Future-oriented activities as a concept for improved disaster risk management
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Transcript of Future-oriented activities as a concept for improved disaster risk management
Disaster Advances Vol. 6 (12) December 2013
1
Future-oriented activities as a concept for improved disaster risk management
Aubrecht Christoph1,2
*, Özceylan Aubrecht Dilek3,4
, Klerx Joachim1 and Freire Sérgio
5
1. AIT Austrian Institute of Technology GmbH, Foresight and Policy Development Department; Donau-City-Str. 1, A-1220 Vienna, AUSTRIA
2. GFDRR Global Facility for Disaster Reduction and Recovery; The World Bank, 1818 H St. NW, Washington DC 20433, USA
3. Sakarya University, Department of Management Information Systems; Esentepe Kampusu 54187, Sakarya, TURKEY
4. George Washington University, Institute for Crisis, Disaster and Risk Management; 1776 G St. NW, Washington DC 20052, USA
5. Universidade Nova de Lisboa, FCSH, e-GEO Research Centre for Geography and Regional Planning; Av. de Berna, 26-C,
1069-061 Lisbon, PORTUGAL
Abstract This study promotes the idea of future-oriented
thinking in disaster risk management and describes
how forward-looking activities can play a role in
reduction of future risks and impacts. It explicitly
highlights how a common future-oriented proactive
attitude built-up in participative stakeholder
communication networks can assist in shaping and
creating a vision of a less uncertain and ambiguous
future. First, the advancement of the disaster
management concept and its various stages, including
risk analysis, mitigation and response are explained.
Forward-looking activities on short- and long-term
temporal scales are introduced and put into a disaster
risk management context.
Recent developments in risk and crisis communication
are discussed as evolving in a new environment that
emphasizes network-centric communication shaped by
the increasing influence of web 2.0 social media
platforms. It is further described how future-oriented
processes and inherent communication approaches
can improve disaster risk management. Finally, the
various time-scale-dependent future-oriented
activities are conceptually integrated into a
framework of risk governance. Active and
participative communication is thereby seen as the key
for successfully implementing risk governance and
favor disaster mitigation and future risk reduction.
Keywords: Forward-looking activities, prediction and
forecast, foresight and strategic planning, situational
awareness, participative communication, risk governance.
Introduction In terms of its relation to the dynamic development of
social systems, the disaster risk management (DRM)
community faces increasing complexity and decreasing
predictability1 with new and emerging threats in a „risky‟
world2. Complexity will result in more incidents, new and
unexpected threats, more information to analyze with
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*Author for correspondence
possibly less time to process it, new players and
participants, increasingly sophisticated technologies and
exceedingly high public expectations3. Increasing
complexity also implies increasing uncertainties about what
is likely to happen4, what will be its potential consequences
and therefore in assessing risk. Eiser5 describes two main
types of uncertainty, one arising from „lack of knowledge‟
and the other reflecting „pure chance‟ or „random
sampling‟. In terms of looking into the future, lack of
knowledge can supposedly be minimized to a certain extent
while there will always be a remaining factor of „pure
chance‟.
One approach which is used to explain causes of increased
arbitrary uncertainty in a societal framework is Turner‟s6
sequential stage model, in particular referring to the
„incubation period‟ between major similar disaster events
where a gradual decay of awareness and preparation is
reported7. This, not being associated with „lack of
knowledge‟, but in a sense rather with „backslide of
knowledge‟, strongly contributes to potential foresight
failure and misguided actions due to inadequate
consideration or neglecting of certain aspects in risk
analysis and is therefore understood as a major cause of
poor response to a following disaster incident.
Other contributing factors to systemic uncertainties in
future-oriented planning activities can result from differing
subjective and inconsistent probability estimates of causal
impact relations among possible future events (i.e. referring
to cross-impact formalism to create a set of separate
probability spaces instead of overwhelming and unfeasible
all-encompassing analysis). This applies in particular to
novel event types that show now statistically significant
history of occurrence8. As it is therefore in any case
considered impossible to completely remove uncertainty, it
is essential to be conceptually integrated into the way we
think about risk and its driving factors.
