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HIGH COURT, MADRAS COMMON INSTRUCTIONS TO CANDIDATES APPLYING FOR THE POSTS OF CHOBDAR,

OFFICE ASSISTANT etc. IN THE MADRAS HIGH COURT SERVICE

(Notification No.36/2021 dated 14.03.2021)

(The Notification and Common Instructions to candidates are made available to the candidates both in English and Tamil. In case of any inconsistency between English and Tamil versions, the English version will prevail over the Tamil version).

(

1. ELIGIBILITY ( :

(a) The applicant must be a citizen of India.

(b) The conduct, character and antecedents of the applicant must be good and suitable in all respects for appointment to the service. The candidates shortlisted for Oral Test shall produce a certificate of character and conduct from two responsible persons not related to them, in the format prescribed in Annexure- A. The persons certifying shall be residing/working in the locality where the candidate resides/works and are well acquainted with the applicant in his/her personal life. Note: – The persons certifying need not be a Gazetted Officer or a Government Servant or a Judicial Officer.

A

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:

(c) The applicant must be a person of sound health and clean habits. No person will be appointed as a member of the Service unless he is in good mental and physical health except a person who is claiming reservation under ‘THE RIGHTS OF PERSONS WITH DISABILITIES ACT’, 2016.

(d) The applicant shall obtain and submit Experience Certificate if any in the format prescribed in Annexure-C from the employer under whom/office in which he is working / worked and gained experience.

C

2. DISQUALIFICATION FOR APPOINTMENT (

) : No person shall be eligible for appointment and continue in service:

(a) unless he satisfies - (i) that his character and antecedents are such as to qualify him for such service; (ii) that such a person does not have more than one spouse living or if such a person is a woman, that she is not married to any person who has a wife living; (or) (i)

ii)

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(b) If he/she was dismissed or removed on stigmatic termination of service by Central Government or High Court or any State Government or Statutory or Local authority or from any employment (or)

(c) If a candidate after being selected in any Service, has been dismissed/removed from such service or convicted/acquitted/discharged of any offence or if a candidate who is or has been temporarily or permanently debarred or disqualified by the Judicial Recruitment Cell, High Court, Madras or the Union Public Service Commission or any State Public Service Commission or any other Recruitment Agency, Board or Commission, from appearing for examinations/interview or selections conducted by it (or)

(d) If any disciplinary proceedings initiated or penalty or punishment has been imposed or contemplated by any Disciplinary Authority or Court (or)

(e) If, he/she influences or attempts to influence, or obtains or attempts to obtain, any favour in any form at any stage of selection process (or) through any person of influence or officers of Government / High Court (or)

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(f) If impersonates by or for the candidate (or)

(g) If makes or submits any forged document in support of his/her candidature (or)

(h) If he/she conceals any material information or provides any false information at any stage of selection process (or)

(i) If he/she uses or attempts to use, improper or illegal means, either for the purpose of being permitted to appear in examination or while writing examination (or)

(j) If he/she, during examination, harasses or threatens or uses unparliamentary words or causes physical injury to or misbehaves with, any Officer or employee engaged there or any candidate (or)

(k) If he/she, disobeys any directions relating to examination including oral

directions by the Invigilator or Observer or any other officer or employee engaged for conducting examination.

3. RESERVATION IN APPOINTMENT ( ):

(a) Subject to the provisions of the Madras High Court Service Rules, 2015,

the rule of Reservation followed in the State of Tamil Nadu is applicable.

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(b) The Persons belonging to the State of Tamil Nadu and Union Territory of Pondicherry belonging to one of the communities viz., Scheduled Caste or Scheduled Caste (Arunthathiars) or Scheduled Tribe or Most Backward Classes & Denotified Communities or Backward Classes or Backward Classes (Muslims), as the case may be, will alone be treated as belonging to the respective communities. The Persons belonging to other States / Union Territories (i.e. except the State of Tamil Nadu and Union Territory of Pondicherry) will be treated only as 'Unreserved Category', even though they may belong to one of the reserved communities in their respective States or Union Territories. Therefore, they cannot seek either age relaxation or reservation in appointment or fee concession, under any circumstances. They are required to fill up their category as"Unreserved Category (UR)" in the application form and can compete only under “Unreserved Category (UR)", by paying requisite fee. Applications of other State/Union Territory candidates i.e. except the State of Tamil Nadu and Union Territory of Pondicherry, who have applied by citing their communal status in their respective States /Union Territories and without paying prescribed fee and who are age barred will be summarily rejected and no correspondence in this regard will be entertained. (Scheduled Caste-Arunthathiyar means the castes: Arunthathiyar, Chakkiliyan, Madari, Madiga, Pagadai, Thoti and Adi Andhra)

(Unreserved

Category - UR)

(Unreserved Category - UR)

