Initial Teacher Training In-Year Record 2012/13 - HESA

Initial Teacher Training In-Year Record2012/13

Table of Contents (by entity)

CourseSubject....................................................................................................................................................................................5

Subject of ITT course.....................................................................................................................................................................6

Institution...........................................................................................................................................................................................13

Record type indicator......................................................................................................................................................................14

UK Provider Reference Number....................................................................................................................................................15

Student...............................................................................................................................................................................................16

Courseidentifier.............................................................................................................................................................................18

CourseMode...................................................................................................................................................................................20

Coursetitle......................................................................................................................................................................................21

Dateofbirth....................................................................................................................................................................................23

Disability........................................................................................................................................................................................24

DisabledStudentAllowance..........................................................................................................................................................26

End date of instance........................................................................................................................................................................27

Ethnicity..........................................................................................................................................................................................29

Expected length of study................................................................................................................................................................31

Familyname...................................................................................................................................................................................32

Family name on 16th birthday .......................................................................................................................................................34

Forenames.......................................................................................................................................................................................36

FundabilityCode............................................................................................................................................................................38

HESA unique student identifier......................................................................................................................................................40

Immediatelyprior surname.............................................................................................................................................................43

Independent Safeguarding Authority Registration Number...........................................................................................................45

Institution's own identifier for student............................................................................................................................................46

ITTphase/scope..............................................................................................................................................................................48

ITTQualificationAim....................................................................................................................................................................50

ITTschemes...................................................................................................................................................................................51

ModeofStudy................................................................................................................................................................................53

National insurancenumber.............................................................................................................................................................55

PGCE class of undergraduate degree.............................................................................................................................................56

PGCE subject of undergraduate degree..........................................................................................................................................58

Positive indication that self-certification complete........................................................................................................................84

PreviousDegreecountry................................................................................................................................................................85

Previous Degree End Date..............................................................................................................................................................91

PreviousDegreeestablishment.......................................................................................................................................................92

Previous Degree Length in Years...................................................................................................................................................97

Previous Degree Start Date.............................................................................................................................................................98

PreviousDegreeType....................................................................................................................................................................99

Reason for ending instance.............................................................................................................................................................102

Sexidentifier...................................................................................................................................................................................104

Skills test number...........................................................................................................................................................................105

Initial Teacher Training In-Year Record Version 1.3 Produced 2012-10-11 Page: 1

Start date of instance.......................................................................................................................................................................106

Start date of ITT course..................................................................................................................................................................108

Student instance identifier..............................................................................................................................................................110

TeacherReferenceNumber............................................................................................................................................................112

Teacher trainingCourse..................................................................................................................................................................113

Title.................................................................................................................................................................................................115

UniqueLearnerNumber.................................................................................................................................................................116

Unitsof length................................................................................................................................................................................118

Yearofcourse.................................................................................................................................................................................119

Year of student on this instance......................................................................................................................................................121


Table of Contents (alphabetical)

Fields that are displayed here are sorted alphabetically by field description for ease of searching. Please note that C12053.xsd defines the orderthat entities and fields must be included within the xml file, which is different to this display order.

Courseidentifier.................................................................................................................................................................................18

CourseMode......................................................................................................................................................................................20

Coursetitle.........................................................................................................................................................................................21

CourseSubject....................................................................................................................................................................................5

Dateofbirth.......................................................................................................................................................................................23

Disability............................................................................................................................................................................................24

DisabledStudentAllowance..............................................................................................................................................................26

End date of instance...........................................................................................................................................................................27

Ethnicity.............................................................................................................................................................................................29

Expected length of study....................................................................................................................................................................31

Familyname.......................................................................................................................................................................................32

Family name on 16th birthday ..........................................................................................................................................................34

Forenames..........................................................................................................................................................................................36

FundabilityCode................................................................................................................................................................................38

HESA unique student identifier.........................................................................................................................................................40

Immediatelyprior surname................................................................................................................................................................43

Independent Safeguarding Authority Registration Number..............................................................................................................45

Institution...........................................................................................................................................................................................13

Institution's own identifier for student...............................................................................................................................................46

ITTphase/scope.................................................................................................................................................................................48

ITTQualificationAim.......................................................................................................................................................................50

ITTschemes.......................................................................................................................................................................................51

ModeofStudy....................................................................................................................................................................................53

National insurancenumber................................................................................................................................................................55

PGCE class of undergraduate degree.................................................................................................................................................56

PGCE subject of undergraduate degree.............................................................................................................................................58

Positive indication that self-certification complete............................................................................................................................84

PreviousDegreecountry....................................................................................................................................................................85

Previous Degree End Date.................................................................................................................................................................91

PreviousDegreeestablishment..........................................................................................................................................................92

Previous Degree Length in Years......................................................................................................................................................97

Previous Degree Start Date................................................................................................................................................................98

PreviousDegreeType........................................................................................................................................................................99

Reason for ending instance................................................................................................................................................................102

Record type indicator.........................................................................................................................................................................14

Sexidentifier......................................................................................................................................................................................104

Skills test number...............................................................................................................................................................................105

Start date of instance..........................................................................................................................................................................106

Start date of ITT course.....................................................................................................................................................................108


Student...............................................................................................................................................................................................16

Student instance identifier..................................................................................................................................................................110

Subject of ITT course.........................................................................................................................................................................6

TeacherReferenceNumber...............................................................................................................................................................112

Teacher trainingCourse.....................................................................................................................................................................113

Title....................................................................................................................................................................................................115

UK Provider Reference Number........................................................................................................................................................15

UniqueLearnerNumber....................................................................................................................................................................116

Unitsof length....................................................................................................................................................................................118

Yearofcourse....................................................................................................................................................................................119

Year of student on this instance.........................................................................................................................................................121


CourseSubjectType entity

Short Name CourseSubject

Description The subject descriptors for this course.

Applicable to England

Coverage

Notes

Reason Required This repeating element exists to allow a course to hold up to three sets of subjectinformation.

Part Of Student

Minimum Occurrences 1

Maximum Occurrences 3

Has Parts Subject of ITT course (SBJCA)

Owner HESA

Version 1.0


Subject of ITT courseType field

Short Name SBJCA

Description Subject of ITT course


Coverage All course subject records

Valid Entries andLabels

X900 Advanced Study of Early YearsW990 Applied Art and DesignC110 Applied biologyN190 Applied BusinessF110 Applied chemistryI900 Applied ICTF310 Applied physicsW900 ArtC100 BiologyN100 Business StudiesN990 Business, Administration and FinanceF100 ChemistryL230 CitizenshipQ800 ClassicsC900 Biological sciences (Combined/General Sciences)F900 Physical sciences (Combined/General Sciences)K290 Construction and the Built EnvironmentP390 Creative and MediaP900 Creative and Media (Diploma)W500 DanceW200 Design and TechnologyW400 DramaL100 EconomicsH900 EngineeringH990 Engineering (Diploma)Q300 EnglishF750 Environmental and Land-based StudiesD600 Food TechnologyR100 FrenchL700 GeographyR200 GermanW210 GraphicsB990 Hair and BeautyL510 Health and Social CareV100 HistoryN862 HospitalityI200 Information and Communications TechnologyR300 ItalianM990 LawH700 ManufacturingH790 Manufacturing and Product DesignJ500 MaterialsG100 MathematicsP300 Media StudiesW300 MusicR900 Other Modern LanguageW310 Performing ArtsL390 PHSEC600 Physical EducationF300 Physics


F390 Physics with MathsR500 PortugueseL430 Public ServicesC800 PsychologyN870 Recreation, Sport and Leisure StudiesV600 Religious EducationN900 Retail BusinessR700 RussianL900 Social Sciences/Social StudiesL990 Society, Health and DevelopmentR400 SpanishN890 Sport and Active LeisureJ420 TextilesN800 Travel and TourismQ560 WelshX120 General PrimaryX121 Primary Foundation

Notes This field contains the subset of codes applicable to Initial Teacher Training Courses inEngland from the CourseSubject.SBJCA field in the Student record.

When more than one subject is returned the tags surrounding the main subject codeshould include the attribute Main="1". For example if the subjects of the teachingqualification gained are French and History, with French as the main subject, thenFrench should be returned as: <SBJCA Main="1">R100</SBJCA>

For initial teacher training students in England

The TA needs to be able to link ITT students in England to the intake target from whichthe TA has allocated numbers. In addition, only a subset of JACS codes are appropriatefor ITT programmes. The TA wants to ensure that only appropriate subjects arerecorded. At institutions in England students identified as being initial teacher trainingstudents (codes 1, 8, G, H, J, or K in Student.TTCID) must be coded using this subsetof JACS. Further details are given below.

Primary ITT Programmes (i.e. Student.ITTPHSC 71, 72, 73, 74, 75, 76 and 77)

The requirement on primary programmes to train students in at least one specialism isno longer compulsory.

Students commencing programmes of study after 1 September 2002 who choose not tostudy a primary specialism should use code X120 in this field.

Where trainees continue to study a primary specialism, a valid JACS code should beused in this field as follows:

Subject JACS code

Advanced Study of Early Years X900

Art W900

Citizenship L230


Creative and Media P390

Dance W500

Design and Technology W200

Drama W400

English Q300

French R100

Geography L700

German R200

History V100

Information and Communications Technology I200

Italian R300

Mathematics G100

Music W300

PHSE L390

Physical Education C600

Portuguese R500

Religious Education V600

Science( Biology, Chemistry, Physics) C100, F100, F300

Spanish R400

Welsh Q560

No primary specialism X120 (code available for students commencing programme ofstudy after 1 September 2002 only)

Institutions should ensure that codes relating to the subject the student is funded for arereturned. Any institution wishing to enter a code not included in the current subject listshould contact the TA directly.


Secondary ITT Programmes and ITT Programmes Covering the 7-14 and 9-14 AgeRange (i.e. Student.ITTPHSC codes 78, 79, 80 or 81)

All programmes must train students in at least one specialism. It is essential that thisspecialism corresponds to the target from which the TA has allocated numbers. SomeProgrammes will train students to teach additional specialisms.

For the specialisms:

The table below sets out the list of subjects appropriate to secondary ITT programmeswith corresponding JACS codes.

Subject JACS code

Art W900

Biology C100

Business Studies N100

Chemistry F100

Citizenship L230

Classics Q800

Combined/General Sciences C900 F900

Creative and Media P390

Dance W500

Design and Technology W200

Drama W400

Economics L100 - cannot be used for students with a Student.COMDATE after 31 July2006

English Q300

Food Technology D600

Geography L700

German R200


Graphics W210

History V100

Information and Communications Technology I200

Italian R300

Mathematics G100

Media P300

Modern Foreign Languages French R100

Music W300

Other Modern Languages R900

PHSE L390

Physical Education C600

Physics F300

Physics with Maths F390

Portuguese R500

Psychology C800

Religious Education V600

Russian R700

Social Sciences/Social Studies L900

Spanish R400

Textiles J420

Welsh Q560

Vocational - Applied Art and Design W990

Vocational - Applied Business N190


Vocational - Applied ICT I900

Vocational - Applied Science (Applied Biology C110, Applied Chemistry F110, AppliedPhysics F310)

Vocational - Engineering H900

Vocational - Health and Social Care L510

Vocational - Recreation, Sport and Leisure Studies N870

Vocational - Manufacturing H700

Business rules 1 Error CourseSubject.SBJCA must be coded C100, C600, F100, F300, F390,G100, I200, L230, L390, L700, P390, Q300, Q560, R100, R200, R300,R400, R500, V100, V600, W200, W300, W400, W500, W900, X900, X120or X121 where Student.TTCID = 1, 8, G, H, J or K and anyStudent.ITTPHSC = 71 - 77

3 Error CourseSubject.SBJCA must be coded C900, C100, C110, C600, C800,D600, F900, F100, F110, F300, F310, F390, G100, I200, I900, H700,H900, J420, L230, L390, L510, L700, L900, N100, N190, N870, P300,P390, Q300, Q560, Q800, R100, R200, R300, R400, R500, R700, R900,V100, V600, W200, W210, W300, W400, W500, W900 or W990 whereStudent.TTCID = 1, 8, G, H, J or K and any Student.ITTPHSC = 24 - 26, 54- 57, or 78 - 81

4 Error One, and only one CourseSubject.SBJCA must be coded F900 where anyCourseSubject.SBJCA = C900 and Student.TTCID = 1, 8,G, H, J or K andStudent.ITTPHSC = 24 - 26, 54 - 57, or 78 - 81

5 Error When more than one CourseSubject.SBJCA is returned, the attributeMain="1" must be included in at least one tag surrounding the mainCourseSubject.SBJCA code

6 Warning When more than one CourseSubject.SBJCA code is returned, the attributeMain="1" should only be included in the tag of one CourseSubject.SBJCAcode

7 Error One, and only one CourseSubject.SBJCA must be coded C900 where anyCourseSubject.SBJCA = F900 and Student.TTCID = 1, 8, G, H, J or K andStudent.ITTPHSC = 24 - 26, 54 - 57, or 78 - 81

8 Error For institutions in England where Student.TTCID = 1, 8, G, H, J or K andStudent.ITTPHSC = 24 - 26, 54 - 57, or 78 - 81, CourseSubject.SBJCAcodes C110, F110 and F310 must always be used together as a triplet.

9 Error CourseSubject.SBJCA codes C100, F100, F300 and F390 can only beused together when Student.TTCID = 1, 8, G, H, J or K andStudent.ITTPHSC = 15 - 19, 51 - 53, or 71 - 77.

10 Error CourseSubject.SBJCA cannot be coded L100 when anyStudent.COMDATE is after 2006-07-31

Reason Required To identify the subject of the ITT course.

Part Of CourseSubject

Field Length 4



Schema Components Element: SBJCA


Data type: SBJCAType

Based On Subset of codes in 07051.CourseSubject.SBJCA 1.3

Owner HESA

Version 1.1

Date modified 2012-07-02

Change managementnotes

Business Rules 1, 3, 4, 7, 8 and 9 revised to accommodate new codes G, H, J and K inStudent.TTCID, and to accommodate the change to JACS3 subject codes in this field.Business Rule 2 removed as advice from the Teaching Agency indicates that it is nolonger required. Business Rule 11 removed as Student.ITTPHSC code 83 is no longervalid.


InstitutionType entity

Short Name Institution

Description This describes the reporting institution


Coverage Every submission must include a single Institution element

Notes

Reason Required The institution entity contains the student elements and provides a home for anyinstitution-wide attributes.

Part Of



Has PartsUK Provider Reference Number (UKPRN)Record type indicator (RECID)Student

Based On 07051.Institution.UKPRN 1.0

Owner HESA

Version 1.0


Record type indicatorType field

Short Name RECID

Description The standard HESA record type identifier.


Coverage All institutions


12053 Initial Teacher Training In-Year Record 2012/13

Notes A single record type covers all of the entities in the XML file.

Reason Required To identify the type of data being submitted and to aid the processing and qualityassurance of data.

Part Of Institution

Field Length 5



Schema Components Element: RECIDData type: RECIDCodeContentType

Owner HESA

Version 1.1



Valid entry and label '11053 - Initial Teacher Training In-Year Record 2010/11' changedto '12053 - Initial Teacher Training In-Year Record 2012/13' to reflect the currentcollection.


UK Provider Reference NumberType field

Short Name UKPRN

Description This field records the UK Provider Reference Number which is the unique identifierallocated to institutions by the UK Register of Learning Providers (UKRLP).



Notes This field is identical to the Institution.UKPRN field in the Student Record.

A single register of learning providers is being developed as a part of the ManagingInformation Across Partners (MIAP) programme. In the long-term it is anticipated thatthe UKPRN will replace the plethora of institution identifiers used by differentorganisations in the education sector.

Reason Required To identify source of record; used by HESA and all Statutory Customers to identifyinstitution of student.

Part Of Institution

Field Length 8



Schema Components Element: UKPRNData type: UKPRNType

Owner UK Register of Learning Providers

Version 1.0


StudentType entity

Short Name Student

DescriptionThis describes a person undertaking a course, i.e. a student



Notes A student can only be included once on this entity. Student.HUSID is the primary key forthis entity.

Although many of the fields in this entity will not change from one year to the next,institutions must return all required fields in each year.

Reason Required This entity exists to hold elements that describe the student.

Part Of Institution


Maximum Occurrences unbounded

Has PartsHESA unique student identifier (HUSID)Institution's own identifier for student (OWNSTU)Teacher Reference Number (TREFNO)National insurance number (NIN)Unique Learner Number (ULN)Independent Safeguarding Authority Registration Number (ISANUM)Student instance identifier (NUMHUS)Title (TITLE)Forenames (FNAMES)Family name (SURNAME)Immediately prior surname (PSURNAME)Family name on 16th birthday (SNAME16)Date of birth (BIRTHDTE)Sex identifier (SEXID)Disability (DISABLE)Disabled Student Allowance (DISALL)Ethnicity (ETHNIC)Positive indication that self-certification complete (INDSLFCRT)Previous Degree country (DEGCTRY)Previous Degree establishment (DEGEST)Previous Degree Type (DEGTYPE)PGCE class of undergraduate degree (PGCECLSS)PGCE subject of undergraduate degree (PGCESBJ)Previous Degree Start Date (DEGSTDT)Previous Degree End Date (DEGENDDT)Previous Degree Length in Years (DEGLENGTH)Skills test number (SKILLTEST)Start date of instance (COMDATE)Fundability Code (FUNDCODE)End date of instance (ENDDATE)Reason for ending instance (RSNEND)Year of student on this instance (YEARSTU)Year of course (YEARPRG)Expected length of study (SPLENGTH)Units of length (UNITLGTH)


Mode of Study (MODE)Teacher training Course (TTCID)ITT phase/scope (ITTPHSC)ITT schemes (ITTSCHMS)Course identifier (COURSEID)ITT Qualification Aim (ITTAIM)Course title (CTITLE)Course Mode (CRMODE)Start date of ITT course (ITTCOMDATE)CourseSubject

Owner HESA

Version 1.0


Course identifierType field

Short Name COURSEID

Description This field records the institution's own unique internal identifier for the course.


