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Tender Notice For Sale of Scrap

The ESIC Regional office intends to sell /dispose of its Unserviceable / Obsolete / Broken /

Scrape Items, Hospital Wooden – Steel Furniture, copper- iron Utensils, Instruments, Paper

Card Boards and Other Materials etc of ESI Hospital,Ayanavaram, thus invites the

Quotation/ Bid from the Interested Person/ Party / Agency for tendering in Single Bid

system in One lot / Separated Lot on “AS IS WHERE IS BASIS”. The Bid Document

consists of the following Sections shown in the Index.

INDEX

Sr. No. Sections / Subject 1 Notice for Participation in single bid Tender for Sale of Scrap 2 Eligibility Criteria 3 General Information and Instructions to the bidders 4 General Terms and Conditions of Contract 5 Bid Application / Declaration / Quotation Form 6 Price Schedule

IÉäjÉÒªÉ EòɪÉÉÇ±ÉªÉ (iÉʨɱÉxÉÉbÖ÷) REGIONAL OFFICE (TAMILNADU)

Eò¨ÉÇSÉÉ®úÒ ®úÉVªÉ ¤ÉÒ¨ÉÉ ÊxÉMÉ¨É Employees’ State Insurance Corporation

143 , º]õͱÉMÉ ®úÉäb÷, SÉäzÉè-600 034. 143, Sterling Road, Chennai-600 034.

Phone : 28306300 (100 lines)

Fax : 28238559

Email : rd-tamilnadu@esic.nic.in Website : www.esic.nic.in

((IISSOO 99000011::22001155 CCeerrttiiffiieedd))

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Section 1: Notice for Participation in single bid Tender for Sale of Scrap

Sl. Items Details 1 Bid Details Invitation of the Quotation/ Bid from the Interested Person

/ Party / Agency in Single Bid System for Selling / Disposing its Unserviceable / Obsolete / Broken / Scrape Items, Hospital Wooden – Steel Furniture, copper- iron Utensils, Instruments, Paper Card Boards and Other Materials etc.., in Single Lot / Separated Lot - As is where is Basis

2 Period of the Disposal Within 3 working day after issue of Bid Acceptance Letter.

3 Earnest Money Deposit (EMD)

Rs. 10,000/- Only (Rs Ten thousand only). The EMD shall be in the form of Banker’s Cheque / Demand Draft of scheduled Bank issued / drawn in favor of ESI FUND ACCOUNT No.1, payable atChennai.(Please refer details inthe BidDocuments)

4 Bid Document May be received from the C & M Branch of Regional office,Chennaiat address mentioned below or Download from Our Head Quarters Website www.esic.nic.inand required to drop, the duly signedall pages of Bid document along with necessary documents in prescribed manner in Bid box at given Address. The same can be sent through registered post at the given address. Bid submitted through any other mode shall not be entertained.

5 Cost for Bid Document

Free of cost.

6 Address for Submission in Bid Box.

Additonal Commissioner & Regional Director ESIC,Regionaloffce, 143,Sterling Road Nungambakkam, Chenani – 600034

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Please Note: This Advertisement Details is available at ESIC HQ website www.esic.nic.in( Bid Tab). Any subsequent changes will be notified in above website only. For any other query, please contact Dy. Director C & M Branch at above address during working hours of the ESIC Regional office, Chennai.

Section 2 : ELIGIBILITY CRITERIA:

The interested Bidder should full fill following criteria for participating Open Auction Process. A. The bidder should possess a registration as a firm under Proprietorship /

Partnership or a firm, with any Government Authority. (Certificate issued by Shops and Establishment registration or Service Tax (GST) Registration or any other issuingAuthority).

B. Valid BankAccount. C. PAN No. D. GST No.

7 Bid Schedules Date Time Bid Document Issuing

or /and Submission from

/09/2020 11 : 00 Hours

Inspection of items /09/2020 11 :30 Hours To 12 : 30Hours

Closing of the Bid Document Issuing

/09/2020 13 : 00 Hours

Closing of Bid Box 09/2020 *14 : 00 Hours (*The Envelope received after this Schedule either Postal delay or any other reason will notbe considered for scrutinizing.)

