Fall 2020 Popcorn Sale Leader Guidebook ADDENDUM
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(Updated 9/2/20) Fall 2020 Popcorn Sale Leader Guidebook ADDENDUM Page 7 – Trail Mix and Chocolate Lover’s • Trail Mix is NOT Gluten Free. • Chocolate Lover’s is NOT Gluten Free. Page 11 – Commission • Clarification – All units will receive a base commission of 25% on total gross sales. (Online and Product combined.) Page 12 – Show & Sell • Schedule no more than 1 Scout (or 2 Siblings) and 1 Parent per shift. • This is a change from the 2 Scouts and “two-deep” adult leadership per shift. Page 12 – Council Show & Sell Locations • Bass Pro will not have Show & Sell locations available in 2020. • Tony Packo’s will have Show & Sell locations available for the lottery. • Camp Miakonda now has a Show & Sell location available for the lottery. Page 14 – Online Sales • For the My PR Popcorn App, a different email address will be needed for each Scout in a family. Page 15 – Additional Popcorn Pick-Up • Payment/Return o A payment needs to be made by Wednesday before Thursday pick up. o A return must be submitted online by Wednesday and product can be physically returned at the Thursday pick up. Page 17 – Distribution & Return Locations • Show & Sell distribution location for Commodore Perry, Northwest, and Swan Creek will not be at The Andersons. It will be at the Lucas County Rec Center, 1406 Key St., Maumee. • Show & Sell distribution location for Wood will not be at The Andersons. It will be at Whitacre Logistics LLC, 12602 South Dixie Hwy, Portage, OH 43451.
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Transcript of Fall 2020 Popcorn Sale Leader Guidebook ADDENDUM
(Updated 9/2/20)
Fall 2020 Popcorn Sale
Leader Guidebook
ADDENDUM
Page 7 – Trail Mix and Chocolate Lover’s
• Trail Mix is NOT Gluten Free.
• Chocolate Lover’s is NOT Gluten Free.
Page 11 – Commission
• Clarification – All units will receive a base commission of 25% on total gross sales.
(Online and Product combined.)
Page 12 – Show & Sell
• Schedule no more than 1 Scout (or 2 Siblings) and 1 Parent per shift.
• This is a change from the 2 Scouts and “two-deep” adult leadership per shift.
Page 12 – Council Show & Sell Locations
• Bass Pro will not have Show & Sell locations available in 2020.
• Tony Packo’s will have Show & Sell locations available for the lottery.
• Camp Miakonda now has a Show & Sell location available for the lottery.
Page 14 – Online Sales
• For the My PR Popcorn App, a different email address will be needed for each Scout in a
family.
Page 15 – Additional Popcorn Pick-Up
• Payment/Return
o A payment needs to be made by Wednesday before Thursday pick up.
o A return must be submitted online by Wednesday and product can be physically
returned at the Thursday pick up.
Page 17 – Distribution & Return Locations
• Show & Sell distribution location for Commodore Perry, Northwest, and Swan Creek will
not be at The Andersons. It will be at the Lucas County Rec Center, 1406 Key St.,
Maumee.
• Show & Sell distribution location for Wood will not be at The Andersons. It will be at
Whitacre Logistics LLC, 12602 South Dixie Hwy, Portage, OH 43451.
Fall 2020 Popcorn Sale
Leader Guidebook
Erie Shores Council Boy Scouts of America
2
August 2020
Greetings Scouters!
My name is David Hardy and I am the Erie Shores Council Popcorn Kernel for 2020. Welcome to this year’s Pecatonica River
Popcorn Sale fundraiser! For those of you who are new to the Popcorn Sale, rest assured that the Popcorn Committee will
do all that we can to help you have a positive popcorn experience. For those who have been involved in the past, welcome
back. Your knowledge and experience are terrific assets to this program. Thank you to everyone for your time, energy, and
service!
This is my 23rd year in Scout fundraising, the past 10 years as the Wood District Popcorn Kernel. Financially speaking, the
Popcorn Sale provides funding for program materials, activities, and other adventures that our Scouts might not otherwise
experience. While the financial aspect of the fundraiser is vital to each unit, it is not the only important part of the program.
Often overlooked benefits include improved self-confidence; increased visibility and interaction with the community; and a
sense of ownership within the unit.
Every Scout is a unique individual. Some quickly become very comfortable with this fundraiser, while others tend to be a
little shy. Selling popcorn is a great way to encourage the more bashful Scouts out of their shell just a little bit. A Scout is
brave, and sometimes it takes courage to approach a stranger and ask them to support Scouting through the Popcorn Sale.
I’d like to say that everyone you approach will be willing to support Scouting, but this is not always the case. A Scout is
friendly, courteous, and cheerful even when they face disappointment. This might be the toughest part of the whole program,
but your Scout’s character is developing when he succeeds AND when he fails.
A Scout is thrifty. A Scout works to pay his own way, and by participating in the Popcorn Sale your Scout is doing just that. A
Cub Scout pack decided it was time to replace their old wooden Pinewood Derby track with a new aluminum one. The pack
challenged the Cubs to reach that goal, and you should have seen how proud they were when THEIR new track was delivered!
I would encourage you to set a specific goal for your unit as well. It might be new equipment or a special event. Whatever
works best for your unit, the Scouts will appreciate it more because they earned it.
Finally, I would like to take this opportunity to thank everyone on the Erie Shores Popcorn Committee, the Council advisors,
and all of the parents and volunteers who are going to be working together to make this year’s sale a success. I wish you all
the best in your unit Popcorn Sales, and remember, support for your sale is always available both at the Council and District
levels.
Yours in Scouting,
David D. Hardy
ESC Popcorn Committee Chair
3
TABLE OF CONTENTS WHAT’S NEW! ........................................................... 3
KEY WEBSITES ........................................................... 3
CONTACTS ................................................................ 4
SAFETY PROTOCOLS.................................................. 5
KICKOFF KITS ............................................................. 5
CALENDAR ................................................................ 6
PRODUCTS ................................................................ 7
NUTRITIONAL & ALLERGY INFORMATION ................ 8
BUILDING A SUCCESSFUL SALE ................................. 9
UNIT POPCORN KERNEL JOB DESCRIPTION ............ 10
UNIT POPCORN KICKOFF AGENDA ......................... 10
COMMISSION ......................................................... 11
SALES METHODS ..................................................... 11
SHOW & SELL .......................................................... 12
COUNCIL SPONSORED SHOW & SELL LOCATIONS.. 12
PROMOTE - POPCORN BANNER ............................. 12
SHOW & DELIVER ................................................... 13
TAKE ORDER ........................................................... 13
MILITARY DONATION ............................................. 13
ONLINE SALES ......................................................... 14
CORPORATE SALES ................................................. 14
ORDERING POPCORN ............................................. 15
ADDITIONAL POPCORN PICK-UP ............................. 15
PRODUCT MANAGEMENT ...................................... 16
UNIT TO UNIT TRANSFER ........................................ 16
DISTRICT FACEBOOK GROUPS ................................ 16
DISTRIBUTION ......................................................... 17
DISTRIBUTION & RETURN LOCATIONS ................... 17
SHOW & SELL POPCORN RETURNS ......................... 18
PAYMENTS .............................................................. 18
COUNCIL INCENTIVE INFORMATION ...................... 19
BSA NATIONAL SUPPLY PRIZE INFORMATION ........ 20
PECATONICA BONUS INCENTIVE INFORMATION ... 21
UNIT INCENTIVE PROGRAM IDEAS ......................... 22
TOOLS TO USE ......................................................... 22
APPENDIX ................................................................ 23
POPCORN SALE PARENTAL CONSENT AND RESPONSIBILITY FORM (White) .............................. 24
UNIT FEEDBACK FORM (Goldenrod) ....................... 25
SHOW AND SELL ORDER FORM (Blue) .................... 26
TAKE ORDER FORM (Yellow) ................................... 27
POPCORN TRANSFER FORM (Salmon) .................... 28
TOTAL SALES CALCULATOR (White)........................ 29
BSA PRIZE ORDER FORM (Green) ........................... 30
MILITARY DONATION RECEIPTS (Blue) ................... 31
WHAT’S NEW! What’s new this year:
• Safety Protocols/COVID – Tips to keep our Scouts and customers healthy. (Pg. 5)
• Door Hangers that can be customized with unit information. (Pg. 5)
• New Deposit Slips – Please destroy all deposit slips from previous years. (Pg. 5 & Pg. 18)
• Chocolate Lover’s Tin now a holiday tin, has 3 popcorn varieties and 2 chocolate pretzel varieties. (Pg. 7)
• Base Commission is 25%. (Pg. 11)
• Show & Sell Order will be limited to 50% of the Unit’s total sales for 2019. (Pg. 12)
• Show & Sell Booths - Schedule no more than 2 Scouts per shift and “two-deep” adult leadership. (Pg. 12)
• A payment or return will need to be made prior to picking up additional popcorn on Thursdays. (Pg. 15)
• Returns will be limited to 25% of total amount ordered in 2020. (Pg. 18)
KEY WEBSITES • Erie Shores Council Website: www.erieshorescouncil.org/popcorn
• Pecatonica River Popcorn Website: www.prpopcorn.com
4
CONTACTS
Erie Shores Council, Boy Scouts of America Jadel Leadership Center
PO Box 8728 5600 W. Sylvania Ave.
