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of 26

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xq:0 “kfu0 ,Q,l,yvkj 3-9 Vu dk ,d 20661 vkj 156

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,Q,l,yvkj 3-9 Vu dk ,d 16054 vkj 156

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,Q,l,yvkj 4 Vu dk ,d ,l,yvkjMh-& 4 Vu ,d

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,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d 14454 ih 52

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>k¡lh jryke 4 fnu lkse0 ea0 xq0 'kqdz0


8758 ih 208

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Xokfy;j jryke 4 fnu lkse0 ea0 cq/k0 'kqdz0


11790 vkj 208

18/10 21126 fHk.M jryke ,Dlizsl

fHk.M jryke 3 fnu cq/k0 “kfu0 jfo0


13137 vkj 208

18/11 11801 >k¡lh bVkok ,Dlizsl

>k¡lh bVkok 6 fnu lkse0 ea0 cq/k0 xq0 'kqdz0 jfo0

,Q,l,yvkj 4 Vu dk nks ,l,yvkjMh-& 4 Vu ,d

3649 ih 313

18/12 11107 XOkkfy;j& okjk.klh cqUnsy£.³- ,Dlizsl

XOkkfy;j okjk.klh izfrfnu ,Q,l,yvkj&4 Vu dk ,d ,l,yvkjMh-& 4 Vu ,d

7295 vkj 365

18/13 11109 >k¡lh&y[kuÅ bUVjflVh

>k¡lh y[kuÅ izfrfnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d 4321

ih 365

18/14 19665 [ktqjkgks &mn;iqj ,Dl-

[ktqjkgks

mn;iqj Ikzfr fnu ,Q,l,yvkj 4Vu dk ,d ,l,yvkjMh-& 4 Vu ,d 6000

,l 365

18/15 22447 [ktqjkgks futkeqn~nhu

[ktqjkgks futkeqn~nhu izfrfnu ,Q,l,yvkj 4 Vu dk ,d vkj,l,yvkj 4 Vu dk ,d 3512

,l 365

18/16 21107 [ktqjkg¨ & okjk.klh ,Dl-

[ktqjkg¨ okjk.klh 3 fnu jfo0 ea0 'kqdz0

,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d 5732

vkj 156

18/17 14109 fp=dwV & dkuiqj ,Dlizsl

fp=dwV dkuiqj izfrfnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d

3556 ih 365

18/18 59823 Xokfy;j& fHk.M iSlsatj

Xokfy;j fHk.M izfr fnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d 1055

,l 365

18/19 59825 Xokfy;j& fHk.M iSlsatj

Xokfy;j fHk.M izfr fnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d 1055

,l 365

of 26

18/20 51881 Xokfy;j& vkxjk iSlsatj

Xokfy;j vkxjk izfr fnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d 1227

,l 365

18/21 51884 Xokfy;j&chuk iSlsatj ok;k xquk

Xokfy;j chuk izfr fnu ,Q,l,yvkj &4 Vu dk ,d ,l,yvkjMh-& 4 Vu ,d 2376

,l 365

18/22 54159 >kalh & bykgkckn iSlsatj

>kalh bykgkckn izfrfnu ,Q,l,yvkj &4 Vu dk ,d ,l,yvkjMh-& 4 Vu ,d

2590 ,l 365

18/23 51815 >kalh & vkxjk Nkouh iSlsatj

>kalh vkxjk Nkouh

izfrfnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d 1778

,l 365

18/24 51831 >kalh & vkxjk Nkouh iSlsatj

>kalh vkxjk Nkouh

izfrfnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d

1778 ,l 365

18/25 51813 >kalh & y[kuÅ iSlsatj

>kalh y[kuÅ izfrfnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d

2161 ,l 365

18/26 51812 >kalh & chuk iSlsatj

>kalh chuk izfrfnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d

1458 ,l 365

18/27 51818 >kWlh &[ktqjkgks iSlsatj

>kWlh [ktqjkgks Ikzfrfnu ,Q,l,yvkj 4 Vu dk ,d ,l,yvkjMh-& 4 Vu ,d 1972

,l 365

18/28 51828 >kalh & bVkjlh iSlsatj

>kalh bVkjlh izfrfnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d

5120 vkj 365

18/29 51803 >kalh & dkuiqj iSlsatj

>kalh dkuiqj izfrfnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d

1778 ,l 365

18/30 51805 >kWlh & Ekkfudiqj iSlsatj

>kWlh ekfudiqj izfrfnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d

2161 ,l 365

18/31 51821 >kWlh& [ktqjkgks iSlsatj

>kWlh [ktqjkgks Ikzfrfnu ,Q,l,yvkj 4 Vu dk ,d ,l,yvkjMh-& 4 Vu ,d 1731

,l 365

18/32 54161 [ktqjkgks &dkuiqj iSlsatj

[ktqjkgks dkuiqj izfrfnu ,Q,l,yvkj 4 Vu dk ,d ,l,yvkjMh-& 4 Vu ,d 1969

,l 365

18/33 51822 [ktqjkgks &>kWlh iSlsatj

[ktqjkgks >kWlh Ikzfrfnu ,Q,l,yvkj 4 Vu dk ,d vkj,l,yvkj 4 Vu dk ,d 1731

,l 365

18/34 51807 >k¡lh & ckank iSlsatj

>kalh ckank izfrfnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d

1680 ,l 365

18/35 51808 ckank &>k¡lh iSlsatj

ckank >kalh izfrfnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d

1680 ,l 365

18/36 51818 [ktqjkgks &>kWlh iSlsatj

[ktqjkgks >kWlh Ikzfrfnu ,Q,l,yvkj 4 Vu dk ,d ,l,yvkjMh-& 4 Vu ,d 1972

,l 365

18/37 59824 fHk.M & Xokfy;j iSlsatj

fHk.M Xokfy;j izfrfnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d 1055

,l 365

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fHk.M dksVk izfrfnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d 3024 ,l

365

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fHk.M Xokfy;j izfrfnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d 1055

,l 365

18/40 59827 fHk.M& bVkok iSlsatj

fHk.M bVkok izfrfnu ,Q,l,yvkj 4&4 Vu ds nks ,l,yvkjMh-& 4 Vu ,d 821

,l 365

1 Earnest Money 100000/- - - 2 Security Deposit Amount equivalent to 10%of Annual contractual value as per

lumpsum leased freight (accepted rates) of the leased parcel space

or Minimum amount Rs.100000/- whichever is higher.

3 Tender Form Cost Rs.1180/- 4 Last date for purchasing tender form 28.03.2019 upto 17.00 Hrs. 5 Last date for submission of tender form 29.03.2019 upto15.00 Hrs. 6 Date of opening of tender 29.03.2019 at 15.30 Hrs. 7 Tender documents can be downloaded from the

website www.ncr.indianrailway.gov.in

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of 26

NORTH CENTRAL RAILWAY

(Tender notice for leasing of space in SLRs/SLRDs)

IT IS FAST, SAFE, ECONOMICAL AND RELIABLE PARCEL SERVICE.

Tender Notice No. C/JHS/401/Leasing/SLR/OG Pt.-IV. Date:- 18.02.2019 Tender No. 18/2019 Divisional Railway Manager (commercial), North Central Railway, Jhansi for and on behalf of the President of India, invites open tenders in sealed cover from registered lease holders, registered in Jhansi division for leasing of 04 tone spaces in SLRs of the following Mail/Express and ordinary passenger trains for Five years. The tender documents will be received only through sealed tender box kept in the office of Sr. Divisional commercial Manager, North Central Railway, Jhansi till 15:00 hours on 29.03.2019.

The tenders so received in the sealed box will be opened at 15:30 hours on 29.03.2019 in the presence of tenderer or his authorized representative. In case the day of opening of tender is declared holiday, the tender shall be opened on the next working day on the same time. The railway reserves the right to cancel the tender without assigning any reason.

Details of trains, space of lease and per day reserved price are given below:-

Te

nd

er

No

./

Sr.

No

.

Tra

in N

o a

nd

& N

am

e

S

tatio

n f

rom

S

tatio

n to

F

req

ue

ncy

S

LR

s/ S

LR

Ds

Ava

ilab

le

for

lea

se

Re

serv

e p

rice

(p

er

da

y f

reig

ht)

fo

r 4

to

ne s

pa

ce

in

SL

Rs

(Rs.)

Tra

ins

notif

ied

un

der

sca

le

No

. o

f D

ays in a

ye

ar

1 2 3 4 5 6 7 9 10

18/1 12176 Chambal Express

Gwalior Howrah 3 days Tue, Thu, & Sat.

FSLR (4Tonne) -1 RSLR ( 4 Tonne)-1

20661 R 156

18/2 12049 Gatiman Exp.

Jhansi Nizamuddin 6 days except Fri.

FSLR (3.9 Tonne) -1 7701 R 313

18/3 22164 Mahamana Exp.

Khajuraho Bhopal Daily FSLR (4Tonne) -2 SLRD ( 4 Tonne)-1

4922 P 365

18/4 22547 GWL-ADI Exp

Gwalior Ahmadabad 3 days Wed Sat & Sun.

FSLR (3.9 Tonne) -1 16054 R 156

18/5 11111 Sushasan Exp

Gwalior Balrampur One day Wed.

FSLR (4Tonne) -1 SLRD ( 4 Tonne)-1

10728 P 52

18/6 12198 Intercity exp. via Shivpur

Gwalior Bhopal 5 days- Mon, Tue, Thu, Fri &

Sat.

FSLR (4Tonne) -1 SLRD ( 4 Tonne)-1

5954 P 261

18/7 11102 Gwalor Puna Exp

Gwalior Puna Weekly (Sat)

FSLR (4 Tonne)-2 SLRD ( 4 Tonne)-1 14454

P 52

18/8 21801 JHS-RTM Exp.

Jhansi Ratlam 4 days Mon, Tue, Thu. &

Fri.


P 208

18/9 11126 GWL-RTM Exp.

Gwalior Ratlam 4 days Mon, Tue, Thu. &

Fri.


R 208

18/10 21126 BIX-RTM Exp.

Bhind Ratlam 3 days Wed, Sat & Sun.

FSLR (4 Tonne)-2 SLRD ( 4 Tonne)-1

13137 R 208

18/11 11801 JHS-ETW Exp.

Jhansi Etawah 6 days except Sat.

FSLR (4 Tonne)-2 SLRD ( 4 Tonne)-1

3649 P 313

18/12 11107 GWL - BSB, Bundelkhand Exp.

Gwalior Varanasi Daily FSLR ( 4 Tonne)-1 SLRD ( 4 Tonne)-1 7295

R 365

18/13 11109 JHS-LKO Intercity

Jhansi Lucknow Daily FSLR (4Tonne) -2 SLRD ( 4 Tonne)-1

4321 P 365

18/14 19665 KURJ -UDZ Exp.

Khajuraho Udaipur Daily FSLR (4Tonne) -1 SLRD ( 4 Tonne)-1 6000

S

365

18/15 22447 KURJ -NZM Khajuraho Nizamuddin Daily FSLR (4Tonne) -1 RSLR (4Tonne) -1 3512

S 365

18/16 21107 KURJ-BSB

Khajuraho Varansi 3 days Sun, Tue & Fri.

FSLR (4Tonne) -2 SLRD ( 4 Tonne)-1 5732

R 156

18/17 14109 CKTD –CNB Exp.

CKTD CNB Daily FSLR (4Tonne) -2 SLRD ( 4 Tonne)-1

3556 P 365

18/18 59823 GWL- BIX Pass.

Gwalior Bhind Daily FSLR (4Tonne) -2 SLRD ( 4 Tonne)-1 1055

S 365

18/19 59825 GWL- BIX Pass.

Gwalior Bhind Daily FSLR (4Tonne) -2 SLRD ( 4 Tonne)-1 1055

S 365

of 26

18/20 51881 GWL- AGC passenger

Gwalior Agra Cantt. Daily FSLR (4Tonne) -2 SLRD ( 4 Tonne)-1

1227 S 365

18/21 51884 Passenger via Shivpuri-Guna

Gwalior Bina Daily FSLR (4Tonne)-1 SLRD ( 4 Tonne)-1 2376

S 365

18/22 54159 JHS- ALD Pass.

Jhansi Allahabad Daily FSLR (4Tonne)-1 SLRD ( 4 Tonne)-1

2590 S 365

18/23 51815 JHS-AGC passenger

Jhansi Agra Cantt Daily FSLR (4Tonne) -2 SLRD ( 4 Tonne)-1 1778

S

365

18/24 51831 JHS-AGC passenger

Jhansi Agra Cantt Daily FSLR (4Tonne) -2 SLRD ( 4 Tonne)-1 1778

S

365

18/25 51813 JHS-LKO passenger

Jhansi Lucknow Daily FSLR (4Tonne) -2 SLRD ( 4 Tonne)-1

2161 S 365

18/26 51812 JHS- BINA Pass Pass.

