King County Employee Giving Program Ambassador Guide

2018

King County Employee Giving Program Ambassador Guide

1 Ambassador Guide & Toolkit

TABLE OF CONTENTS Introduction .................................................................................................................................................. 2

About the Employee Giving Program (EGP) ................................................................................................ 3

Benefits of the Program ............................................................................................................................ 6

2018 Annual Giving Drive .......................................................................................................................... 9

Being an Ambassador ............................................................................................................................. 10

Special Events: Everything You Need to Know ....................................................................................... 14

Giving Options ................................................................................................................................. 17

Tools & Resources ............................................................................................................................ 20

Employee Giving Program Contact Information ................................................................................ 21

FAQ ................................................................................................................................................. 22

Pledging ................................................................................................................................................... 22

Program & Annual Giving Drive .............................................................................................................. 23

Volunteering ........................................................................................................................................... 26

Nonprofits ............................................................................................................................................... 29

Ambassador Toolkit ......................................................................................................................... 31

Templates................................................................................................................................................ 32


Introduction Welcome to the King County Employee Giving Program’s 2018 Annual Giving Drive! You as an Ambassador serve a vital role in the success of the Annual Giving Drive. It is only with your help that we reach 14,500+ King County employees and raise millions of dollars to support communities in need. Your work as an Ambassador makes a huge difference. The 2017 Annual Giving Drive raised $1.92 million to support nonprofit organizations that employees feel passionately about. Even in tough economic times the Employee Giving Program has experienced an upward trend of employee support. King County employees care deeply about giving back and generating social good in their communities. Thank you for your your part in making this all possible! This toolkit will provide you with a foundation of knowledge, tips about being an Ambassador, and the resources you’ll need to be successful. You can find additional materials on the EGP website (kingcounty.gov/giving) and the Ambassador SharePoint pages. Your fellow worksite Ambassadors can also be a great resource, as well as the Employee Giving Program campaign staff. As you participate in the Annual Giving Drive and assist others, remember that you are making a difference here, at home, and across the world. Thank you!

Junelle Kroontje, Employee Giving Program Manager

Employee Giving Program Committee Mistica Straight, Committee Chair Martine Kaiser, Committee Chair Elect Matthew Perkins, Committee Vice Chair Laina Poon, Treasurer Lluvia Ellison-Morales, Communications Chair Kim Laymen, Member Tricia Barbachan, Member Jenna Wolfstone, Member Ashley Byrd, Member Brittany Sweet, Member

https://kc1.sharepoint.com/teams/DESc/EGP/amb/SitePages/Home.aspx


About the Employee Giving Program (EGP)

Thirty Years of Workplace Giving!

The Employee Giving Program (EGP) is the workplace giving program for employees of King County government. It was established in 1988 to create an easy and cost-effective way for employees to support their favorite nonprofit organizations, reduce the disruption to the workplace of multiple charitable campaigns, and introduce an avenue for different nonprofits to participate. Essentially, EGP exists to make it easy for you to do good. In 1988, there were fewer than 10 participanting nonprofit organization. Today there are more than 1,100 and growing. Over this period of 30 years, more than $30 million have been donated by King County employees, making the KCEGP the third largest public sector workplace giving program in Washington State.

Mission “The King County Employee Giving Program delivers an innovative and effective comprehensive giving program that empowers and engages employees, to enrich our communities and provide opportunities for all people to thrive.”

Authority The King County Employee Giving Program is established in King County Code 3.36, making us an official part of county business. Therefore, Ambassadors may use county resources in conducting their work during the Annual Giving Drive. The program allows us to raise money for nonprofits in a cost-effective and efficient way. By consolidating fundraising efforts into one program, workplace giving programs like the EGP have been shown to minimize costs to the tax-payer that multiple fundraisers in the workplace cause, at the same time achieving better fundraising outcomes and maximizing returns for the nonprofits. Win-win!

http://www.kingcounty.gov/council/legislation/kc_code/06_Title_3.aspx



Program Structure The Employee Giving Program is for all employees from all branches of King County government. The EGP is overseen and guided by a committee of up to 15 employees from all over the county and administered by King County employees, (program staff) who report to the committee. Staff run the EGP’s five lines of business year-round.

Ambassadors are crucial to the program, especially during the Annual Giving Drive. Ambassadors are the key to ensuring every King County employee has a quality opportunity make a difference through the program. You are responsible for raising awareness of the program in the workplace by planning fundraising efforts, promotional communications, hosting nonprofit speakers, and coordinating special events. Most importantly, Ambassadors bring moments of meaning to their peers’ lives.

What the EGP does The Employee Giving Program operates year-round. We have five lines of business:

Workplace Giving

Employee Engagment and Development

Policy

Administration

Community Partnerships

Impact

Special Event Coordinators,

Helpers, and Team Members

Worksite Ambassadors

Lead Ambassadors

Employee Giving

Program Staff & Committee

http://www.kingcounty.gov/audience/employees/giving/about-the-egp/committee.aspx


Our work includes administering the Annual Giving Drive, natural disaster relief efforts, volunteer programing, policy development, annual nonprofit screenings, pledge processing, community outreach and education, and more!

“Workplace giving is one of the most cost-effective forms of fundraising.”

Cost of the program The Employee Giving Program is committed to keeping costs low and finding new efficiencies every year. Program costs are critical because they cover the support needed to coordinate a large workplace giving program. Funding ensures a system of accurate reporting and check distribution, nonprofit eligibility screening, and year-round program support. Workplace giving is one of the most cost-effective forms of fundraising. According to the Association of Fundraising Professionals, here are some examples of national cost averages of typical fundraising methods:

Direct Mail Acquisitions: $1.00 to $1.25 per dollar raised Direct Mail Renewal: $.20 per dollar raised Special Events: $.50 per dollar raised Grant Writing: $.20 per dollar raised Capital Campaign (doing a large one time capital project such as a

building) $.05-$.10 per dollar raised

Per King County code, the EGP is paid for by the nonprofits that receive donations through the program. In 2017, the program costs to nonprofits were just $0.11 cents per $1.00 raised. This is in line with other workplace

$-

$0.20

$0.40

$0.60

$0.80

$1.00

$1.20

$1.40

Direct MailAcquisition

Special Event Direct MailRenewal

Grant Writing King CountyEmployee

GivingProgram

CapitalCampaign

Average Cost Per Dollar Raised of Typical Fundraising Methods

Source: Association of Fundraising Professionals

Costs associated with the EGP include:

• Printing of Annual Giving Drive and program materials

• Volunteer Ambassador training and recognition

• Marketing and communications events and materials

• Postage, report production, and disbursement of nonprofit checks

• Technology support

• Staff salaries and support

• Rent and overhead


giving programs in the area. Because costs of the EGP are relatively stable, the more money we raise the lower the overall cost per dollar can be. Additionally, EGP provides invaluable marketing to nonprofits by maximizing their exposure to a wide audience of county employees. Nonprofits must fundraise in order to pursue their missions and they have several fundraising tools in their toolbox to do this. All of these tools must be utilized to get the most out of the nonprofits fundraising potential. Additionally, nonprofits can use the money raised through our program to leverage other grants and fundraising dollars. Workplace giving in general, and the Employee Giving Program specifically, offer nonprofits one of their most powerful, low-risk fundraising options.

