Maynila, Pilipinas

PROCUREMENT MANAGEMENT DEPARTMENT

REQUEST FOR QUOTATION

1. The Bangko Sentral ng Pilipinas requests quotations for the hereunder requirement: Name of the Requirement/Brief Description

: Supply and Delivery of One (1) unit of Plaque with Stand, as per BSP Technical Specifications

Approved Budget for the Contract (ABC)

: Php7,600.00, inclusive of all applicable taxes and other charges (Quotations/Proposals exceeding this amount shall be disqualified.)

Delivery Period : On or before 17 May 2022 Reference : BAC-HO GS No. 2022-0409 dated 01 March 2022 Alternative Method of Procurement

: Negotiated Procurement – Small Value Procurement

2. All particulars and activities relative to Eligibility of Suppliers, Evaluation of

Quotations/Proposals, Validation and Award of Contract shall be governed by 2016 Revised Implementing Rules and Regulations of Republic Act No. 9184 (2016 Revised IRR).

Activity Schedule1 Venue/Contact Number

a. Deadline of Submission of Quotation / Proposal

25 March 2022; 12:00 N.N.

Online or electronic submission to e-mail Address: delegatedprocurement@bsp.gov.ph

OR

Physical submission of hard copy at

designated BID BOX FOR DELEGATED PROCUREMENT located at Gate 3, Bangko Sentral ng Pilipinas, A. Mabini corner P. Ocampo Sr. Sts., Malate, Manila.

Supplier’s representative or courier

service provider shall fill-up the herein attached BSP Submission Form (BSF) and affix the same in the front outside envelope or cover of the bid. BSF are also available at the reception area at Gate 3.

As precautionary measure, participating suppliers are instructed to:

1 In case there is suspension of work (due to declaration of special non-working day or fortuitous event)

on the scheduled deadline for submission and opening of Price Quotation, said deadline shall be moved to the next working day at same venue and time.

Activity Schedule1 Venue/Contact Number

1. Wrap/enclose bidding documents with plastic, preferably clear.

2. Submit documents at least thirty (30) minutes before the scheduled deadline of submission to facilitate disinfection/sanitation.

3. Before dropping the quotation/ proposal, place the front portion of the BSF underneath the time stamp machine situated near the bid boxes to indicate the exact time of submission or dropping of the quotation/proposal.

b. All Written Requests (except submission and receipt of quotations/ proposals)

Procurement Management Department Room 212, 2nd Floor, 5-Storey Building Bangko Sentral ng Pilipinas A. Mabini corner P. Ocampo Sr. Streets, Malate, Manila E-mail Address: delegatedprocurement@bsp.gov.ph

Note: All requests shall be in writing and addressed to the Director, Procurement Management Department.

3. Submit the properly filled up quotation/proposal on or before the deadline set

above (use BSP-Prescribed Form). Suppliers can modify or withdraw their quotations/proposals at any time before the deadline for the submission and receipt thereof; provided, that they send another quotation/proposal, which is labelled as a “modification” of the one previously submitted. A quotation/proposal which is submitted late shall not be accepted.

4. The Supplier shall submit the following documents together with the

Quotation/Proposal on the deadline date of submission of Quotations/Proposals (see applicable timelines in footnote no. 2):2,3

a. Legal Documents:

a.1 Philippine Government Electronic Procurement System (PhilGEPS) Registration Number OR, if platinum membership, expired Certificate of Platinum Membership with Official Receipt of renewal application; and

a.2 Copy of Y2022 Business/Mayor's permit OR Expired Y2021 Business/Mayor's permit with Official Receipt of renewal application4 subject to submission of Y2022 Business/Mayor’s Permit after award of contract but before payment;

2 The following documents may be submitted after award of contract but before payment, as per

GPPB Resolution No. 09-2020: Valid and current Business or Mayor's permit; Notarized Omnibus Sworn Statement; and Notarized Performance Securing Declaration, unless replaced by a performance security in the

prescribed form (if applicable). 3 In lieu of the Mayor’s Permit and PhilGEPS Registration Number, the Certificate of Platinum

Membership may be submitted. 4 Documents for foreign suppliers must be in accordance with Section 8.5.2 of the 2016 Revised IRR,

which states:

NOTES: i. For Joint Venture: Each partner shall submit this document; and

ii. For Individuals engaged under 53.9 of the 2016 Revised IRR, only the BIR Certificate of Registration shall be submitted in lieu of DTI Registration and Mayor’s Permit.

b. Technical Documents:

b.1 Valid JV Agreement (JVA), if applicable; b.2 BSP Terms and Conditions duly signed by the supplier’s authorized

representative on the CONFORME page. The person who signs said Quotation/Proposal Form shall be the authorized signee in ALL the submitted documents of supplier;

b.3 BSP Technical Specifications (Annex A) together with Annexes B, C and D (4 pages) duly signed by the supplier’s authorized representative on the CONFORME page; and

c. BSP Supplied Evaluation Matrix (BSPSEM) duly accomplished and signed

on each and every page by the supplier’s authorized representative; and

d. Actual Sample of offer based on the BSP-prescribed specifications as specified in BSPSEM. i. The address for submission of similar works/samples is Gate 3, Bangko

Sentral ng Pilipinas, A. Mabini corner P. Ocampo Sr. Sts., Malate, Manila 1004. As social distancing measure, suppliers can leave their samples/documents in the designated box at Gate 3 and have these acknowledged thru the time and date stamp machine stationed in the same location.

ii. As precautionary measure, suppliers are strongly advised to pack their respective samples in a durable waterproof container, wrapped and covered in clear plastic, to facilitate disinfection and quick evaluation on the proper sealing and marking of samples.

