October 8, 2013 WORK SESSIONS OF THE COCONINO ...

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October 8, 2013

WORK SESSIONS OF THE COCONINO COUNTY BOARD OF SUPERVISORS,

SPEICAL SESSION OF THE COCONINO COUNTY BOARD OF SUPERVISORS,

THE JAIL DISTRICT BOARD OF DIRECTORS,

AND THE FLOOD CONTROL DISTRICT BOARD OF DIRECTORS

10:00 A.M. – Work Session

Immediately Following – Special Sessions

Immediately Following – Work Session

219 E. Cherry, Flagstaff, Arizona, 86001

The Board may change the order of the agenda at the time of convening the meeting or at any

time during the meeting. Members of the Board of Supervisors will attend either in person or by

telephone conference call. Work sessions and regular meetings are open to the public. Persons

with a disability may request a reasonable accommodation by contacting the Clerk of the Board

of Supervisors Office at 928-679-7144. Requests should be made as early as possible to allow

time to arrange the accommodation.

Notice of Option to Recess in Executive Session

Pursuant to A.R.S. § 38-431-.02, notice is hereby given to the members of the Board of

Supervisors and to the general public that, at this meeting, the Board of Supervisors may vote to

go into executive session, which will not be open to the public, for legal advice and discussion

with the County's attorneys for legal advice on any item listed on the following agenda, pursuant

to A.R.S. § 38 431.03(A) (3).

As a reminder, if you are carrying a cell phone, electronic pager, computer, two-way radio, or other

sound device, we ask that you silence it at this time to minimize disruption of today’s meeting.

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WORK SESSION MEETING

10:00 A.M.

Call to Order

A. Presentation of Coconino Community College ballot initiative by CCC President Dr.

Bornstein

Special Session

1. Approve the appointment of election board workers for the November 5, 2013

Consolidated Election. Recorder

Is there a motion for the Board of Supervisors to resolve as the Jail District Board of Directors?

2. Approve a budget adjustment and the grant award and agreement with Arizona

Community Foundation (ACF) on behalf of Flagstaff Community Foundation (FCF) in

the amount of $8,500 to provide transitional housing post release for graduates of the

Exodus in-custody substance abuse treatment program from 10/17/13 through 12/31/14.

Jail District

Is there a motion for the Jail District Board of Directors to resolve as the Board of Supervisors?

Is there a motion for the Board of Supervisors to resolve as the Flood Control District?

3. Approve Amendment #2 to an existing Special Use Permit between the U.S. Forest

Service and the Coconino County Flood Control District authorizing construction of on-

forest watershed restoration measures in the Campbell Watershed within the Schultz Fire

burn area, under the Natural Resource Conservation Service's Emergency Watershed

Protection Program. Flood Control District

4. Approve Amendment 5 to Financial Assistance Agreement 68-9457-12-510 between the

Natural Resources Conservation Service and the Coconino County Flood Control District

in the amount of $1,325,560.50 enabling construction of watershed restoration measures

on National Forest land in the Campbell Corridor, under the Emergency Watershed

Protection Program; including a $331,390.13 matching requirement from the Flood

Control District. Flood Control District

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5. Approve Modification #10 to the existing Emergency Watershed Protection Assistance

Agreement between the Coconino County Flood Control District and the Natural

Resources Conservation Service for Phase 11, providing continuation of engineering

design services in the Schultz Flood area, in the amount of $69,443.55, with no direct

County funding commitment. Flood Control District

Is there a motion for the Flood Control District to resolve as the Board of Supervisors?

6. Receive legal advice regarding land use matter and contemplated or potential litigation.

Pursuant to ARS 38-431.03 (A) (3) & (4), the Board may enter executive session.

Work Session Continued

B. Presentation and discussion of forthcoming County Supervisors Association Legislative

Summit. Government Relations

C. Roundtable: To be discussed (Pursuant to A.R.S. § 38-431.02H – These matters will not

be acted upon):

Planning Calendar for 2013

Future Agenda Items

BOS Committee Liaison Appointments

State and Federal Legislation

CSA Update

NACO Update

County Manager’s Report

Chair’s Report

Reports from Supervisors - (Update on new projects, requests for services &

initiatives.)

o District 1 – Supervisor Babbott

o District 2 – Supervisor Archuleta

o District 3 – Supervisor Ryan

o District 4 – Supervisor Metzger

o District 5 – Supervisor Fowler

o Other

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Adjourn

CERTIFICATION OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at the Coconino County

Administration Building, 219 East Cherry Avenue, Flagstaff, Arizona, on this date:

_____________________________ at __________________ am / pm (circle one) in accordance with the

statement filed by the Coconino County Board of Supervisors with the Clerk of the Board. Dated this ____________

day of ______________________________, 2013.

_____________________________________

Wendy Escoffier, Clerk of the Board

Financial History of the College

• Three campuses

• Four instructional sites

Williams

Explosive Growth to Meet Community Needs

CCC is at the heart of education in Coconino County.

Since 1991, CCC has served

more than 65,000 students.

Learners Per Year

Vital To Your Future

Coconino Community College’s

Three Core Missions:

1.) Arts & Sciences – Transfer/Transition

2.) Career & Technical Education

3.) Workforce Training

HS2CCC

• Arizona Programs of Study and C.A.V.I.A.T.

• Dual Enrollment - earn college credit while in high school

• G.E.D.

S.T.E.M.

• Science, Technology, Engineering & Math

CCC2NAU

• 1,200+ students since 2008

• Saves students & families more than $10,000 • Integrated student advisement

• Shared access to facilities, clubs, etc…

Helping local students navigate seamlessly to success!

Core Mission: 1.) Arts & Sciences – Transfer/Transition

And many more…

• Allied Health Services

• American Sign Language Interpreters

• Certified Nursing Assistants

• Computer Network Engineers

• Detention Officers

• Emergency Medical Technicians

• Medical Assistants

• Phlebotomists

• Photovoltaic & Weatherization Technicians

Core Mission: 2.) Career & Technical Education


Filling critical jobs in Coconino County!

Preparing local students for better jobs.

51% Fire Fighters

43% Criminal Justice

42% Registered Nurses

& Paramedics

Business & Employee Training • Customized industry curricula

• Promoting business retention & expansion

• Teaching and counseling for job advancement

Partners Including: Coconino County Arizona

Deckers Outdoor Corporation

W.L. Gore and Associates, Inc.

NACET - Northern Arizona Center for Entrepreneurship and Technology

National Park Service

Northern Arizona University

Keeping jobs in Coconino County!

