Regular Meeting Notice Truckee-Donner Recreation and Park ...

Agenda, September 26, 2019

Regular Meeting Notice Truckee-Donner Recreation and Park District Board of Directors

Thursday, September 26, 2019, 6:00 P.M. Truckee Community Recreation Center, 10981 Truckee Way

The Board of Directors welcomes you to its meetings; your interest is encouraged and appreciated. Copies of the agenda and correspondence may be obtained at the District office.

Agenda

1. OPEN MEETING – 6:00 P.M.

2. Roll Call –

3. Public Comment – This is the opportunity for members of the public to address the board on any matter not on the agenda. Please state your name for the record. Comments are limited to three minutes in order for all interested parties to have an opportunity to speak. No action shall be taken by the board on items not appearing on the agenda (Government Code Section 54954.2 – Brown Act). The board may choose to acknowledge the comment or, where appropriate, briefly answer a question, refer the matter to staff, or set the item for discussion at a future meeting. District meetings are recorded for transcription purposes.

Agenda Item Process – The board will follow the process below on each agenda item:

1. Staff report. a) Questions from the board to staff. 2. Applicant presentation. a) Questions from the board to the applicant.

b) Public comment – Limited to three minutes. c) Board deliberations and discussion. d) Board action (if action needs to be taken).

4. Unfinished Business –

4.1 Update/Discussion on Community Art Center Outdoor renovation project. 4.2 Update/Discussion/Action on proposed Truckee Pavilion and Ice Rink Project located at Regional Park. 4.3 Update/Discussion/Action on proposal to perform a Recreation Area Master Plan for Regional Park. 4.4 Discussion/Action on proposed conditions for District to move into the Town’s old corporation yard. 4.5 Discussion/Action on District’s FY 2019-2020 Budget. 4.6 Discussion/Action on presentation of the preferred alternatives and cost analysis for each proposed location for a Truckee Dog Park.


5. New Business –

5.1 Discussion/Action on Parkland Dedication (Quimby Fee) Agreement for the Coldstream Specific Plan between TDRPD and Coldstream Properties, LLC. 5.2 Discussion/Action on the FY 2019-2020 District Salary Schedule.

6. Special Announcements –

7. Consent Calendar –

a) Approval of the minutes of the regular board meeting of August 22, 2019.

8. Financial Report –

a) Approval of District check registers.

b) Review of District financial report. c) Approval of District miscellaneous journal entries. d) Accounting Manager Division Report.

9. Information Technology –

a) Review of the District Information Technology report.

10. Division Reports – General Manager, Recreation Superintendent, and Park Superintendent may make a brief report on their activities.

10.1 General Manager –

a) Update on Joint Powers Agreement with Tahoe Truckee Unified School District b) Update on letter to Truckee Tahoe Airport District for help with financing the

irrigation project for Ponderosa Golf Course.

10.2 Recreation Division –

a) Review of monthly division report. b) Marketing Report.

10.3 Park Division –

a) Review of monthly division report. b) Update on spring/summer projects. c) Status for Chiller for the ice rink

11. Board Subcommittees –

11.1 Finance/Audit Committee (Standing Committee – Hansford and Wasley). a) Schedule a date to review the preliminary budget.

11.2 Comprehensive Facility Condition Assessment (Standing Committee – Werbel and Tanner).

11.3 Ice Rink Expansion Project (Ad Hoc Committee – Werbel).

12. Additional Matters of Interest to Board Members – Board members may make a brief announcement or report.

13. Closed Session (Government Code Section 54957) –

Public Employee Performance Evaluation

Title: General Manager

14. Adjournment –


Agenda posted and mailed on September 20, 2019

_____________________________________ David Faris, HR Manager/District Clerk

NOTE: In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact David Faris, District Clerk, at 530-582-7720. Notification 48 hours prior to the meeting will enable TDRPD to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 ADA Title II)

TRUCKEE DONNER RECREATION AND PARK DISTRICT 10981 Truckee Way, Truckee, CA 96161

MEMORANDUM

TO: Board of Directors FROM: Steve Randall, General Manager SUBJECT: Agenda Items for the September 26, 2019 Board Meeting 4. Unfinished Business 4.1 Update/Discussion on Community Art Center Outdoor renovation project An update on the project will be presented at the board meeting.

a. Resolution # 2019-280 supporting an agency partnership between the Truckee Donner Recreation & Park District and the Truckee Tahoe Airport District in combined support of the development of the Downtown Truckee Park Project

4.2 Update/Discussion/Action on Proposed Truckee Pavilion and Ice Rink Project located at

Regional Park a. Economic, Design and Operational Impact Study

Attached is the draft report for the board’s review and action. 4.3 Update/Discussion/Action on the Recreation Area Master Plan for Regional Park Mead Hunt is working on the master plan for Regional Park. As part of the study, a

survey was conducted, and open for public comment for over 30 days. The survey closed on September 20th. An update on the status of the master plan will be presented at the board meeting.

4.4 Discussion/Action on proposed conditions for District to move into the Town’s old

corporation yard Attached is the draft lease term sheet between the Town and TDRPD for the potential

relocation of our corporation yard. This language has been reviewed by the Truckee Town council. The changes from the last review by the board are noted in red. It is recommended the board approve the lease term sheet with the Town of Truckee.

4.5 Discussion/Action on District FY 2019-2020 Budget At the last board meeting the board approved the preliminary FY 2019-2020 budget in

the amount of $10,061,038. The board sub-committee of Hansford met with district staff to go over the requests for increased staffing and projects. Attached are the recommendations of staff and the board sub-committee for inclusion into the FY 2019-2020 District budget. It is recommended the board approve the FY 2019-2020 district budget in the amount of $10,280,924.

4.6 Discussion/Action on presentation of the preferred alternatives and cost analysis for each

proposed location for a Truckee Dog Park

Nova Lance Segui with Truckee Dog Park will give a presentation to the board for a

potential dog park in Truckee.

5. New Business 5.1 Discussion/Action on Parkland Dedication (Quimby Fee) Agreement for the Coldstream

Specific Plan between TDRPD and Coldstream Properties, LLC New development in Truckee is required to dedicate land or pay an in lieu fee if they are not providing land to the District. The District standard for land dedication is 5 acres for every 1,000 people. For Quimby fee calculations, the District standard is 2.563 people for single family and 1.885 for multi-family or 558 sq ft/home/unit for single family and 411 sq ft /home/unit for multi-family for park land. If a developer pays the in-lieu fee the cost is $5,252 per newly created parcel. Coldstream Properties, LLC is creating parcels in the PC-1 planned development area of Truckee which is off of Deerfield Road. Their first phase is 35 parcels. The total project will be 300 newly created parcels. Coldstream Properties is proposing to dedicate land for the entire 300 parcels for the project now, prior to the other 165 parcels being created. Currently a parcel for the proposed park land has not been created, because they have not gotten approval from the Town of Truckee for their sub-division map to date. This will be done when they submit their first phase of the project for approval from the Town. The developer would like TDRPD to sign off on their project prior to the land being donated to the district so they can submit their project to the Town for approval. Once their first phase project is approved by the Town, then the park parcel will be created and given to the District. In lieu of the District having ownership of the park parcel now, the developer will give the District a payment bond for the 35 parcels they are creating and asking the District to submit a letter to the Town stating we have developed an agreement for parkland dedication to satisfy their Quimby fee obligation for their 35 parcels. Attached is the proposed agreement for the boards review and action.

5.2 Discussion/Action on the FY 2019-2020 District Salary Schedule At the July, 2019 District board meeting, the board approved a 3.5% cost of living

adjustment for employees. Attached is the salary schedule for the District which incorporates the 3.5% increase. It is recommended the board approve the FY 2019-2020 District salary schedule.

6. Special Announcements 7. Minutes

Attached for the board’s review and approval a. Minutes from the August 22, 2019 regular board meeting

8. Financial Report

a. District check registers - Attached are the District check registers b. Review of District financial report - Attached is the financial report c. Miscellaneous journal entries - Attached are miscellaneous journal entries d. Accounting Manager Division Report

9. Information Technology Report

10. General Manager Report

a. Update on Joint Powers Agreement with Tahoe Truckee Unified School District b. Update on letter to Truckee Tahoe Airport District for help with financing the

irrigation project for Ponderosa Golf Course

11. Recreation Division Report a. Review of monthly division report b. Marketing Report

12. Park Division Report a. Review of monthly division report b. Update on fall projects c. Status of Chiller for the ice rink

13. Board Committees 14. Closed Session – General Managers Evaluation

4.1Resolution #2019-280

RESOLUTION NO. 2019-280 OF THE BOARD OF DIRECTORS

OF THE TRUCKEE DONNER RECREATION & PARK DISTRICT September 26, 2019

RESOLUTION SUPPORTING AN AGENCY PARTNERSHIP BETWEEN THE TRUCKEE DONNER RECREATION

AND PARK DISTRICT AND THE TRUCKEE TAHOE AIRPORT DISTRICT IN COMBINED SUPPORT OF THE DEVELOPMENT OF THE “DOWTOWN TRUCKEE PARK PROJECT

Whereas the Truckee Donner Recreation and Park District Board of Directors (TDRPD) is

in support of an Agency Partnership with the Truckee Tahoe Airport District (TTAD) for the

proposed development of a new Downtown Truckee Park Project.

Whereas, the TDRPD and the TTAD serve the same constituency; and

Whereas, public parks of all classifications are a common and popular amenity with

constituents of both Districts and in high demand; and

Whereas, the TDRPD is working with the Contractors Association of Truckee Tahoe

(CATT) in developing the Downtown Truckee Park Project; and

Whereas, the TDRPD currently owns the ¼ acre parcel for the proposed Downtown

Truckee Park Project, located at 10046 Church Street, Truckee, CA; and

Whereas, the property was appraised at $330,000 and the TDRPD will be committing

the land to the project; and

Whereas, the TTAD is being asked to contribute $125,000 towards the cost of

developing the Downtown Truckee Park Project in this Agency Partnership.

Now, therefore, be it resolved, that the Board of Directors of the Truckee Donner

Recreation and Park District support the Agency Partnership with the Truckee Tahoe Airport

District in mutual support of the Downtown Truckee Park Project.

1. The TDRPD will maintain the Downtown Truckee Park.

2. The TDRPD will include the Downtown Truckee Park in its media and signage.

3. The TDRPD and TTAD will be recognized for their support of the project thru media

informational materials and park signage.

4. The General Manager or designated staff is authorized to execute documents

related to the TTAD funding support of the Project.

PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Recreation and

Parks District at a regularly scheduled meeting held on this 28th day of September, 2019 by the

following roll call vote:

September 26, 2019

AYES:

NOES:

ABSTAIN:

ABSENT:

_____________________________________ ___________________________________

Chairman, Board of Directors Secretary to the Board

4.2 Victus

Advisors

Draft – Subject to Change

ECONOMIC, DESIGN & OPERATIONAL

IMPACT STUDY FOR A PROPOSED NEW

OUTDOOR COVERED PAVILION & ICE RINK

DRAFT REPORT // DRAFT V2 // SEPTEMBER 13, 2019


TABLE OF CONTENTS

2

SECTION PAGE

Executive Summary 3

1. Introduction 12

2. Initial Review of Current Design, Strategies & Plans 15

3. Analysis of Current TDRPD Ice & Event Facility Operations 22

4. Comparable Market & Facility Analysis 36

5. Event Analysis 55

6. Program & Facility Recommendations 85

7. Usage Projections & Operating Pro Forma 89

8. Visitation Estimates & Fiscal Impact Analysis 99

Draft – Subject to Change 3

EXECUTIVE SUMMARY


PROJECT BACKGROUND

4

Project Background - Victus Advisors LLC (“Victus Advisors” or

“Victus”) was engaged by the Truckee Donner Recreation & Park

District (“TDRPD”) in June 2019 to prepare an economic, design,

and operational impact study for a proposed new outdoor covered

pavilion and ice rink in Truckee, California. Victus Advisors’ overall

project goals for this study included, but were not limited to:

1) Review of Current Operations, Design, Site Strategies &

Funding Plans - Analyze the current operations of the

existing ice rink and review initial plans relative to

comparable projects/markets and develop commentary and

recommendations.

2) Comparable Facility & Event Analysis - Identify any relevant

trends or metrics related to facility and events and population

demographic/socioeconomic characteristics that can drive

long term ice sports participation demand and outdoor

pavilion event demand.

3) Program Facility Recommendations – Develop a set of

recommendations for a site plan, facility program, and other

strategic recommendations for a new covered pavilion and

ice rink in Truckee.

4) Financial & Operational Feasibility - Project both the

annual/seasonal usage and annual operating

revenues/expenses of a new covered pavilion and ice rink.

5) Visitor & Fiscal Impact Analysis - Identify the potential

economic and fiscal benefits that could be generated by the

new covered pavilion and ice rink, including direct visitor

spending, hotel nights, and local tax revenues.

History – Truckee Community Pavilion and Ice Arena (TCP) was

founded in 2012 by a local group of stakeholders with a “desire to

support, design, then build a facility that will provide full 12-month

access for sports, recreation, and special events.”

In 2016, a more concerted effort began with the involvement of the

TDRPD. The current site of the Truckee Ice Rink was initially

explored for potential expansion to a full-sized ice sheet. As of

June 2019, MWA Architecture produced the following preliminary

site plan for an outdoor, covered pavilion and ice rink:

Initial Site Plan & Design

Source: MWA Architecture


Operating Scope of the Proposed Facility - Project stakeholders

anticipate that the facility would principally cater to local users, but

also have rental space available for outside groups (sports and

non-sports) that could bring in out-of-town visitors. While hockey,

figure skating and other ice events, would be programmed during

the “ice season” (typically early winter to early spring), additional

events such as weddings, festivals, concerts, and off-ice sports

could be held between spring and fall during the “non-ice season.”

Estimated Project Funding Capacity - Based on a conceptual

project budget prepared by TCP, it is preliminarily estimated that

an outdoor covered pavilion and ice rink could be funded with

approximately $6.5 million in public and private funds from the

following potential sources (as preliminarily estimated by TCP):

$2,000,000 (TTBID); $2,000,000 (foundations, grants, & naming);

$1,500,000 (TDRPD); $275,000 (public fundraising); $250,000

(Truckee Tahoe Airport District); $125,000 (Town of Truckee); and

$100,000 (other sources such as General Obligation Bonds, etc.).

Implications for the Facility Design Process - Victus recommends

that detailed cost estimates be developed for each concept

currently developed by MWA Architects. Designs could then be

adjusted to fit the available project funding. At a minimum, the new

covered pavilion and ice rink should include a covered NHL-sized

rink, mechanical/equipment storage, and seating for up to 320

spectators, however the ultimate project funding availability will

determine whether existing on-site buildings can be renovated for

locker rooms, bathrooms, concessions, administration, etc., or if

new buildings can be built to accommodate user group desires.

INITIAL REVIEW OF CURRENT

DESIGN, STRATEGIES & PLANS

Comments on Proposed Truckee Budget – Based on a review of

comparable outdoor/covered ice rinks and event pavilions in other

markets, Victus believes that a $6.5 million budget for construction

of a comparable venue in Truckee could potentially be feasible,

but may be on the low end of possible costs for construction in

Northern California. Later in this report, Victus develops a

recommended building program based upon the market demand

identified in our research. This program demand is described

below, along with initial comments regarding cost-engineering

decisions that may be necessary during the venue design process.

Building Program – Overall Demand vs. Minimum Requirements -

Based upon our market analysis (detailed later in this report),

Victus identified that demand exists for a new outdoor covered

pavilion and ice rink to have an NHL-sized rink with seating

capacity for up to 320 people, and support areas and amenities

such as: storage/mechanical space for Zamboni and ice-making

equipment, covered lobby and support buildings/spaces, basic

concessions stand primarily serving packaged foods,

locker/changing rooms, public-access restrooms for use by

participants and spectators, and adaptability for additional sports

and event uses besides ice activities. As already noted, it is

possible that the initial $6.5 million budget may not cover the cost

of all of these amenities. As such, Victus recommends at a

minimum that the venue should feature covered event space, an

NHL-sized rink, spectator seating, and necessary space for

equipment and chillers. Whereas other features such as locker

rooms, concessions stands, and a rental/ticketing building will be

dependent on construction budgets, or future funding phases.


Current TDRPD Ice & Event Facility Operations - Below are key

takeaways from the analysis of TDRPD’s current operations at the

Ice Rink, WEB Pavilion, and Music in the Park:

Ice Rink -

• The current rink is dependent on weather conditions. Weather

conditions accounted for 42 lost days over the past five

seasons.

• The current ice sheet is too small for regulation-size hockey

competition.

• Open skating patrons comprise the majority of visitors to the

rink.

• Peak usage of the current ice rink occurs during the month of

December with less usage during the beginning and end of

the ice season.

WEB Pavilion -

• Weddings account for the largest use at the WEB Pavilion

with an average of 13 days of use each year.

• The Pavilion also hosts corporate events, family gatherings,

and other group activities.

Music in the Park -

• Music in the Park generates an average of over $9,000 in

donations and 11,000 attendees total during the summer.

ANALYSIS OF CURRENT TDRPD ICE & EVENT

FACILITY OPERATIONS

TDRPD owns and operates the Truckee Ice Rink and the West

End Beach (WEB) Pavilion at Donner Lake, and the TDRPD also

runs the Music in the Park events during the summer at Truckee

River Regional Park:

• Truckee Ice Rink is located at the Truckee River Regional Park

south of downtown Truckee. The current rink features public

skating, skate rentals, classes and lessons, and various other

ice-related activities. The season at the rink typically runs from

mid-November to early March, however the length of the

season can be impacted by weather conditions. The rink hosts

adult and youth hockey leagues, lessons, and drop-in hockey.

Both adult and youth leagues draw from as far away as Reno.

Public skating times during the season are typically Friday from

6pm to 9pm, Saturday from noon to 9pm, Sunday from noon to

6pm, and sometimes Wednesday from noon to 3pm.

Admission for open skating is $7, and an additional $3 to rent

skates.

• WEB Pavilion hosts weddings, family reunions/gatherings,

benefits, memorials, and other events during the summer.

Rental rates for the venue range from $700 to $800 on

weekdays to $2,500 per day on Saturday and Sunday.

• Music in the Park is a free concert series hosted by TDRPD on

Wednesdays, from late June through August at the

amphitheater located at Truckee River Regional Park.


Comparative Markets - Based upon feedback from the TDRPD

and other project stakeholders, which is described in detail later in

this report, Victus Advisors identified ice rink facilities in the

following markets as potentially competitive or comparative with an

outdoor covered pavilion and ice rink in Truckee. Victus Advisors

compared the Truckee market’s demographic and socioeconomic

characteristics to the competitive set of markets (listed in

alphabetical order below):

Key Takeaways -

• The Town of Truckee is defined by the U.S. OMB as part of the

Truckee-Grass Valley µSA. The Town has a younger

population, faster growing population, higher household income

levels, and a larger concentration of business than the µSA,

which reflects the Town’s position as a significant economic

driver for the Truckee-Grass Valley economic area as a whole.

• The Truckee µSA has a relatively small population but is within

driving distance of larger markets (Reno, Bay Area, etc.)

• Truckee µSA ranks near the middle in terms of total businesses

compared to the other markets, which can be an indicator for

potential corporate event or business advertising opportunities.

• Truckee µSA near the middle in terms of cost-of-living-adjusted

median household income compared to the other markets,

which can be a potential indicator of household budgets

available for spending on sports and recreation.

Competitive & Comparable Ice Facility Inventory - Victus Advisors

analyzed ice rink facilities within these markets that could

potentially be comparable or competitive to a new outdoor covered

pavilion and ice rink in Truckee. These facilities were identified by

TDRPD and other project stakeholders.

Local Facilities (Competitive)

1. Jennifer M. O'Neal Community Ice Arena (Reno, NV)

2. South Lake Tahoe Ice Arena (South Lake Tahoe, CA)

National Facilities (Comparable)

3. Bill Collier Community Ice Arena (Klamath Falls, OR)

4. Casco Bay Arena (Falmouth, ME)

5. The Pavilion (Bend, OR)

6. Stephen C. West Ice Arena (Breckenridge, CO)

Summary of Comparable Facilities –

• Four of the six ice facilities profiled had at least one ice sheet

that was outdoor and/or covered.

• Construction costs for ice facilities ranged between $2.2 and

$17.6 million in 2019 dollars. Several outdoor/covered venues

in rural markets were completed for less than $3 million.

• Almost all facilities profiled rely heavily on in-house

programming, leaving fewer hours for private ice rentals.

Several facilities partner with youth hockey clubs to provide in-

house hockey programming.

• Three of the facilities are outdoor and/or covered ice facilities

that actively promote non-ice programming during the warmer

months.

• Bend, OR MSA

• Breckenridge, CO µSA

Falmouth, ME (Portland MSA)

• Klamath Falls, OR µSA

• Reno, NV MSA

• South Lake Tahoe, CA (El

Dorado County)

• Truckee-Grass Valley µSA

COMPARABLE MARKET & FACILITY ANALYSIS


EVENT ANALYSIS

8

Stakeholder & User Group Interviews - In July 2019, the TDRPD

identified participants and scheduled a series of one-on-one

interviews for Victus Advisors. Victus also conducted telephone

interviews with other event groups and potential users of a new

outdoor pavilion and ice rink. The goals of these interviews were to

gather feedback from key stakeholders and community leaders

regarding the market potential for a new outdoor covered pavilion

and ice rink in Truckee. The set of topics and questions included

perceptions of Truckee and its current sports and event facility

offerings, possible comparable and competitive venues and

markets, and other feedback concerning the proposed covered

pavilion and ice rink. Victus Advisors conducted 19 in-person

and/or telephone interviews with representatives from the following

12 groups (listed in alphabetical order):

Current Venues in Truckee -

• Truckee misses out on some corporate events, meetings, and

banquets because of the lack of a larger meeting and events

venue in Truckee.

• People commented that the Town has some small music

venues but is lacking in larger ones aside from the

amphitheater.

Ideal Amenities for New Covered Ice Rink & Pavilion -

• Ice groups requested a full-sized ice rink with locker rooms,

storage space, and adequate seating at a new pavilion.

• The facility should be designed with the ability to close off the

walls of the pavilion when needed for weather protection.

Portable heating could also be brought in during the winter.

• A new pavilion should be able to host at least 200 people in a

banquet-style setting. The pavilion should also be able to host

catered events.

• The pavilion should have the proper amenities to host concert

activity including a strong and flexible rigging system to hang

various sound systems, and lights will allow the facility to host

a wider variety of events.

Demand for New Covered Ice Rink & Pavilion -

• A new covered ice rink would decrease or eliminate on-ice

days lost from weather, as well as provide a larger rink that

would allow current TDRPD ice programs and offerings to

grow and expand to attract some ice hockey tournaments

during the winter.

• The pavilion should have a balance of local usage and

tournaments/events. These events could include concerts,

music and other festivals, weddings, corporate events and

banquets, mountain bike races, and other sports events.

• Boom Boom Cup Classics

(Hockey)

• Cal Ice Hockey

• Crux Events

• Jam On It (Basketball)

• Lake Tahoe Tournament

(Lacrosse)

• Oakland Ice Center

• Rocker Memorial Skatepark

• Truckee AYSO

• Truckee Community Pavilion

(TCP)

• Truckee-Donner Recreation &

Park District (TDRPD)

• Truckee Tourism Business

Improvement District (TTBID)

Board & Staff

• Truckee Tribe (Lacrosse)


Overview - Our facility recommendation is based primarily upon

the following primary and secondary market research conducted

by Victus Advisors over the course of this study:

• Analysis of Truckee’s unique market characteristics.

• Review of comparative markets and facilities.

• Community feedback via in-person and telephone interviews.

• Interviews conducted with event organizers and tournament

operators.

Facility Recommendation - Based on customized research and our

extensive industry experience, we have identified that demand

exists for an outdoor, covered pavilion and ice rink in Truckee.

Specifically, Victus Advisors has identified that demand exists for a

new outdoor covered pavilion and ice rink with the following

amenities:

• NHL-sized ice rink

• Seating capacity for up to 320 people

• Support areas and other amenities including covered lobby,

concessions, locker rooms, and restrooms

• Storage/mechanical space for Zamboni and ice-making

equipment

• Adaptability for additional uses besides ice sports and events

including the ability to remove dasher boards for covered

pavilion events, and the ability to install other sports surfaces.

Recommendation Relative to Budget - It should be noted that the

recommendations could be reduced or expanded depending on

the TDRPD’s final budget, and in consultation with project

architects and engineers. At a minimum, the venue should feature

covered event space, an NHL-sized rink, spectator seating, and

necessary space for equipment and chillers, however other

features such as locker rooms, concessions stands, and a

rental/ticketing building will be dependent on construction budgets.

Rationale –

• Victus found that NHL-sized ice sheets are limited in in the

Truckee/Tahoe area.

• Interviewees indicated that the current Truckee Ice Rink is too

small and can only support 3-on-3 hockey.

• A new covered ice rink would decrease or eliminate days lost

from weather, as well as provide a larger rink that would allow

current ice programs and offerings to grow and expand.

• Interviewees said that the covered pavilion could be used for

some performing arts and festival events. Other events and

festivals that could be hosted entirely or partly at a new

pavilion include Music in the Park, food truck festivals, music

festivals, and the Farmers Market.

• Interviewees said a new covered pavilion could potentially

host some corporate retreats/activities. Bay Area companies

mentioned during interviews that have previously held

corporate retreats/activities in Truckee included Apple,

Oracle, and Workforce.

PROGRAM & FACILITY RECOMMENDATIONS


USAGE PROJECTIONS & OPERATING PRO FORMA

10

Estimated Annual Utilization By User - TDRPD ice program usage

(including leagues, open skating, etc.) is expected to account for

the highest percentage of usage at the new pavilion and ice rink. It

is also estimated that the outdoor pavilion and ice rink could host

an estimated 13 events that could drive tourism to the Truckee

area, including hockey tournaments and TTBID-organized outdoor

events, all primarily on weekends. Overall, it is estimated that the

venue could draw 66,000 annual visits, with 28,000 of those visits

coming from out-of-town.

Estimated Demand & Usage Calendar – It is recommended that

the new covered pavilion will have the ice rink open in mid-

November and stay open into the beginning of March. Estimated

usage of the ice rink could peak during the months of December,

January, and February with heavy usage by TDRPD programming

(leagues, open skating, etc.). Non-ice usage would peak during

the summer months, with July and August expected to be the

busiest months with weddings and corporate or other events

renting out the facility.

Financial Pro Forma - In a stabilized year of operations, it is

estimated that the operations of the new outdoor pavilion and ice

rink could operate at approximately break-even, prior to debt

service or long-term capital maintenance funding, as shown at

right. A stabilized year of operations typically occurs by Year 3. It

should also be noted that this model assumes that all non-TDRPD

user groups would pay rent for use of the pavilion. Other key

assumptions are detailed later in this report.

Note: represents a stabilized year of operations (year 3 or later) in 2019 dollars

Long-Term Capital Needs – In addition to the annual operations of

the facility, current industry best practices recommend budgeting

for long-term capital improvement needs. We typically recommend

that an amount equal to at least 0.5% of facility construction costs,

or in this case $32,500 adjusted annually for inflation, should be

contributed annually to a capital reserve fund. This capital reserve

fund can be drawn upon by TDRPD to pay for necessary capital

maintenance and improvements as the facility ages.

Stabilized

Operating Revenues: Year

Rental Income $284,600

Open Skating & Drop-In $61,800

Ice Skate Rentals $24,700

Hockey & Other Leagues $8,200

Skating Classes & Lessons $5,200

Other Ice Program Revenue $3,100

Concessions (Net of COGS) $39,100

Advertising & Sponsorship $29,000

Total Revenues: $455,700

Operating Expenses:

Salaries & Wages $232,000

Ice Program Expenses $138,400

Utilities $65,500

Maintenance/Repair $7,200

Materials/Supplies $3,900

General & Administrative $5,900

Total Expenses: $452,900

Net Income From Operations: $2,800

Operating Margin: 0.6%


VISITATION ESTIMATES &

FISCAL IMPACT ANALYSIS

11

Annual Net Economic Impacts of Operations - After adjusting

estimates of gross direct spending for displacement, it is estimated

that approximately 50% of all spending associated with the annual

operations of the new outdoor pavilion and ice rink would have a

“net” impact on the Town of Truckee. It is estimated that Net Direct

Spending resulting from a new outdoor pavilion and ice rink could

generate over $5.5 million in net annual economic output (in a

stabilized year of operations in 2019 dollars).

Annual Net Economic Impacts By Industry - It is estimated that the

Food & Beverage, Lodging, Entertainment, and Shopping

industries in Truckee would benefit the most from a new outdoor

covered pavilion and ice rink (approximately 38%, 28%, 13% and

13% of the incremental output generated by the pavilion,

respectively).

Annual Net Fiscal Impacts of Operations - It is estimated that a

new outdoor pavilion and ice rink in Truckee could generate

$214,000 annually in incremental tax revenue for the Town of

Truckee and the TTBID via sales tax, tourist occupancy tax, and

the TTBID.

Incremental Annual Hotel Impacts - Victus Advisors estimates that

a new outdoor pavilion and ice rink could generate over 8,400

incremental annual lodging nights in the Town of Truckee.

Long-Term Impacts In Truckee - Over a 30-year period, a new

outdoor pavilion and ice rink is estimated to have a total net impact

of over $245 million in direct spending, more than $8.1 million in

cumulative Town taxes, and nearly $1.4 million in TTBID

revenues, as shown below.

Note: Assumes 3% annual inflation. NPV was calculated based upon a 4% discount rate.

Operational stabilization is assumed to occur by Year 3.

Hotel Town Tax TTBID

Year Direct Spending Nights Revenues Revenues

1 3,316,774 5,052 109,800 18,600

2 4,422,365 6,736 146,400 24,800

3 5,527,956 8,420 183,000 31,000

4 5,693,795 8,420 188,490 31,930

5 5,864,609 8,420 194,145 32,888

6 6,040,547 8,420 199,969 33,875

7 6,221,764 8,420 205,968 34,891

8 6,408,417 8,420 212,147 35,937

9 6,600,669 8,420 218,512 37,016

10 6,798,689 8,420 225,067 38,126

11 7,002,650 8,420 231,819 39,270

12 7,212,729 8,420 238,773 40,448

13 7,429,111 8,420 245,937 41,661

14 7,651,984 8,420 253,315 42,911

15 7,881,544 8,420 260,914 44,199

16 8,117,990 8,420 268,742 45,525

17 8,361,530 8,420 276,804 46,890

18 8,612,376 8,420 285,108 48,297

19 8,870,747 8,420 293,661 49,746

20 9,136,870 8,420 302,471 51,238

21 9,410,976 8,420 311,545 52,775

22 9,693,305 8,420 320,892 54,359

23 9,984,104 8,420 330,518 55,989

24 10,283,627 8,420 340,434 57,669

25 10,592,136 8,420 350,647 59,399

26 10,909,900 8,420 361,166 61,181

27 11,237,197 8,420 372,001 63,017

28 11,574,313 8,420 383,161 64,907

29 11,921,542 8,420 394,656 66,854

30 12,279,189 8,420 406,496 68,860

Cumulative Total: $245,059,000 248,000 $8,113,000 $1,374,000

Net Present Value: $128,421,000 n/a $4,251,000 $720,000


1. INTRODUCTION


PROJECT BACKGROUND

13

Victus Advisors LLC (“Victus Advisors” or “Victus”) was engaged by the Truckee Donner Recreation &

Park District (“TDRPD”) in June 2019 to prepare an economic, design, and operational impact study for a

proposed new outdoor covered pavilion and ice rink in Truckee, California. Victus Advisors’ overall

project goals for this study included, but were not limited to:

1) Review of Current Operations, Design, Site Strategies & Funding Plans - Analyze the current

operations of the existing ice rink and review initial plans relative to comparable projects/markets

and develop commentary and recommendations.

2) Comparable Facility & Event Analysis - Identify any relevant trends or metrics related to facility and

events and population demographic/socioeconomic characteristics that can drive long term ice

sports participation demand and outdoor pavilion event demand.

3) Program Facility Recommendations – Develop a set of recommendations for a site plan, facility

program, and other strategic recommendations for a new covered pavilion and ice rink in Truckee.

4) Financial & Operational Feasibility - Project both the annual/seasonal usage and annual operating

revenues/expenses of a new covered pavilion and ice rink.

5) Visitor & Fiscal Impact Analysis - Identify the potential economic and fiscal benefits that could be

generated by the new covered pavilion and ice rink, including direct visitor spending, hotel nights,

and local tax revenues.


STUDY METHODOLOGY

14

Market Demand

Stakeholder & Event Organizer

Feedback

Historical Operations Analysis

Comparable Facility Analysis

Review of Current Design, Strategies

& Plans

Financial Operating

Analysis

1. KICKOFF MEETING

2. MARKET ANALYSIS

3. FINANCIAL & ECONOMIC

PROJECTIONS

F I N A L

R E P O R T

4. FINALDELIVERABLES

PHASES

Economic & Fiscal Impact

Analysis


2. INITIAL REVIEW OF CURRENT DESIGN,

STRATEGIES & PLANS


CONCEPTUAL SITE PLANS

16

During initial meetings in June 2019, Victus gathered information and reviewed it with the project owners

and stakeholders regarding current design plans, site strategies, and project funding plans. This section

analyzes these plans relative to comparable projects/markets and our extensive industry experience.

HISTORY

Truckee Community Pavilion and Ice Arena (TCP) was founded in 2012 by a local group of stakeholders

with a “desire to support, design, then build a facility that will provide full 12-month access for sports,

recreation, and special events.”

In 2016, a more concerted effort began with the involvement of the TDRPD. The current site of the

Truckee Ice Rink was initially explored for potential expansion to a full-sized ice sheet. However in late

2017, the TCP and TDRPD and Town of Truckee agreed on a new site just west of the Truckee Ice Rink,

as shown in an early concept below.

Source: TCP


CONCEPTUAL SITE PLANS (CONT.)

17

HISTORY (CONT.)

In 2018 the TDRPD, TCP, and Truckee Tourism Business Improvement District (TTBID) agreed to begin

exploring the feasibility of a year-round facility that would cater to both ice groups and other non-ice

activities, which could benefit the local community and be an economic driver. As a result the TDRPD

hired MWA Architecture in November 2018 to provide designs for a potential pavilion and ice arena.

INITIAL SITE PLAN & DESIGN

As of June 2019, MWA Architecture produced the following site plan for an outdoor, covered pavilion and

ice rink:



SITE PLAN & DESIGN (CONT.)

MWA Architecture also initially provided two roofing concept designs, as shown below, and Concept 7

was ultimately chosen as the preferred concept (as of June 2019).


Preferred

Concept

CONCEPTUAL SITE PLANS (CONT.)


OPERATING SCOPE OF PROPOSED FACILITY

Project stakeholders anticipate that the facility would principally cater to local users, but also have rental

space available for outside groups (sports and non-sports) that could bring in out-of-town visitors. While

hockey, figure skating and other ice events, would be programmed during the “ice season” (typically

early winter to early spring), additional events such as weddings, festivals, concerts, and off-ice sports

could be held between spring and fall during the “non-ice season.”

ESTIMATED PROJECT FUNDING CAPACITY

Based on a conceptual project budget prepared by TCP, it is preliminarily estimated that an outdoor

covered pavilion and ice rink could be funded with approximately $6.5 million in public and private funds

from the following potential sources (as preliminarily estimated by TCP): $2,000,000 (TTBID);

$2,000,000 (foundations, grants, & naming); $1,500,000 (TDRPD); $275,000 (public fundraising);

$250,000 (Truckee Tahoe Airport District); $125,000 (Town of Truckee); and $100,000 (other sources

such as General Obligation Bonds, etc.).

IMPLICATIONS FOR THE FACILITY DESIGN PROCESS

Victus recommends that detailed cost estimates be developed for each concept currently developed by

MWA Architects. Designs could then be adjusted to fit the available project funding. At a minimum, the

new covered pavilion and ice rink should include a covered NHL-sized rink, mechanical/equipment

storage, and seating for up to 320 spectators, however the ultimate project funding availability will

determine whether existing on-site buildings can be renovated for locker rooms, bathrooms,

concessions, administration, etc., or if new buildings can be built to accommodate user group desires.

SCOPE, AMENITIES & FUNDING CAPACITY


Sources: Facility operators; Victus research; Turner Construction Index Note: Sorted by Facility in alphabetical order * Stephen C. West Ice Arena information presented in this chart only includes costs and amenities associated with the covered outdoor rink.

Victus Advisors (as shown later in this report) reviewed comparable ice and event facilities to identify

trends and best practices. The list above shows amenities and estimated construction costs (in 2019

dollars) for comparable outdoor covered facilities. Key takeaways include:

• The average cost of these comparable covered ice rinks in 2019 dollars ranges from approximately

$2.2 million to $14.6 million, whereas the initial budget for a new outdoor covered pavilion and ice

rink in Truckee is approximately $6.5 million. It should also be noted that construction costs in

Northern California are likely to be higher than in other parts of the country.

• The two facilities on the lower end of the range ($2.2 to $2.8 million) lack some of the desired

amenities in Truckee, for example locker rooms (Klamath Falls) or spectator seating (Falmouth).

• Stephen C. West Ice Arena’s outdoor covered rink is the most comparable in estimated cost ($5.6

million) to the proposed budget in Truckee ($6.5 million), however it has a smaller seating capacity

than the Truckee plan. The covered rink was also built in phases over nearly 20 years.

SCOPE, AMENITIES & FUNDING CAPACITY (CONT.)

Comparable Covered Outdoor Ice Rinks – Construction Costs & Size/Amenities

Estimated Number of Cost Per

Construction Outdoor/Covered Square Square Locker Multipurpose Seating

Facility City, State Cost (2019$) Ice Sheets Footage Footage Rooms Space Capacity

Bill Collier Community Ice Arena Klamath Falls, OR $2,227,464 1 28,000 $79.55 a 650

Casco Bay Arena Falmouth, ME $2,802,439 1 29,900 $93.73 a -

Stephen C. West Ice Arena (Outdoor Only)* Breckenridge, CO $5,606,084 1 20,000 $280.30 a 80

The Pavilion Bend, OR $14,621,421 1 30,000 $487.38 a 360

AVERAGE $6,314,352 1 26,975 $235.24 363

MEDIAN $4,204,262 1 28,950 $187.02 360


COMMENTS ON PROPOSED TRUCKEE BUDGET

Given the information on comparable facilities shown on the previous page, it is likely that a $6.5 million

budget for construction of a new outdoor covered pavilion and ice rink in Truckee could be on the low

end of what may be required to build the desired facility in Northern California. Later in this report, Victus

develops a recommended building program based upon the market demand identified in our research.

This recommended building program is described below, as well as our initial comments regarding

potential cost-engineering decisions that may be necessary during the design process.

RECOMMENDED BUILDING PROGRAM – OVERALL DEMAND VS. MINIMUM REQUIREMENTS

Based upon the results of our market demand analysis (detailed in later sections of the report), Victus

Advisors identified that demand exists for a new outdoor covered pavilion and ice rink to have an NHL-

sized rink with seating capacity for up to 320 people, and support areas and amenities such as:

storage/mechanical space for Zamboni and ice-making equipment, covered lobby and support

buildings/spaces (ticketing, rentals, concessions, etc.), basic concessions stand primarily serving

packaged foods, locker/changing rooms (at least four locker rooms to accommodate multiple teams),

public-access restrooms for use by participants and spectators, and adaptability for additional uses

besides ice activities (including the ability to remove dasher boards for covered pavilion events, and to

install other sports surfaces for soccer, lacrosse, and court sports).

As already noted, it is possible that the initial $6.5 million budget may not cover the cost of all of these

amenities. As such, Victus recommends at a minimum that the venue should feature covered event

space, an NHL-sized rink, spectator seating, and necessary space for equipment and chillers. Whereas

other features such as locker rooms, concessions stands, and a rental/ticketing building will be

dependent on construction budgets. If these additional amenities are not able to be built within the initial

$6.5 million budget, they could be included in later construction phases based upon future fundraising.

SCOPE, AMENITIES & FUNDING CAPACITY (CONT.)


3. ANALYSIS OF CURRENT TDRPD ICE &

EVENT FACILITY OPERATIONS


CURRENT OPERATIONS

TDRPD owns and operates the Truckee Ice Rink and the West End Beach (WEB) Pavilion at Donner

Lake. The TDRPD also runs the Music in the Park events during the summer.

Truckee Ice Rink is located at the Truckee River Regional Park south of downtown Truckee. The current

rink features public skating, skate rentals, classes and lessons, and various other ice-related activities.

The season at the rink typically runs from mid-November to early March, however the length of the

season can be impacted by weather conditions. The rink hosts adult and youth hockey leagues, lessons,

and drop-in hockey. Both adult and youth leagues draw from as far away as Reno. Public skating times

during the season are typically Friday from 6pm to 9pm, Saturday from noon to 9pm, Sunday from noon

to 6pm, and sometimes Wednesday from noon to 3pm. Admission for open skating is $7, and an

additional $3 to rent skates.

WEB Pavilion hosts weddings, family reunions/gatherings, benefits, memorials, and other events during

the summer. Rental rates for the venue range from $700 to $800 on weekdays to $2,500 per day on

Saturday and Sunday.

Music in the Park is a free concert series hosted by TDRPD on Wednesdays, from late June through

August at the amphitheater located at Truckee River Regional Park.

The following pages summarize the recent operations of the Truckee Ice Rink, WEB Pavilion, and Music

in the Park.


December is the highest revenue generating month for the current ice rink. This

coincides with school breaks and holidays with more tourists visiting Truckee.

Revenues taper off during the beginning and end of the ice rink’s season as less

days are available for usage.

