FRIDAY, MARCH 24, 2017 - Kauai Water Supply

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NOTE: If you need an ASL Interpreter, materials in an alternate format, or other auxiliary aid support, please contact Edie at 245-5406 or

email: [email protected] at least seven (7) calendar days before the meeting.

BOARD OF WATER SUPPLY of the COUNTY OF KAUA‘I

REGULAR MEETING Second Floor, Kaua‘i County Department of Water

4398 Pua Loke Street, Līhu‘e, Kaua‘i, Hawai‘i 96766

FRIDAY, MARCH 24, 2017

Or soon thereafter A. CALL TO ORDER B. ROLL CALL C. ACCEPTANCE OF AGENDA D. MEETING MINUTES Review and approval of: Regular Board Meeting – February 24, 2017

Workshop - February 24, 2017 Financial Management Planning and Water Rate Analysis for Fiscal Years (FY) 2017 - 2021 for the Department of Water

E. CORRESPONDENCE/ANNOUNCEMENTS 1. Presentation of Resolution No. 17-06, (2/17), to Employee of the Year, Craig Shirai, Lead

Pipefitter, Operations Division 2. Correspondence from Bridget Hammerquist’s request to appear before the Board dated March 9, 2017 regarding an Appeal of Denial of June 8, 2016 Bill Segment

F. BOARD COMMITTEE REPORTS 1. Report of the Finance Committee of the Kaua'i County Board of Water Supply a. Financial Management Planning and Water Rate Analysis for the Department of water for July 2017 to June 2021 and submit an Impact Statement to the Small Business Regulatory Review Board

G. OLD BUSINESS 1. Manager’s Report No. 16-38 – Discussion and Possible Action on the Proposed Rule Amendments to Part 5, Facilities Reserve Charge Section III, Applicability relating to Multi- Family Dwelling Units and Affordable Housing Units

10:00 a.m.

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BOARD OF WATER SUPPLY REGULAR MEETING

March 24, 2017

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NOTE: If you need an ASL Interpreter, materials in an alternate format, or other auxiliary aid support, please contact Edie at 245-5406 or email [email protected] at least seven (7) calendars day before the meeting.

H. NEW BUSINESS 1. Draft Budget for Fiscal Year 2017-2018 a. Fiscal Year 2017 - 2018 – Draft Operating Budget b. Fiscal Year 2017 - 2018 – Draft Capital Outlay Budget 2. Manager’s Report No. 17-35 – Discussion and Possible Action to Approve a Right of Entry

from ‘Ele‘ele Associates, Inc. that will allow the Department of Water to install a new water main for Job No. 15-07, WP2020 Project No. HE-1 (Water System Reorganization) affecting the following:

a. ‘Ele‘ele Associates, Inc., TMK: (4) 2-1-003:023, ‘Ele‘ele, Kaua‘i, Hawai‘i 3. Manager’s Report No. 17-36 - Discussion and Possible Action to Approve Change Order No.

1, for Job No. 17-08 Wainiha Well No. 2 Replacement for Contract No. 628 with Oasis Water Systems, Inc. in the amount of $10,203.29

4. Discussion on the General Plan Update regarding water resource highlights I. STAFF REPORTS

MONTHLY 1. Discussion and Receipt of the Kaua‘i County Water Department’s Statement of Revenues

and Expenditures a. February Monthly Summary Budget

2. Discussion and Receipt of the Report by the Information and Education Specialist on Public Relations Activities

3. Discussion and Receipt of the Chief of Operation’s Summary Report on Operational Activities

4. Discussion and Receipt of the Manager and Chief Engineer’s Monthly Update Regarding Activities of Note of the DOW

a. Report of the BAB pay down as of February 2017 J. EXECUTIVE SESSION

Pursuant to H.R.S. §92-7(a), the Board may, when deemed necessary, hold an executive session on any agenda item without written public notice if the executive session was not anticipated in advance. Any such executive session shall be held pursuant to H.R.S. §92-4 and shall be limited to those items described in H.R.S. §92-5(a).

K. TOPICS FOR NEXT WATER BOARD MEETING (April 2017) 1. Discussion and Possible Action on the 2nd Amendment for Belt Collins for Contract No. 533

for Job No. 09-01 WP2020 #K-01, K-12, Phase II – Kalāheo 1111’ and 1222’ Water System Improvements, Kalāheo, Kaua'i, Hawai'i for the expenditure of additional funds to the design budget in the amount of $94,980.00

2. Discussion and Possible additional funding for Water System Improvements associated with the State of Hawai‘i Department of Transportation’s upcoming Hanapēpē River Bridge, Kaumuali‘i Highway, Route 50, HI STP SR50 (1) Project, Hanapēpē, Kaua'i Hawai'i in the amount of $315,000.00

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BOARD OF WATER SUPPLY REGULAR MEETING

March 24, 2017

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NOTE: If you need an ASL Interpreter, materials in an alternate format, or other auxiliary aid support, please contact Edie at 245-5406 or email [email protected] at least seven (7) calendars day before the meeting.

L. TOPICS FOR FUTURE WATER BOARD MEETINGS

1. Discussion and Possible Action on Proposed Board Policy for Delegating Routine Actions from the Water Board to the Department of Water’s Manager and Chief Engineer regarding Right of Entry

2. Workshop presentation regarding the Long Range Plan of the Department of Water’s former Administration Building

M. UPCOMING EVENTS 1. AWWA Annual Conference, Philadelphia, PA (June 11 - 14, 2017)

2. Hawai'i State Association for Counties (June 19-20, 2017, Kōloa Landing Resort)

3. Project Wet – Make A Splash (September 28, 2017)

4. HWWA & HRWA Conference, Hawai'i, HI (November 1 – 3, 2017)

N. NEXT WATER BOARD MEETING

1. Friday, April 28, 2017, 10:00 a.m. 2. Friday, May 26, 2017, 10:00 a.m. 3. Friday, June 23, 2017, 10:00 a.m. 4. Friday, July 28, 2017, 10:00 a.m. O. ADJOURNMENT

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Regular Meeting: Friday, February 24, 2017- Page 1 of 9

MEETING MINUTES BOARD OF WATER SUPPLY

Friday, February 24, 2017 The Board of Water Supply, County of Kaua‘i, met in regular meeting at the Board Conference Room in Līhu'e on Friday, February 24, 2017. Chair Sherman Shiraishi called the meeting to order at 10:19 a.m. The following Board members were present:

BOARD: Mr. Sherman Shiraishi, Chair Ms. Laurie Ho Mr. Lyle Tabata Mr. Thomas Canute Ms. Beth Tokioka Mr. Michael Dahilig Mr. Larry Dill (entered meeting @ 10:26 a.m.)

Quorum was achieved with 6 members present at the time of roll call.

STAFF: Mr. Kirk Saiki Ms. Marites Yano Mr. Eddie Doi Ms. Sandi Nadatani-Mendez Mr. Val Reyna Ms. MJ Akuna Ms. Kim Tamaoka Mr. Joel Bautista Mr. Keith Aoki Mr. Mike Hinazumi Deputy County Attorney Mahealani Krafft

GUEST(s): Mr. Sudhir Pardiwala, Executive VP, Raftelis Financial Consultants, Inc. Mr. Hall Parrott, Private Citizen

ACCEPTANCE OF AGENDA Chair Shiraishi ordered to move New Business Item H1 & H2, Approval of Resolution No. 17-06 and No. 17-07 until Employee of the Year, Craig Shirai is present. Ms. Tokioka moved to approve the reorder of the Agenda; seconded by Mr. Dahilig; with no objections, motion carried with 6 ayes. D. MEETING MINUTES Review and approval of: Regular Board Meeting – January 27, 2017

Mr. Dahilig moved to approve the Regular Board Meeting minutes of January 27, 2017; seconded by Ms. Ho; with no objections, motion carried with 6 ayes. Review and approval of Executive Session: Executive Session – January 27, 2017

Mr. Dahilig moved to approve the Executive Sessions minutes of January 27, 2017; seconded by Ms. Ho; with no objections, motion carried with 6 ayes. H. NEW BUSINESS 2. Manager’s Report No. 17-28 – Request Board Approval of Resolution No. 17-07, (2/17),

Employee of the Year, Mary-jane “MJ” Akuna, Private Secretary, Administration Division


Board Secretary Ms. Tokioka read Mary-jane “MJ” Akuna’s Resolution No. 17-07. A photo op followed with the Board members and congratulations was extended to MJ. There were no objections to receiving Resolution No. 17-07, Employee of the Year, Mary-jane “MJ” Akuna, Private Secretary, Administration Division by the six (6) Board members. At 10:26 a.m., Mr. Dill entered the meeting. Chair Shiraishi reordered the agenda to have New Business Item H3 next with no objections.

3. Manager’s Report No. 17-29 - Discussion and Possible Action on the Financial Management Planning and Water Rate Analysis for the Department of Water for July 2017 to June 2021 and submit an Impact Statement to the Small Business Regulatory Review Board

Mr. Dahilig moved to defer Manager’s Report No. 17-29 - Discussion and Possible Action on the Financial Management Planning and Water Rate Analysis for the Department of Water for July 2017 to June 2021 and submit an Impact Statement to the Small Business Regulatory Review Board to the Finance Committee for further discussion; seconded by Mr. Canute; with no objections, motion carried with 7 ayes. E. CORRESPONDENCE/ANNOUNCEMENTS 1. Correspondence from Mr. Royce Kawabata and Ms. Shawn Shimabukuro, Grove Farm Company regarding Wailaau Water System, dated January 27, 2017 Chair Shiraishi welcomed Mr. Thomas Canute to the Board of Water Supply.

Mr. Dahilig moved to receive the correspondence from Mr. Royce Kawabata and Ms. Shawn Shimabukuro, Grove Farm Company regarding Wailaau Water System, dated January 27, 2017; seconded by Mr. Dill; with no objections, motion carried with 7 ayes. Mr. Dahilig request copies of the correspondence be forwarded to Dustin Moises, Eddie Doi & Keith Aoki for a job well done.

F. BOARD COMMITTEE REPORTS None.

G. OLD BUSINESS 1. Manager’s Report No. 16-38 – Discussion and Possible Action on the Proposed Rule Amendments to Part 5, Facilities Reserve Charge Section III, Applicability relating to Multi- Family Dwelling Units and Affordable Housing Units

Mr. Dahilig moved to defer Manager’s Report No. 16-38 – Discussion and Possible Action on the Proposed Rule Amendments to Part 5, Facilities Reserve Charge Section III, Applicability relating to Multi-Family Dwelling Units and Affordable Housing Units to the next Board meeting pending an opinion from the Ethics Committee regarding a possible conflict of interest with Board member Thomas Canute as treasurer of Kaua'i Habitat of Humanity; seconded by Mr. Tabata; with no objections, motion carried with 7 ayes.

All members should be present to discuss the Proposed Rule Amendments to Part 5, Facilities Reserve Charge Section III, Applicability relating to Multi-Family Dwelling Units and Affordable Housing Units at the March Board meeting.


2. Manager’s Report No. 16-58 - Discussion and Possible Action on the proposed Rule Amendments Part 2 Rules and Regulations for Water Service Connections, Section II General Conditions, subsection 1. Rule amendment relating to the DOW’s Standard Operating Procedure for Providing Water Service Outside of the Water Zone – Small Business Regulatory Review Board (SBRRB) Results

Mr. Dahilig moved to adopt Option 1 to propose the rule amendment and to set for Public Hearing regarding Manager’s Report No. 16-58 - Discussion and Possible Action on the proposed Rule Amendments Part 2 Rules and Regulations for Water Service Connections, Section II General Conditions, subsection 1. Rule amendment relating to the DOW’s Standard Operating Procedure for Providing Water Service Outside of the Water Zone – Small Business Regulatory Review Board (SBRRB) Results; seconded by Ms. Ho; with no objections, motion carried with 7 ayes. H. NEW BUSINESS (cont’d) 1. Manager’s Report No. 17-27 - Request Board Approval of Resolution No. 17-06, (2/17), Employee of the Year, Craig Shirai, Lead Pipefitter, Operations Division

Mr. Tabata moved to approve Manager’s Report No. 17-27 - Request Board Approval of Resolution No. 17-06, (2/17), Employee of the Year, Craig Shirai, Lead Pipefitter, Operations Division; seconded by Ms. Ho; with no objections, motion carried with 7 ayes.

Mr. Craig Shirai has directed to attend the March Board meeting to present Resolution No. 17-06. 4. Manager’s Report No. 17-30 – Discussion and Possible Action to Request additional funds to

proceed with Phase II of CC&B implementation in the amount of $218,620

Mr. Dahilig moved to approve Manager’s Report No. 17-30 – Discussion and Possible Action to Request additional funds to proceed with Phase II of CC&B implementation in the amount of $218,620; seconded by Mr. Canute; with no objections, motion carried with 7 ayes.

5. Manager’s Report No. 17-31 - Discussion and Possible Action for the Board of Water Supply (Board) to enter into a Memorandum of Agreement with the County of Kauaʻi, Department of Public Works for Job No. 15-07, Water Plan 2020 No. HE-10 Hanapēpē Road 6-Inch Main Replacement, Hanapēpē, Kaua‘i, Hawaiʻi

BACKGROUND: Mr. Keith Aoki commented that the Department of Water (DOW) proposes to abandon the old waterlines in place when the new waterline is installed and a Memorandum of Agreement (MOA) is required by the County of Kaua'i. Mr. Aoki recommended that the Board approve the MOA.

DISCUSSION: Mr. Dill referred to paragraph 3 of the Manager’s Report which states “The Department of Public Works (DPW) will notify the Board in writing five (5) months prior to the fiscal year in which DPW intend to reconstruct a County Road to allow the DOW time to budget for the old facilities removal.” He asked what if Public Works failed to inform the Board?

Mr. Tabata would have this attached to the roadway which is in the process of a CIP project. If DPW needs to have the pipeline removed, DPW will notice the DOW five (5) months prior. Mr. Dill asked will DPW be able to recover the cost if they fail to notify the DOW five (5) months prior to the fiscal year? Mr. Tabata said this would be worked out and the five (5) months would be budgeted. If DPW failed to timely notify DOW of the cost, Manager Shiraishi did not see this as a bar to reimbursement. Mr. Dill commented if five (5) months prior to the upcoming fiscal year, the Department would not


have a sufficient budget, the notification would be deferred to the next fiscal year. DPW would front the cost and collect a year later. Mr. Aoki mentioned the Department could do a Manager’s Report to request the repayment during the year. Chair Shiraishi noticed there is no deadline for payment. Chair Shiraishi inquired how did the DPW come up with the 10% administrative fee? Mr. Tabata answered it is a Standard Operations Procedure (SOP) and was agreed upon. Deputy County Attorney Krafft clarified the agreed upon 10% administrative fee which was worked on with the Deputy County Attorney that advises DPW in administrating the MOA. Chair Shiraishi stated that there could be instances where the 10 % would be excessive, but said this could be negotiated in the future and had no problem with the 10% at this time. This should not be a SOP but a case-by-case matter. Mr. Dahilig questioned if the DOW could remove the pipes. Deputy County Attorney Krafft was not sure if that issue was discussed when the MOA was first drafted. The MOA will become a template going forward. Mr. Dahilig suggested the DOW would not be pegged to a specific price in the future or to have options. Ms. Tokioka added this could be a very expensive project with the 10% administrative fee to manage the portion of the contract whether it is a small, medium or large job. Mr. Dill said to reconstruct the road, the removal of existing lines would be a small part of the overall scope. If the Department wants to do the job, it would cost more and be more trouble for DOW to do the project by itself which Mr. Aoki agreed. Mr. Tabata clarified if this was a state highway they would not be allowed to leave their pipe in the ground. Mr. Dill referred to the Item No. 2 in the MOA - Notification to the Board of Water Supply (BWS), “The DPW shall notify the BWS in writing five (5) months prior to the fiscal year in which DPW intends to reconstruct a County road to allow the BWS time to budget for the old facilities removal.” He asked if this road is intended to be reconstructed 20 years from now, and the notification deadline of five (5) months is missed, is the DPW at the mercy of DOW whether or not the DOW would pay a large fee? Deputy County Attorney Krafft clarified the provision allows the Board time to get the funding. Manager Saiki said if DPW doesn’t notify the DOW, the DOW would not the pay the fee. If the DPW does pay the fee and the money is not in the DOW budget, DPW would have to wait another year. Mr. Dill asked what would prevent the BWS to say to DPW “you didn’t notify us five (5) months prior to the year you were going to reconstruct?” Manager Saiki said DOW would not be obligated to pay. Mr. Tabata commented the intent of the MOA is to work with both agencies. Chair Shiraishi read the MOA as “failure to timely notify would not preclude DPW from seeking reimbursement from the Department.” It does obligate the DOW to pay; failure to notify is not a materials breach. Failure to notify allows the Department to get the funds in the budget. Mr. Dill agreed with Chair Shiraishi’s understanding of the agreement but it does not state that DPW could be paid one year later. Deputy County Attorney Krafft asked Chair Shiraishi if he wanted a case-by-case provision that Mr. Dahilig brought up? Chair Shiraishi deferred to the attorney’s draft agreement. Mr. Dill moved to approve Manager’s Report No. 17-31 - Discussion and Possible Action for the Board of Water Supply (Board) to enter into a Memorandum of Agreement with the County of Kauaʻi, Department of Public Works for Job No. 15-07, Water Plan 2020 No. HE-10 Hanapēpē Road 6-Inch


Main Replacement, Hanapēpē, Kaua‘i, Hawaiʻi; seconded by Ms. Ho; with no objections, motion carried with 6 ayes, 1 recused LT.

6. Manager’s Report No. 17-32 - Discussion and Possible Action to approve a Right of Entry

from multiple owners that will allow the Department of Water to upgrade aging water lines along the privately owned roadways affecting land owners at Lāwa‘i and Omao, Kaua'i, Hawai'i:

a. Kurt S. Akamine, Kristi L. Akamine, Earl T. Miyao, Helene E. Tada, Melanie M. Tada Matsumoto, Keith K. Fujimoto, Wanda E. Fujimoto, Timothy N. Texeira, Robert S. Barros Jr., Kerrilyn R.V. Barros, Adolf Santana, and Arlene Carbonel-Santana, TMK: (4) 2-5-08:006;

b. Helene Carvalho, Randal G. Silva, Helen P. Silva Trust, Clyde J. Silva Revocable Living Trust, and Kauai View Estates, LLC, TMK: (4) 2-5-10:039;

c. Robert O. Barker, Marie E. Barker, Mildred M. Orsatelli Revocable Trust, Blackstad Living Trust, Alan M. Rasay, Richard M. Rasay, Megan Rasay, Bernardine C. Rasay, Jeffrey L. Olson, Scott T. Wagner, Ellen J. Wagner, Michael A. Givens Trust, and Kauai View Estates, LLC, TMP: (4) 2-5-10:038;

d. Michael H. Muraoka, Nora A. Masuda, Leanne K. Rosa, Hanayo Sanekane, Darren T. Sanekane, Verna H. Schoffstall, Nan T. Sanekane, Randal T. Ono, John C. Ferguson Trust, Kristine T. Ferguson Trust, Justin G. Eiler, Courtney L. Eiler, Reynold Y. Miyazaki, Glenda L.B. Miyazaki, Craig M. Miyazaki, and the Travis R. and Jana M. Miyazaki Trust, TMK: (4) 2-5-05:012; for WP2020 Project No. LO-8 and LO-10 at Lāwa‘i and Omao, Kaua'i, Hawai'i

Mr. Dahilig moved to approve Manager’s Report No. 17-32 - Discussion and Possible Action to approve a Right of Entry from multiple owners that will allow the Department of Water to upgrade aging water lines along the privately owned roadways affecting land owners at Lāwa‘i and Omao, Kaua'i, Hawai'i; seconded by Mr. Dill; with no objections, motion carried with 7 ayes. 7. Manager’s Report No. 17-33 - Discussion and Possible Action to approve a Right of Entry

from multiple owners that will allow the Department of Water to enter private property to relocate water meters from private property to the right of way on TMK: (4) 5-3-05:002; (4) 5-3-07:011; (4) 5-3-07:021, for Job No. 10-01, WP2020 Project No. ANI-01b at Kīlauea, Kaua'i, Hawai'i

Mr. Dahilig moved to approve Manager’s Report No. 17-33 - Discussion and Possible Action to approve a Right of Entry from multiple owners that will allow the Department of Water to enter private property to relocate water meters from private property to the right of way on TMK: (4) 5-3-05:002; (4) 5-3-07:011; (4) 5-3-07:021, for Job No. 10-01, WP2020 Project No. ANI-01b at Kīlauea, Kaua'i, Hawai'i; seconded by Mr. Dill; with no objections, motion carried with 7 ayes.

8. Manager’s Report No. 17-34 - Discussion and Possible Action to approve a Right of Entry from No Ka Oi West LLC that will allow the Department of Water to install a new water main affecting land owner: a. No Ka Oi West LLC, on TMK: (4) 2-1-002:001, for Job No. 15-07, WP2020 Project No. HE-1 (Water System Reorganization) ‘Ele‘ele, Kaua‘i, Hawai‘i

DISCUSSION: Mr. Dahilig recommended to include a consent agenda as part of receipt and acceptance of Right of Entry and Conveyance of Water Facilities. This would be discussed at the next Agenda meeting.


Mr. Tabata moved to approve Manager’s Report No. 17-34 - Discussion and Possible Action to approve a Right of Entry from No Ka Oi West LLC that will allow the Department of Water to install a new water main affecting land owner: a. No Ka Oi West LLC, on TMK: (4) 2-1-002:001, for Job No. 15-07, WP2020 Project No. HE-1 (Water System Reorganization) ‘Ele‘ele, Kaua‘i, Hawai‘i; seconded by Mr. Canute; with no objections, motion carried with 7 ayes.

9. Manager’s Report No. 17-35 - Discussion and Possible Action to enter into a Memorandum of Understanding between the County of Kaua'i, Department of Water and State of Hawai'i, Department of Transportation regarding the Līhu'e Baseyard Final Inspection

BACKGROUND: Mr. Val Reyna explained the Memorandum of Understanding (MOU) is between the County of Kaua'i, Department of Water and State of Hawai'i, Department of Transportation (HDOT) to approve Option 1 to ensure that Operations Division will maintain the vegetation within the State Right-of-Way along Kaumuali‘i Highway fronting the new Administrative building as the specified by HDOT-Highways and allow for the release of bond to the contractor. Refer to the background in Mr. Reyna’s Manager’s Report regarding clearing up the vegetation before final inspection. Mr. Dill thanked the Department for the high level of landscaping on the State Right-of-Way and recused himself from the vote. Ms. Ho moved to approve Manager’s Report No. 17-35 - Discussion and Possible Action to enter into a Memorandum of Understanding between the County of Kaua'i, Department of Water and State of Hawai'i, Department of Transportation regarding the Līhu'e Baseyard Final Inspection; seconded by Mr. Tabata; with no objections, motion carried with 6 ayes, 1 recused LD. I. STAFF REPORTS MONTHLY 1. Discussion and Receipt of the Kaua‘i County Water Department’s Statement of Revenues and Expenditures a. January Monthly Summary Budget b. Accounting Polices Re-descriptions BACKGROUND: Ms. Marites Yano pointed out the Item 1b. Accounting Policies Re-descriptions and procedures were on page 214 & 215 of the packet, as requested by Mr. Dill from the January meeting. DISCUSSION: Mr. Dill appreciated receiving all the policies and asked if all the policies were created and adopted? Ms. Yano referred to the Guidelines Used column and said she could update the policies. Mr. Dill thought that some policies needed to be adopted for the Board where there were no policies. Ms. Yano went over the existing policies and procedures which are standard accounting policies. She reviewed existing guidelines used and agreed with Mr. Dill that there were certain policies not in place. There are other policies that should be added such as a budget policy. As far as the approved budget, Fiscal has been using past practice procedures with no definite policy on how the Department should spend on the policies (i.e. P-card procedures, how to record revenue and expenditures). Mr. Dill requested a follow up with Fiscal to indicate any new policies that the Department should have. Ms. Yano will work on the budget policy.


Mr. Dahilig’s concerned was if policies were not in place, he would not suggest the Board enact on operations policies, unless it is included in the audit. There needs to be a comparison of policies from the operational audit and to find out what the weaknesses are which Mr. Dill agreed. Mr. Dill moved to receive the Kaua‘i County Water Department’s Statement of Revenues and Expenditures, a. January Monthly Summary Budget, b. Accounting Polices Re-descriptions; seconded by Ms. Tokioka; with no objections, motion carried with 7 ayes.

2. Discussion and Receipt of the Report by the Information and Education Specialist on Public Relations Activities

BACKGROUND: Information and Education Specialist Ms. Kim Tamaoka mentioned there were several public notices sent out the past few weeks. A few public outreach events are currently being worked on. Ms. Ho moved to receive the Report by the Information and Education Specialist on Public Relations Activities; seconded by Mr. Tabata; with no objections, motion carried with 7 ayes.

3. Discussion and Receipt of the Chief of Operation’s Summary Report on Operational Activities

BACKGROUND: Chief of Operations Mr. Reyna mentioned Overtime was lower compared to the previous two (2) months. Mr. Canute moved to receive the Chief of Operation’s Summary Report on Operational Activities; seconded by Mr. Dill; with no objections, motion carried with 7 ayes. 4. Discussion and Receipt of the Manager and Chief Engineer’s Monthly Update Regarding Activities of Note of the DOW BACKGROUND: Manager Saiki provided the following highlights:

1. Personnel Matters – The Department received a qualified list of applicants for the Deputy Manager and is pending interviews. Reference checks have been done. 2. Customer & Care Billing – The Department received the MOU from the County of Maui. Last week Manager Saiki spoke to the Water Manager Dave Taylor and the Council Chair of the Water Resources Committee which passed the MOU. The MOU will be presented to council. 3. Manager’s Goals – Progress will be started on the goals that are blank.

DISCUSSION: Mr. Shiraishi requested under the Affordable Housing update, the Manager consult with Chief of Water Resources and Planning Mr. Eddie Doi to investigate a proportionate share of refund policy. This would enhance more development and create affordable housing. A major factor in not developing a project is the initial cost of infrastructure and interest factor as a mechanism to reimburse the initial cost to the developer as an incentive. He also noted from past history, the Department didn’t want to keep track of the initial expenses. Manager Saiki would have to find out, regarding this issue, why it is not there. Mr. Doi commented originally there was a sunset of five (5) years. Ms. Ho moved to receive the Manager and Chief Engineer’s Monthly Update Regarding Activities of Note of the DOW; seconded by Mr. Tabata; with no objections, motion carried with 7 ayes.


a. Report of the BAB pay down as of January 2017

Ms. Ho moved to receive the Report of the BAB pay down as of January 2017; seconded by Mr. Tabata; with no objections, motion carried with 7 ayes. J. EXECUTIVE SESSION

Pursuant to H.R.S. §92-7(a), the Board may, when deemed necessary, hold an executive session on any agenda item without written public notice if the executive session was not anticipated in advance. Any such executive session shall be held pursuant to H.R.S. §92-4 and shall be limited to those items described in H.R.S. §92-5(a).

1. Pursuant to Hawai'i Revised Statutes (HRS) Section 92-4, 92-5(a)(4), the purpose of this executive session is to review executive session minutes dated January 24, 2017. This consultation involves the consideration of the powers, duties, privileges, immunities, and/or liabilities of the Board and the Department as they relate to this agenda item.

K. TOPICS FOR NEXT WATER BOARD MEETING (March 2017)

1. Draft Budget for Fiscal Year 2017-2018 a. Fiscal Year 2017 - 2018 – Draft Operating Budget b. Fiscal Year 2017 - 2018 – Draft Capital Outlay Budget 2. Quarterly Report on Manager’s Goals 3. Discussion on the General Plan update regarding water resource highlights

4. Manager’s Report No. 16-38 – Discussion and Possible Action on the Proposed Rule Amendments to Part 5, Facilities Reserve Charge Section III, Applicability relating to Multi- Family Dwelling Units and Affordable Housing Units

5. Manager’s Report No. 17-27 - Request Board Approval of Resolution No. 17-06, (2/17), Employee of the Year, Craig Shirai, Lead Pipefitter, Operations Division

Presentation of Resolution No. 17-06, (2/17), Employee of the Year, Craig Shirai, Lead Pipefitter, Operations Division

L. TOPICS FOR FUTURE WATER BOARD MEETINGS

1. Discussion and Possible Action on Board Policy regarding Proposed Delegation of a Meter Restriction 2. Discussion and Possible Action on Proposed Board Policy for Delegating Routine Actions from the Water Board to the Department of Water’s Manager and Chief Engineer regarding Right of Entry

3. Discussion and Possible Action on a Right of Entry Agreement for a portion of the Department of Water’s Koloa 1.0 MG Tank site, TMK: (4) 2 7-003:008, Lot 426, affecting the following:

a. Kauai Island Utility Cooperative (KIUC), TMK: (4) 2-7-003:008, Koloa, Kaua'i, Hawai'i 4. Workshop presentation regarding the Long Range Plan of the Department of Water’s former Administration Building

M. UPCOMING EVENTS 1. AWWA Annual Conference, Philadelphia, PA (June 11 - 14, 2017)

2. Hawai'i State Association for Counties (June 19-20, 2017, Kōloa Landing Resort)

3. Project Wet – Make A Splash (September 28, 2017)

4. HWWA & HRWA Conference, Hawai'i, HI (November 1 – 3, 2017)


N. NEXT WATER BOARD MEETING 1. Friday, March 24, 2017, 10:00 a.m. 2. Friday, April 28, 2017, 10:00 a.m. 3. Friday, May 26, 2017, 10:00 a.m. 4. Friday, June 23, 2017, 10:00 a.m. O. ADJOURNMENT Ms. Ho moved to adjourn the Regular Board Meeting at 11:29 a.m.; seconded by Mr. Tabata; with no objections, motion carried with 7 ayes. Respectfully submitted, Approved, Edie Ignacio Neumiller Beth Tokioka Commission Support Clerk Secretary – Board of Water Supply

Workshop Meeting – Friday, February 24, 2017 - Page 1 of 5

Board Members Present: Chair Sherman Shiraishi, Laurie Ho, Lyle Tabata, Thomas Canute, Lawrence Dill, Beth Tokioka, Michael Dahilig (entered meeting @ 9:16 a.m.)

Staff Present: Manager and Chief Engineer Kirk Saiki, Sandi Nadatani-Mendez, Michael Hinazumi, Eddie Doi, Marites Yano, Keith Aoki, Kim Tamaoka, Val Reyna, MJ Akuna, Deputy County Attorney Mahealani Krafft Guests: Sudhir Pardiwala, Raftelis Financial Consultant, Hal Parrott, private citizen AGENDA There were no objections to the Agenda as distributed. NEW BUSINESS 1. Financial Management Planning and Water Rate Analysis for Fiscal Years (FY) 2017 - 2021 for the Department of Water BACKGROUND: Mr. Sudhir Pardiwala went over the Agenda for the Financial Management Planning and Water Rate Analysis for Fiscal Years (FY) 2017 - 2021 for the Department of Water covering the following topics:

Study Objectives Financial Plan

Key Assumptions Revenue and Expenses Proposed Revenue Adjustments

Rate Design Scenarios Review

Next Steps Q & A

CIP Financing Plan (slide 7)

Existing bonds will be used to finance the CIP Over $65M CIP to be spent the next 5 years, including this year First two (2) years will be funded by the debt and grants

Financial Plan (slide 9)

In 2019, the Department may not be meeting expenses Need to have revenue adjustments going forward

Current Target Reserve (slide 10)

Build America Bond (BAB) & State Revolving Fund are sitting in the reserves These funds are being used to pay for the CIP the next two (2) years

Workshop

February 24, 2017 9:00 a.m.


DISCUSSION: Mr. Dill commented on drawing down from reserves which are distinct from the emergency reserve fund. The reserves include the sum from the debt funding.

The proposed revenue increase in two (2) years to year five (5), should allow the Department to meet expenses.

Proposed Revenue Adjustment (slide 8) Need to maintain debt coverage and reserve requirement. If revenues are not increased, there will be a loss close to $1.5M each year, with no reserves

left in 2021.

At 9:16 a.m., Mr. Dahilig entered the meeting.

Rate Design There are no changes on the rate; they are based on FY2018

Existing Water Rates (slide 13)

Consultant could not figure out the basis for the existing tiered ate structure Agriculture (Ag) has a flat charge Bulk of the meters are 5/8” meters

FY 2015 Customer Data (slide 14 & 15)

Bulk of consumption is in Tier 1 62% of the consumption are represented in the first two tiers 98% are 5/8” meters

Ag users have different meter sizes; probably not 5/8”. DOW Ag users use 3% of the total water usage DOW Ag users should have larger meters Typical Ag users do not use the DOW water

Scenario A Description (slide 16)

An industry standard is to charge a certain portion of the meter cost based on the capacity of the meter

Each Tier is based on the 5/8” meter design 25% of the current bills are using less than 4 kgal/month 60% & 85% of the current bills (annual bills) less than 8 kgal/month The percentages are based on rate design & usage patterns Average residential customer uses 7,000 gallons and falls within Tier 1 & 2 Target total revenue needs to be captured by the rate structure Rates need to be modified to collect revenues in each Tier

Scenario B Description (slide 17)

Meter charges based on the usage for each meter size This represents the current rate design

Current Tiers (slide 18)

Important to look at the impacts


Scenario B Tiers (slide 20) Represents current rate structure 8” meter uses less water than 6” meter (used by the airport)

Scenario A Proposed Monthly Meter Charges – FY 2018 (slide 22)

5/8” Meter size Total Monthly Charges = $21.90, Current Charges + Tier 0 = $21.55 with a Difference of $0.35. All other meter charges (service charge) will go down

25% of revenue are currently collected. 25% is not the industry standard but is a good number to collect. If the percent is increased, there is more impact on customers who use very little water.

The 25% compared to the Department’s fix cost of 80%. Scenario B Proposed Monthly Meter Charges – FY 2018 (slide 23)

Meters in this scenario are using water usage; large meters will reflect big increases 5/8” meter charge will decrease by $4.10 recovered from the large meters; benefit to customer

Costs will be pushed to the commercial users DISCUSSION: Mr. Dahilig referred to slide 22 – 5/8” meters shown as predominately residential users. Large multi-family uses 2”, 3” & 6” meters. He asked how are estimated meters with high levels of usage actually residential projects vs. commercial projects? Mr. Dahilig requested to see the breakdown (which were not part of the presentation). He said there are a number of disproportionate people in lower cost units if the meter costs are increased?

Mr. Dahilig requested to see the breakdown. Manager Saiki stated Scenario A is based on meter capacity and Scenario B is based on water usage. Ms. Tokioka commented on Senario A and asked will there be details on what this means for typical users or will there be an increase raise of $0.35? Mr. Pardiwala answered it is only for the meter charge, the $0.35 is a fixed charge; the usage was not looked at. In Scenario B, 5/8” meter customers will see a $4.10 reduction. At 9:43 a.m., Mr. Dahilig exited the meeting. At 9:45 a.m., Mr. Dahilig re-entered the meeting. Proposed Rates (slide 25)

Groundwater (~80% of total water) – will be shown in Tiers 1, 2, 3 in Senario A and Tiers 1, 2 in Scenario B

Purchased water (~20% of total water) Based delivery cost – constant for all users. Peaking cost – reservoirs have to be designed to meet the maximum requirement of distribution

lines. The upper Tiers will have higher peaking costs. Peaking costs are not allocated equally to the system; it works only for different customer types.

Need to look at the usages in Tiers. The customer classes are not differentiated.


DISCUSSION: Mr. Dill asked why wasn’t the peaking cost applied to the lower Ag users? Mr. Pardiwala wanted to make sure Ag rates don’t go up too much. Would affordable housing projects with a higher master meter would end up in a higher Tier and would it benefit from this? If the Department wanted to set up for a different rate for affordable housing units, it could be done as an option. Three percent of water is for Ag use. Proposed Rates (slide 26 – corrected slide)

By looking at each month separately on how much water is being used, the consultants identified the maximum usage which becomes the average peaking factor

The system needs to meet the peaking requirements Less water are in each of the Tiers and more of the usage reflects at the higher rate In Scenario B – Tier 3 & 4 are the same rate

DISCUSSION: Mr. Canute asked why was the cost of the water higher? Mr. Pardiwala mentioned that 20% is the cost of purchased water. Manager Saiki commented on Tiers 1 & 2, it is the Department’s cost out of the wells. Once the capacity is hit on purchased water, regardless of where it is on the island, it would be for the higher cost. Comparison of Rates (slide 27)

Most rates are going down except for the ag rates. Customer Impacts A & B (slide 29 & 30)

Red line – Current Total Bill Blue line – Proposed Total Bill Box – Average usage Scenario B – looks at the usage

Mr. Pardiwala recommended Scenario B which reduces the impacts and provides a break to the smaller users. The larger meter users will see some larger bills. Next Steps (slide 31)

Finalize financial plan Finalize rate structure Finalize water rates Develop water rate report.

DISCUSSION: Chair Shiraishi commented on the various tables and graphs if the rates are raised, users will see a reduction in their bills. Mr. Pardiwala restated the larger meters will see increases in their bills. The Board’s responsibility is to see if the rates are applied fairly as mentioned by Mr. Dahilig.

Mr. Hall Parrott, private citizen provided is testimony.

Mr. Parrott stated he was projecting off of the budget which is not the way to do the rates. Mr. Parrott took five (5) years (2012 – 2016) which had a 78% variance between the budgeted capital budget and


what actually happened. The capital budget this year was $24M, but at the end of the year it was $41M. By streamlining the Department’s difference, the Department is going to be at a 92% variance on what is being spent. The rate study is showing $6M where the capital budget should be. At this point, the Department is at $1.7M with a few months left which is not going to happen. The consultants are showing $6M and this is where it gets messed up Mr. Parrott said because the consultants are getting numbers that they are having to work with. Mr. Parrott used this year’s 92% variance because the Department has no expenses. The previous five (5) years showed expenses in the account. If there are no expenses, then the money will shoot up that results with the trend getting worse. There are other problems and this month’s budget has eight (8) missing funding. There are expenses but no budget and a $2M mistake in the budget is a problem. So far, DOW has pulled $24M from the public. The public is facing a $125M shortfall from the county. Money is shooting up without a good foundation and this is harmful to the public based on the budget. Mr. Parrott suggested if the Department had a $5M capital development fund, it could cover the preliminary design and scoping to start. There is $15M sitting in the Build America Bond (BAB) and $24M at the end of this year, the Department is sitting on $39M now. By getting the capital development fund, this money could move over with a position to look at the projects as they come up and decide how you want to finance it (i.e., bonding it could be cheaper). He added what you will not do is have this increased weight that shows up on everyone who is buying water. Mr. Parrott’s written testimony would be provided to the Board. Ms. Tokioka commented on slide 7 by looking deeper at the Capital Financing Plan. There are a lot of assumptions on the capital budget in not using bond funds and not having access to any grant funds in future years. There could be other options. Chair Shiraishi said the Board will be looking at the rate study again on the next Board agenda or at a Finance Committee meeting. ADJOURNMENT At 10:12 a.m., Chair Shiraishi adjourned the Workshop with no objections. Respectfully submitted, Approved, Edie Ignacio Neumiller Beth Tokioka Commission Support Clerk Secretary – Board of Water Supply

F. BOARD COMMITTEE REPORTS

1. Report of the Finance Committee of the County Board of Water Supply

a. Financial Management Planning and Water Rate Analysis for the Department of Water for July 2017 to June 2021 and submit an Impact Statement to the Small Business Regulatory Review Board

REPORT

PENDING

‐‐‐4398 Pua Loke Street, Lihu‘e, Kaua‘i, Hawai‘i or P. O. Box 1706, Lihu‘e, HI 96766‐5706‐‐‐

Phone No. (808) 245‐5400 – Administration FAX No. (808) 246‐8628 – Engineering/Fiscal/Shop FAX No. (808) 245‐5813

DEPARTMENT OF WATER County of Kaua‘i

“Water has no Substitute – Conserve It!”

MANAGER’S REPORT No. 16-38 March 24, 2017 Re: Discussion and Possible Action on the Proposed Rule Amendments to Part 5, Facilities Reserve Charge Section III, Applicability relating to Multi-Family Dwelling Units and Affordable Housing Units

RECOMMENDATION: The Department recommends that the Board discuss and possibly act on the proposed Rule amendments to Part 5, Facilities Reserve Charge, Section III, Applicability. FUNDING: N/A. BACKGROUND: On January 29, 2016 the Department received a memorandum from Mr. Dahilig and Mr. Rezentes, Jr. to propose amendments to Part 5 Section III of the Department’s Rules and Regulations relating to how the Facilities Reserve Charge (FRC) is assessed for multi-family units, additional dwelling units with existing meters on the parcel, and affordable housing units. During the July 22, 2016 Regular Board meeting, the Board motioned to hold a public hearing on the proposed changes to get the public’s comments. On September 7, 2016, the Department held a public hearing where three (3) people from the community testified in favor of the rule. Eleven (11) written testimonies were also submitted to the Department as of 4:39 p.m. that day. The Small Business Regulatory Review Board does not require a post-public hearing statement from the Department because the proposed rule change does not affect small business, does not implement a statue or ordinance, and is not being adopted pursuant to an emergency rule making. Adoption of the proposed changes will impact the Department’s FRC revenue stream. The Department requests discussion of potential funding avenues that may be utilized to make up the FRC shortfall to minimize future impacts to its water system capacity and capability. The following are the Department’s interpretation of the proposed rule changes:

Part Section Paragraph Existing

Rule Rule Change

5 III 3.c. None

The Facilities Reserve Charge for conversion of legally existing single-family units to a multi-family two dwelling unit structure, as provided by law, will be assessed at 50% of the Facilities Reserve Charge for multi-family units, per unit.

5 III 3.d. None

For projects developed by the County of Kaua'i Housing Agency or in partnership with the County of Kaua'i Housing Agency, and certified by the County of Kaua'i Housing Agency as affordable housing (defined by Kaua'i County Ordinance 7 A-1.3), the Facilities Reserve Charge shall be $4,940.00 per unit.

