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Tender Ref. No. RZO: GOD: ARA: 2021-22:16

Dated: 2 5 . 08.2021

Zonal Office (Goa): ‘Star House’, Plot No. 10, EDC Complex, Patto Plaza, Panaji- Goa 403001.

Tel.: 2404431 / 27, Fax: 0832-2437003 Email: zo.goa@bankofindia.co.in

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TENDER NOTICE FOR SUPPLY & INSTALLATION OF NOTE SORTING MACHINE (8 + 1) AT PATTO

PLAZA CURRENCY CHEST AT PANAJI, GOA

Bank of India, Goa Zone invites sealed tenders/ Bids from reputed manufacturers, Sole

Distributors,, Authorized Franchises, Authorized vendors for supply & installation of Note Sorting

Machines (8 + 1) stackers for our Patto Plaza Currency Chest located at ‘Star House’, Plot No. 10, EDC

Complex, Patto Plaza, Goa 403001. The tender modalities are as under:-

2. Interested eligible Bidders may obtain bid document from our office address mentioned above

from 27th December 2021 to 11

th January 2022 on all working days during working hours between 10:00

AM to 04:00 PM against payment of a non-refundable fee of Rs.2000/- in the form of a Demand

Draft/Banker's cheque in favor of Bank of India, payable at Panaji. The Bid Document may also be

obtained from our website - www.bankofindia.com. In case the format obtained from Bank's website is

being used, the non-refundable bid document fee of Rs. 2000/- shall be payable in the form of

DD/Banker's Cheque in favor of Bank of India payable at Panaji at the time of submission of bid.

Bids without tender fee will be summarily rejected. While submitting the bid documents must be duly

filled in, in all respects, failing which, applications will be liable for rejection.

3. The Bid documents must be accompanied by an Earnest Money Deposit(EMD) of Rs.1,00,000/- (Rupees

One lakh only) in form of demand draft or pay order in favor of "Bank of India", payable at Panaji.

DDs/Pay order of Bid document fee and EMD should be submitted along with Technical Bid. The EMD of

successful bidder for supply of Note Sorting Machine will be refunded after Defect liability period of 1 year

from the date of installation of the machine for the successful bidder.

4. The bid shall remain valid for 90 days from the date of opening of financial bid.

5. Bank of India reserves the right to accept or reject in part or full any or all the bid without assigning any

reasons therefor.

6. The bidders should submit the bid in one sealed cover containing two separate sealed covers and these two

Tender Fees (Non Refundable) Rs. 2000/- Earnest Money Rs. 1,00,000/- Date of commencement of sale of bid document

27.12.2021

Last Date and Time for receipts of bid 12.01.2022 upto 2.00 PM

Date & time of opening of Technical Bids 12.01.2022, 4.00 PM

Address of Communication The Zonal Manager, General Operation Department, Goa Zone, ‘Star House’, Plot no. 10, EDC Complex, Patto Plaza, Panaji, Goa 403001 Tel.: 2404431 / 27, Fax: 0832-2437003 Email:-Zo.Goa@bankofindia.co.in

Contact person Mr. Ketan Limaye (8097027815) Mr. John D’cunha (9623372144)

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covers shall be super – scribed as " Cover-I" (Technical Bid) and "Cover-II" (Financial Bid)

respectively. The bidder should clearly write on cover - I the words "Technical Bid for supply of Note

Sorting Machine (8 + 1)". The said cover shall contain Technical bid and conditions/clarifications etc. if

any, which the tenderer may put in relation to the tender. The earnest money deposit amounting to

Rs.1,00,000/- (Rupees One lakh only) in the form of Bank Demand Draft / pay order of any scheduled

commercial Bank drawn in favour of Bank of India payable at Panaji and BlD amount of Rs. 2000/­ (Two

Thousand only) in form of Bank Demand Draft/Pay order should be submitted in cover-I of the tender .

No other mode of payment will be accepted.

7. The bidder should clearly write on cover - II the words "Financial Bid for Note Sorting Machine (8

+ 1)". The said cover shall contain Annexure "II".

8. The two covers should be sealed in main cover. The bidder should clearly write on main cover the

words "Bid for supply and installation of one Note Sorting Machine (8+2) and the cover shall be

addressed to The Zonal Manager Bank of India, General Operation Department,

„Star House‟, Plot no. 10, EDC Complex

Patto Plaza, Panaji, Goa 403001

9. If the envelopes are not sealed and marked as mentioned above, Bank of India shall have no

responsibility for the misplacement or premature opening of the bid. The bid may also be treated as

cancelled.

