Quarterly Progress Report - USAID

Punjab Youth Workforce Development Project

Quarterly Progress Report January 01 to March 31, 2017 (2nd Quarter)

April 14, 2017

Version: Final Draft

Contract Number: AID-391-C-16-00001 Project Start and End Date: May 18, 2016 to May 17, 2019

Submitted to: Waseem Ashraf, COR, USAID Submitted by: Qaisar Nadeem, Chief of Party

Punjab Youth Workforce Development Project (PYWD)

Tel: +92.334.389.7209 Email: [email protected]

This report for USAID-Punjab Youth Workforce Development Project is made possible by the support of the American people through the

United States Agency for International Development (USAID). The contents are the sole responsibility of the USAID-Punjab Youth Workforce

Development Project and do not necessarily reflect the views of USAID or the United States Government.

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Quarterly Progress Report – January thru March 2017 USAID’s Punjab Youth Workforce Development Project

Contents

I. Executive Summary ........................................................................................................ 5

II. Summary of Achievements ............................................................................................. 7

III. Major Activities ............................................................................................................ 11

IV. Cross-Cutting Portfolio ................................................................................................. 22

V. Operational Activities .................................................................................................. 24

VI. Problems Encountered and Bottlenecks ....................................................................... 25

VII. Proposed Solutions to Problems ................................................................................ 26

VIII. Environmental Status Report ..................................................................................... 26

Annex-A: Progress Against the Workplan ............................................................................. 27

Annex-B: Progress Against Performance Indicators .............................................................. 30

Annex-C: List of COs Identified ............................................................................................. 33

Annex-D: Summary Table of Visits Conducted during 14-16 March ....................................... 35

Annex-E: Summary Table of Meetings conducted during the quarter ................................... 36

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Quarter’s Eminence: MoU signing with TEVTA - Project’s first major event US Counsel General to Lahore also present in the event

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ACRONYMS

BCCI Bahawalpur Chamber of Commerce and Industry BISP Benazir Income Support Program COP Chief of Party COR Contracting Officer's Representative DO Development Objective GESI Gender Equity& Social Inclusion GOP Government of Pakistan GOPb Government of Punjab GTTI Government Technical Training Institute HHRD Helping Hand for Relief & Development ICT Information & Communication Technology IR Intermediate Result IRM Institute for Rural Management LOE Level of Effort LOP Life of Program LTTA Long Term Technical Assistance MCCI Multan Chamber of Commerce and Industry MoU Memorandum of Understanding M&E Monitoring & Evaluation MF Mojaz Foundation MIS Management Information System NGOs Non-Governmental Organizations NOC No Objection Certificate PFM Public Financial Management PPAF Pakistan Poverty Alleviation Fund PPP Public Private Partnership PSDF Punjab Skill Development Fund PVTC Punjab Vocational Training Council PYWD Punjab Youth Workforce Development SO Strategic Objective STTA Short Term Technical Assistance SWD Social Welfare Department TBD To Be Decided/Determined TIs Training Institutes TOR Terms of Reference TVET Technical & Vocational Education and Training TEVTA Technical Education & Vocational Training Authority TUSDEC Technology Upgradation and Skill Development Company USAID United States Agency for International Development

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I. Executive Summary

More than 27% of Pakistan’s population is comprised of youth ages 15-291. This “youth bulge”

provides a unique opportunity for Pakistan’s economic and social development, provided they

are skilled and trained to meet the requirements of the labor market. USAID’s investment in

skilling youth (both men & women) and providing them with viable employment opportunities

will not only help mitigate violence, but will also help in establishing a foundation for long-term

economic growth and prosperity in the targeted districts of Southern Punjab.

In this endeavor, during the reporting period the Punjab Youth Workforce Development

(PYWD) Project has established strategic partnerships with relevant government departments

and industry partners. During March 2017, Louis Berger (LB) signed MoUs with the Punjab-

TEVTA2 and the Punjab Vocational Training Council (PVTC)3, the two prominent TVET entities in

in Punjab. Tangible progress has also been made in finalizing the cooperation modalities with

other government agencies including BISP4 and the Industries and Social Welfare Departments

of the Government of Punjab. In addition to complementing the Project’s implementation

activities, these institutional relationships will help extend the Project’s credibility and its NoC.

The Project has also been able to tap industry linkages by signing a MoU with the Bahawalpur

Chamber of Commerce and Industry (BCCI) in March 2017.

Alongside its strong focus on partnering with the government and the private sector, LB

mobilized its field team to kick-start community engagement activities. While overcoming

operational delays in lieu of subcontractors’ (BUNYAD, MOJAZ & HHRD) inability to secure

NOCs, LB’s small team has still been able to identify 31 partner Community Organizations (COs).

Utilizing the outreach of these COs, 35 individuals/youth have been identified for further

enrollment in training institutes. The project has also identified eight (8) training institutes (four

(4) for men and four (4) for women) for enrolling 200 youth in this first round.

The PYWD Project also conducted an important inaugural event in Bahawalpur on March 25,

2017 in partnership with the Bahawalpur Chamber of Commerce and Industry (BCCI). The event

was based on the theme of “Partnership with the Businesses and Industries” and covered the

Bahawalpur and Lodhran Districts. Over 130 individuals with representation from local industry,

1 Annual Plan 2015-16 Planning Commission of Pakistan 2 www.tevta.gop.pk 3 www.pvtc.gop.pk 4 www.bisp.gov.pk

http://www.tevta.gop.pk/

http://www.pvtc.gop.pk/

http://www.bisp.gov.pk/

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employers, NGOs, BCCI, TEVTA and PVTC participated, making it a successful exercise for the

Project and setting the direction for future program interventions in the region.

On the operational front, while going through a stringent bureaucratic process, LB received

clearance/No Objection Certificates (NOCs) from all four (4) districts. Louis Berger is regularly in

touch with the Punjab Home Department and its worth mentioning that a positive report in LB’s

compliance to NOC conditions has been shared by security agencies with the Home

Department; the extension of Louis Berger’s NOC, thereof, is expected to be a routine

procedural matter.

Furthermore, two sub-contractors i.e. Institute of Rural Management (IRM) and FINCON also

received NoCs. However, the remaining three subcontractors (Mojaz Foundation, HHRD and

Bunyad) are still unable to receive NoCs which has delayed overall project implementation.

Despite limited human resources, LB was able to initiate program activities in all four (4) focus

districts and has gained significant momentum to reach the planned yearly targets.

Extremely positive results have emerged as a result of this current quarter’s project

implementation. There is an overall ownership of the Project at all levels with the relevant

stakeholders, especially among the government departments and district administration who

have extended their support of and collaboration with planned activities.

The summary of key achievements is given in Section II below with subsequent chapters

capturing detailed progress against the Planned Activities, Gender, Communications, M&E, HR

and Finance portfolios of the Project.

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II. Summary of Achievements 1. Realizing the potential in leveraging the Authority’s TVET

sector’s niche towards supporting the PYWD Project’s

long-term results, the Technical Education and Vocational

Training Authority (TEVTA) and the PYWD Project

institutionalized their partnership through a

Memorandum of Understanding (MoU). A signing

ceremony was held on March 22, 2017 at TEVTA’s head

office/secretariat in Lahore. The Chairperson TEVTA and

the Chief of Party signed the MoU on behalf of TEVTA and

the PYWD Project. U.S. Consul General to Lahore, Chief Operating Officer TEVTA, the

project’s COR and other officials of both entities were also present at the occasion.

2. The PYWD Project while focusing on building relationships with the strategic “Resource

Groups” during the quarter, successfully partnered with the Punjab government’s Punjab

Vocational Training Council (PVTC). The MoU was signed on March 06, 2017. PVTC has a

large network of 312 Vocational Training Institutes working across Punjab and experience

with a number of development partners. Further, plans are being finalized for the

enrollment of 1,000 youth in four districts for their upcoming June/July training session.

3. On March 25th, 2017, a seminar on “Establishing

Partnerships with Businesses” was held at Bahawalpur.

The event was organized jointly by the Bahawalpur

Chamber of Commerce and Industry (BCCI) and the

PYWD Project. There was strong turnout by local

employers. The event also marked the project’s

inauguration in the Bahawalpur District (covering

Lodhran) coupled with the MoU signing ceremony with

BCCI. This partnership is expected to support in job

placements for trained youth.

4. A start-up field visit to the project’s focus districts was

conducted from March 14-16 2017. The visiting team

comprised the CoP and the Team Leads for Training and

M&E. The team held detailed meetings with

CoP & Chairman TEVTA during MoU Signing

Ceremony

District Manager TEVTA Bahawalpur during

the Seminar

District Lodhran & UC Hatti Motan Mal:

CoP and Training Specialist visit to a

female Training Institute

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heads/principals of district-based institutions falling

under the network of TEVTA, PVTC and the Social Welfare

Department. This field visit, preceding the initiation of

program activities, was primarily focused on aspects

related to Capacity Building (CB) of training institutes (TI).

The visiting team covered all four (4) districts; seven (7)

institutes of TEVTA, four (4) institutes of Social Welfare

Department (Sanatzars), two (2) institutes of PVTC and one (1) Sub-campus of Sanatzar.

5. LB received approvals/NOCs for all four (4) districts from the respective government’s

district authorities. FINCON and IRM, the project’s two main subcontractors (covering

Component 2: Institutional Capacity Building and Component 3: Access to Workforce

Education and Training) also received NOCs from the Home Department Government of

Punjab.

6. There have been delays by additional subcontractors (BUNYAD, MOJAZ & HHRD) to secure

NOCs, further delaying the implementation of community engagement activities and

limiting the project’s human resources. Despite this, LB has been able to initiate the project

activities in the field and has identified 31 Community Organizations (COs). 35

individuals/youth have been identified through these COs for further enrollment in training

institutes. The data of 28 individuals was also entered in the software for ‘vetting’ purposes.

LB will identify 240 individuals by mid-April 2017 and finalize 200 youth for enrollment in

training institutes during this first round.

7. In collaboration with TEVTA, Louis Berger has finalized four (4) female and four (4) male

institutes for planned training of the first batch: 100 men and 100 women youth to be

District Muzaffargarh: PYWD officials in

discussion with principal female GTTI

PYWD project's Community Engagement Specialist having a session with male CO in district Multan

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selected through PYWD-identified COs. In addition, the Scope of Work (SoW) for conducting

the ‘Skills Gap Analysis’ for the project’s focus districts is being finalized with TEVTA to

jointly conduct the study.

8. MOUs are being finalized with the following prominent organizations:

i. Banazir Income Support Program (BISP) – Data sharing of BISP beneficiaries and

supporting PYWD Project activities in the focus districts

ii. Punjab Skills Development Program (PSDF) – Partnership on a 12-month

“Stitching for Marketing Program” for 500 women of Multan

iii. Social Welfare and Baat ul Maal (Sanatzar) – Institutional Capacity Building and

training programs for women

iv. Akhwat Microfinance – Co-match of microfinance loans to 1,000 women

v. Chamber of Commerce Multan – Partnership for the placement of youth with

businesses and industries

9. An important meeting was held with the Deputy

Commissioner (DC) of the Lodhran District on

March 15, 2017. Already aware of PYWD Project,

the DC extended his full commitment to support

the Project’s interventions. Based on the

recommendation of the Project, he has called for

a meeting with district-level representatives of

TEVTA, PVTC and Sanatzar (Social Welfare) to co-

develop a plan for the institutional capacity

building of training institutes.

10. CB of Training Institutes—A comprehensive questionnaire was developed to collect data

against the activities related to ‘Mapping and Gap Analysis’ of training institutes. The

questionnaire has been shared with the compiled list of 140 training institutes using the

network of TEVTA & PVTC, plus another 53 private sector institutes. Data against the

questionnaire is being received and compiled. Using the results, 22 institutes for project

capacity building (CB) activities will be selected next quarter (based upon an eligibility and

selection criteria) and capacity-building plans for each institute will be developed.

PYWD officials meeting with Deputy Commissioner

district Lodhran

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11. Initiated discussions for collaboration with IDH Sustainable Trade on a health and safety

training program for the textile sector. Also exploring a partnership with the Rotary Club on

their Youth Leadership Award Seminar for Multan and Bahawalpur.

12. Project’s Annual Work Plan has been approved and the M&E Plan is pending final inputs

from USAID. The Scope of Work (SoW) for the implementation of the Baseline Survey has

been prepared and shared with USAID. The PYWD Project intends to issue a RFP for

engaging the services of a third-party consulting firm to conduct the baseline survey. The

PYWD Project is also in discussions with it’s COR regarding the involvement of USAID’s

PERFORM Project (implemented by MSI) for this survey.

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III. Major Activities

This section of the report highlights the major activities planned and conducted during the

quarter. The activities are classified according to the individual departments.

1) COMMUNITY ENGAGEMENT

1.1. Development of the Community Engagement Strategy: The draft versions of the Community

Engagement Strategy and related Standard Operating Procedures (SOPs) have been prepared.

The Strategy broadly covers how to utilize the existing organized community organizations (LSOs,

VOs and COs), along with a strategy to further engage urban and peri-urban communities. It

includes details on adopting participatory development approaches for community

advancement. With the delay of the NOCs for three subcontractors, the Project may slightly alter

its Community Engagement Strategy by using data from BISP, COs established by SPO, NRSP,

Lodhran Pilot Project (LPP), HANDS, Public Welfare Society (PWS), South Asia Partnership (SAP),

and other NGOs.

1.2. Identify and engage existing COs

in four districts: The identification

and engagement of the existing COs

in the focus districts was carried out

by the PYWD Multan Office Team.

The team has identified 31 COs. See

Figure 1 for a breakdown by district

(A list of identified COs along with

individual details is attached in

Annex-C.)

