COMMITTEE OF THE WHOLE MEETING - Muskoka Lakes

COMMITTEE OF THE WHOLE MINUTES – January 15, 2013 – PAGE # 1

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES MINUTES - COMMITTEE OF THE WHOLE MEETING

Tuesday, January 15, 2013

A Regular Meeting of the Committee of the Whole was held on Tuesday, January 15, 2013, at 9:00 a.m. in the Council Chambers, Municipal Offices, Port Carling Ontario. PRESENT: OFFICIALS PRESENT: Mayor Murphy, Chair C. Wray - CAO C. Mortimer - Clerk COUNCILLORS: T. Guthrie - Clerk’s Assistant D. Pink - Interim Director of Planning Ruth Nishikawa R. Hayes - Fire Chief Don Furniss S. Rettie - Treasurer Gault McTaggart L. Forbes - Planning Assistant Jean-Ann Baranik, left at 1:50 pm A. Lusty - Planning Consultant Allen Edwards J.. Krynicki - Director of Public Works Donelda Kruckel S. Clark - Health and Safety Coordinator Phil Harding C. Hollows - Clerk/Receptionist Brad Burgess Ron Brent 1. Call to Order

a. Mayor Murphy called the meeting to order at 9:03 a.m.

2. Adoption of Agenda

a. Consideration of a resolution to adopt the agenda.

Resolution Number COW-1-15/01/13 Councillor Burgess – Councillor Edwards: Be it resolved that the Committee of the Whole agenda dated January 15, 2013 be adopted as amended to add item 8.c.4.b. Consideration of a resolution Re: District of Muskoka - James Bartleman Island Park Dock - Heritage Listing. Carried

3. Disclosure of Interest a. Councillor Furniss had disclosed a potential pecuniary interest as the January 14, 2013

Council in Closed Session meeting.


4. Adoption of Minutes

a. Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on December 4, 2012.

Resolution Number COW-2-15/01/13 Councillor Edwards – Councillor Furniss: Be it resolved that the Committee of the Whole Meeting minutes held on December 4, 2012 be adopted.

Carried

5. Public Works a. Delegations and Petitions – 9:00 a.m.

1. None

b. Road and Infrastructure

Chair Brent and Vice Chair Edwards

1. None

6. Corporate Services a. Delegations and Petitions

1. None

b. Finance Chair Burgess and Vice Chair Furniss 1. Report from the Treasurer Re: 2013 Budget Development Schedule. A copy of

the report is attached.

After a brief discussion, Committee agreed to hold the following Budget Meetings:

- Tuesday January 29, 2013 at 9am - Budget Introduction – Special

Committee of the Whole - Monday February 4, 2013 at 7pm - Public Input – Special Council - Tuesday February 19, 2013 at 9am - Budget Deliberations – Special

Committee of the Whole


- Friday March 15, 2103 at 10am - Budget Approval Consideration – Regular Council

Committee noted that additional meetings will be scheduled, if required.

Resolution Number COW-3-15/01/13 Councillor Edwards – Councillor Kruckel: Be it resolved that the Committee of the Whole recommend to Township Council to develop a schedule as amended to facilitate the 2013 budget adoption process as presented in the staff report dated January 15, 2013. Carried

2. Report from the Treasurer Re: Information Technology Comparison. A copy of


The Treasurer reviewed the report for Committee outlining the comparison of area municipalities that do not share IT services with the District of Muskoka. Committee agreed to remain with the current IT Services provider for 2013 and to conduct an IT needs analysis to determine the Township’s future need for an IT Services RFP.

Resolution Number COW-4-15/01/13 Councillor Kruckel – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council that the Township of Muskoka Lakes continue its relationship with the District of Muskoka with respect to IT shared services. Carried

c. Administration

Chair Furniss and Vice Chair McTaggart

1. Discussion and Consideration of a Resolution Re: Committee Appointments.

Mayor Murphy presented the proposed reallocation of Committee of the Whole Chair and Vice Chair assignments mid-way through the current term of Council. Councillor Furniss requested a recorded vote.


Resolution Number COW-7-15/01/13 Councillor Edwards – Councillor Burgess: Be it resolved that Committee of the Whole recommend to Township Council that the following Chair and Vice Chair appointments for the Township of Muskoka Lakes Committee of the Whole be effective as of February 4, 2013: Visioning:

Chair: Mayor Alice Murphy Vice Chair: Councillor Phil Harding

Planning:

Chair: Councillor Brad Burgess Vice Chair: Mayor Alice Murphy

Economic Development & Communications:

Chair: Councillor Phil Harding Vice Chair: Councillor Jean-Ann Baranik

Roads & Infrastructure:

Chair: Councillor Ron Brent Vice Chair: Councillor Ruth Nishikawa

Finance:

Chair: Councillor Don Furniss Vice Chair: Councillor Brad Burgess

Administration:

Chair: Councillor Donelda Kruckel Vice Chair: Councillor Gault McTaggart

Community and Volunteerism:

Chair: Councillor Jean-Ann Baranik Vice Chair: Councillor Donelda Kruckel

Emergency Management:

Chair: Councillor Gault McTaggart Vice Chair: Councillor Allen Edwards

Parks, Trails & Libraries:

Chair: Councillor Ruth Nishikawa Vice Chair: Councillor Ron Brent


Recorded Vote: NAYS YEAS

Councillor Baranik x Councillor Brent x Councillor Burgess x Councillor Edwards x Councillor Furniss x

Councillor Harding x Councillor Kruckel x Councillor McTaggart x

Councillor Nishikawa x Mayor Murphy x

Totals 2 8

Carried Resolution Number COW-8-15/01/13

Councillor Harding – Councillor Brent: Be it resolved that Committee of the Whole recommend to Township Council that the by-law to appoint Council members as members of Committee of Adjustment be amended at the February 4, 2013, Council meeting to reflect the following amendment:

- to appoint Jean-Ann Baranik replacing Brad Burgess

Carried

2. Report from the Clerk Re: Declaration of Surplus Lands for portions of the

closed Original Road Allowance lying between Concessions 4 and 5, Lot 30 (Port Carling) OLIVER – 5-4-024. A copy of the report is attached.

The Clerk reviewed the application noting that the conveyance of the Original Road Allowance is subject to a consent application which expires in May 2013. A by-law for the conveyance of the closed Original Road Allowance will be presented at the February 4, 2013 Council meeting.

Resolution Number COW-9-15/01/13 Councillor Kruckel – Councillor Edwards: Be it resolved that the Committee of the Whole recommend to Township Council that the Township of Muskoka Lakes declares the following Township owned lands to be surplus:


Portions of closed Original Road Allowance lying between Concessions 4 and 5, Lot 30, (Port Carling) designated as Parts 4 and 5 on Reference Plan 35R-24021 and Part 30 on Reference Plan 35R-9730, OLIVER, 5-4-024 And further that the Clerk is hereby instructed to dispose of the said property pursuant to Sections 8, 9 and 11 of the Municipal Act, 2001. Carried

7. Community

a. Delegations and Petitions

1. None

b. Community and Volunteerism

Chair Baranik and Vice Chair Kruckel 1. None

c. Emergency Management Chair McTaggart and Vice Chair Brent 1. Report from the Fire Chief Re: Ministry of Transportation ARIS (Authorized

Requester Information Services) program. A copy of the report is attached.

The Fire Chief explained the Ministry of Transportation ARIS Program for Committee and answered questions in regard to fees for service, municipal insurance requirements and the use of personal VS Township owned vehicles. It was the consensus of Committee to have a policy drafted to provide the framework for municipal drivers in support of the program.

Resolution Number COW-5-15/01/13 Councillor Kruckel – Councillor Baranik: Be it resolved that the Committee of the Whole recommend to Township Council that the Mayor and Clerk be authorized to sign an Authorized Requester Agreement with the Minister of Transportation for the use of the Ministry of Transportation’s ARIS (Authorized Requester Information Services) program. Carried


2. Report from the Health and Safety Coordinator Re: Health and Safety Program Policies. A copy of the report is attached.

The Health and Safety Coordinator reviewed revised Health and Safety Policy C-HR-06 as per the amendments directed at the December 4, 2012 Committee of the Whole meeting.

Resolution Number COW-6-15/01/13 Councillor Brent – Councillor Baranik: Be it resolved that the Committee of the Whole recommend to Township Council to approve amended policy C-HR-06 which provides for more timely responses to Occupational Health and Safety matters that arise in the Township’s workplaces and that this updated policy replace any past Health & Safety policy put in place by Council resolution. With the addition of the sentence to #4 of the policy; “Workers shall also be responsible for utilizing this training in their work tasks to protect themselves and their co-workers”. Carried

3. Joint Occupational Health and Safety Committee Minutes – October 25, 2012. A

copy of the minutes is attached.

The Health and Safety Coordinator answered questions for Committee. Committee suggested that the Health and Safety Committee Minutes include target dates for action items proposed by the Committee.

d. Parks, Trails and Libraries

Chair Kruckel and Vice Chair Nishikawa

1. Report from the Director of Public Works Re: Volunteer Ice Rink Policy. A copy of the report is attached. The Director of Public Works reviewed the draft volunteer ice rink policy. It was the consensus of Committee to create a Code of Conduct Policy to be posted at all outdoor rinks. Staff was directed to revise the draft volunteer ice rinks policy to incorporate the code of conduct.


2. Minutes of the Muskoka Lakes Public Library Board held on November 8, 2012. A copy of the minutes is attached.

Councillor Kruckel reviewed the minutes and answered questions for Committee, including IT costs associated with the Library.

8. Planning and Visioning

a. Delegations and Petitions – 1:30 p.m.

1. Margaret Walton, agent, Planscape and / or Gary Gregoris, agent, attended at 1:30 pm Re: item 8.c.2.a., SPA-49/11, Ferndale Fun Inc. (Refer to item 8.c.2.a. Report). Mr. Gregoris did not attend the meeting.

2. James Woodruff, agent, attended at 1:40 pm Re: item 8.c.2.b., SPA-62-12,

Woodruff (Refer to item 8.c.2.b. Report). b. Visioning

Chair Murphy and Vice Chair Harding

1. None c. Planning

Chair Nishikawa and Vice Chair Murphy

1. Zoning By-law / Official Plan Amendments

a. None 2. Site Plans / Plans of Subdivision and Condominium

a. SPA-49/11, Ferndale Fun Inc., Part of Lots 28 & 29, Concession 5, (Port Carling), Roll # 5-4-092. A copy of the report is attached.

Mr. Pink explained the history, nature, and location of the application/property.

Ms. Margaret Walton, agent, Planscape, 104 Kimberley Avenue, Bracebridge, ON, P1L 1Z8, attended the meeting. Ms. Walton indicated she was available to answer questions.

Committee had no questions.


Resolution Number COW-10-15/01/13 Councillor Harding – Councillor McTaggart: Be it resolved that the Committee of the Whole recommend to Township Council that Site Plan Agreement application SPA-49/11 (Ferndale Fun Inc., Roll # 5-4-092) be approved subject to all zoning compliance matters being addressed through By-law 2012-152. This approval will expire on July 4, 2013, unless the corresponding Site Plan Agreement has been registered on title of the lands. Carried

b. SPA-62/12, Woodruff, Part of Lots 28 & 29, Concession 3, Part 8 on Plan 35R-

21303, (Medora), Roll # 5-3-053-05. A copy of the report is attached. Mr. Lusty explained the history, nature, and location of the application/property. Mr. James Woodruff, 1150 Ziska Road, Bracebridge, ON, P1L 1W8, attended the meeting. Mr. Woodruff noted the proposed use would not produce a large quantity of garbage which could be housed within the proposed building. He indicated he was available to answer questions. In response to Committee’s questions, Mr. Pink explained an entrance permit would be required from the District Municipality of Muskoka. He indicated Emergency Services would also be circulated for comments. Committee held a brief discussion regarding the potential for hazardous waste, wastewater, and the entranceway. Committee requested that the Agreement include a provision outlining the disposal of hazardous waste.

Resolution Number COW-11-15/01/13

Councillor Burgess – Councillor Edwards: Be it resolved that the Committee of the Whole recommend to Township Council that Site Plan Agreement application SPA-62/12, (Woodruff, Roll # 5-3-053-05) be approved, subject to confirmation of water usage, the addition of garbage facilities to the plan, including the disposal and storage of hazard waste and the receipt of securities. This approval will expire on August 4, 2013, unless the corresponding Site Plan Agreement has been registered on title of the lands. Carried


3. Long Range Planning / Special Projects

a. Report from the Interim Director of Planning Re: Community Improvement Plans. A copy of the report is attached.

Mr. Pink reviewed his report for Committee. In response to Committee’s question, the CAO indicated the potential of obtaining funding for a Community Improvement Plan including available grants for various works such as facade improvements. The CAO indicated he would provide an example plan for Committee’s review.

4. Other Business

a. Report from the Interim Director of Planning Re: Planning Department Activity

2012. A copy of the report is attached. Mr. Pink reviewed his report for Committee. In response to Committee’s questions, Mr. Pink indicated the increase in the number of site plan applications is due in part to minor variance conditions for dark sky lighting and re-vegetation. Site plans have also been imposed as a result of by-law amendment applications. Mr. Pink further reviewed Ontario Municipal Board appeals for Committee’s information.

b. Consideration of a resolution Re: District of Muskoka - James Bartleman Island Park Dock – Heritage Listing. Mr. Pink reviewed the request from the District of Muskoka for the reconstruction of a dock at James Bartleman Island Park and the relevant legislation for Committee. Councillor Baranik left the meeting at 1:50 p.m. Mr. Pink indicated that during the meeting recess, he consulted with the Chair and Vice Chair of the Township’s Heritage Committee, who indicated that they have not concerns with this request. Committee held a brief discussion and questioned if the docks were located on the same land parcel as the Museum that recently received approval for the roof reconstruction on the lock control building. Mr. Pink stated that records indicate the docks are part of the same property.


Resolution Number COW-12-15/01/13 Councillor Harding – Councillor McTaggart: Be it resolved that the Committee of the Whole recommend that Township Council has no objection to the request from the District Municipality of Muskoka to reconstruct a dock at James Bartleman Island Park (Roll Number # 5-5-057). Carried

d. Economic Development and Communications

Chair Harding and Vice Chair Burgess

1. None

9. New and Unfinished Business a. None

10. Committee in Closed Session a. None

11. Adjournment

a. Consideration of a resolution to adjourn.

Prior to adjournment, Mayor Murphy reminded those in attendance of the upcoming January 20, 2013 Mayor’s New Years Levee to be held at the Port Carling Memorial Community Centre from 1:00 pm to 3:00 pm.


Councillor Edwards – Councillor Kruckel: Be it resolved that this meeting adjourn at 2:00 p.m. and the next regular meeting of the Committee of the Whole will be held on Tuesday, February 5, 2013 at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling. Carried

___________________________ ____________________________ Mayor Alice Murphy, Chair Cheryl Mortimer, Clerk

SPECIAL COMMITTEE OF THE WHOLE MINUTES – JANUARY 29, 2013 – PAGE # 1

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES MINUTES – SPECIAL COMMITTEE OF THE WHOLE MEETING

Tuesday, January 29, 2013

A Special Meeting of the Committee of the Whole was held on Tuesday, January 29, 2013, at 9:00 a.m. in the Council Chambers, Municipal Offices, Port Carling Ontario for the purposes of the 2013 budget presentation and deliberations. PRESENT: OFFICIALS PRESENT: Mayor Alice Murphy, Chair C. Wray - CAO C. Mortimer - Clerk COUNCILLORS: S. Rettie - Treasurer Jean-Ann Baranik D. Pink - Interim Director of Planning Donelda Kruckel N. Donald - Development Services Coordinator Allen Edwards T. Guthrie - Clerk’s Assistant Donald Furniss R. Hayes - Fire Chief Gault McTaggart J. Krynicki - Director of Public Works L. McMurray - Community Economic Development Coordinator REGRETS: Ron Brent Phil Harding Ruth-Ellen Nishikawa Brad Burgess 1. Call to Order




Resolution Number SCOW-1-29/01/13 Councillor Baranik – Councillor McTaggart: Be it resolved that the Committee of the Whole Meeting agenda dated January 29, 2013 be adopted. Carried

3. Disclosure of Interest a. Councillor Baranik disclosed a pecuniary interest in budgetary matters relating to the

Township Fire Department as her spouse is an employee of that department.


4. Delegations and Petitions

a. None

5. Items of Business

a. Consideration of a resolution to Suspend the Rules of Procedure.

Resolution Number SCOW-2-29/01/13 Councillor McTaggart – Councillor Baranik: Be it resolved that Pursuant to Section 2(c) of the Township’s Procedural By-law 2006-11, the Rules of Procedure are suspended to enable Council to hold a general discussion regarding the 2013 draft budget. Carried

Finance Chair Burgess and Vice Chair Furniss

b. Presentation and Deliberations of the 2013 Draft Township Budget. A copy of the report

and the draft budget are attached. Councillor Furniss Chaired this portion of the meeting. The Treasurer provided an introduction and general overview of the 2013 Draft Township Budget. Committee held a discussion regarding the Consumer Price Index as it relates to budget forecasting and agreed to discuss this matter in depth further during the budget deliberations. OPERATING BUDGET Committee, along with Senior Management, reviewed the departmental Operating Budgets and made the following changes, directions and comments. Council The Clerk distributed an information sheet detailing Township Council Policy C-GG-09 - Council Attendance at Conferences. Committee reduced the fees and conferences line item from $12,000.00 to $10,000.00. No changes were made to the policy at this time. Clerk Committee discussed the allocation of revenues received from the sale of Township road allowances.


Treasury The Treasurer detailed the explanation for the transfer of earned interest to reserves. Economic Development Committee requested that this departmental budget include “Community” in the title to better reflect the department responsibilities. The CAO noted that staff is in the process of preparing a Township economic development plan to provide direction and outcomes in this regard. The Treasurer was requested to include an additional note on this page regarding previous funding allocations. Financing Charges The Treasurer was directed to consult with the District of Muskoka regarding the Township’s current debenture and future options for repayment. Human Resources Committee discussed the need for the proposed human resources expenditures noting that further consideration is required. The Treasurer was requested to include an additional note on this page regarding previous funding allocations. Fire Councillor Baranik did not participate in the discussion regarding the Fire Department commencing at 9:16 a.m. as she had disclosed a pecuniary interest as her spouse is an employee of the Fire Department. The Fire Chief outlined the 2012 actual expenditures resulting from the large forest fire at Huckleberry Rock. Committee discussed the proposed transfer to reserves for the Minett Fire Station and agreed to further consider this matter during the discussion of capital expenditures. Councillor Baranik returned to the Council table at 10:20 a.m. Emergency Management The Fire Chief provided clarification of the Emergency Management budget VS the Fire budget. It was noted that the Joint Emergency Preparedness Program (JEPP), has been eliminated. As this was a significant source of funding for the Township, the Fire Chief recommended that the Township lobby uppers level of government for the re-establishment of this funding program. Community Policing The Treasurer was directed to investigate the costing and need for the space allocated under community policing. The CAO also noted the need to review future policing costs that impact the Township.


Building Committee discussed the overhead charges line item in the Building budget. The Committee requested the Treasurer to circulate a further breakdown of this expenditure. Direction was also given to create a new line item for the Transfer from Reserves. Committee discussed current building permit fees. The Development Services Coordinator advised that these fees will be reviewed in 2013. By-law Enforcement / Fire Prevention The Fire Chief discussed the need for the proposed expenditures. Committee noted the desire for increased by-law enforcement as indicated that the 2012 town hall meeting. Committee discussed ticketing, collections and amounts of fines, and fire prevention and education initiatives related to this department. Dock Lighting Committee discussed the specific dock lighting expenditures indicating that this matter requires further analysis. Cemeteries In response to Committee’s inquiries regarding cemetery fees, the Director of Public Works indicated that the Township’s Cemetery By-law is currently under review and will be presented for consideration in 2013. Parks Committee discussed the need to complete a Parks Master Plan in 2013 as indicated in the draft capital budget. Staff was directed to allocate $2,000.00 in 2013 towards Parks expenditures to prepare and conduct an RFP in this regard with the intention to proceed in 2014. Community Centres Committee discussed Community Centre revenues, rental insurance requirements, rates and bookings. The Community Economic Development Coordinator indicated the potential for implementing a centralized online booking program for the community centres. Arenas Committee discussed potential options for the earlier installation of ice at the Bala arena. Currently, the ice is put in place following the annual Bala Cranberry Festival. Staff was requested to investigate ice demands, options and a cost / benefit analysis in this regard. Committee requested that the arena revenues be set out separately from the expenditures for both the Bala and Port Carling Arena budgets.


Swimming It was the consensus of Committee to maintain all swim program locations for the 2013 season. Committee suggested the potential for an adult swim program to be offered. Committee also reviewed the Township’s swimming rates. Maintenance & Safe Drinking Water Staff indicated that these departmental expenditures are allocated to meet legislative requirements. Library Committee discussed the positive benefits of the Township overseeing the financial operations of the library. 2012 is the first full year of this change and will establish a base for future comparison. The Treasurer was requested to include an additional note on this page regarding the financial impact to the Township as a result of the Library joining the District IT shared services program. Trails Committee discussed the possibility of establishing a volunteer group to walk and inspect the Township trails for maintenance purposes. Staff answered questions with respect to the use of reserve funds relating to trails and possible locations for washroom facilities. The Director of Public Works was instructed to conduct a cost / benefit analysis of renting VS purchasing portable washroom facilities. Planning Committee discussed planning related legal fees, heritage committee expenses, consulting fees, OMB expenditures and the zoning by-law review process. Committee requested that the zoning by-law review be included for discussion on the February 5, 2013 Committee of the Whole meeting agenda. The Treasurer was instructed to amend the heritage committee budget resulting from their upcoming January 30, 2013 Committee meeting. Grants to Organizations Committee directed the reduction of the Safe Quiet Lakes grant allocation from $5,000.00 to $2,500.00 and to allocate funding for the Muskoka Lakes Chamber of Commerce in the amount of $18,000.00. The Treasurer was directed to rename the Affordable Housing line time to “Attainable Housing”. Committee noted the need to establish a policy for matching funds with respect to volunteer community libraries. Roads Committee discussed 2012 expenditures and proposed 2013 reserve transactions. The Treasurer was directed to reallocate culvert expenditures between maintenance and capital. The CAO indicated that the Township must be diligent with respect to monitoring weather patterns, severe weather events and climate change as it relates to roads and other municipal services.


Street Lighting Committee discussed the volume of street lights, funding and how the municipality is charged for these expenditures. CAPITAL BUDGET The Treasurer provided a general overview of the major capital projects listed in the 2013 Capital Investment Program indicating his plan to revise the report format for 2014. Committee and Senior Management commenced the review of the draft Capital Budget and made the following changes, directions and comments.

Fire Councillor Baranik left the Council table at 1:08 pm as she disclosed a pecuniary interest

as her spouse is an employee of the Fire Department. She did not participate in the discussion on this matter. Further to the operating budget discussion, it was the consensus of Committee to reduce the transfer to reserve allocation for the Minett Fire Station project from $200,000.00 to $100,000.00 in 2013. Committee also discussed future budget impacts relating to fire boat expenditures.

Councillor Baranik returned to the Council table at 1:18 p.m. Parks

Further to the operating budget discussion, it was the consensus of Committee to remove the Parks Master Plan capital expenditure of $80,000.00 from the 2013 budget with the intention of moving forward with this project in 2014.

It was the consensus of Committee to continue the Capital Budget review at the upcoming February 4, 2013 regular meeting of Council. The Treasurer was requested to provide an overview of the 10 Year Capital Forecast at the February 5, 2013 regular meeting of Committee of the Whole.

c. Consideration of a resolution to Replace the Rules of Procedure.

Resolution Number SCOW-3-29/01/13 Councillor Kruckel – Councillor Edwards: Be it resolved that Resolution #SCOW-2-29/01/13 be rescinded and that the Rules of Procedure pursuant to Procedural By-law 2006-11 are no longer suspended. Carried


6. Closed Session

a. None

7. Adjournment a. Consideration of a resolution to adjourn.

Resolution Number SCOW-4-29/01/13 Councillor Edwards – Councillor Kruckel: Be it resolved that Committee of the Whole adjourn at 1:35 p.m. and the next regular meeting of Committee of the Whole will be held on Tuesday, February 5, 2013 at 9:00 a.m. or at the call of the Chair in the Council Chambers, of the Municipal Offices in Port Carling, Ontario. Carried

___________________________ ____________________________ Mayor Alice Murphy, Chair Cheryl Mortimer - Clerk

COMMITTEE OF THE WHOLE MINUTES – February 5, 2013 – PAGE # 1


Tuesday, February 5, 2013

A Regular Meeting of the Committee of the Whole was held on Tuesday, February 5, 2013, at 9:00 a.m. in the Council Chambers, Municipal Offices, Port Carling Ontario. PRESENT: OFFICIALS PRESENT: Mayor Murphy, Chair C. Wray - CAO C. Mortimer - Clerk COUNCILLORS: T. Guthrie - Clerk’s Assistant Ruth Nishikawa D. Pink - Director of Planning Don Furniss R. Hayes - Fire Chief Gault McTaggart S. Rettie - Treasurer Jean-Ann Baranik N. Donald - Development Services Coordinator Allen Edwards J. Krynicki - Director of Public Works Donelda Kruckel L. Forbes - Planning Assistant Phil Harding L. McMurray - Community Economic Development Coordinator Regrets: Brad Burgess Ron Brent 1. Call to Order




Resolution Number COW-1-05/02/13 Councillor Baranik – Councillor Harding: Be it resolved that the Committee of the Whole agenda dated February 5, 2013 be adopted. Carried.

3. Disclosure of Interest a. Councillor Baranik disclosed a pecuniary interest with the Fire Department Capital

Forecast / Budget (item 6.b.1, Report) as her spouse is an employee of the Fire Department.

b. Councillor Harding disclosed a pecuniary interest in item 8.a.2 (item 8.c.1.a., ZBA-01/13 Application, Watts) as he is an immediate neighbour of the applicant.



a. Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on January 15, 2013.

Resolution Number COW-2-05/02/13 Councillor Harding – Councillor Kruckel: Be it resolved that the Committee of the Whole Meeting minutes held on January 15, 2013 be adopted. Carried.

b. Consideration of a resolution to adopt the Special Committee of the Whole Meeting

minutes held on January 29, 2013.

Resolution Number COW-3-05/02/13 Councillor McTaggart – Councillor Harding: Be it resolved that the Special Committee of the Whole Meeting minutes held on January 29, 2013 be adopted. Carried.

5. Public Works a. Delegations and Petitions – 9:00 a.m.

a. None

b. Road and Infrastructure Chair Brent and Vice Chair Nishikawa 1. Report from the Director of Public Works Re: Efforts relating to Heritage

Committee recommendations. A copy of the report is attached.

