1 Intensive Course Human Resources Development Management How to Write an Application Letter &...

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1 Intensive Course Intensive Course Human Resources Development Human Resources Development Management Management How to Write an Application How to Write an Application Letter Letter & & Curriculum Vitae Curriculum Vitae By Dr.Ir.J.F.X.Susanto.S.MBA.,MM Dr.Ir.J.F.X.Susanto.S.MBA.,MM

Transcript of 1 Intensive Course Human Resources Development Management How to Write an Application Letter &...

Page 1: 1 Intensive Course Human Resources Development Management How to Write an Application Letter & Curriculum Vitae Dr.Ir.J.F.X.Susanto.S.MBA.,MM By Dr.Ir.J.F.X.Susanto.S.MBA.,MM.

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Intensive CourseIntensive Course

Human Resources Development Human Resources Development ManagementManagement

How to Write an Application How to Write an Application LetterLetter

&&Curriculum VitaeCurriculum Vitae

By Dr.Ir.J.F.X.Susanto.S.MBA.,MM Dr.Ir.J.F.X.Susanto.S.MBA.,MM

Page 2: 1 Intensive Course Human Resources Development Management How to Write an Application Letter & Curriculum Vitae Dr.Ir.J.F.X.Susanto.S.MBA.,MM By Dr.Ir.J.F.X.Susanto.S.MBA.,MM.

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Mengirim Surat Lamaran Kerja

Membalas iklan lowongan kerja

Asal mengirim tanpa ada

permintaan

Atas rekomendasi / info kenalan

Melalui recruitment agency /

service

Chance 50 %

Chance 10 %

Chance 60 %

Chance 40 %

+

Page 3: 1 Intensive Course Human Resources Development Management How to Write an Application Letter & Curriculum Vitae Dr.Ir.J.F.X.Susanto.S.MBA.,MM By Dr.Ir.J.F.X.Susanto.S.MBA.,MM.

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Surat Lamaran Kerja

Jelas

Singkat padat, 1 lembar

Comprehensive, mudah dilihat, mudah dibaca dan dimengerti

Berisi info yang relevant

Page 4: 1 Intensive Course Human Resources Development Management How to Write an Application Letter & Curriculum Vitae Dr.Ir.J.F.X.Susanto.S.MBA.,MM By Dr.Ir.J.F.X.Susanto.S.MBA.,MM.

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Job Advertisement (Job Ad)

Company profile The job Location Job requirement Special skill Candidates profile Remuneration

package

Dead line Address Application letter Curriculum Vitae Copies of

certificates Candidate’s phone Confidentiality

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Body of the Application Letter

Sender address Date Addressee Salutation First paragraph Second paragraph etc. Complimentary Closing Signatory Enclosure

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Content

Source of the vacancy. Position apllied. Age, health, marital status Education Working experience Special competencies Reference Contact address Recent photograph

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Curriculum Vitae

Personal data Education Working experience

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Personal Data

Name Place & date of birth Address, home & phones Marital status Religion (irrelevant, not necessary) Suku (irrelevant, not necessary)

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Education

Qualification / degree Subject / majoring in …. Only the latest education Years studied Cumulative Point Index

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Working Experience

Most recent one Position, in the capacity of … Brief description of the job

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Others

Relevant information Hobby Membership Organizational experience Special expertise

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Sample of Application Letter (1)Johnny Burhani , S.PsiJl. H.A. Dahlan III - B112 Salemba Jakarta PusatTelp.021 3900001, HP 081777888 Jakarta, 12 September 2003 HUMAN RESOURCES MANAGERRED TOP HOTELJALAN PACENONGAN JAKARTA Dear Sir,

I should like to apply for the position of TRAINING MANAGER as informed to me being vacant in your hotel.

I am 30 years old, married with 1 child and in a very good health. I have a degree in Psychology from Muhammadiyah University, Malang (GPA 3,11).

I am familiar working with computer using MS Office software, such as Word, Excel, Power Point. I am also capable to communicate in English both spoken and written. Flexible and can adapt well to changing situations. Other qualifications of myself are shown in my Curriculum Vitae.

I have worked in the Human Resources Management area for 5 years and most of the time I was involved in the human resource development. My experience in the training institution Sinergi Dinamika Mandiri (SDM), in organizing both public training and in-house training makes my qualifications meet with our requirement.

