of service.

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Outcomes

Adherence to this Policy will ensure that the Shire will continue to deliver (or facilitate the delivery) of financially sustainable services aligned with the aspirations of the community.

ADOPTED ORDINARY COUNCIL MEETING 19 NOVEMBER 2013

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MEMORANDUM




FILE NO:

SUBJECT: Notice of Motion – Meals for Elected Members and Community

Dear Stan




That from the September 2018:

i. all meals provided to Councillors during a Council Forum, Special Council

Meeting, or Ordinary Council Meeting cease and are, instead, replaced by

light refreshments at these Meetings, and

ii. that these light refreshments be made available to the members of the

public gallery attending such Meetings in addition to the Councillors.

Yours sincerely


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MEMORANDUM




FILE NO:

SUBJECT: Notice of Motion – Community Consultaion on draft Annual Budgets

Dear Stan




Noting the statement by Mayor of the Western Australian Shire of Cambridge

that “The input from our community on the draft budget is important to ensure

the Council continues to deliver high quality services that meet our

community’s needs," that all future draft budgets proposed by the Shire of

Toodyay are publicly advertised and undergo community consultation for a

period of no less than 30 business days, and includes a formal community

budget workshop, prior to the CEO presenting the final draft budget to Council

for their consideration.

Yours sincerely


337

MEMORANDUM




FILE NO:

SUBJECT: Notice of Motion – Panel of Contractors / Suppliers

Dear Stan




That any Panel of Contractors or Suppliers established by the Shire of

Toodyay in a given year automatically terminates at the conclusion of that

financial year (being 30 June of the financial year within which the Panel of

Contractor / Suppliers was established).

This Motion should not increase the administrative burden on contractors as they

should be able duplicate the majority of the paperwork each year. Such a Motion, if

approved however, would ensure that the prices paid by the Shire of Toodyay in any

given year better reflects the economic environment within which each contract was

awarded, and would also provide new / additional suppliers the opportunity to tender

for work with the Shire on an annual basis.

Yours sincerely


339

Minutes 28 August 2018 - Shire of Toodyay

Documents

Transcript of Minutes 28 August 2018 - Shire of Toodyay