The Director of Public Works and the CAO introduced the report. Committee held a lengthy discussion regarding recommendations made by the Heritage Committee in this regard.

Resolution Number COW-10-05/02/13 Councillor Baranik – Councillor Harding: Whereas the Strategic Plan for the Township of Muskoka Lakes identifies that urban streetscapes reflect the tourism opportunities specific to the local geography, heritage and attractions;


And whereas the Township of Muskoka Lake’s Official Plan provides that Streetscape improvements and private redevelopment in the core commercial area will focus on improving pedestrian access;

And whereas opportunities emerge to strengthen the essence and personality of Muskoka Lakes utilizing community design strategies; And whereas the Township of Muskoka Lakes retained the services of professional design teams to develop Master Plan documents for the downtown areas of Bala and Port Carling in a continuing effort to serve the needs of the Township, including parking efficiency, pedestrian safety, business opportunities, aesthetics and community design; And whereas each community faces similar issues requiring updated strategies, each is also unique and faces its own set of challenges leading to design solutions that will respect the character of each community; And whereas the urban centres of Bala and Port Carling have high levels of pedestrian traffic; And whereas a number of traffic safety considerations have been identified on the District of Muskoka Roads running through the urban centres of Bala and Port Carling; And whereas the safety of the pedestrian and motoring public is of paramount importance and it is the objective of the Township of Muskoka Lakes to reduce the potential for and severity of collisions for both vehicular and pedestrian traffic; And whereas safe egress and line of vision from the LCBO parking lot in Port Carling is impeded by the vehicular parking immediately adjacent and west of the Muskoka Road 118 highway access; And whereas safe egress from Portage Street in Bala is impeded by the vehicular parking immediately adjacent and north of the intersection, known as Don’s Bakery Retail Centre; And whereas a Bala Streetscape & Parking Improvement Plan (BSPIP) was completed in September 2006 to preserve and enhance the town’s unique charm with safe pedestrian walks, organized parking, trees and gardens, and parks that are accessible to all;


And whereas a number of pedestrian friendly access improvements have already been implemented along Muskoka Road 118 in Port Carling; And whereas the BSPIP identified the need for a Traffic Signal Pedestrian Crossing; And whereas the BSPIP included a Historic Summer Station and Interpretative Historic Pavilion; And whereas the Township, and the Township’s Heritage Committee engaged in significant discussion with the Ministry of Natural Resources through 2011 and 2012 regarding vegetative safety and aesthetics throughout the urban waterfront area of Bala; And whereas for safety considerations, approval was received from the District of Muskoka for installation of an amber flashing light at the intersection of Muskoka Road 169 and Southwood Road; And whereas the Township’s Heritage Committee recommended to Council to request permission from the District of Muskoka to re-naturalize the road allowance on the west side of Muskoka Road 169, north of Muskoka Road 38 and south of the South Bala Falls;

Therefore, be it resolved that the Committee of the Whole recommend to the Council of the Township of Muskoka Lakes that it request approval from the District of Muskoka: • That a Traffic Signal Pedestrian Crossing be installed across

Muskoka Road 169 in Bala, linking the Township Parking Lot and Margaret Burgess Park;

• And that a parking barrier be installed on the west side of Muskoka Road 169, immediately north of Portage Street;

• And that a parking barrier be installed on the south side of Muskoka Road 118, immediately to the west of the LCBO access;

• And that the Policy and Procedures for Access on to the District of Muskoka Roads be strictly enforced on that portion of the Muskoka Road 169 included in the BSPIP;

• And that vegetative re-naturalization be initiated by the Township of Muskoka Lakes and community on the Right-of-Way to west of Muskoka Road 169 between Muskoka Road 38, and south of the South Bala Falls.

Carried.


2. Discussion Re: District Transit Study Update. The Director of Public Works was requested to further investigate the District Transit Study and report back to Committee.

6. Corporate Services


1. None

b. Finance Chair Furniss and Vice Chair Burgess 1. Report from the Treasurer Re: 10 Year Capital Forecast. A copy of the report is

attached.

The Treasurer provided a general overview of the 10 Year Capital Forecast and a detailed explanation of reserve funding for capital expenditures. General Committee discussed the need for the replacement of the Port Carling Wall and the importance for the inclusion of the Port Carling Nursing Station in the capital forecast. Committee agreed to leave both items in the 10 Year Capital Plan. It was noted that a business plan is required for the nursing station initiative. No changes were made. Fire Councillor Baranik did not participate in the discussion regarding the Fire Department commencing at 9:46 a.m. as she had disclosed a pecuniary interest as her spouse is an employee of the Fire Department. Committee discussed the Deputy Chief’s vehicle, Foot’s Bay fire boat, Minett fire station, ATV’s, bunker gear and transfers to reserves included in the forecast. Committee agreed to reallocate $25,000.00 of the $50,000.00 allocation to the 2014 budget for the Deputy Chief’s vehicle. Committee also reduced the 2013 Minett fire station allocation to $50,000.00. As a result, direction was given to reduce the 2013 operating budget transfer to reserves by $75,000.00. The Fire Chief was requested to review funding for fire boats. Staff was also requested to provide a municipal fleet management plan report at a future meeting.


Councillor Baranik returned to the discussion at 10:14 a.m. Emergency Management The Fire Chief and the CAO noted that the Joint Emergency Preparedness Plan (JEPP) funding program has been eliminated. No changes were made. Building The Building Department vehicles are to be reviewed through the fleet management plan report. No changes were made. Cemeteries The Director of Public Works indicated that the project line item of Port Carling Fencing should be renamed to Port Carling Columbarium. Committee directed that the $10,000.00 provided for in 2015 be reallocated to 2013 for Torrance Cemetery fencing. The Director of Public Works was requested to assess and confirm funding requirements for this project. Parks and Trails Further to direction received at the February 4, 2013 Council meeting, Committee amended the allocation for the Windermere Village Hall Plaque to $1,000.00 to include the creation of a garden at the facility. Committee discussed the $5,000.00 yearly allocation for signage. The Director of Public Works was requested to review signage costs and the possibility of community assistance with respect to recreational trails. Staff was also requested to review the status of the agreement with the Muskoka Lakes Golf and Country Club for improvements to the Hazlewood Trail. Community Centres Committee discussed outdoor ice surfaces. The Development Services Coordinator indicated that further input and direction was required with respect to the Milford Bay Community Centre outdoor ice surface. There were no changes made to the forecast. Arenas Committee discussed arena compressors, ice installation, and general betterments. No changes were made. Library There were no changes made to the library capital forecast. Maintenance Committee discussed vehicle trade-in values. Maintenance vehicles are to be reviewed through the fleet management plan report. No changes were made.


Public Works The Treasurer and the Director of Public Works were requested to provide a detailed 10 year breakdown of the vehicle/equipment and other capital requirements line items included in the Public Works capital forecast. Committee discussed the Clear Lake Road and Ziska Road resurfacing projects included in the forecast. The Director of Public Works was requested to re-assess the road resurfacing forecast to combine and/or reschedule projects for cost savings, improved efficiencies and longevity of roads while considering the road needs study and potential construction/development projects. No changes were made.

Operating Committee held a discussion regarding the consumer price index. The Treasurer was requested to provide the impact of adjusting the non-union employee wages to match the unionized employee wage increase for 2013.

c. Administration

Chair Kruckel and Vice Chair McTaggart

1. Report from the Clerk Re: Request to purchase a portion of Original Shore Road Allowance lying in front of Concession 3, Lot 35, Lake Rosseau (Cardwell), PHILLIPS, 1-3-079. A copy of the report is attached.

The Clerk introduced the report for Committee.

Resolution Number COW-4-05/02/13 Councillor Edwards – Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the request to purchase a portion of Original Shore Road Allowance submitted by Catherine Coate Phillips (1-3-079) lying in front of Concession 3, Lot 35 (Cardwell) Lake Rosseau pursuant to the conditions provided in Township Council Policy C-LS-08 for the Sale of Original Shore Road Allowances. Carried.

2. Report from the Clerk Re: Request to purchase a portion of an Original Shore

Road Allowance lying in front of Concession 17, Lot 31, and a portion of Original Road Allowance leading to the Severn River lying between Lots 30 and 31, Concession 17, Severn River (Wood) VOKEY/TONIUTTI, 8-14-058. A copy of the report is attached.


The Clerk introduced the two applications to Committee; one for the purchase of the Original Shore Road Allowance and one for the purchase of the Original Road Allowance leading to water.

Resolution Number COW-5-05/02/13 Councillor Baranik – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the request to purchase a portion of Original Shore Road Allowance in the name of James Vokey and Marta Toniutti (8-14-058) lying in front of Concession 17, Lot 31 (Wood) Severn River pursuant to the conditions provided in Township Council Policy C-LS-08 for the Sale of Original Shore Road Allowances. Carried.

Resolution Number COW-6-05/02/13 Councillor Edwards – Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that the Township of Muskoka Lakes retain the Original Road Allowance requested for purchase by James Vokey and Marta Toniutti (8-14-058) lying between Lots 30 and 31, Concession 17 (Wood) leading to the Severn River for future municipal use. Carried.

Committee suggested that the policy for the purchase of Original Road Allowances leading to water be reviewed at a future meeting.

3. Report from the Clerk Re: License Agreement renewal and extension request for

an existing encroachment of a septic system lying on an Original Road Allowance leading to water lying between Concessions E and F, Lot 31 (Medora) Lake Muskoka, designated as Part 7 on 35R-22473, WOOLVEN/FLEMING, 4-21-055. A copy of the report is attached.

The Clerk reviewed the License Agreement application for Committee advising that the new property owners are seeking a five year extension to the current agreement which has one year remaining.


Resolution Number COW-7-05/02/13 Councillor Baranik – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to enter into a short term license agreement with Steven Woolven and Karen Fleming (4-21-055) for the encroachment of a septic bed situated on an Original Road Allowance leading to water between Concessions E and F, Lot 31, Lake Muskoka (Medora) subject to the conditions provided in Township Council Policy C-LS-07 for License Agreements, with the expiration date of December 31, 2013 and the fee for 2013 be set at $500.00. Carried.

4. Report from the Clerk Re: Declaration of Surplus Lands for portions of Original

Shore Road Allowances on Lake Rosseau (Greenberg – 2-24-067) and Nine Mile Lake (Graham – 8-9-060-01). A copy of the report is attached.

The Clerk indicated that road closing by-laws for the subject applications will be presented at the next regular meeting of Council.

Resolution Number COW-8-05/02/13 Councillor Harding – Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that the Township of Muskoka Lakes declares the following Township owned lands to be surplus: A portion of closed flooded Original Shore Road Allowance lying in front of Lot 32, Concession 9 (Watt) Lake Rosseau designated as Part 3 on Reference Plan 35R-23804, GREENBERG, 2-24-067 A portion of Original Shore Road Allowance lying in front of Concession 13, Lot 15 (Wood) Nine Mile Lake designated as Part 2 on Reference Plan 35R-11263, GRAHAM, 8-9-060-01 And further that the Clerk is hereby instructed to dispose of the said property pursuant to Sections 8, 9 and 11 of the Municipal Act, 2001. Carried.


7. Community a. Delegations and Petitions

1. None


Chair Baranik and Vice Chair Kruckel 1. Report from the Community Economic Development Coordinator Re: 2013

Skating School (Brian Orser / Port Carling Figure Skating Club). A copy of the report is attached.

The Community Economic Development Coordinator reviewed the Skating School request for Committee. She indicated that the Port Carling Figure Skating Club (PCFSC) has submitted a revision to the original request reducing the time allocation from two weeks to one week. Laurie Campbell, PCFSC President, was in attendance and permitted to address Committee regarding the request noting that the 2012 skating school was a great success. Ms. Campbell answered questions for Committee regarding the 2012 skating school and the 2013 proposal. For 2013, Committee agreed to charge the PCFSC an ice rental rate equal to what was charged in 2012, along with waiving the rental fees associated with the Gala Demonstration and Reception.

Resolution Number COW-9-05/02/13 Councillor McTaggart – Councillor Harding: Be it resolved that Committee of the Whole recommend to Township Council that the use of the Port Carling Arena for the 2013 Skating School be approved, provided that the wording in the contract includes: a) The renter acknowledges that ice-making equipment is undersized, therefore unforeseen weather conditions could result in the production of insufficient ice and; And that Council waive rental fees for the 2013 Gala Demonstration and VIP reception at:

1) The Port Carling Arena and; 2) The Port Carling Memorial Community Centre.


And further at the Rate of $114.10 p/hr plus H.S.T. Carried.

c. Emergency Management

Chair McTaggart and Vice Chair Edwards 1. None

d. Parks, Trails and Libraries Chair Nishikawa and Vice Chair Brent

1. Minutes of the Muskoka Lakes Public Library Board meetings held on December

6 and 13, 2012 and January 10, 2013. Copies of the minutes are attached.

Councillor Kruckel indicated that revised Library Board meeting minutes were forthcoming. Upon receipt, the Clerk was directed to place the revised minutes on a future Committee meeting agenda for review.

8. Planning and Visioning

a. Delegations and Petitions – 1:30 p.m.

Chair Harding 1. Jane Templeton, General Manager, Muskoka Lakes Chamber of Commerce

(MLCC), attended at 1:30 pm Re: 2012 Year End Duke House Report.

Jane Templeton presented the MLCC’s yearend report on the operation of the Duke House Visitor Information Centre in 2012. She outlined the Memorandum of Understanding (MOU) entered into between the Township and the Chamber, how they met the MOU requirements and provided suggested improvements for 2013. Ms. Templeton was requested to submit the Chamber’s proposal and draft MOU for 2013 along with their recommendations for improvement in this regard.

Vice Chair Murphy

2. Greg Corbett, agent, Planscape, attended at 1:50 pm Re: item 8.c.1.a., ZBA-01/13, Watts. (Refer to item 8.c.1.a., Report)


b. Visioning Chair Murphy and Vice Chair Harding

1. Discussion Re: Strategic Plan Review Update.

This item was deferred to the February 19, 2013 Special Committee of the Whole meeting for discussion.

c. Planning Chair Burgess and Vice Chair Murphy

1. Zoning By-law / Official Plan Amendments

a. ZBA-01/13, Watts, Part of Lot 35, Concession 4, (Port Carling), Roll # 5-6-050. A copy of the report is attached.

Councillor Harding had disclosed a pecuniary interest in this item as he is an immediate neighbour of the applicant. He left the Council table at 1:45 pm and did not participate in the discussion or vote on the matter.

Mr. Pink explained the history, nature, and location of the application/property. Mr. Greg Corbett, Agent, Planscape, 104 Kimberley Ave., Bracebridge, ON, P1L 1Z8, attended the meeting. Mr. Corbett provided a brief history of the property. He explained that the current application is the result of modifications made to a previous application considered by Committee in December. The requested lot coverage has been reduced to 10.99% of the area within 200 feet of the Present High Water Mark from the previous application. In response to Committee’s question, Mr. Corbett indicated the dwellings are considered legal non-complying. Additions to those dwellings have existed for 13 years; however, no Building Permits were obtained at that time. He indicated that no new construction is proposed. Mr. Pink clarified various aspects of the application, applicable zoning by-law provisions, enforcement and site plan control for Committee. Committee wanted to ensure storage areas are not converted to habitable space in the future. Committee agreed that site plan control be imposed on the subject property when the amendment is presented to Council for consideration.


Resolution Number COW-11-05/02/13 Councillor Furniss – Councillor Kruckel: Be it resolved that Zoning By-law Amendment Application ZBA-01/13, Watts, Roll # 5-6-050, be approved for circulation. Carried.

Councillor Harding returned to the Council table.

2. Site Plans / Plans of Subdivision and Condominium

a. None 3. Long Range Planning / Special Projects

a. Report from the Interim Director of Planning Re: Zoning By-law Review. A copy of the report is attached.

Mr. Pink reviewed his report for Committee. In response to Committee’s question, Mr. Pink indicated the process typically begins with the establishment of an advisory/steering committee. Mr. Pink further outlined the typical composition of a steering committee and a synopsis of the by-law review process steps. Committee held a lengthy discussion and indicated they wished to conclude this process during the current term of Council. Committee felt they required additional time to consider go forward options. Staff was requested to circulate the Gantt Chart from MHBC to Committee members for their review. Committee agreed to provide additional comments to planning staff and to consider this matter further at the February 19, 2013 Special Meeting of Committee of the Whole.

b. Report from the Interim Director of Planning Re: OP Amendments. A

copy of the report is attached.

Mr. Pink reviewed his report for Committee outlining potential technical changes to the Township’s Official Plan. In response to Committee’s question, Mr. Pink indicated the Township’s Official Plan currently contains policies related to secondary dwelling units. He noted only a small change to include row houses would be required to be consistent with the District of Muskoka Official Plan.


4. Other Business

a. Minutes from the November 3, 2012 Heritage Committee Meeting. A

copy of the minutes is attached. b. Minutes from the January 30, 2013 Heritage Committee Meeting. A copy

of the minutes is attached. In response to Committee’s question, the Clerk reviewed the requirements regarding public notification of meetings. Committee requested a review of the Procedural By-law as it relates to public notification of Heritage Committee meetings, at a future meeting.

c. Consideration of resolutions arising from the Heritage Committee

Minutes. Committee held a lengthy discussion regarding the minutes and the recommendations from the Heritage Committee.

Resolution Number COW-12-05/02/13 Councillor Kruckel – Councillor Furniss: WHEREAS the Bala Cenotaph is located on lands owned by CPR, NOW THEREFORE, BE IT RESOLVED THAT Committee of the Whole recommends to Township Council to commence discussions with CPR to facilitate the heritage designation of the Bala Cenotaph. Carried. Resolution Number COW-13-05/02/13 Councillor Nishikawa – Councillor McTaggart: Be it resolved that the motion as follows be deferred for budget consideration; WHEREAS the Year to date Actual for 2013 amounts to $32,129 relating to CRB hearing expenditures, and WHEREAS the Heritage Committee wishes to pursue a Part V designation under the Ontario Heritage Act, and


WHEREAS certain additional expenditures relating to advertising and other designations and other heritage related costs are proposed, NOW THEREFORE BE IT RESOLVED THAT Committee of the Whole recommend that Township Council support a total Heritage Committee budget for 2013 of $60,200. Carried.

Committee agreed that the heritage budget related items be discussed at the February 19, 2013 Special Committee of the Whole Meeting during budget deliberations.

Resolution Number COW-14-05/02/13 Councillor Edwards – Councillor Kruckel: Be it resolved that Committee of the Whole recommend to Township Council to defer the following motion for future housekeeping OP amendment: that an Official Plan amendment be initiated to include a Heritage Impact Assessment under Section F.15, Completed Applications. Carried. Resolution Number COW-15-05/02/13 Councillor McTaggart – Councillor Harding: Be it resolved that Committee of the Whole recommend that Township Council request that Bala, Port Carling and Windermere be formally recognized by the Ministry of Tourism, Culture and Sports as a tourist and cultural heritage designation. Carried.

d. Economic Development and Communications

Chair Harding and Vice Chair Baranik

1. None

9. New and Unfinished Business a. None


10. Committee in Closed Session a. None


Resolution Number COW-16-05/02/13 Councillor Harding – Councillor Baranik: Be it resolved that this meeting adjourn at 2:28 p.m. The next regular meeting of the Planning Committee of the Whole will be held on Monday, March 18, 2013 at 10:00 a.m. and the next regular meeting of the Committee of the Whole will be held on Tuesday, March 19, 2013 at 10:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling. Carried.

___________________________ ____________________________ Mayor Alice Murphy Cheryl Mortimer - Clerk

SPECIAL COMMITTEE OF THE WHOLE MINUTES – FEBRUARY 19, 2013 – PAGE # 1

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES MINUTES – SPECIAL COMMITTEE OF THE WHOLE MEETING

Tuesday, February 19, 2013

A Special Meeting of the Committee of the Whole was held on Tuesday, February 19, 2013, at 8:30 a.m. in the Council Chambers, Municipal Offices, Port Carling Ontario for 2013 budget deliberations and review of the Township Strategic Plan. PRESENT: OFFICIALS PRESENT: Mayor Alice Murphy, Chair C. Wray - CAO C. Mortimer - Clerk COUNCILLORS: S. Rettie - Treasurer Brad Burgess D. Pink - Director of Planning Donelda Kruckel N. Donald - Development Services Coordinator Allen Edwards J. Krynicki - Director of Public Works Donald Furniss T. Guthrie - Clerk’s Assistant Gault McTaggart R. Hayes - Fire Chief Jean-Ann Baranik L. McMurray - Community Economic Development Coordinator Ron Brent L. Forbes - Planning Assistant Phil Harding Ruth Nishikawa, arr. at 8:44 am 1. Call to Order



a. Consideration of a resolution to adopt the agenda as amended.

Resolution Number SCOW-1-19/02/13 Councillor Baranik – Councillor Harding: Be it resolved that the Special Committee of the Whole Meeting agenda dated February 19, 2013 be adopted as amended to add 2 resolutions for consideration under item 5.e. with respect to the zoning by-law review. Carried.

3. Disclosure of Interest a. Councillor Baranik disclosed a pecuniary interest in the Fire Department Budget (item

5.c, Budget Deliberations) as her spouse is an employee of the Township Fire Department.


4. Delegations and Petitions

a. None

5. Items of Business a. Consideration of a resolution to Suspend the Rules of Procedure.

Resolution Number SCOW-2-19/02/13 Councillor Baranik – Councillor Harding: Be it resolved that Pursuant to Section 2(c) of the Township’s Procedural By-law 2006-11, the Rules of Procedures are suspended to enable Council to hold a general discussion regarding the 2013 draft budget.

Carried.

b. Report from the Treasurer Re: 2013 Budget. A copy of the report is attached.

Chair Furniss - Finance The Treasurer highlighted the report noting the most recent revisions to the draft budget and the resulting levy increase. He also provided the impact of adjusting non union employee wages to match the union employee wage increase. It was the consensus of Committee that the non union employee wages reflect a 2% increase in 2013. Councillor Nishikawa arrived at 8:44 a.m. Committee discussed the impacts of the recent property reassessments conducted by Municipal Property Assessment Corporation (MPAC) indicating the importance of inclusion of same as part of the Township’s risk assessment.

c. Deliberations of the 2013 Draft Township Budget.

OPERATING BUDGET Committee reviewed the Operating Budget and made the following changes, directions and comments. Community and Economic Development Committee discussed community event promotion and the Township’s inclusion in Doors Open 2013.


Human Resources The CAO indicated that a report is forthcoming in regard to human resources. Committee directed that the 2013 budget allocation be reflected as a contract position and that $7,000.00 in revenues be included in the budget from sharing of services with the Town of Gravenhurst. Fire Councillor Baranik did not participate in the discussion regarding the Fire Department commencing at 9:16 a.m. as she had disclosed a pecuniary interest as her spouse is an employee of the Fire Department. Committee requested a future report from the Fire Chief detailing the education and training allocation included in the budget. In response to Committee’s questions, the Fire Chief indicated that an internal fire services review was being conducted in 2013 through a fire underwriters survey. Councillor Baranik returned to the discussion at 9:36 a.m. Building Committee discussed the current building trends, economic impacts on the construction industry, permit values and the use of departmental operating reserves. The Development Services Coordinator indicated that a review of the building permit fees will be conducted in 2013. By-law Enforcement / Fire Prevention Committee discussed the importance of cross departmental by-law enforcement with respect to planning, building and by-law matters and requested regular reporting to Council. Parks In response to Committee, the Treasurer indicated he would further review allowable funding through the Parks Reserve and apply those opportunities where applicable. Community Centres Committee discussed community centre rental revenues vs. operating expenses. Arenas Committee discussed rental revenues and recent impacts on arena use. Trails Committee reduced part time wages by $3,000.00 and reallocated this amount to a new line item for a volunteer trails committee. Councillor Nishikawa was requested to review and determine the potential for the establishment of a volunteer trails committee.


Planning In response to Committee, the Treasurer provided clarification regarding the Heritage Committee line item including costs associated with the Conservation Review Board Hearing. Grants The CAO indicated that a future report would be coming forward with respect to policy development for cost sharing initiatives with community groups for capital projects. Roads Committee discussed aggregate revenues and cost recovery for damages of roads and bridges. Street Lighting The Director of Public Works was directed to review lighting in Bala and other communities to achieve improvements with respect to the number of street lights, dark sky lighting, energy efficiencies and decorative lighting.

CAPITAL BUDGET Committee reviewed the Capital Budget and made the following changes, directions and comments. Fire Councillor Baranik did not participate in the discussion regarding the Fire Department commencing at 10:50 a.m. as she had disclosed a pecuniary interest as her spouse is an employee of the Fire Department.

Committee reviewed the requirement for utility terrain vehicles and the capital costs associated with the expenditure. Committee requested that the Fire Chief provide a future cost benefit report to determine the need for this type of vehicle. It was the consensus of Committee to remove the $28,000.00 budget allocation for Fire Department ATVs. Councillor Baranik returned to the discussion at 11:03 a.m. Parks It was the consensus of Committee that the installation of a self powered light at Whitings Beach be included in the 2013 Parks Capital Budget with the funds being allocated from the Parks Reserve. The Treasurer and the Director of Public Works were directed to review and determine the costing of this expenditure.


The Director of Public Works was requested to determine with the community of Torrance, the location for the installation of a flag pole at either the beach or the community centre. Roads In response to Committee, the Director of Public Works advised he would be developing a more comprehensive 10 year capital forecast as it relates to the Roads Need Study. The Treasurer reported to Committee that correspondence has been received advising that the Township’s Municipal Infrastructure Investment Initiative (MIII) Capital Program Application for the replacement of the Beatrice Townline Bridge No. 3 project is not eligible to move forward. Reserves Councillor Furniss provided a brief explanation and history of capital reserves and debenturing. In conclusion, Committee agreed that no further Committee of the Whole budget deliberation meetings were required and that the budget could go directly to Council for consideration of adoption.

d. Consideration of a resolution to Replace the Rules of Procedure.

Resolution Number SCOW-3-19/02/13 Councillor Kruckel – Councillor Furniss: Be it resolved that Resolution #SCOW-3-19/02/13 be rescinded and that the Rules of Procedure pursuant to Procedural By-law 2006-11 are no longer suspended. Carried.

e. Report from the Director of Planning Re: Comprehensive Zoning By-law Review / 2013

Draft Budget. A copy of the report is attached. (This item was referred from the February 5, 2013, Committee of the Whole meeting). Chair Burgess - Planning Mr. Pink reviewed the report for Committee. It was the consensus of Committee to establish a zoning by-law review steering committee prior to selecting a planning consultant in this regard. Committee agreed that Mayor Murphy, Councillor Burgess and Councillor Nishikawa would participate in the steering committee and recommend further members from the public for appointment by Council.


