ATTACHMENTS - Upper Lachlan Shire Council | - NSW ...

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ATTACHMENTS

ORDINARY MEETING

Thursday 16 March 20176. 00 pm

Council Chambers Crookwell

Contents

12 GENERAL MANAGER

12.5 Proposed Community and Civic Centre

Attachment 1: BBRF-IS-77 - Receipt and Application for BuildingBetter Regions Fund - Upper Lachlan ShireCommunity and Civic Centre............................................ 3

Attachment 2: 1 Final BBRF application attachments............................ 37

Attachment 3: Proposed new Community and Civic CentreDrawings - Roof Plan.................................................... 365

Attachment 4: Proposed new Community and Civic Centre - Artistsview............................................................................... 367

Attachment 5: Risk Assessment - Crookwell Offices February 2017... 369

Item: 12.5 Attachment 1. : BBRF-IS-77 - Receipt and Application for Building Better Regions Fund - UpperLachlan Shire Communi and Civic Centre

Australian Government

Department of Industry,Innovation and Science

Business buslness.gov.au

13 28-46Delivered by Aus Industry'

Building Better Regions Fund -Infrastructure Projects StreamApplication Form

Tracking Code; YLXTKQC

Receipt

3ur form has been successfully submitbed. Please keep a copy of Bits acknowledgement for your records.

Data and Time: 28 F«b 2017 3:30:40 PH

Receipt Number: BBR.F-IS-77

i save or print a copy of die completed form and acknowledgement flo bD the "Rle" menu and select "Save as" or "Print"

Ordinary Meeting of Council held on 16 March 2017

Item: 12. 5 Attachment 1. : BBRF-IS-77 - Receipt and Application for Building Better Regions Fund -jjpperLachlan Shire Communit and Civic Centre

Instructions

About Building Better Regions FundThe $297.7 million BulUlng Better Regions Fund supports the Australian Government's mmmlbnent ID creatE Jobs, drive economicgrowth and build stronger regtonal communities into the future.

Ttie program will mn over four years from 2016-17 to 2019-20.

The program has been designed tD achteve the following outcomes in regional and remote communities

create Jobs

have a positive Impact on economic acUvity, Including Indigenous economfc partjdpatton through employment and ajpplter-useoutcomes

. enhance community facilities

enhance leadership capacity

. encourage community cohedon and sense of klentfty.

The program will fund proJedB In rBgional Austollla ouMde Uie major capital dttes of Sydney, Melbourne, Brisbane, Peith, Adelnkle, andCanberra.

The Infraatructure Projects Stream will njpport projects which Involve the constructton of new Infrasblicture, or ttie upgrade orextereion'of'exteUng infrasfructure that provkle economic and social benefltB to regional and remotE areas.

Completing this formPlease read the Program Gufdeiines before compteUng this applfcatton fonn.

Attachmentsto the BulUlng BeUer Regions Fund requires a number of mandatory attachmente to support yow case_forfundlng^You

rilT'mS'S'^ioad tti'ese'documente'into'a'spedaliy created'folder In the MlcrDsoft applkatton, Offfca365^. The Offlce365fokler will belinkedto Bite applicaUon-form-nnd will only be accessible by yourself and depaitmental officers reBponslbte for managing yourapFriicatton.

If you do not already have an Offtee365 account, pkaee go to slanuD.llve.com and create one before you commencs the form.

Disclosure of informationTile CommonweaUl's uee and dtectosure of your Informatton (provUed in this applteaUon or ottierwlse) Ie set out In the Bulkiing BetterRegtons Fund Pro ram Gufclelines.

Google PlacesTte address search flekte In this form use Google Places to help fill In the address details. By using this fegbire you agree to be boundby Bnimle's Terms of Service and are aubjectto POOflle'S PrlVilCV Polfcy.

Getting help: applteatton form please contact us tin 13 28 46 or at buaness. gov. au. Our webslteand_Btaff

CTn'heip'you'with'fomis, finding biulness I'n'formaUon and'services and altow you to provide feedback, comments or suggesUons.

You should also read ttie Pninram Guidelines and sample grant agreement before oomplellng an appllcaUon. Vtew ttiese documentE atbusiness. aov. au.

RequirementsThis form funcUone beet when It te completEd using the most recent vereton of your Internet bronser^Thte form^bnotcompaUUe wiUiintemet'Exptorer'S or'eBriier'broviiKni^lfyou are using an eariier browser veraan, you may hn»e dlfffculty in dbplnylng the formcorrecdy or it may not display at all.



Unsubmitted forms

You can save your unsubmittiad form by dfcking SAVE FOR LATER, atthe top of this form.

This form has a Traddng Code displai^d in the tnp right corner. Please make a nofce of this Tracking Code for your records. The TrackingCode te required to reopen yoursaved form and you will need ID provkte this code If you require flKlstsnce with your form.

Incomplete, unsubmltted forms are retained until the dosing date for the round (28 Fd»mary2017) before being deleted.

Submitting your formApplications may be submitted at any Ume up unUI 5. 00pm toca\ time on 28 Feburary 2017.

You will bejtfDvldedwttha receipt to conllrm that piursubmlsston has been successful- Please keep this receipt for your records byusing the "Download the fonn and receipt" link or by ennalllng youreelfa copy of the reoelptand sutsnbston. Both of'these options areavailable In the "To keep a copy of the oompletad form" box on the Submission Compleba page.

ff you have any enquiries reladng too submission of your form, you will need to provide your receipt number


Item: 12.5 Attachment 1. : BBRF-IS-77 - Receipt and Application for Building Better Regions Fund - UpperLachlan Shire Communit and Civic Centre

Eligibility

EligibilityThis section will help you determine whether you are efigSjle to apply for the program.

Does yourorganisatfon have an ABN? ;;

For hvstees applying on behalf of a trust, this refers to the ABN of the trust

®YB,

3"°

Is your organlsatton one of tfie followfr^ not for profit organlsaUons? ':

u will be required to provide evidence of your not for praSt status later in the form. Please note, you must have been established far atleast two years to apply for t^ss grant

^Registered with the Australian CharlUes and Not-for-prof Its Commission

estate or berritory incorporated association

^)You have governance documentation that Indudes not for prafit dauses or stabementB, and non-dlsblbuUon of dlssolutun dauses.Y)None of the above

fo your organlsaUon a tocal governing body? ;-;0 too; goveming body as lleVned by the Local Government (Rnandal AssistBnce) Act 1995. For the plirposee of the program, tfiefblbwing organisations are also considered local governing bodies:

Anangu Pitjantjatjara, Maralinga, Gerarff, Nepabunna and Yalata local governing bodfes in SA

Cocas (Keeffng) Islands Shire Couna'l

Lord Howe Island Board

. Norfolk Island Regionaf Coundl

The Outtiadt Communiiies Authority

The Siire of Christmas Isfand

The Sfverton and Tibooburra villages in HSW

. The Trust Account in the W

ACT Government

®Tes

3"°

Is your project located In an eligible area?fln eligible area is outsde of the major capital dSes of Sydney, Melbourne, Brisbane, Perth, Adelaide, and Canberra as (leSned by tfie^usfra/ian Bureau of Statistics Sigrviicsnt Urban Ares boundaries.

Hease use the macilinatasl to detemlne the eligibility of your project location. Infonmtian Iroui tfie mapping tool wil be reqairedthroughout your applicaison. We sdv/se you to keep the mapping tool open,

Ordinary Meeting of Council held on 16 March 2017 Page6

Item: 12.5 Attachment 1. : BBRF-IS-77 - Receipt and Application for Building Better Regions Fund -UpperLachlan Shire Communi and Civic Centre

^Located fn an eligible area

^Located in an excluded area

Is your project a capital fxoject involving one of the fbltowtng? Please select the primary acUvtty: *

^ConsbTjctton of new Infrastmcture

^Upgrade to existing infrastructure

^~) Extension of existing infrastructure

Q Repair/Replaoement of infrasfructure

Have you started or are conb-acts In place for the project actlvtOes at the time of aptriicatton?

In order to be eligible your project must be ready to commence wittvn 12 weeks of executing the grant agreement

If your project is stj/i in the planning or concept stage your app/ication may be eSgibfe for funding^ but may not be as competitive asarojects that are further fvogressed in their phnrvng. In this case it is recommended tffat you further devefop your project and cona'dersubmitlsng an appScaffon for considemtion in future binding rounds.

3Ye®No


Item: 12. 5 Attachment 1. : BBRF-IS-77 Receipt and Application for Building Better Regions Fund - UpperLachlan Shire Communit and Civic Centre

Applicant information

Joint applicationtoint applications by two or more entities are acceptable^ pro v/ded you tiave a le3d applicant who is the main driver of the project:, iseligible and is mak/ng a CBsh contribution to the project.

Is this a joint application? ;:

^Yes

S)"°

Type of applicantIn this section you must indicate what type of entity you operate under.

A// entities must have an ABN.

Select which type of entity your organbatton is: .'-'

Qnotfor profit organteatton

g)a local governing body

Applicant detailsQitser yourAB/V and cKck the Validate button to retrieve your registration detaifs.

Australian Business Number (ABN)

81 Oil 241 552

Ausb-alian Company Number (ACN)

The entity name refers to the name that appears on afl oiKcial documents or iegaf papers. The entity name maybe dffferent from ifiebusiness name.

Entity Name ;

Upper Lachlan Shire Council

Yow business may have registered one or more business names. If you operate under a business or trading name you can enter aftsrnater^me(s) here. If your busAies? or trading name is not listed here select 'ottwr^.

Buslness/Tradlng Name

^ GST Registered

ANZSIC detailsWhat is the applicant's main business activity under the Australian and New ̂ aland Standard Industalal Classification (ANZSIC)?

The Australian and New Zealand Standard Industrial Ctassification (ANZSIC) fs a ctassiffcaijon system used by government to group datasbout organisations based on itieir primary bussness activity.

The ANZSIC codes and b'Ues are available from the Austnilian fliiroau of Statistics fABSI wetisite. Phone 13 IS 46 if you reguire


Item: 12.5

ssssisnse.

Attachment 1. : BBRF-IS-77 - Receipt and Application for Building Better Regions Fund - UpperLachlan Shire Communi and Civic Centre

ANZSIC dlvtelon

0 Public AdmlnlstiaUon and Safety

ANZSIC class

7530

Address details

Provide your Oyars'sation Street Address (Auslja/ian Head Office)

Googte Places-staFtentenngyouraddresstosearchGoogfe Pf aces and if found wifl auto ffitfw fields below. If not found, f^ease enterffie address detaffs dvectfy in ffie 1ie!ds befow.

Address Line 1

44 Spring Street

flddress Line 2

Address Ltne 3

Suburb

Crookwell

State .

NSW

Postcode

2583

Is the Postal Address ttie same as the OrganteatJon Street Address entiered above?

3Yes

®N°

Provide your Posta! Address

Google Places-start entering your address to search Googte PSaces and ffivund wilf auto Wltfw iields befow. If not found, pf ease enterthe address details directly in the ffe/ds beiow.

Address Line 1

PO Box 42

Aidress Line 2

Address Line 3

Subuib*

Gunning

StatB

NSW

Postcode *

2581


Item: 12. 5 Attachment 1. : BBRF-IS-77 - Receipt and Application for Building Better Regions Fund -UpperLachlan Shire Communit and Civic Centre

Provide your organisation's website address

www. upperiachlan. nsw. gov. au

Contact personThe contact person Idenflfled below will be the person that the applfcaUon document upload InstrucHons and login will be associated with.

Title

Ms

Rrst name

Llnus

Last name

Nesbltt-Hawes

Contact phone ::

0248301067

Email address

lnesbltthaweseupperiachlan. nsw. gov. au

Project locationrour project locaUon is detErmined by its latihjde and longitude.

ur project location will detEnnlne your project's ramoteness classlflcaUon. If your project has mulUpte sto;^h° aj°,ul^m°rt ram°tes B'aS'your~proiect'k)'catton to ensure you racel»e the appropriate remoteness claEslfIcaUon. You should record each project elte.

Where there te a mix of regional and remote tocattons, we will consider your entire project locatjon as remote for the purpones of Uie m-funding requirement.

Is the above listed head office address your project tocatton? ;:

®Yes

3NO

Project locationBlter the laUtude and longitude of your project in the format laUluda. longltuda. This can be copied directly from the nnapping tool onceyou have located your projecton the map. ...... ",, _, _^___. __ ^. -, -__..AProvide tfie latitude and longitude of your project tocatian. akk hers to access tfs mapping tool that ml help you detenTline.and latitude of your project.

Latitude and Longitude '

-34. 45070 149. 4714

Do you have additional project site tocattons?

QVes

®NO

Latest financial year figures

Has the aRsllcant existed for a complete financial year? !'



®Yes

3 No

Select the latest complete financial year.

2015/16

Latest Financial Year Figures

We coflect the foflowing data from aif app/jcante across ati grant proysms. We use Vis data to better understand your organisation and toIte/p us develop better poflcfes and programe.

W amounts in ihe table below must show a whofe dolfar value e. g. fl inilSon should be presented as f 1^000^000. The turnover valuemu^be tftatoftfte entity tfiat is mak/ng tfie grant sw/icatfon (the 'appKcsnf^ regardless of wheffwr the entity belongs to a consolidstedgroup for tax purposes.

Sales Revenue CTumover)

FY 2015/16

$31,163,000 [-] Not applicable

Totel revenue irom the sale of goods and seryices, as reported in the applitznfs Business Activity Statement (BAS).

Export Rsvenua ^ Not. pplloUeTotal revenue from export safes, as repofted in the appffcant's Business Actjvity Statement (BAS).

R&D ExpenditureNotapplfcable

Expenditure on Research and Development^ i. e. creative work undertaken on a systematic basis in order to increase tfw stock ofknowledge^ ifKfutSng knowiedge of man, culture and society^ and the use of this stocks of knowledge to devise new appScations,

T. Mbte Income ^ NotapplfcaUeTaxable income or foss as per the Appficant^s Business Income Company -fgy. Return Form.

145Employees, Including workingproprietors and salaried directnrs(heacfcount)

jI Notapplfcable

Number ofindividuab who are entitfetf to paid leave (side and hoSdayJ^ or generate income fron> managing tfie business.

Independent conbactors(headGount) * NotapplfcaUa

;mfcer of/ndividuals engaged by the business under a commerdai contract (rather tfian an emp/oyment contisct) to provide employee-{ike services on site.

Supporting documentation

VourappIicatfontD the Building Better Regtons Fund requires a number of manclatory aUachments to support your case for funding. Youwrill need to upload these ctocuments into a qsedally created folder In the Microsoft application, Offloe365. The Ofnoe365 folder wlilbelinked to this applteatton form and wtll only be accessible by yourself and departnrrental officers responsible for managing your application.

If you <to not alreacty have a Microsoft Live or Office365 account, you murt establish one before you complete thededaration below.

So to https. ://siGinMpJiv^. cp_m. to establish an account. You must use the Cmitact Person email address Ustsed above toensure Uie account, the attachment folder and this form are linked.

When you check the declaraUon chedtbox beSow, InstrucUons on how to access your BBRF attachments folder will be emaiJKJ to thecontact person identified above.

tt Is recommended that document sizes be kept to a minimum to reduce uptoad Umes.

To reduce the fite size of ckx:uments you can convert e document to a PDF (by opening the document, selecting 'Save As' and choosing. PDF (.pdf) or by removing unnecessary images or creating a zip file.

Where only a part of the supporting document is relevant to the applteaUon, that part plus the cover and conbants pages may be provided


Item: 12. 5 Attachment 1. : BBRF-IS-77 - Receipt and Application for Building Better Regions Fund - UpperLachlan Shire Communit and Civic Centre

rathprt-han the entire document. For example an excerpt from a master plan or feasibility study.

By checking the box below I understand/ acknowledge and accept the foltowlng:

1. a folder location for the purpose of applying for this grant will be created and a link cent ID the email address provUed in theContact Person section of Uiis form;

2. the loaiUon Is on an Australian Government security certified hosted solutton that will only be acceeaed by the applicant andAustralian government autiiorised offteers;

3. 1 have established a Microsoft Uve or Offfca365 account whfch will allow me to access the folder locaUon to whfch I will upbad mysupporting docurrentB for this application;

4. 1 am raspomlble for the safekeeplng of my user credentials and the uee of my Microsoft Live or Offlce365 account with respect tothis grant a^licaUon.

I understand, acknowledge and accept the above and would like to conUnue with my applfcatton ;

ff you have not received an email wVvn the next hour, please died; yaurjunk mail or spam folder, and if email Is not there, contactbusness. oov. ati on 13 28 46.


Item: 12. 5 Attachment 1. : BBRF-IS-77 - Receipt and Application for Building Better Regions Fund UpperLachian Shire Communi and Civic Centre

Project detaiis and funding

Project title and descriptionIf your appficsb'on is successful, the details you provide below w3l be pubfished on the departmentai website, Pitblished project details wllincfude:

name of the applicant. titfe of the project. a description of the project and its intended outcomes. amount of funding awarded.

Provide a project Utte.

If the appSicatson is successful, this project We may be used tiy the Austsvlian Government in pubSshed material.

Upper Lachlan Shire Community and Civfc Centre

Provide a brief proi ject description for publfcatton on our webstbs.

ffease provide 3 brief ovenriew desa'iption of the project outcome to be used in fnedia releases^ launches and other promotionaidocuments. Ensure your project description focuses on wfTat the project expects to achieve through imptemeniation. Expfain what it is youare going to do anrf how it wifi benefit your region or community.

Building a Community and Qvfc Centre will:. Amalgamate community facllttfes and Coundl's servloes In to the one purpose-bulld centre fficouraglng community induslon,sense of Identity and pride.. Have a strong Impact on economfc activity with the provision of smart work hub meeting rooms, art gallery and conferencefacilities and cffident Coundl services.

. Creaba Jobs for the Shlre/durlng and post<x>nstmctton, by encouraging business growth and providing teteworklng facilities

. Grow great leaders In the Shire by fostering regional conferences and akllng community artjstfc and culbjral pursuits.

. Enhance community fadllUes and Council's sustalnaUllty by recUfylng Immediate WH&S concerns for staff.

Project outputs

Summarise the individual items that frill be delivered on comptetton of the project, e.g. 25 new runvray lights, 1 km extension bo runway,terminal extenston bo accommodate 20 additional retail cutfete.

Project Ou4xjfcs Indude the buikling of a new Upper Lachlan Community and Civic Centre in Crookwell NSW whfch encompasses:Cbmmunity "work hub' meeOng roomsOoundl Chambers/conference roomCommunity kltchenettoaCommunity toilet fnclllUea (Induding disabled facilities)Two large Gommunfty areasStaff toilet facilities (including disabled faclllUes)Stefflunchroom

Service NSW compaUUe reoepUon areaWH&S regulatEd Council stafT offlres/workstationsOff street parkingSolar panels and thermal heat bansfer capabilitiesRecord storageGenera tsrNew H Server

New frfione system connecHng Taralga/Crookwell and Gunning Council areas

Project amployment



What Is the tDtai expected full time equivalent emptoyment (emôyees and IndeDendent contractors)generated during the project pertod ;'

50

How many of these employees do you anticipate will be indigenous ;:

5

What is the total expected full time equivalent long term employment (emptoyees and independentcontractDre) generated following the project period ;;

10

How many of these employees do you anticipate will be indigenous

2

Project durationYou must be ready to commence your project withi'n 12 weeks of executing a grsi nt agreement with the Com. -nonwealth.

Estimated sta rt date EsUmated end dabe

03 Jul 2017 28 Oct 2019

Remoteness and exceptional circumstancesrhis section a- to enter inibrmaiion on your prcjeffs remoteness dasf'ffcation and case for exceptions! circumstances,

Remoteness classification

You hJenUfled your project tocatton in the Applicant InFormaUon secUon of this form. Your project: location (latitude and longitude):letermines ûi-remoteness dassiffcatron. Ttie criheria for the remotierress classlficayon is based on the Austiallan Bureau of Statistics'Remoteness SbTJcture under the Australian Statistfcal Geography Standard.

ttlsvery Important that you specify the co rresd: remoteness classlflcatJon. An error may cause your oo-fundlng to be Inadequate and yourrppllcattonto'be'consklered Ineligible. S your project indudes mulBple site locations and there Is a mil of raglonal and remotedasslftaaUons we will consider your entire project location as remote for the fMjq3 0ses of the co-funding requirement.

What is the remobeness classlficatton of your project bcatton? ;::

g/dc here to access the mapping tool that wilf help you determine the remoteness classffication of your project location.

^Hajor Cities of Ausb-alia (induded area)

'.dinner Regional

QOuber Regional

/") Remote

^) Very Remote

fnr projects dassilltd as Major O'ties of/Wstrata (indllded area). Inner Keglonal or Outer Regional, the Ca-Funding Requrements a cashconfrtotrtion onatTeaâl:! basis (i. e. for every dollar of grant funding requested, you must contribute one dollar of co-funding).^

r~pnu~ectsdasa<iedasRemilteorVerf Remote, the Co^Funans Requirement is a_cashcanlribuSon on at leasta 3:1 basis (I. e. for eveiythree dofiars of grant iunding requested, you must a>ntnbute one dollar of co-iunding).

Are you applying for an escepttonal drcumstances exemption to allow you to seek up tc 100% grant funding for eligible acUvlty costs foryour project? :;Exceptional c/rcumstances may incfude:


Item: 12.5 Attachment 1. : BBRF-IS-77 Receipt and Application for Building Better Regions Fund - UpperLachlan Shire Communit and Civic Centre

. Drought aniy or disaster dedSfStion

Limited financial capacity of the Ipcal cotindl

Impact ofincitislry {fecfine

. Significant recent change in population or community demographics

. Otter exceptjonat arcumstances.

Before you conader seeking an exemption^ note:

. Exemptions wff only be granted in very limited circumsfances

. If an exemption is not granted yow appScation witi be ineKgible and there wiS tie no opportunity to resitbirst your appliczlson in thesame fifn(Sng round

. AS Bppticstions, incfuding tfwse granted an exemption^ wiS be assessed agairst each of ttw merit criteria. Apf^ications without co-funding may receive a fo wer score against the \aiue for money' criterion (merit criterion 3)Vou are encouraged to feverage cash conirSwiwns, community partnerships and tn-Sand contnbutions, even if you seek anexefnptivn^ to strengthen your application and increase your score against the 'va/ue for money' criterion.

®Y08

D

ff yes^ please demonsta-ate your case for exceptional circumstances Indudir^ how they are preventing you from meeting the oo-fundingrequirement

The Upper Lachlan Shire Council te applying for exceptional drcumstances co-fundlng exemption due to natural disasters, limitedfinancial capacity and Impact of Industry decline.Disaster Declaration:

. In December 2010 the Upper Lachlan Shire a storm caused around $2.8M damage across Ole shire. Although a Natural DisasterDedaraUon was made the Council was sUll kift with $420,000 ooets bo pay.. In February 2012 another storm ravaged parts of Upper Lachlan Shire. A Natural Disaster was decfaned, however, the exercisecost Upper Lachlan approximately $120,000.. In July 2015 a snow stDnn caused $1,400, 000 damage. A natiral dlsashar was declared In December 2015. To date costB to theGoundl have been $250, 000 and work remains incompleba. Council has only been pakl $25, 000 to date with Goundl still walUng on Itsdalm to be processed.. In August 2016 a Stnrm Disaster was declared. RecHflcaUon Is underway but we expect our costs to be $200,000.Financial Capadty:In 2004 Crookwell Shire and parts of the Mulviaree and Gunning Shire's were amalgamatad to form the Upper Lachlan Shire. ODundlInherited the unsuitable remnants of bulkllngs owned by some of the constituent councils which were totally unsultabfe to house themanagement team for the business tiiat the amalgamatton created.Whilst a neighbouring council received $4,000(,000 to build new administrative Infrastructure, the Upper Lachlan shire Council receivedno confribuUon ID upgrade of the current fadlHJes or building of a new admtnlstratton oentre.Industry Decline:Uff>er Lachlan Shire^s doseness to major populatun centres (Goulbum, Canberra and Sydney) has seen the Shire become increasinglysubdivided into small parcels with a large amount of land owners being absentees. This has taken a large percentage of agriculturalland out of production and reduced emfdoyment opportunities for typfcal livestodc workers that live within the shtre. In 2012, 1200resktents were employed in Agriculture whilst in 2016 there were 950 resklents emptoyed In agriculture.

AOachmenbs: Disaster Informatton

You wiS be required to attach evidence to support your case in tfw attachment fofder created fw your a ppficatwn. This inu^: also includeevidence to demonstrate the capacity to maintain and fuffy utiSsse the project far five years.

Based on the informatnn you have provkled you are claiming the following co-funding requirement up to 0®A . This tB-fundlngrequirement will be used in calculations later in thte form. S Is very Important that you specify the correct remoteness classtflcaUon. Anarror may cause your co-fundlng to be inadequate and your applfcatton to be considered IndlgiUe.

ff your case for an exemptton to the co-funding requirements is aooepbad and your applteatton Is successful^ you will be required to3ommifc to operate and maintain your project infrastruchjre and deliver project benefits for five years regardless of the project cost,

Please klenUfy your Local Government Area

gf/cfe here to access the fnspping too/ that win heip you detemfine your Local Government Area,


Item: 12.5 Attachment 1. : BBRF-IS-77 - Receipt and Application for Building Better Regions Fund - UpperLachlan Shire Communit and Civic Centre

Upper Lachlan Shire

Project activitiesProvide details of your project actjvities. Ifyourapplicafjonissuccessiul^ tfiese activities will form tfie baa's of the milestones in your grantagreement

The dates for the acfa'wfa'es must- Wl between your estimated project start and end dates.

Note: your project will not be abfe to start until you have ail relevant regulatory approvals,

Acthity 1

/U)»lty UUe

Preliminary Work

AcUvlty description *

Appoint Architect, Design Devetopment

Estimated end dafce

30 Sep 2017

Estimated start date ';

03 Jul 2017

teUvlty cost ($A) (ex GST) ' .

$795,752

Acthflty 2

AcHvlty UUe ::

AppllcaUon

Activity descrlpUon :::

Consultant applfcation and review and prepare development applfcation

EsU mated start date

01 Oct 2017

AcUvlty cost ($A) (ex GST)

$795, 752

Acthlly 3

fetimated end dafce

08 Feb 2018


Item: 12. 5 Attachment 1. : BBRF-IS-77 Receipt and Application for Building Better Regions Fund UpperLachlan Shire Communi and Civic Centre

AcUvty Ude

Coistlngs

Activity desert pUon

Expresstons of Interest, detailed estfmate, development appltoaUon and review consultant drawings

Estimated start datss Estimated end date

09 Feb 2018 21 Apr 2018

Activity cost ($A) (ex GST)

$795,753

Acthlly 4

Acttvlty We *

Tender preparation

Activity descritAion *

Review expresswns of interest, final oonstrucUon documents, ftial dlent review. tender issued, tender closes

Estimated start date

22 Apr 2018

teUvlty cost (»A) (e« GST) *

$795,752

Acthfity S

Activity title

Tender completion

Activity description *

Tender Closes

EsUmabed end date

19 Jun 2018

Estimated start date

20 Jun 2018

EeHmabad end date

19 Jul2018



flcdvity cost ($A) (ex GST)

(546,690

Activity 6

AcUvlty Utle

Tender negoUaUons

Activity description ;:

Acceptance of bender and slbe establishment

Estimated start date Estimated end date

20 Jul 2018 23 Aug 2018

tetlvlty cost ($A) (ex GST)

$1,000,000

Acthflty 7

/cuvlty UUe

Building Work

fcUvlty description ;::

Work commenoes on site - Building and consb-uctton

Estimated start dabe

24 Aug 2018

tetivlty cost ($A) (BI GST)

$3, 000, 000

Acthflty 8

flcUtlty UUe "

Furniture Rtout

Activity descripUon ;-

Furniture fit out and practteal completton

Estj mated end date

04 Jul 2019


Item: 12. 5 Attachment 1. : BBRF-IS-77 - Receipt and Application for Building Better Regions Fund - UpperLachlan Shire Communi and Civic Centre

Estimated start date EstJmabed end date

05 Jul2019 14 Sep 2019

/Utility cost ($A) (ex GST)

$1,000,000

.cthflty 9

Activity Utie

GompleUon

/CBvlty descrlpUon *

Ctocupatton oertlficahe and landscaping and ancillary works

EsOmatsd start date Estimahad end date

15 Sep 2019 28 Oct 2019

AcUvlty cost ($A) (ex GST)

$590,711

Total AcHvlty Costs

$9,320,410

Project budgetProvide details of your total eligible project oosbs over the life of the project to be [Bid for vrith grant funding and co-fundtng. You shouUalso provkte details of ODrfs not covered by the grant and co-funding.

Amount? nwst be GST exdusive. We only provitfe grant funding based on eligible activities. Refer tv the Proisrafn Guidelines for guidanceon eligiljle aciivitfes.

Purchase of materials

Description FY 2017-18 FY 2018-19 pr 2019-20 Total

Concrete $60, 000 $30, 000 $20.000 $110,000

Waterproofing $3,960 $3,960

Masonry $58,000 t58,000

Stnxtural Steel $344, 280 $344,280



Metal work $54,068 $54,068

Carpenter and Joiner $400, 000 $400,000

External Clacfcling $80, 000 $80,000

Partlttons $100, 000 $100,000

Doors and Hardware $40, 000 $40,000

Aluminium Windows $100, 000 $155,314 $255,314

Roof and Roof Plumbing $170,000 (170,000

Plastering $60,000 $60, 000

Ceilings $S), (M)0 $50,000

Tiling $30, 000 $30,000

Carpet and Redlient Finishes $100,000 $100,000

PalnUng $80,000 $80, 000

Hydraulfcs $10,000 $20,000 $135,783 $165,783

Bectrlcal $50,000 $100, 000 (193,320 $3<3,320

Mechanfcal $300,000 $300,000

Rre Services $56, 003 $56, 003

External Works $159, 264 $159,264


Item: 12. 5 Attachment 1. : BBRF-IS-77 - Receipt and Application for Building Better Regions Fund - UpperLachlan Shire Communi and Civic Centre

Prelim Landscaping $30,000 $30.000

Rjmfture, Fixtures & Equip $654,500 $654,500

Preliminaries $938, 827 $938,827

Builders Profit $192,000 $192,000 $191,814 $575.814

ConUngendes $150,000 $300,000 (327,349 (777,349

Qvll and Roadworks $300, 000 $300,000

Total purchase of materials$2, 299, 175 $1, 029, 274 $2, 908, 033 (6, 236, 482

External labour hire

Description FY 2017-18 FY 2018-19 pr 2019-20 Total

Demolltton $6,000 $6,000

Excavation and Concrefce $122, 600 $20, 000 $11,353 $153,353

Waterproofing $3,000 $3,000

Masonry $57,495 $57,495

Metaiwork $30,000 $30,000

Carpenter and Jolner $231,663 $231,663

Exbsmal dadding $48,074 $48,074

Partitions $64,990 $64,990

Doors and Hardware $22.964 $22,964



Roof and Roof Plumbing $151.856 $151,856

Plastering $54,639 $54, 639

Ceilings $50,170 $50, 170

Tiling $28,757 $28/757

Carpet and Ftesilient Finishes $34,925 $34, 925

Painting $44,626 $44/626

Hydraulfcs $10, 000 $20,000 $70,000 $100, 000

Becfrlcal $50, 000 $72,560 $150,000 $272,560

Mechanteal $219,960 $219,960

Pre Services $<10,000 $40,000

Exbema) Works $238,900 $238,900

Landscaping $10,000 $10,000

Qvil and Roadworks $200,000 $200,000

Total external labeHir hire$507, 758 $267, 416 $1,289,358 $2,064, 532

Plant and equipment hire

Description FY 2017-18 FY 2018-19 FY 2019-20 Total

Demolltton $6, 500 $6,500

Excavation $100,000 $100,000


Item: 12.5 Attachment 1. : BBRF-IS-77 - Receipt and Application for Building Better Regions Fund UpperLachlan Shire Communi and Civic Centre

Ovil and Roadworks $143,320 $143,320

Fatal plant and equipment hire$106,500 $143,320 $249,820

External consulting costs

Description FY 2017-18 FV 2018-19 FY 2019-20 Total

Consultants Fees $269,576 $250,000 $250,000 $769,576

Total external consulting costs$269, 576 $250, 000 $250,000 $769,576

Summary budget

DescripBon FY 2017-18 FY 2018-19 FY 2019-20 Total

Purchase of mabertate$2,299, 175 $1,029,274 ¥2, 908,033 $6,236,482

External labour hire$507, 758 $267,416 $1,289,35S $2,064, 532

Plant and equipment hiretl06,500 »0 (143, 320 t249, 820

EKternal consulting oorfis

Total project carts

$269.576 $250,000 $250,000

$3, 183/009 $1, 546, 690 $4, 590, 711

(769, 576

$9, 320, 410

Other project costs not covered by the grant and co-fundlng

DcscripUon FY 2017-18 FY 2018-1S FY 2019-20 Total

$0

Total other project castsfo to $0

Source of fundingComplete the table betow to show how you will fund the eligible project costs.

finwunts must be GST exclushfe. Note, ttie rrynimum gmnt arrMunt wider the proyam is $20^000 and the mQXffnwn grant amount is $10ri»/{ion.

Ura nt amount-sought ($A)

$9,320,410



nfhpr Commonwealth aovernmentfundina ('3iA1

$0

Total Commonwealth government funding ($A)

f9,310,410

Grant percentage of eligible costs (%)

100.00

Contributions

To describe your funding strategy for Uhe project, complebe tiie fiekls betow.

Siter cash and in-land contnbutions from you, the appticant, and any other contributDrs.

Co ntrl button 1

Contributor ;:

Upper lachlan Shire Council

Co-fundlng (Cash) - If the contributor Is not provkllng a cash contaT ibutton/ please enter '0'

to

Ih-kind description - ff the contributor is not provkling an in-kind contribuyon please enter 'NA'

Upper Lachlan Shire conbributton - Price of Land $765,000

Value of In-klnd - If the conbllwtor Is not providing an in-kind contribution please enter '0'.

$765, 000

Total Contribution Amount

$765,000

Contributions summary

Total Co-fundlng (Cadi)

$0

Total value of In'klnd

(765, 000

Evidence of contributionsVou must provide a fetter from each contributing organiisatton listed above evidencing the contrlbuUons. A sample tettEr is available atbudness. v.au. Go to the BBR.F Infrasbructure Projects Stream page, key documents sectton. An authorised person completing Uieapplicant dedaratton te sufffcient confirmaUon for the Ap^lcanfs contributton.

Evidence to support your project budgetVou may upload evidence to support your project bixJget, for example, supplier quotes, contractor quotes, invoices, etc.



ThesE documents can be upioaded into the fokler creatj ed for your anilk^tun.


Item: 12. 5 Attachment 1. : BBRF-IS-77 - Receipt and Application for Building Better Regions Fund -UpperLachlan Shire Communit and Civic Centre

Merit criteria

To be competitive you will need to score highly against each merit i:i''terlon. We wlllâssess your application againstthe indicators listed beneath each merit criterion. Tile merit criteria are weighted. The amount of detail andsupportmg'evldence you provide should be in line with the project size, complexity and grant amount requested.Your response to each criteria should provide a complete picture of your claims. Supporting^documente can bep?'ovided'"as'evi'denceiofyour-cfalms. Documents are to be uploaded' into the folder created for this application.

Merit criterion one - Economic Benefit (15 points)The economic bcncflt your project will delivar to the region during and beyond the consh-ucHon phase

Konomlc benefits for a regton may cover Incranees In economic nctl»ity, ImprovemenlB In Pr°ductlvlt», ^wk)erarcais_tom_arkete or fairer^ri"mo'reequitabie''emnomk:ouimmeB-EmmplBi of how your project couU demonstratE these economic benefltB Include:

1. Increasing the number or value of jobs. new bislneiiais or the production of goods and sertfces In the regton (this Indudes directand Indirect opportuniUes created through the project)

2. provUing opportunities for growth In existing sechore, e.g. tourism, agrfculture, manufacturing

3. the use of local suppliers and goods

4. Increasing efffclency of the transport: system or service delivery

5. increasing Indigenous economic pnrtfcipadon - Including Bldlgenoue emptoyment and supplter-use outeomes

6. tte degree to whfch the project delivers beneflte beyond the oonsb-uctlon phase.

