Annual Report 2010-2011 - Georges River Council

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Annual Report 2010-2011

Hurstville City Council Annual Report 2010-2011

Annual Report 2010-2011Reference CD11/73

Hurstville City CouncilCivic CentreMacMahon StreetHurstville NSW 2220

PO Box 205Hurstville BC NSW 1481

T 02 9330 6222F 02 9330 6223E [email protected] www.hurstville.nsw.gov.au

All uncaptioned images courtesy of Getty Images:www.gettyimages.com

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ContentsPage Section

Introduction 1

Community Aspirations 2

Financial Statements 3 428(2)a

Management Plan 4 428(2)b

Safety & Health Horizon 5 428(2)b

Community Life Horizon 6 428(2)b

Natural Horizon 8 428(2)b

Built Horizon 9 428(2)b

Traffic, Transport & Infrastructure Horizon 11 428(2)b

Economic Horizon 12 428(2)b

Corporate Governance Horizon 13 428(2)b

Infrastructure Plus 15 428(2)b

State of the Environment 16 428(2)c

Public Works 17 428(2)d

Legal Proceedings 20 428(2)e

Mayoral & Councillor Fees 21 428(2)f

Senior Staff Remuneration 22 428(2)g

Contracts Awarded 23 428(2)h

Bush Fire Hazard Reduction 25 428(2)i

CALD Communities 26 428(2)j

Subsidised Work on Private Land 30 428(2)k

Financial Assistance Granted 31 428(2)l

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Human Resources 32 428(2)m

Equal Employment Opportunity 36 428(2)n

External Functions 37 428(2)o

Interest in Companies 38 428(2)p

Joint Ventures 39 428(2)q

Access to Information 40 S125(1)

Rates & Charges Written Off 43 428(2)r

Overseas Visits 44 217(1)a

Children’s Activities 45 217(1)c

Access & Equity 48 217(1)(d)i

Business Activities 49 217(1)(d)ii

Planning Agreements 50 S93G(5)

Privacy Management Plan 51 S33(3)

Appendicies 52

Appendix A - Infrastructure Plus 53 428(2)b

Appendix B - Roads Inventory 54 428(2)d

Appendix C - Public Buildings 55 428(2)d

Appendix D - Car Parking Areas 58 428(2)d

Appendix E - Legal Proceedings 60 428(2)e

Appendix F - Civic Office Expenses Policy 63 428(2)f

Appendix G - Publication Guide 75 S125(1)

Appendix H - Financial Statements 83 428(2)a


IntroductionGeneral Manager, Mr Victor G D Lampe

It gives me great pleasure to report the achievements of Council during the 2010/11 financial year. The Management Plan steers Council’s program of works over four years and identifies specific initiatives to be implemented.

In December 2010, the Department of Premier and Cabinet’s Division of Local Government (DLG) undertook a Promoting Better Practice Review of Council’s practices. The objectives of the review included generating momentum for a culture of continuous improvement, promoting good governance and ethical conduct as well as acting as a ‘health check’, giving confidence about what is being done and helping to focus on key priorities. I am pleased to reveal that overall, the review team found Council to be a well-managed and efficient local government authority. The report stated that Council has a good track record in working with its diverse community to plan and deliver services and has effective governance systems and processes in place. It further stated that Council has a strategic and integrated approach to managing its finances and assets and that its financial position is satisfactory. To this end, Council’s financial performance over 2010/11 was aimed at returning Council to an Operating and Cash Budget surplus. I am pleased that an Operating surplus of $271,000 was achieved without a reduction in Council’s day-to-day operations.

Significant achievements over the 2010/11 year include:Officially opened Hurstville Transport Interchange and Pedestrian Access Link;• Instigated the design phase of Peakhurst Light Industrial Stormwater Harvesting and Reuse Scheme – harvesting • stormwater to irrigate Hurstville Golf Course and saving 18 million litres of pottable water each year;Commenced work on Webbs Dam at Evatt Park – water treatment and landscaping;• Initiated Gannons Park Landscape Masterplan – upgrade the parkland and provide the community with additional • facilities and more diverse recreational space;Began construction on a $5 million expansion at Hurstville Aquatic Leisure Centre; • Officially opened new 41-space car park in Cook Street, Mortdale;• Issued $60 waste refund cheques to 24,640 eligible ratepayers following the introduction of Council’s new waste • collection contract;Adopted the Hurstville Community Strategic Plan 2021 (CSP) and the Management Plan 2011-15. The 2021 CSP • focuses on community priorities and sets the direction for the Hurstville local government area over the next 10 years. Both Plans came into effect on 1 July 2011;Progressed the Hurstville Comprehensive Local Environmental Plan 2011 and draft Hurstville Local Environment • Plan (Hurstville City Centre) 2010 Completed the Bundara Reserve Raingarden at Beverly Hills;• Received three awards at the 2011 Local Government Cultural Awards ceremony;• Fulfilled its commitment to providing roads, footpaths, parks and sporting fields, and facilities through the Infrastructure • Plus program. Works completed include road resheeting; road repairs and patching at various locations; footpath construction and repairs as well as building works. Additionally, Council resurfaced Penshurst Park 1 and 2 and Gannons Park 8; reconstructed Ken Rosewall Court 4; top dressed Evatt Park 1, Riverwood Park 4 and Gannons Park 6; replaced children’s playgrounds (including installation of shade sails) at Stevens Park and Peakhurst Park; replaced synthetic cricket practice wickets at Evatt Park; replaced synthetic cricket wicket cover at Olds Park 1; replaced the netball grass court at Olds Park 6; top dressed and fertilised netball courts 1 to 9 at Olds Park and purchased and installed new BBQ at Smith Park, Kingsgrove.

Victor GD LampeGeneral Manager

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Council AspirationsCommunity Strategic Plan 2021.Council embarked on an extensive Community Engagement Plan in line with Section 402 of the Local Government Act 1993 No 30 which requires a council to have a community strategic plan developed and endorsed by the Council. Council adopted the Hurstville Community Strategic Plan 2021 in June 2011 and the Plan came into effect from 1 July 2011.

The Act requires that the community strategic plan identify the main priorities and aspirations for the future of the local government area covering a period of at least ten years from when the plan is endorsed. The plan is to establish strategic objectives together with strategies for achieving those objectives. The council must ensure that the community strategic plan:

addresses civic leadership, social, environmental and economic issues in an integrated manner;• is based on social justice principles of equity, access, participation and rights;• is adequately informed by relevant information relating to civic leadership, social, environmental and economic • issues; andis developed having due regard to the State government’s State Plan and other relevant State and regional plans • of the State government.

The council must establish and implement a strategy (its community engagement strategy), based on social justice principles, for engagement with the local community when developing the community strategic plan. The Hurstville Community Strategic Plan 2021 addresses these requirements.

The next steps are to use the adopted Hurstville Community Strategic Plan 2021 as the umbrella document and develop the four-year Delivery and annual Operational plans. These plans have different annual and regular reporting requirements which are stated in the Act and come into effect once Council adopts them in June 2012. During the transition period the previous annual reporting arrangements apply and the Hurstville 2010-11 Annual Report (this document) has been completed accordingly.

Our Community VisionAn evolving city which promotes a sustainable and safe community that connects people and places, and celebrates diversity.

Council’s Values

Honesty and IntegrityWe are mindful of acting in the public interest and are open, honest, fair and ethical in dealing with others.

Customer FocusWe focus on our customers by understanding their needs and delivering quality service in a responsive manner.

TeamworkWe respect and support each other through a cross-organisational approach to ensure we deliver the best outcomes.

ProfessionalismWe take pride in our work and value innovation to achieve continual improvement.

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Financial Statements428(2)(a): a copy of the council’s audited financial reports.

The audited Annual Financial Statements are included in Appendix H - Financial Statements.

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Management PlanBus Interchange, Hurstville CBD

428(2)(b): a comparison of the council’s actual performance of its activities during that year (measured in accordance with the criteria set out in the relevant management plan) with the council’s projected performance of those activities (as contained in the relevant management plan) together with a statement of the reasons for any difference between them.

Corporate StrategyIn 2001 Council commenced Hurstville Horizons, a broad long-term strategic planning process aimed at developing and building upon an agreed Council and community vision for the future of Hurstville. This strategic planning process built upon identified community aspirations and priorities for the City of Hurstville, and worked with key organisations, businesses and government to develop sustainable strategies to enhance the quality of life and well-being of the Hurstville community. The process is a significant contributor to Council’s planning and financial management processes, incorporating social, economic and environmental planning and management strategies.

The results of this process are documented in the Hurstville Horizons 2004-2014, which includes our shared Council and community Vision for the future:

A friendly, diverse and sustainable city built on an all embracing community spirit, where we live, learn, work and play.

It also includes a statement of goals, issues and a set of 10 year and 3 year milestones for the platforms of our Vision – these are described as Horizons. The Vision and strategic focus of Hurstville Horizons is translated into Council’s work program and budget each year through Council’s Management Plan.

Principal Activities – HorizonsCouncil’s principal activities in which Council tracks its progress against key benchmarks or indicators are expressed as Horizons. These are:

Safety and Health• Community Life• Natural Environment• Built Horizon• Traffic, Transport and Infrastructure• Economic• Corporate Governance.•

Within each of the principal activities are a number of programs that deliver Council’s range of services to the community. Council has a suite of performance indicators to present a balanced view of the organisation and measure progress towards achievement of the strategic objectives of the organisation. The indicators are published in the Management Plan 2010-2014, reported to Council each quarter and published for the community on Council’s website.

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Safety and Health Horizon

KEY ACTIONS 2010-2014 AND KEY PERFORMANCE INDICATORS

Key Actions Progress and CommentsManage the Waste Collection Contract Contract implementation program and a first annual review were completed. The

operations are working satisfactorily. Auditing and monitoring programs were introduced to enhance operational efficiencies. 24,640 eligible ratepayers were sent $60 waste refund cheques arising from saving on introducing the new waste collection contract.

Develop and implement a Waste Strategy A draft Waste Strategy was under development.

Undertake a rolling program of safety audits in suburban town centres

Safety audits are to be considered in 2011-12 by the Community Safety Committee.

Develop Crime Prevention and Community Safety Strategy

To be considered after the review by the Attorney General's Department regarding the Community Safety Plan and Strategy process have been completed.

Support domestic violence awareness programs

A joint Stop Domestic Violence Day 'White Ribbon' event was organised on 25 November 2010 and attended by about 100 people. A DV Information Card was also launched.

Advise Energy Australia on street lighting improvements

Complaints were actioned as per agreed standards. Information is collated, spatialised and analysed. Faulty lamps were upgraded where required.

Provide parking regulation and inspection service

Penalty Infringement Notices (PINs) were issued as required. Complaints received were within the acceptable target of less than 5% and these were addressed.

Prepare Parking Management Policy Work is planned to commence in 2011 – 2012.

Complete and implement findings of the environmental audit of industrial estates

An Environmental Audit program will be included in Sustainability Action/Waste Action Plans when they are developed.

Develop and implement an animal management and control program

A Companion Animal Management Plan was adopted. Hurstville City Council, together with Kogarah and Rockdale Councils, is negotiating with potential Pound service providers.

Develop and run education programs on illegal dumping, recycling, waste reduction

The Illegal Dumping Taskforce reconvened with initial meetings focusing on the preparation of a strategy and programs for future initiatives.

Create a new Annual Fire Safety Statement Register and Work Flow Program

An Automated Fire Safety Register was completed. This allows AFSS reminder letters and reports on outstanding AFSS's to be generated to facilitate improvement of Fire Safety compliance.

Key Performance Indicators Progress and CommentsCommunity satisfaction score of 8 or more on the amenity and cleanliness of Hurstville CBD

No surveys were conducted in 2010-11. Issues raised during the year were addressed including unauthorised trading on footpaths in Forest Road, Hurstville and Thurlow Street, Riverwood. Integral Energy completed restoration works following removal of electrical wires along Forest Road. Footpaths were restored for public use following the completion of the new transport interchange. Council also approved 21 street stalls throughout the year.

Number of graffiti tags removed after notification as per agreed times

Graffiti tags were attended to promptly upon notification. Offensive material was treated as high priority and addressed immediately.

Improve fire safety compliance by ensuring that appropriate buildings have current annual Fire Safety Statements

At the end of 2010-11 there were 520 AFSS submitted, with 26 outstanding. There was 1 Fire Safety Compliance Audit conducted. 9 Fire and Rescue Referrals were re-ceived, and 6 Fire Order and 32 Pins were issued.

Maintain public facility and street furniture, e.g. toilets, bins, seating as per schedule

Ongoing. Works are undertaken as required.

Sweep town centre and residential streets as per schedule

Streets were swept as per the schedule, and additional sweeping carried out, as and where required. Staff redeployment provided additional sweeper time to address the leaf fall season.

Respond to missed domestic and commercial waste and recycling services within 48 hours

All missed services were responded to within 48 hours. A Register of Repeat Problems was developed to ensure all such issues are dealt with and resolved.

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Community Life HorizonKEY ACTIONS 2010-2014 AND KEY PERFORMANCE INDICATORS

Key Actions Progress and CommentsImplement the Early Years Learning Framework in the children’s services curriculum

Children's Services staff attended Early Years Learning Framework (EYLF) training and incorporated EYLF discussions and learning into staff meetings and professional reading times. All services have embedded EYLF outcomes and indicators in their documentation.

Develop children’s services sustainable early education environments

Children's Services continues to consider sustainability in the environment in their work with children. The Little Green Steps Project was reinstated for a short period as a result of receiving additional funding.

Support Families NSW early intervention program The Manager Children's Services provided consultation and support to the St George Child & Family Interagency facilitator. A number of projects, together with working with local organisations, will build their capacity to work with vulnerable children and families.

Undertake Community Advisory Committee consultation ethnic, youth, Aboriginal and Torres Strait Islanders

In 2010-11, five meetings each of the Aboriginal Advisory Committee, Access Advisory Committee, Multicultural Advisory Committee and the Community Safety Committee were held with a combined attendance of 197. Nine meetings of the Youth Advisory Council were held with total attendance of 74 during the same period.

Promote Council's child care services as ‘centres’ of excellence’ with parents, industry bodies and training organisations

Children's Services hosted students from a range of universities and TAFES. Children Services worked with local service providers and State government program to support children and families in an early intervention and prevention model.

Provide Community Grants Program and CDSE (Club Grants)

The CDSE Committee considered 64 applications for funding under the 2010-11 program and allocated a total of $330,573 to 41 organisations to carry out 47 projects. The Community Grants Program agreed to fund 28 organisations to implement projects to the value of $82,366.

Implement the Facilities Disability Access Plan Priority works were identified. Implementation is to commence in 2011-12.

Encourage community participation through events that promote civic pride, respect and diversity e.g. Discovery Festival, NAIDOC, Cultural Exhibition, etc.

A number of significant events were held in 2010-11 and include together with attendance: 2011 Chinese New Year Festival (45,000+ people); Discovery Festival of Arts (estimated 700-800); NAIDOC Week (700+ persons at 8 events); Leviathan (700+); Seniors Week (approx 600-700 people); International Women’s Day (80+); Harmony Day (170+ students & teachers); St George Interfaith Forum (120+); Youth Week U18s (100+); Council Open Day for the Mandarin speaking community (130+) and Reconciliation Week (40). More than 700 students also attended the annual St George Career Compass, which focused on career pathways, education options, trade and vocation opportunities. 80 people attended the interactive Parents Forum for parents and adolescents living/going to school in the St George and Sutherland areas. Over than 60 people attended the Council Drug Action Week Youth Event, and over 40 people attended a special Refugee Week event

Manage civic events to celebrate community participation

More than 200 people attended the 2011 Mayoral Ball which raised in excess of $50,000 for the Prostate Cancer Institute at St George Hospital. 250+ people attended the 2011 Excellence in Business Awards which celebrated the success of Hurstville’s local business community. Council hosted a number of Citizenship ceremonies where over 600 people received their certificates. Council hosted the 2010 Hurstville Full Moon Film Festival where over 1,200 people attended. Council also hosted an Australia Day Dinner and Australia Day Festival. The 2011 Australia Day Dinner was attended by more than 130 people and also included a citizenship ceremony.

Present a professional, consistent corporate brand and message including external and internal communication and news briefs

Improvements to internal and external publications were made. Improvedinternal and external signage advertising events, programs and services designed and displayed at entrance to Hurstville City Library, Penshurst Branch and Museum & Gallery and at the new Bus Interchange were developed. A new “youth” brochure was developed for the Library, Museum and Gallery Services.

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Resource St George Art Prize The 2012 Logo was decided upon, and a draft sponsorship package was de-veloped. The works of the People’s Choice Winners 2010 was exhibited in the Museum & Gallery. Meetings were held with Rockdale and Kogarah Councils to explore the idea of a ‘St George’ Art Awards.

Implement the Hurstville 2010 -2020 Library, Museum and Gallery Strategic Plan

The Strategic plan was incorporated into staff work plans. Work is progressing as per the plan.

Deliver Library, Museum and Gallery programs for the diverse (CALD) community

Council ran a number of programs for the CALD community, including for youth and seniors. Youth programs included Dragonfly’s Kids Club, Art Attack, Kids Halloween Party, Rivers of Resilience exhibition, Mixed Media Magic, Dragon’s Lair Gallery opening, Discoverability, Storytime, Fruits Manga Workshop and Sing-a-long. 26 School Holiday Programs were held, 510 students attended 4 sessions of 'Cram for the HSC' and 20 students to 4 sessions 'Do You Love to Write?’. Support for CALD community and seniors included 'Family History Drop In' sessions, Reminiscing Session 'Heritage Week bus tour', 'Using your mobile phone', 'Basic Digital Camera Course', Author talks & Library tours. Other programs included 'Very Basic Computer Class', ‘Bonsai Demonstration & Exhibition', 'Internet for Beginners in Mandarin' and 'Email for Beginners in Mandarin'.

Investigate co-location of Childcare with Pre-school and Family Day Care

The Preschool opened in January 2011 and is well established. Sharing staff for administration roles between Family Day Care and Preschool has improved efficiencies and resulted in savings.

Investigate changes to Hurstville Occasional Child Care to increase spread of hours

Investigation completed. The Centre is now operating under the longer hour model and is at capacity for long day care places. There is also a waiting list for new enrolments.

Complete Infrastructure Plus sporting fields and playgrounds upgrade program

All works for the 2010-11 program were completed. See Infrastructure Plus, p.5.

Hurstville Aquatic & Leisure Centre Gym Expansion The new 86-space car park at the Hurstville Aquatic Leisure Centre was completed. Construction works commenced on the new crèche.

Key Performance Indicators Progress and CommentsImprove customer service by encouraging on-line services

The public can enter requests for service through the internet. The twelve most common request types were designed to limit junk requests being entered into the system. Council produces quality vodcast content and publishes on its social media websites. The new website promotes and encourages engagement with our social media assets. Phase 1 of the Library, Museum and Gallery web-site redesign was completed.

Increase web-based use of library facilities and visitor numbers to the Library, Museum and Gallery

1,759,389 web hits were received on the LMG website in 2010-11. With improved search capabilities, visitors are browsing a fewer number of pages on average compared to previous years. 547,583 people visited the Library, Museum and Gallery facilities in 2010-11, and Penshurst Branch Library recorded its busiest year since 2008 with 110,524 visitors. Additionally, Hurstville City Museum & Gallery was presented with a prestigious award as part of the Museums & Galleries NSW IMAGinE Awards at the Museum of Contemporary Art on 22 October 2010 for the permanent exhibition, “Living on the Water's Edge: Stories of St George”.

Increase visitor numbers to Hurstville Aquatic and Leisure Centre

There were 777,663 visitors to the Centre in 2010-11. There is a continued improvement in gym membership.

Maintain user satisfaction through an annual survey covering Libraries, Gallery, Museum, Golf Course, Aquatic and Leisure Centre and Child Care Services

Childcare Survey was completed and over 90% were satisfied with the childcare services provided. The Golf Course and Hurstville Aquatic Leisure Centre survey will be commissioned after the Centre Upgrade.

Provide lawn mowing service for the elderly (State Government’s HACC program guidelines) as per schedule

The program commenced in September 2009 and properties were mowed as per schedule or on a 4- week turn around.

Increase Entertainment Centre utilisation Internal income, concessional rentals and fees and charges review to improve income generation in the future was in progress.

Increase utilisation of Child Care Services At the end of 2010-11 Penshurst Long Day Care Centre and Hurstville Preschool and Occasional Care Centre were at full capacity. Jack High Child Care Centre was at 93% utilisation.

Community Life Horizon (continued)

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Natural HorizonKEY ACTIONS 2010-2014 AND KEY PERFORMANCE INDICATORS

Key Actions Progress and CommentsEnhance natural and indigenous vegetation throughout the City

More than 2,200 trees and shrubs were planted in bushland areas, streets and parks.

Undertake future open space planning including Plans of Management for parks and reserves

The Plan of Management for Hurstville Oval was exhibited adopted by Council.

Develop a Plan of Management of the Hurstville Golf Course

The dam feasibility study which was completed in November 2010 and will form part of the future plan of management.

Support Georges River Combined Councils Committee (GRCCC) & Riverkeeper Program

A Riverkeeper Workplan was developed and integrated with Council activities. Bush regeneration and rubbish activities were undertaken in a number of locations including Clarendon Road boat ramp, and Miles Dunphy Reserve.

Support the Cooks River and the Lower Georges River Urban Sustainability Initiatives

An Action Plan was adopted by Council and will be integrated with Council's 4-year Delivery Program, which is in progress. The Bundarra Reserve rain garden was completed.

Develop and implement the Revolving Water and Energy Fund Initiatives

A consultant was engaged to undertake audits including solar assessment of child care facilities. A re-audit of the facilities to confirm priority actions will be under-taken as part of WaSIP (Waste and Sustainability Incentive Payment) program.

Promote environmental sustainability through St George Eco-living workshops and community education events, e.g. St George Sustainability Expo

Priority during the year has been the delivery of WaSIP and other grant funded initiatives

Hold a tree give away program annually Action is scheduled for 31 July 2011 in conjunction with Planet Arc National Tree Day.

Undertake a study to underpin a biodiversity strategy

A draft Brief was prepared.

Adopt sustainability guidelines and controls for the City Centre Masterplan

Sustainability controls including Green Star ratings and WSUD (Water Sensitive Urban Design) are being developed as part of the new City Centre DCP.

Prepare an Environmental Sustainability Framework for Hurstville Council

Action to commence in 2011-12.

Develop and implement an Energy and Water Management Framework that integrates with Council's business processes

Work is to be completed as part of the WaSIP program.

Develop an environmental grants program andseek funding to supplement implementation of environmental initiatives, e.g. stormwater harvesting, biodiversity, conservation, energy management

The funding opportunities were and continue to be explored to supplement environmental initiatives.

Hurstville Aquatic Leisure Centre Energy and Water Conservation Strategy

The project was abandoned based on modelling report recommendations.

Key Performance Indicators Progress and CommentsMaintain Council’s parks and gardens as per agreed schedule

Parks and gardens were maintained as per the agreed schedule. Additionally Council resurfaced Penshurst Park 1 & 2 and Gannons Park 8; reconstructed Ken Rosewall Court 4; top dressed Evatt Park 1, Riverwood Park 4 and Gannons Park 6; replaced children's playgrounds (including installation of shade sails) at Stevens Park and Peakhurst Park; replaced synthetic cricket practice wickets at Evatt Park; replaced the synthetic cricket wicket cover at Olds Park 1; replaced the netball grass court at Olds Park 6; top dressed and fertilised netball courts 1 to 9 at Olds Park and purchased; and installed a new BBQ at Smith Park, Kingsgrove.

Improve Council vehicular fleet fuel efficiency Staff are choosing smaller and more fuel efficient vehicles as they are progressively replaced. In the first half of the 2 year cycle (of the 68 vehicles) 40 are now 4 cylinder.

Carbon footprint for the Local Government Area

A preliminary organisational footprint was completed based on energy consumption. The results are to be refined in 2011-12 and combined with community data.

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Built Horizon

KEY ACTIONS 2010-2014 AND KEY PERFORMANCE INDICATORS

Key Actions Progress and CommentsDevelop and implement new ComprehensiveLocal Environmental Plan (LEP) for Hurstville

The Draft LEP 2011 was endorsed by Council in November 2011 and then forwarded to the Department of Planning & Infrastructure requesting a Section 65 Certificate to exhibit the LEP. The Draft LEP 2011 was updated to reflect changes to Standard Instrument LEP and a report was prepared for Council re-endorsement in April 2011. Council is awaiting a S65 Certificate to enable public exhibition.

Implement new City Centre Development Control Plan and the Master Plan

Council representations resulted in Department of Planning & Infrastructure extending timeframe for acceptance of TMAP funding offer until a S65 Certificate was received for the draft Hurstville LEP 2011. Work is in progress to finalise reporting of TMAP funding agreement.

Implement the Commercial Only Core LEP amendment to protect employment generating land uses

The Draft LEP was forwarded to Minister in October 2010. Council is awaiting approval.

Prepare Civic Centre Development Control Plan and update Master Plan

Not commenced. This project is part of the prioritisation of long term strategic town planning projects and will be progressed after the LEP is completed.

Develop Commercial Centre Strategies for current 3C zones small centres e.g. Penshurst, Mortdale, Chivers Hill, Kingsgrove - start 2011

Not commenced. This project is part of the prioritisation of long term strategic town planning projects and will be progressed accordingly.

Complete supporting studies for Section 94 and S94A and finalise Plans

Council resolved on 25 May 2011 to not exhibit the Draft Plan but to consider it at a Councillor Workshop to be held in August 2011.

Provide Pre-Development Application advice. Prepare voluntary Planning Agreements

Council received 48 Pre-DA applications compared to 30 last year. By providing clearer advice, better quality applications were received.

Develop a marketing package to promote Council's complying development certificates. Promote mix to achieve affordable, accessible and adaptable housing

Education workshops are scheduled to commence in the next financial year.

Conduct applicants’ and builders’ education workshops on the construction and complying development certificate process

A customer survey is planned in the future. If a need is identified, workshops will be developed and tailored as per survey outcomes and feedback obtained.

Implement BASIX, SEPP 65 and ensure that development standards and controls promote ESD

BASIX and SEPP 65 were implemented as part of the ongoing review of Development Application processes and policies and to promote ESD.

Implement mandatory PAC, JRPP, arbitrators, IHAP and any other statutory requirements

Changes have occurred including with appeals processes, reviews of modifications and reviews of rejections. Operational changes as a result of legislative updates include updates to the fees and charges based on amendments to the Environmental Planning and Assessment Act. JRPP reports were prepared and reported on time to the Panel.

Provide on-line information system on Development Control Plans (DCP) and Local Environmental Plans (LEP) (after 2013)

The online information system is on hold until the DCP has been updated following the completion of the Comprehensive LEP and City Centre LEP.

Re-engineer the Development Assessment, Building Control and Strategic Planning processes to align with statutory requirements

This is ongoing. Updating property data for 149 certificates is ongoing. The Fee calculator was updated for 2011-12.

Implement the Master Plan, Facilities Strategy and Public Domain Plan relating to open space in the City Centre

In progress. Ways to construct the plaza on a cost neutral basis are being explored.

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Key Performance Indicators Progress and CommentsImproved turnaround time on Development Applications (s96,s 82A) and subdivision (Strata, Stratum, Torrens, community benchmarked to NSW Councils of similar size

In 2010-11 DA median net days ranged from 60 to 74.5 over the quarters. Over all there were 466 DAs, 130 s96s and 5 s82As lodged; 495 DAs, 121 s96s and 9 s82As determined; and there were 125 DAs, 31 s96s and 5 s82As outstanding at the end of the year.

Improved turnaround time on Construction Certificates benchmarked to NSW Councils of similar size

The average assessment time was less than 20 days. In 2010-1 there were 91 CCs and 11Sect 96 CCs lodged; 114 CCs & 19 Sect 96 CC's determined; and 178 private CCs & 16 Sect 96 CCs registered. There were no CCs outstanding at the end of the year.

Improved turnaround time on Complying Development and Building Certificates

All CDC assessment times were less than 10 days. Building Certificates assessment times were less than 21 days.

Applications for Subdivision Certificates under Part 4A of the Environmental Planning & Assessment Act 1979 and Strata Certificates under the Strata Schemes (Freehold Development) Act 1973, and 88B and 88E instruments approved within 14 days

All certificates and instruments were issued within 14 days. In 2010-11 there were 30 Subdivision Certificates, 8 Strata Certificates and 40 88B Instruments issued.

Complaints regarding alleged and actual illegal building work responded to within 72 hours

302 work orders were received in 2010-11 and on average over 95% were responded to within 72 hours.

Swimming Pool Compliance Certificates (Sect 24) issued within agreed time

One certificate was issued during the year, within agreed time.

Applications for certificates under Section 88G of the Conveyancing Act 1919 issued within 14 days of request.

Five certificates were issued in 2010-11 with a median of 2 days.

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Traffic, Transport and Infrastructure HorizonKEY ACTIONS 2010-2014 AND KEY PERFORMANCE INDICATORS

Key Actions Progress and CommentsComplete and implement the Strategic Asset Management Plan

The Strategic Asset Management Plan was adopted by Council with the Hurstville Community Strategic Plan 2021 and adopted by Council. Individual asset plans for all asset classes were completed. These are working documents and will be reviewed on a regular basis.

Monitor, complete and progressively update community facility and commercial building asset plans

Asset surveyors presented a report and the Building Asset Management Plan was completed. The database will continue to be updated.

"Develop an annual road program for construction, re-sheeting, maintenance and repair"

The 2010-11 program of works was completed and the 2011-12 Program has been developed. A new 41-space car park in Cook Street, Mortdale was completed. The covered walkway between Penshurst Commercial Centre and Council’s car park in Connelly St was opened.

Develop an annual footpath program for new, reconstruction, maintenance and repair

The program was completed during 2010-11 except for the street tree planting, alteration of Telstra pits, and sealing of the pavers in the Riverwood Commercial Centre upgrade.

Develop an annual program for maintenance, reconstruction and creation of new building assets

The program was completed including an asset register. Building works completed were at Penshurst Long Day Care Centre, Gannons Park, Olds Park , Evatt Park, Hurstville Oval; St George Museum, Marana Auditorium, Hurstville Library, and Hurstville Civic Centre.

Complete fully funded footpath and roadway re-instatements resulting from utility activities

Fully funded restoration works were completed.

Identify priority areas for drainage improvements Bundara Reserve Rain garden was completed. Council also approved the construction of drainage improvements works at Boronia Parade, Lugarno and improving existing stormwater systems behind the properties on Riley Street, Oatley. A consultant was engaged for the Webbs Dam project.

Manage the Traffic Committee, undertake investi-gations and consultations on traffic related issues and implement resolutions

There were 11 Traffic Advisory Committee meetings held in 2010-11 and 150 reports were prepared and submitted. No meeting was held in January 2011.

Maintain a street line markings and signage assessment and improvement program

Traffic facilities including street line markings and traffic signage were maintained to acceptable standards within the allocated budget.

Upgrade bus stops to meet disability standards in conjunction with construction works

Council approved an upgrading program for 2011-12.

Re-configure Park Road and The Avenue from one-way to two-way streets

Council continued to consult RTA regarding approval for this project. The RTA requested further micro-simulation modelling to ensure that the capacity of the network is sufficient to cater for the proposed two-way system.

Construct, maintain & renew street furniture and public amenities in accordance with the Public Domain Plan

Construction, maintenance and renewal of street furniture and public amenities were done as required.

Options for best use of pocket parks, road and drainage reserves and other community facilities

Council answered and progressed enquiries from the public regarding the purchase of surplus Council land.

Key Performance Indicators Progress and CommentsNumber and locations where footpaths were re-paired, reconstructed or new footpaths built

The annual program was completed. The details are covered under the Infrastructure Plus or Public Works Section.

Annual Infrastructure Plus road re-sheeting pro-gram completed


Annual road maintenance and repair program completed


Annual footpath repair program completed The annual program was completed. The details are covered under the Infrastructure Plus or Public Works Section.

Annual building maintenance and repair program completed


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Economic HorizonKEY ACTIONS 2010-2014 AND KEY PERFORMANCE INDICATORS

Key Actions Progress and CommentsConstruct new Bus Interchange at Woodville Lane

The new Hurstville Transport Interchange was opened and became operation-al from Monday 11th April 2011.

Build a new Pedestrian Access Ramp to the Hurstville Railway Station

The Pedestrian Access Ramp was opened to the public. Defect work is being finalised to enable issue of Practical Completion by Council.

Design and construct Central Plaza Project is on hold until the new Hurstville Central Business District Development Control Plan and the Local Environmental Plans are exhibited.

Planning of the Civic Precinct including Development Control Plans

No action at this stage. The project is part of the prioritisation of long term strategic town planning projects.

Implement Infrastructure Plus Suburban Town Centre Renewal Program

The Strategy and Draft Plan for Mortdale is scheduled to commence next year.

Develop concept plans for new Oatley/Mortdale Community Centre

This is a major initiative for 2011-12.

Promote local businesses e.g. through the internet and hosting of the annual Hurstville Excellence in Business Awards program

Council hosted the 2011 Hurstville Excellence in Business Awards and more than 250 local business people attended the event.

Promote Hurstville to businesses through liaison initiatives, marketing plans and encouraging commerce

2011 Excellence in Business Awards attracted more than 73 entries and over 250 people attended the event. Eight health professional participated in the Business Mentoring Program held in conjunction with Kogarah City Council. In partnership with Kogarah City Council, hosted a Micro Biz Week focusing on using the web to increase impact on businesses. The Southern Sydney Regional Profile covering six councils in Southern Sydney was completed and released. A Business Book Club was held at Hurstville City Library and more than 20 local businesses participated in the event. 500 free Christmas decoration kits were distributed to shop-front local businesses.

Events to promote Hurstville e.g. China Lunch Room. Deliver information and education programs for businesses. Initiate business e-newsletter and publish economic indicators

While promoting the 2011 Excellence in Business awards discussions were held with shopkeepers and their issues were expeditiously resolved. The 'Begin-Again' project was promoted throughout Forest Rd, CBD and broader areas. Discussions were held with shopkeepers and other key stakeholders to ensure the success of the event and positive impact on their businesses. Economic Indicators for 2009-10 were also distributed.

Key Performance Indicators Progress and CommentsIncrease sponsorship for business and community events

In excess of $50,000 was raised through sponsorship and fundraising activities at the 2011 Mayoral Ball. All monies raised were donated to the Prostate Cancer Institute at St George Hospital. Council developed and issued sponsorship packages for the 2011 Hurstville Excellence in Business Awards, and secured in excess of $10,000 in financial and in-kind sponsorship for the event. Also secured the same level of sponsorship for Chinese New Year of approximately $100,000.

Occupancy of Council’s properties at commercial rates

Council’s Properties were at 80% occupancy as at 30 June 2011.

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Corporate Governance HorizonKEY ACTIONS 2010-2014 AND KEY PERFORMANCE INDICATORS

Key Actions Progress and CommentsDevelop and deliver Leadership Programs for Supervisors and Managers

A “Building Trust” module was rolled out as part of the Leadership Program. Other core leadership modules will be rolled out over next 18 months.

Improve customer service by increasing on-line services

Customer services were improved through on-line application forms including "Missed Waste Service Form", "After Hour Service Request", "Community Grants Online Application Form", "Request to Speak to Council", "Childcare Waiting List Application" for Penshurst Long Day Care and Jack High Child Care Centre (Beverly Hills) and Electronic signatures for 603s (which allows electronic management and transfer to customers). Also created were a set of pages 'Submit It Online' to streamline the display of existing eForms.

Improve efficiency by streamlining business processes. Specifically, integrate EBP Council resolutions into TRIM files and actions.

TechnologyOne user training for the new Human Resources, Payroll and Finance modules were completed and went live on 4 July 2011. Fire Safety Standard reports for revenue was updated. Automated Timesheet extract and file creation together with mobile inspection technology are being utilised for park and building data collection.

Complete 'Community Strategic Plan' to NSW State Government requirements for Group 2 Councils

The Draft Community Strategic Plan 2021 went on public exhibition till 28 April 2011. The artistic interpretation of the Plan was shown as a series of videos and live performances on 1 & 2 April 2011 and was well received by the community. The Community Strategic Plan 2021 was adopted on 22 June 2011.

Participate in regional partnership opportunities through Southern Sydney Regional Organisation of Councils (SSROC)

Staff attended and contributed to Steering Committee meetings as required. Council is sharing current practice on Business Continuity Planning.

Sustainable funding of Strategic Asset Management Plan via a Long Term Financial Strategy that meets LG guidelines

Long Term Financial Plan was adopted by Council in June 2011. The Plan will be progressively reviewed during 2011-12.

Complete Fair Value Assessment of Council assets with Community land in 2011/12 and Land & Buildings the following year

Valuations were finalised in time for year-end audit. Issues with valuations specifically on operational land were being addressed.

Implement Workforce Plan priority actions A summary was included in the Community Strategic Plan 2021 and adopted in June 2011.

Review and consolidate revenue streams eg Childcare, Entertainment Centre, Grant Manage-ment and Parks Income

The restorations process was streamlined including creating a spreadsheet designed to record utilities work orders for accounting purposes. A process for recovering outstanding debts was put in place in June 2011 and 7 debts were paid in full in the same month.

Implement the Integrated Risk Management framework

This item is to be progressed in conjunction with the Audit Committee in 2011-12.

Submit statutory reports on time, e.g. State of Environment, Financial, Annual and Quarterly reports

All reports were submitted on time as required and include the final quarterly Q4 Report for 2009-10 Year, Q1, Q2 and Q3 reports for 2010-11 year. The 2009-10 Annual Report and the 2009/10 Annual Statements and the 2009-13 Management Plan were approved by Council and sent to the Division of Local Government on 25 October 2010. The 2009-10 State of the Environment Report was approved and submitted on time.

Implement the new Technology One businessplatform to improve efficiency and effectiveness

The first phase comprising HR, Payroll, and Financial modules of the TechnologyOne project were completed and went live on 4 July 2011.

Establish an Audit Committee for Council The Audit Committee formed as approved by Council. An inaugural meeting of the Committee was held on 30 May 2011.

