“Expression Of Interest” - Haryana Tourism

“Expression Of Interest” Sealed EOIs are hereby invited by The Managing Director, Haryana Tourism Corporation,

SCO 17-18-19, Sector-17B, Chandigarh (Ph.0172-2727829, FAX No. 0172- 2703185, 2702783) for Selection of Contractor for Design, Supply, Installation, Commissioning & O&M of Multi Media Laser Show on Turnkey Basis at Brahmsarovar, Kurukshetra.

The interested contractors may apply to The Managing Director, Haryana Tourism Corporation, SCO 17-18-19, Sector-17B, Chandigarh on or before 24/03/2017 at 3:00 P.M The documents can be downloaded from website www.haryanatourism.gov.in.

The last date for receiving queries is 10/03/2017. The Pre-Bid meeting shall be held on 14/03/2017, at 11.00 A.M at Red Bishop Tourist Complex, Panchkula.

Haryana Tourism reserves the right to amend / modify EOI documents and/or to reject any or all proposals without assigning any reasons thereof. Amendments / modifications if any shall not be published in the newspapers but the same shall be uploaded in the website www.haryanatourism.gov.in.

The Managing Director , HTC,

Chandigarh

http://www.haryanatourism.gov.in/


Government of Haryana

Department of Tourism

Chandigarh

Expression of Interest (EoI)

for

Selection of Contractor for Design, Supply, Installation, Commissioning &

O&M of Multi Media Laser Show on Turnkey Basis at Brahmsarovar,

Kurukshetra

March 2017

HARYANA TOURISM CORPORATION (HTC)

Expression of Interest (EOI) Sheet

Issued to M/s

Name of Project

Development of Tourism Infrastructure at Places Related to Mahabharata in Kurukshetra

Date of Issue of EOI document

3rd March 2017

Last date for receipt of EOI

By 1500 hours of 24th March 2017 Hard copy of the EoI shall also be submitted by 24th March 2017 by 1500 hours in the office of the

The Managing Director, Haryana Tourism Corporation Limited, SCO 17-19, Bank Square, Sector 17 - B, Chandigarh 160017 Phone: 0172-2727829,2702955-56, Fax No. 0172- 2703185, 2702783 Email: [email protected].

Processing Fee for EOI (Non-refundable) A Demand Draft of the amount of INR 10,000 (Rupees Ten Thousand) in favour of “Managing Director – Haryana Tourism Corporation” payable at Chandigarh.

mailto:[email protected]

Selection of Contractor for Design, Supply, Installation, Commissioning and O&M of Multi Media Laser Show & Musical Fountains on Turnkey Basis at Braham Sarovar, Kurukshetra

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TABLE OF CONTENTS

1 ADVERTISEMENT ................................................................................................................................................................... 4

2 DISCLAIMER ........................................................................................................................................................................... 5

3 ABBREVIATIONS ................................................................................................................................................................... 6

4 SCHEDULE OF BIDDING PROCESS ................................................................................................................................... 7

5 INTRODUCTION ................................................................................................................................................................... 8

5.1 Project Description ........................................................................................................................................................... 8

5.2 Objective and Background ............................................................................................................................................ 8

5.3 Scope of Work: ................................................................................................................................................................ 8

5.3.1 Research ................................................................................................................................................................... 8

5.3.2 Design: ...................................................................................................................................................................... 8

5.3.3 Content Development ............................................................................................................................................. 8

5.3.4 Procurement & Installation of Equipment: .......................................................................................................... 8

5.3.5 Implementation of the Project: ............................................................................................................................. 8

6 BIDDING PROCEDURE ......................................................................................................................................................... 9

6.1 Prospective Bidders ......................................................................................................................................................... 9

6.1.1 The Prospective Bidder should confirm to the following criteria to Qualify at the Expression of Interest stage. ................................................................................................................................................................................. 9

6.2 EOI Preparation Cost ...................................................................................................................................................... 9

6.3 Project Inspection and Site Visit .................................................................................................................................... 9

6.4 Right to accept any EOI and to reject any or all EOI’s ............................................................................................ 9

6.5 Contents of EOI document ............................................................................................................................................ 10

6.6 Clarifications sought by Bidder ................................................................................................................................... 10

6.7 Amendment of EOI document ...................................................................................................................................... 10

6.8 Language......................................................................................................................................................................... 10

6.9 Currency........................................................................................................................................................................... 10

6.10 Validity of EOI ........................................................................................................................................................... 10

6.11 Bidder’s Responsibility .............................................................................................................................................. 10

6.12 Correspondence/ Enquiries ..................................................................................................................................... 11

6.13 Format and Signing of EOI ...................................................................................................................................... 11

6.14 Sealing and Marking of EOI ................................................................................................................................... 11

6.15 EOI Due Date ............................................................................................................................................................. 12

6.16 Late EOI ...................................................................................................................................................................... 12

6.17 Modifications/ Substitution/ Withdrawal of EOI’s ............................................................................................. 12

6.18 HTC would open the EOI’s on the due date for EOI document submissions as given in the Schedule of Bidding Process ................................................................................................................................................................................. 12

6.19 HTC would subsequently examine and evaluate EOI’s in accordance with the criteria set out in Section 6. 12

6.20 HTC reserves the right to reject any EOI, if: ........................................................................................................ 12

