Core Value ofthe Month—Respectful Working Relationships ...

AGENDA

REGULAR MEETING

DESTIN CITY COUNCIL

DECEMBER 3, 2012

ANNEX COUNCIL CHAMBERS

6: 00 PM

Core Value ofthe Month—Respectful Working Relationships among City Council, Staffand Citizens**

CALL TO ORDER, INVOCATION AND PLEDGE OF ALLEGIANCE

SPECIAL PRESENTATIONS

PUBLIC HEARINGS

CONSENT AGENDA*

1. Request approval of the minutes of the November 13, 2012 city council workshop2. Request approval of the minutes of the October 22, 2012 city council workshop3. Request approval of the minutes of the October 15, 2012 regular council meeting4. Request approval of contract for miscellaneous right of way maintenance continuing

services contract with Brickman, Ltd

5. Request approval of contract for financial system annual maintenance agreement with Tyler

Technologies

RESOLUTIONS

COMMITTEE REPORTS

6. Youth Council FY2013 Work Plan—Kyle Saleeby, Destin Youth Council ChairmanSCHEDULED PRESENTATIONS **

PROJECT REPORTS AND COMMENTS FROM MAYOR AND COUNCIL

7. Councilmember Trammell

8. Councilmember Wood

9. Councilmember Marler

10. Councilmember Bagby11. Councilmember Dixon

12. Councilmember Foreman

13. Councilmember Williges

14. Mayor Seevers

STAFF REPORTS AND RECOMMENDATIONS

15. City Attorney comments16. City Land Use Attorney comments17. Bid award for Marler Street Parking Lot construction18. City Manager comments

a) Fourth Quarter Financial Statement

b) CRA Board meeting on Monday, December 17t , 5: 30 PM

COMMENTS FROM THE AUDIENCE

ADJOURN

All items listed under Consent Agenda are considered to be routine by the City Council and willbe enacted by one motion. There will be no separate discussion of these items. If discussion is desired,that item will be removed from the Consent Agenda and may be considered separately.

To be placed on the Agenda under scheduled presentations, citizens must contact the CityManager or City Clerk's office one ( 1) week prior to the scheduled City Council Meeting by

completing a Speakers Request Form and providing any accompanying documentation as requested inthe form' s instructions.

Quasi- Judicial Proceeding. If a person decides to appeal any decision made by the Councilwith respect to any matter considered at this meeting, he/she may need a record of the proceedings, andfor such purpose, he/she may need to ensure that verbatim record of the proceedings is made, whichrecord includes the testimony and evidence upon which the appeal is to be based. FS 286.0105.

Persons with disabilities who require assistance to participate in this meeting are requested tonotify the City Clerk' s office at ( 850) 837-4242 in advance.

MINUTES

WORKSHOP

DESTIN CITY COUNCIL

NOVEMBER 13, 2012

CITY HALL ANNEX

COUNCIL CHAMBERS

5: 30 PM

The Council for the City of Destin met in special workshop with the following memberspresent:

Destin City CouncilMayor Sarah" Sam" Seevers Councilmember Jim Wood

Councilmember Larry Williges Councilmember Jim Foreman

Councilmember Jim Bagby Councilmember Cyron Marler

Councihnember Tuffy Dixon

Destin City Staff

City Manager Maryann Ustick City Clerk Rey BaileyCommunity Dev Director Ken Gallander Planning Manager Ashley GranaCity Planner Hank Woollard IT Manager Webb Warren

Public Services Director Steve Schmidt City Engineer David CampbellCity Attorney Jerry Miller

Visitors

Whit Blanton, Renaissance Planning GroupScott Swearingen, Renaissance Planning GroupJonathan Harris, Florida Department of Transportation

Jared Perdue, Florida Department of Transportation

Jim DeVries, Florida Department of Transportation

Scott, Golden, Florida Department ofTransportation

Zena Riley-Taylor, Florida Department of TransportationPaul Mclree, Design Project Manager, Michael Baker Jr., Inc.


Mayor Seevers called the meeting to order at 5: 30 PM. Councilmember Marler delivered

the invocation; which was followed by the Pledge of Allegiance.

WORKSHOP

1) Pedestrian Safety and Mobility—U.S. Highway 98 / Harbor Blvd

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Mayor Seevers welcomed everyone to the workshop. She asked all workshop participantsto introduce themselves.

Following the introductions, the City Manager briefly discussed the overall purpose of theworkshop. She stated they would be reviewing and discussing the long term vision for the HarborDistrict area as well as the U.S. Highway 98 corridor. She also stated that in addition to doing thelong term review, they would also need to focus on some short term and immediate outcome andhope to see some kind of a consensus develop on some solutions for safe pedestrian passagebetween the north side of the Harbor District, particularly from the Marler Street Parking Lot that iscoming on line within the next couple of months; or across to the south side, which is the RoyalMelvin Heritage Park and Plaza. She added that the second part of the workshop will feature theFlorida Department of Transportation ( FDOT) staff providing an overview of the street wideningproject from the Walton County line to Airport Road, and giving everyone the opportunity toprovide some input.

At this time, the City Manager introduced Mr. Scott Swearingen from the RenaissancePlanning Group( RPG) who provided the following Power Point presentation:

Adopted Policy Overview — Existing policies influencing the Harbor District andU.S. Highway 98

Goal: To redevelop as an easily accessible, economically sustainable andattractive waterfront-oriented district that provides safe transportation, pedestrian

and recreation facilities...promotes a favorable identify.

Harbor Community Redevelopment PlanThe transportation conditions of US 98 and the lack of safe pedestrian

facilities are among the identifiable blight conditions within the HarborRedevelopment Area."

Objective: Transportation and Pedestrian Safetyo Focus on improving pedestrian movemento Enhance existing transportation and access pointsPolicies: Transportation and Pedestrian Safetyo Implement roadway( safety) improvements along US 98o Implement multimodal transportation and access improvements

o Implement projects that focus on improving pedestrian movement,parking, ingress/ egress and evacuation routes

Destin Comprehensive Plan

Goal: An efficient, high quality, multimodal transportation system thatbalances community circulation needs with regional travel demandObjective: Provide a safe, convenient, efficient, and cost effective motorized

transportation system and roadway network

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Policy: Prioritize maintenance, construction and reconstruction activities to

generally assign first priority in multimodal transportation districts toimplementation ofmultimodal improvements

Policy: Create additional safe crossings on US 98 between Marler Bridge

and eastern edge of Town Center CRA. Evaluate and design to provide

maximum pedestrian visibility, safety and convenience

TPO Resolution O-W 12- 14 ( in support ofpedestrian safety and mobility)

TPO recognizes the urgent need to improve pedestrian safety and mobility inthe Destin Harbor District by improving and constructing new pedestriancrossing facilities; and supports the City of Destin efforts to have designed,permitted, and constructed the most appropriate safety pedestrian crossings

for the Harbor District."

Work Accomplished and In-Progress — Overview of recent plans, studies and

improvement projects

MMTD Established

Emphasis on quality of service as a means of improving level of serviceAlternative east-west corridors

Harbor Community Redevelopment PlanFull assessment and improvement recommendations

Bicycle/Pedestrian Construction Improvements

Numerous facilities constructed/improved

Wayfinding SignageFamily of design plans completedWayfinding signs installed— example: beach access signs

Pathways Master Plan

Completed in 2009. Adopted in March 2010

Comprehensive pedestrian/ bicycle network plans

Prioritized improvement recommendations ( some under construction)

Harbor Boardwalk

Ribbon cutting—June 20, 2012

Continuously improved; enhanced harbor boardwalkUS 98— Boardwalk Connection

Heritage Park — connection to Harbor Boadwalk from US 98 ( near public

parking lot)Marler Street Public Parking Lot

Property acquired and to be improved( early 2013) for needed public parkingto serve the Harbor District

Pedestrian Crossing Study( Palm Street, Big Kahuna's)Analysis of potential locations for new US 98 crosswalks

Signal Warrant Analysis (Marler Street)Review traffic conditions and warrant criteria for a new traffic signal at US98 and Marler Street

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Met with FDOT and FHWA to review needs

The Future ofU.S. Highway 98

Let the Vision solve your problems— think about the vision

What does Harbor Blvd mean to you?"- What is the vision for this

corridor?

o Functional hierarchy—what does it do?

o Service hierarchy— who does it serve?

o Design aesthetics— what does it look like?

Is it their quintessential Main Street in Destin — the corridor is more of the

City's Main Street?Multimodal emphasis corridor?

Capacity mover?o Major ulterior highwayo Move traffic through the City—get people from point A to point B

o Minimize delay

What are the elements that comprise and define Harbor Boulevard/US 98

vision?

Vehicular level of service ( 1)

Multimodal quality of service ( 4)

o Easy mobilityDowntown" Main Street"

Tourist destination:

o World Class Beach

o World Class Fishing ( 1)

o Authentic Historic Harbor ( 1)

o Unique Resort Experience ( 1)

Dividing line: ( 1)

o Tourists— residents

o People— destinations

District spine

Auto capacity ( 3)

Safe pedestrian experience ( 4)

Vertical architecture

Open space

24-hour activity ( 1)

Urban ( 2)

Suburban

Public parking ( 4)

Transit/Shuttle service ( 1)

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At this time, Mr. Swearingen asked the Mayor, Council and the City Manager to place thedot stickers that were provided to them on the display that indicates which of the above elementsmay comprise and define their vision for Harbor Boulevard ( The numbers of " votes" are in

parenthesis following each item).Councilmember Bagby inquired as to the exact area they are trying to define.

Mr. Swearingen replied that for this particular visioning exercise, they are focusing on thecorridor of US 98 that runs through the Harbor CRA District, from Benning Drive to the MarlerBridge.

Councilmember Foreman stated that US 98 is a dividing line in the Harbor District — the

north side and the south of the roadway; adding that the essential problem is how to make it workwith all the items listed above. He also stated it is definitely a tourist destination and so they have tobe able to enlarge the area to accommodate tourists; however, they also need to consider the needsof the local residents. He added that the safe pedestrian issue is really what is important; and thatfor multimodal, it is essential to have a plan that makes it work.

According to Councilmember Williges, US 98 is the main corridor from Panama City toPensacola; and that the primary concern is getting pedestrians safely across the highway.

Councilmember Marler stated that the attractions are on the south side of US 98, while most

of the parking is on the north side; and so getting people to the south side safely without disruptingthe flow of vehicular traffic has been the main concern.

Mr. Swearingen stated there are a lot of alternatives; but, going back to the vision wouldhelp them employ the right solution.

Councilmember Bagby stated that to define a festive market place and what they expect tosee down at the harbor, and how they expect the transportation system to support it, is an entirelydifferent question than what they see as the purpose of US 98. He continued that the purpose of this

road is to move traffic.

Mr. Swearingen stated that another purpose of the road is to access businesses; adding itgoes back to his earlier questions to Council about what they consider the primary purpose of thiscorridor.

The Mayor stated that if the question is the vision for US 98 in the harbor moving forward,

it is multimodal quality of service; and that part of that quality of service exists within the safepedestrian experience. She continued that quality of service also includes a parking garage becausethey are talking about a quality of service within a particular area as it relates to traffic on US 98.She added that multimodal quality of service and easy mobility goes together.

Councilmember Wood stated that Destin is both a drive to and drive thru destination, and

that it is a reality that is not going to change; adding that cars would always be coming throughDestin from Panama City to Pensacola and vice versa. He continued that their main concern is how

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to get the people they invite into their town across the road safely. He added they could have thevision conversation for hours and lose sight of the fact they need to come up with a short termsolution to the problem of how to get people safely from the Marler Parking Lot to the park in theboardwalk.

At this time, Mr. Swearingen proceeded with the rest of the presentation looking at some ofthe issues facing the Harbor District and the opportunities available in the Harbor District.

Harbor District/ U.S. Highway 98 Issues and Opportunities

Issue/Concern: Difficultforpeople to safely and efficiently cross US 98Opportunities/Solutions

o Enhanced pedestrian crossing treatments at optimal locationso Improve visibility( sight lines, lighting, signage)o Install wayfinding to direct people to optimal/safe crossing locationsAction Item

o Determine the feasibility of treatment options and locations along US 98;coordinate with local and state agencies

o Prepare wayfinding signage implementation planImprovement Goals/Performance Measures

o Reduction in pedestrian injuries and fatalities along US 98o Increase sense of safetyo Improved visitor experience

o Thematic Destin image branding

Issue/Concern: Lack ofpublic or ' one stop' parking facilities in the HarborDistrict

Opportunities/Solutions

o Acquire and develop properties for future public parking facilitieso Encourage business owners to enter into shared parking agreements

including joint valet serviceso Encourage business owners to establish a shuttle service between hotels

and major destinations

Action Item

o Identify potential properties for City acquisitiono Assemble a forum of Harbor District businesses to ' brain storm' and

discuss joint parking strategies and a shuttle service to reduce parkingdemand

Improvement Goals/Performance Measures

o Increased public and/ or shared parking spaceso Reduction in parking demand

Issue/Concern: Heavy traffic volumes and delays along US 98, especiallyduringpeak season

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Opportunities/ Solutions

o Increase number of traffic lanes ( from 4 to 6)

o Limit/reduce number ofdriveways

o Implement multimodal enhancement strategies

Action Item

o Modify Harbor District/US 98 strategies to increase capacity along US98

o Update development regulations to further limit US 98 vehicular access

and enforce joint-parking/driveway access requirementso Encourage non-auto modes of access and travel within the Harbor

District to reduce traffic volumes along US 98Improvement Goals/Performance Measures

o Reductions in traffic demonstrated through annual traffic counts

Issue/Concern: Difficult or intimidating to walk or bicycle within the HarborDistrict

Opportunities/ Solutions

o Prioritize transportation improvements that complete gaps along thepathways network (sidewalks,bike lanes and trails)

o Install pedestrian and bike amenities ( shade trees, lighting, bike racks,signage)

o Install wayfinding to direct people along the pedestrian and bicyclenetwork

Action Item

o Identify gaps and barriers in the multimodal network within the HarborDistrict; prioritize improvements

o Identify optimal locations for amenity types along the multimodalnetwork within the Harbor District; prioritize improvements

o Prepare wayfinding signage implementation plan ( include both

pedestrian- and vehicular-scaled signage)


o Complete, efficient multimodal network within the Harbor District

o Increased non- vehicular travel within the Harbor District

o Improved visitor experience

o Thematic Destin image branding

Issue/Concern: Excessive traffic speeds along US 98

Opportunities/Solutions

o Increase law enforcement efforts

o Increase awareness of pedestrians and bicyclists through signage

o Enforce a ' main street' type development pattern with buildings closer to

the roadway to encourage reduced traffic speedsPage 7 of 18

Action Item

o Coordinate with law enforcement to implement speed reduction

enforcement measures

o Install 'pedestrian awareness' signage

o Prepare a corridor-specific plan to ensure a coordinated, cohesive urban

development pattern that will establish US 98 as a Destin' main street'


o Reduced traffic speeds along US 98o Increased urban development pattern along US 98

Councilmember Bagby does not think they have captured all the issues and concerns, nordoes he feel the Council will have a consensus on the five issues/concerns listed above. He states

that one of the other issues to consider is the " excessive visual clutter" in the harbor; adding theyhave discussed having too many signs or having signs out there that are too big many times in thepast. He also noted that they actually have a lot more parking on the south side than the north sideof US 98; especially if they add the Emerald Grande parking.

Councilmember Williges commented that a pedestrian- activated HAWK Beacon is

probably the best option for helping people cross the roadway as it stops the flow of traffic onedirection at a time, and not the entire road with the use of the traffic light.

According to the Mayor, they have a traffic issue and not a speeding issue in Harbor Blvdfrom 2: 30 PM to about 7: 00 PM during the 100 days of summer; adding it is a true thru traffic,generated by the different types of vehicles that are going through Destin ( i.e., transferred trucksdelivering seafood). She also stated if they had another route to move the true thru traffic, therewould be so many other options available to them. She also added they may have to look at thisissue in parts; and that is what to do during the summer, and for the other 9 months of the year.

At this time, Mr. Swearingen presented the following options for pedestrian crossing facilitytype in the Harbor District:

Facility Type— HAWK Beacon

Description — Pedestrian activated traffic control signal alerts motorists that a

pedestrian is crossing the street. Flashing lights are positioned at both ends ofthe crossing and on mast arms above the roadway.Environment — High traffic volume roadway; significant pedestrian crossing

activity; primary crossing pointsCost Estimate- $ 40,000 to $ 150,000

Pros — Pedestrian activated; higher rate of driver compliance; " hard to miss"

design

Cons— Requires mast arms over roadway; relatively expensiveAdditional Considerations — FDOT warrant required; could result in increased

pedestrian counts warranting a fully signalized intersection; can also be installedmidblock

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Facility Type— Pedestrian Beacon

Description— Pedestrian activated ( optional) traffic signal alerts motorists that a

pedestrian is crossing. Flashing amber lights installed on overhead signs, signsin advance of the crosswalk, or signs located at the entrance to the crosswalk on

pedestal poles.

Environment — High traffic volume roadway; retrofit marked, uncontrolledcrosswalks

Cost Estimate- $ 10,000 to $40,000

Pros— Can be pedestrian activated; higher rate of driver compliance

Cons — If not pedestrian activated, drivers may " tune out" constantly flashingsignals

Additional Considerations — FDOT warrant required; could result in increased

pedestrian counts warranting a fully signalized intersection; can also be installedmidblock

Facility Type— Full Pedestrian Signal

Description— A signal- controlled midblock crosswalk; drivers stop at the steadyred indication activated by push button and may only proceed once the signalturns green.

Environment—Midblock locations in high pedestrian activity areasCost Estimate- $ 50,000 to $ 100.000

Pros — Pedestrian activated; functions similar to common traffic signal; higher

rate of driver compliance

Cons— Major installation; relatively expensiveAdditional Considerations — FDOT warrant required; location should be

thoroughly analyzed for applicability

Facility Type: Full Traffic Signal

Description — Full traffic signal at intersecting roadways; includes pedestriansignalized crosswalks.

Environment — High traffic volume roadway; significant pedestrian crossing

activity; primary crossing points

Cost Estimate- $ 300,000

Pros — Full control for pedestrian crossings; can help other midblock crossings

along network due to traffic `platooning' caused by signal.Cons— Major installation; expensive; could result in increased network delayAdditional Considerations — FDOT warrant required; location should be

thoroughly analyzed for applicability

Facility Type: Crosswalk Enhancements- Midblocks

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Description — Striping, decorative paving, in-pavement reflectors, improvedsignage

Environment—Midblock locations; applicable in most environments

Cost Estimate—varies

Pros — Relatively inexpensive investment; improves visibility (drivers and

pedestrians); can also be used as temporary improvement prior to greaterinvestment

Cons— While visibility/awareness increases, compliance can still be lowAdditional Considerations — Consistent treatment types and styles throughout

network can increased awareness and may improve compliance

Facility Type: Pedestrian Bridge

Description—Pedestrian/bicycle bridges over roadwayEnvironment — Limited access, uninterrupted flow, high traffic roadways,

intensive pedestrian generators/anchors

Cost Estimate— $500,000 to $4 million—not including potential geotech, utilityand ROW costs

Pros — When used, vehicular safety conflicts are not an issue; no change innetwork traffic flow

Cons — Major installation; expensive; compliance varies — typically if walkingtime to use an overpass is 50% longer than crossing street, use is severelydiminished

Additional Considerations — Often applied as ' solution of last resort'; location

should be thoroughly analyzed for applicability; lower-budget designs can

impact community aesthetics

Facility Type: Pedestrian Tunnel

Description— Pedestrian and bicycle bridges and underpass separate pedestrians

and bicyclists from vehicular traffic and allow safe, uninterrupted pedestrian and

bicycle traffic flow

Environment — Limited access, uninterrupted flow, high traffic roadways;

intensive pedestrian generators/ anchors; areas with varying topography; ' high-

end' design features

Cost Estimate - $ 500,000 to $ 4million — not including potential geotech, utilityand ROW costs

Pros — When used, vehicular safety conflicts are not an issue; no change innetwork traffic flow

Cons — Major installation; expensive; compliance varies — typically, if walkingtime to use a tunnel is 50% longer than crossing street, use is severelydiminished; additional use reductions from ' fear factor' and at night

Additional Considerations — Elevation ( above sea level), subsurface geo-

composition, safety and maintenance considerations; location should be

thoroughly analyzed for applicability.Page 10 of 18

Following this portion of the presentation, Mr. Swearingen asked the Mayor and Council tomark with the dot stickers their top two choices for pedestrian crossing facility type in the HarborDistrict.

At this time, the Mayor called for a 10-minute break.

Following the break, Mr. Paul Mcllree, Design Project Manager, from Michael Baker Jr.Inc. and FDOT consultant, discussed the proposed US 98 Widening Project from Walton Countyline to Airport Road in Destin. He provided the following Power Point presentation:

Project Description

Widening and reconstruction of SR 30 ( US 98) in Destin from 4-lane dividedroadway to 6- lane divided roadwayProject limits: Airport Road to the Walton County LineException area from Matthew Blvd to Kel Wen Circle

Seven ( 7) signalized intersections including new signal at Indian Bayou TrailADA improvements will include new sidewalks, handrails, pedestrian signals,

and ADA compliant ramps

4' bicycle lanes throughout project

Median landscaping from Airport Road to Matthew BlvdProject is divided into 3 sections

Section One— Airport Road to Indian Bayou Trail

35 mph posted speed limit

Right-of-way acquisition along north and south side ofUS 98Signal replacements at Airport Road and CR 2378 ( Scenic Hwy 98)New signal at Indian Bayou Trail

Curve cross slope correction on US 98 at Indian Bayou Trail

Urban Storm Drainage System with discharge at CR 2378

Section Two— Indian Bayou Trail to Matthew Blvd


No right-of-way acquisition (Coastal Barrier Resource System)Signal replacements at Henderson Beach Road and Triumph Drive

8- foot concrete sidewalk along southern right-of-way adjacent to HendersonBeach State Park

Drainage system consists of roadside swales and French drain systems within the

median

Section Three— Kel Wen Circle to Walton County Line

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No right-of-way acquisition (Coastal Barrier Resource System)Signal replacements at Regatta ay Blvd and Tequesta DriveDrainage system consists of roadside swales and French drain systems within the

median

Public Involvement

Community Awareness PlanInform affected property owners, tenants, public officials, and the generaldriving public of the construction plans, milestones, and anticipated impactsfrom the proposed construction activities

Public Meetings

Two meetings will be held

Notification to occur through newspapers ( The Northwest Florida Daily

News and The Destin Log), direct mail, and e- mailPublic Information Workshop (January 2013)Public Information Meeting (March 2013)

Project Schedule

Design Milestones

60% Design—November 2012

90% Design—March 2013

Final Plans— August 2013

Construction

Construction is not currently funded

Councilmember Wood questioned the timing of the right-of-way acquisition along north andsouth side of US 98.

Mr. McIlree stated that the project design would be completed around August 2013, and that

the right-of-way acquisition purchase is scheduled to be completed by the end of 2013 or 2014.

Mr. Jim DeVries of FDOT interjects, stating there is no funding for right-of-way acquisitionfor this particular project through 2017; and that they are currently building the 2018 program.

Councilmember Wood asked if the northernmost lane would become a right turn lane at

Airport Road; much like the far north lane becoming a right turn lane at Indian Bayou Trail.

Mr. McIlree replied affirmatively.

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Councilmember Wood expressed concern this could pose problems especially during thebusy season with cars switching lanes at the " last minute" because they are not aware thenorthernmost lane becoming a right turn lane.

There were considerable discussion relating to the intersection of US 98 and Indian BayouTrail.

Mr. Devries stated that the City of Destin has continually lobbied to have a traffic light putin at that intersection.

Mr. Whit Blanton of RPG stated they recognize it as a dangerous intersection.

Councilmember Williges stated the City was provided false information; in that FDOTwould not approve traffic lights within a mile of each other, and one already exists in front ofHampton Inn.

According to Councilmember Bagby, installing a traffic light at the intersection of US 98and Indian Bayou Trail is contrary to the City' s official position; adding that the City had votedtwice that a traffic light at that intersection was not warranted.

Mr. Jared Perdue of FDOT stated that a decision to install a traffic signal is based on a

traffic signal warrant analysis; and that it should have been conducted at this particular intersection.

Councilmember Bagby stated that he believes a warrant analysis was conducted.

Mr. Scott Golden of FDOT stated that they could come back and review the result of thetraffic signal warrant analysis to see if one is warranted at this particular intersection; however, the

City' s position on this issue may be different from the result of the study based on what he hasheard so far.

Councilmember Bagby stated that it may be dangerous for a pedestrian to cross that road;but, it had never come close to being a warranted traffic light intersection.

Councilmember Wood noted that the federal highway team commented on this intersectionas being dangerous to pedestrians during their presentation at a previous workshop held in Destin.

Councilmember Marler stated that a traffic light is more appropriate at that intersection than

in front of the Hampton Inn. He asked if the US 98 Widening Project could start at Indian BayouTrail instead of Airport Road as currently planned.

Mr. Golden stated the department' s decision to start at Airport Road is not a completely

closed issue since funding for the project more than likely would not be available until 2017 or2018. He added that changes to the plan may still be made before they get to the 60% design phase.

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The Mayor discussed the importance of the Council reaching a consensus on this issue andproviding a clear and concise direction to FDOT.

Mr. Golden stated it has been his experience that it is a lot easier to " scale back" than it is to

scale up."

With regards to speed limit on US 98, Councilmember Marler suggests keeping it at 35 mphfrom the Marler Bridge to Wal-Mart for safety reasons. He stated that motorists will drive 45 mph

on a 35 mph zone as they anticipate a speed limit change at some point.

Mr. Jared Perdue of FDOT stated that his department has full authority to change anyregulatory signs including speed limit signs. He stated that based on research, posted speed limits

do not control the speed at which motorists drives; and that motorists will always drive at the speedthat they feel most comfortable. He added if they were to artificially lower the posted speed limit,they would actually be creating more of a safety hazard.

According to Councilmember Bagby, if they are six-laning US 98, they should not establisha 35 mph speed limit. He continued they have a lot of low speed vehicles particularly in thenortheast part of this town, and lowering the speed limit in some section of that highway to 35 mphwould enable them to cross the roadway creating dangerous situations.

Mr. Perdue stated that any concerns about the posted speed limit should be forwarded to hisoffice so they could evaluate them based on engineering judgment and other environmental factor.

At this time, Mr. Swearingen from RPG returned to the floor to discuss Council' s choice for

pedestrian crossing facility type in the Harbor District, provide workshop overview and recap, andobtain directives for moving forward. He announced that the HAWK system and a full traffic

signal are the two most popular options.

Councilmember Wood stated that the HAWK Beacon, Full Traffic Signal, or Full

Pedestrian Signal are the three things they could employ now based on the current budget. The

others are much more viable as long term solutions; or they could be incorporated into the overallplan if they have some development later on. He added they need to do something now to makesure pedestrians can get across the road safely.

Councilmember Wood also stated that the HAWK Beacon and Full Traffic Signal provide

the additional visual signals, that would help get vehicles to stop.

According to Councilmember Bagby, they have a 8- week problem rather than a 52- weekproblem; 2 weeks of spring break, 2 or 3 weeks on either side of July 4th, and then the Seafood

Festival. He added it is not a huge problem the rest of the time; and so they should not have a fulltraffic light that would stop traffic 52 weeks a year. He suggests using a counter and finding outwhere people are crossing the most; and that is where they should put a tunnel later on because he isa firm believer in the tunnel system.

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The Mayor also wants the HAWK Beacon as a short-term solution in specific areas; adding

they have to move traffic rather than stop it unless it is necessary. She also stated that she stronglydisagreed with RPG's recommendation to install the HAWK Beacon at Big Kahuna's because thisfacility is only open 3 months out of the year. She also mentioned that the study was conducted inAugust, which was after the main brunt of the summer season. She suggests moving the systemdown a few yards toward the food places.

According to Mr. Swearingen, their recommendation was based on a warrant study; and thattheir pedestrian counts and observations showed that a HAWK Beacon is warranted at that location.

Councilmember Bagby stated that mid-August is not their heavy density period; however,has the study been conducted in July, especially during the July 4t' weekend, they would not haveseen speeding vehicles because it would have been bumper to bumper traffic.

Mr. Perdue stated it was his understanding the City will construct the Marler Parking Lot,and that they want a safe way to get the pedestrians from the north to the south side of the roadway.He stated that their main objective is to affect as little as possible the mobility of the vehicles, whilealso optimizing the mobility of the pedestrians. He continued that if they put a HAWK Beacon atMarler Street, they would only be servicing the pedestrians that are parked in that parking lot, andmaybe some who are willing to walk a great distance over to that crossing; but, it is very difficult topredict pedestrian behavior. He expressed concern that they would end up focusing all theirattention on Marler Street without regard for all the other pedestrians that are crossing US 98 fromother locations. He stated that they need to consider where the majority of the pedestrians are goingto be crossing and then select that particular location for the HAWK Beacon. He added that they

should also consider how they could channelize pedestrians to this location; otherwise, they wouldnot be able to optimize the mobility of the pedestrians.

Mr. Perdue also stated they need to be careful where they install the HAWK Beacon andhow many of this system they install. He continued that if they are going to have multiple HAWKlocations, they would all have to be actuated by the same button; otherwise, they could potentiallycause delay in every single HAWK location and have traffic back up for miles if they are actuatedindividually.

Councilmember Foreman asked how they could channel the pedestrians to the locationwhere they want them to cross.

Mr. Swearingen replied that one method is through wayfinding to guide the pedestrians

through to the appropriate locations; especially the tourists who may not know the best place tocross the highway.

Mr. Swearingen noted that the second most popular choice for pedestrian crossing facilitytype was the Full Traffic Signalization. He asked for reasons this particular system was selected.

Councilmember Williges replied that one reason was for the ease of entering US 98 fromthe north, and exiting offUS 98 to the north.

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Councilmember Marler added that there are many employees along the Harbor District thatpark on the north side of US 98 that have to cross the dangerous highway to get to work; and thatFull Traffic Signalization stops the flow of traffic and make motorists aware there are people who

are about to cross the road.

At this time, the City Manager asked to see where they are and what they have to do tomove forward. Sh:• announced that they have received bids for construction of the Marler StreetParking Lot; and that they are putting the bid award on the November 19th Council agenda; addingthey are at the point where they are ready to go to construction of the parking lot and hope to get itdone by March 2013.

The City Manager also announced they plan to bring the conceptual design for the interimimprovements of the Capt Melvin Heritage Park before the Council by December 17th for theirauthorization to put it out to bid; adding they hope to begin construction by spring or summer.

Also according to the City Manager, they have some funding for pedestrian crossing; andthough it is not enough for a full signalization, they may be able to identify additional funding ifCouncil chooses this particular system.

The City Manager asked the FDOT representatives what they would require from the Cityin order to move forward, given the fact they have all these real projects coming along and withlimited funding and other issues. She asked if it would be possible to do a " pilot" HAWK at the

Marler Street crossing; and if so, what are the process involved.

Mr. Perdue stated that they have a standardized permitting process. He continued that if

they are installing a pedestrian activate beacon, the process starts with an engineering study. The

engineering study would be submitted as part of the permit package and would be reviewed andapproved along with the proposed location, which is to be part of that study. He further stated that ifa HAWK system is warranted, and the engineer who does the study determines the proposedlocation is indeed the optimal place for it, then they could consider somewhat of a " pilot" for aHAWK system. He added it would not necessary be a ' pilot" because the HAWK system is anapproved treatment for pedestrian crossings.

The Mayor stated that two things that could get people to a certain destination to make them

cross are a paved parking lot and a destination which is the park across the street from the parkinglot; both of which should be completed within this fiscal year. She continued that their main

concern is about pedestrian safety; however, doing the warrant study now will not prove anything asthese two things have yet to be built. She added this is a " chicken or the egg" situation, and sothere need to be a balance.

According to Mr. Perdue, the balance could be that they review the location; and that basedon engineering judgment or study provide their projections on what kind of pedestrian traffic theythink it will generate. He continued that the actual location may not even be Marler Street. It couldeven be down the road several hundred feet away, and still accessible by the people using theparking lot. He added they may also consider other factors, such as restrictive landscaping in the

Page 16 of 18

median that could prevent pedestrian from just "jay walking" at certain locations and forced theminto that HAWK location.

The City Manager inquired as to the turnaround time for the FDOT approval process.

Mr. Perdue replied they typically strive for two weeks turnaround time on the permits oncethey are submitted; however, there are a lot of upfront coordination among FDOT personnel, theconsultant, and the City. He added they are very customer oriented and they really encourage thatupfront coordination.

The City Manager stated there seemed to be sort of a consensus among the Councilmembers on looking at the HAWK system and moving ahead with the requirements FDOT justoutlined in terms ofaddressing that particular area.

According to the Community Development Director, RPG will put together a summary ofthe results from this workshop; and that staff will submit a staff report with their recommendationsto Council to get their directions that could help staffmove forward.

The Mayor stated they need to bring back some of the discussions they had earlier and havesome questions answered, more specifically the traffic light issue at the intersection of US 98 andIndian Bayou Trail; adding they would not want RPG or FDOT doing work when there is not aconsensus from Council.

The City Manager asked for the estimated cost for the proposed traffic signal planned atIndian Bayou Trail and US 98 intersection.

Mr. Perdue replied it typically cost between $200,000 to $ 300, 000; adding that right-of-wayand utility conflicts increase the cost.

Councilmember Bagby asked how many lots are available at the Zerbe Parking Lot.

The Community Development Director replied that the current layout shows approximately50 available parking spots.

Councilmember Bagby mentioned that one of the things the CRA Board voted to do in 2007was to continue the boardwalk under the bridge and connect it to that parking lot. He suggests theirnext project in the Harbor CRA, after they complete the park, is to get that additional parking. He

added they are solely focused on the Marler Parking Lot and forget there are several other locationswhere people cross and need safe passage as well.

Councilmember Bagby asked what would be the effect on traffic in the Harbor CRA and theTown Center CRA once the bypass route is finished.

Page 17 of 18

According to the Community Development Director, they are in the process of reviewingthe annual report and the latest traffic numbers, and they are seeing that the cross town connector isstarting to get a lot of traffic.

The Mayor thanked everyone for attending the workshop.

ADJOURNMENT

Having no further business at this time, the meeting was adjourned at 8: 20 PM.

