Tender Document - Punjab Procurement Regulatory Authority

of 23 Tender No. UE/S&T/Tender/2021-22/05 (Purchase of Stationary, Machinery / Equipment and other Store Items) Purchase Section, Division of Science and Technology, University of Education, Lahore 042-99262232

UNIVERSITY OF EDUCATION LAHORE Division of Science & Technology

T E N D E R D O C U M E N T

F O R

PURCHASE OF STATIONARY,

MACHINERY / EQUIPMENT AND

OTHER STORE ITEMS

T e n d e r N o . U E / S & T / T e n d e r / 2 0 2 1 - 2 2 / 0 5


University of Education, Lahore Division of Science & Technology

www.ue.edu.pk

Tender Notice

Sealed tenders/ b ids are invi ted from the f irms reg istered with Sales Tax and Income Tax

Departments for fo l lowing Tender on the bas is o f Single Stage Two Envelope Bidding

Procedur e in terms of Rule No. 38 (2)a o f the Punjab Procurement Rules 2014 (PPRA Ru les

2014) :

Tender No. Tender Name Qty Tender

Fee (RS)

Closing Time

and Date

Opening Time

and Date

UE/S&T/

Tender/2021-22/05

Purchase of Stationary, Machinery / Equipment and

other Store Items

Detail in the

Tender

Document 1000/-

Tuesday

10-05-2022

till 10:00 AM

Tuesday

10-05-2022

at 10:30 AM

Tender Document wi l l be immediate ly avai lab le a fter publ i sh ing of th is Tender Not ice

(Ru le No. 25(1) . Tender / B id Document can be obta ined f rom the Purchase Sect ion , UE

Townsh ip Lahore during of f ice hours by deposit ing the tender fee on standard deposi t ing

s l ip o f HBL into Bank Account No. 12467900546001 Tit le o f Account “Director Divis ion of

Sc ience and Technology Genera l funds” , Univers ity of Educat ion Lahore ) . In case the

Tender Documents are downloaded from www.ppra.punjab .gov.pk , the deposit receipt

must be attached with the Technical B id.

The on l ine generated receipt i ssued by HBL (Habib Bank L imited ) must a l so be provided .

The Bid Security equal to 2% of est imated pr ice in the for m of “CDR., Bank Draft , Pay

Order, Banker ’ s Cheque” in favor o f “Director Divis ion of Sc ience and Technology Genera l

Funds , Univers ity o f Educat ion Lahore ” i s required to be submitted with the F inancial Bid,

wi thout which the of fer sha l l be rejected being non -responsive.

Bids without support ing documents, undertak ing, val id documentary evidence, and b ids

not conforming to terms and condit ions given in the Tender Document wi l l be l iable for

reject ion. No support ing document wi l l be accepted, at a l l , af ter open ing o f the Bids . Bids

received a fter due t ime and date shal l b e summari ly rejected .

Secretary Purchase Committee

Division of Science & Technology,

University of Education, College Road Township, Lahore

Ph.042-99262232

http://www.ue.edu.pk/

http://www.ppra.punjab.gov.pk/


SECTION-I: INVITATION TO THE BID

1.1. Division of Science and Technology, University of Education, Lahore invites sealed

tenders from eligible candidates to tender for Purchase of Stationary, Machinery / Equipment

and other Store Items

1.2. Equipment and Miscellaneous Items Bids shall be opened in the presence of the bidder’s

representative(s) who choose to attend.

SECTION-II: INSTRUCTIONS TO THE BIDDERS

1.1. Procurement will be made under Punjab Procurement Rules (PPRA) 2014.

1.2. It will be clearly understood that the Terms and Conditions mentioned in this

document are intended to be strictly enforced.

1.3. Bidders must ensure that they submit all the required documents indicated in the

Tender / Bid Documents at the time of opening of Technical Bids and no request for

submission of missing documents will be entertained after opening of the Technical

Bids.

