Proposal Submission Questionnaire - ESFRI

FORINTERNALUSEONLYFORINTERNALUSEONLYFORINTERNALUSEONLY

Proposal Submission Questionnaire

25th September 2019

FORESFRIINTERNALUSEONLY FORESFRIINTERNALUSEONLY FORINTERNALUSEONLY FORINTERNALUSEONLY


QUESTIONNAIRE FOR SUBMISSION OF PROPOSALS FOR ROADMAP 2021Thisquestionnaireconsistsofthreeparts:

− PARTA:GENERALINFORMATIONisusedfortheeligibilitycheckbytheEBand–ifselected–forthepublicdescriptionoftheProjectintheRoadmap2021.

− PART B: SCIENTIFIC CASE is used by the Strategy Working Group (SWGs) to evaluate theSCIENTIFICCASEoftheproposal.

− PART C: IMPLEMENTATION CASE is used by the Implementation Group (IG) to assess theIMPLEMENTATIONCASEoftheproposal.

Some questions require to tick a bullet, to fill a text section with a strictly limited number ofcharactersortouploadsupportingdocumentsinPDF.

Ifyoubelieveaquestiondoesnotapply toyourproposal,youmayenter ‘notapplicable’,butyoushouldexplainwhythequestionisnotrelevantinyourcase.

Only the electronic version of thisQuestionnaire through the ESFRIMoS+may be used to submitNewProposalsfortheRoadmap2021.

DeadlineforSubmissionofProposalQuestionnaireis5thMay2020at18:00CET.

RESOURCE

− ROADMAP2018athttp://roadmap2018.esfri.eu

− ROADMAP2021Guideathttps://www.esfri.eu/esfri-roadmap-2021

SUPPORT

− Generalquestions:nationalESFRIDelegations–contactdetailsavailableathttps://www.esfri.eu/people?qt-people=1#qt-people

− HelpdeskfortheSubmissionprocess:[email protected]



TABLEOFCONTENTSPARTA:GENERALINFORMATION.................................................................................................1SECTION1:GENERALDATA*...................................................................................................................1

|NAME.................................................................................................................................................1|TYPE...................................................................................................................................................1|CLASS.................................................................................................................................................1|TIMELINE...........................................................................................................................................1|ESTIMATEDCOSTS.............................................................................................................................2|HEADQUARTERS................................................................................................................................2|WEBSITE............................................................................................................................................2|LOGO.................................................................................................................................................2|IMAGE................................................................................................................................................2|DESCRIPTION.....................................................................................................................................3|BACKGROUND...................................................................................................................................3|STEPSTOIMPLEMENTATION.............................................................................................................3|SCIENTIFICDOMAIN..........................................................................................................................3|OTHERRELEVANTDOMAIN...............................................................................................................3

SECTION2:POLITICALSUPPORT*...........................................................................................................4|LEGALSTATUS...................................................................................................................................4|POLITICALSUPPORT–LEADCOUNTRY/ENTITY.................................................................................4|POLITICALSUPPORT–PROSPECTIVEMEMBERCOUNTRY/ENTITY....................................................4|POLITICALSUPPORT–INCLUSIONINNATIONALROADMAPS...........................................................5

SECTION3:FINANCIALCOMMITMENT*.................................................................................................6|FINANCIALCOMMITMENT–LEADCOUNTRY/ENTITY.......................................................................6|FINANCIALCOMMITMENT–PROSPECTIVEMEMBERCOUNTRIES/ENTITIES....................................6|FINANCIALCOMMITMENT–COVERAGEOFREALANDESTIMATEDCOSTS......................................7

SECTION4:RESEARCHINFRASTRUCTURECONSORTIUM*.....................................................................8|COORDINATOR..................................................................................................................................8|PARTICIPANTS....................................................................................................................................8

PARTB:SCIENTIFICCASE...............................................................................................................9SECTION1:SCIENTIFICEXCELLENCE*......................................................................................................9SECTION2:PAN-EUROPEANRELEVANCE*..............................................................................................9SECTION3:SOCIO-ECONOMICIMPACT*..............................................................................................10SECTION4:USERSTRATEGY&ACCESSPOLICY*...................................................................................11SECTION5:e-NEEDS*............................................................................................................................11

