A G E N D A - Town of Smithers - Document Center

REGULAR MEETING OF COUNCIL

TUESDAY, NOVEMBER 27, 2012, AT 7:30 P.M.

IN COUNCIL CHAMBERS

1027 ALDOUS STREET, SMITHERS, B.C.

A G E N D A

1. CALL TO ORDER

1.1. APPROVAL OF AGENDA (including Supplemental Items)1.1.1 STRATEGIC PRIORITIES

Standing item dated June 2012.

2. PUBLIC HEARING

3. APPROVAL OF MINUTES3.1 REGULAR NOV 13

Minutes of the Regular Meeting of Council held November 13, 2012.

3.2 C.O.W. NOV. 20 Minutes of the Committee of the Whole Meeting held November 20, 2012 (Soccer Fields, Chamber Update, Permissive Taxation).

3.3 BVEDA PARTNERS' MTG Minutes of the Bulkley Valley Economic Development Association Partners' Meeting held November 14, 2012.

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Agenda of the Regular Meeting of Council being held November 27, 2012.

4. BUSINESS ARISING FROM THE MINUTES4.1 ITEMS MADE PUBLIC

Report ADM 12-073 dated November 14, 2012, from D. Sargent, Chief Administrative Officer, recommending no items be made public from the Special (In-Camera) meeting held October 23, 2012, and recommending that one item be made public from Special (In-Camera) (0640-01).

4.2 ITEM 5.1 - NOV. 13 REGULAR MTG Letter from S. Jex and A. Cunningham dated November 14, 2012, delegation package from the Regular Meeting of Council held November 13, 2012, and draft Terms of Reference (0530-05).

5. PETITIONS AND DELEGATIONS5.1 BULKLEY VALLEY COMMUNITY FOUNDATION

Presentation of gift by C. Bruintjes, Bulkley Valley Community Foundation, to R. Young, retiring Executive Director (0530-05).

[Addenda]

5.2 GUENTER - AIRPORT NAME Delegation by K. Guenter regarding renaming the Smithers Regional Airport to the Smithers Regional/Jack Hodge Airport (0530-05).

6. COUNCIL REPORTS

6.1. COUNCILLOR ADOMEIT

6.2. COUNCILLOR BANDSTRA

6.3. COUNCILLOR BRIENESSE

6.4. COUNCILLOR GOODACRE

6.5. COUNCILLOR NORTHRUP

6.6. COUNCILLOR WRAY

6.7. REPORT OF MAYOR BACHRACH6.7.1 MAYOR'S REPORT NOV 27

Mayor's Report dated November 27, 2012 (0550-01).

6.7.2 OBAC QUICK NOTES Omineca Beetle Action Coalition Members' Quick Notes dated November 22, 2012 (0230-40).

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7. STAFF REPORTS

7.1. STAFF (A) REPORTS7.1.1 DISPOSAL OF SURPLUS EQUIPMENT

Report FIN 12-52 dated November 20, 2012, from L. Ford, Director of Finance, recommending disposal of three pieces of surplus equipment (1610-01).

7.2. STAFF (B) REPORTS7.2.1 MONTHLY REPORTS

Monthly reports for October 2012: a) Airport; b) Development Services; c) Fire Department; and d) Works and Operations.

7.2.2 LET'S TALK TOWN HALL FORUM Report ADM 12-074 dated November 22, 2012, from S. Bassett, Director of Corporate Services, providing a summary from the "Let's Talk" Town Hall Forum held November 6, 2012 (0360-01).

8. BYLAWS8.1 BYLAW NO. 1703

"Bylaw No. 1703 - Recreation Fees and Charges 2013 - 2014" Adopted.

8.2 BYLAW NO. 1704 "Bylaw No. 1704 - Cemetery Fees and Charges 2013 - 2015" Adoption.

8.3 BYLAW NO. 1705 "Bylaw No. 1705 - Garbage Collection User Fees 2013 - 2014" Adoption.

9. CORRESPONDENCE (A) ITEMS9.1 ACCESSIBLE RAIL TRAVEL

Letter dated November 1, 2012, from Mayor D. Pernarowski, City of Terrace, urging Council to write to the Canadian Transportation Agency to request increased accessibility in rail stations (0400-50).

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9.2 HEALTHY LIVING CENTRE - DISABLED PARKING SPACE Letter dated November 5, 2012, from Northern Health requesting a disabled parking space at the front entrance of the Healthy Living Centre, 1070 Main Street (0400-80, 5480-01).

9.3 RDBN BYLAW REFERRAL - MARLINA CONTRACTING Regional District of Bulkley-Nechako bylaw referral form for property owned by Marlina Contracting Ltd. (0400-55).

9.4 RDBN REFERRAL - VANDERSCHAAF Regional District of Bulkley-Nechako temporary use permit referral form for property owned by D. and L. Vanderschaaf (0400-55).

9.5 PITCH IN BC Letter received November 20, 2012, from Pitch-In British Columbia regarding the Pitch-in Week Campaign (0530-05).

10. CORRESPONDENCE (B) ITEMS - RECEIVE AND REPLY

11. CORRESPONDENCE (B) ITEMS - RECEIVE FOR INFORMATION11.1 RDBN POOL/ARENA HEAT EXCHANGE

Letter dated November 5, 2012, from S. Stoltenberg, Director, Electoral Area 'A', Regional District of Bulkley-Nechako committing $350,000 in Gas Tax funds for the purchase and installation of equipment for the Bulkley Valley Pool and Smithers Arena Heat Exchange project (0400-55).

11.2 DOIRON - SRS WATER/SEWER EXEMPTION Letter dated November 6, 2012, from L. Doiron requesting Council continue with the Seniors Water and Sewer property tax exemption (1970-01).

11.3 UBCM - MOTI MTG Letter dated October 29, 2012, from M. Polak, Ministry of Transportation and Infrastructure, following up on the meeting held during the Union of British Columbia Municipalities conference (0230-30).

11.4 ADOPTION AWARENESS MONTH Letter November 1, 2012, from the Ministry of Children and Family Development, advising that November is "Adoption Awareness Month" in British Columbia (0630-010).

11.5 FCM MEMBERSHIP Letter dated October 24, 2012, from the Federation of Canadian Municipalities regarding the benefits of membership (0230-30).

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11.6 GRANTS-IN-LIEU Correspondence from the Province regarding the following grants-in-lieu of property taxes: a) for provincially-owned properties administered by the Ministry of Citizens' Services and Open Government; and b) provincial property, as provided under the Municipal Aid Act (1855-02).

11.7 RDBN SMITHERS TELKWA RURAL OCP Letter dated November 20, 2012, from the Regional District of Bulkley-Nechako regarding review of the Smithers/Telkwa Rural Official Community Plan (0400-55).

12. CORRESPONDENCE (C) ITEMS

13. CORRESPONDENCE (D) ITEMS13.1

Military Service Recognition Book, Volume VII, BC/Yukon Command, The Royal Canadian Legion.

13.2 Global City Indicators 2012, Global City Indicators Facility.

13.3 2011 Sustainability Report, Spectra Energy.

13.4 Natural Legacy, Fall 2012, The Nature Trust.

13.5 Update, a Magazine for UNBC Alumni and Friends, Fall 2012.

14. SUPPLEMENTAL ITEMS APPROVED FOR DISCUSSION

15. OTHER/NEW BUSINESS

16. PUBLIC QUESTION PERIOD

17. NOTICE OF SPECIAL (IN-CAMERA) MEETING(S) OF COUNCILPURSUANT TO SECTION 92 OF THE COMMUNITY CHARTER.

18. ADJOURNMENT

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TOWN of SMITHERS

STRATEGIC PRIORITIES CHART20'12

CORPORATE PRIORITIES )

NOW1. NEW ARENA: Request for Proposal (Mark)2. AIRPORT MARKETING STRATEGY: Terms of Reference (Rob)

3. DISTRICT HEATING FEASIBILITY: Funding Agreement (Mark)

4. BICYCLE FRIENDLY COMMUNITY: Task Force (Andrew)

5. AIRPORT DEVELOPMENT: Town Policy (Rob)

NEXTBVEDA: Strategic Work ProgramFALL FAIRGROUNDS: Business PlanCENTRAL PARK: DesignFACILITY MAI NTENANGE: PolicYCENTENNIAL LEGACY PROJECT: Design ProcessSAG RESIDENCE: ProPosalYOUTH ADVISORY INITIATIVEARTS & CULTURE FORUMa

o

Oct.Aug.JuneSept.Sept.

OPERATIONAL STRATEG IES (CAo/Stafr)

CAO (Deborah)1. BVEDA: Strategic Work Program Request - June2. LEGACY PROJECT: Design Process - Sept.3. Communication Function Review - Oct.

. lnformation Technology Capacity Review

DEVELOPMENT SERVIGES (Mark)1. NEWARENA: RFP-Oct2. DISTRICT HEATING :Agreement - June3. FACILITY MAINTENANCE: Assessment - July

. Airport Services: Design

. CENTRAL PARK; Desiqn: RFPPROTECTIVE SERVIGES (Keith)1. Ladder Truck: Set-uP - Aug.2. Work Safe Accountability System - Sept.3. Northwest Fire Training Weekend - Sept.

. SCBA Replacement

FTNANCE (Leslie)1. FAIRGROUNDS: Business Plan $ - Oct'2. FACILITY MAINTENANCE: Policy - Oct'3. New Budget Process - Nov.

. GHG Reporting System

. Year End SoftwareCORPORATE SERVICES (Susan)1. COR Maintenance Audit - Oct.2. iCompass lmplementation: Phase lll - Nov.3. Website Upgrade- Oct.

¡ Town Hall Meeting Program

woRKs & oPERATIONS ( Wilf )1. 2013 Paving: Priorlties & Estimates - Oct'2. New /Old Arena: lntegrated Staffing Plan - Oct'3 Pilot Project Landscape: Design install - Oct-

o Ðistrict Heating: Agreement. Bicvcle Task Force: Public Works input

-PARKS & RECREATION (Andrew)1. BICYCLE FRIENDLY: Task Force - Sept.2. ARTS & CULTURE FORUlvl - Jan.3. 2nd Floor Ranger park - Nov.

. Chandler Park Redevelopment Plana StrategyPlayground Devel

AIRPORT (Rob)1. MARKETING STRATEGY: ToR -Aug'2. LANDS DEVELOPMENT: PolicY - June3. Safety System Audit - Aug.

. Airport Terminal RFP

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TOWN OF SMITHERSMINUTES OF THE REGUI.AR MEETING OF COUNCIL HELD IN COUNCILCHAMBERS, 1027 ALDOUS STREET, SMITHERS, B.C. ON TUESDAY,NOVEMBER 13,2012, AT 7:30 P.M.

Council Present:Taylor Bachrach, MayorMark Bandstra, CouncillorPhil Brienesse, GouncillorBíll Goodacre, CouncillorGharlie Northrup, CouncillorFrank Wray, Councillor.

Staff Present:Deborah Sargent, Chief Administrative OfficerSusan Bassett, Direc'tor of Corporate ServicesLeslie Ford, Director of FinanceMark Allen, Director of Development ServicesAndrew Hillaby, Director of Recreation, Parks and GultureKeith Stecko, Fire ChiefRob Blackburn, Airport ManagerWilf Taekema, Director of Works and OperationsJanice McKay, Recording Secretary.

Council Excused:Norm Adomeit, Councillor.

Media Present; L, Gilmour, The Peak; S. Komadina, CFTK-TV; and D. Mesec, The lnterior News.

1- CALLTO ORDER

Mayor Bachrach called the meeting to order (7:35 p.m.).

1.1.

1.1.1

APPROVAL OF AGENDA lincludinq Supplemental ltems)

STRATEGIC PRIORITIESStanding item dated June 2O12, was presented.

12.0580APPROVAL OF AGENDABandstraÂ/UrayTHAT Council approves the agenda.

CARRIED.

2. PUBLIG HEARING

2.1 PUBLIC HEARING - BYLAW 1702Mayor Bachrach opened the Public Hearing for "Bvlaw No. 1702 -Town of Smithers Zoninq Bvlaw No. 1403 Amendment No. 12-11" at7:36 p.m.

The purpose of the bylaw is to add a definition for "microbrewery" andadd as a permitted principal use in the C-1, C-1A, C-3, and C-4zones.

The letter dated October 11,2012, from the Ministry of Transportationand lnfrastructure, approving Bylaw No. 1702, was noted.

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. Minutes of the Regular Meeting of Councilheld on Tuesday, November lg,2OlZ, at Z:30 p.m.

Mayor Bachrach called a first time for submissions.Mayor Bachrach called a second time for submissions.Mayor Bachrach called a third and final time for subreceiving none, closed the public Hearing al7:31 p-m.

missíons, and,

3.

3.1

APPROVAL OF MINUTES

32

12,0581

12.0582

12.0583

REGULAR OCT 23Brienesse/NorthrupTHAT the minutes of the Regular Meeting of Council heldOctober 23,20'12, be adopted.

CARRIED.

cow ocT 23Bandstra/BrienesseTHAT the minutes of the Gommittee of the Whole meeting heldOctober 23,2012 (BC Hydro and HBlanarc), be adopted.

Northrup/Bandstra

paragraph 4 on page 3.

CARRÍED.

The main motion, as amended, was voted on with the final wordingbeing as follows: I

CARRIED.

cow - ocT 30Bandstra/NorthrupTHAT the minutes of the committee of the whore meeting herdOctober_3O, 2012 (Cycting Friendty Community fast force] ZOiãLegacy Project), be adopted.

CARRIED.

3.312.0584

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Minutes of the Regular Meeting of Councilheld on Tuesday, November 13,2012, at 7:30 p.m

3.412.0585

SUSTAINABLE RESILIENCY PI.AN OCT 15Wray/BrienesseTHAT the notes of the Sustainable Resiliency Plan Public OpenHouse held October 15,2012, be adopted.

CARRIED.

3.512.0586

SUSTAINABLE RESILIENCY PLAN OCT 29Northrup/BrienesseTHAT the notes of the Sustainable Resiliency Plan Public OpenHouse held October 25,2012, be adopted.

CARRIED.

4. BUSINESS ARISING FROM THE MINUTES

4.1 ITEMS MADE PUBLICReport ADM 12-070 dated Octobe¡ 24,20'12, from D. Sargent, ChiefAdministrative Officer, recommending no items be made public fromthe Special (ln-Camera) meeting held October 9, 2012, waspresented (0640-0f ).

5. PETITIONS AND DELEGATIONS

5.1 YOUTH COUNCILA. Cunningham and S. Jex, students of the Smithers Community,gave a presentation proposing a Youth Council. The Council wouldbridge the gap between Town Council's decisions and youth's ideasand encourage youth to become more involved, committed, andeducated regarding local politics and issues affecting youth. lt isknown that youth are more accepting of information coming to themfrom their peers. There would be an unbiased and fair applicationprocess to select members of the Youth Council and all youth wouldbe eligible to be members- The concept of a Youth Council has beenendorsed by J. Cameron, Principal of Smithers Secondary School, aswell as Nathan Cullen, Member of Parliament. A representative fromthe Youth Council would attend each Town Council meeting. Theproposed yearly budget is $2,750.00, most of which would. gotowards advertising and funding for youth engagement programs.The Youth Council can be seen as an important resource to TownGouncil. A. Cunningham and S. Jex reported on successful YouthCouncil programs in Utah and Saskatchewan.

ln response to questions and comments from Council,A. Cunningham and S. Jex confirmed that: a) the Youth Council couldwork with both the Smithers Secondary School student council andBulkley Valley Christian School student council, as well as the home-school organization; b) the Youth Council's administrative

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Minutes of the Regular Meeting of Gouncjlheld on Tuesday, November 19,2012, at 7:30 p,m.

5.2 BV MUSEUM

6. COUNCIL REPORTS

6.I. COUNCILLORADOMEIT

6.1.I BVRPRC FINANCIALSThe emailpoor and ey Regionar

financiars; september

and d) Mo 1g minutes;

6.1.2 BVRPRC BUDGETThe emair dated october 29,2012, from the Burkrey Vailey RegionarPoot and,RgglTtio^l Centre presenting the revised åOtZ ¡ú¿g"i *a"presented (0230_20).

6.2. COUNCILLORBANDSTRA

6.2.1 BANDSTRA REPORTcounciilcr Bandst¡'a reporied that he attendeci the Let,s Tark pre_budget forum.

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Minutes of the Regular Meeting of Councilheld on Tuesday, November 13,2012, at 7:30 p.m,

6.3. COUNCILLOR BR¡ENESSE

6.3.1 BRIENESSE REPORTCouncillor Brienesse reported that he attended: a) the Let's Talk pre-budget forum; b) Library Board meeting; c) Defend our Coast rally;d) Remembrance Day ceremonies; and e) the Smithers'Art Gallery'sôx6artauction.

6.¡il. COUNCILLOR GOODACRE

6.4.1 GOODACRE REPORTCouncillor Goodacre advised that he attended the 2013 Homecomingmeeting on November 7, 2O12- The Homecoming Committee willhave an information booth at the Smithers Secondary School craftfair at the end of November.

6.5. COUNCILLOR NORTHRUP

6.5.1 FFMC OCT 29The minutes from the Fall Fair Management Committee meeting heldOctober 29,2012, were presented.

6.5.2 RDBN BUSINESS FORUMThe report received October 19, 2012 from Councillor Northrupregarding the Regional District of Bulkley Nechako's Business Forumthat was held October 16 and 17,2012, was presented (0400-55).

6.5.3 COUNCIL OF SENIOR CITIZENS ORGAN]ZATION OF BCThe report received October 19, 2012 from Councíllor Northrupregarding the Council of Senior Citizens Organization of BCconference that was held October 1 and 2, 2O12, was presented.

6.5.4 VISITOR STATSThe Visitor lnformation Statistics from the Smithers and DistrictChamber of Commerce for October 2012, were presented (0230-20).

6.5.5 NORTHRUP REPORTCouncillor Northrup advised that he attended: a) the Let's Talk pre-budget forum; b) the Wetzin'kwa Community Forest Corporationannual general meeting held October 25, 2012; c) the RegionalDistricUFirst Nations Relationship session held November 7,2012, inBurns Lake; and d) the Remembrance Day parade.

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Minutes of the Regular Meeting of Councilheld on Tuesday, November 1g,Z},lz,at 7:30 p.m.

6.6. COUNCILLOR WRAY

6.6.1 WRAY REPORTcounci[or wray thanked staff for their work on the Let's Tark pre_budget forum and stated that the pubric appreciaied that the forumwas held before budget deliberations

6.7. REPORT OF MAYOR BACHRAGH

6.7.1 EDABCThe retter dated october 22,2o12, from the Economic DeveropmentAssociation of British Columbia inviting local leaders to attend ã freeeconomic deveropment training oppoñunity on November 1g,2otii,in Burns Lake, was presented (0400_SS).

6.7.2 MAYOR'S REPORTThe Mayor's Report dated November 13, 2O12, waspresented.

Mayor Bachrach reminded councir of the Bulkley vailey Researchcentre's 2-5 day conference starting tomorrow. Hä thanreo staff fortheir work on the Let's T¿ rk pre-budget forum and noted that ãribudget sessions are open to the public.

7. STAFFREPORTS

7.I. STAFF IA} REPORTS

7.'1,'I TRACR REPLACEMENTReport ArR 12-24 dated october 19,2o12,from R. Brackburn, AirportManager, recommending the purcrrase oi tn" ror"n screen-BasedRunway condition Reporring system gnncn¡ in 2o12 fromTradewind Scientific Ltd., was þresented (8¿00_03).'

12.0587 Northrup/BrienesseTHAT councir approves the transfer of funding from the-2013 capitarbudget for a rease to purchase a new Touch bcreen-Baseo nunwayCondition Reporting System (TRACR) to occur in 2012;

AND THAT .Council approves the single source purchase toTradewind Scientific Ltd.

CARRIED.

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Minutes of the Regular Meeting of Councilheld on Tuesday, November 13,2012, at 7:30 p.m.

7.1.2 NWAS GONTRACTReport BassettDirâctor Rve-yearService iety, andappfova

12.0588 Wray/BandstraTHAT council authorizes the Mayor and chief Administrative officerto sign a Service Contract between the Town and Northwest AnimalShelter Society for a five-year term commencing on December 1,2O'12, and expiring on November 30,2017;

ed increase to the monthlyeriod Decembe¡ 1, 2O12,rcent increase in each year

CARRIED.

7.1.3 AIRPORT PARKINGReport AIR 12-25 dated October 26,2012, from R. Blackburn, AirportManager, proposing changes to airport parking to allow for three lS-minute "No Charge" parking spaces, along the terminal curb, andpresenting informatíon regarding the concept of selling parking lotadvertising, was presented (8400-03).

12.0589 BrienesseA/VrayTHAT Council approves the proposed changes to the Airport parkingto allow for three 1S-minute "No Charge" parking spaces, along theterminal curb;

AND THAT the signage for the 15-minute "No Charge" parkingspaces ínclude a reference to "cargo and heavy baggageloadingiunload¡ng";

AND TH s the concept of selling advertising in theparking nesses to pay for parking spaces whichcan be ur free parking, compliments of (insertname of

GARRIED.

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. Minutes of lhe Regular Meeting of Councllheld on Tuesday, November lS, ZOIZ, at 7:30 p.m

7.1.4 CONFINED SPACE PROGRAMOctober 30,2012, from K. Stecko, Fire Chielncil bring fonruard ',confined space program,;cussion, was presented (g340).

12.0590 Wray/BrienesseTHAT council bring forward "confined space program,'to Budget fordiscussion (S940).

CARRIED,

7.2- STAFF (BI REPORTS

7.2.1 STSS CONTRACTReport DEv 12-1i4 dated November s,2o12,from M. Ailen, Directorof Deveropme¡t services, providing an upoãtã on ihe south trunkStorm Sewer Contract completion, was presented(5330_20).

7.2.2 PACKAGING & PRINTED PAPERReport November 2,2012, from w. Taekema, Director of works andoperation, providing ínformation regarding packaging and printedPaper Recycling, was presented ISSOO¡.

8. BYLAWS

8.1

12.0591BYLAW 1702Wray/Brienesse

OPPOSED: COUNCTLLOR NORTHRUP. GARR|ED.

Wray/Brienesse

CARRIED.

12.0592

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8.2 BYLAW 1703Report FIN 12-45 dated Octobe¡ 26,2012, from L. Ford, Director ofFinance, introducing "Bvlaw No. 1703 - ReCharoes 2O13-2O14" for readings, was presenled.

12.Os93 Wray/BrienesseTHAT'Bvlaw No. 1703 - Rec "be read a first and second time.

CARRIED.

't2.0594 Wray/BrienesseTHAT "Bvlaw No. 1703 - Re '

be read a third time.CARRIED.

12.0595 NorthrupM/rayTHAT the campground fee not be increased in 2013, and beincreased by one dollar in 2014.OPPOSED: COUNCILLORS MOTION DEFEATEDBANDSTRA, BRIENESSE, AND DUE TO TIE VOTE-GOODACRE.

8.3 BYLAW 1704Report FIN 12-46 dated October 26,2O12, from L. Ford, Director ofFinance, introducing "Bvlaw No. 1704 - Ce2013-20'15" for readings, was presented.

12.0596 Wray/NorthrupTHAT "Bvlaw No. 1704 - Cemeterv Fees and Charoes 2013-2015" beread a first and second time.

CARRIED-

12.0597 Wray/BrienesseTHAT "Bvlaw No. 1704 - Cemeterv Fees and Charges 2013-2015" beread a third time.

CARRIED.

8.4 BYLAW 1705Report FIN 12-47 dated October 26,2012, from L. Ford, Director ofFinance, introducing "Bvlaw No. 1705 - Garbaqe Collection UserFees 2O13-2014" for readings, was presenled.

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Minutes of the Regular Meeling of Councilheld on Tuesday, November 19,2012, at 7;30 p.m.

8.4 cont'd12.0598

12.0599

Wray/BandstraTHATbe rea

Brienesse/Northrup

OPPOSED: COUNC¡LLORS CARR|ED.BANDSTRA AND WRAY.

12.0600 Brienesse/NorthrupTHAT "Bulaw.Np- 1705 - G"rb"o. coil""rion u"". F""" 20i3-2014',be read a thirC time.

CARRIED.

9. CORRESPONDENCE IA) ITEMS

9.1 CORMIER BENCH REQUESTThe retter dated october 22, 2o12, trom the cormier Famiry,requesting the installation of a memorial bench at the GotumbariumSite at the Smithers Cemetery, was presented (0530_05).

12.0601

The main motion, as amended, was voted on with the finar wordingbeing as follows:

THAT'Bylaw No. 170S - Garbage Collection User Fees 201A_2014",be read a first and second time, as amended, Oy ctranging ttenumber of allowable residential garbage containers trom tnreã tð uoon Schedule A'.OPPOSED: COUNCTLLOR WRAY. CARR|ED.

GoodacreMrayTHAT uest for installation of a memorialbench at the Smithers Cemetery

"" páiPolicy nd Memoriats poticy ro, 'r"ò¡tiøi,

Parks,OPPOSED; COUNCTLLORS MOTTON DEFEATEDBANDSTRA, BRIENESSE AND DUE TO A TlE VOTE.NORTHRUP.

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Minutes of the Regular Meeting of Councilheld on Tuesday, November '13,2012, at 7:30 p.m.

9.1 cont'd12.0602 Brienesse/Northrup

THAT Council approves the request for installation of a memorialbench at the Columbarium Site at the Smithers Cemetery as perPolicy REC-005, provided the bench complies with standards set outin Policy OPS-001 - Dedicated Park Benches.

CARRIED.

9.2

9.3

ALL CLANS FEASTThe Ínvitation to Council to attend the "All Clans Feast" being held onWednesday, November 21, 2012, at the Moricetown Multiplex, waspresented (0400-60).

AMEBCThe letter dated Octobe¡ 26, 2O12, from the Association for MineralExploration British Golumbía (AMEBC) regarding the 2013 AMEBCBoard of Directors call for nominations and voting procedure, waspresented (5280-18).

9.4 NCDCThe Ínvitation to attend the Northwest Corridor DevelopmentCorporation Northern Ports Symposium and NCDC Annual GeneralMeeting held October l0 to 12,2012, in Prince Rupert, and invoicefor membership, was presented (0510-20).

12.0603 Brienesse/llVrayTHAT the Town of Smithers not renew its membership to theNorthwest Corridor Development Corporation.OPPOSED: COUNCILLORS CARRIED.BANDSTRAAND NORTHRUP.

The Director of Finance was directed to provide Council with a list ofall memberships and associated dues for budget deliberations.

12.0604 Wray/THAT the membership renewal invoice from the Northwest CorridorDevelopment Corporation be sent to the Bulkley Valley EconomicDevelopment Association advising that Council has decided not torenew its membership.

MOTION LOST DUE TO LACKOF SECONDER.

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9.5

9.7

10.

11.

11.1

12.060s

11.2

Minutes of the Regular Meeting of Councilheld on Tuesday, November ,l,3,20'2, at 7:30 p.m.

NWAS POUND FACtLtTtEqThe letter dated November 5, 2012, from the Northwest Animalshelter society requesting a five-year contract and increase inmonthly fees, was presented (Vault). See Staff Reports.

KINGDOM HALL

onngse).

2ND AVE PARKING COVENANTS

GORRESPONDENCE (B) ITEMS - RECEIVE AND REPLY

CORRESPONDENCE IBI ITEMS - RECEIVE FOR INFORMATION

RDBN - SECOND SHEET OF ICEThe 24, 2012, from Director Stoltenberg,D^^i{eg i.lechako, advising that his constiiuentsare ufing to the operating costs of the newarena, was presented (0360-20, 0400-55).