Zonal Manager

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INSTRUCTIONS TO BIDDERS

1. Technical Bid will be opened at 4.00 PM on 12.01.2022 The bidders/their representatives may remain

present during the bid opening process. A demonstration of the machine will be required to be

arranged by all bidders who are found eligible technically. Financial bids will b.e opened at a lat·er

dat·e post satisfactory demonstration of the machines by all bidders who are found technically eligible,

details of which will be intimated to all the bidders found eligible technically. EMD of all unsuccessful

bidders will be returned within one month from the date of opening of technical bid.

2. The L1 bidder should supply the machine within 30 days of placing the order, in case the bidder fails

to supply the machine within stipulated time, the EMD will be forfeited and the order will be

cancelled.

3. Tender shall remain open to acceptance by Bank for period of 90 days from the date of opening of

the financial bid and the bidder shall not cancel or withdraw the bid during this period. In case the

bidder withdraws their bid prior to the expiry of 90 days, earnest money deposit will be forfeited.

4. The tender document fee is non-transferable/ non-refundable.

5. The bidders are expected to acquaint themselves with the geographical spread of the Zone and

location of Currency Chest/ Patto Plaza branch before quoting their rates. Rate should be quoted both

in figures and words in the columns specified. All erasures and alterations made while filling the tender

must be authenticated by initials of the tenderers.

6. A copy of bid documents duly signed by the bidder on each page should be enclosed with the

technical bid as token of his/their having acquainted himself/themselves with the general conditions

of specification, special conditions etc. as laid down . Any tender with any of the documents not signed

will be rejected.

7. The tender submitted on behalf of a firm shall be signed by the signatory having the authority on

behalf of the firm to enter into the proposed contract.

8. The Bank will have a right to accept or reject any or all tender, either in whole or in part without

assigning any reason for doing so.

9. The vender on blacklist and/or holiday list of any commercial or scheduled bank need not apply.

10. The successful bidder (SB) shall arrange for an on-the-job testing of machine at our branch. The

SB shall also train Bank's staff during the testing of the Note sorting Machine. The successful

Bidder shall train Bank's staff in proper Operation, Trouble Identification, Troubleshooting and

routine maintenance of Note Sorting Machine.

11. Intending Applicants are required to submit their applications with full particulars, giving

details about their organization, experience, technical personnel in their organization,

competence and adequate evidence of their financial standing, etc. in the enclosed form,

which will be kept confidential.

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12. While deciding upon the vendor/supplier, emphasis will be given on the ability and

competence of applicants to complete works within the specified time schedule.

13. If the space in this form is insufficient for furnishing full details, such information may be

continued on separate sheets of paper, stating therein the part of the form and serial number.

Separate sheets shall be used for each part and a proper reference with page number must be

indicated in the main form of application. The applicant should, however , enclose the application

form collected from the Bank or down loaded from web site along with the application

14. Applications containing false and/or inadequate information are liable for rejection.

15. While filling up the application with regard to the list of important projects completed (or on hand),

the applicants shall include projects relating to supply to Govt./Semi Govt./PSU/Banks etc.

16. Applicants must furnish documentary evidence/certificates in support of their claims of work

undertaken and work in hand, failing which the applicant ion will be liable for rejection.

Zonal manager

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ELIGIBILITY CRITERIA

S. No. Criteria Documents Required

1 The Bidder should have minimum of 5 years’ experience in the activity of supply and maintenance of currency Note Authenticator/ Note Sorting Machines, capable of detecting suspect notes.

Manufacturer/Dealer Certificate. Order copies not earlier than 3 years.

2 Bidder must have a minimum of Rs . 10.00 Crores turnover from the Business (Sales/ installation /maintenance) of Note Sorting Machines during the last three financial years.

1) Audited Balance Sheet and P&L Account for the three years.

2) Copies of Income tax returns filed with IT authorities for last 3 years.

3 Bidder must be a profit making firm/ company for the last three years.

Audited balance sheet and P&L account for the three years.