1.3. Conduct consultative meetings with selected COs in four districts: Out of 31 identified COs,

the field teams set formal meetings with 27 Cos. During the current quarter, consultative

meetings were held with 21 of the COs. The primary purpose of these meetings was to build the

community’s awareness of the PYWD Project and to gather inputs from community members on

the proposed youth selection criteria. Broadly, participants of the CO meetings recommended

the following:

7

9

78

0

2

4

6

8

10

Multan Muzaffargarh Bahawalpur Lodhran

Figure 1: Identified COs by District

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Widows and Persons with Disabilities (PWDs)/Orphans should be given preference for

selection;

IELTS course should be included in the list of trades;

Qualification for trainees should be minimum;

Courses for rickshaw mechanic and mobile phone repair should be included in the list of

trades;

Local traditional items courses like rilli making, sheep wool cutting etc. should also be

included;

Agricultural extension courses should be included;

Pick-up and drop-off services should be arranged in far flung areas, especially for girls;

and,

Courses on flower making and marble mosaic should be included in the list of trades.

1.4. Conduct awareness sessions for youth in focus four districts: During the reporting period,

150 youth were identified for this activity. The Project Field Team completed awareness sessions

for 130 youth (91 women and 39 men) conveying the Project’s objectives, activities, and potential

benefits to prepare them for additional Project activities.

2) TRAINING AND HUMAN DEVELOPMENT

2.1. Conduct validation of skills gap analysis done by TVET Institutes: A study to validate the

skill gap analysis was envisaged to be initiated in the current quarter. The detailed Scope and

Terms of Reference (ToRs) of the study were prepared. Consultations with TEVTA are also in

progress in order to align this activity with the Authority’s similar planned activity. The Project

will engage a national level expert/individual consultant to lead this activity; this is planned to

be completed in the next quarter.

2.2. MoU with TEVTA: TEVTA had already been identified by PYWD Project as the most

illustrious partner cited in the Project’s Proposal/Contract. Since the beginning of 2017, there

have been a number of constructive engagements with TEVTA and the PYWD Project. A series

of meetings at the provincial and district levels were also held. TEVTA’s management assured

its support for the Project, especially in ensuring the Project benefits reach marginalized youth

in the focus districts.

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Both entities agreed to institutionalize this partnership by signing a Memorandum of

Understanding (MoU), enabling the Project to shift toward an institutional modality with

TEVTA. The MoU signing ceremony was held on March 22, 2017 at TEVTA’s head

office/secretariat in Lahore. TEVTA Chairperson Mr. Irfan Qaiser Sheikh and Chief of Party Mr.

Qaiser Nadeem signed the MoU on behalf of TEVTA and the PYWD Project. The U.S. Consul

General to Lahore Mr. Yuriy Fedkiw, Chief Operating Officer TEVTA Mr. Jawad Ahmed Qureshi,

USAID’s COR for the PYWD Project Mr. Waseem Ashraf, PYWD Project’s Training Component

Team Lead Mr. Imtiaz Malik and other officials of both entities were also present at the

occasion. The event was widely covered in the local media including in 15 newspapers. Figure 2

shows a few cuttings of the coverage:

Figure 2: Newspaper Clippings of Local Press Coverage

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Through this important MoU, the PYWD Project envisages a long-term partnership with TEVTA

over the life of the project (LOP). The Project will make full use of TEVTA’s central- and district-

based resources, helping to avoid duplication of efforts, utilize best-practices, and reduce

implementation costs. This implies adopting:

i. Existing infrastructure, curricula, instructors and other related resources for

imparting institutional training to youth through TEVTA’s Short Courses (3 and 6

months)

ii. Using TEVTA’s Apprenticeship Training Component for on-job skills training of youth

through its two (2) ‘Regional Directorates of Apprenticeship Training (RDAT)’ at

Bahawalpur (covering Bahawalpur & Lodhran; having established network of 35

Operating Industries) and Multan (covering Multan and Muzaffargarh; having

established network of 138 Operating Industries)

iii. Leveraging TEVTA’s Placement Portfolio, having partnerships with a huge set of

national (public & private) and multinational employers/industry; supporting youth

completing Institutional Training to have access to long-term employment

iv. Using TEVTA’s partner Microfinance Institution AKHUWAT’s platform for providing

interest-free loans to students (preferably women) opting for self-employment

The anticipated and expected outcomes of this MoU are:

i. Being part of the Government of Punjab, help smooth renewals of NOCs for Louis

Berger and its subcontractors;

ii. Serve as a basis for the Project to form partnerships/MoUs with other relevant public

sector provincial and national organizations/departments;

iii. Result in enhanced ownership, perception and credibility of the Project at the district

level;

iv. Utilize ready-to-use structures and resources to reduce implementation costs;

v. Make best use of TEVTA’s lessons learned, success stories, research products, etc. to

further inform Project programming; and,

vi. Through project’s capacity building component, contribute towards priority ventures

within TEVTA, ensuring the sustainability of interventions (e.g. curricula upgradation,

labs/ workshops retooling etc.)

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2.3. MoU with Punjab Vocational Training Council: PVTC is another important public sector

partner of the PYWD Project which has strategic importance in the Punjab Province for the

TVET sector. PVTC’s mission to “alleviate poverty by imparting demand-driven skills training to

enhance employability for disadvantaged youth”5 is directly aligned with PYWD Project’s

outcomes. MOU between Louis Berger and the PVTC Government of Punjab was signed on

Monday 6th March, 2017at PVTC Secretariat Lahore. Both the parties agreed for the vocational

training of minimum 4,000 selected youth to be enrolled in PVTC district-based institutes for

the demand-driven training courses leading them to employment, self-employment and

Entrepreneurship. PVTC has strong experience working with the private sector and other

development partners. It has an impressive track record that complements and will benefit the

Project interventions including:

More than 100 trades offered, which are demand-driven and area-specific

Employability rate after completion of training is over 72%

Gender ratio of enrollments is 2:3 (F:M)

The MoU will serve as the basis for Project’s continued partnership with PVTC throughout the

LOP. In addition to leveraging PVTC’s training and placement resources, the Project will look to

utilize PVTC’s innovative products such as its Social Entrepreneurship and Service Learning

Course6, which has been incorporated into the curriculum of its Vocational Training Institutes,

to contribute to the Project’s initiative to build more positive social attitudes. The course is

designed not only to engage students in solving social problems facing their communities but to

also help them build a build future for themselves.

2.4. Field Visit to focus four districts: A field visit to the focus districts was conducted by the

Project’s Senior Management. The visit included detailed meetings with heads/principals of

district-based institutions falling under the network of TEVTA, PVTC and the Social Welfare

Department. This field visit, preceding the initiation of program activities (starting in last week

of March 2017), was primarily focused on aspects related to the capacity building (CB) of

training institutes (TIs). An important meeting with Deputy Commissioner (DC)—the

administrative head of each district—from the Lodhran District was also held. The meeting was

used to further explain the Project’s objectives and planned activities, a requirement set forth

by the DC before formally granting approval/NOC.

5 http://www.pvtc.gop.pk/About%20Us/AboutUs.aspx 6 http://www.pvtc.gop.pk/YesNetwork/SESL.aspx

http://www.pvtc.gop.pk/About%20Us/AboutUs.aspx

http://www.pvtc.gop.pk/YesNetwork/SESL.aspx

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The visit was also helpful in gathering further insight facing the TIs including overall

management, training curricula’s compatibility with existing industrial requirements,

instructors’ capacity, learning infrastructure and equipment available to students within the

training institutes. It was also successful in helping to establish the necessary relationships at

the local level with district administration and TIs. Field interaction reflected that the Project is

perceived by stakeholders as a very timely intervention. Their eagerness to work with the

Project to build the capacity of the TIs is also worth mentioning.

The visiting team covered all four (4) districts and seven (7) institutes of TEVTA including four

(4) institutes of Social Welfare department (Sanatzars) and its one (1) new sub-campus of

Sanatzar at Muzaffargarh, two (2) institutes of PVTC and one (1) private institute. Two (2)

meetings with Multan and Bahawalpur Chambers of Commerce and Industry were also held.

The following graphs reflect the district-wise summary of meetings and visits conducted,

followed by a list of recommendations gathered from stakeholders during the field visit. (The

table covering date-wise visits and institute’s details are attached as Annex-D.)

Bahawalpur and Lodhran Districts:

Figure 3: No. of TIS visited in Bahawalpur

Figure 4: No. of TIs visited in Lodhran

Figures 3 and 4 show the number of TIs in Bahawalpur and Lodhran visited, respectively. Being

a major partner and the most relevant government agency, the number of TEVTA institutions

visited was highest in both districts.

1 1 1

3

0

0.5

1

1.5

2

2.5

3

3.5

BCCI LocalGovernmentDepartment

SocialWelfare

Department

TEVTA

No.of TIs visited

1 1 1

2

0

0.5

1

1.5

2

2.5

DistrictGovt.

PVTC SocialWelfare

Department

TEVTA

No.of TIs visited

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Multan and Muzaffargarh Districts:

Figure 5: No. of TIs visited in Multan

Figure 6: No. of TIS visited in Muzaffargarh

Figures 5 and 6 show the number of institutes visited by Senior Management in the Multan and

Lodhran districts. Similar to Bahawalpur, TEVTA TIs being the lead collaborator in the Project,

were primarily visited.

2.5. Identification of Training Institutes for 1st Batch of 200 youth: A rigorous identification

exercise was conducted in the focused districts with the goal to train the youth in demand-driven

courses and equip them with the technical skills needed for employability. This process was

completed in close consultation with TEVTA field officers. The recommended trades are

electrician and domestic tailoring for men and women, respectively. Figure 7 presents the list of

finalized TIs along with the planned enrollment for the last week of April 2017.

Sr. # Name of District Name of Institute Trade Capacity

1

Multan

GTTI, Daulat Gate, Multan Electrician 25

2 GVTI (W) Multan OLD, Qasimpur Colony, Multan

Domestic Tailoring 25

3 Bahawalpur

GTTI, Bahawalpur Electrician 25

4 GVTI (W) Yazman Domestic Tailoring 25

5 Lodhran

GTTI, Lodhran Electrician 25

6 GVTI (W) Hatti Motton Mull Domestic Tailoring 25

7 Muzaffargarh

GTTC (M), Jatoi Electrician 25

8 GVTI (W) Muzaffargarh Domestic Tailoring 25

2

1

0

0.5

1

1.5

2

2.5

Social WelfareDepartment

TEVTA

No.of TIs visited

1 1 1

3

0

0.5

1

1.5

2

2.5

3

3.5

MCCI Private PVTC TEVTA

No.of TIs visited

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Figure 7: Finalized Training Institutes and Planned Enrollment

2.6. Training Strategy: The Training Strategy is designed to provide quality-trained and skilled youth workforce to the market. For a first step, the identification, prioritization and selection of training institutes in the focused districts will be conducted. A prerequisite for delivering technical/vocational training, this will follow a standard criteria including the following:

The courses may vary from 1 -6 months.

The number of trainees will be 25-30, depending upon the training facilities available.

For the on-job training/apprenticeship training, they must be apprenticeships in local workshops/industries.

The duration of on-job training varies will vary from 3-6 months depending upon the nature of skills/trade requirement.

To assess the performance of the trainees, regular monitoring visits will be part of the

performance validation. The following will be assessed, among other things: the

trainee/apprentice’s attendance, learning interest, and his/her capability for

entrepreneurship/self-employment or to be employed by local market. Final assessment of the

apprentices will be done by an examining board having representation from the industry, trade

specialist and PYWD Project Representative. The draft Training Strategy has been developed

and will accordingly be shared with USAID during April 2017.

2.7. Project’s MIS: A comprehensive Management Information System (MIS) is being developed

to maintain the data of all trainees and to track and measure their progress in terms of

employment/income increase. The following progress has been achieved during the current

quarter:

Requirements Analysis and Information Gathering: the requirements from all the

departments to be included in the MIS were gathered in order to build a thorough

understanding and thereby all relevant data flows of the project components.

Review and finalization for the system entities: Review and finalization of system

entities, data items and relationships were carried out after detailed consultation with

the programme components and M&E unit.

Development of database design: The initial (Phase-I) database design has been

finalized. Development and design of draft screen layouts was finalized in alignment

with the requirements gathered from the departments.

Security & Registration Module: Development of Security & Registration Module of MIS application is completed, covering Users creation and assigning layouts & rights to Users of the application.

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3) PLACEMENT, PARTNERSHIPS AND INSTITUTIONAL CAPACITY BUILDING (PP&ICB)

3.1. Sign Umbrella Memorandum of understanding/co-operation with potential training

providers & departments: In this quarter, a number of meetings were conducted for potential

collaborations that are expected to benefit the Project’s implementation, including meetings

with government departments, Districts Chamber of Commerce (s), Women Chamber of

Commerce, Colony Textile Mills Multan, South Punjab Embroideries Industries, Blue Pottery

Institute Multan, Industrial Area Association, Small Industries Corporation, Auto Rickshaw

Manufacturer and APTMA. Subsequently, the MoUs with TEVTA, BCCI and PVTC were signed

during March 2017.

3.2. Mapping & data collection of prospective training institutes and Detailed Gap Analysis of

Selected Training Institutes: These two activities have been clubbed through development of a

structured questionnaire, covering both mapping and gap analysis aspects. Earlier, it was

planned to cover the target of 140 institutes in two stages. However, after following a rigorous

in-house consultation, it was determined the questionnaire be sent to all 140 institutes at one

time, and this was completed in March 2017. Responses are being received; however, a follow-

up is in progress to complete the activity, along with the finalization and development of

individual CB plans for TIs, in April 2017.

3.3. Placement Seminar held at Bahawalpur: A large seminar on ‘Establishing partnerships with

Businesses & Industry’ was organized at the Bahawalpur Chamber of Commerce & Industry

(BCCI) in Bahawalpur with significant presence form the business community, government, and

other stakeholders on 25th March, 2017. The seminar marked the official inauguration of the

project in Bahawalpur and Lodhran. Figure 8 shows a few cuttings of the event’s coverage in

local newspapers:

Figure 8: Newspaper Clippings of Local Press Coverage

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Following were the key take-aways from the seminar:

Local Requirements & needs for the Industry: The PYWD Project should tailor its program according to local requirements.