1.4. The bidder can quote any item in a lot.

1.5. Tax will be charged as per Rule of Govt. of Punjab/Pakistan.

1.6. As per Rule No. 38(2) a, Single stage two envelope procedure shall be followed.

1.7. The Bidder must provide Documents in following Order:

Specifications of quoted items on the Letter Head of the bidder

Technical Bid Form duly signed and Stamped by the Bidder

Copy of Income Tax & Sales Tax Registration Certificate

Professional Tax Certificate

Affidavit/Undertaking on the Stamp Paper

Supply Orders for supply of relevant items received in the past

Tender Document duly signed and stamped each page by the bidder

1.8. Samples of Items

Bidder must provide samples of the items given in the Tender Document. In

case the bidder does not submit the sample of the items, that item will be

rejected and its rate will not be included in the Comparative Statement.

The samples which are not as per given specification or not as per samples


available at the Purchase Section or of low quality will not be accepted

/approved by the committee and the rates of such items will neither be

announced during opening of Financial Bids nor included in the

Comparative Statement.

2. BID CURRENCY

Bidder should quote price in Pak Rupees only and payments shall also be made in

Pakistan Rupees only.

3. VALIDITY PERIOD OF THE BID

3.1. Validity period of the bids shall be 90 days.

3.2. In exceptional circumstances, the Purchase Committee of Division of Science and

Technology University of Education may ask the Bidders for an extension of the

period of validity. The request and the responses shall be made in writing. A bidder

accepting the request will not be required nor permitted to modify its tender.

4. BID SECURITY

4.1. Bidder will submit Bid Security drawn in the name of “Director Division of Science

and Technology General Funds, University of Education, Lahore” against each lot

with details given below:

LOT # LOT Name Amount of Bid Security @2% of

Estimated Cost (Rs.)

1 Stationary 6,500/- 2 Other General Items 12,500/- 3 Machinery / Equipment 7,500/-

4 Other Stores and Stock 12,500/-

4.2. The Bid Security will be in form of CDR / Pay Order / Demand Draft/Banker’ Cheque

4.3. Cheque or Cross Cheque shall not be accepted at all.

4.4. The amount submitted as Bid Security shall be refunded to the unsuccessful bidders

after the decision for the award of the said tender.


5. ELIGIBILITY/QUALIFICATION/EVALUATION CRITERIA

The Bidder(s) should meet the following Eligibility/Qualification Criteria to participate in

the Bid process and must enclose documentary proof, along with Technical Bid, for

fulfilling the Criteria

Minimum Eligibility/Qualification Criteria PASS FAIL

Income Tax Registration

Sales Tax Registration

Conformance to the Specifications given in the Tender Document

At least Three relevant Supply Orders

Affidavit of Non Black Listing

6. REJECTION AND ACCEPTANCE OF THE TENDER/BID

6.1. The Purchaser shall have the right, at his exclusive discretion, to increase / decrease the

quantity of any or all item(s), under PPRA Rules 2014 without any change in unit prices

or other terms and conditions, The Purchase Committee may rejected all tender(s),

cancel / annul the Tendering process at any time prior to award of Contract, without

assigning any reason or any obligation to inform the Tenderer of the grounds for the

Purchaser's action, and without thereby incurring any liability to the Tenderer and the

decision of the Purchaser shall be final.

6.2. The Tender / bid shall be rejected if:

6.2.1. It is substantially non-responsive; or

6.2.2. The bidder does not meet any of the mandatory criteria mentioned in

Eligibility/Evaluation Criteria

6.2.3. The bid is incomplete, conditional, alternative, late; or

6.2.4. the bidder does not attach Bid Security in Shape of CDR/Pay Order/DD; or

6.2.5. the bid security is not attached or it is less than the required amount; or

6.2.6. the Bidder submits more than one Bids against one Tender; or

6.2.7. the Bidder engages in corrupt or fraudulent practices in competing for the

Contract award; or

6.2.8. there is any discrepancy between bidding documents and bidder’s proposal

i.e. any non-conformity or inconsistency or informality or irregularity in the


submitted bid; or

6.2.9. The Bidder submits any financial conditions as part of its bid which is not in

conformity with tender document.

7. ANNOUNCEMENT OF EVALUATION REPORT The Procuring Agency shall announce the results of bid evaluation in the form of

a report giving justification for acceptance or rejection of bids at least ten days prior

to the award of Contract. The report shall be made available on PPRA website and

all the bidders shall be informed of this.

