Post on 12-Jan-2023
Final copy – October 2020
INTER-AGENCY SHELTER SECTOR COORDINATION
WORKING GROUP
Rehabilitation & Minor Repairs Standard Operating Procedures
The document provides the standard operating procedure for the implementation of the Rehabilitation & Minor Repairs interventions in the context of Beirut Port Blast Emergency Response intervention. It was developed by a Temporary Technical Committee co-led by Save the Children, NRC, and UNHCR
with contributions from Medair, PU-AMI, Caritas, and LebRelief and from the Beirut Blast Housing, Land, and Property TTC co-led by NRC and UN HABITAT.
Final copy – October 2020
Contents
1 Introduction ...................................................................................................................................... 4
Article I. Definition ............................................................................................................................... 4
Section 1.01 Minor Repairs ........................................................................................................... 4
Section 1.02 Rehabilitation ........................................................................................................... 5
Article II. Objectives ............................................................................................................................. 5
Section 2.01 Minor Repairs ........................................................................................................... 5
Section 2.02 Rehabilitation ........................................................................................................... 6
Article III. Scope of Work ................................................................................................................... 7
Section 3.01 Minor Repairs ........................................................................................................... 7
Section 3.02 Rehabilitation ........................................................................................................... 7
Article IV. Phases of Levels 1 & 2 Shelter Assistance ..................................................................... 10
Article V. Phase 1: Shelter Cash .................................................................................................... 10
Section 5.01 Selection Criteria for Phase 1 ............................................................................... 10
Article VI. Phase 2 for Minor Repairs & Rehabilitation .................................................................... 11
Section 6.01 Phase 2 Implementation Modalities ..................................................................... 12
Article VII. Minor Repairs & Rehabilitation Steps.............................................................................. 14
Section 7.01 Rapid Market Survey .............................................................................................. 14
Section 7.02 Coordination with Third Parties ........................................................................... 14
Section 7.03 Implementation....................................................................................................... 14
✓ At Neighbourhood Level ..................................................................................................... 14
✓ At Household Level ............................................................................................................. 15
Section 7.04 Assistance Delivery ............................................................................................... 16
Section 7.05 Monitoring ............................................................................................................... 17
Section 7.06 Reporting ................................................................................................................ 17
Article VIII. Quality Control ................................................................................................................. 17
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Article IX. Key Considerations ......................................................................................................... 18
Article X. Building Back Better and Common Areas Buildings ....................................................... 19
Article XI. ANNEX A – MINOR REPAIR/ REHABILITATION PHASE 1 TARGETING .................... 21
Article XII. ANNEX B – MINOR REPAIR/ REHABILITAITON PHASE 1 PRIORITISATION (based
on MSNA) 22
Article XIII. Annex C – Minor Repair/ Rehabilitation Phase 1 Validation ........................................... 23
Article XIV. Annex D Standards for Minor Repair Phase 2 and Rehabilitation .............................. 25
Article XV. ANNEX E: DUE DILIGENCE CHECKLIST ..................................................................... 28
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1 Introduction
On 04 August 2020, an explosion at the Port of Beirut took place which resulted in massive losses in
human lives, damages to property and infrastructure, bodily injuries, and losses in the means of
livelihood, among many others. In terms of shelter damages, OCHA reports that the incident has left
72,265 apartments and 120 schools structurally damaged and 20 primary healthcare centres and six
hospitals partially or fully inoperable. This is in addition to damages to public facilities, infrastructure,
and property which are yet unaccounted for.
The aftermath of the blast was Level 1 – light – damage to 29,771 apartments, Level 2 – moderate –
damage to 17,100 apartments, and Level 3 – severe – damage to 1,144 apartments. Furthermore, the
blast afflicted 9,700 buildings within the immediate 3-kilometre radius with the impact extending as far
as 20 kilometres away. The latter include damages to common areas such as façades, hallways,
entrances, elevators, parking lots, electricity connections, shared WASH facilities including water and
sewage networks, windows and doors, walls, and fences. In addition, other facilities shared by
buildings and neighbourhoods were affected including roads, pavements, sewage networks, water
networks, electricity networks, and solid waste bins. This comes at a time when the country is facing a
financial crisis and an economic collapse and also combating the spread of COVID-19.
On 14 August, OCHA released a Flash Appeal to support in the Beirut Port Blast emergency
response amongst which $179,100,000 were requested for the Shelter sector which, if and when
granted, will support the beneficiaries via various shelter interventions including immediate emergency
weatherproofing assistance, minor repairs (this note), rehabilitation, common area rehabilitation, and
cash for rent. The document herein seeks to outline the standard operating procedures shelter actors
will follow collectively in carrying out minor repairs and rehabilitation works to ensure consistency and
coherence, including housing, land and property rights considerations, in particular regarding due
diligence processes within the shelter intervention.
Article I. Definition
Section 1.01 Minor Repairs
Minor Repairs is a shelter intervention that targets shelters inhabited by households meeting certain
eligibility criteria with ‘light’ shelter repair works to return their condition to minimum shelter standards
and therefore habitable. Ultimately, the purpose of the intervention is to build shelters back better to
meet their former safety and security, protection from the elements, privacy and dignity, and WASH
facilities standards.
The intervention is considered Minor Repair if it meets two eligibility criteria as follows:
- Nature of Repair Works: Minor Repair works are restricted to minimal shelter
interventions that would ensure that the shelter is habitable with an aim of Building Back
Better to attain the shelter’s standard existing prior to the blast (Annex C).
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- Value of Repair Works: An important distinction between Minor Repairs and other shelter
interventions is the value thereof which in the current context is a Bill of quantity of
$1,5001 or less.
Section 1.02 Rehabilitation
The rehabilitation of damaged residential properties to habitable standards can be achieved with a set of
determined interventions based on the level of destruction impacting the buildings in the affected areas. As
opposed to the Minor Repairs where a limited number of components are repaired back to standard,
rehabilitation is when a wider range of components in the property require rehabilitation to mainstream
habitable standards. This guideline covers both moderate to severe damage, excluding structural damages.
The modality requires an intensive approach of due diligence and require a BOQ ranging from USD 1,500 up
to USD 4,500 per property to build back better and incorporate renovation beyond the habitable standards.
An intervention is considered rehabilitation when the following criteria are met:
- Nature of works: the shelter sustained moderate or severe levels of damage and requires
considerable resources to return its condition to pre-blast condition and better and also to improve
the condition of its facilities to standard. The works might include a wide range of interventions
including blockworks, plastering, replacement or repair of windows and doors, replacement or
repair of facilities including electrical works and WASH, tiling, painting, and weatherproofing.
- Value of Repair Works: the cost of works ranges from USD 1,500 to USD 4,500 (as an average of
4,500 $).
