CitiDirect BE Payments

CitiDirect BE®

Payments Quick Reference Guide

Treasury and Trade Solutions

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© 2016 Citibank, N.A. All rights reserved. Citi and Arc Design is a registered service mark of Citigroup Inc.

Country Payments Guide – Citibank Hong Kong

At Citi, we offer full suite of payment products that meets your payment obligations. You can choose the appropriate

payment methods based on the currency, location of your beneficiary and urgency of your payments. Here below

summarised the payment methods available at your finger tip. Please check the cut-off time table for the respective

payment methods.

Payment Methods Description Payments

Currencies

Location of

Beneficiary

Accounts

Book Transfer

Funds Transfer Payments to Accounts with

Citibank N.A., Hong Kong Branch (006)

Urgent Payments like inter-company payments,

vendor payments.

All currencies that

are available at

Citibank Hong Kong

Citibank Hong Kong

Domestic Funds

Transfer

Funds Transfer Payments to Non-Citibank

Accounts in Hong Kong.

Urgent payments like vendor payments.

HKD, USD, CNY,

EUR

Hong Kong

Cross Border Funds

Transfer

Funds Transfer Payments to overseas countries

Urgent payments like vendor payments.

Over 130 currencies Overseas Countries

Manager’s Check

Check Payments issued by Citibank Hong Kong

and cleared through HK Clearing System.

Non-urgent payments like vendor payments,

insurance claims, stationary payments

HKD, USD, CNY Hong Kong

Bank Draft

Check Payments issued by Citibank Hong Kong

and clear through clearing system in respective

country of currency.

Non-urgent payments like vendor payments,

Over 40 currencies Overseas Countries

PayLink Check ** Check Payments issued in bulk by Citibank Hong

Kong and cleared through HK Clearing System

HKD, USD, CNY Hong Kong

PayLink Autopay /

Payroll Service **

Bulk electronic payments to banks in Hong Kong.

Non urgent payments like staff reimbursement,

employee payroll payments, etc.

HKD, CNY Hong Kong

** Please call up your Relationship Manager or Product Sales to subscribe for PayLink Services.

http://transactionservices.citi.com/

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Making Book Transfers

1. From the Payments tab, select Input

New Outgoing under Payment Initiation.

2. Select Book Transfer under Payment

Method and complete all remaining fields.

3. Ensure that the value date is equal to or

later than the date on which you are making

the transaction.

4. If the Transaction Reference Number field is

left blank, a reference will be automatically

generated upon submission. Fill in the

Beneficiary Name and Beneficiary Bank details.

5. Once completed, click Submit to initiate

the payment. It will now be sent to your

company’s authorizers for authorization.

6. If customer wishes to create the

Template for future use, please see the

section - Creating a Payment Template at

the time of Making Payments.

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Optional: Input the FX Contract & Exchange Rate if booked via FX Pulse or Service Team.


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Making Domestic Fund Transfers



2. Select Domestic Fund Transfer under

Payment Method and complete all other

fields.

3. Fill in all mandatory fields. If the

Transaction Reference Number field is left

blank, a reference will be automatically

generated upon submission.



the transaction.

5. Indicate whether the transaction charges

are to be borne by the ordering party (Our),

the beneficiary (Beneficiary), or both (Shared)

6. Once all fields are filled, click Submit to

initiate the payment. It will now be sent to

your company’s authorizers for

authorization.

7. If customer wishes to create the

Template for future use, please see the

section – Creating a Payment Template at

the time of Making Payments.

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Making Cross Border Fund Transfers

1. From the Payments tab, select Input New

Outgoing under Payment Initiation.

2. Select Cross Border Funds Transfer under

Payment Method and complete all remaining

fields.


later than the date on which you are making the

transaction.

4. If the Transaction Reference Number field is


generated upon submission. Fill in the

Beneficiary Name and Beneficiary Bank

details.

5. If needed, enter the Intermediary Bank details.

6. Once completed, click Submit to initiate the

payment. It will now be sent to your company’s

authorizers for authorization.