Revenue has been driven primarily by the amount of open skating patrons during

each month, as youth and adult hockey participation has been limited by the small

size of the rink (110’ x 85’, which only allows for 3v3 hockey).

Source: TDRPD

ICE RINK - AVERAGE REVENUE BY MONTH

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

November December January February March

Re venue

5-Year Average Revenue By Month


Total revenue fluctuated over the past five seasons, ranging from approximately

$50,000 to over $80,000 per season. The decrease in revenue from the 2017-2018

season to the 2018-2019 season could be explained by weather conditions and

chiller problems, since there was a high number of lost days and delayed opening

during the 2018-2019 season, as shown on the following page.

Source: TDRPD

Note: A “season” runs from the opening of the ice rink in November to the closer of the rink March the following year.

ICE RINK - TOTAL REVENUE BY SEASON

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019

Re venue

Total Revenue By Season


Over the past five seasons, the current ice rink has lost 83 total days (42 due to

inclement weather and 41 due to chiller problems). Lost days directly and negatively

impact revenue at the current rink. It is noted that a covered pavilion ice rink would

better mitigate against lost days due to weather than an open-air rink. Inclement

weather and chiller problems combined for a total of 45 lost days during the 2018-

2019 season.

Source: TDRPD

Note: Lost Days are days where normal rink operations are cancelled.

ICE RINK - LOST DAYS BY SEASON

4

7

17

10

45

0

5

10

15

20

25

30

35

40

45

50

2014-2015 2015-2016 2016-2017 2017-2018 2018-2019

Lo st Days

Lost Days by Season

Weather

Chiller Problems


December typically has the highest number of patrons compared to other months. As

shown earlier in the report, this coincides with December also having the highest

amount of revenue generated compared to other months. Overall usage of the ice

rink declines towards the beginning and end of each season.

Source: TDRPD

ICE RINK - AVERAGE PATRONS BY MONTH

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000


Pa trons

5-Season Average Patrons By Month


Total patron attendance at the current ice rink has dropped between the 2013-2014

and 2018-2019 seasons. An attendance spike in the 2017-2018 season is the only

exception to the declining number of patrons. This could be explained by the

correlation between lost days (shown previously) and decreases in attendance and

revenue.

Source: TDRPD

ICE RINK - TOTAL PATRONS BY SEASON

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

10,000

2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019

Pa trons

Total Patrons By Season


Open skating brings the majority of patrons to the current ice rink. Other activities,

including hockey leagues, broomball, and classes/lessons, account for a much

smaller proportion of patrons visiting the ice rink. In the 2018-2019 season, nearly

78% of all patrons were from open skating sessions.

It should be noted that a regulation-sized ice sheet (at least 200’ x 85’) could be

expected to generate significantly greater usage from hockey leagues and other

participatory sports programming, relative to the current 110’ x 85’ ice sheet.

Source: TDRPD

ICE RINK - TOTAL ANNUAL USE BY TYPE

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

2014-2015 2015-2016 2016-2017 2017-2018 2018-2019

Pa trons

Total Annual Use By Type

Open Skating

Adult "Pond" Hockey League

Youth Hockey

Broomball

Classes & Lessons

Adult Drop in Hockey


Open skating accounts for the majority of patrons at the current ice rink in any month

of operation. December is the month with the highest number of patrons attending

the rink for open skating, due in large part to the holiday season. Other local-use

programming and activities such as hockey leagues, broomball, and classes/lessons

tend to peak during January and February.

Source: TDRPD

ICE RINK – AVERAGE PATRONS BY MONTH & USE

0

500

1,000

1,500

2,000

2,500

3,000


Pa trons

Average Total Patrons By Month & Use

Open Skating

Adult "Pond" Hockey League

Youth Hockey

Broomball

Classes & Lessons

Adult Drop in Hockey


Usage at the WEB Pavilion typically begins in May and runs through October. Peak

usage is during the month of July.

Source: TDRPD

WEB PAVILION - USAGE DAYS BY MONTH

0

5

10

15

Jan Feb March April May June July Aug Sep Oct Nov Dec

3-Year Average Usage Days By Month


Weddings are the most common event type held at the WEB Pavilion.

Source: TDRPD

WEB PAVILION - USAGE DAYS BY EVENT

13.7

4.74.3

3.33.0 3.0

1.0

0

5

10

15

Annual Average Da ys

Annual Average Usage Days by Event

Wedding

Corporate

Paddle/Swim/Triathlon

Non-Profit

Civic

Family

Church


Weddings peak during June and August while most other event types, such as civic

and corporate events, peak during July. The overall most utilized month by average

days is July, with usage tapering off at the beginning and end of the season.

Source: TDRPD

WEB PAVILION - USAGE DAYS BY MONTH & EVENT

0

5

10

15

May June July August September October

AverageDays

Average Days By Month & Event

Church

Family

Civic

Event

Paddle/Swim/Triathlon

Corporate

Wedding


Every Wednesday, from the second to last weekend in June through the last week of

August, TDRPD hosts a summer concert series in the amphitheater located at

Truckee Regional Park. The concerts are free admission with optional donations

collected.

Source: TDRPD

Note: * Data for 2019 is partial, showing concerts from June 19 through July 10

MUSIC IN THE PARK – ATTENDANCE & DONATIONS

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

2016 2017 2018 2019*

$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

$14,000

Attendance Donations


KEY TAKEAWAYS

Below are key takeaways from the analysis of TDRPD’s current operations at the Ice Rink, WEB

Pavilion, and Music in the Park:

ICE RINK

• The current rink is dependent on weather conditions. Weather conditions accounted for 42 lost days

over the past five seasons.

• The current ice sheet is too small for regulation-size hockey competition.

• Open skating patrons comprise the majority of visitors to the rink.

• Peak usage of the current ice rink occurs during the month of December with less usage during the

beginning and end of the ice season.

WEB PAVILION

• Weddings account for the largest use at the WEB Pavilion with an average of 13 days of use each

year.

• The Pavilion also hosts corporate events, family gatherings, and other group activities.

MUSIC IN THE PARK

• Music in the Park generates an average of over $9,000 in donations and 11,000 attendees total

during the summer.


4. COMPARABLE MARKET

& FACILITY ANALYSIS


TRUCKEE TOWN VS. TRUCKEE µSA

37

Truckee-Grass Valley µSA

Town of Truckee

Source: Esri

The Town of Truckee has a population of 17,813 and is part of the Truckee-

Grass Valley Metropolitan Statistical Area*, a defined economic area which has

a total population of 103,504.

*MICROPOLITAN STATISTICAL AREA (µSA)

µSA’s are defined by U.S. Office of Management & Budget as one or more adjacent counties or

county equivalents that have at least one urban core area of at least 10,000 population but less than

50,000, plus adjacent territory that has a high degree of social and economic integration.


TRUCKEE DEMOGRAPHIC DATA

38

Sources: Esri, city-data.com

Note: (1) Adjusted for cost of living according to city-data.com and ACCRA Cost of Living Index

Town of Truckee Truckee-Grass Valley µSA United States

Population 17,813 103,504 332,417,793

Population Under 18 3,892 17,360 73,272,691

Percentage of Population Under 18 21.8% 16.8% 22.0%

Population Growth:

Annual Pop. Growth (2000 to 2019) 1.3% 0.6% 0.9%

Annual Pop. Growth (5-year Projection) 0.8% 0.4% 0.8%

Projected Population (2024) 18,521 105,796 345,487,602

Median Age 39.3 50.2 38.5

Median Household Income $86,862 $62,849 $60,548

Adjusted Median Household Income (1) $87,123 $63,038

Total Households 6,951 43,433 125,168,557

Households With Children Under 18 4,565 28,484 82,295,074

Percentage of Households With Children 65.7% 65.6% 65.7%

Total Businesses 1,353 5,782 12,112,147

Relative to the larger Truckee-Grass Valley µSA, the Town of Truckee has a younger population, a faster

growing population, and higher household income levels, all of which reflect the town’s position as a

significant economic driver for the Truckee-Grass Valley µSA economic area as a whole. Despite housing

just 17% of the µSA’s population, the Town of Truckee has more than 23% of the µSA’s businesses.


COMPARATIVE MARKETS

39

Based upon feedback from the TDRPD and other project stakeholders, which is described in detail later

in this report, Victus Advisors identified ice rink facilities in the following markets as potentially

competitive or comparative with an outdoor covered pavilion and ice rink in Truckee. Victus Advisors

compared the Truckee market’s demographic and socioeconomic characteristics to the competitive set of

markets (listed in alphabetical order below):

• Bend, OR (Bend MSA)

• Breckenridge, CO (Breckenridge µSA)

• Falmouth, ME (Portland MSA*)

• Klamath Fall, OR (Klamath Falls µSA)

• Reno, NV (Reno MSA)

• South Lake Tahoe, CA (El Dorado County)

The following pages summarize and compare the demographic and socioeconomic characteristics of

each of these markets relative to Truckee. Please note, we have utilized the µSA or MSA* for each

location in order to standardize comparisons across markets.

*Metropolitan Statistical Areas (MSA) are defined by the U.S. Office of Management & Budget as adjacent counties with a high degree of

social/economic integration with an urban core of 50,000 people or more.


Market Population

Portland MSA 556,121

Reno MSA 485,737

El Dorado County 197,339

Bend MSA 191,930

Truckee-Grass Valley µSA 103,504

Klamath Falls µSA 69,841

Breckenridge µSA 32,105

Average 233,797

Median 191,930

COMPARATIVE MARKETS - POPULATION

40

The Truckee µSA’s population of 103,504 ranks 5th out of the seven

markets selected for comparative analysis. It is important that facility

capacities and size of any facility be appropriately sized for the

population base.

Source: Esri

Note: Sorted by Population in descending order


COMPARATIVE MARKETS – POP. GROWTH

41

Annualized Proj. Annual

Pop. Growth Pop. Growth

Market (2000-2019) (2019-2024)

Bend MSA 2.7% 2.1%

Reno MSA 1.8% 1.5%

Breckenridge µSA 1.6% 1.2%

Portland MSA 0.7% 0.8%

El Dorado County 1.2% 0.8%

Klamath Falls µSA 0.5% 0.5%

Truckee-Grass Valley µSA 0.6% 0.4%

Average 1.1%

Median 0.8%

Source: Esri

Note: Sorted by Proj. Annual Pop. Growth in descending order

The projected population growth rate of the Truckee

µSA ranks last among the seven comparative markets.


COMPARATIVE MARKETS – MEDIAN AGE

42

The Truckee µSA’s median age of 50.2 ranks last

among the comparative markets, which is common for

markets that are primarily resort destinations, and thus

have a high proportion of retirees and second-home

owners.

Source: Esri

Note: Sorted by Median Age in ascending order

Median

Market Age

Reno MSA 38.3

Breckenridge µSA 38.5

Bend MSA 42.4

Klamath Falls µSA 43.6

Portland MSA 44.2

El Dorado County 45.5

Truckee-Grass Valley µSA 50.2

Average 43.2

Median 43.6


COMPARATIVE MARKETS – YOUTH

43

Households % of

Total w/ Children Households

Market Households Under 18 w/ Children

Reno MSA 187,168 106,056 56.7%

El Dorado County 75,810 39,592 52.2%

Bend MSA 77,240 40,034 51.8%

Klamath Falls µSA 28,634 14,061 49.1%

Portland MSA 230,608 104,288 45.2%

Breckenridge µSA 13,503 5,505 40.8%

Truckee-Grass Valley µSA 43,433 17,360 40.0%

Average 93,771 46,699 48.0%

Median 75,810 39,592 49.1%

40% of households in the Truckee µSA have children

under 18, which ranks last amongst comparative

markets. Again, this is common among resort markets

that have a high proportion of retirees and second-

home owners.

Source: Esri

Note: Sorted by % of Households w/ Children in descending order


Median Adj. Median

Household Household

Market Income Income

El Dorado County $80,696 $81,842

Breckenridge µSA $64,939 $65,265

Reno MSA $63,643 $65,208

Bend MSA $64,323 $64,067

Truckee-Grass Valley µSA $62,849 $63,038

Portland MSA $67,494 $58,589

Klamath Falls µSA $40,496 $48,325

Average $63,762

Median $64,067

COMPARATIVE MARKETS – HOUSEHOLD INC.

44

The Truckee µSA ranks fifth among comparative

markets in terms of cost-of-living-adjusted median

household income, which can be a potential indicator of

household budgets available for spending on sports,

entertainment, recreation, and leisure. It is important

that any new facility be developed with a flexible layout

and multiple uses, so as to tap into a wide variety of

event demand, users, and attendees at various price

levels.

Sources: Esri, city-data.com

Note: Sorted by Adj. Median Household Income in descending order


COMPARATIVE MARKETS – CORPORATE BASE

45

Among comparative markets, Truckee ranks fifth in

terms of business inventory, which can be an indicator

for potential corporate event and business advertising

opportunities for new sports/event facilities.

Source: Esri

Note: Sorted by Total Businesses in descending order; Defined as NAICS recognized businesses.

Total

Market Businesses

Portland MSA 23,811

Reno MSA 17,100

Bend MSA 9,007

El Dorado County 7,552

Truckee-Grass Valley µSA 5,782

Klamath Falls µSA 2,538

Breckenridge µSA 2,372

Average 9,737

Median 7,552


Victus Advisors analyzed ice rink facilities within these markets that could potentially be comparable or

competitive to a new outdoor covered pavilion and ice rink in Truckee. These facilities were identified by

TDRPD and other project stakeholders.

COMPETITIVE & COMPARABLE ICE

FACILITY INVENTORY

46

LOCAL FACILITIES (COMPETITIVE)

1. Jennifer M. O'Neal Community Ice Arena (Reno, NV)

2. South Lake Tahoe Ice Arena (South Lake Tahoe, CA)

Source: Victus Research, Google Maps

3

1 62

5 4

NATIONAL FACILITIES (COMPARABLE)

3. Bill Collier Community Ice Arena (Klamath Falls, OR)

4. Casco Bay Arena (Falmouth, ME)

5. The Pavilion (Bend, OR)

6. Stephen C. West Ice Arena (Breckenridge, CO)


JENNIFER M. O'NEAL COMMUNITY ICE ARENA

47

• Location: Reno, Nevada

• Opened: TBD

• Projected Construction Cost: $14M

• Owner/Operator:

Private – Greater Reno Community Ice Skating Assoc. (GRCISA)

• Planned Features:

- 1 Olympic-sized rink

- 1 NHL-sized rink

- Locker rooms

- Pro shop

• Sample Events:

- Programming would include skating lessons, figure skating, broom ball, ice hockey, sled hockey

and curling leagues, camps, and clinics. The facility will also host group events and parties.

• Additional Notes:

- The project will be completed in two phases, with the first phase including an NHL-sized rink, a pro

shop, offices, locker rooms, bleachers for an estimated 500 people, and the mezzanine shell. The

second phase would include an Olympic-sized rink, a second set of locker rooms, bleachers, and

the completion of the mezzanine.

- GRCISA indicated that there is a great need for an indoor ice facility in Reno. The closest

regulation-sized rink is the South Tahoe Ice Arena, roughly 60 miles from Reno's downtown. They

anticipate that the facility could be a financial driver for the economy by hosting youth and adult ice

tournaments and events.


JENNIFER M. O'NEAL COMMUNITY ICE ARENA

(CONT.)

48

FIRST PHASE LAYOUT

The first phase will include a NHL-sized rink, a pro shop, offices, locker rooms,

bleachers for an estimated 500 people


SOUTH LAKE TAHOE ICE ARENA

49

• Location: South Lake Tahoe, California

• Opened: 2001

• Construction Cost: $3.8M ($7.1M in 2019 dollars*)

• Owner: City of South Lake Tahoe

• Operator: Tahoe Sports Entertainment

• Features:

- 1 NHL-sized rink

- Locker rooms

- Snack bar

- Retail Store

- Private party rooms

- Fitness rooms

• Sample Events:

- Programming includes open skate, adult and youth hockey leagues, private rentals, classes, etc.

- According to ice arena staff, they host about 5 regional tourism events/tournaments per year.


- The only indoor, year-round ice arena in the Lake Tahoe region.

- Nearly 90% of ice time is in-house programming, most outside rentals are during summer months.

- According to facility staff, the arena generates about $14 million in annual economic impact for the

city.

* Estimated according to the Turner Building Cost Index


BILL COLLIER COMMUNITY ICE ARENA

50

• Location: Klamath Falls, Oregon

• Opened: 2002


• Owner/Operator: Private – Klamath Ice Sports Inc. (KIS)

• Features:

- Outdoor, covered pavilion (summer)

- Convertible to 1 NHL-sized rink (winter)

- Party room

• Sample Events:

- Programming is mostly in-house, including open skate, adult and youth hockey leagues, private

rentals, figure skating classes (youth and adult), etc. They also run floor hockey and pickleball

leagues/programs in the summer.

- Occasionally the facility also hosts regional hockey tournaments, figure skating shows, etc.


- The ice rink is operated for five months (November to March) and hosts about 23,500 ice

users/visitors.

- Overall, the hybrid ice/events facility has an annual budget of $315,000 and broke even in 2018.

- Facility staff indicated that any potential ice rink should be covered as much as possible to protect

against the sun and other elements. Furthermore, they recommended that the supporting buildings

and spaces (lobby, concessions, etc.) should also be covered. Lastly, they stressed that ice rinks

are difficult to manage and that the TDRPD should make sure they hire staff that is experienced

with running an ice rink and ice programs.* Estimated according to the Turner Building Cost Index


CASCO BAY ARENA

51

• Location: Falmouth, Maine

• Opened: 2015


• Owner/Operator: Private – Casco Bay Arena, Inc.

• Features:

- Covered, outdoor, unconditioned rink

- 1 NHL-sized rink

- Locker rooms

• Sample Events:

- Casco Bay Hockey Association is the primary tenant.

- Programming includes open skate, adult and youth hockey leagues, private rentals, classes and

events (youth and adult), etc.


- The ice season is between November and late March. Additionally 90% of programming is ice

rentals.

- Facility staff indicated that they bought Sports Court flooring last year to promote non-ice sports

box lacrosse, futsal, etc. during the warmer months.

- The facility is operating at about a 90% cost recovery. Facility staff are hoping that the Sports Court

flooring will help drive more non-ice usage and thus maximize cost recovery.

- Facility staff recommended that the TDRPD consider partnering with a local non-profit hockey club

to guarantee consistent usage and revenue of the facility, unless TDRPD can consistently generate

their own programming. * Estimated according to the Turner Building Cost Index


THE PAVILION

52

• Location: Bend, Oregon

• Opened: 2015

• Construction Cost: $12M ($14.6M in 2019 dollars*)

• Owner/Operator: Public – Bend Park & Recreation District

• Features:

- Partly enclosed

- 1 NHL-sized rink

- 10,000 sq. ft. support building for equipment rentals, locker rooms, concessions, and multi-purpose

room

• Sample Events:

- Programming includes open skate, adult and youth hockey leagues, private rentals, classes and

events (youth and adult), etc. (October – April).

- Roller and in-line skating programming and summer sports camps are available during the off-

season (May – September).


- In 2018, the facility hosted 100,000 visitors.

- The facility operates on an annual budget of just over $1 million and had over $1.1 in revenues.

- Facility staff indicated that they also have capability for basketball and volleyball courts, but that it

has not been very successful there. As a result, most non-ice programming will be roller and in-line

skating. Furthermore, the facility was designed for the dasher boards to be removed, however staff

realized it was very burdensome, so the boards remain up.

* Estimated according to the Turner Building Cost Index


STEPHEN C. WEST ICE ARENA

53

• Location: Breckenridge, Colorado

• Opened: 2000 (Indoor Rink); 1996 (Outdoor Rink); 2015 (added roof to outdoor rink)

• Total Construction Cost: $9.5M ($17.6M in 2019 dollars*)

• Owner/Operator: Public – Town of Breckenridge

• Features:

- 1 outdoor (covered) & 1 indoor NHL-sized rink

- Locker rooms & meeting rooms

- Pro Shop

• Sample Events:

- Programming includes open skate, adult and youth hockey

leagues, private rentals, classes and events (youth and adult), etc.

- Partnership with Summit Youth Hockey which allows for consistent use of both ice sheets.


- The indoor arena is rented out at $257 per hour while the outdoor covered rink is rented at $150

per hour.

- The ice season for the outdoor rink is between September and April. During the warmer months,

turf is placed on the outdoor ice rink for other sports usage such as soccer, rugby, and lacrosse.

- Facility staff indicated that the facility operates at annual cost recovery between 55% and 65% on

an annual operating budget of about $1 million. Town officials have decided to prioritize local use

and benefit ahead of renting out the facility to outside groups.

- Facility staff highly recommends that the TDRPD consider partnering with a local, non-profit hockey

group to maximize usage. * Estimated according to the Turner Building Cost Index


Estimated

Number of Outdoor Year Construction

Facility City, State Ice Sheets and/or Covered Indoor Open Cost (2019$)

Bill Collier Community Ice Arena Klamath Falls, OR 1 a 2002 $2,227,464

Casco Bay Arena Falmouth, ME 1 a 2015 $2,802,439

Jennifer M. O'Neal Community Ice Arena Reno, NV 2 a TBD $14,000,000

South Lake Tahoe Ice Arena South Lake Tahoe, CA 1 a 2001 $7,122,675

Stephen C. West Ice Arena Breckenridge, CO 2 a a 2000 $17,578,858

The Pavilion Bend, OR 1 a 2015 $14,621,421

AVERAGE 1 2007 $9,725,476

MEDIAN 1 2002 $10,561,338

SUMMARY OF ICE FACILITIES

54

Sources: Facility operators; Victus research; Turner Construction Index Note: Sorted by Facility in alphabetical order

ICE FACILITY NOTES

• Facility Design - Four of the six ice facilities profiled had at least one ice sheet that was

outdoor and/or covered.

• Construction Cost - Construction costs for ice facilities ranged between $2.2 and $17.6

million in 2019 dollars. Several outdoor/covered venues in rural markets were completed

for less than $3 million (Klamath Falls, OR; Falmouth, ME).

• Programming – Almost all facilities profiled rely heavily on in-house programming, thus

leaving fewer hours for private ice rentals. Several facilities partner with youth hockey

clubs to provide in-house hockey programming.

• Opportunities for Multi-Use - Three of the facilities (Casco Bay Ice Arena, The Pavilion,

and Stephen C. West Arena) are outdoor and/or covered ice facilities that actively

promote non-ice programming during the warmer months.


5. EVENT ANALYSIS


STAKEHOLDER & USER GROUP INTERVIEWS

56

In July 2019, the TDRPD identified participants and scheduled a series of one-on-one interviews for

Victus Advisors. Victus also conducted telephone interviews with other event groups and potential

users of a new outdoor pavilion and ice rink. The goals of these interviews were to gather feedback

from key stakeholders and community leaders regarding the market potential for a new outdoor covered

pavilion and ice rink in Truckee. The set of topics and questions included perceptions of Truckee and its

current sports and event facility offerings, possible comparable and competitive venues and markets,

and other feedback concerning the proposed covered pavilion and ice rink.

ONE-ON-ONE INTERVIEWS - Victus Advisors conducted 19 in-person and/or telephone interviews

with representatives from the following 12 groups (listed in alphabetical order):

• Boom Boom Cup Classics (Hockey)

• Cal Ice Hockey

• Crux Events

• Jam On It (Basketball)

• Lake Tahoe Tournament (Lacrosse)

• Oakland Ice Center

• Rocker Memorial Skatepark

• Truckee AYSO

• Truckee Community Pavilion (TCP)

• Truckee-Donner Recreation & Park

District (TDRPD)

• Truckee Tourism Business Improvement

District (TTBID) Board & Staff

• Truckee Tribe (Lacrosse)

Key highlights of these interviews are summarized by stakeholder group and by pavilion usage in the

following pages. Please note that the highlights presented tend to focus on the topics and sentiments

that were raised by multiples interviewees, unless otherwise noted.


INTERVIEW SUMMARIES

57

TRUCKEE COVERED PAVILION & ICE ARENA (TCP)

COMPETITIVE & COMPARABLE VENUES

• The TCP mentioned a local group in Reno is working towards building an indoor ice rink. The South

Lake Tahoe Ice Arena is the closest ice rink to Truckee and hosts some hockey tournaments (6-8

per year). The South Lake Tahoe rink has the added benefit of being nearby to casinos and other

entertainment to attract visitors. The TCP believes that there is enough regional demand for hockey

tournaments to also draw some events to a new pavilion and ice rink in Truckee.

IDEAL AMENITIES FOR A NEW PAVILION

• TCP suggested that the facility should be designed with the ability to close off the walls of the

pavilion when needed for weather protection. It was also suggested that portable heaters could also

be brought in during the winter for spectators.

• TCP says that the pavilion should have an NHL-sized (200’ x 85’) ice rink with permanent seating of

at least 300 with the potential to bring in other bleachers or seating arrangements as well.

• Other amenities that the group said should be considered are a mechanical and compressor room,

storage for equipment (including a Zamboni), a ticketing and rentals counter, a concessions stand

for primarily packaged foods, space for food trucks, and at least four locker rooms to accommodate

multiple teams at the same time.


INTERVIEW SUMMARIES (CONT.)

58

TCP (CONT.)

DEMAND FOR A NEW PAVILION

• TCP representatives said that TTBID would be allotted three guaranteed weekends to attract events

to the new pavilion in each fall and spring shoulder season (six weekends annually). It is expected

that TTBID would still pay a rental rate for these weekends but would be able to schedule their

preferred dates in advance.

• TCP believes the current rink is too small. The current rink can only support playing 3-on-3 hockey.

Youth and other programs have been growing since being offered at the current rink. TCP thinks that

a full-sized sheet of ice would help TDRPD ice programs continue to grow and expand. Ice skating,

figure skating, curling, broom ball, and possibly roller hockey are other activities that could be held at

the new pavilion and ice rink.

• TCP believes that a new outdoor pavilion and ice facility should be one of the next projects taken on

by TPRPD. TCP representatives feel that there is no similar or competing events venue like the

proposed outdoor pavilion and ice rink currently in Truckee or the rest of the Tahoe area.

• TCP believes that the community can raise upwards of $6.5 million in public and private funds for a

new outdoor covered pavilion and ice rink. As a reference, the private community raised $2.1 million

in 2016 for a new aquatics center in Truckee.


TRUCKEE-DONNER RECREATION & PARKS DISTRICT (TDRPD)

COMPETITIVE & COMPARABLE FACILITIES

• The closest ice rink is the South Lake Tahoe Ice Arena. Reno also has some seasonal outdoor rinks.

• Most Lake Tahoe event venues are expensive. A goal of TDRPD is to have the new pavilion be

financially accessible to users for weddings and other events.

DEMAND FOR NEW PAVILION

• The current ice rink is not covered and typically loses some days each season due to inclement

weather. A new covered pavilion and ice rink would decrease or eliminate days lost from weather.

• TDRPD believes that youth hockey and other ice programs in Truckee need a larger ice rink for their

use. A larger rink would allow current ice programs and offerings to grow and expand.

• TDRPD staff said that the pavilion should balance between local usage and tournaments/events.

Interviewees suggested the pavilion could host a tournament/tourism event once every three weeks.

• Interviewees said that the pavilion could be used for some performing arts and corporate events.

Other new or existing events and festivals mentioned that could be hosted entirely or partly at a new

pavilion included Music in the Park, food truck festivals, music festivals, and the Farmers Market.



TRUCKEE TOURISM BUSINESS IMPROVEMENT DISTRICT (TTBID)

INTEREST IN PAVILION PROJECT

• TTBID indicated that their interest in supporting the new pavilion project is based on the ability of the

new venue to attract outside events and visitors to the Truckee community.

• Ideally, interviewees said that a new pavilion and ice rink should provide benefits to the community

most of the time, but also be able to bring in tourism during the shoulder seasons.

• Interviewees said that events that have a high-ticket value or high sponsorship presence tend to

bring in more money to hotels, restaurants, and the community. TTBID representatives hope that a

new pavilion and ice rink could bring in enough of these kinds of impactful events and tourism

spending to justify investment from TTBID in the project.

CURRENT VENUES IN TRUCKEE

• The Truckee Regional Park was mentioned as currently lacking in amenities when compared to

similar parks in the Reno area. A new covered pavilion and ice rink could provide more amenities

and uses to the Regional Park area.

• The Truckee Community Center is limited to 150 people for events. The Center has been remodeled

but does not have enough space for larger events.



TTBID (CONT.)

• Interviewees indicated that there is no ballroom sized facility in Truckee to host large dinner or

banquet events. An event in Truckee wanted to have a gala-type dinner for 200 guests. Similar past

events have been held at the Squaw Creek Resort ($150 per person) because of the lack of venue in

Truckee. A proper venue could keep some of these events in Truckee.

• Interviewees said that a challenge for field tournaments (lacrosse, soccer, etc.) is that fields in the

area are scattered across different sites with no central hub. A new pavilion could serve as a central

gathering location for these tournaments.

PAST & LOST EVENTS IN TRUCKEE

• TTBID promotes events taking place in Truckee that can attract visitors. TTBID promotes about 200

events per quarter in the community that fit the organization’s five travel themes of Adventure Base

Camp; World Class Trails & Slopes; Local Cuisine, Breweries & Markets; Entertainment & Mountain

Culture; and Active Families Base Camp. Of those events, about ten are described by TTBID as

“major” events in the Truckee community.

• TTBID directly sponsors two events in Truckee; Craw Thaw and Truckee Dirt Fondo. Potential

events that the Truckee area has lost include Night in the Country (country music festival), Snow

Globe (winter festival currently in South Tahoe), and Tough Mudder. General reasons for lost events

included weather, lack of a proper venue, and lack of sponsorship dollars.



TTBID (CONT.)

COMPETITIVE & COMPARABLE VENUES & MARKETS

• TTBID has official lists of comparable markets. The regional comparable markets are North and

South Lake Tahoe and Reno. The national comparable markets are Bend, OR; Breckenridge, CO;

Mammoth, CA; Park City, UT; and Vail, CO.

• Interviewees said that Mammoth, California, is looking at potentially building an Olympic-sized ice

rink with an instant spring structure for around $11 million. Whistler Olympic Plaza was another

outdoor ice rink mentioned during interviews; however the ice sheet is only used for open skating.

• Reno hosts some major events during the evenings in the summer. Downtown streets are shut down

for these events (Hot August Nights, etc.). The Reno Art Town event takes place in July at a small

amphitheater with a covered stage and grass viewing area by the river. The venue is centrally-

located downtown.

• The North Lake Tahoe Resort Association has a sponsorship budget of around $500,000 to put

towards attracting events and sponsors to the area to drive tourism.

• Interviewees said that a factor that impacts visitation to Truckee is the amount of direct flights to the

area (RNO) relative to other comparable markets. More direct flights from outside of the western

United States to Reno could lead to Truckee being more attractive and accessible to visitors.



TTBID (CONT.)

PREFERRED AMENITIES FOR NEW PAVILION

• Interviewees said that ideal amenities for hosting events at the pavilion should include fencing for

ticketed events, substantial parking, audio/visual capabilities, and the capability to be a turnkey

venue for a wide variety events. In particular, TTBID would like to have the ability to host catered

dinner events at the new pavilion.

• The new outdoor covered pavilion should be able to host events of up to 2,500 attendees. According

to interviewees, many events in Truckee use Main Street for parking and events with more than

2,500 attendees, which can create parking and safety issues for the Town.

• The venue should have a full-sized ice sheet for hockey and ice events. The ability to cover the

concrete with turf for soccer, lacrosse, and other sports and activities would make the pavilion more

flexible and versatile in its sports offerings.

• Interviewees said that the pavilion covering will be a huge asset in Truckee. The snowpack and late

spring are obstacles for events held in the area. Events are sometimes moved or delayed due to bad

weather. The ability to protect the pavilion from wind and provide some portable heating in the

pavilion are also important for attendees.



TTBID (CONT.)

STRENGTHS OF TRUCKEE MARKET

• Some of the strengths of Truckee mentioned in interviews include hotels, restaurants, retail, and

accessibility (via I-80, Reno-Tahoe Airport, three-hour drive from Bay Area).

• Downtown Truckee has a charming, mountain-town culture. Downtown and the new railyard

development would be walking distance from the new pavilion. Donner Lake is also a natural asset

of Truckee that attracts visitors.

WEAKNESSES OF TRUCKEE MARKET

• Some of the weaknesses of the Truckee area include transportation and traffic. Traffic in the area

funnels through downtown Truckee, which creates problems during large events and winter road

closures. Public transportation and ride sharing do not have a wide presence in Truckee.

• Truckee is not as strong as some locations on the shoreline of Lake Tahoe in terms of being a luxury

destination. Lakeside locations are able to attract many more international visitors because of their

positioning as a luxury destination.



TTBID (CONT.)

FUTURE EVENTS IN TRUCKEE WITH NEW PAVILION

• Interviewees commented that event planners are looking for spaces to host large dinner events. This

new facility can be a meeting and event space with catering access and tables. Events that could be

hosted there include corporate dinners, meetings, and weddings. The location of the pavilion near to

the new railyard development amenities is an added benefit for events.

• People interviewed said that turnkey events with major sponsors would be ideal for the new venue

and would drive visitation to Truckee.

• TTBID is interesting in events at the pavilion and ice rink that will lead to visitation and hotel nights in

Truckee including attracting national visitors. It was mentioned that some event attendees within the

drive market of Truckee have second homes in the area and do not bring as many hotel stays.

• Interviewees said that sports events (hockey, figure skating, mountain biking, etc.) seem like the

best events to bring new hotel nights to the area. A new pavilion could be a start or finish area for

races or a central location for other sports events. Interviewees said that locals tend to view sports

tourism more favorably than big concerts, festivals, and other events that bring crowds to Truckee.



TTBID (CONT.)

FUTURE EVENTS IN TRUCKEE WITH NEW PAVILION (CONT.)

• Interviewees said that there is no central sports field location and that field tournaments could use a

new pavilion as a central organizing place (sponsorship booths, pick up packets, awards location,

etc.).

• Concerts were another event type mentioned during interviews that TTBID believes could be held at

a new pavilion. These concerts could be held jointly between the amphitheater and new pavilion.

The pavilion could also enhance the current offerings at the amphitheater, as the covered pavilion

provides protection from weather not offered at the amphitheater.

• The new pavilion could be a site for festivals, however TTBID indicated that they are not interested

in creating or producing these events but would rather attract existing events or have a third-party

produce a new event.



BASKETBALL


• Interviewees said that a covered pavilion in the Truckee area could possibly host some basketball

events. Ideally, events at an outdoor covered pavilion would be played on wood floors, or at least a

temporary sport court surface (portable, modular, engineered court surface).

• Some basketball events that could possibly be held at the pavilion include showcase events,

celebrity tournaments, and local youth camps. However, interviewees indicated that larger AAU-type

tournaments would likely not be interested in using the venue when compared to more traditional

indoor multi-court sites.



CONCERTS

PERCEPTIONS OF CURRENT VENUES IN TRUCKEE

• Interviewees said that the live music presence in Truckee is fairly vibrant. People commented that

the Town has some small venues but is lacking in larger ones.

• Several felt that a larger venue could be capable of attracting more people to shows. However, the

overall venue experience must be positive for acts that come to Truckee. There has been some

experience and sound issues at smaller venues in Truckee in the past. A new venue needs to

provide a quality and consistent experience for entertainers.

• People interviewed said that the amphitheater used to do a lot of shows. The amphitheater does not

have a way to fence off the venue for ticketed events. Parking was mentioned as another obstacle at

the amphitheater and Regional Park. Overall, interviewees said that the amphitheater is not a bad

venue that is sometimes underutilized for events.



CONCERTS (CONT.)

IDEAL AMENITIES FOR NEW PAVILION

• Some interviewees indicated that there is not a venue in the area that can hold between 2,500 and

5,000 people.

• One interviewer said that technology changes so quickly in the music/concert industry. This makes it

difficult to build a venue that meets the needs of every promoter and act. Equipment can be rented to

meet the specifications of each event. A strong and versatile rigging system to hang various sound

systems and lights will allow the facility to host a wider variety of events.

• Interviewees said that it is important to consider the acoustics at the new pavilion, including how

speakers could best be placed in the venue.

• Interviewees said that the overall venue ambiance needs to be taken into consideration. By adding

house lights that are dimmable, the pavilion can feel more like a quality concert venue and not just a

simple outdoor structure.



CONCERTS (CONT.)


• Interviewees think that having a larger venue could attract more people for new and current events

(like Craw Thaw). People also commented that the pavilion could be the central location for a festival

and concert/event after-parties.

• Interviewees said a 3,000-seat concert venue could be good for the Truckee area and fill a missing

void in the market. A covered pavilion could meet the needs not currently being served by the

amphitheater.

• Interviewees believe that there is an opportunity to host concerts at a new venue. Truckee’s location

along I-80 could be beneficial for attracting acts traveling between Reno, Salt Lake City, and the Bay

Area. The outdoor covered pavilion should be designed to provide a high-quality and consistent

concert experience to attract these acts.



OTHER EVENTS – CORPORATE RETREATS, BANQUETS, WEDDINGS, ETC.


• Interviewees believe that corporate events could be held in the offseason in Truckee but there is no

venue in the Town that can host a large party (over 200 attendees). Some corporate groups have

stayed at the Ritz-Carlton, but the hotel does not have enough space to host larger meetings and

events.

• Interviewees commented that the Craw Thaw event has been growing and has plans to continue to

grow, but it still lacks an ideal venue. The event has thought about using a nearby rodeo arena in the

future.

• The Resort at Squaw Creek was mentioned as a turnkey event venue that attracts corporate and

other events. The ballroom at Squaw Creek can hold up to 600 people for a banquet event.

Interviewees said that Truckee misses out on some corporate events to venues like Squaw Creek

because of the lack of a larger meeting and events venue in the Town.



OTHER EVENTS (CONT.)


• Interviewees indicated that the pavilion should be able to host a large party of at least 200

attendees. Some of these users would need to have amenities to allow catering companies to serve

events.

• Some event organizers said that events held at the pavilion could host bands as part of their events

and would need an elevated stage.


• Interviewees indicated that there is a need for an affordable event venue in the area. Many of the

events held in the off-season in Truckee are organized by non-profit groups with limited budgets.

• One group said that a flat ground skateboarding contest could be held at the new pavilion.



OTHER EVENTS (CONT.)

DEMAND FOR NEW PAVILION (CONT.)

• Interviewees said that fundraising and plated events could be held at the new venue. People

interviewed mentioned that the proximity to the Regional Park and its amenities (open space, tables,

etc.) could enhance their events and make the pavilion an even more attractive venue.

• Those interviewed said that a new covered pavilion could potentially host some corporate

retreats/activities. Bay Area companies mentioned during interviews that have previously held

corporate retreats/activities in Truckee included Apple, Oracle, and Workforce. Interviewees also

said that some Bay Area companies are putting satellite offices in Reno, making Truckee a

convenient retreat destination.



HOCKEY


• Several people interviewed said that they like the concept of an outdoor covered rink, and that the

unique offering could be an attractive draw for people who want an outdoor hockey experience.

Interviewees said that the facility should have a way to protect the facility from weather with side

wind protection and some type of heating system for spectators.

• Interviewees commented that a new ice rink would need at least four dressing/locker rooms so that

the two teams playing the current game and the two teams preparing for the next game could have

separate spaces. Showers and adequate storage space were mentioned as other amenities that

would be nice to have at a rink.

• Interviewees said that seating is important with outdoor rinks. Seating options mentioned included

bleacher seats, a beer garden, and an open food court area with tables. People mentioned that there

should be enough seating to allow for other members of the community to attend events.



HOCKEY (CONT.)


• Interviewees said that hockey tournaments on one sheet of ice are difficult to do with the amount of

games and their scheduling. Organizers suggested that tournaments have running time clocks to

prevent delays in game starting times. Interviewees also commented that other rinks in Northern

California typically create their own tournaments and events as opposed to outside tournament

operators using their facilities. Larger, more elite tournaments usually target Denver, Chicago, and

other bigger hockey markets for their events.

• South Lake Tahoe Ice Arena hosts youth hockey tournaments. Interviewees said that it is within

driving distance for many Northern California clubs but is expensive as a tournament destination.

Interviewees also said that youth clubs are always looking for quality tournaments within driving

distance in the state. Interviewees can see more youth teams wanting to go to Truckee to play

tournaments.

• Interviewees said that the destination location of Truckee and the unique atmosphere of an outdoor

rink could be attractive for an in-season game or tournament for nearby American Collegiate Hockey

Association (ACHA) teams.



HOCKEY (CONT.)


• Interviewees said that an outdoor covered pavilion could be a big hit for adult tournaments. Outdoor

tournaments take place in Minnesota, Wisconsin, and other locations. Truckee could be another

option for outdoor men’s and women’s tournaments. A tournament organizer expressed interest in

starting an adult tournament at the pavilion.

• One interviewee suggested that having the rink open from November to April would be great for

hockey users.



ICE SKATING


• Interviewees said that the longer the season is for an outdoor rink the better it would be for the

users. A longer season would give more opportunities for residents and visitors to participate in ice

skating and other activities.

• Ice Sports Industry (ISI) is an ice sports trade organization that promotes the growth of various ice

sports and activities. ISI District 14 (Northern California) Championships are held at South Lake

Tahoe Ice Arena in June. Competitions take place throughout the year. Interviewees commented

that a new outdoor rink in Truckee could host ISI competitions during the winter.

• Interviewees said that Northern California is in need of more ice rinks and that a rink in Truckee

could support additional learn-to-skate programs and figure skating showcases and competitions.

• Curling, broomball, and other ice activities were mentioned as ideas for corporate events at the new

rink.



