WelcomeSafety Seminar

August 2021

Hong Kong Marine Department

We are One in Promoting Excellence in Marine Services

Opening

C.C. CHOIAssistant Director/Shipping

We are One in Promoting Excellence in Marine Services

Introduction

K.L. LUIGeneral Manager/Ship Safety

We are One in Promoting Excellence in Marine Services

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Organization

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Contact Information

Name Title Tel No. Email

SD

SD CC CHOI AD/S 2852 4404 cchoi@mardep.gov.hk

SSBKL LUI GM/SS 2852 4407 kllui@mardep.gov.hk

Nelson HO SS/CSS 2852 4510 ncwho@mardep.gov.hkM GONG SS/PSC 2852 4506 mgong@mardep.gov.hk

SRQBSY CHAN GM/SRQ 2852 3903 sychan@mardep.gov.hkEric LEE SS/QA

SS/SRS2852 4503 wclee@mardep.gov.hk

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What’s On Today

1. Performance Review2. Quality Assurance Mechanism

(Overview and latest update) 3. New HKSR Website4. Compliance of MLC5. Detention Case Study6. Concentrated Inspection Campaign

(“CIC”) 20217. Q&A Session

1. Performance Review

Eric LEESenior Surveyor/Ship Registration Services

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PSC MoUs+USCGHK Registered Ships

Detention Rate

1.53% 1.13%No. of Detentions

56 22No. of Inspections

3665 1947

2020 2021 (Jan-Jun)

21%(Projected)

Defects per Inspection

1.14 1.00

Detention by MOUs+USCG

2020 2021 (Jan – Jun)

Tokyo 35(62.5%) 14(63.6%)Paris 7 3Indian Ocean 1 0USCG 4 2Vina del Mar 0 1Black Sea 9 1Mediterranean Ocean

0 1

Total 56 22

Australia202022

(39%)

202110

(45%)

Russia20206

(11%)

20211

(5%)

Geographical Distribution of Detention(Top 6)

2020

Australia 22 (39%)Indonesia 6 (11%)Russia 6 (11%)Belgium 5 (9%)Canada 5 (9%)USA 4 (7%)

2021 (Jan – Jun)

Australia 10 (45%)Indonesia 2 (9%)USA 2 (9%)Belgium 1 (5%)Canada 1 (5%)Russia 1 (5%)

Detainable Deficiencies

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2020

ISM

2021(as at 30.6.2021)

Life Saving

Appliances

Fire Safety Fire

Safety

ISM

01 - Certificate & Documentation, 6.9% 02 - Structural Conditions,

4.1%

03 -Water/Weatherti…

04 - Emergency Systems, 6.0% 05 - Radio

Communications, 1.7%

06 - Cargo operations including equipment, 1.4%

07 - Fire safety, 16.1%

08 - Alarms, 0.9%09 - Working and Living Conditions…

10 - Safety of Navigation, 9.0%

11 - Life saving appliances, 11.8%

12 - Dangerous goods, 0.2%

13 - Propulsion and auxiliary machinery, 7.7%

14 - Pollution prevention, 7.0%

15 - ISM, 2.8%

16 - ISPS, 0.1%

18 - Labour Conditions, 12.4% 99 - Other, 1.3%

Defects of all HK Flag Ships

122020

(1) Fire Safety(3) Life SavingAppliances

(2) LabourConditions

01 - Certificate & Documentation, 7.1%

02 - Structural Conditions, 3.0%

03 - Water/Weathertight conditions, 6.3%

04 - Emergency Systems, 7.6%

05 - Radio Communications,

2.4%06 - Cargo operations including

equipment, 1.8%

07 - Fire safety, 13.0%

08 - Alarms, 1.2%

09 - Working and Living Conditions, 2.8%10 - Safety of Navigation,

14.1%

11 - Life saving appliances, 14.1%

12 - Dangerous goods, 0.1%

13 - Propulsion and auxiliary machinery, 7.4%

14 - Pollution prevention, 6.1%

15 - ISM, 2.4%16 - ISPS, 0.2%

18 - Labour Conditions, 9.5%

99 - Other, 0.9%

Defects of all HK Flag Ships

132021

(as at 30.6.2021)