Resolution Number SCOW-4-19/02/13 Councillor Edwards – Councillor Kruckel: Be it resolved that Committee recommend to Council that a Steering Committee be appointed to complete the Zoning By-law review process. Carried.

It was the consensus of Committee to hold a Special Council meeting on Friday, March 1, 2013 at 2:30 pm to consider the appointment of the Zoning By-law Review Steering Committee and to consider the adoption of the 2013 Township Budget.

f. Review of the Township Strategic Plan. (This item was referred from the February 5, 2013, Committee of the Whole meeting).

Chair Murphy - Visioning

Mayor Murphy requested that Council and senior staff review the Township Strategic Plan and to submit comments to the CAO. The CAO will consolidate any amendments and present the revised plan at a future meeting for approval.

6. Closed Session a. None


Resolution Number SCOW-5-19/02/13 Councillor Edwards – Councillor Kruckel: Be it resolved that Committee of the Whole adjourn at 11:50 a.m. and the next regular meeting of Committee of the Whole will be held on Tuesday, March 19, 2013 at 10:00 a.m. or at the call of the Chair in the Council Chambers, of the Municipal Offices in Port Carling, Ontario. A Special Council meeting will be held on Friday, March 1, 2013 at 2:30 p.m. Carried.


COMMITTEE OF THE WHOLE MINUTES – March 19, 2013 – PAGE # 1


Tuesday, March 19, 2013

A Regular Meeting of the Committee of the Whole was held on Tuesday, March 19, 2013, at 10:00 a.m. in the Council Chambers, Municipal Offices, Port Carling Ontario. PRESENT: OFFICIALS PRESENT: Mayor Murphy, Chair C. Wray - CAO C. Mortimer - Clerk COUNCILLORS: T. Guthrie - Clerk’s Assistant Ron Brent S. Rettie - Treasurer Brad Burgess N. Donald - Development Services Coordinator Don Furniss J. Krynicki - Director of Public Works Phil Harding L. McMurray - Community Economic Development Coordinator Jean-Ann Baranik C. Hollows - Clerk/Receptionist Donelda Kruckel REGRETS: Allen Edwards

Ruth Nishikawa Gault McTaggart 1. Call to Order




Resolution Number COW-1-19/03/13 Councillor Baranik – Councillor Harding: Be it resolved that the Committee of the Whole agenda dated March 19, 2013 be adopted as amended to add item 9.a., Discussion regarding District Solid Waste and item 9.b., Discussion regarding 2013 AMO Conference attendance. Carried

3. Disclosure of Interest a. Councillor Brent disclosed a pecuniary interest in items 5.a.1, 5.a.2 and 5.b.1 (Oka Trail)

as he provided funding to the Muskoka Lakes Snow Trails Association for the security deposit.


b. Councillor Harding disclosed a pecuniary interest in items 7.a.2 and 7.d.5 (MuskokaStock) due to employment reasons with one of the potential sponsors for the event being proposed.


a. Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held

on February 5, 2013

Resolution Number COW-2-19/03/13 Councillor Baranik – Councillor Harding: Be it resolved that the Committee of the Whole Meeting minutes held on February 5, 2013 be adopted.

Carried

b. Consideration of a resolution to adopt the Special Committee of the Whole Meeting

minutes held on February 19, 2013.

Resolution Number COW-3-19/03/13 Councillor Furniss – Councillor Kruckel: Be it resolved that the Special Committee of the Whole Meeting minutes held on February 19, 2013 be adopted.

Carried

5. Public Works a. Delegations and Petitions

1. Mike Webb, Muskoka Lakes Snow Trails Association attended at 10:03 a.m. Re:

Oka Trail Report. Refer to item 5.b.1, Report. 2. Steve Bellantoni did not attend the meeting Re: Oka Trail Report. Refer to item

5.b.1, Report.

b. Road and Infrastructure Chair Brent and Vice Chair Nishikawa 1. Report from the Director of Public Works Re: Oka Trail / Muskoka Lakes Snow

Trails Association. A copy of the report is attached.

This section was chaired by Mayor Murphy.


Councillor Brent had disclosed a pecuniary interest in items 5.a.1, 5.a.2 and 5.b.1 (Oka Trail) as he provided funding to the Muskoka Lakes Snow Trails Association for the security deposit. He left the Council table at 10:02 a.m. and did not participate or vote on the matter. Mike Webb, on behalf of the Muskoka Lakes Snow Trails Association, requested that the Township consider returning the remaining $5,000.00 of the performance deposit as the requirements for the Oka Trail had now been completed. The Director of Public Works advised Committee that the Public Works Department was satisfied that the requirements were not complete and that the remaining securities could be refunded.

Resolution Number COW-4-19/03/13 Councillor Burgess – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council that the balance of the performance deposit ($5,000) be refunded to the Muskoka Lakes Snow Trails Association. Carried

Councillor Brent returned to the Council table at 10:07 a.m.


1. Bill Van Ryn, C.C. Tatham and Associates, attended at 10:45 a.m. Re: Land Exchange Proposal – Jewish Theological Society (Camp Ramah). Refer to item 6.c.3, Report.

b. Finance

Chair Furniss and Vice Chair Burgess 1. Report from the Treasurer Re: 2012 Financial Reserve Transactions. A copy of

the report is attached. The Treasurer highlighted his report for Committee and indicated that approval of the financial reserve transactions was a requirement of the Township’s annual audit.


Resolution Number COW-5-19/03/13 Councillor Baranik – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council to approve the 2012 financial reserves transactions as presented in the staff report dated March 19, 2013. Carried

2. Report from the Treasurer Re: Mileage Policy. A copy of the report is attached.

The Treasurer indicated that the provision to increase the mileage rate allowance was included in the 2013 Township budget.

Resolution Number COW-6-19/03/13 Councillor Brent – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council to approve the amended Council Policy C-FS-07–Mileage Rate as reflected in Appendix I of the staff report dated March 19, 2013;

And further that the changes be made retroactive to January 1, 2013.

Carried

3. Report from the Development Services Coordinator Re: Building Department

Fees. A copy of the report is attached.

The Development Services Coordinator indicated that during the 2013 budget process, Council requested a review of the Building Department Fees. Committee reviewed the proposed fee changes and agreed to amend the recommended increase in fees from $12.00 to $11.00, where applicable. Committee also requested a further review of the fees for 2014.

Resolution Number COW-7-19/03/13 Councillor Brent – Councillor Kruckel: Be it resolved that the Committee of the Whole recommend to Township Council that the proposed fee structure and amendments to the Building By-law be approved as presented in the staff report dated March 19, 2013 with the amendment that $12.00 be reduced to $11.00 where applicable.


And further that By-law 2005-87, be further amended at the April 12th, 2013 Council meeting. Carried

c. Administration


1. Report from the Clerk Re: Limited Liability Insurance for Municipal License Agreements. A copy of the report is attached.

The Clerk highlighted the report for Committee and provided an explanation for the recommended license agreement addendums. Committee discussed agreement terms and impacts of the insurance requirements in this regard.

Resolution Number COW-8-19/03/13 Councillor Brent – Councillor Burgess: Be it resolved that the Committee of the Whole recommend to Township Council that the Mayor and Clerk be authorized to execute and affix the Corporate Seal to addendums to existing encroachment agreements submitted by property owners who do not currently provide public liability insurance insuring and indemnifying the Township of Muskoka Lakes against any loss arising from claims of damages, injury or otherwise in connection with Encroachments on Township Lands. And further that should any property owner not comply with the Township’s request for execution of the addendum, staff be authorized to terminate the existing agreement and require the property owner to enter into a new agreement which includes the standard insurance requirements. Carried

2. Report from the Clerk Re: Yearly License Agreement Fee Increases –

INVERNESS TRAILER PARK (2-17-070), THOMAS (6-9-027), PORTER (6-24-035), VOGT (6-24-053) and MORTON (7-13-007). A copy of the report is attached.

The Clerk advised that the subject license agreement fees were renegotiable at this time pursuant to Township Council Policy C-LS-07 – License Agreements.



Councillor Baranik – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council that the following annual License Agreement Fees be increased to $500.00 per annum for the next five year term of the respective agreements beginning 2013.

- INVERNESS TRAILER PARK – SEWER LINE - 2-17-070

- CYNTHIA THOMAS – TILE BED AND PARKING AREA – 6-9-027

- RAYMOND AND KATHLEEN PORTER – SEWER LINE – 6-24-035

- ROBERT VOGT – DWELLING– 6-24-053

- VICTOR, ELEANOR AND DAVID MORTON – TWO STOREY BOATHOUSE – 7-13-007

Carried

3. Report from the Clerk Re: Request for land exchange for a portion of Original

Shore Road Allowance and a portion of land abutting the Skeleton River (Fish Hatchery Park) Watt, Jewish Theological Society (Camp Ramah) 2-22-001. A copy of the report is attached.

The Clerk reviewed the application and proposed exchange of land for Committee. Bill Van Ryn, C.C. Tatham and Associates, attended on behalf of the Jewish Theological Society. He indicated that Camp Ramah is interested in acquiring the Original Shore Road Allowance lying in front of their property in exchange for a strip of land situated on the south side of the Skeleton River. Mr. Van Ryn requested that Committee consider a straight exchange for the land rather than what was proposed in the staff report.

Committee indicated their general support for a land exchange however suggested that the lands proposed to be exchanged were not of equal value.

It was recommended that this matter be deferred to allow Mr. Van Ryn to further review options available for a straight land exchange of equal value.


4. Report from the Clerk Re: Application to purchase a portion of Original Shore Road Allowance lying in front of Concession 11, Lot 32, Lake Rosseau (Watt) THOMPSON, 2-25-066. A copy of the report is attached.

The Clerk highlighted the report for Committee.

Resolution Number COW-11-19/03/13 Councillor Furniss – Councillor Burgess: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the request to purchase a portion of Original Shore Road Allowance submitted by Frederick Gregory Thompson and Jennifer Jane Thompson (2-25-066) lying in front of Concession 11, Lot 32 (Watt) Lake Rosseau pursuant to the conditions provided in Township Council Policy C-LS-08 for the Sale of Original Shore Road Allowances.

Carried

5. Report from the Clerk Re: Application to purchase a portion of Original Shore

Road Allowance lying in front of Concession 8, Lot 15, (Watt) Three Mile Lake, WEDDERSPOON, 2-16-030. A copy of the report is attached.

The Clerk reviewed the application for Committee.

Resolution Number COW-12-19/03/13 Councillor Baranik – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the request to purchase a portion of Original Shore Road Allowance submitted by Ruth Wedderspoon (2-16-030) lying in front of Concession 8, Lot 15 (Watt) Three Mile Lake pursuant to the conditions provided in Township Council Policy C-LS-08 for the Sale of Original Shore Road Allowances. Carried

6. Report from the Clerk Re: Declaration of Surplus Lands for 1330 ROSSEAU

LAKE ROAD DEVELOPMENTS (2-27-048) and NICHOLSON (2-8-008). A copy of the report is attached.

The Clerk indicated that the by-laws for the subject road closings will be presented to Council on April 12, 2013.


Resolution Number COW-13-19/03/13 Councillor Baranik – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council that the Township of Muskoka Lakes declares the following Township owned lands to be surplus: - Portion of Original Shore Road Allowance lying in front of Lot 33,

Concession 14 (Watt) Lake Rosseau designated as Parts 2 and 4 on Reference Plan 35R-23315, 1330 ROSSEAU LAKE ROAD DEVELOPMENTS INCORPORATED, 2-27-048

- Portion of Original Shore Road Allowance lying in front of Lot 35,

Concession 2 (Watt) Lake Rosseau designated as Part 2 on Reference Plan 35R-24096, NICHOLSON, 2-8-008

And further that the Clerk is hereby instructed to dispose of the said property pursuant to Sections 8, 9 and 11 of the Municipal Act, 2001. Carried

7. Report from the Clerk Re: Proclamations / Flag Raisings. A copy of the report is

attached.

The Clerk reviewed the report for Committee and advised that Township Council Policies C-CAO-14 and C-LS-02 would require amending should Committee wish to participate in proclamations and flag raisings. Committee directed staff to prepare a draft policy with regard to proclamations for review at a future meeting and also requested costing for the placement of an additional flag pole at the municipal office.

8. Discussion Re: Municipal Smoking By-law.

Committee held a brief discussion regarding the potential for a Municipal Smoking By-law as it relates to public lands. Staff was directed to provide a staff report on the matter at a future meeting.

7. Community


1. Suzanne Witt-Foley, YWCA Muskoka attended at 11:15 a.m. Re: The Knowing

Her Mind Project.


This item was chaired by Councillor Baranik under Community and Volunteerism.

Suzanne Witt-Foley provided a video and PowerPoint presentation for Committee regarding the YWCA’s Knowing Her Mind initiative. Ms. Witt-Foley indicated that workshops will be held in local communities in March and April, 2013 regarding health and well being. She advised that the workshops are free of charge and invited Committee members to attend.

2. Scott Croxall, TEAMLTD, and Geordie Newlands, Summer Watersports Inc. attended at 11:30 a.m. Re: 2013 Event Proposal: MuskokaStock. Refer to item 7.d.5, Report.

b. Community and Volunteerism Chair Baranik and Vice Chair Kruckel 1. Minutes of the Windermere Community Centre Hall Board meeting held on

October 15, 2012. A copy of the minutes is attached for information purposes.

c. Emergency Management Chair McTaggart and Vice Chair Edwards 1. None


Chair Nishikawa and Vice Chair Brent

1. Report from the Director of Public Works Re: 2012 Beach Reporting History from the SMDHU. A copy of the report is attached.

The Director of Public Works reviewed the report and answered questions for Committee regarding the results of the 2012 Beach Reporting as provided by the South Muskoka District Health Unit.

Resolution Number COW-16-19/03/13 Councillor Harding – Councillor Burgess: Be it resolved that the Committee of the Whole recommend to Township Council to receive the 2012 Annual Beach Report for the Township of Muskoka Lakes. Carried

2. Report from the Director of Public Works Re: Volunteer Ice Rink Code of

Conduct. A copy of the report is attached.


The Director of Public Works reviewed the draft Volunteer Ice Rink Code of Conduct for Committee.

Resolution Number COW-17-19/03/13 Councillor Burgess – Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that the Volunteer Supported Ice Rink Code of Conduct be adopted. Carried

3. Minutes of the Muskoka Lakes Public Library Board meetings held on December

6 (amended) and 13, 2012 and January 10, 2013. Copies of the minutes are attached for information purposes.

4. Report from the Community Economic Development Coordinator Re:

Windermere Family Fun Day 2013. A copy of the report is attached.

The Community Economic Development Coordinator reviewed the Windermere and District Lions Club request to use the Windermere docks and waterfront for their annual Family Fun Day.

Resolution Number COW-14-19/03/13 Councillor Kruckel – Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that permission be granted to the Windermere & District Lions Club for the use of the Windermere Village Docks and Waterfront on Wednesday July 17, 2013 from 11:00 a.m. – 10:00 p.m. for the annual Windermere Family Fun Day event as per the conditions outlined in the March 19, 2013 staff report. Carried

5. Report from the Community Economic Development Coordinator Re: 2013

Event Proposal - MuskokaStock. A copy of the report is attached. This item was chaired by Councillor Baranik under Economic Development and Communications. Councillor Harding had disclosed a pecuniary interest in items 7.a.2 and 7.d.5 (MuskokaStock) due to employment reasons with one of the potential sponsors for the event being proposed. He left the Council table at 11:31 a.m. and did not participate or vote on the matter.


Scott Croxall, TEAMLTD, and Geordie Newlands, Summer Watersports Inc. attended the meeting. The delegation outlined the proposed one day water ski and wakeboard event to be held at Windsor Park, Bala in June, 2013 and answered questions for Committee. They indicated that the scope of the event would be free to spectators, focused on water sports and alcohol fee. A copy of the proposal was submitted and is attached.

Resolution Number COW-10-19/03/13 Councillor Furniss – Councillor Kruckel: Be it resolved that the Committee of the Whole recommend to Township Council that the 2013 proposed event, MuskokaStock, be considered; And that Committee direct staff to prepare a report for the April 12, 2013 Council meeting. Carried

Councillor Harding returned to the Council table at 11:47 a.m.

8. Visioning and Economic Development


1. Jeff Mole attended at 12:15 p.m. Re: Seeking support for various economic, business development and job creation initiatives. A copy of the presentation is attached.

This item was chaired by Councillor Harding under Economic Development and Communications.

Jeff Mole provided a PowerPoint presentation to Committee outlining the Trillium Energy Alliance and requesting Township support for various economic development initiatives relating to energy. The CAO indicated he would report back to Committee on Mr. Mole’s presentation at a future meeting.

b. Visioning


1. None


c. Economic Development and Communications Chair Harding and Vice Chair Baranik


Ontario Winter Games – Appointment of Community Chairs. A copy of the report is attached. The Community Economic Development Coordinator highlighted the report for Committee. Councillor Harding indicated he would assist with sponsorship for the games.

Resolution Number COW-15-19/03/13 Councillor Kruckel – Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that the following appointments be made to the 2014 Games Organizing Committee for the 2014 Ontario Winter Games; - Councillor Baranik – Community Chair - Lisa McMurray – Community Chair Carried

9. New and Unfinished Business

a. Discussion Re: District Solid Waste

Mayor Murphy reported on the upcoming District meeting related to cost allocation models for the funding of the solid waste program in the District of Muskoka.

b. Discussion Re: 2013 AMO Conference attendance

The Clerk sought direction with respect to registration for the upcoming 2013 Annual AMO Conference to be held from August 18 – 21 in Ottawa. It was also noted that the conference dates conflict with the Township’s August meeting schedule. Council members indicated their interest in attending the conference. Committee also agreed to amend the August meeting schedule as follows:

Thursday, August 15, 2013 9:00 a.m. - Committee of Adjustment 1:00 p.m. – Planning Committee of the Whole


Friday, August 16, 2013 9:00 a.m. - Council 1:00 p.m. – Committee of the Whole

10. Committee in Closed Session

a. None

11. Adjournment


Resolution Number COW-18-19/03/13 Councillor Burgess – Councillor Kruckel: Be it resolved that this meeting adjourn at 1:45 p.m. and the next regular meeting of the Committee of the Whole will be held on Tuesday, April 16, 2013 at 10:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling. Carried


COMMITTEE OF THE WHOLE MINUTES – April 16, 2013 – PAGE # 1


Tuesday, April 16, 2013

A Regular Meeting of the Committee of the Whole was held on Tuesday, April 16, 2013, at 10:00 a.m. in the Council Chambers, Municipal Offices, Port Carling Ontario. PRESENT: OFFICIALS PRESENT: Mayor Murphy, Chair C. Wray - CAO C. Mortimer - Clerk COUNCILLORS: T. Guthrie - Clerk’s Assistant Ron Brent, left at 11:13 am J. Krynicki - Director of Public Works Ruth Nishikawa S. Rettie - Treasurer Don Furniss, left at 10:48 am L. McMurray - Community Economic Development Coordinator Gault McTaggart C. Hollows - Clerk/Receptionist Jean-Ann Baranik Brad Burgess Donelda Kruckel Phil Harding REGRETS: Allen Edwards

1. Call to Order a. Mayor Murphy called the meeting to order at 10:00 a.m.

Mayor Murphy provided a reminder of the upcoming Township Community Clean-up Day to be held on Saturday, April 27, 2013.

2. Adoption of Agenda a. Consideration of a resolution to adopt the agenda as amended.

Resolution Number COW-1-16/04/13 Councillor Baranik – Councillor Harding: Be it resolved that the Committee of the Whole agenda dated April 16, 2013 be adopted as amended to add: - item 5.b.3. – Discussion Re: Traffic / Parking in Port Carling (Corner of

Medora Street & Maple Street) - item 5.b.4. – Discussion Re: Community Improvement Plans - item 5.b.5. – Discussion Re: Roads & Bridges Use


- item 8.c.5. – Report from the Community Economic Development Coordinator Re: MuskokaStock

- item 8.c.6. – Consideration of a Resolution Re: Appointment of Liaison to the Bala Cranberry Festival Board

Carried.

3. Disclosure of Interest a. Councillor Burgess disclosed a pecuniary interest in item 7.b.2 (Lucky Duck Fudgery

Lease Agreement Report) as his spouse is the lease agreement applicant.

b. Councillor Furniss disclosed that he may have a pecuniary interest in item 10.a. Committee of the Whole in Closed Session.

c. Councillor Harding disclosed a pecuniary interest in item 8.c.5 (MuskokaStock Report)

due to employment reasons with one of the potential sponsors for the event.


a. Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on March 19, 2013

Resolution Number COW-2-16/04/13 Councillor Baranik – Councillor Harding: Be it resolved that the Committee of the Whole Meeting minutes held on March 19, 2013 be adopted.

Carried.


1. None

b. Road and Infrastructure Chair Brent and Vice Chair Nishikawa 1. Report from the Director of Public Works Re: Trial Road Maintenance

Agreement – Fogo Street. A copy of the report is attached.

The Director of Public Works presented the report and answered questions regarding the Trial Road Maintenance Agreement for Fogo Street.


Resolution Number COW-3-16/04/13 Councillor Kruckel – Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council to sanction the agreement as presented on April 16, 2013 and delegate the authority to enter into the agreement with the Moon Chutes Property Owners Association, on behalf of the Township of Muskoka Lakes, to the Mayor and Clerk for the 6 month trial agreement for Fogo Street road maintenance. Carried.

2. Report from the Director of Public Works Re: Appointment of 2013 Wharf

Managers. A copy of the report is attached.

The Director of Public Works reviewed the report for Committee. Committee requested a future staff report regarding the history and ownership of the Foot’s Bay Wharf.

Resolution Number COW-4-16/04/13 Councillor Kruckel – Councillor Furniss: Be it resolved that the Committee of the Whole recommend that Township Council appoint the following as Wharf Managers for the 2013 Operating Season. - Michael Buwalda, Beaumaris Wharf - Marj Knight, Windermere Docks, and Maple Leaf Bay Rd. Dock - Tracey Fitchett, Foot’s Bay Wharf AND THAT the Committee of the Whole set the remuneration terms at a 60/40 split of revenues, Township 60%, Wharf Manager 40% Carried.

3. Discussion Re: Traffic/Parking in Port Carling (corner of Medora Street and

Maple Street). This item was referred from the April 12, 2013 Council Meeting.

Committee discussed traffic and parking with respect to safety at the corner of Medora Street and Maple Street in Port Carling. Committee requested that the Director of Public Works investigate this matter further and report back with options at the May 17, 2013 Council meeting.


4. Discussion Re: Community Improvement Plans The CAO provided a brief review of Community Improvement Plans and sought Committee’s direction. It was the consensus of Committee for staff to proceed in the development of a plan for the Township.

5. Discussion Re: Roads and Bridges Use

Committee discussed the deterioration of area roads and bridges related to weight restrictions, ability to monitor, enforcement, posting of restrictions and wear and tear. The Director of Public Works was requested to investigate and report back at a future meeting regarding the ability for the Township to recoup for damages related to municipal roads and bridges.



1. Kathy McCarthy, applicant, attended at 11:20 a.m. Re: 1842734 Ontario Inc.

(Duke Marine) License Agreement Application.

Refer to item 6.c.1, Report.

b. Finance Chair Furniss and Vice Chair Burgess 1. Report from the Treasurer Re: Parkland Dedication. A copy of the report is

attached.

The Treasurer reviewed the report indicating that this item resulted from the 2013 budget deliberations.

Resolution Number COW-10-16/04/13 Councillor Baranik – Councillor Harding: Be it resolved that Committee of the Whole recommend to Township Council that staff be directed to develop a policy regarding usage of parkland dedications and cash-in-lieu of parkland to be presented to Council upon completion. Carried.


c. Administration Chair Kruckel and Vice Chair McTaggart

1. Report from the Clerk Re: License agreement for the encroachment of a building

situated on a Township Road Allowance known as James Bartleman Way lying in Concession 4, Lot 31 (Port Carling) 1842734 ONTARIO INCORPORATED (DUKE MARINE), 5-3-024/024-01. A copy of the report is attached.

The Clerk introduced the license agreement application for the encroachment of a building. Kathy McCarthy, applicant, attended the meeting. She indicated that 1842734 Ontario Inc. is requesting that the annual license agreement fee be waived due to the encroachment of a Township dock on their property. In response to Committee’s questions, the Clerk confirmed that the applicant would be responsible for all legal and survey fees related to the application as per Township policy. Councillor Furniss requested a recorded vote.

Resolution Number COW-7-16/04/13 Councillor Baranik – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be granted for a License Agreement between 1842734 ONTARIO INCORPORATED – DUKE MARINE (5-3-024/024-01) and the Township of Muskoka Lakes for the encroachment of a building situated on the Township Road Allowance known as James Bartleman Way lying in Concession 4, Lot 31 (Port Carling) subject to the conditions provided in Township Council Policy C-LS-07 for License Agreements with a term of 20 years and the waiver of the yearly agreement fee. Recorded Vote: NAYS YEAS

Councillor Baranik x Councillor Brent x Councillor Burgess x Councillor Edwards - Regrets Councillor Furniss x




Totals 2 7

Carried.

2. Report from the Clerk Re: Survey Requirements for an Original Shore Road Allowance lying in front of Concession 19, Lot 25 (Wood) Severn River, SEDORE 8-17-040. A copy of the report is attached.

The Clerk reviewed the applicants request for an extension to the deadline for the submission of the required survey.

Resolution Number COW-8-16/04/13 Councillor Baranik – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council that a 6 month extension be approved for Stephen Reginald Sedore and Penelope Ann Sedore (8-17-040) for submission of a draft plan of survey for the Original Shore Road Allowance lying in front of Concession 19, Lot 25 (Wood) Severn River. Carried.

3. Report from the Clerk Re: Request to purchase a portion of Original Road

Allowance leading to the Indian River lying between Concessions 4 and 5, Lot 34 (Port Carling) THOMAS, 5-6-016. A copy of the report is attached.

The Clerk introduced the Original Road Allowance closing application for Committee and answered questions in this regard. Committee deferred the application to the May 21, 2013 Committee meeting to receive further detail from the Director of Planning regarding the recent planning processes on the subject property.

4. Report from the Clerk Re: Bala Royal Canadian Legion - Temporary Liquor

License Extension Request. A copy of the report is attached.



Resolution Number COW-9-16/04/13 Councillor Nishikawa – Councillor Brent: Be it resolved that the Committee of the Whole recommend that Township Council has no objection to the proposed extended licensed area as submitted by the Royal Canadian Legion, Bala Branch #424, for a temporary liquor licence extension application for the 8th Annual “Cruiz-In for Veterans Classic Car Show & Shine” on Sunday, June 30th, 2013. Carried.