Brienesse/Bandstrathevil

tingsho

proceed to develop a user fee system.

CARRIED.

HEAT EXCHANGEThe letter dated October 18, 2012, from D. Sargenl, ChiefAdministrative Officer, to S. Stoltenberg, Director, Ruãl Aiea 'A,,Regionai District of Bulkley-Nechako, regarding heat exchangóbetween the proposed second arer a and tne sutktãy Valrey RegioriarPool, was presented (0400-55).

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Minutes of the Regular Meetíng of Councilheld on Tuesday, November 13,2012, at Z:30 p.m.

11.3 SMITHERS & AREA RECYCLING SOCIETYDistrict of Bulkley Nechako,October 26, 2012, from the

questing a one year contract

11.4 PREMIERThe letter dated October 16, 2012, lrom premier Clark, thankingcouncil for meeting with her during the union of British columbiãMunicipalities convention, was presented (0230-30, 0400-20).

11.5 UBCMThe leüer dated october 1s,2o12, from the unÍon of British columbiaMunicipalities Executive, thanking D. Sargent for serving as ascrutineer during lhe 2012 convention, was presented (0290-30).

11.6 TELKWAThe letter dated October 15, 2O12, from Mayor Graf, Víllage ofTelkwa, congratulating the Town of Smithers for the ,,Most

Sfmall_Business Friendly CommunÍty" award, was presented (0400_SO).

NESIKAAWARDSThe invitation to the Nesika Awards Event being herd on Friday,November 23,2012 in Burnaby, was presented (04ó0-20)

GREYHOUND ROUTESCorrespondence regarding the Greyhound Canada servicereductions application, was presented, from the following: a) City ofQuesnel: b) District of Kitimat; and c) North Centrat LócalGovernment Association.

11.7

11.8

11.9 NSDP STATSThe letter dated october 25, 2o12, from the Northern society forDomestic Peace, presenting the smithers RcMp Victím AssistänceProgram statistics for July, August, and September 2012, waspresented (7400-02).

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11.10

11.11

11.12

l't.13

11.',t4

11.'15

11.16

11.17

CANADA POSTThe letter dated October 18,2012, from Ganada post, regarding thenew process lor ¡nstalling Community Mail goxeJ in -newdevelopments, was presented (0530-05).

staff were directed to confirm whether or not the two hundred dollarper oommunity mailbox cost, effectíve January 2013, pertains todevelopments within Town boundaries.

MEAT INSPECTIONSThe email from the Township of spallumcheen to the Minister ofAgriculture _reggqíls ciass D and E licensing for Meat inspection,was presented (0530-05).

BCRPA - BUDGETThe letter dated october 18,2012, from British columbia Recreationand Parks Association, regarding the role of recreation a budgetpriority for Heallh Care Reform, was presented (g000-01). "

UNBC - WILLISTON CIRCLEThe certificate received october 30, 2012, from the university ofNorthern British columbia, recognizing the Town of smithers for íheirsupport and membership in the williston circle (Northern MedicalProgram), was presented (0400-70).

EARTHQUAKE RESPONSEïhe letter dated october 3i,2012, from Ministry of Justice, regardingthe earthquake response, was presented (0400-20).

OBA.C - LETTER OF SUPPCRTThe letter of support dated November 1,2o12, from the smíthersDistrict chamber of commerce, for the Town of smithers' ominecaBeetle Action coalition grant application for the Smithers FairgroundsBusiness and Land Use plan, was presented (0230-40 anO OSiOO_ZO¡.

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11.18 BULKLEY LODGE EXPANSIONThe letter from John Baker, Smithers, received November 2,2012,regarding the need for an expansion of Bulkley Lodge, waspresented (0530-05).

1 1.19 HYDRO PROJECTSThe letter dated Octobe¡ 29, 2O12, Írom BC Hydro providing anupdate on planned and proposed hydro projects in Northwest BritishColumbia, was presented (0400-30).

11.20 FEDERAL GAS TAX FUNDSThe letter dated October 29, 2O12, from B. Míller, Chair, RegionalDistrict of Bulkley-Nechako, to the Minister of Transport,lnfrastructure and Communities proposing changes to the FederalGas Tax Fundíng Program, was presented (0400-55).

11.21 CTThe letter dated November 1, 2012, from A. Cormier, DowntownEntrance Committee, providing an update on the Downtown EntranceProject, was presented (5330-20).

11.22 J. ARMSTRONG - MISSIONThe email dated October 31, 2O12, Írom J. Armstrong, Mission,regarding the Mayor's CBC interview on oil pipelines, was presented(022O-O1).

12. CORRESPONDENCE (C) ITEMS

I3. CORRESPONDENCE IDI ITEMS

13.1 The 2011/12 Annual Repoft, Forest Practices Board, was presented.

13.2 Open Meetings.' Best Practices Guide for Local Govemments,Ombudsperòon, Province of British Columbia, was presented.

13.3 Care Quañerly, Summer/Fall 2012, BC Care Providers Association,was presented.

Transition, the Magazine of BC Coalition of People with Disabilities,Fall 2012, was presented.

13.4

13.5

13.6

2012 Annual Report, BC Treaty Commission, was presented.

Bulkley Valley Child Development Centre Newsletter, Fall2O12, waspresented.

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Minutes of the Regular Meeling of Councitheld on Tuesday, November ,tS, ZOIZ, at 7:30 p.m

13.7

13.8

13.9

13.10

13.11

13.12

SmÍåers Community Seryices Association N ew slette r, Oclobe¡ 20 1 2,was presented

Growing Tomorrow, FalllfVinter 2012, was presented.

the Corporation of the Township ofand E Licensing for Meat lnspection

Water Main Break Rates in the IJSA and Canada, April 2012, UtahState University Buried Structures Laboratory, was presented.

The UBCM 2012presented.

Agricultural Tour info¡mation package, was

14.

15.

15.1

1F.2

15.3

'15.4

The'Joys and rears of Living Longer; from the conference attendedby Councillor Northrup, October 'l ãnd 2,2O12, waspresented.

OTHER/NEW BUSINESS

A. Hillaby advised that a dozen Riverside campground sites havealready been booked for Homecoming Week ZO1à-"

Councillor Brienesse and Councillcr Wray advised that they rr,ouldlike to consider amendments to poticy ADM-\T2 - iràrcss¡onatDevelopmenf during budget deliberations.

M. Allen advised council that the geotechnical report from AMEC forthe new arena has not yet beein completed änd that AMEC isanaryzing every angre and considering porenriar affects to the existingarena foundation.

councíllor Northrup asked about the status of improvements to theoutdoor skating rink behind the Firehall and the neãters in theexisting arena. A. Hillaby and W. Taekema provided updates.

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16.

16.1

PUBLIC QUESTION PERIOD

L. Doiron asked about local emergency procedures to inform thepublic in the event of an earthquake. K. Stecko advised that no local9-1-1 calls came in after the recent earthquake off the coast of HaidaGwaii and that a damage assessment was completed. He explainedthat if the Town of Smithers were impacted directly by a naturaldisaster, then a decision would be made to include the sirensounding for a long period of time. This alerts the public, so that theywill tune into local media outlets and the Town's website (with links tothe Provincial Emergency Program website) for further instructions.

17. NOTIGE OF SPECIAL IIN.CAMERAI MEETING(SI OF COUNCIL PURSUANTTO SECTION 92 OF THE COMMUNITY CHARTER.

12.0606 Bachrach/BrienesseTHAT, pursuant to Section 92 of the Community Chafter, Councilgives notice and exercises its authority and excludes the media andthe public, except for municipal staff, from the Special (ln-Camera)meeting being held Tuesday, November 27,2012, at 5:00 p.m. todeal with matters falling under Section 90, Subsection I and/or 2 oflhe Community Chaften

CARRIED.

I8- ADJOURNMENT

12.0607 BrienesseMraYTHAT the Regular Meeting of Council be adjourned (10:45 p.m.).

CARRIED.

Taylor BachrachMayor

Deborah SargentChief Administrative Officer

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, . .Minutes of the Regular Meeting of Councilheld on Tuesday, November 19,2}12,at 7:30 p.m.

Deborah SargentCorporate Administrator

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TOWN OF SMITHERS

MINUTES OF THE COMMITTEE OF THE WHOLE MEETING HELD IN COUNCILCHAMBERS, 1027 ALDOUS STREET, SMITHERS, B.C. ON TUESDAY,NOVEMBER 20,2012, AT 6:00 P.M.

Council Present:Taylor Bachrach, MayorMark Bandstra, CouncillorPhil Brienesse, CouncillorBill Goodacre, CouncillorCharlie Northrup, CouncillorFrank Wray, Gouncillor.

Staff Present:Deborah Sargent, Chief Administrative OfficerLeslie Ford, Director of FinanceAndrew Hillaby, Director of Recreation, Parks andCultureWilf Taekema, Director of Works and OperationsJanice McKay, Recording Secretary.

Council Excused:Councillor Adomeit.

Slaff Excused:Susan Bassett, Dírector of Gorporate ServicesMark Allen, Director of Development ServicesKeith Stecko, Fire ChíefRob Blackþurn, Airport Manager.

Media Present: D. Mesec, The lnterior News.

1. 4LrO ORDEB


The agenda was approved.

2. CORRESPONDENCE' REPORTS

2.1 CHANDLER PARK SOCCER FIELDThe following were presented: a) Report PR 12-OB datedSeptember 19, 2012, from A. Hillaby regarding Chandler Park SoccerField Upgrades; and b) delegation form and background informationfrom B. lrvine, Bulkley Valley Soccer Society, were presented (8100-01).

Brian lrvine, Matthew Monkman, Ruth Mintz, and Daniel lmhof were inattendance to represent the Bulkley Valley Soccer Society (BVSS).Mayor Bachrach read out the following requests made by the BVSSduring their September 11, 2012, presentation to Council:a) permission to staft making alterations to Chandler Park, so that theproposed field development can take place; b) when possible,assistance with equipment, manpower, and materials; and c) thepurchase of a deep tine aerator which has a system for collecting theplugs and top dressing the fields.

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Minutes of the Commiftee of the Whole Meetingheld on Tuesday, November 20,ZOIZ, at 6:00 p.m.

s.everal questions were raised by the BVSS and council, including:a) does Gouncil and the BVSs sháre the common goal of safe fieids atchandler Park?; b) how will the proposed improvements be carried outin an equitable, cost-effective way?; c) can tire BVSS do the work andoperate the equipment on fields that are owned by the Town?; d) howis the deep tine aerator better at improving fields than the'aáratorowned by the Town?; e) can grant applications be completed joinfly?;f).what other groups use chandrer Þark fierds?; g) how is r¡ér¿ t¡meallocated?; h) when rerocating the fierds, how wouiá the track area berehabilitated?; h) is the BVSS abte to tease the chandter park fieldsgiven that it is Dedicated park Land?; i) how are the school District'sfields utilized?;i) could the BVSS be exempt from paying user fees inret_um for money invested to improve fields?; .¡¡ ir m-e ñetds were inbetter condition, would there be potential foi'increased revenue?:k)where willirrigation befunding for-tdeveloped alo) will the standards for soccer fieldp) could artificial turf be considered for chandler park or smithersSecondary School?; and q) should a Task Force be struck to move theproject forward?

Northrup/THAT the committee of the whore recommends that Gouncir acceprsthe concept of chandler park fields being altered to allow the thråe-field design;

Goodacre/THAT the above motion be amended by replacing"accepts" with "supports in principleu.

CARRIED.

The main motion, as amended, was voted on with the finar wordingbeing as follows:

THAT the committee of the whole recommends that council supportsin prìnciple the concept of chandrer park fierds being artered to ätiowthe three-field design.

CARRIED.

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Minutes of the Committee of the Whole Meetingheld on Tuesday, November 20 , 2012, at 6:00 p.m.

2.2 CHAMBER PRESENTATIONHeather Gallagher, Manager, Smithers District Chamber of Commerce,provided a handout which included a financial summary for the VisitorCentre Operations, along with an update on Visitor Centre activities,which included: a) days of operation; b)the successful VIBE programand the events calendar; c) grants and other fundíng sources, includingFee for Service from Tourism BC and funding for student hires fromService BG; d) building improvements; e) 2012 tourism-relatedconferences attended, namely the Northern BC Tourism Association'sConference, the Host Provincial Tourism Conference and the TourismBG Network Conference; f) the development of the Alpine Alicecharacter; g) the iShare Program where stories and videos areuploaded regarding visitors' experiences; h) the appreciation of visitorsfor internet services and free WiFi access; i) local projects to which theChamber has contributed, including helping the Lions Glub obtainfunds to repair the wíndows in the railcar, now occupied by CICKCommunity Radio, and funding to develop the Old Mohawk site andLegacy Park; j) purchase of a video camera to loan out for You Tubeuploads; and k) appreciation for G. Atrill and the work she performs tomarket Smithers.

2.3 PERMISSIVE TAXATIONThe following items were presented: a) Report FIN 12-48 datedNovember 13, 2012, from L. Ford, Director of Finance, seekingapproval for draft Permissive Tax Exemption Policy and for thePermissive Taxation Exemption Application process and form for Not-for-Profit organizations; and b) Report FIN 12-43 dated September 26,2012, l¡om L. Ford, Director of Finance, seeking approval for anapplication process and policy in order to establish a "PermissiveTaxation Program", with a separate application process for not-for-profit organizations from churches, hospitals and private schools.

Bandstra/THAT the Committee of the Whole recommends that Council notproceed with draft Permissive Tax Exemption Policy FIN-01l.OPPOSED: COUNCILLORS DEFEATED.BRIENESSE, GOODACRE, WRAY, ANDMAYOR BACHRACH.

Brienesse/THAT the Committee of the Whole recommends that Council proceedswith the draft Permissive Taxation Exemption Policy FIN-011: a) withthe removal of e) to n) on Page 3 of Section B, and; b) with the additionof "certain" before "Seniors Care Facilities" in Section A on Page 2.

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Minutes of the Committee of the Whole Meetingheld on Tuesday, November20, 2012, al6;00 pm

2.3 cont'd Bandstra/THAT the above motion be amended by adding 'c) aclause allowing Council the discretionary pbwers to waiveany or all of the policy",

CARRIED.

The main motion, as amended, was voted on with the finar wordíngbeing as follows:

CARRIED.

The concensus was. that the apprication form and the appricatíontimelines do not reQuire any additiónal changes. rt was iuggested thata discussion courd take prace in the future regarding wÁäìne, or notcouncir shourd set a cap, i.e. a percentage of toiar pro"p"rty t"*"".

OTHER BUSINESS / NEW BUSINESS

None.

3.

4. ADJOURNMENT

Brienesse/THAT the meeting be adjourned (B:3b p.m.).

CARRIED.



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Minutes of the Committee of the Whole Meetingheld on Tuesday, November 20,2012, at 6:00 p.m.

Gertified a True and Gorrect Gopy of theminutes of the Committee of the WholeMeeting held Tuesday, November 20, 2012,at 6:00 p.m. in Council Chambers, 1027Aldous Street, Smithers, B.C.

Deborah SargentGorporate Administrator

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TOWN OF SMITHERSMINUTES OF THE BULKLEY VALLEY ECONOMIC DEVELOPMENT ASSOCIATIONPARTNERS' MEETING HELD IN THE COUNCIL CHAMBERS, 1027 ALDOUSSTREET, SMITHERS, B.C. ON WEDNESDAY, NOVEMBER 14,2012, AT 6:00 P.M.

Council Present:Taylor Bachrach, MayorMark Bandstra, CouncillorPhil Brienesse, Councillor,

Staff Present:Deborah Sargent, Chief Administrative OfficerLeslie Ford, Director of FinanceJanice McKay, Recording Secretary.

BVEDA Directors:lan GrieveAl MccrearyPaul WdlingtonJoe Wong

Reoional District of Bulklev-NechakoStoney Stoltenberg, Area 'A Director

1. CALLTOORDER


2.

2.1 WORK PLANThe draft 2013 Bulkley Valley Economic Development AssociationWork Plan, was presented (0360-20).

Discussion:ln response to questions and comments around the table, the BulkleyValley Economic Development Association (BVEDA) Directors advisedthat:o the Economic Development Officer (EDO) puts together the annual

Work Plan for review by the BVEDA Board;o the original Lions Gate Consulting's Bulkley Valley Economic

Development lnitiative Strategic PIan, May 10, 2010, listed 14focus areas (Economic Deyelopment Strategies), however, due tolimited manpower and financial resources, the focus has beenprimarily on two areas, namely, mining and business expansion;

. $230,000 goes towards Tourism, with half of that funding providedby Hotel Tax;

. the Province plans to reinstate "BC Tourism", under the new name"Destination BC", which will be formula funded, and which is alsosupported by the opposition party;

. "Destination BC" will not negatively affect BVEDA's Hotel Taxfunding for 2013 and may even mean increased funds for theNorth;

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Minules of the Bulkley valley Economic Development Associalion partners' Meetingheld on Wednesday, November 14,20,2. at 6:00 p.m.

¡ G. Atrill administers most of the tourism functions and budget, asapproved by A. Stroet;

¡ the trend in the travel sector is for tourists to obtain tourisminformation, and to make their travel arrangements on-line from theroad using social media, rather than depenìing on traditionarformsof advertising;

. printing of the Travel Guide, at a cost of $20,000, is being re_evaluated;

' miling development is still key for the Region, with much activitytaking place in terms of agreements beiñg sígned, i.e. GitxsanForest lndustries and marketing agreement w¡tn Ácan;o the EDo continues to help businesses take advantage of economicopportunitÍes from mining, and suruey results indicaie theeffectiveness of this initiative;

. the EDo conducted a seminar for contractors to inform them of thevarious processes and requirements that they need to be aware ofin order to be successful in acquiring work at mining projects;. the EDO has been promoting Smithers to a Nanaimo óompany asthe best place to live for its employees;¡ the BVEDA struggles with how to measure outcomes; and. the EDO is workíng on business development, rather thaneconomic development.

There was discussion about a) continuing to focus on miningdevelopment and to "strike while the iron is hot", as the next three

adding or changing focus areas forc) addressing the long-term goalín the Butktey Vailey; d) taking a

both safe and higher-risk areas;ley to creative professionals and

amenity migrants, keeping in mind that attendanóe at professionalconferences is costly; f) whether or not to reduce the amöunt of timespent on "Mining", once the EDo's initiative to build a business basegains traction and takes on a life of ¡ts own; g) the BVEDA iscompeting for mining economic development with réirace and others;h) re-evaluating the focus on an annual basis; i) incremental versusstrategicactivity; Dwayq to utilize the BVEDA website to give people afeel for the community, lifestyle, and energy, as well âJ shówcåsingsuccessful, innovative entrepreneurs that have chosen to make theBulkley Valley their headquarters; k) the suggestion of increasedcollaboration between the EDo and Mayor Bãchrach, regarding theuse of technology for improved communióation to aitract pófessiãnatsand amenity migrants, could be beneficiai, as weii as ionversationsregarding "Business Expansion"; and l) the idea of selling the lifestyleto attract people to live here, bring their business here, a-nd bring theirfamilies here.

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Minutes of the Bulkley Valley Economic Development Association Parlners' Meetingheld on Wednesday, November 14,2012, at 6:00 p'm.

Regarding "Business Expansion", it was noted that A. Stroet will beconducting interviews with businesses to determine the challenges,both real and perceived, encountered when setting up or expandingtheir businesses. Council expressed interest in being apprised of thesechallenges, as well as the success stories. lt was suggested thatworkshops andlo¡ focus groups could be held jointly by the BVEDAand the Town, as well as meeting with one business at a time. lt wasnoted that "cuttíng red tape" should not jeopardize meeting good,established standards. lt was suggested that A. Stroet be invited toSenior Staff meetings on a quarterly basis to promote sharing ofinformation between the BVEDA and the Town.

The Directors advised that: a) Audited Statements are being preparedfor next year; b) the Agreement ends December 31, 2013, and it isimportant to revisit the Agreement by holding a Partners' meelingbefore March 31, 20131' and c) the Office of the Wefsuwet'en isrepresented at most .Board meetings. The Directors questionedwhether or not the Village of Telkwa and Moricetown Band may wishto reconsider becoming partners and it was agreed that an invitationshould be extended. The Directors asked that Council apprise them,and A. Stroet, should Council decide to change, or add to, the focusareas. lt was noted that local food and getting product to consumerswere popular points at the Let's Talk pre-budget public forum.

2.2 REFERENCE DOCUMENTSThe following reference documents were presented: a) EconomicDevelopment Funding Agreement; b) Bulkley Valley EconomicDevelopment Association 2O12Work Plan-Third Quarter Report July-September; c) Bulkley Valley Economic Development Association2012 Annual General Meeting Agenda: and d) Bulkley ValleyEconomic Development Association Financial Statements datedDecember 31,201'1.

3. AglÍlgENuENr

The meeting was adjourned (7:30 p.m.).

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Minutes of the Bulkley Valle.y Economic Development Association partners, Meetingheld on Wednesda¡ Nove nber 14,2012, at 6100 p.m.




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STown of o therm1

DATE:

FROM:

SUBJECT:

REPORT TO COUNCIL

November 14,2012 REPORT: ADM 12-073

Deborah Sargent, CAO FILE: 0640-01

ltemstobebroughtforwardtothepublicagenllfromtheSpecial(ln-öã*éral nn."tini of Council held October 23'2012

Council, at its SPecial (ln-Camera) meeting held November 13, 2012, informed that

there were no items from the SPeciaI (ln-Camera) Meeting held October 23,20121o

be brought fonruard to the Public agend a at this time (0640-01).

Council, at its Special (ln-Camera) meeting held.November 13, 2012' authorized the

following matters trot òp"ãi"i1tn-ó"*"t")io Ue brought forward to the public agenda

at this time (0640-01):

e CommunitY Chafter the Town ofnn

f", *unn. 5 Land Distict-

The intent to dispose of these lands was previously advertised in the september

åil'"Ji)¡,t- "oì[."" át ir'r" lnterior News, counðit wishes to confirm the sale

concluded as of SePtember 13,2O12'

PURPOSE OR BACKGROUND:

ln-CameraMeetingsofCouncilareheldpursuanttoSectiong0oftheCommuniychartertodeal with í"ru""

"on"erning land, legal and/or personnel matters'

cAo IDir/CS llAdmin Asst.ilDir /Rec n

tr D¡Í/FINI Bldg lnso Planner't PCSO

Dir/DS Agen DaÌe: November2T, 2012

ln-Cam Date:Agenda Placement: Business Arising

Other:

DrM/O

Air/MgrFre

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,/"Regular Council Page2 Report: ADM 12473

Council regularly reviews the minutes of the ln-Camera Meetings, with the intent ofinforming the public, by way of Regular council Meetings, of any items that may bemade public.

Respectfully submítted:

SargentCh ief Adm in istrative Officer

nb

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ITEM 5.1 - NOV. 13 REGULARMTG

Agenda ltem # 4.2

093o-aS ,/,

BqEArctica Cunningham10771 Lawson RoadTelkwa, BCv0J2x3

Nov 1

Town o1$ntt#-rs¡rs

November 14,2012

Smithers Town Council1027 Aldous StreetSmithers, BCVOJ 2NO

Dear Mayor Bachrach, Councilors, and Town Council staff:

Thank you so much for giving Seth and me the opportunity to propose our idea for aSmithers Youth Council at the town council meeting the other night. We reallyappreciated how open and receptive you have been to this project and we enjoyed the

diicussion that followed our presentation. Your questions have given us a lot úo thinkabout, and we look forward to ironing out mor€ details about how this council will run.

W'e are very excited at the prospect of having a youth council in Smithers, and we think itwill really help to connect BulHey Valley youth to local issues. Since the town council

meeting, we have been receiving a lot of very positive feedback about the idea and we are

very excited about the discussions being held regarding out proposal. We feel confident

ttrai this project will become a reality with your support, and we really look forward to

working with you in the future as we continue to lay the ground work for the youth

council-

Thank you again for your support!

Sincerely,

A4-ØSeth Jex and Arctica Cunningham

CAO qÐ Di¡iD:

olr/c3 -ll i::'i9Adñln Asst' tr Fir¡Dir/Rec O Ê.:r l'/gr

tl otr,tril'l

D Flúlìfi,:r

r Pc9c

Fl i'.' :) þ

I fi i-.l=J iIi ui.ìr,

--

of 1 75

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ITEM 5.1 - NOV. 13 REGULAR MTG

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ITEM 5.1 . NOV. 13 REGULARMTG

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VL

ffi

YOUTH COUNCIL Page 53 of 318

L

a'Ilrvnctr¡sml trreyûDELEGATIONTO COUNCIL

Council's¡n-person250-847-

1601.

Regular Council Meetings are held the second and fourlh Tuesday of the month in the Council

Cñãr¡"r. al 1O27 AHóus Street. Meetings slart at 7:3OP.m- and doors oPên at 7:15 p'm'

Delegations take place near the start ol the meetings'

an opportunity lor a question and answeroint þiesentailon (Windows Environment),n the day of your presentation' A hardcopy,

Name of presenter(s): Arctica and Seth Jex

Organization Students of the SmithersSeth:250 847-3460

.com

Phone No: A¡c,]rica 25A 846-5902 fqx; Email Arctica: antarctica@xplornet'com

Subject matter: Proposal for a Smithers Youth Council to engage youth in municipal polìtics'

and to provide an avenue of communication between Smithers youth and the Smithers

Town Council for discussion regarding commun¡ty ¡ssu€s'

soecific request of council (if any), í.e. letter of support, donalions,. etc.(it" C;;;"¡i];;^itiæ to ¿eter àny décisions unt¡t the Íollowing Council meeting.)

We respectfully request the assistance of the Town Council in lhe form of: ad';ice, use of town resources'

Êupport organizing projectsroengageyouth,andsomefinanc¡alaidforthecostoî¡unningtheprogram.

Date of APPlication : October 31.2012

Signature of APPlicant: , /.r. ,;l) Àr¡^ A è" !r

*Date of Council Meeting at which you wish to be a(!îthe requested date is notâvaítable you will be contacted

delegation: Navembei' 13_ 20 12

lo select another date).

I

?evNoy 0 5 20t2

1.¡, -,,;ithers


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)/^t¿-

W

YOUTH COUNCILPage 54 of318

-1 .iL

Ortober 16, 2012

sm¡thers Tom CouncilAttention Mâyor and Counc¡lPO Box8791027 AldousStreetSdtheE, B.C. V0!2NO

Subject: Letterofsupport for the creat¡on ofa voutJì Counc¡l

Dær Mayor Bachrådt andTor¡n Gouno]

lvly name is Jím c¿meron- I work as the pr¡ncipal of smithffi s€condary Schml. I rgould like tö ¡ndi€te mysupportofthe fomation of a YflthCouÉcilto both ínfom yg -uth'ofthe munkipalpolitial proGsand provftre rfomà I slructu re for the Vouth of gu r to$¡n to háve itei r vohes heà rd.

The idea ofa Youth council excfrcs me on so many levels. ln a üme ofgrowinB voter apathy and dsengagementto the pol¡lical prmest what better way to mningfuf ençge young peopÞ? Who árampons tfie lnterests ri¡young psple in our tom? À Ydth Councjl, W¡tb the ær of our Towñ Council, @uld really inake a díffeieme,Furlhermore, there a're over eight hundrud teenãgérs at sm¡theF seæfldary, the vast majority óf niur BulkelyValleyyouìh, which uniquely ítuates 6 to fully support tùls ínitiâlive.