8. AWARD OF CONTRACT

8.1. The Tender will be awarded to the Lowest Evaluated Bidder(s) who has been

declared Technically Qualified on the basis of lowest cost (items wise).

9. LETTER OF ACCEPTANCE (LOA)

After acceptance of the Bids by the Purchase Committee, Letter of Acceptance (LOA)

will be issued only to the Successful Bidder.

10. PAYMENT OF PERFORMANCE GUARANTEE (PG)

10.1. The Successful Bidder(s) will be required to remit the Performance Guarantee

equivalent to 5% of the value of the contract price. The PG should be paid by way

of Cash Deposit Receipt (CDR) or Bank Guarantee drawn in favor of “Director

Division of Science and Technology University of Education, Lahore” as

unconditional Guarantee.

10.2. The Performance Guarantee will be forfeited if the Successful Bidder withdraws the

Bid during the period of Bid validity specified in the Bid Documents or if the

Bidder(s) fails to sign the contract.

11. SIGNING THE CONTRACT

11.1. The Purchase Committee shall issue sign a Contract with the Successful bidder who

has submitted the Performance Guarantee.

11.2. The Successful Bidder will provide the stamp paper of .25% of total order value for

issuance of Supply Order or Signing the Contract.


SECTION –III: GENERAL CONDITIONS OF CONTRACT

12. DELIVERY OF ITEMS

12.1. Delivery Period will be counted from the issuance of Letter of Acceptance with details

given below:

12.2. The supplier will bear all costs associated with the preparation, delivery and installation

of the Items and the Purchaser will in no case be responsible or liable for those costs.

The supplier will make such arrangements to ensure safe delivery of goods. Any damage

sustained during transportation / delivery will be rectified by the supplier at his cost.

13. LIQUIDATED DAMAGES

When the supplier fails to deliver or install the goods or both within the time period

specified in the contract, the Purchase Committee may, without prejudice to any other

remedy it may have under the contract, deduct from the contract price, as liquidated

damages, a sum equivalent to 0.1% of the price of the delayed goods per day of delay,

maximum up to 10% of the price of total value of the contract.

14. INSPECTION OF ITEMS

14.1. The Inspection Committee of UE DSNT shall inspect the Goods supplied, the Services

provided, under the Contract / Supply Order, to verify their conformity to the

Technical Specifications.

14.2. After the inspection or test if the Purchase Committee is of the opinion that items do

not conform to the specification and the criteria mentioned above, the Inspection

Committee may reject them, and the supplier shall either replace the rejected goods

or make all alterations necessary to meet the requirements of the specifications free

of cost to University of Education.

15. RELEASE OF PERFORMANCE GUARANTEE (PG)

The Performance Guarantee will be refunded to the Successful Bidder(s) after

completion of delivery and installation of Goods.

S# Item Name Delivery Period (No. of Days)

Location

1 Stationary

30 Division of Science and Technology,

University of Education, Lahore 2 Other General

3 Machinery / Equipment

4 Other Stores and Stock


16. PAYMENT

16.1. 100% payment will be made by University of Education to the Successful Bidder after

delivery and installation of goods and on receipt of the following documents:

i. Bill

ii. Delivery Challan

iii. General Sales Tax Invoice

iv. Inspection/Completion report

v. Bill of Entry (if any)

17. WARRANTY

17.1. Warranty of items shall be as per given in the schedule of requirement.

17.2. The Bidder will warrant that the items supplied are new and are not refurbished.

17.3. During the warranty period the Successful Bidder will provide comprehensive warranty

of the items and will be responsible of smooth functioning of the System. The

Purchase Committee shall notify the supplier in writing of any fault / claim arising under

the warranty. Upon receipt of such notice, the supplier shall repair or replace the

defective goods or parts within ten days, inclusive of, where applicable, the cost of

inland delivery of the repaired or replaced goods or parts from the port of entry to the

final destination and their installation.

17.4. During the warranty Period the Supplier will be responsible to provide service /

replacement of parts to keep the items in working condition.

17.5. In case of fault or malfunctioning of the system the supplier will be informed through

SMS, WHATSAPP OR EMAIL. The Supplier will be responsible to remove the fault within

24 hours of launching Complaint.