PARTC:IMPLEMENTATIONCASE................................................................................................13SECTION6:STAKEHOLDERCOMMITMENT*.........................................................................................13SECTION7&8:PREPARATORYWORK&PLANNING*...........................................................................13

|SECTION7:PREPARATORYWORK...................................................................................................13|SECTION8:PLANNING.....................................................................................................................14

SECTION9&10:GOVERNANCE,MANAGEMENT&HUMANRESOURCESPOLICY*..............................14|SECTION9:GOVERNANCE&MANAGEMENT..................................................................................14|SECTION10:HUMANRESOURCESPOLICY.......................................................................................15

SECTION11:FINANCES*........................................................................................................................15SECTION12:RISKS*...............................................................................................................................15



1

PARTA:GENERALINFORMATIONFieldsmarkedwith*aremandatory

SECTION1:GENERALDATA*

|NAME

ProvidethenameoftheRΙ

-FULLNAME(maximum200characterswithspacing)

-ACRONYM(maximum20characterswithspacing)

|TYPE

IdentifythetypeofyourRI

-SINGLE-SITED

-DISTRIBUTED

RITYPE<DROPDOWNLISTFORRITYPE:SINGLE-SITED,DISTRIBUTED>

|CLASS

IndicatetheclassofyourRΙ

-NEWRESEARCHINFRASTRUCTURE

-MAJORUPGRADEOFEXISTINGRI

-GLOBALRESEARCHINFRASTRUCTURE

RICLASS<DROPDOWNLISTFORRICLASS:NEWRESEARCHINFRASTRUCTURE,MAJORUPGRADEOFEXISTINGRI,GLOBALRESEARCHINFRASTRUCTURE>

|TIMELINE

IndicatethetimelineofthelifecycleofyourRI

PHASE FROMYEAR TOYEAR COMMENT

DESIGN*

PREPARATION*

IMPLEMENTATION(CONSTRUCTION)*

OPERATION*



2

TERMINATION*

|ESTIMATEDCOSTS

SummarisetherealorestimatedcostsforyourRI

COST EURO(€) EURO(€) COMMENT

TOTALINVESTMENT*

DESIGN*

PREPARATION*

IMPLEMENTATION*

TERMINATION*

AVERAGEANNUALOPERATION*

|HEADQUARTERS

IndicatehostinginstitutionoftheHeadquarters

-INSTITUTIONNAME(maximum200characterswithspacing)

-INSTITUTIONADDRESS

|WEBSITE

Ifavailable,providetheInternetaddress

-URL:(maximum200characterswithspacing)

|LOGO

UploadthelogoofyourRI

-UPLOAD(uploadwithlimit1MB)

|IMAGE

UploadanimagewhichrepresentsyourRI




3

|DESCRIPTION

Summarise thegeneral characteristics andaimof yourRI, including the impacton thequality andquantityofEuropeanresearchinthemainfieldofactionandtheinterdisciplinaryaspects

-TEXT(maximum1000characterswithspacing)

|BACKGROUND

Summarise the science background of your RI, the reference scientific community (-ies) and thecurrentlandscape


|STEPSTOIMPLEMENTATION

Summarise the actions that led to the presentation to ESFRI, your plans for preparation andimplementation in terms of schedules and milestones, including Preparatory Phase or other pre-implementationactions,acquisitionoflegalstatus


|SCIENTIFICDOMAIN

IndicatewhichStrategyWorkingGroupyoubelievetobethemostsuitabletoevaluatethescientificcaseofyourRI

-DIGIT

-ENE

-ENV

-H&F

-PSE

-SCI

SWGNAME<DROPDOWNLISTFORSWGENTRY:DIGIT,ENERGY,ENVIRONMENT,HEALTH&FOOD,PHYSICALSCIENCES&ENGINEERING,SOCIAL&CULTURALINNOVATION>

|OTHERRELEVANTDOMAIN

In case you believe that the scientific case of your RI should also be evaluated by one or moreadditionalSWG,indicatewhich

SWGNAME<DROPDOWNLISTFORSWGENTRY:DIGIT,ENERGY,ENVIRONMENT,HEALTH&FOOD,PHYSICALSCIENCES&ENGINEERING,SOCIAL&CULTURALINNOVATION>



4

SECTION2:POLITICALSUPPORT*

|LEGALSTATUS

IndicatethelegalstatusyourRI

-none

-inpreparation(specifystatus:i.e.Step1,2etc.)

