Official-Documents-Disbursement-and-Financial-Information ...

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OFFICIAL DOCUMENTS THE WORLD BANK WORLD BANKGROUP H.E. Jos6 Sele Yalaghuli Minister of Finance Ministry of Finance Boulevard du 30 Juin Commune de la Gombe Kinshasa I Democratic Republic of the Congo Re: Democratic Republic of the Congo Credit No. 6705-ZR and Grant No. D6750-ZR (Fourth Additional Financing for Health System Strengthening for Better Maternal and Child Health Results Project) Additional Instructions: Disbursement and Financial Information Letter (DFIL) Excellency: I refer to the Financing Agreement between Democratic Republic of the Congo (the "Recipient") and the International Development Association (the "Association") for the above-referenced Project. The General Conditions, as defined in the Financing Agreement, provide that the Recipient may from time to time request withdrawals of Grant and Credit amounts from the Grant and Credit Account in accordance with the Disbursement and Financial Information Letter, and such additional instructions as the Association may specify from time to time by notice to the Recipient. The General Conditions also provide that the Disbursement and Financial Information Letter may set out Project specific financial reporting requirements. This letter constitutes such Disbursement and Financial Information Letter ("DFIL"), and may be revised from time to time. I. Disbursement Arrangements, Withdrawal of Grant and Credit Funds, and Reporting of Uses of Grant and Credit Funds The Disbursement Guidelines for Investment Project Financing, dated February 2017, ("Disbursement Guidelines") are available in the Association's public website at https://www.orldbank.org and its secure website "Client Connection" at https://clientconnection.worldbank.org. The Disbursement Guidelines are an integral part of the DFIL, and the manner in which the provisions in the guidelines apply to the Grant and Credit is specified below. (i) Disbursement Arrangements * General Provisions (Schedule 1). The table in Schedule I sets out the disbursement methods which may be used by the Recipient, and conditions, information on registration of authorized signatures, processing of withdrawal applications (including minimum value of applications and processing of advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. * Special Provision. Projects in situations of urgent need of assistance or capacity constraints: Disbursements under contracts for goods, works, non-consulting services and consulting services procured or selected through international open or limited competition Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized

Transcript of Official-Documents-Disbursement-and-Financial-Information ...

OFFICIALDOCUMENTS

THE WORLD BANKWORLD BANKGROUP

H.E. Jos6 Sele YalaghuliMinister of FinanceMinistry of FinanceBoulevard du 30 JuinCommune de la GombeKinshasa IDemocratic Republic of the Congo

Re: Democratic Republic of the CongoCredit No. 6705-ZR and Grant No. D6750-ZR

(Fourth Additional Financing for Health System Strengthening forBetter Maternal and Child Health Results Project)

Additional Instructions: Disbursement and Financial Information Letter (DFIL)

Excellency:

I refer to the Financing Agreement between Democratic Republic of the Congo (the "Recipient")and the International Development Association (the "Association") for the above-referenced Project. TheGeneral Conditions, as defined in the Financing Agreement, provide that the Recipient may from time totime request withdrawals of Grant and Credit amounts from the Grant and Credit Account in accordancewith the Disbursement and Financial Information Letter, and such additional instructions as the Associationmay specify from time to time by notice to the Recipient. The General Conditions also provide that theDisbursement and Financial Information Letter may set out Project specific financial reportingrequirements. This letter constitutes such Disbursement and Financial Information Letter ("DFIL"), andmay be revised from time to time.

I. Disbursement Arrangements, Withdrawal of Grant and Credit Funds, and Reporting of Usesof Grant and Credit Funds

The Disbursement Guidelines for Investment Project Financing, dated February 2017,("Disbursement Guidelines") are available in the Association's public website athttps://www.orldbank.org and its secure website "Client Connection" athttps://clientconnection.worldbank.org. The Disbursement Guidelines are an integral part of the DFIL, andthe manner in which the provisions in the guidelines apply to the Grant and Credit is specified below.

(i) Disbursement Arrangements

* General Provisions (Schedule 1). The table in Schedule I sets out the disbursementmethods which may be used by the Recipient, and conditions, information on registrationof authorized signatures, processing of withdrawal applications (including minimum valueof applications and processing of advances), instructions on supporting documentation, andfrequency of reporting on the Designated Account.