Coverage All students

Notes This field is identical to the Course.COURSEID in the Student record.

Course identifiers will be allocated by the institution and must be unique for eachcourse.

Valid characters

The valid characterset available for this field follows the Data Standards in the HESArecord.

• The general policy is to support all Latin-based characters for names, addresses andgeneral text fields, but not non-Latin characters.

• All Unicode code charts for Latin characters are supported. These are Basic Latin(excluding the C0 control characters), Latin-1 (excluding the C1 control characters),Latin Extended A, Latin Extended B and Latin Extended Additional. This setcorresponds to Unicode code points U+0020 to U+007E, U+00A0 to U+024F andU+IE00 to U+IEFF.

• Schemas are built in such a way that an individual project can further restrict the setif required.

The character set chosen will support Welsh and Gaelic languages as well as allEuropean and most other languages using a Latin-based character set.

The Unicode charts that list each of the characters in this range can be found on theUnicode web site. The specific sets that are defined here are shown in the followingPDF documents:

• Basic Latin• Latin-1• Latin Extended A• Latin Extended B• Latin Extended Additional

Files must be encoded with UTF-8 and schema validation will be in place to ensure this.Institutions must specify the encoding used in their XML files in the first line of the file(i.e. <?xml version="1.0" encoding="UTF-8" ?>) and to ensure that their files areactually saved with that encoding. If XML files are edited with some text editors and theencoding is not specified or does not match the actual file encoding, there may beproblems when submitting these files for validation.

Reason Required To facilitate cross-checking and comparison with the HESA Student Record

Part Of Student

Field Length 30




Schema Components Element: COURSEIDData type: COURSEIDType

Based On 07051.Course.COURSEID 1.0

Owner HESA

Version 1.0



Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset(range U+IE00 to U+IEFF).


Course ModeType field

Short Name CRMODE

Description This field indicates the mode the student was reported on for the TA census in their firstyear.




1 Full time2 Part time

Notes

ExamplesA Student who originally registers as a full-time student, but fails one year of the courseand re-takes as a part-time student, would have code 1 Full time returned in CRMODEand code 31 Part time in MODE.

Reason Required

Part Of Student

Field Length 1



Schema Components Element: CRMODEData type: CRMODECodeContentType

Owner TA

Version 1.0



All references to the Training and Development Agency for Schools (TDA) and theGeneral Teaching Council for England (GTCE) have been replaced with the TeachingAgency (TA), who assumed some of the functions of these bodies from April 1st 2012when they were abolished.


Course titleType field

Short Name CTITLE

Description This field will be determined by the institution and in this context relates to the completeprogramme of study leading to the qualification aim referred to in fields Student.ITTAIM



Notes This field is identical to the Course.CTITLE field in the Student Record, with anadditional requirement that this field is compulsory to allow reports to be ordered byStudent.CTITLE.

This field will not be subject to specific checks regarding its validity. The only validationchecks will be that the field must exist and contain at least one character.

Valid characters

The valid characterset available for this field follows the Data Standards in the HESAstudent record.








Reason Required To facilitate HESA cross-checking with institutions and to identify courses in onwardanalyses.


Part Of Student

Field Length 255



Schema Components Element: CTITLEData type: TitleType

Based On 07051.Course.CTITLE 1.0

Owner HESA

Version 1.0





Date of birthType field

Short Name BIRTHDTE

Description This field records the date of birth of the student.



Notes This field is identical to the Student.BIRTHDTE field in the Student Record, with theadditional restriction in this record that BIRTHDTE cannot be null.

All date fields in this collection must be completed using the ISO8601 format ofYYYY-MM-DD. The specification of this field falls within the scope of the Aligned DataDefinitions and follows the Data Standards in the HESA record.

This information is available from UCAS and GTTR.

Business rules 1 Error Student.BIRTHDTE cannot be before 1906-11-012 Error Student.BIRTHDTE cannot be after Y1-07-313 Warning Student.BIRTHDTE should be before (Y1-20)-08-01 where Student.ITTAIM

is a postgraduate qualification (110, 113, 020 or 031)4 Warning Student.BIRTHDTE should be before (Y1-17)-08-01 where Student.ITTAIM

= 007, 008, 014, 012, 001, 002, 003, 004 or 0135 Warning Student.BIRTHDTE should be after (Y1-70)-07-316 Warning Student.BIRTHDTE should be before (Y1-14)-07-31

Reason Required The date of birth is required for record linkage

Part Of Student

Field Length 10



Schema Components Element: BIRTHDTE

Based On 07051.Student.BIRTHDTE 1.0 with amendment of datatype to disallow null value

Owner HESA

Version 1.0





DisabilityType field

Short Name DISABLE

Description This field records the type of disability that a student has, on the basis of the student'sown self-assessment.




00 No known disability02 Blind/partially sighted03 Deaf/hearing impairment04 Wheelchair user/mobility difficulties05 Personal care support06 Mental health difficulties07 An unseen disability, e.g. diabetes, epilepsy, asthma08 Multiple disabilities10 Autistic Spectrum Disorder11 A specific learning difficulty e.g. dyslexia51 A specific learning difficulty such as dyslexia, dyspraxia or AD(H)D53 A social/communication impairment such as Asperger's syndrome/other

autistic spectrum disorder54 A long standing illness or health condition such as cancer, HIV, diabetes,

chronic heart disease, or epilepsy55 A mental health condition, such as depression, schizophrenia or anxiety

disorder56 A physical impairment or mobility issues, such as difficulty using arms or

using a wheelchair or crutches57 Deaf or a serious hearing impairment58 Blind or a serious visual impairment uncorrected by glasses96 A disability, impairment or medical condition that is not listed above97 Information refused98 Information not sought99 Not known

Notes This field is identical to the Student.DISABLE field in the Student record.

With the introduction of the Disability Equality Duty, and on the recommendation of theEquality Challenge Unit (ECU), HESA has introduced a version of the coding frameintroduced by the Disability Rights Commission (DRC).

Disability is recorded on the basis of the student's own self-assessment.

The additional valid entries for 2010/11 entrants onwards are coded 51 to 58.

Codes 51 and 53 are both types of learning disability/difficulty or cognitive impairment.

Only serious visual impairments are covered by the Disability Discrimination Act (DDA).For example, a person whose eyesight can be corrected through the use of prescriptionlenses is not covered by the DDA; neither is a simple inability to distinguish between redand green.

The same logic does not apply to hearing aids. If someone needs to wear a hearing aid,


then they are likely to be covered by the DDA. However, both hearing and visualimpairments have to have a substantial adverse effect on the ability to carry out normalday-to-day activities in order for a person to be covered by the DDA. For moreinformation see the Secretary of State's Revised Guidance on the definition of disability,The Disability Equality Duty.

The pre-2010/11 valid entry codes 08 'Multiple disabilities and 96 'A disability not listedabove' have been re-labelled as follows: 08 'Two or more impairments and/or disablingmedical conditions' and 96 'A disability, impairment or medical condition that is not listedabove'. There is no change required for continuing students already coded 08 or 96.

For 2010/11 entrants onwards there are no valid entry codes to replace 97 'Informationrefused', 98 'Information not sought' or 99 'Not known'.

HESA will continue to accept codes 02, 03, 04, 05, 06, 07, 10, 11, 97, 98 and 99 forcontinuing students (where Instance.COMDATE is before 2010-08-01), so there will beno requirement for institutions to resurvey or recode. However, institutions are welcometo use the new codes for continuing students if they wish to do so.

Codes 02, 03, 04, 05, 06, 07, 10, 11, 97, 98 and 99 can only be used whereInstance.COMDATE is before 2010-08-01.

If this field is coded 02-96 indicating that the student has a disability, thenInstance.DISALL should be coded 4, 5 or 9.

Business rules 1 Warning Where Student.DISABLE = 02, 03, 04, 05, 06, 07, 10, 11, 97, 98 or 99 thenStudent.COMDATE must be before 2010-08-01

Reason Required To permit disability-based analysis; for monitoring levels and trends in participation byparticular groups of people; to permit analysis based on type of disability.

Part Of Student

Field Length 2



Schema Components Element: DISABLEData type: DISABLECodeContentType

Based On 07051.Student.DISABLE 1.0

Owner HESA

Version 1.0


Disabled Student AllowanceType field

Short Name DISALL

Description This field identifies whether the student with a disability is in receipt of DisabledStudents' Allowance (DSA) or not.


Coverage Where available and where Student.DISABLE is between 02 and 96 inclusive


4 In receipt of Disabled Students' Allowance5 Not in receipt of Disabled Students' Allowance9 Information about Disabled Students' Allowance is not known/not sought

Notes If Student.DISABLE is coded 02-96 indicating that the student has a disability, then thisfield should be coded 4, 5 or 9.

Code 9 should be used for all cases where it is known that the student has a disability,but it is not known whether or not they are in receipt of Disabled Students' Allowance.

Business rules 1 Warning Student.DISALL should exist where Student.DISABLE = 02 - 962 Warning Student.DISALL should not exist where Student.DISABLE = 00, 97, 98 or

99

Reason RequiredThis field is identical to the Student.DISALL field in the Student record.

To permit disability-based analysis; for monitoring levels and trends in participation byparticular groups of people; to monitor take-up of Disabled Students' Allowance asDisabled Students' Allowance is now not means tested; to permit analysis based ontype of disability.

Part Of Student

Field Length 1



Schema Components Element: DISALLData type: DISALLCodeContentType

Based On 07051.Instance.DISALL 1.1

Owner HESA

Version 1.0


End date of instanceType field

Short Name ENDDATE

Description This field records the date the student left the student instance detailed in this return.



Leaving information for Student.ENDDATE and Student.RSNEND must be submittedwhere a student has left the institution before the TA census date of 2nd Wednesday inOctober. Leaving information will indicate that the student must be excluded from theTA census. It is also recommended that HEIs send leaving information for students wholeave the HEI between the 2nd Wednesday in October and the close of the TA censuson the 4th Wednesday in October.

Notes This field is identical to the Instance.ENDDATE field in the Student Record.


This field may only be completed for students who leave their ITT instance early in thereporting period to ensure these students are excluded from the TA census, withStudent.RSNEND of 11, 'Other'. This method of reporting may differ from the Studentcollection for students transferring from an ITT instance to a non-ITT course.

If the instance has not ended, an empty element should be returned with theReasonForNull attribute set to 9 (not applicable), i.e:

<ENDDATE ReasonForNull="9"></ENDDATE>

Business rules 1 Error Student.ENDDATE must not be null except when ReasonForNull = 92 Error Student.ENDDATE must be null when ReasonForNull = 93 Error Student.ENDDATE must not be null where Student.RSNEND exists4 Error Student.ENDDATE must be before Y2-08-015 Error If Student.Mode is not equal to 63 or 64, then Student.ENDDATE must be

after Y1-07-316 Error Student.ENDDATE must be after (Y2-6)-07-31 when Student.MODE = 63

or 647 Error Student.ENDDATE must be after or the same as Student.COMDATE

unless (Student.MODE = 63 or 64 and Student.ENDDATE = Y0-08-01)

Reason Required To determine whether to include a student in any particular population definition, and toexclude students from the TA census.

Part Of Student

Field Length 10



Schema Components Element: ENDDATE


Data type: DateWithNullStructure

Based On 07051.Instance.ENDDATE 1.2

Owner HESA

Version 1.0





EthnicityType field

Short Name ETHNIC

Description This field records a student's ethnicity.




10 White15 Gypsy or Traveller21 Black or Black British - Caribbean22 Black or Black British - African29 Other Black background31 Asian or Asian British - Indian32 Asian or Asian British - Pakistani33 Asian or Asian British - Bangladeshi34 Chinese39 Other Asian background41 Mixed - White and Black Caribbean42 Mixed - White and Black African43 Mixed - White and Asian49 Other Mixed background50 Arab80 Other Ethnic background90 Not known98 Information refused

Notes This field contains the subset of codes applicable to England from the Student.ETHNICfield in the Student record.

Ethnicity is recorded on the basis of the student's own self-assessment.

Code 80 'Other ethnic background' should be used when a student indicates theirethnicity as something not included in the coding frame.

Code 90 'Not known' can be used when a student genuinely does not know theirethnicity, for example individuals who were adopted.

Code 98 'Information refused' should be returned when a student has explicitly refusedto provide the information. The phrase 'Prefer not to say' can be used when collectingthe data.

The Equality Challenge Unit (ECU) has a number of resources relating to gatheringinformation across the protected characteristics covered by the Equality Act 2010.These resources can be found at Equality Challenge Unit. If you have any furtherqueries regarding equality monitoring, please email ECU at [email protected].

Reason Required To monitor equal opportunities issues in the higher education sector and support highereducation institutions (HEIs) in meeting their obligations under the Equality Act 2010

Part Of Student


Field Length 2



Schema Components Element: ETHNICData type: ETHNICCodeContentType

Based On 07051.Student.ETHNIC 1.0

Owner HESA

Version 1.0


Valid entries updated to align with those used in the 2011 Census. Inclusion of newcodes 15 'Gypsy or Traveller' and 50 'Arab', and replacement of ampersands with theword 'and' in the labels for 41 'Mixed - White and Black Caribbean', 42 'Mixed - Whiteand Black African' and 43 'Mixed - White and Asian'.


Expected length of studyType field

Short Name SPLENGTH

Description This field is used to indicate the normal elapsed time in the units indicated byStudent.UNITLGTH from the commencement of study, (the first learning/teaching week)to completion of the instance. This will normally include time for examinations. It doesnot purport to indicate the amount of study time, learning time or contact time.



Notes This is based on the Instance.SPLENGTH field in the Student record, with the additionalrestriction in this record that all courses should be assigned a defined length.

This should be the length applicable to the instance as a whole even if particularstudents may have different lengths of study, e.g. because of direct entry into thesecond year.

Where there are both part-time and full-time students following a programme of study,the expected length of study should be the normal length applicable for the mode ofstudy of the student.

Where a course length is not clearly defined, institutions are advised to code themaximum length of time that the course is funded.

Length of study includes holiday time.

Examples An instance lasting for two and a half years would be coded 30 months.

Business rules 1 Error Student.SPLENGTH cannot be greater than 09 where Student.MODE = 01and Student.UNITLGTH = 1

2 Error Student.SPLENGTH cannot be greater than 72 where Student.MODE = 01and Student.UNITLGTH = 2

Reason Required To monitor patterns of study; to define an estimated completion date.

Part Of Student

Field Length 2



Schema Components Element: SPLENGTH

Based On 07051.Instance.SPLENGTH 1.1 with amendment of datatype to disallow null value

Owner HESA

Version 1.0


Family nameType field

Short Name SURNAME

Description This field is the student's family name.



Notes This field is identical to the Student.SURNAME field in the Student record, with theadditional requirement that as this field will be used to create the student's TA record itshould contain the student's legal surname.

In cases where the student does not split their name between family and forenames, thewhole name should be entered in Student.SURNAME and Student.FNAMES should bereturned as an empty element with the ReasonForNull attribute set to 9 (not applicable),i.e.:

<FNAMES ReasonForNull="9"></FNAMES>


The field length has been set to 100 characters to align this field with ISB Aligned DataDefinitions.

Valid characters

The question of valid characters is significant in this field since many names includecharacters with accents and other diacritics that are not supported by the standardASCII characterset. The valid characterset available for this field follows the DataStandards in the HESA record.


• All Unicode code charts for Latin characters are supported. These are Basic Latin(excluding the C0 control characters), Latin-1 (excluding the C1 control characters),Latin Extended A, Latin Extended B and Latin Extended Additional. This setcorresponds to Unicode code points U+0020 to U+007E, U+00A0 to U+024F andU+IE00 to U+IEFF







Reason Required To facilitate HESA checking data with institutions and for Statutory Customers to linkstudent records collected by HESA for statistical purposes.

Part Of Student

Field Length 100



Schema Components Element: SURNAMEData type: NameType

Based On 07051.Student.SURNAME 1.0

Owner ISB Aligned Data Definitions

Version 1.0



Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset(range U+IE00 to U+IEFF). All references to the Training and Development Agency forSchools (TDA) and the General Teaching Council for England (GTCE) have beenreplaced with the Teaching Agency (TA), who assumed some of the functions of thesebodies from April 1st 2012 when they were abolished.


Family name on 16th birthdayType field

Short Name SNAME16

Description This field records the Family name on 16th birthday field and is the surname field thatcan be used as a stable look up point for lost student identifiers.


Coverage Optional

Notes This field is identical to the Student.SNAME16 field in the Student record.

HEIs indicated that they would like the option to return this field for students for ease ofreference in case of enquiries.

Valid characters











Part Of Student

Field Length 100



Schema Components Element: SNAME16Data type: NameType

Based On 07051.Student.SNAME16 1.0

Owner HESA

Version 1.0





ForenamesType field

Short Name FNAMES

Description This field records the forenames of the student.



Notes This field is identical to the Student.FNAMES field in the Student record, with theadditional requirement that as this field will be used to create the student's TA record itshould contain the student's legal forenames.

In cases where the student does not split their name between family and forenames, thewhole name should be entered in Student.SURNAME and an empty element should bereturned with the ReasonForNull attribute set to 9 (not applicable), i.e:

<FNAMES ReasonForNull="9"></FNAMES>


The field length has been set to 100 characters to align this field with the ISB AlignedData Definitions.

Valid characters

The question of valid characters is significant in this field since many names includecharacters with accents and other diacritics that are not supported by the standardASCII characterset. The specification of this field falls within the scope of the AlignedData Definitions and follows the Data Standards in the HESA record.