A comparison of the existing rule to the proposed amendment is shown below:

Manager’s Report No. 16-38 March 24, 2017 Page 2 of 4

4398 Pua Loke Street, Lihu‘e, Kaua‘i, Hawai‘i or P. O. Box 1706, Lihu‘e, HI 96766-5706---

Phone No. (808) 245-5400 – Administration FAX No. (808) 246-8628 – Engineering/Fiscal/Shop FAX No. (808) 245-5813

1. Paragraph 3.c.: Conversion of Single-Family Dwelling to Two-Unit Multi-Family Dwelling

Existing Rule Proposed Rule Unit 1 FRC $9,880 Unit 1 FRC $4,940 Unit 2 FRC $9,880 Unit 2 FRC $4,940

Subtotal $19,760 Subtotal $9,880 FRC Credit $14,115 FRC Credit $14,115 Total FRC $5,645 Total FRC $0

2. Paragraph 3.d.:

County Certified Affordable Housing FRC Existing Rule Proposed Rule

Single-Family $14,115 Single-Family $4,940 Multi-Family $9,880/Unit or Meter Cost Multi-Family $4,940/ Unit EVALUATION The intent of the proposed rule amendments is to assist in the development of affordable housing, but by reducing the FRC burden on developers there are negative revenue implications that the Board and Department must address. The following show the estimated revenue impacts: 1. Paragraph 3.c.:

Conversion of Single-Family Dwelling to Two-Unit Multi-Family Dwelling

Estimated Number of Conversions FRC Difference Total

15 $5,645 $84,675

30 $5,645 $169,350

45 $5,645 $254,025 2. Paragraph 3.d.:

County Certified Affordable Housing FRC – Lima Ola

Unit Type Number of Units Existing FRC Total Existing Proposed FRC Total Proposed FRC Difference

Phase 1

Single Family 38 $14,115 $536,370 $4,940 $187,720 $348,650

Multi-Family 111 $9,880 $1,096,680 $4,940 $548,340 $548,340

Subtotal $1,633,050 $736,060 $896,990

Phase 2

Single Family 75 $14,115 $1,058,625 $4,940 $370,500 $688,125

Multi-Family 97 $9,880 $958,360 $4,940 $479,180 $479,180

Subtotal $2,016,985 $849,680 $1,167,305

Phase 3

Single Family 34 $14,115 $479,910 $4,940 $167,960 $311,950

Multi-Family 102 $9,880 $1,007,760 $4,940 $503,880 $503,880

Subtotal $1,487,670 $671,840 $815,830

Phase 4




County Certified Affordable Housing FRC – Lima Ola

Unit Type Number of Units Existing FRC Total Existing Proposed FRC Total Proposed FRC Difference

Single Family 18 $14,115 $254,070 $4,940 $88,920 $165,150

Multi-Family 75 $9,880 $741,000 $4,940 $370,500 $370,500

Subtotal $995,070 $459,420 $535,650

TOTAL $6,132,775 $2,717,000 $3,415,775 The actual reduction in revenue associated with these two proposed rule amendments is not known at this time and may be difficult to estimate. The number of single family homeowners who will take advantage of the converting to a multi-family dwelling is unknown and the only known County certified affordable housing project is Lima Ola. Without an estimate the Department will not be able to determine the significance of the revenue reduction or developing a method to compensate for the reduction. The DOW submitted the attached proposed rule amendment to the Small Business Regulatory Review Board (SBRRB) for their review and comment on July 11th. The SBRRB chair reviewed the proposal and indicated that they did not see a negative effect on small business and there was no need to place the item on the Board’s agenda. During the September 23, 2016 Regular Board Meeting, the Board deferred the subject matter to the October Regular Board Meeting. DISCUSSION ITEMS: The following are potential Board discussion items:

1. Revenue recovery 2. Edits to amendments

OPTIONS: Option 1: Adopt the proposed Rule change and forward formal Rule to the County Clerk. Pro: 1. FRC rates will be reduced for projects as established in the proposed rule subsection c and d.

Con: 1. The Department will not be able determine revenue recovery options.

Option 2: Deny the proposed Rule change and revise language. Pros: 1. The Department will continue to work with the Board to address any factors as it relates to the proposed rule change. 2. The Department can discuss with the Board on revenue recovery options.

Con: 1. Proposed Rule change affecting the FRC rates as established in subsection c and d will be deferred from moving forward. Option 3: Deny the proposed Rule change. Pro: 1. Status quo. Con: 1. FRC rates will not be reduced for projects as established in the proposed rule subsection c and d.




Respectfully submitted,

Kirk Saiki, P.E. Manager and Chief Engineer KS/Mja/ED Attachment: Part 5, Facilities Reserve Charge Section III, Proposed Rule Amendment Mgrrp/March 2017/16-38/Discussion and Possible Action on Amendment to Part 5, Facilities Reserve Charge, Section III, Rules of the Board of Water Relating to Multi-Family Dwelling Units and Affordable Housing Units (02-25-16) (05-17-16) (07-21-16) (09-23-16) (10-28-16) (12-23-16)(2-24-17)(3-24-17):Mja

PART 5

FACILITIES RESERVE CHARGE IN THE COUNTY OF KAUAI

SECTION III – APPLICABILITY

1. The Facilities Reserve Charge shall be assessed against all new developments and subdivisions requiring supply of water from the County of Kauai, Department of Water, and existing developments requiring new or additional supply of water from the Department’s system. The Facilities Reserve Charge must be paid before water services are made available to the new or existing development.

2. The Facilities Reserve Charge shall be paid by all Applicants for new or additional water

service, including but not limited to the following: a. All irrigation services and/or meters. b. Additional buildings to be connected to existing services where additional

demands are indicated. The charges shall be based on the meter sizes required if the buildings were metered separately.

c. Additional dwellings connected to existing services and meters under the

categories of single family and multi-family residential units. The charges will be based on the established schedule of charges for the respective categories.

d. Changes in service that require an increase in meter size

e. Where an FRC was paid but a water meter was never installed to serve the subject property, the applicant shall pay the Facilities Reserve Charge in accordance with Part 5, Section IV (6) of these Rules.

3. The Facilities Reserve Charge shall apply to all Applicants for water service as follows:

a. For each parcel created by subdivision, including the first lot created; and for

every new single family residential dwelling unit not yet metered and a Facilities

Reserve Charge has not yet been paid, the applicable Facilities Reserve Charge shall be $14,115.00.

b. The Facilities Reserve Charge for multi-family and/or resort development will be

the cost of the approved meter size or the cost of $9,880.00 per unit or hotel room, whichever number is larger.

c. The Facilities Reserve Charge for conversion of legally existing single-family

units to a multi-family two dwelling unit structure, as provided by law, will be assessed at 50% of the Facilities Reserve Charge for multi-family units, per unit.

d. For projects developed by the County of Kaua'i Housing Agency or in partnership

with the County of Kaua'i Housing Agency, and certified by the County of Kaua'i Housing Agency as affordable housing (defined by Kaua'i County Ordinance 7 A-1.3_, the Facilities Reserve Charge shall be $4,940.00 per unit).

ce. For all other uses, the Facilities Reserve Charge shall be determined by the size of

the meter, as shown below. Meter sizes shall be determined by the Department and not by the Developer or Applicant.

Meter Size Amount 5/8” $ 14,115.00 ¾” $ 21,170.00 1” $ 35,290.00 1 ½” $ 70,580.00 2” $ 112,920.00 3” $ 225,840.00 4” $ 352,880.00 6” $ 705,750.00 8” $ 1,129,200.00

Facilities Reserve Charges are periodically adjusted by the Department. These adjustments may increase or decrease existing Facilities Reserve Charge amounts. Where adjustments to Facilities Reserve Charges result in decreases of such charges, no refund will be made of the difference between the higher, pre-existing charges and the lower, adjusted charges.

‐‐‐4398 Pua Loke Street, Lihu‘e, Kaua‘i, Hawai‘i or P. O. Box 1706, Lihu‘e, HI 96766‐5706‐‐‐ Phone No. (808) 245‐5400 – Administration FAX No. (808) 246‐8628 – Engineering/Fiscal/Shop FAX No. (808) 245‐5813



March 24, 2017 Re: Proposed Budget for FY 2017-2018 RECOMMENDATION: Board review and approval of the Department of Water (DOW)’s Proposed FY 2017-2018 Annual Operating and New Capital Outlay Budgets BACKGROUND: The Department of Water (“DOW”) maintains three different funds namely: Water Utility Fund (“WUF”), Facilities Reserve Charge (“FRC”) Fund, Build America Bond (“BAB”). The proposed FY 2017-2018 Budget is comprised of:

I. The Operating Budget. II. The New Capital Outlay and III. Rollover of Outstanding Purchase Orders (PO).

The rollover of outstanding PO’s is not available at this time but it will be presented separately as a supplemental budget after FY 2017 year end closing. I. The Operating Budget

The Water Utility Fund is the general operating account of the Department of Water. Revenues are generated from water sales through the operation of 13 different water systems island wide. The DOW provides an annual average of four billion gallons of water to over 21,000 customer accounts from single family dwellings to agricultural, commercial, government and other mixed- use accounts. The water rates currently used are based on the last rate increase effective on July 1, 2014. These rates were established through a five year Water Rate Study conducted by an Independent Professional Consultant in FY 2010. While the Department is undergoing another five year Water Rate Study, there is no scheduled water rate increase for the upcoming FY 2018. The average increase and/or decrease in annual water consumption within the three fiscal years 2015 – 2017 is within one percent plus or minus consistently. This trend of water usage was used as a basis for projecting a one percent decrease in estimated annual water usage for FY 2018. The chart below is a five year illustration of the actual water consumption in billion gallons from fiscal years ending 2012 – 2016 and projected water consumption for FY ending 2017 and 2018.

Draft Budget for Fiscal Year 2017 -2018 Page 2 of 9


A. PROJECTED RESOURCES:

DOW Available Resources is comprised of the following:

1. Unrestricted Fund Balance - $25,628,219.00 (estimated). DOW’s audited financial statements have an unrestricted beginning balance of $38,454,748.00 as of July 1, 2016. Of this amount, $5.9 million (M) and $4.3M were internally restricted for the Emergency Reserve Fund and the Debt Service Reserve Fund. In addition, $2.6M was reserved for the prior year’s encumbrances which gives the DOW a starting point for the estimated beginning fund balance of $25,628,219.00. This estimated beginning balance can either go up or down depending on the actual results of the projected revenues and expenses at the end FY 2017.


2. Operating Revenues $37,146,887.00 (projected)

2.1 Water Sales - $29,131,189.00. DOW is a self-supporting entity of the County of Kauai. As an enterprise fund, DOW generates revenues from the operation of various water systems island-wide through water sales. Revenues from water sales account for 78 percent of our projected revenues and receipts in FY 2018.

Water Sales projection for FY 2018 is $679 thousand (K) lower than the FY 2017 budget. This decrease in projection is based on the estimated consumption of 4.033 billion gallons at the end of FY 2017 with a one percent decrease. This assumption is based on the water usage for the past three years where a trend of 1 percent plus or minus was consistent. The comparative water usage chart above illustrates this trend. This estimate is comparable to FY 2016 actual water sales data which is reasonable because water rates are the same as there are no scheduled water rate increases in FY 2017 and 2018.

2.2 Revenue from Public Fire Protection - $2,122,038.00. The Revenues from Public Fire

Protection at $2,122,038.00 is non-cash revenue that we bill the County of Kauai for a total of 2,918 public fire hydrants and stand pipes that the department (DOW) maintains island wide. The County does not pay the DOW for this bill but in exchange, DOW benefits from the countywide services that the County of Kauai provides to the DOW and its staff. A contra-expenditure account offsets this revenue.

2.3 Grants - $5,104,765.00. DOW was awarded a grant by the State of Hawaii in the amount

of $4,450,000.00. Release of funds from this grant is contingent upon DOW’s budget approval and award of this project contract. In addition to the grant, DOW will receive a BAB Subsidy of $935,379.00; $654,765.00 or 70 percent which is allocated to WUF and the remaining 30 percent or $280,614.00 is allocated to FRC fund.

2.4 Other Revenues - $874,896.00. Other water revenues at $874,896.00 are derived from

projected installations, jobbing and late charges, interest income and gains or losses from the disposal of capital assets. In addition, DOW expects to collect receivables of $519,896 from Department of Water Supply, County of Maui for their proportionate share of Oracle and Service Cloud license fees.

3. Non-Revenue Cash Inflow – None. The Department of Water does not anticipating any State

Revolving Fund Loan or Bond Proceeds in FY 2018.

4. Transfers in – WUF - $2.1M (estimated) FRC Receipts are projected at $400K plus a 30 percent allocation of BAB subsidy of $280,614.00 with an estimated FRC beginning balance of $1.4M. The sum of these amounts is $2.08M which will be recorded as W/U “Transfers - In” if funds become available to reimburse WUF at the end of FY 2018 for FRC related debt service.


B. ALLOCATION OF PROJECTED RESOURCES:

Water Utility Fund – available resources is allocated as follows:

1. Operating Expenses - $27,475,066.00

The DOW’s operating expenses are summarized by major expenditure items or similar category for the purpose of this report. An Operating Expense Summary and an Operating Expense Detail are attached for your further review.

1.1 DOW’s Salaries and Wages for FY 17-18 are budgeted at $7,194,844.00 which is an increase of $612K from the prior fiscal year budget. This is equivalent to a 9.3 percent increase in budget from FY 2017. There is no scheduled salary increases for FY 2018 because all the negotiated contracts will end at the end of FY 2017. The different bargaining units are currently in contract negotiations and prior salary increases were at an average of 3.5% increase across the board. This average was used to project at 3.5 percent increase across the board for salaries and wages. There are five dollar funded positions in the prior year which are funded at 100 percent in this proposed budget, 18 vacancies altogether are funded at 100 percent;

1.2 The DOW’s FY 2018 employee benefits budget is $3,858,189.00, an increase of $693K dollars or 21.9 percent from FY 2017 budget. Salary increases have 3.5 percent related increases to FICA taxes and Employee Retirement System (ERS) benefits. In addition to the 3.5 percent


increase, employer contributions to ERS were increased from 17 percent to 24.75 percent. This increase is based on the ERS’s recommendation which they already submitted to the State’s legislature for approval. FICA taxes and retirement benefits are fixed percentage of total salaries while health premiums are fixed amounts based on plan subscriptions. Other Post-Employment Benefit (“OPEB”) costs were budgeted at $1M which fully funds the Annual Required Contribution (ARC) of DOW for DOW Retiree Health Care Plan using the actuarial valuation draft report as of July 1, 2015 provided by GRS Consultants and Actuaries.

1.3 Services, which include Professional Services, Accounting & Auditing, Other General Services, Public Relations and Miscellaneous Services totaled $3,765,594.00, an increase in budget of $189K from FY 2017 budget. Major projected expenditures under the Services category are:

1.3.1 Professional Services – General; this budget line item is increased by $285K as

compared to FY 2017 budget. 1.3.2 Accounting and auditing budget is decreased by $70K as compared to FY 2017

budget. The DOW budgeted for 2 years in FY 2017 to allow DOW to award the new auditing services contract for FY 2017, the same year that the services are contracted for.

1.3.3 Other services, general & billing – is a net decrease of $54.9K for FY 2018. 1.3.4 Public Relations, Procurement Advertising, Communications, Freight & Postage,

Rentals & Leases and Insurance account for $1.07M in the budget; a combined increase of $28.6K from FY 2017.

1.4 County Service Charge at $2.12M is a non-cash expenditure where revenues from public fire hydrants are billed to the County of Kauai and the same amount is charged as a contra-expenditure for services rendered by the County to DOW.

1.5 Utility Services budget at $2.78M decreased by $472K as compared to FY 2017. Decrease in utility costs reflects the effect lower gas prices and DOW cost saving initiatives.

1.6 Repairs & Supplies, which includes Repairs & Maintenance for water systems, Repairs & Maintenance – (other than water systems), Office & Operating Supplies, Fuel and Bulk Water Purchase have a total budget of $3.82M, a decrease of $573K from FY 2017.

1.7 Human Resources budget includes Books, Publications & Memberships, Training & Development, Travel & per diem and Meeting expenses for both staff and board members. Budget for this category increased by $61.7K from $238K in FY 2017 to $299K in FY 2018.

1.8 Interest Expense - total annual interest expense for FY 2018 is $3.64M, decreased by $169.6K from $3.81M in fiscal year 2017.

2. Debt Service – Principal - $4,835,459.00 Annual Debt Service Requirements (DSR) equals $8.48M; of this amount, $4.84M is payment for debt principal and $3.64M is payment for interest expense.

3. New Capital Outlay – Furniture, Fixture & Equipment (FF&E) & Technology - $1,366,800 FFE budget is $505K replacement, $120K new purchases and technology budget is $742K.


4. New Capital Outlay – CIP $ 32,040,500.00 The Water Utility Fund – New Capital Outlay - CIP is presented separately below. 5. Reserve Transfer - None In accordance with Board Policy 26 & 27, the Debt Service Reserve (DSR) and Emergency Reserve Fund (ERF) can both be reduced by $100K each based on the proposed operating budget and debt service requirements for FY 2018.

II. New Capital Outlay – All Funds

In addition to the operating expenses, debt service and reserve transfers, there is a substantial capital outlay budget. This presentation is a detailed breakdown of the New Capital Outlay.

The Department of Water (DOW) Capital Outlays are categorized as “Expansion” or “Rehabilitation & Replacement” (R&R). Each project is categorized before identifying the fund sources. Each Fund Source will be selected from one or more of the following based on available resources and purposes of the fund;

1.1 Water Utility Fund (WUF) 1.2 Facility Reserve Charge (FRC) Fund 1.3 Bond Fund 1.4 State Revolving Fund (SRF)


Capital Outlay budget are categorized and funded below as follows:

1. Miscellaneous Capital Purchases - Expansion - Rehabilitation and Replacements (“R&R”)

2. Capital Projects – R&R - Design - Construction

3. Capital Projects – Expansion

- Design - Construction

1. Capital Outlay / Water Utility Fund: $11,973,125.00

1.1 Capital Outlay – Furniture, Fixtures & Equipment (FFE) & Technology - $1,366,800.00

Replacements. $1,246,800.00. This amount is comprised of $742K budget for various Technology initiatives and $505K replacement costs for vehicles and equipment for the Operations division.

New Purchases. $120,000.00. This amount is comprised of $10K as needed services for

Construction and Management and $110K for new equipment in Operation’s division. 1.2 Capital Outlay- Capital Improvement Projects (CIP): R&R - $7,391,925.00 Design. R&R Projects have two (2) proposed projects for $300,800.00 Construction. R&R has 3 proposed projects for $7,091,125.00

1.3 Capital Outlay - CIP: Expansion – $3,214,400.00 Design budget. None Construction budget. A grant of $4.45M was released by the State of Hawaii for the design

and construction of a water pipeline connecting Hanapepe & Eleele. Of this project, 78 percent or $2.518M is expansion related. Since this project is funded by this grant, the FRC fund is no longer needed to fund this project.

2. Capital Outlay/ FRC Fund – $7,605,038.00. Our FRC fund is insufficient to fund the FY 2018

proposed expansion projects. To proceed with any of these projects, an Inter-fund transfer from Water Utility Fund to FRC fund will be required if these proposed projects will go out for bid. This will be done through a Manager’s Report to the Board of Water Supply for approval.

2.1 Capital Projects – Expansion - $7.68M Design budget - $79K Construction budget - $7.61M. This amount is to fund two (2) proposed construction projects.

3. Capital Outlay / BAB Fund- - $13,749,937.00

3.1 Capital Projects – R&R - $4,732,000.00 Design budget - None Construction budget – $4.73M. There are 3 proposed projects for this budget.


3.2 Capital Projects – Expansion - $9,017,937.00 Design budget – None Construction budget – $9.017M. There are five (3) proposed projects for this budget.

III. Rollover of Outstanding Purchase Orders (PO). The Rollover of Outstanding Purchase orders are contracts and other obligations of the DOW for which funds were encumbered but not spent. The yearend closing procedures are necessary to get a full accounting of outstanding PO’s hence; this component of the budget will be submitted at a later date. Thank you for your attention to these matters and we look forward to working together with you on the proposed budget. Respectfully submitted,

Marites Yano Waterworks Controller CONCURRED:

Kirk Saiki, P.E. Manager and Chief Engineer MY:ein Attachment: Proposed Budget for Fiscal Year 2017-2018 Mgrrp/March 2017/Proposed Budget for FY 2017-2018 (3-24-17):ein

Fund Balance Projections

Water Utility General Fund

Water Utility Emergency

Reserve

Water Utility Debt Reserve

**Facility Reserve

Charge FundBond Fund

State Revolving

FundTOTAL

Beginning Balances 7/1/16 $25,628,219 $5,900,000 $4,300,000 $1,399,872 $13,699,937 $0 $50,928,028

Fund Balance Restricted for Unexpended Prior Year Encumbrances

$2,626,529 $0 $0 $402,392 $2,633,120 $0 $5,662,041

Estimated Change in Fund Balances 6/30/17

-$2,626,529 $0 $0 -$402,392 -$2,633,120 -$5,662,041

Estimated Beginning Fund Balance - 7/1/17

$25,628,219 $5,900,000 $4,300,000 $1,399,872 $13,699,937 $0 $50,928,028

Revenues $37,232,887 $0 $0 $680,614 $50,000 $0 $37,963,501

Non- Revenue Cash - Inflow $0 $0

Transfers In $2,080,486 $0 $0 $0 $0 $2,080,486

Transfers (Out) $0 $0 -$2,080,486 $0 -$2,080,486

Adjusted Balance $64,941,592 $5,900,000 $4,300,000 $0 $13,749,937 $0 $88,891,529

Operating Expenses $27,475,066 $0 $0 $0 $0 $0 $27,475,066

Debt Principal Repayment $4,835,459 $0 $0 $0 $0 $0 $4,835,459

New Capital Outlay - FFE $1,366,800 $0 $0 $1,366,800

New Capital Outlay - CIP $10,606,325 $7,684,238 $13,749,937 $0 $32,040,500

Reserve Transfers -$200,000 $100,000 $100,000 $0 $0 $0 $0

Prior Year Encumbrances $0 $0 $0 $0

Supplemental Budget # 1 $0

Interfund Transfer $7,684,238 -$7,684,238 $0

Estimated Ending Balance - 6/30/18

$13,173,704 $5,800,000 $4,200,000 $0 $0 $0 $23,173,704

Calculation of DOW Reserves: current budget required balance budget required FY 2017

EMERGENCY Reserve = 25% of Operating Expenses net of Depreciation/Amortization & Interest Expense 23,185,965.60 $5,796,491 -$100,000

DSR = 50% of annual DSR budget 8,474,559.57 $4,237,280 -$100,000

-$200,000


** FRC fund balance is not sufficient to fund the Proposed Capital Outlay - Expansion Projects. An Interfund transfer through a Manager's Report will be required in order to proceed with any of the FRC Capital Outlay - Expansion projects.

FY 17-18

00 2017-18 Budget Summary


3/16/2017 1 of 15

Operating Budget

FY 2014-15 (Actual)

FY 2015-2016 Budget

FY 2015-2016 Actuals

FY 2016-2017 Budget

FY 2016-2017 YTD Actuals (As of

2/28/17)

FY 2017-2018 Proposed Budget

INCREASE (DECREASE)

% INC/ (DEC)

Budgeted Revenue from Operations

$32,756,288 $30,880,174 $33,581,263 $37,175,295 $20,800,968 $37,232,887 $57,593 0%

Water Sales $29,615,790 $26,549,659 $29,228,109 $29,810,007 $19,079,021 $29,131,189 -$678,818 -2%

Public Fire Hydrants, Investment Income & Misc Revenues

$2,349,243 $2,141,642 $2,670,149 $2,242,750 $1,666,164 $2,996,934 $754,184 34%

Grants $791,256 $2,188,873 $1,683,005 $5,122,538 $55,783 $5,104,765 -$17,773 0%

Budgeted Operating Expenses

$20,864,540 $27,880,247 $23,748,872 $27,003,532 $13,234,271 $27,475,066 $471,534 11%

Salaries (Regular & Special Wages) $5,006,205 $6,242,396 $5,463,282 $6,482,554 $3,280,643 $7,194,844 $712,290 11%

Other Operating Expenses $15,858,335 $21,637,851 $18,285,589 $20,520,978 $9,953,627 $20,280,222 -$240,756 -1%

Other (Sources)/ Uses $4,390,954 $5,783,163 $5,513,253 $9,167,296 $4,550,431 $9,285,459 $118,163 1%Debt Service - Principal $4,390,954 $4,483,163 $4,483,163 $4,717,296 $4,550,431 $4,835,459 $118,163 3%

State Grants - Capital Outlay $1,300,000 $1,030,090 $4,450,000 $0 $4,450,000 $0 0%

Estimated Net Proceeds from Operations (Fund Balance

Transfer)$7,500,794 -$2,783,237 $4,319,138 $1,004,467 $3,016,266 $472,362 -$532,105 -12%

Water Utility Fund

FY 17-18


Operating Budget

3/16/2017 2 of 15

Revenue Summary


FY 2015-2016 Budget


FY 2016-2017 Budget


FY 2017-2018 Proposed

REVENUESWater Utility Fund $32,756,288 $30,880,174 $33,581,263 $37,175,295 $20,800,968 $37,232,88710-00-00-400-000 Water Sales $29,615,790 $26,549,659 $29,228,109 $29,810,007 $19,079,021 $29,131,189

10-00-00-405-000 Revenue from Public Fire Protection $1,991,250 $1,989,642 $2,122,038 $1,991,250 $1,237,856 $2,122,038

10-00-00-410-000 Other Water Revenue $248,386 $120,000 $338,585 $150,000 $265,051 $250,000

10-00-00-430-000 Federal Grants $0 $0 $0 $0 $0 $0

10-00-00-432-000 State Grants $103,511 $1,500,000 $1,030,090 $4,450,000 $0 $4,450,000

10-00-00-440-000 Capital Contributions - Cash Receipts $615,588 $687,873 $635,696 $672,538 $55,783 $654,765

10-00-00-440-010 Capital Contributions - Non - Cash Receipts $0 $0 $0 $0 $0 $0

10-00-00-453-000 Net Increase / Decrease in Fair Value of Investments $41,463 $0 $15,165 $0 $0 $0

10-00-00-461-000 Investment Income $109,607 $30,000 $209,526 $100,000 $143,919 $100,000

10-00-00-470-000 Gain or Loss on Disposal of Capital Assets $0 $2,000 $0 $500 $18,554 $5,000

10-00-00-480-000 Gain or Loss from the Retirement of Debt $0 $0 $0 $0 $0 $0

10-00-00-490-000 Miscellaneous Revenues $30,694 $1,000 $2,054 $1,000 $784 $519,896

Water Utility Fund Bond and Loan Proceeds $0 $0 $0 $0 $0 $010-00-00-498-300 WU Bond Proceeds $0 $0 $0 $0 $0 $0

10-00-00-499-600 WU/ Loan Proceeds - SRF Loan $0 $0 $0 $0 $0 $0

FRC Fund $713,365 $788,231 $2,154,675 $993,981 $280,692 $680,61420-00-00-424-000 Facility Reserve Charge $429,900 $500,000 $1,882,234 $705,750 $256,785 $400,000

20-00-00-430-000 Federal Grants $276,518 $288,231 $272,441 $288,231 $23,907 $280,614

20-00-00-453-000 Net Increase / Decrease in Fair Value of Investments $0 $0 $0 $0 $0 $0

20-00-00-461-000 Investment Income $6,947 $0 $0 $0 $0 $0

Bond Fund $77,253 $100,000 $86,942 $100,000 $22,688 $50,00030-00-00-453-000 Net Increase / Decrease in Fair Value of Investments -$416,744 $0 -$242,299 $0 -$146,406 -$24,000

30-00-00-461-000 Investment Income (Net of custodial fees & other investment cost) $493,997 $100,000 $329,241 $100,000 $169,094 $74,000

SRF Fund $2,005,798 $0 $0 $0 $0 $060-00-00-430-000 SRF - Federal Grants $2,005,798 $0 $0 $0 $0 $0

60-00-00-453-000 Net Increase / Decrease in Fair Value of Investments $0 $0 $0 $0 $0 $0

FY 17-18


Revenue Summary

3/16/2017 3 of 15

Operating Expense Summary


FY 2015-2016 Budget


FY 2016-2017 Budget

FYTD Actual Exp. -As of 2/28/17


OPERATING EXPENSESWater Utility Fund $20,864,540 $27,880,247 $23,748,872 $27,003,532 $13,234,271 $27,475,066

510-010 Salaries & Wages (Regular & Compensated Leave) $4,175,159 $5,358,857 $4,665,226 $5,689,574 $2,753,797 $6,296,864

510-020 Temporary Assignment $78,574 $60,044 $55,974 $60,386 $20,509 $60,386

510-030 Overtime $586,511 $542,000 $564,122 $551,000 $401,053 $556,000

510-040 Special Pay $165,960 $181,495 $177,960 $181,594 $105,284 $181,594

520-040 Vacation & Compensatory Time Pay out $40,921 $100,000 $0 $100,000 $0 $100,000

530-010 FICA Taxes $345,291 $476,370 $374,248 $503,565 $233,045 $550,406

530-020 Retirement Contributions $740,082 $1,029,995 $1,166,860 $1,112,792 $540,041 $1,769,586

530-030 Life and Health Insurance $403,617 $567,885 $437,043 $565,869 $272,038 $521,197

530-040 Workers Compensation -$106,697 $0 $2,954 $0 $19,745 $0

530-050 Unemployment Compensation $15,000 $15,000 $0 $15,000 $310 $15,000

530-060 Post Employment Benefits (OPEB) $884,000 $914,000 $914,000 $968,000 $663,244 $1,002,000

540-010 Professional Services - General $645,584 $2,437,257 $543,373 $2,011,548 $296,986 $2,296,800

540-020 Professional Services - Accounting and Auditing $71,000 $100,000 $100,000 $190,000 $55,000 $120,000

541-010 Other Services - General $44,243 $82,636 $46,412 $77,200 $33,881 $71,186

541-020 Other Services - Billing Costs $166,885 $292,380 $185,723 $255,500 $128,022 $206,658

542-010 Public Relations - General $132,636 $272,850 $272,850 $78,500 $39,428 $92,850

542-020 Procurement Advertising $10,201 $4,700 $4,700 $10,000 $9,726 $10,000

543-000 Communication Services $107,486 $118,512 $105,092 $126,980 $75,972 $119,680

544-000 Freight and Postage Services $4,661 $14,250 $14,250 $9,500 $4,145 $15,120

545-000 Rentals and Leases $88,787 $187,880 $187,880 $117,400 $78,873 $133,300

546-000 Insurance $63,449 $710,000 $710,000 $700,000 $18,222 $700,000

547-000 County Service Charge $1,989,642 $1,989,642 $1,989,642 $1,991,250 $1,414,692 $2,122,038

551-000 Utility Services $2,964,602 $3,701,000 $3,701,000 $3,246,000 $1,618,833 $2,773,540

560-000 Repairs and Maintenance - Water System $208,798 $591,000 $591,000 $366,000 $36,636 $271,000

561-000 Repairs and Maintenance - Other than Water System $257,553 $431,720 $431,720 $821,510 $177,519 $740,200

562-000 Office Supplies $22,590 $45,000 $45,000 $44,367 $9,929 $22,000

563-000 Operating Supplies $923,727 $996,830 $826,458 $1,098,050 $520,589 $848,050

564-000 Fuel $111,959 $208,550 $208,550 $148,750 $41,983 $115,500

565-000 Bulk Water Purchase $1,573,111 $2,099,326 $1,517,937 $1,916,826 $1,075,037 $1,825,576

570-010 Books, Publications, Subscriptions, and Memberships $25,976 $30,949 $30,949 $29,860 $20,212 $30,670

570-020 Books, Publications, Subscriptions, and Memberships - Board $444 $1,025 $1,025 $1,500 $225 $1,025

571-010 Training and Development $52,391 $97,024 $61,895 $92,530 $49,079 $112,180

572-010 Travel and Per Diem $13,218 $81,125 $64,325 $79,720 $18,304 $114,050

572-020 Travel and Per Diem - Board $5,226 $17,175 $6,967 $20,210 $3,339 $24,420

573-010 Meeting Expense $33,907 $16,150 $16,150 $6,800 $2,034 $7,850

573-020 Meeting Expense - Board $4,670 $11,250 $11,250 $7,090 $2,304 $9,240

582-000 Interest Expense $4,013,376 $4,096,369 $3,716,337 $3,808,660 $2,494,233 $3,639,100

$4,390,954 $4,483,163 $4,483,163 $4,717,296 $4,550,431 $4,835,459

682-000 Debt Principal Repayment $4,390,954 $4,483,163 $4,483,163 $4,717,296 $4,550,431 $4,835,459

Water Utility Fund - Non Budgetary Operating Expenses $7,152,877 $7,323,987 $7,107,359 $7,964,750 $4,897,141 $7,964,750

Water Utility Fund - Bond and Loan Proceeds and Repayment

FY 17-18



3/16/2017 4 of 15



FY 2015-2016 Budget


FY 2016-2017 Budget

FYTD Actual Exp. -As of 2/28/17


OPERATING EXPENSES580-000 Depreciation $6,707,560 $7,323,987 $6,513,305 $7,314,750 $4,506,324 $7,314,750

581-000 Amortization $445,317 $0 $594,054 $650,000 $390,818 $650,000

580-000 Depreciation $0 $0 -$41,932 $0 -$24,460 $0

Items 601, 602 and 682 are balance sheet items that are tracked as revenues and expenses for convenience during the year.

FY 17-18



3/16/2017 5 of 15

Operating Expense Detail


FY 2015-2016 Approved Budget



FYTD Actual Exp. - As of 2/28/17)

Proposed Budget - FY 2017-2018

OPERATING EXPENSES (Detail)Water Utility Fund Operating Expenses $20,864,540 $27,880,247 $23,748,872 $27,003,532 $13,234,271 $27,475,066

510-010Salaries and Wages (includes compensated annual leaves and comp time.)

$4,175,159 $5,358,857 $4,665,226 $5,689,574 $2,753,797 $6,296,864

10-01-10-510-010 WU - Admin - Admin - Salaries and Wages $491,128 $741,245 $586,951 $787,453 $317,155 $806,519

10-02-10-510-010 WU - IT - Admin - Salaries and Wages $191,111 $189,779 $159,204 $159,424 $91,064 $203,117

10-10-40-510-010 WU - Qual - Purification - Salaries and Wages $199,766 $203,418 $208,980 $213,066 $123,073 $226,416

10-20-10-510-010 WU - Eng - Admin - Salaries and Wages $138,847 $253,399 $212,611 $288,109 $138,742 $381,854

10-21-10-510-010 WU - Const - Admin - Salaries and Wages $255,693 $346,466 $271,672 $473,518 $184,235 $475,413

10-22-10-510-010 WU - Plan - Admin - Salaries and Wages $295,073 $462,271 $337,425 $533,794 $241,373 $544,668

10-30-20-510-010 WU - Bill - Collection - Salaries and Wages $392,278 $438,527 $451,905 $458,705 $254,647 $475,698

10-31-10-510-010 WU - Acctg - Admin - Salaries and Wages $354,883 $412,135 $364,755 $478,657 $218,162 $484,255

10-40-30-510-010 WU - Ops - Source - Salaries and Wages $188,281 $216,495 $186,095 $213,702 $111,298 $319,046

10-40-40-510-010 WU - Ops - Purification - Salaries and Wages $177,108 $255,711 $212,103 $210,985 $108,134 $280,828

10-40-50-510-010 WU - Ops - PowerAndPump - Salaries and Wages $158,715 $174,074 $144,478 $181,422 $91,913 $241,694

10-40-60-510-010 WU - Ops - TandD - Salaries and Wages $1,332,276 $1,665,338 $1,529,047 $1,690,739 $874,001 $1,857,356

510-020 Temporary Assignment $78,574 $60,044 $55,974 $60,386 $20,509 $60,386

10-01-10-510-020 WU - Admin - Admin - Temporary Assignment $1,639 $1,000 $2,692 $1,000 $1,294 $1,000

10-02-10-510-020 WU - IT - Admin - Temporary Assignment $261 $500 $452 $500 $516 $500

10-10-40-510-020 WU - Qual - Purification - Temporary Assignment $1,547 $1,500 $1,400 $1,500 $796 $1,500

10-20-10-510-020 WU - Eng - Admin - Temporary Assignment $9,432 $6,000 $1,531 $6,000 $490 $6,000

10-21-10-510-020 WU - Const - Admin - Temporary Assignment $0 $5,000 -$3,315 $5,000 $72 $5,000

10-22-10-510-020 WU - Plan - Admin - Temporary Assignment $30,733 $10,000 $17,753 $10,000 $613 $10,000

10-30-20-510-020 WU - Bill - Collection - Temporary Assignment $2,673 $5,000 $3,105 $5,000 $2,584 $5,000

10-31-10-510-020 WU - Acctg - Admin - temporary Assignment $13,606 $12,000 $8,244 $12,000 $3,885 $12,000

10-40-30-510-020 WU - Ops - Source - Temporary Assignment $801 $544 $1,613 $886 $482 $886

10-40-40-510-020 WU - Ops - Purification - Temporary Assignment $376 $500 $551 $500 $714 $500

10-40-50-510-020 WU - Ops - PowerAndPump - Temporary Assignment $2,100 $3,000 $1,629 $3,000 $1,056 $3,000

10-40-60-510-020 WU - Ops - TandD -Temporary Assignment $15,405 $15,000 $20,319 $15,000 $8,006 $15,000

510-030 Overtime $586,511 $542,000 $564,122 $551,000 $401,053 $556,000

10-01-10-510-030 WU - Admin - Admin - Overtime $20,472 $20,000 $23,458 $20,000 $22,982 $20,000

10-02-10-510-030 WU - IT - Admin - Overtime $58,522 $50,000 $51,329 $50,000 $37,221 $50,000

10-10-40-510-030 WU - Qual - Purification - Overtime $2,976 $4,000 $1,513 $4,000 $1,030 $4,000

10-20-10-510-030 WU - Eng - Admin - Overtime $25,731 $26,000 $18,926 $30,000 $11,896 $30,000

10-21-10-510-030 WU - Const - Admin - Overtime $909 $25,000 $20,270 $30,000 $12,285 $35,000

FY 17-18



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OPERATING EXPENSES (Detail)10-22-10-510-030 WU - Plan - Admin - Overtime $32,294 $30,000 $22,801 $30,000 $6,721 $30,000

10-30-20-510-030 WU - Bill - Collection - Overtime $82,736 $60,000 $54,803 $60,000 $52,549 $60,000

10-31-10-510-030 WU - Acctg - Admin - Overtime $81,160 $70,000 $74,220 $70,000 $56,314 $70,000

10-40-30-510-030 WU - Ops - Source - Overtime $4,113 $6,000 $1,404 $6,000 $1,687 $6,000

10-40-40-510-030 WU - Ops - Purification - Overtime $44,568 $50,000 $53,859 $50,000 $29,383 $50,000

10-40-50-510-030 WU - Ops - PowerAndPump - Overtime $1,082 $1,000 $3,117 $1,000 $9,571 $1,000

10-40-60-510-030 WU - Ops - TandD - Overtime $231,948 $200,000 $238,422 $200,000 $159,414 $200,000

510-040 Standby Pay $165,960 $181,495 $177,960 $181,594 $105,284 $181,594

10-01-10-510-040 WU - Admin - Admin - Standby Pay $0 $0 $45 $197

10-40-40-510-040 WU - Ops - Purification - Standby Pay $11,678 $11,495 $11,630 $11,594 $6,536 $11,594

10-40-50-510-040 WU - Ops - PowerAndPump - Standby Pay $0 $0 $0 $0

10-40-60-510-040 WU - Ops - TandD - Standby Pay $154,282 $170,000 $166,285 $170,000 $98,552 $170,000

520-040 Vacation & Compensatory Time Payout $40,921 $100,000 $0 $100,000 $0 $100,000

10-01-10-520-040 WU - Admin - Admin - Vacation Payout $38,305 $90,000 $0 $90,000 $0 $90,000

10-01-10-520-040 WU - Admin - Admin - Compensatory Time Payout $2,616 $10,000 $0 $10,000 $0 $10,000

530-010 FICA Taxes $345,291 $476,370 $374,248 $503,565 $233,045 $550,406

10-01-10-530-010 WU - Admin - Admin - FICA $36,488 $65,962 $41,736 $69,497 $25,163 $70,955

10-02-10-530-010 WU - IT - Admin - FICA $17,693 $18,381 $14,747 $16,059 $9,271 $19,402

10-10-40-530-010 WU - Qual - Purification - FICA $14,950 $15,982 $15,141 $16,720 $9,121 $17,742

10-20-10-530-010 WU - Eng - Admin - FICA $12,280 $21,833 $16,999 $24,794 $10,949 $31,966

10-21-10-530-010 WU - Const - Admin - FICA $18,158 $28,800 $19,263 $38,902 $13,821 $39,429

10-22-10-530-010 WU - Plan - Admin - FICA $16,758 $38,424 $25,361 $43,895 $16,872 $44,727

10-30-20-530-010 WU - Bill - Collection - FICA $35,226 $38,520 $34,909 $40,063 $22,014 $41,363

10-31-10-530-010 WU - Acctg - Admin - FICA $31,350 $37,801 $30,371 $42,890 $19,619 $43,319

10-40-30-530-010 WU - Ops - Source - FICA $12,269 $17,062 $11,915 $16,875 $7,416 $24,934

10-40-40-530-010 WU - Ops - Purification - FICA $17,008 $24,305 $19,665 $20,891 $11,305 $26,234

10-40-50-530-010 WU - Ops - PowerAndPump - FICA $10,077 $12,450 $9,366 $14,185 $6,981 $18,796

10-40-60-530-010 WU - Ops - TandD - FICA $123,034.56 $156,851 $134,775.91 $158,794 $80,513.47 $171,540

530-020 Retirement Contributions $740,082 $1,029,995 $1,166,860 $1,112,792 $540,041 $1,769,586

10-01-10-530-020 WU - Admin - Admin - Retirement Contributions $45,611 $142,270 $395,793 $148,195 $55,409 $218,423

10-02-10-530-020 WU - IT - Admin - Retirement Contributions $39,766 $39,646 $34,561 $35,687 $21,777 $62,770

10-10-40-530-020 WU - Qual - Purification - Retirement Contributions $34,087 $34,471 $35,236 $37,156 $21,229 $57,399

10-20-10-530-020 WU - Eng - Admin - Retirement Contributions $24,467 $47,091 $35,370 $55,099 $24,526 $103,419

FY 17-18



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OPERATING EXPENSES (Detail)10-21-10-530-020 WU - Const - Admin - Retirement Contributions $43,184 $62,117 $45,787 $86,448 $32,655 $127,565

10-22-10-530-020 WU - Plan - Admin - Retirement Contributions $41,316 $82,875 $62,381 $97,545 $42,864 $144,705

10-30-20-530-020 WU - Bill - Collection - Retirement Contributions $78,028 $83,082 $81,948 $89,030 $51,260 $133,823

10-31-10-530-020 WU - Acctg - Admin - Retirement Contributions $70,728 $81,532 $71,398 $95,312 $46,177 $140,148

10-40-30-530-020 WU - Ops - Source - Retirement Contributions $31,969 $36,801 $30,638 $37,500 $19,368 $80,668