Underlying risk drivers include development-related
processes such as badly planned and managed urban and
regional development, environmental degradation and
increasing social dependency of critical infrastructure,
which shape risk patterns and trends9. With respect to
further grand social challenges like climate change,
globalization10
, resource limitations and public debt crisis,
decision-makers in DRM will have to deal with an
Disaster Advances Vol. 6 (12) December 2013
2
increasing amount of large-scale catastrophic events and
decreasing public spending on DRM activities. In a risk
reduction and management context, “this underlines the
need for innovative new surge models, new partnerships
and sustained community efforts to ensure interoperability
of personnel, equipment, systems and functions”3.
Following along these lines, the future will remain
uncertain and especially in a long-term perspective to a
large extent unpredictable, what applies particularly to a
situation of increased risk.
Some future developments, related adverse impacts and
inherent system-uncertainties are nonetheless foreseeable
using forward-looking activities which enable active
preparation in terms of looking for desirable
alternatives11
and reduce related potential risks. These
actions aim at influencing or rather shaping the long-term
future including assessing the future‟s needs12
for risk
management. Opposed to possible prediction and
forecasting of near-future event-specific situations,
foresight activities look for ways that could lead into the
identified desirable future in a longer-term perspective. In
order to employ an active attitude towards the future it is
important to recognize that choices that are made today can
shape or even create the future13
. For reducing future risks,
we therefore also have to learn from the past and identify
current situations of lasting importance, in combination
with anticipation of future needs, expecting the unexpected
and strategically planning for the future14
.
Communication on multiple levels is considered a key
activity in the above-described forward-looking approaches
and enables collective interpretation and sense making of
available distributed information15
which eventually leads
to improved public risk perception. It will likely play an
increasingly important role in enhancing situational
awareness and therefore reducing risks and vulnerabilities
in a risk governance context through integrated
contribution of information from different sources16
.
Disaster Risk Management Disaster risk management (DRM) has been widely
regarded as a cyclic multi-stage concept18-20
, ideally
starting with (a) risk analysis followed by (b) mitigation
efforts to minimize the impacts of future events and
eventually rounded off by (c) a response and recovery
phase after disaster strikes21
. Referring to the PEPPER
(pre-event planning for post-event recovery) approach first
addressed in the late 1980s22
, the cycle illustrates the
popular phrase „after a disaster is before the next disaster‟
and thus explains the varying focus during different
(overlapping) phases before, during and after a catastrophic
event occurs. Different types of hazards such as hurricanes,
tsunamis, floods, earthquakes and fires feature individual
characteristics and require adapted actions in all stages.
In general, mitigating impacts of disasters start with risk
reduction and prevention measures. Land use management
plays an important role at this stage, as well as general
preparedness both in terms of social and economic
activities and infrastructural measures. Eventual prediction
and early warning prior to the next hazard event form the
final part of this stage19
. The response phase includes initial
impact assessment and accordingly coordinated search and
rescue efforts, as well as follow-on recovery and
rehabilitation.
Risk analysis as an integral part of disaster risk
management is composed of hazard and vulnerability
assessment23
. Both aspects are highly sensitive to spatial
and temporal variation24-26
. Root causes of extreme events
can be mapped with increasing accuracy2. Most aspects of
hazard investigations have a spatial component where both
Earth Observation data and terrestrial surveys provide
essential information for delineation of potentially affected
areas and monitoring environmental conditions27
.
The mere incidence of a „natural hazard‟ does not
necessarily cause negative effects. The term disaster is thus
not used until severe impacts on social systems, including
human beings and associated assets (i.e. economic,
infrastructural) are caused28-29
. It is at this point that the
complex and dynamic dimensions of vulnerability come
into play, being defined as the degree of susceptibility to
harm from stresses associated with environmental and
social change30
as well as influenced by a set of
interrelating input factors including exposure and
sensitivity, initial coping capacity, robustness and response
of a system31-32
. Vulnerability is critically context-
dependent33
and variable patterns of vulnerability
eventually determine where and when a mere natural event
potentially turns into a disaster34
.