I have worked w¡th both ;tuct¡ca Cunningham Ðd Seth Js in th€ir vilious roles ¡n Student Le¡dêrih¡þ and,0Student Government. They are brlghç dedíeted students ani, ouHãnding cit¡zÐs of our gchæl community. Iærftth¡rik of two bettsrybung p€cpleto spearhæd thisinitiatie-

PlËse accep't thls letter as famâl EoBn¡tion of the value 'of úi¡s prcjeü in heÞ¡ng our young p€òple betterunderstand the local political pÞç55 añd in E¡v¡ng our young people a formal E¡ce to ¡nforrnTown Coundil oflhcir conærns ¿nd inteJests.

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ITEM 5.1 - NOV. I3 REGULARMTG

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8y: Arrtir: Cunningham& Seth Ja

aa

. Yr>urh gassrunate !boul lüâl ÉþliricJ mBagi¡B

mhr yorrth in rfie comnruiry

' CDmmunL-¿tirF (he itleæ of ¡he town counrilro tlle youh ud vice vers

. The rnpowøìng rs¡l tn se¡¡€ ¡nd renrr+

is a youth

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2ls

>>

does thE Counc¡l n€ed aYouth Councll?

Ile crr¡te more eduared youth

Sfe help ro creurc z more involve¡l andcoBmvnìfy-

\(e bridge tle gap

, Mini counqil made of yonth u-ho bave shosnintere.x through tfi eir appliotion.

' Fe ned Couril member invofveßÊnr in theappJi@t¡o¡ prNË

. Uæ adverdæmenr and schqrl connætions

. llost youth rargeted went, i, our commun iry

outh Program


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ouncil MeetiVe will have presenùers âl every ú¡her

mæt¡ng la report back on our initirtivæ. 1Ve will havt a representative Presênt ãt

EVERY cr¡uncil oræting to Þke aotes on

corncil projects / di¡cusions, md rePort b¿ck

to the youth rcucilYoutb füwcíì mæting ñnr and third s'ækthe montlr

Âdverímm¡ Pøttn - SZOD/Yw

Ratio and Cmmunity æï*h - g3t-îltûFunding fø ymlb elg¡goñ( Progms -

Fúrd õd nÊfrÊebtrqtfor mËdrts '32t0/'1wI$it'- Sùppli* - 37ltc2ts€luxt OutEh (SD tll) - îreelyc¿¡

Raio-r Day Fond - 9lfX)/1ør

Budget

AL 52750.q)

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t¡/s

Other Youth Councils

Àlpine Youth füuncil - Utah. CÞmge úre M,ain street flegs

' Attend the Yourh City Ladership Councillnst¡tute

' I Iost 'Mæt the Candidates" night


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Draft Terms of Reference

Youth Council

L. Background/Rat¡onale

At the Regular Council meeting of November !3,2OL2, Council heard from a delegation of two

students (Seth Jex and Arctica Cunningham) regarding the concept of establishing a Youth Council to

engage high school students in issues coming to Smithers Council of lnterest to students.

youth councils are common in municípalities across Canada. Youth inherit the legacy of today's

decisions. youth Councils work at buîlding the capac¡ty of youth to become future leaders. With

fewer young voters each election, a Youth Council may also be helpful in building up the democratic

defìcit and re-engaging youth in municipal politícs.

2. Purpose & Scope of Work

The Youth Council would serve to;

a) EnEaBe youth in dialiogue around community issues and the decision making process through

youth engagement events and communication;

b) lncrease youth awa reness of local government processes and opportunities;

c) provide the town Council with youth perspectives on topical issues in a manner that they can be

considered as part of the decísion making process.

The youth Council would provide input and feedback directly to the Sm¡thers Town Council on

matters of interest either arising from the regular Smithers Town Council agenda and/or the

Smithers Town Committee of the Whole meeting agendas. Youth CouncÍl members are also

encouraged to bring issues of youth ínterest/concern to the attention of Council. Youth Council

3. Meetings

The youth Council will arrange its own meetíngs based on the following Smithers Town Council

schedule:

a. Smithers Regular Council meet¡ngs are on the 2nd and 4th Tuesday of every month

b. AgendasforthesemeetingsareavailableontheFridayafternoonprecedingthemeeting.

c. Smithers Committee of the Whole meetings are usually held on the ln and 3'd Tuesday

evening of every month.d. Agendas for the COW meetings are usually available by the Friday before the meeting.

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4. Responsibilities and Accountabilities

The Youth Council would provide input and feedback on issues ofinterest that are on RegularSmithers Town Council agendas and/or on COW meet¡ng agendas

a. Youth Council input would be provided by CouncÍl members attending varíous youthCouncil meetings and youth engagement events and/orthe Youth Council writíng toMayor and Council

b. Twice a year (February & October), members of the Youth Council would have theopportunity to attend a COW meeting of the Smithers Town Council to review issues of¡nterest.

c. Annually the Youth Council would report on its activities to Council and provide expensestatements

d. On a regular basis, Smithers Town Council will consider Youth Council recommendationsas part of their deliberations.

5. Membership

CompositÍon of the Youth Council îs to include Bulkley Valley youth/students between the ages of 15and 18. A Student Council of 5-7 members (Does size matter? ls there ø need to límit numbers?)with 1-2 Council liaison members is recommended.

The Youth Council membership would be determined by an application process similar to theComm¡ttee of Council application process, whereby interested students would apply indicating theirbackground and interest ín the Youth Council, and would be selected by Smithers Town Council.

Alternotive Selection Procedure - Seth ond Arctico could serve os Jirst chair and Vice Chair ondrecommend along with Council lioison person the oppointments of the first Youth Councit.

Another olternqtive Selection Procedure - An índependent ponel could be estoblished to include 7Town Council, L High School Principal, 1. High Schootteøcher, etc. to selectfrom appliconts.

The Youth Council members should ínclude members from each high school and home schoolstudents and a selection ofstudents age 15-18 to ensure continuity of membership as studentscomplete high school graduation.

6. Resources

The Youth Councíl will have the following resources available:

a) Annual budget (to be determ¡ned)b) A Councíl Liaison appointed to the youth Councilc) Access to all Council agendas and rninutes..,ia civiovebd) An Administrative contact for questions of procedure

Outside of Town of Smithers involvement, the Youth Council is encouraged to make use ofcomm unication tools including:

Draft TOR for November 27,2OI2


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=/¡Fage l3

aI lnterior New SSSScoop Report¡ng

b) clcK community Radio and access to audio recordings of council meetings

c) The Peak radio

d) Facebook/Twitter

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DELEGATION TO COUNC¡L Town ofí :3cSmithers

Your completed delegation form, and any other written documentation you wish to provide, isrequired by Tuesday, the week prior to the Council Meeting to ensure that it is included in Council'sagenda packages. This allows Council time to review the subject matter prior to your in-personpresentation and allows you to focus on the híghlights. Please deliver in person or fax to 250-847-1 601.

Regular Council Meetings are held the second and fourth Tuesday of the month in the CouncilChambers at 1027 Aldous Street. Meetings start at 7:30p.m. and doors open at 7:15 p.m.Delegations take place near the start of the meetings.

Maximum presentation time is 5 minutes followed by an opportunity for a question and answerperiod lead by Council. lf you are making a PowerPoínt presentation (Windows Environment),please drop it off on a memory stick prior to 4:00 p.m. on the day of your presentation. A hardcopy,forthe recording secretary's use, is appreciated.

Name of presenter(s):

Organization:'R*i P\-., l/n.ilo,r Cr,w.-rnr....., t., É.-^.'[c^! i ",r^T JPhone No: á5c€91:17_.|Q_ Fax: Email hv Îq .'..i.' ti o,. ø b*\ k\e4, ne.-t

Subject matter:

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Specifìc request of Gouncil (if any), i.e. letter of support, donations, etc.(lt is Council's practice to defer any decisions until the following Council meeting.)

Date of Application CÞ-J-., \.-,r â, .?e, r Q .

Signature of Applicant:

"Date of Council Meeting at which you wish to be a delegatío n: A/cu- -Él/t¿(lf the requested date is not available you will be contacted to select another

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BULKLEY VALLEY COMMUN ITYFOUNDATION

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BEB HV/BDDELEGATION TO COUNCIL

OCT 2 6 ZÛI2

Your completed delegation form, and any other written to lsrequired by Tuesday, the week prior to the Councíl Meeting to ensureagenda packages. This allows Council time to review the subjectpresentation and allows you to focus on the highlights. Please deliver in person or fax to 250-847-1601.

Regular Council Meetings are held the second and fourth Tuesday of the month in the CouncilChambers at 1027 Aldous Street. Meetings start at 7:30p.m. and doors open at 7:15 p.m.Delegations take place near the start of the meetings.

Maximum presentation time ís 5 minutes followed by an opportunity for a question and answerperiod lead by Council. lf you ar.e making a PowerPoint presentation (Windows Environment),please drop it off on a memory stíck prior to 4:00 p.m. on the day of your presentation. A hardcopy,forthe recording secretary's use, Ís appreciated.

Name of presenter(s) o ¿-./

Organization : ß. /. Nrsznc..<

Phone No: 2Çv -î47-1zoÇ Fax: Email: u¿4 l"/^-;l-, b,4

Subject matter: .{ ,l

Specific request of Council (if any), i.e. letter of support, donations, etc(lt is Council's practice to defer any decisions untilthe following Council meeting.)

Date of App lication: O"y' e¿ . -7¿ t z-

Signature of Appl

*Date of Council Meeting at which you wish to be a delegation tUat.2'l 4øtz(lf the requested date is not available you will be contacted to select another date).

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Taylor Bachrach's Mayor RcportNovember 2'1,2012

OffÌcial Meetings (ÂppoÍnûnents and Toryn Business)

^ Attended OBAC board meeting in Smíthers November 16. Unfortunately Smithers' fundingapplication for Fall Fair grounds planning was denied.

^ Chaired the Committee of the Whole Meeting Novønber 20, featuring a discussion of optionsfor the Chandler Park soccer fields, a report from Heather Gallagher on the Visitor Centre, and adiscussion on the draft permissive tax exemption policy.

^ Attended Regional District of BulkleyNechako board meetingNovember 22 in Burns Lake.

Other Community Meetings and Activities:I Attended and spoke at the BV Research Centre's "Adding it all up" conference November 14

^ Attended and spoke at an event at the old church November 15 at which Minister of State forWestern Economic Diversification Lynne Yelich announced $68,000 for the Hankin-EvelynBackcountry Ski Area.

Å Gave a tour of Downtown Smithers to Don Basserman on November 16. He is a former PG citycouncillor and current advisor to OBAC.

Á MC'd the second edition of the Mz. Judged Pageant at the Hudson Bay Lodge, which wasattended by a crowd of 400 and raised ovcr $30,000 for voluntary men's programs run by theNorthern Society for Domestic Peace.

À Met with a resident on November 20 to discuss ideas around creating art from recyclables, andvarious tecbnology for converting plastic waste into fuel.

^ Met with PNG president Greg Weercs a¡rd VP Gracme Doak by phone November 27 Tor anintroduction and update on PNG's activities.

I Attended a leaming feast in Moricetown on November 21.

a Attended Open Day at Hudson Bay Mountain November 23.

ComingUp

À Christrnas parties!

a Meeting with Pretium Resor¡rces November 29 (who can attend?)

L Dze L K'ant Friendship Centre Community Ch¡istmas Dinner December 6

Ä NW RAC meeting December 7

À OBAC meeting in PG December 14

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ifÊ'J.\¡ f,t.fî€,Ë i\, lii!!!r,I trJtdMembers'Quick Notes

November 22,2012

Thís update provides a brieÍ summory oÍ current affaìrs for Omineca Beetleond can be used by Directors to brieÍ

t¡t, 2 .1 iüi¿

r¡i SnitT':ersCoølítion (OBAC) membe r governmentsorgpnízations.

OBAC Funding Frømework...

On November ]:6,2O12, the OBAC Board of Directors agreed to not renew the culrent project funding

framework at the end of their fiscal year, March 30,2OL3. Consistent with the current project funding

framework guidelines and criteria, project applications will be received for consideration untilFebruary tl,ZOLZ and decisions on these applications made on March B, 2013. Please direct all

enquiries to the OBAC Executive Director at25O-960-6712 or stower(Dominecacoalition.ca,

Strategíc Review oÍLonger Term Role and. Priorities..'

The Coalition has engaged in a strategic planning process, which is anticipated to be complete by March

30,20\2.

Northern Agriailture Research Inítiative Request for Proposals ".

The Northern Agriculture Research Initiative is seeking proposals from UNBC and CNC to conduct

research within three broad themes: Forage, Pasture and Local Foods. Participants in the Northern

Agriculture Research Initiative include producers such as regional farmers, market gardeners and

ranchers, the University of Northern BG College of New Caledonia the Northern Health Authority' the

Ministry of Agriculture Community Futures and the Omineca Beetle Action Coalition. The RFP was

released on the OBAC website on November22'2O72'

Regionøl Meetíngs...

OBAC Directors, staff and members of the Northern Agriculture Research lnitiative met with MinisterLetnick, Ministry of Agriculture on November 8,2O72 to discuss the work of the lnitiative and

specifically, the need for increased Ministry capacity in the OBAC region'

The Directors and staff of the three Beetle Action Coalitions met in 100 Mile House on November 13,

2012with Donna Barnett, Parliamentary Secretary on Rural Communities and Gordon Borgstrom,

Executive Director, Mountain Pine Beetle Response Division, Ministry of iobs, Tourism and Skills

Developmentto discuss the Rural BC Project.

ÄIl the strategies, action plans and current proiect overviews can be found at: www.ominecacoalition.ca

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REPORT/ RECOMMENDATION TO COUNGIL

DATE: November 20,2012 FILE:1610-01

BY: Leslie Ford, Director of Finance REPORT: FIN-12-52

SUBJEGT: Disposal of Surplus Equipment

RECOMMENDATION:

THAT Council approves of the disposal of the 2000 Trackless MTSTD at an upset

price of $10,000; and

THAT Council approves of the dÍsposal of the 1995 lnternational Dump/Plow Truck

with Sander Unit at an upset price of $20,000; and

THAT Council approves that the 1999 Turf Aerator be disposed of as scrap metal.

DISCUSSION:As part of the ongoing Fleet Replacement program, Works and Ops replaced threepieces of equipment (fleet) ln 2012:

. unit #67: the 2010 Holder replaced the 2000 Trackless MTSTD;

. Unit #ô0: the 2013 Freightliner Dump/underbody plow replaced the 1995

lnternational Dump/sander unit; and. Unit #72:the 2112Turt Aerator/seeder replaced the 1999 Turf Aerator.

The old units #60 and #67 have value and they have been given an upset price

within the recommendations. There has been recent local interest concerning these

2 units, which is why staff is recommending the disposal at this time.

The old unit#T2turf aerator has no value and was not considered safe to be sold (in

fact it is in pieces at the works yard and has been used for parts)' lt is

recommended that any of the parts not used be sold as scrap metal.

BUDGETARY IMPAGT:Any proceeds of the Works and Ops surplus equipment will be placed into the

Machinery and Equipment Replacement S tatutory Reserve.

CAO IDir/CS -CAA

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Agen Date: Novembel 27,20'12ln-Cam Date:Agenda Placement: Staff ABusiness Arising:Other:

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POLIGY IMPLIGATION:Disposal of rown Assets/equipment is in accordance with rown policy #FlNoo3.

COMMUNICATION:Ads will be placed into the December sth,zolz and December 12th,2012 issues ofthe lnterior News and in the Bulkley Browser listing the 2 items for sale, their upsetprices and that they can be víewed at the Works Yãrd at a specific time. Bids w¡il berequired to be submitted in sealed envelopes. The deadline for submission of bidswill be 4:30 on December 14tn, 2012. Bids will be correlated and the highest bidderon each item will be notified by phone that they are the succeslful bidder.Successful bidders will be given a Bill of Sale and they will have to pay their bidamount at the Town Office before picking up their item(s) at the Works Yârd and/orAirport. The unsuccessfulbidders will be notified by letter-

Successful bidders will have to pay HST on their bid amount.

lf the upset price is not receíved, the item(s) wiil be held and sold anoihe¡-time.

Respectfu lly su bmitted Approved as requested

)

Leslie FordDirector of FÍnance

DeborahChíef

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REPORT TO GOUNCIL

DATE: November 19,2012 AIRPORT: AlR12-26

FROM: Rob Blackburn, Airport Manager FILE: 8400-03 Reports

SUBJEGT: Monthly Reports - October 2O'12

Statistics

Maintenance crew activities:Capital projects, Adm inistration windows com pleted

continuing on corrective actions from the SMS AuditParking lot Monitor:125 Parking Tickets issued in October.

Respectfully submitted bY: Approved for submission bY:

Rob Blackburn, AirPort Manager Deborah Officer

2011 TotalLast Year 201 IThis Year 2012

YearCurrentGurrent Year

Month To DateMonth To Date

52,171 61,50757,597 5,7206,505ScheduledPassenger

3,4513,1764,960 279Ghartered

Passenqer

879

55.437 64,9585,9997,184 62,457Total Passengers

12,OO410,99111,926 930Aircraft Traffic 1,734

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REPORT TO COUNCIL

DATE: November 19,2012 REPORT: DEV12-111

FROM: Mark Allen, Director of Development services FILE: 4560-20

SUBJECT: Development Services Department Report for Octobe¡,2O12

RECOMMENDATION:

THAT Gouncil receive the October 2012 Development Services Department Report for

information.

ENGINEERING

Roads and Sidewalks

r Reviewed the 2013-17 paved road maintenance plan for upcoming budget

discussions.

r Frontage RoadÂ/ictoria Drive temporary closures required for BC Hydro Substation

upgradãs are expected to be completed in November. Single lane access to be

maintained throughout the construction.

o I Highway Use Permit issued.

. 17 BC One Calls Processed.

a

o lssued final payments and owner's contributions'

Capital Proiects and Facilities

o Second Arena - awaiting geotechnical report and foundation recommendations to

be completed by AMEC Env¡ronmental and lnfrastructure. Design-Build tender to be

issued this winter.

CAO IDir/CS IAdmin Asst. trDir /Rec L-

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Dir/FtNBldg InsPlannerPCSO

r Agenda Date: Novembe¡27,2412: ln-Cam Date:

¡ Agenda Placement: Staff 'B'Reports

¡ Other:


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' Ranger Park Building Second Floor Renovations - issued Request for euotationsfor emergency exit stairwell constructíon.

' Airport TermÍnal Building: Architect sefection for upgrades to washrooms, holdingroom expansion, and a long-term plan completed.o Airport Office windows replacement contract on_going.

Property Development. 1089 Main St. at Broadway Ave. 2013 Legacy project site:

o Remediating the contaminated soil at Pacific lnland Resources facility - ongorng.

o HB Lanarc Landscape Architects submitted 2 site design concepts and option2 was serected- Legacy committee to comprete the stagé design. - -r'

¡ Ambleside subdivisíon - Dev-eloper completed Phase 'l clearing and rough sitegrading.

' Downtown Entrance^Project: Rotary Club began building the ground-level deck onthe former Mohawk Service Stationiite.

PLANNING

o Downtown Landscape Design Guiderines project & pirot project.. 1"t and 2nd readings of Microbrewery Zoning Amendment.. 1089 MaÍn Street concepts.

' Form and Character D_e,velopment Permit application and Development VariancePermit application for 3ô64 Fiighway 16 (S;iiheß ñ/"ilt.

-

' Application for Local Government Resolution (Blue Fin Sushi) for changes to FoodPrimary Liquor License.

' Development variance Permit applicatÍon fo¡ #24 starliter way - 7671 Highway 16o Environmental Development Permit application for 3931 Thirteenth Avenue-¡ 2 Comfort letters issued.

Meetings:

o October4thand 11th Cycling Task Force.¡ October lOth Advisory planning Gommíssion¡ October 20th presentation of Awards of Excellenceo October 23d committee of the Whote to review Landscape Design Guidelines andPilot Project.

r october 30h Committee of the Whole with the Cycling Task Force & regarding 10g9Main Street Concepts.

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Resular neil Pa¡ra 3 Flenor{: ,-111

PREVENTION AND COM|ì/IUNITY SAFETY

Bylaw Enforcement:

o Conducted regular patrols of Main Street and avenues in the downtown core.

lssued 3 tickets for parking in handicap zones.

. Received 22 w¡iften requests for service and approximately 11 requests werephoned in directly to the Community Policing Office.

¡ Met with RGMP regarding noise / nuisance complaints from a local residence.

Processed 4 noise violation tickets and demand notices are currently being issued.

. Due to the growing number of unpaid parking tickets accumulating from the

Smithers Airpórt, I am currently working with ICBC to make issuing demand notices

for multiple violations much more efficient-

Animal Gontrol:

o 6 dogs were impounded: I turned over to NWAS for adoption, 4 claimed by their

owners,l destroyed as it was found to be in critical distress.

. Collected $245 in fínes and licensing fees.

. Responded to 4 requests for service pertaining to "quality of care" concerns-

. Responded to 3 complaints of excessive barking and 6 incidents involving dogs at

large.

¡ lnvestigated I complaint of an "aggressive dog" as a resident's dog had been

injured in an altercation with another.

¡ Conducted patrols of Fall Fair grounds and the perimeter trail adjacent to Turner

Way, in response to complaints of dogs running off leash and failure to pick up after

Oogê. I discovered a number of residents allowing their dogs to run off leash at the

fai Fair grounds- I issued verbal warnings in all cases and reminded owners of the

requirement to pick up after their dog and to have them on a leash.

.Community Policing:

. Speed Watch has wrapped up for the season as it becomes a safety risk to be ongre road during winter driving conditíons. ICBC presented awards to the team who

conducted the most Speed Watch patrols-

. I attended Walnut Park School to conduct a "stranger dangeC' and "pedestrian

safety" talk to elementary students. We also covered safe practices for trick-or-

treating as the visit was nearing Halloween.

. Worked with the Adult Education Program (AEP) in Moricetown and donated 11

bikes from the found / recovered bike program. The purpose is to engage the youth

in their community by fixing up bicycles for use by the communities youth. Thegroup was extremely pleased to receive the bikes and we are certain that the

bicycles will be put to good use.


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Agenda Item # 7.2.1


41,

' Contacted all elementary school Principals to set up DARE instruction of rhe 2012-2013 school year. lwill begin offering ilasses in eaitylovember at Muhiem and St.Joseph's.

lVe are currently working on developing aStoppers as a way to distribute informations filed online or by text message. We areincrease overall use of the Crime Stoppers

o Recovered 7 stolen bicycres; 2 of them were returned to their owners.¡ Conducted 6 Speed Watch patrols.

BUSINESS LIGENSES

New Licenses lssuedRiverstone StudioAspen Acres Culinaries & Eclecticslntellibed BC Sales CompanyBusiness Licenses Canceiled or Non_ActiveNone

BUILDING INSPECTION

O'GonnorAssociates, A parson,s CoThe Pilgrim's Projects

a

a

lssued 12 new building permits with a total construction value of $574,000. Thepermits included 2 commerciar renovations totaring $401,000.

There is one building permit for a new single family home pending approvar.

LY REPORTB E

2012 2011BUSINESS LICENSES Gurrent

MonthYear to Date Current

MonthYear to Date

Active Business LicensesOctober 1"t

632 640

New Business Licenses 5 62 5 61

Business Licenses 0 7

Business Lícenses 0 30 0 41

TOTAL AGTIVELICENSES

637 645

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Agenda ltem # 7.2.1

-/é

Fla¡rr¡l¡r Pana 5 r',Êvít-í; 1

Respectfu lly subm itted by: Approved for submission by:

MarkAllenDirector of Development ServicesllÁ./dc

SargentChief

\\serverlpccommon\ì[ordpro\dorolhyvnonth end reporbVnonthly reports dev ser 2012\dev serv report#10 oct docx


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Agenda Item # 7.2.1


6zt¿

Development Serv¡ces Department

BUILDING PERMIT MONTHLY REPORTocToBER 2012

to

T

Units Value

477 21

n

31

01

TION B: PERMTTS UNDER îS,OOO

31 7

01 0

0

B I 77 777 1

TION C: COMZARATwE FIGIiRES

I7

1

12'l 161

1

7

201 I

11

Agenda ltem # 7.2.1

MONTHLY REPORTS of 1 75

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¡ lrl

STown of r

therm1REPORT TO COUNCIL

DATE: November 13,2012 REPORT: FlR12-17

FROM: Keith Stecko, Fire Chief FILE: 7340-01

SUBJEGT: Month End Report - October 2012

RECOMMENDATION:

THAT Council receive for information the Fire Department's Month End Report for October,2012.

REGIONAL DISTRICTTOWNOctober 2012 I.AST YEAROetòber 2012 LAST YEAR

Year toDate

CurrentMonth

Year toDate

CurrentMonth

Year toDate

CurrentMonth

Year toDateFIRE

CurrentMonth

25,000410,000.Commercial DollarLoss

11 3# of Fires 4

80,00050,000.Residential DollarLoss

114# of Fires

Vehicle Dollar Loss 5,000.21 3# of Fires

1Chimney Fires43 1 41 2Brush/Grass Fíres

22Garbage Can Fires1 1I2 7 1Fire - other

cAO ùDir/CS D

Admin Asst. ND¡r /Rec I

Dir/DS llDirMO IFire Ll

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Dir/FlNBldg lnsPlannerPCSO

Agen Date: November 27,2012ln-Cam Date:Agenda Placement: Staff BOther:


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,1

Regular Council Page 2 Report: FIR 12-'17

TOWN REGIONAL DISTRICTOctober 2012 IAST YEAR Oclober 2012. . LAST YEAR

MOTOR VEHICLETNcTDENTS (MVr)

CurrentMonth

Year toDate

CurrentMonth

Year toDate

CurrentMonth

Year toDate

CurrentMonth

Year toDate

# of MVI 1 6 4 5 20 4

# of MVI ProvincialEmerqencv Proqram

1 12 3

TOWN REGIONAL DISTRICTOctober 2012 LAST YEAR October 2012 LAST YEAR

FIRSTRESPONDER

CurrentMonth

Year toDate

CurrentMonth

Year toDate

CurrentMonih

Year toDaie

CurrentMonth

# of First Responder 1 52 b 39 1

Year toDaie

3

TOWN REGIONAL DISTRICTOctober 2012 LAST YEAR Octobe¡ 2012 LAST YEAR

ALARMS CurrentMonth

Year toDate

CurrenlMonth

Year toDate

CurrentMonth

Year toDate

CurrentMonth

Year toDate

False Alarms 10 1 32 4Alarms 1 13 1 2

TOWN REGIONAL DISTRICTOctober 2012 LAST YEAR LAST YEAROctobe¡ 2O12

MISCELLANEOUS CurrentMonth

Year toDate

CurrentMonth

Year toDate

CurrentMonth

Year toDate

CurrentMonth

Year toDate

# of Misc Calls 1 I 3 13 1 2

TOWN REGIONAL DISTRICTOctober 2012 LAST YEAR October ?01? LASTYEAR

MAJOR EVENT CurrentMonth

Year toDate

CurrentMonth

Year toDate

CurrentMonth

Year toDate

CurrentMonth

Year toDate

Flood

Hazardous Materials

lce Storm (power outage)

Forest Fire

Airport Response 1

MutualAid 1


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Regular Gouncil Page 3 Report: FlR12-17t r,(

REGIONAL DISTRIGTTOWNLASÎYEAR2LAST YEAROctober 2012 ' .