Article II. Objectives
Section 2.01 Minor Repairs
The objective of the Minor Repairs intervention is to avail households residing in shelters affected by
the Beirut Port Blast and sustaining levels 1 or 2 damages with access to shelter solutions in the
short-term via a multitude of modalities to ensure that the most vulnerable households shelter needs
are met within a limited timeframe all the while preserving their freedom of choice and sense of
dignity. By the end of the intervention, beneficiaries will attain access to safety and security, protection
from the elements, privacy and dignity, and WASH as it will respond to their immediate shelter needs.
The intervention aims at achieving the following outcomes:
- Shelters sustaining Level 1 or 2 damages are repaired and habitable
- Households who once occupied shelters affected by the blast have access to shelter
whether that be via temporary relocation or repair to their residences.
- Owners renting their property and rely thereon for their livelihood yet are unable to carry
out the repair works themselves regain their source of livelihood (from rent)
1 Face value reflecting a ceiling of USD 1500 represent fresh US Dollars amount.
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- Users of the property undergoing the intervention maintain their HLP rights regardless of
their tenure type, and have access to the relevant assistance/ referral if needed.
Even though the Beirut Blast shelter response aims primarily at returning the housing market in the
vulnerable communities to pre-blast levels, regain access for socio-economically vulnerable persons
affected by the blast to their places of residence, return the source of livelihood to socio-economically
vulnerable owners, and inject resources into the local economy, it also aims at safeguarding
households HLP rights indirectly via specialized counselling from HLP service providers and
facilitation of agreements formalization and amendment which while not carried out directly by shelter
actors, is referred thereby nevertheless. Tenure security is among the objectives of the response,
which is manifested, where possible, via rent freeze arrangements between tenants and landlords,
prevention of evictions, resolution of disputes arising from reconstruction liability, and facilitation of
formalization of housing arrangements for households.
Section 2.02 Rehabilitation
The Rehabilitation of affected shelters targets shelters sustaining level 2 or 3 non-structural damages and aims
to rehabilitate them to standard condition and optimize affected households’ access to safety and security,
protection against external elements, accessibility to and within the property, and security of tenure.
The outcome of the intervention includes the following:
- Restoration and retention of the housing stock in the blast zone to allow for the return of the
displaced families to their properties,
- Improvement to the overall street and home safety in the affected neighbourhoods,
- Restoration of previously unoccupied properties due to insufficiency of standards and re-
introduction thereof into the market to increase the stock of affordable and secure housing.
- Protection of the HLP rights of individuals and households residing in the affected neighbourhoods,
regardless of their tenure type.
Key considerations that will be upheld throughout implementation include the following:
1. People-centred approach within the realm of the do no harm principle: All works must take into account the
preferences of residents with regards to location of facilities (e.g. outside toilet or kitchen), the layout of living
and sleeping spaces, and preferred materials. However, interventions must ensure that the rights of all residents
to perform household activities with dignity are respected.
2. Inclusion pf PwSN: Adaptations must be performed as required to allow for the dignified access to the shelter
and use of its facilities for persons with limited mobility.
3. Health and safety: Although asbestos is widely used and preferred by many beneficiaries for its insulating
qualities, exposure to asbestos has devastating impact on health. Given the high risk of future damage,
humanitarian interventions must aim to minimize the use of and exposure to asbestos. Asbestos sheets should
not be used to repair or replace roofs. Handling asbestos without protective measures is harmful to health and
– all dismantling and disposal of asbestos should be done by trained personnel, and not the beneficiaries.
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4. Structural works: This guidance only applies to buildings which are structurally sound and do not require major
structural works such as foundations, additional floors, or building extensions.
5. HLP mainstreaming: The housing, land and property issues faced in the affected neighbourhoods must be
taken into consideration when works are carried out. The intervention should contribute to mitigate a future
eviction, further displacement, or the prevention of an occupant to maintain and protect their HLP rights. The
intervention should not exacerbate pre-existing disputes or lead to the creation of new disputes between
landlords and occupants. For this purpose, HLP due diligence activities should be carried out, through the
verification of the property ownership and usage rights prior to the implementation of the shelter intervention,
in order to protect owners and tenants as well as organizations implementing shelter activities by ensuring that
beneficiaries are in lawful possession of the property and provide their consent to minor repairs and
rehabilitation activities and thus to avoid later disputes or issues of liability for owners, tenants and third parties.
Article III. Scope of Work
Section 3.01 Minor Repairs
Since Minor Repair works are minimal shelter interventions to ensure habitability, the scope of repair
work would be limited to:
a) Carpentry, or Aluminium or Steel work – repair, or complete replacement, of doors, windows
and frames, including glass.
b) Concrete and block work – for minor filling and making good, but not structural repair.
c) Electrical work – replace lights, sockets, toilet fan, circuit breakers and associated wiring to
restore access to public supply.
d) Sanitary and plumbing works – replacement of WC, basin, kitchen sink, water tanks, taps and
associated pipe work, to restore basic access to facilities.
e) Plastering – including around windows and doors and to cover exposed reinforcement.
f) Tiling – floor and wall tiles in kitchens and bathrooms.
Not all these items would necessarily be done in any one intervention and may be prioritized in
accordance with the sequence indicated above.
The diagram below gives an overview of the process of minor repairs in the context of the overall
rehabilitation phase and described in the sections below.
Section 3.02 Rehabilitation
Rehabilitation of Residential Buildings encompass a more extensive range of works than that of Minor Repairs
and includes:
a) Carpentry, glass, Aluminium or Steel work: repair, or complete replacement, of doors, windows and
frames, including glass. Including both internal and external doors and windows as well as bathroom
doors.
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b) Concrete and blockwork: for major wall filling and introduction of non-load-bearing elements (internal
and external walls) or minor-load-bearing elements (window and door lintels), excluding structural
repair.
c) Electrical work: replace lights, sockets, toilet fan, circuit breakers and associated wiring to restore
access to public supply.
d) Sanitary and plumbing work: replacement of WC, basin, kitchen sink, water tanks, taps and associated
pipe work, to restore basic access to facilities.
e) Plastering work in case of minor cracks, requiring the rubbing, repairing and reinforcing of steel
reinforcement in limited areas of slabs, columns and beams and their subsequent insulation with epoxy
prior to plastering.
f) Tiling: floor and wall tiles in kitchens and bathrooms.
g) Safe dismantling and disposal of temporary roof and wall structures such as zinc and asbestos and their
replacement with sandwich panels and bitumen sheets (Onduline).
h) Introduction of accessibility elements such as ramps, redesigning of toilet layouts, and railing.
i) Replacement or installation of safety elements such as staircase rails, balcony windows/doors steel
defences.
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Level 1 – Light
Damage
Level 2 - Moderate
Level 3 -
Structural
Targeting
MSNA
Minor repair/
rehabilitaiton
Phase 1
Assessment
Unified
Technical
Assessment
& BOQ
Minor repair Phase 2
Monitoring
Structural Rehabilitation
Monitoring
Rehabilitation
Assistance Assistance
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Article IV. Phases of Levels 1 & 2 Shelter Assistance
Shelter Assistance can be divided into two phases: Phase 1 and Phase 2.