Toledo, Ohio 43623 Main Phone: 419.241.7293
Fax: 419.241.6769
Please Note: All communications and changes regarding the Popcorn Sale will be sent to the email address
that you provided when you signed up as your unit’s Popcorn Kernel. If you are not receiving these email
communications, please contact your District Popcorn Chair or Erin LaLonde. Information in Popcorn Sale
Leader Guidebook is subject to change.
Please visit www.erieshorescouncil.org/popcorn for more information.
All worksheets and handouts in this guidebook are available to download.
Council
Council Kernel David Hardy
419-351-8870 [email protected]
Council Staff Advisor Andrew Curran 419-704-1223
Council Staff Taia Sutherland 419-466-7197
General Popcorn Questions Erin LaLonde
419-843-0111 [email protected]
DISTRICT CHAIRS DISTRICT EXECUTIVES
Commodore Perry
Christine Smith 567.277.2386
Jaci Bugaj 419.340.4458
Eagle bay Tim Schnitker 419.276.4671
Tim Schnitker 419.276.4671
Northwest Anna Robinson 419.708.3161
Ellen Watkins 419.276.1217
Swan creek Brianne LaFountaine
419.779.1859 [email protected]
Alissa Hunt 419.410.0390
Wood Brandon Holt 419.270.7275
Brandon Holt 419.270.7275
5
SAFETY PROTOCOLS Safety is priority number one during the Erie Shores Council 2020 Popcorn Sale. We strongly recommend that
you maintain safety protocols as suggested by the CDC and the State of Ohio during your Popcorn Sale to include,
but not limited to:
Social Distancing Hand Washing Hand Sanitizer Masks
KICKOFF KITS Your 2020 Popcorn Sale Kickoff Kit includes the following items to help your Scouts have their best sale yet!
• Leader Guide
• Sales Flyers
• Take-to-Work Tents
• Prize Flyers
• Door Hangers – NEW!
• Super Saturday Prize
• Money Envelopes
• Deposit Tickets – NEW ACCOUNT
• Tasting Kit
• Banner (Display at Kickoffs, Show & Sell)
NEW THIS YEAR!
Each unit will be provided a supply of door
hangers in their Popcorn Kickoff Kits.
Tags are customizable by writing in or printing
a label with contact information.
**Note – do not use a Scout’s personal contact
information. Contact information should be for
Kernel or parent of Scout.
NEED MORE?
Find a printable copy under the “Files” tab on
your Pecatonica River Popcorn dashboard.
6
June 2 New Kernel Training – Virtual training
June 11 New Kernel Training – Virtual training
August 11 Popcorn Kickoff – CP, 7:00pm and EB, 7:00pm
August 13 Popcorn Kickoff – NW & WD, 7:00pm
August 20 Popcorn Kickoff –SC, 7:00pm
August 25 Popcorn Kickoff – Council-Wide Make-Up, 7:00pm
September 1 Show & Sell unit assignments announced
September 2 Show & Sell Orders due
September 15-16 Show & Sell Distribution
CP & NW - Tuesday, 9/15; EB, SC & WD - Wednesday, 9/16
September 18 Sale Begins!!
September - October Additional Show & Sell pick-ups and payments as needed
(9/24, 10/1, 10/8, 10/15, 10/22)
October 21 Payment Due: Units must pay 70% of money collected up to this date
November 2 Sale Ends
November 4-5 Final Show & Sell Returns Accepted
SC & WD - Wednesday, 11/4; CP, EB & NW - Thursday, 11/5
November 5 Final “Take Orders” Due
November 12 Final Prize Orders, Feedback, Incentive Forms Due
November 18-19 Take Order Distribution
SC & WD - Wednesday, 11/18; CP, EB & NW - Thursday, 11/19
December 10 FINAL Payments Due
Make payments at the Scout Shop, by mail, or deposit at Huntington Bank
January 21, 2021 2020 Popcorn Review Meeting
CALENDAR
*The dates listed above are the dates that items need to be turned in to the Council Office. Please make
sure that you assign earlier turn-in dates for your Scouts so that you have enough time to tabulate the
orders and have them turned in to the Council Office on time.
www.erieshorescouncil.org/popcorncalendar
** All dates subject to change. ** Please watch Kernel Journal for most current information. **
7
PRODUCTS
Kettle Corn Microwave ~ 16 Pack
Experience the combination of the sweet, yet salty flavor
of Kettle Corn anytime.
Net Wt. 40 oz.
Cheddar Cheese Made with real Wisconsin Cheddar
Cheese, each freshly popped kernel is a savory blend of cheeses that
will keep you coming back for more.
Jalapeño Cheese The unmistakable zip of jalapeno pepper gives this feisty popcorn
flavor its heat. Perfect for those who like their snacks with a little kick.
Peanut Butter Cup Two great flavors that taste great
together. A melt in your mouth combination of milk chocolate
& peanut butter.
Double Butter Bring the taste of the theater
home with this popcorn snack that is bursting with
twice the buttery flavor.
Net Wt. 75 oz.
10 $ 10 $
20 $ 20 $
20 $
30 $
25 $
45 $
30 $
20 $
30 $
25 $
20 $ 20 $
Yellow Popping Corn America’s healthiest snack food!
Pops tender for that fresh
popcorn taste you’re craving.
Net Wt. 2 lbs.
Classic Caramel Glazed to perfection
with real butter and brown sugar
to create a flavor to remember,
with a crunch you can’t forget.
Net Wt. 8 oz.
20 $
Butter
Microwave ~ 16 Pack Take advantage of this
convenient way to enjoy
freshly popped taste with
a rich butter flavor. Net Wt. 40 oz.
Mud Puddles A sweet combination of our
buttery caramel corn & crushed
peanuts coated in
rich creamy fudge.
Net Wt. 18 oz.
Trail Mix This flavorful treat has cashews,
peanuts, almonds, chocolate
candies, raisins, banana chips, &
dried cranberries.
Net Wt. 15 oz.
Milk Chocolaty Pretzels If you like sweet and salty
flavors, then you’ll love these
Chocolate Covered Pretzels.
Net Wt. 16 oz.
Military Donations Allows customers to purchase
popcorn for the men and women
serving our country and support
Scouting at the same time.
35 $ 55 $
Chocolate Lover’s
Featuring 5 sweet treats:
milk chocolaty pretzels, white
chocolaty pretzels, white
ruby, peanut butter cup,
and coconut rain.
Net Wt. 60 oz.
Cheese Lover’s
A combination that will satisfy
any cheese lover’s appetite.
Cheddar, Jalapeno, Buffalo
Ranch, White Cheddar.
Net Wt. 20 oz.