6.21 Confidentiality ........................................................................................................................................................... 12


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6.22 Tests of Responsiveness ............................................................................................................................................ 12

7 Selection Process ................................................................................................................................................................. 14

7.1 Selection Process ............................................................................................................................................................ 14

8 CHECK LIST .......................................................................................................................................................................... 15

APPENDIX 1: FORMAT FOR LETTER OF APPLICATION ......................................................................................................... 16

APPENDIX 2: FORMAT FOR DETAILS OF BIDDER ................................................................................................................... 17

APPENDIX 3: FORMAT FOR ESTABLISHING EXPERIENCE ..................................................................................................... 18

APPENDIX 4: FORMAT FOR ESTABLISHING FINANCIAL CAPABILITY OF THE BIDDER ................................................... 19


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1 ADVERTISEMENT

“Expression Of Interest” Sealed EOIs are hereby invited by The Managing Director, Haryana Tourism Corporation,

SCO 17-18-19, Sector-17B, Chandigarh (Ph.0172-2727829, FAX No. 0172- 2703185, 2702783)

for Selection of Contractor for Design, Supply, Installation, Commissioning & O&M of Multi Media

Laser Show on Turnkey Basis at Brahmsarovar, Kurukshetra.

The interested contractors may apply to The Managing Director, Haryana Tourism

Corporation, SCO 17-18-19, Sector-17B, Chandigarh on or before 24/03/2017 at 3:00 P.M The

documents can be downloaded from website www.haryanatourism.gov.in.

The last date for receiving queries is 10/03/2017. The Pre-Bid meeting shall be held on

14/03/2017, at 11.00 A.M at Red Bishop Tourist Complex, Panchkula.

Haryana Tourism reserves the right to amend / modify EOI documents and/or to reject any or

all proposals without assigning any reasons thereof. Amendments / modifications if any shall not be

published in the newspapers but the same shall be uploaded in the website

www.haryanatourism.gov.in.

The Managing Director , HTC,

Chandigarh




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2 DISCLAIMER

a. Though adequate care has been taken in the preparation of this Expression of Interest Document (EOI document), the Bidder should satisfy himself that the Document is complete in all respects. Intimation of discrepancy, if any, should be given to the Managing Director at below mentioned address latest by 1500 hours of 10.03.2017, in case, no such intimation is received by the said deadline, it shall be deemed that the Bidder is satisfied that the Document is complete in all respects. The Managing Director, Haryana Tourism Corporation Limited, SCO 17-19, Bank Square, Sector 17 - B, Chandigarh 160017 Phone: 0172-2727829, 2702955-56, FAX No. 0172- 2703185, 2702783 Email: [email protected].

b. Neither Haryana Tourism Corporation Limited (hereinafter referred to as HTC)nor their employees or consultants make any representation or warranty as to the accuracy, reliability or completeness of the information in this EOIdocument.Each prospective Bidder should conduct his own investigations and analysis and check the accuracy, reliability and completeness of the information in this EOI document and obtain independent advice from appropriate source before submission of this EOIand later RFP if short-listed.

c. Neither HTCnor their employees or consultants will have any liability to any prospective Bidder or any other person under the law of contract, for any loss, expense or damage which may arise from or be incurred or suffered in connection with anything contained in this EOI document.

d. HTCreserves the right to reject any or all of the EOI’s submitted in response to this EOI document at any stage without assigning any reasons whatsoever. HTC also reserves the right to hold, or withdraw or cancel the process at any stage under intimation to the Bidders who submit the EOI.

e. HTCalso reserves the right to modify or amend or add to any or all of the provisions of this EOI document or cancel the present Invitation and call for fresh Invitations.

f. Neither HTC nor their employees or consultants will have any liability in case of non-receipt of any correspondence from them to the Bidders due to the postal delays.

g. The applicable laws for the purpose are the laws of India. Courts of Chandigarh will have jurisdiction concerning or arising out of this EOIdocument.



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3 ABBREVIATIONS

EOI document Expression of Interest document GoH Government of Haryana GoI Government of India HTC Haryana Tourism Corporation Limited RFP Request for Proposal


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4 SCHEDULE OF BIDDING PROCESS

The indicative timetable for development of this project is as follows:

Activity Scheduled Date

Issue of EOI document 3rd March 2017

Project Briefing Meeting 14th March 2017

Due date for EOI document submission 24th March 2017

Due date for opening EOI’s received 24th March 2017

Presentation of Concept and Technologies 27th March 2017


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5 INTRODUCTION

5.1 Project Description

The Government of Haryana has decided to develop a Multi Media Laser Show with Musical Fountains at Braham Sarovar, Kurukshetra – Haryana. Haryana Tourism Development Corporation (HTC) shall be responsible for Selection of a competent bidder for Design, Supply, Installation, Commissioning, Operation and Maintenance of the Multi Media Laser show and Musical Fountains on turnkey basis (hereinafter referred as “Project”).

5.2 Objective and Background

Expression of Interest (EOI) are invited from reputedbidders to implement the Project and operate and maintain the Project for a period of 2 years including 12 months of Defect Liability Period (DLP).