Provide visibility, transparency and accessibility through the Government Information (Public Access) Act (GIPAA)

Required documents are now available on-line after the commencement of the Act on July 2010. Where resourcing permit, identified deficiencies are being addressed and new policies and plans are being included, e.g. Community Strategic Plan 2021.

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Key Performance Indicators Progress and Comments

Greater than 90% annual staff retention rate Retention rate for 12 month rolling period to June 2011 was 88%. Exit data indicates a healthy turnover including promotions and retirements.

Less than 0.2% of staff time lost to workplace injury through provision of Safety First and other initiatives

Lost time for Q4 was down to 0.08% but the annual result of 0.50% ex-ceeded the target. Numerous injuries were indicative of an ageing work-force.

Meet Customer Satisfaction Charter standards, including response time on correspondence, customer requests and phone answering statistics

Customer Service requests were resolved with 73% “overall satisfaction” level according to customer surveys. Telephone answering statistics are above industry standards.

Annual Infrastructure Renewals Ratio of greater than 1:1

Infrastructure renewal ratio for 2010/11 was 0.60, up from 0.52 last year. Capital program was again focused on major projects (e.g. new Bus/Rail Interchange and Hurstville Aquatic Leisure Centre expansion).

Annual Unrestricted Current Ratio of greater than 2:1

Unrestricted current ratio for the year was 2.53, unchanged from 2009/10, providing more than adequate liquidity to meet future commitments.

Balanced Operating Result over the life of the Management Plan

Operating Surplus for 2010/11 was $7.5 million, which is $5.6 million above the Adopted Budget and $134,000 better than last year’s result.

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Infrastructure PlusRoadworks

428(2)(b): a comparison of the council’s actual performance of its activities during that year (measured in accordance with the criteria set out in the relevant management plan) with the council’s projected performance of those activities (as contained in the relevant management plan) together with a statement of the reasons for any difference between them.

BackgroundFollowing an application from Council, the Minister for Local Government determined on 26 June 2006, that “in pursuance of Section 508 (2) of the Local Government Act 1993 … the percentage by which Hurstville City Council may increase its general income for 2006/2007 is 9.95% above that for 2005/2006”. The approval includes a special rate variation of 6.35% applicable over 15 years. The 6.35% was applied to the infrastructure maintenance and renewal program, Infrastructure Plus.

Income for 2010/11Total special rate variation income received $1,790,379

Programs and expenditure for 2010/11Road re-sheet $ 489,414

Parks $ 355,594

Footpaths (repair) $ 247,300

Buildings $ 446,180

Kerb & gutters $ 96,944

Town centre renewal $ 0

Street lighting $ 2,138

Total $1,637,570 Since its commencement the total Infrastructure Plus income was $8,435,107 and expenditure to 2010/11 was $8,031,804. An amount of $403,303 was unspent and transferred to a reserve for expenditure in the following year.

ReportingCouncil provides regular community reports on Infrastructure Plus proposed and completed works through the monthly newsletter, Hurstville City News. This information is also available on Council’s website.

Details of the outcomes are provided in Appendix A.

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State of the EnvironmentWormfarming with local children

428(2) (c): a report as to the state of the environment in the area, and in particular in relation to the following environmental sectors: land, air, water, biodiversity, waste, noise, Aboriginal heritage, non- Aboriginal heritage with particular reference, with regard to each such environmental sector, to: management plans relating to the environment, special council projects relating to the environment, the environmental impact of council activities.

Refer to the separately published document, State of the Environment Report.

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Public WorksCouncillor Liu at a Children’s Playground

428(2)(d): a report on the condition of the public works (including public buildings, public roads and water, sewerage and drainage works) under the control of the council as at the end of that year, together with an estimate (at current values) of the amount of money required to bring the works up to a satisfactory standard, and an estimate (at current values) of the annual expense of maintaining the works at that standard, and the council’s program of maintenance for that year in respect of the works.

InventorySignificant Public Works and Assets under the Council’s control at the end of the year under review included:

Public WorksThe City has 241.41km of public roads including:

State Roads (RTA) 13.55 km

Regional Roads (Council) 15.66 km

Local Roads (Council) 212.20 km

Total 241.41km

4.5 km of access roadways are also maintained in Evatt Park, Lugarno and Oatley Park, Oatley, together with a 10km network of fire trails.

The above roads also include 416 km of kerb and gutter and over 3 km of guard rails.

Comprehensive details of all roads are contained in Council’s Transport Asset Register (TAR), Council’s Geographical Information Systems (GIS) and the Pavement Management System (PMS) and all road pavements are considered to be in satisfactory condition for their classification and function.

A sample printout of road sections from the TAR is contained in Appendix B - Roads Inventory, found at the end of this report.

Footpaths and CyclewaysThe City has 430,743 m2 of constructed footpaths. The inventory and condition rating of all footpaths are continuously being updated on the Council’s Asset Management System. (Appendix B - Roads Inventory)

Four (4) kilometres of recreational cycleways are also maintained in Olds Park, Mortdale; Kempt Field, Hurstville; Gannons Park, Peakhurst and Peakhurst Park, Peakhurst together with a network of bushland walking trails. The Kempt Field cycleway has been upgraded to international criterium standard. Children’s cycle-tracks are provided at Edgbaston Reserve and Rasdall Park.

Public BuildingsCouncil maintains 105 public buildings. Details including condition assessment are shown in Appendix C - Public Buildings, found at the end of this report.

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Stormwater Drainage SystemsCouncil maintains 160 km of drains, 4,730 Pits and Converters and 13 Pollution Control Devices.

The Council’s inventory of its comprehensive stormwater drainage system has been completed in accordance with the requirements of AAS27. Work to date including ongoing condition assessment has indicated that the system is in a generally sound condition.

Car Parking AreasCouncil currently controls 2,860 car parking spaces as identified in Appendix D - Car Parking Areas.

Additional parking areas on public roadways are provided at Hurstville, Kingsgrove, Narwee, Beverly Hills, Mortdale, Penshurst, Riverwood, Oatley West, Oatley and Chivers Hill. Car parking areas are also maintained in Gannons Park, Peakhurst Park, Olds Park, Kempt Field, Oatley Park, Evatt Park, Riverwood Park, Penshurst Park, Beverly Hills Park, Pole Depot Reserve and Smith Park.

All parking areas are considered to be in adequate condition for their purpose. Condition rating for the purpose of AAS27 has been developed.

Sporting Facilities / PlaygroundsCouncil maintains 155 Public Reserves totalling 298.8 ha. A further ninety (90) garden plots on public roads are also maintained.

Sporting facilities include:

13 All Weather Netball Courts 1 Eighteen (18) Hole Golf Course

1 Aquatic Leisure Centre 2 Grass Athletic Tracks

17 Artificial Turf Cricket Wickets 18 Grass Netball Courts

2 Australian Rules Football Fields 5 Long Jump Pits

2 Baseball Fields 6 Recreational Cycle Tracks

1 Bocce Field 9 Rugby League/Union Fields

1 Concrete Wicket 23 Soccer Fields – 20 Full Fields & 3 Mini Fields

34 Cricket Practice Nets 1 Tee-ball Field

1 Cycling Velodrome 2 Tennis Centres

2 Discus Circles 1 Tidal Baths Complex

2 Dog Off-Leash Exercise Areas 1 Turf Cricket Wicket

Council also maintains an extensive inventory of playground equipment. The condition of such equipment is continually monitored by Council staff and is further subjected to a quarterly external safety audit.

ConditionAs indicated above and in the relevant Appendices, the Council’s public works range from generally good to fair. Additional funding is required to bring the assets to a satisfactory standard. Details are provided in the Special Schedule 7 in the Annual Financial Statements.

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Maintenance AllocationsBased on work completed to date, the Council’s current maintenance allocations will need additional funding to maintain the Council’s public works at a satisfactory standard.

Council’s programme of maintenance of significant Public Works and Assets for the year included:

Public Roads:

Maintenance and Repair $701,649

Road Restorations $216,194

Resheet Programme $399,738

Kerb and Gutter Maintenance $ 50,744

Road and Traffic Signs $ 53,118(Roads in Public Reserves are covered under Parks and Gardens Maintenance)

Footpaths / Cycleways:

Paved Footpaths $178,587

Footpath Restorations $356,766

Driveway Crossings Maintenance & Repair $ 10,194(Cycleways are covered under Parks and Gardens Maintenance)

Public Buildings:

Civic Centre, Entertainment Centre, Hurstville Library, Hurstville House, Childcare Centres, community and other buildings

$682,598

Stormwater:

Drains Maintenance & Repair $189,453

GPT Maintenance $ 21,270

Cleaning of Drains $218,280

Car Parking:

Parking Areas Maintenance & Repair $ 12,244(Parking areas on public parks are covered under Parks, Gardens and Reserves Maintenance & Repair)

Sporting Facilities/Playgrounds:

Parks, Gardens and Reserves Maintenance & Repair $3,595,950

Golf Course Maintenance & Repair $ 532,601

Tennis Courts Maintenance & Repair $ 14,540

Aquatic Leisure Centre Maintenance & Repair $ 790,661

*the above figures are actual expenditures and do not include depreciation expenses

Public Works (continued)

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Legal Proceedings428(2)(e): a summary of the amounts incurred by the council during that year in relation to legal proceedings taken by or against the council (including amounts, costs and expenses paid or received by way of out-of-court settlements, other than those the terms of which are not to be disclosed) and a summary of the state of progress of each legal proceeding and (if it has been finalised) the result.

Legal Costs 2010/11

The Legal Costs indicated here exclude staff time:

Rates Debt Recovery Costs

Various Judgements obtained to collect rates: $ 58,444

All sucessfully awarded and cost recoverable from those in default

Planning & Development

For more details refer to Appendix E - Legal Proceedings $347,593

Compliance

Proceedings requiring professional legal services $ 79,780

Property Management

Relates to Property acquisitions and lease arrangements (individual cases not disclosed) $269,226

Other Administrative Legal Costs

Relates to general legal costs not covered in the above $ 86,073

Total $841,116

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Mayoral and Councillor Fees428(2)(f): the total amount of money expended during the year on mayoral fees and councillor fees, the council’s policy on the provision of facilities for use by councillors and the payment of councillors’ expenses, together with a statement of the total amount of money expended during that year on the provision of such facilities and the payment of such expenses. Refer Local Government (General) Regulation 2005 clause 217.

Mayoral and Councillors’ FeesThe amount expended during 2010/2011 on Mayoral and Councillors’ fees was $294,531.

PolicyA copy of Council’s Civic Office Expenses Policy (refer Section 252 Local Government Act 1993) regarding the provision of facilities for use by Councillors and the payment of Councillors’ expenses is included at Appendix F - Civic Office Expenses Policy.

Councillor Facilities and ExpensesThe total amount expended during 2010/2011 on the provision of councillor facilities and the payment of councillor expenses was $390,604.50, including the cost of these separate items:

Provision of dedicated office equipment allocated to councillors* $93,144Telephone calls made by councillors (mobile and landline) $27,488Attendance of councillors at conferences and seminars $46,511Training of councillors and provision of skill development $ 7,741Interstate visits by councillors, including transport, accommodation and other out of pocket travelling expenses

Nil

Overseas visits by councillors, including transport, accommodation and other out of pocket travelling expenses

Nil

Expenses of any spouse, partner or other person who accompanied a councillor NilExpenses involved in the provision of care for a child or an immediate family member of a councillor

$3,506

* Source 1601.59535

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Senior Staff Remuneration428(2)(g): a statement of the number of senior staff employed by the council during that year together with a statement of the total amount of money payable in respect of the employment of senior staff, including money payable for salary, for the provision of fringe benefits and for all other on-costs connected with their employment.

In accordance with Section 332(1) of the Act, Council at its meeting of 5 November 2008, classified the General Manager and the Directors as ‘senior staff’ positions.

During the year four (4) senior staff were employed under standard contracts. The total remuneration packages (TRP), including salary, superannuation, non-cash benefits and associated fringe benefits tax, and together with their contract commencement dates were as follows:

Position Total

General Manager (14 March 2010 for 3 years) $274,050

Director Administration (26 April 2008 for 3 years) $197,574

Director Service Delivery (24 April 2010 for three years) $237,261*

Director Planning and Development (3 December 2007 for 3 years and a 1-year ex-tension from 3 December 2010)

$220,493*

* Includes full cost of Retirement & Defined Benefits Superannuation Scheme

In connection with Section 339 of the Local Government Act 1993, and the requirement for the General Manager to report annually on the contractual conditions of senior staff, the following information is also provided:

The contractual conditions for each of the senior staff listed above is outlined in the ‘standard form of contract’ approved by the Director-General Division of Local Government. This standard is accessible from the Department’s website www.dlg.nsw.gov.au

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Contracts AwardedHurstville Aquatic & Leisure Centre

428(2)(h): details of each contract awarded by the council during that year (whether as a result of tender or otherwise) other than employment contracts (that is, contracts of service but not contracts for services) and contracts for less than $100,000 or such other amount as may be prescribed by the regulations, including the name of the contractor, the nature of the goods or services supplied by the contractor and the total amount payable to the contractor under the contract.

Contracts greater than $100,000 utilised through the year.

Name of Contractor Nature of Service Total Amount Paid

Builtform Constructions Pty Ltd Bus Interchange and Access Rump Construction $8,113,695.30

WSN Environmental Solutions Waste Services and Garbage Collection $6,625,998.54

Energy Australia Electricity including Street lighting $1,283,093.01

Statewide Mutual Insurances $1,213,401.99

Statecover Mutual Limited Workers Compensation Insurance $1,193,949.48

SITA Environmental Solutions Waste Services and Garbage Collection $1,095,792.61

Downer Edi Works Pty Ltd Road Re-sheeting $1,070,425.07

Projectcorp Australia Aquatic Centre Expansion $963,402.61

Momentum Energy Pty Ltd Electricity $880,043.38

BIS Cleanaway Ltd Garbage Collection $565,989.34

KK Civil Engineering Footpath Construction $540,212.75

Technology One Limited Purchase of New Computer System $458,818.12

Veolia Environmental Services Waste Services $385,330.25

Suttons City Holden Vehicle Replacement $379,128.30

Pioneer Waste Management Australia Pty Ltd

Waste Services $355,515.51

Peter Hunt Architect Architectural and Planning Services $299,105.27

KJ Civil & Paving Pty Ltd Paving Services $292,097.76

Home Wilkinson Lowry Legal Services $281,234.11

McGrath Liverpool Vehicle Replacement $277,415.25

Kodi Civil Pty Ltd Footpath & Pavement Construction $264,519.08

Playspace Playground Pty Ltd Playground Equipment and Shade Structures Installation $251,467.26

Norton Rose Australia Legal Services $244,836.05

Jardine Lloyd Thompson Insurances $220,305.52

Imagetec Printer / Photocopy Fleet $216,101.93

Johnson Health Tech Australia Gym Equipment Installation $214,776.12

Clintons Toyota Vehicle Replacement $214,388.88

City Ford Vehicle Replacement $204,992.00

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Name of Contractor Nature of Service Total Amount Paid

Harnleigh Pty Ltd Building and Carpentry Services $199,798.42

Marsdens Law Group Legal Services $198,667.47

Optus Services Pty Ltd Telephone Services $181,670.11

Asphalt Laying Services Road Restoration $176,406.78

BlueFit Pty Ltd Aquatic Centre and Golf Course Management Fees $176,161.55

Col Crawford Pty Ltd Vehicle Replacement $173,031.17

Fairfax Media Publications Advertising $171,825.05

Quad Services Pty Ltd Cleaning Services $168,594.86

J M Welton Trust Plumbing Services $166,112.60

Whelan Property Group Pty Ltd Strata Levies and Fees for Commercial Properties $161,452.37

Toni Di Milia Flooring Pty Ltd Supply and Carpet Fitting at Library $159,415.00

Leonard Holt Robb Advertising $150,712.50

Worldwide Online Printing Printing $148,615.00

The Green Horticultural Group Pty Ltd Playfield Resurfacing $146,049.20

Roads & Traffic Authority NSW Bus Interchange Construction $144,600.00

Caldis Cook Group Construction Sites Inspection and Certification $137,208.50

Coral Air Pty Ltd Air-conditioning Maintenance $137,078.71

Wilson Pedersen Landscapes Pty Ltd Bundara Reserve Rain Garden Construction $132,286.00

Kone Elevators Upgrade and Maintenance of Lifts $132,158.65

Trisley's Hydraulic Services Pty Ltd Repairs and Maintenance of Pool and Spa Pumps $131,805.83

Ronnies Demolitions Pty Ltd Variations for demolition of Mortdale Masonic Hall $129,568.92

Road Signs & Marking Supplies Pty Ltd Road Signs $127,752.71

MTS Tree Services Street Tree Maintenance $125,943.00

Kerry Longford Strategic Planning Consulting Services $123,953.50

Agriquip Machinery Co. Mobile Plant Purchases $121,593.60

Insight Informatics Civic View Software $119,806.84

Book Supplies Library Book Purchases $113,060.71

Camden Machinery & Tractors Mobile Plant Replacement $107,818.00

GHD Pty Ltd Environmental Assessment and Consulting Services $106,409.21

Newsound Fire Services Fire Safety Measure Maintenance $103,286.77

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Bush Fire Hazard Reduction428(2)(i): a report on the bush fire hazard reduction activities of the council during that year, including activities carried out under a bush fire management plan approved under the Rural Fires Act 1997.

Council maintains a network of fire trails in bushfire prone areas and undertakes a variety of manual hazard reduction programs. The Hazard Reduction Section of the NSW Fire Brigade conducts or facilitates control burns and pile burns at the request of Council.

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CALD* CommunitiesCast members, “Leviathan”

428(2)(j): details of programs undertaken by the council during that year to promote services and access to services for people with diverse cultural and linguistic backgrounds in a manner that is consistent with the principles of multiculturalism.

*Culturally and Linguistically Diverse Communities

Multicultural CommunitiesThe estimated population of the Hurstville Local Government Area in 2009 was 79,648. Of those, 35,344 (48%) people speak a language other than English at home and 37.5% were born overseas with 32.4% being from a non-English speaking background. The main community languages spoken in Hurstville are Cantonese (10.9%), Mandarin (8.4%), Greek (4.9%), Arabic (4.2%), Macedonian (2.6%) and Italian (1.75%).

Statistics on overseas birthplaces show the changing cultural diversity of the area:10,237 residents representing 14% of the total population of Hurstville were born in China or Hong Kong – an • increase of 43% in comparison to the 2001 census data.1,145 residents representing 1.6% of the total population of Hurstville were born in Greece – a decrease of 14 • persons in comparison to the 2001 census data.1,070 residents, representing 1.45% of the total population of Hurstville were born in Macedonia. • 859 residents representing 1.1% of the total population of Hurstville were born in Lebanon. • 763 residents representing 1% of the total population of Hurstville were born in Italy. • Increases in the number of residents from Indonesia, India, Malaysia and the Philippines since the 2001 census • indicate that these are emerging communities for the area.

Activities through the year included:Ongoing conduct and resourcing of Council’s Multicultural Advisory Committee as a forum for identifying needs and is-• sues for multicultural communities and promoting participation in Council’s policy development and implementation.Ongoing implementation, review and monitoring of Council’s Multicultural Access Plan through the Multicultural • Advisory Committee.Provision of accommodation for CASS Community Settlement Services worker to provide services at Hurstville • Library three days per week.Provision of accommodation for St George Migrant Resource Centre Generalist and Humanitarian worker two days • per weekCouncil provided funding under its Community Grants Program toward:•

Abhinay School of Performing Arts for the performance of literary work by young people.• Al Zahra Toastmasters Club for the purchase of equipment for the newly formed club supporting young people • in a leadership program.Asian Women at Work for support and resourcing of volunteer leaders• Chinese Parents Association for a speech program for young Chinese people with disabilities.• Chinese Australian Services Society for a Health Information Day event.• Macedonian Australian Welfare Association for a skills development program for young people. • Australian Macedonian Centre for Welfare Services for a theatre play exploring abuse of women and the elderly.• Civic Disability Services for translation of brochures into community languages• Pole Depot Community Centre for a supported playgroup for Chinese families.• Resourceful Australian Indian Network for an environmental gardening project for seniors.• St George joint Lebanese Joint Committee for an Arabic women social support group.• St George Migrant Resource Centre for a Women’s Water Safety program. • Continued support for the Women’s Inter-Faith Group with provision of meeting facilities.• Supported the St George Interfaith Forum “Living in Harmony”.•

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Organised International Women’s Day inclusive event for CALD communities.• Celebrated Harmony Day with “Harmony Day Film Festival”.• Continued and increased use of the Hurstville Seniors Centre by ethnic aged groups.• Continued networking, liaison and joint ventures with the St George Migrant Resource Centre for information • on emerging communities such as Bangladeshi and Pakistani communities.Provided support to the local emerging Japanese community.• Continued development and support to community based services to assist in development and maintenance • of access and equity principles and improved service delivery to CALD communities within Hurstville and the St George region.Telephone Interpreter Services for use by staff to improve communication with members of the community • from CALD backgrounds. Ongoing review and implementation of Council’s Language Assistance Policy including monitoring of the service.• Cultural Awareness training incorporated into Council’s staff induction program.• Cultural Awareness Program conducted for library and museum staff. • The Hurstville library is working in partnership with the local Commonwealth Rehabilitation Service (CRS) and • a Chinese group. The group have started volunteering to improve their fitness following an accident or injury and to improve their employability while gaining confidence and new skills in a safe and friendly environment.Computer courses in Mandarin were offered in Back to Basics, Internet for beginners and Introduction to • Email. Specialised classes were also offered in Seniors Week. Some were facilitated by volunteers. Dragon Tales, story time for pre-school children in Mandarin - Sessions: 70, Attendees: 2327 adults, 2531 • children, Total: 4858The Library’s Community Language Collection comprises 17,573 items which includes books, magazines, CD’s • and DVD’s. 1943 new items in Chinese, Arabic, Greek, Italian and Spanish were added to the collection. The Chinese Friends of Hurstville Library carried out shelving and shelf tidying tasks to assist in maintaining the • collection so that it is easily accessible to the community.Two health awareness talks were conducted. The topics were “Maintaining good mental health” in Mandarin • and “How exercise as you age can prevent injury and disease” in Cantonese.A Chinese Book Club was launched during Library and Information Week. The Book Club meets monthly and • provides an opportunity for members of the Chinese Community to socialise and discuss books they have read and other areas of common interest. The Library subscribes to the “Road to IELTS Online Preparation Course”. This online service allows participants • to prepare for their IELTS examination with over 120 hours of practice material. It supplements the hard copy English Learning resources and assists members of the CALD community in improving their English language skills.Muslim Funoon Arts Day held (as part of Discover Festival) – Art Workshop.• Information sessions were held in Mandarin and Arabic during Mental Health Month.• A Fashion Parade to celebrate International Women’s Day was held at the Museum & Gallery. The Parade featured • traditional costumes from around the world. Hurstville City Museum & Gallery hosted ‘One China: One People, Many Stories’ focusing on the many ethnic • cultural groups within China. The exhibition provided a remarkable insight into the geographical and cultural distinctions within China’s population and highlighted examples of variance through a display of specially designed artworks and photographs. The exhibition coincided with Chinese New Year and was on display January/February 2011.During Council’s Chinese New Year festival, 8 children’s and youth activities as well as a Tai Chi class and Tea • Tasting demonstration were held. Hurstville City Museum & Gallery continues to display its permanent exhibition: • Living on the Water’s Edge: Stories of St George. The exhibition explores themes including migration and includes a rotating display

CALD Communities (continued)

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featuring different CALD groups in our community; the current display features the Croatian community. Hurstville City Museum & Gallery offered tours on the permanent and temporary exhibition in Mandarin. • The library’s Chinese volunteers have assisted the Library over the last financial year:•

Shelving the Community Language collection• Shelf tidying the Community Language collection• Stocktake • Book sale• Covering books (including Chinese donations)• Weeded out books from the Community Language collection and deleted them from our database• Storytime - set up, pack up and throughout• Mandarin Beginner computer class• Several translation opportunities• New volunteer Inductions• Attended Kogarah Library to talk to Chinese volunteers about our program •

Continued resourcing and involvement in the St George Multicultural Network to provide training, support • and information to workers on issues affecting the general population from culturally and linguistically diverse backgrounds.Multicultural involvement in organising St George Youth Week events through successful targeting of young • people from non-English speaking backgrounds.Chinese New Year and Moon Festival celebrations funded and organised in consultation with Chinese businesses • and residents.Convening and resourcing the Hurstville Youth Advisory Council, which has membership from non-English • speaking backgrounds.Council’s Childcare Services continue to embrace and identify best practice in their inclusive policies and • practises. Centres actively plan for and consider social justice outcomes in programming for children’s experiences. A number of staff engaged in cross-cultural training and cultural competency training.All staff underwent diversity training at the Children’s Services professional development day.• Children’s Services actively encourage parental involvement in activities, excursions and programs as part of • the social justice philosophy, particularly through language and story-time, music activities and the celebration of special events and holidays relating to the children’s respective cultures.Continued encouragement of family members from CALD communities to engage in all Children’s Services • activities to authentically reflect the increasing diversity of the population using the services.Continued purchase and use of culturally specific toys and resources, inviting parents to participate and provide • resources to the services from culturally diverse backgrounds. Provision of multilingual information brochures on early childhood and parent support services through Council’s • Childcare Services.Children’s Services employs a number of multilingual staff who provide interpreter and translation services to • families.The St George Advocates for Children; the auspice organisation for the St George Child and Family Interagency, • is supported by Council through the provision of accommodation of the project facilitator and management and supervision support. The St George Child and Family Interagency has supported a number of projects and events for multicultural • communities in the St George area. The interagency also hosted both 123 Magic parenting courses in Mandarin and a number of sessions provided in Mandarin on information about early childhood education practices in Australia.

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The St George Child & Family Interagency’s planning and consultation has supported both the St George and • Sutherland Aboriginal Family Worker project and the St George Family Worker project in the region. Both of these projects aim to provide support to Aboriginal and CALD families in accessing the service network.Continued organisation and funding of Seniors Week celebrations and activities that are specifically for and/• or involve older people from diverse cultural and linguistic backgrounds, including the Aboriginal community, in the planning and staging of local activities and in advertising activities in the ethnic media.Organised Seniors CALD Awards event during Seniors Week.• Participation by Council in St George Migrant Information Day held in October 2010 and distribution of multilingual • information about Council services using Council’s Language Aides.Provision of support to the St George Chinese Services Network to improve coordination and cooperation in • service provision across the St George region.Support and promotion of the Sister Cities programs.• Consultation undertaken with members of multicultural communities in preparation of the Hurstville Community • Strategic Plan 2021.A Council Open Day was held for members of the Chinese and the Arabic communities.• Domestic Violence support services information card produced and translated into Chinese language.•

Indigenous CommunitiesIn the 2006 census a total of 363 persons living in Hurstville identified themselves as being Aboriginal or Torres Strait Islanders, representing 0.5% of the total population (a decrease of 7 people since 2001).

Activities through the year included:Convening and resourcing of the Aboriginal Advisory Committee.• Recognition of Aboriginal culture in all childcare services from programming and provision of resources.• Sponsorship of attendance by community members of the Aboriginal Advisory Committee at the Local Government • Aboriginal Network Conference.Organised activities in celebration of NAIDOC Week in July 2010: including flag raising ceremony for Aboriginal and • Torres Strait Islander flags; Aboriginal entertainment and music; and activities held at Westfield Shopping Centre in Hurstville CBD, St George Regional Museum and Hurstville Library.Availability of a Community Directory on services available for the Aboriginal and Torres Strait Islander community.• Participation in and support of the Southern Sydney Koori Interagency.• Consultation undertaken in relation to the Hurstville Community Strategic Plan 2021.• An event held to celebrate Reconciliation Week.• At the Museum and Gallery the • Commonground 2010 exhibition, displayed in the Dragon’s Lair Gallery, included a selection of paintings by female artists from Gnarra Aboriginal Home and Community Care Centre. The exhibition explored the connection between Aboriginal art, life history, family and womanhood and is an extension of themes explored in the group’s highly successful Commonground exhibition held at the Dragon’s Lair Gallery in 2009.

CALD Communities (continued)

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Subsidised Work on Private Land428(2)(k): details or a summary [as required by section 67 (3)] of resolutions made during that year under section 67 concerning work carried out on private land and details or a summary of such work if the cost of the work has been fully or partly subsidised by the council, together with a statement of the total amount by which the council has subsidised any such work during that year on private land.

No work, either fully or partially subsidised by Council, was carried out on private land.

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Financial Assistance Granted428(2)(l): the total amount contributed or otherwise granted under section 356.

During the year Council approved total donations and financial assistance of $441,989. This amount includes donations, sponsorship, community grants, and Entertainment Centre and parks subsidies.

Source: 46810, 46820, 59250

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Human ResourcesHurstville City Council Staff Soccer Team

428(2)(m): a statement of the human resource activities (such as training programs) undertaken by the council during that year.

Learning and DevelopmentHurstville City Council recognises that people are its most valuable resource and is committed to developing a highly skilled workforce by providing employees with appropriate training and development opportunities. Council continues its path towards a ‘Learning Organisation’. In 2011-12 $192,000 was invested in training and development programs for staff. All courses related directly to either Council’s corporate priorities, or to the work and professional development of teams and individuals.

The year’s highlights for Learning and Development were:

Leadership Program Council continues to progress the roll out of the Leadership Program. As part of this investment Council has committed all Supervisors and Managers to a Leadership Program - ‘Lead for Success’. The program is customised for Hurstville City Council and participants will develop essential leadership capabilities and gain an understanding of what it means to be a leader at Hurstville City Council. The first phase was completed in 2009/2010 which outlines Leadership and Culture: Understanding how key leader behaviour drives the culture of our organisation. This phase involved developing and committing to a set of Workplace Culture statements which outlined the approach to be taken by our organisation in addressing a range of strategic and daily decisions required in managing the overall business, employees and customers. ‘Key Enablers’ were identified for successful implementation of the workplace culture statements. This phase focuses on ‘why and how we do things around here’.

Council commenced Phase 2: Leadership and Management: Key attributes of an effective leader in our organisation.This phase focuses on managing and leading teams on a daily basis. It will involve building competence and confidence in a number of key areas including Building Trust in a Team, Leading Change, Motivating and Coaching a Team, Managing Performance and Risk Management. Targeted team training is progressing and will also focus on team building and change management.

Learning ProgramsSome significant trainings conducted throughout the workplace include:• Preparation and implementation of new organisation IT platform • OHS Compliance Training such as traffic control training, working near overhead powerlines• Firewarden and Emergency Preparedness training• Light and Heavy Vehicle Inspection RTA Accredited Certificate• National Quality Framework (Children’s Services)• Star Care Training (Children’s Services System)• Caring for Children with different needs: Children with Autism, The Impact of parental mental illness on children• Children’s Services Internal Staff Development Day• Armed Hold Up Training• Senior First Aid Refreshers• Certificate IV in Carbon Management• Building Surveyors Accreditation Program courses• Event Pro Training (Entertainment System)• Trainee Group• Accreditation of Building Surveyors• De-escalating Aggressive Behaviour Training

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Sponsored Study ProgramCouncil sponsored 19 employees to study at a TAFE or University at Diploma, Bachelors or Masters Degree levels in various disciplines including Teaching, Environmental Health, Environmental Science, Planning, Civil Construction, Financial Services, Business and Infrastructure Asset Management.

Traineeships and ApprenticeshipsCouncil hosted one apprentice in the area of Horticulture and fourteen trainees in the areas of Children’s Services, IT, Arboriculture and Business Administration. Three Council staff were undertaking a Certificate IV in Local Government Administration and Planning.

Policies and ProceduresDuring the year a number of Management Guidelines and Procedures were reviewed, updated, developed, approved and implemented, including:

Fitness for Duty• Secondary Employment• Dress Code.•

Salary and Remuneration ManagementAppointments and salary progression continue to be based on qualifications, experience and competency attainment - ‘merit based’. Council’s strategy is to attract and retain the ‘best fit’ talent for the organisation.

Council benchmarks itself annually against other metropolitan Councils and consistency finds itself on average sitting at the 50th percentile of the market for remuneration. This is consistent with Council’s size and strategy.

Annual Skill and Performance Reviews are conducted for all staff in August - October of each year. Council continues to utilise an on-line Skills and Performance system to improve efficiency and clarity in expectations of staff. The Skill and Performance Review system encourages a discussion between an employee and their direct manager on:

Position Output Assessment – what was achieved?• Competency Assessment– how was it achieved?• Development and Learning Plan – support and encourage improvement and development.• Career Aspiration – career goals and steps that will be taken in order to achieve them.•

Salary sacrifice options for permanent employees continue to be offered in the following:Child Care fees for Hurstville City Council owned Long Day Care Centres• Membership Fees for Council owned Golf Course and Hurstville Aquatic & Leisure Centre• Waste Management portion of Council Rates if the staff member is a resident of the Hurstville City area• Superannuation• Novated leases for motor vehicles.•

Employee RelationsCouncil is covered by the Local Government (State) Award 2010. Staff are involved and consulted through various Committees and through their Supervisors / Managers directly.

Human Resources (continued)

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Council continues to emphasise consultation and ensures all significant activities and decisions are discussed at the Consultative Committee comprising employee delegates from the appropriate industry unions. Agenda items have included:• Filling of various Council positions• Award wage increases• Health & Wellbeing Seminars• Leadership Program updates• Fitness for Duty Policy and Procedures• Employee Excellence Awards• Orientation Day updates• Dress Code Policy Review• Vari-Leave Form/Process • Extension of hours for Occasional Care• Higher Duties Policy and Practices• First Aid Review• Induction Training/Buddy System• Community Engagement Plan• Skill and Performance Review• Workforce Planning• Union Picnic Day arrangements• New information Technology platform implementation and ongoing updates• Flex system• Roll out of ‘Respect Principles’ brochure.

Recruitment and SelectionAll vacant positions were advertised and filled in accordance with the ‘merit principle’, the Local Government Act 1993 and relevant EEO legislation. The staff turnover for the year ending June 2011 was 12.08%. Many of these exits were retirements or resignations leading to a career promotion and/or an opportunity to work closer to home.

Induction and OrientationFirst impressions are important. Council continues to implement the new staff induction checklist in order to ensure that all new employees are expeditiously and successfully inducted into the organisation and are provided with the relevant tools to carry out their responsibilities. The induction process involves:

Meeting and greeting the new employee by the relevant Manager• Conducting a skills based audit• Completing an on-line induction with modules covering ‘About the Community and Council’, Council’s Internal • Processes, Conditions of Employment and Council’s Management Guidelines and ProceduresTraining in internal processes• Assigning a buddy. •

There is also an Orientation Day which is held every three months. New employees are provided with a more comprehensive introduction to the various operations of Council including site visits.

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Occupational Health & SafetyCouncil’s Occupational Health & Safety Committee meets regularly to develop policy and procedures as part of the Safety First program and conducts worksite safety inspections, risk assessments and investigations. Continuous improvement actions are recommended and acted upon as soon as possible or scheduled as appropriate. Managers and at least one Director attend Committee meetings to provide feedback on implementation of safety improvements.

The highlights for the 2010/11 year were:The annual StateCover OHS self-audit was completed and submitted in June with a verification audit is to be • conducted by StateCover on 19 July 2011. The verification audit focussed on management commitment, planning and hazard identification. An Action Plan was generated to help improve certain aspects of OH&S. Council’s Workers Compensation insurer, StateCover introduced an ‘Early Reporting Incentive Program’ to encourage • councils to report injuries and lodge Workers Compensation claims promptly via their on-line system. Incentive payments received for the 2010/11 year totalled $6,500.A Fitness for Duty Administrative Policy was finalised which includes guidance for managers on how to ensure that • staff are working safely in the workplace.The Fitness for Duty Project continued throughout the year with Council appointing a rehabilitation provider to • conduct a study of all job types that have potentially high risk physical requirements inherent in the job description. Council now has a “Job Dictionary” that contains a pictorial task analysis for 23 major job types. Council will use these documents when conducting pre-employment medical examinations, functional assessments of existing staff and the rehabilitation and return to work of injured workers.Staff Health & Well-being Initiatives for the year included:•

The continuation of the “In Good Health” newsletter that we have subscribed to since October 2009• The Immunisation program included 102 staff who were vaccinated against influenza during April 2011 and • Hepatitis A & B, Whooping Cough and Chickenpox vaccinations being provided throughout the year as neededSix Health & Well-being seminars were held at the Entertainment Centre and Hurstville Oval during June 2011. • Costs for the presenter were shared by Hurstville, Randwick and Sutherland Shire Councils who also provided seminars for their staff.

After identifying a need to make improvements in the way that line managers and staff communicate on safety and • organisational matters, we conducted a training program for Supervisors to assist with the effective facilitation of Toolbox Talks in City Services. Toolbox Talks are a critical way to communicate with staff regularly in a structured format.With respect to Injury Management & Workers Compensation, there were 62 reported incidents in 2010/11 and in • 2009/10. 29 of the 2010/11 incidents developed into Workers Compensation claims compared to 23 in 2009/10. Actual claim costs for 2010/11 were $291,179 which was higher than the previous year’s costs of $178,205.

Human Resources (continued)

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Equal Opportunity EmploymentHurstville City Council Staff

428(2)(n): a statement of the activities undertaken by the council during that year to implement its equal employment opportunity management plan.

Hurstville City Council understands not only its obligations of Equal Employment Opportunity (EEO), but also that it makes good business sense to embrace diversity and ensure all employees work in an environment which is free from discrimination and harassment.

As part of the Integrated Planning Framework, Council developed a Workforce Plan to address short, medium and long term staffing needs which will enable Council to deliver its goals. The Workforce Plan also provides a framework for dealing with immediate challenges in a consistent and fair way. A critical part of developing the Workforce Plan was a snapshot of our staff and their skills, demographic information such as cultural background, sex, age, where they lived, etc. The snapshot confirmed that Council employed highly skilled and talented staff from both within and beyond the LGA representing a wide variety of cultural backgrounds.

The Workforce Plan will inform the Council’s new Equal Employment Opportunity Plan to commence in 2012 and will replace the current one. Council will continue to ensure a safe, comfortable and fair working environment for all staff. EEO permeates through all aspects of employment including recruitment and selection, induction, training & development and performance management.

