ICCA Information Kit

International Congress and Convention Association

ICCA Information Kit


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Content

03 Why join ICCA? 06 Sector Information

07 Overview of services

10 Board of Directors

11 ICCA Presidents, Honorary Members, Sector Chairpersons

12 Geographic Representation and Chapter Chairpersons

13 Committee Chairpersons

14 ICCAOffices

15 Articles of Association and By-Laws

26 Fees

27 Association Database Online

29 Events in the meetings industry

34 ICCA Congress

35 ICCA Business Partners


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Why join ICCA?

Almost 1000 leading companies and organisations in over 90 countries belong to ICCA - we’re one of the top global meetings industry trade associations and the unrivalled expert on the international association meetings sector. ICCA members belong to improve their competitiveness, to do great business with one another, and to win more association meetings.

What is ICCA?

ICCA for long-term success

Working together

ICCA for networking value

If your target business mix includes international association meetings you simply MUST be a member of ICCA. There is no morecost-effectiveorefficientwayofwinningasliceofthismarket.We’vebeentrackingassociationmeetingsformorethanfivedecades,andICCAmembersbenefitfromtheworld’smostaccurate,detailedand sales-oriented association database and research tools, and fromanever-expandingrangeofmarketingandface-to-facesalesopportunities aimed at this sector.

ThinkofICCAasalong-terminvestment!Internationalassociationshavecomplexdecision-makingprocesses,andrequiresupplierstounderstand their needs in great detail. They are also by far the most resilient sector.

ICCA membership is only sensible for those companies and destinations that have a long term commitmenttothismarket,andwhohaveatrackrecordthatdemonstratesthis.

If your intention is to do business with other ICCA members, welcome aboard! About 20% of ICCA members join primarily becausetheyareinterestedinworkingwithothermembers,sellingtheir services, products and expertise, or forming partnerships or consortia to better compete in today’s ever-tougher environment. We are constantly introducing new ways to encourage a powerful internalmarketplaceforourmembers.

Today’s top executives demand networking that delivers real returns. ICCA’s entire history is builtonthefoundationofmembersexchangingdataaboutassociationmeetings,soournetworkingis business-focused, and brings together top executives from all regions of the world and all industry sectors. We investmore andmore in the technology that enables this networking to functionefficiently,andbuildbusinessexchangesintoasmanyofouractivitiesaspossible.

ICCA’s annual Congress is widely regarded as one of the industry’s most important global networkingplatforms,bringingtogetherentrepreneurs,corporateleaders,topclients,salesandmarketingexperts,andotherleadingmeetingsprofessionalsfromover90countries.


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Why join ICCA?A tailored ICCA for every member

ICCA inspires creative thinking

Constantly expanding member benefits

Each member company has different objectives, a different set of target business sectors, and a different mix of resources and expertise. We’ve learned to deliver tremendous tailored value to each of our members, we strive to really understand their different business objectives andchallenges, and we ensure that our events have customised content and value for every delegate.

There is no more global organisation in the meetings industry than ICCA: we’ve been delivering great ROI to members as diverse as destination marketing organisations in NorthAmerica, entrepreneurial meetings management companies in Asia, and to European convention centres over many, many years.Withlong-establishedregionalofficesinMalaysia,SouthAfrica,UAE,USAandUruguayaswellasourHeadOfficeinAmsterdam,we’reinapositiontodeliverlocalbenefitsonaglobal scale.

We believe that associations should inspire their members, not just offer a commercial return. ICCA membersare remarkably loyal,not justbecauseof thehighvalueofourresearch,salesandmarketingbenefits,butbecausebeing a member of ICCA means joining a unique businesscommunity. Our events attract thought-leaders; our Congress content is custom-designed to be intellectually stimulating and themostforward-lookingintheindustry.

Wetakerisks,weexposeourmemberstonewwaysofthinkingabout the meetings business, we recognise that international meetingsarepartoftheglobalknowledgeeconomyandthatwe are living through revolutionary times - the information revolution is as profound as the agricultural and industrial revolutionsthatprecededit!

ICCA’s membership fee delivers instant access to a tremendous range of research, sales and marketing opportunities.Ourdatabaseisconstantlyexpandingthanksto 14 researchers who do nothing but verify data from members and clients and search for new events - only those which rotate and occur regularly get included, so every event offersfuturepotentialvalue.Wegiveeachmemberthemostcomprehensive meetings media information in the ICCA PR Kit, tools for comparing their performance with their top rivals, and arangeofclientworkshopsandnetworkingevents.Thequalityandquantityofourdatabase,andtherangeofactivitiesandservices expands every single year. Only ICCA members can participate in our events or use our communication channels to theinternationalassociationclients.We’reconfidentthatICCAmembershipofferstrulyexceptionalvalueandcreatesuniqueopportunities to win business and generate competitive advantage.


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Why join ICCA?

ICCA members about ICCA membership

Find out more about ICCA and apply for membership:

If you wish to be part of this growing professional body, to improve your chances of increasing your business, or learn more about the industry you are in, then you should visit one of the following ICCA websites All about ICCA: https://www.iccaworld.orgICCA membership: https://www.iccaworld.org/join/benefits-for-suppliers.cfmICCA Sectors: https://www.iccaworld.org/abouticca/sectors.cfmICCA Chapters: https://www.iccaworld.org/abouticca/chapters.cfm

“Because ICCA is a leader in the industry, ICCA helps us to reach our business objectives.” Jurriaen Sleijster; MCI Group; Switzerland

“I find my ICCA membership very valuable for a number of reasons. The education at the annual meeting is excellent; the data resources are very helpful; and the staff are both competent and caring. I think, however, that the most significant benefit is the opportunity to network with, work with and become friends with a very high level and international group of people passionate about the meetings and events industry. It is the best portal to the global meetings industry that I have found.” Corbin Ball, CMP; Corbin Ball Associates; USA


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ICCA is structured in Sectors and the following types of suppliers fall under the following Sectors:

Destination Marketing

Nationalministryoftourismoreconomicdevelopment;nationaltouristoffice;nationalconventionbureau;regionaltouristoffice;regionalconventionbureau;citytouristoffice;cityconvention bureau; international destination representation company.

Meetings Management

Professional Congress Organising Company (PCO); Destination Management Company (DMC); Association Management Company (AMC); event organising company; travel agency (inbound/outbound/implant in company) with responsibility for client events; exhibition organising company (including trade show organisers and organisers of exhibitions alongside congresses); productioncompany;PR/Marketing/Communicationagencywithresponsibilityforclientevents.

Meetings Support

Media (trade magazines; directories; website portals; e-newsletters); IT/software company; AV&productioncompany;venuehardware&equipmentprovider;architects&constructioncompany;cateringcompany;education/speakerbureau;consultancy;venuemanagementcompany; employment/recruitment agency; research company; simultaneous interpretation andtranslation;financialservices.

Transport

Airline alliance; airline; train operator; bus operator; car hire company.

Venues

Specialist meetings hotel; convention centre with integrated accommodation; convention centre without accommodation; exhibition centre; multi-purpose cultural/conference centre; university; cruise line/ship; residential conference centre; training/technology centre; “unusual” venue. Sector membership is restricted to physical properties which are being marketedtotheinternationalmeetingsmarket.Propertieswishingtojoinpriortoopeningwillbeabletodosouptotwoyearsinadvance,providedtheyhavebookedatleasttwointernational meetings.

Governance (Board representation)

Each member company or organisation will have one vote in Presidential elections, one vote for a geographical region representative, and one vote for their Sector Representative.Sectors with fewer than 150 members will elect one Board Representative, whilst Sectors with 150 or more members will elect two Board Representatives (the two candidates with highest number of votes will be elected where the two positions become vacant in the same year; if vacanciesfallindifferentyearsthenasinglecandidatewillbeelected).

ICCA Sector Information


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Overview of services

ICCA’s services to its members are constantly being upgraded and expanded, to ensure we helpthesecompaniesandorganisationstoachieveandmaintainsignificantcompetitiveadvantage over non-members.

AllkeyservicesareonlyavailabletoICCAmembers,sothatnon-memberscannotbuyaccesstoourdatabasesandreports,norcantheyattendICCAeventstobenefitfromtheeducation,networkingandbusinessexchangesunlessspecificallyinvitedonaonce-onlybasis as potential members (“Observers”).

We welcome all suggestions from members as to how we can further develop our services tomeetthespecificneedsoftheirbusiness,whereverintheworldtheyoperateandwhichever meetings industry sectors they are involved with.

Data

1. Association Database online Inclusive2. Hot leads Inclusive3. ICCA Data Manual online Inclusive4. Big Data Search Inclusive5. Key Contacts Inclusive (where available)6.StatisticsonAssociationmarketonline Inclusive7.HelpdeskforICCAAssociationDatabaseonline Inclusive8. Go-To-Meeting 1 hour online ICCA Association Inclusive Database training. (Only one time) 9. ICCA Statistics Tool online Inclusive10. Tailor-made Listings Inclusive (for new members)11.ICCADataworkshops Pay(pleaseseeotherentries)

Publications

All publications are distributed in hardcopy and/or electronic format to over 10,884 international association contacts, as well as to meetings industry professionals.