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(c) The term ‘Destitute Widow’ used in the Notification shall mean a widow whose total monthly income from all sources shall not be more than Rs.4,000/- (Rupees Four Thousand Only) including any family pension or other receipts including income from private practice in the case of professionals, but shall not include a divorcee. A “destitute widow” shall include a candidate born outside the State of Tamil Nadu and became a widow after her marriage to a person belonging to the State of Tamil Nadu /Union Territory of Pondicherry and residing permanently in the State of Tamil Nadu/Union Territory of Pondicherry and shall also include a candidate born in the State of Tamil Nadu/Union Territory of Pondicherry and became a widow after her marriage to a person belonging to any other State and settled permanently in the State of Tamil Nadu/Union Territory of Pondicherry, but shall not include a candidate belonging to other State, not covered under the above said categories. Every candidate claiming to be a ‘destitute widow’ shall produce a certificate in the Form specified in Annexure-D, from the Revenue Divisional Officer or the Assistant Collector or the Sub-Collector concerned.

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D

(d) “Person with Benchmark Disability” means a person with not less than forty percent of a specified disability where specified disability has not been defined in measurable terms and includes a person with disability where specified disability has been defined in measurable terms, as certified by the certifying authority designated by the Government under sub-section (1) of Section 57 of the Rights of Persons with Disabilities Act, 2016 (Central Act 49 of 2016). On selection, the candidate claiming reservation under the Differently Abled Category, should submit a Certificate from the Medical Officer of a Government Hospital, specifying the nature of physical handicap and further certifying that the physical handicap is not one which could render the applicant incapable of efficiently discharging his/her duties.

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(e) “Persons studied in Tamil Medium” (PSTM) means a person who has studied through Tamil medium of instruction upto the educational qualification prescribed for direct recruitment to the posts (Sec.2(d) of the Tamil Nadu Appointment on preferential basis in the Services under the State of Persons Studied in Tamil Medium (Amendment) Act, 2020). “ ”

-2(d

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(f) Persons claiming special reservation under ‘Persons Studied in Tamil Medium’ (PSTM) should produce a certificate in the Form Specified in Annexure–E, from the Institutions, where he/she studied upto the prescribed educational qualification.

“ -E”

(g) Third gender candidates, who do not possess any Community certificate

shall be considered under Most Backward Class as per G.O.(Ms.) No.28, Backward Classes, Most Backward Class and Minorities Welfare Department, dated 06.04.2015.

(h) Third gender candidates who belong to Scheduled Caste / Scheduled Caste

(Arunthathiyar) / Scheduled Tribe communities and possess community certificate as such, shall be considered as per their respective community.

(i) Third gender candidates who belong to communities other than Scheduled

Caste / Scheduled Caste (Arunthathiyar) / Scheduled Tribe and possess community certificate as such, are permitted to choose to be considered as belonging to their own community or as Most Backward Class, whichever is advantageous to them, at the time of applying itself. Once the individual opts to be considered as a particular community, it shall be crystallized and this option shall not be changed in the future.

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(j) The third gender candidates who identify themselves as “Female” by self-declaration supported by the Certificate (ID Card) issued by the Tamil Nadu Third Gender Welfare Board (TNTGWB) will be considered against both 30% reservation for women as well as 70% reservation for the General Category (both Men & Women)

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(k) The third gender candidates, who identify themselves as “Male” or “Third Gender”, will be considered against the 70% reservation for General category (both Men & Women) as the case may be.

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(l) The concessions provided for Third Gender candidates under clauses (j)

and (k) above, will be granted only on production of a certificate identifying them as Third Gender or Third Gender (Male) or Third Gender (Female) issued by the Tamil Nadu Third Gender Welfare Board (TNTGWB), as the case may be.

(j)

(k)

(m) The candidates sponsored by the Employment exchange shall also submit their applications online within the prescribed time limit and shall also pay prescribed fee [SC(A)/SC/ST, Differently Abled Person with disabilities not less than 40% and destitute widow of all communities need not pay the fee].

[

40%

]

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4. HOW TO APPLY :-

(a) FOR REGISTRATION: The applicants are required to visit https://www.mhc.tn.gov.in and enter the following details in the ‘Register yourself’ Column:-

:

(https://www.mhc.tn.gov.in)

1. Email – ID ( ) 2. Mobile No ( ) 3. Name (As in the School Certificate or Govt. Gazette, if

name changed)

4. Create New Password

(Password) ; 5. Confirm Password

6. Captcha Code ( )

After the applicants have successfully entered all the details, a message will appear in the screen as “You have successfully registered” and an OTP will be sent to the Registered Mobile Number of the applicants. The applicants can login to the website by using their registesred e-mail id as the user id, the password and the OTP sent to their registered mobile number. NOTE:

(i) The applicants are requested not to disclose their login credentials to anyone and the Judicial Recruitment Cell, High Court, Madras will not be responsible for any misuse of data. Registered e-mail ID and registered password of the candidates must be noted and preserved for future use.