Core Mission: 3.) Workforce Training

And many

more…



Three Funding Sources…

1.) State Aid Cuts

• $15 million cut cumulatively from FY2007 to FY2014

State aid was 23% share of CCC’s budget in 2007; now it’s 12%.

State Aid & Full-Time Student Enrollment (FTSE)

Struggling to meet core missions!

CCC’s Financial Dilemma…

2.) Property Taxes

• Since 1991, CCC’s primary property tax rate has virtually stayed the

same even though CCC’s student body has grown.



Property Tax & Full-Time Student Enrollment (FTSE)


Lowest Property Tax Rate in Arizona!



FY2014 Primary Property Tax Rates by Arizona Community College

• 89% higher tuition since 2007!

CCC’s Response…


Tuition was 33% share of CCC’s budget in 2007; now it’s 43%. Academic Year Tuition & Fees

• $1,296 tuition increase is the largest increase

among Arizona community colleges.

3.) Tuition & Fees


Highest Student Tuition in Arizona!

CCC’s Response…


FY2014 Tuition & Fees by Arizona Community College

100 Cost Saving Initiatives

• 15% employee reduction

• 20% classes cut

• 30% programs eliminated

• Closed Williams Campus

CCC’s Response…

CCC is now drawing on minimal reserves and

struggling to meet core missions!

FY2014 Operating Budget & Reductions

$4 Million in Budget Reductions = -18%


Raising tuition & cost saving

initiatives are not enough to

maintain current levels of service.

CCC’s Financial Situation…

OR

Sustainable Options: Eliminate core missions Increase revenue

1.) Arts & Sciences – Transfer/Transition - Navigating students seamlessly from high school to CCC, to a

bachelor’s degree and beyond through CCC’s educational pipeline.

2.) Career & Technical Education - Preparing local students for better jobs in Fire Science,

Criminal Justice, Nursing & Paramedics, etc.

3.) Workforce Training - Keeping jobs in Coconino County with customized curriculums,

business retention & expansion, community partnerships, etc.


Three Core Missions:


• Temporary: 7 Years

• $4.5 Million/Year

• Requires Voter Approval

Override Election – November 5, 2013

On June 25, 2013, the Coconino Community College District Governing Board

unanimously called for a voter-approved override election.

Property Tax Effects: $100K Home Value

• $2.40/month

• $29/year

$170K Home Value (Average in Coconino County)

• $4.20/month

• $50/year

Schedule:

October 7, 2013

Last day to register to vote

October 25, 2013

Last day to request early ballot by mail

November 5, 2013

Election Day

Polling hours: 6 a.m. to 7 p.m.

Override Election – November 5, 2013

For election information visit: www.coconino.az.gov/elections

Thank You!

For more information, visit:

www.coconino.edu/VoterInformation


TARGET MEETING DATE: 10/8/2013

DATE: 9/27/13 TO: Honorable Chair and Members of the Board FROM: Patty Hansen, RECORDER SUBJECT: Approve the appointment of election board workers for the November 5, 2013

Consolidated Election RECOMMENDATION: Approve. BACKGROUND: ARS 16-531(A) requires for General Elections, not less than 20 days prior that the Board of Supervisors appoint the election board workers. The election boards will be made up of a minimum of three election board workers for each polling place. ALTERNATIVES: N/A. FISCAL IMPACT: N/A. REVIEWED BY ELECTRONIC ROUTING ATTACHMENTS: N/A.

November 5, 2013 Election Board Workers

Precincts 1 2 3 (1084) Precincts 4 5 55 56 (1198) Precincts 6 7 9 40 84 (1384) Precinct 21 (693)

Shepherd of the Hills Lutheran Church (2) Flagstaff High School (4) Woodlands Hotel (6,84) DeMiguel School (21)

1 Kurt Brydenthal 1 Melody Bowling 1 Marc Murison 1 Donald Barnes

2 Enrique Vega 2 Linda Howell 2 Sandra Lambdin 2 Martha Murphy

3 Karen Fella 3 Susan Lupo 3 Hazel Clark 3 Sybil Smith

4 Teresa Vivio 4 Sheryl Solberg 4 Barbara Cluck 4 Jill Farrell

5 Keith Schrader 5 Kathie Sorenson 5 Lisa Talayumptewa 5 Michael Satterwhite

6 Dixie Reese 6 Judy Manoogian 6 "Jay" Scott Thompson 6 Joanne Parkes

7 Thersa Kulpinski 7 Sharon Sifling 7 Allison Eckert 7 Jennifer Corrigan

Precincts 10 12 13 14 20 (910) Precincts 8 16 (923) Precincts 11 15 (1355) Precincts 17 18 26 (958)

Murdoch Community Center (14) East Side Public Library (8) Coconino Health & Community Services(15) Family Resource Center (17)

1 Aprilkay Nelson 1 Nina Swidler 1 Miriam Gage 1 Fred Myler

2 Dolores Morado 2 Yvonne Pinzon 2 Martha Montgomery 2 Brenda Myler

3 Marshall Morado 3 Natalie Ankney 3 Barbara Tauritz 3 Peter Green

4 Michael Begay 4 Alan Eddy 4 Rose Felix 4 Denise Morton

5 Sallie Sage 5 James Harris 5 Bernard Natseway 5 June Bainbridge

6 David Smith 6 Twyla Phipps 6 Tracy Cruise 6 Marissa Haarmann

7 Maria Angleton 7 Wendy Kasprzyk-Roberts 7 Sherry Cornforth 7 Valerie Ausband

Precincts 19 24 25 (1604) Precincts 22 23 63 (1137) Precincts 50 86 92 (1580) Precincts 51 52 85 (1320)

Christ's Church of Flagstaff (19) Bethel Community Church (22) Calvary Bible Church (50 86) Summit Fire St 33 past 2nd chance( 51 52)

1 Jerry Loynachan 1 Diana Leppke 1 Donna Womble 1 Mark Wakeford

2 Tina Pfeiffer 2 Patricia West 2 Gail Lowe 2 Tina Burger

3 Terry Tress 3 Brenda Florman 3 Susie West-Wilkes 3 Antonette "Toni" Fox

4 Alan Novack 4 Eugene Komperda 4 Anita Ryan 4 Eleanora Nez

5 Patricia Walton 5 Beatrice Diaz 5 Sharrilyn Honacki 5 Alicia Wiilliams

6 David Walton 6 Adel Gouhin 6 Melody English 6 Larry Wallen

7 Joy Farrelly 7 Rocina Rodriguez 7 Kyle Mickelson 7 Kevin Manny

Precincts 62 Pumphouse Wash (986) Precincts 58 Fredonia (410) Precincts 59 97 (642) Precincts 64 66 98 99 (1176)