Opening of Bid Envelops

/09/2020 15: 30 Hours (Any authorized Representative who has submitted Bid in time may remain present on the Schedule of the opening of the Bid Envelops / Technical Bid.)

In case of Holiday the next working date deemed to be scheduled date.

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Section 3 : General information and Instructions to Bidders A. For Submission of Bid Document along with necessary Documents in Bid Box

1)Bidders who are interested to participate in bidding are advised and requested to note that

I. To study carefully the various clauses contained in the terms and conditions before submitting theirBid. II. To visit the ESIC Regional office, Chennai and physically inspect the site (Ayanavaram) and acquaint themselves with the nature and quantum of the materials refer for Sale and Disposal before submitting theirbid.Before Site visit, the bidders are requested to contact Junior Engineers for further action. III. All articles/items will be sold on “AS IS WHERE IS BASIS” (Single Lot / Separated Lot)will be deemed to have been on the clean understanding that they have satisfied themselves full in regard to the conditions, quality and quality of the articles/items proposed to besale.

2) Bid Document along with all Certificates or Testimonials as applicable and EMD are to be submitted in sealed envelope as instruction given here under Sr. No3.

3)The set of documents should be prepared in following manner for submission.

1 E.M.D. of Rs. 10,000 (Rupees Ten Thousand only). 2 Each and every page of Bid document bears the stamp and signature of the person

whose name registration exists or he shall be authorized legally or any representative clearly by mentioning the name.

3 Firm Registration details (Shop & Establishment License or any other certificate) 4 Identity proof of Owner 5 Address Proof of Owner / firm 6 Copy of PAN Card 7 Copy of Service Tax / GST Certificate if applicable 8 Document Stating Bank Details.

4)All the document should be tagged properly, numbered, stamped and signed and packed

proper envelope with sealing. 5)The Bid Documents incomplete in any form or manner or conditional Bid will be rejected

out rightly.

6) Sealed envelope should be super scribed“Tender for Sale of Scrap – Ayanavaram ”

7)Mode of Submission of Tender: Tender should be submitted in Two envelopes i.e. Cover 1 (Part-I) and

Cover -2 (Part-II).

Cover 1 & 2 shall be super scribed on the top of the envelope as “Sale of Reinforcement Steel Scrap, lying at ESI HOSPITAL,AYANAVARAM,CHENNAI,TAMILNADU on “AS IS WHERE IS BASIS” and submitted in the office of the undersigned on or before 3.00 PM on . .2020.The sealed offer will be opened on the same day at 3.30 PM in the presence of intending bidders. Tenders received without requisite EMD shall be rejected

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EMD submitted by the tenderer in any other form will not be accepted. Cover-1 (Part-I) -should contain EMD of Rs.10,000/- (Rupees Ten Thousand only) in the form of Demand Draft/Pay Order in favour of ESIC FUND A/C NO.1, Payable at CHENNAI along with General Terms and Conditions of NIT duly signed as token of acceptance. Cover-2 (Part-II)- should contain rates quoted as per BOQ/PRICE BID format. At the stipulated time of opening of the tender documents, “Cover-1” i.e. Part-I shall be opened first and the tender submitted without required Earnest Money will be rejected summarily. Cover-2 i.e. Part-II (Price Bid) of only those tenderers who have deposited the requisite EMD in prescribed form shall be opened subsequently on same day.

8) The material is lying at ESI Hospital Ayanavaram, Chennai,Tamilnadu The tenderer shall

inspect the material/items offered for sale/disposal at ESIH Ayanavaram before submitting their tender. Tenderer is deemed to have considered the site conditions, whether inspected the material or not and have satisfied himself in all respect before quoting his rates and no claim or extra charges whatsoever in this regard shall be entertrained /payable by ESIC at later date.The bidder shall segregate/separate the materials according to the category i.e.Steel items,PVC Items and Wooden Blocks separately and make a lot before proceeding for the weighment at no extra cost and shall quote accordingly

9) The tenderer should quote their rate inclusive of VAT/Sales tax applicable for this sale as per the prevailing norms of tax authority

10) The tenderers should quote in figures as well as in words the rates and amounts tendered by them. The amount for each item should be worked out and the requisite totals and page totals given. Rates should also be prefixed by the word Rs. /rupees respectively and avoid overwriting. All cutting/Over writing if any,should be signed by tenderer