(ii) Applicants are advised to have a valid Mobile Number/valid personal E-mail ID. In case the applicants do not have a valid email ID/Mobile Number, they should create their own email ID and obtain mobile number before applying online and must keep the email account/mobile number active throughout the selection process.

(iii) No request regarding change in Mobile Number/E-mail ID will be entertained. High Court will send various intimations relating to the recruitment through SMS/E-Mail only to the Mobile Number / E-mail ID registered during the process of recruitment.

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(iv) The Judicial Recruitment Cell, High Court, Madras will not be

responsible in any manner, for non delivery of SMS/email at any stage either due to non-lifting of the mobile phone or if the same is out of coverage area or is out of order due to some technical fault on the part of the candidate or service provider.

(v) It will be the responsibility of the applicants to update himself by

visiting the website of the Judicial Recruitment Cell, High Court, Madras, viz., https://www.mhc.tn.gov.in periodically for any important announcement.

(vi) The Judicial Recruitment Cell, High Court, Madras will not be responsible in case of any communication not reaching the applicant due to defect in given address, email ID, mobile number, etc.

“You have successfully registered”

OTP

(user ID),

OTP login

(i)

(ii)

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(iii)

(SMS)/ ; (E-mail;)

(iv)

(v)

(https://www.mhc.tn.gov.in)

(vi)

(b) (i) STEP ONE (PERSONAL INFORMATION): The applicants shall

fill their personal information as required in the application form. They shall upload their scanned copy of passport size photograph of high contrast and their full signature in Tamil or English. After submitting the personal information, the candidate shall select ‘SAVE/NEXT STEP’ button to complete step-1 and proceed to step-2. Note:- (For photograph, the size of the file should be between 20 KB and 50 KB with dimensions of 230 pixels height and 200 pixels width. For signature, it should be between 10 KB and 20 KB with dimensions of 60 pixels height and 140 pixels width)

(Scanned copy)

(NEXT STEP)

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20KB ; 50

KB?f

KB

(ii) STEP TWO (EDUCATIONAL QUALIFICATION DETAILS):

The applicants shall fill the educational particulars as required in the application form. After submitting the educational particulars, the applicants shall select “SAVE/NEXT STEP” button to complete step -2 and proceed to step-3.

@(SAVE

NEXT STEP)@

(iii) STEP THREE (ADDITIONAL INFORMATION): The applicants shall fill the Additional information as required in the application form. After submitting the requisite particulars and uploading the necessary documents, they shall select “SAVE/NEXT STEP” button to complete step -3 and proceed to step-4.

SAVE NEXT STEP

(iv) STEP FOUR (DECLARATION): The applicants shall fill the

declarations as required in the application form. After completing the declaration form, they shall select “NEXT STEP” button to complete step -4.

@NEXT STEP@

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(v) STEP FIVE (CONFIRM YOUR DETAILS): (i) On completion of step-4, the details furnished by the applicants

in steps 1 to 4 appear on the screen as preview. The applicants shall carefully peruse the details furnished and confirm the same by selecting “SUBMIT” button.

(ii) Before proceeding to next step, if the applicant intends to make any correction or modification in the details furnished in the previous step, they can select “PREVIOUS STEP” and make necessary modification.

(iii) When the applicants choose “SUBMIT” button, a pop up dialog box will appear and indicate to the applicants that if they choose to select “OK” option, they will not be permitted to make any alterations/changes or edit the details provided by them and if the applicants want to edit the information provided by them, they shall select the “CLOSE” option to cancel and go back to previous steps. Note: On selecting the “OK” option, for the applicants who are not required to pay fee, a message that their applications have been successfully submitted will appear and under the status column, “application process completed” will appear. The applicants can view their application by selecting the view option. For applicants who are required to pay the examination fee, a dialog box with three options namely, 1.View, 2. Download Challan, 3. Upload challan will appear and under the status column, “application is submitted, payment pending” will appear. The applicants who are required to pay the examination fee shall select the “download” challan option. A challan containing the required details of the applicant will be generated automatically. The applicant shall take the printout of the challan and shall make the payment, following the procedure mentioned in ‘Mode of Payment of examination fees’ below.

(iv) After making payment, the applicants shall select the Upload challan option and fill the particulars of the challan and upload the copy of the same (in JPEG picture format)(size:below 150kb) to complete the process. On completion, a message that “the application has been successfully submitted” will appear on the screen.

(v) The applicants who wish to peruse and take printout of their filled-in application form shall select the view option and download their application in PDF form.

(vi) The applicants need not send the print out of the application form to the undersigned or to the High Court.

(i)

‘submit’

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(ii)

‘previous step’

(iii) ‘submit’

(pop up dialog box)

‘Ok’

Ok

‘close’

‘Ok’

; ‘status column’ application process

completed’

‘view option’

(pop up dialogue box)

1 (view) (Challan)

(Challan)

(Dialogue box)

Status column - “Application is submitted, payment pending”

(iv)

“The

application has been successfully completed”

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(v)

(View)

PDF

(vi)

(c) All the particulars mentioned in the online application including name of the applicant, post applied for, educational qualifications, communal category, date of birth, address, e-mail ID etc. will be considered as final and no modification will be allowed after submission of the online application. Since certain fields are mandatory and cannot be edited, applicants are requested to fill the online application form with utmost care and caution as no correspondence regarding change of details will be entertained.

