BUDGET COMMITTEE AGENDA Sumner County ...

BUDGET COMMITTEE AGENDA

Sumner County Administration Building

Conference Room 112

Tuesday, October 12, 2021

6:00pm

I. CALL TO ORDER

A. Invocation

B. Approval of Agenda

C. Recognition of Public

D. Approval of Minutes – September 13, 2021 (3-17)

II. REPORT OF THE BUDGET COMMITTEE CHAIRMAN

A. Report from Waterline Ad Hoc Sub-Committee (18)

B. COVID19 hazard pay

III. REPORT OF THE COUNTY MAYOR

IV. REPORT OF THE FINANCE DIRECTOR

A. Appropriation for American Recovery Plan Act (ARPA) consultant

B. Revenue analysis (19-20)

C. Committed fund balance (21-22)

D. Highway/Public Works Fund analysis (to be sent to county commission) (23-24)

E. Financial statement memo (25)

V. OLD BUSINESS

A. Resource Authority (26-58)

1. Initial Resolution

2. Detailed Resolution including the Intergovernmental Agreement

a. Exhibit A - Intergovernmental Agreement

B. Uncollected reappraisal receivable (59)

C. Up to $35,000 for repair of Big Station Camp Boulevard (from Highway Committee without recommendation);

new information presented under VI.B.9. (60)

D. Updated plan of bond refunding (to be reported to county commission by finance director) (61-86)

E. COVID19 employee vaccination campaign - $399,258 from American Rescue Plan funding—this will be

addressed by the Self-Insurance Board (87)

VI. NEW BUSINESS

A. Education

1. Budget amendments (for approval) (88-91)

2. Budget amendments (for information only) (92-121)

B. Appropriations

1. EMA - $20,000 from EMPG assignment for unmanned aerial vehicle search and rescue equipment (122)

2. EMS - $835.91 damages recovered from vehicle accident for vehicle parts (123)

3. Hendersonville Library - $555 memorial donations for leather chairs (124)

4. Westmoreland Library - $100 NCTC donation for supplies (125)

5. Highway - $5,521.40 FY2021 carryover of local capital projects funding (126)

6. Direct Appropriation Grant FY2021 carryover (127)

7. Assessor of Property - $4,000 from unassigned fund balance to replace truck transmission (128)

8. Juvenile Court - $25,000 grant match for establishing Safe Baby Court (129-148)

9. City of Hendersonville Correspondence for Discussion (149-151)

MEMBERS

Chris Taylor, Chairman

Jerry Foster, Vice Chairman

Deanne Dewitt

Billy Geminden

Paul Goode

Justin Nipper

Brian Stewart

C. Transfers

1. Within payroll lines

a. Election Commission - $2,662.57 for retiring employee vacation and compensatory time payout (152)

b. Sheriff’s Office - $11,087.28 to equalize salaries of court officers and corrections officers (153)

c. Libraries – (informational; to be explained by finance director) transfer all payroll lines to consolidated

library location code (154-155)

2. Other inter-budgetary

a. Rural Fire Departments - $98,620 allocation of appropriated funds (to be sent to county commission)

(156-157)

b. Other inter-budgetary transfers (158-159)

D. Tax Refunds

1. Alley-Cassetty Brick - $9 (160)

2. Dean Oil Co Bulk Plant - $42 (161)

3. Chris and Shannon Elledge - $220 (162)

4. RECS Inc - $27 (163)

5. Shoals Technologies Group - $17,066 (164)

6. Walgreen Co 07301-S-PPT - $15 (165)

VII. ADJOURNMENT

BUDGET COMMITTEE MINUTES September 13, 2021

I. CALL TO ORDER by Commissioner Taylor at 6:00 pm in Room 112 of the SumnerCounty Administration Building in Gallatin, TN.

A. Invocation- Led by Commissioner Geminden.B. Approval of Agenda- Motion to approve by Commissioner Foster, second by

Commissioner Nipper, unanimous approval.C. Election of Committee Chairman- Motion to elect Commissioner Taylor by

Commissioner Goode, second by Commissioner Nipper, unanimous approval.D. Election of Committee Vice-chairman- Motion to elect Commissioner Foster by

Commissioner Goode, second by Commissioner Geminden, unanimous approval.E. Recognition of Public- Chairman Taylor stated any items on the agendas can be

addressed as the committee discusses.

MEMBERS PRESENT Chris Taylor-Chainnan

Jerry Foster-Vice Chainnan Billy Geminden

Paul Goode Justin Nipper Brian Stewart

Deanne DeWitt OTHERS PRESENT

David Lawing Leah Dennen Steve Graves

Bryant Griffm Moe Taylor John Isbell

Larry Hinton Judy Hardin

Gary Pickard Sandra Kelley

David Klein Luke Tinsley

Jeremy Mansfield

F. Approval of Minutes - August 9, 2021- Motion to approve by Commissioner Goode, second byCommissioner Foster, unanimous approval.

II. REPORT OF THE BUDGET COMMITTEE CHAIRMANA. Resource authority update- Chairman Taylor stated the municipalities are not ready to discuss this and

requested it be moved to October's agenda. The committee agreed.

The committee agreed that October's regular scheduled budget committee meeting be held on Tuesday October 12, 2021, at 6:00 pm.

Chairman Taylor pointed out that any item passed unanimously automatically waives the second reading.

Chairman Taylor stated the waterline subcommittee has not yet met, and Commissioner Moe Taylor is working diligently on organizing this meeting. Commissioner Steve Graves and Bryant Griffin, Castalian SpringsBethpage Utility District, spoke to the attached handout regarding water lines for the Castalian Springs and Bethpage communities. Gary Pickard, 505 Branham Mill Road, Gallatin TN, addressed his concerns regarding citizens on Reese Road with no water. David Klein, Gallatin, TN, addressed his concerns regarding the waterlines.

III. REPORT OF THE COUNTY MAYOR- None

IV. REPORT OF THE FINANCE DIRECTORA. Updated plan of bond refunding (to be sent to county commission)-Finance Director Lawing informed the

committee the initial net present value savings was an estimated $498,400, and currently it is an estimated$573,500. He explained, initially, the TIC (total interest cost) was an estimated 0.662%, and currently it is anestimated 0.384%. He informed the committee that we will complete the refunding on December l , 2021, orbefore, and it is in their best interest, financially, to include the Resource Authority if that is what they wishto do. Motion to approve by Commissioner DeWitt, second by Commissioner Nipper, unanimous approval.

B. Uncollected reappraisal receivable- Property Assessor Isbell briefly spoke to the attached handout that heprovided. There was lengthy discussion. The committee advised this be sent to Law Director Dennen for heropinion due to a difference in opinion between MT AS and CT AS. The committee requested this be broughtback in October.

C. Highway/Public Works Fund analysis (to be sent to county commission)- Motion to approve by CommissionerDeWitt, second by Commissioner Goode, unanimous approval.

D. Financial statement memo- Included in packet.

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V. OLD BUSINESSA. Election Commission - hiring full time replacement 30 days in advance of retiring employee leaving on Sep

17'1'- Motion to approve by Chairman Taylor, second by Commissioner Goode, unanimous approval.B. Law Director - additional staffing- Motion to approve $15,000 plus benefits for the new employee by

Chairman Taylor, second by Commissioner Geminden, unanimous approval.

VI. NEW BUSINESSA. Education-Motion to group and approve items VI.A. I .and 2 by Chairman Taylor, second by Commissioner

Goode, unanimous approval.I. Budget amendments (for approval)2. Budget amendments (for information only)

B. AppropriationsI. Highway

a. $38,000 from capital projects local fund balance for roller and compressor- Commissioners LarryHinton and Moe Taylor briefly spoke to this. Motion to approve as a line-item transfer within theHighway Department's budget by Commissioner Goode, second by Commissioner Taylor, unanimousapproval.

b. Up to $35,000 for repair of Big Station Camp Boulevard (from Highway Committee withoutrecommendation)- Road Superintendant Hardin and other commissioners briefly spoke to this. Therewas lengthy discussion. The committee requested this be on the October agenda.

2. COVID19 employee vaccination campaign - $399,258 from American Rescue Plan funding- SandraKelley, PO Box 40, Gallatin, TN, addressed her concerns regarding the COVID19 employee vaccinationcampaign. There was lengthy discussion amongst committee members. Motion to approve by ChairmanTaylor, second by Chairman Nipper, motion passes 6-1, with Commissioner Geminden opposing. Thisitem will be sent back to the committee in October.

3. FY202 l carryover of various funds- Motion to group and approve items VI.B.3.and 4 by Chairman Taylor,second by Commissioner Goode, unanimous approval.

4. FY202 l carryover of open purchase orders5. Sheriff's Office- Motion to group and approve items VI.B.5.a and b by Chairman Taylor, second by

Commissioner Goode, unanimous approval.a. $1,000 contribution for uniformsb. $59.25 AT&T disconnected line refund for communication services

C. TransfersI. Between major categories

a. Highway - for understated insurance premiums and to replace a back-up server - Motion to approveby Chairman Taylor, second by Commissioner Goode, unanimous approval.

2. Within payroll lines- Motion to group and approve items VI.C.2 and 3 by Chairman Taylor, second by Commissioner Nipper, unanimous approval.a. Finance - $6,041 from consultants' line for retiring employee vacation payoutb. EMS - $3,248 from mechanics to assistants for reclassification

3. Other inter-budgetary- Included in packet.

D. Tax Refunds- Motion to group and approve items VI.D. l. through 7 by Commissioner Geminden, secondby Commissioner Nipper, unanimous approval.I. Bluegrass Yacht & Country Club - $3 2. KSA Hearing Conservation LLC - $1233. Leon and Nancy McMurtry - $8384. Office Depot Inc - $25. Samick Music Corporation - $2066. The Bridge at Highland - $637. 21st Century Living Services - $7

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PROJECT SUMMARY

OPINION OF PROBABLE COST CASTALIAN SPRINGS BETHPAGE WATER UTILITY DISTRICT

2022 WATER SYSTEM IMPROVEMENTS

Transmission Line, Water Tank, and Booster Station $ 3,600,000.00 Rogana Road Water Line $ 600,000.00

Reese Road Water Line $ 300,000.00

Total Estimated Project Cost $ 4,500,000.00

Hathcoat and Davis, Inc. September 7, 2021 File No. 1178-01

5

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DUD Elevated Water Storage Tank Legend

::. Street.

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MOUNT VERNON TRANSMISSION LINE, WATER TANK, AND BOOSTER STATION

CONTRACT A - TRANSMISSION LINE

ESTIMATED ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE

1. Water Linesa. 12" Diameter C900 PVC

Water Line 22,000 l.F. i 65.00 2. Road Crossings

a. Bore and Jack 20"Diameter Steel CasingPipe with 12" C900 PVCCarrier Pipe 150 L.F. $ 500.00

3. Valvesa. 6" Gate Valve w/Box 5 Each $ 1.000.00 b. 8" X 8" Tapping Sleeve

and Valve w/Box 1 Each i 4.000.00 12" Butterfly Valve

C. w/Box 8 Each $ 51000.00

4. Hydrantsa. 4-1/2" Hydrant 5 Each $ 3.200.00

5. 4" Pressure ReducingValve w/Concrete Vaultand Bypass 2 Each $ 1

1soo.oo

6" Pressure ReducingValve w/Concrete Vault

6. and Bypass 2 Each $ 10.000.00 7. Ductile Iron Fittings 8,000 Lbs. $ 6.00 8. Concrete Protection 200 L.F. $ 35.00 9. Pavement Repair 200 L.F. $ 40.00

Contract A- Total Estimated Construction Cost

CONTRACT B- ELEVATED WATER STORAGE TANK

1. 300,000 Gallon ElevatedWater Storage Tank 1 LS. $ 1,050,000.00

Contract B - Total Estimated Construction Cost

CONTRACT C - UPGRADE MOUNT VERNON BOOSTER STATION

1. Upgrade Piping,Electrical, Pumps, andControls to 300 gpm 1 LS. $ 175,000.00

Contract C - Total Estimated Construction Cost

Contracts A,B & C -Total Estimated Construction Cost Engineering

Construction Inspection Surveying for Plan and Profile

Geotechnical Permit Preparation and Review Fees

Construction Contigenices

Total Estimated Project Cost

AMOUNT

$ 1.430.000.00

$ 751000.00

$ 51000.00

$ 41000.00

$ 40.000.00

$ 1s1000.oo

$ 1s1000.oo

$ 20,000.00 $ 48.000.00 $ 7

1000.00

$ 8,000.00

$ 1,668,000.00

$ 1,050,000.00

$ 1,050,000.00

$ 175,000.00

s 175,000.00

S 2,893,000.00 $ 190,000.00 $ 110,000.00 $ 60,000.00 $ 5,000.00 $ 10,000.00 $ 332,000.00

S 3,600,000.00 7

Notes:

1) Easement preparation is not included in this Opinion of Probable Cost. Easementpreparation will be an additional cost if required.2) Construction contingencies are approximatley 10% of the Total Estimated ConstructionCost, and are included to offset potential increases in cost.3) The proposed transmission line will begin at the intersection of Mount Vernon Road andHighway 31 E, and end at the approximate location of the existing Mount Vernon Tank.4) The proposed 300,000 gallon elevated water storage tank will be located adjacent to theexisting Mount Vernon Tank.

Hethcoat and Davis, Inc. August 16, 2021 File No. 1178-01

8

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ROGANA ROAD WATER LINE

ITEM DESCRIPTION

1. a.

2.

a.

3. a.

4. a. b. C.

5. a.

6. 7. 8.

9. 10.

Water Lines B'' Class 200 PVC Road Crossings Bore and Jack 50 Linear Feet of 16" Diameter Steel Casing Pipe w/8" Diameter Class 200 PVC Carrier Pipe Creek Crossings Horizontal Directional Drill 100 Linear Feet of 1 O" DR9 HOPE Gate Valves with Boxes 6" Gate Valve w/Box 8" Gate Valve w/Box 8" x 6" Tapping Sleeve & Valve w/Box Hydrants 4-112." Hydrant Ductile Iron Fittings Concrete Protection Pavement Repair Erosion Control Bonds and Mobilization

NOTES:

ESTIMATED QUANTITY UNIT UNIT PRICE

10,850 L.F. $ 35.50

40 L.F. $ 400.00

100 l.F. $ 300.00

1 Each $ 1,000.00 5 Each $ 1

1250.00

1 Each $ 3/50.00

1 Each $ 3,500.00 2,000 Lbs. $ 6.00 100 L.F. $ 40.00 100 L.F. $ 45.00

1 LS. $ 21500.00

1 L.S. $ 101000.00

Total Estimated Construction Cost Construction Contigenices

Design Bidding

Construction Administration Construction Inspection

Permit Preparation Permit Fees

TDEC Review Fee


1) Easement preparation will be an additional service if required.2) Construction Contingencies are approximately 10% of the estimated construction cost.

Hathcoat and Davis, Inc. September 7, 2021 1178-01

AMOUNT

$ 385.175.00

$ 1e1000.oo

$ 301000.00

$ 1.000.00 $ 6,250.00 $ 3/50.00

$ 31500.00

$ 121000.00

$ 4,000.00 $ 4

1500.00

$ 21500.00

$ 101000.00

$ 478,675.00 $ 46,125.00 $ 28,000.00 $ 4,000.00 $ 8,000.00 $ 30,000.00 $ 4,000.00 $ 1,000.00 $ 200.00

s 600,000.00

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REESE ROAD WATER LINE

ITEM DESCRIPTION

1. Water Linesa. 6" Class 200 PVC

2. Road Crossingsa. Bore and Jack 50 Linear Feet of 12"

Diameter Steel Casing Pipe w/6" DiameterClass 200 PVC Carrier Pipe

3. Creek Crossingsa. Horizontal Directional Drill 100 Linear Feet

of 8" DR9 HOPE4. Gate Valves with Boxes

a. 6" Gate Valve w/Boxb. 6" x 6" Tapping Sleeve & Valve w/Box

5. Hydrantsa. 4-1/2" Hydrant

6. Ductile Iron Fittings7. Concrete Protection8. Pavement Repair9. Erosion Control10. Bonds and Mobilization

NOTES:

ESTIMATED QUANTITY UNIT UNIT PRICE

5,400 L.F. $ 30.00

40 L.F. I 350.00

80 L.F. $ 275.00

2 Each $ 1.000.00 2 Each $ 3

1000.00

1 Each $ 31500.00

1,000 Lbs. $ 6.00 100 L.F. $ 40.00 100 L.F. $ 45.00 1 LS. $ 1

1500.00

1 L.S. $ 61000.00

Total Estimated Construction Cost Construction Contigenices

Design Bidding

Construction Administration Construction Inspection

Permit Preparation Permit Fees

TDEC Review Fee


1) Easement preparation will be an additional service if required.2) Construction Contingencies are approximately 10% of the estimated construction cost.

Hathcoat and Davis, Inc. September 7, 2021 1178-01

AMOUNT

$ 1621000.00

I 141000.00

$ 221000.00

$ 2.000.00 $ 6,000.00

$ 3,500.00 $ 6

1000.00

$ 4,000.00 $ 4

1500.00

$ 11500.00

$ 6,000.00

$ 231,500.00 $ 26,355.00 $ 10,000.00 $ 4,000.00 $ 4,000.00 $ 20,000.00 $ 3,000.00 $ 1,000.00 $ 145.00

s 300,000.00

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r ST ATE OF TENNESSEE

OFFICE OF THE ATTORNEY GENERAL

November 1S, 2017

Opinion No. 17-50

Payment or Local Costs or Reappraisal or Properda within a City

Question I

Does Tenn. Code Ann.§ 67-5-1601(c)(2) grant authority to a municipality to unilaterally contribute an amount less than one half of the amount the county taxpayers have spent?

Opinion 1

Under Tenn. Code Ann. § 67-S-160 I (c)(2), a city generally is required to pay one half of the local costs of reappraisal of properties within the city. The city and county may agree on a different amount. but the city may not unilaterally choose to pay a lesser amount.

Question 2

When a municipality refuses to contribute the reappraisal cost directly to the county as described under Tenn. Code Ann. § 67-S-160 I (c)(2), is the county assessor still required to provide the tax roll to the municipality?

Opinion 2

Under Tenn. Code Ann.§ 67-S-807, the county assessor is required to prepare and provide tax rolls for each taxing entity within the assessor's jurisdiction. The statute does not authorize the assessor to withhold a city's tax rolls.

ANALYSIS

In the absence of an agreement with the county to the contrary, a city is required to pay one haJf of the "local costs of reappraisal of properties within a city." Tenn. Code Ann. § 67-S-l 601(c)(2). As indicated by the statute, the city and county may agree for the city to pay adifferent amount; however, the city may not unilaterally decide to pay a lesser amount. The cityremains responsible for paying one half of the costs of reappraising property within the city. Thecity must pay the costs directly to the county government "during the fiscal year in which thereappraisal is finalized." Id.

The county assessor of property is statutorily required to .. identify all taxable propeny on the assessor's assessment records in such manner that tax rolls can be provided for each taxing entity within the assessor's jurisdiction." Tenn. Code Ann. § 67-5-807(a). The county assessor has the duty, "in making out the tax books, to place all the property within the limits of any given

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municipality so that it will be separate from the other property," and to "show the aggregate valuation of all property within the limits of each incorporated town. city, or taxing district." Tenn. Code Ann.§ 67-S-807{d){l); see also Tenn. Code Ann.§ 67-S-170l(a) {requiring county assessor, upon general reappraisal of property, to "certify to the governing bodies of the county and of each municipality within the county the total assessed value of taxable property within [each] jurisdiction"). Moreover, with regard to real property, the tax books must "show the name of the owner , if known, the description of each lot, tract, or parcel of land, and the value thereof." Tenn. Code Ann.§ 67-5-807{d){2).

This Office is aware of no legal authority for the county assessor to withhold the tax rolls from a city, even if the city has not paid one half of the reappraisal costs of properties within the city as required by Tenn. Code AM. § 67-5-160l(cX2). In fact, the tax rolls are public records that any citizen of the state is entitled to view. See Hines v. State, No. M2004-01610-CCA-RMPD, 2004 WL 1567120, at •20 ffenn. Crim. App. July 14, 2004),perm. opp. denied(Tenn. Nov. 29, 2004).

Requested by:

The Honorable Curtis Johnson Speaker Pro Tempore I 5 Legislative Plaza Nashville, Tennessee 37243

2

HERBERT H. SLATER Y Ill Attorney General and Reporter

ANDREE SOPHIA BLUMSTEIN Solicitor General

MARY ELLEN KNACK Senior Counsel

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STATB OP TBNNBSSBB COMPTROLLER OF THE TREASURY

DMSION OF PROPERTY ASSESSMENTS .J&IIMNI K. Polk Stet. Oftloe Bullilln1, Su.he HOO

IOI Deacluialt Street Nulavlll-. Tena .... 17HS-0177

Plloa.e (111) 741-1817 PAX (116) 611-1114 March 23, 1998

MEMORANDUM

TO:

FROM:

Mayors of Cina That Impose a Property Tax

Tcm FJemin& CAE _/ ./_DiRctor • •

SUBJECT: Cities' Shale of Reappraisal Cost

The purpose of this memorandum is to ensure that you an, aware of cortain lcpl provisiaas concemmg the sharing of reappraisal cost by couaries and citica. RcquiRd periodic roappraisal of properties for property tax purposes may be accomptished on either a lix-,ar. fiw-,w or bar-,.r cycle. A syslanltic review of each pan:el of property is oonducted by the comity in the yean prior to the final year of tho cyde, when new values are establisbcd. The state provides a pant to 1be COllllbel which is oao-baJf of tho "sharable local cost of rcappraisaI," as defined in the l1atlde, based on tho six-,ear cydo. Certain ocber costs are to be borne totally by local government.

For some time. T.C.A. 67-S-160l(d)(2) ha., provided that. in tbe abamte of an ap-eemeat between the county and the cities thereof imposins a property tu, each city ii to pay oae-balf tbe J2S!! cost of reapprailal f'or tbe parcels witbia that aty. In 1994. the Jesislatm-o addod a provilioa stating that any eity payins one-half the local cost of reappnial abaJI pay it diredly to tbe county in the &seal yearthe reappraisal is complefed. It appears the billing of cities for reappraisal cost may bo done annually or on some ocher cyde if tho city and county iarec to it The amount of the billing should be caladlted by dividina the tota11oca1 cost (mwloctina ate aram> bf the tota1 parce1 count ottbo county. takina ooo-half (or tho agreed�) of the n,suJt. and multiplying that by the number of parcels in the city.

Each coaty in the state is at some stage in their cycle of reappraisal, u it is an OJIIOUII procas. If you have questions regarding the specific cyde for your county and the sharing of roappraisal cost for city parcels, we encouraae you to contact the county Aueaor of Property or ocber appropriate oounty official. Alla, if we may be of any assistanc:e. please feel free to contact Dean Lewis of our office at extensicm 388.

TF:ADL:dl REAPCrIY.DOC c: County F.xecutives

County Assessors of Property

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SUMNER COUNIY

AssESSOR OF PROPERTY

May 14,2020

With the elimination of the state srant prosram for rappnisal and the cumat dilculsion about the functions of the Aaeslc>r's office relative to the ongoing reappraim process, it is prudent that the budget accuntely reflects that discussion. Currently, we operate under three separate bac1sm- Aaessor of Property, Reappraisal, and Board of Equalization. While we administer funds &om the Board of Equalization. as required by statute, it is considered a function outside of my IUtbority and I am leaving it &eperate.

Since tho inception of the grant program, the remaining two budgets have been arbilnril)' .....-,cl with no justification as to why one line item contn"butad 10 the valuation process while another did not. Tennessee Code Annotated 67-S-1601 describes the reapp:aisal of property in Tennessee as an "ongoing process". Additioaally, for real property, T.C.A 67-S-1601 (c)(2) compols the cities to partns with the county by ISIUllling ½ of costs attributed to the revaluation process. The law states that "in the absence of any ..,eement between the county and the cities thcnof imposing a property tax •.• shall pay those costs durina the fiSQ) year In which the n:appnisal is finalized. Thens bas been • Jong,tanding understanding that the costs would be paid each year, rather than accumuJatina for five yarw and creating a fiscal burden for the city. The costs to administer the audit contract for the business Tangible Personal Property program is governed by T.C.A. 67-S-S07(eXI) with the city"s annual share calculated using the following fonnula: the percentage that the total amount of the penoaaJ property valuel located within the municipality bear to the total penonal property values of the entire county, located both within and outside of the municipal boundaries. times 1he percen1ap that the municipal property tax rate bears to the combined county and municipal property tax nde.

I provide this background to inform you that the office will no longer operate under two separate budgets with the arbitrary separation of exponaes. With your FY2020 cost sharing worbbeet, I am providing an estimate for next year. There are many componenm to the calculatiom from both the county and the city, so an exact number is simply not feasible. It will, however, provide the opportunity to plan for FY2021. If you have any questiont, please reach out to my office.

Take Care and Stay Safe,

John C. Isbell, AAS, 1MA Cmlft«/ Public Ab,btislrOtor

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Current lludflt

�nt Paout Count P<tt Parcel Co>t Sha,f

Munldpal Cott· Olsttlbutlon

Munldpellty

c..llltlr'I

Goodlwtlswlll

Heude,-Mle

�

Mltdlehllle

l'o<tland w�

WhttfHOUW

lrotal

County51wr9:

Curr..-t Audit Contract

County TTP Aneument

ieoYntY T'1I llffl

Munldpll Cost• Distribution

Municipri!y

Gllttln Goodfettmlle

ltendln01,.-.

M$trsvtlle

Mllichel ..

Portland

W!Ktmoraland

WhlteHOIM lro1�,

County51at9-;

$MS,llll.CII

79,769

Pana! Count

111,710

2,666

21.170 2,017

109

5,535

U19 2,SSl

52,147

�uoo.oo

206,963,225

$2.2620

llll'"-"'-t

U&,522,126

3,123,354

72,651,$10

U19,479

19.263

10,SII0,950

1,J07,J70 1,.502,684

271.775.79'

Sl.l,7fil!I.G9

eoii-$1iiie p;; hrul

$4.3619

S.U619

SU619

$4.!619 S4.H19

$4.3619

$4.3619 $4.3619

sa.nn

CkyTpltafe

0.III01

D.7900

0.9117 1.0000 0.4462

1.0IOO

1.1311 10362

1'otalAP ToulTPI' Grind Total 1---'-'"d I ROI $1

$71,192.111 $7,'"3.12 $10,llUO $12.IQ,IJH.OO 15951.1ft S1S9.52

SU,621.13 $222..13 $1USU6 Sl.797 MZ,CII 15116.1ft S151.66

$95,394.75 54,nu, $100,119.61 $20,395.1114.00 20310.n1' $203.71

$1,197.95 $164.93 $1,962 .. �,154.CII 9':16.lft $9'.lfi

$475.45 $0.n $476.11 $11,108.00 2332.81" $23.33 W,1'3.U $5,0IIJAI $Z9,21UO $3,9.,,lfil!I.CII 13Q4.841' $1J6.2S

$5,753.35 s-.11 $5,151.51 S47Lll4,CII IOS3.19" $10.53

SU,127.21 5106-30 Sll.233 SI s1,,n,360.oo U89615" St•B.96

$2JO,SU.J41 $17,IJ0.911

$2,&I.J44

UI $42.0IUJo.ool I $465.Ja.66 $21,769.09 S494.1J7.75 $141,353,190.00 28606" $216.llfi

Total

S7M3.62

$222.13

$4,724.16 S164.93

$0.71

$5,069.48

$91.17 Thi& Info,-.,,, has i-n supplld 11¥ Iha� ol Propa,tyon

S106 30 May 13, 2020 pursmnt to T-. cada AM. I &7-!,•160L

$17,IJO.tll

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,�-

Cum!ntlkldp(

Cum•nt Pa,ai Count

P,,rhtta!CostShlte

Munklpal Cost- Distribution

Monlcipallty

Galllllln

Goodlltlsvllle

.........

Mlllefwlll

Mildle..,.

l'or1land

WestlnOINIMI

WhlleHouN

lrot•I

CounlySllaw:

Cumont Audit Contract

County TTP Asses5ment

Countv r._ Rate

Munldpal Cost• Olnrlbutlon

Munle1pallty

Gallatin

Goodlltts ..

Hendlnolwlle

Mlletsvlle

MltchelMlle

Pon1ltnd

Westmotellftd

Whitel1ouJe

lrou1

County Shire:

$1,519,716.00

79,769

Pan:e!Count

11,61!

2,M&

ll,216

2.017

109

5,535

1,319

2,551

5',032

$51,500.00

206,963,225

Sl.2620

TPP�nc

126..522,126

3.123.,354 72,6U.S70

2,319,479

l!l,263

70,5e0,9SO

U07.,370 1,502.684

271,776,7"

$36,115.71

Cost-�Per Plll'CII

$9.5262 $9.5262 SU2tl Sl.5262

$!l.52Q

$!1.5262

$9.5262

S9.526l

$1'.0W

CilyTDbte

0.8001

0.7900

0.9117

1.0000

0.4462

1.0&00

1.1311

1.0362

Tocal RP TobllTPP GrlndTOlal I �Genntedl 1101 S1

$159,149.64 $1,344.4' $118.114,10 SU,162,!169.DO 7&02.ff!II $7&.02 $25,l!lUS $279.74 $25,676.59 $1,7!17,442.110 10DD.32'l $70.00

$211,634.06 $5..931.42 $217,565.411 $20,395,014.DO 1374.;ml 593.74

$19,214.55 S207.0S SD.421.40 514'.154.DO 4351).t� $45.50 $1,0ILJ6 SO.to Si.ow.a $11,101.0D 106&.14" $I.OM

$S2,m.S2 $6.J64.05 $51.0,1.57 $J,9I0,169.00 6735.6ft $67.36 $12,565.06 $123.24 $12,ea.JO $471,234.00 37U.!l3" $J7.14

S24,l0U4 $133.« $24,04.78 $1,673,360.00 6148.27" $6848

SS06.n1.11I $U.Jl,4.ul $521,111.471 $4l.OJU».DOI I $1,0U.OSS.12 $56,115.71 $1,0ft,174.sJ $141,353,190.00 13473" $134.73

lotal

$!1,344.46

$279.74

$5,!)31.41

$207.05

$0.90

$1,361.05 '!Nt lnlormatton has bNn ...... llr llw� 111 l'roflertY on

$123.24 May 13, 2020 � to T-. Codi AM. IIH-1601.

S133.«

su.sau,I

16

S4Jmner County lteappralYI Cost-�hare

Current Budpt $1,621,615.00

Current Parcel Count 80,717

rer Parcel Cost Share

Munldp�I Cent· Dlltrlbutlon

Munlclpallty hrtelCount TotalRP Tota!TPP RevMIH!Generated

Gallatin 17,140 $10.0455 $172,119.M $6,722.M SU.862,969.00

Goodlettsville 2,669 $10.0455 $26,811.44 $119.13 $1,797,442.00

Hendersom,llle 22,101 Sl0.0455 $222,085.88 $4.221.15 $20,395,084.00

MIiiersviiie 2.018 $10.0455 $20,271.82 $171.63 $844,154.00

Mltcheftvllle 101 $10.0455 $1.<JM.91 $1.23 $11,101.00

Portland 5,545 Sl0.0455 $55,702.29 $4,546.70 $3,980,169.00

Westmoreland 1,324 $10.0455 $13,300.24 $94.95 $471,234.00

White House 2,599 Sl0.0455 $26,108.25 $90.50 $1,673,360.00 . . ·� ... " ' .

ROI

7189.93"

6659.35%

9012.13"

4131.23%

1022.7m6

6606.2""

3517 93"

6387.1,,.

• - • ..;-<111 � ' • ' -� •' • • � .. ,,_ �

CountyShate:

Cun-ent Audit Contl'Kl

County TTP Assessment

County Tu Rate

Munlclp I Coll· Distribution

Mulllc�

Gallltln

Goodlettsville

Hefldersorwille

Mlllersvffll!

Mltchellvllle

SSS,500.00

278,475.177

$2 2620

TPP Aslessment

122,471,123

3,307,116

69,568,104

2.m.692

3M29

OtyTuRale

0.8001

0.7900

0.9117

1.0000

0.4462

$1,0M,140.33 s...2.-...11

Tami

$6,722.M

$119.13

$4,221.15

$178.63

$1.23

$141,353,190.00

Portland 67,129,836

Westmoreland 1,JSS,311

1.0600

1.1318

$4,5-46. 70 TNI Information has been supplied � the Assessor of Property on

$94.95 April 22, 2020 punuant to Tenn. Code Ann. t 67-S-1601.

WhlteHousl! 1,371,313 1.0362 $90.50 " ·-·. ·. . - . . . . Ii

. ' <+ •

County�: $42,-...11

11547"

$1

$71.90

$66.59

$90.12

$41.31

$10.23

$66.06

$35.18

$63.87

$125.47

17

WATERLINE AD HOC SUB-COMMITTEE MINUTES September 27, 2021

I. CALL TO ORDER by Chairman Moe Taylor at S:00 pm in Room 112 of the SwnnerCounty Administration Building in Gallatin, TN.A. Invocation- Led by Commissioner Mansfield.

MEMBERS PRESENT Moe Taylor-Chairman

Steve Graves-Vice Chairman Jeremy Mansfield

Chris Taylor OTHERS PRESENT

Anthony Holt Mike Callis Brian Price

Bill Thompson Pat Harold

Bryant Griffin Benny Oldham Brian Smalling

Aaron Sizemore

B. Approval of Agenda- Motion to approve by Commissioner Graves, second by Commissioner Chris Taylor,unanimous approval.

C. Recognition of Public- NoneD. Approval of Minutes- Motion to group and approve items I.D. l .and 2 by Commissioner Chris Taylor, second

by Commissioner Mansfield, unanimous approval.1. November 9, 20202. December 7, 2020-No quorum/minutes

II. REPORT OF THE CHAIRMAN- Chairman Moe Taylor stated we have an opportunity to use the AmericanRecovery Act Funds for waterlines, and we will have an opportunity this fall to apply for a grant. Chairman Taylorinformed the public and the water utility districts present that the suggestions received in this committee will be passed on to the budget committee and county commission.

III. REPORT OF THE COUNTY MAYOR- County Mayor Holt stated the purpose of this meeting is for the differentutility districts to present projects to this committee to be forwarded to the budget committee for funding. He stated the allocation for the county from the American Recovery Act Funds is $37.l M. He stated we are looking at a possible allocation from these funds of $SM for water. He explained $SM of these funds have already been committed for broadband. He proposed $SM of the American Recovery Act Funds be used for water and is hopeful that the state will leverage money on top of that. County Mayor Holt explained the state received approximately $4B dollars, but the money is very restricted. He explained we know for sure that it can be used for the following items: broadband, sewer, and water. He stated we have four utility districts here tonight that have areas in their district that need water also, and we want to try to serve as many areas as possible.

IV. NEW BUSINESSA. Proposal of Projects by Utility Districts

1. City of Portland- Portland Mayor Mike Callis and Utility District Director Brian Price spoke on theattached handout. There was lengthy discussion.

2. White House Utility District- White House Utility District General Manager Bill Thompson and EngineerPat Harold spoke to the attached handout. There was lengthy discussion.