LACROSSE


• Local users said that late springs and snow inhibit them from using outdoor fields. They need to find

fields before April when most outdoor fields are opened. Interviewees suggested that having artificial

turf fields or, ideally, a true indoor fieldhouse would meet their needs for early spring practice space.

A temporary artificial turf area at a covered pavilion could also be part of a solution. The events that

said they would not necessarily need a standard sized field but could use smaller-sided field space

for practices.

• For box lacrosse, interviewees said that a facility would need boards, some spectator seating, and

bench seating on one side. The same boards and benches used for hockey could be used for box

lacrosse. Groups also mentioned the need for storage space for equipment. This space could be

used on a seasonal basis.



LACROSSE (CONT.)


• A problem with using the facility in early spring could be the overlapping time period with the ice rink.

Interviewees said that they could use the pavilion as early as February and March, but that it would

be difficult for the pavilion to switch between ice and turf.

• Local lacrosse groups said that they could run a box lacrosse league during the fall (October through

November or December). If the pavilion had artificial turf set up with the hockey boards, a box

lacrosse league could operate in the evenings a few days throughout the week. Interviewees said

that if demand is strong this league could grow and expand in the future.



LACROSSE (CONT.)


• One lacrosse event said that if there were artificial turf that could be rolled out over the concrete area

they could do smaller-sided game formats (7-on-7) as part of their event. They said that an NHL-

sized rink space could accommodate two games at the same time.

• Groups provided mixed responses on using the proposed pavilion as a central location for their

multi-field outdoor tournaments. Some said that such usage could be beneficial as a central

bus/shuttle location or a central check-in station. Interviewees said that many attendees are more

interested in doing tourism/visitor experiences rather than a vendor village.

• Smaller, portable artificial turf could also be used for demonstrations at events. Such turf could also

be utilized for coaches’ and officials’ clinics during the summer. These clinics are typically held on

outdoor fields but having a covered venue would be better for these clinics in the summer.



SOCCER


• American Youth Soccer Organization (AYSO) currently works with TDPRD to run youth programs in

the Truckee area. The organization runs leagues and programming in the spring and fall, with fall

season being much larger than spring. Spring season runs from March through July.

• One challenge with spring soccer in the area is the lack of available field space during the early

spring while there is still snow on the ground. Groups currently rent out gym space for practices and

matches during that time and said that there is no indoor turf in the area. Soccer groups indicated

that there could be some demand for artificial turf at the proposed pavilion, primarily during the early

spring. A concern about this is that the usage time would overlap with the ice usage.



Below are key takeaways from the interviews conducted by Victus Advisors:


• Truckee misses out on some corporate events, meetings, and banquets because of the lack of a

larger meeting and events venue in Truckee.

• People commented that the Town has some small music venues but is lacking in larger ones aside

from the amphitheater.

COMPETITIVE TOURISM MARKETS

• Competitive tourism markets mentioned in interviews were North and South Lake Tahoe and Reno.

National comparable markets included Bend, OR; Breckenridge, CO; Mammoth, CA; Park City, UT;

and Vail, CO.


• Ice groups requested a full-sized ice rink with locker rooms, storage space, and adequate seating at

a new pavilion.

82

INTERVIEW KEY TAKEAWAYS


IDEAL AMENITIES FOR NEW PAVILION (CONT.)

• The facility should be designed with the ability to close off the walls of the pavilion when needed for

weather protection. Portable heating could also be brought in during the winter.

• A new pavilion should be able to host at least 200 people in a banquet-style setting. The pavilion

should also have the ability to host catered events.

• Removable artificial turf would allow access for field sports (lacrosse, soccer, etc.) during the non-ice

months at the pavilion.

• The pavilion should have the proper amenities to host concert activity including a strong and flexible

rigging system to hang various sound systems, and lights will allow the facility to host a wider variety

of events. Other sound and stage equipment can be rented to meet the needs of different acts.

83

INTERVIEW KEY TAKEAWAYS (CONT.)



• A new covered pavilion and ice rink would decrease or eliminate days lost from weather as well as

provide a larger rink that would allow current TDRPD ice programs and offerings to grow and expand.

• A full-sized ice rink could also attract some ice hockey tournaments during the winter.

• The pavilion should have a balance of local usage and tournaments/events. These events could

include concerts, music and other festivals, weddings, corporate events and banquets, mountain bike

races, and other sports events.

84

INTERVIEW KEY TAKEAWAYS (CONT.)


6. PROGRAM & FACILITY RECOMMENDATIONS


OVERVIEW

86

Our facility recommendation is based primarily upon the following primary and secondary research

conducted by Victus Advisors over the course of this study:

• Analysis of Truckee’s unique market characteristics.

• Review of comparative markets.

• Community feedback via in-person and telephone interviews.

• Interviews conducted with event organizers and tournament operators.

Based on customized research and our extensive industry experience, we have identified that demand

exists for an outdoor, covered pavilion and ice rink.


FACILITY RECOMMENDATION

87

VENUE PROGRAMMING: The recommended ice programming should include: open skate, skating

lessons, figure skating, broom ball, ice hockey rentals, sled hockey and curling leagues, camps, and

clinics. The facility will also host other group rentals and parties during the ice season. Non-ice

programming should include: concerts, weddings, banquets, festivals, and corporate events. Additional

non-ice sports events could include soccer, lacrosse, basketball, and volleyball.

FACILTY RECOMMENDATION: Victus Advisors identified demand for development of a new outdoor

covered pavilion and ice rink in Truckee. Based upon the results of our analysis, Victus Advisors has

identified that demand exists for a new outdoor covered pavilion and ice rink in Truckee with:

❑ NHL-sized rink

❑ Seating capacity for up to 320 people

❑ Support areas and amenities, such as:

▪ Covered lobby – A facility operator recommended that the supporting buildings and

spaces (ticketing, rentals, concessions, etc.) should also be covered.

▪ Concessions – TCP recommended that a basic concessions stand should primarily serve

packaged foods.

▪ Locker rooms –TCP and local hockey stakeholders indicated that at least four locker

rooms should be at the new facility to accommodate multiple teams at the same time.

▪ Restrooms – Spectators should have access to men’s and women’s restrooms.

❑ Storage/mechanical space for Zamboni and ice-making equipment


FACILITY RECOMMENDATION

88

FACILITY RECOMMENDATION (CONT.):

❑ Adaptability for additional uses besides ice sports and events including the ability to remove

dasher boards for covered pavilion events, and the ability to install other sports surfaces such

as modular sport court tiles and roll-out artificial turf for soccer, lacrosse, and court sports.

❑ It should be noted that the above recommendations could be reduced or expanded depending

on the TDRPD’s budget, and in consultation with project architects and engineers. At a

minimum, the venue should feature covered event space, an NHL-sized rink, spectator seating,

and necessary space for equipment and chillers, however other features such as locker rooms,

concessions stands, and a rental/ticketing building will be dependent on construction budgets.

FACILITY RECOMMENDATION RATIONALE:

❑ Victus found that NHL-sized ice sheets are limited in in the Truckee/Tahoe area.

❑ Interviewees indicated that the Truckee Ice Rink too small and can only support 3-on-3 hockey.

❑ A new covered pavilion and ice rink would decrease or eliminate days lost from weather, as

well as provide a larger rink that would allow current ice programs and offerings to grow and

expand.

❑ Interviewees said that the pavilion could be used for some performing arts and festival events.

Other events and festivals that could be hosted entirely or partly at a new pavilion include

Music in the Park, food truck festivals, music festivals, and the Farmers Market.

❑ Interviewees said a new covered pavilion could potentially host some corporate

retreats/activities. Bay Area companies mentioned during interviews that have previously held

corporate retreats/activities in Truckee included Apple, Oracle, and Workforce.


7. USAGE PROJECTIONS

& OPERATING PRO FORMA


ESTIMATED ANNUAL UTILIZATION - BY USER

90

Note: Sorted by Facility Hours in descending order

TDRPD ice program usage (including leagues, open skating, etc.) accounts for the highest percentage of

usage at the new pavilion and ice rink. It is estimated that the outdoor pavilion and ice rink could host an

estimated 13 events that could drive tourism to the Truckee area, including hockey tournaments and

TTBID-organized events, all primarily on weekends. It should be noted that TDRPD programming and

non-tourism events would primarily be local residents and drive limited tourism activity.

Estimated Annual Weddings, Corporate & Family Events, Etc.: 37

Estimated Annual TTBID Shoulder Season Events: 6

Estimated Other Concerts, Tournaments, Tourism Events: 8

Total Estimated Annual Users/Attendees: 66,000*

Estimated Annual Out-of-Town Visitors: 28,000 (42%)

*Notes: (1) Includes estimated athletes, officials, coaches, parents/family, spectators, visitors, etc.(2) Represents unique daily visits. For example, if an athlete participated in practices on a Tuesday and a Thursday one week, that would count as two (2) unique visits that week.

Facility

User Hours

TDRPD Ice Programs 900

Weddings, Corporate Events, Etc. 370

Other Local Use 230

TTBID Shoulder Season Events 180

Hockey Tournaments 120

Concerts & Other Tourism Events 100

Hourly Ice Rental 90

TOTAL 1,990


0

50

100

150

200

250

300

350

January February March April May June July August September October November December

Fa cilityHo urs

ESTIMATED DEMAND & USAGE CALENDAR

91

Source: Victus research

ESTIMATED USAGE PATTERNS

The new pavilion will have the ice rink open in mid-November and stay open into the beginning of

March. Estimated usage of the ice rink peaks during the months of December, January, and February

with heavy usage by TDRPD programming (leagues, open skating, etc.). Non-ice usage peaks during

the summer months. July and August are likely to be the busiest months for non-ice usage with

weddings and corporate or other events renting out the facility.

ICE ENDS

EARLY MARCH

ICE BEGINS

MID NOVEMBER


KEY ASSUMPTIONS FOR OUR PROJECTIONS

92

The following key assumptions were utilized by Victus Advisors in order to develop operating and financial

projections for a new outdoor pavilion and ice rink in Truckee:

• Financial projections have been developed for a new outdoor pavilion and ice rink and are based on

estimated programming, rental, and event usage developed via the market research previously

presented in this report.

• For these projections, we have assumed that a concessions stand (whether permanent or pop-up

style) will serve primarily packaged food/beverages.

• The property will be publicly owned and operated by TDRPD, and thus exempt from property taxes.

• Our pro forma shows project operating income and expenses and does not include debt service or

long-term capital improvement funding.

• The facility will be home to the ice and hockey programming currently held at the outdoor ice rink.

• The outdoor pavilion and ice rink will market to both local users and regional events. It is assumed that

the ice rink will be in place at the venue during a similar time frame as the current outdoor ice rink in

Truckee (November to March).

• These projections are based on current market circumstances, and thus assume that there will be no

other major changes to the available sports field inventory within the Truckee/Tahoe market.

• The financial projections displayed on the following pages utilize a variety of additional assumptions,

including data gathered from third-party sources, information provided by the TDRPD, and Victus

Advisors’ industry experience. There will be differences between these projections and actual events,

and these differences may be material.


In a stabilized year of

operations, it is estimated

that the operations of the

new outdoor pavilion and ice

rink could operate at

approximately break-even,

prior to debt service or long-

term capital maintenance

funding. Stabilized year of

operations typically occurs

by Year 3 of operations.

It should be noted that this

model assumes that all non-

TDRPD user groups would

pay rent for use of the

pavilion. Other assumptions

are detailed on the following

pages.

Notes:

(1) Presented in 2019 dollars.

(2) Net Income from Operations does not include Interest, Depreciation, and Amortization

(3) Does not include variable accounting charges and capital expenses (such as allocation expense and capital and building expense)

FINANCIAL PRO FORMA

Stabilized

Operating Revenues: Year

Rental Income $284,600

Open Skating & Drop-In $61,800

Ice Skate Rentals $24,700

Hockey & Other Leagues $8,200

Skating Classes & Lessons $5,200

Other Ice Program Revenue $3,100

Concessions (Net of COGS) $39,100

Advertising & Sponsorship $29,000

Total Revenues: $455,700

Operating Expenses:

Salaries & Wages $232,000

Ice Program Expenses $138,400

Utilities $65,500

Maintenance/Repair $7,200

Materials/Supplies $3,900

General & Administrative $5,900

Total Expenses: $452,900

Net Income From Operations: $2,800

Operating Margin: 0.6%


OPERATING REVENUES

Revenue generated by a new outdoor pavilion and ice rink is expected to consist primarily of rental

income, programming revenues, concessions, and advertising/sponsorship. A brief description of each

potential revenue source is provided below.

Rental Income

Facility rent typically accounts for the largest revenue source for a sports/events facility. Rental revenue

is collected from non-TDRPD activity, ice rentals, events, and concerts. Victus has estimated hourly and

daily rental rates for both pavilion and ice rink rentals based on Victus’ research. The rates are

summarized in the table below.

TDRPD Ice Program Revenue

TDRPD ice program revenue includes Open Skating & Drop-In, Skate Rentals, Hockey Leagues,

Classes & Lessons, and Other Ice Program Revenue. This revenue is an estimate of increased activity

and programming of TDRPD programs (including open skating, hockey leagues, skate rentals, drop-in

hockey, and classes/lessons) that could be conducted at the new outdoor pavilion and ice rink. These

estimates are based upon the TDRPD’s current fees shown below:

Pavilion Hourly Pavilion Daily Ice Rink Hourly Ice Rink Daily

Rate $300 $2,800 $160 $1,550

Admissions Leagues/Drop-In Lessons

Resident $6-$7 Hockey, drop-in $15 Group Lessons (30 min) $35

Non-Resident $7-$8 Broomball League (per team) $540 Drop-In Lesson (30 min) $15

Pond Hockey League (per team) $525 Private Lesson (30 min) $40

Season Pass Youth Hockey Skills Clinic $55

Resident $50-$59 Youth Hockey (ages 8-14) $100 Other

Non-Resident $60-$69 Skate Rental, per visit $3

Skate Sharpening $12


OPERATING REVENUES (CONT.)

Concessions

Concessions revenue consists of sales of various basic food and beverage items (packaged goods,

water, sports drinks, hot chocolate, etc.) at the pavilion. Revenue assumptions are based on estimated

usage and attendance, and comparable per capita spending from facilities across the country

(approximately $1 to $3 per visitor per day, depending on local user versus tournament/event user).

Concessions revenue is shown as net of cost of goods sold. This represents a conservative estimate for

concessions revenue due to the uncertain nature of permanent concessions operations at a new pavilion

and ice rink. Note: concessions sales revenue could be replaced by options that include lease revenue

charged to local vendors, food trucks, etc. to provide outside food/beverage options.

Advertising & Sponsorship

Advertising and sponsorship revenues are assumed to be derived from the sale of wall banners ($500

per banner) and scoreboard signage ($1,500 for one scoreboard). Given the small size of the corporate

base in the Truckee area, we have conservatively assumed there would be total advertising sales of

approximately $29,000 per year.


OPERATING EXPENSES

Operating expenses expected to be generated by the new outdoor pavilion and ice rink include salaries,

wages, and benefits, utilities, and other expenses. A brief description of each potential major source of

expense is provided below.

Salaries, Wages & Benefits

In addition to existing TDRPD staff, we have assumed that TDRPD would require additional labor equal

to two (2) full-time-equivalent employees, including a facility coordinator and additional maintenance and

custodial staff. Additionally, we have assumed approximately $120,000 per year in additional part-time

and seasonal labor.

Programming Expenses

Programming expenses are estimated from Victus’ experience with existing venues. This expense

includes all costs associated with running TDRPD’s ice and hockey programs. This was taken from

previous years’ expenses for the current outdoor rink.

Utilities

Cost estimates for utilities include use of electricity, gas, water, and steam, and are based upon

comparable utility costs at similar facilities. It should be noted that due to the outdoor nature of the

pavilion, utility costs are much lower than other indoor sports and event facilities.


EXPENSES (CONT.)

Other Expenses

Other expenses expected to be incurred by the new outdoor pavilion and ice rink include general and

administrative expenses, repairs and maintenance, materials and supplies, marketing/advertising costs,

insurance, and other such expenses, as described below:

• Maintenance and repairs for structures, equipment, grounds, etc.

• Materials and supplies for administration and operations of the facility

• Office and administrative expenses, including but not limited to marketing and advertising,

telecommunications, travel costs, permits, service fees, and other such operating expenses

These expenses have been estimated based upon expenses at comparable venues.


LONG-TERM CAPITAL NEEDS

In addition to the annual operations of the facility, current industry best practices recommend

budgeting for long-term capital improvement needs. We typically recommend that an amount equal to

at least 0.5% of facility construction costs, or in this case $32,500 adjusted annually for inflation,

should be contributed annually to a capital reserve fund. This capital reserve fund can be drawn upon

by TDRPD to pay for necessary capital maintenance and improvements as the facility ages.

In the table below, it is estimated over a 30-year period that a construction cost of $6.5 million could

require TDPRD to set aside over $1.5 million in capital improvement funds.

Notes:

(1) Annual reserve funding contributions equal 0.5% of estimated facility construction costs, plus 3% annual inflation, contributed annually to a capital fund.

(2) Cumulative Capital Reserve Contributions is a conservative calculation of potential available funds, as no assumptions have been made for potential returns from holding these reserve funds in an investment account or interest-bearing account.

ESTIMATED Operating Year: 1 2 3 4 5 10 15 20 25 30

BUDGET Cumulative Capital

$6,500,000 Reserve Contributions $32,500 $65,975 $100,454 $135,968 $172,547 $372,576 $604,465 $873,287 $1,184,926 $1,546,201


8. VISITATION ESTIMATES &

FISCAL IMPACT ANALYSIS


1. ESTIMATE GROSS DIRECT SPENDING

100

The first step in projecting the potential economic and fiscal impacts of a new outdoor pavilion and ice

rink in Truckee is estimating the Gross Direct Spending activity that could occur throughout the Town

due to the ongoing annual operations of the facility.

Gross Direct Spending represents all of the annual direct spending that could be associated with the

facility, regardless of income source or spending location within the Town.

In-Facility Revenues: Town-Wide Visitor Spending:

Facility Rental Fees Lodging

Programming Revenue

Concessions Sales

Restaurants

Sponsorships/Advertising

Entertainment

Retail

Transportation

Primary Sources of Direct Spending from

a New Outdoor Pavilion and Ice Rink in Truckee

Ongoing Facility Operations


2. IDENTIFY “LOCAL” ECONOMY

101

For purposes of this study, Victus Advisors has been tasked with identifying the

potential economic and fiscal impacts within the Town of Truckee. Therefore, the

local economy studied in this analysis is the physical area solely within the Town of

Truckee (as highlighted above). It is worth noting that the TTBID has the same

boundaries.

As described on the next page, “Net” Direct Spending only occurs when the spending

source originates outside of the Town and occurs within the Town’s limits, which

most often occurs when regional/national event activity is held (such as tournaments,

championships, etc.).

Source: Esri


3. CALCULATE NET IMPACTS

102

After estimating the “Gross” economic activity associated with facility development, Victus Advisors

estimated the portion of Gross Direct Spending that could represent incremental (or “Net”) spending

within the Town’s economy. Net Direct Spending accounts for the phenomenon of “displacement”, as

described below.

DISPLACEMENT is the economic principle that assumes a

household’s sports/recreation/entertainment budget would be spent within the

local economy with or without development of a new outdoor pavilion and ice

rink. For purposes of this study, we have assumed that local event spending

would be displaced (i.e. spent elsewhere within the Truckee economy) without

the presence of an outdoor pavilion and ice rink. Therefore...

NET IMPACTS estimated by Victus Advisors will only include the

estimated dollars spent within Town limits by non-resident visitors who come to

Truckee for regional event activity, thus injecting new incremental dollars into the

Town’s economy.


4. REVIEW OF EXISTING TRUCKEE DATA

103

In addition to Victus Advisors’ proprietary methodology and economic analysis experience, we also

reviewed several documents that were provided by the Truckee Tourism Business Improvement District

(TTBID). Other documents we reviewed included, but were not limited to:

• California Welcome Center Report;

• 2018-2019 Town of Truckee Operating Budget;

• 2017 & 2018 Tourism Economic Impact Reports prepared by Visit California;

• Town of Truckee – Historical Revenue Trends;

• Key Truckee Metrics - 2011-2019;

• 2017-2018 Town of Truckee Fiscal Report;

• And other similar reports and analysis.

This review was very helpful in providing input for our assumptions related to overnight visitation trends

and estimated visitor spending patterns in our economic and fiscal impact model.


Estimated In-Facility Direct Spending (Net) $228,576

Estimated Out-of-Facility Direct Spending (Net) $5,299,380

Total Estimated Direct Spending - Net: $5,527,956

Net Spending as % of Gross: 50%

ESTIMATED GROSS DIRECT SPENDING ASSOCIATED

WITH OUTDOOR PAVILION & ICE RINK

$11,068,340

NET DIRECT SPENDING IMPACTING TRUCKEE

ANNUAL IMPACTS

104

Note: ““Net” Direct Spending only accounts for spending occurring in Truckee by outside visitors to the Town.

* Note: Represents annual spending, presented in 2019 dollars.

ONGOING IMPACTS OF OPERATIONS – ANNUAL IMPACTS:

After adjusting estimates of gross direct spending for displacement, it is estimated that approximately 50% of

all spending associated with the annual operations of the new outdoor pavilion and ice rink would have a net

impact on the Town of Truckee.

DISPLACEMENT

ADJUSTMENT


TOTAL NET DIRECT SPENDING:

Sports $229,000 4%

Lodging $1,552,000 28%

Food & Beverage $2,082,000 38%

Shopping $694,000 13%

Entertainment $694,000 13%

Transportation $278,000 5%

TOTAL: $5,529,000 100%

ANNUAL IMPACTS (CONT.)

105

Note: Represents annual impacts. Presented in 2019 dollars.

It is estimated that the Food & Beverage industry in the Town of Truckee would benefit the most from

the annual tourism impacts of a new outdoor pavilion and ice rink (38% of incremental direct

spending), followed by Lodging (28%).


TRUCKEE LODGING INVENTORY

106

The Truckee Chamber of Commerce lists seven (7) hotels, four (4) bed & breakfast/rustic lodges, and

eight (8) RV parks/campgrounds within Town of Truckee limits. It should be noted that just two of these

(Hampton Inn and Best Western) are national hotel chains, whereas the rest are independently-owned

boutique hotels and lodges. Furthermore, there are also hundreds of rental properties (homes and

condominiums) within the Town that are also assessed a transient occupancy tax and TTBID tax.

According to stakeholder feedback, there are plans for additional national chain hotels to be built within

the Town of Truckee in future years. While the current lodging inventory in the Town of Truckee is

deemed sufficient to capture the incremental overnight stays projected on the following pages, it is also

believed that the availability of additional future hotel inventory could result in the increased capture of

incremental ice and event pavilion hotel room nights within the Town of Truckee.

Sources: Esri, Truckee Chamber of Commerce

HHH

H HH

H

LL

L LC

C

C

CC

CC

C

H

L

C

Hotels

Lodges

(B&B/Rustic)

RV/Camps


Tax Est. Tax

Tax Type Assessor Rate Revenue

Truckee Sales Tax Town 0.75% $28,000

Tourism Occupancy Tax Town 10.00% $155,000

Tourism Business Improvement District Tax TTBID 2.00% $31,000

Total City Tax Revenue: $214,000

FISCAL IMPACTS

107

FISCAL IMPACTS OF OPERATIONS:NET ANNUAL TAX REVENUE

It is estimated that a new outdoor pavilion and ice rink in Truckee could generate $214,000 annually in

incremental tax revenue for the Town of Truckee and the TTBID via sales tax, tourist occupancy tax,

and the TTBID.

Note: Sales tax based on direct, indirect & induced spending


Total Visitors Staying in Hotel/Motel/Rental: 12,630

Total Rooms Utilized 4,210

Average Nights per Room: 2.0

Total - Incremental Annual Room Nights 8,420

Average Daily Room Rate (ADR): $184.33

Total - Incremental Hotel Room Spending: $1,552,045

Estimated Incremental Annual Lodging Impacts - Truckee

LODGING IMPACTS

108

Victus Advisors estimates that a new outdoor pavilion and ice rink could generate over 8,400

incremental annual lodging nights in Truckee, as shown below.

Notes:

(1) Overnight Visitors estimate developed by Victus Advisors as part of our Utilization & Attendance Estimates

(2) ADR represents median monthly ADR for the Town of Truckee based on data from STR for the “High Sierra” region

(3) Total Hotel Room Spending represents direct hotel room spending only in 2019 dollars, and does not include indirect or induced impacts


Hotel Town Tax TTBID

Year Direct Spending Nights Revenues Revenues

1 3,316,774 5,052 109,800 18,600

2 4,422,365 6,736 146,400 24,800

3 5,527,956 8,420 183,000 31,000

4 5,693,795 8,420 188,490 31,930

5 5,864,609 8,420 194,145 32,888

6 6,040,547 8,420 199,969 33,875

7 6,221,764 8,420 205,968 34,891

8 6,408,417 8,420 212,147 35,937

9 6,600,669 8,420 218,512 37,016

10 6,798,689 8,420 225,067 38,126

11 7,002,650 8,420 231,819 39,270

12 7,212,729 8,420 238,773 40,448

13 7,429,111 8,420 245,937 41,661

14 7,651,984 8,420 253,315 42,911

15 7,881,544 8,420 260,914 44,199

16 8,117,990 8,420 268,742 45,525

17 8,361,530 8,420 276,804 46,890

18 8,612,376 8,420 285,108 48,297

19 8,870,747 8,420 293,661 49,746

20 9,136,870 8,420 302,471 51,238

21 9,410,976 8,420 311,545 52,775

22 9,693,305 8,420 320,892 54,359

23 9,984,104 8,420 330,518 55,989

24 10,283,627 8,420 340,434 57,669

25 10,592,136 8,420 350,647 59,399

26 10,909,900 8,420 361,166 61,181

27 11,237,197 8,420 372,001 63,017

28 11,574,313 8,420 383,161 64,907

29 11,921,542 8,420 394,656 66,854

30 12,279,189 8,420 406,496 68,860

Cumulative Total: $245,059,000 248,000 $8,113,000 $1,374,000

Net Present Value: $128,421,000 n/a $4,251,000 $720,000

SUMMARY OF NET IMPACTS OVER TIME

109

TOTAL IMPACTS (NET)

Over a 30-year period, a new outdoor

pavilion and ice rink is estimated to have a

total net impact of over $245 million in direct

spending, more than $8.1 million in

cumulative Town taxes, and nearly $1.4

million in TTBID revenues.

It should be noted that we have assumed

that a stabilized year of operations will

occur by year 3, at which point the facility’s

annual usage and event activity is assumed

to hold stable for the remainder of the

facility’s useful life.

Numerous factors could impact the long-

term stability (either positively or negatively)

of a new ice and events pavilion, including

but not limited to development or demolition

of competitive facilities within the

region, overall participation trends in

recreation and events, local and regional

population growth trends, etc.Notes: Assumes 3% annual inflation. NPV was calculated based upon a 4% discount rate.Operational stabilization is assumed to occur by Year 3.


VICTUS ADVISORS LLC

2720 Homestead Road, Suite 130

Park City, Utah 84098

(435) 604-0874

[email protected]

CONTACT INFORMATION

110

4.4Draft - Lease Terms with

Town of Truckee

DRAFT Lease Term Sheet

09/10/2019

Owner Town of Truckee

Lessee Truckee Donner Recreation and Park District (TDRPD)

Premises Address

10720 Riverview Drive

Premises Description

Eastern portion of the parcel (see Exhibit 1: Premises Map). Lease area consists of modular office (1,600 sf), shop building (6,000 sf), and surrounding asphalt area (~2.05 acres total area)

Purpose Operation of TDRPD Corporation Yard

Lease Term • 10-year initial term

• Provided that at a minimum of one New Public Facility1 in Truckee River Regional Park is in operation, the MOU described below for the implementation of the Park Master Plan is still in effect, and that TDRPD is not in default under the lease, TDRPD shall have the option to renew the lease for two additional 10-year terms with similar rent and lease terms

• The Town and TDRPD intend towill meet during the final extension term to consider TDRPD’s future use of the premises. In the event that no additional TDRPD use beyond the final extension term is contemplated by the Town, the Town will endeavor to provide 36 months’ notice to TDRPD.

Lease expiration

• The Town and TDRPD agree that construction of one or more New Public Facilities will be a multi-year process consisting of numerous project milestones, including design, financing, receipt of development permit, and construction. In the event that Town Council determines that insufficient progress toward these milestones has occurred prior to 1/1/2024 due to the actions or inaction of TDRPD, the Town may terminate the lease with one year’s notice.

• In the event that no New Public Facility has been completed prior to 1/1/2030 the Town may terminate the lease with one year’s notice.

Possession Date • Lease will commence upon the satisfaction of all of the following conditions: (1) Issuance of a building permit is for a New Public Facility in Truckee River Regional Park; (2) TDRPD has taken action to designate the a Library Site within Truckee River Regional Park shown in Exhibit 2 as the site for a future library, unless a different site isthat is mutually agreed to by both parties; (3) Vacation of the leased premises by the Town (estimated 2020-1); and (4) execution of an MOU between the Town, TDRPD, TDPUD, and TSD to guide the implementation of the Park Master Plan.

• The Town reserves the right to utilize the premises without restriction until the lease commencement date.

Premises Condition

• Town will deliver Premises in its present “AS IS” condition

Termination • Town may terminate the lease if the library site is used or designated for a different purpose without the Town’s consent, if the New Public Facility ceases to operate, or if the New Public Facility operates for fewer than an agreed-upon number of days per year.

• Termination by either party for breach of lease obligations and failure to cure such breach within thirty (30) days after receipt of written notice from the non-breaching party or, if such cure cannot be completed within thirty (30) days, the breaching party’s failure to commence such cure within thirty (30) days after its receipt of written notice and thereafter failing to diligently prosecute such cure to completion.

Base Rent • $1 per year unless building permit has expired for the New Public Facility but the New Public Facility is not open and operating

• If the building permit for the first New Public Facility has expired and the New Public Facility is not in operation, Base Rent will be adjusted to market rate (as determined by a Town of Truckee consultant mutually agreed to by Town of Truckee and TDRPD) and will remain at market rate until the New Public Facility is in operation, subject to the Town’s right to terminate as described under “Lease Expiration”.

Percentage Rent

TDRPD and Town will share Net Revenue from the Ice Rink and Pavilion facility (or other New Public Facility operated by TDRPD), as follows:

• At the end of each lease year, TDRPD will report to Town a summary of Direct Operating Expenses, Debt Service, Capital Reserve and Revenue from the Ice Rink and Pavilion facility, and a calculation of Net Revenue.

• Within 90 days after the end of each lease year, TDRPD will remit 50% of Net Revenue to Town as Percentage Rent.

• In the event that Net Revenue is less than or equal to $0, no Percentage Rent will be charged for the Lease Year.

• Town will have the right to audit TDRPD’s claimed expense and revenue numbers for the facility at Town’s expense, but if the audit shows an overstatement of costs or understatement of revenues TDRPD will bear the cost of the audit and remit any rent due plus interest

TDRPD responsibilities

• Complete any necessary tenant improvements, including obtaining all necessary permits

• Make all arrangements and pay possessory interest tax (as applicable)

• Implement BMPs for storm water management and equipment/ materials storage; Cooperate with periodic Town inspections to facilitate BMP implementation

Maintenance Responsibility

• Prior to lease commencement date, the Town and TDRPD facilities staff agree to conduct joint walk-throughs of the premises to assess current site conditions upon request of TDRPD but not more than once annually, and once immediately prior to the commencement of the lease.

• TDRPD shall, at its cost: o Complete any deferred maintenance necessary for TDRPD occupancy (such as paving and

fencing repairs), subject to Town approval o Maintain and keep in good repair all structural components of the Premises, including, but,

not limited to foundations, roofs, plumbing, load bearing walls, and utility equipment and infrastructure, and HVAC systems.

o Maintain and keep in their current condition or better, all non-structural components of the Premises, including interior wall finishes, flooring, windows, paved areas, and landscaping.

o Repair or replace, as they become worn out, all fixtures and equipment o Provide housekeeping and routine and periodic work scheduled to mitigate wear and

deterioration of Premises o Avoid and promptly remove any unsightly outdoor storage or parking of materials, garbage,

or equipment. o Provide snow removal as necessary to the assigned Premises and driveway

• In the event TDRPD fails to maintain the applicable elements of the Premises as set forth above, after ten (10) days prior notice from the Town, or such other period of time as may be reasonable to perform such repair and maintenance, the Town may perform such maintenance or repair, and TDRPD shall pay the costs incurred by the Town within thirty (30) business days upon receipt of invoice.

• Town written approval shall be required prior to any improvements or actions requiring a building permit or other permit, as well as installation of new fences or new fixed equipment)

• Town approval will not be required for housekeeping, routine and periodic maintenance, or repair and replacement in-kind of broken or worn out elements, parts or surfaces, or other actions or improvements not requiring a permit of any kind

Ownership of Improvements

• Title of all improvements or permitted future improvements shall be owned by Town throughout the term of the lease and after expiration of lease, except as stated below, unless TDRPD removes TDRPD-installed improvements without damaging the Premises or altering it from its original condition, in which case the removed improvement installed or affixed by TDRPD shall be the property of TDRPD.

Utilities • TDPRD shall make all arrangements with utility providers and pay for all utilities.

• In order to support the Town’s renewable energy goals, at any term during the lease the Town may, at its option and cost, install renewable energy systems, such as solar panels, upon the leased facilities, provided that such systems are compatible with TDRPD’s use of the facility as a corp yard (rooftop solar panels will be deemed compatible for purposes of this provision). In the event that the Town exercises this option:

a. TDRPD agrees to cooperate with Town to facilitate installation of Renewable Energy Equipment

b. The Town will maintain Town-installed Renewable Energy Equipment c. To provide the Town an opportunity for payback on its investment, TDRPD will reimburse

the Town on an annual basis for TDRPD’s net energy savings for the leased facilities, which shall be calculated based on Town consultant’s calculation of estimated net energy savings multiplied by the current applicable TDPUD billing rate.

• In the event that TDRPD desires to initiate installation of renewable energy systems within the Premises, the Town and TDRPD will negotiate specific financial arrangements for the resulting renewable energy savings.

Insurance 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease. 3. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate. 4. Property insurance against all risks of loss to any tenant improvements or betterments, at full replacement cost with no coinsurance penalty provision. 5. All Coverage: Town may require insurance coverage to be increased every five years to match the change in the Consumer Price Index.

Limitations of use

• TDRPD shall operate in compliance with all applicable laws including Town of Truckee Municipal Code, California Building Code, and environmental health regulations

• TDRPD shall maintain neighborhood-oriented quiet hours: No overnight operations. Limit heavy equipment operations to 7:00 am- 7:00 pm, except during periods of snow. During periods of snow heavy equipment operations may begin at 12:00 am.

• No hazardous materials may be used or stored on site, unless approved in writing by Town

• Unless approved in writing by Town, assigned area will be used for Corporation Yard purposes only. No public programming or access is permitted.

Other Partnership terms

• Site Planning Collaboration: TDRPD acknowledges that the Town may plan for the re-use of the remaining portion of the Riverview parcel, which may include public facilities, housing, open space/park, trail connections, creek channel restoration, or other uses. TDRPD agrees not to oppose any future Town effort to redevelop or restore the remaining Riverview parcel land. All such uses are deemed to be compatible with the lease, and unrestricted access through the leased premises Shared Access Driveway (see Exhibit 1) by Town employees, residents, contractors, guests, members of the public, and others to such uses will be permitted.

• New Public Facility Site Designation: TDRPD agrees to designate an appropriate New Public Facility site for future construction of a public library, or a different New Public Facility mutually agreed to by both Town and TDRPD, within Regional Park. TDRPD will execute a lease or other real property agreement for the New Public Facility, providing a $1/ year lease and a term that will allow for amortization of the facility investment and at a minimum will be commensurate with the term of the Riverview Corp Yard lease. The Riverview Corp Yard lease may be terminated by the Town if the New Public Facility lease expires or is terminated. In the event that no New Public Facility has been constructed prior to 1/1/2030, the site designation may be rescinded by TDRPD.

1- New Public Facility is defined as (1) An expanded ice skating rink with covered pavilion; or (2) A public library; or

(3) A different facility that (a) will provide broad community benefit, and (b) is of a similar scale to the currently

proposed Ice Pavilion or library projects, and (c) is mutually agreed to by both the Town of Truckee and TDRPD.