* Special Provision. Projects in situations of urgent need of assistance or capacityconstraints: Disbursements under contracts for goods, works, non-consulting services andconsulting services procured or selected through international open or limited competition

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or Direct Selection, as set out in the procurement plan, must be made only through DirectPayment and/or Special Commitment disbursement methods.

(ii) Electronic Delivery. Section 11.01 (c) of the General Conditions.

The Recipient will deliver Withdrawal Applications (with supporting documents) electronicallythrough the Association's web-based portal "Client Connection" at https://clientconnection.worldbank.org.This option will be effected after the officials designated in writing by the Recipient who are authorized tosign and deliver Withdrawal Applications have registered as users of "Client Connection". The designatedofficials will deliver Applications electronically by completing the Form 2380, which is accessible through"Client Connection". By signing the Authorized Signatory Letter, the Recipient confirms that it isauthorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applicationsand supporting documents to the Association by electronic means. The Recipient may exercise the optionof preparing and delivering Withdrawal Applications in paper form on exceptional cases (including thosewhere the Borrower encounters legal limitations), and which were previously agreed with the Association.By designating officials to use SIDC and by choosing to deliver the Applications electronically, theRecipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms andConditions of Use of Secure Identification Credentials in connection with Use of Electronic Means toProcess Applications and Supporting Documentation, available in the Association's public website athttps://worldbank.org and "Client Connection"; and (b) to cause such official to abide by those terms andconditions.

II. Financial Reports and Audits

(i) Financial Reports. The Recipient must prepare and furnish to the Association not later than forty-five(45) days after the end of each calendar quarter, interim unaudited financial reports ("IFR") for the Projectcovering the quarter.

(ii) Audits. Each audit of the Financial Statements must cover the period of one fiscal year of the Recipient,commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statementsfor each such period must be furnished to the Association not later than six (6) months after the end of suchperiod.

III. Other Information

For additional information on disbursement arrangements, please refer to the Loan Handbookavailable on the Association's website (http://www.worldbank.org/) and "Client Connection". TheAssociation recommends that you register as a user of "Client Connection". From this website you will beable to prepare and deliver Applications, monitor the near real-time status of the Grant and Credit, andretrieve related policy, financial, and procurement information. For more information about the website andregistration arrangements, or if you have any queries in relation to the above, please contact the Associationby email at AskLoans(iiWorldBank.org using the above reference.

Yours sincerely,

Jean-Christop1 -CarretCountry Director for the Democratic Republic of the Congo

Africa Region

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Attachments

1. Form of Authorized Signatory Letter

2. Statement of Expenditure (SOE)

3. Customized SOE for Performance Based Payments under Category (1) of Section III.A of Schedule 2of the Financing Agreement

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As the foregoing measure is deemed temporary, disbursement arrangements have been designed to include the use of a Designated Account to the extent suchuse is permitted at a later date during project implementation, provided that this Disbursement and Financial Information Letter will first need to be amendedat a later date to reflect such arrangements.

The following summarizes the proposed general terms of such arrangements:One segregated account will be used to finance eligible expenditure under Categories 1, 2 and 3. The Designated Account will be managed by the PIU andwill be opened at a financial institution acceptable to the Bank. The ceiling will be variable and based on 6 months forecast.

Sections andsubsections relate to the "Disbursement Guidelinesfor -Investment Project Financing", datedFebruary 2017,

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Attachment 1 - Form of Authorized Signatory Letter

[Letterhead]Ministry of Finance

[Street address][City] [Country]

[DATE]International Development Association1818 H Street, N.W.Washington, D.C. 20433United States of America

Re: Democratic Republic of the CongoCredit No. 6705-ZR and Grant No. D6750-ZR

(Fourth Additional Financing for Health System Strengthening forBetter Maternal and Child Health Results Project)

Attention: , Country Director

I refer to the [Grant] [Credit] Agreement ("Agreement") between the InternationalDevelopment Association (the "Association")[, acting as implementing of the ]I and [name ofrecipient] (the "Recipient"), dated , providing the above [Grant] [Credit]. For the purposesof Section 2.03 of the General Conditions as defined in the Agreement, any 2[one] of the personswhose authenticated specimen signatures appear below is authorized on behalf of the Recipientto sign applications for withdrawal [and applications for a special commitment] under this[Grant] [Credit].