(3) Fire Safety

(2) Safety of Navigation

(1) Life Saving Appliances

Top 10 Defects in 2020

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4.53%5.95%6.27%

6.92%7.02%

7.70%8.96%

11.80%12.39%

16.07%

09 - Working and Living Conditions04 - Emergency Systems

03 - Water/Weathertight conditions01 - Certificate & Documentation

14 - Pollution prevention13 - Propulsion and auxiliary machinery

10 - Safety of Navigation11 - Life saving appliances

18 - Labour Conditions07 - Fire safety

Top 10 deficiencies in 2020

Top 10 Defects in 2021 (as at 30.6.2021)

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2.97%

6.12%

6.30%

7.07%

7.37%

7.61%

9.45%

13.02%

14.09%

14.15%

02 - Structural Conditions

14 - Pollution prevention

03 - Water/Weathertight conditions

01 - Certificate & Documentation

13 - Propulsion and auxiliary machinery

04 - Emergency Systems

18 - Labour Conditions

07 - Fire safety

10 - Safety of Navigation

11 - Life saving appliances

Top 10 deficiencies in 2021 (as at 30.6.2021)

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Top 10 PSC Deficiencies Code for HK flag ships

in yr 2021 (Jan – Jun)

Ranking Main Group Defective Item Code Total Number Description

1 11 11101 57 Lifeboats2 10 10109 43 Lights, shapes, sound-signals 3 04 04103 31 Emergency, lighting, batteries and switches4 07 07199 28 Other (fire safety)5 13 13102 27 Auxiliary engine6 13 13103 27 Gauges, thermometers, etc7 11 11104 26 Rescue boats

8 07 07109 24 Fixed fire extinguishing installation

9 10 10127 23 Voyage or passage plan

10 13 13199 23 Other (machinery)

Detention Rate at USCG

2020 2021 (Jan – Jun)

Tokyo 35 14Paris 7 3Indian Ocean 1 0USCG 4 2Vina del Mar 0 1Black Sea 9 1Mediterranean Ocean

0 1

Total 56 22

USCG Detention Rate

20200.74%

20210.88%

We will extend our FSQC Audit coverage to US region soon!!!

Detention Rate at USCG

• 3 yr rolling detention % <1%• "QUALSHIP 21 programme" as a qualified flag

since 2011

2. Quality Assurance Mechanism (Overview and

latest update)

Eric LEESenior Surveyor/Quality Assurance

We are One in Promoting Excellence in Marine Services

Quality Assurance Mechanism

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PRQC – Pre-RegistrationFSQC – HK Registered Ships

Quality Assurance MechanismPRQC & FSQC Arrangement

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The new mechanism has been explained in detailon last safety seminarhttps://www.mardep.gov.hk/en/faq/pdf/safety_seminar.pdf

Relevant MSIN: https://www.mardep.gov.hk/en/msnote/pdf/msin2007.pdf

The system has been running for 1 yr. So far, 126 (5.3% oftotal No. of HK ships) FSQC Audits completed in variousregions:

The FSQC Audit coverage has been extended this year andfurther extension is in progress

FSQC Coverage

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• Sydney (FSQC Audit commenced in East and West coast of Australia in March 2021)

• Will further extend to San Francisco, Tokyo, and Toronto

Western Australia Port Hedland Fremantle Dampier Bunbury Geraldton

Eastern Australia Sydney Newcastle Gladstone Hay Point Brisbane Townsville Adelaide Melbourne

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Quality Assurance MechanismFSQC Audit in Australia

3. New HKSR website

Eric LEESenior Surveyor/Quality Assurance

We are One in Promoting Excellence in Marine Services

New HKSR website • User feedbacks are collected from

time to time.• The webpage for HKSR has been

revamped.• Available to browse and search

with ease for services, informationand latest news for HKSR in onesingle point source.

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• How to search for the key info you need? Let’s have a 5 minutes demonstration. https://www.mardep.gov.hk/en/hksr/index.html

4. Compliance of MLC

K.S. WUMercantile Marine Office

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MLC Compliance CheckMercantile Marine Office (MMO),1. carries out the MLC compliance check, mainly on the

employment, welfare of seafarers (routine & random).2. conducts investigation into complaint incident of

seafarers matters.3. conducts investigation / inquiry into disciplinary incident

(in 2021, 2 warning letters issued and 3 notificationletters issued to seafarers’ Administration).

4. renders assistance to seafarers with respect to welfare,wages, working conditions...