Year toDate

CurrentMonth

Year toDate

CurrentMonth

CurrentMonth

Year toDate

CurrentMonth

Year toDateFIRE DRILLS

1 14 134 17# of Fire Drills

TOWNLAST YEAROctober 2012

Year toDate

Year toDate

CurrentMonthCurrent Month

INSPECTIONS (including)Commerc¡al, Residential, Apartments,Hospital, Cere Homes, Schools, DaYcares,

6 29026615lnspections

248219 4129Re-lnspections

Year to DateCurrent MonthFIREFIGHTER HOURS

1346.5129Call out hours

2475225Training hours

VEHICLE MILEAGE - HOURS12222RESCUE 1 1

RESCUE 12 83434496SQUAD 1 1

27500ENGINE 11

23584ENGINE 126782. hrs44802LADDER 11

MONTHLY REPORTS ol 175

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a4Regular Council Page 4 Report: FlR12-17

PUBLIG SERVIGE:

¡ One - Fire Prevention Day at McDonald's

o Three - Muscular Dystrophy Events

PUBLIG EDUGATION:

. Four - Fire Department Tours

STAFF I44I:

¡ lncludes volunteer, part time and full time.

Respectfully submitted by: Approved for submíssion by:

17uu (Keith SteckoFire Chief

Deborahlsargent AChief Adin i n istrative @ffiCer

\lkeithlâdmin share\reportslmonth end report svfd\2O12 month end rëportstoctober 2Ol2 counc¡l report.docx


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,r)

Striithe DRAFT

REPORT TO COUNCIL

DATE: November 6,2012 REPORT: WOPS: 12-18

SUBMITTED BY: Wilf Taekema, Director of Works and Operations

SUBJEGT: Works and Operations Report for October 2012 FILE: 5210-20

RECOMMENDATION:THAT Council receives the October 2012 Works and Operations Report for information

YEAR TO DATECURRENT MONTHREQUESTS FOR SERVICE36830Total requirinq Works Dept. response

SANITARY SEWER UTILITY. Normal operation and checks of collection and treatment systems. Annual sewer main flushing

STORM SEWER UTILITY¡ Clearing & repairs of catch basins at various locations

Dír/DSDir/WOFireAir/Mgr

Dir/FlNBldg lnsPlannerPCSO

Agen Date: November2T, 2012ln-Cam Date:Agenda Placement: Staff B

Other:

YEAR 2OII

YEAR TODATE

YEAR TODATE

CURRENTMONTH

CURRENTMONTH

780.174844,802 69,995Water Svstem - M5 pumped 78,159742.388 59,636 702,11158,836Sewer system - M" lnfluent615.402 45.524 564,63248,951Sewer system - M" Effluent$ 65,236 $ 1.707 $ 41,708$ 1.266Campqround Receipts

YEARTO DATE

TOTAL IN SERVICECURRENTMONTHGARBAGE CART SALES

12 1431Commercial(.44 Yd)7302 67Residential (.32 Yd)3644 27Small Residential (.28 Yd)


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Agenda Item # 7.2.1


43

WATER UTILITY

' Normal operation and checks of water weils and pump-houses. Water meter readings and repairse water offat 1908 Dominion street, old cN Round House, Fall Fair grounds,

Riverside Park and Community gardens

' Water service repair at 1310 Babine Crescent and 1233 Columbia Street

GARBAGE / RECYCLING. Regular scheduled residential and commercial pÍckups. Regular cleanup of compost bin at Works yard. Regular hauling of rransfer station cardboard to Taflow Road facility. Ongoing sales, assembly and delivery of garbage carts

STREETS. ROADS & SIDEWALKSo Yard and building winterize and maintenancer Street sweeping and leaf clean up. Fi¡lpothole patch barrels¡ Pothole patchingr Street sign inspection

PARKS. Garbage pick-up at Main Street, Highway 16 and allTown parks¡ Trimminghedges/shrubso Flower removal, prepping gardens and plant perennials. Park lnspectionso Riverside Park maintenance and winterizer Maintenance and winterize of fire hydrantso lrrigation system maintenance, repairs and winterize¡ Outdoor rink repairs¡ Tree removal and leaf clean-up

ARENAo Arena operations and maintenance. lce maintenance

FLEET. Regular servicing and equipment reparrs

CEMETERY. Regular road maintenance. Landscape and gravesite repairs

i¡IISCELLANEOUS. Ongoing safety "tailgate" meetings. Move old coal car from Museum

2

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Agenda ltem # 7.2.1

'b

STAFF

-. Works and Operations Staff = 21 (includes 17 full-time, 1 part-time, 2temporary (seasonal), and 2 casuals.

Respectfully Submitted Approved For Submission

Wilf Taekema,Director of Works and OPerations

DeborahChief Officer

c:\users\¡berarducci\documents\recept¡on docsvnonth end reports\2O12W1O odobe¡ 2O'12 ops monthly report doc

3


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Agenda ltem # 7.2,2

,/, o

Sffiiithe

REPORT TO COUNCIL

DATE: November 22,2012 REPORT: ADM'12-O74

FROM: Susan Bassett FILE: 0360-01Director of Corporate Services

SUBJECT: "Let's Talk" - Town Hall Forum November 6,2012

RECOMMENDATION:

THAT Council receive Report ADM 12-074 for information.

DISGUSSION:

The "Let's Talk", Budgeting for Smithers Future, Town Hall Forum was held onNovember 6,2012 from 6:00 pm to 8:00 pm. The forum was moderated by JoelMcKay, Director of Communications, Northern Development lnitiative Trust.

Approximately 100 people attended the forum and worked in roundtable groups.Three questions were asked and groups had 15 minutes to discuss each questionand report out to the entire room. The attached pages provide a summary of thesuggestíons/answers to each of the three questions. For the final question, "Are wemoving in the right direction?", the groups were asked to provide two answers forthings the Town is doing well and two areas for improvement.

Respectfully submífted by: Approved for Submission:

Susan BassettDirector of Corporate Services Chief Administrative Officer

cAo _

Dir/CS ,CAADir /Rec

Dir/DSD¡rMlO -Fire -,A¡r/Mgr -.

Dir/FinBldg lnsPlannerPCSO

Agen Date: Nou.27112ln-Cam Date:Agenda Placement: Staff BOther:

LET'S TALK TOWN HALL FORUM of 175

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LET'S TALK TOWN HALL FORUM Page 78 of 175

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SmithrVÅ

1

TOWN HALL FORUM - November 6, 2012

QUESTION RESPONSES

WHERE DO YOU SEE SMITHERS IN 20 YEARS?¡ Health/Education. Self-sufficient - decentralize energy/food. Local food - Farmers Market - 9-5,24n Local Food Business - 365 dairy

bacUcheese necessities. Gouncilcan aid ... (ie. Abaftoir)o Want clean air, water, food, shelter need to consider demographic change

these will changeo Uncertainties great but little control¡ Inclusive - something Town can do. Ra¡ny day preparation (food, building, self-sufficient). Expansion - consider fuel changeso Local education opportunities. Co-op knowledge - Things some of us grew up with but forgot to pass on

. Central location - canning, gardens, mechanics¡ Town Size - for uncertainty. Aged population - < schoolageo Potentially no forestry. People living here, but not working herer lmmigrants for entry level jobr Facilities for youth¡ Resilience. Real community(neighbours, know neighbours)¡ People help each other. Way to ensure culture builds for better/not diluted to non-cuJture (i.e. not

community)¡ Be inclusive with services to Telkwa and Moricetown (integration RDBN)¡ Honour seniors and expand seniors housingo Maintain a clean and healthy environment while having a diverse economyr Controlled developmentr Medical services hub for Bulkley Valley¡ Cultural center - museum, library etc.o Development of airport facilities/zone for industrial digital (green)

companies. Affordability key. Outdoors accessiblee Allstreets and sidewalks paved wÍthin Smithers


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Agenda Item # 7.2.2


'/ lD

Town Hall Forum euestion Responses Page 2 of 8

. How much growthi. A population target or the sense of cornmunity preserved. Linkagei. Growth vs. cost of living vs. living wage.. Economic diversity

¡ Densification decrease maximize current road/water/sewageinfrastructure

. Regional Government - Combineo Resiliencei, s outside of our control (i.e.. Commodity

o Gover :iili"i1i. Rather focus on core services¡¡. Facilitate business/citizen collaborationr Maintain existing facilities and upgrade as needed. Road and infrastructure upgrades¡ Maintain emphasis on locally owned businesses. Value-added industries, such as forestry. Wider range of housing opportunities. Private extended care facilitieso Affordable housing

¡ Maintain and stimulate vibrant volunteer services. Maintaining healthy outdoor living community¡ lncrease reliance on local energy, preventing reliance on external energysources¡ Population - slow steady growth 2Vo approx. per year- Rural grou,4h - 2o/o+ per )iear. Growth in commercial property to support taxation.

!'lllsureable objectives tied back to acceptable indicators of quality of lifeo self-sufficient (i.e. agriculture & food supply/storage - incl. communitygreen house)¡ lntergovernmental relationship between regional district and town (also fed

and prov)r Diversified housing. Healthy supported arts and aihletic communityr Health facilítiesr Stable power supply (incl. alternate power suppfy)¡ Retention of youth (education, emproyment, recreation), new high school. Airport. Affordable (airfares and Smithers lifestyle)¡ Health!¡ environmento Blue zone community. Mental health facilityo Old age facitities

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Town Hall Forum Questíon Responses Page 3 of 8

. Financially setf-sustaining (i.e. promote sustaínable energy businessesand services withín Smithers/Bulkley valley, element of affordability,promoting local business innovative, agriculture)

. An engaged community (encouraging involvement to all age groups, etc.and all cultures, a coordinated network of community groups with supportfrom Town Council)

. Educational opportunities excellence (keep our youth in our community,innovative centre of excellence)

. Environmental leader (i.e. High standard development and reclamation ofall industries and sectors including schools - make it happen beyond talk

o Limited population growth sustainable numbers - not rapid growth. Stable workforce - permanent residents that are committed to community

as opposed to transient resource workforceo Young families. Community that attracts people who want to live in a community and not a

work camp. Programs and services that are inclusive considering income and cultureo Direction moving to wean away from fossil fuels - transit, bike friendly,

food production. Cooperation between the schools, college, business to improve tech

training/skills programs (i.e. college of exploration/mining, green energy). Active community - value of outdoors, health. Recycling/solid waste reduction efforts. Close Main Street to vehicles. Food security: encourage local food production, eat local foods, stores to

sell localfoods. More green space and green energyo Mixed use buildingso Same size, sustainable growth of populationo Bylaws to make compact and affordable housingo Safety for all members. Maintain and expand the naturalbeauty. Support and encourage co-housing initiatives. Senior housing capacity. Be a leader in the north for recyclinge Programs for youth. Encourage local business, discourage bÍg department storesr Waste reduction by 5oo/o

. Gompost everything

. Support local "free stores" (recycling effectively)o Total ban on Styrofoam and plastic bags. "Cradle to grave" mentalíty re bring manufactured goods into the valley

(i.e. charge on take-out food containers)o Ban plastico Mental health/addictionsfacilities


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Agenda Item # 7.2.2


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Town Hall Forum euestion Responses Page 4 of 8

r Like few big box stores. Moresmallbusinesses/entrepreneurshipo More sidewalks, pave streets and lockabre garbage cans (bear aware)¡ Development plan for downtown area. Some to support more shopping choices¡ Afford bring in more skierso Better. Recycling!!!r Prosperous, safe

' Expansion of population to draw people and maíntain services¡ Accessibility to seniors (more)¡ Senior housing. More care workerso Bike and scooter lanes, infrastructure to help. Sidewaiks throughout town¡ lndustrial. Gontinued or íncreased economi" 0'"Trj.,"#:åi,"n,

a

. Good recycling program

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Town Hall Forum Question Responses Page 5 of 8

2. HOW DO WE MAKE SMITHERS A BETTER COMMUNITY?. Goals, education, follow-through. How can Smithers provide for outlying areas (pool, arena, etc)-. Need Regional Government structure - more equitable common for

people to live single house on farm/agriculture lando Housing big issue affordabílity interests. More expensive to build than property worth. Need a driver to encourage thiso Taxes to disincentive (avoids) lncentive (wants). Have conflicting needs. Programs Projects serviceso Regional governance. Affordability/availabilÍty/mix of housing - green building code? Lane

houses?o Biking/walking incentives. Paved and plowed streetso Transportation between communities¡ Health support services

o Mental Healtho addictionso accessibility

bike lane between Telkwa and SmithersFood coop for local foodBusiness friendly initiatives (i.e. Tax breaks zoning)Library, newLess taxesExpand connection to riverMore multi-cultural and social acceptanceMore opportunities for post-secondary education (more support forNWCC)Be more food self-sufficientFor more value-added industriesCommunity/cultural centreBetter access to healthcareLow cost large scale retail shoppingEquitable municipal taxesGurb-side recyclingHeated seats in arenaEstablishmenflmaintenance of recreational and cultural facilities (incl.

library resource centre)Develop and protect green spacesAttract and retain business and industryAttract partnerships for trades educationlmproved bike system

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K ltoTown Hall Forum euestion Responses Page 6 of 8

. Diversífied housing

. A regíonal connected network of outdoor pedestrían/bicycle paths(extension of perimeter trail) Moricetown/Smithers/Telkwa. Equitable taxation, representation and access to service (beyond theMunicipality of Smithers)

. Affordable, practical community service centers (bríngíng library,museum, pool and other rec together _ 2nd sheet of ice, arti¡ Recycling containers around town as opposed to huge gar-b"g. cans -recycling facility for all materials. Agricultural learning centre at Fair Grounds - demonstration farmconnected to college, First Natíons practices

. Buy local initiatives - coupon initiative with Farmer's market, educationaround "real" product costs, benefits of buying local/producing local. urban compost collection, enforcement of waste ieduction, curbsidepickup of recyclables

¡ Art Gallery - multi-plex centre incruding a hígh schoor and ribraryo Compact affordable housing¡ Permaculture

o Backyarci rãrmingo Chickenso water management in subdivisions, green strips, wirdrife

corridorso Expanding community gardens usíng reaves and other compost,

composting system for feeding animalso growing food indoors in winter (lights over greens right in store)

- hydroponicso biomass energy system, all torvn buildings running on

renewable resources, solar, wind, geothermal. prov¡de land for seniors facilities¡ cut red tape for business development¡ enhanced recyclíng facility

o build and develop a recycling centre. affordable housingr road quality/maintenance

' maintaining and expanding recreationalfacilities/opportunities

Agenda ltem # 7.2,2

LET'S TALK TOWN HALL FORUM of 1 75

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Town Hall Forum Question Responses Page 7 of 8

3. HOW DO WE MAKE SMITHERS A BETTER COMMUNITY?

o What is Smithers doing well?o Continue seekiñg engagement - with energy - can provide direction

and suPPort for volunteerism. What is Smithers doing well?

o Support for Arts¡ Areas Requiring Attention/lmprovement:

o Measure Carbon FootPrinto Areas Requiring Aftention/lmprovement:

o Regulation - difference of opinion more or less¡ Areas Requiring Attention/lmprovement:

o We need more time to work through more complex contentious topics

- takes us to poinUabove - good to find common ground

¡ What is Smithers doing well?o Community engagement and councilengagemento Promoting northern develoPmento Bike task forceo Shuttle bus/transport between communities

¡ Areas Requiring Attention/lmprovement:o Restrictive rules/codes to building/reno's in town (i.e. Alpine theme,

parking).r What is Smithers doing well?

o GommunitY engagemento Basic serviceso Glean

. Areas Requiring Attention/lmprovement:o lncrease communitY engagemento Accessing PeoPle different waYso More aggiéssively pursue affordable housing (i.e. Design Charrette)

. What is Smithers doing well?o Green space and recreational opportunities (incl. Public spaces - town

square)o Vibrant downtown core - keep up the good work!

¡ Areas Requiring Attention/lmprovement:o lncieased flexibility and better incentives for small businesso Better planning for housing developmento Higher quality, greater diversity of stock, incl affordable

¡ What is Smithers doing well?o Openness to community involvemento Public service employee's do exceptionaljob in summer and winter.

. Areas Requiring Attention/lmprovement:o Bylaw Enforcement Const.

. What ís Smíthers doing well?o Council is mãt<ing considerable effort to engage community

(workshoPs, social media, etc).

LET'S TALK TOWN HALL FORUM of 1 75

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lo/,o

Town Hall Forum euest¡on Responses

o

Areas

Page 8 of 8

a

o Bike trails/perimeter trailo -community stand on Enbridge pipeline and signing agreement with

Wet'suwet'en.Areas Req u iring Attention/lm p rovement:

o continue to develop a welcoming cultural diverse community (incl. onCouncil)

o Access study for the communityo Plan implementation and accountabilityo cultural and recreationar facility deveropment maintenance

What is Smithers doing well?o lmproving on community communication and engagement (i.e..

Facebook, events like this forun ).o Fiscally responsibleAreas Requirin g Attention/lm provement:

o ln a reasonable amount of time (i.e. lce Arena, library)o Commitment to timelineso Level of decorum at Town Council meeting _ act respectfullyo More women on Council

lA/hat is Smithers doing weil?o communication with rown residents/community has improved - more

inputo Consultation around bike friendliness

Areas Requiring Attention/l m provement:o Support for locally owned/run small businesso Barriers within policies and regulationso Flexibilityo Common senseo Reftect valueso Past decisions re: support for local good production, agriculture (i.e.

backyard chickens, com mu n ity garden rezoning)What is Smithers doing well?

o Gommunication, tonight's meeting _ very good ideao OfficialOpposition to EnbridgeAreas Req uiring Attention/lmprovement:

o No chicken voteo New subdivision plan - no permaculture prlnciples at al!.

What is Smithers doing welt?Podcast of rown Gouncil - increasing communications with communitySeniors walkway - big improvementReq u iring Attentíon/lmprovement;Paving_of remaining streets, pits residents against each otherLack of sidewalks/bike lanesDrainage ditchesCars towed at airport if flíght can't land and delayed a day.

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tte

Sffiiîther

TITLE:

PURPOSE:

BYLAW NO. I7O3

STATUS

RECREATION FEES AND CHARGES 2013-2014

A bylaw to establísh recreation fees and charges.

COUNCIL Date:Decision:

November '|.3,2012First, second, and third readings.


\\server\pccommon\wordpro\bylaws\bylaw prep foms\status sheet bylaw 1703.docx

BYLAW NO. 1703 of 1 75

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SffiiitherBYLAW NO. I7O3 -

RECREATION FEES AND CHARGES 2OI3 -2014A Bylaw to establish rccreation fees and charges.

WHEREAS, under the authority of Section 194 of lhe Community Chafter, Councilmay, by bylaw, impose a fee or charge in respect of all or part of a service of themunicipality to cover costs as necessary;

Now THEREFORE, the council of the Town of smithers, in open meetingassembled, hereby enacts as follows:

CITATION

1- Bylaw No- 1703 may be cited as "Bylaw No. 1703 - Recreation Fees andCharges 2013-2014".

ADMINISTRATION PROVISIONS

2- This Bylaw repeals "Bylaw No. 1668 - Recreation Fees and charges" and anyamendments thereto.

RECREATION FEES AND GHARGES

3' a) Fees and charges to províde municipal recreational works and services shallbe due and payrsþls upon receipt of goods and/or sen¡ices as specified inSchedule '4" attached to and forming part of this bylaw.

b) The Chief Adminístrative Officer or designate may recover any recreatíon feesor charges for different business actívities affecting property or recreatíonincluding recreational services performed outside the municipaiity.

EFFECTIVE DATE:

4. This bylaw comes ínto effectas of January l,ZO13.

SEVERABILITY:

lf any section, subsection, sentence, clause, or phrase in this Bylaw is for anyreason held to be invalid by a decision of any Court of competent jurísdiction, theinvalid portion thereof shall be severed and the decision that it is invalid shall notaffect the validity of the remaining portions of the Bylaw.

5.

BYLAW NO. 1703 of 175

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TOWN OF SMITHERSBYTAW NO. 1703 - RECREATION FEES AND CHARGES 2013 -20'14

3/r.

Page2

11+

READ A FrRsr tln¡r rHts /J DAY oF NovEMBER,2012It+

READ A SECOND TIME THIS I3 DAY OF NOVEMBER,2012.

T1+

READ A THIRD TIME THIS /3 DAY OF NOVEMBER,2012.

ADOPTED THIS DAY OF ,20'12.

The Corporate Seal of the Town of Smitherswas hereto affixed in the presence of


Deborah SargentChief Ad min istrative Officer

CERTIFIED A TRUE AND CORRECTCOPY of "Bylaw No. 1703 - RecreationFees and Charges 2013 - 20'14"


n:\wordpro\bylaws\bylaws frm 1700 to cunent\bl 1703 recreat¡on fees and charges 2Û13-2014-doc


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Agenda Item # 8.1


Agenda ltem # 8.1

,l l,TOWN OF SMITHERS

BYIAW NO. 1703 - RECREATION FEES AND CHARGES 2013 -2014

Page 3

SCHEDULE'A'

ARENA - WITHOUT ICE - charges appty Aprit to Juty only (+taxes)

2. ARENA - WITH ICE - charges apply during September - March onty (+taxes)

3. ARENA - SUMMER ICE - charges apply during schedule summer ice season only (+taxes)

CHARGES 2013 2014al Non-Profit-Adult/hr $49-88 50.88b) Non-Profit - You 39.27 40.06c) Non-Profi hr 49.88 50 88d) Commercial / hr 151.76 $154.79el Ihr $45.63 $46.55f) & Tear $1253.28 s1278.35ol Damaqe DeDosit arqe event minimum) $500.00 $500.00h) Circus / Carniva s1013.45 $1( t33.72i) Washroom Facili ).00 $ 50.00

SEPTEMBER 2O'l2loMARCH 2OI3

SEPTEMBER 2013 toMARCH 2OI4

GHARGES

Fee Reserve Total Fee TotalReservea) Youth $63.45 5.00 $68.45 564.72 5.00 $69.72b) Youth - Stat Holiday $140.45 5.00 $145.45 $'143.26 5.00 $148.26c) Youth - Special Event

- League GamesFor each additionalrequired, the hourly attendant íatewill be

attendant required,hourly attendant rate will be

d) Adult - Prime 9140.45 10.00 $150-45 s143.26 10.00 $153.26e) Adult - Stat Holiday $140.45 10.00 $150.45 $'143.26 10.00 $153.26D Adult - Special Event

- League GamesFor each additionalrequired, the hourly attendant ratewill be

For each additional attendantrequired, the hourly attendant rate willbe charqed

2013 2014CHARGESFee Reserve Totel Fee Reserue Total

a) Youth /hr $140.08 5.00 $145.08 ï142.88 5.00 $147.88b) Youth - Special

Event- Leaque Games

For each additional attendantrequíred, the hourly attendant ratewill be charqed.

For each additional attendantrequired, the hourly attendant rate willbe charqed.

c) Adult /hr $156.00 10.00 $166.00 $159.12 10.00 $169.12d) Adult - Special Event

- League GamesFor each additional attenclantrequired, the hourly attendant ratewill be charoed.

For each additional attendantrequired, the hourly attendant rate willbe charqed.


...

Agenda Item # 8.1


Agenda ltem # 8.1

5¡,/cTOWN OF SMITHERS

BYLAW NO. 1703 - RECREATION FEES AND CHARGES 2013 -2014

Page 4

4. PUBLIC SKATING (includes taxes)

5. FIELD RENTAL RATES - charges apply during spring and summer only (+taxes)

6. CAMPGROUND RATES - charges apply during spring, summer and fall only (includes taxes)

Non-resident means a grouP or organization not a Smithers address.** Riverside cookhouse Fees are for event use, not fees charged to campers.

7. RV STORAGE - charges apply during fall and winter only (+taxes)

SEPTEMBER 2013 TOMARCH 2014

JANUARY 2013 TOMARCH 2013

CHARGES

$3.50s3.50a) Parent / Tot Skate-reechitd Free/ Tot Skate =b)3.50$3.5(Students 5 - 18c)i4 50$4.50d) Adults

75$8.75el Familv Rates6.00$6.00Shinnv Hockevf)2.00$2.00ol Skate / Helmet Rental

2013 2014s422.98414.69t Teams / seasona)

$108.61 $110.78b Eachi277.70 $283.25Events/ultc)

i86.39 $88.12rnaments /d)$'100.00$100.00e) Washroom Fac

50.00 $50.00

2013 201422.0O $23.00Unserviced Campsite

$27.00$26.00b) Campsite with Electrical andWater Service

$30.00$29.00Campsite with electrical, water andsewer connection

c)

$16.00 $17.00d) Per tent in unserviced tenting area

$28.00$27.00Riverside Cookhousee)

$52.00 $53.00Ð Riverside Cookhouselnon-resident rate/bookÍnq** #

SEPTEMBER 2OI3 tOMARCH 2OI4

SEPTEMBER 2012IOMARCH 2013

CHARGES

$280.00$280.00Units up to 20 feeta)$350.00$350.00Units uD to 25 feetb)$420.00$420.00cl Units uo to 30 feet$490-00$490 00c) Units up to 35 feet

lmaximum allowed)


...

Agenda Item # 8.1


Agenda ltem # 8.7

t/øTOWN OF SMITHERS

BYLAW NO. I7O3 - RECREATION FEES AND CHARGES 2OI3 -2014

Page 5

2013 2014a) Quonset Loci I 143.26 $'t46-12b) ommercial Use / dav 263.',t8 268_44c) Town rroom Facilitv / dav i8'1.71 83.35

8. FALL FAIR BUILDINGS - charges apply during spring, summer and fall only (+taxes)

9. RANGER PARK ROOM RENTAL- charges apply all year (+taxes)

GHARGES 2013a) Large meeting room or

Multi-purpose room$20.16 hour $20.57l hour

10. PRESCHOOL HOURLY RATE - charges appty alt year (taxes not applicable)

GHARGES 2013 2014a) Hourly rate $7.50 / hour $8.00 / hour

11. FINES AND PENALTIES

a) : There is absolutelyNO SMOKING allowed on or in Town owned facil¡t¡es or properties. Arena users, Ranger ParkCentre users, anci Fieicj users are responsibie tbr communicating anci responciing to thebehaviour of their participants, parents, and/or guests disrespecting this rule. li ArenJor Fieldusers do not respect this rule, organizations will be invoiced $100 pér offence.

b) lj+g:PePart9reS: Town owned facilig users must vacate the properg no later than ONEHOUR after theír time is completed. lf the property is not vacated w¡ttr¡n tñe one-hour tÍme slot,extra charges will be invoiced to the organization in one half hour increments.

c) Penqltv fgr Lale Pavment: lf an organization, person or group is invoiced for a fee or chargeand they do not pay within 60 days of the invoice daþ they will be charged a 10% penalty.

I I, INSURANGE REQUIREMENTS

All Arena users, Ranger Park Centre users, Fall Fair users, Field user groups and/orindividuals hosting events and/or programs open to the public must providJ the Town ofSmithers with proof of public liability with the Town of Sm¡thers named as an additional insuredon the insurance document.

The Town of Smithers requires a minimum of $2,000,000 liability insurance coverable of Townowned facility. The Town of Smithers retains the right to request for insurance coverage up to$5,000,000 depending on the type of event and/or program.

'

Each Arena.user group, Fall Fair user group, Ranger park Gentre user group, Field user groupandior individual is required to províde proof of iñsurance and name the iown as addilionalinsured to the Town's R Department prior to an event andlor aprog!'am. lf proof of insu the event anà/or program, the Town ofSmithers has the r¡ght to


...