18. SPECIFICATIONS AND SCHEDULE OF REQUIREMENT

LOT # 1 Stationary

Sr. # Item Name Make / Brand Unit /

Packing Required

Qty.

Sample Required Y/N

1 Ball Point Blue Picasso ORIA / Equivalent

Nos. 300 Yes

2 Ball Point Red Picasso ORIA / Equivalent

Nos. 300 Yes

3 Binding Sheet A4 size 18mm

China/ local Nos. 1000 Yes

4 Binding Sheet Legal size 18mm

China/ local Nos. 1000 Yes

5 Board Marker Black Dollar Nos. 360 Yes

6 Board Marker Blue Dollar Nos. 360 Yes

7 Board Marker ink (Black) Dollar Nos. 200

8 Board Marker ink (Blue) Dollar Nos. 200

9 Box File (Fine Quality) Shakir or Equivalent Nos. 100 Yes

10 File Separator A-4 Plastic (Pkt of 10)

China/ local Nos. 50

11 File Separator Legal Plastic (Pkt of 10)

China/ local Nos. 50

12 Punch Machine Small Max/maped brand or equivalent

Nos. 24

13 Register Plain No. of Pages around 200 Pages (100 leaves)

Rizvi or Equivalent Nos. 36

14 Scale Steel China/ local Nos. 36

15 Scissor 6” Sensa Brand or Equivalent

Nos. 24

16 Scotch Tape 1" Sensa or Equivalent Nos. 24

17 Heavy Duty Stapler 210 Sheets, 24mm

Kohinoor / deli or Equivalent

Nos. 3

18 Stapler Pin 26/6 Dollar or Equivalent Pack of 20 10

19 Stapler Regular 26/6 KW Trio 5558H/ dux or equivalent

Nos. 36

20 White Board Duster China/ local Nos. 300 Yes

21 Water Dumper Plastic China/ local Nos. 36

22 File Tray Plastic 3-Layer China/ local Nos. 12

23

Manual Strip Cut Hand Paper Shredder For Papers, Cards And Cd Discs

Deli or Equivalent Nos. 6

24 Paper Cutter China/ local Nos. 30

25 Lead Pencil Goldfish or Nos. 240 Yes


Equivalent

26 Glue Stick Dollar or Equivalent Nos. 60

27 Correction Fluid (Pot) Dollar or Equivalent Nos. 60

28 Wall Cock (Medium Size) Champion or Equivalent

Nos. 24

29 Student attendance register 40 pages (20 leaves) 60 grm legal size

As Per Sample Nos. 200

Lot # 2 Other General Items


Packing Required

Qty.