12. Membership Directory (yearly) Inclusive13. ICCA Statistics Reports Inclusive14.Negotiatingwithhotels Inclusive15. What are Meetings Management Companies? Inclusive16.Workingwithairlines Inclusive17.Workingwithconventionbureaux Inclusive18. Crisis Management Guidelines Inclusive19. Guidelines for contracts with venues Inclusive20.ICCA/IMEXPocketCalendar Inclusive21.Biddinganddecisionmaking Inclusive22. Ambassador Programmes Inclusive23. Social Media for Meetings Inclusive

IMEX

24. Sector Meetings Inclusive25. Chapter Meetings Inclusive26.AssociationNetworkingEvening Inclusive(exhibitorsonly)27.ProfilesonInt’lassociationsattending Inclusive(exhibitorsonly)28.ICCA/IMEXPocketCalendar-advertising Pay29.OneononeICCADatabaseworkshopatstand Inclusive30. Association Expert Seminar (prior to IMEX) Pay (approx. € 975)31. Promoting all members via ICCA stand Inclusive


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Overview of services32. Member reception at stand Inclusive33. ICCA Database demonstrations Inclusive34. ICCA Seminar Inclusive

IBTM

35. Promoting all members via ICCA stand Inclusive36. Member reception at stand Inclusive37. Online database demonstrations at stand Inclusive38. Forum for Young Professionals Inclusive39.AssociationsConnect Inclusive(registrationrequired)40.ProfilesonInt’lassociationsattending Inclusive(registrationrequired)41. ICCA Data presentations Inclusive

Other Meetings Industry Tradeshows

42. AIME – Promoting all members via ICCA stand Inclusive43. AIME – Youth Forum Inclusive44. AIME – Online database demonstrations Inclusive45. CIBTM – Promoting all members via ICCA stand Inclusive46. CIBTM – Online database demonstrations Inclusive47. CIBTM – ICCA seminar Inclusive48. IMEX America – Promoting all members via stand Inclusive49. IMEX America – Online database demonstrations Inclusive50. IMEX America – Association Evening Inclusive51. IT&CMA – Promoting all members via ICCA stand Inclusive52. IT&CMA – Online database demonstrations Inclusive

Workshops

53.Client/SupplierBusiness Pay(onlyforspecificsectors)

Regional Activities

54. Europe Inclusive55. Middle East Inclusive56. Africa Inclusive57.AsiaPacific Inclusive58. Latin America Inclusive59.NorthAmerica Inclusive

International Relations & meetings industry advocacy

60. JMIC Representation Inclusive61.UNWTOProjectonworldwidemeetings Inclusive industry Statistics 62. CIC Representation Inclusive

Public Relations

63. ICCA Press Database Inclusive64. Digital Clipping service Inclusive65. Online “Share your press release” service Inclusive


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Overview of services66.Online“ShareyourBusinessWins!”service Inclusive67. PR Guideline Articles Inclusive

Business Exchange

68. Business Exchange at Congress Inclusive69. Business Exchange at Association Meeting Inclusive Programme 70. Joint Chapter Business Exchange at IMEX Inclusive

Business Opportunities

71.SpeakingopportunitiesatICCAevents Inclusive(oninvitation)72.BestMarketingAward Inclusive73. Advertisement in ICCA publications Pay (depending on publication)74. Business Partner Programme Pay (open to ltd. no. of members)75. Sponsorship Programme Pay (depending on item/event)76.Hyperlink/Bannerads–onlinepublications Pay77.Branchofficemarketingpackages Pay(formemberswithmultiple branchoffices)78. ICCA Association Relations Partnership Pay

Events & Education

79. General Assembly/Congress Pay (approx. € 895)80. Association Meeting Programme Pay81. Association Expert Seminar (prior to IMEX) Pay (approx. € 975)82. Forum for Young Professionals at IBTM Inclusive 83. Youth Forum at AIME Inclusive

Other

84.EmailedNewsflash(monthly) Inclusive85.MonthlyemailedAPE Inclusive(forAsiaPacificmembers)86.LatinAmericanE-Newsletter Inclusive(forLatinAmerican members)87.Onlineprofileandhyperlinktoyourwebsite Inclusive88.Deskdisplay&othermaterial Inclusive89. Use of ICCA Member logo Inclusive90. ICCA website (incl. “My ICCA section) Inclusive91.UseofmeetingspaceatICCAHeadOffice Inclusive92. Annual report online Inclusive93. Administration assistance for sectors Inclusive94.MembershipCertificate(uponrequest) Inclusive95.NetworkingwithICCAmembers Inclusive96. Chapter activities Inclusive97. Mentor Programmes Inclusive98. Post job vacancies online Inclusive99. Student Scholarships Inclusive (for University members)100.Onlinemarketsurveys Inclusive(forspecificsectorsor regions)


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Mrs. Nina Freysen- PretoriusPresidentThe Conference CompanySouth Africa

Mr. Juan Jose Garcia1st Vice President Barcelo CongresosSpain

Mr. Daniel Palomo2nd Vice PresidentHouston First Corporation HFCU.S.A.

Mr. James Rees3rd Vice PresidentExCel LondonU.K.

Mr. André KaldenhoffTreasurerCongress Center LeipzigGermany

Mr. Arnaldo NardoneImmediate Past PresidentMice ConsultingUruguay

Mr. Eric BakermansMemberNetherlandsBoardof Tourism & Conventions TheNetherlands

Mrs. Marta GomesMemberPalais des Congres de Paris - VIPARISFrance

Mr. Edward HolloMemberSkyTeamGlobalMeetingsTheNetherlands

Mr. Mahir A. JulfarMemberDubai World Trade CentreU.A.E.

Ms. Amanda Kotze-NhlapoMemberSouth Africa NationalConvention Bureau South Africa

Ms. Annie Kristi KorsmoMemberVisitOSLONorway

Mr. Richard Reasons Member simpleview, inc.U.S.A.

Mr. Pablo SismanianMemberNationalInstituteofTourism PromotionArgentina

Mr. Gregg H. Talley, FASAE, CAEMemberTalley ManagementGroup Inc.U.S.A.

Mr. Jason YehMemberGIS GroupChinese Taipei

Mr. Martin SirkChief Executive OfficerICCAHeadOfficeTheNetherlands

Board of Directors


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ICCA Presidents, Honorary Members,Sectors Chairpersons

ICCA Presidents to date

Mr. Moises Shuster, Mexico 1963 - 1964Mr. Jean Claude Murat, France 1964 - 1968Mr. Moises Shuster, Mexico 1968 - 1972Mr. Gilbert Garber, U.S.A. 1972 - 1976Mr. Alwin Zecha, Hong Kong 1976 - 1980Mr.ErnstStock,Austria 1980-1986Mr.FredWakefield,U.K. 1986-1990Mrs.JacquelinePietri,France 1990-1994Mr. Pieter A. van der Hoeven, Australia 1994 - 1998 Mrs. Tuula Lindberg, Finland 1998 - 2002Mr. Christian Mutschlechner, Austria 2002 - 2006Mr. Leigh Harry, Australia 2006 - 2010Mr.ArnaldoNardone,Uruguay 2010-2014Mrs.NinaFreysen-Pretorius 2014-Present

Honorary Members

ICCA Sectors Chairpersons

Destination MarketingMs. Annie Kristi KorsmoVisitOSLONorway

Mr.EricBakermansNetherlandsBoardofTourism&Conventions TheNetherlands

Meetings ManagementMr. Juan Jose GarciaBarcelo CongresosSpain

Mr. Gregg H. Talley, FASAE, CAETalley Management Group Inc.U.S.A.

Mr. Walter Straub Austria

Ms. Tuula Lindberg Finland Mrs. Suprabha Moleeratanond Thailand Mr. Martin Kinna United Kingdom Mrs. Anne Wallin RødvenNorway

Meetings SupportMr. Richard Reasonssimpleview, inc.U.S.A.

TransportMr. Edward HolloSkyTeamGlobalMeetingsTheNetherlands

VenuesMr.AndréKaldenhoffLeipzig Congress CenterGermany

Mr. James Rees ExCel LondonU.K.

Mr. Kurt HesseDenmark

Mrs. Airy GarrigosaSpain

Mr. Pieter van der HoevenAustralia

Mr. Lars ChristensenDenmark

Mr. Leigh HarryAustralia

Mr. Dirk ElzingaSouth Africa


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Geographic RepresentationAfricaMs.AmandaKotze-NhlapoSouthAfricaNationalConventionBureauSouth Africa

Asia PacificMr. Jason YehGIS GroupChinese Taipei

EuropeMrs. Marta GomesPalais des Congres de Paris - VIPARISFrance

Latin America and the CaribbeanMr. Pablo SismanianNationalInstituteofTourismPromotionArgentina

Middle EastMr. Mahir A. JulfarDubai World Trade CentreU.A.E.