The key strategy areas of the plan include:1. Improving Access and Understanding of EEO Information2. Attracting and Retaining Talent3. A Diverse and Skilled Workforce4. Workplace Culture.

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External Functions428(2)(o): a statement of all external bodies (such as county councils) that during that year exercised externally functions delegated by the council.

During the year there were no external bodies that exercised functions delegated by the Council.

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Interest in Companies428(2)(p): a statement of all companies in which the council (whether alone or in conjunction with other councils held a controlling interest during that year.

During the year there were no companies in which the Council held a controlling interest.

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Joint Ventures428(2)(q): a statement of all partnerships, co-operatives or other joint ventures (including public and private partnerships) to which the council was a party during that year.

During the year there were no Partnerships, Co-operatives or other Joint Ventures with which Council was a party.

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Access to InformationCustomer Service Centre, Hurstville CBD

Government Information (Public Access) Act 2009: Part 7 S125(1): Reports to Parliament.

As required, the following information is provided in relation to applications received by Council under the Government Information (Public Access) Act 2009:

Table A: Number of applications by type of applicant and outcome

Access granted in

full

Access granted in

part

Access refused in

full

Information not held

Information already

available

Refuse to deal with

application

Refuse to confirm/deny

whether information

is held

Application withdrawn

Media 0 0 0 0 0 0 0 0

Members of Parliament

0 0 0 0 0 0 0 0

Private sector business 1 0 0 0 0 0 0 0

Not for profit organisations or community groups

0 0 0 0 0 0 0 0

Members of the public (application by legal representative)

0 0 0 0 0 0 0 0

Members of the public (other)

7 1 0 0 0 0 0 0

Table B: Number of applications by type of application and outcome

Access granted in full

Access granted in part

Access refused in full

Information not held

Information already

available

Refuse to deal with

application

Refuse to confirm/deny whether infor-mation is held

Application withdrawn

Personal information applications

0 0 0 0 0 0 0 0

Access applications (other than personal information applications)

8 1 0 0 0 0 0 0

Access applications that are partly personal information applications and partly other

0 0 0 0 0 0 0 0

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Table D: Conclusive presumption of overriding public interest against disclosure: matters listed in Schedule 1 of the Act

Number of times consideration used*

Overriding secrecy laws 0

Cabinet information 0

Executive Council information 0

Contempt 0

Legal professional privilege 0

Excluded information 0

Documents affecting law enforcement and public safety 0

Transport safety 0

Adoption 0

Care and protection of children 0

Ministerial code of conduct 0

Aboriginal and environmental heritage 0

Table E: Other public interest considerations against disclosure: matters listed in table to section 14 of the Act

Number of occasions when application not successful

Responsible and effective government 0

Law enforcement and security 0

Individual rights, judicial processes and natural justice 0

Business interests of agencies and other persons 0

Environment, culture, economy and general matters 0

Secrecy provisions 0

Exempt documents under interstate Freedom of Information legislation 0

Access to Information (continued)

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Table F: Timeliness

Number of applications

Decided within the statutory timeframe (20 days plus any extensions) 9

Decided after 35 days (by agreement with applicant) 0

Not decided within time (deemed refusal) 0

Table G: Number of applications reviewed under Part 5 of the Act (by type of review and outcome)

Decision varied

Decision upheld

Total

Internal review 0 0 0

Review by Information Commissioner 0 0 0

Internal review following recommendation under section 93 of Act 0 0 0

Review by ADT 0 0 0

Total 0 0 0

Table H: Applications for review under Part 5 of the Act (by type of applicant)

Number of applications for review

Applications by access applicants 0

Applications by persons to whom information the subject of access application relates (see section 54 of the Act)

0

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Rates and Charges Written OffSec 428 (r) the report must contain such other information as the regulations may require.

Council has approved the writing off of rates and annual charges for the rating period as follows:

MandatoryPensioner Rebates

Section 575 / 577 Local Government ActRates and Domestic Waste Annual Service Charges

$1,288,415

Voluntary Pensioner Rebates Section 582 Local Government ActRates and Domestic Waste Annual Service Charges

$ 385,941

Rating Charges Section 585 Local Government Act Postponed RatesInterest Charges

$ 1,417$ 597

Interest Charges Section 566 / 567 Local Government Act & Section 25 Local Government Financial Management Regulation

$ 846

Rating Charges Section 555 / 556 (Non rateable land) Local Government Act $ 26,806

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Overseas Visits217(1) (a): details (including the purpose) of overseas visits undertaken during the year by councillors, council staff or other persons while representing the council (including visits sponsored by other organisations).

During the year Hurstville City Council hosted delegations from its sister cities in Japan and China.

City of Shiroishi, JapanThe sister city relationship with Shiroishi was ratified in 1994. Through regular exchanges of community groups and school students, it seeks to improve mutual understanding between Australia and Japan.

Greenleaves Student Exchange Program Hurstville to Shiroishi (July 2011)In March 2011 Japan experienced an earthquake and tsunami which also greatly affected Council’s sister city, Shiroishi. For this reason, Council decided not to send students from Hurstville to Japan as part of the Greenleaves Student Exchange Program in 2011.

Council participated in the second half of the exchange program, by welcoming 10 students and two chaperones from Shiroishi from 29 July – 3 August 2011. The students and chaperones were hosted by local families for five days, providing an opportunity for both Hurstville and Shiroishi students to learn more about each other’s cultures.

Wings of Friendship Shiroishi to Hurstville (23-25 November 2010)From 23-25 November 2011, Council welcomed a delegation of 24 citizens from Shiroishi. The delegation was led by the Mayor of Shiroishi City Council, Councillor Kojo Kazama.

City of Changzhou, People’s Republic of ChinaThrough the year, various people from Changzhou visited the City of Hurstville. The visits are part of the Sister city accord, ratified in 1998, to promote closer economic ties between the two cities.

From 27 – 29 January 2011, Council welcomed a delegation from Changzhou consisting of five Changzhou Municipal People’s Government officials and 12 students and teachers from the Changzhou Vocational Art School. The school group performed at the 2011 Hurstville Chinese New Year Festival.

On 22 April 2011, Council welcomed a delegation from the Changzhou Municipal People’s Government. The delegation was led by Mayor Wang Weicheng and consisted of five top-ranking executives of the Changzhou Government.

Council did not send any delegations to Changzhou during this period.

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Children’s Activites217(1)(c): details of the activities undertaken by the council during the year to develop and promoteservices and programs that provide for the needs of children.

Children are defined in the Department of Local Government’s Social and Community Planning and Reporting Guidelines (2002) as the population aged 0 – 11 years. According to the 2006 Australian Bureau of Statistics (ABS) Census of Population and Housing, statistics related to children in Hurstville as at 2006 include:

Children aged 0-11 represent 14.8 % of Hurstville’s total population.• 36% of children aged 0-11 were born overseas.• 47.9 % of children aged 0-11 speak a language other than English at home.•

The activities that were undertaken by Council throughout the year to develop and promote services and programs that provide for the needs of children included:

The direct provision of a range of children’s services i.e.:• Hurstville Family Day Care Scheme - This service has grown in this reporting period to meet the needs of around 120 equivalent full time child care places, provided by 25 Educators in their own homes.

Hurstville Preschool and Occasional Care Centre – This 23 place service commenced operating under a revised model in the last quarter of 2010 to meet the needs of families. The Centre now provides 17 long day care places and 6 occasional care places with the hours of operation increased to cater for this need.

Penshurst Long Day Care Centre – This 40 place long day care centre, licensed to take up to 10 under two year olds, continues to provide high quality care and education to children.

Jack High Child Care Centre – This 59 place long day care centre, licensed to take up to 20 under two year olds, provides high quality care and education to children.

Jack High Preschool – This 20 place preschool catering for children aged 3 – 5 years old commenced operating in February 2011. The Preschool provides quality care and education for up to 20 children per day in the years prior to school entry.

These five services provided by Council have continued to respond to the needs of the community as identified through surveys and consultation. This response is demonstrated through the extension of operating hours, revisions to models of service delivery and the establishment of additional services.

The Australian Government, in partnership with all State and Territory governments, is making important changes to early childhood education and care in Australia to ensure that Australian children get the best possible start. This is being done through the introduction of a National Quality Framework which has been agreed by the Council of Australian Governments (COAG). The framework is being implemented progressively from 1 July 2010. The National Quality Framework will put in place a new National Quality Standard to ensure high quality and consistent early childhood education and care across Australia. These changes have also influenced Council’s responses to the ways in which it provides Children’s Services to ensure currency and compliance. Hurstville Council continues to provide quality child care services in accordance with relevant Accreditation and licensing standards that promote access and equity for all children and families.

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Programming and local community participation in events at Council’s child care services during Child Protection • Week, NSW Children’s Week, Harmony Day, NAIDOC Week, etc. to raise awareness of child protection and health issues.Regular surveys of users of Council’s child care services resulting in exceptional satisfaction ratings with all direct • services provided.Continuation of training and information workshops for Educators registered with Council’s Family Day Care Scheme. • Continuation of training for direct children’s services workers to maximise the quality of service provision.• Staff training across Council’s children’s services to support the implementation of National Early Years Reforms, • including the National Quality Framework and the Early Years Learning Framework.The Children’s Services Manager is a member of the South East Sydney Families NSW Project Management Group • which oversees the implementation of all Families NSW projects across the South East Sydney region.The Children’s Services Manager is a member of the Kindergarten Union Inclusion Support Program Regional Advisory • Group which supports the inclusion of children with additional needs into children’s services across the region.The Children’s Services Manager sits on a number of reference groups related to various Families NSW and specialised • networks to support services in the region to deliver quality care and support to all families, including culturally and linguistically diverse (CALD) and Aboriginal communities.Ongoing licensing and accreditation received by Council’s Children’s Services from Commonwealth and State Governments.• Provision of information and advice to prospective child care operators and those seeking Development Application • (DA) approval in relation to current child care needs, physical environment of service and adherence to legislative requirements. Ongoing provision of child care places for children with disabilities at all of Council’s child care services and additional • funding provided by Council for staff to work with children with high support needs on one-on-one basis.Ongoing participation in state government Families NSW strategic planning; providing input and recommendations • for service development and expenditure of funds in the South East Sydney region.All Council Children’s Services continue to work with Inclusion Support Services to effectively include children with • additional needs into programs.Council’s Children’s Services continue to work with the Department of Human Services; Community Services • Brighter Futures program targeted at early intervention and prevention for children in care.Council continued to convene, resource and participate in quarterly meetings of the St George Advocates for Children • (Children’s and Family Services Interagency), to ensure priority children’s services issues, needs and policies are addressed and information on Government policy is disseminated. Meetings also featured guest speakers on current issues in the early childhood field.Council supports the St George Advocates for Children in auspicing the St George Child and Family Interagency, a • Families NSW funded project, to facilitate and strengthen integrated planning and service delivery across the child and family network. The facilitator for this project is based at Hurstville City Council and supervised by the Manager, Children’s Services as a member of the executive committee of the St George Advocates for Children (Inc.)Council successfully secured funding from the Families NSW Resourcing Parents project to run the 123 Magic • Parenting program delivered in Mandarin. This program targeted Chinese speaking parents of children aged from 0 – 5 years old and focussed on the importance of young children developing holistically and having positive interactions with children.Council held a professional development day for the entire Children’s Service team in January 2011 which provided • an opportunity for staff to network and learn about the National Quality Framework and implications for future practice.

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The Manager Children’s Services presented to a number of parent groups on the importance of choosing high quality • care and education services for their children and options available to families.Council’s Children’s Services convened an Early Years Learning Framework Professional Development Working • Group for interested staff to explore the National curriculum and consider implications for practice in a collaborative forum. This group continues to meet on a 4 – 6 weekly basis.The Coordinator of Hurstville Family Day Care Scheme was nominated as Vice President of the NSW Family Day • Care Association.The Coordinator of Hurstville Family Day Care Scheme is a member of the Department of Education and Communities • National Quality Framework Reference Group as part of her role as Vice President of the NSW Family Day Care Association.

Children’s Activites (continued)

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Access and Equity217(1)(d)(i): for any year ending on or after 30 June 2005 a report in the form required by the Department [of Local Government] on the council’s performance in relation to access and equity activities to meet residents’ needs outlined in the council’s management plan relating to the year and undertaken by the council during the year.

Hurstville City Council is committed to the promotion of access, equity and social justice in our community. These foundation principles underpin all Council activities.

An access and equity activity is defined as one which assists Council to:Promote fairness and equity in the distribution of resources, particularly for those most in need.• Give people better opportunities for genuine participation and consultation about decisions affecting their lives. • Recognise and promote people’s rights and improve the accountability of decision makers.• Ensure that people have fairer access to the economic resources and services essential to meeting their basic • needs and improving their quality of life.

Hurstville Snapshot and Council’s Social Plans provide a detailed outline of the strategic issues facing our communities and the actions Council is undertaking over the period to enhance access, equity and social justice. The primary actions from these Plans have been built directly into the 2010-2014 Management Plan.

A summary of the significant access and equity activities that Council identified in the Management Plan is outlined below together with a comment on the status of achievement as at the end of the financial year.

Access and Equity StrategiesActivity Outcome

Research and consultation with communities

Community consultation was undertaken as part of the preparation of the Hurstville Community Strategic Plan 2021.

Conduct program of events to promote civic pride, community participation, respect, and diversity

Festivals and events were held including Chinese New Year, Moon Festival, Discovery Festival, Seniors’ Week, Youth Week, Community Harmony Day, International Women’s Day, Reconciliation Week, NAIDOC Week

Coordinate the Community Grants Program

A total of 44 applications received for funding under Council’s Community Grants Program with 29 being either fully or partially funded to the value of $82,366

Actively support opportunities for local residents to contribute to policy development by Council

Council promotes community representation on the Multicultural Advisory Committee, the Disability Access Committee, the Youth Council, the Community Safety Committee and the Aboriginal Advisory Committee

Maintain accreditation and licensing standards in Council’s child care centres

All services have maintained requirements under the NSW Children’s Services Regulation and the National Child Care Accreditation Council Quality Assurance systems

Implement Library children and youth programs

Hurstville City Library and Penshurst Branch Library deliver a wide range of programs to children on a weekly basis including storytelling and craft activities for 0-3 year olds, 3-5 year olds and a Mandarin storytelling session for 0-3 year olds. There are also weekly storytelling sessions for school aged-children, during school term for children from Kindergarten to Year 6. Special school holiday programs are also organised regularly

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Business Activities217(1)(d)(ii): a list of the Category 1 and Category 2 business activities of the council.

No Category 1 or Category 2 business activities were undertaken by Council.

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Planning AgreementsEnvironmental Planning and Assessment Act 1979, S93G(5) A planning authority that has entered into one or more planning agreements must, while any such planning agreements remain in force, include in its annual report particulars of compliance with and the effect of the planning agreements during the year to which the report relates.

There were no planning agreements in force during the year.

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Privacy Management PlanPrivacy and Personal Information Protection Act 1998 S33(3) The annual report of each public sector agency must include:(a) a statement of the action taken by the agency in complying with the requirements of this Act, and(b) statistical details of any review conducted by or on behalf of the agency under Part 5.

Council adopted an amended Privacy Management Plan at its meeting of 23 June 2000, which was updated to incorporate the Government Information (Public Access) Act 2009. Council continues to acknowledge the importance of privacy as expressed in the Information Protection Principles from the Act.

One review was undertaken under Part 5 of the Act. Following the review, the applicant’s information was removed from the Development Application register at their request.

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Appendicies

The following Appendicies are referenced within the Annual Report:

Appendix A Infrastructure Plus

Appendix B Roads Inventory

Appendix C Public Buildings

Appendix D Car Parking Areas

Appendix E Legal Proceedings

Appendix F Civic Office Expenses Policy

Appendix G Publication Guide

Appendix H Financial Statements

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Appendix A - Infrastructure PlusThe works completed in 2010-11 were:

Parks & Recreation Resurfaced Penshurst Park #1, Penshurst Park #2 and • Gannons Park #8Reconstructed Ken Rosewall Court #4• Top dressed Evatt Park #1, Riverwood Park #4 and • Gannons Park #6Replaced children’s playgrounds (including installation • of shade sails) at Stevens Park and Peakhurst ParkReplaced synthetic cricket practice wickets at Evatt • ParkReplaced synthetic cricket wicket cover at Olds Park • #1Replaced netball grass court at Olds Park #6• Top dressed and fertilised netball courts #1 to #9 at • Olds ParkPurchased and installed a new BBQ at Smith Park, • Kingsgrove.

Footpath UpgradesSections of footpaths were upgraded in the following streets:

309 Forest Road to Bridge St intersection, Hurstville• Dora St through Medica Centre to Gordon St, • HurstvilleBridge St between Apsley St and King Georges Road, • PenshurstArcadia St between Percival St and crossing outside • school, PenshurstLots 73, 79, 87 and 118 Penshurst St, Penshurst• Jacques Ave Peakhurst• Bongarra Reserve, Peakhurst• Old Forest Road, Lugarno outside Lugarno Public • School.

BuildingsPenshurst Long Day Care Centre – Completed new • decking and fencing around the sandpitGannons Park Amenities – Upgraded and refitted the • toilet blockOlds Park Amenities - Upgraded and refitted the toilet • blockEvatt Park – Upgraded and refitted the toilet block• Hurstville Oval – Repaired spawling under Grandstand• St George Museum – Removed and replaced the • asbestos garage structure; replaced existing fire escape doors; and repaired and repainted all external timber windows, eaves and doorsMarana Auditorium – Major repainting and upgrade • works Hurstville Library – Replaced carpet throughout public • areasHurstville Civic Centre – Cleaned facade.•

Road ResheetingWaldo Crescent, Peakhurst (full length)• Morts Road, Mortdale (Forest Road to Walter Street)• Glenavon Avenue, Beverly Hills (full length)• Charles Street, Riverwood (Bonds Road to Brighton • Street).

• Road Stablising

Trafalgar Street, Peakhurst (Jacques Avenue to Gover • Street)Lawrence Street, Peakhurst (Trafalgar Street to Jacques • Avenue and No. 61 to Pearce Avenue, Peakhurst)Gover Street, Peakhurst (No. 4 to No. 57).•

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Appendix B - Roads InventoryRoad Pavement and Footway details as extracted from Council’s Transport Asset Register and Asset Management System:

Total No. Roads: 577Total No. Sections: 1,572

Asset category Dimension

Roads 229km

Pathways 430,743m2

Pedestrian Ramps 1809

Kerb and Gutter 416km

Carparks 31

Guardrails 3017m

Condition is measured using a 1 – 5 rating system.

Rating Description of Condition

1 Excellent condition: Only planned maintenance required.

2 Very good: Minor maintenance required plus planned maintenance.

3 Good: Significant maintenance required.

4 Average: Significant renewal/upgrade required.

5 Poor: Unserviceable

Asset Condition Profile

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Appendix C - Public Buildings

Description Condition

1. 1 Barratt Street, Hurstville Good

2. Exeloo Unisex/Disabled Toilet - Belmore Road, Riverwood Good

3. Mortdale Park Band Rotunda - Boundary Road, Mortdale Good

4. Penshurst Shopping Centre, Toilet & Shelter Shed - Bridge Street, Penshurst Fair

5. Narwee Preschool - Bryant Street, Narwee Good

6. Rasdall Park Toilet Block - Bryant Street, Narwee Fair

7. Westfield Parking Levels 1 & 2 - Corner of Park Road & Cross Street, Hurstville Poor

8. Westfield Occasional Childcare Centre - Corner of Park Road & Cross Street, Hurstville Good

9. 19 Connelly Street, Penshurst Good

10. Council Depot SES Building - Depot Road, Peakhurst Good

11. Hurstville Oval Grandstand - Dora & Gordon Streets, Hurstville Structural repairs were made to fix the Concrete Spalling. The Grandstand was repainted.

Good

12. Hurstville Oval Booth Saunders Pavilion - Dora & Gordon Streets, Hurstville Very Good

13. Hurstville Oval Toilet Block – Male & Female - Dora & Gordon Streets, Hurstville Fair

14. Hurstville Oval Kiosk Building - Dora & Gordon Streets, Hurstville Fair

15. Hurstville Oval Turnstiles - Dora & Gordon Streets, Hurstville Fair

16. Hurstville Oval Glasshouse - Dora & Gordon Streets, Hurstville Fair

17. Hurstville Oval Poisons Shed - Dora & Gordon Streets, Hurstville Fair

18. Hurstville Main Library, Phoenix Gardens - 22 Dora Street, Hurstville Good

19. Kempt Field Toilet Block - Durham Street, Carlton Fair

20. Kempt Field, 2 Shelter Sheds - Durham Street, Carlton Fair

21. Youth Centre - 143 Forest Road, Hurstville Fair

22. Torino - 469 Forest Road, Penshurst Very Good

23. Olds Park, Penshurst Branch Library - 630 Forest Road, Penshurst Good

24. Gannons Park, Store Room - Forest Road, Peakhurst Fair

25. Masonic Hall - 27 Cook Street, MortdaleA new car park was constructed.

Demolished.

26. Gannons Park, Forest Ranger Soccer Club - Forest Road, Peakhurst Fair

27. Gannons Park, Toilet Block - Forest Road, PeakhurstThe toilets were refurbished

Good

28. Gannons Park, Amenities Block - Forest Road, Peakhurst Fair

29. Gannons Park, Store Room (Dog Club) - Forest Road, Peakhurst Satisfactory

30. H.V. Evatt Park, Dressing Shed & Store Room - Forest Road, Lugarno Satisfactory

31. H.V. Evatt Park, Staff Amenities & Store - Forest Road, Lugarno Good

32. H.V. Evatt Park, Store & Canteen - Forest Road, Lugarno Satisfactory

33. H.V. Evatt Park, Exeloo Unisex/Disabled Toilet - Forest Road, Lugarno Good

34. Olds Park, Shelter Shed & Toilet Block - Forest Road, PenshurstThe toilets were refurbished.

Good

35. Olds Park, Amenities Block - Forest Road, Penshurst Good

36. Olds Park, AFL Building - Forest Road, Penshurst Satisfactory

37. Olds Park, St George Little Athletics - Forest Road, Penshurst Satisfactory

38. Penshurst Park, Hurstville Aquatic Leisure Centre, Stage 1 - Forest Road, Penshurst Good

39. Penshurst Park, Hurstville Aquatic Leisure Centre, Stage 2 - Forest Road, Penshurst Good

40. Various – 8 Bus Shelters - Forest Road, Hurstville Good

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41. Centennial Bakery - 319 Forest Road, Hurstville Good

42. Mortdale Shopping Centre, Toilets & Shelter Shed - George Street, Mortdale Good

43. Peakhurst Park, Toilet & Canteen - Hedley Street, Peakhurst Fair

44. Peakhurst Park, Store & Amenities - Hedley Street, Peakhurst Fair

45. Peakhurst Park, Amenities & Toilets - Hedley Street, Peakhurst Fair

46. Peakhurst Park, Canteen - Hedley Street, Peakhurst Fair

47. Woodville Park, Band Rotunda - Hudson Street, Hurstville Fair

48. Woodville Park, Exeloo Unisex/Disabled Toilet - Hudson Street, Hurstville Fair

49. Beverly Hills Child Care Centre Site - 506 King Georges Road, Beverly Hills Fair

50. Penshurst Park, Blackshaw Pavilion - King Georges & Forest Roads, Penshurst Good

51. Penshurst Park, Exeloo Unisex/Disabled Toilet - King Georges & Forest Roads, Penshurst Good

52. Penshurst Park, Store Room/Club - King Georges & Forest Roads, Penshurst Fair

53. Penshurst Park, Senior Citizens’ Bowling Club - King Georges & Forest Roads, Penshurst Fair

54. Taylor Reserve Toilet Block - Lime Kiln Road, Lugarno Satisfactory

55. Riverwood Shopping Centre, Storage Shed & Toilet Block - Littleton Street, Riverwood Fair

56. Golf Course, Golf Club & Pro Shop - Lorraine Street, Peakhurst Good

57. Golf Course, Pump House, Concrete Tanks & Pipes - Lorraine Street, Peakhurst Satisfactory

58. St George Regional Museum - 14 MacMahon Street, Hurstville Fair

59. Hurstville House - 34 MacMahon Street, Hurstville Good

60. Civic Centre, Administration Building - 16-32 MacMahon Street, Hurstville Good

61. Civic Centre, Entertainment Centre - 16-32 MacMahon Street, Hurstville Fair

62. MacMahon Plaza, Hurstville Child & Family Centre - 5, 23-27 MacMahon Street, Hurstville Very Good

63. Smith Park, Community Centre / Early Childhood Centre - 30 Morgan Street, KingsgroveA new community centre was constructed.

Excellent condition.

64. Oatley Park, Rangers Shed / Store Room - Oatley Park Avenue, Oatley Good

65. Oatley Park, Dressing Shed / Baths - Oatley Park Avenue, Oatley Fair

66. Oatley Park, Bath Carpark / Toilet Block - Oatley Park Avenue, Oatley Good

67. Oatley Park, Oval Toilet Block / Canteen - Oatley Park Avenue, Oatley Good

68. Oatley Park, “The Castle” - Oatley Park Avenue, Oatley Good

69. Gifford Park, Toilet & Shelter Shed - Penshurst Street, Beverly Hills Fair

70. Nicol Murray Reserve, Community / Early Childhood Centre - 57-63 Pitt Street, Mortdale Fair

71. Senior Citizens’ Centre - 91 Queens Road, Hurstville Good

72. Gladwyn - 96 Queens Road, Hurstville Good

73. Council Depot, Amenities Block & Store - 100 Roberts Avenue, Peakhurst Good

74. Council Depot, Storage Room - 100 Roberts Avenue, Peakhurst Fair

75. Council Depot, Workshop - 100 Roberts Avenue, Peakhurst Fair

76. Council Depot, Store & Office - 100 Roberts Avenue, Peakhurst Fair

77. Council Depot, Tyre & Lubrication Store - 100 Roberts Avenue, Peakhurst Satisfactory

78. Council Depot, Store – Timber Racks - 100 Roberts Avenue, Peakhurst Poor

79. Council Depot, Carpenters Shop & Painters - 100 Roberts Avenue, Peakhurst Fair

80. Council Depot, Rifle Range - 100 Roberts Avenue, Peakhurst Poor

81. Council Depot, Spray Booth - 100 Roberts Avenue, Peakhurst Fair

82. Council Depot, Machine Shed & Store - 100 Roberts Avenue, Peakhurst Good

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83. Council Depot, High Bay Workshop - 100 Roberts Avenue, Peakhurst Fair

84. Council Depot, Rifle Clubhouse - 100 Roberts Avenue, Peakhurst Poor

85. Golf Course, Staff Amenities Block - Roberts Avenue, Peakhurst Fair

86. Golf Course, Garage - Roberts Avenue, Peakhurst Good

87. Golf Course, Golf Links-Machine Shed - Roberts Avenue, Peakhurst Good

88. Roberts Ave Tennis Centre, 8 Tennis Court Shelters - Roberts Avenue, Peakhurst Good

89. Roberts Ave Tennis Centre, Clubhouse & Toilets - Roberts Avenue, Peakhurst Very Good

90. Penshurst Long Day Care Centre - 5 George Street, Penshurst Good

91. Pole Depot, Community Block - 23 St George’s Road, Penshurst Good

92. Thurlow St Centre, Senior Citizens’ Club - 31 Thurlow Street, Riverwood Satisfactory

93. Beverly Hills Park, League Amenities - Vanessa Street, Beverly Hills Good

94. Beverly Hills Park, Soccer Dressing Sheds - Vanessa Street, Beverly Hills Good

95. Jack High Childcare Centre (former Beverly Hills Bowling Club) - Vanessa Street, Beverly Hills Very Good

96. Vanessa St Tennis Centre, Shelter Shed & Toilets - Vanessa Street, Beverly Hills Fair

97. Various Bus Shelter Sheds - Various Good

98. Keppel Avenue Reserve, Early Childhood Centre - 21D Webb Street, Riverwood Good

99. Riverwood Park, Canteen & Toilet Block - William Road, Riverwood Good

100. Riverwood Park, Toilet & Amenities Block - William Road, Riverwood Good

101. Riverwood Park, Canteen - William Road, Riverwood Good

102. Oatley Bowling Club, Oatley Very poor

103. The Avenue, 38 Humphreys Lane, Hurstville Very good

104. Medica Centre Car Park - Dora Street, Hurstville Very good

105. Medica Centre Retail Suites - Queens Road, Hurstville Very good

There are a further 44 elements by Building Category and 5 Scout Halls currently occupying Council-controlled land, which make up a total of 154 items.

Appendix C - Public Buildings (continued)

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Appendix D - Car Parking AreasHurstville City Council Off-Street Car Parks

Location Type of parking

Surface Type Total No. of Public Parking Spaces

Disabled Parking Spaces

Condition Rating

Hurstville

Palm Court Car Park On-grade Asphalt 31 1 Very Good

Dora Street (South side) On-grade Asphalt 24 1 Good

Gloucester Road On-grade Asphalt 184 2 Good

Treacy Street On-grade Asphalt 90 2 Very Good

Patrick Street On-grade Asphalt 150 4 Good

Medica Centre Basement Concrete 106 4 Very Good

7-11 The AvenueGround floor Concrete 108 4 Very Good

Basement Concrete 35 3 Very Good

WestfieldGround floor Concrete 480 8 Very Good

Basement Asphalt 334 5 Very Good

Mortdale

Morts Road/Cook Street On-grade Asphalt 30 2 Satisfactory

27 Cook Street On-grade Asphalt 41 0 Very Good

Cook Lane On-grade Asphalt 48 4 Satisfactory

Kingsgrove

The Kingsway On-grade Asphalt 14 1 Fair

Beverly Hills

Edgbaston Road On-grade Asphalt 126 2 Satisfactory

Fredrick Street On-grade Asphalt 15 0 Good

Morgan Street On-grade Asphalt 61 1 Satisfactory

Beresford Avenue On-grade Asphalt 34 1 Good

Penshurst

Connelly Street On-grade Asphalt 121 1 Good

Bridge Street On-grade Asphalt 67 2 Fair

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Location Type of parking

Surface Type Total No. of Public Parking Spaces

Disabled Parking Spaces

Condition Rating

Riverwood

Webb Street (North side) On-grade Asphalt 50 0 Good

Webb Street (South side) On-grade Asphalt 84 2 Very Good

Littleton Street (Angled) On-grade Asphalt 25 2 Fair

Littleton Street (Legion Club) Basement Concrete 77 2 Good

Belmore Lane On-grade Asphalt 77 2 Good

Killara Ave On-grade Pavers 30 0 Satisfactory

Thurlow Street On-grade Asphalt 29 2 Fair

Belmore Road Car Park On-grade Asphalt 61 0 Fair

Peakhurst

Pindari Road Shops On-grade Asphalt 21 2 Very Good

Lorraine Street On-grade Asphalt 125 0 Very Good

Trafalgar Street On-grade Asphalt 125 0 Good

Lugarno

Lime Kiln Road On-grade Asphalt 19 1 Fair

Chivers Hills Shops On-grade Asphalt 38 1 Good

Total Number of Off-Street Parking Spaces (excluding parks & recreational area)

2860 62

Appendix D - Car Parking Areas (continued)

Page

Appendix E - Legal ProceedingsPlanning & DevelopmentThe following list details legal proceedings active and taken by or against the Council including appeals, prosecutions and defended development related penalty infringement notices current and or completed during the reporting period. It includes a summary of the case and legal expenses incurred by Council since commencement of that case (typically including costs for solicitors, counsel, consultants, and court lodgement costs) from receipts allocated to each case. Costs for certain cases are not available where not yet invoiced, or due to invoice cross referencing limitation. Also, some invoices become payable during the reporting period even though the action to which it relates was commenced/current/finalised during the previous period. Therefore the total shown is from selected receipts from the financial year for ledger account planning/development ‘legals’ ledger and ‘consultants’ ledger, and may not represent the total of the individual items in the table below.

Legal proceedings current during the reporting period follow:

Parties Start Date

Address Status Description Result Cost Judgement Date

Hurstville City Council v Kevin Jacobs

12/10/05 75 Clarke Street PEAKHURST

Cost recovery process initiated

Class 4 Civil enforcement commenced by Council.

Costs awarded to Council

$232,170 31/03/10

Hurstville City Council v Kevin Jacobs

8/02/11 27 Cook StreetMORTDALE


Class 4 Civil enforcement commenced and subsequently discontinued by Jacobs.


$49,864 10/02/10

Hurstville City Council v Crown Trading and Development P/L

19/01/09 227-233 Forest Road HURSTVILLE

Instructions given to commence proceedings

Class 4 Civil enforcement action for failure to comply with Order 6 EP&A Act (September 2008), regarding fire safety defects. Further legal enforcement under consideration.

No Judgement at this date.

$3,233 N/A

Hurstville City Council v East Quarter Pty LTD

14/09/10 103 Forest Road, HURSTVILLE

Matter Finalised

Class 1 Appeal for refusal of Section 96 modification to mixed use development.

Appeal Dismissed

$104,438 3/12/10

Hurstville City Council v Maxine Noppen and Paul Noppen

24/06/09 76A Woronora Pde OATLEY

Section 96 to be determined

Class 4 civil enforcement arising from unauthorised building. Legal proceedings on hold pending determination of Section 96 application.


$18,592 N/A

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Parties Start Date


Hurstville City Council v Eminent Constructions

29/06/11 43A Penshurst St, PENSHURST

Awaiting outcome of hearing

Class 1 Appeal over refusal of mixed use retail and affordable housing (boarding house).

No judgement at this date

$5,286 N/A

Hurstville City Council v E & B Wu

6/12/10 249 Forest Road, Hurstville

Orders issued Legal advice concerning Orders issued to carry out repair work to wall and awning.

Wall subject to monitoring

$23,177 N/A

Sam Ayad v Hurstville City Council

13/07/09 47 - 47A Isaac Street PEAKHURST


Class 1 Appeal lodged for refusal of child care centre. Appeal discontinued by applicant.


$22,544 9/10/09

Kim Jones v Hurstville City Council

25/10/10 13-17 Woodville St HURSTVILLE

Matter Finalised

Class 1 Deemed Refusal appeal for mixed use development and subsequently discontinued.

JRPP approved development 25/01/2011

$7,956 N/A

Yi Yang Huang v Hurstville City Council

2/06/11 2/15 Stanley Street PEAKHURST

Instructions given to commence proceedings

Class 1 Appeal dismissed for sex services premises. Class 4 – proceedings by applicant dismissed.

Subject to further proceedings

$2,402 Pending

Yi Yang Huang v Hurstville City Council

22/02/11 2/15 Stanley Street PEAKHURST

Matter Finalised

Class 1 Appeal for refusal of adult services premises.

Appeal Dismissed

$44,243 13/05/11

Hurstville City Council v Xin Yu Ge

28/08/09 1/12-14 Norman St PEAKHURST

Matter Finalised

Orders issued and development application refused for unauthorised adult services premise.

Use ceased and action discontinued 15/07/2010

$11,028 N/A

Hurstville City Council v Dong Xing Group P/L , A Ming & Co, Ruihong Tain, Yi Chen

19/05/11 1/12-14 Norman St PEAKHURST

Utilities Order sought

Class 4 - Civil enforcement matter restraining use of unit for adult services premise.


$43,101 N/A

Hurstville City Council v Australian Consultant Architects

12/11/10 219-231 Kingsgrove Rd KINGSGROVE

Matter Finalised

Class 1 Appeal for refusal of mixed use development.

Appeal upheld – Consent Orders agreed

$15,168 14/03/11

Appendix E - Legal Proceedings (continued)

Page

Parties Start Date


Hurstville City Council v Brickcorp Pty Ltd

8/02/10 5 Booyong Ave LUGARNO

Awaiting outcome of hearing

Class 5 proceedings commenced regarding unauthorised excavation to rear yard and commencement of work without Construction Certificate. Hearing date set for 29 November 2011.


$32,408

Carvouni v Hurstville City Council

12/04/11 115A Mi Mi Street OATLEY

Matter Finalised

Class 1 Appeal for refusal of additional floor areas to dwelling.

Appeal upheld

$27,900 4/08/11

Hurstville City Council v Goreski

28/10/10 165 Carrington AveHURSTVILLE

Awaiting outcome of hearing – 11 February 2011

Point of Law Appeal on decision by the Land and Environment Court. Instructions given to commence 56A Appeal against decision.


$30,645 Not Known

Paul and Valentina Goreski v Hurstville City Council

15/07/10 165 Carrington Ave HURSTVILLE

Matter Finalised

Class 1 Appeal for dual occupancy.

Upheld with conditions

$14,298 30/10/10

Grebenshikoff & Gilyou v Hurstville City Council

27/05/11 84 Marine Drive OATLEY

Matter Finalised

Class 1 Appeal of deemed refusal of dual occupancy.

Appeal upheld – consent orders agreed

$11,111 24/08/11

Ying Xu v Hurstville City Council

7/09/10 59 Pallamana Pde BEVERLY HILLS

Matter Finalised

Class 1 Appeal against the refusal for games room/out-building conversion to second dwelling.

Appeal upheld $2,519 22/12/10

Ying Xu v Hurstville City Council

2/03/11 59 Pallamana Pde BEVERLY HILLS

Matter Finalised

Class 1 Appeal for deemed refusal of development application for unauthorised works. Application subsequently approved.

Appeal discontinued 10/05/2011

$7,127 N/A

Total $727,459

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Appendix F - Civic Office Expenses Policy

Released: 28 July 2011 Document Status and Version ControlDocument Name: Civic Office Expense PolicyDocument Status: ApprovedDate commenced: 26/08/10Author: Katherine Garske, Manager Corporate Governance & RecordsDocument Owner: Manager Corporate Governance & RecordsAuthorised By: Council ResolutionDistribution: Councillors and public via websiteCouncil Report Reference: CCL127-11Council Meeting Date: 27 July 2011Document No: D11/41541File No: 11/859

Change HistoryVersion Council Meeting Release Date Author Reason for Change

0.1 25/08/10 25/08/10 W. Park Draft for adoption by Council

1.0 25/08/10 10/09/10 K. Garske Amendment of report as adopted.