5.3 Scope of Work:

The selected bidder (hereinafter referred to as “Contractor”) shall be responsible for providing the following services: -

5.3.1 Research

The Research will include but not limited to the following ground-works before proceeding to actual work of Design:

a. Research on the theme of Project and Develop a theme for the attraction and the visitors b. Visualizing multi-sensory aids for the Project c. Developing a storyboard for the Project. d. Other researches, which are relevant to the Project

5.3.2 Design:

The Contractor shall work closely with the HTC do the following: a. Conceptualize& Design the Project using an appropriate technologyfor implementation of the Multi Media

Laser Show and Musical Fountains at BrahamSarovarin close consultation with HTC. b. Provide suggestions to HTC with respect to the various options/technologies/designs available in the

market and recommend the option most suited for Project.

5.3.3 Content Development

This will include but not limited to the development of audio and visual content for the successful implementation of the Project. The content shall be suitable for a Multi Media Laser Show of duration not less than 45 minutes which shall be shown in two languages (English and Hindi). The content shall include but not be limited to the script, audio, music, video, multimedia interventions and other interventions required for implementation of the Project.

5.3.4 Procurement & Installation of Equipment:

On approval of the Design from HTC, Contractor shall share with HTC detailed specifications for the proposed equipment required for successful implementation of the Project. This shall be followed by procurement and installation of the equipment.

5.3.5 Implementation of the Project:

Once the equipment is procured, the Contractor shall implement the project and shall operate and maintain the same for a period of two years including 12 months of DLP.


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6 BIDDING PROCEDURE

A. GENERAL

6.1 Prospective Bidders

6.1.1 The Prospective Bidder should confirm to the following criteria to Qualify at the Expression of Interest stage.

A. Technical Criteria:

The Prospective Bidder may participate in the Expression of Interest stage of the bid process individually (the “Sole Firm”) in response to this EoI. The term Bidder (the “Bidder”) means the Sole Firm. The prospective Bidder should be afirm/partnership/ company who hassuccessfully in the past five yearsprior to Proposal Due Date done successful permanent installation of outdoor Multi Media Shows. The bidder should have at least one permanent multimedia laser show commissioned and operational in India for a Government / Semi Government Client. Completion Certificates as documentary evidence to prove the same must be enclosed. The Bidder shall have successfully completed and installed at least: One Outdoor Multi Media Laser Show of value not less than INR 10.0 Crores. Or Two Outdoor Multi Media Laser Shows of value not less than INR 7.5 Crores Or Three Outdoor Multi Media Laser Shows of value not less than INR 5.0 Crores

B. Financial Criteria:

The Bidder should have a minimum average annual turnover of Rs. 5,00,00,000 (Rupees Five Crores) in last three Financial Years (2015-16, 2014-15, 2013-14) in similar area of work.

HTCreserves the right to verify the above details from the respective authorities. The bidder shall give authorization to HTCto do the same.

6.1.2 Any business entity / individual which has been barred by HTC, Government of India, Government of Haryana or any other State Governments or any of their agencies, from participating in similar projects, and

if the bar subsists as on the EOIdue date, would not be eligible to submit anEOI.

6.2 EOIPreparation Cost

The Bidder shall be responsible for all of the costs associated with the preparation of its EOIand its participation in the bidding process. HTCshall not be responsible or in any way liable for such costs, regardless of the conduct or outcome of the bidding process.

6.3 Project Inspection and Site Visit

6.3.1 It is desirable that each Bidder submits its EOIafter visiting the Project Site and ascertainingthemselves, the location, surroundings or any other matter considered relevant by them.

6.3.2 It would be deemed that by submitting the EOI, the Bidder has:

a. Made a complete and careful examination of the EOI document, and b. Received all relevant information requested from HTC.

6.3.3 HTCshall not be liable for any mistake or error on the part of the Bidder in respect of the above.

6.4 Right to accept any EOIand to reject any or all EOI’s

6.4.1 Notwithstanding anything contained in this document, HTCreserves the right to accept or reject any EOIand to annul the EOI process and reject all EOI’s, at any time without any liability or any obligation for such acceptance, rejection or annulment, without assigning any reasons.

6.4.2 HTCreserves the right to reject any EOIif:


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a. At any time, a material misrepresentation is made or uncovered, or b. A material concealment is detected, or c. The Bidder does not respond promptly and thoroughly to requests for supplemental information required

for the evaluation of the EOI. Such misrepresentation / improper response / concealment would lead to the disqualification of the Bidder.

B. DOCUMENTS

6.5 Contents of EOI document

The Request for EOI comprises the contents as listed in the Table of Contents of this document and would additionally include any Addenda issued in accordance with Section 6.7.

6.6 Clarifications sought by Bidder

A prospective Bidder requiring any clarification on the EOI document may seek clarifications in writing or by e-mail to:

The Managing Director, Haryana Tourism Corporation Limited, SCO 17-19, Bank Square, Sector 17 - B, Chandigarh 160017 Phone: 0172-2727829, 2702955-56, FAX No. 0172- 2703185, 2702783 Email: [email protected].

6.7 Amendment of EOIdocument

6.7.1 At any time prior to the last date for submission of EOI, HTC may, for any reason, whether at its own initiative or in response to clarifications requested by a Bidder, modify the EOIdocument by the issuance of Addenda.

In order to afford the Bidders reasonable time in which to take an Addendum into account, or for any other reason, HTCmay, at its own discretion, extend the EOIdue date. Intimation regarding such extension in the EOIDue Date would be published in the National Dailies.