Jhansi Bina Daily FSLR (4Tonne) -2 SLRD ( 4 Tonne)-1

1458 S 365

18/27 51818 JHS-KURJ Passenger

Jhansi Khajuraho Daily FSLR (4Tonne) -1 SLRD ( 4 Tonne)-1 1972

S 365

18/28 51828 JHS- ET pass.

Jhansi Itarasi Daily FSLR (4Tonne) -2 SLRD ( 4 Tonne)-1

5120 R 365

18/29 51803 JHS- CNB passenger

Jhansi Kanpur Daily FSLR (4Tonne) -2 SLRD ( 4 Tonne)-1

1778 S 365

18/30 51805 JHS-MKP passenger

Jhansi Manikpur Daily FSLR (4Tonne) -2 SLRD ( 4 Tonne)-1

2161 S 365

18/31 51821 JHS- KURJ passenger

Jhansi Khajuraho Daily

FSLR (4Tonne) -1 SLRD ( 4 Tonne)-1 1731

S 365

18/32 54161 KURJ- CNB Passenger

Khajuraho Kanpur Daily FSLR (4Tonne) -1 SLRD ( 4 Tonne)-1 1969

S 365

18/33 51822 JHS- KURJ passenger

Jhansi Khajuraho Daily FSLR (4Tonne) -1 RSLR (4Tonne) -1 1731

S 365

18/34 51807 passenger Jhansi Banda Daily FSLR (4Tonne) -2

SLRD ( 4 Tonne)-1 1680 S 365

18/35 51808 passenger Banda Jhansi Daily FSLR (4Tonne) -2

SLRD ( 4 Tonne)-1 1680 S 365

18/36 51818 Passenger Khajuraho JHS Daily FSLR (4Tonne) -1

SLRD ( 4 Tonne)-1 1972 S 365

18/37 59824 passenger Bhind Gwalior Daily FSLR (4Tonne) -2

SLRD ( 4 Tonne)-1 1055 S 365

18/38 59822 passenger Bhind Kota Daily FSLR (4Tonne) -2 SLRD ( 4 Tonne)-1 3024

S 365

18/39 59826 passenger Bhind Gwalior Daily FSLR (4Tonne) -2

SLRD ( 4 Tonne)-1 1055 S 365

18/40 59827 passenger Bhind Etawah Daily FSLR (4Tonne) -2

SLRD ( 4 Tonne)-1 821 S 365

1 Earnest Money 100000/- - - 2 Security Deposit Amount equivalent to 10%of Annual contractual

value as per lumpsum leased freight (accepted rates) of the leased parcel space

or Minimum amount Rs.100000/- whichever is higher.

3 Tender Form Cost Rs.1180/-

4 Last date for purchasing tender form 28.03.2019 upto 17.00 Hrs.

5 Last date for submission of tender form 29.03.2019 upto15.00 Hrs.

6 Date of opening of tender 29.03.2019 at 15.30 Hrs.

7 Tender documents can be downloaded from the website

www.ncr.indianrailway.gov.in

Note: - 1. The leaseholder will have to pay “Development charge” or any other charges levied by the Railway

Administration on the freight over and above the lumpsum leased freight. The leaseholder shall be liable to pay Development Charge, “Goods & Service Tax” (GST) and any other charges/Taxes as imposed by the Government from time to time for transportation of Goods/Parcels.

2. Tender/ offer below 100% of reserve price will not be accepted. 3. The lease holder shall be required to furnish the “audited Balance Sheet and P & L account”

of the last financial year.

For Divisional Railway Manager (Comml.) North Central Railway, Jhansi

of 26

TENDER FORM (SLR/SLRD)

From: ___________________________________ ___________________________________

___________________________________

___________________________________

To The Divisional Railway Manager (Commercial), DRM’s Office, JHANSI Division, North Central Railway, JHANSI (U.P.)

Sub:- Tender Notification No. …../……… Dated: ………. for leasing of Four tonne of SLR space for five (05) years. ******

With reference to the above tender notice issued by Sr. Divisional Commercial Manager, North Central Railway, Jhansi, calling for tenders for leasing out of 4 tonnes SLR/SLRD Compartments in SLR of Mail express/ Passenger trains for five (05) years. There would be no escalation during the first three years in lumpsum leased freight. An annual escalation of lumpsum leased freight at the rate of 10% per annum on the lumpsum leased freight of the immediate preceding years shall be applicable from the fourth year onwards. I/We hereby offer the following:

(Please read the instruction carefully before filling up the form) Sr

No

Information required To be filled in by the applicant

1 Name of applicant. (If a partnership firm, then

give details of the partners. if a sole

proprietorship give the name of proprietor)

2 Give a declaration whether it is a partnership or

a limited company or a Hindu Undivided Family.

In case of partnership give the partnership deed

and a letter of authority of partners as to who

would be acting on behalf of the partner and

would be signing the agreement and undertake

correspondence with railway admin.

3 Full address and Tel. No/Mob no. of Applicant

Add……………………………..…………

………………………………………………

……………………….………………………

4 Details of the cost of the tender forms.

(In the form of DD or Banker`s cheque only

duly issued in favour of Sr. Divisional Finance

Manager, North Central Railway, Jhansi.

Separate for each compartment ( 4 tonne

SLR/SLRD )

compartment

applied for

Amount

DD/BC No.

Date

Drawn on Bank

5 Details of Earnest Money Deposited.

(In the form of DD or Banker`s cheque only

duly issued in favour of Sr. Divisional Finance

Manager, North Central Railway, Jhansi.

compartment

applied for

Amount

Affix the

Passport size

photo here.

of 26

Separate Earnest Money for each compartment

(4tonneSLR). No interest shall be payable on

earnest money.

DD/BC No.

Date

Drawn on Bank

6 Registration:

Note:-1.A registered lease holder in suitable

category (As mentioned in Para No. 3.2 of

Freight Marketing Circular No. 06 of 2014) will

apply only.

2. Copy of ‘Certificate of registration with Jhansi

Division’ must be enclosed with tender form.

7 PAN (Permanent Account Number)

8 Present business & experience if any, in the

cargo/ transport field

9 Train No

10 Station in between consignment will be carried

(Originating to Destination).

From ……………… To

…………………

11 Whether Loading/Unloading required at enroute

stations: (if provided the scheduled halt is 5

minutes or more) for M/express trains. Please

mention the name of station.

(Permission will subject to operational feasibility

and restrictions imposed by concerned zonal

railway/division.)

NOTE: During the currency of contract, if

required the request for loading/unloading at

new/additional intermediate stations (which has

not been mentioned by the tenderer in the

tender form) may be considered by competent

authority.

12 Number of days lease (loading) required. (in

a year):

In case where the leaseholder does not want to

operate the lease contract on all the days of

service available pls. mention the specific day

of the week (Mon Tue Wed Thu Fri Sat Sun).

(All Days or Mon Tue Wed Thu Fri Sat

Sun)

……………………………….

of 26

13 Number of days leave required in a year

Note: 1. One day of leave after 30 lease operations,

maximum 12 in a year in case of daily train or

30 trips in case of weekly/ biweekly/ triweekly

trains.

2. Maximum no of days of leave will subject to

total no of loading days opted by the applicant.

3. If tenderer does not mention days of leave or

mention NIL, no leave will be given.

4. For the purpose of granting leave the year will

be started from the date of commencement of

contract.

5. The accumulated leave will lapse in next year.

14 A. I/We agree to keep this tender open for acceptance for a period of 90 days from the

date of opening of the tenders and extend the validity period beyond 90 days from

time to time as and when required.

B. This tender is submitted on the understanding that if it is accepted, I/We shall within

15 days from the date of intimation of acceptance of the tender by the Railway

administration:-

i) Execute the agreement in the form prescribed, with or without modifications to those

set out in the draft agreement, and

ii) Take up the leasing of parcel space as prescribed in the Agreement.

C. The Earnest Money deposit shall liable for forfeiture without prejudice to any

other rights or remedies, if :

(i) The tenderer fails to execute the contract documents within the stipulated period after

the receipt of advice of acceptance letter issued by Railways.

(ii) If the tenderer fails to commence the contract within the stipulated period from the

Receipt of awarding letter.

(iii) Withdraw the offer by the tenderer before finalizing the leasing process by

Railways.

I/We have read carefully and understood the conditions of Leasing of SLR through the

Newspaper advertisement and Tender documents and will strictly abide by these conditions. My/Our application will be rejected in the absence of PAN, Proof of Address. Place: Date: (Signature of Applicant)

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FINANCIAL BID To,

The President of India, Acting through DRM/Sr. DCM, North Central Railway, Jhansi.

Sub: Tender for allotment/Lease of 4 tonne SLR in Train No. …………........... Compartment…………Ex……………To…………… for a period of FIVE YEARS.

1. I/We hereby offer to take the 4 tonnes SLR/SLRD on lease basis in Train

No………... Ex.………………………..to………………………………on the terms and conditions embodied in the attached agreement form.

2. I/We shall pay to the Rly. Administration a sum of Rs. …………………... per day (in words) …………………………………………………………………………………. for four tonne and the facility of loading/unloading at ………………………………… stations for allotment lease for a period of(05) Five Years from the date of award.

3. I/We agree to abide by the above rates quoted by me / us for a period of 90 days from the date of opening of this tender.

4. I/We also agree to abide by the terms and conditions of the contract and instructions for tenderers and standard form of contract agreement.

5. The leaseholder shall be liable to pay ‘Goods and Service Tax’ and any other Tax/charges as imposed by the Central & State Government from time to time for transportation of Goods/Parcels.

6. There shall be no escalation of lump-sum leased freight during the contractual period on account of Budgetary or any other increase in the tariff rates as per FM 05/2016 item no.2.4 a.

7. The lease holder will have to pay ‘Development charge’ or any other charges

levied by the Railway Administration on the Freight over and above the Lumpsum Leased Freight.

8. The train, in which one compartment of Brake van is leased out through open tender for long term contract or contract for one compartment is already in operation, subsequent compartment(s) of the Brake vans cannot be leased out at reduced rates for short term.

9. I am / We are enclosing following documents along with my tender:- i. Earnest Money document Banker Cheque/Demand Draft of Rs.……...……

No……………….…… Dated ……………… issued by any scheduled Bank, in favour of “Sr. Divisional Finance Manager, North Central Railway, Jhansi.

ii Registration Certificate with Jhansi Division.

Signature of Tenderer Name of the Firm: ……………………….……………… Name of the Owner: ……………………………..……… Full Address & Pin Code: ………………………….……

……………………………………

Telephone/ Mobile No. (Compulsory): ...…………………….

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DECLARATION FORM

Please furnish the details asked in the table. Sr

No

Items To be filled by the applicant

1 Whether the tender is already

registered lease holder in any

Zonal Railway/ Divisions so,

details thereof. (please

mention name of

Division/Zonal Railway and

category of registration &

attach a copy of the same)

2 Whether tenderer’s

Registration has been

cancelled by any Zonal

Railway/Divisions if so details

thereof and attach a copy of

the letter.

Name of

Div./Zone

Category of

Registration.

Reason of

cancellation

3 Whether tenderer’s have

been debarred for fresh

registration by any division

/Zonal Railways, If so details

thereof and attach a copy of

the letter.

4 Whether any punitive action

has been taken by any of the

Zonal Railways/Division, if so

details thereof and attach a

copy of the letter.

5 Whether any Railway’s dues

are pending against the

tenderer at any Zonal

Railways/Division.

I/We ……………………………..declare that my registration/registrations have been/ not been cancelled and/or have been/not been debarred to participate in parcel leasing contract and/or punitive/no punitive action has been taken by any Zonal / Divisional Railway. If any information or part of information/declaration made by me /us found false at any stage before or after award contract or deliberately defraud with the Railways, of leasing process /during the period of contract my application will be cancelled/my contract will be terminated. Rail Administration will have the right to cancel my registration and forfeit my registration fee. Apart from that Railway would have the right to terminate my all ongoing contracts also.