Business rules 1 Error Student.FNAMES must not be null except when ReasonForNull = 92 Error Student.FNAMES must be null when ReasonForNull = 9


Part Of Student

Field Length 100



Schema Components Element: FNAMESData type: NameWithNullStructure

Based On 07051.Student.FNAMES 1.1

Owner ISB Aligned Data Definitions

Version 1.0





Fundability CodeType field

Short Name FUNDCODE

Description This field indicates whether the student is counted as 'fundable', i.e. 'eligible for funding'for the course by the appropriate funding council/body.




2 Not fundable by funding council/body7 Fundable by the Teaching Agency

Notes This field contains the subset of codes applicable to ITT courses in England from theInstance.FUNDCODE field in the student record.

This field must be coded at the individual student instance level.

Fundable means eligible for funding by the appropriate funding council/body, as definedby that council/body.

This field should be consistent with the year's early student statistics returns to thefunding councils.

Please refer any queries about whether or not students on a particular course orstudents of a particular type are eligible for funding to the appropriate fundingcouncil/body rather than to HESA.

Examples A non-EU overseas student is an example of a particular student who is not eligible forfunding, even if the course that they are following has funding for student places.

Business rules 1 Error Student.FUNDCODE code 7 is only available where Student.TTCID = 1, 8,G, H, J or K

2 Error Student.FUNDCODE code 7 is only available where Student.ITTPHSC isnot 31 or 49

Reason Required To identify non-fundable students for the TA census

Part Of Student

Field Length 1



Schema Components Element: FUNDCODEData type: FUNDCODECodeContentType

Based On C07051.Instance.COMDATE

Owner HESA

Version 1.2




Valid entry label 2 'Not fundable by funding council' changed to 2 'Not fundable byfunding council/body' to clarify the relationship between code 2 and code 7.


HESA unique student identifierType field

Short Name HUSID

Description This field records the student identifier which is to be unique to each student. It isintended that the identifier is to be transferred with the student to each institution ofhigher education he or she may attend. The objective is that the use of this number willfacilitate the accurate tracking of students throughout their experience within the sectorfor which HESA collects data.



Notes This field is identical to the Student.HUSID field in the Student Record.

This field should be completed with the same value as used for the student in the HESAStudent record to allow cross checking.

Students included on a previous year's return must retain the previously used HUSID.

Previously, students entering higher education through UCAS have had their HUSIDautomatically derived from their UCAS application number. Development of the newUCAS Application Identifier means that it is no longer possible to generate a uniqueHUSID in this manner. Therefore all students having a HUSID allocated from 2007/08onwards should now have a HUSID allocated using the same algorithm, irrespective ofhow they came to enter HE. The algorithm to use is the one previously used forstudents that did not enter through UCAS.

Students entering a course of study should be asked whether they have a previousHESA unique student identifier, and if so this identifier should be used. This willcommonly be the situation for new postgraduates moving on from undergraduate study.If students are unable to recall their student identifier, the HUSID look-up service shouldbe used to determine any previously allocated HUSID.

Students whose details have previously been returned to HESA by the reportinginstitution MUST keep the same unique student identifier in future returns. For studentswhose details have previously been returned to HESA by another institution, the sameunique student identifier should be used if this is known. This is to facilitate thepossibility of backward tracking within previous data sets. Where the previous number isnot known, or there is any doubt about its accuracy, institutions are NOT expected toseek student identifiers from previous institutions but should use the HUSID look-upservice.

For direct entrants, once a number has been allocated it should never be re-used, evenin the case of students who leave the institution without completing their studies.

Students who move from one institution to another should keep their original studentidentifier. Where the previous HE student identifier is in direct entry format, the numbermust NOT be changed to reflect the current institution's identifier. This is to ensure thatthe student identifier remains unique and to allow tracking of the student through theuse of the same unique student identifier.


The structure of the HESA student identifier is created as follows:

First 2 digits: Year of entry into institution (last 2 digits of year)Next 4 digits: HESA Institution identifier + 1000

Next 6 digits: 6 digit reference number internally allocated byinstitution.

Last digit: Check digit.

Although this Record utilises the Institution.UKPRN as an institution identifier,institutions should continue to use the HESA identifier code for this calculation since thestructure of the new identifier is not compatible with this algorithm.

Calculation of Check Digit

The check digit is calculated using the first 12 digits and provides a means of detectingerrors of transcription. To calculate the check digit, each of the first 12 digits is multipliedby a weight which depends on its position in the number, and the resulting productsadded. The check digit is then obtained by subtracting the final digit of the resulting sumfrom ten.

If the final digit of the sum of the products is 0, the check digit would be the final digitafter the subtraction i.e. 10 - 0 = 10, check digit is 0.

The weights used are :

Position 1 2 3 4 5 6 7 8 9 10 11 12Weight 1 3 7 9 1 3 7 9 1 3 7 9

For example, in October 2007 a student enters Leeds Metropolitan University isallocated the internal number 123456. The check digit calculation for the student'sreference number, 071064123456, would be calculated as :

Number 0 7 1 0 6 4 1 2 3 4 5 6Weight 1 3 7 9 1 3 7 9 1 3 7 9Product 0 21 7 0 6 12 7 18 3 12 35 54

The sum of the products is 175, the final digit being 5, so the check digit is 10 - 5, or 5.The full identifier is therefore 0710641234565.

Examples An entrant to Leeds Metropolitan University in 2007 might have a HUSID of0710641234565

A student who entered through UCAS in 1997 might have a HUSID of 0000971234561

Business rules 1 Error Student.HUSID must not contain all zeros2 Error If characters1-4 of Student.HUSID are not 0000 then characters 3-6 must

be a valid HESA INSTID plus 10003 Error Student.HUSID must pass the checksum test given in the coding manual4 Error If characters 1-4 of Student.HUSID are not 0000 then characters 3-6 of

Student.HUSID must not be 3001 when Student.COMDATE after2007-07-31 (INSTID 2001 is invalid).

Reason Required The most significant key into the set of records for file management and record linkage.

Part Of Student


Field Length 13



Schema Components Element: HUSIDData type: HUSIDType

Based On 07051.Student.HUSID 1.1

Owner HESA

Version 1.0


Immediately prior surnameType field

Short Name PSURNAME

Description This is the trainee's surname immediately prior to the current surname, if applicable


Coverage All students where applicable

Notes Where a student has had one or a number of previous surnames, this field records thesurname used immediately before the current surname recorded in Student.SURNAME

Valid characters









Reason Required To create the student's TA record, to allow matching of records where a student haschanged surname.

Part Of Student


Field Length 100



Schema Components Element: PSURNAMEData type: NameType

Owner Teaching Agency

Version 1.0





Independent Safeguarding Authority Registration NumberType field

Short Name ISANUM

Description This field will record the student's Independent Safeguarding Authority number


Coverage Detail to follow

Notes This field will remain dormant until further notice.

The format of this field is not specified and the field length in this draft has beenassigned an arbitrary value of 20.

Reason Required Not currently required.

Part Of Student

Field Length 20



Schema Components Element: ISANUM

Owner ISA

Version 1.0



Reason required added.


Institution's own identifier for studentType field

Short Name OWNSTU

Description This field records the institution's own internal identifier for the student.



Notes This field is identical to the Student.OWNSTU field in the Student record.

This field should be completed with the same value as used for the student in the HESAStudent record to allow cross checking.

Valid characters









Reason Required To facilitate HESA checking data with institutions, for example, validation reports, etc.

Part Of Student

Field Length 20




Schema Components Element: OWNSTUData type: OWNSTUType

Based On 07051.Student.OWNSTU 1.0

Owner HESA

Version 1.0





ITT phase/scopeType field

Short Name ITTPHSC

Description This field describes in more detail the student's initial teacher training aim.




15 Ages 3 - 816 Ages 3 or 5 - 11, emphasis 7 - 1117 Ages 3 or 5 - 11, emphasis 3 - 818 Ages 3 or 5 - 11, emphasis 5 - 819 Ages 7 - 1124 Ages 11 - 16 or 1825 Ages 14 - 1926 Ages 7 - 1431 Further education49 Other51 Foundation Stage & KS1 (age ranges 3-8)52 Foundation Stage, KS1 & KS2 (age ranges 3-11)53 KS1 & KS2 (age ranges 5 - 11)54 KS2 & KS3 (age ranges 7 - 14)55 KS3 & KS4 (age ranges 11 - 16)56 KS3, KS4 & post-16 (age ranges 11 - 18)57 KS4 & post-16 (age ranges 14 - 19)71 Ages 3 - 7 Primary72 Ages 3 - 8 Primary73 Ages 3 - 9 Primary74 Ages 3 - 11 Primary75 Ages 5 - 9 Primary76 Ages 5 - 11 Primary77 Ages 7 - 11 Key Stage 2/3 lower78 Ages 7 - 14 Key stage 2/379 Ages 9 - 14 Key stage 2/3 upper80 Ages 11 - 16 Secondary81 Ages 11 - 19 Secondary

Notes This field contains the subset of codes applicable to England from theInstance.ITTPHSC field in the Student record.

Codes 15 to 26 can only be used where Student.COMDATE is before 01 August 2002.

Codes 51 to 57 can only be used for continuing students with Student.COMDATE after31 July 2002 and before 1 August 2007.

Codes 71 to 81 can only be used for students where Student.COMDATE is after 31 July2007.

Code 72 Ages 3 - 8 Primary can only be used by students with a Student.COMDATEbetween 2007-07-31 and 2010-08-01.

Codes 82 and 83 are no longer valid entries for this field. Students previously returnedwith ITTPHSC 82 should be recoded to 81 'Ages 11-19 Secondary'.


For other initial teacher training courses not leading to Qualified Teacher Status, codes31 or 49 should be used.

Further information can be found on the Department of Education website.

Business rules 2 Error Student.ITTPHSC codes 71 - 81 are only available where Student.TTCID =1, 8, G, H, J or K and Student.COMDATE is after 2007-07-31

3 Error Student.ITTPHSC codes 31 or 49 are only available where Student.TTCID= 2, G, H, J or K

4 Error Student.ITTPHSC codes 51 - 57 are only available whereStudent.COMDATE is after 2002-07-31 and before 2007-08-01

6 Error Where Student.ITTPHSC is coded 72 Student.COMDATE must be after2007-07-31 and before 2010-08-01

Reason Required To provide details of training, distinguishing primary and secondary levels, etc.

Part Of Student

Field Length 2



Schema Components Element: ITTPHSCData type: ITTPHSCCodeContentType

Based On 07051.Instance.ITTPHSC 1.1

Owner HESA

Version 1.1



Business Rule 1 removed as advice from the Teaching Agency indicates that it is nolonger required. Business Rules 2 and 3 revised to accommodate new codes G, H, Jand K in Student.TTCID. Business Rule 5 removed as Student.ITTPHSC code 83 is nolonger valid.


ITT Qualification AimType field

Short Name ITTAIM

Description This field describes the general qualification aim of the Initial Teacher Training courseand is intended to record the qualification that will be attained as a result of successfulcompletion of studies.


Coverage All courses


007 BA008 BA (Hons)014 BA (Hons) with intercalated PGCE012 BA with intercalated PGCE001 BEd002 BEd (Hons)003 BSc004 BSc (Hons)013 BSc (Hons) with intercalated PGCE111 Flexible - Assessment Only110 Flexible - PGCE113 Flexible - ProfGCE020 Postgraduate Certificate in Education031 Professional Graduate Certificate in Education029 QTS Assessment only028 Undergraduate Master of Teaching

Notes

Reason Required To monitor provision and to allow the TA to accurately record the relevant qualification

Part Of Student

Field Length 3



Schema Components Element: ITTAIMData type: ITTAIMCodeContentType


Version 1.0





ITT schemesType field

Short Name ITTSCHMS

Description This field identifies those students who have participated in an ITT scheme




1 Fast-track2 Student Associate Scheme3 Fast-track & previously completed a Student Associate Scheme4 Extended PGCE (Supplementary training bursary)5 Two-year full-time top up undergraduate degree (TA funded)6 Primary modern languages programme (TA funded)7 Previously completed a subject enhancement course9 Not undertaken any TA pre-ITT scheme

Notes This field contains the codes applicable to Initial Teacher Training courses in Englandfrom the Instance.ITTSCHMS field in the Student record.

Code 2 in this field will identify where the student has previously completed a SASscheme.

'Fast-track' applies to Initial Teacher Training (ITT) students who passed the nationalselection process for the fast-track initiative and who are training in ITT on that basis.This scheme no longer exists and so codes 1 and 3 should only be used for studentswho commenced courses on or before before 31 July 2008.

For code 6 to apply, students must be on a primary programme (Student.ITTPHSC 72to 77) with CourseSubject.SBJCA of French (R100), German (R200), Italian (R300) orSpanish (R400).

Business rules 2 Error Student.ITTSCHMS can only be coded 6 where Student.ITTPHSC isbetween 72 to 77 and CourseSubject.SBJCA is French (R100), German(R200), Italian (R300) or Spanish (R400)

5 Error Student.ITTSCHMS codes 1 or 3 must have a Student.COMDATE earlierthan 2007-08-01.

Reason Required To monitor success of ITT schemes

Part Of Student

Field Length 1



Schema Components Element: ITTSCHMSData type: ITTSCHMSCodeContentType

Based On 07051.Instance.ITTSCHMS 1.1

Owner TA

Version 1.0




Coverage of this field adjusted to cover all students, not just those whereStudent.TTCID = 1 or 2.


Mode of StudyType field

Short Name MODE

Description This field indicates the method by which a student is being taught their course.




01 Full-time according to funding council definitions31 Part-time63 Dormant - previously full-time64 Dormant - previously part-time

Notes This field contains the subset of codes applicable to Initial Teacher Training courses inEngland from the Instance.MODE field in the Student record.

With reference to code 01, the funding councils (which for this record is the TA) haveagreed that a common definition of full-time is that course years must involve aminimum of 24 weeks study.

Codes 63 and 64 for dormant can be used only if the student is not expected to beactively studying at anytime during the reporting period. Students that have previouslybeen reported to TA as active but are now dormant should be reported with code 63 or64 as applicable.

Where a student has changed their mode of study within the reporting year, the recordshould show the current or latest position. However students involved in re-sits after thecompletion of the taught or structured part of their course should not have their mode ofstudy up-dated. For example a full-time student who finishes the courses in June buthas to take resits in September should not be re-coded; whilst they were active on thecourse they were a full-time student.

Business rules 1 Error Student.MODE cannot be coded 01 where Student.UNITLGTH = 2 andStudent.SPLENGTH = 01 to 05

2 Error Student.MODE cannot be coded 01 where Student.UNITLGTH = 3 andStudent.SPLENGTH = 01 to 23

3 Error Student.MODE cannot be coded 63 or 64 where Student.COMDATE is inthe current reporting period (i.e. on/after 01-Aug-Y1)

Reason Required To allow standard populations to be defined and financial calculations to be made

Part Of Student

Field Length 2



Schema Components Element: MODEData type: MODECodeContentType

Based On 07051.Instance.MODE.1.1 with amendment to restrict to 01 and 31 only

Owner HESA


Version 1.0





National insurance numberType field

Short Name NIN

Description National Insurance Number


Coverage Optional

Notes Provision of this information is entirely optional. If a student already has a record withthe Teachers' Pensions Scheme, provision of this information will assist in recordmatching.

Reason Required

Part Of Student

Field Length 9



Schema Components Element: NINData type: NIType

Owner Department for Work and Pensions and Inland Revenue

Version 1.0



Reason required added.


PGCE class of undergraduate degreeType field

Short Name PGCECLSS

Description This field is used to indicate the qualification class of the student's undergraduatedegree.


Coverage All postgraduate course entrants, that is, students where Student.COMDATE is in thecurrent reporting period where Student.ITTAIM is a postgraduate qualification (110, 113,020 or 031)


01 First class honours02 Upper second class honours03 Lower second class honours04 Undivided second class honours05 Third class honours06 Fourth class honours07 Unclassified honours08 Aegrotat (whether to honours or pass)09 Pass - degree awarded without honours following an honours course10 Ordinary (including divisions of ordinary, if any) degree awarded after

following a non-honours course11 General degree - degree awarded after following a non-honours

course/degree that was not available to be classified12 Distinction13 Merit14 Pass98 Not applicable99 Not known

Notes This field has identical valid entries to the EntryProfile.PGCECLSS field in the Studentrecord.

Codes 12-14 should only be used for integrated taught masters degrees, where theseare appropriate.

Code 99 should be used for 'Not known' and code 98 should be used for 'Notapplicable'.

If institutions are assessing an ITT trainee for bursary eligibility based on theirMasters/PhD and not their first degree, they should use Student.DEGTYPE to attractthe right level of bursary funding. Student.PGCECLSS should still be recorded for thetrainee's first degree. If the student is being assessed based on their first degree, thenthe institution should code Student.DEGTYPE accordingly.

This field may be coded other than '98 Not applicable' for non-UK undergraduatequalifications (where Student.DEGTYPE='402 Degree equivalent (inc. foreignqualifications)').

For students holding overseas qualifications, institutions will need to enter in theclassification, based on their assessment of the trainee's overseas degree, in theStudent.PGCECLSS field. Institutions should not use code 98 (Not applicable). TheHEIDMS Guidance provides details on how institutions should code overseas degreesin terms of degree class.


It is at the discretion of the Higher Education Institution (HEI) to decide upon the UKequivalent class of the non-UK degree. For example, if a trainee has an overseasdegree and following assessment by the HEI it is deemed equivalent to a 2:2classification (UK degree), then the HEI may enter 2:2 in Student.PGCECLSS. The HEIwould then be expected to enter 402 in Student.DEGTYPE.

Code 98 'Not applicable' may include other students who do not have a UKundergraduate degree. This may be the case, for example, with students studying forPGCE (FE).

Business rules 1 Error Student.PGCECLSS must exist where Student.COMDATE is in the currentreporting period and Student.ITTAIM is a postgraduate qualification (110,113, 020 or 031)

Reason Required To provide data on the qualifications of teachers.