A. PREPARATION AND SUBMISSION OF EOI

6.8 Language

The EOIand all related correspondence and documents should be written in the English language. Supporting documents and printed literature furnished by the Bidder with the EOImay be in any other language provided that they are accompanied by appropriate translations of the pertinent passages in the English language. Supporting materials, which are not translated into English, may not be considered. For the purpose of interpretation and evaluation of the EOI, the English language translation shall prevail. It should be noted any document in foreign language if not accompanied by a duly authenticated English version, will be liable for rejection.

6.9 Currency

The currency for the purpose of the EOIshall be the Indian Rupee (INR)

6.10 Validity of EOI

The EOIsubmitted by Bidder shall be valid till the completion of bidding process

6.11 Bidder’s Responsibility

6.11.1 The Bidder is expected to examine carefully the contents of all the documents provided. Failure to comply with the requirements of EOIdocument will be at the Bidder’s own risk.

6.11.2 It would be deemed that prior to the submission of EOI, the Bidder has:



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a. made a complete and careful examination of requirements, and other information set forth in this EOIdocument;

b. received all such relevant information as it has requested from HTC; and c. made a complete and careful examination of the various aspects of the Project including but not limited

to: i. the Project Site; ii. the conditions of the access roads and utilities in the vicinity of the Project Site; iii. all other matters that might affect the Bidder’s performance under the terms of this document.

6.11.3 HTC shall not be liable for any mistake or error or neglect by the Bidder in respect of the above.

6.12 Correspondence/ Enquiries

6.12.1 All correspondence/ enquiries should be submitted to the following in writing by email /post / courier:

The Managing Director, Haryana Tourism Corporation Limited, SCO 17-19, Bank Square, Sector 17 - B, Chandigarh 160017 Phone: 0172-2727829, 2702955-56, FAX No. 0172- 2703185, 2702783

Email: [email protected]

6.13 Format and Signing of EOI

6.13.1 Bidders would provide all the information as per this EOIdocument and in the specified formats. HTCreserves the right to reject any EOIthat is not in the specified formats.

6.13.2 The EOIshould contain all the required and relevant information in the formats prescribed and as shown in the Check List.

6.13.3 If the EOIconsists of more than one volume, Bidder must clearly number the volumes and provide an indexed table of contents.

6.13.4 The EOIshall be typed or printed and the Bidder shall initial each page. All the alterations, omissions, additions, or any other amendments made to the EOIshall be initialled by the person(s) signing the EOI.

6.13.5 The EOI document shall be submitted in hard bound.

6.14 Sealing and Marking of EOI

6.14.1 The envelope shall indicate the name, address and contact phone number of the Bidder.

6.14.2 The envelope shall clearly bear the following identification:

“Selection of Contractor for Design, Supply, Installation, Commissioning and O&M of Multi Media Laser Show & Musical Fountains on Turnkey Basis at Braham Sarovar, Kurukshetra”.

6.14.3 The envelop shall be addressed to:

The Managing Director, Haryana Tourism Corporation Limited, SCO 17-19, Bank Square, Sector 17 - B, Chandigarh 160017 Phone: 0172-2727829, 2702955-56, FAX No. 0172- 2703185, 2702783



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6.15 EOI Due Date

6.15.1 EOI should be submitted on or before the EOIdue date as set out in the Schedule for Bidding Process, at the address provided in Section 6.14.3 in the manner and form as detailed in this EOIdocument. EOI’s submitted by either facsimile transmission or telex or e-mail will not be acceptable.

6.15.2 HTC, at its sole discretion, may extend the EOIDue Date by issuing an Addendum in accordance with Section 6.15.

6.16 Late EOI

Any EOIreceived by HTCafter the due time and date will be returned unopened to the Bidder.

6.17 Modifications/ Substitution/ Withdrawal of EOI’s

The Bidder may modify, substitute or withdraw its EOIafter submission, provided that written notice of the modification, substitution or withdrawal is received by HTCbefore the EOIDue Date and time. No EOIshall be modified or substituted or withdrawn by the Bidder after the EOIDue Date and time.

A. EVALUATION OF EOI

6.18 HTC would open the EOI’s on the due date for EOI document submissions as given in the Schedule of Bidding Process

6.19 HTCwould subsequently examine and evaluate EOI’s in accordancewith the criteria set out in Section 6.

6.20 HTC reserves the right to reject any EOI, if:

a. at any time, a material misrepresentation is made or uncovered; or

b. a material concealment is detected; or

c. the Bidder does not respond promptly and thoroughly to requests for supplemental information required for the evaluation of the EOI.

6.21 Confidentiality

Information relating to the examination, clarification, evaluation and recommendation for the short-listed Bidders shall not be disclosed to any person not officially concerned with the process.HTCwill treat all information submitted as part of EOIin confidence and would require all those who have access to such material to treat the same in confidence.HTC will not divulge any such information unless it is directed to do so by any authority that has the power under law to require its disclosure.

6.22 Tests of Responsiveness

6.22.1 Prior to evaluation of EOIs,HTCwill determine whether each EOIis responsive to the requirements of the EOIdocument. AnEOIshall be considered responsive if:

a. It is received /deemed to be received by the EOIdue date including any extension thereof pursuant to Section 6.

b. It is signed, sealed and marked as stipulated in Section 6 c. It contains all the information and documents as requested in the EOI document. d. It contains information in formats specified in this EOI document. e. There are no inconsistencies between the EOIand the supporting documents.