Both mitigation and response actions should in fact aim at
reducing overall future risk. This is obvious for the
mitigation phase but not less important for the response
phase where well-organized search and rescue actions and
also coordinated recovery and rehabilitation support can
dramatically reduce overall impacts.
With all different disaster management stages featuring
spatially and temporally variable components, the concept
can be further elaborated by figuratively unrolling the cycle
and moving to an infinite disaster management spiral
(Figure 1). Learning from past disasters as well as
envisioning future developments and corresponding
adaptation of disaster management processes is essential in
minimizing impacts of uncertain future events. It is
however impossible to achieve zero risk. The residual risks
keep the spiral on the loop, despite continuous
improvements in management practices35-36
.
Even though the development of future situations is to a
high degree uncertain, in the past there was a strong
„reactive‟ rather than „proactive‟ attitude towards dealing
with disastrous events. Most efforts were focused in the
post-disaster phase without considering lessons learnt from
Disaster Advances Vol. 6 (12) December 2013
3
past events, thus remaining in a vicious cycle where the
next disaster was going to cause the same effects or
worse37
. Furthermore, lacking or ineffective
communication and coordination increases difficulties
arising in post-event crisis and disaster management. By
employing forward-looking activities and participatory risk
assessment38
involving multiple stakeholders39
, more
emphasis can be put on the pre-disaster stage, particularly
focusing on prevention and preparedness. Envisioning
future developments and integrating past findings as well as
current characteristics helps trying to minimize potential
impacts before disasters occur.
Forward-looking activities in a disaster risk
mitigation context Structural changes in societies, continuously ongoing,
relate to a multitude of dimensions such as social,
economic, technological and environmental developments.
This dynamic societal structure is influenced by global risk
driving factors such as resource scarcity, demographic and
climate changes, global interdependencies, the changing
role of individuals, conflicting stakeholder interests as well
as uneven economic and urban development, weak
governance and limited endogenous capacities40
.
Figure 1: The disaster management cycle vs. the disaster management spiral.
Building upon knowledge acquired from past events,
forward-looking activities and related feedback loops set
the context for decision making and policy development in
a strategic planning framework. Figure 2 shows the
different time scales that these forward-looking activities
operate in, i.e. the short-term predictive view and the rather
long-term shaping and constructive perspective.
Carried out by subject experts, forecasting and prediction in
that concept have a strong modeling component and are
focused on quantitatively assessing and measuring a certain
near-future condition. Foresight processes strongly consider
inter-related communication of various stakeholders and
multidisciplinary experts with the objective of creating
common visions and consistent scenarios and thus shape
and construct long-term future developments in a favorable
manner. Disaster risk mitigation irrespective of hazard-
specific characteristics can be seen as the common overall
goal spanning the entire timeline.
Forecast and prediction: Ongoing and accelerated
structural changes require a new way of future-oriented
thinking. Policy and decision-makers are facing an
increasingly highly dynamic and complex environment
with traditional value systems declining in importance. This
environment is exposed to various types of tension.
Particularly in a DRM context, new methods are needed
which pro-actively support decision-making processes. It is
to a certain degree essential to „predict‟ the future or
„forecast‟ certain (environmental) conditions or at least
envision potential (prediction) scenarios. This applies in
particular to the late phase of the mitigation stage in
integrated DRM where best accurate (short-term)
predictions form the basis for early warning systems and
planning of first-response emergency measures.
Forecast is defined as estimating unknown future
situation41
whereby this can be the view of one single or of
multiple different futures11
. Prediction is considered more
general41
, drawing upon models developed from knowledge
of past events like estimating the effects of future floods
based on theoretical hazard models42
. The study of past
events to create predictive and prescriptive models for
future decisions is based on the assumption that the
components and associated relationships in a complex
system are actually discoverable and manageable4.