Hometown Heroes Trio
In classic Chicago fashion:
cheddar cheese corn,
classic caramel corn,
and natural popcorn.
Net Wt. 19 oz.
Caramel w/ Sea Salt Caramel corn made with real
butter, brown sugar and the perfect
amount of sea salt. The crunchy,
sweet and salty combination will
leave you wanting more.
Sea Salt Splash Caramel popcorn dunked in dark
fudge and sprinkled with a splash
of sea salt. If you have never tried
this combination, you don’t know
what you’re missing.
Net Wt. 16 oz.
Net Wt. 18 oz.
Net Wt. 7 oz. Net Wt. 7 oz.
Net Wt. 18 oz.
8
NUTRITIONAL & ALLERGY INFORMATION This is for informational purposes only. Please review the nutrition facts label on the product for the most up-to-date information or go to https://pecatonicariverpopcorn.com/nutrition.html for complete nutritional information.
Gluten Free Products
Symbol:
Popcorn Products are Gluten Free*
* Does not include Trail Mix, Milk
Chocolaty Pretzels, and White
Chocolaty Pretzels
Dairy Free Products
Yellow Popping Corn
Kettle Microwave
Nut Free Products
Processed in Facility w/ Nuts
Jalapeno Cheddar
Cheddar Cheese
Buffalo Ranch – in Cheese Lover’s
White Cheddar – in Cheese Lover’s
Natural – in Trio
Nut Free Products Processed in
Nut Free Facility
Yellow Popping Corn
Butter Microwave
Kettle Microwave
Double Butter Microwave
Kosher with Dairy Products
Symbol:
Yellow Popping Corn
Butter Microwave
Kettle Microwave
Double Butter Microwave
Product Containing Nuts, Soy,
or Peanut/Almond Oil
Classic Caramel
Caramel with Sea Salt
Mud Puddles
Sea Salt Splash
Peanut Butter Cup
Trail Mix
Milk Chocolaty Pretzels
White Chocolaty Pretzels
Coconut Rain – in Chocolate Lover’s
White Ruby – in Chocolate Lover’s
Military Donation
Military Donations are a great
option for customers with allergies
and/or dietary restrictions!
9
BUILDING A SUCCESSFUL SALE1. Discuss why your Scouts sell Popcorn – Scouts
sell popcorn to fund their adventures in
Scouting! Conduct youth/adult program
planning and Ideal Year of Scouting Planning
Exercise with your unit.
2. Set a Unit and Per Scout Sales Goal – Utilize the
Program Planner and set unit and Scout sales
goals. Units who set a goal sell almost twice as
much. (www.erieshorescouncil.org/popcorn)
3. Attend Training – Attend your District Popcorn
Kickoff.
4. Formulate a Sales Plan – Talk with your unit
leadership and determine how you’d like to sell.
5. Hold a FUN and EXCITING Unit Kick-off for Your
Families – The meeting should explain the
Popcorn Sale and communicate sales
expectations to your parents. Build excitement
with the Scouts through the prize and incentives
program.
6. Order & Pick-Up Popcorn – Order the initial
popcorn order for Show & Sell/Deliver by
September 2, 2020. You will have the ability to
order weekly throughout the sale. You can
return product at the weekly pickups and/or, up
to 25% of your total product order on the return
deadline of November 5, 2020.
7. Manage Popcorn Inventory – Develop a plan to
track the inventory your unit has in stock. Keep
product in the hands of your Scouts to keep
them selling throughout the sale. The goal is to
not run out of product and to have little to no
product left over to return at the end.
8. Safety Plan – Create a safety plan for Scouts and
families. Communicate the plan to your families.
9. SELL, SELL, SELL – Keep Scouts motivated! Do
one fundraiser per year and do it well! Some
ideas to keep Scouts motivated: arrange
den/patrol competitions, continuously share
what prizes and incentives are available at each
sales level, remind parents about how the
popcorn sale pays for their program, and give
regular updates on your unit’s progress towards
your sales goal.
10. Collect Payments from Families – Develop a plan
to collect payments from your Scout families.
Utilize Scout collection envelopes and train
Scouts to collect fees. Set unit due dates prior to
council payment dates so you have time to
process before your payment is due.
11. Order Prizes and Incentives for Scouts –
Recognize your Scouts for their hard work with
the great prizes and incentives offered through
the Popcorn Sale. Be sure to place your prize
order by November 14.
12. Pay Your Popcorn Bill – Make payments on your
popcorn bill throughout the sale. The first
payment is due October 21, 2020. Your final
payment must be received by December 10,
2020. Check your invoice at any time throughout
the sale at www.prpopcorn.com.
13. Spend Your Earnings! – Congratulations! You’ve
followed your plan and raised what your unit
needed to support their program. Now recognize
your Scouts by providing a fantastic Scouting
program in 2020 – 2021.
14. Great job and happy Scouting!
MAKE YOUR SALES P.O.P.!
Plan… Organize… Promote…
10
UNIT POPCORN KERNEL JOB DESCRIPTION
The Unit Popcorn Kernel is responsible for the overall organization and implementation of the unit’s Popcorn
Sale. This person ensures promotion, timely report of unit sales, popcorn pick up, and popcorn payment.
Responsibilities include:
• Attend District Kickoff in August
• Recruit/Form a Unit Popcorn Committee
• Develop a Sales Plan
• Determine Sales Goal(s)
• Promote Popcorn Sale
• Hold a Unit Kickoff
• Record Keeping
• Product Organization
• Scout Rewards
• Sale Evaluation
• Recruitment of Volunteers
• Have Fun!
For a more detailed Job Description: www.erieshorescouncil.org/files/26570/Kernel-Job-Description
UNIT POPCORN KICKOFF AGENDA Use these guidelines to help you provide a successful and exciting Popcorn Kickoff for your Scouts!
Preparations
o Create “Save the Date” flyers with important popcorn dates for families
o Hold Kickoff during a Pack/Troop/Crew meeting
o Have sale supplies available to distribute
Communicate Key Points
o Why do we sell popcorn? – Give specifics
o Sales Goals
o How do we sell popcorn? – Product and Online
o Scout Reward Program
o Timeline
Tips for Success
o Taste Test
o Sample Show & Sell Table
o Scout Skit
o Provide Selling Tips
o Scout Testimonial
For a detailed Kickoff Agenda: www.erieshorescouncil.org/files/26571/Unit-Popcorn-Kickoff-Agenda
Check out the New Kernel Checklist to help you get started!
www.erieshorescouncil.org/files/21134/New-Kernel-Checklist--PDF-
11
COMMISSION
Sales Commission on Pecatonica Product and Online Sales
• All units will receive a base commission of 25% of Pecatonica Product gross sales
with the choice of one of the following options:
o Receive prizes from the BSA National Prize Company
OR
o Extra 3% commission (28% commission).
• Choose your option on your Popcorn Commitment Form. Please notify Erin LaLonde if you need to change
your option during the Popcorn Sale.
SALES METHODS
Scouts can participate in the Popcorn Sale using several methods. Whatever methods your Scouts choose, you
have the brand recognition of Scouting to help sell product and support the unit’s year-round programs. Detailed
descriptions of each method are listed on the following pages.
Show & Sell (Pg. 12)
Coordinate booths in high foot traffic locations
throughout your community. Get permission to sell
in front of a retail store, local business or festival. Set
up a display with products for people to purchase as
they walk by.
Show & Deliver (Pg. 13)
Scouts check out popcorn from their Unit Kernel and
go door-to-door with product in hand. The customer
can select the products they wish to buy, the product
is delivered, and the money is collected right then
and there.
Take Order (Pg. 13)
Scouts go door-to-door or contact family and friends
using the Take Order form. Customers choose the
product(s) they wish to buy and writes the order on
the form. Money is collected when the product is
delivered to the customer a few weeks later.
Military Donations (Pg. 13)
Military Donations is a way for consumers to support
our military men and women by sending them a
popcorn care package. The donation is shipped
directly from Pecatonica River Popcorn at the end of
the Popcorn Sale.