(n responding to tHs ailsrian you must provide evidence to support your daims; fflte can Include cost benefit ana/yss, economicmodelh'ng, etc.

Building of a naw Community and Clllc Cantre Is an Invesbnent In the Upper 4'cMa" Shire's futur&^h^BCT^. M'^û'rt"ngvth"e mnitrô'riphaMTteexiic^tt.lt 50 FTE Jobs will be created ^

lTerB'riS"te"lBed"to'pro*le eaîmoving7bulidlng' and'flt out for the new Centre,JnJecU^ng f""d_s_ln_tolhG_'2tol,!_wm,k.PM,slbl"3es^lT'ato°be"^rMtBdTor~Shireraeldente. "Indirectiy, local nifes, shops and accommodatton will see economic benefits fliom Uie

^n^toefltob^yo^ltem^'Son'Sa Slndu^the ability for employees using a '"°^ hub: °ffte e"ri'êntJi«Mtohom!''m^'a're ^'mn'5y"no"fn'dlitles~«'ke~till8 'anyw'hereinthe-shlre. A 'anart wori^hub will reduce eKC^"re^ra«el-, Pdrda»tsa"dJ''ee"ho^g'aTe"m'teston8for~rBgtonalTrkerBV«hocommutE to vmrk_ Currently 43 reskle^

ft)7»Bik~AC'rookweirresldent would save $214. 00 a day In car operating cwts working from the .smart hub^ 488 ^^3e'n£Tromyi e"S'h7re miTCnU'y'woi:k'Tn"Goubum"A Crookwell resident would save $72/dny car operating mstn by working at the

'ÎSe houdng brings famlllB Intere-. ted In a 'b.^ change'to tto Shlre_Pro. kllngjE teworl<I^tellitl^^^lpnDT^ e Sh^^^raa'^teTlô"for^m'pl'o' MW'howish'to'workremotely;'negaUng the need tD travel to^cltyoentrM like Goulbu^Cn^terândSydmj.ThS'ne'w'C'o^ncli Cha'm'be7and'meeii'ng~roon» will prov'l* a" venue fbnhe community t° l'a»eêo_tonaJ_mnferar>CM_nie^Sl^dM^cu'ra'nd"y'te"»e~'<:o'nf^re'nm fadllUM'to'"brlng"peopleanddollaiBtote Shlre. êwtelnMSaiwin bemoraJ!ke'Lto°pen,, l", e. M3 ̂ ?Se'^'p]»'l?o?aT°eUn7ce"ntra^nFe"ran^caTlng:upto;d. tedectn>n^'^lSKslSrBll'8m°to''Sl. in«8e8~0'pportLmiUe6c"reated-by-ttfe project and the l",Jed:ôfcapitel into llh^ShlrE-sem^^win rieach

bô'n'd'ttl^'coreij'uciionphs'ee^The'aaatton of large aimmuni^ spaces for art and sculpture displays, workshops and

informaUon will encourage tourism and provides opportunities for growth of the eoDnomy.^'Centre' nlii'aisosupportUte'communlty byprovklhg a range of disabled and elderiy accessible conference and meeting areas,tluslnass'WBces. toletB'nnd services In a single fadliUmwhfch does not currenUy exist in_th^Shlre^^^n'eSTd^tetTBtton'buTlding'wiira ttract new;-hlghly--8kllted staff to ttie area and Increase efficiency In Council's service delivery

^"~'""ThGpro»bilon of Bpurposa bulk service raceptton in line wlUi Uie raiuirennentB of Service NSW.. ReducUon In kwt work Ume due to accessing fites and staff In remote locaUons.. n^reaSed eharing"of'knowledge wlthrefocaBon of Works, Planning and fldmlnlstratton DepartmentB^ntteonebunding^. increased sharing of rMOurcS~e. g7pT lnt room, filing compachis, receptton and execuUve asslatant staff and meal room.

. Reduction in maintenance and operating costs.Whenthe^ridrn"g'l8'com'pieted'rwTli'ho~U8e1he'cu7rantstaff_nirihaveTOmforexpanston_Inttie^t, _l^^^l'neJnt'putUw~a'TOyie7dE;klnto''anaireadv crowded room. The ajmintfaclllHes are o»er capacity with offtee space conlTavening WH&S5°rran'?yn°maintenBncB caste are exceislve due to the main buiMng being ̂ lltlnl?Uanda. WrK?_n^to, tetbJ,°Ara,ro'',°,d°n to f°IT"offices'. ''Not'oniywiTl'ltienew centre reduce ongoing malntEnance mstB It nil adopt best practice energy sa»lng


Item: 12. 5 Attachment 1. : BBRF-IS-77 - Receipt and Application for Building Better Regions Fund UpperLachlan Shire Communit and Civic Centre

geoui=rmai im.iinoiogy, yuidi panew aiiu use 01 nauirai iigriL.

The Upper Lachlan Shire experiences extreme temperatures including snowfall tn Uie wlnber monttis. Current alr-condltkining systemsdrugglebo cxipe with high ceilings and segmentEd offices, creaUng an uncomfortaUe workenvlronment for staff. Ttietoundichamberectoes not accommodate all pufcrilc members wishing to attend meetings and e front admlntBtration doore do not allow for disabledaccess.

When there Is a blackout e building shuts down as ttiere Is no generator. This means staff bse valuable vurkUme and probtemswithOoundl's IT systems are cormpbad when there Is a loss of power.?!. 2P06councll'S. WH&s Coordinator hlghlfghhed Uie fact that boo many Issues exist to maka the cun-ait buildings com^lant under theWH&S Art without substantial finandaf Investment. Uttfe can been doneto rectify thte situation wfthout major spending.The new Community and Civic oenb-e will be a centre for excdlence in the use of solar and geofchermal technology. Designs inoorporaheuse of natural light to minimise heaUng aosts.Attachments: Demographfc Info Lethsreof Support^ Photos of Administration Buildings, CBAand Event Impact, CbmmunityConsultation, Risk Assessment Admlnlstratton Building 2006, Business Plan

Merit criterion two - Social Benefit (10 points)The social benefit your prtqectwrilt deliver to the region durinfl and beyond the construcdon phase

Social beneffts for a regton may cover increases in regional amenity, Improving community connecUons and induslon and provkilng3pportuntUes for teaming and knowledge creation. Examples of how your project could demonstrate tfie&e social benefits Include:

1. malting a region a more attractive place to live

2. Improving community connections and social Inclusion

3. supporting or protecting local heritage and culture

4. strengthening communfty instihjtions, governance and Imdership capacity

5. increasing corranunifcy volunteering

6. the degree to which the project delivers benefits hayond the construcUon phase

7. addresses disadvantage wlttiin tlne community.

In responding to tfss fTjterion you must provide evidence to support your daims; tttis can indude letters cf support, corrvrwfsiYcDiTffu/te&on or sodo econonvc data.

Building a new Community and Clvte Centre will make the Upper Lachlan Shlra a more atb-acHve place to live. Whilst the Centre will betoCThedln Crookwell, an Inna" regtonal nemoteness classification. It will servioe the northern oufcer'regtonal section of the Shire.With current advances in tedinokigy allowing employees to work from their home kxatfon, the inclusion of 'smart work' meeting roomswill support and promote the Shire as an innovadve and accommodating area to move to. In the 2011 census there was an Increa^lnPfofesstonals' working in the Stfilre. 'nie Upper Lachlan Shire has also seen stTong growHi tn Uie last 10 years above the state average of

1. 4%. Teleworklng benefits will Include Increased Job satisfacUon, Improved work life balanoe, flnandal savings, reduced stress from"oommuUng and a reducUon in UTC need to rekicate in order fco find work. In 2011, 51% of the Shire's residente'were employed \oca\\ywhldi was a reduction from 2006.

Community benefits for the Upper Lachlan Shire Include reductions In green house gas emtestons, trafffc congesUon and fueloonsumptton am) a decrease In unemptoyment Employnrent opportunities will assist to address our SEIFA Index (996) as adsadvantaged community. Ttie Upper tflchlanShfre has a lower average wage than tihe Aurtrallan average. Individual Irrcome/weeklst86jess, average housahokl Income/week te $291 less and average family Inoome/week te $287 teas. A taiger peicentage of resldente InUie Sh\re are on tower Incomes compared with New SoutJi Wales. Crookwell (s especlaUy dlsadvanteged wltti a'SEIFA score of ~968.The shlrete rural In nabjre wltfi 55. 1% of reddents active and registered for GST In Agriculture, For^b-y and Fishing In 2015. The UpperLachlan Shire te the larger- agrtculbjral zone In the fieCV and Region and has Just over 1000 agricultural businesses oonducUonoperattons over 553 ha. Farmers travel long distances to access Local Government Services In Crookwell and this brings them In contactvrith the community; creating connections and support systems. The provision of an efffctent and efFecdve servfoe willtncrease thepositive social outcomes of visiting Council.

The addition of communft.y spaces In Uie centre will Improve oommunlty connection and Inclusion. The Council Chamber, meeting rooms,kltchenette and toilet facilities will be available for art shows, displays/ meeUngs and conferences and will assist the Councllto ensureequal opportunItJee for all resklerrtB, regardless of their background, so that they can achieve thefr full potEnUal. The Wbrid HEalUiOrganlnHon belletes ttat *Q>mmunlBBa that enabte all citizens to play a full and useful role In the social, economic and cultMral life ofttielr community are likely ta3 be healthier than those where peopfe faoa inseajrlty, exdudon and deprivation. " (2003)Community gatherings vrfll Increase social Induslon and belonging and provkje a venue for many of the Shires Volunteere to partake Inteader^iip ddlls balnlng, disb-tct conferenoes and remote learning. Centrally located in the region, the Shire has the rapadty tn bringRotary and Uons regional conferences to Crookwell, hokl governance and leadership conferences and boost social partJdpatlon andshared responsiblllUes in the community. UNESCO'S 'Indi^ion through ficcess bo Public Space" eays that "accessible public bulklings forcultural and rellgtous practices need to be Integrated in Inclusive urban planning... Such gathering spaces allow for social mixing, dvte


Item: 12.5 Attachment 1. ; BBRF-IS-77 - Receipt and Application for Building Better Regions Fund-jjpperLachlan Shire Communit and Civic Centre

pa pa n/recrea on, an a sense o nging. _ . . ........ , , __. _,^_. __j ^.. i^.__ r^^^T^ . ^;i'iiie'bam siylârchltedure of ttie'new Community and Civte Centre Is sympaUiedc to_the kica] herlbige and culture.

^

Designed wi a^wide"Tran'da'llke'en'trance, ''the'buiuing-viiiimake use of local stone. Local cukure will be supported by the ayallabllity and accMsibllltyo'f"m'mm'unil^spaces'l"o~r'a~h'ei:i£l^mu£umandartl8Ucand cultural displays. The aasthetfc appeal of UieCenfre will oraaUy enhanceSietowii of Crookwell and win make aiming In to Council for servfces easier for the elderly ̂nd_dlsabled nlîke.ÂsViaige employer In Crookwell. craaUng a welcoming, comfortable and efficient building for

community. The bulk of Coundl emfrioyees are drawn from the toca\ community^Th'e'blilUing ora''Commu"niiy and'civic'CenbBte aligned to our Community Strategic Plan Uslon 2013 whteh catera for a diverse

community with a strategy for an ageing population.MIachments: Demographfc Information, Letters of Support, Community ConsultaUon

Merit criterion three - Value for money (5 points)The value for money offered by your project;

Vou may demonstrate the value for money through idenUfying;

1. tfai extent ID which the project levenages addiUonal funding (thfci indudes cash contrlbuUons above the co-hjnding niqulreinentand in-kind contrlbudons)

2. the extent to which the project levera^s addtUonal partnerships

3. UK likelihood of the project going ahead without Uie grant funding. Explain how the grant till impact the project In terms of size,timing and reach.

Lachlan Shire altocated $150, 000 In the 2016/17 OperaUonal Plan to the project ID work with an architect and completBd^lgn^nd"pi'iin8'and"ottaTn-a'quanttty'8urveyor report: A bu8lne8s_plan has been ..ritten for UlE.̂ pro]ect^nd Council hae racenUycontracted a'blBlneM to complete an up to date feasibility study (a Feasibility Report was completed In 2009).

Contributton from the Upper lachlan Shlra Council to this project te the land valued at $765, 000.TheU'ppe'n-a'chian'Shire Council te applying for eicepUonal drcumstances m-fundlng eiemptlon due to natural dlMEtera,flnanclal capacity and impact of Industry decline.

The Building Better Regtons Funding Is criUcal to tte viability of the project Fsllure. to.seaire funding from^BRF will ̂ UN^"^the,UPPerL^'dlla"n'Shl?e^ndrT t]nuTngto°Tk funding from other sources for the proja*. Brill delay the project ^^S'undYhav'e'detErm'ined'fii e'lmporanceofmmmunlty space In the project. Timing nil be delayed on the project unUI funding has been

secured.

Attachments: Viiluadon Admlnlsb-atton Innd and Buildings, Letter coiiBrmino contribuUon, Allocation of $150,000 for ProjectInvesUgaUon

Merit criterion four - Project delivery (5 points)Vour capacity, capability and resources to carry out the project

You may demonstrate this through idenHfying;

1. your readiness to commence the project with appropriate approvals planned for or In place

2. your b-ack record with similar pmjects Including managing similar grant funding

3. your access to people wltfi the right skills and experience

4. your access to infrastructure, capital equipment bechnotogy^ intallectual pnopetty

5. how you will operate and maintain the Infrasta-ucture and benefits of the project

6. a detailed project plan which Includes addressing

. scope

Implementation methodology and how you will manage project dependendes



umeframes

. budget/costing

. risk.

In responding to this crlterton you mud: attach a detail project manag&nent plan. Your plan can be upbaded into the folder created forthts application,

The Upper Lachhn Shire Councll^has a history of compleUng large projects In Cme and within budget Aslmllar project is Uie GunningReservoir and Water Treatment Plant which cost $10. 8M and was comptebed In April 2014. We are currenUy completing the CrookweNWater Treatment Plant which Included a grant from the State Government of $6M and Upper Lachlan Funds of $1M.

Our Director of Works has 20 years experience in managing large projects and will oversee the prmess and liaise with the architect, tt isenvisaged that the archftecls will be contracbBd to manage the project.

TTie necessary components of the project will be procured utilising Upper L^chlan Shire Council's Procurement Policy. The polfcy hasb^n devetoped bo ensure compliance with SecUon 55 of the N.S.W, Local Government At and various N. S. W. andAiKb-aiianGovernment requirements.

The project vrill be procured by Inviting puUfc tenders utilising the Tencterilnk Portal. Ttie documents for ttie tequest for Tenders (RFT)vrfll be comprteed of drawings that have been prepared by Coundl's architects (Dutalltis Architects) and a specfficaUon that is underpreparation. Tte tenders will be assessed using Price and rton Price criberia as outJined in the pfocuremen't policy . The use of theTenderlink portal ensures fairrress to all involved as It records (and organises) all communfcaUons behreen the prindpal and potentialtenderers.

Tenderere will be requlnsd to Identify the origins of all materials used. They will ateo be required to quantify the value of the project Interms of local (and Indigenous) employment and business (lcxal or otherwise) ttiatwifl be created by the project.

Full Project Management Plans will also be required from the succesd'ulfaanderer. Council has supplied a Scope of Vtorks and Gantt Chartvrftti Ume frames for the purposes of this applteatton. BudgetcosUngs have been based on the Quantity Sunreyorscoste for the project.DA approval Is factored In to theHme trame.

The Upper 1-adilan Shire Council uses the bifrastrurture Plan 2015-2025 to guide asset maintenance. The first year after completion.the bulldlna rill ba maintained under ttie defeds liability period of Uia contraclor. It Is expectBd that. within Ule'flret 5 years ofoompleUpn, diere will be minimal maintaanance on the new bulUlng however this and future maIntEnance will be managed under aspedffc BulMlng Management Plan for the Community and Civic Centre.

Ttie ongoing maintenance and operaUonal costs of thte new building are expected to reduce due to the applteatfon of energy renewableresources.

We are registered for GST.

Alachmenfcs: Financial StatEmenfcs, Evklence of Capacity, ULSC Gommunlty and Civfc Centre V/orte Program, Rfek Itegisber,Procurement Policy, Asset Maintenance Plan, Scope of Works, Quantity Surveyor teport



Supporting documents

Supporting documentsEariler in »our appllcaUon you ware sent an email prompting you to log Into your Offli:e365 account to allow you to uptoad documBnts tosupport your case for funding,

A checklist of your mandabsry and ofAtonal documents Is below.

Mandatory documents

You must upload all mandatarf doaiments to the OfSas365 folder before you submit this application Ibrm. If you do notindude allrnandatory documents, your appfication wifl be considered ineljgibie.

IfittErs evUenclng the cash or In-klnd contributton from each mntrlhuUng organisation or indlvklual. They must be:

On the organisatfon's letterhead

. Signed and dated by an authorised person

Set out the value and timing of confrlbuUons and any conditions attached.

ftir Other Commonwealth government funding^ a letter of offer or grant agreenrent would be acceptable.

I have uploaded tills attachment ;

Evidence to demonstrate luur case for an eicepUonal drcumstances eismpUon and evidence to demonshstE the capadty to maintain andFully utilise the project for five years.

I have uploaded this attachment :;

Business case

I have uploaded this attachment :

Project Management Plan which addresses

scope

Implementation methodotogy

tjmeframes

budgeycosUng

approvals

^ I have uploaded this attachnnent -teset Maintenance/ management plan whteh Includes evklence of how you will maintain the asset in a vlabte and operational state for atleast the period UenUfled at section 9.4 of the Program GukJellnes

I have uploaded this attachment ;-:

Risk Management Plan

^] I have uploaded this attachment::Cod: benefit analysis

I have uploaded this attachment


Item: 12. 5 Attachment 1. : BBRF-IS-77- Receipt and Application for Building Better Regions Fund UpperLachlan Shire Communi and Civic Centre

Procurement [^an

I have updoaded this attachment

Optiwial documents

These are other documents that you may conside'providing as part of your apf^lcalion.

. Evidence to support your claims against the Merit Criteria

. Evidence to support your esfclmated project costs and any confirmed regulabDry approvals, eg supplier quotes, conh^cfaorqLutes,invoices, etc

. Supplementary diagrams supporting your p-oject



Contact details

Primary contactPerson autfionsed to act on behsif of tne SfipSicsnt (ftfote: At least one phone number or mobile must ba entef-ed and all the refrainingfields befoware ffiandator/ unless stated otherwise.)

Tide

Hr

Given Name -;

John

Position Tide ':

General Manager

Family Name

Bell

Please enter either a phone or mobile number ;;

Phone Mobile

0248301000 0418417005

Email !

jbell@upperlachlan. nsw. gov. au

Provide the postal acfclress of the primary contact.

Google f^aces - start entering your address to search Google Places and if found w31 auto Sfi the fields below. If not found, pf ease enterthe address details directly in tfie iields befow.

Aldress line 1

PO Box 42

Address Line 2

/ridness Line 3

Suburb :';

Gunning

Is the applicant the primary contact's emptoyer?

®YKi

3"°

Feedback

How did the applicant hear about the pffogram? :-:

State

NSW

Postcode

2581


Item: 12.5 Attachment 1. : BBRF-IS-77 Receipt and Application for Building Better Regions Fund - UpperLachlan Shire Communi and Civic Centre

__j Advertisement

j Attend Public Fomm

-i Call Centre

Direct Mail / Email

~~\ Industry Group

Internet

I Newspaper/Magazirre

_] Word of mouth

-] Serial Media

~^ Other



Applicant declaration

Privacy and confidentiality provisionsI acknowledge that this is an Australian Government program and that the department will use the Informatton I provide in accordancewltti the following:

. Ausbalian Government Public Data Pollc Statement

. Commonwealth Grarrfis Rules and Guidelines.

. Program Guklellnes.

. applicable Australian laws.

teconjlngly, I understand that the department may:

1. share InfbrmaUon in this appllcaUon witti oQ\er government agencies:

(a) for purposes directfy related to the administratun and governance of the Program;

(b) for any purposes Including government administration/ research or s^-vice delivery; and

2. publish non-sensltive informatun in this applfcation in the public domain. Including on the department's webslte;

unless otherwise prohibited by law.

I understand that where I am successful in obtaining a financial grant, the financial informaUon that I provide for the purposes of paymentwill be accessible to Departmental staff and staff members and will be adapted and modified bo be made suitable for use In theDepartment's acaounts payable software system.

I confirm that I have read and undersfood the privacy, conndenUality and disdosure provisions outlined In die Program GuJ.delines..

By checking this box I agree to all of the above declaraUons and confirm all of the above stabaments to be true ;

Applicant declarationI declare that I have read and underwood the Program Guidelines,

I declare that the proposed project outlined in ttiis applfcatfon and any associated expenditure has been endorsed by the afylicant^s Board3r person with authority to commit the applfcant te) this project.

I declare that the Informatton contained In this applfcaUon together with any staten-rent provided b, to Uie best of my knowledge, true/accurate and complete. I also understand that giving of false or misleading infbrmatton is a serious offence under the Crimina! Code 1995(Cth).

I declare that the applicant will comply with, and require that Its suboontracbore and Independent contractors comply wltti, all applicaUelaws and regulattons including the Building Code and WHS Schemes.

I understand tiiat I may be requested to provide further darificaUon or documentaUon to verify the informaUon supplied In this form andthat the Department of Industry, Innovatjon and Sdenoe (the department) may, during tte applicaUon process/consult with othergovernment agendes, including Stste and Territory government agencies, about: the applicant's claims and may also engage externaltechnical or financial advisors to advise on Informatton prodded in the applfcatton.

I acknowledge that If the Department is saUsfted that any statement made in an applfcatlon te Incorrect, incomfdete, false or misleadingthe Department may, at Its absolute dlscretton, take appruprtateacUon. I note such action may Include excluding an applicdtion fromFurther consideration; withdrawing an offer of funding; using the InformaUon contained in ttie appllcaUon fora fraud investigation thatwould be consistent with the Ausfrallan Government's InvesUgattons Standard and R-aud Confrol Guidelines and for managementpurposes and/or terminating any /^reement between UTC Commonwealth and the recl^ent Including recovering funds already paM.


Item: 12. 5 Attachment 1. : BBRF-IS-77 Receipt and Application for Building Better Regions Fund UpperLachlan Shire Communi and Civic Centre

ragree tu participate in i.i»e periodic evaluation of the servfces undertaken by the department

I declare that I am authorised to oompleha this form and to sign and submit this declaraOonon behalfofUieapplfcant.

I declare that I have In place the appropriatie arrangemenfcs tn manage project partners.

I approve of the Infomnaaon In thlsapplfcaUon being communfcabed to the department In electronic form.

^] By checking this box I agree bo all of the above declarattons and confirm all of the above statEments to be true

^| By Including my name in this application it is deemed ID be my signature for the [xirpose of this applicaUonState your name

Ltnus Nesbltt-Hawes

Stabe your email acklress

[email protected]


Item: 12.5 Attachment 2. : 1 Final BBRF a lication attachments

Questions With Notice -15 December 2016

ITEM 17.5

AUTHOR

Community and Civic Centre

Councillor Ron Cummins

COMMUNITY AND CIVIC CENTRE

Can the General Manager advise the newly elected Councillors how long theprevious Council has been negotiating with the Hon. Pru Coward MP, Member forGoulburn to obtain funding for the construction of new Council Chambers?

Will the General Manager also advise the newly elected Councillors if the previousCouncil budgeted for or expended any funds for the investigation into or worksassociated with that project?

GENERAL MANAGERS COMMENTS

In accordance with the adopted minutes of the Council Meeting held on 23 March2006 under the Confidential Section of the Business paper it was moved byCouncillor Martin and seconded by Councillor Shaw "that Council receives and notesthe report as information and instructs the General Manager to pursue all avenues offunding for the proposed new Civic offices".

Following her election to NSW Parliament in March 2007, Council wrote to the HonPru Goward, MP on 18 May 2007 seeking the Member for Goulburn's support inobtaining funding for the proposed Council Offices/Chambers.

The previous Council in adopting the Operational Plan for 2016/2017 allocated anamount of $150,000 in the 2016/2017 budget to investigate and design a newCommunity and Civic Centre in Crookwell.

Ordinary Meetina of Council held on 15 December 2016



UPPER LACHLAN SHIRE COUNCIL

MINUTES OF THE

ORDINARY MEETING OF COUNCIL

HELD IN THE COUNCIL CHAMBERS

ON 16 JUNE 2016

ITEM 11.4 INTEGRATED PLANNING AND REPORTING - ADOPTION OF2016/2017 COUNCIL PLANS

159/16 RESOLVED by Clr Barlow and Clr McCormack

1. Council, in accordance with the Integrated Planning andReporting legislative requirements, in Section 402-406, of theLocal Government Act 1993, resolve to adopt the followingStrategic Plans:-

1. Community Strategic Plan 'Vision 2023';2. Operational Plan 2016/2017;3. Long Term Financial Plan 2016-2026;4. Workforce Plan 2016/2017 - 2019/2020;5. Delivery Program 2016/2017 - 2019/2020;6. Infrastructure Plan 2016-2026; and7. Social and Community Plan 2013-2018.

2. Council approves expenditure and votes money according to theintegrated financial budgst contained within Council's 2016/2017Operational Plan as amended.

3. Council make the Revenue Policy, including Fees and Charges,and operational and capital budget as outlined in the 2016/2017Operational Plan. The net consolidated operating result is abudget surplus, before capital grants and contributions, totalling$2. 1 million.

4. Council in accordance with Section 506, of the LocalGovernment Act 1993, and the Office of Local GovernmentNSW advice, and in accordance with the Independent Pricingand Regulatory Tribunal of NSW determination, hereby adopt a1. 80% permissible General Ordinary Rates Increase for2016/2017.

5. Council in accordance with Section 566 (3), of the LocalGovernment Act 1993, hereby resolves that the Interest Rate toapply for 2016/2017 to all overdue Rates and Charges becalculated at the maximum permissible Interest Rate of 8%,calculated on a daily basis, as determined by the Office of LocalGovernment NSW.

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6. Under the Local Government Act 1993, pursuant to Sections535, 537 and 543 (1), Council make a general ordinary rate Ad-Valorem of 0.0031430 for Farmland Rating Category inclusive ofa Base Amount of $370. 00 per Assessment being 22% of thetotal amount payable for land categorised as Farmland, for theyear 2016/2017.

7. Under the Local Government Act 1993, pursuant to Sections535, 537 and 543 (1), Council make a general ordinary rate Ad-Valorem of 0. 0038090 for the Residential Rating Categoryinclusive of a Base Amount of $230. 00 per Assessment being42% of the total amount payable for land categorised asResidential, for the year 2016/2017.

8. Under the Local Government Act 1993, pursuant to Sections535, 537 and 543 (1), Council make a general ordinary rate Ad-Valorem of 0.0035920 for the Residential - Non Urban RatingCategory inclusive of a Base Amount of $230.00 perAssessment being 35% of the total amount payable for landcategorised as Residential - Non Urban, for the year 2016/2017.

9. Under the Local Government Act 1993, pursuant to Sections535, 537 and 543 (1), Council make a general ordinary rate Ad-Valorem of 0. 0098120 for the Business - Crookwell RatingCategory inclusive of a Base Amount of $230.00 perAssessment being 26% of the total amount payable for landcategorised as Business - Crookwell, for the year 2016/2017.

10. Under the Local Government Act 1993, pursuant to Sections535, 537 and 543 (1), Council make a general ordinary rate Ad-Valorem of 0.0064560 for the Business - Gunning RatingCategory inclusive of the Base Amount of $230.00 perAssessment being 35% of the total amount payable for landcategorised as Business - Gunning for the year 2016/2017.

11. Under the Local Government Act 1993, pursuant to Sections535, 537 and 543 (1), Council make a general ordinary rate Ad-Valorem of 0. 0064560 for the Business - Taralga RatingCategory inclusive of the Base Amount of $230. 00 perAssessment being 33% of the total amount payable for landcategorised as Business - Taralga for the year 2016/2017.

12. Under the Local Government Act 1993, pursuant to Sections535, 537 and 543 (1), Council make a general ordinary rate Ad-Valorem of 0. 0272400 for the Business - General Rating

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Category inclusive of the Base Amount of $230. 00 perAssessment being 5% of the total amount payable for landcategorised as Business - General for the year 2016/2017.

13. Under the Local Government Act 1993, pursuant to Sections535, 537 and 543 (1), Council make a general ordinary rate Ad-Valorem of 0.0098850 for the Mining Rating Category inclusiveof the Base Amount of $230.00 per Assessment being 8% of thetotal amount payable for land categorised as Mining for the year2016/2017.

14. Under the Local Government Act 1993, pursuant to Sections535, 543 (1), 501 and 552, Council make a Crookwell WaterSupply Annual Charge subject to a Water Access Fee of$420.00 and a Water Availability Charge of $420.00, for the year2016/2017.

15. Under the Local Government Act 1993, pursuant to Sections535, 543 (1), 501 and 552, Council make a Taralga WaterSupply Annual Charge subject to a Water Access Fee of$420. 00 and a Water Availability Charge of $420. 00, for the year2016/2017.

16. Under the Local Government Act 1993, pursuant to Sections535, 543 (1), 501 and 552, Council make a Dalton Water SupplyAnnual Charge subject to a Water Access Fee of $420.00 and aWater Availability Charge of $420.00, for the year 2016/2017.

17. Under the Local Government Act 1993, pursuant to Sections535, 543 (1), 501 and 552, Council make a Gunning WaterSupply Annual Charge subject to a Water Access Fee of$420. 00 and a Water Availability Charge of $420. 00, for the year2016/2017.

18. Under the Local Government Act 1993, pursuant to Sections535, 543 (1), 501 and 552, Council make a Gunning SewerageSupply Access Charge of $752. 00 per Assessment categorisedas Residential Occupied and an Access Charge of $493.00 forResidential Unoccupied, for the year 2016/2017.

19. Under the Local Government Act 1993, pursuant to Sections535, 543 (1), 501 and 552, Council make a Gunning SewerageSupply Best Practice Pricing Access Charge per Assessmentcategorised as Non-Residential and Business of $752. 00, aSewerage Discharge Factor of 0.77 and a Usage Charge of

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$2.82, for the year 2016/2017.

20. Under the Local Government Act 1993, pursuant to Sections535, 543 (1), 501 and 552, Council make a Gunning SewerageSupply Best Practice Pricing Access Charge per Assessmentcategorised as Churches / Schools / Hospitals / Nursing Homesand Parks of $752. 00, a Sewerage Discharge Factor of 0. 50 anda Usage Charge $2. 82, for the year 2016/2017.

21. Under the Local Government Act 1993, pursuant to Sections535, 543 (1), 501 and 552, Council make a Gunning SewerageSupply Best Practice Pricing Access Charge per Assessmentcategorised as Commercial of $752.00, a Sewerage DischargeFactor of 0.60 and a Usage Charge of $2.82, for the year2016/2017.

22. Under the Local Government Act 1993, pursuant to Sections535, 543 (1), 501 and 552, Council make a Crookwell SewerageSupply Access Charge of $752. 00 per Assessment categorisedas Residential Occupied and an Access Charge of $493. 00 forResidential Unoccupied, for the year 2016/2017,

23. Under the Local Government Act 1993, pursuant to Sections535, 543 (1), 501 and 552, Council make a Crookwell SewerageSupply Best Practice Pricing Access Charge per Assessmentcategorised as Commercial of $752. 00, a Sewerage DischargeFactor of 0.60 and a Usage Charge of $2. 82, for the year2016/2017.

24. Under the Local Government Act 1993, pursuant to Sections535, 543 (1), 501 and 552, Council make a Crookwelt SewerageSupply Best Practice Pricing Access Charge per Assessmentcategorised as Non-Residential and Business of $752. 00, aSewerage Discharge Factor of 0.77 and a Usage Charge of$2.82, for the year 2016/2017.

25. Under the Local Government Act 1993, pursuant to Sections,535, 543 (1), 501 and 552, Council make a Crookwell SewerageSupply Best Practice Pricing Access Charge per Assessmentcategorised as Churches / Schools / Hospitals / Nursing Homesand Parks of $752. 00, a Sewerage Discharge Factor of 0. 50 anda Usage Charge of $2.82, for the year 2016/2017.

26. Under the Local Government Act 1993, pursuant to Sections535, 543 (1), 501 and 552, Council make a Taralga Sewerage

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Supply Access Charge of $752. 00 per Assessment categorisedas Residential Occupied and an Access Charge of $493. 00 forResidential Unoccupied, for the year 2016/2017.

27. Under the Local Government Act 1993, pursuant to Sections535, 543 (1), 501 and 552, Council make a Taralga SewerageSupply Best Practice Pricing Access Charge per Assessmentcategorised as Non-Residential and Business of $752.00, aSewerage Discharge Factor of 0.77 and a Usage Charge of$2.82, for the year 2016/2017.

28. Under the Local Government Act 1993, pursuant to Sections535, 543 (1), 501 and 552, Council make a Taralga SewerageSupply Best Practice Pricing Access Charge per Assessmentcategorised as Commercial of $752. 00, a Sewerage DischargeFactor of 0.60 and a Usage Charge of $2. 82, for the year2016/2017.

29. Under the Local Government Act 1993, pursuant to Sections,535, 543 (1), 501 and 552, Council make a Taralga SewerageSupply Best Practice Pricing Access Charge per Assessmentcategorised as Churches / Schools / Hospitals / Nursing Homesand Parks of $752. 00, a Sewerage Discharge Factor of 0. 50 anda Usage Charge of $2. 82, for the year 2016/2017.

30. Under the Local Government Act 1993, pursuant to Sections,535, 543 (1), and 496, Council make a shire wide DomesticWaste Management Service Charge of $417. 00 per service(being 1 x 120 litre bin pickup service per week and a 1 x 240litre recycling bin pickup service per fortnight), for the year2016/2017.

31. Under the Local Government Act 1993, pursuant to Sections,535, 543 (1), and 496, Council make a shire wide DomesticWaste Management Availability Charge of $163. 00 per RateableAssessment. This annual charge is for each vacant property thatis categorised as Residential and is in the pickup service area,for the year 2016/2017.

32. Under the Local Government Act 1993, pursuant to Sections,535, 543 (1), and 501, Council make a Commercial WasteService Charge (being a 1 x 240 litre bin weekly pickup servicefor general waste and a 1 x 240 litre bin weekly pick up servicefor recyclables) of $494. 00 per service for each rateableAssessment categorised as Business - Gunning, Business -

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Taratga and Business - Crookwell, for the year 2016/2017.

33. Under the Local Government Act 1993, pursuant to Sections535, 543 (1) and 501, Council make a Commercial WasteAvailability Charge of $163.00 per Assessment for RateableAssessments categorised as Business - Gunning, Business -Taralga and Business - Crookwell, for the year 2016/2017.

34. Under the Local Government Act 1993, pursuant to Sections535, 543 (1) and 501, Council make a Rural Waste AnnualCharge of $179.30 per Rateable Assessment categorised asFarmland, Residential - Non Urban, and Residential, forproperties that do not have a Domestic Waste ManagementCharge and do not have a Domestic Waste ManagementAvailability Charge for the year 2016/2017.

35. Under the Local Government Act 1993, pursuant to Sections,535, 543 (1), and 496A, Council make a StormwaterManagement Annual Charge for the towns of Taralga,Crookwell, Gunning and Collector of $25.00 per RateableAssessment categorised as Residential, for the year 2016/2017.

36. Under the Local Government Act 1993, pursuant to Sections,535, 543 (1), and 496A, Council make a StormwaterManagement Annual Charge for the towns of Taralga,Crookwell, Gunning, and Collector of $50.00 per RateableAssessment categorised as Business - Gunning, Business -Taralga, and Business - Crookwell, for the year 2016/2017.