Detailed Analysis: A detailed analysis of local industry requirements should be made before implementing the project. Cultural Activities and Handicrafts: Participants unanimously agreed on promotion of cultural activities, traditional crafts, and local heritage as part of PYWD Project implementation. They shared experiences of other donors/projects having trained local population in new skills and neglecting cultural trades and crafts which damaged the local heritage.

Increased Incentives: Participants shared that stipends for youth for on-the-job training in the project be brought up to the level of minimum wage. An amount lower than that would not be enough to incentivize the youth to participate in the PYWD Project. Placement Driven: The participants held the view that the main purpose and focus of the PYWD Project should be on placements. “There have been many training programs, but none have successfully placed the youth,” stated most of the participants.

Encourage On-the-Job Training: There was agreement among the participants that in conjunction with institutional training, on-the-job training approach should be adopted.

New Trades/Sectors Identified: The new trades and sectors identified in the seminar were: - Food and Beverage / Hospitality Training with placement offered by President BCCI - Marketing/Sales training with placement offered - Pesticide training with placement offered - Participants also mentioned the biggest industrial setup in the area was of cotton mills and flour mills

Gender Sensitivity: The issue of gender sensitive training was raised, for which appropriate mechanisms will be developed such as collaborating with the Women’s Chamber and providing training close to the homes of female youth.

3.4. Formation of a Steering Committee: During the seminar at Bahawalpur, PYWD project team proposed the establishment of a Steering Committee of business/industry, training institutions, district government and the PYWD project team having the following key responsibilities:

Periodical review of PYWD project progress;

Account for the demand of business and industries on the demand-driven trades;

Suggestions for improvements in the TEVT sector. The BCCI president with the consent of the executive committee announced the establishment of the Steering Committee. The realization of this committee is a major success for the PYWD project.

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3.5. Placement, Partnerships & ICB Strategy: The Placement, Partnership & Institutional Capacity

Building Strategy was drafted during March 2017. The purpose of the Strategy is to promote

capacity building of Training Institutes in the identified districts by upgrading training equipment/

machinery, developing up to date curricula, enhancing the infrastructure, and promoting

instructional capacity building of trainers. The Strategy also discusses the placement and/or

independent business setup of the selected youth after the completion of skill-based training in

a number of highly demanded trades/occupations.

Access to Micro-Finance Strategy: The draft version of Micro-Finance Loan Strategy (a part of

the overall Placement & Partnerships Strategy) has also been developed. The Strategy will be

based on tapping youth who have the drive and skills to start their own businesses. A 1-month

training program in entrepreneurial skills will be followed by co-funded business loans (50/50

split) to youth fulfilling the established criteria. The PYWD Project will adopt Akhuwat’s and/or

other partner MFIs’ lending methodology using the concept of matching funds. The average

loan size will be around $350, with a maximum amount of $500. The final draft of the Strategy

will be shared with USAID in April 2017.

In addition to the above mentioned work plan activities, the PP&ICB departments held a

number of meetings with potential partners. The key companies/organizations include TUSDEC,

Fatima Embroidery/Marwat Textiles, PPAF, Akhuwat, AGAHE, Colony Textile Mills Multan,

PSDF, Bahawalpur and Multan Chambers of Commerce.

4) Multiple Program Activities Initiated:

With the establishment of PYWD Project offices in Lahore and Multan, LB is ready to start its full-scale program activities in Multan, Lodhran, Muzaffergarh and Bahawalpur. In addition to the planned activities of each components, the PYWD project also initiated various program activities for the future interventions. A snapshot of these activities are as follow:

i. In order to enroll over 1,000 youth with Punjab Vocation Training Councils (PVTCs) in June

2017, selection of training institutes and trades is being discussed.

ii. PYWD Project will enroll approximate 100 women with Social Welfare Department

(Sanatzar). The final copy of the MOU is with P&D Department for review and as soon as it is

cleared, the program interventions will start with Sanatzar.

iii. PYWD is currently discussing with PSDF a 12-month training and entrepreneurship program

(Stitching for Marketing) for 500 women in the Multan District. Under this collaboration, the

Project will select its beneficiaries through a community engagement process and equip the

mobile training centers established by PSDF in suburbs and rural areas. The PSDF will provide

Page | 22


six months of technical and entrepreneurship training to the selected women and

subsequently six month to further link them to the market. At the end of the program, the

stitching machines will be granted to the graduated women to continue with their

businesses.

iv. There are several other initiatives that are being discussed with potential partners including

IDH Sustainable Trade on a Health and Safety Program for the textile sector and Rotary Club

on Youth Leadership Award Seminars in Multan and Bahawalpur.

v. The PYWD Project, with the assistance of Multan and Bahawalpur Chambers of Commerce,

TEVTA, PVTC, and Rotary Club, is negotiating with local businesses and industry for the

placement of PYWD Project’s trained youth. We anticipate that we will be able to provide

employment to over 2,000 youth by December 2017.

IV. Cross-Cutting Portfolio

1) GENDER MAINSTREAMING

The first draft of PYWD Project’s Gender Equity and Social Inclusion (GESI) strategy is in the

process of being finalized. The strategy is developed to:

Provide guidelines for the PYWD Project staff to implement the program in a gender

sensitive manner.

Present gender as a cross-cutting theme in the project’s implementation; a training on

Gender related aspects covering ADS 205 will be conducted in April 2017 for the PYWD

Project staff.

Identify the PYWD Project’s plans to incorporate gender mainstreaming at each stage of

its planning & implementation: recruitment of the teams; preparation of project work

plans; involvement of community groups & forums; identification of training institutes;

selection of potential trades; identification of industry & employers; and the training

and placement of both female and male youth, and other disadvantaged groups.

Identify risk, threats and constraints for women, minorities and People with Disabilities

(PwD) and set forth risk mitigation approaches to ensure strategy execution.

The GESI strategy is intended to be a dynamic document; it will be routinely monitored and

reviewed based on field experiences and new findings which may emerge during project

implementation. The PYWD Project has adopted two indicators related to gender form the

USAID Gender Framework (Gender -F Indicators) and included such in the Project results

framework.

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2) COMMUNICATION & OUTREACH DEPARTMENT 2.1. Project Launching Ceremony & district level inauguration events: A project launch ceremony

was planned to be conducted in the quarter. Due to the security concerns, the ceremony was not

possible in Lahore. Instead, the launch at the districts levels were planned initially for the two

districts i.e., Bahawalpur and Multan. These launch events have been strategically aligned with

program components i.e. for Bahawalpur and Multan (covering Lodhran and Muzaffargarh,

respectively) the opportunity is being utilized by conducting placements focused events in

partnership with the respective Chambers of Commerce. It ensures optimum utilization of

planned inauguration activities.

2.2. Communications & Outreach Strategy: PYWD Project’s Communications and Outreach

Strategy was drafted and shared with USAID during this reporting period for review. The

Communications & Outreach Strategy outlines the approaches and tools that the project will use

to engage, inform, and promote the positive response and behavioral change in the partner

training institutions, local communities and other key stakeholders in order to achieve the

desired impact. The primary objective of the Strategy is to support and thereby enable the three

components and PYWD Project to achieve its objectives.