North AmericaMr. Daniel PalomoHouston First Corporation HFCU.S.A.

Geographic Representation & Chapter Chairpersons

ICCA Chapter Chairpersons

African ChapterTBC

Asia Pacific ChapterMr. Jason YehGIS GroupChinese Taipei

Central European Chapter Mrs.AnnaGorskaExpo XXI Warsaw International ExpocentrePoland

France Benelux ChapterMrs. Elisabeth Van IngelgemVisit.BrusselsBelgium

Iberian ChapterMr. Ricardo VieiraMadeira Promotion BureauPortugal

Latin American ChapterMrs. Alexandra TorresCorporation de Ferias y Exposiciones S.AColombia

Mediterranean ChapterMrs.HicranÖzbükIstanbul Convention & Visitors BureauTurkey

Middle East ChapterMr.KhalifaAlqubaisiAbuDhabiNationalExhibitionCompanyUnited Arab Emirates

North American ChapterMs. Alice AuTourism Toronto / Toronto Convention BureauCanada

Scandinavian ChapterMrs. Birgitte Hee OlesenInspiringDenmarkDenmark

UK/Ireland ChapterMrs. Lesley WilliamsCaeliam LtdUnited Kingdom


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Geographic Representation & Chapter Chairpersons

ICCALocal&NationalCommitteeChairpersons

Australian Committee Ms. Anna CaseGold Coast Business EventsAustralia

Brazilian CommitteeMr. Mauricio MacedoFIERGS Exhibition & Convention CentreBrazil

China CommitteeMs. Connie ChengShanghai Municipal Tourism AdministrationChina-P.R.

German CommitteeMr. Stefan LohnertICS International Congress Center StuttgartGermany

Indian CommitteeMr. Rohit KohliPlanit!byCreativeTravelPvt.Ltd.India

Malaysian CommitteeMs.YokePingHoMalaysia Convention & Exhibition Bureau Malaysia

Mexican CommitteeMs. Antonieta GamezCentro Banamex Mexico CityMexico

Thailand CommitteeMr.NopparatMaythaveekulchaiThailand Convention & Exhibition BureauThailand

Committee Chairpersons


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ICCA Offices

ICCAAsiaPacific

Mr.NoorAhmadHamidRegionalDirectorAsiaPacificSuite 7.03, PJ Tower Amcorp Trade Centre 18 Persiaran Barat 46050 Petaling Jaya, Selangor Malaysia

Phone+60 3 7955 3343Fax +60 3 7955 3348 [email protected]

ICCA Europe

TBCRegional Director EuropeICCAHeadOfficeDe Entree 571101 BH Amsterdam The Netherlands

Phone+31 20 398 [email protected]

ICCA Middle East

Mr. Senthil GopinathRegional Director Middle East Dubai Association CentreOffice24,Level7SheikhRashidTowerP O Box 9204Dubai World Trade CentreDubai UAE

Phone +97 156 577 8535 Email [email protected]

ICCA Africa Ms. Esmare Steinhofel Regional Director AfricaCroydon Vineyard Estate16 Scorpio LaneSomerset WestCape Town, 7130South Africa

Mobile +27 84 056 5544 Email [email protected]

ICCA Latin America

Mr. Santiago GonzalezRegional Director Latin AmericaPlaza Independencia 759Oficina76311100 MontevideoUruguay

Phone+598 2 901 1807Fax+598 2 901 1807 [email protected]

ICCANorthAmerica

Ms. Joanne Joham, CMP, CMMRegionalDirectorNorthAmericaBox6833,Freehold,NewJersey 07728-6833 USA

Phone+1 732 851 6603Fax+1 732 851 [email protected]


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Articles of Association and By-Laws

ARTICLES OF ASSOCIATIONAND BY-LAWS

Approved by the Extraordinary General Assembly of ICCA, Frankfurt, Germany, 15 May 2017.

Note: AsICCAisaregisteredAssociationintheNetherlands,theArticlesofAssociation,asgiven here are a translation of the authentic Dutch version.These Articles cannot be amended without the execution of a notarial deed.


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Articles of Association and By-LawsARTICLE 1 - NAME AND REGISTERED OFFICE

1. The name of the Association is: International Congress and Convention Association. The short name of the Association is: ICCA.

2. TheAssociationhasitsregisteredofficeinAmsterdamandwillbegovernedbyDutchlaw.

ARTICLE 2 - OBJECT

1. The Association’s object is to contribute, in the widest sense, in a lawful way and by all lawful means, to the world-wide development of all types of international meetings, such as conferences, congresses and conventions as well as exhibitions.

2. In pursuing its purposes the Association shall support the business interests of its members:

a. by directly creating business and educational opportunities and tools;

b.bysettingupnetworkswhichenablebusinessrelationshipandthe exchangeofknowledgeandexperiencetooccurbetweenmembers;and

c. indirectly by championing the importance of international meetings in termsofbotheconomicimpactandasapowerfulforceforglobalscientificand social advancement.

ARTICLE 3 - BY-LAWS

The General Assembly shall establish By-laws. The By-laws shall not contain any provisions that contravene Dutch law or these Articles.

ARTICLE 4 - REPRESENTATION

1. The Board of Directors has the power to collectively represent the Association. This power to represent the Association, in and out of court, is also vested in two of the following members of the Board of Directors acting jointly: the President, the Chief Executive OfficerandtheTreasurer.

2. TheBoardofDirectorsmaydelegateitspowerofrepresentationforspecificmattersandwith explicit instructions to such person(s) as it may deem appropriate.

ARTICLE 5 - MEMBERSHIP

1. Eligible for membership shall be legal entities (not natural persons other than in the case of Honorary Members) whose business is the organisation and promotion of international meetings, conventions and/or exhibitions.

2. Each member organisation must be a clearly branded legal entity, and may operate multiplebranchoffices.Multi-nationalconglomeratecompanies,marketingconsortia,andassociations may not join on behalf of sub-brands or consortium/association members.

3. Membersmustdesignateanominatedofficeinaspecifiedcountrywhichwilldeterminetheir geographical region for all ICCA governance purposes, and this will determine the countryunderwhichtheirorganisationwillbelistedandprofiledbyICCA.Additionalcountryprofilingwillrequireeitheraseparatemembership,orforthemembertopurchaseamarketingpackagedesignedforthispurpose.Thenominatedofficemayonlybe changed once during any two-year period. Members must nominate an authorised representative who will represent the member in all governance matters. The Board of Directors will determine which countries belong in each geographical region.


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Articles of Association and By-Laws4. Admission of new members is at the discretion of the Board of Directors. The Board of

Directorshasthefinalsayindeterminingthequalificationandsuitabilityofanapplicationfor ICCA membership.

5. There shall be the following membership Sectors: -DestinationMarketing; - Meetings Management; - Meetings Support; - Transport; and - Venues.

Membership within the Venues Sector is restricted to individual physical venues, which willbeacceptedbasedontheirsuitabilityforand/ortrackrecordinhostinginternationalmeetings.

6. The By-laws may lay down further provisions and criteria in respect of Admission of members and termination of membership and may determine the rules relating to payments of an entrance fee and/or periodic membership fees.

ARTICLE 6 - ADMISSION TO MEMBERSHIP

1. Entities, with the exception of Honorary Members, wishing to join the Association shall submit a written application to the Board of Directors, containing a comprehensive summary of activity in international congresses, conventions and/or exhibitions during thepastfiveyears.Newlyformedorganisationsshouldsubmitalistofinternationalmeetings,conventionsand/orexhibitionsthathavebeenconfirmedforthefuture.AdditionalevidenceanddocumentsrelatedtotheapplicantmayberequiredastheBoardofDirectorsseesfit.

2. Uponreceiptofadulysubmittedandcompleteapplication,theChiefExecutiveOfficershall forward the proposal for admittance to membership to the other members of the Board of Directors who will have the right to accept or object to these proposals. If no objectionsarereceivedbytheChiefExecutiveOfficerwithinfourteendaysafterdispatchof the proposals, the application will be accepted.

3. In the event of an objection by one or more members of the Board of Directors, the application will be referred to the Board of Directors to decide on the matter by simple majorityvote.ThePresidentshalldeterminewhetherthisvotetakesplaceelectronicallyor be deferred to the next Board meeting.

4. MembershipshallbecomeeffectiveuponreceiptoftheEntranceFeesandthecurrentyear’s Membership Fee payment.

5. WhenanewmemberjoinsICCAinthecourseofitsfinancialyear,thevalueoftheMembership Fee for that year will be calculated pro rata for the remainder of the year fromthedatewhenthemembershipbecomeseffective.

ARTICLE 7 - TERMINATION OF MEMBERSHIP

1. Membership in ICCA is automatically renewed each year, but will terminate in the following circumstances:

a.Resignation,submittedbyregisteredlettertotheChiefExecutiveOfficer, bynolaterthanthethirty-firstdayofDecemberofthecurrentyear,provided the member has paid their Membership Fees and other monies due to ICCA. TheresignationtakeseffectfromthefirstdayofJanuaryofthenextyear.