(d) Upload of Documents : Applicants should upload the required documents like Destitute Widow Certificate, PSTM Certificate, PH certificate, certificate in proof of claim for “priority reservation” for proof in respect of such claims made in the online application with reference to this notification.

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(a) After submission of application, the applicant who is not exempted from payment of fee shall take printout of 'Challan' that is generated and remit the requisite fees along with service charges levied by the “Indian Bank” before the last date prescribed for remittance of fee, at any branch of Indian Bank. The branch concerned will retain the Bank Copy of the 'Challan' and return the “Applicant Copy and High Court’s Copy” to the applicant, which shall be retained by the applicant and cited for all future references/disputes regarding the payment of fee and produce the same as and when required.

Challan

(b) Failure to pay the fee prescribed within the time stipulated will result in

outright rejection of application and no correspondence in this regard is entertained.

(c) If the applicant claims exemption of examination fee and is later found

to be not eligible for the same, his/her candidature will be rejected at any stage of selection.

(d) No other mode of payment of fee, like Demand Draft/Postal

Order/Cheque/ NEFT/RTGS or any other mode of online payment will be entertained and those applications will be summarily rejected.

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NEFT/RTGS

(e) Fees once paid, will not be refunded or adjusted towards any other

recruitment under any circumstances.

6. OTHER IMPORTANT INSTRUCTIONS ( ):-

(a) The non –exempted candidates shall pay fee for each post.

(b) The computer will not accept incomplete applications. Therefore, candidates are advised to exercise utmost caution while filling up the online application and submitting the same.

(c) The eligibility of the applicants would be assessed on the information furnished by them presuming the same to be true. If any applicant is found to have given false, wrong or incorrect information or suppressed vital information relating to age, qualification, etc., such applicant will not only be disqualified, at any stage of the recruitment process or even after selection/ appointment, as the case may be, but would also be liable for criminal prosecution. Further, such applicants will be debarred from participating in any recruitment process for any post conducted by the Judicial Recruitment Cell, High Court, Madras.

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(d) All the educational qualifications possessed by the applicants (including the educational qualifications for which he/she has appeared, but not passed/awaiting result) as on the date of Notification shall be furnished in the online application. Non-furnishing of the particulars will be treated as suppression of facts. If such suppression is noticed, the candidature of such candidates will be rejected at any stage of the selection. If such suppression is noticed after appointment, their appointment will be cancelled and necessary criminal action will also be initiated, treating it as playing fraud on the recruiting agency. Therefore, the candidates are required to furnish all their educational and technical qualifications in the online application.

(e) The schedule of recruitment process may be subject to a change on account of any unforeseen event beyond the control of the Judicial Recruitment Cell, High Court, Madras and such change will be notified in the Official website. No complaint/ Grievance from the candidates will be entertained or heard by the Judicial Recruitment Cell, High Court, Madras in case of non appearance of the candidates for the written examination /Practical Test and oral test on the scheduled date and time on account of belated receipt of intimation regarding any change so notified.

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(f) The name of candidate will be removed from the select / wait List without any notice, if it is found that any information supplied by him in the application form is false / incorrect / wrong.

(g) If a candidate in the select list fails to join duty, within the period stated in the appointment order, his/her name will be removed from the select list and no correspondence in this regard will be entertained.

(h) Eligibility of a candidate, who is to be called for Practical Test and / or oral test shall be finally decided after scrutiny and verification of documents/ testimonials produced. Therefore, mere requiring the candidate to appear for certificate verification, does not confer on him any right to participate in the Practical Test/ oral test.

/

/

(i) The Judicial Recruitment Cell, High Court, Madras do not assume any

responsibility for the applicants not being able to submit their Applications within the last date, for any reason.

(j) ‘SMS’ alerts for the written test / practical test / oral test, will be notified to the registered mobile number of the Applicants. Therefore the candidates are required to furnish correct mobile number and keep it active so as to receive the SMS alerts. The Judicial Recruitment Cell, High Court, Madras will not be responsible for any technical problems arising in this regard.

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(k) Applicants should take care to upload recent photograph of good quality in the application in the required size. If the applicants cannot be identified from the photograph uploaded by them, they will not be allowed to write the examination.

(l) Hall Tickets for written examination, Practical Test and oral test will not

be sent by post. The candidates should download the Hall Tickets only from the website https://www.mhc.tn.gov.in. The candidates only to whom the hall tickets have been issued by the Judicial Recruitment Cell, High Court, Madras, will be allowed into the Examination hall.