3) MONITORING & EVALUATION DEPARTMENT 3.1. Baseline Study: The baseline of the PYWD project is planned to be carried out at project start-up phase. The detailed Terms of References (TORs) were prepared during March 2017 for the selection of consulting firm. The same have been shared with USAID for inputs. 3.2. Annual Work Plan: The revised Annual Work Plan was finalized in light of comments received from USAID on the first version. The Work Plan having quarterly targets was approved during February 2017. Activity-wise quarterly progress is given in Annex-A. 3.3. M&E Plan: A comprehensive M&E Plan was prepared and submitted to the USAID. The M&E Plan covers the Project’s results framework and outlines how monitoring and evaluation of program activities and results will be carried out over the life of the project. In addition, it provides information on each indictor at the IR and Sub- IR levels. The final draft of M&E Plan was shared with USAID during March 2017. Indicator-wise quarterly progress is attached in Annex-B. 3.4. Participation in M&E Community of Practice Session arranged by MSI and USAID: The M&E team; M&E Manager, M&E Specialist attended a quarterly M&E meeting organized by MSI and USAID on February 15, 2017. PYWD Project’s Theory of Change and Results alignment with USAID’s STABILIZATION framework was highly appreciated during the group work session.

Page | 24


V. Operational Activities

1) HUMAN RESOURCE AND ADMINISTRATION DEPARTMENT

Considering the uncertainty of obtaining the NOC from the Home Department, Louis Berger

initially just advertised Lahore-based positions and thoroughly vetted the short-listed

candidates. Immediately after obtaining the NOC, Louis Berger expedited the regional hiring

process and also hired Multan-based positions. Figure 9 shows the status of staff recruitment as

of March 2017:

Status Number of Persons Hired/ Joined the project 19 (including 2 support staff and 2 drivers) Job offer sent 1 (after completion of vetting process) Positions on hold 3

Figure 9: Status of Staff Recruitment

Keeping in view the volatile security situation and the requirement to ensure the safety of all

staff members and office premises, a security company has been hired after a rigorous process.

The security company has accordingly deployed relevant staff at the Project’s office.

2) FINANCE DEPARTMENT

The detailed financial report reflecting the expenditure versus the budget in USD as of March

2017 is show in Figure 10 below:

Budget Heads

Budget vs. Expenditure in USD

Approved Budget

Expenditures Till 31 March 2017 Remaining Budget

Direct Labor $ 10,685,030.00 $ 221,740.35

$ 10,463,289.65

Indirect Cost $ 1,118,730.00 $ 292,823.80

$ 825,906.20

Other Direct Cost $ 1,494,305.00 $ 158,675.70

$ 1,335,629.30

Fee $ 649,729.00 $ 17,912.38

$ 631,816.62

GRAND TOTAL $ 13,947,794.00 $ 691,152.24 $ 13,256,641.76

Figure 10: Budget vs Expenditure Overview

Page | 25


Figure 11 reflects an overview of the expenditures (in USD) against the PYWD Project from 18

May, 2016 to 31 March, 2017. An expenditure of US $691,152 was made against the ongoing

activities.

Figure 8: Expenditures from 18 May 2016-31 May 2017

VI. Problems Encountered and Bottlenecks

1. As per the original plan, the PYWD Project’s subcontractors for the Community

Engagement Component, who have a greater penetration in the community and have

indigenous experience of community engagement and mobilization, were to perform

community mobilization. Due to non-issuance of NOCs to the sub-contractors, the

overall implementation approach of the community engagement process may be

changed. Although the financial and overall programmatic impact is largely insignificant

of these three subcontractors, other program activities are dependent on program

interventions of these community mobilization subcontractors.

2. Cultural barriers, lack of education and awareness affects the community engagement

process for identification of youth.

32%

42%

23%

3%

Direct Labor

Indirect Cost

Other Direct Cost

Fee

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VII. Proposed Solutions to Problems

1. The majority of the implementation and targets of the Project starts with the

community roll out, so rigorous efforts are required to complete these initial activities

so as not to affect the rest of the intended results. If the subcontractors continue to

delay in receiving a NOC, LB may request USAID to approve direct implementation of

planned community engagement activities in the field with its own staff in order to

accomplish the deliverables as planned.

2. Project is relying upon active involvement of local COs & NGOs in community

engagement process; meetings with parents of youth and at household level for females

are being held to create awareness and share intended benefits of the project.

VIII. Environmental Status Report

There is nothing to report during this reporting period.

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Annex-A: Progress Against the Workplan

Activities

Yearly Target Oct 16 – Sep

17

Progress during the Quarter

(Jan-Mar, 2017)

Cumulative Progress as of Mar 31, 2016

Remarks

Component 1: Community Engagement

Develop community engagement strategy 1 - - The final draft of the strategy has been developed.

Conduct baseline assessment 1 - - The SoW for the baseline is finalized.

Identifying and establishing contact with existing 100 COs in four districts

100 31 31 The identification of the COs was initiated in the last month of March by LB Multan office.

Conduct 100 consultative meetings with 100 COs in four districts

100 21 21 -

Identification and selection of approximately 4,000 (2600 male & 1400 female) vulnerable and marginalized youth in focus four districts

4,000 28 28

Conduct awareness sessions for approximately 4,000 (2600 male & 1400 female) selected youth in focus four districts

4,000 130 130 150 youth has been identified in the districts and sessions held with 140 youth.

Formation and functioning of 100 reflect circles in four districts

100 - - Not yet initiated

Holding 4 district level Community Engagement Events and related activities


Mobilize support to leverage PYWD project and linkages development for Community service activities

- - Not yet initiated

Identification of 40 Schools and orientation meetings with school management in four districts


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Activities


17


(Jan-Mar, 2017)


Remarks

Meetings with Management of 4 to 5 training institutes and arranging exposure visits


Establishing Coordination Mechanism between target 40 Schools and Training Institutes


Dissemination of Behavior Change Communication Material


Conducting 4 Media Programs/Events in focus four districts


Launching social media campaign for PYWD Project - - Not yet initiated

SMS and IVR Messaging/IVR send to 8,000 persons in focus four districts

8,000 - - Not yet initiated

Component 2: Institutional Capacity Building

Sign Umbrella Memorandum of co-operation with potential training provider organizations

3 3 3 The MoU with TEVTA, PVTC and BCCI signed successfully.

Mapping & data collection of prospective training institutes

140 - - Questionnaire developed and shared with 140 TIs

Comparative analysis and short listing of training institutes for signing MoUs

140 - - Questionnaire developed and shared with 140 TIs

Detailed Gap Analysis of Selected 22 Training Institutes 22 - - Not yet initiated

Preparation of Capacity Building plans for 22 selected institutes


Sharing Study/report of skill gap analysis - - Not yet initiated

Updating/modification of up to two curricula 2 - - Not yet initiated

Provision of machinery and equipment 6 - - Not yet initiated

Develop a cadre of master trainers 66 - - Not yet initiated

Establishment/selection and capacity building of Career Counseling Centers


Development of web portal 1 - - Not yet initiated

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Activities


17


(Jan-Mar, 2017)


Remarks

Development of Comprehensive MIS 1 - - Requirement analysis & database design finalized

Development and uploading of video production of two training courses


Development of Mobile application 1 - - Not yet initiated

Develop linkages of 4 PTIs with relevant employers 1 - - Not yet initiated

Component 3: Access to Workforce Education and Training

Conduct validation of skills gap analysis 1 - - The TORs are prepared and the validation study’s approach being discussed with the TEVTA.