Every prediction of a future state implies a certain degree
of uncertainty43
. In the context of natural hazard research,
numerous scientific conclusions have been drawn and
Disaster Advances Vol. 6 (12) December 2013
4
many types of hazards can be well described in terms of
characteristics and consequences. Prediction of future
conditions is very important both in the pre- and post-
disaster phases. A widely used method for short-term
forward-looking activities is trend extrapolation44
.
Especially time-series based linear trend extrapolation
works well when there is no structural change in the
environmental assumptions i.e. low variability and low
uncertainty45
.
Scientists can roughly predict where and when a hurricane
will make a landfall and how destructive it will be.
Atmospheric conditions which favor the formation of
tornadoes can be monitored and complex river flood
models can simulate inundation zones and related
infrastructure exposure. In each case this is „simply‟ based
on tracing the relevant precursors such as storm clouds,
winds and rains and issuing an alarm when the situation
reaches certain pre-defined thresholds46
. Other hazards,
such as earthquakes, seem to be unpredictable and do not
show any conclusive patterns of reoccurrence47-48
.
Foresight and strategic planning: For (environmental)
scientists involved in the natural hazards community,
foresight might be a novel term and at first sight might be
assumed similar to prediction and forecast. Within the
social science and policy research community, however,
the concept of foresight can be considered completely
contradictory to approaches of predicting future
conditions11
, as the following statement highlights: “the
future is not there to be predicted, [it] is there to be
made”49
.
The concept of foresight was born in France in the 1950s
with the objective of building a vision of the future after
World War II14
. The oil crisis in the mid-1970s then really
initiated a change in the paradigm of future-research from
“forecasting” towards “foresight”12
. The prospective of
foresight is based on three fundamental principles:
(1) There is no single future but several possible futures
(2) The future is land to be explored
(3) The future is to be created.
Foresight is set apart from forecasting by its
multidisciplinary approach, the long-term dimension and a
search for potentially influencing actions. While traditional
forecast is based on projection of current strong and
seemingly stable tendencies resulting in specific situation
characteristics, foresight activities try to identify future
needs and opportunities11,51
and look for possible actions
which could break these long-term trends and therefore
change the future in a favorable manner12,14
.
Figure 2: Forward-looking activities in a disaster risk mitigation context.
Disaster Advances Vol. 6 (12) December 2013
5
Foresight has been defined as the overall process of looking
into the longer-term future and systematically exploring
multiple possible futures based on needs and influencing
dynamic developments11, 52
. Considered a process rather
than a set of techniques, it goes beyond simple explorative
prediction of one single future situation to identifying
alternative scenarios in structural analyses and eventually
shaping or constructing the future by defining and living up
to common long-term strategic visions and desired
conditions4,13
in participatory stakeholder processes.
Scenarios can be seen as the prime technique for forward-
looking activities as they provide distance from the present,
open up the future and allow the creation of internally
coherent pictures of alternative futures12
. A primary
purpose of scenarios is to create holistic images of how the
future might evolve. These images might then become the
context for strategic planning or the stimulus for new
developments53
.
With a focus on creating a strategic planning framework for
better-informed disaster risk mitigation policies, foresight
is based on participative, transparent and flexible
communication processes, seen in contrast to the limited
scope of action for individual actors. Foresight activities
initiate stakeholder and subject expert mobilization for
seeking consistent scenarios through common visions and
coherent strategic actions in order to accomplish risk
reduction goals and prospects as well as identify the most
desirable future4 in terms of impact minimization.
Bringing together experts with people from different
disciplinary and institutional backgrounds, foresight
activities facilitate effective knowledge distribution and
collective reasoning and enable changes in the risk
perception of involved persons, eventually resulting in
potential impacts on policy development and risk
governance49,54
.
