ContentsCHAPTER ONE..........................................................21.1 General introduction............................................21.2 OBJECTIVES......................................................21.3 METHODOLOGY.....................................................21.4 SCOPE...........................................................31.4.1 Geographical Scope..........................................31.4.2 Contextual Scope............................................3

CHAPTER TWO..........................................................42.1 Introduction....................................................42.2. Background of the problem......................................42.3 Project area....................................................42.3.1 Location and Size.............................................42.3.2 Climate and Vegetation........................................52.4 Justification of the problem....................................52.5 PROJECT GOAL....................................................72.6 Project objective...............................................72.7 Project Activity................................................7

CHAPTER THREE........................................................93.1 Implementation Strategy.........................................93.1.1 LOGICAL FRAMEWORK.............................................93.1.2 Activity planning matrix.....................................123.1.3 Stakeholder Analysis.........................................133.1.4 Cost Analysis of Project.....................................16

CHAPTER FOUR........................................................184.1 Monitoring and Evaluation......................................184.2 Project Sustainability.........................................184.3 Expected Benefits..............................................19

CHAPTER FIVE........................................................205.1 Conclusion.....................................................20

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5.2 Recommendation.................................................20

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CHAPTER ONE1.1 General introductionPlanning which is a problem solving process is concerned with the

continuous and diagnostic study of a situation to realize the

kind of society we wish to see. It employs various instruments in

its analysis in coming out with what is called the plan document.

Among these is the action plan, which is a project design

methodology. In practice planning is most frequently used to

tackle perceived problems by making appropriate interventions

aimed at ensuring a positive and sustainable development that

will enhance people‘s opportunity for an improved standard of

living.

The action plan or annual plan is intended to enhance the

achievement of the objectives of the Local Plan for the afore

prepared medium term plan and it details out the project dubbed

“providing in-service training to 200 people in pito brewery. The

action plan according to the guidelines of the GSGDA II provides

the essential steps for ease of implementation, monitoring and

evaluation and consists of the project cost.

1.2 OBJECTIVESThe objectives of this assignment include the following:

- To expose students to the rudiments of project planning andimplementation

- To enable students understand the basic knowledge ofresources, institutions and timing needed for projectimplementation.

1.3 METHODOLOGYAmong other things, the Action Plan must contain the following;

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1) The nature of the problem to be addressed/Background to theProject

2) Justification of the Project3) The Project goal/objectives4) Description of the Project5) Project Activities6) The Project Planning Matrix (The Log frame)7) Detailed Implementation Schedule8) Project Budget (Detailed Cost Analysis)9) Stakeholder Analysis10) Monitoring and Evaluation Arrangements11) Project Sustainability/Post Implementation Management

Arrangements12) Expected Project Benefits

1.4 SCOPE1.4.1 Geographical Scope The Wa West District is one of the eleven districts that make up

the Upper West Region created in 2004 by legislative instrument

1751. The District is located in the western part of the Upper

West Region, approximately between Longitudes 9º40’N and 10º10’N

and also between latitudes 2º20W and 2º50’W.

1.4.2 Contextual Scope The assignment, preparation of an action plan focuses on the

preparation of action plan on providing an in-service training to

200 people in the pito brewery industry as an intervention to

improve upon the standards of living of the people in the

district.

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CHAPTER TWO2.1 IntroductionThis chapter talks in details the project background, the projectdescription and its area of implementation among others.

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2.2. Background of the problemIn Ghana industries play a major role in economic development.

Industries have enormous contribution to Ghana economy.

Industries in Ghana employ a lot of people thereby reducing the

unemployment rate in Ghana. Again industries contribute to

increase in GDP and per capita income of individuals. In view of

the above contributions of industries it is therefore important

that special policies are designed geared towards developing

industries in Ghana. In line with the above is the reason why?