Online Sales (Pg. 14)
Scouts sell to out-of-town family and friends.
Customers will order the products online and pay
with a credit card at www.prpopcornstore.com. The
Scout’s Seller ID will need to be entered at the time
of purchase, so sales are credited to the Scout.
Pecatonica will ship the products directly to the
customer.
Corporate Sales (Pg. 14)
Corporate Sales are a great way to add to your unit
sales. Preparing Scouts to deliver a message to
neighboring businesses in your community can
quickly help your unit reach its goal.
12
SHOW & SELL
Show & Sell is a great way to introduce new and younger Scouts to the Popcorn Sale. They can sell with their
buddy and build confidence for the Take Order sale while heightening Scouting awareness.
NOTE: Please use safety protocols such as social distancing, hand washing, hand sanitizer, masks, etc. when
planning for a Show & Sell booth.
PRE-SHOW & SELL
• CONTACT BUSINESSES/FESTIVALS – Contact local businesses and ask permission to set up a table.
• ORDER POPCORN – Submit popcorn order by Wednesday, September 2, 2020. Order will be limited to
50% of the Unit’s total sales for 2019. (Pg. 15)
• PICK UP POPCORN – Pick up popcorn at scheduled time and location. (Pg. 17)
• SCHEDULE SHIFTS – Schedule no more than 2 Scouts per shift and “two-deep” adult leadership.
SHOW & SELL DAY
• SUPPLIES – Bring product, table, popcorn banner, cash box and starter cash, Square Reader, etc.
• UNIFORM – Scouts should be in proper uniform.
• RULES – Follow the rules for each establishment.
• POPCORN CARE – Keep popcorn out of the sun and rain.
POST SHOW & SELL
• PROCEEDS – Split proceeds amongst participating Scouts.
• RETURN – Return unsold product from Show & Sell (limited to 25% of total amount ordered) on the
scheduled day and location. (Pg. 18)
• PAYMENT – Make initial payment on Wednesday, October 21, 2020 and final payment by Thursday,
December 10, 2020. (Pg. 18)
COUNCIL SPONSORED SHOW & SELL LOCATIONS
The Council will have Show & Sell locations at Bass Pro Shops and Tony Packo’s.
• Sign up for the Council-wide lottery drawings at www.erieshorescouncil.org/snslottery
• Drawing for time slots will be held and announced on Tuesday, September 1, 2020.
• You will be notified via email if you have a time slot.
It is recommended that you set up additional sites for your unit on your own by contacting local businesses.
PROMOTE - POPCORN BANNER To promote your Show & Sell, rent a popcorn banner (3’ x 5’). We have 24 banners available for rental. You can
sign out a banner per instructions below and are slightly larger and heavier than what unit received at kickoff.
• Go to www.erieshorescouncil.org/popcornbanner.
• First come, first served.
• One banner per unit per day.
• A $25 fee will be assessed for banners not returned.
13
SHOW & DELIVER Most effective sales method! Scouts go door-to-door and product is brought along (in wagon or vehicle), making
it a quick and easy process for the customer.
• ORDER POPCORN – Submit popcorn order by Wednesday, September 2, 2020. Order will be limited to
50% of the Unit’s total sales for 2019. (Pg. 15)
• PICK UP POPCORN – Pick up popcorn at scheduled time and location. (Pg. 17)
• DISTRIBUTE POPCORN – Distribute popcorn to each Scout, along with flyers and collection envelopes.
• SELL – Scouts can sell to neighbors, family and friends. Parents can sell to co-workers. Plan a
Neighborhood Blitz and split proceeds amongst participating Scouts.
• COLLECT – Collect all unsold popcorn and money from Scouts BEFORE the Council return date.
• RETURN – Return unsold product from Show & Deliver (limited to 25% of total amount
ordered) on the scheduled day and location. (Pg. 18)
• PAYMENT – Make initial payment on Wednesday, October 21, 2020 and final
payment by Thursday, December 10, 2020. (Pg. 18)
TAKE ORDER Scouts collect orders on their order form. The Scout turns in the order form to the Unit Popcorn Kernel. The
product is then ordered and delivered later. Money is collected when the product is delivered to the customer.
• DISTRIBUTE – Distribute Popcorn sales flyers and money collection envelopes.
• COLLECT – Collect sales flyers and tabulate quantity of items needed.
• USE INVENTORY – Use leftover Show & Sell/Deliver inventory to help fill orders.
• ORDER – Place popcorn order for exactly what is needed by Thursday, November 5, 2020. (Pg. 15)
• PICK UP POPCORN – Pick up popcorn at scheduled time and location. (Pg. 17)
• DISTRIBUTE – Distribute popcorn to Scouts.
• COLLECT – Collect payments from Scouts and deposit into your unit account.
• PAYMENT – Make final payment by Thursday, December 10, 2020. (Pg. 18)
MILITARY DONATION The Military Donation is a way for consumers to support our military men and women by sending them a popcorn
care package. The donation is shipped directly from Pecatonica River Popcorn at the end of the Popcorn Sale.
PECATONICA PRODUCT SALE
• PURCHASE – Customers can purchase one or more $30 Military Donations during the
Show & Sell/Deliver and Take Order Sale. Scouts can give a receipt using the
“Donation Receipt” at the back of the Guidebook or download from:
https://pecatonicariverpopcorn.com/helpfultips.html.
• ORDER – Order Military Donations on the Take Order popcorn order. The unit will receive the same
commission on Military Donations as any other product sold. (Pg. 15)
ONLINE SALE
• Customers can purchase various levels of Military Donations online at www.prpopcornstore.com.
Customers will need the Scout ID so the Scout can receive credit.
14
ONLINE SALES This is the best way to sell to your friends and family who live out of town. Family and friends can purchase popcorn
online through www.prpopcornstore.com. Pecatonica River Popcorn will ship the products directly to the
customer. They will need to enter the Scout’s Seller ID so that the sales are credited back to the Scout.
• SELLER ID – The Unit Kernel is responsible for signing their Scouts up to sell online.
1. Navigate to www.prpopcorn.com and log in.
2. Click “Scout Seller IDs” on the dashboard.
3. A list of Scouts with current online Sellers ID’s will populate. Scouts can use the same ID each year
while in the unit.
4. Add a new Scout: Enter the Scout’s first name, first two initials of last name and the
parent /guardian email then click “Add”. Repeat until all Scouts have been signed up.
5. The Parent/Guardian will receive an email letting them know their Scout’s Seller ID.
6. The Scout profile can be set up using www.myprpopcorn.com or by downloading the “My PR
Popcorn” app. (Note: Each profile account will need its own email address.) View tutorial
here: https://pecatonicariverpopcorn.com/tutorialVideoLinks
• Customers will go to www.prpopcornstore.com to purchase popcorn using Scout’s Seller ID.
• The Unit Kernel and Parent/Guardian will get an email when the customer receives the order so sales can
be tracked for each Scout.
• Online Sales Commission will be deducted from your final popcorn invoice.
• Please NOTE:
1. Do not include Online Sales to your “Take Order” order.
2. Scouts can use all Online Sales made through Thursday, November 5, 2020 towards their
prize/bonus prize totals.
3. Online Sales from November 5 - December 10, 2020, will not count towards prizes, but will still be
awarded to units and commissions applied towards balances due.
CORPORATE SALES Corporate Sales are a great way to add to your unit sales. Prepare your Scouts to deliver a message to neighboring
businesses in your community as another way to help your unit reach its goal.
WAYS A LOCAL BUSINESS CAN BE INVOLVED:
1. CUSTOMER “THANK YOU GIFTS” – Example: 100 tins of Mud Puddles, use 1 per customer to say “Thanks!”
2. EMPLOYEE RECOGNITION – At the holidays, 50 tins of Cheese to “Thank” employees for their dedication.
3. MATCHING MILITARY SALES – Company matches a Scout’s Sales with military donations.
4. EMPLOYEE BREAKROOM – Place an order form in the breakroom.
5. SMALL BUSINESS RETAIL SPACE – Set up a small display of popcorn to sell.
STEPS TO SUCCESS:
1. PROSPECTING – Create a list of nearby businesses, call, or stop in person to set an appointment. (You may
be told to come back later but be prepared to make your sale on the spot).