3. Castalian Springs/Bethpage Utility District- Engineer Bryant Griffin, District Manager Benny Oldham,and Commissioner Graves spoke to the attached handout. There was lengthy discussion.

4. City of Westmoreland- Mayor Brian Smalling and Public Works Director Aaron Sizemore spoke to theattached handout. There was lengthy discussion.

B. Consider Funding Mechanisms to forward to the Budget Committee- There was lengthy discussion amongstcommittee members and the utility districts. The utility districts agreed to work together and prioritize theprojects presented and present a regional vision of how they would like the waterlines and other projects tobe prioritized and send to the budget committee to discuss funding.

Chairman Moe Taylor stated he would like to work with Mayor Holt and staff to apply for a grant this fall.Mayor Holt stated he would be happy to work with him.

V. OLD BUSINESS- None

VI. ADJOURNMENT- Motion to adjourn at 6:47 pm by Commissioner Mansfield.

18

10/8/2021

Bud eted b

Courtho11111 •Jail

General Maintenance

Local Taxes Current Property Taxes $ 29,446,832 $ $

Trustee Collections· Prior Year 286,499 Trustee Collections· Bankruptcies 5,498 Clerk & Master Collections 202,925 Interest and Penalty 62,606 Pick Up Taxes Pmt in Lieu Taxes·TV A 751 Pmt in Lieu Taxes· Local Utilities 142,669 Pmt in Lieu Taxes 45,024 Hotel/Motel Tax 696,641 Local Amusement 1,720 Litigation Tax·Special Purpose 296,602 Litigation Tax·Special Purpose/Judge 159,018 Litigation Tax-Special Purpose/Security 296,166 Business Tax 2,301,113 Mixed Drink Tax Bank Excise Tax 336,110 Beer Tax 521,282 Beer Privilege Tax 2,500 Non-depository Privilege Tax 7,659

Local Option Taxes Salee Tax

Litigation Tax-Special (1) 261,125 Litigation Tax-Special (2) Wheel Tax Mineral Severance Tax Adequate Facilities Tax Interstate Telecommunications Tax

Total Local Taxes $ 34,811,515 $ 261,125 $

Licenses and Permits Marriage Licensee $ 5,877 $ $

Cable TV Franchise Fees 663,918 Beer Permits 594 Building Permits (and Planning Fee) 768,929 Rezoning Permits 7,612 Highway Permits Helping Schools

Total Licensee and Permits $ 1.346.930 ! I

Fund

Debt Ca2ita1 Hurhw!}'.

20,521,126 $ 6,914,192 $ 766,624 199,617 67,239 7,390

3,831 1,291 141 141,387 47,625 5,234

43,621 14,693 1,615

524 176 19 99,355 33,476 3,663 28,901 9,737 1,067

11,720,995

110,000 2,225,826

214,180 2,582,347

35,451.704 $ 7,088,429 $ 3,215.759

$ $

28,200

! ! 28,200

Schoole

$ 81,506,271 $

792,932 15,218

561,679 173,288

2,080 394,619 179,027

250,000

23,445,506

5,193,594

$ 112,514,214 $

$ 5,877 $

1 530

$ 7.407 $

Total

Bugeted

139,145,045 1,353,677

25,979 958,850 295,823

3,550 673,682 263,766 696,641

1,720 296,602 159,018 296,166

2,301,113 250,000 336,110 521,282

2,500 7,659

35,166,501 261,125 110,000

7,419,420 214,180

2,582,347

193.342, 746

11,754 663,918

594 768,929

7,612 28,200

1,630 1.382,537

19

10/6/2021

Eetimat.ed Total Buclpt Eetimated Eatimat.ed Percenta,e Of

Total Buclpt.ed Collectiona Variance Annual Annual Buclpt Buclpt ToBe Buclpted To·dat.e To·date To·date Revenues Variance Collected

Local Taxes

Current Property Taxes $ 139,145,045 $ 971 $ 8,146 $ 7,175 $ 140,536,495 $ 1,391,450 101.001'

Trustee Collections· Prior Year 1,353,677 195,652 435,173 239,521 1,353,677 100,001'

Trustee Collections·Bankruptcies 25,979 1,391 5,308 3,917 25,979 95.00"

Clerk & Master Collections 958,850 184,385 235,526 51,141 985,445 26,595 102. 7""

Interest and Penalty 295,823 32,425 61,121 28,696 308,913 13,090 104.43"

Pmt in Lieu Taxes·TV A 3,550 3,550 100.001'

Pmt in Lieu Taxes· Local Utilities 673,682 28,017 32,988 4,971 722,830 49,148 107.301'

Pmt in Lieu Taxes 263,756 366,900 103,144 139.11"

Hotel/Motel Tax 696,641 75,211 122,746 47,535 960,813 264,172 137.92"

Local Amusement Tax 1,720 395 155 (241) 1,197 (523) 69.58"

Litigation Tax-Special 296,602 48,491 52,726 4,235 322,508 25,906 108.73"

Litigation Tax-Special Purp06e/Judge 159,018 24,569 20,580 (3,990) 133,196 (25,822) 83.76"

Litigation Tax-Special Purp06e/Security 296,166 31,079 23,633 (7,446) 225,207 (70,959) 76.041'

Business Tax 2,301,113 184,848 186,353 1,506 2,302,800 1,687 100.0""

Mixed Drink Tax 250,000 56,738 25,759 (30,979) 250,000 100.00"

Bank Excise Tax 336,110 336,110 100.00"

Beer Tax 521,282 57,658 39,304 (18,354) 471,501 (49,781) 90.45"

Beer Privilege Tax 2,500 41 (41) 2,500 100.001'

Non-depository Privilege Tax 7,659 7,659 100.001'

Local Option Taxes Sales Tax 35,166,501 5,344,997 7,361,006 2,016,010 37,819,300 2,652,799 107.541'

Litigation Tax-Special (1) 261,125 44,994 48,303 3,309 264,966 3,841 101.4""

Litigation Tax-Special (2) 110,000 17,961 38,859 20,898 116,399 6,399 105.82"

Wheel Tax 7,419,420 1,436,762 1,364,550 (72,212) 7,046,518 (372,902) 94.97"

Mineral Severance Tax 214,180 214,180 100.001'

Adequate Facilities Tax 2,582,347 515,204 611,024 95,819 2,822,483 240,136 109.301'

Total Local Taxes $ 193,342,746 $ 8,281,790 $ 10,673,258 $ 2,391,469 $ 197,601,125 $ 4,258,379

Licenses and Permits Marriage Licenses $ 11,754 $ 2,407 $ 2,176 $ (231) $ 11,472 $ (282) 97.601'

Cable TV Franchise Fees 563,918 26,475 148,076 121,601 563,918 100,001'

Beer Permits 594 198 (198) 594 100.001'

Building Permits 768,929 187,444 288,141 100,697 975,467 206,538 126.86"

Rewning Permits 7,612 1,833 1,215 (618) 7,355 (257) 96.63"

Highway Permits 28,200 9,308 8,900 (408) 27,953 (247) 99.121'

Helping Schools 1 530 502 280 (222� 1,530 100.001'

Total Licenses and Permits $ 1,382,537 $ 228,167 $ 448,788 $ 220,621 $ 1,1188,290 $ 205,753

Total $ 194,725,283 $ 8,509,957 $ 11,122,046 $ 2,612,000 $ 199,189,415 $ 4,464,132 102.291'

2 20

OCTOBER 19, 2020

STATE OF �EE Sumner County

Dote

TITLE

Board of County Commissioners

RESOLUTION

No. 2010-03

A RESOLUTION APPROPRIATING S2,446,959.00 DIRECT APPROPRIATION GRANT FROM THE STATE FOR COVID RELIEF

BE IT RESOLVED by the Sumner County Board of County Commissioners meeting in regular session on this the 19'1' day of October 2020, that this body hereby appropriates $2,446,959.00 direct appropriation grant from the state for COVID relit( as shown on the attachment herewith.

CEIUIFICATION OF ACTION COUNTY EXECUfIVE

COUNTY CLERK DATE

A.,-__ _ Nay.,_ __ _ Abe. __ _ APPROVED: 0 REJECTED: 0

21

REQUEST FOR BUDGET ADJUSTMENT

DEPARTMENT COUNTY MAYOR

Please mark all Items that apply; multiple •11ke" Items may be Included on the same page.

✓

Transfer

Over $2,500 per llne-ltem

$2,500 or less per llne-item

Appropriation

Between Major Cat egorles

Payroll Items

FUND

SUBMIT

101

Approprlation--Rev Increase/Fund Bal Decrease Appropriation-Expenditure Increase

Transfer---Expendlture Decrease Transfer--Expendlture Increase

Account Number Account Name Amount Account Number Acoount Name

1. 101-0000-4 7000-513-1100-31-44 7307 COVl018 Grant B $2,446,959.00 101-0000-58812-513• 1200-58-570700 Building lrnpt0Yell'lel11

2. 101-0000-58812-526-1100-58-579000 Other Equipment

3. 101,0000-58812-544-5100-58-5 79900 other C8pllal Outlay

4. 101-0000-58812-509-1100-58-571800 Motor Vehidfl

5. 101-0000-58812-518-1100-58-571800 Motor Vehlc:ln

6. 101 ·0000-58812-541 ◄ 700-58-570700 Building lmprovementa

7. 101•0000-58812-518-1100-58-571200 Heat and Nr Equip

8. 101-0000-58812•518-1100-58-570700 Building lffll)ltMlfflell

9. 101-0000-00000-000-0000-00·3'1810 Comm lo COVlO Relief

TOTAL $2,446,959.00 TOTAL

Amount

$450,000.00

80,000.00

200,000.00

27,781.00

27,781.00

75,000.00

59,438.00

80,000.00

1,446,959.00

$2,446,959.00

Description of adjustment request; request wlll not be considered without a detailed description.

j 1. archives roof 2. IT generator for admln building 3. EMA tower project additional costs 4. Ford Ranger for planning department

15, Ford Ranger for maintenance 6. exterior caulking at )all 7. building automated system HVAC for admln building

la. replaoe carpet tn admin bulldlng 9. remaining balance to be committed for COVID rellef and capital projects

For Finance Department UH Only

Month Sent To Budget Committee: __ Odmao, _____ _ Date Entered: _ _,lt_-lc ___ -_..'.lP..._ ___ By: �

22

Sumner County Finance Department David Lawing, Director

Certified Public Accountant 355 North Belvedere Drive, Room 302

Gallatin, Tennessee 37066 Phone: (615)451-6033

MEMORANDUM

To: From: Date: Re:

Sumner County Budget Committee David Lawing, Director of Finance October 12, 2021 Highway/Public Works Fund's Cash Flows

Committee members, this document contains information comparing budgeted balances to the ending cash balances. Cash flows are based significantly on the timing of the transactions, not on the substance of the underlying transaction; therefore, a fund's cash balance, alone, is not a conclusive indicator of the overall financial performance of the fund. The county monitors cash flows closely to ensure that adequate cash is available to meet obligations as they become due. At this time, the county projects that adequate cash balances will be available to meet obligations as they become due. Table one is a comparison of cash balances to budgeted ending balances.

Table I. County Highway Department's Cash Flows

Budgeted Cash Balance Actual Cash Balance

Difference

Budgeted Cuh Balance Actual Cash Balance

Difference

July

$ 1,497,161 2,265,867

$ 768,706

January

•preliminary number for "Actual Cash Balance"

August

$ 1,501,285 1,964,690

$ 463,405

February

Month

September• October November December

$ 1,112,755 1,870,102

$ 757,347

March April May June

23

For additional analysis, table two provides detailed estimates of amounts included in the 2022 fiscal year budget.

Table 2. County Highway Department's Budgeted Flows

Month

July August September October November December

Cash Receipts $ 819,554 $ 619,814 $ 587,659 $ 974,902 $ 564,552 $ 850,411 Transfer In Total Cash Inflows 819,554 619,814 587,659 974,902 564,552 850,411 Beg Cash Bal 1,617,330 1,497,161 1,501,285 1,112,755 735,801 711,217 Available Cash $ 2,436,884 $ 2,116,975 $ 2,088,944 $ 2,087,657 $ 1,300,353 $ 1,561,628

Cash Payments 939,723 615,690 976,189 1,351,856 589,136 902,125 Transfers Out Total Cash Outflows 939,723 615,690 976,189 1,351,856 589,136 902,125 Ending Balance $ 1,497,161 $ 1,501,285 $ 1,112,755 $ 735,801 $ 711,217 $ 659,503

Cash Inflows - Outflow (120,169) 4,124 (388,530) (376,954) (24,584) (51,714)

Month Janu� Febru� March AEril Mal'.'. June

Cash Receipts $ 646,166 $ 696,007 $ 675,175 $ 523,473 $ 489,209 $ 683,966 Transfer In Total Cash Inflows 646,166 696,007 675,175 523,473 489,209 683,966 Beg Cash Bal 659,503 634,594 977,759 1,217,373 1,312,626 1,150,119 Available Cash $ 1,305,669 $ 1,330,601 $ 1,652,934 $ 1,740,846 $ 1,801,835 $ 1,834,085 Cash Payments 671,075 352,842 435,561 428,220 651,716 1,565,219 Transfers Out Total Cash Outflows 671,075 352,842 435,561 428,220 651,716 1,565,219 Ending Balance $ 634,594 $ 977,759 $ 1,217,373 $ 1,312,626 $ 1,150,119 $ 268,866 Cash Inflows - Outflow (24,909) 343,165 239,614 95,253 (162,507) (881,253)

2

24

Sumner County Finance Department David Lawing, Director

Certified Public Accountant 355 North Belvedere Drive, Room 302

Gallatin, Tennessee 37066 Phone: 615.451.6033

MEMORANDUM

To: Sumner County Budget Committee

From: David Lawing, Director of Finance

Date: October 12, 2021

Re: Sumner County Financial Statements

The county's financial statements for September 2021 will be available by October 18th on the Sumner County website at www.sumnertn.org. The statements are located under "County Offices/Finance Department/Functions/Central Accounting."

If any Sumner County Commissioner needs a copy, let me know, and one will be provided promptly.

25

Beth Browning

From: [email protected] <[email protected]> Sent: Wednesday, September 29, 2021 9:19 AM To: Beth Browning <[email protected]> Subject: RE: resource authority

Good Wednesday morning.

There are essentially three items which will make up the packet. There will be two separate items for consideration. The Initial Resolution and the Detailed Resolution (of which the Intergovernmental Agreement is included as Exhibit A) need to be considered separately. The initial resolution needs to be considered first.

• Initial Resolution• Detailed Resolution-authorizes the County to issue up to $13.25 million of general obligation bonds to finance capital

improvements to the Resource Authority's facilities.Intergovernmental Agreement-- would (i) commit the Resource Authority to apply available funds to the payment of debt service on the bonds, and (ii) commit the County and the Cities of Hendersonville and Gallatin to backstop their respective proportionate shares (as defined in the Authority's Private Act) of any debt service that couldn't be paid from Resource Authority funds. The form of intergovernmental agreement should be attached as Exhibit A to the detailed bond resolution.

Please call me if you have any questions about this. I've included both Word and pdf formats for your convenience.

Jg

Julianne G. Graham

{D9��E [email protected] www.oakdale-ma.com 615.351.4409

The information transmitted in this message is intended only for the person or entity to which it is addressed. This email may contain

proprietary, business-confidential, or privileged material. If you are not the intended recipient of this message, any use, review,

retransmission, distribution, or reproduction of this message is prohibited. If you received this in error, please contact the sender and delete

the material.

1

26

RESOLUTION NO. ---

INITIAL RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $13,250,000 GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS OF SUMNER COUNTY, TENNESSEE

BE IT RESOLVED by the Board of County Commissioners (the "Board") of Sumner County, Tennessee (the "County") that for the purpose of financing, in whole or in part, the (i) expansion, improvement and equipping of the waste transfer facilities of the Resource Authority of Sumner County; (ii) acquisition of all property, real and personal, in connection therewith; (iii) payment of legal, fiscal,administrative, architectural and engineering costs incident thereto; (iv) reimbursement to the County forfunds previously expended for any of the foregoing; and (v) payment of costs incident to the issuance andsale of such bonds, there shall be issued bonds of the County in the aggregate principal amount of not toexceed $13,250,000 which shall bear interest at a rate or rates not to exceed five percent (5%) per annum,and which shall be payable from unlimited ad valorem taxes to be levied on all taxable property withinthe County.

BE IT FURTHER RESOLVED by the Board that the County Clerk of the County be, and is, hereby directed and instructed to cause the foregoing initial resolution relative to the issuance of not to exceed $13,250,000 general obligation public improvement bonds to be published in full in a newspaper having a general circulation in the County, for one issue of said paper followed by the statutory notice, towit:

N O T I C E

The foregoing resolution has been adopted. Unless within twenty (20) days from the date of publication hereof a petition signed by at least ten percent (10%) of the registered voters of the County shall have been filed with the County Clerk of the County protesting the issuance of the bonds, such bonds will be issued as proposed.

Bill Kemp, County Clerk

Adopted and approved this __ day of ____ _, 2021.

County Mayor

Chairman

ATTEST:

County Clerk

(SEAL)

27

STATE OF TENNESSEE

COUNTY OF SUMNER

)

)

I, Bill Kemp, certify that I am the duly qualified and acting County Clerk of Sumner County,

Tennessee, and as such official I further certify that attached hereto is a true and correct copy of a

resolution duly adopted by the Board of County Commissioners of the County at a meeting of the

governing body of the County held on ____ _, 2021.

WITNESS my official signature and seal of said County on this the _ day of ___ _, 2021.

County Clerk

(SEAL)

28

31449230.1

29

RESOLUTION NO. ___ _

A RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $13,250,000 IN AGGREGATE PRINCIPAL AMOUNT, IN ONE OR MORE SERIES, OF GENERAL OBLIGATION BONDS OF SUMNER COUNTY, TENNESSEE; MAKING PROVISION FOR THE ISSUANCE, SALE AND PAYMENT OF SAID BONDS; ESTABLISHING THE TERMS THEREOF AND THE DISPOSITION OF PROCEEDS THEREFROM; PROVIDING FOR THE LEVY OF TAXES FOR THE PAYMENT OF PRINCIPAL OF, PREMIUM, IF ANY, AND INTEREST ON THE BONDS; AND APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE RESOURCE AUTHORITY OF SUMNER COUNTY AND THE CITIES OF HENDERSONVILLE AND GALLATIN.

WHEREAS, pursuant to Sections 9-21-101, � �-, Tennessee Code Annotated, as amended, counties in Tennessee are authorized through their respective governing bodies to issue and sell bonds of said counties to finance county public works projects, including without limitation by providing the proceeds of said bonds to instrumentalities of said counties; and

WHEREAS, Chapter 157 of the 1979 Private Acts of Tennessee (the "Private Act") created an entity known as the Resource Authority of Sumner County ("Resource Authority"), which operates waste transfer facilities (the "Facilities") on behalf of Sumner County, Tennessee (the "County") and the Cities of Hendersonville and Gallatin (the "Cities"}, as contemplated by the Private Act; and

WHEREAS, due to the County's substantial growth, the Facilities are currently insufficient to provide for the receipt and transfer of County waste; and

WHEREAS, the Board of Directors of the Resource Authority has adopted a resolution recommending that the County Commission authorize the issuance of up to $13,250,000 of the County's general obligation bonds for the purpose of funding the expansion and improvement of the Facilities; and

WHEREAS, the Board of Directors of the Resource Authority and the governing bodies of each of the Cities have approved an Intergovernmental Agreement in the form attached hereto as Exhibit A, (the "Intergovernmental Agreement") pursuant to which (i) the Resource Authority will provide the County with available funds of the Resource Authority sufficient to pay debt service on the recommended bonds, (ii) each of the Cities will fund 2/7ths of any deficiency in said Resource Authority funds, and (iii) the County will fund 3/7ths of any deficiency in said Resource Authority funds, all in a manner consistent with the terms of the Private Act; and

WHEREAS, the Board of County Commissioners (the "Governing Body") of Sumner County, Tennessee (the "County'') hereby determines that it is necessary and desirable to issue general obligation bonds of the County to provide the funds necessary to finance the (i) expansion, improvement and equipping of the Facilities on behalf of the Resource Authority; (ii) the acquisition of all related real and personal property; (iii) payment of legal, fiscal, administrative, architectural and engineering costs incident to any or all of the foregoing; (iv) reimbursement to the appropriate fund of the County or the Resource Authority for prior expenditures for the foregoing costs, if applicable; and (v) payment of costs incident to the issuance and sale of the bonds authorized herein; and

WHEREAS, it is the intention of the Governing Body to adopt this Resolution for the purpose of authorizing not to exceed $13,250,000 in aggregate principal amount of its general obligation bonds, in one or more series, providing for the issuance, sale and payment of said bonds, establishing the terms

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thereof and the disposition of proceeds therefrom, providing for the levy of a tax for the payment of principal thereof, premium, if any, and interest thereon, and approving the Intergovernmental Agreement.

NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Sumner County, Tennessee, as follows:

Section 1. Authority. The bonds authorized by this resolution are issued pursuant to Sections 9-21-101 et�., Tennessee Code Annotated, as amended, and other applicable provisions of law.

Section 2. Definitions. The following terms shall have the following meanings in this resolution unless the text expressly or by necessary implication requires otherwise:

(a) "Bonds" shall mean not to exceed $13,250,000 in aggregate principal amount of GeneralObligation Bonds of the County, to be dated their date of delivery, with such series designation and such other dated date as the County Mayor shall determine pursuant to Section 8 hereof;

(b) "Book-Entry Form" or "Book-Entry System" means a form or system, as applicable,under which physical bond certificates in fully registered form are issued to a Depository, or to its nominee as Registered Owner, with the certificate of bonds being held by and "immobilized" in the custody of such Depository, and under which records maintained by persons, other than the County or the Registration Agent, constitute the written record that identifies, and records the transfer of, the beneficial "book-entry" interests in those bonds;

(c) "Cities" means the Cities of Hendersonville and Gallatin, Tennessee;

( d) "Code" means the Internal Revenue Code of 1986, as amended, and all regulationspromulgated thereunder;

(e) "County" means Sumner County, Tennessee;

(f) "Debt Management Policy" means the Debt Management Policy adopted by theGoverning Body as required by the State Funding Board of the State of Tennessee;

(g) "Depository" means any securities depository that is a clearing agency under federal lawsoperating and maintaining, with its participants or otherwise, a Book-Entry System, including, but not limited to, DTC;

(h) "Director of Finance" means the appointed Director of Finance for the County;

(i) "DTC" means The Depository Trust Company, a limited purpose company organizedunder the laws of the State of New York, and its successors and assigns;

G) "DTC Participant(s)" means securities brokers and dealers, banks, trust companies andclearing corporations that have access to the DTC System;

(k) "Facilities" means the Resource Authority's waste transfer facilities;

(1) "Governing Body" means the Board of County Commissioners of the County;

(m) "Municipal Advisor" means Oakdale Municipal Advisors;

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{n) "Projects" shall mean the (i) expansion, improvement and equipping of the Facilities on behalf of the Resource Authority; (ii) the acquisition of all related real and personal property; and (iii) payment of legal, fiscal, administrative, architectural and engineering costs incident to any or all of the foregoing;

( o) "Registration Agent" means the registration and paying agent for the Bonds, appointed bythe County Mayor pursuant to Section 3 hereof, or any successor designated by the Governing Body; and

(p) "Resource Authority" means the entity known as the Resource Authority of SumnerCounty, created by Chapter 157 of the 1979 Private Acts of Tennessee.

Section 3. Findings of the Governing Body: Compliance with Debt Management Policy. The Governing Body hereby finds that the issuance and sale of the Bonds, as proposed herein, is consistent with the County's Debt Management Policy. Approximate debt service and costs of issuance are attached hereto as Exhibit B, subject to change by the County Mayor, as permitted by Section 8 hereof.

Section 4. Authorization and Terms of the Bonds.

(a) For the purpose of providing funds to (i) finance the cost of the Projects, (ii) reimbursethe County or the Resource Authority for funds previously expended for the Projects, if any; and (iii) pay the costs incident to the issuance and sale of the Bonds, there is hereby authorized to be issued general obligation bonds, in one or more series, of the County in the aggregate principal amount of not to exceed $13,250,000. The Bonds shall be issued in fully registered, book-entry form (except as otherwise provided herein), without coupons, shall be known as "General Obligation Bonds" and shall be dated their date of issuance and have such series designation or such other dated date as shall be determined by the County Mayor pursuant to Section 8 hereof. Subject to adjustments permitted pursuant to Section 8 hereof, the Bonds shall bear interest at a rate or rates not to exceed 5% per annum, payable semi-annually on June I and December I in each year, commencing June I, 2022. Subject to adjustments permitted in Section 8 hereof, the Bonds shall be issued initially in $5,000 denominations or integral multiples thereof, as shall be requested by the purchaser thereof, and shall mature on December I of each year, subject to prior optional redemption as hereinafter provided, either serially or through mandatory redemption, in the years 2022 through 2041 in the estimated amounts provided in Exhibit B attached hereto.

(b) Subject to adjustments permitted in Section 8 hereof, the Bonds shall be subject toredemption prior to maturity at the option of the County on December I, 2031 and thereafter, as a whole or in part at any time at the redemption price of par plus accrued interest to the redemption date.

If less than all of the Bonds within a single maturity shall be called for redemption, the interests within the maturity to be redeemed shall be selected as follows:

(i) if the Bonds are being held under a Book-Entry System by OTC, or a successorDepository, the Bonds to be redeemed shall be determined by OTC, or such successor Depository, by lot or such other manner as OTC, or such successor Depository, shall determine; or

(ii) if the Bonds are not being held under a Book-Entry System by OTC, or a successorDepository, the Bonds within the maturity to be redeemed shall be selected by the Registration Agent by lot or such other random manner as the Registration Agent in its discretion shall determine.

( c) Pursuant to Section 8 hereof, the County Mayor of the County is authorized to sell theBonds, or any maturities thereof, as term bonds ("Term Bonds") with mandatory redemption requirements

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corresponding to the maturities set forth herein or as determined by the County Mayor of the County. In the event any or all the Bonds are sold as Term Bonds, the County shall redeem Term Bonds on redemption dates corresponding to the maturity dates set forth in Exhibit A, in aggregate principal amounts equal to the maturity amounts established pursuant to Section 8 hereof for each redemption date, as such maturity amounts and dates may be adjusted pursuant to Section 8 hereof, at a price of par plus accrued interest thereon to the date of redemption. The Term Bonds to be redeemed within a single maturity shall be selected in the manner described in subsection (b) above.

At its option, to be exercised on or before the forty-fifth (45th) day next preceding any such mandatory redemption date, the County may (i) deliver to the Registration Agent for cancellation Bonds to be redeemed, in any aggregate principal amount desired, and/or (ii) receive a credit in respect of its redemption obligation under this mandatory redemption provision for any Bonds of the maturity to be redeemed which prior to said date have been purchased or redeemed ( otherwise than through the operation of this mandatory sinking fund redemption provision) and canceled by the Registration Agent and not theretofore applied as a credit against any redemption obligation under this mandatory sinking fund provision. Each Bond so delivered or previously purchased or redeemed shall be credited by the Registration Agent at l 00% of the principal amount thereof on the obligation of the County on such payment date and any excess shall be credited on future redemption obligations in chronological order, and the principal amount of Bonds to be redeemed by operation of this mandatory sinking fund provision shall be accordingly reduced. The County shall on or before the forty-fifth (45th) day next preceding each payment date furnish the Registration Agent with its certificate indicating whether or not and to what extent the provisions of clauses (i) and (ii) of this subsection are to be availed of with respect to such payment and confirm that funds for the balance of the next succeeding prescribed payment will be paid on or before the next succeeding payment date.

{d) Notice of call for redemption, whether optional or mandatory, shall be given by the Registration Agent on behalf of the County not less than thirty (30) nor more than sixty (60) days prior to the date fixed for redemption by sending an appropriate notice to the registered owners of the Bonds to be redeemed by first-class mail, postage prepaid, at the addresses shown on the Bond registration records of the Registration Agent as of the date of the notice; but neither failure to mail such notice nor any defect in any such notice so mailed shall affect the sufficiency of the proceedings for redemption of any of the Bonds for which proper notice was given. An optional notice may state that it is conditioned upon the deposit of moneys in an amount equal to the amount necessary to effect the redemption with the Registration Agent no later than the redemption date ("Conditional Redemption"). As long as DTC, or a successor Depository, is the registered owner of the Bonds, all redemption notices shall be mailed by the Registration Agent to DTC, or such successor Depository, as the registered owner of the Bonds, as and when above provided, and neither the County nor the Registration Agent shall be responsible for mailing notices of redemption to DTC Participants or Beneficial Owners. Failure of DTC, or any successor Depository, to provide notice to any DTC Participant or Beneficial Owner will not affect the validity of such redemption. The Registration Agent shall mail said notices as and when directed by the County pursuant to written instructions from an authorized representative of the County (other than for a mandatory sinking fund redemption, notices of which shall be given on the dates provided herein) given at least forty-five (45) days prior to the redemption date (unless a shorter notice period shall be satisfactory to the Registration Agent). From and after the redemption date, all Bonds called for redemption shall cease to bear interest if funds are available at the office of the Registration Agent for the payment thereof and if notice has been duly provided as set forth herein. In the case of a Conditional Redemption, the failure of the County to make funds available in part or in whole on or before the redemption date shall not constitute an event of default, and the Registration Agent shall give immediate notice to the Depository or the affected Bondholders that the redemption did not occur and that the Bonds called for redemption and not so paid remain outstanding.

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( e) The County Mayor is hereby authorized and directed to appoint the Registration Agentfor the Bonds and the Registration Agent, so appointed, is hereby authorized and directed to maintain Bond registration records with respect to the Bonds, to authenticate and deliver the Bonds as provided herein, either at original issuance or upon transfer, to effect transfers of the Bonds, to give all notices of redemption as required herein, to make all payments of principal and interest with respect to the Bonds as provided herein, to cancel and destroy Bonds which have been paid at maturity or upon earlier redemption or submitted for exchange or transfer, to furnish the County at least annually a certificate of destruction with respect to Bonds canceled and destroyed, and to furnish the County at least annually an audit confirmation of Bonds paid, Bonds outstanding and payments made with respect to interest on the Bonds. The County Mayor is hereby authorized to execute and the County Clerk is hereby authorized to attest such written agreement between the County and the Registration Agent as they shall deem necessary and proper with respect to the obligations, duties and rights of the Registration Agent. The payment of all reasonable fees and expenses of the Registration Agent for the discharge of its duties and obligations hereunder or under any such agreement is hereby authorized and directed.

(f) The Bonds shall be payable, both principal and interest, in lawful money of the UnitedStates of America at the main office of the Registration Agent. The Registration Agent shall make all interest payments with respect to the Bonds by check or draft on each interest payment date directly to the registered owners as shown on the Bond registration records maintained by the Registration Agent as of the close of business on the fifteenth day of the month next preceding the interest payment date (the "Regular Record Date") by depositing said payment in the United States mail, postage prepaid, addressed to such owners at their addresses shown on said Bond registration records, without, except for final payment, the presentation or surrender of such registered Bonds, and all such payments shall discharge the obligations of the County in respect of such Bonds to the extent of the payments so made. Payment of principal of and premium, if any, on the Bonds shall be made upon presentation and surrender of such Bonds to the Registration Agent as the same shall become due and payable. All rates of interest specified herein shall be computed on the basis of a three hundred sixty (360) day year composed of twelve (12) months of thirty (30) days each. In the event the Bonds are no longer registered in the name of DTC, or a successor Depository, if requested by the Owner of at least $1,000,000 in aggregate principal amount of the Bonds, payment of interest on such Bonds shall be paid by wire transfer to a bank within the continental United States or deposited to a designated account if such account is maintained with the Registration Agent and written notice of any such election and designated account is given to the Registration Agent prior to the record date.

(g) Any interest on any Bond that is payable but is not punctually paid or duly provided foron any interest payment date (hereinafter "Defaulted Interest") shall forthwith cease to be payable to the registered owner on the relevant Regular Record Date; and, in lieu thereof, such Defaulted Interest shall be paid by the County to the persons in whose names the Bonds are registered at the close of business on a date (the "Special Record Date") for the payment of such Defaulted Interest, which shall be fixed in the following manner: the County shall notify the Registration Agent in writing of the amount of Defaulted Interest proposed to be paid on each Bond and the date of the proposed payment, and at the same time the County shall deposit with the Registration Agent an amount of money equal to the aggregate amount proposed to be paid in respect of such Defaulted Interest or shall make arrangements satisfactory to the Registration Agent for such deposit prior to the date of the proposed payment, such money when deposited to be held in trust for the benefit of the persons entitled to such Defaulted Interest as in this Section provided. Thereupon, not less than ten (10) days after the receipt by the Registration Agent of the notice of the proposed payment, the Registration Agent shall fix a Special Record Date for the payment of such Defaulted Interest which Date shall be not more than fifteen (15) nor less than ten (10) days prior to the date of the proposed payment to the registered owners. The Registration Agent shall promptly notify the County of such Special Record Date and, in the name and at the expense of the County, not less than ten (10) days prior to such Special Record Date, shall cause notice of the proposed payment of such

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Defaulted Interest and the Special Record Date therefor to be mailed, first class postage prepaid, to each registered owner at the address thereof as it appears in the Bond registration records maintained by the Registration Agent as of the date of such notice. Nothing contained in this Section or in the Bonds shall impair any statutory or other rights in law or in equity of any registered owner arising as a result of the failure of the County to punctually pay or duly provide for the payment of principal of, premium, if any, and interest on the Bonds when due.

(h) The Bonds are transferable only by presentation to the Registration Agent by theregistered owner, or his legal representative duly authorized in writing, of the registered Bond(s) to be transferred with the form of assignment on the reverse side thereof completed in full and signed with the name of the registered owner as it appears upon the face of the Bond(s) accompanied by appropriate documentation necessary to prove the legal capacity of any legal representative of the registered owner. Upon receipt of the Bond(s) in such form and with such documentation, if any, the Registration Agent shall issue a new Bond or the Bond to the assignee(s) in $5,000 denominations, or integral multiples thereof, as requested by the registered owner requesting transfer. The Registration Agent shall not be required to transfer or exchange any Bond during the period commencing on a Regular or Special Record Date and ending on the corresponding interest payment date of such Bond, nor to transfer or exchange any Bond after the notice calling such Bond for redemption has been made, nor to transfer or exchange any Bond during the period following the receipt of instructions from the County to call such Bond for redemption; provided, the Registration Agent, at its option, may make transfers after any of said dates. No charge shall be made to any registered owner for the privilege of transferring any Bond, provided that any transfer tax relating to such transaction shall be paid by the registered owner requesting transfer. The person in whose name any Bond shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes and neither the County nor the Registration Agent shall be affected by any notice to the contrary whether or not any payments due on the Bonds shall be overdue. The Bonds, upon surrender to the Registration Agent, may, at the option of the registered owner, be exchanged for an equal aggregate principal amount of the Bonds of the same maturity in any authorized denomination or denominations.

(i) The Bonds shall be executed in such manner as may be prescribed by applicable law, inthe name, and on behalf, of the County with the manual or facsimile signature of the County Mayor and with the official seal, or a facsimile thereof, of the County impressed or imprinted thereon and attested by the manual or facsimile signature of the County Clerk.