ADOPTED THIS 3RD DAY OF DECEMBER 2012

By:

Sarah " Sam" Seevers, Mayor

ATTEST:

Rey Bailey, City Clerk

Page 18 of 18

L7E ? oz-

MINUTES

WORKSHOP

DESTIN CITY COUNCIL

OCTOBER 22, 2012

CITY HALL ANNEX

COUNCIL CHAMBERS

5: 30 PM

The Council for the City of Destin met in special workshop with the following memberspresent:

Destin City CouncilMayor Sarah" Sam" Seevers Councilmember Jim Wood

Councilmember Larry Williges Councilmember Jim Foreman

Councilmember Jim Bagby Councilmember Cyron Marler

Councilmember Sandy Trammell Councilmember Tuffy Dixon

Destin City Staff

City Manager Maryann Ustick City Clerk Rey BaileyCommunity Dev Director Ken Gallander Planning Manager Ashley GranaCity Planner Hank Woollard Land Use Attorney Scott ShirleyCity Attorney Associate Ryan Garrity


Mayor Seevers called the meeting to order at 5: 30 PM. Councilmember Marler delivered

the invocation; which was followed by the Pledge of Allegiance.

WORKSHOP

1. Comprehensive Plan Amendments Based on the Evaluation and Appraisal

Report( EAR):

A) Chapter 5— Conservation

City Planner Hank Woollard provided the following Power Point presentation outlining themajor policy changes on Chapter 5.

EAR Recommendations

Policy 5- 1. 5. 9: Improve Water Quality within Destin Harbor( Old East Pass)

A Item # 2 should read, " The City shall coordinate with FDEP and the NorthwestFlorida Water Management District (NWFWMD) regarding state programs and/or

Page 1 of 9

grant funds that can be used to improve water circulation and to remove sediment

within Destin Harbor."

COMP PLAN: 2020- Policies

Policy 5- 1. 5. 9: Improve Water Quality within Destin Harbor( Old East Pass)

2. The City shall coordinate with FDEP and NWFWMD regarding state programs and/ orgrant funds that can be used to improve water circulation and to remove sediment within

Destin Harbor.

EAR Recommendations

A ( No existing policy) The City should add a policy that establishes a level of serviceand/or measurable goals for a City-wide street sweeping program.

COMP PLAN: 2020— Policies

Added) Policy 5- 1. 5. 10: Initiate a Comprehensive Street Sweeping Program. Street

contain pollutants that make their way into the water bodies around the City. There is no

program in place to clean the streets of these pollutants before they overburden existingfiltration systems and enter the City's water bodies. Prior to the next EAR, the City shall

evaluate the cost effectiveness of implementing a comprehensive street sweeping program.This evaluation shall consider the cost differential with a comprehensive storm drain

cleaning program with and without a street sweeping program.

Next, the Community Development Director went through Chapter 5, page by page, notingthe changes that were incorporated in the document based on staffs one- on- one sessions with

members of the Council.

Referring to Policy 5- 1. 5. 10: Initiate a Comprehensive Street Sweeping Program; theCommunity Development Director stated there was a comment to staff that this particular sectionwould be more appropriate in the Stormwater element and not in the Conservation element of theComprehensive Plan.

Councilmember Bagby stated that the street sweeping policy is part of the comprehensivestormwater program; and that it is a component of the stormwater plan to prevent the contaminated

soil from going into the stormwater runoff system. He also suggests removing the wordcomprehensive" from the Policy title as most streets in the City do not have to be swept; and to

possibly replace it with the statement, " Initiate a street sweeping program."

The City Manager believes this item is placed under the Conservation element because it ismore of a water quality issue. She stated the focus was to keep the pollutant out of the water.

Page 2 of 9

Councilmember Bagby maintains that the stormwater system is their way of keeping thepollutants out of the water.

Councilmember Williges agrees with the recommendation to remove the word

comprehensive" from the Policy title. He commented that street sweeping is not just for stormwater. It also involves sanitation and appearance issues resulting from trash and cigarette buttsbeing thrown out from vehicles.

Councilmember Trammell suggests they initiate some kind of policy for landscapersblowing substance into the stormwater systems; and possibly placing this policy under theStormwater element of the comprehensive plan.

Councilmember Wood also agrees with deleting the word " comprehensive." He stated he

has no preference on whether they place street sweeping program under one main location or inseveral places in the document that it affects; but, they need to avoid creating another 5- yearsidewalk plan where they argue every year what road to sweep.

The Mayor stated it does not seem as though the Council has really given staff a cleardirection on where to place the street sweeping program section.

The Land Use Attorney recommends putting at least a parenthetical reference to this policyin the stormwater provisions of the comprehensive plan so that there is cross- referencing in thecomprehensive plan.

Next, the Community Development Director stated that another recommendation was toreference appropriate water utilities in the chapter; such as the Destin Water Users, the regionalutilities, South Walton utilities, and others.

Referring to page 5- 2, Policy 5- 1. 1. 4: Reduce Vehicle Emissions Through Transportation

and Land Use Planning; the Community Development Director spoke of a suggestion to include apolicy language related to compressed natural gas vehicles.

Councilmember Bagby noted that this issue has been discussed before, and that the Citynearly purchased several compress natural gas vehicles. He stated that not purchasing the vehicles

was possibly the least fiscally responsible move the Council had made in a while. He further statedthe only way they could be energy independent is with natural gas and natural gas vehicles. He

added that if they want Destin to remain on the cutting edge, they should include bringing incompress natural gas vehicles for municipal use a part of their comprehensive policy.

Councilmember Williges stated that he is not against purchasing compress natural gasvehicles; he just does not believe it is practical to do so until there are natural gas stations available

in the area. He also stated it would not be very cost effective to have to travel as far away asPensacola for refill.

Councilmember Dixon states that he is not a proponent ofcompress natural gas vehicles.Page 3 of 9

Councilmember Wood noted that the first part of their strategic visioning plan bookletincluded a list of 64 numbered action items for 2012. He stated that even though he was not sure

where the compressed gas vehicle item falls on that list, it was not a top priority and he would notwant it to become one all of a sudden.

Councilmember Bagby noted that " Alternative Fuel Vehicles ( City and Community):Evaluation, Plan" came in 25th out of the top 64 items; and ahead of such things as Tier 3development projects and traffic management plan. He also stated they may not be able to get to all64 items but they should at least address them in the comprehensive plan. He suggests putting astatement in the document that they would work with Okaloosa Gas to look at establishing adistribution center point within the City of Destin.

The Community Development Director states that with a language more in line withinvestigating the feasibility of compress natural gas vehicles by working with Okaloosa Gas andother appropriate agencies gives staff the guidance to continually evaluate this option.

Councilmember Williges suggests they engage in discussion with Okaloosa Gas; but, notmake any firm commitment about providing some funding to build the stations.

The Community Development Director mentioned that Okaloosa Gas was interested inpartnering with the City awhile back; and that if they saw a commitment on the part of the City toobtain the vehicles they were willing to put in the majority of the stations.

The City Manager stated that when Council discussed the issue of natural gas vehicles, partof staff s recommendation was to work with Okaloosa Gas to determine the feasibility of creatingthe distribution center. She suggests incorporating that same language into this document sincethey previously received this direction from Council.

Councilmember Trammell agrees with the City Manager's recommendation.

Moving on to another topic, Councilmember Trammell asked what it would take to establishan air quality station in the City.

The City Manager stated that based on her previous discussion with the Health DepartmentDirector relating to this issue, the City has to have a documented problem with air quality to be ableto establish an air quality station.

The Community Development Director mentioned that when an air quality test was done forthe Destin Airport, air quality stations were distributed throughout the City to serve as referencepoints for the study.

Next, the Community Development Director stated that another recommendation given tostaff was to make sure they reference all water bodies— the bayous and all the lakes— in the chapter.

Page 4 of 9

Referring to page 5- 7, Policy 5- 1. 5. 3: Reduce the Number of Septic Tanks; Councilmember

Trammell stated that the City, not DWU has the ability to enforce this issue. She suggests adding aseparate policy pertaining to enforcement.

The Land Use Attorney suggests adding a provision that states the City will investigateoptions for requiring connection of existing septic tank users to central sewer systems.

According to Councilmember Foreman, this issue has been discussed at the Destin WaterUsers Board meetings; and that the Board totally agrees that eliminating septic tanks are ineveryone' s best interest, and it is to their advantage to offer incentives to get rid of the septic tanks.

He also pointed out this is not a brand new problem as this particular policy has been in existencefor years; adding that rewriting the policy will not make things any better today than it was 5 yearsago. He suggests coordinating all these issues with the Destin Water Users, determining all thecircumstances, and whether or not Destin Water Users are willing to offer some incentives toeliminate the septic tanks. He also asked if there was a list showing all septic tank locations.

The Community Development Director stated that they have reached out to the HealthDepartment and Destin Water Users for the updated list of septic tank locations; and though theyhave yet to obtain the list, they would keep trying as they go forward with this update. He then

suggests incorporating the language to this section as proposed by the Land Use Attorney.

According to Councilmember Dixon, establishing a mandate for people to connect to thesewer line regardless of whether they have a septic tank system failure, which the Land UseAttorney seemed to suggest, could have some legal ramifications.

The Land Use Attorney clarified that his suggestion was to look for options for requiringconnection of existing septic users to central sewer systems; either through State Statutes requiringmandatory connection, working with the Destin Water Users on an incentive program, or anynumber of other alternatives.

Councilmember Wood noted that similar to a City Charter, the City's Comprehensive Plan isthe general guidance. He suggests keeping the information very generic, and putting the details intheir City ordinances as they are easier to change. He continued that the general guidance is

provided to staff, which would then put the specifics on how to accomplish those things into

different ordinances. He suggests saving some of the detailed information for the appropriate timeso they could complete the review of this document by the set deadline.

Referring to page 5- 7, Policy 5- 1. 5. 2: Enforce Connection to Central Sewer Systems and

Limited Use of Septic Tanks, " No development permits shall be issuedfor any properties proposedto be served by septic tanks or package plants ifcentral sewer system lines are located adjacent tothe property... "; Councilmember Bagby asked if this particular provision would include such thingsas trailers; to which staff replied affirmatively.

At this point the Mayor asked if everyone agrees with including the verbiage to this sectionas suggested by the Land Use Attorney. There was no objection from the Council.

Page 5 of 9

Next, Community Development Director reported receiving inputs related to page 5- 17,Policy 5- 1. 13. 5: Promote Energy Conservation in Building and Construction. He stated the

recommendation was to make a reference in this section to such things as Leadership in Energy andEnvironmental Design (LEED) and note that the State of Florida has been looking at green buildingstandards. He also stated that the City's building official has been looking at green buildingstandard; and that staff could bring in some language that would help them focus on some specificState level green building energy efficient standards.

Councilmember Bagby suggests they adopt the benchmarks for energy conservation forbuilding and construction either at the national or State level.

Councilmember Trammell suggests they include a statement such as to " investigate

adoption ofstandards regarding energy conservation in building and construction. "

Referring to page 5- 6, Policy 5- 1. 4. 13: Protect Natural Resources, " Forproperty located onthe north shore ofDestin Harbor south ofHarbor Boulevard, there shall be no setback or bufferfrom the MHWL"; Councilmember Bagby stated that he was under the impression they haveincluded a setback to allow construction of the boardwalk.

According to the Community Development Director, the language in the code specifies thatthere is no waterfront setback; and that if they are required to have the boardwalk, an easement mustbe provided.

Councilmember Bagby suggests they delete the aforementioned statement as it is verymisleading with respect to what is currently in effect down at the harbor. He also noted the

preceding sentence which states that " All waterfront lots shall be required to maintain either asetback or a buffer from the MHWL for principal structures" should suffice. There was no

objection to this recommendation.

B) Chapter 6— Coastal Management

City Planner Hank Woollard provided the following Power Point presentation outlining themajor policy changes on Chapter 6.

EAR Recommendations

Policy 6- 1. 2. 3: Water Quality within Destin Harbor. Where located on uplands,

development impacting coastal resources and water quality within Destin Harbor shall berequired to provide stormwater improvements and site design that ensures post-development

runoff volume and water quality of receiving waters entering Destin Harbor meets orexceeds minimum standards established by FDEP and the NWFWMD.

Comp Plan: 2020— Policies

Policy 6- 1. 2. 3: Water Quality within Destin HarborPage 6 of 9

A This policy has been revised to also refer to the NWFWMD.

EAR Recommendations

Policy 6- 1. 3. 9: Sand Deposit at Norriego Point. The City shall continue to coordinate withthe U.S. Army Corps of Engineers regarding depositing sands dredged from East Pas ontoNorriego Point.

A The City should amend this Policy to include beach renourishment and stabilizationalong its entire boundary with the Gulf of Mexico.

Comp Plan: 2020— Policies

Policy 6- 1. 3. 9: Coordinate Sand Deposits at Norriego Point. The City shall continue tocoordinate with the USACE regarding depositing sands dredged from East Pass onto Norriego Pointand shall continue to pursue beach renourishment and stabilization along its entire boundary withthe Gulf of Mexico.

Following the presentation, the Community Development Director went through Chapter 6,page by page, noting the changes that were incorporated based on the one-on- one briefing withmembers of the Council.

Referring to page 6- 6, Policy 6- 1. 3. 9: Councilmember Trammell noted that the title was

Coordinate Sand Deposits at Norriego Point"; however, the rest of the paragraph expanded it to the

entire boundary. She suggests changing the Policy title to, " Coordinate Sand Deposits" since it is

no longer limited to Norriego Point.

Mr. Woollard explained it might negatively affect their effort to obtain sand for NorriegoPoint if they remove " Norriego Point" from the Policy title

Councilmember Trammell suggests creating two separate policies; one specific to NorriegoPoint, and the other covering the entire boundary.

Councilmember Wood asked if the current Inlet Management Plan and the proposed new

Plan still states that part of the sand from the East Pass has to go through the western side of the

Pass. He stated he did not want to be placed in a situation where one document says one thing andthe other document says another.

According to Mr. Woollard, he was not aware of any change, adding that the wordingrecognizes the possibility that there may be some more work to be done in the Inlet ManagementPlan in terms of the authorization to use the sand.

Page 7 of 9

The City Manager opined that the language in the document is general enough that it shouldnot conflict with the language in the proposed revised Inlet Management Plan. She also concurs

with the idea of creating two separate policies.

Referring to page 6-4 and 6- 5, Policy 6- 1. 2. 3: Protect Water Quality Within Destin Harbor;the Mayor commented that they should consider including a policy that addresses the water activityin the harbor as it relates to water quality. She continued that they should have preventativemeasures in place to make sure there are proper pump out stations for the boats; adding there are nopump out stations in the harbor for the charter boats. She also stated that staff agreed to write a

whole new policy and bring it back if there were no objections from Council.

There were no objections from the Council.

According to Councilmember Marler, there is one pump out station for boats at the HarborWalk Village, which had been completely redone and currently operational. He added it is an

antiquated system and so there is no guarantee it would not break down again.

Referring to page 6- 5 , Policy 6- 1. 3. 2: Control Boat Launching Locations, " The City shallprohibit boat launching from various rights-of-way that are not designated as public boat rampsand restrict the creation of random water access points"; Councilmember Wood asked if this

section is saying they are not going to do the water taxis or some other water movements in theseareas.

The Land Use Attorney clarifies that this particular section only covers boat launching.

Referring to page 6-6, Policy 6- 1. 3. 5: Support Beach Re-nourishment Programs; the

Community Development Director stated this particular section addresses numerous coordination atState level; and that there was a suggestion to add language that helps them coordinate or reach out

at the federal level as well.

Councilmember Bagby stated that they do not have a federal program, and it ought to betheir objective to have a federally re-nourished beach. He then explained that federal

re-nourishment is a partnership between the City and the federal government and it is good for 50years; adding that the City goes on the schedule and the beach gets re-nourished about every 10years.

According to Councilmember Williges, there are usually conditions attached with federalfunding; adding that federal funds for housing for instance carries with it many requirements theyhave to accept in order to receive funding. He suggests studying the materials that describes thefederal program before they endorse this proposal.

The Mayor mentioned the one cent sales tax that was dedicated solely for beach restorationthat had accrued over $ 8 million this year. She stated that the County just recently changed theverbiage so that the money could be spent on other things to include beach restoration.

Page 8 of 9

Next, the Mayor noted that the underlined language on page 6- 6, Policy 6- 1. 3. 5 is the exactlanguage on page 6- 8, Policy 6- 1. 4. 5.

The Community Development Director stated that Policy 6- 1. 4.5 might have to be stricken.

Referring to page 6-27, Chapter 6 — Data, Inventory, and Analysis, paragraph

E — Evacuation Routes, " Based on the Northwest Florida Hurricane Evacuation Study, the onlyroad within Destin that has a potential for flooding during a hurricane event is Airport Road";Councilmember Foreman asked if this statement is still valid.

The Community Development Director will delete the statement from the document.

ADJOURNMENT


ADOPTED THIS3rd

DAY OF DECEMBER 2012

By:


ATTEST:

Rey Bailey, City Clerk

Page 9 of 9

MINUTES

REGULAR MEETING

DESTIN CITY COUNCIL

OCTOBER 15, 2012

CITY HALL ANNEX

COUNCIL CHAMBERS

6: 00 PM

The Council for the City of Destin met in regular session with the following memberspresent:

Destin City CouncilMayor Sarah" Sam" Seevers Councilmember Tuffy DixonCouncilmember Jim Wood Councilmember Sandy TrammellCouncilmember Jim Foreman Councilmember Larry WilligesCouncilmember Jim Bagby Councilmember Cyron Marler

Destin City Staff

City Manager Maryann Ustick City Clerk Rey BaileyPark and Recreation Director Lance Johnson Library Director Jurate BurnsDeputy Park and Recreation Director Lisa Firth IT Manager Webb Warren

Public Info Manager Doug Rainer Finance Director Bragg FarmerPublic Services Director Steve Schmidt City Attorney Jerry Miller


Mayor Sam Seevers called the meeting to order at 6:00 PM. Councilmember Wood

delivered the invocation; which was followed by the Pledge ofAllegiance.

SPECIAL PRESENTATIONS

1. City of Destin Employee of the4th

Quarter FY 2012 — Jim Grimaldi, Groundskeeper,

Recreation Department

The Mayor presented the Employee of the Quarter certificate and cash award to Mr. Jim

Grimaldi of the Recreation Department.

PUBLIC HEARINGS

CONSENT AGENDA*

2. Request approval of the minutes of the September 10, 2012 council workshop3. Request approval to use city streets for Hog' s Breath 5k Hog Trot

Motion by Councilmember Dixon, seconded by Councilmember Wood, to approveConsent Agenda items# 2 and# 3, as printed above, passes unanimously 7- 0 ( Council membersTrammell, Wood, Marler, Dixon, Bagby, Foreman, and Williges voted " yes").

Page 1 of9

RESOLUTIONS

COMMITTEE REPORTS

4. Recreation Committee FY12 Annual Report and FY13 Work Plan — Ms. Sue Goetz,

Recreation Committee Chairperson

Ms. Sue Goetz, Recreation Committee Chairperson, presented the Recreation Committee' s

FY13 work plan to the City Council. She also mentioned the Committee' s notable

accomplishments for FY12; which included the committee' s active participation towards the

completion of the Destin Dog Park, and spearheading the effort towards the placement of the flagpole at Clement Taylor Park.

Councilmember Foreman mentioned that the American Legion supported the Recreation

Committee' s effort to put the flag pole at Clement Taylor Park; and that they would soon beconducting an official dedication in that regard.

Councilmember Trammell produced a copy of the City' s strategic plan and asked if thecommittee was familiar with the plan. Ms. Goetz replied the committee has not received a copy ofthe strategic plan.

Councilmember Trammell suggests the committee review the City' s new strategic plan thatwas developed during the visioning session, and to make sure the committee' s work plan is in linewith the strategic plan.

Councilmember Trammell also noted that the committee' s work plan pages were missingfrom the report.

According to Ms. Goetz, the committee was not aware these work plan pages werenecessary; adding they were previously informed by staff that the items they were presenting toCouncil tonight were sufficient.

Councilmember Trammell explained that the work plan sheets are necessary because theycontain detailed description of how goals and objectives are being measured.

Councilmember Trammell moved that the Recreation Committee returns their annual

report and work plan to Council when they have completed the work plan sheets and therequired pages added to the report; seconded by Councilmember Bagby.

Councilmember Bagby states that one of the many topics discussed during the strategicvisioning process was eco-tourism and the specific objectives related to this topic on which theRecreation Committee should focus their attention. He wants to make sure the committee' s

objectives are aligned with that of the Council and staff.

According to the City Manager, she had not been able to attend any of the RecreationCommittee meetings because they were scheduled on Council meeting days; however, since they

Page 2 of9

recently changed their meeting time she could now attend their next meeting and provide apresentation on the Council' s strategic.plan.

Councilmember Dixon thanked Ms. Goetz and the committee for their continuing service tothe City.

Having no further comments from the Council members, the Mayor called for a voteon the motion, which passes unanimously 7- 0 ( Council members Trammell, Wood, Marler,Dixon, Bagby, Foreman, and Williges voted " yes").

The Mayor expressed her gratitude to the Recreation Committee for all their hard work and

the great service they provide to the City.

5. Public Works/Safety Committee FY12 Annual Report and FY13Work Plan — Mrs.

Nancy Weidenhamer, Public Works/ Safety Committee Chairperson

Mrs. Nancy Weidenhamer, Public Works/Safety Committee Chairperson, presented thecommittee' s FY12 annual report and FY13 work plan.

Councilmember Bagby stated that the committee' s 2013 work plan was not aligned with theCity' s strategic plan. He noted that in the City' s strategic planning session, many of the prioritiesthey discussed fall within the purview of the Public Works/Safety Committee; such as, the masterpathways and sidewalk plans for the City, safe crossing of Hwy 98, and lifeguards at the finger jettyas a safety issue. He also stated it did not seem as though the committee applied the strategic plan totheir 2013 work plan. He suggests the work plans be returned to the committee, and that they beasked to come back with a recommendation for a Master Pathway and Sidewalk Plan because as itis badly needed for the City. He added he would also like the committee to submit a

recommendation on safe pedestrian crossing of Highway 98 from the Marler Street Parking Lot.

Mrs. Weidenhamer stated that the committee had already discussed all the items that havebeen mentioned; however, the committee cannot make any recommendations without first knowingall the parameters. She also stated even though she had attended some of the workshop sessions, theCouncil should give some directions following each workshop on what projects they would wantthis committee to embark on.

Councilmember Bagby asked the City Manager to provide a copy of the City' s StrategicPlan to all the committees.

Motion by Councilmember Bagby to ask the Public Works/Safety Committee toreevaluate their 2013 work plan based on additional guidance received from the CityCouncil, and bring it back to the Council at the earliest opportunity; seconded byCouncilmember Trammell. Motion passes unanimously 7- 0 ( Council members Trammell,Wood, Marler, Dixon, Bagby, Foreman, and Williges voted " yes").

The Mayor thanked Mrs. Weidenhamer and the committee for their great service to the City.Page 3 of 9

SCHEDULED PRESENTATIONS **

PROJECT REPORTS AND COMMENTS FROM MAYOR AND COUNCIL

6. Councilmember Williges

7. Councilmember Foreman

8. Councilmember Dixon

Councilmember Dixon stated that the City Manager' s evaluation form is very cumbersomeand not very well written; and that he disagrees with some of the questions being asked in thedocument. He also stated that some of the items are no longer relevant.

The Mayor agreed, stating that the form is about 7 years old and it is time to reevaluate itand make some needed changes.

Motion by Councilmember Dixon, seconded by Councilmember Marler, to direct theMayor to create an interim evaluation document for the City Manager until theComprehensive Plan amendment is completed fails 2- 5 ( Council members Dixon and Marler

voting" yes"; Council members Trammell, Wood, Bagby, Foreman, and Williges voted " no").

Council member Trammell suggests they go forward with the current form as there wouldnot be enough time to create a new one for this review. She also suggests scheduling a workshop to

discuss the rewrite of the City Manager' s evaluation form.

9. Councilmember Bagby

Councilmember Bagby announced that the West Florida Regional Planning Council passeda resolution supporting construction of the air traffic control tower at the Destin Airport.

10. Councilmember Marler

11. Councilmember Wood

Councilmember Wood reported seeing helicopters landing in the Destin Harbor during theSeafood Festival. He asked that the term " Helicopter" be placed under his name on the next

Council agenda for discussion.

Councilmember Wood also reported receiving a positive response from the FAA Director tothe letter he sent as TPO Board Chairman supporting the control tower at the Destin Airport. He

stated that according to the letter, the airport qualifies for the Airport Improvement Program. He

also stated there is a" funding gap" still to be addressed; and that Airports Director Greg Donovan ishandling those issues.

12. Councilmember Trammell

Council member Trammell' s nomination of Charlie Shackleford to the Destin Youth

Council was unanimously supported by the Council.Page 4 of9

According to Councilmember Trammell, the City has been trying to coordinate with theCounty on the helicopter issue. She wants the City staff to coordinate with County staff allordinances from the Marler Bridge to the County line so that properties within the city limits ofDestin would have the same requirements as those of the County.

Council member Trammell moved that the City staff approach the County staff withregards to coordinating all ordinances involving all areas from the Marler Bridge to theWalton County line. Councilmember Wood provided a second to the motion.

Councilmember Williges does not believe it would be to the City' s benefit to coordinate allordinances with the County as this would just delay matters when they are trying to pass anordinance.

Councilmember Trammell clarified that this coordination effort would only involve existing

ordinances, not every new ordinance.

Councilmember Dixon stated that not all adopted City ordinances are applicable to the

County. He asked Councilmember Trammell to amend her motion to only include ordinances thatare relevant to the County.

Councilmember Trammell amends her motion to only include ordinances relevant to bothparties

The City Manager suggests the City takes issues on a case by case basis; and that prioritiesbe applied to those ordinances with a definite need for coordination with the County. She continued

there may be some cases where they may want certain ordinances of the City to be more stringentthan the County' s ordinance. She also noted that staff routinely coordinates with the County whenspecific or mutual issues come up. She suggests keeping the Comprehensive Plan updates as theirtop priority for now. She added that when important issues come up, staff could go to Council fordirection; which would put staff in a stronger position by having specific direction from thegoverning body.

Councilmember Bagby feels the motion on the floor is too broad; noting that the City isrequired to coordinate with the County anyway. He agrees with the City Manager on taking issueson a case-by-case basis; and that giving staff direction to coordinate with the County on specificitems should suffice.

Councilmember Foreman noted that after the City incorporated, they took over all theordinances from the County and amended them accordingly. He stated they have their ownresponsibilities as a city, and that many of their ordinances flow from their Comprehensive Plan.He added that the City already coordinates with the County on matters relating to aviation,waterways, and interconnecting roadways.

Page 5 of9

The Mayor stated they may not want to be completely on the same line with the Countybecause if they were, beach helicopters would be allowed to take off and land in Destin; and theyare prohibited from doing so as it currently stands.

At this time, Councilmember Wood withdrew his second to the motion; stating that theyshould have more discussion on this issue as it is such a big undertaking.

Councilmember Trammell withdrew her motion on the floor.

13. Mayor Seevers

The Mayor thanked the City staff for putting up the" Welcome to Destin" sign; stating that itsaved the City a lot of money by doing it in house.

STAFF REPORTS AND RECOMMENDATIONS

14. City Attorney comments

The City Attorney provided the Council copies of two Attorney General' s opinions thataddress the issue of participation by a member of the Council, board, or committee off site by somemeans of communications ( i.e. telephone). He stated this practice is acceptable; however, its

approval should occur before each occurrence since there should be a determination beforehand thatthe circumstances are extraordinary. He suggests that in the future, when off site participation is

requested by a member, that the Council take action to approve or disapprove it beforehand. He

also noted that they must, under the guidance, still have the presence of a quorum ofmembers at themeeting.

15. City Land Use Attorney comments16. Proposed ground sign regulation amendment

According to the City Manager, Council directed staff to bring back for their considerationan amendment to the current sign ordinance to allow for an increase in the maximum number of

ground signs that are allowed for those properties that are larger and have more street frontage. Shealso stated that staff has researched and looked at a number of options, and provided a

recommendation for their consideration.

The Community Development Director provided the following Power Point presentation:

Proposed Sign Ordinance Amendment

Motion: "... amendment to the sign ordinance to allow for an increase in the

maximum number of ground signs allowed for premises throughout the Citythat have an extensive amount of street frontage."

Clarification to Motion: Motion to request amendment is not site specific.

Inclusive to the entire City.Existing Ground Sign Regulations - 500 foot properties

Page 6 of 9

Properties with" 500 feet or less"

1 ground sign onlyNo larger than 160 sq. ft.

Properties with" 500 feet or more"

2 ground signs onlyNo larger than 160 sq. ft.150 feet of separation between signs

Proposed Ground Sign Regulations— 500 foot properties

Properties with more than 50 feet but less than 500 feet of street frontage:

1 ground sign onlyNo larger than 160 sq. ft.

Properties with 500 feet or more of street frontage:

2 ground signs for each 500 feet of street frontage

Remaining street frontage length below 500 feet for the premises willbe applied to previously stated section regulationsNo larger than 160 sq. ft. or size based on the applicable previouslystated regulation

150 feet of separation between signs

Proposed Ground sign Regulations— Example Applications

EXAMPLE: 1, 450 linear feet of street frontage for a premises

o 1, 450 feet= 5 ground signs

o1St

500 feet = 2 ground signs at 160 sq. ft each; plus the next500 feet= 2 ground signs at 160 sq. ft each; plus the next 450feet remaining/residual = 1 ground sign at 160 sq. ft., for a

total of 5 ground signs each allowed to be no more than 1609

sq. ft. in sizeEXAMPLE: 1, 025 linear feet of street frontage for a premises

o 1, 025 feet= 5 ground signs

o1St

500 feet = 2 ground signs at 160 sq. ft. each; plus the next500 feet= 2 ground signs at 160 sq. ft. each; plus the next 25feet remaining/residual = 1 ground sign at 25 sq. ft., for a

total of 5 ground signs each allowed to be no more than 160

sq. ft. in size

According to the Community Development Director, there are about 2- dozen propertyowners that would benefit from this change; and that it would also be beneficial to aggregate some

additional ground signage with adjoining business properties without each having multiple groundsigns next to each other.

Councilmember Bagby stated there might have been some confusion on this topic becausewhat staff has presented was not in compliance with Council' s direction. He also stated that the

problem the City was trying to solve was the cap at two signs, which in his opinion made no sense.He continued that by the current rule, a business with 450 feet of street frontage is allowed one 160sq. ft. sign; a business with 800 feet of street frontage is allowed two 160 sq. ft signs; and a businesswith 4,000 feet of street frontage is also allowed 2 signs. He further stated that adding an extra sign

Page 7 of 9

per 500 feet of street frontage, which staff was proposing, was not the direction given by Council.He added that keeping the current language in the Land Development Code and only removing thetwo sign restriction would have been the right idea.

According to Councilmember Dixon, staff has put a lot of research time into this

recommendation and has considered all other issues including the aesthetics; and that he trusts whatstaff has created. He also stated they should allow businesses to advertise as much as possible tomake sure they have the competitive edge. He added they are trying to get new businesses to openand thrive in Destin, and if they can help them with a sign or increase their amount of signs and notincrease the size, then that is what they should do.

Councilmember Dixon moved to direct staff to prepare an ordinance based on the

recommended language presented by staff and forward the proposed ordinance to the LocalPlanning Agency for their review and recommendation; seconded by Councilmember Marler.

Councilmember Bagby stated that he would not agree to allow two ground signs for every500 feet of street frontage; but, he would agree to one ground sign per 500 feet increment and takingthe cap off of two sign limit for properties with more than 500 feet street frontage.

Council member Bagby offered a substitute motion to direct staff to prepare anordinance based on the recommended language presented by staff, with the following change:For each 500 feet of street frontage per premises, one ground sign is permitted, and any

residual shall be governed by subsection ( a) ( One ground sign not exceeding 50 square feet ofsign face area per street frontage for premises with street frontage of 50 feet or less) andsubsection ( b) ( For every premises with more than 50 feet but less than 500 feet of streetfrontage, one ground sign per such street frontage not exceeding one square foot of sign facearea for each foot of street frontage to a maximum of 160 square feet), and forward the

proposed ordinance to the Local Planning Agency for their review and recommendations assoon as possible passed 4- 3 ( Council members Trammell, Bagby, Foreman and Williges votedyes"; Council members Wood, Marler and Dixon voted " no").

Mr. Peter Bos of Legendary Inc. asked for an opportunity to speak on this issue. He statedthat the motion Council just passed would essentially do more damage to the businesses in the City;adding that businesses with 500 feet or more of street frontage would lose half of their signage. Healso added they would have more people losing jobs as this decision would hurt many businesses inthe City.

The Mayor explained that Council had not made any decision on a change; but, only passeda motion to send it back to the Local Planning Agency for their recommendation. She added that

the proposed ordinance would be brought back to Council for a public hearing.

Councilmember Williges stated that his vote on the motion was not meant to hurt anybusinesses; and that he would like to have the opportunity to reconsider their action.

Page 8 of9

Councilmember Williges moved to reconsider Council' s vote on the above motion;

seconded by Councilmember Dixon. Motion passed 5-2 ( Council members Trammell,

Marler, Dixon, Foreman, and Williges voted " yes"; Council members Wood and Bagby votedno").

Councilmember Williges stated that Mr. Bos made a valid point; and that he certainly doesnot want to hurt any businesses along Hwy 98.

Councilmember Williges moved to direct staff to prepare an ordinance based on the

recommended language presented by staff and forward the proposed ordinance to the LocalPlanning Agency for their review and recommendation; seconded by Councilmember Dixon.

Councilmember Bagby stated that some of the statements Mr. Bos made were incorrect;adding that they actually added signs rather than removed signs because under the current rules,businesses with 500 feet or more of street frontage were limited to two 160 sq ft signs.

The Mayor called for a vote on the motion, which passes 4- 3 ( Council members

Marler, Dixon, Foreman and Williges voted " yes"; Council members Wood, Trammell, and

Bagby voted" no").