NOTE: 1. Failure to submit the technical documentary requirements within the

period prescribed above shall result in the disqualification of your Quotation/Proposal.

2. The person who signs the Quotation/Proposal Form shall be the authorized signatory in ALL the submitted documents of supplier.

5. The BSP assumes no responsibility whatsoever to compensate or indemnify any supplier for expenses incurred in the preparation of Quotations/Proposals.

“For Foreign Suppliers, the foregoing documents may be substituted by the appropriate equivalent documents in English, if any, issued by the country of the supplier concerned. Otherwise, it must be accompanied by a translation of the documents in English issued by the relevant foreign government agency, the foreign government agency authorized to translate documents, or a registered translator in the foreign supplier’s country; and shall be authenticated by the appropriate Philippine foreign service establishment/post or the equivalent office having jurisdiction over the foreign supplier’s affairs in the Philippines. These documents shall be accompanied by a Sworn Statement in a form prescribed by the GPPB stating that the documents submitted are complete and authentic copies of the original, and all statements and information provided therein are true and correct.”

6. The BSP reserves the right to reject the Quotation/Proposal or not award the contract and makes no assurance that a Contract shall be entered into as a result of this request.

7. The BSP may suspend the conduct of procurement activities adversely affected or

interrupted by the declaration of a State of Calamity, or implementation of community quarantine or similar restrictions at any time during the existence of such calamity, or quarantine or similar restrictions, and when it has assessed or determined that: (a) No Supplier will be able to submit a quotation/proposal or comply with the requirements of the procurement rules due to the limitations resulting from the declaration of a State of Calamity, or implementation of a community quarantine or similar restrictions; or (b) Conduct of procurement activities cannot be undertaken without endangering the health and welfare of its personnel despite the work from home or other alternative work arrangements.

8. The BSP may cancel or terminate the conduct of procurement activities, for any justifiable reason, such as but not limited to: (a) physical and economic conditions have significantly changed so as to render the project no longer economically, financially, or technically feasible, as determined by the end-user unit; (b) project is no longer necessary as determined by the end-user unit; (c) source of funds for the project has been withheld or reduced through no fault of the BSP; or (d) brought about by the declaration of a State of Calamity, or implementation of community quarantine or similar restrictions (Sec. 35.6 of the 2016 Revised IRR).

9. The BSP may declare failure of bidding/procurement based on its assessment and review of all its planned and ongoing procurement pursuant to Section 1 of GPPB Resolution No.09-2020.

10. The BSP aims to ensure that only vendors/suppliers with known experience and

proven capability on the requirements of the particular contract should continue to participate in BSP procurement. Hence, in line with Section 9(e) of the 2016 Revised IRR of R.A. No. 9184, the BSP evaluates the performance of suppliers/vendors by rating the supplier’s responsiveness to BSP specifications/Terms of Reference, promptness of delivery, quality of goods/services, and offer’s value for money.

RODOLFO R. DAVID

Acting Manager* *As per Office Order No. 0128, Series of 2022

Attachments: BSP Quotation/Proposal Form BSP Terms and Conditions BSP Technical Specifications (Annex A) together with Annexes B, C and D BSPSEM

Q U O T A T I O N / P R O P O S A L For: THE PROCUREMENT MANAGEMENT DEPARTMENT Bangko Sentral ng Pilipinas A. Mabini and P. Ocampo Sr. Streets, Malate, Manila On behalf of the supplier, the undersigned, declares that:

a. We have examined the Bidding Documents, including the issued Bid Bulletin/s, if any, the receipt of which is/are hereby duly acknowledged;

b. We submit the following quotation/s:

Description of Requirement/Project

Approved Budget for the Contract (ABC), Inclusive of all

applicable taxes and other charges

Bid Price, Inclusive of all applicable taxes and other

charges (in Figures)

Supply and Delivery of One (1) unit of Plaque with Stand, as per BSP Technical Specifications

Php7,600.00 Php______________ ====================

c. We undertake, if our Quotation/Proposal is accepted, to deliver the goods/service in

accordance with the delivery schedule specified in the Bidding Documents;

d. We agree to abide by this Quotation/Proposal for the Price Validity Period of sixty (60) calendar days from date of opening of Quotations/Proposals and it shall remain binding upon us and may be accepted at any time before the expiration of that period, without prejudice to the right of the BSP to request extension of the validity period of our price quotation;

e. Until a formal Purchase Order is prepared and executed, this Quotation/Proposal