4 The firm has not been blacklisted or is involved in litigation with any PSB / PSU/ Private Organization.

Undertaking is required to this effect

5 During the last five years, The Bidder should have supplied NSMs as under: 8+1 stackers---Minimum 10 4+1 stackers---Minimum 20

1) Purchase order copies issued by the Banks/Financial institutions. 2) Satisfactory Completion certificate from Bank/s indicating the dates and quantities supplied in respect of the above mentioned purchase order/s.

6 The Bidder desirous of quoting should have their own manufacturing brand and plant in any part of the world for the note sorting machines and should have a permanent office or a subsidiary company Office I Subsidiary in India. OR If the Bidder is not an Original Equipment Manufacturer (OEM) and only an authorized dealer, they should have valid authorization letter from their OEMs to deal/market their product/s in India and such authorization letter should be valid for a further period of minimum 5 years from the date of RFP.

Declaration from the manufacturing company signed by the Competent Authority with details of address of manufacturing plant and address of Office I Subsidiary in India (OEM CANNOT OFFER THE SAME MODELS TO DIFFERENT PARTNERS TO QUOTE IN THE SAME CATEGORY OF MACHINE/TENDER). OR Authorization letter from OEM in case of authorized dealers.

The Bidder should be able to provide qualified service engineers for attending the problems if any during the Warranty/ AMC period. The availability of services of the engineers for PAN INDIA level.

Qualified Engineers should be employees of the Company. The bidders to furnish their existing Service Centre infrastructure with contact details, postal addresses, No. of engineers, jurisdiction of the engineers etc.

8 The model quoted by the bidder should have been released/ operational in the market for at least 1 year before the date of this RFP.

Proof of orders to be submitted.

9 Bidder must offer warranty, composite AMC of minimum 5 Years. (AMC bill to be

Engineer must visit branches minimum once in Month and within 24 hours upon call from

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submitted at the end of every quarter, along with visit summary duly authenticated by Branch official)

branches. All service calls shall be attended within maximum 24 hours of the date of call/complaint (vendor shall give a call complaint management escalation matrix to the Bank along with their telephone number & e-mail ids). If the bidder does not rectify either by repair or replacement of such defects and put back machine into satisfactory operation within 3 working days from the date of call by the Bank or does not complete the said rectification with reasonable diligence, a penalty of Rs. 200/- per day machine subject to maximum of cost of machine will be levied and deducted from the bill of AMC/any other sums payable to the bidder or security deposit or such other. If the machine cannot be repaired within the stipulated time, the bidder shall arrange for a standby machine.

10 Processing Capacity: Minimum processing speed 50,000 notes/ hour.

11 Feeding Capacity - Minimum 500 Notes with Assisted Feed Mechanism (Machine should have open hopper feeder for continuous feeding of notes)

12 Machine should have sound alert alarm/blinking for specific diagnosis for stacker full or

Machine Jam etc. Batching Arrangement with indication in sound or light.

13 Machine should have Low Noise levels .Below 7.5 to 80 decibels within one meter from any part

of the machine.

14 Machine should have LCD graphic mode Digital display of information with value/ No. of Notes

That should be Dual display for note counting at cashier as well as towards customer end.

15 Tape Note : Machine should have sensors for detection of tape note in sorting modes

16 Counterfeit: Machine to have detection of counterfeit note in sorting modes.

17 Machine should indicate the reason for rejected notes

18 Up gradation of software: Up gradation of Software or Hardware for new features or changes

in existing denomination of notes or type of notes as suggested by RBI from time to time and to be free of charge.

19 Sensors: The machine should have all type of sensors like image scan sensor, magnetic

sensor, optical sensor, phosphorescence sensor, UV sensor, thickness sensor, infrared sensor,

security thread detection and readable security features included as per RBI norms etc. to check

all type of Note authentication and sorting etc.

20 User interface machine should have provision to attach Printer, display with function, menu keys, and external display for count of notes at no extra cost.

21 Machine should have elegant, robust and capable to work in dusty, Hot and Humid conditions

prevailing in India

22 Sturdiness : Machine should have solid in built design for non-stop operations of at least 8hours

Per day/ shift of 8 hours.

23 Machine should have exhaustive, intelligent self-diagnosis system for easy and speedy and/or

Requiring seldom maintenance.