Article V. Phase 1: Shelter Cash
Minor repair/ rehabilitation phase 1 is a non-conditional cash transfer of $600 per shelter. Receipt of
minor repair/ rehabilitation phase 1 does not exclude HHs from receipt of other forms of shelter
assistance. This shall be a one-time cash payment up to $600 per shelter. Minor repair/ rehabilitation
phase 1 shall be through ‘shelter cash’ provided to HHs to contribute toward immediate housing
repairs (specifically window and entrance door repair or replacement & glass replacement). Minor
repair/ rehabilitation phase 1 provides an injection of capital to households to permit access to the
housing market by facilitating procurement of materials and labour for repair works and also to
liquidity to respond to immediate shelter needs.
Section 5.01 Selection Criteria for Phase 1
Targeting for assistance and eligibility for minor repair/ rehabilitation phase 1 will be based on the Multi-
Sectoral Needs Assessment (MSNA) database and will use four criteria including Geographic Poverty
Index, damage level, residence type (owned versus rented), and socio-economic situation.
Targeting is undertaken to determine that the:
- apartment/ unit in which the HH resides has level 1 or level 2 damage - household is responsible for undertaking repairs - household has a level of socioeconomic vulnerability
The information used to inform the above is:
- geographic poverty index filter - multisectoral needs assessment (LRC, IA IM, UNHCR shelter, shelter sector partners) - phone validation (where required)
• Automatic Inclusion: Households are automatically included for minor repair/ rehabilitation (phase 1) assistance (i.e. shelter cash) if they reside within geographic locations categorized as ‘all or majority poor’ and have experiencing either level 1 or level 2 damage.
Minor Repair/ Rehabilitation
Phase 1
Minor Repair Phase 2
Rehabilitation Phase 2
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• Automatic Exclusion: Households are automatically excluded from minor repair/ rehabilitation (phase 1) assistance (i.e. shelter cash) if they have experienced level 0 (no damage) or level 3 (severe damage). With the latter the case may be referred to cash for rent.
• Validation: Households require validation (via phone) if they reside within geographic locations categorised as ‘no poor through half half’ and if they have experienced level 1 or 2 damages. The purpose of the validation is to determine that the HH is responsible for repairs and that they do not have the means to undertake.
• Sequence of Assistance: HHs may be directly targeted with minor repair phase 2 works without having been targeted with minor repair phase 1.
Prioritisation: Depending on the capacity of the actor intervening in the specified shelter sector
allocated area of intervention, prioritization criteria may be applied to ensure that the most protection/
health vulnerable are targeted first. Refer to Annex A, B and C for details of shelter targeting,
prioritization and validation.
Article VI. Phase 2 for Minor Repairs & Rehabilitation
The intervention will be implemented via four modalities including the property owner-led approach,
tenant-led approach, contractor-led approach, and direct implementation (agency-led) as outlined
below. The cost for each modality of intervention will be based on the same unit cost issued after a
market assessment. Those will include the cost of material and the manpower.
Damage level 1 – light
Level 1 presents minor damages to property, any level of building damage such as broken glass, broken
doors, locks, collapse of false ceiling. There are no structural damages in this level. The shelter remains
habitable by the family with no or minor compromises on safety, security and access to services,
including water, sanitation and electricity.
Damage level 2 – moderate
Level 2 presents moderate damages to property, obviously of quantity more than Level 1, but again
with no structural damage. In this level the household is either not habitable and/or habitable with safety
and security of the premises significantly compromised. Services including water, sanitation and
electricity are not or may be only partly accessible.
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Minor repair phase 2 will address the most inadequate living conditions and will focus on the provision
of adequate protection from cold and wet weather, improvement of tenants’ privacy, hygiene, and
security, and provision of access to WASH facilities and electricity.
In terms of damages, 63 per cent of the affected households sustained damage to external doors, 52
per cent experienced shattered glass of windows and/or doors, and 23 per cent of households
reported damage to key structural components, such as columns (13 per cent) and beams (10 per
cent) (OCHA, 2020). In view of the damages resulting from the blast, the ceiling for minor repair
phase 2 assistance is $1,500, whereby any intervention that costs beyond that ceiling up to an
average of $4,500 would be considered as Rehabilitation.
Minor Repairs and Rehabilitation could be conducted in residential and non-residential buildings and
include the provision of materials, based on sector-wide unified technical assessment and bill of
quantities that includes re-establishment of window frames, glass installation, door frames, door
installation, installation of temporary partitions, fixing of false ceilings, and plumbing/electrical works
and connection to electric grid.
Section 6.01 Phase 2 Implementation Modalities
The intervention will be implemented via four modalities including the property owner-led approach,
tenant-led approach, contractor-led approach, and Direct Implementation (agency-led) as outlined
below.
• Owner-led Approach
The owner is in charge of the implementation of the works agreed with the partner and the tenant and
will implement the works by himself or hire a contractor to do so. The payment modality is via bank
cards or cheques and in multiple instalments which usually are two in total.
• Tenant-led Approach
In this approach, the tenant will be in charge of implementing the works agreed with the owner and
the partner agency and will receive the payments for repair works which will be via bank cards or
cheques or any other modality the partner chooses and offers the best value for money.
Is the shelter affected by the blast?
Is the HH socio-economically vulnerable?
Is it possible to get the owner’s approval for repair/rehabiitation
works?
level of damage
HH Selected for Rehabilitation
programme up to 4500 $ BoQ
(average)
HH selected for Minor Repair
Programme up to 1500 $ BoQ
Level 2
Level 1
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Both modalities including owner-led and tenant-led offer tenants or owners with a source of livelihood
which are much needed in the disaster-stricken city. Furthermore, the selection of modality will have
to be carefully done based on a clear explanation of the payment methods and the value that is
ultimately delivered to the beneficiaries.
For both modalities mentioned above:
• Those modalities present the advantage to inject cash directly to the tenant or the owner who
might be both suffering in term of livelihood, but it needs to be carefully discussed with all partners
and planned carefully.
• Modalities involving cash transfers must adhere to the Cash TTC guidelines on the currency of
transfer and the modality thereof. In the context of the Rehabilitation and Minor Repairs of
Shelters in the Beirut Port Blast, the currency of transfer is US Dollars.
• Contractor-led Approach
This approach would allow the partner the opportunity to control the quality and pace of implementation and
also grant tenants the opportunity to repair their residence in case the property owner is not willing to and they
have no means or capacity to do so either. The contractor-led approach allows both owner and tenant an
opportunity to repair the shelter in case of the lack of resources, willingness, or capacities to undertake repair
works in any scenario.
In case of contractor led rehabilitation, the following will be recommended:
• Select supplier(s) responsible of all the scope of work (electricity, plumbing, metallic work,
aluminium work…);
• Having several contractors validated or 1 supplier with capacity to have several teams working
together;
• Present the work to be implemented in each shelter and agree with the tenant and owner on the
technical specification of items to be used (ex. considering heritage).