“Workplace giving in general, and the Employee Giving Program specifically, offer nonprofits one of their most powerful, low-risk fundraising options..”

Benefits of the Program

Because the EGP is an easy, cost-effective, and an efficient way to raise money it allows the nonprofits to spend more time and money on direct programs: feeding the hungry, housing the homeless, protecting the environment, providing cultural experiences, and more. Your participation will make a difference!

For Employees Easy: Fill out the online form, click submit, and done! EGP will take care of the rest. When tax season arrives, all you’ll need is a printout of your pledge and your last pay stub of the year. Choice: There are over 1,100 nonprofit organizations in the program. Five ways to give (including a King County favorite—donating time). What are you passionate about? Privacy: Truly remain anonymous in your giving and still have all of the tax documentation. Check “remain anonymous” in pledge form. Investment: In yourself and your community. How many ways have you or those you care about benefited?


Tax Deduction: EGP donations are tax deductible to the fullest extent of the law. Impact: In 2017 individual contributions made up a whopping 72% of all U.S. charitable giving, according to Nonprofit Source. You, the individual, make the difference! In 2017 King County Employees raised over $1.9 million! Efficient: Save time by planning ahead and not having to mail donations. Choose from prescreened nonprofits listed in one place. Savings: The EGP saves employees over $30,000 in stamps alone each year, money employees would have spent had they mailed their own checks. (Not to mention the envelope.) Emotionally: Feel happier! A compelling, and growing, body of research shows that giving as little as $5 can increase happiness. Altruistic actions activate the pleasure centers in the brain and have been identified as a key component of happiness and generous people tend to be healthier. Workplace: Employee unity, service to the community, less disruption by centralizing charitable giving, and employee engagement. Fun!

For Nonprofits Dependable Income: Nonprofits highly value workplace giving dollars because they are year-long, predictable and unrestricted. When someone gives through payroll donation, research has shown that they have up to 3 to 6 times more impact! Lower costs: The EGP is a more cost-efficient way to reach possible donors and process donations than other means of fundraising. Visibility: Inclusion in print materials and on the EGP website targeted to more than 14,500+ employees. During the Annual Giving Drive, nonprofits may have the opportunity to come speak and introduce their work to employees. During a Nonprofit Expo they can reach hundreds of employees face-to-face. Efficient: One check contains donations from multiple donors, EGP electronic reporting, and a single point of contact.


More bang for their buck: Each dollar received can be leveraged for other dollars; for example, undesignated funds like EGP donations can be used for matching and challenge grants from other individuals and foundations. Being a recipient of EGP dollars looks good to other grant making agencies. Additionally, each designated dollar increases a nonprofit’s share of the EGP undesignated pot.

Want to know more reasons? Let the nonprofits tell you for themselves by following the EGP on social media, checking out our website, and reading the blog. : http://www.kingcounty.gov/audience/employees/giving.aspx

http://www.kingcounty.gov/audience/employees/giving.aspx


2018 Annual Giving Drive

Annual Giving Drive (AGD) – Fact Sheet Each fall the Employee Giving Program (EGP) brings about the Annual Giving Drive (AGD) to connect employees with workplace giving resources and our nonprofits. The goal is to make sure every employee has a quality opportunity to engage with the program.

Major Solicitation Dates: October 1- November 16, 2018

During the Annual Giving Drive employees sign-up for payroll donations, convert excess time to charitable donations, give direct checks, make gifts by credit card, and pledge to volunteer at an EGP nonprofit. Employees may host special events, fundraising activities, and have nonprofit representatives present at their worksites. By limiting special events to a few months of the year, we increase efficiencies and limit fundraising fatigue in the workplace.

Honorary Co-Chairs Each year we have two leaders from across King County that act as our visible leadership for the Annual Giving Drive. One elected and one non-elected. This year:

Julie Wise, Director of Elections Tanya Hannah, Chief Information Officer

Nonprofit Expos Nonprofit expos give employees the opportunity to talk to our nonprofits one-on-one. You can also collect nonprofit info materials from the expos to bring back to your worksite. Expos are spread out over the first part of the Annual Giving Drive to allow employees to meet as many nonprofits as possible. At each expo employess have a chance to win prizes by filling-out a nonprofit passport.

10/4/18 King Street Center 11:30am-1:30pm

10/9/18 Chinook 11:00am-1:30pm

10/11/18 Renton Elections 11:00am-1:30pm

10/17/18 Snoqualmie DPER 8:00am-9:00am

Important Dates:

Oct. 1st Annual Giving Drive Officially Begins! Sept. 4th, 11th, & 12th

Ambassador Trainings

Nov. 16th FIRM DEADLINE FOR TIME DONATIONS

Dec. 14th Special Events Deadline

Annual Ambassador Celebration – Feb 2019

Bring an Expo to your worksite! The program is happy to help.


Being an Ambassador

Ambassador Teams

We offer a variety of ways for employees to get involved with the Annual Giving Drive. No matter your role, we have resources to help you meet your goals and grow your skills.

Lead Ambassador – lead at the department/division level Worksite Ambassador – supports AGD efforts at repective worksites Special Event Coordinator – Help plan a special event Event Volunteer (Special Event, Nonprofit Expo, etc) Team Assist – Any employee who helps out during the AGD on a

regular basis.

Lead Ambassador Being a Lead Ambassador is a great leadership development opportunity. As team lead you take on planning responsibilities at the division or department level, guide your Worksite Ambassadors in their fundraising efforts, and provide positive leadership. Responsibilities are two fold:

Recruit, mentor, and manage your department’s ambasssador team

Department/Division wide strategic planning and communication coordination

The Lead Ambassador is the coordinating heart and soul that provides vision to cultivate employee passion.

Your Role as a Worksite Ambassador Ambassadors and their teams are critical to the success of the Annual Giving Drive. You are the key to ensuring every employee has a quality opportunity to engage with the program. You are a promoter for the program and act as a Subject Matter Expert. Whether this is your first year as an Ambassador or you’re a returning volunteer, we have resources to help you get the most out or your experience.

You will:

Meet new people

Explore fundraising best practices

Engage with local nonprofits

Practice project management

Make a difference!


Benefits of Ambassadorship These are just a few highlights of how being an Ambassador can benefit you. The skills and relationships you build will help you in all aspects of your job and have potential to last a lifetime!

Leadership Development: learn and utilize organizational, communication, and team-leading skills.

Get to know co-workers and management at all levels of the organization.

Contribute to worksite spirit and employee morale. Have fun at the worksite! Feel good about doing something great for the community. Gain experience in strategic planning, goal setting, and

implementation.