Form, together with your written acceptance thereof, shall be binding upon us;

f. We understand that you are not bound to accept the Lowest Calculated Quotation or any Quotation/Proposal you may receive;

g. We likewise certify/confirm that the undersigned is the duly authorized

representative of the supplier and granted full power and authority to do, execute, and perform any and all acts necessary to participate, submit the Quotation/Proposal, and to sign and execute the ensuing contract for herein project;

h. We acknowledge that failure to sign the Quotation/Proposal Form, including the

attached Project Cost Breakdown/Bid Cost Sheet/Detailed Cost Breakdown, if any, shall be a ground for the rejection of our Quotation/Proposal;

i. We acknowledge that we indicated the amount of our total bid price in figures; and

j. We understand that Quotations/Proposals not addressing or providing all of the required items in the Bidding Documents including, where applicable, bill of quantities, shall be considered non-responsive and, thus, automatically disqualified. In this regard, where a required item is provided, but no price is indicated, the same shall be considered as non-responsive, but specifying a “0” (zero) or “-“ (dash) for the said item would mean that it is being offered for free to the government, except those required by law or regulations to be provided for (Sec 32.2.1(a), Rule IX, IRR). It is further understood that to ensure completeness of the quotation/proposal, suppliers must ensure that ALL items, columns or matrices in the prescribed forms are appropriately filled-up and no item, column, or matrix is left blank.

(Signature over Printed Name of Supplier’s Authorized Representative)*

*Person who signs this Quotation/Proposal Form

shall be the authorized signatory in ALL the submitted documents of supplier.

Tel. No. :

Fax No. : Designation : Mobile : Date : E-mail : COMPANY : Company Address : PhilGEPS Registration No. :

BANGKO SENTRAL NG PILIPINAS

T E R M S A N D C O N D I T I O N S 1. ALL PRICES QUOTED HEREIN ARE VALID, BINDING AND EFFECTIVE FOR A PERIOD

OF SIXTY (60) CALENDAR DAYS FROM THE DATE OF THE OPENING OF QUOTATIONS/PROPOSALS.

2. If two (2) or more suppliers submit the same Quotation/Proposal and have been validated as the suppliers with the Lowest Calculated Responsive Quotations, the procuring entity shall use “draw lots” to break the tie.

3. Terms of Payment:

a. Payment shall be upon submission of all documents as required by the Bank, as indicated in the Scope of Works/Specifications/Terms of Reference and other bidding documents, if applicable; and

b. Payment shall be under the Checkless Payment System, in the form of a direct

credit to the bank account of the payee (awardee) through the demand deposit account of bank maintained with the Bank (BSP) upon submission of the Authority to Credit by the Supplier/awardee.

4. Delivery Period: On or before 17 May 2022

5. Where the AWARDEE fails to satisfactorily deliver the goods or services under the

contract within the specified delivery schedule or project implementation schedule, inclusive of duly granted time extensions,5 if any, the supplier shall be liable for damages for the delay and shall pay the BSP liquidated damages collectible from any money due or may be due to the supplier/contractor, whichever is convenient to the Bank. The supplier shall pay the BSP liquidated damages, not by way of penalty, an amount equal to one-tenth (1/10) of one percent (1%) of the cost of the delayed goods or services scheduled for delivery or performance for every day of delay. The liquidated damages will be imposed until such goods or services are finally delivered or performed and accepted by the BSP end-user department/office concerned.

In case the sum of liquidated damages reaches ten percent (10%) of the contract amount, the BSP shall have the right to cancel the contract and shall constitute a ground for disqualification of the Awardee from future biddings, without prejudice to the imposition of other sanctions provided under Rep. Act No. 9184 and its IRR. In addition to the liquidated damages, the erring supplier’s performance security, if any, shall also be forfeited.

6. Warranty: One (1) Year from the date of acceptance of the end-user.

5 The Supplier must deliver the goods or perform the services procured within the period prescribed by the BSP, as specified

in the Contract/bidding documents. If delays are likely to be incurred, the Supplier must notify the BSP end-user department/office in writing. Supplier must state therein the cause/s and duration of the expected delay. The BSP end-user department/office may grant time extensions, at its discretion, if based on meritorious grounds, with or without liquidated damages. In all cases, the request for extension should be submitted before the lapse of the original delivery date. The maximum allowable extension shall not be longer than the initial delivery period as stated in the original contract (as per Manual of Procedures for the Procurement of Goods and Services, GPM Vol. 2).

7. All transactions are subject to withholding of creditable Value Added Tax (VAT), as may be applicable, per Revenue Regulation No. 10-93.

CONFORME:

(Signature over Printed Name of the Supplier’s Authorized Representative)

Designation:________________________________

Revised: 16 March 2022

Conforme:

_______________________________Signature over Printed Name of theBidder's Authorized Signing Official

Bidder's Authorized Signing OfficialSignature over Printed Name of the_______________________________

Conforme:

_______________________________

Bidder's Authorized Signing OfficialSignature over Printed Name of the

Conforme:

Bidder's Authorized Signing OfficialSignature over Printed Name of the_______________________________

Conforme:

Conforme:

_______________________________Signature over Printed Name of theBidder's Authorized Signing Official

Conforme: