aiesec in ghana compendium - Google Groups

1 `````

AAIIEESSEECC IINN GGHHAANNAA CCOOMMPPEENNDDIIUUMM

The intention of this compendium is to comply with the International Compendium and provide for a practical and sustainable means of governing AIESEC In Ghana.

Last Updated

5th August, 2007

AIESEC In Ghana Compendium Last Updated on January 2004

I - CONSTITUTION 1.1 Name Art. 1 The name of the association shall be AIESEC In Ghana. 1.2 The AIESEC way Art. 2 What is AIESEC?

AIESEC is a global, non-political, independent, not-for-profit organization run by students and recent graduates of institutions of higher education. Its members are interested in world issues, leadership and management. AIESEC does not discriminate on the basis of race, colour, gender, sexual orientation, creed, religion, national, ethnic or social origin.

Art. 3 OUR VALUES: Activating Leadership

We lead by example and inspire leadership through actions and results. We take full responsibility for our role in developing the potential of other people.

Enjoying Participation We have a dynamic environment created by active and enthusiastic involvement of individuals. We enjoy being involved in AIESEC.

Striving for Excellence We aim to deliver the highest quality performance in everything we do. Through creativity and innovation we seek to continuously improve our results. Living Diversity We seek to learn from the different ways of life and opinions represented in our multicultural environment. We respect and actively encourage the contribution of every individual.

Acting sustainable We act in a way that is sustainable for our organization and society. Our decisions take into account the needs of future generations.

Demonstrating Integrity We are consistent and transparent in our decisions and actions. We fulfill our commitments and conduct ourselves in a way that is true to our identity.

Art. 4 WHAT WE ENVISION:

Peace and fulfilment of humankind's potential. Art. 5 OUR IMPACT:

Our international platform enables young people to discover and develop their potential to provide leadership for a positive impact on society.

Page -2-


Art. 6 THE WAY WE DO IT:

AIESEC provides its members with an integrated development experience comprised of leadership opportunities, international internships and participation in a global learning environment

Art. 7 English is the official language of the association in Ghana. 1.3 Membership Art. 8 AIESEC in Ghana shall consist of associations of students and recent graduates of

universities interested in world issues, leadership and management. Art. 9 Prior to being admitted as a member, any applicant must fulfil the requirements set out in

the compendium (see section 5). Art. 10 Admission of membership and subsequent updating the statuses shall be done at every

NLM in accordance with the compendium (see section 5). Art. 11 Admission, expulsion or removal of the membership shall be decided through the

procedures set out in the compendium (see section 5). Decisions will only be valid upon ratification of at least two-thirds of the voting members at any NLM. No member shall be expelled except upon eight weeks notice from The Member Committee of AIESEC in Ghana by registered mail specifying the ground upon which expulsion is based.

Art. 12 Any member may resign at any time by giving four weeks notice to be delivered in

writing to Executive Boards of AIESEC in Ghana at all levels of the association, which shall so inform the legislative meeting of members and the National Board of Advisors.

Art. 13 A member who resigns or is expelled/removed shall forfeit the right to any part of the

assets of AIESEC in Ghana. The member shall also return all assets belonging to the AIESEC in Ghana at their cost.

Art. 14 A member who resigns or is expelled/removed may not utilize the AIESEC name for any

purpose, activities or communication. 1.4 Management of AIESEC In Ghana Art. 15 The Association shall be administered by AIESEC In Ghana Member Committee,

consisting of a President, at least three Vice-Presidents and ordinarily incident in Ghana during the entire term of office. Roles will be distributed as per competencies of the Directors.

Art. 16 AIESEC In Ghana Member committee is allowed to retain all its power, so long as more

than two thirds of the team is working. Art. 17 The Presidential applicants are screened by a Committee consisting of one Board

Member, One Alumni (selected by the Board of Advisors), President, one Director (selected by the Board of Advisors) and Local Committee Presidents. (According to the procedure outlined in section 4).

Page -3-


The role of the Committee is to shortlist the competent applicants from among the eligible applicants.

Art. 18 The VPs are given a vote of Confidence by the membership and selected by the

President. (According to the procedure outlined in section 4). Art. 19 The President or VPs can be re-elected but shall not serve for more than 2 consecutive

terms in the same level or position. Art. 20 Within AIESEC In Ghana, Member Committee shall have voting power according to the

voting procedures mention in section 2.4.1. A simple majority of the members of AIESEC In Ghana Member Committee shall constitute quorum for a decision-making forum of AIESEC In Ghana.

Art. 21 Decisions shall be taken by a simple majority vote of AIESEC In Ghana Member Committee members present. Art. 22 AIESEC In Ghana Member Committee shall have full power of management and

administration, subject to the prerogatives of the annual legislative meeting. Art. 23 AIESEC In Ghana shall delegate the day-to-day management of the association to the

AIESEC in Ghana Member Committee President (because the Member Committee cannot delegate management to itself but to another party.)

Art 24 The AIESEC in Ghana Member Committee may rescind its delegation of the day-to-day

management to the AIESEC in Ghana Member Committee President should he/she not perform in its best interest.

Art. 25 All the deeds committing the association shall, except for special proxies, be signed by

two members of AIESEC In Ghana Member Committee. Of the two signatories, one signing member shall be the President or the one member of the Board of Advisors.

Art. 26 The President of AIESEC In Ghana (MCP) shall be responsible for carrying out the

decisions of the legislative meetings and for coordinating the work of AIESEC In Ghana. Art. 27 The President will cease to hold office:

a) By death b) By resignation c) By removal from office by the court in the cases provided for in the law; d) At the end of his/her term; and e) By his removal from office by the National Board of Advisors for important reasons. f) By 2/3rds voting from the National Assembly

Art. 28 Any member of AIESEC In Ghana Member Committee shall cease to hold office as a

result of dismissal by the President subject to the approval of the Board of Advisors, after due hearing.

1.6 The legislative meeting of members Art. 30 Members (Local committees) admitted to voting statute shall together constitute the

legislative meeting of members of AIESEC, which comes together on the occasion of the association's annual National Legislative Meetings (NLM).

Page -4-


Art. 31 Additional sessions of the National Congress may be convened on request of at least two thirds of the association's voting members.

Art. 32 The legislative meeting of members shall have all powers for the performance and

execution of the purposes of the association. Art. 33 Any appropriate question or business may be brought before the legislative meeting of

members without prior notice thereof. . The issue or question must be proposed and seconded by members of the association.

Art. 35 Legislative meetings shall validly be held if at least two-thirds of the association's voting

members are present or represented by proxy. Art. 36 Only paid-up members shall be entitled to vote at legislative meetings. Each member

shall have one vote (refer to section 5). Art. 37 A member may be represented at the legislative meetings by another member. No

member shall hold more than two proxies. Art. 38 The decisions of the legislative meetings shall be carried by a simple majority vote of all

voting members present or represented, except if the Constitution or Standing Orders provide otherwise.

Art. 39 National Legislative Meetings (NLM’s) shall be presided over by a Chairperson elected

by the members. The Chairperson shall neither vote nor take part in the discussions of the meeting.

1.7 Finances

Art. 30 The capital of the association will be formed by contributions of members, subsidies,

gifts, legacies and other contributions from partnerships with our external stakeholders. Art. 31 The association's financial responsibility shall be limited to assets and members shall not

be personally liable. Art. 32 The use of funds and the bookkeeping of the MC shall be governed by the association’s

financial regulations. These regulations may be amended by a two-thirds majority vote at a legislative meeting.

Art. 33 The financial year of the association shall extend from July 1st to June 30th. Art. 34 Annually the MC shall submit the accounts of the closed financial year to the Board of

Advisors. These accounts, upon audit should also be submitted to the Local Committee Presidents of the Association. The estimated budget for the following year should be submitted, with the National Year Plan to the Board of Advisors and copied to the Local Committee Presidents no later than 30 days after taking office.

Art. 35 Financial reports shall be submitted to the board of advisors on a quarterly basis. Art. 36 The MC shall keep filed records of its financial operations for a period of ten years. 1.7 Amendments to the Constitution & Dissolution Art. 37 Any proposal regarding amendments to the constitution and dissolution shall emanate

from the LC or two of the association’s members.

Page -5-


Art. 38 AIESEC In Ghana Member Committee shall advise the members of the association at

least four weeks in advance of the date of the legislative meeting, which will deliberate, on such a proposal.

Art. 39 Approval for the association to be dissolved shall be granted by a three quarters majority

vote of all members of the association. Art. 40 Approval for an amendment to the Constitution shall be granted if it receives a 2/3-

majority vote of the members of the association. Art. 41 A resolution of AIESEC In Ghana Member Committee to alter the constitution or

dissolve the association requires the unanimous consent of AIESEC In Ghana members in a full meeting. If a meeting is not complete whereby a resolution is discussed, a second meeting shall be convened not earlier than two and no later than 4 weeks after the first meeting. This meeting, irrespective of the number of AIESEC In Ghana members present or represented, may adopt a lawful amendment to the constitution with unanimous consent.

1.8 General provisions Art. 42 Anything which is not provided for by the present Constitution shall be settled according

to the provisions of the AIESEC International (AI) compendium and the provisions of the Laws of the Republic of Ghana.

Art. 43 The registered office of the Association shall be in a municipality of Accra, and is at

present at: B99/10 Orgle Road P.O. Box LG 364 North Kaneshie, Accra Legon, Accra Ghana Ghana It may be relocated to any other address by a decision of the MC if there is an immediate and urgent threat for the future of the association. Furthermore the MC will notify all members of this threat and the MC mandated to work upon the solution. If solution cannot be found, the MC will inform all members and will outline guidelines for new location. The registered office may also be relocated to another address if that location is better suited for the purposes of the association.

Page -6-

II - THE STANDING ORDERS OF AIESEC 2.1 Chair 2.1.1 The Chairperson, elected by the first Full Session of NLMs shall occupy the Chair. In

his/her absence, the MCP/MCVP shall occupy the chair and a new chair shall be elected at the next plenary at the NLM.

2.1.2 If the official ordinarily entitled to take the Chair is so affected by or interested in any

motion as to render it advisable, in the opinion of the members, that he/she vacates the Chair during the discussion of that motion. It shall be permissible for members to move, second and vote upon a motion that he/she vacates the Chair during the discussion. If the motion is carried, the meeting shall temporarily be conducted by the MCP/MCVP.

2.1.3 The Chairperson shall be the sole interpreter of the Standing Orders. 2.1.4 The MCP shall be the final interpreter of the provisions of the Compendium, apart from

standing orders and except in cases where they are interested parties, the Chairperson shall make the final ruling.

2.1.5 The Chairperson shall neither vote nor take part in the discussion of the meeting. 2.2 Roll Call 2.2.1 In order to avoid confusion during voting, a Roll Call shall be taken at the

commencement of all Sessions of NLM`s. 2.2.2 Further, should delegates subsequently join / leave the session, they shall inform the

Chairperson of their presence / absence and this shall be recorded in the minutes. 2.2.3 At the start of the first session, the Chairperson shall inform delegates of these

procedures. 2.3 Quorum 2.3.1 The quorum for Plenary Session at NLM's shall be two-thirds (2/3) of the voting member

LCs attending the NLM. 2.4 Voting 2.4.1 Voting shall be by the LC’s only. Each voting LC shall have one vote. The MC shall

have the tiebreaker vote in case of a tie.

2.4.2 Proxy voting at NLM’s shall be permitted. Such proxy representation shall be in writing

and submitted to the Chairperson of the meeting. Two members of the LC or the MC shall sign the proxy.

2.4.2.1. If a member present leaves during the course of such a meeting, a proxy needs

only be signed by 1 LC/MC member and submitted to the Chairperson.

2.4.2.2. Should the LC/MC issuing the proxy wish it to be valid on only certain motions; such limitations are to be contained in the proxy. The MC shall settle disagreement concerning the interpretations of such limitations.


2.4.2.3 Proxies shall not be used to propose or second a motion. No LC/MC may receive more than two proxies.

2.4.3 In voting, motions shall be carried by a simple majority, unless the Constitution or

Standing Orders provides otherwise. The casting of votes shall be in the following order: Votes for, against, abstentions. If the number of votes for and against a motion is equal, the motion shall be regarded as not carried. LCs abstaining shall be considered as non-voting.

2.4.4 For the purpose of the Compendium simple majority shall be defined as follows: Simple

majority is when more votes are in favour of the motion than against it 2.4.5 If required by one-third (1/3) of the voting members present, a decision on any Motion,

Amendment or Mandate shall be taken either by a consecutive roll call or by ballot. 2.5 Minuting 2.5.1 For minutes taken during NLMs the procedure outlined in Appendix 5

shall be adopted. 2.6 Representation 2.6.1 The MC and all LCEB`s shall be allowed to attend and speak at all sessions of the NLM. 2.6.2 Observers and guests of the legislative meetings shall only be heard with the permission

of the Chair. 2.7 Motions 2.7.1 No Motion or Amendment shall be open for discussion until it has been seconded, but the

proposer shall have the right to speak on a Motion in order to find a seconder. 2.7.2 No matter shall be discussed unless it concerns an approved subject on the Agenda,

except at the discretion of the Chair. 2.7.3 A Motion shall only be open for discussion or Amendment after the proposer and

seconder have been given the opportunity to speak in support of the Motion. 2.7.4 No Motion or Amendments, which has been accepted by the Chair, shall be withdrawn

without the consent of the proposer. Neither shall any addendum be added to a Motion once accepted without consent of the proposer.

2.7.5 The following forms of legislation shall be allowed at legislation meetings:

2.7.5.1 Motions - which remain indefinitely in the Compendium unless amended or deleted by subsequent legislative meetings.

One Year Motions - which are binding until the legislative meeting one-year from the one at which the motion was passed.

Two Year Motions - which are binding until the legislative meeting two years from the one at which it was passed.

Mandates - to a recognized body of the Association binding for a specified period of time, to perform a function outside the ordinary course of duty. The mandate must be discussed with and accepted by the body.

Page -8-


2.7.6 Voting members shall have the right to propose or second motions and amendments. The

MC shall have the right to propose motions and amendments subject to their being seconded by one voting members.

2.8 Amendments 2.8.1 No Amendment shall be moved which, by the Chairperson's ruling, rescinds, negates or

destroys the original motion. 2.8.2 No other Amendment shall be moved until the first Amendment has been disposed of, but

notice of further Amendments may be given. 2.8.3 If an Amendment is rejected; other Amendments may be moved on the original motion.

If an Amendment is carried, the Motion as amended shall become the motion and shall be the question to which any further discussion may be moved or upon which the final vote is taken.

2.8.4 The proposer of the Motion, but not Amendment, shall have the right to reply directly

before a vote is taken. 2.9 Order of Precedence 2.9.1 That the Chairperson shall allow the following Procedural Motions to be put when there

is already a proposition on the floor, in the following order of precedence: a) That the motion now be put. b) A Motion to postpone or adjourn the matter to a specified later meeting.

c) A Motion to refer matter to a committee or sub-committee for investigation for report.

d) A Motion to limit the debate to a certain specified time period. e) That a matter lies on the table. f) A Motion of no confidence in the Chair. g) A Motion to adjourn the meeting to a later specified date.

Motions provided for by clause a), e), f) must receive a majority of two thirds (2/3) of the votes cast i.e. excluding abstentions.

2.9.2 If the motion 2.9.1 (a) "That the Motion now be put" has been seconded, no further

discussion of the original question shall be allowed but a member may give notice of his/her desire to speak further on the original question. If the Motion is carried, only the proposer of the original question under discussion shall be allowed to speak before the original question is put to the vote.

2.9.3 If the Motion 2.9.1 (d) "to limit debate to a certain specified period of time" is carried, the

Chairperson shall draw up a list of those wishing to make their first speech on the subject and allot each one an equal proportion of the specified period. The proposer shall be allowed five minutes to sum up before the original Motion is put to a vote.

2.9.4 Should any procedural motion under Section 2.9.1 be defeated, twenty minutes (20) shall

elapse before such a motion may be proposed again, unless the Chair is of the opinion that the circumstances have materially altered in the meantime.

Page -9-


2.10 Points of Order 2.10.1 In addition to discussion on a Motion, the Chairperson shall allow the following points in

order of precedence: a) Point of Order. b) Point of Information. c) Point of Personal privilege. 2.10.2 A point of order must be heard at all times and the Chairperson shall give his/her ruling

before the Motion is further discussed. Points of order shall deal with the conduct of procedure of the debate. The member rising to put the point of order shall prove one or more of the following:

1. That the speaker is traveling outside the scope of the Motion

under discussion. 2. He/she is using unparliamentary language. 3. That he/she is infringing upon the Constitution or Standing Orders. 2.11 Conduct of meeting 2.11.1 A speaker shall direct his/her speech directly to the Motion or Amendment under

discussion. If no definite Motion or Amendment is before the meeting, the speaker shall direct his/her speech strictly to the point on the agenda under discussion.

2.11.2 Every member shall address himself/herself solely to the Chair. 2.11.3 No member shall be allowed to speak more than once on a Motion, as long as a member

who has not spoken on that Motion desires the floor. No member shall speak for longer than ten (10) minutes at one time without permission of the chair.

2.11.4 The Chairperson shall have the right to make a speakers list and close it according to

his/her discretion. 2.12 Standing Orders

Standing Orders may be changed at any NLM provided there is a 2/3 majority of quorum.

Page -10-


III - AIESEC In Ghana 3.1 General 3.1.1 The MC shall be responsible for the management and development of the Association in

Ghana 3.1.2 The term of office of the MC runs from July 1st to June 30th of the following year. With

transition being for a minimum period of one month. 3.1.3 Each Member of the incoming team must be available for the entire duration of the

transition. Inability to attend transition will result in an immediate expulsion from the team. The MCP will deal with individual cases.

3.1.3 The MC shall be responsible for the distribution of an updated compendium no later than

two months after every NLM. 3.2 President (MCP) 3.2.1 The MCP is the ultimate decision maker and sole person responsible for the activities and

actions of AIESEC In Ghana. 3.2.2 The MCP, together with one MCVP is responsible for the financial control in AIESEC In

Ghana. 3.3 MCVP’s 3.3.1 The MCVP’s are responsible for the management and development of National Activities

of members, as well as priority functional areas. 3.3.2 The MCVP’s, together with the MCP are responsible for the direction of

AIESEC In Ghana.

Page -11-


IV - ELECTION AND SELECTION PROCEDURE. 4.1 General 4.1.1 The MC team shall be selected by the selection team as outlined in Part 1:Article 10.

Selection should be conducted in the following order: 1. Screening of the president candidate applications of AIESEC In Ghana 2. Election of the president 3. Vote of Confidence of Directors 4. Selection of Directors by MCP

The application process for MC shall be in accordance with Appendix 1

4.2 MCP 4.2.1 The MCP selection will be conducted in accordance with the process outlined in

Appendix 1. 4.2.2 Unsuccessful MCP candidates are eligible for Vice President positions. A MCP

candidate who intends to stand for a Vice President position must inform the Selection Committee immediately. This information will be treated as confidential by the subcommittee.