1.1 4/5/11 K. Garske Draft for Public Exhibition

2.0 27/07/11 28/07/11 K Garske Adopted by Council (CCL127-11)

Related DocumentsThis document should be read in conjunction with:

Local Government Act 1993• Division of Local Government, Guidelines for the payment of expenses and the provision of facilities for Mayors • and Councillors in NSW, October 2009 Division of Local Government Circular 09-36, October 2009• Credit Card & Reimbursements Policy •

PART 1 – INTRODUCTION1. Title, Commencement of the PolicyThis Policy will be referred to as the Civic Office Expenses Policy; long title is “Policy for the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and other Councillors”. This Policy takes effect from the date of adoption until further amended.

2. Purpose of the PolicyTo ensure that there is accountability and transparency in the reimbursement of actual expenses incurred or to be incurred by Councillors. This Policy also ensures that the facilities provided to assist Councillors to carry out their Civic duties are reasonable.To reimburse Councillors for expenses reasonably incurred in the performance of their duties, including expenses incurred in becoming adequately informed on subjects relevant to their Civic duties.Further that the details and range of expenses paid and facilities provided to Councillors by the Council are clearly and specifically stated, fully transparent and acceptable to the local community.

3. Objectives and Coverage of the PolicyCouncil’s Policy should provide for the payment of appropriate expenses and the provision of the necessary facilities to ensure that:

The Mayor, as the first citizen of the Council’s area, as the leader of the governing body of the Council and as the • principal spokesperson on Council Policy is provided with a standard and range of facilities appropriate to the importance and responsibilities of the office.The Councillors of Hurstville in their roles as members of the governing body of the Council and as elected persons • are reimbursed for expenses reasonably incurred in the performance of the role and are provided with a standard

The policy content is reproduced here. A full formatted copy of the Civic Office Expenses Policy is available on Hurstville City Council’s website

Page

and range of facilities to assist in discharging the functions of Civic Office.Councillors are not out-of-pocket as a result of performing and discharging their Civic functions and duties.•

4. Making and Adoption of the PolicyThis policy is made in accordance with the requirements of Section 252-254 of the Local Government Act 1993, in accordance with the directions of Division of Local Government (DLG) Circular No 09/36 (7/10/09) and as adopted by Hurstville City Council from time to time. (S252[1]).Within five months after the end of each financial year, Council must adopt a Policy concerning the payment of expenses and provision of facilities to the Mayor, Deputy Mayor and other Councillors, in relation to discharging their functions of Civic Office.Substantial amendments to this policy will not take effect unless at least 28 days’ public notice is given of the proposed amendments and any submission received is considered by Council. Council does not need to give notice of a proposed amendment to the policy, if the amendment is not substantial.The term ‘not substantial’ should be taken to mean minor changes to wording of the policy or changes to monetary provisions or rates that are less than 5%. It also means minor changes to the standard of the provision of equipment and facilities.

5. Reporting RequirementsSection 428 of the Local Government Act requires Council to prepare and report within 5 months of the end of each financial year on certain matters regarding its performance for that year. In addition, Section 428(4)(b) of the Act states, “such other information as the regulations or the guidelines under section 406 may require”. Clause 217 of the Local Government (General) Regulations requires Council to include in its annual report the following information: (a) details (including the purpose) of overseas visits undertaken during the year by councillors, council staff or other persons while representing the council (including visits sponsored by other organisations), (a1) details of the total cost during the year of the payment of the expenses of, and the provision of facilities to, councillors in relation to their civic functions (as paid by the council, reimbursed to the councillor or reconciled with the councillor), including separate details on the total cost of each of the following: (i) the provision during the year of dedicated office equipment allocated to councillors on a personal basis, such as laptop computers, mobile telephones and landline telephones and facsimile machines installed in councillors’ homes (including equipment and line rental costs and internet access costs but not including call costs), (ii) telephone calls made by councillors, including calls made from mobile telephones provided by the council and from landline telephones and facsimile services installed in councillors’ homes, (iii) the attendance of councillors at conferences and seminars, (iv) the training of councillors and the provision of skill development for councillors, (v) interstate visits undertaken during the year by councillors while representing the council, including the cost of transport, the cost of accommodation and other out-of-pocket travelling expenses, (vi) overseas visits undertaken during the year by councillors while representing the council, including the cost of transport, the cost of accommodation and other out-of-pocket travelling expenses, (vii) the expenses of any spouse, partner or other person who accompanied a councillor in the performance of his or her civic functions, being expenses payable in accordance with the Guidelines for the payment of expenses and the provision of facilities for Mayors and Councillors for Local Councils in NSW prepared by the Director-General from time to time, (viii) expenses involved in the provision of care for a child of, or an immediate family member of, a councillor, to allow the councillor to undertake his or her civic functions.

6. Legislative ProvisionsSection 252(1) and (2) of the Local Government Act 1993 provides that a Council must adopt a policy concerning the payment of expenses incurred or to be incurred by, and the provision of facilities to the Mayor, the Deputy Mayor (if there is one) and the other Councillors and that the policy may provide for fees payable to be reduced by an amount representing the private benefit to the Mayor or a Councillor of a facility provided by the Council to the Mayor or Councillor.

64


In addition, Sections 253 and 254 of the Local Government Act 1993 also provide that before adopting a policy for the payment of expenses or provision of facilities, the Council must give at least 28 days’ public notice of the proposal and that the Council or a Council Committee all the members of which are Councillors must not close to the public that part of its meeting at which a Policy for the payment of expenses or provision of facilities is adopted or at which any proposal concerning those matters is discussed or considered.Council must adopt a Policy of expenses and the provision of facilities within five (5) months after the end of each financial year, whether the policy is to be amended or not.Notes: This policy excludes annual fees paid to the Mayor and Councillors in accordance with Sections 248-251 of the Local Government Act 1993. Those fees are separately determined by Council each year in accordance with a report from the Local Government Remuneration Tribunal.This Policy also excludes meeting fees paid to the Council’s Joint Regional Planning Panel (JRPP) members as determined by Council from time to time within the parameters set by the Minister for Planning under the Environmental Planning and Assessment Act 1979.

7. Other Government Policy ProvisionsWithin 28 days after adopting a Policy or making an amendment to a Policy, Council is to forward to the Chief Executive of the Division of Local Government:

A copy of the Policy or amendment together with details of all submissions received• A statement setting out, for each submission, the Council’s response to the submission, and the reasons for the • Council’s response, andA copy of the notice given.•

Council must comply with all the requirements of Section 253 of the Act even if the Council proposes to adopt the same Policy as in existence.Clause 403 of the Regulations (Payment of Expenses and Provision of facilities) states:

A Policy under Section 252 of the Local Government Act 1993 must not include any provision enabling a Council –• to pay any Councillor an allowance in the nature of a general expense allowance, or1. to make a motor vehicle owned or leased by the Council available for the exclusive or primary use or disposition of 2. a particular Councillor other than a Mayor.

This Policy should also be consistent with the provisions of Council’s Code of Conduct. 8. Approval ArrangementsAt Conferences etcAttendance at Conferences, seminars and workshops must be in accordance with a specific resolution of Council. If this is not possible due to timing of notification of the event and a Council meeting, then approval should be given jointly by the Mayor and General Manager. If the Mayor requires approval to travel outside of Council meetings it should be given jointly by the Deputy Mayor and General Manager. Should approval be granted for the Mayor and or Councillors to travel without the opportunity for such to be considered by Council, but approved by the persons abovementioned, a report is to be submitted to the next available Council Meeting advising details of the travel for information purposes. Retrospective re-imbursement of travel expenses is not allowed unless prior authorisation of the travel has been obtained. After returning from a Conference, seminar or workshop (other than the Local Government and Shires Associations’ Annual Conference) a Councillor, unless accompanied by a staff member, must provide a written report to Council on the aspects of the conference, seminar or workshop’s relevance to Council business and / or the local community.

At FunctionsAttendance at other functions where the Mayor and Councillors (and partners) receive an invitation to attend a civic / community function or event within the Hurstville Local Government Area (HLGA) in their official capacity as Mayor / Councillor and such is not a social event, the cost of any ticket/s (including a spouse or partner’s ticket) is met by Council following authorisation by the General Manager. Examples of the type of function/s mentioned above could include but not be limited to Australia Day Awards ceremonies, Citizenship ceremonies, civic receptions and charitable functions for charities normally supported by the Council.Attendance at other functions where the Mayor or Councillors receive an invitation to attend a civic / community function or event outside the Hurstville LGA in their capacity as Mayor / Councillor and such is not a social event, Council will only meet the cost of any ticket/s for the Mayor or Councillor/s and not any accompanying spouse or partner.However, expenses for the partner of the Mayor or a Councillor, when representing the Mayor, when they are called on to attend an official function of Council or carry out an official ceremonial duty while accompanying the Mayor or Councillor outside the Hurstville LGA but within the State, will be met by Council.

Appendix F - Civic Office Expenses Policy (continued)

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At ForumsAttendance at Forums where the Mayor, or his/her delegate have been invited to attend, such as State or Commonwealth Government initiated ‘local government’ forums, which are not social in nature and are held within Australia, be approved by the Deputy Mayor and the General Manager, and that the Council meets the costs for travel, accommodation and sustenance.

PART 2 – PAYMENT OF EXPENSESGENERAL PROVISIONS9. Payment of Expenses GenerallyAllowances and ExpensesNo provision will be made for the payment of an allowance in the nature of a general expense allowance. (DLG Circular 09/36 – 7/10/09)Reimbursement and Reconciliation of ExpensesThis Policy only authorises payment or reimbursement of actual expenses incurred by Councillors in carrying out their civic duties. It is not appropriate or lawful to pay a general allowance unrelated to an actual expense. All claims for reimbursement of expenses incurred must be made on the approved claim form, supported by appropriate receipts / tax invoices and be claimed within 3 months of the expense. Payment in Advance (Sustenance Allowance)Councillors may request payment in advance in anticipation of expenses to be incurred in attending conferences, seminars or training away from Sydney. Councillors may also request an advance payment for the cost of any other expense covered by this Policy. However Councillors must reconcile all expenses against the amount of the advance when they return within 1 month of the close of the event for which the advance was made.All funds not expended on official business must be re-imbursed to Council within one month of the date of the Conference / event.Personal InterestsIt is considered the fundraising activities of political parties including political fundraising events, are to be personal interests. Council will not support and / or attend such activities and events.Dispute resolutionShould a Councillor dispute the amount of a claim paid/not paid by Council or provision of facilities not available to all Councillors (excluding additional facilities available to the Mayor), the Councillor may request the General Manager to submit a report to the next available Council meeting for determination.

10. Establishment of Monetary Limits and StandardsThis Policy identifies and publishes monetary limits and standards applicable to the payment of various expenses to Councillors. By doing so, members of the public are aware of the expected cost of providing services to Councillors and provides openness and transparency in the provision of such services.

11. Spouse and Partner ExpensesCouncillors may invite their spouse or partner to accompany them on a business trip. Accommodation, travel, meals and usual daily expenses incurred by a spouse or partner will not be met by Council. However, Council will meet the cost of ticket/s for a spouse or partner’s attendance at Official Conference Dinner/s when attending the NSW Local Government Association’s Annual Conference.

SPECIFIC EXPENSES FOR MAYORS AND COUNCILLORS12. Attendance at Seminars and ConferencesWho May Attend ConferencesCouncillors may be authorised to attend conferences, seminars, workshops or other functions specific to their civic duties by prior resolution of the Council.In addition the Mayor may nominate a substitute Councillor in his / her absence to attend functions within the Council area or Sydney metropolitan area on those occasions where the Mayor is unable to be in attendance. On such occasions and where the substitute is accompanied by his / her spouse or partner, the cost of the spouses / partner’s attendance ticket or meal will be met by Council.What Conferences May Be AttendedThe conferences to which this Policy applies may include but not be limited to:

Local Government Association (LGA) and Australian Local Government Association (ALGA) Conferences.• 66


Special ‘one-off’ conferences called or sponsored by the LGA and/or ALGA on important issues.• Annual conferences of all the major professions in Local Government.• Australian Sister Cities Conferences.• Regional Organisation of Councils Conferences.• Conferences, which further training and development of Councillors, or which relate to or impact upon the Council’s • functions.Any meetings or conferences of organisations or bodies on which a Councillor of the Council may be elected, or • appointed to be, a delegate or member of a Committee or the LGA or other professional or lobby group such as Southern Sydney Regional Organisation of Councils (SSROC), Municipal Public Libraries Association (MPLA).

RegistrationThe Council will pay all normal registration costs associated with conferences and seminars which would normally include the official dinner and lunches during the conference / seminar and associated tours where they are relevant to the business and interests of the Council. Tours of a predominantly social nature will not be met by Council.

Categories of Payment or ReimbursementTravelTravel to conferences, seminars and functions should be by the most appropriate means i.e. Council vehicle, hire or private vehicle (with fuel costs to be borne by Council), rail, air, or taxi if necessary. Travel by air will be by the most direct route and economically available fare in economy class. Should other means of travel be required or preferred, Council will only meet the cost up to the equivalent cost of economy class air travel. With all travel arrangements, due consideration is to be given to the physical condition of the Councillor and any variation to these arrangements shall only occur with the approval of the Mayor and General Manager or the Deputy Mayor and General Manager where such arrangements relate to the Mayor.Travel – Hire Car / TaxiUpon request by a Councillor, a hire car will be made available for each day of the conference, seminar or training and / or for each day of travelling to and from the conference, seminar or training venue.A hire car should only be used where it is more economical than the use of a taxi for travel to and from venues or inspecting sites of interest and benefit to the Council.The hire car will be limited in size to a standard family size vehicle or a people mover if applicable and will be hired by Council from that company which provides the most economical rates at the time of hire.Private BenefitCouncillors should not obtain more than incidental private benefit from the provision of equipment and facilities, nor from travel bonuses such as ‘frequent flyer’ schemes or any other such loyalty programs. However, it is acknowledged that incidental use of council equipment and facilities may occur from time to time. Such incidental private use is not subject to re-imbursement to Council.Where more substantial use occurs Council may request payment to cover the level of that private benefit (S252[2] of the Act). Where substantial private benefit may be obtained from the use of facilities or equipment the Mayor (or where it involves the Mayor, the Deputy Mayor) and the General Manager will determine the amount to be reimbursed to Council having regard to industry standards and practices. Should the amount or rate be disputed the matter will be reviewed in accordance with Council’s Dispute Resolution clause in this Policy.AccommodationCouncil will meet the cost of a standard double room only accommodation in a motel or hotel appropriate to the area in which the conference or seminar is being held, including the night before the official opening and the last night of the conference where necessary. Accommodation will be selected by the Council, Mayor or General Manager on the basis of cost and convenience of location to the conference venue. A Councillor may choose accommodation at a different location but which is at the same cost or less. Councillors Accompanied by Spouses/PartnersOther than the cost of the official dinners for the NSW Local Government Association’s Annual Conference other costs are to be met by the Councillor.Expenses (including Sustenance Allowance)Reasonable out-of-pocket or incidental expenses will be reimbursed upon the presentation of official receipts and the completion of the necessary reconciliation claim forms for costs associated with attending the conference, seminars or training courses, excluding expenses of a normal private nature.


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Refunds to Council will need to be made where the actual expenses are less than the amount provided in advance. In the event that a Councillor seeks re-imbursement of expenses after a Conference, Seminar or Training Session, they will be processed on completion of the appropriate claim form.Incidental expenses are taken to include items such as:

telephone, Internet or facsimile charges• refreshments• laundry and dry cleaning• taxi fares and parking fees• newspapers.•

In addition, the cost of meals (breakfast, lunch, dinner, morning and afternoon teas, etc) not included in the registra-tion fees for conferences or similar functions may be reimbursed (if an advance is not provided) up to a daily limit as follows:

Attendance at full day conferences, seminars or training $154.80• Attendances at conferences, seminars or training which are ½ day or less $ 80.55•

That the maximum limits on sustenance expenses outlined above be adjusted to the CPI for Sydney 1st July based on the 12 month period ending March each year. Note: March 2011, CPI increase was 3.2%

Further, for Sydney based conferences, seminars and training sessions, payment of an allowance will be on a case by case basis. With regard to the provision of receipts / tax invoices for reconciliation purposes, it is recognised at times it is not possible to obtain specific receipts for all expenditure items and provided it can be demonstrated that the expenditure was incurred and is not general in nature, receipts / tax invoices may not be required and Councillors would be required to certify that the expenditure was for the purpose intended.Sister City RelationshipsIn respect of Official visits to International Sister Cities by Councillors, and staff authorised by the General Manager, the following guidelines apply:1. Council consider, prior to its approval, each proposed Sister City delegation taking into account the particular circumstances of each visit and the benefit to Council, subject to the following: i) a delegation of up to four (4) representatives being authorised to form the delegation at Council’s cost, as outlined below; other Councillors, staff and when appropriate, members of the community may participate in the visit, at their own cost. ii) The Mayor or his/her nominee represent Council iii) The General Manager or his/her nominee represent Council iv) Two (2) other representatives of Council be authorised to represent Council as part of the delegation. These representatives are to be determined by Council taking into account the particular circumstances of the visit. These representatives may be either a member of staff as considered appropriate and recommended by the General Manager and having regard to the nature and purpose of the visit, Councillors or a member of the community to be determined by Council on each occasion or any combination thereof.2. Payment or reimbursement of costs associated with the cost of ground travel and accommodation expenses (including meals) for the official itinerary and visit only.3. That a daily allowance not be paid.4. That Council meet the cost for the Head Representative of Council for hosting one reciprocal Official Dinner in the host city during the visit.5 That out-of-pocket expenses for official expenditure be refunded to delegates upon production of documents and receipts.In regard to Council’s Sister City relationship with Tamworth Regional Council, the expense of participation in visits will be treated in the same manner as attending a Conference.

13. Training and Educational ExpensesCouncil’s training budget for Councillors supports and encourages an active learning process and skills development specific to their Civic responsibilities. The full cost of identified training and education will be met by Council. This commitment includes any training course registration fee for software packages to be utilised in association with Council.

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14. Local Travel Arrangements and ExpensesCouncil provides motor vehicle transportation (when available) for travel to conferences, seminars, and the like and when on official Council business in accordance with Council’s Policy in this regard. (Use of Councillors’ Car Policy 1-067).A taxi charge card is provided to each Councillor for use when on official Council business as authorised by the Council, the Mayor or when performing the role of Councillor.Examples of permitted use of the charge card include:

attending a function on behalf of the Mayor or representing Council on official business• travelling to and from a meeting of Council• travelling directly from home to attend a Council function / activity and return• travelling to / from an airport or directly to an authorised conference, seminar, training session etc.• travelling to / from other approved functions• travelling to / from conference hotel and conference venue•

Council will only be responsible for those travel costs incurred which are associated with the business of the Council. Councillors will be required to meet those costs related to travel other than on Council business, such costs to be paid by Councillors by deduction from their allowance in accordance with Council’s Credit Card & Reimbursement Administration Policy.No tipping is allowed from Council funds.It should be noted that Council staff do not verify any trips taken by Councillors. Councillors must ensure they use the taxi charge card in accordance with Council Policy.In relation to use of Council’s vehicles, Councillors on Council business are responsible for any traffic or parking fines incurred.[Refer Council’s Credit Card & Reimbursement Policy (incorporates Corporate Credit Card, fuel card and CabCharge (taxi charge) card) - adopted

25 May 2011 – CCL076-11]Private Motor VehicleShould a Council vehicle or other transportation means outlined above not be available to a Councillor for travel to / from official business, Council will reimburse the Councillor for use of their personal vehicle for intrastate usage only in accordance with the rates outlined in the Local Government State Award 2007 or any subsequent Award. Prior notification of use of a personal vehicle must be submitted to the Mayor or General Manager. The total amount of reimbursement shall not exceed the cost of the most economical means of travel.

Travel outside the Council area, including Interstate and Overseas TravelInterstate TravelThe prior approval of the Council is required for interstate travel on Council business. The application for approval should include full details of the travel, including itinerary, costs and reasons for the travel.Overseas TravelOverseas travel must be approved by the Council prior to a Councillor undertaking a trip. Travel must be approved on an individual trip basis. Council will not allow the retrospective reimbursement of overseas travel expenses unless prior authorisation of the travel has been obtained. Travel proposals shall be included in the Council business papers and not via a Mayoral Minute and must include full details of the travel itinerary, cost, reasons for the travel and benefit to Council.After returning from overseas, Councillors (unless accompanied by a Council staff member) should provide a detailed report to Council on the aspects of the trip relevant to Council business and/or the local community.Should the Mayor or other Councillor accept an invitation to travel overseas, details of travel must be included in the Council’s Annual Report as required by the Local Government Act and Regulations. Refer Clause 5 – Reporting Requirements.Telephone Costs and Expenses (Land line and mobiles)Council will provide a combined annual allowance for Council related telephone calls from a land line at the Councillor’s residence and a Council provided mobile telephone.Where the actual cost of telephone expenses (land line and mobile phone including any data charges) exceeds the annual allowance provided, the excess cost will be deducted from the Councillors Monthly Fees.Summary of allowances per annum:

Mobile phones $2400 + data charges + GST• Land Line $240 + GST•

Further to the above allowance, Council will meet the cost of Council-related calls from either the telephone line or mobile phone up to an additional $2,640 (incl GST) per annum for the Mayor of the day in recognition of the increased


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workload and demand from constituents to have contact with the Mayor.Note: The allowances abovementioned are current as at May 2011. Council also meets any data or access charges for the mobile phone, home internet and wireless internet provided to Councillors.

Telephone Line Rental / InternetCouncil will pay for an internet connection at the Councillor’s residence including line rental and charges for Council use such as electronic communication and research only in association with the provision by Council of a multi-purpose device and computer. Council will meet the cost of calls from this telephone line up to the combined annual allowance for telephone costs and expenses, Interstate and International calls will be barred. The use of the internet by Councillors on Council provided equipment shall be in accordance with the Council’s Communication Using Electronic Medium Administration Policy.Should it be more economically viable for Council to use an existing internet equipped telephone line at a Councillor’s residence, Council will reimburse the Councillor up to the cost of the data downloads available to other Councillors.Mobile TelephonesCouncil will provide to each Councillor a mobile telephone or multi-purpose device (ie blackberry or other similar device that is compatible with Council’s IT environment) on a two yearly replacement cycle to facilitate the Councillor carrying out their responsibilities. Should a Councillor prefer to organise their own mobile phone and plan, the mobile phone must be of a make compatible with Council’s IT environment and be approved by the General Manager in the first instance. The Councillor/s must submit on a monthly basis to Council the first page of their bill to substantiate the reimbursement of expenses for Council related calls up to the annual allowance provided by Council.The mobile phone shall not be used for electioneering purposes.Care and Other Related ExpensesCouncillors will be reimbursed for reasonable child (up to 16 years of age) / dependent care costs (including people with disabilities and the elderly) incurred in attending Council meetings, Committee meetings, workshops, briefing sessions, and other meetings relating to Council’s operations up to $3,300 per annum (incl. GST) per Councillor.Reasonable costs includes carer expenses paid to providers other than immediate family, spouse or partner up to 1 hour before and after such meetings (based on advertised commencement time) subject to the prescribed form being completed and the production of appropriate documentation.Insurance Expenses and ObligationsCouncillors while on Council business will receive the benefit of Insurance Cover for:

Personal Accident• Councillors & Officers Liability• Public Liability• Professional Indemnity• Travel Insurance for Council approved travel.•

Legal Expenses and ObligationsA Council, by resolution, may reimburse the reasonable legal expenses of:

A Councillor defending an action arising from the performance in good faith of a function under the Local Government • Act 1993 (Section 731 refers), orA Councillor defending an action in defamation provided that the statements complained of were made in good • faith in the course of exercising a function under the Act, orA Councillor for proceedings (inquiry, investigation or hearing) before the Local Government Pecuniary Interest and • Disciplinary Tribunal or another investigative body as may be outlined in the DLG Guidelines provided the subject of the proceedings arises from the performance in good faith of a function under the Act and the Tribunal or investigative body makes a finding substantially favourable to the Councillor.

The Council may at its discretion, set a limit to the total amount of reimbursement it is prepared to approve in respect of any enquiry, investigation, hearing or proceedings being taken against a Councillor. Such limit which should be determined at the time and on a case-by-case basis.

Having regard to this Policy and DLG Circular 09-36 and associated Guidelines, Council will not provide legal assistance in respect of legal proceedings initiated by the Mayor and / or Councillors in any circumstances or for seeking advice in respect of possible defamation, or in seeking a non-litigious remedy for possible defamation nor for legal proceedings that do not involve a Councillor performing their role as a Councillor.

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PART 3 – PROVISION OF FACILITIES15. GENERAL PROVISIONSIt is acknowledged that some minor private benefit may be derived by Members from the equipment and facilities provided by the Council. However, Council is of the opinion that such benefit is not significant and therefore considers the fees payable to the Mayor and Councillors under the Act should not be reduced, nor is it necessary for Councillors to reimburse Council for this incidental use.Unless otherwise provided for in this Policy, if a Councillor does obtain a private benefit for the use of a facility provided by Council the Councillor shall be invoiced for the amount of the private benefit with repayment to be made within 30 days. The value of the private benefit shall be determined by Council in non-confidential session of a Council meeting.Equipment, facilities and services provided under this Policy shall not be used to produce election material or for political purposes, nor for any improper activity that would breach any Act.

16. Provision of Equipment and Facilities for CouncillorsAll Councillors are to receive the benefit of the following:StationeryUse of Councillor letterhead, envelopes, business cards, provision of name badges and copies of relevant books and legislation if required. Councillors should use the Internet rather than request the provision of hard copy books or legislation.Council will provide an e-letterhead template for each individual Councillor to minimise stationery expense.Secretarial AssistanceTyping of official Councillor correspondence on the basis of submission of a draft and that it is confined to letters of reply to constituents concerning Council matters and reports for Council’s consideration. This service is to be provided by the Mayor and Councillors’ Executive Assistant.Computers / EmailProvision of appropriate computers on a two yearly replacement cycle for the Councillor’s residence including wireless internet facilities and at meetings at Council including associated software, all of which shall remain the property of the Council. All Councillors to be provided with separate email addresses for civic duties, with Council to meet all costs associated with maintaining same.Multi-purpose deviceCouncil will provide a multi-purpose device that includes features for a facsimile / telephone answering machine / printer / scanner and provision of consumables, such to remain the property of the Council.Meals and RefreshmentsProvision of meals and refreshments associated with Council, Committee, Councillor Workshops and Task Group / Special Committee / Working Party meetings and other functions arranged by Council. A refreshment bar is also available in the Councillors’ Suite for consumption of refreshments on-site.Meeting RoomsProvision of appropriate meeting facilities in the Civic Centre and the Councillors’ Suite and offices for meetings with constituents. Meeting Rooms should be booked through the Mayor’s and Councillors’ Executive Assistant.Councillors’ OfficesProvision of a dedicated office within the Councillors’ Suite on the first floor and one on the Ground Floor with an entrance off MacMahon St for meetings with constituents complete with appropriate office furniture and equipment (including a photocopier, landline and internet) to assist Councillors in the conduct of their duties of office. Access will also be provided for Councillors to a refreshment cabinet for consumption of refreshments on-site.Parking FacilitiesProvision of limited parking in the basement car park of the Civic Centre when on official Council business between the hours of 8:30 am and 5:30 pm, Monday to Friday. Full use of available spaces at other times, that is, evenings and weekends for official or non-official business use.Councillors will be provided with a security device for access to the parking facilities at the Civic Centre and this device remains the property of Council and like other equipment, must be returned to Council upon the Councillor ceasing to hold office.Access to Council OfficesCouncillors will be provided with an access card that enables 24 hours, seven days a week entry to the Civic Centre basement, Councillors’ Suite and Councillors’ offices. The access cards remain the property of Council and must be returned to Council upon the Councillor ceasing to hold office.


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Councillors will also be provided with access to the Civic Centre’s alarm system to compliment their 24 hour access to nominated areas. Use of the alarm system should be in accordance with the user instructions issued to Councillors.StorageProvision of filing cabinets for home storage of Council business papers, reports and other documentation, all of which is to remain the property of the Council.Councillors’ VehicleProvision of the Councillors’ vehicle including the use of an associated fuel card and E-way toll tag (available from the Mayor’s and Councillors’ Executive Assistant) for official Council business, in accordance with conditions of use outlined in Council’s Policy 1-067. Application for use of the vehicle is on the following basis: i) All Councillors and Senior Officers have the right to use the Councillors’ car subject to first submitting a written request on the approved application form outlining the reasons for use to the Mayor or General Manager and subsequently receiving a written approval. ii) The Mayor’s and Councillors’ Executive Assistant is responsible for maintaining a register of requests and approvals for use of the Councillors’ car. iii) The Mayor’s and Councillors’ Executive Assistant to have custody of the keys to the car and maintain a register of usage, and a log book be placed in the car for completion on each occasion by the user and the Mayor’s and Councillors’ Executive Assistant to be responsible for monitoring the completion of the log book by the user. iv) Councillors have priority use of the vehicle.The motor vehicle shall not be used for the purposes of electioneering.

17. Provision of Additional Equipment and Facilities for MayorIn addition to equipment and facilities provided to the Councillors, the Mayor is to receive the additional benefit of:Mayoral VehicleOf a standard as specified by the Council (currently a Holden Caprice or equivalent) including facility for a mobile phone. The vehicle may be used by the Mayor for all official and appropriate private use at all times, including the use of an associated fuel card and toll tag. Council will also meet the expense for regular cleaning of the vehicle.The motor vehicle shall not be used for the purposes of electioneering.If the Mayor of the day wishes to use his/her own private vehicle on Council duties in lieu of a Council owned vehicle the Mayor shall be reimbursed for expenses incurred on Council duties and appropriate private use. The amount to be reimbursed will be calculated in accordance with the rate payable as prescribed in the Local Government (State) Award.Reimbursement shall be payable monthly in arrears, based on completion of an appropriate claim form and log book details of use.In addition, the Mayor as the first citizen of the Council’s area, will be entitled to reimbursement of toll charges for Council business and appropriate private use. Council will also meet the expenses for regular cleaning of the vehicle and a facility (handsfree) for a mobile phone to be installed. All expenses to be claimed will be payable in arrears and substantiated by appropriate log book entries (Klms and tolls) and receipts for cleaning.Secretarial ServicesAdministrative and personal secretarial support.Administrative SupportAssistance with functions, organisations, meetings, and the like by the Mayor’s and Councillors’ Executive Assistant and other appropriate staff.Mayoral OfficeProvision of:

a fully furnished office within the Civic Centre with appropriate office furniture to assist the Mayor in the conduct • of his / her duties of office.appropriate office equipment such as a computer, facsimile machine, photocopier, telephone etc including a television • and associated equipment.a refreshment cabinet for consumption of refreshments on-site.•

StationeryMayoral letterhead, envelopes, Christmas cards and other stationery generally for official purposes.Council will provide an e-letterhead template for the Mayor to minimise stationery expense.

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ParkingA dedicated car parking space within Council’s Civic Centre.Corporate Credit CardThe provision of a Corporate Credit card for use on official Council business within the limits provided by Council from time to time. (Currently $5,000 per month. Refer Credit Card & Reimbursement Policy - adopted 25 May 2011 – CCL076-11) if requested. Mayoral Robes and Chains of OfficeMayoral robes, chains and other insignia of office will be provided for the Mayor to wear at official Civic functions / ceremonial occasions, as appropriate.Presentation GiftsGifts of a nominal value purchased by Council, such as ties, scarves, books etc., will be available for presentation by the Mayor to visiting dignitaries as a gesture of good will.

PART 4 – OTHER MATTERS17. Acquisition and Returning of Equipment and Facilities by CouncillorsUpon ceasing to be a Councillor, either by resignation, retirement or not being re-elected, a former Councillor shall be permitted to purchase the equipment provided by Council under this Policy on the basis of a purchase price of the item’s current written down value according to Council’s accounting records or payout figure if such equipment is leased.In addition, in the event of Council disposing of the computer and associated equipment installed in their residence during his / her term of office the Councillor will be offered the opportunity to purchase such from the Council as per the requirements above. The return of equipment may also be requested by Council should a Councillor take extended leave of absence.

18. Status of the PolicyThis Policy, once adopted, is to remain in force until it is reviewed (refer clause 20) by the Council in accordance with the provisions of Sections 253 and 254 of the Local Government Act 1993, or beforehand.

19. Code of ConductCode of Conduct provisions relevant to this Policy are: “Use of Council Resources 10.12 You must use council resources ethically, effectively, efficiently and carefully in the course of your official duties, and must not use them for private purposes (except when supplied as part of a contract of employment) unless this use is lawfully authorised and proper payment is made where appropriate. 10.14 You must be scrupulous in your use of council property, including intellectual property, official services and facilities and should not permit their misuse by any other person or body. 10.15 You must avoid any action or situation, which could create the appearance that council property, official services or public facilities are being improperly used for your benefit or any other person or body. 10.16 The interests of a councillor in their re-election is considered to be a personal interest and as such the reimbursement of travel expenses incurred on election matters is not appropriate. Council letterhead, council crests and other information that could give the impression it is official material must not be used for these purposes. 10.17 You must not convert any property of the council to your own use unless properly authorised”.

20. ReviewThis Policy will be reviewed on an annual basis in accordance with the provisions of Section 252 (1) of the Local Government Act 1993. Amendments to the Policy will be carried out in accordance with the provisions of Section 253 of the Local Government Act 1993.

21. Associated DocumentsThe following publications, Council Policies and Management Guidelines have been referenced in writing and should be read in conjunction with this Policy:

DLG Circular 09-36 – Release of revised Councillor Expenses and Facilities Guidelines• DLG Circular 08/37 – Council decision making prior to ordinary elections*•


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DLG Circular 08/24 – Misuse of Council Resources (Councillors’ Handbook 2008).• DLG Circular 06/64 (7/11/06) – Inappropriate use of Council Resources. (Councillors’ Handbook 2008).• DLG Circular 05/08 (9/3/05) – Legal Assistance for Councillors and Council Employees. – S731 LGA (Councillors’ • Handbook 2008).Management Guideline for Communication Using Electronic Medium (Authorised 17/05/06) (Councillors’ Handbook • 2008).Mobile Telephone Use Management Guideline (Authorised 17/05/06) (Councillors’ Handbook 2008).• Council’s Credit Card & Reimbursement Policy – Policy 1-261 - adopted 25 May 2011 – CCL076-11)• Policy on Use of Councillors’ Car – Policy 1-067 CM 23/9/1998 - Min 315 – Councillors’ Handbook 2008)• Council’s Code of Conduct – CM 23/7/08 (FIN051-08 16/7/08) (Councillors’ Handbook 2008).• ICAC Publication – “No Excuse for Misuse” November 2002 (Councillors’ Handbook 2008).•

The abovementioned documents are included in the 2008 edition of the Councillors’ Handbook, the Councillors’ Intranet or through Council Meeting reports except those marked with an *.

22. Reimbursement Claim or Reconciliation ProceduresAll claims for reimbursement or reconciliation of any advance should be referred to the Manager Corporate Governance & Records on the relevant Claim Form and within the prescribed time frames and accompanied by supporting receipts / tax invoices (refer Part 2 clause 9 of this Policy).The balance of any unspent advance should accompany the reconciliation claim form in the form of cash or a cheque made payable to Hurstville City Council. Alternatively, a Councillor may provide an authority to have the balance of any unspent advance deducted from their next monthly Councillor Fees.

23. Allowance (Salary) SacrificeIn accordance with the Australian Taxation Office Interpretative decision 2007/205, Council has determined that Councillors may forego all or part of their annual allowance (payable in accordance with S248 & 249 of the Local Government Act) and meeting allowances for the Joint Regional Planning Panel, in exchange for Council making contributions to a complying superannuation fund on their behalf. Councillors should seek their own financial advice on the impact upon their personal financial and taxation benefits before nominating a deduction from their allowance/s into their nominated superannuation fund.No other allowance (salary) sacrifice benefits are available to Councillors.

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Appendix G - Publication Guide

Released: 26 August 2011

Document Status and Version ControlDocument Name: Publication GuideDocument Status: ApprovedVersion: 2.0Date: 26/08/11Author: Bruce CookeDocument Owner: Right to Information OfficerAuthorised By: CouncilDistribution: WebsiteCouncil Report Reference: CCL114-10Council Meeting Date: 23/06/10Document No: CD09/170File No: 09/1549

Change History

Version Release Date Author Reason for Change

0.1 23/05/10 Bruce Cooke Initial Draft

0.2 01/07/10 Katherine Garske Revisions following OIC feedback

1.0 05/07/10 Katherine Garske Endorsement by OIC (ref D10/72124)

1.1 08/06/11 Katherine Garske Annual Review (FIN028-11)

2.0 26/08/11 Katherine Garske Endorsement by OIC

Related DocumentsThis document should be read in conjunction with:

Government Information (Public Access) Act 2009• Government Information (Public Access) Regulation 2009• Public Access to Information Administration Policy (HCC)• Public Access to Information Procedures (HCC)• Privacy and Personal Information Protection Act 1998• Health Records and Information Privacy Act 2002• Hurstville City Council Privacy Management Plan• Copyright Act 1968 (Commonwealth)•

1 BackgroundThe object of the Government Information (Public Access) Act 2009 is:In order to maintain and advance a system of responsible and representative democratic Government that is open, accountable, fair and effective, the object of the Act is to open government information to the public by:(a) authorising and encouraging the proactive release of government information by agencies, and(b) giving members of the public an enforceable right to access government information, and(c) providing that access to government information is restricted only when there is an overriding public interest against disclosure.This document, the Publication Guide, has been developed in accordance with Section 20 of the Act, in order to facilitate open information for the public. It includes, among other things, the types of information available, how it is accessed, and whether or not there is a fee.