(Please strike off the line/lines that/those are not applicable.) Place: Date:

(Signature of Tenderer)

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Annexure- A

Terms and Conditions: 1. Tender shall be submitted in the prescribed form only, failing which it will not be considered. a. Separate tender form should be submitted for SLR compartment(s) of each train. b. If more than one compartments of same train is leasing out then separate tender form will be submitted. c. In case tender form is submitted for more than one SLR/SLRD 4 tonne space, earnest money should be

submitted for each 4 tonne accordingly with tender form. d. Inconsistent or un-uniform offers such as different no. days in a week or different rates for different periods will be

rejected summarily. e. The tender form is not transferable and its cost is not refundable. 2. Tender by firms will be in the firm’s name signed on behalf of the firm by the authorized person. 3. Financial Offer for leased space:- a. The amount offered by the tenderer towards freight should be legibly written in ink in figures and in words per 4

tonnes of space per day. b. If no offer(s) are received above the prescribed reserve price then Railway may consider offer(s) below reserve

price for reduced period. c. However, for trains notified under Rajdhani Parcel Service (Scale “R”) & Premium Parcel Service (scale -P’) the

offer below 100% of the reserve price will not be accepted. `R` scale trains and P- Scale shall not be leased out for short term lease.

d. The train in which one compartment of Brakevan is leased out through open tender for long term contract or contract for the one compartment already in operation, subsequent compartment(s) will not be leased out at reduced rates for short terms.

4. Eligibility condition: a. The participants must be a registered lease holder at NCR, Jhansi division. Only ‘A’ & ‘B’ category registered

leaseholder can participate in the lease tender of SLR. b. Any person or cargo operator or transporter having Indian citizenship or any agency or company registered in

India or manufacturer company of joint venture company registered under company act is eligible to get registered under the scheme.

c. The annual turnover of the business of the applicant/firm/company, who applies for registration for lease under the scheme , shall have the business to the following extent:-

Category For the participation in tender of Amount of Turnover

‘A’ SLRs & VPs. Rs 02 Crores.

‘B’ SLRs Rs 50 Lakhs. d. The applicant/Firm/Company shall be required to furnish the “audited balance sheet and P & L account” of the

last financial year should be enclosed with tender in support of above. e. City Booking Agency and out agency shall not be eligible to participate under this shame. f. The registered lease holder will be eligible to participate in particular category of tender in which he is registered

(As mentioned under point no “C”). For example an ‘A’ category registered lease holder can participate in all category parcel leasing tender where as a lease holder registered in ‘C’ category can participate only in leasing tender of Asstt. Guard Cabins.

5. Registration of Leaseholder; 5.1 Leaseholders may registered them self in Jhansi division. For the purpose of getting them self registered they will

have to submit documents listed in Annexure-1 of FMC No 6 of 2014(Comprehensive Parcel Leasing Policy). The applicant shall be required to furnish information regarding Goods and Service Tax registration Number.

5.2 There will be 3 categories of registration namely ‘A’, ‘B’ and ‘C’. It for the leaseholder to decide in which category

he wants to register himself and accordingly registration fees will have to be deposited. No interest will be paid on this amount.

5.3 Before expiry of his registration on completion of 5 years, a lease holder may renew his registration by submitting fresh documents as listed at Annexure -1 in FMC No. 06 of 2014 (Comprehensive Parcel Leasing Policy). The deposited registration fee will be carried forward. However, the leaseholder shall be required to deposit the difference in old and new registration fee, if any at the time of renewal of registration.

5.4 A debarred leaseholder may apply fresh after expiry of 5 year. 5.5 New customer wishing to apply can register their name as lease holder in the office of Sr.DCM/JHS after

depositing requisite registration fee before submitting their tender form. 6. Submission of the tender form

Tender(s) will be received through sealed tender box kept in the office of Sr. Divisional Commercial Manager, NCR, JHS. Tenders by telegrams/fax will not be considered.

7. Each tender must be accompanied by the following: a. Tender in the prescribed format. b. Demand Draft/Bankers cheque for the Earnest Money deposit as mentioned above. c. DD/BC for the cost of tender forms. d. Copy of ‘Certificate of Registration’ of Jhansi Division. e. Details of experience if any, along with the supporting documents. f. Copy of the Terms and conditions of the tender & Draft agreement duly signed. (To be signed on each page). g. Copy of “audited Balance sheet and P & L account” of the last financial year

Signature of the tenderer

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h. Tenders containing erasures or alteration without proper attestations or with omission of such attestation are liable to be rejected. Incomplete or partially filled tender form i.e. incomplete name or address, without no. of loading days or days of leave will be rejected summarily.

8. Tenders submitted without complying the tender requirements will be disqualified and will not be considered. Conditional offers are liable to be rejected.

9. The cost of stamp duty (fixed by state govt.) for the purpose of agreement shall be borne by the contractor. 10. Tender(s) will be received through sealed tender box kept in the office of Sr. Divisional Commercial Manager,

Jhansi Division, North Central Railway, Jhansi, duly super scribed as “tender for Leasing of SLR space of ……….… Tonne by Train No………….Train Name……….………………………., the sealed cover should reach on or before schedule time & date of submission of tender form, mentioned in the tender notification. Railway administration is not responsible for any delays.

11. Sealed tenders should be dropped in the tender box kept in the office of Divisional Railway Manager (Commercial), Jhansi Division North Central Railway, Jhansi before time & date of submission of tender form mentioned in the tender notification.

12. Late Tenders (received after closure of the tender box) will not be accepted or considered. 13. Opening of the tender

The tenders received shall be opened in the presence of such of the tenderers or their representatives, who may like to be present, at 15.30 Hrs. on last date of receipt of tenders as mentioned in the tender notification and where practicable the names of tenderers and the rates tendered by them will be read out.

14. Validity of the tenders 14.1. The tender offer is valid for a period of 90 days from the date of opening of the tenders. The Railway

Administration reserves the right to seek the extension for the validity of tenders at its discretion, if necessary. Further the Railway Administration reserves to itself the right to accept/negotiate with the tenderer(s).

14.2. The Railway Administration reserves the right, to reject the tender without assigning any reason and is not bound to accept the highest bid only. If the tenderer withdraws his offer before the Railway Administration accepts or rejects the same or before 90 days from the submission of the tender whichever is earlier, the earnest money deposit amount will be forfeited.

15. ACCEPTANCE OF TENDER 15.1 The Rly. Administration may accept/reject, a tender for a part of the lease space offered, reject any tender

without assigning any reason and may not accept the highest or any tender. 15.2 Acceptance of tender will be communicated by a formal acceptance letter (by registered post) direct to the

contractor, which may be deemed to conclude the tender award procedure. 15.3 There will be three types of lease depending on the duration of the leasing contracts for leasing of parcel space

of the compartment of Brake vans (SLRs) as follows:- Sr. No. Type of lease Period of lease Mode of lease (i) Long term lease 5 Years Open tender (ii) Temporary lease 30 days at a time Quotation basis (iii) Day to day lease Maximum 10 days at a time Quotation basis

Open tender for leasing of parcel space in Brakevans (SLRs) will be invited for a period of 5 Years. Offers received below reserve price shall not be accepted irrespective of mode of lease.

16. EARNEST MONEY DEPOSIT: a. The tenderer shall deposit Earnest Money through Bank Demand Draft/ Bankers cheques

drawn in favour of Sr.DFM, NCR, Jhansi and enclose along with the tender form. b.

Parcel Space Earnest Money

4 ton SLR compartment Rs. 100000/-

c. The Earnest Money Deposit of unsuccessful tenderers will be refunded after the completion of the tender formalities. No interest shall be payable on the earnest money.

d. Earnest money of the successful bidder would be converted into security deposit, if the bidder so requested.

17. SECURITY DEPOSIT/PERFORMANCE GUARANTEE:

17(a) The DD / FDR of Security Money shall be valid for the period of contract + three months. Similarly, security deposit collected in cash shall be refunded only after three months after expiry of contract period.

The ‘Security Deposit’ specified for operating different types of parcel leasing contracts is as given below:- Sr. No. Parcel space to be leased out Security Deposit/

Performance Guarantee Minimum Amount

Mode of Security Deposit

1. One compartment of brakevan (SLR)

Amount equivalent to 10% of Annual contractual value as per lumpsum leased freight (accepted rates) of the leased parcel space

Rs. 1 Lakh FDR or

DD in favour of

Sr. DFM/NCR/JHS 2. Parcel Vans(VP) Amount equivalent to 10% of Annual contractual value as per lumpsum leased freight (accepted rates) of the leased parcel space

Rs. 4 Lakh

The above Security Deposit shall be remitted by the successful bidder within 15 days from the date of issue of LOA. Railway Administration will not pay any interest on Security deposit/performance Guarantee.


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17 (b) SLR: For leasing of parcel space of the compartments of Brake vans (SLRs) there will be three types of lease depending upon the duration of the leasing contracts, these are classified as follows:

Sr. No. Type of lease Period of lease Mode of lease (i) Long term lease 5 Years Open tender (ii) Temporary lease 30 days at a time Quotation basis (iii) Day to day lease Maximum 10 days at a time Quotation basis

Long term lease contracts shall be awarded for a period of 5 years. There would be no escalation during the first three years in lumpsum leased freight. An annual escalation of lumpsum leased freight at the rate of 10 % per annum on the lumpsum leased freight of the immediate preceding year shall be applicable from the fourth year onwards. 17 (c) Parcel vans: Parcel vans (VPs/VPHs/VPUs/VPRs etc.) shall be leased-out on round trip basis only on long term contracts through open tenders. Leasing of Parcel vans is not permitted on short term/temporary or day to day basis.

Sr. No. Type of lease Period of lease Mode of lease (i) Long term lease 5 Years Open tender

Long term lease contracts shall be awarded for a period of 5 years. There would be no escalation during the first three years in lumpsum leased freight. An annual escalation of lumpsum leased freight at the rate of 10 % per annum on the lumpsum leased freight of the immediate preceding year shall be applicable from the fourth year onwards. d. Railway administration will not pay any interest on this amount. e. The security deposit /Performance guarantee will be in the form of DD/FDR in favour of Sr. DFM,NCR, Jhansi

as per Freight Marketing Circular No.05 of 2016 and shall be valid for the period of contract + 3 months f. In all cases where an existing contract is cancelled by the Railway as a punitive measure, the Security Deposit

shall be forfeited. g. In case of failure of the highest bidder/allot tee of the contract to start loading within the stipulated period on

account of over bidding or failure of the leaseholder to continue the loading during contractual period without giving notice to railway administration, the “Security Deposit /Performance Guarantee” shall be forfeited.

h. “Security Deposit/ Performance Guarantee will be refunded by the Railway administration in the following circumstances:

I. after successful completion of contractual period; or II. Termination of contract by the lease holder by giving 2 months advance notice; or III. Termination of contract by the railway administration on operational grounds. i. The refund of security Deposit shall be subject to clearance of all railway dues. j. It is the responsibility of destination station and intermediate station(s) to submit the report regarding

outstanding due ,if any , against the leaseholder, within a maximum period of 60 days, after completion of contractual period .If no report is received from the intermediate station(s) within 60 days after expiry of contract ,it will be assumed that there is no amount outstanding against the leaseholder and the security deposit will be refunded by the concerned Division/ Zonal Railway of originating station subject to observing other rules.

18. Information regarding loading days in tender period The tenderer, while submitting tender, shall be required to give the following information in the tender form, failing which his tender will not be considered.

(a) Number of days lease required. In cases , where the leaseholder does not want to operate the lease contract on all the days of service available, then he shall be required to mention the specific day of week (say- Monday, Tuesday, Wednesday, Saturday etc.) , on which he wants to operate the lease contract.

(b) Number of days leave required @ one leave after 30 lease operation i.e. maximum 12 leave during a year. (c) Total Number of loading days during a year. (d) In case the leaseholder exceeds the number of leave as mentioned by him in the tender form, he shall have to

pay full freight. 19. The successful tenderer will have to fulfil the contractual formalities within a period of 10 days from the date of

issuance of letter of acceptance and he has to start leasing operation within 15 days from the date of issuance of allotment letter, failing which the contract will be terminated and earnest money/ Security deposit will be forfeited.

20. If the highest bidder fails to take up or to start the lease contract , he shall be debarred for at least two years from participating in the parcel leasing tender in Jhansi Division.

21. Declaration by the tenderer for the tender document downloaded:-

We hereby declare that we have downloaded the tender document from North Central Railway’s website http:/ www.ncr.indianrailway.gov.in and printed the same. We have verified the Contents of the printed document from the website and there is no addition, deletion and or no alteration to the contents of the tender document. In case of any dispute the hard copy of tender document of office shall be considered as final.