4.3 VPs 4.3.1 The VPs confidence vote to determine the selection pool shall be conducted in

accordance with the process outlined in Appendix 1. 4.3.2 The confidence vote to determine the selection pool of VP candidates shall be secret

ballot. 4.3.3 The information obtained by the members of the Screening Committee regarding the

candidates shall be treated as confidential. 4.4 Replacement 4.4.1 If the MCP resigns, the MC shall select a new MCP in the interim, until a ratifying vote

can take place. If the new MCP was a MCVP then the MC can select a new MCVP. 4.4.2 If a MCVP resigns, the MC shall replace the MCVP with a new candidate from the

selection pool. 4.4.3 If the selection pool is empty, or if no candidate in the Selection Pool wants to apply

anymore, the MC shall immediately inform all LC's about the matter setting a deadline for applications. The MC shall then select a new MCVP.

4.4.4 The Association can discharge or replace any member of the MC with a two third (2/3)

majority of voting member at any NLM. 4.5 The voting power is as follows:

5 Voters (full members) from each LC.

Page -12-


V – MEMBERSHIP 5.1 AIESEC In Ghana Membership 5.1.1 The Vice President responsible for Member Development should monitor membership. 5.1.2 Membership status should be released four (4) weeks prior to any NLM.

5.2 Application to be Member 5.2.1 Any Body of Students can run AIESEC activities in co-operation with a member even if

it is not a member. The Member Committee must be formally notified of this situation and the Body of Students must submit an application for Membership to AIESEC Ghana Member Committee.

5.2.2 Any member whose existence is threatened by the acceptance of a new member has the

right to veto the membership. 5.2.3 Any member that has lost its membership may not be reconsidered as a member before

all debts owed to the Association are paid. 5.2.4 Applications for AIESEC In Ghana membership shall only be accepted at NLM’s and be

in accordance with the procedure outlined in Appendix 2. 5.3 Membership Criteria 5.3.1 For an LC to gain and keep Membership of AIESEC In Ghana, the LC must complete all

information specified in the Membership Application, and fulfils the following:

5.3.1.1 Structure:

Decision-making: To have one legislative meeting per year, including elections.

Plan: To have a plan for the year, submitted to the MC, no later than 2 weeks after taking over office. Education: To have a planned education cycle and a transition plan

Management: - To have a minimum of three executive

members committed to one full term in their position. One full term is from 1st of June 20XX till 30th of May 20XX+1.

- To have a basic core of ten members that is able to

participate in one term of the local committee.

- To have at least 1/3 of the Local committee members & 50% of Executives attend and actively participate in the National meetings.

- To contribute to the development of the national

and local association by obeying with the reporting system and submitting a year plan and performance

Page -13-


agreement, by the date set by the Member Committee.

- To have a letter from the University outlining the

exchange activity of AIESEC, this letter must be signed, written in English and to be renewed each term, if needed.

Allied Bodies: To have at least one Advisor with expertise required making the exchange cycle a reality in your local environment. The Advisor must meet with AIESEC in your Local committee at least twice a year. The advisor is chosen after referring to the MC.

Infrastructure: -To have an office, access to e-mail, World Wide Web (if

access exists), fax, mailbox, phone and computer with hard disk.

- To have a basic core of ten members that are able to

participate in one term of the local committee. 5.3.1.2 Finance: - To develop and provide the member Committee with a complete operating Budget and cash flow at the beginning of each term.

-To produce financial statements annually, able to be presented to the member committee by the end of each term.

-To make a current payment of annual fees and to establish and follow a debt repayment in conjunction with the Member committee of AIESEC In Ghana, if necessary. (Annual fees are defined in the financial regulation part).

5.3.1.3 Activities: To have implemented with quality the mission by having realized two TNs & One SN during one term that starts from 1st of June 20XX till 30th of May 20XX+1 the status must be realized on insight II. 5.4 Member in Alert 5.4.1 If a Member fails to fulfill membership requirements for any given year, the Member will

become a Member in Alert. The move from Member into Member in Alert is automatic and shall last for a maximum of one year.

5.4.2 All Members in Alert must meet all the Membership Criteria in the following year to be

removed from this status. 5.4.3 A Member in Alert has no voting status in NLMs.

Page -14-


5.4.4 If no member of AIESEC Ghana has voting status all motions and amendments must be submitted to the National Board of Advisors for approval before they are passed. This requires 2/3 votes of all the Board Members. The LCPs may be present at this meeting to ensure transparency.

5.6 Procedure for Membership review 5.6.1 The following changes in membership are automatic in NLM’s in each year:

a) From Member to Member in Alert b) From Member in Alert to Member

5.7 Membership Obligations

- The VP responsible for Member Development will review the status of the LCs based

on the criteria set in this section. 5.8 Removal of membership 5.8.1 If a member in Alert fails to fulfill membership requirements after two years, a motion

will automatically be put at a NLM to remove the Member in Alert from the association. 5.8.2 The Membership Sub Committee at NLM will review the Member in Alert’s situation

with reference to the consultation and the reports, will review the commitments made in a development plan the preceding year, and will make recommendations regarding removal of membership.

5.8.3 If this motion is not carried by the plenary, the Member in Alert will remain as Member

in Alert for one additional year. 5.8.4 Disciplinary Actions

Page -15-


VI - FINANCIAL REGULATIONS 6.1 General 6.1.1 These financial regulations (FR) provide a functional rule for the employment of funds and fees

for the MC. 6.1.2 Within the limits of the budget and decisions taken by the MC,that is, the MCP and the MCVP

responsible for Finance are responsible for the daily expenditure. 6.1.3. The rendering account of the MC and the LC(s) shall be double entry-bookkeeping system. MC

and LC(s) should do the accounting according to the requirements of the prospected external auditor.

6.1.4. All reports and documents concerning MC finances shall be represented in English. 6.1.5. The MC should have a reserve of at least 5% of its budget at the date of MC-takeover date. 6.2. Budget 6.2.1. The budget is the basis for the administration of all income and expenditure for the audit and for

the discharge. 6.2.2. The budgetary year follows the MC term from July 1, year X to June 30, year X+1 6.2.3. The MC should approve any unbudgeted deviation expenditure on any item in excess of 10% of

that specific item. 6. 3. Income 6.3.1 The annual LC(s) affiliation fees of the full member LC(s) is 1,000,000 Cedis. 6.3.2 Each LC has to pay the amount that is equal to 40% of its Exchange fees for both the TNs & the

SNs and it is not refundable 6.3.3 AIESEC In Ghana affiliation fees to AIESEC International will be paid from the 40% of exchange

fees collected from the LC’s. 6.3.4 The TN & SN fees are to be paid on monthly basis to the MC. 6. 4. Book Keeping 6.4.1. In financial matters the signature of the two members of the MC is required. 6. 5. Rebates and sanctions 6.5.1. If a local committee has a debt for any period longer than six months, the LCP or the local

committee internal auditor who is in charge should report it to the next legislative meetings. 1) Reasons for the debt 2) Action taken towards the debt retirement and 3) Positive proposal for the future payment.