Sample Required

Y/N

1 Network Switch 24 Port Gigabyte switch

Cisco SG110-24 or Equivalent

Nos 1

2 Lead Acid Battery 200 AMP

Exide or Equivalent Nos 2

3 DDR4 RAM Hp / Samsung / Equivalent

Nos 6

4 Capacitor 2.5 uf Amber / Equivalent Nos 100 Yes

5 PVC Tape Osaka / Equivalent Nos 20

6 Led Bulb 12W Philips or Equivalent Nos 24

7 Led Bulb 18W Philips or Equivalent Nos 60 Yes

8 Led Bulb 36W Philips or Equivalent Nos 36

9 Screw driver kit Local / China Nos 1

10 Switch Bush hi life / Equivalent Nos 20

11 Socket 2 pin Bush hi life / Equivalent Nos 10

12 2 Pin Shoe Bacolight / Equivalent Nos 36

13 Holder Large Base opal / Equivalent Nos 60 Yes

14 Choke 48 Watt Philips or Equivalent Nos 10

15 Cable tie 10" Local / China Pkt 6

16 Cable tie 12" Local / China Pkt 6

17 Ceiling Light 4” (12 Watt)

Exxsn / Equivalent Nos 24

18 Exhaust Fan 18” Royal / Equivalent Nos 12

19 Light Plug Akai / Equivalent Nos 24

20 Plastic Board 3”x3” Local / China Nos 24

21 5 in 1 Universal Socket

Akai / Equivalent Nos 100 Yes

22 Fan Dimmer Bush hi life / Equivalent Nos 60 Yes

23 Connector 10-Amp Local / China Strip 10

24 Power Plug Shoe Local / China Nos 20

25 Circuit Breaker Hager / Equivalent Nos 10


32-Amp Single Phase

26 Circuit Breaker Double Pole 32-Amp.

Hager / Equivalent Nos 10

27 Power Plug Boush / Equivalent Nos 20

28 Cable single Core 3/.029”

GM / Equivalent Coil 6

29 Cable single Core 7/.029”

GM / Equivalent Coil 6

30 Cable Two Core 40/.076”

GM / Equivalent Nos 4

31 W D -40 (Small) Local / China Nos 4

32 Steel Nail 1” Local / China Box 1

33 Steel Nail 2” Local / China Box 1

34 Rowel Plug Local / China Pkt 10

35 Screw wooden 1” Local / China Box 2

36 Screw wooden 1 1/2 Local / China Box 4

37 Screw wooden 2” Local / China Box 2

38 Screw wooden 2 1/2” Local / China Box 2

39 Drill Machine Warma Regular

Hilti / Equivalent Nos 6

40 LED Street Light 100 Watt

Exxsn / Equivalent Nos 6

41 Face Plate Piano With Box (9*4 )8 Hole

opal / Equivalent Nos 20

42 Paper Tape 1" Local / China Nos 6

43 Duct (16*25) Local / China Nos 25

44 Duct (16*36) Local / China Nos 25

45 Face Plate 6 Hole Bush hi life / Equivalent Nos 100 Yes

46 Face Plate 4 Hole Bush hi life / Equivalent Nos 20

47 Face Plate 3 Hole Bush hi life / Equivalent Nos 40

48 Fan tikee Local / China Nos 50

49 Fan Dimmer china fitting

opal / Equivalent Nos 200 Yes

50 Plate china fitting 10 Switch

opal / Equivalent Nos 40 Yes

51 Celecon Rod (large) Local / China Nos 24


Lot # 3 Machinery / Equipment

Sr. # Item Name Brand quoted by the bidder

Unit / Packing

Required Qty.

1

Multimedia Projector with

Mount Kit, wall mounted screen

and Installation

Brightness:

Minimum 3000 Lumens

Resolution True XGA

(1024x768),

Lamp Life: Minimum 5000 Hrs

(standard)

Contrast Ratio:Minimum

15000:1

Display Technology: 3LCD

In Put Ports:

HDMI Port = 01

VGA Port= 01

USB A-Type 2.0 Port = 01

Output Ports: Stereo Audio Out

Warranty: Projector: 02 Year

Lamp: 01 Year;

Wall mount Screen: Thick Matt

white screen with Black color

coating on rear side size 8x6

feet.

Ceiling Mounting Kit with

Installation : Imported Ceiling

Mount Kit with Installation and

Labor 60-feet High Quality

Imported VGA and HDMI

Cable60-ft High Quality

Imported Power Cable ( with

VGA Jointer)

Each 3

2 Printer with 40 CPM with duplexing print

Each 1

3 Water Dispenser 35 kg, with fridge with 3 taps

Each 1


Lot # 4 Other Stores and Stock


Packing Required

Qty.

Sample Required

Y/N

1 Air Freshener (fine quality) Air wick plus / Equivalent

Nos. 24

2

AlClean Deluxe Wringer Side Press Cleaning Mop Trolley Mop Bucket 36Liters

China or Equivalent Nos. 6

3 Basket (Dust Bin) open (Standard Size)

Local / China Nos. 100 Yes

4 Basket (Dust Bin) open (Large Size)


5 Basket (Dust Bin) Covered (Standard Size)

Local / China Nos. 50

6 Brush (for toilet use) Local / China Nos. 24

7 Dusting Cloth Local / China Nos. 200 Yes

8 Floor Cleaning Mops 20-24 inches fine quality


9 Garbage Bags for dustbin (36*50")

Local KG 25


Local KG 25

11 Hand Wash Soap Hoor / Tibbet or equivalent (35g)

Box of 144 Piece

10

12 Harpic toilet cleaner Local Nos. 250 Yes

13 Lemon Max Dish Wash Bar (Small)

Local Nos. 30

14 Phenyl Liquid (2.9L) Finix or Equivalent Nos. 200 Yes

15 Plastic drum / Waste bin / trash barrel 120 L with plastic wheels


16 Surf (Sachet) 35g Local / China Nos. 300 Yes

17 Surgical Mask (2 Layer fine quality melt brown)


18 Sweep Towels (Large Size) Local / China Nos. 100 Yes

19 Tissue Box (pop up ultra) Rose Petal / Equivalent

Nos. 36

20 Tissue Box (Ultra soft) Rose Petal / Equivalent

Nos. 36

21 Tissue Roll Rose Petal / Equivalent

Nos. 36

22 Towel (Fine Quality) Standard Size

Local Nos. 36 Yes


23 Wiper Large size 20 inches (High Quality)


24 Brush (for floor cleaning) Standard Size


25 Scotch Brite (Sponage) standard size

Local Nos. 36 Yes

26 Hand Wash Soap (80g) Lux or Equivalent Nos. 72 Yes

27 Lock (Medium size) Tri circule china or Equivalent

Nos. 36 Yes

28 Door Closer for wooden door 750mm / 850mm

China or Equivalent Nos. 24 Yes


19. PRICE SCHEDULE

Lot # 1 Stationary

S# Item Name Unit Qty Unit Rate

without GST Amount of

GST Unit Rate with GST

Total Amount with GST

1 Ball Point Blue Nos. 300

2 Ball Point Red Nos. 300

3 Binding Sheet A4 size 18mm Nos. 1000

4 Binding Sheet Legal size 18mm

Nos. 1000

5 Board Marker Black Nos. 360

6 Board Marker Blue Nos. 360

7 Board Marker ink (Black) Nos. 200

8 Board Marker ink (Blue) Nos. 200

9 Box File (Fine Quality) Nos. 100

10 File Separator A-4 Plastic (Pkt of 10)

Nos. 50

11 File Separator Legal Plastic (Pkt of 10)

Nos. 50

12 Punch Machine Small Nos. 24

13 Register Plain No. of Pages around 200 Pages (100 leaves)

Nos. 36

14 Scale Steel Nos. 36

15 Scissor 6” Nos. 24

16 Scotch Tape 1" Nos. 24

17 Heavy Duty Stapler 210 Sheets, 24mm

Nos. 3

18 Stapler Pin 26/6 Pack of

20 10

19 Stapler Regular 26/6 Nos. 36

20 White Board Duster Nos. 300

21 Water Dumper Plastic Nos. 36

22 File Tray Plastic 3-Layer Nos. 12

23 Manual Strip Cut Hand Paper Shredder For Papers, Cards And Cd Discs

Nos. 6

24 Paper Cutter Nos. 30

25 Lead Pencil Nos. 240

26 Glue Stick Nos. 60

27 Correction Fluid (Pot) Nos. 60

28 Wall Cock (Medium Size) Nos. 24

29 Student attendance register 40 pages (20 leaves) 60 grm legal size

Nos. 200


Lot # 2 Other General Items





1 Network Switch 24 Port Gigabyte switch

Nos 1

2 Lead Acid Battery 200 AMP Nos 2

3 DDR4 RAM Nos 6

4 Capacitor 2.5 uf Nos 100

5 PVC Tape Nos 20

6 Led Bulb 12W Nos 24



9 Screw driver kit Nos 1

10 Switch Nos 20

11 Socket 2 pin Nos 10

12 2 Pin Shoe Nos 36

13 Holder Large Base Nos 60

14 Choke 48 Watt Nos 10

15 Cable tie 10" Pkt 6

16 Cable tie 12" Pkt 6

17 Ceiling Light 4” (12 Watt) Nos 24

18 Exhaust Fan 18” Nos 12

19 Light Pulg Nos 24

20 Plastic Board 3”x3” Nos 24

21 5 in 1 Universal Socket Nos 100

22 Fan Dimmer Nos 60

23 Connector 10-Amp Strip 10

24 Power Plug Shoe Nos 20

25 Circuit Breaker 32-Amp Single Phase

Nos 10

26 Circuit Breaker Double Pole 32-Amp.

Nos 10

27 Power Plug Nos 20

28 Cable single Core 3/.029” Coil 6

29 Cable single Core 7/.029” Coil 6

30 Cable Two Core 40/.076” Nos 4

31 W D -40 (Small) Nos 4

32 Steel Nail 1” Box 1

33 Steel Nail 2” Box 1

34 Rowel Plug Pkt 10

35 Screw wooden 1” Box 2

36 Screw wooden 1 1/2 Box 4

37 Screw wooden 2” Box 2

38 Screw wooden 2 1/2” Box 2


39 Drill Machine Wrma Regular Nos 6

40 LED Street Light 100 Watt Nos 6

41 Face Plate Piano With Box (9*4 )8 Hole

Nos 20

42 Paper Tape 1" Nos 6

43 Duct (16*25) Nos 25

44 Duct (16*36) Nos 25

45 Face Plate 6 Hole Nos 100



48 Fan tikee Nos 50

49 Fan Dimmer china fitting Nos 200

50 Plate china fitting 10 Switch Nos 40

51 Celecon Rod (large) Nos 24

Lot # 3 Machinery / Equipment





1

Multimedia Projector without portable stand Brightness: Minimum 3000 Lumens Resolution: True XGA (1024x768), UXGA (1600x1200) Lamp Life: Minimum 5000 Hrs. (standard) Contrast Ratio: Minimum 15000:1 Display Technology: 3LCD In Put Ports: HDMI Port = 01 VGA Port= 01 USB A-Type 2.0 Port = 01 Output Ports: Stereo Audio Out Warranty: Projector: 02 Year; Lamp: 01 Year;

Each 3

2 Printer with 40 CPM with duplexing print

Each 1

3 Water Dispenser 35 kg, with fridge with 3 taps

Each 1


Lot # 4 Other Stores and Stock





1 Air Freshner (fine quality) Nos. 24

2 AlClean Deluxe Wringer Side Press Cleaning Mop Trolley Mop Bucket 36Liters

Nos. 6

3 Basket (Dust Bin) open (Standard Size)

Nos. 100

4 Basket (Dust Bin) open (Large Size)

Nos. 100

5 Basket (Dust Bin) Coverd (Standard Size)

Nos. 50

6 Brush (for toilet use) Nos. 24

7 Dusting Cloth Nos. 200

8 Floor Cleaning Mops 20-24 inches fine quality

Nos. 24


KG 25


KG 25

11 Hand Wash Soap Box of

144 Piece

10

12 Harpic toilet cleaner Nos. 250

13 Lemon Max Dish Wash Bar (Small)

Nos. 30

14 Phenyl Liquid Nos. 200

15 Plastic drum / Waste bin / trash barrel 120 L with plastic wheels

Nos. 20

16 Surf (Sachet) Nos. 300

17 Surgical Mask (2 Layer fine quality)

Nos. 1000

18 Sweep Towels (Large Size) Nos. 100

19 Tissue Box (pop up ultra) Nos. 36

20 Tissue Box (Ultra soft) Nos. 36

21 Tissue Roll Nos. 36

22 Towel (Fine Quality) Nos. 36

23 Wiper Large size 20 inches (High Quality)

Nos. 24

24 Brush (for floor cleaning) Standard Size

Nos. 24

25 Scotch Brite (Sponage) Nos. 36


26 Hand Wash Soap (80g) Nos. 72

27 Lock (Medium size) Nos. 36

28 Door Closer for wooden door 750mm / 850mm

Nos. 24


Annexure- A Check List

The bidder must attach this list along with the Bid

1.1. Packing of the Bid

S# Description YES/NO

1 Whether the Bid is submitted in Two Envelopes

2 Technical Proposal Envelope A

3 Financial Proposal Envelope B

4 Whether both Technical and Financial Proposals are put into another Outer Envelope.

1.2. SUBMISSION AND ARRANGEMENT OF SUPPORTING DOCUMENTS

The Bidder must provide all the Supporting Documents, number all the pages of supporting documents, provide the page information and arrange the documents in the following order:

Envelope A: Enclosures of Technical Proposal Attached YES/NO

Page#

1 Check List

2 Specifications of quoted items on the Letter Head of the bidder

3 Technical Bid Form duly signed and Stamped by the Bidder

4 Copy of Income Tax Registration Certificate

5 Copy of Sales Tax Registration Certificate

6 Affidavit/Undertaking on the Stamp Paper

7 Supply Orders for supply of relevant items received in the past

Note: All the above documents and any other supporting document must be numbered and page number must be mentioned in the column specified for the purpose.

