Axys Tips and Tricks - CSSI

Advent Users GroupAtlanta, May 2006

Diane HerreraClient Server Specialists, Inc.

[email protected]

Axys Tips and Tricks

CSSI Client Server Specialists, Inc. www.cssi.org

Tel: (610) 992-9287Fax: (610) 992-9289

About CSSI• Founded in 1995• Focused on Financial Services Industry since

1997– Portfolio Management Systems

• Advent, etc


Tel: (610) 992-9287Fax: (610) 992-9289

About CSSI


Tel: (610) 992-9287Fax: (610) 992-9289

What we do…• Workflow analysis and recommendations• Interfaces, Interface cleanup• Automation

– Scripting– Scheduling

• Conversions• Getting data into/out of Axys


Tel: (610) 992-9287Fax: (610) 992-9289

About CSSI• Custom reporting

• See free reports on www.cssi.org• Report packages

• Training• See free white papers on www.cssi.org• Training classes

• Data entry/recon• Maternity leave• Other

• Utilities


Tel: (610) 992-9287Fax: (610) 992-9289

Account Translation Utility• Allows you to split a single custodian

account into several different cli files• Helps with unsupervised assets• Helps separate equity and fixed income• Tax lot vs average cost

• Asset Class• Security Type• Specific security


Tel: (610) 992-9287Fax: (610) 992-9289

Client Builder• helps manage clients and groups

• Define labels as required• Define labels as dropdowns with allowed choices• Check for empty groups• Easily see what groups a cli/grp is in• Easily see what cli/grp a group contains• Full Audit Trail

– Who changed a value, when– What it was before they changed it, what it is after


Tel: (610) 992-9287Fax: (610) 992-9289

Dropdown example

• Define fields as dropdowns

• Define allowable values


Tel: (610) 992-9287Fax: (610) 992-9289

Required Labels

• Define certain fields as required


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Add Notes

• Room for special information not stored in custom labels


Tel: (610) 992-9287Fax: (610) 992-9289

Tracking a Portfolio’s Location• The Contained In

tab lists all groups that contain this cli file

• Can add/remove a cli from group(s) from this tab


Tel: (610) 992-9287Fax: (610) 992-9289

Client Builder Explorer View• The Portfolio tab

shows all groups containing this cli

• Shows notes associated with the cli

• Can maintain from this view


Tel: (610) 992-9287Fax: (610) 992-9289

Client Builder Explorer View• The Groups tab lists

the members of the selected group

• Also lists which groups contain this group

• Can maintain from this view


Tel: (610) 992-9287Fax: (610) 992-9289

QuickBooks Utility• Management Fee Utility –

– Feeds management fees into Quickbooks» creates receivables

– Creates a file for Upload to custodian– Reconciliation utilities


Tel: (610) 992-9287Fax: (610) 992-9289

The Free Stuff


Tel: (610) 992-9287Fax: (610) 992-9289

Today’s presentation• Customizing the Reconciliation Report• Take notes• Presentation will be available for download

– Location– Instructions– Special password

• Reminder to Diane: clear custom labels before starting


Tel: (610) 992-9287Fax: (610) 992-9289

About the Reconciliation Report


Tel: (610) 992-9287Fax: (610) 992-9289

Useful Custom Labels• Market Value Tolerance, #recprec• Quantity Tolerance, #qprec• Tolerance for specific security type, #fhusqpr• Tolerance can be value or percentage


Tel: (610) 992-9287Fax: (610) 992-9289

Example• Quantity Tolerance, #qprec = 1000


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Label $rectrn


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Middle radio button…

– @unrecon grp– Unrecon.trn


Tel: (610) 992-9287Fax: (610) 992-9289

Unrecon.trn and Unrecon.grp


Tel: (610) 992-9287Fax: (610) 992-9289

Customized Reconciliation Report• If reconciled, will write to regular trade blotter

– $recncld = y– %reconto

• If not reconciled, will write to regular trade blotter– $recncld = n

• Will display account number, $acctnum• Will display last reconciled date, %reconto• Reminder to Diane: post custom labels before starting


Tel: (610) 992-9287Fax: (610) 992-9289

Time For Some Programming• Warning…

• Proceed at your own risk• Unless you’ve had some training, stick to the

exact changes outlined/documented• Easier to download the free report from

www.cssi.org• Advent will not support your modifications


Tel: (610) 992-9287Fax: (610) 992-9289

Make a copy• Determine .rep

file name• Use Windows

Explorer to navigate to your \rep folder

• Make a copy• _sipos30.rep


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Open in Text Editor

• PFE– Programmers

File Editor• Do not use

Word• Careful with

Notepad


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Display Account Number

Before After


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Test

So Far… So Good


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Now add last reconciled date

Two changes


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Test

Whew!One more

to go…


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Trade Blotter #1

Before

After


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Trade Blotter #2

Before

After


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Trade Blotter #3


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Test

Ta Da!


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If you want to learn more…• AUG Newsletter• Free White papers on www.cssi.org• Using Dataport• Connection Website


Tel: (610) 992-9287Fax: (610) 992-9289

If we have time…


Tel: (610) 992-9287Fax: (610) 992-9289

Composite Group Listing


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Composite Validation


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Creating Groups of Composites• File New

Grp• Navigate to

cpg folder• Filter *.cpg


Tel: (610) 992-9287Fax: (610) 992-9289

Add All• Important to

Add All• Otherwise,

won’t work• Then click

OK to Save


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Open the grp• Remove the

ones you don’t want


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Edit Replace• Replace

path name with &

• Replace All


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All Done• Save and

Close


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To Get This Presentation


Tel: (610) 992-9287Fax: (610) 992-9289

Use Conference Code• dogwood


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Download Presentation


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Q&A

Axys Tips and Tricks - CSSI

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