“Gain experience in strategic planning, goal setting, and implementation.”

Getting Started As an EGP Ambassador your goal is to ensure that every employee is aware of the Employee Giving Program during the Annual Giving Drive, and share the opportunity in a fun and informational way.

“YAY, I’m an Ambassador!…What next?”

There are many ways be an EGP resource for your worksite. The best place to start is by creating an Ambassador Plan (worksheet included in packet), and completing trainings in the online AmbassadorU program (find on the EGP Sharepoint site). AmbassadorU was created to meet you where you are at in your experience with step-by-step suggestions and engagement tips.

Talk to your lead ambassadors, other ambassadors, and coworkers to understand how to make the most impact at your specific worksite. And remember to share your accomplishments with the EGP leaders and fellow ambassadors on the SharePoint site!

Here are some Best Practices for Ambassadors:

Officially register as an Ambassador. We have an online registration form on our website (Kingcounty.gov/giving). By registering, you are added to EGP communication list that ensures you will receive up-to-date information during the Annual Giving Drive from our Campaign Staff.

Attend a Training. You’ll learn all you need to know about best practices, FAQs, and get to engage with other Ambassadors.


Ambassadors that attend our in-person training have better outcomes at their worksites overall. There is a clear connection between positive outcomes at the worksite and trained Ambassadors.

Learn about the EGP and the Annual Giving Drive. Become familiar with the EGP so you can easily explain the benefits of the program with your co-workers.

Make your own pledge before talking to others. You will discover that doing your pledge first makes it easier to ask others to follow your lead and answer their questions. Your pledge demonstrates that you believe in what you are doing.

Ensure that every employee is aware of the Employee Giving Program. Promote the Annual Giving Drive through presentations, material distribution, and face-to-face communication.

Share from personal experience. Everyone has a connection and experience to share. Whether your community is safer because of a nonprofit, or you found your beloved family pet at a rescue, or you know someone that has been touched by cancer. You can also find other inspirational stories from the nonprofits themselves. Try using an specific example when talking about the program.

Act as a single point of contact/subject matter expert for your worksite. Answer questions regarding MyGiving, the online pledging system in PeopleSoft. Have paper forms and giving guides on hand for employees who prefer paper. Collect any paper pledge forms from employees and send via interoffice mail to the EGP at mailstop CNK-ES-0231. Don’t know an answer? We have friendly campaign staff who are here to answer your questions and provide support any way you need. Email: [email protected]

Encourage payroll donation. Explain how giving throughout the year, via payroll donation, makes it possible to give a more generous gift. Let donors know that nonprofits will receive funds throughout the year making it easier for them to budget and plan. Additionally, nonprofits don’t have to spend resources reminding donors about fulfilling a pledge and donors don’t have to remember.

Set up a pledging station. Provide catalogs and nonprofit materials where employees can learn more about the program, the nonprofits, and use a computer to do their online pledging.


Act as a liaison between the EGP and your worksite(s).

Work with leadership to send out messaging during the Annual

Giving Drive. Get on the agenda! Provide EGP information at management team meetings and find out other ways your leadership can assist you with the Annual Giving Drive.

Organize special events and fundraisers. (See the Special Events section for details)

Bring in a nonprofit and/or an EGP speaker to your worksite. Five to ten minutes on standing staff meetings are best. We have a list of nonprofits who have presenters available and their contacts on The Speaker Bureau List ( in the SharePoint and website).

Encourage folks to attend Nonprofit Expos. They can talk to the nonprofits one-on-one and you can collect information from the Expos to bring back to your work site.

Provide inspiring leadership during the Annual Giving Drive. Be creative! You know your worksites and what interests your coworkers best.

Thank employees for their enthusiasm and engagement!

SharePoint Are you a SharePoint user? Check out the Ambassador SharePoint page. From here you can find more information than is available through the

website and interactive tools, including statistics and our online training program AmbassadorU.

Ambassador University – Earn Badges for your work as an Ambassador! Introducing AmbassadorU: The ambassador development and training program that lets you engage at the level that is right for you. Learn best practices, tips, and fun suggestions.

You will receive a welcome email – inviting you to join Ambassador University and to begin completing tasks. You don’t have to complete all four levels this year—go at your own pace. Lessons at each level builds on the previous. If you are unable to use Ambassador U, contact EGP staff, we are happy to provide you with a paper copy.



Special Events: Everything You Need

to Know

Plan and organize a special event for one or more EGP nonprofit. Do something fun and engage co-workers while doing something great for the community. Training

Attend our special event webinar to learn more about policies and best practices

Read, sign, and turn in the Special Event Guidelines located in the appendix of this toolkit.

Please have all special event coordinators do the webinar and sign the guidelines as well.

Things to know before hosting a Special Event

Increasing Impact Your special event will have the greatest impact for the nonprofit and raise awareness of the EGP if you promote payroll and time donations in addition to event purchases. Further, use resources to clearly brand your event as an EGP fundraiser. We ask you to:

Arrange for speakers, either nonprofit reps or an employee Encourage employees to complete pledge forms onsite Display EGP promotional materials Provide pleding resources such as giving guidebooks and pledge

forms/online instructions.

Marketing The Employee Giving Program should be referenced In all event marketing; it is the program authority that allows events to occur. (per King County code 3.36). We encourage use of the EGP logo, available on the website and SharePoint. Featuring nonprofits You may feature a specific nonprofit organization(s), but there should always be an option available for employees to give another EGP nonprofit of their choice. If an employee wishes to designate their donation to a charity other than the one that is featured, document the nonprofit info:

Track the donation with specific nonprofit info in the Special Event Paperwork check log (online form)

Marketing Ideas for

Special Events:

Send out reminders on pay day. Host Lunch & Learn Events with nonprofit speakers Encourage fun competition in office(s). Place EGP pledge tables in high traffic areas.

Plan fun events: Pizza parties

Chili cook-offs

Bake sales

Jewelry fairs

Talent shows

Prize drawings

Tournaments

Change Jar for Change!

http://www.kingcounty.gov/audience/employees/giving/about-the-egp/public-rules.aspx

http://www.kingcounty.gov/audience/employees/giving/about-the-egp/public-rules.aspx


Request a check be written directly to the nonprofit (if donation is made with cash)

Additionally, fundraisers may be held for the Employee Giving Program general fund (KCEGP). Money raised for the KCEGP will be distributed across all nonprofit organizations that receive donations. For the general fund use KCEGP 4-digit code 9999 on donation logs and paper pledge forms.

Handling food Please follow appropriate food handling and safety guidelines. If using food as a fundraiser, such as a bake sale, it must be offered for a “suggested donation”. If you choose to “sell” food in the strictest sense, please check with Public Health to ensure that your vendor and event are operated in accordance with Public Health Guidelines. Drawings, not Raffles Raffles, as defined by the Washington State Gaming Commission, may not be held. However, you may hold drawings for prizes. What is the difference? Raffle tickets are sold by suggested donation, not a set price. If someone wants a ticket for free – you must give them one.