Highlands Fire Station (62) Fredonia Fire Station (58) Shirine of the Ages (59) Grand Canyon Railway Hotel (98)

1 Tom Hanecak 1 Debra Judd 1 Lori Bowman 1 Joyce Matzdorff

2 Craig Schilling 2 Marilyn Johnson 2 Shannon Reed 2 Robert Small

3 Amy Baca 3 Verene Tait 3 John Gallagher 3 Barbara Brutvan

4 Phillip Mlsna 4 Margaret Scott 4 Joyce Johnson 4 Elizabeth "Cookie" Dent

5 Barbara Bydenthal 5 Hazel Hatch 5 Donna McClellan 5 Alan Spicer

6 Ian Hough 6 Mike Oxtoby 6 Mark Harmes 6 Ruth Alvarado

7 Tim Carter 7 Denim Bond

Precincts 72 74 (1103) Precincts 73 75 (1216) Precincts 79 Parks (335) Precincts 80 Pinewood (237)

Faith Bible Church (74) Page City Hall (75) Maine Consolidated School Pinewood Fire Station, Munds Park (80)

1 Irene "Marie" Cloutier 1 Dora Nelson 1 Kali Kaliche 1 Tom Eade

2 Janice Boehme 2 Sharon Buck 2 Cheryl Bean 2 Lois Barnes

3 Judy Kitson 3 Ryan Trujillo 3 Joseph Bean 3 Enid Gustin

4 Wilma Seeley 4 Carmen Trujillo 4 Linda Czech 4 Linda Stetser

5 Dan Franzen 5 Phyllis Connally 5 Tamara Andrews 5 Sean Kane

6 Ramie Hansen 6 Brenda Narada 6 Thomas Johnson

7 Allie Stender 7 Byron Browning

Precincts 53 Forest Lakes (59) Precincts 41 Blue Ridge (138) Precincts 42 Bodaway (863) Precincts 43 Cameorn (765)

Chevelon Butte School Library (53) Blue Ridge Community Church (41) Bodaway Chapter House Cameron Senior Center

1 Rebecca Johnson 1 Richard Palmer 1 Verna Nez 1 Janice Bradley

2 Rosemarie Watson 2 Ruth Palmer

3 Susan Bragg 3 Sylvia Meakin

4 Randy Phillips 4 Kris Estes

Precincts 47 Coppermine (394) Precincts 61 71 (683) Precincts 65 Kaibeto (1101) Precincts 67 Lechee (853)

Coppermine Chapter House Inscription House Chapter House (61) Kaibeto Senior Center Lechee Chapter House

1 Rod Permar 1 Brad Cheff 1 Jocelyn Beard 1 Dallas Lilly

Precincts 69 88 (1291) Precincts 90 Tonalea (1294) Precincts 48 70 93 94 95 (4741) Precincts 60 Havasupai (88)

Leupp Community Center (69) Tonalea Senior Citizen Center (90) Tuba City High School Havasupai Tribe New Builidng (60)

1 Elta Foster 1 Aimee D'Avignon 1 Denise Burley 1 Scott Richardson

2 Matlilda Perdue

SEDONA 82 & 83 Mail Ballot Precincts

VOTE BY MAIL PRECINCTS

BACK-UP EDT

In Flagstaff:

Candice Koenker

2013 CCCC REZ Election Board WorkersDist 23/ Bodaway 42 (1094) ID Number Dist 24/ Cameron 43 (1052) ID Number

Bodaway Chapter House Cameron Chapter House

1 Billings, Linda J 300002850 1 Laughter, Randolph R 300024839

2 Billings, George Sr 300011319 2 Goldtooth, Marie 300111822

3 Billings, Vanessa 300062421 3 Semallie, Julia 300004501

4 Dalgai, James 300095207 4

5 John, Patty 300018188 5

6 Ridpath, Mattie 300013867 6

7 Sloan, Lorraine A 300032785 7

8 8

9 9

10 10

11 11

12 12

13 13

14 14

15 15Dist 25/ Coppermine 47 (510) ID Number Dist 26/ Ins House 61& Nav Mtn 71 (633)ID Number

Coppermine Chapter House Inscription House Chapter House (971)

1 Manson, Carol B 300008513 1 Claw, Darlene 300000719

2 Goldtooth, Julie T 300032635 2 Manheimer, Elaine G 300001378

3 Howard, Frank 300015822 3 Shepard, Rose M 300012678

4 Spencer, Caroline 300131300 4 Tso, Anna L 300021257

5 Spencer, Frank Y 300117565 5 Watson, Vernita 300045774

6 6 Whitehat, Louise C 300047111

7 7 Tate, Ann 300015164

8 8

9 9

10 10

11 11

12 12

13 13

14 14

15 15

Dist 27/ Kaibeto 65 (1406) ID Number Dist 28 Lechee (1108) ID Number

Kaibeto Senior Center Lechee Adminstration Building

1 Johnson, Lee F 300014958 1 Bennett, Edlinda M 300021631

2 Bennett, Lora M 300015059 2 Brown, Lorenzo H 300020230

3 Bennett, Robert D 300012197 3 Charley-Sloan, Irmadine M 300112146

4 Choe, Dalraeia R 300125993 4 Johnson, Cecil B 300037912

5 Choe, Julia R 300125992 5 Johnson, Rose M 300036022

6 6

7 7

8 8

9 9

10 10

11 11

12 12

13 13

14 14

15 15

Dist 29/ Leupp 69 & TL 88 (1708)ID Number Dist 30/ Tonalea 90 (1844) ID Number

Leupp Community Center Tonalea Senior Center

1 Leon, Sara B 300020458 1 Maize, Victoria 300011022

2 Benally, Diane 300110853 2 Dodson, Ray L 300111836

3 Blake, Brandon L 300080170 3 Freeman, Leila 300015135

4 Wilson, Laura J 300016518 4 Sherman, Adair L 300064184

5 5 Slowtalker, Vina 300020545

6 6 Whitehair, Pauline 300021147

7 7 Whitehair, Jeremy J 300015135

8 8 Whiterock, Junior 300092012

9 9

10 10

11 11

12 12

13 13

14 14

15 15

Dist 31/ Coaline 48, Moenkopi 70(6362) Dist 32 Havasupai 61 (125)