10-40-40-530-020 WU - Ops - Purification - Retirement Contributions $38,042 $52,422 $45,442 $46,423 $27,075 $84,873

10-40-50-530-020 WU - Ops - PowerAndPump - Retirement Contributions $25,607 $29,382 $23,588 $31,522 $16,864 $60,809

10-40-60-530-020 WU - Ops - TandD - Retirement Contributions $267,275 $338,306 $304,718 $352,876 $180,836 $554,983

530-030 Life and Health Insurance $403,617 $567,885 $437,043 $565,869 $272,038 $521,197

10-01-10-530-030 WU - Admin - Admin - Life and Health Insurance $34,583 $55,670 $41,061 $56,487 $27,947 $59,583

10-02-10-530-030 WU - IT - Admin - Life and Health Insurance $14,420 $14,467 $11,757 $11,634 $7,185 $16,176

10-10-40-530-030 WU - Qual - Purification - Life and Health Insurance $11,519 $11,480 $10,617 $11,480 $6,023 $10,177

10-20-10-530-030 WU - Eng - Admin - Life and Health Insurance $16,192 $25,069 $16,685 $25,069 $11,831 $28,048

10-21-10-530-030 WU - Const - Admin - Life and Health Insurance $15,365 $27,144 $17,729 $27,144 $8,353 $21,378

10-22-10-530-030 WU - Plan - Admin - Life and Health Insurance $27,046 $45,478 $41,232 $45,478 $29,175 $57,849

10-30-20-530-030 WU - Bill - Collection - Life and Health Insurance $36,894 $44,424 $36,095 $44,424 $19,606 $33,126

10-31-10-530-030 WU - Acctg - Admin - Life and Health Insurance $37,835 $49,237 $39,221 $49,237 $24,441 $49,467

10-40-30-530-030 WU - Ops - Source - Life and Health Insurance $32,296 $33,274 $24,851 $33,274 $16,631 $29,444

10-40-40-530-030 WU - Ops - Purification - Life and Health Insurance $9,904 $14,762 $12,345 $14,762 $7,829 $16,674

10-40-50-530-030 WU - Ops - PowerAndPump - Life and Health Insurance $21,186 $29,093 $16,800 $29,093 $10,649 $17,877

10-40-60-530-030 WU - Ops - TandD - Life and Health Insurance $146,378 $217,787 $168,650 $217,787 $102,370 $181,398

530-040 Workers Compensation -$106,697 $0 $2,954 $0 $19,745 $0

530-050 Unemployment Compensation $15,000 $15,000 $0 $15,000 $310 $15,000

10-01-10-530-050 WU - Admin - Admin - Unemployment Compensation $15,000 $15,000 $0 $15,000 $310 $15,000

530-060 Post-Employment Benefits (OPEB) $884,000 $914,000 $914,000 $968,000 $663,244 $1,002,000

10-01-10-530-060 WU - Admin - Admin - OPEB $884,000 $128,379 $914,000 $133,974 $67,462 $128,339

10-02-10-530-060 WU - IT - Admin - OPEB $32,288 $0 $27,124 $26,005 $32,321

10-10-40-530-060 WU - Qual - Purification - OPEB $34,609 $0 $36,250 $25,350 $36,029

10-20-10-530-060 WU - Eng - Admin - OPEB $43,112 $0 $49,018 $30,637 $60,763

10-21-10-530-060 WU - Const - Admin - OPEB $58,946 $0 $80,562 $39,628 $75,651

10-22-10-530-060 WU - Plan - Admin -OPEB $78,649 $0 $90,818 $50,487 $86,671

10-30-20-530-060 WU - Bill - Collection - OPEB $74,609 $0 $78,042 $62,474 $75,696

10-31-10-530-060 WU - Acctg - Admin - OPEB $70,119 $0 $81,437 $56,231 $77,058

FY 17-18



3/16/2017 8 of 15








OPERATING EXPENSES (Detail)10-40-30-530-060 WU - Ops - Source - OPEB $36,834 $0 $36,358 $22,498 $50,769

10-40-40-530-060 WU - Ops - Purification - OPEB $43,506 $0 $35,896 $32,731 $44,687

10-40-50-530-060 WU - Ops - PowerAndPump - OPEB $29,616 $0 $30,866 $20,678 $38,460

10-40-60-530-060 WU - Ops - TandD - OPEB $283,334 $0 $287,655 $229,062 $295,555

540-010 Professional Services - General $645,584 $2,437,257 $543,373 $2,011,548 $296,986 $2,296,800

10-01-10-540-010 WU - Admin - Admin - Professional Services - General $2,433 $263,250 $9,973 $290,800 $195 $290,800

10-02-10-540-010 WU - IT - Admin - Professional Services - General $168,675 $0 $0 $0 $0 $520,000

10-10-40-540-010 WU - Qual - Purification - Professional Services - General $61,372 $95,000 $79,673 $30,000 $7,448 $30,000

10-20-10-540-010 WU - Eng - Admin - Professional Services - General $173,528 $668,006 $141,545 $455,011 $30,191 $475,000

10-21-10-540-010 WU - Const - Admin - Professional Services - General $0 $290,000 $0 $200,000 $0 $50,000

10-22-10-540-010 WU - Plan - Admin - Professional Services - General $225,844 $585,000 $250,387 $779,736 $219,924 $595,000

10-30-20-540-010 WU - Bill - Collection - Professional Services - General $232 $105,001 $0 $0 $0 $50,000

10-31-10-540-010 WU - Acctg - Admin - Professional Services - General $13,500 $171,000 $61,795 $56,000 $39,228 $36,000

10-40-60-540-010 WU - Ops - TandD - Professional Services - General $0 $260,000 $0 $200,001 $0 $250,000

540-020 Professional Services - Accounting and Auditing $71,000 $100,000 $100,000 $190,000 $55,000 $120,000

10-31-10-540-020 WU - Acctg - Admin - Professional Services - Accounting and Auditing $71,000 $100,000 $85,284 $190,000 $55,000 $120,000

541-010 Other Services $44,243 $82,636 $46,412 $77,200 $33,881 $71,186

10-01-10-541-010 WU - Admin - Admin - Other Services $8,080 $21,836 $7,831 $16,300 $2,631 $5,286

10-30-20-541-010 WU - Bill - Collection - Other Services $10,200 $30,000 $17,501 $30,100 $18,987 $35,100

10-31-10-541-010 WU - Acctg - Admin - Other Services $25,637 $28,800 $20,581 $28,800 $11,663 $28,800

10-40-60-541-010 WU - Ops - TandD - Other Services $326 $2,000 $499 $2,000 $600 $2,000

541-020 Billing Costs $166,885 $292,380 $185,723 $255,500 $128,022 $206,658

10-30-20-541-020 WU - Bill - Collection - Billing Costs $166,885 $292,380 $185,723 $255,500 $128,022 $206,658

542-010 Public Relations - General $132,636 $272,850 $272,850 $78,500 $39,428 $92,850

10-01-10-542-010 WU - Admin - Admin - Public Relations - General $132,636 $272,850 $125,772 $78,500 $39,428 $92,850

542-020 Procurement Advertising $10,201 $4,700 $4,700 $10,000 $9,726 $10,000

10-01-10-542-020 WU - Admin - Admin - Procurement Advertising $10,201 $4,700 $5,747 $10,000 $9,726 $10,000

543-000 Communication Services $107,486 $118,512 $105,092 $126,980 $75,972 $119,680

10-01-50-543-000 WU/Admin/PowerAndPump - Communication Services $0 $0 $0 $7,000 $0 $0

10-02-10-543-000 WU - IT - Admin - Communication Services $69,039 $80,632 $69,786 $79,500 $52,163 $79,200

10-40-50-543-000 WU - Ops - PowerAndPump - Communication Services $38,447 $37,880 $35,306 $40,480 $23,809 $40,480

544-000 Freight and Postage $4,661 $14,250 $14,250 $9,500 $4,145 $15,120

10-01-10-544-000 WU - Admin - Admin - Freight and Postage $2,615 $8,460 $2,771 $4,000 $3,807 $13,120

FY 17-18



3/16/2017 9 of 15








OPERATING EXPENSES (Detail)10-02-10-544-000 WU - IT - Admin - Freight and Postage $143 $3,290 $24 $3,000 $0 $500

10-10-40-544-000 WU - Qual - Purification - Freight and Postage $1,903 $2,500 $1,300 $2,500 $338 $1,500

545-000 Rentals and Leases $88,787 $187,880 $187,880 $117,400 $78,873 $133,300

10-01-10-545-000 WU - Admin - Admin - Rentals and Leases $18,333 $22,000 $21,666 $22,400 $10,000 $53,300

10-02-10-545-000 WU - IT - Admin - Rentals and Leases $29,644 $95,880 $29,223 $45,000 $25,456 $30,000

10-40-60-545-000 WU - Ops - TandD - Rentals and Leases $40,810 $70,000 $35,383 $50,000 $43,417 $50,000

546-000 Insurance $63,449 $710,000 $710,000 $700,000 $18,222 $700,000

10-01-10-546-000 WU - Admin - Admin - Insurance $63,449 $710,000 $118,972 $700,000 $18,222 $700,000

547-000 County Service Charge $1,989,642 $1,989,642 $1,989,642 $1,991,250 $1,414,692 $2,122,038

10-00-10-547-000 WU - County Service Charge $1,989,642 $1,989,642 $2,122,038 $1,991,250 $1,414,692 $2,122,038

551-000 Utility Services $2,964,602 $3,701,000 $3,701,000 $3,246,000 $1,618,833 $2,773,540

10-01-10-551-000 WU - Admin - Admin - Utility Services $135,071 $210,000 $120,176 $200,000 $80,133 $177,540

10-40-50-551-000 WU - Ops - PowerAndPump - Utility Services $2,829,531 $3,491,000 $2,468,782 $3,046,000 $1,538,699 $2,596,000

560-000 Repairs and Maintenance - Water System $208,798 $591,000 $591,000 $366,000 $36,636 $271,000

10-40-50-501-000 W/U - Ops - Powerand Pump - Emergency Repairs $349,346 $0 $0 $0 $0 $0

10-40-50-560-000 WU - Ops - Source - Repairs and Maintenance - Water System $148,857 $425,000 $0 $200,000 $8,698 $100,000

10-40-60-560-000 WU - Ops - TandD - Repairs and Maintenance - Water System $59,941 $166,000 $10,265 $166,000 $27,938 $171,000

561-000 Repairs and Maintenance - Other than Water System $257,553 $431,720 $431,720 $821,510 $177,519 $740,200

10-01-10-561-000 WU - Admin - Admin - Repairs and Maintenance - Other than Water System $14,367 $21,000 $22,947 $37,200 $6,841 $32,440

10-02-10-561-000 WU - IT - Admin - Repairs and Maintenance - Other than Water System $128,227 $173,370 $97,639 $571,960 $69,393 $525,760

10-10-40-561-000 WU - Qual - Purification - Repairs and Maintenance - Other than Water System $1,896 $2,350 $1,475 $2,350 $1,464 $2,000

10-40-60-561-000 WU - Ops - TandD - Repairs and Maintenance - Other than Water System $113,063 $235,000 $88,558 $210,000 $99,821 $180,000

562-000 Office Supplies $22,590 $45,000 $45,000 $44,367 $9,929 $22,000

10-01-10-562-000 WU - Admin - Admin - Office Supplies $0 $0 $0 $14,367 $0 $0

10-31-10-562-000 WU - Accounting - Admin - Office Supplies $22,590 $45,000 $19,396 $30,000 $9,929 $22,000

563-000 Operating Supplies $923,727 $996,830 $826,458 $1,098,050 $520,589 $848,050

10-01-10-563-000 WU - Admin - Admin - Operating Supplies $199 $18,000 $2,701 $5,000 $1,396 $5,000

10-02-10-563-000 WU - IT - Admin - Operating Supplies $81,444 $77,500 $59,461 $68,000 $23,295 $58,000

10-10-40-563-000 WU - Qual - Purification - Operating Supplies $13,613 $16,000 $14,002 $15,000 $6,868 $15,000

10-20-10-563-000 WU - Eng - Admin - Operating Supplies $4 $1,080 $13 $300 $115 $300

10-21-10-563-000 WU - Const - Admin - Operating Supplies $1,436 $2,500 $2,536 $4,500 $1,269 $4,500

10-22-10-563-000 WU - Plan - Admin - Operating Supplies $73 $3,250 $1,096 $3,250 $346 $1,250

10-30-20-563-000 WU - Bill - Collection - Operating Supplies $1,710 $2,800 $1,214 $2,500 $2,209 $2,500

FY 17-18



3/16/2017 10 of 15








OPERATING EXPENSES (Detail)10-31-10-563-000 WU - Acctg - Admin - Operating Supplies $1,338 $4,700 $2,270 $3,500 $1,629 $2,500

10-40-30-563-000 WU - Ops - Source - Operating Supplies $146,329 $115,000 $133,429 $115,000 $31,764 $75,000

10-40-40-563-000 WU - Ops - Purification - Operating Supplies $33,943 $78,000 $57,876 $48,000 $19,869 $48,000

10-40-50-563-000 WU - Ops - PowerAndPump - Operating Supplies $40,477 $131,000 $102,417 $21,000 $19,127 $25,000

10-40-60-563-000 WU - Ops - TandD - Operating Supplies $223,300 $151,000 $449,443 $151,000 $146,326 $200,000

10-40-50-563-010 WU - Ops - PowerAndPump - Operating Supplies - Invty. Stock $0 $0 $0 $15,000 $5,032 $15,000

10-40-60-563-010 WU - Ops - TandD - Operating Supplie - Invty. Stock $379,862 $396,000 $0 $646,000 $261,345 $396,000

564-000 Fuel $111,959 $208,550 $208,550 $148,750 $41,983 $115,500

10-40-60-564-000 WU - Ops - TandD - Fuel $111,959 $208,550 $86,012 $148,750 $41,983 $115,500

565-000 Bulk Water Purchase $1,573,111 $2,099,326 $1,517,937 $1,916,826 $1,075,037 $1,825,576

10-40-30-565-000 WU - Ops - Source - Bulk Water Purchase (Reclass) $0 $0 $1,916,826 $1,075,037 $1,825,576

10-40-60-565-000 WU - Ops - TandD - Bulk Water Purchase $1,573,111 $2,099,326 $1,517,937 $0 $0

570-010 Books, Publications, Subscriptions, and Memberships $25,976 $30,949 $30,949 $29,860 $20,212 $30,670

10-01-10-570-010 WU - Admin - Admin - Books, Publications, Subscriptions, and Memberships $23,562 $25,289 $13,302 $25,550 $18,918 $26,860

10-02-10-570-010 WU - IT - Admin - Books, Publications, Subscriptions, and Memberships $0 $500 $118 $500 $0 $500

10-10-40-570-010 WU - Qual - Purification - Books, Publications, Subscriptions, and Memberships $0 $200 $0 $500 $0 $0

10-20-10-570-010 WU - Eng - Admin - Books, Publications, Subscriptions, and Memberships $0 $200 $16 $200 $0 $200

10-21-10-570-010 WU - Const - Admin - Books, Publications, Subscriptions, and Memberships $2,214 $2,850 $700 $1,700 $1,293 $1,850

10-30-20-570-010 WU - Bill - Collection - Books, Publications, Subscriptions, and Memberships $0 $500 $0 $0 $0 $350

10-31-10-570-010 WU - Acctg - Admin - Books, Publications, Subscriptions, and Memberships $200 $1,410 $390 $1,410 $0 $910

570-020 Books, Publications, Subscriptions, and Memberships - Board $444 $1,025 $1,025 $1,500 $225 $1,025

10-01-10-570-020 WU - Admin - Admin - Books, Publications, Subscriptions, and Memberships - Board $444 $1,025 $450 $1,500 $225 $1,025

571-010 Training and Development $52,391 $97,024 $61,895 $92,530 $49,079 $112,180

10-01-10-571-010 WU - Admin - Admin - Training and Development $11,358 $22,799 $13,220 $21,150 $4,535 $25,800

10-02-10-571-010 WU - IT - Admin - Training and Development $8,142 $18,650 $3,808 $12,000 $6,928 $12,000

10-10-40-571-010 WU - Qual - Purification - Training and Development $229 $2,820 $0 $3,500 $0 $3,500

10-20-10-571-010 WU - Eng - Admin - Training and Development $809 $1,130 $390 $1,130 $405 $1,130

10-21-10-571-010 WU - Const - Admin - Training and Development $1,300 $2,500 $1,415 $6,250 $4,275 $9,250

10-22-10-571-010 WU - Plan - Admin - Training and Development $7,224 $3,000 $7,066 $3,000 $14,025 $20,000

10-30-20-571-010 WU - Bill - Collection - Training and Development $868 $5,650 $686 $6,000 $75 $1,000

10-31-10-571-010 WU - Acctg - Admin - Training and Development $2,034 $2,975 $558 $2,000 $230 $2,000

10-40-60-571-010 WU - Ops - TandD - Training and Development $20,426 $37,500 $34,752 $37,500 $18,607 $37,500

572-010 Travel and Per Diem $13,218 $81,125 $64,325 $79,720 $18,304 $114,050

FY 17-18



3/16/2017 11 of 15








OPERATING EXPENSES (Detail)10-01-10-572-010 WU - Admin - Admin - Travel and Per Diem $7,166 $41,515 $25,109 $38,670 $15,160 $58,100

10-02-10-572-010 WU - IT - Admin - Travel and Per Diem $2,273 $0 $20 $0 $0 $0

10-20-10-572-010 WU - Eng - Admin - Travel and Per Diem $478 $3,760 $2,575 $3,760 $0 $3,760

10-21-10-572-010 WU - Const - Admin - Travel and Per Diem $1,857 $8,000 $0 $6,500 $213 $6,500

10-22-10-572-010 WU - Plan - Admin - Travel and Per Diem $0 $7,800 $0 $7,800 $0 $22,300

10-30-20-572-010 WU - Bill - Collection - Travel and Per Diem $0 $0 $0 $4,225 $0 $4,425

10-31-10-572-010 WU - Acc - Admin - Travel and Per Diem $1,444 $6,050 $5,009 $4,765 $0 $4,965

10-40-40-572-010 WU - Ops - Purification - Travel and Per Diem $0 $0 $0 $0 $0 $0

10-40-50-572-010 WU - Ops - PowerAndPump - Travel and Per Diem $0 $0 $0 $0 $0 $0

10-40-60-572-010 WU - Ops - TandD - Travel and Per Diem $0 $14,000 $6,518 $14,000 $2,930 $14,000

572-020 Travel and Per Diem - Board $5,226 $17,175 $6,967 $20,210 $3,339 $24,420

10-01-10-572-020 WU - Admin - Admin - Travel and Per Diem - Board $5,226 $17,175 $6,967 $20,210 $3,339 $24,420

573-010 Meeting Expense $33,907 $16,150 $16,150 $6,800 $2,034 $7,850

10-01-10-573-010 WU - Admin - Admin - Meeting Expense $27,973 $1,000 $1,090 $2,500 $2,034 $4,000

10-20-10-573-010 WU - Eng - Admin - Meeting Expense $0 $450 $0 $450 $0 $0

10-21-10-573-010 WU - Const - Admin - Meeting Expense $1,640 $6,000 $1,104 $3,250 $0 $3,250

10-31-10-573-010 WU - Acctg - Admin - Meeting Expense $2,169 $1,200 $180 $600 $0 $600

10-40-60-573-010 WU - Ops - TandD - Meeting Expense $2,125 $7,500 $913 $0 $0 $0

573-020 Meeting Expense - Board $4,670 $11,250 $11,250 $7,090 $2,304 $9,240

10-01-10-573-020 WU - Admin - Admin - Meeting Expense - Board $4,670 $11,250 $3,751 $7,090 $2,304 $9,240

582-000 Interest Expense $4,013,376 $4,096,369 $3,716,337 $3,808,660 $2,494,233 $3,639,100

10-00-00-582-000 WU - Interest Expense $4,013,376 $4,096,369 $3,716,337 $3,808,660 $2,494,233 $3,639,100

Water Utility Fund Bond and Loan Repayment $4,390,954 $4,483,163 $4,483,163 $4,717,296 $4,550,431 $4,835,459

682-000 Debt Principal Repayment $4,390,954 $4,483,163 $4,565,889 $4,717,296 $4,550,431 $4,835,459

10-00-00-682-000 WU - Debt Principal Repayment $4,390,954 $4,483,163 $4,565,889 $4,717,296 $4,550,431 $4,835,459

Water Utility Fund - Non Cash Operating Expenses $7,152,877 $7,323,987 $7,065,427 $7,964,750 $4,872,681 $7,964,750

10-00-90-580-000 WU - Depreciation - Depreciation $6,707,560 $7,323,987 $6,513,305 $7,314,750 $4,506,324 $7,314,750

10-00-90-581-000 WU - Depreciation - Amortization $445,317 $0 $594,054 $650,000 $390,818 $650,000

10-00-90-582-000 WU - Bond Inflows & Outflows $0 $0 -$41,932 $0 -$24,460 $0

FY 17-18



3/16/2017 12 of 15

New Capital Outlay

FY 2014- 2015 Actuals

FY 2015- 2016 Budget

FY 2015- 2016 Actual


FY 2016- 2017 Additons,

/Transfers In (Out),

Encumbrances

Proposed Budget FY 2017- 2018

Anticipated NTPs

CAPITAL Outlay (New Appropriations) $296,146 $1,963,973 $1,377,260 $2,050,855 $680,436 $1,366,800Water Utility Fund (Misc. Capital Purchases - Replacement) $290,925 $543,970 $780,622 $1,355,175 $296,881 $1,246,800

10-01-00-604-999 WU-Admin-RandR Capital Purchases $0 $0

10-02-00-604-999 WU-IT-RandR Capital Purchases $30,174 $406,000 $326,638 $715,175 $56,218 $741,800

10-21-00-604-999 WU-Const/Admin/Capital Purchases $0 $10,000 $0 $10,000 $1,141 $55,000

10-30-00-604-999 WU-Fiscal-RandR Capital Purchases $0 $27,970 $27,714 $0 $0 $0

10-40-00-604-999 WU-Ops-RandR Capital Purchases $260,751 $100,000 $426,269 $630,000 $239,522 $450,000

Water Utility Fund (Misc. Capital Purchases - New) $5,220 $1,420,003 $596,638 $695,680 $383,555 $120,00010-01-00-605-999 WU-Admin-RandR Capital Purchases $0 $0

10-02-00-605-999 WU-IT-Expansion Capital Purchases $0 $190,000 $0 $0 $0 $0

10-10-00-605-999 WU-Qual-Expansion Capital Purchases $5,220 $0 $0 $0 $0 $0

10-21-00-605-999 WU-Const/Admin/Capital Purchases $0 $10,000 $0 $10,000 $0 $10,000

10-30-00-605-999 WU-Fiscal-RandR Capital Purchases $0 $1,100,000 $502,507 $290,680 $312,086 $0

10-40-00-605-999 WU-Ops-Expansion Capital Purchases $0 $120,003 $94,131 $395,000 $71,469 $110,000

CAPITAL OUTLAY - CIP (New Appropriations) $0 $20,587,647 $7,719,937 $39,396,375 $1,227,895 $32,040,500

$0 $776,007 $97,779 $350,009 $13,994 $300,800

10-20-00-604-001 WU-Eng-ALLR-KW-07 Paua Valley Tank Repair $150,000 $150,000 $0 $0 Jan-17

10-20-00-604-005 WU-Eng-ALLR-Gate Valves-Hydrant Laterals, Poipu Rd $50,000 $0 $0 $0 in house

10-20-00-604-006 WU-Eng-34%R-PLH-28 Hanamaulu Main (Hoohana Street) $1 $1 $0 $0

10-20-00-604-007 WU-Eng-ALLR-WK-11a Upper Wailua Houselots Main Rpl $1 $1 $0 $0

10-20-00-604-009 WU-Eng-ALLR-Hanapepe Stream Crossing $0 $0 $0 $200,000

10-20-00-604-011 WU-Eng-ALLR-Jelly Factory BP Station Rehab $200,000 $0 $0 $0 in house

10-20-00-604-013 WU-Eng-ALLR-PLH-32 Rice St Kapule Intersection $1 $1 $0 $0

10-20-00-604-120 WU-Eng-Kilauea 1.0 MG tank (RR 10%) $15,000 $801 $0 $3,740 $0contract

amendment

10-20-00-604-146 WU-Eng-Hanapepe-Eleele Connecting Pipeline HE-1 and HE-10 (RR 12%) $27,000 $96,977 $0 $10,254 $0 encumbered

10-20-00-604-147 WU-Eng-Rehabilitate Puupilo Steel tank $250,000 $1 $0 $0

10-20-00-604-148 WU-Eng-Kuhio Hwy (Hardy-Oxford) 16" Main Replace (R&R 56% of $100K) $84,000 $1 $0 $100,800

10-20-00-604-149 WU-Eng-Kuhio Hwy (N. Papaloa to Waikaea Canal) Main Replace (RR 56%) $1 $1 $0 $0

10-20-00-604-150 WU-Eng-Makanui and Kuai Road Main Replacement (RR 37%) $1 $1 $0 $0

10-20-00-604-151KP-14a Koloa 6" and 12" Main Replacement plus additional area (Wailani and Waihohonou Roads part of KP-14) (RR 50%)

$1 $1 $0 $0

10-20-00-604-152 WU-Eng-Hoona, Hoone, Pane Road main replacement (RR 37%) $1 $1 $0 $0

10-20-00-604-157 Kilauea Wells MCC rehab $0 $200,000 $0 $0 Aug-16

Water Utility Fund (Misc. Capital Purchases - Expansion) $0 $010-20-00-605-017 18" Cane Haul Road Main

10-20-00-605-xxx Kuhio Hwy (Hardy-Oxford) 16" Main replacement (EXP 44% of $150K)

10-20-00-605-xxx Kilauea 1.0 MG tank (EXP 90%)

Water Utility Fund (Capital Projects - R&R - Construction) $0 $2,950,001 $892,868 $7,799,675 $315,299 $7,091,12510-21-00-604-017 WU/Cns/1.45%R-18In Cane Haul Main (1.45% RR of $3.15M) $0 $0 $0 $45,675 $0 $0 Mar-17

10-21-00-604-029 WU/Const/Capital Outlay/09-01, Yamada Tank, Clearwell & connecting PL $0 $1 $0 $4,700,000 $0 $4,860,025 March-17

10-21-00-604-033 WU-Cns-ALLR-13-07, Koloa Well D Repairs (s/b 20, per Dustin) $0 $300,000 $0 $450,000 $315,299 $0 Mar-17

10-21-00-604-035 WU-Cns-ALLR-XX-YY, HE-14, Eleele Booster Rehab $0 $350,000 $0 $550,000 $0 $577,500 March-17

10-21-00-604-102 WU-Cns-44%R-10-01 Ani-01b-Anini Rd WL DOW-Princvl $0 $1,000,000 $0 $572,000 $0 $0 Mar-17

10-20-00-604 - Water Utility Fund (Capital Outlay - Rehabilitation & Replacement- Design)

FY 17-18


New Capital Outlay

3/16/2017 13 of 15

New Capital Outlay







Encumbrances


Anticipated NTPs

10-21-00-604-132 WU-Cns-ALLR-13-05 Kolo Road Main (Kilauea School) $0 $1,300,000 $892,868 $0 $0 $0

10-21-00-604-146WU/Cns/78%RR/15-07/HE-01,HE-10, Reorganize Wtr Sys. PL connecting Hanapepe & Eleele (6" Main Repl) Ph I (County R/W)(78%RR of $1.9M)

$0 $0 $1,482,000 $0 $1,653,600 Dec-16

Water Utility Fund (Capital Projects - Exp - Construction) $0 $0 $0 $2,518,000 $0 $3,214,400

10-21-00-605-146WU/Cns/22%EXP/15-07/HE-01,HE-10, Reorganize Wtr Sys. PL connecting Hanapepe & Eleele (6" Main Repl) Ph I (County R/W)(22%EXP of $1.9M)

$0 $0 $0 $418,000 $0 $466,400 Dec-16

10-21-00-605-146WU/Cns/100%EXP/15-07/HE-01,HE-10, Reorganize Wtr Sys. PL connecting Hanapepe & Eleele (6" Main Repl) Ph II State R/W)

$0 $0 $0 $2,100,000 $0 $2,748,000 Mar-17

FRC Fund (Capital Projects - Expansion - Design ) $0 $1,144,016 $0 $455,015 $33,657 $79,20020-20-00-605-006 FRC-Eng-66%E-PLH-28 Hanamaulu Main (Hoohana Street) $1 $0 $1 $0 $0

20-20-00-605-010 FRC-Eng-ALLE-Wailua Homesteads 538 1.0 MG Tank $1 $0 $1 $0 $0

20-20-00-605-014 FRC-Eng-ALLE-Purchase Water System 1 $1 $0 $1 $0 $0

20-20-00-605-015 FRC-Eng-ALLE-Purchase Water System 2 $1 $0 $0 $0 $0

20-20-00-605-016 FRC-Eng-ALLE-Poipu 1 MG Storage Tank $1 $0 $1 $0 $0

20-20-00-605-017 FRC-Eng-ALLE-18IN Cane Haul Road Main $90,000 $0 $0 $0 $0 FY 2016

20-20-00-605-018 FRC-Eng-ALLE-H-08 Hanalei Well 2 $75,000 $0 $75,000 $0 $0 NTP Issued

20-20-00-605-019 FRC-Eng-E-Kapaia SWTP Expansion $1 $0 $1 $0 $0

20-20-00-605-120 FRC-Eng-Kilauea 1.0 MG tank (EXP 90%) $135,000 $0 $0 $33,657 $0 NTP Issued

20-20-00-605-146 FRC-Eng-Hanapepe-Eleele Connecting Pipeline HE-1 and HE-10 (EXP 88%) $198,000 $0 $0 $0 $0 July-15

20-20-00-605-148 FRC-Eng-Kuhio Hwy (Hardy-Oxford) 16" Main replacement (EXP 44% of $150K) $66,000 $0 $1 $0 $79,200 Feb-16

20-20-00-605-149 FRC-Eng-Kuhio Hwy (N. Papaloa to Waikaea Canal) Main Replacement (EXP 44%) $1 $0 $1 $0 $0

20-20-00-605-150 FRC-Eng-Makanui and Kuai Road Main Replacement (EXP 63%) $1 $0 $1 $0 $0

20-20-00-605-151 KP-14A Koloa 6" & 12" Main Repla + addt'l area (Wailani & Waihihinou Rds, prt of KP-14 (Exp 50%) $1 $0 $1 $0 $0

20-20-00-605-152 FRC-Eng-Hoona, Hoone, Pane Road main replacement (EXP 63%) $1 $0 $1 $0 $0

20-20-00-605-153 FRC-Eng-Haena 0.2 MG tank (EXP) $200,000 $0 $0 $0 $0 August-15

20-20-00-605-154 FRC-Eng-Drill and Test Kilauea Well #3 (EXP) $300,000 $0 $300,000 $0 $0 NTP Issued

20-20-00-605-155 FRC-Eng-Wainiha Well #4 (EXP) $80,000 $0 $80,000 $0 $0 NTP Issued

20-20-00-605-156 FRC-Eng-land acquisition for Kilauea Well #3 $1 $0 $1 $0 $0

20-20-00-605-156 FRC-England aqcuisition for jelly factory booster pump $1 $0 $1 $0 $0

20-20-00-605-156 FRC-Eng-land aqcuisition for Wailua Homesteads tank $1 $0 $0 $0 $0

20-20-00-605-156 FRC-Eng-land aqcuisition for Poipu tank $1 $0 $1 $0 $0

20-20-00-605-156 FRC-Eng-land acquisition for Haena 0.2 MG tank $1 $0 $1 $0 $0

20-20-00-605-156 FRC-Eng-land acquisition for SWTP expansion $1 $0 $1 $0 $0

FRC Fund (Capital Projects - Expansion - Construction) $0 $1 $0 $14,223,675 $0 $7,605,03820-21-00-605-017 FRC-Eng-ALLE-18IN Cane Haul Road Main $0 $0 $0 $3,195,675 $0 $0 Mar-1720-21-00-605-029 FRC-Cns-56%E-09-01 Yamada Tank Clearwell, Conn Pip $0 $1 $0 $300,000 $0 $7,290,038 May-17

20-21-00-605-102WU/Const/Capital Outlay/10-01 Ani-01b anini Rd. WL DOW -Princevl (56% Exp)

$0 $0 $0 $728,000 $0 $0 Jun-17

20-21-00-605-116WU/Const/Capital Outlay/WK-08-Kapaa Homestead 313' 1.0 MG Tank (Ornellas) (0% RR of $10M)

$0 $0 $0 $10,000,000 $0 $0 Feb-17

20-21-00-605-xxxHanapepe River Bridge, Kaumualii Hwy. Rt. 50, HI STP SR50 (1) Project, Hanapepe, Kauai, HI

$0 $0 $0 $0 $0 $315,000 Feb-17

Bond Fund (Capital Projects - R&R - Construction) $0 $4,630,848 $6,729,290 $4,649,000 $864,945 $4,732,00030-21-00-604-101 BAB-Cns-ALLR-10-01 Ani01a-Anini Kalihiwai 6IN Main $0 $1 $0 $0 $0 $0

30-21-00-604-102 BAB-Cns-44%R-10-01 Ani-01b-Anini Rd WL DOW-Princvl $0 $452,000 $0 $1,188,000 $0 $1,848,000 Sep-17

30-21-00-604-107 BAB-Cns-ALLR-XX-YY KP-09-MCC Chlor KoloaWell16-A,E $0 $1,600,000 $0 $1,750,000 $0 $1,750,000 Jan-18

30-21-00-604-109 BAB-Cns-19%R-XX-YYLO-08LO-10-Koloa Al.-Piko, Lawai $0 $563,847 $0 $0 $0 $0

FY 17-18


New Capital Outlay

3/16/2017 14 of 15

New Capital Outlay







Encumbrances


Anticipated NTPs

30-21-00-604-112 BAB-Cns-40%R-11-02 PLH-01a Grove Farm Tanks 1 - 2 $0 $800,000 $0 $1,080,000 $0 $1,134,000 Jul-17

30-21-00-604-114 BAB-Cns-ALLR-XX-YY PLH-39a-Lihue Baseyard Imprvmt $0 $0 $6,295,454 $0 $605,698 $0

30-21-00-604-120 BAB-Cns-10%R-0206WKK15-Kilauea 466 Tnk Puu Pane W3 $0 $250,000 $0 $400,000 $0 $0

30-21-00-604-129 BAB-Cns-ALLR-11-10 8IN WL Halewili, Kaum to HHale $0 $800,000 $433,837 $0 $259,247 $0

30-21-00-604-136 BAB-Cns-11%R-XX-YY H-05 Weke Anae Hee 6-8IN Mains $0 $165,000 $0 $231,000 $0 $0

Bond Fund (Capital Projects: Expansion - Design) $50,001 $0 $50,001 $0 $030-20-00-605-139 BAB-Eng-ALLE-Moloaa Tank Site Acquisition $1 $0 $1 $0 $0

30-20-00-605-140 BAB-Eng-ALLE-Koloa Well F Land Acquisition $50,000 $0 $50,000 $0 $0

Bond Fund (Capital Projects - Expansion - Construction) $0 $9,036,773 $0 $9,351,000 $0 $9,017,93730-21-00-605-102 BAB-Cns-56%E-10-01 Ani-01b-Anini Rd WL DOW-Princvl $0 $1,848,000 $0 $1,512,000 $0 $2,352,000 Sep-17

30-21-00-605-106 BAB-Cns-50%E-03-04 K05a-Kalaheo Tank 0.5MG 886FT $0 $1 $0 $0 $0 $0

30-21-00-605-109 BAB-Cns-81%E-XX-YYLO-08LO-10-Koloa Al.-Piko, Lawai $0 $2,403,770 $0 $0 $0 $0

30-21-00-605-110 BAB-Cns-ALLE-WK-08-Kapaa Homestead Tank (Ornellas) $0 $1 $0 $0 $0 $0

30-21-00-605-112 BAB-Cns-60%E-11-02 PLH-01a Grove Farm Tanks 1 - 2 $0 $1,200,000 $0 $1,620,000 $0 $1,701,000 Jul-17

30-21-00-605-118 BAB-Cns-ALLE-WK-39-Kapaa Homestead Well No. 4 $0 $1 $0 $750,000 $0 $0

30-21-00-605-120 BAB-Cns-90%E-0206WKK15-Kilauea 466 Tnk Puu Pane W3 $0 $2,250,000 $0 $3,600,000 $0 $0

30-21-00-605-136 BAB-Cns-89%E-XX-YY H-05 Weke Anae Hee 6-8IN Mains $0 $1,335,000 $0 $1,869,000 $0 $0

30-21-00-605-029 BAB-Cns-CO-09-01 Klaheo 1111' & 1112' WS Improv Pkg A,B,C $0 $0 $0 $0 $0 $4,964,937 Mar-18

SRF Fund (Capital Projects - R&R - Construction) $0 $2,000,000 $0 $0 $0 $060-21-00-604-114 SRF-Cns-ALLR-X-YY PLH-39a-Lihue Baseyard Imprvmts $0 $2,000,000 $0 $0 $0 $0

FY 17-18


New Capital Outlay

3/16/2017 15 of 15

REVENUES

Account Description FY 2014-2015

Actual

FY 2015-2016 Budget

FY 2015-2016 YTD Actual

FY 2016-2017 Budget



Water Utility Fund 32,756,288$ 30,880,174$ 33,581,263$ 37,175,295$ 20,800,968$ 37,232,887$

10-00-00-400-000 WU/Water Sales 29,615,790$ 26,549,659$ 29,228,109$ 29,810,007$ 19,079,021$ 29,131,189$

10-00-00-405-000 WU/Revenue from Public Fire Protection 1,991,250$ 1,989,642$ 2,122,038$ 1,991,250$ 1,237,856$ 2,122,038$

10-00-00-410-000 WU/Other Water Revenue 248,386$ 120,000$ 338,585$ 150,000$ 265,051$ 250,000$

10-00-00-430-000 WU/Federal Grants (Reclassed as capital contributions) -$ -$ -$

10-00-00-432-000 WU/State Grants 103,511$ 1,500,000$ 1,030,090$ 4,450,000$ 4,450,000$

10-00-00-440-000 WU/Capital Contributions - Cash Receipts 615,588$ 687,873$ 635,696$ 672,538$ 55,783$ 654,765$

10-00-00-440-010 WU/Capital Contributions - Non - Cash receipts -$ -$ -$ -$

10-00-00-453-000 WU/Net Increase in Fair Value of Investments 41,463$ 15,165$ -$ -$ -$

10-00-00-461-000 WU/Investment Income 109,607$ 30,000$ 209,526$ 100,000$ 143,919$ 100,000$

10-00-00-470-000 WU/Gain or Loss on Disposal of Capital Assets 2,000$ 500$ 18,554$ 5,000$

10-00-00-480-000 WU/Gain or Loss from the Retirement of Debt -$ -$ -$

10-00-00-490-000 WU/Miscellaneous Revenues 30,694$ 1,000$ 2,054$ 1,000$ 784$ 519,896$

Non-Revenue Cash Inflow -$ -$ -$ -$ -$

10-00-00-498-300 WU/Bond Proceeds - BAB -$ -$ -$ -$

10-00-00-499-600 WU/Loan Proceeds - SRF Loan -$ -$ -$

FRC Fund 713,365$ 788,231$ 2,154,675$ 993,981$ 280,692$ 680,614$

20-00-00-424-000 FRC/Facility Reserve Charge 429,900$ 500,000$ 1,882,234$ 705,750$ 256,785$ 400,000$

20-00-00-440-000 WU/Capital Contributions - Cash Receipts (BAB Subsidy) 276,518$ 288,231$ 272,441$ 288,231$ 23,907$ 280,614$

20-00-00-453-000 FRC/Net Increase in Fair Value of Investments -$ -$ -$

20-00-00-461-000 FRC/Investment Income 6,947$ -$ -$ -$

BAB Fund 77,253$ 100,000$ 86,942$ 100,000$ 22,688$ 50,000$

30-00-00-453-000 BAB/Net Increase in Fair Value of Investments (416,744)$ -$ (242,299)$ -$ (146,406)$ (24,000)$

30-00-00-461-000 BAB/Investment Income 493,997$ 100,000$ 329,241$ 100,000$ 169,094$ 74,000$

SRF Fund 2,005,798$ -$ -$ -$ -$

60-00-00-430-000 SRF/Federal Grants 2,005,798$

60-00-00-453-000 SRF/Net Increase in Fair Value of Investments -$ -$ -$ -$

FY 2017-2018 budget

00 Revenues

Revenues

3/16/2017 1 of 3

FY 2016 - 2017 Water Sales Projection WU/Water Sales

Estimated Water Sales - FY 2016- 2017 (see Sch. 1) 28,618,531.50

Estimated Water Sales Rate Increase (.1%) 28,618.53

Estimated Power Cost Adjustment (based on new water rate study) 484,038.72

Projected Water Sales 29,131,188.75

Sch. 1 Year To Date Water Sales (9 months)

July, 2016 to February, 2017 19,079,021.00

Monthly Average 2,384,877.63

Estimated Annual 28,618,531.50

Sch. 2 Estimated Rate Increase

Metered Consumption (in million gallons) FY 2016 FY 2017

July 400,235 363,695 (36,540)

August 391,830 335,456 (56,374)

September 327,625 371,437 43,812

October 314,456 344,542 30,086

November 350,842 349,909 (933)

December 287,033 304,246 17,213

January 322,421 316,392 (6,029)

February 320,287 314,462 (5,825)

March 326,596

April 356,954

May 324,624

June 325,343

Add: March to June (using 2016 actual)

March, 2017, estimated 326,596

April, 2017, estimated 356,954

May, 2017, estimated 324,624

June, 2017, estimated 325,343

4,048,246 4,033,656

Estimated increase in water usage (14,590)

Equivalent rate increase (decrease) -0.4%

Miscellaneous Revenues: 519,896

DWS share - 2017 Licenses 152,646

DWS share - 2018 Oracle Upgrade 225,000

2018 license fees 142,250

Oracle Cloud Services 284,500.00

Oracle Upgrade 450,000

Mythics 244,233

DWS share 62.50%

DOW share 37.50%

FY 2017-2018 budget

00 Revenues

projection calc

3/16/2017 2 of 3

Demand of DEPARTMENT OF WATER, COUNTY OF KAUAI

on the FINANCE DIRECTOR of the COUNTY OF KAUAI, STATE OF HAWAII, for the sum of

One million nine hundred ninety-one thousand two hundred fifty and no/100 DOLLARS

Fund Appropriation

ITEMS AND QUANTITY RATE AMOUNT TOTAL

2,580 6-inch Fire Hydrants $67.00 a month $804.00 2,074,320.00$

28 4-inch Fire Hydrants $23.00 a month $276.00 7,728.00$

310 Stand Pipes $10.75 a month $129.00 39,990.00$

TOTAL 2,122,038.00$

June 30, 2016

FY 2017-2018 budget

00 Revenues

Public fire hydrants

3/16/2017 3 of 3

ADMINISTRATION

Program Budget – FY 2017-2018 Program Description: The Department of Water (DOW) is a self-supporting entity of the County of Kaua'i. The DOW’s revenue is derived from water service sales with no direct subsidy from, or contributions to the County General Fund. In efforts to provide for adequate funding in the future to operate and maintain each water system, the DOW prepares revenue requirement analysis through its Facilities Reserve Charge and Financial Management Planning and Water Rate Analysis. The DOW periodically studies its Facilities Reserve Charge (FRC), which is a fee to be paid by new or existing developers needing additional water supply from the DOW’s dynamic water system of more than 400 miles of pipelines. Effective November 29, 2015 the Board of Water Supply, County of Kaua'i (BWS) modified the DOW’s FRC. The rules established are a result of years of effort by the DOW and the BWS to find the most equitable means of assessing the fees upon new users. The new fees are based upon a fee study conducted, in accordance with the Hawaii Revised Statutes, by a third party consultant that analyzed the costs of the expansion portions of the DOW’s Capital Improvement Projects (CIP) plan, and broke those costs down accordingly. The DOW established the water service rate structure in FY 2010 of which has ended in FY 2015. The DOW is currently exploring a financial management planning and water rate analysis to meet the revenue requirements of the DOW’s financial needs for the operation and maintenance by incorporating the financing requirements of the Capital Outlay Program for ongoing Replacement and Rehabilitation (R&R) Capital Projects and implementation of the existing Water Plan 2020 for the next five (5) FY. The Administration Division is responsible for the day to day management of the DOW including communication with the public, water service customers, and governmental organizations; personnel management; contract management; management of Board affairs; and providing service to, and oversight of, the operations of all the divisions of the DOW. Program Objectives: 1. Administration provides support to the BWS in its role to manage, control, and operate the waterworks of the County, and all property thereof; adoption of the DOW’s budget and establishment of water service rates and charges; and facilitate development and implementation of administrative rules and Board policies. 2. Administration administers the DOW’s staff and provides support for all of the divisions, through the provision of clerical, personnel, legal, Public Relations and Education, and IT services; coordination of Department-wide training and programs;

establishing goals, objectives, and assignments for the operating divisions; and providing operational financial and procurement oversight for the Department. 3. Administration provides leadership for the DOW’s community relations and intergovernmental coordination with federal, state, and county agencies and coordinates the disbursement of public information through community outreach initiatives. 4. Administration coordinates Department-wide initiatives and programs, including long range planning, development of business and capital improvement program strategies, staff and organizational development, water system security, and the adoption and integration of new technologies. Program Highlights: 1. Established in 1881, the American Water Works Association (AWWA) is the largest nonprofit, scientific and educational

association dedicated to managing and treating water that provides solutions to improve public health, protect the environment, strengthen the economy and enhance the quality of life. The DOW benefits from its membership to AWWA through the trainings focused on water resource, collective development of standards related to water systems, and resources available such as new technology, publications, and professional development.