:

(m) The admission of a candidate to participate in the recruitment process, at

all stages, is purely provisional. The decision of the Judicial Recruitment Cell, High Court, Madras in respect of all matters pertaining to the Recruitment Process, as to the eligibility or otherwise of a candidate for admission to the Written Examination, Practical Test and Oral Test, is final.

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(n) If any dispute or question arises relating to the disqualification / suitability of the candidates or interpretation of the Rules or Common Instructions to candidates issued with respect to the posts notified etc., the decision of the Judicial Recruitment Cell, High Court, Madras, is final.

“ ”

(o) Any subsequent claim made, after the submission of online application,

regarding any of the details submitted in the application, including educational & technical qualification will not be entertained. Evidence for all claims made in the online application should be uploaded. The candidates claiming special reservations under PSTM, Destitute Widow Priority, PH category should necessarily upload the documents in proof their claims. Failure to upload the documents will entail rejection of candidature at any stage of selection, without any further intimation to the candidates.

(p) The number of vacancies advertised for the posts are only approximate and are liable for increase or decrease with reference to vacancy position at any time before finalisation of selection. Whenever the vacancies are revised, the number of candidates selected to the successive stages would also be revised commensurately, in accordance with the ratio originally notified for the recruitment. Increase in vacancies in the later stages of the recruitment would not in any case entail the consideration of candidates unsuccessful in the previous stages.

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(q) The Candidate shall furnish correct and true information regarding:

(i) arrest, facing criminal proceedings, charges, convictions,

details such as named or described but name not specifically mentioned in FIR, Accused in private complaints, dropped from charges /proceedings or quashed by any Court of law, discharged from criminal proceedings. In case any criminal case is filed/disciplinary action is taken against or any conviction / punishment is imposed on any person after the production of ‘No Objection Certificate’, or in any case, from the time of submission of the online application form upto the finalization of the recruitment process and appointment, such applicants should report this fact forthwith to the Judicial Recruitment Cell, High Court, Madras, by mentioning their Application Number / Registration Number and the name of the post applied for. Any violation or failure to comply with this instruction will result in rejection of candidature of the candidate at any stage of selection, even after recruitment, besides debarring them from appearing for the recruitments notified by the Judicial Recruitment Cell, High Court, Madras.

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(ii) The details with regard to debarment / disqualification by any recruiting agency, criminal or any disciplinary proceedings initiated / contemplated, pending or finalised, participation in agitation or affiliated to any Political Organisation.

(iii) Information relating to his/her Candidature in election for

Parliament / State Legislature / Local Bodies /Trade Union etc.

(iv) The details such as originals of the judgment, order/ or G.O.

dropping further action in departmental proceedings or any document that may prove the suitability of such applicants for a Government appointment. Such documents must be produced at the time of certificate verification, without fail.

(r) All information that relates to the suitability of the applicants for the

appointment, which arises after the submission of application and till the date of his /her selection and appointment, shall be reported to the

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Judicial Recruitment Cell, High Court, Madras, in writing then and there.

(s) Incomplete applications and applications containing wrong claims or incorrect particulars relating to category of reservation / eligibility / age / communal categories / educational and technical qualifications / reservation on priority basis/ physical disability will be liable for rejection at any stage of selection process, without any intimation to the candidates. The candidate will also be debarred from appearing for all future examinations and selections conducted by the Judicial Recruitment Cell, High Court, Madras. If the suppression or false claim is noted subsequently, the selection of the candidate concerned will be declared invalid.

(t) If no suitable or qualified women candidates are available for selection

against the vacancies reserved for them, those vacancies will be filled by other male eligible candidates belonging to the respective communal categories.

(u) Whenever vacancies are reserved for Arunthathiyars on preferential basis, even after filling up of the vacancies reserved for SC (Arunthathiyars), if more number of qualified Arunthathiyars are available, they shall be entitled to compete for the seats reserved for scheduled castes candidates and if any posts reserved for Arunthathiyars remain unfilled for want of adequate numbers of qualified candidates, it will be filled up by other scheduled castes candidates.

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(v) Persons who are in the service of the Indian Union or a State in India or

in the employment of Local Bodies or Universities or Quasi Government Organizations or Public Sector Units constituted under the authority of the Government of India or of a State in India, whether in regular service or in temporary service need not send their applications through their Head of Department or employer. Instead, they may directly apply after duly informing their employer in writing that they are applying for the particular recruitment, subject to the condition that they should produce ‘No Objection Certificate’ in the form prescribed in Annexure - B, subsequent to this notification, and from an authority not below the level of the Head of Department or Office and shall produce the same whenever called for. Failure to produce the certificate will lead to rejection of candidature at any stage of selection. Note:- Persons who get employment after the submission of their applications and before the receipt of intimation admitting them to the certificate Verification / Oral Test / requiring to produce original documents for verification should also produce the ‘No Objection Certificate’.

B

:

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(w) Requests for furnishing causes of failure in Written Examination/ Practical Test/ Oral Test or reasons for non-selection based on such results will not be entertained. Likewise, requests for exemption from age limit or other qualifications also will receive no attention.