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Format of Manifest (To be submitted by lease holder)

1. Name:…………………………………………. 2. Telephone No………………….. 3. Address:……………………………………………………………………………………………………. 4. Type of lease(short term or long term)………………… 5. Period of lease: From………..To…………… 6. Parcel space leased out :…………………………. 7. Train No…………………………. (SLR) 8. From (originating station)…………………………. 9. To (destination station) ………….. 10. Railway MR No.……………………… 11. Date of issue of MR:……………… 12 .Lumpsum leased freight:……………………. 13. Date of loading ……………………. .

Note: - In case of loading from an originating station to different destinations or from an intermediate station to various

destinations only one manifest is required to be submitted by leaseholder. Signature of the tenderer

Sr.No.

Originating station

Destination stationNo. of consignments Description of consignments

Weight in Qtls.

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Annexure- B

TERMS & CONDITIONS OF CONTRACT LEASING OF PARCEL SPACE IN BRAKEVANS BY TRAIN NO…………… FROM……………........ TO…………………This agreement executed at ………………………… on…………….. day of ………………… (month/year) between the President of India acting through the Senior Divisional Commercial Manager / Divisional Railway Manager, North Central Railway, Jhansi herein after called “Railway Administration” (which expression shall, unless it be repugnant to the context or meaning thereof, be deemed to mean &include its successors and assignees) on the one part and, Shri./ M/s …………………………… ………………………………………………. (name and full address of the firm or transporter or the person to whom the parcel space is being leased out) hereinafter called the leaseholder on the other part for leasing of parcel space in Brake van/ Parcel Van having carrying capacity of 04 tonnes by Train name / number ………………………………………………………………..for the transportation of parcels from ………………….. to ……………………….. for a period of Five years, Railway Administration and the Lease holder do hereby jointly and severally covenant and agree in the manner following that is to say.

GENERAL STIPULATIONS / DEFINITIONS: In this agreement, unless a different intention appears from the subject or context, the expression:

A. The President of India and the Divisional Railway Manager / General Manager of the ……………………. …………………Division / Railway include their successors and assignees. B. “Railway Administration” means and includes the President, Union of India and his successors and assignees the General Manager, Chief Commercial Manager, Chief Commercial Manager(FM), Chief Commercial Manager (PM), Divisional Railway Manager, Chief Traffic Manager, Sr. Divisional Commercial Manager, ………………………….. Division / …………... Railway and their successors and assignees. C. “Leaseholder” includes legal representatives of the Leaseholder. D. “Parcel” means consignments / packages booked at coaching rates and are usually permitted to be carried by Rail or other passenger carrying trains. SAFE GUARDS IN LOADING PACKAGES IN SLRs:- E. Adequate space must be left between roof and the top layer of the packages loaded in the SLRs to avoid contact with the

ceiling and electric lamps. The private parties/leaseholders must ensure the same. F. After, completion of loading, lights provided in the luggage portion of the Brake van (SLR) must be switched off to

eliminate possibility of short circuiting. Guard must ensure that all the lamps in the luggage compartment/ portion of the Brake van (SLR) are switched off.

G. The Guard responsible for loading/unloading of packages in SLRs should exercise proper supervision to avoid any hazardous situation, also ensuring proper locking of the luggage portion of the SLRs.

H. Rules contained in para Nos. 505 and 506 of the IRCA, Coaching Tariff No. 25, Part I (Volume-I) regarding booking of Explosive, Dangerous, Inflammable articles, empty gas cylinders, dry grass and leaves, waste paper, acids, corrosive substances enumerated in the Red Tariff must not be booked by lease holders.

Dangerous articles, such as explosives of any variety including fireworks, inflammable materials such as oil, grease, ghee, paint, dry grass and leaves of any variety, waste papers, acids and other corrosive substances are prohibited to be carried by any person in the compartment.

I. If such articles are found to have been loaded in leased SLR, in contravention of the above para, a fine of Rs. 50000/- shall be imposed on the lease holder. His lease contract will be cancelled. He shall be debarred to participate in the future tenders for One year. However, he may continue the existing contracts of other trains, if any. In addition to this, he shall be liable for legal action as per provision of Indian Railway Act. In addition to above, his registration may also be cancelled as per para 4.15 of FM circular 06 of 2014 depending on the seriousness of the offence.

J. Rules regarding booking and carriage of any type of Explosives and Inflammable materials including LPG Cylinders, Kerosene Stoves, etc., other than those required for security purposes or by the armed forces, by any passenger carrying train must be strictly enforced.

K. While loading/unloading of parcels in the Brake van (SLR), smoking and lightening of cigarette/bidi is strictly prohibited. Lease holder ensure the same.

L. With a view to restrict entry of unauthorized persons, only genuine persons/ customers should be allowed to come in the Parcel Office.

M. It is proved that derailment of a train have been caused by, or to have arisen from improper loading or unloading or due to overloading in the leased vehicle on the part or negligence of leaseholder, a penalty of Rs. 50000/- shall be imposed. In addition to this, Railway Administration may terminate all his contracts and cancel his registration depending upon seriousness of incident. In addition to the above, equipment derailment charges will also be recovered from leaseholder. Signature of the tenderer

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TERMS AND CONDITIONS OF THE AGREEMENT

1.0 Assured supply of leased parcel space: 1.1 Railway Administration will provide 04 tonnes parcel space to the leaseholder in SLR (Ist compartment of front

Brakevan / 2nd

compartment of front Brakevan/ 1st compartment of rear Brakevan) to the leaseholder for the

transportation of parcel traffic on ……………… (days of leasing i.e. daily/ weekly/ bi-weekly etc.) by train No……………….. from ………………….. to ………………with effect from………… (date/month/year) for a period of …………… years.

1.2 The guaranteed supply of SLR /Brake vans/ Parcel vans will be in normal circumstances. In unavoidable

circumstances or operational exigencies, Railway shall not be bound to fulfill its commitment. In such circumstances, lump sum leased freight of that day will be adjusted for next day/ next loading.

1.3. The leaseholder shall be liable to pay Goods and Service Tax and any other charges as imposed by the Central & State Government from time to time for transportation of Goods/Parcels shall be applicable on OFFER RATE in all leasing tenders of SLRs during the contractual period.

1.4 The lease holder will have to pay ‘Development charge’ or any other charges levied by the Railway Administration on the Freight over and above the Lumpsum Leased Freight.

1.5 CTNC and CPS should jointly ensure whether the compartment is SLR before giving the permission for loading. Then only the freight shall be collected according to the capacity of SLR.

2.0 ‘Security Deposit’ to be deposited with Railway Administration 2.1 The leaseholder has deposited Fixed Deposit Receipt / DD for Rs………………vide No………… dated

…………… drawn at ………………………………..Bank (nationalized Bank) as Security Deposit in favour of Sr. DFM, North Central Railway, Jhansi as valid upto the contractual period + three months ie. …………. As ‘Performance Guarantee’. In case of performance failure or non-payment of Railway’s due for whatsoever reason, the Railway Administration shall have the right to encash the same during the period of validity of FDR.

2.2. The DD / FDR of Security Money shall be valid for the period of contract + three months. Similarly, security deposit collected in cash shall be refunded only after three months after expiry of contract period. 2.2 (a)The ‘Security Deposit’ specified for operating different types of parcel leasing contracts is as given below:- Sr. No. Parcel space to be

leased out Security Deposit/Performance

Guarantee Minimum Ammount

Mode of Security Deposit

1. One compartment of brakevan (SLR/SLRD)

Amount equivalent to 10% of Annual contractual value as per lumpsum leased freight (accepted rates) of the leased parcel space

Rs. 1 Lakh FDR or

DD in favour of Sr. DFM/NCR/JHS 2. Parcel Vans(VP) Amount equivalent to 10% of

Annual contractual value as per lumpsum leased freight (accepted rates) of the leased parcel space

Rs. 4 Lakh

The above Security Deposit shall be remitted by the successful bidder within 15 days from the date of issue of LOA. 2.2 (b) SLR: For leasing of parcel space of the compartments of Brakevans (SLRs) there will be three types of

lease depending upon the duration of the leasing contracts, these are classified as follows:

Sr. No. Type of lease Period of lease Mode of lease (i) Long term lease 5 Years Open tender (ii) Temporary lease 30 days at a time Quotation basis (iii) Day to day lease Maximum 10 days at a time Quotation basis

Long term lease contracts shall be awarded for a period of 5 years. There would be no escalation during the first three years in lumpsum leased freight. An annual escalation of lumpsum leased freight at the rate of 10 % per annum on the lumpsum leased freight of the immediate preceding year shall be applicable from the fourth year onwards.

2.2(c) Parcel vans: Parcel vans (VPs/VPHs/VPUs/VPRs etc.) shall be leased-out on round trip basis only on long term contracts through open tenders. Leasing of Parcel vans is not permitted on short term/temporary or day to day basis.

Sr. No. Type of lease Period of lease Mode of lease (i) Long term lease 5 Years Open tender

Long term lease contracts shall be awarded for a period of 5 years. There would be no escalation during the first three years in lumpsum leased freight. An annual escalation of lumpsum leased freight at the rate of 10 % per annum on the lumpsum leased freight of the immediate preceding year shall be applicable from the fourth year onwards.

2.3. In case of failure of the highest bidder/allottee of the contract to start loading within the stipulated period on account of over bidding or failure of the leaseholder to continue the loading during the contractual period without giving notice to railway administration, the “Security Deposit/Performance Guarantee” shall be forfeited.

2.4. In all cases where an existing contract is cancelled/terminated by Railway administration as a punitive measure,

the “Security Deposit/Performance guarantee” shall be forfeited. 2.5 Termination of Agreement: Lease holder shall have right to terminate the agreement after serving 60 days notice

to railway administration. However, lease holder shall not be allowed to terminate the contract before One Year (10 months+2 months notice period) in case of any contract whether it is on short term or long term. In case he


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does so, his security deposit shall be forfeited and he shall be debarred from entering into any tender for Two year. But he shall be allowed to operate existing tender of other trains, if any. (The lease holder can give notice for termination of contract after completion of 10 months. Thus 10 months+2 months (Notice period) =12 months period will be completed. After completion of 1 year period, the leaseholder can be allowed to quit the contract. In such cases, Security deposit will not be forfeited).

2.6 Security deposit of lease holder will be refunded even not fulfilling the condition of 60 days advance notice and condition of completion of 1 year contractual period (subject to clearance of all railway`s dues) provided a notification to that effect is issued by the railway administration or CCM certifies that railway is not in a position to run the service from/up to station as mention in the tender notification and agreement after obtaining views of COM.

2.7 In case of dispute on the part of railway`s obligation, where the lease contract could not operationalised by lease holder or suspended by railway in certain circumstances like change of loading /unloading point not providing service, not providing sufficient time of loading or other operational problems railway administration (CCM) shall be empowered to deal with such situation as deemed fit, depending upon the merit of the case as there are doing de-facto. If later on , the problem is resolved by railway the intervening period involved in resolving such dispute (within non operationalisation of contract /non loading by the lease holder due to dispute ) will be treated as “Dies-Non “.

3.0 Validity of contract and lumpsum leased freight payable 3.1 The contract for leasing will commence with effect from ………………. (date/month/year) and it will remain valid up

to …………………(date/month/year) for a period of ………….. years. The lumpsum leased freight payable for leasing of 4. Tonnes parcel space in the ….…SLR…. by train No……………..… from ………………. To ……………………./ shall be Rs……………. for each single journey.

3.2 There shall be no escalation of lumpsum leased freight during the contractual period on account of Budgetary or any other increase in the tariff rates.

3.3 The surcharge leviable for bulky articles will not be applicable under the scheme as handling /loading/unloading is done by the leaseholder.

3.4 The leaseholder shall not compete with Railways for the traffic being proposed or moved by the Railway for parcel/ luggage transport.

3.5 The lump sum leased freight shall be payable in advance for the entire carrying capacity of leased parcel spaceIrrespective of its actual utilization of parcel space by the Leaseholder except in case of leave or exemption as mention under para 20 and 21 of FMC 6 of 2014 ( comprehensive parcel leasing policy).

3.6 The Leaseholder shall be liable to deposit the lump sum leased freight as mentioned in para 3.1 above at the originating station itself with Chief Parcel Supervisor ……………………within business hour of parcel office.

3.7 In case of leasing of SLR on round trip basis, 50 % of the agreed upon lumpsum round trip leased freight would be deposited at each end.

4.0 Advance payment of lumpsum leased freight 4.1 The Leaseholder shall be required to deposit the lumpsum leased freight in advance as mentioned below at the

originating station in case of SLR. 4.2 Payment of lumpsum leased freight should be one day in advance from the nominated day of loading. Accordingly,

leaseholder shall be required to deposit lumpsum leased freight one day in advance from the nominated day of loading.