93 TCNE, 94 TCNW, 94 TCS Havasupai Community Building ID Number

Tuba City Warrior Pavillion ID Number 1 Jones, Yvonne

1 Smith, Travis E 300065228 2 Putsoy, Tyron F

2 Black, Francine 300001823 3 Siyuja, Gloria Ann

3 Begaye, Elvina 300025044 4

4 Benally, Candice R 300035619 5

5 Charley, Roxann 300060406 6

6 Claw, Reuben T 300002705 7

7 Cleveland, Louisa 300100459 8

8 Coriz, Marci L 300131160 9

9 Hyden, Alfred B 300012661 10

10 Hyden, Shirley B 300013398 11

11 Kewanyama, Michelene K 300036798 12

12 Miller, Myles 300051517 13

13 Scott, Shavaie L 300105379 14

14 Yazzie, Christina 300060267 15

15 Yazzie, Larado, Jr 300052287

16 Dodson, Samantha 300126379

17 Yazzie, Beverly 300001757

Tuba City Public Library

1 Blackhair, Sue M 300012088

2 Homer, Kayla 300126379

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4

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Counting Board

Jerry Diebel

MaryAnn Mayrand

Tyler Stone

Martha Taylor

Sherman Stephens

Robert Gonzales

November 5, 2013 Election Board Members Early Voting Board Luella Palmer Janice Woodburne Sandy Swaby Cliff Swaby Sarah Witham Receiving Board Wes Beuchamp Armando Ruiz Kris Dalmolin Kim Cvetkovich Sandy Swaby Cliff Swaby Donald Grassmuck Mark Mayrand Julie Carter Anna Carter Jackie Coleman Shirley Coleman-Dean

DATE: October 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Sheriff William B. Pribil SUBJECT: Approve a budget adjustment and the grant award and agreement with Arizona

Community Foundation (ACF) on behalf of Flagstaff Community Foundation (FCF) in the amount of $8,500 to provide transitional housing post release for graduates of the Exodus in-custody substance abuse treatment program from 10/17/13 through 12/31/14.

RECOMMENDATION: Staff recommends that the Board of Directors approve a budget adjustment the grant award and agreement with Arizona Community Foundation (ACF) on behalf of Flagstaff Community Foundation (FCF) in the amount of $8,500 to provide transitional housing post release for graduates of the Exodus in-custody substance abuse treatment program from 10/17/13 through 12/31/14. BACKGROUND: Exodus is the Coconino County detention facility in-custody, drug and alcohol treatment program. It is based on the Matrix Model which has been proven to be effective with alcohol dependence, methamphetamine dependence and other commonly addictive substances. It is recognized by the National Institute on Drug Abuse as a comprehensive treatment program that uses a scientifically based approach. The Matrix model uses cognitive behavioral counseling and motivational interviewing techniques proven to be effective in treatment for substance addictions. The Matrix Model has also been used with multiple ethnicities including Native Americans on and off reservations, Asians and Pacific Islanders. Exodus uses 12-step and bio-psychosocial materials to augment the program. Exodus emphasizes total abstinence and not advocate or support a controlled use philosophy.

Many people leaving Exodus do not have a home and are returning to communities where poverty, lack of jobs, and a lack of affordable housing make obtaining a safe permanent home difficult. For others, their prior residence is not an option due to abuse, substance use and criminal activity that is persistent in the home. A necessary condition for a successful transition from jail and treatment to the community is access to housing that is safe, free of substance use, provides a structured environment, and supports treatment goals.

Meeting Date: October 8, 2013

Lack of housing is a leading barrier to successful reentry and increases the temptation to use drugs and alcohol, engage in criminal activity, and to earn money through illegal activities. Homeless shelters are rampant with substance abuse, theft, robbery, and fighting.

We requested funding from the Flagstaff Community Foundation in order to pay for one month at a transitional housing facility for three Exodus graduates per month. Overall, we have seen great success in providing a safe place to stay drug and alcohol free after release from our in-custody program. The Flagstaff Community Foundation has awarded a grant in the amount of $8,500 which will provide 17 Exodus graduates with transitional housing for one month.

ALTERNATIVES: The alternative is to not accept the funding and or request funding from General Fund. FISCAL IMPACT: This requires a jail district budget adjustment in the amount of $8,500. REVIEWED ELECTRONICALLY ATTACHMENTS:

1. Three (3) original grant agreements with the Flagstaff Community Foundation.

Project

Reference

Exodus - Community Foundation

Fund Pending

Current Year Grant 8,500

544-50-6419 Rent Assistance 8,500

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DATE: September 30, 2013 TO: Honorable Chairwoman and Members of the Board of the Flood Control District FROM: Andrew L. Bertelsen, Public Works Director SUBJECT: U.S. Forest Service Special Use Permit – Schultz Area Emergency Watershed

Protection – Amendment #2 RECOMMENDATION: Approve Amendment #2 to an existing Special Use Permit between the U.S. Forest Service and the Coconino County Flood Control District authorizing construction of on-forest watershed restoration measures in the Campbell Watershed within the Schultz Fire burn area, under the Natural Resources Conservation Service’s Emergency Watershed Protection Program. BACKGROUND: On January 24, 2012 the Natural Resources Conservation Service (NRCS) awarded $4,344,750 in Federal Assistance to Coconino County under the Emergency Watershed Protection Program (EWP). These funds were intended to assist with construction of watershed restoration and flood mitigation measures on National Forest, Coconino County and private lands throughout the Schultz Flood area. At this time the Flood Control District Board of Directors accepted the funds and also approved the $1,448,250 in required local matching funds from the Coconino County Flood Control District (FCD). Since that time, NRCS has allocated, and the Board has accepted additional Federal Assistance funds for the Schultz EWP project. The total Federal Assistance funding now available for project construction is $7,750,660. The Board has also approved the $2,583,553 in required local matching funds from the FCD To accomplish the overall goals of the Schultz EWP project, construction of watershed restoration measures, primarily for the purpose of sediment reduction is required on National Forest Service land. These watershed restoration measures will ensure that the construction of downstream flood mitigation measures will function as designed and not fill up with sediment, thereby creating an ongoing maintenance issue.