2. The DOW is also a member of the Hawai'i Water Works Association (HWWA). HWWA is the local branch of AWWA. HWWA

is the initial point of contact for collaborating on/discussions related to updates to the water system standards, the improvement of water works operations and management, and government policies related to the stewardship of water.

3. The DOW continues to provide leadership in emergency preparedness through its participation in the County’s Energy and Utility

Council. 4. In FY16-17, the DOW became a member upon the establishment of the Water Security Advisory Group pursuant to Act 172, SLH

2016 which requires the Department of Land and Natural Resources to establish at two-year pilot program to enable public-private partnerships that increase the water security by providing matching state funds for projects and programs that will increase the recharge of groundwater resources; encourage the reuse of water and reduce the use of potable water for landscaping irrigation; and improve the efficiency of potable and agricultural water use.

5. The DOW has also began actively participating in the establishment of the Water Loss Control Committee pursuant to Act 169,

SLH 2016 which requires the Commission on Water Resource Management to establish a program to provide technical assistance to counties and public water systems to implement standardized water audits of public water systems. This water audit program is effective January of 2018.

6. The DOW is a member of the Hawai'i Community Foundation’s Fresh Water Council which is comprised of agriculture, private

landowners, scientists, and other government official stakeholders. The team’s approach is to create innovative ways to improve Hawai'i’s ability to capture, reuse, and store fresh water for future security. The Council’s target is identified in three strategies: Conservation, Recharge, and Reuse and through their expertise and recommendations has provided a clearer vision for policy makers and has helped support state laws that lays a foundation for sustainable water future for the state.

General Expenses - Admin


Actual 2015-2016 Budget

2015-2016

Actuals 2016-2017 Budget

2016-2017

YTD Actual 2017-2018 Budget

Water Utility Fund as of 2/28/17

10-01-10-540-010 WU/Admin/Admin/Professional Services - General 2,433$ 263,250$ 9,973$ 290,800.00$ 194.50$ 290,800.00$

10-01-10-541-010 WU/Admin/Admin/Other Services - General 8,080$ 21,836$ 7,831$ 16,300.00$ 2,630.51$ 5,286.00$

10-01-10-542-010 WU/Admin/Admin/Public Relations 132,636$ 272,850$ 125,772$ 78,500.00$ 39,428.03$ 92,850.00$

10-01-10-542-020 WU/Admin/Admin/Procurement Advertising 10,201$ 4,700$ 5,747$ 10,000.00$ 9,725.55$ 10,000.00$

10-01-50-543-000 WU/Admin/Admin/Communication Services -$ -$ -$ 7,000.00$ -$ -$

10-01-10-544-000 WU/Admin/Admin/Freight and Postage Services 2,615$ 8,460$ 2,771$ 4,000.00$ 3,806.82$ 13,120.08$

10-01-10-545-000 WU/Admin/Admin/Rentals and Leases 18,333$ 22,000$ 21,666$ 22,400.00$ 9,999.90$ 53,300.00$

10-01-10-546-000 WU/Admin/Admin/Insurance 63,449$ 710,000$ 118,972$ 700,000.00$ 18,222.21$ 700,000.00$

10-01-10-551-000 WU/Admin/Admin/Utility Services 135,071$ 210,000$ 120,176$ 200,000.00$ 80,133.42$ 177,540.00$

10-01-10-561-000 WU/Admin/Admin/Repairs and Maintenance - Other than Water System 14,367$ 21,000$ 22,947$ 37,200.00$ 6,840.79$ 32,440.00$

10-01-10-562-000 WU/Admin/Admin/Office Supplies -$ -$ -$ 14,367$ -$ -$

10-01-10-563-000 WU/Admin/Admin/Operating Supplies 199$ 18,000$ 2,701$ 5,000.00$ 1,395.85$ 5,000.00$

10-01-10-570-010 WU/Admin/Admin/Books, Publications, Subscriptions, and Memberships 23,562$ 25,289$ 13,302$ 25,550.00$ 18,918.45$ 26,860.00$

10-01-10-570-020 WU/Admin/Admin/Books, Publications, Subscriptions, and Memberships - Board 444$ 1,025$ 450$ 1,500.00$ 225.00$ 1,025.00$

10-01-10-571-010 WU/Admin/Admin/Training and Development 11,358$ 22,799$ 13,220$ 21,150.00$ 4,535.32$ 25,800.00$

10-01-10-572-010 WU/Admin/Admin/Travel and Per Diem 7,166$ 41,515$ 25,109$ 38,670.00$ 15,160.23$ 58,100.00$

10-01-10-572-020 WU/Admin/Admin/Travel and Per Diem - Board 5,226$ 17,175$ 6,967$ 20,210.00$ 3,339.45$ 24,420.00$

10-01-10-573-010 WU/Admin/Admin/Meeting Expense 27,973$ 1,000$ 1,090$ 2,500.00$ 2,034.47$ 4,000.00$

10-01-10-573-020 WU/Admin/Admin/Meeting Expense - Board 4,670$ 11,250$ 3,751$ 7,090.00$ 2,304.37$ 9,240.00$

OPERATING EXPENSES 467,783$ 1,672,149$ 502,445$ 1,502,237.00$ 218,894.87$ 1,529,781.08$

10-01-00-604-999 WU/Admin/Capital Outlay - Rehab and Replace/PPE -$ -$ -$ -$ -$ -$

10-01-00-605-999 WU/Admin/Capital Outlay - Expansion/PPE -$ -$ -$ -$ -$ -$

CAPITAL PURCHASES -$ -$ -$ -$ -$

SUMMARY OF OPERATING EXPENSES 467,783$ 1,672,149$ 502,445$ 1,502,237.00$ 218,894.87$ 1,529,781.08$

SUMMARY OF CAPITAL PURCHASES -$ -$ -$ -$ -$ -$

OPERATING EXPENSES PLUS CAPITAL OUTLAY 467,783$ 1,672,149$ 502,445$ 1,502,237.00$ 218,894.87$ 1,529,781.08$

FY 2017 - 2018 budget

01- Admin - Admin

Admin Expenses

3/16/2017 1 of 21

01- Admin - Admin.xlsx#'10-01-00-604-999 '!A1


TOTAL:WU/Admin/Admin/Professional Services - General

$2,433 $263,250 $9,973 $290,800 $194.50 $290,800 Admin Expenses'

Line Item NotesFY 2014-2015

ActualsFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget

FY 2016-2017 YTD Actuals

as of 2/28/17


New Request?

Special Counsel $100,000 $100,000 $0.00 $100,000.00 No

Legislative Liaison $10,000 $30,000 $0.00 $30,000.00 No

Professional Facilitator for Public meetings $2,000

Cultural Services Blessing, Info, etc. $500 $0 $0

Other Services - Board Performance Audit $150,000 $150,000 $0.00 $150,000.00 No

HR Related ServicesPre-Employment and Reasonable Suspicion; Drug & Alcohol Testing

$750 $800 $194.50 $800.00 No

Arbitration Attorney Fees $0 $10,000 $0.00 $10,000.00 No

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-540-010

3/16/2017 2 of 21


TOTAL:WU/Admin/Admin/Other Services - General

$8,080 $21,836 $7,831 $16,300 $2,631 $5,286 Admin Expenses'!A1


ActualFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget

FY 2016-2017 YTD Actualsas of 2/28/17


Budget

New Request?

Fire and Burglar Alarm Service $8,000 $ 10,000 $ 4,185.57 No

Solid Waste Disposal Services Garden Island Disposal $5,000 $ 6,300 $ 1,099.96 No

Miscellaneous Contractual Service subject to Board Policy #3

$8,606 $ - $ - No

contingency $230 $ - No

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-541-010

3/16/2017 3 of 21


TOTAL: WU/Admin/Admin/Public Relations $132,636 $272,850 $125,772 $78,500 $39,428 $92,850 Admin Expenses'!A1

Line Item Notes FY 2014-2015 ActualFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget


as of 2/28/17


New Request?

Public Relations ProgramsAdvertising; Promotional & Education Materials (logo items, giveaways, publications, brochures, meeting supplies, presentation supplies, displays, etc.)

$25,350 $25,350 $41,000 No

Water Conservation Program Summer Conservation Program; DOW Water Conservation Plan $20,000 $15,000 $0 No

Project WET Make-A-Splash, Project WET Outreach $20,000 $20,000 $15,000 No

Water Conservation District (EWSWD)

Grant $7,500 $7,500 $7,500 No

Public Meeting Facilitator for Public meetings $500 $500 No

Cultural Services Blessing, Info, etc. $0 $6,050 $3,850 No

TrainingTravel and training for PR staff (PWET Coference, etc ) (moved to admin's travel and training budget)

$4,100 $0 No

Blackboard Connect CTY Contract for County Mass Notification System - Blackboard Connect CTY $0 $200,000 $0 $0 $25,000 Yes

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-542-010

3/16/2017 4 of 21


TOTAL:WU/Admin/Admin/Procurement Advertising

$10,201 $4,700 $5,747 $10,000 $9,726 $10,000 Admin Expenses'!A1


BudgetFY 2015-2016

ActualsFY 2016-2017

Budget


as of 2/28/17


New Request?

PublicationsAll Divisions - Legal Ads for Solicitation, Public Notices for Projects, Proposals for all Divisions including Board Notices

$4,700 $10,000 $10,000.00 No

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-542-020

3/16/2017 5 of 21


TOTAL:WU/Admin/Admin/Communication Services

$0 $0 $0 $7,000 $0.00 $0.00 Admin Expenses'!A1


ActualFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget


as of 2/28/17


New Request?

Cellular Phone15 basic, 24 Smart Phones, 3 Alarm Circuits (Pua Loke/Kōloa/Ornellas Tank), SCADA Alarm

$0 No

Hot Spot/Ipads/Other11 ipads (7 for Board, 1 Mgr, 1 Deputy, 1 DCA, 1 extra), Raven, 12 Mifi, Aircard, Non-Branded EVDO

$0 No

Other Charges New Equipment, Replacement, Accessories $5,000 $0.00 $0.00 No

Contingency $2,000 $0.00 $0.00 No

FY 2017 - 2018 budget

01- Admin - Admin

10-01-50-543-000

3/16/2017 6 of 21


TOTAL: WU/Admin/Admin/Freight and Postage Services $2,615 $8,460 $2,771 $4,000 $3,807 $13,120 Admin Expenses (Kirk)'!A1


ActualFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget



New Request?

NEOPOST - Departmental PostageOffice communication not Including Water Bills; Includes Governmental Records, Water System Standards, Water Quality Reports, etc, Ink Cartridge.

$8,460 $3,650 $12,770.08 No

Postal Box Rental $ 250 $250.00 No

Bureau Copy Request $100 $100.00 No

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-544-000

3/16/2017 7 of 21


TOTAL: WU/Admin/Admin/Rentals and Leases $18,333 $22,000 $21,666 $22,400 $10,000 $53,300 Admin Expenses (Kirk)'!A1


ActualFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget



New Request?

Lease Agreement with UH Puhi Well 3 $1,000 $1,000 $0.00 $1,000.00 No

Lease Agreement Kilauea Booster Pump

$1,000 $1,000 $0.00 $1,000.00 No

License Fee Agreement McBryde Trust

$1700X12 $20,000 $20,400 $9,999.90 $20,400.00 No

Lease Agreement with Grove Farm Kōloa Wells 16 A, B, & E $0.00 $30,900.00 YES

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-545-000

3/16/2017 8 of 21


TOTAL: WU/Admin/Admin/Insurance $63,449 $710,000 $118,972 $700,000 $18,222 $700,000 Admin Expenses (Kirk)'!A1


ActualFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget


as of 2/28/17


New Request?

Insurance and Bonds

General, Excess, Liability/Property Insurance and Provision **A provision of $100,000 each is procvided annually to cover both premium and reserves for General Liability and Property Insurance; the Department of Water in conjunction with the County of Kauai is self-insured for liability and automobile insurance. Excess coverage after a certain limit is obtained. Increase budget to $500K to match deductible from Insurance.

$500,000 $500,000 $0.00 $500,000.00 No

Small ClaimsSmall Claims fund per Board Policy #25 authorizing the County Attorney to investigate, settle and pay all claims filed against the Board of Water Supply where such claims amount to $10,000

$10,000 $10,000 $98.21 $10,000.00 No

Board Approved Claims Claims outside of the County Attorney's discretion. $50,000 $40,000 $0.00 $40,000.00 No

Deductibles General Liability, Workers Comp, etc $150,000 $150,000 $18,124.00 $150,000.00 No

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-546-000

3/16/2017 9 of 21


TOTAL: WU/Admin/Admin/Utility Services $135,071 $210,000 $120,176 $200,000 $80,133 $177,540 Admin Expenses (Kirk)'!A1


ActualFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget


as of 2/28/17


New Request?

Electricity Front/Back Office & Microlab Building $210,000 $ 200,000.00 $69,657.67 $154,440.00 No

Water -$ $6,769.49 $14,916.00 Yes

Puhi Sewer & Water

-$ $3,706.26 $8,184.00 Yes

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-551-000

3/16/2017 10 of 21


TOTAL:WU/Admin/Admin/Repairs and Maintenance - Other than Water System

$14,367 $21,000 $22,947 $37,200 $6,841 $32,440 Admin Expenses (Kirk)'!A1


ActualFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget


as of 2/28/17


New Request?

Air Conditioning Maintenance & Service Calls $16,000 $19,200 $2,370.00 $22,920.00 No

Elevator Maintenance and Saftey Test Fees $3,000 $6,000 $4,470.79 $9,520.00 No

Kauai Fire Protection Maintenance $2,000 $2,000 $0.00 $0.00 No

Building Equipment Repairs (Emergency Repairs will be from Operations Capital Budget) $0.00 $10,000.00 $0.00 $0.00 No

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-561-000

3/16/2017 11 of 21


TOTAL: WU/Admin/Admin/Office Supplies $0 $0 $0 $14,367 $0 $0 Admin Expenses (Kirk)'!A1


ActualFY 2015-2016

BudgetFY 2015-2016

Actual FY 2016-2017

Budget



Budget

New Request?

Copy Paper $0 $0 $0 $14,367 No

Office SuppliesPens, Pencils, Writing Pads, Binders, Storage Boxes, Folders, Note Pads, Etc

$0 $0 $0 $0 No

Freight (Office Supplies) $0 $0 $0 $0 No

Office and Desk Accessories $0 $0 $0 $0 No

Miscellaneous Forms Letterheads, envelopes, booklet covers $0 $0 $0 $0 No

Janitorial Supplies $0 $0 $0 $0 No

contingency $0 $0 $0 $0 Yes

Zee Medical Front Office $0 $0

FY 14-15 moved budget from Admin to Fiscal

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-562-000

3/16/2017 12 of 21


TOTAL: WU/Admin/Admin/Operating Supplies $199 $18,000 $2,701 $5,000 $1,396 $5,000 Admin Expenses (Kirk)'!A1


ActualFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget



Budget

New Request?

Operating Supplies/Equipment

With expected vacancies, safety supplies, dual monitors, screen protectors, working table, notarial supplies, phone accessories etc.

$18,000 $5,000.00 $5,000.00 No

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-563-000

3/16/2017 13 of 21


TOTAL:WU/Admin/Admin/Books, Publications, Subscriptions, and Memberships



ActualFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget


as of 2/28/17


New Request?

AWWA Membership Annual Membership Dues for the DOW $3,100 $3,500 $3,500.00 No

Books and SubscriptionsBooks for ALL DIVISIONS - Library, Subscriptions for TGI, STAR, ENR, Pacific Buisiness News, HR, Manuals, Guide books, etc.

$2,500 $2,500 $4,000.00 No

Water Research Foundation Annual Membership Dues for the DOW $10,800 $10,500 $10,500.00 No

Hawaii State Bar Association Annual Association Dues $600 $700 $700.00 No

Westlaw / Thomson Reuters County Attorney Dues $95.21 * 12 (months) $1,200 $1,200 $1,200.00 No

Hawaii Rural Water Association Annual Membership Dues for the DOW $6,600 $6,600 $6,600.00 No

AWWA Membership Individual Membership Dues for Manager & Deputy-Manager (*included in DOW membership package)

$150 $200 $0.00 No

SHRM Society for for Human Resource Management Membership Dues $190 $200 $200.00 No

IPMA-HR International Public Management Association for HR Membership Dues $149 $150 $160.00 No

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-570-010

3/16/2017 14 of 21


TOTAL:WU/Admin/Admin/Books, Publications, Subscriptions, and Memberships - Board

$444 $1,025 $450 $1,500 $225 $1,025 Admin Expenses (Kirk)'!A1


ActualFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget



Budget

New Request?

AWWA Membership Individual Membership Dues for Board Members (7) $525 $700 $525.00 No

Books and Subscriptions $500 $800 $500.00 No

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-570-020

3/16/2017 15 of 21


TOTAL:WU/Admin/Admin/Training and Development



ActualFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget



New Request?

Administrative ConferenceAdministrative Professionals Course (Registration/Lodging/Training Materials)

$5,000 $5,000.00 $0.00 $5,000.00 No

Seminars & Workshops

Registration for administration personnel workshops and technical conferences and other educational workshops, mindfulness, including human resources and attorney (see GL 572-010 travel & per diem if travel is required)

$3,000 $3,000.00 $225.00 $5,000.00 No

Recognition ProgramRetirees, Water Bucks, Recognition Awards (Trophies, Leis, Plaques)

$2,600 $2,600.00 $130.32 $2,500.00 No

Mindfulness Training Administration Personnel ($600 X 3) $1,800 $0.00 $0.00

AWWA National ConferenceRegistration & Course Materials X 3 (Las Vegas, NV) (June 10-13 2018) ($1200 X 3) ALL DOW PERSONNEL

$2,850 $3,000.00 $0.00 $3,600.00 No

AWWA Hawaii HWEA ConferenceRegistration & Course Materials X 4 (Honolulu, HI) (Date TBA 2018) $700 X 4) ALL DOW PERSONNEL

$2,000 $2,400.00 $1,930.00 $2,800.00 No

HWWA Hawai'i Section ConferenceRegistration & Course Materials X 7 (Big Island, HI) (Nov 1-3 2017) ($500 X 7) ALL DOW PERSONNEL

$2,800 $2,100.00 $2,250.00 $3,500.00 No

ESRI Conference Registration and Course Materials $0.00 $0.00 $1,800.00 Yes

AWWA Utility Management Confrerence

Registration and Course Materials $700 $1,000.00 $0.00 $1,600.00 No

IPMA Professional Development Certificate

HR Training $999 $1,000.00 $0.00 No

HR SES Seminar HR Training CEU $350 $350.00 $0.00 No

HR NBI Seminar HR Training CEU $350 $350.00 $0.00 No

10-01-10-562-000 HR Training CEU $350 $350.00 $0.00 No

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-571-010

3/16/2017 16 of 21


TOTAL: WU/Admin/Admin/Travel and Per Diem $7,166 $41,515 $25,109 $38,670 $15,160 $58,100 Admin Expenses (Kirk)'!A1


ActualFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget


as of 2/28/17


New Request?

Legislature Per diem and airfare for the Manager & Chief Engineer $3,500 $3,000.00 $3,000.00 No

Water Security Advisory Group ACT 172, Section 5

Per diem and airfare for the Manager & Chief Engineer $4,740 $0.00 $1,200.00 Yes

Fesh Water Council Per diem and airfare for the Manager & Chief Engineer $0.00 $1,200.00 Yes

Water Loss Control CommitteeACT 169, SB2645

Per diem and airfare for the Manager & Chief Engineer $0.00 $1,200.00 Yes

ESRI Conference Per Diem, airfare, and lodging for the Manager & Chief Engineer $5,500.00 yes

Seminars & Workshops Per diem and airfare for administration personnel workshops and technical conferences and other educational workshops, human resources and attorney (see GL 571-010 for registration fees)

$6,000 $5,000.00 $8,000.00 No

AWWA National ConferenceJune 10-13 2018 (Las Vegas, NV) x 3 PersonnelAnticipated travel (June 9-14) 6 days & 5 nights w/ 3 rooms $7,325 $10,200.00 $11,010.00 No

AWWA Hawaii HWEA ConferenceDate TBA 2018 (Honolulu, HI) x 4 PersonnelAnticipated travel (Date TBA) 4 days & 3 nights w/ 4 rooms

$4,000 $3,080.00 $5,505.00 No

HWWA Hawai'i Section ConferenceNov 1-3 2017 (Big Island, HI) x 7 PersonnelAnticipated travel (Oct 31 - Nov 3) 4 days & 3 nights w/ 7 rooms

$5,650 $7,870.00 $10,745.00

10-01-10-562-000Per diem and airfare for the Manager & Chief EngineerHRWA - Maui Quarterly Meetings

$3,200 $1,520.00 $2,160.00 No

AWWA Utility Manager's Confrerence Per Diem and airfare $1,700 $2,000.00 $2,580.00 No

Administrative Conference Airfare and Per Diem x 2 Personnel $3,400 $3,000.00 $3,000.00 No

Ground Transportation Car Rental, Shuttle Services, Aiport Parking Reimbursement $2,000 $2,000.00 $2,000.00 No

Unanticipated travels Contingency for Admin Personnel training & development - travel & per diem $3,000 $0 $1,000.00 $0.00 $1,000.00 No

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-572-010

3/16/2017 17 of 21


TOTAL: WU/Admin/Admin/Travel and Per Diem - Board $5,226 $17,175 $6,967 $20,210 $3,339 $24,420 Admin Expenses (Kirk)'!A1


ActualFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget


as of 2/28/17


New Request?

Seminars & Workshops Per diem and airfare for Board workshops and technical conferences and other educational workshops (see GL 573-020:Meeting Expense for registration fees)

$0 $1,000 $1,000.00 No

AWWA National ConferenceJune 10-13 2018 (Las Vegas, NV) x 3 PersonnelAnticipated travel (June 9-14) 6 days & 5 nights with 3 rooms

$7,325 $10,200 $11,010.00 No

AWWA Hawaii HWEA ConferenceDate TBA 2018 (Honolulu, HI) x 4 PersonnelAnticipated travel (Date TBA) 4 days & 3 nights w/ 4 rooms

$4,000 $3,080 $5,505.00 No

HWWA Hawai'i Section ConferenceNov 1-3 2017 (Big Island, HI) x 3 PersonnelAnticipated travel (Oct 31 - Nov 3) 4 days & 3 nights w/ 3 rooms

$2,850 $3,630 $4,605.00

Mileage $300 $300 $300.00 No

Ground Transportation Car Rental, Shuttle Services, Aiport Parking Reimbursement $1,200 $1,000 $1,000.00 No

Unanticipated Travels For board training & development - travel & per diem $1,500 $1,000 $1,000.00 No

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-572-020

3/16/2017 18 of 21


TOTAL: WU/Admin/Admin/Meeting Expense $27,973 $1,000 $1,090 $2,500 $ 2,034 $ 4,000 Admin Expenses (Kirk)'!A1


ActualFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget



New Request?

Legislature meeting Meeting expense excluding travel $ - $ 500.00 YES

Seminars & Workshops Meeting materials/Supplies (cutlery, coffee, etc.) $500 $ 1,000.00 No

Annual meeting Meeting materials/Supplies $1,000 $2,000 $ 2,500.00 No

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-573-010

3/16/2017 19 of 21


TOTAL: WU/Admin/Admin/Meeting Expense - Board $4,670 $11,250 $3,751 $7,090 $2,304 $9,240 Admin Expenses'!A1

Line ItemNotes(see GL 572-020:Travel & Per Diem/Board for Travel & Per Diem)

FY 2014-2015 Actual

FY 2015-2016 Budget


FY 2016-2017 Budget



Budget

New Request?

Seminars & Workshops Registration for Board workshops and technical conferences and other educational workshops

$0.00 $1,000.00 Yes

AWWA National ConferenceRegistration & Course Materials X 3 (Las Vegas, NV) (June 10-13 2018) ($1200 X 3)

$2,850 $2,850 $3,600.00 No

AWWA Hawaii HWEA ConferenceRegistration & Course Materials X 4 (Honolulu, HI) (Date TBA 2018)$700 X 4)

$2,000 $2,000 $2,800.00 No

HWWA Hawai'i Section ConferenceRegistration & Course Materials X 3 (Big Island, HI) (Nov 1-3 2017)($500 X 3)

$1,200 $900 $1,500.00 No

Meals Board Meetings $1,200 $840 $840 No

Drinks and supplies Board Meetings $1,000 $500 $500 No

Publications Advertising, Public Notices (moved budget to 542-020) $1,500 0 $0.00

Miscellaneous Contingency for Board trainings $1,500 0 $0.00

Mixed Board Meeting Expense w/ Registration for Conferences

FY 2017 - 2018 budget

01- Admin - Admin

10-01-10-573-020

3/16/2017 20 of 21


TOTAL:WU/Admin/Capital Outlay - Rehab and Replace/PPE

$0 $0 $0 Admin Expenses'!A1


ActualFY 2015-2016

BudgetFY 2015-2016

ActualsFY 2016-2017

Budget



Budget

New Request?

Air Conditioning Microlab Server Room (replace) $0 Yes

FY 2016 - 2017 budget

01- Admin - Admin

10-01-00-604-999

Draft 3/16/2017 21 of 21

Information Technology Section

Program Budget - FY 2017 – 2018 Information Technology Section: The Information Technology (IT) Section oversees all the activities relating to the infrastructure and security of the Department’s Business and SCADA network.

Program Description: The IT Section maintains databases for the DOW core Financial (Great Plains) and Maintenance Management System (M-PET), maintaining all applications including updating Document Imaging System and Water Plan 2020 databases. The staff supports the DOW’s Business and SCADA Local Area Networks, as well as website development and network maintenance and troubleshooting and has been instrumental in moving the GIS program forward.

The DOW’s Voice over IP Phone System (VoIP) is also maintained by the IT Section.

Program Highlights/Projects:

The Customer Care and Billing System (CC&B) - IT continues to be instrumental in helping the Billing Division. IT facilitated in migrating our Billing System in-house. As of October 2016, we no longer do our billing via the Honolulu Board of Water Supply (HBWS) billing system. We upgraded the CC&B system to the latest version at that time and have our services in the cloud. We completed Phase 1, which brought the Billing in-house. I.T. currently maintains a SharePoint server and have developed portals for our Construction Management (CM) Division, as well as for Engineering and Fiscal divisions. For CM, we house all documents related to both their CIP projects and Private projects. Documents for a number of on-going projects can now be quickly located. The SharePoint server is available remotely allowing for the CM Division to integrate their daily work flow out in the field. An inspector can journalize and upload their journal/photos file directly into the SharePoint portal from the construction site. Built up the sharepoint server by adding as-built drawings for our different water systems into the Maps Portal. This is done in support of our GIS system.

IT supports all divisions with consumption/customer information and data to be populated into our hydraulic water model. These reports also serve as a basis for determining water needs for water service inquiries.

The Department’s Water Quality Reports, Consumer Confidence Report (CCR), compiling and creating report in conjunction with the Water Quality Division and sending out notification to consumers when the report is available.

IT Plan I.T. developed a Long Term Strategic Plan in the previous fiscal year. The IT Plan established 10 tasks to be implemented over the course of 6 years.

Task 1: Redevelop Chart of Accounts and Re-Implement Financial Information System Completed in FY2015

Task 2: Relax Internet Access Restrictions Completed in FY2014

Task 3: Migrate to SharePoint for Document and Project Management Project Management: A new Request for Proposal was advertised in the previous fiscal year and a vendor was selected. We will be implementing a new Project Management System with a Go Live date during the fiscal year. Document Imaging: In the area of Document Imaging, we completed exporting all the images and migrating them to our SharePoint System. With the amount of documents migrated, this caused less than desired results when retrieving. We will be creating a Custom Search to facilitate free form searching of documents in SharePoint. Before we can implement a custom search, we will be upgrading our SharePoint from version 2010 to version 2016.

Task 4: Develop Web Based GIS Viewer and Map Layers This task entails developing a web based GIS viewer and map layers. IT has been putting in time to develop the map layers. A GIS Water Models was developed for nine Water Systems with 3 systems remaining.

These GIS models are being created to have maps accessible in the field and to be integrated into our system applications in the future.

In the area of GIS, IT staff provided GIS training/support, when necessary, and also provided support throughout the Department. Whether creating maps for special requests or creating maps for new water projects and shut down areas, IT is involved. Support was also provided to the Fire Department in offering our hydrant layers as they become available.

Task 5: Develop Capabilities for Asset based Work Orders A Request for Proposal has been prepared and is being reviewed by the Department’s legal counsel.

Task 6: Automate SOPs for Routine Work

Task 7: Use Computer-aided Map and Drawing Maintenance Tools

Task 8: Upgrade Wonderware and Servers (SCADA Network) Completed in FY2014

Task 9: Develop KPI Reports

Task 10: Upgrade I.T. infrastructure & Expand I.T. Support

We completed in FY2017 an upgrade of our data center, complete with replication. Upgrading our infrastructure is on-going on an as needed basis. Among other things, we will be upgrading our web filter appliance and our phone system in the next fiscal year.

Budget Item: Computer Systems Support Technician I (SR-13) Quantity: Estimated Cost: $34,130.00 –Amount New ( ) Addition ( X ) Requested For: Division : Administration

Approval is recommended: Manager and Chief Engineer Date

BUDGET REQUEST FORM: FOR FISCAL YEAR 2017 - 2018

EXPLANATION & JUSTIFICATION FOR ITEM In FY2016-2017 the position was $1 funded, we are requesting to fund this position back to the full amount. This position will provide program support services within the I.T. section of the Administration Division. The areas of support would include, but not be limited to, the following duties: 1. User support to all software applications including, but not limited to, the Microsoft Office Suite. 2. End user support for hardware and software (troubleshooting) 3. Assist with Oracle Cloud Services 4. I.T. Clerical and Inventory Computer Systems Support Technician I would report to the Information Technology Specialist III.

General Expenses - I.T.

Account DescriptionFY 2014-2015

Actual

FY 2015-2016

Budget

(Approved)

FY 2015- 2016

Actual

FY 2016-2017

Budget (Approved)

FY 2016- 2017 YTD

Actual

Proposed Budget - FY17-18

Water Utility Fund

10-02-10-540-010 WU/IT/Admin/ Professional Services 168,675$ -$ -$ -$ -$ 520,000$

10-02-10-543-000 WU/IT/Admin/Communication Services 69,039$ 80,632$ 69,786$ 79,500$ 52,163$ 79,200$

10-02-10-544-000 WU/IT/Admin/Freight and Postage Services 143$ 3,290$ 24$ 3,000$ -$ 500$

10-02-10-545-000 WU/IT/Admin/Rentals and Leases 29,644$ 95,880$ 29,223$ 45,000$ 25,456$ 30,000$

10-02-10-561-000 WU/IT/Admin/Repairs and Maintenance - Other than Water System 128,227$ 173,370$ 97,639$ 571,960$ 69,393$ 525,760$

10-02-10-563-000 WU/IT/Admin/Operating Supplies 81,444$ 77,500$ 59,461$ 68,000$ 23,295$ 58,000$

10-02-10-570-010 WU/IT/Admin/Books, Publications, Subscriptions, and Memberships -$ 500$ 118$ 500$ -$ 500$

10-02-10-571-010 WU/IT/Admin/Training and Development 8,142$ 18,650$ 3,808$ 12,000$ 6,928$ 12,000$

10-02-10-572-010 WU/IT/Admin/Travel and Per Diem 2,273$ -$ 20$ -$ -$ -$

OPERATING EXPENSES 487,587$ 449,822$ 260,080$ 779,960$ 177,234$ 1,225,960$

10-02-00-604-999WU/IT/Capital Outlay - Rehablitation and Replacement/Capital Purchases

30,174$ 406,000$ 326,638$ 715,175$ 56,218$ 741,800$

10-02-00-605-999 WU/IT/Capital Outlay - Expansion/Capital Purchases -$ 190,000$ -$ -$ -$ -$

SUMMARY OF CAPITAL PURCHASES 30,174$ 596,000$ 326,638$ 715,175$ 56,218$ 741,800$

SUMMARY OF OPERATING EXPENSES 487,587$ 449,822$ 260,080$ 779,960$ 177,234$ 1,225,960$

SUMMARY OF CAPITAL PURCHASES 30,174$ 596,000$ 326,638$ 715,175$ 56,218$ 741,800$

OPERATING EXPENSES PLUS CAPITAL OUTLAY 517,761$ 1,045,822$ 586,718$ 1,495,135$ 233,452$ 1,967,760$

FY 2017 - 2018 budget

02 - IT Budget Detail

IT Expenses (Jeff)

3/16/2017 1 of 12

Budget Item: Upgrade Customer Care & Billing (CC&B) from Version 2.4 to 2.5 Quantity: Estimated Cost: $450,000.00

New ( X ) Addition ( ) Requested For: Division : Administration I.T. Section

The Department is currently on CC&B Version 2.4.03, it is recommended to upgrade to the most recent version of CC&B of 2.5.0.2. The total cost of the professional services to assist with the upgrade is $450,000, the department would be splitting the cost with Maui Water Department via the MOA. I.T. is recommending the upgrade and the new features listed below will enhance the departments current system. Oracle won’t be supporting our current version after November 2017. New User Interface - Oracle Utilities Customer Care and Billing version 2.5.0 adopts the Oracle Alta User Interface (UI) standard. The Oracle Alta UI is the new standard for Oracle Applications and Oracle Cloud-based services. The new user interface enables a strikingly modern, simpler and more engaging experience to address customers’ increased user interface expectation. For backward compatibility, the structure of existing screens is retained. Full Java Release - Oracle Utilities Customer Care and Billing version 2.5.0 is a full Java release. All implementation-specific customizations / extensions to the base product will be required to be written in Java or scripting language (COBOL is no longer supported). For existing Oracle Utilities Customer Care and Billing implementations upgrading to version 2.5.0, all existing implementation-specific customizations /extensions written in COBOL are required to be converted /migrated to Java. The department’s system currently uses COBOL, since COBOL is no longer being supported it is recommended to upgrade our current scripting language to Java. Internet Explorer Standards Support - This release supports Internet Explorer 11 client browser without the need to be configured in compatibility mode. Person Contacts - Person Contact is a new child of Person. Person Contact provides a place to consolidate all contact information such as phone number, e-mail addresses, and any other contact information contacts in one place. ‘Do not disturb’ information can be captured for each contact. A batch process, C1-INPUS (Create Person Contact from Person Phone/Email) is provided to create person contacts from person phone and e-mail.


EXPLANATION & JUSTIFICATION FOR ITEM

Notification Preferences - Notification Preferences adds new functionality to send notifications to customers and maintain customer preferences for receiving or not receiving notifications. Notification Types are highly configurable and define the message, allowable channels, who can receive the notification, if a subscription is required or if the notification can be sent without a subscription, and more. Opting out is also supported. Communication preferences are maintained in the Account portal. Additionally, communication preferences can be used to define preferences for e-mailing or faxing bills and quotes, including sending to multiple destinations. Field size increases: - 'Email Id' field increased from 70 to 254 chars - 'Description on Bill" field increased from 80 to 254 chars Show Characteristic appears on FA Info and SP Info Added Characteristic Type to the following searches: Person, Premise, Customer Contact, Meter Added Control Central icons (Control Central Search and Account Information) to the Application Toolbar Optional Parameter added to Apply Excess Credit - An optional parameter Apply Excess Credits has been added to algorithm type DEPREFMETH-D: Distribute the deposit amongst the customer's SA's. If this parameter is provided and set to Y, excess credits will be processed by the overpayment distribution logic. Otherwise, the credit will remain on the deposit SA. Customer Contact Enhancements - The customer contact capability has been enhanced so that customer contacts can be linked to a person, account and/or premise. All base-package supplied algorithm types/routines that create customer contacts have been updated to populate account and/or premise details based on the information available when a customer contact is created. Dispatch Field Activity Page Enhancements - These enhancements allow users to: • Filter field activities to dispatch by Field Activity (FA) Type • Select field activities to dispatch by Field Activity (FA) ID Exception for Exceeding Maximum Number of Consecutive Estimated Bill Segments - This enhancement caters for the scenario where usage is received from an external system, via Bill Determinants, such as Oracle Utilities Meter Data Management. It allows an implementation to configure the system to create a bill segment exception if the current bill segment being generated will result in the maximum number of consecutive estimated bill segments to be exceeded. The maximum number of consecutive bill segments is configured on Service Agreement (SA) Types so that an implementation can define different values for different types of service and/or CIS Division.

Bill Print Extract – Usage Histogram Enhancement - This enhancement allows an implementation to configure the number of usage periods to extract for presentation on customer’s bills (up to 24 months). The following base-package supplied algorithm types have been enhanced: • Create XML bill print extract records (C1-BLEX-XML) – configurable bill print extract • Create bill print extract records (BLEX-EX) – flat file extract Ability to Link an External User to CCB Person - Oracle Utilities Customer Care and Billing has been enhanced to provide the ability for a user in an external application (e.g., self-service application) to be linked to the person record as a person contact. This will allow a CSR to view this relationship. The ability to link to an external system from the Account/Person is also available. Maintain CCB-owned Person/Communication Preferences Information - Linking a Oracle Utilities Customer Care and Billing person to an external application (e.g., selfservice application) in Oracle Utilities Customer Care and Billing, enables a user (e.g. customer) to maintain CCB-owned information such as person phone details/person contacts and communication preferences for notifications from the external application. Only support for phone details existed previously. Support for Integration with Oracle Social Cloud or Social Relationship Management Applications - The following entities have been introduced to support the integration between Oracle Utilities Customer Care and Billing (CCB) and Oracle Social Cloud or other Social Relationship Management application: • Social Issue Resolution Request Type business object (C1-SocialIssueResReqType) based on the new Customer Relationship Request Type (C1-CUSTRRTYP) maintenance object • Social Issue Resolution Request business object (C1-SocialIssueResRequest) based on the new Customer Relationship Request (C1-CUSTRELRQ) maintenance object Support for Integration to Oracle RightNow Knowledge Cloud Service - This enhancement will allow users of Oracle Utilities Customer Care and Billing to be presented with a list of Frequently Asked Questions (FAQs) or topics, in a Dashboard Zone, that are relevant to the page they are working on. Each FAQ will be displayed as a hyperlink that the user can select and be navigated to Oracle RightNow Knowledge Cloud Service for the content to be accessed. Approval is recommended: Manager and Chief Engineer Date


TOTAL: WU/IT/Admin/ Professional Services $168,675 $0 $0 $0 $0 $520,000


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017

BudgetFY 2016 - 2017 YTD

ActualFY 2017-2018

CC&B Upgrade Consultant Work Upgrade from Version 2.4.0.3 to most current version of 2.5.x.x $450,000

As-Needed Technical Support for Oracle Cloud Service, Billing Insight, Field Service Management, and Customer Care & Billing

$20,000

As-Needed Technical Support $50,000

FY 2017 - 2018 budget


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TOTAL: WU/IT/Admin/Communication Services $69,039 $80,632 $69,786 $79,500 $52,163 $79,200


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Internet Connection Monthly charge of 550 x 12 (RR) $4,200 $4,200 $6,600

Lavanet Monthly charge of 300 x 12 $3,120 $3,600 $3,600

Bandwidth Monthly charge of 2600 x 12 $30,000 $31,200 $31,200

Frame Relay (128K) Monthly charge of 250 x 12 $2,640 $3,000 $3,000

Frame Relay (56K) Monthly charge of 125 x 12 $1,320 $1,500 $1,500

Frame Relay (AS400) Monthly charge of 125 x 12 $1,320 $1,500 $1,500

Main Telephone Lines Monthly charge of 500 x 12 $4,920 $6,000 $6,000

Fax for Administration Monthly 50 x 3 months $540 $150 $0

Fax for Main Office Monthly 50 x 3 months $540 $150 $0

Long Distance Charges Monthly 100 x 12 months $1,200 $1,200 $1,200

Microlab Elevator Phone Monthly 50 x 12 months $540 $600 $600

Microlab Fire Alarm Monthly 150 x 12 months $1,500 $1,800 $1,800

Office Alarm Circuit Monthly 100 x 12 months $1,020 $1,200 $1,200

Fax for New Building - 1st Floor Office Monthly 50 x 12 months $600 $600

Elevator Phone - New Building Monthly 50 x 12 months $600 $600

Fire Alarm - New Building Monthly 50 x 12 months $600 $600

Cellular Phone (Office, includes cell phones, Ipads, and Mobile Hot Spots; Telemetrey for SCADA)

Monthly 1600 x 12 months - This cost is only for monthly services. Any replacement/new equipment and/or accessories will come from each Division's Operating Budget.