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MLC deficiency related PSC detention cases

In 2020 and up to August 2021, 11 cases related to MLC compliancedeficiency (https://www.mardep.gov.hk/en/faq/pscinfo.html)

2 cases: working/rest hours 1 case: medical fitness 8 cases: Seafarers Employment Agreement (SEA)/expired,

repatriation(over 11 months), payment not according to SEA[Belgium (3), Australian (2), Canada(1), Japan(1), Panama(1)]

SEA: shall be valid total service not over 11 months (repatriation) payment and monthly account (match SEA, monthly interval)

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Disciplinary incident One company reported MARPOL breaching incident

by ship’s engineers, warning letters were issued tothe related engineers, and notification letter wasissued to seafarers’ Administration.

One seafarer refused to return ship without normaltermination of SEA, a notification letter was issuedthe seafarer’s Administration

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Consular assistance in foreign portMD liaisons with Chinese Consulate in foreign countries toassist our seafarers if in need. Good conclusion has beenreached after Consulate’s assistance:

COVID-19 infection cases (quarantine, medical care toinfected crew, Chili, Malaysia)

Legal cases (ship arrested/detained due to commercialdispute: Indonesia)

Marine accident cases (detained after collision/deceasedcase, Philippines, PNG)

Injured crew (medical care ashore, Malaysia, Gibraltar)30

Successful assistance to seafarers encountered problems A ship was stranded in a shipyard due to legal

proceedings. The crew on board encountered problemsof living condition (food, water, cooking), wages, etc.

MD kept monitoring and sought the financial securityprovider (insurer) to follow up.

The insurer provides effective assistance to the crew(e.g. maintenance, salary, repatriation, quarantinerequirement, etc)

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MMO circular letters regarding seafarers matters (1)https://www.mardep.gov.hk/en/faq/cirletter.html

Circular letter for the revised Standard Clause for Hongregistered ships to include the 2018 amendment of MLC2006 (SEA continue to have effect during capture perioddue to piracy and or robbery action).

Circular letter for Extension of Seafarers EmploymentAgreement (SEA) and Repatriation plan under COVID-19.

Circular letter to draw attention of ships calling Australianports, after 28 February 2021, AMSA will resumerequirement of MLC for the maximum continuous seaservice to be not more than 11 months.

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MMO circular letters regarding seafarers matters (2)https://www.mardep.gov.hk/en/faq/cirletter.html

Circular Letter to give the guidance on the preventionand control of COVID-19 on board ships

Circular Letter to the industry for the revision of e-submission of crew agreement and list of crew. [to easythe documentation workload of ship’s crew, thesubmission of hard copy crew agreement is notnecessary, all submission of crew articles shall be via e-mail]

MD gives no objection letter to the seafarers, whosemedical certificate expired, to continue service on boardHK ships, in accordance with MLC provision and HongKong legislation. 33

Handling of seafarers complaints

MMO handles complaint incidents and assistance requestcases from seafarers and company, such as: delayedrepatriation, and payment problem (investigation, follow up,solution).

Some cases of complaint are relayed by IMO, union orforeign Administration without firstly reported to MD.

Company may reiterate the on board complaintprocedure, it shall encourage the seafarers refer thecomplaints as normal route to company and FlagAdministration firstly, instead of reporting to IMO, ITF,ILO, Port State, other Unions / Associations.

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Break

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4. Detention Case Study

Nelson HOSenior Surveyor/Cargo Ships Safety

We are One in Promoting Excellence in Marine Services

Case 1 and 2Container lashing arrangement

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Type of ship Container ship (Both)

Ship age > 20 years (Both)

PSC inspection (PSCI) Australia (Both)

Detainable deficiencies 1 (Both)

Period of detention 1 Day (Both)

Extended inspection Yes (Both)

*The photos attached are for illustration only

Case 1 and 2Container lashing arrangement

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Vessel with lack of maintenance/ monitoring of lashingequipment Cargo securing devices, lashing rods and eyes

corroded and defective Clevis pins for cargo lashing rods not properly secured Quantity of lashing devices not match with cargo

securing manual

Lesson Learnt (Case 1 and 2)

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Ensure that the cargo securing device and stowing andsecuring arrangement are in good order as per cargosecuring manual.

Maintain good communication between Master and theresponsible personnel for the stowing and securingarrangement during cargo operation.