6.22.2 AnEOIthat is substantially responsive is one that conforms to the preceding requirements without material deviation or reservation. A material deviation or reservation is one

f. which affects in any substantial way, the requirement or


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g. which limits in any substantial way, inconsistent with the EOIdocument, HTC’s rights or the Bidder’s obligations under the License Agreement, or

h. which would affect unfairly the competitive position of other Bidders presenting substantially responsive EOI’s.

6.22.3 HTC reserves the right to reject any EOIwhich is non-responsive and no request for alteration, modification, substitution or withdrawal shall be entertained by HTCin respect of such EOI’s.

6.23 Clarifications Sought by HTC

To assist in the process of evaluation of EOI’s,HTC may, at its sole discretion, ask any Bidder for clarification on its EOI. The request for clarification and the response shall be in writing or by facsimile. No change in the substance of the EOIwould be permitted by way of such clarifications.


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7 Selection Process

7.1 Selection Process

The bidder who satisfies the Eligibility Criteria will be issued the RFP document, which will have a Two Tier selection process i.e.Technical Qualification &Commercial Proposal. The method of evaluation of proposals will be detailed in RFP document. The tentative timelines of the RFP process are as under:

S. No. Particulars Date and Time

1. Issue the RFP to the Bidder T

2. Pre Proposal Conference at the office of the HTC T+10

3. Submission of the RFP at the office of HTC T+30

4. Opening of the RFP T+31

5. Presentation by Bidders T+38


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8 CHECK LIST

The EOIshall accompany the following:

1. This EOI documenteach page duly signed by the Authorised Person is to be returned acknowledging the terms and

conditionsthere of.

2. Letter of Application duly signed by the Authorized person on the letterhead.

3. Details of Bidder along with the Incorporation and commencement of business certificate and Memorandum of

Association and Article of Associationself attested by the Authorized Person.

4. Bid Response as per Appendix3 and 4, to be submitted as per instructions contained in this EOIdocument.

5. Evidence of payment of processing fee for EOI.


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APPENDIX 1: FORMAT FOR LETTER OF APPLICATION

[On the Letter Head of the Bidder]

Date:

The Managing Director, Haryana Tourism Corporation Limited, SCO 17-19, Bank Square, Sector 17 - B, Chandigarh 160017

Sir,

Subject: Selection of Contractor for Design, Supply, Installation, Commissioning and O&M of Multi- Media

Laser Show & Musical Fountains on Turnkey Basis at Braham Sarovar, Kurukshetra

Being duly authorized to represent and act on behalf of _________________ (hereinafter referred to as

"the Bidder"), and having reviewed and fully understood all of the EOI requirements and information provided, the

undersigned hereby express our interest to provide consultancy for the captioned project.

We confirm that we have examined the terms and conditions published in the EOI advertisements and are

accordinglysubmitting the EOI for the captioned project.

We are enclosing our EOIin Original with the details as per the requirements of the EOI document for your

evaluation.

The undersigned hereby also declares that the statements made and the information provided in the EOIare

complete, true and correct in every detail and unconditional.

Yours faithfully,

(Signature of Authorised Signatory)

(Name, Title and Address of the Bidder)


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APPENDIX 2: FORMAT FOR DETAILS OF BIDDER

1. (a) Name

(b) Country of Incorporation

(c) Address of the corporate headquarters and its branch office (s), if any, in India

(d) Date of incorporation and / or commencement of business

2 Brief description of the Company including details of its main lines of business.

3 Name, Designation, Address and Phone Nos. of Authorized Signatory of the Bidder:

(a) Name:

(b) Designation:

(c) Company:

(d) Address:

(e) Telephone No:

(f) E-mail Address:

(g) Fax No:

4 Details of individual (s) who will serve as the point of contact / communication for HTC within the Company

(a) Name:

(b) Designation:

(c) Address:

(d) Telephone No.

(e) E-mail address:

(f) Fax No.


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APPENDIX 3: FORMAT FOR ESTABLISHING EXPERIENCE

Bid Response Sheet 1

Experience of the Bidder

Experience details for minimum technical qualification

Name of Bidder:

1. Name of Contract

Country

2. Name of Client

3. Client’s address, telephone and fax no.

4. Role

5. Date of Commencement of Project/ Contract

6. Date of Completion/ Commissioning

Note: The experience of projects under development or at EOIstage shall not be considered for minimum

technical qualification.

Signature of Authorised Person

Note :

1. The Bidder should provide details for each of the Eligible Projects in separate sheets

2. The Bidder should submit certificates from the Client towards successful completion of the Project. In case the O&M

of the Project is under way, bidder shall submit the Certificate of Successful commissioning of the Project from the

Client and documentary proof of the duration of O&M.


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APPENDIX 4: FORMAT FOR ESTABLISHING FINANCIAL CAPABILITY OF THE BIDDER

Bid Response Sheet 2

Turnover

Turnover

(in INR)

FY 2015 - 2016 FY 2014 - 2015 FY 2013 - 2014


Note :

1. The above stated Financial Capability shall be duly certified by a Statutory Auditor.


Certified by Auditor.