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Articles of Association and By-Laws b. Termination of the membership by the Board of Directors, in case of dissolution,bankruptcy,ordiscontinuanceofexistenceofamemberentity.

c. Exclusion.

2. Any member which injures ICCA in an unreasonable manner, or refuses to accept a formal ICCA decision or to adhere to ICCA’s Articles of Association may be excluded from membership on the recommendations of the President and with the approval of the BoardofDirectors.TheexclusionwilltakeeffectfromthedateoftheBoardofDirectors’decision.AllexclusionswillbenotifiedtothenextGeneralAssemblyfollowingthedateof exclusion, where the President shall advise members of the decision of the Board of Directors.

3. The President shall immediately notify excluded members about the decision of the Board of Directors and the reasons for the decision. Excluded members may formally appeal within thirty days of being informed, by sending the Board of Directors factual evidence in defence of their position. This information shall be circulated to all Board of Directors members, and a further vote shall be conducted, after which the decision of the Board of Directorsshallbefinalwithnofurtherpossibilitytoappeal.

4. The Board of Directors will be responsible for determining the rules that specify under what conditions an excluded member may be considered for readmission to the Association.

ARTICLE 8 - CHANGE OF CONTROL

In the event of a change of control over a member entity it shall be the responsibility of the membertonotifytheChiefExecutiveOfficerwhowillinformtheBoardofDirectors.TheBoard of Directors shall have the right to approve or disapprove continued membership of the member,andinthecaseofdisapprovingcontinuedmembershipwillissueaformalNoticeofTermination. Should the member wish to appeal against the decision of the Board of Directors, they may do so by notifying the Board of Directors and shall have the right to personally state their case at the next Board of Directors meeting. The Board of Directors shall then vote on the issue, with no further right of appeal.

ARTICLE 9 - HONORARY MEMBERSHIP

1. The Board of Directors has the power to confer Honorary Membership on individuals who have demonstrated outstanding service to the industry and ICCA. Honorary Members are persons of outstanding value to ICCA.

2. The number of Honorary Members is unlimited and they may be proposed by any member to the Board of Directors for its approval.

3. HonoraryMemberswhoarenotworkingforamemberentitywillnotbechargedamembership fee. For those Honorary Members who are employed by an ICCA member entity, this entity will still be charged the normal membership fees.

ARTICLE 10 - MEETINGS OF THE GENERAL ASSEMBLY

1. TheGeneralAssemblyshallconveneatleastonceayear,preferablybetweenthefifteenthdayofOctoberandthefifteenthdayofNovember,butinnoeventlaterthanthethirtiethdayofNovember,theprecisedatetobesetbytheBoardofDirectors.

2. The General Assembly shall be held at a site determined by the Board of Directors. The Board of Directors shall announce the proposed venue for each General Assembly at least two years in advance. The venue and dates may be altered by resolution of the Board of Directors if a change in circumstances renders this necessary or desirable.


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Articles of Association and By-Laws3. Agenda, reports, and resolutions to be considered by the General Assembly shall be

dispatchedtoallmembersatleasttwoweeksbeforethedatewhenitisscheduledtotakeplace.

4. Any member may propose an agenda resolution, which shall be considered at the next GeneralAssembly,providedtheproposalisreceivedbytheChiefExecutiveOfficeratleastthreemonthsbeforetheGeneralAssemblyisscheduledtotakeplace.AmendmentsdirectlyrelevanttosuchresolutionsmaybesubmittedfromtheflooroftheGeneralAssembly.

5. The General Assembly shall adopt only such resolutions as have been duly placed on the agenda of the General Assembly.

6. Every member is entitled to attend the General Assembly. Every member is entitled to one vote in General Assembly voting, irrespective of whether they physically attend or not.

7. GeneralAssemblyvotesshallnormallytakeplaceusingsecureonlinevoting,whichshallopennoearlierthan30dayspriortotheGeneralAssemblyandnolaterthanfivedaysprior. In the event of a technical failure or other reason that prevents the normal operation of the online voting during the General Assembly, paper-based methods are an acceptable alternative for on-site voting.

8. Theonlinevotingwillremainopenforatleastthefirst15minutesoftheGeneralAssembly, and votes may be cast by non-attending members as well as those physically present. The exact timing of the closure of the vote will be announced at the start of the General Assembly. Votes cast after the deadline will not count.

9. Once a member has cast a vote, it may not be changed

10. Should a member have not paid their current year membership fees by 12:00 noon (localtimewheretheGeneralAssemblytakesplace)onthedaypriortotheGeneralAssembly, the Board of Directors may vote to suspend their membership for the duration of the General Assembly, including the tallying of votes. Votes cast before and during the General Assembly by temporarily suspended members will not count.

11. Proxy voting is not permitted.

12. All members not physically attending the General Assembly have the right to view and hear the proceedings via live online access.

13. UnlessotherwisespecifiedintheseArticles,resolutionsoftheGeneralAssemblyshallbeby simple majority of the votes cast.

14. The Board of Directors may call extraordinary meetings of the General Assembly. The Board of Directors shall call an extraordinary meeting of the General Assembly in the eventitisaskedtodosoinwritingbyasmanymembersasmaytogetherexerciseatleast one tenth of the total voting rights of the Association.

ARTICLE 11- POWERS OF THE GENERAL ASSEMBLY

1. The General Assembly shall exercise broad policy control over the Association.

2. The General Assembly shall: a.determinetheAssociation’sfinancialstatements; b. set the amount of Entrance Fees; c. set the amount of annual Membership Fees; d. approve the next calendar year’s budget.


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Articles of Association and By-Laws3. The General Assembly has the sole authority to: a. amend these Articles; b. amend the By-laws; c. restrict or extend the investment or expenditure authority of the Board of Directors.

ARTICLE 12 - THE BOARD OF DIRECTORS

1. The Association shall be governed by a Board of Directors, consisting of representatives (natural persons) of the members.

2. The Board of Directors shall consist of no less than seven and no more than nineteen members. Except where otherwise provided in these Articles:

-theirtermofofficeshalllasttwoyears,commencingontheirelectiondate;- members shall automatically cease to be a member of the Board of Directors upon ceasing to be the nominated representative of a member.

3. The Board of Directors shall consist of:

a. President.

b. Immediate Past President.

c. Members duly elected by their respective Sector: those Sectors with less than onehundredandfiftymembersshallelectoneoftheirmemberstotheBoard;thoseSectorswithonehundredandfiftyormoremembersshallelecttwooftheirmembersto the Board. The number of members in a Sector for determining if there should be one or two positions shall be calculated as the total per Sector in the membership rosteronthefirstdayofJanuaryoftheyearwhenanelectiontakesplace.The method for determining who is elected shall be the candidate with the largest number of votes received (or the two largest numbers of votes received where two positions for a Sector are elected in the same ballot).

d. Members duly elected by their geographical region: there will be one member from any Sector elected from within each of the six following regions: Africa,AsiaPacific,Europe,LatinAmerica&Caribbean,MiddleEastandNorth America. The method for determining who is elected shall be the candidate with the largest number of votes received.

4. Members elected as Sector or geographical region representatives shall serve two-year terms, and may stand for up to three consecutive terms in total. The maximum continuous period of service by a Board member shall be six years, irrespective of whether they serve as representative for Sector or geographical region. The one exception to this rule is that a Board member having served six years may stand for election to the Presidency, and if elected shall continue to remain on the Board for the period of their officeasPresidentandasImmediatePastPresident.Shouldamemberstepdownfromthe Board for a period of at least two years, that person shall be eligible to stand again as a Sector or geographical region representative, with a further maximum continuous period of six years.

5. The President shall serve as the Chairman of the Board of Directors and as Chairman of the General Assembly.

6. The President shall designate a First, Second and Third Vice President from amongst the elected members of the Board of Directors and subject to the approval of the Board of Directors, one of whom may also be designated as the Association’s Treasurer.


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Articles of Association and By-Laws7. Within limitations which may be set by the General Assembly, the Board of Directors may

delegate to the President the authority to conclude day-to-day business of the Association includingauthorisingvariationstopreviouslyapprovedbudgetstotakeintoaccountnewbusiness opportunities and threats of a changing business environment.

8. The President may delegate his/her power to one of the Vice Presidents, to the Treasurer, or to another member of the Board of Directors whenever allowed by the law, by the By-laws, or by a decision of the General Assembly, but without the right of re-delegation.

9. In the absence or incapacity of the President, the First Vice President shall serve in his/her place, and in his/her absence or incapacity, the other Vice Presidents shall replace thePresidentinorderofprecedence.IftheofficeofPresidentbecomesvacant,theFirstVice President shall become Acting President until a new President is elected at the next General Assembly.

10. TheBoardofDirectorsshallbeauthorisedtoresolvetoenterintoagreementstoacquire,dispose of and encumber registered property, as well as to enter into agreements whereby the Association binds itself as surety or joint and several debtor, warrants performance by a third party or provides security for a debt of an other person.

11. Within limitations which may be set by the General Assembly, the Board of Directors shallhavefullpowerandauthoritytotakeallactionnecessaryorappropriatetotheachievement of the aims and purposes of the Association, unless those powers are specificallygrantedtootherbodiesoftheAssociationintheseArticlesorBy-laws.

12. The elected members of the Board of Directors and the Immediate Past President shall appointforaperiodoftheirchoosing,aChiefExecutiveOfficer.TheChiefExecutiveOfficerwillbecomeanex-officionon-votingmemberoftheBoardofDirectorsforsolongashe/sheisemployedasChiefExecutiveOfficer.TheBoardofDirectorsmaydelegatetotheChiefExecutiveOfficersuchportionofitsauthorityasitdeemsfit.

13. TheBoardofDirectorsmaymakeitsownproceduralruleswithintherestrictions,ifany, set by the By-laws. Resolutions of the Board of Directors shall only be adopted at a meeting at which more than half the number of the board members is present.

14. The person who most recently was President shall be a member of the Board of Directors from the moment he/she ceases to be the President, with the title of Immediate Past President, providing they remain employed by any ICCA member company. His/her term ofofficeshalllastinitiallytwoyearsanduptoamaximumoffouryearsdirectlyrelatedtothe term served by the succeeding President.

15. UnlessotherwisespecifiedintheseArticles,decisionsoftheBoardofDirectorsshallbebysimple majority of the votes cast. In a tie vote, the President shall have a deciding vote.

16. A member of the Board of Directors who resigns or ceases for any reason to be the ICCA representativeofamemberduringtheirtermofofficemaybereplacedontheBoardofDirectors.

17. A member of the Board of Directors who fails to regularly attend Board meetings or who acts in a manner that seriously damages the interests of ICCA may, following a Board ofDirectorsvote,berequiredtosubmitthemselvestoareferendumoftheSectororgeographical region that originally elected them, and will be removed from the Board should a minimum of two-thirds of those entitled vote in favour of such a resolution.


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Articles of Association and By-Laws18. IntheeventofaBoardofDirectorsmemberbeingremovedforthereasonsspecifiedin

paragraphs 16 or 17, the Board of Directors may at its discretion co-opt a replacement to the Board to serve until the next General Assembly. If the vacancy regards a member elected by a Sector, their replacement shall be from that Sector; if the vacancy regards a member elected by a geographical region, their replacement shall be from any Sector from within that region. Honorary Members may not be co-opted as Board members.

19. The Board of Directors shall meet at least twice a year. Meetings of the Board of Directors may be called either by the President, or by a majority of Board members acting jointly.

20. NoticesofmeetingsoftheBoardshallbecommunicatedbyemail.

ARTICLE 13 - NOMINATIONS AND ELECTIONS FOR BOARD OF DIRECTORS

1. MembersseekingelectiontotheBoardofDirectorsshallbenominatedandsecondedinwriting by members who must have paid their current year’s membership fees at the time of nominating.

2. The President shall be elected – as a member of the Board of Directors and in his/her capacity as President – by the General Assembly for a two-year term. He/She shall be elected by receiving the largest number of votes cast. He/She may be impeached by a two-thirdsmajorityvote.NoindividualmayserveasPresidentformorethantwosuchtwo-year terms consecutively.

3. ToqualifytostandforelectionasPresident,acandidatemustbeanelectedmemberof the current Board of Directors or have served a minimum two years as a member of theBoardofDirectorswithinthepreviousfiveyears.AcandidateforPresidentmustsubmit in writing a statement of intent to remain with their organisation for the duration of their term as President. Where the candidate is not the majority shareholder of the member organisation, a written statement must be submitted by a senior executive of the member organisation stating the intent of that organisation to retain the candidate in employmentandfurtheracknowledgingtheorganisation’sunderstandingofthedutiesandresponsibilities inherent in the position of President of ICCA.

4. A candidate for the Board of Directors must be at the time of the election, and remain during their term, the authorised representative of the member organisation in the appropriate Sector or geographical region. The candidate must be present at the General Assembly at which the election is held or have in the view of the majority of the then current Board of Directors reasonable grounds for being absent from the General Assembly.

5. Candidates may stand as a representative of a Sector or geographical region but not both. CandidatesseekingtorepresentaSectormustbenominatedandsecondedinwritingandelected by members of the Sector they wish to represent. Candidates standing for their geographical region must be nominated and seconded in writing and elected by members from that geographical region.

6. Wheretherearemorecandidatesseekingtobeelectedthanvacanciesexist,thecandidate or candidates with the largest number of votes will be elected.

7. NominationsforthePresidencyandforotherpositionsontheBoardofDirectorsmustreachtheChiefExecutiveOfficeratleasttwomonthsbeforetheGeneralAssembly.Afterwhich the full list of candidates will be posted on the ICCA website.

8. Voting for the Presidency and other Board positions will open no earlier than 30 days prior to the General Assembly and no later than 5 days prior.


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Articles of Association and By-Laws9. At any time there should be no more than one representative on the Board of Directors

from any single member.

ARTICLE 14 - MANAGEMENT & FINANCE COMMITTEE

1. The President shall appoint a Management & Finance Committee from the members of the Board of Directors and subject to the approval of the Board of Directors. This Committee will consist of: President, First Vice President, Second Vice President, Third Vice President, Treasurer,ImmediatePastPresidentandChiefExecutiveOfficer.TheTreasurermaybethesame person as one of the Vice Presidents.

2. TheroleoftheManagement&FinanceCommitteeshallbetooverseethefinancialaffairsof the Association based on approval from the Board of Directors.

3. TheBoardofDirectorscandelegatetotheManagement&FinanceCommitteetotakeexecutive decisions on behalf of the Board of Directors.

4. The Management & Finance Committee shall meet at least four times each year. Meetings may be called either by the President or by two Management & Finance Committee membersactingjointly.NoticeoftheMeetingsoftheManagement&FinanceCommitteeshall be communicated by email.

ARTICLE 15 - AMENDMENT OF ARTICLES

1. Resolutions to amend these Articles may be adopted by the General Assembly only by a two-thirds majority of the votes cast.

2. Those who call a General Assembly to handle a proposal for amendment of these Articles must,atleastfivedaysbeforethemeeting,provideacopyofsuchaproposalwhichincludes the literal text of the proposed amendment, at an appropriate place for the members to review until the end of the day on which the meeting is held.

3. AmendmentoftheseArticlesdoesnottakeeffectuntilafteritisembodiedinanotarialdeed. Each board member or a person authorised by the General Assembly is authorised to execute such a deed.

ARTICLE 16 - DISSOLUTION

1. The Association may be dissolved by a resolution of the General Assembly only by a two-thirds majority of the votes cast. If the Association is dissolved, any balance of assets on liquidationwillbesubjecttothedispositionoftheGeneralAssembly.

2. An Administrator will be nominated by the Board of Directors as part of the dissolution process to ensure the wishes of the General Assembly are adhered to and that all legal obligationsrelatingtodissolutionarefulfilled.

ARTICLE 17 - FINANCIAL YEAR

ThefinancialyearoftheAssociationshallrunfromthefirstdayofJanuarytothethirty-firstday of December.

ARTICLE 18 - FINAL CONDITION

The General Assembly holds all authority that is not conferred by law or these Articles on other bodies.


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Articles of Association and By-LawsBY-LAWS

BY-LAW 1 – RESPONSIBILITY OF MEMBERS

Each member is responsible for the following:

1. To promote and support ICCA and its activities and events.

2. ToholdasprivilegedandconfidentialallcommunicationsfromICCAincludingthosederivedfromitsdatabasewhicharedesignatedconfidential.

3. TokeepICCAinformedaboutinternationalmeetingswhichthememberisinvolvedinhosting,organisingorsupplyingservicesto,andtorespondpromptlytorequestsbyICCAto supply such information.

4. To promote fellow ICCA members where appropriate for the provision of services for the handling of international meetings,

5. To pay promptly all ICCA dues, fees, assessments and invoices for services rendered, andtoacceptconditionsthatICCAmaysetoutrestrictingaccesstospecifiedservicesorevents should payments not be received in a timely manner.

6. ToadvisetheChiefExecutiveOfficerwhowillbethemember’snominatedrepresentativeandtokeepICCAregularlyupdatedregardingallotherrelevantcontactsandinformationabout the member and its services.

7. To accept all approved General Assembly resolutions, and any decisions reached by any ad hoc Ethics and Grievance Committee that may be set up by the Board of Directors to address important concerns.

BY-LAW 2 – MEMBERSHIP FEES

1. AnEntranceFeeshallbepaidbyallmemberswhentheyfirstjointheAssociationwiththeexception of Honorary Members.

2. An annual Membership Fee shall be paid by all members with the exception of Honorary Members.

3. The amount of the Fees shall be as recommended by the Board of Directors and established by a simple majority of those present and voting at the General Assembly.