17. City Manager comments

The City Manager made the following announcements:

Next week is Government Week and the City is having a community OpenHouse from 11: 00 a.m. to 2: 00 p.m. on Wednesday, Oct

24th,

at the Destin

Community CenterAnnual City Fall Festival is on Monday, Oct 29th from 5: 00 to 8: 00 p.m.Annual Soccer Rodeo is scheduled Oct 20-21 at the Morgan Sports Center

The final budget document will be available on line for all the citizens to access

COMMENTS FROM THE AUDIENCE

ADJOURNMENT


ADOPTED THIS 3RD DAY OF DECEMBER 2012

By:


ATTEST:

Rey Bailey, City ClerkPage 9 of9

ITEM# V

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CITY OF DESTIN

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AGENDA ITEMh ` sa

r. - COUNCIL MEETING DATE: December 3, 2012

TYPE OF AGENDA ITEM: Consent

TO: Mayor and City Council

THRU: CityhManager/Maryann Ustic s /r

iTHRU: Finance Director/Bragg Farmer f.)FROM: Parks& Recreation Director/Lance A. Johnson

DATE: November 19, 2012

SUBJECT: Median/ ROW Maintenance Bid Approval

I. BACKGROUND: The City of Destin is responsible for maintaining the medians and/ or right-of-ways ROW) on the following Destin roadways:

a. Harbor Blvd./Emerald Coast Parkway aka( state rd 30, highway 98)( from the Marler

bridge to the Walton county line);b. Mountain Dr. - 100 ft east of Benning Dr. round-about to Stahlman Ave.c. Main St. (from 150 feet north of Airport Rd. to Harbor Blvd.)

d. Legion Dr.( from Main St. to Beach Dr.)

e. Airport Rd.( from Main St. to Harbor Blvd.)

f. Scenic Hwy. 98( from Matthew Blvd. to the Walton county line)The City of Destin does not currently have adequate staffing or equipment to maintain these areas andtherefore elects to issue a contract for these services.

II. DISCUSSION: In September, 2012 the City solicited contractors to bid on RFB 13- 01- RECsee ATTACHMENT A), a one-year continuing services contract renewable up to four times to provide

Median/ROW Landscape Maintenance for the City managed properties specified in Section I above. OnOctober 25, 2012 bid submittals were received and opened from: Dogwood Services, Inc. of Niceville,

Florida($ 244,500); Valley Crest Landscape Maintenance of Santa Rosa Beach, Florida($ 240,399);

Executive Landscaping of Pensacola, Florida($ 277,930) and Brickman, LTD. of Miramar Beach, Florida

187, 100). Subsequently, one bid was deemed unresponsive for not providing all requireddocumentation, in this instance, a Monthly Chemical and Fertilizer Application Plan was not included.A summary of each bidder' s responsiveness and bid amounts is shown in ATTACHMENT C.) On

November 8, 2012 the Bid Committee convened and selected Brickman, LTD to recommend to Council

for approval.

A. Link to Strategic Goals : Proper maintenance of ROW' s and medians not only enhances theoverall appearance of Destin it is a vital part of keeping roadways line of site up to standardsmaking it less dangerous to navigate our roadways. Enhanced Quality ofLife.

B. Effect on Budget( EOB): The City has budgeted $ 190, 800 for Median/ ROW maintenance

in FY2013 which exceeds the Brickman Bid of$ 187, 100.00.

ITEM#

C. Level of Service( LOS): Brickman, LTD has been in business for 70 years. The

majority of past Brickman, LTD customers rated their work as favorable.

III. CONCLUSION: Staff recommends that the City contract with Brickman, LTD to perform themedian/ROW maintenance as outlined in RFB13- 01- REC Beginning January 1, 2013 and expire onSeptember 30, 2013. If the City is satisfied with the performance of Brickman, LTD the contract may beextended up to four times for a total not to exceed five years.

IV. RECOMMENDED MOTION: I move to approve the bid of$ 182, 288.00 submitted byBrickman, Ltd. of Miramar Beach, Florida to provide year-round median and right-of-way landscapemaintenance for the specified properties and to enter into a contract with same for these services. I

further move to authorize the City Manager to negotiate terms and execute this contract on behalf of theCity.

Attachment: A) RFB 13- 01- REC

B) Addendums# 1 &# 2

C) Bid Comparison Worksheet

D) Dogwood Service' s Bid Packet

E) Valley Crest' s Bid PacketF) Executive' s Bid Packet

G) Brickman' s Bid Packet

H) Bid Committee 11/ 8/ 12 Minutes

I) Contract

Atch. A

CITY OF DESTIN, FLORIDA

REQUEST FOR BIDS( RFB) NO. 13- 01- REC

MISCELLANEOUS RIGHT OF WAY MAINTENANCECONTINUING SERVICES CONTRACT

C 11 Y i%4,

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WE,STI Ni FL• R 1DA

C jest V.15

City of Destin, FloridaSeptember 11, 2012

Maryann Ustick

City ManagerPhone( 850) 837- 4242

Facsimile( 850) 837-3267

4200 Indian Bayou TrailDestin, Florida 32541

Checklist

INITIALS of PROPOSER: Page 1 of 13

1

Atch. A

The following items must be provided in order for your bid to be considered responsive

1. Completed bid form

2. Years in business

3. Location of business

4. Previous Work experience

5. Availability

6. Proof of required Liability and Workman' s Compensation Insurance documents

7. Completed W-9 [ available at: htty:, N1 pub ,- L tt'pui

8. Bid Packet Initialed on ALL pages.

9. Proof of adequate liability insurance

10. Copy of State license( if required for job)

11. Copy of City license( if business office is located in Destin)

12. Completed Public Entity Form [ATTACHMENT 1]

13. Completed Drug Free Form [ATTACHMENT 2]

14. Addenda( if applicable)

15. Bid Bond or Cashier' s Check( if requested)

16. Month-by-Month chemical & fertilization program

17. Three References Minimum.

18. Other documents as requested in bid package


Atch. A

TABLE OF CONTENTS

1. Cover Page page 1

2. Checklist page 2

3. Table of Contents page 3

4. Notice to Bidders page 4

5. General Information page 5- 7

6. Bid Formpage 8- 13

7. Public Entity Crimes Statement page 14- 15Attachment 1)

8. Drug Free Workplace Certification page 16Attachment 2)


Atch. A

NOTICE TO BIDDERS

The City of Destin, Florida, is currently receiving sealed competitive Bids for a Miscellaneous Right of wayMaintenance Continuing Services Contract for City owned properties for one year with the option for fouradditional one-year renewals not to exceed five years. The Scope of Work will include, but not be limited tomiscellaneous right of way maintenance services for City properties to include; providing all tools, machines,equipment, labor and incidentals necessary to complete the work. The successful Bidder shall be required to supplythe City with copies of current Liability Insurance and Workmen's Compensation coverage. Bids must bereceived by the City Clerk's Office at the City of Destin, 4200 Indian Bayou Trail, Destin, Florida 32541, in asealed envelope clearly marked" RFB No. 13- 01- REC, MISCELLANEOUS RIGHT OF WAYMAINTENANCE CONTINUING SERVICES CONTRACT", along with the name, return address andtelephone number of the bidder, no later than 2: 00 p.m. CST, on Thursday, OCTOBER 11, 2012 at which timethey will be opened and read aloud. The City reserves the right to reject any and all Bids or portions thereof, towaive minor defects and informalities in the process, to accept the Bid( s) or take any other actions deemed by theCity to be in the City's best interest.

Maryann Ustick

City Manager


Atch. A

PURPOSE: The purpose of RFB No. 13- 01- REC is to secure sealed Bids for providing right of waymaintenance services for city controlled properties.

II. SCOPE OF WORK: The Scope of Work will include performance of the right of way maintenanceservices listed in exhibit A of this document for City controlled properties.

III. BID REQUIREMENTS: Each Bid shall indicate, in the following order, the mandatory informationoutlined below:

A. Completed Bid Form( Exhibit A)

B. Number of years the firm has been in business and supplying lawn care services

C. Location of Firm

D. Previous work experience

E. Current work commitments

F. Availability

G. Copies of required Insurance documents

H. Each Bid shall contain evidence of proper licensing to perform required services in the State,County, and City

I. Each Bid shall contain a completed Public Entity Crime Form( Attachment# 1)

J. Each Bid shall contain a completed Drug Free Workplace Certification( Attachment# 2)

K. Other documents as requested on page 2 of 16

Failure to provide any of the above listed mandatory information can result in the elimination ofthe Bid from consideration.

IV. SUBMITTAL REQUIREMENTS: Bids shall be submitted as follows:

A. Bid Form. The Bid Form contained within this RFB shall precede the mandatory informationrequired in Section III. Bid Requirements. Any additional information submitted in support ofthe Bid shall follow the required information.


Atch. AB. Public Entity Crime Form. Each Bid shall contain a completed Public Entity Crime Form

Attachment# 1) pursuant to Florida Statutes, Section 287. 132- 133, providing that no publicentity shall accept any Bid from or award any contract to, or transact any business in excess of thethreshold amount for Category Two($ 25, 000) for a period of thirty-six months from the dateplaced on the convicted vendor list.

C. Disclosure. Each Bid is subject to the provisions of Florida Statutes, Chapter 112, providing thatall Bidders must disclose with the RFB submittal the name of any officer, director, or agent whois also a public officer or an employee of the City of Destin. Further, all Bidders must disclosethe name of any City officer or employee who owns, directly or indirectly, an interest of fivepercent or more in the Bidding firm.

D. Joint Ventures. Firms submitting Bids as a joint venture shall submit to the City, as part of Bids,a copy of any joint venture agreement.

E. Drug- Free Workplace Program. Preference may be given by the City of Destin to companiesdemonstrating a Drug-Free Workplace Program whenever two or more Bids, which are equal inrespect to quality and service, are received and rated by the City. Bidders intending todemonstrate a Drug-Free Workplace Program shall provide an Attachment# 2 certification formwith the RFB submittal.

F. Sealed Submittal Packages. All Bids to be considered must be in the possession of the DestinCity Clerk no later than 2: 00 p. m. CST, on Thursday, October 11, 2012. Bids may be mailed ordelivered to the Office of the City Clerk at the address below. An original and five (5) copies ofthe Bid shall be submitted in a sealed envelope clearly marked " RFB No. 13- 01- REC,

MISCELLANEOUS RIGHT OF WAY MAINTENANCE CONTINUING SERVICESCONTRACT" and note the time and date of the opening. Regardless of method of delivery,each responder shall be responsible for their Bid being delivered on time, as the City of Destinassumes no responsibility for same. Bids offered or received after the time set for the BidOpening will be rejected and returned unopened to the Bidder

MAILING AND HAND-DELIVERY ADDRESS:

City of DestinATTN: City Clerk4200 Indian Bayou TrailDestin, Florida 32541

G. Bid Opening. Bids are presently scheduled to be opened publicly and read aloud at 2: 00 p.m.CST, on Thursday, October 11, 2012 in the City of Destin, City Hall Council Chambers, 4200Indian Bayou Trail, Destin, Florida. The City of Destin Bid Committee will then review all Bidsand forward their recommendation to the City Council for award.


Atch. AH. Notification. Questions or requests for Bid documents, plans and specifications regarding RFB

No. 13- 01- REC may be directed to the individuals below:

For Technical Questions OR For Administrative QuestionsMike Pelter, Parks Supervisor Rey Bailey, City ClerkCity of Destin City of Destin4200 Indian Bayou Trail 4200 Indian Bayou TrailDestin, Florida 32541 Destin, Florida 32541850) 650- 1241 850) 837- 4242

in It r t,; it ol( 1, , lin. Loin

Responsive Bids. Only those Bids fulfilling all requirements outlined in this RFB will beconsidered.

J. Bid Evaluations. The Bid Committee shall evaluate each responsive Bid based on therequirements established herein and recommend the best offer(s) to the City Council for award ofcontract(s). The Bid Committee will evaluate the Bids and quotations from Bids submitted andwill ask questions of a clarifying nature, if necessary. The Bid Committee reserves the right tonegotiate terms of services with the lowest responsive bidder( s) or recommend awarding the bidto a bidder who did not submit the lowest responsive bid when it serves the best interest of theCity.

K. Final Offer. The Bid, as submitted, will be considered to be the last and final offer. The Bid shallremain binding ninety( 90) calendar days after the closing date of the request.

L. Reservation of Rights. The City reserves the right to reject any and all Bids or portions thereof,to waive minor defects and informalities in the process, to readvertise Bids, to accept the Bid oraward multiple Bids or take any other actions deemed by the City to be in the City's best interest.

M. Insurance. Contractor shall during the performance of the contract, maintain Workman' sCompensation Insurance sufficient to secure benefits of the Florida Workmen' s CompensationLaw for all employees and any of the work sublet to any vendor or subcontractor, ComprehensiveGeneral Liability insurance in the amount of$ 1, 000,000 combined single limit and VehicleLiability Insurance in the amount of$500, 000 combined single limit all with companies and inthe form and amounts acceptable to the City. If any part of the work is sublet, similar insuranceshall be provided by and in behalf of any subcontractors. Contractor shall furnish the CityCertificates of insurance which shall include a provision that such insurance shall not becancelled or coverage reduced without at least 30 days written notice to the City. The City shallalso be listed as" additionally insured" on all Certificates.

EXHIBIT A


Atch. ABid Form Page 1

PART I Bid submitted by:

Company:

Address:

City& State: Zip Code:

Telephone: ( Fax: (

Number of Years in Business: Email:

PART II Bidding RFB No. 13- 01- REC, Miscellaneous Right ofway Maintenance Continuing Services Contract:

Contractor shall provide proper signs and traffic control measures as per Florida Department ofTransportation' s Manual on Traffic Control and Safe Practices for Streets and Highway Construction,Maintenance and Utility Operations, current edition.

THE FOLLOWING GUIDELINES LIST MAINTENANCE REQUIREMENTS FOR ALL LANDSCAPED AREAS:

1. LITTER:

A. Litter and large debris will be removed from roadways and right of ways daily.

B. To enhance aesthetics and prevent dirt and debris from entering the City' s storm-water system thecontractor will be responsible for removing dirt and debris from roadways which includes;intersections, curbing, driveways, and openings to storm water structures.

2. MOWING/EDGING:

A. Right of ways/ medians shall be mowed weekly during the time period from March 1st to September30th. They shall be mowed the first and third week of the month during the time period from October1st to February 28th.

B. Right of ways/ medians shall be edged and trimmed the first and third week of the month to include

signs, above ground utilities, sidewalks, drainage structures and curbing.

C. The contractor shall purchase and place ( replace) mulch during February of each year. Additional

mulch applications will only be completed when requested by the City. In these instances the Citywill reimburse the contractor for the mulch purchased at the contractor' s cost.

D. No clippings, trimmings, or residue of any type shall be left along the streets, curbs, sidewalks orutility strips or on any public or private property.


Atch. A3. CHEMICAL APPLICATION:

A. Contractor will notify the City in writing at least seven days prior to applying any chemicals orfertilizer. Notification must include application site( s), product name and purpose.

B. Contractor shall develop a chemical/ fertilizer annual plan to be approved by the City annually.Contractor will purchase and apply fertilizers, herbicides and pesticides on all landscaped grounds inaccordance with local, state and federal regulations. Contractor will post notifications on treated sitesin accordance with the industry' s best practices.

C. Contractor shall ensure grounds are 90% weed free as determined monthly by the City.

4. IRRIGATION SYSTEM:

A. Contractor will implement a conservative watering schedule and water only as needed to ensure thegrounds maintain a pleasing appearance with a healthy root system. Under no circumstances will

irrigation system operate during rainfall events. Irrigation may be operated between 10 pm and 6 am.

B. The contractor shall perform a bi- monthly operational inspection of all irrigation systems anddocument all repairs recommended or required. A copy of the completed inspection will be deliveredto the City on each month. The City reserves the right to have a representative present during allinspections.

C. Contractor will notify Parks Department within 24 hours of any irrigation damage other than headreplacement. Malfunctioning sprinkler heads shall be replaced by the Contractor immediately.Contractor must provide cost estimates and receive authorization from the City prior to performingrepairs for line, pump and electrical repairs. Replacement parts will be of a like brand and quality ofthe existing part.

D. The contractor is responsible for and shall complete all repairs for any malfunctions of the electricalsystem or irrigation pumps within 72 hours of discovery but only after receiving the Park Director' sor their designee' s) approval.

5. OTHER MAINTENANCE:

A. All trees, shrubs and ground-cover will be maintained as needed to meet all City Land DevelopmentCodes and FDOT requirements.

B. All overhanging limbs and branches shall be trimmed from sidewalks and roadways so they complywith the City' s Land Development Codes and FDOT regulations to ensure clear pedestrian andvehicle pathways.

City of Destin, Florida

RFB No. 13- 01- REC, Miscellaneous Right of way Maintenance Continuing Services ContractBid Form Page 3

Section I (Please list cost per each location below)


Atch. A

1. HARBOR BLVD/EMERALD COAST PARKWAY aka( STATE RD 30, HIGHWAY 98)FROM THE MARLER BRIDGE TO THE WALTON COUNTY LINE)

2. MOUNTAIN DR- 100 FT EAST OF BENNING DR ROUNDABOUT TO STAHLMAN AVE$

3. MAIN ST( FROM 150 FEET NORTH OF AIRPORT RD TO HARBOR BLVD)

4. LEGION DR( FROM MAIN ST TO BEACH DR)

5. AIRPORT RD( FROM MAIN ST TO HARBOR BLVD)

6. SCENIC 98( FROM MATTHEW BLVD TO THE WALTON COUNTY LINE)

Section I TotalSection II

MAINTENANCE OF NON- LANDSCAPED RIGHT OF WAYS ON EMERALD COAST PARKWAY AND HARBOR BLVD akaSTATE RD 30, HIGHWAY 98) FROM MARLER BRIDGE TO THE WALTON COUNTY LINE.

MOWING: NON- LANDSCAPED RIGHT OF WAYSA. The contractor shall remove and dispose of litter and large debris daily.B. Right of ways shall be mowed the first and third week of the month year round.C. Right of ways shall be edged and trimmed monthly to include signs, above ground utilities,

sidewalks, drainage structures and curbing.

Section II Total

Add Section I and II Total

III. MISCELLANEOUS REQUIREMENTS:

A. Contractor shall provide Parks Department monthly maintenance report.

B. Irrigation and Right ofway Repairs man hour cost:

C. Materials and supplies will be billed at contractor' s wholesale price or contractor' s wholesale price plus_

Preference may be given to contractors providing materials at cost. The contractor shall supplymaterials invoices upon request. The City reserves the right to purchase items if obtainable at a lowercost than can be provided by contractor to perform work.


Atch. AATTACHMENT! i1

SWORN STATEMENT UNDER SECTION 287. 133 ( 3) ( A) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMESTHIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted with Bid, Proposal or Contract for:2. This sworn statement is submitted by whose businessaddress is:

and ( if applicable) Federal Employer Identification Number ( FEIN) isIf the entity has no FEIN, include the Social Security Number of the individual signing thissworn statement:

3. My name is and my relationship to theentity named above is:4. I understand that a " public entity crime" as defined in Paragraph 287. 133( a) ( g) .Florida Statutes, means a violation of any state or federal law by a person with respect toand directly related to the transaction of business with any public entity or with an agencyor political subdivision of any other state or with the United States, including, but notlimited to, any bid or contract for goods or services to be provided to any public entity orany agency or political subdivision of any other state or of the United States and involvingantitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material

misrepresentation.

5. I understand that " convicted" or " conviction" as defined in paragraph 287. 133( a) ( b) ,Florida Statutes, means finding of guilt or a conviction of a public entity crime with orwithout an adjudication of guilt, in any federal or state trial court of records relating tocharges brought by indictment or information after July 1, 1989, as a result of a juryverdict, non- jury trial, or entry of a plea of guilty or nolo contende.6. I understand that an " affiliate" as defined in Paragraph 287. 133 ( 1) ( a) , FloridaStatutes, means:

1. A predecessor or successor of a person convicted of a public entity crime; or

2. An entity under the control of any natural person who is active in the managementof the entity and who has been convicted of a public entity crime. The term " affiliate"

includes those officers, directors, executives, partners, shareholders, employees, members,

and agents who are active in the management of an affiliate. The ownership by one of sharesconstituting a controlling income among persons when not for fair interest in another person,or a pooling of equipment or income among persons when not for fair market value under alength agreement, shall be a prima facie case that one person controls another person. A

person who was knowingly convicted of a public entity crime, in Florida during the preceding36 months shall be considered an affiliate.

7. I understand that a " person" as defined in Paragraph 287. 133 ( 1) ( e) , Florida Statutes,

means any natural person or entity organized under the laws of the state or of the United

States with the legal power to enter into a binding contract for provision of goods orservices let by a public entity, or which otherwise transacts or applies to transact businesswith a public entity. The term " person" includes those officers, directors, executives,

partners, shareholders, employees, members, and agents who are active n management of an

entity.

8. Based on information and belief, the statement which I have marked below is true inrelation to the entity submitting this sworn statement. ( Please indicate which statementapplies)

Neither the entity submitting this sworn statement, nor any officers, directors,executives, partners, shareholders, employees, members, or agents who are active in

management of the entity, nor affiliate of the entity have been charged with and convicted ofa public entity crime subsequent to July 1, 1989.


Atch. AThe entity submitting this sworn statement , or one or more of the officers,

directors, executives, partners, shareholders, employees, members, or agents who are activein management of the entity, or an affiliate of the entity has been charged with andconvicted of a public entity crime subsequent to July 1, 1989. ( Please attach a copy of thefinal order)

The person or affiliate was placed on the convicted vendor list. There has been asubsequent proceeding before a hearing officer of the State of Florida, Division of

Administrative Hearings. The final order entered by the hearing officer determined that itwas in public interest to remove the person or affiliate from the convicted vendor listplease attach a copy of the final order) .

The person or affiliate has not been placed on the convicted vendor list. (Pleasedescribe any action taken by, or pending with, the Department of General Services.)

Authorized Signature Date

STATE OF FLORIDA, COUNTY OF

PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn byme, affixed his/ her signature at the space provided above on this day of

20 and is personally known to me, or has provided

as identification. Notary Public My Commission expires:


Atch. A

ATTACHMENT 2

DRUG- FREE WORKPLACE CERTIFICATION

The below- signed bidder certifies that it has implemented a drug- freeworkplace program. In order to have a drug- free workplace program, a

business shall :

1 . Publish a statement notifying employees that the unlawful manufacture,

distribution, dispensing, possession, or use of a controlled substance is

prohibited in the workplace and specifying the actions that will be taken

against employees for violations of such prohibition.

2 . Inform employees about the dangers of drug abuse in the workplace, the

business ' s policy of maintaining a drug- free workplace, any available drug

counseling, rehabilitation and employee assistance programs and the

penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractualservices that are under bid a copy of the statement specified in subsection1 .

4 . In the statement specified in subsection 1 . , notify the employees that,as a condition of working on the commodities or contractual services that

are under bid, the employee will abide by the terms of the statement and

will notify the employer of any conviction of, or plea of guilty or nolo

contendere to, any violation occurring in the workplace no later than five

5) working days after such conviction.

5. Impose a sanction on, or require the satisfactory participation in drugabuse assistance or rehabilitation program if such is available in the

employee' s community, by any employee who is convicted.

6. Make a good faith effort to continue to maintain a drug- free workplacethrough implementation of this section.

As the person authorized to sign this statement, I certify that this firm

complies fully with the above drug- free workplace requirements.

SIGNATURE:

DATE:

COMPANY:

STREET ADDRESS:

CITY, STATE:


Atch. B

ADDENDUM# 1


REQUEST FOR BID( RFB) NO. 13- 01- REC

MISCELLANEOUS RIGHT-OF-WAY MAINTENANCE

CONTINUING SERVICES CONTRACT

OCTOBER 5, 2012

This addendum forms a part of the Contract Documents and modifies the original bid dated September 11, 2012.

Acknowledge receipt of this addendum in the space provided on the Bid Form. Failure to do so may subject theBidder to disqualification. The following items shall become a part of the bidding documents for the abovereferenced project. Clarifications for questions below:

The bid due date has been changed from Thursday October 7th to Thursday October 25th, 2012, at 2 pm.

END OF ADDENDUM# 1

A copy of this Addendum# 1 signed and acknowledged shall precede the mandatory submittal information requiredin RFB 13- 01- REC.

Receipt ofAddendum# 1 is hereby acknowledged:

Print Name

Signature

Date

Atch. B

ADDENDUM# 2


REQUEST FOR BID( RFB) NO. 13- 02- RECMISCELLANEOUS RIGHT-OF-WAY MAINTENANCE

CONTINUING SERVICES CONTRACTOCTOBER 10, 2012

This addendum forms a part of the Contract Documents and modifies the original bid packet dated September 11,2012. Acknowledge receipt of this addendum in the space provided on the Bid Form. Failure to do so may subjectthe Bidder to disqualification. The following items shall become a part of the bidding documents for the abovereferenced project. Clarifications for questions below:

I. The attachments referenced in ADDENDUM# 1 are attached.II. The bid due date has been changed from Thursday October

18th

to Thursday October 25th, 2012 at 2: 00

p.m.III. Responses to specific questions submitted:

a. Airport Road— are the shoulders of the road included along with the median islands?i. YES

b. Scenic 98— are the shoulders of the road included along with the center islands?i. SEE ATTACHED MAP

c. Legion Drive— are the shoulders of the road included along with the one island?i. YES

d. Section II— is there any way to clarify what areas these are?i. SEE ATTACHED MAP

e. Irrigation information— Clocks and zones for each section to be inspected monthly?

i. YES, TO ENSURE WATERING IS TAKING PLACE ONLY DURING SPECIFIED TIMEPERIODS and THAT ALL ZONES ARE FUNCTIONING PROPERLY.

f. Is the cost for the annual pine- strawing of beds to be included in the bid amount?i. YES

g. Is there a list of the irrigation timer locations?i. YES, attached.

END OF ADDENDUM# 2

A copy of this Addendum# 2 signed and acknowledged shall precede the mandatory submittal information requiredin RFB 13- 01- REC.

Receipt of Addendum# 2 is hereby acknowledged:

Print Name

Signature

Date

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RECEIVEDAtch. D OOT442017

REQUEST RBIDS

FLORIDA

of-REC RECREATIONMISCELLANEOUS RIGHT OF WAY MAINTENANCE CONTINUING SERVICES CONTRACT

EXHIBIT A

Bid Form Page 1


Company: DOC,w cD JER.NG1` s

Address: E01niE1"1" D1L4vi

City& State: P11Uf.-4/ lL-tA. tai DW Zip Code: 172-57e

Telephone: ( 16-0) 25&1 Lrlro Fax: ( Q4') G7>: — 16zft

Number of Years in Business: r7. 57" Email: de/ ol000t x ,-v ces I nC- @Go x • eel-

PART II Bidding RFB No. 13- 01- REC, Miscellaneous Right ofway Maintenance Continuing Services Contract:

Contractor shall provide proper signs and traffic control measures as per Florida Department of

Transportation' s Manual on Traffic Control and Safe Practices for Streets and Highway Construction,Maintenance and Utility Operations, current edition.


1. LITTER:


B. To enhance aesthetics and prevent dirt and debris from entering the City' s stormwater system thecontractor will be responsible for removing dirt and debris from roadways which includes;intersections, curbing, driveways, and openings to storm water structures.

2. MOWING/EDGING:

A. Right of ways/medians shall be mowed weekly during the time period from March 1st to September30th. They shall be mowed the first and third week of the month during the time period from October1st to February 28th.

B. Right of ways/medians shall be edged and trimmed the first and third week of the month to include

signs, above ground utilities, sidewalks, drainage structures and curbing.



Pr

INITIALS of PROPOSER: , Page 8 of 13

RECEIVEDAtch. D

Q TA _212CITY OF DESTIN, FLORIDA

T jMISCELLANEOUS RIGHT OF AY

FOR

MMAINTENANCE CONTINUING SERVICES CONTRA - 9 '`

City of Destin, FloridaRFB No. 13- 01- REC, Miscellaneous Right of way Maintenance Continuing Services ContractBid Form Page 3

Section I ( Please list cost per each location below)

1. HARBOR BLVD/EMERALD COAST PARKWAY aka( STATE RD 30. HIGHWAY 98)FROM THE MARLER BRIDGE TO THE WALTON COUNTY LINE) S,/ a8', 000, oo

2. MOUNTAIN DR- 100 FT EAST OF BENNING DR ROUNDABOUT TO STAHLMAN AVE$ # 17/.900 . do

3. MAIN ST( FROM 150 FEET NORTH OF AIRPORT RD TO HARBOR BLVD) 1921 000, 00

4. LEGION DR( FROM MAIN ST TO BEACH DR) 17/ 000 . 00

5. AIRPORT RD( FROM MAIN ST TO HARBOR BLVD) Si Z5/000.006. SCENIC 98( FROM MATTHEW BLVD TO THE WALTON COUNTY LINE)

41, 1, 5-00. co

Section I Total Rgi-410Section II 8 P , coo. co

MAINTENANCE OF NON-LANDSCAPED RIGHT OF WAYS ON EMERALD COAST PARKWAY AND HARBOR BLVD akaSTATE RD 30. HIGHWAY 98) FROM MARLER BRIDGE TO THE WALTON COUNTY LINE.

MOWING: NON-LANDSCAPED RIGHT OF WAYS

A. The contractor shall remove and dispose of litter and large debris daily.B. Right of ways shall be mowed the first and third week of the month year round.C. Right of ways shall be edged and trimmed monthly to include signs, above ground utilities,

sidewalks, drainage structures and curbing.000, 00

Section II Total lal oo'o, ao

Add Section I and II TotalI/2y7i/ 500. "0



B. Irrigation and Right of way Repairs man hour cost: 35-. 00

C. Materials and supplies will be billed at contractor' s wholesale price or contractor' s wholesale price plus_

0 %. Preference may be given to contractors providing materials at cost. The contractor shall supplymaterials invoices upon request. The City reserves the right to purchase items if obtainable at a lowercost than can be provided by contractor to perform work.


RECEIVEDAtch. E CCT 2.5 2012

C TY OF DESTIN Fl ORII' A RECREATIONREQUEST FOR BIOS( RFB) NO. 13- oI-RltCMISCELLANEOUS RIGHT OF WAY MAINTENANCE CONTINUING SERVICES CONTRACT

F'' HIBIT A

Bid Form Page 1

PART I Bid submitted by

Company: ValleyCrest Landscape Maintenance, Inc.

Address: 148 Shannon Lane

City& State: Santa Rosa Beach, FLZip Code: 32459

Telephone:( 850 ) 267-9988 Fax: ( 850 ) 267-0216

Number of Years in Business: 63 yrs

Finait: [email protected]

PART If Bidding RFR No. 13- 01- REC. Miscellaneous Right of way Maintenance Continuing Services Contract:


THE FOLLOWING GUIDELINES LIST MAINTENANCE_REOL11REMENTS FOR ALL LANDSCAPED AREAS:1. LITTER:

A. Litter and large debris will be removed from roadways and right of ways daily.B. To enhance aesthetics and prevent dirt and debris from entering the City' s stormwater system the

contractor will be responsible for removing dirt and debris from roadways which includes;intersections, curbing_driveways, and openings to storm water structures.

2. MOWINC(EDCINC:


B. Right of wayslmedians shall be edged and trimmed the first and third week of the month to includesigns_above ground utilities_sidewalks_drainage structures and curbing.

C. The contractor shall purchase and place ( replace) mulch during February of each year. Additionalmulch applications will only be completed when requested by the City. In these instances the Citywill reimburse the contractor for the mulch purchased at the contractor' s cost.

INITIALS of PROPOSER: ZP2-. Page 8 of -13

ValleyCrest Landscape Maintenance 11 of 37 ]

RECEIVEDCCT 2S70i2.

Atch. E

CITY OF DESTIN, FLORIDA RECREATIONREQUEST FORBIDS( RFB) N0. 13-of-REC

MISCELLANEOUS RIGHT OF WAY MAINTENANCE CONTINUING SERVICES CONTRACTCity of Destin. Florida

RFB No. 13- 01- REC. Miscellaneous Right of way Maintenance Continuing Services ContractBid Form Page 3


1. HARBOR BLVD/EMERALD COAST PARKWAY aka( STATE RD 30. HIGHWAY 98)FROM THE MARLER BRIDGE TO THE WALTON COUNTY LINER s $

117,540.00

1 MOUNTAIN DR- 100 FT FAST OF BENNING DR ROUNDABOUT TO STAHLMAN AVE S $22, 597.00

3. MAIN Sr( FROM 150I.EE1 NORTH OF AIRPORT RD TO HARBOR BLVD( s $13,625.00

4. LEGION DR( FROM MAIN ST TO BEACH DR) s $6, 000. 00

5. AIRPORT RI)( FROM MAIN ST TO HARBOR BLVD) s $ 26,481. 00IR

6. SCENIC 98( FROM MATTHEW BLVD TO THE WALTON COUNTY LINE) 27, 156.00

Section I Total s $ 213,399.00Section II

MAINTENANCE OF NON-LANDSCAPED RIGHT OF WAYS ON EMERALD COAST PARKWAY AND HARBOR BLVD akaSTATE RD 30, HIGHWAY 98) FROM MARLER BRIDGE TO THE WALTON COUNTY LINE.


A. The contractor shall remove and dispose of litter and large debris daily.B. Right of ways shall be mowed the first and third week of the month year round.C. Right of ways shall be edged and trimmed monthly to include signs, above ground utilities.

sidewalks, drainage structures and curbing.27,000.00

Section II Total s $27,000.00

Add Section I and II Total 240, 399.00

III MISCELLANEOUS REQUIREMENTS:

A. Contractor shall provide Parks Department monthly maintenance report

B. Irrigation and Right of way Repairs man hour cost: 28.00 Per Man Hour

C. Materials and supplies will be billed at contractor' s wholesale price or contractor' s wholesale price plus_20 f. Preference may be given to contractors providing materials at cast. The contractor shall supplymaterials invoices upon request. The City reserves the right to purchase items if obtainable at a lowercost than can be provided by contractor to perform work.

INITIALS of PROPOSER: Pave 10 of 13

0 ValleyCrest Landscape Maintenance 13 of 37 ]

RECEIVED

Atch. FNil-52017

CITY OF DESTIN, FLORIDA RECREATIONREQUEST FOR BIDS( RFB) NO. i3-of-REC

MISCELLANEOUS RIGHT OF WAY MAINTENANCE CONTINUING SERVICES CONTRACT

EXHIBIT A

Bid Form Page 1


Company: e v-e_ LPG SCR h 1 , c •

Address: 0 IS G.i \ r t4 7

City& State: PC?I'IJGrCr,( K L- Zip Code: c y

Telephone: ( 85O)' V B` la._ Fax: ( Q)bO) ' I k r5 Q S

Number of Years in Business: 8 Email: b rUct

9 CO - L 4 - C Ctn l

PART II Bidding RFB No. 13- 01- REC, Miscellaneous Right of way Maintenance Continuing Services Contract:



1. LITTER:


B. To enhance aesthetics and prevent dirt and debris from entering the City' s storm-water system thecontractor will be responsible for removing dirt and debris from roadways which includes;intersections, curbing, driveways, and openings to storm water structures.