37 Under the Local Government Act 1993, pursuant to Section 502,Council make a Water Supply User Pay Consumption Chargefor the towns of Taralga, Crookwell, Gunning and Dalton, Thecharge Tariff 1 - $2. 82 per kilolitre consumed up to a maximumof 200 kilolitres and charge for Tariff 2 - $3.74 per kilolitreconsumed above 200 kilolitres, for the year 2016/2017.

- CARRIED

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INFRASTRUCTURE PLAN2015-2025

Table of Contents

1. CONTENTS

EXECUTIVE SUMMARY.........................................................................................................2

INTRODUCTION.....................................................................................................................^

LEGISLATIVE REQUIREMENTS.............................................................................................5

COUNCIL'S PLANNING PROCESS ........................................................................................6

IMPEMENTATION OF THE STRATEGY ............................................................................... 10

LEVEL OF SEVICE................................................................................................................ 11

FUTURE DEMAND.............................................................................................................. 16

LIFECYCLE MANAGEMENT PLAN....................................................................................... 17

10 FUNDING ASSET MAINTENANCE & RENEWAL.................................................................. 22

11 PLAN IMPROVEMENT AND MONITORING.......................................................................... 23

12 INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN:........................................................ 26

13 APPENDICES........................................................................................................................ 30

APPENDIX 1- ..................................................................................................................................... 30

ASSET MANAGEMENT POLICY....................................................................................................... 31

APPENDIX 2.......................................................................................................................................... 39INFRASTRUCTURE, PROPERT/, PLANT AND EQUIPMENT ACCOUNTING POLICYAND PROCEDURE.............................................................................................................................. 39


Item: 12.5 Attachment 2. : 1 Final BBRF a llcation attachments

2. EXECUTIVE SUMMARY

The Upper Lachlan Shire Council provides an extensive range of infrastmcture assets comprising roads,footpaths, kerb and gutter, stomiwater, water and sewerage, buildings, recreation facilities and plant andequipment to provide a safe environment for all to enjoy the unique character of this area of New SouthWales.

Upper Lachlan is working on a new asset management stmcture; a number of detailed documents will beincorporated into this document over time. The implementation will be staged wer a number of years.Resources were allocated in eariy 2015 to align the Resourdng strategy elements, and makeimprovements in asset management maturity level to enable Council's reporting to be consistent and showa realistic financial and service level position.

This Plan is using data from 2010 "fair value" valuations of the Transport infrastructure asset dass, such asRoads, Bridges, Footpaths, and Kerb and Gutter. The 2014/2015 financial year will see the revaluation ofthe transport infrastructure asset n^work by engineenng conajltants, Jeff Roorda and Assodates (JRA).

The Upper Lachlan Shire Council's Infrastmcture assets consist of-

Roads Approximately 1,982 kmBridges / Culverts 214 stnjcturesFootpaths 15. 8 km (26, 783m3)Kerb and Gutter 38.8 km

Reticulation (Water Supply/Sewerage Savices) 107. 7 kmOther ass^s; including Stormwater, Drainage 4. 6 km

VALUE OF THE INFRASTRUCTURE ASSET CLASSES

. The values of the infrastructure covered by this Plan are identified in the following table:-

INFRASTRUCTURE

Roads - Sealed znd Unsealed Roeds

Bndges - Concrete, Timber and CulvertWater S liesSmwera ServicesBuildi sOther StructuresUrban StormwaterFoot athLend - 0 erational and Communi

TOTAL

FAIR VALUE30 June 20U '$000

$386, 801$47, 832$33368$21675$43733$4,850$2,441$1,692», S85

$527, 877

There are two key indicators of cost to provide the Infrastmcfure Asset senices:-

. The WSe cycle cost being the average cost over the life cycle of the asset, and

The total maintenance and capital renewal expenditure required to deliver existing service levels inthe next 10 years co^rered by the Council's long term flnandal plan.



3. INTRODUCTION

The Upper Lachlan Shire Council has invested significant funds in infrastmdure assets over many years inorder to service the needs and enhance the quality of life of the communities with the Local GovernmentArea (LGA).

The importance of these assets to our community and their significance in relation to Upper Lachlan ShireCouncils budget means that asset management must be a critical part of Coundl's planning and servicedelivery. This means that the effective management of assets has a direct relationship to the assd's abilityto deliver seMces to a defined standard.

Management of Infrastiudure Assets is a proactive, rather than reactive, disdpline for the management ofCouncil assets and fadlities and utilises data to determine:-

What infrastructure Council has?

What condition the infrastmcture is in, and therefore its expected life?

How much is required to maintain a certain savice levd?

Can Council afford this level of service with curent funding levels?

If not. how does Council intend to manage this Gap (i.e. reduce savice levels, increase funding,dispose of assets, or lobby for additional grants from other tiers of Government)

A formal approach to the management of infrastructure assets Is essential In order to provide services inthe most cost-effective manner, and to demonstrate this to customers, Investors and ether stakeholders.This infrastructure management plan covers the follcwng infrastructure asset dasses-

ITEM INFRASTRUCTURE GROUP

All the components and facilities associated with the Road networi<. These can beTransport categorised into the following groups:-

. Roads (components indude Surface, Pavement, and Earthworks)

. F ootpaths

. Bridges and Culverts

. Kerb and GutterinCoundl has a large water supply network that distributes water from various dams,

Vufeiter reserooirs, and bore fields to the villages of Gunning, Dalton, Crookwell andTaralga.Supply The ccmponents for water include:-

Bores

DamsPump StationsRcticulationWater Treatment PlantsResen/oirs

TdenetCoundl mns Sewerage systems at Gunning, Crookwetl and Taralga.

Sewerage The components for sewer include:-

. Sewerage Treatment Works

. Reticulation

. Pum StationsCoundl has a significant number of buildings. These buildings can be categorised into

Buildings the fdlcmng groups:-

. Offices/Chambers

. Halls

. Amenities

. Resdential Houses



Recreation

RFS / Emergency ServicesMuseumsLibraries

RecreationCommunit Centres

Although land is an asset that generally does not depredate, it is important to knowLand what land Coundl has, and to determine if they provide a continuing benefit to the

community.Land can be defined in the following categories:-

. Freehdd - Operational Land

. Trust - Community Land

. Crown-Community Land

. Land Under Roads

The rea-eation category includes sporting fields, parks and swmming pools.

Swimming PoolsSporting fieldsPari<sPlay equipmentFurniture (includes bins, signs, tables, chairs, etc)

Urban The Uriaan Stormwater portfdio indudes all the urban networks to carry water flows.Stormwater This portfolio includes:-

. Stomiwater pipes

. Culverts

This final group captures the assets that are not recorded in the other portfoliosOther includes:-

Computers and Office EquipmentPlant and Equipment - Light and Heavy VehiclesCemeteriesFurniture and FittingsOttier Structures

INTEGRATION OF ASSET MANAGEMENTAND COUNCIL'S FUTURE DIRECTION

Council prepares a ten year Community Strategic Plan on behalf of the community In the Upper LachlanLGA. The purpose of the Plan is to identify the community's main priorities and aspirations for the futureand plan strategies to achieve these goals.

Bght aspirations form the basis of the Community Strategic Plan; the Infhistmcture Plan integrates with flveoftheaspirations:-

A built environment enhandng the lifestyte of a diverse communityCommunrty liaison to preser^ and enhance community fadlitiesA healthy natural environmwtA prosperous economy with the balanced use of our landResponsible and effldent use of resources

The implementab'on of the Infrastmcture Plan and supporting sections will contribute the follomngStrategies of the Community Strategic Plan:-

To provide infi^structure and sen/ice required by the communityTo plan for infrastructure and ser/ice provisionAsset Management - to continually upgrade infrastmcture and sennces



The benefits of an imprwed infrastructure management sfrategyare:-

. Improved gov'anance and accountability

. Enhanced service management and customer satisfaction

. Improved risk management

. Improved financial efficiency

. More sustainable decisions

Coincil's vision is:-

To be a diverse local government area that provides various llfestyle, business enterprise,leisure and recreation alternatives, wMlst ensuring environmental sustainabSlty, preseivaSon ofour history a sense of belonging In our community

Coincil's mission is:-

To pmvide services and facilities to enhmce the quality of life and economic viability within theCouncil area

4. LEGISLATIVE REQUIREMENTS

Council is required to comply with the following legislation and standards in relation to asset management.

ACCOUNTING REGULATION

The Local Government Ad 19S3 and the Oflce of Local Government, Local Government Code ofAccounting Practice and Flnandal Reporting, prescribe the format of the Flnandal Statements. Also, thefollowing Australian Accounting Standards apply to local gcwemment Inlrastiucture-

. AASB 116 Property, Plant and Equipment

. AASB 136 Impairment of Assets

. AASB 137 Provisions, Contingent UabilNies and Contingent Assets

LOCAL GOVERNMENT ACT 1993

Section 8 - the Council Charter is:-To directly or on behalf of other levds of government provide (after due consultation) adequate,equitable and appropriate senices and facilities for the community and to ensure that thosesenices and facilities are managed efficiently and effectively

. To bear in mind that it is the custodian and trustee of public assets and to effectively plan for,account for and manage the assets for which It is responsible

. To engage in long term strategic planning on behalf of the local community5



Section 403 (2)Asset Management Planning - Included in Coundl's resourcing stfategy for the provision ofresources required to implement the Community Strategic Plan, this comprises the AssetManagement Strategy and Plan.

WORK, HEALTH AND SAFETl' ACT 2011

The WH8S Act promotes improved standards for workplace safety and welfare. The Act places obligationson emp oyers to provide a safe working environment (including plant maintenance) for its employees and toensure that they are adequately trained and that the plant they use is safe and flt for purpose.

ROADS ACT 1993

The Act spedfles a new framework and principles for the management of the road network as well asspecilyng the rights and duties of road users, the rdes and fundions of road authorities and thepreparation of Road Management Plans.

ENVIRONMENTAL PLANNING AND ASSESSMENT ACT 1979

The Act specifies the framewoik that applies for planning the use, development and protection of land in thepresent and long-term interest of all members of the community.

DISABILITT INCLUSION ACT 2014

This Act requires Council to report that the service it preivides aligns with the State Disability Indusion Plan.S12 (1) Each public authority must from the day prescribed by the regulah'ons, have a plan (a disabilityInclusion action plan) setting out the measures It Intends to put In place (in connection with the exerciseof Its ftinctions) so that people with disability can access general supports and services available in thecommunity, and can participate fully In the community.


Item: 12.5 Attachment 2. ; 1 Final BBRF a lication attachments

S. COUNCIL'S PLANNING PROCESS

Council's planning process is continuous, allowing Council to implement its vision over the next ten yearsand ftjither into the future. This longer term view is dem/ed from Council's Community Strategic Plan andreflecte'din the Long Term FinandEd'Plan. As infrastmcture provides the platform for community wellbeing,economic development and environmental sustainability, asset management is a key feature of theplanning framewori< and forms part of the resourcing strategy

The relationship behveen Upper Lachlan Shire Ccuncil's Community Strategic Plan and annual planning isshown below:-

\

.)

LocalEnvironmental

Plan 0

/'

Delivery Program4yeart

Otnen^ionBf Pl

RwourclngStrategy

-'' Perpetual &^. rev tow fn

0

Annual Repo??l|BClWlCtit"l IttWrt^

Council's planning process provides an over-arehing framework, under which key strategic componentssuch as the Workforce Pan, Long Term Financial Plan and the Infrastructure Plan are developed.

COUNCIL'S TRADITIONAL ASSET MANAGEMENT STRATEGY

Upper Lachl an Shire Council has managed it assets In a traditional manner by maintaining a technical list ofassets divorced from any financial asset register, and monitored the cond'ition of those assets based on aninternal" inspection standards. The internal standards identifies the frequency of intervention for anypreventatiw or correcUve maintenance action and applies that to its asset ther*y tre^inS eac_h 'ndi^dualasset ta some form of maintenance at a point in its life cycle that equates to that InteruenUon period. Theseiandards have no relationship to community expectations of semce delivery of the asset nor does it allowfor differing rates of deterioration of assets or a similar category.

COUNCIL'S ADOPTED ASSET MANAGEMENT STRATEGY

This Infrastmcture Plan ddails how Council will meet its commitments stated in the Asset ManagementPolicy which was adopted by Council in 2009, and rwised in 2013. Council allocates significant ft.i"ds to ttieim'p'rovement of its asset base. In 2014/2015 approximately 33% of the ftinds allccated by Council aredirected to asset renewals or improving the level of service provided by exisUng assets.

IMPLEMENTATION FRAMEWORK

The philosophies underpinning the development and implementation of asset management within UpperLachlan Shire Council are as follows;-

Involvement of all stakeholders (including the community, elected Coundllors and staff,Government Departments) in the development of strategies, policies and service standards, thedelivery of services and in the decision making of relevant matters concerning CouncilsinfrastTjcture



. Adoption and implementation of best practice asset management

. Achievement and maintenance of fnandal sustainability of all Council assets

. Managers responsible for delivering a senice will also be responsible for the management andcare of assets invdved in the delr/ery of their seraces

. Asset management is not a standalone funct'on but must be integrated in the delivery of service

. Asset management is a corporate tool and is supported by the entire organisation

The following principles guide Coundl and its staff in making dedsions and fomiulating polices and^rategies-

Funds will be allorated to asset categories based on assessmentsof community need, communitysatisfaction, utilisaUon of the asset, importance of the asset to the community and Council, risk,impact on the environment and other matters generally in accordance with quadiuple bottom lineanalysis

. An int^rated planning approach will be used to obtain the best outcomes for the community andCouncil in relation to asset management

The current responsibilities of asset management within Council are detailed in Council's AssetManagement Policy. Implementation of this Policy is the responsibility of the Director of Works andOperations in consultation with Wori<s and Operational Managers.

This Inftostructure Plan and supporting appendices will be reviewed by Managers' and the Asset and RiskCoordinator on an annual basis. The Director of Works and Operations is responsible for the rwiew andamendment of this Plan.

!l



ASSET MANAGEMENT CYCLE

DepreciationsRenewal cod

Ûpdate

Condition Data

;(:tV(L

r</y'"i *'-.[''

F'l-jm;'1g

'^. ri. r-î.

i'^trj^tr-r. t. ii^

W:'ri;-- ::rc'y':n

Management

The above diagram outlines the Asset Management Cyde for adoption by Council that supports this AêtManagement-Plan. The prindples embodied in the'cycle support community based sepflce deliwryexpedations of asset fundions and provide continual up to date infomiation on ccu",d,rsassetbas. ?;ThlSinformation pertains to each individual asset's condition, finandal status, service delivery capacity anddepredated position.

This cycle will allow the organisation to provide asset data to the elected Councilând the comm"nity°n, theservice deliveiy capacity of its assets the tme asset category condition and Coundl'strue dîreciationposition Jt win allow renewal budgets to be based on hdistic infrastrudure data allowing funding distributionto more closely reflect infrastructure condition and community expectation.

Details of each of the management cycle items shall be developed as this strategy matures in fuhjrerevisions.

ASSET MANAGEMENT MATURIT/ OF UPPER LACHLAN SHIRE COUNCIL

Section

AM PolicyDevelopment

Levels of Serviceand Performance

ManagementDemand

Forecasting

Asset Register Data

Maturity Description

Minimum - Corporate expectations ealpressed Informally and simply e. g. alldepartments must update AM Plans every three years"Minimum - Asset Contribution to organisation's objectives and some basiclewis of senice have been defined

Minimum - Demand forecasts based on experienced staff predictions withconsideration of known past demand b-ends and likely future growth patternsCore - SufBdent information to complete asset valuation - as for 'minimum'plus replacement cost and assd age/llfe. Asset hierarchy, asset identfficationand asset attribute systems documented



Asset Condition

Risk Management

Decision Making

OperationalPlanning

MaintenancePlanning

Capital WorksPlanning

Financial andFunding Strategic

AM Teams

AM Plans

InfoimaUon System

Service DeliveryMechanisms

QualityManagement

ImprovementPlanning

Minimum - Condition assessment at asset group level. Supports minimumrequirements for managing critical assets and statutory requirements (e.g.safel

Minimum - Critical assets understood by staff involved in maintenance /renewal decision

M nimum . AM decisions based on staff judgment and agreed corporatepriorities

Minimum - Operational responses are understood by key staff, but plans maynot be wdl-documented, mainly reactive in nature. Asset utilisation is measuredof some ke assets buy is not routinel analysedMinimum- Organisational Objectives and how asset functions support these areunderstood. Compliant with legislation and regulations. Maintenance recordsmaintained

Minimum - There is a schedule of proposed capital prqects and associatedcosts, based on staff judgment of future requirements

Minimum - Assets re-valued in compliance with financial reporting andaccounUng standards. 10 year financial forecasts are based on extrapolation ofast trends and broad assum tions about theftiture.

Minimum - AM allocated primarily to one or two people who have AMexperience

Minimum- Plan contains basic information on assets, SSMCB levels, plannedworks and financial forecast (5-10 years) and future Improfements

Minimum - Asset register can record core asset attributes - size. material, etc.Asset information reports can be manually generated for AMP input

Minimum - Senice delivery roles dearly allocated (internal and external),generally following histonc approaches

Minimum - Simple process documentation in place for service-crih'cal adivities

Minimum - improvement actions identified and allocated to appropriate staff

6. IMPEMENTATION OF THE STRATEGY

The implementation of the strategy will be demonstrated through the achievement of actions as outlinedbelow. The asset management focus will change over time as the Council progresses through the assetmanagement journey.

ASSET MANAGEMENT FOCUS IN 2015/2016

I.II.

III.IV.V.

To communicate asset management practice changes to the organisation.Develop Asset Management Plans based on recommendations from Consultants.Improvements to data collection and updating asset systems.Validate current attributes for Infrastructure Assets.Document procedure for data collection, analysis, and work scheduling.

ACTION AREAS FOR 2015/2016

1. Asset Knowledge / Data:a. Develop processes to validated Road assets and attributes continuously.b. Implement unique asset ID into Road.register.c. aandardlsed attribute field in all assd register; e. g. Condition 1-5.d. Review Road asset segmentation, update to actual.

II. Asset Knowledge Process:a. Asset accounting / valuation written procedures to fomialise process for Roads.

III. Strategic Asset Planning Processes:a. Strategic long term plan, preparation of a comprehensive transport Asset Management

Strategy and Plan.b. Risk management.

10



IV. Operational and Maintenance wori< practices:a. Dwelop a Risk based approach to dasslfy Critical assets in each asset dass.b. knplem'ent a record of assessment of an asset after capitalised work is completed.

V. Information systems: . .a. Devdop one asset register for use; indude process to record change in register.b. System integration offinancial and engineering updates to the asset register.

VI. Organisation context:a. Document structure revew.b. Develop a format to review and improve asset management practice.c. Communication of asset management practice via awareness training linking to the

Workforce Plan.

7. LEVEL OF SEVICE

CURRENT LEVELS OF SERVICE

.An objective of Asset management Planning is to match the level cf sen/ios prmidadbyttwasse^ wthfh^expeSations of the customer. Asset Managament Planning wSI enable the refab'onshp between level^servlcea'ndcost'ofseivice (the price^ualty lelattonship) to be determined. ^ This mlsttensHp can tfTen beerafifflfed7ncCT7suftafenw customers todetennjne s optimum level of service that Vie communSy is

prepared to pay for: (Page 3.6, IIMM (2012))

Council has characterised service levels In two definiUons aligned wNh IIMM. These two levels of serviceare a community level of service and a technical level of service.

Community levels of savice relate to how the community receives or derives benefit from the service ofeach asset in terms of safety, quality, quantity, reliability and responslveness.

Supporting the community senice levels are operational or technical measures °f s^ _devd°Ped_t°ensure th'at the m-inimum community levels of service are met. These technical levels of service may relateio'cod/efflciency and legislative compliance. These technical measures rdate to senice criteha such as:-

Service Criteria

QudiQuantit

AvailabiliSafety

Technical measurBs ma relate toComponent drienoratlonArea of pari<s per resident

Number of users versus needPavement width and condition

INFRASTRUCTURE SERVICE LEVELS

The following levels of service have been adopted for this Infrastiucture Plan-

(i) Sealed Roads

Notes:

a) The level of senice documents referred to hereunder have been developed in conjunction with the keyperformance indicators induded in Council's Operational Plan.

b) Council's response to customer requests will be recorded using Council's Customer RequestManagement (CRM) system.

c) Read Safety issues relate to road related issues only (will not include speed, alcohol and other dmgrelated inddaits).

KeyPerformance

Indicator

Quality

Function

Level of Service Performance Performance Target Current PerformanceMeesure

Process

Provide a smooth Customer service < 5 per monthride n estsEnsure roacb meet Customer service < 2 per monthuser requirements for requeststa'avel time and

11

> 5 per mcxitti

> 2 per month



Safety

hflaintenance

Inspections

MaintenanceResponse

Cost

aveulalal'

Prowde safe roactefree from hazardsEnsure condition ofasset

Number of injuryacadaits

infection records

Ensure road safety Work recwds

R-ovide services in acost effective nranner

Maintenance costr km

< 2 per mmth

State Roads inspectedevery week. RegionalRoads inspected every 3months.

Local roads inspectedev Smooths

State and RegionalRoads within 1 day.Local roads within 5da sWithin budget

< 2 per mtxith

State Roads inspectedevery week. RegionalRoads inspected every 3months.

Local roads injectedev 3 months

State and RegonalRoads within 1 dayLocal roads within 5daWthin budget

(ii) Unsealed Roads

Notes:

a) The level of sepflce documents referred to hereunder have been developed in conjunction with the keyperformance indicators included in Coundl's Operational Plan.

b) Council's response to customer requests wll be recorded using Council's CustomerManagement (CRM) system.

c) Road Safety issues relate to road related issues only (will not indude speed, alcohol and otherrelated incidents).

KeyPerformanceIndicator

Oudlty

Function

Safety

MaintenanceInspections

MaintenanceResponse

Cost

Level of Service

Provide a smoothndeEnsure roads meetUSCT requirements for requeststravel time andavalabil'

Provide safe roadsfree from hazardsEnaire ccxidition ofasset

PerformanceMeasureProcess

Customer servicere ests

Customer service

Peffbrmance Target Current Performance

< 10 per month

< 2 per month

< 2 per muitfiNumber of injuryaccidents

Inspection records State Roads inspectedevery week. Regional

< 10 per month

> 2 per month

< 2 per month

State Roads inspectedevery week. Regional

Roads injected every 3 Roads inspected every 3

Ensure road sahty Wuk recotds

months.Local roads inspectedevery 6 months

State and RegonalRoads within 1 day.Local roads wHhin 5days

Provide services in a Maintenance cost Vflthin budgetcost effectivB manner r km

months.Lcaal roads inspectedevay 6 months

State and RegionalRoads wrthfn 1 dayLwal roads within 5d

Within budget

(ill) Footpaths

Notes:

a) The level of service documents referred to hereunder have been developed in conjunch'on with the keyperformance indicators included in Coundl's Operational Plan.

b) Ccxincil's response to customer requests will be recorded using Council's Customer RequestManagement (CRM) system.

c) Council's footpath maintenance policy also applies.

12



d) Works carried out in this area are limited to the available budget.

KeyPerformanceIndicator

Quality

Function

Safety

MaintenanceIns ctlonsMaintenanceRe nseCost

Level of Senrice

Provide a smoothsurfaceProvide access toand from CBD and

ublic facilitaes

Provide fcwtpathsfree from hazards

Performance PerformanceMeasure Process Target

Current Performance

Customer service

requestsAccess not pT awided All residential

areas serviced

Number of trips and < 2 per monthhlls

< 10 per month < 10 per month

Net all residential andcommsrcial areasserviced

< 2 per month

Ensure condition of Inspection records Inspected annually Inspected annuallyassetEnsure puMic safety Worit records Within two days Within two days

Provide seivices in a Maintenance cost per Within budget Within budgetcost eflectivB manner km

(iv) Kerb and Gutter and Stonnwater

Notes:

a) The level of savice documents referred to hereunder have been developed in conjunction with the keyperformance indicators induded in Council's Operational Plan.


c) Works carried out in this area are limited to the available budget.

KeyPerformance

Indicator

Oudlty

Function

Safety

MaintenanceIns ctlonsMaintenanceResponse

Cost

Level of Senrice Performence PerformanceMeasure Process Target

Customer servicerequests

< 2 per monthProvide barner tostormwater entering

ro

Provide mechanism to Access not provided All stormwatertransport of directed to waterstormwater courseProvide unbroken kerb Number oftrips and < 2 per monthand gutter and fallsdrains structures

Inspectim recordsEnsure condition ofassrt

Ensure public safety

Provide services in acost eflecbve manner

Annually

Work records

Maintenance costerkm

State and RegonedRoads with in 1 dayLocal roads within 2daWith in budget

Current

Performance

< 2 per month

Not all residential andctwnmercial areasserviced

< 2 per month

Annually

Sterte and RegponalRoads within 1 day.Local roads within 2d

Within budget

(v) Alternative Landing Area

Notes:

a) The level of sewce documents referred to hereunder have been developed in conjunction with the keyperformance indicatots induded in Council's Operational Plan.


13



Key PerformanceIndicator

Quality

unction

Safety

MaintenanceIns ctions

MaintenanceRe nse

Cost

Level of Service

Provide a smoothsurface

Provide safe aircraftaccess and e ss

Provide runway freefrtnn hazards

Ensure condition ofasset

Ensure puUic safety

Provide services in acost effective manner

PerformanceMeasure Process

Customer servicere ests

Access provided

Number of accidents

Inqaecticm records

Work records

Maintenance cost perannum

PerformanceTar atNil per month

Nil customer serviceuests

Nil acddents

As per policy

As per policy

VWthln budget

CurrentPerformance

Nil per month

Nil customer serviceuests

Nil acddwits

As per policy

As per ptriicy

VWiin budget

(vi) Biildings

Notes:

a) The level of senice documents referred to hereunder have been developed in conjunction with thekey performance indicators induded in Council's Operational Plan.

b) Woiks carried out in this area are limited to the available budget.

c) Councils Plans of Management detail further service and maintenance arrangements for publicbuildings aimed and/or controlled by Council.

Key P»rtbnnanceIndicator

Quality

Function

Safety

Malrtenance

Inspections

MaintenanceRe nseCost

Level of Service

Buildngs suitablefar se

Easy areess andsuitable far use

Provide buildngsfree from hazardsEnsure concftion ofasset

PerformanceMeasire ProcessCustomer servicsr uestsUustomer service

r uests

Number of accidents

Inspection reconte

Ensure public rafety Work records

Provide services ina cost effectivemanner

Maintenance cost perannum

PerfomianceTar< 2 pw asset permonth

<2 per asset permonth

< 2 per assrt permonth

Buildngs inspectedonce each year

Within 3 days.

Within budget

CurrentPerformance

< 2 per asset pwmonth

< 2 per asset permonth

< 2 per asset permcxith

Non - regularinspectionsundertakenWithin 5 days

Within budget

Council Office, Gunning

Council Office, Crookwell



LEVEL OF SERVICE

The table below indicates the percentage of the network at each condition and the change in condition ofthe network from 2013 to 2014 finandalyears. The dollar cost is the replacement cost of the current asset:(repladng like for like):

2013Percentage Dollars ($000)

AveragePoor

33% $172, 804$65, 890

31% $153, 484S8 327

The following graphs indicate the proportion of the asset classification in each condition The graphs arebased on infotmation for the asset'management system as at 2013/2014 (Note: JRA and Council staffsundertaking a comprehensive asset condition review in 2015 and 2016). The colours on the graphsindicate the condition of the network:

Transport Water Supply

Sewerage Buildings

Urban Storm

Water

Recreation

15



DESIRED LEVEL OF SERVICE

The existing Office of Lo<al Govemmait policy framework to determine satisfactory sen^ce levels and risksbased on IP&R is robust and provides the basis for a transparent, accountable and evidence basedmethodology. Upper Lachlan believes this policy framework has not been applied consistently to "Bring toSatisfactory" BTS or "backlog11

across NSW local gavCTiment.

At present, indications of desired levels of service are obtained from the Upper Lachlan CommunitySatisfaction Sun/ey which was conducted in 3012 and again in 2015, also feedback from resid»its toCouncillors and staff, service requests, and public submissions to IP&R Coundl Strategic Plans.

Council has consulted with our community in rdation to desired levels of service. In Community OutreachMeetings, supported by community survey's, Coundl has engaged with the community and the communityhas made it dear they are not prepared to pay additional rates by way of a spedal rate variation to pay forroad asset renewal programs (Coundl's largest asset class). The community has largely accepted that anAsset Condition of 1 (Excellent) for all assets is both unaffordable and unachlevable for all long life assets.

The community understand the affardability isaje faced by all councils and have indicated that the targetedinten/ention is necessary for long life assets at Asset Condition 4 (Poor) and Asset Condition 5 (Va-y Poor).CouncB has completed the Special Schedule 7 - Report on Infrastmcture Assets on the basis of communityengagement and have reported this information in the Council Annual Report each year. The AnnualReport is one of the key accountability mechanisms between Coundl and its community.

The Spedal Schedule 7 report flows directly from the Council Delivery Program which defines performanceindicators for both existing and proposed levels of service. These performance measures are then used toquantrfy the asset upgrade costs betweai existing and target service levels.

Upper Lachlan Shire Coundl has continued to use the written do'*n value (WDV) % as the basis for assetscondition assessment in Special Schedule 7 condition profiles as governed by the Local Government Codeof Accounting Practice Code Update 23. However it is acknowledged that there is debate concerning thevalidity or reliability of this sustainability measure.

Upper Lachlan Shire Council's Infrastruchjre Asset Management Plan identifies asset service standards byeach asset class and incorporates an assessment off the risks associated with the assets involved and theidentification of strategies for the management of those ri^ts.

8. FUTURE DEMAND

DEMAND FORECAST

Factors affecting demand indude population change, dianges in demographies, seasonal factors, vehicleownership, consumer preferences and expectations, eoonomic factors, agricultural practices andenvironmental awareness.

Demand for infrastructure is generated predominantly through eitha':-

. An increased irtilisation of existing inffrastructure brought about by the fadors above; or

. The requiremwt for new infrastructure to meet the needs of growth in new development.

The demand created by these two circumstances requires analysis to consider the ramifications to existinginfrastructure networks and the ability to these networks to cope wBh the increased inlrashicture. Thisanalysis applies in all cases ranging from new subdivisions creating an increased load on an ewsting sewernetvrork and treatment plant, to that same subdivision increasing traffic across existing road networkpotentially creating the need to upgrade that existing infrastmcture to cope with the increased utilisation anddemand.

16



Demand factor trends and impacts on service delivery have been adopted as shown in the table bdow:-

Demand factors

Population

Demographics

Regional roads

Present position

7, 193(2011 Census)

15% of populationaged 65 years andOldCT

Increasing vehicletraffic to largere ional centres

Pro'ection

1% annual increase

Generational changewith X & Baby-boomer increasing atthe cost of YgenerationTraffic volumesincreasing at 5%-10%

I act on Service

Minimal impact oncurrent senflcesIncrease in demandof Inifrastrudure to

support agingpopulation

Change maintenanceand renewals

riorities

DEMAND MANAGEMENT PLAN

Demand for new services will be managed through a combination of managing and maintaining existingassets, upgrading of existing assets and providing new assets to meet this demand. Demand managementpradices indude non-asset solutions, insuring against risk and managing failures.

The planning for infrastmcture due to demand is a constant process of review and assessment of existingInfrastructure and its ability to cope with increasing demand, versus the need to augment with newinfrastructure.

Demand on infrastructure is created through increased utilisation generated from a growing population andchanging patterns of behaviour, ranging from soda! demographics to transport options and sdutions. Oftenthis increasing demand will stem from urban or residential growth increasing the utillsation of a range ofcommunity infrastructure.

CHANGES IN TECHNOLOGY

Techndogy changes are forecast to have minimal effect on the delivery of senices covered by this pjan atthis time. 'Changes in techndogy will be considered at each annual review of the Asset Management Plan.

NEW ASSET FOR GROWTH

The new assets required to meet growth will either be acquired from land developments or constructed byCouncil. Acquiring these new assets will commit Council to fund ongoing operations and maintenance costsfor the period that the semce provided form the assets is required. These future costs are Identified andconsidered in developing forecasts of future projected operation and maintenance costs.

9. LIFECYCLE MANAGEMENT PLAN

Life cycle management details how Council plans to manage and operate the asset category at the agreedlevel of seM'ce while minimising life cyde costs throughout the useful life of the asset. This sectionidentifies and describes the four key phases of the asset management life cyde of local government assets,namely: acquisition, operation and maintenance, renewal, and di^)osal.

17


Item: Attachment 2. : Final BBRF a lication attachments

Acquistion

y \

DisposalOperation andMaintenance

\ /Renewal

ACQUISITION

There are SK elements to the asset acquisition phase of the cyde. They are as fbllows:-1. Planning2. Assessment of requirements3. Feasibility study4. Acquire (procure or oonsbuct)5. Asset identification and recognition6. Recording and accounting

These dements are not carried out in an entirely SK|uential manner; some elements ovalap and theplanning element should be evident in all other elements.

Congmence of the asset management process with all stages of planning is vital to ensure the processadds value to an organisation. Ad hoc asset managemait processes are unlikely to result in optimum assetmanagement, for example to have assets acquired, maintained or disposed of in accordance with theorganisation's goals and objectives. It can have serious consequences for Council, particulaify in longer-term sustainability.

Sound and effective use of planning in all phases of the asset management cycle will assist Council in:Setting la/ds for service delivery.Assessing the functional adequacy cf ewsting assets.Identifying surplus orunder-performing assets.Assessing the assets required for new pdicy initiat'wes.B/aiuating options for asset provision (for example, private versus public investment).Evaluating options for funding asset acquisition.Biajring funds are available when required.Ensuring assets are maintained and disposed of in an optimum manner; andEvaluating asset management performance, with the goal and continuous imprcwement.

The devdopment crf an Asset Management Plan as part of Cajncil's planning processes provides the bestmeans of delivering value-added asset management. The Plan must cover the complde assetmanagement cycle and be Integrated with Council's Community Strategic Plan and other planningdocuments.

18



OPERATIONS AND MAINTENANCE

Most public-sector assets, particularly long-lived assets such as buildings, reads and footpaths requiremaintenance over their lives. There are basically five matters for asset maintenance consideration. Theyareasfollows:-

1. Planned maintenance2. Unplanned maintenance3. Maintenance of asset records4. Revaluation and5. Reassessment

Planning is an important part of the maintenance phase. The time frame over which some assets are to bemaintained adds a degree of complexity to the planning involved. The development of plannedmaintenance schedules should invohfe a multidisciplinary approach. It is critical that the planning isundertaken as the resources required to maintain the assets in optimum condition for the least cost willrequired the evaluation of a range or factors for different assets.

The selection of appropriate maintenance schedules is crucial to minimise asset maintenance costs whileprolonging the service effectiveness of assets. It may appear to be a paradox to plan for unplannedmaintCTance, but unplanned maintenance consumes resources. It is essential that provision be made fortime, money'and skills to be available to quickly restore assets that fail in savice to their operationeffectiveness. Alternatively, contingency plans (business continuity planning / disaster reciwery planning)should be made where catastrophic failure of major infrastructure assets has the potential to severelydisrupt the provision of seruices to the community.

Routine Maintenance Plan

Routine maintenance is the regular on-golng wori< that is necessary to keep assets operating, includinginstances where portions of the asset fail and need immediate repair to make the asset operational again.Maintenance indudes reactive, planned and cyclic maintenance work adivities.

Reactive maintenance is unplanned repairs work carried out in response to customer or service requestsand management/supeivfsory directions. Assessment and priohtisation of reactive maintenance isundertaken by Coundl staff using experience and judgment.

Planned maintenance is repair work identified and managed through a Maintenance Management System(MMS). MMS activities indude inspection, assessing the condition against failureAreakdown experienceprioritising, scheduling, action the work and reporting what was done to develop a maintenance history andimprow maintenance and senice delivery perfonnance. Upper Lachlan Shire Council is implementing aMMS by Asset Edge REFLECT far Local Roads and Foctpaths.

Cydic maintenance is the replacement of higher value components or sub-components of assets that sundertaken on a regular cycle, for example repainting and building roof replacement. This work generallyfalls into the capital "threshold. See Appendbc 2 - Infrastructure, Property, Plant And Equipment AccountingPolicy And Procedure.