Total Number of pages attached with the Technical Bid ____________ Pages

13 Tender Document duly signed and stamped each page by the bidder must be attached at the end of the Technical Bid but numbering is not required for this document.

Envelope B : Enclosures of Financial Proposal Attached YES/No

Page #

1 Financial Proposal Covering Letter

2 Price Schedule Form duly filled, signed and stamped by the bidder

3 Bid Security in shape of CDR


Annexure- B BID FORM

Technical Bid Form S# Particulars

Bidder's Response A Information about the Bidder

Name of the Company Year of Incorporation/Registration NTN Registration Number GST Registration Number Address Office Telephone Number Email Address of the Company Name of Contact Person Mobile No. of Contact Person Email Address of Contact Person

C- Past Performance (Detail of Top three relevant Projects Completed)

S# Name of Project Value of Project in PKR Customer

(Name of Institution)

1

2

3


Annexure- C AFFIDAVIT/BIDDER’S UNDERTAKING ON THE STAMP PAPER

(to be attached with Technical Bid)

Ref: Tender No. UE/S&T/Tender/2021-22/05 published on PPRA on I hereby affirm that:

1. We have examined the Tender/Bid Document and we undertake to meet the requirements

regarding supply of Items, warranty and services as required and are prescribed in the Tender

Document.

2. It is certified that the information furnished here in and as per the document submitted is true

and correct and nothing has been concealed or tampered with.

3. We have read the provisions of Tender/Bid Document and confirm that these are acceptable to

us. We further declare that additional conditions, variations, deviations, if any, found in our

response shall not be given effect to.

4. We agree to unconditionally accept all the terms and conditions set out in the Tender/Bid

Document

5. We undertake, if our Bid is accepted, to supply the items within the delivery period mentioned

in the Tender Document.

6. We understand that no document regarding evaluation criteria will be accepted after opening of

the Technical Bids and we are bound to provide all the documentary proofs regarding evaluation

criteria or any other supporting document at the time of opening of Technical Bids.

7. We agree that the Purchase Committee of University of Education is not bound to accept the

lowest or any of the bids received. We also agree that the Purchase Committee reserves the

right in absolute sense to reject all the products/ services specified in the Bid Response without

assigning any reason whatsoever under PPRA Rules 2014.

8. We also declare that our Company/Organization is not blacklisted by any of the Departments/

Institutions/Autonomous Bodies/Federal of Provincial Government in Pakistan.

9. We undertake to provide the service and replacement of parts to keep the items in working

condition during the warranty period.

[Name and Signatures of authorized Person along with stamp]


Annexure- D Contract Agreement Form

THIS AGREEMENT made the [day] day of [month] [year] between [University of Education] (hereinafter

called “the University”) of the one part and [name and address of Supplier] (hereinafter called “the

Supplier”) of the other part:

WHEREAS the University invited Tenders for certain goods and related services, viz, [brief description of

goods and related services] and has accepted a Tender by the Supplier for the supply of those goods and

related services in the sum of Rs. [Contract Price in figures and in words] (hereinafter called “the

Contract Price”).

NOW THEREFORE the parties hereby agree as follow:

1- The following documents attached shall be deemed to form and integral part of this Contract:

i- Letter of Acceptance

ii- Performance Guarantee equal to 05% of Contract Price in shape of CDR or Bank

Guarantee.

2- The Terms and Conditions of Supply Order/Contract given in the Tender/Bid Document will be

applicable.

3- The mutual rights and obligations of the University and the Supplier will be preserved in light the of Terms and Conditions mentioned in the Tender /Bid Document.

IN WITNESS whereof the parties have caused this Contract to be executed in accordance with the laws of Pakistan on the day, month and year written above.

For University of Education: For the Supplier:

Signature

Print Name

Title

Tender Document - Punjab Procurement Regulatory Authority

Documents

Transcript of Tender Document - Punjab Procurement Regulatory Authority