24 Number of Reject Stackers with capacity (Provision for Minimum)- Two

25 Fitness sorting: The machines shall perform the following fitness sorting functions as per criteria and

standards laid down in RBI Guidelines on Note Authentication and Fitness Sorting Parameters:

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A Soiling:

B Limpness:

C Dog –Ears:

D Tears:

E Holes:

F Stains:

G Graffiti:

H Crumples/folds:

I De-colouration:

J Repair:

K Mutilated, Imperfect and Mismatched Notes

26 Machine should have facility to read and compare serial number of notes as a default function in

Authentication and fitness sorting mode.

27 Machine should have facility to store serial number of notes, if required by bank.

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(To be printed on Letterhead of bidding company)

To The Zonal Manager Goa Zonal Office

Dear Sir,

Sub: Supply and installation of (8+1) Pocket Note Sorting Machine

in Patto Plaza Currency Chest at Panaji, Goa

-------------------------------------------------------------------------------------------

I/We have read and understood the tender notice and instructions to the Applicants. I/We do hereby declare that the information furnished in the proforma and in the supplementary sheets is

correct to the best of my/our knowledge and belief. I/We have read all terms and condition and accept all

of them.

Accordingly we submit our Tender documents. The details of Tender Document Cost and EMD are as under.

Sl no

Particulars DD/Pay order No & Date

Bank Name Amount

TENDER FEES

EMD

Encl: Supplementary sheets Nos.

Yours faithfully,

Signature of the applicant: Name:

Designation:

Address:

//Seal//

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Undertaking by the applicant regarding black listing

(To be submitted on applicant's letter head)

To:

Zonal Manager, Bank of India

Goa Zonal Office

Dear Sir/Madam,

Reg: Note Sorting Mach i ne Vendors: Undertaking

I/we hereby confirm that, we have not been blacklisted by Bank of India or by any PSU/ BFSI

organization / Govt./ Semi Govt./ Quasi Govt. Departments in India as on date of submission of

application in response of the above.

I/We also agree with the terms and conditions quoted in the tender for supply of Note Sorting

Machine (8 + 1) stackers

Dated at....................................This day of 2021.

Signature with Seal

Name

Designation

Seal of the company / firm / Vendor / Service Provider

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Annexure"I"

Part-1 Basic Information

NOTES:

1) Information has to be filled up specifically in this form only. Do not write remark "As indicated

in Brochure or as enclosed" unless asked for by the Bank of India.

2) Information shall be limited to the Applicant. If any relevant data concerning the Group of Companies to which the Applicant belongs is desired to be given, the same shall be given separately in a supplementary sheet.

3) Documentary evidence etc. has to be enclosed. 4) The documents have to enclosed in the order mentioned below.

S. No. Particulars Details

01. Name of the Company/Firm/Applicant and

address of the registered office:-

Phone No:- Fax No:-

Email:-

Mobile

No:-

Website, if any:-

02. 01. Date and year of establishment (enclose documentary evidence)

02. No. of years of experience in the relevant field (Minimum experience required in 5 years in relevant Field, enclose certificate)

03. Type of the organization (whether sole

Proprietorship, partnership, private ltd. or Co-

operative body etc.)

04. Name of the proprietor/partners/Directors of Application with address and phone no. (in case)

(a)

(b)

(c)

(d)

05. Details of registration - (Enclose Certificate

of Incorporation/ Registration with

appropriate authority ) and PAN no.

Name of Registering Authority, Date and Registration number

06. Whether the firm has worked for the Government/Semi- Government/Municipal

Authorities or any other Public Organization

Banks etc. if so give details.

07. Address of office through which the proposed work of the bank will be handled and the name & designation of the official in charge.

08. Adequate and satisfactory evidence to indicate financial capacity of the Applicant to undertake the works with names of Bankers and their full

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addresses. (Audited Balance Sheet and P&L Account for the three years.)

09. Yearly turnover of the Organization during last Three years. (year wise) from Business (Sales/Installation/maintenance) of NSM supported by ST/GST returns.

01) Audited Balance Sheet and P&L Account for the three years.

02) Copies of Income tax returns filed with IT authorities for last 3 years

Rs. --------------for 2018-19 Rs. --------------for 2019-20 Rs. --------------for 2020-21

10. Firm is Profit making firm/company for last three years .(Yes/No)

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11. Whether any Civil Suit/litigation/Arbitration arisen with Govt./Semi Govt./PSU/Banks etc. during the last 5 years/being executed now. If yes, please furnish the details in the proforma given below: S.No. Name of

the project and employer

Nature of work

Work order No. & date

Present stage of work

Value of contract (Rs.)