Agenda Item # 8.1


Agenda ltem # 8,2

i/t

Slbwn of o therm1

TITLE:

PURPOSE:

BYLAW NO. I7O4

STATUS

CEMETERY FEES AND CHARGES 2013-2015

A bylaw to establish fees and charges for the cemetery.


November 13,2012First, second, and third readings

COUNCIL Date:Decision

\\server\pccommon\wordpro\bylaws\bylaw prep forms\status sheet bylaw 1704.docx


...

Agenda Item # 8.2


Agenda ltem # 8,2

t/,

Sffifither

BYLAW NO. 1704.CEMETERY FEES AND CHARGES 2013-2015

A Bylaw to establish fees and charges for the cemetery.

WHEREAS, the Council may, under the authority of Section I of the CommunityChafter and Section 716 of the Local Government Acl establísh and regulatecemeteries;

AND WHEREAS, under the authorÍty of Section 194 oÍ the Community Chaûer,Council may' by bylaw, impose a fee ór charge in respect of all or part of a-service ofthe municípalíty to cover costs as necessary;


CITATION

1- Bylaw No. 1704 may be cited as "Bylaw No. 1704 - cemetery Fees and charges2013_2015".

ADMINISTRATIVE PROVISIONS

2. schedule "A" of Bylaw No. 1565, cited as "Bylaw No. 1565 cemetery Bylaw',, ishereby repealed and substituted by s:hedule 'A" attached hereto.

CEMETERY FEES AND CHARGES3' Fees andcharges to provide cemetery services shall be due and payable upon

receipt of goods and/or services as specified in Schedule "A" attacñed to änoforming part of this bylaw.

EFFECTIVE DATE

4. This bylaw comes into effect as of Janua ry 1,2013


...

Agenda Item # 8.2


Agenda ltem # 8,2

t/e

TOWN OF SM¡THERSBYI.AW NO. 1704 - CEMETERY FEES AND CHARGES 2013-2015

Page2

SEVERABILITY

5. lf any section, subsection, sentence, clause, or phrase in thís Bylaw is for anyreasón held to be invalid by a decision of any Court of competent jurisdiction, theinvalid portion thereof shali be severed and the decision that it is invalid shall notaffect the validity of the remaining portíons of the Bylaw'

READ A FIRST TIME THIS /}T

READ A SECOND TIME THIS /J

READ A THIRD TIME THIS /3 /+

DAY OF NOVEMBER,2012.

''' DAY oF NovEMBER, 2012

DAY OF NOVEMBER,2012.

ADOPTED THIS DAY OF,2012.

The Corporate Seal of the Town of Smitherswas hereto affixed in the presence of


Deborah SargentChíef Administrative Offìcer

CERTIFIED A TRUE AND GORRECTCOPY of Bylaw No. 1704, cited as"Bylaw No. 1704 - Cemetery Fees andCharges 2013-20'15".


n:\wordpro\bylaws\bylaws frm 1700 to curfent\bl 1704 cemetery fees and charges 2013 -2o15.doc


...

Agenda Item # 8.2


Town of SmlthêfsCemetery Feês and ChargesBylaw No 1704Schedule A

Schedule "A" I 2013 Fees

Effâctlvs20't3

plustnGfease 250Á cemetery

columbat¡um

Buial Plot (Gnve Speæ)fund devt fund

Resilent:

Non Res¡dent

adult (1 5 X 3.0 m)child (1.5 X 1.5 m)adult (1.5 X 3-0 m)ch¡ld (1 5 X 1.5 m)

$1 $1 14$s2

$l4st71

$6845312$870F427$71

Columbadum NicheRes¡dentNon Resident

inc¡udes one open/close¡ncludes one opêntclosê

tl50$r88

$s00$'t,126

Cremat¡on PlotsResidentNon resident

including one open/clos and consete casingincluding one open/close and consete casing $81

$74$61

$443s486

Open and CloseBurial Plot:

Aduttchitd

Cremation plol:Columbarium:

1.5 m X 3.m including graveliner1-5 X 1.5 m including grâveliner¡ncluded ¡n p¡ot fees above¡ncluded in n¡che fees above

$219

t43$43

s31

s29$58

$r9r$rr0

958

$r,120$1,096

Memor¡alslnstallalion of bur¡al plot memoriâllnstallation of columbarium memorial ¡nscription plate

(not to be suppl¡ed by the Town anymore)reinstellat¡on of inscriplion plate/memorial

Spec¡al C¡rcumstancesOpen/Close Niche for Second lnumment- ColumbariumCremat¡on burial in exist¡ng standârd gra\,te plotOpen/ClGse for exhumation:

adult (1-5 X g.om)chitd (1 5 X .1.5 m)cremat¡on plotcolumbarium

Extra Charges:Deeper depth to pem¡l 2nd burial in same gmve (extra charge)Burial afrer 4:30 p.m. Monday to Friday (extra)Burial on Saturday, Sunday or statutory holiday (extra)Burial carried oul with less than 24 hour nolice to Town (extra)Plot transfer

$171$'171

$257$257

$31 $185

$J $145$288

$954$549$288t208

s342 t342$904

î'l,142$285s47

$1,

2013

Base Fees

2013 2013

Agenda ltem # 8.2


...

Agenda Item # 8.2


Agenda ltem # 8,2

"/c

Town of Sm¡thersCemêtgry Fe€s and ChargetBylaw No 1704Schedule A

'A 2 2014 Fees

not ¡nclcemetery |increase 250/0

to columbar¡umfund devt funr

Bur¡al Plot (Grave SPace)912{

s5a3'15,

97{

$719$328$913$449

Resident:

Non Resident

adult(.l.5X3om)ch¡ld (1.5 X '1.5 m)adult (1.5 X 3,0 m)ch¡ld(1.5X15m)

Columbaium NicheResidentNon Resídent

¡ncludes one open/close¡ncludes one open/dose

$1$1

$'158

$r97s946

s1,'182

Cremat¡on Plo¡sResidentNon resident

¡nclud¡ng one open/close and concrele cas¡ng

¡ncluding one open/close and æncrete câsing

¡78185

$23tl'23(

$4t

$466$510

Open and CloæBurial Plot:

Adultchitd

Cremat¡on Plot:Columbarium:

1.5 m X 3.m ¡ncluding gravel¡ner1.5 X L5 m ¡ncluding graveliner¡ncluded in plot fees aboveincluded in n¡che fees above

$941s921

$'l 176$1 151

Memorials 9270$270lnstallation of burial plot memorial

lnstallation of columberium memorial ¡nscr¡plion Plate(not to be suPplied by lhe Town anymore)

re¡nstãllâtion of ¡nssiplion Plete/memorial$32

$3r$61

$1 93

Special CircumstancesOpen/Close Niche for Second lnurnment- Columbarium

Cremâl¡on burial in exisl¡ng standard greve PlolOPen/Close ftr exhumation:

adult (1.5 X 3'0m)ch¡ld (1.5 X -1.5 m)cremâlion PlotGolumbarium

EÅtra Charges:beeperdepth to perm¡t znd burial in same grave (extra charge)

Burial after 4:30 p.m. Monday to Fr¡dây (extra)

Burial on Saturday, Sunday or statutory holiday (extra)

Burial câtried out with less lhan 24 hour notice to Town (extra)

PlDt transfer

ç122 $153$303

$801$481

920{$11t

$1,001$576$303$303

¡6136

s949$1,199

$359$949

$1,19e$299

$49

201420't42014

Bese Fees


...

Agenda Item # 8.2


é/,

Town of SmithersCemetery Fees and ChargesBylaw No 1704Schedule A

A3 2015 Fees

20152015

not ¡ncl5% lncrease 25o/o c6mgtory

to colurnber¡um

Burial Plof (Grave Space)tund devt fund

Res¡dent: adull (1.5 X 3.0 m)child (l.s X 1.5 m)aclult (1.5 X 3.0 m)child (1.5 X 1.5 m)

j126$s7

$t60$79

$755$343$959ï472

Non Res¡dent$.229

ColumÞaium N¡cheResidentNon Resident

includes one open/closeincludes one open/close

9166$207

$82$8s

1247

$99461,24'l

Cremation Plots

^cstuenlNon res¡dentinciuding one open/close and concrete casingincluding one open-/close and concrete æsiné

$82 $490$535

Open and ClosÊBur¡al plot:

Aduftch¡td

'1.5 m X 3-m including graveliner1,5 X 1.5 m including gravetinerincluded in plot fees aboveincluded in n¡che fêes above

$1,235$1.209Cremat¡on plol: 1242

947$47

934

Columbarium:

MemoÍíalslnslallat¡on of buriât plot memoriãllnstallation of columbenium memorial inscription plate

(not to be supplied by the Town anymore)re¡nstallalion of ¡nscript¡on plate/memoriat

Special C¡rcumstancesOpen/Clcse Niche for Second lnurnmenl- ColumbariumCrematim burial in existing standard grave plotOpen/Close for exhumalion:

adutt (1.S X A.om)ch¡td (1.S X 1.5 m)cremat¡on plotcolumbarium

Êxtra Charges:

me gf:¡ve (extra chafge)(e)ítra)hol¡day (extra)notice to Town (extra)

s2835283

$203

$l 28s254

$32$64

9210g't21

$64$84

$160s31 I

$841 $1,O51$605$31 I$31 I

$51

$377$996

$1,259s314

$51

2015

Base Fees

20't5 2015

Agenda ltem # 8.2


...

Agenda Item # 8.2


Agenda ltem # 8.3

,lj

SffiiitherBYLAW NO. 1705

STATUS

TITLE:

PURPOSE:

GARBAGE COLLECTION USER FEES 2013-2014

A bylaw to establish fees and charges for the garbage

collection ser:'tice.


First, second and third readings, asamended, by changing 3 allowablecontainers to 2.


\\serveÀpccommon\wordpro\bylaws\bylaw prep forms\status sheet bylaw 1705'docx


...

Agenda Item # 8.3


Agenda ltem # 8.3

a-/ç

SffiiitherBYLAW NO. 1705 -

GARBAGE COLLECTION USER FEES 2013-2014

A Bylaw to establish fees and charges for the garbage collection seruice

WHEREAS, under the authority of Section 194 of the Community Chafter, Councilmay, by bylaw, impose a fee or charge in respect of all or part of a service of themunicipality to cover costs as necessary;


CITATION

1. Bylaw No. 1705 may be cited as "Bylaw No. 1705 - Garbage collection userFees 20'13-2014".

AMENDMENT

2. schedule'4" of Bylaw No. 1425, cited as "Garbage collectÍon Bylaw No. 1425", ishereby repealed and substituted by Schedule "A" attached hereto.

EFFEGTIVE DATE:

3. This bylaw comes into effect as of January 1,2013.

SEVERABILITY:

4- lf any section, subsection, sentence, clause, or phrase in this Bylaw is for anyreason held to be invalíd by a decÍsion of any Court of competent jurisdiction, theinvalid portion thereof shall be severed and the decision that it is ínvalid shall notaffect the vatidity of the remaining portions of the Bylaw.


...

Agenda Item # 8.3


Agenda ltem # 8,3

3/s

TOWN OF SMITHERSBYLAW NO. 1705 - GARBAGE COLLECTION USER FEES 2013-2014

Page2

AMENDED THts 13rn DAY oF NovEMBER,20'12.

READ A FTRST TIME THts 13r" DAY oF NovEMBER2o12.

READ A sEcoND TIME THls 13rH DAY oF NovEMBER'2012.

READ A THTRD TIME THls 13rH DAY oF NovEMBER, 2012.

ADOPTED THIS DAY OF ,2012.

The Corporate Seal of the Town of Smitherswas herèto affixed in the presence of:


Deborah SargentChief Ad ministrative Officer

CERTIFIED A TRUE AND CORRECTCOPY of Bylaw No. 1705, cited as"Bylaw No. 1705 - Garbage CollectionUser Fees 2013-2014".

Deborah SargentCorporate Ad ministrator

n:\rrrordpro\bylaws\bylawsfrmlT00tocurrent\bl lTOsgarbagecollection userfees2O1.}2O14Joc

BYLAW NO. 1705 Page 1O2of 175

...

Agenda Item # 8.3


'l /s Town of Sm¡theFGarbage Collect¡on Ussr Fees

Bylaw No.l705Schedule"A"

Category of user

Residenlîal Fees/Olher Flat Fees

Res¡dentr-âl single TWO dwelling type

Businêss(wilh

Olher Propert¡es ,rctdre¡ged tlre class 6 fld

llat râte on ths hxnd¡æ (êxêmplprcpediæ,

Píckup of Rsstricted

Haul All Commerc¡at Cotlect¡on Syslem(pick up for all except s¡ngle fâmily

Regular scheduledCollec{ion Pickup

Commercial Carts:

Haul Afl Containers:

per fæ per

glat 23Secondafy suitâ (ciarged only ¡f aësidenl¡âl .rd ôr,flâ(d\ ß13q & î1 42 )9

per each unÌt ofa duplex, triplex.fou¡ûlex elc sl39 ¿¿ 9142 23lo havè more thãn TWO dwoll¡ngiype conta¡nêÆ orone ert picked uÍ- lãbelg ortæs ß2 5n s2 50

one ælleclion perweek of aRes¡denl¡al Toater (us¡ng newsylem)- rust show p@of ofpurchase orryneGhip ($25 lesslhil refllerfee) *114 M i117 )a

Jffset other gârbâge @lled¡on @lsqlm n¡ srnn m

offsel olher garbage collec{¡on østslhroúohod lhe Tñh s25.OO s25 00

ß¿q 7r içn 7n

one 11ì O.32 vÊrd Èrt sq 1-5 s27 4ç sc 33 *t7 e9

lw f2ì to threê f3l o 32 ^,iÊ

g.t¿ oo s42 0i s1428 s42 A¿f'rqr 14) to five l5l O 32 ds sla m sl9 9a *Â7 AÁ

one f 1ì O-¿14 vâd ed qll qt s34 74 q11 tl 335 43two 12) lo lhreê 13) 0-44 eils S1A ¿6 sáq 3F s1â 7C ssn 37bur l4l tofNe ¿51 0 & Édç R2l

"!caa oc 9t1 aÈ cAq ,¡

two (21 vard ænle¡ntr q1R Od $56.7C 910 2R s57 8¿four 14) ytrd conlainer s2B a) ßß¿ cF s28 Aç sa6 A7

s¡x 16l v*d ølãins 41ta ^A

È¿1 24 çl 2q Ar

shara 112 2 verd çq dq *q Â¿ c2A q?

shatell2y4yard sl4 l8 sa) sÄ sl4 46 s43 385hare'1,/2 6 %rd g)1 Êi *Ê¿ å?

Agenda ltem # 8.3


...

Agenda Item # 8.3


Seiliæ -- gtfectrve Jaiuãry 1'2013

fæ psr)ffenæ

annæl

flat fæadal

lld fee

ee per

¡@ffênæ

s157 74s154.65Del¡vcru of Cont¿inerlo sites157 -74sl5¿ 65

g21S lOs71 70s70 ,q s210 a7s95 60 s286 80çrA1 lqs93 73

ß354 50ß119.50ç1171Ê s351 48

!ì24.A7924 AA

ç157 7As15¿-65

M and above fegularly schÊduled

s6 21sÂ n!ññã aa\ ñ 4, ùrd.!dsq 33ss t¡s6 21ßA nqsq 33s9 15

*j) L3sr2'19M lrì wd e.nlâhss1865lla ,ßrour l4l vârd @ntainer g2A A1s2a 38

Town of SmithersGarbage collect¡on Use¡ Fees

Bylaw No.l705Schedule"A"

Category of user

5/s

2014

q@nerly,

Tempoary Use of a

Spec¡al One l¡me

Carts

Contaíneß

Purchase of New or RellacÊmenl, Cafts (Res¡dent¡al or Commerc¡al)

Carts will be sold by lhe Town al manufacturers cost plus sh¡pp¡ng and handl¡ng - there ¡s no renting or leasing'

Carts have to be purchased outright from either the Town or a Town apprcved suppl¡er

Residst¡at prcpefties thal €n show prcof of omership of a æft befqe lax notices are issued in May

w¡ll be g¡Yen the d¡scounted annual flat fee listed on the rates schedule-

Eechunitofaduplex,triplex,fourplexetcw¡llbechâfgedthes¡nglefam¡lydwell¡ngfateReimbursements w¡ll not be made during the year affer the try notic6 are sent oul ior d¡smunled annual fees

Prcperty owreË are resporeible to maintain r6¡dent¡âl gaÈage Érts ¡n a usable manner'

Cart Pârls or Ért €pa¡rs æ the responsib¡lity of tho property owner'

Replacement €rts are to be paid by the property owrer and purchased through the Town

at manufæturss æst plus sh¡pp¡ng and handling-

Purchase/Lease of Haul Nl Containers: (for propefties other than single famíly dweilings)

Busine$ owneE can e¡ther purchase lheir Haul All conta¡ners outright, from the supdier

OR lease them. over 5 yærs, through the Town'

Out right Purchase of Haul All Conta¡ntrs:

The purchaser will pay for all d¡rect @sts ¡ncluding taxes and sh¡pp¡ng-

All purchases w¡ll be hândled through the Town- the Town will noury th€ supplier

beforehand ild thê ¡nvoiæ will be sent to the purchaser

Lease to purchesê of Håul All æntainers:

The TNn will leaæ the b¡n through the MFA Leas¡ng Progmm over 5 years-

TheTownw¡llb¡llthecustomer(quartefly)theactualleaseæstsoverthenextf¡veyearsAtthesdoffiv€yearslhecustomerwillhaveoutlightownersh¡pofthehaUlallæntâinef

Agenda ltem # 8.3


...

Agenda Item # 8.3


-/4-"¿

Agenda ltem # 8.3


...

Agenda Item # 8.3


Agenda ltem # 9.1

Q'loo -5ot/(

rî)

|'jll fi \Ï" i'

iìriV - ) ZDiî

OFFICE OF THE MAYORNovember l, 2Ol2

Tbwr¡ of SmÍü::;¡e

Mayor Taylor BachrachTown of SmithersBox 879,Smíthers, BC VOJ 2NO

Dear Mayor Bachrach:

The City of Terrace is concerned that accessible passenger rail stations are lackíng inBrítísh Columbia in general and that accessíble rail travel is an issue in our region inpartícular- Despite attempø to work wíth VIA Rail regarding the issue of wheelchair lífts atpassenger train stations we have been unable to reach a resolution. Currently residents andtourísts in wheelchaírs in Northern British Columbia are unable to board a passenger trainat every stat¡on or get off the train at the station of their choosing-

The Canadian Transportation Agency's Code of Practice on Passenger Rail CarAccessibility and Terms and Conditions of Carriage by Rail of Persons wíth Disabilíties wascreated to limit unnecessatl, barríers to the transpoftat¡on system. It recognizes that somestations may be unstaffed ur staffed with just one employee which could mean assistanceto passengers may be lími¿ed or not avaílable at every station. A mobííe ramp could beused as a boarding devíce which may help with this problem. The ramp could be availableat all stations and would hopefully be constructed ín such a way as to allow an employeeto move the ramp into place to allow a passengü using a wheelchair to safely entrain anddetraîn. lf thís device was available at all train station it would allow passengers inwheelchairs greater choíce regardíng their travel plans.

Please consider writíng to the Canadian Transportation Agency to the attention of Ms.Mary-Jane Gravelle, Directc,r. Accessíble Transpcrtatíon Directorôte to request increasedaccessibility in raíl statíons. Thank you.

Sincerely,

1

David Pernarowski,MaYor

i-¡' ,.-"-t" ù.J !...;i..i -ì i'1 .: l.\C.-- f1'.. tr'lV' ,-. ¡. Ìt r-i rìii , 1:.. ;. j :, i: :t ì ,

.azrst'siiv drnÊrr rysffinq. Éc.,' ..-,' :.i:: rlcÆi1AÞA ç8G'z{&ì ¡ (}::ì:;: -

---l-'\r{Nrvl.. '25t1:635:b3n - ì.'JFAX250-638-47n

KEiì.}IODEJ BEAR KERMODE BEARSPIRIT BEAR MUKSGM'OL

ACCESSIBLE RAIL TRAVEL of 175

...

Agenda Item # 9.1

ACCESSIBLE RAIL TRAVEL Page 106 of 175

Agenda ltem # 9.1

- /4.,¿" -

ACCESSIBLE RAIL TRAVEL Page 1O7 of 175

...

Agenda Item # 9.1

ACCESSIBLE RAIL TRAVEL of 175

Agenda ltem # 9.2

ibu¡n of Smíth¿re

¿ çoo gO t/t

l("ríänp"*",rgîIt tltl?'þ¿

i.'ì¡;:l'' ,'ii i 'Z¡t?i

Karen ClarkeDirector of Care

West HSDA, East ClusterPhone: 250-847-ó204

Fax: 250-847-2446

il I r¡.¡

November 5, ZO12

Town of SmithersBox 879Smithers, BCVOJ zNO

To Whom lt May Concern,

I am writing on behatf of the ctients who utitize the Healthy Living Centre at1070 Main Street to ask that you consider a disabted parking space at the building'sfront entrance.

Many of the ctients who access the services at this location are etderly, havedifficutty ambulating, or use wheelchairs. This important parking space designationwould ease their access to heatth care programs like diabetes management and

nutrition counseting.Parking at the Healthy Living Centre is extremety timited and the spaces

usual[y futt. Ctients must often park several btocks away. This extra distance is ofincreased concern during the tong winter months when snow and ice createtreacherous conditions.

It is understood that there is a cost retated to cutting into the sidewalk tocreate a disabted parking space; however, the clients, Heatthy Living Centre staff,and BVDH Administration believe that the benefits warrant this expenditure.

Thank you in advance for your consideration of this request.

Warm regards,

I

K+¡il CLrr-K{Karen CtarkeDirector of CareNW-HSDA, East Cluster3950 8th AvenueSmithers BC VOJ 2N0Phone: 250-8r'.7-6204Fax: 250-847-2446

KC/lbii:a) .,,

-Iùog---?3-2olL.lþI

1\-¿-r'1L/--r'. , i¡.:

I

HEALTHY LIVING CENTRE -DISABLED PARKING SPACE

of 175

...

Agenda Item # 9.2

HEALTHY LIVING CENTRE - DISABLED PARKING SPACE

Page 108 of 175

Agenda ltem # 9.2

-ú'ü^4

HEALTHY LIVING CENTRE -DISABLED PARKING SPACE

of 175

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Agenda Item # 9.2

HEALTHY LIVING CENTRE - DISABLED PARKING SPACE

Page 109 of 175

RDBN BYLAW REFERRAL -

MARLINA CONTRACTING

Agenda ltem # 9.3

¿t4¿ o -5J'ülRegional District of

Bulkley-Nechako liU,' _'t, ,,¡)" _,J tL

!',-,,, ,¡if_ r , r- ..¡ ::,;iëISg7-3'd AvenueP.O. Box 820Burns Lake, B.C. VoJ 1E0

Phone:Toll Free:Far:

95(8oo)(250) 692-1220

This referral has also been sent to the following agencies:

,/ Northern Health,/ Transportat¡on and tnf¡aglructureE Environmento Community, Sport and Cultural

Development

q BC ParksÞ Agricultur.q Foresta, Lands and Natural Reaource OperationsÞ Energyand Mines

/ Agricultural L¡nd Commission

f Other, please specily: Advi¡orv Planning CommissionTown of Smithers

|u

)r-,þ _tìl\_L___

'¿ltñLtI

FILE NO.: A-06-12REGIONAL DISTFICT:

Regional D¡st¡¡ct of BulkleyNechako DATE: NovembørE,2o12

You a¡e requested to comment on the atlached bylaw for potential effect on yourwoutd apprec¡ate your response wlthln 2ldays. lf no response is received wíthlnassumed that youf agêncys ¡nteresls are unaffected.

agenc¡/s interests. wethat t¡me, ¡t w¡ll be

PURPOSE OF THE BYLAW:

To amend Regional Distr¡ct of Bulkley-Nechako Zonlng Bylaw No.70o, 1993 from Agrlculturâl (Ag1) toLarge Holdings (H2) for part of the subject ProPerty.

GENERAL LOCATION: The subject property ia located on Yelich Rd, ¡mmediately ad¡acent to the Townof Smithers airport lands.

LEGAL DESCRIPTION: The Wl/2 of the NEl/4 of Section 14, Township 14, Range 5, Coast O¡Btr¡cl

AREA OF PROPERW AFFECTED:

lÍl2 ha (r80 acres)

ALR STATUS:

ln rhe ALR

OCP DESIGNATION:

Agricultural (Ag)

OTHER INFORMATION:

Seê ettached bylaws, maps and summâry sheat.

Please fill out the Responsc Summary on the back of thía form. ¡f your agencya lnterests âre'Unaffecled" no further information ie necesrary, ln all other ca¡es, we would apprec¡ete rccelvingadditional informatlon to substant¡ate your position rnd, if nacessary, outl¡ne any conditions related toyour position. Please notê any legislat¡on or ofllclal Eovernment policy which would atfect ourconslderatlon of rhis bylaw.

Jason Llewetlyn, D¡rector of Planning

Page 11O of 175

...

Agenda Item # 9.3

RDBN BYLAW REFERRAL - MARLINA CONTRACTING

of 175

4,s

RESPONSE SUMMARYApplication A-06-12

Approval Recommended forReasons Outlined Below

lnterests Unaffected by the Bylaw

o Approval RecommendedSubject to Gonditions Below

No Objections

Approval Not Recommended Dueto Reasons Outlined Below

Signed By: Title:

Dale: Agency:

RDBN BYLAW REFERRAL -MARLINA CONTRACTING

Agenda ltem # 9.3

of 175

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Agenda Item # 9.3


Page 111 of 175

Agenda ltem # 9,3

3/s

@Planning Department Referral Report

Rezoning File No' A'06'12November 2,2012

Name of Owner:

Name of Agent:

Electoral Area:

Subject Property:

Location:

O.C.P. Designation:

Zoning:

Existing Land Use:

ALR Status:

Marlina Contracting Ltd.

HBH Land Surveying lnc.

A

The W1/2 of the NE1/4 of Section 14, Township 14, Range5, Coast Dístrict. The property is *32 ha (+80 acres) in size

The subject property is located on Yelich Rd, immediatelyadjacent to the Town of Smithers airport lands'

Agricultural (Ag) in the Smithers Telkwa Rural OfiicialCommunity Plan 1 425, 2OO7

Agricultural (Ag1) in Regional District of Bulkley-NechakoZoning Bylaw No. 700, 1993

Vacant

The property is located in the ALR. Under B.C. Regulation 17112002, the Approving

Offic'er may allow a boundary adjustment, without seeking the consent of theAgricu[turai Land Commission, iíthe npproving Otficerfeels that the subdivision will

create a more viable farm unit.

Location MaP

4SubiectProperty

tE

;n'-[F]]_Ëiï?

k\ "x Flvêrq

oIFEat,

imithers

./.

ItRB

{4\.

\'A


of 175

...

Agenda Item # 9.3


Page 112 of 175

4,'/ l\

Proposal:

To amend Regional District of Bulkley-Nechako Zoning Bylaw No. 700, 1993 fromAgricu.ltura! (nst) to, Large Holdinis (H2) for tne po"rticn of thãsubject property that íslocated south of yelich Rd.

is in the process of purchasing the 11.6 haropeny $hewl/2 of the fractionat sE1/4 of

strict except Plans PRP19640, pRp1g941n adjusted he plans to subdivide theven resÍdential parcels ranging in size from

original parl of his property is zonedwhich will accommodate his proposed

The applicatparcers of th crthern

which has a Ag '!

proposedremainder is too smallto meet the minimum parcelarea requirement of the Ag1 Zoneand. is therefore required Ìo be rezoned prior to subdivísion. The H2 zonehas aminimum parcel size at subdivision of g ha (.19.77 acres).