-established(ERIC,AISBL,GmbH,others)

Uploadtherelevantupdatedlegalentitystatutes/agreementofyourRI


|POLITICALSUPPORT–LEADCOUNTRY/ENTITY

IdentifytheMemberState(MS),AssociatedCountry(AC)ortheEIROforumMember,whichleadsthePreparationPhaseofyourRI

-LEADCOUNTRY/ENTITYNAME<DROPDOWNLISTFORMS/ACOREIROFORUM>

IdentifytheNationalMinistryresponsiblefortheRIfromtheLEADMS/AC,orotherentity–suchasEIROforumMember–thathassignedExpressionofSupport(EoS)1orprovidedaCouncilresolution.

-NATIONALMINISTRYRESPONSIBLEFORRI/COUNCILOFTHEENTITY(e.g.EIROforumMEMBER)

UploadtheExpressionofpoliticalSupport(EoS)oftheMemberState(MS)andAssociatedCountry(AC);inthecaseofaEIROforummember,pleaseuploadtheCouncilresolution.

-UPLOADEoS(uploadwithlimit1MB)

LEADCOUNTRY/ENTITY NATIONALMINISTRYRESPONSIBLEFORRI/COUNCILOFTHEENTITY(e.g.EIROforumMEMBER)

EoS/CouncilResolution

DROPDOWNLISTFORMS/ACOREIROFORUMMEMBER

NAME UPLOAD*

(allowformultipleentries)

|POLITICALSUPPORT–PROSPECTIVEMEMBERCOUNTRY/ENTITY

Identify at least two MS and AC – and any additional THIRD COUNTRY – which have submittedExpressionsofpolitical Support (EoS) signedby theNationalMinistries responsible forRI,orother

1TheESFRIDelegationwillvalidatesuchEoS.



5

entity–suchasEIROforumMember–whosemandatedauthoritieshaveexpressedinterestto jointheRIthroughaCouncilresolution.

-PROSPECTIVEMEMBERCOUNTRY/ENTITYNAME<DROPDOWNLISTFORMS/AC,THIRDCOUNTRIES,EIROFORUMOROTHERENTITY>

IdentifytheNationalMinistryresponsiblefortheRIfromthePROSPECTIVEMEMBERMS/ACorotherentity – such as EIROforumMember – that has signed Expression of Support (EoS)2 or provided aCouncilresolution.

-NATIONALMINISTRYRESPONSIBLEFORRI/COUNCILOFTHEENTITY(e.g.EIROforumMEMBER)

UploadtheExpressionofpoliticalSupport(EoS)oftheMemberState(MS)andAssociatedCountry(AC); in the case of any other entity – such as EIROforumMember – please upload the Councilresolution

-UPLOADEoS/CouncilResolution(uploadwithlimit1MB)

PROSPECTIVEMEMBERCOUNTRY/ENTITY

NATIONALMINISTRYRESPONSIBLEFORRI/COUNCILOFTHEENTITY(e.g.EIROforumMEMBER)

EoS/CouncilResolution

DROPDOWNLISTFORMS/AC,THIRDCOUNTRIES,OREIROFORUMOROTHERENTITY

NAME UPLOAD*


|POLITICALSUPPORT–INCLUSIONINNATIONALROADMAPS

Ifapplicable,identifytheMSandACwhichhas(have)includedyourRI–orapreliminaryform–inits(their)nationalRIroadmap(-s)orsimilarpoliticaldocument.

Pleasespecify,percountry,theamountoffundsearmarkedfororalreadyallocatedtoyourRIintheframeworkofthis(their)nationalRIroadmap(-s)orsimilarstrategicdocument(inthiscase,pleasealsoprovidereferenceoftherelevantpoliticaldocument):(maximum1000characterswithspacing).

-COUNTRYNAME<DROPDOWNLISTFORMSORAC><COMMENT>

NATIONALROADMAPCOUNTRY

FUNDSEARMARKEDORALLOCATED

RELEVANTPOLITICALDOCUMENT

DROPDOWNLISTFORMS/AC EURO(€) TEXT


2TheESFRIDelegationwillvalidatesuchEoS.