Efforts are being made to address problems confronting industries

in Ghana most especially in the rural areas. As a case in most

Ghanaian districts, the wa west district of which I am currently

studing it is faced with a problem of low industrial

productivity, production under capacity due to over dependence on

traditional and out of date methods and techniques in production

and lack of modern inputs and adequate productive skills to

operate their local industries. This therefore saw the need for

training workshops to be organized in the district to equip local

industry operators more specifically, the pito brewery sector of

the local industry with adequate productive skills as part of the

strategies to expand and increase productivity of local

industries in the district.

It is in this regard that this document has been prepared to

address the above stated problems with regards to local

industries in the wa west district within a period of one year.

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2.3 Project areaEvery project has a geographical or spatial menisfesatation and

this project of providing in-service training to 200 people is

not an exception to this basic requirement in project

implementation and so the location and size of the district of

which it is going to be rooled out has been carefully curved out.

2.3.1 Location and SizeThe Wa West District is one of the eleven districts that make up

the Upper West Region created in 2004 by legislative instrument

1751. The District is located in the south-western part of the

Upper West Region, approximately between Longitudes 9º40’N and

10º10’N and also between latitudes 2º20W and 2º50’W. It shares

borders to the south with Northern Region, North-West by Nadowli-

Kaleo District, East by Wa Municipal and to the West by Burkina

Faso. The total land area of the district is approximately 1,856

square km. This constitutes about 10 % of the region’s total land

area, which is estimated at 18,478square km.

2.3.2 Climate and VegetationThe Wa West District lies within the Guinea Savannah Zone which is

mainly characterized by short grasses and only few woody shrubs and

trees. Common trees in the District consist of drought and fire

resistant trees such as baobab, dawadawa, shea trees and kapok.

Commercial tress such as Cashew and Mangoes are also found in the

district. The vegetation is very suitable for livestock production,

which contributes significantly to household incomes in the District.

The greatest influence on the vegetation is the prolonged dry season.

During this period, the grass becomes dry and the subsequent bush

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burning leaves the area patched and mostly bare of vegetation.

Consequently, the torrential early rains cause soil erosion. Bush

burning reduces the vegetative cover and adversely affects rainfall.

Transpiration is reduced considerably and this affects average annual

rainfall totals.

The climate of the district is tropical continental type with the mean

annual temperature ranging between 22.5°C to 45°C. A lesser known and

used environmental resource is what is referred to as diurnal

temperature variation. The Wa West District, like most of the other

districts of the three northern regions have the comparative advantage

during the months of November to February (the harmattan period) of

having relatively cool night temperatures of between 18°C to 22°C and

rather hot day temperatures of as high as 38°C to 40°C. The

relatively cool nights are very suitable for stimulating good

flowering in fruits and vegetables, heavy fruit setting and good

ripening and color turning in fruits. This gives the northern part of

Ghana that comparative advantage of this type of less known climatic

resource for generating other economic benefits; and Wa West District

should not hesitate to take full advantage of this. The period between

February and April is the hottest. Between April and October, the

Tropical Maritime air mass blows over the area which gives the only

wet season in the year; with the suitable rainfall for agriculture

being effectively only four to month in a year. The poor rainfall

pattern leads to the migration of the youth, a factor associated with

the underdevelopment of the human resource base of the district.

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2.4 Justification of the problemIn the context of rural areas and Ghana at large it is absolutely

fundamental that local industries play a major role in the

development of the national economy and serve as an employment

for most of the rural folks and must therefore be treated with

contempt and that is why several governments have made attempts

to develop rural/local industries through formulation of several

policy frameworks to deal with development of local industries.

Provision of adequate productive skills to industry operator in

the rural communities is a call in the right direction because

with adequate productive skills both men and women will be

willing/ready to take up productive responsibilities which will

be an essential move for achieving gender equity/equality

(freeing women and girls from being subordinators’ of their

husbands but rather make them responsible wives and girls),

sustainable development and poverty alleviation. Having

productive skills will enhance the standard of living of people

and motivate them be risk bearers (entrepreneurs) perhaps the

absence of which Africa and Ghana at large is not developing.