Site Plan

Planning Department Comments

The current OCp desíg esignation isintended to preserve th her related actívities.The proposed H2 zoneproperry and the surroundins area in rhe smi :,ilf91;[ii""ötj"'there are no significant agriculturaloperationr negatívely impactedby the proposal. The appiication areá could serve as a butfer area between theproposed 5-acre lots to the south and the large parcel ALR land along yelich Rd.

The applicant is advised.that the application area is located within the Agricultural LandReserve and a new road-right-oÊway will require Agricultural I-ano Comñission 1Àló¡-

9C0 97@SE

a sE 1/4

e629I PFP437j3

8ü9 3

8629 2a

7

8629ô

18 Application area\7

Ê629 4

l12NE1t4

86?9 6I

6 8629I

5

10

3 I

1

f

Town of SmithersÉ1t2SE ll4 trsw f,/4

PT FfuC SE I/4


Agenda ltem # 9.3

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Agenda Item # 9.3


Page 113 of 175

Agenda ltem # 9.3

5/t 5

approval. Under B.C Regulation 17112OO2, a Transpodation and Utility Use Applicationmust be filed directly with the ALC.

The Planning Department does not expect that the proposed rezoning will have anegative impact on the character of this area or any neighbouring agricultural uses.


ot 175

...

Agenda Item # 9.3


Page 114 of 175

{ /,s

1,=ii: f'.= ql.f ËnÛcT 3 f" 2$1¿

..-..1;\'1 : t i -.: :l'( 1 l"'r-,,:i.:,.-,':':. i- ; ..1: t;tv ¡ -

l-¡noSuRr.rrn¡ua lruc.

Oclober25,2O1Z

Regional District of Bulkley NechakoPO Box 820, Burns LakeBC VOJ 1EO

Re:

Slephs¡ ¡1¡¡^''atd, BCI"9, CI-SF.ebeqca Brctelr, BCLS

Gia¿ l{idber'- PÉing, BClÆlvfark Rossmann. l-S'f

Ourfile: PHI'12O1

HtsH

Application to Rezone that part of the west lz of the North East zr of section 14Township 1A Range 5 Goast Distriet ptD 0ll_239_026

Dear Ms. Sandberg:

3883 3.d A'¿e Box 536 Smirhers BC VOJ ZNO Ph & Fax 250.847.380t] BCLS@HBHLandSuweyin g.ca

&-têrÀ/â,{-¡_Y -SéÀfT e\7 Ê+4at, .

Phil Terrault is presently seeking subdivision approval to consolidate his property, the remainderof the West T, of lhe Fractionat Southeast % of Section 14 Tp 1A(refened to as property A inthis letter) with that part of the West % of the Northeast Z+ of Section 14Tp lL,south of yelichRoad (referred to as property B in this letter). property B is presently owned by MarlÍnacontractÍng, an incorporated company owned by Mr. Mark Hagen. Following the approval of thesubdivision by the Mínistry of Transportation and lnfrastrudurl property B will be sold to phil.We expect this to be completed by the enci of November.

We are aware of a rev¡ew of the zoning bylaw occurring in the near future and the need to havethis application in the system by the first week of November. For this reason, I am submittingthis rezoning application prior to the property changing hands. I have including a signed agencydocument by the owner of property B to act on his behalf in the rezoning process until such timethat the property is owned by Phil. I have enclosed his sþned agency agreement to continuerepresenting the owner throughout this prccess.

The consolidation of property B with property A is to enable the development of the rear Hl lotson property A- The topography of the land, road length and construction requirements (paving)for a road which is developed off Highway 16 make the development of the rear lotsimpracticable. A road constructed from Yelich will not require pavement, is shorter and travelsthrough constructible terrain.

At present, property B is zoned Ag1, with a minimum parcel size of 16ha. The area of property Bis approximately l1.6ha. We are requesting rezoning to H2, Bha in order to construct a public


Agenda ltem # 9.3

of 175

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Agenda Item # 9.3


Page 115 of 175

Agenda ltem # 9,3

7 lts

HtsH Stephen Hor'¡ard, ECLS, CLS

Rebecca Broten, BCLS

Gina Hidber, FEng, tsCI-S

Mark Ros-smann, l,STL¡ruo Sunn¡EvtNG lNc.

road through the parcel and be left with a remainder parcel that complies with zoníng without the

need to add property from the present H1 development.

I have included three drawings with the rezoning application:

. Sketch to Accompany the Rezoning Application

. Phase 1 - Proposed Subdivision

. Phase 2 - Proposed Subdivisíon

The Proposed subdivision lot lines are concept only pending final survey but do indicate the

general idea.

Thank you for attention to our rezoning application. lf you have any further questions or

concerns, please contact me at your convenience.

Best Regards,

Gina Hidber, P.Eng. BCLS

3883 3.i A've Box 536 Smithe¡s BC V0¡ 21.10 Ph & Fsx 250.847.3808 BCLS@HEHLandSun'eying.ca


of 175

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Agenda Item # 9.3


Page 116 of 175

r/ ts

€t:¿u

s(rtcH PLAN IO ÀCCOMPÂNY

tr fd nf hË Í-t tJ? ct tè ÈL ttt õrsRbi ri to t{ ¡ry : *r O+ia SE l/4 Sal¡on ZJ EbcÈ Ä 5E 1/4sect;ø 2J lp lAU- r17A aid

NE tl1 NE t/1

NW 1/¿ Sr. t4 tFtAE¡cepi P¡¡i5 6025

| 1779 ûrd ffiF1S5A

Nt r/4 o¡ the .S 1/4

(tuilhere Ài,pôr0

&t\tlL--i

Hì Zoúow t/2 ot F¡.¿tô¡dl

sE l/4 sêcti'n l4 tp 1,1ctqt Pbrs PRPlJ6ae pFflg4t

úd mp42€95

E 1/2 6t tie 5F t/4

kcegt Ph^ FRP1{055

(smi(hs6 ¡iDod)

¿)

r-

t ,' u' t^'nnte

+k@did¡4l!

'ÉÉ.Þ:E*sÐ&*

w t,/2 ñE 1/4 5.c t4

À¡m lhi: Fdl 197Ào

à\

th

ilo P.6.nr Use - úrocELpiEd

v1/2 ot lÈ¿ Þa t/1

FÐ Or I ?J9 026


Agenda ltem # 9.3

of 175

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Agenda Item # 9.3


Page 117 of 175


MARLINA CONTRACTING

Agenda ltem # 9.3

PR0PoSED P|AN 0F SUBDIVISI0N-Phose 2

SE l/4 SæUon 25' fP la

sÊ t/423 fp lA

DLdck 6

1178 dñd$ctton 2J

sã

IEææÈ¡i¡d#*cÉtsitu1È¡,hiBlDåìùËd.ddlü

tF- 1/+ ¡e thSec 14 TP lA

NW l/4 sêc 14 IprA&cdpt Plons 6025

11779 od PRP1J558

NE r/4 or ü! NE 1,/4Sec 14 fp 1À

(smiheß Áùpod)

gk

É 1/2 or thâ sE l/414 To t^%; PRPlaoÉ

(sñithêrs ÀPod)

2e

bttPìdn PRP42a95

th@dbÉùeÈ-trdq*

(Followhg Soudary kißhnt)

'è.\

%n E?P-

Bdñdory e¡'slñ¿nt)1 l,12ho {275oc.ês)

Rem bt B

Ir

tot 0 tu 2.0oho

blE¡.ed 2 55hoLot c

Æ.o J-l3ho

Lot J

Lot 2

Lot Ik.d 2 asho

1ls

of 175

...

Agenda Item # 9.3


Page 118 of 175

ß/t5

€neuË¿=+:

PR0PO$I PLAN 0F SUBDTMSÐN-phose 10l Pd ol bl B &Èh t1 TD tÀele 5 turl G*ft1

gæk BsE r/4 sctioñ 23

lp 1A8lo.k A S l/4Sêction 23 TP 1A

OL 1178 o¡dsèction 23

SE

l-!- Llp---llt-¡pL?dÉådúh!hbÈ*h¡Hþñlàea.*¿,i*

Æ@rl.'idæHtuhÈE

rE r/4 \É t/4Ssc 14 fp lA

Nr 1/4 S.c ta TP|AAEpt Pbns Ð25

11779 oñd PRPlJ6sa

t/4 ot 6¿ xE 1/4Sec 14 Tp 1A

(sm¡hø. AFot)

ak

E r/2 dt tÉ sE 1/4

ûcèÞt Pl6; PRP14065

(sm¡heF ÆrPd)

tc

Lot ÍPlø PßP42495

*hþffiHhffftEffirqh

ftn EFF-_(Fdor¡ng Eourdory AdiuslÊnt)

&ed l9 7ho

Rem Lot 20Pr@ 1225

51 12 ondPffiIJ6A2

\

,À

tltl

-r-l

\I

I

I

t.4

llJl.tlL-J

RÐblI

VFûllo'iñg 8ou¡dory| 2r.tk fsaI

I

I

Lrt J

htl&d 2 Sìo


MARLINA CONTRACTING

Agenda ltem # 9.3

of 175

...

Agenda Item # 9.3


Page 119 of 175


Agenda ltem # 9.3

I. '/ts

sxFcú eL¡¡¡ ro AccoMPAlfYl RaffB¡bir n¡ J ni rJ tl1 d bE tlt dg*òn¡rr¡t^&45Hffi

Page 12O of 175

...

Agenda Item # 9.3


of 175

tL/rs

ApplrcArroNr"å#ä""JlrLTIHå,,ËHä;,,ryrAW,pERMrr,

This appJicafion is to be-cpmpleted in full and submitted with all required ¡nformat¡on totri e Res iona r Disrrict or e u kËy ñ ;i;å tä, Ëä-¡äöiäËuä] tïJïc vor 1 Eo.

An application fee as set out.in schçgule "Ai shown on the rast page of this form, sharf be madepayable to the Region D¡strict of Burkrey-rysçírãËä"¿ shail accompany this apprication.

I

As thisof the land descríbed int-lBrr srJLrJê7rñ €r I/we hereby authorizeto act as agent in regard to this application foramendmeRt to a plan or

Owners' Sgnature(s);

Note: anWhere tsAgent thesubrnitting application, authorization clause noted above bemust

Property Owner.s Nahe

LTDñrq C-{rrJTRACTIÑAuthorÍzed Agent oF Owner

L^,ñÞ -tuRv€y( lñ¿.ÑG

RoAÞAddress ofOwner

LI 3Ae3 3td Av€AddressÐox

of Ágent53ro

City Town/ VíllageH.5 S-r aB

Postal CodevoJ 2ñ2 Postal Code

voJ 2Ño

t3¿s \-rr+eê sCity / Town/ Village

Telephone NumberNumber841 3eo8l5Õ(

E-Ma¡l Address

' Cú\AddressE-Mailn ed' bh h Jùl-\ Uñ/e.

I / we haveapplicatíon

a copy ofthe Ceftificate oflndefeasible TTtle for the property / properiies under

I / we have enclosed the fee of gI -loo


Agenda ltem # 9.3

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Agenda Item # 9.3


Page 121 of 175


MARLINA CONTRACTING

Agenda ltem # 9.3

¡3/ts

2

In support of th¡s appllcation I submit a plan drawn to appropriate scale showing each of the following:

(a) Boundaries and dimensions of the Parcel(s) involved;(b) Size and location of all existing and proposed buildings, structures, and uses on the

site;(c) Location and name of road(s) adjacentto the property;(d) Existing and proposed parking and driveways;

i"j TopogãphÍc features, water bodies and waterways including measurements from all

proposed and existing structures to the natural boundary, stream centre line or top

banlç whichever is applicable;(f) Proposed subdivision layout, showing the number and approximate location of lots

andlor consolidation of tlre Parcel(s);(g) North arrow and scale;

ih) FoR REZ6NING 9NLY: Note location of requîred signage (see "Sign Information Sheet);

(i) Any other information required by the Regional District of Bulkley-Nechako.

I / we have enclosed a Plan drawing

I / we hereby apply for a;

tr Offic¡al Commun¡ty Plan Amendment

çlZoning Bylaw Amendment

trl Land Use ContractAmendment

E Development Varlance PermiE

u Temporary Commercial or Industrial Use Permit

tr Éxemption to the Management

ApproxÌmate Area ofEach Parcel

Full Legal Descrìption Of Each Properly Under Application

1 ha L"-7 ãcJes) \Al zoÊ ñe +¡i) K5 CmsÌii¡)

Total Area In Hectares

of 175

...

Agenda Item # 9.3


Page 122 of 175

Agenda ltem # 9,3

t4/,u

Existing Officíat Community Plan Designation

Existing Zoning:

Describe the existing use/development ofthe subject property:Vaco.rn t d

Services currently existing or readìly(Check

avaifable to the subject propertyWhere Applicable)

Services Currently Existing

Yes NoRoadAccess IWaterSupply subiec-l 1- ¿r;ttrþSewage Disposal

Yes

Readily Available*

No

tlHydro

Telephone

School Bus Servíce

)z_¿

y' ti¡.1t* Available means existing services can be easily extended to the subject

Please attachanduse of thedevelopmentand subjectproperty

are tonecessary theaccomplish proposeddevelopmentproposed etczontnq

\/r.r LA!.\+ HTO€ Smrth¿rs N¡r vor I

ZoneÀ Irrnr'{

Describe the existing

North

+i

use and buildings on all parcels adjacent to and surroundìng the subject propertyO,ea¡.\ Lanå

East

South

West ì-

J


ot 175

...

Agenda Item # 9.3


Page 123 of 175

Agenda ltem # 9,3

,5/ts

Do any buildings currently exist on the land? tr YES NO

If yes, f¡st the use, size. and date of construction for each:

Use Size Date Constructed

D

¡i)

¡Íi)

iv)

4

Services currently existing (cont)Proposed water supply method ' rlrìlled ure[ta

Proposed sewage disposal rnethod C- fa''.'k

If applicable, prov¡de the following information regarding the proposed bu¡ld¡ng or addition:

n /a,Size: Width Length Area

Proposed setback from property finesl

Front Rear Side

Use or purpose:

I / we declare that all statements and information contained in submitted in support

of this application are, to the best oÍ my / our belief, true and all respects.

and/ or

Agenfs Name Owner's Siqnature(s)flÈkl uA*rÞ 5de-vér-/(ÈJG tÀtc-

a¿-( _ Zg ,'La\'L_ Date


MARLINA CONTRACTING of 175

...

Agenda Item # 9.3


Page 124 of 175


Agenda ltem # 9.3

J*b4

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Agenda Item # 9.3


Page 125 of 175

RDBN REFERRAL -VANDERSCHAAF

Agenda ltem # 9.4

\/tø

BBÊ8. iiT?Bn

w

ô{oo- sS

Regional District of

Bulkley-Nechako ilû, I 3 iriiz'?r-- l.-.-ì'' .-- rc-,J a '-, i.:.i-l'-'.;aJ

37-a'd AvenueP.O. Box 820Burns Lake. B.C. VOJ 1E0

Phone:Toll Free:Fax:

692-3195

(2501 692-1220

Use Permit Referral Form

This refe¡ral has been sentto the followlng agenc¡es:

,l Northern Health o BC Parks,r' Transportation and lnfrast.ucture o Agricultu¡eE Environment y' Forests, Lands and Natural Resource Operationso Community, Sport and Gultural tr Energy and Mlnes

Development q Agricultural Land Commlssion,/ Other, please specify: Advisorv Plannfno Commission

Town of Smithe¡s

Þ,f- n-'-^ tl.4' t; ':rl j L-l ¡.-1' rl1'l' ñcÐ 4+ 2all- l*:,.33 P ¿ "¡';. lr '-'-

1-. i,::1, J Ë:, -

hfi t:.,::..,, r:

FILE NO: A-01-12Regional Dlstrict of Bulkley-Nechako

REGIONAL DISTRICT:

DATE: Novembs¡15,2012

You are r.quasted to comment on ths attached application for potent¡al effect on your agency'sapp¡eclate your rêsponso on or before December 3. 2012. lf no respons€ is rgco¡ved wlthln thatthat your agenct/s ¡nter€sts are unaffected.

¡nterests. We wouldtime, it will be assumed

Hudson Bay Mounta¡n Resort and the Rotary Glub of Smith€rs hav€ developed a tÉll to connoct the sk¡ area to thê ruralresldential area on lhe western boundary of the Town of Smíthers on the eest slopo of Hudson Bay Mounta¡n. Th¡s skitra¡l terminat€s at the western end of Zobn¡ck Road. A temporary use permlt was issued ¡n 2008 for a +l- 1125 mz 10.28acr€l part ot a prlvat€ properly on Zobnick Road to be used as a parking lot for users of tho trall and sk¡ hill, The permitwas ¡ssued ega¡n in 2009 for a t€rm of two years whlch expíred on May l, 2011 and thc applicant would now llke torêco¡ve approval to allow the parklng use on the property for the upcoming ski season,

PURPOSE OFTHE PERMIT:

GENERAL LOCATION: Thê sub¡€ct propêrty is locatêd east of the town of Smithers on Zobnick Road.

LEGÁL DESCRIPTIONT Part of Lot 10, D¡strict Lot 4269, Plan 1517 except Plân 4648.

ALR STATUS:

Not with¡n the ALR

OGP DESIGT{ATION:

Rural Res¡dentlal (RR)

AREA OF PROPERTY AFFEGTED:

+/- 1200 squar€ metres (0.29 acres)

OTHER INFORMATION:

Seê attached report and maps,

Please llll out thÐ Responss Summary on lho back of this form. lf your agency's ¡nterests are "Unaffocted" no furtherfnformation is n9cossary, ln all other cases, we would apprecíate r€celvlng additíonal ¡nformatlon to substant¡ate llour

of

pos¡t¡on and, if necessary, outllns any cond¡tion3 related towould our cons¡dâration of

your position. Pl€ase not€ âny leg¡slation or ofticíalthis permlt.

of 175

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Agenda Item # 9.4

RDBN REFERRAL - VANDERSCHAAF

Page 126 of 175

2it,

RESPONSE SUMMARYTemporary Use Permit Application A_Oj_12

Approval Recommended forReasons Outlined Below

o lnterests Unaffected by the permít

o Approval RecommendedSubject to Conditions Below

No Objections

Approval Not Recommended Dueto Reasons Outlined Below

tr

Signed By:Title:

Date:Agency:


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wPlanning Department Referral Report

Temporary Use PermitFile A-01-12

November 14. 2012

Name of Owners:

Name of Agent:

Electoral Area:

Subject Property:

Douglas and Lamorna Vanderschaaf

Hudson Bay Mountain Adventures lnc (HBMA)

A

Lot 10, District Lot4268, Range 5 Coast District, Plan1517except Plan 4648. The area under application is +l- 1200square metres (0.29 acres) in size.

Location: The subject property is located east of the Town of Smitherson 1755 Zobnick Road.

Location Map

Proposal:

This application is for a Temporary Use Permit to allow a seasonal parking lot on aportion of the subject property. A parking lot is not a permitted use under the currentzoníng of the property and therefore the applicant has applied for a Temporary UsePermit.

Hudson Bay Mountain Resort and the Rotary Club of Smithers have developed a trail toconnect the ski area to the rural residential area on the western boundary of the Townof Smithers on the east slope of Hudson Bay Mountain. Thís ski trail termínates at the

¡1 :-l

SubjectProperty


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r

1,

permit expíred on May 1st, 2011.

The ap ing for another ]emqorav use permit for one year. ThetrJjffi MR and tnà notarv ôlu¡ ár" *orrìng together iowardpro¡eci :;1,",å1i"îH,flfl".îlî.,,ï35ort rñe rrairto rown

Site Pian

oGP Designation: RuralResídential(A) in the smithers Tetkwa Rural officialCommunity plan.

Zoning: Small Holdings (H1)

Existing Land Use: Residential, pasture

ALR Status: Not within the ALR

Temporary Use permits Explained

Pursuant to section g2_1 of the Locat Government Act, aRegionai District Board mayallow temporary uses for a perioJ tr'mr"Ll""rs or ress, extõn¿aore for up to anotherthree years. The permit ailows a tãm;;;;rí, use even though tne use ís not permitted byñ3ÏjlY;,t"niå': #,,:"îffi 13 ?fr Hã-ËJ,'n."

or a norhãr ** r", po,." v, "" p.^1,

6664

J PT NE 1/{

.40, u¡*l

PTNEI/4

Permit area1125 square meters.

Lol 10 D¡strict Lot 4269 ptan tSl7.Rânge 5 Coast District, excspt ptaï ¿s¿a

E6

25m

IPr't0t5t7

o @rrPtsw 1/4

1511

t


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The permit can only apply to land identified for such purpose in an OCP' The Smithers

Telkwa Rural Official öommunity Plan allows for the issuance of a Temporary Use

Permit on the following basis.

(1) Temporary commercial or industrial permits may be.issue4 pursuant to Sectíon

921'of the Local Government Act, thrr ughout the plan area, where:

(a) The proposed temporary use wilt not create an amount of traffic that willadversely affect the natural environment, or rural character of the area;

(b) The environment would not be negatively affected by the proposedtemporary use;

(c) The proposed temporary use wilt not have adverse affects on neighbouring

land uses or ProPertY owners;

(d) The proposed temporary use does not require a significant amount ofcapital investment in a pañicular location; and,

(e) The proposed temporary use has the supportof the AgriculturalLandCommission if the tand is within the Agricultural Land Reserve (ALR).

The Approval Process

Notice of this application will be published in a local newspaper informing the public ofthe time and location of the Board's consideration of the application, and their ability toprovide input. All property owners and tenants within 50 metres of the subject property

witl also be sent a similar notice in the mail.

lf the Regional District Board approves the recommendations staff will issue the permit

as directed.

Ski Trail History

October 2OO7 - As part of the Ski Hill Master Pla ofTourism, Sport, and the Arts, ReMinistry) asked the Regional Dis ed

ski run to the base of the mountain.

March 2008 -

The Regional District Board recommended that the concept of theski run to the base of the mountain be detailed in the Master Plan'It was also noted that the ski run should terminate at a formalparking area and that the area may require rezoning'

The Ministry asked the Regional District for comments on the latestamendments to the draft Master Plan íncluding the proposed skirun to the base of the mountain. HBMA stated that the ski trailwould terminate at the west end of Zobnick Road where itintersects a BC Hydro right-of- way, and that the parkÍng areawould be located within the hydro ríght-of- way.

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tltø

The Regíonal District Board recommended that the Master pran]fenj'v the design and number of parking spaces to be provided inthe formal parking area at the basà of thà trail.

May 2008 - The Ministry approveidentify any details ofindicated that theyregarding the locatiothe information reque

ure thatrkÍng

lr rôô ,fì¡'ìovsr.v 4vvu _

area ís in close proxim

September 2OOg - HBMA amends their reparking at the base of tindicates they will folladdress the parking issprior to opening the ski

November 2O0g -

December 19, 2o0g - HBMA informs the M.inistry that they have decided to openthe skitrailto town despite the pósitiãn oiíne negionar District thatthe traír shourd not be opened unt¡ran appiäveo parking area isprovided.

December 28,2OOg heír TUp application to change the locationary parking area to a piece oi privatead that ís curenfly being used as the

January 29, 2oog - Regionar District Board approve issuance of TemporaryCommercial Use permit -Á_Ol_Oe.

May 1, 2009 Temporary Commercial Use permit A_Ol-0g expires


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RDBN REFERRAL.VANDERSCHAAF

Agenda ltem # 9.4

a/rø

November 20Og - HBMA makes an application for a temporary use permit (TUP) to

allow a temporary pårking area along Zobnick Road for use during

the next two Years.

May 1 ,2011 Temporary Use Permit A-01-09 expires

Planning DePartment Gomments

It Ís noted that the subject property is in the process of being subdivided into two

p"itåi", *L¡ch would óUct tttä parting lot on a separate parcel from the residence

located on the proPertY.

The two previous permits for the parking lot were issued with several conditions:

a. place and maintain a sign near the entrance to the parking area that says

"No skiing or parking on the road."b. place anã má¡ntain á sign near the end of the ski trail that says "Ski Trail

Ends - Parking Lot Ahead"-c. Retain the señices of a contractor to ensure that the drivable portions of

Zobnick Road, from the parking lot to the end of the ski trail, are sanded at

all times the skitrail is oPen'

The proposed temporary use of the property for -O9rking

is not expected to have a

signiiicant negative impäct on the area, vided that the area is managed and used

responsibly. The primary impact of thefrom the subject property and some noihowever, this impact is not expected to becomplaints regarding the operation of the paddii¡on, there are no permanent structures required for the use. Staff are considering

support for the issuance of a Temporary Use Permit for the application area'

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6Ût

5_E-glo_NAL DtsrRtct oF BU LKLEY-N ECHAKOrEMpoRARy comuERcrÁlüðËËËäì¡ir No. A_oi-12

ISSUED TO: Hudson Bay Mountain Adventures and

3S,1glï;Jlr_La morna v" n ¿"," ciã Ji'

-

Smithers, BC VOJ 2NO

WITH RESPECT TO THE FOLLOWING LANDS:I 755 Zobnick Rd - part of Lot 1 0, District Lot 4268, plan 1517Range 5 Coast District except pË"-;é;ã' *'

1. This Temporary Use permit authorizes the followíng terrrporary use:

Vehicle parking asHudson Bay Moun

üiffi'':?.i?"ffScheduleA,whichi

2. The temporary use identified in Sectíon Ischedulå n, wn¡cr¡ r"-r óãrt'äri;,ä'ä#|"'occur onlv on the lands identified in

3' The temporary use identified in section 1 lnay occur onry in substantiar accordancewith the terms and provisions .rihËË;r;t

"ñ¿ tne pËË;;ä-;;;irications attachedhereto as sche¿ure R. iiñ; Ë;;firl,t'p"rr* are nor met th; permit sha, be void.4. The permit holder shall, as a term of this permit:

r the entrance to the parking area that says

r the end of the ski trail that says .Ski Trail

tor to ensure that the drivable portions oflot to the railroad tracks, are sanded at afl

5' This Permit authorize-s,the temporary commerciar or industriar use identífied ini"?:'j"Ål';t"Tltij''t 6;;;;ä;ri ri#'n" ¿ate oris-srià"1"îtiìi" permit untir rhe


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6. This permit is not a building permit nor does it relieve the owner or occupier fromcompliance with all other bylaws of the Regional District of Bulkley-Neohakoapplicable thereto, except as specifically varied or supplemented by this permit.

AUTHORIZING RESOLUTION NO. passed by the Regional District Board on theday of

PERMIT ]SSUED on the-- day of

-Corporate Administrator

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Hndson[ìat'

ountatn

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Hudson Bay MountainAdventures Inc38óó Railway Avenue

P.O. Box 492Smithers, BC

voJ2N0iìECEIVFD¡t0v 0 7 2012

,. ; SIfi;CTOFijuLKLËy NECHAKO

T 25D847 2058F 250 847 5327

RESORT

October 10,2012

Jason LlewellynDirector ofPlanningRegional Dishict of Bulkiey-Nechako37 - 3'd AvenueP.O. Box 820Burns Lake, BC, VOJ lEO

Dear Sir:

Re: Application to Extend a Temporary Use permit

a

Applicatíon Summary


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We look forward to your timeþ review of this application and a recommendation to ths Plan-ning Committee and Regional Board for approval to extend the Temporary Use Permit.