10/3/2013 Page 1 of 6203 - 10/8/2013 - Campbell EWP On-Forest SUP Mod 2

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On March 12, 2013 the Board approved a Special Use Permit (SUP) with the U.S. Forest Service, establishing the terms and conditions for construction and maintenance of watershed restoration measures on National Forest land, and authorizing construction of such measures in the Brandis/Thames flood corridor. On May 7, 2013 the Board approved Amendment #1 to this SUP authorizing construction of a second watershed restoration project on National Forest land in the Wupatki Trails/Lenox flood corridor Amendment #2 to this SUP authorizes construction of a third watershed restoration project on National Forest land in the Campbell flood corridor This SUP Amendment contains four parts:

• SUP Amendment #2 authorizing construction in the Campbell flood corridor • SUP Amendment #1 authorizing construction in the Wupatki Trails/Lenox flood corridor • The original approved SUP document outlining the general terms and conditions

associated with construction of watershed restoration/sediment reduction measures on-forest, and authorizing construction in the Brandis/Thames flood corridor..

• The Plan of Operations describing how the FCD will mitigate impacts to USFS resources during and after construction.

• Final construction plans and specifications for the Campbell project (not submitted via OnBase for Board review, but available upon request)

Importantly, the SUP and the Plan of Operations detail that the FCD has a monitoring and maintenance responsibility for the sediment reduction measures constructed on-forest, up to the design storm to which the measures have been engineered, and for a period of three years. After this three year period, ownership and responsibility for the measures reverts back to the USFS. The SUP Amendment now presented for Board consideration authorizes construction of sediment reduction measures in the Campbell watershed, which flows into the Campbell Avenue Corridor. The exact start and end date of the three year monitoring and maintenance period in this corridor will be established through an additional Amendment to the original SUP upon approval by both the USFS and the Board. In addition, the Campbell flood corridor is the third of several flood corridors which may possible receive treatment. As projects in other corridors are engineered and made ready for construction, approvals will be made through additional Amendments to the original SUP upon approval by both the USFS and the FCD Board of Directors.


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ALTERNATIVES:

1. The Board could choose to approve Amendment #2 to the existing SUP, resulting in the ability to proceed with construction of watershed restoration and flood mitigation construction work in the Campbell Corridor under the NRCS EWP program

2. The Board could choose not to approve Amendment #2 to the existing SUP, resulting in

the cessation of watershed restoration and flood mitigation construction work in the Campbell corridor under the NRCS EWP program.

3. The Board may amend or table this item for future discussion.

FISCAL IMPACT: This SUP Amendment includes no financial commitment and therefore has no financial impact. The financial impacts associated with construction of the measures authorized under this Amendment will be presented for Board consideration in conjunction with a separate agenda item; the Federal Assistance Agreement between the Flood Control District and the Natural Resources Conservation Service, which would obligate funds for the project. SUBMITTED BY ELECTRONIC ROUTING ATTACHMENTS:

• Schultz EWP Special Use Permit Amendment #2 • Schultz EWP Special Use Permit Amendment #1 - Signed • Schultz EWP Special Use Permit - Signed • Schultz EWP Special Use Permit Plan of Operations


Auth ID: PEA0812 Contact ID: COCONINO,COUNTY FCD Use Code: 923

FS-2700-23 (v. 10/09) OMB No. 0596-0082

U.S. DEPARTMENT OF AGRICULTURE FOREST SERVICE

AMENDMENT FOR

COST RECOVERY AGREEMENT

Amendment#: 2

This amendment is attached to and made a part of the special use authorization for watershed restoration measures under the water diversion use code issued to COCONINO COUNTY FLOOD CONTROL DISTRICT on 03/12/2013 which is hereby amended as follows:

The amendment adds the Campbell area watershed corridor and authorizes construction, and maintenance of watershed restoration measures in this area as described in the special use permit executed March 12, 2013. Construction activities are subject to final approval of plans and specifications of designs submitted by the Holder. This additional project area and located on the west side of the Timberline Estates private property at the end of Campbell Road and north of Forest Road 6064D, in Sections 7, 8 and 17, Township 22 North, Range 8 East, G&SRM as shown on the attached Map Exhibit A2. An operating plan amendment may be required to address site specific requirements for this project area. All other terms and conditions including the approved project operating plan and clauses of the permit issued on March 12, 2013 remain in place.

This Amendment is accepted subject to the conditions set forth herein, and to conditions N/A to N/A attached hereto and made a part of this Amendment.

________________________________________

________________________________________

Elizabeth Archuleta, Chairwoman Coconino County Flood Control District Board of Directors

Michael T. Elson

________________________________________ District Ranger ________________________________________

________________________________________

Date Date

According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0082. The time required to complete this information collection is estimated to average one (1) hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at 202-720-2600 (voice and TDD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal opportunity provider and employer. The Privacy Act of 1974 (5 U.S.C. 552a) and the Freedom of Information Act (5 U.S.C. 552) govern the confidentiality to be provided for information received by the Forest Service.


COCONINO COUNTY FLOODCONTROL DISTRICT

ATTEST:

CLERK OF THE BOARD DATE

APPROVED AS TO FORM:

DEPUTY DISTRICT ATTORNEY DATE


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pbell EW

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1

Plan of Operations

Schultz Emergency Watershed Restoration (EWP) Project

Table of Contents

Introduction 3

General Description 3

Special Use Permit Approval and Amendment Process 3

Schultz Project Mitigation Measures 4

Silviculture 4

Botany 5

Weed Management 5

Soil/Watershed 6

Public Safety 7

Trails 7

Range 7

Heritage Sites 8

Wildlife 9

Monitoring and Maintenance 9

Appendices 14

F L O O D C O N T R O L D I S T R I C T


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Appendices

Appendix I: Schultz Emergency Watershed Protection Project Environmental Assessment

Appendix II: Schultz Emergency Watershed Protection Project Decision Notice/Finding of No Significant Impact

Appendix III: Construction Plans and Specifications – Brandis/Thames Corridor


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Introduction

The Schultz Fire – Flood EWP Project is an integrated system of watershed restoration measures performed on Forest Service lands, and flood mitigation measures performed in downstream residential areas; which will result in decreased risks to life, property, and public infrastructure following the 2010 Schultz Fire and the subsequent three years of flooding that has resulted downstream.

General Description

The Schultz Fire – Flood EWP Project consists of:

• Construction and limited maintenance of watershed restoration measures using Natural Resources Conservation Service Emergency Watershed Protection and Coconino County Flood Control District funding mechanisms to support measures to reduce the amount of sediment leaving the forest in order to maintain the hydraulic capacity of downstream channels constructed in residential areas.

o The watershed restoration measures include re-establishing alluvial fans and efforts to restore eroded channels along historic watershed drainages to stable conditions.

o Another purpose of the watershed restoration measures is to provide greater predictability as to future flood flows from the Schultz Fire burn area in an effort to keep downstream investments in flood mitigation effective.