2. MAKE THE ASK – If you don’t ask, you will not receive. Be specific about what the business can do to
support your Scouting program.
3. FOLLOW UP – Please be polite if you are told “No Thanks,” but keep trying until you get a final
answer. Sometimes business decisions can take weeks.
15
ORDERING POPCORN
POPCORN ORDER DUE DATES
• Popcorn orders are due on:
1. Show & Sell/Deliver: Wednesday, September 2, 2020 by 5:00 pm
▪ All product for Show & Sell must be ordered by cases only.
▪ Show & sell Order will be limited to 50% of the Unit’s total sales for 2019.
▪ Individual unit Show & Sell orders are subject to adjustment based on total council need.
2. Take Order: Thursday, November 5, 2020 by 5:00pm
▪ All product for Take Order must be ordered by container only.
▪ Remember to reduce your quantity by the stock left over from Show & Sell/Deliver.
▪ Order Military Donations at this time.
ORDERING OPTIONS
• ONLINE ORDERING
1. Navigate to www.prpopcorn.com and log in.
2. Click “New Order” on the Dashboard.
3. Choose the order type (Show & Sell, or Take Order) and pick up location.
4. Enter order. (Show & Sell by CASES, and Take Order by CONTAINERS)
5. Add any reference notes or comments at the bottom of the order form.
6. Click “Update” to place your order.
• ORDERING USING PAPER FORMS
• Download form from www.erieshorescouncil.org or use from back of Leader Guide (Pg. 26, 27)
▪ Fax forms to 419.241.6769
▪ Email forms to [email protected]
▪ Call in orders to Erin LaLonde at 419.843.0111
▪ Mail forms to Erie Shores Council, PO Box 8728, Toledo, OH 43623
▪ Bring forms to the Jadel Leadership Center, 5600 W. Sylvania Ave., Toledo, OH 43623
ADDITIONAL POPCORN PICK-UP If your unit is participating in Show & Sell/Deliver, you may need additional popcorn partway through the sale.
• INVENTORY RUNNING LOW
• Ask the families in your unit to return any extra popcorn they have that is not selling.
• Work with other units to transfer excess supply from one unit to another. (Pg. 16)
• SUBMIT ADDITIONAL POPCORN ORDERS
• ORDER: Submit an order by Noon each Monday. We will do our best to accommodate your needs.
▪ Order online at www.erieshorescouncil.org/snsorder (preferred method) or
▪ Email, call, or fax Erin LaLonde at her contact information on page 5.
• SCHEDULE: Schedule your pick-up time using the link in the order confirmation email you receive.
• PAYMENT/RETURN: *NEW* Make a payment on your account or return inventory by the
Wednesday of each week an additional order is placed.
• CONFIRMATION: An email will be sent Wednesday evening noting what will be available for you.
• NOTE: Availability may be limited on some product until units return their excess inventory.
• WHEN/WHERE: Thursdays at Lucas County Engineer, 1035 S. McCord Rd., Holland, OH.
16
PRODUCT MANAGEMENT For units ordering product for Show & Sell/Deliver, here are some tips to help you manage your inventory.
• INITIAL ORDER – Don’t over order on your initial popcorn order. Up to 50% of 2019 sales can be ordered.
• VOLUNTEERS – Plan early to line up volunteers and vehicles for Popcorn Distributions, Weekly Pick Ups
and Returns, particularly if dates and times are inconvenient for the Kernel.
• REORDER WEEKLY – Reorder inventory and/or return inventory as needed each week during the sale.
o Weekly pickup/return dates will be each Thursday during the Popcorn Sale. (Pg. 15)
o A payment on the account or a return of inventory will need to be made by Wednesday. (Pg. 15)
• TRANSFER PRODUCT – Transfer product to or from another unit if you need product or have excess
inventory. (Pg. 16)
• STORAGE – Keep popcorn products organized in their original boxes and do not store popcorn in extreme
temperatures (hot car, in direct sunlight, etc.) or where it could get wet.
UNIT TO UNIT TRANSFER Units may transfer product between each other during the Popcorn Sale. For example: a unit needs Caramel Corn
and picks up 6 containers from another unit that has too much.
A Transfer Form must be filled out for the transfer to be accounted for at the Council office. The Transfer Form
should be completed by the unit giving the popcorn and using container quantities.
• ONLINE – Use the Online Transfer Form at www.erieshorescouncil.org/popcorntransfer. Both
unit Kernels will receive a confirmation email and the information will automatically be sent to
Erin to adjust unit accounts accordingly.
• PAPER FORM – Or download the Transfer Form at www.erieshorescouncil.org/popcornforms
or use the Transfer Form at the back of the Guidebook (make copies as needed.) (Pg. 28)
o Fax forms to 419.241.6769
o Email scanned forms to Erin at [email protected].
o Bring forms to the Jadel Leadership Center, 5600 W. Sylvania Ave., Toledo, OH 43623.
DISTRICT FACEBOOK GROUPS We have created District Facebook Groups for you to join to facilitate transfers between units. Search for your
District’s page on Facebook and ask to join. You may join more than one group. Once you join your group, be
sure to turn ON notifications so that you know when new requests are posted.
Commodore Perry – “erie shores popcorn kernels - commodore perry district”
Eagle Bay – “erie shores popcorn kernels - eagle bay district”
Northwest – “erie shores popcorn kernels - northwest district”
Swan Creek – “erie shores popcorn kernels - swan creek district”
Wood – “erie shores popcorn kernels - wood district”
17
DISTRIBUTION
SHOW & SELL
• Tuesday, September 15, 2020 – Commodore Perry & Northwest Districts
• Wednesday, September 16, 2020 – Eagle Bay, Swan Creek & Wood Districts
TAKE ORDER
• Wednesday, November 18, 2020 – Swan Creek & Wood Districts
• Thursday, November 19, 2020 – Commodore Perry, Eagle Bay & Northwest
Schedule your pick-up time using the SignUp Genius link in the email you receive confirming your order.
Volunteers will help separate/sort orders for your pickup. You need to ensure enough space in your vehicle(s),
as well as, enough help to load and unload. Please bring additional adults to help with picking up your order.
HELPFUL LOADING TIPS
This guide assumes that the vehicle is empty, and seats have been removed where possible.
• 25 cases or less will fit into most standard 4 door sedans
• Most box trucks will hold between 25-50 cases
• Up to 40 cases will fit into most SUV’s (Explorer, Blazer)
• A topper or tarp is strongly encouraged for box truck
• Up to 60 cases will fit into most Mini Vans with no seats
• For orders larger than 75 cases, enclosed
trailers are best
• Up to 75 cases will fit into a Suburban with no
seats
DISTRIBUTION & RETURN LOCATIONS
DISTRICT SHOW & SELL RETURNS TAKE ORDER
Commodore Perry The Andersons
(TBD)
Lucas County Engineer 1035 S. McCord Rd. Holland, OH 43528
Lucas County Engineer 1035 S. McCord Rd. Holland, OH 43528
Eagle Bay Total Distribution Inc.
2215 Graham Fremont, OH 43420
Total Distribution Inc. 2215 Graham
Fremont, OH 43420
Total Distribution Inc. 2215 Graham
Fremont, OH 43420
Northwest The Andersons
(TBD)
Lucas County Engineer 1035 S. McCord Rd. Holland, OH 43528
Lucas County Engineer 1035 S. McCord Rd. Holland, OH 43528
Swan Creek The Andersons
(TBD)
Lucas County Engineer 1035 S. McCord Rd. Holland, OH 43528
Lucas County Engineer 1035 S. McCord Rd. Holland, OH 43528
Wood The Andersons
(TBD)
Lucas County Engineer 1035 S. McCord Rd. Holland, OH 43528
Lucas County Engineer 1035 S. McCord Rd. Holland, OH 43528
18
SHOW & SELL POPCORN RETURNS Show & Sell Popcorn Returns will be Wednesday, November 4 - Thursday, November 5, 2020, depending on your
district. Schedule your return time using the SignUp Genius link in the email you will receive.