Page -16-


6.5.2. If not, the LC shall report to the MC who will then determine the subsequent sanctions. 6.6. MC travels; Meeting Costs 6.6.1. By the organization of the national conferences, the OC shall be responsible for financing all the

costs not covered by the MC. 6.6.2. The MC shall cover: 1) Its own travel expenses (Including trainers and the chairperson).

2) Its own conference attendance fees. 6.7. Internal audit 6.7.1. The internal auditor will be selected under the same procedures of the VP outlined in 4.1 6.7.2. The internal auditor position shall be convened in July. 6.7.3. The aim of the internal auditor is to audit the books of the MC internally. 6.7.4. He/She shall produce a report that shall be used as an input for the following year. 6.7.5. The extraordinary internal audit. 6.7.6. The MC or at least 1/4 of the LC(s) can ask to convene an extraordinary internal audit. 6. 8. External audit 6.8.1. The books of the MC shall be audited externally. 6.8.2. Every expense in the MC bookkeeping must have proper documentation for proof of its validity.

6.8.3. Each LC must present the report at the first NLM in the year. This report has to include the balance sheet and the income statement. This report has to stay in the MC and cannot be published.

6.9. The MC shall present an interim financial report at NLM. 6.10. The MC has the right of insight of the LC(s)’ bookkeeping. Each LC has to submit its books

with an updated income statement and balance sheet of the present financial status at the end of each quarter of the financial year.

6.11. The outgoing MC will be finally discharged at each NLM with a recommendation from the

National Board of Advisors on having good books.

Page -17-


VII - NATIONAL MEETINGS 7.1 Definition

This entails the association's National Conference (Natconf.), National training and motivational Seminar (NTMS) and National Executive board meetings (NEBs).

7.2 National training and motivational Seminar (NTMS) 7.2.1 The purpose of the NTMS shall be to ensure there is proper knowledge for Core Work

Development within the Local Committees. Furthermore the NTMS should provide a forum for;

a. Addressing national systems development with input from the LCs. b. Development of the individuals through skills learning. c. External involvement to provide an outside perspective. d. Networking among the delegates. e. Gaining motivation

7.2.2. The NTMS shall be held between the dates of September and October each year. The

exact dates of the congress shall be set together by the MC and Conference Committee. The working period of the NTMS from the opening to the closing General Plenary shall be no longer than five days.

7.3 National Conference (Natconf.) 7.3.1 The purpose of National conference shall be to work towards the long-term development

of AIESEC Nationally by creating a clear vision for the Association. This shall be done by - Analyzing the environment, - Reviewing the role of the Association, - Reviewing the goals, - Seeking commitment of LCs and the MC in order to realize these goals.

Furthermore NPM shall provide a forum: Furthermore NatConf shall provide a forum: To ensure effective Transition

a. For further development of the national systems. b. For reviewing the results achieved by the Association. c. To secure commitment from every member to the Global Direction d. To review the national strategies to aid the implementation of the National Direction

7.3.2 National conference shall be held between March and April. The business of the meeting

shall not last more than 5 days. 7.4 National Executive Board meetings (NEBs). 7.4.1 The purpose of NEBs shall be to address the legislative aspects of the organisation. These

meetings shall be held once in every quarter.

Page -18-


7.5 OC Responsibilities 8.11.1 The OCP shall be selected by the LC hosting the meeting. The OCP shall be ultimately

responsible to the MC and financially accountable to the LC and the MC. 8.11.2 The OCP shall be expected to help his/her successor in the conduct of his/her duties if

requested to do so. 8.11.3 Twenty percentage (20%) of any surplus ��g GHC 1 million, made at

National Meetings shall be allocated to the National Meeting Reserve Fund. 8.11.4 The debts (or surpluses) of the OC with the MC are automatically the debts (or surpluses)

of the hosting LC in its accounts with the MC and therefore are subject to all financial regulations.

8.11.5 The following are exempt from paying delegate fees:

1. MCP 2. MCVP's of AIESEC In Ghana 3. One Chairperson. 4. One secretary 5. Facilitators.

8.11.6 The host of every National Meeting shall sign a contract with the MC by the next NLM

after the awarding of a mandate that is agreeable to both parties under the following headings:

- Conference Dates - Delegates - Finances - Delegate Responsible - MC Responsible - OC Responsible - Discharge of OC - Venue and Equipment

8.11.6.1 All regulations in this section and Appendix 4 shall be contained in this contract. 8.11.7 The OC of every National Meeting shall submit a report at the NLM directly preceding

the event, outlining the following:

- Financial Status of the event. - Reports on the venue. - Name of supporters and their value of their support - The flow of information to members and the MC from the host about the event.

8.12 The MC responsibilities 8.12.1 The MC is responsible for the final agenda of all National Meetings.

Page -19-


8.12.2 With the approval of the OC, the MC may enable members to bring an extra delegate at a higher fee. Preference shall be given to people with delegated responsibilities to attend before allowing a member additional delegates.

8.12.3 The MCP shall open the Plenary of NLMs. This first session shall approve the

Chairperson and Secretary. 8.12.4 The minutes of the Legislation shall be prepared by the MC and distributed in the mailing

following the meeting. 8.14 Discharge of OC 8.14.1 The OC of an National Meeting shall present the original of its publicly audited financial

report and a variance report between final budget and actual income and expenditure no later than the NLM after the NM it hosted.

8.14.2 The outgoing OC shall prepare a detailed report on the work undertaken and the problems

involved, together with recommendations for improvements in efficiency and methods of overcoming such problems, and shall forward a report to the incoming OC and the MC within 60 days of the end of the NM.

8.14.3 Failure to comply with 8.14.1 or 8.14.2 will result in the OC being charged an amount

equal to 0.2% of the total budgeted expenditure of the meeting according to the report presented at the NLM immediately prior to the one it hosted.

8.14.3.1 This amount will be charged for every 3 months after the last day of the meeting where

the report was due, until the report is received by the MC. This amount must be deposited into the National Meeting Reserve Fund.

Page -20-


PPAARRTT IIIIII:: AAPPPPEENNDDIIXXEESS

Last Updated

June 2003

Page -21-


Appendix 1 APPLICATION PROCESS FOR AIESEC In Ghana Member Committee

A. Nomination Procedure 1. To stand as a candidate for AIESEC In Ghana MC, you are required to do the following:

a) You must submit an application to the MC before the deadline announced. b) Your application will be distributed in the next MC mailing after the deadline. c) You must be a member in an MC or an LC in Ghana or Internationally. d) To apply for the MCP position you must have been an LCP or in an MC in Ghana or

Internationally.