2. MOWING/EDGING:

A. Right of ways/medians shall be mowed weekly during the time period from March 1st to September30th. They shall be mowed the first and third week of the month during the time period from October1st to February 28th.

B. Right of ways/ medians shall be edged and trimmed the first and third week of the month to includesigns, above ground utilities, sidewalks, drainage structures and curbing.


mulch applications will only be completed when requested by the City. In these instances the City

will reimburse the contractor for the mulch purchased at the contractor' s cost.


RECEIVED

CcT 2 5112Atch. F

RECREATIONCITY OF DESTIN, FLORIDA

REQUEST FOR BIDS( RFB) NO. 13- of-RECMISCELLANEOUS RIGHT OF WAY MAINTENANCE CONTINUING SERVICES CONTRACT'

City of Destin, FloridaRFB No. 13- 01- REC, Miscellaneous Right of way Maintenance Continuing Services ContractBid Form Page 3


1. HARBOR BLVD/EMERALD COAST PARKWAY aka( STATE RD 30, HIGHWAY 98)FROM THE MARLER BRIDGE TO THE WALTON COUNTY LINE) 10 0 ILA 0

2. MOUNTAIN DR- 100 FT EAST OF BENNING DR ROUNDABOUT TO STAHLMAN AVE$ 2(9, 5'80

3. MAIN ST( FROM 150 FEET NORTH OF AIRPORT RD TO HARBOR BLVD) ay i 50

4. LEGION DR( FROM MAIN ST TO BEACH DR) 7, 700

5. AIRPORT RD( FROM MAIN ST TO HARBOR BLVD) 3 0

6. SCENIC 98( FROM MATTHEW BLVD TO THE WALTON COUNTY LINE) 3( k ( il 0

Section I Total 3 51 9 3 0Section II

MAINTENANCE OF NON-LANDSCAPED RIGHT OF WAYS ON EMERALD COAST PARKWAY AND HARBOR BLVD akaSTATE RD 30, HIGHWAY 98) FROM MARLER BRIDGE TO THE WALTON COUNTY LINE.


A. The contractor shall remove and dispose of litter and large debris daily.B. Right of ways shall be mowed the first and third week of the month year round.

C. Right of ways shall be edged and trimmed monthly to include signs, above ground utilities,sidewalks, drainage structures and curbing.

5t

Section II Total ya- , 000

Add Section I and II Total o7 7 ct S Q


A. Contractor shall provide Parks Department monthly maintenance report. -

B. Irrigation and Right of way Repairs man hour cost: 5

C. Materials and supplies will be billed at contractor' s wholesale price or contractor' s wholesale price plus_Preference may be given to contractors providing materials at cost. The contractor shall supply

materials invoices upon request. The City reserves the right to purchase items if obtainable at a lowercost than can be provided by contractor to perform work.

INITIALS of PROPOSER: J"

Page 10 of 13

P Act 4 GCITY OF DESTIN, FLORIDA

REQUEST FOR BIDS( RFB) NO. 1.3-of-RECMISCELLANEOUS RIGHT OF WAY MAINTENANCE CONTINUING SERVICES CONTRACT

EXHIBIT A

Bid Form Pa2e 1


Company: Frl GK ii44/ 1 / t1 D

Address: 9300 Eivrer4 0 C943 / urk1' 4 4y

City& State: Ai1'( 4Maf PPt4CGl ( Zip Code: 3 Z- S b

Telephone: ( 8 5- 1? w 0 - P6? S Fax: ( gsp) 4O - 5-2--)

Number of Years in Business: 70 + Email: J/fVf) 1lO111D4 eh 4/

17Cop12=6)"1

5

PART II Bidding RFB No. 13- 01- REC. Miscellaneous Right ofway Maintenance Continuing Services Contract:

Contractor shall provide proper signs and traffic control measures as per Florida Department of

Transportation' s Manual on Traffic Control and Safe Practices for Streets and Highway Construction,Maintenance and Utility Operations, current edition.


1. LITTER:

A. Litter and large debris will be removed from roadways and right of ways daiiv.

B. To enhance aesthetics and prevent dirt and debris from entering the City' s stormwater system the

contractor will be responsible for removing dirt and debris from roadways which includes:intersections. curbing. driveways. and openings to storm water structures.

2. MOWING/EDGING:


B. Right of ways/ medians shall be edged and trimmed the first and third week of the month to include

signs, above around utilities, sidewalks. drainage structures and curbing.



INITIALS of PROPOSER: 9 Page 8 of ' 3


REQUEST FOR BIDS( RFB) NO. 13- of-RECMISCELLANEOUS RIGHT OF WAY MAINTENANCE CONTINUING SERVICES CONTRACT

City of Destin. Florida

RFB No. 13- 01- REC, Miscellaneous Right of way Maintenance Continuing Services ContractBid Form Page 3


1.(

FROHARBORHE MARLER BRIDGE

BLVD/ EMERALD

THE

PARKWAY aka( STATE

COUNTY LINE)

30. HIGHWAY 98) $ / 2r,EggJ

2. MOUNTAIN DR- 100 FT EAST OF BENNING DR ROUNDABOUT TO STAHLMAN AVE$ l Z14- b

3. MAIN ST( FROM 150 FEET NORTH OF AIRPORT RD TO HARBOR BLVD) g1 D404. LEGION DR( FROM MAIN ST TO BEACH DR)

5. AIRPORT RD( FROM MAIN ST TO HARBOR BLVD) S 9 9206. SCENIC 98( FROM MATTHEW BLVD TO THE WALTON COUNTY LINE) S / , llb

Section I Total 6 2) 974', 00Section II

MAINTENANCE OF NON- LANDSCAPED RIGHT OF WAYS ON EMERALD COAST PARKWAY AND HARBOR BLVD akaSTATE RD 30. HIGHWAY 98) FROM MARLER BRIDGE TO THE Vv"ALTON COUNTY LINE.

MOWING: NON- LANDSCAPED RIGHT OF WAYSA. The contractor shall remove and dispose of litter and large debris daily.B. Right of ways shall be mowed the first and third week of the month year round.C. Right of ways shall be edged and trimmed monthly to include signs, above ground utilities,

sidewalks, drainage structures and curbing.4eiz

Section H Total S 4, g12-Add Section I and II Total S / 7 /US.



B. Irrigation and Right of way Repairs man hour cost: S

RLC. Materials and supplies will be billed at contractor' s lihh

e.4-0.

oieseie-price or contractor' s wholesale price plus_

3h°A. Preference may be given to contractors providing materials at cost. The contractor shall supplymaterials invoices upon request. The City reserves the right to purchase items if obtainable at a lowercost than can be provided by contractor to perform work.

INITIALS of PROPOSER: Ci 1 Page 10 of 13

Atch. H

REFERENCE CALLS

RE: Landscape Maintenance of: (BRICKMAN LANDSCAPING)

Reference Company: SDI ( San Destin Resort) Person Spoke to: Jake Leahman

Title: Supervisor Date: 11- 1- 12 Time 2: OOpm

How much difficulty did you have in keeping the Contractor on schedule?

No Negatives, they are a pretty flexible company.

How would you rate the Contractor' s willingness/ability to work with you in carrying out theintent of the contract documents?

No Problems at all, Brickman makes his job very easy on him. He would rate them a 9 out of 10.

Were there any claims or lawsuits between the Contractor and your organization?

Not Applicable

If so, how was it resolved?

How would you rate the contractor' s responsiveness to your special requests?

Fabulous, no problems at all.

How would you rate the contractor' s invoicing process?

No input, does not deal in the invoicing process.

What overall rating would you give the Contractor?

Excellent.

Anything else you would like to tell us about the contractor?

Thank you for your assistance.

Reference Completed By: Desire Simpkins Date: 11- 1- 12

Original to Parks & Recreation Director. CC to Parks Supervisor.

Page 1 of 4

Atch. H

REFERENCE CALLS


Reference Company: Edgewater Beach Condo' s Person Spoke to: Suzanne Harris

Title: Supervisor Date: 11- 5- 12 Time: 9: 38am


Moderate difficulty. Delayed spraying by contractor has caused fungus to grow on more than one tree andspread, same goes for bugs in all seasonal flower beds.


Very poor, contractor does not have enough staff to keep up with the demand of their customers. Contract statesseasonal flowers, seasonal flowers aren' t being planted until half the season is over.


Not Applicable



Cannot manage to get the contractor to stay on time with regular maintenance, really no time for any specialrequests.


Average.


With this company you either get them really good, or really bad. This contractor got too big too fast.



Reference Completed By: Desire Simpkins Date: 11- 5- 12


Page 2 of 4

Atch. H

REFERENCE CALLS


Reference Company: Hilton San Destin Person Spoke to: Leonard Martin

Title: Director of Enciineerina Date: 11- 5- 12 Time: 3: 17pm


Not a difficult company to work with, you have to stay on, keep them on track, no more than you would have toany other contractor.


Average


None



The contractor is good about any add ons, moves or changes requested. Hilton has a high standard, and theyrespond pretty quickly when something extra needs to be done.


They provide basic invoices for monthly maintenance. No detail though any irrigation or special requestinvoices are multi layered and very detailed.


Have been with the contractor for 7 or 8 years, they overall do a good job. Hilton is pleased with the contractor,just be sure to stay on them, keep them on track.



Reference Completed By: Desire' Simpkins Date: 11- 5- 12


Page 3 of 4

Atch. H

REFERENCE CALLS

RE: Landscape Maintenance of ( BRICKMAN LANDSCAPING)

Reference Company: S( U4k2 - ASSe) C-Q- n Person Spoke to: a/kJ. .1 3-(,Title:

mk.CAM Date: j / ip f Time 5, 00 g'Yl

How much difficulty did you have in keeping the Contractor on schedule?f`

1Vw c.)-1a3 ea{ h.'r v d.AEe)•Some, oderate Amount, Great Difficulty)


xcellen verage, Very Poor)

Were there any claims or lawsuits between the Contractor and your organization? Nt


How would you rate the contractor's responsiveness to your special requests?

Excellen ` Average, Very Poor)


xcellent, verage, Very Poor)


xcellen Average, Very Poor)



Reference Completed By: ; . i Al _i_ Date: [ V '° I laOriginal to Parks & Recreation Director. C • Parks Supervisor.

MINUTES

SPECIAL BID COMMITTEE MEETING

TUESDAY, NOVEMBER 8, 2012

1. CALL TO ORDER:

The Chairman called the meeting to order on Tuesday, October 9, 2012 at 10: 30 p.m.,Destin City Hall Conference room.

2. ROLL CALL:

Members Present:

Bragg Farmer, Finance Director- Chairman

Ken Gallander, Community Development DirectorSteve Schmidt, Public Services Director

Lindey Chabot, Grants& Projects Manager

Lance Johnson, Parks& Recreation Director

Kim Montgomery, Deputy City Clerk

3. NEW BUSINESS:

13- 05- PS, Miscellaneous Asphaltic Concrete Continuing Services Contract

The members discussed the possible advertisement dates and when nearest bid openingdate would be. The final decision was to have the bid opening on December 6, 2012 at 2: 00 CST.The Finance Director suggested to ask the City Manager if she wants to shorten the renewal optionsfor the contract down from 5- years to 3- years first before he finalizes the documents. The Public

Services Director stated that because the price change for this material is so volatile, he had alreadydecided to make it a 3- year renewable contract. He added that the reason they are needing to rebidthis contract right now is because the current contract holder, C. W. Roberts decided to not renew

because they were losing money since the price of asphalt has increased so much. Along with notgetting enough significant business from the City.

The Recreation Director moved to approve the 13- 05- PS, Miscellaneous Asphaltic

Concrete Continuing Services Contract bid documents as amended and send them to the CityManager for her review and approval. The Community Development Director provided thesecond to the motion. A roll call vote of 5- 0 was taken and the motion passed unanimously.

13- 05- PS, Miscellaneous Median Maintenance Continuing Services Contract

The Recreation Director handed out a matrix he created for the three bidders showing thebidders responsiveness and bid amounts. According to him, the two responsive bidders areBrickman and Valley Crest. With Brickman being the lowest bidder and within the budgetedamount. He stated that he did a reference check on all and they came in with positive references.According to the Recreation Director, based on the information that he obtained, he suggests thatthey recommend City Council award the bid to Brickman and listing Valley Crest as an alternate.

The Public Services Director moved to approve the 13- 05- PS, Miscellaneous Median

Maintenance Continuing Services Contract bid to Brickman; the Grants & Projects Manager

provided the second to the motion. A roll call vote of 5- 0 was taken and the motion passed

unanimously.

4. ADJOURNMENT:

There being no further discussion at this time, the meeting adjourned at 9: 50 a.m.

Adopted and approved this day of 2012.

Bragg Farmer, Finance Director Kim Montgomery, Deputy City Clerk

v:\ city clerk\ clkl\ minutes\ bid committee\ 2012\ minutes\ 11. 8. 12sp.docpg. 2

Atch. J 13- 01- REC


CONTRACT

MISCELLANEOUS RIGHT OF WAY MAINTENANCE CONTINUING SERVICES CONTRACT

On 2012, THE CITY COUNCIL OF THE CITY OF DESTIN, FLORIDA,

herein referred to as the City, accepted the bid of Brickman, LTD. herein referred to as the Contractor, tosupply miscellaneous right of way maintenance services for City projects. The Contractor's Cost Schedulefor the terms of their engagement are included in their entirety by reference at Exhibit" A" and as completelyas if incorporated herein.

TERMS AND CONDITIONS OF CONTRACT FOR THE MISCELLANEOUS RIGHT OF WAYMAINTENANCE CONTINUING SERVICES CONTRACT:

1. Entire Contract:

This Contract represents the entire and integrated Contract between the City and Contractor and supersedesall prior negotiations, representations or contracts, either written or oral. Provisions of this Contract may beamended only by written instrument approved by the Destin City Council and signed by the City Managerand Contractor.

2. Intent ofContract:

This Contract is for supplying the City with all applicable median work for City projects. The Scope ofWork, herein referred to as the Work, encompasses the foregoing and all descriptive work componentsdescribed within Exhibit" A".

3. Term of Contract and Time Extensions:

This contract will be in effect from January 14, 2013 through September 30, 2013 and is for supplying theCity with miscellaneous right of way/median maintenance services. This contract may be renewed, forone year increments, up to four times.

4. Time for Performance:

The Contractor agrees to provide right of way landscaping services as required for the satisfactory approvaland acceptance by the City.

5. Compensation:

All payments upon contract are contingent upon the Contractor's Work being acceptable to the City. Forsatisfactory completion and acceptance of the Work, the City agrees to pay the Contractor in accordance withthe terms of this Contract and the Contractor's amended Cost Schedule as identified in the Bid Form

submitted by the Contractor, as may have been adjusted at the time of contract execution and incorporatedherein. Reimbursement will be made in twelve equal payments upon the City' s receipt of a properly itemizedinvoice. Work performed for any part of a fiscal year will be paid monthly upon the City' s receipt of aproperly itemized invoice and shall be based on the prorated portion of the annual contract amount.

Page 1 of 5

Atch. J 13- 0 1- REC

6. Changes in the Work:

The City shall have the right at any time during the progress of the Work to increase or decrease the Work.Promptly after having been notified of a change, the Contractor shall submit an itemized estimate of any costsand/or time increases or savings it foresees as a result of the change. No additions or changes to the Work

shall be made except upon written order of the City and the City shall not be liable to Contractor for anyincreased compensation without such written order.

7. Insurance:

Contractor shall, during the performance of the contract, maintain Worker's Compensation Insurancesufficient to secure benefits of the Florida Workmen's Compensation Law for all employees and any of thework sublet to any vendor or subcontractor, Comprehensive General Liability Insurance, Auto LiabilityInsurance, Builder' s Risk Insurance, all with companies and in the form and amounts acceptable to the City.Said certificates of insurance of contractor are attached hereto and made a part hereof by reference. If anypart of the work is sublet, similar insurance shall be provided by and in behalf of any subcontractors.

Evidence of Insurance: Contractor shall provide the City Certificates of Insurance naming the City as anadditional insured. All binders, policies, or certificates of insurance shall provide for at least ten days notice

from insurers to the City ofany cancellation or amendment to any of the insurance policies.

8. Indemnification:

Contractor shall indemnify, defend, save, and hold the City, its agents, officers and employees, harmless ofand from any losses, fines, penalties, costs, damages, claims, demands, suits, and liabilities of any nature,including reasonable attorney' s fees( including regulatory and appellate fees), arising out of, because of,ordue to any accidents arising in any manner on account of the exercise or attempted exercise of Contractor' srights hereunder whether the same regards person or property of any nature whatsoever, regardless of theapportionment of negligence, unless due to the sole negligence of the City.

9. Licensing:

The Contractor shall obtain all permits and maintain at his expense all professional and business certificates

and licenses required by law and as necessary to perform services under this Contract. If Contractor performsany Work without obtaining, or contrary to, permits and licenses, Contractor shall bear all costs arisingtherefrom. The City may waive fees for City controlled permits, but in no instance can the City waive permitrequirements nor fees beyond their control.

10. Cancellation:

This contract may be canceled by either party with a thirty day written notice and is contingent upon theannual appropriation by the City of legally available funds. City' s obligation to pay the amount duehereunder in any fiscal year is contingent upon the appropriation by the City Council of legally availablefunds for the purposes set forth in this contract.

11. Performance of Work/ Responsibilities:

For each task, the Contractor will be issued a work order by the City' s Parks& Recreation Director or

designee. The Parks& Recreation Director or designee will issue verbal work orders only in emergencysituations. The Contractor shall commence work in a reasonable length of time and shall complete the

Page 2 of 5

Atch. J 13- 0 t- REC

work in an expeditious manner. In emergency situations, the Contractor shall endeavor to commencework immediately. All work shall be done under the supervision of the City' s Parks& Recreation

Director or designated representative. The performance of Work and responsibilities hereto are outlined andmade a part hereof as identified in Exhibit" A".

12. Termination for Default:

The Contract will remain in force for the full period specified and until the City Manager or her designeedetermines that all requirements and conditions have been satisfactorily met and the City Manager or herdesignee has accepted the work under the Contract Documents following the initial contract terms and allsubsequent contract terms, including warranty and guarantee periods. However, the City Manager will havethe right to terminate this Contract sooner if the Contractor has failed to perform satisfactorily the workrequired or comply with the other requirements of the Contract.

In the event the City Manager decides to terminate this Contract for the Contractor's failure to performsatisfactorily or meet its other responsibilities under the Contract, the City Manager will give the Contractorfive( 5) days' notice, whereupon the Contract will terminate, unless during the notice period the Contractorcures the failure to perform or meets its other responsibilities under the Contract to the satisfaction of the CityManager.

Upon Contract termination for the Contractor's failure to provide satisfactory contract performance, theContractor will be entitled to receive compensation for Contract services satisfactorily performed by theContractor and allocable to the Contract and accepted by the City Manager or his designee prior to suchtermination. However, an amount equal to all additional costs required to be expended by the City tocomplete the Work covered by the Contract, including costs of delay in completing the project, shall beeither subtracted from any amount due or amount charged to the Contractor in the event the City Managerterminates the Contract.

Except as otherwise directed by the City Manager, or in the case of termination for default( in which eventthe Contractor may be entitled to cure, at the option of the City Manager), the Contractor shall stop work onthe date of receipt of the notice or other date specified in the notice, place no further orders or subcontract for

materials, services, or facilities except as are necessary for the completion of such portion of the work notterminated, and terminate all contractor and subcontracts and settle all outstanding liabilities and claims.In the event that any termination for default shall befound to be improper or invalid by any court ofcompetentjurisdiction, then such termination shall be deemed to have been a terminationfor convenience.

13. Termination for Convenience:

The performance of work under this Contract may be terminated by the City Manager in whole or in partwhenever the City Manager, in her discretion, determines that such termination is in the City's best interest.Any such termination shall be effected by the City Manager giving at least five( 5) days' notice to theContractor, specifying the extent to which performance of the work under this Contract is terminated and thedate upon which such termination becomes effective.

As to termination for convenience, after receipt of the date of termination, the Contractor shall stop all workas specified in the notice; place no further orders or subcontract for materials, services, or facilities except as

are necessary for the completion of such portion of the Work not terminated; immediately transfer alldocumentation and paperwork for terminated work to the City; and terminate all contractors and subcontractsand settle all outstanding liabilities and claims.

Page 3 of 5

Atch. J 13- 0 1- REC

14. Disclosure:

Contractor warrants that it has not employed or retained any company or person, other than a bona fideemployee working solely for the Contractor to solicit or secure this Contract and that it has not paid or agreedto pay any person, company, corporation, individual, or firm, other than a bona fide employee working solelyfor the Contractor, any fee, commission, percentage, gift, or other consideration contingent upon or resultingfrom the award or making of this Contract.

15. Miscellaneous:

15. 1 Governing Law

The parties intend that this Contract and the relationship of the parties shall be governed by the laws of theState of Florida. Venue for any action arising out of this contract shall be in Okaloosa County Florida andnowhere else. The Contractor shall indemnify and save harmless the City against all liens and claims ofmechanics and materialman furnishing labor and materials in the performance of this contract.

15.. 2 Severability

If any section, subsection, term or provision of this Contract or the application thereof to any party orcircumstance shall, to any extent, be invalid or unenforceable, the remainder of said section, subsection, termor provision of this Contract or the application of same to parties or circumstances other than those to which it

was held invalid or unenforceable, shall not be affected thereby and each remaining section, subsection, termor provision of this Contract shall be valid or enforceable to the fullest extent permitted by law.

15.. 3 Sovereign Immunity

The parties further agree, nothing contained herein is intended nor shall be construed to waiver the City ofDestin' s rights and immunities under the Florida constitution, common law or Florida Statutes 768.28, asamended from time to time.

15. 4 Construction

The Parties have participated jointly in the negotiation and drafting of this Contract. In the event anambiguity or question of intent or interpretation arises, this Contract shall be construed as if drafted jointlyby the Parties and no presumption or burden of proof shall arise favoring or disfavoring any Party by virtue ofthe authorship of any of the provision of this contract.

15. 5 Attorney's Fees

In any dispute relating to this contract each party shall be responsible for their respective attorney's fees andcosts.

15. 6 Notices

All notices under the Contract shall be in writing and shall be effective when mailed by certified mail, returnreceipt requested, or when delivered personally, as provided hereafter, or to such other addresses as may bedesignated by notice:

As to the City: As to the Contractor:

Page 4 of 5

13- 01- REC

Maryann Ustick David Townson

City of Destin Brickman, LTD.

4200 Indian Bayou Trail 9300 Emerald Coast Parkway W.Destin, Florida 32541 Miramar Beach, FL 32550

IN WITNESS WHEREOF, the City hereunto caused these presents to be subscribed and the Contractor hasaffixed their name and seal, this the day of 2012.

CITY OF DESTIN

By:MARYANN USTICK

City ManagerA 1' 1'EST

SEAL

Rey BaileyCity Clerk

APPROVED AS TO LEGAL FORM:

J. Jerome Miller

City Attorney

CO 0'.• CTOR: : rickman LTD.

By:r (

Signature)

7)6j 7: 01e5C41

WitnessPrinted Name)

Its: TO"Ck11/4-,(

64&./. 4-Witness

Title)

Page 5 of 5

ITEM#

yCITY OF DESTIN

L-71 AGENDA ITEMw

fsv,, est 4 .4

COUNCIL MEETING DATE: 12/ 3/ 2012TYPE OF AGENDA ITEM: Consent Agenda


THRU: City Manager/Maryann Ustick

THRU: Bragg Farmer/Finance Director s

FROM: Information Systems and Technology Director/Webb Warreni"

DATE: 11/ 26/2012

SUBJECT: Financial System Annual Maintenance Agreement

I. BACKGROUND:

The City of Destin has used our Tyler Technologies MUNIS Accounting system for over 10years. This system handles HR functions, business licenses, payroll, PO' s, project accountingand other general financial processes and support cannot be outsourced to another company.

II. DISCUSSION:

A. Link to Strategic Goals/ Objectives:Service Excellence

B. Effect on Budget( EOB):Budgeted in FY 2013 Budget

C. Level of Service( LOS):

Maintain or enhance our level of service

III. CONCLUSION:

This contract is critical for the operations of our payroll, business licenses, project accountingsoftware and all other general financial processes. This contract is essential for city operations.

IV. RECOMMENDED MOTION:

I move that the City Council approve the contract with Tyler Technologies for 2013.

Atch.

Tyler Technologies Invoice 045- 76697

Remittance:Tyler Technologies, Inc. Invoice010FEIN 75-2303920)P.O. Box 203556 Invoice No Date pays

technologiesDallas, TX 75320-3556 045-76697 11/ 05/2012 1 of 1

Questions:Tyler Technologies- ERP& SchoolsPhone: 1- 800-772-2260 Press 2, then 1Fax: 1- 866-673-3274Email: [email protected]

Bill To: CITY OF DESTINATTN: ACCOUNTING Ship To: CITY OF DESTIN4200 TWO TREES ROAD ATTN: ACCOUNTINGDESTIN, FL 32541 4200 TWO TREES ROAD

DESTIN, FL 32541

Customer No. Ord No PO Number1131 38660CCurrency Terms Due Date

NET30 12/ 05/2012Date Descri• tionContract No.: DESTIN, FL

Units Rate Extended PriceSUPPORT& UPDATE LICENSING- PROJECT ACCOUNTINGMaintenance: Start: 01/ Jan/ 2013, End: 31/ Dec/2013

1 796.01796.01

SUPPORT& UPDATE LICENSING- INVENTORYMaintenance: Start: 01/ Jan/2013, End: 31/ Dec/2013

1 1, 061. 711, 061 71

SUPPORT& UPDATE LICENSING- HUMAN RESOURCES MANAGEMENTMaintenance: Start: 01/ Jan/2013, End: 31/ Dec/20131 1, 857.71

1, 857. 71

SUPPORT& UPDATE LICENSING- TREASURY MANAGEMENTMaintenance: Start: 01/ Jan/2013, End: 31/ Dec/2013 663. 71663. 71SUPPORT& UPDATE LICENSING- ACCOUNTS RECEIVABLE

9e)

Maintenance: Start: 01/ Jan/2013, End: 31/ Dec/2013 928. 31SUPPORT& UPDATE LICENSING- REQUISITIONS

928. 31

Maintenance: Start: 01/ Jan/2013, End: 31/ Dec/2013 663. 71663 71

SUPPORT& UPDATE LICENSING- PAYROLLMaintenance: Start: 01/ Jan/2013, End: 31/ Dec/2013

1 2, 798. 15SUPPORT& UPDATE LICENSING- PURCHASE ORDERS

2,798.

Maintenance: Start: 01/ Jan/2013, End: 31/ Dec/20131 1, 061. 71

1, 061. 71SUPPORT& UPDATE LICENSING- FIXED ASSETS

Maintenance: Start: 01/ Jan/2013, End: 31/ Dec/20131 1, 061. 71

SUPPORT& UPDATE LICENSING- ACCTG/GUBUDGET/AP

1061 71

Maintenance: Start: 01/ Jan/2013, End: 31/ Dec/20131 2, 773.89

2, 773.89SUPPORT& UPDATE LICENSING- GENERAL BILLING

Maintenance: Start: 01/ Jan/2013, End: 31/ Dec/20131 398.00

SUPPORT& UPDATE LICENSING- BUSINESS LICENSES796. 0

Maintenance: Start: 01/ Jan/2013, End: 31/ Dec/20131 796.01

796 011SUPPORT& UPDATE LICENSING- MUNIS OFFICE

Maintenance: Start: 01/ Jan/ 2013, End: 31/ Dec/20131 663. 71

663. 71

11. 1111. 11311/ ATTENTION ******* subtotal

Please note new remittance Sales Tax 0. 00

address above and update yourrecords accordingly

Invoice Total-

S S

I

I N V O I C E X 76697 % 11 / O S / 2012 % 1 1 3 1 X

LL je

CITY OF DESTIN

t1011 A AGENDA ITEMt

1osC!A<q

r

COUNCIL MEETING DATE: December 3, 2012

TYPE OF AGENDA ITEM: Committee Reports


THRU: City Manager/Maryann Ustick 1

FROM: City Clerk/Rey Bailey Z


SUBJECT: Destin Youth Council Work Plan— Fiscal Year 2013

I. BACKGROUND: According to the Destin Youth Council By- laws the Chairpersonor his or her designee shall make a report to the Destin City Council of the activities and businessof the Youth Council at least once each calendar year.

II. DISCUSSION: The Destin Youth Council has addressed several areas which are

priorities for the upcoming year. These areas include:

1) Assist the Destin Library in Teen Space Renovation and Promotion2) Function as Teen Advisory Board for the Library3) Participate in the Destin Christmas Parade

4) Adopt-A-Street Program

5) High School Internship Program

A. Link to Strategic Goals and Objectives - Enhanced Quality of LifeB. Effect on Budget( EOB): None. This is a volunteer committee

C. Level of Service ( LOS): Improved quality of life not only for Destin' s youths but forall its residents.

III. CONCLUSION: The Youth Council would welcome any additional matters the CityCouncil might assign to the group. Many of the issues in which the Youth Council members areinvolved are on an ongoing or recurring nature and will require their continued attention.

IV. RECOMMENDED MOTION: I move that the City Council approve the Fiscal Year2013 Work Plan as submitted by the Destin Youth Council.

Atch

Destin Youth Council 2013 Work

Plan

Destin Youth Council Fiscal Year 2013 Work Plan

MISSION STATEMENT

The mission of the Destin Youth Council is to provide Destin' s youth with the

opportunity to participate in the City' s decision-making process, through recommendations to theDestin City Council that address youth issues, promote existing positive programs, and developprograms, projects and activities for the young people in the City of Destin; thereby promotingand encouraging the youth to become effective leaders in the community by helping shape thefuture of Destin.

The youth council agreed to categorize this year' s projects and initiatives into threecategories: major, minor, and possible. The major category consists of a single flagship projectthat will make up most of our work. The minor category contains projects that we agreed wereimportant, but not of the same magnitude as our major project. Finally, the possible categorycontains initiatives that we would like to complete if there is time. We did not think theseprojects were as important as the previous two categories, but we would like to attempt them ifwe are able to.

Major Project:

Destin Library Teen Space Renovation and Promotion:

At our September meeting, representatives from the Destin Library met with the YouthCouncil and discussed some of the current problems with the library. One of the main issuesdiscussed was the lack of high school and teenage students regularly visiting the library.Although it was agreed that this problem is mainly caused by the absence of a relatively nearbyhigh school or middle school, there are some projects that the library would like to complete that

would hopefully interest more students.

Primarily, an area will be renovated Teen Space, similar to what can be found in theNiceville Public Library. While it would not be feasible for the Youth Council to coordinate theentire renovation, our goal would be to assist the library in any way possible. One possible ideawould be advertising, promoting, and hosting community service days where youth would helpmove books and other labor intensive tasks. Our goal is to do whatever we can to help the libraryin order to increase the number of youth that visit the library.

Library Teen Advisory Board:

Function as Teen Advisory Board for the Library. Participate in Library surveys.

Advice on creation of teen space, assist with the planning and implementation of teen programs,recommend materials for the library to purchase and talk about ways to make library experiencebetter. Represent a positive teen force in the library, encourage teens to become life-long libraryusers, promote teen programs and teen participation in the library, and to assist the library both indeveloping and implementing program which serve local teens and the community.

Destin Christmas Parade:

The Destin Youth Council plans to participate in the Annual Destin Christmas Parade. Inprevious years, we have walked alongside two or three cars throughout the parade while passingout candy and promoting the Youth Council. This year, we have a good opportunity to partner

with the Destin Library for the parade. Our participation would help advertize the upcomingTeen Space while still promoting the Youth Council.

Minor Project

Adopt— A—Street Program:

The Destin Youth Council would continue adoption of Kelly Street from Spring Lane toBenning Drive. Although it is currently undergoing construction, we would possibly wait until

spring to clean the road after the construction has been completed and trash has accumulated.

Possible Projects

High School Internship Program:

One of the projects that the Youth Council discussed was creating an internship program.Although a set plan has not been formed, the general idea would be to create a network of localand regional businesses and service centers that would be willing to host high school and middleschool students as interns or volunteers. Our idea is that Youth Council would put togetherinformation about possible intern locations, so that students would have a source of informationabout interning locally or regionally. We would set up a program to act " middle man" betweenwilling students and possible interning locations.

Host Movie Night:

After the Destin library has been renovated, the youth council plans to host a movie night topromote the new Teen Space. We will find a movie that is in the public domain in order to avoidcopyright issues. The Library has a movie license, and they have agreed to share the website thatlists available titles. In addition to the movie, we would also plan games and activities in otherparts of the library. Ifpossible we would also provide food either through funding or donations.

Le,e , 7; N City of DestinYY'

rK"-""FY 2013 Work Plan

yy

Strategic Priority:

From Strategic Plan) Enhanced Quality of Life

Strategic Goal:

From Visioning Session— Guiding Principle)Expanded Community Amenities for Residents and Guests

Organizational Objective:

From Strategic Plan)) Improve and Expand Library Services

Performance Objective:

From Current Year Strategic Objectives) Increase Young Adult Usage of Library Services

Measurable Outcome(s):

Fiscal YearOutcomes

2013 2014 2015

More young adult will use library services Increase by 5%

Action Plan:

Task Resource Needs When Complete

persons/ organization)

Function as Library Teen Advisory Board to increase Youth Council/ input from

Destin Library teen usage. Advice on creation of teen teens/ teen support/ library On- going

space, promote teen programs and teen participation in staff

the library.Host community service days with youth helping to shift Youth Council/ teen Winter/ Spring 2013 ( depending

library collection and other labor intensive tasks. support/ library staff on construction completion dates

at the library)

Host a movie night to promote the new Teen Space. Plan Youth Council/ teen

games and activities in other parts of the library. Provide support/ library staff Spring 2013

food either through funding or donations.