11) In case of any discrepancy between the rates quoted in figures and words, the rate on which the amount has been worked out shall be taken as correct. If the amount of an item is not worked out by the contractor or it does not correspond with the rate written either in figure or in word, then the rate quoted by the contractor in words shall be taken as correct

12) Special care should be taken to write the rates and amounts in figures as well as in words in such a way that any alteration is not possible. The total amount should be written both in figures and words. In case of figures,the word “Rs” should be written before the figures of rupees and word “P” after the decimal figure e.g. Rs.2.5P. In case of words the word “Rupees” should proceed and thje word “Paise” should be written at the end (Unless the rate/amount is in whole decimal Rupees) and followed by the word ‘only” . It should invariably be up to two decimal places. While quoting the rates in schedule of quantities, the word “only” should be written closely following the amount and it should not be written in the next line

13) The tenders for supply shall remain open for acceptance for a period (i.e Validity Period) of 90 days from the date of opening of the price bid. If any tenderer withdraws his tender before the said period or makes any modification in terms and conditions of the tender to his benefit which is not acceptable to NBCC, then NBCC shall without prejudice to any other right or remedy, be at liberty to forfeit the said earnest money of the tenderer

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14) ESIC reserves the right to accept & split the sale orders to more the one bidders or reject/cancel any or all tenders without assigning any reason whatsoever

15)The successful tenderers/buyer will have to make their own arrangement at their own cost for loading and transportation of scrap items to their respective destination

16)The offered material/scrap shall be lifted by the bidder from the inside area of plant within convenient time as mutually decided by ESICs In charge with bidder/their representative according to feasibility/site condition. Delivery of steel items/scrap materials is allowed only after proper weighing of materials/scrap by/in the presence ESIC official/committee.

17)Each truck before loading shall be kept empty and loaded in the weighment. The Weighment should be checked in the Government authenticated Electronic weigh bridge accompanied by the representative of the ESIC and bidder for certification of the weighment. The weighment slips shall be produced/surrendered to the ESIC Representative for the accountability and record.

18) The Materials placed in the lot consist of even the ESIC Hospital Property and the bidder shall separate those such materials identified by the Hospital representative for handing over to Hospital at no extra cost

19)The successful bidder shall remit full amount quoted by him+ 20% Over and above the amount quoted as a caution deposit and will be allowed to left the material upto the magnitude of the amount deposited by him and by adjusting accordingly to the weighment slip of each category of scrap materials lifted by the bidder. Subsequently on completion of the lifting of materials upto the deposited value the bidder shall be allowed to left the materials on payment of further amount in advance as directed by ESIC authorities on assessment of the balance quantity of materials left in the ESIC Campus for disposal

20)The successful tenderer will have to deposit the entire amount of the sale order in Indian Rupees on the basis of accepted price/rate in one installment within 10(ten) days from the date of issue of sale order

21)If the successful tenderer fails to deposit the sale proceeds as per demand of ESIC, Within ten days , the Earned Money Deposit of the successful bidder shall be forfeited

22)The quantity of offered items is on assessment basis it may vary to any extent subject to availability at the Site

23)ESIC reserve the right to withdraw from sale any of items offered for sale before issue of letter of award without assigning any reason thereof

24)In the event of non-compliance of any terms and conditions mentioned herein, the corporation reserves the right to cancel the sale order and forfeit the EMD and take appropriate action without further reference to the buyer

25)The completely filled Bid should be dropped in the Bid Box kept in the C&M Branch, ESIC Regional office, Chennai at the stipulated date and time.

26)It may also be accepted by Registered Post subject to reach at this office before the Scheduled time of Bid Box Closing.

Jurisdiction: Only the courts of Delhi / New Delhi shall have the jurisdiction for settlement of disputes, if any arising out of above conditions.

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B. Bidding Process Scheduled: As per the Notice Inviting Bid Sr No. 7. C. Manner of Bid Evaluation and Finalization for Award of Lifting the Materials.

A. The Bid Box will be opened as per given Schedule time by the Committee members nominated by Additional Commissioner & Regional Director, Regional Office, Chennai in the presence of the authorized representatives of the Bidder, who wish to be present at thattime.