2 Structure and Functions2.1 CharterThe Local Government Act 1993, outlines a Council’s charter in S(8):(1) A council has the following charter:

to provide directly or on behalf of other levels of government, after due consultation, adequate, equitable • and appropriate services and facilities for the community and to ensure that those services and facilities

The Publication Guide is reproduced here. A full formatted copy of the guide is available on Hurstville City Council’s website

Page

are managed efficiently and effectivelyto exercise community leadership• to exercise its functions in a manner that is consistent with and actively promotes the principles of • multiculturalismto promote and to provide and plan for the needs of children• to properly manage, develop, protect, restore, enhance and conserve the environment of the area for • which it is responsible, in a manner that is consistent with and promotes the principles of ecologically sustainable developmentto have regard to the long term and cumulative effects of its decisions• to bear in mind that it is the custodian and trustee of public assets and to effectively account for and manage • the assets for which it is responsibleto facilitate the involvement of councillors, members of the public, users of facilities and services and council • staff in the development, improvement and co-ordination of local governmentto raise funds for local purposes by the fair imposition of rates, charges and fees, by income earned from • investments and, when appropriate, by borrowings and grantsto keep the local community and the State Government (and through it, the wider community) informed • about its activitiesto ensure that, in the exercise of its regulatory functions, it acts consistently and without bias, particularly • where an activity of the council is affectedto be a responsible employer.•

(2) A council, in the exercise of its functions, must pursue its charter but nothing in the charter or this section gives rise to, or can be taken into account in, any civil cause of action.

2.2 StructureThe structure of the Hurstville City Council is shown in the diagram below:

The Directorate responsibilities are listed below:

General Manager’s Office Administration Service Delivery Planning & Development

Internal Ombudsman • & Internal AuditorPublic Relations & • EventsPlace Management• Executive Support•

Corporate Governance • & RecordsCommercial Property • Corporate Planning• Customer Service• Finance and Risk• Human Resources• Management Information • SystemsSpatial Information • Rates & Revenue•

Community Services• Children Services• Engineering Services• Environmental Services• Environmental Sustainability• Library Museum & • EntertainmentParks & Recreation•

Strategic Planning• Development Assessment• Building Control•

Council

General ManagerInternal Ombudsman Public Relations & Events

Service Delivery Administration Planning & Development

76


2.3 FunctionsThe functions and principal activities of Hurstville City Council are represented as ‘Horizons’. Each Horizon is described below with a goal and the associated key issues that affect the public.

Safety and Health HorizonA safe and healthy Hurstville for all sectors of the community

Feeling safe• Street lighting• Road safety• Council infrastructure• Domestic waste and environmental health• Commercial waste• Environmental health• Rubbish and litter• Public health.•

Community Life HorizonA diverse and harmonious city with a strong sense of community, providing a range of social, cultural, education and leisure opportunities.

Cultural lifestyle• Heritage• Community spirit and participation• Supporting community initiatives• Recreation• Planning and providing services• Vibrant and strong communities• Accessibility• Childcare• Services for families with children • Services for ageing community.•

Natural HorizonA sustainable city that protects and enhances the natural environment for present and future generations.

Water quality and usage• Air• Protecting bushland• Open space• Threatened species• Trees• Changing behaviour• Council and Environmentally Sustainable Development • (ESD)Cost of environmental programs• Climate change.•

Built HorizonA built environment that reflects the character of Hurstville.

Housing affordability and choice• Building quality• Sustainability• Open space in the City Centre• Amenity •

Built Horizon continuedCar parking• Development process• Commercial development • Working with State Government.•

Traffic Transport & Infrastructure HorizonAn accessible city with sustainable transport networks and well maintained infrastructure that meets community expectations.

Public transport• Support from State Government• City Centre traffic management• Regional roads• Asset management• Pedestrian access• Street lighting• Parking • Maintaining regional facilities• Funding asset renewal.•

Economic HorizonTo support the development of the Hurstville City Centre as a regional centre, and the other commercial and employment centres as a vibrant mix of retail and business activities, to ensure the sustainable growth of employment and business opportunities.

Business attraction and development• Local employment and training opportunities• Getting to and from work sustainably• Cultural development• Community development• Industrial development.•

Corporate Governance HorizonA highly effective and efficient organisation providing responsive and relevant service.An open and accountable organisation that encourages community members to participate, exchange views and influence policy and decision making.

Internal and external customers• Informed and involved community• Financial sustainability• Business practices and changing technologies• Regional leadership• Employment• Supporting councillors• Types of services and their delivery• Managing risk• Informing the community of Council’s services.•

Appendix G - Publication Guide (continued)

4 LegislationAmong many other Acts and Regulations, the Council is responsible for administering various sections of the following legislation:

Local Government Act 1993• Environmental Planning and Assessment Act 1979• Roads Act 1993.•

3 Affecting the public3.1 Interacting with the publicAll of the functions of Hurstville City Council have either a direct or indirect affect on members of its community. In summary, Council interacts with members of the public in the following ways:

Services and facilities such as meeting facilities, children’s services, libraries and recreation facilities – impacting on • a broad range of the community.Controlling building and development to ensure that structural and environmental requirements are met and that • adverse impact on the lives or amenity of any person is minimised – impacting on property owners and development professionals. Entering properties for specific regulatory purposes – impacting on property owners, residences and business • owners. Collecting revenue through rates and other charges to fund services and facilities provided to the community – • impacting on ratepayers and customers.Enforcement functions regarding non-compliance in areas such as non payment of rates and charges, unregistered • dogs and parking offences – impacting on residents, businesses and visitors to the Hurstville area.Administrative functions do not necessarily affect the public directly but have an indirect impact on the community • through the efficiency and effectiveness of the service provided.

3.2 Public ParticipationIn connection with public participation in the formulation of policy and the exercise of its functions, Council, under various provisions of the Local Government Act 1993, is required to consult with, and receive and consider submissions from the community before it undertakes a considerable range of activities, or considers applications, in areas such as:

Assessment of Development Applications.• The granting of financial assistance to certain individuals and organisations.• The consideration and adoption of policies in relation to Civic Office Expenses and Council’s Code of Meeting Practice.• The development of the suite of management planning documents which includes Council’s proposed budget, rating • strategies, revenue raising policies, and the social plan.Plans of Management in relation to the management, use and operations of ‘community land’ (that is, parks and • reserves).The classification of Council owned land as ‘operational land’.•

With extensive public participation, Council has developed a Community Strategic Plan as part of the Integrated Planning changes. The public involvement and “say” in the delivery and future reviews of the Community Strategic plan will continue.In addition, Council welcomes submissions from residents, ratepayers and members of the community in relation to the Council’s activities and/or policies which it is considering and will have due regard to any such submissions which have relevance to and bearing upon issues before the Council.

3.3 Council MeetingsCouncillors meet formally in various forums on a monthly cycle on dates adopted by Council. Further information about meetings can be found on the website or by telephoning 9330 6222. The meetings include the following:Two full meetings of Council Meetings are normally held each month.Three (3) Standing Committees normally meet monthly (concurrently), (excluding January):

Finance, Property and Projects Committee• Service Delivery, Child Care Policy and Senior Citizens’ Policy Committee• Policy, Planning, Environment and MasterPlan Implementation Committee.•

All members of the public are welcomed and encouraged to attend these meetings. Members of the public may speak on issues being considered by Council, with approval of the Chair of the meeting being granted in accordance with Council’s Code of Meeting Practice.

78


Council also has various advisory committees, which although not open to the public, generally include community representatives. These advisory committees are:Aboriginal Advisory Committee (bi-monthly) Access Advisory Committee (bi-monthly)Community Safety Committee (bi-monthly) Multicultural Advisory Committee (bi-monthly)Traffic Advisory Committee (monthly) Sports Advisory Committee (annually).

4 Information held by CouncilCouncil holds much information that relates to the operations of the Council and the Hurstville City Council area. These documents are grouped into four categories:

Mandatory open access information• Proactive release information• Informal access information• Formal access information.•

These four categories of information are defined in Appendix 1.

5 Accessing information5.1 Access arrangementsMandatory open access informationMost of this information is available from Council’s website, or from Council’s Customer Service Centre. Returns of the interests of Councillors, designated persons and delegates are available by appointment with the Manager Corporate Governance & Records.Proactive release informationMost of this information is available from Council’s website, or from Council’s Customer Service Centre.Informal access informationThis information can be accessed either from Council’s Customer Service Centre, or by applying in writing outlining applicant’s name and contact details and the specific details about the information required.Formal access informationTo apply for access to ‘formal application’ information, an Access to Information Application form is to be completed and submitted, together with the statutory fee.Detailed access arrangements are outlined in the associated Policy and Procedures.

5.2 FeesThe fees to apply / access information are as follows:

Information Application Processing Photocopy CD Rom

Mandatory open access No cost No cost Refer Fees and Charges * # Refer Fees and Charges * #

Proactive release access No cost No cost Refer Fees and Charges # Refer Fees and Charges #

Informal application No cost No cost Refer Fees and Charges # Refer Fees and Charges #

Formal application $30 $30/hr after first hour Refer Fees and Charges # Refer Fees and Charges #* If the information is available from Council’s website, hard copies are provided at cost.# Council’s Fees and Charges are published on the website

5.3 ContactThe Council officer responsible for the Access to Information process is: Right to Information OfficerHurstville City Council or Civic CentrePO Box 205 MacMahon StreetHURSTVILLE BC NSW 1481 HURSTVILLE NSW 2220Telephone: (02) 9330 6222 Facsimile: (02) 9330 6223Email: [email protected]

All applications and / or requests for access to information should be lodged:By hand with the Customer Service Centre• By mail at the above address, or• By email at the above email address.•


Page

Office of the Information Commissioner Additional information or assistance may also be sought from The Office of the Information Commissioner NSW: Level 11, 1 Castlereagh Street, Sydney 2000 GPO Box 7011, Sydney NSW 2001 ph: (02) 8071 7002 | fax: (02) 8114 3757 free call: 1800 INFOCOM (1800 463 626)website: www.informationcommissioner.nsw.gov.au

Appendix 1 – Information categoriesOpen access information

Information listed in S18 GIPA Act (see Appendix 2)• Information listed in Schedule 5 GIPA Regulation (see Appendix 3)•

including information relating to: - development applications under consideration - current determined development applications

Proactive release information Administration Policies (Council Policies are included in ‘Open Access information’) • Procedures that affect the public• List of tenderers (LG Reg 175 [4])• Grants provided to organisations or individual resulting from Council invitation• Community Services non-statutory plans• Maps of the local government area• Media releases• Council facilities and services• Information of interest to the public and local community•

Informal access informationOwner’s name and address of an applicant’s adjoining property for tree issues*• Owner’s name and address of an applicant’s adjoining property for dividing fence issues*• Internal layouts of residential developments by owners*• Ownership details – requests by other agencies• Status / update of requests initiated by the applicant• Copies of correspondence addressed to the applicant• Supporting information for infringement notices served on the applicant•

*where proof of ownership has been provided to Council

Formal access informationMost other information held by Council (subject to determination)

Appendix 2 – Open Access Information – S 18, 19 GIPAA 18 What constitutes open access information The following government information held by an agency is the agency’s open access information that is required to be made publicly available by the agency under section 6 (Mandatory proactive release of certain government information):(a) the agency’s current publication guide (see Division 2),(b) information about the agency contained in any document tabled in Parliament by or on behalf of the agency, other than any document tabled by order of either House of Parliament,(c) the agency’s policy documents (see Division 3),(d) the agency’s disclosure log of access applications (see Division 4),(e) the agency’s register of government contracts (see Division 5),(f) the agency’s record (kept under section 6) of the open access information (if any) that it does not make publicly available on the basis of an overriding public interest against disclosure,(g) such other government information as may be prescribed by the regulations as open access information.19 Excluded functions of particular agenciesThis Part does not apply to an agency in respect of any functions of the agency listed in Schedule 2 (Excluded informa-tion of particular agencies).

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Appendix 3 – Schedule 5 Government Information (Public Access) Regulation 20091 Information about local authority 1) Information contained in the current version and the most recent previous version of the following records is prescribed as open access information: a) the model code prescribed under section 440 (1) of the LGA and the code of conduct adopted under section 440 (3) of the LGA, b) code of meeting practice, c) annual report, d) annual financial reports, e) auditor’s report, f) management plan, g) EEO management plan, h) policy concerning the payment of expenses incurred by, and the provision of facilities to, councillors, i) annual reports of bodies exercising functions delegated by the local authority, j) any codes referred to in the LGA.2) Information contained in the following records (whenever created) is prescribed as open access information: a) returns of the interests of councillors, designated persons and delegates, b) agendas and business papers for any meeting of the local authority or any committee of the local authority (but not including business papers for matters considered when part of a meeting is closed to the public), c) minutes of any meeting of the local authority or any committee of the local authority, but restricted (in the case of any part of a meeting that is closed to the public) to the resolutions and recommendations of the meeting, d) Departmental representative reports presented at a meeting of the local authority in accordance with section 433 of the LGA.3) Information contained in the current version of the following records is prescribed as open access information: a) land register, b) register of investments, c) register of delegations, d) register of graffiti removal work kept in accordance with section 13 of the Graffiti Control Act 2008, e) register of current declarations of disclosures of political donations kept in accordance with section 328A of the LGA, f) the register of voting on planning matters kept in accordance with section 375A of the LGA.

2 Plans and policiesInformation contained in the current version and the most recent previous version of the following records is prescribed as open access information:a) local policies adopted by the local authority concerning approvals and orders,b) plans of management for community land,c) environmental planning instruments, development control plans and contributions plans made under the Environmental Planning and Assessment Act 1979 applying to land within the local authority’s area.

3 Information about development applications1) Information contained in the following records (whenever created) is prescribed as open access information: a) development applications (within the meaning of the Environmental Planning and Assessment Act 1979) and any associated documents received in relation to a proposed development including the following: i) home warranty insurance documents, ii) construction certificates, iii) occupation certificates, iv) structural certification documents, v) town planner reports, vi) submissions received on development applications, vii) heritage consultant reports,


Page

viii) tree inspection consultant reports, ix) acoustics consultant reports, x) land contamination consultant reports. b) records of decisions on development applications (including decisions made on appeal), c) a record that describes the general nature of the documents that the local authority decides are excluded from the operation of this clause by subclause (2).2) This clause does not apply to so much of the information referred to in subclause (1) (a) as consists of: a) the plans and specifications for any residential parts of a proposed building, other than plans that merely show its height and its external configuration in relation to the site on which it is proposed to be erected, or b) commercial information, if the information would be likely to prejudice the commercial position of the person who supplied it or to reveal a trade secret.3) A local authority must keep the record referred to in subclause (1) (c).

4 Approvals, orders and other documentsInformation contained in the following records (whenever created) is prescribed as open access information:a) applications for approvals under Part 1 of Chapter 7 of the LGA and any associated documents received in relation to such an application,b) applications for approvals under any other Act and any associated documents received in relation to such an application,c) records of approvals granted or refused, any variation from local policies with reasons for the variation, and decisions made on appeals concerning approvals,d) orders given under Part 2 of Chapter 7 of the LGA, and any reasons given under section 136 of the LGA,e) orders given under the authority of any other Act,f) records of building certificates under the Environmental Planning and Assessment Act 1979,g) plans of land proposed to be compulsorily acquired by the local authority,h) compulsory acquisition notices,i) leases and licences for use of public land classified as community land.

82


Appendix H - Financial StatementsThe following financial statements are included in this Appendix:

Statement by Councillors and Management1. Primary Financial Statements:2.

Income Statement• Balance Sheet• Statement of Changes in Equity• Cash Flow Statement•

3. Notes to the Financial Statements4. Independent External Auditor’s Reports:

On the Financial Report (Sect 417 [2])• On the Conduct of the Audit (Sect 417 [3])•

Page Hurstville City Council Annual Report 2010-2011

Hurstville City CouncilHurstville City Council GENERAL PURPOSE FINANCIAL STATEMENTS for the year ended 30 June 2011

An evolving city which promotes a sustainable and safe community that connects people and

places and celebrates diversity.

Financial Statements 2011

Hurstville City Council

General Purpose Financial Statements for the financial year ended 30 June 2011

Contents

1. Understanding Council's Financial Statements

2. Statement by Councillors & Management

3. Primary Financial Statements:

- Income Statement- Statement of Comprehensive Income- Balance Sheet- Statement of Changes in Equity- Statement of Cash Flows

4. Notes to the Financial Statements

5. Independent Auditor's Reports:

- On the Financial Statements (Sect 417 [2])

- On the Conduct of the Audit (Sect 417 [3])

Overview

(i) These financial statements are General Purpose Financial Statements and cover the consolidated operationsfor Hurstville City Council.

(ii) Hurstville City Council is a body politic of NSW, Australia - being constituted as a Local Government areaby proclamation and is duly empowered by the Local Government Act (LGA) 1993 of NSW.

Council's Statutory Charter is specified in Paragraph 8 of the LGA and includes;

carrying out activities and providing goods, services & facilities appropriate to the current & futureneeds of the Local community and of the wider public

responsibility for administering regulatory requirements under the LGA and other applicable legislation, &

a role in the management, improvement and development of the resources of the local government area.

A description of the nature of Council's operations and its principal activities are provided in Note 2(b).

(iii) All figures presented in these financial statements are presented in Australian Currency.

(iv) These financial statements were authorised for issue by the Council on 04/10/11.Council has the power to amend and reissue the financial statements.

Page

4

67

5

2

3

8

9

7476

page 1


Hurstville City Council General Purpose Financial Statements for the financial year ended 30 June 2011

Understanding Council's Financial Statements

page 2

Introduction Each year, individual Local Governments across NSW are required to present a set of audited Financial Statements to their Council & Community.

What you will find in the Statements The Financial Statements set out the financial performance, financial position & cash flows of Council for the financial year ended 30 June 2011. The format of the Financial Statements is standard across all NSW Councils and complies with both the accounting & reporting requirements of Australian Accounting Standards and requirements as set down by the NSW Division of Local Government.

About the Councillor/Management Statement The Financial Statements must be certified by Senior staff as "presenting fairly" the Council's financial results for the year, and are required to be adopted by Council - ensuring both responsibility for & ownership of the Financial Statements.

About the Primary Financial Statements The Financial Statements incorporate 5 "primary" financial statements: 1. An Income Statement

A summary of Council's financial performance for the year, listing all income & expenses. This Statement also displays Council's original adopted budget to provide a comparison between what was projected and what actually occurred. 2. A Statement of Comprehensive Income

Primarily records changes in the fair values of Council's Infrastructure, Property, Plant & Equip. 3. A Balance Sheet

A 30 June snapshot of Council's Financial Position including its Assets & Liabilities. 4. A Statement of Changes in Equity

The overall change for the year (in dollars) of Council's "net wealth".

5. A Statement of Cash Flows

Indicates where Council's cash came from and where it was spent. This Statement also displays Council's original adopted budget to provide a comparison between what was projected and what actually occurred.

About the Notes to the Financial Statements The Notes to the Financial Statements provide greater detail and additional information on the 5 Primary Financial Statements.

About the Auditor's Reports Council's Financial Statements are required to the audited by external accountants (that generally specialize in Local Government). In NSW, the Auditor provides 2 audit reports: 1. An opinion on whether the Financial Statements

present fairly the Council's financial performance & position, &

2. Their observations on the conduct of the Audit

including the Council's financial performance & financial position.

Who uses the Financial Statements ? The Financial Statements are publicly available documents & must be presented at a Council meeting between 7 days & 5 weeks after the date of the Audit Report. Submissions from the public can be made to Council up to 7 days subsequent to the public presentation of the Financial Statements. Council is required to forward an audited set of Financial Statements to the Division of Local Government.



Income Statement for the financial year ended 30 June 2011

$ '000

Income from Continuing OperationsRevenue:Rates & Annual ChargesUser Charges & FeesInterest & Investment RevenueOther RevenuesGrants & Contributions provided for Operating Purposes

Grants & Contributions provided for Capital Purposes

Other Income:Net gains from the disposal of assets

Total Income from Continuing Operations

Expenses from Continuing OperationsEmployee Benefits & On-CostsBorrowing CostsMaterials & ContractsDepreciation & AmortisationOther Expenses

Total Expenses from Continuing Operations

Net Operating Result for the Year

Net Operating Result for the year before Grants and

Contributions provided for Capital Purposes

Original Budget as approved by Council - refer Note 16

Budget (1)

3e,f

7,342

4e

4c

4a

4d

4b

2,295 4,704 5,147

4,496 4,472 3d

3c

5,740

39,434 7,068

38,514 6,778

39,113

2011

1,526

5,216

7,313

5,056 4,935

599

3b

Notes

3a

3e,f

5

(1)

1,848

(3,368)

63,758

26,053

14,693 217

61,910

8,936 12,011 11,435

60,245

1,143

7,476

563

6,779

459

- 15,888

7,720 8,773

64,676

24,953

57,334

8,992 14,552

Actual 2010

Actual 2011

56

6,333

178

67,721

25,210

This Statement should be read in conjunction with the accompanying Notes. page 4



Statement of Comprehensive Income for the financial year ended 30 June 2011

$ '000

Net Operating Result for the year (as per Income statement)

Other Comprehensive IncomeGain (loss) on revaluation of I,PP&EOther Movements in Equity for I,PP&E

Total Other Comprehensive Income for the year

Total Comprehensive Income for the Year

Total Comprehensive Income attributable to Council

7,342

Actual

32,019

20102011Notes

20b (ii)

7,476

33,392

20b (ii)

40,868

40,868

1,373 - 86,324

93,666

93,666

86,324

Actual




Balance Sheet as at 30 June 2011

$ '000

ASSETSCurrent AssetsCash & Cash EquivalentsInvestmentsReceivablesInventoriesOtherTotal Current Assets

Non-Current AssetsInvestmentsReceivablesInfrastructure, Property, Plant & EquipmentInvestment PropertyIntangible AssetsTotal Non-Current Assets

TOTAL ASSETS

LIABILITIESCurrent LiabilitiesPayablesBorrowingsProvisionsTotal Current Liabilities

Non-Current LiabilitiesBorrowingsProvisionsTotal Non-Current Liabilities

TOTAL LIABILITIES

Net Assets

EQUITYRetained EarningsRevaluation ReservesCouncil Equity InterestMinority Equity Interest

Total Equity

10

569,066

20 361,641

609,934

609,934

22,034

169

368,253

-

207,425 241,681

17,411

569,066 -

569,066 609,934

20

4,739

10

7

8

8

28,546

6,022

646

10 500 7,884

9,957 13,083 106

10 239 4,500

17,242

169 -

586,477

9,106

8,136 -

17,295

142

299 539,338

6,000

14

32,794

257

Actual

3,902 25,207

2011

2,827

Actual 2010

18,953

Notes

6a

6b

3,191

352

4,000

718

10 8,911

631,968

553,683 603,422 131

7

583,934

98

6b

9

25

Actual 2009

7,617 17,941

9,300

384,181

29,412

3,007 129

226

15,698 -

12,412 -

8,209 20,621

161

438,817

409,405

-

20,782

418,035

418,035

296,934 121,101 418,035

-

161




Statement of Changes in Equity for the financial year ended 30 June 2011

$ '000

Opening Balance (as per Last Year's Audited Accounts)

a. Correction of Prior Period Errors

b. Changes in Accounting Policies (prior year effects)

Revised Opening Balance (as at 1/7/10)

c. Net Operating Result for the Year

d. Other Comprehensive Income

- Revaluations : IPP&E Asset Revaluation Rsve

- Other Movements - Adj. Accum Depn I,PP&E

Other Comprehensive Income

Total Comprehensive Income (c&d)

Equity - Balance at end of the reporting period

$ '000

Opening Balance (as per Last Year's Audited Accounts)


b. Changes in Accounting Policies (prior year effects)

Revised Opening Balance (as at 1/7/09)

c. Net Operating Result for the Year

d. Other Comprehensive Income

- Revaluations : IPP&E Asset Revaluation Rsve

Other Comprehensive Income

Total Comprehensive Income (c&d)

f. Transfers between Equity

Equity - Balance at end of the reporting period

475,400

86,324 -

7,342

93,666

2011

- 20b (ii)

7,226

Notes EarningsTotal

-

207,425

32,019

-

7,342

Retained

296,934

86,324

121,101

(Refer 20b)

Reserves

-

-

2010121,101

-

86,324

48,394

20 (d)

354,299

6,612

20a (864)

368,253

(864)

361,641

34,256

34,256

20 (c)

7,476

345,444

361,641

8,971 20 (d)

207,425

- 20b (ii)

8,971

20 (c)

-

7,342

-

33,392

Equity Minority

569,066

Interest

418,035

569,066

7,342

475,400

EquityNotes Earnings

241,681

2,237

Retained Reserves

32,019

552,869

7,226

Interest

Interest

Council

-

-

-

-

-

-

86,324

93,666

8,971

86,324

48,394

86,324

207,425

-

-

-

-

7,476

32,019 -

- 40,868

-

-

-

8,971

569,066

40,868

1,373

8,971

-

-

-

569,066

-

Minority

Equity(Refer 20b)

33,392

418,035

-

Council

7,226

552,869

1,373

609,934

Equity

7,476

86,324

Interest

Total

8,971

48,394

-

-

-

609,934




Statement of Cash Flows for the financial year ended 30 June 2011

$ '000

Cash Flows from Operating ActivitiesReceipts:

Rates & Annual ChargesUser Charges & FeesInvestment & Interest Revenue ReceivedGrants & ContributionsOtherPayments:

Employee Benefits & On-CostsMaterials & ContractsBorrowing CostsOther

Net Cash provided (or used in) Operating Activities

Cash Flows from Investing ActivitiesReceipts:

Sale of Investment SecuritiesSale of Infrastructure, Property, Plant & EquipmentPayments:

Purchase of Investment SecuritiesPurchase of Investment PropertyPurchase of Infrastructure, Property, Plant & Equipment

Net Cash provided (or used in) Investing Activities

Cash Flows from Financing ActivitiesReceipts:

Proceeds from Borrowings & AdvancesPayments:

Repayment of Borrowings & Advances

Net Cash Flow provided (used in) Financing Activities

Net Increase/(Decrease) in Cash & Cash Equivalents

plus: Cash & Cash Equivalents - beginning of year

Cash & Cash Equivalents - end of the year

Additional Information:

plus: Investments on hand - end of year

Total Cash, Cash Equivalents & Investments

Please refer to Note 11 for additional cash flow information.

(2,951) (36,600)

27,780

24,953

(17,075)

5,000

2,827

(134)

29,207

33,109

3,902

-

-

7,617

-

3,902

(3,715) (1,075)

5,000

-

11a

(15,154)

Budget

39,113

10,151

2011

7,313 1,526

5,056

10,188

760

(26,050) (14,693)

(217)

11a5,000

-

5,317

5,000

- (2,860)

(15,505)

5,500

(183)

(16,031)

(20,997) (25,173)

(12,011)

948

(12,976)

(22,002)

11b 11,000

11,768

-

12,316

20,311 1,072

42,401

- (15,492)

2011

12,520 9,826

38,340

Notes 2010Actual

7,598 39,500

3,238

(25,152)

Actual

7,050 2,083

6b

(15,780)

(25,502)

7,612 7,349

(16,898)




Notes to the Financial Statements for the financial year ended 30 June 2011

Contents of the Notes accompanying the Financial Statements

Details

Summary of Significant Accounting PoliciesCouncil Functions / Activities - Financial InformationCouncil Functions / Activities - Component DescriptionsIncome from Continuing OperationsExpenses from Continuing OperationsGains or Losses from the Disposal of AssetsCash & Cash Equivalent AssetsInvestment SecuritiesRestricted Cash, Cash Equivalents & Investments - DetailsReceivablesInventories & Other AssetsInfrastructure, Property, Plant & EquipmentExternally Restricted Infrastructure, Property, Plant & EquipmentInfrastructure, Property, Plant & Equipment - Current Year ImpairmentsPayables, Borrowings & ProvisionsDescription of (& movements in) ProvisionsStatement of Cash Flows - Additional InformationCommitments for ExpenditureStatements of Performance Measures: - Local Government Industry Indicators (Consolidated)

- Local Government Industry Graphs (Consolidated)

Investment PropertiesFinancial Risk ManagementMaterial Budget VariationsStatement of Developer ContributionsContingencies and Other Liabilities/Assets not recognisedControlled Entities, Associated Entities & Interests in Joint VenturesEquity - Retained Earnings and Revaluation Reserves

Financial Result & Financial Position by Fund"Held for Sale" Non Current Assets & Disposal GroupsEvents occurring after Balance Sheet dateDiscontinued OperationsIntangible AssetsReinstatement, Rehabilitation & Restoration Liabilities

Additional Council Disclosures

Council Information & Contact Details

n/a - not applicable

26

6(c)

9(c)

21

24

Page

1

19

15

16

11

2(a)

3

2(b)

6(b)

45 n/a

47

6(a)

5

42

37

Note

22

14

10(a)

10(b)

17

18

4

10262728

7

8

9(a)

9(b)

27

12

13a

20

25

23

53

50

33

383840

73

72 n/a

434445

46

71 n/a

72 n/a

55

66 n/a

48

65

56

54

72

60

71

63

71 n/a

67

page 9


Hurstville City Council Notes to the Financial Statements for the financial year ended 30 June 2011

Note 1. Summary of Significant Accounting Policies

page 10

The principal accounting policies adopted by Council in the preparation of these financial statements are set out below in order to assist in its general understanding. Under Australian Accounting Standards (AASB's), accounting policies are defined as those specific principles, bases, conventions, rules and practices applied by a reporting entity (in this case Council) in preparing and presenting its financial statements. (a) Basis of preparation (i) Background These financial statements are general purpose financial statements which have been prepared in accordance with; Australian Accounting Standards, Other authoritative pronouncements of the

Australian Accounting Standards Board,

Urgent Issues Group Interpretations, the Local Government Act (1993) and Regulation,

and the Local Government Code of Accounting

Practice and Financial Reporting. (ii) Compliance with International Financial Reporting Standards (IFRSs) Because Australian Accounting Standards (AASB's) are sector neutral, some standards either:

(a) have local Australian content and prescription that is specific to the Not-For-Profit sector (including Local Government) which are not in compliance with IFRS’s, or

(b) specifically exclude application by Not for Profit entities.

Accordingly in preparing these financial statements and accompanying notes, Council has been unable to comply fully with International Accounting Standards, but has complied fully with Australian Accounting Standards.

Under the Local Government Act (LGA), Regulations and Local Government Code of Accounting Practice & Financial Reporting, it should be noted that Councils in NSW only have a requirement to comply with Australian Accounting Standards. (iii) Basis of Accounting These financial statements have been prepared under the historical cost convention except for (i) financial assets and liabilities at fair value through profit or loss, available-for-sale financial assets and investment properties which are all valued at fair value, (ii) the write down of any Asset on the basis of Impairment (if warranted) and (iii) certain classes of Infrastructure, property, plant & equipment that are accounted for at fair valuation. The accrual basis of accounting has also been applied in their preparation. (iv) Changes in Accounting Policies Council’s accounting policies have been consistently applied to all the years presented, unless otherwise stated. Unless otherwise stated, there have also been no changes in accounting policies when compared with previous financial statements. (v) Critical Accounting Estimates The preparation of these financial statements requires the use of certain critical accounting estimates (in conformity with AASB's). It also requires Council management to exercise their judgement in the process of applying Council’s accounting policies. (b) Revenue recognition Council recognises revenue when the amount of revenue can be reliably measured, it is probable that future economic benefits will flow to the entity and specific criteria have been met for each of the Council’s activities as described below. Council bases any estimates on historical results, taking into consideration the type of customer, the type of transaction and the specifics of each arrangement.



Note 1. Summary of Significant Accounting Policies (continued)

page 11

Revenue is measured at the fair value of the consideration received or receivable. Revenue is measured on major income categories as follows: Rates, Annual Charges, Grants and Contributions Rates, annual charges, grants and contributions (including developer contributions) are recognised as revenues when the Council obtains control over the assets comprising these receipts. Control over assets acquired from rates and annual charges is obtained at the commencement of the rating year as it is an enforceable debt linked to the rateable property or, where earlier, upon receipt of the rates. A provision for the impairment on rates receivables has not been established as unpaid rates represent a charge against the rateable property that will be recovered when the property is next sold. Control over granted assets is normally obtained upon their receipt (or acquittal) or upon earlier notification that a grant has been secured, and is valued at their fair value at the date of transfer. Revenue from Contributions is recognised when the Council either obtains control of the contribution or the right to receive it, (i) it is probable that the economic benefits comprising the contribution will flow to the Council and (ii) the amount of the contribution can be measured reliably. Where grants or contributions recognised as revenues during the financial year were obtained on condition that they be expended in a particular manner or used over a particular period and those conditions were undischarged at balance date, the unused grant or contribution is disclosed in Note 3(g). Note 3(g) also discloses the amount of unused grant or contribution from prior years that was expended on Council’s operations during the current year. The Council has obligations to provide facilities from contribution revenues levied on developers under the provisions of S94 of the EPA Act 1979.

Whilst Council generally incorporates these amounts as part of a Development Consents Order, such developer contributions are only recognised as income upon their physical receipt by Council, due to the possibility that individual Development Consents may not be acted upon by the applicant and accordingly would not be payable to Council. Developer contributions may only be expended for the purposes for which the contributions were required but the Council may apply contributions according to the priorities established in work schedules. A detailed Note relating to developer contributions can be found at Note 17. User Charges, Fees and Other Income User charges, fees and other income (including parking fees and fines) are recognised as revenue when the service has been provided, the payment is received, or when the penalty has been applied, whichever first occurs. A provision for the impairment of these receivables is recognised when collection in full is no longer probable. A liability is recognised in respect of revenue that is reciprocal in nature to the extent that the requisite service has not been provided as at balance date. Sale of Infrastructure, Property, Plant and Equipment The profit or loss on sale of an asset is determined when control of the asset has irrevocably passed to the buyer. Interest and Rents Rents are recognised as revenue on a proportional basis when the payment is due, the value of the payment is notified, or the payment is received, whichever first occurs. Interest Income from Cash & Investments is accounted for using the Effective Interest method in accordance with AASB 139.




page 12

(c) Principles of Consolidation These financial statements incorporate (i) the assets and liabilities of Council and any Entities (or operations) that it controls (as at 30/6/11) and (ii) all the related operating results (for the financial year ended the 30th June 2011). The financial statements also include Council’s share of the assets, liabilities, income and expenses of any Jointly Controlled Operations under the appropriate headings. In the process of reporting on Council’s activities as a single unit, all inter-entity year end balances and reporting period transactions have been eliminated in full between Council and its controlled entities. (i) The Consolidated Fund In accordance with the provisions of Section 409(1) of the LGA 1993, all money and property received by Council is held in the Council’s Consolidated Fund unless it is required to be held in the Council’s Trust Fund. The Consolidated Fund and other entities through which the Council controls resources to carry on its functions have been included in the financial statements forming part of this report. The following entities have been included as part of the Consolidated Fund: General Purpose Operations (ii) The Trust Fund In accordance with the provisions of Section 411 of the Local Government Act 1993 (as amended), a separate and distinct Trust Fund is maintained to account for all money and property received by the Council in trust which must be applied only for the purposes of or in accordance with the trusts relating to those monies. Trust monies and property subject to Council’s control have been included in these statements. Trust monies and property held by Council but not subject to the control of Council, have been excluded from these statements.

A separate statement of monies held in the Trust Fund is available for inspection at the Council office by any person free of charge. (iii) Joint Ventures Council has no interest in any Joint Venture Entities, Assets or Operations. (iv) Associated Entities Council currently does not have any Associated Entities. (v) County Councils Council is not a member of any County Councils. (d) Leases All Leases entered into by Council are reviewed and classified on inception date as either a Finance Lease or an Operating Lease. Finance Leases Leases of property, plant and equipment where the Council has substantially all the risks and rewards of ownership are classified as finance leases. Finance leases are capitalised at the lease’s inception at the lower of the fair value of the leased property and the present value of the minimum lease payments. The corresponding rental obligations, net of finance charges, are included in borrowings. Each lease payment is allocated between the liability outstanding and the recognition of a finance charge. The interest element of the finance charge is costed to the income statement over the lease period so as to produce a constant periodic rate of interest on the remaining balance of the liability for each period. Property, plant and equipment acquired under finance leases is depreciated over the shorter of each leased asset’s useful life and the lease term.




page 13

Operating Leases Leases in which a significant portion of the risks and rewards of ownership are retained by the lessor are classified as operating leases. Payments made under operating leases (net of any incentives received from the lessor) are charged to the income statement on a straight-line basis over the period of the lease. Lease income from operating leases is recognised in income on a straight-line basis over the lease term. (e) Cash and Cash Equivalents Cash and cash equivalents includes; cash on hand,

deposits held at call with financial institutions,

other short-term, highly liquid investments with original maturities of three months or less that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value, and

bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities on the balance sheet but are incorporated into Cash & Cash Equivalents for presentation of the Cash Flow Statement. (f) Investments and Other Financial Assets Council (in accordance with AASB 139) classifies each of its investments into one of the following categories for measurement purposes: financial assets at fair value through profit or

loss, loans and receivables, held-to-maturity investments, and available-for-sale financial assets.

Each classification depends on the purpose/intention for which the investment was acquired & at the time it was acquired. Management determines each Investment classification at the time of initial recognition and re-evaluates this designation at each reporting date. (i) Financial assets at fair value through profit or loss Financial assets at fair value through profit or loss include financial assets that are “held for trading”. A financial asset is classified in the “held for trading” category if it is acquired principally for the purpose of selling in the short term. Derivatives are classified as held for trading unless they are designated as hedges. Assets in this category are primarily classified as current assets as they are primarily held for trading &/or are expected to be realised within 12 months of the balance sheet date. (ii) Loans and receivables Loans and receivables are non derivative financial assets with fixed or determinable payments that are not quoted in an active market. They arise when the Council provides money, goods or services directly to a debtor with no intention (or in some cases ability) of selling the resulting receivable. They are included in current assets, except for those with maturities greater than 12 months after the balance sheet date which are classified as non-current assets. (iii) Held-to-maturity investments Held-to-maturity investments are non-derivative financial assets with fixed or determinable payments and fixed maturities that the Council’s management has the positive intention and ability to hold to maturity. In contrast to the “Loans & Receivables” classification, these investments are generally quoted in an active market.




page 14

Held-to-maturity financial assets are included in non-current assets, except for those with maturities less than 12 months from the reporting date, which are classified as current assets. (iv) Available-for-sale financial assets Available-for-sale financial assets are non-derivatives that are either designated in this category or not classified in any of the other categories. Investments must be designated as available-for-sale if they do not have fixed maturities and fixed or determinable payments and management intends to hold them for the medium to long term. Accordingly, this classification principally comprises marketable equity securities, but can include all types of financial assets that could otherwise be classified in one of the other investment categories. They are generally included in non-current assets unless management intends to dispose of the investment within 12 months of the balance sheet date or the term to maturity from the reporting date is less than 12 months. Financial Assets – Reclassification Council may choose to reclassify a non-derivative trading financial asset out of the held-for-trading category if the financial asset is no longer held for the purpose of selling it in the near term. Financial assets other than loans and receivables are permitted to be reclassified out of the held-for-trading category only in rare circumstances arising from a single event that is unusual and highly unlikely to recur in the near term. Council may also choose to reclassify financial assets that would meet the definition of loans and receivables out of the held-for-trading or available-for-sale categories if it has the intention and ability to hold these financial assets for the foreseeable future or until maturity at the date of reclassification. Reclassifications are made at fair value as of the reclassification date. Fair value becomes the new cost or amortised cost as applicable, and no reversals of fair value gains or losses recorded before reclassification date are subsequently made.