Stakeholders:

Internal External

Destin Library Staff Area Youth

Destin Youth Council Schools

City of Destin0` a

J„

ki'''- FY 2013 Work Plan

Strategic Priority:

From Strategic Plan) Service Excellence


From Strategic Plan) Develop Programs to Enhance Organizational Development andExcellence


From Current Year Strategic Objectives) Implement Clean City Initiatives—Adopt-A- Street

Program

Measurable Outcome( s):

Fiscal YearOutcomes

2013 2014 2015

Provide volunteer community support foranti- litter and street beautification program X

Action Plan:



Adopt a section of roadway in the City of Destin City staff/ youth council June 2012

Schedule quarterly litter pickup on adopted street Youth council/ volunteer March 2013

youths and adults

Participants obtain safety briefing and safety vests City staff February 2013

Obtain required supplies and materials City Staff February 2013

Stakeholders:

Internal External

City of Destin Staff Destin Community

Destin Youth Council

City of DestinFY 2013 Work Plan

Strategic Priority:

From Strategic Plan) Enhanced Quality of Life


From Strategic Plan) Increased Opportunities to Work and Live in Destin


From Current Year Strategic Objectives) Implement High School Internship Program

Measurable Outcome(s):

Fiscal Year

Outcomes2013 2014 2015

Create a network of local and regional

businesses and service centers that would X

host high school/ middle school students as

interns or volunteers

Action Plan:



Contact local/ regional businesses Youth Council/ volunteer Ongoing

youths

Create a list of possible internship location Youth council Spring 2013

Provide list to interested students Youth Council/ volunteer Spring 2013

youths

Stakeholders:

Internal External

Youth CouncilHigh School/ Middle School students

ITEM# 1?

CITY OF DESTIN

rte.L` T`n,

100,),,, AGENDA ITEMki dent FISh J////

COUNCIL MEETING DATE: December 3, 2012

TYPE OF AGENDA ITEM: Staff Reports and Recommendations


THRU: City Manager/Maryann Ustick

THRU: Budget& Finance Director/Bragg Farmer

FROM: Public Services Director/Steven Schmidt ctc


SUBJECT: Marler Street Parking Lot—Bid Award

I. BACKGROUND: The City identified and purchased this property to construct a parking lotto help support the City' s Multimodal Transportation and Harbor CRA Districts. The property is

currently a gravel parking lot.

The City solicited bids for construction of parking lot including paving/striping, lighting, pedestrianfacilities, stormwater facilities, landscaping/ irrigation and a new transit stop facility. The request for bidsresulted in three( 3) submittals, with the lowest by Gulf Coast Utility Contractors, LLC( GCUC), whoprovided a base bid amount of$399, 165. 00 and an Alternate Bid Item# 1 of$35,000.00( bid summaryincluded as Attachment" A"). As part of the project, Gulf Power will install the parking lot lights and theMarler Street lights for a cost of approximately$ 65, 000.00 for metal pole and" shoebox" fixtures in theparking lot and the" Dentin" fixture, identical to those installed on Main Street( see photos included asattachment" B") in the Marler Street right-of-way.

The Bid Committee has recommended approval of GCUC, the low bidder, for the construction of the newfacilities( see Bid Committee minutes, Attachment" C"). The Bid Committee additionally recommendedthat staff negotiate with GCUC to receive a price to construct another transit shelter at the CommunityCenter on Stahlman Avenue which is also funded in FY 2013.

H. DISCUSSION: This project consists of construction of new parking/Multi ModalTransportation District facilities during the remaining winter and spring months while demand is low. Theproject is scheduled to be completed within 120 calendar days from the Notice to Proceed. After

completion, the facilities will be included into the maintenance program.

The contractor was contacted regarding the inclusion of an additional transit stop to be constructed at theCommunity Center, as funded in this year' s CIP list, with the expectation that the economy of scale mightbring the cost of that transit stop within the existing budget. The contractor' s price was higher than wasbudgeted for the Community Center transit stop; therefore, it could be less costly to rebid both transitstops for construction after the parking lot is completed. At the November

27th

meeting of the BidCommittee, it was recommended that the transit stop structure alternate not be accepted and bothstructures be included under a separate RFB.

ITEM#

A. Link to Strategic Goals/ Obiectives: I. B. Enhanced Quality ofLife, I.B.6. ConstructMarler Street Parking Lot and pedestrian crossing and I. C. Plan and implement multimodaltransportation projects.— I.C. 1. Capitol projects in 2013—transit stops, Bike Parking Plan,Hutchinson St. bike lanes.

B. Effect on Budget( EOB): This project is a current CIP project for FY 2013. We have500,000.00 available in CIP CRH62, to construct the transit stop, lighting and all multi-

modal elements. The parking lot landscaping improvements may slightly increase the annualmaintenance costs to the city.

C. Level of Service( LOS): There will be an increase to the level of service for the City' sMultimodal Transportation District and Harbor CRA district.

III. CONCLUSION: In accordance with the Bid Committee' s unanimous motions, and the

CRA Board decision, it is recommended that City Council award the bid to Gulf Coast UtilityContractors, LLC for the construction of the parking lot, but not to include Alternate 1 ( Transit Stop) asidentified in the bid.

IV. RECOMMENDED MOTION: I move that award the bid to Gulf Coast UtilityContractors, LLC in the amount of$399, 165. 00 for the construction of Marler Street Parking Lotfacilities, not to include Bid Alternate# 1.

Attachment" A": Bid SummaryAttachment" B": Bid Committee Minutes

BID OPENING SUMMARY

RFB # 12- o4- PS. Marler Street Parking Lot ConstructionON November 8. 2012 @ 2: 00 AM/ PM CST

DESTIN CITY HALL COUNCIL BOARDROOM

BIDDER:

1) G- Lk 3(?Cr i( G41)

n

2) T Vc. i Z s C)a^

3)

1 -(,(

1- 6 R-11 Crtt ACTIS s

4)qC'

1- 0 kQe''X' r4D 6: rl(r, [ 1' 1E. $ G 007

6) A ua i . 0--

7)

8)

9)

lo) S

11)

12)

13)

14) S

Present at the bid opening:

PE:tt 6,cONVii_ c ocJ J

Unless otherwise indicated. all bids were sealed and read aloud.


REQUEST FOR BIDS( RFB) NO. 13- 04- PS,

MARLER STREET PARKING LOT CONSTRUCTION

BID FORM


Company: Gulf Coast Utility Contractors LLC

Address: 13938 Hiahway 77

ity& State: Southport, FL Zip Code: 32409

Telephone: ( ) 850- 265-91666

Fax:( ) 850- 265- 9949

Number of Years in Business: 13 Email mike. swearington@gcuc. net

PART II Bidding RFB No. 13- 04- PS, Marler Street Parking Lot Construction, as follows:

The Scope of Work will include site grading, paving, striping, 10' wide shared use pathways, arealighting, transit stop, bicycle facilities, landscaping and stormwater facilities as per 9 civil sheets and 46additional specification pages. The transit stop structure includes 9 civil sheets and 1 supplementalspecification page. This project shall be completed within 120 calendar days of the Notice to Proceed.

ITEM QUANTITY UNIT PRICE

1. Marler Street Parking LotConstruction Grand Total

VL

From attachment# 3)

Bid Alternate# 1


1. Transit Stop1. ('Structure Lump Sum r .

Addenda:

The above signed hereby acknowledges receipt of the following Addenda, if any, issued during theBidding period:

ADDENDUM NO. \ Pi,,. fi DATED

ADDENDUM NO. DATED

ADDENDUM NO. DATED

To ensure responsiveness, you must submit this form and the mandatoryinformation listed in Section III.

9

City ofDestin, FloridaRFB No. 13- 04- PS, Marler Street Parking Lot ConstructionPage 2 of2, Bid Form

PART III Certifications:

In accordance with your request for Bids, instructions and specifications, attached hereto, and subject toall conditions thereof, I ( we), the undersigned, hereby propose and agree if this Bid is accepted, tocontract with the City of Destin, Florida to construct any items or furnish any service requested herein anddeliver same without additional cost to the City of Destin at the specified location for the quotations listedabove.

The undersigned further declares that he/ she has carefully examined the specifications referenced on thisBid Form and is thoroughly familiar with them and their provision(s). He further declares that no other

person than the Bidder herein named has any interest in this Bid or in the contract to be executed, and thatit is made without any connection with any other person( s) making Bid for the same articles, and it is inall respects fair and without collusion and fraud.

Signature and Certification:

Mike Swearington, President

Name and Title : i tl , rize. ' epres . tive:

Print or Type)

Signature:

Date of Bid: Nove - r s, 2012

Note: See ' Section III, Bid Requirements, and attach all required information to Bid form.

The City of Destin reserves the right to reject any and all Bids or portions thereof, to waive minor defectsin the process and to accept the Bid or any combination of Bid Items or take any other actions deemed bythe City to be in the City' s best interest. The City also reserves the right to assign additional work to thesuccessful Bidder based upon their Bid proposal or negotiation as may be necessary to meet grant fundingor completion requirements.

END OF BID FORM

10

ATTACHMENT# 1


REQUEST FOR BIDS( RFB) NO. 13- 04-PS,


SWORN STATEMENT UNDER SECTION 287. 133( 3)( A)

FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICERAUTIIORIZED TO ADMINIS 1' bR OATHS.

1. This sworn statement is submitted with Bid, Proposal or Contract RFB No. 13- 04- PS

Marler Street Parking Lot Construction

2. This sworn statement is submitted Gulf Coast Utility Contractors whose

business address is 13938 Highway 77, Southport, FL 32409

and( if applicable) Federal Employer Identification Number( FEIN) is s2- 2182511 ( If the entity has no

FEIN, include the Social Security Number of the individual signing this sworn statement:

3. My name isMike Swearington

and my relationship to the entity namedabove is President

4. 1 understand that a " public entity crime" as defined in Paragraph 287. 133( a)( g). Florida Statutes, means aviolation of any state or federal law by a person with respect to and directly related to the transaction of businesswith any public entity or with an agency or political subdivision of any other state or with the United States,including, but not limited to, any bid.or contract for goods or services to be provided to any public entity or anyagency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery,collusion, racketeering, conspiracy, or material misrepresentation.

5. I understand that " convicted" or " conviction" as defined in paragraph 287. 133( a)( b), Florida Statutes,

means finding of guilt or a conviction of a public entity crime with or without an adjudication of guilt, in any federalor state trial court of records relating to charges brought by indictment or information after July 1, 1989, as a resultof a jury verdict, non- jury trial, or entry of a plea of guilty or nolo contendere.

6. I understand that an" affiliate" as defined in Paragraph 287. 133( 1)( a), Florida Statutes, means:

1. A predecessor or successor of a person convicted of a public entity crime; or

2. An entity under the control of any natural person who is active in the management of the entity and whohas been convicted of a public entity crime. The term " affiliate" includes those officers, directors, executives,partners, shareholders, employees, members, and agents who are active in the management of an affiliate. Theownership by one of shares constituting. a controlling income among persons when not for fair interest in anotherperson, or a pooling of equipment or income among persons when not for fair market value under a lengthagreement, shall be a prima facie case that one person controls another person. A person who was knowingly

convicted of a public entity crime, in Florida during the preceding 36 months shall be considered an affiliate.

11

City ofDestin, FloridaRFB No. 13- 04- PS, Marler Street Parking Lot ConstructionPage 2 of 2, Attachment# 1, Public Entity Crimes Statement

7. I understand that a " person" as defined in Paragraph 287. 133( 1)( e), Florida Statutes, means any naturalperson or entity organized under the laws of the state or of the United States with the legal power to enter into abinding contract for provision of goods or services let by a public entity, or which otherwise transacts or applies totransact business with a public entity. The term " person" includes those officers, directors, executives, partners,shareholders, employees, members, and agents who are active n management of an entity.

8. Based on information and belief, the statement which I have marked below is true in relation to the entitysubmitting this sworn statement. ( Please indicate which statement applies)

x Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners,shareholders, employees, members, or agents who are active in management of the entity, nor affiliate of the entityhave been charged with and convicted of a public entity crime subsequent to July 1, 1989.

The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners,shareholders, employees, members, or agents who are active in management of the entity or an affiliate of the entityhas been charged with and convicted of a public entity crime subsequent to July 1, 1989.( Please attach a copy of thefinal order)

The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding beforea hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearingofficer determined that it was in public interest to remove the person or affiliate from the convicted vendor list.Please attach a copy of the final order)

The person or affiliate has not been placed on the convicted vendor list. ( Please describe any action taken by,

or pending with, the Department of General Services.)

dif

Signature)

Date: N• - tuber 8, 2012

STATE OF FLORIDA

COUNTY OF Bay

PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me,affixed his/ her signature at the space provided above on this 8th day ofNovember

2012 , and is

personally known to me, or has provided as identification. 1

R 1Ctary Public

My Commission expires:

12

ATTACHMENT# 2


REQUEST FOR BIDS( RFB) NO. 13-04-PS,


DRUG- FREE WORKPLACE CERTIFICATION

The below signed Bidder certifies that it has implemented a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, oruse of a controlled substance is prohibited in the workplace and specifying the actions that will be taken againstemployees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business' s policy of maintaining a drug-free workplace, any available drug counseling rehabilitation and employee assistance programs and the penaltiesthat may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy ofthe statement specified in subsection I.

4. In the statement specified in subsection 1., notify the employees that, as a condition of working on thecommodities or contractual services that are under bid, the employee will abide by the terms of the statement andwill notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation occurring in theworkplace no later than five( 5) working days after such conviction.

5. Impose a sanction on, or require the satisfactory participation in drug abuse assistance or rehabilitation programif such is available in the employee' s community, by any employee who is convicted.

6. Make a good faith effort to continue to maintain a drug- free workplace through implementation of this section.

As the person authorized to sign this statement, I certify that this firm complies fully with the above drug- freeworkplace requirements.

COMPANY: Gulf Coast Utility Contractors

ADDRESS: 13938 Highway 77

CITY: Southport STATE: FL ZIP CODE: 32409

TELEPHONE NU 5a- 265 • 66

SIGNATURE:, DATE: November 8, 2012

NAME( TYPED OR PRI D): Mike Swearington

TITLE: President

13

ATTACHMENT 3

CITY OF DESTIN

MARLER STREET PARKING

ITEMIZED BID BREAKDOWN UNIT

ITEM QTY UNIT PRICE TOTAL

MOBILIZATION 1 LS5-

000

DEMOLITION

REMOVAL OF ASPHALT 1 LS p 000

DEMO FENCE 1 LS 4) 66

REMOVE AND STOCK PILE CRUSHED CONCRETE 4" TK 1 LS S-O

REMOVE AND STOCK PILE CRUSHED CONCRETE 6" TK 1 LS s c> O

REMOVE RUBBER WHEELSTOPS 1 LS 7. s-6

REMOVE BLOCK RETAINING WALL 1 LS Uv

DEBRIS HAULING 1 LS

CLEAR AND GRUB 1 LS Sd0

TOTAL: 3Z 0 o

ASPHALT PAVEMENT, CONCRETE, MISC

1. 5" ASHPALT PAVING TYPE SP 12. 5 1 LS 47c•-/-66b

6" CRUSHED CONCRETE BASE 1 LS S o as12" TYPE B STABILIZATION 1 LS 7S

18" CONC. CURB AND GUTTER 1 LS 174' 0CONCRETE RIBBON CURB 1 LS 7-5---

10' CONCRETE SIDEWALK Marler Street 1 LS SD

5' CONCRETE SIDEWALK 1 LS 2,f17REINSTALL RUBBER WHEELSTOPS 100 EA 28.7.E 28 73--

NEW RUBBER WHEELSTOPS 50 EA / 0 7 S3.57)BIKE RACK 1 EA / JSD 5-0

MOT- MARLER STREET 1 LS l o r'o

BENCH( Marler Street) 5 EA / SS-6 77Sa

TRASH RECEPTACLE( Marler Street) 5 EA / 7_ d to 2S-0LAYOUT 1 LS SoO°

TESTING 1 LS 2)6,e)TOTAL: /& Z o&5

SITE STRIPING& SIGNAGE

PAINT STRIPING PARKING- REFLECTORIZED PAINT white 1 LS 37.SdHANDICAP STRIPING AND SYMBOL REFLECTORIZED blue 1 LS 7S1.)

STOP BAR- THERMOPLASTIC 2 EA 2st Soo

STOP SIGN 2 EA 2S0 Sad

HANDICAP SIGN 6 EA ZSo Sov

PUBLIC PARKING SIGNS ALLOWANCE 1 LS 6, 000.00

TOTAL: ceP 13, oao

STORMWATER COLLECTION SYSTEM

F. D. O.T. TYPE" C" INLET ( TIE TO EXISTING CONC PIPE) 1 EA 3f. . ,

F. D.O.T. TYPE" C" INLET w/ SKIMMER 2 EA 3'Z 7 5 618" NYLOPLAST DRAIN BASIN w/ DOME GRATE 2 EA / 75 0 5 O

18" HDPE PIPE DUAL WALL 1 LS 4S, 2 5"0

15" HDPE PIPE DUAL WALL 1 LS S7 SO15" RCP I LS 7C

15" CONC. MITERED END SECTIONS 2 EA 75"0 Sc

18" CONC. MITERED END SECTIONS 2 EA 7S`J i Sv0

DRY RUBBLE RIP RAP 1 LS Soo

TIE 15" RCP TO EXISTING FDOT INLET 1 _ LS / ) L c-> I i',2-6)

4" SCH 40 CONDUIT 1 LS S-ac)

TOTAL: S, 3S'o

14 10/ 16/ 2012

ATTACHMENT 3

CITY OF DESTIN


ITEMIZED BID BREAKDOWN

LANDSCAPE AND IRRIGATION

MARLER STREET TREES 1 LS IT DSO _SITE TREES AND SHRUBS 1 LS g 7,S0IRRIGATION COMPLETE 1 LS c 7sb

CONNECT TO EXISTING IRRIGATION ON MT. DRIVE 1 LS 1.50

SOD ALL DISTURBED AREAS- BERMUDA 1 LS 4 oavTOTAL: CJ/ O cJ a

EARTHWORK AND EROSION CONTROL

EARTHWORK CUT TO FILL 1 LS 12 sobEARTHWORK BORROW 1 LS 600

EARTHWORK EXCESS 1 LS Z000

EROSION CONTROL 1 LS boo

TOTAL: o1 TSSocFDOT IMPROVEMENTS

MOT 1 LS 32 DREMOVE CONCRETE APRON 1 LS sov

REMOVE CONCRETE CURB AND GUTTER 1 LS 35Ta

2. 5" ASHPALT PAVING TYPE SP 12. 5 1 LS 3.Soo10" LIMEROCK BASE 1 LS 2 7_s-012" TYPE B STABILIZATION 1 LS 7S0

TACK COAT 1 LS SOO

PRIME COAT 1 LS S7)0TYPE' F' CURB AND GUTTER 1 LS S/ SWCONCRETE DROP CURB 1 LS 3op0

CONCRETE BUS SHELTER PAD 6" CONC. 1 LS loo

10' CONCRETE SIDEWALK 1 LS p,oa 0HANDICAP RAMPS W/ DETECTABLE WARNING 2 EA 75-o / Sot _

CROSSWALK THERMOPLASTIC 1 LS lobPAINT STRIPING THERMOPLASTIC 1 LS SOO

BUS STOP SIGN 1 EA ZSo ZSO

TESTING 1 LS 75Th

TOTAL: Y3/ 2C0

GRAND TOTAL:

BID ALTERNATE 1

BUS SHELTER COMPLETE 1 LS 35-i"Ocr7- 1

15 10/ 16/ 2012

Gulf Coast Utility Contractors- List of Experience with Similar Projects and ReferencesCompletion

Job# Description of Job Contract Date Type of Contract Owner/General Contractor/Engineer Bond Final Contract Price Date

05-025 Washington County Correctional Institution Anderson Columbia No 814, 003.00 Feb-07

05-026 Hammock OaksHammock Oaks LLC/North Florida Consulting No 3, 344, 663.00 Jun- 07

05-027 Antigua Residential Sewer, Water, Drainage, Roadway B& N Developers, Syfrett Development No 2, 346, 791. 00 Dec-06

05-029 Robin' s Court Mitchell E. Dykes Construction No 143,700. 00 Nov-05

05-030 Bream Pond Jim Holsombake No 556,413.44 May-06

05-031 Smalley Bike ShopDesign Build Systems No 192,460.00 May-06

06-014 Bank TrustConsultants and Builders No 81, 800.00 Jul-06

06-015 Oaks ft Eden Site Oaks( d Eden LLC/ Pete Knowles No 467,454. 00 Apr-07

06-016 Marlin Place Joe Rehonic No 390,850.00 May-07

06-017 Windsor Estates Site North Florida Consulting No 1, 017, 745.00 Nov- 06

Lift Station, Sanitary Sewer,Directional Bore, Water Service

System, Sanitary Sewer System,Storm Drain, Asphalt Base and

06-018 Villas at Suncrest On/OfflTumlane Subgrade, Turnlane The Southern Boys, LLC Yes 1, 588, 673.00 Mar-08

Deer Lake Development Company,

06-019 Prominence Utilities LLC/Calvin' s Heavy Equipment No 896, 527.04 Auq- 07

DB Construction of Central FL/ Calvin' s Heavy

06-020 Plantation Plaza Site Equipment No 236,475.00 Dec-06

06- 022 Sterling Breeze Sterling Breeze LLC No 692, 970. 00 Jan- 08

06- 023 Atlanta West Carpet Larry Thacker No 125, 450. 00 May-06

06- 024 Star Office Building Jerry's Concrete and Site Contractors No 33,500. 00 May-06

06- 025 Wachovia Bank Site Rives Construction No 94, 922. 00 Sep-06

Galleria at Callaway LLC/ Calvin's Heavy06- 026 Galleria Utilities Equipment No 222,440. 00 Mar-07

06-027 Walgreen- Callaway Utilities Calvin's Heavy Equipment No 18,275. 00 Aug-06

06- 028 Utilities to County Jail Utilities City of DeFuniak Springs, FL Yes 848,975.00 Jan-07

06- 029 Long Avenue Water Extension Utilities City of Port St. Joe, FL Yes 193, 175. 00 Oct-06

06- 030 North Springfield Water System Water Line City of Springfield, FL Yes 1, 922, 086.74 Jun-07

Manning Properties, LLC/Jerry's Concrete and06- 031 Village Shoppe t Destin Utilities Site Contractors No 45,300.00 Mar-07

06-032 Highway 77 Office Condominiums SDT LLC/ Larry Thacker Construction No 691, 330.00 Oct-07

06-033 Port Panama City Bay Savers Project Utilities Panama City Port Authority Yes 80,300.00 Jan-07

06-036 Springhill Regional Landfill Excavation, Sitework, Erosion Control Waste Management of Leon County, Inc. Yes 2, 532, 827.05 Apr-08

Strategic Holdings, LLC, Bill Hold/McNeil

07-016 Panama Cottages Water, Sewer, Storm and Roadwork Carroll Eng. No 124,550.00 Jun-07

07-017 ARINC Site Larry Thacker Construction No 504,500.00 Jul- 07

07-018 Value Place Site Calvin' s Heavy Equipment No 47, 500.00 Mar-07

07-019 Beach Commerce Park Site Larry Thacker Construction No 219,830.00 Apr-07

07-022 Kelley Street Site Larry Thacker Construction No 186, 960.00 Jan-08

07-024 Bay County Water Treatment Utilities Bay County/The Winter Construction Company No 400, 000.00 Aug- 07

First Baptist Panama City 850- 785-

07-027 First Baptist Church of Panama City Sitework, Demolition, Paving 6146/ MG&A 205- 313-3020 No 377,671. 00 May-09

07-028 Jetty Park St. Joe Towns& Resorts Yes 305, 844.44 Dec-07

07-029 Windmark Beachwalk Sitework No 390, 875.01 Feb-07



Construct Commercial Hangar, Apron

and Taxilane, Concrete Sidewalks,

Sodding, 15" RCP, Inlets, 6" PVC, OilWater Separator, Metal Building,Potable Water Well, Septic Tank and Tri- County Airport Authority 850-415-

07- 032 Tri- County Airport Drain Field 0666/URS Corp 850-638-8700 No 751, 642. 00 Dec-07

07- 034 Albacore Residential Sitework No 35,385.00 Jul- 07

07- 037 Starbucks at Callaway Sitework No 42,808.04 Apr-08

Water, Wastewater Extension, Sewer,

07- 038 Old Castle Precast Concrete, Inc. Lift Station, Natural Gas Extension City of Marianna Yes 1, 466, 125. 00 Oct-08

07- 039 Riverview Pump Station City of Marianna Yes 616,728.00 Aug-08

07-041 North Light Phase 1 Masterbuilders No 90,335.00 Oct-08

07-042 Rachels Landing Russell Thompson& Joe Rehonic No 32,855.00 Dec-07

3120 If 8" PVC Sanitary Sewer80 If 6" REstrained Joint Ductile Iron

Pipe

8 ea Manholes, ASTM C- 4783580 If 8" PVC, AWWA C900 WaterMain

1080 lb 8" DI Fittings

6 ea FH Assemblies

07-044 Bonifay Thomas Drive Utilites 3 ea 8" GV City of Bonifay/ Hatch Mott MacDonald No 182,902.29 May-08

Excavation, Sitework, Asphalt, Curb

and Gutter, Booster Pump Station,Ground Storage Tank, Water, Jackson County 850-482- 9633/ David H.

07-045 Project Pellet Wastewater Extension, Sewer Melvin, Inc. Yes 3,097, 181. 00 Dec- 08

07-046 Blountstown Sewer Rehab City of Blountstown Yes 896,046.00 Feb- 08

07-047 Griffin Blvd Warehouse Larry Thacker Construction No 373, 540.00 Apr-08

07-049 Gulf Power Lansing Smith Gulf Power No 536,000.00 Apr-08

07-050 Commerce Drive Larry Thacker Construction No 88, 991. 00 Jan- 08

07-051 17th Street Drainage City of Panama City Yes 649,493.00 Dec-08

07-052 BOO Marina Lift Station Navy Base Panama City Yes 223,087.00 Jan-08

07-056 Appliance Doctor Steven W. Spohn/McNeil Carroll Eng. No 34, 250. 00 Jul-08

07-057 Prominence Phase 1B T. Henry& Associates No 182, 550. 00 Jan- 08

07-059 Chastang Landfill Waste Management No 1, 393,882.00 Sep-08

07-060 TA Marianna Travel Centers Yes 1230,442. 00 Sep-08

07-061 TECTEC No 40,000.00 Feb-08

07-062 Bank Trust Tumlane Jem/ s No 52,500. 00 Feb-08

Beach Community Bank/ Lord& Sons/ Jerry' s

07- 063 Beach Community Bank Concrete and Site Contractors No 56,966.00 Oct-08

07- 064 Publix at Magnolia Benninq Construction No 52, 700. 00 May-08

07- 065 Henry Davis Park City of Panama City Yes 1, 081, 545.00 Dec-08

Sitework, Water Distribution, Sanitary Churchill Development( Roy Sembera) 850-Sewer, Storm Drainage, Pavement 654-9920/JSA Engineering( Scott Jenkins,

08- 002 Churchill Oaks Subdivision and Surfaces Garver Eng.) 850-837-3330 No 2, 011, 973.00 Jan-09

08- 003 9 Acres Sitework Larry Thacker Construction No 28,875.00 Nov-08

08- 004 Panera Bread Jenys Concrete No 21, 975.00 Apr-08

08-005 Gulf Mini Warehouses Larry Thacker Construction No 115,779.00 Oct-08

08- 006 MainlineMainline Supply Co. No 128,814. 00 Oct-08

08-007 Springhill Cell 5B Waste Management No 613,952. 00 Aug- 08

08-008 Northlight Phase 16 Ozean Manne/Masterbuilders No 150,211. 00 Oct-08

08-009 Freeport Watermain City of Freeport No 1, 500.00 Mar-08

Gulf Coast Utility Contractors- List of Experience with Similar Projects and References

Completion

Job# Description of Job Contract Date Type of Contract Owner/General Contractor/Enqineer Bond Final Contract Price Date

City of Chipley 850- 638-9546/ Haskell( Paul08- 010 Chipley P3 RWFM Reuse Water, Forcemain, Paving Provenzano) 904- 791- 4500 Yes 1, 550, 867.00 Aug- 09

City of Chipley 850-638-9546/ Haskell( Paul08- 011 Chipley P4 WWTF Wastewater Treatment Facility, Paving Provenzano) 904- 791- 4500 Yes 1, 352, 879.00 Aug- 09

City of Chipley 850- 638-9546/ Haskell( Paul08- 012 Chipley P4 PTS Pretreatment Structure Provenzano) 904- 791- 4500 Yes 5,760. 00 Aug- 09

08- 013 Sand Bypass City of Mexico Beach Yes 187, 266. 00 Jun- 08

Fun Festival Parks/Jenys Concrete and Site

08- 014 Big Kahunas Sitework Contractors No 109, 624. 00 May-08

Water, Sewer, Storm Drain, Pavement Drummond Land Company/Larry Thacker08- 015 Retail Center and Surfaces Construction 850-249- 1275 or 850-527-0412 No 380,722. 00 Feb-09

08- 016 Forest Park Lift Station Lift Station City of Port St. Joe/ Preble-Rish Yes 95,920. 00 Dec-08

Panama City Bay County 850-763-6751/ Phoenix Construction( Ted Schoppe)

08- 017 Bay County Airport Storm Drain 850- 265-4210 Yes 2, 382, 446.00 Jul- 10

08- 018 Campbellton WM Watermain City of Campbellton/ David H. Melvin Eng. Yes 120, 246.00 Dec-08

08- 020 CW Roberts Airport Sitework Panama City Bay County/CW Roberts No 60, 117. 00 Sep-08

City of Panama City Bch 850-233-08- 021 Central Forcemain Forcemain 5100Baskerville Donovan 850-230-6150 Yes 847,471. 00 Jun- 09

Sitework, Water Distribution, Sanitary Owner: USAF( Randy Powell) 850- 884- 7690,Sewer, Storm Drain, General: Yates Construction( Brian Spence)

08- 022 Soundside Club Pavement/Surfaces 850- 232- 1011 Yes 1, 807,330. 00 Jun- 11

The St. Joe Co./BDI 850-230-6150Bull

08- 023 Bay Point Marina Excavation Excavation Dredging 904- 246- 1121 No 32, 714. 00 Jun- 09

TAFB/ Jerry's Concrete and Site Contractors08- 024 Fitness Center Tyndall AFB Water, Sewer and Storm Drain 850-683-0711 No 215,701. 00 Auq-09

08- 026 Airport Hauling Hauling Fill Dirt and Trash Panama City Bay County/Phoenix Construction No 346,462. 00 Apr- 11

08- 027 Bob West Install Fill Dirt and Silt Fence The St. Joe Co 866-417-7133 No 11, 308. 00 Apr-09

Supply Rock, Dewatering and08- 028 Edwards Electric Installation of Electrical Manholes USAF/Edwards Electric 228-575-0792 No 10,500. 00 Mar-09

Sanitary Sewer, Water Distribution,Public Water Extension, Booster Pump Panama City Bay County/Phoenix

09- 008 Airport Utilities Station Construction, 850-265- 4210 No 2, 415,828.00 Sep-10

Sanitary Sewer, Fire Water System, Beachside Marketplace/Calvin' s Heavy Equip09-010 Beachside Marketplace Water 850-785- 1503 No 72, 191. 00 May-09

Southeast Cancer Care Network/ Russell

09- 011 Cancer Center Site Construction Construction of AL 850-729-3268 Yes 111, 294. 00 Jul-09

Choctawhatchee Basin Alliance of NW

Excavation, Landscaping, Sidewalk FL/Goodwyn, Mills and Cawood, Inc. 850-683-

09- 012 Liza Jackson Park Stormwater Removal, Pedestrian Bridge 0711 Yes 132,419. 00 Jul- 09

Bay-Cabana Associates/ Hatch, Mott, Erosion Control, Grading, Storm McDonald 850-236-5831/ Engineered

09- 014 Cabana Drainage System Concepts 770-952- 1400 No 46,796.00 Jul- 09

Td- County Airport Authority 850- 415-09- 015 Tri-County Airport Change Order Work 0666/URS Corp 850-638-8700 No 54, 500. 00 Jul-09

The Mid- Bay Bridge Authority/Anderson09- 016 Mid Bay Bridge Pipe Culvert, Inlets, Manholes Columbia Co., Inc. 850-526-4440 No 297,499.00 Feb- 11

Bay District Schools 850-872- 4100/McNeilErosion Repair, Stormwater Carroll Engineering, Inc.( John Sklarski) 850-

09- 017 Bay District Schools Maintenance 763-5730 Yes 110, 190. 00 Aug-09

Sitework, Water Distribution, Sanitary The Junior Museum of Bay County 850-769-Sewer, Storm Drain, 6128/Bozarth Associates/Strickland

09- 018 Junior Museum Pavement/ Surfaces Construction 850- 763-6813 No 141, 092. 00 May- 10


Completion


Watermain, Forcemain, Directional City of Callaway 850-871- 1033/Camp Dresser09-019 Callaway Water Dri Ilk, Paving McKee 850- 785-5999 Yes 1, 425, 161. 00 Jun- 10

City of Port St. Joe 850-229-8261/ Preble-Rich09-020 Sand Hills Pond Demolition, Earthwork 850-227-7200 No 300,000.00 Jan- 10

Anderson Columbia( Gene Strickland) 850- 526-

09-022 Anderson Columbia Hauling Hauling Fill Dirt and Trash 4440 No 50,000.00 Dec-09

Concrete driveway, curb, gutter, City of DeFuniak Springs 850-892- 8500/ PMA09-023 11th Street DeFuniak Springs sidewalk and base 334-793-5378 Yes 247,713.00 Feb- 10

Panama City Bay County/Avcon, Inc/ RAM09-024 T- Hangers Water and Sanitary Const/CW Roberts 850- 379-8116 No 379229.00 Sep- 10

Ms. Angelia Robinson/ Panhandle Eng. 850-09-025 40th Court Forcemain Forcemain 763-5200/ Bo Rodriguez Const. 850-596- 4148 No 12,891. 00 Dec- 09

Bay District Schools 850- 872- 4100/ Preble-09-026 Deane Bozeman Water System Water System Rish 850-522-0644 Yes 48, 704. 00 Feb- 10

City of Panama City Bch 850-233-5054/ CollinsAssoc. 850-769- 3357/ Thomco Enterprises,

09-027 Pier Park Beachfront Sitework Inc. 850- 244- 0811 No 63,043.00 Jun- 10

Reuse Distribution Center, PumpingStation, Transmission Main, Jack and

Bore, Paved Pathways, Walking andBiking Trails, Fencing, Sitework and City of Panama City Bch( Al Shortt), 850-233-

09-028 Reuse to Wetlands Storm Drainage 5100/ Tetra Tech/ Phoenix, 850- 265-4210 No 4, 009, 448.00 Feb-12

Bay District Schools 850- 872- 4100/ Preble-10-010 DB Baseball Field Imp Sitework, Concrete Rish 850-522- 0644 No 22, 495.00 Apr- 10