If you have any ftrther questions or concerns, please do not hesitate to contact Dalc Bellavanceat 250-652-8388 or the undersigned at 778 77 2 4869

Yours tnrly

Lorne BorgalPresident and CEO

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Agenda ltem # 9.4

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APPLICATION FOR AMENDMENTTO A PI.AN, BYLAW, PERMIT,OR FLOODPI.AN EXEMPTION

This appl'rcation ls to be completed in fr¡ll and submltted with a!! rcquired information tothe Regional District of Bulkley Nechalo, FO Box 82Q Eurns lake, BC vot lEo.

CTEARLY

c

Telephone Number

8tt-l ¿E-Mail Adctress-¡fre.i bec @ l*.+¿\sc.r .fft'.^faìr' 14,

I / we have enclosed a copy of the Certificate of Indefeasible Ïtle br the property / properties underapplication tl

An application fee as set out in Schedule "A", shown on the last page of this form, shall be madepayable to the Region District of Bulkley-Nechako and shall accompany tiis application.

E I / we have enclosed the fee of $ Eôrì nô

I

Property Own€/s NameDoug and Lamorna Vanderschaaf

Authorized Agent of OwnerHudson Bav lrlounÈaln Àdvent¡rres T

Address of Ournerl75E Tnhni¡Þ Þa=À D

^ È^-

^2Àt

Address of Agent

City / Town/ V¡llageemi Êlra¡o ÞF

City / Town/ VillageSmithers, BC

Postal Godevo,t 2No

Postal @evoJ 2No

Telephone Number25rl-A47 -5702

E-Ma¡l Address

As owner(s) of the land described in this packagg l/we hereby autñorizeHudson Bay Mountain Àrlvcntrrres to act as agent in regard to this application foramendment to a plan or bylaw

Owners' Signature(s):

Note: Where an agent is submitting the application, the authorization clause noted above must becomoleted and siqned bv the reqistered owner(s) of the prooertv.

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2

in support of this application I submlt a pian drawn to appropr¡ate scale showing each of the following:

(r) Boundaries and dimensions of the parcel(s) involved;(b) size and location of all o<isting arut propoéd buildinis, structures, and uses on thesite;Loc¡$on ard narne ofroad(sExisting and proposed parkinTopographic features, water ¡ng measurements ftom all

to the natural boundary stream centre line or top

ing the number and approximate location of lots

North arrow and scale; (s);

FoR REZONING ONLY: Nrç r.tsJgl of required signage (see "sign fnformation sheet);Any other ínformation required by the Regional o¡iriciof aukby:ñech;io. -

E I / we have enclosed a plan drawing

(c)(d)(e)

(f)

(s)(h)(i)

I / we hercby apply for a:

tr Official C-ommunity plan AmendmentEt Zoníng Bylaw AmendnæntB land Use Contract AmendmentE Development Variance permit

S Temporary Commercial or Industrial Use permít

to the Floodplain Bylaw

Full Legal Description Of Each Property Under Application Approximate Area ofEach Parcel

i) Portion of lk to Plan 7 DL 220¡¡)

ii¡)

Total Area In Hectares


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Þ<isting Official Community Plan Designat¡on:

Existing Zoning:

Describe the existing use/development of the subject Property

Open field, Pasture

3

Please attach a letter to this application, describing the proposed use and development of the subject

property and any amendments to e){sting plans and bylaws that are necessary to accomplish the proposed

development (. re. proposed Official Community Plan designat'ton, proposed zoning, etc.)

Et Letter attached

Describe the eristing use and buildings on all parcels adjacent to and surrounding the subject property

North

East

South

West

Res i åa¡'l-ìal lR r¡ I ì

Resi dential ( ral)ees ident ial lR rä I ì

o I nncrì

Services currently existing or readily available to the subject ProPertY.

Services

(Check Where APPlicable)

CurrentlY Existing Readily Available*NoYes

xxX

No Yes

Road Access

Water SuPPlY

Sewage Disposal

Hydro

Telephone

School Bus Service

X

X

x* services can be extended to the subjectAvailable means ex¡sting

RDBN REFERRAL -

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Services currently eristing (cont)Proposed water supply method: N/¿

Proposed sewage disposal method: N,/A

4

Do any buildings currently o<ist on the land? tr yES E NO

Ifyes, listthe use, size, and date ofconstruction for each:Use Size Date Constructed

i)

¡i)

iii)

iv)

No buildin son ruse ermi t

If applicablg provide the following information regarding the proposed building or addition

Size: widrh Length Area

Proposed setback from property lines;

Front Rear Side

Use or purpose:

I / we declare ürat all statements and information contained in the material submitteci in supportof this application are, to the best of my I our belief, true and correct in all respects

tl UÞscN : ßFrq ilrju.ârifuM ofAgent's Name

October 7|u, 2072

Owne/s Signature(s)

Date

RDBN REFERFIAL -VANDERSCHAAF

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Agenda ltem # 9.5

oS 3c -Ol

PITCH.IN BRITISH COLUMBIAVolunteers in Action!c/o National Head OfÍiceBox 45011, Ocean Pa¡k R.P.O.

White Rock, B.C. V4AgL1Website: www.pitch-in.ca

Y1

Dear Head and Members of Council,

PITCH-IN British Columbia wou ith the PITCH-IN WEEK Campaign'

Our success in cleaning up last year was made possible by

dedicated volunteers like you ly during the 2012 week long event'

We cannot express how grateful we are to have your participation and invotvement again this year and would like

to encourage you to become a Municipal Patron'

A cost effective and tax deductible comm¡tment, PITCH-|N Patrons enjoy many benefits and resources to aid in individual

municipal PITCH-IN WEEK campaigns and also in community involvement and educaÌion year round.

plTcH-lN Brítish columbia provides volunteers with the materials and ideas to undertake the often unpleasant and definitely

challenging tasks of cleaning-up and beautifying our communities - all for FREE.

This year, our pITCH-|N WEEK focus, in partnership with our community clean-up and recycling campaign'

¡s tree Awareness - we are developing ¡n-school programs that educate our children and youth not only on taking

care of our communities, but alsó plãnning for t-he Íutu.e. The programs will focus on; tree Growth, tree Care, tree

Regrowth and tree Planting.

with lhe help of our Campaign Sponsors, partners and communities like yours, we are able to continue with this ¡mportant

and worthy 'cause. youth anã community involvement is key - become a Patron now by calling or filling out the attached

application form. lf you have any questions please contact Erika at [email protected]'

ï[email protected]

Patron, PITCH-Uf CANADAThe Govemor General of Canada

il!,-ii:,;!t -r .',t :.,:,: . -N"-.f 2-ã:-.2þi2-iÌr:l;':::: : l''

',The City's in k, Operation: Clean Sweep, is a benefit to the commun¡ty as ít provides assr:slance

in cityaatide ç B6om initíat¡ves and promotes envircnmental awareness. This enhances both the

d develops a sIÍcng sense of community pride and responsibility'

The est¡mated value.. of our PTTCH-IN volunteers'hours lN 2008 is $340,000 to 8612'000."Sandra Kranc, CitY of Oshawa.

PITCH-IN BRITISH COLUMBIA.... VOLUNTEERS IN ACTION!!

Sincerely, ;¿YLli.:jj

D:-: -;Oi:,, J

^Iìít a

B-Çp,øls I ,,., tlgr :. , FC33 Ç'i '':" - - -

Bob PulsVolunteer Chair, PITCH-IN British Columbia

l-êêE nníiËt.¡t9tl ¿l \' ;'i

Ntjv 2 û .,.;

Tr¡tryn æÍ St.r =. . - .-,

filt,))

PITCH IN BC of 175

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PITCH IN BC Page 142 of 175

"11

MISSION

preservation of our nalural ecosystems and communities.outside ofthe research criteria, bui represents hard workingd consumers ng environmental change in lheir area andation_wide for

PROGRAMSNATIONWIDE VOLUNTEER SUPPORT & EDUCATION

There are a number of programs that wedisplays, poster contests, Litteless Lunchvideos/DVDs, The Green Shopper progra

conservation programs. Each is customizeparticipation.

PITCH.IN WEEK & OPERATION CLEAN SWEEPnvironmental nada. lt is austry and the participate inlunteer numb Th¡s event ¡srdinators.

The results from this project are incorporated in lhe vr¡orld-wide 'Clean-Up The World, statistbs and issupported by the United Nations Environment program. UNEp.

THE PROGRAM OBJECTIVES INCLUDE:.

ich clean-up, restore and/or preserve thenvolving both young and

,older,people in

o auüfy the ¡fter and other garbage frorn urban, ruralby initíati at preservation ånd ¡ãstoration and urbanPromotin and urban environments.

o Encourage voluntary action as a means ofresolving environmental problems.

o Shess the value of waste as a resource by encouraging canadians to refuse, reuse, recycle and properlydispose waste.

o Educate canadians to pack-in/pack-out lheir waste when they enjoy the naturar environment.

o Encou¡age civic pride and develop long-term working relationships for the future which will help localcommunities develop in an environmentally friendly and!ustainabþ manner, tnereby toavinl lasting benelits.

@

iSchoolgroup, BC

Londø, ON

1,343COMMUNITY BASEDGROUPS PROV}DED

2g6,O2gvoLUNTEERS (46%)ANO CARRIED OUT

39% OF ALL PROJECTSCOIUPLETED.

Shopp¡ng caft renoval, AB Schod group, ON

Agenda ltem # 9.5

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V7

PARTICIPATION & VOLU NTEERS

currently, there are over 622,000 volunteers that pafticipate with PITCH-IN CANADA every year

through iocal and env¡ronmeilal action prcjects of varying length' Proiects can €nge from annual

ãu.nË O year long sustainable programs.'Wå focus on the clean-up of business and.co-mmercial areas'

witJt¡te areas, parki and ravines, scñoob and neighborhoods, highways/roadside, spoÍs fields' shorelines

and waterways and nature and recreational trails.

Our success depends on the education of Canadia

mun a

are ls

com in

donations are allocated to administrative costs. Plea

litter free, safe envionment for all to live in.

HOW AND WHERE WE OPERATE

PATRON PARTNERSHIPBENEFITS OF BECOMING A PATRON

o Priority registration ¡n the annual PITCHIN WEEK Program

o Pr¡ority access to free garbage/recycling bags for part¡cipating groups and schools in your community

o Deta¡led Action + Communication Plan for PITCHIN CANADA Week

o Use of the PITCH-IN trademark and 20 Minute Makeover logo

o FREE PITCH-IN WEEK promolional DVD

o $125 Díscount on the official SEMAINE PITCHIN WEEKflag

o FREE DVDS promoting l¡tter conlrol programs for use in your community

o Receive FREE materials, including a detailed Cornmunication + Action Plan for

The 20-Minute Makeover Prognm

o Access to The civic Pride Program, a comprehensive, year-round, litter control and waste management

program (manual, workshop materials' DVD, use of logo, etc" ')

o FREE application forThe Nalionel Civic Pride Recognition Program (SAVE $750)

o Listing on fie PIICHIN CANADAWebsite as a Pakon

o Reciprocal link from our lr,ebs¡te to your community's websile

O Secure login/actess to the Patron Section of the PITCH-IN website - download free materials' logos and møe

o Reduced registration fee for workshops

o Access to PITCHIN CANADA staff as you design locat litter contfol + beautiftcation programs

o Feel good that you are supporting a great pmgram in your community and ensufe it is able to continue!

Rlnonton,AB

NATIONALPARTNERS IN

CMC PRIDE

IT'S BETTERTHE 2NDTIME

AROUND!

RE.CYCLE

PITCH-IN CANADAwww.pitch-in.ca

Agenda ltem # 9.5

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Agenda ltem # 9.5,14

PATRON PARTNERSHIPREGISTRATION AND INVOLVEMENT

Dependent on your community size and populat¡on we have developed a patron Donation Scaleso $at even the smallest of towns or hamlets can participate.

Send lhis form to:PITCH-lN CANADA National Ofirce

Box45011, Ocean park pO,

Wh¡te Rock, BC V4A 911

Name of Community

Mailing

CityflownMllage Provinceflerritory_-Postal Code Telephone ( )Contact Person-----_

Fax (

Email

Community Website

Most Recent Census populalionAmount ofPatron Fee lncluded g__

We need an invoice. Our purchase Order Number (please attach pO) 's

Email (print clearly please)

Name (Mr/Mrs/Ms)_-Municipalityfu illage/Iown ---._

STREET DELIVERY ADDRESSDeliveryAddress

Villageflown/Cily

Postal Code Telephone (

IJ_q::'^T"Tln:lg re g isters. for ptTCH-

I N CANADA Week yo u a rparriciparins srodps ãnd schoors rn vour communirv ir vou resrtee,ffiltrlfii?:ååÌffi""ritfiiî

PATRON PITCH.IN WEEK REGISTRATION

province

--_ Fax { )

Will you be organizing a clean-up evenp yes

Number of people estimated to participate in your campaign(This is very important because it helps us determine the quantity of FREE materials we send you)

No

clean-up (Check off as

ShorelineMateruay

Highway/Road

Eusiness

Cemetery/Churchyard

many as apply.)

0eI10 I11 EPn

Wldlife Conservation Area

Trail

Sports Fields

Other (Please Specify)

Date(s) ofYou Cban-up project(s)?

Please provide more detaifs about your clean_up project(s):

Do you plan to separate and recycle debris collected? yes f--l No

DOWNLOAD YOUR CERTIFICATE OF PARTICIPATIONat www'pitch-in ca - go to "Hot Links" Save as a Word Document and individualize for each participant.PTEASE EMAIL USA LIST OF YOUR PARTICIPANT,S EMAILADDRESSES.

@P¡TGH.II{CANADA

Pc¡;ul.rticrr ln Yorrr Conr¡riun,t'/ l:¡tr.:r) l-eÈ

PITCH IN BC of 175

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RDBN POOL/ARENA HEATEXCHANGE

Agenda ltem # 11.1

aþo- sS

47, gi9 Avr, PO Eox 82OEuiNa LAKE, ECvoJ tEo

rr¡ ÍrfoßLÞ

November 5,2012

Mayor Bachrach and CouncilTown of SmithersBox 879Smithers BC VOJ 2N0


Re: BV Pool/smithers Arena Heat Exchanse

Yours truly,

Electoral Area "4"

OF OPPORTUNITtEs

I

tf ;:nilhersÇ

(

r¡V OUt

.r-

rxeutares@aoaN. Bc.c^Wwl'Y.ROBN.BC.CA

PH: ?5ffi94'3 195FX: 25O69?-3305TE eOO3eG3339

t appreciated the opportunity to meet with your staff on October.lTth to discuss making

usä'of waste heat from the ñew Town of Smithers Arena to heat the Bulkley Valley

negiònal pool. I wish to confirm that I am supportive_of this m_utually be_neficial qrojgct

anðthat lam prepared to commit up to $350;OO0 in ElectoralArea'4" Gas Taxfundsfor the purchaie änd installation of the equipment needed for this purpose' As always,

this is subject to RDBN Board approval'

I would appreciate it if your tender request would include the costs of an end-to-end

heat exchange system, including allthe equipment ne999q atthe BV Pool, as wellasthe amount of natural gas that would be saved by the BV Pool as a result of this system

From this information,-1¡ye would expect to determine the financialfeasibility of such a

system.

I look forward to working with the Town of smithers on this project.

-f-t

-wF

I

lr,:iÌ, D--ì'j:

r'.1ll "-li i:

C¡Íì]i.,t

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RDBN POOL/ARENA HEAT EXCHANGE

Page 146 of 175

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RDBN POOL/ARENA HEATEXCHANGE

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DOIRON - SRS WATER/SEWEREXEMPTION

Agenda ltem # 11.2

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November 6,2012 No\t I 3 2012

TOWn u¡ o¡llltllêlS

Lorraine DoironPO Box 2935Smithers, BC VOJ 2N0E-mail : [email protected]: 250-847-4797

TO: Mayor and Councillors

I used to thi¡k that being part of Council was pretty cushy, sitting on a few meetings, onoccasion making comments, no real power. An apology is in order for those thoughts as Ihave been attending Council meetings on a regular basis and have found that it is far fromcushy. There are meetings uponmeetings. I see all of you pick apart every request, everyrequirement to spend money from the Town coffers. Sometimes I think to myself that alot of the discussions are unnecessary. Yet everyone gets a chance to state their positionon each item, community input is encouraged, the final vote is one of consensus. You areto be commended in what appears to be a tme democratic process in action.

Today you are seeking input for the 2013 budget. Last year you listened to the elders inthis community, many of who want to stay in the homes they love. Pensions remainpretty much in a flat line, yet basic things like food, hydro, heat continue to rise. It was ablessed reliefto have Council decide to provide an avenuç that one could take, ifnecessary, to pay a share of the costs for water and sewer or to request a firll exemption. Iknew it would not even be half of the elde¡s who took the I 00% (as some of youthought) and for once I was rigbt with what appears to be only l/3 of the toøl elders inthis community who asked for that help. This is a matter of pride and a willingness tohelp take care of this community. I really think that if all the elders quit volunteering, quitpurchasing ftom local businesses, quittrying to help, this place we all live in and enjoywould not be anywhere near as beautiful or as ca¡ed fo¡ or have the services it now has.We might be old but do not discount our worth. We vote and we do our fair share, if notwith cold hard caslu we do it with our ha¡rds, our love. I ask you to continue wíth this

* exemption, it works.

In closing I want to thank you for listening to us, your elderg for caring. Not manycommunities are this willing to listen. As you begin the budget process I ask you toremember that a budget is a mo¡al document. It is not to be taken líghtly. I see the hardwork, fhe efïort, your obvious concem for this commurrìty we all live in. You havegained a mea^riure of my trust.

Thank you.

I

1(;/..û lJ ï::¡-;.iI-)i/r:l F r. j,,i';;,;',1,,;:, t,l í .

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0Ðao-)o/ttôL4 I /¿

BRITISHcoru¡vreIe

Nút - ) LtrlL

trleq¡¡ ;t oÌ e;i¡i lttc rs

October29,2Ol2

His \tr/orstripMayor Taylor BacbrachTown of SmithersPO Box 8791027 Aldous StreetSmithers BC VOJ 2N0

Reference: 2t3085


Re: ThankYou

I am writing to thank you for meeting with me and my staff at this-yea¡'s Annual Convention ofthe Union Jtetititn Columbia Muniãipalities (UBCM). I was glad to have the opportunity to

discuss inter-community transit, as well as the Town's biking task force'

The yeatly UBCM Convention is a valuable oppornrnityto c

lookat how we can best support the needs of our province's

discussion and the thoughtfirl exchange of ideas, the UBCMa positive, collaborativJworking relationship with B.C.'s local representatives.

Yeat's

c.

I found stü mssfing to be very productive and look forward to continuing to work together

towards the mutuafgoal of a.tro.rg, dynarnic province for all British Columbians'

Thank you again for taking the time to meet with me'

Fu' f. ---Nsv-.r]--2r¡z--(y

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tj t. í:r.12ç: ''ìr-"("J ¡ a '- '"

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l4ailing,{ddress:Padiament Buildings

Victoti¿BC V8V 1X4

OÉce of theMinisær

UBCM - MOTI MTG of 175

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Copy to:

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UBCM - MOTI MTG Page 151 of 175

Agenda ltem # 11,4

Úc Jo-Ò I

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BRITISHCOLUMBIA

November l,20l2

His Worship Mayor Taylor Bachrach and CouncilTown of SmithersPO Box 879Smithers BC VOJ 2N0

Ref: 208314

Dear Mayor Bachrach and Council:

November has been proclaimed as Adoption Awareness Month in British Columbia. This month

provides an opportunity to celebrate the many families created through adoption in the province

ànd to highlight th" difièrence that a loving, stable family can make in the life of a vuLnerable

child or youth.

Currently, over 1,000 children ald youth in government care are waiting for a permanent family.

Some ará part of a sibling groupr some have special needs, and some are teens' Each and every

one of them deserves a famity to b"long to, a place to grow up, assistance and advice with the

challenges of adulthood, and somewhere to come back to for support'

As part of Adoption Awareness Month, the Ministry of Children and Family Development

@òFD) seeks to increase people's awareness about the adoption of chjldren in our continuing

care. Single people, marriêd còuples and non-traditional families, from diverse backgrounds and

life exper-i,en."r,ì- all become àdoptive pa.rents to a child needing a loving home- Potential

adoptive parents are ordinary people, living in neighbourhoocls across our province, including in

your cornrnunity.

you can hetp to raise awareness and join in the celebrations in a number of ways' Your council

could proclaim Adoption Awareness Month for your community. An adoption display could be

crearcà in your office, using the cnclosed copy of the Provincial Proclamation and Adoption

poster. As we1l, there will be a vatiety of displays and events celebrating our adoptive families

in communities across British Columbia. The Adoptive Families Association ofBritish Columbia's representative for your area caû provide you with more information on these

events, or about adoption in general. Their contact information is enclosed, as is contact

information for the four licensed adoption agencies in British Columbia who contribute to

adoption awareness and placement of children.

I also encou¡age you to find out more about adoption and the celebrations throughout the

province by visiting the MCFD's Web site regularly throughout November, at:

http://www.mcf.gov.bc.caladoption/ ...12

Minìstry ofChildren and FamilyDevelopmmt

À4ailing Adclress:

Puliament Buildings---Yffif,

Location:Parlìmrenr Buildings

È

Ofice of ¡he

lvfiniste¡

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1

ADOPTION AWARENESSMONTH

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ADOPTION AWARENESS MONTH

Page 152 of 175

,11

lf you are interested in learning more about adoption, please contact the ministry,sRegional Deputy Director o[ Adoptions for youi community. A list of contacts for all fourregions has been included tbr youi referencé.

on behalf of the MCFD, thTk voY for helping us raise awareness about adoption and the lovinghomes it creates for British Columbia's "¡it¿rãn

and youth.

Sincerely,

5uÅ*Stephanie CadieuxMinister

Enclosures (6)


Agenda ltem # 11.4

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Agenda ltem # 11.4

.¡ /.t

@ansùs

þrobince of TßtitiËll t'oLumbía

9lþroctamatíonELIZABETHTHESECOND,bytheG¡aceofGod,oftheU¡ited{i1gdom,

Canada and Her orler Realm, and Territories, Queen' Head of the

Commonwealrh, Defender of the Faich

Go otl t0 bUom tbefr- W*entd gbatl cr¡mÊ - Greeting

WHEREASadopisefamiliæinBririshColmbiaprwi<lccbildmwiththelovea¡dsu4ortofaPgrmilenlfurily, and

IÀ,HEREÂSiheP¡ovirciatGovemr¡enl*ìs}rstoæcognÈethcø¡e'composionandtmselfshmmminnr¡tofBritish Cohmbia adoptiw fmilies' md

WHER-EAS r.bere conrbucs to be a need fu adoptire ¡imiliÊ lo nr¡tæ ür go*th ld d*lopmmt of

"fr¡l'¿-" *p..Uf, rhæ with gpcciJ næÀ Ucor* of p4sical' reutal or eootioml discbilitics' a¡d

ç.HEREAS tùerc È a need ro rmind ciríæ duing dris Ím rh¡l tbqÊ æ mùy childrcn urd sibliqg grcuPs

lt ìi" p*tt* "L"

æ a*il¡ble fo¡ adoption= md

I,ÍHEREÀ[email protected]¡smoftbeExicc'riYEcoù¡cil'h8bc'trplea*d to øæt Onier in Comil 901 on Ocrob€r I l' 2002:

NoWu^osYET}IATwcdob!lh6ePf6entspmlaímmddeclirclh'ttiremmtbolNoÌmbÊr.2012.shall bekrcwles

sAdoption Alvareness Montb'

in ùe Prcvi¡æ of Brítish Coltnbia

IN ïESTlMgNy IÀTIEREOF, Wc bave qu*d rhq* ou t¡tlc l,o bc m*|1 Pdent srd tbc Grea s¿al of ot¡r

Prcvire of British Columbia to bc bsuto allìxed'

$/TTNESS, The Hommble tscc Fircb, AùninístrElor ot ou korinæ of Bri¡is colmbia' in ou city of

Vocower. in orr prcvince, o,¡" iálf ãy "r

o"þb€r, rqo ùorsnd hrch€ md ín the ¡ix0'ñ¡s yea¡ of oqRcì¡n.

BYCOMMAND,

d 6rúidãr¡l)(oüilñflÍtdun

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Agenda Item # 11.4


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Agenda ltem # 11.4

Tod'ay hje Are GraËeft+l Because:

,t?

I

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@!

I

\

Are you interested in adopting a child? Every child deserves a loving ancl comnrjtteclpermanent family. At any given time, B.C. has over 1,ooo chilciren waiting to be adopteci.

Potential adoptive parents come from diverse backgrounds but they all have onethinO in commÕn. : rje-cir-p tn nr¡r¡r thoir- f2pify.

Ëtds cErr'tç,'t¡ul fe lr{V{,

* f*lr;Ly

lf you are interested in finding out more, please visit.

www.m cf.g ov. bc.cala doptio nor calf : 1-877-2g6-7907

r-ç BRITISH

CoruMsre

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Agenda Item # 11.4


Page 155 of 175

Agenda ltem # 11.4

Nov.2012

FACTSH EETMinistry of Children and Family Development

AdoPtion Awareness Month

The Government of British Columbia has proclaimed November as Adoption Awareness Month'

The Ministry of Children and Family Development is tak¡ng this month-long opportunity to raise

awareness about children and youth in care who are waiting for an adoptive home, and to

recognize adoption as a valued way to build a family'

Key Facts:Children and youth in the permanent care of B.C.'s Ministry of Children and Family

Development may be placed for adoption through the ministry. Permanent care mainly occurs

when the courts have determined that the child or youth cannot return to the care of their

birth parent(s).¡ For these children and youth, the m¡n¡stry makes plans for permanency. These plans can

include:o Adoption, including foster caregiver adoption'

o Transfer of custody: this transfers custody of the child or youth to someone with

whom they have a strong connection'o Ensuring a child or youth has lifelong connect¡ons with significant adults in their lives

if adoption or other permanency options are not in the child or youth's best interest'

¡ During the past 10 years, an average of 295 children have been adopted annually. Last year,

230 children and youth in care of the ministry found permanent homes' Still, more than

1,000 children and youth in permanent care are waiting for adoption.

. Many of the children and youth waiting for adoption are school age. They may be siblings

who need to stay together. Some may have special placement needs due to difficult early

childhood experiences, prenatal exposure to alcohol or drugs, learning delays or other

develop mental challen ges.

¡ Potential adoptive parents come from diverse backgrounds and have a range of life

experiences. Anyone 19 and over who is interested in providing a loving, nurturing home

may be eligible to adoPt'

o The ministry strives to place children and youth with families that preserve the child or

youth,s ethn¡c and cultural heritage. As culture is essential to a child or youth's positive

identity formation and preservation, adoptive parents who reflect British columbia's

cultural diversity and aåoptive parents who are willing to maintain lifelong connections with

the child or youth's cultural community are needed'

o The number of Aboriginal children and youth being placed with Aboriginal families is

encouraging and was approximately 64 per cent last year - up from 27 per cent in 2000'

) /_t1Ærr¡à RRrrTsHf-c-o_run¿eta


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Page 156 of 175

t11

t ln 2oo7' the cowichan Tribes on vancouver lsland became the first delegated Aboriginalchild and family service agency to handle adoptions in British columbia. They have sinceheld two cultural adoption ceremonies for 18 children and youth in their community.

t The ministry works with community partners, including the Adoptive Families Association ofBC' to increase the number of adoptions for children in gove.n-ent care. The ministryfunds the association to help recruit new parents and provide both pre- and post-adoptivesupport for adoptive parents and chiidren.