• Direct Implementation (Agency-led):
Agencies can also support the implementation of rehabilitation and minor repairs works through direct
procurement of materials (wood, aluminium, glass, cement, plumbing tools, electricity kits, etc.) and provide
the repairs through a recruited team of technicians, skilled and unskilled labour. The team responsible for
repairs processes the works in equipped workshops administrated by the agency and is responsible for the
transportation and installation of the items into the damaged properties.
• Key Considerations:
While Minor Repairs Phase 2 encompass a scope of works that do not require substantial engineering or
resources capacities, all of the above modalities are advisable based on the policies and capacities of the
shelter agencies. However, given that Rehabilitation entails a more significant liability in terms of the safety of
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the building elements, it is advisable that the works are led through contractors with proven capacity to
implement the works up to standards.
Article VII. Minor Repairs & Rehabilitation Steps
Section 7.01 Rapid Market Survey Actors/partners conduct a market survey to determine the availability of construction materials
and their average prices in the market, locate the suppliers, and share the map of suppliers
with the beneficiaries of Phase 1 of the response and for shelters where a tenant or owner-led
approaches are adopted.
Section 7.02 Coordination with Third Parties Prior to carrying out any implementation work, coordination with relevant authorities is
paramount to a successful implementation practice. In view of the complexity of the Beirut Port
Blast situation, multiple actors are involved and include, but not limited to, the following actors:
- Municipalities
- Lebanese security forces including Lebanese Armed Forces and Military Intelligence
- Ministries including Ministry of the Interior and Municipalities, Ministry of Culture, Ministry of
Defence, Ministry of Social Affairs, and Ministry of Public Works.
- Inter-Agency Coordination Unit
- UN agencies, INGOs, national NGOs involved in the Emergency Response
May it be noted that the coordination process is multifaceted and doesn’t exclude any of the above-
mentioned actors whereas coordination must take place with all those actors simultaneously.
Section 7.03 Implementation
a) Analysis of LRC Data, or MSNA: Actors analyse the MSNA to understand the needs within
their zones and prioritize zones or neighbourhoods within their zones for assistance.
b) Identification & Assessment Approach: Partners decide on the approach to undertake in
carrying out assessments and may use one or many of the following means or any other
mean that is deemed suitable to identify the most vulnerable shelters.
i. Shelters surveyed by LRC via MSNA
ii. Visual identification of buildings most affected by the blast
iii. Door-to-door assessment of households in a neighbourhood
iv. Referrals from humanitarian actors for shelters hosting vulnerable households
b) Targeting Criteria
✓ At Neighbourhood Level
On Neighbourhood level, two aspects of vulnerability should be considered and prioritized, i.e. the
overall socio-economic vulnerability at community level (from the point of view of demining
capacity to mobilise local resources to cope with the impact of the blast); in addition to the level of
damage incurred at neighbourhood level. The overall level of vulnerability in a designated
neighbourhood dictates the level of vulnerability at household level. In other words, vulnerable
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households in middle-income neighbourhoods could be seen as generally less vulnerable than
other households in mostly poor neighbourhoods. The selection of the former family should be
evaluated in relativity to the socio-economic level of the neighbourhood, regardless of the
comparative level of vulnerability with the latter households.
The approach that is community-needs-based approach is intended to provide a clear selection
criterion at local level, thus enhancing accountability and facilitating clear communication with the
affected population.
✓ At Household Level
At household level, Shelter agencies shall prioritise, while incorporating (as mentioned above) the
overall communal vulnerabilities, the below profiles, given their limited capacity to implement works
without assistance:
1. Families displaced by the blast away from their place of residence
2. Families under the threat of eviction directly/indirectly because of the blast
3. Households with confiscated IDs and invalid residency visa
4. Households headed by an elderly individual, or restricted to elderly persons
5. Family with one or more members that have a serious medical condition
6. Families headed by Persons with Disability (PWD) or limited to PWD and caregiver
7. Victims of discrimination due to gender, status, nationality, or age
8. Households with income level or capacity significantly lower than repair or rehabilitation cost
(mostly those with level 2 and 3 damages).
9. Families hosting individuals after the explosion.
10. Female head of household.
11. Marital Status: if separated/widow OR single and above 60.
12. Occupancy: if hosted.
13. Households above 60 years old after explosion.
14. Children below 5 years old after explosion.
15. Difference in number of people: if there is an increase in the number of people hosted after
the explosion.
16. Presence of pregnant/lactating women (number of pregnant/lactating women, if women
needing maternal and child health consultations, if there is no access to enough and nutritious
food for pregnant/lactating women and children under 5, if there’s no access to milk/formula).
17. Presence of separated/unaccompanied Minors.
18. Pre-existing chronic conditions (number of household members with chronic illness).
19. Disability: If any
20. Having multiple disabilities (on any item of the Washington or having a mental/physical
disability; OR if there are more than two disabilities in the same household and there are
more than one member living in the house after the explosion, as we cannot make sure if this
is the same person or a different one).
21. Decrease of the generated income before disaster.
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22. Job loss after the disaster.
23. Household not receiving cash assistance.
24. Household not receiving shelter assistance/relocation.
25. Gender based violence case.
c) Assessments: Actors carry out an assessment of the shelters in their targeted areas, enter
the information into a database, and determine eligibility for assistance and the recommended
assistance type.
d) Due diligence activities: Due diligence is ‘’a process of research and analysis in any given
situation to avoid harm to other persons or property’’2. It helps to ensure that beneficiaries are
in lawful possession of the property object of the shelter intervention and provide their
consent. Therefore, staff conducting the shelter assessment should also carry out due
diligence activities by completion of the due diligence checklist (refer to the Annex E) prior to
the provision of the assistance. Staff should collect as many details as possible about the
property usage: if available, written documentation should be obtained. If not available, other
details can be verified with other parties such as the Land registry, a mukhtar, the municipality
and other actors.
Section 7.04 Assistance Delivery
Clearance of Beneficiaries’ List: In case the zone of intervention is shared between more than one
actor however, planned beneficiaries must be cleared first to ensure that they haven’t received similar
assistance from another party or will receive it in the near future and is something that could be done
via communication among partner agencies and the inter-agency.
Those households eligible for shelter cash are referred to the relevant assistance provider while those
eligible for minor repairs phase 2 works or rehabilitation are referred for cash transfers assistance for
owner or tenant-led modalities, to a contractor, or to staff for follow-up.
Signing of a shelter beneficiary agreement: A written lease agreement should be promoted (if not
available yet) with the direct involvement of the parties (tenants and property owners) to ensure that
the intervention preserves the HLP rights of the occupant and doesn’t lead to future disputes. (This
can be elaborated based on whether the LCRP arrangement is adopted as is or another *new* one is
customized for this response; ideally, it should have a commitment to not increase rents, to not amend
the pre-existing contractual agreement between landlord and tenant, to maintain the apartment in
good condition after the intervention is completed, to not evict without due process is followed. The
goal of the agreement is to ensure the intervention not only restores the housing unit to liveable
standards, but also to ensure that pre-blast occupants maintain their tenure security.)