(x) Any communication to the Judicial Recruitment Cell should be sent only by the applicants by specifically mentioning their Application ID/Registration Number. Communications in the name of a Pleader or Agent on behalf of the applicant, will receive no attention.

7. INSTRUCTIONS TO PHYSICALLY CHALLENGED CANDIDATES

):

(a) Physically challenged candidates have to appear for the Written Examination, Practical Test and Oral Test on their own and no scribe is provided / permitted.

(b) In the Written Examination, additional time of 25 minutes is allowed to

candidates with benchmark disability to complete the Written Examination. However, no additional time is permitted for Practical Test and Oral Test.

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8. GENERAL INSTRUCTIONS TO CANDIDATES WHILE ATTENDING COMMON WRITTEN EXAMINATION (

):

(a) Candidates have to be decently dressed and should reach the Examination hall 30 minutes before the commencement of Examination with the Hall Tickets. On no account, candidates will be allowed inside the examination hall 30 minutes after the commencement of examination.

(b) Candidates shall appear for the examination in the venue mentioned in

the Hall Ticket. Change of venue will not be permitted.

(c) Candidates shall show the Hall Ticket issued by the Judicial Recruitment

Cell, High Court, Madras to the Invigilator / Chief Invigilator/Inspection authorities at the examination centre, on demand, for verification.

(d) Candidates shall maintain strict discipline in the examination venue.

Candidates found smoking or inebriated or found to have entered into quarrel of any kind, or misbehaved with the Chief Invigilator or with the inspection Authorities or with the Invigilator or with any other applicant who attended the examination in the Examination venue, are liable for severe action including appropriate criminal action.

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(e) Candidates are not allowed to bring cellular phone, calculators, watches and rings, or any device with Inbuilt Memory Notes or any other electronic devices and non-electronic devices such as P&G Design Data Book, books, notes, hand bags and recording devices either as separate piece or part of something used by the applicant such as watch or ring etc., to the examination hall / room on the date of examination and they will be permitted to take only the permitted writing material (i.e pen).

(f) If they are found to be in possession of any of the above specified things

or instruments, they will not be allowed to write the examination, besides invalidation of answer paper and / or debarment. If it is considered necessary, they will be subjected to thorough physical search including frisking on the spot.

(g) Candidates are advised, in their own interest, not to bring any of the

banned items including mobile phones to the venue of the examination, as arrangements for safekeeping cannot be assured.

(h) Tea, Coffee, snacks, soft drinks etc., will not be allowed inside the

examination venue.

(i) Candidates should always sit in the seat allotted to them as per their

Register Number and must not change it and they shall adhere to the instructions given for filling up of answer sheets. Before filling up the details, they should check the answer sheets / answer books to see

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whether it is printed properly and not damaged. If Answer Sheet/Answer Book is defective in any way, the candidates should immediately inform the Invigilator, before filling up the candidate’s particulars and the Invigilator will replace it. No answer sheet / answer book will be replaced, once a candidate has commenced writing.

(j) The candidate will be supplied with Question Booklet 10 minutes before commencement of the Examination. Before writing or shading the answer, candidate should ensure that all the questions are there in seriatim without any omission and there are no blank pages in Question Booklet. Correct Booklet Series number which is used by the applicant should be written in OMR Answer Sheet. If any defect is noticed in the Question Booklet or OMR Sheet after the commencement of Examination, it will not be replaced.

OMR

OMR

(k) Candidates should carry only Ball Point Pen (Blue or Black) and Hall

Ticket inside the examination Hall. Other materials are not allowed into the examination hall.

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(l) Candidates must write their Register Number in the space provided in the Question Booklet.

(m) Candidates should not remove or tear off any sheet from the Question

Booklet and they are not allowed to take the Question Booklet and the Answer Sheet out of the Examination Hall during the time of examination. Candidates would be permitted to take the Question Booklet only after the Examination is completed.

(n) Personalized OMR Answer Sheet of the Candidates will be supplied by

the Room Invigilator for answering the Questions. Candidate must shade their Question Booklet number and question booklet series in the space provided, without fail, with Blue or Black ink Ball point pen only.

OMR

(o) The Optical Mark Reader (OMR) Answer sheet should be handled

carefully by the candidates. They are advised not to fold, wrinkle, damage or tear OMR sheet under any circumstances. Further, the candidates are advised not to scribble or make any marks in the OMR sheet except for marking the answers at the appropriate place. Moreover, candidates are advised to fill up information and darken all the Relevant Bubbles on the OMR Answer sheet carefully. They will not be given a second blank Optical Mark Reader (OMR) answer sheet under any circumstances. Any violation of these instructions will automatically lead to the invalidation of the OMR Answer sheet.

OMR

OMR

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(p) If any wrong entry is made while filling up/darkening the Question Booklet Numbers/Series, Penalty will be awarded as the Judicial Recruitment Cell, High Court, Madras deems fit.