Improve the maintenance of cargo securing device andalways check for adequate spares available on board.

Follow-up action by HKMD

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Timely requested the management company to arrange anExtended Inspection (EI) in scope of annual survey ofthose corresponding ship certificates before ship’sdeparture

Requested for ship master report, corrective actions takenand preventive measures for those deficiencies

Requested Company investigation on the root causes forthose deficiencies

Case 3Refuse the persons with PSCO to come onboard

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Type of ship Bulk CarrierShip age > 5 yearsPSCI FinlandDetainable deficiencies 0Period of detention 1 DayExtended inspection No

*The photos attached are for illustration only

Case 3Refuse the persons with PSCO to come onboard

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2 PSC officers with 3 non PSC officers went on boardfor PSCI.

The Master refused the 3 non PSC officers on board. PSCOs detained ships without inspection performed. One day later, the PSCI was performed and the ship

was released with 11 deficiencies issued.

IMO Procedures for PSC, Resolution A.1138(31)

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1.8.4 A PSCO should carry a personal document in theform of an identity card issued by the port State andindicating that the PSCO is authorized to carry out thecontrol.

1.8.2 When the required professional expertise cannot beprovided by the PSCO, the PSCO may be assisted by anyperson with the required expertises, as acceptable to theport State.

Case 4 and 5Poor communication in English

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Type of ship Bulk Carrier (Both)Ship age >10 years; >5 yearsPSCI Antwerp; USCGDetainable deficiencies 9; 2*Period of detention > 1 month; 1 Day*Extended Inspection Yes No

*Not detained but required to rectify deficiencies prior to movement

Level of Proficiency (Case 4 and 5)

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STCW A-II/1 – Requirement of officers in charge of a navigational watch Competence: Use English in written and oral form Criteria for evaluating competence: Communications

are clear and understood STCW A-II/4 – Requirement of rating of a navigational

watch Competence: Steer the ship and also comply with helm

orders in the English language

5. Concentrated Inspection Campaign (“CIC 2021”)

Nelson HOSenior Surveyor/Cargo Ships Safety

We are One in Promoting Excellence in Marine Services

Introduction – CIC 2021

• Theme: Ship’s Stability in General

• Jointly organized by Tokyo MOU and Paris MOU

• Held from 1 Sep – 30 Nov, 2021

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Purpose – CIC 2021• To raise the awareness of importance in the

actual ship’s stability condition during cargooperations and on all stages of the voyage

• To ensure ship staff’s capability in theassessment of actual ship’s stability condition

• AIM: To confirm the ship complies with IMOstability requirements

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How is CIC 2021 conducted?• During 1 Sep – 30 Nov 2021, ship that is subject

to CIC 2021 will be conducted in conjunction withPSC inspection.

• A copy of PSC inspection report AND thecompleted CIC questionnaire should be kept onboard for record purpose.

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Questionnaire – CIC 2021• 8 questions

• Q1 – Q6 – Answer with “NO” will beaccompanied by a relevant deficiency on thereport of inspection.

• Q1 – Q5 – Answer with “NO” may be consideredfor DETENTION.

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Questionnaire – CIC 2021• Q1, Ship provide with approved stability information -

understood and easily used by the Master and loadingofficer?

• Q2, When departure, the data in stability check iscomplete and correct?

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Questionnaire – CIC 2021Q3, Ship complied with applicable stability criteria?

Q4, Evidence to confirm that the ship’s stability can bedetermined in varying conditions using the approvedstability information on board?

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Questionnaire – CIC 2021Q7, Evidence to confirm the “calculated”displacement and trim with “observed” draughts?

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Questionnaire – CIC 2021If the ship is provided with a Stability Instrument,Q5, Approved by the Administration?Q6, Type of stability software met the requirements ofrelevant ship type?Q8, the accuracy of the stability instrument verifiedperiodically?

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Useful Links – CIC 2021Press Release on the Launch of CIC ofShip’s Stability in General• http://www.tokyo-

mou.org/doc/Press%20release%20on%202021%20CIC%20on%20Stability%20(in%20general)%20-%20final.pdf

MD Circular issued on 6 August 2021• https://www.mardep.gov.hk/en/faq/pdf/le

t210806.pdf• Annex of above circular• https://www.mardep.gov.hk/en/faq/pdf/le

t210806a.pdf

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6. Q&A Session

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Thank You for Your Participation

End