• FILL TAKE ORDERS – Use inventory to fill Take Orders before returning.
• QUANTITY LIMIT – Returns of product will be allowed on up to 25% of total product ordered in 2020.
• RETURN LOCATION – Products will be returned to a central warehouse and during weekly pickups.
• RE-SELLABLE – Product must be in Re-Sellable Quality.
• DAMAGED PRODUCT – Products with dents, ripped boxes, NO box (single tin cases), melted chocolate, etc.
will NOT be accepted. If a tin is damaged by your Scouts, try to resell at a reduced price.
• ORIGINAL BOXES – Repack tins and containers in original case boxes – disorganized products delay the
process and create unnecessary work by the volunteers receiving the return.
o Do not put different containers in same box – Example: Butter and Kettle in the same case.
• TIP – Collapse and store boxes until end of sale. You will have them if needed, otherwise, please recycle.
PAYMENTS
Payments are due to Council on or before the following dates:
• Weekly Add-On Payments – Wednesdays prior to Weekly Pickup – Pay portion of money collected, if an
additional order is placed. (Pg. 15)
• Show & Sell Payment – Wednesday, October 21, 2020 – Units pay portion of money collected to date.
• Final Payment – Thursday, December 10, 2020 – All units must pay the balance due in full.
How Much?
• Units taking the Prize Option: Pay 75% of total funds collected.
• Units taking the 3% Cash Option: Pay 72% of total funds collected.
Steps for Collecting and Making Payments
1. Parents and Scouts will collect payments from customers; cash or checks made out to their unit.
(Checks from customers should not be made out to Erie Shores Council.)
2. Deposit all payments into your unit’s own checking account.
3. Unit Treasurer will write a check payable to Erie Shores Council, BSA for the amount owed.
4. Make your unit payment using one of the following methods:
o Use the deposit slip from your Kickoff Kit and take your unit check to a Huntington Bank.
NOTE – New deposit slips – destroy any old deposit slips.
▪ (Please include your unit type and number on the deposit slip - Example: Troop 11)
o Bring or mail your unit check to the Iott Scout Shop at the Jadel Leadership Center.
o Payment by check is preferred. However, we can accept credit cards. There will be a 4% credit
card processing fee for all payments made with a credit card.
Important Notes
• CUSTOMER checks should be collected from Scouts and made out to your unit, then deposited into YOUR
UNIT account. (Council cannot accept third party checks.)
• DO deposit UNIT checks written from your unit account, into the Erie Shores Council Huntington Bank
account using the deposit slips in your Kickoff Kit.
• DO use popcorn deposit slips for POPCORN payments ONLY – not for other Scouting purposes.
• Payments for Popcorn can and should be made throughout the sale using the steps listed above.
19
COUNCIL INCENTIVE INFORMATION Council Incentives are available to ALL individual Scouts whether the prize or commission option is chosen!
(Note: Combined family or “household” totals should not be used.)
• PARTICIPATION PATCH - Sell $25 and earn a Patch. Order through BSA Supply. (Pg. 20)
• FILL-IT-UP DRAWING - Fill an entire order form, and you’ll be entered for a chance to win a weekly prize.
• DAILY DOUBLE PRIZE - On the 2nd and 5th weeks of the sale, a Scout from the Fill It Up Drawing will win an
individual prize, and their unit will also win an activity day for the entire Pack/Troop.
• $400 BONUS LEVEL DRAWING – Scouts selling $400+ will be entered into the drawing for 3 Special Prizes.
o 1st Place: $500 Reward Certificate to Erie Shores Council Iott Scout Shop
o 2nd Place: $250 Gift Card to Best Buy
o 3rd Place: $100 Gift Card to Walmart
• $900 SELLERS CLUB - $900+ also earns a Stratus Fleece Sleeping Bag. Order through BSA Supply. (Pg. 20)
• $1,500 CAMPERS CLUB - $1,500+ earns a Scout a $50 Camp Scholarship to Cub Scout Day Camp at Camp
Miakonda or White Star Park, or Camp Frontier Summer Camp/Arrow of Light Resident Camp.
• DISTRICT TOP SELLERS - Each District Top Seller will receive a choice of a Smart Speaker (Amazon w/
Alexa), Smart Video (Facebook - Portal), or $200 Best Buy Gift Card.
• TOP 10 SELLERS CLUB - The top 10 sellers in the Council will be recognized at a Walleye Hockey, and a
Mud Hens Baseball special event (4 tickets + VIP experience to each event)…subject to COVID restrictions.
• NEXT TOP 10 SELLERS CLUB – Number 11 – 20 top sellers in the Council will be recognized at a UT Men’s
Basketball and a BGSU Hockey games (4 tickets + VIP experience to each event)… subject to COVID restrictions.
For additional information on ordering Council Incentives and updates, see www.erieshorescouncil.org/popcorn.
HOW TO SUBMIT SCOUTS FOR COUNCIL INCENTIVES
Using the options below, submit weekly Fill-It-Up entries and a list of all Scouts selling $400 or more of popcorn
during the Fall 2020 Sale. Please include online sales.
1. Submit Fill-it-Up entries by Noon each Friday to www.erieshorescouncil.org/popcornfillitup or to Erin
LaLonde at her contact information (Pg. 4) by fax, a scanned copy by email, or dropped off to the Iott
Scout Shop
2. Submit all $400+ Scouts by November 12, 2020. This will enter them for all incentive levels.
a. Online: www.erieshorescouncil.org/popcorn400prize.
• Enter Scouts into online form or
• Upload pdf or an Excel spreadsheet
b. Paper: Download Total Sales Calculator at www.erieshorescouncil.org/popcornforms or use the
form in the back of the Leader Guidebook. (Pg. 29)
• Email or fax Erin LaLonde at her contact information (Pg. 4)
** Special thanks to the following companies for helping with this year’s popcorn prizes: **
20
BSA NATIONAL SUPPLY PRIZE INFORMATION Each unit has a choice of taking either prizes or extra cash valued at 3% of total gross product sales. (Pg. 11)
UNITS TAKING PRIZE OPTION:
• Please refer to the Prize Brochure from BSA National Supply, included in your Kickoff Kit.
• Prizes are awarded based on total sales dollars of individual Scouts on a tiered system.
• Level 1 ($25 Patch) is not included when choosing prizes. It is only a participation level.
• Prize levels begin at sales of $180.
• Scout Shop certificates/Walmart cards are available starting at the $1,000 level.
• A Scout may choose from earned reward level or a reward level LOWER than the earned level.
• Rewards dollars are not transferable and are for YOUTH ONLY!
• Rewards will be shipped from BSA directly to the unit contact listed on the prize form. (Note: A full
street address must be used – no PO boxes will be accepted.)
• Prize orders MUST be received by Thursday, November 12, 2020. Exceptionally late orders may be
denied. Scouts should choose prize when turning in Take Order or returning Show & Sell Popcorn.
• Customer Support: 1.800.323.0736 or email: [email protected] (Subject: “PIP”)
HOW TO ORDER BSA PRIZES
Online Ordering
1. Log-in to your dashboard at www.prpopcorn.com.
2. Click on the button labeled “Click here to place your prize order”.
3. You will be directed to the BSA Prize Mania website. Sales information will transfer to the BSA Prize site.
4. Click on “Choose Your Prizes” on the left side.
5. Scroll down the list and add the quantity needed for each item.
6. After all quantities are entered, click “Add to Cart” button.
7. Click on the “Shipping Info” tab (upper right) to add your destination for delivery.
8. Review Cart (one last time!) and Checkout.
9. Your order will be reviewed and approved by Council before going into processing.
10. Pease allow 2 weeks after your Council approves your order for your Prizes to arrive.
Helpful Hints
• Sort the prize list by price (High to Low or Low to High), product code or product
• Change the view of the prizes on the screen by using “Grid/List/Entry view” buttons located adjacent to
the sort feature. The “Entry view” provides a simple list without pictures for fast order entry.