4.3. In view of deposition of ‘Lumpsum leased freight” in advance, ‘Money Receipt’ will be issued to the leaseholder(s) for entire capacity of leased parcel space from lease originating to lease terminating station. Details of collection of advance “lumpsum lease freight” should be given in the Money Receipt itself indicating the following:-

i. Date of collection of ‘ Lump Sum leased freight’

ii. Name of leaseholder

iii. Train No.

iv. Type of lease(SLR/VP)

Capacity of parcel space leased out

v. Date of loading of leased parcel space

vi. Amt of lump sum leased freight

4.4. Parcel Way Bill will not be issued in case of leased parcel traffic. Only money receipt will be issued to lease holders

for the amount of advance lumpsum lease freight deposited for entire parcel capacity from lease originating to lease terminating station indicating full particulars as per para 4.3 above.

4.5. Leaseholder shall be liable to produce clear photo copies of the money receipt as Documentary proof in regard to payment of lump-sum leased freight for leased SLR of a particular day at any time while transporting his consignment.

4.6. If leaseholder fails to load leased parcel space on any specific day without prior permission of Railway Administration, the lump-sum leased freight of that day shall be forfeited.

4.7 If the leaseholder fails to deposit the freight one day in advance from the nominated day of loading, 5% surcharge on lumpsum leased freight will be levied.

5.0 Adjustment in advance lumpsum leased freight due to non-loading of Brake van (SLR) 5.1 Railway administration shall give guaranty to provide leased parcel space of the Break vans as per terms and

condition of the agreement how ever in case of railway operational exigencies such as termination of train short of destination or cancellation of service due to floods foggy weather derailment /accident , breach of line, interruption of traffic or any other operational reason, railway administration shall not be held responsible for not providing the


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guaranteed service for leased parcel space. Railway administration shall not be held responsible in non supply of lease parcel space on account of non availability of SLR due to being marked sick or due to supply of stock to the

higher priority group for any other operational exigencies. In such cases lump-sum leased freight of that day will be adjusted for next loading .

5.1. As mentioned below in para 5.1.(i) and 5.1.(ii), where non-loading of parcel space by leaseholder is not due to lease holder’s fault, lumpsum leased freight charges of that day deposited in advance will be adjusted against the next payment due and one day’s /trip’s less lumpsum leased freight charges collected accordingly. In case the day happens to be in the last period of the lease contract, then the advance lumpsum leased freight paid will be adjusted against the advance lumpsum leased freight payable by the leaseholder for any other leasing contract that he has at that station. In case the advance lumpsum leased freight cannot be adjusted in this manner, then the same shall be granted as a refund.

5.2 Adjustment of Lump sum leased freight- When the leased space is not made available by the Railways due to unavoidable circumstances including one of the following:-

i. damage to inside walls of SLR due to theft during previous trip, ii. breakage of floor, iii. non-availability of front SLR iv. SLR/SLRD sealed through to destination by railway staff at originating station, v. carriage of dead body in SLR compartment, vi. change of platform at the last moment, vii. Restriction to bring parcels on platform due to security arrangements for VVIP movement, important functions etc. viii. Agitation/strike by railway staff, etc. ix. When train is running on diverted rout and does not pass through the station where loading /unloading facility is

provided 5.3. When the leaseholder is not able to load the parcel space due to unavoidable circumstances including

one of the following :- (i) Public agitation, Bandh, etc.

( ii ) Natural calamity like earth quake , floods , breach etc or on the day of state /nation`s election 5.4 In case of circumstances mentioned in para 5.2 & 5.3 above , when parcel space is not utilized for loading for no,

fault of lease holder , he shall be exempted for payment of freight for that particular day (non loading) subject to verification of circumstances by multiple disciplinary team comprising representative of commercial, mechanical and security departments nominated for this purpose. If freight is deposited in advance it may be adjusted against the next loading of payment. In case the freight cannot be adjusted in this manner then the same may be granted as refund.

5.4.1 (i) In case of short termination of train service the lease holder will be allowed to avail the service up to the destination /trains terminating station, up to which train is running and freight shall be collected proportionately up to that destination.

(ii) If the lease holder does not want to avail the service up to short of destination, he may be exempted, provided (A) An application is made to CCM, for exemption of loading and payment of lumpsum leased freight on the day of

such disruption, (B) CCM certified the operational constrains after consultation with COM. 5.5 In all other cases if the lease holder fails to load the SLR, advance lumpsum leased freight collected will be forfeited.

5.6 If the lease holder has the genuine reason for not loading on that day he may prefer a claim for refund to CCM which will be dealt with on merits.

5.7. Normally Dead Body should not be carried in the brake van (SLR) and as far as possible these should be loaded in the SLR of those trains which have not been leased. If no such train is available, then the Dead Body should be loaded in the SLR of a leased train and the lease holder granted lump sum leased freight adjustment for one day’s non-loading.

5.8 If expiry of registration falls within the contractual period of any contract the leaseholder shall be required to renew the registration well before expiry of registration. The registration fee deposited earlier will be carried forward. However, the lease holder shall be required to deposit the difference in old and new registration fee, if any, at the time of renewal of registration. The scheme for registration of lease holders will be a continuous process and open throughout the year.

6.0 Grant of leave to leaseholder 6.1 M/s ……………………………………is entitled for leaves as per his declaration/entitlement. 6.2 Lease holder may avail leave as mentioned in the tender form. Provided that lease holder may avail 1 day leave

after 30 lease operations only. A maximum of 12 leaves may be availed during the year in case of daily train. In case the lease holder exceeds the number of leave days as mentioned in the tender form he shall have to pay full freight of that day.

6.3 If the tenderer does not mentioned any leave in the column of leave of the tender form, no leave will be granted. 6.4 If the lease holder desire to avail leave on any day, he shall be required to give notice to CPS of originating station

with copy to concerned division, at least 24 hrs in advance before the scheduled departure of the train.. 6.5. The provisions of leave shall be made applicable only for leasing contracts, which have been leased out for Long

Term or Short Term basis at the rate of maximum of 1 (one) day’s leave for 30 lease operation. In case of weekly/bi-weekly trains, the leave would be granted at the rate of 1 day for 30 trips of the train.

6.6. This leave can be availed by the leaseholder as per his choice of national holidays like 15th August, 26th January,2nd

October or regional festivals such as Holi, Diwali, Bihu, Pongal etc. In all such cases, adjustments in lump sum leased freight will be allowed for subsequent/future loading by the same leaseholder at the station itself. Leave can be accumulated and be availed of at one time also. At the end of each year, accumulated leave would lapse, and balance leave at the start of next year will start from zero.


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6.7 If it is found to have been loaded space by the leaseholder from any of the intermediate station on the day (s) of leave /exemption/non-loading permission, the following action will be initiated

i. Cancellation of registration and forfeiture of registration fees. ii. Termination/cancellation of all existing leasing contract operated from Jhansi division along with forfeiture of

security deposit. iii. Leaseholder would be debarred for 5 years from fresh registration.

7.0 Failure of leaseholder in fulfilling the obligation after having started loading:

7.1 On allotment of contract, the successful bidder (Lease holder) shall be required to commence the loading within the period of 15 days. Failing which the contract will be terminated and earnest money and security deposit will be forfeited.

7.2 The accepting authority shall be empowered to condone the delay on the merits of the case on written application from leaseholder and give another 15 days (maximum period) to the leaseholder for commencement of contract.

7.3 If the highest bidder fails to start the lease contract, he must be debarred at least two years from participating in the tender in that division /Zonal Railway.

7.4 If the leaseholder fails to load leased SLR on any day without any genuine reason and without prior permission of the Railway administration, the lump sum freight for that day shall be forfeited.

7.5 If the leaseholder after commencement of loading in leased SLR fails to operate the contract continuously for 10 days without giving any notice, his contract will be cancelled and security deposit forfeited.

7.6. In case of three such failures within a period of 5 years, his registration will be cancelled along with other penalties as mentioned in FM Circular No. 6 of 2014 para 4.15.

7.7. If the registration of a leaseholder is cancelled as a punitive measure, either for reasons of repeated overloading or for repeated failure to start loading after award of contract, or for attempt to deliberately defraud railways or for repeated violation of any of the existing stipulations where cancellation of registration has been legislated as the penalty, then the entire registration fee would be forfeited. In addition to forfeiture of registration fee, all his existing leasing contracts being operated from that division would also be cancelled. However, contracts can be cancelled/ terminated by the Railways with the approval of tender accepting authority. In addition to cancellation, such a leaseholder would be debarred from fresh registration for a period of 5 years.

7.8 Appeal against cancellation of registration will lie to CCM. 7.9 If it is not feasible for the leaseholder to continue the contract due to fluctuation in the market or any unforeseen

reason, leaseholder can terminate the contract by giving 60 days notice to the Railway administration subject to completion of one year contractual period. In such cases security deposit will not be forfeited.

7.10 Whenever there is a change in originating or terminating station or short termination of service of a train by railway administration and leaseholder of existing contract is not willing to continue the contract, he may be allowed to do so. In such cases security deposit will be refunded even not fulfilling the condition of 60days advance notice and condition of completion of one year contractual period (subject to clearance of all railway dues) provided a notification to that effect is issued by the railway administration or CCM certifies that railway is not in position to run the service from /up to station as mention in the tender notification and agreement.

8.0 General terms and conditions of the scheme;

Note; Leaseholder shall be solely responsible for submitting the following details to CPS to fulfil data’s in PMS concerned before operation of the lease:-

i – Name and address of the Leaseholder, ii – Firm’s Name and address, iii – Phone Nos.- Office , Residence & Mobile. iv- Address Proof i.e. Voter ID, Passport, Aadhar card, PAN Card & Driving License(Attested Copy), v – Whether he has Electronic or Manual Weighing machine, vi – Bank Name & Branch, Account No., IFS Code, MICR Code ( Attested copy of Pass Book ), vii – Details of registration (Attested Copy of lease holder Registration Certificate), viii - Details of Goods and Service Tax/ GST / PAN( Attested Copy of Registration Certificates), ix - Annual turnover of business of last three years along with CA’s Name, CA ‘s address & Date of Audit, x - CA’s Registration No. ( Attested Copy of Registration Certificate), xi CA’s E-mail ID and xii – Name, Address and Mobile No. of three persons authorized by Lease Holder who will handle the leasing work. 8.1 Railway staff will not supervise loading/unloading of parcels at originating/destination /intermediate station. 8.2 Leaseholder shall be solely responsible for canvassing, acceptance, booking, handling, loading/unloading,

documentation and delivery of parcel etc. from the parties concerned at originating, destination and intermediate stations. Leaseholder will put his identification mark/labels to differentiate consignments of his various customers loaded in leased Brake van.

8.3. Leaseholder shall padlock the Brake van/Parcel van. In addition to the leaseholder’s padlocks, the railways will put his seal on Brake van.

8.4. The leaseholder shall bring the parcels and load in the leased Brake Van attached to passenger carrying train at specific platform where the train has been placed.

8.5. In case detention to a train beyond the scheduled stoppage takes place on account of loading/unloading by the leaseholder, a fine of Rs.5000/- shall be imposed for each such occasion.

8.6. Leaseholder shall load only such commodities, which are permissible to be booked as ‘Parcel’, under prescribed Railway Rules.


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8.7. The leaseholder shall be responsible to take following precautions to prevent incidence of fire in the Brake vans carrying trains:-

i. The leaseholder shall be responsible for proper supervision of loading/unloading to avoid any hazardous situation, also ensuring proper locking of the doors of Brakevans. All the consignments should not be loaded at one place or direction of the vehicle. It should be evenly distributed /spread out in the vehicle equally.

ii. Adequate space must be left between roof and the top layer of the packages loaded in the Brake van to avoid direct contact with the ceiling and electric lamps. The leaseholders must ensure the same.

iii. Smoking and lightening of cigarette / bidi in the Brake van (SLR) is strictly prohibited while loading/unloading parcels. Leaseholder will ensure the same.

8.8. Commodities listed in Red Tariff, offensive, contraband, dangerous, explosive, inflammable materials and any other commodities which are prohibited by the Railway or banned by the Civil Authorities from time to time shall in no case be allowed to be loaded in the leased Brake van.