B. All the Bids will be scrutinized by the evaluation committee constituted by the Committee to check all relevant documents for their authenticity and relevance.

C. Conditional and Bids without crucial Information / documents will be rejected out rightly.

D. The bidder, who quoted the rate lower than the reserve/base price, will not be entertained

E. Upon evaluation and Scrutiny of offers in all aspects, fulfillment of all

documents, the Bid Acceptance letter will be issued to the Best and Highest quoted H - 1 responsiveBid.

F. In case of Failure of H – 1, The H -2 Will be given Opportunity to lift the Material with same term and conditions as well as the clauses reflected in this Bid Document at the Rate of H-1 or H-2 as case may be onNegotiation.

G. In Case of above F, H – 2 Bidder failed to execute the Lifting of Material as per the rate of H – 2, the following Instruction Sr. No. H will beapplicable.

H. The selection of the Bidder will be at the sole discretion of The Additional Commissioner/Regional Director,R.O.Chennai.

I. The Bidder on receipt of the Bid Acceptance letter, has to arrange for the weighing the items in present of the representative of ESIC , Regional office at on his owncosts.

J. On arrival of the weight the Full Amount of scrap should be deposited as per the Manner given for EMD and has to lift scrapitems.

K. The Sr. No. I and Sr. No. J must be completed within 3 Days. In fail to which the EMD will be Penalise /forfeiture.

Section 4 : GENERAL TERMS AND CONDITIONS I. Sufficiency of Bid submissionwith:

1. The Bidder shall be given full assistance and information as may be required in connection with the Bid by the Hospital Authority as perSchedule.

2. The Bidder shall be deemed to have based his Bid on the data made available by the Hospital and on his own inspection and examination of this site. The offer by Bid, is deemed to have visited the site and made themselves conversant with the all type of materials and Situation as well as term and condition incorporated in this Biddocument.

II. Period of the Lifting: 3 (Three) working Days, including all formalities of weighing and deposits of full amount of the scrap. In failed to completion with in this period the Penalty Clause will be Applicable.

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III. Earnest Money Deposit(EMD): 1) EMD is payable in the form of account payee Bankers’ Cheque or Demand Draft

drawn on any Nationalized Bank / Scheduled Bank in favor of “ESI Fund A/c. No. - I”, payable atChennai

2) No other mode like Cheque or cash any other except 1) above will beaccepted. 3) Earnest money of Rs.10,000. /- (Rupees Ten Thousand Only) is to be deposited along

with. 4) In the absence of EMD or non-submission of EMD or not found as per the

prescribed manner without, the Bid shall be summarily rejected at the openingstage 5) EMD shall remain valid for a period of 90 daysfrom the opening of FinancialBid. 6) The Earnest Money of unsuccessful Bidder shall be refunded after finalization of the

CompleteProcess. 7) The bid security (EMD) may be forfeited. If,

i) Abidderwithdrawshisbidduringthespecifiedperiodofbidvalidityof90 daysas specified above.

ii) In the case the H -1 / H -2 Bidder declines the offer of Bid, for whatsoever reason(s),

8) AnyDefaultorDeviationfromtheTermandConditionmayleadto forfeitureofEMD in full or partially.

9) No interest will be payable by ESIC on the said amount covered under EMD/other dealings. 10) . IV. Submission of the BidAmount: The Full Amount of Scrap should be deposited on arrival of Weight of the items as per the Manner given for EMD within three days before lifting of Scrap as per the instructions. V. Related with Consequential Responsibilities, Risks, Liquidated damages, and

PenaltyClauses: a. Any tax is leviable shall be paid by the successfulbidder. b. The hospital authority will not be liable for providing Container/carriage /

Weighing formalities, if any. It will be managed by bidder only on his own cost & discretion. The cost of carriage/ container/ weighing formalities will not be deducted from the total cost of bid amount. It is to be paid by the bidder.

c. Proper permission will be taken from the competent authority of the ESI Hospital and a gate pass will be issued at the time of lifting of the items/ material from the hospital premises. The contractor shall be fully responsible for transporting / disposing of the items/ materials as per therules.

d. The hospital shall not be responsible financially or otherwise for any injury to the bidder or person deployed by the bidder in the course of performing the DisposalActivity.

e. Child LabourRestricted. f. In Case of non lifting in schedule time, the Penalty will be of Rs. 1000/- per

Day for addition 4 (Four) Days. Further delay will lead forfeiture of EMD.