“King County employees may NOT solicit donations from businesses per the ethics code”

Solicitations King County employees may NOT solicit donations from businesses per the ethics code. There are, however, several ways in which you can aquire items for give-aways. The EGP has an array of items available by request. Additionally, there is a $0.33 allowance per employee at the department level that can be used to purchase small give-away items such coffee mugs, experiences, and food. Use of funds for gift cards is no longer allowed. Check with your Lead Ambassador to coordinate the use the allowance. Finally, you may solicit from fellow employees to donate items. Appropriate accounting Special events must comply with King County cash handling guidelines. Within a day of the event, please fill out our online Special Event Paperwork. Cash, checks, and completed pledge forms need to be submitted to EGP staff within 5 business days attached to the Special Event Paperwork confirmation email that is sent after you submit the form online. Convert any cash received into a money order or cashier’s check made directly payable to the nonprofit organization. If the donation is intended for

http://www.kingcounty.gov/foodsafety


the KCEGP general fund, make the check out to “Employee Giving Program” with the code “9999” in the memo. Harborstone Credit Union will convert donations to a cashier’s checks for free if you say you are part of the King County EGP. Credit Cards Employees can make credit card donations through the online storefront (Kingcounty.gov/giving). If you are hosting a special event with a featured nonprofit(s), contact the EGP Campaign Assistants to add your event to the storefront. Storefront events allow attendees to select from a list of featured nonprofits without scrolling through the entire catalog. Please give EGP staff at least one week notice to add your event to the storefront and online calendar. Maximize your Special Event

1. Select activities or nonprofits that relate to your worksite’s interests 2. Bring in a speaker 3. Give feedback to EGP staff about impact immediately 4. Thank and recognize helpers, speakers and participants visibly 5. Include opportunities to pledge (pledge forms, guidebooks, pledging

station)


Giving Options

Ways to Give

Payroll donation Must renew every year (does NOT roll over) One time, once a month, or twice a month (regardless of pay cycle) Minimum $5 donation per deduction You may give to up to 20 organizations

Vacation or Compensatory Time Donation Minimum of 4 hours Maximum of 40 hours Only vacation and cash-out eligible comp time are eligible. If in a use-it or lose-it situation (usually over 480 hours), an

employee can donate all of the excess plus 40 more. Only whole hours can be donated: 5.0, 11.0 (increments are not

acceptable e.g. 6.3 or 12.48) Donations are treated as income and turned into a paycheck.

o The net cash value, after all appropriate taxes and possible retirement, is tax deductible to the fullest extent of the law.

o However, the tax rate at which the gross dollar amount is taxed may be different than what appears on a typical paycheck. This is because an average time donation is around 8 hours of time, versus a typical paycheck of 80 hours. Please pay close attention to this if you only have taken out of your check what you anticipate you will owe.

Give to up to three nonprofit organizations (per King County Code). November 16, 2018 deadline – this is a FIRM deadline. Current year Tax Deduction (2018). Will be processed in a single special payroll in December, prior to the

last payroll of the year. Employees that donate time will receive a paystub and a letter

detailing their donation during the last part of the month of December mailed to their home.

Check Donation Checks should be made payable directly to the nonprofit

organization. Personal check, money order, or cashier’s check are accepted. Anonymity can’t be offered because personal information is often

directly on these items, unless the donation is made to the KCEGP. Can only be processed through the paper pledge form (not available

on PeopleSoft self-service). Employees can write as many checks as they would like.

Five ways to give: 1. Payroll donation 2. Time Donation 3. Check 4. Credit Card 5. Volunteer

Firm deadline for Time Donations:

November 16, 2018


Credit Card

Visa and Mastercard, credit or debit. One-time donations only. Online through EGP Giving Storefront (kingcounty.gov/giving) May give to as many organizations as would like. May be done for special events or general giving.

Designation Options Designated Donations Made directly out to the nonprofit organization. Utilize their 4 digit code

found online or in the catalog.

Undesignated Donations Made out to the KCEGP 4 digit code 9999. These are distributed out to

nonprofits in the same proportion as they receive designated donations.

Online or Paper Online – PeopleSoft

Located in Self-Service PeopleSoft. Can be done from home or from work. Offers the most privacy. Easy and efficient. Payroll donation and Time Donation. Previous year’s pledges automatically populate, but DO NOT roll

over. Must resubmit every year to renew.

Paper - Pledge Forms Can be downloaded from the website. Send to the EGP for processing AS YOU RECEIVE THEM. Make a copy for the employee! If you would like to give to more nonprofits than what the form

allows, attach additional sheets labeling each one: Pledge 1, Pledge 2, etc.

Must use a paper form for direct checks. Checks CAN NOT be sent in interoffice mail. Either drop-off in

person, send by snail mail, or call the EGP office for pick-up.

Send paper pledge forms to mail stop CNK-ES-0231 as they come in, don’t wait until the end of the drive!


Leadership Giving Leadership Giving is a great way for employees to set their giving goals for the year. There are four different levels of leadership giving:

Bronze – 1 hour of pay per month (.058% of Annual Salary*)

Silver – 2 hours of pay per month (1.15% of Annual Salary*)

Gold - 3 hours of pay per month (1.73% of Annual Salary*)

Platinum - 4 hours of pay per month (2.31% of Annual Salary*) *based on 1.0 FTE

Regardless of how much you make per hour, every employee has the same opportunity to reach a leadership giving level! MyGiving online will automatically calculate the leadership level and the paper form includes a formula for self-declaration. Leadership Gifts:

Leadership Givers are acknowledged with a gift at the different levels. When pledging, they may choose to decline or accept their gift.

Descriptions of 2018 leadership gifts can be found on the website.

All leadership gifts are made in the U.S.A.


Tools & Resources

Website and SharePoint:

Ambassador toolkit

Marketing materials and EGP logos

Nonprofit info sheets, what a dollar buys, Inspirational Stories

My Giving – In PeopleSoft

Ambassador signs

Paper pledge forms

Spearkers Bureau (list of nonprofit speakers to invite) SharePoint only

Ambassador Lists

Ambassador University Marketing Materials Available:

Posters

Nonprofit Materials (i.e. brochures, posters, giveaways)

EGP logo

Small EGP giveaway items

Nonprofit Catalog Giving Guide Other important information:

Thank yous and Leadership Gifts, in most cases, will be sent directly to the employee. The program may need your assistance to find someone.

