Enterprise Cloud Solution for Audit Process and Compliance ...

Enterprise Cloud Solution for Audit Process and Compliance

Management in manufacturing value chain

Increase compliance by simplifying audits.

OpExWorks Solutions Pvt. Ltd.

The Challenges – a typical case large manufacturing company

1. 25+ suppliers supplying 300+ parts to one or multiple plants

of company

2. 30+ audit and compliances team members all including at

Company and Suppliers

3. 10 audit types and different audit applicability among

vendors, average 3 to 4 audits per vendor per year.

4. 100+ monthly check points per supplier, total 3000+ monthly

check points in entire supply chain

5. 300+ mandatory compliances submission by suppliers on

monthly basis. For example Process flow chart, FMEA and

Control plan can be one time and Layout inspection, Raw

material inspection, MSA and SPC may be periodical

quarterly for each part.

6. Gap between self audit by suppliers and external audits by

Customer.

7. Almost impossible task, all managed manually leading to

multiple non conformance and non compliance.

It’s like a Everest trek every month

How many NC’s resolution pending at all supplier or

supplier wise considering all audits done?

How is the overall performance of each vendor in all

audits at suppliers which may be required for your

regulatory body audit like IATF or other.

How many suppliers submitted layout inspection

reports or raw material inspection report for parts

supplied in last year and how many you have

assessed ?

Status of compliance submission this year by all

suppliers for all parts.

And many other questions like this to be answered.

CAN YOU

ANSWER

FOLLOWING

QUESTIONS ?

Application in manufacturing value chain


1 Manufacturing Unit /

Plant

Manage your plant audits, non-

conformities resolution and

compliances of plant

2 Corporate Offices

Monitor audits, non-conformities

resolution and compliances of all your

group units / plants

3

Supply Chain

Management and

Supplier Quality

Assurance

Monitor at plant, all supplier’s all audits,

track non conformities resolution and

compliances management in supply

chain

4 Consultants and 3rd

party Auditors

Manage all audits, non-conformities

resolution and compliances of your all

clients

Manage all your audit and compliances requirements at plant, at suppliers or your

clients through a single window using paperless collaboration, real time data

visibility, escalation alerts and data analytics

Audit and Compliances Management Framework

Head Office / Customer /

Consultant

Supplier 1

Supplier 2

Supplier 3

Supplier n

Audit Plan, Internal Audits / Self Audits, Compliances,

Document Uploads, NC Resolution.

Audit template and check sheets

Audit Plan, Execution & Non Conformities

NC resolution tracking

Compliances requirements with uploading

frequency

NC resolution tracking

NC resolution assessment

Compliances submission tracking and

assessment.


Units

Audits Plan Audit Execution NC Recording

and CAP

Done Date

NC Resolution

Due Date

MIS and Analytics

Assessment

by Regulatory Authority

Monitor Non Conformities of all

units with ease in single window

Audit Management Framework

Backlog

Monitoring

Delay

Monitoring


End to end solution for compliance management

Planning Adherence Analysis Improvement

Audit Plan

Auditors

Unit wise Auditee

Audit Collaboration

Audit Completion

NC Recording and

resolution

Evidence upload

Plan Vs Completion

Audit Backlog

Audit History

Repetitive NC

Unit wise

performance

Audit wise

performance

Proactive approach for

compliance management

Real time alerts

MIS and Analytics

Self

Audits

External

audits


Why adopt OpExWorks CCM Cloud

Paperless Audit Process System based audit and

compliance management

Improves overall

effectiveness of audit

process and compliances

Reduced efforts on Audits

and Compliance

Charges to audit

organization on Pay per

User Per Year Basis

Historical data

available with

analytics on finger tips


Main Features

• Paperless audit process

• Paperless Compliances management

• One time and repetitive compliances

• Configurable audit plan

• Submission of Corrective action plan and NC resolution with optional evidence upload

• Provision for assessment of NC

• Entry of audit time observations other than master check sheet possible

• 4 levels of escalations for Audit, CAP, NC resolution and Compliances

• E mail alerts for Audit, CAP, NC resolutions and Compliances due and overdue

• Provision for optional attachment of Pre Audit and Post audit meeting reports

• Real time data visibility

• Reports, Graphs and advanced analytics

• Huge savings on auditing & compliances management efforts and resources


Master

One time master data to facilitate minimal data

entry and maximum selections through lists.