(penalty)

(q) Candidate must affix his/her signature in the box provided in the OMR

Answer Sheet.

(r) Please ensure that you have returned the OMR Answer Sheet to the Invigilator before leaving the Examination Hall after examination.

OMR

(s) In case of any ambiguity with respect to darkening of bubbles, the decision of the Judicial Recruitment Cell, High Court, Madras is final. OMR

(t) Candidates are advised to mark only one bubble for each question in the

OMR Sheet and shall not use tick mark or cross mark or X) in the

bubble. Multiple marking will be treated as invalid, even if one of such shaded answer is correct.

or X)

or X)

(u) Applicants should shade the answer field (answer bubble) of OMR

answer sheet completely, otherwise the answer will not be validated. (Answer

Bubble)

(v) If the question booklet number shaded by the candidate is not read by the

OMR scanner, which may be due to improper or absence of shading of Question Booklet Number by the candidates, such answer sheets cannot

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be subjected to evaluation. Therefore, the said answer sheets will be invalidated.

OMR

Scanner-

(w) The answer sheet will be invalidated if the box for ‘Question Booklet

Series’ is not shaded or incorrectly shaded in the OMR answer sheet and could not be identified even by physical verification of the answer sheet.

(x) Borrowing of any material, instruments from other candidates during the Exam session is strictly prohibited.

(y) Candidates are strictly prohibited from involving in any indiscipline or

irregular practices like, consulting with other candidates, copying, allowing the other candidates to copy from their answer paper, carrying notes, seeking the help of an Invigilator / any outsider, etc. Any violation would lead to the candidates being expelled from the Examination Hall and invalidation of their Answer sheets. They will also be debarred from the present and future examinations.

(z) No candidate except physically handicapped candidate will be allowed to exceed the time limit allotted for answering the paper and no candidates will be allowed to leave the Examination hall before the closing time of the examination.

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(aa) At the end of the examination, OMR Answer Sheet should be returned to the Invigilator. Candidates are prohibited from taking with them, from the examination hall, any used / unused answer sheet / answer book supplied to them.

OMR

(ab) After completion of the written examination, the proposed key answers

for all the questions will be hosted in the Recruitment portal of the High Court and any objection with regard to any of the proposed answer should be sent by the candidates to the Judicial Recruitment Cell, High Court, Madras, by e-mail (mhcjrcoa2021@gmail.com) within two days from the date of publication of such proposed key answers in the website, by specifying the question number. In such communication, Register Number, Name and address of the applicant, Question Number, the appropriate answer etc. should invariably be quoted. Any representation received after two days from the date of publication of proposed keys or without any of the requisite particulars will receive no attention.

(mhcjrcoa2021@gmail.com)

(ac)

It is cautioned that the candidates are required to write their Register No. only in the space provided for that purpose at the first cover-page in the answer book. Writing of, his/her own name or roll no. or any mark of identification in any form or any Number or name or mark, by which the

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OMR answer sheet/ answer-book of a candidate may be distinguished/ identified from others, in any space other than the one provided for, is strictly prohibited and shall, in addition to other grounds, entail cancellation of his/her candidature and withholding of his/her result, without assigning any reason. Any correspondence, in this regard, will not be entertained.

OMR

(ad) Using Whitener / Blade / Eraser or any kind of tampering to change the answers in the OMR answer sheet will lead to invalidation. OMR

9. INFORMATION UNDER RIGHT TO INFORMATION ACT AND CLAIM FOR REVALUATION / RE-TOTALLING (

):-

(a) No information will be furnished to anybody with regard to the recruitment, until the completion of the entire selection process.

(b) Information regarding the details of the Evaluators / officers who scrutinized the application/certificates of the candidates /appeared for the Practical Test and Oral Test will not be provided.

(c) No candidate will be permitted to peruse/obtain copies of the answer sheets of the Written Examination (OMR Answer sheets) till finalization of the recruitment process.

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(d) Request for Re-valuation and Re-totalling of marks in the Written Examination/ Practical Test will not be entertained.

(e) Marks secured by the candidates in the Practical Test and Oral Test under various heads of assessment, if any, will not be furnished.

10. Certificate of physical fitness ( ):- The candidate selected for appointment to the post will be required to produce a certificate of physical fitness from the Competent Authority, namely from Assistant surgeon attached to a Government Hospital. Candidates with defective vision should produce eye fitness certificate from a qualified eye specialist not below the rank of an Assistant Surgeon, attached to a Government Hospital.

11. Help desk for guidance of candidates (

): In case of any guidance / information / clarification regarding filling up of online application, candidates can contact the help desk at Telephone No.044-25330161 on all working days between 10.00 a.m. and 05.45 p.m. or through email to mhcjrcoa2021@gmail.com. However, general queries with regard to dates of Common Written Examination / Practical Test / Oral Test / Publication of results / method of Practical Test / Method of Oral Test will not be entertained.