Selection of youth for skills development training 1 - - Not yet initiated

Roll out of skills training and placement program 1 - - Not yet initiated

Provision of career counseling services and linking with potential employers


Designing and launching marketing campaign 1 - - Not yet initiated

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Annex-B: Progress Against Performance Indicators

Indicator Statement LOP Target Baseline Value /

Year

Year 1 (Oct 16 – Sep

17) Targets

Progress During

Quarter

Cumulative Progress as of

Mar 31, 17

IR 1: Youth Economic Opportunities increased

Sub-IR 1.1: Selected Training Institution’s capacity enhanced

1.1.a: # of govt. officials and staff receiving training with USG

assistance

TBD 0 66 - -

1.1.b: # of training curricula for partner TIs updated TBD 0 2 - -

1.1.c: # of institutes upgraded through USG assistance in terms of

provision of machinery and equipment

22 0 6 - -

1.1.d: # of training institutions for which Capacity Building Plans

successfully implemented

22 0 6 - -

1.1.e. # of Career Counseling Service Centers established 6 0 6 - -

Sub-IR 1.2: Selected youth enrolled with training institutes and placed for entrepreneurship/apprenticeship program

1.2.a: # of partnership agreements (MoUs) signed by PYWD with

Training Providers & other stakeholders

TBD 0 6 3 3

1.2.b: # of youth enrolled for skills development training 9,000 0 2,550 - -

1.2.c: # of youth completing vocational training courses with USG

assistance

9,000 0 950 - -

1.2.d: # of youth completing apprenticeship program 8,000 0 300 - -

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Sub-IR 1.3: Placement of already trained youth supported through career counseling services

1.3.a: # of youth provided career counseling & placement services

with USG assistance

1,000 0 450 - -

1.3.b: # of seminars conducted TBD TBD - -

1.3.c: # of trained youth linked with various businesses through

PYWD placement support

1,000 0 450 - -

1.3.d: % of female participants in USG-assisted programs designed

to increase access to productive economic resources (assets,

credit, income or employment)

35% 0 35% - -

Sub-IR 1.4: Self-Employment Enterprises Supported

1.4.a: # of toolkits distributed to youth through USG assistance for

support in implementation of learnt skills in respective trades

3,700 0 0 - -

1.4.b: # of youth successfully acquiring micro-finance loans 1,000 0 300 - -

IR 2: Socially Constructive attitudes & beliefs among youth and their communities enhanced

Sub-IR 2.1: Local Community in focus areas Engaged

2.1.a: # of COs engaged through community-level meetings TBD 0 100 21 21

2.1.b: # of HHs mobilized for sensitization of project interventions TBD 0 2,000 - -

2.1.c: # of youth engaged in recreational, cultural and other benign

activities through USG-assistance

TBD 0 TBD - -

2.1.d: # of community service hours contributed by youth TBD 0 TBD - -

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Sub-IR 2.2: Positive Social attitude messages and Training Opportunities Communicated

2.2.a: # of communication and outreach interventions conducted TBD 0 61

2.2.b: # of communication products developed with USG

assistance

TBD 0 TBD - -

2.2.c: # of community members (individuals) reached through

project’s communication and outreach campaign

54,000 0 TBD - -

Sub-IR 2.3: Potential youth identified in focus districts

2.3.a: # of focus youth identified from local community 13,300 0 4,000 - -

2.3.b: # of youth selected for training in relevant trades after

applying the assessment criteria

10,000 0 3,000 - -

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Annex-C: List of COs Identified

MUZAFFARGARH

S# Name of CO Profile MoU Tehsil District

01 SYCOP Collected Signed Muzaffargarh Muzaffargarh

02 RAPID Organization Collected Signed Muzaffargarh Muzaffargarh

03 National Organization for

Sustainable Development (NOSD)

Collected Signed Muzaffargarh Muzaffargarh

04 Nazar Hussain Welfare

Organization

Collected Signed Muzaffargarh Muzaffargarh

05 SAHARA Foundation Collected Signed Muzaffargarh Muzaffargarh

06 Al-Tahir Welfare Organization Collected Signed Jatoi/Ali Pur Muzaffargarh

07 Pak Social Welfare Organization Collected Signed Ali Pur/Jatoi Muzaffargarh

08 Sukh Development Organization Collected Signed Muzaffargarh Muzaffargarh

09 SPARC Collected Signed Jatoi Muzaffargarh

MULTAN


01 Organization for Women and

Disable Care (OWDC)

Collected Signed Multan Multan

02 Action Against Poverty (AAP) Collected Signed Multan Multan

03 Saiban Kisan Society Collected Signed Multan Multan

04 Aman Welfare Foundation Collected Signed Multan Multan

05 Pakistan Human Development

Foundation


06 Society for Special Persons (SSP) Collected Signed Multan Multan

07 Shelter & Peace Development

Organization


BAHAWALPUR:


01 Equality for All Development

Organization

Collected Signed Bahawalpur Bahawalpur

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02 Marryam Rural Development

Organization

Collected Signed Yazman Bahawalpur

03 National Organization for

Sustainable Development


04 Al-Sadiq Desert Welfare

Organization


05 Help Development Organization Collected Signed Bahawalpur Bahawalpur

06 Shejar Development Organization Collected Signed Bahawalpur Bahawalpur

07 Al-Noor Women Welfare

Organization

Collected Signed Yazman Bahawalpur

LODHRAN


01 Al-Raheem Development

Organization

Collected Signed Lodhran Lodhran

02 Awaz UC Forum Lodhran Dahi Collected Signed Lodhran Lodhran

03 Awaz UC Forum Sumra Collected Signed Lodhran Lodhran

04 Awaz UC Forum Kundi Collected Signed Lodhran Lodhran

05 Awaz UC Forum Dhanot Collected Signed Lodhran Lodhran

06 Awaz UC Forum Gangay Wala Collected Signed Lodhran Lodhran

07 Plan Welfare Organization Collected Signed Lodhran Lodhran

08 Society for Grass Root Development

(SGRD)

Collected Signed Dunyapur Lodhran

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Annex-D: Summary Table of Visits Conducted during 14-16 March