Handover of Works: For owner and tenant-led modalities, actors deliver the payment instructions to
the beneficiary, provide the map of suppliers in the targeted zones, explain and hand a copy of the
BOQ with a proper explanation of works required for the shelter, and explain and sign the contract
therewith to agree on the terms of engagement including timeline, commitments, and legal framework.
In a contractor-led modality, the assessment results are handed over to the contractor to launch
implementation works while in a Direct Implementation modality, the assessment results are handed
over to technical staff for follow up.
2 Land rights and shelter. The due diligence standard, December 2013, Shelter Cluster.
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Referrals: in case HLP issues are identified (ex. disputes between tenants and owners, eviction
threats, lack of lease agreements, lack of property documentation) prior or during the assistance
delivery, cases can be referred to legal actors intervening in the affected areas in order to conduct an
assessment of the HLP situation and provide information, counselling and legal assistance tailored to
each case.
Section 7.05 Monitoring
To ensure the quality of the response, monitoring via phone will be carried out for Phase 1
beneficiaries while field monitoring will be carried out for Phase 2 assistance. This is in order to gauge
the proper implementation of the programme and ensure that the repair works are carried out
according to set quality standards, on time, and in compliance with the contract. To capture the impact
of the intervention, photographs will be taken by actors prior and after the intervention and included in
the shelter files for verification purposes.
After the completion of works, post intervention monitoring is carried out to gauge the effectiveness of
the programme in meeting beneficiaries needs and is an activity that is conducted three months after
the end of the shelter works to allow for its the impact to be exerted. Post-intervention monitoring will
include inquiry about the implications that the intervention could have had on the HLP situation of the
household. The implications to monitor include the following: a rent increase (applied or foreseen),
breach of signed agreement (if applicable), an eviction threat or an eviction notice received, arising
disputes, sale of the property without the knowledge of the tenants, property not maintained or
returned in agreed-on state, lack of access to mediation or legal assistance. It is important to institute
clear referral lines for arising disputes or HLP issues prior to starting implementation phase and then
monitoring phase, and ensure to make these lines are fully accessible to the beneficiaries (best to
refer to existing referral mechanisms within the coordination structure).
Section 7.06 Reporting
In order to avoid the duplication of assistance, report on the progress of shelter assistance to the
inter-agency and donors, and gauge progress towards set-targets, actors will report their
achievements on the Activity Info portal and to the Beirut Port Blast Coordination forum on a weekly
basis.
Article VIII. Quality Control
Technical and BoQ information from the assessments are compiled into a 123 Survey and applied on
collector app to pin down GIS location. This allows duplication verification and ranking of physical
conditions. The data is shared once per week with the Coordinator to avoid the duplication of
assistance and ensure compliance with the division of areas of coverage. Shelter Technician /
Engineer will prepare BOQ for shelter repair or rehabilitation in consultation with beneficiaries as per
technical inspection. The BoQ template includes a standard list of Shelter and WASH items that
address immediate needs and is standardized across all actors partaking in the response. In a similar
fashion, a standardized database will be used by actors to input the data to allow for a proper
comparison of data and standardization of approach to data collection.
Quality Assurance through-out the Program
1. Quality Assurance of material and workmanship
a. Phase 1: Provision of list of market assessment to the right holders will be procuring
the material or contracting a contractor and checking its quality personally. If
possible, partner is to visit the right holder a specific number of times to support the
quality assurance of materials, while considering capacity and efficiency of human
resources.
b. Phase 2: Material are to be assessed by the procurement through a check of samples
to avoid loss of money and time
Final copy – October 2020
2. Quality assurance and support during the implementation
a. Technical staff should inspect the site during the implementation process to ensure
accountable implementation of works and the quality of the works, as per the BoQ.
Your organization should conduct at least two monitoring visits, one in the middle and
one at the end of the project.
b. Ensuring that materials are stored properly and that waste is minimal
c. Ensuring that health and safety practices are being implemented and maintained, for
example CoVID 19 precautionary measures.
d. Ensuring that the works are being implemented and completed as per the agree
standards.
e. Filling all necessary technical monitoring tools (completion certificates, casting
permits, payment instalments)
f. Picture during the implementation
3. Quality assurance once the works are concluded
a. Independent review of the work should be completed by a member of the staff that
was not previously involved in the rehabilitation or repair of this exact housing unit to
insure impartiality
b. Issuance of a certificate of completion of work signed by both the partner and the
right holder
4. Program Evaluation
The following indicators can be used for the evaluation, to determine if the implementation meets the agreed objectives and standards:
• Where tenants in the shelter prior to repair or rehabilitation works and are they (still) in the shelters thereafter?
• Have rental payments changed since the repair of the shelter?
• Are the shelters as per the standards before the blast?
• Do tenants report feeling safe in the repaired or rehabilitated shelters?
Article IX. Key Considerations
Some key considerations partners must consider when carrying out Minor Repair and Rehabilitation
works include the following:
- Consultation with Stakeholders: Participatory approach is paramount and close consultation
with the beneficiaries is a must for the intervention to succeed, whereas stakeholders including
tenants and/or owners are involved in the design of the repair modality and the type and quality of
works implemented in their shelters. The approach allows for the fulfilment of beneficiaries needs
and for a faster implementation as beneficiaries are involved in the decision-making process and
have therefore vested interest in its completion on time and at the right quality.
- Preservation of Heritage Elements of the Shelters: Beirut is a multi-cultural city dating back as
early as 3,000 BC and includes a myriad of cultural sites that reflect its rich heritage and cultural
complexity. Particularly outstanding are the structures erected in the early-to-middle 20th century
which define the cityscape and give Beirut its own culture which makes up its heritage. In the
aftermath of the blast, many heritage sites including residential buildings have been damaged
with many beyond repair. As thus, it is particularly important for shelter actors to ensure that the
heritage of the shelters is preserved even if at a higher cost than otherwise possible. This mission
involves consulting with municipalities, UNESCO, Ministry of Culture, Directorate General of
Antiquities, Beirut Heritage Initiative and contractors on the best way to repair shelters yet also
maintain the heritage. Examples of ‘tailored’ actions that could be undertaken in this context
include the following:
o Using the same quality and type of material as those of the original shelter.
o Deploying contractors who are specialized in the repair of heritage sites or using
contractors who can access material necessary for repair works.
Final copy – October 2020
o In case of inability to identify material that is similar to the original one, repair the ‘old’
material to ensure the preservation of the heritage identity.
Figure 1 Heritage buildings in Beirut affected by the Port Blast (UNESCO)
- Preservation of Buildings Typology: Equally as important as the heritage of the building, the
typology of the building must be preserved which entails keeping the exterior of the building
identical to its pre-blast situation and to other buildings in the neighbourhood and this is in order to
preserve the ‘local culture’ of the neighbourhood and minimize and of possible eliminate the
impact of the blast thereon.