Maintenance of ftsset Records

In addition to the financial and technical information requirements for statutory reporting and to enableeffective management, asset records must be kept. Maintenance of asset records adds value to the assetmanagement process. Appropriate asset records that record relevant acquisition, operation mahtenancerensi/a\ and disposal information can be Invaluable sources of information throughout the assetmanagement process. The benefits of comprehensive asset records indude:-

. A record for each asset containing information such as condition, fair value, location, and materials.

. Recording maintenance perfomied ensures that it is not done twice and enables a review toconfirm that it has been carried out, the expenditure of that maintenance and the subsequentchange to the asset value.

Australian Accounting Standards require assets to be re-valued on a regular basis (currently five (5) yearintervals). This requirement ensures that assets are recorded at a value that reflects what the market wouldpay to acquire the asset or what it might cost to replace the asset in its present form. This can only be

19


Item: 12.5 Attachment 2. : 1 Final BBRF a llcation attachments

achievea wiin high quality asset data. The value of asset holdings recorded provides an indication of thelevel of resources that might be required to replace those assets in their cutrent form.

RISK MANAGEMENT

Categories of Risk

Council has adopted a risk management process which identifies hazard risks as follows:-

Hazard-Based Risk

Hazard-based risk is the hsk associated with a source of potential hann or a situation with the potential tocause harm. This is the most common risk associated with Council, as addressed by Wak Health andSafety programs. Hazard-based risks include-

. Physical hazards - including noise, temperature cr other environmental factors.

. Chemical hazards-including storage and/or use of fiammable, poisonous, toxic or carcinogenicchemical s.

. Biological hazards - induding viruses, bacteria, fungi and other hazardous organisms.

. Ergonomic hazards - including poor workspace design, layout or adivity and equipment usage.

. Fteychological hazards -that may result in physical or psychological harm, induding bulling, sexualdiscrimination, wori<load or mismatch of job spedflcation to employee capability.

Council generally addresses hazard-based risk Uirough its WH&S programs.

AREAS OF RISK

Council reconls and manages harm risk for opeiattonal areas:-

Operational Risk

These are risks that relate to the day-to-day operations of Council. They result from inadequate or failedinternal processes, people and systems. The two main, interdependent components are operationalintegrity and service delivery.

Operational risk arises from inadequate Internal controls, inadequate or no documentation, poor planningand implementation, or implementation, or inadequate supervision.

Council has identified the following operational risk areas or categories -

Contract administration and procurementWoik, Health and Safety managementProject management and deliveryPublic liability managementHuman resource managementFraud and corruptiCTiBusiness continuity management

An assessment of risk associated with service delivery from infrastmcture assets has identified risks toCouncil. The hsk assessment process identifies the risks, the likelihood of the risk event occurring, theconsequences should the event occur, develops a risk rating, evaluates the risk and develops a risktreatment plan for non-acceptable risks.

Critical risks, being those assessed as '1' - requiring immediate corrective action and '2' - requiringprioritised coirective action identified in the Risk Management process are summarised in the followlrtable.

20



Risk Assessment Table

Consequences -How Bad is It Ukdyto Be?

Extreme-Kill or

cause permanent

dsabilityorillhealth

Major - Lor® termillness or serious

injury

Moderate - Medicalattention and

several days offwork

Minor-Fir st aidneeded

Very Likely couldhappen at anytime

Ukety could Unlikely could Very Unlikelyhappen some happeni, but could happen,time rare but probably

never will

RENEWAL

Renewal is the periodic replacement of assets or asset components. It is the renewal of existing assets thatreturns the service potential or the life of the asset to that which it had originally. Work over and aboverestoring an asset to original capadty is upgrade/expanslon or new woiks expenditure.

In the asset operation and maintenance phase, there will have been assessment of the asset on acontinuous basis. This history of assessment provdes valuable information as the asset nears the end of iteuseful life, and during its useiul life at times when major expenditures are approaching. Council, armed withsuch informaUon may choose to seek alternate asset options to support sennces rather than to continuewith more of the same as used in the past.

The usage of the asset, the regularity of its maintenance, the extent of unplanned maintenance and anyassodated downtime, can help to determine the retirement or disposal date of the asset. The current valueof the assd is also a factor that should be considered. Its value may be such that an earlier or later disposaldate Is indicated. Two other factors that must be carefully considered in assessing the condition of an assetare the technical and commerdal obsolescence aspects of the asset's condition.

In developing an asset renewal profile, there are a number of concepts to consider-

. Asset age - the elapsed time since the asset was canstmcted or acquired and brought Into service

. Current replacement cost as new - the cost to reconstruct/renew the asset This cost is calculatedon a full-cost athibution basis. In the case of major infrastructure assets, the cost will include thecost of design and construction and the indirect costs of the construction/acquisltion

. Useful life of the asset - generally, there are two approaches typically used to develop the assetrenewal prcffile

One uses the age of the asset, in conjunction with its useful life and current replacement cost as new, todewlop the profile. The other uses the current replacement cost of the remaining useftil life in lieu of assetage. Once the renewal profile is created, consideration can be given to strategies to deal with expenditurepeaks and troughs.

Typically, the strategies may include:-

. Extending the life of existing assets by spedflc maintenance strategies

. Renewing some assets earlier than planned

. Where the increase in expenditure appears to be of a permanent nature, planning for the transfer offunds from other areas or additional rate revenue

21



Asset Kenewal Plan

Assets requiring renewal are identified from condition data obta'ned from the asset register. Candidateproposals are inspected to verify accuracy of condition and to develop a prdiminary renewal estimatebased on adopted unit rates. Assets identrfied for raiewal are ranked by priority and available funds andscheduled in future works programs.

Renewal will be undfftaken using lcw-cost" renewal methods where prartical. The aim of 'low-cost'renewals is to restore the savice potential or future economic benefits of the asset by reneviing the asset ata cost less than replacement cost where possible. Renewals are to be funded from Council's capital wotksprogram and grants where available.

DISPOSAL

Disposal, retirement a- rational isaticn of assds generally will occur due to changes in ccmmunity demandsor needs. Assessment of the need for assrts is a part of the Coundl review process that determineswheftier it is meting the needs and expectations of the community. Challenging the status quo andinvestigating innovative options for meeting the community senice needs is all part of this process.

The presen/ation of some assets means that, while the asset life cycle applies to all assets, some may notbe considered for disposal for cultural or heritage reasons. There must be a defined relationship betweenthe growth of Coundls asset base, Its income and capadty to maintain the service delivery of the assetbase to meet community expectation. whilst continuing to deliver all the service required to Coundl.

Currently there Is no defined relationship between the growth of Coundl's asset base and the subsequentftjnding to maintain the asset. This shortfall will be addressed by:-

. Imprcwng the distribution of funds to these assets

. Funding asset renewal and maintenance based on condition

. Ration alising assets as required

. Managing assets to meet community sers/ice expectations

ASSET RATIONALISATION

The reassessment of an asset's usefulness to Council should be made on a regular basis, on two criteria.They are follows:-

1.

2.

The need for the asset. Does the organisation have a continuing need for the asset? Is the asset stillproviding a required service to the community? Is that senice provision what the customer expect? Isthere a more cost-effecBve way to provide that sen/ice?

The useful life of the asset. At acquisition, the asset will have been designed for a useful life,dependent on the factors outlined in the section on useful life. Where factor chasnge, the usefal life cfthe asset should be reassessed. Usage of the asset may have been more or less than planned. Thecondition of the asset may be better or worse than expected at this point in its life. Any change in theexpected useful life of an asset will have accounting implications-the value of the asset may need tobe adjusted.

10. FUNDING ASSET MAINTENANCE AND RENEWAL

Asset management influences the funding of maintaiance and renewal of asseds as well as thereplacement, improvement or acquisition of assets. The levels of funding for these activities are containedin Coundls Long Term Finandal Plan, the Four Year Delivery Program and annually In Council'sOperational Plan.

The development of savice standard for assets and the condition rating of asset against these standardswill provide Coundl with a priority list of works that will identify assets requiring intervention to improve theircondition to meet the community expectation of asset senice delivery. Council will be able to make databased decisions on asset improvements In the context of the entire asset category, thereby allocatingadequate funding to the asset on an annual and future basis.

This will assist in preventing the decline of assets due to inadequate funding based on the current budgetprocess that doesn't provide for more than a fiscal year's worth off data. Forecasting asset renewal and

22



maintenance budgets against service standards will assist to ensure that adequate funding js allocated toeach asset category over a period necessary to ensure the standard is met and maintained. This will assistin remcwing the inconsistent application of funding from year to year and replace It with a process that willeffectively forecast funding required to maintain, assets which meet the community expectation.

ASSET VALUATION

The Upper Lachlan Shire Council Rnancial Statements, as at 30 June 2014, shows an Assets andInfrastructure Renewal Ratio of 1.08%. The average for this ratio is 0. 95% over the past four (4) years.Asset consumption rate and Asset upgrade / expansion rate to be develop In revised plans.

The asset revaluation schedule is detailed in Appendbf 2 to this Infrastructure Plan.

11. PLAN IMPROVEMENT AND MONITORING

This section contains the finandal requirement resulting from all the Information presented in the previoussections of this infrastructure Assd Management Plan. The finandal projections will be improved as furtherInformation becomes available on desired levels of service and current and projected future assetperformance.FINANCIAL STATEMENTS AND PROJECTIONS

The fjnandal prqections are shown in the following graph for projected operations capital expenditure(renewal and upgrade/expansion/new assets). These projections are induded in Councils Long TermRnandal Plan 2015-2025.

Capital Works Program14. 000

12,000

10,000

8. 000

6, 000

4,000

2.000

2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25

GRAPH -Caprtal Works Program, Total dollars to each ftnancfe! year

FUNDING STRATEGY

R-ojected expenditure identified in the above graph is to be funded from Council's capital budgets andindude developer contributions and potential grant funding. The funding strategy is detailed in the Coundl s10 year Long Term Rnancial Plan.

VALUATION FORECASTS

Asset values are forecast to increase as additional assets are added to the asset base; from construction;acquisition by Council; from assets constructed by land developers; others or donated to Council.

The carrying amount of the asset categories (depredated replacement cost or fair value) will varydepending on the rates of addition of new assets, disposal of old assets and consumption and renewal ofexisting assets,

This process is applied to each asset and subsequently each asset dass, determining the renewed value ofthe asset dass, the annual depredation and the cumulative depreciation of the asset in total.

23


Item: 12.5 Attachment 2. : FinalBBRFa lication attachments

KEY ASSUMPTIONS MADE IN FINANCIAL FORECASTS

This section details the key finandal assumptions made in presenting the informatiCTi contained in thisinftastmcture Asset management Plan and In preparing forecasts of required operating and capitalestpenditure and asset values, depreciation expense and carrying amount estimates. It is presented toenable readers to gain an understanding of the level of confidence in the data behind the financialforecasts.

Key financial assumptions made in this Assd Management Plan are as fdlcws-

Unit Rates

Council has quantified unit rates for all assets for the construction or purchase cost of each asset. In somecases these un it rates are simply the purchase price of an asset for exam pie a pit lid, or as complex as theindusionofavanetyofmatCTiEds, plant and labour rates combined to rates a single unit rate for an asset.

This level of complexity does build In a certain aror to the unit rate uhich when applied across the assetbase can lead to a compounding error in the value of the ass^ base and the subsequent cost to maintainor renew the asset to deliver a service level or standard.

Currently, Council Includes the cost to dispose of an asset in the unit rate of that asset type. As Coundlmoves towards strategic asset management this cost may be captured separately.

Annual Maintenance Cost per Unit

!n addition to the above, Council has d^ennined an annual maintenance cost or rate per asset unit tocreate the direct and quantifiable link between the quantity of the assd: and the funds required on an annualbasis to maintain that asset, and the delivery of ftatass^'ssersflce level or standard.

Deprecation Methodology

Council adopted a depreciation methodology used to develop the fair value of its assets as required by theOffice of Local Government. Straight line depredation method is used by Upper Lachlan based on adefined asset Irfe for eadi asset component.

IMPROVEMENT TO KEY ASSUMPTIONS

Accuracy of future financial forecasts may be improved in future revisions of this Infrastructure Plan by theMlowing actions:-

Improving Unit Rate Accuracy

As described abcwe Council has quantified unit rates for all assets for the constmction or purchase cost ofeadi asset. Whilst the compleKity of the de</^opment of these unit rates may allow an element of error tobe Induded in the original rate, the continual review of these rates, based on flnandal data captured againsteach asset, will see a reduction of aror in the unit rates. The Asset Management 'system' by capturing thenecessary data to supply the legislated finandal reporting requiremait, will itself redefine the unit rates asmore and more data is captured to refine the values.

Improving Maintenance Rate Accuracy

As with the unit rate abo/e, there is the potential for error to exist in these maintenance unit rates as thecomplex nature cff the development of these rsdes can lead to the over or under stating of a particularelement of a particular maintenance event.

A penodlc review of these figures utilising the infomiation captured against each asset will refine these unitrates.

24



Improving Asset Condition Data

As the condition associated with each asset is ddermlnlng remaining life of the asset a continual yearlyupdate of asset condition and the continual surveillance of the community's asset will imprwe the renewalinformation of the organisation,

ASSET MANAGEMENT SYSTEM

Council maintains all asset data in excel registers. This data is readily available to be exported from thatform at into a wridy of fomnats to suit a variety of needs. These needs indude:-

Work's programmingCurrent Asset fair value dataExpenditure forecastingCondition summaryBdrapdation/manipulation of dataAsset location and details

In 2014/2015 the infrastmcture revaluation at fair value has provided Council with the opportunity to workwith Jeff Roorda and Associates (JRA) to mentor asset maturity imprcNements and capacity building toImprove Upper Lachlan Shire Council's Resourcing Strategy.

The responsibility for Asset Management is documented in Council's Asset Management Policy.

INFORMATION PROCESS

The key Information sources fntothis infrastructure Asset Management Plan are-The asset register data on size, age, value, remaining life of the networkThe unit rates of categories of worif/materialThe adopted service levelsDepreciation ratesProjecUons of various factors affecting fuhjre demand of seMceCorrelation between maintenance and renewal, induding consumption modelsData on new ass^s acquired by Council

The key information sources from this Infrastructure Plan are:-The assumed Works Program and trendsThe resulting budget, valuation and depreciation projectionsThe useful life analysisCurrent condition rating andBusiness rules assodated with Asset Management for any Infrastructure asset category ascontained in this Plan

These will impact Coundl's Long Term Financial Plan, Delivery Program, strategic business plans, annualbudg^ and Departmental business plans and budges.

PERFORMANCE MEASURES

The effectiveness of the Infrastructure Plan can be measured in the foltotwng ways:-The degree to which the required cash flows identified in this infrastructure Plan are incorporatedinto Coundl's Long Term Finandal Plan and Community Strategic Plan.The degree to which 1-5 year detailed works programs budgets, business plans and organisationalstructures take into account the 'global' works program trends provide by the infrastructure AssetManagement Plan.

MONITORING AND RENEWAL PROCEDURES

This InfrastNcture Plan will be reviewed during annual budget preparation and amended to recognise andchanges in savice levels and for resources available to provide those services as a result of the budgetderision process.

The Plan is updated annually and due for revsion March 2016. A future version of this Han will Identifythose sections of the Plan that have been improved.

25



12. INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN;


Projected Capital Upgrade Asset Renewal/ New Works Program - Infrastructure

Descri Bon Bud t

2016 1 Urban Local Road - Bitunen Reseaing, Pavement Rehab, reconstmdion & sealh $423

2 Reals to Recove Grayel Resheetin ro i on Rural Local Roads $830

3 Rural Local Roads-Gravel Reshed ram Sedion94fti $200

4 Rural Local Sealed Road-BitumenResealin $433

5 Rural Local Sealed Road - Road RehabiltaUon $155

6 Rural Local Sealed Road-Pavement RehabiltaUon aid Reseal $544

7 Grabine Road Reconstruction oadstoRecov andTrans rtNSWGran $356

8 Re'onal Roads Resedi andRehabilitatunPro S Block rant fiinde $443

9 Re Roads-GundarooRoadMR52RehabiitaUon CounclandRMSr air }463

10 Re Road MR256-Abererombie River timber brid re acement $1, 525

11 Ru Local Road-Kangaloolah Road, Green Creek timber bridge replacement $150

12 FoofaUB-Disabled access, Cyde way, consbuctjon t85

13 Keib and Gutterin -towns $214

14 Ottrer Infrasbuctajre LBS lasure ort and reCTeation $48

15 Waste Certres. DWM and Rubbish tips $300

16 PuMlcCemetertes-lam I e beans and Columbartum $10

17 Stomwnter Improvements $95

18 Public ConveniCTices and Amenities $30

IS En "neeri Plant and Worksho im rovements $129

20 Plant and E i entNetR lacemaits ndudes all tinds rchases $928

21 Loan Pihd al crts $280

22 Waters -Daton $5

23 Waters -Tara a S10

24 Watersiyply-Ginrarg $20

25 Waters -Crookwell S3.653

26 Sewera < fund - Taral $50

Z7 Sewera fiind-Gunrin $100

28 Seuera fund - Crookwell (122

29 OfficeE ui»ment, cun uters and Inlwmation Services T $M4

30 Buidh , ubic halls, communly centres, adminish'ationbuiU sand houses) $398

31 ConshicUonofGunri SkatePak $160

2«1( Total

26



Year Item Desert; on

2017 1 Urban Local Roads - Bitumen Resealing, Pavement Rehab, neconstnicfon S seaing

2 Roads to Recoveiy Gravel Resheeting pro^am on Riral Local Roads

3 Rural Local Roads-Gravel Resheeti ram Section 94 fu

4 Rural Local Sealed Road-BitumenReseali

5 Rural Local Sealed Road - Pavement Rehablllah'on - Breaddbane Rd and SappNre Rd

6 Rural Local Road - Bannab Road-Crash Bamer

7 Rural Local Road - Caus RehabiltaUon - Curnans Road

8 Grabine Road Reconstiurt'on (Roads to Recove andTrans rtNSWG

9 Re ional Roads Resedi and Rehabililation P ram RMS Block tart funde

10 Re'end Roads-Gundaroo Road UR52Rehabiltetnn Coindl and RMSre I

11 Local Roads-WoocMfe Rd and Reids Rat Rd Timber Bri R lacemertPno am

12 Footpaths - Disabled access, Cyde way, uinstiuction

13 Keib t Gulteri -tanns

14 Other Infrastructure (Bus stops, leisure, sport and rcCTeation)

15 Waste Centres, DWM and Rubbish tips

16 Public Cemeteries - laim plaque beams and Columbarium

17 Storm water Im anenls obertson Lane, Cnoakuiel and Church Street, Collector

18 Public Con/eniffices md Amenities

19 En 'neeri Plant and Woiteho im rovemerts

20 Plant and E i entNetR lacemenb ndudes all lunds rchases

21 LoanPhnci al enbredudion

22 Waters -Dalton

23 Water simply-Taralga

24 Water sipply-Gunning

25 Waters -Crookwell

26 Sewerage fund-Taralga

27 Sewera fund-Ginrin

28 Sewera fund-Croofcwell

29 Office E mert, cam utere and Infbmiation Senaces (IT)

30 Buidh ubic halls, commui centres, administraton buiMi sand houses

2017 Total

($000)Bud t

}376

$200

$450

S324

(65

$150

$400

$457

$483

$430

S60

$74

»

$300

S10

$240

$10

S104

$1,533

$385

$30

$50

$60

53,650

$0sw

$217

$107

$369

(11^02

27



Year Uem Oascri on

2018 1 Urban Local Roads - Bitumen Resealh . Pinement Rehab, reconsbudionii sealin

2 Roads to Rec Gravel Resheetn ran on Rural Local Roads

3 Rural Local Roads-Gravel ResheeU ram Sectnn94fun

4 Rural Local Sealed Road-BitumenReseali

5 Rural Local Sealed Road - Pavement RehabiitaGon - Guiiundah Road

6 Rural Local Road-Reids Rat Road-Cau Rehabilitatnn

7 Grabhe Road Rasonstruction oadstoRecove andTrans it NSW Grant

8 R ional Roads Reseali and RehablltaBon Pr ram Blnk rantfunde

9 R ional Roads-Gundaroo Road MR52 Rehabilitation Cound and RMSr ar

10 R ional Roads-Kiamma Creek, CrookwellThiberBri eRe lacemertP ram

11 Local Roads-Kan loolah Rd Diamond Creek Timber Brid R lacementPr ram

12 Fo ths - Disabled access, C Ie ue , consbuction

13 Kerb&Gutteri -Inuns

14 Ottrer Irfrastructure (Bus stops, leiajre, sport and recreation

15 Waste Centres, DWM and Rubbish ti

16 Pubfc Cemeteries-lawn plaque beans and Columbaium

17 Storm water im rowements oss ollutarttra GoulbumStree Crookwel

18 PiAfc Conveniences and AmenBes

19 E imeri Plant and Works im melts

20 Plant and E I ent Net Re acemenls ncludes all funds rchases

21 LoanPrinn I crts reduction

22 Water su I -Dalton

23 Watersupply-Taral a

24 Water su -Gunni

25 Water su -Crookwell

26 Sewerage fund-Taral a

27 Sew efund-Guiri

28 Sewer efund-CiookweII

29 Office E u corn uters and Information Services

30 Biildin uMic halls ummu centre admirislTaUonbuidh sand houses

Total

(iOOO

Bud

$640

$468

$181

$65

S400

S470S463

$400

$520

$10

$20

w

$130

(10

$4$1,217

$427

$30$50

$60

S152

$0w

S60

$118

$421

t7,184

28



Year Item Bescili on

2019 1 Urban Local Roads-BitumenResealing. Pawement Rehab, reconstructun A seaBng

2 Roads to Recovery Gravel Resheeting program on Rural Local Roads3 Rural Local Roads-Gravel ResheeUn an Section94fund

4 Rural Local Sealed Road-BitumenResealin

5 Rural Local Sealed Road - Pavemert Rehabiltaton - Breadabane Rd and Bsvendale Rd

6 Rural Local Road-Lade Vate Road and Ru RoadCausewa RehabilBatnn

7 Grabine Road Reronstnidion oadstoRecou andTran ortNSW Grant

8 Regional Roads Resealng and RehablNaUon Proyam (RMS Block grant hnded)9 Re'onal Roads-Gundaroo Road MR52Reh«biltaUon Council and RMS ar

10 Re'onalRoads-TimberBrid lacemenlP ram

11 Local Roads - Julong Road and Peehnod Road Timber Bndge Replacement Program12 F aths-Disabled access, dew . construction

13 Kerb & Qutteiin -toims

14 Other Irirastnictu-e ussto leisure, ort and recreation

15 Waste Centres, DWM and Rubbish ips

16 Public Cemeteries - lawn plaque beams and Columbaium

17 Stonn water and Drainage (Derisan St-eet and Brooklands Street, Cniokwell)18 Public Conveniences and Amenities

19 En 'neerin Plant and Worksh hi rwemerts

20 Plant and E li ment Net R lacements ndudes all liinds uxhases

21 LoanPrinc" al crts reduction

22 Waters -Dalton

23 Waters -Taral

24 Water supply-Ginning

25 Water supply-Crookuell

26 Sewerage fund -Taralga

27 Sewerage fund-Gunning

28 Sewera fund - Crookwell

29 Office E ' ment, corn rs and InfbmnaUon Senrices (I

30 Build! s itlfc halls, commui' centres, aitninlstratun biildi sand houses

31 Sort! Grounds-Memorial Oval, Crookwell round and ameniSesconsb-uction

Total

($000)Bud t

$384

$640

$200

M87

$376

$140

$400

$0}250

w

$20

t8530

$10

5400.(110

$4(1, 509

}452

$30

$50

$60

$152

$50

w

(69

(103

$385

$700

(8.052

29



13. APPENDICES

APPENDIX 1

ASSET MANAGEMENT POLICY

APPENDIX 2

INFRASTRUCTURE, PROPERT/, PLANT AND EQUIPMENT ACCOUNTING POLICY ANDPROCEDURE

30



APPENDIX 1

POLICY:-

Polic Title:

File reference:

Date Policy was adopted by Coundlinitiall :

Resolution Number:

Other Review Dates:

Resolution Number:

Current Polio ado ted b Council:

Resdution Number:

Next Polic Review Date:

RESPONSIBIUTY:-

Polic developed b :

Committee/s (if any) consulted in thedevelo ment of this Poli :

Res onsibilit for im lementation:

Res onslbilit for review of Pdicy;

ASSET MANAGEMENT POLICY

F10/618-03

15 October 2009

418/09

N/A

21 IUIarch2013

61/13

2014

PROCEDURES/GUIDELINES:-

Date rocedure/ uideline was devel ed: N/A

Procedure/ uideline reference number: N/A

Diredor of Works and 0 erations

Director of Works and 0 erations

Director of Works and 0 eratlons

31



BACKGROUND AND CONTEXT

Ccuncil's assets are made up of a wide range of drfferent asset types all of which are fundamental inmeeting the needs of the community. Assets may be physical (i.e. tangible e. g. plant, buildings) or non-physical (i.e. intangible e. g. intellectual property, good will). This policy only considers physical assets.

The major characteristics of an asset are:

. There must be service potential or future economic benefits,

. The future economic benefits must be quantifiable, and

. Council must have control of the service potential.

Council's major assets are categorised as follows:RoadsBridgesV\fater systemSewerage systemBuildingsStormwater structures

Land Community and OperationalFootpaths, kerb and gutters

The standard to which these assets are provided and maintained impacts on residents, the businesscommunity and visitors, as well as the amenity and safety aspects of the community.The long-lived nature orf many assets and the need for their ongoing renewal means that planning must bebased on an understanding of the lull costs throughout each asset's fife cycle and address both short andlong term planning needs.

SCOPE

This policy applies to all infrastructure assris under the care and control of Upper Lachlan Shire Coundl.

POLICY STATEMENT

The foajs of this policy is to enable informed decision-making on the provision of seMces. Whilst Councilis the custodian of a large and diverse asset portfolio that has been accumulated over a long period, thepurpose of strategic asset management is to determine the optimum method to provide the desired ser/icelevels for current and fljture generations.

Upper Lachlan Shire Council currently owns, controls, maintains and is responsible for substantial numbercff asset dasses including property, buildings, plant and equipment, roads, bridges, footpaths, drainage,recreation fadlities, waste management facilities, parks and reserves, aerodrome, car parks, caravanparks, water and sewerage assets. These assets make up the sodcd and economic inrfrastnjcture tiiatenables the provision of services to the community and businesses, playngavital role in the local economyand on quality of life. Asset management is a tool that facilitates corporate accountability and impacts onall areas of service planning and delivery.

A strong and sustainable local government system requires a robust planning process to ensure that thoseassets are maintained and renewed in the most appropriate way on behalf of local communities. Ascustodian, Coundl is responable to effedively account for and manage these assets and to have regard tothe long-term and cumulative effects of its decisions. This is a core function of Councils and is reflected inthe Charter, in Section 8 of the Local Gmemmertt Act 1993 (NSW).

Given the value and importance of infrastnjcture assets, it is essential that they are well managed to ensureftar future sustain ability. Failure to adequately manage infrastructure assets is a key risk that couldprevent Council from achieving strategic goals.

Ccxjncil's Community Strategic Plan expr^ses the desires of the community and provides a resource toassist Council in the determination of appropriate and sustainable levels of service.

Council's Community Strategic Plan sets the desired services, and levels of service, that Council willprovide to the community. The asset management proce^ driemiines the life cyde cost end fundingrequirements of the target service levels for current and future generations. The long-term financial plan is

32



the mechanism by which the funding requirements of the asset management plan and other corporateobjectives in the Community Strategic Plan are tested and implemented.

This policy sets the principles that will govern the provision of asset related services. The assetmanagement framework and strategy sets cut the process to ddemiine the life cyde cost cf each serviceand a funding model to achieve and sustain the target senice levels. The framework will defineaccountabilities for service planning and delivery.

Asset management relates directly to Coundl's Community Strategic Plan and Long Term Financial Plan. Astrategic approach to asset management ensures that the Council delivers the highest appropriate level ofservice thtough its assets. This provides positive impact on:

Members of the public and staff;. Council's financial position;. The ability of Council to deliver the expected level of service and infrastructure;. The political environment in which Coundl operates; and. The legal obligations and liabilities of Council.

BEST PRACTICE

In order to achieve the objectives of this policy, Council adopts the fdlowing core prindples:

1. Understanding Customer Expectations

An inspection regime will be used as part of asset management to ensure agreed service levels aremaintained and to identify asset renewal priorities.

. Infrastructure SCMCCS will be regulariy reviewed to ascertain the community's expectations, and

. Council will employ a range of community engagement techniques to capture the views, opinions andexpectations of the community in relation to asset quality, maintenance and renewal priorities andstandards.

2. Asset Planning and Budgeting

. Asset management prindples mil be integrated within existing planning and operational processes.

. Asset condition assessment will be carried out by Works S Operations Department, leading to aprogram of works based on hsk matrix profile, road hierarchy and read classification.

. Council will adopt life cycle cost analysis for the management of infrastmcture assets.

. Capital Works Projects and Assd Maintenance shall be subjected to technical and financialevaluation and prioritised using predetemiined criteria and the principles outlined in Coundl's AssetManagement Plans.

. Council will regulariy review its asset Inventory and identi^ opportunities for asset rattonalisation.

. Wherever possible, predictive modelling will be used to develop and implement preventativemaintenance programs to ensure that lowest net life cycle cost is achieved and asset potential isoptimlsed.

3. Asset Operations and Management

. A consistent Asset Management Strategy must exist for implementing systematic asset managementand appropriate asset management best practice throughout all departments of Council.Maintenance plans shall be developed using asset condition data and shall incorporate a cost-benettanalysis.

. All services shall be regulariy benchmarked to ensure Council is meeting best practice standards,andAll outsoureed services will be procured through a competitive process.

4. Management of Rfsk

Council will maintain a program of regular Inspection of assets under its control to minimisecommunity's risk.Council will implement the prindples of ISO 3000:2009 when identifying analysing, evaluating andb-eating risks presented by Council assets and infrastmcture, andCouncil will maintain Work Health and Safety System for its employees and contractors working onCouncil assets.

33



5. Asset Accounting and Costing

. Systematic, cydic reviews will be applied to all asset dasses ensuring assets are managed, valuedand depreciated according to appropriate best pradice Australian Standards,

. Council will maintain a detailed asset management system of all owned assets.

. Useful Irves will be determined for each of these ass^s with the written down value determined inaccordance with the current applicable accounting regulations.

. Depreciation charges will be calculated using a method that reflects the true consumption c?f theasset, or is an indication of the future cash flows necessary to sustain asset condition and maintainthe required savice level. Wherever possible, condition based depredation method will be used todetermine written down value, and

. Council will value all these current assets at Fair Value.

. Council will revalue each asset class on a regular (3-5 years) basis.

. Residual values will be d^ermined based on value at the end of the economic life cyde.

6. Asset Management Plans

. Ccwndl will develop Asset Management Plans for each asset Category.

. Assrt Management Plans will establish Levels of Service, Future Demand, Life Cyde ManagementPlans Financial Prqedions, Asset Management Practices, Perfomnance Monitoring andImprovement.

. Asset renewal plans will be priaritised and implem»ited progressivdy based on agreed senflce levelsand the effectiveness of the current assets to provide that level of seMces.

. The Asset Management Plans wll be linked to the Community Strategic Plan and Long TermFinancial Plan, andThe Asset Management Plans will be subjected to continuous improvement.

ROLES AND RESPONSIBILITIES

The responsibilities and relationships associated with Asset Management are:

The Council

. To act as overall stewards for Council assets.

. To adopt the corporate Asset Management Policy and Strategy.

. To agree to levels of service, risk and cost standards via the annual Business Planning precess, and

. To approve appropriate resources for asset management activities in the Long Term Financial Planand the annual budget.

Ejeecutive SSanagement Gnu^p

. To foster and support the cross-functional Asset Managem^it Policy.

. To ensure that accurate and reliable information is presented to Council for dedsion-making, and

. To ensure that adequate resources are provided to implement approved Asset ManagementStrategies and plans.

Sentor Management

. To monitor and rewewthe implementation of the Asset Management Policy and Asset ManagenentStrategy.

. To present the key asset management functions, e. g. Infrastructure Planning, Maintenance andConstruction, Finance, Community Engagement and direct service provision such as Recreation andCommunity Services.

. To monitor the development and implementation of the Asset Management Practices ImprovementStrategy.To provide guidance to develop long term (whole of life) Asset Management Plans for mqor assetgroups.

. To ensure the community needs and expectations are considered in the devdopment of AssetManagement Plans.

. Maintain Asset registers and condition reporting systems for Council.

34



To review the performance of asset management programs such as maintenance programs andcapital works programs.

. Ensure efHdent and effective use of Council funds and optimising "life cycle" cost of all assets.

. Promote and raise awareness of asset management to the Council, staff, key stake-holdere and thecommunity.To provide advice on City structure plans, land use planning and major (subdivision) devdopments,and

To evaluate and prioritise Capital Works projects on Coundl-owned and controlled land andrecommend the annual and 10 year program to the Executive Management Group.

Asset I Risk Coordinator

The implementation of an effective Asset Management System, to ensure the Council takes aproactive role in Asset Management.

. To develop and implement asset management strategies

. To coordinate to the development of forward planning programs fcr Council's asset activities withinthe Division

. To lead in the development of asset perfomiance standards

. In consultation with the community and the Director of Wori<s and Operation develop long termstrategic and operational plans asset and inlraslructure managementProactivdy pursue improvement in the management of all Council's activities and assets inaccordance with StateCover best practice guidelines

. Devdopment and implementation of asset management processes to enable long term sustainablemanagement of Council's infrastructure

. Prepare reports for Council outlining such matters as level of funding required to maintain assets, listof pnority projectsComplete questionnaires assodates with asset managementAttend relevant and approved Asset management Seminars and develop a network with otherCouncils

ASSET MANAGEMENT FRAMEWORK

The management of Council's assets will be within the framework outlined belcw.

'The Asset Management (AM) framework links asset management activities with the council's sfrateglcobjectivities. Figure 1 defines the Asset Management Framework consisting of a documented hierarchy ofAM policy, Strategy and plans that:

. Unks organisational strategic objectives with the AM policies and objectives needed to deliverthem;

. Links council's strategic objectives with the levels of service that the assets should deliver;

. Guides, the AM priorities, the work required on the assets to achieve those objectives, and thefinances needed to support that work.

' IIMM -2011 The Asset Management Framework page 2/3

35



AM Policy. Principles, reqiiirementand responsibilities foi AM, linked toor&ani&ational strategic ob»ectives

AM Strategy AM objectives, AMpractices, action plans for AM

improvement, audit and reviewprocess

AM Plan. Asset/Sorvice Description,levels of iiervice. demand forecast,

life cycle activities, ca&hflow forca&ts

Figure 1 the Asset Management Framewuk

GUIDING PRINaPLES FOR ASSET MANAGEMENT DECISIONS

Council will take into consideration the following prindples to detemlne asset management decisions.

1. level at Service

(a) In accordance with Ns long term Asset Management and Financial Plans, Coundl will providequality infrastructure assets that support service levds that are appropriate, accessible, responsiveand sustainabie to the community.

(b) Consult with the community and key stakîdders on dêrmining Levels of Service and assetservice standards.

2. Demand ForecaslSng

(a) Developing sustalnable and effective management strategies for the long temi hduding demandanalysis covering dianges in legislations and demographies.

3. LHe Cycle Planning

(a) Life Cycle Asset Management is fundamental to the achievement of the Council Plan and Coundl'sLong Term Financial Strategy Plan.

(b) The dedsion to fund capital projects w'll be based on agreed criteria for the evaluation andprioritlsation of Capital proposals. "Oils will indude those prtêcts suggested by the community.

(c) Setting the priority for asset management in descending order as follows:

1. Asset renewal,2. Asset upgrade, and3. Asset extension.

4. Risk Management

(a) Resources and priorities for asset management practices will indude a risk assessment.