$21,000 $19,200 $19,200

DOW hotspot - combined with Internet Connection

Monthly 200 X 12 ( HOTSPOT For Employees to connect their personal devices to)

$2,200 $2,400 $0

contingency $4,572 $0

FY 2017 - 2018 budget


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TOTAL: WU/IT/Admin/Freight and Postage Services $143 $3,290 $24 $3,000 $0 $500


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Shipping Leased Computers 2,290$ 2,000$ -$

Shipping of hardware for fixing 1,000$ 1,000$ 500$

FY 2017 - 2018 budget


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TOTAL: WU/IT/Admin/Rentals and Leases $29,644 $95,880 $29,223 $45,000 $25,456 $30,000


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

$53,880

Copier Leases $32,000 $40,000 $25,000

Postage Machine/Scale Feeder $5,000 $5,000 $5,000

Contingencies $5,000

FY 2017 - 2018 budget


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Budget Item: Innovyze InfoWater subscription Renewal Quantity: Estimated Cost: $4000 New ( X ) Addition ( ) Requested For: Division : Administration

Approval is recommended: Manager and Chief Engineer Date


EXPLANATION & JUSTIFICATION FOR ITEM In FY 2016-2017, Water Resources and Planning procured a replace hydraulic modeling (WaterGEMS) software called Innovyze. The requested budgeted amount is to keep the software up to date and allow staff to get assistance regarding the operation of the Innovyze Software.


TOTAL:WU/IT/Admin/Repairs and Maintenance - Other than Water System

$128,227 $173,370 $97,639 $571,960 $69,393 $525,760


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

OCE Printer/Scanner 5,000$ 5,200$ 5,200$

HP Printers 3,500$ 3,500$ 3,500$

Firewall 5,000$ 5,000$ 5,000$

Canon Scanner 1,500$ 1,300$ 1,300$

Dell Kace 2,500$ 2,500$ 2,500$

AMR Software 6,000$ 7,000$ 7,000$

Trimble Handhelds (Badger) Handhelds for Meter Readers 210$ 2,000$ 2,000$

Ascent Capture 2,000$

Anti-Virus 7,000$ 7,000$ 7,000$

ESRI 2,500$ 2,500$ 2,500$

Great Plains Maintenance & Support 11,000$ 12,000$ 12,000$

Citrix (Go to Assist/Meeting) 2,000$ 2,000$ 2,000$

XC2 1,200$ 1,300$ 1,300$

MPET/MMIS 36,000$ 20,000$ 20,000$

Maintenance/Troubleshooting Various As-Needed Technical Support 35,000$ 35,000$ 50,000$

Water CAD 6,800$ 6,600$ -$

AutoCAD 3,700$ 5,500$ 5,500$

Go Exchange 3,500$ 3,500$ 3,500$

IP Switch 1,000$ 1,000$ 1,000$

Busch Consulting - Hours firewall block of hours 12,000$ 13,000$ 13,000$

VoIP Phone 12,000$ 12,000$ 12,000$

Team 500$ 500$ 500$

Office Watch - Metropolis 650$ 650$ 650$

SSL Certifcate 810$ 810$ 810$

Stellent 3,000$

Paramount Maintenance & Support 3,000$ 3,000$ 3,000$

Websense 4,000$ 4,000$ 4,000$

Terrago 500$ 500$ 500$

Fire Suppression System Fenwall FM-200 Fire Suppression System $ 1,500 $ 1,500 $ 1,500

Project Management Software $40,000 $40,000

Beacon Subscription FeeOrion Cellular Fee ($0.89 per meter per month) For MK01 - MK06 Areas

$88,600 $0

Oracle Cloud Services BI, FSM, Interfaces, Storage $ - $284,500 $284,500

Customer Care & Billing License Kauai License $ - $30,000

Innovyze $4,000

FY 2017 - 2018 budget


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TOTAL: WU/IT/Admin/Operating Supplies $81,444 $77,500 $59,461 $68,000 $23,295 $58,000


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Computer Supplies Software, storage devices, toner, etc 45,000$ 45,000$ 40,000$

Computer Hardware Printers, external hard drives, etc 20,000$ 15,000$ 10,000$

Paper for Oce & Large Format Printers 12,500$ 8,000$ 8,000$

FY 2017 - 2018 budget


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TOTAL:WU/IT/Admin/Books, Publications, Subscriptions, and Memberships

$0 $500 $118 $500 $0 $500


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017

BudgetFY 2016 - 2017

YTD ActualFY 2017-2018

Books/Magazines/Subscriptions Computer Books and Magazines $500 $500 $500

FY 2017 - 2018 budget


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TOTAL: WU/IT/Admin/Training and Development $8,142 $18,650 $3,808 $12,000 $6,928 $12,000


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

IT Training

Training for IT Personnel (I.T. responsible for several new applications and requesting for formal training to better support staff, including and not limited to: Great Plains, SQL Server, and SharePoint.) Each Training cost is approximately $6000.00, which includes, Registration, All Travel Costs, PerDiem, etc.

$18,000 $12,000 $12,000

Registration Registration for Training for 2 Personnel ($325 x 2) $650

FY 2017 - 2018 budget


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TOTAL: WU/IT/Admin/Travel and Per Diem $2,273 $0 $20 $0 $0 $0


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Per Diem is part of Training & Development

FY 2017 - 2018 budget


10-02-10-572-010

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TOTAL:WU/IT/Capital Outlay - Rehablitation and Replacement/Capital Purchases

$30,174 $406,000 $326,638 $715,175 $56,218 $741,800


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Implementation of New Project Management Software

IT Strategic Plan $266,000 $279,300 $279,300

Microfilm to Image Conversion $20,000 $20,000 $0

Develop capabilities for Asset based Work Order System

$95,000 $110,875 $317,500

Purchase of New/Replacement Computer

$25,000 $80,000 $80,000

Virtual Desktops $225,000 $0

Phone System Upgrade phone system $65,000

FY 2017 - 2018 budget


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TOTAL:WU/IT/Capital Outlay - Expansion/Capital Purchases

$0 $190,000 $0 $0 $0


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Develop Web based GIS viewer and mapping layers

IT Strategic Plan - Continuous Developing layers in-house $190,000 $0

FY 2017 - 2018 budget


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Water Quality Division

Program Budget - FY 2017 – 2018 Water Quality Division: The Water Quality Division oversees all the activities relating to meeting the requirements of the Environmental Protection Agency’s Safe Drinking Water Act (SDWA). This includes both the microbial and chemical aspects of the regulation. The division also provides support to other divisions to insure the water is safe to drink. Also, the Water Quality Lab provides customer service in relation to water quality issues. Program Description: The Water Quality Division is responsible for all the activities that help insure that the water that The Kauai Department of Water (KDOW) provides to its customers meets all the requirements of the SDWA. The Water Quality Lab also monitors source water quality which is also helpful to operations. The Water Quality Lab handles water quality complaints Special studies to support the development of projects like the surface water treatment plant are also the division’s responsibility. Program Projects: 1. Make up sampling for repaired wells offline during 2012 – 2015 Phase 2-5 sampling period will be scheduled for this year (2017-

2018). Estimate cost at $10,000. 2. LT2 testing for Surface Water Treatment Plant and miscellaneous chemical testing as required. Estimate cost at $10,000. 3. Disinfection Byproduct sampling is continuous. 4. Nitrate sampling is continuous. 5. Total Coliform Rule microbiological sampling is continuous.

6. Maintaining State certification to perform microbiological analysis in house is continuous.

7. Weekly monitoring of surface water zone of mixing is continuous.

8. Microbiological Monitoring of sources going on line after extended periods. As needed.

9. Sampling and analysis to determine baseline physical water quality of sources continuous.

10. Worked with SDWB to get Safe Drinking Water Information System (SDWIS) operational. It allows our Lab to share data and plan sampling schedules. Currently in use with excellent result.

11. Worked with SDWB to launch the Sample Reservation and Collection System (SCRS) which will allow the Lab to schedule sampling with the State Laboratory and follow sample processing. Currently in use with excellent result.

12. Unregulated Contaminant Monitoring Rule #3 will have a few make up samples and the Surface Water Treatment Plant quarterly sample.

Program Measures

FY

2015-2016

(actual)

FY

2016-2017

(estimate)

FY

2017-2018

(estimate)

Microbiological Samples 1200 1400 1450

Lead and Copper Samples 122 0 60

Water Quality Complaints 75 75 75

Phase 2-5 Testing for 2014-2016 Completed Completed Make up samples

as wells come

back online

UCMR3 System 434 SE1

and SE2 50%

complete

System 400 SE1

and SE2 complete

Make up samples

as wells come

back online

LT2 Crytosporidium monitoring 9 12

Radionuclide Testing Completed

General Expenses - Water Quality


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017

BudgetFY 2016-2017 YTD

ActualFY 2017-2018

Proposed

Water Utility Fund

10-10-40-540-010 WU/Qual/Purification/Professional Services - General 61,372$ 95,000$ 79,673$ 30,000$ 7,448$ 30,000$

10-10-40-544-000 WU/Qual/Purification/Freight and Postage Services 1,903$ 2,500$ 1,300$ 2,500$ 338$ 1,500$

10-10-40-561-000 WU/Qual/Purification/Repairs and Maintenance - Other than Water System 1,896$ 2,350$ 1,475$ 2,350$ 1,464$ 2,000$

10-10-40-563-000 WU/Qual/Purification/Operating Supplies 13,613$ 16,000$ 14,002$ 15,000$ 6,868$ 15,000$

10-10-40-570-010 WU/Qual/Purification/Books, Publications, Subscriptions, and Memberships -$ 200$ -$ 500$ -$ -$

10-10-40-571-010 WU/Qual/Purification/Training and Development 229$ 2,820$ -$ 3,500$ -$ 3,500$

OPERATING EXPENSES 79,013 118,870 96,451 53,850 16,119 52,000

10-10-40-604-999 WU/Qual/Purification/Capital Outlay - Replacement -$ -$ -$ -$ -$ -$

10-10-40-605-999 WU/Qual/Purification/Capital Outlay - Expansion/Equipment 5,220$ -$ -$ -$ -$ -$

CAPITAL PURCHASES 5,220.49$ -$ -$ -$ -$ -$

SUMMARY OF OPERATING EXPENSES 79,013$ 118,870$ 96,451$ 53,850$ 16,119$ 52,000$

SUMMARY OF CAPITAL OUTLAY 5,220$ -$ -$ -$ -$ -$

OPERATING EXPENSES PLUS CAPITAL OUTLAY 84,234$ 118,870$ 96,451$ 53,850$ 16,119$ 52,000$

FY 2017- 2018 budget

10- Admin - Water Quality

WQ Expenses (Carl)

3/16/2017 1 of 8


TOTAL:WU/Qual/Purification/Professional Services - General

$61,372 $95,000 $79,673 $30,000 $7,448 $30,000


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Water sample testing services (Contract Lab Services)

EPA-mandated UCMR3 testing for Lihue Kapaa System; budget increase due to increased number of samples being taken (covering larger area than last year's contract)

$85,000 $30,000 $30,000

Misc Testing - Phase 2/5 EPA-mandated compliance monitoring $10,000



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TOTAL: WU/Qual/Purification/Freight and Postage Services $1,903 $2,500 $1,300 $2,500 $338 $1,500


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Shipping samples 24 shipments of $100 each (shipping samples to contract lab) $2,400 $2,500 $1,500

Shipping equipment for calibration One shipment per year $100



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TOTAL:WU/Qual/Purification/Repairs and Maintenance - Other than Water System

$1,896 $2,350 $1,475 $2,350 $1,464 $2,000

Line Item Notes FY 2014-2015 Actual FY 2015-2016 BudgetFY 2015-2016

ActualFY 2016-2017 Budget



Autoclave maintenance and repairs Annual inspection and contingency for possible repair (lower than last year because Autoclave is new) $2,350 $2,350 $2,000



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TOTAL: WU/Qual/Purification/Operating Supplies $13,613 $16,000 $14,002 $15,000 $6,868 $15,000


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017

BudgetFY 2016-2017 YTD Actual


Lab supplies Sample bottles, reagents, media $14,000 $15,000 $15,000

Water Quality Reports (CCR's)

Preparation & Mailing of Annual Water Quality Reports Notices $2,000



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TOTAL:WU/Qual/Purification/Books, Publications, Subscriptions, and Memberships

$0 $200 $500 $0


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017



Standard Methods Book Need to update; the current book is out of date $200 $500 $0



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TOTAL: WU/Qual/Purification/Training and Development $229 $2,820 $0 $3,500 $0 $3,500


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Training classes SDOH & EPA rules and regulations and lab data management $2,820 $3,500 $3,500



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TOTAL: WU/Qual/Purification/Capital Outlay - Expansion/Equipment $5,220 $0 $0 $0 $0


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017



Ice MachineContract lab is requiring us to ship samples with ice packs because samples have been coming in too warm to be suitable for testing. Planning a 60 pound per day machine (smallest size made)

$0 $0 $0 $0



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Engineering Division

Program Budget - FY 2017- 2018

Engineering Division: The Engineering Division is responsible for the design of water projects such as reservoirs, pumping facilities and pipelines by planning, contracting for design, and conducting design review for water system improvements funded by the Department as outlined in Water Plan 2020. The Engineering Division is also responsible for the design review and approval of water facilities by private parties for dedication to the Department. There are five permanent positions budgeted for the Engineering division for FY 2016 – 2017. As of March 2017, of the five positions, three positions are filled. The filled positions include a CE VI, a CE V and a CE III. The vacant positions include a CE V and a CE II. The Special Projects and the Engineering Design & Construction divisions of the Department were reorganized in late 2012, into the Engineering Division and the Construction Management Division. The Engineering Division duties were changed to no longer oversee the construction and construction inspection of new projects. Program Description: The Engineering Division administers the majority of the Capital Improvement Projects (CIP) and Rehabilitation and Replacement Projects (R&R) and provides engineering services to the Operations Division during emergencies. The Engineering Division administers engineering consultant contracts, evaluates the feasibility of pipeline alignments and sites for water facilities, and prepares plans,specifications, and bid documents for the construction of new water facilities. The Division performs all necessary construction plan review for Water Plan 2020 projects. The Engineering Division maintains the Water System Standards, provides service to private developers who design and build water system improvements that will be dedicated to the County by performing construction plan review for water facilities that are being dedicated to the County.

Program Objectives: 2. Improve the water facilities infrastructure by providing new well sources, storage tanks and waterlines through its CIP Program as

assigned. 2. Maintain and upgrade existing water facilities through the Rehabilitation and Replacement (R&R) Program as assigned. 3. Oversee the design and integration of privately constructed water system improvements, as assigned, that are dedicated into the

Department’s system 4. Provide engineering services to ensure the design of the water facilities are done in accordance with the Water System Standards of

the Department. Program Highlights: 1. During fiscal year 2016-2017, the Engineering Division initiated and continued the design of new CIP and R&R projects as part

of our overall effort to address capacity deficiencies and aging infrastructure issues in our water systems. Progress has been made on projects from previous years. Planning and/or Design is proceeding and/or continues for the following projects:

Anini and Kalihiwai Road Pipeline Improvements – Phase 1 Kilauea 1.0 MG Tank & Connecting Pipeline Kapa‘a Homesteads 1.0 MG Tank (Two 0.5 MG Tanks) & Connecting Pipeline Drill and Test Kapa‘a Homesteads Well #4 U.H.Experimental Station 0.25 MG Tank & Connecting Pipeline Kalaheo Water System Improvements (0.5 MG Yamada Tank, 0.5 Clearwell Tank and connecting pipeline) Ha‘ena 0.2 MG Storage Tank (144’) Project Land and Well Acquisition, Moloa‘a & Waimea Moloa‘a 0.1 MG Tank Lawai-Omao (Koloa Rd.) Waterline Replacements Hanalei Well No. 2

Hanapepe-Ele‘ele Connecting Water Line (Water System Reorg) Project Kukuiolono 0.5 MG Tank Kapaia Cane Haul Rd. 18” Water Line Drill and Test Wainiha Well #4

The design was completed for the following projects: Anini and Kalihiwai Road Pipeline Improvements – Phase 2 Replacement of Grove Farm Tanks 1 and 2 with 0.5 MG Tank Hanapepe-Ele’ele Booster Pump Rehabilitation Koloa Well 16A & 16B Site, Building, Chlorination and MCC Improvements

The design for the Weke, Anai, Mahimahi and He’e Road Water line in Hanalei was completed but, due to high proposed construction costs, the DOW redesigned the project with the intent of lowering the construction cost.

In addition, consultants were selected for the following projects:

Drill and Develop Kilauea Well No. 3 Project Kilauea Wells No. 1 & 2 Motor Control Center Replacement Project Rehabilitate Paua Valley Tank #1 0.5 MG Project. As-needed Surveying Services consultant was also selected and a contract was executed.

PROGRAM MEASURES FY

2015-2016 (estimate)

FY 2016-2017 (estimate)


1. Number of DOW Projects (in design only) 24 22 21

Approximate Design Cost: $8,000,000 $6,000,000 $6,000,000

2. Private Developer Water Projects (design only) 40 33 33

General Expenses - Engineering


Actual FY 2015-2016

Budget FY 2015-2016

Actual FY 2016-2017

Budget FY 2016-2017

YTD Actual FY 2017-2018

Proposed Budget

OPERATING EXPENSES

10-20-10-540-010 WU/Eng/Admin/Professional Services 173,528$ 668,006$ 141,545$ 455,011$ 30,191$ 475,000$

10-20-10-563-000 WU/Eng/Admin/Operating Supplies 4$ 1,080$ 13$ 300$ 115$ 300$

10-20-10-570-010WU/Eng/Admin/Books, Publications, Subscriptions, and Memberships

-$ 200$ 16$ 200$ -$ 200$

10-20-10-571-010 WU/Eng/Admin/Training and Development 809$ 1,130$ 390$ 1,130$ 405$ 1,130$

10-20-10-572-010 WU/Eng/Admin/Travel and Per Diem 478$ 3,760$ 2,575$ 3,760$ -$ 3,760$

10-20-10-573-010 WU/Eng/Admin/Meeting Expense -$ 450$ -$ 450$ -$ -$

SUMMARY OF OPERATING EXPENSES 174,819.25$ 674,626.00$ 144,539.81$ 460,851.00$ 30,711.33$ 480,390.00$

CAPITAL OUTLAY FY 2015-2016

Budget FY 2016-2017

Budget FY 2017 - 2018

Proposed

Water Utility Fund

10-20-00-604-000WU/Eng/AdminCapital Outlay - Rehablitation and Replacement/Capital Purchases

776,007$ 97,779$ 350,009$ 13,994$ 300,800$

Water Utility Fund - Capital Outlay 776,007$ 97,779$ 350,009$ 13,994$ 300,800$

FRC Fund -$

20-20-00-605-000FRC/Eng/Admin/Capital Outlay - Expansion/Capital Purchases

1,144,016$ -$ 455,015$ 33,657$ 79,200$

FRC Fund - Capital Outlay 1,144,016$ -$ 455,015$ 33,657$ 79,200.00$

BAB Fund

30-20-00-605-000BAB/Eng/Admin/Capital Outlay - Expansion/Capital Purchases

50,001$ -$ 50,001$ -$ -$

BAB Fund - Capital Outlay 50,001.00$ -$ 50,001.00$ -$ -$

10-20-00-604-000 Water Utility Fund -$ 776,007$ 97,779$ 350,009$ 13,994$ 300,800$

20-20-00-605-000 FRC Fund -$ 1,144,016$ -$ 455,015$ 33,657$ 79,200$

30-20-00-605-000 BAB Fund -$ 50,001$ -$ 50,001$ -$ -$

SUMMARY OF CAPITAL OUTLAY -$ 1,970,024.00$ 97,778.72$ 855,025.00$ 47,650.98$ 380,000.00$

FY 2017 - 2018

20-Engineering

Eng Expenses - (Keith)

3/16/2017 1 of 10


TOTAL: WU/Eng/Admin/Professional Services $173,528 $668,006 $141,545 $455,011 $30,191 $475,000

Line Item NotesFY 2014- 2015

ActualFY 2015 - 2016

BudgetFY 2015- 2016


ProposedFY 2016 - 2017

YTD ActualFY 2017 - 2018

Proposed

Title searches title searches, as needed $8,000 $25,000$12,000* (transferred)

$25,000

Kukuiolono Tank Site exchangeSite assessment for hazardous materials, demolition of tank; this is a precondition of the land swap needed for ongoing capital project to design a new tank

$50,000 $50,000 $0 $50,000

PER, site location, hydraulic analysis, feasibility, EA

Construct Haena 0.2 MG Storage Tank $90,000

Preliminary Engineering Report, EA Hanapepe-Eleele Connecting Pipeline $100,000

Preliminary Engineering Report, EA Drill and Develop Kilauea Well #3 $70,000 $70,000 $0

Preliminary Engineering Report Rehabilitate Puupilo Steel Tank $60,000 $1

Preliminary Engineering Report, EA Kuhio Highway (Hardy to Oxford) Main Replacement $60,000 $1 $120,000

Preliminary Engineering Report Moloaa System Study $40,000 $1

Preliminary Engineering Report Rehabiltate Jelly Factory BP station (3-250 gpm) $60,000

Preliminary Engineering Report, EA hanapepe stream crossing $0 $0 $150,000

PER, Soil investigation, EA UH Experiment Station Tank $130,000 $130,000 $0 $130,000

PER, site location, hydraulic analysis, feasibility, EA

Poipu Tank 1.0 MG tank $1 $1 $0

PER; site location, hydraulic analysis, feasibility, EA

Wailua Homesteads 538 1.0 MG Tank $1 $1 $0

Preliminary Engineering Report Island wide study for suitable well sites $1 $1 $0

Preliminary Engineering Report, EA PLH-36 SWTP expansion $1 $1 $0

Preliminary Engineering Report, EA Makanui and Kuai Road Main Replacement $1 $1 $0

Preliminary Engineering Report, EA Hoona, Hoone, Pane Road Main Replacement $1 $1 $0

Preliminary Engineering Report KP-14a Koloa 6" and 12" main replacement and additonal area $1 $0

PER/Feasibility Paua Valley tank repair $60,000 $0

Preliminary Feasibility Report, EA Kuhio Hwy (N. Papaloa to Waikaea Canal) Main Replacement $1

Surveying As-needed surveying services $30,000

Preliminary Engineering report Kilauea Wells MCC $90,000 $0

FY 2017 - 2018

20-Engineering

10-20-10-540-010

3/16/2017 2 of 10


TOTAL: WU/Eng/Admin/Operating Supplies $4 $1,080 $13 $300 $115 $300



BudgetFY 2015- 2016


FY 2016 - 2017 YTD Actual

FY 2017 - 2018 Proposed

misc supplies (eng & safety) $1,000 $300 $300

misc supplies $80

STOP -- Correct Sum at top if there are more than 40 line items

FY 2017 - 2018

20-Engineering

10-20-10-563-000

3/16/2017 3 of 10


TOTAL: WU/Eng/Admin/Books, Publications, Subscriptions, and Memberships $0 $200 $16 $200 $0 $200



BudgetFY 2015- 2016




books/publications General amount if a need is determined during the fiscal year. $200 $200 $0 $200


FY 2017 - 2018

20-Engineering

10-20-10-570-010

3/16/2017 4 of 10


TOTAL: WU/Eng/Admin/Training and Development $809 $1,130 $390 $1,130 $405 $1,130



BudgetFY 2015- 2016




Misc training costsvarious training opportunites come up during the year that have costs associated with them.

$1,130 $1,130 $1,130


FY 2017 - 2018

20-Engineering

10-20-10-571-010

3/16/2017 5 of 10


TOTAL: WU/Eng/Admin/Travel and Per Diem $478 $3,760 $2,575 $3,760 $0 $3,760



BudgetFY 2015- 2016




Conference Travel and Per Diem (Non AWWA/HWWA)

as needed; previously budgeted by Admin $3,760 $3,760 $0 $3,760


FY 2017 - 2018

20-Engineering

10-20-10-572-010

3/16/2017 6 of 10


TOTAL: WU/Eng/Admin/Meeting Expense $0 $450 $0 $450 $0 $0



BudgetFY 2015- 2016




Meeting supplies was previously budgeted by Admin $450 $450 $0


FY 2017 - 2018

20-Engineering

10-20-10-573-010

3/16/2017 7 of 10


TOTAL:WU/Eng/AdminCapital Outlay - Rehablitation and Replacement/Capital

Purchases$776,007 $97,779 $350,009 $13,994 $300,800

Line Item NotesFY 2015 - 2016




PaymentsFY 2017 - 2018

ProposedNew

Request?ANTICIPATED NTP

10-20-00-604-001 KW-07 Paua Valley Tank Repair 150,000$ 150,000$ -$ May-17

10-20-00-604-005 Install gate valves- hydrant laterals along Poipu Road 50,000$ -$ N/A in-house (Ops)

10-20-00-604-006 PLH-28 Hanamaulu Main Replacement (Hoohana Street) 1$ 1$ -$

10-20-00-604-007 WK-11a Upper Wailua Houselots Main Replacement 1$ 1$ -$

10-20-00-604-009 Hanapepe Stream Crossing -$ -$ 200,000$ yes Nov-17

10-20-00-604-011 Rehabilitiate Jelly Factory BP station (3-250 gpm) 200,000$ -$ Ops in-house

10-20-00-604-013 PLH-32 Rice Street/Kapule Intersection Improvements 1$ 1$ -$

10-20-00-604-120 Kilauea 1.0 MG tank (RR 10%) 15,000$ 801$ -$ 3,740$ contract

amendment executed

10-20-00-604-146 Hanapepe-Eleele Connecting Pipeline HE-1 and HE-10 (RR 12%) 27,000$ 96,977$ -$ 10,254$ Encumbered

10-20-00-604-147 Rehabilitate Puupilo Steel tank 250,000$ 1$ -$

10-20-00-604-148 Kuhio Hwy (Hardy-Oxford) 16" Main replacement (R&R 56% of $180K) 84,000$ 1$ 100,800$ yes Feb-18

10-20-00-604-149 Kuhio Hwy (N. Papaloa to Waikaea Canal) Main Replacement (RR 56%) 1$ 1$ -$

10-20-00-604-150 Makanui and Kuai Road Main Replacement (RR 37%) 1$ 1$ -$

10-20-00-604-151KP-14a Koloa 6" and 12" Main Replacement plus additional area (Wailani and Waihohonou Roads part of KP-14) (RR 50%)

1$ 1$

10-20-00-604-152 Hoona, Hoone, Pane Road main replacement (RR 37%) 1$ 1$ -$

10-20-00-604-157 Kilauea Wells MCC rehab $200,000 $0 no Apr-17

FY 2017 - 2018

20-Engineering

10-20-00-604-000

3/16/2017 8 of 10


TOTAL:FRC/Eng/Admin/Capital Outlay - Expansion/Capital Purchases

$1,144,016 $0 $455,015 $33,657 $79,200ANTICIPATED NTP



ActualFY 2016 -

2017BudgetFY 2016 - 2017


ProposedNew

Request?

20-20-00-605-006 PLH-28 Hanamaulu main replacement 1$ 1$ -$ No

20-20-00-605-010 Wailua Homesteads 538 1.0 MG Storage Tank 1$ 1$ -$ No

20-20-00-605-014 Purchase Water System 1 1$ 1$ -$ No

20-20-00-605-015 Purchase Water System 2 1$ -$ N/A

20-20-00-605-016 land aqcuisition for Poipu tank 1$ 1$ -$ No

20-20-00-605-017 18" Cane Haul Road Main 90,000$ -$ NoAgreement completed

20-20-00-605-018 Hanalei Well no, 2 75,000$ 75,000$ -$ No NTP issued*

20-20-00-605-019 Kapaia SWTP expansion 1$ 1$ -$

20-20-00-605-120 Kilauea 1.0 MG tank (EXP 90%) 135,000$ -$ 33,657$ N/AContract

amendment awarded

20-20-00-605-146 Hanapepe-Eleele Connecting Pipeline HE-1 and HE-10 (EXP 88%) 198,000$ -$ N/A Encumbered

20-20-00-605-148 Kuhio Hwy (Hardy-Oxford) 16" Main replacement (EXP 44% of $180K) 66,000$ 1$ 79,200$ yes Feb-16

20-20-00-605-149 Kuhio Hwy (N. Papaloa to Waikaea Canal) Main Replacement (EXP 44%) 1$ 1$ -$ No

20-20-00-605-150 Makanui and Kuai Road Main Replacement (EXP 63%) 1$ 1$ -$ No

20-20-00-605-151KP-14a Koloa 6" and 12" Main Replacement plus additional area (Wailani and Waihohonou Roads part of KP-14) (EXP 50%)

1$ 1$ N/A

20-20-00-605-152 Hoona, Hoone, Pane Road main replacement (EXP 63%) 1$ 1$ -$ No

20-20-00-605-153 Haena 0.2 MG tank (EXP) 200,000$ -$ N/A Encumbered

20-20-00-605-154 Drill and Test Kilauea Well #3 (EXP) 300,000$ 300,000$ -$ Jun-17

20-20-00-605-155 Wainiha Well #4 (EXP) 80,000$ 80,000$ Wainiha Well #4 (EXP)

20-20-00-605-156 land acquisition for Kilauea Well #3 1$ 1$ -$ -$

20-20-00-605-156 land aqcuisition for jelly factory booster pump 1$ 1$ -$ no using existing site

20-20-00-605-156 land aqcuisition for Wailua Homesteads tank 1$ -$ No

20-20-00-605-156 Poipu 1 MG Storage Tank 1$ 1$ -$ No

20-20-00-605-156 land acquisition for Haena 0.2 MG tank 1$ 1$ -$ No

20-20-00-605-156 land acquisition for SWTP expansion 1$ 1$ -$ No

FY 2017 - 2018

20-Engineering

FRC 20-20-00-605-000

3/16/2017 9 of 10


TOTAL: BAB/Eng/Admin/Capital Outlay - Expansion/Capital Purchases $50,001 $0 $50,001 $0 $0




BudgetFY 2016 - 2017 Encumbrance


New Request?

ANTICIPATED

NTP

30-20-00-605-139 Moloaa Tank site acquisition 1$ 1$ -$

30-20-00-605-140 Koloa Well F land acquisition 50,000$ 50,000$ -$

FY 2017 - 2018

20-Engineering

BAB 30-20-00-605-000

3/16/2017 10 of 10

Construction Management Division

Program Budget - FY 2017- 2018 Construction Management Division: The former Engineering Division which was comprised of the Special Projects Division and the Design and Construction Division was reorganized into the Construction Management and Engineering Division in August 2012. The Construction Management Division which is the former Special Project Division was responsible for the design, construction and inspection of water projects such as reservoirs, pumping facilities and pipelines by planning, contracting for design and conducting design review, preparing construction bid documents and subsequent construction management, and inspecting water system improvements funded by the Department as outlined in Water Plan 2020. The Design and Construction Division was responsible for the design review and construction inspection of water facilities by private parties for dedication to the Department. The former Engineering division was also responsible for the administration of the Department’s laboratory and performing the water quality monitoring for our water systems. The current Construction Management Division oversees the construction management and inspection of water projects such as reservoirs, pumping and treatment facilities, and pipelines by reviewing WP 2020 designs, preparing construction RFP documents, subsequent construction management, and inspecting water system improvements funded by the Department and those funded by private parties for dedication to the Department. The Construction Management Division also continues to oversee Department funded design contracts such as the Lihue Baseyard Improvements for the Department of Water.

The Division has been extremely short staffed for the past three fiscal years and we got some help during FY 2016-2017 in hiring staff but remain short staffed for the anticipated projects. There were eight (8) permanent positions for the Construction Management Division for FY 2016 – 2017. Of the eight positions, four positions are within the Project Management Series and four positions are within the Inspector Series. There is (1) one vacancy remaining in Project Management [Project Assistant SR-18] and (1) one in the Inspection section [Waterworks Inspector II SR-19]. The vacant positions are currently being reclassified with the Department of Human Resources. We are optimistic that this will attract/retain future CM staff for FY 2017-2018 and beyond. The Division was in need of a Construction Management clerk with the Engineering Program Assistant contract having expired in 2013. The Board approved the new position at the February 2016 Board meeting and a permanent Engineering Program Assistant was

hired in December 2016. The DOW Construction Management division has had an extremely difficult time attracting and retaining qualified staff and continues to implement a plan to deal with the problem. It has been shown that Project Managers are difficult to attract and retain in the same sense as engineers since it is nearly the same requirement but based on Project Manager Competition within and outside government throughout the island, state and mainland; it has proven to be harder to attract/retain qualified project managers than engineers. For this reason, the DOW has proposed converting PM staff to the CE series as it will not only help with attracting and retaining staff, it is also more consistent of the duties performed by CM staff related to design and construction engineering tasks here at DOW. The FY 2017-2018 CM budget proposal reflect the efforts of the Construction Management Project Officer to lead a successful division. Due to the short staffing, the CM division has procured two (2) separate As Needed Construction Management contracts to help in the short term until FY 2019. In the event the DOW is relying too heavily on the As Needed CM contracts and it proves to be more costly than hiring permanent staff in the long run for our rate payers, we would need to consider creating additional engineering positions within CM in FY 18-19 budget. It will be vital that the Department have support in this process to attract and recruit staff in a timely manner. Program Description: The Construction Management Division administers all of the construction for Capital Improvement Projects (CIP) and Capital Rehabilitation and Replacement Projects (CRP/CRPL) and provides engineering and inspectional services to the Operations Division during emergencies. The Construction Management Division administers construction contracts; evaluates the constructability of pipeline alignments and sites for water facilities; prepares plans and specifications and bid/RFP documents for new water facilities and implements and inspects Department’s standards and policies. The Division performs all necessary construction plan review and construction inspection for Water Plan 2020 projects. The Construction Management Division provides construction management to private developers who design and build water system improvements that will be dedicated to the County by performing construction inspection and reviewing and approving post-construction documents for water facilities that are being dedicated to the County. Program Objectives: 1. Improve the water facilities infrastructure by constructing new well sources, storage tanks and waterlines through its Water Plan

2020 CIP Program as assigned. 2. Maintain and upgrade existing water facilities through the Water Plan 2020 CRP/CRPL Program as assigned. 3. Coordinate construction and integration of privately constructed water system improvements, as assigned, that are dedicated into the

Department's system. 4. Provide construction management and inspectional services to ensure the assigned construction of water facilities adhere to plans

and specifications and the standards and policies of the Department.

5. Provide engineering design review for all Water Plan 2020 Projects. Program Highlights: 1. The Construction Management Division revised the template and successfully awarded “construction only” contracts via the

Request for Proposal Process.

2. The Construction Management Division worked with the Deputy County Attorney (Water) and completed the annual revisions to the General Provisions for Construction Contracts with the Department of Water.

3. During fiscal year 2016-2017, the Construction Management Division continued the design and initiated construction of several major capital improvements and rehabilitation projects as part of our overall effort to address capacity deficiencies and aging infrastructure issues in our water systems. After CM Division completed the design of the new administration building and secured funding which included a $2M grant from the Department of Health, construction began in FY 14-15 and continued on the Lihue Baseyard Improvements for the Department of Water during FY 15-16 with completion in FY 16-17.The Department staff moved into the new building in September 2016 which was ahead of schedule and the project construction came in under budget. The contractor is currently working to closeout remaining DOW requirements for final payment. The Department funded Design and Construction Contracts managed by the Construction Management Division totaled approximately $12.1 million in FY 16-17.

The Construction Management Division selected contractor via Request for Proposal process and awarded construction on the Koloa Well D Retaining Wall and Site Repairs project. There has only been this new projects advertised for construction within FY 16-17 but it is anticipated to be much more active in FY 17-18 as the backlog of designs from the past 5 years are completed. To date the Request for Proposal process has been a success and all future construction projects are intended to be procured by this method and not necessarily the lowest offeror will be chosen for construction. Further, based on current CM Division design reviews, it is anticipated that several water plan 2020 projects will be ready for construction in late FY-16-17 with encumberances happening in FY 17-18.. In FY 16-17, final inspection and final payment was issued for the 8-Inch Water Main Replacement along Halewili Road and Koloa Well D Retaining Wall and Site Repairs projects.

4. The Construction Management Division managed and inspected construction of various private developer water projects. There were several major subdivision projects that occurred while less time being spent on individual laterals with the signing of the ADU administrative directive drafted by the Construction Project Management Officer to have Operations staff install new ADU laterals. The private sector development has remained picked since last fiscal year with the completion of projects in Hooluana at Kohea Loa onsite and offsite waterlines (Hanamaulu Triangle), Rice Camp Senior Housing Phase II, Wailaau waterline and 7 other private projects. Private projects are in design and are expected to increase during the next fiscal year in Kukuiula and Grove Farm Properties while new construction will also start/continue at Hooluana at Kohea Loa (Kalepa Control Valve), Kilauea Lighthouse Village, the Filipino Cultural Center, Eleele Luna Increment 2 subdivision, as well as other private projects.

5. In addition to various County wide trainings, the Construction Management Division staff completed various trainings throughout the fiscal year to stay updated, evolve and progress with the ever changing requirements related to water utility construction such as: Trench Excavation Safety workshop –Competent person training Confined Space Entry – Competent person training DISC training Customer service training CISEC – Certified Inspector for Soil and Erosion control. Two CM staff members attained the highest level credentials while

2 others received level 1 certifications. Reasonable suspicion drug training

Native Hawaiian Law training

6. After a successful pilot implementation of the electronic inspection journal process, the Construction Management Division fully integrated electronic journaling to all projects currently managed. All Water Plan 2020 and private construction projects are now documented electronically and available via the SharePoint CM Portal created by DOW IT Division. The Construction Management Division continues to evolve with the paperless process and has started the transition to a more comprehensive construction management software in the coming year to include contract management, funding, procurement, and other aspects of project management (Design and Construction) with the IT strategic plan that is based on this initial electronic implementation. The DOW IT Division has been working the CM Division to select a software provider with major after readvertising request for proposals in FY 16-17 with implementation happening in FY 17-18.

General Expenses - Construction Management


Actual FY 2015-2016

Budget FY 2015-2016

Actual FY 2016-2017

Budget

FY 2016-2017

YTD Actual

FY 2017-2018

Proposed Budget

Water Utility Fund - Operating Expenses

10-21-10-540-010 WU/Const/Admin/Professional Services - General -$ 290,000$ -$ 200,000$ -$ 50,000$

10-21-10-563-000 WU/Const/Admin/Operating Supplies 1,436$ 2,500$ 2,536$ 4,500$ 1,269$ 4,500$

10-21-10-570-010 WU/Const/Admin/Books, Publications, Subscriptions, and Memberships 2,214$ 2,850$ 700$ 1,700$ 1,293$ 1,850$

10-21-10-571-010 WU/Const/Admin/Training and Development 1,300$ 2,500$ 1,415$ 6,250$ 4,275$ 9,250$

10-21-10-572-010 WU/Const/Admin/Travel and Per Diem 1,857$ 8,000$ -$ 6,500$ 213$ 6,500$

10-21-10-573-010 WU/Const/Admin/Meeting Expense 1,640$ 6,000$ 1,104$ 3,250$ -$ 3,250$

SUMMARY OF OPERATING EXPENSES 8,447.33$ 311,850.00$ 5,754.74$ 222,200.00$ 7,050.47$ 75,350.00$

CAPITAL OUTLAY FY 2015-2016

Budget FY 2015-2016

Actual FY 2016-2017

Budget FY 2016-2017

YTD Actual FY 2017 - 2018

Proposed

10-21-00-604-999 WU/Const/Admin/Capital Outlay - R & R/Capital Purchases -$ 10,000$ -$ 10,000$ 1,141$ 55,000$

10-21-00-605-999 WU/Const/Admin/Capital Outlay - Expansion/Capital Purchases -$ 10,000$ -$ 10,000$ -$ 10,000$

Water Utility Fund - Capital Outlay (Capital Purchases) $0 $20,000 $0 $20,000 $1,141 $65,000

10-21-00-604-000 WU/Capital Outlay - R&R/Capital Projects - CM -$ 2,950,001$ 892,868$ 7,799,675$ 315,299$ 7,091,125$

10-21-00-605-000 WU/Capital Outlay - Expansion/Capital Projects - CM -$ -$ -$ 2,518,000$ -$ 3,214,400$

Water Utility Fund - Capital Outlay (Capital Projects) $0 $2,950,001 $892,868 $10,317,675 $315,299 $10,305,525

20-21-00-605-000 FRC/Capital Outlay - Expansion/Capital Projects - CM -$ 1$ -$ 14,223,675$ -$ 7,605,038$

FRC Fund - Capital Outlay $0 $1 $0 $14,223,675 $0 $7,605,038

30-21-00-604-000 BAB/Capital Outlay - R&R/Capital Projects - CM -$ 4,630,848$ 6,729,290$ 4,649,000$ 864,945$ 4,732,000$

30-21-00-605-000 BAB/Capital Outlay - Expansion/Capital Projects - CM -$ 9,036,773$ -$ 9,351,000$ -$ 9,017,937$

BAB Fund - Capital Outlay $0 $13,667,621 $6,729,290 $14,000,000 $864,945 $13,749,937

60-21-00-604-000 SRF/Capital Outlay - R&R/Capital Projects - CM -$ 2,000,000.00$ -$ -$

SRF Fund - Capital Outlay $0 $2,000,000 $0 $0 $0 $0

Water Utility Fund - Capital Purchases -$ 20,000$ -$ 20,000$ 1,141$ 65,000$

Water Utility Fund - Capital Outlay -$ 2,950,001$ 892,868$ 10,317,675$ 315,299$ 10,305,525$

FRC Fund -$ 1$ -$ 14,223,675$ -$ 7,605,038$

BAB Fund -$ 13,667,621$ 6,729,290$ 14,000,000$ 864,945$ 13,749,937$

SRF Fund -$ 2,000,000$ -$ -$ -$ -$

SUMMARY OF CAPITAL OUTLAY -$ 18,637,623.00$ 7,622,158.37$ 38,561,350.00$ 1,181,385.12$ 31,725,500.00$

OPERATING EXPENSES PLUS CAPITAL OUTLAY 18,949,473.00$ 38,783,550.00$ 1,188,435.59$ 31,800,850.00$

FY 2017 - 2018 budget

21- CM division

CM Summary (Dustin)

3/16/2017 1 of 15


TOTAL:WU/Const/Admin/Professional Services - General

$0 $290,000 $0 $200,000 $0 $50,000



BudgetFY 2015- 2016




Proposed

Construction Management

2 Years on Contract expired, need to re-procure. This is an AS-NEEDED contract we utilize should inspection help be needed. In the past we've used it for required night work over an extended period of time to avoid losing staff to one project but there may be other areas where the contract could be utilized.