EGP Staff will send out weekly Ambassador emails with Department Stats, Tips and Tricks, and answer any questions we see cropping up.

http://www.kingcounty.gov/audience/employees/giving.aspx



Employee Giving Program Contact Information Website: Kingcounty.gov/giving Address: Employee Giving Program CNK-ES-0231 401 Fifth Avenue, Second Floor Seattle, WA 98104 Fax: 206.263.3750 Campaign Staff:

Campaign Assistant Team: Dana Peregrine Dominique Soldato Hillary Beehler Xiayanchen (Jackie) Jin Program Manager: Junelle Kroontje

[email protected] 206-263-9372 [email protected] 206-263-9405

Program Support Specialist: Hilary Leonard Campaign Executive PeopleSoft & Pledging: Chris Zanassi

[email protected] 206-263-9372 [email protected] 206.296.4389

mailto:[email protected]





FAQ

Pledging

1) How do I pledge? a. Online via PeopleSoft b. Paper Pledge form

i. Paper pledge forms can be given to a worksite Ambassador or sent directly to the EGP:

Mailstop CNK-ES-0231

Via email to [email protected]

USPS to: 401 5th Ave, M/S CNK-ES-0231 Seattle, WA 98104

2) How do time donations work? What leave is eligible? a. King County employees can donate vacation and/or

compensatory time to up to three different nonprofit organizations of their choice. The minimum donation is 4 hours and maximum donation is 40 hours (unless you have excess vacation time). If you are an employee with excess time that cannot be carried over into the next calendar year, you may donate more than 40 hours. Only vacation time and cash-out eligible comp time can be donated.

3) How much do I donate?

a. That is completely up to you! The most common first time gift through the Employee Giving Program is $5 per paycheck. The minimum donation is $5 per deduction (either one-time, once a month, or twice a month). Many employees like to give based on a personal goal; leadership giving may help you with that.

4) Are my donations tax deductible? a. Yes. Donations made through the EGP are tax deductible to

the fullest extent allowed by law. The EGP recommends that you consult your tax advisor if you have any questions regarding the deductibility of donations in your specific situation. Just keep track of the proper paperwork for when you file your taxes.

https://brcxwebpropss00.kingcounty.gov:17100/psp/SVCP1/SELFSERVICE/?cmd=login&languageCd=ENG&



5) Where is the online donation form located?

a. It is located in your PeopleSoft Self-service! The same place you will go for open enrollment and where you can find other great information. Going online is faster, more efficient, and saves tons of money! Plus it is more convenient and private for you!

6) I get paid on the 5th and 20th of each month, does that mean I can’t use My Giving in PeopleSoft?

a. King County employees all have a PeopleSoft log-in (the only exception is Superior Court Judges – who will need a paper form). Regardless of what pay-cycle you are on, you can use PeopleSoft and MyGiving. Don't believe it? Click here for the PeopleSoft homepage and check it out. Follow the log-in instructions and explore. You just might find Employee Giving.

7) Shouldn’t I just send my nonprofit a check directly? a. It is more cost effective for nonprofits to receive donations via

payroll donation. Saving them time and money. Not to mention saving yourself time.

8) Do I have to pick just one nonprofit to support? a. You can donate to as many as 20 nonprofits through payroll

donation or up to 3 nonprofits through time donation or limitless through credit card and check!

9) Can I donate anonymously? a. Payroll or time donations made through PeopleSoft, paper

pledge form, or credit card can remain anonymous if you choose. Anonymity cannot be guaranteed if donating with a personal check (either at a special event or with a paper pledge form), unless the check is made out to the KCEGP general fund.

Program & Annual Giving Drive

1) How is the Employee Giving Program paid for? a. Per King County Code 3.36, the Nonprofits are responsible for

the costs of the program. These costs are deducted from the donations. Typically, the costs to run the Employee Giving Program have been between 8-12% of total donations. Included in the costs of the program are printing and


marketing materials, events, personnel salary and benefits, payroll costs, training, and county overhead and space costs. These funds are critical to run a successful robust program like the EGP. A great nonprofit industry paper on the importance of proper funding can be found here. The last three years have averaged about 11%, which is very good! Specifically the national workplace giving average is .16 to raise and administer a dollar (16%). Workplace giving in general, and the EGP specifically, are one of the lowest cost, lowest risk, and most efficient forms of fundraising and administering donations available to nonprofit organizations. For example, to reach and get new donors through direct mail (which most of us are familiar with and is the most common fundraising tool) nonprofits lose money and to renew it costs .20. This is why payroll donation can be better than writing a check directly, though nonprofits appreciations gifts in all their forms! Per IRS guidelines, you are recognized for the total gift; for tax reporting purposes all you need is a copy of your last pay stub of the year and a print out from PeopleSoft.

2) Can I get prizes from businesses for special events? a. Employees cannot solicit businesses for event prizes. Contact

the program for fun creative ways to get prizes.

3) Do I have to be an ambassador? a. No! Being an ambassador is strictly voluntary. There are many

other ways employees can participate in the Annual Giving Drive: coordinate a special event, bring in a nonprofit or impact speaker to talk at a meeting, or just lend a helping hand to your department or division ambassadors!

4) Why can’t I do a Special Event any time? a. Per King County Code 3.36, King County employees can only

be solicited for nonprofit donations during the Annual Giving Drive. As a result, Special Events can only be conducted during the AGD. This helps streamline on site fundraising and appeals, create equitable opportunity for both nonprofits and employees, and balance workplace needs.

5) Can I invite a nonprofit to my worksite? Is this favoritism? a. You absolutely can, it is even encouraged! You can invite a

nonprofit speaker to a special event or even to a staff meeting (with the approval of your supervisor). The program has done the hard work of vetting the charities and providing the

http://overheadmyth.com/wp-content/uploads/2013/06/GS_OverheadMyth_Ltr_ONLINE.pdf


access. It is your turn to invite them in. This is not considered “favoritism” at all! In fact, it is part of our impact formula for success.

6) Where do I turn in the money? a. All cash donations must be turned into a cashier’s check. This

can be done at any Harborstone Credit Union. Those checks then need to either be mailed to:

KCEGP – CNK-ES-0231 401 5th Ave Seattle, WA 98104

Or you can contact EGP staff to pick it up. Checks CANNOT be sent through interoffice mail. If the money is associated with an event, you must fillout the Special Event Paperwork and print the email confirmation as a receipt. Turn-in receipt with money to the EGP.

7) Who are the Annual Giving Drive Honorary Co-chairs? What do they do?

a. For 2018 Director of Elections, Julie Wise and Chief Information Officer, Tanya Hannah are the honorary co-chairs for the Annual Giving Drive. The co-chairs help provide visible high-level King County leadership support. The co-chairs always include one elected and one non-elected official.

8) What are Nonprofit Expo Passports? a. The passports are a fun activity that any King County

employee can participate in when visiting a Nonprofit Expo in person or online. The employee needs to fill out the passport by visiting the designated number of nonprofits and get a stamp, sticker, or signature from any nonprofit organization. Once the passport is full it can be turned into EGP staff for an entry into a final prize drawing. Employees can turn in one passport per expo.

9) Where are the Nonprofit Expo Passports available? a. Passports will be available at the Expos and online at the Expo

website.


Volunteering

1) Who can use this benefit?

a. All employees covered by the master labor agreement, other union contracts as they ratify this option, and all non-represented employees.