& Financial Management

(a) The amount of renewal funding required to maintain minimum senice levels will be reflected inCoundl's 10 Year Long Term Financial Plan.

(b) The provisicn of funding for new projects will only be considered after renewal requirements areidentified and considenad.

36



(°)

(d)(e)

Prior to consideration of any major new walks, renewal or up-grade to an asset, a critical review,based on demonstrated service needs will be undertaken and the "whole of life" costs of that assetwill be reflected in Council's 10 Year Financial Plan.Dedsions today impact on future generations.Accounting procedures will follow Coundl's current Accounting Micy and Procedure (seeAppendix A).

DEFINITIONS

Asset-A physical component of a fadlity which has value and enables services to be provided and has aneconomic ilfe'of greater than 12 months. They represent not only physical objects or rights which havesome monetary value, but also result from expenditure from which the benefit is yet to be derived.

Asset LHe Cycle - This is the period of ownership of an asset from the planning and design phase throughto decommissioning or disposal.

Asset Mansyement - Asset Management is a systematic process to guide the planning, acquisition,operation and maintenance, renewal and disposal of assets.

Asset Management Information System - An Asset Management Information System is the foundationfor all Asset Management practices. It is a combination of processes, data and software applied to providethe essential outputs for effective asset management such as reduced risk and optimum infrastructureinvestment. The Asset Management Information System links to other information systems wthln Councilsuch as the Property System, Geographic Information System, Finance System and DocumentManagement System integrating Asset Management with the rest of Council's operations.

Asset llfen^remenf Stratsgy - A strategy for asset management covering development andimplementation of plans and programs for asset creation, operation, maintenance rehabilitation,replacement, disposal and performance monitoring to ensure desired level of service and ether operationalobjectives are achieved al optimum cost. The Community Strategic Plan typically has a 10-25 year horizonand aligns Asset Management with the corporate business plan (IPWEA, 2006).

Asset Management Plan-A plan developed for the management of one or more infrastructure assets thatcombines multi-disclplinary management techniques (Including technical and financial) over the lifecyde ofthe assets in the most cost effective manner to provide a specified level of service. A significant componentof the plan is long-term cash flow projection for the activities (IFWEA, 2006).

Capital Expansion - Providing a new asset - e.g. extending a footpath to an area where the footpath didnot exist or was dassified as "natural earth .

Capital Renewal - Renewing the existing asset to extend its sewiceabllity, but not prodding a higher la/elof sewce - e. g. resealing, re-sheeting an unsealed road (net wdening).

Capital Upgrade - Renewing the asset, thereby providing a higher level of service - e. g. sealing anunsealed road, upgrading a stormwater pipe with a larger size.

Infrastmctufe Asset - Infrastructure assets are typically large, interconnected networks or portfolios ofcomposite assets, comprising components and sub-components that are usually renewed or replacedindividually to continue to provide the required level of senice from the network. Some examples areroads, footpaths and cycle ways, watsr and sewerage reticulatlon inlrastructure, bridges and municipalbuildings.

Leve/ of Servfce - Defining and meeting community expectations in relation to the quality and quantity ofservices delivered by Council. In the context of asset m anagement, this applies to assets such as roads.

Maintenance - Does not upgrade or renew the asset, It just enables the asset to attain its planned lifespan- e. g. pothole repair, crack sealing and bitumen patching.

Operational Plan - Operational plans generally comprise detailed implementation plans and informationwith a 1-3 year outlook (short-term). The plans typically cover operational control to ensure delivery ofAsset Management Policy, Strategy and Plans. The plans also detail strudure, authority, responsibilities,deliver defined levels of service and emergency preparedness/response (IPWEA, 2006).

37



Useful Ufe of an Asset - The useful or economic life of an asset is the estimated or expected timebehveen pladng the asset into service and removing it from savice.

REFERENCES

NSW Local Government Act 1993 (as amended)NSW Local Qovemment Regulation (as amended)Australian Accounting StandardsCivil Uability Act 2002WHS Ad 2011WHS RegulationInternational Irrfrastnjcture Management ManualISO 30000:2009 Risk Management PrinciplesULSC Procurement PdicyULSC Infrastructure Plan

VARIATION

Council reserves the right to vary or revoke this policy.

38



APPENDIX 2:

INFRASTRUCTURE, PROPERTY, PLANTACCOUNTING POLICY AND PROCEDURE

1. 1 Materiality

AND EQUIPMENT

Assets wth an economic life, which is determined to be longer than one year, are only capNalised wherethe cost of acquisition/construction exceeds materiality thresholds established by Council for each type ofasset. In determining such thresholds, which are reviewed annually, regard is gh/en to the nature of theasset and its estimated service life.

Examples of capitalisation thresholds applied during the year under review are provided belcw:-

Land - Coundl Land - Operational and Community Capitalise

- Open Space Capitalise

- Land under Roads Nd Capitalised

Roads, Bridges, and Footpaths

- Construction/Reconstmction

- Reseal/Resheet and Major Repairs

Capitalise if value >$10, 000

Capltalise if value >$ 5, 000

1. 2 Fair Valuation

The Office of Local Government, Department of Premier and Cabinet (DLG) determined that all assetdasses vwll be valued at fair value in accordance with AASB 116 In a staged approach. The fdlowlngdasses of assets were all initially valued at fair value in the following years:-

2006/2007 - Water Supply and Sewerage Networks.

2007/2008 - Buildings, Operational Land, and Property, Plant and Equipment Assets.

2009/2010 - Roads, Bridges, Footpaths, Stormwater, and Drainage Assets.

2010/2011 - Community Land, Land Improvements, Other Structures and Other Assds.

Revaluation at Fair Vsdue

All assets re-valued will be carried in the accounts at their re-valued amount, being their fair value at thedate of revaluation less any subsequent accumulated depreciation and subsequent accumulatedimpairment costs. All new assets and asset acquisitions made after the respectiw dates of valuation arerecorded at their initial cost of acquisition.

All Plant and Equipment assets were initially recognised at fair value from 30 June 2008 and were re-valued at fair value at 30 June 2013. Buildings and Operational Land assets were scheduled for revaluationas at 30 June 2013. For reasons beyond Council's control accurate valuations were net able to be providedto Council by the nominated Valuer within the required ttmeframe therefore revaluations of Buildings andOperational Land assets were deferred until 30 June 2014.

The OfSce of Local Government, Department of Premier and Cabinet have detemninad that all assetdasses are required to be re-valued, every five years, at their fair value, as follows-

2012/2013 - Buildings, Operational Land, and Property, Plant and Equipment assets.

2014/2015 - Roads, Bridges, Footpaths, Stormwater, and Drainage assets.

2015/2016 - Community Land, Land Improvements, Other Structures, and other assets.

2017/2018 - Water Supply and Sewerage network assets.39



(1) Plant and Equipment, Office Equipment, Furniture and Fittings, Leased Plant and Equipment-Depreciation

These classes of assets are recognised at fair value, as approximated by depredated historical cost, as at30 June 2013. The Initial valuation at fair value was as at 30 June 2008. Prior to these valuations at fairvalue, the Property, Plant and Equipment assets acquired after 1 January 1893 were recorded at cost.Major depredation periods are -

Plant and Equipment, Road-making Equipment 10 to 15 years

Office Equipment Sto 10 years

- Office Furniture and Fittings 10 to 20 years

Motor Vehicles 5 years

Asset capitalisation thresholds indude:-

Office Equipment

Furniture and Fittings

Plant and Equipment

$2, 000

$2, 000

$5, 000

(ii) Plant and Equipment, Office Equipment, Furniture and Fittings, Leased Plant aid Equipment. Fair Vedue

Plant and Equipment, Office Equipment, Furniture and Rttings, Leased Plant and Equipment assets arevalued at Fair Value under AASB 116 from 30 June 2013, as per the Office of Local GcMemment'sdirections, using the depreciated historical cost method-

'In ligH of the nature and value of Council plant and equipment the Department has stated that NSWCouncils may use depieciated historic cost as fair value as tong as Council has undettaken a high levelrsvisw to detennine S there has been any mpsnnent to the assets.'

All new assets and asset acquisitions made after the respective dates of valuation are recorded at theirinitial cost of acquisition. Major depredation periods and capitalisation thresholds remain unchanged.

Land Under Roads

Council has elected not to recognise land under roads acquired before 30 June 2008 in the Statement ofRnancial Position in accordance with AASB 1051. Land under roads acquired after 30 June 2008 isrecognised in accordance with AASB 116 - Property, Plant and Equipment. No land under roads has beenacquired after 30 June 2008.

Buildings and Operational Land

Buildings and Operational Land asset dasses were re-valued at Fair Value by external valuation by ScottFullarton Valuations Pty Ltd as at 30 June 2014.

Buildings and Operational Land were initially valued at Fair Value as per AASB 116 by independent Valuer;Scott Fullarton Pty Ltd during the reporting period ended 30 June 2007. Desktop updates were provided asat 30 June 2008 and these values were recognised at fair value as at 30 June 2008.

All new assets and asset acquisitions made after the respective dates of valuation are recorded at theirinitial cost of acquisition. Major depredation periods and capitalisation threshdds remain unchanged.Major depreciation periods are-

Buildings 50 to 100 years


Buildings construdion/extensions/renovations $2,000

40


Item: 12.5 Attachment 2. : 1 Fina! BBRF a lication attachments

Community Land-Council Controlled

Community Land asset dass was valued at Fair Value as per AASB 116 by independent Valuer; ScottFullarton Valuations Pty Ltd during the reporting period ended 30 June 2007^ Desktop updates wereprovded as at 30 June 2008 and these values were recognised at fair value as at 30 June 2011.

All new assets and asset acquisitions made after the respective dates of valuation will be recorded at theirinitial cost of acquisition.

Major depreciation periods are-

Community Land


Community Land

Other Structures

Non Depreciable

Valuation

Other Stmctures asset class was re-valued at Fair Value by external valuation by Scott Fullarton ValuationsPty Ltd as at 30 June 2014.

Other Stmctures were initially valued at Fair Value as per AASB 116 by independent Valuer; Scott Fullartonduring the reporting period ended 30 June 2007. Desktop updates were provided as at 30 June 2008 andthese values were recognised at fair value as at 30 June 2011.

All new assets and asset acquisitions made after the respective dates of valuation will be recorded at theirinitial cost of acquisition.

Major depreciation periods are:-

Other Structures

Other Structures - Masonry

Playground Equipment

15 to 50 years

SO to 80 years

15 years


Park Furniture and Playground Equipment

Other Structures

$1,000

$2,000

Infrastructure Assets

Water Supply and Sewerage Assets - Fair Value

Water Supply and Sewerage infrastructure assets are valued at Fair Value by an intema yaluat onundertaken by Upper Lachlan Shire Coundl professional operations staff and are recognised at fair valuefrom 30 June 2012.

Water Supply and Sewerage infrastructure assets were Initially valued by Andrew Nock yaluare^Pty Ltd, an

independent'plant, equipment and infrastructure Valuer at Fair Value according to AASB 116 using thegross restatement method during the reporting period ended 30 June 2007.

All Coundl water and sewerage assets are recorded at fair value. All new assets and asset acquisitionsmade after the respective dates of valuation will be recorded at their initial cost of acquisition.Major depreciation periods for future years determined following the revaluation are:-

Dams

Reservoirs

Bores

120 years

100 years

25 - 50 years

41



Rdiiculation Pipes

Pump Stations

Pumps

Tdemetry

80 years

25 - 70 years

25 years

15 years

Asset capitalisation thresholds include: -

R^iculation extensions and new assets

Stormwater Drainage Assets

$2,000

The Stannwater and Drainage asset dasses were valued at Fair Value by an internal valuation undertakenby Upper Lachlan Shire Council professional engineering staff and are recognised at fair value from 30June 2010.

All new assets and asset acquisitions made after the re^aective dates of valuaticn will be recorded at theirinitial cost of acquisition.

PreMously, all stormwater and drainage assets were recorded at "deemed cost" being the canning amountof those assets at 30 June 2002 in accordance with AASB 1041.Mqor depreciation periods are-

Drainage Structures 100 years

Culverts 100 years

Stormwater and Flood Control Stmctures 100 years


Drains and Culverts

All other Stormwater assets

$5,000

$5, 000

Transportation Infrastructure Assets

The transpCTtation infrastructure assri classes were valued at Fair Value by an internal valuation

undertaken by Upper Lachlan Shire Council professional engineering staff and are recognised at fair valuefrom 30 June 2010.

All new ass^s and asset acquisitions made after the respective dates of valuation will be recorded at theirinitial cost of acquisition.

Previously, all transportation assets were recorded at "deemed COST' being the carrying amount of thoseassets at 30 June 2002 in accordance with AASB 1041 .

Major depredation periods are-

Sealed Roads - Surface

Sealed Roads - Structure

UnsMled Roads

Other Road Struchjres

Bridges - ConcreteBridges-Timber

Drainage Structures on Roads

Bulk Earthwofks

Kerb and GutteringFootpaths

20 years

100 years100 years

100 years

100 years40-100 years

100 yearsInfinite

80 years80 years

42



Asset capitalisation thresholds Indude:-

Road constructian, gravel resheeting and reconstruction $5,000

&-idge construction and reconsta'uction $5,000

- Footpaths and Kerb and Guttering $5,000

Other Assets

Other Assets are valued at Fair Value under MSB 116 from 30 June 2012 using the depreciated historicalcost method. All new assets and asset acquisitions made after the respective dates of valuation will berecorded at their initial cost of acquisition.

Previously, all assets acquired after 1 January 1993 were recorded at cost.

Restricted Assets

Restrictions exist in relation to the following asset classes, which must be applied for the purposes forwhich spedal rates and other charges enabling their purchase were raised.

DescriptionWater SuppliesSewerage SCMCCSDomestic Waste ManagemaitTotal /tesets

2014 ($000)21,72913,485

844$35, 858

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i,1'., '^'


BUSINESS PLAN

for the proposed

Upper Lachlan Shire Community andCivic Centre

Date: February 2017


Item: 12.5 Attachment 2. : 1 Fina! BBRF a lication attachments

TABLE OF CONTENTS

TITLE PAGE

TABLE OF CONTENTS

DISCLAIMER


2. BUSINESS PLAN OBJECTIVES

3. REGIONAL FUNDING PROGRAM

4. PROJECT OVERVIEW

5. Fl NANCIAL SUMMARY FOR THE PROJECT

6. SWOT ANALYSIS

7. UPPER LACHLAN COUNCIL PROFILE

8. EXISTING BUILDING INADEQUAaES

9. PUBLIC CONSULTATION AND ADVERTISING

1

2

3

4-5

6

7

7-8

9

10-13

14

15-16

17




DISCLAIMER

John Bell, General Manager, Upper Lachlan Shire Coundl, on behalf of the

local government area community and the Upper Lachlan Shire Council,

provide this information in good faith, and have made every effort to ensurethat it is accurate and reliable.

The above expressly disdaim any liability and responsibility to any person in

respect of anything, and of the consequences of anything, done or omitted to

be done by any such person in reliance upon the contents of this document.





This business plan has been prepared in respect to the proposed construction of aCommunity and Civic Centre to facilitate public comment on this Important project.

The project involves designing and constructing a new Community and Civic Centrefacility In Crookwell, on Council owned land stock, located on Laggan Road. Thefacility will accommodate the Shire Administration and Q'vic Centre and Communityspace for major venhires such as a historical museum, art gallery, tourist informationcentre or conference facilities.

The financial model developed proposes the utilisation of Council's own land stock atLaggan Road, Crookwell, Lot 3 DP 1112816, utilising part of the 2.55 hectare blockfor the site of the fadlity. The land site was valued by Scott Fuliarton Valuations PlyLtd, at 30 June 2014, at $765, 000. Upper Lachlan Shire Coundl may sell the existingshire administration site If necessary to assist in flnandng tie project. The Councilhas also allocated $150, 000 to renew and cost plans and study the feasibility of thisproject.

Local Government has a critical role in servicing all of its residents, businesses,ratepayers and ottier external bodies and has essentially outgrown its existingpremises, where it has been servicing the community since 1912. Council has beenundertaking a process for the past ten years to develop a Community and QvicCentre fadlity designed to meet the oiganisation's needs for the next 80 years.

Faced with the possibility of more and more building extensions to a 105 year oldbuilding, a dedsion had to be made to completely rebuild, or move to a new location.Coundl compared a number of sites and its preferred long term location Is theLaggan Road site. A geotectinical and EIS investigation of the existing site wascarried out when Coundl sold ttie block of land next to the existing block to theCrookwell Frail Aged Assodation, who established the Viewhaven Lodge which isnow mn by Crookwell/Taralga Aged Care. This report determined ttiat the existingsite had no restrictions which limited the ability to build upon ttie land.

The existing Coundl Administration building has seen numerous alterations,redesigns and additions made in the past 70 years and now does not meet minimumworking condition standards and relevant WH&S building requirements and does notmeet today's energy effidency requirements.

The current building fadlity restricts and reduces levels of customer services able tobe provided to the community. The new Community and Civic Centre will provideexcellent facilities for community groups, sporting assodatons, Coundl Committees,businesses, other customers and Coundl employees.

The new building will not only be suitable for the Shire's current and long-temi needsfor administration and community use, but will also create a tangible culturalcenterpiece of which our community can be very proud.

With good business practices, and promotion of the Community and Qvlc Centre andits services, this fadlity will provide a valuable ongoing service to the shire residents,ratepayers and businesses and travellers passing through the town for theforeseeable future.




Upper Lachlan Shire Council has made application to tie Building Better RegionsFund to assist in the funding of the constmction of the Community and Civic Centre.To this end, building design plans and project costings have been prepared, and afurther feasibility planning and community consultation process will be commencedprior to proceeding to the construction commencement of the projed.

Pre-empting significant community interest, Couna'l has conducted preliminaryconsultation with the local government area community ttirough artides in theCrookwell Gazette newspaper and the Council newsletter 'The Voice". It is noted thatmore extensive stakeholder consultation will be undertaken by Coundl with projectdesign and costing calculations underpinning the future facility's success.

The planning and feasibility stage of the Community and Civic Cenfre project willdeliver-. The best use of the proposed site.. The best end use or possible sale for the existing Shire Administration Building.. A final concephial design of the Community and Civic Centre Fadlity.. A final Master Plan for the Community and Qvic Cenfre.. A Probity Plan for the project.. A Revised Risk Management Plan forttie project.

11 Is important to recognise that the preliminary concept drawings determine how thebuilding would work on ttie site, the actual appearance of the building and detailsassodated with the design will be determined In the design development phase,should Coundl obtain funding to progress the project.

I encourage you to review this Initial business plan and make comment on thisimportant, visionary project designed to position the Upper Lachlan Shire Coundl forthe next 80 years.

John BellGeneral Manager




2. BUSINESS PLAN OBJECTIVES

This Business Plan is designed to:-

1. Prow'de the community and stakeholders with an overview of the projectinduding the financial aspects and assessment of feasibility.

2. Demonstrate Coundl's ability to manage the design, development andconstruction of the new Community and Civic Centre, incorporating the ShireAdmlnisb-ation building and community centre.

3. Demonstrate Coundl's compliance with the Local Government Act 1993 andrelevant Regulations.

4. Outline ttie expected effect on the provision of fadlities and services providedby Upper Lachlan Shire Coundl to the local government area.

5. To utilise a framework to assist in delivering community sen/ices and meetinggovernment requirements.




3. REGIONAL FUNDING PROGRAM

The Federal Government, through the Department of Infrastructure and RegionalDevelopment have established Uie Building Better Regions Fund - InfrastrucfcireProjects Stream. Funding applications are to be submitted where the communityinfrastmdure project requires between $20, 000 and $10million in fundmg^ Under thisprogram funding is being sought by Upper Lachlan Shire Council for $9, 320,410 (Gstex)"for the construction of a Community and Qvic Centre in Q-ookwell. ^ UpperLa'chlan Shire Council have applied for exceptional circumstances co-fundingexemption due to natural disasters, limited financial capacity and impact of industrydedine.

4. PROJECT OVERVIEW

Since 2006 Upper Lachlan Shire Coundl management and elected officials held anumber of meetings with both the Federal and State Governments in relaflon to theconstruction of a new Community and Qvic Centre in Crookwell. ascussions wereheld witti the NSW State Government Minister, Michael Costa MP and FederalGovernment Minister, The Hon Jim Lloyd, in relation to infrastructure funding optionsavailable to Upper Lachlan Shire Council. To date despite the commitment from bothFederal and State Ministers to work towards a partnership to deliver the pro]edconcept to fruition there has been no funding source obtained.

Upper Lachlan Shire Coundl has recently garnered support for the project fromCouncil's electorate through the Federal Member for Hume, Angus Taylor MP andthe State Member for Goulbum, Pru Gcward MP.

Support has also been forthcoming from Canberra Region Joint Organisation,Ga'b'nelle Cusack, Regional Development Australia Southern Inland, MareecaFlannery and Central NSW Coundls, Qr Gary Rush.

The Project consists of-

An application for funding by Upper Lachlan Shire Council to the BuildingBetter'Regions Fund - Infrastrudure Projects Stream - to construct aCommunity and Qvic Centre to replace the existing Council Administrationfacilities in Crookwell.

The building construction design and site plans are provided for the facility asdesigned by Dutaillis Architects. The total project cost is projected to be$9, 320, 410 (Gst ex). The scope of ttiese works is included in the QuantitySurveyors Report.

The proposed Community and Civic Centre project incorporates ShireAdministration office, community spaces and meeting centre and QvicCouncil Chambers. The provision of a Community Cenfre will provide sharingof fadlities and will also ensure maximum effectiveness and efficiency ofcommunity resource space. The facility will allow adequate consideration ofcultural services important to the sodal fabric of the local community.




The proposed project land site is in Laggan Road, Crookwell, Lot 3 DP1112816, copy of deposited plan provided. The land is 2.55 hectares and wasvalued by Scott Fullarton Valuations Pty Ltd, at 30 June 2014, at $765, 000.The land is gazetted as operating land. This will form Council's financialcontribution to the project.

. The project management for the construct'on of the Community and QvicCentre will be under the stewardship of Council senior management.

An alternative available (but not forming part of the funding application at thisstage) is Council may consider selling the parcel of Shire owned land,induding the^current Crookwell Administration office site, to assist in fundingthe project. The land site consists of Lots 101 and 102 DP 208578 valued at$162, 000. The land area is 2,023 square metres and buildings were valued at'Tair value" by Scott Fullarton Valuations Pty Ltd, at 30 June 2014, at$1,074,875. " ' - ' "' " " ~' "

. Upper Lachlan Shire Coundl will be in a position to commence the projecton-slte wittiin 12 weeks of funding approval being guaranteed and completethe project by 31 December 2019 as their will be no delays to obtainingfinance through borrowings.

. Upper Lachlan Shire Council senior management will prepare and lodge thenecessary Development Application and associated consent requirements forthe project which will be assessed by the Environment and PlanningDepartment of Upper Lachlan Shire Council. This process will addre^community concerns and meet planning requirements for issues such asbuilding, sewerage, water supply, roads, parking and traffic implications thatwill arise as part of the new development.

. Whilst the consfruction of a new Community and Civic Centre fadlity willprovide additional Infrastructure, and tlierefore additional demand on localgovernment services, it is expected that the demand will be less than that ofthe existing building due the reduced maintenance upkeep of a new building.

. The construction of the new fadlity will have a beneficial effect on theprovision of facilities and services by the local government. 11 has beenproven by other local government authorities and businesses who builtefficient buildings that there is a direct relationship to Improving staff healthand well-being.

. The new building fadllty will assist Coundl in meeting target greenhouse gasemissions. By 'going green'; natural light, fr-esh air, overall noise reduction,solar panels, use of geothermic technology in confrolllng temperatures makesfor healthier and more productive employees. This will be a key considerationthe final design approved for the new Community and Civic Centre.




5. FINANCIAL SUMMARY FOR THE PROJECT

In summary, the financial aspects are asfollows:-

. The estimated total project cost of the new Communit/ and Civic Centrebuilding is $9, 320,410 (GST exd).

The contribution to the project cost through the Federal Government's,Building Better Regions Fund - Infrastruchjre Projecte_ Stream for the newCommunity and Cmc Centre building is $9, 320, 410 (GST exd).

The contribution by Upper Lachlan Shire Council to ttie project is the cost ofthe current land at $765, 000.

In addition to these direct construction project costs ttiere are other costsinduding assodated consultants to prepare the necessary probity and riskmanagement plans, feasibility study and undertake the communityengagement process the estimated cost is $150, 000.

. The complete Community and Civic Centre projed costs analysis based onthe conceptial design plans is incorporated in ttie report prepared by DutalllisArchitects (Quantity Surveyor Report).

The prqect plan implementation will be project managed by Counal's Directorof Works in conjunction with senior management in the capacity of a steeringcommittee for the project.

If Council obtains ttie financial assistance by way of capital grant funding ft-omthe Federal Government towards the construction project there will benegligible financial impact from the initial construction works. There is also thelikelihood of cost savings in the fuhjre operating costs of a newenvironmentally friendly, custom built community fedlity.

The funding would enable Coundl to provide essential community and customerservice facilities addressing the current inadequacies of the Administration Officein Crookwell without saddling the ratepayers of the shire with debt servidng costsfor the next 30 years. Thfs will allow Council to continue to address otherinfrastrudure servldng issues, related to the large road network, bridges,community assets, water supply and sewerage network. This capitalInfrastructure servicing is outlined in Council's Community Management Plan,Annual Reports and forward cash flow projections.




6. "SWOT" ANALYSIS

The Strengths, Weaknesses, Opportunities and Threats analysis (SWOT) for theoperation of the new Community and Civic Centre fadlity is detailed below:-

Stren ths

Bulk of cost of establishing aCommunity and Qvlc Centre is coveredb the Federal Government.

Prudent financial management. No debtand associated future burden to theratepayer to finance the project.

Establishment andfunction facility.

operating multi-

Provide excellent community andmeeting space for Council andcommunlt .

Services NSW service provisionimprovements.

Growing community.

New fadlity makes provision for futureexpansion of local government servicestothecommunl .

Lower operating and maintenance costsand greenhouse gas emissions of thenewfacili .

The new facility location site and designwill ensure suffident parking, trafficfadlities and disability access for allcustomers.

Will create a healthier fadlity,addressing risk management andWH&S shortfalls In the existingAdministration offices.

Creates a professional image andenhances the presentation of Council.

Establishes a civic precinct for the townto allow centralisation of Councilservices and creating economies ofscale.

StratApply for funding from the FederalGovernment to cover the cost ofestablishment of fadli .

Convey to the community the cost /benefit advantage of first class facilitieswith negligible community expensetoward the ro'ect.

Promote community engagement andconsultation witti the population in alltowns and villages and externalstakeholders' i. e. ovemment a encies.Full utilisation of community space In thefacility; i.e. Crookwell and Dstrict Artsand other communi rou s.Ensure RMS services continue to beimproved and promoted within thecommuni .Ensure services offered are known to allnew residents.To promote additional services to theregion for the benefit of all residents andrate ere.

Modem facility utilising the latesttechnological appliances and modemener efficient desi n.

Implement capital infrastructure facilitiesto applicable standards.

Full staff utilisalion and increase Inwelfare, wellbelng and productivity ofCoundl workforce.

Ensure the new facility is a centrepleceto the shire and instils community andworkforce ride.

Space allowed for adequate lutjreexpansion offadlity.

10 Upper Lachlan Shire Council



WeaknessesInitial conceptual plans for facility maynot meet long term needs of Council.

Ageing local population.

Proposed land site for facility is located900m from CBD. Issues related topotential accessibility of services for

o ulation ma arise.Proposed land site does not at presenthave adequate utilities infrastructure;i.e. street lighting, electricity, footpathandtele hone.Local community resistance to change.

St ratEnsure proposed building meets short tomedium term requirements. Ensuredesign and location provides for futireneeds.Ensure services offered cater for theneedsofttiea ein o ulaton.Proposed site needs to meet immediateand future needs of the shire. Parkingand walking accessibility addressed.

Cost estimates to indude sufficientfunding for new infrastrudure servicesexpansion. Funding to be obtainedthrou h Federal Government rant.Promote the benefits of the servicesoffered. Ensure community grouputilisaton of fadlity to full potential.Promote the sewice im rovements.




0 ortunities

Provide improved service level andadditional services to the community.

Establishes a long term commlbnent ofUpper Lachlan Shire Council to theregion. Cleariy establishes identity ofamal amated Council.

Provide incentive to start new or expandexisting businesses and industry.

Provide incentive for existing residentsto remain inttiearea.Provide incentive to attract newresidents to the area.

Increased employment opportunities.

New facility office accommodation willassist with recNitment and retention of

uali ersonnel for Coundl.

Strat

Continue to evaluate community's needsand fry to match services tor uirements.

The new facility will facilitate a long futurepresence of the Coundl in the regioncontinuing to offer broad range ofservices.

Convey Council as a modem andprogressive organisation witti a brightfuture.

Will allow existing and future employmento ortunities for shire residents.Provide a prompt, broad based andquality service based upon the needs ofthe commun .Provide a prompt, broad based andquality service based upon the needs ofthe communi .

Advertise the best qualities of the regionand facility.




Threats

Increased construction project costs forthe new Communit and Qvic Centre.The land site location maiy diminish theutllisation of Coundl services.Inconvenience of being located a shortdistance awa from the CBD.Reduced need for Council services;reduction in number of customer senncestaff re uired.Inadequate or ineffldent projedmanagement.

Future amalgamation of Coundl.

Limited resale opportunity for buildingmay result in unrecoverable return oninvestment.

St ratEnsure professional project managementand reliable cost estimates are rovided.Promote the serolces at the facilityopening and on an ongoing basisthereafter.

Undertake on-going promotion in thearea stressing the importance a viableCoundl to the shire.A competent project manager withadequate prior experience is appointed.Project Manager is to report to GeneralMana erfre uentl .Ensure Coundl continues to provideexcellent services and remains viableinto the future. Implemented through

njdent mana ement and ovemance.Coundl to continue viable operations intothe future. Community to utilise theavailable facili .




7. UPPER LACHLAN SHIRE PROFILE

The Upper Lachlan Shire Council was prodaimed on 11 February 2004. It consists ofthe entire former Crookwell Shire Coundl, and part of Gunning and Mulwaree ShireCounals. _Council has a population of 7,876 people (ABS ERP 2015) covering anarea of 7, 243 square kilometres.

Upper Lachlan Shire Coundl is located in the Southern Tablelands of New SouthWales. The centre of population is Cnookwdl which is located one hour and fifteenminutes from Canberra two and a half hours from Sydney and thirty minutes fromGoulbum. Crookwell is the business hub of the shire for employment," residency andgeographical centre. Crookwell is cun-ently, and will remain in the future, the'mainadministrative centre for Coundl operations.

There are three towns and ten villages within the shire boundaries. These includeCrookwell^ Gunning, Taralga, Laggan, Dalton, Bigga, Blnda, Tuena, Colledor,Grabben Sullen, Big Hill, Jerrawa and Breadalbane.

The towns and villages have experienced average population increases. However,due to the clcse proximity to Canberra and Sydney there Is evident a tree-changeculture with the population dynamics shifting based on lifestyle demands for a semirural lifestyle in the towns and villages of tie Shire.

The main Upper Lachlan Shire Coundi Administration Office is located at Crookwell.c°u.".<:il_Prw":les face-to-face customer services induding; Council services, ServiceNSW, Registered Australia Post services and Medicare fadlities to the residents.ratepayers and businesses with the Crookwell office servidng the north westernsection, the Gunning branch services the south western section of the shire and theTaralga branch services the eastern section.

It is expected that the main users of the Community and Civic Centre will beresidents whose occupations are classed as primary producers of agrtculfciralpursuits, home duties, local business owners and managers, local employees(induding those working on properties around Crookwell), retired and unemployed.The largest changes in the age structure in the Shire between 2006 and 2011 were inthe senior age gnoup, increasing by 162 residents, and the empty nesters andretirees, with an additional 123 residents. ABS Census data (2011 figures) shew that30 per cent of the residents were 50 years of age and over. With an ageingpopulation this is expected to increase for the 2016 Census. Based on the'evidenceof other business plans for possible Community Centres throughout easternAustralia, consultants believe this older group of residents are those who most needthe service.




8. EXISTING BUILDING INADEQUACIES

The existing office fadlity is 105 years old and has been added onto and architecturalaltered a~ number of times and uses part of an old shed and disused former toiletblock for office space. There have been a number of WH&S issues related to risk ofeiectrocution of employees and customers from leaking rpoHng and electridty lightfittings. There are'other risks assodated with the building that require ongoingmaintenance and repair expenses.

Coundl spent $196, 181 in the two years prior to 2010 on urgent building repairs andupgrade and since 2011 $299,588'has been spent on capital, building and groundsmaintenance "to allow the offices to be inhabitable for walking conditions ofemployees. The following issues illustrate the inadequades of the current premises-

1. Current Administration office premise is at maximum staff capacity, witti anumber of small offices housing up to four staff and small segregatedoffices away from the main building.

2. Staff fadlities, i.e. toilet and meal rooms are inadequate. Council staffhave to walk across a quadrangle exposed to the dimatic extremes toutilise toilet fadlities and access to main office facilities. There is frequentextreme winter conditions with surface Ice and snow that presents ahazard to staff and the public.

3. Inadequate parking fadllfies for Council vehicles and tie public.

4. The Coundl Chambers facility is too small and inadequate for conductingCouncil and public meetings. This is often resulted in members of thepublic standing outside the chambere in all season weather conditions.the small shared kitchen is shared wltti the staff.

5. There is a disused fuel storage tank under the quadrangle area betweenbuildings on the site of Administration facilities which will requireremediation in the near future.

6. The general customer service area utilised for Services NSW and generalrate "payments is too small to meet Services NSW standards for aregistered Motor Registry agency. Tests cannot be undertaken apart fromother customers. Customere are sometimes unable to fit in the limitedspace and are required to wait outside ttie building to be served bycustomer service officers. There Is no space for public sealing which is amajor inconvenience to our elderiy and disabled customers who were34% of e local government area residents in 2011. The number ofelderly residents in the Shire is expected to triple by 2026.

7. Workplace amenities - as outlined in WorkCover's cede of practice forworkplace amenities, illustrate that Council's toilet amenities areinadequate. Coundl currently has to ser/ice 24 female staff and 20 malestaff as well as the Coundllore and site visitors witti only one female, onemale and one unisex disabled toilet.

8. Council has attempted to enable disabled access to our buildings but theaccess Is less than satisfactory falling well short of WH&S requirements.




The front service desk Is accessed by a ramp but the double set ofopening doors does not cater for wheelchairs.

9. The security of the current building is outdated and antiquated. There arepersonnel and public safety security issues as well as daily cash handlingarea being unprotected from public access. Upgrade or enhancement willbe costly, time-consuming and will not adequateiy provide a solution toVne security Issue.

10. Emergency evacuation - due to the age of the building there is noevacuation lighting, alarm system, fire doors or sprinkler system to warnand protect workers in the event of an emergency. Small offices,accessed ftnough other small offices, further exacerbates the fire risk tostaff.

11. File storage - All cuTent file storage areas ape full, with flies being placedin plastic boxes that are stored on the ground in corridors. These" storageboxes create bip hazards for both workers and visitors to the building.These storage boxes are Increasing the chance of manual handlingincidents. Two shipping containers have been placed between ttie 1w6main buildings to manage confidential documents which increases thetime taken to access documents.

12. Due to the lack of space and ttie old design of the building computercords hang down the back of ttie counter and staff desks. These cordsare at the perfect height for young children to grab or for workers to tripover.

13. Ergonomics - due to the design of the main counter, counter staff areunable to sit property as they can not fit their legs underneath the benchIncreasing the risk of back stains and repetitive strain injuries.

14. Personal space - as per WbrkCo/er's guidelines on WH&S in the office, amle of thumb for personal space is to allocate 6. 25 square metres perindividual workstation, induding furniture and fittings, but excludingpassageways and amenities. As staffing has grown, more staff have beenplaced in to small offices reducing personal space and creating difficultwork areas shared by storage unite.