EoI for Selection of Contractor for Design, Supply, Installation, Commissioning & O&M of Multi Media Laser Show on Turnkey Basis at

Braham Sarovar, Kurukshetra

14-Mar-17

Contents

Introduction & Background

Site Details

Scope of Work

Schedule of Bidding Process

Eligibility Criteria Technical Eligibility Financial Eligibilty

Expectations from Contractor

Introduction & Background Ministry of Tourism (MoT) recognize country’s

potential of cultural, historical, religious heritage

In due recognition of this potential, MoT decided to create tourist circuits around specific themes namely Krishna Circuit, Buddha Circuit, Eco Circuit, Himalayan Circuit & Desert Circuit

Selected Kurukshetra Region under theme of Krishna Circuit as famous battle of Mahabharat took place in this region

MoT has approved project amounting ₹97.34 Cr. for development of tourism infrastructure at Kurukshetra

Development of Braham Sarovar, Jyotisar, Sanhit Sarovar & Narkatari proposed in first phase

Brahma Sarovar denotes deliverance or salvation

The Brahma Sarovar tank had sacred religious traditions in Thanesar which laid emphasis on bathing for internal and external ritual purity

According to Hindu Mythology, it is believed that it is created by the creator of this Universe Lord Brahma

It is believed to be the Cradle of Civilization It is believed that a dip there during the solar

eclipse absolves one of all sins About 10,00,000 people took a dip in the water

on 29th March 2006 which was a solar eclipse day.

Kurukshetra is one of the prime center of pilgrimage attracting devotees in a continuous stream all-round the year

Domestic tourist arrivals in Kurukshetra has increased from 1,32,249 in 1992 to 27,80,617 in 2015

Development of Krishna Circuit is basically aimed to develop the places associated with legends of Lord Krishna

The development focuses on bridging the infrastructural gaps in various places

Introduction & Background

Site Details Sarovar is 3600 feet X 1500 feet

The water body is edged with 20 ft wide platforms, stairs and a 40 ft wide `parikarma’. In this section, a number of meditation chambers have been built for the convenience of pilgrims

A sacred shrine dedicated to Lord Shiva stands within the sarovar, accessible by a small Bridge

2 Main Gates connecting the Central Platform of Brahma Sarovar which have various Temples, Ghats and Purshotampura Garden

Holy Pond is surrounded by patches of landscaped area, 6 entries are for ghats situated in the periphery Area

There are many temples situated along a strip of land extending right into the middle of the huge pond including a huge beautiful black chariot with Krishna and Arjuna

Sarovar has an area of 0.418 sq.km. and storage capacity of 1.9 MCM of water

The Sarover is filled by water from Thaneswar Distributary by pumping

After few days 1.27 m column of water of the Sarover is drained out and the Sarovar is again filled with water to maintain desired water column

Two recharge shafts and two injection wells were constructed in the south western part of the Braham Sarovar

The Government of Haryana has decided to develop a Multi Media Laser Show with Musical Fountains at Braham Sarovar, Kurukshetra – Haryana

Site Details

Site Details

Western Half Eastern Half

KDB Office

Purshotampura Bagh

Scope of Work Research Research on the theme of Project and

Develop a theme for the attraction and the visitors

Visualizing multi-sensory aids for the Project

Developing a storyboard for the Project. Other researches, which are relevant to

the Project

Content Development Suitable content for a Multi Media Laser

Show of duration not less than 45 minutes which shall be shown in two languages (English and Hindi)

Content shall include but not be limited to the script, audio, music, video, multimedia interventions and other interventions required for implementation of the Project

Design Conceptualize & Design the Project using

an appropriate technology for implementation of the Multi Media Laser Show and Musical Fountains at Braham Sarovar in close consultation with HTC.

Provide suggestions to HTC with respect to the various options/technologies/designs available in the market and recommend the option most suited for Project.

Procurement & Installation of Equipment

Implementation of the Project implement the project as per approved

concept O&M the same for a period of two years

including 12 months of DLP

Schedule of Bidding Process

3rd March 2017 Issue of EOI Document

14th March 2017 Project Briefing Meeting

24th March 2017 Due Date for EOI Document Submission

24th March 2017 Due Date for Opening EOI’s Received

27th March 2017 Presentation of Concept and Technologies

Eligibility Criteria Technical Eligibility

A firm/partnership/ company who has successfully in the past five years prior to Proposal Due Date done successful permanent installation of outdoor Multi Media Shows

At least one permanent multimedia laser show commissioned and operational in India for a Government / Semi Government Client

The Bidder shall have successfully completed and installed at least:

One Outdoor Multi Media Laser Show of value not less than INR 10.0 Crores; or Two Outdoor Multi Media Laser Shows of value not less than INR 7.5 Crores; or Three Outdoor Multi Media Laser Shows of value not less than INR 5.0 Crores

Sole firms are allowed to participate; No Joint Ventures are allowed

Eligibility Criteria Financial Eligibility

Bidder should have a minimum average annual turnover of Rs. 5,00,00,000 (Rupees Five Crores) in last three Financial Years (2015-16, 2014-15, 2013-14) in similar area of work

Any business entity / individual which has been barred by HTC, Government of India, Government of Haryana or any other State Governments or any of their agencies, from participating in similar projects, and if the bar subsists as on the EOI due date, would not be eligible to submit an EOI

Expectations from Contractor

Projection Mapping & Masking Technologies.