Part Of Student

Field Length 2



Schema Components Element: PGCECLSSData type: PGCECLSSCodeContentType

Based On 07051.EntryProfile.PGCECLSS

Owner HESA

Version 1.1



Guidance added to Notes regarding students holding overseas qualifications, andwhere bursary eligibility is assessed on the basis of a postgraduate qualification.


PGCE subject of undergraduate degreeType field

Short Name PGCESBJ

Description This field holds the subject(s) of the student's previous degree.


Coverage All postgraduate course entrants, that is, students where Student.COMDATE is in thecurrent reporting period where Student.ITTAIM is a postgraduate qualification (110, 113,020 or 031)


9998 Not applicable9999 Reserved for instances where information is provided but is inadequate for

coding purposesA100 Pre-clinical medicineA200 Pre-clinical dentistryA300 Clinical medicineA400 Clinical dentistryA900 Others in medicine & dentistryA990 Medicine & dentistry not elsewhere classifiedA000 Medicine & dentistryB100 Anatomy, physiology & pathologyB110 AnatomyB120 PhysiologyB121 Clinical physiologyB130 PathologyB131 Cellular pathologyB132 PathobiologyB140 NeuroscienceB160 PhysiotherapyB170 PodiatryB190 Anatomy, physiology & pathology not elsewhere classifiedB200 Pharmacology, toxicology & pharmacyB210 PharmacologyB220 ToxicologyB230 PharmacyB290 Pharmacology, toxicology & pharmacy not elsewhere classifiedB300 Complementary medicines, therapies & well-beingB310 OsteopathyB320 ChiropracticB340 Alternative medicine & therapiesB341 ChineseB342 HerbalismB343 AcupunctureB344 AromatherapyB345 HypnotherapyB346 ReflexologyB350 Hair & beauty scienceB351 Hair servicesB352 Beauty therapiesB353 Make-upB360 Spa & water-based therapiesB390 Complementary medicines, therapies & well-being not elsewhere classifiedB400 NutritionB410 DieteticsB490 Nutrition not elsewhere classifiedB500 OphthalmicsB510 OptometryB520 Orthoptics


B590 Ophthalmics not elsewhere classifiedB600 Aural & oral sciencesB610 AudiologyB620 Speech scienceB630 Language pathologyB690 Aural & oral sciences not elsewhere classifiedB700 NursingB701 Palliative care nursingB702 Clinical practice nursingB710 Community nursingB712 Health visitingB713 School nursingB714 Practice nursingB720 MidwiferyB730 Children's nursingB731 Neonatal careB740 Adult nursingB741 Older people nursingB750 Dental nursingB760 Mental health nursingB761 Learning disability nursingB770 Medical nursingB771 Critical care nursingB772 Surgical nursingB773 Emergency nursingB790 Nursing not elsewhere classifiedB800 Medical technologyB810 CardiographyB820 RadiologyB821 Radiography, diagnosticB822 Radiography, therapeuticB830 Biomechanics & prosthetics (non-clinical)B840 Dental technologyB850 Mortuary technologyB890 Medical technology not elsewhere classifiedB900 Others in subjects allied to medicineB910 Environmental healthB920 Occupational healthB930 Occupational therapyB940 CounsellingB950 Paramedical scienceB960 Physician assistant studiesB990 Subjects allied to medicine not elsewhere classifiedB000 Subjects allied to medicineC100 BiologyC110 Applied biologyC111 ParasitologyC120 Behavioural biologyC130 Cell biologyC131 Applied cell biologyC140 Developmental/Reproductive biologyC141 Developmental biologyC142 Reproductive biologyC150 Environmental biologyC160 Marine/Freshwater biologyC161 Marine biologyC162 Freshwater biologyC170 Population biologyC180 EcologyC181 BiodiversityC182 EvolutionC183 Community ecologyC184 Conservation ecologyC185 Ecosystem ecology & land use


C186 Population ecologyC187 EcotoxicologyC190 Biology not elsewhere classifiedC191 BiometryC200 BotanyC210 Applied botanyC220 MycologyC230 Plant biotechnologyC240 Plant cell scienceC250 Plant pathologyC260 Plant physiologyC270 Developmental & reproductive plant biologyC280 Systematic botanyC290 Botany not elsewhere classifiedC300 ZoologyC310 Applied zoologyC320 Cell zoologyC330 Developmental & reproductive zoologyC340 EntomologyC350 Marine zoologyC360 Pest scienceC380 Systematic zoologyC390 Zoology not elsewhere classifiedC400 GeneticsC410 Applied geneticsC420 Human geneticsC430 Medical & veterinary geneticsC431 Medical geneticsC432 Veterinary geneticsC440 Molecular geneticsC441 TranscriptomicsC450 GenomicsC451 Functional genomicsC452 Genome organisationC460 Genetic engineeringC470 Population genetics & evolutionC490 Genetics not elsewhere classifiedC500 MicrobiologyC510 Applied microbiologyC520 Medical & veterinary microbiologyC521 Medical microbiologyC522 Veterinary microbiologyC530 BacteriologyC540 VirologyC550 ImmunologyC570 SerologyC590 Microbiology not elsewhere classifiedC600 Sport & exercise scienceC610 Sport coachingC620 Sport developmentC630 Sport conditioning, rehabilitation & therapyC640 Sport studiesC650 Sport technologyC690 Sport & exercise science not elsewhere classifiedC700 Molecular biology, biophysics & biochemistryC710 Applied molecular biology, biophysics & biochemistryC720 Biological chemistryC730 Metabolic biochemistryC740 Medical & veterinary biochemistryC741 Medical biochemistryC742 Veterinary biochemistryC750 Plant biochemistryC760 Biomolecular scienceC770 Biophysical science


C790 Molecular biology, biophysics & biochemistry not elsewhere classifiedC800 PsychologyC810 Applied psychologyC811 Occupational psychologyC812 Educational psychologyC813 Sport psychologyC814 Organisational psychologyC815 Business psychologyC816 Forensic psychologyC820 Developmental psychologyC821 Child psychologyC822 The psychology of ageingC830 Methodological & conceptual issues in psychologyC831 Research methods in psychologyC832 Quantitative psychologyC833 Qualitative psychologyC834 History of psychologyC835 Philosophy of psychologyC840 Psychology in health & medicineC841 Health psychologyC842 Clinical psychologyC843 Counselling psychologyC844 PsychotherapyC845 Clinical neuropsychologyC846 Community psychologyC847 Psychoanalytical studiesC848 Psychology of mental healthC850 Cognitive & affective psychologyC851 Psychological modellingC852 Psychology of communicationC853 Psychology of memory & learningC854 Psychology of perceptionC855 Psychology of higher cognitive processesC856 Experimental psychologyC857 Affective psychologyC858 Transpersonal psychologyC860 PsychobiologyC861 Cognitive neuroscienceC862 Affective neuroscienceC863 PsychopharmacologyC864 Evolutionary psychologyC865 Animal psychologyC870 Personality & individual differencesC871 PsychometricsC872 Psychology of genderC873 Cross-cultural psychologyC880 Social psychologyC881 Social cognitionC890 Psychology not elsewhere classifiedC900 Others in Biological SciencesC910 Applied biological sciencesC990 Biological sciences not elsewhere classifiedC000 Biological sciencesD100 Pre-clinical veterinary medicineD190 Pre-clinical veterinary medicine not elsewhere classifiedD200 Clinical veterinary medicine & dentistryD210 Clinical veterinary medicineD220 Clinical veterinary dentistryD290 Clinical veterinary medicine & dentistry not elsewhere classifiedD300 Animal scienceD310 Veterinary nursingD320 Animal healthD321 Animal anatomyD322 Animal physiology


D323 Animal pathologyD324 Animal pharmacologyD325 Animal toxicologyD326 Animal pharmacyD327 Animal nutritionD328 Animal welfareD330 Veterinary public healthD340 Overseas veterinary developmentD390 Animal sciences not elsewhere classifiedD400 AgricultureD410 Arable & fruit farmingD411 Agricultural pests & diseasesD412 Crop physiologyD413 Crop nutritionD414 Crop protectionD415 Crop productionD416 Glasshouse cultureD417 Amenity horticultureD418 Exotic plants & cropsD420 LivestockD421 Livestock husbandryD422 Equine studiesD423 Poultry keepingD424 Game keepingD425 Exotic livestockD430 Fish farmingD431 Fish husbandryD432 Freshwater fishD433 Saltwater fishD434 Ornamental fishD435 AquacultureD440 Rural estate managementD441 Farm managementD442 Game keeping managementD443 Water resource managementD444 Land management for recreationD445 Biological heritage site managementD446 Wilderness managementD447 Environmental conservationD448 Sustainable agricultural & landscape developmentD450 International agricultureD460 Organic farmingD461 Organic arable & fruit farmingD462 Organic livestockD463 Organic fish farmingD470 Agricultural technologyD471 Agricultural machineryD472 Agricultural irrigation & drainageD490 Agriculture not elsewhere classifiedD500 Forestry & arboricultureD510 Trees & shrubsD511 Forestry pests & diseasesD512 Tree physiologyD513 Tree nutritionD514 Tree protectionD515 Tree productionD516 Timber productionD517 Community forestryD520 International forestryD530 Organic forestryD540 Forestry technologyD541 Forestry irrigation & drainageD590 Forestry not elsewhere classifiedD600 Food & beverage studies


D610 Food scienceD611 Meat scienceD612 Cereal scienceD613 Vegetable scienceD614 Fruit scienceD620 Food hygieneD630 Food & beverage productionD631 Food & beverage manufactureD632 Food & beverage processingD633 Food & beverage technologyD634 Industrial bakingD635 Industrial brewingD640 Food & beverages for the consumerD641 Food & beverage packagingD642 Food & beverage deliveryD690 Food & beverage studies not elsewhere classifiedD700 Agricultural sciencesD710 Agricultural biologyD711 Agricultural microbiologyD720 Agricultural chemistryD721 Agricultural biochemistryD730 Agricultural botanyD740 Agricultural zoologyD750 Soil as an agricultural mediumD790 Agricultural sciences not elsewhere classifiedD900 Others in veterinary sciences, agriculture & related subjectsD990 Veterinary sciences, agriculture & related subjects not elsewhere classifiedD000 Veterinary sciences, agriculture & related subjectsF100 ChemistryF110 Applied chemistryF111 Industrial chemistryF112 Colour chemistryF120 Inorganic chemistryF130 Structural chemistryF131 CrystallographyF140 Environmental chemistryF141 Marine chemistryF150 Medicinal chemistryF151 Pharmaceutical chemistryF160 Organic chemistryF161 Organometallic chemistryF162 Polymer chemistryF163 Bio-organic chemistryF164 Petrochemical chemistryF165 Biomolecular chemistryF170 Physical chemistryF180 Analytical chemistryF190 Chemistry not elsewhere classifiedF200 Materials scienceF290 Materials science not elsewhere classifiedF300 PhysicsF310 Applied physicsF311 Engineering physicsF320 Chemical physicsF321 Solid-state physicsF330 Environmental physicsF331 Atmospheric physicsF332 Marine physicsF340 Mathematical & theoretical physicsF341 ElectromagnetismF342 Quantum mechanicsF343 Computational physicsF350 Medical physicsF351 Radiation physics


F360 Optical physicsF361 Laser physicsF370 Nuclear & particle physicsF380 AcousticsF390 Physics not elsewhere classifiedF400 Forensic & archaeological sciencesF410 Forensic scienceF420 Archaeological scienceF490 Forensic & archaeological sciences not elsewhere classifiedF500 AstronomyF510 AstrophysicsF520 Space & planetary sciencesF521 Space scienceF522 Planetary scienceF530 Solar & solar terrestrial physicsF540 Astronomy observationF550 Astronomy theoryF590 Astronomy not elsewhere classifiedF600 GeologyF610 Applied geologyF611 Industrial geologyF612 Engineering geologyF620 Mining geologyF621 Exploration geologyF630 GeotechnologyF631 Marine geotechnologyF640 Earth scienceF641 PalaeontologyF642 GeoscienceF643 Quaternary studiesF644 HydrogeologyF645 Mantle & core processesF646 Land-atmosphere interactionsF650 Geological oceanographyF660 GeophysicsF661 Exploration geophysicsF670 GeochemistryF680 GeohazardsF681 Seismology & tectonicsF682 VulcanologyF690 Geology not elsewhere classifiedF700 Science of aquatic & terrestrial environmentsF710 Marine sciencesF720 HydrographyF730 Ocean sciencesF731 Ocean circulationF732 Oceanographic survey & monitoringF733 Land-ocean interactionF734 Atmosphere-ocean interactionsF750 Environmental sciencesF751 Applied environmental sciencesF752 HydrologyF753 Pollution controlF754 Biogeochemical cyclesF755 Environmental informaticsF756 Environmental physiologyF760 ClimatologyF761 MeteorologyF762 Large-scale atmospheric dynamics & transportF763 Boundary-layer meteorologyF764 Climate & climate changeF765 Radiative processes & effectsF770 Soil scienceF780 Glaciology & cryospheric systems


F790 Science of aquatic & terrestrial environments not elsewhere classifiedF800 Physical geographical sciencesF810 Environmental geographyF811 BiogeographyF840 Physical geographyF841 Maritime geographyF842 GeomorphologyF843 TopographyF844 CartographyF845 Remote sensingF846 Geographical information systemsF890 Physical geographical sciences not elsewhere classifiedF900 Others in physical sciencesF990 Physical sciences not elsewhere classifiedF000 Physical sciencesG100 MathematicsG110 Pure mathematicsG120 Applied mathematicsG121 Mechanics (mathematical)G130 Mathematical methodsG140 Numerical analysisG150 Mathematical modellingG160 Engineering/industrial mathematicsG170 Computational mathematicsG190 Mathematics not elsewhere classifiedG200 Operational researchG290 Operational research not elsewhere classifiedG300 StatisticsG310 Applied statisticsG311 Medical statisticsG320 ProbabilityG330 Stochastic processesG340 Statistical modellingG350 Mathematical statisticsG390 Statistics not elsewhere classifiedG900 Others in mathematical sciencesH100 General engineeringH110 Integrated engineeringH120 Safety engineeringH121 Fire safety engineeringH122 Water quality controlH123 Public health engineeringH130 Computer-aided engineeringH131 Automated engineering designH140 MechanicsH141 Fluid mechanicsH142 Solid mechanicsH143 Structural mechanicsH150 Engineering designH160 Bioengineering, biomedical engineering & clinical engineeringH161 BiomaterialsH162 Biomechanics (including fluid & solid mechanics)H163 Bioelectronics & bioelectricityH164 Rehabilitation engineeringH165 Tissue engineering & regenerative medicineH166 ImagingH167 BiosensorsH168 Medical devices & instrumentationH169 Neural engineeringH190 General engineering not elsewhere classifiedH200 Civil engineeringH210 Structural engineeringH220 Environmental engineeringH221 Energy resources


H222 Coastal decayH223 Environmental impact assessmentH230 Transport engineeringH231 Permanent way engineeringH232 Pavement engineeringH240 Surveying scienceH241 General practice surveyingH242 Engineering surveyingH250 Geotechnical engineeringH290 Civil engineering not elsewhere classifiedH300 Mechanical engineeringH310 DynamicsH311 ThermodynamicsH320 Mechanisms & machinesH321 Turbine technologyH330 Automotive engineeringH331 Road vehicle engineeringH332 Rail vehicle engineeringH333 Ship propulsion engineeringH340 Acoustics & vibrationH341 AcousticsH342 VibrationH350 Offshore engineeringH360 Electromechanical engineeringH390 Mechanical engineering not elsewhere classifiedH400 Aerospace engineeringH410 Aeronautical engineeringH411 Air passenger transport engineeringH412 Air freight transport engineeringH413 Air combat engineeringH420 Astronautical engineeringH430 AvionicsH440 AerodynamicsH441 Flight mechanicsH450 Propulsion systemsH460 Aviation studiesH490 Aerospace engineering not elsewhere classifiedH500 Naval architectureH510 ShipbuildingH511 Surface passenger ship buildingH512 Surface freight ship buildingH513 Surface combat ship buildingH514 Submarine buildingH520 Ship designH521 Surface passenger ship designH522 Surface freight ship designH523 Surface combat ship designH524 Submarine designH590 Naval architecture not elsewhere classifiedH600 Electronic & electrical engineeringH610 Electronic engineeringH611 Microelectronic engineeringH612 Integrated circuit designH620 Electrical engineeringH630 Electrical powerH631 Electrical power generationH632 Electrical power distributionH640 Communications engineeringH641 Telecommunications engineeringH642 Broadcast engineeringH643 Satellite engineeringH644 Microwave engineeringH650 Systems engineeringH651 Digital circuit engineering


H652 Analogue circuit engineeringH660 Control systemsH661 Instrumentation controlH662 Control by light systemsH670 Robotics & cyberneticsH671 RoboticsH672 CyberneticsH674 Virtual reality engineeringH680 Optoelectronic engineeringH690 Electronic & electrical engineering not elsewhere classifiedH700 Production & manufacturing engineeringH710 Manufacturing systems engineeringH711 Manufacturing systems designH712 Manufacturing installation systemsH713 Production processesH714 Manufacturing systems maintenanceH720 Quality assurance engineeringH730 MechatronicsH790 Production & manufacturing engineering not elsewhere classifiedH800 Chemical, process & energy engineeringH810 Chemical engineeringH811 Biochemical engineeringH812 Pharmaceutical engineeringH820 Atomic engineeringH821 Nuclear engineeringH830 Chemical process engineeringH831 Bioprocess engineeringH840 Gas engineeringH850 Petroleum engineeringH890 Chemical, process & energy engineering not elsewhere classifiedH900 Others in engineeringH990 Engineering not elsewhere classifiedH000 EngineeringI100 Computer scienceI110 Computer architectures & operating systemsI111 Computer architecturesI112 Operating systemsI113 Displays & imagingI114 High end computingI115 Parallel computingI120 Networks & communicationsI130 Computational science foundationsI140 Human-computer interactionI150 Multimedia computing scienceI160 InternetI161 e-businessI190 Computer science not elsewhere classifiedI200 Information systemsI210 Information modellingI220 Systems design methodologiesI230 Systems analysis & designI240 DatabasesI250 Systems auditingI260 Data managementI270 Intelligent & expert systemsI290 Systems analysis & design not elsewhere classifiedI300 Software engineeringI310 Software designI320 ProgrammingI321 Procedural programmingI322 Object-oriented programmingI323 Declarative programmingI390 Software engineering not elsewhere classifiedI400 Artificial intelligence