B. MCP Election Process 1. Each candidate’s application shall be screened as outlined in Art. 10 to evaluate the completeness of

the application and evaluate whether the individual meets the nomination procedures. 2. Each Candidate will give a 7 minute speech, in cases where the applicant is not physically available

then the individuals Speech may be read on his/her behalf or Other forms of a presentation may be run (A video or a PowerPoint presentation).

3. All the candidates will be involved in a 30-minute question and session, which will involve each

candidate being, interrogated one at a time. 4. Each Candidate will give a 3-minute closing speech, a presentation may suffice for individuals not

present or speech being read on his/her behalf. 5. Voting and voter education will take place. In the case of a tie, the MC will be called in to break the

tie, in the case of a tie at the MC level, the MCP will be the tiebreaker. At all this points this should be done in Secret meaning that the end vote in the case of ties is represented as general block not indicating where the MC or MCP voted on.

6. Results should be announced on the same day that the whole election process took place. C. MCVP Nomination and Selection Process 1. Each MCVP candidate will participate in the selection process outlined below. 2. The each LC will present a letter with their confidence/ non-confidence vote in all of the Candidates.

This will be confidential and presented to the MCP and election responsible on the Board of Advisors. 3. Upon getting a vote of confidence the new MCP is responsible for the selection of the VPs with advice

from the past MCP. 4 The MCP elect will chair the chat and in attendance will the current MCP and MCVP and one LC

member (As an observer). Each will be given an equal opportunity to ask questions. 5 Applications and outcome of chat will be consulted with one alumni and one Board Member. 6 Results will be announced no later than four (4) days after the selection committee has done the

Interviews.

Page -22-


Page -23-


Appendix 2

MEMBERSHIP APPLICATION PROCEDURES A. DEFINITIONS: - ITEP:

ITEP is a year-round student international traineeship program that is defined by having a corporate base, which offers students a holistic experience and cultural understanding while interacting and being integrated within the social and economic environment. This includes customized traineeships with a corporate base that meet local needs. <The above to be changed to International Internships to comply with current definition of our activities >

- International Exchange An international exchange is defined as an activity that involves the physical exchange of a student, either unilateral or reciprocal for a minimum period of 8 weeks and up to a maximum of 78 weeks, for a meaningful practical, cultural or developmental experience within another member.

- Realization

A traineeship is considered realized when registered in Insight as “realized” and upon the arrival of the trainee in the hosting member to take part in the traineeship. Under special circumstances, the traineeship is considered realized upon receipt of the company acceptance note. An SN is considered realized when registered in Insight as “realized” and upon the arrival of the student in the hosting member to take part in the traineeship.

B. GENERAL This Section sets out the necessary information concerning the procedure of application for Member of AIESEC. Any Local student association applying for membership in AIESEC must provide the information asked for below and meet the requirements set out in Section 5 of the Compendium and comply with the Constitution. Application requirements: Eligible for membership in AIESEC are associations of students interested in management, economics and computer science. Eligible for membership in AIESEC are associations of students interested in world issues, leadership and management. Below is a checklist of information required from applicants for Local Committee status in AIESEC. The process of joining the association will consist of the following steps: 6.3.2 Running AIESEC's activities in co-operation with a full member 6.3.3 Submit application to be member of the association two months (60 days)

before a NLM. Once the new member becomes a member it must sign the performance contract with the MC. Based on the application the mandated sub-committee will consider whether a motion to be member should be proposed. In special cases, the membership sub-committee at NLM may propose that the motion to be a member be proposed at the following NLM subject to clearly defined conditions to be fulfilled.

Page -24-


The application should include at least the following information: i) Main Heading

i.e. Application for Membership in AIESEC as AIESEC [Name] ii) Full Address of the Applying Committee Note: include your telephone and telex/fax numbers/email iii) Full Name of School or University faculty iv) Full Address of University or School

Note: include the telephone and telex/fax of your school v) Names, Official Positions, Years of Study left, Addresses, Telephone Numbers and email

addresses of the Proposed LC Members vi) Information on Members' Universities or Schools a. Year founded b. Whether state/municipally/privately sponsored c. Total number of students at each university d. Total number of students eligible to participate in AIESEC. e. Names of faculties at the universities vii) Information on the Academic Standard of Members' Universities. a. List of faculties whose students will participate in AIESEC. b. State degrees and diplomas offered by these faculties.

c. State entrance requirements for students wishing to undertake studies for these degrees and diplomas

d. List courses and lectures for these degrees and diplomas e. State final examination subjects for these degrees and diplomas f. Give full information on post-graduate degrees and courses offered viii) Information on your Proposed LC

a. State whether it is to be formed independently from other bodies by direct elections or as part of an Economic/Commerce Students' Union

b. State how many applicants for traineeships you expect to receive each year. c. State how many traineeships you expect to raise each year. d. Describe what, if any visa, work permit or travel restrictions will be placed on trainees to

or from your geographical area. e. Give the name and position of your Faculty Advisor and your Business Advisor. f. State material and/or moral support you have already received, i.e. from your professors,

businessmen, other people and organizations; describe your office, the equipment at your disposal and how many other people or organisations use it.

g. Describe how you intend to finance your LC: from student's fees, from University or Student Union grant? From donations e.g. from Chambers of Commerce? From charging a "company" fee?

h. Describe how money can be transferred to pay national membership fees. Ix) Annexes

i) Attach a letter of sponsor or partner AIESEC member, stating that they are supporting the extension of AIESEC in your university.

ii) Attach a letter from the Authorities or university official stating whether support will be provided, should you be granted membership status.

Page -25-


iii) Attach copies of the letters from three organizations or companies in which they agree to offer traineeships should you be granted membership status.

x) Signature You must state "in making an application to become a member of AIESEC, we undertake to abide by the AIESEC Constitution and rules at all times and to the best of our ability."

Example 1. – Sample Letter for Partner Member (s) Address Date Dear AIESEC In Ghana, We, AIESEC in _____________ (University), hereby commit to supporting the extension effort to _______________ (University) as the official Sponsor Member. As a Sponsor Member, we will take responsibility for working with the interest group in _____________ (University) to establish AIESEC in ______________ (University) according to the guidelines above and to the membership application requirements stated in section 5 of the National Compendium. Our support and plans will include the following: Sincerely, _______________ (Signature) On behalf of AIESEC in ______________(University)

Page -26-


Appendix 3

FINANCE PROCEDURES The Accounting Procedure Bookkeeping Procedure. The basis for rendering accounts is the double-entry bookkeeping system.