Post-Adoption Assistance program :¡ B'c"s Post-Adoption Ass¡stance Program provides financial support to adoptive families tohelp them meet the unique needs of their adopted children and youth with special needs.

¡ The program makes adoption possible for many families that, otherwise, would not havethe financial means to give a child or youth a home and family.

¡ The Post-Adoption Assistance Program supported approximately 1,200 families in Britishcolumbia with a budget of over S19 m¡llion for 20to-11- up r.om 52 million in 2000-01.

Adoption Reunion Registry:¡ B'c"s Adoption Reunion Registry has been in operation since L991, and is legislated toprovide search services for eligible people in B.c. and help them explore adoption reunionpossibilities.

r The registry is available to adcpted adults, birth parents, siblings and relatives of anadopted adult and the children or grandchildren of a deceased adopted adult. Adopteesthat are searching or being searched for must be at reast 19 years of age.

¡ Since 1991, approximately L7,000 applications for searches have been filed wíth theregistry, resulting in approximatery 5,750 searches connecting peopre together.

I The registry can be contacted in the victoria area at 250 3g7-3660 or toll-free within NorthAmerica at t 877 _?97-3660. The website can be found at

Contact Corinna FilionCommunications DirectorMinistry of Children and Family Development75ll ?qÁ-rnn7


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Agenda ltem # 11.4

e ,/tBRITISH

Corul¿eIA

Nov. 2012

CONTACT LISTMinistry of Children and Family Development

Adoptive Families Association of BC: Adoption support co-ordinators

The Adoptive Families Association of BC (AFABC) has a provincial support network that provides

direct support to adoptive families in every British Columbia community. The adoption support

co-ordinators work one-on-one with fam¡l¡es, promote awareness of the Waiting Child

program, and arrange pre- and post-adopt¡on information sessions, workshops and social

activities. They atso work closely with community groups and organizations supporting children

and families.

I(aren MadeirosExecutivs DirectorAdoptive Families Association of BCPh: 604 320-7330 ext. 109Toll-Free: 1 866 900-7330 ext. 109

Email : kmadeiros @þcadoption. com

Sherrie JonesAdoption Support Coo¡dinatorNorth: Peace RiverPh: 250 786-5370 (Dawson CreeþToll-F¡ee: I 866 902-7330Email: sj [email protected]

Cheryl PiddockeAdoption Support Coo¡dinatorNorth: Central and NorthwestPh: 250 964-8503 @rince George)Toll-Free: I 866 303-4591Email: cpiddockelâbcadoption.com

Sarah ReidAdoption Support CoordinatorLower Mainland: Vancouver/CoastalPh: 604 320-7330 ext. 105

Toll-Free: 1 866 900-7330 ext' 105

Email: sreidlDbcadoption.com

Jennifer HillmanAdoption Support CoordinatorLower Mainland: FraserPh: 604 320-7330 ext. 101

Toll-Free: I 866900-7330 ext' l0lEmail : jhillman@bcadoption. com

Dianna MortensenAdoption Support CoordinatorInte¡ior: Okanagan, Kootenays, Thompson-CaribooToll-Free: | 866 694-1222Email: dmortensen@,bcadoption.com

Cathy GilbertAdoption Support Coordinato¡Vancouver Island: Central and Upper IslandPh: 250 722-3032 [Nanaimo)Toll-Free: 7 866 334-3873Email: [email protected]


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o/1

AiScåi{îl'#^

CONTACT LISTNov.2012

Ministry of Children and Family Developrnent

licensed Adoption Agencies in British Columbia

The following agencies are licensed to operate an adoptíon agency in cor-npliance with theAcioption Acr (1995) and Adoption Agency Regulations,

Family Services of Greater Vancouver _

Attn: Cathy Loptson, AdministratorPh: 604 736-7613Fax:604 733-7009Toll-Free: I 866 582-3679Email : adoptionservices@fsgv--ca

!¡nri¡g Farnily Services Society102 - 171 West EsplanadeNorfh Vq..^rrr¡er Þ1ì \/?il t r r^vr, uv 1 , tyt JJaAttn: Natasha Chalke, AdministratorPh: 604 984-2488Fax: 6A4 984-2498Toll-Free: I 8gg 984-2488Email: Nata-sha@sun¡iseadoption.com

CHOICES Adoption and CounsellingSeryices100 - 850 Blanshard StVictoria, BC V8W 2H2Ph:250 479-9811Fax:250 479-9850Toll-Free: I 888 479-9gt IEmail : CHOICE S@choicesadopti on. ca

The Adoption Centre of BC255 Lawrence AveKeiowna, BC VIY 6L2Attn; Jennifer Wall, AdministratorPh:250 763-8002Fax:250 763-6282Toll-Free: L 800 935-4237Email : adoptioninfo @kcr. ea


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*hg BRITISHCoruvrsre

CONTACT LIST

Nov. 2012 Ministry of Children and Family Development

Deputy Directors of Adoption in B.C.

lf you are interested in finding out more about adoption, please contact the ministry's Regional

Deputy Director of Adoption for your community'

Coast Fraser RegionSheila RobinsonExecutive Director of ServicePh:604 660-2433

Interior RegionDavidHallExecutive Di¡ector, Director's OfficePh:250 371-3650

North RegionShirley ReimsrActing Executive Director of PracticePh:250 638-2330

Vancouver Island RegionTom WeberExecutive Director of ServicePh:250 334-5820


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oLJo'3c ]/t

FCM,,ïr':','*.,tiù

¡:! - ..:i,¡, i(rl,?:' /

I i l! 1i I

t'; l.i '.-i .,;

li.j'! \;i,i?Oclober 24,2012

Dear Members of Council:.. ,;).

,úAdtÉr¡daôtr

kmtrùo*¡Cú^/q.

cly d tû¡d4 ^n

FlDt ItkÊFHdrntRtr Ytè¡r{rld¿n

Clú ùr+ÞnH¡r.

.rqËlrøû{ & leÞ,Vr t ¡l! ùrðTêJ. (lc

s.(6d Vkllr.úddDèú'amú(t+.ar¡h

&¡d tvøJtd.ltùrN,

Ciy olFßHkr6, ÀB

î'ld Y¡(èPi.ttt ntTrdlm úrPrê¡d.il

n¡ ñ¡¡l louhrffit.

C{s of vôrù¿a4 gC

¡¡¡l ¡lü¡ånltrarld.nl sl¡r¡tge¡t úbaù(

cofttu.Crtr 0l ¡0r<tffi, 0N

Chl.l E¡xuÌtYa OlfËaCh¡l d! l¡dir4¡6

Sro(k CùlÐOürÀ ON

It's time to renew your annual membership with the Federation of Canadian Municipalities (FCM).

The past year has been very productive for FCM and our members, as we have worked togetherto influence federal policies and pave the way for a new long-term infrastructure plan. This allimportant plan for municipalities will replace nearly $2 billion in federal funding due to expire in

2014.

Working alongside our provincial/territorial associat¡on partners, FCM is advocating strongly for aformal ãnnouñcement of the new long-term infrastructure plan in Budget 201 3. This wìll ensurethe federal government meets its commitment to have the plan and related programs in place forthe 2O1 4 construction season.

We hope you keep FCM's vital work on long{erm infrastructure funding in mind as you prepare to

renew your membership. We are also dedicating time and resources to focus on other key areasof interest for your community over the coming year. These include:

o Policing and public safety - reforming the national policing system to establish a'laiterdistribution of responsibilities and resources.

. Rural, remote and northern - improving life in these communities through dedicatedfederal programs that address economic and social issues-

. Transit and transportation - addressing transportation, commuting and public transitissues in the long{erm infrastructure plan.

The Town of Smithers will benefit from FCM-driven programs by receiving about $465,617' in

revenue from GST rebates and the Gas Tax Fund this year. Your 2013-2014 FCM membershiprenewal is only $1,'139. Your renewal fee is based on2011 Census data.

Your membership in FCM makes a difference. As our member base has doubled over the past

decade, we have become more influential in Ottawa. The result: federal investments in

municipalities grew from $125 million to $4.75 billion annually, and this doesn't include the $12billion from the recent Economic Act¡on Plan

As we work with the federal government on long-term, sustained infrastructure fundíng and otherpriorities, we need your support to ensure our continued success in advocating for programs thatd¡rectly benefit your community.

FCM gives your municipality the strength of close to 2,000 communities across the country toovercóme tñe challenges you face. Keep our voice strong - renew your membership today.

Yours sincerely,

¿tz?\

?-? Z-ç,-tr- JÞ2{. ruP Cbtwa Slrsl.

0ltù*ù CqÌ¡úc FIH 5Pl

r.ôtt.2,.t.91¡lF,613,211 7.t{0

FCM PresidentCouncillorCity of

'This amount is an based on an average national allocalion of fedeml funds.

423

FCM MEMBERSHIP of 175

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tî çl- ez ñrllst-

tÍ',1. l:- i\ljþ' 7Leslie Ford

Fromr

Sent:

To:

Cc:

Minister, CITZ CITZ:.EX [LCTZ.Min ister@gov. bc.ca]

Wednesday, November 14,2012 3:36 PM

Taylor Bachrach

Deborah Sargent; Leslie Ford

til, 1 :, '!'¿i'l

Tc',;-."i¡ l-,' , .:

Subject: Letter from Minister Ben Stewart Re: Municipafity's Grant-in-Lieu of Property Tax Payment

Attachments: Smithers. pdf. pdf

Ref:97316

Date: Novembcr 14,2012

Dear Mayor Bachrach and Council:

I am pleased to advise you that the Province will be issuing your municipalþ's grant-in-lieu ofproperty tax payment for provincially owned properties administered by the Ministry of Citizens'Services and Open Government in your commwrity. This year, the Ministry of Citizens' Services

and Open Government, is issuing a total of $16.9 million in grants-in-lieu of property taxes tomunicipalities across British Columbia.

Your 2012 grant payment is 5132,973.82 for the property identifred in the attached GrantPayment Details Report. tncluded in the amount is $22,827.64 due to the Regional Districtwhich is to be transferred at your ea¡liest convenience. Your 201 2 grant payment will be made

by electronic fi,rnds transfer on November 15,2012- All grant payments are made in accordance

with the Municipal Aid Acl

If you have questions respecting the payment being made to your municipality, please contactDoug Shepherd, Director, Real Estate Services, Real Estate Management, Integrated rüorþlace

Solutions, either by e-mail [email protected] or by telephone 250 952-845I.

Sincerely, RÞ¿.t Esbta, 29> e-Ç/

R"¿0 /'?/2^,1ø -> fuoo# ßgdsHonourable Ben Stewa¡t 7Minister of Citizens' Services and Open Government

Attachment - Grant Payment Details Report

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GRANTS-IN-LIEU Page 164 of 175

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TXROOTO Province of British Co|umbiaMinistry of Gitizens'Services and Open Government

Grant Payment Details ReportF¡scal year 1213

þ!

2012-10-18 2 35 36 Pt\il

¡lPage 'l of 1

Rêport TotalsTanbh Vrlu6

GBntAnounb

Reg¡on¡l

Land Improvements

5,902.84 16,924.80

Gen€Ël

l¿nd Imprcvements

1,713,000 4,74L,OO:)

Tota

SCn6l/oúrl¿nd frngrrmts1,733,000 4,74r.0q¡

¡tutrldpilTotal Land lmprcHents

6â74¡0A0 29181,60 m,66r,'¡Tot¿ Tot¡ 5uÞToÞl

132,973.82

!lls TohI GIL

L32,973,826,474,000

110,146.18 22,827,61 0.00

ao\€a.q¡\FToIsì¡:$f{l\o)

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...

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age 165 of 175

onz-{(nIzIt-mc

TXROOTO Province of British GolumbiaMinistry of Gitizens'Services and Open Government

Grant Payment Details ReportF¡scal Year 1213

2012-'l.0-1 E 2:35:3ri PM

Page 1 of 1

.Iurisdict¡on: 47E - Town of smitfi€E

Tax Class Munlclpål Reglonðl Lðnd Reglon.l

)06 - Bus¡E ¡ñd olher 17.011620 3.q06140 3.5698E0

f¡sbla v¡luas GEntAmounÈ

Rcglon¡l

Lånd Improvements

4,632.35 11,205 85

4É32,35 1t¡2[ißSr,¿70.{9 5¡718.95

r!270.¡t{r q¡t¡Â95

5¡9O¡¡¡t 16,t24¡O

Asæssmqr Roll Number J:å L¡nd

6$ølIngræmB

r,89,000

3r13r,om

r¡602,0m

Lú0400o

+7{&000

Tot¡l

4199,000

4¡¡t9t¡lo1,t5,000

r,973,000

6¡7+0ü0

sctþl/oûtLand lrÍprûffiB

1.360,0û0 !,t3f),000

1360,000 tüttooo373,000 l,60?,0æ

:1t3.000 t 6û¡,000

r.7"3p0o 4rrlt,¡,'o

foùll

{,4s9,000

4,¡lÐ9,1r00

¡¡975,000

1915,00o

6,114pO¡

ÞlunHFl

Lnd ¡mÞrDvdEÈ

23,138.s2 53,105.75

¿3,1it&52 S¡O5,75

6,316.08 21,?5SA2

qilGo8 xr,:4ia¡;¿

29/at+O tOrOCLst

Tobl

76,514.28

7615¡¡"8

3t,60r.90

!t 60L90

tlor1¡tt tt

Tobl

15,836,20

15,838,20

6,989.,r4

C,919,¡44

2\927,9

SUFToÞl Mls Tobl GtL

0656'100

1717-480

rtbftrat8

l,!50,æ0

u60¡00¡73,000

!7AIOO

l,t33,0m

9¿382.4€

9¡r¡t2*840,59l¡4

40p91J4r¡r,9æ'üt

0.00 92,382.,t8

0,00 t2,302,¡18

0.00 4q,591,3{

0,00 40,591,34

0.0o 13¡,t73.¡z

06

-9{

aoIì¡a-o¡\È|\o\S¡tt{ig)

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a Item # 11.6

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age 166 of 175

Agenda ltem # 11.6

44"-A4t,


...

Agenda Item # 11.6


/gll-oL5/t

lE,e\d\, e 'lWB'i - . ,r ,i ?û12

BRITISHCoruMsr¡

Tou;j.- e j' S n iíiir.ers

Noræ¡nber l,2Ùl2

Leslie FordToumofSmithcrsBox 879

1027 Aldous StreetSmithers,BC V0J2N0

DearLeslieFord:

I arn pleased to advise you that the Pmvince of British Columbia wíll bo depositing byNovember 15,2012, an elecbonic f¡nds transfer (EFT) in the amormt of $13,648.92 as a grant-

in-Iieu of tmes lot 2Ol2 on provincial property, as provided under the Municipal Aid Act. TheRegíonal District portion of this amounts to $2,367 .20. It is requested that a mrmicþal cheque

be fo¡warded forthwith the Rcgional District ín accordance with section 807 8) of the LocalGovernmenttA.ct

It is a pleasure to transfer these funds to local goveruments in the recognifion of the sewices tfteyprovide to the provincial property.

If youhave any questions, please contaotDerekCockburn, Manager, Contacts, Polioy and

Review at 250-3 56-90t7 or via email at [email protected]

Yows truln lLL¿'r>ro*q .

'Lnu &o-o ^+Jim CA

€2 4go& Chief Financial Offrcer

Finance and Administrative SeryicesMinistry of Community, Sport and CulturalDevelopment

Mlnldry of Gommunity,Spodand GulluralDevelopm€nt

P08or${îShBqlcbvt- '-Vrdoria, BC V6W9T2

Agenda ltem # 11.6


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Agenda Item # 11.6


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Town of Smithers2012 "Grants in lieu" of property Taxes receivedLrstng ot cÉnts ¡n Ljou propettiês

Fodarâl GovèrnmêntCLASS 6 5-O5O 3351 Hwy 16 - RCMP D€EchneftCLASS6 l7t7¿70 A177T6rtow -Of ceÀr¿¡ehourE

(paid JqnB 27)

Provincial Gov€rnmont (paíd Nov€mbêr iE)Clsss 6 856-100 3793 Alfred Av€_ provincial/Coqrt hous€C€ss€ 1717-480 For6stryOff¡ceBldq

1,360,000373 000

Prov¡nc¡al Govommcrt (paid NoVémber tS)Clasr6 7002-140 L€asedArea€lAirport

Lend lmprcvsm€nts TolÐl netassâssm€nt lM!n¡cipal

96,70057,000

306,000391,000

442,704446,000

6,851 387,62211

3 13S,0001,602,000

4,4S9,0001,975 000

76,5442A 15,638 2033,601.90 6.9894

110,146 1E 22.A2?.64

38 100 625 000 563,1 00

taxingTota grantsìn Lisu

1 421 751,589 97

699 æ778 33

74 22 420022

2,5772 867

4,773 0E5 318,29

11,624 4a12,940 4A

6>class Roll # Address

!

11 281 72 2.367 20

24.æ4 E6

1 s,838 20 92362 4e40,591.34

132,973.82

6 805 56 41

I

BC Hydro (ps¡d Juty 3rd )Cãss2/6 17i8440C ass 2 5004{00

Olher Prcv¡nc¡ãl covt Agency Bulld¡ngs(tq noticag sent durlng tax s€€son-pê d in J!n€)

Cl8ss I ...

classo 215-000 8C L¡quor Store(net of $'l0,000 Þr¡siness exompt¡on)11 14 Quèen st

classO 1716{60 ICBC(net ol 910,000 bustn6ls exenption)3359 V ctorie St

344,000222,400

1,108,00024,84O

1 450 000246,800

11 241.72 236? 2D

43,1'18 85 6,805 56.13 379.18 1,775,256,49E.03 8.580.78

161,000 512,OAO

184 000

673,000

1,41 9,000 1,603,000

247 ñO

11,45016 2,37616 1 16923 124.03

27,272e3 s,6s2 3E 2,784 295 43

't8 29

350

11 47

?064

20 64

11 44

11 87

398

12 19

1

034

0E1

4347

Cl.ss 1..

0091 -400c.lass 1

çlass 1

çlâss 1

cassl

class 1

cl¿ss I

class 1

olasi I

csssl

58 400

58,400

7'1,500

71,500

71,500

54,000

55,200

40,100

61,500

120,000

273,000

273,000

1 37 000

143,000

26,400

142 000

305,400

58,400

191,s00

s44,s00

344,500

1e1,000

198 200

66,500

203,500

1 423-80

89279

1 606 09

1,606,09

890 45

924 03

310 03

948-7 4

441 11

81 .19

274 25

497 1E

497 1A

27470

285 11

94.21

292 41

216 57

41 41

135 €0

244,29

244,29

13544

1 40.55

47 16

144 31

946 40

180,98

593 44

1,067 57

r,067 57

591 89

ô14 20

206 08

630 63

Prov Rental Housirìg3512 2nd Ave

0091-500 Provìncist R€nlat Housingon sÊænd avgnu8

0103-000 Prov¡nciat Rental t1o!sing3519 3rd A!Þ

0180{00 Prcvincial RÊntat Hou6ing3687 lstAve

0lE0¡00 Provincl8l R€ntal Hous ng3677 lsr Ave

0361-450 Pfovlnciãl Rentêl Housing1033 Vanæwer St

036E€00 Provlnc¡at Rental Housing3552 Raìlway Ave

04'17-550 Prov¡nciðl Rental Housing3906 Rârlway Ave

0579{15 Prcvinciâl Rental Housing41 E0 znd Aye

006

001

004

007

0a7

004

0,04

001

004

3W2X1 622 43

æ7 09

1 A)9 7\

1 903 qF1 013 5i

1 051 77

661_47351.44

2 0?a 321 079_5a

ao\ì¡agt\Ro\S:$t{:\o)

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Town of Smithers2012 "Grants ln lieu" of Property Taxes rece¡vedLiding of GEnts in L¡eu Properties

clsss Roll # Address

Lând lmprcv.m6nts Total nêtã56essnônt ¡¡uniclpal taing

olass 1

clâ98 '!

clåss 1

class 1

class I

class 1

067+000 Provincial Ronial llous¡ng406ô 4lh Av6

75,200

E5,100

51,600

77 700

69 000

85,900

217,040

'125,000

44,704

141,000

148,000

216,000

292,200

210,'100

96.300

218,700

217,000

301,S00

1,s€2 26

979.60

4ittl s

1 01É 60

1,011 68

1,40? 49

42073

300 44

136.87

313,47

311 58

434.16

207 20

148 93

68 23

155 08

153 88

17,50

12,58

1 3,10

13 00

'18 08

006

004

002

004

0,04

006

66t,08

298 42

677.73

672 4e

935 56

0831-000 Prcvlncisl Renlal Hou¡lng1776 Main St

0835<50 Provinoiâl Rentãl Housing

171€ Mãin Sl

0860.057 Provlncial Rentsl Housing1274 Bulkley Dr

1223-300 Provinolal Rentâ Holsing'l024 Torcnt Sl

1223-790 Provinci8l Rental Housing1377 Driltwood Cres

TOTAL GRANIS IN LIEU OFTAXES RECEIVED

These are propertles that 8re not part ofthe tegular taxable essesmsnt

butthè Muníclpal "Gßnt in Lieu" revenue ¡a an essential part of the

Town's oporat¡ng budget I

224,500 00

budg€t

-l-J

2 1Ê2 6¿1 15ôS

3 mE.4!¡tmr9¿

I 113 13 2 AA2 A3

s58-33509 37

1 159.42 2.17902

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Agenda ltem # 11.6

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Agenda Item # 11.6


RDBN SMITHERS TELKWARURAL OCP

Agenda ltem # 11.7

:-*'I;'e - I J f.

37,3P.Þ AvE, PO Box 82OBURNS LAKE, BCVOJ I EO

,,¡ WoR

November 2Q1h,2012

Deborah Sargent, Chief Administrative OfficerTown of Smithers1027 Aldous Street, Box 879,Smithers, BC Canada VOJ 2N0Fax: (250) 847-1601

uo oF OPPoRTUNlrtEs wrtHr'OUA

R

II

L

u\ Nov 2 1 2012

Town of)'?t,

Smilfss

Dear Ms. Sargent:

Re: Review of the Smithers i Telkwa Rural Official Community Plan (the Rural OCP)

As you are aware the Regional District of Bulkley-Nechako (RDBN) has recently begun the

proó""" to review "Smithãrs / Telkwa Rural Official Community Plan Bylaw No- 1425,2007" '

The RDBN would like to initiate the discussions necessary to ensure that coordination of issues

such as land use and growth management between the Town of Smithers and the RDBN are

appropriately addressed during the coming review process. Therefore, the RDBN Planning

Department-has a number of comments añd questions regarding the interests of the Town of

Smithers, in relation to land use and development in the rural area.

Rural Residential DeveloPment

Section S.1 of the Town of Smithers OCP notes that it is important that growth management

decisions are coordinated to ensure they address objectives of the Town of Smithers and the

RDBN. Policy 7 in Section 5.3.2 says:

"smithers will work closely with the Regional District to ensure regional growth is

managed to achieve goals and objectives, and address issues, of mutual interestand concern to each jurisdiction "

The Rural OCP review will be taking a close look at the RDBN's policies regarding rural

residential development, and the areas identified as appropriate for rural residential

development. Thä amount of new rural residential development that has occurred based on the

policies of the existing Rural OCP is not significant (approximately 4 new rural residential

þarcels per year betwèen 2008 and 201'l . The majority of these new parcels are single lot infill

äevelopmeni, with the exception of the 20'l 1 creation of a 7 parcel subdivision on Henry Road-

please review the existing Rural OCP, and its goals and policies regarding rural residential

development, and provide us wíth your thoughts on how these policies relale to the goals,

ì !l

ti ilC l,É.?

b.;

doÇoo

L

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oÊNcuo.

co

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MuNrcrPALrrtES;SM¡THEFS FoRT ST JAME5

VANoERHooF FMSER L}.KE

HÕusroN TEiKV/a

BURNS LAKE GfuNIsLE

ELECToRAL AREAS:A SI/ITHERS RutuL3 BúRr¡s LaKE RuruLC - FoRt sT JAi4ES RUMLD _ F&SER iKE RUML

E - rlorsa LlKlF+Àfcors LÀKE

F VANÞERHOÔF RUMLG HousroH RuüL

_ëÊ "åöi5E<r.s ú

6

å$.

INQUWWW RDBN BC.CA

PH: 250-692-3 195FX: 250-692-3305TF: AOO-32O-3339

of 175

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Agenda Item # 11.7

RDBN SMITHERS TELKWA RURAL OCP

Page 172 of 175

3

issues, interests and concerns of the Town of Smithers. Specifically, any comment on how thepolicies can be amended to better su¡t you needs would be appreciated.

Boundary Expansions

Section 5.1 of the Town of Smithers OCP notes that boundary expansions may be needed inthe future as the economy of Smithers continues to diversify. Policy 7 in Sectiôn 5.3.2 says:

'Town boundary expansion considerations must include a thorough assessmentof lhe development capacity within the Town boundaries, cost feasibility, andestablished need for additional land to meet the needs of the community. Prior toconsidering municipal boundary expansions, the Town shall undertake a studythat addresses the implications for land use, seruicing, fiscal and municipaltaxation, and governance issues. The Town will conduct consultation withaffected local governments, residents and business."

ln the absence of the comprehensive study identified in Section 5.3.2 above, any informationthe Town of Smithers can provide regarding the areas of the RDBN that should be specificallymanaged to accommodate future long term boundary expansions would be appreciated. Forexample in these areas it may be appropriate to limit subdivision or restrict land use which mayconflict with or complicate urban density development in the future.

Protection of Rural and Urban Gharacter

Policy 3, Section 9.2.4 of the Town of Smithers OCP says:

"Encourage the Bulkfey-Nechako Regional District to maintain the rural andagricultural zoning in the areas adjacent to the Town's boundary."

This policy statement is somewhat unclear in intent and its application may be overly broad if itis literally interpreted and applied. Part of the ¡ssue may be that there is no definition ordiscussion regarding what constitutes "rural zoning". We would like some information on howthe Town would like this policy considered as it applies to our Rural ocp review.

The existing Rural OCP is specifically designed to ensure that the rural area remains rural incharacter and density, and that appropriate commercial and industrial uses are directed tolocate in the Town of Smithers. lt is expected that these policies will be further refined andstrengthened as part.of the Rural OCP review process- However, there are many instanceswhere it would be appropriate to rezone lands adjacent to the town to azone which permitsselect industrial, commercial, bare land strata, institutional, or recreation uses.

Can you please review the existing Rural OCP, and its goals and policies regarding land useand density as it relates to rural character, and uses that should not be accommodated in therural area adjacent to the Town boundaries. Specífically, any comment on how the policies canbe amended to better suit your needs would be appreciated.

ln conclusion, we are eager to work with the Town of Smithers io discuss "growih patterns anciland use policy for the lands adjacent to the Town boundaries that are consistent with the Townof Smithers growth management and sustainabílity goals." We look forward to a response tothis letter and your involvement in the process to review the rural OCP for the Smithers / Telkwaatea,

2


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Agenda ltem # 11.7

t/s

Sincerely

I

of

Cc: Stoney Stoltenberg

V ìPlF-r rning"Elâctliai Arta lssuesiAràâ A'Area A OCP '2'12 O"lP Rsì/iêv?rcìcnsu:l''iiJniN"v 'g' 2il12lell¿t tJ sRii¡"r'-r dtc

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