7. Community


1. None


Chair Baranik and Vice Chair Kruckel 1. Report from the Community Economic Development Coordinator Re: 2013

Lease Agreement – Milford Bay Community Centre – Ali Hunter Cuisine. A copy of the report is attached.

The Community Economic Development Coordinator provided a revised draft agreement and reviewed same for Committee. Committee held a brief discussion regarding the rental rates at various Township community centres. Councillor Nishikawa requested that the Community Economic Development Coordinator organize an annual meeting for all Hall Board representatives.

Resolution Number COW-13-16/04/13 Councillor Nishikawa – Councillor Brent: Be it resolved that Committee of the Whole recommend to Township Council that the Lease Agreement between the Township of Muskoka Lakes and Ali Hunter Cuisine be approved for the kitchen at the Milford Bay Community Centre as presented in the April 16, 2013 staff report as amended. Carried.


Resolution Number COW-14-16/04/13 Councillor McTaggart – Councillor Burgess: Be it resolved that Committee of the Whole recommend that Township Council authorize the Mayor and Clerk to execute and affix the corporate seal to the Lease Agreement between the Township of Muskoka Lakes and Ali Hunter Cuisine for the Milford Bay Community Centre kitchen as amended. Carried.


Lease Agreement – Torrance Community Centre – The Lucky Duck Fudgery. A copy of the report is attached.

Councillor Burgess left the Council table at 12:05 p.m. He had disclosed a pecuniary interest in item 7.b.2 (Lucky Duck Fudgery Lease Agreement Report) as his spouse is the lease agreement applicant. He did not vote on the matter. The Community Economic Development Coordinator reviewed the draft agreement for Committee.

Resolution Number COW-11-16/04/13 Councillor Brent – Councillor Nishikawa: Be it resolved that Committee of the Whole recommend to Township Council that the Lease Agreement between the Township of Muskoka Lakes and The Lucky Duck Fudgery be approved for the lower kitchen and storage area at the Torrance Community Centre as presented in the April 16, 2013 staff report. Carried.

Resolution Number COW-12-16/04/13 Councillor Nishikawa – Councillor Brent: Be it resolved that Committee of the Whole recommend that Township Council authorize the Mayor and Clerk to execute and affix the corporate seal to the Lease Agreement between the Township of Muskoka Lakes and The Lucky Duck Fudgery for the Torrance Community Centre lower kitchen and storage area. Carried.

Councillor Burgess returned to the Council table at 12:14 p.m.


c. Emergency Management Chair McTaggart and Vice Chair Edwards 1. None


1. Minutes of the Muskoka Lakes Public Library Board meeting held on Friday

January 11, 2013. A copy of the minutes is attached for information purposes. 2. Discussion Re: Naming of recreational municipal properties.

Committee discussed the importance and value of naming recreational sites within the municipality for tourism, marketing and economic development purposes. Councillors were requested to identify locations and provide potential names. Councillor Nishikawa and the CAO were requested to develop a plan and provide a draft policy for this initiative.



1. None b. Visioning

Chair Murphy and Vice Chair Harding 1. None


1. Report from the CAO Re: Renewable Energy Opportunities. A copy of the

report is attached.

The CAO reviewed the report for Committee. The CAO was directed to send correspondence to Mr. Jeff Mole, Trillium Energy Alliance, thanking him for his presentation and interest. The CAO was also requested to investigate the initiative of a Community Energy Plan and incorporate it into the Township’s Strategic Plan.


2. Report from the Community Economic Development Coordinator Re: Muskoka Lakes Chamber of Commerce – Memorandums of Understanding. A copy of the report is attached.

The Community Economic Development Coordinator reviewed the report and draft agreements for Committee.

Resolution Number COW-15-16/04/13 Councillor Kruckel – Councillor Furniss: Be it resolved that Committee of the Whole recommend to Township Council that the Mayor and Clerk be authorized to sign the following agreements between the Township of Muskoka Lakes and the Muskoka Lakes Chamber of Commerce: Memorandum of Understanding - Duke House Operation Memorandum of Understanding - Fees for Service Carried.

3. Report from the Community Economic Development Coordinator Re: 2013 Port

Carling Farmers’ Market. A copy of the report is attached.

The Community Economic Development Coordinator introduced the proposal for Committee. Committee discussed the potential for using James Bartleman Island Park for the Port Carling Farmers’ Market. Jane Templeton, Manager, Muskoka Lakes Chamber of Commerce, attended the meeting and was permitted to address Committee. She provided Committee with a summary of the Chamber’s analysis of running the market at the Island Park, with the Board determining that the Market be located at Hanna Park.

Committee requested the Community Economic Development Coordinator to investigate and report back providing options for 3 event days to be held at James Bartleman Island Park during the 2013 summer season in conjunction with Market days.


Resolution Number COW-17-16/04/13 Councillor Furniss – Councillor Kruckel: Be it resolved that Committee of the Whole recommend to Township Council: That the Muskoka Lakes Chamber of Commerce be authorized to use Hanna Park for the Port Carling Farmers’ Market between 6:30 a.m. – 3:30 p.m. every Thursday between June 27, 2013 and August 29, 2013 and; That a $750 (plus HST) fee be charged for 2013 commercial park use. Carried.

4. Report from the Community Economic Development Coordinator Re: 2013 Bala

Farmers’ Market. A copy of the report is attached. The Community Economic Development Coordinator reviewed the Chamber request for Committee. It was the consensus of Committee that a rental fee of $350.00 be charged for the 2013 season for the use of the Precambrian Shield Parking Lot.

Resolution Number COW-16-16/04/13 Councillor Furniss – Councillor McTaggart: Be it resolved that Committee of the Whole recommend to Township Council: 1) That the Muskoka Lakes Chamber of Commerce be authorized to

use the Precambrian Shield Parking Lot for the Bala Farmers’ Market between 6:30 a.m. – 3:30 p.m. every Monday between June 24, 2013 and September 2, 2013 and;

2) A request be made to the District Municipality of Muskoka to

impose a temporary “No Parking – Tow Away Zone” weekly, on Mondays from June 24, 2013 to September 2, 2013 along Muskoka Road 169 from the CPR overpass, north to the intersection at Bala Falls Road.

3) As amended including an annual fee of $350.00 + HST. Carried.


Committee also requested that a consolidated municipal fee policy be developed and provided for review at a future meeting.

5. Report from the Community Economic Development Coordinator Re:

MuskokaStock. A copy of the report is attached. This item was referred from the April 12, 2013 Council Meeting.

Councillor Harding left the Council table at 1:10 p.m. He had disclosed a pecuniary interest in item 8.c.5 (MuskokaStock Report) due to employment reasons with one of the potential sponsors for the event. He did not vote on the matter. Vice Chair Baranik took the Chair. The Community Economic Development Coordinator distributed the report to Committee for their review and consideration.

Resolution Number COW-19-16/04/13 Councillor Brent – Councillor Nishikawa: Be it resolved that Committee of the Whole recommend to Township Council that the Community Economic Development Coordinator be given permission to grant final approval for the use of Windsor Park on June 15, 2013 for MuskokaStock, provided that the conditions outlined in the March 19, 2013 staff report are met. Carried.

Councillor Harding returned to the Council table at 1:15 p.m.

6. Consideration of a Resolution Re: Appointment of Liaison to the Bala Cranberry Festival Board. Councillor Baranik volunteered to be the Township liaison with the Bala Cranberry Festival Board.

Resolution Number COW-18-16/04/13 Councillor Furniss – Councillor Kruckel: Be it resolved that Committee of the Whole recommend to Township Council that Councillor Jean-Ann Baranik be appointed as Township liaison with the Bala Cranberry Festival Board. Carried.



a. Correspondence from the Town of Bracebridge Re: Inclusion of Muskoka in the

Northern Ontario Heritage Fund. A copy of the correspondence is attached.

The CAO reviewed the correspondence and the matter of the Northern Ontario Heritage Fund. Committee discussed the resolution previously passed by the Township of Muskoka Lakes in support of the Town of Bracebridge’s request for Muskoka to be included in the boundaries of the Northern Ontario Heritage Fund.


a. Committee of the Whole in Closed Session was held for advice that is subject to

solicitor-client privilege, including communications necessary for that purpose, pursuant to Section 239(2) of the Municipal Act, 2001.

Resolution Number COW-5-16/04/13 Councillor McTaggart – Councillor Burgess: Be it resolved that the Committee of the Whole Closed Session convene at 10:47 a.m. for advice that is subject to solicitor-client privilege, including communications necessary for that purpose, pursuant to Section 239(2) of the Municipal Act, 2001. Carried.

Councillor Furniss left the meeting at 10:48 a.m.

Councillor Brent left the meeting at 11:13 a.m. Resolution Number COW-6-16/04/13 Councillor Kruckel – Councillor Burgess: Be it resolved that Closed Session reconvene as Committee of the Whole at 11:17 a.m. to report on matters arising from Closed Session. Carried.

There was no report to Committee arising from Closed Session.



Resolution Number COW-20-16/04/13 Councillor Burgess – Councillor Furniss: Be it resolved that this meeting adjourn at 1:30 p.m. and the next regular meeting of the Committee of the Whole will be held on Tuesday, May 21, 2013 at 1:00 p.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling. Carried.


COMMITTEE OF THE WHOLE MINUTES – May 21, 2013 – PAGE # 1


Tuesday, May 21, 2013

A Regular Meeting of the Committee of the Whole was held on Tuesday, May 21, 2013, at 1:00 p.m. in the Council Chambers, Municipal Offices, Port Carling Ontario. PRESENT: OFFICIALS PRESENT: Mayor Murphy, Chair C. Wray - CAO C. Mortimer - Clerk COUNCILLORS: T. Guthrie - Clerk’s Assistant D. Pink - Director of Planning Ruth Nishikawa, left at 3:15 pm R. Hayes - Fire Chief Don Furniss S. Rettie - Treasurer Gault McTaggart J. Krynicki - Director of Public Works Jean-Ann Baranik M. Ross - Marketing Economic Development Coordinator Allen Edwards L. McMurray - Community Economic Development Coordinator Donelda Kruckel C. Hollows - Clerk Receptionist Phil Harding Brad Burgess Ron Brent 1. Call to Order

a. Mayor called the meeting to order at 1:22 p.m.



Resolution Number COW-1-21/05/13 Councillor Brent – Councillor Harding: Be it resolved that the Committee of the Whole agenda dated May 21, 2013 be adopted as amended to add: - Consideration of a resolution to amend Policy C-GG-14 under item 6.c.6. - Item 9.a. District of Muskoka Updates - Item 9.b. Rooming Houses Discussion - Item 7.b.5. Community Updates Carried


3. Disclosure of Interest a. None


a. Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on April 16, 2013.

Resolution Number COW-2-21/05/13 Councillor Harding – Councillor Brent: Be it resolved that the Committee of the Whole Meeting minutes held on April 16, 2013 be adopted.

Carried


1. None

b. Roads and Infrastructure Chair Brent and Vice Chair Nishikawa 1. Report from the Director of Public Works Re: Request for support to Seguin

Township – Limiting Billboards on Hwy 400 corridor. A copy of the report is attached.

The Director of Public Works reviewed the report for Committee. It was the consensus of Committee to include a resolution of support in this regard at the June 14, 2013 Council meeting.

2. Report from the Director of Public Works Re: Request to the District of Muskoka

for safety improvements on M.R. 118 and M.R. 169. A copy of the report is attached. After a lengthy discussion regarding safety improvements at site specific locations in Bala and Port Carling, Committee requested staff to bring forward a report to the June 14, 2013 Council meeting recommending solutions for improvement.



1. Michael Bunn, Grant Thornton, Auditor, attended at 1:25 pm Re: 2012 Auditors

Report. Refer to item 6.b.1., 2012 Audited Financial Statements and Auditors Report.

2. Wayne Turner, Agent attended at 2:20 p.m., Re: Item 6.c.2. License Agreement

Application CHUBA, 8-16-071. Refer to item 6.c.2, License Agreement Application Report.

b. Finance

Chair Furniss and Vice Chair Burgess 1. Report from the Treasurer Re: 2012 Audited Financial Statements and Auditors

Report. A copy of the report is attached.

Michael Bunn, Grant Thornton, Auditor, attended the meeting. He reported on the Township’s consolidated financial statements audit for the year ended December 31, 2012 which present fairly the financial position of the Township. Mr. Bunn answered questions for Committee members regarding the audit. The Treasurer provided a review of the Township’s financial statements for Committee.

Resolution Number COW-3-21/05/13 Councillor Harding – Councillor Baranik: Be it resolved that the Committee of the Whole recommend to Township Council to approve the Consolidated Financial Statements of the Township of Muskoka Lakes for the year ended December 31, 2012 as presented in the staff report dated May 21, 2013. Carried

2. Report from the Treasurer Re: 2012 Development Charges Statement. A copy

of the report is attached.


The Treasurer indicated that an annual Development Charges Statement is required to meet legislation. Committee discussed the options of square footage or flat fee values for development charges. The Treasurer advised that the District Municipality of Muskoka is currently reviewing their development charges.

Resolution Number COW-4-21/05/13 Councillor Kruckel – Councillor Edwards: Be it resolved that the Committee of the Whole recommend to Township Council to approve the 2012 Development Charges Statement as presented in the staff report dated May 21, 2013. Carried

3. Report from the Treasurer Re: 2013 Financial Report – First Quarter. A copy of


The Treasurer highlighted the 2013 first quarter Financial Report for Committee and noted that revenues and expenses are tracking as anticipated. He answered questions for Committee.

4. Report from the Treasurer Re: Heritage Property Tax Relief. A copy of the report is attached. (This item was referred from the April 12, 2013 Council meeting.)

The Treasurer reviewed the report outlining the potential for a tax relief program for owners of heritage properties.

Resolution Number COW-5-21/05/13 Councillor Nishikawa – Councillor Kruckel: Be it resolved that the Committee of the Whole recommend to Township Council to direct staff to develop a Heritage Property Tax Relief by-law and application process for consideration by Township Council. Carried


1. Report from the Clerk Re: Encroachment of a wharf and docks situated on an

Original Shore Road Allowance in front of the Original Road Allowance leading to the Severn River between Lots 20 and 21 (Wood) CHUBA, 8-16-071. A copy of the report is attached.


The Clerk introduced the License Agreement Application for Committee providing three options for resolution in this regard. Wayne Turner, agent for the applicant, attended the meeting. He sought support of Mr. Chuba’s application to address an encroachment situated on an Original Road Allowance leading to the Severn River. Mr. Turner answered questions for Committee. Committee supported option 3 as outlined in the staff report with the following amended conditions:

- that the property owner provide limited liability insurance naming the Township as insured for the encroachment in an amount no less than 2 million dollars.

- that no annual license agreement fee will be charged to the applicant.

- that no signage will be required to be posted noting that it is a public wharf.

Resolution Number COW-6-21/05/13 Councillor McTaggart – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council that Option 3 as amended included in the May 21, 2013 staff report be applied to the License Agreement Application for the encroachment of a Wharf on the Original Road Allowance leading to the Severn River between Lots 20 and 21, Concession 20 (Wood) submitted by Joseph Andrew Chuba (8-16-071). Carried

2. Report from the Clerk Re: Thomas Road Closing Application (5-6-016) - Details

and Compliance with the OMB Decision. A copy of the report is attached.

The Clerk indicated that this item was deferred at the April 16, 2013 Committee of the Whole meeting in order to receive further detail regarding the recent planning processes on the subject property.

Resolution Number COW-7-21/05/13 Councillor McTaggart – Councillor Baranik: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the request to purchase a portion of Original Road Allowance submitted by Robert Bell Thomas in Trust (5-6-016) lying


between Concessions 4 and 5, Lot 34, Port Carling pursuant to the conditions provided in Township Council Policy C-LS-08 for the Sale of Original Road Allowances and the staff report dated Tuesday April 16, 2013. And that the abutting property owners be contacted to determine their interest and participation in the road closing process. And further, that Mr. Thomas be required to enter into a short term License Agreement for the encroachment of the septic field on Island Park Road until the septic system is relocated wholly within his property. Carried


Road Allowance lying in front of Lot 25, Concession 19, (WOOD) Severn River, SEDORE, 8-17-040-01. A copy of the report is attached.

The Clerk advised that at the April 16, 2013 Committee of the Whole meeting, Committee supported Stephen and Penelope Sedore’s request to extend the survey deadline requirement for the Original Shore Road Allowance Closing application for their property roll #8-17-040. The applicants have now applied to purchase the Original Shore Road Allowance lying in front of an additional property (roll # 8-17-040-01). These applications will be joined together for administrative purposes.

Resolution Number COW-8-21/05/13 Councillor Furniss – Councillor Nishikawa: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the request to purchase a portion of Original Shore Road Allowance submitted by Stephen, Penelope and Mark Sedore (8-17-040-01) lying in front of Concession 19, Lot 25, Wood, Severn River – Wood Bay pursuant to the conditions provided in Township Council Policy CLS-08 for the Sale of Original Shore Road Allowances. Carried


Road Allowance lying in front of Concession 13, Lot 31 (Monck) Lake Muskoka, DAVIE, 9-14-020. A copy of the report is attached.

The Clerk highlighted the application for Committee.


Resolution Number COW-9-21/05/13 Councillor Baranik – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the request to purchase a portion of Original Shore Road Allowance submitted by George William Davie (9-14-020) lying in front of Concession 13, Lot 31 (Monck) Lake Muskoka pursuant to the conditions provided in Township Council Policy C-LS-08 for the Sale of Original Shore Road Allowances. Carried

5. Report from the Clerk Re: Declaration of Surplus Lands on Three Mile Lake -

Stonos (2-14-016/021) and Nolevski (2-17-027) and on Lake Muskoka Keshen (9-9-051). A copy of the report is attached.

The Clerk advised that the subject Original Shore Road Allowance Closure By-laws will be considered by Council on June 14, 2013.

Resolution Number COW-10-21/05/13 Councillor Harding – Councillor Baranik: Be it resolved that the Committee of the Whole recommend to Township Council to declare the following lands surplus: Portions of Original Shore Road Allowance lying in front of Lot 6, Concession 7, Three Mile Lake (Watt) designated as Parts 1 and 2 on Registered Plan 35R-24069, STONOS 2-14-016/021 A portion of Original Shore Road Allowance lying in front of Lot 21, Concession 8, Three Mile Lake (Watt) designated as Part 1 on Registered Plan 35R-24068, NOLEVSKI 2-17-027 A portion of Original Shore Road Allowance lying in front of Concession 8, Lot 26, Lake Muskoka (Monck) designated as Part 3 on Registered Plan 35R-24077 KESHEN 9-9-051 And further that the Clerk is hereby instructed to dispose of the said properties pursuant to Sections 8, 9 and 11 of the Municipal Act, 2001. Carried


6. Report from the Clerk Re: Revised meeting schedule (referred from the January 14, 2013 Council meeting). A copy of the report is attached.

The Clerk indicated that the District Municipality of Muskoka has approved the extension of their monthly meeting schedule to the end of December 2013.

Resolution Number COW-11-21/05/13 Councillor Furniss – Councillor Burgess: Be it resolved that the Committee of the Whole recommend that Township Council confirm the continuation of the monthly meeting schedule for the Township of Muskoka Lakes. Carried

At the May 17, 2013 Council meeting, it was the consensus of Council to amend the meeting start times for Township Council and Committee meetings from 10:00 a.m. to 9:00 a.m. As a result, Township Policy C-GG-14 was amended to reflect this change. A copy of the amended Policy was presented and is attached.

Resolution Number COW-12-21/05/13 Councillor McTaggart – Councillor Brent: Be it resolved that Committee of the Whole recommend to Township Council that Township Policy C-GG-14 (Council and Standing Committee Meeting Schedule) be adopted as amended on May 21, 2013; And further that the Township Procedural By-law 2006-11, be amended at the June 14, 2013 meeting of Council to reflect this change. Carried

7. Report from the Clerk Re: Proclamations / Flag Raising (referred from March 19,

2013 Committee of Whole meeting). A copy of the report is attached.

Committee held a lengthy discussion regarding the draft policy revisions to provide for proclamations. The Clerk also provided the estimated costing for the installation of an additional flag pole at the municipal officer to provide for community flag raisings. She indicated that this expenditure was not included in the 2013 budget, however this item could be included in the 2014 budget. If approved, policy would require amendment at that time.


Councillor Furniss requested a recorded vote.

Resolution Number COW-13-21/05/13 Councillor Nishikawa – Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that Township Policy C-GG-24 (Proclamations) be adopted as presented on May 21, 2013.

Recorded Vote: NAYS YEAS

Councillor Baranik x Councillor Brent x Councillor Burgess x Councillor Edwards x Councillor Furniss x



Totals 6 4

Defeated

8. Report from the CAO Re: Monthly Activity Report. A copy of the report is attached. The CAO introduced the monthly activity report and answered questions for Committee in this regard.

7. Community


1. None


Chair Baranik and Vice Chair Kruckel 1. Minutes from the Windermere Community Centre dated February 6 and April 24,

2013. Copies of the minutes are attached for Committee’s information.


Councillor Nishikawa left the meeting at 3:15 p.m.

2. Minutes from the Walker’s Point Community Centre dated April 25, 2013. A copy

of the minutes is attached for Committee’s information. 3. Discussion Re: Nursing Station Update. (This item was referred from the April

12, 2013 Council meeting.)

Councillor Edwards provided an update regarding the nursing station initiative. In addition, he advised of the recently purchased land by Brock and Willa Napier to be generously donated for the purposes of a wellness centre in Port Carling.

4. Discussion Re: Mayor’s Golf Classic.

Councillor Baranik reported that the 2013 Mayor’s Golf Classic will be held on Monday, June 24, 2013 at The Rock Golf Course. Sponsorship and participant packages are available on the Township website.

5. Community Events Updates Committee members reported on recently attended and upcoming community events held in the Township of Muskoka Lakes.


Chair McTaggart and Vice Chair Edwards

1. Minutes from the Health and Safety Committee meeting held on December 20, 2012 and February 21, 2013. Copies of the minutes are attached for Committee’s information.

2. Report from the Fire Chief Re: Flood Event. A copy of the report is attached.

The Fire Chief reviewed the report regarding the recent flooding which occurred in Muskoka in April 2013. He indicated that the Township of Muskoka Lakes did not meet the criteria for the Ontario Disaster Relief Assistance Program funding therefore no application was made in this regard. He noted that an excellent effort was put forth by all municipal staff members during this event. Committee members commended and thanked staff for their efforts throughout the flood.



1. Minutes of the Muskoka Lakes Public Library Board meetings held on February

14, 2013 and March 14, 2013. Copies of the minutes are attached for Committee’s information.



1. None

b. Visioning


1. None c. Economic Development and Communications


1. Report from the Community Economic Development Coordinator Re: Summer Water Sports Inc. – Bala Ski Show. A copy of the report is attached.

The CEDC introduced the request for Committee.

Resolution Number COW-15-21/05/13 Councillor Edwards – Councillor Kruckel: Be it resolved that the Committee of the Whole recommend to Township Council that permission be granted to Summer Water Sports Inc. for the use of Windsor Park in Bala on Tuesday evenings from June 25, 2013 to August 27, 2013 for weekly ski shows, as per the conditions outlined in the May 21, 2013 staff report. Carried

2. Report from the Community Economic Development Coordinator Re: Event

Opportunity – James Bartleman Island Park. A copy of the report is attached.

The CEDC highlighted the report for Committee.


Resolution Number COW-16-21/05/13 Councillor Brent – Councillor McTaggart: Be it resolved that the Committee of the Whole recommend to Township Council to direct staff to identify event opportunities and secure partnerships for 2014 summer events at James Bartleman Island Park. Carried

3. Report from the Marketing Economic Development Coordinator Re: Draft

Community Economic Development Strategy. A copy of the report is attached.

The MEDC highlighted the draft Community Economic Development Strategy for Committee. She indicated that the next step will be community consultation.

Resolution Number COW-14-21/05/13 Councillor Kruckel – Councillor Furniss: Be it resolved that the Committee of the Whole recommend that Township Council, support for the Draft Community Economic Development Strategy as presented on May 21, 2013. Carried


a. District of Muskoka Updates (This item was referred from the May 17, 2013 Council

meeting.) The following District updates were provided: - Mayor Murphy - District Corporate and Emergency Services; changes to the District

mileage rate compensation.

- Mayor Murphy - District Community Services Committee; development charges relief for attainable housing.

- Councillor Harding - District Engineering and Public Works Committee;

contracting awards for Minett Sewage Treatment plant.

Councillor Edwards - District Planning and Economic Development Committee; change in District Airport Advisory Committee Chair.


b. Discussion Re: Rooming Houses Committee requested that a staff report and draft Rooming House Licensing By-law be presented at the next Committee of the Whole meeting for review and consideration.


a. None


Resolution Number COW-17-21/05/13 Councillor Furniss – Councillor Kruckel: Be it resolved that this meeting adjourn at 4:13 p.m. and the next regular meeting of the Committee of the Whole will be held on Tuesday, June 18, 2013 at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling. Carried


COMMITTEE OF THE WHOLE MINUTES – June 18, 2013 – PAGE # 1


Tuesday, June 18, 2013

A Regular Meeting of the Committee of the Whole was held on Tuesday, June 18, 2013, at 9:00 a.m. in the Council Chambers, Municipal Offices, Port Carling Ontario. PRESENT: OFFICIALS PRESENT: Mayor Murphy, Chair C. Wray - CAO C. Mortimer - Clerk COUNCILLORS: T. Guthrie - Clerk’s Assistant S. Walker - Corporate Assistant Ruth Nishikawa R. Hayes - Fire Chief Brad Burgess S. Rettie - Treasurer Gault McTaggart J. Krynicki - Director of Public Works Jean-Ann Baranik C. Hollows - Clerk Receptionist Allen Edwards Phil Harding Don Furniss left at 2:31 p.m. Ron Brent left at 2:04 p.m. REGRETS: Donelda Kruckel 1. Call to Order

a. Mayor called the meeting to order at 9:00 a.m.



Resolution Number COW-1-18/06/13 Councillor Edwards – Councillor Furniss: Be it resolved that the Committee of the Whole agenda dated June 18, 2013 be adopted as amended to add advice that is subject to solicitor - client privilege to item 10.a. Committee of the Whole in Closed Session and item 9.a. Discussion Re: Temporary Tent issue. Carried

3. Disclosure of Interest a. Councillor Brent disclosed that he may have a pecuniary interest in item 10.a.

Committee of the Whole in Closed Session.



a. Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on May 21, 2013.

Resolution Number COW-2-18/06/13 Councillor Edwards – Councillor Furniss: Be it resolved that the Committee of the Whole Meeting minutes held on May 21, 2013 be adopted.