7.1 Surround Sound 3D audio system.

AV Based

Laser Projection & Animation.

Powerful LED based RGB fountain lights

Single touch show operation control.

High dynamic fountains min height of 50m

Structure for fountain & water screen

Dynamic Water Screen min 50 m high

Water Based

Controllable nozzles to create dynamic effects

Multimedia & Water Show: Major Components

Hydro Shield/Water screen Projection High dynamic fountains on floats

Laser Projectors to create laser animations and dynamic effects

Powerful Loud Speakers, Sub Woofers, Surround Speakers

IP 68 Powerful submersed LED Lights

THANK YOU

DARASHAW & COMPANY PRIVATE LIMITED

CIN-U67120MH1994PTC076656 Registered Office:: 1205-06 Regent Chambers, 208 Nariman Point, Mumbai 400 021

Website: darashaw.com, Email: [email protected] Tel no: +91 22 430 22 222 Fax no: +91 22 2204 0031/40

Expression of Interest (EoI) for Selection of Contractor for Design, Supply, Installation, Commissioning & O&M of Multi Media Laser Show on Turnkey Basis at Brahmsarovar, Kurukshetra

Reponse to Pre-Bid Queries

1. M/s Premierworld Technology Limited

S. No. Query Response 1 It has been mentioned at page no. 8 point no. 5.1 that “The

Government of Haryana has decided to develop a Multi Media Laser Show with Musical Fountains at Braham Sarovar, Kurukshetra – Haryana. Haryana Tourism Development Corporation (HTC) shall be responsible for Selection of a competent bidder for Design, Supply, Installation, Commissioning, Operation and Maintenance of the Multi Media Laser show and Musical Fountains on turnkey basis (hereinafter referred as “Project”). Accordingly, on page no. 9 point no. 6.1.1 A. Technical Criteria, Similar Work definition should have been specifically defined as “Multi Media Laser Show with Musical Fountains” but it has been only mentioned “Multi Media Laser Show”. This is a major discrepancy as the prospective bidders who have just only executed/done the works of Multimedia Laser shows without any Musical Fountains will also bid and qualify in the Technical Criteria of EoI. In such a case, a prospective bidder who do not have any prior experience in execution of Musical Fountains will also qualify in Technical Criteria which will be highly detrimental for the entire project.

Keeping in view the broader participation of bidders along with the fact that musical fountain is one of the many components of the overall project, no chance in the criteria.

2. We would like to bring one important aspect of the “Musical Fountains” which is a very important and vital component of this project. If a prospective bidder is proposing a Musical Fountain that will be installed on the floor/bed of the Braham Sarovar, than he should submit the work completion/experience certificate of a “fixed Musical Fountain” and if he is proposing a Musical Fountain that will

This aspect may be consider only in RFP stage, presently we are open to have all possible technologies to depict the theme and limiting to one particular technology will be restrictive, hence no change




S. No. Query Response be floating on the waters of Braham Sarovar, than he should submit the work completion/experience certificate of a “floating Musical Fountain”. This is very essential since technologies for fixed and floating musical fountains are totally different, especially a floating musical fountain is much technically complex in nature and requires a high expertise. A non-expertise and incompetent firm/company who does not have any experience and expertise in design, supply, installation and commissioning of a floating musical fountain can severely jeopardise the entire project.

3. On page no. 9 point no. 6.1.1 A. Technical Criteria, the period mentioned for successful completion of outdoor Multi Media Shows is “Five Years” from proposal date whereas usually it is defined as “Seven Years” in most of the EoIs/Tenders/RFPs. Moreover, generally there is also a clause to bring up/increase the value of completed works to the current year’s level/value by adding simple interest to the value of completed works.

On page no. 9 point no. 6.1.1. A. Technical Criteria may be read as follows: “…firm/partnership/ company who has successfully in the past seven years prior to Proposal Due Date done successful…”

4. On page no. 9 point no. 6.1.1 B. Financial Criteria, the minimum average annual turnover has been mention as Rs. 5 Crores. Generally, in most of the EoIs/Tenders/RFPs the requirement of turnover is 100% of the estimated cost put to EoI/Tender/RFP which we feel has not been followed for this EoI. Moreover, the turnover asked for i.e Rs. 5 Crores also not correlates with the Technical criteria of the value of completed works i.e. one work of Rs. 10 Crores or two works of 7.5 Crores or Three works of Rs. 5 Crores.

Appropriate bidding parameters has been considered, hence no change

5. What is the clear water depth available in the Brahamsarovar and what is the variation in that water level during summers and winters?

15 ft. approximately is water depth beyond safety railings

6. The show has to be of 30 minutes or 45 minutes 45 min 7. Where the space for control room will be provided? Can existing

bathing rooms on the ghat be used for Control Room and Viewers Gallery?

Adequate and proper required space will be provided.

8. In whose scope of work will be the civil works required for the erection In bidders scope and will be defined in RFP




S. No. Query Response of the show? Civil works required should also be clearly and absolutely defined.

9. Viewing arrangement has to be for how many number of people at a time?

Max 500

10. Whether permanent power connection, as required, inside the designated control room will be provided for the show or a DG Set will be installed for running the show?

The power connection of required capacity will be provided till tapping point and it is in bidder’s scope to connect it designated control room. DG set is scope of bidder’s scope.