(j) Except as otherwise provided in this resolution, the Bonds shall be registered in the name of Cede & Co., as nominee of OTC, which will act as securities depository for the Bonds. References in this Section to a Bond or the Bonds shall be construed to mean the Bond or the Bonds that are held under the Book-Entry System. One Bond for each maturity shall be issued to OTC and immobilized in its custody. A Book-Entry System shall be employed, evidencing ownership of the Bonds in authorized denominations, with transfers of beneficial ownership effected on the records of OTC and the OTC Participants pursuant to rules and procedures established by OTC.

Each OTC Participant shall be credited in the records of OTC with the amount of such OTC Participant's interest in the Bonds. Beneficial ownership interests in the Bonds may be purchased by or through OTC Participants. The holders of these beneficial ownership interests are hereinafter referred to as the "Beneficial Owners." The Beneficial Owners shall not receive the Bonds representing their beneficial ownership interests. The ownership interests of each Beneficial Owner shall be recorded through the records of the OTC Participant from which such Beneficial Owner purchased its Bonds. Transfers of ownership interests in the Bonds shall be accomplished by book entries made by OTC and, in tum, by OTC Participants acting on behalf of Beneficial Owners. SO LONG AS CEDE & CO., AS NOMINEE FOR OTC, IS THE REGISTERED OWNER OF THE BONDS, THE REGISTRATION

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AGENT SHALL TREAT CEDE & CO., AS THE ONLY HOLDER OF THE BONDS FOR ALL PURPOSES UNDER THIS RESOLUTION, INCLUDING RECEIPT OF ALL PRINCIPAL OF, PREMIUM, IF ANY, AND INTEREST ON THE BONDS, RECEIPT OF NOTICES, VOTING AND REQUESTING OR DIRECTING THE REGISTRATION AGENT TO TAKE OR NOT TO TAKE, OR CONSENTING TO, CERTAIN ACTIONS UNDER THIS RESOLUTION.

Payments of principal, interest, and redemption premium, if any, with respect to the Bonds, so long as DTC is the only owner of the Bonds, shall be paid by the Registration Agent directly to DTC or its nominee, Cede & Co. as provided in the Letter of Representation relating to the Bonds from the County and the Registration Agent to DTC (the "Letter of Representation"). DTC shall remit such payments to DTC Participants, and such payments thereafter shall be paid by DTC Participants to the Beneficial Owners. The County and the Registration Agent shall not be responsible or liable for payment by DTC or DTC Participants, for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC or DTC Participants.

In the event that (I) DTC determines not to continue to act as securities depository for the Bonds or (2) the County determines that the continuation of the Book-Entry System of evidence and transfer of ownership of the Bonds would adversely affect their interests or the interests of the Beneficial Owners of the Bonds, the County shall discontinue the Book-Entry System with DTC. If the County fails to identify another qualified securities depository to replace DTC, the County shall cause the Registration Agent to authenticate and deliver replacement Bonds in the form of fully registered Bonds to each Beneficial Owner.

THE COUNTY AND THE REGISTRATION AGENT SHALL NOT HA VE ANY RESPONSIBILITY OR OBLIGATIONS TO ANY DTC PARTICIPANT OR ANY BENEFICIAL OWNER WITH RESPECT TO (i) THE BONDS; (ii) THE ACCURACY OF ANY RECORDS MAINTAINED BY DTC OR ANY DTC PARTICIPANT; (iii) THE PAYMENT BY DTC OR ANY DTC PARTICIPANT OF ANY AMOUNT DUE TO ANY BENEFICIAL OWNER IN RESPECT OF THE PRINCIPAL OF AND INTEREST ON THE BONDS; (iv) THE DELIVERY OR TIMELINESS OF DELIVERY BY DTC OR ANY DTC PARTICIPANT OF ANY NOTICE DUE TO ANY BENEFICIAL OWNER THAT IS REQUIRED OR PERMITTED UNDER THE TERMS OF nns RESOLUTION TO BE GIVEN TO BENEFICIAL OWNERS, (v} THE SELECTION OF BENEFICIAL OWNERS TO RECEIVE PAYMENTS IN THE EVENT OF ANY PARTIAL REDEMPTION OF THE BONDS; OR (vi) ANY CONSENT GIVEN OR OTHER ACTION TAKEN BY DTC, OR ITS NOMINEE, CEDE &CO., AS OWNER.

If the Bonds are sold to a single purchaser that certifies that it does not intend to re-offer the Bonds to the public, then the Registration Agent may deliver fully registered Bonds to the purchaser without utilizing the Book-Entry System and the form of the Bond in Section 6 hereof shall be so conformed.

(k) The Registration Agent is hereby authorized to take such action as may be necessaryfrom time to time to qualify and maintain the Bonds for deposit with DTC, including but not limited to, wire transfers of interest and principal payments with respect to the Bonds, utilization of electronic bookentry data received from DTC in place of actual delivery of Bonds and provision of notices with respect to Bonds registered by DTC (or any of its designees identified to the Registration Agent) by overnight delivery, courier service, telegram, telecopy or other similar means of communication. No such arrangements with DTC may adversely affect the interest of any of the owners of the Bonds, provided, however, that the Registration Agent shall not be liable with respect to any such arrangements it may make pursuant to this section.

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(l) The Registration Agent is hereby authorized to authenticate and deliver the Bonds to theoriginal purchaser, upon receipt by the County of the proceeds of the sale thereof and to authenticate and deliver Bonds in exchange for Bonds of the same principal amount delivered for transfer upon receipt of the Bond(s) to be transferred in proper form with proper documentation as hereinabove described. The Bonds shall not be valid for any purpose unless authenticated by the Registration Agent by the manual signature of an officer thereof on the certificate set forth herein on the Bond form.

(m) In case any Bond shall become mutilated, or be lost, stolen, or destroyed, the County, inits discretion, shall issue, and the Registration Agent, upon written direction from the County, shall authenticate and deliver, a new Bond of like tenor, amount, maturity and date, in exchange and substitution for, and upon the cancellation of, the mutilated Bond, or in lieu of and in substitution for such lost, stolen or destroyed Bond, or if any such Bond shall have matured or shall be about to mature, instead of issuing a substituted Bond the County may pay or authorize payment of such Bond without surrender thereof. In every case the applicant shall furnish evidence satisfactory to the County and the Registration Agent of the destruction, theft or loss of such Bond, and indemnity satisfactory to the County and the Registration Agent; and the County may charge the applicant for the issue of such new Bond an amount sufficient to reimburse the County for the expense incurred by it in the issue thereof.

Section 5. Source of Payment. The Bonds shall be secured by and payable from unlimited ad valorem taxes to be levied on all taxable property within the County. For the prompt payment of principal of, premium, if any, and interest on the Bonds, the full faith and credit of the County are hereby irrevocably pledged. The Bonds shall be additionally payable from any amounts paid to the County from the Resource Authority or the Cities pursuant to the terms of the Intergovernmental Agreement.

Section 6. Form of Bonds. The Bonds shall be in substantially the following form, the omissions to be appropriately completed when the Bonds are prepared and delivered:

REGISTERED Number __ _

Interest Rate:

Registered Owner:

Principal Amount:

(Form of Face of Bond)

UNITED STATES OF AMERICA STATE OF TENNESSEE COUNTY OF SUMNER

GENERAL OBLIGATION BOND, SERIES 2021

Maturity Date:

CEDE&CO.

Date of Bond: ___ _,2021

REGISTERED

$ ___ _

CUSIP No.:

FOR VALUE RECEIVED, Sumner County, Tennessee (the "County") hereby promises to pay to the registered owner hereof, hereinabove named, or registered assigns, in the manner hereinafter provided, the principal amount hereinabove set forth on the maturity date hereinabove set forth [(or upon earlier redemption as set forth herein)], and to pay interest (computed on the basis of a 360-day year of twelve 30-day months) on said principal amount at the annual rate of interest hereinabove set forth from the date hereof until said maturity date [ or redemption date,] said interest being payable on [June l , 2022], and semi-annually thereafter on the first day of June and December in each year until this Bond matures [ or is redeemed]. Both principal hereof and interest hereon are payable in lawful money of the United

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States of America at the designated corporate trust office of ____ __. as registration and paying agent (the "Registration Agent"). The Registration Agent shall make all interest payments with respect to this Bond on each interest payment date to the registered owner hereof shown on the Bond registration records maintained by the Registration Agent as of the close of business on the fifteenth day of the month next preceding the interest payment date (the "Regular Record Date") by check or draft mailed to such owner at such owner's address shown on said Bond registration records, without, except for final payment, the presentation or surrender of this Bond, and all such payments shall discharge the obligations of the County to the extent of the payments so made. Any such interest not so punctually paid or duly provided for on any interest payment date shall forthwith cease to be payable to the registered owner on the relevant Regular Record Date; and, in lieu thereof, such defaulted interest shall be payable to the person in whose name this Bond is registered at the close of business on the date (the "Special Record Date") for payment of such defaulted interest to be fixed by the Registration Agent, notice of which shall be given to the owners of the Bonds of the issue of which this Bond is one not less than ten ( 10) days prior to such Special Record Date. Payment of principal of [ and premium, if any,] on this Bond shall be made when due upon presentation and surrender of this Bond to the Registration Agent.

Except as otherwise provided herein or in the Resolution, as hereinafter defined, this Bond shall be registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York ("OTC"), which will act as securities depository for the Bonds of the series of which this Bond is one. One Bond for each maturity of the Bonds shall be issued to OTC and immobilized in its custody, or a custodian of OTC. The Registrar is a custodian and agent for OTC and the Bonds will be immobilized in its custody. A book-entry system shall be employed, evidencing ownership of the Bonds in $5,000 denominations, or multiples thereof, with transfers of beneficial ownership affected on the records of OTC and the OTC Participants, as defined in the Resolution, pursuant to rules and procedures established by OTC. So long as Cede & Co., as nominee for OTC, is the registered owner of the Bonds, the County and the Registration Agent shall treat Cede & Co., as the only owner of the Bonds for all purposes under the Resolution, including receipt of all principal and maturity amounts of [, premium, if any,] and interest on the Bonds, receipt of notices, voting and requesting or taking or not taking, or consenting to, certain actions hereunder. Payments of principal[, and] interest, [and redemption premium, if any,] with respect to the Bonds, so long as OTC is the only owner of the Bonds, shall be paid directly to OTC or its nominee, Cede & Co. OTC shall remit such payments to OTC Participants, and such payments thereafter shall be paid by OTC Participants to the Beneficial Owners, as defined in the Resolution. Neither the County nor the Registration Agent shall be responsible or liable for payment by OTC or OTC Participants, for sending transaction statements or for maintaining, supervising or reviewing records maintained by OTC or OTC Participants. In the event that (I) OTC determines not to continue to act as securities depository for the Bonds or (2) the County determines that the continuation of the book-entry system of evidence and transfer of ownership of the Bonds would adversely affect its interests or the interests of the Beneficial Owners of the Bonds, the County may discontinue the book-entry system with OTC. If the County fails to identify another qualified securities depository to replace OTC, the County shall cause the Registration Agent to authenticate and deliver replacement Bonds in the form of fully registered Bonds to each Beneficial Owner. Neither the County nor the Registration Agent shall have any responsibility or obligations to any OTC Participant or any Beneficial Owner with respect to (i) the Bonds; (ii) the accuracy of any records maintained by OTC or any DTC Participant; (iii) the payment by OTC or any OTC Participant of any amount due to any Beneficial Owner in respect of the principal or maturity amounts of and interest on the Bonds; (iv) the delivery or timeliness of delivery by OTC or any OTC Participant of any notice due to any Beneficial Owner that is required or permitted under the terms of the Resolution to be given to Beneficial Owners, (v) the selection of Beneficial Owners to receive payments in the event of any partial redemption of the Bonds; or (vi) any consent given or other action taken by OTC, or its nominee, Cede & Co., as owner.

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[Bonds of the issue of which this Bond is one shall be subject to redemption prior to maturity at the option of the County on [December 1, 2031] and thereafter, as a whole or in part at any time at the redemption price of par plus accrued interest to the redemption date.

If less than all the Bonds shall be called for redemption, the maturities to be redeemed shall be designated by the Board of County Commissioners. If less than all the principal amount of the Bonds of a maturity shall be called for redemption, the interests within the maturity to be redeemed shall be selected as follows:

(i) if the Bonds are being held under a Book-Entry System by OTC, or a successorDepository, the amount of the interest of each OTC Participant in the Bonds to be redeemed shall be determined by OTC, or such successor Depository, by lot or such other manner as OTC, or such successor Depository, shall determine; or

(ii) if the Bonds are not being held under a Book-Entry System by OTC, or a successorDepository, the Bonds within the maturity to be redeemed shall be selected by the Registration Agent by lot or such other random manner as the Registration Agent in its discretion shall determine.

Subject to the credit hereinafter provided, the County shall redeem Bonds maturing ___________________ on the redemption dates set forth below opposite the maturity dates, in aggregate principal amounts equal to the respective dollar amounts set forth below opposite the respective redemption dates at a price of par plus accrued interest thereon to the date of redemption. OTC, as securities depository for the series of Bonds of which this Bond is one, or such Person as shall then be serving as the securities depository for the Bonds, shall determine the interest of each Participant in the Bonds to be redeemed using its procedures generally in use at that time. If OTC, or another securities depository is no longer serving as securities depository for the Bonds, the Bonds to be redeemed within a maturity shall be selected by the Registration Agent by lot or such other random manner as the Registration Agent in its discretion shall select. The dates of redemption and principal amount of Bonds to be redeemed on said dates are as follows:

Final Maturity

*Final Maturity

Redemption Date

Principal Amount of Bonds

Redeemed

At its option, to be exercised on or before the forty-fifth (45th) day next preceding any such redemption date, the County may (i) deliver to the Registration Agent for cancellation Bonds to be redeemed, in any aggregate principal amount desired, and/or (ii) receive a credit in respect of its redemption obligation under this mandatory redemption provision for any Bonds of the maturity to be redeemed which prior to said date have been purchased or redeemed ( otherwise than through the operation of this mandatory sinking fund redemption provision) and canceled by the Registration Agent and not theretofore applied as a credit against any redemption obligation under this mandatory sinking fund provision. Each Bond so delivered or previously purchased or redeemed shall be credited by the Registration Agent at 100% of the principal amount thereof on the obligation of the County on such payment date and any excess shall be credited on future redemption obligations in chronological order, and the principal amount of Bonds to be redeemed by operation of this mandatory sinking fund provision

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shall be accordingly reduced. The County shall on or before the forty-fifth (45th) day next preceding each payment date furnish the Registration Agent with its certificate indicating whether or not and to what extent the provisions of clauses (i) and (ii) of this subsection are to be availed of with respect to such payment and confirm that funds for the balance of the next succeeding prescribed payment will be paid on or before the next succeeding payment date.]

Notice of call for redemption[, whether optional or mandatory,] shall be given by the Registration Agent not less than thirty (30) nor more than sixty (60) days prior to the date fixed for redemption by sending an appropriate notice to the registered owners of the Bonds to be redeemed by first-class mail, postage prepaid, at the addresses shown on the Bond registration records of the Registration Agent as of the date of the notice; but neither failure to mail such notice nor any such defect in any such notice so mailed shall affect the sufficiency of the proceedings for the redemption of any of the Bonds for which proper notice was given. An optional redemption notice may state that it is conditioned upon the deposit of moneys in an amount equal to the amount necessary to affect the redemption with the Registration Agent no later than the redemption date ("Conditional Redemption"). As long as OTC, or a successor Depository, is the registered owner of the Bonds, all redemption notices shall be mailed by the Registration Agent to OTC, or such successor Depository, as the registered owner of the Bonds, as and when above provided, and neither the County nor the Registration Agent shall be responsible for mailing notices of redemption to OTC Participants or Beneficial Owners. Failure of OTC, or any successor Depository, to provide notice to any OTC Participant will not affect the validity of such redemption. From and after any redemption date, all Bonds called for redemption shall cease to bear interest if funds are available at the office of the Registration Agent for the payment thereof and if notice has been duly provided as set forth in the Resolution, as hereafter defined.] In the case of a Conditional Redemption, the failure of the County to make funds available in part or in whole on or before the redemption date shall not constitute an event of default, and the Registration Agent shall give immediate notice to the Depository or the affected Bondholders that the redemption did not occur and that the Bonds called for redemption and not so paid remain outstanding.

This Bond is transferable by the registered owner hereof in person or by such owner's attorney duly authorized in writing at the designated corporate trust office of the Registration Agent set forth above, but only in the manner, subject to limitations and upon payment of the charges provided in the Resolution, as hereafter defined, and upon surrender and cancellation of this Bond. Upon such transfer a new Bond or Bonds of authorized denominations of the same maturity and interest rate for the same aggregate principal amount will be issued to the transferee in exchange therefor. The person in whose name this Bond is registered shall be deemed and regarded as the absolute owner thereof for all purposes and neither the County nor the Registration Agent shall be affected by any notice to the contrary whether or not any payments due on the Bond shall be overdue. Bonds, upon surrender to the Registration Agent, may, at the option of the registered owner thereof, be exchanged for an equal aggregate principal amount of the Bonds of the same maturity in authorized denomination or denominations, upon the terms set forth in the Resolution. The Registration Agent shall not be required to transfer or exchange any Bond during the period commencing on a Regular Record Date or Special Record Date and ending on the corresponding interest payment date of such Bond[, nor to transfer or exchange any Bond after the notice calling such Bond for redemption has been made, nor during a period following the receipt of instructions from the County to call such Bond for redemption].

This Bond is one of a total authorized issue aggregating $ _____ and issued by the County for the purpose of providing funds necessary to finance the (i) expansion, improvement and equipping of the waste transfer facilities operated by the Resource Authority of Swnner County; (ii) the acquisition of all related real and personal property; (iii) payment of legal, fiscal, administrative, architectural and engineering costs incident to any or all of the foregoing; (iv) [reimbursement to the appropriate fund of the County for prior expenditures for the foregoing costs;] and (v) payment of costs incident to the

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issuance and sale of the Bonds of which this Bond is one, pursuant to Sections 9-21-101 et �-, Tennessee Code Annotated, as amended, and pursuant to a resolution duly adopted by the Board of County Commissioners of the County on ____ _, 2021 (the "Resolution").

This Bond is secured by and payable from unlimited ad valorem taxes to be levied on all taxable property within the County. For the prompt payment of principal of, [premium, if any,] and interest on this Bond, the full faith and credit of the County are irrevocably pledged.

This Bond and the income therefrom are exempt from all present state, county and municipal taxes in Tennessee except (a) Tennessee excise taxes on interest on the Bond during the period the Bond is held or beneficially owned by any organization or entity, other than a sole proprietorship or general partnership, doing business in the State of Tennessee, and (b) Tennessee franchise taxes by reason of the inclusion of the book value of the Bond in the Tennessee franchise tax base of any organization or entity, other than a sole proprietorship or general partnership, doing business in the State of Tennessee.

It is hereby certified, recited, and declared that all acts, conditions and things required to exist, happen and be performed precedent to and in the issuance of this Bond exist, have happened and have been performed in due time, form and manner as required by law, and that the amount of this Bond, together with all other indebtedness of the County, does not exceed any limitation prescribed by the constitution and statutes of the State of Tennessee.

IN WITNESS WHEREOF, the County has caused this Bond to be signed by its County Mayor and attested by its County Clerk under the corporate seal of the County, all as of the date hereinabove set forth.

(SEAL)

ATTESTED:

County Clerk

Transferable and payable at the designated corporate trust office of:

Date of Registration: _______ _

SUMNER COUNTY

BY: _________________ _ County Mayor

This Bond is one of the issue of Bonds issued pursuant to the Resolution hereinabove described.

Registration Agent

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By: ______________ _ Authorized Representative

FORM OF ASSIGNMENT

FOR VALUE RECEIVED, the undersigned sells, assigns, and transfers unto whose address is (Please

insert Social Security or Federal Tax Identification Number _____ __, the within Bond of Sumner County, Tennessee, and does hereby irrevocably constitute and appoint ________ _, attorney, to transfer the said Bond on the records kept for registration thereof with full power of substitution in the premises.

Dated: -----

Signature guaranteed:

NOTICE: Signature(s) must be guaranteed by a member firm of a Medallion Program acceptable to the Registration Agent.

NOTICE: The signature to this assignment must correspond with the name of the registered owner as it appears on the face of the within Bond in every particular, without alteration or enlargement or any change whatsoever.

[End of Bond Form]

Section 7. Levy of Tax. The County, through its Governing Body, shall annually levy and collect a tax upon all taxable property within the County, in addition to all other taxes authorized by law, sufficient to pay principal of, premium, if any, and interest on the Bonds when due, and for that purpose there is hereby levied a direct annual tax in such amount as may be found necessary each year to pay principal of, premium, if any, and interest coming due on the Bonds in said year. Principal, premium, if any, and interest falling due at any time when there are insufficient funds from this tax levy on hand shall be paid from the current funds of the County and reimbursement therefor shall be made out of the taxes hereby provided to be levied when the same shall have been collected. The tax herein provided may be reduced to the extent of any appropriations from other funds, taxes and revenues of the County to the payment of debt service on the Bonds, including any payments made to the County pursuant to the Intergovernmental Agreement.

Section 8. Sale of Bonds. (a) The Bonds shall be offered for public sale, in one or more series, as required by law at a price of not less than ninety-nine percent (99.00%) of par exclusive of original issue discount, and accrued interest, if any, as a whole or in part, from time to time, as shall be determined by the County Mayor and the Director of Finance, in consultation with the Municipal Advisor. The Bonds shall be sold at public sale by physical delivery of bids or by electronic bidding by means of an Internet bidding service as shall be determined by the County Mayor in consultation with the Municipal

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Advisor. The County Mayor is authorized to award the Bonds to the bidder whose bid results in the lowest true interest cost to the County, provided the rate or rates on none of the Bonds exceeds the maximum interest rate or rates permitted by applicable law. The award of the Bonds by the County Mayor to the lowest bidder shall be binding on the County, and no further action of the Governing Body with respect thereto shall be required.

(b) The County Mayor, in consultation with the Municipal Advisor and the Director ofFinance of the County, is further authorized with respect to the Bonds, or any series thereof:

(I) the Bonds;

change the dated date of the Bonds, to a date other than the date of issuance of

(2) to designate the Bonds, or any series thereof, to a designation other than "GeneralObligation Bonds" and to specify the series designation of the Bonds, or any series thereof;

(3) in order to facilitate the sale of the Bonds in a manner that is in the best interestof the County, to cause to be sold less than the principal amount authorized herein;

(4) change the first interest payment date on the Bonds, provided that such date isnot later than twelve months from the dated date of such series of Bonds;

(5) adjust the principal and interest payment dates and the maturity amounts of theBonds (including, but not limited to establishing the date and year of the first principal payment date), or any series thereof, provided that (A) the total principal amount of all series of the Bonds does not exceed the total amount of Bonds authorized herein; and (B) the final maturity date of each series shall not exceed the twenty-sixth fiscal year following the fiscal year of such series;

(6) adjust or remove the County's optional redemption provisions of the Bondsincluding, but limited to, making the Bonds non-callable or making the first optional redemption date earlier than set forth herein, provided that the premium amount to be paid on Bonds or any series thereof does not exceed two percent (2%) of the principal amount thereof; and

(7) sell the Bonds, or any series thereof, or any maturities thereof as Term Bondswith mandatory redemption requirements corresponding to the maturities set forth herein.

(b) The County Mayor, in consultation with the Municipal Advisor and the Director ofFinance of the County, is authorized to sell the Bonds, or any series thereof, simultaneously with any other bonds or notes authorized by resolution or resolutions of the Governing Body. The County Mayor, in consultation with the Municipal Advisor and the Director of Finance of the County, is further authorized to sell the Bonds, or any series thereof, as a single issue of bonds with any other bonds with substantially similar terms authorized by resolution or resolutions of the Governing Body, in one or more series as he shall deem to be advantageous to the County and in doing so, the County Mayor is authorized to change the designation of the Bonds to a designation other than "General Obligation Bonds"; provided, however, that the total aggregate principal amount of combined bonds to be sold does not exceed the total aggregate principal amount of Bonds authorized by this resolution or bonds authorized by any other resolution or resolutions adopted by the Governing Body.

( c) The form of the Bond set forth in Section 6 hereof, shall be conformed to reflect anychanges made pursuant to this Section 8 hereof.

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(d) If permitted in the notice of sale for the Bonds, or any series thereof: (i) the successfulbidder may request that the Bonds, or any such series thereof, be issued in the form of fully registered certificated Bonds in the name of the successful bidder or as directed by the successful bidder, in lieu of registration using the Book-Entry System, and (ii) the successful bidder may assign its right to purchase the Bonds, or any series thereof, to a third party provided, however, that upon such assignment, the successful bidder shall remain obligated to perform all obligations relating to the purchase of the Bonds as the successful bidder, including the delivery of a good faith deposit, the execution of required documents and the payment of the purchase price, if such successful bidder's assignee does not perform any of such obligations.

(e) The County Mayor and County Clerk are authorized to cause the Bonds, in book-entryform (except as otherwise permitted herein), to be authenticated and delivered by the Registration Agent to the successful bidder and to execute, publish, and deliver all certificates and documents, including an official statement and closing certificates, as they shall deem necessary in connection with the sale and delivery of the Bonds. The County Mayor is hereby authorized to enter into a contract with the Municipal Advisor, for financial advisory services in connection with the sale of the Bonds and to enter into a contract with Bass, Berry & Sims PLC to serve as bond counsel in connection with the Bonds in substantially the form attached hereto as Exhibit C.

Section 9. Disposition of Bond Proceeds. The proceeds of the sale of the Bonds shall be paid to the County Trustee to be deposited with a financial institution regulated by the Federal Deposit Insurance Corporation or similar or successor federal agency in a special fund known as the Resource Authority Construction Fund (the "Construction Fund"), or such other designation as shall be determined by the County Mayor or the Director of Finance to be kept separate and apart from all other funds of the County. The funds in the Construction Fund shall be disbursed to the Resource Authority solely to pay the costs of the Projects (or reimburse the County or the Resource Authority for the prior payment thereof), including necessary legal, accounting, engineering, architectural and fiscal expenses, printing, engraving, advertising and similar expenses, administrative and clerical costs, rating agency fees, Registration Agent fees, bond insurance premiums (if any) and other necessary miscellaneous expenses incurred in connection with the Projects, and the costs of issuance and sale of the Bonds. Notwithstanding the foregoing, costs of issuance of the Bonds may be withheld from the good faith deposit or purchase price of the Bonds and paid to the Municipal Advisor to be used to pay costs of issuance of the Bonds. Moneys in the Construction Fund shall be invested as directed by the County Trustee in such investments as shall be permitted by applicable law. Earnings from such investments shall be (i) deposited to the Construction Fund to reimburse the Construction Fund for any costs of issuance paid related to the issuance of the Bonds; (ii) deposited to the Construction Fund to the extent needed for the Projects; and/or (iii) transferred to the County's debt service fund, as determined by the Director of Finance and to the extent permitted by applicable law. To the extent permitted by applicable law, after completion of the Projects, any funds remaining in the Construction Fund, including earnings from such investments, shall be deposited to the County's debt service fund.

(c) In accordance with state law, the various department heads responsible for the fund orfunds receiving and disbursing funds are hereby authorized to amend the budget of the proper fund or funds for the receipt of proceeds from the issuance of the obligations authorized by this resolution including bond proceeds, accrued interest, reoffering premium and other receipts from this transaction. The department heads responsible for the fund or funds are further authorized to amend the proper budgets to reflect the appropriations and expenditures of the receipts authorized by this resolution.

Section l 0. Official Statement. The County Mayor, the County Clerk and the Director of Finance, or any of them, working with the Municipal Advisor, are hereby authorized and directed to provide for the preparation and distribution, which may include electronic distribution, of a Preliminary

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Official Statement describing the Bonds. After bids have been received and the Bonds have been awarded, the Mayor, the County Clerk and the Director of Finance, or any of them, shall make such completions, omissions, insertions and changes in the Preliminary Official Statement not inconsistent with this resolution as are necessary or desirable to complete it as a final Official Statement for purposes of Rule 15c2-12(e)(3) of the Securities and Exchange Commission. The County Mayor, the County Clerk and the Director of Finance, or any of them, shall arrange for the delivery to the successful bidder on the Bonds of a reasonable number of copies of the Official Statement within seven (7) business days after the Bonds have been awarded for delivery, by the successful bidder on the Bonds, to each potential investor requesting a copy of the Official Statement and to each person to whom such bidder and members of his bidding group initially sell the Bonds.

The County Mayor, the County Clerk and the Director of Finance, or any of them, are authorized, on behalf of the County, to deem the Preliminary Official Statement and the Official Statement in final form, each to be final as of its date within the meaning of Rule 15c2-12(b)(l ), except for the omission in the Preliminary Official Statement of certain pricing and other information allowed to be omitted pursuant to such Rule l 5c2- l 2(b )(I). The distribution of the Preliminary Official Statement and the Official Statement in final form shall be conclusive evidence that each has been deemed in final form as of its date by the County except for the omission in the Preliminary Official Statement of such pricing and other information.

No final Official Statement shall be required if the Bonds are sold to a purchaser that certifies that it does not intend to re-offer the Bonds to the public.

Section 11. Tax Matters. The County recognizes that the purchasers and owners of each series of the Bonds will have accepted them on, and paid therefor a price that reflects, the understanding that interest thereon is excludable from gross income for purposes of federal income taxation under laws in force on the date of delivery of such Bonds. In this connection, the County agrees that it shall take no action which may cause the interest on any Bonds to be included in gross income for federal income taxation. It is the reasonable expectation of the Governing Body of the County that the proceeds of the Bonds will not be used in a manner which will cause the Bonds to be "arbitrage bonds" within the meaning of Section 148 of the Code, and to this end the said proceeds of each series of the Bonds and other related funds established for the purposes herein set out shall be used and spent expeditiously for the purposes described herein. The Governing Body further covenants and represents that in the event it shall be required by Section 148(f) of the Code to pay any investment proceeds of the Bonds to the United States government, it will make such payments as and when required by said Section 148(f) and will take such other actions as shall be necessary or permitted to prevent the interest on the Bonds from becoming taxable. The County Mayor, the County Clerk and the Director of Finance, or any of them, are authorized and directed to make such certifications in this regard in connection with the sale of the Bonds as either or both shall deem appropriate, and such certifications shall constitute a representation and certification of the County. Following the issuance of the Bonds, the Director of Finance is directed to administer the County's Federal Tax Compliance Policies and Procedures with respect to the Bonds.

Section 12. Discharge and Satisfaction of Bonds. If the County shall pay and discharge the indebtedness evidenced by any of the Bonds in any one or more of the following ways, to wit:

(a) By paying or causing to be paid, by deposit of sufficient funds as and when required withthe Registration Agent, the principal of and interest on such Bonds as and when the same become due and payable;

(b) By depositing or causing to be deposited with any trust company or financial institutionwhose deposits are insured by the Federal Deposit Insurance Corporation or similar federal agency and

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which has trust powers (an "Agent"; which Agent may be the Registration Agent) in trust or escrow, on or before the date of maturity or redemption, sufficient money or Federal Obligations, as hereafter defined, the principal of and interest on which, when due and payable, will provide sufficient moneys to pay or redeem such Bonds and to pay interest thereon when due until the maturity or redemption date (provided, if such Bonds are to be redeemed prior to maturity thereof, proper notice of such redemption shall have been given or adequate provision shall have been made for the giving of such notice);

(c) By delivering such Bonds to the Registration Agent, for cancellation by it;

and if the County shall also pay or cause to be paid all other sums payable hereunder by the County with respect to such Bonds, or make adequate provision therefor, and by resolution of the Governing Body instruct any such Escrow Agent to pay amounts when and as required to the Registration Agent for the payment of principal of and interest on such Bonds when due, then and in that case the indebtedness evidenced by such Bonds shall be discharged and satisfied and all covenants, agreements and obligations of the County to the holders of such Bonds shall be fully discharged and satisfied and shall thereupon cease, terminate and become void.

If the County shall pay and discharge the indebtedness evidenced by any of the Bonds in the manner provided in either clause (a) or clause {b) above, then the registered owners thereof shall thereafter be entitled only to payment out of the money or Federal Obligations deposited as aforesaid.

Except as otherwise provided in this Section, neither Federal Obligations nor moneys deposited with the Registration Agent pursuant to this Section nor principal or interest payments on any such Federal Obligations shall be withdrawn or used for any purpose other than, and shall be held in trust for, the payment of the principal, premium, if any, and interest on said Bonds; provided that any cash received from such principal or interest payments on such Federal Obligations deposited with the Registration Agent, (A) to the extent such cash will not be required at any time for such purpose, shall be paid over to the County as received by the Registration Agent and (B) to the extent such cash will be required for such purpose at a later date, shall, to the extent practicable, be reinvested in Federal Obligations maturing at times and in amounts sufficient to pay when due the principal, premium, if any, and interest to become due on said Bonds on or prior to such redemption date or maturity date thereof, as the case may be, and interest earned from such reinvestments shall be paid over to the County, as received by the Registration Agent. For the purposes of this Section, Federal Obligations shall mean direct obligations of, or obligations, the principal of and interest on which are guaranteed by, the United States of America which bonds or other obligations shall not be subject to redemption prior to their maturity other than at the option of the registered owner thereof.

Section 13. Qualified Tax-Exempt Obligations. The County Mayor is hereby authorized to designate any series of the Bonds as "qualified tax-exempt obligations," within the meaning of Section 265 of the Internal Revenue Code of 1986, as amended, to the extent the Bonds may be so designated.

Section 14. Continuing Disclosure. The County hereby covenants and agrees that it will provide annual financial information and material event notices if and as required by Rule 15c2-12 of the Securities Exchange Commission for the Bonds. The County Mayor is authorized to execute at the Closing of the sale of the Bonds, an agreement for the benefit of and enforceable by the owners of the Bonds specifying the details of the financial information and material event notices to be provided and its obligations relating thereto, if any. Failure of the County to comply with the undertaking herein described and to be detailed in said closing agreement, shall not be a default hereunder, but any such failure shall entitle the owner or owners of any of the Bonds to take such actions and to initiate such proceedings as shall be necessary and appropriate to cause the County to comply with their undertaking as set forth herein and in said agreement, including the remedies of mandamus and specific performance.

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Section 15. Resolution a Contract. The provisions of this resolution shall constitute a contract between the County and the registered owners of the Bonds, and after the issuance of the Bonds, no change, variation or alteration of any kind in the provisions of this resolution that would adversely affect the security of the Bonds or the rights of the Bondholders shall be made in any manner until such time as the Bonds and interest due thereon shall have been paid in full.

Section 16. Reimbursement. It is reasonably expected that the County will reimburse itself or the Resource Authority for certain expenditures made by it in connection with the Projects by issuing the Bonds. This resolution shall be placed in the minutes of the Governing Body and shall be made available for inspection by the general public at the office of the Governing Body. This resolution constitutes a declaration of official intent under Treas. Reg. § 1.150-2.

Section 17. Approval of Intergovernmental Agreement. The Intergovernmental Agreement is hereby approved, and the County Mayor is hereby authorized to execute and deliver the Intergovernmental Agreement on behalf of the County in substantially the form attached hereto as Exhibit A, together with such changes as the County Mayor may approve, in consultation with the County Attorney.