Carried


Chair Brent 1. Delegations to be received at 9:00 a.m. Re: Clear Lake Road Allowance – Boat

Ramp, as follows: 1. Charlie Wilkins made a presentation in regard to the Clear Lake Wilderness

Reserve along the north side of Clear Lake, of which he is a trustee. This reserve borders the Original Road Allowance where the potential public boat launch could be developed. He expressed concern regarding the proposed ramp and asked that Committee consider the conservation made on the lands in the area.

2. Mike Silver advised that he has offered his property to develop a boat launch

to be used by the Clear Lake Community. He indicated that this property is well suited for a boat launch, and he wanted Committee to be aware of this private option.

3. Paul Trayes indicated that a long term solution to this issue is required. He

felt that a public boat launch at the Original Road Allowance site would have little impact on the lake as it would replace the current location.

4. Steve Ramsay, Clear Lake Ramp Association reviewed the history of this

issue and indicated that the Clear Lake Ramp Association is asking the Township for assistance to find a solution.

5. Brian Ternoway, Vice President, Clear Lake Property Owners’ Association,

provided a PowerPoint presentation regarding the Association. He indicated that the Association has been actively seeking a solution to the boat launch


issue. He advised that the Association supports a controlled “in in the spring” and “out in the fall” approach for the ramp.

6. John Thomas indicated he was delegating on behalf of his family as well as

the Monkman family who also own property on the lake. Mr. Thomas advised that they are supportive of a public boat launch on Clear Lake as a long term solution.

7. Greg Knight was unable to attend the meeting. John Thomas read his

submission for Committee seeking a sustainable solution to the current issue. 8. Dennis Cartwright suggested that the Township consider creating a public

boat launch for Clear Lake and options for payment of developing the launch. 9. Michael McLennan was in support of Mike Silver’s offer for a boat launch to

be situated on his property rather than a public boat launch on the lake. He expressed concerns with increased road traffic and environmental issues which could arise with a public boat launch.

Refer to item 5.b.1., Report

b. Road and Infrastructure Chair Brent and Vice Chair Nishikawa 1. Report from the Director of Public Works Re: Clear Lake Public Boat Launch

(Proposed). A copy of the report is attached.

The Director of Public Works highlighted the report and answered questions for Committee in regard to developing a public boat launch on Clear Lake. He reviewed options available to the Township and residents including costs, environmental assessment requirements, private options and legislative requirements. It was the consensus of Committee to have staff bring forward a further report examining the options, costs associated with the options, cost sharing avenues for such a project and legal compliance. As well, the Director of Public Works was requested to conduct a site inspection of Mr. Silver’s property to assess its potential for a launch site on Clear Lake.

Resolution Number COW-3-18/06/13 Councillor McTaggart – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council to receive the


report dated June 18, 2013 regarding a proposed public boat launch on Clear Lake for information purposes.

And that staff explore further the use of the public right-of-way and this analysis should include further costing and cost sharing alternatives, and the extent of public works, limited access, legal compliance.

Carried

2. Report from the Chief Administrative Officer Re: Port Carling Wall Repair. A copy of the report is attached. A copy of the report is attached.

The CAO highlighted his report for Committee and recommended that Toronto Digital Imaging be retained for the required repairs to the Wall. He answered questions in regard to project timeline and costing, life span of the new material and circulated a sample wall panel for Committee’s review. Committee suggested the potential for retaining the existing panels of the Wall for possible fundraising initiatives.

Resolution Number COW-4-18/06/13 Councillor McTaggart – Councillor Burgess: Be it resolved that the Committee of the Whole recommend to Township Council that relief of Policy C-CAO-13, Procurement be approved and that Toronto Digital Imaging be retained to repair the Port Carling Wall at an amount that is not to exceed that which was set aside in the 2013 Capital Budget as approved by Mayor and Council. Carried


Vice Chair McTaggart 1. Brett McRoberts and Brian McRae, Ontario Federation of Anglers & Hunters, to

attend at 11:00 a.m. Re: Sunday Hunting.

Brett McRoberts requested that the Township of Muskoka Lakes consider passing a resolution to support gun hunting on Sundays during existing hunting seasons. He submitted a list of points and a petition in support of the request.


Brian McRae addressed Committee seeking support of Sunday gun hunting in the Township of Muskoka Lakes. Mr. McRae outlined the benefits including wildlife management, crop and livestock predation, public safety and economics. Staff was directed to investigate and bring forward a report in this regard including information on areas that require signage notifying the public of no hunting areas.

b. Finance Chair Furniss and Vice Chair Burgess 1. Report from the Treasurer Re: Nursing Station Reserve. A copy of the report is

attached. The Treasurer highlighted the report and answered questions for Committee. Staff was directed to bring forward a report on the structure/governance model and a budget framework for the project, including the $5,000.00 allocation.

Resolution Number COW-10-18/06/13 Councillor Baranik – Councillor McTaggart: Be it resolved that the Committee of the Whole recommend to Township Council: 1) That a reserve fund be established for the Brock & Willa Wellness

Centre and; 2) That the Port Carling Nursing Station Committee and the Brock &

Willa Wellness Centre Committee be provided access to the respective reserve funds for their projects with a Township allocation of $5,000.00 to support initial cost of fund raising activities, specific to the Nursing Station, including the Township’s one-third contribution towards fund raising activities for the Brock & Willa Wellness Centre; subject to the Township of Muskoka Lakes Procurement Policy C-CAO-13.

Carried

Committee approved the Township distributing an upcoming press release on behalf of the Port Carling Nursing Station and the Brock and Willa Wellness Centre.



1. Report from the Clerk Re: Original Shore Allowance Road Closing Application

lying in front of Concession 3, Lot 8, (Watt) Camel Lake, EVANS, 2-1-035. A copy of the report is attached.

The Clerk reviewed the application for Committee.

Resolution Number COW-5-18/06/13 Councillor Baranik – Councillor Edwards: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the request to purchase a portion of Original Shore Road Allowance submitted by Gordon and Laureen Evans (2-1-035) lying in front of Concession 3, Lot 8 (Watt) Camel Lake pursuant to the conditions provided in Township Council Policy C-LS-08 for the Sale of Original Shore Road Allowances. Carried

2. Report from the Clerk Re: Original Shore Road Allowance Closing Application lying in front of Concession 2, Lot 35 (Watt) Lake Rosseau, HORROCKS, 2-8-006. A copy of the report is attached.


Resolution Number COW-6-18/06/13 Councillor Furniss – Councillor Edwards: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the request to purchase a portion of Original Shore Road Allowance submitted by Jennifer Elizabeth Horrocks (2-8-006) lying in front of Concession 2, Lot 35 (Watt) Lake Rosseau pursuant to the conditions provided in Township Council Policy C-LS-08 for the Sale of Original Shore Road Allowances. Carried


3. Report from the Clerk Re: Declaration of Surplus Lands on Lake Rosseau

(Wessenger - 1-3-028-04/05) and the Severn River (O'Handley - 8-15-036). A copy of the report is attached.

The Clerk reviewed the declaration of surplus lands and noted that the By-laws for the subject properties will be considered at the July 12, 2013 Council meeting.

Resolution Number COW-7-18/06/13 Councillor Furniss – Councillor Edwards: Be it resolved that the Committee of the Whole recommend to Township Council to declare the following lands surplus: Portions of Original Shore Road Allowance lying in front of Concession 1, Lot 33, Lake Rosseau (Cardwell) designated as Parts 1, 3, 4, 5 and 10 on Registered Plan 35R-24103, WESSENGER/WESSENGER, 1-3-028-04/05; and A portion of Original Shore Road Allowance lying in front of Concession 20, Lot 12, Severn River (Wood) designated as Part 1 on Registered Plan 35R-24088 O’HANDLEY, 8-15-036; and And further that the Clerk is hereby instructed to dispose of the said properties pursuant to Sections 8, 9 and 11 of the Municipal Act, 2001. Carried

4. Report from the CAO Re: Monthly Activity Report. A copy of the report is attached. The CAO reviewed the monthly activity report and answered questions for Committee.


Chair Baranik

1. Gord Haugh, Board Chair, Community Living South Muskoka to attend at 11:30 a.m. Re: Community Living South Muskoka update.


Gord Haugh attended the meeting along with Amanda Brown and Laura Wilson to highlight the initiatives of Community Living South Muskoka. He invited Committee members to visit their offices in Bracebridge when they are in the area.

Chair Nishikawa

2. Adele Fairfield and Pat Young, Walker’s Point Volunteer Community Library, to attend at 12:00 p.m. Re: Walker’s Point Volunteer Community Library update. Adele Fairfield and Pat Young provided Committee with an update of the Walker’s Point Volunteer Community Library’s programs, activities and statistics. They requested that the Township continue to match fundraising contributions. Committee supported the continuation of matching fundraising contributions. Ms. Fairfield answered questions for Committee and expressed appreciation for the Township’s support. The Library will hold an Open House on Saturday July 27, 2013.

b. Community and Volunteerism Chair Baranik and Vice Chair Kruckel 1. Community Events Update

Committee members reported on recently attended and upcoming community events held in the Township of Muskoka Lakes.

2. Minutes from the Hekkla Community Centre Hall Board dated March 26, 2013. A

copy of the minutes is attached for information purposes.

3. Minutes from the Bala Community Centre Hall Board dated May 21, 2013. A copy of the minutes is attached for information purposes.

c. Emergency Management Chair McTaggart and Vice Chair Edwards

1. Report from the Fire Chief Re: Emergency Services Monthly Activity Report. A


The Fire Chief reviewed the monthly activity report and answered Committee’s questions.


Resolution Number COW-11-18/06/13 Councillor Burgess – Councillor Edwards: Be it resolved that Committee of the Whole recommend to Township Council that the Township By-law Officers also be named as District By-law Officers for the By-laws such as, Signage, Parking, Garbage and others that may prove to be mutually beneficial. Carried


1. Minutes of the Muskoka Lakes Public Library Board meetings held on April 11,

2013. A copy of the minutes is attached for information purposes.

Councillor Furniss left the Council Chambers at 12:20 p.m.



1. None


1. None

c. Economic Development and Communications


1. None


a. Discussion Re: Temporary Tent Issue

Committee held a brief discussion regarding rules and regulations with respect to temporary event tents in the Township.


10. Committee in Closed Session a. Committee of the Whole in Closed Session was held for litigation or potential litigation,

including matters before administrative tribunals, affecting the municipality, proposed or pending acquisition or disposition of land by the municipality and advice that is subject to solicitor-client privilege, pursuant to Section 239(2) of the Municipal Act, 2001.

Resolution Number COW-8-18/06/13 Councillor McTaggart – Councillor Brent: Be it resolved that Committee of the Whole convene in Closed Session at 12:35 p.m. for litigation or potential litigation, including matters before administrative tribunals, affecting the municipality, proposed or pending acquisition or disposition of land by the municipality and advice that is subject to solicitor-client privilege, pursuant to Section 239(2) of the Municipal Act, 2001. Carried

Councillor Furniss returned to the Council Chambers at 1:10 p.m. Councillor Baranik left the Council Chambers at 1:45 p.m. and returned at 1:50 p.m. Councillor Baranik left the Council Chambers at 2:01 p.m. and returned at 2:04 p.m. Councillor Brent left the meeting at 2:04 p.m.

Resolution Number COW-9-18/06/13 Councillor Edwards – Councillor Furniss: Be it resolved that Committee of the Whole reconvene at 2:30 p.m. to report on matters arising from Closed Session. Carried

There was no report to Committee arising from Closed Session.

Councillor Furniss left the meeting at 2:31 p.m.



Resolution Number COW-12-18/06/13 Councillor Edwards – Councillor Nishikawa: Be it resolved that this meeting adjourn at 3:35 p.m. and the next regular meeting of the Committee of the Whole will be held on Tuesday, July 16, 2013 at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling. Carried

___________________________ ____________________________ Mayor Alice Murphy, Chair Cheryl Mortimer, Clerk

COMMITTEE OF THE WHOLE MINUTES - July 16, 2013 – Page 1


Tuesday, July 16, 2013 A Regular Meeting of Committee of the Whole was held on Tuesday, July 16, 2013, at 9:00 a.m. in the Council Chambers, Municipal Offices, Port Carling, Ontario. PRESENT: OFFICIALS PRESENT: Mayor Alice Murphy C. Wray - CAO C. Mortimer - Clerk W. Oliver - IT Coordinator COUNCILLORS: S. Walker - Corporate Assistant Jean-Ann Baranik L. McMurray - Community Economic Development Coordinator Donelda Kruckel R. Hayes - Fire Chief Allen Edwards T. George - By-law Officer Donald Furniss J. Krynicki - Director of Public Works Gault McTaggart Phil Harding Ruth Nishikawa Brad Burgess Ron Brent 1. Call to Order

a. Mayor Murphy called the meeting to order at 9:00 a.m. 2. Adoption of Agenda


Resolution Number COW-1-16/07/13 Councillor Furniss – Councillor Kruckel: Be it resolved that the Committee of the Whole agenda dated July 16, 2013 be adopted as amended to add:

− item 5.b.4. Discussion Re: Parking on Road at Peninsula Community Centre

− item 5.b.5. Discussion Re: Cross Walks

− item 6.c.7. Discussion Re: Role of Chair/Vice Chair

− Item 7.d.3. Discussion and consideration of a resolution Re: Volunteer Recreational Trails Committee

− item 10.a. Committee of the Whole in Closed Session for proposed or pending acquisition or disposition of land by the municipality or local board and personal


matters about an identifiable individual, including municipal or local board employees

− Hal Pegg as a delegate under item 5.a.1.

Carried. 3. Disclosure of Interest

a. None 4. Adoption of Minutes

a. Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on June 18, 2013.

Resolution Number COW-2-16/07/13 Councillor Furniss - Councillor Kruckel: Be it resolved that the Committee of the Whole Meeting minutes held on June 18, 2013 be adopted.

Carried. 5. Public Works a. Delegations and Petitions Chair Brent

1. Delegations were received at 9:00 a.m. Re: Clear Lake Road Allowance – Boat Ramp, as follows:

1. Steve Ramsay attended at 9:05 a.m. and noted that Clear Lake has a westerly wind which could cause an issue while launching boats into the lake. He requested that any dock constructed be a floating dock and that it be ramped to the shore.

2. Brian Ternoway, Vice President of the Clear Lake Property Owners' Association, attended at 9:07 a.m. to request that the proposed ramp be controlled with limited access - referring to an "in the spring" and "out in the fall" boat launching plan. He also advised that they would like a floating dock that the Assocation would build and maintain.

3. Philip Syme attended at 9:09 a.m. and indicated that the property owners located near the proposed boat launch are in opposition to it being constructed and requested Committee’s help to protect the lake and people impacted by this matter. He asked that a solution with less impact be determined for a launch.


4. Charlie Wilkins attended at 9:11 a.m. and indicated he was representing a majority of Clear Lake property owners who supported a limited access ramp (in "in the spring" and "out in the fall"). He advised that Ron Algate’s potential site would shelter boats from west winds on the lake that impact boat launching. He was not supportive of a launch with courtesy signage and limited hours.

5. Hal Pegg attended at 9:17 a.m. indicated that a public ramp must have restrictions in place. He felt that courtesy signage would not be adhered to and that boat traffic and transient traffic would increase on the lake.

Refer to item 5.b.1. Report Re: Clear Lake - Boat Ramp.

b. Roads and Infrastructure

Chair Brent and Vice Chair Nishikawa

1. Report from the Director of Public Works Re: Clear Lake - Boat Ramp A copy of the report is attached. (Referred from the June 18, 2013 Committee of the Whole meeting.) Refer to 5.a.1, Delegations.

The Director of Public Works highlighted the report for Committee. A lengthy discussion was held regarding the proposed boat ramp including environmental assessment needs, restriction of operating hours, implementation of courtesy signage, docking, parking and public access to the lake.

Chair Brent requested that Vice Chair Nishikawa assume the Chair to allow him to address Committee with respect to this issue.

Councillor Brent noted that original road allowances are for public use and public access to lakes.

Committee further discussed the options outlined in the staff report and requested that staff report back to Committee with changes to the Dock By-law and the Parking By-law in relation to the Clear Lake Boat Ramp.

Resolution Number COW-3-16/07/13 Councillor McTaggart – Councillor Baranik: Be it resolved that the Committee of the Whole recommend to Township Council that staff be directed to proceed with the Municipal Class Environmental Assessment for a new public lake access to Clear Lake as described in the July 16, 2013 staff report, with by-law enforced time restrictions, and to have signage stating daily usage from 9:00 a.m. to 1:00 p.m. Re-vegetation will occur where possible. No garbage or picnic tables will be placed in the area. No parking on Clear Lake Road. This will be known as Option 2, no dock; AND FURTHER THAT funding for this undertaking be dedicated from the Parks Fund Reserve.


Carried.

Councillor Brent returned to the Chair.

2. Report from the Director of Public Works Re: Monthly Activity Report. A copy of the report is attached.

The Director of Public Works reviewed the report outlining the departmental monthly activities and answered questions for Committee. The Director was requested to review the condition of the Muskoka Lakes Sports Park Walking Trail.

Appreciation was expressed to staff for their efforts put forth during the reconstruction of the Windermere Shorewall.

3. Discussion Re: Use of Municipal Parking Lots.

Councillor Nishikawa expressed concern regarding overnight commercial parking at the Precambrian Shield Parking Lot in Bala.

The By-law Officer addressed Committee regarding the current rules established through the Township Parking By-law.

Committee requested that staff review the Parking By-law, with respect to overnight parking and commercial use. The CAO recommended that the Parking By-law be reviewed in its entirety, including fines, with a revised draft being brought forward to Committee.

4. Discussion Re: Parking on Road at Peninsula Community Centre

Mayor Murphy expressed concern regarding parking along the side of the road in the area of the Peninsula Community Centre. The By-law Officer confirmed that Peninsula Road is a District Road and would be subject to a District By-law, however, he is permitted to provide by-law enforcement in this regard on their behalf.

5. Discussion Re: Cross Walks

The CAO advised that Township and District staff are working together in regard to a cross walk at the new municipal parking lot in Bala. District staff will be presenting this matter at an upcoming Engineering and Public Works Committee meeting.


Chair Kruckel


1. Bill Van Ryn, C.C. Tatham and Associates attended at 11:05 am Re: Request for land exchange between Camp Ramah and the Township of Muskoka Lakes.

Mr. Van Ryn presented a revised land exchange proposal between Camp Ramah and the Township of Muskoka Lakes, one which reflects an exchange of equal value.

Refer to Item 6.c.1, Report.

2. Robert Thomas attended at 11:12 a.m. Re: License Agreement Requirement for an

encroaching septic system.

Mr. Thomas requested that the fees associated with the required license agreement be waived as he will be purchasing the Original Road Allowance and anticipates moving the septic system in the near future.

Refer to Item 6.c.2, Report. b. Finance

Chair Furniss and Vice Chair Burgess

1. None c. Administration


1. Report from the Clerk Re: Request to exchange lands Camp Ramah 2-22-001 and the Township of Muskoka Lakes 2-22-002 (referred from the March 19, 2013 Committee of the Whole meeting). A copy of the report is attached. Refer to 6.a.1, Delegations.

The Clerk reviewed the report for Committee.

Committee was supportive of the revised land exchange proposal presented by Bill Van Ryn on behalf of Camp Ramah.

Resolution Number COW-4-16/07/13 Councillor Harding - Councillor McTaggart: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the proposal submitted by the Jewish Theological Society (Camp Ramah) 2-22-001 for the closure and conveyance of a portion of the Original Shore Road Allowance lying in front of Concession B, Lot 41 and 42 (Watt), Skeleton Lake in exchange for the transfer of a strip of land of equal value as outlined in the July 16, 2013 staff report, to the Township of Muskoka Lakes lying on the south side of the Skeleton River pursuant to the conditions provided in Township Council Policy C-LS-08 for the Sale of Road Allowances and the following:


1. That the lands transferred to the Township of Muskoka Lakes be accepted as parkland and joined with the Fish Hatchery Park property (2-22-002).

2. That the Jewish Theological Society be responsible for all costs associated with the above noted transactions including all survey and legal costs incurred.

3. That once the sale of the Original Shore Road Allowance is completed the License Agreement for the encroachment of a water main situated on the Original Shore Road Allowance be terminated and said file be deemed as closed.

Carried.

2. Report from the Clerk Re: License Agreement Requirement for an Encroaching Septic System. A copy of the report is attached. Refer to 6.a.2, Delegations.

The Clerk highlighted the report and options for Committee.

Committee supported Option 1 as outlined in the staff report wherein Mr. Thomas will be required to enter into a short term license agreement for the encroaching septic system including all fees associated with the application, survey and legal costs, insurance requirements and the annual agreement fee.

Resolution Number COW-5-16/07/13 Councillor Harding - Councillor McTaggart: Be it resolved that the Committee of the Whole recommend to Township Council that Option 1 be approved for direction in regard to a license agreement for an encroachment of a septic system situated on a Township Road Allowance (known as Island Park Road) lying in Concessions 4 and 5, Lot 34 (Port Carling) for Mr. Robert Thomas, 5-6-016.

Carried.

3. Report from the Clerk Re: Designation of Surplus Land for an Original Shore Road Allowance on Lake Rosseau - THOMPSON (2-25-066) and on Lake Muskoka - URBANEK (9-14-062). A copy of the report is attached.

The Clerk introduced the report for Committee.

Resolution Number COW-6-16/07/13 Councillor McTaggart - Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council that the Township of Muskoka Lakes declares the following lands surplus: A portion of Original Shore Road Allowance lying in front of Concession 11, Lot


32, Lake Rosseau (Watt) designated as Parts 3, 4 and 5 on Registered Plan 35R-19073 THOMPSON, 2-25-066; and A portion of Original Shore Road Allowance lying in front of Concession 13, Lot 34, Lake Muskoka (Monck) designated as Part 2 on Registered Plan 35R-24136 URBANEK, 9-14-062; And further that the Clerk is hereby instructed to dispose of the said properties pursuant to Sections 8, 9 and 11 of the Municipal Act, 2001.

Carried.

4. Report from the CAO Re: Sunday Hunting Request. A copy of the report is attached.

The CAO outlined the staff report.

Resolution Number COW-7-16/07/13 Councillor McTaggart - Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council that prior to considering the issue of Sunday gun hunting in the Township of Muskoka Lakes, the Committee of the Whole should seek public consultation in the following manner: 1. Input should be solicited through an invitation for written submissions on the

subject of Sunday gun hunting. The window for submissions is to be open for a period of not more than two weeks. This should occur as soon as practicable.

2. At the conclusion of the window for written public input and at the next

available Committee of the Whole meeting, deputations on the subject could be entertained. All deputations would be subject to the normal rules and according to our Procedural Bylaw. In any event this would occur in either August or September 2013.

It is further recommended that at the conclusion of the public input process, staff would prepare a final report, along with a recommendation for the consideration of the Committee of the Whole.

Carried.

5. Report from the CAO Re: Monthly Activity Report. A copy of the report is attached.

The CAO introduced the monthly activity report and answered questions for Committee regarding the OPP Policing Update as it related to costs associated with OPP services within the municipality.


Refer to item 9.a. for further discussion regarding the OPP Policing Update.

6. Report from the CAO Re: Safety and Risk Management. A copy of the report is

attached. The CAO reviewed his report for Committee indicating that he is researching further information with respect to safety around waterways and will bring foward a report at a future meeting. The CAO was requested to identify risks and consequences with respect to policy / by-law development in this regard.

Resolution Number COW-8-16/07/13 Councillor Burgess – Councillor Edwards: Be it resolved that the Committee of the Whole recommend to Township Council that the Township of Muskoka Lakes include the matter of the recreational use of waterways in the municipal risk management plan. And Further that staff be directed to draft a policy / by-law respecting a reduction in adverse effects to users related to the recreational use of waterways in the Township of Muskoka Lakes and report back to Committee of the Whole.

Carried.

7. Discussion Re: Role of Chair/Vice Chair

Committee discussed the roles of Committee Chairs and Vice Chairs. Committee requested that staff advise Chairs of upcoming agenda items and reports prior to posting the agendas, where possible.


1. None b. Community and Volunteerism

Chair Baranik and Vice Chair Kruckel

1. Community Events Update

Committee members highlighted upcoming community events to be held in the Township of Muskoka Lakes during July and August, 2013.


2. Minutes from the Bala Community Centre Hall Board meeting dated June 18, 2013. A copy of the minutes is attached for information purposes.

3. Minutes from the Walker’s Point Community Centre Hall Board meeting dated May 23,

2013. A copy of the minutes is attached for information purposes. c. Emergency Management


1. Minutes of the Health and Safety Committee meeting held April 18, 2013. A copy of the minutes is attached for information purposes.

In response to Committee, the CAO indicated that a table / status report of Health and Safety matters could be brought forward at a future meeting.

2. Report from the Fire Chief Re: Monthly Activity Report. A copy of the report is

attached.

The Fire Chief highlighted the Fire Department's monthly activity report and answered questions for Committee.

The CAO confirmed that a request has been made for a representative from the Ministry of Natural Resources to attend a future Committee meeting to provide an update regarding the recent flood event.

3. Report from the Fire Chief Re: Fire Training Report. A copy of the report is attached.

The Fire Chief highlighted the report and thanked Council for their support of Fire Training Activities.

4. Report from the Fire Chief Re: Sign By-law. A copy of the report is attached.

The Fire Chief highlighted the staff report for Committee.

Resolution Number COW-13-16/07/13 Councillor Burgess – Councillor Edwards: Be it resolved that the Committee of the Whole recommend to Township Council to direct the Fire Chief to review the Sign By-law and with the assistance of the Township Solicitor, produce a draft updated By-law for Council approval. Carried.

5. Discussion Re: Train Transportation through Communities / Trail Whistle Use.

Committee discussed Train Transportation through local communities. The Fire Chief


answered questions in regard to speed limits, emergency plans for hazardous goods and the use of train whistles. Committee requested a future report regarding train whistles and speed when travelling through communities.


1. Minutes of the Muskoka Lakes Public Library Board meetings held on May 9, 2013

(Special meeting) and May 9, 2013 (Regular Meeting). Copies of the minutes are attached for information purposes.

2. Discussion Re: Geese at municipal beaches and parks.

The Director of Public Works provided an update regarding the issue with respect to geese at municipal beaches and parks. He explained that management options are limited due to legislation requirements. The Director of Public Works advised that staff is providing ongoing clean up, and the use of garlic spray appears to be an effective deterrent. He also noted that naturalized shorelines help to deter geese.

3. Discussion and Consideration of a Resolution Re: Volunteer Recreational Trails

Committee. This item was referred from the July 12, 2013 Council meeting.

Committee agreed to re-establish a Volunteer Recreational Trails Committee, and directed staff to proceed to advertise for volunteers.