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The Hospital Authority will dispose the rest materials as per his discretion and nothing will be considered for EMD Release or Relaxation in thismatter.

V. Subletting or Subcontract:

1) Bid forms are not transferable. 2) Contractor shall not be allowed to carry out whole or part of the lifting through

sub- contract(s), which may lead to forfeiture of theEMD. VII. Revisions or Reduction of Bid Amount:

1. The rate quoted will be higher than the Reserve Price / Upset Value fixed by thisoffice.

2. A Bidder shall be deemed to have full knowledge of the site whether he inspects it or not and Quantum of Materials. No Discount / Reduction or extra charges Payment consequent on any misunderstanding or otherwise shall be allowed.

VIII. Disputesettlement. 1) All the disputes and differences arising out of and in any way touching the

concerning this Open Auction (except for which specific provisions has been made herein) shall be referred to the Competent Authority i. e. The Additional Commissioner/Regional Director,R.O.Chennai or any person appointed by him / her and his/her decision in this regard is full and final which should be abided by theParticipant

2) All disputes are subject to Chennai, TamilnaduJurisdiction.

IX. Rights of Acceptance/ Rejection / Relaxation: 1) The Additional Commissioner/Regional Director ,R.O.Chennai reserves the right to reject

any, all or any Bid without assigning any reasonthereof. 2) In case sufficient number of responses are not received by closing date, the closing

date may be extended by another 15 days which will be treated as Re-tender/Bid Notice and the tender will be finalized after waiting for responses till the date so extended or the Decision of the Additional Commissioner/Regional Director will befinal.

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Section 5: BID APPLICATION/DECLARATION/QUOTATION FORM

1 A Earnest Money Deposit Detail

Mode of Submission (DD / Bankers Cheque)

B EMD Rupees C DD / Bankers Cheque No D Date of issue E Issuing Bank F Branch of the Issuing Bank

2 A Firm and Ownership Details

Name of the firm

B Full Postal Address C Telephone No. D Fax No. E E-Mail Address F Type of the firm (Proprietorship /

Partnership / Pvt.Ltd. / Ltd /any other..)

G Name of Director/Prop/Partner(s) H Cell Phone No. I Residential Address of

Director/Prop/Partner(s)

3 A Firm Registration Details

Registration Authority B Registration No.

4 A PAN Details PAN No B Name of the PAN Holder

5 A GST / Service Tax Details if applicable

GST / Service Tax Registration No B Name on GST/Service Tax Regi.

Certificate

6 A Bank Details Name of A/c holder: B Bank Name: C Branch : D Account No.:

Remark-Successful Bidder will be decided on the basis of highest bidding amount of sum from A to F.

I ….................................................................................. proprietor/partner/director of M/s …...................................................................... hereby declare that the information given in this form is true and correct to the best of my knowledge and belief.

Date: Signature: Place: Name:

Designation:

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Section 6:

PRICE SCHEDULE

Purchase/ selling/ Disposing off unserviceble /broken/ scrap items of steel, tree logs, doors and window frames of wood and steel, weld meshes etc., in single / separated lot as is where is basis including segarating, sorting, weighing of scrap material.

S.No. Description Unit Rate to be Ouoted(in words)

Rate to be Ouoted(in Figures)

Amount

1

Sale of Old Unserviceable able materials comprising of Dismantled wooden doors , window frames of various sizes , reapers and tree logs including cutting to required size as required to transport and getting NOC from specific authorities etc. complete.

Kg.

2

Sale of Old Unserviceable able materials comprising of Dismantled M.S. steel door, window , ventilator frames ,Grills collapsable gate, weld mesh from window grill and all other steel items etc

Kg.

3 Sale of Old Unserviceable able materials comprising of PVC pipes & PVC sheets and other PVC items.

Kg.

Total

EXCLUDING GST***

Seal and Signature of the Bidder