16 Upper Lachian Shire Council



9. PUBLIC CONSULTATION AND ADVERTISING

Upper Lachlan Shire Council has on numerous occasslons justifi^ the need for anew Community and Civic Centre facility to the State and Federal Government. TheMinisters approached are sympathetic'to the Council's slhiation but do not haveaccess to discretionary funds for a new fadllty.

Upper Lachlan Shire Council has identified tie need for a new c°mmunity and_Q^CCentre fadlity to the shire community ttirough artides in the local newspaper, theCrookwell Gazette, and In the Council newsletter "The Voice".

The shire community have indicated through initial consultation that they aresuppo'rtive of a new Community and Civic Centre fadlity but only on the proviso Uiatthe ratepayers are not required to provide funding to build 1he fadlity. C°uncil ha^endeavoured to minimise the cost to the ratepayers for a new facility. Lobbying ofgovernments and investigating a variety of finance options have been undertaken inthe past several years.

If Upper Lachlan Shire Council is successful in obtaining funding for a new faalitywith' Council contribution being as detailed in the Project Oven/iew section of ttiisBusiness Plan. then Coundl wiTl initiate the next stage of community consultation andadvertising. Also, the project implementation would look to utilise local businesses Inthe "devriTopment of' the facility, creating local employment opportunities forbusinesses wittiin the region.

The community will continue to be kept up-to-date on the progress of the projectduring all stages of the project Implemaitation. The Upper Lachlan^ Shire Counal willundertake wide publidty using media; including Radio 2GN, the Goulbum Post andCrookwell Gazette and the three local newsletters, Coundl's website and Facebook.

The proposed advertising process will indude pubic display of design plan forcomment at the ttiree Council Administration offices and the branch public librariesand Community Consultation meetings.

Effective, professionally produced, and 'well Positi°ne(:ll ei<temal. si?n^9e wi,ll_b^in'st'alied atrthe front of the Community and Civic Centre. Subjed to both Coundl and

Service NSW regulations, suitable signs will be positioned to ensure that passingtraffic is aware of the centre and its services.

Professionally produced internal signage will promote the services of the centre ingreater depth" and will be aimed at ratehing ttie eye of those entering the facility.


Ordinary Nleeting of Council held on 16 March 2017

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Community Consultatioii /. rticles;

1. Back to the Future - Crookwell Gazette

2. Night meeting a tight squeeze - Crookwell Gazette

3. Civic Centre; do you know the story? - Crookwell Gazette

4. Upper lachlan has pursued state funds for a new civic centre

since 2007 - Crookwell Gazette web site

5. Community and Civic Centre Proposal - Crookwell Gazetteweb site

NB; All stories In the Crookwell Gazette are also published onCouncil's web site and Facebook.

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ment wdl contribute$18, 000 in a Com-munity BuildingPartnership Grant tothe construction of

the new Crookwflll

Skate Park, GoulfaurnMF Pru Gowarcf an-

nounced on TuesdayMs Goward joinedUppB rLachfan Shire

Council Mayor BrianMcCormack and

general managerJohn Be)] to see the

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A 10-YEAR wait tw an estl-mated S6 million civic and

community cenirc nowneeds a $150,000 uijretionof council funds to updatedie plans

Upper Lachlan ShtieCouncit has been pursuingstate funding for the pro-powd centre since 2007,after 1c plant were tabledln200G.

Ihe centre would see the

council'* flperatinju idocat-cd froin tbeiir present site toone adjacent to ViewhavenLodge on L^gan Road

CF Ron Cumnuns adccdhow long the council hadbeen negotialing tor lund-ing with Goutbum MF ProGowtd at the Decem-

bcTitttetingGeneral manager )ohn

Bell referced to die onginal

report on fht need for newchambers, dated 2006

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2007 »eeklng her ouppon toobtain tfae funding

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mg, the council laatructedMr Bell 10 now pursue altavenuw of funding For the

proposed new tentre.Mt Bell &ari efforts for ob-

tamli^ aubwaiitial fundlt^nould be oingotn6 "and wennist be ready to go if tiuitfunding eveiuuaiw"

The pmtous counul hadallocated $150,000 in thecurrenf budjget to uvesn-S/ase and u^rade ihe cen-tte'fc design.

On Wednesday, Mi DcUsaid dili wt>i because, if

funding became avaltabfe,dw cnuncU had to be nsady

to tiatt w>A unmedlately

The 2006 plans fcrthe cen-tre mctudf conununity areasiand tnodem ofttcw for staff

Hcmwei; faciliue* &>r theaiotDr regiaury do nat ineetthe requireBienis of dw de-paicnem

Additionally, the councilwould be abided to retainthe Gunning and Tantlga o[-fwa In peipenuty

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Attachment 2. : 1 Final BBRF a lication attachments

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TIGHT SQUEEZE- Both aides of the Council Chamberawa pactod to capacity at therecent meeting. Photo Bronwyn Haynes.

Night meeting a tight squeeze .'me public gallery nvet-Qowed with dose to forty res-idents attending the (^nmdlmeeting tail Thursday Theair oondluonlng unit i*at

damaged the week prior andthe fans worked overtime to

keep anaryoiie comturtabtB-Dtetiuscd at the meebng

were key topics; the propcKod

new cmlc centre, io8dwoik6iChristmas decoration^ the

Mayor's talk-bitck seteion

on tiie radio. Council funds,

flood roap impUuitioiw, thecouncil depot the wadte de-pot, disaUed toilets access,badqwd swtmming pools,ttreetscapes fuul much,mudt more The Garotte will

cover all tttew topi cs in fu-

ture editions.

Overall, the night uneet-mg vtw, a succest howererthese meetli^s need to besupported to condnue mthis lime-'ilot into the future

Some of the eaUery wen difrAppointed with the unity dcouncUlon.

COUiiC-;.

. BMKWWKHAWES

IN 2006 the Gazettt reportedtfut Council WAS to inves-

ttgaic the old salevards siteas a new place for a QncCentre and if the project wtoto go ahead, diat the c-umsntCouncil Chamtera would

become a pnme piwe of realestate

Jump forwiud to 2009,die Gawtte publubed thatCounul aaelc fimdu^ I'oi Acccnue but at diai stage diededdline for funding didn'tgive CAuafci] enough tuneto consult wiih the public.Two other sitea were thenroeuuoned ad the worts

depot and the cuirent sue.Also at that ttagfc, Mr Mowle(a past Coundl emptovec)wiît p<rmiauon to preseuta 3D modd to aupport theapplioatian rosUng around

$6. 000. CT SSsaw at die UmeMtdt 'vie should have openopmioiu dt thi* stage

Ateo in 2009, it was dte-oiBstid bv Coiincll thai

Ills |nopci*ed Civic CentreahouM have a museum and

art gallery included in thepluu. It would also have ameeting room to sed» 100phis. In May 2009, CouncUbad a knock back on their

funding appBuation Thevwete one of 400 appbc&iusm die nuinlng fo> . diaie (rfS2 UIlion General MwiagerIchn Bell, at iht nine. sahl

they [Council] had niet dlthe ctltena and had a strong^^dicatlon

[ump toT ward again to the

last Council ineetlng.Councillor CummiIU

mtived a modon aayj ng; "The

Geaarat Manager is NOTto indce aa appUcabon to(he Building Better ReghiiM

Fund Ibr the constnictlonof a new Ctvic Centre In

tiris firet round and that thewhole concept of birildinga new Gvtc Centre fs to be

put back on the table and thenttcpayei is M be Includedin any future detislon inadeby Council in relation to thisprotect* The motion wasdefeated by five votes to foul.The Ccwncil will now applySa the nea tundlng roundwdricfa doses on February 28.

Council has written to keycommunity stakehoklersand one of them mentkined

at die ineeting, the PtugressAisoclation, respondedby wylng they wiuld liltemwc infoimation about

die Centre before they canghre written support m theapplication- Ihe ProgressAtwdulon said they wouldlike U) sw more cummunlty

engagement

JOEO ihe sociai network for your suburb /^-Êve-ry day over 6,500 suburb* across Australia use Nabo (oget betcer \^. ^:ccmnencd with ihetrlpcsf area Here you can *b«r«r»cumm»idatlons, ~»a-dbcowr'awnii. andiiuy.wll o'' borrow item* all wth people focal 10 you

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Upper Lachlan has pursued state fundsfor a new civic centre since 2007Brian Dennis

18 Jan 2017, 10:48 a. m.

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u=httD:/ . r kwell zette. com. st /4411009/back-to-the-future

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future/&tel<t=Back%20to%20tha%20futur»8. via=Ceazelte)

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[mai[lo:?subiect=Back to the future&bodv=Hi, l found this article - B@ck to the

future, and thought you miaht.UJse it

httD://www.crookwellaazette. coip.au/5torv/4411Q09/back-to-the-future/l

A 10-year wait for an estimated $6 million civic and community centre now needs a$150, 000 injection of council funds to update the plans.

Upper Lachlan Shire Coundl has been pursuing state fvrtling for the proposedcentre since 2007, after its plans were tabled in 2006.

The centre would see the council's operations relocated from their present site

to one adjacent to Viewhaven Lodge on Laggan Road,

Cr Ron Cummins asked how long the council had been negotiating for funding withGoulburn MP Pru Goward at Die December meeting,

General manager John Bell referred to the original report on Vtw need for newchambers, dated 2006.

At that time, the council had received the proposal from Goulburn architect GaryDutaillis with drawings by tiie council's then director of works. Robert Mould.

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At the December 2006 meeting, the council instructed Mr Bell to pursue all avenues

of funding for the proposed new centre,

Mr Betl said the coundl had been in contact with Ms Goward since her etecUon in

2007 seeking ter support to obtain the funding.

Mr Bell said efforts for obtaining substantial funding would be ongoing, "and we must

be ready to go if that ftinding eventuates".

The previous coundl had allocated $150, 000 in the current budget to investigate and

upgrade the centre's design.

On Wednesday, Mr Bell said this was because, if funding became available, the

coiindl had to be ready to start work immediately.

The 2006 plans for the centre Include community areas and modem offices ftw staff.

However, facilities for the motor registry do not meet the requirements of the

department.

Addidonally, the coundl would be obliged to retain the Gunning and Taralga offices

in perpetuity.

Tho cost estimate for the new centre in 2006 was about $6 million,

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sHome (/) / News (/news)

/ Statement from Upper Lachlan Shire Council Mayor Brian McCormack: Community andCivic Centre Proposal

Statement from Upper Lachlan Shire CouncilMayor Brian McCormack: Community and CivicCentre Proposal

Upper Lachlan Shire Council's application for funding under the Building Better Regions Fund(BBRF) for a Community and Civic Centre has sparked much community comment after amotion at Thursday's Council Meeting by Councillors Ron Cummins and Richard Opie to notlodge a funding application was lost 5 votes to 4.

The Building Better Regions Fund supports the Australian Government's commitment tocreate jobs. drive economic growth and build stronger regional communities in to thefuture. A new Community and Civic Centre built in Crookwell seeks to achieve thoseoutcomes.

tn 2004 when the Upper Lachlan Shire Council was created from Crookwell and parts of theMutwaree and Gunning Shires, no money was made available to upgrade the currentadministration building or to create a new building that would meet WH&S standards forstaf

Besides the obvious problems with Council's current administration buildings in Crookwell,including the lack of gallery space for Council Meetings, undersized. ad-hoc and disjointedoffices, increased maintenance costs due to the architecture and age of the buildings and areception that does not meet the requirements of Roads and Maritime Services - Service

N5W testing to name a few. Council sees this project as a significant step towards meetingthe modem needs of our ever evolving community.

The Community and Civic Centre would house 'smart-work' meeting rooms which would giveindividuals, community groups and organisations access to high speed internet and businessservices - a facility that does not currently exist anywhere in the Shire.

The Council Chambers would include break out meeting rooms and a kitchenette. It wouldalso double as a conference centre that would bring regional conferences and meetings tothe Shire, benefitting local businesses, community and organisational groups alike and be aboost to local tourism.

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Also proposed in the draft plans are some large community spaces which have possibleexciting uses such as art/sculpture gaNeries, a historical museum, tourist spaces orconference areas. Use of these areas will be discussed and determined with the communityat future consultation meetings.

Initial costing for the Centre is ¥10, 252, 451 .Council is seeking exceptional circumstances co-funding exemption in this application to BBRF which means that we are asking for fullfunding for the project, not the 50% we would usually need to find to be eligible to apply.

Building the Community and Civic Centre is an investment in the Upper Lachlan Shire'sfuture.

Although we were seen as Fit for the Future under the recent (PART determination. Council

struggles to maintain services like Service NSW due to its current, substandard facilities. 1 am

sure no one in our community would like to see our current services be decentralised to

adjoining Shires.

Applying for the BBRF is the first part of a concerted effort to keep important services andhave a positive economic effect in the Shire.

The draft plans for the proposed Community and Civic Centre are available via the followinglink: www. upperlachlan. nsw. gov. au/coundl/other-public-documents

(http://www.upperlachlan.nsw.gov.au/coundl/other-public-documents). Anyone whowishes to provide comment on the plans is asked to do so by Friday, 31 March 2017 via postto JK Bell, General Manager, PC Box 42. Gunning NSW 2581 or [email protected] (mailto:[email protected]).

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About the shire

Upper Lachlan is located on the Southern Tablelands about 45km west of GoulbLfrn. 100km north ofCanberra and about 130km south-east of Bathurst It is an area that is known for its fine wool andpotato production, history and picturesque countryside,

About 7.500 people live in the Shire, with about 2, 000 people living in the major centre of Crookwellwith the majority living in the smaller towns and villages or on properties.

Contact us

Phone: (02)48301000Fax: (02) 4832 2066

EffUnCil®UPIfCr|a(;hlan, nsw.KftY, SU("iailta:[email protected] >vûl

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I Community and Civic Centre ProposalBronwyn Haynes (/profilo/385/bronwyn-haynes)

24 Feb 2017, 10:49 a, m,

(https:/ -facebook. m/s arer/sharer. h ?

=h ://www. ro kwell azette. com. a to /4490145/ tatement-fr m-u er-la hlan-shire ncil-ma or-brian-mcoormack mmun nd- ivi ntre-irooosal/

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url=h ;//www. c II azetla. m. au/ f4490145/sta n -fr m-u er-[achl in- hire-council-ma or- 'an-m rmack-commun' -and-civi -centre-

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maitto:?su 'ect=Statement from U r Lachlan Shire Coun j[ Ma or rjanMcCormack; Communj and Civic Centre P osal&bod =Hj 1 found this article -Statement from U r Lachlan Shire Council M or Brian McCormack;Communi and Civic Centre Pr osal and thou ht ou mi ht like ith ://www. crookwel[ azette. com. au/sto /4490145/ tatement-from-u er-lachlan-shire-coun il-m or-brian-mccormack-comnnun' -and-civic- tr ro osal/

Upper Lachtan Shire Council's application for funding under the Building BetterRegions Fund (BBRF) for a Community and Civic Centre has sparked muchcommunity comment after a motion at Thursday's Council Meeting by CoundlloreRon Cummjns and Richard Opie to not lodge a funding application was lost 5 votesto 4.

The Building Better Regions Fund supports the Australian Government's

commitment to create jobs, drive economic growth and build stronger regionalcommunities into the future, A new Community and Civic Centre built in Crookwellseeks to achieve those outcomes.

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In 2004 when the Upper Lachlan Shire Coundl was created from Crookwell and

parts of the Mulwaree and Gunning Shires, no money was made available toupgrade the current administration building or to create a new building that wouldmeet WH&S standards for staff.

Besides the obvious problems with Council's current administration buIMings inCrookweN, including the lack of gallery space for Council Meetings, underaized, ad-hoc and disjointed offices, increased maintenance costs due to the architecture and

age of the buildings and a reception that does not meet the requiremerte of Roadsand Maritime Services - Service NSW testing to name a few, Council sees this

project as a significant step towards meeting the modem needs of our ever evolvingcommunity.

Th& Community and Civic Centre would house 'smart-work' meeting rooms whichwould give individuals, community groups and organisations access to hfgh speedinternet and business sefvices - a facility that does not currently exist anywhere inthe Shire.

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Initial costing for the Centre is S10,252,451 .Council is seeking exceptiona) circumstances co-fundingexemption in this applicatfon to BBRF which means that we are asking for full funding far the projsct,not the 50% we would usually need to find 1o be eligible to apply.

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The Council Chambers would include breakout meeting rooms and a kitchenette. It

would also double as a conference centre that would bring regional conferences and

meetings to the Shire, benefitting local businesses, community and organisationalgroups alike and be a boost to focal tourism.

Also proposed in the draft plans are some large community spaces which havepossible exciting uses such as art/scutpture galleries, a historical museum, tourist

spaces or conference areas. Use of these areas will be discussed and determinedwith the community at future consultation meetings.

Initial costing for the Centre is $10, 252, 451. Coundl is seeking exceptional

circumstances co-funding exemption in this application to BBRF which means thai

we are asldng for full funding for the project, not the 50% we would usually need to

find to be eligible to apply,

Although we were seen as Fit for the Future under the recent tPART determination,Council struggles to maintain services like Service NSW due to its current,

substandard faciiities. I am sure no one in our community would like to see our

current sen/ices be decentralised to adjoining Shires.

Applying for the BBRF is the first part of a concerted effort to keep important servicesand have a positive economic effect in the Shire.

The draft plans for the proposed Community and Civic Centre are available on

Council's website:www. upperiachlan. nsw. gov, au/counal/other-public-dacuments.

. Anyone who wishes to provide comment on the plans is asked to do so byFriday, 31 March 2017 via post to JK Bell, General Manager, PO Box 42,Gunning NSW 2581 or email council@upperlachlan. nsw. gov. au.

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Pd'iC'pt »['. I'lK' 1 !v, ?;ti!:;n

1. About the profile areas

2. SEIFA index of Advantage and disadvantage

3. Estimated Resident Population

4. Service age groups

5. Residents place of work - cost of commute information

6. Individual income

7. Employment Sectors



\bout the profile areas

-ocatlon and b'. undanesIpper Lachlan Shire is located in the Southern Tablelands o( New South Wales, about 240 kilometres south-west o(ie Sydney CBD and 140 kilometres north of the Canberra CBD. Upper Lachlan Shire is bounded by Cowra Shire,ie Bathurst Regional Council area and the Oberon Council area in the north, Wollondllly Shire and Wingecarrlbee. hire in the east, the Goulburn Mulwaree Council area, the Oueanbeyan-Palerang Regional Council area and theass Valley Council area in the south, and the Hjlllops Council area in the west.

>lame originipper Lachlan Shire is named after the Lachtan River, which forms the north-western boundary of the Shire, Theachlan River was named after Lachlan Macquarie. Governor of New South Wales, 1809-1821.

mportant Population

7, 8762015A3SERP

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712, 883hectares (7, 129 Km")

Popula t;'. i '^ep?yt\

0. 01persons per hectare

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Page 1 of 3 id OKftapy^iis"


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compiled and presented in profile. id by . id. the populalion cxpcrls.

I Drivers of o ulation chan e

>ettl me i stor

uropean settlement of the area dales from the 1820s, with land used mainly for grazing and crop growing, and later)me potato growing. Populalion was minimal until the 1840s. Growth took place from the 1850s inlo the late 1800shen several townships and villages were established, spurred by gold mining and the opening of the railway line?m Sydney. Expansion resumed during the post-war years, with population decline from the 1960s. The populationthe Shire fluctuated slightly between 1991 and 2011, butgenerally remained at about 7. 000 people.

Page 2 of 3 id thepat>iti*)*ii;-



Laiadiduae

AgriculturalParklandResidentialOther

Item: 12.5

Land use

Upper Lachlan Shire is predominantly rural, withsettlement based mainly in the township ofCrookwell. f he smaller townships of Gunning andTaralga, and the villages and centres of Bigga,3inda, Bresdalbane. Collector, Dalton, Grabben3ullen, Jerrawa, Laggan and Tuena. The Shiresncompasses a lotal land area of about 7, 100square kilometres. Rural land is used mainly foragriculture, particularly sheep end cattle grazing,vith some wheat, crop snd potato growing arid'iliculture. Tourism is also an important Industry.

TransportJpper Lachlan Shire is served by the Hume-tighway, the Federal Highway and the Melbourne-

Sydney railway line.

ajor featuresAajor features o1 the Shire include Abercrombie River National Park, Blue Mountains National Park, Keverstonerational Park, Tarlo River National Park, Wombeyan Karsl Conservation Reserve, Keverstone State Conservationirea, Wombeyan Caves, Mundoonen Nature Reserve, Razorback Nature Reserve, Grabine Lakeside Holiday Park,'art of Lake Wyangala, Crookwell Wind Farm, Gullen Range Wind Farm, Taralga Wind Farm. e Lachlan River andie Crookwetl Central Business District.

ndigenous backgroundhe original inhabitants of the Upper Lachlan Shire were the Gundungurra Aboriginal people.

ncluded areasipper Lachlan Shire encompasses the localities of Bannaby, Bannister, Bellmounl Forest (part), Bevendale, Biala, Big[ill, Bigga, Binda, Blakney Creek, Brayton (part), BrcadaEbane, Broadway. Chatsbury, Collector (part). Crooked:orne>, Crookwell. Cullerin, Currawang (part), Curraweela, Dalton, Fullerton. Golspie, Grabben Gullen. Greenwichark (part), Gunning, Gurrundah, Jerrawa, Lade Vale, Laggan, Lerida (part), Limerick, Lost River, Merrill, Middle Arm>art), Mount Werong (part), Myrtleville. Narrawa, Oolong, Peelwood, Pejar. Pomeroy (part), Richlands, Roslyn,lonequarry, Taralga, Tarlo (part). Tuena, Wayo (part), Wheeo, Wiarborough (part), Wollogorang (part), Wombeyanaves (part), Woodhouselee (part) and YalbraNh.

Page 3 of 3 .rl PttShtl K.llf-1



er Lachian5EIFA index of Advantage and Disadvantage

(, 'Y.pF ' k-

Total households

he SEIFA index of Advantage and Disadvantage has "been conslructed so thatilatively disadvantaged areas have low index valt. ies while relatively advantagedreas have high values".

he index of Relative Socio-Economic Advanlage/Disadvantage is derived from attributes such as low income, low^ucational attainment, high unemploymenl. jobs in relatively unskilled occupations and variables that broadly reflectsadvantage rather than measure specific aspects o^ disadvantage (e. Q. Indigenous and Separat&d/Divorced). At thejvantage end of the scale, households with high incomes, high education levels, large dwellings high numbers oflolor vchicles^ spare bedrooms and professional occupations conlribute lo a higher score,

igh scores on Ihe Index of Relative Socio-Economic Advantage/Disadvantage occur when Ihe area has manyimjlies with large houses, high incomes, low unemployment rates and professional occupations. Low scores on tliedex occur when the area has many low income families and people wilh little training and in unskilled occupations.5 well as children in hoLrseholds with jobless parents. Unlike the index of disadvantage, a high score on this indexdicates both 8 lack of disadvantage and a high level of advantage, based on these atlributes.

3r more information on the Index of Relative Socio-bconomic Advantage/Disadvantage and all other SEIFA indexesease see Australian Bureau of Statislics 2011. Socio-Economic Indexes for Area_s LSEJFA 2011 ) cat. no.333. 0.55. 001.

3r Statistical Areas Level 1 (SA1s) across Australia, the average (population weighted) SFIFA score on the index ofsadvantage is 1,000. 1 herefore areas with an index above 1,000 are above the Australian average and so relativelyss disadvantaged. while index figures below 1,000 indicate areas of relatively greater disadvantage when comparedthe nation.

;EIF/-\ index o< AdvantaQC- anc^ nisaavantage, 2011

Ippftr Lschisn Snii^ - 'JS'JP! rfcsjo'cncb

.inning - Dallon and Dislricl

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jstralia

iw South Wales

3per Lachfan Shire

jral Uppoi Lachlan (North)

anberra Region

-(}u(<w(Atl and DiKtnct

igional NSW

iourco: Australian BureHu of StEitistics, Census of PoDulation. and Housing 2011. Compileci and prhs^-ntftd in atlaK. id by Jd , thelopufcitkin ^xpKrts.

SEIFA-disadvanta eb Local Government Area

I SEIFA-disadvanta eb small area

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9SB2

960.8

Page 1 of 2 iri Vrti»t>.wtw


Item: 12. 5 Attachment 2. : 1 Final BBRF a lication attachments

\nalysisIppei iachlan Shire's SEIPA score for ?011 is 996.

^he areas with (he highest IRSEAD Index scores (i.e. The areas of lowest disadvantage in Upper Lachlan Shire).

Gunning - Dalton and District (1031. 5)Tsrslga and Dlslricl (1010. 7)Rural Upper Lachlan (North) (993. 5)Crookwell and District (968. 2)

heâreas with the lowest IRSEAD index scores (i. e. The areas of highest disadvantage in Upper Lachlan Shire),

Ci'ookv^li and

Rural Upper Lachlan (North) (993. 5)Taralga and District(1010 7)Gunning - Dallon and District (1031. 5)

)ata noteshe SEIFA index ofÂdvantage and Disadvantage is an aggregate measure of general advantage and dissrived from 2011 Census data.

allowing are a few specific caveats about this data:

SE!.FAJS a"'imateammeasure which. draws to8®lher a number of differenl variables measuring advantage anddisadvantage [nân area. White mapping the data at SA1 level shows the spatial distribution of 3isvariation within SA1s may be masked. ' ~ ~ --. -... -a^ , »., .. u,

It is possible for an area to score quite low on the index of disadvantage, but have a moderate score on thel"^^\°f-adâ"?a9?d's?dvanta8e'due to the presence °f t)oth advanlaged and disadvsnlaged groupsSE!.FA..Ca"n°Lbed;rectl.ycomtlar.ed °VCT. lime'The SCOTes are °"iy reievanl in ra"i<in9 eeograpîc areas for the 2011cere"s.a"dra"n°tbe CQmPared to eariier Censuses. This Is dueto chBnBes in the c'om'po°siti'o'n"of"iheTn'dex'o°TO?'l'ime.

cannol be used to make inferences aboul individuals living in an area.SEIFA Is based on Census data and does not measure aspects of advanlage/disadvanlage which are nol coverecthe Census, Examples are wealth and tocational disadvsnlage. ' °

xjnore informalion on (he construction and use of the SEIFA indexes, please read carefully the informalion on theBS websile. Australian Bureau of Statistics 2011. Socio-Economic Indexesfor Areas (SEIFA 20111n;333. 0.55.001.

Page 2 of 2 iri flit&Elp^tiiyt



Jpper LachEa'opulation highlights

Shire

;s'irrated Reside '' Popuiation ^ERP)

'car ((.-nding Juiic 30)

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

2015

Change inNumber number

7. 185

7209

7, 229

727G

7. 333

7.379

7.422

7555

7^596

7756

7.876

*24

< 20

<47

* 57

+46

«43

.I133

-41

+160

«120

Change inpercent

+033

.>0. 2S

*06S

+0. 78

.i|)B3

+0.58

i1 ',9

.. O. Sd

I; 11

<1 55

ioiircc Ausiralian BurofiLi Q) Klalistic's. Rf;gion?l Popolfllion Growth. Auslrohs (3?18. 0) Compiled and prcs-crilod in profile. id by jd .ie populatioi cxpRrts.

2011Upper Lachlan

ShireRegional NSW New South Wales Australia

Median A e

Median weeklhouseholdincome

$945

38 37

51,2

Coupleswith children 26%

27% 32% 31%

Older cou leswithout children

14%

Medium andhigh densityHousin

%16% 'i1»/t 25%

Page 1 of 2 iri

teapj '^i*-^



Householdswith a mortgage 29%

33%

Medianweekl rent ^,1^

$218 S307 S2S9

hlouseholdsrentinf 16%

Non-Enalishspeakingback rounds

3%5% 19%

Universityattendance 2%

Bachelor orHigher degree 11%0/_ _.

.I 2% 20% 19'/<

Vocational 22%

Unemployment62% 59% 56t

SEIFA indexdisadvantage2011

10061002

Page 2 of 2 iH m

WM<lll^



Jpper Lachlan Shireservice age groups

he Age Structure of Upper Lgchlan Shire provides key insights into the level of demand for age based ser/ices andicilities such as child care. It is an indicator of Upper Lachlan Shire's residenlial role and tunction and how i1 is likely1 change in (he future.ervice age groups divide Ihe population into age calegories that reflect typlcyt life-stages, 1 hey indicate the level o'Tsmand for services that targel people at different stagey in life and how that demand is changing.o gel a more complete picture Upper Lschlan Shire's Age Structure should be viewed in conjunction with hlouseholdvoes and Dwelling Types.

\ge structure Service age groupsJ>:-^f l^h, ;-" ^W

'-, ide:<c^:

. Us, 2011 2006

rvtce age gioup (years)

Babres and pre-schooliirs (0 tu 4)

Primary schoolers (5 to 11). i Secondary schooffirs 02 to 17}

lyrtiar^'education and indppenrience(18 to 24)

Young workforce (25 lo 34)

Parents and homohuilders (35 to 49)

Older workers and pre-retirefis (SO to 59)

Empty nbsters and r&tiree^ (60 to 69)

:': Seniors (70 to 84)

Elderly SQcd (85 and o^cr)

Fatal population

Numbei

401

658

581

-!1&

498

1 429

. 1^-

(I'o-t

nil

5.6

91

8.1

58

8.9

188

15.7

144

127

Niimber

410

733

591

411

586

1, 498

1. U84

915

754

*/I

5.8

103

8.3

58

8.3

21 1

1F>3

129

106

15

Change

RegionalNSW % 2006t0?011

6.1

97

8.8

80

10.8

209

13.6

103

9.8

1 b

iourcc: Aiistrafian Btjriiau of Slaiislics. Census of Population and Housing 2006 and ?011, Compjicci and prcscnlccl by jd,, theiQpulalion cApcrls.

.c

-7E

.c

+4

-8E

-7C

* 44

+122

< 162

+2C

) Forecast service a e rou s 2011 and be ond

Page 1 of 3 irl 9 pttfKt^tty



Age structure - service age grouos. 2011

RtS'oro' NSW

T&lsi pers.c'ns

Upper Lachlan S-hro

StM&ans p~e"»c*'.-&ci-e'v»5!o4i

="'fli*"i s. ?<t<,-.e--A"s-;£'i: 11;

5^;ftfiA^ icr-^-?, *'»i'!;ti;-T'(

"^.a^WifCtJo" &r'£: mif<!&er'<-6rtee^?i. *;^'.

\&cf '5 ^'<'^c-^t . 2? to 3rf;

tfrt'»ftt h^s '.. 51 m»b^»»ft*Fi '3£ ;;. *?.

5-a*'.t, ^*t. *ti ft^s p'fr. - ^e» SO^. 53:

sff{»^- nfstt^ jirr-i; 'wcxfli. ;?^ t: £?<

Ssn.s^ "s»s.

EiW'v s^vs . 3( *n& &<8(i

1; 1?

*>ofthaooBul8ttofl

source: AiiKtralirin Bureyu of Stalistjr^s, Cfinsus of Population yn<1 Housing, ̂ 011 (Usuiil rhsicfence 6^t»)^ompiteri and presented in profile. iri by . id. the population exfierts.

Change in age structure - service age groups, 2006 to 2011Upper Lachlan Shire -Totai persons

Babies and pre-schoolers(3to 4)

Primary schoolers <6to lit

Secondary schoolere i12to 17}

Tertift^'education and inclependBncei;16 to24)

Younfl -worMorce i25 to 34)

Parents and homebuilders (36 to 4@)

Older workers and prfrretirees (SOto 69)

Empt>- nestcrs and retirees (&&to £9]

Sanlors (70 to B4i

Elderly agetf (85 and overf

-1DO -60 0

Chanoe In number ot people

+60 *100 +150 <.2U>

Source: Australian BurCtiu of Stalistic*-. Census, or Population and Hoiising. 200C anc) 2011 (Usits! ro&idcncc dala)Sompifcc! and proscntod in profflo. id b\ . id. Ihc; populst. ionCKpurls.

Page 2 of 3 irl m

frip.wlriirt



)ominap grouD?nalysis of the servico age gioups of U|iper Lachlan Shire in 2011 compared to Regional NSW shows that there was awer proportion of people in the younger age groups (0 to 17 years) and a higher proportion ol people in the older ageoups (60+ years).verall, 22. 8% of the population was aged between 0 and 17. and 29. 0'fc were aged 60 years and over. comparedith 23. 6% and 24, 5% respectively fur Regional NSW.

ma ir ) e nie th tructu f Uupfc-r -i , .-3i v^ tHfiW! . 't f*. !'. ^;<. Of 'hnipiy ncs ft^ yiid rttiroRS' (14.4% cf^iparc-u so 1 > 0 'c^!\ ''.

::; i pC-T )ltSUC Gif 'Senort-' (12 /*... cotr!paroc ;o '. ;'. ^'-1

A smaller percentage of 'Young workforce' (6. 9% compared lo 10. 4%)A smaller percentage of "I ertiary educalion & independence' (6. 8% compared to S. tVc)

:mei(;ing gruuau.om 2006 to 2011, Upper Lachlan Shire's population increased by 109 people (1. 5%). This represents an averageinual population change of 0.31% per year over the period.

. 't ;hat ge th aa t nSeriiois pn i' .'-'/;){. U'; ;*f'fi;-*.,ir'. i. it', ll'-^tCIS fc-mi t£;ll!f(:t; ?tM) 1c. K*! i-< "23 i)(.>oi?i<')Young workforce (25 to 34) (-8R peoplo)Primary schoolers{5 t" 111 (-76 peo[ilfi)

Page 3 of 3 iri BKMfrjt^l>y



residents' place of work

/here do Upper Lachlan Shire's residents go to work? Journey to Work data shows how many residents work locally,nd how many commute out of the area and where they commute lo. Some areas consist mainly of dormitory' suburbsnd Ihe majority of the residents commute out to work. Other areas have large employment centres which attract aical workforce. Understanding where Upper Lachlan Shire's residents go to work assists in planning and advocacy forlads and public lrans(>ort provision. H also helps lo clarify Ihe economic and employment drivers across areas andssists in understanding the degree of employment self-containment within Upper Lachlan Shire.

)verview

.mployment location o( resident.

ipl^i l-'^itan Shr''

jve and work in the area

.ivc in the area, bul work outside

/Vork location unknown

Fatal employed residents

2011

Number

1. 900

113

461

3,474

5<1.7

320

13.S

100.0

Employment locationof residents 2011

Upper LacWan Shire. Uve and work in'the area

Lr/e in the areabut woih outside

ioures- Australian Bureau of KtHtiiitics. Census of Population and

lousing 2011. Compiled and presented in economy id hy ̂ d_. tttc)0pulalic>n experts.

fcmiit. i. Aifsttalian t<urc, su of KlhtiF. iics.Cen&UK of t'upulHlitin and HuUMny2011 (URti^trftr. iricnccd. ilfijCortiFiiificland prfet-t-ntt-d 111 ptofilf )rf bv K) ihf;pfsjnitnlicn Oi.pR fC

letailed breakdown by SLA

Page 1 Of 3 iri VwOit^dtitn


Item; 12. 5 Attachment 2. ; 1 Final BBRF a lication attachments

Employment locations of esi" en s ^>. SL 20

^a"M Liigsna?-:

HfcTDrnffl? Dbbbo

kVe^ni'to'' MjJl',

t>.... ij*n:

l-Jir. ii- P

Conriaba; n

v*'eaftys-'ani;

. Pe'*.fi

FOTUKa

Gr^tte;;

.01 Arc f

.biitliut&l

Efe\'wvCkK tincc

Can':

Obfrran Ldtoso'i

BpdfiPfys . { 1&e k

Pirtoi

Legend

E/i D Upper I aclilan Shire

"".* Ri E] Numbei of residents

11 to 37 people

38to78pe»i, le

79 to 179 people

1Bnin487pB OplB

488(0 1, 900 people

V/-id*3

r

Ma

(ritiitn

Le^tot

f. ssiSTim

Lo:ktisft

CO'SAIAlbui,

Cft:lt«n

'ppd itcn . A^r)(l5trtti

BMc-.e HyrtlrfardBitf;hl

Tt-na" '".'E

C32tsmin

,Jjn?e

^ "^"urn Jt

"imaerumb.

rTow&nii

Jmdebyn?