Special Use Permit Approval and Amendment Process

The following outlines the special use permit (SUP) approval and amendment process for the Schultz Fire – Flood EWP Project:

• An SUP has been developed and approved; establishing overall project terms and conditions, and authorizing construction of watershed restoration measures once final construction plans are approved in the first flood corridor by the USFS, NRCS and Coconino County Flood Control District. The term of this SUP is 10 years.

• Amendments to the SUP and this plan of operations will be developed and approved authorizing construction of watershed restoration measures in additional flood corridors as construction plans are completed and approved by the USFS, NRCS and Coconino County Flood Control District.

• Revisions to plans will also require approval of the USFS prior to implementation and per clause II.B. of the permit.

• Once construction of watershed restoration measures is completed in a flood corridor in accordance with the agreement between Coconino County Flood Control District and NRCS and with final inspection by the USFS, an Amendment to the SUP will be developed to establish the end date of the three year maintenance period for that corridor.


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o The maintenance period will begin upon completion of construction, as determined by final inspection and sign-off by the NRCS in coordination with the USFS, and will end three years from that date, pending final inspection and sign-off by the USFS per clause VII. E. of the special use permit.

o At the end of the three year maintenance period, the Coconino County Flood Control District and the Forest Service will evaluate the corridor per Clause VII.E., Rights and Responsibilities Upon Revocation or Termination Without Renewal, and determine site restoration that may be necessary prior to termination of the permit or removal of a flood area from the permit. An amendment will be prepared to remove project areas from the permit or add specific corridors.

o The permit may need to be reissued if the 3 year establishment period extends beyond the expiration date of the permit.

o At the end of the term of the permit for each watershed, the authorized officer or representative will review the project area and watershed restoration improvements per clause VII.D. of the special use permit. If restoration improvements and construction areas are fully restored and there are no resource or safety concerns, the authorized officer would allow improvements to remain in place upon written concurrence.

Schultz Project Mitigation Measures

Statements in italics are drawn from the Schultz Sediment Reduction Decision Notice and Environmental Assessment. Subsequent statements are discussions of how those mitigation measures will be met by the Coconino County Flood Control District and contractor in coordination with the Forest Service.

Silviculture

Prior to removing trees or vegetation the contractor would be required to notify and coordinate with USFS personnel. All efforts would be made to preserve standing, live trees not directly in the way of channel improvements. Seedlings planted in the project area during 2011/2012 rehabilitation efforts would be avoided when possible. Brush and slash would be stockpiled for obliterating access roads and staging areas.

USFS will perform any and all required timber valuation surveys within the area covered by the Schultz EWP Decision Notice and permit area, concurrent with review of 30% engineering plans if possible, and in advance of anticipated construction start dates. USFS will also mark any and all critical trees not to be cut or otherwise damaged within the project area.

All efforts will be made to preserve standing, live trees not directly in the way of channel improvements. Seedlings planted in the project area during 2011/2012 rehabilitation efforts will be avoided when possible. Brush and slash will be stockpiled for obliterating access roads and staging areas.


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Botany

Temporary road routes would be surveyed for Rusby milkvetch (Astragalus rusbyi) prior to construction or reconstruction; if detected, populations would be avoided where possible.

Coconino County Flood Control District will submit final construction plans for review and approval by USFS. USFS will identify and stake areas to be avoided if construction is anticipated to occur within the survey season for the Rusby milkvetch, and the Coconino County Flood Control District will require that the contractor protect identified populations. If construction is scheduled for outside this season, no survey will be required.

Weed Management

The objective of weed management would be to prevent the introduction of nonnative weed species into the fire area and minimize transfer of weed seed between watersheds. To this end, the primary defense would be the cleaning of all equipment before it enters the National Forest. Coconino County would ensure that all personnel and contractors are responsible for cleaning any and all equipment brought on site to mitigate introduction of noxious weeds into the area. Additionally, impacts to existing vegetation and habitats that are designated for protection would be minimized through marking of these areas and avoidance. Areas that have high densities of non-native, invasive weeds would be not be used for staging areas. Additionally, disturbed sites would be monitored for at least three years after completion of the project to assess the need for weed treatment. Infestations would be treated as soon as they are detected.

Coconino County Flood Control District will require all contractors to utilize a pre-emergent herbicide on all staging and cleaning areas only, as defined in a pesticide-use plan to be developed for this project by the Flood Control District or the contractor and approved by the USFS. Any herbicide treatment proposal must be consistent with the Weeds Environmental Impact Statement and decision. It is understood that such pre-emergent herbicide can remain effective for up to 120 days.

Following construction, and/or after the 120 day effective period, all staging and cleaning areas will be reseeded with a certified weed-free native seed mix acceptable to the USFS.

Monitoring of these reseeded areas will be performed in conjunction with the Monitoring and Maintenance mitigation measures described herein for the three year monitoring and maintenance period.


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Soil/Watershed

To minimize the construction-related impacts to soils and water resources, all proposed work would be accomplished under an Arizona Pollutant Discharge Elimination System (AZPDES) permit with preparation and implementation of a Stormwater Pollution Prevention Plan (SWPPP) and using Forest Service best management practices (BMPs). The SWPPP is administered by the Arizona Department of Environmental Quality. SWPPP-related best management practices for reducing erosion and preventing sediment transport from construction activities would include re-seeding of all disturbed areas and installation of such measures as silt fences and straw wattles to minimize sediment movement. Construction activities would be timed to avoid disturbance during periods most likely to experience flow generating storm events. The exact SWPPP-related erosion control measures would be developed during final project design with SWPPP implementation by the construction contractor. Forest Service BMPs that would be implemented are derived from Forest Service Handbook (FSH) 2509.22 – Soil and Water Conservation Practices Handbook. Implementation would occur through incorporation in the SWPPP

To minimize the construction-related impacts to soils and water resources, all proposed work will be accomplished under an Arizona Pollutant Discharge Elimination System (AZPDES) permit with preparation and implementation of a Stormwater Pollution Prevention Plan (SWPPP) and using Forest Service best management practices (BMPs). The SWPPP is administered by the Arizona Department of Environmental Quality. SWPPP-related best management practices for reducing erosion and preventing sediment transport from construction activities will include re-seeding of all disturbed areas and installation of such measures as silt fences and straw wattles to minimize sediment movement. Construction activities will be timed to avoid disturbance during periods most likely to experience flow generating storm events. The exact SWPPP-related erosion control measures will be developed during final project design with SWPPP implementation by the construction contractor. Forest Service BMPs that will be implemented are derived from Forest Service Handbook (FSH) 2509.22 – Soil and Water Conservation Practices Handbook. Implementation would occur through incorporation in the SWPPP


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Public Safety

Given the potential for intense periods of activity by construction crews, a closure order of the project area would be implemented during the construction phase, including FR 420 north of FR 556 and south of the junction of FR553. Major access points from the surrounding private lands would be marked and public notice would be made of the forest closure period. Protection devices would be provided including barricades, fencing, warning signs, and other devices necessary to ensure that the general public is notified of construction activities within a watershed. Construction activities would be required to be conducted in a manner consistent with all safety regulations and required permits.