- Accessibility for Persons with Specific Mobility Needs: When carrying out repairs or
rehabilitation works, the mobility needs of persons with disabilities must be taken into account to
ensure that they can access all the facilities in the shelter and all the spaces thereof. Furthermore,
their safety must be ensured via elimination of shelter elements that pose a risk to the persons
wellbeing including holes in the floors, exposed wires, and frail or unstable WASH fixtures, among
other risks.
- Housing, Land, and Property Laws: The HLP laws in Lebanon are quite complex and especially
so in Beirut where a variety of factors come into play and which must be taken into account when
providing shelter minor repairs or rehabilitation for beneficiaries. Availability of ownership proof
must be precondition for assistance and so is the compliance of the repair or rehabilitation works
with the local laws and regulations. Considering the importance of HLP in the shelter sector,
actors must be wary to include them as an integral component of the shelter minor repairs or
rehabilitation works as the impact of the assistance is equally as important as its legality and
sustainability. The impact is equally important in terms of ensuring that the HLP rights of the
occupants are not compromised. As such, the intervention contributes to the return of the affected
or displaced households to living in adequate standards of living, and ensuring that their tenure is
secured.
Article X. Building Back Better and Common Areas Buildings
Even if a sufficient cash assistance is available to meet minimum needs, additional measures may be
needed to ensure a wider coverage of blast damage to include beautification elements such as painting
and tiling while adhering to the BoQ ceiling. Recommended or actual changes to building standards or
common building practices as a result of the blast should be applied in consultation with local
authorities and the affected populations.
For the interventions that partners plan, Disaster Risk Reduction will be systematically considered. This
involves not only “build back better” in regard to hardware, i.e. more resilient houses, but particular
emphasis will be given to the strengthening of human capacities so that they are also better prepared
in case of future events.
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Ultimately, it is the purpose of the Minor Repairs and Rehabilitation works to not only return the
damaged shelters to their pre-blast condition but also to ensure that shelters conditions meet the
standard of weatherproofing, WASH, safety, security, electricity, accessibility, and privacy.
Final copy – October 2020
Article XI. ANNEX A – MINOR REPAIR/ REHABILITATION PHASE 1 TARGETING
1. LRC MSNA database shall act as the primary source of information.
2. Geographic poverty index is applied based on profiling/ vulnerability undertaken by UN-
Habitat.
3. Damage level (0, 1, 2 or 3) is determined based on shelter criteria applied to the results of the
MSNA.
4. See Annex C
Apply
Geographic
Poverty Index
Filter(2)
Half half/
Minority Poor
All Poor/
Majority Poor
No Poor
Apply Damage
Level Filter(3)
Damage Level 0
(No Damage)
Damage Level 1 or 2
(Light or Moderate)
Damage Level 3
(Severe)
Excluded
Excluded Refer to
‘cash for rent’
Apply
Vulnerability
Scoring(1)
Apply vulnerability scoring (0 – 9) to MSNA dataset. Filter batch within
UNHCR/ partner geographical area of coverage for rehab/ minor repair
Yes
Included for
Verification
Tenanted/
Hosted &
Living in unit?
Owned &
Living in unit?
No
Yes
No
See validation Qs below
Rapid Phone
Validation(4)
Responsible and
no means to repair
Not responsible or
with means to repair
Excluded Included
Final copy – October 2020
Article XII. ANNEX B – MINOR REPAIR/ REHABILITAITON PHASE 1
PRIORITISATION (based on MSNA)
Scoring is applied based on a ‘yes’ ‘no’ system whereby a score of 1 is given for yes and a score of 0
for no. The protection/ health related questions ask if the HH has;
a) Elderly member(s);
b) Separated/ unaccompanied children;
c) Member(s) who are pregnant or lactating;
d) Member(s) with chronic illness;
e) Members in need of chronic illness medication;
f) Member(s) with a disability;
g) No access to healthcare;
h) Shelter damage;
i) Area poverty index (all poor area, majority poor, half poor).
As such, a total of nine points may be allocated to a HH in which the above vulnerabilities/ factors
coalesce. Targeting will be undertaken based on a ‘bottom up’ approach with the most ‘vulnerable’
HHs prioritized i.e. those scoring the highest.
No specific threshold (0-9) threshold is stated. Rather a bottom up approach shall be used targeting
HHs who have scored highest first. Disbursement and selection of cases (through bottom up) will be
limited only by the resources of partners in addition to the distribution capacity of partners when
distributing cards to eligible HHs.
Of the prioritized HHs (i.e. scoring highest) within the sector allocated geographical boundary of for
minor repair and rehabilitation, the shelter partner filters those having experienced level 1 or 2
damages. Households who have
a) Applying geographic area of intervention ‘boundary’ (allocated by shelter sector) for minor
repair & rehabilitation for each shelter partner;
b) Filtering HHs subjected to damage level 1 and damage level 2;
c) Determining hosting/ tenancy situation and responsibility/ means to repair.
Automatic inclusion will require a verification procedure, whereby biodata and confirmation of the need
and willingness of receiving assistance is collected. This step would be particularly required should the
payment modality be through OMT or any over-the-counter financial service provider.
Validation for minor repair and rehabilitation phase 1 (i.e. shelter cash) is required when a household is
residing in a geographic location which is categorized ‘half half’ or ‘minority poor’, if the HH has been
recorded as experiencing level 1 or level 2 damage, to determine if the HH recorded is responsible for
repairs, and to determine if the HH recorded has the means to undertake the repairs required.
Refer to Annex C for details of the rapid phone validation questions.
Final copy – October 2020
Article XIII. Annex C – Minor Repair/ Rehabilitation Phase 1 Validation
The following are the proposed rapid phone VERIFICATION questions:
A) Can you confirm your name/phone number and location?
- If NO, exclusion
- If YES, can you spell out your name as indicated on your national ID document
- If YES, can you confirm the number of your national ID document (as required by the
FSP)
o For non-Lebanese we will need info on the passport number/ or relevant
document number as per FSP requirement.
B) Were you able to fix the minor damages to your home? (ie. windows, doors, etc.)
- If YES did this incur debt/financial constraint on your family?
- If NO, move on to the next question
C) Are you still residing in the damaged home?
- If YES, would providing you with a financial sum assist in rehabilitation of your home?
- If NO, is it due to financial constraints that did not allow you to fix the damage?
o If yes, continue to question D
o If no, inquire the reasons and refer to Protection as necessary.
D) Would you accept a financial sum to fix the damage?
- If YES, move on to next question and collect family’s informed consent to share data with
FSP
- If NO, Exclusion (follow up question: Would you be interested in being referred for a cash
for rent program?)
E) Are you above 18 and able to personally collect the cash assistance from XXX?
- If Yes, Inclusion
- If No, referred to a home-visit
The following are the proposed rapid phone VALIDATION questions;
a) Can you confirm your name/phone number and location?