044-25330161

mhcjrcoa2021@gmail.com

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HIGH COURT, MADRAS C. KUMARAPPAN DATED: 14.03.2021 REGISTRAR GENERAL

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ANNEXURE – A

CHARACTER AND CONDUCT CERTIFICATE

This is to certify that Mr./Mrs./Ms. ________________________, Son/Daughter/Wife

of_________________________________, residing

at_____________________________________________________________

_____________________________________________________________, who is

applying for the post of ______________________________________________in

the Madras High Court Service, as specified in the Notification No. 36 /2021,

dated 14/03/2021, is well known to me for the past _________ years and his/her

character and conduct are good.

Date : / / Signature of the Person Certifying. Place: Details of the Certifying Person

Name :

Address :

Mobile/Land Line (with STD Code)No. :

Note:- If the information furnished in the Character and Conduct Certificate is found to be false, the certifying authority / person as well as the candidate are liable for penal action, besides disqualification of the candidate.

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ANNEXURE – A

_____________________________________

. _____________________, ______________________

____________________________________________________

_________

36 _____________________

STD

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ANNEXURE – B

NO OBJECTION CERTIFICATE BY THE HEAD OF DEPARTMENT / APPOINTING AUTHORITY

1. Name of the applicant :

2. Name of the post held :

3. Whether the applicant is employed temporarily or whether the applicant is a probationer or an approved probationer or a full member

:

4. Period of Employment From To Endorsement: Date:

(a) I have no objection to the applicant’s application being considered

for the post of / recruitment of ............................................. conducted by the Judicial Recruitment Cell, High Court, Madras.

(b) Certified that Thiru / Tmt. /Selvi ................................................ has the following punishment / has no punishment to his credit:

(c) It is also certified that no charge or / and criminal case is pending / contemplated against him. (if pending, copy of documents shall be enclosed)

PLACE : OFFICE SEAL & DATE SIGNATURE DESIGNATION

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ANNEXURE - B

:

:

/

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ANNEXURE – C EXPERIENCE CERTIFICATE

This is to certify that Mr./Mrs./Ms.........................................................., son / daughter / wife of ......................................................., is working / worked under me / in our institution (Institution name) ............................................................, as ......................................... for the period from ............................ to ....................................

This Certificate is issued after verifying the records available with the office of the undersigned.

Place : Date : Name and Signature of

the competent authority Seal of the Institution.

Note: If the information furnished in the Experience Certificate is found to be false, the certifying authority as well as the candidate are liable for action as well as disqualification of candidate.

:

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ANNEXURE – D

DESTITUTE WIDOW CERTIFICATE

1 Name of the individual

2 Full Postal Address

3 Details of job held, if any

4 Particulars of her children, if any

5 Name and last occupation of her late husband

6 Date of demise of her husband

7

Monetary benefits received after her husband’s death by way of family pension, insurance, etc., if any

8 Details of Properties if any immovable and movable left behind by him

9

Present monthly income.— (a) From salaries/wages (b) From family pension (c) From private properties (d) Rents received (e) From private practice (f) Other sources, if any (g) Total

10

Whether living alone or living with her husband’s parents/in-laws/ parents/brother (s)

11

Whether she satisfies the definition of the term “Destitute Widow” as defined under section 20(8) and 26 of Tamil Nadu Government Servants (conditions of Service) Act, 2016

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Certified that I have verified the particulars furnished by the individual and satisfied myself as to the correctness of her claim with reference to the definition of the term “Destitute Widow” in section 20(8) and 26 of the Tamil Nadu Government Servants (Conditions of Service) Act, 2016 Certificate Reference No.: Signature : Place: Name : Date: Designation : Revenue Divisional Officer / Assistant Collector / Sub-Collector.

Explanation- The above certificate should be issued only by the Revenue Divisional Officer or the Assistant Collector or the Sub-Collector concerned.

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ANNEXURE - E

(PSTM Certificate to be issued by the Head of Institution)

This is to certify that Thiru/Tmt/Selvi . . . . . . . . . … …… ………. . . .

(Name), has studied ………………………………(mention the

standard/course) during the academic year from ………… to………. in

Tamil Medium, in this Institution.

This certificate is issued after verifying the course certificate /

statement of Marks / Transfer Certificate. The candidate has / has not

obtained scholarship for having studied in Tamil Medium.

Date: Place:

SIGNATURE OF THE HEAD OF THE INSTITUTION WITH SEAL.

Candidate may submit separate PSTM certificates upto VIII Standard, if they have studied in more than one school.

“Persons Studied in Tamil Medium” means a person who has studied

through Tamil Medium of instruction upto the Educational Qualification prescribed for direct recruitment to the post [sec.2(d) of the Tamil Nadu Appointment on Preferential basis in the services under the State of Persons Studied in Tamil Medium (Amendment) Act, 2020]

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ANNEXURE - E

/ /

/

/

/

-2(d