The accounts are to be in accordance with the items of the budget. Fixed assets in the financial statements must be broken down under the following headings:

- Cost, - Accumulated Depreciation, - Net Value.

Assets obtained by sponsorship or donations shall be fully written off in the fiscal year of donations.

Vouchers.

- Every entry must be supported by proper vouchers - Every voucher must have proper documentation for proof of its validity. - A receipt signed by the recipient must verify every cash payment, except petty cash

purchases from merchants. - The bank certified copy of the relevant document must verify payments made by

credit transfer. - All money received must have a receipt voucher. - Original bills must back up all vouchers and receipts and accounts should not be

credited unless adequate vouchers are presented, with the exception of amounts of 10,000 Cedis or less. In this case a written explanation for missing documentation must be given.

Bank Fees

Bank Fees that are incurred are charged to each member linked to the payment that has been made Bank Transactions.

All bank payments require the signature of the MCP, and one of the other members of MCVP’s. MC Travel.

The MC covers costs incurred due to travel of AIESEC members for official MC purposes. The means of travel shall be the most economical, bearing in mind time efficiency and be subject to the approval of the MC.

MC Claims.

At least one MCVP and not the MCP himself shall approve the MC’s expense claims. No payment shall be made within the last 2 months of their term to the MC members who have personal debts to the Association greater than one month of their salary.

Page -27-


Internal Audit Cycle

Selection: - April or May mailing applications for internal auditor for the coming year - The selection is to be done till July 1st - The selection is to be proposed by the audit team and to be approved by the MC - The MCVP outgoing, responsible to Finance, shall join the audit team

Right after the NTMS: First Report by the MCVP to Internal Auditors - Budget for current year - External audit statements for the previous year - Internal audit report for the previous year - Trial balance for the current year ending 30th September - Balance sheet for the current year ending 30th September

January: Second Report by MCVP to Internal Auditors. This report shall include the following: - Budget comparison for the current administrative year - Trial balance for the current year ending 31st December - Balance sheet of the current year ending 31st December

Just before NPM:

The 2 internal auditors shall do a comprehensive audit in Accra.

NPM: 1 member of the audit team present. The MCVP shall submit the following:

- Trial Balance for the current year ending the previous month before NPM - Balance sheet of the current year ending the previous month before NPM - Implementation plan of the Internal Audit recommendations - The auditors shall give a presentation to the plenary on the financial situation of the

MC. The report will be based on the objectives outlined above. June: Report by MCVP to Internal Auditors:

- Budget comparison for the current AIESEC Financial year - Trial balance for the current year ending 31st May - Balance sheet of the current year ending 31st May

Before the NTMS:

- A comprehensive audit shall be done in Ghana by the internal auditors - A final report shall be provided to the MC elect team and sent to the members and

external auditors by the internal auditors. - Inputs shall be given to the new MC final budget. - At the NTMS, the audit team shall make a on the financial situation of AIESEC In

Ghana.

Page -28-


Appendix 4

NATIONAL MEETING REGULATIONS OC Responsibility.

- The Organizing Committee (OC) for an NM shall formally invite all members to attend. - A member mandated to host an NM should not change the site and the delegate fees of the

meeting without the prior approval of the MC. - The OCP shall be expected to help his/her successor in the conduct of his/her duties if

requested to do so. - The OC shall copy a list of delegates and their addresses to be distributed to all delegates. - Professional fund-raising organizations must not be used for NM fund-raising without the

formal approval of the MC, or the Association at an NLM. - The delegate fee for an NM includes the cost of lodging and 3 meals a day (Except on opening

and closing) at the discretion of the OC. - The whole MC team plus facilitators should not pay delegate fees. - That MCVP shall Advise and support organizing committee finance. If the Director cannot

provide the support needed, he/she shall appoint someone to provide the support. - Every Organizing Committee of an NLM must submit an updated finance plan to the MCVP

every month or upon demand. If the plan does not meet the requirements, the MCVP shall demand a new finance plan. If the request is rejected, the MCVP may practice his or her mandate concerning sanctions.

- The OC takes all the financial responsibility of running the conference. - The OC needs to cover, as a minimum:

- MC travel (cover travel and meeting costs of 6 people) - MC pre-meeting (3 days, 9 persons) - MC externals (travel of 2 externals, plus 7 days of food and 3 nights of

accommodation) - Pre-meeting and conference costs of the Chair (except travel) - The delegate fees of facilitators (maximum 3)

The MC responsibilities

- The MC shall provide the OC of a NM with all information concerning hosting requirements as required by the National Meeting Subcommittee at NLMs.

- The MC, taking into consideration suggestions made by the hosting LC, is responsible for selecting the Chairperson of the meeting who shall be proposed at the first session of the meeting in accordance with Standing Order No 2.1.

- The MCVP responsible for Finance is mandated to impose sanctions on an OC that does not co-operate. The sanctions will include: 1) A formal warning; 2) Authorization of the Meeting Auditor to take over the financial management of the

meeting 3) Exclusion of the hosting member from using services 4) Exclusion of the hosting member from national meetings 5) Review of the host’s membership status. If the OC does not meet these requirements, an

eventual loss of the meeting will not be covered by the NLM reserve fund. General

- No observers shall be allowed to attend NLMs unless approved by the MC in consultation

with the NLM OC. - The delegate fee must be paid not later than the second day of the NLM. An LC failing to pay

has to be reported to the MC, which has to decide on appropriate action.

Page -29-


- Funds raised by the MC, or generated directly from the MC’s partners, will be divided 2/3 for the OC and 1/3 for MC. MC should manage all contact with MC’s partners.