6

SECTION3:FINANCIALCOMMITMENT*

|FINANCIALCOMMITMENT–LEADCOUNTRY/ENTITY

IdentifytheMS/ACortheEIROforumMember,whichistheLEADCOUNTRY/ENTITY

-LEADCOUNTRY/ENTITYNAME<DROPDOWNLISTFORMS/ACOREIROFORUMOROTHERENTITY>

Identifytheauthorities3fromtheLEADCOUNTRY/ENTITYthathassignedExpressionofCommitment(EoC) or provided a Council resolution to financially contribute to the Preparation andImplementationPhasesofyouRI.

-NAME(maximum200characterswithspacing)

-ADDRESS

-CONTACTPERSON(maximum200characterswithspacing)

-EMAIL(emailfield)

-TELEPHONE(telephonefield)

UploadthecorrespondingEoCorCouncilresolution

-UPLOADEoC(uploadwithlimit1MB)

LEADCOUNTRY/ENTITY

AUTHORITYNAME

ADDRESS CONTACTPERSON

E-MAIL PHONE EoC

DROPDOWNLISTFORMS/ACOREIROFORUM

UPLOAD*


|FINANCIALCOMMITMENT–PROSPECTIVEMEMBERCOUNTRIES/ENTITIES

IdentifytheMS/AC,anyadditionalTHIRDCOUNTRY,orotherentities–suchasEIROforumMember–whicharePROSPECTIVEMEMBERCOUNTRY/ENTITY

-PROSPECTIVEMEMBERCOUNTRY/ENTITYNAME<DROPDOWNLISTFORMS/AC,THIRDCOUNTRY,EIROFORUMOROTHERENTITY>

3AnylegalentityfromaMS,ACandthirdcountrythatcantakebindingdecisionstofinanciallysupporttheRIcansubmitanEoC. Itmayconcerna regionalornationalgovernment (agency),anumbrellaorganisationnegotiatingand redistributingfundingonbehalfofitsmembers,aResearchFundingOrganisation(RFO)oraResearchPerformingOrganisation(RPO).



7

Identify the authorities4 from each PROSPECTIVE MEMBER COUNTRY/ENTITY that have signedExpression of Commitment (EoC) or provided a Council resolution to financially contribute to thePreparationandImplementationPhasesofyouRI.

-NAME(maximum200characterswithspacing)

-ADDRESS

-CONTACTPERSON(maximum200characterswithspacing)

-EMAIL(emailfield)

-TELEPHONE(telephonefield)

UploadthecorrespondingEoCorCouncilresolution

-UPLOADEoC(uploadwithlimit1MB)

PROSPECTIVEMEMBERCOUNTRY/ENTITY

AUTHORITYNAME

ADDRESS CONTACTPERSON

E-MAIL PHONE EoC

DROPDOWNLISTFORMS/AC,THIRDCOUNTRY,EIROFORUMOROTHERENTITY

UPLOAD*


|FINANCIALCOMMITMENT–COVERAGEOFREALANDESTIMATEDCOSTS

Specifytheamountsthathavealreadybeenfinancedorarefullyagreedtobefinancedandspeficytheshareofcostscoveredbythecommitment(-s)fortherealorestimatedcosts:

COST EURO(€) PERCENTAGE(%) COMMENT

TOTALINVESTMENT*

DESIGN*

PREPARATION*

4AnylegalentityfromaMS,ACandthirdcountrythatcantakebindingdecisionstofinanciallysupporttheRIcansubmitanEoC. Itmayconcerna regionalornationalgovernment (agency),anumbrellaorganisationnegotiatingand redistributingfundingonbehalfofitsmembers,aResearchFundingOrganisation(RFO)oraResearchPerformingOrganisation(RPO).