Availability of this will reduce the rate of poverty as well as

dependency rate. Thus organize training workshops allows for both

men and women to have access to adequate skills and equipments

necessary for the operation in local industries allowing them to

be able to engage in effective operation of industries thereby

leading to the expansion of local industries in wa west hence

increase productivity and income generation. There is the need

for organized training workshops to be provided within set goal9

and objectives to enable the people have access to adequate

productive skills in the district. The pito industry in the

district is the second largest in the local industry and its

development is very necessary as it forms the basis for enhancing

and promoting made in Ghana product and as well as conserving the

indigenous culture of the people in the district. The provision

of in-service training to this 200 people in the pito industry

very necessary.

The pie chart below shows the number people in the pito business

of the industry and goes to justify the project been tracked

Number of people employed

Pito breweryPotteryWeavingSheanuts processing

Form the above pie chart, it is very clear that people employed

in the pito brewery are second to the people I n the shea butter

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processing business and given the potential of the sector in the

area of market and raw material availability in the district it

is very wise to conclude that the sector of pito brewery has more

room to improve and hence the idea of these project to ensure

that those in the sector learn to adopt to the modern way of

production and increase their productivity

2.5 PROJECT GOAL

The project is curved out of a broader goal identified under thenational thematic are of Ensuring and Sustaining MacroeconomicStability and this called is to increase industrial productionand productivity of the district.

2.6 Project objective

Having identified the project goal and the thematic areas of theproject, the following are the objectives of the goal and it isin the realization of this objectives that, the project isexpected to be implemented “To increase the number of peopleemployed in the local industry from the current 42% to 70% by theend of 2017”

2.7 Project Activity

Although the pito brewery operators have some skills, they are

still not considered as adequate enough to ensure effective and

efficient operation of the industry and to compete with the ever

increase foreign drinks into the local market. The project is to

provide 200 people who are engage in pito brewery of local

industry with adequate productive skills which would be more11

appropriate and more realistic for operation and for competition

in the market locally.

The training is to be done entirely by LESDEP in collaboration

with wa west district, ACTION AID GHANA and NBSSI. For each of

the training sessions which are going to be organized in Ga and

Dorimon and this will made possible by liaising with various

zonal councils to provide 50 people in each of the four zonal

council of the district for a 2 weeks intensive and practically

oriented training. After the training workshops have been

organized, the brewery operators need to embark on serious

operation using the skills acquired in to achieve a sustained

expansion of local industries and increased productivity.

There will be monitoring and evaluation throughout the project

the period carried out by the various institutions responsible

the implementation maintenance of the proposed project.

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CHAPTER THREE3.1 Implementation StrategyThe implementation strategy is the procedure adopted to help

achieve the set up project or activity. This chapter involves the

identification of various sub tasks or sub-activities associated

with the project or activity and preparation of the

implementation schedule. This chapter contains the strategies and

implementation models to implement the activity. This is a follow

up to the problems, goals and objectives as well as the chosen

alternative course of action outlined in chapter two. These will

throw more light on the mechanism for restructuring the project,

logical framework, time activity matrix, and role of stakeholder

analysis, sources of funds, institutional frame work and the

costing of the project.

3.1.1 LOGICAL FRAMEWORKOnce a project has been identified and detailed information has

been collected, we can start to plan how the project would

function. A very essential way of planning how the project would

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function is through the use of the logical framework. The log

frame helps us to think through critically all the factors that

should be considered for a successful project.

The log frame is a tool that helps to strengthen project design,

implementation, management and evaluation. Even though the log

frame is normally constructed during the planning stages of a

project, it is a living document that must be consulted at all

stages of the project and could be updated.

The log frame summarizes the whole project. It is a matrix with

rows and columns indicating the goal of the project, the

purpose/objectives, the expected outputs and inputs/activities

vertically in a column and the objectively verifiable indicators,

means of verification or evidence and major project assumptions

horizontally in a row.