2) What counts as volunteering? a. Gifts of time, labor, and/or expertise in support of community

initiatives without compensation, which directly benefit the community beyond our immediate selves and families, and result in improvements to our local or global community.

b. Examples of volunteer service include: i. Packing or distributing food at a food bank

ii. Judging a science fair

iii. Assisting as part of a search and rescue team

iv. Walking dogs at an animal shelter

v. Mentoring as part of an official volunteer program.

vi. Building a house or cleaning up a park

3) What does NOT count as volunteering? a. Some examples include:

i. Political activities and campaigning

ii. Direct fundraising or sales, (This is different than fundraising in the context of the Annual Giving Drive.)

iii. Time spent fostering an animal in your home

4) Where can I volunteer? a. At (or at the request of) a nonprofit that is part of the

Employee Giving Program and eligible for the program year the volunteer service is going to take place or a local school. Specific branches or offices may further restrict organizations. For example, all volunteer requests at District Court should go through the Office of the Presiding Judge for approval.

5) How do I know if an organization I want to volunteer with is in the program?

a. You can look them up on the website KCEGP Nonprofits


6) If an organization is not in the program, how do I get them in?

a. Refer them to apply during the nonprofit application cycle that happens every spring. For example, nonprofits that applied and met the eligibility requirements by April 25, 2018 will be eligible for volunteering beginning September 2018. Fill out this form to refer a nonprofit.

7) I want to volunteer at a school. Does it need to be part of the Employee Giving Program?

a. No, King County Code and the Master Labor Agreement separately calls out local schools and schools attended by employees' children as a volunteering option separate from EGP eligible nonprofits. However, getting into the program may provide further benefits to the school, such as donations and speaking opportunities.

8) Can I volunteer at any school, or only one my child currently attends?

a. King County Code and the master labor agreement was expanded to include any local school, not just your child’s school.

9) When can I start volunteering for my nonprofit? a. Employees may use this benefit beginning June, 2018 and the

benefit is available year-round. See time reporting procedures.

10) Can my team do a volunteer engagement together for a nonprofit? a. Yes, work groups may do volunteer engagements as a team,

as long as it is truly voluntary for everyone involved and the volunteering meets all of the other requirements of the program.

11) Can I volunteer for other parts of King County or other government agencies who might not strictly be non-profits?

a. If they are in the KCEGP, yes. For example, King County Parks and Regional Animal Services of King County both have specific opportunities for people to volunteer.

12) Is my volunteer service tracked or shared? a. Yes, for reporting and recognition purposes we track

volunteer time. All data will be presented in aggregate. Your information will not be shared without your permission.


13) What is the minimum commitment that counts as a day of volunteering?

a. Employees are allowed three instances of volunteering in a calendar year, regardless of the number of hours used in any instance. Each instance cannot be longer than one normal work day. Exactly how many hours are used in a specific instance is determined by Departments, following their current practices. We encourage employees to volunteer at least half day to maximize use of this benefit since it is limited to three instances. However, smaller increments may be allowed with supervisor approval.

14) How do I request to take volunteering time? a. Request in advance using your department’s absence request

process or the Employee Giving Program Leave Request form on the Leaves Administration website.

15) My manager has requested written proof of my volunteering service. What do I need to provide?

a. Use the verification portion of the Sick Leave for Volunteer Service request form on Leaves Administration website.

16) Is there a minimum sick leave balance I need to have to be able to use some for volunteering?

a. You must have the time you want to take available in your sick leave balance when you take it.

17) Can someone donate sick leave hours to me to use for volunteering? a. Yes, other employees may donate up to 25 hours of sick leave

per calendar year to other employees. Leave donation form.

18) Can I donate my volunteer service days to someone else? a. No, you may not transfer your volunteer service days to

someone else.

19) Do I need to deplete my vacation hours in order to use donated sick leave for volunteering?

a. No, this is an additional use of the sick leave hours you already have available to you.

20) Where can I see my balance of how many volunteering days I have? a. Self-service is not currently available, however you can always

ask your payroll administrator to run a report for you.


Nonprofits

1) How should I decide where to donate?

a. You are already on the right track! What interests you? What are you passionate about? What need do you think should to be filled? Do you have a personal connection to something? Check out our online nonprofit search! We have organized it several ways to help in your review: service category, key word search, alphabetical, interactive map, and federation. You will find a summary for each nonprofit organization with links to more information. You can also choose the KCEGP in general (undesignated funds) with 9999.

2) I don’t see my favorite nonprofit; how do I get them included?

a. All nonprofit organizations are required to apply each year between February and April for that year’s annual giving drive. Eligibility requirements are set in King County Code and available on our website: kingcounty.gov/giving

Nonprofits can sign up for notifications about the application process. Employees can sign up for notifications about the application process on our website. Therefore, no write-ins are allowed. But let’s try to get them in for next year! Submit them here.

3) When do charities get my donation? a. Donations are disbursed to the charities on a quarterly basis

throughout the year.

4) What is a federation? a. A federation is an umbrella nonprofit group which raises

money for its member nonprofit organizations through workplace giving campaigns. They also act as the main point of contact for their member charities. Often federations represent nonprofit organizations with similar causes, such as “children” or “the environment.” The King County Employee Giving Program allows nonprofit organizations to participate directly or as part of a federation.

5) How do I get a catalog/find the information in the catalog? a. We no longer print a full catalog, with more than 1,000

organizations, it is far more efficient to have everything online. However, have no fear, there are still lots of great ways you can access the information in what used to be the catalog.

http://www.kingcounty.gov/audience/employees/giving/for-employees/find-a-nonprofit.aspx

http://www.kingcounty.gov/audience/employees/giving/for-nonprofits/Eligibility-requirements.aspx

https://public.govdelivery.com/accounts/WAKING/subscriber/topics?qsp=WAKING_11_

https://public.govdelivery.com/accounts/WAKING/subscriber/topics?qsp=WAKING_11_

https://public.govdelivery.com/accounts/WAKING/subscriber/topics?qsp=WAKING_10

https://www.jotform.com/KCEGP/Nonprofit_Suggestion


We have printer friendly PDFs called the Giving Guide, user friendly website, and pledge forms in paper, so feel free to email [email protected], call the EGP at 206.263.9405, or check with your local worksite Ambassador to get this information hard copy.

6) I have more questions, where should I go? a. Contact us at [email protected] or call us

directly at 206-263-9405.

mailto:[email protected]?subject=Giving%20Guide%20Request%20Form



Ambassador Toolkit


Templates

You are busy and we want to support you in the EGP work you do. Use these templates throughout the Annual Giving Drive to help you. These are just some of the key documents you will need. For electronic copies and more resources check out the EGP website and Ambassador SharePoint page.