$290,000 $200,000 $0

Specialty inspectionAs needed structural engineering inspection - For projects requiring licensed structural engineer inspection that the DOW design contract or private projects don’t have

$50,000


FY 2017 - 2018 budget

21- CM division

10-21-10-540-010

3/16/2017 2 of 15


TOTAL: WU/Const/Admin/Operating Supplies $1,436 $2,500 $2,536 $4,500 $1,269 $4,500



BudgetFY 2015- 2016




Proposed

Safety EquipmentAnnual replacement of steel toe boots, hard hats, safety vests, ear protection, office workstation ergonomics, etc.

$1,000 $1,000 $0

Field Equipment As Needed Field Equipment (e.g. misc tools, field tablet, etc.) $1,500 $3,500 $0

Equipment & SuppliesAnnual replacement of steel toe boots, hard hats, safety vests, ear protection, office workstation ergonomics, etc. As Needed Field Equipment (e.g. misc tools, field tablet, etc.) an supplies

$1,269 $4,500


FY 2017 - 2018 budget

21- CM division

10-21-10-563-000

3/16/2017 3 of 15


TOTAL:WU/Const/Admin/Books, Publications, Subscriptions, and Memberships

$2,214 $2,850 $700 $1,700 $1,293 $1,850



BudgetFY 2015- 2016




Proposed

Reference MaterialsAnnually purchase reference materials as needed such as ACI manuals, Project Management manuals/literature, etc.

$2,025 $1,000 $593 $1,000

Contractors Association of Kauai (DOW - Dustin is representative)

We have been a member since 2012. This is an annual fee. $650 $700 $700 $850

American Waterworks Association (Dustin)

AWWA membership. $175 $0 $0 $0


FY 2017 - 2018 budget

21- CM division

10-21-10-570-010

3/16/2017 4 of 15


TOTAL:WU/Const/Admin/Training and Development

$1,300 $2,500 $1,415 $6,250 $4,275 $9,250



BudgetFY 2015- 2016




Proposed

CAK Workshops for CM StaffCM staff annually attend on-island training such as NPDES and Trench Excavation workshops through Contractors Assocication of Kauai.

$1,200 $4,950 $4,275 $4,950

Misc. Workshops for CM StaffAnnually attend on-island workshops through various agencies as they come up throughout year. T

$1,300 $1,300 $0 $1,300

Abatement training Asbestos pipe and lead abatement $3,000


FY 2017 - 2018 budget

21- CM division

10-21-10-571-010

3/16/2017 5 of 15


TOTAL: WU/Const/Admin/Travel and Per Diem $1,857 $8,000 $6,500 $213 $6,500



BudgetFY 2015- 2016




Proposed

Conference Travel and Per Diem (Non AWWA/HWWA)

Would like to send CM Staff to water related construction project management/inspection trainings off-island should beneficial conferences be available.

$8,000 $6,500 $213 $6,500


FY 2017 - 2018 budget

21- CM division

10-21-10-572-010

3/16/2017 6 of 15


TOTAL: WU/Const/Admin/Meeting Expense $1,640 $6,000 $1,104 $3,250 $0 $3,250



BudgetFY 2015- 2016




Proposed

Conference fees and registrations (non AWWA/HWWA)

Would like to send CM Staff to water related construction project management/inspection trainings off-island should beneficial conferences or webinars be available.

$6,000 $3,250 $0 $3,250


FY 2017 - 2018 budget

21- CM division

10-21-10-573-010

3/16/2017 7 of 15


TOTAL:WU/Const/Admin/Capital Outlay - R & R/Capital Purchases

$10,000 $0 $10,000 $1,141 $55,000


BudgetFY 2015- 2016




Proposed

Miscellaneous Initial building permit fees and other related project start-up fees $10,000 $10,000 $1,141 $10,000

CK 1759 Replacement Replace CK 1759 2002 Ford Escape $45,000


FY 2017 - 2018 budget

21- CM division

10-21-00-604-999

3/16/2017 8 of 15


TOTAL:WU/Const/Admin/Capital Outlay - Expansion/Capital Purchases

$10,000 $0 $10,000 $0 $10,000


BudgetFY 2015- 2016




Proposed

MiscellaneousInitial building permit fees, ground breakings, other related project start-up fees

$10,000 $0 $10,000 $0 $10,000


FY 2017 - 2018 budget

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TOTAL:WU/Capital Outlay - R&R/Capital Projects - CM

$2,950,001 $892,868 $7,799,675 $315,299 $7,091,125


BudgetFY 2015- 2016




Proposed

10-21-00-604-017 WU/Cns/-18In Cane Haul Main (1.45% RR) $45,675 $0 $0

10-21-00-604-029

WU/Const/Capital Outlay/09-01, Kalaheo 1111' & 1222' Water System Improvements (Package A: 0% Yamada Tank, Package B: 34% Clearwell, Package C: 94 %Pipeline) (Total $17.115M)

$1 $4,700,000 $0 $4,860,025

10-21-00-604-033WU/Const/Capital Outlay/13-07, Koloa Well D Repairs (100% RR)

$300,000 $450,000 $315,299

10-21-00-604-035WU/Const/Capital Outlay/XX-YY, HE-14, Eleele Booster Rehab (100% RR)

$350,000 $550,000 $0 $577,500

10-21-00-604-102WU/Const/Capital Outlay/10-01 Ani-01b anini Rd. WL DOW -Princevl

$1,000,000 $572,000 $0 $0

10-21-00-604-132WU/Const/Capital Outlay/13-05, Kolo Road Main Replacement (Kilauea School)

$1,300,000 $892,868 $0 $0 $0

10-21-00-604-146WU/Const/Capital Outlay/15-07/HE-10, Reorganize Water System Pipeline connecting Hanapepe and Eleele (6" Main Replacement) Phase I (County R/W)(78%RR)( $2.2M)

$1,482,000 $0 $1,653,600


FY 2017 - 2018 budget

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10-21-00-604-000

3/16/2017 10 of 15


TOTAL:WU/Capital Outlay - Expansion/Capital Projects - CM

$0 $0 $2,518,000 $0 $3,214,400


BudgetFY 2015- 2016




Proposed

10-21-00-605-146WU/Const/Capital Outlay/15-07/HE-10, Reorganize Water System Pipeline connecting Hanapepe and Eleele (6" Main Replacement) Phase I (County R/W)(22%EXP)($2.2M)

$418,000 $0 $466,400

10-21-00-605-146WU/Const/Capital Outlay/15-07/HE-01,HE-10, Reorganize Water System Pipeline connecting Hanapepe and Eleele (6" Main Replacement) Phase II (State R/W)(100% EXP)

$2,100,000 $0 $2,748,000


FY 2017 - 2018 budget

21- CM division

10-21-00-605-000

3/16/2017 11 of 15


TOTAL:FRC/Capital Outlay - Expansion/Capital Projects - CM

$1 $0 $14,223,675 $0 $7,605,038


BudgetFY 2015- 2016




Proposed

20-21-00-605-017FRC/ConstCapital Outlay/18In Cane Haul Main (98.55% Expansion)

$3,195,675 $0 $0

20-21-00-605-029

FRC/Const/Capital Outlay/09-01, Kalaheo 1111' & 1222' Water System Improvements (Package A: 100% Yamada Tank, Package B: 66% Clearwell, Package C:6% Pipeline) (Total $17.115M) WU/BAB funded

$1 $300,000 $0 $ 7,290,038.00

20-21-00-605-102FRC/Const/Capital Outlay/10-01 Ani-01b anini Rd. WL DOW -Princevl

$728,000 $0 $0

20-21-00-605-116FRC/Const/Capital Outlay/WK-08-Kapaa Homestead 313' 1.0 MG Tank (Ornellas) (100% FRC)

10,000,000$ -$ -$

10-21-00-605-XXX

Hanapēpē River Bridge, Kaumuali‘i Highway, Route50, HI STP SR50 (1) Project , Hanapēpē, Kaua‘i,Hawaiʻi

$315,000


FY 2017 - 2018 budget

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TOTAL:BAB/Capital Outlay - R&R/Capital Projects - CM

$4,630,848 $6,729,290 $4,649,000 $864,945 $4,732,000


BudgetFY 2015- 2016 Actual

FY 2016 - 2017 Budget



30-21-00-604-101Bond/Const/Capital Outlay/10-01, Ani-01a- Anini and Kalihiwai Road 6 Inch Main (9,156 Ft)

1$ -$ -$

30-21-00-604-102Bond/Const/Capital Outlay/10-01, Ani-01b- Pipline Replacement along Anini Road from DOW - Princeville Master Meter (44% RR of $4.2M)

452,000$ 1,188,000$ -$ 1,848,000$

30-21-00-604-107Bond/Const/Capital Outlay/XX-YY, KP-09 - MCC, Chlorination Facilities, Koloa Well 16-A and E and 16-B Site and Bldg Improvements (100% RR)

1,600,000$ 1,750,000$ -$ 1,750,000$

30-21-00-604-109

Bond/Const/Capital Outlay/XX-YY, LO-08, LO-10 - Koloa Rd (Alaloke Pl. - Piko Rd) 8 Inch Main Replacement (1,700 Ft)Lawai 6 Inch and 8 Inch Main Replacement (6,400 Ft) (R&R - 19%)

563,847$ -$ -$

30-21-00-604-112Bond/Const/Capital Outlay/11-02, PLH-01a - Replace Grove Farm Tanks 1 and 2 (R&R - 40% of $2.835M)

800,000$ 1,080,000$ -$ 1,134,000$

30-21-00-604-114Bond/Const/Capital Outlay/XX-YY, PLH-39a - Lihue Baseyard Improvements for Department of Water

-$ 6,295,454$ 605,698$

30-21-00-604-120Bond/Const/Capital Outlay/02-06, WKK-15 - Construct Kilauea 466 Tank, 1.0MG, Puu Pane Well 3 (R&R - 10%)

250,000$ 400,000$ -$ -$

30-21-00-604-129Bond/Const/Capital Outlay/11-10, 8"WL along Halewili Rd (Kaumualii Hwy to Haka Hale St) (R&R - 100%)

800,000$ 433,837$ 259,247$

30-21-00-604-136Bond/Const/Capital Outlay/XX-YY, H-05, Weke, Anae, and He'e Roads 6" and 8" Main Replacement (R&R - 11%)

165,000$ 231,000$ -$ -$


FY 2017 - 2018 budget

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TOTAL:BAB/Capital Outlay - Expansion/Capital Projects - CM

$9,036,773 $0 $9,351,000 $0 $9,017,937


BudgetFY 2015- 2016 Actual

FY 2016 - 2017 Budget



30-21-00-605-102Bond/Const/Capital Outlay/10-01, Ani-01b- Pipline Replacement along Anini Road from DOW - Princeville Master Meter (Expansion - 56% of $4.2M)

1,848,000$ 1,512,000$ -$ 2,352,000$

30-21-00-605-106Bond/Const/Capital Outlay/03-04, K-05a - Kalaheo New Tank, 0.5 MG, 886 Ft (Expansion - 50%)

1$ -$ -$

30-21-00-605-109

Bond/Const/Capital Outlay/XX-YY, LO-08, LO-10 - Koloa Rd (Alaloke Pl. - Piko Rd) 8 Inch Main Replacement (1,700 Ft)Lawai 6 Inch and 8 Inch Main Replacement (6,400 Ft)

(Expansion - 81%)

2,403,770$ -$ -$

30-21-00-605-110Bond/Const/Capital Outlay/WK-08-Kapaa Homestead 313' 1.0 MG Tank (Ornellas) (100% Expansion)

1$ -$ -$

30-21-00-605-112Bond/Const/Capital Outlay/11-02, PLH-01a - Replace Grove Farm Tanks 1 and 2 (Expansion - 60%) of $2.835M

1,200,000$ 1,620,000$ -$ 1,701,000$

30-21-00-605-118Bond/Const/Capital Outlay/WK-39-Kapaa Homestead Well No. 4 (100% Expansion)

1$ 750,000$ -$ -$

30-21-00-605-120Bond/Const/Capital Outlay/02-06, WKK-15 - Construct Kilauea 466 Tank, 1.0MG, Puu Pane Well 3 (Expansion - 90%)

2,250,000$ 3,600,000$ -$ -$

30-21-00-605-136Bond/Const/Capital Outlay/XX-YY, H-05, Weke, Anae, and He'e Roads 6" and 8" Main Replacement (Expansion - 89%)

1,335,000$ 1,869,000$ -$ -$

30-21-00-605-029

Bond/Const/Capital Outlay/09-01, Kalaheo 1111' & 1222' Water System Improvements (Package A: 100% Yamada Tank, Package B: 66% Clearwell, Package C:6% Pipeline) (Total $17.115M) WU/BAB funded

4,964,937$


FY 2017 - 2018 budget

21- CM division

30-21-00-605-000

3/16/2017 14 of 15


TOTAL:SRF/Capital Outlay - R&R/Capital Projects - CM

$2,000,000 $0 $0 $0





Proposed

60-21-00-604-114SRF/Const/Capital Outlay/XX-YY, PLH-39a - Lihue Baseyard Improvements for Department of Water

-$ -$ -$ -$

60-21-00-604-114SRF/Const/Capital Outlay/XX-YY, PLH-39a - Lihue Baseyard Improvements for Department of Water

2,000,000$ -$ -$ -$


FY 2017 - 2018 budget

21- CM division

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WATER RESOURCES AND PLANNING DIVISION

Program Budget – FY 2017-2018 Program Description The Water Resources and Planning Division is responsible for the review and planning of water systems of proposed developments to assure compatibility with the Department's water general plan. The program provides long-range planning and research and conducts analytical studies to meet the water needs of Kauai; maintains the engineering records; and provide mapping/drafting services for the Department. Program Objectives: 1. To conduct the review and planning of water systems of proposed developments to assure compatibility with the Department's water

general plan including the review of subdivision, zoning, land use and general plan amendments, building permit and water service requests.

2. To conduct investigations to obtain and analyze data to determine capabilities of existing water sources. 3. To conduct long-range planning and research and make analytical studies of water consumption and maximum demand to meet the

water needs of Kauai. 4. To determine hydraulic criteria for reservoirs, pumping stations and water mains, and evaluate and develop water network requirements, 5. Prepare population projections and estimates for future water use. 6. Conduct investigation for the development of potential sources. 7. Conduct and/or administer studies relating to the protection of water sheds and water resources. 8. Maintain maps and records of all water facilities.

Program Highlights For fiscal year 2016-2017 the division reviewed and processed applications for subdivisions zoning, use permits, additional dwellings (ADUs), building permits and requests for water services. During FY 16-17 the division assisted the consultant in the preparation and review of water master plans for several large developments located in East Kaua‘i. The division assisted the Public Relations section with incidents that occurred, public questions and other things, as necessary. The division assisted with the Department’s Project WET program which included teacher education activities and the Department’s annual Make A Splash Festival that invites students and teachers to the all-day event to learn about water through fun, hands-on activities. The division administers the Department’s security program. The division assisted the Department in reviewing amendments to the Rules & Regulations to address proposed changes in the Facilities Reserve Charge and water service and subdivision approval process. The division continued to assist other divisions regarding CIP implementation of Water Plan 2020 Projects. The Division assisted in the lobbying efforts for funds for the Department’s “Capital Improvement Projects (CIP), Request for State Aid 2017 Legislative Session” with Kauai State Legislators. The division also coordinated and assisted the USGS with various joint funded projects that included ground water data collection for Lihue, Kauai. The division administers the two-year University of Hawaii “Projecting Future Rainfall and Evapotransirationfor Kauai” study. The division procured new hydraulic modeling software (InfoWater) and started the process to update the Department hydraulic system models. Digital scanned maps and other records onto the Department’s intranet computer system.. The Kauai Water Use and Development Plan Update was assigned to the division. The contract start was issued in FY 11-12. Division will continue to administer the project during FY 17--18. The division developed several Standard Operating Procedures and policies regarding water service requests in and out of the Departments water service area and other administrative policies to address the amendments to the rules and regulations. During FY 16-17, the division participated in outside programs that included the Kauai Watershed Alliance, the Kauai Energy Utility Council, the Kauai Drought Committee and several community watershed councils. The division administered the Department of Water Grant to the Kauai Watershed Alliance through its coordinator, The Nature Conservancy during FY 16-17. The division assisted in the preparation of the County of Kauai Six-Year Capital Improvements Program Update. The division continues to participate on the County “ePlan” building permit application program (paperless review). The division represents the Department at the County’s Affordable Housing Task Force (AHTF) meetings that are conducted on a monthly basis or as necessary. The AHTF continues to facilitate the development and approval of the affordable housing projects on the

island. During FY 16-17 the division continued to expand the Department’s cross connection and backflow prevention program. The division continues to review and approve backflow device plans and conducts the annual field testing program. The division filled the vacant Civil Engineer VI position. The filling of the vacant Civil Engineer II and Civil Engineer III positions are primary division objectives during FY 17-18.

PROGRAM MEASURES FY 2015-2016 (actual)


FY 2017-2018 (estimated)

1. Processed subdivision applications, zoning/use permits, land use/general plan amendment, ADU clearance applications

179 180 180

2. Processed water service inquires, meter requests 382 385 385

3. Processed building permits 772 775 775

4. Back Flow Inspection Program – No. of Devices 1607 1620 1620

5. Hydraulic Model Update Project on-going on-going on-going

6. USGS Stream Flow Study on-going on-going

7. USGS Groundwater Monitoring Program on-going on-going on-going

8. Kauai Water Use and Development Plan Update on-going on-going on-going

9. UH “Projecting Future Rainfall and Evapotranspiration for Kauai” Start Summary Notes: Annual Operating and Capital Improvement Budget, Fiscal Year 2017-2018, Water Resources and Planning


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Propsoed

Water Utility Fund 233,141 599,050 258,548 793,786 234,295 638,550

10-22-10-540-010 WU/Plan/Admin/Professional Services $225,844 $585,000 $250,387 $779,736 $219,924 $595,000

10-22-10-563-000 WU/Plan/Admin/Operating Supplies $73 $3,250 $1,096 $3,250 $346 $1,250

10-22-10-571-010 WU/Plan/Admin/Training and Development $7,224 $3,000 $7,066 $3,000 $14,025 $20,000

10-22-10-572-010 WU/Plan/Admin/Travel & Per Diem $0 $7,800 $0 $7,800 $0 $22,300SUMMARY OF OPERATING EXPENSES $233,141 $599,050 $258,548 $793,786 $234,295 $638,550

10-22-00-604-999WU/Plan/Capital Outlay - Rehablitation and Replacement/Capital Purchases

$0 $0 $0 $0 $0 $0

10-22-00-605-999WU/Plan/Capital Outlay - Expansion/Capital Purchases

$0 $0 $0 $0 $0 $0

SUMMARY OF CAPITAL PURCHASES $0 $0 $0 $0 $0 $0

SUMMARY OF OPERATING EXPENSES $233,141 $599,050 $258,548 $793,786 $234,295 $638,550

SUMMARY OF CAPITAL PURCHASES $0 $0 $0 $0 $0 $0

OPERATING EXPENSES PLUS CAPITAL OUTLAY $233,141 $599,050 $258,548 $793,786 $234,295 $638,550


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22- WRP division.xlsx#'10-22-00-604-999'!A1

TOTAL: WU/Plan/Admin/Professional Services $225,844 $585,000 $250,387 $779,736 $219,924 $595,000


ActualFY 2015-2016


ActualFY 2016-2017


ActualFY 2017-2018

Proposed Budget

Kauai Watershed Alliance Renewal of Annual Request $150,000 $200,000 $200,000

USGS Ground Monitoring ProgramRenewal - Joint Funding Agreement (KDOW - USGS) Ground-Monitoring Program

$45,000 $45,000 $45,000

Water Use and Development Plan Update

Job WRP 01, Contract 535, Contract Amount: $514,000.00 (Encumbured)

$0 $0 $0

Hydraulic Model Update Updating and Calibrating the existing hydraulic model $300,000 $300,000 $300,000

Rate Study to complete existing FRC study $40,000 $0

Stream Flow KDOW- USGS stream flow study $50,000 $50,000 $0

Water Meter Location Map Update and FRC List

Update meter map and FRC list $1

UH Evapotranspiration UH "Projecting Future Rainfall and Evapotranspiration for Kauai" Contract Amount: $184,735 (Encumbured)

$184,735 $0

GIS Roadmap Consulting Services To provide consulting services to create a GIS Roadmap Plan document.$50,000


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TOTAL: WU/Plan/Admin/Operating Supplies $73 $3,250 $1,096 $3,250 $346 $1,250


ActualFY 2015-2016


ActualFY 2016-2017


ActualFY 2017-2018

Proposed Budget

Fire Hydrant Testing Kit Fire Hydrant Flow Testing Tools & Equipment to Calibrate Hydraulic Model $3,000 $3,000 $0

Work equipment (shoes, traffic cones, etc.)

Used for Safety of Personnel out in the field $250 $250 $250

Books / Manuals / Reference Materials

Purchase 10th Edition Manual of Cross -Connection Control, Uniform Plumbing Code, AWWA Manuals, etc. This is not a new request, line item is usually included in Admin's budget, however it would be better to have it with WRP for budget and accounting transparancy.

$1,000


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TOTAL: WU/Plan/Admin/Training and Development $7,224 $3,000 $7,066 $3,000 $14,025 $20,000


ActualFY 2015-2016


ActualFY 2016-2017


ActualFY 2017-2018

Proposed Budget

Bentley LEARN Passport Renewal Hydraulic Model (Bentley-WaterGEMS) Training Subscription $3,000 $0

Innovyze InfoWater subscription Renewal

Hydraulic Model (Innovyze) Maintence and Support renewal. $3,000 $2,025 $0

ESRI User Conference

Registration for one (1) staff member to attend the annual ESRI User Conference. Annual ESRI User Conference includes GIS classes, hands on software training, water & utility user group sessions and networking to assist with the professional development of ESRI users. ESRI Users Conference attendees will learn & understand updates and advancements in ESRI GIS services, support and best practices to continue to advance the Department's GIS & hydraulic modeling program.

$1,800

American Backflow Prevention Association Conference

Registration for two (2) staff members to attend the American Backflow Prevention Association Annual Conference. The American Backflow Prevention Association Annual conference includes, backflow prevention continuing education, backflow prevention device testing certification classes, hands on backflow prevention device training and professional networking with industry professionals to assist with the professional development of backflow prevention implementors. Attendees will learn & understand updates and advancements in backflow prevention research and best practices to continue to advance the Department's backflow prevention program.

$1,200

ESRI ArcMAP/GIS - Innovyze InfoWater Training Classes

On-site or off-island training courses for the Deaprtment's GIS & hydraulic modeling surpevisors and implementors. The training courses will include updated and advanced GIS and hydraulic modeling concepts, utilization and implementation.

$12,000 $14,000

Training - Miscellaneous

Attend on-island or off-island training to assist with the professional development of the Division's personnel. (i.e. Law, Legislation & Regulation updates & chnages, GIS & GPS Concepts, Microsoft Trainings, Business Writing, etc). Note: This is not a new request and was previously included in Admin's budget. In an effort to improve tracking of expenditures and assist with future Division budgeting, it will be included in the WRP Division budget request.

$3,000


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TOTAL: WU/Plan/Admin/Travel & Per Diem $7,800 $7,800 $0 $22,300


ActualFY 2015-2016


ActualFY 2016-2017


ActualFY 2017-2018

Proposed Budget

ESRI User ConferenceTravel accomodations and per diem for one (1) staff member to attend the annual ESRI User Conference. (Estimate: air fare $1000, lodging & ground transportation $2500, per diem $1500)

$7,800 $7,800 $5,000

American Backflow Prevention Association Conference

Travel accomodations and per diem for two (2) staff members to attend the American Backflow Prevention Association Conference. (Estimate: air fare $2000, lodging & ground transporation $2400, per diem $1800)

$6,200

Hydraulic Modelers Committee

Travel accomodations and per diem for two (2) staff members to attend the quarterly, four (4), Hydraulic Modelers Committee training & meetings. (Estimate: air fare $1600, lodging & ground transporation $1800, per diem $2400)

$5,800

Training - MiscellaneousTravel accomodations and per diem for seven (7) staff member trips to attend off island training & meetings. (Estimate: air fare $1400, lodging & ground transporation $1800, per diem $2100).

$5,300


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PROGRAM BUDGET – FY 2017-2018

Program Description:

The Fiscal Division is directly involved in planning and directing the financial activities of the Department of Water and is responsible for administering the fiscal programs and customer activities of the Department including but not limited to: cash management, cost accounting, payroll, leave records, accounts payable, utility plant accounting, meter reading, consumer billing and accounting and; preparation of financial and statistical reports; conduct internal audits and facilitate financial and statistical studies of the Department for reports and rate making; prepare the financial statements for yearly audit and assists the Manager in the development of the department’s annual budget.

Program Objectives:

Administration

1. To preserve the financial integrity of the Department through internal control and annual financial audits. 2. To oversee all fiscal activities, fiscal recording and reporting, the preparation of the financial statements and annual budgets. 3. To develop accounting policies and standard operating procedures. 4. To oversee supervision of accounting and billing staff, and monitor proper implementation of generally accepted accounting

principles. 5. To generate a return of investments and to insure deposits with financial institutions are fully collateralized. 6. To manage the department’s budget and ensuring the availability of funds to meet cash flow requirements.

Accounting 1. To provide accurate, complete, and timely recording and reporting of the financial transactions and activities of the

Department. 2. To process the Department’s payroll in a timely manner. 3. To process accounts payable and issue payments in a timely and efficient manner. 4. To ensure accountability of the Utility Plant Assets and Property.

FISCAL DIVISION

Consumer Service 1. To provide timely billing, collection, accounting and depositing of water bills and jobbing invoices. 2. Process meter applications and new services. 3. Service customers through inquires on billing, payment and collection matters. 4. Maintain records of accounts receivable.

Program Highlights

Programs Measures

FY 2016

(actual)

FY 2017

(estimate)

FY 2018

(estimate)

Annual Financial Audit Yes

Yes

Yes

Return on Investments .77% .60% .50% Water billings (No. of bills issued) 236,762 237,156 237,460 New Meter applications 193 205 210 Accounts payable transaction 2,383 2,674 3,000 Payroll checks 2033 2094 3000 Payroll processed in work days 10 10 10

The department is still in the process of a 5 Year Water Rate Study for fiscal years (FY) 2017 – 2021. As with FY 2017, there is no water rate increase for FY 2017- 2018.

The department implemented the new Customer Care & Billing System (CC&B). This system was an upgraded version of the CC&B hosted by the Honolulu Board of Water Supply (HBWS). The CC&B upgraded version allows the department to implement new service cloud products which were not available in the old CC&B. These new service cloud products will be implemented in phases; the Customer Online Support Portal is on user testing before it is implemented. This online customer support portal allows customers to interact with DOW staff and submit their inquiries online at the kauaiwater.org website.

Accounting System: Accounting uses Great Plains Financial System to process and maintain the general ledger. Monthly financial closing and financial reporting was enabled; monthly reporting to the board has been accelerated. A new budget format was introduced where each Division Head is now designated as budget managers of their own division’s

budget. Each has access to an Encumbrance Report where they can monitor their year to date budget status. Payroll is processed twice a month through the County’s AS 400 payroll system. The DOW adheres to the County’s payroll

deadline to meet their closing requirements. The Department uses Maintenance Productivity Enhancement Tool (MPET) to process Operations’ timesheet for payroll. In

addition, MPET is used to maintain Materials and Meters Inventory as well as keeping track of Work Orders for billable and non-billable charges.

Fiscal Reorganization to re-align some existing positions with current job descriptions was submitted and approved by the board; still working with the County’s Human Resources department for approval.

Five (5) year water rate study for FY 2017 – 2021 is ongoing. Consumer Service: New instance of CC&B was implemented. Additional service cloud products will be implemented in phases; Field Service Management (FSM) and Online Bill Pay. Meters are read monthly and bills are sent out monthly. Bill payment thru “Lock box” is in use. Automatic Bill Pay E-bill presentment are available options to pay bills until online bill pay or ACH pay are fully

implemented. Credit card payment option is still under consideration.

General Expenses - Billing


Actual FY 2015-2016

Budget FY 2015-2016 YTD

Actual FY 2016-2017


Actual FY 2017-2018

Proposed

Water Utility Fund 179,893$ 436,331$ 205,124$ 298,325$ 149,293$ 300,033$

10-30-20-540-010 WU/Bill/Collection/Professional Services - General 232$ 105,001$ -$ -$ -$ 50,000$

10-30-20-541-010 WU/Bill/Collection/Other Services 10,200$ 30,000$ 17,501$ 30,100$ 18,987$ 35,100$

10-30-20-541-020 WU/Bill/Collection/Billing Costs 166,885$ 292,380$ 185,723$ 255,500$ 128,022$ 206,658$

10-30-20-563-000 WU/Bill/Collection/Operating Supplies 1,710$ 2,800$ 1,214$ 2,500$ 2,209$ 2,500$

10-30-20-570-010 WU/Bill/Collection/Books, Publications, Subscriptions, and Memberships -$ 500$ -$ -$ -$ 350$

10-30-20-571-010 WU/Bill/Collection/Training and Development 868$ 5,650$ 686$ 6,000$ 75$ 1,000$

10-30-20-572-010 WU/Bill/Collection/Travel and Per Diem -$ -$ -$ 4,225$ -$ 4,425$

Capital Purchases $0 $1,127,970 $530,222 $290,680 $312,086 $0

10-30-00-604-999 WU/Bill/Collection/Capital Outlay - Rehabilitation and Replacement/Equipment -$ 27,970$ 27,714$ -$ -$ -$

10-30-00-605-999 WU/Bill/Collection/Capital Outlay - Expansion $0 $1,100,000 $502,507 $290,680 $312,086 $0


SUMMARY OF CAPITAL PURCHASES -$ 1,127,970$ 530,222$ 290,680$ 312,086$ -$

OPERATING EXPENSES PLUS CAPITAL OUTLAY 179,893$ 1,564,301$ 735,345$ 589,005$ 461,379$ 300,033$


30- Fiscal - billing

General Expenses (Billing)

Final 3/16/2017 1 of 10


TOTAL:WU/Bill/Collection/Professional Services - General

$232 $105,001 $0 $0 $0 $50,000


ActualFY 2015-2016


ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Feasibility study for alternative payment options

Investigate costs and benefits of accepting credit card payments and other payment options

$1 $0 $50,000

CC&B Support and Change Requests CC&B Software & Hardware Support - Kauai cost allocation $5,000

Project Management New Billing Software $100,000 $0 $0



10-30-20-540-010

Final 3/16/2017 2 of 10


TOTAL: WU/Bill/Collection/Other Services $10,200 $30,000 $17,501 $30,100 $18,987 $35,100


ActualFY 2015-2016


ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Armored Car Service Deposit pick up from DOW to Bank institution $10,000 $10,100 $11,100

Billing System EnhancementsCHANGE ORDER ALLOWANCE: TO Modify system to accommodate Billing Field Activity (F/A) Integration into MPET, Lockbox services, IVR, e-Bill services, and custom reports

$20,000 $20,000 $0

Lock box service Bank fees / Lock box processing fees (moved from 541-020) $24,000

As needed Change Order Requests:

Field Activity Integration to MPET Work Order

Lockbox Service

Credit Card Payment Option

IVR & E-bill services

Custom Reports

Printing - Miscellaneous forms



10-30-20-541-010

Final 3/16/2017 3 of 10


TOTAL: WU/Bill/Collection/Billing Costs $166,885 $292,380 $185,723 $255,500 $128,022 $206,658


ActualFY 2015-2016


ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Postage for Water Bills Postage for Water Bills $92,400 $92,400 $117,418

Bill Processing Fees Bill Processing fees $97,680 $87,500 $87,640

Billing SystemCharges from HBWS for License, Software & Hardware Support. (50% of 99,273, rounded)

$70,700 $50,000 $0

Lock box service PO Box rental $1,600 $1,600 $1,600

Lock box service Bank fees / Lock box processing fees (moved to 541-010) $20,000 $24,000 $0

E-bill services E-bill services $10,000 $0 $0

Contingency Contingency for Higher Postage Rates and Additional Mailing $0



10-30-20-541-020

Final 3/16/2017 4 of 10


TOTAL: WU/Bill/Collection/Operating Supplies $1,710 $2,800 $1,214 $2,500 $2,209 $2,500


ActualFY 2015-2016


ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Miscellaneous suppliesBinders, receipt paper, and other supplies not covered in the office supply budget, safety shoes; meter reading small tools

$2,800 $2,500 $2,500



10-30-20-563-000

Final 3/16/2017 5 of 10


TOTAL:WU/Bill/Collection/Books, Publications, Subscriptions, and Memberships

$0 $500 $0 $0 $0 $350


ActualFY 2015-2016


ActualFY 2016-2017


ActualFY 2017-2018

Proposed

GFOAMembership for one employee (to secure lower rates on conference fees)

$500 $0 $350



10-30-20-570-010

Final 3/16/2017 6 of 10


TOTAL: WU/Bill/Collection/Training and Development $868 $5,650 $686 $6,000 $75 $1,000



ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Staff Training CC&B and/or new CIS billing $5,000 $5,000 $0

Staff development trainings KCC - OCET and other skills training $650 $1,000 $1,000



10-30-20-571-010

Final 3/16/2017 7 of 10


TOTAL: WU/Bill/Collection/Travel and Per Diem $0 $0 $4,225 $0 $4,425


ActualFY 2015-2016


ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Staff Travel Coordination w/ HBWS, Maui water departments ($200+20)*3 $660 $660

GFOA Conference - GASB or GAAP Trainings

Continuing Education for GASB and GAAP updates $3,565 $3,765

Airfare for 1 ($1,400)

Hotel ( $240*5)

Per diem ( $145*7)

Miscellaneous ($150)



10-30-20-572-010

Final 3/16/2017 8 of 10


TOTAL:WU/Bill/Collection/Capital Outlay - Rehabilitation and Replacement/Equipment

$0 $27,970 $27,714 $0 $0


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

2W pick up truckReplace CK 1911 for Meter Reader. Year and mileage - 2006, 154,000 miles.

$27,970 $0 $0

2W pick up truck Budget transfer from Op's budget $0 $0



10-30-00-604-999

Final 3/16/2017 9 of 10


TOTAL: WU/Bill/Collection/Capital Outlay - Expansion $0 $1,100,000 $502,507 $290,680 $312,086 $0


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

New Billing SystemImplementation of a New Customer Information System (CIS) for Billing & Collection.

$0 $1,100,000 $502,507 $240,680 $0

New Security System New Security System for the new building $50,000 $0



10-30-00-605-999

Final 3/16/2017 10 of 10

General Expenses - Accounting


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017



Water Utility Fund 139,912$ 361,135$ 195,462$ 317,075$ 117,678$ 217,775$

10-31-10-540-010 WU/Acctg/Admin/Professional Services - General $13,500 $171,000 $61,795 $56,000 $39,228 $36,000

10-31-10-540-020 WU/Acctg/Admin/Accounting and Auditing $71,000 $100,000 $85,284 $190,000 $55,000 $120,000

10-31-10-541-010 WU/Acctg/Admin/Other Services - General $25,637 $28,800 $20,581 $28,800 $11,663 $28,800

10-31-10-562-000 WU/Acctg/Admin/Office Supplies $22,590 $45,000 $19,396 $30,000 $9,929 $22,000

10-31-10-563-000 WU/Acctg/Admin/Operating Supplies $1,338 $4,700 $2,270 $3,500 $1,629 $2,500

10-31-10-570-010 WU/Acctg/Admin/Books, Publications, Subscriptions, and Memberships $200 $1,410 $390 $1,410 $0 $910

10-31-10-571-010 WU/Acctg/Admin/Training and Development $2,034 $2,975 $558 $2,000 $230 $2,000

10-31-10-572-010 WU/Acctg/Admin/Travel & Per Diem $1,444 $6,050 $5,009 $4,765 $0 $4,965

10-31-10-573-010 WU/Acctg/Admin/Meeting Expense $2,169 $1,200 $180 $600 $0 $600


SUMMARY OF CAPITAL PURCHASES -$ -$ -$ -$ -$ -$

OPERATING EXPENSES PLUS CAPITAL OUTLAY 139,912$ 361,135$ 195,462$ 317,075$ 117,678$ 217,775$

FY 2016 - 2017 budget

31- Fiscal - accounting

Accounting (Tess)

Final 3/16/2017 1 of 10


TOTAL:WU/Acctg/Admin/Professional Services - General

$13,500 $171,000 $61,795 $56,000 $39,228 $36,000


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Bond Counsel County's allocation to DOW. County makes all decisions regarding isssuing and refunding bonds.

$15,000 $15,000 $15,000

Actuarial & Valuation ServicesOPEB - Other Post Employment Benefits & ERS - County and/or State allocation to DOW.

$15,000 $15,000 $15,000

Workers Comp Actuarial ValuationCounty's allocation to DOW. County makes all decisions regarding procurement and use of these services.