TABLE 3.1 Showing the logical framework of the project

NARRATIVE SUMMARY OBJECTIVELY

VARIABLE

INDICATORS

MEANS OF

VARIFICATION

IMPORTANT

ASSUMPTIONS

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PROJECT GOAL

PROJECT PURPOSE

Increase production of the

pito brewers in the

district

1. Increased in

production

2. Improved

packaging of

products

PROJECT OUTPUT

1. Pito brewer trained

2. Pito brewers used new

techniques

20 pito

Brewers

trained

98% of those

trained use

new brewery

techniques

and

technology

Project

reports

surveys

Availability of

training

materials

Brewers willing

to learn and

accept the new

techniques

PROJECT ACTIVITIES

1. organizing stakeholder

meeting

2. Public awareness

creation

3. Formation of project

INPUTS

1. finance

2. Resource personals

3. stationary

4. Selected pito brewers

1. pito brewers

will be willing

to accept the

new techniques

and technology

2. Availability

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team

4. Selection of site and

accommodation for

participants

5. Actual training on pito

brewery techniques

6. Awarding of

certification for

participation

7. monitoring

8. Evaluation

of resource

persons

16

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3.1.2 Activity planning matrixThe activity planning matrix is a planning implementation tool that reveals in details the

various activities and their responsible persons as well as the time that those activities

will be implemented, the expected output requirement of the activity as well as the means

of verification of the expected indicators. This matrix simplifies the activities and help

track those responsible for what and when. This help to ensure ease of accountability and

monitoring of the various planned activity.

Table 3.2 showing the detailed Activity planning Matrix for the project

ACTIVITY OBJECTIVELY VERIFIABLE INDICATORS

MEANS OF VERIFICATION

TIME FRAME INPUTS OUTPUT RESPONSIBLILITIES

1. stakeholdermeeting on participants selection criteria

Meeting held Personal observation

April 2015 Funds Participation selection criteria identified

LESDEP

2. Publicawarenesscreation

Publicawareness made

Personalobservation

June 2015 Finance Resource Personnel Educationaland communication materials

Stakeholdersinformed 75%of the district members educated

District information unit

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3. formation of project team

Project team formed

Personal observation

july 2015 Finance (Donor)

The projectteam isformed

District Assembly

4. selection of site and accommodation for participants

Site for training and place for accommodation for 200 people selected

Interview July- September 2015

funding Selected training site and accomdation

Project team and traditional Authority

5. selection of participants

200 participants,50each of the 4 zonal councils selected

Interview Sept- November 2015

funding 200 participantsselected

Project team

6. actual training on pito brewery techniques

200 pito brewers trained

Project report December 2015

Funds, stationary

200 pito brewers trained

Project team

7. Awarding of certificatefor participation

200 certificateaward to all 200 participants

Personal observation

Project report

December 2015

funds 200 pito brewers awarded withcertificate

Project team

7. Monitoring All activities monitored

Monitoring report

From Aprilto December

Resource Personals and funding

Monitoring report

Project management team and district assembly

8. evaluation Impact of project scouted

Evaluation report

3 years after

Resource Personals

Evaluation report

Project management

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project implementation

and funding team and district assembly

3.1.3 Stakeholder AnalysisA stakeholder is any person or organization, who can be positively or negatively impacted

by, or cause an impact on the actions of a company, government, or organization.

Stakeholder analysis is the process of identifying the individuals or groups that are

likely to affect or be affected by a proposed action, and sorting them according to their

impact on the action and the impact the action will have on them. This information is used

to assess how the interests of those stakeholders should be addressed in a project plan,

policy, program, or other action. Stakeholder analysis is a key part of stakeholder

management.

Table 3.3 showing the stakeholders and their level of impact and interest in the project

Stakeholders Interest Likely impact on

project

Priority

Women Increase income + 2

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Men Increase income + 2Children Parent can provide

them their needs

+ 1

LESDEP Helping to improve

the skills of local

people

+ 2

District Assembly Improve the living

standard of their

people

+ 2

NBSSI Assisting small

scale industries to

grow

+ 2

Table 3.4 Sources of fund

This table outlines the various funding agencies for the project

Source Amount( GH₵) Percentage (%)LESDEP 1136.50 10

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MUNICIPAL ASSEMBLY 5817.50 50NBSSI 2327.00ACTION AID GHANA 2327.00 20

TOTAL 11635.00 100

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3.1.4 Cost Analysis of ProjectThis section deals with estimation of total cost of the project.