BY-LAW 3 – CHAPTERS; NATIONAL, REGIONAL AND LOCAL COMMITTEES

Chapters representing multi-country areas, and national, regional and local Committees may only be formed in accordance with guidelines that shall be determined by the Board of Directors.

BY-LAW 4- CHIEF EXECUTIVE OFFICER

1. TheChiefExecutiveOfficershallbeauthorised,withinlimitssetbytheBoardofDirectors,to handle the daily management of the Association. Furthermore, the Chief Executive OfficershallberesponsibleforkeepingtheminutesofthemeetingsoftheBoardofDirectors, the Management & Finance Committee, and the General Assembly, shall maintain the membership records, dispatch notices and ballots to members and the Board of Directors, and tabulate votes received pursuant to absentee ballots and referendums.

2. The Board of Directors or their nominated representatives shall annually appraise the performanceoftheChiefExecutiveOfficer.


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Articles of Association and By-LawsBY-LAW 5 - STRATEGIC POLICY

1. TheBoardofDirectorsshallregularlyreviewpolicywithregardtothestrategicfinancialreservesoftheAssociation,ensuringthattheseareadequatetosafeguardtheAssociationfromidentifiedriskand/ortodissolvetheAssociationingoodordershouldthisbemandated by the General Assembly.

2. The Board of Directors shall periodically agree a Strategic Plan for the Association, and regularly review the performance of the Association in relation to the plan’s objectives.

BY-LAW 6 - FINANCIAL YEAR

1. ThefinancialyearoftheAssociationbeginsonJanuary1standclosesonDecember31stof the same year.

2. Theannualfinancialstatementshallbeauditedbyindependentcertifiedauditors.

BY-LAW 7 - LANGUAGE

The language employed at meetings shall be English plus other language(s) if deemed appropriatebytheBoardofDirectors;officialcommunicationsandminutesofthemeetingsshall be in English.

BY-LAW 8 - EFFECTIVE DATE OF AMENDMENTS

AnamendmenttotheseBy-lawsshalltakeeffectupontheadjournmentoftheGeneralAssemblywhichadoptsit,unlessotherwisespecifiedintheadoptingresolution.


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New Membership Package 2018 Entrance Fee Euro 1910.00 + Membership Fee¹ Euro 2996.00

The Fees as included here have been approved by the 2017 General Assembly of ICCA duringtheGeneralAssemblyinPrague,CzechRepublic.AllfeesarequotedinEuros.

Annual Membership Fee 2018Euro 2996.00

New Membership Package includes:- One (1) complimentary registration to the ICCA Congress in Dubai, United ArabEmirates,ifyouofficiallybecomeamemberofICCAbefore10 October 2018. - One (1) complimentary tailor-made listing from the ICCA Association database - One (1) hour online one-to-one training session with one person in the organisation(preferablytheofficialdesignatedICCAContactPerson)on“MyICCA”sectionandAssociationdatabaseuponjoining(thisisbyrequestandthisonetraining session should be used within the 1st month of joining please note one session will be given only). Entrance Fee is a one-time payment, charged to all organisations applying for membership.Forthefirstyearofmembershipthe¹Membership Fee will be pro-rated according to the month when the application was received. - NB: The invoice for the Entrance Fee and the first year Membership Fee is sent upon receipt of the application form, the amount cannot be altered. Membership in ICCA becomes effective upon approval of the ICCA Board of the application (which takes 14 days) and upon receipt of the Entrance and first year Membership Fee.

Annual Membership Feethisisanannualpayment.ThefinancialyearofICCAisfrom January to December. The invoices are automatically generated and mailed every January, please refer to Article 6 of the Articles of Association.

Membership includes the following main services:

- ICCA Association Database Online includingkeycontacts,whereavailable- Big Data Search- ICCA Statistics Tool- ICCA PR Kit-Highlevelnetworkingwithtop professionals from 1000+ meetings industry organisations based in over 90 countries worldwide - Membership Directory listing including profileofyourfacilities- Use of ICCA member logo

- Inclusion in Membership Directory onInternetwithhyperlinkstomember’s website- ICCA Educational activities.

Not included in the Membership Fee:- Tailor-made analyses from the database - Business Opportunities- Registration to the Annual Congress- Registration to ICCA Association Meetings Programme

ICCA Fee Structure


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ICCA Association Database Online

Introduction Since 1972 ICCA’s Research Department ‘ICCA Data’ has assembled information on the meetingsofinternationalassociationstakingplaceallovertheworld.Thestructureofthisdatabaseperfectlysuitsthemarketinginformationneedsofsuppliers(members)intheinternational meeting business.

The ICCA Association Database Contents OnourwebsiteyoucanfindICCAData’scompleteAssociationDatabasewithauser-friendlyinterface. The meetings stored in this database are international association meetings which meet the following strict criteria: 1. Meetings must be organised on a regular basis (annually, biennially etc.) 2. Meetings must rotate between at least 3 countries 3. Meetings must attract a minimum of 50 participants The Association Database is the only database that gives an historical overview of each meeting,creatingacompletetrackrecordofwhereithasbeenheldinthepastandthedestinations that have been chosen for the future. The information also includes several contactaddresses(includinghyperlinkswithwebsiteand/oremailaddresses),meetingroomrequirements,decisionproceduresanddestinationswhichmaybeeligibleforthefuture–essentialtoknowifyouwanttomakeabidtohostthemeeting.InMarch2016theAssociation Database contained 11,600 international associations that together organise almost 20,000 regular meetings, generating almost 220,000 meeting editions.MostmeetingsincludedintheAssociationDatabasetendtonotcomebacktothesamedestination within 10 or 15 years, depending on the rotation pattern of the congress.From all meetings a detailed historical overview is assembled. It shows in which destinations a particularmeetinghasbeenbookedduringthelastfewyears.Thisisimportanttoknowasithelpsmarketeersofdestinationsorvenuestomakeaforecastwhetheracongressislikelytocome to a certain destination in the (near) future. HowwilltheAssociationDatabasebeofbenefittoyou?

ImaginethecompleteAssociationDatabaseonyourdesk!Youwillbeabletoselectasmanyrecords as often as you want – without extra charges. Includedinacongressprofilearecontactaddresses,detailsonthecontractedsuppliers,attendancefigures,etc.

Someadditionalbenefitsofthisdatabase: - receive more information: extensive information is listed for all meetings, including their history -obtainaccuratedata:youhaveaccesstoadatabasewhichisfrequentlyupdated. -savetime:itismucheasierandfastertofindtheinformationyouarelookingfor.Youcaneven export the data selected.-dolessfiling:thedatabaseisafilingsysteminitselfanditevenoffersthepossibilitytoattachpersonalremarks,suchasyourownfilenumberornotes.Research is done on a continuous basis and in close co-operation with meeting organisers and suppliers of meeting services.


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What selection criteria can I choose?TheAssociationDatabaseoffersmanysearchoptions.Thefourquicksearchesare:1.Freetextsearchonanykeywordinthedatabase2. Search for potential meetings that could come to a certain destination3.Searchforconfirmedmeetingsinacertaindestination4. Search for organisations based in a certain location

Besidesthebasicsearchesyoucanalsomakeanadvancedsearchandsortby/filterontheresults.

The User Manual can be downloaded here:https://iccadev.atlassian.net/wiki/display/ADKBI/Association+Database+-+Knowledge+base

Or go to the online Association Database via My ICCA to view the User Manual.

What happens after selection of criteria? The number of records that meet the criteria will appear on your screen. You can then decide toview,save,printand/orexporttheprofilesorchangetheselectioncriteria.

ICCA Big Data SearchTheBigDataSearchtoolenablesyoutofindlocalambassadorswhocanhelpyouattractameeting to your city. It also compares your local university to the world’s best universities in thefieldofthatmeeting,plusitcanhelpyouidentifypotentialsponsors. What does it cost? The Association Database is included in the ICCA membership fee, so no additional costs will becharged!

How to access to the Association database? The Association Database is available to ICCA members in the following formats:-ThecompleteAssociationDatabaseonline,containingprofilesofallpastandfutureeventsaswell as contact details of the organisers.- ICCA Destination Comparison Tool: Compare your destination with four direct competitors ofyourchoice!Thisreportistheperfecttoolforanalysingyourcurrentpositionintheinternationalmeetingsmarketandtargetingyourfuturemarketingplans.Analyseoverhalfacentury of association meetings data with the ICCA Destination Comparison Tool:

• Create reports on worldwide, regional, country and/or city level• Compare up to 5 regions, countries or cities• Filteronspecificyearranges,meetingsizesandsubjectmatters

ICCA Association Database Online


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2017January

PCMA08 – 11 January, Austin, TX, USAProfessional Convention Management Association Annual Meeting. Tentative ICCA Member reception during PCMA.

CONVENTA18 – 19 January, Ljubljana, SloveniaCONVENTAistheMeetingsandIncentiveTravelshowfortheregionofSoutheastEurope. February

IBTM Arabia 07 - 09 February, Abu Dhabi, UAE IBTM Arabia is part of the Reed Travel Exhibitions portfolio of meetings and incentives events, and this One-to-One, Meeting Pod event will provide a forum for the industry to meet in the Gulf.