Effective interest rates for financial assets reclassified to loans and receivables and held-to-maturity categories are determined at the reclassification date. Further increases in estimates of cash flows adjust effective interest rates prospectively. General Accounting & Measurement of Financial Instruments: (i) Initial Recognition Investments are initially recognised (and measured) at fair value, plus in the case of investments not at “fair value through profit or loss”, directly attributable transactions costs Purchases and sales of investments are recognised on trade-date - the date on which the Council commits to purchase or sell the asset. Financial assets are derecognised when the rights to receive cash flows from the financial assets have expired or have been transferred and the Council has transferred substantially all the risks and rewards of ownership. (ii) Subsequent Measurement Available-for-sale financial assets and financial assets at fair value through profit and loss are subsequently carried at fair value. Loans and receivables and held-to-maturity investments are carried at amortised cost using the effective interest method. Realised and unrealised gains and losses arising from changes in the fair value of the financial assets classified as “fair value through profit or loss” category are included in the income statement in the period in which they arise. Unrealised gains and losses arising from changes in the fair value of non monetary securities classified as "available-for-sale" are recognised in equity in the available-for-sale investments revaluation reserve. When securities classified as "available-for-sale" are sold or impaired, the accumulated fair value adjustments are included in the income statement as gains and losses from investment securities.




page 15

Impairment Council assesses at each balance date whether there is objective evidence that a financial asset or group of financial assets is impaired. In the case of equity securities classified as available-for-sale, a significant or prolonged decline in the fair value of a security below its cost is considered in determining whether the security is impaired. If any such evidence exists for available-for-sale financial assets, the cumulative loss - measured as the difference between the acquisition cost and the current fair value, less any impairment loss on that financial asset previously recognised in profit and loss - is removed from equity and recognised in the income statement. Impairment losses recognised in the income statement on equity instruments are not reversed through the income statement. (iii) Types of Investments Council has an approved Investment Policy in order to undertake its investment of money in accordance with (and to comply with) Section 625 of the Local Government Act and S212 of the LG (General) Regulation 2005. Investments are placed and managed in accordance with the Policy and having particular regard to authorised investments prescribed under the Ministerial Local Government Investment Order. Council maintains its investment Policy in compliance with the Act and ensures that it or its representatives exercise care, diligence and skill that a prudent person would exercise in investing Council funds. Council amended its policy following revisions to the Ministerial Local Government Investment Order arising from the Cole Inquiry recommendations. Certain investments that Council holds are no longer prescribed (eg. managed funds, CDOs, and equity linked notes), however they have been retained under grandfathering provisions of the Order. These will be disposed of when most financially advantageous to Council.

(g) Fair value estimation The fair value of financial assets and financial liabilities must be estimated for recognition and measurement or for disclosure purposes. The fair value of financial instruments traded in active markets is based on quoted market prices at the balance sheet date. The fair value of financial instruments that are not traded in an active market is determined using valuation techniques. Council uses a variety of methods and makes assumptions that are based on market conditions existing at each balance date. Quoted market prices or dealer quotes for similar instruments are used for long-term debt instruments held. If the market for a financial asset is not active (and for unlisted securities), the Council establishes fair value by using valuation techniques. These include reference to the fair values of recent arm’s length transactions, involving the same instruments or other instruments that are substantially the same, discounted cash flow analysis, and option pricing models refined to reflect the issuer’s specific circumstances. The nominal value less estimated credit adjustments of trade receivables and payables are assumed to approximate their fair values. The fair value of financial liabilities for disclosure purposes is estimated by discounting the future contractual cash flows at the current market interest rate that is available to the Council for similar financial instruments. (h) Receivables Receivables are initially recognised at fair value and subsequently measured at amortised cost, less any provision for impairment. Receivables (excluding Rates & Annual Charges) are generally due for settlement no more than 30 days from the date of recognition.




page 16

The collectibility of receivables is reviewed on an ongoing basis. Debts which are known to be uncollectible are written off in accordance with Council’s policy. A provision for impairment (ie. an allowance account) relating to receivables is established when there is objective evidence that the Council will not be able to collect all amounts due according to the original terms of each receivable. The amount of the provision is the difference between the asset’s carrying amount and the present value of estimated future cash flows, discounted at the effective interest rate. Impairment losses are recognised in the Income Statement within other expenses. When a receivable for which an impairment allowance had been recognised becomes uncollectible in a subsequent period, it is written off against the allowance account. Subsequent recoveries of amounts previously written off are credited against other expenses in the income statement. (i) Inventories Raw Materials and Stores, Work in Progress and Finished Goods Raw materials and stores, work in progress and finished goods in respect of business undertakings are all stated at the lower of cost and net realisable value. Cost comprises direct materials, direct labour and an appropriate proportion of variable and fixed overhead expenditure, the latter being allocated on the basis of normal operating capacity. Costs are assigned to individual items of inventory on the basis of weighted average costs. Net realisable value is the estimated selling price in the ordinary course of business less the estimated costs of completion and the estimated costs necessary to make the sale.

Inventories held in respect of non-business undertakings have been valued at cost subject to adjustment for loss of service potential. Land Held for Resale/Capitalisation of Borrowing Costs Land held for resale is stated at the lower of cost and net realisable value. Cost is assigned by specific identification and includes the cost of acquisition, and development and borrowing costs during development. When development is completed borrowing costs and other holding charges are expensed as incurred. Borrowing costs included in the cost of land held for resale are those costs that would have been avoided if the expenditure on the acquisition and development of the land had not been made. Borrowing costs incurred while active development is interrupted for extended periods are recognised as expenses. (j) Infrastructure, Property, Plant and Equipment (I,PP&E) Acquisition of assets Council’s non current assets have been progressively revalued to fair value in accordance with a staged implementation as advised by the Division of Local Government. At balance date, the following classes of I,PP&E were stated at their Fair Value; - Investment Properties – refer Note 1(p), - Operational Land (External Valuation)

- Buildings – Specialised/Non Specialised

(External Valuation) - Plant and Equipment

(as approximated by depreciated historical cost)

- Roads Assets incl. roads, bridges & footpaths (External Valuation)




page 17

- Drainage Assets (External Valuation)

- Community Land (VG Determination if possible otherwise External Valuation)

- Land Improvements

(External Valuation)

- Other Structures (External Valuation)

- Other Assets (as approximated by depreciated historical cost)

Initial Recognition On initial recognition, an assets cost is measured at its fair value, plus all expenditure that is directly attributable to the acquisition. Where settlement of any part of an asset’s cash consideration is deferred, the amounts payable in the future are discounted to their present value as at the date of recognition (ie. date of exchange) of the asset to arrive at fair value. The discount rate used is the Council’s incremental borrowing rate, being the rate at which a similar borrowing could be obtained from an independent financier under comparable terms and conditions. Where infrastructure, property, plant and equipment assets are acquired for no cost or for an amount other than cost, the assets are recognised in the financial statements at their fair value at acquisition date - being the amount that the asset could have been exchanged between knowledgeable willing parties in an arm’s length transaction. Subsequent costs Subsequent costs are included in the asset’s carrying amount or recognised as a separate asset, as appropriate, only when it is probable that future economic benefits associated with the item will flow to Council and the cost of the item can be measured reliably. All other repairs and maintenance are charged to the income statement during the financial period in which they are incurred.

Asset Revaluations (including Indexation) In accounting for Asset Revaluations relating to Infrastructure, Property, Plant & Equipment: Increases in the carrying amounts arising on

revaluation are credited to the asset revaluation reserve.

To the extent that the increase reverses a

decrease previously recognised via the profit or loss, then increase is first recognised in profit or loss.

Decreases that reverse previous increases of the

same asset are first charged against revaluation reserves directly in equity to the extent of the remaining reserve attributable to the asset, with all other decreases charged to the Income statement.

For all other assets, Council assesses at each reporting date whether there is any indication that a revalued asset’s carrying amount may differ materially from that which would be determined if the asset were revalued at the reporting date. If any such indication exists, Council determines the asset’s fair value and revalues the asset to that amount. Full revaluations are undertaken for all assets on a 5 year cycle. During the 2010/11 Financial Year Council revalued the following assets using an external registered valuer:

- Land – Community - Land – Operational - Land Improvements – Depreciable - Land Improvements – Non-Depreciable - Other Structures - Investment Properties - Traffic Management Devices

- Land – Crown - Cared and Controlled (External valuer or Valuer General valuation).

The following asset classes were revalued using internal resources improved information on prior year revaluations:

- Stormwater Drainage - Transport Infrastructure




page 18

Capitalisation Thresholds Items of infrastructure, property, plant and equipment are not capitalised unless their cost of acquisition exceeds the following; Land - council land 100% Capitalised - open space 100% Capitalised - land under roads (purchases after 30/6/08) 100% Capitalised Plant & Equipment Office Furniture > $1,000 Office Equipment > $1,000 Other Plant &Equipment > $1,000 Buildings & Land Improvements Park Furniture & Equipment > $1,000 Building - construction/extensions 100% Capitalised - renovations > $1,000 Other Structures > $1,000 Stormwater Assets Drains & Culverts 100% Capitalised Other 100% Capitalised Transport Assets Road construction & reconstruction 100% Capitalised Reseal/Re-sheet & major repairs: 100% Capitalised Bridge construction & reconstruction 100% Capitalised Depreciation Depreciation on Council's infrastructure, property, plant and equipment assets is calculated using the straight line method in order to allocate an assets cost (net of residual values) over its estimated useful life. Land is not depreciated. Estimated useful lives for Council's I,PP&E include: Plant & Equipment - Office Equipment 3 to 10 years - Office furniture 10 to 20 years - Vehicles 5 to 8 years - Heavy Plant/Road Making equip. 5 to 8 years - Other plant and equipment 5 to 15 years

Other Equipment - Playground equipment 10 years - Benches, seats etc 10 years Buildings - Buildings 0 to 60 years remaining useful life as per independent valuation 30/06/08 Stormwater Drainage - Drains 80 years - Culverts 80 years Transportation Assets - Sealed Roads : Surface 50 to 100 years - Sealed Roads : Structure 50 to 100 years - Bridge : Concrete 100 years - Kerb, Gutter & Paths 50 years All asset residual values and useful lives are reviewed and adjusted (where appropriate), at each balance sheet date. An asset’s carrying amount is written down immediately to its recoverable amount if the asset’s carrying amount is greater than its estimated recoverable amount – refer Note 1(s) on Asset Impairment. Disposal and De-recognition An item of property, plant and equipment is derecognised upon disposal or when no further future economic benefits are expected from its use or disposal. Any gain or loss arising on derecognition of the asset (calculated as the difference between the net disposal proceeds and the carrying amount of the asset) is included in Council’s Income Statement in the year the asset is derecognised. (k) Land Land (other than Land under Roads) is in accordance with Part 2 of Chapter 6 of the Local Government Act (1993) classified as either Operational or Community.




page 19

This classification of Land is disclosed in Note 9(a). (l) Land under roads Land under roads is land under roadways and road reserves including land under footpaths, nature strips and median strips. Council has elected not to recognise land under roads acquired before 1 July 2008 in accordance with AASB 1051. Land under roads acquired after 1 July 2008 is recognised in accordance with AASB 116 – Property, Plant and Equipment. (m) Intangible Assets IT Development and Software Costs incurred in developing products or systems and costs incurred in acquiring software and licenses that will contribute to future period financial benefits through revenue generation and/or cost reduction are capitalised to software and systems. Costs capitalised include external direct costs of materials and service, direct payroll and payroll related costs of employees’ time spent on the project. Amortisation is calculated on a straight line bases over periods generally ranging from 3 to 5 years. IT development costs include only those costs directly attributable to the development phase and are only recognised following completion of technical feasibility and where Council has an intention and ability to use the asset. (n) Crown Reserves Crown Reserves under Council’s care and control are recognised as assets of the Council. While ownership of the reserves remains with the Crown, Council retains operational control of the reserves and is responsible for their maintenance and use in accordance with the specific purposes to which the reserves are dedicated.

Improvements on Crown Reserves are also recorded as assets, while maintenance costs incurred by Council and revenues relating the reserves are recognised within Council’s Income Statement. Representations are currently being sought across State and Local Government to develop a consistent accounting treatment for Crown Reserves across both tiers of government. Council recognised Crown Land for the first time in accordance with the Local Government Code of Accounting. The NSW Valuer General valuations were primarily used to represent crown land fair values. When NSW Valuer General valuations were unavailable an external registered valuer was used. (o) Rural Fire Service assets Under section 119 of the Rural Fires Act 1997, “all fire fighting equipment purchased or constructed wholly or from money to the credit of the Fund is to be vested in the council of the area for or on behalf of which the fire fighting equipment has been purchased or constructed”. At present, the accounting for such fire fighting equipment is not treated in a consistent manner across all Councils. Until such time as discussions on this matter have concluded and the legislation changed, Council will continue to account for these assets as it has been doing in previous years, which is to incorporate the assets, their values and depreciation charges within these financial statements. (p) Investment property Investment property comprises land &/or buildings that are principally held for long-term rental yields, capital gains or both that is not occupied by Council. Investment property is carried at fair value, representing an open-market value determined annually by external valuers. Annual changes in the fair value of Investment Properties are recorded in the Income Statement as part of “Other Income”.




page 20

Full revaluations are carried out every year The last full revaluation for Council’s Investment Properties was dated 30/06/11. (q) Provisions for close down, restoration and for environmental clean up costs – including Tips and Quarries As Council does not own any Tips, Quarries etc it currently does not have any provisions for Close down, restoration or remediation costs. (r) Non-Current Assets (or Disposal Groups) “Held for Sale” & Discontinued Operations Non-current assets (or disposal groups) are classified as held for sale and stated at the lower of either (i) their carrying amount and (ii) fair value less costs to sell, if their carrying amount will be recovered principally through a sale transaction rather than through continuing use. The exception to this is plant and motor vehicles which are turned over on a regular basis. Plant and motor vehicles are retained in Non Current Assets under the classification of Infrastructure, Property, Plant and Equipment - unless the assets are to be traded in after 30 June and the replacement assets were already purchased and accounted for as at 30 June. For any assets or disposal groups classified as Non-Current Assets “held for sale”, an impairment loss is recognised at any time when the assets carrying value is greater than its fair value less costs to sell. Non-current assets “held for sale” are not depreciated or amortised while they are classified as “held for sale”. Non-current assets classified as “held for sale” are presented separately from the other assets in the balance sheet. A Discontinued Operation is a component of the entity that has been disposed of or is classified as “held for sale” and that represents a separate major line of business or geographical area of operations, is part of a single co-ordinated plan to dispose of

such a line of business or area of operations, or is a subsidiary acquired exclusively with a view to resale. The results of discontinued operations are presented separately on the face of the income statement. (s) Impairment of assets All Council's I,PP&E is subject to an annual assessment of impairment. Assets that are subject to amortisation are reviewed for impairment whenever events or changes in circumstances indicate that the carrying amount may not be recoverable. An impairment loss is recognised for the amount by which the asset’s carrying amount exceeds its recoverable amount. The recoverable amount is the higher of an asset’s fair value less costs to sell and value in use. For non-cash generating assets of Council such as roads, drains, public buildings etc - value in use is represented by the “deprival value” of the asset which is approximated as its written down replacement cost. Other assets are tested for impairment whenever events or changes in circumstances indicate that the carrying amount may not be recoverable. Goodwill & other Intangible Assets that have an indefinite useful life and are not subject to amortisation are tested annually for impairment. (t) Payables These amounts represent liabilities and include goods and services provided to the Council prior to the end of financial year which are unpaid. The amounts for goods and services are unsecured and are usually paid within 30 days of recognition. (u) Borrowings Borrowings are initially recognised at fair value, net of transaction costs incurred.




page 21

Borrowings are subsequently measured at amortised cost. Amortisation results in any difference between the proceeds (net of transaction costs) and the redemption amount being recognised in the Income Statement over the period of the borrowings using the effective interest method. Borrowings are removed from the balance sheet when the obligation specified in the contract is discharged, cancelled or expired. Borrowings are classified as current liabilities unless the Council has an unconditional right to defer settlement of the liability for at least 12 months after the balance sheet date. (v) Borrowing costs Borrowing costs are expensed. (w) Provisions Provisions for legal claims, service warranties and other like liabilities are recognised when: Council has a present legal or constructive

obligation as a result of past events; it is more likely than not that an outflow of

resources will be required to settle the obligation; and

the amount has been reliably estimated. Provisions are not recognised for future operating losses. Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement is determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one item included in the same class of obligations may be small. Provisions are measured at the present value of management’s best estimate of the expenditure required to settle the present obligation at the reporting date.

The discount rate used to determine the present value reflects current market assessments of the time value of money and the risks specific to the liability. The increase in the provision due to the passage of time is recognised as interest expense. (x) Employee benefits (i) Short Term Obligations Short term employee benefit obligations include liabilities for wages and salaries (including non-monetary benefits), annual leave and vesting sick leave expected to be settled within the 12 months after the reporting period. Leave liabilities are recognised in the provision for employee benefits in respect of employees’ services up to the reporting date with other short term employee benefit obligations disclosed under payables. These provisions are measured at the amounts expected to be paid when the liabilities are settled. Liabilities for non vesting sick leave are recognised at the time when the leave is taken and measured at the rates paid or payable, and accordingly no Liability has been recognised in these reports. Wages & salaries, annual leave and vesting sick leave are all classified as Current Liabilities. (ii) Other Long Term Obligations The liability for all long service and annual leave (which is not expected to be settled within the 12 months after the reporting period) are recognised in the provision for employee benefits in respect of services provided by employees up to the reporting date. These liabilities are measured at the present value of the expected future payments to be made using the projected unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service.




page 22

Expected future payments are discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Due to the nature of when and how Long Service Leave can be taken, all Long Service Leave for employees with 4 or more years of service has been classified as Current, as it has been deemed that Council does not have the unconditional right to defer settlement beyond 12 months – even though it is not anticipated that all employees with more than 4 years service (as at reporting date) will apply for and take their leave entitlements in the next 12 months. (iii) Retirement benefit obligations All employees of the Council are entitled to benefits on retirement, disability or death. Council contributes to various defined benefit plans and defined contribution plans on behalf of its employees. Defined Benefit Plans A liability or asset in respect of defined benefit superannuation plans would ordinarily be recognised in the balance sheet, and measured as the present value of the defined benefit obligation at the reporting date plus unrecognised actuarial gains (less unrecognised actuarial losses) less the fair value of the superannuation fund’s assets at that date and any unrecognised past service cost. The present value of the defined benefit obligation is based on expected future payments which arise from membership of the fund to the reporting date, calculated annually by independent actuaries using the projected unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. However, when this information is not reliably available, Council can account for its obligations to defined benefit plans on the same basis as its obligations to defined contribution plans – i.e. as an expense when they become payable. Council is party to an Industry Defined Benefit Plan under the Local Government Superannuation

Scheme, named the “Local Government Superannuation Scheme – Pool B” This Scheme has been deemed to be a “multi employer fund” for the purposes of AASB 119. Sufficient information is not available to account for the Scheme as a defined benefit plan (in accordance with AASB 119) because the assets to the scheme are pooled together for all Councils. Accordingly, Council’s contributions to the scheme for the current reporting year have been recognised as an expense and disclosed as part of Superannuation Expenses at Note 4(a). The Local Government Superannuation Scheme has advised member councils that, as a result of the global financial crisis, it has a significant deficiency of assets over liabilities, Hurstville Council’s share is estimated to be $2,242,761 at 30 June 2011. As a result, they have asked for significant increases in future contributions to recover that deficiency. Council’s share of that deficiency cannot be accurately calculated as the Scheme is a mutual arrangement where assets and liabilities are pooled together for all member councils. For this reason, no liability for the deficiency has been recognised in these financial statements. Council has, however, disclosed a contingent liability in note 18 to reflect the possible obligation that may arise should the Scheme require immediate payment to correct the deficiency. Defined Contribution Plans Contributions to Defined Contribution Plans are recognised as an expense as they become payable. Prepaid contributions are recognised as an asset to the extent that a cash refund or a reduction in the future payments is available. (iv) Employee Benefit On-Costs Council has recognised at year end the aggregate on-cost liabilities arising from employee benefits, and in particular those on-cost liabilities that will arise when payment of current employee benefits is made in future periods.




page 23

These amounts include Superannuation and Workers Compensation expenses which will be payable upon the future payment of certain Leave Liabilities accrued as at 30/6/11. (y) Self insurance Council does not self insure. (z) Allocation between current and non-current assets & liabilities In the determination of whether an asset or liability is classified as current or non-current, consideration is given to the time when each asset or liability is expected to be settled. The asset or liability is classified as current if it is expected to be settled within the next 12 months, being the Council’s operational cycle. Exceptions In the case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months (such as vested long service leave), the liability is classified as current even if not expected to be settled within the next 12 months. In the case of inventories that are “held for trading”, these are also classified as current even if not expected to be realised in the next 12 months. (aa) Taxes The Council is exempt from both Commonwealth Income Tax and Capital Gains Tax. Council does however have to comply with both Fringe Benefits Tax and Goods and Services Tax (GST). Goods & Services Tax (GST) Income, expenses and assets are all recognised net of the amount of GST, except where the amount of GST incurred is not recoverable from the Australian Tax Office (ATO).

In these circumstances the GST is recognised as part of the cost of acquisition of the asset or as part of the revenue / expense. Receivables and payables within the Balance Sheet are stated inclusive of any applicable GST. The net amount of GST recoverable from or payable to the ATO is included as a current asset or current liability in the Balance Sheet. Operating cash flows within the Cash Flow Statement are on a gross basis, ie. they are inclusive of GST where applicable. Investing and Financing cash flows are treated on a net basis (where recoverable form the ATO), ie. they are exclusive of GST. Instead, the GST component of investing and financing activity cash flows which are recoverable from or payable to the ATO are classified as operating cash flows. Commitments and contingencies are disclosed net of the amount of GST recoverable from (or payable to) the ATO. (ab) New accounting standards and UIG interpretations Certain new (or amended) accounting standards and interpretations have been published that are not mandatory for reporting periods ending 30 June 2011. Council has not adopted any of these standards early. Council’s assessment of the impact of these new standards and interpretations is set out below. Applicable to Local Government with implications: AASB 9 Financial Instruments, AASB 2009 11 Amendments to Australian Accounting Standards arising from AASB 9 and AASB 2010-7 Amendments to Australian Accounting Standards arising from AASB 9 (December 2010) (effective from 1 January 2013)




page 24

AASB 9 Financial Instruments addresses the classification, measurement and derecognition of financial assets and financial liabilities. The standard is not applicable until 1 January 2013 but is available for early adoption. When adopted, the standard will affect in particular the Council’s accounting for its available-for-sale financial assets, since AASB 9 only permits the recognition of fair value gains and losses in other comprehensive income if they relate to equity investments that are not held for trading. Fair value gains and losses on available-for-sale debt investments, for example, will therefore have to be recognised directly in profit or loss. Applicable to Local Government but no implications for Council; AASB 2009 14 Amendments to Australian Interpretation – Prepayments of a Minimum Funding Requirement (effective from 1 January 2011) In December 2009, the AASB made an amendment to Interpretation 14 The Limit on a Defined Benefit Asset, Minimum Funding Requirements and their Interaction. The amendment removes an unintended consequence of the interpretation related to voluntary prepayments when there is a minimum funding requirement in regard to the entity's defined benefit scheme. It permits entities to recognise an asset for a prepayment of contributions made to cover minimum funding requirements. Council does not make any such prepayments. AASB 2010-6 Amendments to Australian Accounting Standards – Disclosures on Transfers of Financial Assets (effective for annual reporting periods beginning on or after 1 July 2011) Amendments made to AASB 7 Financial Instruments: Disclosures in November 2010 introduce additional disclosures in respect of risk exposures arising from transferred financial assets.

The amendments will affect particularly entities that sell, factor, securitise, lend or otherwise transfer financial assets to other parties. They are not expected to have any significant impact on Council's disclosures. Applicable to Local Government but not relevant to Council at this stage; None Not applicable to Local Government per se; Revised AASB 124 Related Party Disclosures and AASB 2009 12 Amendments to Australian Accounting Standards (effective from 1 January 2011) In December 2009 the AASB issued a revised AASB 124 Related Party Disclosures. It is effective for accounting periods beginning on or after 1 January 2011 and must be applied retrospectively. The amendment clarifies and simplifies the definition of a related party and removes the requirement for government-related entities to disclose details of all transactions with the government and other government-related entities. AASB 1053 Application of Tiers of Australian Accounting Standards and AASB 2010-2 Amendments to Australian Accounting Standards arising from Reduced Disclosure Requirements (effective from 1 July 2013) On 30 June 2010 the AASB officially introduced a revised differential reporting framework in Australia. Under this framework, a two-tier differential reporting regime applies to all entities that prepare general purpose financial statements. Local Government are specifically excluded from adopting the new Australian Accounting Standards – Reduced Disclosure Requirements. AASB 2010-8 Amendments to Australian Accounting Standards – Deferred Tax: Recovery




page 25

of Underlying Assets (effective from 1 January 2012) In December 2010, the AASB amended AASB 112 Income Taxes to provide a practical approach for measuring deferred tax liabilities and deferred tax assets when investment property is measured using the fair value model. AASB 112 requires the measurement of deferred tax assets or liabilities to reflect the tax consequences that would follow from the way management expects to recover or settle the carrying amount of the relevant assets or liabilities, that is through use or through sale. Council is not subject to Income Tax and accordingly this amendment will have no impact on future financial statements. (ac) Rounding of amounts Unless otherwise indicated, amounts in the financial statements have been rounded off to the nearest thousand dollars. (ad) Comparative Figures To ensure comparability with the current reporting period’s figures, some comparative period line items and amounts may have been reclassified or individually reported for the first time within these financial statements and/or the notes. (ae) Disclaimer Nothing contained within these statements may be taken to be an admission of any liability to any person under any circumstance.



Note 2(a). Council Functions / Activities - Financial Information

1. Includes: Rates & Annual Charges (incl. Ex-Gratia), Untied General Purpose Grants & Unrestricted Interest & Investment Income.

30,696 Total Functions & Activities 31,994

page 26

61,910 31,980

Share of gains/(losses) in Associates & General Purpose Income 1

61,910

-

Continuing Operations

35,742

64,676

Operating Result from

32,682

Financial S

tatements 2011

2,531 2,683

9,550 586,477

7,382 586,477

-

631,968

-

9,913

631,968 6,867 (25,340)

7,476 7,342

32,682

1,848

35,742

(31,214) 57,334

57,334

(28,266)

33,062

60,246

- 33,062 -

67,722 63,758 60,246

266

Actual

2011

329

2010

-

20102011

- 353 565

626 331,529 307,159

322 3,381 3,834

Actual

2010

Governance -

2011

1,655

2011

1,806

2011

1,949 - - (1,806)

2011

-

2010

(1,655) (1,949)

(788) -

(5,172) 611

(4,299) 296

(2,543) 452

4,607 4,016

3,137 2,956 (2,948) (2,480)

$ '000 Income, Expenses and Assets have been directly attributed to the following Functions / Activities.

Details of these Functions/Activities are provided in Note 2(b).

Income from Continuing Operations

Expenses from Continuing Operations

Total Assets held (Current &

Non-current) Functions/Activities

20112010

Actual

Grants included in Income from Continuing Operations

Operating Result from Continuing Operations

Actual Actual Actual Actual

Original

Budget Budget

Original

Actual

2011

Actual

Original

Budget Actual

Built 2,767 3,357 2,455 2,968 2,890 3,243 (201) 467

(4,604)

Transport, Traffic and Infrastructure 3,970 3,428 4,644 11,571 11,037 9,816 (7,601) (7,609)

3,134

Safety and Health 10,972 10,772 10,777 16,044 15,376 15,076 (5,072)

3,078 2,180 2,928

216 4,300 3,500

Executive and Corporate Leadership 809 978 1,251 11,818 11,606 11,622 (11,009) (10,628) (10,371) - - 78,742 75,700

Natural 186 657 413

5,015 174,316 157,184

Community Life 5,648 5,926 4,769 10,262 10,460 9,888 (4,614) (4,534) (5,119) 1,492 1,203 39,018 38,269

Economic 6,344 6,862 7,685 4,164 3,934




Note 2(b). Council Functions / Activities - Component Descriptions

Details relating to the Council's functions / activities as reported in Note 2(a) are as follows:

GOVERNANCE

BUILT HORIZON

COMMUNITY LIFE HORIZON

ECONOMIC HORIZON

EXECUTIVE AND CORPORATE LEADERSHIP

NATURAL HORIZON

SAFETY AND HEALTH HORIZON

TRANSPORT, TRAFFIC AND INFRASTRUCTURE HORIZON

Drainage, Road and Driveway Construction, Infrastructure Maintenance and Repair, Traffic Management andRoad Safety, Street Lighting, Car Parking, Transport Planning.

Parks, gardens and reserves. Environmental Science and Sustainability.

Goal: A safe and healthy Hurstville for all sectors of the community.

Waste Services, Fire and Emergency Services, Animal Control, Enforcement of Regulations, Street & GutterCleaning, Public Conveniences, Environmental Health and Building.

Goal: An accessible with sustainable transport networks and well maintained infrastructure that meets

Costs relating to the Council’s role as a component of democratic government, including elections, membersfees and expenses, subscriptions to local authority associations, meetings of council and policy makingcommittees, area representation and public disclosure and compliance, together with related administrationcosts.

Goal: A built environment that reflects the character of Hurstville.

Golf Course, Tennis Courts, Aquatic Leisure Centre, Library Services, Historical – Museum, CleaningCommunity Centres, Festivals, Entertainment Centre, Children Services, Community Services, CommunityCentres, Senior Citizens, Community Grants.

Community Liaison, Customer Service, Financial Services, Administration, Management Information Services,Records Management, Corporate Planning, Risk Management, Supply, Executive Support, Administration.

Goal: To support the development of the Hurstville CBD as a regional centre, and the other commercial andemployment centres as a vibrant mix of retail and business activities, to ensure the sustainable growth ofemployment and business opportunities.

Strategic Planning, Development Coordination, Development Assessment.

Goal: A diverse and harmonious city with a strong sense of community, providing a range of social, cultural,education and leisure opportunities.

Property Portfolio, CBD Masterplan, Town Centres.

Goal: A highly effective and efficient organisation providing responsive and relevant service. An open andaccountable organisation that encourages community members to participate, exchange views and influencepolicy and decision making.

Goal: A sustainable city that protects and enhances the natural environment for present and future

page 27




Note 3. Income from Continuing Operations

$ '000

(a). Rates & Annual Charges

Ordinary RatesResidentialBusiness

Total Ordinary Rates

Special RatesTown Improvement

Total Special Rates

Annual Charges (pursuant to s.496, s.501 & s.611)

Domestic Waste Management ServicesWaste Management Services (non-domestic)Section 611 Charges

Total Annual Charges

TOTAL RATES & ANNUAL CHARGES

Council has used 2007 year valuations provided by the NSW Valuer General in calculating its rates.

29

38,514

9,439

2011

488

488 472

Actual

23,362 5,241

Actual 2010

24,021 5,379

28,603

472

Notes

8,706 704

8,784 731

31

9,546

29,400

39,434

page 28




Note 3. Income from Continuing Operations (continued)

$ '000

(b). User Charges & Fees

Specific User Charges (per s.502 - Specific "actual use" charges)

Waste Management Services (non-domestic)

Total User Charges

Other User Charges & Fees(i) Fees & Charges - Statutory & Regulatory Functions (per s608 & 610A)

Planning & Building Regulation

Total Fees & Charges - Statutory/Regulatory

(ii) Fees & Charges - Other (incl. General User Charges (per s.610C))

Child CareCommunity ServicesGolf CourseLeaseback Fees - Council VehiclesLeisure CentreLibraryParks IncomePublic HallsRestoration ChargesTennis CourtsOther

Total Fees & Charges - Other

TOTAL USER CHARGES & FEES

5,437 5,075

6,778

211 644

1,339

611 56

105

26

Actual

111 516

1,677

1,338

1,677

Notes

1,596

26

2010

35

35

51

86 151 499

7,068

51 63

2011

1,596

1,392

218 870

1,264

Actual

49 95

792

page 29





$ '000

(c). Interest & Investment Revenue (incl. losses)

Interest & Dividends- Interest on Overdue Rates & Annual Charges- Interest earned on Investments (interest & coupon payment income)Fair Value Adjustments- Fair Valuation movements in Investments (at FV or Held for Trading)TOTAL INTEREST & INVESTMENT REVENUE

Interest Revenue is attributable to:

Unrestricted Investments/Financial Assets:Overdue Rates & Annual ChargesGeneral Council Cash & Investments

Restricted Investments/Funds - External:Development Contributions - Section 94Domestic Waste Management operationsTown Improvement Levy

Total Interest & Investment Revenue Recognised

(d). Other Revenues

Rental Income - Investment PropertiesRental Income - Other Council PropertiesFinesLegal Fees Recovery - Rates & Charges (Extra Charges)

Commissions & Agency FeesInsurance Claim RecoveriesWorkers Compensation RebateOther - Compensation easement on landOtherTOTAL OTHER REVENUE

74

8 66

1,548

4,496

154

3,658

999

367

68

158

997

4,472 245

2,200

177

2011

85

2010

(6)

Actual

68 2,233

2,295

Actual

14

841 1,044

182 94

4,496

Notes

494

52 -

120

2,295

1,837

1,557

185

85

2,854

4,704 235

79 -

page 30





$ '000

(e). Grants

General Purpose (Untied)Financial AssistancePensioners' Rates Subsidies - General Component

Total General Purpose

Specific PurposePensioners' Rates Subsidies: - Domestic Waste ManagementChild CareCommunity ServicesLibraryStreet LightingTransport (Commonwealth Infrastructure program)

Transport (Transport NSW)Transport (Roads to Recovery)

Transport (Other Roads & Bridges Funding)

Other - ParksOther - WaSIP - Waste and Sustainable ImproveOther

Total Specific PurposeTotal Grants

Grant Revenue is attributable to:

- Commonwealth Funding- State Funding- Other Funding

-

4,283

-

-

27 -

292 46

-

2,133

170 -

-

-

Capital 2010

5,015 118

Capital

46 30

-

2011

32

5,249

118

-

-

5,249

4,283 1,049

5,249

-

168 1,228

13

44

1,194 4,029

5,267

147 66

174 170

2,683

392

-

4,664

531 1,993

2,584

396

2,531

2011Operating

-

- -

2010

-

Operating

- 538

-

5,131

170

295 21

3,583

-

229 -

4,283

- -

40 65 - -

4,016

-

2,152

864

-

-

5,267

4,664

-

51

-

-

4,283

page 31





$ '000

(f). Contributions

Developer Contributions:(s93 & s94 - EP&A Act, s64 of the NSW LG Act):

S 94 - Contributions towards amenities/services

Total Developer Contributions

Other Contributions:ChildcarePavingRoads & BridgesRTA Contributions (Regional/Local, Block Grant)

Waste ServicesOther - EnvironmentalOther

Total Other ContributionsTotal Contributions

TOTAL GRANTS & CONTRIBUTIONS

$ '000

(g). Restrictions relating to Grants and Contributions

Certain grants & contributions are obtained by Council on conditionthat they be spent in a specified manner:

Unexpended at the Close of the Previous Reporting Period

add: Grants & contributions recognised in the current period but not yet spent:

less: Grants & contributions recognised in a previous reporting period and now spe

Net Increase (Decrease) in Restricted Assets

Unexpended at the Close of thisReporting Period and held as Restricted Assets

Comprising:

- Specific Purpose Unexpended Grants

- Developer Contributions

-

-

4,686 5,913

1,530

1,197

(10) 46

(1,227)

609

333

5,913 5,304

2010

24

Operating

1,991

5,913

3,787 899

4,490

2010

-

59

(666)

- -

6,779

23

2011 2010Capital

Actual

-

Actual

17 38

- 46

Operating

38

2011

(4,383)

6,333

3,156

73 -

2011

4,686

2,050

-

5,147

30 38

473 483 459 435

24

319 314

1,197

Capital

- 34

-

1,991

-

40

5,740

1,423

43

2,089

256

-

34 -

page 32




Note 4. Expenses from Continuing Operations

$ '000

(a) Employee Benefits & On-Costs

Salaries and WagesEmployee Termination CostsTravellingEmployee Leave Entitlements (ELE)Superannuation - Defined Contribution Plans

Superannuation - Defined Benefit Plans

Workers' Compensation InsuranceFringe Benefit Tax (FBT)Training Costs (other than Salaries & Wages)

Total Employee Costsless: Capitalised CostsTOTAL EMPLOYEE COSTS EXPENSED

Number of "Equivalent Full Time" Employees at year end

Number of "Equivalent Full Time" Employees at year end (incl. vacancies)

(b) Borrowing Costs

(i) Interest Bearing Liability CostsInterest on Loans

Total Interest Bearing Liability Costsless: Capitalised Costs

Total Interest Bearing Liability Costs Expensed

(ii) Other Borrowing CostsNil

TOTAL BORROWING COSTS EXPENSED 56

Actual

18,620

301

314

1,045

44

25,172

18,344 -

370

2,363 1,383

56

Actual

(59) 25,269

56 -

(219)

1,163

2010

257

2011

-

Notes

24,953

1,199

245

25,210

56

-

-

301

227

318

-

-

46

1,116

1,336

157

2,526

page 33




Note 4. Expenses from Continuing Operations (continued)