8.9 If such articles are found to have been loaded in leased SLR, in contravention of the above rules, a fine of Rs.50,000/- shall be imposed on the leaseholder. His lease contract will be cancelled. He shall be debarred to participate in the future tenders for one year. However, he may be continue the existing contracts of other trains, if any. In addition to this, he shall be liable for legal action as per provisions of Indian Railway Act. In addition to above, following action may be initiated on the seriousness of the offence.

i. Cancellation of registration and forfeiture of registration fees. ii. Termination/cancellation of all existing leasing contract operated from Jhansi division along with forfeiture of

security deposit. iii. Leaseholder would be debarred for 5 years from fresh registration. 8.10. In addition to above, in case of serious violation, leaseholder shall be liable to be prosecuted as per provision in Rly.

Act1989. 8.11. Leaseholder shall also be liable for any loss, injury or damage which may be caused by reason of bringing such

offensive goods on the train as per provisions of Railways Act 1989. 8.12. The leaseholder shall be liable to made good any damage caused to the Brake Van or platform or any other Railway

property while handling parcel packages by the Leaseholder or his agent either at booking station or destination station or during transit. The assessment of damage made by the Railway will be final and binding on the Leaseholder.

8.13. In case of false declaration of any commodity, the leaseholder and owner of the goods shall be punishable under section 163 of Railways Act 1989.

8.14. “Percentage Charges” shall not be realized from the leaseholder. However, claims will be settled on merits of the case under railway rules applicable to consignments booked at owner risk after verification of records but in no case it shall exceed Rs.50/- per kg. of the weight of such goods. The Railway may call upon the leaseholder to prove the deficiencies by documentary evidence and such other documents as may be deemed necessary before admitting any claim.

8.15. The Railway shall reserve the right to open the padlock and seals to trans-ship the parcels/ packages of the leased Brake Van in unavoidable circumstances like accidents, strike, hot axle etc. Cost of trans shipment, if any at enroute station will have to be borne by the leaseholder.

8.16. The Railway and other concerned departments shall reserve the right to check the contents of the packages at any time to see that no dangerous, explosive, offensive, contraband or any other banned articles are loaded.

8.17 Division shall earmark some space (wherever feasible) within station premises for use of leaseholders for (i) stacking their consignments and (ii) keeping their trolleys.

8.18. Leaseholder will be allowed to load/unload parcels within the schedule stoppage time of train from the Brake vans of a Mail/ Express train at intermediate station(s) where stoppage time of train is 5 minutes or more with prior permission of the Railway administration for loading/unloading of parcels at that intermediate stations(s).

8.19. In Metropolitan cities served by more than one railway station, loading/ unloading of `parcels from the leased Brake van will be permitted only at train’s originating / terminating station. The leaseholder shall not be allowed to load/unload the parcels from the leased Breakeven at any other intermediate station of sub-urban section of metropolitan cities.

8.20. Leaseholder shall complete loading/unloading operation within a maximum period of 30 minutes at originating station and destination station. He shall padlock the Brake van five minutes before the schedule departure of trains at originating station so that railway staff may seal the doors of Brake van.

8.21 Leaseholder shall complete loading/ unloading operation from leased Brake van/ Parcel Van within the scheduled stoppage time of the train at intermediate station. Detention of train on account of loading, unloading of parcels in the leased Brake van at originating or intermediate or destination station, shall, in no case, be allowed.

8.22. Any detention caused to the train on account of loading/ unloading of parcels on the part of Leaseholder will render him liable for payment of demurrage/warfare charges as applicable to public. In case detention to a train beyond the schedule stoppage on account of loading/unloading of parcels in the leased Brake Van by the leaseholder, leaseholder shall be liable to pay a fine as imposed by Railway Administration. In case of repeated incidences of detention of train at intermediate station on the part of leaseholder, the Railway Administration shall have the right to impose higher fine or terminate lease contract.

8.23. No check of prescribed packing condition will be made by the Railway staff at the time of loading which will be the sole responsibility of the Leaseholder. Any damages due to packing condition of mutilation due to transit shall be the responsibility of the Leaseholder. The consignment will be accepted on “said to contain’ basis.

8.24. The leaseholder shall carry parcels and packages etc. at his own risk and responsibility. He shall be responsible for loss and damage to parcel and packages for any act or omission on his part or his representatives and will have to indemnify Railway Administration.


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8.25 Free time for loading and unloading of parcels in leased parcel vans: - Three hours free time from the time at which vehicle is placed in position for loading or unloading, is allowed for loading or unloading of parcels in case of leased parcel vans at originating and destination stations of parcel vans.

8.26 The representative of the courier company/lease holder will be suitably counselee by the leaseholder about the ability of guard brake valve and related equipment and strictly instructed not to touch /interfere/damage/use the same in any manner. In case of any misuse of this equipment or damage of the same a penalty of Rs 5,000/-(per occasion) would be imposed to the lease holder/courier

8.27 In case of the courier company/lease holder does not wish to send his representative in the Asstt. Guard Cabin and wants to padlock the same, he may do so. However in that case no loading/unloading at intermediate station would be permitted and Asstt Guard Cabin would be locked through the destination. The lease holder would not be allowed to padlock the AGC in case of en route reversal of brake van is involved.

8.28 Leaseholder shall maintain/keep all the record related to transportation of parcels. The lease holder shall be liable to pay various taxes directly to the concerned authority for levy of sales tax, Service tax, Swachh Bharat Cess and any other tax imposed by Central Government or State government or municipal Corporation.

8.29 Railway shall not be responsible for the declaration made consignor regarding applicability of the GST & other tax payable from time to time on a particular commodity. Thus onus of providing correct information lies with the leaseholder only.

8. 30 Live stock will not be permitted to transport in the leased parcel space, SLR/VP. 8.31 In cases of parcel leasing contracts, which has been awarded by other divisions/zonal railways for trains, which

originates from other than Delhi area but pass through DLI/NDLS/NZM stations and loading / unloading permission for the leased SLR is granted at DLI/NDLS/NZM station (being intermediate), may also be covered under the ambit of exemption on loading on the days of restriction, on the occasion of Republic Day & Independence Day on account of security reasons. The exemption for loading of leased SLR from originating station may be considered by the zonal railways keeping in view the (i) on receipt of written request from the leaseholder; and (ii) exemption should be only for such days when the train passes/touches at DLI/NDLS/NZM stations on the day(s) of the restriction (during Republic Day & Independence Day).

8.32 Weighment of outward leased parcel traffic:- The originating station shall weigh at least 20% of the total leased traffic on daily basis, in such a manner that entire leased traffic, originating from a station, is weighed in rotation. (for example – if at ‘A’ station, 20 SLRs are running on lease, the parcel staff of that station shall weigh the parcels of at least 4 SLRs daily so that entire leased SLRs i.e. 20 SLRs shall be covered in a week). Records of such weighment should be mentioned /kept in weighment register.

8.33. Adequate space must be left between roof and the top layer of the packages loaded in the SLRs to avoid contact with the ceiling and electric lamps. The private parties/leaseholders must ensure the same.

8.34. After, completion of loading, lights provided in the luggage portion of the Brake van (SLR) must be switched off to eliminate possibility of short circuiting. Guard must ensure that all the lamps in the luggage compartment/ portion of the Brake van (SLR) are switched off.

8.35. The Guard responsible for loading/unloading of packages in SLRs should exercise proper supervision to avoid any hazardous situation, also ensuring proper locking of the luggage portion of the SLRs.

8.36. Rules contained in para Nos. 505 and 506 of the IRCA, Coaching Tariff No. 25, Part I (Volume-I) regarding booking of Explosive, Dangerous, Inflammable articles, empty gas cylinders, dry grass and leaves, waste paper, acids, corrosive substances enumerated in the Red Tariff must not be booked by lease holders.

Dangerous articles, such as explosives of any variety including fireworks, inflammable materials such as oil, grease, ghee, paint, dry grass and leaves of any variety, waste papers, acids and other corrosive substances are prohibited to be carried by any person in the compartment.

8.37. If such articles are found to have been loaded in leased SLR, in contravention of the above para, a fine of Rs. 50,000/- shall be imposed on the lease holder. His lease contract will be cancelled. He shall be debarred to participate in the future tenders for One year. However, he may continue the existing contracts of other trains, if any. In addition to this, he shall be liable for legal action as per provision of Indian Railway Act. In addition to above, his registration may also be cancelled as per para 4.15 of FM circular 06 of 2014 depending on the seriousness of the offence.

8.38 Rules regarding booking and carriage of any type of Explosives and Inflammable materials including LPG Cylinders, Kerosene Stoves, etc., other than those required for security purposes or by the armed forces, by any passenger carrying train must be strictly enforced.

8.39 While loading/unloading of parcels in the Brake van (SLR)/Parcel Van (VP), smoking and lightening of cigarette/bidi is strictly prohibited. Leaseholder responsible for loading / unloading of parcels will ensure strict compliance.

8.40 With a view to restrict entry of unauthorized persons, only genuine persons/ customers should be allowed to come in the Parcel Office.

8.41 It is proved that derailment of a train have been caused by, or to have arisen from improper loading or unloading or due to overloading in the leased vehicle on the part or negligence of leaseholder, a penalty of Rs. 50,000/- shall be imposed. In addition to this, Railway Administration may terminate all his contracts and cancel his registration depending upon seriousness of incident. In addition to the above, equipment derailment charges will also be recovered from leaseholder.

8.42 During the currency of contract, if required the request for loading/unloading at new/additional intermediate stations

(which has not been mentioned by the tenderer in the tender form) may be considered by competent authority. 9.0 Leasing of brake vans (SLRs) of ordinary passenger trains: 9.1 The leaseholder shall be permitted to load/unload the parcels from/to all intermediate stations coming in the way of

the journey of that specific ordinary passenger train irrespective of the stoppage time of train at that station(s). 9.2 Apart from Parcels, even bulk commodities of freight traffic may also be permitted to be carried by the leased brake

vans (SLRs) of ordinary passenger trains. Commodities would comprise either bagged consignment (food grain, cement, fertilizer etc) or packaged consignment. Loose consignments such as coal, sand etc. should not be permitted.


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9.3 Leaseholder shall be liable to ensure that quantum of traffic for any one road side station is such that loading/unloading can be completed within the scheduled stoppage of the train.

9.4 LEASING OF PARCEL VANS FROM INTERMEDIATE STATIONS:- 9.4A.1.After a leased Parcel Van has been placed for loading/ unloading; the same must be completed within the free time

allowed. In case a leased Parcel Van is detained beyond free time for loading/unloading, normal demurrage charges would be levied.

94A.2. In case the leased Parcel Van cannot be attached to the nominated train due to excess detention on account of the leaseholder, then the advance lump-sum leased freight deposited will be forfeited only for the outward journey. The leaseholder has to deposit fresh freight amount for hauling the parcel van on the next nominated day of service.

10.0 Stacking/Removal of consignments on/from platforms: 10.1 At originating station, leaseholder can stack his consignments 2 hours before the scheduled departure of the train in

case of leased SLRs. In case of early morning trains leaving before 6.00 hrs. Lease holder may stack his consignments after 22.00 hrs and keep them overnight at the platform to the extent permissible only at the originating station. Similarly, at train terminating stations, leaseholder must remove his consignments within a maximum of 2 hours after the actual arrival of the train in case of lease SLRs.

10.2 In case of late night trains arriving after 22.00 hrs. lease holder may stack his consignments overnight at the platform up to 6.00 hrs to the extent permissible only at the train terminating station.

10.3 At all intermediate stopping stations en-route where loading/ unloading is to be carried out; leaseholder can stack his consignments 1 hour before the scheduled departure of the train in case of lease SLRs.

10.4 In cases where clearance from Excise Officials is required for removing the consignment from the platform extra stacking time may be permitted which should be 1 hour after the opening of Excise office.

10.5 Parcels awaiting loading at originating station or awaiting removal at destination station should be so arranged/stacked so as not to cause any inconvenience in the free movement of the travelling passengers.

10.6 Chief Commercial Manager of the Zonal railways may increase/reduce the stacking time keeping in view the availability of space, traffic-load at that station/terminal and restriction imposed by local administration on road-movement.

11.0 Preparation of ‘Manifest’ : 11.1 The leaseholder shall be required to prepare detailed (in the prescribed format as given in annexure-B)‘ Manifest’ for

consignments being transported by him in leased SLR. Lease holder shall also declared in prescribed format as given in Annex-B .

11.2 ‘Manifest’ will mention full particulars of train no., date, details of lease space, details of payment of lumpsum leased freight, Money Receipt number etc.

11.3 The lease holder shall be required to declare the content of each package /consignment in the manifest and put up the label (Pest on label or through ink) describing the contain of each package /consignment transported by him in leased SLR. The leased holder must ensure that before loading of consignment description has been mentioned on each package /consignment

11.4 The lease holder shall be required to prepare details ‘Manifest’ for consignments being transported by him for each combination of loading & unloading station indicating station wise details of number of consignments loaded in the leased parcel space(SLR). However in case of loading from an originating station to different destinations only one manifest is required to submit by the lease holder.