8

IMPLEMENTATION*

TERMINATION*

AVERAGEANNUALOPERATIONCOSTS*

SECTION4:RESEARCHINFRASTRUCTURECONSORTIUM*

|COORDINATOR

IdentifytheCoordinatorforthepreparationofyourRI

COUNTRY/ENTITY INSTITUTIONNAME

INSTITUTIONADDRESS

CONTACTPERSON

E-MAIL TELEPHONE

DROPDOWNLISTFORMS/ACOREIROFORUM


|PARTICIPANTS

Identifythecorepartners–beingresearchinstitutions–thathavesignedtheinter-institutionalandmulti-lateralagreementandthusareformallyinvolvedintheconsortium

COUNTRY/ENTITY INSTITUTIONNAME

INSTITUTIONADDRESS

CONTACTPERSON

E-MAIL TELEPHONE

DROPDOWNLISTFORMS/AC,THIRDCOUNTRY,EIROFORUMOROTHERENTITY


Upload the corresponding inter-institutional and multi-lateral agreement, e.g. a Memorandum ofUnderstanding(MoU)

-UPLOADMoU*(uploadwithlimit10MB)



9

PARTB:SCIENTIFICCASEFieldsmarkedwith*aremandatory

SECTION1:SCIENTIFICEXCELLENCE*

1.1.Identifythescientificfield(-s)and-ifapplicable-theinter-ormultidisciplinaryscopeofyourRI:(maximum500characterswithspacing)

1.2.Outline the scientific visionandmission, its short and long term impacton themain researchfield(-s)anditspotential impactonotherfields- ifany-aswellasoninnovation:(maximum5000characterswithspacing)

1.3.DescribeifandhowyourRIcorrespondstoalongtermscienceprogrammebyawell-establishedsciencecommunityandifandhowyourRIaddressesa(inter-ormultidisciplinary)scientificfrontieropeningnovelpossibilitiesin(several)research(fields):(maximum2000characterswithspacing)

1.4. Outline the cutting edge science and the used technology: (maximum 2000 characters withspacing)

1.5. Identify the scientific leadership that was recruited to lead the preparation of your RI andelaboratehowyouwillrecruitandconsolidatethescientificleadershipandoverallcompetencesfortheimplementationandoperationoftheproposedRI:(maximum500characterswithspacing)

1.6.DescribehowthescientificconceptofyourRIwastestedandfoundfeasibleandsummarisethemain findings concerning the scientific case from the design (and feasibilty) study report and thefeedbackfromtherelevantscientificcommunity(-ies):(maximum5000characterswithspacing)

1.7.Uploadthedesign(andfeasibility)studyfinalreport,ifavailable:(uploadwithlimit1MB;incasethe document is longer than 30 pages, please also provide an executive summary ofmaximum 4pages)

SECTION2:PAN-EUROPEANRELEVANCE*

2.1.Position in theRI landscapeanddescribe ifandhowyourRIaddressesagap in thecurrentRIlandscapeinEurope(andbeyond)andthusrespondstounaddressedneedsofusercommunities,i.e.describethe`uniqueness`oftheRI.Ifnot,describewhichvalueyourRIaddstotheexistingEuropeanresearchcapacityinoneormorefieldsofresearchandinnovation:(maximum2000characterswithspacing)

2.2. Indicatecurrent infrastructuresorservicesthatareoperationalandaccessible fortherelevantsciencecommunities,ifany,andexplainwhytheyarenotadequate:(maximum3000characterswithspacing)

2.3.ExplainwhyyourRI isthemostappropriatesolutiontoaddressthisneedandwhattheaddedvalueisofperformingtheresearchactivitieswithinaRIinsteadofaresearchprogramme:(maximum3000characterswithspacing)



10

2.4.DescribehowyourRIcontributestotheenhancementandrealisationoftheEuropeanResearchArea5:(maximum3000characterswithspacing)

2.5. Describe how your RIwill contribute to aligning national investments in your field (-s) at theEuropeanlevel:(maximum3000characterswithspacing)

2.6. Describe how your RI will effectively (re-) orient resources from the relevant sciencecommunitiesandstimulate `jointprogramming`,e.g. contributingcomplementary instrumentation,activatingpartnerships,trainingofyoungresearchersintherelevantfield(-s)ofscience:(maximum2000characterswithspacing)

2.7.Describe the (potential) linkagesbetweenyourRIandexisting (European)platforms,networksandother (ESFRI)RI,e.g.EuropeanTechnologyPlatforms (ETP), JointProgramming Initiatives (JPI),ERA-nets,Public-PrivatePartnerships(PPP)andprojectsunderFP7orHorizon2020:(maximum3000characterswithspacing)

2.8.DescribehowyourRIwill leverageEuropean competitiveness in researchand innovation, e.g.uniquenessof technicaloffer,advancementof technical standards, innovation in researchprocess,effective impact on the innovation of research products and setting reference standards in datamanagement:(maximum3000characterswithspacing)

2.9.By testingyourRIagainst theESFRIpan-Europeanexante indicators, identifywhich indicatorsyourRImeetsanddescribehow:(maximum3000characterswithspacing)

SECTION3:SOCIO-ECONOMICIMPACT*

3.1.DescribetheexpecteddirecteconomicimpactofyourRI,e.g.theeconomicimpactfromdirectspendinginthesiteandregionhostingthefacilityortheheadquartersandthenodesofadistributedRI:(maximum3000characterswithspacing)

3.2.Describe theexpectedmidand long term socio-economicbenefitsof yourRI, e.g. in termsofreplacing/re-orientatingcostlyinfrastructuresthatarealreadyinplaceandsupporttopublicpolicy:(maximum2000characterswithspacing)

3.3.EstimatetheimpactontheinnovationactivityintheproductionofgoodsandservicesthatwillresultfromyourRI,e.g.intermsofwell-trainedpeople,knowledgetransfer,accessprogrammesandservicesprovided:(maximum2000characterswithspacing)

3.4. Describe the potential and role your RI can play in technological and social innovation:(maximum2000characterswithspacing)

3.5. Describe how your RIwill attract innovation-oriented resources frombusiness, industries andpublicservices,e.g.asusersorsuppliers:(maximum2000characterswithspacing)

3.6. Describe how your RI will contribute to tackling (grand) societal challenges: (maximum 2000characterswithspacing)

5PleaseconsidertheCommunicationonAReinforcedEuropeanResearchAreaPartnershipforExcellenceandGrowthCOM(2012)392.



11

3.7.Ifavailable,uploadasocio-economicexanteimpactstudy:(uploadwithlimit1MB;incasethedocumentislongerthan30pages,pleasealsoprovideanexecutivesummaryofmaximum4pages)

SECTION4:USERSTRATEGY&ACCESSPOLICY*

4.1.Uploadatabledescribingquantitatively(inestimatedabsolutefiguresaswellas%)thetargeteduser community in terms of 1) scientific field (-s), 2) origin (i.e. local/regional, lead country,prospective member countries, participants, other European countries, other non-European thirdcountries)and3)sort(i.e.academia,business&industries,publicservices,other):(uploadwithlimit1MB,maximum30pages)

4.2. Elaborate how your RI has verified the above-described expected user community and userneeds,e.g.throughasurvey:(maximum2000characterswithspacing)

4.3. Describe the user strategy agreed within your consortium and the possibilities to develop areasonably sized user community considering costs and services based on your identification ofdemandsandneeds:(maximum5000characterswithspacing)

4.4. Describe how you have involved the above-described (potential) user community in thedevelopment of your RI proposal, e.g. in the definition of the scientific case and of the technicaldesign specifications, in analysing costs versus benefits, in planning and funding (parts of) the RI:(maximum1000characterswithspacing)

4.5. Provide a quantitativedescriptionof the services (including accessmodes and funding)whichwill be provided by your RI based on the user demands and needs: (upload with limit 1 MB;maximum30pages)

4.6.Describetheenvisaged(common)accesspolicy ofyourRI intermsofaccessunits, theaccessmode (-s), theconditions foraccess, theprocessesand interactions involved in theaccessand thesupportmeasuresfacilitatingtheaccess:(maximum5000characterswithspacing)

SECTION5:e-NEEDS*

5.1.OutlinetheDataManagementPlan(DMP)anddataaccesspolicyoftheRI.Ifapplicable,describehowdatawouldbecomeaccessibletothepublic:(maximum3000characterswithspacing)

5.2. Describe and quantify what e-infastructure services - e.g. resources for storage, computing,networking, tools fordatamanagement, security, access, remoteanalysis, etc. - yourRIwill need:(maximum2000characterswithspacing)

5.3.Describehow the e-infrastructure services neededby yourRIwill be implemented, specifyingthe potential need of external e-infrastructure resources and the relations to external e-infrastructures:(maximum2000characterswithspacing)

5.4. Describe the compliance with the FAIR principles and how the RI will contribute to thedevelopment of the European and global e-infrastructure landscape at all levels (institutional,regional, national, international) - including e.g. the e-infrastructure commons and the EuropeanOpenScienceCloud(EOSC):(maximum2000characterswithspacing).



12

5.5. In case of a specific (non-horizontal) e-infrastructure, describe the interface with existingcommunicationnetworksandtechnicaldesignofyourRI



13

PARTC:IMPLEMENTATIONCASEFieldsmarkedwith*aremandatory

SECTION6:STAKEHOLDERCOMMITMENT*

6.1. Complementing the identification of the lead country/entity, prospective membercountries/entities, coordinator and participants from PART A, describe the envisaged finalstakeholder communityof yourRI andelaborateonyour strategies andplansonhowyourRIwillobtain their commitment, including your plans to get listed in additional national RI roadmaps orsimilar strategical documents, National/Regional Research and Innovation Strategies for SmartSpecialisation(RIS3)andOperationalProgramme(-s) fromtheEuropeanStructuraland InvestmentFunds(ESIF):(maximum3000characterswithspacing)

SECTION7&8:PREPARATORYWORK&PLANNING*

|SECTION7:PREPARATORYWORK

7.1.Describewhattypeandlevelofassessment–includingsuccessfuldesignandfeasibilitystudy(-ies)–yourRIalreadyhasundergone:(maximum1000characterswithspacing)

7.2. Elaborate on thepriorwork that led to this proposal, e.g. theRI is basedon an internationalnetworkingactivity like Integrated Infrastructure Initiatives (I3)orotherprogrammeswithexternalinternationalevaluation:(maximum1000characterswithspacing)

7.3.DescribehowtheimplementationofyourRIwastestedandfoundfeasibleandsummarisethemain findings concerning the implementation from the design (or feasabilty) study report (-s):(maximum5000characterswithspacing)

7.4. Concerning the Technical Design Report (TDR), describe if all the relevant technologies areavailableorifandhowmuchResearchandDevelopment(R&D)isneededinordertoassessthefulltechnicalfeasibilityanddrawacost-book:(maximum1000characterswithspacing)

7.5.Describewhethertheindustrialcapacityfortheimplementation(construction)andoperationisalreadyinplace(EUorinternationalmarket)orwhetheritneedstobedevelopedinrelationtoyourRI,e.g.spinoffcompanies,joint-ventures:(maximum2000characterswithspacing)

7.6.ElaborateonthebusinesscaseofyourRIeffectivelylinkingthedescribedscientificcase,fundingcommitments, user strategy, access policy andCost-BenefitAnalysis (CBA) demonstrating the longtermsustainabilityoftheoperationsofyourRIandexplainwhetherandhowthisbusinesscasehasalreadybeenreviewed:(maximum5000characterswithspacing)

7.7.Describeyourstrategyforsiteselectionandforsiting. IfyourRI issingle-site,explainhowthesite was or will be chosen. If your RI is distributed, explain how you have (will) select theheadquartersand(national)nodes:(maximum1000characterswithspacing)

7.8.Elaborateonthe(prior)contextofthesite(-s)ofyourRI,e.g.a‘green-field’,partofabroaderplanofsitedevelopment(includingsynergeticinitiatives,installationinthepremisesofpre-existing



14

facilities of similar or different scope) and the ‘value’ transferred to your new RI in terms ofinfrastructure,servicesandhumanresources:(maximum1000characterswithspacing)

|SECTION8:PLANNING

8.1.Describe thedetailedplanning for yourRI as approvedwithin the consortiumcomplementingthe timeline provided in PART A by specifying all phases, Work Breakdown Structure (WBS),deliverables and milestones, including investments decisions and possible updates anddecommissioning:(maximum5000characterswithspacing)

8.2.Ifavailable,uploadavisualillustrationofyourplanning:(uploadwithlimit1MB)

8.3.definethemainobjectivesandtasksofyourpreparationphaseandtheaspectsofreadiness-to-implementwithinits2-3yearsreach.:(maximum1000characterswithspacing)

8.4. Explain how your RI will reach the firm decisions for implementation by the involvedstakeholders and the financial commitment by a critical mass consortiumwithin the permanencetimeontheESFRIRoadmap,i.e.maximallytenyears:(maximum1000characterswithspacing)