I410 Speech & natural language processingI420 Knowledge representationI430 Neural computingI440 Computer visionI450 Cognitive modellingI460 Machine learningI461 Automated reasoningI490 Artificial intelligence not elsewhere classifiedI500 Health informaticsI510 Health technologiesI520 BioinformaticsI530 Tele healthcareI590 Health informatics not elsewhere classifiedI600 GamesI610 Computer games programmingI620 Computer games designI630 Computer games graphicsI700 Computer generated visual & audio effectsI710 Computer generated imageryI900 Others in Computer sciencesI990 Computer sciences not elsewhere classifiedJ100 Minerals technologyJ110 MiningJ120 QuarryingJ130 Rock mechanicsJ140 Minerals processingJ150 Minerals surveyingJ160 Petrochemical technologyJ190 Minerals technology not elsewhere classifiedJ200 MetallurgyJ210 Applied metallurgyJ220 Metallic fabricationJ221 Pattern makingJ230 Corrosion technologyJ290 Metallurgy not elsewhere classifiedJ300 Ceramics & glassJ310 CeramicsJ320 Glass technologyJ390 Ceramics & glass not elsewhere classifiedJ400 Polymers & textilesJ410 Polymers technologyJ411 PlasticsJ420 Textiles technologyJ421 Textile chemistryJ422 Dying & colouring of textilesJ430 Leather technologyJ431 TanningJ440 Clothing productionJ441 Machine knittingJ442 Commercial tailoringJ443 Pattern cuttingJ444 MillineryJ445 Footwear productionJ490 Polymers & textiles not elsewhere classifiedJ500 Materials technology not otherwise specifiedJ510 Materials technologyJ511 Engineering materialsJ512 Paper technologyJ513 Furniture technologyJ520 PrintingJ521 Offset lithographyJ522 Photo-lithographyJ523 Reprographic techniquesJ524 Screen process printing


J530 GemmologyJ590 Materials technology not elsewhere classifiedJ600 Maritime technologyJ610 Marine technologyJ611 Marine navigationJ612 Marine radarJ613 Marine radioJ614 Marine plumbingJ690 Maritime technology not elsewhere classifiedJ700 BiotechnologyJ710 Plant biotechnology (crops, trees, shrubs etc.)J720 Animal biotechnologyJ730 Environmental biotechnologyJ740 Industrial biotechnologyJ750 Medical biotechnologyJ790 Biotechnology not elsewhere classifiedJ900 Others in technologyJ910 Energy technologiesJ920 ErgonomicsJ930 Audio technologyJ931 Music recordingJ940 Machinery maintenanceJ941 Office machinery maintenanceJ942 Industrial machinery maintenanceJ950 Musical instrument technologyJ960 Transport logisticsJ970 Emergency & disaster technologiesJ990 Technologies not elsewhere classifiedJ000 TechnologiesK100 ArchitectureK110 Architectural design theoryK120 Interior architectureK130 Architectural technologyK190 Architecture not elsewhere classifiedK200 BuildingK210 Building technologyK220 Construction managementK230 Building surveyingK240 Quantity surveyingK250 Conservation of buildingsK251 Property developmentK290 Building not elsewhere classifiedK300 Landscape & garden designK310 Landscape architectureK320 Landscape studiesK330 Landscape designK340 Garden designK341 Garden horticultureK390 Landscape & garden design not elsewhere classifiedK400 Planning (urban, rural & regional)K410 Regional planningK420 Urban & rural planningK421 Urban planningK422 Rural planningK430 Planning studiesK440 Urban studiesK450 HousingK460 Transport planningK490 Planning (urban, rural & regional) not elsewhere classifiedK900 Others in architecture, building & planningK990 Architecture, building & planning not elsewhere classifiedK000 Architecture, building & planningL100 EconomicsL110 Applied economics


L111 Financial economicsL112 Agricultural economicsL113 Economic policyL120 MicroeconomicsL130 MacroeconomicsL140 EconometricsL150 Political economicsL160 International economicsL170 Economic systemsL171 CapitalismL172 MonetarismL173 KeynesianismL174 CollectivismL190 Economics not elsewhere classifiedL200 PoliticsL210 Political theoriesL211 LiberalismL212 ConservatismL213 SocialismL214 NationalismL215 FascismL216 FeminismL217 EnvironmentalismL218 AnarchismL220 Political systemsL221 AutocracyL222 DemocracyL223 PlutocracyL224 OligarchyL230 UK government/parliamentary studiesL231 Public administrationL232 UK constitutional studiesL240 International politicsL241 European Union politicsL242 Commonwealth politicsL243 Politics of a specific country/regionL244 International constitutional studiesL250 International relationsL251 Strategic studiesL252 War & peace studiesL253 International criminologyL260 Comparative politicsL290 Politics not elsewhere classifiedL300 SociologyL310 Applied sociologyL311 Applied criminologyL312 VictimologyL320 Gender studiesL321 Women's studiesL322 Men's studiesL330 Ethnic studiesL340 Disability in societyL350 Religion in societyL360 Socio-economicsL370 Social theoryL371 Social hierarchyL380 Political sociologyL390 Sociology not elsewhere classifiedL391 Sociology of science & technologyL400 Social policyL410 UK social policyL420 International social policyL430 Public policyL431 Health policy


L432 Welfare policyL433 Education policyL434 Transport policyL435 Security policyL436 Emergency services policyL437 Criminal justice policyL490 Social policy not elsewhere classifiedL500 Social workL510 Health & welfareL520 Child careL530 Youth workL540 Community workL541 Community justiceL550 Careers guidanceL560 Probation/after-careL590 Social work not elsewhere classifiedL600 AnthropologyL610 Social & cultural anthropologyL611 Criminological theoryL620 Physical & biological anthropologyL690 Anthropology not elsewhere classifiedL700 Human & social geographyL710 Human & social geography by areaL711 Human & social geography of EuropeL712 Human & social geography of AsiaL713 Human & social geography of AfricaL714 Human & social geography of AustralasiaL715 Human & social geography of the AmericasL716 Human & social geography of the Arctic/AntarcticL720 Human & social geography by topicL721 Economic geographyL722 Urban geographyL723 Political geographyL724 Transport geographyL725 Historical geographyL726 Cultural geographyL727 Agricultural geographyL728 Human DemographyL790 Human & social geography not elsewhere classifiedL800 Development studiesL900 Others in social studiesL990 Social studies not elsewhere classifiedL000 Social studiesM100 Law by areaM110 UK legal systemsM111 English lawM112 Welsh lawM113 Northern Irish lawM114 Scottish lawM120 European Union lawM130 Public international lawM140 Comparative lawM190 Law by area not elsewhere classifiedM200 Law by topicM210 Public lawM211 Criminal lawM220 Private lawM221 Business & commercial lawM222 Contract lawM223 Property lawM224 TortsM240 JurisprudenceM250 Legal practiceM260 Medical law


M270 Sociology of lawM290 Law by topic not elsewhere classifiedM900 Others in lawM990 Law not elsewhere classifiedM000 LawN100 Business studiesN110 European business studiesN120 International business studiesN190 Business studies not elsewhere classifiedN200 Management studiesN210 Management techniquesN211 Strategic managementN212 Creative managementN213 Project managementN214 Change managementN215 Organisational developmentN220 Institutional managementN223 Domestic managementN224 Management & organisation of educationN225 Criminal justice managementN230 Land & property managementN231 Land managementN232 Property managementN234 Property valuation & auctioneeringN240 Retail managementN250 Emergency & disaster managementN251 Emergency services managementN252 Disaster managementN290 Management studies not elsewhere classifiedN300 FinanceN310 BankingN320 Investment & insuranceN321 InvestmentN322 InsuranceN323 Actuarial scienceN330 TaxationN340 Financial managementN341 Financial riskN390 Finance not elsewhere classifiedN400 AccountingN410 AccountancyN411 Cost & management accountancyN412 Public accountancyN413 Book keepingN420 Accounting theoryN421 Auditing of accountsN422 Financial reportingN490 Accounting not elsewhere classifiedN500 MarketingN510 Market researchN520 Sales managementN530 DistributionN550 International marketingN560 Promotion & advertisingN561 AdvertisingN562 Corporate imageN563 SponsorshipN590 Marketing not elsewhere classifiedN600 Human resource managementN611 Industrial relationsN612 Staff developmentN613 Training methodsN614 Recruitment methodsN620 Health & safety issues


N690 Human resources management not elsewhere classifiedN700 Office skillsN710 Office administrationN720 Secretarial & typing skillsN721 Audio typingN722 Shorthand & shorthand transcriptionN790 Office skills not elsewhere classifiedN800 Hospitality, leisure, sport, tourism & transportN810 Travel managementN820 Event managementN830 TourismN831 Tourism studiesN832 Tourism managementN850 Transport studiesN851 Land travelN852 Sea travelN853 Air travelN860 HospitalityN861 Hospitality studiesN862 Hospitality managementN870 Recreation & leisure studiesN871 Spa managementN872 Salon managementN880 Sport managementN890 Hospitality, leisure, sport, tourism & transport not elsewhere classifiedN900 Others in business & administrative studiesN990 Business & administrative studies not elsewhere classifiedN000 Business & administrative studiesP100 Information servicesP110 Information managementP120 LibrarianshipP121 Library studiesP130 Curatorial studiesP131 Museum studiesP132 Archive studiesP190 Information services not elsewhere classifiedP200 Publicity studiesP210 Public relationsP290 Publicity studies not elsewhere classifiedP300 Media studiesP301 Television studiesP302 Radio studiesP303 Film studiesP304 Electronic media studiesP305 Paper-based media studiesP310 Media productionP311 Television productionP312 Radio productionP313 Film productionP390 Media studies not elsewhere classifiedP400 PublishingP410 Electronic publishingP411 Publishing on audio/video tapeP412 Publishing on CD-ROMP413 Publishing via the World Wide WebP420 Multimedia publishingP430 Interactive publishingP490 Publishing not elsewhere classifiedP500 JournalismP510 Factual reportingP590 Journalism not elsewhere classifiedP900 Others in mass communications & documentationP990 Mass communications & documentation not elsewhere classifiedP000 Mass communications & documentation


Q100 LinguisticsQ110 Applied linguisticsQ120 Historical linguisticsQ130 Phonetics & phonologyQ131 PhoneticsQ132 PhonologyQ140 SociolinguisticsQ150 PsycholinguisticsQ160 British Sign LanguageQ190 Linguistics not elsewhere classifiedQ200 Comparative literary studiesQ210 Literature in translationQ220 Literature in its original languageQ290 Comparative literary studies not elsewhere classifiedQ300 English studiesQ310 English languageQ320 English literatureQ321 English literature by periodQ322 English literature by authorQ323 English literature by topicQ330 English as a second languageQ340 English literature written as a second languageQ350 Scots languageQ360 Scots literatureQ370 Irish languageQ380 Irish literatureQ390 English studies not elsewhere classifiedQ400 Ancient language studiesQ410 Ancient EgyptianQ411 CopticQ420 Classical ArabicQ430 AkkadianQ440 SumerianQ450 SanskritQ460 PrakritQ470 AramaicQ480 HebrewQ490 Ancient language studies not elsewhere classifiedQ500 Celtic studiesQ510 Ancient Celtic studiesQ520 Modern Celtic studiesQ521 Goidelic group of languagesQ522 Brythonic group of languagesQ530 Scottish GaelicQ531 Scottish Gaelic literatureQ540 Irish GaelicQ541 Irish Gaelic literatureQ550 ManxQ551 Manx literatureQ560 WelshQ561 Welsh literatureQ570 CornishQ571 Cornish literatureQ580 BretonQ581 Breton literatureQ590 Celtic studies not elsewhere classifiedQ600 Latin studiesQ610 Latin languageQ611 Church LatinQ612 Medieval LatinQ620 Latin literatureQ630 Latin literature in translationQ690 Latin studies not elsewhere classifiedQ700 Classical Greek studies


Q710 Classical Greek languageQ711 Classical Church GreekQ712 Late GreekQ720 Classical Greek literatureQ730 Classical Greek literature in translationQ790 Classical Greek studies not elsewhere classifiedQ800 Classical studiesQ810 Classical receptionQ890 Classical studies not elsewhere classifiedQ900 Others in linguistics, classics & related subjectsQ910 Translation studiesQ920 Translation theoryQ990 Linguistics, classics & related subjects not elsewhere classifiedQ000 Linguistics, classics & related subjectsR100 French studiesR110 French languageR120 French literatureR130 French society & cultureR190 French studies not elsewhere classifiedR200 German studiesR210 German languageR220 German literatureR230 German society & cultureR290 German studies not elsewhere classifiedR300 Italian studiesR310 Italian languageR320 Italian literatureR330 Italian society & cultureR390 Italian studies not elsewhere classifiedR400 Spanish studiesR410 Spanish languageR411 Spanish languages in other countriesR420 Spanish literatureR430 Spanish society & cultureR490 Spanish studies not elsewhere classifiedR500 Portuguese studiesR510 Portuguese languageR511 Portuguese languages in other countriesR520 Portuguese literatureR530 Portuguese society & cultureR590 Portuguese studies not elsewhere classifiedR600 Scandinavian studiesR610 Scandinavian languagesR611 Swedish languageR612 Norwegian languageR613 Finnish languageR614 Danish languageR620 Scandinavian literatureR621 Swedish literatureR622 Norwegian literatureR623 Finnish literatureR624 Danish literatureR630 Scandinavian society & cultureR631 Swedish society & cultureR632 Norwegian society & cultureR633 Finnish society & cultureR634 Danish society & cultureR690 Scandinavian studies not elsewhere classifiedR700 Russian & East European studiesR701 Russian studiesR702 Czech studiesR703 Polish studiesR704 Belarusian studiesR705 Bulgarian studies


R706 Hungarian studiesR707 Romanian studiesR708 Slovak studiesR709 Ukrainian studiesR710 Russian & East European languagesR711 Russian languageR712 Polish languageR713 Czech languageR720 Russian & east European LiteratureR721 Russian literatureR722 Polish literatureR723 Czech literatureR730 Russian & east European society & cultureR731 Russian society & cultureR732 Polish society & cultureR733 Czech society & cultureR790 Russian & east European studies not elsewhere classifiedR800 European studiesR900 Others in European languages, literature & related subjectsR910 Other European languagesR911 DutchR912 FlemishR920 Other European literatureR930 Other European societies & culturesR990 European languages, literature & related subjects not elsewhere classifiedR000 European languages, literature & related subjectsT100 Chinese studiesT110 Chinese language studiesT120 Chinese literature studiesT130 Chinese society & culture studiesT190 Chinese studies not elsewhere classifiedT200 Japanese studiesT210 Japanese language studiesT220 Japanese literature studiesT230 Japanese society & culture studiesT290 Japanese studies not elsewhere classifiedT300 South Asian studiesT310 South Asian language studiesT311 Indian language studiesT312 Pakistani language studiesT313 Sri Lankan language studiesT314 Bangladeshi language studiesT315 Nepali language studiesT320 South Asian literature studiesT321 Indian literature studiesT322 Pakistani literature studiesT323 Sri Lankan literature studiesT324 Bangladeshi literature studiesT325 Nepali literature studiesT330 South Asian society & culture studiesT331 Indian society & culture studiesT332 Pakistani society & culture studiesT333 Sri Lankan society & culture studiesT334 Bangladeshi society & culture studiesT335 Nepali society & culture studiesT390 South Asian studies not elsewhere classifiedT400 Other Asian studiesT410 Other Asian language studiesT411 East Asian language studiesT412 South East Asian language studiesT420 Other Asian literature studiesT421 East Asian literature studiesT422 South East Asian literature studiesT430 Other Asian society & culture studies


T431 East Asian society & culture studiesT432 South East Asian society & culture studiesT490 Other Asian studies not elsewhere classifiedT500 African studiesT510 African language studiesT511 Eastern African language studiesT512 Central African language studiesT513 Northern African language studiesT514 Southern African language studiesT515 Western African language studiesT520 African literature studiesT521 Eastern African literature studiesT522 Central African literature studiesT523 Northern African literature studiesT524 Southern African literature studiesT525 Western African literature studiesT530 African society & culture studiesT531 Eastern African society & culture studiesT532 Central African society & culture studiesT533 Northern African society & culture studiesT534 Southern African society & culture studiesT535 Western African society & culture studiesT590 African studies not elsewhere classifiedT600 Modern Middle Eastern studiesT610 Modern Middle Eastern language studiesT611 Arabic language studiesT612 Modern Standard Arabic language studiesT613 Persian language studiesT614 Modern Hebrew language studiesT615 Kurdish language studiesT616 Turkish language studiesT620 Modern Middle Eastern literature studiesT621 Arabic literature studiesT623 Persian literature studiesT624 Modern Hebrew literature studiesT625 Kurdish literature studiesT626 Turkish literature studiesT630 Modern Middle Eastern society & culture studiesT631 Arab society & culture studiesT633 Persian society & culture studiesT634 Modern Hebrew society & culture studiesT635 Kurdish society & culture studiesT636 Turkish society & culture studiesT690 Modern Middle Eastern studies not elsewhere classifiedT700 American studiesT710 American language studiesT711 Latin American language studiesT712 United States language studiesT713 Canadian language studiesT714 Caribbean language studiesT720 American literature studiesT721 Latin American literature studiesT722 United States literature studiesT723 Canadian literature studiesT724 Caribbean literature studiesT730 American society & culture studiesT731 Latin American society & culture studiesT732 United States society & culture studiesT733 Canadian society & culture studiesT734 Caribbean society & culture studiesT790 American studies not elsewhere classifiedT800 Australasian studiesT810 Australasian language studiesT820 Australasian literature studies