$ '000

(c) Materials & Contracts

Raw Materials & ConsumablesContractor & Consultancy Costs- Waste Service- Contractors (various services)- Consultancy CostsAuditors Remuneration- Audit Services: Council's AuditorLegal Expenses:- Legal Expenses: Planning & Development- Legal Expenses: OtherOperating Leases:- Operating Lease Rentals: Minimum Lease Payments (1)

IT ExpensesMotor Vehicle ExpensesOther

Total Materials & Contractsless: Capitalised CostsTOTAL MATERIALS & CONTRACTS

1. Operating Lease Payments are attributable to:

- Computers- Other

Actual

966

2011

547 676

7,447

371

- 15,888

1,005

698

324 400

547

176

340

-

498

479

48

488

15,888

741

-

209

840

479

895

14,552

170

Notes

2,056 2,239 8,756

2010

-

Actual

61

727

309

14,552

page 34





$ '000

(d) Depreciation, Amortisation & Impairment

Plant and EquipmentOffice EquipmentFurniture & FittingsLand Improvements (depreciable)Buildings - Non SpecialisedBuildings - SpecialisedOther StructuresInfrastructure: - Roads, Bridges & Footpaths - Stormwater DrainageOther Assets - Library Books - OtherIntangible Assets

Total Depreciation & Impairment Costsless: Capitalised Costsless: Impairments offset in ARR (Equity)

TOTAL DEPRECIATION &IMPAIRMENT COSTS EXPENSED

25

445

3,000

5 774

7,720

89

408

4

857 680

672

4,088

Depreciation/Amortisation

-

-

-

-

- -

-

-

-

-

-

-

790

8,992

24

1,395

- -

-

-

Impairment Costs

-

-

7,720

1,399 59

249 -

-

-

Actual 2010

Actual

- -

-

-

-

2010

- -

Actual

-

-

-

- -

-

9a

25

-

Actual 2011

- -

Notes

- 8,992

2011

330

262

744

413

page 35





$ '000

(e) Other Expenses

Other Expenses for the year include the following:

AdvertisingBad & Doubtful DebtsBank ChargesCatering Food & BeverageChild Care - Parent FeesCommission ChargesContributions/Levies to Other Levels of Government- Department of Planning Levy- NSW Fire Brigade Levy- Other Contributions/LeviesCouncillor Expenses - Mayoral FeeCouncillor Expenses - Councillors' FeesCouncillors' Expenses (incl. Mayor) - Other (excluding fees above)

Donations, Contributions & Assistance to other organisations (Section 356)

Electricity & HeatingExhibitions, Festivals & EventsInsurancePostagePrinting & StationeryProperty Expenses - UtilitiesProperty Expenses - OtherRevaluation Decrements (Fair Valuation of Investment Properties)Street LightingSubscriptions & PublicationsTelephone & CommunicationsValuation FeesOther - Waste Refund to RatepayersOther

Total Other Expensesless: Capitalised CostsTOTAL OTHER EXPENSES

108

669

996 -

1,012

17

-

-

8,773

151

254 242

- 1,078

253

86

191

242

Actual 2010

378

135

1

1,026

1,793 1,279 457 408

1,230

3 54

14

52

101

445

1,644

244

136

11,435

335

338

150

Actual

246

2011

8,773

414

19 165

398 -

26

-

Notes

121 301

831

736

136

180

29

134

11,435 -

234

8 329

393

page 36




Note 5. Gains or Losses from the Disposal of Assets

$ '000

Plant & EquipmentProceeds from Disposalless: Carrying Amount of P&E Assets Sold

Net Gain/(Loss) on Disposal

Financial Assets*Proceeds from Disposal / Redemptionsless: Carrying Amount of Financial Assets Sold / Redeemed

Net Gain/(Loss) on Disposal

NET GAIN/(LOSS) ON DISPOSAL OF ASSETS

* Financial Assets disposals / redemptions include:- Net Gain/(Loss) from Financial Instruments "At Fair Value through profit & loss"

Net Gain/(Loss) on Disposal of Financial Instruments 281

459

281

178

Actual

20,311 (20,030)

281

(770) 948 1,072

2011Notes

Actual 2010

(42,411)

(10)

178

42,401

(884)

(10)

188

(10)

page 37




Note 6a. - Cash Assets and Note 6b. - Investment Securities

$ '000

Cash & Cash Equivalents (Note 6a)Cash on Hand and at BankCash-Equivalent Assets1

- Deposits at Call

Total Cash & Cash Equivalents

Investment Securities (Note 6b)- Long Term Deposits- NCD's, FRN's (with Maturities > 3 months)

- CDO's- Other Long Term Financial Assets

Total Investment SecuritiesTOTAL CASH ASSETS, CASHEQUIVALENTS & INVESTMENTS

1 Those Investments where time to maturity (from date of purchase) is < 3 mths.

Cash, Cash Equivalents & Investments wereclassified at year end in accordance withAASB 139 as follows:

Cash & Cash Equivalentsa. "At Fair Value through the Profit & Loss"

Investmentsa. "At Fair Value through the Profit & Loss"- "Held for Trading"

b. "Held to Maturity"Investments

4,000

-

4,000

2010

-

4,000

Non Current Actual

4,000 -

-

-

-

-

-

4,000

2011

1,616

1,211

Actual Current

2,827

4,501 2,938

6(b-ii) 10,000

18,953

2,827

21,780

1,514

10,000

8,953 6(b-i)

6,000 18,953

Notes

2011Actual

Non Current

3,902

2010

Current

-

6,000

-

-

Actual

968

2,934

16,300

29,109

3,056

6,000

2,541

-

-

25,207

3,902

6,000

-

25,207

3,310

16,300

- -

6,000

8,907

page 38




Note 6b. Investments (continued)

$ '000

Note 6(b-i)Reconciliation of Investments classified as"At Fair Value through the Profit & Loss"Balance at the Beginning of the Year

Revaluations (through the Income Statement)

Additions

Disposals (sales & redemptions)

Balance at End of Year

Comprising:

- NCD's, FRN's (with Maturities > 3 months)

- CDO's

- Other Long Term Financial Assets

Total

Note 6(b-ii)Reconciliation of Investmentsclassified as "Held to Maturity"Balance at the Beginning of the Year

Additions

Disposals (sales & redemptions)

Transfers between Current/Non Current

Balance at End of Year

Comprising:

- Long Term Deposits

Total

(9,300)

-

-

-

-

-

9,300

-

4,000

6,000

-

- -

-

Non Current Actual

2010

Current

-

(30)

8,907

- - 2

4,000

4,000

3,310

1,557 8,907

8,953

8,953

6,000 4,000

2,541

8,907

6,000

-

10,000

16,300

9,300

16,300

16,300

Current

2,938

2011

4,501

4,000

(1,511) -

1,514

30,600

10,000

Actual

- -

-

Actual Non Current

2010Actual

8,941

2011

(6)

3,056

-

(4,000)

9,000 4,000 6,000

-

(20,000) - 18,000

10,000

16,300

(40,900)

page 39




Note 6c. Restricted Cash, Cash Equivalents & Investments - Details

$ '000

Total Cash, Cash Equivalents andInvestment Securities

attributable to:

External Restrictions (refer below)

Internal Restrictions (refer below)

Unrestricted

$ '000

Details of Restrictions

External Restrictions - Included in LiabilitiesNil

External Restrictions - OtherDeveloper Contributions - General (D)

Specific Purpose Unexpended Grants (F)

Domestic Waste Management (G)

Town Improvement Levy (G)

Special Rate Levy (G)

External Restrictions - OtherTotal External Restrictions

D Development contributions which are not yet expended for the provision of services and amenities in accordance

with contributions plans (refer Note 17).

F Grants which are not yet expended for the purposes for which the grants were obtained. (refer Note 1)

G Water, Sewerage, Domestic Waste Management (DWM) & other Special Rates/Levies/Charges are externally

restricted assets and must be applied for the purposes for which they were raised.

Non Current

-

2011 Closing Transfers from

4,000 12,898

21,780

Opening

6,000

Balance

29,109

Transfers to

6,000 4,000

Restrictions

4,121

9,246

29,109

21,780

19,356

2,523

20102011Actual

2011

Current

609

749 6,000

250

176

9,246 4,121

403

633

2,138 945

386

9,246

5,304

8,133

Actual Current

2010

-

Actual

-

Balance

Actual Non Current

-

4,000

8,133

8,133

696

507

Restrictions

3,787 899

(250) 2,348

403

(425) (343)

(4,040)

(5,234)

(5,234)

(176)

page 40




Note 6c. Restricted Cash, Cash Equivalents & Investments - Details (continued)

$ '000

Internal RestrictionsPlant & Vehicle Replacement

Employees Leave Entitlement

Deposits, Retentions & Bonds

Asset Development

Building Replacement

CBD Masterplan

Childcare Whitegoods

Election Reserve

Family Day Care

Financial Assistance Grant

Golf Course Improvement

Golf Membership

LDC Building

LDC Equipment

Occasional Child Care

Office Equipment

Office Technology

Property Maintenance

Revolving Energy Fund

Street Decorations

Tree Preservation

Total Internal Restrictions

TOTAL RESTRICTIONS 10,893

6,772 23,356

32,602

100 493 9,505 4,883

34

100

- 1,934 638

2011

910 40

593

(520)

672

917

-

Balance

(11,230)

520

Opening Balance

31 7

437 200 3 -

1,934

18

(16,464)

396

27,031

720

Closing

18,898

Transfers from

(53) 44

-

31

Transfers to Restrictions

118 -

-

- -

(593)

(7)

(7,416)

Restrictions

(147) 973

8 - - 8

200 100

-

- 8

(310) 327

7 5 3

300

- -

35 (30)

30

6,972

45

3

29 68 - 90

29 8 - 37

12 - - 12

7 -

7,960 198 (2,154) 6,004

60

210

page 41




Note 7. Receivables

$ '000

PurposeRates & Annual ChargesInterest & Extra ChargesUser Charges & FeesContributions to WorksAccrued Revenues - Interest on Investments - Other Income AccrualsGovernment Grants & SubsidiesNet GST Receivable

Total

less: Provision for Impairment

User Charges & Fees

Total Provision for Impairment - Receivables

TOTAL NET RECEIVABLES

Externally Restricted ReceivablesDomestic Waste Management

Other

- Town Improvement Levy

Total External RestrictionsInternally Restricted ReceivablesNil

Unrestricted ReceivablesTOTAL NET RECEIVABLES

Notes on Debtors above:(i) Rates & Annual Charges Outstanding are secured against the property.

(ii) Doubtful Rates Debtors are provided for where the value of the property is less than the debt outstanding.

An allowance for other doubtful debts is made when there is objective evidence that a receivable is impaired.

(iii) Interest was charged on overdue rates & charges at 9.00% (2010 9.00%).

Generally all other receivables are non interest bearing.

(iv) Please refer to Note 15 for issues concerning Credit Risk and Fair Value disclosures.

131

587

Current

- -

588

203

Notes

385

-

- 3

93

2011Non Current

396

70

-

299

299

53

158

(10)

1,207 2,632

(8)

3,191

(10)

-

257

2

40

(8)

-

522

537 - -

588 -

-

-

704

2010

245 6,022

-

Non Current

5,864

6

81

-

-

-

176

Current

680 98 106

6,032 3,199

6,022

299 3,191 3,009

152

1

257

42 182

7

54

257

175

215

page 42




Note 8. Inventories & Other Assets

$ '000

InventoriesStores & Materials

Total Inventories

Other AssetsPrepaymentsOther

Total Other Assets

TOTAL INVENTORIES / OTHER ASSETS

Externally Restricted Assets

There are no restrictions applicable to the above assets.

Other Disclosures

(a) Inventory Write Downs

$48,942 was recognised as an expense relating to the write down of Inventory balances held during the year.

37 - -

- 646 352

-

744

-

-

-

-

-

Non Current Notes

2011Current

2010Non Current

142 98

142

-

- -

Current

494

98

- 352 609

page 43



Note 9a. Infrastructure, Property, Plant & Equipment

(579) - - -

108 - - - - -

30 -

441

- -

- -

page 44

Financial S

tatements 2011

as at 30/6/2011

Value

CarryingAcc.

Fair Value Dep'n

At

Cost

Asset Movements during the Reporting Period

At

Tfrsfrom/(to) Inv. Properties

Adjustments& Transfers

Revaluation Incrementsto Equity(ARR)

Revaluation Decrements

to Equity(ARR)

54,681

16,844

13,639

80,388

16 -

7,631

39,344 -

6,820

4,245 25,731 49,339

-

-

3,130

779 -

10,495

280 714

6,046

-

-

7,100

-

5,464 -

6,243 - - -

10,495 -

-

- -

-

- 13,677

-

-

- - 10,011

1,113 -

110,902 394,261

- - - - 554 -

- Other - 554 (330) 5,134 - 776

TOTAL INFRASTRUCTURE,

- Library Books 5,910 -

332 -

PROPERTY, PLANT & EQUIP. 29,195 (13,057) (311) 264,432 (884) (8,968) 539,338 21,388 774,575 583,934 270,301 45,076 843,740 - 1,349 10,495

Other Assets:

60,276 - Stormwater Drainage 18,001 124 286,054 1,393

(857)

Other Structures

- - Roads, Bridges, Footpaths

5,658 Infrastructure:

-

1,902

392,868 78,277

- 1,063

-

17,367 24,941 3,756

6,653 (790)

-

- (413)

Land Improvements - non depreciable 5,146 - - 85 - -

- - 5

5,146 196

Buildings - Non Specialised90

73,705 - Land Improvements - depreciable

- (744) -

25,110 48,595

(4,563) - -

3,422

- - -

- -

- Land under Roads (post 30/6/08)8,971 -

16 8,971 -

16 - - - - - - Council Controlled Land

- - Community Land-

9,665 201 - - Operational Land -

9,665 154,766

- -

as at 30/6/2010

CarryingAt Acc.At

Value

Land:

$ '000 Dep'nFair Value

Capital Work in Progress 2,156

Cost

Asset Additions

- 2,029

- - 9,224 - 2,156 13,679 7,383

WDVof Asset

Disposals

Depreciation Expense

Plant & Equipment Office Equipment

- Furniture & Fittings

- -

(262) - 256 113 917 60

6,296 (884) (89)

- 154,766

6,732 6,988 3,013 2,096

-

- -

-

4

WIPTransfers

-

(1,395)

Buildings - Specialised -

106,814

42,308 - -

(4,088)

274

2,212

-

- - - -

(311)

- - -

- -

- -

- 1,697

-

3,072 2,358

- 29,679

-

-

-

8,971

-

- -

142,018

-

(13,057)

-

-

- -

-

- - -

-

74,162 19,481 -

- - - - -

-

- - -

- -

- - - -

- - -

4,273

-

42,308 16,577

1,697

9,394

142,018 39,344

16 - 8,971

283,359

13,714 31,049




Note 9b Externally Restricted Infrastructure Property Plant & Equipment

page 45

Note 9b. Externally Restricted Infrastructure, Property, Plant & Equipment

Cost Impairm'tFair Value

Carrying Value

Actual2010

A/Dep & Carrying ValueCost

AtAt

Actual

At A/Dep &At

2011

Impairm'tFair Value

$ '000

Class of Asset

Domestic Waste Management

1,174 -

6 20

1,081 - 1,560 1,174

1,560

26 -

2,734

- 6 25

2,734

-

Plant & Equipment Total DWM

2,746

Domestic Waste Management

26 20

1,665

Total Other Restrictions

2 - Plant & Equipment 25

2

1,665

-

2,746

Other Restricted Assets

27 -

1,081

27

-

Note 9c. Infrastructure, Property, Plant & Equipment - Current Year Impairments

2,760 1,106 1,566 - 1,667 TOTAL RESTRICTED I,PP&E 1,194 2,773 -

Note 9c. Infrastructure, Property, Plant & Equipment Current Year Impairments

Council has recognised no impairment losses during the reporting period nor reversed any prior period losses.Actual Actual

page 45




Note 10a Payables Borrowings & Provisions

page 46

Note 10a. Payables, Borrowings & Provisions

$ '000

PayablesGoods & Services - operating expenditureGoods & Services - capital expenditure

- -

2,506

Current

6079602,977

-

Non Current

-

Current Notes

2011 2010Non Current

Goods & Services - capital expenditurePayments Received In AdvanceAccrued Expenses: - Borrowings - Other Expenditure AccrualsSecurity Bonds, Deposits & RetentionsATO - Net GST PayableATO - FBT Provision

390 265 - -

62

2,093 -

66 -

607

687 - 3,785

-

960 -

- 79

- -

-

-

3,267

56

-- -

-

ATO - FBT ProvisionOther

Total Payables

BorrowingsLoans - Secured 1

Total Borrowings

62

-

-

-

-

115

9,106 -

4,500

-

79 -

500

- 102

8,911

-

4,500 500 -

ProvisionsEmployee Benefits;

Annual LeaveSick LeaveLong Service LeaveGratuities

Total Provisions

325

2,137

169 - -

1,002

8 136

4,598 - 399

169

-

- 239 4,603

914

7 884 239

- 2,042

Total Provisions

Total Payables, Borrowings & Provisions

(i) Liabilities relating to Restricted Assets


17,242

Non Current

2010Non Current

8,136 169

4,739

7,884

17,295

239

Current

169

Current

2011


Nil

Internally Restricted Assets

Nil

1. Loans are secured over the General Rating Income of Council

Disclosures on Liability Interest Rate Risk Exposures, Fair Value Disclosures & Security can be found in Note 15.

page 46




Note 10a Payables Borrowings & Provisions (continued)

page 47

Note 10a. Payables, Borrowings & Provisions (continued)

$ '000

(ii) Current Liabilities not anticipated to be settled within the next 12 months

The following Liabilities even though classified as current are not expected

2011 2010

The following Liabilities, even though classified as current, are not expectedto be settled in the next 12 months.

Provisions - Employees BenefitsPayables - Security Bonds, Deposits & Retentions 2,614

5,774

8,802 8,023

3,028 5,409

Note 10b. Description of and movements in Provisions

OpeningBalance

as at 1/7/10

Remeasurement effects due to

Discounting

Unused amounts reversed

2010

Class of Provision

2011

ClosingBalance

as at 30/6/11

Additional Provisions

Decrease due to Payments

197

2,137

as at 1/7/10

8,123 TOTAL 8,305 - (2,441) Gratuities

Sick Leave

Discounting

- 68 4,842

18 563

(100) - -

Annual Leave

399

6 1,002 63

(152) 58 Long Service Leave 4,767

1,475 -

(556) 914

as at 30/6/11

2,042

325

(1,633)

8

2,062

a. Employees Leave Entitlements & On-Costs represents those benefits accrued and payable and an estimate of those

that will become payable in the future as a result of past service.

page 47




Note 11 Statement of Cash Flows - Additional Information

page 48

Note 11. Statement of Cash Flows - Additional Information

$ '000

(a) Reconciliation of Cash AssetsTotal Cash & Cash Equivalent AssetsBALANCE as per the STATEMENT of CASH FLOWS

Actual Actual

3 902

3,902

2011

6a 2,827

Notes

2 827

2010

BALANCE as per the STATEMENT of CASH FLOWS

(b) Reconciliation of Net Operating Result to Cash provided from Operating Activities

Net Operating Result from Income StatementAdjust for non cash items:

7,476

3,902

7,342

2,827

Adjust for non cash items:

Depreciation & AmortisationNet Losses/(Gains) on Disposal of AssetsLosses/(Gains) recognised on Fair Value Re-measurements through the P&L: - Investments classified as "@ Fair Value" or "Held for Trading" - Investment Properties - Other

6

(16)

8,992

- -

(1,557) 136

(459) 7,720

(178)

+/- Movement in Operating Assets and Liabilities & Other Cash Items:

Decrease/(Increase) in ReceivablesIncrease/(Decrease) in Provision for Doubtful DebtsDecrease/(Increase) in InventoriesDecrease/(Increase) in Other AssetsIncrease/(Decrease) in PayablesIncrease/(Decrease) in accrued Interest Payable

(215)

44 (294)

586 56 -

2 - (13)

471 366

(2,875)

Increase/(Decrease) in accrued Interest PayableIncrease/(Decrease) in other accrued Expenses PayableIncrease/(Decrease) in Other LiabilitiesIncrease/(Decrease) in Employee Leave Entitlements

NET CASH PROVIDED FROM/(USED IN)OPERATING ACTIVITIES from the STATEMENT of CASH FLOWS 11,000

(182) 257

56 -

331 (65)

12,316

(1,406) (3,209)

page 48




Note 11 Statement of Cash Flows - Additional Information (continued)

page 49

Note 11. Statement of Cash Flows - Additional Information (continued)

$ '000

(c) Non-Cash Investing & Financing Activities

Nil

Actual 2010

Actual Notes 2011

Nil

(d) Financing Arrangements

(i) Unrestricted access was available at balance date to the following lines of credit:

Bank Overdraft Facilities (1)

Credit Cards / Purchase Cards

Total Financing Arrangements

Amounts utilised as at Balance Date:- Bank Overdraft Facilities- Credit Cards / Purchase Cards

366

216

26 - -

150

34

380

150 230

Credit Cards / Purchase Cards

Total Financing Arrangements Utilised

1. The Bank overdraft facility may be drawn at any time and may be terminated by the bank without notice.

Interest rates on overdrafts are Interest Rates on Loans & Other Payables are disclosed in Note 15.

(ii) Secured Loan Liabilities

34

26 34

26

Loans are secured by a mortgage over future years Rate Revenue only.

page 49




Note 12 Commitments for Expenditure

page 50

Note 12. Commitments for Expenditure

$ '000

(a) Capital Commitments (exclusive of GST)

Capital expenditure committed for at the reporting date but not

2010Actual Actual

Notes 2011

Capital expenditure committed for at the reporting date but notrecognised in the financial statements as liabilities:

Property, Plant & EquipmentBuildingsPlant & EquipmentOther

Total Commitments

3,301 -

14 3393 549

27 9,292

248 5,020

Total Commitments

These expenditures are payable as follows:

Within the next year

Total Payable

Sources for Funding of Capital Commitments:

Unrestricted General Funds

14,339 3,549

14,339

-103

3,549 14,339

3,549

Unrestricted General FundsFuture Grants & ContributionsSect 94 Funds/ReservesUnexpended GrantsInternally Restricted ReservesUnexpended LoansOther Funding - Insurance claimOther Funding - Infrastructure plus Levy

- 20

8,431

-

-

20

103

3,265

3,818 2,090

-

-25

60

-

56

Other Funding - Infrastructure plus Levy

Total Sources of Funding

(b) Other Expenditure Commitments (exclusive of GST)

Other Non Capital expenditure committed for at the reportingdate but not recognised in the financial statements as liabilities:

3,549 14,339

20 -

date but not recognised in the financial statements as liabilities:

DWM & Recycling ServicesCleaning ServicesAudit ServicesOther - Enterprise SystemOther

Total Commitments

2,210 791

893 82

43,178

47 087

2,660 1,124

38 096

125 -

34,120

Total Commitments


Within the next yearLater than one year and not later than 5 yearsLater than 5 years

Total Payable

9,886

8,843

38,096

13,607

47,087 38,096

47,087

7,667 25,813 19,367

page 50




Note 12 Commitments for Expenditure (continued)

page 51

Note 12. Commitments for Expenditure (continued)

$ '000

(c) Finance Lease Commitments

Nil

2010Notes

Actual 2011

Actual

Nil

(d) Operating Lease Commitments (Non Cancellable)

a. Commitments under Non Cancellable Operating Leases at the Reporting date, but not recognised as Liabilities are payable:


Total Non Cancellable Operating Lease Commitments

b. Non Cancellable Operating Leases include the following assets:Office Equipment - Computers Scanners Printer/Photocopier fleet

311

- 132 258

383

-

569

251

Office Equipment - Computers, Scanners, Printer/Photocopier fleetContingent Rentals may be payable depending on the condition of items or usage during the lease term.

Conditions relating to Operating Leases:

- All Operating Lease Agreements are secured only against the Leased Asset.- No Lease Agreements impose any financial restrictions on Council regarding future debt etc.

page 51




Note 12 Commitments for Expenditure (continued)

page 52

Note 12. Commitments for Expenditure (continued)

$ '000

(e) Investment Property Commitments

Non Capital expenditure on Investment Properties committed for at the

Actual Actual Notes 2011 2010

Non Capital expenditure on Investment Properties committed for at thereporting date but not recognised in the financial statements as liabilities:

Contractual Obligations - Repairs & Maintenance

Total Commitments


Within the next year

32 29

8

32 29

18Within the next yearLater than one year and not later than 5 yearsLater than 5 years

Total Payable

(f) Remuneration Commitments

14 21

32

-

8

-

29

18

Commitments for the payment of salaries & other remunerationunder long-term employment contracts in existence at reportingdate but not recognised as liabilities are payable:


1,789 773

835 703

- -Later than 5 years

Total Payable 2,562 1,538

- -

page 52




Note 13a(i) Statement of Performance Measurement - Indicators (Consolidated)

page 53

Note 13a(i). Statement of Performance Measurement - Indicators (Consolidated)

$ '000

Local Government Industry Indicators

1 Unrestricted Current Ratio

2011Amounts Prior Periods

20102011Indicator

2009

1. Unrestricted Current RatioCurrent Assets less all External Restrictions (1)

Current Liabilities less Specific Purpose Liabilities (2,3)

2. Debt Service RatioDebt Service CostIncome from Continuing Operations

56

2.38 : 18,493

0.00%

2.5320,255

0.10%

1.66

0.00%58,331Income from Continuing Operations

excluding Capital Items & SpecificPurpose Grants/Contributions

3. Rates & Annual Charges Coverage RatioRates & Annual Charges

58 23% 61 63%39,434

59 50%

58,331

Rates & Annual ChargesIncome from Continuing Operations

4. Rates, Annual Charges, Interest & Extra Charges Outstanding PercentageRates, Annual & Extra Charges Outstanding

Rates, Annual & Extra Charges Collectible

58.23%67,721

40,606

61.63%

2.44% 2.62%989

39,434 59.50%

2.43%Rates, Annual & Extra Charges Collectible

5. Building & Infrastructure Renewals RatioAsset Renewals(4) [Buildings & Infrastructure]

Depreciation, Amortisation & Impairment

(Building & Infrastructure Assets)

40,606

6,479 59.78%

3,873 52.11% 63.62%

(Building & Infrastructure Assets)

Notes

(1) Refer Notes 6-8 inclusive.

Also excludes any Real Estate & Land for resale not expected to be sold in the next 12 months

(2) Refer to Note 10(a).

(3) Refer to Note 10(c) - excludes all payables & provisions not expected to be paid in the next 12 months (incl. ELE).( ) p y p p p ( )

(4) Asset Renewals represent the replacement &/or refurbishment of existing assets to an equivalent capacity or performance

as opposed to the acquisition of new assets (or the refurbishment of old assets) that increases capacity/performance.

page 53




Note 13a(i) Statement of Performance Measurement - Graphs (Consolidated)

page 54

Note 13a(i). Statement of Performance Measurement - Graphs (Consolidated)

Commentary on 2010/11 Result

To assess the adequacy of working

Purpose of Unrestricted Current

Ratio

Industry benchmark > 1.5 : 1. The 2010/11 ratio reflects a level at which C il h it t t it

2010/11 Ratio 2.38 : 13.95

1.66

2.53 2.38

2 0

3.0

4.0

5.0

atio

: 1

1. Unrestricted Current Ratio


2010/11 Ratio 0.10%

Purpose of Debt Service Ratio

q y gcapital and its ability to satisfy obligations in the short term for

the unrestricted activities of Council.

Council has excess capacity to meet its short term obligations. The current level represents the maturity date of investments and does not take into consideration $6M in liquid non-current term deposits.

1.66

2.53 2.38

0.0

1.0

2.0

3.0

2008 2009 2010 2011

Rat

io :

1

3 60%

5%

2. Debt Service Ratio

Industry benchmark <10%. During 2010/11 Council drew down a $5M loan specifically to fund the expansion of the Hurstville Aquatic Leisure Centre. Council is in a strong position and can more than adequately fund the loan principle and interest payments.

To assess the impact of loan principal &

interest repayments on the discretionary revenue of council.

3.60%

0.00% 0.00% 0.10%0%

1%

2%

3%

4%

5%

2008 2009 2010 2011

Rat

io %

2. Debt Service Ratio

3. Rates & Annual Charges Coverage Ratio Commentary on 2010/11 ResultPurpose of Rates & Annual Charges Coverage Ratio

2010/11 has remained consistent with previous years. 2007/08 was abnormal due to large property sales during that year.

2010/11 Ratio 58.23%

To assess the degree of Council's

dependence upon revenue from rates and annual charges and to assess the

39.91%

61.63% 59.50% 58.23%

0%10%20%30%40%50%60%70%80%

Rat

io %

3. Rates & Annual Charges Coverage Ratio


2010/11 Ratio 2.44%

To assess the impact of uncollected rates

Industry benchmark < 5%. The lower ratio for 2010/11 reflects ongoing

security of Council's income.

Purpose of Rates & Annual Charges

Outstanding Ratio

0%10%20%

2008 2009 2010 2011

2.29% 2.43% 2.62% 2.44%

2%

3%

4%

tio

%

4. Rates, Annual Charges, Interest & Extra Charges Outstanding Percentage

and annual charges on Council's liquidity and the adequacy of

recovery efforts.

The lower ratio for 2010/11 reflects ongoing efficiencies in collection procedures. It is well under the industry recognised benchmark of 5%.

Commentary on ResultPurpose of Bldg & Infrastructure

Renewals Ratio 2010/11 Ratio 59.78%

2.29% 2.43% 2.44%

0%

1%

2%

3%

2008 2009 2010 2011

Rat

io %

91.90%

80%

100%

120%

5. Building & Infrastructure Renewals Ratio

To assess the rate at which these assets are being renewed

relative to the rate at which they are depreciating.

Industry benchmark = 100%. Ongoing efforts have seen an increase in this ratio for 2010/11. The lower ratios over the past 3 years are reflective of Council's recent focus on new capital projects such as the Bus/Rail Interchange and Aquatic Centre Expansion.

91.90%

63.62%52.11%

59.78%

0%

20%

40%

60%

80%

100%

120%

2008 2009 2010 2011

Rat

io %

page 54




Note 14 Investment Properties

page 55

Note 14. Investment Properties

$ '000

(a) Investment Properties at Fair value

Investment Properties on Hand 9 957

Notes

Actual Actual 2011

13 083

2010

Investment Properties on Hand

Reconciliation of Annual Movement:Opening Balance

- Acquisitions- Net Gain/(Loss) from Fair Value Adjustments- Transfers from/(to) Owner Occupied (Note 9)

- Other Movements

134 15,698

9,957

-

2,951 9,957

13,083

- (136) 311

(5 875)

-

- Other MovementsCLOSING BALANCE - INVESTMENT PROPERTIES

(b) Valuation Basis

The basis of valuation of Investment Properties is Fair Value, being the amounts for which the properties couldbe exchanged between willing parties in arms length transaction, based on current prices in an active marketfor similar properties in the same location and condition and subject to similar leases.

- 13,083 9,957

(5,875)

for similar properties in the same location and condition and subject to similar leases.

The 2011 revaluations were based on Independent Assessments made by:Chadwick Robson & Associates - Registered Valuer. BBS (VPM), AAPI

(c) Contractual Obligations at Reporting Date

Refer to Note 12 for disclosures relating to any Capital and Service obligations that have been contracted.

(d) Leasing Arrangements

Details of leased Investment Properties are as follows;

Future Minimum Lease Payments receivable undernon-cancellable Investment Property Operating Leasesnot recognised in the Financial Statements are due:gWithin 1 yearLater than 1 year but less than 5 yearsLater than 5 yearsTotal Minimum Lease Payments Receivable

(e) Investment Property Income & Expenditure - summary

1,267 779

6,981

2,550 3,164

1,893

50 1,064

Rental Income from Investment Properties:

- Minimum Lease PaymentsDirect Operating Expenses on Investment Properties:

- that generated rental income

Net Revenue Contribution from Investment Propertiesplus: Fair Value Movement for year

Total Income attributable to Investment Properties

575 -

(802)

242

1,044

106

(136)

(422)

997

575

page 55




Note 15 Financial Risk Management

page 56

Note 15. Financial Risk Management

$ '000

Risk Management

Council's activities expose it to a variety of financial risks including (1) price risk (2) credit risk (3) liquidity riskCouncil s activities expose it to a variety of financial risks including (1) price risk, (2) credit risk, (3) liquidity riskand (4) interest rate risk.

The Council's overall risk management program focuses on the unpredictability of financial markets and seeksto minimise potential adverse effects on the financial performance of the Council.

Council does not engage in transactions expressed in foreign currencies and is therefore not subject to foreigncurrency risk.y

Financial risk management is carried out by Council's Finance Section under policies approved by the Council.

A comparison by category of the carrying amounts and fair values of Council's Financial Assets & FinancialLiabilities recognised in the financial statements is presented below.

2010 20102011

Carrying Value Fair Value

2011

Financial AssetsCash and Cash EquivalentsInvestments- "Held for Trading"- "Held to Maturity"Receivables

Total Financial Assets 36 557

3,448

8,953 8,953 8,907

20,300

3,902

8,907

16,000 20,300

3,448 6,321

2010 2010

6,321

2,827 3,902

34 10134 101

2011

16,000

36 557

2,827

2011

Total Financial Assets

Financial LiabilitiesPayablesLoans / Advances

Total Financial Liabilities

Fair Value is determined as follows:

36,557

8,716 8,716 8,646 8,646 -

8,716 13,646 13,646

-

34,101 34,101

5,000

8,716

36,557

5,000

Fair Value is determined as follows:

- Cash & Cash Equivalents, Receivables, Payables - are estimated to be the carrying value which approximates mkt value.

- Borrowings & Held to Maturity Investments - are based upon estimated future cash flows discounted by the current

market interest rates applicable to assets & liabilities with similar risk profiles, unless quoted market prices are available.

- Financial Assets classified (i) "at fair value through profit & loss" or (ii) Available for Sale - are based upon quoted

market prices (in active markets for identical investments) at the reporting date or independent valuation.

page 56




Note 15 Financial Risk Management (continued)

page 57

Note 15. Financial Risk Management (continued)

$ '000

(a) Cash & Cash Equivalents, Financial assets 'at fair value through the profit & Loss', "Available-for-sale" financial assets & "Held-to-maturity" Investments

Council's objective is to maximise its return on cash & investments whilst maintaining an adequate level ofliquidity and preserving capital.

Council's Finance area manages the Cash & Investments portfolio with the assistance of independent advisors.

Council has an Investment Policy which complies with the Local Government Act & Minister's Investment Order.This Policy is regularly reviewed by Council and its staff and an Investment Report is tabled before Council onThis Policy is regularly reviewed by Council and its staff and an Investment Report is tabled before Council ona monthly basis setting out the portfolio breakup and its performance.

The major risk associated with Investments is price risk - the risk that the capital value of Investments mayfluctuate due to changes in market prices, whether these changes are caused by factors specific to individualfinancial instruments or their issuers or are caused by factors affecting similar instruments traded in a market.

Cash & Investments are also subject to interest rate risk - the risk that movements in interest rates could affectCash & Investments are also subject to interest rate risk - the risk that movements in interest rates could affectreturns and income.

A further risk associated with Cash & Investments is credit risk - the risk that the investment counterparty willnot complete their obligations particular to a financial instrument, resulting in a financial loss to Council - be it ofa capital or income nature.

Council manages these risks (amongst other measures) by diversifying its portfolio and only purchasingCouncil manages these risks (amongst other measures) by diversifying its portfolio and only purchasinginvestments with high credit ratings or capital guarantees.

Council also seeks advice from independent advisers before placing any funds in Cash Equivalents &Investments.

The following represents a summary of the sensitivity of Council's Income Statement and Accumulated SurplusThe following represents a summary of the sensitivity of Council s Income Statement and Accumulated Surplus(for the reporting period) due to a change in either the price of a financial asset or the interest rates applicable.

It is assumed that the change in interest rates would have been constant throughout the reporting period.

2011

Possible impact of a 10% movement in Market Values

Increase of Values/Rates

Profit

(895) 895 Equity Profit

895

Decrease of Values/Rates

(895) Equity


Possible impact of a 1% movement in Interest Rates

2010


Possible impact of a 1% movement in Interest Rates (220) (891)

220 891

(220) 220

(176) 176 (895)

176 895

891

895

(891)

(895) (176)

page 57





page 58


$ '000

(b) Receivables

Council's major receivables comprise (i) Rates & Annual charges and (ii) User Charges & FeesCouncil s major receivables comprise (i) Rates & Annual charges and (ii) User Charges & Fees.

The major risk associated with these receivables is credit risk - the risk that debts due and payable to Councilmay not be repaid in full.

Council manages this risk by monitoring outstanding debt and employing stringent debt recovery procedures.

Credit risk on rates and annual charges is minimised by the ability of Council to secure a charge over the landCredit risk on rates and annual charges is minimised by the ability of Council to secure a charge over the landrelating to the debts - that is, the land can be sold to recover the debt. Council is also able to charge intereston overdue rates & annual charges at higher than market rates which further encourages the payment of debt.

Council makes suitable provision for doubtful receivables as required and carries out credit checks on mostnon-rate debtors.

There are no material receivables that have been subjected to a re-negotiation of repayment terms.There are no material receivables that have been subjected to a re-negotiation of repayment terms.

A profile of Council's receivables credit risk at balance date follows:

(i) Ageing of Receivables

2011

Rates &

2010

Receivables

Rates &

Annual

Charges Receivables

Other Annual

2011

Other

Charges

2010

(i) Ageing of ReceivablesCurrent (not yet overdue)Past due by up to 30 daysPast due between 31 and 180 daysPast due between 181 and 365 daysPast due by more than 1 year *

-

790

729 -

628 -

124 228

Receivables

89

2,123

587 -

Charges

-

Receivables

856 580

2,600

4,046 85

101

255

9

5,541 203

Charges

-

(ii) Movement in Provision for Impairment of ReceivablesBalance at the beginning of the year+ new provisions recognised during the year- amounts already provided for & written off this yearBalance at the end of the year

2010

- (4)

8

2011

-

8 6

10

8

*Note: The past due by more than 1 year included GST receivable which was paid post 30 June 2011.

page 58





page 59


$ '000

(c) Payables & Borrowings

Payables & Borrowings are both subject to liquidity risk - the risk that insufficient funds may be on hand to meetPayables & Borrowings are both subject to liquidity risk - the risk that insufficient funds may be on hand to meet

payment obligations as and when they fall due.