^ noerra

t7r»; 1

,,>*1.'

p..,

firsidih'oari

D -- j.r'j;t &'.

Ed'Oc

Maref?y

CBCTI?

Esmfaafe

^ y 'i l-

.

ifiiircc' Atislr&lian BMrcau of Slotislics. Ccnsiis of Populalsoii ;ind l-fout;ing 2011.

;cjmfjilK(l ;ind [irt-sentKd in (>io1ile. »l l)y . id. thn populalion sports.

Wy-UhLll'

Page 2 of 3 iri .At9<lfr*4lw



Employment ;ocation of residents by SL

. J^ip-t LanMRn Shr " ota! rtf> a i-A)! ̂ i. Ai,.

.A

Upper LHChfpn Shire (A)

Goufburn Mulwarec (A) - Goutburn

POW Stale/Tcrrilory undefined (NSW)°OW No Fixed Address (NSW)

SOW not staled

fass Valley (Al

Jnincorporatcd ACT - Cily

3ou!burn Mufwaree (A) Bal

Jnincorporatecf ACT - Fyshwick

30W Capilal cily undefined (ACT)

Jnincorporalcd ACT" Majurg

Jnincorporated ACT - Mitchell

Jnincorporalad ACT - Belconnen Toivn Centre

3ucanbt:,yan (C)

/Vingecarribec (A)

Jninf orporated AC1 - Sarton

Jnincorporalcd ACT - Brucc

Sydney (C)- Inner

Soorowa (A)

.tnincorjiorste^ AC1 - Russell

2011Number

1, 900

.tBB

180

163

79

64

46

38

32

24

23.'1

20

20

19

19

14

12

1-1

M.-,

1'«(

5.:

4;

2.;

I!

1.;

1 -

O.i

0;

0.;

0(

O.t

o.e

0.;

O.E

0.;

0;

0.;-

0. :'

^S<Anu^^Burca" " Eiti"'s"cs' censusofP°P"^°"a"dHpMsi"flZ011 Coinpilcd and prcscnlcd ," profde. id by X. ll.cI Residents' lace of work b Indus3| Residents' lace of work b occu ation

OTE'l T^bte totete may nt>t equate with other similar tables due lo randomisation ot small numbers. Please refer toe specific data notes for more information.

Page 3 of 3 M I»KWt^ltCf



CtB«*.t»t»Nminii

Cost of commuting to work.. fw»^ffr*

.*<)»

fr.£

f11-11MI

A resident commuting to Goulburn from Crookwell for work travels 43.9km each way. Working from a hubwill save $72. 17 in car operating costs per day round trip in a midsized car.

A resident commuting to Canberra from Crookwell for work travels 260km in total. Working remotely cansave this resident 3 hours of travel and $213. 72 car operating costs per day.

h NRMAMwntxrsnip

Travl K»"»"°«'"'«.» EnnuifimM

BtDtws "teo* tt*t-ie* C'KCI TTB.nine 5t»«in(*<'itft-ri WSyAt.^lofw

Cafflanui CM lnuolrt;<)

Attntii id«ty k Atfx* GfftrDfinnt IW^uinct

, ^

Car Operating Cost CalculatorSiw:t\»* 5c>-n'A-»l«

Mtkt.''Mazas _______v}

ModeljCX-i v,

Vartafrt:^ti££iTcx-'£Ak?''»^^2"?L'fe'-SPAy'Ohw'T:CAVtbdS'^A&&l>IMauu CX-£ Akf t^^; 2 ;L E SO ftLTSIiWiCArtC 4C .VASSh

Turrh

>[W'J>

iiturnc.

'KflDiufr'

y*i

M*2dtCX-£ 466KC3' 'I:p'»ns"r0t,rtr

(4»i<;;pL6SPAUTOMATiG

AV,'D<0V,'AGC\

*IH>11°" 1».l

WOl

.en!* un

^\L£A^3=ETRC I;71 6;

<lvet

.°"".'"":,. «."". '... ". ""...,":..uTkl, ^;";;"'"""""'., >|

I St

Slatu 'IKw)

ac -KC



Jpper Lachlan Shire^dividual income

. dividuaUncome statistics are sn indicator of soRio-economlc status. With other data sources, such as Household£ome, ^Qyalifiratiore. and QccupaUon, Ihey help lell the slory of the economic opportunities and socio-e^;^^t-L!!. °_^p.e/-.La-chla" shir,e'The am°unt °f i"come an individual receives is linked to a number of fsctors inciudingTiployment status, afle.fas for instance students and retirees often receive a lower income), qualilJcations'and'tvDe'ofTiployment,.

ie incomes presented on this page are for the latest Census year only. For comparison of incomes over time. no 1cdivldual Income Quartiles. ' ' --^. ---. -...... -,

Veekly individual income

.. ipftr i ar. nan Ship h.,.., intt .., i.. ^ i^j,.,,. .. s-. i-^r- 2011

tekly gross income

Megative tncome/ Mil income

t1-*,199

(200-5293

(300-S39S

i400-S599

;600-S,799

>fi()0-S999

>1UOO-S12'(P

>1250-S1499

>1500-S1999

>2000 or more

^ot slated

Fotal persons aged 15+

Number

434

459

715

755

761

618

483

471

228

291

229

43S

5,880

7.4

78

12.2

128

13.0

10.5

8.?

80

3.9

50

3.9

74

1000

New Soutt-Wgles K

a.t

7;

10.?

Wi

11.E

101

7.E

7E

5.;

6E

e.t

8C

100C

i°."rce.:..AUStr'!1""' B""'"" "(st»li!ili[:>>. Census of Pooulation and Housing 2011. Comi.ilBd and presented in profile.id bv .id . theiQpulation experts. ~^ " ' . - -- ,........... "", ^^, u^.

I Local labour force Individual income b Indust] Workforce individual income b indust

Page 1 of 2 iri tTHpepi^l



Weekly ' idivsdu?

T&ia; persc'n's

. Upper Laehlan S-ti'*

-ic-n e 2U i

Nsw Soutr v'vales

^<;

;i

];

& s

s»»'

St:':-E6»3 tS S»i5 5:;5M1^5 SSW^pms-l

Sl-SlM y;:~?Mi S';':-S. ''ii E*»:-S1;<> 6;5;:-EtsM .. teM ttt;

lt^s) «. * i^;.Cflt*' £;^<S253^Ji, I^^Cffi?

WWKIi'dioss Income

3ouK;(i: AuKtr;iliHn Bureau of Slsliytics, C^nHUh o1 Population and Housinti. 2011 (USUH) resi(tencK data)~:ompilMd and prnsenliid in [jrofile. id by id. thh population expprth,

)ominan groupsnalysis of individual income levels in Upper Lachlan Shire in 2011 compared to New South Wales shows that thereas a lower proportion oi people earning a high income (those earning $1. 500 per week or more) and a higher.oportion of low income people (those earning less than S400 per week).verall, 8. 8% of the population earned a high income, and 40.2% earned a low income, compared wilh 13. 1% and3. 7% respectively for New South Wales.

ia o aiffere we U y i ' ai N th s, >' u n rn

ere

A liiiQb! ;-(n'!. ni; ij( 01 , >'-lMi1. . -. ;h' ( i-'llf fi c^t»o c;-i f 12. 8% compared to 10. 2%)/. |'..T... (. I lll-li (. t. l.. [4i. rl I.I'T-I, ]. - '.'.'Id i.Mifif-i' i^MI ;. 2&6 i12. 2% compared to 10. 7%)A smolfci percentage of porsons who earner) S2000 or more (3. 9% cotnparcd to 6.0%} Asinallci pcrccntacjc uf persons who canicd S1500-S1999 f5.0% compared lo 0.5%)

Page 2 of 2 irl w.grtfu-dttV



Employment Sectors Upper Lachlan Shire

Change in industry sector of employment, 2006 to 2011UpDer Lschlar} Shire - Total em^oyed ofcrsorsE

f^'.Ch tyre. Fpr«syy ftnaFisftine

'/ininp

?. tt-^fai:iL. *, t-,t

Eitct'c-:) 5as. AIiitran(i'.';-Bl;e5cFv;c<s

tfSVi.t:^

Anei icsfti^Kacfr

RUffT'EEt:

Acc?(nmofli*i'Dr. »nt Ffc&itSertffCK

''.6rsptn. ccsia'»^cAI <*<'-. C(^-"i

life ?ITIB! E""!.ttol &trc~t:cctn:ini. T'rEtl c'ni

F"r-t. r-. C'E-&'-Ctni. TT£frSf*-. CW

Re-'';R.. H:'-irca"cE te< Esia:t 5e'<-CK

FTC. ftS5'tra, Sce«}. fcar:Ttc'-CESE'vCtS

.^fim'- s:ra:-*tt''e&>f&&l<e'-*. cts

Pi-b :c Acf". " s:'ti sf ar's EEteij,

Ec i.Si:. t-lir ;'''»'. ^;

Heal- Cft fC SE'c't AiSiitfct

4ni tfc^tc'tMc. -- StTt EW

Cihct &»t'fict3

I^P)f(tfB;6ii OMtT'betfE:-"C?SUtfrrtj

~£r-6£

Chanot in nunsbcr ot empto^tf pMpte

Employment self-containment by industryUpper Lachlan Shire

Industry

Agriculture, Forestryand Fishing

Mining

Manufacturing

Electricity, Gas,Water and Waste

Services

Total

employed

residents

919

13

147

45

2011Residents

employed

in Upper

Lachlan

Shire

793

0

64

22

% residents

employed

In Upper

Lachlan

shire

86.3

0.0

43.5

48.9

Total

employed

residents

1, 004

7

127

27

2006Residents

employed

in Upper

Lachlan

Shire

777

0

58

16

% residents

employed

in Upper

lachlan

Shire

77.4

0.045.7

Change

2006(0

2011

+8.9%

0%-2. 1%

59.3 -10.4%



Construction

Wholesale Trade

Retail Trade

Accommodation and

Food Services

Transport, Postal

and Warehousing

Information Media

and

Telecommunications

Financial and

Insurance Services

Rental, Hiring and

Real Estate Services

Professional,

Sdentific and

Technical Services

Administrative and

Support Services

Public

Administration and

Safety

Education and

Training

Health Care and

Social Assistance

Arts and Recreation

Services

Other Services

Industry not

classified

Total industries

249

69

244

164

118

31

51

27

144

62

332

241

370

31

129

86

3,472

79

33

139

106

53

13

11

9

63

28

93

120

180

12

78

22

1,918

31.7

47.8

57.0

64.6

44.9

41.9

21.6

33.3

43.8

45.2

28.0

49.8

48.6

38.7

60.5

25.6

55.1

221

77

232

148

122

35

26

22

137

32

296

187

320

28

91

80

3, 219

98

39

144

96

47

12

7

69

16

106

103

156

9

62

24

1,845

44.3

50.6

62.1

64.9

38.5

-12. 6%

-2.8%

-5. 1%

-0. 2%

+6.4%

17. 1 t24. g%

46.2

31.8

50.4

50.0

35.8

55.1

48.8

32.1

68.1

30.0

57.2

-24. 6%

+1. 5%

-6.6%

-4. 8%

-7. 8%

-5. 3%

-0. 1%

. 1. 6. 6%

-7. 7%

-4.4%

-2. 1%

Source: Australian Bureau of Statistics. Census of Population and Housing 2006 and 2011.

Ihpept t^t-

eiipcni



^ih

isastei InfoiT ; tkn

1. July 2016 Storm and floods

2. July 2015 Snow storm

3. February 2012 Floods4. December 2010 Floods


Item; 12.5 Attachment 2. : 1 Final BBRF a lication attachments

NSNATURAL DISASTER ASSESSMENT FORM

Current as of 30 September 2013

Local Government Area:

General Manager Name:

General Manager Contact Details:

The Information below is current as of

the following date:

PART A-NAT RAL DISASTER DETAILS


John Bell

0248301000

J

29/7/16

Type of Natural Disaster: BushfireX Flood

CycloneLandslideMeteorite Strike

EarthquakeX Storm

Storm SurgeTsunami

Tornado

Date Disaster Commenced [ 22/7/16

Description of NaturalDisaster as it occurred inthe local government area:

! Storm event that resulted in heavy rainfal! and wind conditionsthat resulted In substantial damage to Council road network,especially around watercourses.

The damage by the rainfall was further exacerbated by the largeamount of debris remaining on the ground and Mocking roadsidedrainage -followin the unresolved snow event of 16 July 2015.

PART B - ACKNOWLEDGEMENT

I confirm that;

a) the public assets listed in the attached schedule have been damaged as a result ofthe natural disaster described above

b) a true and accurate description of damage has been provided and

c) a fair and reasonable estimate of repair and restoration costs has been provided,based on the most reliable Information available at this time.

i 6d\n ral Manager

Please »un and e'-m?il completed notices to; a orfaxtot02)921292[)0


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PART C . SCHEDUl F DAMAGE TO ESSENTIAL PUBUC ASSETS

I Road infrastructure) - These may include Council assets, not reasonably coverableby^_:n's7ran^at"a7eus'e7toprovTdeor'fadlitate transport in the community, free of charge or at a nominal charge well below the costs of production.RefNo.1

Description of Public Asset

State Road 54 Goulbum, Crookwell to

Abercrombie

Regional Roads MR52, MR248 West,MR248 East, MR241, MR258.

Regional Roads MR256-Specificallywatercourse at 2. 7 km north ofWombe an Caves intersection.

ULSC Local Road Network

Description of Damage Sustained

Repair of scour around drainagestructures and longitudinal drainagesystems (table drains). The damage hasaffected the structural Integrity of theroad.Restoration of gravel pavements and"lifted" bitumen sealed wearing surface.Removal of debris to restore the drainage5 stem and road formation.

Repair of scour around drainagestructures and longitudinal drainagesystems (table drains). The damage hasaffected the structural integrity of the

road.Restoration of gravel pavements and"lifted" bitumen sealed wearing surface.Removal of debris to restore the drainagesystem and road formation.Repair of scour around drainagestructure. The damage has affected thestructural Integrity of the road.Repair of scour around causeways,drainage structures and longitudinaldrainage systems (table drains). Thedamage has affected the structural

Date(s)thatDama e Occurred

22/7/16

Estimated Cost of Clean-up,

Repair and/or RestoraUon$120,000

22/7/16 $25, 000

22/7/16

22/7/16

$46, 330

$590^160

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ULSC Local Road Network - SpecificallyMontana Road at 6km from Peelwood Rdintersection

Contingency (25%)

Initial Emergency Response (period22/7/16 to 29/7/16)

8

9

101112

1314151617

* Add rows as required

integrity of the road.Restoration of gravel pavements and"lifted" bitumen sealed wearing surface.Removal of debris to restore the drainagesystem and road formation.Replacement of causeway damagedbeyond economical repair

- not all roads have been Inspected andassessed @> 29/7/16

Providing works necessary to facilitatepassage for residents to enable them toget to town to purchase food suppliesand perishable goods as well as accessfor other essential services that utilizeCouncil roads

22/7/16

22/7/16

$177, 450

$239, 810

$62, 500

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Total Cost Estimate $1, 261, 550

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b) Assets Associated with Education - These may include Council assets, not reasonably coverable by insurance, that are used to provide educationservices to the community, free of charge or at a nominal charge well below the costs of production.

Description of Public AssetRefNo.I

2

3

5

6

7

8

9


Description of Damage Sustained Date(s)thatDama Occurred

Estimated Cost of Clean-up,Repair and/or Restoration

Total Cost Estimate

c) Assets Associated with Welfare - These may include Council assets, not reasonably coverable by Insurance, that are used to provide welfareservices to the community, free of charge or at a nominal charge well below the costs of production.Ref DescripUon of Public Asset Description of Damage Sustained Date(s)that Estimated Cost of Clean-up,No. ' Dam e Occurred Repair and/or Restoration1

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d) Assets Associated with Health - These may include Council assets, not reasonably couerable by insurance, that are used to provide health servicesto the community, free of charge or at a nominal charge well below the costs of production.Ref Description <rf Public Asset Description of Damage Sustained Date(s) that | Estimated Cost of Clean-up,No. Damage Ouurred ; Repair and/or Restoration1

3

4 --5

6 _7 I8 ' -.9

Total Cost Estimate


e) Assets Associated with Justice - These may Include Council assets, not reasonably coverable by insurance, that are used to provide justice servicesto the community, free of charge or at a nominal charge well below the costs of production,RefNo.1

2

3

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Description of Public Asset Description of Damage Sustained Date(s) thatDamage Occurred

Estimated Cost of Clean-up,

Repair and/or Restoration

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Total Ctost Estimate

f) Other Public Assets - Please use this section to list other assets [such as sport, recreation and community facilities) that have been damaged in theNatural Disaster, and which cannot be induded in sections a) to f)above.

Description of Public AssetRefNo.1

2

3

4

5

6

7

8

9


Description of Damage Sustained Oate(s) that Estimated Cost of Qean-up,Da e Occurred Re Ir and/or Restoratton

Total Cost Estimate

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SAMPLE PHOTOS OFNATURAI. DSASTER EVENT THAT OCCURED ON 22/7/16

Cooksvale Bridge

Montana Causeway



SAMPLE PHOTOS OFNATURAL DSASTER EVENT THAT OCCURED ON 22/7/16

Mullengrove Road

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' 'Oberon Road



SAMPLE PHOTOS OFNATURAL DSASTER EVENT THAT OCCURED ON 22/7/16

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Peelwood Road

Rugby Road



SAMPLE PHOTOS OFNATURAl DSASTER EVENTTHATOCCURED ON 22/7/16

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Yalbraith Road

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State Road 54



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Ordinary Bfleeting of Council held on 16 March 2017


Approved for relaase by: General Manager John Bell

Issued; Friday, 26 August 2016

MEDIA RELEASE

Council welcomes Disaster Relief DeclarationUpper Lachlan Shire Council today weteomed a declaration by the Commonwealth and NSWGovernments which formally recognises the July storms and flooding as a natural disaster.

'I.'0110*?. 8" aPPncat?°". from Council, lodged earlier this month, requesting the declaratton forthe weather event which caused approximately $1 million damage to Council roadsand"infrastructure.

Upper Lachlan Shire Council General Manager John Bell said the declaration would altow-5-'i!1.'?ll^s "'e!l_a?, im.Paded residents, smali businesses and primaiy producers to apply forassistance under the joint Commonwealth-State Natural Disaster Relief andArrangements.

"The storms and flooding which impacted the Shire in July caused signifparticulariy in the northern half of the Upper Lachlan Shire, ' Mr Bell said.

"Coundl experienced considerable damage to creek crossings and roads and landowneissuffered stock losses and damage to property, including fences.

"Council wefcomes today's dedaration, announced by Federal Minister for Justice Michaelteena''^"dN-swi)epLltypr8n'"er-Troy Gral1t'whlch will allow Council and those impactedthis unprecedented weather event to apply for much-needed funding to aid'inthe'ciean'-up.^

lfaPPIWsd> Council intends to use the funding to repair crossings washed out by ftoodedcreeks and damaged roads, in consultatton with NSW Roads and Maritime Servfces.'

More informatfon on assistance available can be found on the foltowing websHes:disasterassisl. ov. au and emergencv. nsw. aov. au.

For information on personal hardship and distress assistance. Including advtee on eligibilitplease contact the Disaster Welfare Assistance Line on 1800 018444.

To apply for a concessional loan, grant or freight subsidy, please contact the NSW RuralAssistance Authority on 1800 678 593 or visit raa. nsw. ov. au

ewos

For media enquiries please contact Upper Lachlan Shire Council General Manager JohnBell on 4830 1000.


Item: 12.5

Attachment 2... 1 Final BBRF a lication attachments

i-.a

NSWCOVEKNMEN1

The Hon Troy Grant MPDeputy PremierMinister for Justice and PoliceMinister for the ArtsMinister for Racing

Mieassw. iwwwia; MIN16fl»2285

81, OCT OT

The Hon Pru Goward MPMinister for Mental HealthMinister for Medteat ResearchAssistant Minister for HaatthMinister for WomenMinister for the Prevention of Domestic Violenceand Sexual AssaultMember for GoulbumPC Box 168GOULBURN NSW 2580

/^DearXlinister

Thank you for your letter on behalf of Mr John Bell, General Manager, Upper LachlanShire Council, concerning disaster funding assistance following the 16 July 2015 snowstorm. Council also <wrote to me directly In similar terms and I trust Mr Bell will acceptthis reply in response to both letters.

As indicated in your letter, Council is seeking over $1. 6 million to remove and disposeof green-waste arising from the snow storm. This work is yet to be undertaken asCouncil is seeking assurance of funding from the NSW Government, beforecommencing work. Unfortunately, funding for this purpose is reserved for work that hasbeen completed within Ihe first 21 days after a natural disaster, and any extenston ofthis time limit requires a separate deciston of the NSW Government, having regard forthe severity or widespread nature of the event.

Council has asked that Its 21-day limit be extended for the snow storm. The matter hasbeen considered by the Department of Justice, Office of Emergency Management(OEM) and NSW Treasury. However, due to the large amount of funding being sought,it is appropriate for the matter to be referred to the Cabinet Standing Committee onExpenditure Review (ERC) for approval.

OEM is currently preparing this matter for referral to the ERC. I will advise your officeof the outcome as it becomes known. In the meantime, if your office has any questionsor comments on this matter, please contact Ms Use Sperting, Director, Natural DisasterExpenditure and Gave ance Review on 9212 9342.

Yours sincerely

ROY GRANT MPDeputy Premier

2016

SPO Box 5341. SYDNEY NSW 2001Phone; (61 2) 8574 6800 Fax; (61 2) 9339 5536 Email: www. ngw. gov. su/mini8tercontartfQfm/d9puty-premler


Item: 12.5Attachment 2. : 1 Final BBRF a llcation attachments

<. OWARE. EIUBtR EOR GO IBURN

12"' October 2016

John Bell

General ManagerUpper Lachlan Shire CouncilPO Box 42GUNNING NSW 2581

UPPER I ACri! AN S.-11RS COUt'iCit

PllNWitvQ OFFICE

9 OCT 20%

File No

Dear John,

I write in reference to representations I have made on your behalf, to the Hon Troy Granl MPin regards to the disaster funding assistance folknring the July snow stoim.

I have received a leaponse to your request, and the matter has been referred to the CabinetStanding Committee on Expenditure Review (ERC) due to the large amount of funding beingsought. I have enctosed a copy of this correspondence for further infonnation.

I vwll advise as soon as an outcome is known and if I can assist in any other way pleasedont hesitate to contact me.

Yours sincerely

THE HON. PRU GOWARD MPMembet for SoulbumRef: 121016 PGAC

)67-1ti9 AubJf < Spfet Guuibtir-n WSW £5SOPO Box 163 Goultiurn NSW 2580tot 02) <8?£ &4-14 fax iOS} «S22 6401'

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E-mail Message

From;

TO:

Cc:Sent;Received:Subject:

Attachments:

Philli Newham EX. /0=UPPER LACHLAN SHIRE CO NCIL/OU=FIRSTADMINISTRATIVE GROUP/CN=RECIPIENTSfCN^PNEWHAMJohn Bell EX:;0=UPPER LACHLAN SHIRE COUNCIUOU==FIRSTADMINISTRATIVE GROUP/CN=RECIPIENTS/CN»JBELL)

21/07/2015 at 1:06PM21/07/2015 at 1:06PMFW: Snow event 16 July 2015

Estimated restoration Cost at 20 7 15.xlsx

Phil Newham

Director of Works and Operations


02 4630 1000

From: Garry AnableSent: Tuesday, 21 July 2015 10:02 AMTo: Phillip NewhamCc: Tony Trounce; Chris Francis; Rlcky Smith; Ted AlcninSubject: Snow event 16 July 2015

Phil,

Now that we are starting to get a feel of the scope of the restoration worksrequired fol. louing the snow event of 16/7/15 I have done a quick calculation ofcosts"just to get"roads opened, removal of branches from the road sides and tabledrains.

crews

Responding to fallen trees and branches$425, 000 (includes $70, 000 contingency)

2 weeks works for all work

Disposal of debris - fallen trees and branches from the roadsides andtable drains ~- 6 months work, 4 gangs, EHP for branches hung up in trees-$2, 620, 000 (includes S436. 000 contingency)

Total restoration costs estimated to be $3, 0<5, 000 (includes $506, 000)

We wil] need to have a discussion about this and strategy to deal with thisnatural disaster for our LGA.



Regards

Garry AnableManager of works


PO Box 10, Crookuell, NSW, 2583

Ph. (02) 4830 10S3Fax 102) 4830 1055HYPERLINK

"mailto: ganabl.e@upperlachlan. nsw. gov. au"ganable@upperlachlan. nsw. gov. au

***)!-****** ******* *************************

This message is intended for the addressee named ana may contain confidentialinforrcationt If you are not the intended recipient^ please delete it and notifythe sender. Views expressed in this message are those of the individual sender/and are not necessarily the views of the Upper Lachlan Shire Council, unlessotherwise stated. For the purposes of the Copyright Act^ the permission of theholder of copyright in this communication may be taken to have been granted,unless stated otherwise, for the copying or forwarding of this message, as longas both the content of this communication and the purposes for which it is copiedor forwarded are work-related.

P Please consider the environment before printing this email.

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Opening Roads9 da

OURana ement

urve rs

u rvjsor

rader/Su rvlsor

ruck Drivers

ater Cart

oller 0 ratorackhoe/Loader

la man/LabourersTotal Labour Cost

LANTrader

mck & Pi

ruckSin Ieater Cart

ater Truck Hire

an Trucklat Drum Rollerrum Roller Hire

adfoot RolleruW T re Roller

ractor with Barerackhoe

oader

xcavator

lost

rafficLJoiletaravan

UtervisorUte

Rate/hr92. 37

$60.88$39.39$34. 73$34. 73$33.49

31. 3833. 49

$30.41

Rate/hr

72. 00107.00$66.00$70. 00

$23.00$43.

$43.7$43.$50.

45.0061.00

$80. 00

Hre

2000.000400.000850. 000425. 000425. 000425.000

1275. 000

Hrs240.000425. 000425. 000

850. 000

$15.00$3.00

4.60$6.50

. 50

240. 00060.00060.000

$118.00 85.000

0.0000.000

850.000850. 000340. 000

Cost

78781389229521142313337142333877

20276

Cost172845472805

1955

1083,6848

1003

391552221

Tidy Up Fallen Frees and B130 4cr

OURana ementurve re

u rvisor

rader/Su rvisorruck Drivers

aterCart

alter 0 ratorackhoe/Loaderla man/LabourersTotal Labour Cost

LANTrader

ruck & Pi

ruck Si Ie

ater Cartater Truck

an Truck

lat Dium Rollerrum Roller Hireadfoot RolleruKi T re Rollerctor with Barer

ackhoe

oader

xcavator

toat

raffic L'

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an Uteu ivlsor Ute

Total Plant Costs

ATERIALS Rate/Unlt Unit

1512

Cost

Total Plant Costs

ATERIALSontractor EWP



Total Materials Cost

Cost

Overheads & Profit

GST

OTAL COST

35405

$70811.8

$424 87

Total Materials Cost

Cost

Oveitieads & Profit

GST

OTAL COST



ranches

Rate/hr92.37

$60.8839.39

$34. 73$34. 73$33.49$31.38

33.49$30. 41

Rate/hr

$72.00107. 00$66.00$70. 00

$23. 00$43.00

$43. 70$43.0

0.0$45.00$61. 00$80. 00

Mrs

5200. 000

4420.000

8840. 0008840.000

Mrs

4420.000

4420. 000

Cost

3120.000600.000

2210. 000

118. 0 850.000

$15.00$3.00

. 60$6. 50$6.50

0.0000. 000

4420. 0004420.0004420.000

20482

15350

2960526882923211

Cost

29172

101 66

140403660

17680

10030

203328732873

92527

Rate/Unit200. 00

Unit1650. 000

Cost33000



33000

217848

$435 696.5

$261417



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&.X

The Hon Michael Keenan MPMinister for Justice

Minister Assisting the Prime Minister on Countcr-Terrorism

The Hon Troy Grant MPMinister for Justice and Police

JOINT MEDIA RELEASE

10 December 2015

Disaster recovery assistance for storm-airwted communities in NSW

Minisler for Justice Michael Keenan and New South Wales (NSW) Deputy Premier andMinister for Justice and Police Troy Oranl today announced thai disaster assistance has beenactivated for NSW communities impacted by storms in July 2015.

Mr Keenan said the assistance was being provided through thejointly-fundedCommonwealth-State Natural Disaster Relief and Recovery Arrangements (NDRRA), whichprovides a safely net for state and local governments for costs associated with recovery froma natural disaster,

.

The Commonwealth and New South Wales governments are committed to working togetherto ensure affected communities have the support they need la recover from disaster cvenKsuch as July's severe storms, " Mr Keenan said.

Mr Grant said the stomis caused an estimated $3.7 million of damage <o public infrastructurein the local government areas of Upper Lachlan and Wingeurribee..

Today's funding announcement will ensure these councils have access to the financialsupport they need to undertake vital recovery works and restore essential public assets byrecouping costs ihrough the NDRRA program."

Information on disaster assistance available for this natural disaster can be found on theAustralian Government's Disaster Assist websile al wnw.disasurassisl. gov. au and the NSWMinistQ' for Police and Emergency services website at \vn'w. mties.nsw.Eov.au/nddassistance.Media con tact;

Emily Broadbent 0400 390 008 or Shannen Wilkinsun (Minister Kecnsin)Tess Salmon 0467 740 017 (Minister Grant)



11 December 2015

DISASTER RELIEF FUNDING FOR UPPER LACHLAN WINTER SNOWSTORM

Federal Member for Hume Angus Taylor has welcomed news that Federal disasterassistance is being extended to Upper Lachlan Shire Council following a snowstorm in July.

The assistance is provided under joint Commonwealth-State Natural Disaster Relief andRecovery Arrangements (NDRRA) and has been announced by Minister for Justice MichaelKeenan and NSW Deputy Premier, Troy Grant.

Mr Taylor sakJ the funding would reimburse council for clean-up operations.

"It seems a long time since we had snow, but this declaration will be welcome supporttowards the repair bill for damage caused by last winter's heavy snowfall, " Mr Taylor said.

Mr Taylor said both Upper Lachlan and Wlngecarribee Shire Coundls had applied fordisaster relief support for a total of $3.7million In costs.

He said the declaration of a natural disaster would altow the councils to be paid for counterdisaster operations undertaken and for the costs of restoring essential public assets.

Informatton on disaster assistance can be found on the Australian Government's DisasterAssist website at »m«i oisasterassisl aov ay and the NSW Ministry for Police andEmergency services website st wwwjllEgs nswjiu_. au/ndaaEsislance.

For media enquires please contact: Sarah Bucknell 02 4822 2277 or 0448 111 669,



UPPER LACHLAN SHIRE COUNCIL BRIEFING NOTE

To: The Hon Troy GrantDeputy PremierMinister for Justice and Police

Minister for the Arts and Minister for RacingGPO Box 5341SYDNEY NSW 2001

From: General Manager - Mr John Bell

Date: 26 July 2016

Subject: Proposed Meeting regarding Natural Disaster Funding in response to the SnowEvent that occurred on 16 July 2015.

Representathes from Upper Lachlan Shire Council:Mayor: Clr John Shaw

General Manager: Mr John BellDirector of Works & Operations Mr Phil Newham

Dear Deputy Premier,

The purpose of the proposed meeting is to put Upper Lachlan Shire Council's positionforward to the Deputy Premier with respect to the outcome of Council's funding applicationfor disaster assistance funding from the jointly funded Commonwealth - State NaturalDisaster Relief and Recovery Arrangements (NDRRA).

As an aid to explaining Upper Lachlan Shire Council's position in regard to the matter, I haveprepared the following chronology of events.

Chronoto of Even

i) During the late evening of 16 July 2015 a large area of the Southern Tablelands inNSW received a very substantial fall of snow that resulted in approximately 500to 600mm of snow remaining on the ground across approximately two thirds(the area above 600m) of the Upper Lachlan Shire Council local government areafor up to several days.

Areas of Wingecarribee Shire Council, Boorowa Council, Goulburn MulwareeCouncil, Bathurst Regional Council and Oberon Shire Council were all also



affected to varying lesser extents.

li) As it was abundantly clear at the time that the cost of the damage caused by thestorm would exceed the $250, 000 limitation cap set by NDRRA, Council staffcommenced the process of preparing a Natural Disaster Claim on Friday, 17 June2015.

Unfortunately, failure of the ^4PES Natural Disaster website prevented thedownload of the documentation required to lodge the application.

Telephone calls to the Office of Emergency Management went unanswered asseveral key members of the Office of Emergency Management staff happened tobe on leave at that time.

The failure of the MPES Natural Disaster website forced Council to make

representations via the Member for Goulburn, Hon Pru Goward, MP.

Following successful representations by the Hon Pru Goward, MP, the documentswere provided to Council on 23 July 2015. The claim was immediately completedand returned to MPES on 27 July 2015 (11 days following the snow event).

iii) The snowfall caused the closure of almost every road in the affected area with snowand tree clearing operations required to restore the Upper Lachlan communitycontact with the "outside world". This outcome was achieved by grading thesnow off the road network utilising Upper Lachlan Shire Council's plantequipment and staff resources. This initial emergency response work wascompleted by 19 Jul 2015.

Some local community members (in the main local farmers) further assisted byclearing parts of the road network nearby to their properties. The major part ofthe work involved the sawing and removal of a minimal amount of the trees thatwere damaged by the snow. This work (Emergency Response) was onlycompleted enough to allow traffic to pass and was largely completed within 21days of the event.

iv) Whilst Council's actions at that time provided access for the Upper LachlanCommunity, the work was far from complete as there were (and still are) wholetrees, limbs and branches that have been left within the clear zones of the roads,left within the roadside drainage systems and also caught/hung up in treesoverhanging the roadways. Note: This material that currentl remains is blocklnu roadside draino e s stems and has de initet exacerbated the im act o recentlieav storms that a ected the northern art o the U er Lochlan Shire Council

ontheevenin o 22Jul 2016.

Council's initial ballpark estimate for the 16 Jul 2015 snow event of $3M was


Item: 12,5 Attachment 2. : 1 Final BBRF a lication attachments

V)

refined by Council Works and Operations staff and the estimated cost ofremoving the remaining timber has been more accurately calculated to be$1, 404, 242.

Upper Lachlan Shire Council could not afford to carry out the work without somecertainty of being reimbursed $1,404,242 from the NDRRA. Expending thesefunds without certainty of being reimbursed could (potentially) bankrupt theCouncil.

vi) The Natural Disaster declaration was ultimately announced on 10 Decemb r 2015 -some 21 weeks after the event. The details of the announcement were includedin a joint press release made by the Hon Troy Grant, MP, NSW Minister forJustice and Police and the Hon Michael Keenan, MP, Federal Minister for Justice.The press release noted that:

Mr Grant said the storms caused an estimated $3.7million of damage to publicInfrastructure in the local government area of Upper Lachlan Shire andWingecarribee.

Todo 's undin announceme t will ensure these cou cils have a cess to theinancial su rt the need to undertake vital recove works an rest re

essential ublic assets b r ou In oststhrou htheNDRRAPro r m.'

Note: The $3. 7M estimate in the press release included the original $3M claimfrom Upper Lachlan Shire Council and a $700k claim from Wingecarribee ShireCouncil. Note: A co of the "oint ress release and a co of a further ressrelease from the Federal Member for Hume the Hon An s Ta lor MP isattached for ourinf rmation.

vll) Roads and Maritime Services (RMS) advised shortly after the declaration that itwould sub-contract management of the Upper Lachlan Shire Council claim toNSW Public Works (PWD) via its Wollongong office under the management ofJohn Anderson. Council staff promptly made contact with John Anderson at PWDand made arrangements to prepare and lodge a detailed claim for approval. Thisagreed process was designed to achieve the following outcomes:

a) Provide a MPES with a "ceiling" value for the claim beyond which UpperLachlan Shire Council would be responsible for all costs. This would also giveUpper Lachlan Shire Council confidence that it would be reimbursed for theapproved costs. Council has always agreed with PWD that actual costs onlywould be reimbursed to Upper Lachlan Shire Council. Upper Lachlan ShireCouncil is also fully prepared to allow MPES to audit its accounts to ensurethat no perceived abuse of this arrangement would occur.

b) Enable PWD to prepare a Schedule of Works that would clearly describe thework that would be carried out.

c) Provide Upper Lachlan Shire Council with an opportunity to prove that itcould carry out the work at lower costs than could be achieved using



contractors alone (by around $150, 000). This would provide both the NSWand Federal Governments with the (proven) best value for money. This wouldalso provide savings as the costs of tendering for the work (and outsideproject management) of around a further $200, 000 which would not berequired.

vlii)PWD advised Upper Lachlan Shire Council on 21 July that it had forwarded Council'sclaim for the remaining work ($1, 404, 242. 00) to MPES for approval. This was alsoaccompanied by a claim for the Emergency Response Work that totaled($200, 571. 59). A copy of the claims are attached for your information.