USFS will mark major access points from the surrounding private lands and will distribute public notices of the forest closure period. Coconino County Flood Control District contractors will provide protection devices around the immediate area of construction.

Trails

The only major trail through the project area is Deer Hill Trail, which crosses each of the drainages. This trail would be closed during the construction period.

USFS will mark major access points from the surrounding private lands and will distribute public notices of the trail closure period.

Coconino County Flood Control District contractors will flag the immediate construction area signifying the trail closure.

Range

Grazing within the project area would be deferred for the next two to three years to allow watershed recovery to progress. Before grazing resumes, fences impacted by construction activities would be repaired or replaced. Where fences cross active channels, a crossing design that minimizes maintenance without hindering channel processes would be utilized.

Temporary Fence Criteria Grazing may still be permitted within the project area if determined to be suitable by the USFS. If grazing occurs within or adjacent to areas of project work, the County would be responsible for finding an alternate means of keeping livestock out of the area, such as temporary fencing by electric single wire, during the time livestock are in the area in coordination with the Flagstaff Ranger District Range Program Manager. Protective fencing should be temporary.


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Long-term Vegetation Monitoring Plots: There are two Historic Range Vegetation Plots as well as a set of Northern Arizona University-USFS Native Plant Material Program Plots located along FR420C. It is not anticipated that these plots would be disturbed as part of the planned work; however the plots would be clearly staked prior to any ground disturbance to insure that they are avoided. The Coconino County Flood Control District will submit final construction plans for review and approval by USFS. Plans will avoid long-term vegetation monitoring plots as much as possible. If potential conflicts are anticipated, USFS will identify and stake areas to be avoided.

Heritage Sites

Pre-fire mapping of archaeological sites within the project area indicate that a number of sites are near enough to proposed disturbance areas to raise concern about disturbance of cultural resources. Many of these sites are within known floodways and may have already been disturbed by flood events. Others may be impacted by erosion as channel banks continue to erode. In these cases, bank protection and channel conversion that slows erosion rates would help protect these sites. In other cases, sites may be directly in the area proposed for treatment activities. These sites would be analyzed on a site by site basis prior to work occurring in those areas to determine if protection or avoidance is the best alternative for each site. If protection is required, appropriate bank protection methods including those listed in Appendix A would be utilized.

If unexpected discoveries are encountered during implementation, project activities would stop and appropriate personnel would be consulted. Given the possibility of inadvertent discoveries of buried archaeological deposits within the project area, archaeological monitoring would be performed during the operation of ground moving machinery. Mitigation of inadvertent discoveries shall be performed in consultation with the Arizona SHPO and/or affiliated tribes. Monitoring would be performed by a qualified archaeologist.

Coconino County Flood Control District will submit final construction plans for review and approval by USFS. Plans will include avoidance or mitigation of any heritage site conflicts.

USFS will provide an archaeological monitor for the duration of construction in 2013. Availability of USFS funding for archaeological monitoring in subsequent years is unknown, and would become the responsibility of the Flood Control District for future construction projects. If an inadvertent discovery is made while the archaeological monitor is not present, Coconino County contractors would cease work and consult the appropriate USFS personnel per special use permit clauses. V.D and VI.D


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Wildlife

Surveys for Mexican spotted owl (MSO) occupancy would be conducted prior to implementation of construction activities within 1/4 mile of MSO habitat (375 acres). If occupancy is discovered, timing restrictions on construction activities within that 1/4 mile buffer would apply.

Surveys for northern goshawk occupancy would also be conducted prior to implementation of construction activities within post-fledgling areas (PFA) within the analysis area (4,200 acres); if new nesting sites are located, timing restrictions on construction activities within PFAs would be required.

Large snags identified as leave trees by Forest Service biologists would be avoided.

Coconino County will submit final construction plans for review and approval by USFS. USFS will identify and stake areas to be avoided and the Coconino County Flood Control District would comply with timing restrictions and avoidance areas.

Monitoring and Maintenance

The channel enhancements are designed to remain stable within the bounds of natural variation without maintenance. Nonetheless, restoration of degraded stream systems would require a certain amount of adaptive management, whereby monitoring would be used to direct future improvements. Although the proposed treatments are expected to be self-maintaining, monitoring on at least an annual basis—especially after larger storm events—would be conducted by the contractor and/or Coconino County to document treatment success and identify the need for additional measures and maintenance. For example, modified channels may experience localized down cutting and/or stream bank erosion owing to low frequency, high intensity precipitation events and/or hydraulic stresses in excess of threshold values needed to mobilize channel bounding sediments. Monitoring would identify those areas requiring additional treatment.

Monitoring would entail photography and measurement of detailed cross sections at permanently monumented sites. Cross-sections would be compared to previous years to estimate aggradation or degradation at the site. If the monitoring indicated that significant channel degradation was occurring, maintenance in the form of additional grade stabilization may be required. Monitoring would be accomplished by foot travel and closed roads would be reopened if access was required for maintenance; any additional ground disturbing work performed for maintenance of the project would follow the BMPs and other design features outlined for the original treatment.