Resolution Number COW-14-16/07/13 Councillor Edwards – Councillor Kruckel: Be it resolved that the Committee of the Whole recommend that Township Council advertise for and establish a Volunteer Recreational Trails Committee for the Township of Muskoka Lakes.

Carried.

In response to the Clerk, Committee members advised that the purpose of this committee will be to advise Council on issues related to trails promotion, development, improvement, maintenance and use.

8. Visioning and Economic Development a. Delegations and Petitions

Chair Harding 1. Matt French, Co-Chair, Bala Cranberry Festival 2013, attended at 12:30 p.m. Re:

Partnership Proposal.

Mr. French provided a presentation to Committee proposing to work as presenting


partners in the annual Bala Cranberry Festival, including the possibility of fee waivers. Such a partnership between the Township and the Festival Committee would provide for increased feedback and communication between both parties.

Refer to item 8.c.1, Report. b. Visioning




1. Report from the Community Economic Development Coordinator Re: Cranberry Festival Partnership Proposal. A copy of the report is attached. Refer to item 8.a.1 Delegation.

The CEDC reviewed the report for Committee indicating the need to develop a general policy for community event partnerships.

It was the consensus of Committee for the CEDC to research and develop a general policy for special events being held in the Township and report back at a future meeting.

Resolution Number COW-9-16/07/13 Councillor Edwards - Councillor Burgess: Be it resolved that Committee of the Whole recommend to Township Council to direct the Community Economic Development Coordinator to research and consider Township involvement for the 2013 Bala Cranberry Festival Inc.

Carried. 9. New and Unfinished Business

a. O.P.P. Policing Update. Refer to item 5.c.5. Report from the CAO Re: Monthly Activity Report. The following resolutions were considered:

Resolution Number COW-10-16/07/13 Councillor Kruckel - Councillor Furniss: Be it resolved that pursuant to Section 2 (c) of the Township’s Procedural By-law 2006-11, the Rules of Procedure are suspended.


Carried.

Resolution Number COW-11-16/07/13 Councillor Burgess - Councillor Edwards: Be it resolved that the Committee of the Whole recommend that Township Council request the O.P.P. Calls for Service from the District of Muskoka for the Township of Muskoka Lakes; And further that O.P.P. Inspector Ed Medved be invited to the August 16, 2013 Committee of the Whole meeting to discuss Police Services within the municipality. Carried. Resolution Number COW-12-16/07/13 Councillor Edwards – Councillor Kruckel: Be it resolved that the Rules of Procedure are hereby no longer suspended. Carried.


a. Committee of the Whole in Closed Session for proposed or pending acquisition or disposition of land by the municipality or local board and personal matters about an identifiable individual, including municipal or local board employees, pursuant to Section 239(2) of the Municipal Act, 2001..

Resolution Number COW-15-16/07/13 Councillor Kruckel - Councillor Furniss: Be it resolved that Committee of the Whole convene in Closed Session at 3:03 p.m. for proposed or pending acquisition or disposition of land by the municipality or local board and personal matters about an identifiable individual, including municipal or local board employees, pursuant to Section 239(2) of the Municipal Act, 2001.

Carried.

Resolution Number COW-16-16/07/13 Councillor Baranik - Councillor Harding: Be it resolved that Committee of the Whole reconvene at 3:40 p.m. to report on matters arising from Closed Session.

Carried.

There was no report arising from Committee of the Whole in Closed Session.


11. Adjournment


Resolution Number COW-17-16/07/13 Councillor Baranik - Councillor Harding: Be it resolved that this meeting adjourn at 3:41 p.m. and the next regular meeting of the Committee of the Whole will be held on Friday, August 16, 2013 at 1:00 p.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling. Carried.


COMMITTEE OF THE WHOLE MINUTES - August 16, 2013 –


Friday, August 16, 2013 A Regular Meeting of Committee of the Whole was held on Friday, August 16, 2013, at 1:00 p.m. in the Council Chambers, Municipal Offices, Port Carling, Ontario. PRESENT: OFFICIALS PRESENT: Mayor Alice Murphy C. Wray - CAO C. Mortimer - Clerk COUNCILLORS: S. Rettie - Treasurer Jean-Ann Baranik J. Krynicki - Director of Public Works Donelda Kruckel L. McMurray - Community Economic Development Coordinator Allen Edwards T. Guthrie - Clerk’s Assistant Donald Furniss R. Hayes - Fire Chief Gault McTaggart Ruth Nishikawa Brad Burgess Ron Brent REGRETS: Phil Harding

1. Call to Order a. The meeting was called to order by Mayor Murphy at 2:05 p.m. The commencement of the

meeting was delayed due to the 1:30 p.m. adjournment of the August 16, 2013 Council meeting.



Resolution Number COW-1-16/08/13 Councillor Nishikawa - Councillor Brent: Be it resolved that the Committee of the Whole agenda dated August 16, 2013 be adopted.

Carried.

COMMITTEE OF THE WHOLE MINUTES - August 16, 2013 -

3. Disclosure of Interest

a. Councillor Brent had disclosed a pecuniary interest at the August 16, 2013 Council in closed session meeting.


a. Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on July 16, 2013.

Resolution Number COW-2-16/08/13 Councillor Baranik - Councillor McTaggart: Be it resolved that the Committee of the Whole Meeting minutes held on July 16, 2013 be adopted.

Carried. 5. Public Works a. Delegations and Petitions

1. None b. Roads and Infrastructure


1. Report from the CAO Re: Dock By-law Amendment (Clear Lake). (Direction from July 16, 2013 Committee of the Whole meeting). A copy of the report is attached.

The CAO advised that the changes are as per recommendation at the July 16, 2013 Committee of the Whole meeting, as outlined in the staff report. The amended by-law will be presented for consideration at the September 13, 2013 Council meeting.

Resolution Number COW-3-16/08/13 Councillor Burgess - Councillor Edwards: Be it resolved that Committee of the Whole recommend to Township Council that the proposed amendment to By-law 2003-29 as detailed in the staff report dated August 16, 2013 be presented to Council for approval.

Carried.


The Director of Public Works highlighted the monthly activities which took place in the Department including heritage signage for communities. He answered questions in regard to the impact of the spring floods on area roads and the budget.



1. None b. Finance


1. Report from the Treasurer Re: 2013 Financial Report - 2nd Quarter. A copy of the report is attached.

The Treasurer reviewed the second quarter financial report for Committee and answered questions in regard to trails, health and safety, by-law and parkland dedication.

2. Report from the Treasurer Re: Monthly Activity Report. A copy of the report is

attached.

The Treasurer highlighted the monthly activities for the Department. Committee discussed solar energy options for municipal buildings and vendor management.

3. Report from the Treasurer Re: 2014 Budget Guidelines. A copy of the report is

attached.

The Treasurer presented a tentative schedule for the 2014 budget process to allow for the potential adoption in February 2014.

Resolution Number COW-4-16/08/13 Councillor Nishikawa - Councillor McTaggart: Be it resolved that Committee of the Whole recommend to Township Council that staff be directed to prepare the 2014 Budget in accordance with the Township Council Policy C-FS-01 and with consideration of the information included in the staff report dated August 16, 2013.

Carried. c. Administration


1. Report from the Clerk Re: Request to purchase a portion of Closed Flooded Original Shore Road Allowance lying in front of Concession 6, Lot 21 (Monck) Lake Muskoka, RUDKA/WESTMAN, 9-4-024. A copy of the report is attached.

The Clerk advised that the property owners are seeking approval to purchase a small portion of closed flooded Original Shore Road Allowance in order to purchase the filled Crown Lake Bed as approved by the Ministry of Natural Resources.


Resolution Number COW-5-16/08/13 Councillor Burgess - Councillor Edwards: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the request to purchase a portion of closed Flooded Original Shore Road Allowance submitted by Gregory Michael Rudka and Sharon Ruth Westman (9-4-024) lying in front of Concession 6, Lot 21 (Monck) Lake Muskoka pursuant to the conditions provided in Township Council Policy C-LS-09 subject to waiving the requirement of a two storey boathouse as per policy.

Carried.

2. Report from the Clerk Re: Applications to purchase portions of Original Road Allowance lying between Concessions 4 and 5, Lot 34 (Port Carling) THOMAS THOMAS SEBBEN, 5-6-015/016/017. A copy of the report is attached.


Resolution Number COW-6-16/08/13 Councillor McTaggart - Councillor Brent: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the requests to purchase portions of an Original Road Allowance submitted by Robin Lennon Thomas (5-6-015) and Barbara June Sebben (5-6-017) lying between Concessions 4 and 5, Lot 34, Port Carling pursuant to the conditions provided in Township Council Policy C-LS-08 for the Sale of Original Road Allowances and the staff report dated August 16, 2013.

Carried.

3. Report from the Clerk Re: Declaration of Surplus Land for portions of Original Shore Road Allowances on Lake Rosseau - LEE/KIM (2-11-029) and on Three Mile Lake - SIMPSON (2-15-054). A copy of the report is attached.

The Clerk advised that the subject Original Shore Road Allowance purchases are nearing completion. By-laws will be considered at the September 13, 2013 Council meeting.

Resolution Number COW-7-16/08/13 Councillor Burgess - Councillor Edwards: Be it resolved that the Committee of the Whole recommend to Township Council to declare the following lands surplus: A portion of Original Shore Road Allowance lying in front of Lot 25, Concession 6, Lake Rosseau (Watt) designated as Parts 2, 3 and 4 on Registered Plan 35R-16284, LEE/KIM 2-11-029


A portion of Original Shore Road Allowance lying in front of Concession 8, Lot 12, Three Mile Lake (Watt) designated as Part 1, 2 and 3 on Registered Plan 35R-24215, SIMPSON 2-15-054 And further that the Clerk is hereby instructed to dispose of the said properties pursuant to Sections 8, 9 and 11 of the Municipal Act, 2001.

Carried.


The CAO reviewed the monthly activity report noting infrastructure funding, risk management, FedNor Youth Internship program and local policing. He indicated that Inspector Ed Medved from the Bracebridge OPP Detachment will attend the September Committee of the Whole meeting.

Resolution Number COW-8-16/08/13 Councillor Nishikawa - Councillor McTaggart: Be it resolved that the Committee of the Whole recommend to Township Council that Township staff be directed to discuss with District of Muskoka staff, the opportunity for a Risk Management protocol between the two entities; And further, that staff report back to Committee of the Whole with the results of the above noted exploration.

Carried.

The CAO was requested to bring a detailed report forward regarding the OSRCF grant.

5. Discussion Re: Town Hall Meeting

Committee discussed the August 17, 2013 Town Hall meeting arrangements and confirmed that it will be held at the Windermere Community Centre at 9:00 am. It was the consensus of Committee to hold one Town Hall meeting per year. Committee suggested that the 2014 Town Hall meeting be held at the Walker's Point Community Centre.


1. None


b. Community and Volunteerism Chair Baranik and Vice Chair Kruckel


Councillor Baranik highlighted recent and upcoming events in the Township of Muskoka Lakes.

2. Minutes from the Windermere Community Centre Hall Board meeting dated May 7,

2013. A copy of the minutes is attached for information purposes.

3. Report from the Community Economic Development Coordinator Re: Port Carling Lions Club Lease Agreement - Port Carling Memorial Community Centre. A copy of the report is attached.

Committee indicated that there may be other groups interested in leasing the bar area at the Port Carling Memorial Community Centre and that the Port Carling Lions Club may wish to delegate Committee regarding their request. The Community Economic Development Officer was requested to draft a lease agreement for the September Committee of the Whole meeting.

Resolution Number COW-9-16/08/13 Councillor Brent - Councillor McTaggart: Be it resolved that Committee of the Whole recommends to Township Council that the Community Economic Development Coordinator explore lease options for the bar area at the Port Carling Memorial Community Centre and provide a report at the September Committee of the Whole Meeting.

Carried. c. Emergency Management


1. Report from the Fire Chief Re: Monthly Activity Report. A copy of the report is attached.

The Fire Chief highlighted the month activities of the Department. Committee discussed by-law enforcement matters including parking and signage. The Fire Chief noted that the Sign By-law is currently being reviewed and will come forward to a future Committee meeting.



1. Report from the CAO Re: Asset Naming Policy (referred from April 16, 2013

Committee of the Whole meeting). A copy of the report is attached.

The CAO reviewed the draft Asset Naming Policy. Committee recommended minor changes to the application form so that the assets are not necessarily name specific.

Resolution Number COW-13-16/08/13 Councillor Furniss - Councillor Edwards: Be it resolved that the Committee of the Whole recommend to Township Council the adoption, by by-law of draft Policy C-PD-07 and the required forms as noted in the recommended Option 2 of the staff report dated August 16, 2013, as amended.

Carried. 8. Visioning and Economic Development a. Delegations and Petitions





1. Report from the Community Economic Development Coordinator Re: Cranberry Festival Partnership Proposal. A copy of the report is attached.

The Community Economic Development Coordinator advised that a formal partnership agreement for the 2013 Bala Cranberry Festival was not created due to time constraints; however, it could be considered for 2014.

2. Report from the Community Economic Development Coordinator Re: 2013 Cranberry

Festival Requests. A copy of the report is attached.

Committee discussed the details of the 2013 Bala Cranberry Festival including rental space, signage, District Municipality of Muskoka requirements, no parking tow away zones, commercial park fees and facility use.

Committee inquired about costs for renting out parks and pavilions for weddings. No change has been made to the parks policy to date in this regard.


Resolution Number COW-10-16/08/13 Councillor Kruckel - Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that it support the No Parking – Tow Away Zones as approved by the District Municipality of Muskoka for the 2013 Bala Cranberry Festival as per District By-law 2012-15. Carried. Resolution Number COW-11-16/08/13 Councillor Kruckel - Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that three readings to By-law 2013-100, a by-law to temporarily designate No Parking – Tow Away Zones and By-law 2013-101, a by-law to authorize the temporary road closure for the Bala Cranberry Festival be given at the September 13, 2013 regular meeting of Council.

Carried.

Resolution Number COW-12-16/08/13 Councillor Nishikawa - Councillor McTaggart: Be it resolved that the Committee of the Whole recommend to Township Council that permission be granted to the Bala Cranberry Festival for the use of property, facilities, supplies and services as outlined in the Community Economic Development Coordinator staff report dated August 16, 2013, and further that the Bala Cranberry Festival be exempt from Business Licensing By-laws 94-36, 94-37 and 94-38 for the duration of the 2013 Festival.

Carried. 9. New and Unfinished Business

a. None


a. None


11. Adjournment


Resolution Number COW-14-16/08/13 Councillor McTaggart - Councillor Brent: Be it resolved that this meeting adjourn at 4:10 p.m. and the next regular meeting of the Committee of the Whole will be held on Tuesday, September 17, 2013 at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling.

Carried.

Mayor Alice Murphy, Chair Cheryl Mortimer, Clerk

COMMITTEE OF THE WHOLE MINUTES - September 17, 2013

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES MINUTES - COMMITTEE OF THE WHOLE MEETING Tuesday,

September 17, 2013

A Regular Meeting of Committee of the Whole was held on Tuesday, September 17, 2013, at 9:00 a.m. in the Council Chambers, Municipal Offices, Port Carling, Ontario.

PRESENT: OFFICIALS PRESENT:

Mayor Alice Murphy C. Wray - CAO C. Mortimer - Clerk S. Rettie - Treasurer COUNCILLORS: S. Walker - Corporate Assistant Jean-Ann Baranik R. Hayes - Fire Chief Donelda Kruckel J. Krynicki - Director of Public Works Allen Edwards L. McMurray - Community Economic Development CoordinatorDonald Furniss

Gault McTaggart Phil Harding Ron Brent left at 3:04 p.m. Brad Burgess REGRETS: Ruth Nishikawa

1. Call to Order





Councillor Kruckel - Councillor Furniss: Be it resolved that the Committee of the Whole agenda dated September 17, 2013 be adopted as amended to add

- Item 9.a. Consideration of a resolution Re: Muskoka Community Network. - Item 9.b. District Municipality of Muskoka Updates. - Item 9.c. Discussion Re: Heritage Signage.

Carried



a. Councillor Burgess had disclosed a pecuniary interest at the September 16, 2013 Planning Committee of the Whole in Closed Session Meeting.


a. Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on August 16, 2013.


Councillor Furniss - Councillor Kruckel: Be it resolved that the Committee of the Whole Meeting minutes held on August 16, 2013 be adopted.

Carried

5. Public Works


1. None.

b. Roads and Infrastructure Chair Brent and Vice Chair Nishikawa

1. Report from the Director of Public Works Re: Monthly Activity Report. A copy of the

report is attached.

The Director of Public Works reviewed his report and answered questions for Committee. He advised that a report regarding the 2013 Fogo Street Road Maintenance Agreement will be presented at a future Committee meeting.

In response to Committee, the Director reported on the status of the goose issues at municipal parks and beaches during the summer season and the available mitigation measures. The Director also provided an update on the parking restriction measures in Bala and Port Carling during the 2013 summer season.

2. Discussion Re: Township of Seguin - Billboard Signage. A copy of the

correspondence is attached.

Mayor Murphy read aloud correspondence from the Ministry of Transportation to the Township of Seguin advising of the temporary moratorium placed on the installation of billboards on provincial highways in Seguin Township.

Councillor Harding advised he would present this matter at the September 18, 2013 District Municipality of Muskoka Engineering and Public Works Committee.


Committee agreed that correspondence be forwarded to the Ministry of Transportation requesting a similar moratorium in the Township of Muskoka Lakes.



1. OPP Inspector Ed Medved attended at 9:25 a.m. Re: Police Services (Invited to attend at the July 16, 2013 Committee of the Whole Meeting).

Inspector Medved provided a detailed overview of OPP services, current focus on services, business planning, staff reporting and structure, strategic objectives, statistics, and service delivery trends. He also provided a statistical overview for the Township of Muskoka Lakes, for the years 2010 to September 2013, a copy of which is attached. The Inspector answered questions from Committee.

A general discussion was held regarding costs and funding mechanisms associated with OPP service delivery within the Township and the District.

b. Finance


1. Report from the Treasurer Re: Monthly Activity Report. A copy of the report is

attached.

The Treasurer highlighted the report, and answered questions for Committee regarding development charges and energy auditing. He advised a report was forthcoming regarding the appointment of a municipal auditor for the Township of Muskoka Lakes.

2. Report from the Treasurer Re: Port Carling Nursing Station / Brock and Willa

Wellness Centre Financial Update. A copy of the report is attached.

The Treasurer highlighted the report and answered questions for Committee.

A general discussion was held pertaining to the Port Carling Nursing Station / Brock and Willa Wellness Centre with respect to the Township’s Strategic Plan and Budget.

Committee requested the CAO and Councillor Edwards to collaborate on a report regarding the Port Carling Nursing Station / Brock and Willa Wellness Centre, providing a project update on financing and governance.

3. Report from the Treasurer Re: Appointment of Consultant for 2014 Development

Charges Study. A copy of the report is attached.

The Treasurer reviewed his report for Committee.



Councillor Kruckel - Councillor Baranik: Be it resolved that Committee of the Whole recommend to Township Council to appoint Hemson Consulting Ltd. as the consultant for the 2014 Development Charges Background Study.

Carried

c. Administration


1. Report from the Clerk Re: Application to purchase a portion of Original Shore Road

Allowance lying in Concession 1, Lot 12 (Cardwell) Skeleton Lake, PEDLAR/WILSON, 1-2-035. A copy of the report is attached.

The Clerk introduced the application.


Councillor Burgess - Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the request to purchase a portion of Original Shore Road Allowance submitted by Mary Ann Pedlar, Margaret Joan Wilson and David Thomas Wilson (1-2-035) lying in front of Concession 1, Lot 12 (Cardwell) Skeleton Lake pursuant to the conditions provided in Township Council Policy C-LS-08 for the Sale of Original Shore Road Allowances.

Carried


Allowance lying in Concession 13, Lot 30 (Monck) Lake Muskoka, CASSIDY, 9-14- 010. A copy of the report is attached.

The Clerk introduced the application.


Councillor Edwards - Councillor Burgess: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the request to purchase a portion of Original Shore Road Allowance submitted by Christena Alice Cassidy (9-14-010) lying in front of Concession 13, Lot 30 (Monck) Lake Muskoka pursuant to the conditions provided in Township Council Policy C-LS-08 for the Sale of Original Shore Road Allowances.

Carried

3. Report from the Clerk Re: Declaration of Surplus Lands for Original Shore Road


Allowance on Camel Lake (Evans - 2-1-035) and on Lake Rosseau (Horrocks - 2-8- 006)



Councillor Edwards - Councillor Burgess: Be it resolved that the Committee of the Whole recommend to Township Council to declare the following lands surplus:

A portion of Original Shore Road Allowance lying in front of Lot 8, Concession 3, Camel Lake (Watt) designated as Part 2 on Registered Plan 35R-24174, EVANS - 2-1-035.

A portion of Original Shore Road Allowance lying in front of Concession 2, Lot 35, Lake Rosseau (Watt) designated as Part 1 on Registered Plan 35R- 24257, HORROCKS - 2-8-006.

And further that the Clerk is hereby instructed to dispose of the said properties pursuant to Sections 8, 9 and 11 of the Municipal Act, 2001.

Carried

4. Report from the Clerk Re: Monthly Activity Report. A copy of the report is attached.

The Clerk introduced the departmental monthly report and answered questions for Committee.

She advised the 2014 Meeting Schedule would be presented, once the 2014 District Municipality of Muskoka meeting schedule has been set. Committee members did not object to continuing with the current monthly meeting schedule.

The Clerk reviewed the 2012 Local Government Week activities and participation and recommended the same opportunities for 2013. Committee directed the Clerk to proceed in this regard.

5.

Report from the CAO Re: Monthly Activity Report. A copy of the report is attached.

The CAO reviewed the monthly activity report and answered questions for Committee regarding the Port Carling Wall, funding programs and invasive species.

6.

Report from the CAO Re: 59 Joseph Street, Port Carling, Roll # 5-8-104. A copy of the report is attached.

The CAO highlighted the report and outlined the options for Committee.


It was the consensus of Committee to maintain the building located at 59 Joseph Street, to proceed with upgrades, correct any deficiencies, and provide for a lease at a rental rate of $1,000 per month, plus utilities.

Committee also requested that the facility be evaluated for potential use as a temporary nursing station in Port Carling.


Councillor Burgess - Councillor Edwards: Be it resolved that Committee of the Whole recommend to Township Council that staff be directed to upgrade and correct any deficiencies at 59 Joseph St, Port Carling in order to make it ready for rental, and

Further, that staff also be directed to prepare a lease and offer 59 Joseph St, Port Carling for rental at an initial rate of $1,000 per month.

Carried

7. Verbal report from Councillors Baranik, Furniss and Kruckel Re: Attendance at the 2013

A.M.O. Conference.

Councillors Baranik, Furniss, and Kruckel provided a report to Committee regarding the various delegations and sessions attended while at the 2013 Association of Municipalities of Ontario Conference held in Ottawa.

7. Community


1. Dave Hewitt and Ted Daglish, Port Carling Lions Club attended at 11:01 a.m. Re: Port Carling Memorial Community Centre Lease of Space. Refer to item 7.b.2., Report.

Mr. Dave Hewitt attended the meeting, but did not address Committee. Mr. Daglish reviewed the background of the Port Carling Lions Club, and the previous lease agreement with the Township for the bar area at the Port Carling Memorial Community Centre. He advised that the proceeds from the bar are returned to the community. Mr. Daglish requested that the lease agreement be renewed for a period of five years to coincide with the Alcohol and Gaming Commission of Ontario liquor license.



1. Community Events Update.

Committee members reported on recently attended and upcoming community


events held in the Township of Muskoka Lakes.

2. Report from the CEDC Re: Draft lease for the Port Carling Memorial Community Centre bar area rental. A copy of the report is attached. (Direction from the August 16, 2013 Committee of the Whole meeting). Refer to item 7.a.1. Delegations and Petitions.

The CEDC reviewed the report and recommended entering into a one year lease agreement to have continuity, and to allow more time to research alternative options.

Committee agreed to a 5 year non-exclusive lease for the bar area at Port Carling Memorial Community Centre with the lease agreement rate set at $1.00 per year.

The CAO suggested that future consideration could be given regarding a long term lease agreement policy for requests of this nature.


Councillor Burgess - Councillor Edwards: Be it resolved that Committee of the Whole recommend to Township Council that the Township consider a 5-year non-exclusive lease agreement with the Port Carling Lions Club, for the bar area at the Port Carling Memorial Community Centre, to be presented at the October 18, 2013 Council meeting at $1.00 per year.

Carried

3. Minutes from the Walker’s Point Community Centre Hall Board Meeting dated August 22, 2013. A copy of the minutes is attached for information purposes.

Committee had not questions.



1. Report form the Fire Chief Re: Monthly Activity Report. A copy of the report is

attached.

The Fire Chief highlighted the monthly activities of the Department and answered questions for Committee including fire response trends and by-law enforcement.

2. Report from the Fire Chief Re: Fire Marque Introduction. A copy of the report is

attached.

The Fire Chief introduced the report and answered questions for Committee regarding the Fire Marque program.



Councillor Furniss - Councillor Kruckel: Be it resolved that the Committee of the Whole recommend to Township Council that the Fire Chief be directed to invite a representative from Fire Marque to the October 22, 2013 Committee of the Whole meeting to provide details of the service that they provide.

Carried

3. Report from the Fire Chief Re: John and Jocelyn Barford Family Foundation at the

Toronto Community Foundation Donation. A copy of the report is attached.

The Fire Chief advised that an additional contribution to the Muskoka Lakes Fire Department – Milford Bay Station 9, had also recently been received from the Collombin Family Fund through the Toronto Community Foundation.


Councillor Brent - Councillor Harding: Be it resolved that the Committee of Whole recommend to Township Council that the John and Jocelyn Barford Family Foundation at the Toronto Community Foundation be recognized for their gracious contribution of $2,500.00, and to the Collombin Family Fund for their contribution of $500.00 to the Muskoka Lakes Fire Department – Milford Bay Station 9.

Carried

4. Report from the Fire Chief Re: Sign By-law information. A copy of the report is

attached.

The Fire Chief introduced the report and reviewed the Sign By-law review plan.


Councillor Harding - Councillor Brent: Be it resolved that the Committee of the Whole recommend to Township Council that the Fire Chief be directed to have staff canvas a broad array of parties interested in and affected by the Sign Bylaw (#99-100), with a view to providing Township Council with recommended amendments thereto.

Carried


Councillor Brent - Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council that a working committee be enacted, comprised of members of Council, the By-law Officer, and the Director of Public Works to consolidate the received community input and to provide a framework for legal counsel to amend the current Sign Bylaw (#99-100).


Carried



1. None. 8. Visioning and Economic Development


1. None.


1. None.



1. Report from the CEDC Re: Trek to Bethlehem. A copy of the copy is attached.

The CEDC advised Committee that this is an annual request.