Section 18. Separability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution, including provisions relating to the Projects.

Section 19. Repeal of Conflicting Resolutions and Effective Date. All other resolutions and orders, or parts thereof, in conflict with the provisions of this resolution are, to the extent of such conflict, hereby repealed and this resolution shall be in immediate effect from and after its adoption.·

Adopted and approved this __ day of ____ ...J 2021.

ATTEST:

County Clerk

(SEAL)

County Mayor

Chairman

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EXHIBIT A

FORM OF INTERGOVERNMENTAL AGREEMENT

48

AGREEMENT

BETWEEN SUMNER COUNTY, TENNESSEE,

THE CITIES OF HENDERSONVILLE AND GALLATIN

AND THE RESOURCE AUTHORITY OF SUMNER COUNTY

FOR BORROWING MONEY ON BEHALF OF

THE RESOURCE AUTHORITY OF SUMNER COUNTY

WHEREAS, this Agreement is entered into by and among the undersigned parties, for and on behalf of their respective governing bodies, that being the City of Hendersonville ("Hendersonville"), the City of Gallatin ("Gallatin), the County of Sumner ("County") and the entity created by Chapter 157 of the 1979 Private Acts of Tennessee ("Private Act"), and known as the Resource Authority of Sumner County ("Resource Authority"); and

WHEREAS, Hendersonville, Gallatin and the County, all which are parties to this agreement, are all part of the Resource Authority; and

WHEREAS, the Private Act provides that in the event that capital or operational funds are needed each year in excess of revenues generated and available by the Resource Authority, fund needs shall be paid by the named entities pursuant to the split set forth in the Private Act; and

WHEREAS, as the County sees substantial growth, bringing with it more citizens, and therefore more waste, ways to handle the waste must be addressed; and

WHEREAS, state and federal laws, rules, and regulations require more detailed disposal of waste and the Resource Authority must undertake the expansion and improvements of its facilities in order to meet the increasing needs of our county and such regulations.

NOW, THEREFORE, in consideration of the covenants contained herein, the parties agree as follows:

1. As the Resource Authority has no recent credit history and the Countyenjoys an excellent credit rating and better opportunity to borrow sumsat a reasonable price; it is agreed between the parties that the County

shall issue its general obligation bonds in an aggregate principal amountnot to exceed Thirteen Million Two Hundred Fifty Thousand Dollars($13,250,000.00) ("Bonds"), for a period of not more than twenty (20)

years on behalf of the Resource Authority, but with the understandingthat any annual obligation shortage shall be the debt of all the entities asset forth in the Private Act.

2. The Resource Authority shall make semi-annual payments of interestand annual payments of principal to the County no later than thirty (30)

days before such payments are due.

49

3. The day-to-day operations of the Resource Authority shall be run by theResource Authority board and staff as previously created by the PrivateAct.

4. The participating governmental entities agree to contribute annually, ifneeded and requested, to fund debt service payment shortfalls of theResource Authority on the basis of the following standards as set forthin the Private Act:

The County shall pay three/sevenths (3/7th); andGallatin shall pay two/sevenths (2/7th); andHendersonville shall pay two/sevenths (2/7th).

In the event the County, Gallatin and Hendersonville are required tomake contributions to the Resource Authority pursuant to this Section 4, the Resource Authority shall reimburse the County, Gallatin and Hendersonville when funds become available to the Resource Authority. Any partial reimbursements shall be made pro rata to the three entities in proportion to the fractions set forth above in this Section 4.

5. FINANCIAL MATTERS. The financial affairs of the Resource Authorityshall be conducted in accordance with State law and the procedures established by the State Comptroller, and the Resource Authority Committee shall oversee all funding decisions.

The Resource Authority shall make periodic reports to the entities to keep them aware of annual collections and the potential f�r a shortfall.

In the event of a shortfall, entities will be billed by the Resource Authority for the costs attributable to each entity. Once an invoice is sent, each entity has thirty (30) days to pay the Resource Authority who is overseeing the obligations repayment.

6. PROPERTY OF THE RESOURCE AUTHORITY. The Resource Authorityfacility and all related equipment shall be the property of the Resource Authority. All employees of the Resource Authority shall be employees of the Resource Authority.

7. DURATION AND AMENDMENT OF AGREEMENT. The duration of thisAgreement shall extend through the final maturity of the Bonds, including any bonds or other debt obligations issued to refund the Bonds, and can be amended only pursuant to the rules of the Private Act.

8. EFFECTIVENESS. This Agreement shall become effective when executedby the Executive officer of each involved entity after authorization by their governing body.

50

By the signatures of the executive officer of each entity to this Agreement, the parties hereto agree to be part of pursuant to terms and conditions of this Agreement.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of this __ d.ay of ________ _, 2021.

Mayor of Hendersonville ____________ _

Adopted:

Date: _____________ _

Approved as to Form: ____________ City Attorney

Mayor of Gallatin ______________ _

Adopted:-----------

Date: ________ _

Approved as to Form: ____________ City Attorney

County Mayor _______________ _

Adopted: _ _________ _

Date: ________ _

Approved as to Form: ____________ County Attorney

Resource Authority _____________ _

Adopted: __________ _

Date: ________ _

Approved as to Form: ____________ Attorney for Resource Authority

31443551.1

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EXHIBIT B

ESTIMATED DEBT SERVICE AND ISSUANCE COSTS

Estimated Debt Service

.,. .... fl • ....... r.......,

06/30/2022 119,756.50 119,756.50 06/30/2023 550,000.00 lU,705.00 71ia,705.00 06/30/202• 565,000.00 209,227.50 774,227.50 06/30/2025 575,000.00 199,537.50 774 ,.53 7..SO 06/30/2026 §85,000.00 189,677.50 774,677.50 06/30/2027 595,000.00 111,647.50 774,647..50 06/30/2028 605,000.00 169,'47.50 774,447.50 O<J30/2029 615,000.00 159,011.50 774,077..50 06/30/2030 625,000.00 Ul,537.50 773,.537..50 O(J30/2031 640,000.00 U7,785.00 777,715.00 06/30/2032 650,000.00 126,820.00 776,120.00 06/30/2033 660,000.00 115,615.00 775,'85.00 06/30/203, 67'0,000.00 104,380.00 774,380.00

06/30/2035 615,000.00 92,162.50 777,862.50

O<J30/2036 695,000.00 81,132.50 77fi,132..50

06/30/2037 705,000.00 69,232.50 774,232..50

06/30/2038 720,000.00 57,120.00 777,120.00

06/30/2039 710,000.00 44,795.00 774,795.00 06/30/2040 745,000.00 32,257.50 111,251.!A

O<J30/20U 755,000.00 19,507.50 774,507.50 06/30/2042 770,000.00 6,5"5.00 776,545.00

T .... fD.IAl,W• $1,4lt.7N..N ftl,IU,,.,.,.

Estimated Costs oflssuance*

Flnanclal ... Adi1111./ilmr--. ________ , __ , •••• _,,Ho-••-H----

BondCIM.llal-.. -.-------··-··--·-.. -· ........... _""" ___ .... -._.. ........ _ ... ________ .......... ____ _

LocalCDlllllll..-----·--·,...,·····-·,.··· .......... _____ ..... � .. --......... -........... H •• � .... _,... __ .. .,.__.,_ ... ...,......,..__ ___ ..,_ ............. _ _ _

RallncAgancy ,.. _________ _ _______________ , __ ..., __ , ... _.

POS/Offidal litltlM■nL..

.......... _ ------··-··- -----.--•----··-·---·

,--------·••-•-H•o---•----•---•"----•-•••-"•-•-•

-12•••t1otl/P.,.......,, ________ ,. ________________ ,.._ .... ____ .....,__._ ____ .. ___ ,.,_" __ ,

$20,000.00

20,000.00

5,000.00

20,000.00

l,i38.75 500.00

750.00

• Excludes underwriter's discount, which will be determined by competitive bid, and may not in any event exceed1.0% of the par amount of the bonds.

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EXHIBIT C

FORM OF ENGAGEMENT LETTER OF BOND COUNSEL

LETTERHEAD OF BASS, BERRY & SIMS PLC

Sumner County, Tennessee Attn: The Honorable Anthony Holt 355 North Belvedere Drive Gallatin, Tennessee 37066

____ _,2021

Re: Issuance of Not to Exceed $13,250,000 in Aggregate Principal Amount of General Obligation Bonds

Dear Mayor Holt:

The purpose of this engagement letter is to set forth certain matters concerning the services we will perform as bond counsel to Sumner County, Tennessee (the "Issuer"), in connection with the issuance of the above-referenced bonds (the "Bonds"). We understand that the Bonds are being issued for the purpose of providing funds necessary to finance projects identified in a bond resolution adopted on _____ 2021 (the "Resolution") authorizing the Bonds and to pay costs of issuance of the Bonds, as more fully set forth in the Resolution. We further understand that the Bonds will be sold by competitive sale.

SCOPE OF ENGAGEMENT

In this engagement, we expect to perform the following duties:

I. Subject to the completion of proceedings to our satisfaction, render our legal opinion (theBond Opinion) regarding the validity and binding effect of the Bonds, the source of,payment and security for the Bonds, and the excludability of interest on the Bonds fromgross income for federal income tax purposes.

2. Prepare and review documents necessary or appropriate for the authorization, issuanceand delivery of the Bonds, coordinate the authorization and execution of such documents,and review enabling legislation.

3. Assist the Issuer in seeking from other governmental authorities such approvals,permissions and exemptions as we determine are necessary or appropriate in connectionwith the authorization, issuance, and delivery of the Bonds, except that we will not be responsible for any required blue-sky filings.

4. Review legal issues relating to the structure of the Bond issue.

5. Draft those sections of the official statement to be disseminated in connection with thesale of the Bonds, describing the Bond Opinion, the terms of and security for the Bonds,and the treatment of the Bonds and interest thereon under state and federal tax law.

53

6. Assist the Issuer in presenting information to bond rating organizations and providers ofcredit enhancement relating to legal issues affecting the issuance of the Bonds, ifrequested.

7. Prepare and review the notice of sale pertaining to the competitive sale of the Bonds.

Our Bond Opinion will be addressed to the Issuer and will be delivered by us on the date the Bonds are exchanged for their purchase price (the "Closing").

The Bond Opinion will be based on facts and law existing as of its date. In rendering our Bond Opinion, we will rely upon the certified proceedings and other certifications of public officials and other persons furnished to us without undertaking to verify the same by independent investigation, and we will assume continuing compliance by the Issuer with applicable laws relating to the Bonds. During the course of this engagement, we will rely on you to provide us with complete and timely information on all developments pertaining to any aspect of the Bonds and their security. We understand that you will direct members of your staff and other employees of the Issuer to cooperate with us in this regard.

Our duties in this engagement are limited to those expressly set forth above. Among other things, our duties do not include:

a. Except as described in paragraph (5) above,

l) Assisting in the preparation or review of an official statement or anyother disclosure document with respect to the Bonds, or

2) Performing an independent investigation to determine the accuracy,completeness or sufficiency of any such document, or

3) Rendering advice that the official statement or other disclosuredocuments

a) Do not contain any untrue statement of a material fact or

b) Do not omit to state a material fact necessary to make thestatements contained therein, in light of the circumstances underwhich they were made, not misleading.

b. Preparing requests for tax rulings from the Internal Revenue Service, or no actionletters from the Securities and Exchange Commission.

c. Preparing blue sky or investment surveys with respect to the Bonds.

d. Drafting state constitutional or legislative amendments.

e. Pursuing test cases or other litigation, (such as contested validation proceedings).

f. Making an investigation or expressing any view as to the creditworthiness of theIssuer or the Bonds.

54

g. Assisting in the preparation of, or op1mng on, any continuing disclosureundertaking pertaining to the Bonds or any other outstanding debt of the Countyor, after Closing, providing advice concerning any actions necessary to assurecompliance with any continuing disclosure undertaking.

h. Representing the Issuer in Internal Revenue Service examinations or inquiries, orSecurities and Exchange Commission investigations.

i. After Closing, providing continuing advice to the Issuer or any other partyconcerning any actions necessary to assure that interest paid on the Bonds willcontinue to be excludable from gross income for federal income tax purposes( e.g., our engagement does not include rebate calculations for the Bonds).

j. Addressing any other matter not specifically set forth above that is not requiredto render our Bond Opinion.

ATTORNEY-CLIENT RELATIONSHIP

Upon execution of this engagement letter, the Issuer will be our client and an attorney-client relationship will exist between us. We assume that all other parties will retain such counsel as they deem necessary and appropriate to represent their interests in this transaction. We further assume that all other parties understand that in this transaction we represent only the Issuer, we are not counsel to any other party, and we are not acting as an intermediary among the parties. Our services as bond counsel are limited to those contracted for in this letter; the Issuer's execution of this engagement letter will constitute

· an acknowledgment of those limitations. Our representation of the Issuer will not affect, however, ourresponsibility to render an objective Bond Opinion. Please note that, in our representation of the Issuer,we will not act as a "municipal advisor", as such term is defined in the Securities Exchange Act of 1934,

as amended.

Our representation of the Issuer and the attorney-client relationship created by this engagement letter will be concluded upon issuance of the Bonds. Nevertheless, subsequent to Closing, we will mail the appropriate Internal Revenue Service Forms 8038-G, and prepare and distribute to the participants in the transaction a transcript of the proceedings pertaining to the Bonds.

As you are aware, our firm represents many political subdivisions, companies and individuals. It is possible that during the time that we are representing the Issuer, one or more of our present or future clients will have transactions with the Issuer. It is also possible that we may be asked to represent, in an unrelated matter, one or more of the entities involved in the issuance of the Bonds. We do not believe such representation, if it occurs, will adversely affect our ability to represent you as provided in this letter, either because such matters will be sufficiently different from the issuance of the Bonds as to make such representations not adverse to our representation of you, or because the potential for such adversity is remote or minor and outweighed by the consideration that it is unlikely that advice given to the other client will be relevant to any aspect of the issuance of the Bonds. Execution of this letter will signify the Issuer's consent to our representation of others consistent with the circumstances described in this paragraph.

55

FEES

Based upon: (i) our current understanding of the terms, structure, size and schedule of the financing represented by the Bonds; (ii) the duties we will undertake pursuant to this engagement letter; (iii) the time we anticipate devoting to the financings; and (iv) the responsibilities we will assume inconnection therewith, we estimate that our fee will be $20,000 for the Bonds. Our fees may vary: (a) ifthe principal amount of Bonds actually issued differs significantly from the amounts stated above; (b) ifmaterial changes in the structure or schedule of the respective financings occur; or (c) if unusual orunforeseen circumstances arise which require a significant increase in our time or responsibility. If, atany time, we believe that circumstances require an adjustment of our original fee estimates, we willadvise you and prepare and provide to you an amendment to this engagement letter. The fees quotedabove will include all out-of-pocket expenses advanced for your benefit, such as travel costs,photocopying, deliveries, long distance telephone charges, telecopier charges, filing fees, computerassisted research and other expenses.

If, for any reason, the financing represented by the Bonds is completed without the delivery of our Bond Opinion as bond counsel or our services are otherwise terminated, we will expect to be compensated at our normal rates for the time actually spent on your behalf plus client charges as described above unless we have failed to meet our responsibilities under this engagement, but in no event will our fees exceed the amount set forth above.

RECORDS

At your request, papers and property furnished by you will be returned promptly upon receipt of payment for outstanding fees and client charges. All goods, documents, records, and other work product and property produced during the performance of this engagement are deemed to be Issuer's property. We agree to maintain documentation for all charges against the Issuer. Our books, records, and documents, insofar as they relate to work performed or money received under this engagement, shall be maintained for a period of three (3) full years from the respective Closings and will be subject to audit, at any reasonable time and upon reasonable notice by the Issuer or its duly appointed representatives.

OTHER MATTERS

We have not retained any persons to solicit or secure this engagement from the Issuer upon an agreement or understanding for a contingent commission, percentage, or brokerage fee. We have not offered any employee of the Issuer a gratuity or an offer of employment in connection with this engagement and no employee has requested or agreed to accept a gratuity or offer of employment in connection with this engagement.

Any modification or amendment to this Engagement Letter must be in writing, executed by us and contain the signatures of the Issuer. The validity, construction and effect of this Engagement Letter and any and all extensions and/or modifications thereof shall be governed by the laws of the State of Tennessee. To the extent permitted by applicable law, any action between the parties arising from this Engagement Letter shall be maintained in the state or federal courts of Davidson County, Tennessee.

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CONCLUSION

If the foregoing terms are acceptable to you, please so indicate by returning the enclosed copy of this engagement letter dated and signed by an authorized officer, retaining the original for your files. We look forward to working with you.

SUMNER COUNTY, TENNESSEE:

By: _________ _ Anthony Holt, County Mayor

BASS, BERRY & SIMS PLC:

By: ________ _ Jeff Oldham, Member

57

STATE OF TENNESSEE

COUNTY OF SUMNER

)

)

I, Bill Kemp, certify that I am the duly elected, qualified and acting County Clerk of Sumner

County, Tennessee, and as such official I further certify that attached hereto is a copy of excerpts from the

minutes of a regular called meeting of the governing body of the County held on ____ __, 2021, that

these minutes were promptly and fully recorded and are open to public inspection; that I have compared

said copy with the original minute record of said meeting in my official custody; and that said copy is a

true, correct and complete transcript from said original minute record insofar as said original record

relates to an amount General Obligation Bonds of said County.

WITNESS my official signature and seal of said County this __ day of ___ __, 2021.

County Clerk (SEAL)

31443S34.2

58

REAPPRAISAL RECEIVABLES 2020-2021

GENERAL FUND 101

CITY

Hendersonville

Gallatin

Portland

Goodlettsville

White House

Millersville

Westmoreland

Mitchellville

TOTAL RECEIVED/FY2021

TOTAL OUTSTANDING/FY2021

GRAND TOT AL/FY2021

$

$

$

AMOUNT

226,307.03

178,902.68

60,248.99

26,991.27

26,198.76

20,450.44

13,395.19

1,086.14

40,680.09

512,900.41

553,580.50

REAPPRAISAL RECEIVABLES 2019-2020

GENERAL FUND 101

Hendersonville $ 100,119.61

Gallatin 80,636.30

Portland 29,212.60

Goodlettsville 11,851.66

White House 11,233.51

Millersville 8,962.88

Westmoreland 5,851.52

Mitchellville 476.16

TOTAL RECEIVED/FY2020 $ 248,344.24

DATE

RECEIPTED

6/22/2021

6/8/2021

5/14/2021

7/6/2020

7/7/2020

5/27/2020

5/27/2020

6/23/2020

6/24/2020

6/1/2020

6/1/2020

59

JAMI£ CLARY MA'tOR

August 2�, 2021

Anthony Holt Paige Brown Bryan Ledford Scott Foster

,Q CITY OF HENDERSONVILLE

0mCE 615/822-1000 FAX 615/590-4608

I appreciate your work for the residents of Sumner County. All of us have been �ed about the status of Big Station Camp Boulevard. I want to propose a solution and encourage you to contact me with your thoughts.

Currently Southeastern Building Corporation is obligated to repair the portion of the road that was inside the city limits of Hendersonville. That section is the worst part of the road. The company does not dispute that obligation. The anticipated cost to do that work is between $250,000 and $300,000. Unless I have been misinformed, Southeastern does not have a timeline for the work to be done.

I propose: • Southeastern repairs the road by November 15 to the specifications of the City of

Gallatin.• Southeastern manages the project and pays the entire cost of the repairs initially .., Rogers Groups pays Southeastern 12.5 percent of the cost, up to $35,000, by January 1. • City of Hendersonville pays Southeastern 12.5 percent of the cost, up to $35,000, by

January 1.• City of Gallatin pays Southeastern 12.5 percent of the cost, up to $35,000, by January 1.• Sumner County pays Southeastern 12.5 percent of the cost, up to $35,000, by January 1.

The benefit to all of us is that the road will be repaired before winter weather causes further problems. The benefit to Southeastern is that the company will be reimbursed 50 percent of the cost of repairs. Please let me know if you are willing to participate.

s�-� Jamie Clary

101 MAPl.11 ORM NORTH • HENDERSONVtl.LI!, TENNl!SSEI! 37075 • E-MAIi.: jclaryOhvllletn.org www.hvilletn.org

60

Jason E. Mumpower

Compt,·oller

September 9. 2021

Honorable Anthony Holt. County Executive

and Honorable Board of Commissioners

Sumner County

355 N Belvedere Drive, Rm 102

Gallatin, TN 3 7066-5413

Dear Mr. Holt and Members of the Board:

Thank you for your recent correspondence. We acknowledge receipt on September 3, 2021,

of a request from Sumner County (the "County") for a report on a plan of refunding (the

"Plan") for the County's proposed issuance of an estimated $11,925,000 General Obligation

Refunding Bonds, Series 2021B.

Pursuant to the provisions of Tennessee Code Annotated Title 9, Chapter 21, enclosed is a

report based upon our review of the County's Plan. The Plan, this letter, and the enclosed

report should be made available on the County's website and must be presented to each

member of the Board for review prior to the adoption of an authorizing resolution for the

refunding bonds.

Private Negotiated Sale Approval

Pursuant to T.C.A § 9-21-910, the County's request to sell the Series 2021B Refunding

Bonds by negotiated sale is approved. lhis approval is conditioned upon the requirement that

the bonds are sold with the same, or accelerated, principal repayment schedule as presented in

the County's Plan.

CoRDBLL HULL BUILDING I 05 Rep. John I.Awio Way N. I Nashville, T�ncacc 37243

61

Sumner County

September 9, 2021

Page2

Requirements After Debt is Issued

Our website contains specific compliance requirements your local government will be

responsible for once the bonds are issued: http://tncotcc/debt. The listing is not all inclusive

and you should work with your financial advisor and bond counsel to ensure compliance with

legal and regulatory requirements related to the proposed refunding.

If you should have questions or need assistance, please refer to our online resources on our

website or feel free to contact your financial analyst, Steve Osborne, at 615-747-5343 or

[email protected].

Very truly yours,

ft.a Betsy Knotts

Director of the Division of Local Government Finance

cc:

Mr. Bryan Burklin, Assistant Director, Division of Local Government Audit

Mr. David Lawing, Sumner County

Ms. Julianne Graham, Oakdale Municipal Advisors.

Mr. Jeff Oldham, Bass Berry & Sims

BK:so

CollDBU. Huu. Bun.DING I 425 Rep. John Lcwill Way N. I Naahvllle, Tamascc 37243

62

Sumner County

September 9 2021

Page 3

41 TENNESSEE

COMPTROLLER OF THE TREASURY

Report on General Obligation Refunding Bonds, Series 2021B

Sumner County, Tennessee

This report is being issued pursuant to Tenn. Code Ann. § 9-21-903 and is based upon

information as presented in a plan of refunding (the "Plan") received by our office on

September 3, 2021, from Sumner County, Tennessee (the "County"). Our report provides

information to assist the governing body in its responsibility to understand the nature of the

refunding transaction, including the costs and benefits, prior to approving the issuance of the

reftmding bonds and is designed to provide consistent and comparable information for all

local governments in Tennessee. This report does not constitute approval or disapproval of

the Plan or a determination that a refunding is advantageous or necessary. This report and the

County's Plan must be presented to the governing body prior to the adoption of a resolution

authorizing the refunding bonds.

COSTS:

Estimated costs of issuance are summarized below and based upon the principal amount of

$11.925,000 of the Series 20218 Refunding Bonds:

Amoaat Pricrpn

$1,000 Bond

Estimated Undervmtets Discount $ 23,850 $ 2.00

Municipal Advisor (Oakdale Municipal Advisors) 10,.lS0 0.86

Bond Counsel (Bass Berry & Sima) 9,000 0.75

Rating Agency 18,000 1.Sl

Miscellaneous Fees 2.N4 0.25

Total Cost oflssuance $ 64,064 $ S.37

Co11Dsu. Huu. Bun.DING I 425 Rep. John Lewis Way N. I Nashville, Tcnnasec 37243

63

Sumner County

September 9, 2021

Page4

BENEFITS:

The County's stated objective for the refunding is to achieve savings. The anticipated net

present value savings are $573,499, achieved by reducing the average interest rate on the

debt.

Balloon Indebtedness

The proposed structure of the Series 2021B Refunding Bonds is not balloon indebtedness as

defined in Tenn. Code Ann. § 9-21-133 because all debt service will be repaid within three

years following the issuance of the Series 2021B Bonds.

Effective Date for this Report

This report is effective for a period of ninety (90) days from the date of the report. If the

refunding transaction has not been priced during this ninety (90) day period, a new plan of

refunding, with new analysis and estimates based on market conditions at that time, must be

submitted to our office. We will then issue a report on the new plan for the County's

governing body to review prior to adopting a new authorizing resolution for the refunding

bonds.

Betsy Knotts


Date: September 8, 2021

ColWEU Hua Bu1w1NG I 425 Rep. Jahn Lewis Way N. I Naohvillc, Tmneaec 37243

64

September 2, 2021

Ms. Betsy Knotts

SUMNER COUNTY GOVERNMENT

FlNANCE DEPARTMENT HS North Belvedere Drive - Room 302

Gallatin, Tennessee 37066 Tel(615)451�26 Fax (615) 230�392


State of Tennessee Cordell Hull State Office Building

425 5th Avenue North, 4111 Floor Nashville, TN 37243

Re: UPDATE Approximately $11,925,000 Sumner County, Tennessee, General Obligation Refunding Bonds

Dear Ms. Knotts:

In my capacity as Director of Finance to Sumner County, Tennessee (the •County") and

pursuant to the requirements of Section 9-21-903 of the Tennessee Code Annotated, I hereby

request your report on the following updated plan of refunding.

The County plans to issue its General Obligation Refunding Bonds in a single tax-exempt series in an approKimate principal amount of $11,925,000 (the "Series 2O21B Bonds•) (assuming

a premium of approximately $443,634 based on current market conditions). The authorizing bond resolution was adopted March 22, 2021, after receipt of a report from your office on a

plan of refunding submitted March 9, 2021. The proceeds of the Series 2O21B Bonds will be used to (i) currently refund $12,300,000 of the County's General Obligation School and Public Improvement Bonds, Series 2013 (the •Series 2013 Bonds" and the •Refunded Bonds•); and (ii) pay costs of issuance of the Series 2021 Bonds.

The Series 2013 Bonds may be redeemed December 1, 2021. Any refunding completed

after September 1, 2021, may be Issued on a tax-exempt, current refundlng basis.

The refunding is anticipated to provide total cashflow savings of $572,000 and total Net

Present Value (NPV) savings of 573,499.48 or 4.663% of the Serles 2013 Refunded Bonds under

current market conditions. The Series 20218 Bonds are subject to the County's Debt Management Polley (the "Policy'") and comply in all r�cts with the Polley.

The anticipated Series 20218 Bonds will not be considered Balloon Indebtedness under Section 9-21-134 of the Tennessee Code Annotated because all debt service will be paid within three years following the issuance of the Bonds. The final maturity of the refunding bonds will not extend beyond the fiscal year of the final maturity of the Refunded Bonds, and the weighted average maturity of the Refunded Bonds will not be extended in any material respect.

65

-

The County's Series 2013 Bonds were issued to:

(i) finance improvements and equipment of the County jail, County buildings andfacilities; and

(ii) finance additional capital Improvements to County school facilities.

I have enclosed for your review supplemental information regarding the updated plan of refunding, includina a computation of projected cost savings provided thereby, information with respect to the refunding candidates. Also enclosed Is the State Report on Debt Obligation for the Refunded Bonds, which State Report contains the original terms, dated date and other information for such bonds. The Series B bonds are expected to be delivered by December 1, 2021.

The County plans to sell the Series 2021B Bonds via negotiated sale, either by direct placement or by a public market underwriting. Notwithstanding the foregoing, the County may authorize the issuance of additional new money in 2021. If the refunding bonds are Issued with the new money bonds, all of such bonds will be issued by competitive public sale. We received approval to sell the Series 2021B Bonds vie negotiated sale as part of the report received from your office dated March 11, 2021. We have been advised by our Municipal Advisor, Oakdale Municipal Advisors, that the proposed negotiated sale is still feasible and that the proposed negotiated sale Is in the best Interests of the County because of the fleJ(ibility It affords In a fluctuating market environment. Further, as demonstrated by the debt service schedules attached hereto, the County should be able to amortize the proposed Indebtedness together with all other obligations then outstanding.

In connection with this request, I am enclosing the following updated exhibits:

• Exhibit A· Updated financial projections detalling the plan of refunding for theSeries 20218 Bonds, whkh lndudes (I) estimated amortization schedules for therefunded bonds and the Series 20218 Bonds, (ii) detailed schedule of the costsof issuance for the Serles 2021B Bonds; (Iii) a listing of the sources and uses offunds for the Series 20218 Bonds; and (iv) a projection of savings generated by the refundins under current market conditions;

• Exhibit 8· Link to audited financial statements of the County as of June 30, 2020;

• Exhibit C-Current Debt Management Polley of the County last revised March18,2013;and

• Exhibit O· CT Form associated with the Refunded Bonds.

The County Commission will meet September 20, 2021, at which meetln1 the County Mayor, or I will update the governing body on the market conditions related to the Serles 20218 issuance and our correspondence.

Thank you for your assistance with this matter, and please contact me at 615.4S1.6033 (phone) or [email protected] (email). My malling address Is: 355 North Belvedere Drive, Room 302, Gallatin, Tennessee 37066. Oakdale Municipal Advisors, municipal advisor to the County, has provided advice on which the County has relied to prepare this updated plan. The contact information for Julianne Graham of Oakdale Municipal Advisors Is listed below.

66

Copy: Julianne Graham,

Oakdale Municipal Advisors

Phone: 615.351.4409

[email protected]

Sincerely,

�l<f� David Lawing

Director of Finance

67

EXHIBIT A

Financial Projections

68

Financial projections associated with the

PROPOSED SERIES 2021B BONDS

• Refunds the outstanding maturities of the Sert es 2013 Bonds

69

Report

SUMNER COUNTY, TENNESSEE

General Obligation School and Public Improvement Refunding Bonds, Serles 20218

(Current Refunding of Series 2013)

Table of Contents

�n:es & Ute ............. --··············-.............................................................. _ .............................. --.. ·----.. ···-·······-.... .

summary Of Bonds� ... •• . , ..... .............

Total Refunded Debt � ............... , ___ ,. •• u .. _ .................... _,.. ... _. ... __ .......... � .......................... n ...... -• .,........,_ ...... _u ......... .

Debt Service letlJlllt,la .......................... i...,.-....... -............ -.. .-.••···-· ...... ""-........................ _ ........ .,.,. ................... _ •• _..._ ...... _...., .. , ........ .

Detail Costs Of ............. -.• •••-·••••..-•· .. �•�_...--... -·• ........... �.-.... �•·--.. .,. ......... 0:-......... ---... -...•....._..., ... ♦.�, .. .

t/ l/lOll / l:01'M

1

2

3

4

5

6

7

8

70


General Obligation School and Public Improvement Refunding Bonds, Serles 2021B


Sources & Uses

Dated 10/05/2021 I Dellver1d 10/05/2021

Sources Of Funds

Par Amount oA BolldL .. ·-··--·-•"•• ........ ..... ............................................. .......... _.,_ ....................... , .. _. ___ .. _.,.,., .............. __ $11,925,000.00 Reofferin1 """"""'-····-···· .... -• .......... _ .... -._. .•. ,. ........... � ... -, ... ,..,_. __ �.,. ......... _____ .. _____ ._""'�-""··-_,..··,__, ___ ._.. c.t3,634.2S

Totalloufas. ..................................... _._ ... _ ... _, __ •-•-·••••·•• .. •••·--·--•-••--,-----· $12.361.634.25

Uses Of Funds

Deposit to Current Refundinl ,.._, .... --···-··".................................................. ... ..................................................................... 12.299,615.15 COSU of Issuance ......... ••·• ........................................................................................... rn ................................ -.............................. 40,214.00 Total Underwrftl!r's Discount -.-...--•--•-•·-··-·"-"···----·--.. -·-·-·•-•.•----........................... 23.850.00 Roundi"C Ainotlf\L .••• ,u ..... ...................... -... -.......... -.... _.,. ••• _ ........... -•• -............... -..................................... ., ....... --...-..................... _....... 4,954,._,

Total URI---••··-·•---•--••---••---·•-••••----•-•--•·----- --------- $12,351,634.25

II 1/lOlJ I l.01 PNI

Papl

71




Refunding Summary

Dated 10/05/2021 I Delivered 10/05/2021

Sources Of Funds Pat Amount ol llonds -······· .................... ..................... ·-···-··· ..................................... ........................... -............................... . Reoffenna""""""'--.... ·---· ........... --··-·•-·• .. ··-· .. -•-·-·-·· .. --..... ___ . ____ .... _ .......... -..

Tot111eurcea.-.. -·"--.... ·-· .. ·"----• --------.. --....... _, __ " ..... M"M�'"'""_, ____ "

Uses Of Funds Dt$10111 to Current Refllndlllfl flMII.-··-•-•·-·-• .. ···-......... --.. ··•·'·•"--·· ... -.............................. --............... -..

ea.cs of l11Uanc..... ... ..................................... ....................................................... . .............................. -........ -.............. ,,_ •••• Total Underwrtter•s Discount IO.lOOM,t ............ ........................................................................ -.......... , ...... -................... -........ .. Rouncfina �l'lt ••...• •••••• ... ................... . ........... ....... .. ... _,_ ........................... ....................................... -···-·-.. ··-·· ...... .

TotalU... ..... -••-•-• .... •••-••-•"--• .. --•--•----• .. •-.. --••---------•--

flow of Funds Detail

Slate and Local Gowetnmem Serles (SlGS) rates far ... .......... -..................................................... -... --...... _ ...................... .. Date of OMP CaRlldlles ...................................................................................................... _.. ...................................... ......... _,._

Current Rdvncllllfl Escrow Solution ............................ __ ._ ........ -................................. , ... __ , .. _. ___ .,.,. ... ,. ...... _ .... , ..

lntefest E.amlnp •OJIIIOll.. .................. -·-··-····-···-"-·-·---" .. _ .. _ ...... -._··-•-"-"'"--"-""""-··-·-··-Total Draws ........... ................................................. -....................................... -•.. ,...... . ....................... ,._ ··-·•-··•·-····••·••·•••• ....... .

Issues Refunded, Refunded Par And can Dates

PV Analysis Summary (Net to Net)

Net PV Cashflow 5avinp fl 0.1.INl,<UC) __ , ....................... __ ,. ________ ... ,. .. -... --.--... -... --.. .......... _ C011tt,.ency ar RcJl,r,dtf'l.....,..-•·�-.. -....... _ ..... _�•·•--........ _ ... ,(4 ....... , .... _,. ... __ .,.,..., ... _.�-,... ....... -....... _

Ne-t Present V.tue ....... _.,. •• _ .. _ ...... _._. ...... -... ··-•--H••--11'" ............... -......... ______ ....... ,_...._., .... _ ............... __ _

Net PV lltMfit / $U.300,000 Refunded........_. ____ ................. .............. .......................... _ ................................... . Net PV 8eMfit / $11.925t000 Refundint f>tl_ t1IJ ,, ··---.. -•u•--·-·••t-•• ... ··----·H·---... .,..�---.. --."'!'•t--�• A-. Annual CilSh Flow sevtn&s, ........... .... _ ..................... -........ _ ............... -.. -....... -.. .,•--------.. -•-•-·• .. ·• Total Ntow NIH D/5 ... • ....................... ...... .................................... -....................................... -................................................ .. Tot•I Prior 0/5... • •. ............ ,._.. • .. ., .................... . ............................................... _ ........................................ -. Total Cashllolor � ....... -....... -................. ·-··•···· .... _ •••• __ .,_ ....................... -••• _ .. ............... _� ............... -•••••••• _ ..