In accordance with the Operations and Maintenance Agreement developed and executed between the Coconino County Flood Control District and the Natural Resources Conservation Service (NRCS), the Coconino County Flood Control District will conduct monitoring and maintenance on National Forest lands as follows:


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I. General Practices covered by the Operations and Maintenance (O&M) Agreement between the Coconino County Flood Control District and the NRCS are identified as:

• Channel Stabilization • Grade Stabilization • Access Road • Critical Area Planting

The Agreement defines responsibilities for inspecting and maintaining the restoration measures located on Coconino National Forest lands within the Schultz Fire-Flood Assistance Area, Coconino County, Arizona. The Coconino County Flood Control District’s responsibility for operations and maintenance begins when construction of a project is determined to be complete by NRCS and USFS. This responsibility shall remain in effect for up to three (3) years from the date construction of the watershed restoration measures covered by the O&M Agreement is determined to be complete. The Coconino County Flood Control District is responsible for financing the operation and maintenance activities identified in the O&M Agreement. A. The Coconino County Flood Control District Shall:

1. Complete all normal maintenance, repair, or replacement activities within a reasonable time after the identification of such need; as determined by the Coconino County Flood Control District, working with the NRCS and the USFS, without cost to NRCS or the USFS. “Normal” maintenance activities are defined as maintenance activities resulting from precipitation events up to the Coconino County Flood Control District’s Post Disaster Design Storm Standard as applied to each Schultz Flood Corridor. The Coconino County Flood Control District is not responsible for repairing or maintaining watershed restoration measures damaged by precipitation events in excess of the Post Disaster Design Storm Standard as applied to the specific flood corridor. However, if there are any resource damage or safety concerns that arise as a direct result of the presence of the watershed restoration measures and structures, or if there is a need to remove structures or parts of structures that have been displaced, the Flood Control District would be responsible for addressing those needs prior to final inspection and acceptance by the Forest Service.

2. Obtain prior NRCS and USFS approval of all plans, designs, and specifications for any maintenance work deviating from the O&M plan or any planned alteration to the project or structural practices or approved plans;

3. Notify NRCS and USFS of any proposed agreement to be entered into with other parties

for the operation or maintenance of all or any part of the project, and provide NRCS and USFS with a copy of the executed agreement after it has been signed by the Coconino County Flood Control District and the other party. Such agreements will not negate the


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Coconino County Flood Control District’s responsibilities as stated in the O&M Agreement;

4. Comply with Federal, State, local, and tribal laws and regulations in the operation and

maintenance of the structures; and

5. Consider air and water quality, sediment control, and other environmental concerns in the operation and maintenance of the structures.

II. Operation There are no operational activities associated with the USFS watershed restoration measures. III. Inspections/Monitoring Plan The Coconino County Flood Control District shall inspect the measures as specified in the O&M Agreement. Monitoring activities will include repeat photography of key watershed areas. Cross section and longitudinal profile measurements of both alluvial fans and channels will be employed if significant changes in stream channel stability are observed.

A. The Coconino County Flood Control District shall perform visual inspections after major storm events and shall conduct photo monitoring in the fall after monsoon runoff has ended to determine if the watershed restoration measures are functioning properly or if maintenance is needed. It is recommended that inspections take place pre-winter (October-November). All items listed in the section, “Maintenance” should be included in each inspection.

B. Inspections shall be performed to identify the following deficiencies, if applicable, and identify potential necessary corrective measures:

1. Check alluvial fans for erosion or significant incisions. 2. Check restored channels for changes in width or depth outside the design

ranges for specific stream types as defined by the Rosgen classification system.

3. Check channel structures for erosion, displacement, accelerated weathering and/or decay.

4. Check that low water crossings are in good condition. 5. Check for desirable vegetative coverings.

C. Any unusual areas of concern observed between periodic inspections shall be

reported immediately to the local NRCS District Conservationist and the USFS.


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IV. Maintenance The watershed restoration measures are designed to remain stable within the bounds of natural variation without maintenance. Significant changes in channel dimension that change the channel type (Rosgen Channel Classification) may trigger the need for maintenance. Maintenance activities will be driven by results from monitoring these areas and an assessment of the potential and/or actual impacts to downstream flood mitigation measures. It is the responsibility of the Coconino County Flood Control District to ensure that the following operation and maintenance items, as a minimum, are addressed if identified as areas of concern in annual reports. A schedule for corrective actions shall be developed for completion of identified maintenance work in a timely manner. All maintenance efforts shall be performed to insure practice integrity and to maintain the restoration measures for the intended design life.

1. Sediment Storage Area Enhancement Areas – Re-grade and/or reshape if necessary to maintain design grade and dimensions.

2. Stream Channel Stability – Re-grade and/or reshape if necessary to maintain design grade and dimensions.

3. Channel Structures - Replace or repair to original grade if necessary to ensure structural

integrity and public safety. Remove foreign debris that hinders system operation if necessary.

4. Low Water Crossings – Forest roads will continue to be maintained by USFS, who will

maintain the roadway surface, which may include periodic grading or reshaping, including through the low crossing. The Flood Control District will remove debris, if necessary, that may accumulate at the stream crossing to prevent blockage and to maintain flow capacity associated with the low water crossing improvements. Culverts and other inappropriate drainage appurtenances that concentrate flows shall not be installed in low water crossings that cross alluvial fans.

5. Critical Area Planting – Maintain vegetated areas in adequate cover to meet the intended

purpose(s); this may include reseeding. V. Records The Coconino County Flood Control District shall maintain the following records in a permanent file at their office:

A. A record of all inspections and corrective actions taken. B. As-built drawings; permits; and related material. C. Photographs at the time of construction. D. Photographs at the time of inspection.


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E. Photographs of any failures or maintenance needs, before and after repair. F. Cross-section and profile survey results.

Copies of all monitoring and inspection reports shall be provided to NRCS and the USFS. The personnel responsible for conducting the inspections shall prepare the written report of each inspection and provide a copy to the NRCS State Conservation Engineer and the USFS within 30-days from the date the inspection was conducted.


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Amendment #1 to Operating Plan Coconino County Flood Control District

Road Maintenance of Forest Road 420:

The holder (including their contractors) is allowed to maintain Forest Road 420 only within its existing prism. Maintenance is limited to blading the existing roadway prism and disturbed drainage structures. No work is to be done outside of the existing disturbed roadway prism at any time. Appropriate notification signage is required when work is occurring while the road is open to the public or being used by the contractors. Conditions of the fire plan and invasive weed mitigation measures (such as clean equipment) already identified in the Operating Plan will be followed. No surfacing material will be allowed on the road. Road maintenance will be done to meet the specification design sheets for rolling dips and road cross sections attached.


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The Holder (Coconino County Flood Control District) and their contractors and assigns may use mulched chip piles that are located along Forest Road 420 and Forest Road ? These chips may be transported to be used within the permit area for approved projects. Do not excavate the soil under the piles by leaving a layer of chipped material on site. The pile areas must be left neatly when work is complete.