Configure the system the way that suits your

audit and compliance process


Audit Check Sheets


Any number of audit

templates may be

created with check

points.

Black color are normal

and RED colored are

critical check points

Audit check sheet is a dynamic document, it can

be revised when required. While all earlier

revision remain in the system, next audit will use

current revision check sheet.

Audit history will show audits as per the prevailing

revision of check sheet at the time of audit.

Guidelines

Administrator can upload all

guidelines for units to refer

and follow.

Guidelines are visible, readable,

downloadable and printable to all

units.


Configuration

Administrator configurable audit

and compliance process

Configure the process to suit

the organizational practices and

standards


Audit Plan

Plan your audits at fixed intervals or

at dynamic interval based on last

audit score


Audit Execution

Plan your audits at fixed

intervals or at variable interval

based on last audit performance


Corrective action Plan

Auditee unit need to provide CAP – Corrective action plan for each NC recorded

action required, responsibility and target date.


NC resolution with optional evidence upload

Upload an evidence for each NC resolved

with a document in PDF format. This

document can be a multiple page PDF

document.


Assessment of NC resolved

Each resolved NC can be optionally reviewed by

auditors with a evidence document view and remark.

Auditors can accepts the evidence or decline the

evidence. If declined, the NC status remains OPEN.

E mail alerts

Four levels of escalations

provided for

• Audits

• Corrective action plan

• NC resolution

• Compliance

The escalation period and list

of e mail recipients is

configurable by administrators.


Units

Compliances

requirement

One time Due Date

Backlog

Monitoring

Delay

Monitoring

Periodical

Frequency

Done Date

Due Date Done Date

Reschedule

One time Compliance

Rescheduling of task after predefined frequency

At units

MIS and Analytics

Assessment

by Regulatory Authority

Monitor compliances of all

units with ease in single

window

Periodical Compliance

Compliance Management Framework


Compliances plan

Define compliances for each supplier unit with uploading frequency and monitor

these compliances through single window dashboard.


Compliances upload by units

Compliance documents are visible to auditors

and compliances are assessed by you. You

accept or decline the compliance


Compliances upload assessment Compliance documents are

visible to auditors and

compliances are assessed

by you. You accept or

decline the compliance


E Mail Alerts

Four levels of escalations

provided for Compliance

The escalation period and list

of e mail recipients is

configurable by administrators.


MIS and Analytics for Audits and Comliances

• Unit level analysis for multiple audits

• Audit level analysis at multiple locations

• Plan versus Completion

• Single window dashboard for all units all audits NC resolutions


Enterprise Cloud Solution for Compliance and

Audit Process Management in Supply Chain

provided to Bajaj Auto Ltd. by OpExWorks

Solutions Pvt. Ltd.

• World’s 3rd largest Motorcycle manufacturer

• World’s largest 3 wheeler manufacturer

• Sales in 2018 – 2.96 Million vehicles

• Presence in 70 Countries

• 3 Manufacturing facilities Pune, Aurangabad

(Maharashtra) and Rudrapur (Uttarakhand)

• Head office in Pune, India

Case Study – Audit and Compliance management at Bajaj Auto Supply Chain


Outcomes and the difference at Bajaj Auto Ltd.

In Use for Audits Conducted Check Points

Monitored

Documentary

Compliances made

paperless

3 Yrs. 15000+ 500000+ 10000+

Process changed from

• Reactive process to proactive process

• Manual process to fully automated process

• Printed paper to completely paperless with real time data availability and visibility

• Information and data analysis available at will and on finger tip, no need to prepare monthly MIS reports

• Internal self audits by supplier are more stringent now and at par with Bajaj Auto Ltd.’s

external audits.

• Frequency of few audits changed from Monthly to Quarterly

• Reduced visits to carry out audits at suppliers plant location.


Recognition at National Level

Select 40 startups from all over

India participated in NASSCOM

Innotrek 2018 delegation to Silicon

Valley, USA

OpExWorks Solutions Pvt. Ltd. was

the member of InnoTrek 2018

Delegation


Contact Us


Pune, India.

Web : www.opexworks.com

Email : [email protected]


Enterprise Cloud Solution for Audit Process and Compliance ...

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