Exhibit 1: Premises Map Riverview Corporation Yard 10720 Riverview Drive, Truckee

-Lease Area Boundary

- Shared Access Driveway (40’ Wide)

Exhibit 2: Library Site designated within Multiple Site Planning Study

4.5 District's FY 2019-2020

Budget

Adjustments Additions SubtractionsNet

Adjustment Total

Board Approved Preliminary FY19/20 Budget Amount 10,061,038Total Revenue Adjustments 77,001 12,648 64,353

Adjusted Preliminary Budget 10,125,391

Preliminary Budget Operating Expenditures (Including Debt Service) 9,893,219Total Operating Expenditure Adjustments 308,235 85,518 139,773 222,717

Adjusted Preliminary Budget Operating Expenditures Including Debt Service 10,115,936

Adjusted Budget Surplus (Deficit) 9,455

LABOR REQUESTS (Included in Adjusted Operating Expenditures Above) 110000 - Move PTB Accounting Clerk I Deena to FTB Accounting Assistant Step 1 14,975 360100 - Move PTB Juan Park Facility Worker I to FTB Maintenance Worker Step 1 29,507 240203 - Move PTB Lisa to FTB Assistant Aquatics Coordinator Same Step 3 & 4 8,820

53,302 53,302 TOTAL LABOR REQUESTS 53,302

CAPITAL EXPENDITURE REQUESTS (Included in Adjusted Operating Expenditures Above) Upgrade Phone System 2,000 Image Deployment Software License (54 Workstations) 2,000 Install New Fiber at Remote Locations 3,000 CAC Auditorium Lighting / Sound Upgrades 3,000

10,000 10,000 TOTAL CAPITAL EXPENDITURE REQUESTS 10,000

EQUIPMENT REPLACEMENT RESERVE USE REQUESTS: None 0 0TOTAL EQUIPMENT REPLACEMENT RESERVE USE REQUESTS 0

BOARD SPECIAL PROJECTS RESERVE USE REQUESTS: RVSP - Renovate Field #1 (center 100 feet) (IH) 75,000

75,000 75,000TOTAL BOARD SPECIAL PROJECTS RESERVE USE REQUESTS 75,000

FACILITY MAINTENANCE RESERVE USE REQUESTS: Carryover Capital Projects: CAC - Carryover Painting Exterior Project (IH) 30,000 1,697 28,303 CAC - Carryover Replace Exterior Doors (IH) 16,000 6,354 9,646 CAC - Carryover Rebuild Front Entry (IH) 26,000 3,315 22,685 CAC - Carryover Replace Old Boiler (IH) 19,899 0 19,899 Sub-Total Carryover Projects 91,899 11,366 80,533

TOTAL FACILITY MAINTENANCE RESERVE USE REQUESTS 80,533

Total Projected Governmental Fund Balance Beginning of Year from FY 18/19 Budget 3,508,134Add Projected Revenue FY 19/20 10,125,391Subtract Projected Expenditures FY 19/20 10,115,936Projected Total Governmental Fund Balance End of Year FY 19/20 3,517,589

Less Use of Board Special Projects Reserve 75,000Less Use of Facility Maintenance Reserve 80,533Total Use of Fund Balance 155,533

Adjusted Fund Balance 3,362,056

Funds Designated, Reserved, Allocated, or Restricted for: Operating Reserve (3 months of Total Expenditures ) 2,425,649 Equipment Replacement Reserve 300,000 Board Special Projects Reserve 100,000 Facility Maintenance Reserve 500,000 Scholarship Reserve 25,000 Total Designated, Reserved, Allocated, or Restricted Funds 3,350,649

Total Unallocated Funds (Deficit) 11,407

TRUCKEE DONNER RECREATION AND PARK DISTRICTFY 2019-2020 BUDGET

TOTALGENERAL MITIGATION QUIMBY SCHOLARSHIP GOVERNMENTAL

FUND FUND FUND FUND FUNDS

FUND BALANCE - BEGINNING OF YEAR PLUS PRIOR YEAR ACTUAL REVENUE SURPLUS 3,451,845 21,289 10,000 25,000 3,508,134

REVENUE TAXES AND ASSESSMENTS 5,721,981 5,721,981 MITIGATION AND QUIMBY FEES 257,500 40,000 297,500 DISTRICT SERVICES 3,785,006 3,785,006 GRANTS/OTHER REVENUE 271,904 271,904 INTEREST 45,000 3,000 1,000 49,000

TOTAL REVENUE 9,823,891 260,500 41,000 0 10,125,391

EXPENDITURES GENERAL GOVERNMENT 8,680,111 8,680,111 CAPITAL OUTLAY 0 0 DEBT SERVICE - PRINCIPAL & INTEREST 1,435,825 1,435,825

TOTAL EXPENDITURES 10,115,936 0 0 0 10,115,936

OTHER FINANCING SOURCES (USES) TRANSFERS IN 301,500 0 0 301,500 TRANSFERS OUT (260,500) (41,000) (301,500) BOARD SPECIAL PROJECTS RESERVE (75,000) (75,000) FACILITY MAINTENANCE RESERVE (80,533) (80,533)

TOTAL OTHER FINANCING SOURCES (USES) 145,967 (260,500) (41,000) 0 (155,533)

NET CHANGE IN FUND BALANCES (146,078) 0 0 0 (146,078)

ALL FUND BALANCE SUMMARY

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TOTALGENERAL MITIGATION QUIMBY SCHOLARSHIP GOVERNMENTAL

FUND FUND FUND FUND FUNDS

ALL FUND BALANCE SUMMARY

FUND BALANCE - END OF YEAR 3,305,767 21,289 10,000 25,000 3,362,056

RESERVES & ALLOCATED FUNDS OPERATING RESERVE 2,425,649 2,425,649 EQUIPMENT REPLACEMENT RESERVE 300,000 300,000 BOARD SPECIAL PROJECT RESERVE 100,000 100,000 FACILITY MAINTENANCE RESERVE 500,000 500,000 SCHOLARSHIP RESERVE 25,000 25,000

UNRESTRICTED FUND BALANCE 19,882 21,289 10,000 0 11,407

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Budgeted Budgeted Budgeted Actual Actual Actual Actual Actual ActualFY 19-20 FY 18-19 FY 17-18 FY 17-18 FY 16-17 FY 15-16 FY 14-15 FY 13-14 FY 12-13

3,451,845 3,453,922 3,396,595 3,396,595 3,689,005 9,492,867 8,023,123 5,662,306

REVENUES5,561,957 5,335,661 4,965,677 4,968,027 4,694,650 4,433,918 4,137,889 3,957,672 3,957,586

45,000 25,000 25,000 65,341 34,407 58,994 54,764 42,083 45,996160,024 157,550 155,000 158,400 156,302 155,767 154,180 154,104 153,056

3,785,006 3,526,649 3,358,633 3,750,477 3,166,855 2,645,403 2,617,036 2,678,859 2,320,627271,904 25,000 261,000 1,310,743 403,420 291,454 2,312,060 48,458 143,348

9,823,891 9,069,860 8,765,310 10,252,988 8,455,634 7,585,536 9,275,929 6,881,176 6,620,613

EXPENDITURES510100 EMPLOYEE SERVICES 5,515,695 5,092,923 4,495,725 4,623,390 4,066,957 3,608,213 3,463,756 3,390,822 3,042,950520300 COMMUNICATIONS 35,200 34,170 33,880 33,353 33,448 40,982 26,493 25,225 32,603520500 FOOD & BEVERAGE 89,830 87,240 53,910 110,282 105,149 52,441 53,509 47,960 48,366520600 HOUSEHOLD/JANITORIAL 47,000 41,000 43,300 45,368 34,601 36,169 31,821 38,455 44,152520700 INSURANCE 193,750 134,835 95,000 105,720 98,662 99,699 75,859 84,122 82,199520900 MAINTENANCE 156,200 150,400 150,950 142,382 128,401 132,287 144,734 160,385 164,450521100 MAINTENANCE - VEHICLES 35,500 25,500 29,000 32,400 52,693 0 0 0 0521200 MEMBERSHIPS 14,873 13,668 18,738 22,859 15,245 9,377 10,774 9,952 18,264521300 EMPLOYEE INCENTIVES 1,750 1,500 500 464 609 340 380 0 136521400 OFFICE EXPENSES 145,392 134,342 122,320 137,537 127,749 113,025 119,174 100,534 95,948521500 PROFESSIONAL & SPECIAL SERVICES 516,864 458,519 460,051 461,509 509,623 1,010,609 438,002 667,930 637,657521600 PUBLICATIONS 35,650 30,875 36,875 32,132 21,341 19,462 18,671 12,497 16,607521700 RENTS & LEASES-EQUIPMENT 201,650 70,900 45,060 95,013 49,975 36,618 33,578 45,923 15,708521800 RENTS & LEASES-STRUCTURES/GROUNDS 800 700 200 299 200 0 0 0 0521900 TOOLS & SUPPLIES 261,651 248,872 252,819 211,343 195,525 167,067 153,858 191,990 208,185522000 SPECIAL DISTRICT SERVICES 198,638 156,080 148,380 194,927 179,456 153,332 135,882 151,059 175,717522200 TRANSPORTATION & EDUCATION 105,875 103,850 103,921 106,514 88,436 70,188 78,052 74,899 83,219522400 UTILITIES 529,500 488,000 484,500 445,217 473,980 365,284 332,323 353,972 305,284531500 TAXES & ASSESSMENTS 140,453 131,915 131,007 104,399 107,590 94,458 93,621 94,815 115,558

GENERAL FUND SUMMARY

GRANTS/DONATIONS/OTHER REVENUEOPERATING REVENUE

GENERAL FUND BEGINNING BALANCE PER FINANCIAL STATEMENTS

TAXES INTEREST APPORTIONMENTSWIM POOL ASSESSMENTRECREATION & PARK FEES

1 of 2



GENERAL FUND SUMMARY

540200 STRUCTURES & IMPROVEMENTS 0 0 0 1,374,231 332,118 280,597 2,809,121 297,803 47,467540300 EQUIPMENT 40,500 23,900 40,000 137,296 120,891 283,300 84,666 97,906 109,785

8,266,771 7,429,189 6,746,136 8,416,635 6,742,649 6,573,448 8,104,274 5,846,249 5,244,255

650000 OVERHEAD - 5% 413,340 371,459 337,307 0 0 0 0 0 0

8,680,111 7,800,648 7,083,443 8,416,635 6,742,649 6,573,448 8,104,274 5,846,249 5,244,255

DEBT SERVICE 531600 DEBT SERVICE - CIEDB 0 0 0 0 0 0 291,095 143,768 143,511531600 DEBT SERVICE - CERTIFICATES OF PARTICIPATION 1,435,825 1,431,088 1,433,650 1,435,485 1,432,071 1,174,692 0 0 0

1,435,825 1,431,088 1,433,650 1,435,485 1,432,071 1,174,692 291,095 143,768 143,511

(292,045) (161,876) 248,217 400,868 280,914 (162,604) 880,560 891,159 1,232,847

OTHER FINANCING SOURCES (USES)301,500 733,993 269,000 269,000 285,279 248,824 0 0 555,519

0 0 0 0 0 (925,000) 6,298,082 0 710,0000 0 0 0 0 21,741,944 0 0 0

0 (25,000) 0 0 (2,151) (20,552,576) 0 0 0301,500 708,993 269,000 269,000 283,128 513,192 (6,298,082) 0 (154,481)

CAPITAL EXPENDITURES0 0 0 0 0 6,144,158 0 0 0

155,533 549,194 459,890 0 825,902 0 0 0 0155,533 549,194 459,890 0 825,902 6,144,158 0 0 0

NET CHANGE IN FUND BALANCE (146,078) (2,077) 57,327 669,868 (261,860) (5,793,570) (5,417,522) 891,159 1,078,366

3,305,767 3,451,845 3,453,922 4,066,463 3,427,145 3,699,297 2,605,601 6,553,465 1,078,366

CAPITAL PROJECTS & EQUIPMENTTOTAL CAPITAL EXPENDITURES

GENERAL FUND ENDING BALANCE

TRANSFERS IN (MITIGATION, QUIMBY & SCHOLARSHIP TRANSFERS OUT (CAPITAL EXPENDITURES)PROCEEDS FROM DEBT ISSUANCEOTHER USES

TOTAL OTHER FINANCING SOURCES (USES)

AQUATIC CENTER

OPERATING EXPENDITURES

OPERATING EXPENDITURES WITH OVERHEAD

DEBT SERVICE

REVENUES OVER (UNDER) EXPENDITURES

2 of 2


Budget Budget Budget Actual Actual Actual Actual Actual Actual FY 19-20 FY 18-19 FY 17-18 FY 17-18 FY 16-17 FY 15-16 FY 14-15 FY 13-14 FY 12-13

TOTAL MITIGATION FUND BEGINNING BALANCEAB 1600 MITIGATION FUND BEGINNING BALANCE 379,443 437,101 414,399 430,607 417,957 357,119 307,135 369,254 192,571

TOTAL MITIGATION FUND BEGINNING BALANCE 379,443 437,101 414,399 430,607 417,957 357,119 307,135 369,254 192,571

MITIGATION REVENUEMITIGATION INTEREST 3,000 3,400 3,400 10,705 5,800 4,547 1,850 2,467 1,708AB1600 MITIGATION FEES 257,500 250,000 225,000 582,343 267,075 289,907 130,000 180,612 113,048

TOTAL REVENUE 260,500 253,400 228,400 593,048 272,875 294,454 131,850 183,079 114,756

EXPENDITURESAB 1600 EXPENDITURES 0 0 0 0 0 0 131,850 0 0FUND BALANCE TRANSFER TO GENERAL FUND 260,500 669,212 228,400 228,400 253,731 237,174 307,135 0 0

TOTAL EXPENDITURES 260,500 669,212 228,400 228,400 253,731 237,174 438,985 0 0

NET CHANGE IN FUND BALANCE 0 (415,812) 0 364,648 19,144 57,280 (307,135) 183,079 114,756

TOTAL MITIGATION FUND ENDING BALANCE 379,443 21,289 414,399 795,255 437,101 414,399 0 552,333 307,327

MITIGATION FUND SUMMARY

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Budget Budget Budget Actual Actual Actual Actual Actual Actual FY 19-20 FY 18-19 FY 17-18 FY 17-18 FY 16-17 FY 15-16 FY 14-15 FY 13-14 FY 12-13

TOTAL QUIMBY FUND BEGINNING BALANCEQUIMBY FUND BEGINNING BALANCE PER FINANCIAL STATEMENTS 65,720 34,181 17,804 33,805 18,021 0 94,783 31,544 82,634

TOTAL QUIMBY FUND BEGINNING BALANCE 65,720 34,181 17,804 33,805 18,021 0 94,783 31,544 82,634

QUIMBY REVENUEQUIMBY INTEREST 1,000 600 600 1,609 1,520 40 150 75 461QUIMBY FEES 40,000 40,000 40,000 95,087 45,360 29,414 11,500 3,832 11,496

TOTAL REVENUE 41,000 40,600 40,600 96,696 46,880 29,454 11,650 3,907 11,957

EXPENDITURESQUIMBY EXPENDITURES 0 0 0 0 0 0 11,650 0 0FUND BALANCE TRANSFER TO GENERAL FUND 41,000 64,781 40,600 40,600 30,720 11,650 94,783 0 0

TOTAL EXPENDITURES 41,000 64,781 40,600 40,600 30,720 11,650 106,433 0 0

NET CHANGE IN FUND BALANCE 0 (24,181) 0 56,096 16,160 17,804 (94,783) 3,907 11,957

TOTAL QUIMBY FUND ENDING BALANCE 65,720 10,000 17,804 89,901 34,181 17,804 0 35,451 94,591

QUIMBY FUND SUMMARY

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REVENUESTAXES 5,561,957 5,335,661 4,965,677 4,968,028 4,694,650 4,433,918 4,137,889 3,957,672 3,957,586INTEREST APPORTIONMENT 45,000 25,000 25,000 65,338 34,407 58,994 54,764 42,083 45,996SWIM POOL ASSESSMENT 160,024 157,550 155,000 158,400 156,302 155,767 154,180 154,104 153,056DISTRICT SERVICES 3,785,006 3,526,649 3,358,633 3,553,129 3,166,855 2,645,403 2,617,036 2,678,859 2,320,627GRANTS/DONATIONS/OTHER REVENUE 271,904 25,000 216,000 1,505,434 403,420 291,454 2,312,060 48,458 143,348

9,823,891 9,069,860 8,720,310 10,250,329 8,455,634 7,585,536 9,275,929 6,881,176 6,620,613

QUIMBY MITIGATION FEES 40,000 40,000 40,000 95,087 45,360 29,414 35,604 3,832 11,496AB 1600 BUILDING FEES 257,500 250,000 225,000 239,995 267,075 289,907 265,602 180,612 113,048INTEREST APPORTIONMENT 4,000 4,000 4,000 12,314 7,320 4,587 4,486 2,542 2,169

301,500 294,000 269,000 347,396 319,755 323,908 305,692 186,986 126,713

10,125,391 9,363,860 8,989,310 10,597,725 8,775,389 7,909,444 9,581,621 7,068,162 6,747,326

EXPENDITURES510100 EMPLOYEE SERVICES 5,515,695 5,092,923 4,360,744 4,623,390 4,066,957 3,608,213 3,463,756 3,390,822 3,042,950520300 COMMUNICATIONS 35,200 34,170 33,880 33,353 33,448 40,982 26,493 25,225 32,603520500 FOOD 89,830 87,240 53,910 110,282 105,149 52,441 53,509 47,960 48,366520600 HOUSEHOLD 47,000 41,000 43,300 45,368 34,601 36,169 31,821 38,455 44,152520700 INSURANCE 193,750 134,835 95,000 105,720 98,662 99,699 75,859 84,122 82,199520900 MAINTENANCE 156,200 150,400 150,950 142,382 128,401 132,287 144,734 160,385 164,450521100 MAINTENANCE OF VEHICLES 35,500 25,500 29,000 32,400 52,693 0 0 0 0521200 MEMBERSHIPS 14,873 13,668 19,538 22,859 15,245 9,377 10,774 9,952 18,264521300 EMPLOYEE INCENTIVES 1,750 1,500 500 464 609 340 380 0 136521400 OFFICE EXPENSES 145,392 134,342 122,620 137,537 127,749 113,025 119,174 100,534 95,948521500 PROFESSIONAL & SPECIAL SERVICES 516,864 458,519 293,551 461,509 509,623 1,010,609 438,002 667,930 637,657521600 PUBLICATIONS 35,650 30,875 36,875 32,132 21,341 19,462 18,671 12,497 16,607521700 RENTS & LEASES-EQUIPMENT 201,650 70,900 45,060 95,013 49,975 36,618 33,578 45,923 15,708521800 RENTS & LEASES-STRUCTURES/GROUNDS 800 700 200 299 200 0 0 0 0

TOTAL OPERATING & MITIGATION REVENUE

DISTRICT OPERATING SUMMARY

OPERATING REVENUE

MITIGATION REVENUE

1 of 2



DISTRICT OPERATING SUMMARY

521900 SMALL TOOLS & SUPPLIES 261,651 248,872 252,619 211,343 195,525 167,067 153,858 191,990 208,185522000 SPECIAL DISTRICT SERVICES 198,638 156,080 164,380 194,927 179,456 153,332 135,882 151,059 175,717522200 TRANSPORTATION & TRAVEL 105,875 103,850 103,321 106,514 88,436 70,188 78,052 74,899 83,219522400 UTILITIES 529,500 488,000 484,500 445,217 473,980 365,284 332,323 353,972 305,284531500 TAXES & ASSESSMENTS 140,453 131,915 133,294 104,399 107,590 94,458 93,621 94,815 115,558540200 STRUCTURES & IMPROVEMENTS 0 0 0 1,374,231 1,158,020 280,597 2,809,121 297,803 47,467540300 EQUIPMENT 40,500 23,900 40,000 137,296 120,891 283,300 84,666 97,906 109,785

8,266,771 7,429,189 6,463,242 8,416,635 7,568,551 6,573,448 8,104,274 5,846,249 5,244,255

650000 OVERHEAD - 5% 413,340 371,459 394,511 337,307 0 0 0 0 0

OPERATING EXPENDITURES WITH OVERHEAD 8,680,111 7,800,648 6,857,753 8,753,942 7,568,551 6,573,448 8,104,274 5,846,249 5,244,255

1,445,280 1,563,212 2,131,557 1,843,783 1,206,838 1,335,996 1,477,347 1,221,913 1,503,071

531600 DEBT SERVICE - 2007 COP - CAPITAL PROJECT FUND 0 0 0 0 0 0 0 1,546,463 1,546,038531600 DEBT SERVICE - GENERAL FUND 1,435,825 1,431,088 1,433,650 1,435,485 1,432,071 1,174,692 291,095 143,768 0531600 DEBT SERVICE - CIEDB FACILITY - MITIGATION FUND 0 0 0 0 0 0 0 0 143,511

1,435,825 1,431,088 1,433,650 1,435,485 1,432,071 1,174,692 291,095 1,690,231 1,689,549

10,115,936 9,231,736 8,291,403 10,189,427 9,000,622 7,748,140 8,395,369 7,536,480 6,933,804

0 25,000 0 100,000 0 0 0 0 0

9,455 107,124 697,907 408,298 (225,233) 161,304 1,186,252 (468,318) (186,478)

OPERATING EXPENDITURES

TOTAL OPERATING REVENUE OVER (UNDER)

TOTAL REVENUE OVER (UNDER)EXPENDITURES

EXPENDITURES - (Does not include Debt Service)

DEBT SERVICE

DEBT SERVICE EXPENDITURES

TOTAL EXPENDITURES INCLUDING DEBT SERVICE

INCREASE IN OPERATING RESERVE/ESTABLISH SCHOLARSHIP

2 of 2


BUDGETED BUDGETED BUDGETED ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUALFY 19-20 FY 18-19 FY 17-18 FY 17-18 FY 16-17 FY 15-16 FY 14-15 FY 13-14 FY 12-13

EXPENDITURES FROM ALLOCATED FUNDSDESIGNATED PROJECT COSTS - AQUATIC CENTER 0 0 0 2,629,825 0 6,732,566 0 0DESIGNATED PROJECT COSTS - AQ CNTR CONTINGENCY 0 0 0 0 0 405,000 0 0 0

ALLOCATED FUND EXPENDITURES 0 0 0 2,629,825 0 7,137,566 0 0 0

EXPENDITURES FROM RESERVES AND UNALLOCATED FUNDSOPERATING & CAPITAL EXPENDITURE REQUESTS 10,000 81,250 0 1,307,937 0 0 0 0 0CAPITAL EQUIPMENT PURCHASES 0 163,500 41,000 0 79,000 112,000 84,666 97906 107,000CARRY OVER PROJECTS 80,533 30,000 25,800 0 172,800 0 0 0 0STRUCTURES & IMPROVEMENTS 75,000 274,444 132,090 0 20,000 47,000 2,809,121 297,803 245,371

RESERVE AND UNALLOCATED FUND EXPENDITURES 165,533 549,194 157,890 1,307,937 192,800 47,000 2,809,121 297,803 245,371

TOTAL CAPITAL & SPECIAL PROJECT EXPENDITURES 165,533 549,194 157,890 3,937,762 192,800 7,184,566 2,809,121 297,803 245,371

Operating Capital Expenditures 10,000 81,250

Equipment Replacement Reserve Uses: 0 163,500

Board Special Projects Reserve Uses: RVSP - Renovate Field #1 (center 100 feet) 75,000Total Board Special Projects Reserve Projects 75,000 0

Facility Maintenance Reserve Uses: CAC - Carryover Painting Exterior Project 28,303 CAC - Carryover Replace Exterior Doors 9,646 CAC - Carryover Rebuild Front Entry 22,685 CAC - Carryover Replace Old Boiler 19,899Total Facility Maintenance / FCA Projects 80,533 304,444

Total Operating, ERR, BSPR, and FMR Requests 165,533 549,194

DISTRICT CAPITAL & SPECIAL PROJECT SUMMARY

1 of 1



OPERATING REVENUETOWN OF TRUCKEE RDA/SA RDA TAXES 52,345 43,564 40,728 40,562 38,503 35,846 37,599 83,551 32,079CURRENT SECURED TAXES 5,234,516 4,988,845 4,655,184 4,645,107 4,400,817 4,165,002 3,882,645 3,713,395 3,755,068PRIOR SECURED TAXES 0 0 0 0 0 0 0 0 0CURRENT UNSECURED 84,348 81,134 78,794 75,544 74,723 75,549 77,345 76,291 78,529PRIOR UNSECURED 818 1,461 0 1,360 -234 161 1,316 1,331 1,430TIMBER YIELD TAX 2,362 1,916 782 1,784 739 979 565 2,130 1,037SUPPLEMENTAL SECURED 79,973 105,649 91,947 98,370 86,923 76,272 61,910 38,568 11,322SUPPLEMENTAL UNSECURED 1,374 1,541 2,175 1,436 2,056 1,192 795 56 -257ESCAPED ASSESSMENTS RPTTF RDA SA RESIDUAL 57,758 65,052 49,716 60,570 46,999 36,176 33864 28 35,901SUPPLEMENTAL PRIOR UNSECURED 227 644 398 600 376 555 112 186 206ST HOMEOWNER'S PROP 47,836 45,854 45,953 42,695 43,748 42,186 41,738 42,136 42,271NEVADA COUNTY TOBACCO CONTROL 400 0 0 0 0 0 0 0 0INTEREST APPORTIONMENT 45,000 25,000 25,000 65,338 34,407 58,994 54,764 42,083 45,996NEVADA COUNTY POOL ASSESSMENT 140,808 140,250 138,500 140,216 138,052 137,768 137,728 138,072 137,820PLACER COUNTY POOL ASSESSMENT 19,216 17,300 16,500 18,184 18,250 17,999 16,452 16,032 15,236ST TIMBER YIELD 0 0 0 0 0 0 0 0 0GRANTS/DONATIONS/OTHER REVENUE 200,300 25,000 216,000 1,505,434 403,420 252,871 2,279,778 48,458 143,348SALE OF FIXED ASSETS 0 0 0 0 0 0 5,000 0 0CELLULAR SITES & OTHER ADMIN REVENUE 71,604 91,787 71,862 90,010 45,752 38,583 27,282 85,783 33,424RECREATION PROGRAM REVENUE 2,526,909 3,318,462 3,203,921 2,129,939 3,033,361 2,402,525 2,539,770 2,491,631 2,199,039PARK & RECREATION FACILITY REVENUE 1,258,097 116,400 82,850 1,333,180 87,742 242,878 77,266 101,445 88,164

TOTAL OPERATING REVENUE 9,823,891 9,069,860 8,720,310 10,250,329 8,455,634 7,585,536 9,275,929 6,881,176 6,620,613

DISTRICT REVENUE SUMMARY

1 of 2



MITIGATION REVENUEQUIMBY MITIGATION FEES 40,000 40,000 40,000 30,500 45,360 29,414 35,604 3,832 11,496AB 1600 BUILDING FEES 257,500 250,000 225,000 253,000 267,075 289,907 265,602 180,612 113,048INTEREST APPORTIONMENT - QUIMBY 1,000 0 0 0 0 0 0 0 0INTEREST APPORTIONMENT - AB 1600 3,000 4,000 4,000 2,000 7,320 4,587 4,486 2,542 2,169

TOTAL MITIGATION REVENUE 301,500 294,000 269,000 285,500 319,755 323,908 305,692 186,986 126,713

TOTAL OPERATING & MITIGATION REVENUE 10,125,391 9,363,860 8,989,310 10,535,829 8,775,389 7,909,444 9,581,621 7,068,162 6,747,326

2 of 2


ACCOUNT CATEGORY ADMIN RECREATION PARK TOTAL

510100 EMPLOYEE SERVICES 1,152,880 2,283,118 2,079,697 5,515,695520300 COMMUNICATIONS 22,300 8,900 4,000 35,200520500 FOOD & BEVERAGE 7,830 80,500 1,500 89,830520600 HOUSEHOLD EXPENSE 0 0 47,000 47,000520700 INSURANCE 193,750 0 0 193,750520900 MAINTENANCE -EQUIPMENT 500 1,800 153,900 156,200521100 MAINTENANCE - VEHICLES 0 0 35,500 35,500521200 MEMBERSHIPS 6,450 7,923 500 14,873521300 EMPLOYEE INCENTIVES 1,750 0 0 1,750521400 OFFICE EXPENSES 30,725 110,167 4,500 145,392521500 PROFESSIONAL SERVICES 141,820 275,805 99,239 516,864521600 PUBLICATIONS 2,650 33,000 0 35,650521700 RENTS & LEASES-EQUIPMENT 23,600 25,900 152,150 201,650521800 RENTS & LEASES-STR/GRD 300 500 0 800521900 TOOLS & SUPPLIES 12,700 96,151 152,800 261,651522000 SPECIAL DISTRICT SERVICES 12,725 185,913 0 198,638522200 TRANSPORTATION & TRAVEL/FUEL 16,175 33,700 56,000 105,875522400 UTILITIES 0 2,000 527,500 529,500531500 TAXES & ASSESSMENTS 113,475 26,978 0 140,453540200 STRUCTURES & IMPROVEMENTS 0 0 0 0540300 EQUIPMENT 30,500 10,000 0 40,500

SUB TOTAL 1,770,130 3,182,355 3,314,286 8,266,771

650000 OVERHEAD - 5% 88,508 159,118 165,714 413,340

OPERATING EXPENDITURES 1,858,638 3,341,473 3,480,000 8,680,111

DIVISION EXPENDITURE SUMMARY

1 of 2


ACCOUNT CATEGORY ADMIN RECREATION PARK TOTAL

DIVISION EXPENDITURE SUMMARY

531600 DEBT SERVICE 1,435,825 0 0 1,435,825

OPERATING EXPENDITURES INCLUDING DEBT SERVICE 3,294,463 3,341,473 3,480,000 10,115,936

552600 CAPITAL PROJECTS & EQUIPMENT 0 0 155,533 155,5330 0 155,533 155,533

TOTAL OPERATING EXPENDITURES INCLUDING DEBT SERVICE &

CAPITAL EXPENDITURES 3,294,463 3,341,473 3,635,533 10,271,469

CAPITAL EXPENDITURES

2 of 2


ADMINISTRATION SUMMARYPROJECT NUMBER 110000 120000 130000 130500 160000 160500 170001 170500 Budget

ACCOUNT CATEGORY Accounting Front Office Board GM Bus Mgmt Computers Hlth & Sfty Public Art FY 18-19

510100 EMPLOYEE SERVICES 290,571 326,165 8,833 425,764 0 94,047 7,500 0 1,152,880520300 COMMUNICATIONS 0 0 0 0 22,300 0 0 0 22,300520500 FOOD & BEVERAGE 0 0 2,000 50 4,780 0 0 1,000 7,830520600 HOUSEHOLD 0 0 0 0 0 0 0 0 0520700 INSURANCE 0 0 0 0 193,750 0 0 0 193,750520900 MAINTENANCE - EQUIPMENT 0 0 0 0 0 500 0 0 500521100 MAINTENANCE - VEHICLES 0 0 0 0 0 0 0 0 0521200 MEMBERSHIPS 0 0 0 1,300 2,850 2,300 0 0 6,450521300 EMPLOYEE INCENTIVES 0 0 0 1,500 250 0 0 0 1,750521400 OFFICE EXPENSES 16,625 1,100 50 500 4,650 7,800 0 0 30,725521500 PROFESSIONAL SERVICES 29,300 0 20,000 14,200 52,800 25,520 0 0 141,820521600 PUBLICATIONS 0 0 150 0 2,500 0 0 0 2,650521700 RENTS & LEASES-EQUIPMENT 0 0 0 0 23,600 0 0 0 23,600521800 RENTS & LEASES-STRUCTURES/GROUND 0 0 0 0 300 0 0 0 300521900 TOOLS & SUPPLIES 150 250 500 100 0 1,200 9,000 1,500 12,700522000 SPECIAL DISTRICT SERVICES 0 0 0 0 12,725 0 0 0 12,725522200 TRANSPORTATION/EDUCATION 3,225 1,250 2,000 6,250 1,100 2,350 0 0 16,175522400 UTILITIES 0 0 0 0 0 0 0 0 0531500 TAXES & ASSESSMENTS 0 0 0 0 113,475 0 0 0 113,475540200 STRUCTURES & IMPOVEMENTS 0 0 0 0 0 0 0 0 0540300 EQUIPMENT 0 0 0 0 0 30,500 0 0 30,500

SUB TOTAL 339,871 328,765 33,533 449,664 435,080 164,217 16,500 2,500 1,770,130

65000 OVERHEAD - 5% 16,994 16,438 1,677 22,483 21,754 8,211 825 125 88,508

TOTAL 356,865 345,203 35,210 472,147 456,834 172,428 17,325 2,625 1,858,638

531600 DEBT SERVICE 0 0 0 0 1,435,825 0 0 0 1,435,825552600 CAPITAL PROJECTS & EQUIPMENT 0 0 0 0 0 0 0 0 0

REVENUE 0 0 0 0 5,838,585 0 0 300 5,838,885

1 of 1


RECREATION SUMMARYPROJECT NUMBER 220001 220006 220019 220020 220150 220300 220610 220620 230055 240200 240202 240203 240210

ACCOUNT CATEGORY

Aquatic Contract Classes

Lifeguard Training

Jr. Life Guard Camp

Babysitter

Training

Truckee Tahoe Swim Team

Specialty

Aquatic Classes

Group Swim

Lessons

School Swim

Lessons

Ice Skating Lessons

AC - General Aquatics

AC - Rec Pool

Rentals

Aquatic Managem

ent

AC - Concess

ions

510100 EMPLOYEE SERVICES 3,733 11,213 5,176 3,100 3,363 4,174 41,190 11,902 698 304,687 4,459 69,933 3,999520300 COMMUNICATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0520500 FOOD & BEVERAGE 0 0 60 0 0 0 0 0 0 300 0 0 26,000520600 HOUSEHOLD 0 0 0 0 0 0 0 0 0 0 0 0 0520700 INSURANCE 0 0 0 0 0 0 0 0 0 0 0 0 0520900 MAINTENANCE - EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0521100 MAINTENANCE - VEHICLES 0 0 0 0 0 0 0 0 0 0 0 0 0521200 MEMBERSHIPS 0 0 0 0 0 0 0 0 0 0 0 450 0521300 EMPLOYEE INCENTIVIES 0 0 0 0 0 0 0 0 0 0 0 0 0521400 OFFICE EXPENSES 0 0 0 0 0 0 0 0 0 3,545 0 0 0521500 PROFESSIONAL SERVICES 24,640 0 0 0 0 0 0 0 4,025 0 0 0 700521600 PUBLICATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0521700 RENTS & LEASES-EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0521800 RENTS & LEASES-STR/GRD 0 0 0 0 0 0 0 0 0 0 0 0 0521900 TOOLS & SUPPLIES 375 875 1,250 1,785 0 250 1,050 0 0 5,725 0 0 500522000 SPECIAL DISTRICT SERVICES 0 0 400 0 0 0 0 0 0 0 0 0 0522200 TRANSPORTATION/EDUCATION 0 0 0 0 0 0 0 0 0 0 0 2,500 0522400 UTILITIES 0 0 0 0 0 0 0 0 0 0 0 0 0531500 TAXES & ASSESSMENTS 0 0 0 0 0 0 0 0 0 0 0 0 4,785540200 STRUCTURES & IMPROVEMENTS 0 0 0 0 0 0 0 0 0 0 0 0 0540300 EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0

SUB TOTAL 28,748 12,088 6,886 4,885 3,363 4,424 42,240 11,902 4,723 314,257 4,459 72,883 35,984650000 OVERHEAD - 5% 1,437 604 344 244 168 221 2,112 595 236 15,713 223 3,644 1,799

TOTAL 30,185 12,692 7,230 5,129 3,531 4,645 44,352 12,497 4,959 329,970 4,682 76,527 37,783

531600 DEBT SERVICE 0 0 0 0 0 0 0 0 0 0 0 0 0552600 CAPITAL EQUIPMENT PURCHASES 0 0 0 0 0 0 0 0 0 0 0 0 0

TOTAL PROJECTED REVENUE 35,200 3,600 10,900 7,434 28,875 6,128 54,000 12,930 5,350 252,255 65,553 0 58,000

1 of 7


RECREATION SUMMARYPROJECT NUMBER

ACCOUNT CATEGORY

510100 EMPLOYEE SERVICES520300 COMMUNICATIONS520500 FOOD & BEVERAGE520600 HOUSEHOLD520700 INSURANCE520900 MAINTENANCE - EQUIPMENT521100 MAINTENANCE - VEHICLES521200 MEMBERSHIPS521300 EMPLOYEE INCENTIVIES521400 OFFICE EXPENSES521500 PROFESSIONAL SERVICES521600 PUBLICATIONS521700 RENTS & LEASES-EQUIPMENT521800 RENTS & LEASES-STR/GRD521900 TOOLS & SUPPLIES522000 SPECIAL DISTRICT SERVICES522200 TRANSPORTATION/EDUCATION522400 UTILITIES531500 TAXES & ASSESSMENTS540200 STRUCTURES & IMPROVEMENTS540300 EQUIPMENT

SUB TOTAL650000 OVERHEAD - 5%

TOTAL

531600 DEBT SERVICE552600 CAPITAL EQUIPMENT PURCHASES

TOTAL PROJECTED REVENUE

240250 240300 240305 240347 240400 240650 240700 240925 240950 240951 240952 250004 250010

Aquatics Safety

Training CACCAC Art

Programs Ice RinkBoat

Ramp

Ponderosa Golf Course CRC

Vet's Hall

West End

Beach

End

Beach Concess

ion

End

Beach Boat

Rentals July 4thSki

Swap

16,066 28,612 17,508 28,888 22,546 92,922 14,216 0 95,111 20,154 38,381 4,062 8,5340 0 0 0 150 1,600 0 0 0 0 0 0 00 0 0 2,000 50 14,000 0 0 300 24,000 0 0 3000 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 300 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 3,800 0 0 300 8,282 0 0 400 0 0 500 5,6500 0 0 0 0 0 0 0 0 500 0 31,000 9000 0 0 0 0 0 0 0 0 0 0 500 5,3000 0 0 4,500 0 16,800 0 0 0 0 0 2,600 00 0 0 0 0 0 0 0 0 0 0 0 00 1,700 5,470 3,200 500 1,980 1,600 0 3,600 1,500 3,530 1,450 2000 0 0 0 0 0 0 0 0 0 0 0 144,0000 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 330 0 2,475 0 0 0 4,538 0 0 14,8500 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0

16,066 34,112 22,978 38,918 23,546 138,359 15,816 0 99,411 50,692 41,911 40,112 179,734803 1,706 1,149 1,946 1,177 6,918 791 0 4,971 2,535 2,096 2,006 8,987

16,869 35,818 24,127 40,864 24,723 145,277 16,607 0 104,382 53,227 44,007 42,118 188,721

0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0

0 1,000 24,430 68,525 37,505 395,750 0 0 283,100 66,000 103,950 48,000 201,950

2 of 7



ACCOUNT CATEGORY



TOTAL



250015 250100 250105 250110 250175 260100 260200 270000 270001 270040 270050 270060 270110

Music in the Park

Halloween

Parade Egg HuntBig Truck

Day

Girls & Boys

Sports Day Rec Mgmt Marketing

Adult Basketball 50 & Older

Adult Basket

Ball Leagues

Adult Open Gym

Pickle Ball

Table Tennis

Broom Ball

4,529 699 1,162 853 1,811 397,765 84,919 705 6,526 8,217 6,456 921 2,2870 0 0 0 0 7,000 0 0 0 0 0 0 0

330 0 0 100 150 800 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 3,625 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 83,300 0 0 80 0 0 0 80

30,800 0 0 0 0 10,100 0 0 0 0 0 0 00 0 0 0 0 0 27,200 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0

1,900 650 2,345 0 100 1,300 2,700 100 901 120 1,200 100 4650 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 22,600 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0

37,559 1,349 3,507 953 2,061 526,490 114,819 805 7,507 8,337 7,656 1,021 2,8321,878 67 175 48 103 26,325 5,741 40 375 417 383 51 142

39,437 1,416 3,682 1,001 2,164 552,815 120,560 845 7,882 8,754 8,039 1,072 2,974

0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0

40,300 0 1,500 500 1,600 0 0 1,000 13,100 9,250 14,100 2,600 3,240

3 of 7



ACCOUNT CATEGORY



TOTAL



270120 270200 270300 270400 270500 270810 280010 280020 280025 280030 280035 280040 280200

Pond Hockey

Adult Coed Futsal

Bocce Ball

Adult Coed

Soccer

Adult Softball Leagues

Adult Volleyball Leagues

CC Kids Korner

Truckee Elementary

Before School

ity Rec Center Before School

CRC Transition Program

CAC Transitio

n Program

Glenshire Kids

KornerButter-

flies

5,108 5,729 2,112 1,882 14,498 6,005 90,511 18,256 14,103 23,363 7,905 97,637 140,9100 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 2,500 0 0 1,380 690 2,500 1,5000 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 1,530 0 484 0 0 0 0 484 2500 0 0 0 0 0 0 0 0 0 0 0 0

80 80 80 80 80 80 150 0 0 0 0 1,000 3500 3,125 0 3,000 8,600 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0

500 1,000 700 450 3,900 1,480 2,750 500 200 300 200 2,700 2,3500 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 2,000 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0

5,688 9,934 2,892 5,412 30,608 7,565 96,395 18,756 14,303 25,043 8,795 104,321 145,360284 497 145 271 1,530 378 4,820 938 715 1,252 440 5,216 7,268

5,972 10,431 3,037 5,683 32,138 7,943 101,215 19,694 15,018 26,295 9,235 109,537 152,628

0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0

8,850 19,400 4,095 6,080 40,970 8,800 129,572 37,980 15,480 29,625 4,968 121,500 181,010

4 of 7



ACCOUNT CATEGORY



TOTAL



280214 280220 281150 281151 281152 281153 281154 281155 283320 283360 283375 283376 283377 283545

Grass-hoppers

Wonder Hub

Kamp Snow Day

Program

Kids Kamp Turkey Camp

Kamp Winter

Wonder-land

Kamp

February Fun Days

Kamp Spring Fling Camp

Kids Kamp

Marvelous Mondays

Super

Stars & Little Stars

Camp Trudaca

Adventure Camp

Specialty Sports

Camp

Kids Kamp Mini

CampCamp

Radical

68,199 24,876 1,978 669 6,331 2,303 4,077 783 39,925 82,537 41,514 3,248 2,947 19,4950 0 0 0 0 0 0 0 0 0 150 0 0 0

400 0 75 25 175 100 125 25 100 1,100 440 0 125 1500 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 200 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0

250 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 00 1,750 0 0 0 0 0 0 0 500 0 0 0 00 0 0 0 0 0 0 0 0 0 0 5,000 0 00 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 2,000 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0

1,450 2,000 75 25 175 100 125 25 500 3,600 1,550 1,400 125 8500 0 0 0 0 0 490 0 0 5,643 9,000 0 0 10,8000 0 0 0 0 0 0 0 0 7,600 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0

70,299 28,626 2,128 719 6,681 2,503 4,817 833 40,525 103,180 52,654 9,648 3,197 31,2953,515 1,431 106 36 334 125 241 42 2,026 5,159 2,633 482 160 1,565

73,814 30,057 2,234 755 7,015 2,628 5,058 875 42,551 108,339 55,287 10,130 3,357 32,860

0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0

101,207 31,605 2,520 1,260 12,348 7,056 7,980 1,260 49,344 121,923 62,480 13,775 4,200 42,120

5 of 7



ACCOUNT CATEGORY



TOTAL



284001 284060 284100 284160 284400 284500 286000 286600 286650 286700 292210 293310 400000

Youth Basket

Ball

Affiliated Youth Sports

Junior Sailing

Junior Golf

Youth Hockey

Youth Volley

Ball

Fitness / Pool

ComboClimbing

Wall

Climbing Wall

ClassesFitness Center

Learn to Ski

Truckee Ski

TeamContracted Programs

23,087 10,470 30,740 2,708 6,794 6,451 0 5,278 9,236 70,376 801 18,799 00 0 0 0 0 0 0 0 0 0 0 0 0

50 0 200 0 50 0 0 0 0 100 0 300 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 1,600 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 550 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 575 0 0 0 0 0 1,500 0 151,3400 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 500 0 0 0 0 0 0 0 0 0 0

4,000 0 2,350 0 1,800 2,390 0 1,060 200 3,000 0 3,900 00 0 0 0 0 0 0 0 0 0 2,580 13,000 00 0 1,000 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 10,000 0 0 0

27,137 10,470 34,790 2,708 9,219 8,841 0 7,938 9,436 83,476 4,881 36,549 151,3401,357 524 1,740 135 461 442 0 397 472 4,174 244 1,827 7,567

28,494 10,994 36,530 2,843 9,680 9,283 0 8,335 9,908 87,650 5,125 38,376 158,907

0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0

29,335 0 39,960 3,220 17,000 9,748 4,500 5,050 18,750 91,593 8,500 45,325 216,200

6 of 7



ACCOUNT CATEGORY



TOTAL



Budgeted

FY 19-20

2,283,1188,900

80,50000

1,8000

7,9230

110,167275,805

33,00025,900

50096,151

185,91333,700

2,00026,978

010,000

3,182,355159,118

3,341,473

00

3,414,214

7 of 7

TRUCKEE DONNER RECREATIN AND PARK DISTRICTFY 2019-2020 BUDGET

PARK SUMMARYPROJECT NUMBER 320200 320300 320400 320450 320500 320550 320600 320650 320700 320720 320750 320760 320770 320800

ACCOUNT CATEGORY BRP CAC BR DLP FLR GP MP PGC CRC DP IR RVSP BP RP

510100 EMPLOYEE SERVICES 2,171 70,718 19,258 60,195 3,663 11,626 26,129 218,373 228,698 8,083 83,776 110,595 37,549 118,407520300 COMMUNICATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 0520500 FOOD & BEVERAGE 0 0 0 0 0 0 0 0 0 0 0 0 0 0520600 HOUSEHOLD EXPENSE 0 0 0 0 0 0 0 0 17,000 0 0 0 0 0520700 INSURANCE 0 0 0 0 0 0 0 0 0 0 0 0 0 0520900 MAINTENANCE 500 6,000 2,500 3,000 1,000 3,500 5,500 32,000 30,500 0 4,000 10,000 1,000 11,000521100 MAINTENANCE - VEHICLES 0 0 0 0 0 0 0 500 0 0 0 0 0 0521200 MEMBERSHIPS 0 0 0 0 0 0 0 0 0 0 0 0 0 0521300 EMPLOYEE INCENTIVES 0 0 0 0 0 0 0 0 0 0 0 0 0 0521400 OFFICE EXPENSES 0 0 0 0 0 0 0 0 0 0 0 0 0 0521500 PROFESSIONAL SERVICES 0 5,939 0 0 0 0 0 6,500 29,000 0 2,000 4,500 0 4,500521600 PUBLICATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 0521700 RENTS & LEASES-EQUIPMENT 0 0 0 0 0 900 0 2,500 0 0 500 5,500 1,000 9,000521800 RENTS & LEASES-STR/GRD 0 0 0 0 0 0 0 0 0 0 0 0 0 0521900 TOOLS & SUPPLIES. 200 3,400 1,800 5,000 300 1,400 3,100 13,200 8,500 2,000 8,800 9,200 1,050 8,000522000 SPECIAL DISTRICT SERVICES 0 0 0 0 0 0 0 0 0 0 0 0 0 0522200 TRANSPORTATION/EDUCATION 0 0 0 0 0 0 0 1,000 0 0 0 0 0 0522400 UTILITIES 0 25,000 5,500 0 0 0 13,000 28,000 148,000 0 0 26,000 0 52,000531500 TAXES & ASSESSMENTS 0 0 0 0 0 0 0 0 0 0 0 0 0 0540200 STRUCTURES & IMPROVEMENTS 0 0 0 0 0 0 0 0 0 0 0 0 0 0540300 EQUIPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 0

SUB TOTAL 2,871 111,057 29,058 68,195 4,963 17,426 47,729 302,073 461,698 10,083 99,076 165,795 40,599 202,907

650000 OVERHEAD - 5% 144 5,553 1,453 3,410 248 871 2,386 15,104 23,085 504 4,954 8,290 2,030 10,145

TOTAL 3,015 116,609 30,511 71,605 5,210 18,298 50,115 317,176 484,783 10,587 104,030 174,084 42,629 213,052

531600 DEBT SERVICE 0 0 0 0 0 0 0 0 0 0 0 0 0 0

552600 CAPITAL PROJECTS & EQUIPMENT 0 80,533 0 0 0 0 0 0 0 0 0 75,000 0 0

REVENUE 0 86,875 0 0 0 8,005 18,015 0 70,000 0 250 50,265 0 45,986

1 of 2

TRUCKEE DONNER RECREATIN AND PARK DISTRICTFY 2019-2020 BUDGET

PARK SUMMARYPROJECT NUMBER

ACCOUNT CATEGORY

510100 EMPLOYEE SERVICES520300 COMMUNICATIONS520500 FOOD & BEVERAGE520600 HOUSEHOLD EXPENSE520700 INSURANCE520900 MAINTENANCE521100 MAINTENANCE - VEHICLES521200 MEMBERSHIPS521300 EMPLOYEE INCENTIVES521400 OFFICE EXPENSES521500 PROFESSIONAL SERVICES521600 PUBLICATIONS521700 RENTS & LEASES-EQUIPMENT521800 RENTS & LEASES-STR/GRD521900 TOOLS & SUPPLIES.522000 SPECIAL DISTRICT SERVICES522200 TRANSPORTATION/EDUCATION522400 UTILITIES531500 TAXES & ASSESSMENTS540200 STRUCTURES & IMPROVEMENTS540300 EQUIPMENT

SUB TOTAL

650000 OVERHEAD - 5%

TOTAL

531600 DEBT SERVICE

552600 CAPITAL PROJECTS & EQUIPMENT

REVENUE

320810 320830 320831 320890 320900 320910 320925 320950 320960 360100 BudgetedAMP CY VEM RA SH AC VH WEB TPBW MGMT FY 19-20

9,274 29,032 65,479 14,036 9,984 116,444 23,769 42,316 2,966 767,157 2,079,6970 0 0 0 0 0 0 0 0 4,000 4,0000 0 0 0 0 0 0 0 0 1,500 1,5000 25,000 0 0 0 5,000 0 0 0 0 47,0000 0 0 0 0 0 0 0 0 0 0

1,200 2,500 10,000 3,500 1,000 18,500 2,500 4,000 0 200 153,9000 0 35,000 0 0 0 0 0 0 0 35,5000 0 0 0 0 0 0 0 0 500 5000 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 4,500 4,5000 20,500 0 0 0 4,000 600 18,000 0 3,700 99,2390 0 0 0 0 0 0 0 0 0 0

1,750 0 0 0 1,500 1,000 0 6,000 0 122,500 152,1500 0 0 0 0 0 0 0 0 0 0

200 17,600 5,500 1,100 550 41,000 600 1,800 0 18,500 152,8000 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 55,000 56,0000 11,000 0 0 0 195,000 12,000 12,000 0 0 527,5000 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0

12,424 105,632 115,979 18,636 13,034 380,944 39,469 84,116 2,966 977,557 0 3,314,286

621 5,282 5,799 932 652 19,047 1,973 4,206 148 48,878 165,714

13,045 110,914 121,778 19,568 13,686 399,991 41,442 88,322 3,114 1,026,435 3,480,000

0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 155,533

750 0 0 0 0 0 12,565 78,081 200,000 0 570,792

2 of 2


JOB # of Hourly S-Total # of Hourly S-Total Total Total Soc Work Health,Vsn, Cell, Auto, Total Total Yearly TotalCLASSIFICATION Hours Rate Wages Hours Rate Wages Wages Hourly Unemp Sec Med Ret Comp Life,Dental Ins Stipend Benefits Benefit Total Hourly

Rate Rate Rate

General Manager - Steve 76-7 2,080 81.51 169,541 169,541 81.51 434 10,512 2,458 13,563 831 26,905 0 54,703 26.30 224,244 107.81Accounting Manager -Teresa 57-7 2,080 50.99 106,059 106,059 50.99 434 6,576 1,538 8,485 520 21,721 480 39,754 19.11 145,813 70.10HR Manager/District Clerk - David 57-2 & 3 640 39.95 25,568 1,440 41.95 60,408 85,976 41.33 434 5,331 1,247 6,878 421 26,860 480 41,651 20.02 127,627 61.36IT Administrator - Brian 47-3 & 4 1,600 32.77 52,432 480 34.41 16,517 68,949 33.15 434 4,275 1,000 5,516 338 13,055 480 25,098 12.07 94,047 45.21Accounting Assistant - Donna 34-7 2,080 28.89 60,091 60,091 28.89 434 3,726 871 4,807 294 11,650 0 21,782 10.47 81,873 39.36Accounting Assistant - Deena 34-1 2,080 21.03 43,742 0 43,742 21.87 434 2,712 634 3,499 214 11,650 0 19,143 9.20 62,885 31.44Administrative Assistant - Elaina 30-3 & 4 320 21.53 6,890 1,760 22.61 39,794 46,684 22.44 434 2,894 677 3,735 229 14,240 0 22,209 10.68 68,893 33.12Office Supervisor - Ali 33-3 2,080 23.19 48,235 48,235 23.19 434 2,991 699 3,859 236 11,644 480 20,343 9.78 68,578 32.97Office Specialist - Audrey 29-2 & 3 320 20.01 6,403 1,760 21.01 36,978 43,381 20.86 434 2,690 629 3,470 213 13,630 0 21,066 10.13 64,447 30.98Office Specialist - Fawn 29-1 & 2 1,440 19.06 27,446 640 20.01 12,806 40,252 19.35 434 2,496 584 3,220 197 26,731 0 33,662 16.18 73,914 35.54Office Specialist - Emily 29-1 & 2 1,800 19.06 34,308 280 20.01 5,603 39,911 19.19 434 2,474 579 3,193 196 26,641 0 33,517 16.11 73,428 35.30

Total Permanent 16,520 580,715 6,360 172,106 752,821 4,774 46,677 10,916 60,225 3,689 204,727 1,920 332,928 1,085,749

Support Specialist - Vacant 26-1 2,000 17.70 35,400 35,400 17.70 434 0 513 2,832 173 5,845 600 10,398 5.20 45,798 22.90Total Part Time Benefited 2,000 35,400 0 0 35,400 434 0 513 2,832 173 5,845 600 10,398 45,798

Board of Directors 8,600 233 233 8,833Vacation & Sick Leave Payback 5,000 0 5,000

TOTAL FY 2019-2020 18,520 616,115 6,360 172,106 801,821 5,208 46,677 11,429 63,057 4,095 210,572 2,520 343,559 1,145,380

ADMINISTRATION PERSONNEL

1 of 1


JOB # of Hourly S-Total #of Hourly S-Total Total Hourly State Soc Work Health/Vis Cell, Auto, Total Benefit Yearly TotalCLASSIFICATION Hours Wage Wages Hours Rate Wages Wages Rate Unemp Sec Med Retire Comp Life/Dental Ins Stipend Benefits Rate Total Hourly

Rate

Recreation Superintendent - Sven - 57-5 & 6 1,680 46.24 77,683 400 48.56 19,424 97,107 46.69 434 6,021 1,408 7,769 2,632 26,684 480 45,428 21.84 142,535 68.53Recreation Supervisor - Amanda - 46-5 & 6 320 35.25 11,280 1,760 37.01 65,138 76,418 36.74 434 4,738 1,108 6,113 2,071 26,805 480 41,749 20.07 118,167 56.81Senior Sports/Aquatics Coordinator - Pete - 42-7 2,080 35.20 73,216 73,216 35.20 434 4,539 1,062 5,857 1,984 26,805 480 41,161 19.79 114,377 54.99Senior Sports Coordinator - Angelo - 42-7 2,080 35.20 73,216 73,216 35.20 434 4,539 1,062 5,857 1,984 21,654 480 36,010 17.31 109,226 52.51Assistant Sports Coordinator - Caroline - 31-6 & 7 1,200 25.55 30,660 880 26.83 23,610 54,270 26.09 434 3,365 787 4,342 1,471 26,755 480 37,634 18.09 91,904 44.18Assistant Aquatics Prog. Coord. - Lisa - 31-3 & 4 560 22.07 12,359 1,520 23.18 35,234 47,593 22.88 434 2,951 690 3,807 1,290 11,658 480 21,310 10.25 68,903 33.13Youth Program Coordinator - Katrina - 40-2 & 3 1,760 26.25 46,200 320 27.57 8,822 55,022 26.45 434 3,411 798 4,402 1,491 11,658 480 22,674 10.90 77,696 37.35Youth Program Coordinator - Heather - 40-2 & 3 240 26.25 6,300 1,840 27.57 50,729 57,029 27.42 434 3,536 827 4,562 1,545 9,305 480 20,689 9.95 77,718 37.36Youth Program Coordinator - Kristen - 40-7 2,080 33.51 69,701 69,701 33.51 434 4,321 1,011 5,576 1,889 26,798 480 40,509 19.48 110,210 52.99Marketing Manager- Kyle - 38-5 & 6 1,120 28.93 32,402 960 30.37 29,155 61,557 29.59 434 3,817 893 4,925 1,668 26,771 480 38,988 18.74 100,545 48.34Total Permanent 13,120 433,017 7,680 232,112 665,129 4,340 41,238 9,646 53,210 18,025 214,893 4,800 346,152 1,011,281

Building Facilitator II - Teresa B. - 19-7 1,500 19.95 29,925 29,925 19.95 434 0 434 2,394 811 8,520 480 13,073 8.72 42,998 28.67Total Permanent Part Time 1,500 29,925 0 0 29,925 434 0 434 2,394 811 8,520 480 13,073 42,998

Assistant Youth Prog. Coord. - Michael - 31-2 1,661 21.02 34,914 34,914 21.02 434 0 506 2,793 946 5,580 480 10,739 6.47 45,653 27.49Assistant Youth Sports Coord. - David - 31-1 & 2 560 20.02 11,211 1,440 21.02 30,269 41,480 20.74 434 0 601 3,318 1,124 5,571 480 11,528 5.76 53,008 26.50Teacher II - Julie - 22-7 1,720 21.48 36,946 36,946 21.48 434 0 536 2,956 1,001 5,578 480 10,985 6.39 47,931 27.87Lifeguard III - Dustin - 23-3 & 4 240 18.12 4,349 1,760 19.02 33,475 37,824 18.91 434 0 548 3,026 1,025 5,562 480 11,075 5.54 48,899 24.45Cashier II - Emily - 20-2 & 3 320 16.02 5,126 1,680 16.82 28,258 33,384 16.69 434 0 484 2,671 905 5,845 480 10,819 5.41 44,203 22.10Total Part Time Benefited 4,501 92,546 4,880 92,002 184,548 2,170 0 2,675 14,764 5,001 28,136 2,400 55,146 239,694

Part Time/Seasonal 51,801 984,145 984,145

Vacation & Sick Leave Payback 5,000 5,000

TOTAL FY 2019-2020 70,922 555,488 12,560 324,114 1,868,747 6,944 41,238 12,755 70,368 23,837 251,549 7,680 414,371 2,283,118

RECREATION PERSONNEL

1 of 1


JOB # of Hourly S-Total # of Hourly S-Total Total Hourly State Soc Work Health/Vis Cell, Auto, Total Benefit Yearly TotalCLASSIFICATION PAY RANGE-STEP Hours Rate Wages Hours Rate Wages Wages Rate Unemp Sec Med Retire Comp Life/Dental Ins Stipend Benefits Rate Total Hourly

RatePark Superintendent - John - 57-7 2,080 50.99 106,059 106,059 50.99 434 6,576 1,538 8,485 12,388 21,727 6,360 57,508 27.65 163,567 78.64Maintenance Foreman - Ed - 40-7 2,080 33.51 69,701 69,701 33.51 434 4,321 1,011 5,576 8,141 26,744 480 46,707 22.46 116,408 55.97Park Supervisor - Zdenko - 46-7 2,080 38.86 80,829 80,829 38.86 434 5,011 1,172 6,466 9,441 26,676 480 49,680 23.88 130,509 62.74Maintenance Foreman - Mike - 40-7 2,080 33.51 69,701 69,701 33.51 434 4,321 1,011 5,576 8,141 26,798 480 46,761 22.48 116,462 55.99Mechanic - Dave - 37-6 & 7 560 29.63 16,593 1,520 31.11 47,287 63,880 30.71 434 3,961 926 5,110 7,461 11,674 480 30,046 14.45 93,926 45.16Maintenance Worker II - Gio - 35-7 2,080 29.62 61,610 61,610 29.62 434 3,820 893 4,929 7,196 26,780 480 44,532 21.41 106,142 51.03Maintenance Worker II - Andre - 35-7 2,080 29.62 61,610 61,610 29.62 434 3,820 893 4,929 7,196 26,780 480 44,532 21.41 106,142 51.03Maintenance Specialist - Lucas - 36-3 & 4 1,920 24.97 47,942 160 26.22 4,195 52,137 25.07 434 3,233 756 4,171 6,090 26,759 480 41,923 20.16 94,060 45.22Maintenance Specialist - Oscar - 36-4 & 5 320 26.22 8,390 1,760 27.53 48,455 56,845 27.33 434 3,524 824 4,548 6,639 26,759 480 43,208 20.77 100,053 48.10Maintenance Specialist - John M. - 36-4 & 5 240 26.22 6,293 1,840 27.53 50,656 56,949 27.38 434 3,531 826 4,556 6,652 11,567 480 28,046 13.48 84,995 40.86Maintenance Worker I - John D.- 30-4 & 5 880 22.61 19,897 1,200 23.74 28,488 48,385 23.26 434 3,000 702 3,871 5,651 26,747 480 40,885 19.66 89,270 42.92Maintenance Worker I - Dorsey - 30-4 & 5 880 22.61 19,897 1,200 23.74 28,488 48,385 23.26 434 3,000 702 3,871 5,651 25,952 480 40,090 19.27 88,475 42.54Maintenance Worker 1- Juan - 30-1 2,080 19.53 40,622 40,622 19.53 434 2,519 589 3,250 4,745 26,780 480 38,797 18.65 79,419 38.18Total Full Time Staff 17,280 609,144 7,680 207,569 816,713 5,642 50,637 11,843 62,088 95,392 311,743 12,120 552,715 1,369,428

Accounting Clerk 1 - Anne - 23-5 & 6 320 19.97 6,390 1,680 20.97 35,230 41,620 20.81 434 0 603 3,330 204 5,571 0 10,142 5.07 51,762 25.88Park Facility Worker 1- Guenter - 20-4 & 5 240 17.66 4,238 1,760 18.55 32,648 36,886 18.44 434 0 535 2,951 4,308 5,560 0 13,788 6.89 50,674 25.34Park Facility Worker 1- Eduardo - 20-4 & 5 240 17.66 4,238 1,760 18.55 32,648 36,886 18.44 434 0 535 2,951 4,308 54 0 8,282 4.14 45,168 22.58Park Facility Worker 1 - Miguel - 20-3 & 4 240 16.82 4,037 1,760 17.66 31,082 35,119 17.56 434 0 509 2,810 4,102 78 0 7,933 3.97 43,052 21.53Park Facility Worker 1- Bonafacio - 20-3 & 4 480 16.82 8,074 1,520 17.66 26,843 34,917 17.46 434 0 506 2,793 4,078 78 0 7,889 3.94 42,806 21.40Park Facility Worker 1- Gabe - 20-5 & 6 240 18.55 4,452 1,760 19.47 34,267 38,719 19.36 434 0 561 3,098 4,522 87 0 8,702 4.35 47,421 23.71Total Part Time Benefited Staff 1,760 31,429 10,240 192,718 224,147 2,604 0 3,249 17,933 21,522 11,428 0 56,736 280,883

Park Facility Worker 1- 20-1 (0) 0 15.26 0 0 15.26 0 0 0 0 0 0 0 0 0.00 0 0.00Park Facility Worker 1- 20-2 (0) 0 16.02 0 0 16.02 0 0 0 0 0 0 0 0 0.00 0 0.00Park Facility Worker 1- 20-3 (3) 3,783 16.82 63,630 63,630 16.82 1,302 0 923 5,090 7,432 0 0 14,747 3.90 78,377 20.72Park Facility Worker 1- 20-4 (4) 4,278 17.66 75,549 75,549 17.66 1,736 0 1,095 6,044 8,824 0 0 17,699 4.14 93,248 21.80Park Facility Worker 1- 20-5 (4) 3,618 18.55 67,114 67,114 18.55 1,736 0 973 5,369 7,839 0 0 15,917 4.40 83,031 22.95Park Facility Worker 1- 20-6 (5) 5,550 19.47 108,059 108,059 19.47 2,170 0 1,567 8,645 12,621 0 0 25,003 4.51 133,062 23.98Park Facility Worker 1- 20-7 (2) 1,748 20.45 35,747 35,747 19.76 868 0 518 2,860 4,175 0 0 8,421 4.50 44,168 0.00Total Part Time Staff 18,977 350,099 0 0 350,099 7,812 0 5,076 28,008 40,891 0 0 81,787 431,886Vacation & Sick Leave Payback 5,000 0 5,000

TOTAL FY 2019-2020 38,017 990,672 17,920 400,287 1,395,959 16,058 50,637 20,168 108,029 157,805 323,171 12,120 691,239 2,087,197

PARK PERSONNEL

1 of 1

4.6 Truckee Dog

Park

August 16, 2019

RE: Truckee Dog Park Site Selection and Cost

Dear Truckee Donner Recreation and Park District Board Members,

As you recall, we are working towards building a dog park in Truckee for both human and canine

members of our community to socialize, exercise, and play in a safe accessible environment.

Truckee provides a literal cornucopia of locations and activities to recreate with our dogs, yet does

not have a dog park. While we are a very active community, every member isn’t able to exercise and

socialize their dogs each and every day for a myriad of different reasons, such as due to time

constraints, disability, injury/illness, recent rescue of a dog they have not yet established a

relationship with, and/or dogs that may not have good off leash recall. A dog park provides a safe

controlled environment for dogs to play, exercise, and socialize off leash.

I. The following are the identified features desired for the dog park:

A. Separate small and large dog areas;

B. A double gated entry system, such that the owner enters one gate with their dog on

leash, removes the leash, and then opens the second gate to allow the dog to enter the

park off leash. The double gated system will serve dual functions for discouraging

leash aggression and ensuring the security of the park;

C. Fencing – 8’ fencing for large dog park and 6’ fencing for small dog park, such that the

facility may be open year round;

D. Landscaping – A drought tolerant and native grass mix, such as a Fine Fescue mix, will

serve dual purposes of cooling the area and minimizing dog injury. The intent is to

provide a natural environment reflective of our community aesthetic;

E. A 3’ border of either DG or wood chip will reduce damage to the grass for areas of

high traffic and facilitate complete waste pickup to reduce potential for disease

transmission;

F. Utilities – Water is desired on location for canine consumption in the form of a

human/canine fountain, a spigot for filling water bowls, kiddie pools, etc.;

G. Cooling Feature – A cooling feature, such as a water feature utilizing recycled water,

and/or kiddie pools, is desired;

H. Shade – Preference is to utilize existing/planted trees for shade structure. Where not

feasible, a man made shade structure will be erected;

Truckee Dog Park

P.O. Box 1782

[email protected]

www.TruckeeDogPark.org

Facebook: TruckeeDogPark

of 8

I. Seating – Seating will be provided in the form of both benches and picnic tables,

serving dual purpose of a resting area for humans as well as hiding spaces for dogs;

J. Play structures – Commercial grade, non-slip play structures that are in fitting with

our community design standards;

K. Bear proof trash cans;

L. Dog waste stations;

M. Signage for park rules;

N. A dog wash station; and

O. Year round operation.

II. Site Considerations

A. Old Town Yard

The area adjacent to the old Town yard (Figure 1) provides 2.33 acres of space at a

cost of $119,450 (Table 1) on parcels owned and recommended for dog park use by

the Truckee Sanitary District (APN 019-440-075-000) and Truckee Tahoe Airport

District (APN 019-450-059-000). This site offers existing paved surfaces for parking,

central location, and no conflicting uses. Table 2 shows the phasing plan of Site A.

Figure 1 –Old Town Yard (Site A)

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Table 1 – Old Town Yard (Site A) Costs

Dog Park Expenses Cost ($)/Unit No. UNIT Cost

6' Fencing (black) $ 33.00 1575 LF $ 51,975.00 8' Fencing Surcharge (black) $ 5.00 1075 LF $ 5,375.00 Drive Through Gate (black) $ 1,500.00 2 EA $ 3,000.00 8' Drive Through Gate Surcharge (black) $ 300.00 1 EA $ 300.00 6' Pedestrian Gate (black) $ 400.00 2 EA $ 800.00 8' Pedestrian Gate Surcharge (black) $ 150.00 1 EA $ 150.00 Restoration and Revegetation $ 61,600.00 0 EA $ - Utilties (Water Line) $ 10,000.00 1 EA $ 10,000.00 Water Fountain/Spigot $ 5,000.00 2 EA $ 10,000.00 Irrigation $ 7,000.00 0 LS $ - DG Walkway $ 4.00 1500 SF $ 6,000.00 Play Structure $ 7,000.00 2 EA $ 14,000.00 Water Feature $ 5,000.00 2 EA $ 10,000.00 Shade Structure $ 5,000.00 0 EA $ -

Benches $ 825.00 6 EA $ 4,950.00 Signage $ 500.00 1 LS $ 500.00 Mutt Mitt Bag Dispensers $ 100.00 4 EA $ 400.00 Initial Year Supply of Mutt Mitts $ 1,000.00 1 LS $ 1,000.00 Trash Cans $ 500.00 2 EA $ 1,000.00

Total $ 119,450.00

Table 2 – Old Town Yard (Site A) Phasing Plan

Phase I - Large Dog Park Fencing, Mutt Mitts, and Trash Cans, Benches, and Signage $ 47,125.00 Phase II - Small Dog Park Fencing, Mutt Mitts, and Trash Cans, and Signage $ 22,325.00 Phase III - Utilities and Water Fountains $ 20,000.00 Phase IV - Play Structures, Water Feature, and Walkway $ 30,000.00

of 8

B. Riverview Park

The Riverview Park site (Figure 2) provides 0.76 acres of space at a cost of $94,366

(Table 3) on a parcel owned and recommended for dog park use by the Truckee Tahoe

Airport District; TDRPD has an existing agreement with TTAD for use of this parcel as

a bike park which would need to be amended for dog park use. This site offers a

central location and complimentary use of lands not to be used in future bike park

improvements. Leashes would be required between car and Dog Park to mitigate

potential bike/dog conflicts. Parking is a concern as the existing informal overflow

parking is in the flight path, negating the ability for parking improvements,

necessitating the use of exiting parking at Riverview Park. Table 2 shows the phasing

plan of Site B.

Figure 2 – Riverview Park (Site B)

of 8

Table 3 – Riverview Park (Site B) Costs

Dog Park Expenses Cost

($)/UNIT No. UNIT Cost

6' Fencing (black) $ 33.00 882 LF $ 29,106.00 8' Fencing Surcharge (black) $ 5.00 632 LF $ 3,160.00 Drive Through Gate (black) $ 1,500.00 2 EA $ 3,000.00 8' Drive Through Gate Surcharge (black) $ 300.00 1 EA $ 300.00 6' Pedestrian Gate (black) $ 400.00 2 EA $ 800.00 8' Pedestrian Gate Surcharge (black) $ 150.00 1 EA $ 150.00 Restoration and Revegetation $ 61,600.00 0 EA $ - Utilties (Water Line) $ 10,000.00 1 EA $ 10,000.00 Water Fountain/Spigot $ 5,000.00 2 EA $ 10,000.00 Irrigation $ 7,000.00 0 LS $ -

DG Walkway $ 4.00 150

0 SF $ 6,000.00 Play Structure $ 7,000.00 2 EA $ 14,000.00

Water Feature $ 5,000.00 2 EA $ 10,000.00 Shade Structure $ 5,000.00 0 EA $ - Benches $ 825.00 6 EA $ 4,950.00 Signage $ 500.00 1 LS $ 500.00 Mutt Mitt Bag Dispensers $ 100.00 4 EA $ 400.00 Initial Year Supply of Mutt Mitts $ 1,000.00 1 LS $ 1,000.00 Trash Cans $ 500.00 2 EA $ 1,000.00

Total $ 94,366.00

Table 4– Riverview Park (Site B) Phasing Plan

Phase I - Large Dog Park Fencing, Mutt Mitts, and Trash Cans, Benches, and Signage $ 22,041.00 Phase II - Small Dog Park Fencing, Mutt Mitts, and Trash Cans, and Signage $ 22,325.00 Phase III - Utilities and Water Fountains $ 20,000.00

Phase IV - Play Structures, Water Feature, and Walkway $ 30,000.00

C. Regional Park

The Regional Park site (Figure 3) provides 0.53 acres of space at a cost of $163,121

(Table 5) at Regional Park, on property owned by the Truckee Tahoe Airport District

of 8

and leased to TDRPD. This site offers existing adjacent unpaved surfaces for parking,

central location, and conflicting uses with both equestrian and disc golf users.

Equestrian conflict would be mitigated by a visual barrier and occasional closing of

the park during large annual events; disc golf conflict would be mitigated by

installation of a tall net to protect dog park users while also maintaining the high

basket on the adjacent hole. This site has been significantly impacted in the past with

compaction and materials storage and requires significant restoration and

revegetation to bring it back to a natural state; this estimate, prepared by TDRPD staff,

is attached as Addendum I. Table 6 shows the phasing plan of Site C.

Figure 3 – Regional Park (Site C)

of 8

Table 5 – Regional Park (Site C) Costs

Dog Park Expenses Cost

($)/UNIT No. UNIT Cost

6' Fencing (black) $ 33.00 967 LF $ 31,911.00 8' Fencing Surcharge (black) $ 5.00 502 LF $ 2,510.00 Drive Through Gate (black) $ 1,500.00 2 EA $ 3,000.00 8' Drive Through Gate Surcharge (black) $ 300.00 1 EA $ 300.00 6' Pedestrian Gate (black) $ 400.00 2 EA $ 800.00 8' Pedestrian Gate Surcharge (black) $ 150.00 1 EA $ 150.00 Restoration and Revegetation $ 61,600.00 1 EA $ 61,600.00 Utilties (Water Line) $ 10,000.00 1 EA $ 10,000.00 Water Fountain/Spigot $ 5,000.00 2 EA $ 10,000.00 Irrigation $ 7,000.00 0 LS $ -

DG Walkway $ 4.00 150

0 SF $ 6,000.00 Play Structure $ 7,000.00 2 EA $ 14,000.00

Water Feature $ 5,000.00 2 EA $ 10,000.00 Shade Structure $ 5,000.00 1 EA $ 5,000.00 Benches $ 825.00 6 EA $ 4,950.00 Signage $ 500.00 1 LS $ 500.00 Mutt Mitt Bag Dispensers $ 100.00 4 EA $ 400.00 Initial Year Supply of Mutt Mitts $ 1,000.00 1 LS $ 1,000.00 Trash Cans $ 500.00 2 EA $ 1,000.00

Total $ 163,121.00

Table 6 – Regional Park (Site C) Phasing Plan

Phase I - Large Dog Park Fencing, Mutt Mitts, and Trash Cans, Benches, and Signage $ 24,196.00 Phase II - Small Dog Park Fencing, Mutt Mitts, and Trash Cans, and Signage $ 22,325.00 Phase III - Utilities, Restoration, Revegetation, and Water Fountains $ 81,600.00

Phase IV - Play and Shade Structures, Water Feature, and Walkway $ 35,000.00

of 8

III. Funding

Current funds of $9,047.40 have been raised. Selecting a preferred site will open the

doors to grant funding, with which we are confident we will be able to fully fund the

project.

IV. Action Requested

We respectfully request that you choose a preferred alternative such that the Truckee

Dog Park may move forward with both design and grant funding.

Dog Park

Large Dog Area 20,000 sq. ft.

Add six inches of dirt to existing parking areas to prep for revegetation, irrigation and seed.

Free Dirt (might need to screen dirt) Cover area with 6 inches dirt (700 yards)

Material screen rental and haul off excess rock. $3,500

Grading plan and permits $2,500

Screen and spread dirt 80 hours loader and operator $8,000

Topsoil (two inch coverage) and trucking $7,500

Install irrigation: pipe, sprinklers, and labor $10,000

Grass seed and install labor $4,000

Small Dog Area 15,000 sq. ft.

Add six inches of dirt like above! (500 yards)

Screen dirt, and spread 60 hours loader and operator . Haul off excess rock $6,500

Plans and permits included above!

Topsoil (two inch coverage) and trucking $5,600

Install irrigation: pipe, sprinklers, and labor $7,500

Grass seed and install labor $3,000

Netting $3,500

5.1Quimby

Agreement

PARKLAND DEDICATION AGREEMENT

for the Coldstream Specific Plan

BY AND BETWEEN

TRUCKEE DONNER RECREATION AND PARK DISTRICT,

a California Recreation and Park District

("District")

and

COLDSTREAM PROPERTIES, LLC,

a Delaware limited liability company

("Developer")

Dated: September ___, 2019

Parkland Dedication Agreement – Coldstream Specific Plan Truckee Donner Recreation and Parks – Coldstream Properties

September ___, 2019 Page 1 of 6

PARKLAND DEDICATION AGREEMENT

Coldstream Specific Plan

THIS PARKLAND DEDICATION AGREEMENT ("Agreement") is dated as of

_______, for reference purposes, by and between TRUCKEE DONNER PARK AND

RECREATION DISTRICT, a California recreation and park district ("District"), and

COLDSTREAM PROPERTIES, LLC, a Delaware limited liability company ("Developer"), who

agree as follows:

ARTICLE 1. BACKGROUND AND GENERAL.

1.1. Purpose and Intent. Developer is the owner of certain property in the Town of

Truckee, California, known as the Coldstream Specific Plan, for which Town of Truckee granted

entitlements allowing the development of 300 residential units, 30,000 square feet of commercial

space, open space and an approximately 3.8+ gross acre park site by the on September 23, 2014

(such property being “Coldstream”). The development of all residential units within Coldstream

is conditioned on, among other things, the dedication of parkland to the District (or, alternatively,

the payment of a parkland dedication in-lieu fee to the District, which is an option that is not

desired by either the Developer or the District) in order to satisfy condition of approval number 21

contained in Town of Truckee Town Council Resolution No. 2014-45 (such condition being the

“Dedication Requirement”). To elaborate, prior to the recordation of a final subdivision map

within Coldstream, Developer must first satisfy the Dedication Requirement with respect to the

number of residential lots that would be mapped by such final map. District and Developer desire

for Developer to satisfy the Dedication Requirement in through the dedication of a 3.8+ Park Site,

as that term is defined below. However, a parcel for the Park Site does not exist as of the date of

this Agreement. The fact that such parcel does not yet exist is significant because Developer now

desires to record a 35-single-family-lot final map, which is anticipated to be the first of multiple

final maps for Coldstream. In order for the Developer to proceed with recording that first final map

and for the District to obtain its desired Park Site, District and Developer have entered into this

agreement to provide the District with security that Developer will create a parcel for the Park Site

and dedicate such parcel in a timely manner. In exchange, the District has agreed to deem the

Dedication Requirement satisfied with respect to the 35-single-family-lot final map that Developer

desires to record.

1.2. Description of the Park Site. The approved tentative map for Coldstream, sheets 1,

8 and 13 of which is attached hereto as Exhibit A, depicts “Lot A” as a 3.8+ gross-acre park site

that was designed, in coordination with the District, to satisfy the Dedication Requirement for all

of Coldstream. The District and Developer have agreed that a site designed in substantial

conformance with “Lot A” depicted on Coldstream’s approved tentative map, which is hereby

incorporated to this Agreement by reference, would satisfy the Dedication Requirement (such site

being the “Park Site”).

1.2.1. Ownership of the Park Site. As of the date of this Agreement, the Park Site

is owned by Teichert Land Co., a California Corporation, which is Developer’s parent company

that wholly owns Developer. Despite the Park Site not being owned by Developer, Developer



agrees to be bound by the obligation to cause the transfer of the Park Site Parcel, as required by

Section 2.1.5 hereof, to the District. To consummate such transfer, Developer agrees to acquire the

title to the Park Site.

1.3. Definitions. Capitalized terms used in this Agreement shall have the meanings

ascribed to them by the section in which such term appears in bold font, within quotes, and is first

defined. This Agreement includes all exhibits, schedules and other attachments hereto. “Party”

or “Parties” shall refer to the District and/or Developer either collectively or individually. “Days”

shall mean business days, unless otherwise specified.

ARTICLE 2. PROCESS FOR SATISFYING THE DEDICATION REQUIREMENT

2.1. In order to accomplish the purpose and intent set forth in Article 1 hereof, the

District and Developer agree to adhere to the following process.

2.1.1. Financial Security by Developer. Following the mutual execution of this

Agreement, Developer shall execute and submit to the District a “Performance Bond” in favor of

the District in the amount of $183,820, which is the amount of the in-lieu fee for the Dedication

Requirement that would otherwise be due to the District prior to the recordation of the First Map,

as that term is defined below. The Performance Bond shall be consistent with the requirements set

forth in Article 3 hereof.

2.1.2. Notice of Dedication Requirement to the Town; Recordation of the First

Map. Developer has been processing a final map with the Town of Truckee, a draft of which is

attached hereto as Exhibit B, which would create 35 single-family lots and one multi-family parcel

within Coldstream (the “First Map”). Following the submittal of the executed Performance Bond

to the District, the District shall provide the Town of Truckee and Developer with a written notice

that the Dedication Requirement for the First Map has been satisfied. Subject to satisfaction of

other applicable conditions of approval, Developer will then proceed to record the First Map.

A. Subsequent Final Maps. Unless this Agreement is amended by the

Parties, the Dedication Requirement with respect to any final maps Developer desires to record

after the First Map shall only be deemed satisfied upon the dedication of the Park Site Parcel, as

such term is defined below.

2.1.3. Creation of the Park Site Parcel. Developer shall, at Developer’s sole cost

and expense, process and cause to be recorded with the Nevada County Recorder any maps or

approvals necessary to create a parcel that is substantially similar to the Park Site described in

Section 1.2 (such parcel being the “Park Site Parcel”). Prior to making any submittal to the Town

of Truckee pertaining to creating the Park Site Parcel, Developer shall coordinate with the District

and seek the District’s input on all materials that will be submitted to the Town of Truckee. The

District shall review such materials within 15 days of submittal by Developer in order to ensure

the proposed Park Site Parcel is substantially similar to the Park Site. Upon the completion of its

review, the District shall provide Developer with written comments explaining the differences, if

any, between the proposed Park Site Parcel and the Park Site. If the District identifies any

differences in writing, the District and Developer shall meet and confer to address such differences.



2.1.4. Purchase and Sale Agreement for the Park Site Parcel. The District and

Developer shall negotiate and enter into a “Purchase and Sale Agreement” which will set forth

the terms and conditions pursuant to which ownership of the Park Site Parcel, once it is created,

will be transferred to the District. Such Purchase and Sale Agreement shall contain standard

purchase contract terms and, among others, the following terms:

A. Purchase Price. The purchase price for the Park Site Parcel shall be

$0 (zero dollars). In exchange for the transfer or the Park Site Parcel, the District shall deem the

Dedication Requirement satisfied for Coldstream.

B. Developer to Satisfy Wetland Mitigation. Developer shall satisfy

any wetland mitigation requirements pertaining to the Park Site Parcel to the extent necessary for

the District to develop the Park Site Parcel as a park.

C. Free and Clear of Environmental Hazards. The Park Site Parcel shall

be free and clear of environmental hazards to the satisfaction of the District.

D. Reservation for Right of Way and Facilities. An easement and/or

other necessary interests in the Park Site Parcel shall be reserved to Developer so that Developer

may eventually construct a roadway and/or other facilities necessary to develop Coldstream in

substantial conformance with the depiction of such right of way and facilities on the approved

tentative map sheets attached hereto as Exhibit A.

E. Release of Performance Bond. Simultaneous with the close of

escrow that will result in the transfer of the Park Site Parcel to the District, the District shall take

all necessary actions to release the Performance Bond and return such Performance Bond to

Developer.

F. Use of the Park Site Parcel. Provisions that will cause reasonable

restrictions of the use of the Park Site Parcel so any facilities developed on such parcel are

compatible with other uses within Coldstream.

G. Future Cooperation. The District and Developer shall cooperate so

that each party may achieve its respective goals of developing the Park Site Parcel as a park and

completing the Coldstream Development.

2.1.5. Transfer of the Park Site Parcel. Following the recordation of a map creating

the Park Site Parcel, the Park Site Parcel shall be transferred to the District on the terms and

conditions set forth in the Purchase and Sale Agreement. Unless this Agreement is amended by

the Parties, such transfer must occur no later than October 30, 2020 (the “Outside Transfer

Date”). In the event of any delays caused by an Unavoidable Cause, as defined below, the Outside

Transfer Date shall automatically extend by the number of days of delay caused by such

Unavoidable Cause.

2.1.6. Satisfaction of Dedication Requirement for all of Coldstream. Upon the

transfer of the Park Site Parcel as set forth in Section 2.1.5 hereof, the Dedication Requirement for

the entire Coldstream project shall be satisfied and the District shall, to the satisfaction of



Developer, submit written communication to the Town of Truckee and Developer that the

Dedication Requirement has been satisfied for the entire Coldstream project.

ARTICLE 3. PERFORMANCE BOND

3.1. Performance Bond Requirements. As security for Developer’s duty to timely

transfer the Park Site Parcel to the District, Developer shall provide the District with a surety bond

naming the District as the sole obligee. Such bond shall guarantee payment of $183,820 in-lieu

fees for the Dedication Requirement that would otherwise be due at the recordation of the First

Map without the actual dedication of parkland. Additionally, the Performance Bond shall contain

all of the following attributes:

3.1.1. The Performance Bond shall be issued by a company authorized to do surety

business in California on the form attached hereto as Exhibit C, or other such form reasonably

approved by the District’s General Manager.

3.1.2. The Performance Bond shall guarantee that Developer will perform its

obligations under this Agreement regarding the creation of the Park Site parcel and subsequent

transfer of such parcel to the District.

3.1.3. The Performance Bond shall be in the amount of $183,820 (the

“Performance Bond Amount”).

3.2. Notice of Default and Performance Bond Claim. In the event that Developer fails

to transfer the Park Site Parcel to the District by the Outside Transfer Date for any reason other

than Unavoidable Causes, then Developer shall be deemed to be in default of this Agreement, and

the District shall have the right to give written notice to Developer specifying the nature of such

default (such notice being a “Default Notice”). If Developer does not cure the default by either

transferring the Park Site Parcel to the District or by payment of $183,820 in-lieu fees within ten

(10) days of receipt of such Default Notice, or such longer period as is reasonably necessary

provided Developer, in good faith, commences such cure within said 10-day period and thereafter

diligently prosecutes such cure to completion, then the District shall have the right to make a claim

on the Performance Bond up to the Performance Bond Amount (such a claim being a

“Performance Bond Claim”).

3.3. Unavoidable Causes. Delays caused by the following shall be “Unavoidable

Causes”.

3.3.1. Delays related to the processing, approval, and recordation of the

instrument that creates the Park Site Parcel, provided that Developer has submitted an

application for the creation of the Park Site Parcel to the Town of Truckee by no later than

January 31, 2020 and is diligently pursuing the creation of the Park Site Parcel.

3.3.2. Delays related to removing title and encumbrances which prevent the

creation of the Park Site Parcel and were unknown at the time this Agreement was executed.



3.3.3. Delays related to environmental mitigation on the Park Site Parcel which

were unknown at the time this Agreement was executed.

3.3.4. Delays related to changes to the Park Site which are reasonably required in

order to adhere to applicable local, state, or federal laws.

ARTICLE 4. MISCELLANEOUS

4.1. Term. The term of this Agreement (the “Term”) shall commence on the date this

Agreement is mutually executed by the Parties and shall continue until the earlier of (a) the date

the Park Site Parcel has been transferred to the District, the Performance Bond released and

returned to Developer, and the District has provided the notice required by Section 2.1.6 hereof;

or (b) the earlier of the date that either Developer makes a payment to the District in the amount

of the Performance Bond Amount or the date that a payment is made to the District by a surety to

satisfy a Performance Bond Claim.

4.2. Notices. Any notice required or permitted to be given under this Agreement shall

be in writing and shall be deemed to have been given when delivered by U.S. mail, registered or

certified, return receipt requested, postage prepaid, or by overnight delivery service showing

receipt of delivery, or by personal delivery. Notices shall be effective upon the earlier of actual

receipt, or twenty-four (24) hours after deposit with the messenger or delivery service, or the next

business day after delivery to an overnight delivery service, or five (5) days after the deposit in the

U.S. mail (First Class postage pre-paid). E-mail addresses are provided as a convenience to the

parties, e-mail is not an authorized means of notice pursuant to this Agreement. All such notices

shall be sent to the parties at the following addresses, or such other address as may otherwise be

indicated by any such party in writing.

If to the District:

[District to insert]

If to Developer:

StoneBridge Properties, LLC

Attn: Grant Taylor

3500 American River Drive

Sacramento, CA 95864

Phone: (916) 484-3313

Email: [email protected]

4.3. Assignment. This Agreement may be assigned by Developer on 10 business days'

written notice to District.

4.4. Successors and Assigns. This Agreement shall be binding upon, and inure to the

benefit of, the Parties hereto and their respective successors, heirs, administrators and assigns.

mailto:[email protected]



4.5. Full Agreement; Modification by Subsequent Writing. This Agreement, including

all Exhibits, Appendices, and Attachments, contains the entire agreement of the Parties relating to

the rights granted and obligations assumed herein. Any oral representations or modifications

concerning this instrument shall be of no force or effect unless contained in a subsequent written

modification signed by the Party to be charged.

4.6. Severability. If any term, provision, covenant, or condition of this Agreement is

held by a court of competent jurisdiction to be invalid or unenforceable, the rest of the Agreement

shall remain in full force and effect and shall in no way be affected or invalidated.

4.7. Governing Law. This Agreement shall be enforced, governed by, and construed in

accordance with California law.

4.8. List of Exhibits. The following exhibits are attached to and made a part of this

Agreement:

Exhibit A Depiction of the Park Site

Exhibit B Draft Final Map

Exhibit C Performance Bond Form

IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the

date set forth above.

DISTRICT: DEVELOPER:

By:____________________________

Name:__________________________

Its:_____________________________

COLDSTREAM PROPERTIES, LLC,

a Delaware limited liability company

By:

Name: _______________________________

Its:

By:

Name: _______________________________

Its:


September ___, 2019 Exhibit B


September ___, 2019 Exhibit A

EXHIBIT A

Depiction of the Park Site

Coldstream Tentative Map Sheets 1, 8 and 13


September ___, 2019 Exhibit A



EXHIBIT B

Draft Final Map

(the draft “First Map”)


September ___, 2019 Exhibit C

EXHIBIT C

Performance Bond Form



Performance Bond:

That we, Coldstream Properties, LLC, as Principal and ____________________ with

principal office at ________________________ and licensed to do business in the State of

California, as Surety, are held and firmly bound unto Truckee Donner Recreation & Park District,

as Obligee, in the sum of $183,820 for the payment of which sum, well and truly to be made, we

the said Principal and said Surety bind ourselves, our personal representatives, successors, and

assigns, jointly and firmly by these presents.

THE CONDITION OF THE ABOVE OBLIGATION IS SUCH:

That, Whereas, the Obligee has entered into the Agreement (defined below) pursuant to

which Coldstream Properties, LLC, shall under certain conditions be obligated to cause the transfer

of the Park Site Parcel to Obligee under the terms and conditions of the Parkland Dedication

Agreement between the Principal and Obligee dated _______ (the “Agreement”), which

Agreement is made a part hereof as if fully set forth herein and

WHEREAS, Per the terms and conditions of the Agreement, Obligee requires Principal to

supply a bond as security that Principal shall timely cause the transfer to Obligee of the Park Site

parcel pursuant to the Agreement.

This obligation is undertaken to comply with the terms of the Agreement and for the

purpose of holding Obligee free and harmless from and against all loss, costs, expense or damage,

resulting from Principal’s noncompliance with Principal’s obligations with respect to the

Agreement.

NOW THEREFORE, if the Principal transfers the Park Site parcel to Obligee or pays the

full amount of all sums which may become due from Principal with respect to the Agreement,

including said sums which may be due because of a default by Principal, in the manner and at the

time provided in the Agreement, then this obligation shall be void; otherwise it is to be and to

remain in full force and effect.

PROVIDED HOWEVER, that in no event shall the surety be liable for more than the total

amount of $183,820 Dollars.

SIGNED AND SEALED this day of .2019

Coldstream Properties, LLC

Principal

By:

Title

___________________________

Surety

By:

Title

5.2FY 2019-2020District Salary

Schedule

TRUCKEE DONNER RECREATION AND PARK DISTRICT

SALARY SCHEDULE

FY 2019-2020

(Includes 3.5% COLA Effective 10/1/2019)

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6Maximum

Step 7123456

7 10.69 12.81 13.45 14.13 14.83 Recreation Assistant I

8 13.13 13.79 14.48 15.20

9 12.82 13.46 14.14 14.84 15.58 Sailing Instructor I, Cashier, Recreation Assistant II

10 13.14 13.80 14.49 15.21 15.97

11 12.83 13.47 14.14 14.85 15.59 16.37

12 13.15 13.81 14.50 15.22 15.98 16.78

13 12.84 13.48 14.15 14.86 15.60 16.38 17.20 Front Desk Clerk, Fitness Center Staff I

14 13.16 13.82 14.51 15.23 15.99 16.79 17.63 Office Assistant I

15 13.49 14.16 14.87 15.61 16.39 17.21 18.07 Recreation Leader, Sailing Instructor II

16 13.82 14.52 15.24 16.00 16.80 17.64 18.53 Lifeguard I

17 14.17 14.88 15.62 16.40 17.22 18.08 18.99 Building Facilitator, Recreation Leader II, Climbing Wall Instructor

18 14.52 15.25 16.01 16.81 17.65 18.54 19.46 Fitness Center Staff II, Office Assistant II

19 14.89 15.63 16.41 17.23 18.09 19.00 19.95 G - Building Facilitator II (Bryan) (2/3)

20 15.26 16.02 16.82 17.66 18.55 19.47 20.45 Teacher I, Cashier II, Park Facility Worker

21 15.64 16.42 17.24 18.11 19.01 19.96 20.96 Lifeguard II

22 16.03 16.83 17.67 18.56 19.49 20.46 21.48 Teacher II

23 16.43 17.25 18.12 19.02 19.97 20.97 22.02 Accounting Clerk I, Lifeguard III

24 16.84 17.69 18.57 19.50 20.47 21.50 22.57

25 17.26 18.13 19.03 19.99 20.98 22.03 23.14

26 17.70 18.58 19.51 20.48 21.51 22.58 23.71 Support Specialist

27 18.14 19.04 20.00 21.00 22.05 23.15 24.31

28 18.59 19.52 20.50 21.52 22.60 23.73 24.91

29 19.06 20.01 21.01 22.06 23.16 24.32 25.54 Office Specialist

30 19.53 20.51 21.53 22.61 23.74 24.93 26.18 Maintenance Worker, Administrative Assistant

31 20.02 21.02 22.07 23.18 24.34 25.55 26.83 Assistant Aquatics Program Coordinator, Assistant Sports Program Coordinator

Assistant Youth Program Coordinator, Golf Course/Ice Rink Manager

Salary

Range

Hourly

*G = Grandfathered Position


SALARY SCHEDULE

FY 2019-2020



Step 7

Salary

Range

Hourly

32 20.52 21.55 22.63 23.76 24.94 26.19 27.50

33 21.03 22.09 23.19 24.35 25.57 26.85 28.19 Office Supervisor, Accounting Assistant

34 21.56 22.64 23.77 24.96 26.21 27.52 28.89 G - Accounting Assistant (Bergot)

35 22.10 23.20 24.36 25.58 26.86 28.21 29.62 G - Maintenance Worker II (Mejia, Rosales)

36 22.65 23.78 24.97 26.22 27.53 28.91 30.36 Maintenance Specialist

37 23.22 24.38 25.60 26.88 28.22 29.63 31.11 Mechanic

37a 23.45 23.45 23.45 23.45 23.45 23.45 23.45 Special Event Staff

38 23.80 24.99 26.24 27.55 28.93 30.37 31.89 Marketing Manager

39 24.39 25.61 26.89 28.24 29.65 31.13 32.69

40 25.00 26.25 27.57 28.94 30.39 31.91 33.51 Aquatics Program Coordinator, Sports Program Coordinator,

Youth Program Coordinator, Maintenance Foreman

41 25.63 26.91 28.26 29.67 31.15 32.71 34.34

42 26.27 27.58 28.96 30.41 31.93 33.53 35.20 Senior Recreation Coordinator

43 26.93 28.27 29.69 31.17 32.73 34.37 36.08

44 27.60 28.98 30.43 31.95 33.55 35.22 36.99

45 28.29 29.70 31.19 32.75 34.39 36.10 37.91

46 29.00 30.45 31.97 33.57 35.25 37.01 38.86 Park Supervisor, Recreation Supervisor

47 29.72 31.21 32.77 34.41 36.13 37.93 39.83 IT Administrator

48 30.46 31.99 33.59 35.27 37.03 38.88 40.83

49 31.23 32.79 34.43 36.15 37.96 39.85 41.85

50 32.01 33.61 35.29 37.05 38.90 40.85 42.89

51 32.81 34.45 36.17 37.98 39.88 41.87 43.96

52 33.63 35.31 37.07 38.93 40.87 42.92 45.06

53 34.47 36.19 38.00 39.90 41.90 43.99 46.19

54 35.33 37.10 38.95 40.90 42.94 45.09 47.34

55 36.21 38.02 39.92 41.92 44.02 46.22 48.53

*G = Grandfathered Position


SALARY SCHEDULE

FY 2019-2020



Step 7

Salary

Range

Hourly

56 37.12 38.97 40.92 42.97 45.12 47.37 49.74

57 38.05 39.95 41.95 44.04 46.24 48.56 50.99 Park Superintendent, Recreation Superintendent,

Accounting Manager, HR Manager/District Clerk

58 39.00 40.95 42.99 45.14 47.40 49.77 52.26

59 39.97 41.97 44.07 46.27 48.59 51.02 53.57

60 40.97 43.02 45.17 47.43 49.80 52.29 54.91

61 42.00 44.10 46.30 48.61 51.05 53.60 56.28

62 43.05 45.20 47.46 49.83 52.32 54.94 57.68

63 44.12 46.33 48.64 51.08 53.63 56.31 59.13

64 45.22 47.49 49.86 52.35 54.97 57.72 60.61

65 46.36 48.67 51.11 53.66 56.34 59.16 62.12

66 47.51 49.89 52.38 55.00 57.75 60.64 63.67

67 48.70 51.14 53.69 56.38 59.20 62.16 65.27

68 49.92 52.42 55.04 57.79 60.68 63.71 66.90

69 51.17 53.73 56.41 59.23 62.19 65.30 68.57

70 52.45 55.07 57.82 60.71 63.75 66.94 70.28

71 53.76 56.45 59.27 62.23 65.34 68.61 72.04

72 55.10 57.86 60.75 63.79 66.98 70.33 73.84

73 56.48 59.30 62.27 65.38 68.65 72.08 75.69

74 57.89 60.79 63.83 67.02 70.37 73.89 77.58

75 59.34 62.31 65.42 68.69 72.13 75.73 79.52

76 60.82 63.86 67.06 70.41 73.93 77.63 81.51 General Manager

77 62.34 65.46 68.73 72.17 75.78 79.57 83.54

78 63.90 67.10 70.45 73.97 77.67 81.56 85.63

79 65.50 68.77 72.21 75.82 79.61 83.59 87.77

80 67.14 70.49 74.02 77.72 81.60 85.68 89.97

7.

Minutes

Board Minutes, August 22, 2019 Page 1

Minutes of the Meeting of the Board of Directors of the

Truckee-Donner Recreation and Park District

August 22, 2019 The meeting of the Board of Directors of the Truckee-Donner Recreation and Park District was called to order by Director Tanner at the Community Recreation Center, 10981 Truckee Way, Truckee, CA, at 6:00 P.M. Roll Call – Directors Present: Tanner, Wasley, Werbel, Hansford Directors Absent: York Others Present: Staff: Steve Randall, General Manager; Teresa McNamara, Accounting Manager; David Faris, HR Manager/District Clerk; Sven Leff, Recreation Superintendent; John Shaffer, Park Superintendent; Brian Compton, IT Administrator. Public: Nova Lance-Seghi (Truckee Dog Park); Jeff Loux (Town of Truckee); JD Hass (101.5FM); Kevin Murphy (TCP); Emily Greenwood (TDRPD); Kellie Cutler (CATT CP); Birgitta Depaoli (Horsemen Association); Mechtild Depaoli (Junior Horsemen Group); Louise Zabriskie (FOTL); Coralie Burgess (Truckee Resident); Colin Robinson (Skate Park). Public Comment: Birgitta Depaoli (Horseman Association) wanted to know why and how concept #3 (4 concepts provided by Mead and Hunt) that included removing the rodeo was selected? Birgitta continued that if indeed concept #3 happened or the rodeo was moved, would there be another location with the right requirements for equestrian activities in Truckee? Coralie Burgess (Truckee Resident) commented that she loves Regional Park but wanted to focus on the volleyball court. The current volleyball court is inadequate and either needs to be replaced or removed. Coralie wanted to know if there would be money available for a new volleyball court with the current potential restructure of Regional Park? Nova Lance-Seghi (Truckee Dog Park) wanted to give the Board an update on the 3 locations that they have identified for a new Dog Park. The first, and least favored, would be at Regional Park at a cost of $163,000. The second would be located near the old Town corporation yard at a cost of $119,000. The third would be located at Riverview Park at a cost of $94,000. Nova added that she plans to be on the next Board agenda in September with a full cost analyst. Nova added that the second option is favored. JD Hass (101.5FM) commented that he wants to make sure that this whole entire plan includes all sports and that we do not discriminate like concept #3 did from Mead and Hunt. JD continued that after the completion of the RAMP, he wants to know how Mead and Hunt were awarded this contract? JD added that he believes the rodeo contract was up last year and where does it stand? JD also was unhappy about the poor communication. The General Manager commented that he was approached by a group of ladies who are interested in renovating or finding a new location for volleyball courts. The group is interested in helping with funding. The General Manager added that the volleyball group plans to meet with TDRPD staff soon. Coralie asked if there was money in TDRPD’s budget for this and Chairman Tanner answered that nothing is specifically allocated currently but that could change in the future.


The General Manager next spoke to Mciver Rodeo Arena. Mead and Hunt were selected to do the RAMP because they had previously done work for TDRPD, the Town of Truckee, and the Airport District by doing a site analysis report 6 to 7 months ago. Using Mead and Hunt made the most sense because they already know the property and have a lot of the information already gathered, making the RAMP cheaper. Director Wasley added that they have done a lot of studies in the community to date and they are an un-bias consultant. The General Manager next spoke to the Rodeo contract. He mentioned that he had no knowledge of such a contract that JD referred to. The General Manager continued that years ago there was a contract with the Truckee-Donner Horseman for use of the Rodeo arena. The Truckee-Donner Horseman ended up not being able to afford to continue with this contract so TDRPD changed its fee schedule for them. The General Manager also commented that he is happy to sit down and discuss further. Director Hansford commented that it is important to remember that there are not just 4 concepts. The concepts were derived to stimulate comments. More public outreach needs to be done and TDRPD will do more publicizing of future meetings. 4. Public Hearing 4.1 Resolution #2019-279 – Approving inflationary adjusted park impact fees. The General Manager spoke to Resolution #2019-279 that would increase park impact fees from $1.93 to $1.99 (2.98% increase). The General Manager added that we do this yearly and he has already spoke with Pat Davidson (CATT CP) and she is completely fine with what we are proposing. If the Board approves the increase, it will then go to the Town and then the County of Nevada. Chairman Tanner opened the public hearing: no comments were received from the public. Director Werbel motioned for approval of Resolution #2019-279 – Approving inflationary adjusted park impact fees, seconded by Director Wasley. Director Wasley asked if this is a requirement? The General Manager answered that it is not required but it is the best possible index that can be used. Roll call for 4.1: three ayes (Werbel, Wasley, Tanner), 1 absence (York), and 1 abstain (Hansford). 5. Old Business 5.1 Update/Discussion on Community Art Center Outdoor renovation project. Kellie Cutler (CATT CP) updated the Board on fundraising efforts including the request from the Airport District for $125,000. The Airport is eliminating any pre-application requirements for these funds. Commercial land appraisal is currently being done by Truckee Tahoe Evaluations. The inspection stage has been completed and the appraisal should be done next week. Application due date is 9/18 and will be presented to the Airport Board on 9/25. Kellie added that it would be very important for Chairman Tanner and the General Manger to be in attendance for this Board meeting. If prevailing wage is required, the Airport is okay with CATT CP contractors being involved without going to bid. Kellie continued that there will be additional fundraising available with naming rights in the future. Chairman Tanner commented that the plan is for a March ground breaking and a July 4th opening. No Board action taken.


5.2 Update/Discussion/Action on proposed Truckee Pavilion and Ice Rink Project located at Regional Park. The General Manager updated the Board that there has been some meetings and we are moving forward. Public comment was opened for 5.2. Kevin Murphy (TCP) thanked Kathleen Eagan with the library, the Town of Truckee, Recreation District, and Director Werbel who is the Committee Chair on this project. Kevin continued that we are working really hard to solve this puzzle. We are all mostly in agreement, fine tuning needed. Kevin also thanked the General Manger for his coordinated effort with all parties involved. Jeff Loux (Town of Truckee) agreed and echoed what Kevin had to say and added that there are a lot of pieces involved but he is very encouraged we will get this done. The Town is very happy to see this move forward. No Board action taken. 5.3 Update/Discussion/Action on proposal to perform a Recreation Area Master Plan for Regional Park. The General Manager updated the Board on the progress of the RAMP for Regional Park. Mead and Hunt have been meeting with various groups involved in the RAMP and have had multiple public meetings to discuss potential ideas. The General Manager added that before Mead and Hunt arrived for these public meetings, they had already had over 1,200 survey responses with potentially 300-500 more in the coming weeks. The study should be completed by the first week of November. The General Manager suggested we hold another public meeting to go over the results and get community discussion. Director Hansford commented that he was not happy with the concepts but understands their plan was to get discussion going between the various stakeholders. Director Hansford continued that a presentation would have been helpful for those stakeholders. The General Manager commented that it was set up as a meeting, but we were not prepared for the number of people who ended up attending Tuesday night. Public comment was opened for 5.3. Louise Zabriskie (FOTL) thanked Director Hansford for commenting that Mead and Hunt should have had a presentation for the Tuesday meeting. Louise also commented that it was misinformation that the Library is trying to take the Rodeo’s location. Needs to be a clearer presentation. Kevin Murphy (TCP) agreed with Louise. TCP had to run damage control on their behalf because of the concept that involved removing the rodeo. Kevin also commented that the questions used in the survey were poorly written and the Board should have approved beforehand. Kevin continued that he felt Mead and Hunt didn’t understand the concepts of the Covered Pavilion or the Library. Kevin added that the Covered Pavilion was called an Ice Rink, which is incorrect because there are many more uses then just an Ice Rink for this location. Kevin believes another survey should be conducted. Jesse Boeri (TCP) commented that he feels it is ironic that the Horseman were upset because of a plan by Mead and Hunt because the last time Mead and Hunt presented they upset the Library group.


Collin Robinson (Skate Park) thanked the Board for starting the RAMP. Collin commented that the fence at the Town’s old corp yard needs to be replaced. Jeff Loux (Town of Truckee) thanked Collin for the fence comment. Jeff appreciated the comments from the public and thanked TDRPD Board for doing the RAMP for Regional Park. This is great for the town that gives an unbiased look at all options for the park. No Board action taken. 5.4 Update/Discussion/Action on proposed conditions for District to move into the Town’s old corporation yard. The General Manager updated the Board on the lease agreement changes. The General Manager continued with going over some wording changes and new language with the Board members. The main concern of the General Manger is longevity of the new site for TDRPD. If in the future we are forced to move, we would change our lease agreement with the Library from $1 a year to market rate so TDRPD is able to find a new home. The General Manager added that he does not see this occurring, but things change 10 or 20 years in the future. Director Hansford commented that the Library and Town are separate. The General Manager commented that the intent is for the Town to understand this term. The Town is supporting the Library in this move and this would protect TDRPD. Chairman Tanner asked about fence requirements. Is this at our cost? The General Manager answered, yes. Chairman Tanner next asked about access being granted to the western portion of the site? Jeff Loux (Town of Truckee) commented that there was no problem with the General Manger’s changes to the agreement letter. It would still need to go to his Board. Jeff next added that the Library comment should be a part of a memorandum of understanding. Jeff next commented on the access question that they would want to continue to have access to the leased land. Chairman Tanner wanted better understanding of the access and it seems very vague and more information is needed. Jeff commented that we can work on the wording for access but there are more conversations we need to work through. Director Werbel asked about base rent. He believes it should be a consultant agreed upon by both the Town of Truckee and TDRPD, not just the Town. Public comment was opened for 5.4. Kevin Murphy (TCP) commented that he wanted to go over some data points. Victus Advisors is doing the cost recovery analysis now. The Pavilion cost recovery figures will run about 125%, which would mean it is a cash positive facility. Kevin continued that transient occupancy tax impact looks to be in the 7% range which would increase revenues for all. Kevin next pointed out that within the contract is a statement that referrers to location F2. If the town and the Recreation District don’t agree, then the library will be landlocked with the F2 designation, which would be challenging for them. This would be a disservice to the Library and possibly the Covered Pavilion. Kathleen Eagan (Library) thanked Kevin for pointing this out and felt comfortable about everything before seeing the F2 designation. The Library would rather not see a hard hit on F2. Jeff Loux (Town of Truckee) commented that they are staff and can’t speak for council but agree with Kevin and Kathleen’s concern.


The General Manager remarked that based on these comments he suggests not passing tonight but maybe agree in concept subject to some of the points that came up tonight. The Board would then look for a revised term sheet from the Town that we can review next month. Jeff Loux and Holly Hobbs can take back to the Town. No Board action taken. 5.5 Discussion/Action of the draft letter to Truckee Tahoe Airport District for help with financing the irrigation project for Ponderosa Golf Course. The General Manager updated the Board on the current steps in asking for funding from the Airport District. The General Manager commented that Director Hansford came up with the idea to make it on a yearly basis. With Director Hansford’s help, the General Manager presented a draft letter to the Board. The General Manager of the Airport District likes the idea when it was presented to him. Director Hansford motioned to approve the letter to Truckee Tahoe Airport District for help with financing the irrigation project for Ponderosa Golf Course, seconded by Director Wasley. Director Wasley commented that he suggests we change the language from management fee to maintenance fee. Director Hansford commented that it is more management then maintenance. Director Hansford added that this is more about how we continue to operate this facility for them and it is our responsibility to manage a golf course for our community. Director Wasley added that we could call it a facility management fee. Motion was approved with four ayes (Wasley, Tanner, Werbel, Hansford) and 1 absence (York). 5.6 Discussion/Action on fees and charges for District facilities. The Recreation Superintendent updated the board on the proposed fees and charges for District facilities which included revisions from the Board. The Recreation Superintendent continued that we will use these in our preliminary budgeting for FY19-20. Director Werbel asked the Recreation Superintendent if these new fees are 3% overall? The Superintend commented that these fees keep up with inflation (3% or higher). Director Werbel motioned to approve the fees and charges for District facilities as presented, seconded by Director Hansford. Motion approved with four ayes (Hansford, Werbel, Wasley, Tanner) and one absence (York). 6. New Business

6.1 Discussion/Action on Policy #238 Employee Meal Periods and Breaks. David Faris (HR Manager/District Clerk) spoke to the need to edit our current policy as it was partially ambiguous as TDRPD follows FLSA and does not intend to follow California Law and potentially could leave us open to liability. David continued that the changes made were simply clarifying that the TDRPD follows FLSA. Director Hansford motioned to approve Policy #238 Employee Meal Periods and Breaks as presented, seconded by Director Werbel. Motion was approved with four ayes (Wasley, Tanner, Werbel, Hansford) and 1 absence (York). 6.2 Discussion/Action on the District FY 2019-2020 Preliminary Budget.


The General Manager commented that the Board Sub-Committee (Director Wasley and Director

Hansford) met with staff to go over the preliminary budget. The General Manager continued that the

preliminary budget is a baseline budget that handles the day to day operations (no projects or wish list

items were discussed). The recommendation is to approve the preliminary budget, which is required

by law, for $10,061,038.

Director Hansford commented that staff did a great job itemizing and balancing fees and services.

Sven and his team did a great job analyzing the data and deciding on the best utilization rates of our

facilities/programs.

Director Wasley echoed Jason’s comments. Director Wasley continued that this is a daunting task

and felt it was super helpful with the level detail provided by staff. He continued that the overhead 5%

is a contingency but hard to get his head around. Teresa McNamara explained that we do this for

budgeting for the different programs and it allows us to recognize if we are recovering our costs

(example: administrative cost for the District). The General Manager added that by doing this, it helps

the Recreation Department set their fees for the upcoming fiscal year. Teresa continued that we

started doing this 3 years ago.

Director Wasley motioned to approve the District FY 2019-2020 Preliminary Budget in the amount of $10,061,038, seconded by Director Hansford. Motion was approved with four ayes (Hansford, Werbel, Wasley, Tanner) and 1 absence (York).

6.3 Discussion/Action for District Auditing services with James Marta & Company.

Teresa McNamara (Finance Manager) updated the Board that we have used James Marta &

company over the last 5 years. Teresa added that they do a great job are always available to answer

questions. Teresa recommends that we continue with James Marta & Company for either a 3- or 6-

year contract with the 6-year having a discount.

Director Wasley commented that the fees seem reasonable compared to what other Special District’s are paying. Director Werbel motioned to accept James Marta & Company’s proposal to continue doing the District’s general audit and pension audit for 2020 to 2022 and 2023 to 2025, seconded by Director Wasley. Motion was approved with four ayes (Hansford, Werbel, Wasley, Tanner) and 1 absence (York).

6. Special Announcements

7. Consent Calendar

a) Approval of the minutes of the regular board meeting of July 25, 2019. Director Werbel motioned for approval of the Board meeting minutes for July 25th, 2019 with the added comments, seconded by Director Hansford. Motion was approved with four ayes (Hansford, Wasley, Werbel, Tanner) and 1 absence (York). 8. Financial Report


a) Approval of District Check Registers – Director Hansford motioned to approve the District Check Register as presented, seconded by Director Werbel. Motion was approved with four ayes (Hansford, Wasley, Werbel, Tanner) and 1 absence (York).

b) Review of District Financial Report – Reviewed

c) Approval of District Miscellaneous Journal Entries – Director Hansford motioned to approve the District miscellaneous journal entries as presented, seconded by Director Werbel. Motion was approved with four ayes (Hansford, Werbel, Wasley, Tanner) and 1 absence (York).

d) Accounting Manager Division Report - Reviewed

9. Information Technology

a) Review of District Information Technology Report – Reviewed

10. Division Reports

10.1 General Manager

a) Update on KidZone proposed location for a museum at Regional Park.

b) Update on Bill Rose Park.

The Hospital has decided not to proceed with the potential planned move of Bill Rose Park.

c) District Board park tour – September 26th, 2019 at 3:00pm.

d) Update on Joint Powers Agreement with Tahoe Truckee Unified School District.

Consolidated and edited the old agreement. The General Manager and the Recreation Superintendent met with the School District. Should hear back within 30 days.

10.2 Recreation Division

a) Review of monthly division report – Reviewed

b) Marketing Report

10.3 Park Division

a) Review of monthly division report – Reviewed

b) Update on spring/summer projects

c) Status of Chiller for the Ice Rink

11. Board Subcommittees

11.1 Finance/Audit Committee (Standing Committee – Hansford and Wasley) – Reviewed budget on August 18th, 2019 at 3:00pm.

11.2 Comprehensive Facility Condition Assessment (Standing Committee – Werbel and Tanner) – No updates.

11.3 Ice Rink Expansion Project (Ad Hoc Committee – Werbel) – No updates.

Additional Matters of Interest to Board Members

Adjournment – The meeting was adjourned at 9:35 P.M. ______________________________ ______________________________ District Clerk Chairman of the Board of Director ______________________________ Secretary of the Board of Directors

8.Financial

Report

TRUCKEE DONNER RECREATION AND PARK DISTRICTAP CHECK REGISTER

08/01/2019Payment Number Payee Name Amount Description

52814 Hedspeth, Eric 137.99$ Reimbursement - Camp Rad Six Flags52815 Dunn, Carl, M. 1,000.00$ Music in the Park - July 2452816 Music in Tahoe 1,000.00$ Music in the Park - July 3152817 Music in Tahoe 1,000.00$ Music in the Park - July 2452818 Ravenna, Sam 800.00$ Music in the Park - July 3152819 TRUCKEE FENCE COMPANY 2,875.00$ WEB-Winter Damage Fence Repair

MP-Backstop Fence Repair52820 Truckee Sanitary District 108.00$ PGC - Sewer Fees 2nd Half 7/1/19-12/31/1952821 CATT 25.00$ Refund Overpayment52822 Heavenly L. Clegg 500.00$ Special Event - Camp Trudaca52823 ADP, LLC 797.70$ Processing Charges PE 6/30/19

Processing Charges PE 7/6/1952824 Ahern Rentals, Inc. 935.68$ PM - Trailer Rental52825 Alpine Lock and Key, Inc. 70.28$ CY - Spare Keys52826 American Fidelity Assurance 1,041.18$ Employee Pd Sup Insurance - July 201952827 Aronson, Ken 1,260.00$ Mission to Mars Space Camp - July 201952828 AT&T 152.18$ CRC Phones - 561852829 AT&T U-verse 128.50$ Park Internet52830 Belisle, Dennis V. 160.00$ Co-ed soccer Referee52831 Bennett, Eric 27.03$ Reimbursement - Adventure Camp Supplies52832 Bergot, Donna 293.48$ Mileage Reimbursement - July 201952833 Biking for a Better World 1,137.50$ Next Level Bike Skill Lessons - July 201952834 Biking for a Better World 910.00$ Next Level Bike Lessons - Jul 201952835 Bobcat Central 220.14$ VEM - #2 Latch52836 Bridgestone Golf, Inc. 2,414.60$ Golf Merchandise Resale52837 Brown, Cheyenne 150.00$ Softball Scorekeeper52838 California Public Utilities Commission 50.00$ Refund Deposit52839 Canon Financial Services, Inc. 1,096.53$ Copiers Lease 7/10-8/9/1952840 CAPRI - Liability 96,801.00$ 1/2 Annual Liability Coverage 7/1/19-6/30/2052841 CAPRI - Worker's Comp 45,093.00$ 1st Qtr Annual Contribution W/C 7/1/19-6/30/1952842 CARPD 2,500.00$ CARPD Membership Dues 7/1/19-6/30/2052843 Cashman Equipment Company 6,380.08$ Bike Park Development Equip Rental

Page 1 of 5 Prepared by: TM



52844 Collins-Duffield, Jeannie 616.00$ Puppy Preschool - July 2019Puppy Graduate Training - July 2019Puppy Graduate Level 2 - July 2019

52845 Consolidated Electrical Distributors, Inc. 790.37$ BR - Timer for Fish Cleaning StationWEB - GFCI ReplacementCY - Electrical Tripper - Luke's TruckRP - Wall Pack for Men's Room LightCAC - Parts for New WiFiAC - Parts for New CablingAC - Parts for New WiFi

52846 Daniel, Sean 250.00$ Softball Umpire52847 eShipping, LLC 2,500.00$ IR - Freight for Chiller Return52848 G2Solutions 8.25$ July 2019 Fingerprinting Transmission52849 Gilmore, Shannon 200.00$ Refund Deposit52850 Grennan, Renee 1,400.00$ Discovery Series ISpy Mystery Week - July 2019

Discovery Series Science Spectaculars - July 201952851 Hansford, Jason 100.00$ 7/25/19 Board Meeting52852 Hatch, Stefan 240.00$ Co-Ed Soccer Referee52853 Helms, Nolan 160.00$ Co-Ed Soccer Referee52854 Jenkins, Dan 49.00$ Pickleball Lessons52855 Kimber, Adrianne 28.00$ Refund52856 Kristian, Kacey 144.00$ Softball Umpire52857 Kucera, Lisa 791.00$ Private Swim Lessons - July 2019

Add Swim - July 201952858 Lincoln Aquatics 4,059.38$ AC - Pool Chemicals52859 Little, Cheyenne 747.60$ Little Leapers Soccer - July 201952860 Marsh Ventures Inc.,dba Rock Garden 62.51$ DLP - T-Posts for BMP's52861 MetLife Small Business Center 4,678.45$ Dental Insurance - Aug 201952862 Mihevc, Brandon 40.00$ Co-Ed Soccer Referee52863 Moonshine Ink LLC 364.00$ Advertising52864 MWA, Inc. 11,000.00$ Ice Rink Site Study & Design52865 Nevada Overhead Door Co. 219.00$ CRC - Yearly Droptest52866 Nutrien Ag Solutions 579.10$ PGC - Fertilizer




52867 O'Reilly Auto Parts 652.66$ VEM - Backup Alarm #8DLP - Drill BitsVEM - Shop GlovesCY - Adhesive GunCAC - Chimney PaintWEB - Push Button for Rescue Boat Engine

52868 PDM Steel Service Centers, Inc. 827.73$ DLP - Steel for FootingsCAC - Entry Door Steel

52869 Peterson, Sherrie 1,191.40$ Private Ballet Lessons - July 2019Bellet I & II - July 2019Dance Camp - July 2019Creative Dance Summer - July 2019

52870 Piper Johnson, Monika 168.00$ Plein Air Oil Painting - July 201952871 Postmaster 2,074.97$ Postage for Mailer52872 R & R Products Inc. 3,449.72$ PGC - Putting Cups

VEM - Tines for Deep Tine MachinePGC - Divot MixPGC - Spiker Keel Repair

52873 Raphael, Teri 400.40$ Acrylic Painting for Adults - July 2019Acrylic Painting for Kids - July 2019Watercolor Painting for Adults - July 2019

52874 Ray Morgan Company 1,910.08$ Copier Usage 4/14-7/13/1952875 RENO PAINT MART INC 10.27$ CRC - Roller Covers for Curb Painting52876 Richard May Construction, Inc. 195,195.00$ Contract B-Hogback Trail Prog Pmt #652877 Rintala, Roger 260.00$ Softball Umpire52878 Ruiz, Jeremy 80.00$ Co-Ed Soccer Referee52879 Ryerson, Henry 3,057.60$ Tennis Camp - July 201952880 Sani-Hut Company Inc. 5,307.50$ 4th of July Chemical Toilet Rental

RP - Monthly Chemical Toilet RentalRV Bike Park - Chemical Toilet RentalRVSP - Chemical Toilet RentalRP - Weekend Service LRBBQGP - Chemical Toilet RentalRP - Service for Chem Toilets - LRBBQ




RP - Chemical Toilet RentalWEB - Chemical Toilet RentalWEB - Chemical Toilet RentalAmp - Monthly Cleaning

52881 Schmidig, Alycia 60.00$ Softball Scorekeeper52882 Sherwin-Williams Company 358.20$ CRC - Fire Lane Paint

CAC - Painting Supplies52883 SIERRA GOLF CART & AUTO 1,380.93$ PM - Park Host Golf Carts

PM - Golf Cart Monthly RentalPGC - Replacement Charger Handle

52884 Sierra Pacific Coffee Company 85.00$ Food & Beverge Resale - Pool52885 Sierra Pacific Turf Supply, Inc. 1,501.04$ PGC - Replacement Sprinklers52886 Southwest Gas Corporation 6,999.90$ Utilities 6/11-7/11/1952887 Sports Turf Irrigation 1,079.00$ PGC - Replacement Selector Valves52888 Stohlgren Brothers, Inc. 1,834.20$ Food & Beverage Resale - Pool

Food & Beverage Resale - WEB52889 SUDDENLINK 279.31$ CAC, GC, WEB Internet52890 Sysco-Sacramento 2,705.72$ Food & Beverage Resale - WEB52891 Tahoe Burners 100.00$ Refund Deposit52892 Tahoe Supply Company, LLC 592.99$ CY - Janitorial Supplies

CRC - Janitorial Supplies52893 Tahoe Truckee Sierra Disposal 200.88$ RVSP - Monthly Dumpster Services52894 Tanner, Mark 100.00$ 7/25/19 Board Meeting52895 Terry Lee Wells Nevada Discovery Museum 162.00$ Adventure Camp Trip52896 The Finals 454.25$ Resale Merchandise - Pool52897 The Office Boss Inc. 196.39$ PM - FedEx to Enterprise

DLP - Permit CopiesPM - Budget DividersPM - Office SuppliesDLP - Ledger Copy & Scan PlansPM - USB Drive

52898 Tice, Maya K. 196.00$ Private Swim Lessons - July 201952899 Tieslau Civil Engineering, Inc. 5,665.00$ Ice Rink/Regional Park Survey52900 Tift, Kylie 184.00$ Softball Umpire




52901 Truckee Donner PUD 13,320.67$ Utilities 6/18-7/18/1952902 Truckee Sourdough Company 344.98$ Food & Beverage Resale - WEB

Food & Beverage Resale - Pool52903 Truckee Tahoe Lumber CO 611.11$ CAC - Supplies for Siding Replacement

CAC - Supplies for DoorsCAC - Lumber

52904 Turf Star Inc. 320.57$ VEM - Tires #3252905 TYR Sport, Inc. 3,545.40$ Resale Merchandise - Pool52906 UniFirst Corporation 404.11$ CRC & CY - Linen Service52907 Veritiv Operating Company Unisource - Reno 625.79$ CY - Janitorial Supplies52908 Vision Service Plan Inc. 1,972.56$ Vision Insurance Aug 201952909 W & T Graphix, Wesley James Beyer 285.52$ Camp Rad T-Shirts52910 Wasley, Mark 100.00$ 7/25/19 Board Meeting52911 WATERS VACUUM TRUCK SERVICE, INC. 545.00$ Vault Toilet Pump52912 Werbel, H. Peter 100.00$ 7/25/19 Board Meeting52913 Western Nevada Supply Co. 2,109.70$ Replacement Sprinklers

CRC - Replacement Irrigation PartsPGC - Replacement Irrigation PartsRVSP - Replacement Irrigation PartsRVSP - Replacement Toilet GasketVH - Replacement Irrigation PartsFLOR - Replacement Irrigation PartsCY - Stock Wire ConnectorsRVSP - Replacement ToiletPGC - Replacement SprinklersCY - Stock Sprinkler Parts

52914 Wild Island, Inc 340.00$ Camp Rad Trip52915 Woosley, Heather 67.00$ Adventure Camp Movie Tickets52916 Work World America, Inc. 192.67$ PM - Work Boots & Pants - Luke McNeel

Total AP Checks 52814 - 52916 461,696.75$




52917 Music in Tahoe $1,000.00 Music in the Park52918 Road to Mustang, Inc. $1,250.00 Music in the Park Week 952919 Frias, Jessica $398.58 Final Paycheck P/P End 8/17/1952920 D&R Concrete Pumping $460.00 Concrete Pumping52921 Chase, Samuel $1,500.00 Music In The Park - Week 952922 Music in Tahoe $1,000.00 Music In The Park - Week 952923 ADP, LLC $747.54 Processing Charges P/E 7/20/1952924 All West Coachlines Inc. $3,400.92 Charter Bus - Camp Trudaca - 8/23/19

Charter Bus - Camp Trudaca - 8/9/19Charter Bus - Camp Trudaca 8/2/19Charter Bus - Camp Trudaca - 7/19/19

52925 AT&T $151.01 Phones - 561352926 Barr, Alicia $846.75 Ultimate Camp Summer 201952927 Belisle, Dennis V. $25.00 Coed Soccer Referee52928 Brown, Cheyenne $105.00 Softball Scorekeeper52929 Chavez, Jose $100.00 Refund Deposit52930 Crowley, Francy Hernandez $112.00 Zumba Summer 201952931 Daniel, Sean $325.00 Softball Umpire52932 Debus, Gavin $1,364.30 PC-60 Min Personal Training July 2019

PC-30 Min Personal Training July 2019PC-10PK Personal Training July 2019

52933 Department of Justice - Accounting Office $301.00 Fingerprinting - July 201952934 Dude Solutions, Inc. $2,396.29 PM - Work Order System Software52935 Enterprise FM Trust $19,291.91 Vehicle Leases 8/1-8/31/1952936 First Choice Coffee Services $53.00 Food & Beverage Use - Trudaca

Water Cooler Rental52937 Flyers Energy LLC $8,309.59 PM - Bulk Gas & Diesel52938 G2Solutions $900.00 Live Scan Software Renewal52939 Gardner Mechanical Services Inc. $1,952.34 CRC - Boiler Repairs52940 Godon, Rolf $56.70 Ki Gong52941 Gonzalez, Benito $115.00 Coed Soccer Referee52942 Grennan, Renee $1,120.00 Discovery Series I Spy Mystery Week

Discovery Series Magic, Music & Mayhem52943 Hatch, Stefan $160.00 Coed Soccer Referee52944 Hedspeth, Eric $776.25 Reimbursement - Camp Rad Golf Land Admission52945 Helms, Nolan $160.00 Coed Soccer Referee