T830 Australasian society & culture studiesT890 Australasian studies not elsewhere classifiedT900 Others in Eastern, Asiatic, African, American & Australasian languages,

literature & related subjectsT910 Others in Eastern, Asiatic, African, American & Australasian languagesT920 Others in Eastern, Asiatic, African, American & Australasian literatureT930 Others in Eastern, Asiatic, African, American & Australasian societies &

cultureT990 Eastern, Asiatic, African, American & Australasian languages, literatureT000 Eastern, Asiatic, African, American & Australasian languages, literature &

related subjectsV100 History by periodV140 Modern historyV141 Modern history 1500-1599V142 Modern history 1600-1699V143 Modern history 1700-1799V144 Modern history 1800-1899V145 Modern history 1900-1919V146 Modern history 1920-1949V147 Modern history 1950-1999V148 Modern history 2000-2099V150 Medieval historyV160 Ancient historyV161 Late Antique historyV190 History by period not elsewhere classifiedV200 History by areaV210 British historyV211 Irish historyV212 Scottish historyV213 Welsh historyV214 English historyV220 European historyV221 French historyV222 German historyV223 Italian historyV224 Iberian historyV225 Russian historyV230 American historyV231 Canadian historyV232 USA historyV233 South American historyV234 Central American historyV240 Asian historyV241 Chinese historyV242 Indian historyV243 South East Asian historyV244 Byzantine HistoryV250 African historyV251 North African historyV252 Central African historyV253 Southern African historyV254 East African historyV255 West African historyV260 Australasian historyV261 Australian historyV262 New Zealand historyV270 World historyV271 International historyV290 History by area not elsewhere classifiedV300 History by topicV310 Economic historyV320 Social historyV321 Local historyV322 Oral history


V323 Family historyV324 Crime historyV330 History of religionsV340 Intellectual historyV350 History of artV360 History of architectureV370 History of designV380 History of scienceV381 History of physicsV382 History of chemistryV383 History of mathematicsV384 History of medicineV390 History by topic not elsewhere classifiedV391 Military historyV400 ArchaeologyV410 EgyptologyV420 Stone AgeV430 Bronze AgeV440 Iron AgeV450 Archaeological conservationV460 Archaeological techniquesV470 Classical art & archaeologyV471 Roman art & archaeologyV472 Greek art & archaeologyV490 Archaeology not elsewhere classifiedV500 PhilosophyV510 MetaphysicsV511 EpistemologyV520 Moral philosophyV530 Scholastic philosophyV540 Social philosophyV550 Philosophy of scienceV560 Mental philosophyV590 Philosophy not elsewhere classifiedV600 Theology & religious studiesV610 TheologyV620 Religious studiesV621 Christian studiesV622 Islamic studiesV623 JudaismV624 HinduismV625 BuddhismV626 Other Asian religious studiesV627 Comparative religious studiesV630 DivinityV640 Religious writingsV641 The Bible & Christian textsV642 The Qur'an & Islamic textsV643 The Torah & Judaic textsV644 Asian religious textsV645 Comparative religious textsV650 Pastoral studiesV690 Theology & religious studies not elsewhere classifiedV700 Heritage studiesV710 Heritage theoryV720 Heritage site managementV730 Natural heritageV731 Coastal heritage managementV740 Visitor management including interpretationV750 Oral history, heritage & genealogyV900 Others in historical & philosophical studiesV990 Historical & philosophical studies not elsewhere classifiedV000 Historical & philosophical studiesW100 Fine art


W110 DrawingW120 PaintingW130 SculptureW140 PrintmakingW150 CalligraphyW160 Fine art conservationW190 Fine art not elsewhere classifiedW200 Design studiesW210 Graphic designW211 TypographyW212 Multimedia designW213 Visual communicationW220 IllustrationW230 Clothing/fashion designW231 Textile designW240 Industrial/product designW250 Interior designW260 Furniture designW270 Ceramics designW280 Interactive & electronic designW290 Design studies not elsewhere classifiedW300 MusicW310 Musicianship/performance studiesW311 Instrumental or vocal performanceW312 Musical theatreW313 ConductingW314 Jazz performanceW315 Popular music performanceW316 Electronic/electro-acoustic music performanceW317 Historical performance practiceW320 Music education/teachingW330 History of musicW340 Types of musicW341 Popular musicW342 Film music/screen musicW343 JazzW344 Folk musicW345 OperaW346 Sacred musicW350 MusicologyW351 Ethnomusicology/world musicW352 Community musicW353 Music & genderW354 Philosophy, aesthetics & criticism of musicW355 Music psychologyW356 Music theory & analysisW357 Sociology of musicW360 Musical instrument historyW370 Music technology & industryW371 Sound design/commercial music recordingW372 Creative music technologyW373 Electro-acoustic studiesW374 Music productionW375 Music management/music industry management/arts managementW376 Music marketingW380 CompositionW381 Electracoustic composition/acousmatic compositionW382 Sonic artsW383 Electronic musicW384 Applied music/musicianshipW385 Commercial music compositionW386 Multimedia music compositionW387 Jazz compositionW388 Popular music composition


W390 Music not elsewhere classifiedW400 DramaW410 ActingW420 Directing for theatreW430 Producing for theatreW440 Theatre studiesW441 Theatre & professional practiceW442 Contemporary theatreW443 Technical arts & special effects for theatreW450 Stage managementW451 Theatrical wardrobe designW452 Theatrical make-upW453 Technical stage managementW460 Theatre designW461 Stage designW470 Performance & live artsW471 European/world theatre artsW472 Circus artsW473 Community theatreW490 Drama not elsewhere classifiedW500 DanceW510 ChoreographyW520 Body awarenessW530 History of danceW531 Dance & cultureW532 Community danceW540 Types of danceW541 BalletW542 Dance theatreW543 Contemporary danceW544 Jazz danceW550 Dance performanceW590 Dance not elsewhere classifiedW600 Cinematics & photographyW610 Moving image techniquesW611 Directing motion picturesW612 Producing motion picturesW613 Film & sound recordingW614 Visual & audio effectsW615 Animation techniquesW620 CinematographyW630 History of cinematics & photographyW631 History of cinematicsW632 History of photographyW640 PhotographyW690 Cinematics & photography not elsewhere classifiedW700 CraftsW710 Fabric & leather craftsW711 NeedlecraftW712 DressmakingW713 Soft furnishingW714 WeavingW715 LeatherworkW720 Metal craftsW721 Silversmithing/goldsmithingW722 BlacksmithingW723 Clock/watchmakingW730 Wood craftsW731 Carpentry/joineryW732 Cabinet makingW733 Marquetry & inlayingW734 VeneeringW740 Surface decorationW750 Clay & stone crafts


W751 PotteryW752 Tile makingW753 Stone craftsW760 Reed craftsW761 BasketryW762 ThatchingW770 Glass craftsW771 GlassblowingW780 Paper craftsW781 BookbindingW782 OrigamiW790 Crafts not elsewhere classifiedW800 Imaginative writingW810 ScriptwritingW820 Poetry writingW830 Prose writingW890 Imaginative writing not elsewhere classifiedW900 Others in creative arts & designW990 Creative arts & design not elsewhere classifiedW000 Creative arts & designX100 Training teachersX110 Training teachers - nurseryX120 Training teachers - primaryX121 Training teachers - infant (key stage 1)X122 Training teachers - junior (key stage 2)X130 Training teachers - secondaryX131 Training teachers - key stage 3X132 Training teachers - key stage 4X140 Training teachers - tertiaryX141 Training teachers - further educationX142 Training teachers - higher educationX150 Training teachers - adult educationX151 Training teachers - coachingX160 Training teachers - specialistX161 Training teachers - special needsX162 Teaching English as a Foreign Language (TEFL)X190 Training teachers not elsewhere classifiedX200 Research & study skills in educationX210 Research skillsX220 Study skillsX290 Research & study skills in education not elsewhere classifiedX300 Academic studies in educationX310 Academic studies in nursery educationX320 Academic studies in primary educationX330 Academic studies in secondary educationX340 Academic studies in tertiary educationX341 Academic studies in further educationX342 Academic studies in higher educationX350 Academic studies in adult educationX360 Academic studies in specialist educationX370 Academic studies in education (across phases)X390 Academic studies in education not elsewhere classifiedX900 Others in educationX990 Education not elsewhere classifiedX000 EducationY000 Combined/general subject unspecified

Notes This field is based on the EntryProfile.PGCESBJ field in the Student record.

Code 9999 is to be used for 'Not known' and code 9998 is to be used for 'Notapplicable'.


Not applicable includes, for example, students studying for PGCE (FE).

Joint honours degrees must be returned with two or three occurrences of this field. Thegeneric codes that consist of a subject group and letter can be used in this field todescribe a truly interdisciplinary programme.

The TA have advised that their preference is for institutions to code subjects at 3-digitJACS3 level, e.g. R110 and F160 - French language and Organic chemistry. Thebalance between two subjects cannot be separately indicated, and so it will have to beassumed to be equal

Examples R110 - French language

Business rules 1 Error Student.PGCESBJ must exist where Student.COMDATE is in the currentreporting period and Student.ITTAIM is a postgraduate qualification (110,113, 020 or 031)

Reason Required To provide data on the qualifications of teachers

Part Of Student

Field Length 4



Schema Components Element: PGCESBJData type: PGCESBJCodeContentType

Based On 07051.EntryProfile.PGCESBJ 1.0

Owner HESA

Version 1.0



All references to the Training and Development Agency for Schools (TDA) and theGeneral Teaching Council for England (GTCE) have been replaced with the TeachingAgency (TA), who assumed some of the functions of these bodies from April 1st 2012when they were abolished. JACS2 framework replaced with JACS3 framework.


Positive indication that self-certification completeType field

Short Name INDSLFCRT

Description Records for entrants a positive indication that Suitability declaration is complete andtrainee is eligible for Provisional Registration with the Teaching Agency


Coverage All entrants, that is, students where Student.COMDATE is in the current reporting period


Y YesN No

Notes From 2012/13, there is no longer a requirement for ITT students to be provisionallyregistered by the GTCE's successor body, the Teaching Agency (TA).

Until this field can be removed from the record, all students submitted in the InitialTeacher Training In-Year record should be coded as 'Y' in this field, and validation willbe put in place to support this.

Business rules 1 Error Student.INDSLFCRT must = 'Y'

Reason Required To identify records required to be passed on to the Teaching Agency for provisionalregistration.

Part Of Student

Field Length 1



Schema Components Element: INDSLFCRTData type: INDSLFCRTCodeContentType


Version 1.1



Business Rule 1 amended to remove restriction related to Student.COMDATE. Fieldmust now be coded 'Y' regardless of the date of commencement for the course.


Previous Degree countryType field

Short Name DEGCTRY

Description This records the country where the qualification that makes a trainee eligible toundertake a postgraduate course of ITT at your establishment was awarded.


Coverage All postgraduate course entrants, that is, students where Student.COMDATE is in thecurrent reporting period and where Student.ITTAIM is a postgraduate qualification (110,113, 020 or 031) and Student.DEGEST does not exist.


AF AfghanistanXQ Africa, not otherwise specifiedAX Åland Islands {Ahvenamaa}AL AlbaniaDZ AlgeriaAS American SamoaAD AndorraAO AngolaAI AnguillaXX Antarctica & Oceania, not otherwise specifiedAG Antigua & BarbudaAR ArgentinaAM ArmeniaAW ArubaXS Asia (Except Middle East), not otherwise specifiedAU AustraliaAT AustriaAZ AzerbaijanBS Bahamas, TheBH BahrainBD BangladeshBB BarbadosBL St BarthelemyBY BelarusBE BelgiumBZ BelizeBJ BeninBM BermudaBT BhutanBO BoliviaBQ Bonaire, Sint Eustatius and SabaBA Bosnia & HerzegovinaBW BotswanaBR BrazilVG British Virgin Islands [Virgin Islands, British]BN Brunei [Brunei Darussalam]BG BulgariaBF Burkina [Burkina Faso]MM Burma [Myanmar]BI BurundiKH CambodiaCM CameroonCA CanadaIC Canary IslandsCV Cape VerdeXW Caribbean, not otherwise specifiedKY Cayman Islands


CF Central African RepublicXU Central America, not otherwise specifiedTD ChadXL Channel Islands, not elsewhere specifiedCL ChileCN ChinaTW China (Taiwan) [Taiwan, Province Of China]CX Christmas IslandCC Cocos (Keeling) IslandsCO ColombiaKM ComorosCG CongoCD Congo (Democratic Republic) [Congo (The Democratic Republic of the)]

{Formerly Zaire}CK Cook IslandsCR Costa RicaHR CroatiaCU CubaCW CuraçaoXA Cyprus (European Union)XB Cyprus (Non-European Union)XC Cyprus, not otherwise specifiedCZ Czech RepublicDK DenmarkDJ DjiboutiDM DominicaDO Dominican RepublicTL East Timor [Timor Leste]EC EcuadorEG EgyptSV El SalvadorXF EnglandGQ Equatorial GuineaER EritreaEE EstoniaET EthiopiaXP Europe, not otherwise specifiedEU European Union, not otherwise specifiedFK Falkland Islands [Falkland Islands (Malvinas)]FO Faroe IslandsFJ FijiFI FinlandFR France {includes Corsica}GF French GuianaPF French PolynesiaGA GabonGM Gambia, TheGE GeorgiaDE GermanyGH GhanaGI GibraltarGR GreeceGL GreenlandGD GrenadaGP GuadeloupeGU GuamGT GuatemalaGG GuernseyGN GuineaGW Guinea-BissauGY GuyanaHT HaitiHN HondurasHK Hong Kong (Special Administrative Region of China) [Hong Kong]


HU HungaryIS IcelandIN IndiaID IndonesiaIR Iran [Iran, Islamic Republic of]IQ IraqIE IrelandIM Isle of ManIL IsraelIT Italy {Includes Sardinia, Sicily}CI Ivory Coast [Côte D'ivoire]JM JamaicaJP JapanJE JerseyJO JordanKZ KazakhstanKE KenyaKI KiribatiKP Korea (North) [Korea, Democratic People's Republic of]KR Korea (South) [Korea, Republic of]QO KosovoKW KuwaitKG KyrgyzstanLA Laos [Lao People's Democratic Republic]LV LatviaLB LebanonLS LesothoLR LiberiaLY Libya [Libyan Arab Jamahiriya]LI LiechtensteinLT LithuaniaLU LuxembourgMO Macao (Special Administrative Region of China) [Macao]MK Macedonia [Macedonia, The Former Yugoslav Republic of]MG MadagascarMW MalawiMY MalaysiaMV MaldivesML MaliMT MaltaMH Marshall IslandsMF St Martin (French part)MQ MartiniqueMR MauritaniaMU MauritiusYT MayotteMX MexicoFM Micronesia [Micronesia, Federated States of]XR Middle East, not otherwise specifiedMD Moldova [Moldova, Republic of]MC MonacoMN MongoliaME MontenegroMS MontserratMA MoroccoMZ MozambiqueNA NamibiaNR NauruNP NepalNL NetherlandsAN Netherlands AntillesNC New CaledoniaNZ New ZealandNI Nicaragua


NE NigerNG NigeriaNU NiueNF Norfolk IslandXT North America, not otherwise specifiedXG Northern IrelandMP Northern Mariana IslandsNO NorwayZZ Not KnownOM OmanPK PakistanPW PalauPA PanamaPG Papua New GuineaPY ParaguayPE PeruPH PhilippinesPN Pitcairn, Henderson, Ducie And Oeno Islands [Pitcairn]PL PolandPT Portugal {Includes Madeira, Azores}PR Puerto RicoQA QatarRE RéunionRO RomaniaRU Russia [Russian Federation]RW RwandaWS SamoaSM San MarinoST Sao Tome And PrincipeSA Saudi ArabiaXH ScotlandSN SenegalRS SerbiaSC SeychellesSL Sierra LeoneSG SingaporeSX Sint Maarten (Dutch part)SK SlovakiaSI SloveniaSB Solomon IslandsSO SomaliaZA South AfricaXV South America, not otherwise specifiedGS South Georgia And The South Sandwich IslandsSS South SudanES Spain {includes CEUTA, MELILLA}LK Sri LankaSH St Helena, Ascension and Tristan da CunhaKN St Kitts And NevisLC St LuciaPM St Pierre And MiquelonVC St Vincent And The GrenadinesSD SudanSR Surinam [Suriname]SJ Svalbard And Jan MayenSZ SwazilandSE SwedenCH SwitzerlandSY Syria [Syrian Arab Republic]TJ TajikistanTZ Tanzania [Tanzania, United Republic of]TH ThailandTG TogoTK Tokelau


TO TongaTT Trinidad & TobagoTN TunisiaTR TurkeyTM TurkmenistanTC Turks & Caicos IslandsTV TuvaluUG UgandaUA UkraineAE United Arab EmiratesXK United Kingdom, not otherwise specifiedUS United StatesVI United States Virgin Islands [Virgin Islands, U. S.]UY UruguayUZ UzbekistanVU VanuatuVA Vatican City [Holy See (Vatican City State)]VE VenezuelaVN Vietnam [Viet Nam]XI WalesWF Wallis & FutunaPS West Bank (including East Jerusalem) & Gaza Strip [Palestinian Territory,

Occupied]EH Western SaharaYE YemenZM ZambiaZW Zimbabwe

Notes This field must be completed with the country where an entrant's undergraduate degreewas awarded. Where the degree was awarded in the UK but the institution is not listedin Student.DEGEST then England, Northern Ireland, Scotland or Wales should becoded in this field.