Sitework, Clearing, Grading, Fill, Storm City of Marianna/ M& W Construction 850-526-10-011 Madison Street Park Piping, Paving, Base, Curb, Striping 2678 No 177, 452.00 Mar-11

Holland Sheltair Aviation Group, 954-771-

10-012 Shelt Air Manholes, Watermain 2210/ Avcon, Inc.,/ CW Roberts, 850-769-6640 No 184, 760. 00 May-11

10-013 St. Joe Sand Hauling The St. Joe Company No 231, 334. 00 Jun- 11

Clearing and Grubbing, PerviousConcrete Pavers, Concrete HeaderCurb, Concrete Sidewalk, 15" Storm

Collection Piping, Gravel Storage Areafor Stormwater Retention, Sodding,Striping and Signage, Electrical, Okaloosa County/ Polyengineering 850-609-

10-015 OCT South Parking Lot Expansion Landscaping 1100 Yes 177, 148. 00 Nov- 11

Erosion Control, Clearing andGrubbing, Earthwork, Storm Sewer,Domestic and Fire Water Lines,

Sanitary Sewer, Paving Base and YB Panama City/Young Contracting( Rhon

10-016 FMC Panama City Dialysis Asphalt Base, Striping and Signage Redwine) 770-522- 9270 No 225,361. 00 Jan- 11

NSA Panama City Beach/ Willbros GovernmentServices, 918-481- 4323/Eaton' s Petroleum

10-017 POL Facility Grading/civil and concrete work Service No 36,500. 00 Jun- 11

Job Canceled- Asphalt Parking Lot,10-018 Industrial Blvd Parking- Job Cancelled Striping, Landscaping, Retention Pond Santa Rosa County No 80,532. 00 Nov- 11

10-019 Motley Mall- Job Cancelled Job Canceled- Billed for Costs FDEP/Mallard Inc./Curt Miller Oil No 14,950.00 Dec- 10


Job# Description of Job Contract Date Type of Contract Owner/General Contractor/ Enqineer Bond Final Contract Price Date

Sitework, Asphalt Paving, Storm,Water and Sewer, Roof Drains,

Striping and Signage, ConcretePaving, Aquatic Weed Control, Sod Wal- Mart Stores, Inc. 479-273-4000/ Hudson

10-020 Sam' s and Seed, Curb and Gutter Construction Company 423-624-2631 Yes 2,066,021. 00 Aug- 11

Pana Villa Redevelopment Ltd/ Royal American

10-021 Pana Villa Apartments Roadway and Parking Area, Paving Construction 850- 769-8981 No 88,862. 00 Jun- 11

Removal/ Replacement Lift Station,Transmission System, Forcemain,

11- 007 Cape Sewer Sitework, Pumps City of Port St Joe/Preble-Risk 850-227-7200 Yes 198,338.00 Jun- 11

11- 009 Buena Vista& 13th Street Drainage Sitework, Drainage, Asphalt City of Panama City 850-872- 3015 Yes 222, 128.00 Jun- 11

Okaloosa County 850-689-5030/ AndersonTaxiway Rehab, Sitework, Earthwork, Columbia Co., Inc. 850-526-4440, Kevin Wall

11- 010 Bob Sikes Airport 3/ 18/2011 RCP, Inlets, Concrete Work 573- 1206 No 1, 319,004.00 Jul- 12

FLDOT 850-415-9596/RS& H CS 850-265-

11- 011 Washington County Sidewalks Sidewalks, Roadway Construction 4404 Yes 389,208.00 Nov- 11

Okaloosa County 850-689-5030/ Jerry' s11- 012 Qwest Hanger Development Water and Sewer Concrete and Site Contractors 850-683-0711 No 83, 286.00 Jul- 11

Sitework, Water Distribution, Sanitary Breakfast Point Medical Park, LLC 850-532-Sewer, Storm Drain, 9335/McNeil Carroll 850-234- 1730/Williams-

11- 013 Breakfast Point Medical Building 6/9/2011 Pavement/Surfaces Brown 850-477- 7774 NO 262, 881. 00 12- Feb

Sitework, Stormwater Improvements,

Asphalt Placement, Sod, End Walls, City of Panama City Beach 850-233-11- 014 Lullwater Drive Storm Wing Walls, Rip Rap 5100/ Preble- Rish 850-522- 0644 Yes 150,085.00 Oct-11

Asphalt Parking Lot, Drainage Bay District Schools 850-872-4100/ McNeil11- 015 Breakfast Point Parking Lot Structures, Piping and Curbing Carroll Engineering 850-234- 1730 No 125,745. 00 Aug- 11

8" Sewer Main, 4" Dia Manholes,

Gravity Sewer Lateral Connection, City of Blountstown 850-674-5488/Preble- Rish11- 016 Cayson Street Sewer Limerock, Select Fill 850- 674- 3300 Yes 45,848. 00 Jan- 12

Jireh Developers, 850-482- 3045/Anderson

Columbia, 850- 526- 4440/ LBA Construction,

11- 018 Penn Ave/Social Security Building 8/24/ 2011 Water, Sanitary 334- 836-3393 No 41, 768.83 Dec- 11

Asphalt Patching, Concrete Sidewalk,Sod/Seed& Mulch, Line Stops, 6", 8"

12" Watermain, 6", 8"& 12"Directional Bores, Fire Hydrant City of Panama City Bch 850-233-5100/ Preble-

11- 019 Clara Avenue Assembly, Water Services Rish 850- 522- 0644 Yes 131, 499.00 Jan- 12

Sitework, Sanitary Sewer, By- PassPumping, Dewatering, Asphalt and

11- 020 Lift Station 17 9/2/2011 Concrete Sidewalk Restoration City of Panama City 850-872- 3015 Yes 176,921. 00 Feb- 12

Oakdale Redevelopment, Ltd. 850-769-8981/ Royal American Construction 850-769-

11- 022 Oakdale Garden Apartments Asphalt Overlay, Striping 8981 No 61, 243.00 Dec- 11

Storm Drainage, Grassing andSodding, 6", 12", 8" Watermain, City of Gretna 850-856-5257/ Preble-Rish 850-

11- 023 Gretna/Greensboro Watermain 9/28/2011 Master Meter, Tank, Concrete Work 814- 3907 Yes 977, 970.00 May- 12

11- 024 SR 4 Anderson Hauling FDOT/ Anderson Columbia 850-785-6139 No 31, 651. 00 Jan- 12

Grade, Base and Pave Hangar

Parking Lot and Apron at PCB Airport.1. 5" Asphalt 6" Base/ 2. 5" Asphalt and

11- 025 Crane Hangar 11/ 30/2011 8" Base Dean Crane, yamahadean@bellsouth. net No 31, 482.00 Feb- 12


Completion


Type 3 Inlets, Type V Inlets, Manhole, Bay County, 850-248-8270/CW Roberts18" RCP, French Drain 24" HDPE,# 57 Contracting, 850- 769-6640/ Baskerville

11- 026 MB Miller Parking 12/ 2/2011 Stone Donovan, Inc., 850-430- 1762 No 46, 427.00 Feb- 12

HIMI Real Estate No. 3, LLC, The Associate

Architects LLC, Anderson Construction

11- 027 Dr. Murshed Office 1/ 10/2012 Sitework and Site Utilities Company of North Florida, 850-215-5060 No 77, 332. 00 Apr- 12

Hancock Bank, 850-769-5261/ McNeil-Carroll

Replace existing storm drain pipe and Engineering, 850-234- 1730/W.G. Yates&11- 028 Hancock Bank 11/ 28/2011 6" concrete pavement, 24" RCP Sons Construction Co, 228-374-6011 No 121, 812. 00 Feb- 12

6" and 8" PVC Water Main, Relocation City of Marianna, 850-482- 4353/Anderson11- 029 Marianna Street Improvements 12/ 6/2011 of Existing Fire Hydrant Columbia Co., Inc., 850-526-4440 No 51, 467.00 Mar- 12

Edgewood Redevelopment, Ltd., 850-769-

4' Manholes w/ 1" Riser, Asphalt 8981/ Collins& Associates, 850- 769-

Overlay 1", Tie in ADA Ramps, 3357/ Royal American Construction Co., Inc.,

11- 030 Edgewood Garden Apts Striping, Speed Bumps, Wheel Stops 850- 769-8981 No 87, 500.00 Dec- 11

Approx. 9400 SF of Brick Paver

Parking Lot, Concrete Ribbon Curb City of Port St. Joe, 850-229-8261, Preble-11- 031 Billy Joe Rish Parking Lot 12/ 21/ 2011 and Stormwater Facilities Rish, Inc. 850-643-2771 Yes 111, 806.00 May- 12

Intake Pipe 8" and 6", Approx. 120 If 8" Florida's Gulfarium of Fort Walton Bch, FL,On- shore Portion and Tie into an 8" 850-243-9046/ McCormick Contracting

12- 011 Gulfarium Intake Pipe 2/ 7/2012 Stub out/Sitework and Debris Removal Company, Inc., 850-265-5320 No 72,989.00 Mar- 12

Wal- Mart Stores East, LP/CPH Engineers, 850-

563-1490/ Shannon Strobel& Weaver, 334-

12-014 Powell Adams Road( Wal- Mart PCB) 3/ 16/2012 Storm Water Improvements 821- 0928 No 46, 150.00 Apr- 12

Asphalt w/ Limerock Base and

Stabilized Subgrade, Concrete Paving,F-Curb, Valley Curb and Drop Curb, Randy Gardner 850-585-6280, Murray Guard,

12-015 Bla- Lock 3/31/ 2012 Striping Inc., 850-865-5213 No 32,620.00 Apr- 12

GULF COAST UTILITY CONTRACTORS

Schedule of All Uncompleted 9- 30- 12

Revised Contract Actual/ Estimated %

Job* Description of Job Contract Date Type of Work Where Located City-County OwnerlEnglCont Bond Price Completion Date Complete

09- 021 SR 85 Okaloosa 9/ 2/ 2009 Sewer Chipley, FL FDOT Chipley/Anderson Columbia No $ 576. 607.00 Sep- 12 91%

10-007 Vernon Water& Sewer 12/ 10/ 2009 Sitework, Manholes, Water& Sewer Vernon. FL FDOT/Anderson Columbia No $ 588,667.00 Sep- 12 98%

City of DeFuniak Springs 850- 892- 8500/ Peters

11- 017 DeFuniak Springs Water 9/ 14/ 2011 Water, Paving DeFuniak Springs, FL Municipal Associates 334- 793- 5378 Yes $ 3, 703, 707. 00 Sep- 12 88%

Gulf Coast Dermatology Property Group,LLC/Archiscapes. LLC, 850.835-0404/Anderson

12- 008 Gulf Coast Dermatology 1/ 16/ 2012 Sitework, Grading. Utilities and Paving Marianna- Jackson County Construction Company, 850- 215-5080 No $ 222115.00 Sep-12 86%

Site Demo, Site Clearing, Earthwork, SoilStabilization, Erosion and Sedimentation

Control. Water Distribution, SanitarySewer System, Sewer Manholes, Frames

and Covers. Storm Drainage, Base

Course, Asphalt Concrete Paving.Pavement Markings, Curbs and Wal- Mart Stores East. LP/ CPH Engineers, 850-

Sidewalks, Seal Coat. Traffic Signs and 563- 1490/Shannon Strobel& Weaver, 334- 821-

12- 009 Wal-Mart Supercenter 1/ 13/2012 Signals Panama City- Bay County 0928 No $ 516, 214. 00 Sep-12 24%

Numah, LLC/ Anderson Construction Company,

12- 010 Neuropain Center 2/ 8/2012 Sitework, Grading and Paving Panama City- Bay County 850- 215-5060 No $ 30, 047. 00 Mar- 12 100%

Gulf Coast Dermatology Property Group, LLC,Sitework, Water Distribtuion. Sanitary, 850- 233- 3376/ Anderson Construction Company,

12-012 PCB Gulf Coast Dermatology 2/ 29/2012 Storm Drainage, Pavement& Surfaces Panama City Bch- Bay County 850- 215-5060 No $ 346, 378. 00 Sep- 12 83%

Northwest FL Community Hospital, 850- 415-

Sitework, Testing, Demo. Water 8175/ Jehle-Halstead, Inc.. 850- 994-

Distribution, Sanitary, Storm Drainage, 9503/ldickelson Construction Services, Inc., 850-

12- 013 NWFL Comm Hospital 2/27/2012 Pavements 8 Surfaces Chipley- Washington County 432- 9954 No $ 223, 606.00 Sep- 12 94%

12- 021 HWY 331 T3380 8/ 27/ 2012 Directional Bores, Water, Sewer, Sanitary Walton County FDOT/Anderson Columbia, 386- 752- 7585 No $ 1, 971, 882. 00 Mar- 13 0%

6' PVC Water Main, 8" HDPE Water Main,6" Gate Valves. 6- x 6" Tapping Sleeveand Valves 6- Retainere Glands. Ductile

Iron Fittings, Pavement Replacement, City of Bonifay/Hatch Mott MacDonald, 850-763-

12- 023 Bonifay Water 9/ 13/ 2012 Asphalt Overlay Bonifay, Florida 9393 Yes $ 547, 179. 00 Jan- 13 26%

Bay Point Community Association, 850- 234-Drainage, Inlets, 18" RCP, Saw Cut, 2727/Panhandle Engineering/CW Roberts, 850-

12- 024 Baypoint Storm 8/ 10/2012 Excavate, Backfill, Trench Panama City Bch- Bay County 769-6640 No $ 75.000. 00 Oct- 12 36%

DOT Endwals, Inlets, Manholes, Pipe FDOT/RS& H, 850-265-4404/Baker Infrastructure

12- 025 SR 79 Pipe T3226 8/ 30/ 2012 Culvert, Mitered Ends Washington County Group, Inc., 912- 9646513 No $ 189, 755. 00 Dec- 12 7%

DOT Placing coastal protection, after theremoval and disposal of all existing sand-

cement riprap and other miscellaneous

12- 027 E3K45 Franklin County 8/ 27/ 2012 riprapFranklin County FDOT, 850- 415-9573 Yes $ 779,676. 00 Mar- 13 0%

18" and 18' PVC/ FPVCMDPE Sanitary City of Panama City Beach, 850- 233-

12- 028 Central FM Ext 9/ 14/ 2012 Sewer Forcemain Panama City Bch- Bay County 5100/Baskerville Donovan, Inc., 850- 230-6150 Yes $ 559, 486. 11 Jan- 13 6%

Approx. 200 Residential Water Service

12- 029 Bay Point/Palm Bay 9/ 10/ 2012 Lines Panama City Bch- Bay County City of Panama City Beach, 850. 233- 5100 Yes $ 456, 725. 00 Nov-

1122

3%

STATE OF FLORIDA

DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION

r - CONSTRUCTION INDUSTRY LICENSING BOARD 850) 487- 1395417,:j4, 1940 NORTH MONROE STREET

TALLAHASSEE FL 32399- 0783

SWEARINGTON, MICHAEL WILLIAMX•.

GULF COAST UTILITY CONTRACTORS LLCP O BOX 8170SOUTHPORT FL 32409

51ATE OF FLORIDA. AC#: e 3 ? 2 9 s:

Congratulations! With this license you become one of the nearly one million r ';° DEPARTMENT Off' ' BUSINESS- AND.,. ;.Floridians licensed by the Department of Business and Professional Regulation. s pROFESSI011 L$ SGUT,,ATION

Our professionals and businesses range from architects to yacht brokers, from fi ;

boxers to barbeque restaurants, and they keep Florida' s economy strong. CUC057185 07/ 314. 128023920

Every day we work to improve the way we do business in order to serve you better.For information about our services, please log onto www.myfloridalicense.corn : , CERT 1TNDERO EXCAV CNTR

There you can find more information about our divisions and the regulations that a SWEARINGT ST , CH L ,"QQILLIAM

impact you, subscribe to department newsletters and learn more about the GULF COAP.'Ir UTgID t IITRACToRS L

Department's initiatives:

Our mission at the Department is: License Efficiently, Regulate Fairly. Weconstantly strive to serve you better so that you can serve your customers. Is CERTIFIED under rile piovisios at ch. 489" SSThank you for doing business in Florida, and congratulations on your new license! ;

1 ti1oa sate AUG" 31, 2014 S 12073102573

DETACH HERE

THIS DOCUMENT HAS A COLORED BACKGROUND• MICROPRINTING• LINEMARK" PATENTED PAPER

AC# 62 3 729 5 STATE OF FLORIDA

DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION .CONSTRUCTION; INDUSTRY, 'LICENSING BOARD EQ# L12073102573

DATE BATCH NUMBER LICENSE

07/: 31/ 2012 128023920' CUC057185«

The ':UNDERGROUND UTILITY & EXCA I ley I

Named, below IS CERTIFIED:. rte ;_Under, the `provisions of Chaptrae,

I Expiration date AUG 31, 2014 a,

SWEARINGTON, . MICHAELGULF COAST UTILITY CONTRACTORS N 1 £$13938. HWY : 77SOUTHPORT FL 32409

a...

RICK SCOTT_ KEN LAWSON

GOVERNORSECRETARY

DLS ASPLAI . R 411 RED BY LAW

THE AMERICAN INSTITUTE OF ARCHITECTS

AIA Document A310

Bid Bond

KNOW ALL MEN BY THESE PRESENTS, that we

Gulf Coast Utility Contractors, LLC, PO Box 8170, Southport, FL 32409as Principal, hereinafter called the Principal, and

International Fidelity Insurance Company, One Newark Plaza, Newark, NJ 07102a corporation duly organized under the laws of the State of New Jersey as Surety, hereinafter called the Surety, are heldand firmly bound unto

City of Destin, 4200 Indian Bayou Trail, Destin, FL 32541as Obligee, hereinafter called the Obligee, in the sum of FIVE Percent of the amount bid

Dollars ($

for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs,executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a bid for

Marler Street Parking Lot

NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with theObligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding orContract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt paymentof labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contractand give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof betweenthe amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another partyto perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force andeffect.

Signed and sealed this 8th day of November , 2012 .

Gulf Coa tility/-' ntractors_J.L-C

f( 9•LC . nv -

PI, clpal _ Seal)1Vi

Witness)

Mike ton, Managing Member

7l{ al7v Insurance Company

L. Dale Waldorff, Attorn - in- Fact

Florida Licensed R dent Agent

AIA DOCUMENT A310- BID BOND- AIA- FEBRUARY 1970 ED- THE AMERICAN INSTITUTE OF

ARCHITECTS 1735 N. Y. AVE. N. W. WASHINGTON, D. C. 20006

G- 23248-A

Tel( 973) 624- 7200 IPOWER OF ATTORNEY

INTERNATIONAL FIDELITY INSURANCE COMPANY x

HOME OFFICE: ONE NEWARK CENTER, 20TH FLOORNEWARK, NEW JERSEY 07102-5207

KNOW ALL MEN BY THESE PRESENTS: That INTERNATIONAL FIDELITY INSURANCE COMPANY, a corporation organized and existinglaws ofthe State of New Jersey, and having its principal office in the City of Newark, New Jersey, does hereby constitute and appoint

PAUL A. LOCASCIO, PAMELA L. JARMAN, SHEREE W. LEWIS, C. DANIEL HARE, K. WAYNE WALKER,L. DALE WALDOFF, BENJAMIN H. FRENCH

Fort Walton Beach, FL.'

its true and lawful attorney( s)- in- fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undertakings, contracts of indemnity andother writings obligatory in the nature thereof, which are or may be allowed, required or permitted by law, stature, rule, regulation, contract or otherwise, andthe execution of such mstrument( s) in pursuance of these presents. shall be as binding upon the said INTERNATIONAL FIDELITY INSURANCECOMPANY, as fully and amply, to all intents and purposes. as if the same had been duly executed and acknowledged by its regularly elected officers at itsprincipal office.

This Power of Attorney is executed, and may be revoked, pursuant to and by authority of Article 3- Section 3. of the By-Laws adopted by the Board ofDirectors of INTERNATIONAL FIDELITY INSURANCE COMPANY at a meeting called and held on the 7th day of February. 1974.

The President or any Vice President. Executive Vice President. Secretary or Assistant Secretary, shall have power and authority1) To appoint Attorneys- in- fact, and to authorize them to execute on behalf of the Company, and attach the Seal of the Company thereto. bonds and

undertakings, contracts of indemnity and other writings obligatory in the nature thereof and.

2) To remove, at any time, any such attorney- in- fact and revoke the authority given.

Further. this Power of Attorney is signed and sealed by facsimile pursuant to resolution of the Board of Directors of said Company adopted at a meetingduly called and held on the 29th day of April, 1982 of which the following is a true excerpt:

Now therefore the signatures of such officers and the seal of the Company may be affixed to any such power of attorney or any certificate relating thereto byfacsimile. and any such power of attorney or certificate bearing such facsimile signatures or facsimile seal shall he valid and binding upon the Company and anysuch power so executed and certified by facsimile signatures and facsimile seal shall be valid and binding upon the Company in the future with respect to anybond or undertaking to which it is attached.

c.U1Y/ 4' IN TESTIMONY WHEREOF, INTERNATIONAL FIDELITY INSURANCE COMPANY has caused this instrument to beQ signed and its corporate seal to be affixed by its authorized officer, this 16th day of October, A. D. 2007.

kQ o

P Z INTERNATIONAL FIDELITY INSURANCE COMPANY

SEALC3

9rti

STATE OF NEW JERSEY

y 4' © County of Essex

lH/ Secretary

On this 16th day of October 2007, before me came tae individual who executed the receding instrument, to me personally known, and, being by me dulysworn, said the he is the therein described and authorized officer of the INTERNATIONAL FIDELITY INSURANCE COMPANY; that the seal affixed to

said instrument is the Corporate Seal of said Company; that the said Corporate Seal and his signature were duly affixed by order of the Board of Directors ofsaid Company.

owl 4411 a„ R,,,

i.ei VAS ' fF IN TESTIMONY WHEREOF, I have hereunto set my hand affixed my Official Seal,j" _ j'., at the City of Newark. New Jersey the day and year first above written.

IlillA-• 40 : = ine; - 1c____c" , aUBL`G c .i• ..:..

y ,NEVI

4. A NOTARY PUBLIC OF NEW JERSEYi'

or„1: 44, 4++`' My Commission Expires March. 27, 2014

CERTIFICATION

I. the undersigned officer of INTERNATIONAL FIDELITY INSURANCE COMPANY do hereby certify=that I have compared the foregoing copy of thePower of Attorney and affidavit, and the copy of the Section of the By- Laws of said Company as set forth in said Power of Attorney, with the ORIGINALS ONIN THE HOME OFFICE OF SAID COMPANY, and that the same are correct transcripts thereof, and of the whole of the said originals. and that the said Powerof Attorney has not been revoked and is now in full force and effect

IN TESTIMONY WHEREOF. I have hereunto set my hand this 8th - day of November 2012

er4,4itifq,,/4Assistant Secretary

CITY OF DFSTIN, FLORIDA

REQUEST FOR BIDS( RFB) NO. 13- 44- PS,MARLER STREET PARKING LOT CONSTRUCTION

BID FORM


Company: Gulf Atlantic_constructors,

Address: 650 W 04 kf i e l d Rd

ity& state: Pensacola, Fl. __ zip Code: 32503

Telephone:( )( 8511) 11. 77—MRS Fax:( )( 850) 479- 2788

Number of Years in flusine s:___..4Q Email BBauer@gayinc. net

PART I I Bidding RFB No. 13- 04- PS, Marler Street Parking Lot Construction, as follows:

The Scope of Work will include site grading, paving, striping, 10' wide shared use pathways, arealighting, transit stop, bicycle facilities, landscaping and stormwater facilities as per 9 civil sheets and 46additional specification pages. The transit stop slnucture includes 9 civil sheets and I supplementalspecification page. This project shall be completed within 120 calendar days of the Notice to Proceed.

JTEN1 QUANTITY UNIT PRICE

I. Mader Street Parking LotConstruction Grand Total $ 44224,0.00

From attachment N3)

Rid Alternate 01

ITEM QUANTITY UNI"I' PRICE

1. Transit StopStructure Lump Sum S Co 1, 150. 00

Addenda:

The above signed hereby acknowledges receipt of the following Addenda, Wally, issued during theBidding period:

ADDENDUM NO. DATED----- —

ADDENDUM NO. DATED

ADDENDUM NO. DATED

To ensure responsiveness, you must submit this form and the mandatoryinformation listed in Section III,

9

City of Destin, Horida

RFB No, 13- 04- PS, Mailer Street Parking Lot ConstructionPage 2 of 2, Bid Form

PART 111 Certifications:

in accordance with your request for Bids, instructions and specifications, attached hereto, and subject toan conditions thereof, I ( we), the undersigned, hereby propose and agree if this Bid is accepted, tocontract with the City ofDestin, Florida to construct any items or furnish any service requested herein anddeliver same without additional cost to the City of Destin at the specified location for the quotations listedabove.

the undersigned further declares that he/she has carefully examined the specifications referenced on thisBid Form and is thoroughly familiar with them and their provision(s). He further declares that no otherperson than the Bidder herein named has any interest in this Bid or in the contract to be executed, and thatit is made without any connection with any other person( s) making Bid for the same articles, and it is inall respects fair and without collusion and fraud.


Nance and Title ofAuthori d Re es ntativ B r• Bauer

Signature: Print or Type)

Date of Bid: Nnvnraher 8, 2012

Note: See RFB Section I11, Bid Requirements, and attach all required information to Bid form.

The City of Destin reserves the right to reject any and all Bids or portions thereof, to waive minor defectsin the process and to accept the Bid or any combination of Bid Items or take any other actions deemed bythe City to be in the City's best interest. The City also reserves the right to assign additional work to thesuccessful Bidder based upon their Bid proposal or negotiation as may be necessary to meet grant fundingor completion requirements.

EM) OF BID FORM

1 0

ATTACHMENT# 1

CiTY OF DESTIN, FLORIDA

REQUEST FOR RIDS( RFB) NO. 13- Q4- PS,1MARLER STREET PARKING LOT CONSTRUCTION

SWORN STATEMENT UNDER SECTION 287, 133( 3)( A)FLORIEA$ TAIVIES, ON PUBLIC ENTITY CR IMES

TFHIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICERAUTHORIZED TO ADMINISTER OATHS.

1. his sworn statement is suhinhtcd ith Bid, Proposal or Contract Bi d- Mar ler St Parking_ Lot

Fhi sworn statement is submitted for Gulf Atlantic Constructors, _IIic,, _whosebusiness address is 650 W Oakfield Rd. Pensacola, Fl. 32503

and( if applicable) Federal Employer Identification Number( FEIN) is 59- 1426633 ( lithe entity has noFEIN, include the Social Security Number of the individual signing this sworn statement:

3. My name is moron jiajier and my relationship to the entity namedabove isMS.c.c._...1,T.r.e.as ..__._

4. I understand that a " public entity crime" as defined in Paragraph 287. 133( aXg). [ lorjslr 5l4141 .., means a

violation of any state or federal law by a person with respect to and directly related to the transaction of businesswith any public entity or with an agency or political subdivision of any other state or with the United States,including, but not limited to, any bid or contract for goods or services to be provided to any public entity or anyagency or political subdivision of any other state or of the United States and involving; antitrust, fraud, theft,. bribery,collusion, racketeering, conspiracy, or material misrepresentation.

5. I understand that " convicted" or " conviction" as defined in paragraph 287, 133( a)( b). FloriliikStatutes,

means finding of guilt or a conviction ofa public entity crime with or without an adjudication ofguilt, in any federalor state trial court of records relating to charges brought by indictment or information after July I. 1984, as a resultofa jury verdict, non jury trial, or entry ofa plea of guilty or nolo contendere,

6. I understand that an" affiliate" as defined in Paragraph 287. 133( 10J. Florida Statutes. means:

1. A predecessor or successor ofa person convicted ofa public entity crime; or

2. An entity under the control of any natural person who is active in the management of the entity and whohas been convicted of a public entity crime. The term " affiliate" includes those officers, directors, eve.cutivcs,partners, shareholders, employees, members, and agents who are active in the management of an affiliate. Theownership by one of shares constituting a controlling income among persons when not for fair interest in anotherperson, or a pooling of equipment or income among persons when not for fair market value under a lengthagreement, shall be a prima facie case that one person controls another person. A person ssho seas knowinglyconvicted ofa public entity crime, in Florida during the preceding 36 months shall be considered an affiliate,

11

City of Destin, Florida

RFEi No. 13- 04- PS Mailer Street Parking Lot ConstructionPage 2 of?, Attachment r? I. Public Entity Crimes Statement

7. I understand that a ' person" as defined in Paragraph 287. 133( )( e), Florida Stgtut . means any natural

person or entity organized under the laws of the state or of the United States with the legal poster to enter into abinding contract for provision of goods or services let by a public entity, or which otherwise transacts or applies totransact business with a public entity The term " person" includes those officers, directors. executives, partners,shareholders, employees, members, and agents who are active n management of an entity_

8. Based on information and belief, the statement which I have marked below is true in relation to the entity

submitting this sworn statement. ( Please indicate which statement applies)

x _Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners,shareholders, employees, members, or agents who are active in management( tithe entity, nor affiliate of the entity

have been charged with and convicted of a. public entity crime subsequent to July 1, 1989.

The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners,shareholders, employees, members, or agents who are active in management C) t the entity or an affiliate of the entityhas been charged with and convicted of a public entity crime subsequent to July 1. 1989.( Please attach a copy ofthefinal order)

The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding beforea hearing officer of the State of Florida, Division of Administrative flearings, The final order entered by the hearingofficer determined that it was in public interest to remove the person or affiliate From the convicted vendor list.Please attach a copy of the final order)

The person or affiliate has not been placed on the convicted vendor lis Please describe any action taken by,

or pending with, the Department ofGeneral Services_)

LucySignature)

Date: x,_1.08..-.2012

Si A l E OF FLORIDA

COONl'YOF C5aOs_ b( a_

PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me,affixed his her signature at the space provided above on this "

b4' day of l•.1 e si 20 i 2- , and is

personally to ee, or has provided _ as identification.

ct C -

Notary Public

My Commission expires:

1C= cl1 L' 1J

yo'"46. Notary' p ,, State of Florida

JlfUanem Rap` My Commission

dfordEE140924toe n Expires 10/24/ 2015

12

ATTACHMENT# 2

CITY OF DESTIY, FLORIDA

REQUEST FOR BIDS ( REB) NO. 113- 04- PS,


DRUG- FREE WORKPLACE, CERTIFICATION

The below signed Bidder certifies that it has implemented a drug- free workplace program. In order to have a drug-free workplace program, a business shall:

1. Publish a statement notifying employees that the unlaw fill manufacture, distribution, dispensing, possession, oruse of a controlled substance is prohibited in the workplace and specifying the actions that will be taken againstemployees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling rehabilitation and employee assistance programs and the penaltiesthat may be imposed upon employees for drug abuse violations_

3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy ofthe statement specified in subsection I.

4. In the statement specified in subsection 1., notify the employees that, as a condition of working can thecommodities or contractual services that are under bid, the employee will abide by the terms of the statement andwill notify the employer of any conviction of or plea of guilty or nolo contendere to any violation occurring in theworkplace no later than five( 5) working days after such conviction,

Impose a sanction on, or require the satisfactory participation in drug abuse assistance or rehabilitation programif such is available in the employees community, by any employee who is convicted.

6. Make a good faith effort to continue to maintain a drug- free workplace through implementation of this section.

As the person authorized to sign this statement. I certify that this firm complies fully with the above drug- freeworkplace requirements.

CO> IPANY:Gulf AtlanticConstr, ctor_4 Inc.