In response to Committee, the CAO noted that a report regarding the Delegation of Authority will be coming forward to an upcoming Committee of the Whole meeting.


Councillor McTaggart - Councillor Brent: Be it resolved that Committee of the Whole recommend to Township Council that a by-law be given three-readings at the October 18, 2013 Council meeting to authorize temporary road closures for the 2013 Trek to Bethlehem on Saturday December 7, 2013 subject to proof of a certificate of insurance in the minimum amount of $2 million dollars naming the Township as additional insured.

And further that the Township has no objection to the turning off of the requested street lights for the 2013 event.

Carried

2. Report from the CEDC Re: Port Carling Santa Claus Parade. A copy of the report is

attached.

The CEDC reviewed the request for Committee.

COMMITTEE OF THE WHOLE MINUTES - September 17, 201P3ag-e 10 of 12


Councillor Brent - Councillor McTaggart: Be it resolved that Committee of the Whole recommend to Township Council that at the October 18, 2013 regular meeting of Council three readings be given to a by-law to authorize the temporary closure of a portion of Bailey Street (Port Carling) from 6:00 p.m. to 7:00 p.m. on Saturday, November 23, 2013 for the Port Carling Santa Claus Parade.

Carried


Councillor McTaggart - Councillor Brent: Be it resolved that Committee of the Whole recommend to Township Council that there are no objections to the temporary closure of portions of Maple Street and Joseph Street by the District Municipality of Muskoka for the 2013 Port Carling Santa Claus Parade.

Carried

3. Report from the Community Economic Development Coordinator Re: Municipal Sport

and Recreation Capacity Development Project. A copy of the report is attached. (This item was referred from the August 16, 2013 Committee of the Whole meeting.)

The CEDC highlighted the report for Committee’s information.


a. Consideration of a resolution Re: Muskoka Community Network. This item was referred from the September 13, 2013, Council meeting.


Councillor McTaggart - Councillor Brent: Whereas CRTC has indicated that all Canadians should have access to the Internet at a speed of not less than 5Mbps by the end of 2015, and;

Whereas areas in Northern Ontario including the Township of Muskoka Lakes have been identified as having internet speeds of less than 5Mbps and noted as areas for service improvement, and;

Whereas, Muskoka Community Network is working on behalf of stakeholders in this area to improve service levels;

NOW THEREFORE BE IT RESOLVED that the Committee of the Whole recommend that the Township of Muskoka Lakes endorse Muskoka Community Network’s efforts to improve internet service speeds to 5Mbps within the


Township.

Carried

b. District Municipality of Muskoka Updates. This item was referred from the September 13, Council meeting.

Councillor Harding – District Engineering and Public Works Committee – provided an update regarding paving projects, Active Transportation initiatives, and the Public Communal Water and Sewage Services in Minett.

Councillor Edwards – District Planning and Economic Development Committee - provided an update regarding the Air Photo Participant Agreement and the Muskoka Airport garage roof replacement.

Mayor Murphy – District Corporate and Emergency Services Committee – provided an update regarding – the Muskoka Lawn Bowling Club application, new Provincial Offenses building, IT for Councillors, Records and Information Management Review consulting contract and Muskoka District Council Procedure By-law review.

Mayor Murphy – Solid Waste Financial Review Committee – next meeting is scheduled for October 21, 2013.

c. Discussion Re: Heritage Signage. This item was referred from the September 16, 2013 Planning Committee of the Whole meeting.

The Director of Public Works sought direction from Committee regarding the placement of heritage signage to be located in Brackenrig, Beatrice, Bent River, and Minett.

It was the consensus of Committee for Councillors Nishikawa and Furniss to collaborate with the Director of Public Works to determine the placement of the heritage signage.


a. Committee of the Whole in Closed Session was held for personal matters about an identifiable individual, including municipal or local board employees, pursuant to Section 239(2) of the Municipal Act, 2001.

Resolution Number COW-17/09/13

Councillor Baranik - Councillor Harding: Be it resolved that Committee of the Whole in Closed Session convene at 2:15 p.m. for personal matters about an identifiable individual, including municipal or local board employees, pursuant to Section 239(2) of the Municipal Act, 2001.


Carried

Councillor Brent left the Committee meeting at 3:04 p.m.


Councillor Baranik - Councillor Harding: Be it resolved that Committee of the Whole reconvene at 3:06 p.m. to report on matters arising from Closed Session.

Carried

There was no report to Committee of the Whole arising from Closed Session. 11. Adjournment



Councillor Baranik - Councillor Harding: Be it resolved that this meeting adjourn at 3:08 p.m. and the next regular meeting of the Committee of the Whole will be held on Tuesday, October 22, 2013 at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling.

Carried


COMMITTEE OF THE WHOLE MINUTES – September 17, 2013 – PAGE # 1


Tuesday October 22, 2013 A Regular Meeting of Committee of the Whole was held on Tuesday October 22, 2013, at 9:00 a.m. in the Council Chambers, Municipal Offices, Port Carling, Ontario. PRESENT: OFFICIALS PRESENT: Mayor Alice Murphy C. Mortimer - Clerk S. Rettie - Treasurer COUNCILLORS: T. Guthrie - Clerk’s Assistant Jean-Ann Baranik R. Hayes - Fire Chief Donelda Kruckel J. Krynicki - Director of Public Works Allen Edwards L. McMurray - Community Economic Development Coordinator Donald Furniss C. Livingstone - Senior Building Inspector Gault McTaggart Phil Harding left at 1:15 p.m. Ron Brent Ruth Nishikawa left at 2:35 p.m. Brad Burgess 1. Call to Order

a. Mayor Murphy called the meeting to order at 9:00 a.m. 2. Adoption of Agenda


Resolution Number COW-1-22/10/13 Councillor Brent - Councillor Nishikawa: Be it resolved that the Committee of the Whole agenda dated October 22, 2013 be adopted as amended to add:

- Item 7.c.3 Discussion Re: Property Standards Officer / By-law Enforcement Officer Appointments

- Item 9.a. District Municipality of Muskoka Updates - Item 9.b. Discussion and consideration of a resolution Re: Fitness Centre

Equipment

Carried

COMMITTEE OF THE WHOLE MINUTES – October 22, 2013 - # 2


a. Councillor Burgess had disclosed a pecuniary interest at the October 21, 2013 Planning Committee of the Whole in Closed Session meeting.


a. Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on September 17, 2013.

Resolution Number COW-2-22/10/13 Councillor McTaggart - Councillor Harding: Be it resolved that the Committee of the Whole Meeting minutes held on September 17, 2013 be adopted. Carried




1. Report from the Director of Public Works Re: Monthly Activity Report. A copy of the report is attached. The Director of Public Works highlighted the department activities. Committee discussed a recent donation of docks, municipal docking, parking and the parks master plan. The Director was requested to consider parking in Port Carling and a potential location for the donated docks in future monthly reporting.


1. Collin Miller, South Muskoka Hospital Foundation, attended at 9:30 a.m. Re: Capital Campaign Priorities. A copy of the presentation is attached.

Collin Miller provided a PowerPoint presentation to Committee outlining the South Muskoka Hospital Foundation’s capital campaign to move from paper based medical records to electronic patient records. He outlined the benefits of this infrastructure change and requested financial support in the amount of $90,000.00 over a 5 or 6 year period from the Township of Muskoka Lakes towards their capital campaign goal of $6.5 million.


Committee requested the Treasurer to review the request and report back at the November 19, 2013 Committee of the Whole meeting.

b. Finance Chair Furniss and Vice Chair Burgess

1. Report from the Treasurer Re: Monthly Activity Report. A copy of the report is attached.

The Treasurer highlighted the report for Committee and provided a status update on the 2014 Township Budget.

2. Report from the Treasurer Re: LAS Electricity Procurement Program. A copy of the

report is attached.

The Treasurer outlined the Local Authority Services Electricity Procurement Program and highlighted the staff report recommendation.

Resolution Number: COW-3-22/10/13

Councillor Nishikawa – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council to authorize the Mayor and Clerk to execute an Agency Appointment Agreement with Local Authority Services. And further that the Treasurer be authorized to execute program related decisions on behalf of the municipality.

Carried c. Administration


1. Report from the Development Services Coordinator Re: Monthly Activity Report. A copy of the report is attached. The Senior Building Inspector reviewed the report for the Building Department’s monthly activities and answered questions in regard to building permit statistics.

2. Report from the CAO Re: Monthly Activity Report. A copy of the report is attached. The Mayor indicated that the CAO is continuing to review District policing costs.

3. Report from the Clerk Re: Monthly Activity Report. A copy of the report is attached. The Clerk highlighted the Clerk’s Department monthly report and sought direction with respect to the proposed Volunteer Recreational Trails Committee. Committee requested Councillor Nishikawa and the Clerk to work collaboratively on the membership and duties of the proposed Committee and direction to present the by-law at the November 15, 2013 Council meeting.

4. Report from the Clerk Re: Township Public Notification Policy – Heritage Matters. A copy of the report is attached.


The Clerk noted that this item was recommended at the September 17, 2013 Council Meeting. Resolution Number COW-4-22/10/13

Councillor Baranik – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council that revised Public Notice Policy C-LS-06 be adopted as presented on October 22, 2013.

Carried

5. Report from the Clerk Re: Application to purchase a portion of Original Shore Road Allowance lying in front of Concession 13, Lot 28 (Watt) Lake Rosseau DAWES, 2-26-074. A copy of the report is attached.

The Clerk introduced the application for Committee.

Resolution Number COW-5-22/10/13 Councillor Edwards – Councillor Burgess: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the request to purchase a portion of Original Shore Road Allowance submitted by James and Hannelore Dawes (2-26-074) lying in front of Concession 13, Lot 28 (Watt) Lake Rosseau pursuant to the conditions provided in Township Council Policy C-LS-08 for the Sale of Original Shore Road Allowances. Carried


Allowance lying in front of Concession 3, Lot 31 (Watt) Lake Rosseau BARCHAM 2-5-083. A copy of the report is attached.

The Clerk introduced the application for Committee.

Resolution Number COW-6-22/10/13 Councillor Burgess – Councillor Edwards: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the request to purchase a portion of Original Shore Road Allowance submitted by Jane Adele Barcham (2-5-083) lying in front of Concession 3, Lot 31 (Watt) Lake Rosseau pursuant to the conditions provided in Township Council Policy C-LS-08 for the Sale of Original Shore Road Allowances. Carried

7. Report from the Clerk Re: Declaration of Surplus Lands for an Original Shore Road

Allowance on Three Mile Lake WEDDERSPOON, 2-16-030. A copy of the report is attached. The Clerk introduced the application for Committee.


Resolution Number COW-7-22/10/13 Councillor Baranik – Councillor Harding: Be it resolved that the Committee of the Whole recommend to Township Council to declare the following lands surplus: A portion of Original Shore Road Allowance lying in front of Concession 8, Lot 15, Three Mile Lake (Watt) designated as Part 1 on Registered Plan 35R-24234 WEDDERSPOON, 2-16-030; And further that the Clerk is hereby instructed to dispose of the said properties pursuant to Sections 8, 9 and 11 of the Municipal Act, 2001. Carried

8. Report from the Clerk Re: 2014 Meeting Schedule. A copy of the report is attached.

The Clerk outlined the proposed monthly meeting schedule for 2014 which accommodates statutory holidays, the 2014 municipal election and the Inaugural Council meeting.

Resolution Number COW-8-22/10/13 Councillor Furniss – Councillor Baranik: Be it resolved that the Committee of the Whole recommend to Township Council that the 2014 Meeting Schedule for the Township of Muskoka Lakes be adopted as presented on October 22, 2013. Carried

9. Report from the Clerk Re: Correspondence from Sylvia Jones MPP – Aggregate

Recycling Promotion Act. A copy of the report is attached.

Councillor Burgess sought Committee’s support for the Aggregate Recycling Promotion Act private members bill.

Resolution Number COW-9-22/10/13 Councillor Baranik – Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that the Township of Muskoka Lakes support MPP Sylvia Jones’ Private Member’s Bill 56, the Aggregate Recycling Promotion Act, 2013. Carried

10. Discussion and Consideration of a Resolution Re: Council Code of Conduct. (This

item was referred from the October 18, 2013 Council meeting.)

Committee discussed the current Council Code of Conduct policy and the potential for an Integrity Commissioner in this regard. Committee requested the CAO to review and report back at the next Committee of the Whole meeting.



1. Patricia Gidley, Board Chairperson and Sheila Durand, CEO/Chief Librarian, Muskoka Lakes Public Library Board attended at 9:00 a.m. Re: Update on summer activities. A copy of the presentation is attached.

Patricia Gidley highlighted the Muskoka Lakes Library activities including the Creative Kids Program, Story Time, Climb Aboard, Book Club, and Art Exploration. Sheila Durand answered Committee’s questions in regard to Library programming.

2. Dominik Machek attended at 11:00 a.m. Re: Train Transportation through

Communities/Train Whistle Use. A copy of the presentation is attached.

Dominik Machek provided a presentation expressing concern regarding the speed limit for train travel through the community of Bala, train transportation of dangerous good and the potential for train derailment. His objective is to have the speed limit for trains reduced through Bala. Committee discussed past train derailments, community emergency plans, track speeds set by Transport Canada and the use of train whistles. It was the consensus of Committee to have the Fire Chief address train speed zones to reduce speed through the communities of Bala and Torrance and to further investigate a mock emergency.

3. Chris Carrier, Fire Marque attended at 11:30 a.m. Re: Fire Marque Service. A copy of

the presentation is attached. Chris Carrier provided a Powerpoint presentation detailing the Fire Marque program and the services it provides. The program recoups funds through homeowner insurance policies resulting from emergency services. Committee requested that a follow-up staff report be prepared for a future Committee meeting on the Fire Marque program including potential projected savings based on the past year.


1. Minutes from the Walker’s Point Community Centre Hall Board dated September 19,

2013. A copy of the minutes is attached for information purposes. 2. Community Events Update

Councillor Baranik provided a list of upcoming community events including community Santa Claus parades, the Christmas Market, the Trek to Bethlehem and the 100 Days to the Winter Games event.

3. Report from the CEDC Re: Port Carling Lions Club Lease Agreement – Port Carling

Memorial Community Centre. A copy of the report is attached.


The Community Economic Development Coordinator advised that this item was recommended at the September 17, 2013 Committee of the Whole meeting. Committee directed that the over-holding clause of the agreement be amended to a monthly basis.

Resolution Number COW-12-22/10/13 Councillor Furniss – Councillor Kruckel: Be it resolved that Committee of the Whole recommend that Township Council approve the Lease Agreement between the Township of Muskoka Lakes and the Port Carling Lions Club for the use of the upper bar area located at the Port Carling Community Centre as presented in the staff report dated October 22, 2013. AND further that the Mayor and Clerk be authorized to execute and affix the Corporate Seal to the Lease Agreement on behalf of the Municipality. Carried

4. Report from the CEDC Re: Lease Agreement with the Muskoka Lakes Museum – Duke

House. A copy of the report is attached.

The Community Economic Development Coordinator introduced the draft office space agreement for Committee and answered questions in this regard.

Resolution Number COW-13-22/10/13 Councillor Furniss – Councillor Kruckel: Be it resolved that the Committee of the Whole recommend to Township Council to approve the Lease Agreement between the Township of Muskoka Lakes and the Muskoka Lakes Museum for the use of office space at the Duke House, in Port Carling as presented in the staff report dated October 22, 2013. AND further that the Mayor and Clerk be authorized to execute and affix the Corporate Seal to the Lease Agreement on behalf of the Municipality. Carried



1. Report from the Fire Chief Re: Monthly Activity Report. A copy of the report is attached.

The Fire Chief highlighted the Emergency Services Department monthly activities for Committee and answered questions in this regard.

2. Minutes of the Health and Safety Committee meeting held on June 20, 2013. A copy of the minutes is attached for information purposes. Committee members inquired regarding the status of outstanding items.

3. Discussion Re: Property Standards Officer / By-law Enforcement Officer Appointments. (This item was referred from the October 18, 2013 Council meeting.)


Committee deferred the additional appointments. The Fire Chief was directed to move forward with the Master Fire Plan, the 2014 Budget and the By-law Review prior to further consideration in this regard.

Councillor Harding left the meeting at 1:15 p.m. d. Parks, Trails and Libraries


1. Minutes of the Muskoka Lakes Public Library Board meeting held on June 13, 2013. A copy of the minutes is attached for information purposes.

2. Discussion Re: Library Renovations – Nursing Station

Councillor Edwards provided an update to Committee regarding the status of the Nursing Station initiative.

3. Discussion Re: Community Improvement Plan

Councillor Nishikawa indicated she is compiling information for the Community Improvement Plan, based on an economic development perspective, including a review of the streetscape plans that were previously prepared for the local communities.

Councillor Nishikawa left the meeting at 2:35 p.m.


1. Greg Philling, General Manager, 2014 Ontario Winter Games attended at 12:05 p.m. Re: 2014 Ontario Winter Games – Event Update

Greg Philling provided an update for Committee on the upcoming 2014 Ontario Winter Games including the events to be held within the Township of Muskoka Lakes. He indicated that the Volunteer Drive is the next step in the planning process for the event. Committee requested that the 2014 Ontario Winter Games Volunteer Drive documentation be posted on the Township website.

b. Visioning


1. Discussion Re: Strategic Plan/Risk Management/Public Safety

This item was deferred to a future Committee of the Whole meeting.


2. Discussion Re: Council / Committee Appointments

Mayor Murphy distributed a Committee structure and responsibility document and requested that Council members review and advised of any amendments.



1. Report from the MEDC Re: Funding Application – FedNor Youth Internship. A copy of the report is attached.

The Community Economic Development Coordinator highlighted the report and answered questions for Committee regarding the potential roles and responsibilities for the FedNor Youth Intern position.

Resolution Number COW-10-22/10/13 Councillor Baranik – Councillor McTaggart: Be it resolved that the Committee of the Whole recommend to Township Council that staff be directed to proceed with the Funding Application – FedNor Youth Internship 2014-2015 as presented in the staff report dated October 22, 2013. Carried


a. District Municipality of Muskoka Reports. (This item was referred from the October 18, 2013 Council meeting.) The following District updates were provided:

- Mayor Murphy – District Corporate and Emergency Services Steering Committee - the

District is currently updating their Council code of conduct, reviewing the District Procedural By-law, reviewing fleet vehicles, moving forward with a permanent monthly meeting schedule and moving forward with the new court house facility.

- Councillor Nishikawa – Muskoka Attainable Housing Advisory Table (MAHAT) - District

is inquiring with area municipalities to determine properties within the tax base for potential attainable housing initiatives.

- Mayor Murphy – District Engineering and Public Works Committee – future matching

funding for paved shoulders, the Ontario Disaster Relief Assistance Program application was denied, update on the Minett water and sewer plant and rental fees update for James Bartleman Park.

- Councillor Edwards – District Planning and Economic Development Committee –

updates on Accessibility Advisory Committee, Muskoka Watershed Council, recreational water qualities and the 911system.

- Councillor Edwards – Muskoka Airport Advisory Committee – fuel sales update.


b. Discussion and consideration of a resolution Re: Fitness Centre Equipment

The Community Economic Development Coordinator indicated that an offer has been made to the Municipality to accept fitness centre equipment as the current facility is closing. It was the consensus of Committee to accept the donation and to review options for the potential use of the equipment and its location.

Resolution Number COW-11-22/10/13 Councillor Baranik – Councillor Nishikawa: Be it resolved that the Committee of the Whole recommend to Township Council that the Township of Muskoka Lakes accept the donation of Fitness Centre Equipment from Michael Anne MacDonald and issue a charitable receipt pursuant to Policy C-FS-05. And Further that staff be directed to investigate the future use of the donated Fitness Equipment. Carried


a. None 11. Adjournment


Resolution Number COW-14-22/10/13 Councillor Furniss - Councillor Brent: Be it resolved that this meeting adjourn at 2:40 p.m. and the next regular meeting of the Committee of the Whole will be held on Tuesday, November 19 2013 at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling.

Carried


COMMITTEE OF THE WHOLE MINUTES - November 19, 2013 -


Tuesday, November 19, 2013 A Regular Meeting of Committee of the Whole was held on Tuesday, November 19, 2013, at 9:00 a.m. in the Council Chambers, Municipal Offices, Port Carling, Ontario. PRESENT: Mayor Murphy, Chair

OFFICIALS PRESENT:

C. Wray - CAO COUNCILLORS: C. Mortimer - Clerk Ruth Nishikawa T. Guthrie - Clerk's Assistant Don Furniss, left at 3:03 pm S. Rettie - Treasurer Gault McTaggart, left at 3:08 pm J. Krynicki - Director of Public Works Jean-Ann Baranik L. McMurray - Community Economic Development Allen Edwards Coordinator Donelda Kruckel Phil Harding Ron Brent, left at 2:50 pm Brad Burgess, left at 2:55 pm REGRETS: 1. Call to Order




Resolution Number COW-1-19/11/13 Councillor Nishikawa - Councillor Brent: Be it resolved that the Committee of the Whole agenda dated November 19, 2013 be adopted.

Carried 3. Disclosure of Interest

a. None 4. Adoption of Minutes


a. Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on

October 22, 2013.

Resolution COW-2-19/11/13 Councillor Brent - Councillor Nishikawa: Be it resolved that the Committee of the Whole agenda dated November 19, 2013 be adopted.

Carried 5. Public Works a. Delegations and Petitions

1. Dustin Cleveland, Muskoka Sno-Bombers Inc. attended at 9:03 a.m. Re: Request to use a road allowance. (Roads and Infrastructure)

Dustin Cleveland delegated Committee on behalf of the Muskoka Sno-Bombers, requesting to use portions of Original Road Allowances in the Milford Bay Area to relocate the trail off the travelled road.

Mr. Cleveland provided maps showing the location of the current trail and the Original Road Allowances requested for use. He indicated that there is an old trail currently on the north south Original Road Allowance that could be re-established. The Muskoka Sno-Bombers would conduct all required research on the lands including an environmental assessment. No cost would be incurred by the Township of Muskoka Lakes.

Mr. Cleveland answered questions for Committee in regard to potential off season use of the proposed trail and the location of current trails in the area with which this new section would join.

The Director of Public Works was requested to bring forth a report in regard to the Muskoka Sno-Bombers proposal including the use of municipal road allowances, multiuse of potential trail, environmental assessment requirements, potential deviations and proximity to residential houses.

2. Michael Janveau, Canada Post, attended at 9:15 a.m. Re: Windermere Post Office.

(Roads and Infrastructure) Refer to Item 5.b.1

Michael Janveau delegated Committee regarding the proposed implementation of community mail box services in Windermere due to the reduction of hours at the current post office location at the Windermere General Store.

Committee discussed the correspondence and feedback received from residents in


Windermere supporting the current mail delivery system provided without the installation of community mail boxes. Additionally, Committee discussed the impact community mail boxes would have along the street in the historic village.

Mr. Janveau indicated he would advise Canada Post of the communities concerns and desire for the current mail delivery system to remain status quo.

b. Roads and Infrastructure Chair Brent and Vice Chair Nishikawa

1. Consideration of a Resolution Re: Windermere Post Office Refer to Item 5.a.2

Based on community feedback, Committee did not consider a motion in this regard.


The Director of Public Works highlighted the department’s monthly activity report for Committee. He answered questions and was requested to coordinate with the Planning Department regarding ongoing issues with respect to Clear Lake Road, development of properties and load restrictions and related enforcement of same.


1. None b. Finance


1. Report from the Treasurer Re: Monthly Activity Report. A copy of the report is attached.

The Treasurer highlighted the report for Committee and answered questions regarding the status of taxation, assessment and development charges related to YMCA properties.

In response to Committee, the Treasurer indicated he would further investigate the Ontario Tourism Marketing Fund.

2. Report from the Treasurer Re: South Muskoka Hospital Foundation - Capital

Campaign - budget request. A copy of the report is attached. (This item was requested at the October 22, 2013 Committee of the Whole Meeting.)

Committee directed the Treasurer to include the South Muskoka Hospital Foundation’s Capital Campaign request in the 2014 draft budget for further consideration, noting that this was not an approval of same.


3. Report from the Treasurer Re: Financial Report - 3rd Quarter. A copy of the report is attached.

The Treasurer reviewed the 3rd Quarter financial report for Committee and indicated that the Township is tracking under its operating budget. He answered questions regarding legal and consulting fees incurred, fund allocation from the sale of road allowances and annual license agreement fees, summer swimming program costs, attainable housing projects and winter control costs.

The Treasurer was requested to provide additional budget forecasting and capital project status in future reporting.

c. Administration


1. Report from the Development Services Coordinator Re: Monthly Activity Report. A copy of the report is attached.

The CAO highlighted the report on behalf of the Development Services Coordinator.

2. Report from the CAO Re: Monthly Activity Report. A copy of the report is attached. The CAO introduced his monthly report and addressed Committee’s comments regarding the Province’s current Development Charges Act consultation process. He indicated that a submission could be provided to the Province and that input and comments from contractors could be sought in this regard via a media release. With respect to the Muskoka River Water Management Plan, the CAO was requested to inquire with the Ministry of Natural Resources regarding the development, membership, term and status of the Plan.

3. Report from the CAO Re: Sunday Gun Hunting. A copy of the report is attached.

Committee members advised of any comments received to date. After a lengthy discussion, Committee indicated they wished to hear additional feedback from the Muskoka Lakes Association and the Muskoka Ratepayers Association membership regarding Sunday Gun Hunting prior to enacting the following resolution at the December 13, 2013 Council meeting.

Resolution Number COW-3-19/11/13 Councillor Harding - Councillor Baranik: Be it resolved that the Committee of the Whole recommend to the Mayor and Council of the Township of Muskoka Lakes, that it request that the Province of Ontario implement Sunday gun hunting in the Township of Muskoka Lakes.


Carried

4. Report from the Clerk Re: Monthly Activity Report. A copy of the report is attached.

The Clerk highlighted the monthly activity report for the Clerk’s Department and sought direction with respect to the Local Government Week initiative. The Clerk was requested to proceed with the student Mayor for the Day at the December 13, 2013 Council meeting, along with the assistance of Mayor Murphy and Councillor Kruckel.

5. Report from the Clerk Re: Application to purchase a portion of Township Road

Allowance lying in Concession 7, Lot 39 (Bala) designated as Part 4 on Reference Plan of Survey as 35R-19542, NISBETT 7-1-027-10. A copy of the report is attached.

The Clerk introduced the report and reviewed the potential options available with respect to the Nisbett application. She also noted receipt of a petition from area property owners objecting to the sale of the subject Township Road Allowance. The petitioners indicated they use the subject lands for recreational purposes.