Present and future situational awareness among all
participating stakeholders is increased during the course of
these processes. Besides developing an integrated
situational picture of new and upcoming threats, the
collaboration and working on common interest goals in the
foresight process supports information-sharing among all
stakeholders and thus building up a network of trust which
is possible to rely on when unforeseeable problems arise.
Foresight itself is not planning55
, but results and indications
of foresight processes provide information about needs and
potentially desirable future conditions and can therefore be
considered an important step in increasing the time
horizon4 of long-term strategic planning for disaster
preparedness and mitigation. Foresight is most useful when
directly linked to policy development and related
implications. It cannot define risk reduction policies as
such but it can provide valuable input for the development
of more appropriate, robust and adaptable decision-making
processes in a changing environment.
Communication as the key component in
disaster risk mitigation-related forward-looking
activities With recent information technology-related developments,
public access to information and opportunities for
distributed sharing of information through new
communication channels have become major drivers of
societies. This trend changes the role of individuals to make
them sort of “super-empowered individuals”56
. Having
increased real-time access to information and the ability for
spontaneous reporting and delivery of information to
others, a constant widely accessible information flow is
produced, particularly immediately before, during and after
disaster and crisis events. This poses both great
opportunities and challenges to DRM3.
On the one hand this kind of crowd sourcing for
information collection has proved to be very effective for
crisis mapping57
and real-time assessment in the context of
building situational awareness (e.g. 2010 Haiti earthquake).
On the other hand, authorities and the public are confronted
with a massive amount of information that is often
uncontrolled and sometimes not manageable. Recent efforts
in crisis information collection and collective sharing (e.g.
2011 Libya crisis) have therefore strongly focused on data
organization and preparation in order to successfully reduce
information overload58
.
With all the new communication tools on web 2.0 social
media platforms, risk and crisis communication has
changed considerably due to increasing public
participation. Social networking tools consist of blogs,
microblogs, instant messaging services, photo sites and
interactive maps39
. Particularly microblogging such as
Twitter as well as live crisis mapping services such as
Ushahidi are social media forms that are being quickly
adopted in a disaster risk context. These tools allow
information to flow more rapidly between stakeholders and
provide situational awareness for disaster responders,
therefore resulting in shorter reaction times. Effective
participative inter-communication between stakeholders of
various backgrounds as well as external experts and
government officials59
is the key factor in forward-looking
activities4.
Communication is understood as the central component of
making sense of information60,62
that is collectively
interpreted and constructed by all participants15,63
in
cultural contexts and situations, rather than distributed from
a sender to a recipient64
. The intensity and participation
level of communication affect the quality and results of
forward-looking activities aiming at developing a common
understanding of risk patterns and identifying disaster
mitigation implementation strategies.
Disaster Advances Vol. 6 (12) December 2013
6
Due to the increased amount of constant distributed
information sharing, risk and crisis communication requires
a new environment in which society as a whole is the main
player and trustful and authentic information are the most
important cornerstones. Almost every form of web 2.0
communication is based on communicating in and between
groups which turn out to be seen as networks of trust that
are continuously growing (Figure 3). Building common
visions among stakeholder groups and identifying desirable
future scenarios in the context of reducing related risks,
relies strongly on effective information transfer within
these newly formed trust-based knowledge networks65
.
Because of that increasing dominance of network-type
communication which promotes sharing rather than top-
down information provision, this can be described as
network-centric communication. Network-centricity has
recently been considered as a solution to deal with major
information and knowledge deficiencies in DRM66
.
Network-centric information sharing among inter-
connected stakeholders67
leads to benefits such as improved
information quality, collaboration, coordination and shared
situational awareness68
. Following this new conceptual
approach, classical mass media in an established
hierarchical framework have lost their gateway position3
and authorities tend to lose their information monopole.
Given the fact stated above that network-centric
communication between trusted groups is increasingly
being implemented, risk and crisis communication needs to
be adjusted accordingly for each phase of DRM. Network-
centric communication about future threats and
opportunities are important subjects for awareness building
in the pre-disaster phase.