Costing is very important in planning of the project since every

project comes with either time or cost elements which need to be

accounted for in order to ensure enough budgetary allocation for

the project as well as to avoid wrong estimation that will waste

resources. Then plan has been estimated to cost GH₵11365. This is

illustrated in the table below.

Table 3.4 .Cost Analysis of the Project

ITEM DESCRIPTION QUANTITY UNIT PRICE

(GH ȼ)

TOTAL (GH ȼ )

1. Dissemination of

information

2 150 300.00

2. erecting of canopies 2 100 200.003. Mobilization of funds

and logistics

2 500 1000.00

4. Actual training of

industry operators

3(sessions) 1000 3000.00

5. Public address system 3(times) 100 300.006. Provision of

refreshment(item13)

3(times) 150.00 450.00

7. printing of

certificates

17 5.00 85.00

8. Award of contract 2(sessions) 2000.00 4000.009. Formulation of

project teams

2(teams) 300.00 600.00

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10. Conduction of field

surveys

6(months) 50.00 300.00

11. Monitoring and

evaluation

12(months) 100.00 1200.00

Prepare and

submission of report

2 100.00 200.00

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CHAPTER FOUR

4.1 Monitoring and EvaluationThe purpose of monitoring is to take corrective action, thus if

there is disparity, there can be amendment. One of the critical

steps in preparing the monitoring and evaluation plan is defining

the most appropriate indicators and targets that are achievable

and directly related to the District Medium Term Development Plan

Goals and Objectives. National Development Planning Commission in

collaboration with the ministries, departments and agencies,

regional planning co-ordination unit, district assemblies and

district partners will define some core indicators to be

monitored in all districts. All these form part of the monitoring

and evaluation plan and their indicators. In the context of this

assignment, the institutions or agencies responsible for

monitoring the project are the District Assembly and project

team.

Evaluation is measuring the action or what’s done against the

objectives. It forms part of the evaluation prepared by the

district using the monitoring and evaluation guidelines under the

Ghana Shared Development Agenda II. Evaluation is done externally

and internally with the notion of independent, self-evaluation

and joint evaluation. It should be independent, transparent, non-

ethical, impartial, timely and relevant. Like the monitoring, the

District Assembly and Project team are responsible for evaluation

of the activity.

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4.2 Project SustainabilityWith the long term focus of the project aimed at improving living

standards, it needs to be sustained for a long period of time.

There is the need to devise strategies to ensure the sustenance

of the project. To ensure the activities sustainability, there is

the need for a routine follow up on the pito brewers trained to

track work down and give financial support if necessary. Progress

of work will be reported back to the Implementation agencies to

offer support if needed.

4.3 Expected BenefitsThese are various benefits to be derived from the implementation

of the activity to its final output. This is diagrammatically

illustration below:

Figure 3: Expected Benefits of the Activity

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Increase capacity ofbrewers

Improve Quality of goods and services produced

Increase access

CHAPTER FIVE5.1 ConclusionAn empowered industry sector can serve as an engine of growth for

a country’s development. Action Plans are essential components of

development planning as such must be given the necessary

importance if long term goals of the district especially the

medium term plan are to be achieved. Industry activities found

in the district and not only the brewery sector must be given the

necessary support to ensure efficient production. This in

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Increase in High standard of

collaboration with agriculture which is the backbone of the

district can improve the well-being of its members. It should benoted that as problems are bound to arise, there should be

consistent monitoring to find strategies and formulate policies

to solve developmental problems as they crop up.

5.2 RecommendationProject implementation has been a challenge in the context of the

Ghanaian economy as far as development is concerned. Project

implementation in our country is constrained by the weak

institutional and regulatory framework coupled with the

insufficient human resource and capital inadequacies. Hence, it

is recommended that

All stakeholders involved should make effective and

efficient use of resources.

Proper management of the project should be taken into

consideration as well as the cost and its socio- economic

impacts of the project on the district, region and the

nation as a whole.

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