11. If permanent power connection is taken by deptt, than in whose scope will be the DG Set for standby power supply?


12. Since GST is on the anvil and tax difference on present rates and under GST may be there. How Haryana Tourism is going to compensate the contractor for the tax difference? How the bidder has to quote his rates in financial bid? Whether he will quote taxes and levies all inclusive or he will quote taxes as extra?

Will be clarified at the time of RFP

13. During execution of project on site and during the period of 2 years operation and maintenance, in whose scope will be the security/watch and ward of equipment/installation?

Bidder has to take care of security/watch and ward of equipment/installation.

14. Whether sound system will be an outdoor type or individual head phones/headsets will be provided to each viewer? Health hazards, high wear and tear, vandalism, management, connectivity etc are the issues associated with headphones/headsets hence it has to be clearly specified and decided which type of sound system is required for the show.


15. What is the estimated cost of the project envisaged by the deptt? Rs. 15.00 Cr. 16. Kindly extend the last date of submission of EoI i.e. 24th March 2017

for a period of at least 10 days so as to enable us to prepare the same after receipt of clarifications to our queries from your end

Bid submission date may be extended to 31/03/2017 till 3:00 at the address mentioned in EoI and presentation of theme on 03/04/2017. The time and venue of the presentation shall be communicated to the qualified




S. No. Query Response bidders separately.

2. M/s Tricolor India Schauspiel Pvt. Ltd.

S. No. Query Response 1 Has the department identified the space for implementation of the show or

are bidders at liberty to suggest the same? Yes but may be changed for better presentation of theme.

2. The electric supply is suggested to be in the scope of HTC, As it shall erode the allocated budget, considering the operating costs of a Genset of more than 500 KW for a 2 year time period. Or is it going to be in the bidders scope?


3. Can the water be drained out of the lake for a pool be allowed to be constructed inside, for installation of fixed fountains? This is crucial as it changes the technologies in consideration.

Small pillars for anchorage/ support may be provided

4. Can any other artefact/structure, for use in the show, be allowed to be constructed in the pool?

Yes, if it does not disturb the present architecture of Sarovar.

5. The department needs to identify two spaces for control rooms of sizes 30x30 feet and 20x20 feet respectively .This is an essential requirement.

Adequate and proper required space will be provided.

6. In light of the news, that GST is going to be implemented soon, If there is a change in the taxation structure during the bid process or after the award of the bid, How shall that be compensated ? Can the bids be exclusive of taxes in the RFP?


7. Are we at a liberty to think beyond the allocated budget of 15 crores ? Is there a scope for escalation, according to the concept and technologies?

Yes but not more than 10%.

8. Although, the EOI was floated on the 3rd of March 2017, owing to the Holi holidays and commencement of the pre bid meeting just yesterday, not a lot has been detailed out in conceptualisation. We request you to please extend the submission deadline by at least 7 working days.

Bid submission date may be extended to 31/03/2017 till 3:00 at the address mentioned in EoI and presentation of theme on 03/04/2017. The time and venue of the presentation shall be communicated to the qualified bidders separately.




3. M/s Nolabel Immersive Experiences Pvt. Ltd.

S. No. Query Response 1 As per the EOI requirement of “Outdoor Multimedia Laser Show” with

focus on water fountain based installations, we request Hydropolis to be considered as one of the qualifying projects as it is the largest such water themed installation in the world.

Yes, it is being considered for presentation provided fulfilling required technical eligibility criteria.

4. M/s Wizcraft

S. No. Query Response 1 Please do let us know if we or in partnership with other can apply without

the 2 mentioned point A. Technical Criteria: The Prospective Bidder may participate in the Expression of Interest stage of the bid process individually (the “Sole Firm”) in response to this EoI. The term Bidder (the “Bidder”) means the Sole Firm. The prospective Bidder should be afirm/partnership/ company who hassuccessfully in the past five years prior to Proposal Due Date done successful permanent installation of outdoor Multi Media Shows. The bidder should have at least one permanent multimedia laser show commissioned and operational in India for a Government / Semi Government Client. Completion Certificates as documentary evidence to prove the same must be enclosed. The Bidder shall have successfully completed and installed at least: One Outdoor Multi Media Laser Show of value not less than INR 10.0 Crores. Or Two Outdoor Multi Media Laser Shows of value not less than INR 7.5 Crores Or Three Outdoor Multi Media Laser Shows of value not less than INR 5.0 Crores B. Financial Criteria:

Not allowed




S. No. Query Response The Bidder should have a minimum average annual turnover of Rs. 5,00,00,000 (Rupees Five Crores) in last three Financial Years (2015-16, 2014-15, 2013-14) in similar area of work. HTC reserves the right to verify the above details from the respective authorities. The bidder shall give authorization to HTC to do the same. 6.1.2 Any business entity / individual which has been barred by HTC, Government of India, Government of Haryana or any other State Governments or any of their agencies, from participating in similar projects, and if the bar subsists as on the EOI due date, would not be eligible to submit an EOI.

5. M/S EDC Creative Technology Solutions Private Limited

S. No. Query Response 1 Kindly indicate, whether you will accept the cumulative qualifications of JV

bidders? No, JV is not allowed

2 Average turnover is 4 cr. Not Allowed

“Expression Of Interest” - Haryana Tourism

Documents

Transcript of “Expression Of Interest” - Haryana Tourism