Ambassador Tools - Ambassador cube sign - Ambassador Plan - Managers and Supervisors reference sheet - Sample introduction email to staff

Making a donation - Paper pledge form - My Giving PeopleSoft instructions - Tax receipt for cash and non-cash donations - Important tax information

Planning Special Events - Checklist - Guidelines - Coversheet & log –form - Accounting worksheet

http://www.kingcounty.gov/giving


My Ambassador Plan 2018

Name _____________________________

My Lead Ambassador __________________________

My Worksite ___________________________

My Professional Development

My goal is to complete _________ level of Ambassador U this year. (Freshman, Sophomore, Junior, or

Senior)

Other development goals during the Annual Giving Drive are:

Employees at my Worksite

Location:

Are they at a cubicle?

Do they have a laptop?

Phone?

Radio?

Range in shifts?

Additional Notes:

The environment of my worksite can be described as:

(Anticipated strengths & Challenges for promoting the Annual Giving

Drive)

Strategies for engaging with my peers:

Pledging Information – What is the main way employees at my worksite like to

pledge? How can I best inform them about their options?

Ideas for inviting a nonprofit to my worksite:

(i.e. team meeting, special event, fun activity)

Annual Giving Drive Ambassador

_________________________

King County Employee Giving Program Employee Involvement

King County Employee Giving Involvement Opportunities

When employees are given the opportunity to participate in workplace activities such as county initiatives, they develop skills, contribute to greater engagement, increase morale, and innovation.

The Employee Giving Program is just one of the opportunities offered at King County. Committees, such as Equity and Social Justice, Training and Development, and Safety Committee, are other examples of ways we encourage King County employees to participate and make our workplace community great!

The King County Employee Giving Program has five major lines of business: 1. Workplace Giving 2. Employee Engagement and Development 3. Policy 4. Administartion 5. Community Partnerships

What is the Employee Giving Program? The Employee Giving Program (EGP) is the voluntary workplace giving program to provide employees of King County government to:

Create a cost‐effective way for employees to support over 1000 nonprofit organizations

Reduce the disruption multiple campaigns cause in the workplace

Introduce and encourage participation of a diverse range of nonprofits organizations

The EGP oversees program operations including payroll donations, monetary disbursement, reporting, nonprofit vetting, nonprofit outreach, and employee engagement and development. EGP is a “One King County” program touching employees in every branch across King County Government.

Can King County Employees work on Employee Giving Program Activities? Yes, the King County EGP is established as an official part of workplace business in King County Code 3.36, therefore King County employees may work on and attend EGP related activities as part of their workday, and this code authorizes the work of the King County EGP Committee and responsibilities. All employees providing assistance to the EGP should obtain their supervisors permission prior to participating.

Employee Personal & Professional Growth Opportunity Serving KCEGP

Leadership Development Employees learn and utilize organizational, communication, and team‐leading skills.

Employment Proficiencies

Employees can gain experience in strategic planning, goal setting, and implementation.

Integrating Workplaces

EGP events are a great way for co‐workers and management at all levels of the organization to interact and get to know each other.

http://kingcounty.gov/audience/employees/giving.aspx


Morale and Community Benefits Events contribute to work site spirit and employee morale while also benefitting the non-profits of the community.

Employee Engagement

Employees involved with the program are 22% more engaged than those who are not based on King County’s Employee Engagement Index.

What opportunities are available with the EGP? There are numerous ways listed below King County employees may participate and contribute.

Attend Special Event during the Annual Giving Drive Come to an event or participate in an activity that helps raise awareness and donations for an EGP nonprofit.

Attend a Nonprofit Expo Expos are a chance to learn about nonprofits and meet representatives from agencies that serve people, animals and the environment.

Volunteer Lend a hand at an Annual Giving Drive Special Event or Nonprofit Expo. There are many different ways that you can help!

Be an EGP Ambassador Ambassadors play a key role in employee engagement and providing information about the EGP to your team. Get people involved, coordinate a special event, earn badges, get recognition and know you’re doing something important. Ambassadors receive required training and can refer to online resources in the Ambassador Toolkit as needed.

Join the EGP Committee Help steer the course of King County workplace giving. It takes a diverse group of creative, high-energy people to expand and improve our award-winning program every year.

Have additional questions? This information sheet is to serve as a high-level overview of the King County Employee Giving Program.

Individual Departments and Divisions, as well as union contracts, may have specific guidelines not mentioned here. Make sure to consult the head of the department or the head of HR if you have any questions that can’t be answered by EGP Ambassador Leads or Committee members in your department.

EGP Administrator: Junelle Kroontje [email protected] (206) 263-9405


Sample Introduction Email:

Potential Subject Line: Annual Giving Drive starts today or come up with something fun like “Nice to meet you”! Hey Everyone,

I wanted to take a moment and introduce myself for those who haven’t me yet. My name is, <name>, and I work in <section>. I am also going to be your worksite Ambassador for this year’s Annual Giving Drive.

I am looking forward to doing this because… (why, personal story, etc.)

The Annual Giving Drive Starts today and goes through November 16, 2018. There will be lots of engaging opportunities such as they Nonprofit Expos and <insert special event planned> to learn more about the program, including the more than 1,000 nonprofits, and for us to have fun while making a difference.

You can go online and pledge at anytime, but let me know if you need a paper form. I am happy to get one for you.

I am here to help and answer any questions. I look forward to getting to know you all.

Sincerely,

http://www.kingcounty.gov/audience/employees/giving/for-employees.aspx

AnnualGivingDriveSpecialEventChecklist

BeforetheSpecialEvent:

☐ Read and Sign the Special Event Guidelines

☐ Watch the Special Event Webinar (if you didn’t attend training)

☐ Review the Impact Formula

☐ Add Special Event to the Calendar (Contact EGP Campaign Assistant)

☐ Schedule a Nonprofit Speaker (Maximum Impact)

☐ Get Posters approved by FMD for King County‐owned building. For other buildings, please

follow appropriate building guidelines

DuringtheSpecialEvent

☐ Have pledge forms, paper copies of nonprofit list, or computers up with the information

available.

☐ Have two people available when handling and counting cash.

☐ Bring in a Nonprofit Speaker/Connect to a cause

☐ Have Fun!!! AftertheSpecialEvent

☐ Turn money into check or money order made directly out to a Nonprofit or to KCEGP

☐ Fill out Special Event Paperwork online (Kingcounty.gov/giving)

☐ Print out your email confirmation after submission

RequiredPaperwork

☐ Turn in the Special Events email confirmation and checks to EGP within five business

days by SNAIL MAIL or in PERSON to:

KCEGP CNK‐ES‐0231 401 5th Ave Seattle, WA 98104

Checks may NOT be sent by interoffice mail!

Special Events Guidelines Agreement Read and sign prior to hosting a 2018 special event 1. Special Rules:

Food: Please follow appropriate food handling and safety guidelines. If using food as a fundraiser, such as a bake sale, it must be offered for a “suggested donation”. This will make your event easier. If you choose to “sell” food in the strictest sense, please check with Public Health to ensure that your vendor and event are operated in accordance with Public Health Guidelines. For more information and clarification on food use during special events, please contact the Employee Giving Program.