AN: Netherlands AntillesOn October 10th 2010, the Netherlands Antilles (AN) was dissolved and its constituentisland territories became constituent countries or special municipalities of the Kingdomof the Netherlands in their own right. Consequently, the Netherlands Antilles (AN) hasbeen superseded from this point by the following codes:

CW Curaçao

SX Sint Maarten (Dutch part)

BQ Bonaire, Sint Eustatius and Saba

Qualifications obtained prior to October 10th 2010 may legitimately be presented ashaving been obtained in the Netherlands Antilles, with no further geographicalspecification. The code (AN) Netherlands Antilles is retained for this purpose.

Business rules 1 Error Student.DEGCTRY must exist where Student.COMDATE is in the currentreporting period and Student.ITTAIM is a postgraduate qualification (110,113, 020 or 031) and Student.DEGEST does not exist

2 Error Student.DEGCTRY must not exist where Student.DEGEST exists

Reason Required To create the student's TA record

Part Of Student

Field Length 2




Schema Components Element: DEGCTRYData type: DEGCTRYCodeContentType


Version 1.0



New valid entries (CW) Curaçao, (SX) Sint Maarten (Dutch part), (BQ) Bonaire, SintEustatius and Saba, and additional guidance dealing with the dissolution of the formerNetherlands Antilles. Addition of valid entry SS for South Sudan. Relabelling of validentry SH from 'St Helena' to 'St Helena, Ascension and Tristan da Cunha', and AN'Netherlands Antilles {Comprises Curacao, Bonaire, Saba, St Eustatius, St Martin(South)}' to 'Netherlands Antilles'. All references to the Training and DevelopmentAgency for Schools (TDA) and the General Teaching Council for England (GTCE) havebeen replaced with the Teaching Agency (TA), who assumed some of the functions ofthese bodies from April 1st 2012 when they were abolished.


Previous Degree End DateType field

Short Name DEGENDDT

Description This records the end date of the qualification that makes a trainee eligible to undertakea postgraduate course of ITT at your establishment.


Coverage All postgraduate course entrants, that is, students where Student.COMDATE is in thecurrent reporting period and where Student.ITTAIM is a postgraduate qualification (110,113, 020 or 031)

Notes All date fields in this collection must be completed using the ISO8601 format ofYYYY-MM-DD. The specification of this field follows the Data Standards in the HESArecord..

Where only the month and year are known, code these parts of the date format andcode 01 for the end day.

Business rules 1 Error Student.DEGENDDT must exist where Student.COMDATE is in the currentreporting period and Student.ITTAIM is a postgraduate qualification (110,113, 020 or 031)

2 Error Student.DEGENDDT must not be later than Student.COMDATE3 Error Student.DEGENDDT where exists must be later than Student.DEGSTDT4 Warning Student.DEGENDDT where exists should not be earlier than (Y1-08-01

minus 7 years)


Part Of Student

Field Length 10



Schema Components Element: DEGENDDT


Version 1.0





Previous Degree establishmentType field

Short Name DEGEST

Description This records the institution where the qualification that makes a trainee eligible toundertake a postgraduate course of ITT at your establishment was awarded, if a UKinstitution.




0001 The Open University0002 Cranfield University0003 Royal College of Art0004 The College of Guidance Studies0006 The Royal College of Nursing0007 Bishop Grosseteste University College Lincoln0008 Bretton Hall College of HE0009 Buckinghamshire New University0010 Central School of Speech and Drama0011 University of Chester0012 Canterbury Christ Church University0013 York St John University0014 University College Plymouth St Mark and St John0015 Dartington College of Arts0016 Edge Hill University0017 University College Falmouth0018 Harper Adams University College0019 Homerton College0020 Kent Institute of Art and Design0021 The University of Winchester0022 La Sainte Union College of HE0023 Liverpool Hope University0024 University of the Arts, London0025 Loughborough College of Art and Design0026 University of Bedfordshire0027 The University of Northampton0028 Newman University College0029 North Riding College Higher Education Corporation0030 Ravensbourne0031 Roehampton University0032 Rose Bruford College0033 Royal Academy of Music0034 Royal College of Music0035 Royal Northern College of Music0036 Salford College of Technology0037 Southampton Solent University0038 University of Cumbria0039 St Mary's University College, Twickenham0040 Leeds Trinity University College0041 Trinity Laban Conservatoire of Music and Dance0042 Westminster College0043 West London Institute of HE0044 The Surrey Institute of Art and Design, University College0045 Winchester School of Art0046 The University of Worcester0047 Anglia Ruskin University


0048 Bath Spa University0049 The University of Bolton0050 Bournemouth University0051 The University of Brighton0052 Birmingham City University0053 The University of Central Lancashire0054 University of Gloucestershire0055 London Guildhall University0056 Coventry University0057 University of Derby0058 The University of East London0059 The University of Greenwich0060 University of Hertfordshire0061 The University of Huddersfield0062 The University of Lincoln0063 Kingston University0064 Leeds Metropolitan University0065 Liverpool John Moores University0066 The Manchester Metropolitan University0067 Middlesex University0068 De Montfort University0069 The University of Northumbria at Newcastle0070 The University of North London0071 The Nottingham Trent University0072 Oxford Brookes University0073 The University of Plymouth0074 The University of Portsmouth0075 Sheffield Hallam University0076 London South Bank University0077 Staffordshire University0078 The University of Sunderland0079 Teesside University0080 The University of West London0081 University of the West of England, Bristol0082 The University of Chichester0083 The University of Westminster0084 Wimbledon School of Art0085 The University of Wolverhampton0086 The University of Wales, Newport0087 Glynd#r University0088 Coleg Normal0089 Cardiff Metropolitan University0090 University of Glamorgan0091 Swansea Metropolitan University0092 Trinity University College0094 Duncan of Jordanstone College of Art0095 University of Abertay Dundee0096 Edinburgh College of Art0097 Glasgow School of Art0098 Moray House Institute of Education0099 Northern College of Education0100 Queen Margaret University, Edinburgh0101 Royal Conservatoire of Scotland0102 St Andrew's College of Education0103 The Scottish College of Textiles0104 The Robert Gordon University0105 The University of the West of Scotland0106 Glasgow Caledonian University0107 Edinburgh Napier University0108 Aston University0109 The University of Bath0110 The University of Birmingham0111 The University of Bradford0112 The University of Bristol


0113 Brunel University0114 The University of Cambridge0115 The City University0116 University of Durham0117 The University of East Anglia0118 The University of Essex0119 The University of Exeter0120 The University of Hull0121 The University of Keele0122 The University of Kent0123 The University of Lancaster0124 The University of Leeds0125 The University of Leicester0126 The University of Liverpool0127 Birkbeck College0128 British Postgraduate Medical Federation0129 Charing Cross and Westminster Medical School0131 Goldsmiths College0132 Imperial College of Science, Technology and Medicine0133 Institute of Education0134 King's College London0135 London Business School0136 The London Hospital Medical College0137 London School of Economics and Political Science0138 London School of Hygiene and Tropical Medicine0139 Queen Mary and Westfield College0140 Royal Free Hospital School of Medicine0141 Royal Holloway and Bedford New College0142 Royal Postgraduate Medical School0143 The Royal Veterinary College0144 St Bartholomew's Hospital Medical College0145 St George's Hospital Medical School0146 The School of Oriental and African Studies0147 The School of Pharmacy0148 United Medical and Dental Schools, Guy's and St Thomas's Hospitals0149 University College London0150 Wye College0151 University of London (Institutes and activities)0152 Loughborough University0153 University of Manchester0154 The University of Newcastle-upon-Tyne0155 The University of Nottingham0156 The University of Oxford0157 The University of Reading0158 The University of Salford0159 The University of Sheffield0160 The University of Southampton0161 The University of Surrey0162 The University of Sussex0163 The University of Warwick0164 The University of York0165 The University of Manchester Institute of Science and Technology0167 The University of Edinburgh0168 The University of Glasgow0169 The University of Strathclyde0170 The University of Aberdeen0171 Heriot-Watt University0172 The University of Dundee0173 The University of St Andrews0174 The University of Stirling0175 Scottish Agricultural College0176 University of Wales Trinity Saint David0177 Aberystwyth University0178 Bangor University


0179 Cardiff University0180 Swansea University0181 University of Wales College of Medicine0182 Royal Welsh College of Music and Drama0183 Welsh Agricultural College0184 The Queen's University of Belfast0185 University of Ulster0187 Westhill College0188 The Institute of Cancer Research0189 Writtle College0190 Norwich University College of the Arts0191 Northern School of Contemporary Dance0192 Cumbria Institute of the Arts0193 Stranmillis University College0194 St Mary's University College0195 Royal Agricultural College0196 University of the Highlands and Islands0197 The Arts University College at Bournemouth0198 Bell College0199 Conservatoire for Dance and Drama0200 University College Birmingham0201 Courtauld Institute of Art0202 London Metropolitan University0203 The University of Buckingham0204 The University of Manchester0205 Heythrop College0206 University for the Creative Arts0207 Leeds College of Music0208 Guildhall School of Music and Drama0209 The Liverpool Institute for Performing Arts0210 University Campus Suffolk0211 Leeds College of Art9065 Council for National Academic Awards

Notes If the previous institution is known to be in the UK but is not listed below, thenStudent.DEGCTRY should be coded England, Northern Ireland, Scotland or Wales.

Business rules 1 Error Student.DEGEST must exist where Student.COMDATE is in the currentreporting period and Student.ITTAIM is a postgraduate qualification (110,113, 020 or 031) unless Student.DEGCTRY exists


Part Of Student

Field Length 4



Schema Components Element: DEGESTData type: DEGESTCodeContentType

Related Fields DEGCTRY


Version 1.0



Addition of 0211 Leeds College of Art and 0045 Winchester School of Art. Labels for thefollowing institutions updated to current HESA usage, with no change to valid entrycodes: 0008, 0022, 0029, 0040, 0043, 0044, 0089, 0101, 0128, 0136, 0153, 0176. All


references to the Training and Development Agency for Schools (TDA) and the GeneralTeaching Council for England (GTCE) have been replaced with the Teaching Agency(TA), who assumed some of the functions of these bodies from April 1st 2012 whenthey were abolished.


Previous Degree Length in YearsType field

Short Name DEGLENGTH

Description This records the course length in years of the qualification that makes a trainee eligibleto undertake a postgraduate course of ITT at your establishment.



Notes This field records the actual number of years of study taken to complete the qualificationthat makes a trainee eligible to undertake a postgraduate course of ITT, excluding anyintermissions.

The previous degree length will usually be taken as the nearest number in whole yearsas can be defined in the Student.UNITLGTH and Student.SPLENGTH fields.

Business rules 1 Error Student.DEGLENGTH must exist where Student.COMDATE is in thecurrent reporting period and Student.ITTAIM is a postgraduate qualification(110, 113, 020 or 031)


Part Of Student

Field Length 2



Schema Components Element: DEGLENGTH


Version 1.0





Previous Degree Start DateType field

Short Name DEGSTDT

Description This records the starting date of the qualification that makes a trainee eligible toundertake a postgraduate course of ITT at your establishment.



Notes All date fields in this collection must be completed using the ISO8601 format ofYYYY-MM-DD. The specification of this field follows the Data Standards in the HESArecord.

Where only the month and year are known, code these parts of the date format andcode 01 for the start day.

Business rules 1 Error Student.DEGSTDT must exist where Student.COMDATE is in the currentreporting period and Student.ITTAIM is a postgraduate qualification (110,113, 020 or 031)

2 Warning Student.DEGSTDT, where exists, should not be earlier than (Y1-08-01minus 7 years)


Part Of Student

Field Length 10



Schema Components Element: DEGSTDT


Version 1.0





Previous Degree TypeType field

Short Name DEGTYPE

Description This field should record the qualification that makes your trainee eligible to undertake apostgraduate course of ITT at your establishment.




001 BEd002 BEd (Hons)003 BSc/Education004 BSc Hons /Education005 BTech/Education006 BTech (Hons) /Education007 BA/Education008 BA (Hons) /Education009 BA Combined Studies/Education of the Deaf010 BA (Hons) Combined Studies/Education of the Deaf012 BA with intercalated PGCE013 BSc (Hons) with intercalated PGCE014 BA (Hons) with intercalated PGCE051 Bachelor of Arts(BA)052 Bachelor of Arts Economics(BA ECON)053 Bachelor of Arts in Architecture(BA ARCH)054 Bachelor of the Art of Obstetrics (BAO)055 Bachelor of Architecture(BA ARCH)056 Bachelor of Applied Science(B ASC)057 Bachelor of Agriculture(B AG)058 Bachelor of Accountancy(B ACC)059 Bachelor of Administration(B ADMIN)060 Bachelor of Business Administration(BBA)061 Bachelor of Combined Studies (BCS)062 Bachelor of Commerce(B COMM)063 Bachelor of Divinity(BD)064 Bachelor of Dental Surgery(BDS)065 Bachelor of Engineering(B ENG)066 Bachelor of Engineering with Business Studies(B ENG/BS)067 Bachelor of Fine Art(BFA)068 Bachelor of General Studies(BGS)069 Bachelor of Humanities (BH)070 Bachelor of Hygiene (B HYG)071 Bachelor of Law(LLB)072 Bachelor of Librarianship (B LIB)073 Bachelor of Librarianship and Info. Studies(BLS)074 Bachelor of Literature (B LITT)075 Bachelor of Land Economy(BL ECON)076 Bachelor of Medical Science(B MED SC)077 Bachelor of Medicine(BM)078 Bachelor of Metallurgy (B MET)079 Bachelor of Metallurgy and Engineering(B MET/EN)080 Bachelor of Music (B MU)081 Bachelor of Nursing (BN)082 Bachelor of Pharmacy(B PHARM)083 Bachelor of Science (B SC)084 Bachelor of Science Economics (BSC/ECO)


085 Bachelor of Science & Engineering (BSC/ENG)086 Bachelor of Science & Technology (BSC/TEC)087 Bachelor of Science in Social Science (BSC SS)088 Bachelor of Science in Speech Therapy (BSC SPT)089 Bachelor of Social Science (BSS)090 Bachelor of Surgery (BS)091 Bachelor of Chirurgiae (B CH)092 Bachelor of Technology (B TECH)093 Bachelor of Theology (B THEOL)094 Bachelor of Veterinary Medicine (B VMED)095 Bachelor of Veterinary Medicine and Surgery (BVMS)096 Bachelor of Veterinary Science (B VSC)097 Bachelor of Education Scotland & N Ireland (B ED)098 Bachelor of Philosophy (B PHIL)200 Master of Arts (MA)201 Master of Librarianship (M LIB)202 Master of Literature (M LITT)203 Master of Music (M MUS)204 Master of Philosophy (M PHIL)205 Master of Science (M SC)206 Master of Theology (M THEOL)207 Certificate of Membership of Cranfield Institute of Technology208 Master of Education (M ED)209 Master of Business Studies (M BS)210 Master of Social Studies (M SS)211 Master of Engineering (M ENG)212 Master of Law (M LAW)213 Master of Business Administration (MBA)300 Doctor of Divinity (DD)301 Doctor of Civil Law (DCL)302 Doctor of Medicine (MD)303 Doctor of Music (D MU)304 Doctor of Science (D SC)305 Doctor of Philosophy (D PHIL)306 PhD (PHD)400 First Degree401 Higher Degree402 Degree equivalent (inc. foreign qualifications)999 Unknown

Notes Institutions are advised to code to the greatest level of detail possible to allow thecreation of a full record at the Teaching Agency.

Institutions should ensure that all trainees who hold Masters or PhDs are returnedappropriately in the Student.DEGTYPE field. Codes 200+ should be used for Mastersdegrees and 300+ should be used for PhDs.

The TA has advised that Student.PGCECLSS may be completed where instances arereturned as '402 Degree equivalent (inc. foreign qualifications)' in this field.

Please note that the degree information fields (Student.DEGCTRY, Student.DEGEST,Student.DEGLENGTH, Student.DEGSTDT and Student.DEGENDDT) must containinformation relating to the qualification recorded in the Student.DEGTYPE field.

Business rules 1 Error Student.DEGTYPE must exist where Student.COMDATE is in the currentreporting period and Student.ITTAIM is a postgraduate qualification (110,113, 020 or 031)



Part Of Student

Field Length 3



Schema Components Element: DEGTYPEData type: DEGTYPECodeContentType


Version 1.2



Guidance added to Notes specifying that degree information fields (Student.DEGCTRY,Student.DEGEST, Student.DEGLENGTH, Student.DEGSTDT andStudent.DEGENDDT) must contain information relating to the qualification recorded inthe Student.DEGTYPE field.


Reason for ending instanceType field

Short Name RSNEND

Description This field is used to indicate for what reason the student left the student instancedetailed in this return.


Coverage All students where Student.ENDDATE is completed

Leaving information for Student.RSNEND and Student.ENDDATE must be submittedwhere a student has left the institution before the TA census date of 2nd Wednesday inOctober. Leaving information will indicate that the student must be excluded from theTA census. It is also recommended that HEIs send leaving information for students wholeave the HEI between the 2nd Wednesday in October and the close of the TA censuson the 4th Wednesday in October.


01 Successful completion of course02 Academic failure/left in bad standing/not permitted to progress03 Transferred to another institution04 Health reasons05 Death06 Financial reasons07 Other personal reasons & dropped out08 Written off after lapse of time09 Exclusion10 Gone into employment11 Other98 Completion of course - result unknown99 Unknown

Notes This field is identical to the Instance.RSNEND field in the Student record.

Institutions should only complete this field where they are completing a studentinstance.