7. If customer wishes to create the Template

for future use, please see the section –

Creating a Payment Template at the time of

Making Payments.

Notes :- 1. CNY Cross Border Funds Transfer via CNAP (Mainland China)

1.1 Beneficary Name / Address : Type prefix “ADD.” after the Beneficiary Name, then follow by the beneficiary Address.

1.2. Beneficary Bank Name/Address : Input “/CN” followed by 12-digit CNAP Bank Code. Then, input beneficiary name in the 2

nd line.

1.3 Payment Details Please input the payment purpose codes. Please check with CitiService for the list.

2. Cross Border Funds Transfer allows making payments in regulated currencies, like MYR, KRW, TWD, please check with CitiService for the payment requirements

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Making Cross Border Fund Transfers

- Requesting for Manager’s Check / Bank Draft

1. USD / CNY Manager’s Check Cleared in Hong Kong

1.1 Select /Cheque/ Codeword from library 1.2 Select /ACC/ Codeword from library 1.3 Input ‘HKUSD’ for USD Manager’s Check or ‘HKCNY’ for CNY Manager’s Check 1.4 If customer wants check to be sent directly to beneficiary, select /REC/ Codeword and input ‘Mail to Bene”. Otherwise, the check will return to customer’s office.

2. Bank Draft Cleared outside Hong Kong

1.1 Select /Cheque/ Codeword from library 1.2 Select /ACC/ Codeword from library 1.3 If customer wants check to be sent directly to beneficiary, select /REC/ Codeword and input ‘Mail to Bene”. Otherwise, the check will return to customer’s office.


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Making Cheque Payments - PayLink



2. Select Cheque under Payment Method

and complete all remaining fields. Under

Payment Type, select the appropriate option

e.g. PayLink Check, Hong Kong.

3. Fill in the beneficiary details under Mail To

and ensure that the value date is equal to or


the transaction.

If the Transaction Reference Number field is



4. Once completed, click Submit to initiate

the payment. It will now be sent to your

company’s authorizer for authorization

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Making GIRO Payments - PayLink



2. Select ACH Credit/GIRO under

Payment Method and complete all other

fields.

3. Fill in all mandatory fields. If the

Transaction Reference Number field is left

blank, a reference will be automatically




the transaction.

5. Once all fields are filled, click Submit to

initiate the payment. It will now be sent to

your company’s authorizers for authorization.

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Creating a Payment Template

1. From the Payments Tab, Select Create

New Outgoing under Template Management.

2. Input Template Name

3. Select the desired template type. The available options will vary depending on the type of payment you are creating:

Editable Template — Least restrictive. Most fields can be modified

Predefined Beneficiary — Only

beneficiary- related fields are saved; most fields editable

Full-Limited Modification — Most

restrictive. Only payment-related fields are editable

4. Click the binoculars icon to bring up Debit Account Lookup then select the debit account number.

5. Select Payment Method

6. Ensure that the mandatory fields are filled then click Continue. Input the other fields as needed.

7. Verify that the auto-populated fields are accurate and click Submit to proceed.

Creating a Payment Template – At the time of Making Payments

1. After inputting all the mandatory fields, click [Save As Template]

2 Follow the steps (2) & (3) above.

3 Select [Submit] to proceed.

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Import Transaction

1. From Files Services, select To Run

under Import Transactions session.

2. Select Template Name and then click

Run.

3. Click Add Files and then click Upload

File.

4. After file import Success, click OK.

5. Select To Run History tab to check file

import result.



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Approving Payments

1. Under the Payments tab, select To

Authorize under Payment Initiation.

2. Select the payment(s) under Payments to

Authorize then click Authorize.

3. Input Response and click OK.

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Approving Payments (Batch Authorize)

1. Under the Payments tab, select

Batch Authorize under Payment

Initiation.

2. Select the batch critical under Create Batch

Tab then click Create Batch.

3. After batch created the batch file show

under Authorize Tab. Select the Batch

then click Authorize.

4. Input Response and click OK.

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© 2016 Citibank, N.A. All rights reserved. Citi and Arc Design is a registered serv

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