ADDRESS: 650 W Oakfield Rd . ,._...._

C_ iI Y: a- . e . ATE:. F 1 LIP CODE: 32503

TELEPHONE NU MBE : 8 . 1 _ 77- _: 8..__- ---_.--

SIGNATURE: i ' e DATE: 11- 08- 2012._-_

NAML(' I YPC-D OR PRINTED): Byror_,Ba_Uer

TITLE: Sec./ Trea

13

ATTACHMENT 3CITY OF DESTIN

MAKER STREET PARKINGITEMIZED BID BREAKDOWN UNIT

ITEM QTY UNIT PRICE TOTAL

MOBILIZATIONIIIIMEIIIIIIIMEIII 28,05S.00 24,555.o0

DEMOLITION

REMOVAL OF ASPHALT1 hDEMO FENCE

S• oo 6,500.00I NM 150.00 150. 00REMOVE AND STOCK PILE CRUSHED CONCRETE 4" TK 1 LS t 9So4o / 95o.00REMOVE AND STOCK PILE CRUSHED CONCRETE 6" TK IIIIMIIIIIIIMI 3 82.00 irafriREMOVE RUBBER WHEELSTOPS 1 soo.00 500.00

REMOVE BLOCK RETAINING WALL 1 r so.oo 60. 00DEBRIS HAULING

I LS 95o.o0 WiareiCLEAR AND GRUB000. 005. 5,000. 00

TOTAL: / 4 925.00

ASPHALT PAVEMENT CONCRETE MISC1. 5" ASHHALT PAVING TYPE SP 12. 5 1 LS So 000.00 0 000. oo6" CRUSHED CONCRETE BASE i11111111112" TYPE B STABILIZATION 1 LS 13 9 0. 0o / 3 960.0018" CONC, CURB AND GUTTER 1 IMIll ZSWoo.00 Zs 700.00CONCRETE RIBBON CURS 1 IS /, 35 . o0 t,35o.0010' CONCRETE SIDEWALK Mader Street 1 LS r7soo.00 oo. 005' CONCRETE SIDEWALK 1 LS # 400.0o 4400. 00REINSTALL RUBBER WHEELSTOPS 100 EA 28.5o 2,95-o.00NEW RUBBER WHEELSTOPS 50 EA Soo 3 250.o0BIKE RACK 1 b5o.00 /, 450.00MOT- MARLER STREET 1 IN 2 o. 00 250.00BENCH( Marler Street) 5 EA (, 925.00 9,62500TRASH RECEPTACLE( Mader Street) 5 EA /, f,5.00 7,475; ooLAYOUT

1 LS t2,5oo.00 / Z„Soo. 00TESTING1 LS 5,000.00 5-,o00. 00

TOTAL: 233,775: 0,SITE STRIPING& SIGNAGE

PAINT STRIPING PARKING•REFLECTORIZED PAINT white 1 LS 2,Jbo. 00 2, 14,o. 00HANDICAP STRIPING AND SYMBOL REFLECTORI2ED blue 1 LS 475.00 415-.00STOP BAR- THERMOPLASTIC 2 EA ls'goo 3to.00STOP SIGN 2 EA 2zo.00 440.00HANDICAP SIGN 6 EA 535.oo 3, 2 iD,00PUBLIC PARKING SIGNS ALLOWANCE 1 LS 5,000.00

STORMWATER COLLECTION SYSTEMTOTAL: / 2, 595.o0

F.D.O.T. TYPE" C" INLET ( TIE TO EXISTING CONC PIPE) 1 EA - !, 650.00 /, 85o.00 .F, D.O.T, TYPE" C" INLET w/ SKIMMER 2 EA 2,ego.00a6/ 00.00181

NYLOPLAST DRAIN BASIN w/ DOME GRATE 2 EA /( 4so.00 2,90o.00 _18" HDPE PIPE DUAL WALL 1 LS /, 475-.00 I,4-7g,oo15" HOPE PIPE DUAL WALL 1 LS 5,850.0o S,85o.0015"RCP 1 LS do 115" CONC. MITERED END SECTIONS 2 EAc" fi7j:

o 1,e75.op

18" CONC. MITERED END SECTIONS7ZS. 1, 350.00

2 EA 725.00 4450.00DRY RUBBLE RIP RAP 1 LS 375 00 376. o0TIE 15' RCP TO EXISTING FOOT INLET 1 LS /, 55o.0o /, 550. a* _4" SCFI40 CONDUIT 1 LS 2,Soo. 00 2, Soo. 00

TOTAL: 25,075.Do14 10/ 16/ 2012

ATTACHMENT 3CITY OF OESTIN


ITEMIZED BID BREAKDOWN

LANDSCAPE AND IRRIGATION

1 NMI 950.00 5 0.00

SITE TREES AND SHRUBS 7 z6o•ao 17, 250. 00IRRIGATION COMPLETE 95-0.op 9 950. 00

CONNECT TO EXISTING IRRIGATION ON MT. DRIVE LS 1, 550 oo , o. 00

SOD ALL DISTURBED AREAS- BERMUDA t- 750.00 t 9 750. 00

TOTAL:„ 5o,4.50.o0

EARTHWORK AND EROSION CONTROL

EARTHWORK CUT TOFILL 1 LS G,Soo•oo 6,500.00EARTHWORK BORROW 1 LS 14- oa.co 11- 300.00

EARTHWORK EXCESS i L vzg.00 1, 725.0°

EROSION CONTROL 1 IS zuwoo ! o 000•oo

TOTAL: 28,525.00

E DOT IMPROVEMENTS

MOT 1 LS 2, 600.00 2 00.00

REMOVE CONCRETE APRON 1 IS 750.00 75'o.00

REMOVE CONCRETE CURB AND GUTTER 1 LS Soo. oo 600.00

2.5" ASHPALT PAVING TYPE SP 12.5 1 LS 4,15o.00 4,150. oo

10" LIMEROCK BASE 1 LS 4,335.00 4,331:0012" TYPE B STABILIZATION 1 LS 2950.00 2,960.00

TACK COAT 1 LS 250.00 250.00

PRIME COAT 1 IS 251D. co ZSo. 00

TYPE' F' CURB AND GUTTER 1 LS 6,200. 00 4,200, 00

CONCRETE DROP CURB 1 LS 4,zso.00 . drtZso. 00 ,

CONCRETE BUS SHELTER PAD 8" CONC. 1 LS 1 3500. 00 3,5°0. 0010' CONCRETE SIDEWALK 1 LS / 0,250. 00 to, ZSo•00

HANDICAP RAMPS WI DETECTABLE WARNING 2 EA 41 0. 00 820.00_

CROSSWALK THERMOPLASTIC 1 LS 89o.a) 890.00

PAINT STRIPING THERMOPLASTIC 1 LS - 75.00 775:00

BUS STOP SIGN 1 EA t 9o. oo / 90.00

TESTING 1 LS ', Soo. 00 /, Soo. oo

TOTAL: 444', 34,0. 00

GRAND TOTAL: 4'42, 21o0, Oo

BID ALTERNATE 18US SHELTER COMPLETE 1 J LS 14l, rso•oo I C.t,t5o.o0

15 10/ 1612012

THIS DOCUMENT HAS A COLORED BACKGROUND• MICROPRINTING• LINEMARKTM' PATE EE PAPER

1# 6194529STATE OF FLORIDA

DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATIONCONSTRUCTION INDUSTRY LICENSING BOARD

SEQ# L12071001034

DATE BATCH NUMBER LICENSE NBR

07/ 10/ 2012 118190655 CGC061257

the GENERAL CONTRACTORTamed below IS CERTIFIED

Jnder the provisions of Chapter 489 FS.Expiration date: AUG 31, 2014

CADDELL, PAMELA HUNTGULF ATLANTIC CONSTRUCTORS INC650 W OAKFIELD ROADPENSACOLA FL 32503

RICK SCOTT KEN LAWSON

GOVERNOR SECRETARY

DISPLAY AS REQUIRED BY LAW

Form W-9 Request for TaxpayerRev. November 2005) Taxpayer Give form to the

Department of the Treasury Identification Number and Certification requester. Do notInternal Revenue Service send to the IRS.

Name( as shown on your income tax return)

cGULF- ATLANTIC CONSTRUCTORS, INC.C'-

Business name, if different from above0

o Ntt o Individual/ yy(V" u Check appropriate box: p' Sole proprietor L"J Corporation Partnership Other Exempt from backupa u withholdingc

c

Address( number, street, and apt. or suite no.) Requester's name and address( optional)650 W OAKFIELD RD.

U

UCity, state, and ZIP code

a PENSACOLA FL 32503rn

a List account number(s) here( optional)CO

Part I Taxpayer Identification Number (TIN)

Enter your TIN in the appropriate box. The TIN provided must match the name given on Line 1 to avoid Social security numberbackup withholding. For individuals, this is your social security number( SSN). However, for a residentalien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is ------`------`--------------- t-----------------L----_your employer identification number( EIN). If you do not have a number, see How to get a TIN on page 3. or

Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose Employer

identifcfationn numberto enter.

51

9+ 1 I 6I pPart' II Certification

IJnder penalties of perjury, I certify that:1.

The number shown on this form is my correct taxpayer identification number( or I am waiting for a number to be issued to me), and2. I am not subject to backup withholding because:( a) I am exempt from backup withholding, or( b) I have not been notified by the InternalRevenue Service( IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or( c) the IRS hasnotified me that I am no longer subject to backup withholding, and3. I am a U. S. person( including a U. S. resident alien).

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backupwithholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply.For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirementarrangement( IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you mustprovide your correct TIN. ( See the instructions on page 4.)

Sign

i Signature of _ (

Here U. S. person r

1"--472_.-C Date ,.. 9

Purpose of FormAn individual who is a citizen or resident of the United

A person who is required to file an information return with the States,IRS, must obtain your correct taxpayer identification number A partnership, corporation, company, or associationTIN) to report, for example, income paid to you, real estate created or organized in the United States or under the lawstransactions, mortgage interest you paid, acquisition or of the United States, orabandonment of secured property, cancellation of debt, or

Any estate ( other than a foreign estate) or trust. Seecontributions you made to an IRA.

Regulations sections 301. 7701- 6(a) and 7( a) for additionalU. S. person. Use Form W- 9 only if you are a U. S. person information.including a resident alien), to provide your correct TIN to the

Special rules for partnerships. Partnerships that conduct aperson requesting it ( the requester) and, when applicable, to: trade or business in the United States are generally required1. Certify that the TIN you are giving is correct (or you are to pay a withholding tax on any foreign partners' share ofwaiting for a number to be issued), income from such business. Further, in certain cases where a2. Certify that you are not subject to backup withholding, or Form W- 9 has not been received, a partnership is required to

3. Claim exemption from backup withholding if you are a presume that a partner is a foreign person, and pay theU. S. exempt payee. withholding tax. Therefore, if you are a U. S. person that is a

In 3 above, if applicable, you are also certifying that as a partner in a partnership conducting a trade or business in theU. S. person, your allocable share of any partnership income United States,

our U. S.

provide Form W v

i

the partnership

yfrom a U. S. trade or business is not subject to theestablish your . S. status and avoid withholding on your

withholding tax on foreign partners' share of effectivelyshare of partnership income.

connected income. The person who gives Form W- 9 to the partnership forNote. If a requester gives you a form other than Form W- 9 to purposes of establishing its U. S. status and avoidingrequest your TIN, you must use the requester' s form if it is withholding on its allocable share of net income from thesubstantially similar to this Form W- 9. partnership conducting a trade or business in the United

States is in the following cases:For federal tax purposes, you are considered a person if youare: The U. S. owner of a disregarded entity and not the entity,

Cat. No. 10231X Form W- 9 ( Rev. 11- 2005)

GULF - ATLANTIC CONSTRUCTORS , INC .

CURRENT JOB LIST AS OF 07 NOV 2012

ESTIMATE COMPLETION PROD

JOB NO. DESCRIPTION OWNER DUE DATE DATE PAYROLL MGR

0913 GODWIN SANITATION FACILITY ECUA 25 TH 120 CD N/ C BB

0915 KUPFRIAN PARK ESCAMBIA COUNTY 25 TH 270 CD N/ C BB

0917 UNIVERSITY TOWN PLAZA SIMON PROPERTY GROUP 25 TH 270 CD N/ C BB

0919 ENTRY CONTROL NAVAL HOSPITAL GATEKEEPER, INC 25 TH 15 CD C BB

0920 SACRED HEART BED TOWER EXP BROWN CONSTR OF NWF 25 TH ASAP N/ C BB

0921 BAYLEN/ SPRING 2- WAY CONVERSION CITY OF PENSACOLA 25 TH 90 CD N/ C BB

0922 MAY ROAD EGLIN AFB MIDBAY BRIDGE AUTHORITY 25TH 263 CD N/ C BB

0923 FWB PUMP STATION NO. 1 WHARTON- SMITH, INC 25TH 480 CD C BB

W. O. NO.

012- 121 COTTAGES OF ASHLAND BROWN CONSTR OF NWF 25 TH ASAP N/ C BB

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4


REQUEST FOR BIDS( RFB) NO. 13- 04-PS, COMARLER STREET PARKING LOT CONSTRUCTION

BID FORM


Company: C. W. Roberts Contracting, Inc .

Address: 3372 Capital Circle NE

ity& State: Tallahassee, FL Zip Code: 32308

Telephone:( ) 850- 385- 5060 Fax:() 850- 880- 6158

Number ofYears in Business: 36 Email criley@cwrcontracting. com

PART H Bidding RFB No. 13- 04-PS, Marler Street Parking Lot Construction, as follows:

The Scope of Work will include site grading, paving, striping, 10' wide shared use pathways, arealighting, transit stop, bicycle facilities, landscaping and stormwater facilities as per 9 civil sheets and 46additional specification pages. The transit stop structure includes 9 civil sheets and 1 supplementalspecification page. This project shall be completed within 120 calendar days of the Notice to Proceed.


1. Marler Street Parking Lot eConstruction Grand Total $ 4433 01-7

From attachment# 3)

Bid Alternate# 1


1. Transit Stop eo

Structure Lump Sum 60, 0o°

Addenda:

The above signed hereby acknowledges receipt of the following Addenda, if any, issued during theBidding period:

ADDENDUM NO. DATED

ADDENDUM NO. DATED

ADDENDUM NO. DATED

To ensure responsiveness, you must submit this form and the mandatoryinformation listed in Section III.

9

City ofDestin, FloridaRFB No. 13- 04-PS, Marler Street Parking Lot ConstructionPage 2 of 2, Bid Form

PART III Certifications:

In accordance with your request for Bids, instructions and specifications, attached hereto, and subject toall conditions thereof, I ( we), the undersigned, hereby propose and agree if this Bid is accepted, tocontract with the City of Destin, Florida to construct any items or furnish any service requested herein anddeliver same without additional cost to the City of Destin at the specified location for the quotations listedabove.

The undersigned further declares that he/ she has carefully examined the specifications referenced on thisBid Form and is thoroughly familiar with them and their provision(s). He further declares that no other

person than the Bidder herein named has any interest in this Bid or in the contract to be executed, and thatit is made without any connection with any other person( s) making Bid for the same articles, and it is inall respects fair and without collusion and fraud.


Name and Title of '

t•rized R- =,tentative: Charles W. Roberts, III

W' Print or Type)

Signature: /"......-- ' 4, 0

Date of Bid: November 8, 2012

Note: See RFB Section III,Bid Requirements, and attach all required information to Bid form.

The City of Destin reserves the right to reject any and all Bids or portions thereof, to waive minor defectsin the process and to accept the Bid or any combination of Bid Items or take any other actions deemed bythe City to be in the City's best interest. The City also reserves the right to assign additional work to thesuccessful Bidder based upon their Bid proposal or negotiation as may be necessary to meet grant fundingor completion requirements.

END OF BID FORM

10

C.W. ROBERTS CONTRACTING, INC.

September 30, 2011

Contracts and Subcontracts Completed in the Past Three Years

Type of Work Location of Project Year Official Contract Contract Amount

ROADWAY CALHOUN CO, FL 2009 Calhoun County SR 73 16, 479, 383

ROADWAY WASHINGTON CO, FL 2009 Washington- Farifield CR 166 527, 203

ROADWAY Franklin County, FL 2009 Franklin County SR 30( US 98) 10, 675, 259

ROADWAY Franklin County, FL 2009 Bike Path 530, 946

ROADWAY Franklin County, FL 2009 Flatwoods Road 1, 998, 169

ROADWAY GADSDEN CO. FL 2009 Quincy Airport taxilanes 165, 182

ROADWAY CALHOUN CO, FL 2009 Blountstown Roadway 239, 436

SITEWORK& PAVING LIBERTY CO, FL 2009 Liberty County CR67A 412, 380

ROADWAY CALHOUN CO, FL 2009 Calhoun County Group I 534, 532

ROADWAY CALHOUN CO, FL 2009 Calhoun County Group 2 483, 569

ROADWAY LIBERTY CO, FL 2009 Liberty Schools 777, 810

ROADWAY LIBERTY CO, FL 2009 Durham Road SCRAP 177, 794

ROADWAY LIBERTY CO, FL 2009 Bluff Road Boat Ramp 340, 715

ROADWAY Franklin County, FL 2009 Gulf Beach Drive SCOP Franklin County 1, 561, 124

ROADWAY CALHOUN CO, FL 2009 Mt Olive Cemetery Road 479, 378

ROADWAY CALHOUN CO, FL 2009 Calhoun County I1th Street 297, 780

ROADWAY LEON CO, FL 2009 Joint Venture- M, Inc& CWRC 7, 692, 224

ROADWAY LEON CO, FL 2009 Leon County SRIO Westfield 3, 798, 169

ROADWAY LEON CO, FL 2009 Leon County- asphalt in place 1, 894, 501

ROADWAY LEON CO, FL 2009 Leon County SR 8 41, 638, 785

ROADWAY Jefferson Co, FL 2009 Jefferson County 2, 151, 822

ROADWAY Jefferson Co, FL 2009 Jefferson Road 833, 134

ROADWAY Franklin County, FL 2009 Franklin County CR 370 2, 086, 307

PAVING LEON CO, FL 2009 Wal-Mart Tallahassee 353, 133_

ROADWAY Franklin County, FL 2009 Sands Park Sortwater Facility 350,469

ROADWAY Franklin County, FL 2009 Marshes Sands Road 533, 490

ROADWAY Franklin County, FL 2009 Franklin County CR 376 264,071

ROADWAY Walton County, FL 2009 Destin Crystal Beach Drive 1, 052,456

ROADWAY Walton County, FL 2009 Airport Road- City ofDestin 7, 610,434

ROADWAY OKALOOSA COUNTY, FL 2009 Okaloosa County SR 30 14, 581, 426

ROADWAY OKALOOSA COUNTY, FL 2009 Maingate& Soundside 143, 993

ROADWAY OKALOOSA COUNTY, FL 2009 Eglin Paving Option Year 2 3, 594,987

ROADWAY Walton County, FL 2009 Walton County Roadway 1, 574,290

PAVING OKALOOSA COUNTY, FL 2009 LA Excavation 53, 183

PAVING OKALOOSA COUNTY, FL 2009 Eglin Site& Utility 41, 574

ROADWAY OKALOOSA COUNTY, FL 2009 Okaloosa Airport Apron 1, 525, 750

ROADWAY OKALOOSA COUNTY, FL 2009 Design Build EOD Complex EAFB 105, 733

ROADWAY OKALOOSA COUNTY, FL 2009 City ofFt Walton Beach 89,835

ROADWAY Holmes County, FL 2009 Holmes County Asphalt 40,332

ROADWAY Walton County, FL 2009 Pompano St Improvements- Walton County Bd 550, 188

ROADWAY Holmes County, FL 2009 Holmes County Roping Road Emergency 250,922

ROADWAY Sumter County, FL 2009 Sumter County SR 93 9, 550,240

ROADWAY Citris County, FL 2009 Citrus County- Hewitt Contracting 1, 599,903

ROADWAY Citris County, FL 2009 Inverness Airport 162,910

ROADWAY Citris County, FL 2009 Hewitt-Leesburg Runway 13 303, 472

ROADWAY Marion County, FL 2009 Marion County SR 35 1, 992, 270

ROADWAY Marion County, FL 2009 Apiary Road Lake 414, 865

ROADWAY Sumter County, FL 2009 Sumter County CR 470 2, 541, 027

ROADWAY Sumter County, FL 2009 SO Dewy Robbins Rd. Lake 229,000

ROADWAY Sumter County, FL 2009 Town ofLady Lakes 81, 800

ROADWAY Sumter County, FL 2009 Oakland Hills Sumter 246,945

ROADWAY Bay County, FL 2009 Hauser Road Improvements- East Bay 559,302

SITEWORK& PAVING Bay County, FL 2009 Magnolia Plantation 471, 192

ROADWAY Bay County, FL 2009 West Bay Bridge- APAC 3, 034,049

SITEWORK& PAVING Bay County, FL 2009 Coastal Palms Village 856,623

ROADWAY Bay County, FL 2009 Bay County SR 30 22A Tumlunes 116,000

ROADWAY Bay County, FL 2009 Bay County Laurie Ave Paving 496,461

ROADWAY WASHINGTON CO, FL 2009 Washington County Open Creek SR77 166,942

SITEWORK& PAVING Bay County, FL 2009 Trade Winds Condo 77,776

ROADWAY Bay County, FL 2009 City of Callaway paving 298,499

ROADWAY Bay County, FL 2009 Park Dr A Stone Memorial St. State Park 249,900

ROADWAY Bay County, FL 2009 BPCA Paving& Drainage- Bay Point 382, 630

SITEWORK& PAVING Bay County, FL 2009 L& R Basin Seven 782, 648

SITEWORK& PAVING Lee Co., FL 2009 Judd Creek 737, 524

SITEWORK& PAVING Lee Co., FL 2009 Everest Pkwy WRF Modification 252, 872

SITEWORK& PAVING Lee Co., FL 2009 Park Center 798, 203

ROADWAY Lee Co., FL 2009 DelPrado Widening Phase II 4,572, 817

SITEWORK& PAVING Lee Co., FL 2009 LaPlaya Golf Maint. Facility 68,416

SITEWORK& PAVING Lee Co., FL 2009 In South Center 371, 423

SITEWORK& PAVING Lee Co., FL 2009 Faith United Methodist Church 571, 253

SITEWORK& PAVING Lee Co., FL 2009 First Street Village Townhomes 183, 889

SITEWORK& PAVING Lee Co., FL 2009 Chili' s East Naples 161, 345

SITEWORK& PAVING Lee Co., FL 2009 Daniels Showroom 648, 082

SITEWORK& PAVING Lee Co., FL 2009 Carissa Commerical Park 2, 203, 044

SITEWORK& PAVING Lee Co., FL 2009 Andrea Lane Warehouse 150, 109

SITEWORK& PAVING Lee Co., FL 2009 Golden Palms Motorcoach Estate 277, 840

SITEWORK& PAVING Lee Co., FL 2009 Dicks Sporting Goods- GCTC 318, 806

SITEWORK& PAVING Lee Co., FL 2009 Croci Building 643, 056

SITEWORK& PAVING Lee Co., FL 2009 Mariners Cove 116, 626

SITEWORK& PAVING Lee Co., FL 2009 Estates at Entada 158,993

SITEWORK& PAVING Lee Co., FL 2009 Veteran's Ramp Improvements 275, 122

SITEWORK& PAVING Lee Co., FL 2009 Crestview Apartments 69,430

SITEWORK& PAVING Lee Co., FL 2009 Naples Community Hospital 67. 272

SITEWORK& PAVING Lee Co., FL 2009 Local Neighborhood Distr. S/ W 1, 018, 746

SITEWORK& PAVING Lee Co., FL 2009 Tuscan Place 199. 708

SITEWORK& PAVING Lee Co., FL 2009 Naples Daily News Offices 1, 857, 059

SITEWORK& PAVING Lee Co., FL 2009 M& D Metro I 107, 979

SITEWORK& PAVING Lee Co., FL 2009 Collier County Sheriff Facility 1, 040, 243

SITEWORK& PAVING Lee Co., FL 2009 Sandalwood Subdivision 58, 088

SITEWORK& PAVING Lee Co., FL 2009 FedEx Parking Lot 83, 576

SITEWORK& PAVING Lee Co., FL 2009 Pine Ridge Government Complex 1. 684, 323

C.W. ROBERTS CONTRACTING, INC.September 30, 2011



SITEWORK& PAVING Lee Co., FL 2009 Reserve at Eden Gardens 101, 219SITEWORK& PAVING Lee Co., FL 2009 Badcock Furniture 274, 743SITEWORK& PAVING Lee Co., FL 2009 Lakes Park Master Plan 371, 656ROADWAY Lee Co., FL 2009 Pennsylvania-Alico Bypass 508, 805SITEWORK& PAVING Lee Co., FL 2009 Cameron Commons 248, 952SITEWORK& PAVING Lee Co., FL 2009 Huntington Lks. Drainage Improv. 63, 476SITEWORK& PAVING Lee Co., FL 2009 McGregor Day Spa 61, 576SITEWORK& PAVING Lee Co., FL 2009 Wilshire Lakes Guardhouse Impr 64, 845ROADWAY Lee Co., FL 2009 Daniels- Treeline Tumlane 171, 192SITEWORK& PAVING Lee Co., FL 2009 Estates at Entrada Onsite 996, 600SITEWORK& PAVING Lee Co., FL 2009 Northwest Regional Library 589, 364SITEWORK& PAVING Lee Co., FL 2009 UG Six Mile 267, 873SITEWORK& PAVING Lee Co., FL 2009 Winkler Baptist Church 565, 650SITEWORK& PAVING Lee Co., FL 2009 St Leo Church 404, 138SITEWORK& PAVING Lee Co., FL 2009 Bank ofAmerica 51, 119SITEWORK& PAVING Lee Co., FL 2009 Ava Maria residence 356,063SITEWORK& PAVING Lee Co., FL 2009 Immokulle Sidwalk 187, 627SITEWORK& PAVING Lee Co., FL 2009 Casa Ybel 126, 568SITEWORK& PAVING Lee Co., FL 2009 Hatchers Preserve 380,082

SITEWORK& PAVING Lee Co., FL 2009 BMX Boat Ramp Improvements 308, 000SITEWORK& PAVING Lee Co., FL 2009 Dixie Bch. Blvd. Imrpv.- Ph. I 194, 856

SITEWORK& PAVING Lee Co., FL 2009 Clipper Bay Condos 56,200SITEWORK& PAVING Lee Co., FL 2009 Jerry' s Foods 105, 550

SITEWORK& PAVING Lee Co., FL 2009 NCH Concrete Parking Slab 162, 649

SITEWORK& PAVING Lee Co., FL 2009 Northern Trust 71, 152

SITEWORK& PAVING Lee Co., FL 2009 Lochnoor Villas 67, 345

SITEWORK& PAVING Lee Co., FL 2009 Estero County Club 78,284ROADWAY Lee Co., FL 2009 2008 Street Resurfacing 455, 532ROADWAY Lee Co., FL 2009 12th Street Texas Road 492,004

SITEWORK& PAVING Lee Co., FL 2009 Pennsylvania- Alico Bypass 145, 811SITEWORK& PAVING Lee Co., FL 2009 Barbour Commercial Properties 50,630

ROADWAY Lee Co., FL 2009 Goodwill Pine Ridge Road 82,412SITEWORK& PAVING Lee Co., FL 2009 Pelican Bay Community 111, 782SITEWORK& PAVING Lee Co., FL 2009 Bell Villas 1 132,090

SITEWORK& PAVING Lee Co., FL 2009 Bell Villas 2 80,660

SITEWORK& PAVING Lee Co., FL 2009 Waterfront 126, 133

SITEWORK& PAVING Lee Co., FL 2009 Fairway Woods 1 51, 660

SITEWORK& PAVING Lee Co., FL 2009 955 Building 173, 035

SITEWORK& PAVING Lee Co., FL 2009 Bouldin Properties 86,079

SITEWORK& PAVING Lee Co., FL 2009 Naples Botanical Garden 78,234

SITEWORK& PAVING Lee Co., FL 2009 Riverbend 119, 277

SITEWORK& PAVING Lee Co., FL 2009 Cutlass Drive Road 220, 116

SITEWORK& PAVING Lee Co., FL 2009 Lehigh Elem School 94, 830

SITEWORK& PAVING Lee Co., FL 2009 Overlay Pelican Course Path 77, 850

SITEWORK& PAVING Lee Co., FL 2009 Majorca Oalms 50, 561

SITEWORK& PAVING Lee Co., FL 2009 Oakbrook Pelican Colony 73, 345

SITEWORK& PAVING Lee Co., FL 2009 Villages of Country Creek 126, 990

SITEWORK& PAVING Lee Co., FL 2009 Winterbeny Park 87, 051

SITEWORK& PAVING Lee Co., FL 2009 Wyndemere Club Parking 86,340

SITEWORK& PAVING Lee Co., FL 2009 Wyndemere Road Resurfacing 321, 945SITEWORK& PAVING Lee Co., FL 2009 Lee County RR Rehab 165, 351

SITEWORK& PAVING Lee Co., FL 2009 Naples Dodge 58,274

ROADWAY Liberty Co., FL 2010 Liberty County CR 12 2, 055, 690

ROADWAY Calhoun Co., FL 2010 Calhoun County 2009 NRCS- Flanders Rd 378, 594

ROADWAY Calhoun Co., FL 2010 Calhoun County 2009 NRCS- Camp Head Rd 795, 791

ROADWAY Calhoun Co, FL 2010 Calhoun County 2009 NRCS- Turkey Pen Rd 587, 919

SITEWORK& PAVING Liberty Co., FL 2010 Liberty County EWP Ph II 79, 501

ROADWAY Calhoun Co., FL 2010 Calhoun County CR 73B 395, 032

ROADWAY Calhoun Co., FL 2010 Calhoun County Chiplola Road 1, 154, 930ROADWAY Liberty Co., FL 2010 Liberty Cowry CR 270 976, 904

SITEWORK& PAVING Liberty Co., FL 2010 Hosford Park Entrance 89, 560

SITEWORK& PAVING Liberty Co., FL 2010 Bentley Bluff boat ramp 184, 565

ROADWAY Wakulla Co., EL 2010 SR 369 Wakulla FPN 202,431

ROADWAY Franklin Co., FL 2010 Airport Access Road- Franklin Co Board 35,727

SITEWORK& PAVING Leon Co., FL 2010 DEA Site 512,413

PAVING Leon Co., FL 2010 Capital Circle SE- Sandco 4,597,059

ROADWAY Leon Co., FL 2010 SR 8( I- 10) SRIO( US 90) 24,322, 539

SITEWORK& PAVING Leon Co., FL 2010 FSU Student Center 362,643

SITEWORK& PAVING Leon Co., FL 2010 Dept of Revenue Office-M of Tallahassee 675, 795

SITEWORK& PAVING Leon Co., FL 2010 Alexan Apts-M of Tallahassee 236,543

SITEWORK& PAVING Leon Co., FL 2010 Capital Circle NW Landscape- M of Tallahassee 49, 846

SITEWORK& PAVING Leon Co., FL 2010 Capital Circle SR 263 SIS- City of Tallahassee 740,356

ROADWAY Leon Co., FL 2010 SE 267( a) SR 369 intersection 300,860

ROADWAY Leon Co., FL 2010 Leon County SR 2203 338, 517

SITEWORK& PAVING Leon Co., FL 2010 North Apron Rehab- Tall. Regional Airport 2,288, 245

ROADWAY Leon Co., FL 2010 Leon County SR 63 147, 879

ROADWAY Jefferson Co., FL 2010 CR I49A Jefferson Co 1, 275, 314

ROADWAY Jefferson Co., FL 2010 CR 158B Nash Road 286,587

ROADWAY Leon Co., FL 2010 SR 61( US319) Thomasville Rd.- Leon Co. 119, 129

ROADWAY Walton Co., FL 2010 Walton County SR 83 US 331 24, 873, 805

SITEWORK& PAVING Walton Co., FL 2010 Regatta Bay- Legendary Builders 1, 251, 054

ROADWAY Bay Co., FL 2010 Bay County SR 79 28,406, 921

ROADWAY Walton Co., FL 2010 SR 83 US 331 10,017, 028

SITEWORK& PAVING Walton Co., FL 2010 P J Adams Parkway& SR 85 Intersection 1, 188, 217

SITEWORK& PAVING Walton Co., FL 2010 Gulf Atlantic haul road JSF F- 35 356, 594

SITEWORK& PAVING Walton Co., FL 2010 City of Destin Annual Paving 54, 981

SITEWORK& PAVING Walton Co., FL 2010 SOF Engine Maint Facility 66, 612

ROADWAY Walton Co., FL 2010 Walton County C- 30 973, 714

SITEWORK& PAVING Walton Co., FL 2010 Country Club Ave 142, 947

SITEWORK& PAVING Walton Co., FL 2010 Wright Parkway& Bay Drive 152, 726

C. W. ROBERTS CONTRACTING, INC.

September 30, 2011



SITEWORK& PAVING Walton Co. FL 2010 Yacht Club& Memorial Parkway 436,907

ROADWAY Walton Co., FL 2010 Walton County SR30 1, 374,899

PAVING Walton Co., FL 2010 2010 Shalimar St Resurf- Town of Shalimar 170,588

SITEWORK& PAVING Okaloosa Co., FL 2010 Matthew Blvd. Roundabout- Okaloosa Co. 284, 397