Other ways to place Prize Order
• If you do not wish to order online, you may fill out the prize order form (Pg. 30) or download from
www.erieshorescouncil.org/popcornforms and submit it as follows:
1. Email forms to Erin at [email protected]
2. Fax forms to 419.241.6769 or Call in forms to Erin at 419.843.0111
3. Mail forms to Erie Shores Council, PO Box 8728, Toledo, OH 43623
4. Bring forms to the Jadel Leadership Center, 5600 W. Sylvania Ave., Toledo, OH 43623
21
PECATONICA BONUS INCENTIVE INFORMATION Pecatonica Bonus Incentives are available to ALL Scouts that sell $2,500 or $5,000 in Pecatonica River popcorn!
One prize per Scout and subject to availability.
PECATONICA RIVER WINNER’S CIRCLE
**ONE PRIZE PER SCOUT AND SUBJECT TO AVAILABILITY**
How to Enter a Scout for Winners Circle or Bonus Prize:
• Navigate to www.prpopcorn.com and log in.
• Click on “Scout Seller ID” button o Confirm Scout has an ID or o Enter Scout’s name and parent email then click “Add”
• Click the “Winners Circle” button from the unit dashboard.
• Choose Scout from the dropdown list.
• Enter the requested information.
• Upload sales flyers or worksheet tool that can be used to verify the sales being reported.
• Repeat until all Scouts have been signed up.
22
UNIT INCENTIVE PROGRAM IDEAS Units are encouraged to build their own incentive program for their Scouts. Listed below are ideas compiled from
various units in the Council. You are welcome to use these ideas and/or create your own!
Unit Incentive Ideas
• Camp Scholarships - Various amounts
o Ex: Sell $1,000 and earn $100 towards Cub Day Camp
• Pie in the Face of a Leader
o Ex: Sell $1,000 and throw a pie at your Cubmaster/Scoutmaster
• Party (Pizza, Ice Cream, Bowling) for Top Selling Den/Patrol
• Drawings for prizes
o Ex: Earn 1 entry for every $100 sold OR for every Military Donation sold
• Give Gift Cards at various levels of sales
• Camping or Fishing Packages, Tent or Bike for Top Seller
• Add prizes at various levels
o Ex: Sell $250 and earn a Movie or Box of Candy
o Ex: Sell $750 and earn a unit T-Shirt or Sweatshirt
o Ex: Sell $1,500 and unit will pay Annual Dues, etc.
• Give Scouts a percentage of sales into their Scout Account to use for future camping events
TOOLS TO USE These are various tools* Popcorn Kernels have used for sale success!
• Google – www.gmail.com and www.google.com
o Email – Set up a Google email address for your Popcorn Sale, ex: [email protected].
This will allow you to keep popcorn emails separate and facilitates transferring to a new Kernel.
o Mail Merge – Send personalized reminders and mass emails. In Google Sheets create a simple
spreadsheet with Scout name, parent email, and money owed. Once you download the Add-in
“Yet Another Mail Merge” in Google Sheets, you can use this to send quick easy emails. You can
also use Microsoft Outlook and Excel.
• SignUp Genius – www.signupgenius.com
o Create signups for time slots (Show & Sell slots or picking up/dropping off popcorn)
o Best of all, it will send reminder emails for you!
• Square Card Reader – https://squareup.com/reader
o Accept customers’ credit card payments with Square Card Reader.
o Square Point-of-Sale is a free, easy to use app that helps you manage your sale.
o Pay 2.6%+10¢ per swipe for major credit cards (Additional fees if keyed in)
▪ The unit can cover the processing fee or
▪ Notify the customer and add the cost of the fee to the purchase price (Ex: $10 Caramel
Corn would be $10.36)
o Deposit, less processing fee, will be made to bank account in 1-2 business days.
o Sign up at www.squareup.com/i/PRPOPCORN1 to receive free processing on up to $1,000 in credit
card transactions for the first 180 days.
*NOTE: This information is for general information purposes only. Erie Shores Council assumes no responsibility for anyone’s use of the information.
23
POPCORN SALE
LEADER GUIDE APPENDIX
24
POPCORN SALE PARENTAL CONSENT AND RESPONSIBILITY FORM (White)
MUST BE FILLED OUT BY RESPONSIBLE PARENT OR GUARDIAN, THEN GIVEN TO UNIT POPCORN KERNEL
Please carefully read the Parental Consent and Responsibility form below. This form must be signed and returned
to your Scout’s unit Leader before he can sell/take orders for the 2020 Popcorn Sale. Please save the top portion
of this form and keep in a safe place for further reference. By signing the form below, you are giving your Scout
permission to participate in the Popcorn Sale and accepting responsibility and agreeing to the terms below.
• To accept responsibility for all popcorn received and for all popcorn money due. I also understand that in
the event that payment for popcorn is in default, the amount due will be submitted to a collection agency
and I will be held responsible for payment of all collection charges and/or attorney fees.
• To ensure that there is adult supervision at all times.
• I realize that popcorn is NOT RETURNABLE. Popcorn cannot be returned for a refund or exchange.
• No money is collected until the popcorn is delivered.
• My child is on his/her honor not to take orders prior to Friday, September 18, 2020.
POPCORN KERNELS BE AWARE THAT YOUTH SELLING POPCORN MUST BE REGISTERED WITH THE BSA
My son/daughter, , a member of (circle one) Pack/Troop has my permission
to participate in the 2020 Boy Scout Popcorn Sale.
I agree:
• To accept responsibility for all popcorn my child receives and for popcorn money due. I also understand
that, in the event that payment for popcorn is in default, the amount due will be submitted to a collection
agency and I will be held responsible for payment of all reasonable collection charges and/or attorney
fees.
• To ensure that he has adult supervision at all times.
• I realize that popcorn is not returnable & cannot be returned for a refund or exchange.
• No money is collected until the popcorn is delivered.
• My child is on his/her honor not to take orders prior to Friday, September 18, 2020.
Parent’s/Guardian Name:
Signature: Date:
Address:
City: State: Zip:
Email: Phone:
On my honor, I (youth name) promise not to sell/take orders for ANY popcorn
before Friday, September 18, 2020.
Youth Signature:
25
UNIT FEEDBACK FORM (Goldenrod)
Like many events, we will begin working within a month to make next year’s sale even better for everyone.
Therefore, we are asking you to take a few minutes to rate the following aspects of this year’s sale, giving us your
comments in the appropriate spaces.
Agree Disagree
The information was clearly and timely communicated to you by the Council. 5 4 3 2 1
The Kickoff presentation was beneficial. 5 4 3 2 1
The order forms for Show & Sell and Take Order worked well. 5 4 3 2 1
Online forms were easy and convenient to use. 5 4 3 2 1
The prizes and rewards are appropriate. 5 4 3 2 1
The product pick-up from the Council drop site was efficient and well organized. 5 4 3 2 1
My experience was so satisfying that I’ll do it again. 5 4 3 2 1
My District Kernel was helpful. 5 4 3 2 1
The Council Popcorn Program is well run and organized. 5 4 3 2 1
Please tell us a few focus areas as we develop next year’s plan: Ideas would include additional marketing opportunities,
procedures, and community resources. Let us know by placing an * by most important item in your view.
1. _________________________________________________________________________________________________
2. _________________________________________________________________________________________________
3. _________________________________________________________________________________________________
4. _________________________________________________________________________________________________
5. _________________________________________________________________________________________________
Please feel free to provide additional comments here: Staff support, Pick up/Distribution, Kickoff Kits, etc.
