5 9.1 MM-MIGO-Physical Inventory Verification

Title:Organization/Area:

BUSINESS PROCESS PROCEDURE Physical Inventory VerificationInventory Management

Release: ECC6 File Name:

5.9.1 MM-MIGO-Physical Inventory Verification

Last Edited on:

22 October 2022 Version:

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Overview

Physical inventory verification is required to be done.

Business Process Description OverviewMost companies carry out physical inventory verification periodically. When a company does not have many material management items, it is better to manually create single inventory documents. From these documents, a company can physically count material to enter into the system.

Input - Required Fields Field Value / CommentsDocument Date Current date will default.

Planned Count Date Current system date will default, change ifnecessary.

Plant Key that identifies the plant for which theinventory document is being created.

Storage Location Key that identifies the Sloc for which the inventory document is being created.

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Output - Results CommentsPhysical inventory document is manually created in the system.

This is the material in stock list which will be helpful for physical verification.

Tips and Tricks

Physical verification process in BSNL requires internal approval forloss / gain of inventory for which there is no time bound. In mostinstances these are closed only during the year end. Additionally, theprocess of Goods receipt/ issues is not stopped for physicalverification. This is in conflict with the internal best practicesdefined in standard SAP process designed for Physical inventory. Inview of this, a custom development suiting to BSNL is proposed.

Steps in Inventory verification processes-

SR. Step Mode TCode Responsibility1 Inventory Report for

Physical VerificationSAP MB52 Stores

2 Organizing and Recording Physical Count

Manual N/A Stores and Finance

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3 Difference List, Recount and Approval

Manual N/A Stores and Finance

4 Posting of Physical Verification differences

SAP MIGO Stores

Procedure Steps

1.1. Access Transaction by:

Via Menus (a) Logistics > Material Management > Inventory Management > Environment > Stock > Warehouse Stock

Via Transaction Code MB52

1.2. On screen Display Warehouse stock of material, enter information in the fields as specified in the below table:

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Enter plant, storage location.

Select No zero stock lines

Select Non hierarchical presentation, layout /DEFAULT





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FieldName

Description R/O/C

User Action andValues

Comments

Material No.

Enter Material No. O Enter or Select the materials from the full down file access

If you want to have totalstock ,don’t enter the material.

CompanyCode

Enter Company code O Enter or Select the materials from the full down file access

Plant Plant number R Enter or select Plant from the pull-down file access.

Storagelocation

Storage location R Enter or select a storage location from the pull-down file access.

Specialstock

Special stock indicator

O Used if special stock is to be handled differently.

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.3. Press “Execute (F8) ”

1.4. On screen press to Display warehouse stock of material”, Save the file in desired folder & take print out

2.0 Use MIGO Screen to post the differences arisen from physical cost with Movement type 701 –for Goods receipts or 702 –for goods issue.

2.1 Goods receipts to increase the stock in system.

Access Transaction by:

Via Menus Logistics > Material Management > Inventory

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Management > Goods movement > Migo

Via Transaction Code MIGO

2.2 Select Goods receipts –Other - movement type 701, and enter the below information,

FieldName

Description R/O/C


Comments

Material No.

Enter Material No. R Enter or Select the materials of which inventory to increase.

Quantity

Enter material quantity

R Enter material quantity


Storagelocation


Cost center

Cost center for inventory verification.

R Enter the appropriate cost center.

Reason for themovement

Enter 001(wrongly placed in store)

R Enter 001

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2.3 Then finally check and post the document,

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Enter the movement type 701





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2.4 Select Goods receipts –Other - movement type 702,and enter the below information,

FieldName

Description R/O/C


Comments

Material No.

Enter Material No. R Enter or Select the materials of which inventory to increase.

Quantity

Enter material quantity

R Enter material quantity


Storagelocation


Cost center

Cost center for inventory verification.

R Enter the appropriate cost center.

Reason for themovement

Enter 002(Missing from store)003(Damaged)

R Enter 002/003

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2.5 Check and post the document.

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Enter the movement type 702

5 9.1 MM-MIGO-Physical Inventory Verification

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