Bond Statl5tlts

Avar111e Life .... ... ..- on ....... ...................... -., ....... -.-· .. ··-···"·-··-·-.. • ... ............. ·••O-••··--·· .... -· ............... __. .......... ___ .......... t ...... _ •• Aw,aat Coupon .. -........................ .... .......... -· .. -•. -............... -.... ••---- .............. ,_ .. ., ........ -... --•••-••• ......... _ ..

Net Interest Cast CHIC) ...... -------.............. -.............................. _ .... - ____ ., .......... ,_ ...... -............. -........ . Bond Y5tk1: for Arbltral•�f---.. --·· .. ·-H-•-·--··--·,.··-...... ,...., .... , .... _ ... _ .. _____ ,., ... -..,... ..... ___ ..,. ........ � .. -

True lnt•re1t Co1t ·fl!IQ--"""'ilo,,o.#o ... -•.-.,·-"�.-.."-• ........................... _ ........... ---- ......................... " ................. _. ........ H._ .......... .. All lnclusil/9 C°'t C-,..-......... ,, .. ... ,. , .... - -........ - ..... ........................ • ..................... -.................... .,_ ___ _

ti 1/1<»1 I HI ""'

$11.925.000.00 4<1l,OU5

$1l,J68,UU5

12.299.&lS.85 40.21 •. 00 23,850.00 4.9SU0

8131/2021

Net Funded $12.299,615.8S

384.15 $12.300.000.00

ll/01/20Zl

568.545.08 •• ,54.40

$573.•99.48

4.6&3" 4.809'K

190.666.67 U.lll7.7SO.DO 15.459, 750.00

572.000.00

O.UU53:n. 0.11731110" O.U62303" 0.3835 726',

72

,_




Summary Of Bonds Refunded

MltU!'.!!! !le! oflond Qllipoll MIIUl'ltyYllue callDale

Dmdl/07/1tlll I .,..__1/07/ZOSI SERIE520U 1V01/20U Slflll Coupon J.OOOlli J,JIJD,CIDO 12/01/lVU SERIESJOlJ U/01/2023 Se,tal Coupon 3.0IIO"

,m U/01/1112l

SulJlolll Talal !!I'S"'

f/l/lOll / llll""'

c.llPfb

100.000. 100.000K

Pqe3

73


General Obligation School and Public Improvement Bonds, Series 2013

Total Refunded Debt Service

Daw PYW:111•1 COUpon ......

12/01/2022 2,300,000.00 3.0009' 369,000.00 12/01/2023 10.000,000.00 3000'6 300,000.00

Total $11,300,000.00 $1611,000.00

Yield Statistics

Average� .............. , .. , ... -h .. _.._, .. _, ____ ................... _ ................ � .... """ _ .. _ ...... __ .,.,� .... ,...__, .... � ... ,11, •�-.. �·

Averaa•�·--""-·-.. ·--.............. ___ M• ..... --.............. -···-· .. ····-· ...................... -.. �--��,_..._-· .......... ,.. ....... ._ ...

Wfllhted Awr11e Maturity I,.,. Bull)............ ... ................................................... ................ ........... _ ........ -..................... _ ...... . Weighted Averap Maturity (Ortctnal Prtce ......................... _ .............. ,-.... -···-•-•m-••·•-·R• ........ -.. -------·---

Refunding Bond Information

Rt!lunding Dated Dlia.--·----•--"-··-------------·--··---··-·---.. -• .. -·---.... -....... _ ......... .

Refunding Oehvery Date ............................ _ ..................................................................................................................................... .

ti l/lOll / 11/J PM

TGtafl"tl

2,669.000.00

10,300,000.00

$12,969,000.00

10/0S/2021 1.969Yean;

2.7629405% 1.969Yurs 1.966 Years

10/05/2021 10/0S/2021

Pa1e4

74

o.te

12/01/2021 12/01/2022

12/01/2023




Debt Service Schedule

"IIIC(pal '°""" ---

2,105,000.00 2.()0(1" 275,600.00 9.820.000.00 2.()()(1" 196.400.00

TNIM

2,380,600.00

10.016,400.00

Total $11,92.5,000..00 $47UOO,OO Sll.197.000.00

Yield Statistics

Bortd VurDall,s. ........................ -............... _. _______ ............ ,.,.. .... , .. , .................. _. ..... _.,.-...... .... .., • .,_ .. ,..,., ____ ,_ ............ __ ....,..._

Average .............. ,.·-····-• .. -u,o•·-···•-.... � ..... -..-..-....................... � •. ----i�l,r.,. . I ... r I .. .._.,,, ... .....

Net Interest Cost CJIIIIIJ-•--•••-� .. -•.--. ... .....,. ............. -. ........... -..... -................... -....... •"··�--•-•· ... . __ .,.,..._ __ .,.,._"_.

True Interest Cost CTIC$---· ........... -��-----"-"_,.._.,_,...� ... •-·•• ...... .___ ... ...,.,. .... __ ,,..,. ....... , ... ,,.,_...,... __ Bond Yield for Arbitrage,..,..._ __ ·•··-·--·-•--•·-...... -... -....................... _ ..... _ ........ .., ••• _ .. __ ._ ................ -.. Aff Inclusive Con (AICI.._-.................. ___ .................. -..... -·-·-·-.. ··---.. -·--•· .. •--------·--•--·-..

IRS Form 8038

Net Interest C... • ...,_ .. ,..._ ......................... ".,_...,, .. ..,..._ ... -.............. _ _.._ ........... ,_ ........ .._,..,_ ... ,._._ ........ 1•-•-..-.�·""',,,.�·• .... � ... .,..., ... _.

W1t19hted A11etace � ................ ,-.... •.--.... -............. --•·• .. ••••m .. ••·••-•-.. -• ............. ___ ,.. .......... __ ._

l/111Dll I 101""'

$23,600.00

1.979Years

2 .0000000%

0.2212532'6 0.2162303"

0.1173180'll, 0.3835726"

0.115732°"

1.982YHr5

PapS

75




Debt Service Comparison

om Total P+I hlAIIIID/S NltNlwD/1 ClldNeU>/1

12/01/2021 2,490,750.00 2,490,750.00 2.490.750.00 12/01/2022 2,380,600.00 2,380,600.00 2,669,000.00 12/01/2023 10,016,400.00 10,016,400.00 10.300.000.00

Total $12,197,000.00 $2,4I0,7SO.OO $1',117,750.00 $15,459,750.00

PV Analysis Summary (Net to Net)

Gross PV Debt 5enllce$Mlp.. ......... m ...... -.... -,."·-.. ··-····"··--·-··--···"""'"-·-----·-..... -... ---•nm••-•-H••·-·

COnt-.encvorRooncl ... � •• -..... •-.. -...... .,_ .......... -... -.-....... _._.,,.__... ..... .._. ___ , ••• _ • ..__._ ... ... Net Present Value ............... , ................. _.--._ .. ____ .. _ .. _ _.. ____ .. _____ ,.. .... __ •• __ .. __. ... _. • ••••-•· •

Net PV S.�t / $12,300,000 Refund■d .........,. __ , ...... _,, .... _ ............................. ,. •• _,. ........ ,...,. __ , ___ ,._ ................... _ .. __ . Net PV Benefrt / $11,925,000 Refunding Mlllll•I ,A ........ -••• -, ........... ,. .. ,_ .. _,_,, __ ._,.,,...,, __ ,,. __ .... , ....... ,_._,..

Refunding Bond Information

,..

288,400.00 283,600.00

$Sn,ooo.oo

S68,54S.08

568,545.08

4,954.40 $573,499.48

4.663" 4.�

Rl!fl.n'ldina Dated llrlle. ......................... -............. ,� ......... _ ............... ".-. •. -....... � ............. 1'-• .. --... ,.-.,.._.. ... �......,.,_,..� ••• �, ... �."��....,. 10/05/2021 R•fundlq Delfvlt'yDllil.... •.• _.... ............. _ .... .,....,. •. ...-, .... _ •• _ •• _____ • ___ • ....., .• _.., .. _...,. __ ,_ ... , ... .,.,.....,........__..., • ..,._..._....,. .... .....____ 10/05/2021

9/ lllt1ll I ;un 1M

..... ,

76

Date

12/01/2021

12/01/2022

12/01/2023

Total




PROOF OF GROSS D/S SAVINGS@ 0.3835726%

NEW GROSS D/S OW GROSS D/S SAVINGS PVFICtOr

l.OOOOOOOx

2,380,600.00 2,669,000.00 288,400.00 0.99!iS816x

10,016,400.00 10,300,000.00 283,600.00 0.9917738�

$U,J97,000.00 $12,Nt,000.00 ssn,000.00

ti lfll»J I 1111 l'M

"'-"tValue

287,179.49 281,365.58

$511.54SGI

Pap7

77




Detail Costs Of Issuance

Dned 10/05/2021 I Delivered 10/05/2021

COSTS OF ISSUANCE DETAIL

financial Advisor ....................................... _ .......... .............. _ ,. ............. M••· ................ -........... ,_ ................................ - ..... ..

Bond� ....... ·-·~·-· ......... , .. ____ ..................................................... -........................ ____ .............._ ........ ..

Ralina Aaencv FN ...... .............................. ____ .................... , ____ ... _ ... .,_ ... __ ._ .......................... .

Mlscel'--s ......... ......................................... ............................. ........ ~ .. •· ... ................................................._.,._ .................. .

CllSl'u•o•••••"•H•■••o...., • •••o• .. •••••••••• .. ••• .. •••• .. ••o .. ,u,,,, __ _. ........... •••••••••• .. ••-•• .. ••• .. • .. ••••---•• .... ••·••"'•••-••--"'""-"--•••••••-uM••

'J01'AL.. ........... 1,o,,.,.,,, •••• ... •••••••• .... ••o .. •••• .................... -.-••••• .. ••••••••••·••••• .... •..,. ....................... ,..,,,H-•u-••-•♦-•••••-o-,, .. --••-•-nu•o.,.,_..._,

t/ l/10ll I 1:01 Ml

$10,250.00

$9,000.00

$11,000.00

$2,000.00

s21•.oo

$750.00

$23,850.00

$64,064.00

78

EXHIBIT B

Link to Audited Financial Statements

https://finance.sumnertn.org/servltes/ central-accountlfll/ audlts/fy19sumnerafr .pdf

79

EXHIBIT C

Link to Current Debt Management Policy

https://flnance.sumnertn.org/servlces/centrat-accountfng/mlsceHaneous/debt polk:y 12-20-

2011.pdf

80

EXHIBIT D

CT Form

81

l

S1a10 Porm No. Cf--0253

REPORT ON DEBT OBLIGATION

(Pursuant to TeMessee Code Annotated Section 9-21-151)

1. Public Endty:

Name Address

Sumner County, Tenn .....

GaUalln, Tennessee 37068

JUN 2 ·5 2013

STATE AND LOCAL FINANC G.O. School and PUbllc lmpl'OY8rnent Bonda, Serles 2013

2. Dfbt Obligation:

✓ II, Bond b. CON

e. BANd. OANe. TRANf. CRAN

g. Capital Leaseh. Loan Agreement

Note: Enclose a co ofdte executed NOTE FORM ifn licablc.

J. Security For Debt Obligation:

. �

a. General Obligationb, Ocncral Obllgation+Rovcnuc+Taxc. Revenued. TIFe. AMual Appropriations

4. Purpos� Issue:a. General Governmentb. Education 87.50 c. Highways and Streets.

-

d. Public Safety 12.50 -

c. Solid Waste Disposal- f. Industrial Pack-

g. Manufacturing Facilitiesh. Health Facilities

-

-I, Airports

�Util��I. Waterii. Sewerill. Electriciv. Gas

k. Rcfund!ng or RenewalI. Other

-

%

% %

% % % % %

% % %

'% 'l.'i,

5. Face Amount of Debt Obli2ation: $301000,000.qQ_ __

Premium: '2.aaa.&14. 76

6. Typ, of Solo,�a. Competitive Public Saleb. Infonnal Bidc. Negotiated Saled. Loan Program

7, Tax Status: a Tax Exempt b. Tax Bxc:mpt - Bank Qualifiedc. Taxable

I'· Dated �e:

I'• Jaae Date (Clolln& DIC.): ..;:;oet0=?._'/20=--1S;:;.._ ___ _

10. Ratings:a. Moody'sb. Standard & Poor's AA+

c. Fitchd. Unmted

11. Interest Cost:2.1835]4 % � a. TIC

b. NICc. Variable: Index ___ pla_bpsd. Other _________ _

12. Recurring Costs: .

Pegol of4

a. Remarketing Agent (bps) ....,fD .... _oo.,._ __ _ b. Liquidity (bps) _90_._00 ___ _ c. Credit 8nhancemenb (bps) .... ftl.00=;:;.._---

82

IJ. J',faturity'Datu, Amount� and Interest Rates Weighted Average Maturity • 7,0224 years

Y�r ,.mount lnlc:rest RA!t Year Amount I merest Rate

2013 $1,615,000.0C 3.00 ¾ 2019 $2, 140.000.0C 5.00 %

2014 $1,715,000.0C 3.00 o/o 2020 $2,220,000.0C 5.00 %

2016 $1,840,000.0C 1.50 ¾ 2021 $2,250,000.0C 5.00 %

2018 $1,910,000.0C 3.00 "· 2022 $2,300,000.0C 3.00 %

2017 s, ,950,000.0< 5.00 ¾ 2023 $10,000,000.( 3.00 ''

2018 $2,060,000.()( 1.50 % ¾

% %

% %

% %

% %

¾ %

If additional space i• needed, ■n.ch addnoonal �t.

14. Repaymtnl Sthedule

Thi1 I11ue Toral Debt Outlfandln1

cum /'l'mc,pal cum. rnnctpill Year Redeemed % Total Redeemed %Total

I $0.00 0.00 $8,340,000.0C 5.75

s S7,0B0,0OO.O< 23.80 $52,805,000.( 36.39

10 517,700,000.( 59.00 $119,665,000 82.80

15 $30,000,000.( 100.00 $145,115,000 100.00

20

25

30

83

lS. Itemized Dcsrrtptlon of the Cost of Issuance (Round to l'learat Dollar)

Name ofFirm a. Financial Advisor fees• $40,000.00 Wilev Bros.-Alntree Caoltal. LLC b. Legal Fees:

I. Bond Counsel $38,000.00 Bass. Berrv & Sims PLC ii. Issuer's Counseliii. Trustee's.Counsel

c. Payina Apnt Fees andRegist111tlon Fees $750.00 Rea,ons Bank

d. Trustee Fees

e. Remarking A&ent Feesr. Liquidity Feesg. Rating Agency Fees $18,000.00 Standard & Poor'& h. Credit Enhancement Feesi. Underwriter's Discount�% $177,272.50 Hutchinson.Shockey, Erlev & Co.

I. Take Downii. Management Fee iii. Risk Premiumiv. Underwriter's Counselv. Olher Expenses

j. Printing and Advertising Fees $3,000.00 Wiley Bros.-Aintree Caoital, LLC k. Issuer Fees1. Real Estate FeesIll. Bank Closing Costsn. Olher Costs 3,500.00 Wflev Bros.-Alntree Capital, LLC

Total Costs $2811522.50 (i-daal, misc.) •tf olhc:r costs are included, pleue Itemize

Nute· l!nclose a copy of lhe DISCLOSURE DOCUMENT/ OPFICIAL s·r A TliMENT if appliflble.. See Bxhibit A

16. Description of Continuing Disclosure Oblieations(Use additional pages ifneceuary)

Individual Responsible for Completion: Finance Director Date Annual Disclosure is due: June 30

The Countv will file its audits and flnanciel Information annually and notices of material events when end as described in the ConttnuinQ Disclosure Certificate attached hereto and In the Official Statement set forth on Exhibit A.

Pqel of4

84

17. Description of Compliance with Written Ocbt Management Policy: (Use additional pages if necessary)

All estimated costs of Issuance and the terms and estimated amortization schedule were presented to the Board of Commissiooers at the time of adoption of the Bond Resolution. #1 The maturity of the Bonds does not exceed the useful life of the finance projects. #4 The Bonds are structured lo provide overall level debt service, taking into account outstandina debt, and this was oresentea lo the Board. #4 The Countv has written aareements with the financial advisor and bond counsel and fees and conflicts, If anv, were disclosed. #2; #3 A coov of the Debt Manaoement Policv is attached hereto as Exhibit B.

18. (If any) Description of Derlvatlvr and Complilrnrc with Written OerivRllve Management Policy: (Use additional pages ifnccossary)

Not applicable

19.

AulhoriJZd Represcnta County Executive/,.

Title D' 06107/2013

F.mail

Karen S. Neal p;;;;.. Member fiti. Bass, Berry & Sims PLC Finn 06/07/2013 &ic. z-:a:t:,eM'y.com

20. (.� U.J.J '5/. /� 1JSubmiued to Governing Body o�l1Cl'3""' and pre.�nted at iis public meeting held on..e81'ffl2&tS

COPY TO: Director- Office 0J'St111e and Local Finance, .SO.S Deaderick Street. Suite 1600, fames K. Polk State Office Building, Na,hville TN 37243-1402

Pap4of4

85

EXHIBlTA Sumner County, Tennessee

General Obligation School and Public Improvement Bonds, Series 2013

FINAL OFFICIAL STATEMENT

The Final Official Statement is available at http://emma.msrb.org/ER678724•ER928696.pdf

86


DEPARTMENT COUNTY COMMISSION

Please mark all items that apply; multiple "like" items may be included on the same page.

✓ ...

...

✓

Transfer

Over $2,500 per line-item

$2,500 or less per line-item

Appropriation


Payroll Items

FUND

SUBMIT

101

Appropriation--Rev Increase/Fund Bal Decrease Approprlatlon--Expenditure Increase

Transfer---Expenditure Decrease Transfer---Expenditure Increase

Account Number Account Name Amount Account Number Account Name

1. 101-5046-00000-000-0000-00-34512 Res/Am Rescue Plan $399,258.00 101-5046-58836-000-0000-58-518900 Other Salaries/Wages

2. 101-5046-58836-000-0000-58-520100 Social Security

3. 101-5046-58836-000-0000-58-520400 Retirement

4. 101-5046-58836-000-0000-58-521200 Medicare

5.

6.

7.

8.

9.

TOTAL $399,258.00 TOTAL

Amount

$336,500.00

20,863.00

37,015.00

4,880.00

$399,258.00

Description of adjustment request; request will not be considered without a detailed description.

11. COVID19 employee vaccination campaign

,$500 per full-time employee for taking COVID vaccine going forward or for taking booster shot

For Finance Department Use Only

Month Sent To Budget Committee: __ Sep 2021 ____ _,0 ..

Date Entered: By: a a

87

Budget Amendment#

Date Presented to BOE for Approval:

Fund:

Explanation:

Department:

Type:

Approvals Required:

Date Approved by SCBOE

Date Approved by County Commission

2

9/21/2021

141 SRO Grant

Appropriate Funds

Safe Schools - Katie Brown

Appropriation

BOE & County Commission Approval Required

Date Approved

Date Approved

88

SUMNER COUNTY SCHOOL DISTRICT

BUDGET AMENDMENT JOURNAL ENTRY PROOF

CLERK: 5773reg1na.barnett

EAR PER JNL RC ACCOUNT ACCOUNT DESC T OB DEBIT CREDIT

EFF DATE JNL OESC REF 1 REF 2 REF 3 LINE OESC 2022 4 2 BUA 141-0000-46000-740-0000-39-446981-SRO

10/18/2021 Approp 092121 cc 101821 BUA 141-0000-72130-740-7095-00-530900-SRO

10/18/2021 Approp 092121 cc 10�821

BUA 141-0000-00000-000-0000-00-28100 -10/18/2021 Approp 092121 cc 101821

BUA 141-0000-00000-000-0000-00-14100 -10/18/2021 Approp 092121 cc 101821

R•l>Ort generued: 09/10/2021 13:55 user: 5773regiu.barnett Prograo, ID: b9udent

SAFE SCHOOLS 5 Appropriation

contracts with Govt Agencies 5 Appropriation

Appropriations-ctl

Estimated Revenues

SYSTEM GENERATED ENTRIES TOTAL

JOURNAL 2022/04/2 TOTAL

525,000.00

525,000.00

I I I t'

525,000.00

525,000.00

I I It i'"II II

S S 00.0 5 5 .

Page 2

89

Budget Amendment #


Fund:

Explanation:

Department:

Type:

Approvals Required:



156

9/21/2021

142.401 Title IV

Reallocate funds


Appropriation

BOE & County Commission Approval Required

Date Approved

Info Only Date Approved

90


BUDGETAMENDMENTJOU RNALENTRYPROOF

CLERK: 5773rhonda.jernigan

EAR PER JNL

.·:�-· · ·· ·

••• < •. ·mun1·� · ··\·.

··•;• . . .:, .. . . .. . · � ··": ,,•ll ry!tt �,.- ;olut.on

SRC ACCOUNT ACCOUNT DESC T OB DEBIT CREDIT EFF DATE JNL DESC REF 1 REF 2 REF 3 LINE DESC

2022 3 156 BUA 142-401 -72210-740-7095-00-510500-

09/21/2021 Transfer 92121 CCinfoonly BUA 142-401 -72210-740-7095-00-518900-

09/21/2021 Transfer 92121 CCinfoonly

Report generated: 09/15/2021 14:36 user: 57'1Jrhonda .jerni gan Progru, ID: bgudent

supervisor/Director Correct budget to 518900

other salaries and wagesCorrect budget to 518900


5

5 66,000.00

II

66,000.00

I I

Page 2

91

Budget Amendment #


Fund:

Explanation:

Department:

Type:

Approvals Required:



160

9/21/2021

142.701

McKinney Vento 21/22 Allocation


Appropriation

SCBOE Approval Required/County Commission Info Only

Date Approved


92




.'E�,F l'-_f' J',I

,;r.:: AlrG 1 m-;- !,.( .-,,JUT .:,r-•;· T OS C!Ff<':.T \.'.REDIT :�F ��-r ,�� Ej( REr 1 '[F 1 R�F 3 _]�E �E�C

2022 3 160 BUA 142-701 -72130-740-7095-00-518900-

09/21/2021 Approp 92121 ccrnfoonly BUA 142-701 -72130-740-7095-00-520100-

09/21/2021 Approp 92121 CCinfoonly BUA 142-701 -72130-740-7095-00-520400-

09/21/2021 Approp 92121 ccrnfoonly BUA 142-701 -72130-740-7095-00-S20700-

09/21/2021 Approp 92121 CCinfoonly BUA 142-701 -72130-740-7095-00-S20800-





09/21/2021 Approp 92121 cc1nfoonly BUA 142-701 -99100-740-7095-00-550400-

09/21/2021 Approp 92121 ccinfoonly BUA 142-701 -47000-740-0000-39-447149-

09/21/2021 Approp 92121 CCinfoonly

BUA 142-101 -ooooo-ooo-oooo-oo-2s100 -09/21/2021 Approp 92121 ccrnfoonly

BUA 142-701 -00000-000-0000-00-14100 -09/21/2021 Approp 92121 canfoonly

Report generated: 09/16/2021 08: 19 user: snJrhanda.jernigan Progrilffl ID: bgudent

other salaries and wagesAllocation of 21/22 Funds

social securitt Allocation o 21/22 FundsState Retirement

Allocation of 21/22 Funds Medical Insurance

Allocation of 21/22 Funds Dental Insurance

Allocation of 21/22 Funds Employer Medicare

Allocation of 21/22 Funds Other supplies and Materials

Allocation of 21/22 Funds In service/staff oevelopment

Allocation of 21/22 Funds Other charges

Allocation of 21/22 FUnds Indirect cost

Allocation of 21/22 Funds Ed for Homeless children/Youth

Allocation of 21/22 Funds

Appropriations-ctl

Estimated Revenues



5

s

s

s

s

5

5

s

s

5

5

52,000.00

3,230.00

3,870.00

6,375.00

290.00

760.00

3,505.80

2,000.00

1,364.90

1,609.30

75,005.00

.o .o

75,005.00

75,005.00

,0 . 7 .

,0 s. , .

Page 2

93

Budget Amendment #

Date Presented to BOE for Approval: Fund: Explanation: Department: Type: Approvals Required:



85

9/21/2021 142.902 ARP IDEA Part B Appropriate of Funds Pupll Services Appropriation BOE Approval Required/County Commission Info Only

Date Approved


94


BUDGETAMENDMENTJOURNALENTRYPROOF

CLERK: 5773regina.barnett

EAR PER JNL SRC ACCOUNT ACCOUNT DESC T OB DEBIT CREDIT

EFF DATE JNL DESC REF 1 REF 2 REF 3 LINE OESC 2022 3 85 BUA 142-902 -47000-000-0000-39-447402-

09/21/2021 Approp 92121 ccrnfoonly BUA 142-902 -71200-722-7095-00-511600-POSC

09/21/2021 Approp 92121 CCinfoonly BUA 142-902 -71200-722-7095-00-511600-ICF

09/21/2021 Approp 92121 CCinfoonly BUA 142-902 -71200-722-7095-00-S11600-PDS

09/21/2021 Approp 92121 CCinfoonly BUA 142-902 -71200-722-709S-00-516300-PDS

09/21/2021 Approp 92121 CCinfoonly BUA 142-902 -71200-722-709S-00-517100-PDS

09/21/2021 Approp 92121 CCinfoonly BUA 142-902 -71200-722-7095-00-520100-POSC

09/21/2021 Approp 92121 CCinfoonly BUA 142-902 -71200-722-7095-00-S20100-ICF

09/21/2021 Approp 92121 CCinfoonly BUA 142-902 -71200-722-7095-00-520100-PDS

09/21/2021 Approp 92121 CCinfoonly BUA 142-902 -71200-722-7095-00-520400-PDSC





09/21/2021 Approp 92121 CCinfoonly BUA 142-902 -71200-722-709S-00-520700-PDSC




09/21/2021 Approp 92121 ccinfoonly BUA 142-902 -71200-722-7095-00-521200-PDSC


09/21/2021 Approp 92121 CCinfoOnly BUA 142-902 -71200-722-7095-00-S21200-PDS


09/21/2021 Approp 92121 CCinfOOnly BUA 142-902 -71200-722-7095-00-520900-PDS

09/21/2021 Approp 92121 ccinfoonly BUA 142-902 -71200-722-7095-00-531200-PDS

R•port generaud: 09/10/2021 14:15 usor: 57'73regina.bamett f'nlll ru ID : bguodent

ARP IDEA Part B ARP IDEA Part B Funds

Teachers ARP IDEA Part B Funds



Educational Assistants ARP IDEA Part B Funds

Speech Pathologist ARP IDEA Part B Funds

Social Security ARP IDEA Part B Funds

social security ARP IDEA Part B Funds

Social Security ARP IDEA Part B Funds

State Retirement ARP IDEA Part B Funds

State Retirement ARP IDEA Part B Funds

state Retirement ARP IDEA Part B Funds

Life Insurance ARP IDEA Part B Funds

Life Insurance ARP IDEA Part B Funds

Medical Insurance ARP IDEA Part B Funds

Medical Insurance ARP IDEA Part B Funds

Dental Insurance ARP IDEA Part B Funds

Dental Insurance ARP IDEA Part B Funds

Employer Medicare ARP IDEA Part B Funds



Long Term Disability ARP IDEA Part B Funds

Long Term Disability ARP IDEA Part B Funds

contracts with Private Agency

5 1,532,449.55

5 84,174.00

5 10,500.00

5 8,500.00

5 545,041.00

5 8,500.00

5 5,218.72

5 651.00

5 34,276.00

5 8,669.82

5 1,081.50

5 61,189.00

5 125.00

5 500.00

5 16,127.04

5 306,000.00

5 600,00

5 12,500,00

5 1,222.50

5 152.25

5 7,980.00

5 189.72

s 100.00

s s0,000.00

Page 4

95




EFF DATE JNL DESC REF 1 REF 2 REF 3 LINE DESC 09/21/2021 Approp 92121 CCinfoonly

BUA 142-902 -71200-722-7095-00-542900-PDS 09/21/2021 Approp 92121 CCinfoonly


BUA 142-902 -71200-722-7095-00-572500-ETA 09/21/2021 Approp 92121 CCinfoonly


BUA 142-902 -72220-722-7095-00-512400-ICF 09/21/2021 Approp 92121 CCinfoonly



BUA 142-902 -72220-722-7095-00-520400-ICF 09/21/2021 Approp 92121 cc1nfoonly


BUA 142-902 -72220-722-7095-00-579000-PDS 09/21/2021 Approp 92121 ccinfoonly


BUA 142-902 -72220-722-7095-00-549900-PDSC 09/21/2021 Approp 92121 CCinfoonly

BUA 142-902 -72220-722-7095-00-552400-PDSC 09/21/2021 Approp 92121 CCinfoonly

BUA 142-902 -ooooo-ooo-oooo-oo-2s100 -09/21/2021 Approp 92121 CCinfoonly

BUA 142-902 -00000-000-0000-00-14100 -09/21/2021 Approp 92121 CCinfoonly

Report genented: 09/10/2021 14:15 user: 57'13regfoa.barnett Progru ID: bgudent

ARP IDEA Part B Funds Instructional Supplies and Mtl

ARP IDEA Part 8 Funds Software

ARP IDEA Part B Funds special Education Equipment

ARP IDEA Part B Funds Special Education Equipment

ARP IDEA Part B Funds Psychological Personnel

ARP IDEA Part B Funds Speech Pathologist

ARP IDEA Part B Funds Social security

ARP IDEA Part B Funds state Retirement

ARP IDEA Part 8 Funds Employer Medicare

ARP IDEA Part B Funds other Equipment

ARP IDEA Part B Funds Indirect cost

ARP IDEA Part B Funds other supplies & Materials

ARP IDEA Part B Funds In service/staff oevelopment

ARP IDEA Part B Funds

Appropriations-Ctl

Estimated Revenues



s

5

5

5

5

5

5

s

s

s

s

s

5

5,259.67

15,000.00

185,928.57

30,000.00

20,999.96

21,000.00

2,605.40

4,620.00

609.00

50,000.00

27,263.66

365.74

5,500.00

I I Ii

1,532,449.55

1,532,449.55

1 , 49.SS 1 5 2 449.55

Page s

96

Budget Amendment #


Fund:

Explanation:

Department:

Type:

Approvals Required:



84

9/21/2021

142.912 ARP IDEA Preschool

Appropriation of Funds

Pupil Services

Appropriation

BOE Approval Required/County Commission Info Only

Date Approved


97





EFF DATE JNL OESC REF 1 REF 2 REF 3 LINE DESC 2022 3 84 BUA 142-912 -47000-000-0000-39-447403-

09/21/2021 Approp 92121 CCinfoOnly BUA 142-912 -71200-722-7095-00-542900-PDS


09/21/2021 Approp 92121 CCinfoonly BUA 142-912 -71200-722-7095-00-572500-ETA

09/21/2021 Approp 92121 ccinfoonly BUA 142-912 -72220-722-7095-00-579000-PDS

09/21/2021 Approp 92121 CCinfoOnly BUA 142-912 -99100-722-7095-00-550400-PDS

09/21/2021 Approp 92121 ccinfoonly


BUA 142-912 -ooooo-000-0000-00-14100 -09/21/2021 Approp 92121 CCinfoonly

Report generated: 09/09/2021 11:02 user: 57'73rhonda,jern1gan Progru ID: bgudent

ARP IDEA Preschool s

ARP IDEA Preschool Instructional supplies and Mtl 5

ARP IDEA Preschool Special Education Eguipment 5

ARP IDEA Preschool Special Education Eguipment 5

ARP IDEA Preschool Other Equipment 5

ARP IDEA Preschool Indirect Cost 5

ARP IDEA Preschool

Appropriations-ctl

Estimated Revenues



102,167.39

39,138.95

31,000.00

24,700.00

6,467.39

861.05

ti I I

102,167.39

102,167.39

1 . 1 l •

•••!!r•>;�llll!!il1t!tiftl!E:J.:lll•••!filJ•1"•t:fal;J

Page 2

98

Budget Amendment #

Date Presented to SCBOE for Approval:

Fund:

Explanation:

Department:

Type:

Approvals Required:



54 & 109

9/21/2021

142.932 ESSER 2.0

Allocation of Carryover Funds

Budgeted Revenue for Carryforward Purchase Orders

Various

Transfer

SCBOE Approval Required/County Commission Info Only

Date Approved


Note: The amendment in August was not posted, due to the purchase orders

that carried forward at year end were not orginally included.