Budget Income and Expenditure [NTMS/NPM] 20XX INCOMES Delegates Fee Cash Sponsorship In-kind Sponsorship Merchandising Total Income EXPENSES Delegate Accommodation Expenses Delegate Accommodation Delegate Meals Delegate Transportation Total Delegate Accommodation Expenses The MC Expenses (The MC, Chair, and Facilitators) Pre-accommodation Pre-meals Conference Accommodation Conference Meals Transportation Total MC Expenses Venue Expenses Morning/Afternoon Tea Venue Hire Party Decorations Party Beverages Training Requirements Total Venue Expenses Organizing Committee Conference Expenses Accommodation Meals Transportation Total Organising Committee Expenses Opening Event Expenses Invitations Venue Meals Beverages Decorations Total Opening Event Expenses Administration Expenses Postage

Telephone

Pens Paper Markers Transparencies General Stationery Registration Publications Freight Sound System Computers Printers Fax Printer Cartridges/Toner Photocopiers Photocopier Toner Slide Projectors/Screens Flipcharts Overhead Projectors LCD Projectors First Aid Name Tags Mobile Phones Walkie Talkies Computer Disks Merchandising External Marketing Internal Marketing Total Administration Expenses Post Congress Expenses Congress Report Mailing Output Materials Total Post Congress Expenses Total Expenses Contingency Expense (10%) Net Profit (Loss)

Page -30-


Appendix 5 PROCEDURES FOR MINUTING

The following are the procedures for minuting referred to in Section 2 (Standing Orders) of the Compendium. These procedures are to be used for the taking of minutes at all NLMs. 1. GENERAL.

At the top right-hand corner on the first page for each set of minutes, the following information is to be stated: a. Minutes of.... (name of body meeting, i.e. Plenary Session of NC)

b. Number of session c. Date of session

At the top right-hand corner on continuation sheets, the above information shall be given in abbreviated form, i.e. name of body meeting, number of Session and number of continuation sheet.

At the top left-hand corner on the first page, the following information shall be given:

d. Title of meeting (i.e. NTMS or NC, preceded by the appropriate number). e. Place of Meeting. f. Dates of Meeting. Above the beginning of the minutes should be stated:

g. The name of the Chairperson and Secretary for the Meeting at the commencement of the Session.

2. TIME OF COMMENCEMENT.

The time at which the Chairperson declares the Session open shall be recorded in the first sentence of the minutes.

3. ROLL CALL.

A list of members present at the commencement of the Session, together with Senior Officials, shall appear at the beginning of the minutes. Members subsequently joining the Session shall be recorded in the minutes.

4. ITEMS OF THE AGENDA.

Agenda items, to which discussion relates, shall be clearly indicated through setting out discussion headings as follows:

Sample: AGENDA ITEM 1: ROLL CALL 5. MOTIONS. a. Numbering All motions shall be clearly numbered. In Commissions, motions shall be numbered in consecutive order, from the start of each Session.

Motions shall be numbered from the start of the First Sessions and continue, in consecutive order, through until the close of the final Session.

Page -31-


b. Heading Each Motion shall be clearly headed as in the following: Sample: MOTION 1 Proposed by: A Seconded by: B

Motion text: That each MC shall inform the trainee of the percentages of taxes he/she has to pay. 6. AMENDMENTS.

Amendments proposed to motions shall be included in the minutes. They shall be clearly headed: Sample: AMENDMENT TO MOTION 1 Proposed by: C Seconded by: D Amendment text: That in the Acceptance note each MC will … 7. PROCEDURAL MOTIONS.

These motions only refer to the conduct of the debate and include any motion referred to in 2.9.1 of Section 2 (Standing Orders) of the Compendium

Sample: MOTION (PROCEDURAL) Proposed by: E Seconded by: F Motion text: That the motion now be put. Note: In the case of Procedural Motions, the motion is not numbered 8. PROCEDURAL MOTIONS.

These motions deal with the technical handling of the Sessions. Such motions include: approval of Agenda; approval of minutes; allocation of Working Papers to Agenda Items; formation and composition of Subcommittees; election of Chairperson and Secretaries; speaking rights of prospective members; motions of thanks.

Sample: MOTION (PROCEDURAL) Proposed by: G Seconded by: H Motion text: That the Agenda presented shall be approved. Note: In the case of Procedural Motions, the motion is not numbered 9. RECORDING OF VOTING. a) Normal voting - In the case of motions carried: VOTING: CARRIED with X for, y against and z abstentions - In the case of motions defeated: VOTING: DEFEATED with x for, y against and z abstentions b) Roll Call Vote

It is written how each member voted, followed by the result of the vote written as for normal voting.

Page -32-


c) Voting on Amendments To be recorded as per instructions above d) Amended Motions

In the case of resolutions to which an amendment has been proposed in the course of discussion, this shall be clearly indicated by the manner in which the voting is recorded:

VOTING on the amended motion: CARRIED, etc., or, if the amendment was not carried: VOTING on the original motion: DEFEATED etc.

e) Procedural Motions

When a procedure motion is introduced between a regular motion and the voting thereupon, the two votes should be recorded as follows:

MOTION 1 Proposed by: A Seconded by: B Motion text: That each MC shall inform MOTION (PROCEDURAL) Proposed: E Seconded: F Motion text: That the motion now be put VOTING: CARRIED unanimously VOTING on Motion 1: CARRIED, etc. 10. CLOSURE OF SESSION.

The time at which the Chairperson declares the Session closed will be recorded in the final sentence of the minutes.

Page -33-


Appendix 6

AIESEC ABBREVIATIONS AIESEC L’Association Internationale des Etudiants en Sciences Economiques et Commerciales

(International Association of Students in Economics and Management) AAI AIESEC Alumni International ADF Assistance for Development Fund AI AIESEC International ARID After Run Information Directory CC Congress Committee CCP Congress Committee President CDI Corporate Development Information DT Development Traineeship EB Executive Body ET Educational Traineeship EUR Euro FR Financial Regulations IC International Congress ILM International Legislative Meeting Insight Web based online system for the management of AIESEC’s activities. ITEP International Traineeship Exchange Program LC Local Committee LCDA Local Committee Development Assistance LDS Leadership Development Seminar MC Member Committee MCEC Member Committee Exchange Controller MCP Member Committee President MCVP Member Committee Director OC Organizing Committee OCP Organizing Committee President PAI President of AIESEC International IPM International Presidents' Meeting SC Sub Committee TT Technical Traineeship USD US Dollar VP Vice President WG Working Group XC Exchange Committee XMI Exchange Marketing Information NPM National Planning Meeting NTMS National Training and Motivational Seminar NC National Conference NM National Meeting NLM National Legislative Meeting

Page -34-


Appendix 7 LIMITED PERIOD MOTIONS AND MANDATES

LIMITED PERIOD MOTIONS

(Currently in effect) Mandates:

The MC is mandated to finalise the Finance Procedures/Regulations for AIESEC In Ghana within 4 weeks from the date of the coming into effect of this compendium. The MC shall hold an extraordinary session of LM for the purpose of adopting the Finance Procedures/Regulations as legislation within 2 weeks from the date of the final report or at the end of the 4 week period stated above, whichever in earlier.

Page -35-

aiesec in ghana compendium - Google Groups

Documents

Transcript of aiesec in ghana compendium - Google Groups