52946 James Marta & Company LLP $4,620.00 2018 Pension Audit Final Pmt52947 Jenkins, Dan $154.00 Pickleball Lessons52948 Johnson, Marvin $200.00 Refund Deposit52949 Johnson, Michelle $2,744.00 Add Swim-Michelle July 2019

Private Swim Lessons July 201952950 Keenan & Associates-Disbursement Account $46,137.82 Medical Insurance - August 201952951 Kone Inc. $537.92 Elevator Repair52952 Kristian, Kacey $72.00 Softball Umpire52953 Kucera, Lisa $112.52 Mileage Reimbursement52954 Landsberg, Jennifer $74.25 Reimbursement - Food52955 Lucier, Bret, Commercial Equipment Source, LLC $168.10 Fitness Center - Repair Parts52956 Mejia, Giovani $109.99 Reimbursement - Work Boots52957 Mendoza, Joaquin $50.00 Coed Soccer Referee52958 Mountain Hardware and Sports, Inc $2,658.39 CAC - Nuts & Bolts

RVSP - Soccer Field PaintCY - PliersCAC - Furniture PadsCAC - Furniture Casters & PadsDP - Ash Shovel for BBQsSpecialty Sport Camp Program SuppliesDP - Supplies for Vent RemovalDLP - Iron Rangers HingesCAC - Exterior Paint SuppliesWEB - Screen Door LeverWEB - Fan Coil for RefrigeratorDP - 4th of July SetupTPT - Weed Whack StringBR - Airless Sprayer SuppliesDP - 4th of July SetupCY - Ash Cans - WEBCY - Sprinkler Nozzle ContainerBBQ Ash Trash CansWEB - Rubber Bumpers for Paddle BoatsCAC - Supplies for Paint PrepCY - Ash Trash CanRVSP - Parts for Replacement Toilet




CAC - Hardware for Siding PaintRP - Supplies for Picnic Table ProjectAC - Parts for Latch RepairCY - Utility KnifeCAC - Floor SuppliesCAC - Floor SuppliesCAC - U-Bolt for Exterior DoorsCRC - Hardware for Truck WiFiCY - Hardware & Drill BitsCRC - Cat 5 WirePGC - Float Switch PartsCleaning SuppliesCRC - Round Washer HeadCY - Chalk Line SpikesDLP - Steel FastingsCable FastenersCAC - Deck Screws for New DoorsCY - Knife & Caulking GunAC - Bolts for Door InstallCAC - Supplies for Siding RepairCAC - Brackets for AC UnitsCAC - Siding Drill BitCAC - Supplies for AC InstallBR - Mounting TapePGC - Parts for Sprinkler CabinetVEM - Welding SuppliesH & S - Goggles and Lenses for WeldingDLP - Steel for FootingsCAC - Parts for Kiln Room DoorRP - Sticker Removal SuppliesCRC - Lock ReplacementRP - Sticker Removal SuppliesAC - Blow Off DusterCAC - Gap FillerRP - Painting SuppliesRP - Tree Climbing Harness Strap




VEM - ToolsCAC - Nails for DoorsCAC - Ballast Repair PartsCRC - Maintenancce SuppliesRP - Nuts & Bolts - Bathroom DoorRP - ScrewsBR - Supplies for ProjectBR - Timer ReplacementAMP - Lock Bracket for Electrical BoxWEB - New Element for Pier 38RP - Siding for Day Camp ShedsRP - Hardware for Camp TrudacaRVSP - Sprinkler

52959 Music in Tahoe $2,000.00 Music in the Park - 8/28/19Music in the Park - 8/21/19

52960 Nutrien Ag Solutions $799.80 Seed For Greens & Mole Bait52961 O'Gorman, Dan $69.00 Softball Umpire52962 Original Watermen, Inc. $1,207.09 Staff Uniforms - Pool52963 PARS $817.40 Trust Administration M/E 6/30/1952964 PDM Steel Service Centers, Inc. $242.46 CAC - Steel for New Door Frames52965 Pearson, Jeff $549.50 PC-Boost Swim July 2019

Boost Training Squad Summer 201952966 Peterson, Sherrie $567.00 Ballet Intensive Workshop Summer 201952967 Praxair Distribution, Inc. $83.10 VEM - Shop Gas52968 Riede, Norm $800.00 Music in the Park - 8/28/1952969 Roger Rintala $78.00 Softball Umpire52970 Ruiz, Jeremy $50.00 Coed Soccer Referee52971 Ruppert, Inc. $7,900.00 RVSP - Equipment Rental - Field Renovation52972 Russell, Jimmy $50.00 Softball Umpire52973 Rutz, Christoph $145.00 Repair Paddle Boards - WEB52974 Ryerson, Henry $3,360.00 Tennis Camp Summer 201952975 S & G Transportation Inc. $315.84 RVSP - DG for Paths52976 Sani-Hut Company Inc. $285.00 RP - LRBBQ Service52977 Schmidig, Alycia $105.00 Softball Scorekeeper52978 Shamus Enterprises, Inc. $1,500.00 Music in the Park - 8/21/1952979 Sierra Pacific Coffee Company $170.00 Food & Beverage Resale - Pool




Food & Beverage Resale - WEB52980 SMS Tech Solutions $128.12 Adobe License52981 Southwest Gas Corporation $165.03 Utilities 6/26-7/26/1952982 Specialty Refrigeration & Equipment $22,750.00 New Rebuilt 100-Ton Chiller52983 Stohlgren Brothers, Inc. $2,541.36 Food & Beverage Resale - WEB

Food & Beverage Resale - Pool52984 Supreme International, LLC $3,021.32 GC Uniforms

GC - Merchandise ResaleMerchandise ResaleGC Uniforms

52985 Sysco-Sacramento $4,481.92 Resale F&B WEB52986 Szczurek, Norb $430.00 Reimbursement - Level 1 Sailing Instructor52987 Tahoe Forest Health Systems $65.00 Pre-Hire Exam - Greenwood, Emily52988 Tahoe Supply Company, LLC $1,254.43 CRC - Janitorial Supplies

CY - Janitorial Supplies52989 Tahoe Weekly $450.00 Ponderosa Advertising52990 Thatcher Company, Inc. $1,141.90 AC - Pool Chemicals52991 The Bank of New York Mellon $115.38 HSA Employee Contrib P/P end 08/03/19 - Leff52992 The Bank of New York Mellon $115.36 HSA Employee Contrib P/P end 07/20/19 - Leff52993 The Bank of New York Mellon $666.67 3rd Qtr 2019 Partial Contribution Aug/Sep - Greenwood52994 The Hartford $996.49 Life Insurance - Aug 201952995 The Office Boss Inc. $37.34 PM-Postage & Office Supplies52996 Tift, Kylie $184.00 Softball Umpire52997 Truckee Community Theater $5,775.00 Legally Blonde Jr Summer 201952998 Truckee High School $105.00 Jr Golf Extravaganza52999 Truckee Rents, Inc. $170.76 CRC-Liquid Cleaner/PM-Carpet Cleaner

VEM-Chainsaw Supply53000 Truckee Sourdough Company $435.46 Resale F&B WEB

Resale F&B Pool53001 Truckee Tahoe Medical Group Inc $143.00 Workers Comp Appt-Bryce Manning




53002 UniFirst Corporation $205.48 CRC-Linen ServiceCY-Linen Service

53003 US Bank N.A. $1,094,331.60 2016 COP Principal & Interest Payment53004 US Bank - PARS $8,172.67 Pars P/P end 08/03/1953005 US Bank - PARS $8,062.47 Pars P/P end 7/20/1953006 Utility Telecom $1,792.66 CRC/AC Fiber & PRI Phones53007 Valentino, Austin $74.96 Mileage Reimb June 2019

Mileage Reimb July 2019Reimb for can opener WEB

53008 VALIC $4,013.82 403(b) Employee Contrib P/P end 08/03/1953009 VALIC $325.00 403(b) Roth Employee Contrib P/P end 08/03/1953010 VALIC $4,138.82 403(b) Employee Contrib P/P end 7/20/1953011 VALIC $325.00 403(b) Roth Employee Contrib P/P end 07/20/1953012 Verizon Wireless $300.84 Cell Phones53013 Victus Advisors LLC $9,996.67 Ice Rink Pavillian Economic Study Part #253014 Wake, Ward $530.00 Reimbursement-Sailing Certifiation for Aidan Wake53015 Western Nevada Supply Co. $706.77 CRC-Replacement VDF Vent

RVSP-Irrigation Repairs53016 Work World America, Inc. $250.00 PM-Tshirts & Workpants-Anthony Fritsch

Total AP Checks 52917 - 53016 $1,305,511.66




53031 Guiragossian, Miles 534.30$ Final Paycheck P/E 8/31/1953032 Hedspeth, Eric 613.95$ 53033 Hedspeth, Eric 67.75$ 53034 Hedspeth, Eric 67.75$ 53035 Hedspeth, Eric 765.80$ Final Paycheck P/E 8/31/1953036 Hurley, Grace 478.82$ Final Paycheck P/E 8/31/1953037 Hurley, Kate 478.83$ Final Paycheck P/E 8/31/1953038 Keith, Anna 609.03$ Final Paycheck P/E 8/31/1953039 Leyva Pena, Jose 1,179.04$ Final Paycheck P/E 8/31/1953040 A & K Earth Movers, Inc. 223.72$ RVSP - DG for Paths53041 Acco Engineered Systems 400.00$ CRC - Cooling Tower Repair53042 ADP, LLC 781.62$ Processing Charge P/E 8/3/1953043 Al Pombo, Inc. 681.72$ DLP - Cobble Backfill

RVSP - Top Soil - All Fields53044 All West Coachlines Inc. 850.23$ Bus Transportation - Camp Trudaca53045 American Fidelity Assurance 1,041.18$ Employee Pd Sup Insurance - Aug 201953046 American Red Cross Health & Safety Services 76.00$ CPR Supplies53047 AmeriPride Services, Inc 165.54$ CY - Linen Service53048 Andicoechea, Kassandra 962.80$ Final Paycheck P/E 8/31/1953049 Aronson, Ken 1,260.00$ Mission to Mars Space Camp Summer 201953050 Assumption Parish 432.50$ Refund Deposit53051 AT&T 314.19$ WEB Phones & DSL - 5615

Golf Course Phones - 5616CAC Fax - 5614Park Office Fax - 5612Ice Rink Phones - 5617Park Office Fax - 7096

53052 Belisle, Dennis V. 50.00$ Soccer Referee53053 Bergot, Donna 294.06$ Mileage Reimb Aug 201953054 Biking for a Better World 910.00$ Next Bike Skill Lessons Summer 201953055 Bowen, Timothy D., dba Play-Well TEKnologies 10,510.50$ LEGO Camp Minecraft Master Engineering

LEGO Camp Harry Potter Magical EngineeringLEGO Camp Stem ChallengeLEGO Camp: Adventures in STEM - Aug 2019

53056 Brown, Cheyenne 135.00$ Softball Scorekeeper53057 Canon Financial Services, Inc. 1,478.68$ Copier Lease 8/10-9/9/19




53058 Cashman Equipment Company 4,771.46$ Bike Park Equip Rental53059 Chabot, Brooke 413.00$ Music Together53060 CHEMSEARCHFE 220.67$ AC/CRC/WEB Coil Cleaner53061 Consolidated Electrical Distributors, Inc. 89.59$ AMP - Replacement Wiring

IR - Electrical Supplies for New Chiller53062 Daniel, Sean 250.00$ Softball Umpire53063 DEPT OF INDUSTRIAL RELATIONS 225.00$ CRC - Elevator Inspection53064 First Choice Coffee Services 28.25$ Food & Beverage Use - Trudaca53065 Gonzalez, Benito 87.50$ Soccer Referee53066 Grennan, Renee 1,820.00$ Discovery Series Science Spectaculars

Discovery Series Medieval Times53067 Halderman, Jeanette, Reno Tahoe Promotions 723.55$ PM - Summer Work Hats

PM - Summer Work Hats53068 Hansford, Jason 200.00$ 8/15/19 Board Meeting

08/22/19 Board Meeting53069 Hatch, Stefan 160.00$ Soccer Referee53070 Helms, Nolan 160.00$ Soccer Referee53071 Home Depot Credit Services 1,664.43$ Miscellaneous Supplies

Flowers for PGC & Misc SuppliesString to Line FieldsCAC - Caulking for SidingDLP - Stakes for BMP's

53072 Jenkins, Dan 56.00$ Pickleball Lessons53073 Johnson, Michelle 1,015.00$ Private Swim Lessons

Additional Swim Aug 201953074 Kristian, Kacey 144.00$ Softball Umpire53075 Kucera, Lisa 283.50$ Private Swim Lessons Aug 201953076 Lincoln Aquatics 4,327.31$ AC - Chemical Supplies

AC - New Pool VacuumPool Supplies

53077 Marsh Ventures Inc.,dba Rock Garden 409.88$ DLP - Rebar & WireDLP - FencingDLP - Rebar for FootingsDLP - Float for Footings

53078 Martinez, Miguel 175.00$ Refund53079 Mead & Hunt 2,679.46$ Regional Park Masterplan




53080 Mendoza, Joaquin 50.00$ Soccer Referee53081 MetLife Small Business Center 4,866.03$ Dental Insurance - Sep 201953082 MWA, Inc. 4,701.55$ Ice Rink Architecture53083 Nutrien Ag Solutions 3,509.34$ Calcine Clay for Wet Fields

PGC - FertilizerPGC - Greens FertilizerVEM - Shop Brush KitVEM - Shop SupplyVEM - Air FilterVEM - V-Power TiresVEM - Equipment Motor OilVEM - Truck WipersVEM - Wipers, Air Filter #34

53084 O'Reilly Auto Parts 279.14$ VEM - Shop Tools/Supplies53085 Optimist Club of Truckee 560.00$ Refund53086 PDM Steel Service Centers, Inc. 106.49$ CAC - Steel for Chimney Chase53087 Pearson, Jeff 318.50$ Boost Training Squad Summer 2019

PC Boost Aug 201953088 Pelzer Golf Supplies, One Putt Inc. 160.44$ Resale Merchandise53089 R & R Products Inc. 2,001.89$ RVSP - Wetting Agent for Sports Fields

PGC - Replacement Fairway SprinklersVEM - Replacement Tires for Deep Tine AeratorPGC - Shop Supply - Lapping Compound

53090 Raphael, Teri 147.70$ Watercolor and Acrylic Painting Summer 201953091 Richard May Construction, Inc. 243,320.00$ Contract B - Hogback Trail Prg Pmt #753092 Roger Rintala 208.00$ Softball Umpire53093 Ruiz, Jeremy Donaldo 130.00$ Soccer Referee53094 Russell, James 50.00$ Softball Umpire53095 Ryerson, Henry 3,360.00$ Tennis Camp Summer 201953096 S & G Transportation Inc. 1,618.33$ PGC - Top Dress for Greens53097 Sani-Hut Company Inc. 1,577.25$ PGC - Chemical Toilet Rental

WEB - Extra CleaningRP - Chemical Toilet RentalRVBP - Chemical Toilet RentalRVSP - Chemical Toilet RentalGP - Chemical Toilet Rental




GP - Chemical Toilet Rental53098 Schmidig, Alycia 105.00$ Softball Scorekeeper53099 Security Lock & Alarm, Inc. 300.00$ CRC - Security Monitoring 8/1/19-10/31/1953100 Sherwin-Williams Company 5,407.76$ RP - Stain for Bench

CAC - Roof PaintCRC - Paint for CurbsAC - Locker Room Shower PaintCAC - Paint & Supplies for SidingAC - Paint for Locker RoomAC - Paint Supplies for Locker Room

53101 SIERRA GOLF CART & AUTO 5,400.00$ PGC - Golf Cart Monthly Rental53102 Sierra Mountain Pipe & Supply, The Fixture Gallery, 966.66$ DLP - Fencing, Stakes & Wattles

MP - Replacement Valve Box53103 Sierra Pacific Coffee Company 85.00$ Food & Beverage Resale - Pool53104 Silver State Barricade & Sign 402.75$ Road Stop/Slow Signs53105 Southland Mechanical Services 2,804.66$ CRC - Cooling Tower Repair53106 Southwest Gas Corporation 5,497.59$ Utilities 7/11-8/9/1953107 Stohlgren Brothers, Inc. 740.63$ Food & Beverage Resale - WEB

Food & Beverage Resale - PGC53108 Stone's Country Tire & Auto 273.60$ VEM - Wheel Sensors #1653109 Sullivan, Barbara 569.00$ Refund53110 Sysco-Sacramento 1,680.04$ Food & Beverage Resale - WEB53111 Tahoe Supply Company, LLC 4,300.62$ AC - Janitorial Supplies

CY - Janitorial SuppliesCRC - Janitorial Supplies

53112 Tahoe Truckee Sierra Disposal 8,829.58$ CAC - Monthly DisposalCRC - Monthly DisposalCY - Monthly DisposalPGC - Monthly DisposalWEB - Monthly DisposalRVSP - Monthly DisposalWEB - 4th of July Garbage

53113 Tanner, Mark 100.00$ 08/22/19 Board Meeting53114 The Bank of New York Mellon 115.38$ HSA Employee Contrib P/P end 08/17/19 - Leff53115 The Office Boss Inc. 432.07$ Copy Paper

PM - Office Supplies




53116 Tice, Maya K. 147.00$ Private Swim Lessons Aug 2019Additional Swim Aug 2019

53117 Tift, Kylie 115.00$ Softball Umpire53118 Truckee Donner PUD 18,822.20$ Utilities 6/27-7/30/19

Utilities 7/3-8/6/1953119 Truckee Donner Railroad Society 100.00$ Refund Deposit53120 TRUCKEE NORTH TAHOE MATERIALS INC 2,310.71$ DLP - Cement for Footings53121 Truckee Rents, Inc. 134.82$ DLP - Vibrator Rental

CAC - Fan to Dry Siding53122 Truckee River Glass, Inc. 128.66$ CAC - Window Replacement53123 Truckee Sourdough Company 137.20$ Food & Beverage Resale - WEB53124 Truckee Tahoe Lumber CO 7,529.31$ Bike Park Construction Materials

CY - Shop SuppliesRP - Wood to Cover Sink HoleRP - Wood for Picnic TablesCAC - Wood for Molding RepairsVEM - Side Boards #8VEM - Hardware for Side Boards #8DLP - DF for Concrete FormsDLP -Survey Stakes for FootingsDLP - DF for Concrete FormsDLP - Epoxy, Ties & GunCAC - Materials for DoorsDLP - Epoxy, Hammer Bit, Survey StakesDLP - LumberDLP - Base ColumnsCAC - Trim for Exterior DoorsCAC - Foundation VentsCAC - Roofing NailsCAC - Trim for Siding

53125 UniFirst Corporation 398.24$ CRC - Linen ServiceCY - Linen Service

53126 US Bank - PARS 7,688.92$ Pars P/P end 8/17/1953127 US Bank-Dist CC 6,355.96$ District CC Charges - July 201953128 VALIC 4,013.82$ 403(b) Employee Contrib P/P end 8/17/1953129 VALIC 325.00$ 403(b) Roth Employee Contrib P/P end 8/17/19




53130 Wasley, Mark 200.00$ 08/22/19 Board Meeting8/15/19 Board Meeting

53131 Werbel, H. Peter 100.00$ 8/22/19 Board Meeting53132 Western Industrial Parts, Inc. 278.00$ VEM - Shop Supplies - Tools53133 Western Nevada Supply Co. 2,699.57$ RP - Replacement Controller

RA - Irrigation PartsPGC - Irrigation PartsRA - Irrigation PartsRVSP - Irrigation PartsIR - Supplies to Flush LinesRVSP - Upgrade Sprinklers - Field 2VH - Irrigation PartsRP - Replacement Sprinkler PartsRA - Parts for Water LeakRA - Sprinkler PartsCRC - Parts to Repair LeakRVSP - Sprinkler Heads - Field 2MP - Replacement Valves

53134 Western Turf and Hardscapes Inc. 287.91$ RVSP - Sod for Field 2 Renovation53135 Wild Island, Inc 2,177.00$ Adventure Camp Trip

Camp Trudaca TripCamp Rad/Adventure Camp Trip

53136 Zoro Tools, Inc 139.81$ AC - Shower Repair Parts

Total AP Checks 53031 - 53136 404,330.74$


TRUCKEE DONNER RECREATION AND PARK DISTRICTPRIOR YEAR VERSUS ACTUAL AND BUDGET COMPARISON

AUGUST 2019

Favorable (Unfavorable) FY 2018-2019 YTD Budget as of

Favorable (Unfavorable)

Favorable (Unfavorable) Variance %

August 31, 2019 August 31, 2018 FY Variance Total Budget August 31, 2019 YTD Budget Variance To YTD Budget

Restricted / Committed Revenue Grants 1,242,128 700,946 541,182 25,000 25,000 1,217,128 4868.51% Other 83,664 95,926 (12,262) 52,250 45,010 38,654 85.88% Quimby Fees 0 95,087 (95,087) 40,000 36,666 (36,666) (100.00%) Quimby Interest 1,705 1,008 697 640 480 1,225 255.21% AB 1600 Fees 292,094 554,287 (262,193) 250,000 229,165 62,929 27.46% AB 1600 Interest 14,557 6,090 8,467 3,360 2,520 12,037 477.66%Total Restricted / Committed Revenue 1,634,148 1,453,344 180,804 371,250 338,841 1,295,307 382.28%Unrestricted Revenue Taxes & Assessments 5,455,771 5,126,428 329,343 5,493,210 5,493,210 (37,439) (0.68%) District Services 3,149,837 3,407,504 (257,667) 3,474,400 2,995,603 154,234 5.15% Interfund Transfers 0 6,290 (6,290) 0 0 0 0.00% Interest 41,420 43,016 (1,596) 25,000 18,750 22,670 120.91% Sale of Fixed Assets 0 1,895 (1,895) 0 0 0 0.00%Total Unrestricted Revenue 8,647,028 8,585,133 61,895 8,992,610 8,507,563 139,465 1.64%Total District Revenue 10,281,176 10,038,477 242,699 9,363,860 8,846,404 1,434,773 16.22%

District Operating Expenditures Employee Services & Benefits 4,471,931 4,142,754 (329,177) 5,092,923 4,632,648 160,717 3.47% Communications 32,537 29,380 (3,157) 34,170 31,203 (1,334) (4.27%) Food 108,772 96,782 (11,990) 87,240 75,943 (32,829) (43.23%) Household/Janitorial 29,622 37,470 7,848 41,000 37,583 7,961 21.18% Insurance 167,219 156,283 (10,936) 134,835 134,835 (32,384) (24.02%) Maintenance - Buildings/Equipment/Grounds 176,923 121,658 (55,265) 150,400 132,944 (43,979) (33.08%) Maintenance -Vehicles 33,289 29,869 (3,420) 25,500 23,333 (9,956) (42.67%) Memberships 18,552 23,189 4,637 13,668 12,658 (5,894) (46.56%) Employee Incentives 715 464 (251) 1,500 1,375 660 47.99% Office Expense 29,952 41,576 11,624 134,342 123,147 93,195 75.68% Professional Services 516,998 455,048 (61,950) 458,519 437,673 (79,325) (18.12%) Publications & Notices 25,121 27,895 2,774 30,875 28,889 3,769 13.04% Rents & Leases - Equipment 193,002 61,458 (131,544) 35,450 35,450 (157,552) (444.43%) Rents & Leases - Structures & Grounds 3,257 299 (2,958) 350 350 (2,907) (830.57%) Tools & Supplies 236,810 227,548 (9,262) 248,872 228,006 (8,804) (3.86%) Special District Services 189,665 188,557 (1,108) 156,080 156,055 (33,610) (21.54%) Transportation & Education 88,962 83,288 (5,674) 103,850 96,045 7,083 7.37% Utilities 429,129 407,768 (21,361) 488,000 440,888 11,759 2.67% Taxes & Assessments 197,212 188,537 (8,675) 131,915 131,915 (65,297) (49.50%) Equipment 25,818 130,244 104,426 23,900 23,900 (1,918) (8.03%)District Operating Expenditures 6,975,486 6,450,067 (525,419) 7,393,389 6,784,841 (190,646) (2.81%) Overhead 5% 348,774 322,503 (26,271) 369,669 339,242 (9,532) (2.81%)District Operating Expenditures With Overhead 7,324,260 6,772,570 (551,690) 7,763,058 7,124,083 (200,177) (2.81%) Debt Service 1,430,301 1,435,485 5,184 1,431,088 1,431,088 787 0.05%Operating Expenditures With Overhead & Debt Service 8,754,561 8,208,055 (546,506) 9,194,146 8,555,171 (199,390) (2.33%)

Capital Projects/Equipment/Structures/Improvements 1,482,237 700,908 (781,329) 549,194 549,194 (933,043) (169.89%)Total District Expenditures 10,236,798 8,908,963 (1,327,835) 9,743,340 9,104,365 (1,132,433) (12.44%)

Operating Revenue Over (Under) Expenditures 1,526,614 1,830,423 (303,808) 169,714 291,233 1,235,382 424.19%

NET INCREASE (DECREASE) IN FUND BALANCE 44,377 1,129,514 (1,085,137) (379,480) (257,961) 302,339 117.20%

YTD Actual as of

of 2

TRUCKEE DONNER RECREATION AND PARK DISTRICT PRIOR YEAR AND BUDGET COMPARISON INCOME STATEMENT

NOTES – AUGUST 2019 After eleven months of FY 2018-2019 operations, the District has a net increase of fund balance of $44,377. Total district revenues are $242,699 more than this time last year and expenditures are $1,327,835 more than the prior year for a total unfavorable variance between years of $303,808. Comparing actual revenue to the current budget, the District’s restricted / committed revenues are over budget by $1,295,307. Unrestricted revenues are over budget by $139,465 for a net favorable variance of 16.22 percent at $1,434,773. Total expenditures including debt service, capital projects, structures and improvements as of the eleventh month of the fiscal year are over budget by $1,132,433. The total favorable variance from the YTD budget is $1,235,382 due to the receipt of grant reimbursements. The budgeted net increase in fund balance as of the eleventh month is greater than expected by $302,339.

Fiscal Year Variances: District Revenue – Unfavorable variances are made up of the following items:

Other – Variance of $12,262 is due to timing of sponsorships received. Quimby Fees – Variance of $95,087 is due to timing and/or start of Quimby projects. AB 1600 Fees – Variance of $262,193 is due to number and timing of AB 1600 projects.

District Services – Variance of $257,667 is due to timing of payments of facility rentals and youth program registrations, a decrease in Ice Rink admissions and skate rentals because of weather, as well as a decrease in rounds of golf due to poor weather in May and June. Interfund Transfers – Variance of $6,290 is due to transfers between Mitigation, Quimby, and General

Fund to correct deposits made to incorrect funds by county not being necessary this fiscal year. Interest Revenue – Variance of $1,596 is due to difference in account balances on which interest is

earned. Sale of Fixed Assets – Variance of $1,895 is due to sale of assets in prior year and not current year.

District Expenditures - Unfavorable variances are made up of the following items:

Employee Services & Benefits – Variance of $329,177 due to COLA increase, additional pay date between the two years, additional staff, and bump up in several positions.

Communications – Variance of $3,157 due to increase in phone, internet, DSL, and fiber charges and one additional fiber bill paid this FY over last.

Food – Variance of $11,990 due to increase in food and merchandise purchased for resale and programs. Insurance – Variance of $10,936 due to increase in cost of general liability coverage. Maintenance – Buildings/Equipment/Grounds – Variance of $55,265 due to Ice Rink chiller repairs, CAC

office remodel, kitchen and door repairs, AC coffee machine, CRC boiler repairs, and field 2 sod replacement and irrigation repairs.

Maintenance – Vehicles – Variance of $3,420 due to repairs to Coffee Machine, Boom Lift, Plow, Loader, Grader, and Deep Tine Machine. Employee Incentives – Variance of $251 due to purchase of additional employee awards and incentives. Professional Services – Variance of $61,950 due to Ice Rink architect, additional CRC project permit fees,

and contracted services for server upgrade and monitoring, new website hosting platform services, ice rink economic study, increased cost of music in the park productions, and Regional Park Masterplan.

Rents & Leases – Equipment – Variance of $131,544 due to Ice Rink chiller rental, and vehicle leases. Rents & Leases – Structures & Grounds – Variance of $2,958 due to Ice Rink building rental. Special District Services – Variance of $1,108 due to share of general election costs. Tools & Supplies – Variance of $9,262 due to CAC office remodel, replacement of WEB slide, additional

uniforms, purchase of signs and banners for music in park concerts, and CAC siding repair. Transportation & Education – Variance of $5,674 due to ActiveNet training, NRPA Conference travel, and

increased fuel costs and bulk fuel purchases.

of 2

TRUCKEE DONNER RECREATION AND PARK DISTRICT PRIOR YEAR AND BUDGET COMPARISON INCOME STATEMENT

NOTES – AUGUST 2019

Utilities – Variance of $21,361 due to increase in utility usage and costs. Taxes & Assessments – Variance of $8,675 due to increase in ActiveNet transaction fees and Nevada

County tax collection fees. Capital Projects/Equipment/Structures/Improvements – Variance of $781,329 due to budget approved

expenditures for RP scorekeepers shed, Joerger Road reseal project, IT server upgrades, used backhoe, CAC remodel, roofing and flooring project, TPBW project, Bike Park project, DLP project, BR project, Field #2 project, paddle boat, pool vacuum, chiller, and prep fridge purchases.

YTD Budget versus Actual Variances:

District Revenue – Unfavorable variances are made up of the following items:

Quimby Fees – Variance of $33,333 due to timing or start of projects and collection of fees.

District Expenditures - Unfavorable variances are made up of the following items:

Communications – Variance of $1,334 due to timing of one additional fiber bill paid. Food – Variance of $32,829 due to increase in food and merchandise purchased for resale and programs. Insurance – Variance of $32,384 due to increase in general liability and workers comp premiums.

Maintenance – Buildings/Equipment/Grounds – Variance of $43,979 due to Ice Rink chiller and CRC boiler repairs, additional fertilizer and sprayer, field 2 irrigation repairs, and other extraordinary expenditures not in approved budget.

Maintenance – Vehicles – Variance of $9,956 due to purchase of chains and studded snow tires for new trucks, repairs to Boom Lift, Plow, Loader and Grader.

Memberships/Licenses – Variance of $5,894 due to IT, music, and phone licensing agreements. Professional Services – Variance of $79,325 due to Ice Rink Pavillion economic study and Regional Park

Master Plan not in budget. Rents & Leases – Equipment – Variance of $157,552 due to Ice Rink chiller rental not in approved

budget, and new vehicle leases. Rents & Leases – Structures & Grounds – Variance of $2,907 due to rental of Ice Rink building not in

budget. Special District Services – Variance of $33,610 due to higher than budgeted ski swap vendor payments,

associated with higher ski swap sales, and higher than budgeted election costs. Tools & Supplies – Variance of $8,804 due to CAC office remodel, replacement of WEB slide, additional

uniforms, and purchase of signs and banners for music in park concerts. Taxes & Assessments – Variance of $65,297 due to increase in cost of tax collection fees over budget, and Higher tax collection fees charged by Nevada County. Equipment – Variance of $1,918 due to purchase of prep refrigerator for West End Beach.

Capital Projects/Equipment/Structures/Improvements – Variance of $933,043 due to purchase of budget approved computer and server equipment upgrade, building of Regional Park scorekeepers shed, share of Joerger Road reseal project, IT server upgrades, purchase of used backhoe, hot pressure washer, and baseball net, CAC remodel, Tahoe Pyramid Bikeway project, Bike Park project, Donner Lake Pier project, Field #2 project, paddle boat, pool vacuum, chiller, and prep fridge purchases.

TRUCKEE DONNER RECREATION AND PARK DISTRICTFINANCIAL REPORT

AUGUST 2018

REVENUE:

Taxes & Assessments account for (52%)ofthe district's revenue resources.User Fees and Charges (31%) are feescollected for recreation programs and facilityuse.Restricted Revenues (16%) are AB1600 fees collected from new residential building permits used for land acquisition and park and traildevelopment projects, and grants anddonations designated for specific projects.Other (1%) is comprised of interest income.sale of fixed assets and interfund transfers to

EXPENDITURES:

Employee Services (43%) include all of thedistrict's recreation, sports and children'sprograms, administration, and park maintenance personnel salaries, wages,and benefits costs.Debt Service (14%) is interest payment on theCertificates of Participation issued forthe development of the CommunityRecreation Center Facility, and the CIEDBLoan for the development of recreationalfacilities.General Overhead (12%) includes districtcommunications, insurance, memberships,office expenses, publications, and utilities.Maintenance (7%) includes landscaping,park, trail, facility and equipment maintenance,natural resources management, and park,trails and falcility construction.Direct Program Costs (4%) includes food,travel, supplies, and admissions for districtcamps, programs, and classes.Equipment/Structures & Improvements(20%) includes purchase of new vehicles andstructure improvements at park facilities.

Restricted Revenue

$1,634,148 16%

Taxes & Assessments$5,455,771

52%

User Fees & Charges

$3,149,837 31%

Other$41,420

1%

YTD Revenue

Restricted Revenue

Taxes &AssessmentsUser Fees &Charges

[CATEGORY NAME][VALUE]

43%

Debt Service$1,430,301

14% General Overhead$1,233,916

12%

Direct Program Costs

$405,951 4%

[CATEGORY NAME][VALUE]

7%

Equipment/ Structures &

Improvements$2,025,053

20%

YTD Expenditures

Employee Services

Debt Service

General Overhead

Direct Program Costs

Maintenance

Equipment/ Structures &Improvements

TRUCKEE DONNER RECREATION AND PARK DISTRICTFINANCIAL DATA

AUGUST 2019

OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUGTotal Revenue $228,062 $697,351 $3,809,093 $4,099,921 $4,369,062 $4,594,239 $7,113,978 $7,456,769 $8,137,421 $9,889,683 $10,281,176Total Expenditures $1,020,868 $2,097,736 $2,844,493 $2,886,675 $3,917,929 $4,467,454 $5,016,770 $5,784,994 $6,654,631 $7,575,138 $10,236,798

$-

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000 Cumulative YTD Revenue & Expenditures

$228,062

$469,289

$3,111,742

$290,828 $269,142 $225,177

$2,519,739

$342,791

$680,652

$1,752,261

$391,493

$1,020,868 $1,076,868

$746,757

$42,182

$1,031,254

$549,525 $549,316 $768,224 $869,637

$920,506

$2,661,660

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG

Monthly Revenue & Expenditures

Total RevenueTotal Expenditures

TRUCKEE DONNER RECREATION AND PARK DISTRICTPRIOR YEAR VERSUS ACTUAL AND BUDGET

AUGUST 2019

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

Total Restricted / CommittedRevenue

District Services Taxes &Assessments/Interest/Other

Revenue Comparison

FYTD 17-18FYTD 18-19BUDGET YTD

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

5,000,000

Expenditure Comparison

FYTD 17-18FYTD 18-19BUDGET YTD

TRUCKEE DONNER RECREATION AND PARK DISTRICTPRIOR YEAR COMPARISONS

AUGUST 2019Favorable

(Unfavorable)Favorable

(Unfavorable)Favorable

(Unfavorable)August 31, 2019 August 31, 2018 FY Variance FY 18/19 FY 17/18 FY Variance August 31, 2019 August 31, 2018 FY Variance

Restricted / Committed Revenue Grants 1,242,128 700,946 541,182 25,000 261,000 (236,000) 25,000 261,000 (236,000) Other 83,664 95,926 (12,262) 52,250 0 52,250 45,010 0 45,010 Quimby Fees 0 95,087 (95,087) 40,000 40,000 0 36,666 30,000 6,666 Quimby Interest 1,705 1,008 697 640 600 40 480 450 30 AB 1600 Fees 292,094 554,287 (262,193) 250,000 225,000 25,000 229,165 206,249 22,917 AB 1600 Interest 14,557 6,090 8,467 3,360 3,400 (40) 2,520 2,550 (30)Total Restricted / Committed Revenue 1,634,148 1,453,344 180,804 371,250 530,000 (158,750) 338,841 500,249 (161,407)Unrestricted Revenue Taxes & Assessments 5,455,771 5,126,428 329,343 5,493,210 5,120,677 372,533 5,493,210 5,120,677 372,534 District Services 3,149,837 3,407,504 (257,667) 3,474,400 3,358,633 115,767 2,995,603 3,078,427 (82,822) Interfund Transfers 0 6,290 (6,290) 0 0 0 0 0 0 Interest 41,420 43,016 (1,596) 25,000 25,000 0 18,750 18,750 0 Sale of Fixed Assets 0 1,895 (1,895) 0 0 0 0 0 0Total Unrestricted Revenue 8,647,028 8,585,133 61,895 8,992,610 8,504,310 488,300 8,507,563 8,217,854 289,711Total District Revenue 10,281,176 10,038,477 242,699 9,363,860 9,034,310 329,550 8,846,404 8,718,102 128,305

District Operating Expenditures Employee Services & Benefits 4,471,931 4,142,754 (329,177) 5,092,923 4,495,726 (597,197) 4,632,648 4,118,551 (514,096) Communications 32,537 29,380 (3,157) 34,170 33,880 (290) 31,203 33,880 2,677 Food 108,772 96,782 (11,990) 87,240 53,910 (33,330) 75,943 88,578 12,636 Household/Janitorial 29,622 37,470 7,848 41,000 43,300 2,300 37,583 39,967 2,384 Insurance 167,219 156,283 (10,936) 134,835 95,000 (39,835) 134,835 95,000 (39,835) Maintenance - Buildings/Equipment/Grounds 176,923 121,658 (55,265) 150,400 150,950 550 132,944 140,371 7,426 Maintenance -Vehicles 33,289 29,869 (3,420) 25,500 29,000 3,500 23,333 26,583 3,250 Memberships 18,552 23,189 4,637 13,668 18,738 5,070 12,658 24,691 12,033 Employee Incentives 715 464 (251) 1,500 500 (1,000) 1,375 458 (917) Office Expense 29,952 41,576 11,624 134,342 122,320 (12,022) 123,147 202,845 79,698 Professional Services 516,998 455,048 (61,950) 458,519 460,051 1,532 437,673 687,053 249,380 Publications & Notices 25,121 27,895 2,774 30,875 36,875 6,000 28,889 33,802 4,913 Rents & Leases - Equipment 193,002 61,458 (131,544) 35,450 45,060 9,610 35,450 58,505 23,055 Rents & Leases - Structures & Grounds 3,257 299 (2,958) 350 200 (150) 350 200 (150) Tools & Supplies 236,810 227,548 (9,262) 248,872 252,819 3,947 228,006 316,127 88,122 Special District Services 189,665 188,557 (1,108) 156,080 148,380 (7,700) 156,055 296,680 140,625 Transportation & Education 88,962 83,288 (5,674) 103,850 103,921 71 96,045 127,073 31,028 Utilities 429,129 407,768 (21,361) 488,000 484,500 (3,500) 440,888 446,312 5,425 Taxes & Assessments 197,212 188,537 (8,675) 131,915 131,007 (908) 131,915 120,089 (11,826) Equipment 25,818 130,244 104,426 23,900 40,000 16,100 23,900 49,558 25,658District Operating Expenditures 6,975,486 6,450,067 (525,419) 7,393,389 6,746,136 (647,253) 6,784,841 6,906,326 121,484 Overhead 5% 348,774 322,503 (26,271) 369,669 337,307 (32,362) 339,242 351,826 12,584District Operating Expenditures With Overhead 7,324,260 6,772,570 (551,690) 7,763,058 7,083,443 (679,615) 7,124,083 7,258,152 134,069 Debt Service 1,430,301 1,435,485 5,184 1,431,088 1,433,650 2,562 1,431,088 1,433,650 2,562Operating Expenditures With Overhead & Debt Service 8,754,561 8,208,055 (546,506) 9,194,146 8,517,093 (677,053) 8,555,171 8,691,802 136,631

Capital Projects/Equipment/Structures/Improvements 1,482,237 700,908 (781,329) 549,194 459,890 (9,283,450) 549,194 421,566 (127,628)Total District Expenditures 10,236,798 8,908,963 (1,327,835) 9,743,340 8,976,983 8,976,983 9,104,365 9,113,368 9,003

Operating Revenue Over (Under) Expenditures 1,526,614 1,830,423 (303,808) 169,714 517,217 (347,503) 291,233 26,300 264,933

NET INCREASE (DECREASE) IN FUND BALANCE 44,377 1,129,514 (1,085,137) (379,480) 57,327 (436,807) (257,961) (395,266) 137,304

YTD Actual as of Total Budget YTD Budget as of

TRUCKEE DONNER RECREATION AND PARK DISTRICTMISCELLANEOUS JOURNAL ENTRIES

AUGUST 2019Batch

Number Batch Description Amount Batch Description

4884 Deposit 08/01/2019 - SMS Concert #7 Cash Donations 987.85$ SMS Concert #7 Cash Donations4885 Deposit 08/05/2019 - ActiveNet 07/22-28/2019 53,683.70$ ActiveNet 07/22-28/20194886 Deposit 08/06/2019 - Bike Park Iron Ranger Donations 609.90$ Bike Park Iron Ranger Donations4887 Deposit 08/08/2019 - SMS Concert #8 Cash Donations 1,286.00$ SMS Concert #8 Cash Donations4888 Deposit 08/09/2019 - Other Deposits 1,679.61$ Cell Site Lease; Brochure Advertising4889 Deposit 08/12/2019 - ActiveNet 07/29-31/2019, 08/01-04/2019 28,121.41$ ActiveNet 07/29-31/2019, 08/01-04/20194890 Deposit 08/14/2019 - Other Deposits 154.18$ Ballfield Sign Rental; Refund4891 Deposit 08/15/2019 - SMS Concert #9 Cash Donations 1,053.40$ SMS Concert #9 Cash Donations4892 Paydate 08/09/2019 - PP #16 354,049.71$ Paydate 08/09/2019 - PP #164893 Payroll Taxes & Liabilities Paydate 08/09/2019 - PP #16 34,982.44$ Payroll Taxes & Liabilities Paydate 08/09/2019 - PP #164894 Deposit 08/19/2019 - ActiveNet 08/05-11/2019 36,376.25$ ActiveNet 08/05-11/20194895 Deposit 08/20/2019 - Bike Park Iron Ranger Donations 602.25$ Bike Park Iron Ranger Donations4897 Paydate 8/23/2019 - PP #17 336,726.07$ Paydate 8/23/2019 - PP #174898 Payroll Taxes & Liabilities Paydate 08/23/2019 - PP #17 33,279.57$ Payroll Taxes & Liabilities Paydate 08/23/2019 - PP #174900 Deposit 08/21/2019 - Other Deposits 250.00$ Balfield Sign Rental4901 Deposit 08/22/2019 - SMS Concert #10 Cash Donations 1,674.00$ SMS Concert #10 Cash Donations4902 Deposit 08/22/2019 - Other Deposits 350.00$ SMS Sponsorship4903 Deposit 08/26/2019 - ActiveNet 08/12-18/2019 29,655.95$ ActiveNet 08/12-18/20194904 Deposit 08/27/2019 - Other Deposits 769.47$ Cell Site Lease; Lease Rental4905 Deposit 08/28/2019 - Mitigation Fees 34,477.52$ Mitigation Fees4906 Deposit 08/30/2019 - Bike Park Iron Ranger Cash Donations 171.43$ Bike Park Iron Ranger Cash Donations4907 Deposit 08/30/2019 - SMS Concert #11 Cash Donations 1,218.75$ SMS Concert #11 Cash Donations

Total Miscellaneous Journal Entries August 2019 952,159.46$


Administration Monthly Report August 2019 Front Desk The front desk staff handles the vast majority of the ActiveNet transactions for the District. For the month of August 2019 staff processed and handled:

• 12,491 ActiveNet debit and credit transactions totaling $481,753.26 with net transactions of roughly:

o 3,380 facility rental transactions for 82 reservations net total of $57,897.15 o 1,224 youth program transactions net total of $10,278.10 o 106 contract class transactions net total of $7,150.90 o 23 youth sports transactions net total of $2,084.50 o 126 aquatic transactions net total of $1,737.73 o 113 fitness center transactions net total of $2,244.20 o 34 adult program transactions net total of $925.00 o 34 West End Beach transactions net total of $220.00 o 7,451 administrative transactions net total of $82,537.58 o 721 credit card transactions net total of $27,172.74 and o 269 cash transactions net total of $16,944.50

• Responded to 110 emails sent to [email protected] • Answered approximately 902 phone calls to the District

• Opened new Activity Guide for Fall program/class sign-ups

• Prepared payment requests for 37 independent contract instructor classes

• Brought on one new contract instructor

• Zero customer service complaints! 😊😊

•

Accounting The accounting staff processes all of the accounts payable transactions, payroll transactions, and daily deposits for the District. For the month of August 2019 the data entry associated with these activities was:

• Entered 562 invoice detailed line items totaling $2,171,539.15

• Entered 866 lines of payroll hours and 70 lines of time off requests for 266 paychecks totaling $367,987.16

• Reconciled and prepared 31 daily deposits for the front desk, fitness center, aquatic center, youth programs, and 18 special deposits handling cash and checks totaling $295,325.10

10.2

Recreation

Division

Report

Recreation Monthly Report August 2019 Top 5 Activity Areas in August West End Beach 18,607

Affiliate Youth Sports 8,014 Building Rentals 4,908 Summer Music Series 4,400 Athletics 4,108

By the Numbers Patronage was 50,168 users in August ’19, participants down 0.9% from 50,624 users in August ’18 and down 21% from 63,579 users last month (July ’19). Summer continues through August at the Truckee Donner Recreation and Park District. Our programs, parks and building continue to be filled with activity. For staff, August is typically marked with scheduling challenges, as many of our part time employees go off to college. This year was no exception. Facility Rentals & Special Events In August, the District was rented out to a large assortment of special events. There were four weddings, the 150th anniversary celebration of the Assumption Catholic Church, the Truckee Rodeo, a Lake Tahoe Music Festival performance at West End Beach, the Tahoe Forest Hospital District annual picnic, and a Truckee Community Theater youth performance of Legally Blonde. The Truckee Community Theater does a great job attracting the pre-teen middle school ages. Music in the Park in August had 3 out of the 4 shows booked with returning bands. The season was a great success, as judged by our overall attendance and donation numbers. Our goal for next year will be to continue to bring variety to the shows, attracting all community members through an assortment of genres. Aquatics August was a great month at West End Beach. Numbers were up by 4000 participants from August in 2018. A spotlight from August in aquatics is the annual Junior Lifeguard program. Aquatic staff led two sessions of junior lifeguards through lifeguard skill training, fitness, team building and exposure to a variety of aquatic settings. This is a great feeder program for employees, many

kids have worked their way up from years of jr. lifeguard camp to a beach cashier and then lifeguard. The pool closed on August 19th for annual maintenance. Fresh water, paint and small repairs have made the pool ready for the fall season. Youth Programs Youth Program Coordinators Katrina Johnson and Heather Woosley had a full-speed transition from summer camp to afterschool programs in the month of August. With only one week between summer camp and the start of school, the coordinators were running a mile a minute to successfully register participants, setup their classrooms and prepare for the school year. Staff will take a closer look at how we register for afterschool programs before school starts next year.