11.5 Each ‘Manifest’ will be prepared in 4 copies to be used as follows: i. 1

st copy to be retained by the leaseholder as his ‘record’.

ii. 2nd

copy to be retained by parcel office of loading station as ‘record’. iii. 3rd and 4th copies will be kept in the leased parcel space near the door, preferably in a transparent polythene folder/bag.

iv. 3rd copy to be retained by parcel office of unloading station as’ record’ v. 4th copy to be returned back to the leaseholder signed and stamped by the parcel staff of the unloading station. This

will serve as an authority to remove consignments at destination station. 11.6 No Railway Receipt will be issued by railway for consignments being transported in leased parcel space. 11.7 Only ‘Money Receipt’ will be issued to leaseholders for the amount of advance lump sum leased freight deposited

for entire capacity of leased parcel space from lease originating to lease terminating station indicating full particulars. 11.8 The lease holder shall be liable to mention complete address of consignor or Consignee in the Manifest. In case

consignments are meant for sale ‘Goods and Service Tax’ Registration Number must be obtained from consignor. 11.9 In case of consignments where consignor gives declaration that the consignment is ‘Not for sale’ or that ‘No Goods

and Service Tax is applicable’ on the commodity booked, then goods and service tax Register Number is not require to be mentioned. However, leaseholder shall not be held responsible for authenticity of address and other details as given by the consignor or consignee to him. For all these declaration, responsibility will rest with consignor/ consignee.

11.10. All the copies of each ‘Manifest’ will be signed by leaseholder or his authorized representative. 11.11 All the copies of ‘Manifest’ will be signed and stamped by the parcel staff of originating station who will retain the 2

nd

copy as ‘record’ and return the other copies to the leaseholder. 11.12 2

nd copy of the manifest must be submitted at the parcel office by the leaseholder or his representative before

starting loading in the leased compartment. 11.13 Representative of the leaseholder shall be authorized to takeover and remove consignments from station premises on the

basis of the 4th copy of’ Manifest’ duly signed and stamped by the parcel staff of unloading station. This will be treated as an authority to take delivery and remove the consignments from railway station

11.14 The Leaseholder shall be prima-facie responsible for correctness of entries made in ‘Manifest’ as well as actual number of consignments physically loaded/ available in the leased Brake vans.

11.15 In case number of packages found are excess than the packages shown in the Menifest , a penalty of Rs. 5000/-per vehicle shall be recovered even when the weight of the parcels loaded in the vehicle is within the permissible carrying capacity of the vehicle.


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11.16 In case the numbers of packages found are less than the packages that mentioned in the Manifest , no penalty shall be recovered, provided the total weight of the packages are within the permissible carrying of the vehicle.

11.17 It will be the responsibility of leaseholder to ensure that total weight of consignments loaded in leased parcel space is not beyond the permissible carrying capacity of vehicle leased out to him between any leg of its journey. Penalty for overloading will be imposed as per para 13.0.

11.18 It will be the responsibility of leaseholder to ensure that total weight of consignments loaded in leased parcel space is not beyond the permissible carrying capacity of that vehicle/unit leased out to him between any leg of its journey. Punitive charges for overloading has been imposed as per para 27 of FM circular No.06 of 2014.

11.19. The lease holder shall be required to prepare detailed “Manifest” for consignments being transported by him for each combination of loading & unloading station indicating station wise details of number of consignments loaded in the leased parcel space (SLR/VP). However, in case of loading from an originating stations to different destinations, only One Manifest is required to be submitted by the lease holders for example:-

Originating Destination No. of Description of Weight in

station station consignments consignments Qtl.

(i) Delhi Aligarh 30 Electric goods 07.00

(ii) Delhi Kanpur 20 Hosiery 06.00

(iii) Delhi Jhansi 40 Machinery Parts 15.00

(iv) Delhi Gaya 10 PC Monitor 05.00

(v) Delhi Dhanbad 10 PC Monitor 05.00 Similarly, lease holders shall be required to submit single Manifest for loading of Parcels from an intermediate station to

various destinations, for example:- Originating Destination No. of Description of Weight in

station station consignments consignments Qtl.

(i) Kanpur Jhansi 05 Machinery Parts 02.00

(ii) Kanpur Gaya 10 PC Monitor 01.00

(iii) Kanpur Dhanbad 10 PC Monitor 01.00

11.20. The leaseholder shall be required to declare the content of each package/consignment in the ‘Manifest’ and put

up the level (Past-on-level or through ink) describing the content in each package/consignment to be transplant by him in the leased SLR. Lease holder must ensure that before loading the consignment description has been mention on each packages/ consignment. In case mis-declaration of commodity loaded in the leased SLR, penalty shall be imposed as per extant rule.

12.0 Identity Cards / Labour Platform Permits/ Vehicle Pass etc.: 12.1 Divisions/zonal railways will issue laminated Photo identity cards to all registered leaseholders for purpose of

their Identification in station premises, which will be valid for 1 year only. On expiry the same will be reissued annually.

12.2 Laminated Photo identity cards will also be issued to 3 authorized representatives of all registered lease

holders having validity of 1 year.

12.3 The Laminated Photo Identity Cards, issued by leaseholder in favour of his labourers, will be counter-signed by Chief Parcel Supervisor on behalf of Station Manager/Station Superintendent/Master. The labourers will be allowed to enter in theplatform/railway premises to perform loading/unloading operation from/to leased parcel space on the basis of Laminated Photo Identity Cards. No separate Platform Permits will be issued. The details of leaseholder and their labourers will be maintained by Chief Parcel Supervisor. These details will also provide to Station Manager/Station Superintendent/Master.

12.4 Number of labourers required for handling of leading/unloading operation shall be decided by DCM/Sr.DCM keeping in view the quantum of lease traffic and availability of time to arrange loading/unloading operation in the leased SLR.

12.5 Checking of labourers should not be resorted to while loading/unloading is in progress and such checks should

only be conducted after its completion.

12.6 Each lease holder may be given entry pass for 2 vehicles for each 04 tonne of SLR space. These will be issued by Chief Parcel Supervisor (on behalf of Station Manager/Station Superintendent/Station Master) and will be valid for 01 year (Calendar Year). On expiry the same will be renewed annually.

12.7 With a view to restrict entry of unauthorized persons, only genuine persons/ customers should be allowed to come in the Parcel Office.

12.8 Leaseholder shall be required to submit copy of Registration Certificate, copy of Letter of Acceptance (LOA) and copy of Agreement of the lease contract at intermediate stations (where loading/unloading is permitted) and also at destination station. The leaseholder shall also submit written declaration along with all the relevant details and photograph of his authorized representative. On receipt of these documents, the Chief Parcel Supervisor (on behalf of Station Manager/Station Superintendent/Station Master) of intermediate/destination station will permit the representative of the lease holder and his labours to regulate loading/unloading operation. The representative of the lease holder at intermediate/destination station(s), will issue Laminated Photo Identity Cards to his labourers as per the laid down procedure.


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13.0 Over loading: 13.1 Overloading in SLR:

i. Weight of each individual package is not required to be checked. Only the total weight of the consignments loaded in the vehicle would be checked. In case of SLR, weight of the consignments should be checked for each 4 tonne compartment separately, and it must be within the permissible limit for each compartment. Under-loading in one 4 tonne compartment will not mean that the other 4 compartment can be over loaded.

ii. If weight of parcels exceeds the permissible carrying capacity of any coaching vehicles viz Brakevans and charges/Punitive charges shall be recovered from the consignor/leaseholder as follows (i) Normal lump sum leased freight for weight in excess of permissible carrying capacity of vehicle + (ii) punitive charges equivalent to six times the freight of scale-R for entire excess weight from origin to destination irrespective of point of detection + (iii) a penalty of Rs 10,000/- per vehicle.

iii. Levy of penalty on account of over loading at an earlier point does not permit the leaseholder to transport parcel beyond the permissible carrying capacity of the vehicle at later stage or between any leg of it`s journey. In case of loading /unloading is carried out at an intermediate station(s) after 1

st check point and overloading is detected

at the later stage, the railway administration shall have the right to impose ‘two times the above mentioned penalty’. In addition to above penalty, Railway will terminate the contract after fourth fault and forfeit ‘security /performance deposit’.

iv. In case weight of parcels in a vehicle is found to be overloaded by more than 5% of the leased capacity or 1 tonne whichever is less then the excess weight would be off loaded at the point of detection and lease holder will have to take delivery of this part consignment on ‘as is where basis is’ basis. Railway will not be held responsible for any damage, deterioration or loss to the excess consignment due to off loading parcels. Overloading of parcels beyond permissible limit shall in no case be allowed to be carried in vehicle.

v. In case leased consignments are detained by railway authorities for weighment purpose, no wharfage would be charged.

vi. Division where such excess weight is detected would communicate to the lease allotting division/railway, which in turn will take necessary action like termination of lease, cancellation of registration etc.

13.2. PUNITIVE CHARGES FOR OVER LOADING IN PARCEL VANS:-

I. Tolerances Limit: With a view to take care of weighment tolerance, tolerances of 0.5 tonnes on permissible carrying capacity may be permitted to take care of weighment scale variation. The limit of tolerance will be applicable in case of only Parcel Vans (VPHs/VPs/VPYs etc.)

II. If weight of Parcel van exceeds the permissible carrying capacity of vehicle but it is within the prescribed limit of tolerance, normal freight shall be charged from the consignor/consignee/leaseholder for actual weight in excess of permissible carrying capacity of vehicle.

III. If weight of parcels loaded in the Parcel Van is found beyond the permissible carrying capacity +Tolerance,

charges/punitive charges shall be recovered from the lease holder as follows:- (i) Normal lumpsum leased freight for weight in excess of permissible carrying capacity of vehicle+(ii) Punitive charges equivalent to six times the freight at scale–R for entire excess weight from origin. to destination, irrespective of the point where such over loading was detected + (iii) a penalty of Rs. 10000/- per vehicle.

IV. In addition to this above, a penalty, Railway will terminate the contract after 4th (Fourth) default by forfeiting

‘Security/Performance deposit’. V. Railway Administration shall have the right to terminate that particular contract or even terminate all the contracts

running on that division/Railway of a leaseholder and cancel the registration of leaseholder in view of seriousness of the case or repeated violation of rules. Imposition of such penalty shall solely be on the discretion of the Chief Commercial Manager (FM) of the zonal railway for tenders finalized at HQ level and Divisional level Railway Manager in case of tenders, which are finalized at divisional level.

VI. Levy of penalty on account of over-loading, at an earlier point, does not permit the leaseholder to transport parcels beyond the permissible carrying capacity of vehicle at a later stage or between any leg of it’s journey. In case loading/ unloading is carried out at intermediate stations(s), after 1

st check point and overloading is detected at later

stage, the Railway Administration shall have the right to impose “Two times the above mentioned penalty”. 13.3. Efforts should be made to conduct re-weighment in presence of the concerned leaseholder or his representative.

The report of re-weighment result should be countersigned by the CPS. The party concerned will also countersign on the relevant record.

13.4. In case of refusal by party to counter–sign, then weighment clerk, TXR or RPF staff and CPS of the station will sign the weighment statement and the same will be binding on the both parties.

13.5. Weighment of Parcel Van (VPSs/VPs/VPUs etc.) should be done once preferably at the originating station or at the destination station on an in-motion-weighbridge. As the in-motion-weighbridges are certified by the concerned departments of State Government from time-to time, second weighment should not be permitted on Party’s request.

13.6. No wharfage will be charged in case if consignments are detained by Railway authorities for weighment purpose. 13.7. While asking for re-weighment of leased SLR by Railway officials, providing of labour assistance is the sole

responsibility of the leaseholder failing which his security money will be forfeited. 13.8. Multi-Disciplinary Teams will comprise of representatives (on duty) from following departments: I. Commercial Department – Parcel staff – Team Leader.

II. Mechanical department – TXR staff. III. Security department – RPF staff only members of the multi – disciplinary team will interact with lease holders for

solving all their lease related problems and provide a single window clearance to them instead of making them run from pillar to post for solving their grievances.


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IV. All checks and certifications regarding leased parcel space whether pertaining to over loading, or damage to walls of the brake van etc. will be undertaken only by members of the multi disciplinary team. In case complaints of harassment are received against any particular member of a team he should be replaced.