PAVING Walton Co., FL 2010 Westgate Shoppen Eglin- Cherokee Entr 22, 763

PAVING Walton Co., FL 2010 City of Fort Walton Beach- Paving 686 299, 275

PAVING Holmes Co., FL 2010 2010 Holmes County ASP Holmes Co 27, 646

SITEWORK& PAVING Sumter Co., FL 2010 Morse Blvd Sumter County 1, 034,020

ROADWAY Sumter Co., FL 2010 Sumter County C-476 1, 053, 326

ROADWAY Sumter Co., FL 2010 Sumter County C- 48 712, 270

ROADWAY Sumter Co., FL 2010 CR 50 Mill and Resurface 208, 881

SITEWORK& PAVING Sumter Co., FL 2010 Leesburg Airport 1, 123, 553

SITEWORK& PAVING Sumter Co., FL 2010 Gamble Street Drainage 60, 562

SITEWORK& PAVING Marion Co., FL 2010 Roadwy Overlay Phase I Marion Co 866, 753

SITEWORK& PAVING Marion Co., FL 2010 SED Lake Weir Ave- City of Ocala 152, 901

SITEWORK& PAVING Bay Co., FL 2010 The Sanctuary at St. Andrews Pass 464, 503

SITEWORK& PAVING Bay Co., FL 2010 Barefoot Palms Office 1, 363, 316

SITEWORK& PAVING Bay Co., FL 2010 Baldwin Road Widening 4,066, 000

ROADWAY Bay Co., FL 2010 Bay County SR 79 Steelfield 8, 750, 521

PAVING Bay Co., FL 2010 City of Panama City FY 2010 500, 521

ROADWAY Washington Co., FL 2010 Washington County CR 276 2, 056, 736

SITEWORK& PAVING Bay Co., FL 2010 Multi- Use Trail SR 79 City of PC 396, 432

ROADWAY Bay Co., FL 2010 Bay County CR 388 5, 266, 818

SITEWORK& PAVING Bay Co., FL 2010 Tyndall AFB 1, 533, 814

ROADWAY Washington Co., FL 2010 Bonnet Pond Road 240, 177

ROADWAY Washington Co., FL 2010 Shell Landing Road 615, 389

PAVING Bay Co., FL 2010 Bay Co FY09-Resurf Collector Rd Phase 1 419, 463

SITEWORK& PAVING Bay Co., FL 2010 Storm Water Treatment- Calvin Heavy Eq. 79,000

SITEWORK& PAVING Bay Co., FL 2010 Shell Air Facility 729, 371

PAVING Bay Co., FL 2010 Street Resurfacing 2010- City of Panama City 89,950

SITEWORK& PAVING Bay Co., FL 2010 Pier Park Drive Ext 109,250

SITEWORK& PAVING Bay Co., FL 2010 Port St Joe Buckhead- ERM 182, 590

SITEWORK& PAVING Lee Co., FL 2010 Caloosa Baptist Church 0

SITEWORK& PAVING Lee Co., FL 2010 Alico Commons Publix 2,283, 871

SITEWORK& PAVING Lee Co., FL 2010 Hendry County Road 833 1, 965,441

SITEWORK& PAVING Lee Co., FL 2010 Four Lane Resurfacing 568,976

SITEWORK& PAVING Lee Co., FL 2010 SW Water Reclamation Facility 290,838

SITEWORK& PAVING Lee Co., FL 2010 North RO Water Teatment Plant 272,389

SITEWORK& PAVING Lee Co., FL 2010 Esperanza-Phase I 10, 767

SITEWORK& PAVING Lee Co., FL 2010 Adult Day Care Center 87,822

SITEWORK& PAVING Lee Co., FL 2010 Brantely Road Widening 449,650

SITEWORK& PAVING Lee Co., FL 2010 Bank of America 33, 398

SITEWORK& PAVING Lee Co., FL 2010 North Cape Site Commons 256,512

SITEWORK& PAVING Lee Co., FL 2010 Lee/ Hendry Composting Facility 176, 235

SITEWORK& PAVING Lee Co., FL 2010 Ethan Allen 78, 421

SITEWORK& PAVING Lee Co., FL 2010 Lee County West lot 54, 055

SITEWORK& PAVING Lee Co., FL 2010 Village Walk 32, 163

SITEWORK& PAVING Lee Co., FL 2010 CVS# 5116 Alice Commons 145, 107

SITEWORK& PAVING Lee Co., FL 2010 FGCU Botanical Gardens 29, 992

SITEWORK& PAVING Lee Co., FL 2010 Avow Hospice 142, 120

SITEWORK& PAVING Lee Co., FL 2010 McDonalds- Immokalee 121, 125

SITEWORK& PAVING Lee Co., FL 2010 Village Walk- III 12, 900

SITEWORK& PAVING Lee Co., FL 2010 Gateway Greens 76, 605

SITEWORK& PAVING Lee Co., FL 2010 Harborview Point Animal Hospital 38, 573

SITEWORK& PAVING Lee Co., FL 2010 Pelican Bay Commons Maint. Improv. 100, 714

SITEWORK& PAVING Lee Co., FL 2010 Liebig Auto Airport 166, 040

SITEWORK& PAVING Lee Co., FL 2010 Mohawk Parkway- SE 15th Terrace 21, 748

SITEWORK& PAVING Lee Co., FL 2010 Garden Blvd. Resurface 38, 220

SITEWORK& PAVING Lee Co., FL 2010 North R. 0. WTP( W-6) 44,417

SITEWORK& PAVING Lee Co., FL 2010 SW FL Exec. Value Parking 226,431

SITEWORK& PAVING Lee Co., FL 2010 Housing Authority Admin Bldg 166, 173

SITEWORK& PAVING Lee Co., FL 2010 Terra Design Center 24, 710

SITEWORK& PAVING Lee Co., FL 2010 Vitamin Shoppe 33, 613

SITEWORK& PAVING Lee Co., FL 2010 Heritage Bay Clubhouse 31, 500

SITEWORK& PAVING Lee Co., FL 2010 Lakes Park RV 41, 561

SITEWORK& PAVING Lee Co., FL 2010 Gateway Guardhouse Westlinks 11, 840

SITEWORK& PAVING Lee Co., FL 2010 Manheim of Fort Myers 690,848

SITEWORK& PAVING Lee Co., FL 2010 US- 41 Streetscape 47,664

SITEWORK& PAVING Lee Co., FL 2010 Sandhi!! Road Improvements 362, 893

SITEWORK& PAVING Lee Co., FL 2010 Hidden Acres Resurfacing 41, 955

SITEWORK& PAVING Lee Co., FL 2010 CVS-Fort Myers 233, 120

SITEWORK& PAVING Lee Co., FL 2010 The Towers Santa Barbara 178, 289

SITEWORK& PAVING Lee Co., FL 2010 Misc. Paving- City of Cape Coral 20, 368

SITEWORK& PAVING Lee Co., FL 2010 CR 720 Milling& Resurfacing 1, 624, 582

SITEWORK& PAVING Lee Co., FL 2010 Waste Pro Bldg. Expansion 221, 983

SITEWORK& PAVING Lee Co., FL 2010 Suncoast Community Center 82, 313

SITEWORK& PAVING Lee Co., FL 2010 Bank of America Venice 12, 800

SITEWORK& PAVING Lee Co., FL 2010 Fountain Court 59, 140

SITEWORK& PAVING Lee Co., FL 2010 Casa Del Mar I I 100,000

SITEWORK& PAVING Lee Co., FL 2010 Twins Stadium wall 14, 650

SITEWORK& PAVING Lee Co., FL 2010 City of Cape Coral 29, 500

SITEWORK& PAVING Lee Co., FL 2010 Villatge Walk Model 34,314

SITEWORK& PAVING Lee Co., FL 2010 Coconut Pont Pond 39, 749

SITEWORK& PAVING Lee Co., FL 2010 Southbridge Drive 27,400

SITEWORK& PAVING Lee Co., FL 2010 Bonita Spring Fire Station 126,251

SITEWORK& PAVING Lee Co, FL 2010 Hope Hospice II 46,671

SITEWORK& PAVING Lee Co., FL 2010 Marbella Lakes Recreation Track 107, 831

SITEWORK& PAVING Lee Co., FL 2010 Colonial Medical 266, 348

SITEWORK& PAVING Lee Co., FL 2010 Goodland Boat Park 124, 274

SITEWORK& PAVING Lee Co., FL 2010 Colliers Reserve Country Club 60,419

SITEWORK& PAVING Lee Co., FL 2010 Rose Garden Road Resurfacing 47, 658

C. W. ROBERTS CONTRACTING, INC.September 30, 2011



SITEWORK& PAVING Lee Co., FL 2010 ! Midpoint Bridge Concrete Repair 149, 955

SITEWORK& PAVING Lee Co., FL 2010 Audubon Country Club 49. 782

PAVING Franklin Co., FL 2011 Franklin County 2009 Paving Project 5, 018, 726

SITEWORK& PAVING Liberty Co., FL 2011 Fl River Island Road 266, 600

SITEWORK& PAVING Calhoun Co, FL 2011 Blountstown High School 1, 668, 489 I

PAVING Gulf Co., FL 2011 SR 71 Gulf Co 419293 838, 166

PAVING Gadsden Co., FL 2011 CR 270 Gadsden County 1, 213, 461

SITEWORK& PAVING Gulf Co., FL 2011 Multi Use Path City of Port St Joe 783. 200

SITEWORK& PAVING Gulf Co., FL 2011 Site Improvements St Joe Port Authority 381, 547

SITEWORK& PAVING Franklin Co, FL 2011 SR 300 Bayshore Dr to St George Bridge 184, 095

SITEWORK& PAVING Liberty Co., FL 2011 Burlington Road SCRAP- Liberty Co 236, 412

SITEWORK& PAVING Liberty Co., FL 2011 Seven Ave CIGP- Liberty Co 370, 317

SITEWORK& PAVING Calhoun Co., FL 2011 Altha Walking Trail 57, 775

SITEWORK& PAVING Calhoun Co., FL 2011 CR 194 Calhoun County 561, 329

SITEWORK& PAVING Liberty Co., FL 2011 Liberty CDBG Rd Construction 589, 774

PAVING Franklin Co., FL 2011 Brownsville Road- Franklin County 488, 518

PAVING Wakulla Co., FL 2011 Wakulla County Road Paving 753, 317

SITEWORK& PAVING Leon Co., FL 2011 Providence Comm Prop- M of Tall. Leon 326, 311

PAVING Wakulla Co., FL 2011 SR 30( US 98) FM Wakulla Co. Line 3, 503, 529

SITEWORK& PAVING Leon Co., FL 2011 Site Work& P Lot Holy Comforter School 372, 220

SITEWORK& PAVING Leon Co., FL 2011 Linene Woods- Leon County 493,400

SITEWORK& PAVING Leon Co., FL 2011 Four Oaks Blvd. Southwood 226, 165

PAVING Wakulla Co., FL 2011 CR 367 Wakulla County 889, 053

PAVING Wakulla Co., FL 2011 CR 367A Walculla County 690, 863

SITEWORK& PAVING Leon Co., FL 2011 Gaines St. Corridor Reconstruction 215, 649

SITEWORK& PAVING Leon Co., FL 2011 Leon Sinks- Phase III 69, 239

PAVING Wakulla Co., FL 2011 SR 369 Wakulla County 245, 000

SITEWORK& PAVING Gadsden Co., FL 2011 Supervalu Quincy 743, 406

PAVING Walton Co., FL 2011 SR 83( US 331) Walton Co 1, 350. 000

SITEWORK& PAVING Okaloosa Co., FL 2011 Eglin AFB IDIQ Paving Base 39,931, 954

SITEWORK& PAVING Okaloosa Co., FL 2011 Santa Rosa Island 43,304, 727

SITEWORK& PAVING Okaloosa Co., FL 2011 JSF Training Academy Eglin AFB 741, 069

SITEWORK& PAVING Okaloosa Co., FL 2011 Option Year 1 Eglin 1, 107, 923

SITEWORK& PAVING Okaloosa Co., FL 2011 1SF Squad OPS 688. 315

SITEWORK& PAVING Okaloosa Co., FL 2011 F35 Student Dorm 279, 638

SITEWORK& PAVING Okaloosa Co., FL 2011 2010 Shalimar St Resurf- Town of Shalimar 170, 588

PAVING Walton Co., FL 2011 SR 83( US 331) RRR Imp- Walton Co. 1, 266, 105

SITEWORK& PAVING Okaloosa Co., FL 2011 JSF F35 Dining Facility Eglin 34, 165

SITEWORK& PAVING Walton Co., FL 2011 Walton Co. BP Oil Spill Response 1, 443, 144

SITEWORK& PAVING Walton Co., FL 2011 Westgate Shoppett Eglin- Cherokee Entr 17. 895

SITEWORK& PAVING Okaloosa Co., FL 2011 F35 Duke Baniere= s Eglin- Brad Cole 304, 282

SITEWORK& PAVING Walton Co., FL 2011 Running Track at Eglin Hospital- Mid Bay 526, 084

SITEWORK& PAVING Okaloosa Co., FL 2011 Site Work- Munson Hwy Milton- WIC, Inc. 774, 355

SITEWORK& PAVING Okaloosa Co., FL 2011 Simulated Carrier Landing- RC Const 2, 361. 486

SITEWORK& PAVING Okaloosa Co., FL 2011 Special Forces PH III- Daher Constr 854, 549

SITEWORK& PAVING Okaloosa Co., FL 2011 Special Forces PH 1 I I- Brad Cale Constr 470,927 3'

PAVING Walton Co., FL 2011 City of Fort Walton Beach- Paving 686 540, 911

SITEWORK& PAVING Walton Co., FL 2011 City of Freeport Road Imp- City of Fracpon 162, 370

PAVING Holmes Co., FL 2011 2010 Holmes County ASP Holmes Co 208, 112

SITEWORK& PAVING Okaloosa Co., FL 2011 Base Work- Stovl Carrier Deck 2,512, 258

SITEWORK& PAVING Okaloosa Co., FL 2011 Dental Clinic Eglin- Sity and Utility 80, 920

SITEWORK& PAVING Walton Co., FL 2011 Rum Road at Parrot Creek- F& W Cow 741, 206

SITEWORK& PAVING Okaloosa Co., FL 2011 FY 08 SOF Combat Weather FAC- Site& Utility 67, 653

SITEWORK& PAVING Okaloosa Co., FL 2011 Taxiway Conversion 844, 440

SITEWORK& PAVING Okaloosa Co., FL 2011 Design/ Build RV Storage Area, Egtin 36, 801

SITEWORK& PAVING Walton Co., FL 2011 Rum Road Improvements- Phase II 504, 038

SITEWORK& PAVING Walton Co., FL 2011 NWF Regional Airport- Utility Solutions Group 234,217

SITEWORK& PAVING Walton Co., FL 2011 Coastal Dune Lake Bcrm- Walton County 336,520

SITEWORK& PAVING Sumter Co., FL 2011 CR 44/ CR 35 Grade Sep. CSX RR 26,254,276

SITEWORK& PAVING Sumter Co., FL 2011 Inverness Airport- Hewitt Const 3, 786,630

SITEWORK& PAVING Marion Co., FL 2011 Marion County- CR 42 Ph II 2. 505,984

SITEWORK& PAVING Marion Co., FL 2011 Marion County- SR 35 Utilities 1, 403, 339

SITEWORK& PAVING Citrus Co., FL 2011 SR 200 Citrus County 2, 531, 543

SITEWORK& PAVING Sumter Co., FL 2011 C 470 Sumter County 1, 010,963

SITEWORK& PAVING Sumter Co., FL 2011 C 476E Sumter County 733, 016

PAVING Sumter Co., FL 2011 Village Road& Parking Lot 115, 981

SITEWORK& PAVING Sumter Co., FL 2011 Resurface Streets- City of Fruitland 66,878

SITEWORK& PAVING Lake Co., FL 2011 SR 19 Bryant Rd to Mattison- Lake County 401, 973

SITEWORK& PAVING Lake Co., FL 2011 SR 19 Littlelake Harris Br- Lake County 1. 978, 825

SITEWORK& PAVING Sumter Co., FL 2011 Multi-Moll Path- Phase IA Village Ctr 3, 551, 448

SITEWORK& PAVING Sumter Co., FL 2011 Multi-Mod! Path- Phase IB Village Ctr 2, 542, 611

PAVING Sumter Co., FL 2011 Resurfacing Contract I Sumter County 1. 395, 728

SITEWORK& PAVING Sumter Co., FL 2011 CR 476B Resurfacing- Sumter County 907, 215

SITEWORK& PAVING Sumter Co., FL 2011 Multi- Modal Path- Phase IC Village Trails 535, 971

SITEWORK& PAVING Sumter Co., FL 2011 Fuel Facility 133, 810

SITEWORK& PAVING Sumter Co., FL 2011 FDOT SR 471 Sumter Co 445, 850

SITEWORK& PAVING Pasco Co., FL 2011 Mill& Resurface- Pasco County 747. 179

SITEWORK& PAVING Sumter Co., FL 2011 City of Fruitland Park 119, 511

SITEWORK& PAVING Bay Co., FL 2011 New Panama City airport 28,443, 574

SITEWORK& PAVING Bay Co., FL 2011 Blue Springs Rd 1, 204, 445

SITEWORK& PAVING Washington Co., FL 2011 Washington County CR 79 8, 824, 714

SITEWORK& PAVING Bay Co., FL 2011 Grand Lagoon Bridge-City of Panama City 797, 497

SITEWORK& PAVING Bay Co., FL 2011 T- Hanger Project 1, 032, 402

SITEWORK& PAVING Bay Co., FL 2011 City ofCallaway Paving- 2010 96.082

SITEWORK& PAVING Washington Co., FL 2011 Bethel Road Washington Co 559, 559

SITEWORK& PAVING Bay Co., FL 2011 SPCA Paving& Drainage- Bay Point Comm 160, 143

SITEWORK& PAVING Bay Co., FL 2011 Repair Runway Lights- Barlovento 129. 820

SITEWORK& PAVING Bay Co., FL 2011 Transmitter Rd& Gamefarm Rd 604.222

SITEWORK& PAVING Bay Co., FL 2011 River Road Improvement 736, 172

PAVING Washington Co., FL 2011 Bonnet Pond Road- Washington Co 710, 974

C.W. ROBERTS CONTRACTING, INC.September 30, 2011



SITEWORK& PAVING Bay Co., FL 2011 11th Street Resurfacing- Bay County Bd 997,565SITEWORK& PAVING Bay Co., FL 2011 DSI 46 Turf Area Grading- Walbridge 47,000SITEWORK& PAVING Bay Co., FL 2011 Shelt Air Aviation Phase 2- Holland Bldg. 602, 184SITEWORK& PAVING Bay Co., FL 2011 Bay County Local Roads- Phase 2 756, 985SITEWORK& PAVING Bay Co., FL 2011 Bahama Road Improvements 312, 900Sfl-EWORK& PAVING Bay Co., FL 2011 Monroe Sheffield Improvements 268, 438SITEWORK& PAVING Bay Co., FL 2011 Shelt Air Ramp Extension 546, 475SITEWORK& PAVING Bay Co., FL 2011 Lynn Haven Citywide Resurfacing 473, 890SITEWORK& PAVING Bay Co., FL 2011 Kingswood Road Resurfacing 709, 191SITEWORK& PAVING Bay Co., FL 2011 PC Beach FY 2011 Resurfacing 235, 000SITEWORK& PAVING Lee Co., FL 2011 Del Prado Blvd. Widening Phase V 1. 635, 976SITEWORK& PAVING Lee Co., FL 2011 Santa Barbara Inlet26, 700ROADWAY Hendry Co., FL 2011 Hendry County SR 80

7, 283, 100SITEWORK& PAVING Lee Co., FL 2011 FDOT District 1 contract 183, 457SITEWORK& PAVING Charlotte, Co., FL 2011 Charlotte County- Hewitt 1, 380, 105SITEWORK& PAVING Lee Co., FL 2011 Lee Hendry Composting Facility 176,235SITEWORK& PAVING Lee Co., FL 2011 2009 Street Resurfacing-Sanibel 375, 505ROADWAY Hendry Co., FL 2011 Hendry County Sidewalks SR29 282, 380SITEWORK& PAVING Lee Co., FL 2011 Iglesia Church 24, 626SITEWORK& PAVING Lee Co., FL 2011 County Road 832 DOT 1. 326,015SITEWORK& PAVING Lee Co., FL 201 I Marco Island Exec. Airport 487, 212SITEWORK& PAVING Lee Co.. FL 2011 Jesus The Worker Catholic Church 241, 888SITEWORK& PAVING Lee Co., FL 2011 Sandhill Rd Improv- Charlotte Commons 362,893SITEWORK& PAVING Lee Co., FL 2011 The Towers Santa Barbara Ph 2 178,289SITEWORK& PAVING Lee Co., FL 2011 New Hope Ministries 324,040SITEWORK& PAVING Lee Co., FL 2011 Suncoast Community Center 86,502SITEWORK& PAVING Lee Co., FL 2011 Bayside Villas200, 764SITEWORK& PAVING Lee Co., FL 2011 County Wide Minor Paving& Drainage 3, 386SITEWORK& PAVING Lee Co., FL 2011 Del Prado Blvd. Widening Phase V 2, 060, 290SITEWORK& PAVING Lee Co., FL 2011 St. Leo's Church 169, 696SITEWORK& PAVING Lee Co., FL 2011 Three Oaks Town Ctr 103, 261SITEWORK& PAVING Lee Co., FL 2011 Veronica Shoemker 151, 367SITEWORK& PAVING Lee Co., FL 2011 Pollywog Creek

0SITEWORK& PAVING Lee Co., FL 2011 FGCU Student Union Bldg 195, 133SITEWORK& PAVING Lee Co., FL 2011 Marbella Lakes Recreation Track 121, 346SITEWORK& PAVING Lee Co., FL 2011 Center Point Community Church 263, 858SITEWORK& PAVING Lee Co., FL 2011 Littleton Road Sidewalk 109, 656SITEWORK& PAVING Lee Co., FL 2011 East Port Water Op Bldg 0SITEWORK& PAVING Lee Co., FL 2011 7th Day Advent298, 027SITEWORK& PAVING Lee Co., FL 2011 South Trail Fire Station 193, 247SITEWORK& PAVING Lee Co., FL 2011 Santa Barbara Blvd. Ph III- Ajax 41, 844SITEWORK& PAVING Lee Co., FL 2011 Lake Suzy Sidewalk 118, 149SITEWORK& PAVING Lee Co., FL 2011 Goodland Boat Ramp 124, 274SITEWORK& PAVING Lee Co., FL 2011 Eucalyptus Sidewalk Improvements 139, 391SITEWORK& PAVING Lee Co., FL 2011 Edison State College 142, 236SITEWORK& PAVING Lee Co., FL 2011 Miramar Outlet 79, 001SITEWORK& PAVING Lee Co., FL 2011 Midpoint Bridge Concrete Repair 146, 497SITEWORK& PAVING Lee Co., FL 2011 Porsche Dealership 183, 391SITEWORK& PAVING Lee Co., FL 2011 The Greenway Construction 603,097PAVING Lee Co., FL 2011 2010 Street Resurfacing Sanibel 656,530SITEWORK& PAVING Lee Co., FL 2011 Miromar Outlet- Offsite 786,250SITEWORK& PAVING Lee Co., FL 2011 Park Place Airport Crossings 620,000SITEWORK& PAVING Lee Co., FL 2011 Dr Bass Remodel and Addition 26, 892SITEWORK& PAVING Lee Co., FL 2011 Midpoint Toll Plaza Conversion 1, 449,465SITEWORK& PAVING Lee Co., FL 2011 Immolalee Preschool& Comm Cu 186, 182SITEWORK& PAVING Lee Co., FL 2011 Pollywog- Ph 1& 2 155, 153

SITEWORK& PAVING Lee Co., FL 2011 East Naples Fire120, 73ZSITEWORK& PAVING Lee Co., FL 2011 Bonita Springs Overlay Project 301, 028

SITEWORK& PAVING Lee Co., FL 2011 Hitching Post101, 788ROADWAY Collier Co., FL 2011 FDOT SR 90 Collier Co 1, 220,262,

SITEWORK& PAVING Lee Co., FL 2011 Dean Park Improvements 558, 321SITEWORK& PAVING Lee Co., FL 2011 First Presbyterian Church 55, 541SITEWORK& PAVING Lee Co., FL 2011 SR 80( Labelle Riverside)- Driveway 37, 084SITEWORK& PAVING Lee Co., FL 2011 Algenol Biofuels 27, 926SITEWORK& PAVING Lee Co., FL 2011 CCAA/ USDA Manufacturing Bldg 187, 716SITEWORK& PAVING Lee Co., FL 2011 General Aviation Terminal 92, 180-SITEWORK& PAVING Lee Co.. FL 2011 SW Florida Eye Care 168, 144SITEWORK& PAVING Lee Co., FL 2011 _ 2011 County Wide Roadway Resurface 1, 273, 681

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MINUTES

SPECIAL BID COMMITTEE MEETING

THURSDAY, NOVEMBER 27, 2012

1. CALL TO ORDER:

The Chairman called the meeting to order on Thursday, November 27, 2012 at 2: 00 p.m.,Destin City Hall Conference room.

2. ROLL CALL:

Members Present:

Bragg Farmer, Finance Director- Chairman

Ken Gallander, Community Development DirectorSteve Schmidt, Public Services Director

Lindey Chabot, Grants& Projects Manager

Maryann Ustick, City ManagerKim Montgomery, Deputy City Clerk

3. NEW BUSINESS:

13- 02- PS, Marler Street Parking Lot

The Public Services Director explained that after the last bid committee meeting, he wastasked to have the contractor estimate the cost of an additional bus shelter at the Destin

Community Center. The estimate came in at$ 37,795.00, which exceeds the budget. And the bidalternate was $ 35,000.00 for the one included in the plans for the Marler Parking Lot. He thenpointed out that the fact that both of those exceeds the $30,000.00 per shelter the last time the

bids came in for transit shelters, he recommends that they approve the parking lot without thebus shelter alternate and have the one built at the Community Center. Then later, rebid the

others needed separately and to see if they can come in at the $30,000.00 budgeted amount pershelter.

The Finance Director asked if they could go to the original bidder who bid the $ 30,000.00

per shelter to find out if they could still build them for that amount. The City Manager statedthat those at this point, have expired and it would need to be rebid.

The City Manager asked the Public Services Director if he anticipated any potential negativeimpact on the quality of product based on having a different contractor along with timing andcoordination. The Public Services Director stated that he does not and explained that this

contractor that was awarded the bid was going to use a sub for the transit stop anyway and thetransit stops can be installed with anchor bolts and it can be done as soon as they are finishedwith the parking lot. And added that he would make sure that they are built with conduit andstub outs so that the electrical services would be available when needed.

The Finance Director asked when they would be bringing back the transit stops to be rebid.He stated that they would be bringing that out pretty soon and most likely as soon as they getstarted on the parking lot since he would like to have it started as soon as the parking lot isfinished pointing out that he doesn' t want the two jobs going on at the same time.

On a motion by the Public Services Director, he rescinds the option for the for the

transit stop at this time and recommends that City Council award the bid for the MarlerStreet Parking Lot portion only to Gulf Coast Utility Contractors ( GCUC). The Grants andProjects Manager provided the second to the motion. On a roll call vote the motionpassed unanimously.

Discussion for the Janitorial Contract

The Public Services Director stated that he feels like that they should have extended theexisting contract as it is by increasing the additional services for the beach bathrooms and thelibrary as needed.

According to the Finance Director, they have the right to extend the current continuingservices contract and make any adjustments to the contract as needed. The City Manager askedif that would not change the scope if it was significant changes and asked what the currentscope is. The Public Services Director explained the additional scope of work for the contractand the additional cost of $ 14,000.00. The Grants and Projects Manager stated that anamendment would be in the purview of the City Manager and would also require a directionfrom the Council for anything$ 15,000.00 and over.

The City Manager asked what is the downside to just going month-to-month with thecurrent contract then going out to rebid this in the spring. The Public Services Director statedthat to him, there is no downside because the contract provides for either party 30- days toterminate the contract. The Grants and Projects Manager suggested that they rework thelanguage in the next contract when it goes out for bid again to give them the control they needin regards to having a local onsite office within the metropolitan areas of Pensacola to PanamaCity. There was a discussion regarding making sure that every interested party is contactedafter the bid comes available to the public and the assurance was made that everyoneinterested in the past has been recorded appropriately and will be contacted.

The City Manager suggested that they rebid this in the spring so that a new contract can befinalized before the summer season starts.

5. ADJOURNMENT:

There being no further discussion at this time, the meeting adjourned at 2: 30 p.m.Adopted and approved this day of 2012.

Bragg Farmer, Finance Director Kim Montgomery, Deputy City Clerk

v:\ city clerk\ clkl\ minutes\ bid committee\ 2012\ minutes\ 11. 27.12.doc

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City of Destin

a S M, .'. E. r€. n }Q^ ,., ' 3r;. . a, . s et °,,,,. ' ...

rinancialKeQuarterIj Port

September 2012

September 30, 2012

Revenues kill. Budget 1' II). lctual ', Re(& I% ed

OVERVIEW Taxes 5, 710,646 $ 5, 916, 373 104%

License& Permits $ 449,500 $ 697, 494 155%

Intergovernmental $ 493, 737 $ 601, 148 12296

This financial overview reflects the City' s overallCharges for Services $ 279,400 $ 355, 199 127%

unaudited financial position for the fiscal year throughSeptember 30, 2012. Except as noted below, revenues

Fines& Forfeits 51 soo $ 38, 679 75%

Miscellaneous Rev. $ 105, 900 $ 147, 941 140%and operating expenditures are generally on target for

Other Sources 0%the twelve months of the current fiscal year.

Interfund Transfers $ 2, 661, 289 $ 2, 689, 418 101%

GENERAL FUNDCarry forwazdRev. $ 0%

Total 9,751, 972 $ 10446,252 107%

With 100% of the year complete, General Fund Taxes. This reflects the collection of ad valoremrevenues are 107% of budget and expenditures are 88%

taxes; sales, use and fuel taxes; local option taxes; localof the adjusted budget as summarized below.

option fuel tax; and discretionary sales surtaxes.General Fund Adj. Budget YTD Actual Percent

Currently, the City has collected 104% of the budgetedRevenues 9, 751, 972 $ 10,443, 252 107% taxes. Of the$ 5. 7 million projected,$ 5. 05 million is in

Expenditures $ 10, 142,706 $ 8, 917, 341 88%

the form of ad valorem taxes. Ad valorem taxes on

Property ad valorem taxes are the largest source ofproperty are collected by the Tax Collector on an

general fund revenue, and make up 52% of total annual basis beginning on November 1st for the taxrevenues. Other sources of revenue include building year January through December. The City budgetsfees, traffic fines, county cooperative library funding,

95% of the projected ad valorem revenue and has

received 102franchise fees, grants, and interest earnings.

o of the budgeted amount.

The General Fund includes all services that are funded Licenses andpermits. This revenue source reflects

through general taxes and fees. It includes all city the collection of business licenses; building permits;programs except those that are paid for through and other licenses, fees, and permits. Building permitdedicated taxes ( Community Redevelopment Agency— fees and Gas franchise fees constitute 80% of the

Town Center& Harbor), fees ( electric franchise fees, revenue in this category. As of the end of September,ect.) or impact fees. the City has collected 108% of the projected revenue

from building permit fees and gas franchise fees.REVENUE5 Overall, the City has collected 175% of this revenue

source.

Overall, revenues are being received at a rate similar topast trends for twelve months of the fiscal year. The nter{ ovemmentaL Intergovernmental revenues are

City budgeted 95% of the State projected shared received from Federal Grants, State Grants, Staterevenue items. The City has received 105% of these Shared Revenues and Grants from other Localrevenue sources through September 2012. Agencies. Grant revenues vary each year based on

1

Quarterly Financial Report September, 2012

different opportunities that present themselves to the following table. All budget amounts are after anyCity. In FY2012 the City did not budget any grant budget amendments have been posted during the year.revenues. On a monthly basis the City receivesrevenue from the Municipal Sharing Tax and the Total Experdihres Adj. Budget YTD Actual Spent

County Occupational License. On a quarterly basis the City Council 117,748 $ 90,875 77%

City receives money from the County Library City Manager 376,322 $ 370,626 98%Cooperative and the Alcohol and Beverage Tax is City Clerk 193,840 $ 183, 150 94%received on an annual basis in September/ October. Finance 229,840 $ 226,397 99%The City has received 122% of our InterGovernmental

Human Resources 425,885 $ 409,591 96%budget through September 2012.

Administrative Services $ 111,500 $ 82,611 74%

Facilities Maintenance 263,962 $ 257,752 98%Charges for Services. Charges for Services are Legal Services 272,500 $ 205,536 75%

revenues generated from the rendering of services for a Community Development $ 520,018 $ 467,545 90%

fee ( e.g. recording fees, etc.). Charges for services will Information Technology $ 388,397 $ 388,397 100%

vary from month to month due to the seasonal Public Safety 1, 254,110 $ 1, 253, 085 100%

activities that take place throughout the year. For Inspections 291,925 $ 291, 655 100%

example, monies related to the sports complex are Code Inspections 131,320 $ 122,914 94%

generally higher in the summer months whereas the Emergency Management $ 8,348 $ 8, 348 100%

community center is normally higher during the winter, Hurricane 0%snowbird season". The City has received 127% of

Cemetery 8,560 $ 7,850 92%this revenue item.

Physical Environment 17,764 $ 17,764 100%

Public Services 1, 295,118 $ 1, 242,045 96%

Fines and Forfeits. Fines and forfeits revenues Engineering 156,360 $ 146, 063 93%

are received from traffic fines; library fines; code Harbor 83, 121 $ 82,027 99%

violation fines; and other fines or forfeiters. Traffic Library 384,484 $ 376,549 98%

fines represent 87% of the revenues in this category. As Parks 366201 $ 336,919 92%

of the end of September, the City collected 74% of the Spats Complex 466,369 $ 407,299 87%

budgeted traffic fines and 75% of this total revenue Recreation 222,879 $ 214,463 96%

source. Special Events 66,525 $ 38,284 58%

Community Center 454,528 $ 394,469 87%Miscellaneous Kevenues. MiscellaneousDebt Service 536,466 $ 536,466 100%

revenues primarily reflect interest earned onBond Projects 0%

investments; library fees; inter-fund transfers; various GF CIP Projects 38,515 $ 37, 190 97%contributions and/ or donation transfers; and special

InterfutdTransfer 1, 223,719 $ 540,328 44%assessments. The largest form of miscellaneous

NTiscellaneous 236,382 $ 181, 143 77%revenue involves the 2002 Bond inter-fund transfer.

1/2TotalExpenditures 10, 142,706 $ 8, 917,341 88%

zThis money is generated from the cent sales tax,

telecommunications tax, and electric franchise feewhich are budgeted in the Special Revenue Fund. The CRA Town CenterCity has collected 140% of this revenue source.

CRA TC Budget YTD Actual Percent

E.XIT.N5L5 Revenues 601,919 $ 606, 899 101%

Expenditures $ 62,840 $ 62, 772 100%

The City has completed 100% of the year and our

department operating costs are running close to trendsAll surplus funds are used for debt service.

from prior years. The adjacent table gives the

expenditure budgets for each department. This gives aclearer picture of how much each department or CRi6 harbor

program is performing this budget year.CRA Harbor Budget YTD Actual Percent

Overall the City has expended 88% of its budgetedRevenues 451,990 $ 450,596 100%

expenditures. Departmental operating expenditures areExpenditures $ 96,998 $ 73, 597 76%

also under or over budget as summarized by the

2

Quarterly Financial Report September, 2012

All surplus funds are collected in the CRA Harbor fund The City has an unreserved/ undesignated ( unassigned)balance and will be used for future debt service. General fund balance of$ 10,309,771. This balance is

greater than the audit requirement of 3 months

FUND BALANCE. expenditures or fifteen percent of our operatingrevenues and can be used for any unbudgetedexpenditure that Council authorizes. There is also an

unreserved- Undesignated Fund balance: Impact fee fund balance (restricted) of: Park$ 111, 166;Traffic$ 584,388; Police $26,839; Library $66, 135;NPFB $152, 174 ( all netted for the FY2012 budget

The City' s undesignated fund balance is a surplus of

allocation plus current year contributions) that can onlyfunds which have accrued from unexpended operating be used for projects related to the collection source ofbudgets and unanticipated excess revenues. It has

the impact fees. It is essential that the City maintain anaccumulated from prior year budgets that were notadequate level of fund balance to mitigate current and

fully expended. This portion of the fund balance hasfuture risks and to ensure stable tax rates. Currently,not been identified as being required or having beenthe City meets this minimum requirement.

appropriated for a specific purpose. This surplus alsoproves financial stability to bond holders and rating CRA Town Centeragencies, while providing the City with a " rainy day"fund for use in unforeseen, unbudgeted emergencysituations. The unreserved/ undesignated fund balance on

October 1, 2011 is $ 33,680.

Keserves and ContingenciesCRA harbor

Once the budget is adopted, only that portion of thefund balance that is appropriated will be available

The unreserved/ undesignated fund balance on

during the fiscal year. As a result, reserves areOctober 1, 2011 is $ 901, 869 ( netted for the allocation

budgeted for potential unforeseen events. Reserves arefor the Harbor Boardwalk).

the portion of the fund balance that has beencommitted for identified purposes such as an amount CITY INVESTMENTSneeded to finance open purchase orders or unspentexpenditure appropriations carried over for use in the

All City funds are currently invested in Money Marketfollowing fiscal period. Reserves are established to

accounts with our banking partner, Trustmark Nationalprovide for non-recurring, unanticipated expenditures Bank at. 90%. As CD' s and short term investmenti.e. storm costs) or to meet unanticipated increases in

opportunities increase in value, the City will diversify itsservice delivery costs.

liquid funds to maximize its return. The City staffcontinues to look for safe investment opportunities

that meet our adopted investment strategy.Like the fund balance, the contingency is also exclusiveof reserves not anticipated to be readily available for SUMMARYuse in emergencies or unforeseen events. Although

appropriated, City Council approval is required toexpend from reserves and contingencies. For more information: This summary is based on

detailed information produced by the City' s FinanceCHANGES IN 1= UND f5ALANCE Department. If you would like additional information,

or have any questions about the report, please callBragg Farmer in the Finance Department at 837- 4242.

General rund

On October 1, 2011 the City had a fund balance of13, 194, 188. This balance includes all committed

funds, restricted funds, assigned funds, and unassignedreserves from FY2011.

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Core Value ofthe Month—Respectful Working Relationships ...

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