CONVENE08 – 09 February, Vilnius, LithuaniaCONVENEisanewbusinesstobusinesstwodayeventforthemeetingsindustryforthecountries of the Baltic.

AIME, Reed Travel Exhibitions21 – 22 February, Melbourne, AustraliaAIME will be held at the Melbourne Convention and Exhibition Centre and it is a must attend event for anyone involved in organising incentives, conferences, meetings, business events or exhibitions.

Meetings Africa27 February – 01 March, Sandton, South AfricaMeetingsAfricaisthemarketingplatformforAfrica’sbusinesstourismindustry.ICCAwillhavea stand at this tradeshow.

March

COCAL 2017 - La Confederación de Entidades Organizadoras de Congresos y Afines de América Latina 08 – 10 March, Punta del Este, UruguayICCA representatives will attend this meeting.

ICCA UK & Ireland Chapter Debate 08 – 10 March, Manchester, UKOpen to ICCA members and for non-members by invitation only.

ICCA France Benelux Chapter Summit13 – 14 March, Toulouse, FranceOpen to ICCA members and for non-members by invitation only.

IT&CM China21 – 23 March, Shanghai, China-P.R.Since 2007, IT&CM China has established itself as China’s leading international Meetings, Incentives,ConventionsandExhibitions(MICE)business,educationandnetworkingevent,dedicated to “Promoting China to the World and the World to China”.

Events in the meetings industry


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ICCA Scandinavian Chapter Meeting 22 – 24 March, Espoo, FinlandOpen to ICCA members and for non-members by invitation only.

April

WTM Latin America04 – 06 April, Sao Paulo, Brazil WorldTravelMarketLatinAmerica,theleadingglobaleventfortheLatinAmericantravelindustry - is the three day must-attend business-to-business event which brings the world to Latin America and promotes Latin America to the world.

ICCA Iberian Chapter Annual Meeting 19 – 22 April, Funchal, Madeira, PortugalOpen to ICCA members and for non-members by invitation only.

IBTM Africa 20 April, Cape Town, South AfricaIBTM Africa is the new invitation only event for Africa’s incentives, meetings and business travel industry.

May

Association Expert Seminar,13 – 15 May, Frankfurt, GermanyThisunique,interactiveseminarbringstogetherinternationalassociationexecutivesandinternational suppliers (ICCA members) to share information and experiences, and to update themselves on the latest trends and ideas relating to international association conferences.

Mid-year ICCA Sector & Chapter meetings15 May, Frankfurt, GermanyAll ICCA Sectors and some Chapters will have their mid-year meetings a day prior to IMEX inFrankfurt.FulldetailsontimingsandroomsareavailableontheICCAwebsitepriortothemeetings.

Association Networking Evening15 May, Frankfurt, GermanyThe evening function is open to exhibitors who are members of one of the organising associations (ICCA, AIPC, IAPCO, DMAI, IAEE, ESAE and ASAE and the Center for Association Leadership). Due to the popularity of the event, a maximum of 2 people per company may register. Registration is free of charge.

IMEX 2017 16 – 18 May, Frankfurt, GermanyICCA will have a stand at IMEX, some of the activities on the ICCA stand: Presentations of the AssociationDatabaseOnline;MemberReception.WelookforwardtoseeingyouatIMEX!

June FIEXPO Latin America05 – 07 June, Lima, PeruTheinternationalshowoftheMeetingsandIncentivesmarketaimedatpromotingthisindustry’s infrastructure and services in South and Central America, the Caribbean and Mexico.


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The Meetings Show UK13 – 15 June, London, UKTheMeetingsShowUKisamajorneweventfortheUKmeetingindustryofferinganunrivalledplatform of inbound and outbound business and bringing together the heart of the meetings community.

IBTM America 14 – 16 June, South Florida, USAIBTM America is part of the Reed Travel Exhibitions portfolio of meetings and incentives events, and this One-to-One, Meeting Pod event will provide a forum for the industry to meet in the USA.

ICCA Sector Destination Marketing International Client/Supplier Business Workshop 15 – 17 June, Brussels, BelgiumAmajorbenefitforICCAmembersistheopportunityICCAprovidestointeractwithclientsandestablishseriousbusinesscontacts.ThisworkshopisopenonlytoICCADestinationMarketingmembers.

MPI WEC 19 – 22 June, Las Vegas, USAMember Reception open to all ICCA Members attending MPI.

ICCA Association Meeting Programme 29 June – 01 July, Fukuoka, JapanAMP brings together ICCA members and international association executives to learn from each otherandfromatopfacultyofexpertsaboutkeyaspectsofbiddinganddecision-making,organising, promoting, and designing int’l association meetings.

July

ICCA African Chapter Client/Supplier Business Workshop19 – 21 July, Tshwane, South AfricaOpen to only the African Chapter members.

World Meetings Forum11 – 13 July, México City, MéxicoTheWORLDMEETINGSFORUM(WMF)bringstheopportunitytogathertheleadersoftheMICEindustry in one place with the objective of sharing information and trends. At the same time, weplaceauniqueeducationprogramandopenthebestbusinessopportunitieswithourTableTopsandHostedBuyerProgramthatincludesacompleteanddynamicnetworkingactivity.

DMAI Annual Convention12 – 14 July, Montreal, Quebec, CanadaAnnualConventionforNorthAmericanandglobalDestinationMarketingdestinations.

August

ICCA Central European Chapter Summer Meeting17 – 19 August, Lviv, UkraineThis is an annual meeting of the ICCA members belonging to the Central European Chapter. Non-memberscanattendbyinvitationonly.


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ICCA Latin American Chapter Meeting 14 – 18 August, Panama CitySeveralLatinAmericanChapteractivitieswilltakeplaceduringthismeeting.Itisopentomembers and non-members. The annual Chapter Meeting will include educational sessions, a BusinessExchangeexclusivetoICCAmembersandaClient-SupplierBusinessWorkshop.

IBTM China23 – 24 August, Beijing, ChinaIBTM China provides a platform for world’s leading suppliers to the MICE industry to meet top level buyers with strong purchasing power who are responsible for organising and planning meetings, events and business travel, both in China, Asia and the rest of the world.

September

IBTM Latin America06 – 07 September, Mexico City, MexicoLeadingshowfortheLatinAmericanMarketwithahostedbuyercomponent.

Sector Venue European Client/Supplier Business Workshop14 – 16 September, Maastricht, NetherlandsThis is an excellent opportunity to interact with clients and establish serious business contacts. TheworkshopisopenonlytoICCAVenuemembers.

IT&CMA & CTW26 – 28 September, Bangkok, ThailandIT&CMAandCTWAsiaPacificistheonlydouble-billedannualeventwhichalsofeaturesluxurytravel component. The show also provide association competency course amongst others.

October

IMEX America10 – 12 October, Las Vegas, USAICCA Members, who are exhibiting at IMEX are invited, free of charge, to attend the IMEX Association Evening. This event is organised by IMEX in collaboration with ICCA. ICCA will also have a stand and member reception at this tradeshow.

November

56TH ICCA Congress 12 – 15 November, Prague, Czech Republic The ICCA Congress brings together a global representation of suppliers in the meetings industryandprovidesaplatformenablingICCAmemberstogenerateandmaintainsignificantcompetitive advantage by providing business opportunities, promotion, education and networking.CompaniesgenuinelyinterestedinjoiningICCAcanattendthiseventbyinvitationas an Observer for one time only.

Forum for Young Professionals25 – 27 November, Barcelona, SpainICCA recognises the importance of youth in the meeting industry and dedicates resources to their development. Every year a special programme for young people in the industry is run during EIBTM.


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IBTM World28 – 30 November, Barcelona, SpainIBTMisoneoftheindustry’smostvaluedworldwidenetworkingforumsinEurope.ICCAisactively involved in the “Hosted Buyer Programme”. ICCA has a stand at the tradeshow as well as a function for members and clients at the stand.

Ifyouhaveanyquestionsorwouldliketohavemoreinformationonanyoftheaboveevents,pleasechecktheICCAwebsite,www.iccaworld.org or alternatively please contact:

ICCAHeadOffice,Alpha Tower, De Entrée 57, 1101 BH Amsterdam

Tel: +31-20-3981919 Fax: +31-20-6990781 Email: [email protected]


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ICCA Congress

ICCA’slargesteventoftheyeartakesplaceannuallyinOctober/Novemberandovertheyearshasrotatedthroughouttheworld.IttakesplaceoverapproximatelyfourdaysandconsistsofSector meetings combined with education sessions. Typically attracting between 550 and 750 delegatesandobservers,itcombinesanumberofkeyelements:

ICCA General Assemblytheofficialgatheringatwhichthebusinessoftheassociationisconducted, including votes on budgets, plans and Articles and By-laws. All members are entitled to attend and vote.