$6,000 $6,000 $6,000

New Water Rate Study for FY 2017-2022

Financial Planning & Rate analysis $135,000 $20,000 $0

FY 2016 - 2017 budget


10-31-10-540-010

Final 3/16/2017 2 of 10


TOTAL: WU/Acctg/Admin/Accounting and Auditing $71,000 $100,000 $85,284 $190,000 $55,000 $120,000


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Auditor Annual financial audit (FY 2016). $85,000 $80,000 $170,000 $100,000

Consultant Consulting services as needed. $20,000 $20,000 $20,000 $20,000

FY 2016 - 2017 budget


10-31-10-540-020

Final 3/16/2017 3 of 10


TOTAL: WU/Acctg/Admin/Other Services - General $25,637 $28,800 $20,581 $28,800 $11,663 $28,800


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Bank Service Fees Analysis Charge ( Average $2400 per month) $28,800 $28,800 $28,800 $28,800

On call janitorial services On call Janitorial services (30days@$35) $0 $0 $0 $0

FY 2016 - 2017 budget


10-31-10-541-010

Final 3/16/2017 4 of 10


TOTAL: WU/Acctg/Admin/Office Supplies $22,590 $45,000 $19,396 $30,000 $9,929 $22,000


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Copy Paper $9,000 $5,000 $5,000

Office SuppliesPens, Pencils, Writing Pads, Binders, Storage Boxes, Folders, Note Pads, Etc

$16,000 $10,000 $5,000

Freight (Office Supplies) $1,000 $1,000 $1,000

Miscellaneous Forms Letterheads, envelopes, booklet covers $4,000 $2,000 $2,000

Janitorial Supplies $6,000 $6,000 $6,000

Zee Medical Front Office $5,000 $5,000 $2,000

Office and Desk Accessories $4,000 $1,000 $1,000

FY 2016 - 2017 budget


10-31-10-562-000

Final 3/16/2017 5 of 10


TOTAL: WU/Acctg/Admin/Operating Supplies $1,338 $4,700 $2,270 $3,500 $1,629 $2,500


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Miscellaneous suppliesBinders and other specialty items not included in the Admin office supply budget

$5,000 $4,700 $3,500 $2,500

Dual Monitors Dual Monitors $5,000 $0

FY 2016 - 2017 budget


10-31-10-563-000

Final 3/16/2017 6 of 10


TOTAL:WU/Acctg/Admin/Books, Publications, Subscriptions, and Memberships

$200 $1,410 $390 $1,410 $0 $910


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

GFOAMembership for controller plus one other (to secure lower rates on conference fees)

$1,000 $1,000 $500

Subscriptions GFOA subscriptions $410 $410 $410

FY 2016 - 2017 budget


10-31-10-570-010

Final 3/16/2017 7 of 10


TOTAL: WU/Acctg/Admin/Training and Development $2,034 $2,975 $558 $2,000 $230 $2,000


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Trainings Staff training $2,000 $2,000 $2,000 $2,000

Mindfullness Training 325 * 3 $975 $975

FY 2016 - 2017 budget


10-31-10-571-010

Final 3/16/2017 8 of 10


TOTAL: WU/Acctg/Admin/Travel & Per Diem $1,444 $6,050 $5,009 $4,765 $0 $4,965


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Travel & Per Diem GFOA Conference - Continuing Education for GAAP and GASB updates $2,900 $4,850 $3,565 $3,765

Airfare for 1 ($1,400)

Hotel ( $240*5)

Per diem ( $145*7)

Miscellaneous ($150)

Interisland meetings Interisland travels (240 * 5) $1,200 $1,200 $1,200

FY 2016 - 2017 budget


10-31-10-572-010

Final 3/16/2017 9 of 10


TOTAL: WU/Acctg/Admin/Meeting Expense $2,169 $1,200 $180 $600 $0 $600


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Registration GFOA Conference registration $1,200 $600 $600 $600

GFOA sponsored trainings and conferences to keep up to date with new GASB statements

FY 2016 - 2017 budget


10-31-10-573-010

Final 3/16/2017 10 of 10


Actual

FY 2015-2016 Budget

FY 2015-2016 Actual

FY 2016-2017 Budget



Water Utility Fund 20,004,196 27,232,346 25,445,357 21,970,624 14,005,898 21,467,834

10-01-10-530-060 WU/Admin/Admin/Post-Employment Benefits (OPEB) $884,000 $914,000 $914,000 $968,000 $663,244 $1,002,000

10-00-10-547-000 WU/Acctg/Admin/County Service Charge $1,989,642 $1,989,642 $2,122,038 $1,991,250 $1,414,692 $2,122,038

10-00-90-580-000 WU/Depreciation/Depreciation** $6,707,560 $7,323,987 $6,513,305 $7,314,750 $4,506,324 $7,314,750

10-00-90-581-000 WU/Depreciation/Amortization** $445,317 $0 $594,054 $650,000 $390,818 $650,000

10-00-90-582-000 WU/Inflows/Outflows** $0 $0 -$41,932 $0 -$24,460 $0

10-00-00-582-000 WU/Interest Expense $4,013,376 $4,096,369 $3,716,337 $3,808,660 $2,494,233 $3,639,100

10-00-00-590-000 WU/Transfers to Other Funds $0 $2,000,000 $1,823,786 $0 $0 $0

10-00-00-590-001 WU/Transfers to Other Funds (DSR) $0 $100,000 $0 $0 $0 -$100,000

10-00-00-590-002 WU/Transfers to Other Funds (ER) $0 $1,100,000 $0 $0 $0 -$100,000

10-00-00-601-000 WU/Bond Proceeds $0 $0 $0 $0 $0 $0

10-00-00-602-000 WU/Loan Proceeds $0 $2,000,000 $1,994,202 $0 $0 $0

10-00-00-682-000 WU/Debt Principal Expense $4,390,954 $4,483,163 $4,565,889 $4,717,296 $4,550,431 $4,835,459

20-00-00-590-000 FRC/Transfers to Other Funds $1,573,347 $1,225,185 $1,225,185 $2,500,668 $0 $2,080,486

30-31-10-541-010 Bond/Transfers to Other Funds $0 $0 $24,291 $20,000 $10,617 $24,000

30-00-00-590-000 Bond/Transfers to Other Funds $0 $0 $0 $0 $0 $0

60-00-00-590-000 SRF/Transfers to Other Funds $0 $0 $1,994,202 $0 $0 $0

60-00-00-602-000 SRF/Loan Proceeds $0 $2,000,000 $0 $0 $0 $0

**Depreciation/Amortization/Bond Inflows & Outflows - non cash budget items

FY 2016 - 2017 budget

32 - Fiscal - others

General Expenses (Fiscal)

Final 3/16/2017 1 of 16

32 - Fiscal - others.xlsx#'10-00-00-601-000'!Print_Area

TOTAL:WU/Admin/Admin/Post-Employment Benefits (OPEB)

$884,000 $914,000 $914,000 $968,000 $663,244 $1,002,000


ActualFY 2015-2016

BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2016-2017

Budget

OPEB ExpenseAmount is estimated and is subject to change. New valuation is coming out around end of April

$914,000 $968,000 $1,002,000

FY 2016 - 2017 budget


10-01-10-530-060

Final 3/16/2017 2 of 16

TOTAL: WU/Acctg/Admin/County Service Charge $1,989,642 $1,989,642 $2,122,038 $1,991,250 $1,414,692 $2,122,038


BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

County Service Charge2408 - 6" @ $804 = $1,936,032; 40 - 4" Hydrant @ $276.00 = $11,040 ; 330 - Standpipes @ $129.00 = $42,570

$1,989,642 $1,991,250 $2,122,038

FY 2016 - 2017 budget


10-00-10-547-000

Final 3/16/2017 3 of 16

TOTAL: WU/Depreciation/Depreciation** $6,707,560 $7,323,987 $6,513,305 $7,314,750 $4,506,324 $7,314,750


BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Depreciation Depreciation based on DOW financials $7,323,987 $7,314,750 $7,314,750

FY 2016 - 2017 budget


10-00-90-580-000

Final 3/16/2017 4 of 16

TOTAL: WU/Depreciation/Amortization** $445,317 $0 $594,054 $650,000 $390,818 $650,000


BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Amortization Amortization based on FY 2014 financials $594,054 $650,000 $650,000

FY 2016 - 2017 budget


10-00-90-581-000

Final 3/16/2017 5 of 16

TOTAL: WU/Inflows/Outflows** $0 -$41,932 $0 -$24,460 $0


ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Amortization Amortization based on FY 2014 financials -$41,932 $0 -$24,460 $0

FY 2016 - 2017 budget


10-00-90-582-000

Final 3/16/2017 6 of 16

TOTAL: WU/Interest Expense $4,013,376 $4,096,369 $3,716,337 $3,808,660 $2,494,233 $3,639,100


BudgetFY 2015-2016

ActualFY 2016-2017



01-00-00-582-01 1980 FmHA (93) $900 $0

01-00-00-582-02 Kauai GOB 2011 A Series (97.1) $148,600 $130,550 $120,700

01-00-00-582-03 2005A Water Bonds (86) $4,994 $0

01-00-00-582-04 2012A Water Bonds -Refunded Part of 2005A (97.3) $114,188 $111,288 $104,513

01-00-00-582-05 2010A Series -BAB (92) $2,860,306 $2,745,053 $2,672,511

01-00-00-582-06 2005A Water Bonds, Partial Refunding of 2001 Series A (87) $104,444 $77,338 $61,088

01-00-00-582-07 SRF Loan Hanapepe River Crossing (80) $26,271 $20,793 $18,011

01-00-00-582-08 SRF Loan Hanapepe 27" Pipeline (81) $14,642 $11,589 $10,039

01-00-00-582-09 SRF Loan Wailua Homesteads Well No. 3 (82) $7,961 $6,359 $5,553

01-00-00-582-10 SRF Loan Lihue Steel Tanks 1 & 2 (83) $26,787 $21,906 $19,447

01-00-00-582-11 SRF Loan Ornellas 0.2 MG Tank (84) $17,795 $14,563 $12,939

01-00-00-582-12 SRF Loan 16" Waterline Kuhio Hwy Wailua (85) $48,914 $40,653 $36,511

01-00-00-582-13 SRF Loan - Poipu Rd 16 inch main (88) $115,849 $97,832 $88,801

01-00-00-582-14 SRF Loan - Stable 1.0 MG Tank (89) $198,466 $171,969 $158,710

01-00-00-582-15 SRF Loan - Kaumualii Hwy 12 inch Main Repl Elepaio (90) $112,461 $98,025 $90,767

01-00-00-582-16 SRF Loan - Waha, Wawae & Niho (91) $54,786 $47,754 $44,218

01-00-00-582-17 SRF Loan - Kapilimao 0.5 MG Tank (94) $112,376 $101,146 $93,983

01-00-00-582-18 SRF Loan- Kokolau (98) $31,098 $22,825 $18,601

01-00-00-582-19 SRF Loan- Kapilimao Well (99) $16,464 $12,332 $10,243

01-00-00-582-20 SRF Loan - Wailua Houselots Main Repl $49,506 $48,647 $45,886

01-00-00-582-21 SRF Loan - Plh 39a, Lihue Baseyard $29,562 $28,039 $26,579

FY 2016 - 2017 budget


10-00-00-582-000

Final 3/16/2017 7 of 16

TOTAL: WU/Transfers to Other Funds $2,000,000 $1,823,786 $0 $0


BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Transfer SRF Loan forgiveness

Transfer estimated proceeds from SRF loan forgiveness to SRF fund $0

Transfer SRF Loan Proceeds

Transfer estimated proceeds from SRF loan to SRF fund $2,000,000

FY 2016 - 2017 budget


10-00-00-590-000

Final 3/16/2017 8 of 16

TOTAL: WU/Transfers to Other Funds (DSR) $100,000 $0 $0 -$100,000


BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Debt Service Reserve (50% of annual debt service, $2.1M transferred) $100,000 -$100,000

FY 2016 - 2017 budget


10-00-00-590-001

Final 3/16/2017 9 of 16

TOTAL: WU/Transfers to Other Funds (ER) $1,100,000 $0 $0 -$100,000


BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

25% of $25.8M less $3.6M transferred

Emergency Reserve (25% of Operating Revenues, $3.6M transferred) $1,100,000 -$100,000

FY 2016 - 2017 budget


10-00-00-590-002

Final 3/16/2017 10 of 16

TOTAL: WU/Loan Proceeds $2,000,000 $1,994,202 $0 $0


BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

SRF Loan Proceeds SRF Loan Proceeds $2,000,000 $0 $0

FY 2016 - 2017 budget


10-00-00-602-000

Final 3/16/2017 11 of 16

TOTAL: WU/Debt Principal Expense $4,390,954 $4,483,163 $4,565,889 $4,717,296 $4,550,431 $4,835,459


BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

01-00-00-682-01 1980 FmHA (93) $18,000 $0 $0

01-00-00-682-02 Kauai GOB 2011 A Series (97.1) $290,000 $310,000 $320,000

01-00-00-682-03 2005A Water Bonds (86) $75,000

01-00-00-682-04 2012A Water Bonds -Refunded Part of 2005A (97.3) $0 $145,000 $155,000

01-00-00-682-05 2010A Series -BAB (92) $1,915,000 $2,030,000 $2,100,000

01-00-00-682-06 2005A Water Bonds, Partial Refunding of 2001 Series A (87) $295,000 $315,000 $335,000

01-00-00-682-07 SRF Loan Hanapepe River Crossing (80) $64,138 $65,417 $66,067

01-00-00-682-08 SRF Loan Hanapepe 27" Pipeline (81) $35,743 $36,455 $36,818

01-00-00-682-09 SRF Loan Wailua Homesteads Well No. 3 (82) $21,015 $21,245 $21,358

01-00-00-682-10 SRF Loan Lihue Steel Tanks 1 & 2 (83) $65,565 $66,169 $66,475

01-00-00-682-11 SRF Loan Ornellas 0.2 MG Tank (84) $41,958 $42,452 $42,694

01-00-00-682-12 SRF Loan 16" Waterline Kuhio Hwy Wailua (85) $120,992 $121,379 $121,574

01-00-00-682-13 SRF Loan - Poipu Rd 16 inch main (88) $263,872 $264,716 $265,141

01-00-00-682-14 SRF Loan - Stable 1.0 MG Tank (89) $376,329 $378,317 $379,273

01-00-00-682-15 SRF Loan - Kaumualii Hwy 12 inch Main Repl Elepaio (90) $201,749 $203,040 $203,694

01-00-00-682-16 SRF Loan - Waha, Wawae & Niho (91) $98,277 $98,906 $99,224

01-00-00-682-17 SRF Loan - Kapilimao 0.5 MG Tank (94) $193,286 $194,913 $195,735

01-00-00-682-18 SRF Loan- Kokolau (98) $88,633 $91,085 $92,339

01-00-00-682-19 SRF Loan- Kapilimao Well (99) $48,067 $49,051 $49,542

01-00-00-682-20 SRF Loan - Wailua Houselots Main Repl $172,942 $186,026 $186,926

01-00-00-682-21 SRF Loan - Plh 39a, Lihue Baseyard $97,597 $98,124 $98,601

FY 2016 - 2017 budget


10-00-00-682-000

Final 3/16/2017 12 of 16

TOTAL: FRC/Transfers to Other Funds 1573347 $1,225,185 $1,225,185 $2,500,668 $0 $2,080,486


BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Transfer to W/U Proportionate FRC Debt Service $1,225,185 $2,500,668 $2,080,486 (FY 2016 = 2,500,668)

**no transfer was recorded in FY 2017

FY 2016 - 2017 budget


20-00-00-590-000

Final 3/16/2017 13 of 16

TOTAL: Bond/Transfers to Other Funds $0 $24,291 $20,000 $10,617 $24,000


BudgetFY 2015-2016

ActualFY 2016-2017



Custodial fee BAB custodial fee & other investment costs $20,000 $24,000

FY 2016 - 2017 budget


30-31-10-541-010

Final 3/16/2017 14 of 16

TOTAL: SRF/Transfers to Other Funds $0 $1,994,202 $0 $0


BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

Transfer SRF Loan Proceeds from W/U

Proceeds from SRF loan forgiveness $0 $0 $0

* reimbursement of capital outlay which is shown as negative expense account (590)

FY 2016 - 2017 budget


60-00-00-590-000

Final 3/16/2017 15 of 16

TOTAL: SRF/Loan Proceeds $2,000,000 $0 $0 $0


BudgetFY 2015-2016

ActualFY 2016-2017


ActualFY 2017-2018

Proposed

SRF Loan Proceeds Estimated Proceeds from SRF Loan for Lihue DOW baseyard $2,000,000

FY 2016 - 2017 budget


60-00-00-602-000

Final 3/16/2017 16 of 16

Program Budget – FY2017 - 2018

PROGRAM DESCRIPTION The Operations Division is responsible for maintaining and operating the Department’s water distribution network, water storage facilities and water producing sources. This infrastructure provides potable water to approximately 21,000 metered services in sufficient quantities, at adequate pressures, with minimum interruptions and of a quality safe and suitable for human consumption as mandated by the United States Environmental Protection Agency (USEPA) and the Safe Drinking Water Act (SDWA). As water is an essential commodity, emergency repairs and trouble calls are provided round-the-clock on an as-needed basis. In order to accomplish its mission, the Operations’ Division maintains and stocks a complete inventory of materials and supplies for assurances that repairs are completed in a timely manner. This Division handles the smaller construction projects and participates in large pipeline installation projects. It also initiates field engineering to ensure efficient operations. Along with the responsibilities of providing potable water, it provides the Department’s fleet management functions and is responsible with the maintenance, repairs and replacement of vehicles and equipment. Under the direction of the Chief of Operations, the Division consists of the Plant Operations Section and the Field Operations Section. There are 48 permanent positions and 1 temporary as needed position for the Division. PROGRAM OBJECTIVES Our daily activities are centered along the following: 1. Operating, monitoring, and maintaining 53 deep well pumping stations, 19 booster pumping stations along with its associated

electrical motor control centers and chlorination disinfection equipment, 4 tunnel sources, 62 storage tanks, 75 control valve stations,

2. Maintaining, repairing, and replacing mechanical and electrical malfunctioning components, equipment and infrastructure to maintain water service.

Operations Division

3. Maintaining and repairing the Department’s 47 vehicles, 1 electric car, 1 mini-excavator, 2 backhoes, 2 skid steer loaders along with

their various attachments, 1 portable air compressor, 11 trailers, 12 trailer-mounted generators ranging is sizes from 70 KW to 400 KW, 2 light towers, 2 riding lawn mowers and numerous motorized hand-operated construction equipment.

4. Operating, monitoring, repairing and maintaining 400+ miles of pipelines and approximately 21,000+ consumer water service

connections and meters, 4,000+ valves, 2,645+ fire hydrants and standpipes. 5. Installing new service connections and meters including the replacement of defective meters and those in service for 20 years.

Providing temporary water services through hydrant meter connections for construction activities like dust control and landscaping.

In addition to our daily activities, some of the major occurrences and tasks performed by the Operations Division during FY 2016-2017 were: Personnel

The following positions were vacated in FY 2016-2017: one (1) Equipment Operator II (termination), Utility Worker

(resignation to transfer to another Department), one (1) Pipefitter (transfer to Equipment Operator II)), and one (1) Maintenance Worker I (promotion to Maintenance Worker II).

One (1) Operations Division personnel took and passed the DSO III exam. Newly created Groundskeeper position was filled. Vacant Equipment Operator II was filled. Vacant Utility Worker was filled. Vacant Waterworks Electronics/Plant Electrical Tradesperson I is dollar funded. Vacant Water Plants Superintendent is on continuous recruitment but was previously dollar funded. Vacant Water Plant Operator is dollar funded. Vacant Heavy Vehicle and Construction Equipment Mechanic is dollar funded. Vacant Maintenance Worker I was filled.

Source and Storage This Fiscal Year, Maka Ridge was converted from Chlorine gas to Sodium Hypochlorite. Sanitary Surveys were conducted by the Department of Health in the Kekaha Waimea Area. Immediate repairs were made to

site where significant deficiencies were noted. Jelly Factory Pump Replacement, Contract 619 on-going Piwai Well #3 repair, Contract 626 on-going Kalaheo Tank Site Tree Cutting, Contract 610 completed SCADA link upgrade for Princeville, Wainiha, and Haena completed. Replaced existing 900 MHz MDS Radio with new VHF

MDS Radio Koloa Well C Repair, Contract 623 on-going Wainiha Well 2 replacement, Contract 628 on-going Puhi Well 5A repairs, Contract 630 on-going

Distribution West crews replaced approximately 1466 feet of 3” PVC mainline along Lokokai Road. As of February 28, 2017, distribution system operators responded to 298 emergency calls reporting pipeline and hydrant leaks. As of March 6, 2017, Operations Division personnel responded to 417 Hawaii One Call Center requests from contractors and

developers for water line location markings. Crews replaced 57 meter boxes, and installed/replaced/repaired 414 meters. A total of 7 live taps were performed. A total of 21 service laterals were installed or replaced. Hydrant crew replaced 10 fire hydrants A total of 11 temporary hydrant meter applications were processed and installed.

Ops Inventory, Warehouse and Baseyard Area Old vehicles and equipment auctioned Contract C615 completed, 2 vehicles delivered Contract C616 completed, 1 vehicle delivered Contract C617 completed, SCADA server room air-conditioning replaced Contract C621 completed, dump truck delivered Contract C622 completed, inventory items delivered SCADA consultant contract C632 being executed

GOALS FOR THE 2017-2018 FISCAL YEAR

1. Recruit to fill vacant positions. Priority is filling the vacant Water Plant Superintendent. 2. Contract and complete Preliminary Engineering Report (PER) for the vacated admin building renovation 3. Contract and complete Preliminary Engineering Report (PER) for MCC upgrades 4. Contract and complete Preliminary Engineering Report (PER) for Generator Shelters 5. Continue with progress made in converting from paper to electronic timesheets and have all Ops personnel on electronic

timesheets. 6. Continue with the progress made in reminding employees to follow chain of command. 7. Continue and speed targeted pipeline and service lateral replacements. 8. Continue converting disinfection from gas chlorination systems to sodium hypochlorite. 9. Review and update the Department’s Safety Program. Implement in daily operations. 10. Continue in-house projects of replacing transmission and main lines that are prone to breakage. 11. Continue in-house construction projects related to repair and maintenance of structures and infrastructure located within

Department of Water remote sites. 12. Continue with the progress made in quickly responding to trouble and/or emergency calls. 13. Continue with the progress of having a weeklong standby crew that improved response time to leak reports received after regular

office hours and on weekends and holidays. 14. Continue with the progress of reducing electric consumption. 15. Continue with the progress of reducing water loss and unbilled water. 16. Continue with the progress of replacing old and defective residential meters with new AMR meters for better billing accuracy.

General Expenses - Operations


Actual

FY 2015-2016 Budget

FY 2015-2016

Actual

FY 2016-2017 Budget



Operating Expenses $6,111,851 $7,915,756 $5,028,089 $7,027,557 $3,365,003 $6,141,056

10-40-50-501-001 WU/Ops/Power/Pump/Exc-Kalaheo $238,959 $0 $0 $0 $0

10-40-50-501-002 WU/Ops/Power/Pump/Exc-Kilauea $110,387 $0 $0 $0 $0

10-40-60-540-010 WU/Ops/TandD/Professional Services - General $0 $260,000 $0 $200,001 $0 $250,000

10-40-60-541-010 WU/Ops/TandD/Other Services $326 $2,000 $499 $2,000 $600 $2,000

10-40-50-543-000 WU/Ops/Power/Pump/Communication Services $38,447 $37,880 $35,306 $40,480 $23,809 $40,480

10-40-60-545-000 WU/Ops/TandD/Rentals and Leases $40,810 $70,000 $35,383 $50,000 $43,417 $50,000

10-40-50-551-000 WU/Ops/Power/Pump/Utility Services $2,829,531 $3,491,000 $2,468,782 $3,046,000 $1,538,699 $2,596,000

10-40-50-560-000 WU/Ops/PandP/Repairs and Maintenance - Water System $148,857 $425,000 $0 $200,000 $8,698 $100,000

10-40-60-560-000 WU/Ops/TandD/Repairs and Maintenance - Water System $59,941 $166,000 $10,265 $166,000 $27,938 $171,000

10-40-60-561-000 WU/Ops/TandD/Repairs and Maintenance - Other than Water System $113,063 $235,000 $88,558 $210,000 $99,821 $180,000

10-40-30-563-000 WU/Ops/Source/Operating Supplies $146,329 $115,000 $133,429 $115,000 $31,764 $75,000

10-40-40-563-000 WU/Ops/Purification/Operating Supplies $33,943 $78,000 $57,876 $48,000 $19,869 $48,000

10-40-50-563-000 WU/Ops/PandP/Operating Supplies $40,477 $131,000 $102,417 $21,000 $19,127 $25,000

10-40-60-563-000 WU/Ops/TandD/Operating Supplies $223,300 $151,000 $449,443 $151,000 $146,326 $200,000

10-40-50-563-010 WU/Ops/PandP/Operating Supplies/Invty. Stock $0 $0 $0 $15,000 $5,032 $15,000

10-40-60-563-010 WU/Ops/TandD/Operating Supplies/Invty. Stock $379,862 $396,000 $0 $646,000 $261,345 $396,000

10-40-60-564-000 WU/Ops/TandD/Fuel $111,959 $208,550 $86,012 $148,750 $41,983 $115,500

10-40-30-565-000 WU/Ops/Source/Bulk Water Purchase $1,573,111 $2,099,326 $1,517,937 $1,916,826 $1,075,037 $1,825,576

10-40-60-571-010 WU/Ops/TandD/Training & Development $20,426 $37,500 $34,752 $37,500 $18,607 $37,500

10-40-60-572-010 WU/Ops/TandD/Travel & Per Diem $0 $5,000 $6,518 $14,000 $2,930 $14,000

10-40-60-573-010 WU/Ops/TandD/Meeting Expense $2,125 $7,500 $913 $0 $0 $0

Capital Purchases $260,751 $220,003 $520,400 $1,025,000 $310,991 $560,000

10-40-00-604-999 WU/Ops/Capital Outlay - Rehabilitation and Replacement/FF&E $260,751 $100,000 $426,269 $630,000 $239,522 $450,000

10-40-00-605-999 WU/Ops/Capital Outlay - Expansion/FF&E $0 $120,003 $94,131 $395,000 $71,469 $110,000

SUMMARY OF OPERATING EXPENSES $5,762,505 $7,915,756 $5,028,089 $7,027,557 $3,365,003 $6,141,056

SUMMARY OF CAPITAL PURCHASES $260,751 $220,003 $520,400 $1,025,000 $310,991 $560,000

OPERATING EXPENSES PLUS CAPITAL OUTLAY $6,023,256 $8,135,759 $5,548,489 $8,052,557 $3,675,994 $6,701,056

FY 2017 - 2018 budget

40 - Ops Budget

Operations (Val)

3/16/2017 1 of 22

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TOTAL: WU/Ops/TandD/Professional Services - General $0 $260,000 $200,001 $0 $250,000



BudgetFY 2015- 2016




Proposed

Design services for emergency generators housing structures at remote sites

Engineering design for structures at remote sites to protect portable emergency generators; emergency generator evaluation for SWTP -P.E.R. only Phase I

$0 $50,000 $0 $75,000

Phase II of generator shelter design Actual design services for remote site emergency generator and shelters $100,000 $1

Design services for Kilauea MCC replacement

$110,000

Design Services for Admin Building Renovation

Preliminary Engineering Report and Assessment $125,000

Baseyard Renovation Preliminary Engineering Report and Assessment $200,000

Medical PractionerIndependent Medical Examiner - to examine employees with established patterns of sick leave abuse

$50,000

FY 2017 - 2018 budget

40 - Ops Budget

10-40-60-540-010

3/16/2017 2 of 22


TOTAL: WU/Ops/TandD/Other Services $326 $2,000 $499 $2,000 $600 $2,000



BudgetFY 2015- 2016




Proposed

MMIS MPET - additional services $20,000 $0

One Call One Call Center $2,000 $2,000 $2,000

FY 2017 - 2018 budget

40 - Ops Budget

10-40-60-541-010

3/16/2017 3 of 22


TOTAL: WU/Ops/Power/Pump/Communication Services $38,447 $37,880 $35,306 $40,480 $23,809 $40,480



BudgetFY 2015- 2016




Proposed

Phone service for alarm circuits 24 circuits $21,700 $21,700 $21,700

Cell phones for standby personnel 26 phones ( 23 personnel, 3 for alarm surges) $15,400 $18,000 $18,000

DSL Service for employee to access SCADA from home

1 DSL Services $780 $780 $780

6 Tablets for Remote Access to DOW Assets Information $0 $0

FY 2017 - 2018 budget

40 - Ops Budget

10-40-50-543-000

3/16/2017 4 of 22


TOTAL: WU/Ops/TandD/Rentals and Leases $40,810 $70,000 $35,383 $50,000 $43,417 $50,000



BudgetFY 2015- 2016




Proposed

Construction equipment rentals. Equipment rental. (e.g. excavator, roller, loader, scissor lift, boom lift, etc.) $70,000 $50,000 $50,000

FY 2017 - 2018 budget

40 - Ops Budget

10-40-60-545-000

3/16/2017 5 of 22


TOTAL: WU/Ops/Power/Pump/Utility Services $2,829,531 $3,491,000 $2,468,782 $3,046,000 $1,538,699 $2,596,000



BudgetFY 2015- 2016




Proposed

Pumping facility electricity 63 accounts $3,445,000 $3,000,000 $2,550,000

Tank sites and Garage Building electricity 25 Tank sites and one garage building. $46,000 $46,000 $46,000

FY 2017 - 2018 budget

40 - Ops Budget

10-40-50-551-000

3/16/2017 6 of 22


TOTAL:WU/Ops/PandP/Repairs and Maintenance - Water System

$148,857 $425,000 $0 $200,000 $8,698 $100,000



BudgetFY 2015- 2016




Proposed

Pump replacement program Including emergency pump replacementand repairs, ongoing program. $425,000 $200,000 $100,000

Contractual cost to operate SWTP Currently owned by Grove Farm and operated by Aqua Engineers

Contingency

Supplemental budget (Kilohana Well, Piiwai Well, check the 3rd well)

FY 2017 - 2018 budget

40 - Ops Budget

10-40-50-560-000

3/16/2017 7 of 22


TOTAL:WU/Ops/TandD/Repairs and Maintenance - Water System

$59,941 $166,000 $10,265 $166,000 $27,938 $171,000



BudgetFY 2015- 2016




Proposed

Outside contractual servicesIncludes waste management, maintaining and repairing plant facilities, maintenance of facilities, maintenance of tunnel sources, alarm circuits.

$15,000 $15,000 $20,000

SCADA System Integrator Consulting and Maintenance Contract (Annually)

Outside services - Islandwide SCADA control system remote site maintenance. $150,000 $150,000 $150,000

Easement 5-1-5:23 Annual Lease - Easement for booster pump station on Wailapa $1,000 $1,000 $1,000

5000 gallon tank for Moloaa Need to replace existing tank on Moloaa $0

FY 2017 - 2018 budget

40 - Ops Budget

10-40-60-560-000

3/16/2017 8 of 22


TOTAL:WU/Ops/TandD/Repairs and Maintenance - Other than Water System

$113,063 $235,000 $88,558 $210,000 $99,821 $180,000



BudgetFY 2015- 2016




Proposed

Rehab and Restoration Services Roadway rehab and repairs $100,000 $100,000 $75,000

Baseyard Parking Lot Baseyard Parking Lot $25,000 $25,000 $0

Vehicle maintenance and service Outside repair services and maintenance. $105,000 $75,000 $75,000

Debris and HazMat Disposal Landfill and Off-Island disposal $5,000 $10,000 $20,000

Building Equipment Repairs $0.00 $10,000.00

FY 2017 - 2018 budget

40 - Ops Budget

10-40-60-561-000

3/16/2017 9 of 22


TOTAL: WU/Ops/Source/Operating Supplies $146,329 $115,000 $133,429 $115,000 $31,764 $75,000



BudgetFY 2015- 2016




Proposed

Miscellaneous Rehab Projects construction, maintenance and rehabilitation projects. $115,000 $115,000 $75,000

FY 2017 - 2018 budget

40 - Ops Budget

10-40-30-563-000

3/16/2017 10 of 22


TOTAL: WU/Ops/Purification/Operating Supplies $33,943 $78,000 $57,876 $48,000 $19,869 $48,000



BudgetFY 2015- 2016




Proposed

Sodium Hypochlorite and Chlorine Gas Chemical supplies for disinfection. $75,000 $45,000 $45,000

Soda Ash pH control for source water. $3,000 $3,000 $3,000

FY 2017 - 2018 budget

40 - Ops Budget

10-40-40-563-000

3/16/2017 11 of 22


TOTAL: WU/Ops/PandP/Operating Supplies $40,477 $131,000 $102,417 $21,000 $19,127 $25,000



BudgetFY 2015- 2016




Proposed

Electrical parts and materialsRepair parts for plant electricians to maintain, repair, and operate electrical pumping plants, booster stations, buildings, and structures.

$41,000 $21,000 $25,000

VFD Pilot project for installation of Variable Frequency Drives $90,000 $0

FY 2017 - 2018 budget

40 - Ops Budget

10-40-50-563-000

3/16/2017 12 of 22


TOTAL: WU/Ops/TandD/Operating Supplies $223,300 $151,000 $449,443 $151,000 $146,326 $200,000



BudgetFY 2015- 2016




Proposed

Meter Parts Repair parts and field testing equipment $10,000 $10,000 $10,000

Road repair supplies Cold mix and other roadway patching materials $50,000 $50,000 $75,000

Traffic Safety Signs and Equipment New safety and traffic control signs. $5,000 $5,000 $5,000

Safety Equipment

Cost od safety shoes, safety glasses, PUC exams, respiratory exams, uniform shirts, safety clothin, replacement tools, equipment as mandated and required by OSHA, and collective bargaining agreements. Purchase one respirators for Plant & Field crewsas required.

$30,000 $30,000 $35,000

Miscellaneous expendituresCost of public notices, Garden Island advertisements, damages to property, and expenditures not classified elsewhere.

$5,000 $5,000 $5,000

Operational materials, supplies, and accessories.

Repair and maintenance materials for plant buildings and structures, equipment parts, pest and weed control, small tool purchases and replacements, trench patching and road repairs. ($50K budget under 102)

$22,000 $22,000 $27,000

Vehicle parts and materialsCost of repair and maintenance of motor vehicles and power operated equipment, parts, accessories, tires, tire repairs, safety checks, batteries, and oil. ($50K budget under 102)

$25,000 $25,000 $39,000

Operational Equipment less than $5,000 per Board Policy No. 3, Item No. 4

Furnitures & Fixtures <$5,000. $2,000 $2,000 $2,000

Operational Equipment less than $5,000 per Board Policy No. 3, Item No. 4

Tools and Equipment <$5,000. $2,000 $2,000 $2,000

FY 2017 - 2018 budget

40 - Ops Budget

10-40-60-563-000

3/16/2017 13 of 22


TOTAL: WU/Ops/PandP/Operating Supplies/Invty. Stock $0 $15,000 $5,032 $15,000



BudgetFY 2015- 2016




Proposed

Electrical parts and materialsinventory Stock for repair parts for plant electricians to maintain, repair, and operate electrical pumping plants, booster stations, buildings, and structures.

$15,000 $15,000

FY 2017 - 2018 budget

40 - Ops Budget

10-40-50-563-010

3/16/2017 14 of 22


TOTAL: WU/Ops/TandD/Operating Supplies/Invty. Stock $379,862 $396,000 $0 $646,000 $261,345 $396,000



BudgetFY 2015- 2016




Proposed

Small pipeline and service line replacement parts

Pipe and valves $37,000 $37,000 $37,000

Large inventory items Large diameter pipe, valves, and other items in inventory $14,000 $14,000 $14,000

AMI Meter Pilot tests 1000 units @ $250 each $0 $250,000 $0

New & Replacement- 5/8" meters 300 ea @ $200 $60,000 $60,000 $60,000

Replacement meters, all other sizes 65 others @ $600 $39,000 $39,000 $39,000

Replacement meter boxes and covers type b

100 ea @ $85 $8,000 $8,000 $8,000

Replacement meter boxes and covers type x

100 ea @ $115 $3,000 $3,000 $3,000

Hydrant replacement Ongoing hydrant replacement program, as needed. $60,000 $60,000 $60,000

Stock Inventory Items Warehouse inventory parts and materials. ($150K budget under 102) $125,000 $125,000 $125,000

SCADA Replacement Parts Inventory Inventory parts $50,000 $50,000 $50,000

FY 2017 - 2018 budget

40 - Ops Budget

10-40-60-563-010

3/16/2017 15 of 22


TOTAL: WU/Ops/TandD/Fuel $111,959 $208,550 $86,012 $148,750 $41,983 $115,500



BudgetFY 2015- 2016




Proposed

diesel for utility fleet 16,000 gallons at $3.50 per gallon; includes increase due to generator use $84,875 $59,500 $56,000

gasoline for utility fleet 16,000 gallons at $3.50 per gallon; includes increase due to new vehicles $123,675 $89,250 $56,000

Non-ethanol fuel fuel for small engines - 1000 gallons at $3.50 per gallon $3,500

FY 2017 - 2018 budget

40 - Ops Budget

10-40-60-564-000

3/16/2017 16 of 22


TOTAL: WU/Ops/Source/Bulk Water Purchase $1,573,111 $2,099,326 $1,517,937 $1,916,826 $1,075,037 $1,825,576



BudgetFY 2015- 2016




Proposed

Princeville Utilities for Anini 20MG per Year x $2.40 per thousand gallons plus $148 per month standby charge $49,776 $49,776 $49,776

Princeville Tract Subdivision 0.7 MG per year X $2.00 per thousand gallons plus $6.11 per month for standby charge $1,900 $1,900 $1,900

Princeville Tank 1 MG per year X $2.00 per thousand gallons plus $230 per month standby charge $4,800 $4,800 $4,800

Plantation Road Tank 0.7 MG per year X $2.00 per thousand gallons plus $70 per month for standby charge $2,250 $2,250 $2,250

Grove Farm Water Purchase Agreement

2.5MGD @ 365 days @ $1.90 per thousand gallons $2,007,500 $1,825,000 $1,733,750

Moloaa 0.7MG at $1.44 per thousand gallons $1,000 $1,000 $1,000

Kalihiwai Bay Estate Water Association

1 mG @ $5 per thousand gallons $5,000 $5,000 $5,000

Anahola Emergency Interconnection Annual fee for interconnectoin $2,100 $2,100 $2,100

Contingency Contingency - increasing cost $25,000 $25,000 $25,000

FY 2017 - 2018 budget

40 - Ops Budget

10-40-30-565-000

3/16/2017 17 of 22


TOTAL: WU/Ops/TandD/Training & Development $20,426 $37,500 $34,752 $37,500 $18,607 $37,500



BudgetFY 2015- 2016




Proposed

Certification classes and trainings/workshops/conferences

Training & Development $37,500 $37,500 $37,500

Travel and Per Diem Moved to GL acct. 572-010

FY 2017 - 2018 budget

40 - Ops Budget

10-40-60-571-010

3/16/2017 18 of 22


TOTAL: WU/Ops/TandD/Travel & Per Diem $0 $5,000 $6,518 $14,000 $2,930 $14,000



BudgetFY 2015- 2016




Proposed

Operations Certification AWWA, HWWA, HRWA, Pacific Water Conference and other conferences $9,000 $9,000

Travel & Per Diem (was under training & development) $5,000 $5,000 $5,000

FY 2017 - 2018 budget

40 - Ops Budget

10-40-60-572-010

3/16/2017 19 of 22


TOTAL: WU/Ops/TandD/Meeting Expense $2,125 $7,500 $913 $0 $0 $0



BudgetFY 2015- 2016




Proposed

Tapping Team ExpensesTravel, material, supplies and conference registration for AWWA tapping contest (Men/Women)

$7,500 $0 $0

FY 2017 - 2018 budget

40 - Ops Budget

10-40-60-573-010

3/16/2017 20 of 22


TOTAL:WU/Ops/Capital Outlay - Rehabilitation and Replacement/Equipment

$260,751 $100,000 $426,269 $630,000 $239,522 $450,000



BudgetFY 2015- 2016




Proposed

F450 pickup with utility body Replacing 2004 CK1786 due to age and mileage. $0

F450 pickup with utility body Replacing 2007 CK2047 due to age and mileage. $0

Backhoe and Trailer Replacing 2002 Komatsu Backhoe due to age and hours of service. $0

2- pickup w/ lift gate Replacing 2007 CK 1958 and CK1973 due to age and mileage.

4x4 pick-up with lift gate Replacing 2007 CK 1958 and 2007 CK 1973 due to age and mileage $100,000

Mini-Excavator Replace Skid Steer Loader $65,000

Leak Detection Equipment Replacing Outdated and Non-Functioning Loggers and Pipe Locators $55,000

4x4 P/U truck with Accessories Replacing 2007 CK1957 due to mileage $55,000

2-Medium Duty P/U Trucks with Utility Body Replacing 2008 CK2048 and CK2049 due to mileage $220,000

2-way radios Convert existing 18 2-ways radios to digital in coordination with Civil Defense project $25,000

5000 gallon tank for Moloaa Need to replace existing tank on Moloaa $10,000

Pump and Motor Replacement Pump and Motor Replacement $200,000 $300,000

Dump Truck Replace CK1816 due to age and mileage $150,000

FY 2017 - 2018 budget

40 - Ops Budget

10-40-00-604-999

3/16/2017 21 of 22


TOTAL: WU/Ops/Capital Outlay - Expansion/Equipment $0 $120,003 $94,131 $395,000 $71,469 $110,000



BudgetFY 2015- 2016




Proposed

F150 pickup with utility body Water Service Leak Investigtor needs vehicle

Leak Detection Equipment Updated Equipment for Leak Detection

Building Security Equipment Phase II of baseyard security cameras and equipment.

4x4 P/U truck service vehicle for Assistant Chief of Operations $45,000

1-dump trucks 18,000 lbs GVWR mini-dump trucks to supplement for hauling of materials $75,000

Mini-Excavator excavator for new equipment operator position $1

Asphalt Pavement Recycler 85 K - outright purchase or lease option available $1

Tanker Truck Potable water tanker truck to supplement water delivery and road cleaning after repairs $1 $200,000

2-4x4 P/U Truck with Utility Body Service Vehicles for Plant Electrician and Welder $140,000

New 2-way and handheld radios 6 vehicular radios and 3 handheld $40,000

6 tablets or laptops 6 Tablets for Remote Access to DOW Assets Information $15,000

Brake Equipment Brake equipment for auto mechanics $15,000

Brush mower Mower attachment for mini-excavator with HI-Flow Kit $65,000

Compressor Trailer mounted compressor $30,000

Light tower 2-trailer mounted light tower $50,000

FY 2017 - 2018 budget

40 - Ops Budget

10-40-00-605-999

3/16/2017 22 of 22




MANAGER’S REPORT No. 17-35 March 24, 2017 Re: Discussion and Possible Action to approve a Right of Entry from ‘Ele‘ele Associates, Inc. that will allow the Department of Water to install a new water main for Job No. 15- 07, WP2020 Project No. HE-1 (Water System Reorganization) affecting the following: a. ‘Ele‘ele Associates, Inc., TMK: (4) 2-1-003:023, ‘Ele‘ele, Kaua‘i, Hawai‘i

RECOMMENDATION: It is recommended that the Board approve the Right of Entry (ROE) whereby, ‘Ele‘ele Associates, Inc., a Domestic Profit Corporation (Grantor), grants to the Board of Water Supply (BWS), County of Kaua`i, its officers, employees, contractors, subcontractors, and agents, a right of entry, over, under, and across TMK: (4) 2-1-003:023 for the purpose of surveying, grading, installing new water lines, and all necessary appurtenances for Job No. 15-07 – Reorganize Water System - Pipeline Connection Hanapēpē and ‘Ele‘ele.

Further, BWS approval is specifically requested of the indemnification provision in this agreement; wherein, the BWS agrees to“…indemnify and hold harmless the Grantor from and against any claims for injuries or damages of any kind occasioned, in whole or in part, by the BWS, or its officers, employees, contractors, subcontractors, and agents (collectively the “Grantee”) negligent actions or omissions arising out of its exercise of this right-of-entry. BACKGROUND: The ‘Ele‘ele water system currently obtains water from the Hanapēpē water system. Water from the Hanapēpē 212’ water system is pumped by a booster pump located in Hanapēpē Valley, up to the ‘Ele‘ele 340’ storage tanks through a transmission line that runs up the valley cliff from the booster pumps to the ‘Ele‘ele 340’ storage tanks. From these storage tanks, water flows down transmission lines to the ‘Ele‘ele 340’ service zone and then through a pressure reducing valve to the lower ‘Ele‘ele 190’ sub-zone. The Department is proposing to reorganize the Hanapēpē and ‘Ele‘ele water systems by connecting the Hanapēpē 212’ system with the ‘Ele‘ele 190’ service zone with a new transmission water line along Kaumuali‘i Highway. The project will reduce the Department’s energy cost by eliminating the need to pump water from the 212’ service area and up to the ‘Ele‘ele 340’ level and then dropping water back down to the ‘Ele‘ele 190’ service area from the 340’ level. The project will also strengthen the ‘Ele‘ele system by providing a redundant way to transmit water from Hanapēpē to the ‘Ele‘ele system. Due to existing conditions and State requirements, the best location for the new water main was determined to be in the Grantor’s property. The owner has indicated that they are willing to grant the BWS a temporary ROE and, a subsequent Grant of Easement (GOE) after or near the end of construction. The Department will submit a Manager’s Report for the subsequent GOE at a future BWS meeting. FUNDING: N/A

Manager’s Report No 17-35 March 24, 2017 Page 2 of 2

OPTIONS: Option 1: Approve of the Right of Entry. Pros: This will allow the DOW to access the property for design and construction

purposes for the project, and to install the new water main connecting Hanapēpē and ‘Ele‘ele.

Cons: None. Option 2: Do not approve the Right of Entry. Pros: None. Cons: The Department will not be able to locate the new water main in the Grantor’s property. The alternative would be to locate the new water main in the State Right-of-Way, which will most likely cause delays and add costs to the project due to the design challenges involved. Respectfully submitted,

Keith Aoki, P.E. Engineering Division CONCURRED:

Kirk Saiki, P.E. Manager and Chief Engineer KA/ein Attachment: Right of Entry Agreement Exhibit “A” to the Right of Entry Agreement Mgrrp/March 2017/17-35/Discussion and Possible Action to approve a Right of Entry from ‘Ele‘ele Associates, Inc. that will allow the Department of Water to install a new water main for Job No. 15-07, WP2020 Project No. HE-1 (Water System Reorganization) affecting the following: a) ‘Ele‘ele Associates, Inc., TMK: (4) 2-1-003:023, ‘Ele‘ele, Kaua‘i, Hawai‘i (3-24-17):ein




MANAGER’S REPORT No. 17-36 March 24, 2017 Re: Discussion and Possible Action to Approve Change Order No. 1, for Job No. 17-08

Wainiha Well No. 2 Replacement for Contract No. 628 with Oasis Water Systems, Inc. in the amount of $10,203.29

RECOMMENDATION: Approval is recommended for Option 1 below for Change Order No. 1 to purchase the correct size column pipes and provide two (2) additional day for scrubbing and bailing. Also, approval is recommended to partially transfer funds within-account from line item-Leak Detection Equipment to line item-Pump and Motor Replacement. FUNDING: Account No. 10-40-00-604-999 WU/Ops/Capital Outlay – Rehabilitation and Replacement/Equipment Funds Available, Account No. 10-40-00-604-999 (Pump Replacement) $42,500.00

Contract No. 628: Oasis Water Systems, Inc. $35, 645.00

5% Contingency $1,782.00

Change Order No. 1 $10,203.29 ($47,603.29)

Line item fund transfer from Leak Detection Equipment $10,203.29

Total Fund Balance for Account No. 10-40-00-604-999 $5,073.00 BACKGROUND: Upon removal and inspection of the pump and column pipes, it was found that the installed column piping is 5” diameter and not the 6” diameter that the records showed. DOW records on file were incorrect. In addition, after scrubbing and bailing of the well, it was found that an additional 2 days of scrubbing and bailing is needed to completely clean the well due to encrustation of the well casing and build-up of materials at the bottom of the well. OPTIONS: Option 1: Approve Change Order No. 1 including within-account fund transfer. Pro: This option will ensure that contract for Wainiha Well No. 2 replacement of deep

well pump as well column piping and appurtenances will move forward and be completed.