_____________________________________________________________________________________________________
_____________________________________________________________________________________________________
_____________________________________________________________________________________________________
_____________________________________________________________________________________________________
District: Unit Type: Unit Number:
Name: Position:
Email:
Phone:
For your convenience, download this form at: www.erieshorescouncil.org/popcornforms
Or, fill out form online at: www.erieshorescouncil.org/popcornfeedbackform
DUE BY NOVEMBER 12, 2020
Erie Shores Council Boy Scouts of America
District: Unit Type:
Name: Phone:
Email:
# of Cases Total $ Ordered
Yellow Popcorn
8 per casex $80.00 = $
Classic Caramel
8 per casex $80.00 = $
16-Pack Butter
8 per casex $160.00 = $
16-Pack Kettle
8 per casex $160.00 = $
Cheddar Cheese
8 per casex $160.00 = $
Jalapeno Cheese
8 per casex $160.00 = $
Sea Salt Splash
8 per casex $160.00 = $
Mud Puddles
8 per casex $160.00 = $
Trail Mix
8 per casex $160.00 = $
Caramel w/Sea Salt (Browns Tin)
8 per casex $200.00 = $
Milk Chocolaty Pretzels (Indians Tin)
8 per casex $200.00 = $
Peanut Butter Cup (OSU Tin)
8 per casex $240.00 = $
DB30-Pack Double Butter
1 per casex $30.00 = $
3Hometown Heroes Trio
1 per casex $35.00 = $
4Cheese Lovers
1 per casex $45.00 = $
5Chocolate Lovers
1 per casex $55.00 = $
Total Cases Ordered:
SHOW-AND-SELLDUE: SEPTEMBER 2, 2020
*** Show-and-sell orders are limited to 50% of total sold in 2019.
The Council reserves the right to reduce order quantities for for excessive unit orders. ***
Product
TOTAL: $
Unit #:
Cost Per Case
Date:
Fall 2020 Popcorn Sale
Erie Shores Council Boy Scouts of America
District: Unit Type:
Name: Phone:
Email:
# of Individual
ContainersTotal $ Ordered
Yellow Popcorn
8 per casex $10.00 = $
Classic Caramel
8 per casex $10.00 = $
16-Pack Butter
8 per casex $20.00 = $
16-Pack Kettle
8 per casex $20.00 = $
Cheddar Cheese
8 per casex $20.00 = $
Jalapeno Cheese
8 per casex $20.00 = $
Sea Salt Splash
8 per casex $20.00 = $
Mud Puddles
8 per casex $20.00 = $
Trail Mix
8 per casex $20.00 = $
Caramel w/Sea Salt (Browns Tin)
8 per casex $25.00 = $
Milk Chocolaty Pretzels (Indians Tin)
8 per casex $25.00 = $
Peanut Butter Cup (OSU Tin)
8 per casex $30.00 = $
DB30-Pack Double Butter
1 per casex $30.00 = $
3Hometown Heros Trio
1 per casex $35.00 = $
4Cheese Lovers
1 per casex $45.00 = $
5Chocolate Lovers
1 per casex $55.00 = $
Military Donation* x $30.00 = $
Total Containers Ordered:
TAKE ORDER
Product
DUE: NOVEMBER 5, 2020
TOTAL: $
*For each level of $30, record 1 item sold.
(Examples: If $240 in total Military Sales - record 8, if $570 - record 19 items sold, etc.)
Unit #:
Cost Per
Container
Date:
Fall 2020 Popcorn Sale
Erie Shores Council Boy Scouts of America
Containers
Per Case
# of Full
Cases
# of
Containers
Yellow Popcorn [8] +Classic Caramel [8] +16-Pack Butter [8] +16-Pack Kettle [8] +Cheddar Cheese [8] +Jalapeno Cheese [8] +Sea Salt Splash [8] +Mud Puddles [8] +Trail Mix [8] +Caramel w/Sea Salt (Browns Tin) [8] +Milk Chocolaty Pretzels (Indians Tin) [8] +Peanut Butter Cup (OSU Tin) [8] +
DB 30-Pack Double Butter [1] +
3 Hometown Heros Trio [1] +
4 Cheese Lovers [1] +
5 Chocolate Lovers [1] +
Unit Type:
Unit Type:
Print Name: Signature:
UNIT GIVING POPCORN
UNIT RECEIVING POPCORN
District:
District: Unit #:
Unit #:
POPCORN TRANSFER
Today's Date: / / 2020
Product
Signature:Print Name:
Fall 2020 Popcorn Sale
Erie Shores Council TOTAL SALES CALCULATOR Boy Scouts of America
Unit #:
Scout Name
Pecatonica
Product Sales
PecatonicaOnline Sales Total Sales
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
TOTAL SALES
Date: District: Unit Type:
Name: Email:
Popcorn Sale
Pack # _____________________
Troop # ____________________
Crew/Post # _________________
Ship Prizes To:
Retail Sales Dollars $ _________________
Name: _____________________________________________________________
Street: _____________________________________________________________ # of Scouts Selling:
City: ____________________________________ State: ______ Zip: _________ Daytime Phone Number:___________________________
Email Address:______________________________________________________ Night Time Phone Number:_________________________
Order Order
Level 1 – Sell $25 Level 8 – Sell $1,000
2432 Popcorn Patch 82 Hovering Target Shooter
85 Luci Light 2.0
86 Leatherman Squirt Multi-tool
56 Stratus Fleece Sleeping Bag 87 Kelty 15L Daypack
2496 Scout Shop Gift Card $25
Level 2 – Sell $180
21 Slimeball Level 9 – Sell $1,500
22 F-150 Puzzle Motion 95 Mosquito Oasis
23 Spy Glasses 96 Klymit Static V Sleep Pad
26 Coghlan's Zip Pull Thermometer/Compass 102 RC Jeep Rock Crawler
105 Starblade Drone
Level 3 – Sell $260 2495 Scout Shop Gift Card $50
31 Hot Wheels Blind Box
35 3" Rainbow Knife Level 10 – Sell $2,000
36 Hot Spark Fire Starter 101 Nano Space Station
37 Coghlan's 5 in 1 Survival Aid 104 Kindle Fire
106 Leatherman Sidekick
Level 4– Sell $385 107 GCI Pod Rocker
40 Sloth Popper 108 Walmart Gift Card $50
44 LEGO Star Wars Assorted 2494 Scout Shop Gift Card $70
45 4.5" Knife
47 Nite Ize 3 in 1 LEF Flashlight Level 11 – Sell $2,750
110 Quadcopter Camera CX
Level 5 – Sell $575 114 BSA Hiker 1-Person Tent
52 Star Wars Duel on Naboo LEGO Set 115 50L Ultra Light Backpack
54 Rainbow Knife 117 Walmart Gift Card $75
55 1-2-3 Starter Compass 2493 Scout Shop Gift Card $100
57 Myster Prize D
Level 12 – Sell $3,500
Level 6 – Sell $725 122 Razor E90 Electric Scooter
62 RC Double Roll Stunt Car 123 Apple Airpods
63 LEGO City Diving Yacht 124 Leatherman Multitool Signal
66 BSA Stainless Mess Kit 125 Walmart Gift Card $100
67 BSA Hammock No Straps 2492 Scout Shop Gift Card $130
Level 7 – Sell $850 Level 13 – Sell $4,250
70 RC Tumblebee 131 Oculus Go
72 LEGO City Arctic Crawler 132 Razor Electric Hoverboard
76 BSA Hammock with Straps 133 GOLD Camping Bundle
77 Klymit X-Large Pillow 2491 Scout Shop Gift Card $160
Level 14 – Sell $5,500
140 Apple iPad
Mail: 141 Nintendo Switch
Email: [email protected] 142 PLATINUM Camping Bundle
Fax: 419.241.6769 Call: 419.843.0111 2490 Scout Shop Gift Card $250
Description Tally/Scout
PLEASE SUBMIT PRIZE ORDER BY NOVEMBER 12, 2020
Erie Shores Council, PO Box 8728, Toledo, OH 43623
Prize Ordering Website: www.bsaprizemania.org Council ID: 460ESC
BONUS PRIZE - SELL $900
Description Tally/Scout
Prize Order Form Fall Product Sale 2020
(Can NOT Ship UPS to a P.O. Box)
Council Name: Erie Shores Council
Council Headquarters City: Toledo, OH
District Name: ___________________________________________________
___________________
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