Attached is my Curriculum Vitae for your perusal and related documents pertaining my education background and my working history.I would be pleased to have a personal interview at your earliest convenience. Please contact me on above mentioned phones. Thank you for your kind attention. Sincerely yours,   

Johnny Burhani , S.Psi

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Sample of Application Letter (2)MARIYATI ALYAH, CIVIL ENG.Jalan Tango II No. 40, Bulak Sentul, Harapan JayaBekasi, 17124 HP 081111 993 31st May 2004 HRD Manager PT. Wagner BiroGraha FerrostallJalan Mampang Prapatan 14 no. 98Jakarta Selatan Dear Sir, Re : Application for the position of Secretary to the President Director  I should like to apply for the position of Secretary to the President Director of PT. Wagner Biro as informed to me by a reliable source.

I am now 23 years old, unmarried and in a very good health. I am energetic, hardworking and have good personality.

I have a degree in Civil Engineering, graduated in November 2001. I have some years working experience as detailed in my attached CV. At present I am working for PT Argo Pantes, a large manufacturing textile company located in Wisma Argo Manunggal, Jakarta, while the factories are in Bekasi and Tanggerang. My main job is to assist a senior expatriate in preparing and implementing a management tool called TPJ (TRANSFORMATION AND PROTECTING JOBS). I am as well working as his Executive Secretary covering the administrative works such as filling, preparing progress report, preparing training material, and also delivering training for factory workers, etc.

Previously I worked for PT Posmi Steel Indonesia (formerly PT. Marubeni Steel Processing Indonesia) a large Japanese manufacturing steel company, located in Cibitung, Bekasi. My main job was to assist QMR (Quality Management Representative) in preparing and implementing ISO 9001:2000. I was as well working as his Secretary and Document Controller. Before that I worked for PT Sunrise Bumi Textiles (Birla Group) a large Indian manufacturing textile company, located in Bekasi. My jobs were to assist the implementation of WCM (World Class Manufacturing), a management tool that was developed for all the companies of Birla group.

Above mentioned working experience makes me confident to take the Secretary position which is being vacant in your organization. Despite of my educational background in Civil Engineering I like doing secretarial and administrative jobs.

I m looking forward to your immediate response and for personal interview at your earliest convenience.  Yours faithfully,  

MARIYATI ALYAH, CIVIL ENG.

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Sample of Application Letter (3)

Page 15: 1 Intensive Course Human Resources Development Management How to Write an Application Letter & Curriculum Vitae Dr.Ir.J.F.X.Susanto.S.MBA.,MM By Dr.Ir.J.F.X.Susanto.S.MBA.,MM.

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Sample of Curriculum Vitae - 1

CURRICULUM VITAEA. Personal data  

1 Name : ASFAR ARIEF MBA

 

2 Sex / gender : Male

 

3 Place & date of

birth

: Padang, 20 November 1944

 

4 Marital Status : Married, with 3 grown up children.

5 Home address in

Jakarta

: Jalan H. Murtadho VIII/B45 Salemba, Jakarta

10440,

Phone : 021 3906532, HP 0817 923 11886 Home address in

Malang

: Jalan Digul 43, Perumahan Srikandi Malang

65123,

Phone : 0341 492224 7 Education : 1968 - BA degree English Depart. from IKIP

Padang

1991 - MBA degree from PPMTT Malang

 

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Sample of Curriculum Vitae - 2

       Personnel Management Course 1973

Minaut Indonesia (Problem Solving & Decision Making) 1975

       Industrial Relations & Family Planning Motivator Course 1980

       Structured Analysis and Systems Specification Workshop 1981

       Orientation Program on Labor Relations for Company Representatives 1983

       Labor Education Instructors Course 1983

       P4 & HIP Course 1985

       HAY Wage and Salary Administration Course 1986

       Interaction Management Course 1987

       Decision Making Processes Workshop 1987

       Effective Report Writing Workshop 1987

       Recruitment Course - Selecting & Placing the Most Capable & Qualified Personnel

1987

       Computer Course (123 & WS) 1989

       Inter Company Training Unit Workshop 1989

       Twenty One Ways to Enhance Professionalism of Personnel Manager Seminar

1990

       How to Make Legal Documents Course 1992

       Income Tax Seminar 1995

       ISO 9000 1995

       Interview Technique using Competency Based Model workshop 1996

       Train the Trainer course 1996

       First Aid & CPR course 1997

       Seminar on Manpower Law No 25/1997 1997

       Cross Cultural Training 1997

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Sample of Curriculum Vitae - 3

B.     Working experiences (achievements and responsibilities). 

September 2003 – February 2004         Executive Assistant at TPJ Project of PT Argo Pantes, a textile company producing cotton yarns with 1,300

employees within Argo Manunggal Group.         Temporary employment to assist an expatriate senior executive in developing a management tool

designed as Transformation & Protecting Jobs (TPJ). This is a management tool aimed to transform the company to world class level in order to be able competing in the global market, and protecting jobs of the employees.

         Heavily involved in preparing training material, translation, coordinate and deliver training.         Contract completion.  April 2003 – August 2003       HR Adviser of PT Sunrise Bumi Textile, a big textile company, producing fiber and polyester yarns, with

1,500 employees.       Employed under contract basis to help the Management in training and development of the employees.       Develop HR Policy and Procedure and improve the Organization Plan & Development function.       Conduct in-house training in Leadership, Supervisory Management, Interview Technique, Salary &

Compensation System etc.       Assist in developing HR Procedures for ISO 9001:2000.       Contract completion. May 2001 – Nov. 2002        HRD Manager of PT GATRA MAPAN, a big local company, manufacturing various types of entertainment

furniture with 1,700 workers in Malang, East Java.        Employed under contract basis, reporting to the Managing Director, initially assigned to develop staff

classification and job grading, salary structure and organizing training and development of the employees, especially supervisory and managerial staff.

       Delivering training in Supervisory Management and HRD Management.       Then assigned to be in charged for overall functions of Human Resources Development Department.

• Contract completion.

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Sample of Curriculum Vitae - 4

Nov. 2000 – Apr. 2001

       Human Resources Manager PT ASIA MAS, a manufacturing furniture company, made of teak wood, with

2,400 employees, 100% for export market.

       Employed under contract basis, reporting to the expatriate President Director, assigned to develop HR

Policy & Practice in order to utilize effectively the HR functions which were for so long have not been

properly managed.

       Delivering training for Supervisory and Managerial staff.

       Contract completion.

 July 2000 – Oct. 2000

       Human Resources Director of RADISSON Bali Hotel, a four star chained hotel in Bali.

       I was employed under contract basis after I delivered a seminar titled “Industrial Relations in Indonesia,

an Effective Guide for Expatriate Executives” in Bali where the General Manager of the hotel attended.

       My main assignment was to train the HR staff and recover the relationship with the Union leaders and

establish effective communication in industrial relations aspects. Prior to my contract employment at this

hotel, the HR Manager was stepped down by the Union and employees.

       Also develop HR Management System and Procedures.

       Contract completion.

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Sample of Curriculum Vitae – 5 July 1996 – Nov. 1999

       The Community & Human Resources Manager of PT EDISON MISSION OPERATION AND MAINTENANCE

INDONESIA in Paiton, East Java, a subsidiary company of Edison International, USA. The company has a contract

of thirty years with the consortium owner to manage, operate and maintain a coal fired power station with a

capacity of 1,230 MW located in Paiton, East Java.

       Reporting to the Plant Director, responsible in the areas of community relations and all aspects in the human

resources areas.

       Developing human resources administration and policies.

       Writing the Employee Handbook (Company Policy Manual) and Safety Handbook.

       Recruiting of employees based on approved manning schedule.

       Responsible to create and maintain harmonious and well balanced industrial relations.

       Supervising the training and development of personnel.

       Promote and develop health and safety program in the organization.

       Advise the Management on formalities procedures for expatriate staff.

       Responsible to control the cleaning and maintenance of the employees housing complex.

       Before commencing working at site, I was sent to Australia together with other Managers to attend

Management seminar and workshop for a month.

       This company is employing 220 local staff and 20 expatriate staff.

       Assigned as the Project Manager for the implementation of software Concept for Human Resources

Management Information System (HRMIS).

       As per the company policy, due to retire after 55 years old.

 

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Sample of Curriculum Vitae - 6

Dec. 1991 - Nov. 1995

       Personnel & General Affairs Manager of PT ETERNIT GRESIK in Gresik, a building material manufacturing

company, producing fiber cement building materials (PMA-Belgium), reporting to the President Director. Recruited

by ERGON ZANDERS, an Executive Search Consultant in Singapore.

       Reporting to the President Director, responsible to overall human resource administration, recruitment, salary

administration, industrial relations, training and development, legal and licenses process, work permits and

immigration formalities.

       Fully involved in the job analysis and job evaluation using Watson Wyatt point system.

       Assigned as the Corporate Secretary, responsible to arrange the meetings of the Shareholders and meetings

of the Board of Commissioners. Taking minutes of those meetings and legalizing them accordingly at the

appointed notary public. The company employed 600 employees.

       Supervising factory compound security and company clinic staff.

       Resigned on own request.

Page 21: 1 Intensive Course Human Resources Development Management How to Write an Application Letter & Curriculum Vitae Dr.Ir.J.F.X.Susanto.S.MBA.,MM By Dr.Ir.J.F.X.Susanto.S.MBA.,MM.

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Sample of Curriculum Vitae - 7

Oct. 1986 - Feb. 1988

       Personnel Manager of BP PETROLEUM DEVELOPMENT OF INDONESIA Ltd. (oil company) in Jakarta.

       Reporting to the Vice President of Administration & Personnel, responsible to the salary & fringe benefits

administration, recruitment, industrial relations, staff training, employees services and expatriate formalities.

       The chairman of the KORPRI sub unit BPPDI, a functional position in the oil company being an oil contractor

to PERTAMINA.

       A board member of Oil & Gas Training Committee (IWPL MIGAS).

       Due to company unsuccessful exploration at the oil field concession areas, decided to resign from the

employment on mutual agreement subsequent to the retrenchment of about 72 local and expatriate staff.

 

Oct. 1982 - Feb. 1986

       Industrial Relations Manager of PT BASF INDONESIA in Jakarta, an audio and video cassettes manufacturing

company.

       Reporting to the Personnel & Administration Director, responsible to maintain good relationship between the

Management and the factory workers.

       Responsible and fully involved to handle the collective bargaining and labor disputes with the Labor Union

of the company.

       Maintaining the employees discipline in order to keep up the possible highest level of productivity and cost

effectiveness.

       Develop the Collective Labor Agreement through effective negotiation with the Labor Union.

       Representing the Management in the local industrial community meetings and in establishing HPPPI (The

Industrial Personnel Managers Association) of Jakarta Barat.

       In charge of the factory security and compound maintenance.

Resigned on own request.

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Sample of Curriculum Vitae - 8Apr. 1979 - Sep. 1982

       Personnel Manager of PT HM SAMPOERNA in Surabaya, a large kretek (clove) cigarettes in Surabaya.

       Reporting to the Managing Director, accountable to improve the personnel policy for three factories located

in Surabaya, Malang and Denpasar, Bali.

       Recruiting of around 4,000 new workers and administering their daily and piece rate wages.

       Assigned to government relations duties.

       Maintaining effective communication and conducting negotiation with labor Union committees in order to

facilitate the enforcement of work discipline (quality of the cigarettes and productivity of the workers would very

much depend on the workers discipline and work ethic).

       Responsible to employees services such as medical / clinic facility, safety and compound maintenance and

protection.

       Resigned on own request.

 

Sep. 1971 - Jan. 1979

       Personnel & Administration Supervisor of PT McDERMOTT INDONESIA in Jakarta, an offshore and marine

construction company.

       Reporting to the expatriate Area Manager, accountable to administer the support services to all the marine

equipment (such as derrick barges, lay barges, supply boats, tug boats and crew boats) working offshore and

manning them with the required offshore personnel.

       Responsible to coordinate day to day activities, such as operational petty cash, the movement of personnel

from and to the job site, formalities processing (work permit, visa extension, stay permit). Coordinate the

procurement of food supplies, spare parts, diesel fuel etc.

       This was a construction company, therefore a lot of pressure and problems occurred from time to time. I

gained very valuable working experience with this company during my early career in the Human Resources

Management.

       Big success in keeping conductive working relationship on the marine equipment. Achieved zero conflict to

ensure smooth operation of the company.

       Resigned on own request for more prospective career.

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Sample of Curriculum Vitae - 9B.  Hobbies

         Sports : jogging, tennis and martial art (Karate)

         Reading and writing

         Seeing the movies and traveling

 

E. Other qualification

       Broad knowledge and experience in handling labor disputes.

       Broad knowledge in developing Company’s Policy Manual (Employee Handbook).

       Broad knowledge in wage and salary administration system.

       Good knowledge in the Human Resources Management Information System.

       Good knowledge in ISO 9001:2000.

       Broad knowledge in TQM (Total Quality Management).

       Familiar with governmental formalities, such as BKPM, Manpower, Immigration, taxation, and custom

regulations.

       Familiar in developing company business plan.

       Having teaching experience in the Management schools.

       Frequently being resource person in seminars and national symposium.

       Familiar working with computer using MS Office (Microsoft Word, Excel, PowerPoint, MS Project, Access,

Publisher).

       Good presentation and communication skill.

       Self starter and can work independently.

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Selamat Melamar

&

Semoga Berhasil