Brief details of the dispute

12. GST registration Number (Enclose Registration Certificate)

Signature of the applicant:

Name:

Designation:

Address:

//Seal//

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Part 2 : Technical personal and special experience

List of your technical personnel, giving details about their technical qualifications & experience including that in your establishment.

S. No. Name Age Qualifications Experience Nature of

Works handled

Name of the projects Handled costing Rs….Crore & above

Date from which employed in your organization.

Indicate special experience such as Advance Management Technique, ISO Certificate etc.

NOTES:

1. Information has to be filled up specifically in this format. Please do not write remark "As

indicated in B r o c h u r e / as enclosed" unless unavoidable.

2. Information shall be limited to the Applicant. If any relevant data concerning the Group of

Companies to which the Applicant belongs is desired to be given, the same shall be given

separately supplementary sheet.

Signature of the applicant:

Name:

Designation:

Address://Seal//

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TECHNICAL SPECIFICATION

S. No

Particulars Details

. 8+1 stacker

01 Name of the Model

02 Date of Release of above Model.

03 Warranty Period

04 Post Warranty AMC offered (in Years)(Min 5 Years post warranty)

05 Number of NSM supplied during last 5 years.(Please attach proof)

Financial Year 8+1 stacker

4+1 stacker

2015-16

2016-17

2017-18

2018-19

2019-20

2020-21

06 No. of service engineers in Goa

07 Processing Capacity

08 Feeding Capacity

09 Sound alert alarm/blinking light for specific diagnosis for stacker full or machine Jam etc. Batching Arrangement with indication in sound or light available. (Yes/No)

10 Noise levels in decibels with in one meter from any part of the machine.

11 LCD graphic mode Digital display of

information with value/ Nos. of Notes.

(YES/NO)

12 Dual display tor note counting at cashier as well as towards customer end.

13 Sensors tor detection or tape note in sorting modes. (YES/NO)

14 Detection of counterfeit note in sorting modes. (YES/NO)

15 Indicator of the reason for rejected notes available. (YES/NO)

16 Up gradation of Software or Hardware for

new features or changes in existing

denomination of notes or type of notes

as suggested by RBI from time to time.

(YES/NO) Without any extra charge

17 All type of sensors like image scan

sensor, magnetic sensor, optical sensor,

phosphorescence sensor, UV sensor,

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thickness sensor , infrared sensor, security

thread detection and readable security

features included as per RBI norms etc.

to check all type of Note authentication

and sorting etc. (YES/NO)(Please specify

all features)

18 Provision to attach Printer, display with

function, menu keys, and external display

for count of notes available. (YES/NO). At

no extra cost

19 Machine is having elegant, robust and

capable to work in dusty, Hot and Humid

conditions prevailing in India (YES/NO).

20 Non-stop operations for Min hours per day

21 Machine is having exhaustive, intelligent

self- diagnosis system for easy and speedy

and/or requiring seldom maintenance.

(YES/NO)

22 Number of Reject Stackers with capacity (Minimums One)

23 Fitness sorting: The machines shall perform the following fitness sorting functions as per criteria and standards laid down in RBI

Guidelines on Note Authentication and Fitness Sorting Parameters

Please state Yes or NO

24 Facility to read and compare serial number of notes as a default function in authentication and fitness sorting mode available. (YES/NO)

25 Facility to store serial number of notes, if required by bank available (YES/NO)

Signature of the Bidder

Name:

Designation:

Address:

//Seal//

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Annexure “II”

To be printed on bidders letter head

Financial Bid

We refer to your above tender and given below our rate for the Machine.

S.No. Particulars

1. 1.

Name of Machine

2. 2 Model Number

3. 5 Price per unit (A)

4. 6 Delivery / Installation and activation /training charges if any (B)

5. 7 GST (C )

6. 8 Total cost per unit D (

A+B+C)

7. 9

Total cost ( D x quantity )

8. 10

Post warranty period AMC Charges per year per machine ( AMC for minimum 5 years)

The above rates are submitted as per your specifications. We are aware that if the tenders are not submitted in

prescribed format the same are liable for rejection.

AUTHORISED SIGNATORY

Signature of the applicant:

Name:

Designation:

Address:

//Seal//