99



CLERK: 5773regina.barnett

YEAR PER JNL RC ACCOUNT ACCOUNT OESC T OB DEBIT CREDIT

EFF DATE JNL DESC REF 1 REF 2 REF 3 LINE DESC 2022 3 54 BUA 142-932 -47000-000-0000-15-447307-

09/21/2021 Apprp 092121 ccinfoonly BUA 142-932 -71100-722-7099-00-511600-ALA

09/21/2021 Apprp 092121 CCinfoonly BUA 142-932 -71100-722-7099-00-511600-ALL

09/21/2021 Apprp 092121 ccinfoonly BUA 142-932 -71100-722-7095-00-518900-MHLTS


09/21/2021 Apprp 092121 ccinfoonly BUA 142-932 -71100-722-7099-00-520100-ALL







09/21/2021 Apprp 092121 cctnfoonly BUA 142-932 -71100-722-7099-00-520800-ALL







09/21/2021 Apprp 092Ul ccinfoonly BUA 142-932 -7U00-722-7999-00-511600-ALA



09/21/2021 Apprp 092121 CCinfoonly BUA 142-932 -7U00-722-7999-00-520400-ALA


Repo� generued: 09/14/2021 14:01 user: 57'13regina.barneu Program ID: 1>9udent

ESSER 2.0 ESSER 2.0 carryover

Teachers ESSER 2.0 carryover


other Salaries and Wages ESSER 2.0 carryover

social security ESSER 2.0 carryover

social security ESSER 2.0 carryoverers


State Retirement ESSER 2.0 carryover

state Retirement ESSER 2.0 carryover


Life Insurance ESSER 2.0 carryover

Medical Insurance ESSER 2.0 carryover

Dental Insurance ESSER 2.0 Carrlover

Long Term oisab1 ity ESSER 2.0 carryover

Employer MedicareESSER 2.0 carryover

Employer Medicare ESSER 2.0 carryover


Instructional Supplies and Mtl ESSER 2.0 carryover

and Mtl Instructional supplies ESSER 2.0 carryover


Educational AssistantsESSER 2.0 carryover

social Security ESSER 2.0 Carryover


Employer Medicare

s 8,389,975.35

5 1,100,282.78

5 537,145.00

5 90,000.00

s 102,529.00

5 35,000.00

5 6,000.00

5 171,809.00

5 55,500.00

5 10,300.00

5 640.00

s 145,000.00

5 7,800.00

5 1,000.00

5 25,156.00

5 9,000.00

5 1,350.00

5 " 776,025.44

5 35,000.00

5 198,000.00

5 25,760.00

5 13,956.00

5 25,064.00

5 3,626.00

Page 8

100



YEAR PER JNL SRC ACCOUNr ACCOUNf DESC T OB DEBIT CREDIT

EFF DATE JNL DESC REF l REF 2 REF 3 LINE DESC 09/21/2021 Apprp 092121 cc,nfoonly

BUA 142-932 -71200-722-7095-00-542900-UNSP 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72120-722-7999-00-513100-ALA 09/21/2021 Apprp 092121 ccinfoonly




BUA 142-932 -72130-722-7099-00-513000-MHLTS 09/21/2021 Apprp . 092121 ccinfoonly

BUA 142-932 -72130-722-7099-00-520100-MHLTS 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72130-722-7099-00-520400-MHLTS 09/21/2021 Apprp 092121 CCinfoonly



BUA 142-932 -72130-722-7099-00-S21200-MHLTS 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72210-722-7095-00-510S00-AC 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72210-722-7095-00-510500-0AA 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72210-722-709S-00-518900-ALA 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72210-722-7095-00-520100-AC 09/21/2021 Apprp 092121 ccinfoonly


BUA 142-932 -72210-722-7095-00-S20100-ALA 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72210-722-709S-00-520400-AC 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72210-722-7095-00-520400-0AA 09/21/2021 Apprp 092121 CCinfoonly


BUA 142-932 -72210-722-709S-00-520600-AC 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72210-722-709S-00-520600-0AA 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72210-722-7095-00-520700-AC 09/21/2021 Apprp 092121 CCinfoonly


Report generated: 09/14/2021 14:01 user: 57'73relj1na.barnett Progru ID: b9udent

ESSER 2.0 carryover Instructional Supplies and Mtl

ESSER 2.0 carryover Medical Personnel

ESSER 2.0 carryover social security

ESSER 2.0 carryover state Retirement

ESSER 2.0 carryover Employer Medicare

ESSER 2.0 carryover social workers

ESSER 2.0 Carryover Social security

ESSER 2.0 carryover State Retirement

ESSER 2.0 carryover Medical Insurance

ESSER 2.0 carryover Dental Insurance


ESSER 2.0 carryover supervisor/Director

ESSER 2.0 carryover supervisor/Director

ESSER 2.0 carryover Other Salaries and Wages



ESSER 2.0 carryover Social security

ESSER 2.0 carryover state Retirement


ESSER 2.0 Carryover state Retirement

ESSER 2.0 carryover Life Insurance


ESSER 2.0 Carryover Medical Insurance


ESSER 2.0 carryover

s 6,271.00

s 66,000.00

s 4,200.00

s 7,500.00

s 1,100.00

s 260,000.00

s 16,120.00

s 28,600.00

5 91,000.00

s 4,200.00

s 3,770.00

s 204,500.00

5 159,400.00

s 139,000.00

s 13,000.00

5 9,650.00

5 8,700.00

s 21,065.00

5 17,826.00

s 15,600.00

5 450.00

s 350.00

5 15,600.00

s 20,000.00

Page 9

101




EFF DATE JNL DESC REF 1 REF 2 REF 3 LINE DESC BUA 142-932 -72210-722-7095-00-520800-AC

09/21/2021 Apprp 092121 CCinfoonly BUA 142-932 -72210-722-7095-00-520800-0AA

09/21/2021 Apprp 092121 ccinfoonly BUA 142-932 -72210-722-7095-00-520900-AC

09/21/2021 Apprp 092121 ccinfoonly BUA 142-932 -72210-722-7095-00-520900-0AA

09/21/2021 Apprp 092121 ccinfoonly BUA 142-932 -72210-722-7095-00-521200-AC

09/21/2021 Apprp 092121 CCinfoonly BUA 142-932 -72210-722-7095-00-521200-0AA




09/21/2021 Apprp 092121 ccinfoonly BUA 142-932 -72220-722-7095-00-510500-UNSP



09/21/2021 Apprp 092121 CCinfoonly BUA 142-932 -72220-722-7095-00-520400-UNSP






09/21/2021 Apprp 092121 CCinfoonly BUA 142-932 -72250-722-7095-00-512000-PLTC

09/21/2021 Apprp 092121 ccinfoonly BUA 142-932 -72250-722-7095-00-520100-PLTC

09/21/2021 Apprp 092121 CCinfoonly BUA 142-932 -72250-722-7095-00-520400-PLTC





Report generated: 09/14/2021 14:01 user: 57'13reiiina.barnett Progr.,. ID: bglllldent

Dental Insurance S ESSER 2.0 carryover

Dental Insurance ESSER 2.0 carryover

Long Term Disability ESSER 2.0 carryover

Long Term Disability ESSER 2.0 carryover




In Service/Staff Development ESSER 2.0 Carryover

In service/staff Developnent ESSER 2.0 Carryover

Supervisor/Director ESSER 2.0 carryover

other salaries and wages ESSER 2.0 Carryover






Long Term Disability ESSER 2.0 Carryover


computer Programmer(s) ESSER 2.0 carryover


state Retirement ESSER 2.0 Carryover




Long Term Disability

5

s

5

s

5

5

5

5

5

5

5

s

5

5

5

5

5

5

5

s

5

5

5

s

700.00

830.00

660.00

550.00

3,200.00

2,300.00

2,200.00

69,700.00

8,000.00

79,000.00

65,000.00

9,300.00

15,200.00

500.00

43,000.00

2,100.00

1,000.00

2,600.00

130,904.00

8,400.00

15,000.00

400.00

44,000.00

650.00

280.00

Page 10

102




EFF DATE JNL DESC REF l REF 2 REF 3 LINE DESC 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -722S0-722-709S-00-S21200-PLTC 09/21/2021 Apprp 092121 CCinfoonly

BUA 142-932 -722S0-722-709S-00-547100-PET 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72S10-722-709S-00-S11900-AC 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72S10-722-7095-00-520100-AC 09/21/2021 Apprp 092121 CCinfoonly

BUA 142-932 -72S10-722-709S-00-S20400-AC 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72S10-722-709S-OO-S20600-AC 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72S10-722-709S-00-520700-AC 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72S10-722-7095-00-520800-AC 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72S10-722-7095-00-520900-AC 09/21/2021 Apprp 092121 CCinfoonly

BUA 142-932 -72510-722-709S-00-S21200-AC 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -71100-722-709S-00-542900-0AA 09/21/2021 Apprp 092121 ccinfoonly









BUA 142-932 -73100-722-709S-00-542200-ALA 09/21/2021 Apprp 092Ul ccinfoonly

BUA 142-932 -99100-722-709S-00-5S0400-0AA 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -73100�722-709S-00-S20400-ALA 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -71100-722-709S-00-S39900-ALA 09/21/2021 Apprp 092121 ccinfoonly

BUA 142-932 -72610-722-7095-00-572000-0AA 09/21/2021 Apprp 092121 CCinfoonly

lteport generated: 09/14/2021 14: 01 user: 57'13reg1na.barnett Progru ID: bgaant .


ESSER 2.0 carryover software

ESSER 2.0 carryover Accountants/Bookkeepers


ESSER 2.0 carryover State Retire�ent



ESSER 2.0 carryover Dental Insurance

ESSER 2.0 carryover Long Term Disability


ESSER 2.0 carryover Instructional Supplies and Mtl

ESSER 2.0 carryover custodial Personnel




ESSER 2.0 Carryover custodial supplies

ESSER 2.0 Carryover cafeteria Personnel

ESSER 2.0 carryover social Security


ESSER 2.0 carryover Food Supplies

ESSER 2.0 carryover Indirect cost


ESSER 2.0 carryover other Contracted services

ESSER 2.0 carryover Plant Operation Equipment

ESSER 2.0 Carryover

5 2,000.00

5 542,000.00

5 42,000.00

s 2,604.00

5 5,020.00

s 300.00

5 13,800.00

5 710.00

s 100.00

5 610.00

5 70,000.00

s 50,000.00

5 3,100.00

5 5,500.00

5 725.00

5 350,000.00

5 33,600.00

s 2,083.20

5 487.20

5 350,396.29

5 975,924.44

5 3,696.00

5 702,000.00

5 238,000.00

Page 11

103



suA 142-932 -ooooo-ooo-oooo-oo-2s100 -09/21/2021 Apprp 092121 CCinfoonly

euA 142-932 -ooooo-000-0000-00-14100 -09/21/2021 Apprp 092121 ccinfoonly

Report generated: 09/14/2021 14: 01 user: 57'3regina.barnett Progru ID: bgudent

Appropriations-Ctl

Estimated Revenues



.00

8,389,975.35

.oo

8,389,975.35

. . s. s

Page 12

104




EAR PER JNL

· -� '" · · ·

••• -:. ·m•.i:·u· n1· c--�-.. ••••• ->

• �: • • : • a tylu erp !.Olullon

RC ACCOUNT ACCOUNT DESC T OB DEBIT CREDIT EFF DATE JNL DESC REF 1 REF 2 REF 3 LINE DESC

2022 3 109 BUA 142-932 -47000-000-0000-15-447307-

09/21/2021 Approp 92121 cc1nfoonly

BUA 142-932 -ooooo-000-0000-00-14100 -09/21/2021 Approp 92121 CCinfoonly


Repor-t generated: 09/10/2021 11: 56 UHr: 57'13rhonda.jernioan Pf'O!lr&II ID: bganodet

ESSER 2.0 5 ESSER 2.0 carryforward PO'S

Estimated Revenues

Budgetary Fund Balance



2,089,580.76

II II

2,089,580.76

2,089,580.76

0 5 • •

, • . 6 5 .

Page 2

105

Budget Amendment #


Fund:

Explanation:

Department:

Type:

Approvals Required:



*Pending State Approval

To be determined

9/21/2021

141 General Purpose & 142.902 ARP IDEA for Mandatory CEIS

Federal CEIS set aside focused budget

Pupil Service

Transfer


Date Approved

Jnfo Only Date Approved

106

Department

Date 9.21.2021

.:1.---.--Fund Sub 141 0000

141 0000 141 0000 141 0000 141 0000 141 0000 141 0000

SCSB APPROVAL DATE

Cate1orv 49000 72130 72130 71100 71100 72210 72210

Pupil Services (Spadal Educallonl

Def>t Loe Entity Ob!Ht 000 0000 00 449800 720 7095 00 547100 720 7095 00 552400 720 7095 00 519500 720 7095 00 519800

720 7095 00 579000 720 7095 00 552400

Appropriation• Expend. Increase Appropriation• Revenue lncrene

ProlKt Cat""""' Desctiotion Transfer• hOtl!nd. Increase Transfer• E""""d. Decrease ARP IDEA CEIS Transferred Funds $ 128.500.00

CEIS Software $ 90,000.00 CEIS In-service/Staff Development $ 14,500.00 CEIS Certified Substitutes s 3 500.00

CEIS Non-certified Substitut<!s $ 4000.00

CEIS Other Eaulament $ 3,500.00

CEIS lnservice/Staff Development $ 13000.00

128,500.00 S 128,500.00

107

eep.rtment

Date 9.21.2021

�1--·--Fund Sub Cat_,,,,, 142 0902 71200

142 0902 71200

142 0902 71200

142 0902 72220

142 0902 99100

142 0902 99100

SCSB APPROVAL DATE

Pupil SeMc.es (Sf!Ci!I Edlatiolll

D- Loe Enbtv Obfect

722 7095 00 516300

722 7095 00 520700

722 7095 00 572500

722 7095 00 579000

722 7095 00 559000

722 709S 00 550400

Approp,lation • hpend. Increase Aj)proptlatlon • Revenue Increase

Prolecl C.CHOrV Descriallon Tra,,.fer • El<Mftd. lncreu• Transfer• �"""nd Decrease

PDS Educational Assistants $ 32,738.35

PDS Medical Insurance $ 45 000.00

ETA s.....-ial Education Eouipment $ 29 000.00

PDS Other Eauloment s 19,500.00

ICF CEIS Transfers to General Puoose $ 128 500.00

PDS Indirect Cost $ 2,261.65

128,500.00 $ 128,500.00

108

Rhonda Jernigan

From:

Sent:

To:

Subject:

Attachments:

Rhonda,

Kayren Craighead Tuesday, September 21, 2021 2:13 PM Rhonda Jernigan Amendment for ARP IDEA for CEIS ARP IDEA CEIS Amendment9.22.21.xlsx; ARP IDEA CEIS ePlan Bu dget9.21.21.pdf

Attached is an amendment request for the ARP IDEA funds. This is to cover the CEIS (mandatory) funding that

will be transferred to general purpose funds for CEIS use. Also attached is the ePlan budget form showing the

state-approved CEIS funding plan.

Thank you for your work and help in processing this request!

--Kayren

Kayren Craighead Special Education Coordinator Pupil Services - Sumner County Board of Education (615)451-5407

1

109

Sumner County Board of Education Del R. Phillips Ill, Ph.D.

Director of Schools 695 East Main Street Gallatin, TN 37066-2472 Phone: (615) 451-5200 Fax: (615) 451-5216

September 21, 2021

Encumbrance Amendment Information

The Finance Department requested permission at the July 19, 2021 Board meeting to budget all outstanding encumbrances for year ending 6/30/21 into the 2021-2022 fiscal year effective 7/1/21. Attached is a list of all year-end encumbrances, which were carried forward and budgeted into the current 2021-2022 fiscal year.

Thank you,

�L--� Amanda Brown, CPA, CGMA, CCFO Sumner County Schools Chief Financial Officer

Board of Etf11cntion MnnbBs Sarai, A11tlr�ws Alie,, Bnclt1na11 T/,n B,_, Patricia Brow11 Amty Dn11/ds Jwlf D11ncan Gia GttfO,Y B�tsy Htr11Jkl11s Tammy Haya T�d W/u Dn�ld Wilk�son

110

Updated:

141 General Purpose Funds

9.E_en P,O��-ACCOUNT

8/U/2021

6/30/2021 ,34100

I I

---- -- _j_

IV.ENDOR NAME141-0000-72620-786-7096-00-549900- !THE COMFORT GROUP INCi4i-oooo-:.16100-100-1013.oo-511ioo:soAL.i.- · jERNIE ivioRR1s ENTERPR1sEs 1Nc 141-0000-72610-787-7096-00-572000- 1BUCKEYE INTERNATIONAL INC 141-0000-72610-787-7096-00-572000- ;BUCK�YE-INTERNATIONAL_I

_N

_C _____ -----

141-0000-76100-700_-7_0 _72_-oo_-_S7_07_00-_B_O_A _Ll_ .... 1_RI_CHAR __ D_TH_O_M_AS ________ _RICHARD THOMAS 141-0000-76100-700-7053-00-570700-

141-0000-76100-700-7053-00-570700-BDALL141-0000-72620-786-7096-00-533500-141-0000-71100-710-7095-00-544900-

------·---- ---------- ····•--- ···-

-- --- ---141-0000-72620-786-7096-0Q-539900-----

RICHARD THOMAS !RICHARD THOMASCTBOOK HOLDINGS LLC-------------

SENTELL BROS OF WHITE HOUSE INC141-0000-76100-700-7070-00-570700- NETZERO USA HOLDINGS INC·-·-- ----- -··--·--··--·- ----------141-0000-76100-700-7028-00-570700- NETZERO USA HOLDINGS INC - - ---

141-0000-76100-700-7054-00-570700- NETZERO USA HOLDINGS INC141-0000-76100-700-7076-00-579100-7PROJ JIMMY CLINTON CASSETTY141-0000-76100-700-7078-00-579100-7PROJ OLYMPIAN CONSTRUCTION COMPANY LLC ___ ..,_______ . - ... - ----�-----.,. ·-·· 141-0000-76100-700-7078-00-579100-BDALL OLYMPIAN CONSTRUCTION COMPANY LLC 141-0000-76100-700-7078-00-579100- BANK OF TENNESSEE ----·- - -----·--------- -··-

141-0000-76100-700-7078-00-579100-7PROJ jBANK OF TENNESSEE141-0000-76100-700-7073-00-570700-BDALL ,SEAN GLEAVES l41-0000-76100-700-7095-00-Sn400- INFINITY PIPELINE, INC

,.._ ______________ i -

------t- ------

1 --

----

�NUMBER 21001553 21001625 21001491 --· . 21001527 21001629 21001629 21001629

T21001GS1 )1001482

!?1001703 21001628 21001628 21001628 21001124 21001171 �-- -- -2100117121001172 - -· ___ ., --

(1001172

21001565:21001587 -1--·

YEAR

·---

. t··-- . -- -·- I...

Total Encumbrances

PERIOD LINE OPEN AMOUNT 2021 10 7,650.00 2021 11 51,709.30 2021 10 6,375.00

10] 2021t

848.60 2021 llf 4,807.68 2021 11 1 35,699.80 2021 11 10,000.00 2021 12 12,929.00 2021 10 15,200.00 2021 12 15,375.00 2021 11 221,383.68 2021! 11 47,537.04 2021 11 10,158.21 2021 8 3,600.00 2021 9 160,218.07 2021 9 293,899.78 2021 9 20,505.28 2021 9 8,720.00 2021 11 5,346.40 2021 11 529,477.00

1,461,439.84

111

Updated: 8/4/201.1 ...._ _______________ __

[6/30/2021 142 Federal Funds ___ \34100 & 34110

Account VENDOR NAME ---142-932 -72210-722-7095-00-579000-PET APPLE INC142-932 -72210-722-7095-00-579000-PET CDW GOVERNMENT INC

142-932 -71200-722-7095-00-542900-UNSP JIGSAW LEARNING142-932 -71100-722-7099-00-542900-ALL .WILSON LANGUAGE TRAINING CORPORATION

! .. .

1 - - ----- - -·---- - -- -

---- - •�-

l

PO NUMBER VEAR 21001645 21001710

21001684,21001679

PERIOD

2021 2021

202112021

1·

,Total Encumbrances

LINE OPEN AMOUNT 11 59,880.00 12 885,850.20

12 49,362.00 12 1,094,488.56

2,089,580.76

112

Budget Amendment #


Fund:

Explanation:

Department:

Type:

Approvals Required:



190

9/21/2021

141

Transfer for Board Allocation Funds

Purchasing Dept

Transfer


Date Approved

NA

Date Approved

113

SUM ER COU TY SCHOOL DISTRICT


CLERK: 5773mitchell.beard

EAR PER JNL

�. .

, tt

\ . • ••• • .t.,.-. •···· mun1s;ti , • ""

;;t . . • a tyler erp ,,,Juto,


2022 3 190 BUA 141-000()-76100-700-7004-00-579000-BDALL

BUA 09/21/2021 MiscAd3s 092121 CCinfoonly

141-0000-76100-700- 004-00-570700-BDALL


141-0000-76100-700- 039-00-579100-BDALL09/21/2021 MiscAdjs 092121 CCinfoonly

BUA 141-0000-76100-700-7039-00-570700-BDALL 09/21/2021 MiscAd3s 092121 CCinfoonly

BUA 141-0000-76100-700- 076-00-579000-BDALL 09/21/2021 MiscAd3s 092121 CCinfoonly

BUA 141-0000-76100-700- 076-00-579900-BDALL 09/21/2021 MiscAdjs 092121 CCinfoonly

BUA 141-0000-76100-700-7074-00-579000-BDALL 09/21/2021 MiscAd3s 092121 CCinfoonly


BUA 141-0000-76100-700- 071-00-579000-BDALL 09/21/2021 MisCAd3s 092121 CCinfoonly





BUA 141-0000-76100-700- 058-00-570700-BDALL 09/21/2021 MiscAdjs 092121 CCinfoonly

BUA 141-0000-76100-700-7016-00-571100-BDALL 09/21/2021 MiscAdjs 092121 CCinfoonly

BUA 141-0000-76100-700-7016-00-570700-BDALL


141-0000-76100-700- 022-00-579000-BDALL

BUA 09/21/2021 MiscAd3s 092121 ccinfoonly

141-0000-76100-700- 022-00-571100-BDALL


141-0000-76100-700- 022-00-570700-BDALL09/21/2021 MisCAdjs 092121 CCinfoonly

BUA 141-0000-76100-700-7078-00-579000-BDALL 09/21/2021 MisCAd3s 092121 CCinfoonly



BUA 141-0000-76100-700- 073-00-579900-BDALL 09/21/2021 MisCAdjs 092121 CCinfoonly

BUA 141-0000-76100-700-7073-00-570700-BDALL

Report generated: 09/20/2021 13:20 user: 5773mitchell .beard Program ID: bgaJlldent

other Equipment Misc capital Adjustment

Building Improvements Misc capital Adjustment

other construction Misc Capital Adjustment


Other Equipment Misc capital Adiustment

other capital out ay Misc Capital Adjustment



Other Equipment Misc capital Adjustment


Furniture & Fixtures Misc capital Adjustment






other Equipment Misc Capital Adjustment




Other construction Misc capital Adjustment

Building Improvements Misc Capital Ad�ustment

other capital out ay Misc capital Adjustment

Building Improvements

s 10,000.00

s 10,000.00

s 10,000.00

s 10,000.00

s 5,000.01

s 5,000.01

s 19,677.00

s 19,677.00

s 9,232.18

s 9,232.18

s 20,000.00

s 20,000.00

s 910.00

s 910.00

s 5,584.00

s 5,584.00

s 5,609.13

s 1,241.92

s 6,851.05

s 980.00

s 11,900.00

s 12,880.00

s 7,560.05

s 7,560.05

Page 3

114



YEAR PER JNL SRC ACCOUNT ACCOUNT DESC T OB DEBIT CREDIT

EFF DATE )NL DESC REF 1 REF 2 REF 3 LINE DESC 09/21/2021 MiscAdjs 092121 CCinfoonly


BUA 141-0000-76100-700-7034-00-570700-BDALL 09/21/2021 MisCAdjs 092121 CCinfoonly





Report generated: 09/20/2021 13: 20 user: 5773■1tchell .beard Progra., ID: bgudent

Misc capital Adjustment Other Equipment 5

Misc capital Adjustment Building Improvements 5

Misc capital Adjustment Furniture & Fixtures 5


Misc capital Adjustment Furniture & Fixtures 5


Misc capital Adjustment JOURNAL 2022/03/190 TOTAL

10,000.00

10,000.00

914.00

914.00

789.28

789.28

.00 .00

Page 4

115

Budget Amendment #


Fund:

Exp la nation:

Department:

Type:

Approvals Required:



207

9/21/2021

141

CTE Facebook 3 Vex Robotics Grant

CTE

Appropriation


Date Approved

N/A

Date Approved

116




YEAR PER JNL SRC ACCOUNT ACCOUNT DESC T OB DEBIT CREDIT

EFF DATE JNL DESC REF 1 REF 2 REF 3 LINE DESC 2022 3 207 BUA 141-0000-44000-000-7095-39-444570-fb3

09/21/2021 Approp 092121 ccinfoonly BUA 141-0000-71300-713-7095-00-573000-fb3


BUA 141-0000-00000-000-0000-00-28100 -09/21/2021 Approp 092121 CCinfoonly

BUA 141-0000-00000-000-0000-00-14100 -09/21/2021 Approp 092121 CCinfoonly

Report generated: 09/21/2021 10: 48 user: 5773•itchell .beard Program ID: bgamdent

Contributions and Gifts S Facebook 3 Robotics Grant

vocational Instruction Equip S Facebook 3 Robotics Grant

Appropriations-ctl

Estimated Revenues



28,000.00

28,000.00

II ..

28,000.00

28,000.00

, . 28, 00.00

2 ,0 0. 0 28,000.00

Page 2

117

Budget Amendment #


Fund:

Explanation:

Department:

Type:

Approvals Required:



208

9/21/2021

141

Budget - SCHS Turf Project Funds

Purchasing Department

Appropriation


Date Approved

N/A

Date Approved

118



CLERK: S773mitchell.beard

YEAR PER )NL SRC ACCOUNT ACCOUNT DESC T OB DEBIT CREDIT

EFF DATE JNL DESC REF 1 REF 2 REF 3 LINE DESC 2022 3 208 BUA 141-0000-44000-000-7076-15-444570-7PROJ

09/21/2021 Approp 092121 CCinfoonly BUA 141-0000-76100-700-7076-00-579100-7PROJ


BUA 141-0000-00000-000-0000-00-28100 09/21/2021 Approp 092121 CCinfoonly

BUA 141-0000-00000-000-0000-00-14100 09/21/2021 Approp 092121 CCinfoonly

Report generated: 09/20/2021 15: 29 user: 5773'11tchell .beard ProgrM ID: bgaadent

contributions and Gifts S Budget SCHS Turf Project Funds

Other construction 5 Budget SCHS Turf Project Funds

Appropriations-Ctl

Estimated Revenues



249,329.12

249,329.12

.00 . 0

249,329.12

249,329.12

. 9, .

4 , • 4 , .

Page 2

119

Budget Amendment #


Fund:

Explanatlon:

Department:

Type:

Approvals Required:



222

9/21/2021

141

Transfer for Pupil Services Expense

Pupil Services

Transfer


Date Approved

N/A

Date Approved

120




EAR PER JNL

• ,... . .

.. ,,, · ·•::•. mun1s· ..

�', ,' • : • . • . • a tyler erp solution


2022 3 222

BUA 141-0000-72130-720-7095-00-547100-7504 09/21/2021 Transfer 092121 CCinfoonly

BUA 141-0000-72130-710-7095-00-559900-09/21/2021 Transfer 092121 CCinfoonly

Report generated: 09/21/2021 14:41 user: 577311ftchell .burd Prograo, ID: bgan,dent

software 5 Transfer for software expense

other charges 5 Transfer for software expense


1,000.00

1,000.00

.. ..

Page 2

121


DEPARTMENT EMERGENCY MANAGEMENT AGENC�

Please mark all items that apply; multiple "like" items may be Included on the same page.

@ J

Transfer

@ Over $2,500 per line-item

D $2,500 or less per line-item

1 Appropriation

Between Major Cat egories

Payroll Items �

FUND 101

�re� [E □ \YJ [Erm lfil SEP 1 5 2021 �

By

Appropriation---Rev Increase/Fund Bal Decrease Appropriation---Expenditure Increase



1. 10, .so 15-00000.QOO..Q000.00.34 725 11,sgn-Public Safely/EMJI $20,000.00 101-li016-54-480-644-6100-54-578000 Other Equipment-EMPG

2.

3.

4.

5.

6.

7.

8.

9.


B

Amount i $20,000.00

I

I

I $20,000.00


Expenditure Decr�ase-Account Name-Asgn-Public Safety/EMA EMPG (added this info due to limited space in above request)I

1. Unmanned Aer/al Vehicle. Search and Rescue Equipment


Month Sent To Budget Committee: Date Entered: By:

122

REQUESTFORBUDGETADJUSTMENT

DEPARTMENT EMERGENCY MEDICAL SERVICES

Please mark all that apply; multiple '"like" items may be included on the same page.

g Transfer

D Over S2.500 per line-Item

y}o � $2,500 or less per llne-ltem

Appropriation

Between Major Cat --

egories

Payroll Items �

FUND 101

If]) [E � [E U \YI [E �

till SEP 2 7 2021 W. By

Appropriation---Rev Increase/Fund Bal Decrease Appropriation-Expenditure Increase

Transfer--Expenditure Decrease Transfer---Expenditure Increase

Account Number Account Name Amount Accoonl Number Account Name Amount

1. 101-0000-44000-C00--0000-2 -444560' ReooY9f9CI Damages S835.91 101-0000.55 30-552-5 00-55-545300 Vehicle Part& S835.91

2.

3.

4.

5.

7.

8.

□ TOTAL S835.91 TOTAL S835.91

Description of adjustment request; request will not be considered without a detailed descrlptJon.

1. Damages recovered from an individual for a vehicle aecident.

j*Account number changed per Finance request 09/27/21, ads


Month Sent To Budget Committee: {) c±:- .:)() � Date Entered: By:

123


SUBMIT

DEPARTMENT HENDERSONVILLE LIBRARY


-@ Transfer

,/; D Over $2,500 per line-item

-@ $2,500 or less per line-item

[

FUND 101

m re � [E a \YI re fm' iilll SEP 2 7 2021 �

Appropriation

Between Major Cat egories By --

Payroll Items -



Account Number Account Name Amount Account Number Account Name Amount

I. 101-0000-48000-565-6200-36-448610 TrusUHen Lib Contrib� $555.00 101-0000-56500-565-6200-56-571100 Furniture $555.00

>

l.

L

).

;_

,

3.

).

TOTAL $555.00 TOTAL $555.00


1. Donations ma.de to the Hendersonville Public Library in memory of Betty Orsland

These donations will be put towards ordering two leather chairs on each side of the fireplace

l\ \llt\�\

�� i:i?/


Month Sent To Budget Committee: a

Date Entered: By: a I

124


SUBMIT

DEPARTMENT WESTMORELAND LIBRARY

Please mark all that apply; multiple "like" items may be included on the same page.

---

✓

Transfer

D Over $2,500 per line-item


Appropriation


Payroll Items

FUND 101

� [E (rJ [E a \Yl [E rmIBl SEP 2 8 2021 �

By

Appropriation---Rev Increase/Fund Bal Decrease App ropriatio n---Expend itu re Increase

Transfer---Expenditure Decrease Transfer--Expendlture Increase


1. 101-0000-46000-565-6400-36-446610 Donations/Other $100.00 101-0000-56500-565�400-56-549900 Other Supplies $100.00

2.

3.

4_

5.

6.

7.

8.

9.

TOTAL $100.00 TOTAL $1QQ_Q0


j 1. Donation from NCTC for general library use_


Month Sent To Budget Committee: __ Oct 2021 ____ __,■• Date Entered: By: a a

125


SUBMIT

DEPARTMENT HIGHWAY DEPARTMENT


.---

✓

-

Transfer



Appropriation


Payroll Items

FUND 171

mlE � ff a \YI lEfm lJll SEP 2 1 2021 �

By

Appropriation--Rev Increase/Fund Bal Decrease Appropriation--Expenditure Increase

Transfer--Expenditure Decrease Transfer--Expenditure Increase


1. 171-5701-00000-000-0000-00-34585 Dec End Res FB-Local $5,521.40 171-5701-91200-606-9100-90-571400 Highway Equipment $5,521.40

2.

3.

4.

5.

6.

7.

8.

9.

TOTAL $5,521.40 TOTAL $5,521.40


1. carryover from FY2021 to FY2022 per Road Superintendent Hardin


Month Sent To Budget Committee: __ Oct 2021 _____ 5]


126


DEPARTMENT FINANCE DEPARTMENT

Please mark all items that apply; multiple "like" items may be Included on the same page.

Transfer



Appropriation


Payroll Items

FUND

SUBMIT

101

Appropriation-Rev Increase/Fund Bal Decrease Appropriation-Expenditure Increase

Transfer--Expenditure Decrease Transfer--Expenditure Increase


1. 101-0000-00000-000-0000-00-34610 Comm for Gen Govt $555,627.00 101-0000-58812-513-1200-58-570700 Bldg Imp/Archives Roof

2. 101-0000-58812-526-1100-58-579000 Other Equip/IT Generator

3. 101-0000-58812-518-1100-58-570700 Bldg Imp/CAB Flooring

4. 101-0000-58812-509-1100-58-571800 Vehicle/Dev Services

5. 101-0000-58812-518-1100-58-571800 Vehide/Maintenance

6.

7.

8.

9.


Amount

$450,000.00

24,321.00

80,000.00

871.00

435.00

$555,627.00


11-5. Carryover of unused "Direct Appropriation Grant" funds from FY2021


Month Sent To Budget Committee: __ Oct 2021 ____ ..,8_ Date Entered: By:

a •

127


SUBMIT

DEPARTMENT ASSESSOR OF PROPERTY


Transfer FUND 101


$2,500 or less per line-item I� [E � [E a \YI [E rm ill] OCT O 6 2021 � Appropriation

-

Between Major Cat -

egories By

Payroll Items

Appropriation-Rev Increase/Fund Bal Decrease Appropriation-Expenditure Increase



1. 101-0000-00000-000-0000-00-39000 Dec End Unasgnd FB $4,000.00 101-0000-52300-523-1100-52-533800 Maint & Rep-Vehicles $4,000.00

2.

3.

4.

5.

6.

7.

8.

9.

TOTAL $4,000.00 TOTAL $4,000.00


11. replace truck transmission


Month Sent To Budget Committee: __ Oct 2021 ____ _,■• Date Entered: By:

a a

128

GENERAL SESSIONS DMSION II

Sumner County Juvenile Court David R Howard, Judge L. Erin Begley, Magistrate

Sumner County Safe Baby Court (SBC)

I. Purpose of SBCa. Prevent children from entering foster careb. Heal trauma and repair the parent/ child relationshipc. Empower communitiesd. Promote public safetye. Improve child safety and well-beingf. Stop intergenerational cycle of maltreatmentg. Increase accountability for allh. Promote timely permanency

II. Types of Casesa. Prevention Cases (Family Service Cases where children remain in the home)b. Foster Care Cases

III. What does SBC Look Like?a. Focus on holistic, non-adversarial approach to serving familiesb. Address infant mental health and child developmentc. Engage parents in decision making processd. Engage community partners to meet the needs of familiese. Reduce time to permanency and recidivismf. Frequency and quality of parent-child visitationg. Wraparound service deliveryh. Multidisciplinary teamsi. Co-Parenting and Mentoringj. Llmit to only twenty (20) active cases at a time

IV. Needsa. SBC Coordinator

i. This position drives the SBC-he or she will be the keystone to theprogram's success or failure

ii. Responsibilities:1. Builds a community stakeholder team to create collaborations across

traditional and non-traditional services2. Identifies and coordinates resources in the community to support

families involved in SBC, including post-permanency services whenneeded

3. Ensures quarterly stakeholder meetings occur4. Connects with community providers to explore referral process and

problem solve to expedite access5. Understands the population served and maintains a non-judgmental

approach with all parties involved6. Maintains a neutral role in the case

1

129

7. Shares factual information with the Child Family Team (CFI) andensures that team members' voices are heard

8. Helps guide discussions about services, progress, modifications, andpermanency. However, coordinators shall not share any personalopinions or make recommendations about case decisions

9. Facilitates discussions, assists in problem-solving, finds creativesolutions to reduce barriers, ensures transparency, and encouragesteam decision-making while acting in the role of a neutral mediator

10. Presents Safe Baby Court to prospective families11. Helps the parents to build health and supportive relationships12. Refers children under the age of three to Tennessee Early

Intervention Systems (TEIS) within seven (7) days of child beingplaced on the Safe Baby Court docket

13. Seeks expert consultation for complex devdopmental issues, such asinfant mental health professionals and Centers of Excellence (COE)

14. Works with the SBC team to ensure involved children are receivingeducational, mental health, developmental, physical health, andnutrition services as needed, and attending all well-childappointments including EPSDT

15. Ensures that parents and substitute caregivers understand theimportance of such services

16. Works with the SBC team to develop a realistic family time plan thatkeeps the baby at the forefront of the decision making

17. Ensures that monthly CFTMs occur in each case and facilitatesCFTMs if a DCS facilitator is not required by policy

b. Part-Time Magistratei. This magistrate would hear the Child Support Docket and other

responsibilities overseen by Magistrate Erin Begley to allow MagistrateBegley more time to manage the SBC Docket

V. Requesta. Assistance in paying the county benefits associated with the SBC position. This

would allow more of the funds provided by the state to go toward direct assistancefor families involved in SBC. Further, we would be able to use more of the fundsprovided by the state to arrange training for the SBC coordinator and other staffinvolved in managing the new special court.

b. Consider hiring a part-time magistrate to assist in hearing an already voluminouscaseload managed by Magistrate Begley and Judge Howard so that Magistrate Begleycan devote the necessary time to the SBC docket.