If a student gains a qualification after completing a course, but not the qualification theywere aiming for, then they should be coded 01 'Successful completion of course'.

Code 02 'Academic failure/left in bad standing/not permitted to progress' is consideredto be different from simply dropping out, code 07, which may be more closely related topersonal reasons. Code 02 is intended to be for a fail at any stage. It is the code to beused for those students who fail assessment at, for example, the end of the first orsecond year of a three-year course and therefore leave the course, as well as for thosestudents who have unsuccessfully completed their qualification aim.

Code 08 'Written off after lapse of time': it is at the institutions discretion whether towrite-off an inactive student after a period of time.

Code 09 'Exclusion' is the breaking of institutional rules, either behavioural or financial.

Code 98 'Completion of course - result unknown' implies that there will be furtherreturns for the student - through a dormant record for example - to report results and


reason for leaving.

In onwards analysis Statutory Customers and HESA may group codes 03, 04, 06, 07,08, 09, 10 and 11 into a single category of 'Other'.

An entry in this field means that an entry in Student.ENDDATE will also be expected.

Business rules 1 Error Student.RSNEND must exist where Student.ENDDATE is not null

Reason Required To monitor transfer/progression/completion.

Part Of Student

Field Length 2



Schema Components Element: RSNENDData type: RSNENDCodeContentType

Based On 07051.Instance.RSNEND 1.0

Owner HESA

Version 1.0


Sex identifierType field

Short Name SEXID

Description This field records the sex of the student.




1 Male2 Female3 Other

Notes The Equality Challenge Unit (ECU) has a number of resources relating to gatheringinformation across the protected characteristics covered by the Equality Act 2010.These resources can be found at Equality Challenge Unit. If you have any furtherqueries regarding equality monitoring, please email ECU at [email protected]

or view ECU's guidance on Monitoring sex and gender.

The use of 'other' is more appropriate for people who associate with the terms intersex,androgyne, intergender, ambigender, gender fluid, polygender and gender queer.

Business rules 1 Warning Where Student.SEXID is coded 3 for 5 or more students

Reason Required To monitor equal opportunities issues in the higher education sector and support highereducation institutions (HEIs) in meeting their obligations under the Equality Act 2010

Part Of Student

Field Length 1



Schema Components Element: SEXIDData type: SEXIDCodeContentType

Based On C12051.Student.SEXID 1.0

Owner Equality Challenge Unit (ECU)

Version 1.1



Business Rule 1 added to warn where more than 5 instances are coded '3' in this field.


Skills test numberType field

Short Name SKILLTEST

Description This is the Skills Test number issued to the student.


Coverage Optional

Notes

Reason Required The TA will use the skills test number as one of the identifiers when transferring data.By providing the skills test number allocated to your trainees the TA will be able toprocess the award of QTS promptly.

Students will now use their TRN number to access the skills test WWW site and as suchit is the TRN number that should be returned in this field.

Part Of Student

Field Length 15



Schema Components Element: SKILLTEST


Version 1.0





Start date of instanceType field

Short Name COMDATE

Description This field indicates the date of the student's initial commencement of studies for thisstudent instance and may relate to a date prior to the current academic/financial year.Exchange-in students should have the date they commenced their studies at thereporting institution.



Notes This field is identical to the Instance.COMDATE field in the Student Record.


If a student transfers from one HEI to another, the date they entered the current HEI forthis qualification aim should be returned in this field.

If a student completes any teaching experience prior to commencing studies at theinstitution, that is an integral part of the course, the date that this experience startedshould be returned in this field.

If a student withdrew from an ITT course in a previous reporting period and returns, or ifa student transfers from a non-ITT course to an ITT course at the same HEI, then thestart date of the original course should be returned in this field as long as the sameinstance is returned.

Where a student transfers onto an ITT course, the start date of the ITT course must becaptured in Student.ITTCOMDATE.

When a student transfers onto an ITT course after 01 August of the reporting period,provisional registration must be completed within 28 days of the transfer.

Examples

Business rules 1 Error Student.COMDATE must not be before 1991-01-312 Error Student.COMDATE must be before Y2-08-01

Reason Required To determine whether to include a student in any particular population definition; tocalculate the duration of a student's education

Part Of Student

Field Length 10



Schema Components Element: COMDATE


Related Fields ITTCOMDATE

Based On 07051.Instance.COMDATE 1.0

Owner HESA

Version 1.0


Start date of ITT courseType field

Short Name ITTCOMDATE

Description This field indicates the date the student commenced their ITT course. Wherecompleted, the start date of ITT course may be different to the date recorded within theStudent.COMDATE field (which records the start date of the student instance and notthe ITT course).


Coverage All students where Student.COMDATE field does not record the date on which theycommenced their ITT course.

Notes This field is optional and therefore where Student.COMDATE is also the date on whichthe student commenced their ITT course, there is no requirement to return it. If easier,HEIs can default ITTCOMDATE with the value of Student.COMDATE.

Please note this field remains optional for 2011/12.

The introduction of this field should ensure that the Student.COMDATE is not incorrectlychanged for students transferring within the same student instance.

Examples This field is to be used for those students who transfer onto an ITT course within thesame student instance thus meaning the date on which they commenced their ITTcourse will be different to the start date of the instance (collected withinStudent.COMDATE). For example a student transfers from a first degree course to afirst degree with honours leading to QTS/registration course:

2009/10 2010/11

Course BA (Hons)English

BEd English(QTS)

COMDATE 10 September2009

10 September2009

ITTCOMDATE - 14 October 2010

Business rules 1 Error Where exists Student.ITTCOMDATE must not be earlier thanStudent.COMDATE

Reason Required To determine the start date of the student on their ITT course, where this differs fromthe start date of the instance collected within Student.COMDATE

Part Of Student

Field Length 10



Schema Components Element: ITTCOMDATE

Related Fields COMDATE


Owner TA

Version 1.0


Student instance identifierType field

Short Name NUMHUS

Description This field complements the HUSID field to identify the separate courses that individualstake. HUSID + Institution identifier + NUMHUS together form a unique identifier knownas HIN. An identification of the basic unit of 'a coherent engagement with the institutionaiming towards the award of a qualification(s) or credit'.



Notes This is identical to the Instance.NUMHUS field in the Student record.

Field length 20 is to allow institutions to use an instance identifier already held internally.Where a instance identifier held internally is used, institutions must continue to use thisnumber even when transfers or natural progressions occur. As a consequence of thisinstitutions may find it easier to number student instances sequentially starting from 1 orA etc. A new instance number format can only be introduced for instances that have notbeen returned to HESA. This will be the case for new entrants and for continuingstudents commencing courses that have not previously been returned to HESA.

Valid characters



• All Unicode code charts for Latin characters are supported. These are Basic Latin(excluding the C0 control characters), Latin-1 (excluding the C1 control characters),Latin Extended A, Latin Extended B and Latin Extended Additional. This setcorresponds to Unicode code points U+0020 to U+007F and U+00A0 to U+024F.







Examples

Reason Required To distinguish - and between years, link - episodes of study by the same student at thesame institution; a vital tool (through the generation of HIN) to support year-on-yearlinkage.

Part Of Student

Field Length 20



Schema Components Element: NUMHUSData type: NUMHUSType

Based On 07051.Instance.NUMHUS 1.0

Owner HESA

Version 1.0


Teacher Reference NumberType field

Short Name TREFNO

Description This field holds the reference number allocated to each student prior to coursecompletion for the training of teachers.


Coverage Optional - if available

Notes This field is identical to the Instance.TREFNO field in the Student record.

This number will stay with the teacher throughout their career within the teachingprofession.

For institutions in England the reference number required is the Teacher ReferenceNumber (formerly known as a DfES number). The number is allocated by the TA whendetails of a trainee are entered onto their system and the trainee’s record created. Thenumber allocated is a seven digit number. Some trainees may have previously beenissued with a number, in these cases you are required to submit the TRN.

From 2010/11 the Teacher Reference Numbers (TRNs) will be fed back to institutionsfrom the TA through the HESA data collection system. HESA will receive a copy of theTRN (TREFNO) from the TA following provisional registration and institutions will beable to download these from Aardvark and incorporate them into local systems. Recordcontacts will be notified by email with the TRNs are available and will be able to accessthe file through the Aardvark system in the 'What can I do now?' section. TRNs will beautomatically incorporated into the ITT record.

Students will now use their TRN number to access the skills test WWW site and as suchit is the TRN number that will be returned in the Student.SKILLTEST field.

Reason Required To link with teaching career information; used by the TA.

Part Of Student

Field Length 9



Schema Components Element: TREFNO

Based On 07051.Instance.TREFNO 1.1

Owner The Teaching Councils

Version 1.0





Teacher training CourseType field

Short Name TTCID

Description This field is a one character field completed for students on courses that lead to teacherqualifications. The selection will determine the type of the teacher training.



Any student who transfers from an ITT to a non ITT course before the TA census date(2nd Wednesday in October) should be be excluded from the census by identifyingthem during data collection (for further information please see details in the ITT userguide) and/or have their record updated with TTCID = 0 'Not a teacher training course'so that the student is identified as not being on an ITT course. It is important that thesame NUMHUS is reported where the student is studying at the same level i.e. UG orPG.


0 Not a teacher training course1 On initial or pre-service teacher training course leading to Qualified

Teacher Status or to registration as a school teacher with the GeneralTeaching Council for Scotland

2 On other initial teacher training course not leading to Qualified TeacherStatus nor to registration as a school teacher with the General TeachingCouncil for Scotland

8 TA funded flexible provision (ITT)G School Direct initiative (mainstream)H School Direct initiative (flexible)J School-led HEI provision (mainstream)K School-led HEI provision (flexible)

Notes This field is contains a subset of codes applicable to this record from the Course.TTCIDfield in the Student record.

Code 1 includes PGCE, BEd, first degree with Qualified Teacher Status and coursesleading concurrently to a degree and to a diploma in Education.

Code 2 includes courses leading to Further Education Teacher Qualification and toNursing and Midwifery Teacher Qualification. FE courses will be specifically identified inStudent.ITTPHSC code 31 'Further education'.

Code 0 is available for students submitted that are not on an ITT course. When astudent has transferred from an ITT course to a non-ITT course at the same institutionuse code 0 to identify that the student is no longer eligible for funding from the TA.

Codes 1 and 8 should only be used for trainees eligible for TA funding. Please reviewthe Department of Education website for further information on funding eligibility.

Institutions are not expected to return a record to HESA for students onemployment-based routes (e.g. GTP, OTT and RTP). The TA collects this data via theEmployment Based Routes Data Management System (EBRDMS).


Reason Required To identify and discriminate between teacher training students.

Part Of Student

Field Length 1



Schema Components Element: TTCIDData type: TTCIDCodeContentType

Based On 07051.Course.TTCID 1.2

Owner HESA

Version 1.1



Coverage updated adding a reference to the ITT user guide and confirming the TAcensus date.


TitleType field

Short Name TITLE

Description Student Title


Coverage Optional for entrants, that is, students where Student.COMDATE is in the currentreporting period


BARON BaronBARONESSBaronessCANON CanonCAPTAIN CaptainDAME DameDR. DoctorEARL EarlFATHER FatherLADY LadyLORD LordLT LieutenantMAJOR MajorMISS MissMR. MrMRS. MrsMS. MsPASTOR PastorPROF ProfessorRABBI RabbiREV ReverendRT HON Right HonourableSIR SirSISTER Sister

Notes This field is used to set up the student's TA record, and is optional for entrants and notrequired for continuing students.


Part Of Student

Field Length 30



Schema Components Element: TITLEData type: TITLECodeContentType


Version 1.0





Unique Learner NumberType field

Short Name ULN

Description This field records a 10-digit numeric identifier.


Coverage Compulsory for those students who have been issued with a ULN

Notes The specification of this field falls within the scope of the Aligned Data Definitions andfollows the Data Standards in the HESA record.

The ULN is a ten-digit number with a non-zero number in the first position and a checkdigit in the final position. Further information regarding the ULN from the MIAP web sitecan be found here. Since the ULN is issued by the Learner Registration Service, aninstitutions' only obligation will be to check the validity of the number by performing thechecksum validation test below.

The ULN checksum follows the same basic principles as the NHS number, but hasbeen designed to ensure that there is no replication of ULN and NHS number. Thechecksum validation process is as follows:

• Check that the first digit is nonzero• Sum the product of the digits multiplied by the weights 10, 9, 8, 7, 6, 5, 4, 3, 2, 1• Divide this number by 11• The remainder should be 10.

(e.g. ULN 9276308686. (9*10)+(2*9)+(7*8)+(6*7)+(3*6)+(0*5)+(8*4)+(6*3) +(8*2)+(6*1)= 296. 296/11=26, remainder 10)

For additional information, an Excel spreadsheet showing how the final check digit (andleading digit for Scottish Candidate Number (SCN) based ULNs) is calculated can bedownloaded here.

Business rules 1 Error Student.ULN must pass the checksum test given in the coding manual

Reason Required To facilitate linking between years of HESA data and between the Student Record andother data sources.

Part Of Student

Field Length 10



Schema Components Element: ULNData type: UniqueLearnerNumberType

Based On 07051.Student.ULN

Owner Learning Records Service

Version 1.1




Owner for the field changed from 'Managing Information Across Partners - CommonData Definitions' to 'Learning Records Service'.


Units of lengthType field

Short Name UNITLGTH

Description This field denotes the units of length associated with Student.SPLENGTH.




1 Years2 Months3 Weeks4 Days5 Hours

Notes This is based on the Instance.UNITLGTH field in the Student record, with the additionalrestriction in this record that all courses should be assigned a defined length.

Semesters, trimesters and terms are not of uniform length throughout the sector andshould be converted into years/months/weeks.

The lowest appropriate value of UNITLGTH should be used e.g. length should beexpressed in terms of years, if appropriate, rather than months.

Foundation and sandwich years

It is not expected that the length of study be adjusted for individual students. However,where there are different options that students can take, for example, foundation yearsand sandwich placements, it is expected that the length reflects the options taken. Forexample, where a student undertakes an integrated foundation year it is normallyexpected that the length be recorded as one year longer than if the student had justtaken a stand-alone degree.

Reason Required To monitor patterns of study.

Part Of Student

Field Length 1



Schema Components Element: UNITLGTHData type: UNITLGTHCodeContentType

Based On 07051.Instance.UNITLGTH 1.1 with removal of code for not applicable

Owner HESA

Version 1.0


Year of courseType field

Short Name YEARPRG

Description This field indicates the year number of the course that the student is currently studying.This could be different from the year of student if the student has changed course orre-taken a year.



Notes This is identical to the Instance.YEARPRG field in the Student record.

Courses of less than one year should be coded 1 in this field.

Institutions may return code 99 if the course structure does not enable Year of course tobe derived.

In cases where foundation years are integral to degree programmes, the foundationyear should be shown as Year 0 in this field and 'degree' in Student.ITTAIM. This willallow a clear distinction to be made between stand-alone Foundation courses and thosewhich are integral to degree programmes. The relationship between this field andStudent.YEARSTU in these circumstances is shown in the table below.

Year YEARSTU YEARPRGFoundation year 1 0First year 2 1Second year 3 2Third year 4 3

This field should not increment for students who are writing-up, but Student.YEARSTUwould increment on the anniversary of their starting date.

This field should be incremented for each year of a course a student studies. Therefore,where students do not repeat any studies, year of course will increment each reportingyear. In particular, where students study full-time courses on a part-time basis the yearof course should still increment every year. For example, if a student is studying adegree normally taken full-time over 3 years, over 6 years part-time, the year of courseshould start at 1 and increase each reporting year to 6.

Business rules 1 Error Student.YEARPRG code 0 is only available where Student.ITTAIM = 001,002, 003, 004, 007, 008, 012, 013 or 014.

2 Warning Student.YEARPRG should be less than or equal to Student.SPLENGTHwhere Student.UNITLGTH = 1 and Student.MODE is less than 40 andStudent.YEARPRG is not coded 99

Reason Required To track student progression; used in conjunction with YEARSTU, for example, for theidentification of direct entrants to later years of programmes, and to identify courses witha foundation year, to support entry qualification calculations, and to identify students forinclusion in the National Students Survey.

Part Of Student


Field Length 2



Schema Components Element: YEARPRG

Based On 07051.Instance.YEARPRG 1.1

Owner HESA

Version 1.0


Year of student on this instanceType field

Short Name YEARSTU

Description This field indicates the year number that the student is in since enrolling for a courseleading to the student's qualification aim (whether or not the intended subject or classhas changed) i.e. number of years on this student instance. This could be different fromthe year of course if the student has changed course or retaken a year.



Notes This is identical to the Instance.YEARSTU field in the Student record.

Students whose first term is waived should be deemed to have started when that firstterm would have started.

This field should not be incremented for periods of dormancy. For example, if a studentbecomes dormant after their first year of study, and remains out of the system for oneyear, on resuming their studies this field would be returned as 02.

This field should be incremented for a sandwich placement year and both compulsoryand optional years out.

In cases where a student has to repeat a year, this field should be incremented.

It is not expected that there would be many students where this field is greater than 10years.

For further details of the inter-relationship between YEARPRG and YEARSTU pleasesee notes in Student.YEARPRG.

Examples Examples of the way in which this updated over time can be found in the HIN guidancedocument.

Business rules 2 Error Student.YEARSTU value cannot be greater than the difference in yearsbetween 31 July of the reporting period and the 01 August beforeStudent.COMDATE

Reason Required To track student progression; used in conjunction with Student.YEARPRG.

Part Of Student

Field Length 2



Schema Components Element: YEARSTUData type: YEARSTUType


Based On 07051.Instance.YEARSTU 1.0

Owner HESA

Version 1.0


Initial Teacher Training In-Year Record 2012/13 - HESA

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Transcript of Initial Teacher Training In-Year Record 2012/13 - HESA