For the purpose of delivering Applications to the Association, including by electronicmeans, 3[eachl of the persons whose authenticated specimen signatures appears below isauthorized on behalf of the Recipient, acting 4[individually] 5 [jointly], to deliver Applications, andevidence in support thereof on the terms and conditions specified by the Association.

Instruction to the Recipient: add text in line with the Grant Agreement if applicable; if not applicable delete it. Pleasedelete this footnote in final letter that is sent to the Associations

I Instruction to the Recipient: stipulate if more than one person needs to sign Applications, and how many or whichpositions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the Association.

Instruction to the Recipient: stipulate if more than one person needs to jointly sign Applications, if so, please indicatethe actual number. Please delete this footnote in final letter that is sent to the Association.

4 Instruction to the Recipient: use this bracket if any one of the authorized persons may sign; if this is not applicable,please delete. Please delete this footnote in final letter that is sent to the Association.

I Instruction to the Recipient: use this bracket only if several individuals must jointly sign each Application; if this isnot applicable, please delete. Please delete this footnote in final letter that is sent to the Association.

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This confirms that the Recipient is authorizing such persons to accept Secure IdentificationCredentials (SIDC) and to deliver the Applications and supporting documents to the Associationby electronic means. In full recognition that the Association shall rely upon such representationsand warranties, including without limitation, the representations and warranties contained in theTerms and Conditions of Use of Secure Identification Credentials in connection with Use of ElectronicMeans to Process Applications and Supporting Documentation ("Terms and Conditions of Use ofSIDC"), the Recipient represents and warrants to the Association that it will cause such personsto abide by those terms and conditions.

This Authorization replaces and supersedes any Authorization currently in theAssociation records with respect to this Agreement.

[Name], [position] Specimen Signature:

[Name], [position] Specimen Signature:

[Name], [position] Specimen Signature:

Yours truly,

/ signed /

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Attachment 2 - Statement of Expenditures

IDA - International Development AssociationStatement of Expenditures

FinancierPayment made during the to Loan/Credit/Grantperiod from #

Application #The following expenditures have been incurred during the retroactive Yes No Category #financing period (please tick)The following expenditures have been incurred before the closing date Yes No Page #of the loan/credit/grant (please tick)

ONLY for theDesig ated Account

1 2 3 4 5 6 7 8 9 10 11 12 13 14Ite Suppli Brief Prior Contr Contra Invoi Date Total % Eligi Excha Date of Amounm er's Descrip Review act # ct ce of Amoun Finan ble nge Withdr tNo Name tion of (Contr Curren Num Paym t of ced Amo Rate awal Withdr

the act?) (Client cy and her ent Invoice from Unt from awnExpend Conne Amoun Covere the the fromiture (YES or ction # t d by Bank (Col Design the

NO) for Applic 9 x ated DesignPrior (Origin ation 10) Accoun atedReview al + t AcconnContra Amend (Net of tcts) ment) Retenti

on) (Col11/12)

0.00 0.00 TOTAL 0.00

Supporting documents for this SOE are retained at

(insert location)A separate form should be used for each category.

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Attachment 3- Customized Statement of Expenditures

Note: It was agreed during negotiations that the summary page of the customizedSOE will be submitted to IDA as supporting documentation for disbursements; thedetailed page will be kept by the .... for review by IDA or by the external auditors.

1 2 3 4 5 6 7Name and Address of Brief Total J Amount

the Health Center/ Description of Amount Amount Paid from ÎHealth Administration Services Rbd Eligible Designated

Unit offered eimurse Account

TOTALS

Nous, soussignés, certifions que les montants ci-dessus, ont été dépensés au titre descatégories _ (Composante ) du tableau des dépenses éligibles, Annexe 2 et sectionIV. A, de l'Accord de Financement du Don IDA , et que ces dépenses ont été engagéesconformément aux termes de ce dit accord. En particulier, nous certifions que pour chaquedépense engagée au titre d'un des catégories _ (composante __), les pièces justificativesy afférant[tes] ont fait l'objet d'un contrôle par nos services compétents y compris les contrôlesprévus par les dispositions des sections Fet G des Accords de Don.

RAF Coordonateur National