2

130

07-18-19 GG

GOVERNMENTAL GRANT CONTRACT (cost reimbursement grant contract with a federal or Tennessee local governmental entity or their agents and instrumentalities)

Begin Date End Date Agency Tracking # Edison ID

January 1, 2022 June 30, 2023

Grantee Legal Entity Name Edison Vendor ID

Sumner County Juvenile Court

Subreclplent or Contractor

D Subrecipient � Contractor

Service Caption (one line only)

Funding-

FY State Federal

2022 100,000.00

TOTAL: 100,000

Grantee Selection Process Summary

D Competitive Selection

� Non-competitive Selection

CFDA#

Grantee's fiscal year end - June 30

lnterdepartmenta I Other TOTAL Grant Contract Amount

100,000.00

100,000.00

NA

It was determined that an RFP would not be viable based upon these stipulations, the needs of the specific populatlon served (children ages 0-3) and the resources available to support this initiative. The Administrative Office of the Courts (AOC), In consultation with DCS and the Executive Board of the Juvenile Court Judges, determined the locations for the Safe Baby Courts in order to meet the mandate of location and population served.

Budget Officer Confirmation: There Is a balance In the appropriation from which obligations hereunder are required to be paid that is not already encumbered to pay other obligations.

CPO USE-GG

Speed Chart (optional) Account Code (optional)

131

GRANT CONTRACT# BETWEEN THE STATE OF TENNESSEE,

Department of Children's Services AND

Sumner County Juvenile Court

This grant contract rGrant Contract"), by and between the State of Tennessee, Department of Children's Services, hereinafter referred to as the "State" or the "Grantor State Agency" and Sumner County Juvenile Court, hereinafter referred to as the "Grantee," is for the provision of Safe Baby Court, as further defined in the "SCOPE OF SERVICES AND DELIVERABLES."

Grantee Edison Vendor ID#:

A. SCOPE OF SERVICES AND DELIVERABLES:

A.1. The Grantee shall provide the scope of services and deliverables ("Scope") as required,described, and detailed in this Grant Contract.

A.2. The Grantee shall develop and implement an evidenced-based specialized infant and toddlercourt, with the Juvenile Court Judge. The "Safe Baby Court (SBC)" model shall serve childrenzero through thirty-six (0-36) months of age and their families. The SBC shall carry the samepowers as the Juvenile Court that created it. Goals of the SBC team include:

a. Provide more frequent professional and judicial oversight;

b. Monitor the family's progress; and,

c. Identify a Safe Baby Court Coordinator to provide community outreach and engage providerservices for infants, young children and adult mental health and substance abuse services,coordinate and facilitate monthly team meetings, perform administrative functions toimplement and maintain the project and assist with identifying and coordinating trainingopportunities.

A.3. The Grantee shall implement the SBC with children at risk of DCS custody or in DCS custody, by giving specialized attention to these children and their families to:

a. Reduce time to permanency of children by surrounding at-risk families with support services;

b. Reduce incidences of repeat maltreatment among children;

c. Reduce the long-term and short-term effects of traumatic experiences occurring on a child'sbrain development;

d. Promote public safety through these reductions;

e. Increase the personal, familial, and societal accountability of families; and,

f. Promote effective interaction and the use of resources among public and private, state andlocal agencies for:

1. Child and family;

2. Mental health; and,

3. Community services.

1

132

A.4. The Grantee, on a quarterly basis, shall provide data in support of the reporting requirements established by Tenn. Code Ann. 37-1-901 et. seq. to the Administrative Office of the Courts.

A.5. DCS Responsibilities - DCS shall consult the Administrative Office of the Courts (AOC), the Council of Juvenile and Family Court Judges and the Department of Mental Health and Substance Abuse Services to:

a. Define, develop and gather outcome measures based on the reporting in A.4. The collectionof the data will assess the fidelity of the Grantee's program;

b. Collect, report and disseminate the Grantee's program data on or prior to January 1 forinclusion in an annual report by February 1 to the Civil Justice Committee of the House ofRepresentatives;

c. Coordinate training for the juvenile court judges and staff who will administer the SBCprograms; and,

d. Develop and disseminate standards of operation, including procedures and protocols to theGrantee prior to the commencement of the Grantee's first SBC docket.

A.6 Monitoring: The Grantee's activities conducted and records maintained pursuant to this Grant Contract shall be subject to monitoring and evaluation by the State, the Comptroller of the Treasury or their duly appointed representatives. The Granter interprets this section as a requirement for Grantee to be in compliance with State of Tennessee's monitoring requirements that exist outside of individual agency requirements.

B. TERM OF CONTRACT:

This Grant Contract shall be effective for the period beginning on January 1, 2022, and endingon June 30, 2023. The State shall have no obligation to the Grantee for fulfillment of the Scopeoutside the Term.

C. PAYMENT TERMS AND CONDITIONS:

C.1. Maximum Liability. In no event shall the maximum liability of the State under this Grant Contractexceed One Hundred Thousand Dollars ($100,000.00). The Grant Budget, attached andincorporated as Attachments A, is the maximum amount due the Grantee under this GrantContract. The Grant Budget line-items include, but are not limited to, all applicable taxes, fees,overhead, and all other direct and indirect costs incurred or to be incurred by the Grantee.

C.2. Compensation Firm. The Maximum Liability of the State is not subject to escalation for anyreason unless amended. The Grant Budget amounts are firm for the duration of the GrantContract and are not subject to escalation for any reason unless amended, except as provided inSection C.6.

C.3. Payment Methodology. The Grantee shall be reimbursed for actual, reasonable, and necessarycosts based upon the Grant Budget, not to exceed the Maximum Liability established in SectionC.1. Upon progress toward the completion of the Scope, as described in Section A of this GrantContract, the Grantee shall submit invoices prior to any reimbursement of allowable costs.

C.4. Travel Compensation. Reimbursement to the Grantee for travel, meals, or lodging shall be subject to amounts and limitations specified in the "State Comprehensive Travel Regulations," as they are amended from time to time, and shall be contingent upon and limited by the Grant Budget funding for said reimbursement.

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C.5. Invoice Requirements. The Grantee shall invoice the State no more often than monthly, with all necessary supporting documentation, and present such to:

State of Tennessee Department Of Children Services Payables 12th Floor- UBS Tower 315 Deaderick Street Nashville, TN 37243

a. Each invoice shall clearly and accurately detail all of the following required information(calculations must be extended and totaled correctly).

(1) Invoice/Reference Number (assigned by the Grantee).(2) Invoice Date.(3) Invoice Period (to which the reimbursement request is applicable).(4) Grant Contract Number (assigned by the State).(5) Grantor: Department of Children Services- Child Safety ..(6) Grantor Number (assigned by the Grantee to the above-referenced Grantor).(7) Grantee Name.(8) Grantee Tennessee Edison Registration ID Number Referenced in Preamble of

this Grant Contract.(9) Grantee Remittance Address.(10) Grantee Contact for Invoice Questions (name, phone, or fax).(11) Itemization of Reimbursement Requested for the Invoice Period- it must detail,

at minimum, all of the following:

i. The amount requested by Grant Budget line-item (including any travelexpenditure reimbursement requested and for which documentation andreceipts, as required by "State Comprehensive Travel Regulations," areattached to the invoice).

ii. The amount reimbursed by Grant Budget line-item to date.iii. The total amount reimbursed under the Grant Contract to date.iv. The total amount requested (all line-items) for the Invoice Period.

b. The Grantee understands and agrees to all of the following.

(1) An invoice under this Grant Contract shall include only reimbursement requestsfor actual, reasonable, and necessary expenditures required in the delivery of service described by this Grant Contract and shall be subject to the Grant Budgetand any other provision of this Grant Contract relating to allowablereimbursements.

(2) An invoice under this Grant Contract shall not include any reimbursementrequest for future expenditures.

(3) An invoice under this Grant Contract shall initiate the timeframe forreimbursement only when the State is in receipt of the invoice, and the invoicemeets the minimum requirements of this section C.5.

C.6. Budget Line-items. Expenditures, reimbursements, and payments under this Grant Contract shall adhere to the Grant Budget. The Grantee may vary from a Grant Budget line-item amount by up to twenty percent (20%) of the line-item amount, provided that any increase is off-set by an equal reduction of other line-item amount(s) such that the net result of variances shall not increase the total Grant Contract amount detailed by the Grant Budget. Any increase in the Grant Budget, grand total amounts shall require an amendment of this Grant Contract.

C.7. Disbursement Reconciliation and Close Out. The Grantee shall submit any final invoice and a grant disbursement reconciliation report within sixty (60) days of the Grant Contract end date, in form and substance acceptable to the State.

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a. If total disbursements by the State pursuant to this Grant Contract exceed the amountspermitted by the section C, payment terms and conditions of this Grant Contract, theGrantee shall refund the difference to the State. The Grantee shall submit the refundwith the final grant disbursement reconciliation report.

b. The State shall not be responsible for the payment of any invoice submitted to the Stateafter the grant disbursement reconciliation report. The State will not deem any Granteecosts submitted for reimbursement after the grant disbursement reconciliation report tobe allowable and reimbursable by the State, and such invoices will NOT be paid.

c. The Grantee's failure to provide a final grant disbursement reconciliation report to theState as required by this Grant Contract shall result in the Grantee being deemedineligible for reimbursement under this Grant Contract, and the Grantee shall be requiredto refund any and all payments by the State pursuant to this Grant Contract.

d. The Grantee must close out its accounting records at the end of the Term in such a waythat reimbursable expenditures and revenue collections are NOT carried forward.

C.8. Indirect Cost. Should the Grantee request reimbursement for indirect costs, the Grantee must submit to the State a copy of the indirect cost rate approved by the cognizant federal agency or the cognizant state agency, as applicable. The Grantee will be reimbursed for indirect costs in accordance with the approved indirect cost rate and amounts and limitations specified in the attached Grant Budget. Once the Grantee makes an election and treats a given cost as direct or indirect, it must apply that treatment consistently and may not change during the Term. Any changes in the approved indirect cost rate must have prior approval of the cognizant federal agency or the cognizant state agency, as applicable. If the indirect cost rate is provisional during the Term, once the rate becomes final, the Grantee agrees to remit any overpayment of funds to the State, and subject to the availability of funds the State agrees to remit any underpayment to the Grantee.

C.9. Cost Allocation. If any part of the costs to be reimbursed under this Grant Contract are joint costs involving allocation to more than one program or activity, such costs shall be allocated and reported in accordance with the provisions of Department of Finance and Administration Policy Statement 03 or any amendments or revisions made to this policy statement during the Term.

C.10. Payment of Invoice. A payment by the State shall not prejudice the State's right to object to orquestion any reimbursement, invoice, or related matter. A payment by the State shall not be construed as acceptance of any part of the work or service provided or as approval of any amount as an allowable cost.

C.11. Non-allowable Costs. Any amounts payable to the Grantee shall be subject to reduction foramounts included in any invoice or payment that are determined by the State, on the basis of audits or monitoring conducted in accordance with the terms of this Grant Contract, to constitute unallowable costs.

C.12. State's Right to Set Off. The State reserves the right to set off or deduct from amounts that are orshall become due and payable to the Grantee under this Grant Contract or under any other agreement between the Grantee and the State of Tennessee under which the Grantee has a right to receive payment from the State.

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C.13. Prerequisite Documentation. The Grantee shall not invoice the State under this Grant Contractuntil the State has received the following, properly completed documentation.

a. The Grantee shall complete, sign, and return to the State an "Authorization Agreementfor Automatic Deposit (ACH Credits) Form• provided by the State. By doing so, theGrantee acknowledges and agrees that, once this form is received by the State, allpayments to the Grantee under this or any other grant contract will be made byautomated clearing house (" ACH").

b. The Grantee shall complete, sign, and return to the State the State-provided W-9 form.The taxpayer identification number on the W-9 form must be the same as the Grantee'sFederal Employer Identification Number or Social Security Number referenced in theGrantee's Edison registration information.

D. ST AND ARD TERMS AND CONDITIONS:

D.1. Required Approvals. The State is not bound by this Grant Contract until it is signed by the parties and approved by appropriate officials in accordance with applicable Tennessee laws and regulations (depending upon the specifics of this Grant Contract, the officials may include, but are not limited to, the Commissioner of Finance and Administration, the Commissioner of Human Resources, and the Comptroller of the Treasury).

D.2. Modification and Amendment. This Grant Contract may be modified only by a written amendment signed by all parties and approved by the officials who approved the Grant Contract and, depending upon the specifics of the Grant Contract as amended, any additional officials required by Tennessee laws and regulations (the officials may include, but are not limited to, the Commissioner of Finance and Administration, the Commissioner of Human Resources, and the Comptroller of the Treasury).

D.3. Termination for Convenience. The State may terminate this Grant Contract without cause for any reason. A termination for convenience shall not be a breach of this Grant Contract by the State. The State shall give the Grantee at least thirty (30) days written notice before the effective termination date. The Grantee shall be entitled to compensation for authorized expenditures and satisfactory services completed as of the termination date, but in no event shall the State be liable to the Grantee for compensation for any service that has not been rendered. The final decision as to the amount for which the State is liable shall be determined by the State. The Grantee shall not have any right to any actual general, special, incidental, consequential, or any other damages whatsoever of any description or amount for the State's exercise of its right to terminate for convenience.

D.4. Termination for Cause. If the Grantee fails to properly perform its obligations under this Grant Contract, or if the Grantee violates any terms of this Grant Contract, the State shall have the right to immediately terminate this Grant Contract and withhold payments in excess of fair compensation for completed services. Notwithstanding the exercise of the State's right to terminate this Grant Contract for cause, the Grantee shall not be relieved of liability to the State for damages sustained by virtue of any breach of this Grant Contract by the Grantee.

D.S. Subcontracting. The Grantee shall not assign this Grant Contract or enter into a subcontract for any of the services performed under this Grant Contract without obtaining the prior written approval of the State. If such subcontracts are approved by the State, each shall contain, at a minimum, sections of this Grant Contract pertaining to "Conflicts of Interest," "Lobbying," "Nondiscrimination," "Public Accountability," "Public Notice," and "Records" (as identified by the section headings). Notwithstanding any use of approved subcontractors, the Grantee shall remain responsible for all work performed.

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D.6. Conflicts of Interest. The Grantee warrants that no part of the total Grant Contract Amount shall be paid directly or indirectly to an employee or official of the State of Tennessee as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Grantee in connection with any work contemplated or performed relative to this Grant Contract.

D.7. Lobbying. The Grantee certifies, to the best of its knowledge and belief, that:

a. No federally appropriated funds have been paid or will be paid, by or on behalf of theundersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federalcontract, the making of any federal grant, the making of any federal loan, the entering intoof any cooperative agreement, and the extension, continuation, renewal, amendment, ormodification of any federal contract, grant, loan, or cooperative agreement.

b. If any funds other than federally appropriated funds have been paid or will be paid to anyperson for influencing or attempting to influence an officer or employee of any agency, aMember of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this contract, grant, loan, or cooperative agreement, theGrantee shall complete and submit Standard Form-LLL, MDlsclosure of LobbyingActivities," in accordance with its instructions.

c. The Grantee shall require that the language of this certification be included in the awarddocuments for all sub-awards at all tiers {including subcontracts, sub-grants, andcontracts under grants, loans, and cooperative agreements) and that all subrecipientsshall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into and is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352.

0.8. Communications and Contacts. All instructions, notices, consents, demands, or other communications required or contemplated by this Grant Contract shall be in writing and shall be made by certified, first class mail, return receipt requested and postage prepaid, by overnight courier service with an asset tracking system, or by email or facsimile transmission with recipient confirmation. All communications, regardless of method of transmission, shall be addressed to the respective party as set out below:

The State:

Carrie Bush - Executive Director Department of Children's Services 40 South Main Street Memphis, TN E-Mail: [email protected] Number: 901-578-4159

The Grantee:

Leigh Tennant, Court Director Sumner County Juvenile Court 657 S. Water Avenue Gallatin, TN 37066. E-Mail: [email protected] Number: 615-451-6016

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A change to the above contact information requires written notice to the person designated by the other party to receive notice.

All instructions, notices, consents, demands, or other communications shall be considered effectively given upon receipt or recipient confirmation as may be required.

D.9. Subject to Funds Availability. This Grant Contract is subject to the appropriation and availability of State or Federal funds. In the event that the funds are not appropriated or are otherwise unavailable, the State reserves the right to terminate this Grant Contract upon written notice to the Grantee. The State's right to terminate this Grant Contract due to lack of funds is not a breach of this Grant Contract by the State. Upon receipt of the written notice, the Grantee shall cease all work associated with the Grant Contract. Should such an event occur, the Grantee shall be entitled to compensation for all satisfactory and authorized services completed as of the termination date. Upon such termination, the Grantee shall have no right to recover from the State any actual, general, special, incidental, consequential, or any other damages whatsoever of any description or amount.

D.10. Nondiscrimination. The Grantee hereby agrees, warrants, and assures that no person shall beexcluded from participation in, be denied benefits of, or be otherwise subjected to discrimination in the performance of this Grant Contract or in the employment practices of the Grantee on the grounds of handicap or disability, age, race, color, religion, sex, national origin, or any other classification protected by federal, Tennessee state constitutional, or statutory law. The Grantee shall, upon request, show proof of nondiscrimination and shall post in conspicuous places, available to all employees and applicants, notices of nondiscrimination.

D.11. HIPAA Compliance. The State and the Grantee shall comply with obligations under the HealthInsurance Portability and Accountability Act of 1996 (HIPAA), Health Information Technology for Economic and Clinical Health Act (HITECH) and any other relevant laws and regulations regarding privacy (collectively the "Privacy Rules"). The obligations set forth in this Section shall survive the termination of this Grant Contract.

a. The Grantee warrants to the State that it is familiar with the requirements of the PrivacyRules and will comply with all applicable HIPAA requirements in the course of this GrantContract.

b. The Grantee warrants that it will cooperate with the State, including cooperation andcoordination with State privacy officials and other compliance officers required by thePrivacy Rules, in the course of performance of this Grant Contract so that both partieswill be in compliance with the Privacy Rules.

c. The State and the Grantee will sign documents, including but not limited to businessassociate agreements, as required by the Privacy Rules and that are reasonablynecessary to keep the State and the Grantee in compliance with the Privacy Rules. Thisprovision shall not apply if information received by the State under this Grant Contract isNOT "protected health information" as defined by the Privacy Rules, or if the PrivacyRules permit the State to receive such information without entering into a businessassociate agreement or signing another such document.

D.12. Public Accountability. If the Grantee is subject to Tenn. Code Ann.§ 8-4-401 et seq., or if thisGrant Contract involves the provision of services to citizens by the Grantee on behalf of the State, the Grantee agrees to establish a system through which recipients of services may present grievances about the operation of the service program. The Grantee shall also display in a prominent place, located near the passageway through which the public enters in order to receive Grant supported services, a sign at least eleven inches (11") in height and seventeen inches (17") in width stating:

NOTICE: THIS AGENCY IS A RECIPIENT OF TAXPAYER FUNDING. IF YOU OBSERVE AN AGENCY DIRECTOR OR EMPLOYEE ENGAGING IN ANY ACTIVITY WHICH YOU CONSIDER

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TO BE ILLEGAL, IMPROPER, OR WASTEFUL, PLEASE CALL THE STATE COMPTROLLER'S TOLL-FREE HOTLINE: 1-800-232-5454.

The sign shall be on the form prescribed by the Comptroller of the Treasury. The Grantor State Agency shall obtain copies of the sign from the Comptroller of the Treasury, and upon request from the Grantee, provide Grantee with any necessary signs.

D.13. Public Notice. All notices, informational pamphlets, press releases, research reports, signs, andsimilar public notices prepared and released by the Grantee in relation to this Grant Contract shall include the statement, •This project is funded under a grant contract with the State of Tennessee." All notices by the Grantee in relation to this Grant Contract shall be approved by the State.

D.14. Licensure. The Grantee, its employees, and any approved subcontractor shall be licensedpursuant to all applicable federal, state, and local laws, ordinances, rules, and regulations and shall upon request provide proof of all licenses.

D.15. Records. The Grantee and any approved subcontractor shall maintain documentation for allcharges under this Grant Contract. The books, records, and documents of the Grantee and any approved subcontractor, insofar as they relate to work performed or money received under this Grant Contract, shall be maintained in accordance with applicable Tennessee law. In no case shall the records be maintained for a period of less than five (5) full years from the date of the final payment. The Grantee's records shall be subject to audit at any reasonable time and upon reasonable notice by the Grantor State Agency, the Comptroller of the Treasury, or their duly appointed representatives.

The records shall be maintained in accordance with Governmental Accounting Standards Board (GASB) Accounting Standards or the Financial Accounting Standards Board (FASB) Accounting Standards Codification, as applicable, and any related AICPA Industry Audit and Accounting guides.

In addition, documentation of grant applications, budgets, reports, awards, and expenditures will be maintained in accordance with U.S. Office of Management and Budget's Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

Grant expenditures shall be made in accordance with local government purchasing policies and procedures and purchasing procedures for local governments authorized under state law.

The Grantee shall also comply with any recordkeeping and reporting requirements prescribed by the Tennessee Comptroller of the Treasury.

The Grantee shall establish a system of internal controls that utilize the COSO Internal Control -Integrated Framework model as the basic foundation for the internal control system. The Grantee shall incorporate any additional Comptroller of the Treasury directives into its internal control system.

Any other required records or reports which are not contemplated in the above standards shall follow the format designated by the head of the Grantor State Agency, the Central Procurement Office, or the Commissioner of Finance and Administration of the State of Tennessee.

D.16. Monitoring. The Grantee's activities conducted and records maintained pursuant to this GrantContract shall be subject to monitoring and evaluation by the State, the Comptroller of the Treasury, or their duly appointed representatives.

D.17. Progress Reports. The Grantee shall submit brief, periodic, progress reports to the State asrequested.

D.18. Annual and Final Reports. The Grantee shall submit, within three (3) months of the conclusion ofeach year of the Term, an annual report. For grant contracts with a term of less than one (1) year, the Grantee shall submit a final report within three (3) months of the conclusion of the Term. For grant contracts with multiyear terms, the final report will take the place of the annual report for the

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final year of the Tenn. The Grantee shall submit annual and final reports to the Grantor State Agency. At minimum, annual and final reports shall include: (a) the Grantee's name; (b) the Grant Contract's Edison identification number, Tenn, and total amount; (c) a narrative section that describes the program's goals, outcomes, successes and setbacks, whether the Grantee used benchmarks or indicators to detennine progress, and whether any proposed activities were not completed; and (d) other relevant details requested by the Grantor State Agency. Annual and final report documents to be completed by the Grantee shall appear on the Grantor State Agency's website or as an attachment to the Grant Contract.

0.19. Audit Report. The Grantee shall be audited in accordance with applicable Tennessee law.

If the Grantee is subject to an audit under this provision, then the Grantee shall complete Attachment B.

When a federal single audit is required, the audit shall be perfonned in accordance with U.S. Office of Management and Budget's Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

A copy of the audit report shall be provided to the Comptroller by the licensed, independent public accountant. Audit reports shall be made available to the public.

0.20. Procurement. If other tenns of this Grant Contract allow reimbursement for the cost of goods, materials, supplies, equipment, or contracted services, such procurement shall be made on a competitive basis, including the use of competitive bidding procedures, where practical. The Grantee shall maintain documentation for the basis of each procurement for which reimbursement is paid pursuant to this Grant Contract. In each instance where it is detennined that use of a competitive procurement method is not practical, supporting documentation shall include a written justification for the decision and for use of a non-competitive procurement. If the Grantee is a subrecipient, the Grantee shall comply with 2 C.F.R. §§ 200.317-200.326 when procuring property and services under a federal award.

The Grantee shall obtain prior approval from the State before purchasing any equipment under this Grant Contract.

For purposes of this Grant Contract, the term "equipment" shall include any article of nonexpendable, tangible, personal property having a useful life of more than one year and an acquisition cost which equals or exceeds five thousand dollars ($5,000.00).

0.21. Strict Perfonnance. Failure by any party to this Grant Contract to insist in any one or more cases upon the strict perfonnance of any of the tenns, covenants, conditions, or provisions of this Grant Contract is not a waiver or relinquishment of any tenn, covenant, condition, or provision. No term or condition of this Grant Contract shall be held to be waived, modified, or deleted except by a written amendment signed by the parties.

0.22. Independent Contractor. The parties shall not act as employees, partners, joint venturers, or associates of one another in the perfonnance of this Grant Contract. The parties acknowledge that they are independent contracting entities and that nothing in this Grant Contract shall be construed to create a principal/agent relationship or to allow either to exercise control or direction over the manner or method by which the other transacts its business affairs or provides its usual services. The employees or agents of one party shall not be deemed or construed to be the employees or agents of the other party for any purpose whatsoever.

0.23. Limitation of State's Liability. The State shall have no liability except as specifically provided in this Grant Contract. In no event will the State be liable to the Grantee or any other party for any lost revenues, lost profits, loss of business, loss of grant funding, decrease in the value of any securities or cash position, time, money, goodwill, or any indirect, special, incidental, punitive, exemplary or consequential damages of any nature, whether based on warranty, contract, statute, regulation, tort (including but not limited to negligence), or any other legal theory that may arise under this Grant Contract or otherwise. The State's total liability under this Grant Contract (including any exhibits, schedules, amendments or other attachments to the Contract) or

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otherwise shall under no circumstances exceed the Maximum Liability originally established in Section C.1 of this Grant Contract. This limitation of liability is cumulative and not per incident.

D.24. Force Majeure. "Force Majeure Event" means fire, flood, earthquake, elements of nature or actsof God, wars, riots, civil disorders, rebellions or revolutions, acts of terrorism or any other similar cause beyond the reasonable control of the party except to the extent that the non-performing party is at fault in failing to prevent or causing the default or delay, and provided that the default or delay cannot reasonably be circumvented by the non-performing party through the use of alternate sources, workaround plans or other means. A strike, lockout or labor dispute shall not excuse either party from its obligations under this Grant Contract. Except as set forth in this Section, any failure or delay by a party in the performance of its obligations under this Grant Contract arising from a Force Majeure Event is not a default under this Grant Contract or grounds for termination. The non-performing party will be excused from performing those obligations directly affected by the Force Majeure Event, and only for as long as the Force Majeure Event continues, provided that the party continues to use diligent, good faith efforts to resume performance without delay. The occurrence of a Force Majeure Event affecting Grantee's representatives, suppliers, subcontractors, customers or business apart from this Grant Contract is not a Force Majeure Event under this Grant Contract. Grantee will promptly notify the State of any delay caused by a Force Majeure Event (to be confirmed in a written notice to the State within one (1} day of the inception of the delay} that a Force Majeure Event has occurred, and will describe in reasonable detail the nature of the Force Majeure Event. If any Force Majeure Event results in a delay in Grantee's performance longer than forty-eight (48) hours, the State may, upon notice to Grantee: (a} cease payment of the fees until Grantee resumes performance of the affected obligations; or (b} immediately terminate this Grant Contract or any purchase order, in whole or in part, without further payment except for fees then due and payable. Grantee will not increase its charges under this Grant Contract or charge the State any fees other than those provided for in this Grant Contract as the result of a Force Majeure Event.

D.25. Tennessee Department of Revenue Registration. The Grantee shall comply with all applicableregistration requirements contained in Tenn. Code Ann.§§ 67-6-601 - 608. Compliance with applicable registration requirements is a material requirement of this Grant Contract.

D.26. Charges to Service Recipients Prohibited. The Grantee shall not collect any amount in the formof fees or reimbursements from the recipients of any service provided pursuant to this Grant Contract.

D.27. No Acquisition of Equipment or Motor Vehicles. This Grant Contract does not involve theacquisition and disposition of equipment or motor vehicles acquired with funds provided under this Grant Contract.

or

D.27. State Interest in Equipment or Motor Vehicles. The Grantee shall take legal title to all equipmentor motor vehicles purchased totally or in part with funds provided under this Grant Contract, subject to the State's equitable interest therein, to the extent of its pro rata share, based upon the State's contribution to the purchase price. The term "equipment" shall include any article of nonexpendable, tangible, personal property having a useful life of more than one year and an acquisition cost which equals or exceeds five thousand dollars ($5,000.00}. The term "motor vehicle" shall include any article of tangible personal property that is required to be registered under the "Tennessee Motor Vehicle Title and Registration Law", Tenn. Code Ann. Title 55, Chapters 1-6.

As authorized by the Tennessee Uniform Commercial Code, Tenn. Code Ann. Title 47, Chapter 9 and the "Tennessee Motor Vehicle Title and Registration Law.'' Tenn. Code Ann. Title 55, Chapters 1-6, the parties intend this Grant Contract to create a security interest in favor of the State in the equipment or motor vehicles acquired by the Grantee pursuant to the provisions of this Grant Contract. A further intent of this Grant Contract is to acknowledge and continue the security interest in favor of the State in the equipment or motor vehicles acquired by the Grantee

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pursuant to the provisions of this program's prior year Grant Contracts between the State and the Grantee.

The Grantee grants the State a security interest in all equipment or motor vehicles acquired in whole or in part by the Grantee under this Grant Contract. This Grant Contract is intended to be a security agreement pursuant to the Uniform Commercial Code for any of the equipment or motor vehicles herein specified which, under applicable law, may be subject to a security interest pursuant to the Uniform Commercial Code, and the Grantee hereby grants the State a security interest in said equipment or motor vehicles. The Grantee agrees that the State may file this Grant Contract or a reproduction thereof, in any appropriate office, as a financing statement for any of the equipment or motor vehicles herein specified. Any reproduction of this or any other security agreement or financing statement shall be sufficient as a financing statement. In addition, the Grantee agrees to execute and deliver to the State, upon the State's request, any financing statements, as well as extensions, renewals, and amendments thereof, and reproduction of this Grant Contract in such form as the State may require to perfect a security interest with respect to said equipment or motor vehicles. The Grantee shall pay all costs of filing such financing statements and any extensions, renewals, amendments and releases thereof, and shall pay all reasonable costs and expenses of any record searches for financing statements the State may reasonably require. Without the prior written consent of the State, the Grantee shall not create or suffer to be created pursuant to the Uniform Commercial Code any other security interest in said equipment or motor vehicles, including replacements and additions thereto. Upon the Grantee's breach of any covenant or agreement contained in this Grant Contract, including the covenants to pay when due all sums secured by this Grant Contract, the State shall have the remedies of a secured party under the Uniform Commercial Code and, at the State's option, may also invoke the remedies herein provided.

The Grantee agrees to be responsible for the accountability, maintenance, management, and inventory of all property purchased totally or in part with funds provided under this Grant Contract. The Grantee shall maintain a perpetual inventory system for all equipment or motor vehicles purchased with funds provided under this Grant Contract and shall submit an inventory control report which must include, at a minimum, the following:

a. Description of the equipment or motor vehicles;b. Vehicle identification number;c. Manufacturer's serial number or other identification number, when applicable;d. Acquisition date, cost, and check number;e. Fund source, State Grant number, or other applicable fund source identification;f. Percentage of state funds applied to the purchase;g. Location within the Grantee's operations where the equipment or motor vehicles is used;h. Condition of the property or disposition date if Grantee no longer has possession;i. Depreciation method, if applicable; andj. Monthly depreciation amount, if applicable.

The Grantee shall tag equipment or motor vehicles with an identification number which is cross referenced to the equipment or motor vehicle item on the inventory control report. The Grantee shall inventory equipment or motor vehicles annually. The Grantee must compare the results of the inventory with the inventory control report and investigate any differences. The Grantee must then adjust the inventory control report to reflect the results of the physical inventory and subsequent investigation.

The Grantee shall submit its inventory control report of all equipment or motor vehicles purchased with funding through this Grant Contract within thirty (30) days of its end date and in form and substance acceptable to the State. This inventory control report shall contain, at a minimum, the requirements specified above for inventory control. The Grantee shall notify the State, in writing, of any equipment or motor vehicle loss describing the reasons for the loss. Should the equipment or motor vehicles be destroyed, lost, or stolen, the Grantee shall be responsible to the State for the pro rata amount of the residual value at the time of loss based upon the State's original contribution to the purchase price.

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Upon termination of the Grant Contract, where a further contractual relationship is not entered into, or at another time during the term of the Grant Contract, the Grantee shall request written approval from the State for any proposed disposition of equipment or motor vehicles purchased with Grant funds. All equipment or motor vehicles shall be disposed of in such a manner as the parties may agree from among alternatives approved by the Tennessee Department of General Services as appropriate and in accordance with any applicable federal laws or regulations.

D.28. State and Federal Compliance. The Grantee shall comply with all applicable state and federallaws and regulations in the performance of this Grant Contract. The U.S. Office of Management and Budget's Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards is available here: http://www.ecfr.gov/cgi-bin/text-idx?SID=c6b2f053952359ba944 70ad3a 7 c1 a975&tpl=/ecfrbrowse/Title02/2cfr200 main 02.tpl

D.29. Governing Law. This Grant Contract shall be governed by and construed in accordance with thelaws of the State of Tennessee, without regard to its conflict or choice of law rules. The Grantee agrees that it will be subject to the exclusive jurisdiction of the courts of the State of Tennessee in actions that may arise under this Grant Contract. The Grantee acknowledges and agrees that any rights or claims against the State of Tennessee or its employees hereunder, and any remedies arising there from, shall be subject to and limited to those rights and remedies, if any, available under Tenn. Code Ann. §§ 9-8-101 through 9-8-408.

D.30. Completeness. This Grant Contract is complete and contains the entire understanding betweenthe parties relating to the subject matter contained herein, including all the terms and conditions agreed to by the parties. This Grant Contract supersedes any and all prior understandings, representations, negotiations, or agreements between the parties, whether written or oral.

D.31. Severability. If any terms and conditions of this Grant Contract are held to be invalid orunenforceable as a matter of law, the other terms and conditions shall not be affected and shall remain in full force and effect. To this end, the terms and conditions of this Grant Contract are declared severable.

D.32. Headings. Section headings are for reference purposes only and shall not be construed as partof this Grant Contract.

0.33. Iran Divestment Act. The requirements of Tenn. Code Ann.§ 12-12-101, et seq., addressing contracting with persons as defined at Tenn. Code Ann. § 12-12-103(5) that engage in investment activities in Iran, shall be a material provision of this Grant Contract. The Grantee certifies, under penalty of perjury, that to the best of its knowledge and belief that it is not on the list created pursuant to Tenn. Code Ann.§ 12-12-106.