13.9. In all cases TXR fitness must be given before placement of rake on the platform and before commencement of loading. In all cases where TXR marks a brake van (SLR/VP) as damaged for any reason, a written memo must be given.

13.10. Some space within station premises should be earmarked, subject to availability of space by division/zonal railways for use of lease holders for (i) stacking their consignments and (ii) keeping their trolleys.

13.11. All the Books/Registers being used in the parcel office (including weighment/re-weighment Register/massage book) must contain page number at each page of the Book/Register. All valuable records of parcel office should be kept at a proper place in the parcel office under lock and key. Chief Parcel Supervisor should ensure for the same.

14.0 Over carriage of consignments in leased space: 14.1 Lease holder shall be responsible to unload the consignment from the leased SLR at that station where his lease

terminates. 14.2 In case the lease terminates at intermediate station and if the lease holder fails to unload his consignment from

the leased SLR at that intermediate station then the normal parcel freight from the lease terminating station to the station of over carriage and back shall be charged.

14.3 If the lease holder takes delivery of this over carried consignment at the destination station, then normal parcel freight from the lease terminating station to the station of over carriage shall be charged.

14.4 However no charge will be levied in case packages of one station are over carried /unloaded short of destination at another station by mistake, provided all these stations are between lease originating to lease terminating station.

14.5 When the lease holder fails to unload his consignment from leased SLR at the intermediate station where his lease

terminates due to railway operational reason s such as termination of train short of destination in case of accident, floods, breach of line , interruption of traffic or any operational reason no extra freight or penalty will be charged.

14.6 When the leaseholder fails to unload his consignment from the leased SLR at intermediate station where his lease terminates due to failure of door to open in the SLR then the leaseholder will be permitted to unload his consignment at next station or in the opposite direction during return trip. In all such case no extra freight or penalty will be charged.

15.0 Claims compensation: 15.1 In case of leased consignments, Railway Administration shall not be responsible for claim / compensation

due to any reason. 15.2 Leaseholder shall carry parcels/ packages at his own risk and shall be responsible both to the railway and to the

consignor/ consignee for any loss, damage, destruction, deterioration and non-delivery of the parcels/ packages for any act of omission or commission on their part for parcels and it’s contents loaded in the leased SLR.

15.3. Railway shall not be responsible for any loss, destruction, damage, deterioration or non delivery of goods arising from the following causes:

i. Act of God ii. Act of war iii. Act of public enemies iv. Restrain or seizure under legal process v. Orders or restrictions imposed by Central Government or States Government or by any officer or authority

subordinate to the Central Government or a State Government authorized in this behalf. vi. Fire, explosion or any unforeseen risk vii. Act or omission or negligence of the leaseholder or consignor or consignee. viii. Natural deterioration or wastage in bulk, or weight due to inherent defect, quality or vice of the goods. ix. Latent defect.

15.4. Railway shall only be responsible to carry the SLR/VP from lease originating to lease terminating station with Railway seal and lock intact and shall not be responsible for the contents. “Percentage charges” shall not be realized from the lease holder. However, claims will be settled on merits of the case under Railway rules applicable to consignments booked at owner risk after verification of records but in no case it shall exceed Rs. 50/- per Kg. of the weight of such goods. Railway may call upon the lease holder to prove the deficiencies by documentary evidence and such other documents as may be deemed necessary before admitting any claim. Brake van will be padlock by the leaseholder and sealed by the railways as well.

15.5. Any dispute of claims arising between Lessee and the cargo owner shall be settled by the Lessee being a principle transporter. The Railway Administration does not have any contractual or other obligations towards cargo owner.

16.0 Theft: 16.1 Loading will not be supervised by Railway Staff at loading station. If both Railway’s seals and padlocks are in

intact condition, Railway shall not be responsible in any way unless there is a specific sign of theft e.g. cutting of the side wall of the SLR.

16.2. However, if railway seals as well as padlocks of any of the doors of the leased SLR are found tampered with, or in case of damage to the inside walls of the brake van where it is apparent that theft has taken place First information Report (FIR) will be lodged with the GRP and a copy of the same will be given to the leaseholder.

16.3. This FIR can be lodged either at the destination or at any stopping station enroute where the theft is detected. 16.4. In such cases, parcels from the leased SLR will be unloaded in the presence of CPS, RPF and the leaseholder or

his representative. Packages will be compared with the ‘Manifest’ i.e. list of packages accompanying the SLR.


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16.5. A certificate of discrepancies found will be prepared in triplicate and signed by CPS, RPF and the leaseholder/ his representative. A copy of the same would be handed over to the leaseholder or his representative.

16.6. Balance consignment available in the SLR will not be deposited with the RPF or GRP. Leaseholder should be free to take delivery of the remaining portion of his consignment.

17.0 Extension of train/ Increase in frequency of train: 17.1 In case a train in which parcel space has been leased out is extended beyond its initial originating station or

beyond its initial destination station, then the leaseholder will be permitted to continue his lease between the pair of stations mentioned in his contract. It will be assumed that the lease is being operated to / from an intermediate station as the case may be. This arrangement will continue till the expiry of the contractual period in the normal course.

17.2. However, if the leaseholder wants to extend his lease to cover the newly extended portion also then the same may be extended and lumpsum leased freight charged will be increased on pro-rata basis as per his existing lease charges for the extra distance covered.

17.3. In case of increase in frequency of weekly /bi-weekly/ tri-weekly trains, the current lease will be extended for the same leaseholder in case he is willing for the same at the existing lumpsum leased freight rate, for the increased number of trips.

18.0 Recovery of Railway’s dues 18.1 Railway Administration reserves the right to recover/ deduct of Railway’s dues from lease holders ‘Security

Deposit’ on the following grounds:- i. Any amount imposed by Railway Administration as a fine, wharfage, demurrage, and punitive charges on

overloading, re-weighment charges, detention charges, unloading/ loading charges etc. ii. Recovery of costs on account of loss caused to Railway property due to any direct or indirect action of the

leaseholder. iii. Any amount, which Railway becomes liable to Government, third party on behalf of any default on the part of

leaseholder or his representative or his labourers iv. Any payment/ fine made under the order or law enforcing agency or Once the amount under this clause is

debited, the leaseholder shall reimburse same by depositing to the extend the amount is debited within 15 days period failing which it will be treated as breach of agreement.

19.0 Restriction on subletting or transfer the lease space to other party. 19.1 Leaseholder agrees not to transfer or sub-let the contract to any other party, failing which the contract is liable to

be terminated without any notice to the leaseholder and security money shall be forfeited in such eventuality. In addition to above, registration will be cancelled.

19.2 If there are more than one leasing contracts in operation by the leaseholder (defaulter) by the same train or any other train, the Railway Administration will have the right to terminate all the lease contract which are in operation by the same train or by any other train.

19.3. Railway Administration will be sub-contracting carriers only and not the principal carrier. Railway’s responsibility will be limited to safe carriage of Brake Vans/ Parcel Vans (SLR) from originating station to its destination station.

19.4 In such a case it must be ensured that the period of lease for the newly extended portion is co-terminus with the current lease for the earlier run of the train, so that after expiry of the contract fresh lease can be given for the entire stretch from origination to destination.

19.5 However, in case the existing lease holder is not prepared to extend his lease beyond the current number of trips of the train, then division/zonal railway will be at liberty to float fresh tenders for the increased number of trips.

19.6 In this case also it must be ensured that the period of lease for the increased frequency is co-terminus with the current lease for the earlier number of days so that after expiry of the contract fresh lease can be given for all the days combined.

19.7 In case of operational exigencies, or reasonable grievances of the lease holder, when leased SLR could not be operationalized, CCM will be authorized to decide such suspended intervening period on merit of the case. (As mentioned in para 21 of FM circular No. 06 of 2014)

19.8 EXTENSION OF LEASE: No extension will be allowed to any of the parcel leasing contract. However, in case of

expiry of contract period and non–finalization of new contract due to administrative delays, temporary extension can be granted by the CCM in case of only “Long Term & Short Term contracts” till finalization of new tender or for a period of 3 months, whichever is earlier.

20.0 Right to terminate the lease contract 20.1 The Railway Administration shall have the right to terminate the operation of lease contract / agreement for any

reason whatsoever after serving one month’s notice to the leaseholder. Railway shall also reserves the right to terminate the contract without giving any notice at any time for whatsoever reason as a punitive measure or breach of agreement by the leaseholder or in case of operational exigencies or it is necessary to do so in public interest. However, such instantaneous termination of contract by railway administration should be followed by a written intimation of breach of contract within 3 working days of termination.

20.2. Railway shall have the right to suspend the leasing contract whatsoever reason till the inquiry of any discrepancy / or any legal action pertaining to lease is pending / require clearance from concerned authorities. 20.3. Leaseholder shall also have the right to terminate the agreement after serving 60 days notice to railway administration. However, leaseholder shall not be allowed to terminate the contract before one year in case of any contract whether it is on short term or long term. In case he does so, his security deposit and registration fee shall be forfeited and he shall be debarred from entering into any tender for one year. But he shall be allowed to operate existing tender of other trains, if any. Signature of the tenderer

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20.4 Whenever there is change in originating or terminating station or short termination of service of a train by Railway Administration and leaseholder of existing contract is not willing to continue the contract, he may be allowed to do so. In such cases, security Deposit of leaseholder will be refunded even on less than 60 days notice provided CCM certifies that Railway in not in a position to run the service after obtaining views of COM.

21.0 Liability of the leaseholder towards payment of Goods and Service Tax and any other taxes. 21.1 Leaseholder shall be solely responsible to pay Goods and Service Tax and any other taxes payable to the State

Government or Central Government on the commodities /parcels transported by the leaseholder in leased Brake Vans

22.0 Liability of the leaseholder in case of any injury or loss or death due to loading/ unloading/ stacking/ removal of parcels.

22.1 If the labourer or his representative or any other staff of leaseholder meets with any injury or loss or death due to any reason during the handling, loading, unloading process the railway will not be liable for the same and the leaseholder will indemnify the Railway Administration for such acts.

23.0 Abiding labour laws (Regulation and Abolition) Act. 23.1 The labour employed by the Leaseholder for loading/ unloading or any purpose will be employees of the

leaseholder and they may in no way whatsoever claim to be employees of the Railways. If Railway is liable to pay claim to the labour on any ground the Leaseholder will indemnify the Railway Administration for the same.

23.2 Leaseholder will indemnify the Railway Administration for loss and damages suffered in the violation of any provisions of the contract labour (Regulation and Abolition) Act.

23.3 Labourers engaged by the leaseholder for the purpose of handling of parcels viz. loading, unloading, stacking removal of parcels from / to the leased vehicle shall be employees of the leaseholder. Railway Administration shall not at all be concerned with the employment or other service related issues of these labours.

24.0 Abiding other rules and regulation and alteration in agreement 24.1 The leaseholder shall abide rules and regulation of the Railways and in case of any irregularities, he shall be

liable to pay the fine as imposed by the Railway Administration. 24.2 Amendments and any alteration in the agreement can be made with mutual consent of both the parties. 24.3 The Lease holders will be bound to accept all terms and conditions issued from time to time or any changes of

policies i.e. amendment of Policy/Modification of Policy or any instruction received from Railway Board or Head Quarter as well as Divisional authorities during the contract period.

24.4 Notwithstanding any provisions in this policy, stipulations of Railway Act, 1989 will prevail. In case of any dispute in interpretation of policy, the decision of Railway Administration shall be final and binding.

24.5 All disputes in regard to implementation of the policy/agreement with North Central Railway, under this scheme, will be referred to an Arbitrator nominated by General Manager of North Central railway.

24.6 In case of any disputes, any suit, petition, reference or other filing shall be subject to exclusive jurisdiction of the Court, Jhansi City of India (U.P.).

25.0 In the event of any difference of opinion or dispute between the Railway Administration and the Leaseholder as to the respective rights and obligations of the parties hereunder of as the true intent and meaning of these presents or any articles of conditions thereof. Such difference of opinion shall be referred to the sole arbitrator or any officer appointed by the General Manager, North Central Railway for the time being whose decision shall be final, conclusive and binding on the parties, the intention of the parties being that every matter in respect of this agreement must be decided by him as sole arbitrator and not taken to a Civil Court. All disputes are subject to the territorial jurisdiction of Courts located in the Jhansi (U.P.) only. In witness whereby the parties have hereunder subscribed their names at the places and on the dates hereinafter mentioned respectively.

Signature: Signature:

Name &Designation:

Name of firm / leaseholder: Division:

Full address: Railway:

For and on behalf of the President of India

. on this day of…………….in presence of :

on this day of ……………….

Witness . Witness

1. 1.

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