Congress ICCA’s prime educational event of the year, a combination of plenary sessions and workshops,strategicinsightsfromguestspeakersandpragmaticbestpracticefrompanelsofICCAmembersandasuperbmixofbusinessopportunitiesandsocialnetworking.Numeroussponsorshippackagesareavailableforlargeandsmallbudgets.

BestMarketingAward recognising the excellence and outstanding achievements of organisationsintheirefforttomarkettheirdestinationorproduct.OpentoallICCAmembers,a formal presentation at the ICCA Congress Closing Session.

Bidding for the Congress is open to all geographic regions, with the exception of the geographicregionchosenimmediatelybeforethebidinquestion.Inotherwords,thesamegeographic region cannot be selected two years in a row. The geographic regions are those usedforgovernancepurposes,Africa/MiddleEast,AsiaPacific,Europe,LatinAmericaandNorthAmerica.TheICCABoardofDirectorswilltakeintoaccountthetimeperiodbetweenwhen a region hosts the Congress but there will be no strict rotation pattern.

ICCA Congress - Destinations1990 Adelaide, Australia 1991Amsterdam,Netherlands1992 Taipei, Chinese Taipei1993Istanbul,Turkey1994 Bali, Indonesia1995 Valletta, Malta1996 Rio de Janeiro, Brazil1997Innsbruck,Austria1998Tokyo,Japan1999 Lisbon, Portugal2000 Hong Kong, China P.R.2001 Cancun, Mexico2002Copenhagen,Denmark2003 Busan, Republic of Korea2004 Cape Town, South Africa2005 Montevideo, Uruguay2006 Rhodes, Greece2007 Pattaya, Thailand2008 Victoria, Canada2009 Florence, Italy2010 Hyderabad, India2011 Leipzig, Germany2012 San Juan, Puerto Rico2013 Shanghai, China-P.R.

Details of each ICCA Congress are posted on the ICCA website www.iccaworld.org

2014Antalya,Turkey2015 Buenos Aires, Argentina 2016 Kuching, Malaysia2017 Prague, Czech Republic2018 Dubai, U.A.E.2019 Houston, TX, U.S.A.2020 Kaohsiung, Chinese Taipei


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ICCA Business PartnersCAT Publications is an organisation dedicated to the international events industry – publishing three magazines, a directory and four websites, and organizing several live events - two prestigious awards ceremonies, the Agency Challenge and a series of Masterclass seminars. Meetings&IncentiveTravelistheUKmarketleader,M&ITIndiaservestheIndianeventsmarket,AssociationMeetingsInternationaluniquely

catersfortheinternationalassociationsandconventionsmarketandConventionSource.comprovides data on the leading international venues. Our website www.meetpie.com is the busiest in the international events industry and www.amimagazine.euprovidesauniqueplatformfortheinternationalassociationmarketwhilemeetbizindia.comprovidesdailynewsonactivitiesintheIndianmarket.TheM&ITAgencyChallenge is a client-facing, interactive promotional event designed for suppliers to meet professional event organisers and a new online research tool has been launched called Event Agency Analytics that enables suppliers to identify and measure the value and importance of UK event agencies. The Meetings & Incentive Travel Industry Awards and the Meetings IndustryMarketingAwardsarebothheldannually.CATPublicationsfoundedtheregisteredcharityMeetingsIndustryMeetingNeeds.www.meetpie.com

etouches is a global end-to-end event management software solution. The success oriented and cloud-based platform delivers innovative technology solutions to streamline the event process and increase ROI. Founded in 2008, etouches has assisted over 20,000 event professionals in planning,

executingandmeasuringtheirevents.Withafocusoneventsourcing,registration,market-ing, logistics, engagement, mobile and data, the software platform serves more than 1,200 customers including leading corporations, associations, agencies and educational institutions globally.HeadquarteredintheUnitedStatesinNorwalk,CT,thecompanyalsohasofficesinOrlando,FloridaandfiveglobalofficesintheUnitedKingdom,Belgium,Australia,UAE,andSingapore.Learn more at etouches.com

IMEX in Frankfurt:IMEX is the event at the heart of the international meetings industry. Held everyMayinMesseFrankfurt,IMEXiswhereeventplannersfromaroundthe world come to meet with destinations, convention bureaus, hotels, destination management companies – and each other. Athree-dayfestivalofproductlaunches,networkingevents,creativity

and education, IMEX has a reputation for being an ideal place to source fresh ideas and informationkeytoorganisinganoutstandingeventorincentivetravelprogramme.It’salso,quitesimply,wherepeoplespendtimegettingtoknoweachotherfacetoface. ThedaybeforeIMEXopens,therearetwofreeeducationaleventsofferingachancetolearn,shareideasandnetwork.AssociationDayisdesignedexclusivelyforassociationexecutives,andisdeliveredbyASAEandICCA,whileExclusivelyCorporate@IMEXisaprogrammetailored for corporate event planners. If you’re in the meetings industry, you should be at IMEX. Website: www.imex-frankfurt.com

IMEX America:Every October, event planners from around the world head to Las Vegas for IMEX America, where–justlikeatitssistereventinFrankfurt–theycanmeetinternationaldestinations,convention bureaus, hotels, airlines and DMCs – all under one roof. A vibrating hub of business,networkingandeducationopportunities,IMEXAmericaprovideseverythingessentialtomakinganeventnotjustsuccessful,butoutstanding.


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While IMEX America is brilliant for getting business done, its other magic ingredient is its warm and welcoming atmosphere. People come here to catch up with contacts old and new, to spend timegettingtoknoweachotherinperson.Itmakesarefreshingchangefromlong-distanceconversations. The day before IMEX, Association Focus – a free educational event – is brimming with problem-solvingworkshopsandnetworkingopportunities.RunbyASAEandICCA,it’sdesignedexclusively for association executives. Come to IMEX America and experience the pulse of the meetings industry. Website: www.imexamerica.com

IMEX Group:IMEXGrouprunstwointernationalshowsforeventplannerslookingtoorganiseworldwidemeetings,eventsandincentivetravelprogrammes.IMEXinFrankfurtandIMEXAmericaprovideoutstandingbusinessopportunitiesforexhibitorsandbuyers,aswellasofferingexceptionaleducationandnetworkingopportunities.Bothshowsofferaconvenientchanceforpeople to meet face to face and build lasting business relationships.

ibtm events connect business people the world over.We’re globally recognised for providing the stages on which global meetings, events and incentives businesses can perform, connect with each other and prosper.

Last year our events connected 5,000 suppliers from over 100

countries, with 19,000 meetings and events planners. We were the catalyst for 120,000 appointments between exhibitors and Hosted Buyers®.Our eight regional exhibitions connect the regions to internationalmarkets,witharangeofdifferentformatsincludingtradeexhibitionsand Hosted Buyer only events, all with the same tried and trusted formula of one-to-one appointmentstomaximisequalityconnections.Bymeetingface-to-face,buyersandsuppliersare better connected to grow their business in the region and internationally. We’relookingforwardtogivingbusinessestheopportunitytomeetface-to-faceandgrowtogether in Europe, Asia, Africa, MiddleEast, the Americas and Australia.When businesses connect at ibtm events, great things happen.www.ibtmevents.com This portfolio includes:• ibtm world: The Global Meetings and Events Exhibition -Barcelona, Spain: www.ibtmworld.com• ibtm arabia - Abu Dhabi, UAE: www.ibtmarabia.com• ibtm africa - Cape Town, South Africa: www.ibtmafrica.com•ibtmamerica-Nashville,USA:www.ibtmamerica.com• ibtm china - Beijing, China: www.cibtm.com• ibtm latin america - Mexico City, Mexico: www.ibtmlatinamerica.com• ibtm india - India: www.ibtmindia.com• AIME - Melbourne, Australia: www.aime.com.au

ICCA Business Partners

www.iccaworld.org

ICCAHeadOffice

Alpha Tower De Entree 57 1101 BH AmsterdamTheNetherlands

Phone+31 20 398 1919 Fax +31 20 699 0781 Email [email protected] www.iccaworld.org

Direct phone numbers: Events +31 20 398 1910 Marketing&Sales +31 20 398 1916 Membership +31 20 398 1904

ICCAAsiaPacificRegionalOfficeGlobal Research Centre Petaling Jaya, Selangor, Malaysia

Phone +60 3 7955 3343 Email asiapacific@ iccaworld.org

ICCA Latin American RegionalOffice

MontevideoUruguay

Phone +598 2 901 1807 Email latino@ iccaworld.org

ICCANorthAmericanRegionalOffice

GreaterNewYorkMetro Area U.S.A.

Phone +1 732 851 6603 Email n.america@ iccaworld.org

ICCA African RegionalOffice

Somerset West, South Africa

Phone +27 84 056 5544 Email [email protected]

ICCA Middle East RegionalOffice

DubaiUnited Arab Emirates

Phone +97 156 577 8535 Email middle.east@ iccaworld.org

ICCA Information Kit

Documents

Transcript of ICCA Information Kit