In the immediate response phase where search and rescue
communication is conducted by first-responders, efficiency
of information sharing can be increased by participatory
elements such as crowdsourcing69
. Finally, in the post-
disaster phase, network-centric communication can support
disaster recovery, particularly in a rehabilitation context.
Integration of forward-looking activities in a risk
governance framework as an approach to
improve disaster risk management Risk governance is presented as an integration framework
for forward-looking activities to be interconnected through
risk identification, risk assessment, risk management and
risk communication processes70
. With governance implying
a much broader scope of risk management than individual
actors‟ actions, risk governance goes beyond the mentioned
single elements by involving multiple stakeholders. Two
interrelated spheres form the basic structure of the risk
governance framework (Figure 4):
(1) An assessment sphere, basically focusing on generation
of knowledge
(2) A management sphere where decisions are made and
actions are implemented.
Forward-looking activities can easily be integrated in this
conceptual framework. Foresight processes can be of
particular interest and importance in the assessment sphere
where risk perceptions, social concerns and potential social
and economic impacts are assessed and future risk profiles
and risk reduction options are evaluated (marked in red).
The participatory nature of foresight is of utmost
significance in the context of tolerability and acceptability
judgment where also long-term dynamic societal
developments have to be considered. Short-term
predictions based on best-accurate models provide essential
decision-support for concrete implementation strategies
(marked in green) in a management sphere e.g. applied in
early warning frameworks.
By fostering inclusion and participation, forward-looking
activities strengthen public awareness and risk perception
among relevant stakeholders. Communication and
participation are the keys for successfully implementing
risk governance. On the other hand, a lack of
communication among involved stakeholders would
destruct risk governance71
.
Early warning might function very well hazard-wise,
relying on monitoring systems and predictions of certain
physical conditions but if the exposed population is not
informed and not aware of its condition, it is likely not
convinced to „accept‟ and cope with residual risk. In such a
context disaster risk management will eventually not
succeed, in particular from a social perspective.
Therefore, just through integration of both long-term
visions of future developments and short-term risk
assessments and hazard predictions by means of integrative
and inter-related communication approaches, the risk
governance concept can be applied within the disaster
management concept. Future-oriented research is able to
lay the foundations for changes very early i.e. by guiding
and initiating incremental adaptations for moving a system
to a state of better preparedness (cf. Lindblom‟s “science of
muddling through” 72
).
Conclusion In this study we have discussed the role of forward-looking
activities applied in a disaster risk management context.
Modern societies and their environments have become
increasingly complex and decreasingly predictable, being
shaped not only by physical, economic and technological-
oriented risk drivers but also by social concerns and
growing population pressure and the resulting tendency to
place developments in increasingly vulnerable settings2.
With a dynamic and rapidly changing risk profile,
developed societies therefore tend to become “risk
societies” 73-74
.
Disaster Advances Vol. 6 (12) December 2013
7
Forward-looking activities and effective participative inter-
communication enable gaining more knowledge about
things to come and provide the ability to build up a clearer
common vision of future conditions and needs to all
involved stakeholders. Those processes thus help to
decrease uncertain patterns of future developments and
define a structured pathway to a risk-reduced future based
on decisions grounded more solidly on available expertise
than before11
.
However, the growing scale and frequency of crisis and
emergency situations in recent years75-76
have shown a lack
of adequate foresight and strategic planning77
with
responses to major disasters still seeming to be very short-
term reactions without any integration into long-term
mitigation and recovery plans78
. Forward-looking activities
are particularly relevant in this long-term risk reduction
context. With the aim of moving from a rather reactive
towards a proactive and anticipatory adaptation approach
based on some assessment of future conditions79
, the need
for multi-perspective risk governance for disaster risk
management that integrates forward-looking activities more
comprehensively is highlighted.
Figure 3: Hierarchical vs. network-centric crisis communication.
Figure 4: Basic elements of the risk governance framework70
.
Disaster Advances Vol. 6 (12) December 2013
8
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(Received 16thJuly 2013, accepted 12
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