D.34. Debarment and Suspension. The Grantee certifies, to the best of its knowledge and belief, that it,its current and future principals, its current and future subcontractors and their principals:

a. are not presently debarred, suspended, proposed for debarment, declared ineligible, orvoluntarily excluded from covered transactions by any federal or state department oragency;

b. have not within a three (3) year period preceding this Grant Contract been convicted of,or had a civil judgment rendered against them from commission of fraud, or a criminaloffence in connection with obtaining, attempting to obtain, or performing a public(federal, state, or local) transaction or grant under a public transaction; violation offederal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery,falsification, or destruction of records, making false statements, or receiving stolenproperty;

12

143

c. are not presently indicted or otherwise criminally or civilly charged by a governmententity (federal, state, or local) with commission of any of the offenses detailed in sectionb. of this certification; and

d. have not within a three (3) year period preceding this Grant Contract had one or morepublic transactions (federal, state, or local) terminated for cause or default.

The Grantee shall provide immediate written notice to the State if at any time it learns that there was an earlier failure to disclose Information or that due to changed circumstances, its principals or the principals of its subcontractors are excluded or disqualified, or presently fall under any of the prohibitions of sections a-d.

D.35. Confidentiality of Records. Strict standards of confidentiality of records and information shall be maintained in accordance with applicable state and federal law. All material and information, regardless of form, medium or method of communication, provided to the Grantee by the State or acquired by the Grantee on behalf of the State that is regarded as confidential under state or federal law shall be regarded as "Confidential Information." Nothing in this Section shall permit Grantee to disclose any Confidential Information, regardless of whether it has been disclosed or made available to the Grantee due to intentional or negligent actions or inactions of agents of the State or third parties. Confidential Information shall not be disclosed except as required or permitted under state or federal law. Grantee shall take all necessary steps to safeguard the confidentiality of such material or information in conformance with applicable state and federal law.

The obligations set forth in this Section shall survive the termination of this Grant Contract.

E. SPECIAL TERMS AND CONDITIONS:

E.1. Conflicting Terms and Conditions. Should any of these special terms and conditions conflict with any other terms and conditions of this Grant Contract, the special terms and conditions shall be subordinate to the Grant Contract's other terms and conditions.

E.2. Printing Authorization. The Grantee agrees that no publication coming within the jurisdiction of Tenn. Code Ann.§ 12-7-101, et seq., shall be printed pursuant to this Grant Contract unless a printing authorization number has been obtained and affixed as required by Tenn. Code Ann. § 12-7-103(d).

E.3. Environmental Tobacco Smoke. Pursuant to the provisions of the federal "Pro-Children Act of 1994" and the "Children's Act for Clean Indoor Air of 1995," Tenn. Code Ann.§§ 39-17-1601 through 1606, the Grantee shall prohibit smoking of tobacco products within any indoor premises in which services are provided to individuals under the age of eighteen (18) years. The Grantee shall post "no smoking" signs in appropriate, permanent sites within such premises. This prohibition shall be applicable during all hours, not just the hours in which children are present. Violators of the prohibition may be subject to civil penalties and fines. This prohibition shall apply to and be made part of any subcontract related to this Grant Contract.

E.4. Drug-Free Workplace. The Grantee shall provide a drug-free workplace pursuant to the "DrugFree Workplace Act," 41 U.S.C. §§ 8101 through 8106, and its accompanying regulations.

E.5. Performance Standards. The Grantee hereby acknowledges and agrees that its performance under this Grant Contract shall meet the standards set forth in Section A. If the Grantee fails to meet these standards, the State, at its exclusive option, may allow up to six (6) months for the provider to achieve compliance with the standards. If performance deficiencies are not resolved to the satisfaction of the State within the prescribed time, and if no extenuating circumstances can be documented by the Grantee to the State's satisfaction, the State may cancel the Grant Contract at the State's discretion.

13

144

E.6. Criminal Background Check. Prior to the provision of any services for this Grant Contract, all Grantee personnel perfonning work under this Grant Contract shall provide fingerprint samples to effect a criminal history records check conducted by the Tennessee Bureau of Investigation. Fingerprints may only be submitted at DCS approved sites where they can be processed electronically. The Grantee shall be responsible for the payment of all fee(s) for Grantee personnel providing their fingerprint samples and submitting to a criminal history review.

E.7. Evidence-Based Programs. Pursuant to Tenn. Code Ann.§ 37-5-121, the Department of Children's Services is prohibited from expending state funds on any juvenile justice program or program related to the prevention, treatment or care of delinquent juveniles, including any service model or delivery system in any fonn or by any name, unless the program is evidence-based. "Evidence-based" means a program or practice that is governed by a program manual or protocol that specifies the nature, quality, and amount of service that constitutes the program; and scientific research using methods that meet high scientific standards for evaluating the effects of such programs must have demonstrated with two (2) or more separate client samples that the program improves client outcomes central to the purpose of the program.

The Grantee and any of the Grantee's subcontractors shall cooperate with the State in evaluating whether its services are evidence-based or otherwise, and will provide program and service details, efficacy data and any information required or requested by the State, consistent with State and federal law regarding confidentiality, for the purpose of complying with this statute for monitoring and quality control. The Grantee further acknowledges and understands that the intent of the law is to discontinue programs and services that are not supported by the evidence of impartial scientific investigation as outlined by statute, rules and regulations which have been, or may be, promulgated by the Department of Children's Services. By affixing its signature below, the Grantee understands and agrees that the Department of Children's Services is compelled by law to tenninate this Grant instrument if services with any Grantee or the Grantee's subcontractor(s) are not proven to be evidence-based and if continuation of this Grant shall cause the Department of Children's Services not to be in compliance with such statute within the timetable set forth in Tenn. Code Ann.§ 37-5-121.

E.8. Not a DCS Employee. The Grantee shall inform the client in writing that the Grantee is not an employee of the State.

IN WITNESS WHEREOF,

SUMNER COUNTY JUVENILE COURT:

GRANTEE SIGNATURE DATE

PRINTED NAME AND TITLE OF GRANTEE SIGNATORY (above)

TENNESSEE DEPARTMENT OF CHILDREN'S SERVICES:

JENNIFER S. NICHOLS, COMMISSIONER DATE

14

145

ATTACHMENT A

GRANT BUDGET

Sumner County Safe Baby Court

The Grant Budget line-item amounts below shall be applicable only to expenses Incurred during the following applicable period:

BEGIN: 01101122 END: 06130123

POLICY 03 Object

EXPENSE OBJECT LINE-ITEM CATEGORY 1 GRANT GRANTEE

TOT AL PROJECT Lin�tem CONTRACT MATCH Reference

1. 2 Salaries, Benefits & Taxes $80,000.00 $25,000.00 $105,000.00

4, 15 Professional Fee, Grant & Award 2 0.00 0.00 0.00

5,8. 7,8, Supplies, Telephone, Postage & Shipping, 9, 10 Occupancy, Equipment Rental & Maintenance,

Printing & Publications $5,000.00 0.00 $5,000.00

11. 12 Travel, Conferences & Meetings $5,000.00 0.00 $5,000.00

13 Interest 2 0.00 0.00 0.00

14 Insurance 0.00 0.00 0.00

18 Specific Assistance To Individuals $10,000.00 0.00 $10,000.00

17 Depreciation 2 0.00 0.00 0.00

18 Other Non-Personnel 2 0.00 0.00 0.00

20 Capital Purchase 2 0.00 0.00 0.00

22 Indirect Cost 0.00 0.00 0.00

24 In-Kind Expense 0.00 0.00 0.00

n/a Grantee Match Requirement (for any amount of the required Grantee Match that is nQ1 specifically delineated by budget line-items above) 0.00 0.00 0.00

25 GRAND TOTAL $100,000.00 $25,000.00 $125,000.00

1 Each expense object line-item shall be defined by the Department of Finance and Administration Policy 03, Uniform Reporting Requirements and Cost Allocation Plans for Subrecipients of Federal and State Grant Monies, Appendix A.

(posted on the Internet at: http://www.tn.gov/financeltopic/fa-policyinfo). 2 Applicable detail follows this page if line-item Is funded. 3 A Grantee Match Requirement is detailed by this Grant Budget, and the maximum total amount reimbursable by the

State pursuant to this Grant Contract, as detailed by the "Grant Contract" column above, shall be reduced by the amount of any Grantee failure to meet the Match Requirement.

l

146

ATTACHMENT A (Page 2)

GRANT BUDGET LINE-ITEM DETAIL:

PROFESSIONAL FEE, GRANT & AWARD AMOUNT

Specific, Descriptive, Detail (Repeat Row As Necessary) Amount

TOTAL Amount

INTEREST AMOUNT


TOTAL Amount

DEPRECIATION AMOUNT


TOTAL Amount

OTHER NON.PERSONNEL AMOUNT


TOTAL Amount

CAPITAL PURCHASE AMOUNT


TOTAL Amount

11

147

ATTACHMENT B

Parent Child Information

The Grantee should complete this form and submit It with the Grant Contract. The Grantee should submit only one, completed "Parent Child Information" document to the State during the Grantee's flscal year.

"Parent" means an entity whose IRS filing contains the information of at least one other entity.

"Child" means an entity whose information is contained in another entity's IRS filing.

Grantee's Edison Vendor ID number:

Is Sumner County Safe Baby Court a parent? [!Yes 0 No

If yes, provide the name and Edison Vendor ID number, if applicable, of any child entities.

Is Sumner County Safe Baby Court a child? Yes D

If yes, complete the fields below.

No 0

Parent entity's name: _________________________ _

Parent entity's tax identification number: __________________ _

Note: If the parent entity's tax identification number is a social security number, this form must be submitted via US mail to:

Central Procurement Office, Grants Program Manager 3rd Floor, WRS Tennessee Tower

312 Rosa L Parks Avenue Nashville, TN 37243

Parent entity's contact information

Name of primary contact person: __________________ _

Address: __________________________ _

Phone number: ________________________ _

Email address: ________________________ _

Parent entity's Edison Vendor ID number, if applicable: _____________ _

vu

148

Beth Browning

From: Jamie Clary <[email protected]>

Sent: Monday, October 4, 2021 8:18 PM

Members of the County Budget Committee:

I hope your week has started off well. At your next meeting I would appreciate your support on three items. All of them involve partnerships with the City of Hendersonville and have popular support among residents. Unfortunately, three city meetings will prevent me from attending your meeting on October 12.

Library Funding:

For several years the City of Hendersonville has provided funds to the Hendersonville library's book fund. Recently the City of Hendersonville appropriated $19,522 toward the operations of the Hendersonville library. The amount was determined as half the sum that is required to have the library open for eight hours every Friday for a year. When the Hendersonville Board of Mayor and Aldermen appropriated the money, it did so dependent on the County matching the amount. Between the County and the City, we sought to have the library open on Fridays. Ronnie Fox, of the library board, recently suggested that the City of Hendersonville needs to agree to appropriate at least that amount every year. I understand the need for maintenance of effort and am happy to work toward such an agreement. Leah Dennen, however, suggested that county funding precede such an agreement. I am fine with either coming first--the agreement or county funding. Please move forward with funding an additional $19,522 to open the library on Fridays.

Big Station Camp Boulevard:

Southeastern Builders has agreed to expedite the repaving of the section of this road that used to be inside the City of Hendersonville. The company asked the City to de-annex it in 2019. In exchange, the company agreed to repave the road and have it annexed by the City of Gallatin. (Please see the attached ordinance.) The City of Hendersonville did what was asked for the benefit ofresidents and businesses who use the road. We agreed to give up the road with the expectation that Southeastern would repave it. That has not happened yet.

In our effort to get this road paved, I have suggested a partnership with Southeastern, Gallatin, Sumner County, and Rogers Group. Southeastern has agreed to repave the road before January 1 if they are reimbursed 50 percent of the costs. My suggested manner to repay that costs was for Rogers Group, Hendersonville, Gallatin, and Sumner County to contribute 12.5 percent of the cost each. Gallatin is moving forward with its contribution. Hendersonville passed first reading of its share last week. Rogers Group is not likely to participate in this, causing Hendersonville to increase its share to 16.67 percent on second reading. I will be asking my board to provide $44,000 toward the project. I hope the county contribute the same.

Fire Hall #7: I believe you are aware of a draft agreement that was developed with the input of Chairman Chris Taylor, Mayor Anthony Holt, Hendersonville Fire Chief Scotty Bush, and several others. It solidifies the agreement that Hendersonville firefighters will respond to emergency calls outside our city limits. Seeking a similar agreement to what the County and Portland developed a couple years ago, the City of Hendersonville is asking that the County fund the construction of Fire Hall #7. There are some additional parts to the draft agreement, including the addition of quarters for the county's ambulance service. Currently, the City houses three ambulance companies at no charge to the County. I hope you understand the benefit of this agreement for the people who live outside the City of Hendersonville. I hope you will move forward with approving the agreement and providing funding for the fire hall.

I appreciate all your work for our county. If you have any questions or concerns, feel free to let me know.

Thank you. Jamie Clary, Mayor of Hendersonville, Tennessee-"Money'' magazines 16tlt best U.S. city to live in

1

149

ORDINANCE 2019-54

Sponsor: Clary

AN ORDINANCE CONTRACTING THE MUNICIPAL LIMITS OF THE CITY OF HENDERSONVILLE, TENNESSEE, ON BIG STATION CAMP CREEK BOULEVARD

WHEREAS, there is a single parcel of land currently located on Big Station Camp Creek Boulevard within the corporate limits of the City of Hendersonville, Tennessee (the "City"); and

WHEREAS, the City desires to remove this property from the municipal limits in exchange for property located on Saundersville Road being annexed into the City:

NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF MAYOR AND ALDERMEN FOR THE CITY OF HENDERSONVILLE, TENNESSEE, that the property identified on Tax Map 137, Parcel 11.01, Sumner County, Tennessee, Tax Assessor's Office, consisting of 10.48 acres, along with the adjoining roadway, from just south of Lower Station Camp Creek Road to just south of the CSX Railroad property, is hereby removed from the corporate limits of the City of Hendersonville, Tennessee. The Hendersonville City Limits will be set to the western right-of-way line of Big Station Camp Boulevard from just south of Lower Station Camp Creek Road to just south of the CSX Railroad property. This will ensure that Big Station Camp Boulevard is within the Gallatin City Limits for its entirety from Nashville Pike to Long Hollow Pike for both design and maintenance related issues.

See attached Exhibits A & B.

This ordinance shall take effect at the earliest date allowed by law.

First Reading: 11/26/19 Passed

Second Reading: 12/10/19 Passed

ATTEST:

KAY FRANKLIN, City Recorder

APPROVED AS TO FORM AND LEGALITY:

JOHN R. BRADLEY, City Attorney

APPROVED:

JAMIE CLARY, Mayor

150

Sponsor: Clary Committee: General

LEGISLATIVE HISTORY Ordinance 2019-54

Date of Committee Meeting: November 12, 2019 Committee Recommendation: Yes First BOMA Reading: November 26, 2019 Amendment: Add the following language: The Hendersonville City Limits will be set to the western right-of-way line of Big Station Camp Boulevard from just south of Lower Station Camp Creek Road to just south of the CSX Railroad property. This will ensure that Big Station Camp Boulevard is within the Gallatin City Limits for its entirety from Nashville Pike to Long Hollow Pike for both design and maintenance related issues. See attached Exhibits A & B. Vote on Amendment: Aye: Bolt, Brown, Campbell, Cunningham, Edwards, Hayes, Petrelli, Roberson, Skidmore, Sprouse, Waters, Woodcock and Clary. Nay: None. Vote as Amended: Aye: Bolt, Brown, Campbell, Cunningham, Edwards, Hayes, Petrelli, Roberson, Skidmore, Sprouse, Waters, Woodcock and Clary. Nay: None. Second BOMA Reading: December 10, 2019 Vote: Aye: Bolt, Brown, Campbell, Cunningham, Edwards, Hayes, Petrelli, Roberson, Skidmore, Sprouse, Waters, Woodcock and Clary. Nay: None.

151


SUBMIT

DEPARTMENT ELECTION COMMISSION

Please mark all items that apply; multiple "like" Items may be included on the same page.

Transfer


[Z] $2,500 or less per line-item

Appropriation


Payroll Items

FUND 101

m {E � {E a \YJ {E rm1

lilll SEP 2 4 2021 �

By

Appropriation-Rev Increase/Fund Bal Decrease Appropriation--Expenditure Increase

Transfer--Expenditure Decrease Transfer---Expendlture Increase


1. 1 01--0000-51 500-515-1100-51-534800 postal charges $2,662.57 101-0000-51500-515-1100-51-510600 deputies sal $2,662_57

2.

3.

4.

5.

6.

7.

a_ 9.

TOTAL $2,662.57 TOTAL $2,662.57


j 1. 9/24/2021 Add funds to cover Deputies Salary line due to deputy retiring Sep 17 and was paid a lump sum payout for vacation

and accrued comp. lda/aph


Month Sent To Budget Committee: __ Oct 2021 ____ _ 0

Date Entered: By: 0 a

152


DEPARTMENT SHERIFF'S OFFICE

Please mark all that apply; multiple •nke" Items may be Included on the same page.

.L

Transfer



Appropriation


Payroll Items

SUBMIT

FUND 101

�le ITJ lE aw [E�

lfil SEP 1 4 2021 �

By




1. 101-CJ000-54110-541·4400-54-516900· Part-Time Personnel $11,087.28 101-5023-54110·541-44()().54-516000- Guards (Court Officer) $11,087.28

2.

3.

4.

5.

6.

7.

8.

9.

TOTAL $11,087.28 TOTAL $11,087.28


Transfer from Part-time Personnel to Guards (Court Officer) to equaUze salaries of court officers and com,ctlon officers.


Month Sent To Budget Committee: D

Date Entered: By: D a

153

LIBRARY BUDGET ADJUSTMENTS

FROM INDIVIDUAL LIBRARY LOCATIONS TO THE CONSOLIDATED LIBRARY SYSTEM ACCOUNTS

OCTOBER 2021

ACCOUNT

101-0000-56500-565-0000-56-510500-

101-0000-56500-565-0000-56-512900-

101-0000-56500-565-0000-56-516600-

101-0000-56500-565-0000-56-516900-

101-0000-56500-565-0000-56-518600-

101-0000-56500-565-0000-56-520100-

101-0000-56500-565-0000-56-520400-

101-0000-56500-565-0000-56-520600-

101-0000-56500-565-0000-56-520700-

101-0000-56500-565-0000-56-520800-

101-0000-56500-565-0000-56-521200-

101-0000-56500-565-0000-56-535500-

101-0000-56500-565-0000-56-535900-

101-0000-56500-565-0000-56-536100-

101-0000-56500-565-0000-56-541500-

101-0000-56500-565-0000-56-543400-

101-0000-56500-565-0000-56-543500-

101-0000-56500-565-0000-56-545400-

101-0000-56500-565-0000-56-552400-

101-0000-56500-565-6100-56-510500-

101-0000-56500-565-6100-56-512900-

101-0000-56500-565-6100-56-516900-

101-0000-56500-565-6100-56-518600-

101-0000-56500-565-6100-56-520100-

101-0000-56500-565-6100-56-520400-

101-0000-56500-565-6100-56-520600-

101-0000-56500-565-6100-56-520700-

101-0000-56500-565-6100-56-520800-

101-0000-56500-565-6100-56-521200-

101-0000-56500-565-6100-56-535500-

101-0000-56500-565-6100-56-535900-

101-0000-56500-565-6100-56-536100-

101-0000-56500-565-6100-56-541500-

101-0000-56500-565-6100-56-543500-

101-0000-56500-565-6100-56-545400-

101-0000-56500-565-6100-56-552400-

101-0000-56500-565-6200-56-510500-

101-0000-56500-565-6200-56-512900-

101-0000-56500-565-6200-56-516900-

101-0000-56500-565-6200-56-518600-

101-0000-56500-565-6200-56-520100-

101-0000-56500-565-6200-56-520400-

101-0000-56500-565-6200-56-520600-

101-0000-56500-565-6200-56-520700-

101-0000-56500-565-6200-56-520800-

101-0000-56500-565-6200-56-521200-

101-0000-56500-565-6200-56-535500-

101-0000-56500-565-6200-56-535900-

DESCRIPTION

Supervisor /Director

Librarians

Custodian Personnel

Part Time Personnel

Longevity

Social Security

State Retirement

Life Insurance

Medical Insurance

Dental Insurance

Medicare

Travel

Disposal Fees

Permits

Electricity

Natural Gas

Office Supplies

Water & Sewer

lnservice/Staff Development


Librarians

Part Time Personnel

Longevity

Social Security

State Retirement

Life Insurance

Medical Insurance

Dental Insurance

Medicare

Travel

Disposal Fees

Permits

Electricity

Office Supplies

Water & Sewer



Librarians

Part Time Personnel

Longevity

Social Security

State Retirement

Life Insurance

Medical Insurance

Dental Insurance

Medicare

Travel

Disposal Fees

AMOUNT LOCATION

$ 171,573.49 Consolidated Accounts

560,375.21 Consolidated Accounts












201.00 Consolidated Accounts






(39,750.37) Gallatin Location






(418.56) Gallatin Location











(38,380.19) Hendersonville Location






(410. 76) Hendersonville Location




(932.36) Hendersonville Location


154

101-0000-56500-565-6200-56-536100-

101-0000-56500-565-6200-56-541500-

101-0000-56500-565-6200-56-543500-

101-0000-56500-565-6200-56-545400-

101-0000-56500-565-6200-56-552400-

101-0000-56500-565-6300-56-510500-

101-0000-56500-565-6300-56-512900-

101-0000-56500-565-6300-56-516600-

101-0000-56500-565-6300-56-516900-

101-0000-56500-565-6300-56-518600-

101-0000-56500-565-6300-56-520100-

101-0000-56500-565-6300-56-520400-

101-0000-56500-565-6300-56-520600-

10 l-0000-56500-565-6300-56-520700-

101-0000-56500-565-6300-56-5 20800-

101-0000-56500-565-6300-56-521200-

101-0000-56500-565-6300-56-535500-

101-0000-56500-565-6300-56-541500-

101-0000-56500-565-6300-56-543400-

101-0000-56500-565-6300-56-543500-

101-0000-56500-565-6300-56-545400-

101-0000-56500-565-6300-56-552400-

101-0000-56500-565-6400-56-510500-

101-0000-56500-565-6400-56-512900-

101-0000-56500-565-6400-56-516900-

101-0000-56500-565-6400-56-518600-

101-0000-56500-565-6400-56-520100-

101-0000-56500-565-6400-56-5 20400-

101-0000-56500-565-6400-56-520600-

101-0000-56500-565-6400-56-520700-

101-0000-56500-565-6400-56-520800-

101-0000-56500-565-6400-56-5 21200-

101-0000-56500-565-6400-56-535500-

101-0000-56500-565-6400-56-541500-

101-0000-56500-565-6400-56-545400-

101-0000-56500-565-6400-56-55 2400-

101-0000-56500-565-6500-56-510500-

101-0000-56500-565-6500-56-512900-

101-0000-56500-565-6500-56-516900-

101-0000-56500-565-6500-56-518600-

101-0000-56500-565-6500-56-520100-

101-0000-56500-565-6500-56-520400-

101-0000-56500-565-6500-56-5 20600-

101-0000-56500-565-6500-56-5 20700-

101-0000-56500-565-6500-56-5 20800-

101-0000-56500-565-6500-56-5 21200-

101-0000-56500-565-6500-56-535500-

101-0000-56500-565-6500-56-535900-

101-0000-56500-565-6500-56-541500-

101-0000-56500-565-6500-56-543400-

101-0000-56500-565-6500-56-545400-

101-0000-56500-565-6500-56-55 2400-

Permits

Electricity

Office Supplies

Water & Sewer



Librarians

Custodian Personnel

Part Time Personnel

Longevity

Social Security

State Retirement

Life Insurance

Medical Insurance

Dental Insurance

Medicare

Travel

Electricity

Natural Gas

Office Supplies

Water & Sewer


Supervisor/Director

Librarians

Part Time Personnel

Longevity

Social Security

State Retirement

Life Insurance

Medical Insurance

Dental Insurance

Medicare

Travel

Electricity

Water & Sewer


Supervisor/Director

Librarians

Part Time Personnel

Longevity

Social Security

State Retirement

Life Insurance

Medical Insurance

Dental Insurance

Medicare

Travel

Disposal Fees

Electricity

Natural Gas Water & Sewer


(190.00) Hendersonville Location





(34,617.06) Portland Location




(750.00) Portland Location













(29,399.27) Westmoreland Location






(113.32) Westmoreland Location








(29,426.60) Millersville Location



(825.00) Millersville Location













155


Please mark all Items that apply; multiple "like" Items may be included on the same page.

Transfer



Appropriation


Payroll Items

FUND

SUBMIT

101

Appropriation--Rev Increase/Fund Bal Decrease Appropriation---Expenditure Increase



1. 101-0000-54320-585-0000-54-531600 Contributions $98,620.00 101--0000-54320-585--0000-54-531600-53001 Cottontown

2_ 101--0000-54320-585--0000-54-531600-53002 Gallatin

3. 101-0000-54320-58 5--0000-54-531600-53003 Highland

4. 101--0000-54320-585-0000-54-53160Q-53005 Number One

5. 101-0000-54320-585-0000-54-531600-53006 Oak Grove

6. 101-0000-54320-585--0000-54-531600-53010 Shackle Island

7. 101-0000-54320-58S-0000-54-53160Q-53008 Southeast

8. 101--0000-54320-585-0000-54-531600-53015 Westmoreland

9. 101--0000-54320-585--0000-54-531600-53012 White House


Amount

$9,800.00

9,800.00

9,800.00

9,608.00

21,338.00

9,800.00

8,874.00

9,800.00

9,800.00

$98,620.00


1. Rural fire department allocation of appropriated funds


Month Sent To Budget Committee: __ Od 2021 ____ __


156

DEPARTMENT

COTTONTOWN

GALLATIN VFD

HIGHLAND

NUMBER ONE

OAK GROVE

SHACKLE ISLAND

SOUTHEAST

WESTMORELAND

ITEMS

TNT 24v Battery Cambi tool. LED hand

lanterns.

Hose, strainer, turn out gear, 2500 gal

folding tank. Other loose equip.

32 sections 1 3/4" hose

10 sections 2 1/2" hose

4 nozzles tips

4 1.5" shutoffs/pistol grip

Replacement brush truck

Rescue struts, chain saw, blades, work

light.

Ventilation fans, batteries, chargers,

shore power. Other loose equip.

4" hose, 1 3/4" hose. LED flashlights.

WHITE HOUSE CVFD Thermal image cameras.

COTTONTOWN

GALLATIN VFD

HIGHLAND

NUMBER ONE

OAK GROVE

SHACKLE ISLAND

SOUTHEAST

WHITE HOUSE

WESTMORELAND

COST COMMENTS

Total estimated cost $9,900. Cottontown to pay

$9,800 the balance.

$9,800

Total estimated cost $12,127. Highland will pay

$9,800 balance.

$4,873 Replace old equipment

1,813

1,550

1,373

$9,608

Total estimated cost $36,338. Balance of $14,000

$21,338 to be provided by OGVFD.

Total estimated cost $11,386.32. Shackle Island to

$9,800 pay the balance.

Total estimated cost $15,966. Southeast will pay

$8,874 the balance.

Total cost $10,832. Westmoreland will pay the

$9,800 balance.

Total estimated cost $9,875. White House

$9,800 Community VFD will pay the balance.

$98,620

$9,800

9,800

9,800

9,608

21,338

9,800

8,874

9,800

9,800

$98,620

157

REQUESTS FOR BUDGET ADJUSTMENTS BUDGET COMMITTEE OCTOBER 12, 2021

Fund Major Object

Number Category Number Department

101 51300 599 County Mayor 101 711 101 51500 348 Election Commission 101 711

101 51720 302 Development Services 101 332 101 52100 435 Finance Department 101 471

101 708 101 317 101 302 101 312 101 435 101 317 101 435

101 317 101 790 101 322

101 312

101 471

101 52600 524 Information Technology 101 410

101 421

101 322 101 53400 435 Clerk and Master 101 499

101 54110 354-50007 Sheriff's Office 101 718-50007101 307 101 359 101 54210 499 101 709 101 54240 709-50038 Juvenile Services 101 435-50038101 435-50014 101 422-50014 101 54490 425 EMA 101 442 101 499 101 453 101 499 101 446

101 426 101 499 101 349 101 711 101 499 101 338 101 426 101 453 101 499 101 338 101 426 101 418 101 453 101 499 101 418 101 425 101 499

$

Decrease Increase Description

900.00 $ 900.00 office chair

500.00 500.00 shelving for precinct equipment storage

1,000.00 1,000.00 posting legal meeting notices in newspaper

120.00 1,000.00

120.00 [phone 1,000.00 GARS license agreements

298.00 298.00 liob announcements through Indeed.com

120.00 120.00 DebtBook implementation

800.00 8,145.00

700.00 dehumidifiers for the office 37.00 new employee background checks 63.00 ljob announcements through Indeed.com

8,145.00 DebtBook and GARS subscriptions 60.00

60.00 rags for cleaning 350.00

350.00 IT team fingerprinting 29.86

29.86 alarm/visitor door chime 53,002.00

53,002.00 van for mental health transports 600.00

600.00 sharps container for medical removal services 5,988.00

5,988.00 12 JailCore devices 13.41

13.41 legal pads and pens 198.44

198.44 coffee, creamer, and sugar 40.80

40.80 propane tank refill 16.97

16.97 hose and hose kit for vehicle 14.86

7.49 screwdrivers 7.37 coupler and hose clamp

431.12 111.13 plaque for retiring EMS employee 319.99 tool box

10.82 198.72

10.82 drill bits and fasteners 198.72 vehicle batteries

27.82 144.68

27.40 wall plate power supply 0.42 swivel hose reel kit for pressure washer

144.68 RV power supply and water for batteries 41.74

41.74 swivel hose reel kit for pressure washer 192.51 219.98

158

REQUESTS FOR BUDGET ADJUSTMENTS BUDGET COMMITTEE OCTOBER 12, 2021

Fund Major Object Number Category Number Department

101 412 101 468 101 55110 711 Health Department 101 499 101 54610 340 EMS

101 599 101 55130 337 101 302 101 318 101 509 101 56500 413 Portland Library 101 426 171 5701-9114( 707 EMS 171 349 101 707 101 349 101 5714-9510( 706 BOE 101 399

Decrease Increase Description

192.51 diesel fuel for mobile command post 219.98 weed killer

557.37 557.37 flag pole and TN/US flags for Gallatin Clinic

51.00 51.00 increased malpractice insurance premium for ME

368.00 368.00 job vacancy ads

1,403.82 1,403.82 patient refunds due to overpayments

100.00 100.00 toilet plumbing repair parts

13,000.00 13,000.00 ambulance graphics

1,292.00 1,292.00 ambulance graphics

4,880,503.32 4,880,503.32 low voltage wiring and equipment for Liberty Creek Schools

159

COUNTY OF SUMNER - 2020

PROPERTY TAX REFUND

REQUEST

Acct.# Name

I 802309 I I Alley-c.assetty Brick

Desc. of Prop: Acct. #: Cont. Map

so2309 1 1 131

Refund Payable to: Alley-cassetty Brick

GP

By

Amount

$9.00

Parcel SI

013.02P I I 000

--------------------

Address: P.O. Box 23305

Nashville, TN 37202

Phone No.: 615-244-7077 Mindy Pryor

Reason for Refund: TMA Audit 2021 --------------------

$ 2,516.00 Pd 2020

- 2.507 .00 Corrected

$ 9.00 Refund

$ 9.00 Refund

Action by Budget & Finance Committee:

Action by Sumner County Commission:

09/09/2021

Date

� Jotin C. Isbell Sumner County Assessor of Property

160


PROPERTY TAX REFUND

REQUEST

NameAcct.#801776 I Dean Oil Co Bulk Plant

Desc. of Prop: Acct. #: Cont. Map GP801776 I I 126M A

Refund Payable to: Dean Oil Co Bulk PlantAddress: P.O. Box 1076

Gallatin, TN 37066 Phone No.: 615-452-2947 - Will Dean

Reason for Refund: TMA Audit 2021

1� re rm re a w re mi lill SEP 1 0 2021 l�) By

Parcel 009.00P I

Amount$42.00

SI

I 000

--------------------

$ 847 .00 Pd 2020- 805.00 Corrected

$ 42.00 Refund

$ 42.00 Refund



09/09/2021Date

c;tfl-�sb_e_ll _________ _Sumner County Assessor of Property

161

Acct.#


PROPERTY TAX REFUND

REQUEST

Name

I Elledge, Chris & Shannon

Desc. of Prop: Acct.#: Cont. Map GP

72422 I I 052 D

Refund Payable to: Chris & Shannon Elledge

Address: 427 Dorris Road

Portland, TN 37148

Phone No.: 615-602-621-2065

Reason for Refund: Pole barn on incorrect parcel.

$ 9,725.00 Dif in assess

X .02262 tax rate

$ 220.00 Refund

08/31/2021

Date

r/ll) IE � fEU \YJ IE fnl1R1 SEP 1 0 2021 J1By

Amount

$220.00

Parcel SI

110.12 I I 000

$ 220.00 Refund gtlsba--,--------

Sumner County Assessor of Property



162


PROPERTY TAX REFUND

REQUEST

Acct.# Name

�[E rn [Ea \Yl [Em lfil SEP 2 1 2021 �

By

Amount

I 800643 I ___ , R_E_C_S_IN_C _______ __. $27.00


800643 1 1 116

Refund Payable to: RECS Inc.

GP Parcel SI

075.00P I I 000

--------------------

Address: 1514 Latimer Lane --------------------

Hendersonville, TN 37075

Phone No.: 615-826-3604 Delores Rickets


$ 13,396.00 Pd 2020 --------------------

- 13.369.00 Corrected

$ 27 .00 Refund

$ 27 .00 Refund



09/21/2021

Date

��I Sumner County Assessor of Property

163


PROPERTY TAX REFUND

REQUEST

Acct.# Name I 802477 I I Shoals Technologies Group

Desc. of Prop: Acct. #: Cont. Map 802411 1 1 01a

Refund Payable to: Shoals Technologies Group Address: 1400 Shoals Way

GP

f fiD !E fC5 fH w fE miWJ SEP I O 2021 �

I By

Amount 1$11,066.001

Parcel SI 015.01P j j 002

--------------------

Portland, TN 37148 Phone No.: 615-451-1400 (Ms. Ashley Furman)


$ 31,304.00 Pd 2020 --------------------

- 14.238.00 Corrected

$ 17,066.00 Refund

$17,066.00 Refund



09/09/2021 Date

�� C. Isbell


164


PROPERTY TAX REFUND

REQUEST

Acct. # Name

I 803437 I I Walgreen C.O 07301-S-PPT


803437 I I 144

Refund Payable to: Walgreen Co. 07301-S-PPT

GP

D

Address: 300 Wilmont Road MS# 3301

Deerfield, IL 60015

Phone No.: 847-527-4629 Cassandra Green

Reason for Refund: TMA Audit 2021

�rElmlE�WlEm 00 SEP 1 0 2021 �

By

Amount

$15.00

Parcel SI

108.00P I I 000

--------------------

$ 1014.00 Pd 2020

- 999.00 Corrected

$ 15.00 Refund

$ 15.00 Refund



09/09/2021

Date


165

BUDGET COMMITTEE AGENDA Sumner County ...

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