It was the consensus of Committee to support option 3 in the staff report which recommends the retention of the road allowance in Township ownership for future municipal use.

Resolution Number COW-5-19/11/13 Councillor Furniss - Councillor Edwards: Be it resolved that the Committee of the Whole recommend to Township Council that approval be given to Option 3 as outlined in the staff report dated November 19, 2013 in regard to the application submitted by Arthur Nesbitt and Gail Florence Margaret Smith (7-1-027-10/029) for the purchase and/or exchange of land for a portion of a former Township Road (known as Spencer Road) lying in Lot 39, Concession 7, Hesners Lake (Bala). Carried

6. Report from the Clerk: Application to purchase a portion of Original Road Allowance

lying between Lots 5 and 6, Concession 7 (Watt) designated as Part 4 on Reference Plan of Survey 35R-10675, CLARKE 2-14-008. A copy of the report is attached. The Clerk introduced the report and reviewed the potential options available with respect to the Clarke application. The owners currently have a license agreement with the Township for the encroachment of a frame cottage on the subject road allowance. Committee supported option 2 of the staff report which recommends the retention of the road allowance in Township ownership for future municipal use and require that the new property owner enter into a standard license agreement with the Township for the encroachment.



Councillor Edwards - Councillor Burgess: Be it resolved that the Committee of the Whole recommend to Township Council that approval be given to Option 2 as outlined in the staff report dated November 19, 2013 in regard to the application submitted by Bryon Joseph Clarke and Frances Mary Jack-Clarke (2-14-008) to purchase a portion of Original Road Allowance lying between Lots 5 and 6, Concession 7, (Watt) designated as Part 4 on 35R-10675.

Carried

7. Discussion Re: Council Code of Conduct

Committee received two draft Codes of Conduct; one presented by Mayor Murphy which is the current District of Muskoka draft code and the other presented by Councillor Furniss as prepared by him. Committee members requested time to review the drafts as presented. Committee indicated that the District draft be used as the base version. Comments should be forwarded to the CAO for a future staff report, including budget and liability implications. Councillor Furniss indicated he would review and identify the differences between the two versions. He was requested to coordinate this with Councillor Kruckel.


1. Mike Webb and Jim Boyd, Directors, Muskoka Ratepayers Association attended at 10:56 a.m. Re: Bubblers and caution lighting (Emergency Management)

Jim Boyd provided a presentation regarding the increased use of bubbler systems in and around boathouses and docks and the potential safety risks that they create, a copy of which is attached. He also provided air photos of waterways showing the impact on the ice surrounding bubblers. On behalf of the Muskoka Ratepayers Association, Mr. Boyd provided suggestions for the Township to develop guidelines including signage, fencing, lighting, monitoring and permit requirement. He indicated that the Association was interested in assisting the Municipality with this initiative.

Committee requested staff to consider the presentation and report back through the Risk Management / Public Safety Initiative.



1. Report from the Community Economic Development Coordinator Re: Muskoka Lakes Association Boat Show. A copy of the report is attached.

The Community Economic Development Coordinator outlined the MLA Boat Show request.


Councillor Edwards left the Council Chambers at 1:17 p.m.

Resolution Number COW-7-19/11/13 Councillor Kruckel - Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that the Township of Muskoka Lakes has no objection to Muskoka Lakes Association holding their bi-annual boat show at the Port Carling Locks and James Bartleman Island Park. In conjunction with the event, it is further recommended that a by-law be given three readings at a future Council meeting, to close James Bartleman Way and Lock Street East from 5:00 p.m. on Friday August 8, 2014 to 6:00 p.m. on Saturday August 9, 2014.

Carried Councillor Edwards returned to the Council Chambers at 1:18 p.m.


Councillors noted upcoming community events in the Township including the Port Carling and Hekkla Santa Claus Parades, Trek to Bethlehem, Ullswater Children’s Christmas Party and the Bala Legion Seniors Dinner.

3. Report from the Community Economic Development Coordinator Re: Doors Open 2014. A copy of the report is attached.

The Community Economic Development Coordinator introduced the report and answered questions in this regard.

Committee requested that the Heritage Committee assist with providing suggested locations to the Community Economic Development Coordinator for the 2014 event.

Resolution Number COW-8-19/11/13 Councillor Kruckel - Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that the Economic Development Department coordinate the 2014 Doors Open event with an upset limit of $3000.

Carried c. Emergency Management


1. Report from the Fire Chief Re: Monthly Activity Report. A copy of the report is attached. The CAO introduced the report and answered questions on behalf of the Fire Chief.


He was requested to follow up with the Fire Chief regarding an inquiry with respect to Township warming centres resulting from the recent power outages.

2. Report from the Clerk Re: Health and Safety Committee Appointments. A copy of the

report is attached.

The Clerk advised that appointments were required to the Health and Safety Committee resulting from changes in the membership.

Resolution Number COW-4-19/11/13 Councillor Kruckel - Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that the Township Joint Health and Safety Committee membership be confirmed as follows: Steve Rettie – management Greig Young - management Bud Rettie – management Steve Strand - non-management Rochelle Jefferies – non-management Sandy Bos - non-management Suzanna McDermott – alternate non-management Jack Ellis – non-management

Carried d. Parks, Trails and Libraries


1. Minutes of the Muskoka Lakes Public Library Board Meeting held on September 12, 2013. A copy of the minutes is attached.

Councillor Kruckel answered Committee’s questions regarding the library’s annual budget process.

The Clerk confirmed that a new library board member was appointed at the November 15, 2013 Council meeting.

2. Discussion Re: Community Improvement Plan

Councillor Nishikawa updated Committee on the Community Improvement Plan initiative advising that a report will be brought forward at a future meeting. She also indicated that there may be potential budget impacts in this regard.

3. Discussion Re: Library Renovations - Nursing Station

Councillor Edwards provided an update on the Nursing Station initiative including the proposed agreement with the Library for the temporary location.





1. Discussion Re: Strategic Plan / Risk Management / Public Safety

The CAO updated Committee on the proposed public safety by-law which has been proposed and is currently being drafted. Committee concurred with the revised Strategic Plan moving forward for consideration at the December 13, 2013 Council meeting.



1. Report from the Community Economic Development Coordinator Re: Monthly Activity Report. A copy of the report is attached.

The Community Economic Development Coordinator highlighted the monthly Economic Development report. Committee discussed the 2014 municipal job fair, park rental fees and online booking for community centres.

2. Report from the Community Economic Development Coordinator Re: Art Donation. A


The Community Economic Development Coordinator Committee presented the offer of an art donation to the Township of Muskoka Lakes.

Resolution Number COW-9-19/11/13 Councillor Edwards - Councillor Burgess: Be it resolved that the Committee of the Whole recommend to Township Council that the generous donation of the Rima Brodie fibre art piece entitled, “Inuit Woman", be accepted with thanks from Marg Vellinga, with the support of the Brodie Family.

Carried 9. New and Unfinished Business

a. None



a. Committee of the Whole in Closed Session was held for a proposed or pending acquisition or disposition of land by the municipality and for litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239 (2) of the Municipal Act, 2001.

Resolution Number COW-10-19/11/13 Councillor Harding - Councillor Baranik: Be it resolved that the Committee of the Whole in Closed Session convene at 1:50 p.m. for a proposed or pending acquisition or disposition of land by the municipality and for litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality, pursuant to Section 239 (2) of the Municipal Act, 2001.

Carried

Councillor Baranik left the Council Chambers at 2:20 pm and returned at 2:22 pm. Councillor Brent left the meeting at 2:50 pm. Councillor Burgess left the meeting at 2:55 pm. Councillor Furniss left the meeting at 3:03 pm. Councillor McTaggart left the meeting at 3:08 pm.

Resolution Number COW-11-19/11/13 Councillor Baranik - Councillor Harding: Be it resolved that the Committee of the Whole reconvene at 3:11 p.m., to report on matters arising from Closed Session.

Carried There was no report to Committee resulting from Closed Session. 11. Adjournment


Resolution Number COW-12-19/11/13 Councillor Baranik - Councillor Harding: Be it resolved that this meeting adjourn at 3:12 p.m. and the next regular meeting of the Committee of the Whole will be held on Tuesday, December 17, 2013 at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling.

Carried

COMMITTEE OF THE WHOLE MINUTES - December 17, 2013 – pg. 1


Tuesday, December 17, 2013 A Regular Meeting of Committee of the Whole was held on Tuesday, December 17, 2013, at 9:00 am in the Council Chambers, Municipal Offices, Port Carling, Ontario. PRESENT: Mayor Murphy, Chair

OFFICIALS PRESENT:

C. Wray - CAO COUNCILLORS: C. Mortimer - Clerk Ruth Nishikawa T. Guthrie - Clerk's Assistant Don Furniss S. Rettie - Treasurer Gault McTaggart R. Hayes - Fire Chief Jean-Ann Baranik J. Krynicki - Director of Public Works Allen Edwards L. McMurray - Community Economic Development Coordinator Donelda Kruckel M. Ross - Marketing Economic Development Coordinator Phil Harding N. Donald - Development Services Coordinator Ron Brent Brad Burgess 1. Call to Order




Resolution Number COW-1-17/12/13 Councillor Baranik - Councillor Nishikawa: Be it resolved that the Committee of the Whole agenda dated December 17, 2013 be adopted.

Carried 3. Disclosure of Interest

a. Mayor Murphy had disclosed a pecuniary interest at the December 16, 2013 Planning Committee of the Whole in Closed Session meeting.

COMMITTEE OF THE WHOLE MINUTES - December 17, 2013 - pg. 2


a. Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 19, 2013.

Resolution Number COW-2-17/12/13 Councillor Harding - Councillor Baranik: Be it resolved that the Committee of the Whole Meeting minutes held on November 19, 2013, be adopted.

Carried 5. Public Works a. Delegations and Petitions




The Director of Public Works introduced his report and answered questions for Committee including snow removal, winter road conditions, status of the Clear Lake ramp and conditions at the Hardy Lake Park Trail. The Director was requested to further investigate and report back on the request to remove trees and benches situated at Diver’s Point Park in Bala. He was also requested to investigate possible funding and multi-use options for 2014 budget consideration with respect to docks received by the Township as a donation.

2. Report from the Director of Public Works Re: Draft Cemetery By-law. A copy of the

report is attached.

The Director of Public Works reviewed the revised Township Cemetery By-law for Committee.

Resolution Number COW-3-17/12/13 Councillor Harding - Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that the Mayor and Clerk be authorized to execute the Municipal Cemeteries By-law Number 2013-021 at the January 17, 2014 meeting of Council.

Carried


3. Consideration of a resolution Re: In support of MPP Norm Miller's Private Member's Bill 137, Paved Shoulder Construction and Bicycling Act, 2013. A copy of Bill 137 is attached.

Councillor Harding requested support for MPP Norm Miller’s Private Member’s Bill 137 in regard to paved shoulders.

Resolution Number COW-4-17/12/13 Councillor Burgess – Councillor Kruckel: Whereas Norm Miller, MPP for Muskoka – Parry Sound introduced Bill 137, an Act to amend the Public Transportation and Highway Improvement Act and the Highway Traffic Act to construct paved shoulders and to allow bicycles to ride on them (the “Act”) in November 2011; And Whereas Bill 137 received First Reading in the Legislature of Ontario on November 25, 2013; And Whereas the Second Reading of Bill 137 is scheduled for December 2013; And Whereas if Bill 137 is passed, it would require a minimum of one metre of paved shoulder on certain Provincially owned highways to improve public safety for cyclists, pedestrians and motorists alike; And Whereas studies in other jurisdictions confirm that where paved shoulders exist, accidents are drastically reduced; And Whereas there are obvious health benefits for individuals and society in general, as more opportunities are provided to cycle and walk for recreation, or for transportation; And Whereas cycling and walking are fast becoming an important part of the recreational matrix in the Township of Muskoka Lakes and the District of Muskoka; And Whereas studies have proven that paving of shoulders extends the life of the travelled portion of the road; Now Therefore Be It Resolved That the Committee of the Whole recommend to Mayor and Council that they support Bill 137; And Further that the Committee of the Whole also request that copies of Council’s supporting Resolution be sent to all area municipalities in the District of Municipality Muskoka, to the District Municipality of Muskoka and to Norm Miller, MPP, Muskoka – Parry Sound.

Carried

4. Report from the Director of Public Works Re: Use of Unopened Road Allowance – Muskoka Sno-Bombers Inc. A copy of the report is attached.


The Director of Public Works introduced the report for Committee. Resolution Number COW-5-17/12/13 Councillor Baranik - Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that the Township of Muskoka Lakes enter into an agreement with Muskoka Sno-Bombers Inc. for the use of an unopened road allowance.

Carried 6. Corporate Services a. Delegations and Petitions

1. None b. Finance


1. Report from the Treasurer Re: Monthly Activity Report. A copy of the report is attached. The Treasurer highlighted the monthly activities for the Treasury Department and answered questions in regard to the Duke House. Due to the recent loss of a tenant, the Treasurer was requested to investigate look at opportunities for cost savings.

2. Report from the Treasurer Re: Budget Meeting Schedule. A copy of the report is

attached.

It was the consensus of Committee to provide for the following 2014 budget meeting schedule; ‐ Friday January 10, 1014 – 9:00 am – Special Committee of the Whole meeting -

budget introduction,

‐ Tuesday January 21, 2014 – 7:00 pm – Special Council meeting – to receive public input,

‐ Thursday January 30, 2014 – 9:00 am – Special Committee of the Whole meeting - budget deliberations

‐ Friday February 14, 2014 – 9:00 am – Regular Council meeting – consideration of budget adoption


Resolution Number COW-6-17/12/13 Councillor Nishikawa - Councillor Baranik: Be it resolved that Committee of the Whole recommend to Township Council that the 2014 budget meeting schedule be approved as presented in the December 17, 2013 staff report as amended.

Carried

3. Report from the Treasurer Re: 10 Year Capital Forecast. A copy of the report is

attached.

The Treasurer reviewed the 10 Year Capital Forecast and answered questions for Committee relating to the fire department, roads, community centres and vehicles.

Committee requested the following with respect to the capital forecast;

‐ Fire - previous forecast / budget / actual. ‐ Roads – confirm Island Park Road schedule - potential duplication. ‐ Community Centres – budget $2,000 for Torrance Community Centre outdoor

rink in 2014 as work was not completed in 2013. ‐ Community Centres - past expenditures / usage / expected life of Glen Orchard

Community Centre. ‐ Vehicles – Township vehicle fleet numbers.

4. Report from the Treasurer Re: Legal and Consulting Expenditure Update. A copy of


The Treasurer highlighted the report for Committee. c. Administration


1. Report from the Development Services Coordinator Re: Monthly Activity Report. A copy of the report is attached.

The Development Services Coordinator reviewed the report and answered questions for Committee. Committee requested additional subtotals in the formatting of the Building Permit Statistical Report.


The CAO introduced his report and answered questions for Committee with respect to Ontario Provincial Police costing and health and safety accomplishments.


3. Report from the CAO Re: Smoke Free Places. A copy of the report is attached. The CAO introduced the report for Committee. Committee discussed the current issues with respect to smoking outside of municipal facilities, specifically focusing on the two municipal arenas.


Councillor Baranik - Councillor Brent: Be it resolved that Committee of the Whole recommends to Mayor and Council that staff be directed to proceed with partnering with the Simcoe Muskoka District Health Unit on a survey process to understand the sentiment of residents and user groups alike concerning a by-law to ban smoking in public spaces. And Further, that staff report back to Committee of the Whole with the results and a recommendation at a future meeting. And Further, that staff draft a by-law to address smoking restrictions at the Bala and Port Carling Arenas.

Carried

4. Report from the CAO Re: Code of Conduct. A copy of the report is attached.

Councillor Baranik left the Council Chambers at 3:55 p.m.

The CAO introduced the report for Committee. A discussion was held in this regard with a request for a draft policy to be brought forward at a future Committee meeting.

Resolution Number COW-13-17/12/13 Councillor Furniss - Councillor Edwards: Be it resolved that the Committee of the Whole recommend to Township Council that staff receive the information prepared by Councillors Furniss and Kruckel and obtain additional information from the District of Muskoka and other area CAO’s that will then form the basis of a report to a future Committee of the Whole meeting with respect to Council Code of Conduct.

Carried

5. Report from the Clerk: Monthly Activity Report. A copy of the report is attached.

The Clerk reviewed the monthly departmental activity report for Committee.

6. Report from the Clerk Re: Application to purchase a portion of Original Shore Road Allowance lying in front of Lot 30, Concession 13 (Watt) PHILLIPS 2-26-047. A copy of the report is attached.

The Clerk introduced the shore road allowance application for Committee.


Resolution Number COW-14-17/12/13 Councillor Nishikawa - Councillor Brent: Be it resolved that the Committee of the Whole recommend to Township Council that tentative approval be given to the request to purchase a portion of Original Shore Road Allowance submitted by Karen and John Phillips (2-26-047) lying in front of Concession 13, Lot 30 (Watt) Lake Rosseau pursuant to the conditions provided in Township Council Policy C-LS-08 for the Sale of Original Shore Road Allowances.

Carried

7. Report from the Clerk Re: Declaration of Surplus Lands for Original Shore Road Allowances on Lake Rosseau (Phillips - 1-3-079) and Brandy Lake (Kelsey - 2-7-021). A copy of the report is attached.

Councillor Baranik returned to the Council Chambers at 4:01 p.m. The Clerk reviewed the surplus land report for Committee.

Resolution Number COW-15-17/12/13 Councillor Edwards - Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council to declare the following lands surplus: A portion of Original Shore Road Allowance lying in front of Lot 35, Concession 3, Lake Rosseau (Cardwell) designated as Part 2 on Registered Plan 35R-24322, PHILLIPS – 1-3-079 A portion of Original Shore Road Allowance lying in front of Concession 2, Lot 34, Brandy Lake (Watt) designated as Part 1 on Registered Plan 35R-24329, KELSEY – 2-7-021 And further that the Clerk is hereby instructed to dispose of the said properties pursuant to Sections 8, 9 and 11 of the Municipal Act, 2001. Carried

8. Discussion Re: Attendance at 2014 Conferences.

The Clerk requested that members of Council provide direction with respect to attendance at the upcoming 2014 Conferences.



1. Natalie Bubela, CEO, and Larry Saunders, Board Chair, Muskoka Algonquin Healthcare attended at 9:07 a.m. Re: Muskoka Algonquin Healthcare - Information Update.

Nathalie Bubela provided a PowerPoint presentation to Committee, a copy of which is attached. The presentation included the Muskoka Algonquin Healthcare budget update, success stories, new initiatives and capital equipment requirements.



1. Community Events Update This item was not considered at this time.

c. Emergency Management Chair McTaggart and Vice Chair Edwards

1. Report from the Clerk Re: Township Accessibility.

This item was withdrawn from the agenda at this time.

2. Report from the Fire Chief Re: Monthly Activity Report. A copy of the report is

attached. Councillor Harding left the meeting at 1:00 pm at the commencement of the lunch recess. The Fire Chief reviewed the monthly activity report for the Emergency Services Department and answered questions for Committee.

3. Report from the Fire Chief Re: CN Rail Correspondence - Transportation of Dangerous Goods. A copy of the report is attached. The Fire Chief highlighted the report and correspondence. Committee held a lengthy discussion regarding the transportation of dangerous goods by trains travelling through the Township of Muskoka Lakes.

4. Report from the Fire Chief Re: Fire Marque Agreement. A copy of the report is

attached. The Fire Chief outlined the report for Committee. Mr. Chris Carrier, Fire Marque Inc.

was in attendance and answered questions for Committee regarding the program and agreement.


Resolution Number COW-8-17/12/13 Councillor Kruckel - Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council; That authorization be given to the Mayor and Clerk to execute the necessary documents to establish an agreement with Fire Marque Inc. for the purpose of appointing them as an agent, subject to review by the Township of Muskoka Lakes solicitor, for the Corporation of the Township of Muskoka Lakes to submit claims and collect recoverable expenses using “Indemnification Technology”® with respect to insured perils resulting from the Muskoka Lakes Fire Department’s response to and attendance at emergency incidents, and That the Fire Chief be authorized to collect and provide such information as is required to facilitate claims undertaken by Fire Marque Inc. and assist with the collection of such recoverable expenses with respect to insured perils from any property owner by whatever means may be necessary, and Further that any monies collected as a result of the Township’s participation in this program be directed to the “Fire Department Recoverable Reserve” for use by the Fire Department. Carried

5. Report from the Fire Chief Re: Firefighter Pay Scale. A copy of the report is attached.

The Fire Chief noted that as per previous requests by Committee, the report has been prepared for a proposed firefighter pay scale rather than a set common rate for all volunteer firefighters. He answered questions for Committee and was requested to provide further details regarding firefighter pay and related previous data.

Resolution Number COW-9-17/12/13 Councillor Furniss - Councillor Brent: Be it resolved that the Committee of the Whole recommend to Township Council to adopt the proposed amendments to the firefighter pay scale for 2014.

Carried

6. Discussion and Consideration of a Resolution Re: Ice Safety during winter months - Bubbler Lights

The CAO reviewed the concerns of local residents regarding ice safety during the winter months related to bubbler lighting. He indicated that Councillor Harding had requested that further information be brought to Committee in this regard.


Resolution Number COW-10-17/12/13 Councillor Furniss - Councillor Edwards: Whereas, the Township of Muskoka Lakes has seen an increase in use of ice disturbing devices (bubblers) across the Township; And Whereas dock builders across Muskoka often recommend that bubblers be used to keep the buildup of ice from damaging both crib and steel docks; And Whereas it is common for properties utilizing bubblers, to also utilize red warning lights on shoreline structures to "warn" people of the potential danger of open water; And Whereas snowmobiles and other utility vehicles traveling the ice during the winter months also incorporate "red" tail lights; And Whereas the use of red lights on shoreline property to mark open water can be confusing to those who travel across frozen lakes; Now Therefore Be It Resolved That the Committee of the Whole recommends that Township Council direct staff to consider the above noted matter and report back on ways to remove the above noted confusion and related dangers. Carried



1. Report from the Director of Public Works Re: Provincial Agreement with Hardy Lake. A copy of the report is attached.

The Director of Public Works advised that a new agreement for providing maintenance services at Hardy Lake Provincial Park is required between the Township and the Ministry of Natural Resources.

Resolution Number COW-11-17/12/13 Councillor Edwards - Councillor McTaggart: Be it resolved that the Committee of the Whole recommend that the Mayor and Clerk be authorized to execute the Agreement for Hardy Lake Provincial Park.

Carried

2. Minutes of the Volunteer Recreational Trails Committee meeting held on November 18, 2013. A copy of the minutes is attached.


Councillor Nishikawa reviewed the minutes and introduced two members of the new Volunteer Recreational Trails Committee; Alan Young and Tom Payne. Mr. Young and Mr. Payne addressed Committee in regard to trail projects and initiatives advising that they are currently working on a plan to be presented to Committee at a future meeting.

3. Minutes of the Public Library Board meeting held on October 10, 2013. A copy of the

minutes is attached for information purposes.

4. Review and Consideration of a Resolution Re: Community Improvement Plan.

Mayor Murphy and Councillor Nishikawa circulated copies of the following documents for Committee’s review and consideration; Town of Bracebridge Community Improvement Plan 2012, Port Carling Streetscape Plan 2006, Bala Streetscape Plan 2006 and a draft Bala Community Improvement Plan.

Committee discussed the plans and agreed to review the items distributed and consider a resolution in this regard at the January 10, 2014 Special Committee of the Whole meeting.


1. Sue Strong and Marissa Schroder attended at 11:45 a.m. Re: Bala 5k Run Proposal.

Sue Strong and Marissa Schroder introduced a proposal for a 5km run to be held in Bala in conjunction with The Kee to Bala, a copy of the presentation is attached. The tentative event date is July 5, 2014. The Community Economic Development Coordinator was directed to review the request and report back to the Committee.

b. Visioning


1. None


1. Report from the Marketing Economic Development Coordinator Re: OSRCF Update.

A copy of the report and presentation are attached.

The Marketing Economic Development Coordinator and Mr. Larry Curley attended the Committee meeting. They provided project updates on a recent survey conducted with respect to sports and recreation, active transportation and food security. The Township was successful in receiving funds through the Ontario Sport and Recreational Community Fund which will be utilized for sport and community initiatives.


2. Report from the Community Economic Development Coordinator Re: Monthly Activity

Report. A copy of the report is attached.

The Community Economic Development Coordinator highlighted the monthly activity report for Committee. She answered questions in regard to community centre and park fees. The CAO noted that a report was forthcoming from the Treasurer addressing municipal fees.

3. Report from the Community Economic Development Coordinator Re: 2014 Port

Carling Winterfest. A copy of the report is attached.

The Community Economic Development Coordinator highlighted the 2014 Port Carling Lion’s Club Winterfest event request.

Resolution Number COW-7-17/12/13 Councillor Burgess - Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council; That By-law 2014-005, being a by-law to authorize the temporary closure of a portion of Bailey Street from 10:00 a.m. to 4:00 p.m. on February 8th, 2014 for the 2014 Port Carling Winterfest, be given three readings at the January 17, 2014 regular meeting of Council, and That the Port Carling Lions Club requests for the 2014 Port Carling Winterfest be approved as per the staff report dated December 17, 2013. Option 1 rental fees waived.

Carried 9. New and Unfinished Business

a. None

Councillor Harding returned to the meeting at 4:07 p.m. 10. Committee in Closed Session

a. Committee in Closed Session was held for litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and proposed or pending acquisition or disposition of land by the municipality pursuant to Section 239 (2) of the Municipal Act, 2001


Resolution Number COW-16-17/12/13 Councillor Burgess - Councillor Kruckel: Be it resolved that the Committee of the Whole in Closed Session convene at 4:08 p.m. for litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and for proposed acquisition or disposition of land by the municipality pursuant to Section 239 (2) of the Municipal Act, 2001.

Carried Councillor Brent left the Council Chambers at 4:11 p.m. and returned at 4:33 p.m. Councillor Nishikawa left the Council Chambers at 4:35 p.m. and returned at 4:39 p.m. Councillor Baranik left the Council Chambers at 4:45 p.m. and returned at 4:47 p.m.

Resolution Number COW-17-17/12/13 Councillor McTaggart - Councillor Baranik: Be it resolved that the Closed Session reconvene as Committee of the Whole at 4:59 p.m. to report on matters arising from Closed Session.

Carried There was no report to Committee of the Whole resulting from Closed Session. 11. Adjournment


Resolution Number COW-18-17/12/13 Councillor Baranik - Councillor Brent: Be it resolved that this meeting adjourn at 5:00 p.m. and the next regular meeting of the Committee of the Whole will be held on Tuesday, January 21, 2014, at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling.

Carried


COMMITTEE OF THE WHOLE MEETING - Muskoka Lakes

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