Featuring Nonprofits: A Special Event may feature a nonprofit organization, but there should be an option available for employees to give to other nonprofits in the catalog. If an employee wishes to designate their donation to a charity other than the one that is featured you may: track it on the donation log form, request a check be written directly out to the nonprofit, and/or fill out a pledge a form. Additionally, fundraisers may be held for the “KCEGP” in general. Money raised for the “KCEGP” will be distributed among all nonprofit organizations that receive donations.

Raffles: Raffles, as defined by the Washington State Gaming Commission, may not be held. However, you may hold drawings for prizes. Please see the handbook or contact the program for more details.

2. Solicitations. Per ordinance, King County employees may not solicit donations from businesses. However, there are several ways to get employee give‐away items. There are various items available through the EGP including past leadership items and items from participating nonprofit organizations. Additionally, the .33 allowance per employee can be used to purchase small giveaways. Check with your Lead Ambassador for availability. Finally, you may solicit from fellow employees to donate items.

3. Increasing participation. To ensure the special events at King County increase money for nonprofits please strongly promote workplace giving, in general, and payroll and time donations in addition to event purchases. We ask you to:

a. Have giving guides and pledge forms/online instructions available at the event. Extras can be downloaded from the website and are available from the EGP.

b. Arrange for EGP or nonprofit speakers at the events. c. Encourage employees to complete pledge forms at the same time they are participating in the event. d. Use the King County Employee Giving Program banner and display materials at the event.

4. Special Event Paperwork: Every special event must be recorded using the online Special Event Paperwork. Once you have submitted the form, print out your email confirmation and turn in along with donations and/or pledge forms to EGP Staff.

5. Appropriate accounting. Special Events must comply with King County cash handling guidelines. Cash, checks, and completed donation forms need to be submitted to the Worksite Ambassador immediately and to EGP Campaign Assistants within 5 business days of the event along with Special Event Paperwork submission confirmation. When doing a cash event, we encourage the organizers to convert the cash into a money order or cashier’s check made directly to the nonprofit organization or to the “KCEGP” in general. The program cannot accept cash unless it is for the KCEGP in general.

6. Marketing. In all marketing of the event, the Employee Giving Program should be referenced; because, charitable solicitation outside of the Annual Giving Drive is not allowed. We encourage use of the EGP logo available on the website.

7. Special Event Dates: Special Events may be conducted between 10/01/2018 – 12/14/2018. I have read and understand the Special Event Guidelines above. Event Organizer signature Date Complete and return via email, fax, or interoffice mail to: Junelle Kroontje, [email protected], CNK‐ES‐0231 Phone: 206.263.9405 Fax: 206.263.3750

PLEDGE FORM

E M P L O Y E E I N F O R M A T I O N

D O N A T I O N O P T I O N S

Choose ONE

Bronze (1 hr. /month) Silver (2 hrs. /month) Gold (3 hrs. /month) Platinum (4+ hrs. /month) None

P R I V A C Y payroll and time donation only*

Last Name First Middle Employee ID (refer to paystub) Department Division Email

Mailstop/Worksite Ambassador

C H E C K Attach check(s) to form. Make directly payable to nonprofit(s). Write 4-digit KCEGP code in check memo Total Check Donation of $_________

Payroll Distribution: Organization KCEGP Code Total Donation Optional Dedication

□ In Memory of OR □ In Honor of

*Attach additional form if designating more than 4 organizations

T I M E D O N A T I O N vacation or compensatory hours Please donate the net cash value of:

Time Donation Distribution (3 organizations max): Organization KCEGP Code Total Donation Optional Dedication □ In Memory of OR □ In Honor of

Signature Date

Send completed form to CNK-ES-0231 (KCEGP 401 5th Ave Seattle, WA 98104)

Twice a month $_________ /deduction (24 per year)

Once a month $_________ /deduction (12 per year) Total Annual Payroll Donation $_____________

________ Hours of Vacation Time ________ Hours of Comp Time ________ TOTAL hours

40 hrs. max., unless use-it-or-lose it leave

One-time donation $__________ (1 deduction)

A C K N O W L E D G E M E N T

Payroll, time donation, check, credit card, or any combination of the four.

Hour = $ value of hourly rate of pay I decline my leadership gift

Name and address info

Please SHARE my name and address with the organization(s) I designated above.

S I G N A T U R E I confirm that all the information I have entered is correct to the best of my knowledge and if I opted for a time donation I hereby authorize King County to deduct the amount shown above from my hours during December 2018 and if I opted for payroll deduction I hereby authorize King County to deduct the amount shown above from my pay during 2019 starting with the first pay period in January. I understand this authorization may be discontinued by me in writing at any time before it expires. The organizations and federations participating in the King County Employee Giving Program do not provide goods or services in whole or partial consideration for any donations received via this form.

T H I S S E C T I O N F O R E G P S T A F F

ETR: TY: LG: RCN: Notes:

P A Y R O L L

$ $ $ $

I am a leadership giver at level:

V O L U N T E E R I N G * * N E W 2 0 1 8 * *

I pledge ______ hours to volunteering at EGP nonprofit(s) in 2019. Please email me with more information.

$ $ $

Sick Leave for Volunteer Service Form

Time-entry reminder: Use reason codes EGP Volunteer or School Volunteer.

NOTE: Please send a copy of the signed request to the Employee Giving Program at

[email protected]

Part 1 –To be completed by the King County employee Employee Name: Employee ID:

Office/Department/Division:

Organization look up here: kingcounty.gov/giving

☐ EGP Nonprofit Organization

Organization name:

KCEGP 4-digit Code:

☐ School

Name of school:

Date of volunteer service: Hours sick leave requested:

Description of specific volunteer service to be provided:

I verify that if approved to use sick leave for volunteer service, I will follow all guidelines and regulations of HRD, my office, and the King County Employee Giving Program nonprofit I partner with to volunteer. If requested by my supervisor in advance, I will bring this form to my volunteer shift for the organization rep to sign, then turn back in at my worksite.

Employee Signature:___________________________________ Date:_________________________

Part 2 –To be completed by supervisor (please give a copy to employee if verification requested) Request approved: ☐ Request denied: ☐

If approved, supervisor please choose: Reason for denial (if applicable)

☐ Verification of volunteer service requested.

☐ No verification required.

☐ Employee not eligible

☐ Nonprofit not currently in Employee Giving Program

☐ Volunteer activity not acceptable

☐ Insufficient notice

☐ Operational needs of office

☐ Other (describe):

Supervisor Signature:_______________________________________ Date:_________________________

Part 3 –To be completed by organization (if verification requested by supervisor in Part 2) Please ensure all fields above are completed prior to signing. I certify that the volunteer service was provided as described above. The volunteer was not awarded and will not receive any compensation by the organization or entity for the volunteer work performed. Organization Rep Signature:_____________________________ Date:_________________________


https://payment.kingcounty.gov/Home/Index?app=EmployeeGiving&eventId=1

King County Employee Giving Program Ambassador Guide

Documents

Transcript of King County Employee Giving Program Ambassador Guide