- If NO, exclusion
- If YES, can you spell out your name as indicated on your national ID document
- If YES, can you confirm the number of your national ID document (as required by the
FSP)
o For non-Lebanese we will need info on the passport number/ or relevant
document number as per FSP requirement.
b) Confirmation of outline of damage realized
c) For owned, tenanted or hosted; confirm if the contact is responsible for repairs
• If yes, go to d)
• If no, excluded
d) Were you able to fix the minor damages to your home? (ie. windows, doors, etc.)
- If YES did this incur debt/financial constraint on your family?
Final copy – October 2020
- If NO, move on to the next question
e) Does the family assessed have a stable income?
f) What was the family’s average income in the 3 months prior to the blast?
g) What is the household’s monthly expenditure on average (for basic needs, such as food,
shelter, medical expenses, etc.)?
h) Does the family have any accessible saving? If yes, how much?
i) Is the family in debt? If yes, how much?
j) Would you accept a financial sum to fix the damage?
- If YES, move on to next question and collect family’s informed consent to share data with
FSP
- If NO, Exclusion (follow up question: Would you be interested in being referred for a cash
for rent program?)
k) Are you above 18 and able to personally collect the cash assistance from XXX?
- If Yes, Inclusion
- If No, referred to a home-visit
Prioritization of disbursement may also consider protection elements included in the LRC assessment, including presence of: elderly in the household (particularly the living alone), people with disability, and/or with chronical illnesses, and single women HoH living with children.
Final copy – October 2020
Article XIV. Annex D Standards for Minor Repair Phase 2 and Rehabilitation
Shelter Space
• The Sphere technical indicator of 3.5 m² per person excluding kitchen facilities, corridor, and
bathrooms, will be respected.
• Separate and secured Rooms for families of 4-6 persons for privacy reasons. For privacy,
alternative to provide soft partition wall i.e. curtain will be provided to provide privacy for HH of
more than three persons.
Roof
• Waterproof, where feasible within the budget
• Sealed with proper drainage, where feasible within the budget
Walls
• Dry walls
• Internal partitions must be provided to separate sleeping/living areas from bathrooms and
kitchens
Floor
• Dry floors
• Improvements to uneven concrete surfaces should be considered for beneficiaries with limited
mobility, or who require mobility aids
Windows
• Each room will have at least one opening window for better natural cross ventilation and
potential exit
• Single glazed with minimum surface area of 1.5 m² per window
• Outside permanent Aluminium or PVC
Electricity
• Access to electricity (generator, municipality network)
• At least 1 lighting point and 1 socket outlet per housing unit
• 1 fuse box per housing unit
Kitchen
• 1 water point
• Minimum 1 cooking flame per Household
• Work surface for food preparation, possibly integrated around kitchen sink
Water Supply
• 35 litres max of domestic water per person per day for all needs including 2-3 litres from total
are dedicated for drinking.
• Hot water is optional
Final copy – October 2020
• Water storage capacity of 1000 litres minimum per SSU
• Water fittings should be specified to minimise water use
• Water saving or self-closing taps (spring or pressure type) shall be considered
• Water saving showers and toilets should be considered
• Water tanks should be equipped with float valves (in case of network supply) or float switches
(in case of pumped supply) to prevent overflowing
• Leaks at building level will be found and fixed
• If possible the installation will allow filtrated grey water to be reused for toilet flushing
Sanitation
• Toilets: 1 per 5 persons with hand washing basin to be provided close to the toilet
• Toilet/bathroom located at the same floor of the Housing Unit(s)
• Toilet/bathroom should be enclosed and private and separate from sleeping or food preparation
area to avoid faecal-oral contamination.
• Toilet/bathroom with smooth concrete floor or tiled including adequate drainage
• In case of communal toilet, toilet will be gender-segregated.
• Shower: 1 per 5 people
• Wastewater disposal should be by connection to a septic tank, existing network, improved pit
latrine or other recognised means. Note: formal approval is required from the relevant local
authority when connecting to an existing network.
• Water storage tanks should accommodate for provision of at least 70 litres per person per day,
taking into account regularity and volume of supply.
• As defined by the WASH Working Group, floor surfaces within latrines/bathrooms should have
adequate drainage and be floored with smooth concrete or tiled in order to allow easy cleaning
and improve hygiene.
• Sanitation facilities should be enclosed and private and separated from sleeping or food
preparation areas to avoid faecal-oral contamination.
• Wastewater disposal should be by connection to a septic tank, existing network, improved pit
latrine or other recognised means. Note: formal approval is required from the relevant local
authority when connecting to an existing network.
Drainage
• The storm water drains has to be kept clear
• Toilet/bathroom with adequate drainage
• Wastewater disposal should be collected either in holding tank or septic tank or connected to
existing sewage network
Solid Waste Disposal
• Access to a waste container < 50 meters from the dwelling.
Safety
• 1 x 5 to 8 kg fire extinguisher in kitchen
Final copy – October 2020
• 1 fire blanket per family room
• 1 broom to fight fire
Specific needs of PwD
• PwD who use a wheelchair or have limited mobility should be allocated shelters with obstacle-
free access including smooth ramp, on the ground floor when possible, and with sufficient
turning space in the toilet and kitchen.
• PwD with limited eyesight should have step edges in their shelters painted with a white strip for
visibility, if appropriate
• Low level hand wash sinks should be considered for PwD with limited reach
• PwD may also be referred to a specialist agency for further support
Final copy – October 2020
Article XV. ANNEX E: DUE DILIGENCE CHECKLIST
Section 1: Instructions on Conducting Due diligence:
Due diligence is the process of confirming property ownership or usage rights. It helps protect owners and tenants as well as
organizations implementing shelter activities by ensuring that beneficiaries are in lawful possession of the property and thus
avoids later disputes or issues of liability for owners, tenants and third parties. This assessment form aims to establish
reasonable legal certainty about property rights for beneficiaries prior to any interventions such as shelter repair,
rehabilitation, cash for rent or other services.
Due diligence is carried out through:
A. Interviewing the landlord / owner of the property / legal representative
B. Interviewing the tenant / resident / user of the apartment or house
C. Obtaining information to confirm the right of ownership or possession of the property, including through corroboration
with other parties or officials
D. Ensuring there are no disputes or conflicts over the property which could raise issues of liability
Staff conducting the due diligence assessment should complete this form prior to the provision of assistance. Where possible
written confirmation of ownership or tenancy rights should be obtained, such as through a copy of property title, utility bills or
a lease contract. However due to the complexity and sensitivity of property issues as well as the frequent informal usage
arrangements, it may not always be possible to obtain written documents. In this case, staff should collect as many details
as possible about the property ownership or usage arrangements in order to make a correct assessment.
If there is formal proof of ownership and confirmation of tenancy in tenancy cases there is no need to obtain any further
information. However if there is no written proof or the ownership/tenancy situation is not clear, it is necessary to verify with
other parties, such as with a mukhtar, the Municipality or other actors.
Documents to prove ownership/tenancy or right of usage.
The following documents can be used to confirm ownership or usage rights over property:
• Land Registration Deed (Taboo)
• Contract of Sale
• Property Deed
• Partition deed
• Real estate certificate/Registration status
• Irrevocable Power of Attorney
• Inheritance Deed/court decision
• Building Permit
• Rental/Lease contact
• Utility Bills (Electricity, Water)
• Tax Bills for national/local authorities
• Occupancy free of charge
• Court decision granting ownership
• Mukhtar certificate
Section 2: Property Details and Type of Intervention
Final copy – October 2020
Location: (Governorate / District /Cadaster/ Municipality / village)
Suburb/Area in Beirut:
Property Address:
Building and Apartment Number:
Name of Owner:
Gender:
Name of Tenant: (if property is tenanted)
Gender:
Date of Assessment:
Staff member conducting Due Diligence: :
Team:
Details of the intervention House repair/rehabilitation
Apartment repair/ rehabilitation
WASH repair/rehabilitation
School rehabilitation
Cash for rent
Occupancy free of charge program
Other ( Please specify )
Section 3: Property Ownership
Verification of ownership by property owner
Name of Owner:
Name of any Co-owners, including heirs in inheritance proceedings.
Information obtained
Address of Owner (if not living in the property)
Telephone number:
If the property is in the sole ownership of the owner, confirmation of his/her ownership is sufficient for the provision of
services.
If the property is in the shared ownership of other family members, or in the name of a deceased person pending
inheritance proceedings, confirmation of permission to rehabilitate the property should be requested from all family
Final copy – October 2020
members and/or heirs. If this is not possible or reasonable, it is sufficient to obtain the consent of the owners or co-owners
who are in occupation of the property.
If the property is in the name of a company, consent should be obtained from an authorised representative of the company
such as the Company Director or Chief Executive Officer.
Type of property House
Apartment
Building
Other type of property
(please specify)
Type of ownership
Individual ownership
Shared ownership
Company ownership
Owned by religious
authority (Waqf)
Other (please specify)
Property History
Is the land registered? Yes No
If yes, when was it registered?
Whose name is the land registered in? Single owner Multiple
owners including family
members (please specify
below) Still registered in
name of deceased relative
pending inheritance
proceedings Company
Other ownership arrangements
(please specify) Religious
authority
List any co-owner(s) including those with a share or interest in the property Names and relationships of co-
owners to owner being
interviewed:
Nature of interest of co-owner:
co-owner other type of
interest (please specify)
Final copy – October 2020
Has consent been obtained by the co-owners in relation to the proposed rehabilitation? If
written consent has been obtained, please attach to form.3
Yes No. If not, specify
reason?
Names of co-owners spoken to:
Date co-owners spoken to:
Are there any inheritance proceedings continuing or pending in relation to the property? Yes No. If yes, please
specify.
List of available documents proving ownership Property deed
Court order
Sales agreement
Electricity bill
Water bill
Tax bill
Real estate registration
Inheritance Order
Building Permit
Partition Deed
Irrevocable Power of
Attorney
Occupancy free of charge
Rental/lease contract
Mukhtar certificate
No documents
Copies of documents provided to the organization conducting the assessment? Yes No
Disputes
Are there any ongoing disputes over ownership or use?
Yes No. If yes, what type?
Ownership dispute with
third party
Ownership dispute with
family member
Inheritance dispute
Dispute with tenants
Mortgage
Property pledge
Seizure process
Cultural heritage building
Other type of dispute
(please specify)
3 Co-owners consent is recommended but optional. According to the Code of Obligations and Contracts, to conduct
rehabilitation of co-properties, the consent of any of the owners is deemed enough.
Final copy – October 2020
Please provide details of
dispute including dates and
parties involved.
Did the owner submit an application for compensation for property damages before the
Mukhtar / online, according to the decision of the High Relief Committee?
Yes
No
If yes,
when?
(provide
date)
Does the owner consent to the repairs / rehabilitation works to be conducted?
If written consent has been obtained, please attach to form
Yes No. If no, please
specify why
Verification of Ownership by Mukhtar or Municipality (if owner does not have proof of ownership)
Name of Mukhtar/Local official
Location:
Date of Interview:
Does the Mukthar/local official confirm the ownership of the property in the name of the
owner?
Yes No.
How is the Mukhtar/local official able to verify ownership? From direct knowledge of
family/owner By checking
official records Other.
Please specify.
Copy of the certificate provided Yes No.
Verification of ownership by other persons.
If no documents or property registration, who else can confirm ownership of the property? Community
Leader Other person.
Legal Representative of
the Owner. Other (Specify
their capacity)
Information on ownership provided by other person:
(provide details)
Confirmation of Ownership Significant concerns Some concerns No concerns
Final copy – October 2020
Ownership of the property is sufficiently
proven. Owner / co-owners have provided
sufficient consent . There are no disputes
over ownership.
Section 4: Tenancy Details
Are there tenants or residents living in property/apartment
with the consent of the owner?
Yes No
If yes, names of tenants:
Is there a written lease agreement? Yes No
When was the lease concluded?
.
Date: ________________
How long have the current residents been living in the property?
--------- Month ------------- Year
Duration of the lease agreement . Until which date:
Amount of monthly rent USD/LBP:
How many persons live in the property? ______________
Are there any ongoing disputes with the property owner?
Yes No. If yes, please specify.
Please provide details of the dispute including dates and
parties involved.
Is there any imminent risk of eviction of the tenant? Yes No. If yes, please specify why
Did the tenant submit an application for compensation for
property damages before the Mukhtar / online, according to the
decision of the High Relief Committee?
Yes No
If yes, when? (provide date)
Does the tenant consent to the repairs / rehabilitation works to
be conducted?
If written consent has been obtained, please attach to form
Yes No. If no, please specify why
Section 5:Summary of due diligence findings
(To be filled by the field team that conducted the assessment)
Final copy – October 2020
Based on the assessment of the due diligence procedures, has ownership/right of usage in the name of the beneficiary been
sufficiently established?
Ownership has been established in the name of the owner. Documentary
evidence of ownership has been provided or ownership has otherwise been
verified by credible third parties. There are no ongoing disputes in relation
to ownership or claims over the property.
. Yes. No. If no, specify
why:
The tenants are in legitimate possession of the property with the
agreement of the landlord(s)
Yes No. If no, specify
why:
The property owner/tenant authorizes the organization’s intervention for
the following:
House repair/rehabilitation
Apartment repair/ rehabilitation
WASH repair/rehabilitation
School rehabilitation
Cash for rent
Other (Please specify)
Yes No
General Recommendation Recommended Not recommended
Name:
Position:
Date:
Signature:
Approval (filled by Senior staff)
The planned intervention can be implemented
as planned based on the above analysis and
attached documents:
• Ownership of the property in the name of the owner/landlord
has been verified to a sufficient degree of legal certainty
• There appear to be no disputes or claims in relation to the
property by other parties
• The tenants are in legal possession of the property with the
consent of the landlord
There are outstanding issues
related to property and / or land and before
starting with the
intervention, the following aspects must be
addressed :
There are outstanding issues
related to property and / or land and it is not