SR. # INSTITUTE NAME

PARENT ORGANIZATION DATE LOCATION

1 Government Technical Training Institute (GTTI) TEVTA 14-Mar-17 Bahawalpur

2 Meeting with District Manager [Bahawalpur & Lodhran] TEVTA 14-Mar-17 Bahawalpur

3 GGTI-W (Women) TEVTA 14-Mar-17 Lodhran

4 Readymade Garments Training Center for Women TEVTA 15-Mar-17 Bahawalpur

5 GTTI TEVTA 15-Mar-17 Lodhran

6 Pak-German Institute of Co-operative Agriculture TEVTA 15-Mar-17 Multan

7 Institute of Blue Pottery Development TEVTA 15-Mar-17 Multan

8 Meeting with Zonal Manager – South Punjab Zone TEVTA 16-Mar-17 Multan

9 Government Vocational Training Institute for Women TEVTA 16-Mar-17 Muzaffargarh

10 Sanatzar (District Industrial Homes) for Women

Social Welfare Department 14-Mar-17 Lodhran


Social Welfare Department 14-Mar-17 Bahawalpur


Social Welfare Department 16-Mar-17 Muzaffargarh

13

Meeting with Deputy Director Social Welfare Department & Principal Sanatzar

Social Welfare Department 16-Mar-17 Muzaffargarh

14 Vocational Training Institute (VTI) PVTC 14-Mar-17 Lodhran

15 VTI PVTC 16-Mar-17 Multan

16 Ustaad Aalam Institute of Blue Pottery Private 16-Mar-17 Multan

17 Meeting with Chamber of Commerce & Industry MCCI 16-Mar-17 Multan

18 Meeting with Additional Director (PYWD’s district-level focal person)

Local Government Department 15-Mar-17 Bahawalpur

19 Meeting with Deputy Commissioner Lodhran

District Administration 15-Mar-17 Lodhran

20 Meeting with Chamber of Commerce & Industry BCCI 15-Mar-17 Bahawalpur

Page | 36


Annex-E: Summary Table of Meetings conducted during the quarter

Human Development and Training

Date Meeting

with Description

February 2017 TEVTA In meeting, discussed with GM TEVTA about the

training plan and queries related to MoU

February 2017 COR

Meeting with COR on Progress Review of training

component and MoU – TEVTA submitted to COR for

review

February 2017 TEVTA

Meeting with GM Project Bureau, Manager Planning,

GM Academy, DGM Operations and Manager

Operations for selection of Training Institutes needed

the Capacity Building and retooling/equipped in focus

districts

February 2017

Meeting with

Aurat

Foundation

Meeting with Project Manager to discuss the PYWD

project objectives considering gender equity. PM

shared the few contacts of female Cos which are

active on the platform of Aurat Foundation in targeted

districts and can be helpful in implementation

approach (35% female) provided in work plan of

project

February 2017 Meeting with

PVTC

Visited PVTC Office and meeting with MD and

Manager Research PVTC to review the MoU and

submitted to COP for his inputs and approval.

February 2017 Meeting with

SWD

Director Program – Social Welfare Department visited

Louis Berger Office and discussed with MoU briefly

March 2017 TEVTA

Follow up Meeting with GM TEVTA for signing of MoU

and shared the list of training institutes working under

TEVTA in Southern Punjab by Zonal Manager of TEVTA

March 2017 Cooperative

Agreement

Meeting with Placement, Contract Administration &

M&E department for the review of draft MoU – MCCI

Multan

Page | 37


Placements and Partnerships

Meeting with Month Description

Technology up

gradation & Skills

Development

Company (TUSDEC)

January 2017

LB Team requested TUSDEC to submit detailed

proposal for potential collaboration and LB will

get back to them after reviewing their proposal

Fatima

Embroideries/Marwat

Textiles

January 2017

The meeting was held to finalize the mechanism

for placement of youth at Fatima Embroideries.

GM Fatima Embroideries looks after operational

matters therefore it was important to discuss

and finalize placement plan with him

FINCON January 2017

Meeting was held regarding training and

placement. Roles/responsibilities,

Implementation approach/plan and timeline of

activities were also discussed and finalized with

FINCON.

Benazir Income

Support Program

(BISP)

January 2017 Terms and Conditions for potential Collaboration

with BISP were discussed;

IRM January 2017 Meeting with IRM regarding training and

placement

PPAF and JOBS Trust January 2017

Regarding potential partnership under PYWD

Project

AKHUWAT February 2017

Meeting was held with management of

“Akhuwat” for potential collaboration to

disburse interest free loans to PYWD project

beneficiaries. Akhuwat expressed their

willingness to work with Louis Berger; modalities

will be finalized in last week of February.

AGAHE February 2017

Meeting was held with CEO “AGAHE” and his

team for developing partnership and creating

entrepreneurship opportunities for the women

of focus districts. AGAHE will share concept note

with Louis Berger by 25th February’17.

President and

Executive members of February 2017

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“Women chamber of

commerce Multan”

Mr. Najeeb Ullah Khan

- General Manager

Admin & Supply Chain

Management Colony

Textile Mills

February 2017

Mr. Najeeb Khan GM Colony Textile Mills Mulan

visited Louis Berger head office on our request to

finalize the terms and conditions of proposed

MOU to be signed between Louis Berger and

Colony Textile Mills. Details of proposed

agreement were discussed with him along with

PYWD Team. GM to share MOU draft with Louis

Berger and PYWD team will share updated

document with him after incorporating their

inputs.

Ms. Seerat Zahra –

Owner of A F

Garments

February 2017 Unavailable

Mr. Shamshad Jafery -

Former President

Multan Chamber of

Commerce &

Chairman Universal

Electrical

works/Multan

Engineering Pvt


General Manager

Ramada Multan


Secretary Bahawalpur

Chamber of

Commerce


General Secretary

Women Chamber of

Commerce


Page | 39


Women Chamber of

Commerce

Bahawalpur


Assistant Director

Community

Development( Focal

Person PYWD Project)


Mr. Ahmed Sajjad

(Chief Executive

Officer) February 2017

Mr. Ahmed Sajjad (Chief Executive Officer) DRDF

also visited Louis Berger on our request to

discuss potential collaboration to support

Artificial Insemination Technician (AITs) and

women livestock workers in focus districts.

Different options were discussed and suitable

option will be finalized in coming days.

March 1-15

Coordination with Mr. Najeeb Ullah Khan (GM

Colony Textile Mills, Multan) regarding

developing partnership under PYWD Project.

GM shared curriculum and copy of previous

contract signed between PSDF and Colony

Textile Mills for our review

March 1-15

Sunny miracles shared their concept note for

partnership, document was reviewed and

feedback was given to Ms. Elli Tagakaki to

rationalize the concept note and mention the

mechanism for the sustainability of the

interventions proposed by sunny miracles

March 1-15

Final draft of Strategy for Placement, Partnership

and ICB was shared with PYWD Team for their

review and inputs

March 1-15

Draft of Microfinance Services Contract to be

signed between Louis Berger/PYWD Project and

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Akhuwat was developed and shared with

Akhuwat for their review and inputs.

March 1-15

Cooperation Memorandum to be signed with

Multan & Bahawalpur Chambers of Commerce

was developed and shared with relevant

chambers for their review and feedback

March 1-15

Coordination with Bahawalpur Chamber of

Commerce and relevant stakeholders for

successful implementation of Inauguration

Ceremony going to be held on 25th March’17

March 1-15

Arrangements were made in coordination with

PYWD Team for upcoming event such as

catering, printing of relevant material, etc.

Quarterly Progress Report - USAID

Documents

Transcript of Quarterly Progress Report - USAID