Council manages this risk by monitoring its cash flow requirements and liquidity levels and maintaining an

adequate cash buffer.

Payment terms can (in extenuating circumstances) also be extended & overdraft facilities utilised as required.

The contractual undiscounted cash outflows (ie. principal and interest) of Council's Payables & Borrowings are

set out in the Liquidity Table below:

$ '000

> 5 Yrs

Total

payable in:

2-3 Yrs

Cash

Values

Actual

1-2 Yrs

Carrying

Subject

3-4 Yrsmaturity

to no

≤ 1 Year 4-5 Yrs Outflows

Trade/Other Payables

Loans & Advances


Trade/Other Payables 5 449 - -

828

-

688

-

8,646 -

13,646 2,833

2,833

-

5,000

758

2010

2011

793

3,785

793 758 723

- -

3,785 828

-

8 716

723 10,408

-

-

3 267 8,716

3,785

6,623

-

688

Trade/Other Payables


Borrowings are also subject to interest rate risk - the risk that movements in interest rates could adverselyaffect funding costs & debt servicing requirements. Council manages this risk through the diversification ofborrowing types, maturities & interest rate structures.

The following interest rates were applicable

5,449 - - - 8,716

3,267 5,449 -

- 3,267

-

8,716

8,716 8,716

20102011

-

- - -

The following interest rates were applicableto Council's Borrowings at balance date:

Trade/Other PayablesLoans & Advances - Variable Interest Rate

Carrying

Interest Rate

Carrying

Interest Rate

0.0%

8,716

8,716

13,646

0.0%

Average

20102011

Average

7.0% - 5,000 8,646

ValueValue

page 59




Note 16 Material Budget Variations

page 60

Note 16. Material Budget Variations

$ '000

Council's Original Financial Budget for 10/11 was incorporated as part of its Management Plan and wasadopted by the Council on 26 May 2010.

While the Income Statement included in this General Purpose Financial Report must disclose the OriginalBudget adopted by Council, the Local Government Act requires Council to review its Financial Budget on aQuarterly Basis, so that it is able to manage the various variations between actuals versus budget thatinvariably occur throughout the year.

This Note sets out the details of MATERIAL VARIATIONS between Council's Original Budget and its Actualresults for the year as per the Income Statement - even though such variations may have been adjusted forresults for the year as per the Income Statement - even though such variations may have been adjusted forduring each Quarterly Budget Review.

Note that for Variations* of Budget to Actual :

Material Variations represent those variances that amount to 10% or more of the original budgeted figure.F = Favourable Budget Variation, U = Unfavourable Budget Variation

20112011 2011$ '000

REVENUESRates & Annual ChargesAdditional income resulting from a increase in Sub-divisions and Strata's in the LGA

User Charges & Fees

2011

(245) 7,313

Actual2011

7,068

---------- Variance* ----------

U(3%)

F

Budget

321 39,113

2011

39,434 1%

User Charges & FeesThe following items were under budget:-

Building / Development fees - $127k - Construction Certificates, Road Opening Permits and Construction Zone.

Public Halls - $116k - reduction in venue hire due to concessional rentals approved.

Interest & Investment RevenueInterest - $1,415k - Higher Cash Balance than budgeted, increase in interest rates and unbudgeted payments

from structured investments.

(245)

2,970

7,313 7,068 U(3%)

4,496 1,526 195% F

from structured investments.

Valuation of structured investments resulting in an unrealised gain of $1,759k.

Other RevenuesThe following items exceeded budget:-

Workers Compensation reimbursement of wages - $59k

Compensation payment for Easement on carpark - $177k

Insurance Premium Refunds - $80k - incentive bonuses from Statewide Mutual on various premiums

5,056 U4,472 (584) (12%)

Insurance Premium Refunds $80k incentive bonuses from Statewide Mutual on various premiums

The following items were under budget:-

Commercial Property Rentals - $308k - Delay in opening of Medica Centre retail & paid car parking.

Car Parking Fines - $605k - due to resourcing issues

page 60




Note 16 Material Budget Variations (continued)

page 61

Note 16. Material Budget Variations (continued)

$ '000

REVENUES (continued)

Operating Grants & ContributionsThe following items exceeded budget:-

2011Budget Actual ---------- Variance* ----------

2011 2011

805 4,935 5,740 16% FThe following items exceeded budget:-

Financial Assistance Grant - $122k

Roads to Recovery grant - $100k

Childcare grants - $323k - Childcare benefit and establishment grants for new Jack High Preschool

Capital Grants & ContributionsThe following items exceeded budget:-

Transport NSW grant - $913k Construction of Hurstville Bus Interchange

F1,117 5,216 6,333 21%

Transport NSW grant - $913k Construction of Hurstville Bus Interchange

Commonwealth Infrastructure program and Dept Sport & Rec - $103k - funding towards Timothy Reserve upgrade

Section 94 Contributions - $335k - construction within the LGA greater than anticipated

Net Gains from Disposal of AssetsThe following items were under budget:-

Sale of Property deferred to 2011/12 - $399k

Structured Investments - loss of $11k

(421) 599 178 (70%) U

Structured Investments - loss of $11k

Profit on Sale of Vehicles - $12k less than budgeted

EXPENSESEmployee Benefits & On-Costs 25,210 843 26,053 3% FEmployee Benefits & On CostsSavings in Employee Costs (Wages, Superannuation and ELE Accrual) of $768k due to various vacancies during

the year.

Workers Compensation Premium savings of $51k

Staff Training is under budget by $64k and Fringe Benefits Tax over budget by $50k.

Borrowing CostsLoan for Hurstville Aquatic Centre expansion drawn down later than anticipated

74%161 217 56 F

25,210 843 26,053 3% F

Loan for Hurstville Aquatic Centre expansion drawn down later than anticipated

Materials & ContractsSavings occurred in the following expense items:-

Operating Lease - $97k - savings in Lease of Computer Hardware and Software

WaSIP grant expenditure - $383k - grant unspent and carried over to 2011/12

Materials - $195k - various engineering works under budget

14,693 1%141 14,552 F

The following expense items exceeded budget:-

Consultants - $136k - Community Strategic Plan

Legal Expenses - Planning & Development - $151k - DA appeals and Strategic Planning advice

Legal Expenses - Other - $172k - Internal Audit, Commercial Property & Councillors

Waste Contractor Charges - $173k - additional Tipping fees

page 61




Note 16 Material Budget Variations (continued)

page 62

Note 16. Material Budget Variations (continued)

$ '000

EXPENSES (continued)

Depreciation & Amortisation

Actual ---------- Variance* ----------

(56)

Budget

(1%)

2011 2011 2011

8,992 U8,936

Other ExpensesSavings occurred in the following expense items:-

Commission Charges - $140k - due to reduction in fine income.

Events and Festivals - $125k - savings in various events / festivals throughout the year.

Street Lighting - $255k - original budget included provision for IPART determination

Waste refund to Ratepayers - $156k - only residential ratepayers entitled to refund.

Valuation fees - $56k - Rate valuations and Asset revaluations

5%12,011 F576 11,435

Valuation fees - $56k - Rate valuations and Asset revaluations

The following expense items exceeded budget:-

Family Day Care carer payments - $69k offset by increased Childcare benefit grant

Property Expenses - $153k - unforseen maintenance to various Council Buildings

Advertising - $41k - Recruitment and DA notification

Donations - $104k - Queensland Flood relief and New Zealand earthquake

page 62


Notes to the Financial Statementsfor the financial year ended 30 June 2011 for the financial year ended 30 June 2011

Note 17. Statement of Developer Contributions

$ '000$ '000

Council recovers contributions, raises levies & enters into planning agreements on development works that are subject to a development consent issued by Council.

All contributions must be spent/utilised for the specific purpose they were levied and any interest applicable to unspent funds must be attributed to remaining funds.

The following tables detail the receipt interest and use of the above contributions & levies and the value of all remaining funds which are "restricted" in their future useThe following tables detail the receipt, interest and use of the above contributions & levies and the value of all remaining funds which are "restricted" in their future use.

SUMMARY OF CONTRIBUTIONS & LEVIES

Year

Internal

(to)/from

Borrowing

Contributions

Non Cash

PURPOSE Opening

in YearCashBalance

received during the Year

Expenditure

earned during

Asset

Held as

Restricted

Interest

CumulativeProjections

Funding

Borrowings

Over or

(under)

due/(payable)

Exp

still

Internal

Future

outstandingincome

126 700

989

Year

17 - -

(57) 47

(950) -

(to)/from

- 111

Non Cash

Parking

Drainage-

-

in YearCashBalance

31

-

Open Space

- Traffic FacilitiesRoads

2,332 750

-

- 182

98

Asset

308 (1)

(2,122) (989)

-

- - -

-

-

(4 681)(1 777)

Funding

(500)

-

832

308

(92)

-

-

due/(payable)

(68) 194

(6 392)

409

(1,026)

outstanding

-

4 615

income

-

385

315

3 787

989 - 235 - -

2,377

(4 040)494

- 1,018

Open SpaceCommunity Facilities

- 500 -

- (989)

S94 C t ib ti d Pl 2 0295 304

(4,681) (1,777)

2,068 925 3,422 (3,520)

(6,392)

8 829

4,615

(12 231)

Management 5 37 - 1 (16) (26) 1 126 (133) (6) (33)

Urban Space 948 26 - 31 (895) - 110 84 (300) (106) -

Library 140 264 - 65 - - 469 1,092 (360) 1,201 1,098

385

-

-

- - -

-

3,787

494

-

-

(4,040) 494

-

2,029

-

(4,040)

-

- 3,787 -

-

- - -

S94 Contributions - under a Plan

S93F Planning Agreements

S94A Levies - under a Plan

5,304

2,029 5,304

Total S94 Revenue Under Plans

Financial S

t

-

-

-

8,829 (12,231)

-

(4,040)

- -

8,829

-

494

-

-

-

2,029

-

Total Contributions

S64 Contributions

page 63

5,304 -

tatements 2011

3,787 (12,231) 385 -

-


Notes to the Financial Statementsfor the financial year ended 30 June 2011 for the financial year ended 30 June 2011

Note 17. Statement of Developer Contributions (continued)

$ '000$ '000

S94 CONTRIBUTIONS - UNDER A PLAN

CONTRIBUTION PLAN - COUNCIL WIDE

Held as

Projections

ExpenditureInterest InternalContributions

Cumulative

Exp Over or Internal

832

Restricted

-

Asset

(68)

(500)

700

-

(1) - 409 (950)

Held as

(to)/from

during

-

Expenditure

- -

Interest

31 (57)

Borrowing

Year

earned

Internal

17

in Year

47

182 -

- -

Contributions

- Roads

PURPOSE Opening

Cash

received during the Year

-

Non CashBalance

Traffic Facilities 750

Drainage 126 (1,026)

-

111

(92)

Borrowings

-

income

-

Funding

(under)still

-

due/(payable)outstanding

194

Exp

Future

Over or Internal

(3,520) 2,068

(500)

(1,777)

925

(1) 409

-

- (989)

-

(950)

315

(2,122)

- 110 84

4,615 -

17

31 (895)

235 -

182

-

500

-

98

2,332

1,018 -

26 -

Parking989

-

-

948

Traffic Facilities 750

Community FacilitiesOpen Space

Urban Space

- -

3,422

-

308

(6,392)

(92)

308

(4,681)

(300) (106) -

2,377

Library 140 264 - 65 - - 469 1,092 (360) 1,201 1,098

- 3,787 8,829

110 84

(4,040) 494

31 (895)

5,304 2,029

26 948

-

ManagementUrban Space

- Total 385

(300) (106)

(12,231)

5 37 - 1 (16) (26) 1 126 (133) (6) (33)

Financial S

ttatements 2011

page 64




Note 18. Contingencies & Other Assets/Liabilities Not Recognised

$ '000

The following assets and liabilities do not qualify for (ii) Statewide Limitedrecognition in the Balance Sheet, but their knowledge& disclosure is considered relevant to the users of Council is a member of Statewide Mutual, a mutualCouncil's Financial Report. pool scheme providing liability insurance to Local

Government.

LIABILITIES NOT RECOGNISED: Membership includes the potential to share in eitherthe net assets or liabilities of the fund depending on

1. Guarantees its past performance. Council’s share of the NetAssets or Liabilities reflects Councils contributions to

(i) Defined Benefit Superannuation the pool and the result of insurance claims within Contribution Plans each of the Fund Years.

Council participates in an employer sponsored The future realisation and finalisation of claimsDefined Benefit Superannuation Scheme, and makes incurred but not reported to 30/6 this year may resultcontributions as determined by the Superannuation in future liabilities or benefits as a result of pastScheme's Trustees. events that Council will be required to fund or share

in respectively.Member Councils bear responsibility of ensuring there

are sufficient funds available to pay out the required (iii) StateCover Limitedbenefits as they fall due.

Council is a member of StateCover Mutual LimitedThe Schemes most recent full actuarial review and holds a partly paid share in the entity.indicated that the Net Assets of the Scheme werenot sufficient to meet the accrued benefits of the StateCover is a company providing workersSchemes Defined Benefit member category with compensation insurance cover to the NSW Localmember Councils required to make significantly Government Industry and specifically Council.higher contributions from 2009/10 & beyond.

Council has a contingent liability to contribute furtherThe Local Government Superannuation Scheme equity in the event of the erosion of the Company'showever is unable to provide Council with an accurate capital base as a result of the company's pastestimate of its share of the net deficit and accordingly performance and/or claims experience or as a resultCouncil has not recorded any net liability from it's of any increased prudential requirements from APRA.Defined Benefit Scheme obligations in accordancewith AASB 119. These future equity contributions would be required

to maintain the company’s minimum level of NetFuture contributions made to the defined benefit Assets in accordance with its Licence Requirements.scheme to rectify the net deficit position will berecognised as an expense when they become (iv) Other Guaranteespayable - similar to the accounting for DefinedContributions Plans. Council has provided no other Guarantees other than

those listed above.

page 65




Note 18. Contingencies & Other Assets/Liabilities Not Recognised (continued)

$ '000

LIABILITIES NOT RECOGNISED (continued): ASSETS NOT RECOGNISED:

2. Other Liabilities (i) Land Under Roads

(i) Third Party Claims As permitted under AASB 1051, Council has electednot to bring to account Land Under Roads that it

The Council is involved from time to time in various owned or controlled up to & including 30/6/08.claims incidental to the ordinary course of businessincluding claims for damages relating to its services.

(ii) Infringement Notices/FinesCouncil believes that it is appropriately coveredfor all claims through its Insurance Coverage and Fines & Penalty Income, the result of Council issuingdoes not expect any material liabilities to eventuate. Infringement Notices is followed up and collected by

the Infringement Processing Bureau.(ii) S94 Plans

Councils Revenue Recognition policy for suchCouncil levies Section 94/94A Contributions upon income is to account for it as revenue on receipt.various development across the Council area throughthe required Contributions Plans. Accordingly, at Year End, there is a potential asset

due to Council representing issued but unpaidAs part of these Plans, Council has received funds Infringement Notices. for which it will be required to expend the monies inaccordance with those Plans. Due to the limited information available on the status,

value and duration of outstanding Notices, Council isAs well, these Plans indicate proposed future unable to determine the value of outstanding income.expenditure to be undertaken by Council, which willbe funded by making levies and receipting funds infuture years or where a shortfall exists by the use ofCouncil's General Funds.

These future expenses do not yet qualify as liabilitiesas of the Reporting Date, but represent Councilsintention to spend funds in the manner and timingset out in those Plans.

Note 19. Controlled Entities, Associated Entities & Interests in Joint Ventures

Council has no interest in any Controlled Entities, Associated Entities or Joint Ventures.

page 66




Note 20. Equity - Retained Earnings and Revaluation Reserves

$ '000

a. Retained Earnings

Movements in Retained Earnings were as follows:Balance at beginning of Year (from previous years audited accounts)


b. Changes in Accounting Policies (prior period effects)

c. Other Comprehensive Income (excl. direct to Reserves transactions)

d. Net Operating Result for the YearBalance at End of the Reporting Period

b. Reserves

(i) Reserves are represented by:

- Infrastructure, Property, Plant & Equipment Revaluation ReserveTotal

(ii) Reconciliation of movements in Reserves:

Infrastructure, Property, Plant & Equipment Revaluation Reserve- Opening Balance- Revaluations for the year- Other movements - Drainage Infrastructure Adjustment- Balance at End of Year

TOTAL VALUE OF RESERVES

(iii) Nature & Purpose of Reserves

Infrastructure, Property, Plant & Equipment Revaluation Reserve

- The Infrastructure, Property, Plant & Equipment Revaluation Reserve is used to record increments/decrements of Non Current Asset values due to their revaluation.

-

241,681

Notes

86,324

296,934

8,971

Actual

241,681

121,101

345,444

(864)

207,425

20 (c) 7,226

2011

48,394

361,641

207,425

8,971 20 (d)

Actual 2010

7,476 -

7,342

9(a)

368,253

2,237 32,019

241,681

207,425

207,425

207,425 241,681

page 67




Note 20. Equity - Retained Earnings and Revaluation Reserves (continued)

$ '000

c. Correction of Error/s relating to a Previous Reporting Period

Council made the following corrections during the current reporting period.

During the year 2010/11, Council reassessed the condition and lifecycle of assets valued in previous financial years. Adjustments have been made to 2009/10 balances to reflect any significant changes identified due to information previously unavailable.

The amount of the correction taken to the prior period opening balance of equity consists of:

- Investment Property decrease due to over-estimated market potential of 38 Humphreys Lane in a prior year's valuation.

- Reassessment of Transport Infrastructure Asset conditions, remaining lifecycle and current replacement costs.

- Roads, Bridges, Footpaths increase to accumulated depreciation

- Roads, Bridges, Footpaths increase to Cost

- Reclassification of Operational Land and Community Land Operational Land Decrease Community Land Increase

Other MovementsA current year adjustment was made for Stormwater Drainage Infrastructure due to improved asset information collected throughout 2010/11. This relates to inventory, condition, remaining life and currentcontract rates. Assessments were made through inspections and CCTV footage and applied against our value on hand. The movement was a net increase to the Asset Revaluation Reserve in 2010/11.

Other Comprehensive Income direct to Retained Earnings,A current year adjustment has been applied to Land Improvements. This was due to a decrease in Accumulated Depreciation resulting from information collated during the year which lead to a revaluation of Land improvements.

Fair Revaluations of IPP&E for 10/11As part of Council's transition to measuring all it's I,PP&E at FairValues, Council this year reviewed and brought to account Fair Valuesfor the following Asset Classes:

- Community Land- Operational Land- Land Improvements- Other Structures- Investment Properties

Actual Actual

- -

(5,875)

2011

(1,805) 1,805

2010

19,472

(8,118)

Notes

page 68





$ '000

c. Correction of Error/s relating to a Previous Reporting Period (continued)

Council corrections during the current reporting period (continued)

As part of that evaluation & measurement process, the remaininguseful life of each asset has been reassessed to actual.

This reassessment has resulted in a material difference as to wheresome assets actually sit in relation to their asset life cycle relative towhat the value of accumulated depreciation in Council's FinancialReports had previously indicated.

Council does not have sufficient and reliable information that willallow the restatement of information prior to 30/6/09 (the closing datefor the comparative figures in this report).

As a result, Council has adjusted the accumulated depreciation forthe following asset classes as at 30/6/10 to reflect the correct valueof accumulated depreciation;

Other Structures Decrease to Accumulated Depreciation

This adjustment resulted in net increase in Council'sAccumulated Surplus as at 30/6/10.

Corrections of errors actioned in 2009/10 financial statements.

A fair valuation resulted in a material difference as to where someassets actually sat in with respect to their asset life cycle relative towhat the value of accumulated depreciation in Council's FinancialReports had previously indicated.

Council did not have sufficient and reliable information that wouldallow the restatement of information prior to 30/6/08 (the closing datefor the comparative figures in last year's report).

As a result, Council adjusted the accumulated depreciation forthe Asset Classes below as at 30/6/09 to reflect the correct valueof accumulated depreciation;

- Stormwater Drainage (increase) to accumulated depreciation

- Roads, Bridges, Footpaths decrease to accumulated depreciation

This adjustment resulted in a net increase in Council'sAccumulated Surplus as at 30/6/09.

58,366

Actual

(17,198)

Actual Notes 2011 2010

1,747

page 69





$ '000

c. Correction of Error/s relating to a Previous Reporting Period (continued)

In accordance with AASB 108 - Accounting Policies, Changes inAccounting Estimates and Errors, the above Prior Period Errorshave been recognised retrospectively.

These amounted to the following Equity Adjustments:

- Adjustments to Opening Equity - 1/7/09 (relating to adjustments for the 30/6/09 reporting year end and prior periods)

- Adjustments to Closing Equity - 30/6/10 (relating to adjustments for the 30/6/10 year end)

Total Prior Period Adjustments - Prior Period Errors

d. Voluntary Changes in Accounting Policies

Council recognised for the first time Council Cared and Controlled Land (Crown land) in accordance with the Local Government Code of Accounting. Practice Update 19. Significant Changes in Accounting Policies.

s-91 in Code 19: The NSW Valuer General’s valuations may be used under

the revaluation model to represent fair value for the revaluation of communityland under Clause 31 of AASB 116.

A small group of land parcels without a valuation from the Valuer General were valued through an external registered valuer.

This has had the effect of increasing I,PP&E by:

In accordance with AASB 108 - Accounting Policies, Changes inAccounting Estimates and Errors, the above changes inAccounting Policy have been recognised retrospectively.

These amounted to the following Equity Adjustments:

- Adjustments to Opening Equity - 1/7/09 (relating to adjustments for the 30/6/09 reporting year end and prior periods)

- Adjustments to Closing Equity - 30/6/10 (relating to adjustments for the 30/6/10 year end)

Total Prior Period Adjustments - Accounting Policy Changes

41,168

Actual Actual

41,168

7,226

-

-

8,971

- 8,971

-

- 8,971

- -

Notes

7,226

2011 2010

page 70




Note 21. Financial Result & Financial Position by Fund

Income Statement by Fund$ '000

This note is not required as Council does not operate Water and Sewer Funds.

Note 22. "Held for Sale" Non Current Assets & Disposal Groups

Council did not classify any Non Current Assets or Disposal Groups as "Held for Sale".

Note 23. Events occurring after Balance Sheet Date

Events that occur after the reporting date of 30 June 2011, up to and including the date when the financialstatements are "authorised for issue" have been taken into account in preparing these statements.

Council has adopted the date of receipt of the Auditors' Report as the appropriate "authorised for issue" daterelating to these General Purpose Financial Statements.

Accordingly, the "authorised for issue" date is 04/10/11.

Events that occur after the Reporting Date represent one of two types:

(i) Events that have provided evidence of conditions that existed at the Reporting Date

These financial statements (and the figures therein) incorporate all "adjusting events" that provided evidenceof conditions that existed at 30 June 2011.

(ii) Events that have provided evidence of conditions that arose after the Reporting Date

These financial statements (and figures therein) do not incorporate any "non adjusting events" that haveoccurred after 30 June 2011 and which are only indicative of conditions that arose after 30 June 2011.

Council is aware of the following "non adjusting events" that merit disclosure;

Actual

2011 2010

Actual Actual

Council's independent investment advisors, Denison Financial Advisory, note that market weakness in both July and August has lead to price falls in some of our structured investments. Liquidity for these investments remains low and we continue to monitor all avenues available to deliver the most beneficial outcome to Council from these securities.

2011 20112011Actual

2011

page 71




Note 24. Discontinued Operations

$ '000

Council has not classified any of its Operations as "Discontinued".

Note 25. Intangible Assets

Intangible Assets represent identifiable non-monetary asset without physical substance.

Intangible Assets are as follows;

Opening Values:Gross Book Value (1/7)Accumulated Amortisation & ImpairmentNet Book Value - Opening Balance

Movements for the year- Purchases- Development

- Amortisation charges

Closing Values:Gross Book Value (30/6)Accumulated Amortisation & Impairment

TOTAL INTANGIBLE ASSETS - NET BOOK VALUE 1

1. The Net Book Value of Intangible Assets represent:

- Software

Note 26. Reinstatement, Rehabilitation & Restoration Liabilities

Council has no outstanding obligations to make, restore, rehabilitate or reinstate any of its assets/operations.

Amount

-

- (4)

131

- -

Amount

106

106

(29) 135

(4) 135

131

131

106 131

135

- -

32 103

(4)

2010

Carrying

2011 2010

Actual

Carrying

Actual

2011Actual Actual

page 72




Note 27 Council Information & Contact Details

page 73

Note 27. Council Information & Contact Details

Principal Place of Business:Civic CentreMacMahon StreetHURSTVILLE NSW 2220Contact DetailsContact DetailsMailing Address: Opening Hours:PO Box 205 Customer Service - 8.30am - 4.30pm | Monday to FridayHURSTVILLE BC NSW 1481 Phone - 8.30am - 5.00pm | Monday to Friday

Telephone: 02 9330 6222 Internet: www.hurstville.nsw.gov.auFacsimile: 02 9330 6223 Email: [email protected]: 02 9330 6223 Email: [email protected]

Officers Elected MembersGENERAL MANAGER MAYORVictor G D Lampe Steve McMahon

RESPONSIBLE ACCOUNTING OFFICER COUNCILLORSKaren Foldi Con Hindi (Deputy Mayor)

Vince BadalatiPUBLIC OFFICER Beverley Giegerl OAMWarren Park Andrew Istephan

Jack JacovouAUDITORS Nancy LiuAUDITORS Nancy LiuHill Rogers Spencer Steer David PerryLevel 5 Bill Pickering (OAM, Emeritus Mayor)1 Chifley Square Philip SansomSYDNEY NSW 2000 Anne Wagstaff

Clifton Wong

Other InformationOther InformationABN: 24 782 671 133

page 73

Hurstville City CouncilHurstville City Council SPECIAL PURPOSE FINANCIAL STATEMENTS for the year ended 30 June 2011



SPFS 2011


Special Purpose Financial Statements for the financial year ended 30 June 2011

Council has resolved that it does not operate any Business Activities as set out in theNational Competition Policy and Division of Local Government Guidelines.

As a result of this resolution, Council has no reportable Special Purpose Financial Statements.

Hurstville City Council SPECIAL SCHEDULES for the year ended 30 June 2011



Special Schedules 2011


Special Schedules for the financial year ended 30 June 2011

Contents

Special Schedules1

Net Cost of Services

Statement of Long Term Debt (all purposes)

Statement of Internal Loans (Sect. 410(3) LGA 1993)

Water Supply - Income StatementWater Supply - Balance Sheet

Sewerage Service - Income StatementSewerage Service - Balance Sheet

- Notes to Special Schedules No. 3 & 5

Condition of Public Works

Financial Projections

1 Special Purpose Schedules are not audited.

Background

These Special Schedules have been designed to meet the requirements of special purpose users such as;

the NSW Grants Commissionthe Australian Bureau of Statistics (ABS),the NSW Office of Water,the Department of Environment, Climate Change and Water, andthe Division of Local Government (DLG).

The financial data is collected for various uses including;

the allocation of Financial Assistance Grants,the incorporation of Local Government financial figures in national statistics,the monitoring of loan approvals,the allocation of borrowing rights, andthe monitoring of the financial activities of specific services.

- Special Schedule No. 5 n/a

Page

2

4

n/a

- Special Schedule No. 1

- Special Schedule No. 2(a)n/a


- Special Schedule No. 2(b)

- Special Schedule No. 3n/a


(i)


7

5- Special Schedule No. 7

n/a

n/a

(ii)

page 1



Special Schedule No. 1 - Net Cost of Services for the financial year ended 30 June 2011

$'000

Governance

Administration

Public Order and Safety

Beach ControlEnforcement of Local Govt RegsAnimal ControlOtherTotal Public Order & Safety

Health

EnvironmentNoxious Plants and Insect/Vermin ControlOther Environmental ProtectionSolid Waste ManagementStreet CleaningDrainageStormwater ManagementTotal Environment

Community Services and EducationAdministration & EducationSocial Protection (Welfare)Aged Persons and DisabledChildrens ServicesTotal Community Services & Education

Housing and Community AmenitiesPublic CemeteriesPublic ConveniencesStreet LightingTown PlanningOther Community AmenitiesTotal Housing and Community Amenities

Water Supplies

Sewerage Services

-

2,364 - - (2,364)

20

-

375 -

-

- 98

(1,415)

20

124

12,475

9,572

-

9,947

- -

(101)

31

-

(2,180)

(551)

76 (22)

-

37

-

1,991 1,540

-

Net Cost.of Services.

(237) -

(1,208)

-

(11,544)

Function or Activity

- -

Fire Service Levy, Fire Protection, Emergency Services

- - 38 -

-

Capital.

13,261

1,246

1,717

-

- (159)

- -

-

34

3,292

-

(751)

215 1,761

488

10,275

1,415 1,238

22 582

-

2,691

-

(283)

-

42

4,282

-

1,991

-

-

-

-

-

-

1,233

(1,238)

- 467

(1,059)

391

-

-

-

(494)

2,890

-

-

23

2,654 -

- - (1,546)

-

250 -

Expenses from. Continuing. Operations. Non Capital.

Income fromcontinuing operations

2,798

154

-

205

328

- - -

-

1,366 174

159

page 2



Special Schedule No. 1 - Net Cost of Services (continued) for the financial year ended 30 June 2011

$'000

Recreation and CulturePublic LibrariesMuseumsArt GalleriesCommunity Centres and HallsPerforming Arts VenuesOther Performing ArtsOther Cultural ServicesSporting Grounds and VenuesSwimming PoolsParks & Gardens (Lakes)Other Sport and RecreationTotal Recreation and Culture

Fuel & Energy

Agriculture

Mining, Manufacturing and Construction

Building ControlOther Mining, Manufacturing & ConstructionTotal Mining, Manufacturing and Const.

Transport and CommunicationUrban Roads (UR) - LocalUrban Roads - RegionalSealed Rural Roads (SRR) - LocalSealed Rural Roads - RegionalUnsealed Rural Roads (URR) - LocalUnsealed Rural Roads (URR) - RegionalBridges on UR - LocalBridges on SRR - LocalBridges on URR - LocalBridges on Regional RoadsParking AreasFootpathsAerodromesOther Transport & CommunicationTotal Transport and Communication

Economic AffairsCamping Areas & Caravan ParksOther Economic AffairsTotal Economic Affairs

Totals – Functions

General Purpose Revenues(2)

Share of interests - joint ventures &associates using the equity method

NET OPERATING RESULT (1)

(1) As reported in the Income Statement | (2) Includes: Rates & Annual Charges (incl. Ex Gratia, excl. Water & Sewer), Non Capital General

Purpose Grants & Interest on Investments (excl. Ext. Restricted Assets)

-

-

Capital.

- -

- -

(512)

- -

71 -

-

377

Function or Activity

35,741

-

-

377

1,590

-

-

438

35,741

- -

269 294

6,333

- - - -

7,476

-

(28,265)

515 515

-

4,034

-

(356)

-

-

(2,732) 1,048

-

649

-

(512) -

(4,144)

445 (2,579)

(6,374)

-

-

-

(488)

(102)

794

-

-

- -

-

4,906

-

- -

-

- -

-

36

-

726

-

-

46

60,245

-

10,034 3,186

1,587

61,388

-

-

-

-

-

60,245

3,124 -

1,587 2,102 -

941

-

2,102

- -

154

- 131

-

1,264

-

4,116

- 138

-

-

206

(60)

-

6,333 25,647

-

-

-

-

155

-

- -

(3,371) 51

Net Cost.of Services.

Income fromcontinuing operations

17

Non Capital.

(219)

-

- 1,483

Expenses from. Continuing. Operations.

-

-

3,666 119

-

987

-

- 889

889

923 3,232

-

-

-

2,888

-

9,812 478

244

191

499

page 3


Special Schedule No. 2(a) - Statement of Long Term Debt (all purpose) for the financial year ended 30 June 2011

$'000

Notes: Excludes (i) Internal Loans & (ii) Principal Inflows/Outflows relating to Loan Re-Financing.

This Schedule is prepared using the face value of debt obligations, rather than fair value (which are reported in the GPFS).

Loans (by Source)Commonwealth Government

Current

- - -

Debt redemption during the year

From Revenue

Sinking Funds

Principal outstanding New Loans raised during

the year

at beginning of the year

Classification of DebtCurrent

Non Current

Total

-

Special S

chedules 2011

Transfers to Sinking

Funds

Principal outstandingInterest

applicable for Year Total

Non Current

at the end of the year

-

-

- - -

-

-

5,000

-

500 4,500 5,000 -

4,500 -

Public Subscription - -

- - -

-

Treasury CorporationOther State Government - - -

Financial Institutions - - - 56 - 5,000

- 500 56 5,000

-

- -

-

- - Total Loans- -

Other - -

- -

-

-

-

Other Long Term DebtRatepayers Advances -

- Government Advances - - Finance Leases

-

- -

- - - -

-

-

- -

-

- -

4,500

-

56 5,000 - -

- -

- 500 5,000

-

page 4

Total Long Term Debt -

-

-

Total Debt

Deferred Payments- -

-


Special Schedule No. 7 - Condition of Public Works as at 30 June 2011

$'000

Special S

chedules 2011

4,245 13,639 2 sub total 413 - Assets not included in Buildings 0 - 20%

717 4,088

79 5,554 - 394,261 110,902 283,359 -

Museum

Public Roads

sub total

Sealed Roads, Kerb & Gutter

Council Works Depot

Other Structures

Buildings 0 - 50%

Amenities/Toilets

per Note 1

Council Offices

(%)

Asset Category

Council HallsOther Council Buildings 0 - 50%

ASSET CLASSValuation.Cost.

Accum.DepreciationAmortisation& Impairment

4,575

3,239 Aquatic Centre 0 - 50% 540 14,332 674

Annual.

153

satisfactory

Required(2)

705 954

0 - 50%

per Note 4

75

0 - 50% 11

cost to

3,473

79 3,672 433

2

bring up to a

Condition#.condition / Maintenance.

Asset Annual.

0 - 50%

0 - 50%

Amount.(WDV).

($).

7,878

469

Current(3)

52

Maintenance.

<<<<<<<<<<<< per Note 9 >>>>>>>>>>>>

Estimated

105

0 - 50%

Rate

1.00% 3,327

Dep'n. Dep'n..Expense. Carrying.

1.40%FootpathsCar Parks

682 36,675 2 300 11,394

sub total

48,069 4,837

2

122,696 1,386

-

47,626

98,791 340,638

13,639 4,245 9,394

241,847

9,394 -

- 75,070

5,568

0 - 50%

82

Childcare Centre(s)

1,534

413

1.00%

1,997 1,950

17,269 1,659

9,391

145 150

222 993

3 367

3,947

Library

437 72,409 61,823 10,586 2 90

<<<<<<<< per Section 428(2d) >>>>>>>>

360 2

3,004 3 2

275 200 115

standard (1)

17

21

195 46

140

50 13,658 2 -

2 175 2

21 30

90

7

25

654 2,353

52 282

300 713

150

4,100

11

600

2,220 2,053

395

340 547

600 395

2,598 21

2,621 2

4,400 38

20 858

page 5


Special Schedule No. 7 - Condition of Public Works (continued) as at 30 June 2011

$'000

Notes:(1). Satisfactory refers to estimated cost to bring the asset to a satisfactory condition as deemed by Council. It does not include any planned enhancements to the existing asset.

(2). Required Annual Maintenance is what should be spent to maintain assets in a satisfactory standard.

(3). Current Annual Maintenance is what has been spent in the current year to maintain assets.

# Asset Condition "Key" - as per NSW Local Government Asset Accounting Manual:

Near Perfect - Ranges from New or Good

Superficial Deterioration - Ranges from Generally Good to Fair

Deterioration Evident - Ranges from Fair to Marginal

Requires Major Reconstruction - Ranges from Poor to Critical

Asset Unserviceable - Critical, Beyond Repair5

5,750

2,101 381

Special S

chedules 2011

2,101

10,286

Current(3)

Annual.Annual.satisfactory

Required(2)bring up to a

Condition#.

4

2

604,758 6,892 -

1

TOTAL - ALL ASSETS

19,481

244,898 359,860

- 54,681 74,162 sub total 857 4,500

per Note 1 per Note 4 <<<<<<<<<<<< per Note 9 >>>>>>>>>>>>

Cost.

Accum.DepreciationAmortisation& Impairment

ASSET CLASSValuation.

Rate(%)

Expense.

Drainage Works

Dep'n.

Inlets, Outlets and Conduits 1.10% 857

Dep'n.. cost to

Asset Amount.Carrying.

Maintenance.condition / (WDV). Maintenance.

19,481 <<<<<<<< per Section 428(2d) >>>>>>>>

standard (1)

4,500

($).

74,162 54,681 3

Estimated

Asset Category

page 6

3

5,953

381



Special Schedule No. 8 - Financial Projections as at 30 June 2011

(1)

$'000

(i) RECURRENT BUDGETIncome from continuing operationsExpenses from continuing operations

Operating Result from Continuing Operations

(ii) CAPITAL BUDGETNew Capital Works (2)

Replacement/Refurbishment of Existing AssetsTotal Capital Budget

Funded by:– Loans– Asset sales– Reserves– Grants/Contributions– Recurrent revenue– Other - DWM & TIR

Notes:

(1) From 10/11 Income Statement.

(2) New Capital Works are major non-recurrent projects.

14/15

Forecast(3)Forecast(3)

13/14

64,937

Actual

10/11

Forecast

12/13 11/12

Forecast

5,113 7,250 7,815

60,245 61,815

7,476 363

19,484 5,239 -

67,721 62,058 63,472

-

243 97

66,726

142

63,835 66,823 64,795

1,072 -

10,942

-

3,500

24,597 12,489 7,815

991 2,000 909 1,058

7,442 7,167

-

7,167

1,072 1,006 10,627

2,919 4,808 1,888

70 7,815 10,942

5 44 42 70 7,167 24,597 12,489

747 468

4,973 8,983 668

4,462

5,020 4,910

2,745 468

985

page 7

Annual Report 2010-2011 - Georges River Council

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Transcript of Annual Report 2010-2011 - Georges River Council