Con: This option is not included in the current fiscal year’s budget line item but funds are available within the same General Ledger Account.


Option 2: Reject Change Order and within-account fund transfer. Pro: None.

Con: Haena Well is able to provide water for residents of Wainiha and Haena and is currently the only water source for the area residents. At this time, there is no back-up water source for the Wainiha to Haena areas.

Respectively submitted, Funding reviewed:

Valentino P. Reyna Marites Yano Chief, Operations Division Waterworks Controller CONCURRED:

Kirk Saiki, P.E. Manager and Chief Engineer VPR/ein Mgrrp/March 2017/17-36/Discussion and Possible Action to Approve Change Order No. 1, for Job No. 17-08 Wainiha Well No. 2 Replacement for Contract No. 628 with Oasis Water Systems, Inc. in the amount of $10,203.29 (3-24-17):ein

H. NEW BUSINESS

4. Discussion on the General Plan Update regarding water resource highlights

PENDING

REPORT



fiscal report 2/2017

FISCAL REPORT: MONTHLY SUMMARY HIGHLIGHTS – FEBRUARY, 2017

I. BUDGET SUMMARY VS. ACTUAL (see attached report for details)

YEAR TO DATE (YTD) BUDGET & ACTUAL EXPENSES SUMMARY – AS OF FEBRUARY, 2017

BUDGET vs ACTUAL

∙ Operating Expenses $17,911,541.00 $14,175,917.31

∙ Debt Principal Payment 4,329,195.51 4,329,196.01

∙ Capital Projects 27,763,471.00 2,115,916.50

TOTAL $50,004,207.51 $20,621,029.82

REVENUES: VARIANCE = “ACTUAL” LESS “BUDGET”; POSITIVE INDICATES HIGHER PERFORMANCE THAN EXPECTED.

Total Revenue as of February, 2017 was 14% below projection.

o Water sales of $19.08 million (M) was $794 thousand (K) or 4% below projection.

o Other Water Revenue ‐ Receipts of $265K exceeded projection by $165K or 165%.

o Capital Contributions: Cash contributions including Federal & State Grants ‐ $521K.

o Investment Income & Net Increase in FV of Investments ‐ $272.5K net, combined.

o Note: Line item “FRC Receipts” was moved down to “Non‐Operating Proceeds” category.

o Note: BAB subsidy was re‐classed from Federal grants to Capital contributions – cash receipts.

OPERATING EXPENSES: VARIANCE = BUDGET LESS ACTUAL EXPENDITURES; POSITIVE INDICATES

LESS SPENDING THAN PLANNED.

YTD Operating Expenses before depreciation and amortization was $14.2M. Total spending was $3.7M less

than planned or budgeted and remained at 21% positive variance.

o Employee Related Expenses – $5.75M; remained at 11% positive variance.

o Contracts & Services – $2.4M; with a 47% positive variance.

‐ Professional Services, Insurance, Repairs and Maintenance for both water and non‐water

systems are the main items contributing the 46% positive variance.

o Exceptional Expenses – None.

o Fuel & Utilities – $1.71M; remained at 25% positive variance.

o Bulk Water Purchase – $1.21M; with 5% positive variance.

o Office & Operating Supplies – $563.4K with 25% positive variance.

o Training, Travel & Meeting Expenses – $69.77K.

o Debt Service – Interest Expense ‐ $2.47M.

o Depreciation & Amortization (non‐cash expenses) is $4.9M.

NET OPERATING INCOME:

Net Operating Income before depreciation and amortization ‐ $7.4M.

Net Operating Income after depreciation & amortization expenses of $4.9M was $2.5M.



fiscal report 2/2017

NON‐OPERATING PROCEEDS & DISBURSEMENTS

SRF Loan Proceeds – None

FRC – Facility Reserve Charge ‐ Receipts of $256,785

YTD Debt Principal Payment is $4,329,196

CAPITAL PROJECTS BUDGET: YTD DISBURSEMENTS = $2,115,916.50

Capital Projects: Water Utility Fund ‐ $1,052,748

Capital Projects: FRC Fund – $33,657

Capital Projects: BAB Fund ‐ $1,029,512

Capital Projects: SRF Loan Fund ‐ None

II. FY 2016 – 2017 ENCUMBERED FUNDS

FY 2016 – 2017 Certification of Funds ‐ $2,080,439

III. COMPARATIVE CHARTS:

METERED CONSUMPTION:

February, 2017 metered consumption – 314.46 million gallons (mg); decreased by 5.8 mg as compared from

the same month of FY 2016.

YTD metered consumption as of 01/31/17 – 2.7 billion gallons (bg); decreased by 14.59 mg as compared from

the same month of FY 2016.

IV. COMPARATIVE BALANCE SHEET:

* See attached.

V. OTHER FISCAL ONGOING ACTIVITIES/INITIATIVES:

Five (5) years Water Rate Study ‐ Ongoing.

CC&B Phase II & III – Service cloud, Billing insight and Field Service Management are in development and

testing.

FY 2017 – 2018 proposed budget – for Board review, discussion and approval

Procurement in process ‐ Budget Program Solution.

New procurement ‐ professional services to conduct audit of DOW’s financial statements.


Marites Yano Waterworks Controller

FY 2016 - 2017 Certification of Funds ACCOUNT # W/U BAB FRC TOTALS

7/6/2016 608

A-1, SS# 156, Analytical for the furnishing and

delivery of laboratory testing services 10-10-40-540-010 OE 27,000.00 27,000.00

7/7/2016 624 Job. # 13-07; Koloa Well D 10-21-00-604-033 OE 450,000.00 450,000.00

7/7/2016 624 Job. # 13-07; Koloa Well D (MR Report # ___) 10-21-00-604-033 OE 111,000.00 111,000.00

10/5/2016 625

Project Title: Projecting Future Rainfall and

Evapotranspiration for Kauai 10-22-10-540-010 OE 184,735.00 184,735.00

9/22/2016 586 Financial Audit 10-31-10-540-010 OE 72,000.00 72,000.00

10/28/2016 427

8th Amendment; Job #02-14, Kapaa Homeseads 0.5

MG Storage tank 30-20-00-605-116 CO 51,911.26 51,911.26

10/28/2016 593

1st Amendment; Moloaa Rd Easement; as needed

surveying services 10-20-00-604-159 CO 21,000.00 21,000.00

11/1/2016 618 First Am.; CC&B and Service Cloud Implementation 10-30-20-605-999 CO 50,000.00 50,000.00

11/1/2016 618

First Am.; CC&B and Service Cloud Implementation -

Support 10-02-10-561-000 OE 20,000.00 20,000.00

11/7/2016 626 Job # 17-01, Piiwai well No. 3, Upper Omao 10-40-00-604-999 CO 157,500.00 157,500.00

11/15/2016 627 Sole Source No. SS-2017-1 10-02-10-561-000 OE 19,425.00 19,425.00

12/14/2016 628 Job No. 17-08, Wainiha well No. 2 replacement 10-40-00-604-999 CO 37,427.00 37,427.00

12/14/2016 629 WU bill mail processing and mailing services 10-30-20-541-020 OE 63,000.00 63,000.00

12/14/2016 618

Prithibi; 2nd Am.; Phase II - CC&B

development/enhancements (partial lists) and

Technical Support 10-30-00-604-999 CO/OE 189,191.00 189,191.00

12/23/2016 630

Job 17-05, Replacement of Puhi well 5A pump

assembly 10-40-00-604-999 CO 89,250.00 89,250.00

12/30/2016 631 Job 17-09, As needed surveying services 10-20-10-540-010 OE 21,000.00 21,000.00

1/9/2017 632

SCADA System Maintenance and Consultation

Services 10-40-60-560-000 OE 150,000.00 150,000.00

2/15/2017 633Annual License Renewal for Oracle, SC, FSM, CC&B

10-02-10-561-000 OE 315,000.00 315,000.00

2/15/2017 634Microsoft Great Plains Dynamics Annual Software

Renewal as needed Technical Support 10-02-10-561-000 OE 30,000.00 30,000.00

3/2/2017 635Professional Services - 2017 legislative Liaison

Services 10-01-10-540-010 OE 21,000.00 21,000.00

CO -

CO -

CO -

OE -

CO -

CO -

-

2,028,528.00 51,911.26 - 2,080,439.26

III.

2015 2016 2017 Cum. Inc (Dec) % Inc. (Dec.)

July 2,389,827$ 2,936,791$ 2,626,380$ (310,411)$ -10.57%

August 5,141,106$ 5,832,920$ 5,097,118$ (735,802)$ -12.61%

September 7,865,590$ 8,290,754$ 7,767,863$ (522,891)$ -6.31%

October 10,226,886$ 10,623,726$ 10,231,048$ (392,679)$ -3.70%

November 12,656,586$ 13,196,027$ 12,718,113$ (477,914)$ -3.62%

December 15,112,749$ 15,203,356$ 14,905,179$ (298,177)$ -1.96%

January 17,397,517$ 17,528,254$ 17,167,603$ (360,651)$ -2.06%

February 19,738,622$ 19,844,393$ 19,387,481$ (456,912)$ -2.30%

March 21,989,961$ 22,223,927$ (22,223,927)$ -100.00%

April 24,575,153$ 24,867,138$ (24,867,138)$ -100.00%

May 27,030,000$ 27,210,768$ (27,210,768)$ -100.00%

June 29,777,259$ 29,639,024$ (29,639,024)$ -100.00%

** AFS error in billing AJE 288,133

BILLED REVENUES COMPARATIVE REPORT

For Fiscal Years 2015, 2016 & 2017

$0 M

$2 M

$4 M

$6 M

$8 M

$10 M

$12 M

$14 M

$16 M

$18 M

$20 M

$22 M

$24 M

$26 M

$28 M

$30 M

$32 M

2015

2016

2017

BILLED REVENUES COMPARATIVE CHARTAs of January: FY 2015, 2016 & 2017

1. revenue comparison

FY 2015 FY 2016 FY 2017 Cum. Inc (Dec) % of Inc (Dec)July 2,288,104$ 2,877,122$ 2,036,499$ (840,623)$ -29%

August 4,704,550$ 5,578,998$ 4,881,715$ (697,283)$ -12%

September 7,539,105$ 8,342,249$ 7,182,779$ (1,159,471)$ -14%

October 10,008,958$ 10,566,640$ 9,806,314$ (760,326)$ -7%

November 11,856,591$ 12,935,656$ 12,190,276$ (745,379)$ -6%

December 14,469,704$ 15,243,144$ 14,510,720$ (732,423)$ -5%

January 16,582,316$ 17,306,718$ 16,654,692$ (652,027)$ -4%

February 18,764,382$ 19,659,624$ 18,823,674$ (835,950)$ -4%

March 21,084,947$ 22,198,390$ (22,198,390)$ -100%

April 23,582,827$ 24,345,414$ (24,345,414)$ -100%

May 25,718,355$ 26,778,010$ (26,778,010)$ -100%

June 28,363,672$ 29,203,668$ (29,203,668)$ -100%

CASH RECEIPTS (W/U) COMPARATIVE REPORT


$0 M

$2 M

$4 M

$6 M

$8 M

$10 M

$12 M

$14 M

$16 M

$18 M

$20 M

$22 M

$24 M

$26 M

$28 M

$30 M

$32 M

Cash Receipts Comparative ChartAs of January: FY 2015, 2016 & 2017

FY 2015

FY 2016

FY 2017

2. receipts

FY 2015 FY 2016 FY 2017 INC (DEC)

July 436,238 400,235 363,695 * -36,540 *

August 361,599 391,830 335,456 -56,374

September 415,176 327,625 371,437 43,812

October 384,934 314,456 344,542 30,086

November 398,863 350,842 349,909 -933

December 305,276 287,033 304,246 17,213

January 453,812 322,421 316,392 -6,029

February 366,974 320,287 314,462 -5,825

March 323,359 326,596 -326,596

April 334,995 356,954 -356,954

May 335,320 324,624 -324,624

June 388,313 325,343 -325,343

** AFS error in billing AJE 288,133 288,133

Adjustment

* refer to monthly summary highlights

METERED CONSUMPTION (000 GALLONS) MONTHLY COMPARATIVE CHART


(expressed in thousands)

0

100,000

200,000

300,000

400,000

500,000

600,000

FY 2015

FY 2017

FY 2016

MONTHLY CONSUMPTION COMPARATIVE CHARTAs of January, FY 2015, 2016 & 2017

3. 12 mo. consumption comp

FY 2015 FY 2016 FY 2017 CUM. INC (DEC)

July 343,770 400,235 363,695 -36,540

August 718,498 792,065 699,151 -92,914

September 1,065,275 1,119,690 1,070,588 -49,102

October 1,387,553 1,434,146 1,415,130 -19,016

November 1,707,762 1,784,988 1,765,039 -19,949

December 2,029,101 2,072,021 2,069,285 -2,736

January 2,341,254 2,394,442 2,385,677 -8,765

February 2,666,294 2,714,729 2,700,139 -14,590

March 2,972,501 3,041,325 -3,041,325

April 3,325,957 3,398,279 -3,398,279

May 3,661,661 3,722,903 -3,722,903

June 4,020,012 4,048,246 -4,048,246

** AFS error in billing AJE 288,133 288,133

Adjustment

YTD METERED CONSUMPTION (000 GALLONS) COMPARATIVE REPORT


(expressed in thousands)

0.000

0.500

1.000

1.500

2.000

2.500

3.000

3.500

4.000

4.500

Bill

ion

s

FY 2015

FY 2016

FY 2017

YTD WATER CONSUMPTION COMPARATIVE CHARTAs of January: FY 2015, 2016 & 2017

4. consumption (000 gallons)

Department of Water - County of Kauai

Statements of Net Position

February 28, 2017 and 2016

February 28, 2017 February 28, 2016

Current AssetsCash 5,614,725.08 10,817,792.51

Equity interest in pooled investments 24,806,536.06 18,833,346.84

Receivables:

Accounts, net of allowance for doubtful accounts* 1,800,318.18 1,921,824.74

Due from other funds -

Unbilled accounts 1,428,698.79 1,463,208.97

Grants and subsidies 549,079.16 7,947.00

Accrued interest 72,778.40 41,622.00

Total receivables 3,850,874.53 3,434,602.71

Materials and supplies 889,994.23 911,557.62

Prepaid expenses 45,614.00 59,652.54

Total current asset 35,207,743.90 34,056,952.22

Restricted Assets:Facility reserve charge funds:

Cash 2,181,815.09 2,844,965.92

Accounts receivable and other - 4,800.00

Total facility reserve charge funds 2,181,815.09 2,849,765.92

Bond funds:

Cash 2,407,597.17 1,225,407.60

Investments 12,871,629.65 17,816,731.54

Accrued interest 62,192.65 48,470.79

Total bond funds 15,341,419.47 19,090,609.93

Total restricted assets 17,523,234.56 21,940,375.85

Equity Interest in Pooled Investment - Noncurrent 18,015,347.00 12,987,388.00

Utility Plant:In service 329,603,854.64 315,024,407.72

Accumulated depreciation (117,832,248.95) (110,589,345.52)

Total utility plant 211,771,605.69 204,435,062.20

Construction work in progress 5,945,602.30 13,382,522.72

Total property, plant and equipment 217,717,207.99 217,817,584.92

Total assets 288,463,533.45 286,802,300.99

Deferred Outflow of Resources 2,959,917.92 1,184,051.58

Total assets and deferred outflows of resources 291,423,451.37$ 287,986,352.57$

*Allowance for doubful accounts 269,886.67 (240,646.44)

Assets and Deferred Outflows

Report Format Created by: S. Nadatani

Department of Water - County of Kauai

Statements of Net Position

February 28, 2017 and 2016

February 28, 2017 February 28, 2016

Current Liabilities:Accounts payable and accrued liabilities 1,148,929.70 698,367.18$

Contracts payable, including retainages 589,909.64 45,342.55

Due to/Due From Other Funds

Customer overpayment 112,525.82 107,991.67

Customer deposits and advances 449,309.76 406,192.89

Current portion of long term debt 4,717,296.00 4,466,350.00

Current portion of capital lease obligation 699,000.00 663,000.00

Total current liabilities 7,716,970.92 6,387,244.29

Long-Term Debt 77,922,030.91 82,731,084.72

Capital Lease Obligation 1,269,147.74 1,953,253.47

OPEB & Retirement Benefits 12,072,473.71 9,477,149.46

Accrued Vacation and Compensatory Pay 1,245,154.43 1,074,855.70

Deferred Inflow of Assets 1,286,710.00 1,147,956.00

Total liabilities and deferred inflows: 101,512,487.71 102,771,543.64

Net Position:Water Utility Reserves 10,200,000.00 9,000,000.00

Restricted FRC 2,181,815.09 2,849,565.92

Restricted Build American Bonds 14,775,026.64 19,103,109.06

Invested in Capital Assets Net of Related Debt 133,109,733.34 128,003,896.73

Unrestricted 29,644,388.59 26,258,237.22

Total net position 189,910,963.66 185,214,808.93

Total liabilities, deferred inflows and net position: 291,423,451.37$ 287,986,352.57$

- - -

Liabilities, Deferred Inflows and Net Position

Report Format Created by: S. Nadatani



“Water has no Substitute – Conserve it!”

INFORMATION & EDUCATION SPECIALIST REPORT March 24, 2017 Public Notices and Announcements All news releases were also published on the Department’s Facebook and Twitter social media pages.

Department welcomes new Board Member o A news release was sent on February 21st announcing that Thomas Canute had been

recently appointed to the Department’s Board of Water Supply. o The news release was published on For Kauai’s online website on February 24th.

(Attached)

Service interruptions for emergency repairs o The Department reported on its social media pages about emergency repairs due to

water line breaks on the following dates: February 2nd, February 23rd, February 27th, March 2nd, March 3rd, March 6th and March 7th.

Hanamaulu discolored water o The Department reported on its social media pages at 7 p.m., on March 10th, that

Hanamā'ulu and Līhu'e residents were experiencing discolored water caused by an air pocket that stirred up existing sediment in the lines. Residents were notified that DOW crews were flushing the water from various points in the system, and were advised to refrain from drinking or cooking with noticeably discolored water.

o An update was posted at 10:15 p.m., on March 10th, that DOW crews completed flushing the Hanamā'ulu and Līhu'e systems of discolored water.

Public Relations Program PR attended the Kaua'i Regional Science and Engineering Fair Community Showcase on March 10th and hosted an informational display for the attendees. The display included information about the Department, where our drinking water comes from, and the benefits of tap water versus bottled water. PR also brought the Department’s precipitation model as a visual. Attendees included teachers, students and parents, along with 14 other community displays. PR distributed brochures, mechanical pencils and magnets for all. At the time of this report, PR is scheduled to attend Kekaha Elementary School’s Math and Science Night on March 15th and host a display with information about the Department, water quality and a precipitation model. At the time of this report, PR continues coordination plans for the Department’s Halewili Main Replacement Dedication Ceremony set for March 16th. At the time of this report, PR continues to work on coordinating the Department’s Fix a Leak Week Campaign and promotional giveaway set for March 20th to 24th. Conservation radio advertisements has been scheduled to run throughout the month of March.

Information & Education Specialist Report March 24, 2017 Page 2 of 2

The launch date for the Department’s new online billing services has been postponed and PR has put all formal marketing print designs on hold. However, the launch date for the Department’s “Service Cloud” portal has been set for April 10th by IT and Fiscal. PR plans to do a soft promotion of this new service. Project WET PR continues to plan for DOW’s 14th Annual Make a Splash with Project WET Festival set for Thursday, September 28, 2017. Upcoming Outreach

May 4, 2017 – Agricultural and Environmental Awareness Day June 24, 2017 – County of Kaua'i’s 9th Annual Mayor-a-Thon September 28, 2017 – DOW’s 14th Annual Make a Splash with Project WET Festival

Miscellaneous

The March issue of “As the Water Flows” employee newsletter was completed. The Department donated approximately 60 pencils and rulers to Kaua'i County Committee

on the Status of Women for their Career Day gift bags which were given to 60 girls who attended the event on March 3rd at the Kaua'i Beach Resort.

The Department donated 100 water bottles to King Kaumuali‘i Elementary School’s 5th Grade Promotion Celebration.

Water Quality’s Andy Canavan arranged for 44 fourth-grade students and 4 chaperones to visit the Department and tour the Microlab on March 7th. PR prepared goodie bags for the students which included a backpack, water bottle, pencil and conservation magnet.

PR attended the Employee Council meeting on March 9th.


Kim Tamaoka Information & Education Specialist KT:ein Attachments: “Department of Water welcomes Thomas Canute to the Kaua'i Board of Water Supply,”

www.forkauaionline.com Mgrrp/March 2017/Information & Education Specialist Report (3-24-17):ein

Published on www.forkauaionline.com February 24, 2017

http://www.forkauaionline.com/



“Water has no Substitute – Conserve It!

Operations Division Report for the Month of February 2017

Personnel

Effective February 1, 2017 Franklin Iwai will transferred from Pipefitter to Equipment Operator II. Both positions are BC-9.

Source and Storage

Maintenance Workers continued cleaning of various remote facilities island-wide. Works included clearing of vegetation and drainage as well as repair and construction of structures and facilities.

Water Plant Operators performed routine inspection and maintenance at all sites including valve maintenance, piping repair and replacement, chlorination equipment maintenance, and mixing of sodium hypochlorite.

Electrical workers performed routine electrical maintenance at all sites including SCADA radio troubleshooting, electrical wiring for motor controls, lighting repair and replacement.

Distribution

Operations Division Field Section crews continue to perform live taps and routine leak repair of service laterals and mainlines. Field Section personnel responded to and completed forty four (44) leak repair work orders.

In the month of February, field crew replaced 100 feet of 3” PVC distribution line on Lokokai Road under work order C141516. As of February 2017, a total of 1,566 of old pipe has been replaced.

We received a total of 49 calls from customers reporting leaks on the mainline, service laterals, meters, meter boxes and fire hydrants including complaints of no water, complaints of low pressure, high pressure, calls requesting remote site/facility grounds and vegetation maintenance, calls for assistance in shutting off the water meter, calls reporting damaged meter box and cover, reports of leaking or damaged fire hydrants and report of white milky water. Work orders were generated and all calls resolved. Leak after the meter needs to be addressed by the customer.

For the months of February, a total of 61 meters were issued, installed and repaired.

Operations Division Report March 24, 2017 Page 2 of 2

Fleet, Inventory, Warehouse and Baseyard Area

For the month of February, a total of one hundred ninety five (195) work orders were issued for Operations Division. Works included: electrical repairs and maintenance; automotive repairs and maintenance including power generator maintenance; water meter installation and replacement; service lateral installations; leak repairs; well, tank site and PRV maintenance; replace damaged meter boxes; repair defective meters; replace damaged or leaking hydrant; door-to-door customer notifications for tie-ins of new lines to existing lines as well as notifications regarding scheduled repairs; callouts due to customer complaints/reports; meter replacement requests; contractor’s requests for markings..

For the month of February 2017, seventy five (75) Hawaii One Call requests for markings were received and forty five (45) completed. Requests had to be prioritized as they are received and per customer stated work beginning date.


Valentino P. Reyna Chief of Operations Division

VPR/ein

Attachments: Overtime Chart

Leak Report Chart Monthly Water Production and Consumption Chart for February 2017

Mgrrp/March 2017/Operations Divison Report for the Month of February 2017 (03-24-17):ein

County Of Kauai - DEPARTMENT OF WATER

Operations Division: Plant & Field

Total Hours for the Month

For the Period: January, 2015 to February, 2017

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Regular Hours Worked Time Off (Leaves n Holiday) Overtime Hours TOTAL HOURS

# of W/O's Job Reason Code Description

Work Orders by Job Reason Code for Selected Date Range11-Mar-2017

02/01/2016 02/28/2017to

LEAK-BOX 33 Meter Box Leak Repair

LEAK-CUST 7 Customer-Side Leak Repair

LEAK-MAIN 124 Mainline Leak Repair

LEAK-S/L 155 Service Lateral Leak Repair

33LEAK-BOX

7LEAK-CUST

124LEAK-MAIN

155LEAK-S/L

LEAK-BOX 10.3%LEAK-CUST 2.2%LEAK-MAIN 38.9%LEAK-S/L 48.6%

Total: 100.0%

Work Orders by Job Reason Code

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Monthy Water Produced, Customer Meter Read and Waterloss Comparison For Calendar Year 2016

Jan-17 Feb-17 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Total Year

Produced (Kgals.) 354,808 356,536 379,057 396,346 365,106 400,488 407,195 380,214 419,009 380,520 406,209 349,978 4,595,465

Customer Meter Read (Kgals.) 316,424 314,457 326,596 356,954 324,624 336,981 359,598 335,456 371,437 346,244 349,909 304,289 4,042,969

Waterloss (kgals.) 38,384 42,079 52,461 39,392 40,482 63,507 47,597 44,758 47,572 34,276 56,300 45,689 552,496

Waterloss (%) 10.8 11.8 13.8 9.9 11.1 15.9 11.7 11.8 11.4 9.0 13.9 13.1 12.0

Waterloss ($) 49,016 53,734 66,993 50,303 51,696 81,098 60,782 57,156 60,749 43,770 71,896 58,345 705,537

37

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M A R - 1 6 A P R - 1 6 M A Y - 1 6 J U N - 1 6 J U L - 1 6 A U G - 1 6 S E P - 1 6 O C T - 1 6 N O V - 1 6 D E C - 1 6 J A N - 1 7 F E B - 1 7

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MONTH PRODUCED/READ

Produced (Kgals.) Customer Meter Read (Kgals.) Waterloss (kgals.) Unbilled Percentage





MANAGER’S UPDATE March 24, 2017

Pursuant to Board Policy No. 3 CONTRACTS AWARDED/EXTENSION/AMENDMENTS: (1) Second Amendment to for Job No. 11-02, WP2020 #PLH-01A, Replace Grove Farm Tanks #1 and #2 to extend Contract No. 536 with Esaki Surveying and Mapping, Inc. for an additional 180 calendar days with no additional funding FUNDING: NO ADDITIONAL FUNDS REQUESTED

Account No. 30-20-00-604-112 BAB/Eng/Admin/Capital Outlay-Expansion/Capital Purchases Contract No. 536: Esaki Surveying and Mapping, Inc. $219,658.00 First Amendment (contract time extension) $0.00 Second Amendment (contract time extension) $0.00

Total Funds Certified $219,658.00

Second Amendment:

Contract Time Extension for 180 Calendar Days $0.00

Total for Second Amendment $0.00

Total Funding Balance for Contract No. 536 $219,658.00

BACKGROUND: Unanticipated delays in the design phase caused the work to proceed at a pace slower than originally planned, resulting in the contract work extending beyond the contractual limit. It is the DOW staff’s opinion that Esaki Surveying and Mapping, Inc. has made substantial and sufficient progress to the project. We recommend approval for extending the contract 180 calendar days, exclusive of the construction phase of the Project, which will extend through construction. (2) First Amendment for Job No. 12-02 WP2020 #WK-23, Construct UH Experimental Station, 605’ Tank to extend Contract No. 567 with Esaki Surveying and Mapping, Inc. for an additional 1,522 Calendar Days with no additional funding FUNDING: NO ADDITIONAL FUNDS REQUESTED

Account No. 20-20-00-605-117 FRC/Eng/Admin/Capital Outlay-Expansion/Capital Purchases Contract No. 567: Esaki Surveying and Mapping, Inc. (02/04/13) $38,500.00 Contingency amount $1,925.00


MANAGER’S UPDATE Re: Manager’s Update for February 2017 through March 2017 March 24, 2017 Page 2 of 10



First Amendment:

Contract Time Extension for 1522 calendar days $0.00

Total for First Amendment $0.00


BACKGROUND: Unanticipated delays in the negotiation phase of the project with the owner, University of Hawaii, has resulted in the project progressing at a pace slower than originally planned. This resulted in the contract work to extend beyond the contractual limit. It is the DOW staff’s opinion that Esaki Surveying and Mapping, Inc. has made substantial and sufficient progress to the project. We recommend approval for extending the contract 1522 calendar days, exclusive of the construction phase of the Project. (3) Professional Services Contract No. awarded to SPJ Consulting, LLC for the 2017 Legislative Liaison Services in the amount of $20,000.00 FUNDING: Account No. 10-01-10-540-010. Admin/Professional Services Legislative Liaison Funds Available, Account No. 10-20-10-540-010 $290,605.50Contract No. 635: SPJ Consulting, LLC. $20,000.00


Total Funds Requested $21,000.00 ($21,000.00)

Total Remaining Balance $269,605.50

BACKGROUND: The DOW desires to engage a consultant to represent the Board of Water Supply, County of Kauai (BWS) as its Legislative Liaison during the 2017 Legislative session to review and track the Board’s proposed CIP Funding Bill and other legislative bills as it affects the Board. SPJ Consulting Inc. has been selected to provide liaison services. The DOW is seeking approval to execute Contract No. 635 with SPJ Consulting, Inc. In consideration of the work to be completed, a negotiated lump sum amount to complete the work was agreed upon. (4) Second Amendment for Job No. 11-09, WP2020 #K-05A, Kukuiolono 0.5 MG (886’) Tank, Kalāheo, to extend Contract No. 551 with Esaki Surveying and Mapping, Inc. for an additional 1,522 Calendar Days with no additional funding FUNDING: NO ADDITIONAL FUNDS REQUESTED Account No. 30-20-00-605-125 BAB/Eng/Admin/Capital Outlay-Expansion/Capital Purchases Contract No. 551: Esaki Surveying and Mapping, Inc. $224,624.00 First Amendment (contract time extension) $0.00




Second Amendment (contract time extension) $0.00 Total Funds Certified $224,624.00

Second Amendment:

Contract Time Extension for 310 Calendar Days $0.00

Total for Second Amendment $0.00


BACKGROUND: Unanticipated delays in the design phase caused the work to proceed at a pace slower than originally planned, resulting in the contract work extending beyond the contractual limit. It is the DOW staff’s opinion that Esaki Surveying and Mapping, Inc. has made substantial and sufficient progress to the project. (5) Third Amendment for Job No. 12-01 WP2020 H-05, Hanalei Waterline improvements to extend Contract No. 553 with Esaki Surveying and Mapping, Inc. for an additional 180 Calendar Days with no additional funding FUNDING: NO ADDITIONAL FUNDS REQUESTED

Account No. 10-20-00-604-136 Contract No. 553: Esaki Surveying and Mapping, Inc. $143,605.00 First Amendment (contract time extension to March 21, 2014) $0.00 Second Amendment (contract time extension to June 26, 2016) $0.00

Third Amendment:

Contract Time Extension for 180 calendar days $0.00

Total for Third Amendment $0.00

Contingency 10% (per board policy set prior to 06/28/12 revision) $14,360.00



BACKGROUND:

Unanticipated delays in the State’s approval of the project’s Use and Occupancy Agreement have resulted in the contract work extending beyond the contractual limit. It is the DOW staff’s opinion that Esaki Surveying and Mapping, Inc. has made substantial and sufficient progress to the project. (6) Change Order No. 1 for Job No. 17-08, Wainiha Well No. 2 Replacement for Contract No. 628 with Oasis Water Systems, Inc. in the amount of $10,203.29 (Ref. Manager’s Report No. 17-36) FUNDING: Account No. 10-40-00-604-999 WU/Ops/Capital Outlay – Rehabilitation and Replacement/Equipment

Funds Available, Account No. 10-40-00-604-999 (Pump $42,500.00




Replacement)

Contract No. 628: Oasis Water Systems, Inc. $35, 645.00


Change Order No. 1 $10,203.29 ($47,603.29)

Line item fund transfer from Leak Detection Equipment $10,203.29

Total Fund Balance for Account No. 10-40-00-604-999 $5,073.00 BACKGROUND: Upon removal and inspection of the pump and column pipes, it was found that the installed column piping is 5” diameter and not the 6” diameter that the records showed. DOW records on file were incorrect. In addition, after scrubbing and bailing of the well, it was found that an additional 2 days of scrubbing and bailing is needed to completely clean the well due to encrustation of the well casing and build-up of materials at the bottom of the well.

WAIVER RELEASE & INDEMNITY APPLICATIONS:

Applicant TMK Location & Building permit Performance Bond Amount NONE

STAFF REPORTS - FY 16-17: PERSONNEL MATTERS UPDATE March 13, 2017 RECRUITMENT AND POSITION ACTIONS Administration

1. Deputy Manager. Working with Department of Human Resources (DHR) on reference checks.

Construction Management Division 1. Construction Project Management Officer #2470. As of 3/6/2017 email from DHR,

classification review is completed. 2. Project Manager #2484. As of 3/6/2017 email, DHR completed classification review. 3. Project Assistant #2351. As of 3/6/2017 email, DHR completed classification review. 4. Waterworks Inspector III #2353. As of 3/6/2017 email, DHR completed classification review. 5. Waterworks Inspector II #2357. As of 3/6/2017 email, DHR completed classification review. 6. Waterworks Inspector II #2355. As of 3/6/2017 email, DHR completed classification review. 7. Waterworks Inspector I #2483. As of 3/6/2017 email, DHR completed classification review.

Operations Division

1. Pipefitter #2418. As of 3/10/2017, pending eligibles list from DHR. 2. Water Plants Superintendent #2490. As of 3/10/2017, pending referred list of eligibles.




Pursuant to Board Policy No. 3 SUMMARY OF WARRANT VOUCHERS As of September 17, 2015 Regular Board Meeting, the Summary of Warrant Vouchers will be included in the Fiscal Monthly reporting. Pursuant to Board Policy No. 24 CONVEYANCE OF WATER FACILITIES $54,255.00 3/24/2017 Barry D. Gilbert and Cheryl Vanderbilt TMK: 4-8-006:062 Anahola 21,255.00$

3/24/2017Sandra Matsumoto, Trustee of the Matsumoto Living Trust dated October 9, 2015 as amended or restated

TMK: 2-4-014:027 Koloa 33,000.00$

54,255.00$ CUSTOMER CARE AND BILLING (CC&B) SYSTEM UPDATE: Phase I implementation of CC&B is complete. The DOW is operating its own license of CC&B. Phase II - implementation:

1. Field Service Management (FSM): FA screen configuration complete Mapping FA’s and what info needs to be sent from/back to CCB being finalized API call to send info between apps development in progress Target – all development complete by 3/15

2. ACH via Billing Insight:

Go-Live originally planned for early March 2017 is on hold

I.T. STRATEGIC PLAN UPDATE: IT Plan Task 3: Project Management and Document Imaging:

Project Management: The RFP for Project Management System was short listed to three bidders. The three bidders came to the department to provide a demonstration of their respective Project Management Systems for the PM Committee. A notice for Best and Final was requested from the three bidders. Document Imaging: In the area of document imaging, IT completed exporting all the images from the Stellent Document Imaging System and is converting all the images so that they may be uploaded into the SharePoint system. IT completed the SharePoint upload and is working on a sort/filter feature. On-going: IT met with the Engineering/CM/WRP groups and gave a demonstration/training on how to use SharePoint. Demonstrated how to upload and index records as well as retrieving records. I have noticed a few new records going into the SharePoint system. As an outcome of the meeting, it is recommended to get a custom search for better retrieval.




Before the customization can occur, it is recommended that SharePoint is upgraded to a later version. If we choose to upgrade at a later time, the functionality of the custom search may no longer work. We are currently looking for prospective vendors who can provide the upgrade. We selected a vendor in our SOQ process and they are determining if they can provide this work.

IT Task 4: Develop Web based GIS Viewer and Map Layers: Mapping for the following water systems are completed and have been released to the GIS users. Anahola / ‘Anini / Hā’ena-Wainiha / Hanalei / Hanapēpē/Eleele / Kalāheo-Kōloa / Kīlauea / Kalāheo-Kōloa (partial) / Līhu'e-Kapa‘a (partial) IT is currently working on the Kōloa-Po’ipū area (Kalāheo-Kōloa water system) and it is near completion of getting all gps points. Have started working on the GIS Model. Finished the Kukuiula area (new subdivision area). IT is waiting for the as-built drawings for the Puhi-Līhu'e-Hanamā'ulu area (Līhu'e to Kapa‘a water system) to finalize the system. IT Task 5: MMIS Replacement / Asset Based Work Orders: The Manager and Operations Chief have reviewed and approved the draft RFP for a new MMIS system. It is currently with the DOW’s Attorney for her review. AFFORDABLE HOUSING UPDATE: No significant activities. 2017 LEGISLATURE UPDATE: The DOW has been monitoring over sixty-two (62) live bills during this legislative session of which forty-four (44) have died. Two testimonies have been sent to the Legislature:

The DOW supports HB100 relating to the funding for the operating and capital improvement budget of the Executive Branch for fiscal years 2017-2018 and 2018-2019.

The DOW supports HB636 relating to the establishment of a two-year water conservation financial assistance to county-owned public water systems.

MANAGER’S GOALS UPDATE established September 23, 2016 for FY16-17

Goals/Objectives Success Measurements Outcomes Status Administration

Goal 1 Implement systems that will serve to reduce customer complaints. 1. Enhance customer

knowledge of the Department by providing information on

Develop a plan to enhance customer knowledge of the Department by the end of January 2017.

Implement plan to enhance customer knowledge.

Written plan completed January 2017.




Goals/Objectives Success Measurements Outcomes Status programs, projects, services and achievements

2. Public inquiries requiring response.

Provide a response within 2 working days, if more detailed study is required supply an estimated timeline.

Meet expectations throughout the year.

Ongoing

3. Manager Trainings (excluding conference)

July 7, 2016 Contract Management, Cost & Pricing August 15, 2016 Fema Crisis Leadership & Decision Making November 30, 2016 Customer Service Training January 11, 2017 Native Hawaiian Law Training January 19, 2017 Effective Supervisor March 10, 2017 DISC Training

4. Division Head JPR Complete Division Head JPRs by end of June 2017.

Division Heads will have an understanding of their current job performance.

Not Started.

Goal 2 Take actions to utilize GIS information. 1. GIS maps and data Update all maps and data

by the end of June 2017. Meet success measurements

75% done.

2. Utilize GIS maps and data.

Develop a plan to use GIS maps and data for asset management and hydraulic modeling by the end of June 2017.

Implement plan 10% done.

Goal 3 Ensure the health, safety and welfare of the Department employees and public. 1. Support the needs of

Department Divisions delivery of programs for health and safety for employees

Insure adherence of the County wide safety program.

Actively participate on the County wide safety committee

No adverse activities throughout the year. Active DOW participation throughout the year

Ongoing




Goals/Objectives Success Measurements Outcomes Status 2. Support the needs of

Department Divisions delivery of programs for health and safety for Public

Insure compliance of all regulatory agency requirements, State and Federal. Insure compliance of all County Ordinances.

No adverse activities throughout the year. All regulatory needs met by DOW throughout the year.

Ongoing; Brown water incident in March.

Operations Goal 1 Improve existing asset management program.

1. Assess existing asset management program.

Determine if existing asset management program is compatible with existing GIS and accounting programs by the end of the fiscal year.

Asset management program will be identified.

Gathering information and knowledge about asset management and asset management programs.

Goal 2 Improve water system reliability and resiliency. 1. Improve hurricane

survivability of standby power generators.

Begin design for emergency generator hardened shelters with more efficient method of connecting generator by the end of June 2017.

Portable generators will be protected during hurricanes.

Not started.

2. Improve pump motor control center reliability.

Identify MCCs that are old and have problems obtaining spare parts. Begin design on replacing old MCCs by the end of June 2017.

Reliability of MCCs will be improved.

Kīlauea wells MCC design consultant selected. Other sites will be identified.

3. Assess existing preventative maintenance program.

Contract a consultant to evaluate and improve the current preventative maintenance program for the plan and distribution systems by the end of June 2017.

Development of an improved preventative maintenance plan.

Not started.

Fiscal Goal 1 Ensure fiscal control and sustainability.

1. Use accounting program to develop annual budget.

Investigate and implement, if possible, whether Great Plains accounting system can be used to develop the budget and possibly use it for the next budget process.

Development of a more streamlined budgeting process.

Began solicitation process for budget application.




Goals/Objectives Success Measurements Outcomes Status 2. Implement CC&B

system. Successfully implement new billing system by the end of June 2017.

Billing system will be independent of Honolulu BWS.

Ongoing; DOW billing independently from BWS.

3. Develop fair and reasonable water rates.

Complete current water rate study within the contracted time.

Department will have updated water rates.

50% done; Ongoing

Engineering Goal 1 Oversee all engineering design work required for the Department.

1. Support the engineering design needs of the other divisions.

Engineering Division shall lead and be responsible for all Department engineering design work.

Ensures quality control and standardization of projects.

Ongoing

Goal 2 Continue rehabilitation, replacement and expansion of water system 1. Timely completion

of projects. Complete five design projects before the end of June 2017.

Projects will be completed.

20% done

Construction Management Goal 1 Continue to improve construction management methods and expertise.

1. Upgrade project document management system.

Acquire construction document management program by the end of June 2017.

Time and money will be saved with electronic submittal process. All parties will have access to electronic documents.

Developing procurement documents.

Water Resources and Planning Goal 1 Implement a fair and reasonable method of determining system capacity and accounting for existing use.

1. Evaluate existing method of determining system capacity and use.

Determine if the existing method of evaluating system capacity and use is similar to other water agencies. Modify existing methods as necessary by the end of June 2017.

Defendable method of determining system capacity and use.

Not started.




Goals/Objectives Success Measurements Outcomes Status 2. Assess existing water

system hydraulic model.

Determine if existing hydraulic model is compatible with GIS system and obtain compatible model as necessary by the end of June 2017.

Department will have GIS compatible model.

GIS compatible hydraulic model has been procured.

Respectfully submitted, Kirk Saiki, P.E. Manager and Chief Engineer Attachments: 2010 BAB Spend Down Report as of February 2017 2017 Pacific Water Conference Report KA/MJA Mgrrp/Manager’s Update (03-24-17):mja

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2010 Bond Encumbrance and Spend Down Status (Dollars)

BAB Balance Remaining to Encumber

Actual Projected

FRIDAY, MARCH 24, 2017 - Kauai Water Supply

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Transcript of FRIDAY, MARCH 24, 2017 - Kauai Water Supply