SECTION9&10:GOVERNANCE,MANAGEMENT&HUMANRESOURCESPOLICY*

|SECTION9:GOVERNANCE&MANAGEMENT

9.1.DescribetheprojectorganisationforthepreparationandfortheimplementationofyourRIasapproved within your consortium with clearly defined skills, responsibilities and reporting lines:(maximum1000characterswithspacing)

9.2.Uploadanorganisationchartoftheprojectorganisationforthepreparation:(uploadwithlimit1MB)

9.3.Outline the governance for operationwith clearly defined responsibilities and reporting lines,includingallbodies,seniormanagers,SupervisoryandotherAdvisoryBoardssuchasaEthicalBoard-ifappropriate:(maximum2000characterswithspacing)

9.4. Elaborate on the chosen or preferred legal structure, how you intend to implement it withparticular attention to the transition from the project organisation to the (final) governance:(maximum1000characterswithspacing)

9.5. Describe the managerial skills and competences – including scientific - needed for thepreparation, implementation(construction),operationandterminationofyourRIandhowyouwillrecruitthem:(maximum1000characterswithspacing)

9.6.IdentifyallmeasurableandcredibleKeyPerformanceIndicators(KPI)forboththescientificcaseaswellastheimplementationcaseinallphases:(maximum2000characterswithspacing)

9.7.DescribeyourplansfortheindependentscientificmonitoringandevaluationofyourRIwheninoperation:(maximum1000characterswithspacing)



15

|SECTION10:HUMANRESOURCESPOLICY

10.1. Describe how your RI will help European scientific communities' mobility andinternationalisation, i.e. linkyouraccesspolicy-particularlytheexcellence-drivenaccessmode-toyour(scientific)humanresourcespolicy:(maximum2000characterswithspacing)

10.2.Describe theapproved staffingplan for thepreparation - and if able for the implementation(construction) -of yourRI, i.e. the skills andcompetencesneededandhow theywill be recruited:(maximum2000characterswithspacing)

10.3.Outline thehuman resources policy for theoperationof your RI, i.e. skills and competencesneeded, hiring, equal opportunities (including gender balance and diversity), secondments,educationandtrainingofstaffandusers:(maximum2000characterswithspacing)

SECTION11:FINANCES*

11.1. Complementing the estimated costs as provided under PART A, describe the top-levelbreakdownofcostelementswithoverallorderofmagnitudeestimatesforallphases,including–incase of a distributed RI - for Central Hub,NationalNodes andmain upgrades. Please indicate theconfidencelevelsofyourestimatesforeachelement.Pleaseindicateiftheyarebasedonsuppliers’quotations.(maximum4000characterswithspacing)

11.2.Pleaseuploadyourcostmodelsandcost-bookanalysis,ifavailable:(uploadwithlimit5MB)

11.3. Describe the essence of your investment plan – in terms of current level of financialcommitments,the(conditional)intentionsto(co-)fundtheimplementation(construction)costsandaccess,site-premiumandkindofformalinvestmentcommitments(incashand/orin-kind),theplanstofundoperatingcosts-andtowhat(sub-)setofstakeholdersyouhavepresentedyourinvestmentplan:(maximum2000characterswithspacing)

11.4. Indicatewhether you intend to use other sources of fundings like for example loans of theEuropeanInvestmentBank(EIB)-orequivalentnationalcreditsystems-andusetheAccesstoriskfinanceunderHorizon2020:(maximum3000characterswithspacing)

SECTION12:RISKS*

12.1. Describe the scientific developments or competing projects elsewhere that could affect theresearchoutputsexpectedfromyourRI:(maximum1000characterswithspacing)

12.2.Identifytherisks(scientific,technological,political,financial,etc.)thatyourRIcouldfaceinthedifferentphasesanddescribeyourmitigationstrategiestotacklethem:(maximum3000characterswithspacing)

12.3. From the risks identified in 12.2., describemore specifically themain risks that could delay,increase costs of or make the realisation of your RI impossible (maximum 1000 characters withspacing)

12.4.Ifavailable,uploadatechnicaloptionsanalysis:(uploadwithlimit1MB,maximum30pages)

Proposal Submission Questionnaire - ESFRI

Documents

Transcript of Proposal Submission Questionnaire - ESFRI