Camp Trudaca was able to take even more kids than earlier in the summer because we finally had a full staff, although the struggle continued with TART capacity and schedule delays.

Matt Valentine, assistant director at Camp Trudaca, ran a very successful Mini Camp which is runs the last week of summer. Despite logistical, staffing and space challenges, the program was proven popular with a full roster every day (5 days this year verse a typical 2 days) and a waitlist for children. Children spent time at the Arts Center, Donner Memorial Museum, WEB and at the Community Recreation Center.

Kristin Henry and Julie Cooley-Rieders were busy in August preparing for the opening of our new preschool program, the Wonder Hub. This Waldorf-inspired program is located at the Community Art Center focuses on art-based and creative learning.

Marketing Email Newsletter

Activity Guide Download • 31.5% (2,474) Opens, 4.8% 380 clicksNewsletter Included: Activity Guide, September Programming, NewWonder Hub Program, Music in the Park End of Year Survey, Pre-SeasonDrop Ins for Rec League, Regional Park Master Plan Survey

Social Media • Facebook – 2,113 followers (+15 from last month)

• Reach from Aug. 16-Sept. 12 is at 6,610 people• Post engagements (clicks, likes, comments) – 1,795

• Instagram – 1,057 followers (+22)• Twitter – 447 followers (+2)

Ramping up for the Fall/Winter, our Reach and Engagement is up from last month.

Featured Posts: CPR Training Class

https://www.instagram.com/p/B1ZbksOhmtl/

Jr. Lifeguard Camp Photos https://www.instagram.com/p/B1eREKPh3PI/

End of Summer Camps https://www.instagram.com/p/B1g3PNOhGYU/

After School Luau https://www.instagram.com/p/B2MoNO5B259/

Wonder Hub PreSchool Program https://www.instagram.com/p/B2PF-TEBVkg/



https://www.instagram.com/p/B1eREKPh3PI/

https://www.instagram.com/p/B1eREKPh3PI/

https://www.instagram.com/p/B1g3PNOhGYU/

https://www.instagram.com/p/B1g3PNOhGYU/

https://www.instagram.com/p/B2MoNO5B259/

https://www.instagram.com/p/B2MoNO5B259/

https://www.instagram.com/p/B2PF-TEBVkg/

https://www.instagram.com/p/B2PF-TEBVkg/

Recreation Division Monthly ReportAugust 2019

DAYS HOURS 2019 2018 2017 2016 2015Adult SportsDrop-in Lunch Time Basketball 13 26 70 192 187 232 259Drop-in Pickleball 13 39 113 251 238 259 136Drop-in Table Tennis 5 10 38 23 39 17Men's Softball 12 48 1080 924 924 796 784Coed Softball 17 68 1440 1980 2160 1836 1560Bocce Ball 13 36 288 144 144 264 228Adult Coed Soccer 4 16 640 480 480 480 600

Youth Sports 0Sailing Camp 4 20 124 72 105 52 75Tennis Camp 15 45 225 155 325 228 135

Ponderosa Golf CourseGolf Rounds - Paid 31 341 2246 2029 1976 2039 2140Golf Rounds - Passes 31 341 96 736 876 935 883Jr. Golf 5 7 40 56 65 46 53

Fitness CenterDrop in 31 144 327 449 612 554 581Pass holder visits 31 976 327 999 1174 1147 1029

Affiliated Youth SportsTruckee Little League 0 0 0Truckee River United FC 10 57 791 300 48AYSO 21 324 4313 3400 3192Pop Warner Football 26 117 1950 2580 2375Tribe Lacrosse 1 2 30 1440Youth Events/Tournaments 18 65 930 960 2716

Youth ProgramsCamp Trudaca 17 187 949 1060 1075 1015 986Adventure Camp 17 183 438 483 566 485 514Camp Rad 13 183 281 168 240 240 268Little Stars M/W 6 6 100 67 79 204 140Little Stars T/TH 7 7 137 95 134Summer Superstars M/W 6 6 143 183 153 213 43Summer Superstars T/Th 7 7 176 181 155 215 146Mini Camp 5 48 132

Senior ProgramsSenior Trip 1 4 6 0 5 0 4

Special EventsSummer Music Series 4 8 4400 5400 3650 4600 3500

Recreation Building RentalsCAC Rentals 34 100 1080 1560 3058 2832 1609CRC Rentals 39 211 1773 1860 2099 480 505Vet's Hall Rentals 67 153 2055 80 0 0 79

Recreation Division Monthly ReportAugust 2019

DAYS HOURS 2019 2018 2017 2016 2015Community Swimming Pool Drop-in Splashes 18 150 1388 2549 2190Pass holder splashes 327 647 644Pool Rental- Birthday party 1 2 20 20Pool Rental- Truckee Tahoe Swim Team 0 0 0 0 0Pool Rental- BOOST Masters Swim Team 103 63 20 75 75Pool Rental- Silver Bear Swim School 6 20 330 510 400Pool Rental- Special Groups 1 2 50 135 80 0 5

Aquatic Programs Speciality classes (polo, dive n' dunk) 9 6 36First Aid/CPR Classes 1 8 21Water Exercise Classes 1 1 1 46 123Summer Swim Team 6 12 50 87 127 48 320Lessons- Group 350 707 745 300 664Lessons- Private 46 48 26 10 40Lessons- Special Needs 0Lessons- BOOST 0Misc. Contract Programs 1 50

West End Beach West End Beach Admission 31 310 18607 14511 14264Jr. Lifeguard Camp 190 215 155 340 145

Donner Lake Boat Ramp Donner Lake Boat Launches drop in 31 372 423 516 407Donner Lake Pass holders 25Donner Lake Parking Fees 112

Contract ClassesBallet Privates 3 3 6Bike Park Lessons 5 10 20 0 54 54Bridge Club 5 25 102 124 166 7 47Ceramics & Pottery/Adult 0 0 0 2 0 0 0Ceramics & Pottery/Kids 0 0 0 8 30 26 15Discovery Series with Renee 12 36 136 80 80 116 85Dog Obedience 32 32 104 112 132 33 18Jazzercise 27 34 301 0 0 260 174Karate 0 0 0 22 10 14 0Ki Gong 4 6 13 390 385 390 365LEGO Camp 20 45 455 60 60Mission to Mars Camp 5 30 60 28 0 40 0Painting (Both Kids and Adults) 15 17 8Pickle Ball Privates 2 2 4 17Truckee Community Theater- Adult 5 10 25Truckee Community Theater- Youth 2 8 50Zumba 8 8 17 16 0 10 16Total-August 2019 775 4932 50,168 50,624 50,841 22,894 20,060 Total-August 2018 860 3266 50,624 Total-August 2017 918 3380 50,841 Total-August 2016 710 2744 22,894 Total-August 2015 650 2526 20,060

10.3

Park Division

Report

TDRPD BOARD REPORT

MAINTENANCE AUGUST 2019

Data

Location Request Description Labor Hours

Total Cost Labor

and Materials

Ampitheatre Amp-Field/Grounds/Facility Check 0.50 $27.56

Yearly - Amp-DailyRoutineCleaning-Y - Refer to PM schedule

details. 3.50 $80.01

Yearly - Amp-Mowing/Hand Mowing-Y - Refer to PM schedule

details. 7.00 $154.49

Yearly - AMP-RoutineClean-MusicInThePark-Y - Refer to PM

schedule details. 20.50 $514.41

Ampitheatre Total 31.50 $776.46

Bike Park

Yearly - RVBP-MiscGoundsMaintenance-Y - Refer to PM

schedule details. 205.00 $4,513.28

Bike Park Total 205.00 $4,513.28

Bill Rose Park

Monthly - BRP-DailyRoutineCleaning-2xY - Refer to PM


Bill Rose Park Total 9.00 $185.03

Boat Ramp BR-Field/Grounds/Facility Check 1.00 $76.88

Monthly - BR-DailyRoutineCleaning-2xY - Refer to PM schedule

details. 43.50 $881.48

replace mens room towel dispenser 1.50 $36.00

Yearly - BR-Irrigation/SprinklerRepairs-Y - Refer to PM


Boat Ramp Total 51.00 $1,245.91

Community Arts Center

4 way outlet on North wall has burned out, scorching the wall. I

put an X with masking tape over it. 1.00 $44.23

Auditorium chimney chase concrete is crumbling due to water

intrusion. Build proper chimney cap to prevent further

deterioration. 17.50 $635.53

CAC-Field/Grounds/Facility Check 3.00 $165.29

FCA-Repair damaged wood siding and repaint entire building. 194.50 $6,512.31

FCA-Replace all exterior and kitchen wood doors.

26.00 $918.45

Monthly - CAC-All-DailyRoutineCleaning-2xY - Refer to PM


Moulding on auditorium door is missing 4.00 $84.60

Pick up and put wrap around couch in Donner room @ 2:30pm

today 8/2/19 4.50 $100.28

When we re-keyed the CAC, only one door of the A/V room got

a new lock. The other still has the old one. Apparently we have

renter (TCT) that still have that key and are letting themselves

in on the regular. Please have our lock company come out

ASAP and 2.00 $91.90

Yearly - CAC-Irrigation/SprinklerRepairs-Y - Refer to PM


Yearly - CAC-Mowing/Hand Mowing-Y - Refer to PM schedule

details. 4.00 $88.28

Community Arts Center Total 312.00 $10,029.56

Community Pool

Administrative Catch All-

Administration/Training/Meetings

Fiscal Year 2018/19 5.00 $295.15

Backwash lap pool between 1-3pm on Sunday 8/18, turn off

chemical feeds and auto fill 2.00 $76.62

Backwash Rec pool between 3-3:30 and turn off chemical

feeds and auto fill 1.00 $38.31

Balance chemicals in lap pool 3.00 $114.57

Before draining pools remove water table depth caps and

measure depth of water, caps are located on north and east lap

pool decks 1.00 $38.31

TDRPD BOARD REPORT

MAINTENANCE AUGUST 2019Community Pool Build new underwater vacuum 3.00 $132.69

Check all boiler and HVAC pump and mechanical wiring

checking for loose or overloaded wires 4.00 $176.92

Check all circulation pump wiring and VFD wiring in pool

mechanical room 4.00 $176.92

Clean all lap pool underwater light lenses 2.00 $88.46

Clean all stainless in locker rooms 13.00 $306.97

Clean all underwater light lenses in Rec pool 4.00 $176.92

Clean and if needed paint lower wall under concession window 3.00 $114.93

Clean and paint wall outside of electrical room pic attached 3.00 $114.93

Clean and repaint corner post near entry pic attached 5.50 $217.21

Clean and repaint walls of Locker room showers with Blue paint

4 feet up. 86.50 $3,417.63

Clean and replace water filter in drinking fountain 3.00 $132.69

Clean and seal meeting table between Rec and lap pool 3.00 $137.85

Clean and seal perimeter pool stone 8.00 $279.80

Clean and seal water slides 4.00 $169.36

Clean Rec pool swirl slide with soda blaster 13.00 $413.65

Clean water feature with hot water pressure washer and soda

blaster pic attached 10.00 $459.50

Deep clean and hot water pressure wash diving board 1.50 $57.47

Deep clean and hot water pressure wash entry to locker rooms

from pool, locker rooms and family changing rooms 3.50 $134.09

Deep clean and hot water pressure wash lap pool deck 33.00 $927.88

Deep clean and hot water pressure wash wash lifeguard stands 3.50 $134.09

Deep clean party room with hot water pressure washer 1.00 $38.31

Deep clean Rec pool deck with hot water pressure washer 15.50 $463.89

Hang hooks in storage room to keep hoses off the ground 3.00 $137.85

Hot water pressure wash all garbage and recycle receptacles 9.00 $286.80

Hot water pressure wash all trex chairs and tables around pool 5.00 $103.00

Hot water pressure wash lap pool perimeter tile 4.00 $153.24

Just discover a wasp nest in the upper corner window of Pete &

Lisa's office! EEEEKE! 0.50 $27.55

Left Entry door is about ready to fall off hinge 2.00 $114.12

Manage pool shutdown 24.50 $1,446.24

middle stall shower in ladies has no shower head. patrons

complain of harsh water flow. 1.00 $45.95

Monthly - CP-All-NightTimeDailyRoutineCleaning-2xY - Refer to

PM schedule details. 175.25 $3,812.32

Monthly - CP-BackwashLap&RecPoolFilters-2xY - Refer to PM


Monthly - CP-CleanStrainers-M - Refer to PM schedule details. 2.00 $101.04

Monthly - CP-CPODuties-2xY - Refer to PM schedule details. 13.00 $508.83

Monthly - CP-DailyRoutineCleaning-2xY - Refer to PM schedule

details. 4.00 $83.00

Paint north wall of lap pool 5 blocks up from deck 26.00 $622.52

Paint touch up around locker rooms and entries 18.00 $512.46

Rebuild all 3 backwash filter diaphragms 7.00 $267.33

Rebuild and install new UV Lamps in Rec pool UV system 10.00 $381.90

Remove Coax cable from junction box in lobby and run 2 runs

of Cat 5 cable back to storage room server. come off of existing

junction box and install another junction box down rafter for

WiFi antenna. 5.00 $221.15

Remove old and install new expansion joint caulking between

lap pool trough tile and deck on north side pic attached 12.00 $526.60

TDRPD BOARD REPORT


Community Pool Repair chipped out floor in shower stall in family changing room 2.00 $91.90

Replace no running tile graphics with vinyl 2.00 $76.38

Replace towel hooks in locker rooms that are broke 5.00 $145.85

Run 2 Cat 5 lines to junction box at Lap/Rec pool camera then

run 1 Cat 5 line down rafter for WiFi antenna install 5.00 $221.15

Start dumping lap pool at 6am starting Monday 8/19 at 100gpm

till 5:30pm thru the week at the same time 12.00 $459.72

Switches in life guard room don’t work come up with a new idea

on sealing switches 2.00 $88.46

Weekly - CP-HVAC-AHU FiltersChange-3W - Refer to PM


Weekly - CP-Replace UV light & Boiler Filters-M - Refer to PM


Community Pool Total 592.27 $19,447.40

Community Recreation Center

150th ANNIVERSARY DINNER, 10 am Thurs to 12 pm Friday,

500 people expected

Please put floor mats down at 8 am Thurs, pull up after 12 pm

Friday. Support as needed 22.50 $553.54

A car was broken into in the north parking lot second row, first

parking space. There is glass all over the ground.

Please sweep up the glass 0.50 $29.52

Auto Belays need to be put back up on the bouldering wall

please. 2.00 $101.04

Bee hive developing under monkey bars KILL! 1.00 $38.19

Bee's coming out of the play structure on top of the music notes

feature 1.00 $55.09

Cooling/heating loop down to 0psi system is empty! Need to

find leak and get system back online! 5.00 $295.15

CRC-Administrative Catch All

Fiscal Year 2018/19 14.00 $818.54

CRC-Field/Grounds/Facility Check 1.00 $55.11

Deep Clean Gym area.

Gym will be closed Sep 2-6 8.00 $440.72

Exit door to the sidewalk on the North side of the gym. The

center bar needs tightened. It is very loose and allows the

doors to have a lot of play. Mike check all center bars. thanks

ed

Thank you 6.00 $126.90

Gather information for CRC energy audit and meet PUD for

inspection 3.00 $177.09

Handicap stall (last one) won't flush. 0.50 $27.55

Hi! We have 7 big heavy boxes of paper for the activity guides

that need to be moved over to the printing room at the CAC- if

possible by Tomorrow, Friday, Monday at the latest. Cheers! 6.00 $115.79

Metal floor door jam at the automatic door on the south side of

the building needs to be screwed down. It is currently separated

from the other piece and is creating a tripping hazard.

Thank you 2.00 $42.30

Monthly - CRC-All-DayTimeDailyRoutineCleaning-2xY - Refer

to PM schedule details. 23.00 $478.44

Monthly - CRC-All-HVAC AHU Filters-M - Refer to PM schedule

details. 2.00 $42.30

Monthly - CRC-All-NightTimDailyRoutineCleaning-2xY - Refer

to PM schedule details. 438.50 $9,502.51

TDRPD BOARD REPORT



Monthly - CRC-Check Lights-Change if Needed-2xY - Refer to

PM schedule details. INSIDE LIGHTS 9.50 $420.19

Monthly - CRC-FloorMachineBatteryMaintenance-M - Refer to

PM schedule details. 0.01 $0.46

Monthly - CRC-Kitchen-DeepCleanKitchen-M - Refer to PM


Monthly - CRC-Kitchen-SemiAnnualFireAlarmTest-2xY - Refer


Monthly - CRC-MtngRm-Bridge setup - Refer to PM schedule

details. 4.00 $82.95

Monthly - CRC-MtngRm-Rotary setup - Refer to PM schedule

details. 2.00 $42.67

Monthly - CRC-PlaygroundWalkway-HoseOff-M - Refer to PM


Monthly - CRC-RunningTrack-CleanMechRm/GreasZirk-Y -

Refer to PM schedule details. 1.00 $21.15

Monthly - CRC-RunningTrack-Dust-2xY - Refer to PM schedule

details. 1.00 $21.15

North Boiler room has a leak on the snow melt loop coming

from above circulation pump 9.00 $347.86

North drinking fountain flooding hallway! 1.50 $69.61

Office door deadbolt screws falling out 1.00 $49.88

Please move the plaid couch from the Grasshopper room at the

CRC, to the Donner Room at the CAC. Please move the couch

either today or tomorrow as we are staging the new preschool

on Thursday afternoon at 4:00pm. Thanks! 3.00 $61.80

Please set up the bounce house outside on the lawn of the

CRC - we plan to use it from 10am-2pm on Friday, August 30th

for Mini Camp. Call me if you have any questions 3.00 $60.42

Please take care of the wasp's nest on the preschool

playground. Nora spoke with bugg already, and we were asked

to submit a work order. Thank you! 2.00 $110.18

Please take the easel outisde the preschool classroom and

move it to the CAC. Please attach its base to the easel itself for

easier mobility and safety. Please also move the water table in

the After School room to the CAC. Please move the cubbies

from nex 2.00 $42.30

Please use the blower for our playground covered in sand and

wood chips to prepare for the first week of school. Please also

add more wood chips to our play area. Thanks! 4.00 $96.00

Remove hemlock from planter at north CRC entrance 1.00 $38.19

repair leak on north side in the mow free grass 12.00 $388.84

Someone vomited on a round rug in our classroom. It is in the

hallway of the CRC by the Butterfly display, rolled up. Please

clean it! Thank You! 1.00 $24.00

The occupancy sensor (light) in the accounting office is not

working. Lucas is aware of the situation, see ya soon! :) 2.00 $88.46

There is a dead bird outside and with the kids here for camp,

can we please have this cleaned up ASAP? Thank you! 0.50 $9.57

There was a wall cushioned chair sitting in the hallway, outside

the meeting rooms that collapsed the other night when

someone sat on it. It was placed on the back patio to remove it

from use. Needs some TLC. 2.00 $40.28

Water fountain on north side of building between buildings is

broken and leaking all over the floor. Not sure if kids were

splashing water and messing with it or what happened. Is not

draining fully either. I attached an Out of Order sign to it in

hopes p 2.00 $42.30

We had a child have a large poop accident on the large rug in

the Grasshopper room. Please take the rug back to the park

and clean. Thank You! 2.50 $57.15

TDRPD BOARD REPORT

MAINTENANCE AUGUST 2019Community Recreation Center Yearly - CRC-Fertilize-Y - Refer to PM schedule details. 3.00 $66.21

Yearly - CRC-Irriagion/SprinklerInspections-Y - Refer to PM


Yearly - CRC-LandscapeMaint/TreeTrimming-Y - Refer to PM


Yearly - CRC-Mowing/Hand Mowing-Y - Refer to PM schedule

details. 9.00 $198.63

Yearly - CRC-Weeding/Weed Eating-Y - Refer to PM schedule

details. 27.00 $546.39


Total 663.01 $16,475.24

Corporation Yard check engine light 4.00 $169.36

Monthly - CY-DailyRoutineCleaning-2xY - Refer to PM schedule

details. 6.50 $155.24

New Truck Set Up 4.00 $176.92

new vehicle setup 8.00 $338.72

no start 8.00 $338.72

oil change, tire sensor service 3.00 $127.02

Please install file holders for employee time sheets.

See Ed for location. 1.00 $21.15

Purchasing and Inventory

Fiscal Year 2018/29 6.00 $243.30

repair ballfield drag 3.00 $165.33

repair washer nozzle, oil change service 4.00 $169.36

service 4.00 $169.36

Vehicle Check/Clean/Organize

Fiscal Year 2018/19 18.00 $384.43

VEM-Administrative Catch All

Purchasing/Cleaning/Inventory/Misc

Fiscal Year 2018/19 46.00 $1,947.64

VEM-Data Entry Into Facility Dude-Labor Hours, Invoices and

Inventory

Fiscal Year 2018/19 10.00 $423.40

Corporation Yard Total 125.50 $4,829.94

Donner Lake Piers

FCA-Tear down and rebuild six piers. 6, 12, 17, 23, 25 and 36.

361.50 $12,405.66

Meet with volunteer group for Pier clean up. Co-ordinate

pickers, bags etc. Remove trash when done. 3.00 $79.39

Repair busted hand rail at pier 5 1.00 $38.19

Donner Lake Piers Total 365.50 $12,523.24

Floriston

Monthly - Floriston-DailyRoutineCleaning-2xY - Refer to PM


Yearly - Floriston-Irrigation/SprinklerRepairs-Y - Refer to PM


Yearly - Floriston-Mowing/Hand Mowing-Y - Refer to PM


Floriston Total 9.00 $252.17

Glenshire Park GP-Field/Grounds/Facility Check 1.00 $55.11

Large field at GES. Someone cuts some deep tire marks about

mid field on the large field that runs along side the portables.

They need to be filled in before an AYSO kid gets hurt.

Thank you! 2.00 $44.14

Yearly - GP-FieldPaint/Layout-Lacrosse-Y - Refer to PM


Yearly - GP-FieldPaint/Layout-Soccer-Y - Refer to PM schedule

details. 14.00 $544.50

Yearly - GP-Irrigation/SprinklerInspections-Y - Refer to PM


Yearly - GP-Irrigation/SprinklerRepairs-Y - Refer to PM


TDRPD BOARD REPORT


Glenshire Park

Yearly - GP-Mowing/Hand Mowing-Y - Refer to PM schedule

details. 16.00 $353.12

Glenshire Park Total 52.00 $1,868.04

Ice Rink

NEW CHILLER SET UP - Flush out Ice rink chiller lines.

Set chiller on trailer, make pad, update electrical, hook up and

winterize. 95.00 $4,502.13

Ice Rink Total 95.00 $4,502.13

Meadow Park Add wood chips to playground 2.00 $48.00

Meadow Park - AYSO has requested that the 8U goals be

moved to the Lower field and that the 10U goals be moved to

the upper field. 1.00 $55.11

Monthly - MP-DailyRoutineCleaning-2xY - Refer to PM


Monthly - MP-SoccerNets-SetUp/TakeDown-2xY - Refer to PM


MP-Field/Grounds/Facility Check 1.00 $55.11

Station 6 is stuck on and soaking soccer players 51.00 $2,413.81

Yearly - MP-AggregateRepairs-Y - Refer to PM schedule

details. 1.00 $50.31

Yearly - MP-FieldPaint/Layout-Lacrosse-Y - Refer to PM


Yearly - MP-FieldPaint/Layout-Soccer-Y - Refer to PM schedule

details. 25.50 $1,001.07

Yearly - MP-Irrigation/SprinklerInspections-Y - Refer to PM


Yearly - MP-Irrigation/SprinklerRepairs-Y - Refer to PM


Yearly - MP-Mowing/Hand Mowing-Y - Refer to PM schedule

details. 24.00 $529.68

Meadow Park Total 186.50 $6,951.44

Park management 2019-20 FY Budgets 47.00 $3,050.26

Administrative Catch All

E-mails, Filing, Office Organization

Fiscal Year 2018/19 46.50 $1,888.32

anti-harassment training 3.00 $165.33

Comp Time

Fiscal Year 2018/19 59.25 $2,404.99

Employment Development/Training

Fiscal Year 2018/19 13.00 $785.24

Facility Dude Data Entry-Inventory

Fiscal Year 2018/2019 2.00 $48.46

Facility Dude Data Entry-Labor and Materials

Fiscal Year 2018/19 58.75 $1,469.83

Holiday Time

Fiscal Year 2018/19 16.00 $612.00

Hours Coding Invoices

Fiscal Year 2018/19 34.50 $1,387.60

Management-Crew Assignments, Work Orders, Planned

Maintenance

Fiscal Year 2018/19 113.50 $6,771.70

Management-Time Sheet Co-ordination/Organization/Entry

Fiscal Year 2018/19 37.50 $1,750.81

PM-Management Meetings 24.50 $1,550.59

PM-Meetings/Staff Assignments-Park Staff

Fiscal Year 2018/19 32.00 $1,924.91

Sick Time

Fiscal Year 2018/19 316.40 $9,554.67

Vacation Time

Fiscal Year 2018/19 192.50 $10,407.99

Park management Total 996.40 $43,772.68

Ponderosa Golf Course AC unit is leaking. 1.00 $59.03

enterprise oil change 2.00 $84.68

TDRPD BOARD REPORT


Ponderosa Golf Course

make nursery green between #8 tee and #9 fairway.

remove existing grass (80'x35')

add sand/humus mix

apply starter fertilizer(18-18-18)

apply bentgrass seed @ 10lbs per 1000sq ft

make 1' dg area around

install fence around area (1' high peeler poles)

15.50 $825.39

PGC-Administrative Catch All

Meetings/Training/Staff Assignments

Fiscal Year 2018/19 27.00 $1,487.97

PGC-Field/Grounds/Facility Check 2.00 $110.22

Please fill sand/seed bucket for divot repair 1.00 $23.73

Yearly - PGC-Aerate/DeepTyne-Y - Refer to PM schedule

details. 2.00 $110.22

Yearly - PGC-AggregateRepairs-Y - Refer to PM schedule

details. 3.00 $150.93

Yearly - PGC-CourseSetUp-Y - Refer to PM schedule details. 122.00 $2,509.22

Yearly - PGC-Fertilize-Y - Refer to PM schedule details. 7.00 $272.12

Yearly - PGC-Irrigation/Sprinkler Repairs-Y - Refer to PM


Yearly - PGC-Irrigation-Y - Refer to PM schedule details. 269.50 $5,608.61

Yearly - PGC-LandscapeMaint/TreeTrimming-Y - Refer to PM


Yearly - PGC-Mowing/Hand Mowing-Y - Refer to PM schedule

details. 360.00 $7,910.16

Yearly - PGC-Seed/TopDress-Y - Refer to PM schedule details. 2.00 $110.22

Yearly - PGC-Thatch/Verticut-Y - Refer to PM schedule details. 1.50 $82.67

Ponderosa Golf Course Total 1,004.50 $23,676.24

Regional Park 4 inch line going to rodeo arena water. valve is off 1.00 $55.09

Add woodchips to playground area 1.50 $36.00

EAGLE SCOUT VOLUNTEER PROJECT - Scout to build two

benches and 2 picnic tables at parks determined holes.

Parks to assist as necessary 13.00 $362.11

get quote for lights on large ballfield 2.00 $110.22

Monthly - RP-All-DailyRoutineCleaning-2xY - Refer to PM


ONE WHEEL AWARD CELEBRATION - Aug 3 Permit 2504 -

5-10 PM - 300 PEOPLE EXPECTED

Please block off the Tennis Court parking lot for One wheel to

use for demonstrations.

Order 3-4 yard dumpster

There will be 3 vendors, tent and food truck 1.00 $24.00

Please shampoo the carpet in the Camp Trudaca Modular. We

will be out of the building at noon on Friday, August 23rd. Mike

(teacher from the school district) will be moving in for the school

year Saturday Aug 24th so I would start the cleaning at 12 on Fr 3.00 $72.00

repair broken valve on asphalt walkway near small ballfield 5.00 $258.75

repair rollers on soccer goals 2.00 $110.22

Replace all lights inside and out at restroom building 16.00 $707.68

River City Travel Ball Tournament - Aug 17 & 18

Please have the fields ready for play.

Prep times Sat 2 pm, Sun 1 pm

Support as necessary. 4.00 $80.36

RP-Field/Grounds/Facility Check 6.00 $330.62

TDRPD BOARD REPORT


Regional Park

TAHOE FOREST HOSPITAL PICNIC - 200 People Expected -

permit 2327 August 9 at Leisure/Chief Truckee Please meet the

group arriving for set-up at 12 noon to show them where the

power source is for them to hook up for the bouncehouse and

band. Additional tra 12.00 $367.85

Yearly - RP-AggregateRepairs-Y - Refer to PM schedule

details. 3.00 $150.93

Yearly - RP-ComGarden-Irrigation/SprinklerRepai-Y - Refer to


Yearly - RP-Day Camp-Mowing/Hand Mowing-Y - Refer to PM


Yearly - RP-DayCamp-Irrigation/SprinklerRepairs-Y - Refer to


Yearly - RP-Irrigation/SprinklerInspections-Y - Refer to PM


Yearly - RP-LA-Irrigation/SprinklerRepairs-Y - Refer to PM


Yearly - RP-LA-LandscapeMaint/TreeTrimming-Y - Refer to PM


Yearly - RP-LA-Mowing/Hand Mowing-Y - Refer to PM schedule

details. 11.00 $242.77

Yearly - RP-LargeBallField-BallFieldPrep-ASB-Y - Refer to PM


Yearly - RP-LargeBallField-BallFieldPrep-HS-Y - Refer to PM


Yearly - RP-LargeBallfield-BallfieldPrep-LL-Y - Refer to PM


Yearly - RP-LargeBallField-Fertilize-Y - Refer to PM schedule

details. 4.00 $201.24

Yearly - RP-LA-Weeding/Weed Eating-Y - Refer to PM


Yearly - RP-LgBallfield-Mowing/Hand Mowing-Y - Refer to PM


Yearly - RP-LgBfield-Irrigation/SprinklerRepair-Y - Refer to PM


Yearly - RP-LgBfield-Weeding/Weed Eating-Y - Refer to PM


Yearly - RP-LRBBQ-Irrigation/SprinklerRepairs-Y - Refer to PM


Yearly - RP-LRBBQ-Mowing/Hand Mowing-Y - Refer to PM


Yearly - RP-LrgBField-FieldPaint/Layout-Soccer-Y - Refer to


Yearly - RP-Sm Bfield-Mowing/Hand Mowing-Y - Refer to PM


Yearly - RP-SmalBField-FieldPaint/Layout-Soccer-Y - Refer to


Yearly - RP-SmallBallField-BallFieldPrep-ASB-Y - Refer to PM


Yearly - RP-SmallBallField-BallfieldPrep-LL-Y - Refer to PM


Yearly - RP-SmBfield-Irrigation/SprinklerRepair-Y - Refer to PM


Yearly - RP-SmBfield-Weeding/Weed Eating-Y - Refer to PM


Regional Park Total 436.50 $12,619.33

River View Sports Park Add woodchips to playground area 4.00 $96.00

BIRTHDAY CELEBRATION, 1-7 PM, 40 people expected

Please have the courts freshly raked for party 2.00 $44.14

FCA-Remove grass from field 1 and 2. install topsoil and sod 12.00 $389.90

get quote for turf field on # 2 2.00 $110.22

TDRPD BOARD REPORT


River View Sports Park

LABOR DAY SOCCER TOURNAMENT - Sat-Mon 8 am - 7 pm

Also at RP and MP

Please line fields and support as needed

See Mike for field specifications.

Need 1 handicap pottie, 9 regular potties and 1 wash station at

RVSP 26.00 $852.54

Monthly - RVSP-DailyRoutineCleaning-2xY - Refer to PM


Monthly - RVSP-SoccerNets-SetUp/TakeDown-2xY - Refer to


RVSP-Field/Grounds/Facility Check 10.00 $703.47

Yearly - RVSP-AggregateRepairs-Y - Refer to PM schedule

details. 31.50 $1,431.50

Yearly - RVSP-BocceBall-LandscapeMaint/TreeTrim-Y - Refer


Yearly - RVSP-Field#1-Field Paint/Layout-Soccer-Y - Refer to


Yearly - RVSP-Field#1-FieldPaint/Layout-Lacross-Y - Refer to


Yearly - RVSP-Field#1-Irrigation/SprinklerRepai-Y - Refer to PM


Yearly - RVSP-Field#1-Mowing/Hand Mowing-Y - Refer to PM


Yearly - RVSP-Field#2-FieldPaint/Layout-Footbal-Y - Refer to


Yearly - RVSP-Field#2-FieldPaint/Layout-Soccer-Y - Refer to




Yearly - RVSP-Field#2-LandscapeMaint/TreeTrim-Y - Refer to




Yearly - RVSP-Field#2-Seed/TopDress-Y - Refer to PM


Yearly - RVSP-Field#3-BaseballFieldPrep-Y - Refer to PM


Yearly - RVSP-Field#3-FieldPaint/Layout-Lacross-Y - Refer to


Yearly - RVSp-Field#3-FieldPaint/Layout-Soccer-Y - Refer to






Yearly - RVSP-JK-FieldPaint/Layout-Lacrosse-Y - Refer to PM


Yearly - RVSP-JK-FieldPaint/Layout-Soccer-Y - Refer to PM


Yearly - RVSP-JK-Irrigaion/Sprinkler Repair-Y - Refer to PM


Yearly - RVSP-JK-Mowing/Hand Mowing-Y - Refer to PM


River View Sports Park Total 400.00 $13,265.46

Rodeo Arena

Monthly - RA-DailyRoutineCleaning-2xY - Refer to PM schedule

details. 4.50 $99.87

RA-Field/Grounds/Facility Check 2.00 $110.22

repair leak in arena 24.50 $1,077.56

Yearly - RA-Irrigation/SprinklerInspections-Y - Refer to PM


TDRPD BOARD REPORT


Rodeo Arena

Yearly - RA-Irrigation/SprinklerRepairs-Y - Refer to PM


Yearly - RA-Mowing/Hand Mowing-Y - Refer to PM schedule

details. 7.00 $154.49

Yearly - RA-PesticideApplication/Traps-Y - Refer to PM


Yearly - RA-Rodeo Prep-Y - Refer to PM schedule details. 30.50 $909.56

Yearly - RA-Weed/Weed Eating-Y - Refer to PM schedule

details. 22.00 $463.51

Rodeo Arena Total 100.00 $3,302.74

Shoreline Park

Monthly - SP-DailyRoutineCleaning-2xY - Refer to PM schedule

details. 28.50 $579.47

Shoreline Park Total 28.50 $579.47

Veterans Hall

Monthly - VH-All-DailyRoutineCleaning-2xY - Refer to PM


Yearly - VH-Irrigation/SprinklerInspections-Y - Refer to PM


Yearly - VH-Irrigation/SprinklerRepairs-Y - Refer to PM


Yearly - VH-Mowing/Hand Mowing - Refer to PM schedule

details. 3.00 $66.21

Veterans Hall Total 46.50 $1,329.73

West End Beach Add woodchips to playground area 4.50 $108.00

Can't unlock LG room door. 2.00 $76.38

Install 2 window fans in concession 1.00 $21.15

Mens paper towel dispenser is broken 1.00 $24.00

Monthly - WEB-All-DailyRoutineCleaning-2xY - Refer to PM


Pavilion gate is warped...it still closes & locks and mostly will

prevent people from entering. Not sure how it happened but

needs some attention. 3.00 $63.45

Shasta (sparkly light bluish green) paddleboat's clasp isn't

being effective & it's chain is not secured well. It keeps floating

away 1.00 $24.00

Steering columns are not working on both light green(Shasta)

paddle boat and the sparkly green paddleboats. 2.00 $91.90

The lock on the maintenance door on the north side of the

guard room building needs to be fixed or replaced. The door

may seem like its locked, but a simple pound on the door will

send it swinging open. Doesn't seem like the lock is engaging

all the way o 2.00 $42.30

Yearly - WEB-Mowing/Hand Mowing-Y - Refer to PM schedule

details. 7.00 $154.49

West End Beach Total 125.50 $2,676.33

Grand Total 5,835.18 $184,821.79

Regular Meeting Notice Truckee-Donner Recreation and Park ...

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Transcript of Regular Meeting Notice Truckee-Donner Recreation and Park ...