PWD initially agreed to approve only $25, 149. 06 for the Emergency ResponseWork and asked MPES to approve a further $11, 700. 00 for the EmergencyResponse Work that was paid by Upper Lachlan Shire Council to variouscontractors, leaving Upper Lachlan Shire Council with a bill of $163, 722. 53(mainly comprised of Internal hire costs of Upper Lachlan Shire Council's ownplant and wages for Upper Lachlan Shire Council's day labour work force). Theyhave not agreed to pay the $1,404, 242. 00 at all.

ix) Ms Use Sperling, Director Natural Disaster Expenditure and Governance Review andAdam Tran, Senior Policy Manager from the Office of Emergency Management,in a teleconference, advised Upper Lachlan Shire Council on 13 July 2016, thatCouncil's claims would not be approved. Reasons given for this action includedthe argument that all of the work was not completed within 21 days of the eventand that Council utilised its day labour workforce to carry out the work.

U er Lachlan Shire Council's Issues in Relation to the Assessment.

i) The failure of the MPES website for such a long period of time has inadvertentlyproduced delays which created an untenable situation for councils whosubmitted a claim. The situation wherein the broader community Is forced to relyon the MPES website also caused problems for three of Upper Lachlan ShireCouncil's neighbouring councils.

ii) The delay in making the Disaster Declaration (21 weeks) is totally unacceptable inthis day and age. The declaration Is really only an acknowledgement that thedisaster occurred. Past experience of Upper Lachlan Shire Council indicates thatthis process can be completed quickly (several days maximum). This delay alsodisadvantaged businesses in the Upper Lachlan Shire Council local governmentarea as they were unable to access assistance to help replace buildings andfences that were damaged by the event.

ill) As Upper Lachlan Shire Council needed certainty that it would be reimbursed for thelarger part of the work, the delay in declaring the disaster postponedcommencement of the work which could hare been completed much, much

sooner. With recent developments, (as advised by PWD) Upper Lachlan ShireCouncil's concerns regarding reimbursement have now materialized.



iv) The assumption that the work should be classified as dean up of debris only (andshould all be completed within 21 days - as outlined in the PWD EligibilityOverview) Is absolutely absurd. Section 55 of the NSW Local Government Act1993 requires Council's to call tenders for goods and services that are likely tohave a value in excess of $150,000.

The same act also requires the tender advertisements to be open for a minimumof three weeks; tender documents also need to be prepared, tenders evaluatedand the matter considered by Council. Upper Lachlan Shire Council hadcompleted the initial cleanup within 21 days in accordance with the requirementsof the overview. Whilst the Eligibility Overview does not appear to set time limitsfor the completion of major works. Upper Lachlan Shire Council has had in thepast, experience that final restoration work must be completed within a two yeartimeframe.

v) Upper Lachlan Shire Council further disputes that the PWD Eligibility Overview is theappropriate document to use when assessing its claim for damages on roads(which is the responsibility of RMS). PWD (in this case) are acting as a consultantto RMS. There is no evidence available to Indicate if RMS have approved (or notapproved) the Upper Lachlan Shire Council claim. Experience gained fromprevious experience when dealing with RMS directly shows that a more commonsense approach has been used in those cases and the work has progressed well.In all or these cases. Council used day labour to achieve a satisfactory outcomefor which it was paid.

Should you require any further information, please contact the Council's General Manager,John Bell on 02 48320171 (direct) or 0418 417005 (mobile).

The Deputy Premiers assistance in resolving these issues is formally requested and aresponse in due course would be greatly appreciated.

Yours faithfully

7?Y/i<Z(

(/John BellGeneral ManagerUpper Lachlan Shire CouncilPO Box 42GUNNING NSW 2581


Item: 12.5 Attachment 2. : 1 Final BBRF a lication attachmentsrttgc l Ul ^

E-mail Message

From:

To:

Cc:

Sent:Received:Subject:

Attachments:

John Bell EX./QsUPPER LACHLAN SHIRE COUNCILfOU=FIRSTADMINISTRATIVE GROUP/CN'RECIPIENTSfCNsJBELLaoulbumiSpariiament nsw. aov. au ISMTP'goulbumiaiparl lament, nsw.goy^y]Angus Taulor (anaus. tavlor. mDiaaDh. aou. au)

':anaus.taulor. mDiaaoh.aov aulPhilll Newham EX:/0=UPPER LACHLAN SHIRE COUNCIUOU=FIRS1ADMINISTRATIVE GROUP/CN=RECIPIENTS/CN=Pnewham Gar Anable[EX:/O^UPPER LACHLAN SHIRE COUNCIL/OU=FIRSTADMINISTRM'IVEGRO-PfCN=RECIPIENTS/CN=Ga an Andrew Croke EX:fO=UPPERLACHLAN SHIRE COUNCIL/OU=FIRST ADMINISTRATIVEGROUP/CN=RECIPIENTS/CN=Acrol<e John Shaw[SMTP jsslshawfflbiapond com. aul29/07/2016 at 3:58 PM29/07/2016 at 3:58 PMUpper Lachlan Shire Council's funding application for disaster assistancefunding for 16 July 2015 snow event.

Briefing note - Deputy Premier Troy Grant - Natural Disaster claim for eventon16July2015. docxMichael keenan and Troy Grant Press Release 10-12-2015. pdfAngus Taylor Press Release 1 1-12-2015. pdfNSW Pub'lic Works Assessment Estimate . pdf

Dear Pru and Angus,

Please see attached briefing note regarding Upper Lachlan Shire Council's fundingapplication"for disaster assistance funding from the jointly funded Commonwealth

State Natural Disaster Relief and Recovery Arrangements (NDRRA) for the 16 July2015^snow event that occurred in the Upper Lachlan Shire Council local governmentarea.

Council has a joint press release from the Hon Troy Grant, MP, NSW Minister forJustice and Police and the Hon Michae] Keenan, MP, Federal Minister_£or Justiceand'a'press release from the Federal Member for Hume the Hon Angus^Taylor,̂ MPstaling that the funding announcement would ensure that council has access to thefinancial support it needs to undertake vital recovery works and restoreessential public assets by recouping costs through the NDRRA Program.

This has not occurred some 12 months later and indeed Council today has submitteda claim for a Natural Disaster from the storm event of 22 July 2016.

Your assistance in resolving the July 2015 snow event impasse would be greatlyappreciated.

Regards

John BelJ

Genera] Manager


p (02) 4830 iOOO

F (021 483; 2066



PO Box 42

GUNNING NSK 2581



Minister for Finance, Services and PropertyThe Hon Dominic Perrottet MPGOVERNMENT

Ref: BN16/2688

Mr John BellGeneral ManagerUpper Lachlan Shire CouncilPO Box 42GUNNING NSW 2581

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File No

Dear Mr Bell

Natural Disaster Relief Assistance to Council following the snow storm of July 2015

I am pleased to advise I have approved Upper Lachlan Shire Council's application forassistance under the Natural Disaster Relief Assistance Program (NDRA Program) for therestoration costs of Council's eligible assets damaged by the snow storm of July 2015.

Under the State and Commonwealth Governments' Natural Disaster Relief and RecoveryArrangements, financial assistance is available to councils to restore Council-owned assetsto thefr pre-disaster condition. The NSW Government pays for the first $148 million of naturaldisaster costs in the year, the Commonwealth matches the NSW Government's eiqanditurefor costs between $148 million and $260 million and beyond that the Commonwealth pays forthree-quarters of all costs.

The Department of Finance, Services and Innovation, Public Works Advisory, has assessedthe damage and eligibility of works as outlined in your application. Under the NDRAProgram's gu'rielines I can provide Upper Lachlan Shire Council with financial assistance ofup to $25, 149.06. As soon as Council certifies that the eligible woiks have been completed itwill be reimbursed the actual expenditure up to the approved amount.

Under NDRA Program guidelines, councils have up to two financial years plus the balance ofthe financial year in which the disaster event was declared to finalise the claims. Council'sfinal certificates are required by 30 June 2018 to enable funding for the grant to be finalised.

Council is requested to provide written acceptance of the offers and their attached Conditionsof Financial Assistance to Mr John Andersen, South Coast Regional Manager, Public WorksAdvisory at Level 3 Block E, 84 Crown Street, Wollongong NSW 2500, within 45 days.

Yours sincerel .

Dominic Perrottet MPMinister for Finance, Services and Property

End. ^f"^t£

GPO Box 5341, SYDNEY NSW 2001 Phone. (0218S74 6900

E-Contau i"onn www nsw gov au/mintstercontactform/ministef-finance services-and property



ABNRiun S-IISSE

Upper Lachlan Shire CouncilAll correst^ndeoce addressed to th^ Genera Managsr, PO Box 42, Gunning MSW 2581

Croottwell Office: 44 Spring Street. CrookweK NSW 2583p: 024830 lDOO|f;024B322066]e'. council<fufweriacNnT' nsw. st0v. aii) wnmupperlacNlanJocai-eftaw-gov. au

Gunning Office-123 Yass Street. Gunning NSW 2S?1p 02 A6d& 4i00 (f. (K 4645 . )d26 i ft. co'uncilSupperiachlan. nsw. govati

Taralga Office: Taratga Commuroty Sep/tce Centre, Qtct^ard S^iecit, Tfltalga NSW 25&0p 02 4840 2069 | (. 484Q 2296 I e taia1gacsfrf?crinternet corn au

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Our Ref: F10/15-06

13 January 2017

South Coast Regional ManagerPublic Works AdvisoryLevel 3 Block E84 Crown StreetWOILONGONG NSW 2500

Dear John

RE: NATURAL DISASTER RELIEF - JULY 2015 -SNOW STORM

Reference is made to the correspondence from the Minister for Finance, Services andProperty received by Council on S December 2016, regarding the abovementioned eventand Council advises as follows:

i) Upper Lachlan Shire Council accepts the NSW Government offer of $25,149.06 aspart payment of the financial assistance payable in relation to the event;

II) Upper Lachlan Shire Council accepts the funds on the condition that the acceptancedoes not jeopardise the remainder of the funding that is still be considered (forapproval) by the NSW Government; and

lii) The funds (and considerably more) have been expended on the eligible works.

Please contact me at your earliest convenience should you wish to discuss the matterfurther.

Yours faithfully

&dAJ Bell

eneral Manager



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3 May 2012

The Hon Michael Gallachcr MLCMinister for Police and Emergency ServicesLevel 33 1 Famr PlaceSYDNEYNSW2000

Dear Minister

I am writing to you in relation to (he Natural Disaster Declaration for Upper Lachlan Shire inregard to the stonn events that occuired in Febroaiy/Mareh 2012.

Upper Lachlan Shire Council lodged the declaration application, in regard to the damage thatwas caused to CouncU's road networit, after the first day of heavy rain had caused significantdamage (that met the ̂ plicarion guidelines).

Unfortunately the rain continued for some days beyond that time, causing significant damageto local fanning ia&astmcture and (more importandy) crops.

In previous years, (he initial disaster declaration catered for damage to prunaiy production aswell as Coimcil owned mftasbucture. In more recent weeks, fanncr have become aware of

the significant damage (revealed at harvest time) to crops (mainly potatoes).

As Council was unaware of the need to lodge a different declaration in relation to crops at thetime. Council is now requesdng that you amend the existing declaration (or arrange anadditional declaration) to help address this i»oblem.

Should you wish to discuss this matter or need any further infbnnation please contactCouncil's Director ofWorics and Operations, Mr Phil Newbam on 02 48301053.

Yours faithfully

-3L-

Ch- .1 ShawMayor

CC Katrina Hodgkinson MP, Minister for Primary Industries and Small BusinessAlby Schultz MP, Member for HumeAnne Muir DPI Goulbum Office



The Hon Matthew Mason-Cox MLCGOVEPMMENT PsttiEimfcn\£Ty Setf:l5Ty fot Treasury End Finsncc'

Ref: MC/12B76

Councillor John ShawMayorUpper Lachlan Shire CouncilP 0 Box 42GUNNING NSW 2583

Dear Councillor

I refer to your correspondence to the Hon Greg Pearee MLC Minister for Finance andServices regarding Upper Lachlan Shire Council's request for Natural Disaster Relief andRecovery Assistance following the floods in December 2010 I am responding on behalf ofthe Minister

I appreciate the financial impact of natural disasters on local communities. Under the Stateand Commonwealth Governments Natural Disaster Relief and Recovery Arrangements(NDRRA), financial assistance fs available to councils to assist In the restoration of eligiblecouncil owned assets to their pre-disaster conditun. However, this program only providespartial financial reimbursement of the additional costs associated with natural disasterrecovery. It is not a replacement or an alternative to having effective disaster mitigationstrategies in place

To be eligible, any application must comply with the eligibility criteria. I understand thatCouncil was informed of the eligibility criteria in early December 2010.

I am advised that in April 2011, Upper Lachlan Shire Council prepared a claim of $396,081for the clean-up and restoration costs of the Carrington Street Sewer Main SuspensionBridge, t am further advised that this claim was deemed ineligible under the NDRRAguidelines due to the fact that Council's water/sewerage services are commercialundertakings. I am satisfied that the NDRAA eligibility guidelines have been correctlyinterpreted and applied by NSW Public Works.

In relation to the emergency work undertaken by Council, the Disaster AssistanceGuidelines limit any financial assistance to "emergency works that are beyond the capabilityof the Council to undertake'.

I understand that Council has been advised that damaged footbridges at Crookwell andTuena are eligible for financial assistance under the NDRRA but a claim has not yet beenmade.

Le^d 36 Gowwnor Macqu»ri« Tower 11 firrtr Pt*c< Sydnty NSW 2000 | P 61 2 S22t 526? t F 61 2 M3» SW9


Item; 12.5Attachment 2. : 1 Final BBRF a lication attachments

If you decide to restore these bridges, I urge you to submit an application for NDRRAfunding as soon as possible, as any grant made for the restoration of these footbridgeswill expire in June 2013.

Should you have any further enquiries regarding this matter, please contact Mr DaveCullen, Manager People and Capability, NSW Public Works on telephone(02) 9372 8880

Yours sincerely

Matthew Mason-Cox MLCParliamentary Secretary for Treasury and Finance



î£IAS3

^ ^-»A?If? Mr Geoff Provest MP^g^ Parliamentary Secretary for Police and Emergency ServicesGOVERNMENT

Councillor John ShawMayorUpper Lachlan Shire CouncilPO Box 42 " : 'i:'GUNNING NSW 2581

MIN12/001221

5 JUt 2012

Dear Mayor

Thank you for your correspondence to the Minister for Police and Emergency Services, (he HonMichael Gallacher MLC, regarding the Natural Disaster Declaration for Fhe Upper Lachlan'Shirefollo«ving the February 2012 floods. The Minister has asked me to reply on his'behalf.'

On 5 March 2012, the NSW Government made a Natural Disaster Declaration for the Lachlan-?^?L^?v?T^??t Are?as. a êsult °f_the eveni- This declaration makes severalsupportiveschemes available under the Natural Disaster Relief and Recovery Arrang-ements-('NDRRA)and the NSW Disaster Assistance Arrangements, including assistance measures soecifkdesigned to support primary producers.

Under these arrangements, primary producers may be eligible for loans of up to $130,000 at aconcessional rate to assist^with the cost of clean-up and restoration, transport freight subsidiesand emergency fodder. These assistance measures offer a safety net for disaster affectedcommunities in the absence of insurance or other financial streams.

îl,st., !.T?rL°WJedge that.the fl°°din3in the uppe1' Lachlan Shire during the January-February2012 floods had an impact across the community and warranted a natural disaster declaration.'Category C' assistance was not activated because this assistance is reserved for situationswhere the farming sector is severely affected, with threats to viability and disruption ofproduction likely to extend beyond the current season.

.

Category C' grants represent a significant financial undertaking for both the NSW Government?^J.I^. ê(!?-r?LG°''e^?me". t'. under the Nalural Disaster RelTef and Recovery Anaiigemenls<-l!!???lALI?a^_?°ry 9' assistance mus! be allocated efficiently and it must not suppiant'oroperate as a disincentive for self-help by way of either insurance or appropriate strategies ofdisaster mitigation.

To ensure that 'Category C' assistance is applied appropriately and in accordance with (heNDRRA fluidelines, a thorough damage assessment of (he primary sector is completed by theNSW Department of Primary Industries and carefully considered by the Minister for Police andEmergency Services and the Premier before any decision is made to activate the scheme. Inaddition to this, the approval of the Prime Minister is also required.

Thank you for bringing this matter to the Minister's attention.

Yours sincerely

^?~.Geoff Provest MPParliamentary Secretary for Police and Emergency Services

.

êL??-<?^rn^r Mûarie Tower, l Farrer Place. Sydney NSW 20K)Phone; (61 2)82285257 Fax. (61 2)92285724 Email:pHi(;e@gai!adler. nun]Meug, wao».au



Hon Katrina Hodgkinson MP ^A^^3^^o? IEBSI ^

Ref: 140028a/mhcs(In reply, please quote)

Mr Phil Newham

Director of Works and OperationsUpper Lachlan Shire CouncilPO Box 42GUNNING NSW 2581

Dear Mr Newham

Thank you for your recent correspondence in which you express your concernsabout Upper Lachlan Shire Council's application for a declaration of a NaturalDisaster being refused.

I have made further, strong representations on your behalf to the Minister forPolice and Emergency Services. 'I'he Hon Stuart Ayres MP.

I shall write to you again when 1 receive a reply from ihe Minister.

Yours sincerely

The Hon. KATRINA HODGKINSON MPMember for BurrinjuckMinisler for Priman' IndustriesAssistant Minister for FittiriMit anil Majtir l^coi'>

[email protected] gu tww.katnnabodgkinso^ corn133 Coinir Street (PO 801 600). Yass NSW 25&2

D36Z363311 1800002580 0262263345SNATIONAIS /w ̂yo, ^n5'u'



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Document no. Invoice Date Supplier's AB5500990137 21. 05. 2013 81011241552Your vendor number in our co. 5011003

Procesaed byTanya SPENCER

Telephone no.02 4221 2708Fax no.

02 4221 2782

As agreed, ws have settled the following goods and services as detailed below:

Material PO Qty. OOM Description Taxc Net Value

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454.. 5356Livia Blackett (02)42212425

22 December 2010

The General ManagerUpper Lachlan Council44 Spring St.CROOKWELL NSW 2583

Dear Sir/Madam

NATURAL DISASTER FUNDING - SCHEDULE OF WORKS (Interim)- FloodDecmber2010 ' ' -----. -°-'

I am_wnting in response to discussions and inspections between Council and RTA officerson 22 December 2010

Attached is a Interim Schedule of Works for Flood Damage - December 2010, in an amountof$ 832,616.

Council is requested to formally advise its acceptance of the grant.

The work needs to be undertaken in accordance with the Natural Disaster Arrangements -December 2008. Generally, restoration wori<s are to be completed within twelve'months~ofthe event which caused the damage. An extension of up to a further twelve months willonly be considered if Council submits, before the end of the First twelve months, a writtenrequest justifying such extension and providing a program of the remaining works.

It is understood that Council Is preparing a detailed schedule of works which is to includeALL claims attributed to this event. Upon receipt and assessment the RTA will issue acomplete SoW incorporating this work, emergency response and restoration In order thatfunding claims can be finalised it would be appreciated if your estimates could reach thisoffice prior to 28 January 2010.

Oyer-expenditure on natural disaster damage repairs will not be met by an additionalallocation, except for approved variations. Variations to an estimate of cost for thepermanent restoration of damage will only be considered where it can be demonstrated thatthe necessity for the variation could not be known at the time of estimating. Funding is m'the form of an upper limit grant and only actual expenditure up to the approved amount onany item may be claimed.

Section 4 provisions of the Natural Disaster Arrangements (commonly known as theexcess) will be applied to Council's finalised Schedule of Works.



Claims are to be submitted using the "Claim to Roads and Traffic Authority (Regional RoadRepair Program, Timber Bridge Replacement Program, Natural Disaster Assistance)"proforma. Payment will be made on receipt of the claim and inspection of the works.

A detailed cost statement and final certificate of expenditure will be required for finalisationof the program.

Yours faithfully

Peter Meers,

Regional Asset Manager



..,'/'.->

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~s§^GOVERNMEN1

'ihe- Un?» A8'?dKlw Constance WMinister toi Finance aiid Services

Rel: BN13/2352

Mr John BellGeneral ManagerUpper Lachlan Shire CouncilPO Box 42,GUNNING NSW 2581

Dear Mr Bell

I am pleased to advise that payment of Upper Lachlan Council's daim under the NaturalDisaster Relief Assistance Program has been approved.

Upper Lachlan Council was offered financial assistance of up to $675,665 under the NaturalDisaster Relief Assistance Program in respect of damage to Council assets caused by thefloods of 29 November 2010 to December 2010.

I am advised that Upper Lachlan Council is now claiming payment of $588, 186. 24 forcompleted works against the grant offer. Accordingly, please find enclosed a cheque for$588, 186. 24 representing the first and final payment for the works in accordance with theministerial grant offer

Should you have any questions concerning this letter, please contact Mr John AndereonActing South Coast Regional Manager, NSW Public Works on (02)4226 8502

Yours sipeerely*.

^u^c^__Andrew Constance MP '

c. v{i\ 3b Gov&iiioi Mfi;:qudfic Towe* 1 F3n&/ Pfacb Syaiiey NSW 2000Piione (61 2i92265287Pax (61 2}y228589S Frna'l [email protected]. nsw. gov. au



sub_num ace dsc

Sub Account DescriptionSOOOMR2418001 MR2568002MR2588003MR52N8004MR52S80DSMR248E8006MR248W8007 Abbey Colllns Rd8008Abbeyvale RdSOOSAdavate RdSOIOAIders & Crees Rd8011 Alps RdSOIZAKon Hill Rd8013Anderson Rd8014AmiouTS Rd

8015Arthursleigh Rd8016Aubynvale Rd6017 Back Ami Rd8018Baiteys Lane8019BannabyRd8020Bannister Lane8021 Barretts Rd8022 Baxters Lane

6023Befrebang3to Creek Rd8024Bertalba Rd8025BevsndBleRd8026Biala Rd8027Bfgga Rd8028Biroon Rd

8029 Bishop St8030Blackmans Creek Rd8031 Blackwalls Rd8032 Blakney Ck North Rd8033Blal<ney Ck South Rd6034 Bligh Lane8035 Blue Hill Rd8036 Belong Rd8037Boobalaga Rd8036Boor^arra Rd8039 Bradbury Lane8040BraytonRdB41 Broadway Rd6t42Breadalban8Rd80'3 Bridge Creek Rd804<Bulleys Crossing8045EuTa Burra Rd8046B»rwoodrd

8047Bushs Lane

cmt_bal act_bfw acc_bal gcc_budCommitted Actual Budget Available

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0

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8067Cowper Ln8069Cralgs Rd8070Cuddyong Rd8071CulterinRd8072CumminsRd

8073Cuirans Rd8074Dawes Rd

8075Dawsons Creek Rd

8076Decca Rd

8077 Diamond Rd

8078Dowlings Rd8079Dunns Rd8080Elmgrove Rd8081 Elms Rd8082Emerton Dr8083Felled Timber Rd8084Fish River Rd8085Flacknell Creek Rd8086Flowerbum Rd

8087Foggs Crossing Rd8088Fullerton Rd8089Gamoran Valley RdSoaoGlan Aber Rd8091GlenerinRd8092Glenfleld Rd8093Glenlelgh Rd8094Golspie Rd8C>95Goodhew Lane

8096Gordon Inn RdBOBTGortiam Rd8098Grabine Rd

192. 7B120.28

0

2998. 530

2622. 561293. 98

0

3064. 990

123.611788.74

0

0

4553. 65555.37

0

296B.940

502.27SS5.22

0 38165. 580 610. 28

5888.610

0

0

258. 720 50643. 78

0

0

0

1721.020

644.66960

0

0

34752.43827. 24

34250

4041.520

0

0 14181.520 00 00 101.09

-163-120

0

-29990

-2623-1294

0

-30650

-124-1789

0

0

-4554-555

0

-29700

-502-555

0 -381660 -6100 -5889

0

0

0

-2590 -50644

0 20742. 76

0

0

0

.17210

-645-960

0

0

0 -347520 -38270 -3425

0

-40420

0

0 -141820 00 00 -1010 -20743



8099 Grange Rd8100Graywood Skiing Rd8101GreendaleRd8102GreenmanUe Rd8103Greenwich Meadow Rd8104Guineacor Rd North8105Gulneacor Rd South8106 Gullens Flat Rd8107 Gunning Tip Rd8108GurrundahRd8109 Halls Rd8110HanworthRd8111HarieyRd8112Hawthomes Tree Rd8113HeffemansLane8114Hllk:restRd8115HillgroveRdB116HoganRd8117HogansCreekRd8118HollOW Mount Rd8119HollowaysRd8120HollydeneRd8121 Hollywood Rd8122Holme$R<l8123HowardsRd8124lan Bush Rd81251ron Mine Rd8126 Iron Mines Road6127 James Park Rd812BJeffreys Rd8129JerraraRd

8130JerrawaRdB131JerrongRd8132Johnsons Lane8133JulongRd8134Kangaloolah Rd8135 Kennedy Rd8136KentgroveRd8137Kia]la Rd8138Kildare Ln8139 Lade Vale Rd8140LangsRd8141 Leary Lane8142LelghwoodRd8143Lerida Rd North8144LeridaRdSouth8145 Levels Rd8146 Little Plains Rd8147Long Swamp Rd8148LongviewRd

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

1311.720

0

0

0

0

983.764.13

0

0

192195.31382.65

0

1000

986. 420

0

0

0

0

4380

0

0

2615. 536451. 78

0

0

0

1438. 1637092.78

0

0

488. 240

444. 470

0

4376. 790

290.928602.83

0

2428.72690. 52

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

-13120

0

0

0

0

-984.M

0

0

. 192-195-383

0

-1000

-9860

0

0

0

0

-4380

0

0

-2616-6452

0

0

0

-1438-37093

0

0

-1880

-4440

0

-43770

-291-8603

0

-2429-2691



8149 Loop Rd8150Losebys Rd8151 Lost River Rd8152Loughville Rd8153Lower Greendafe Rd8154Lucks Ln8155 Lucky Swamp Rd8158MacArthurRd8157 Mares Forest Rd8158MaiyvaleRd8159McAIUsterRd8160McDonaldSt8161MedwaysLn8162Men2ies Ln8163 Middle Arm Rd8164MMdleCreekRd8165Millsvale RdS166Montana Rd8167Mount Costigan Rd8168 Mount Rae Rd8ie9MulgowrieRd8170MullengroveRd8171MullensCkRd8172MutmutbillyRd8173Newfoundland Rd81740ffleys In81750U Binda Rd81760U Showground Rd81770k! South Rd8178 Oki Station Ck Rd81790k) Sydney Rd81800olong rd8181PaiksboumeRd8182 Parsons Ln8183Pedell Ln8184Peelvrood Rd8185PejarRd8186 Pre Bluff Rd8187Plne Grove Rd8188Pomeroy Rd8189Prices Ln8190Pucketts Ln8191PudmanCkRd8192 Range Rd8193Red Hill Rd

8194Redground Heights Rd8195Redlands Rd8196Reeves Rd8197 Raids Flat Rd8198Reldsdate Rd

0 00 23205. 910 11322. 440 00 00 00 57059. 14

0

96.343075.463094.37

0

0

0

0 44493. 840 239.9

92. 362148.93118.2

7270.170 123578. 220 518.18

886.350

0

0

0

0

1138.860

0 32898. 560 00 00 00 00 111656.570 7220.61

0

531-»2247.921521.97

0

0 31959.450 7192.570 00 10686.190 3813. 630 11318. 630 1S922. ie0 0

0 00 -232060 -113220 00 00 00 -57059

0

-96-3075-3094

0

0

0

0 -444940 -2400 -920 -21470 -31180 -72700 -1235780 -518

-8860

0

0

0

0

-11390

0 -328990 00 00 00 00 -1116570 -7221

0

-5314-2248-1522

0

0 -319590 -71930 00 -106860 -38140 -113190 -159220 0



8199 Reservoir Rd8200Rhygnna Rd8201RobbsLn8202 Rock Lodge Rde203RocklllyRd8204 Rocky Waterhole Rd8205RoseberryRd8206Rosevate Rd8207RoslynRd8208 Rugby Rd8209Russells Ln8210Rylstone Rd8211SaleyardsRd8212 Salisbury Rd8213SaplingCkRd8214Sapphire Rd8215SavllleRd8216Scabben Flat Rd8217Shaws Rd8218Sheldricks Ln8219Skelly Rd8220 Slater Rd8221Sm'ithRd8222 Snake Gull/Rd8223Snipe Flat Rd8224 Soldiers Settlement Rd8225SpicersLn8226 St Stephens Rd8227Starre RdB228Stane Quarry Rd8229StorriersLn8230StrathaIrd Ln8231 Streamville Rd8232SunnysideRd8233Sylvia Vale Rd8234Tarlo River Rd8235Third Ck Rd8236Towrans Rd8237TrylTrylRd8238Tuena Cemetery Rd8239Turi<ey Hill Rd8240 Valley Rd8241 Veterans Rd8242Walkoms Ln8243Walmsleys Rd8244Walshs Rd8245Wangalo Rd8246Wafratah Rd8247Walerworks Rd8248Weroona Ln

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

138568.650

0

0

30.8172.34138.6

0

20208. 350

0

0

14533. 070

7864.250

0

0

3877. 350

0

0

0

0

0

0

0

0

0

702.160

0

285. 1216794.54974. 54

0

1761924024. 34

0

0

0

0

72.340

299.243340. 46

0

0

0

0 00 -13S569

0

0

0

-31-72

-1390

0 -20208

0 -145330

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

-78640

0

0

-38770

0

0

0

0

0

0

0

0

0

-7020

0

-2850 -167950 -49750 00 -176190 -24024

0

0

0

0

-720

-299-3340

0

0

0



8249Westbank Rd82SOWheeo Rd8251 Which Whack Rd8252Whlte Rd8253Wiltoox Rd8254Wiltowmere Rd8255 Wills Way8256Wongaburra Rd8257Woodhouselee Rd8258Woo<ivllle Rd8259Woodward Rd8260Yalbraith Rd8261 Yarroman RdS262Yarowee Rd8263Yewrangara Rd8264Crookvrell8265Tuena8266Bigga8267ArthurSt8268Tafalga8269GrabbenGullen8270Laggan8271 Gunning8272Dalton8273 Collector8274Jenawa8275Brooklands Foot Bridge8276 Bell Street8277 Carters Cl8278Swal!ow Tail Pass Road8279Wiarborough Road8280Culten Street8281 Goulbum Street, Blnda8282Heam8 Street, Bigga8283HNI Street, Taralga8284Redground Road, Blnda8285S1 James Street, Binds8286Suffolk Slreet, Binda8287MacArthur Slreet, Taralga

723.334856.39

0

0

4181.321564. 93

0

370.430 10744.580 26505. 250 91S0. 890 37669. 020 8717.33

1506.790

7527,2329.08

2910.644377.28

0

8600

2114. 770

0

169.986746.33

0

-723-4856

0

0

-4161-1565

0

-3700 -107450 -265050 -91510 -376690 -87170 -1507

0

-7527-329

-2911-4377

0

-wo0

-21150

0

-170-6746

0

01413223.54 1.011.935.00 -401291

1.35416sub_num acc_dsc cmt_bal act_blw acc_bal ace budSub Account Description Committed Actual Budget Available

1956 Storm/Fkxxf Damage Decf 0 16251.63 0 -162521957Storm Damage Dec 2010- 0 84113.78 162200 78086

0 100365. 41 162200 61834



ROADS AND MWITtMESEf CESABN: 76238371088

OQUNO 6NTVCUCH6R

'!<.. I ;vof '...C . -... ik'v^''. i

iiBf-i-f


Item: 12.5

!^wTtansportRoads & MaritimeServices


ROMS luro lUEiinn SEavicasABHl 76 236 371 OBB

RBCIPIBST CMkTBD TAX ISVOICK

Psge

1 / 1

OFFER LACHUUt COUNCILSO BOX 10CIiOOXWBU. NSW 2563

Document no. Invoice Date Supplier*B5500990136 21, 05, 2013 8101121155IYcur vendor numbar in our co. 5011003

Proc&ssed byTanya. SPENCERTelephone no.02 4221 2708Fax no.

02 4221 2782

As agreed, we have settled, the followins gooda and servic&s as d&t&ilad bfclow:

Material PO Qty. DOM Description Taxc

00001 A51030S111 0. 00 AUD Floods reb/Marcll 2012 Loaal. Rd ElRefereocs Note; 4804

207, 3S7. 00aon Floodo Feb/Karch 2013 Local Rd PlReference Note: 4804

Total net value

GST, 1C*

Tetol

Tha GBT In payable by the irogppliar.

Net Value

0. 00

207, 39-t. 00

207, 397. 0020, 739.70

228, 116.70



CLAIM TO ROADS AND MARITIME SERVICES(Regional Road Repair Program, Timber Bridge Replacement Program, Natural Disaster Assfatance)

CLAIM NO 1EL COUNCIL

ABN

UW»T Liichlan ShhB FOR THE MONTH OF

81 011 241 552

Jun-13

PROJ6CT/FR03RAM DESCRIPTION' frQCAL ROABSNDA reeultinB from flood datnage suslairwa In Dscamber 2010 event - Restorelion FundJnfl comportent

PROJ/JOB SUB-JOSRMS f=ILE

W067B6

*AI)ocati<mApprovedbyRMSTotal

(a+Total Expenditure(Cnunci 8, RTA)

to dateCumulative

(b)ota) Expandrture(RKS Shan)

to dateCumulaUw

(c)Reimbureements

bvRMSto date

Cumulative

(b) minua {c)

Thl»Claim

Amount

»6, in, 018 $4. s3-t, aa3 »4, 902, 2S3 »4, S01, 83G «417

All expenditure shown is exclusive of GST

* For Droiects. allocation is total allocatton in out hjm dollars /mav extend bevond one veart+ This expenditure is to be supported by a cosl statement based on the Schedule of Worlts

WORKS PROGRESS

% Corn tote Corn

100 Jun-IS

CERT1RCATION by Authorlwrf Ccuncll Dateflate

) The expenditure shown In this cortiflcate has been actually and bonafide Incurred ana relates only to the WOTKS describad on this claim

b) The work has been executed in accordance with sppropriate prevailing &tan(iarxts and confonms with souno enainsering practice and .eglBlal-on.Far dasaified roads, the prevfiing standards adDptotf hav6 been current technical spedficatione used by the RMS where avaUable

SIGNED:n h.JJ^l:'-^ POSITION:/^;,^J^, DATE, Jy^

RMS USE:

The Council's claim has been examined and costs are conaktend wa»onBb)8 compar&d to progrcB5 fnado with thr work

SIGNED: posmoK: DATE:

Copy of INVRRRP Finot ctaim 2010 Storm Damege Local



;ILENO:IS4.S3S6 NATURAL DISASTER FUNWNS - FLOOD BANASE DeCEMBER 201B

<OTE:

-

ww

Item No

UWTSSFtood

1 Eme

unana Flood

DETAILED COST STATEMEWT

Whenmfr It Is expected hat the carti aNocBlten wifl be hwffldarrt to complrte ttw work approved, the mauer te to bo Wwn upIhtt^DIATCLYwtttiRtNKfflfldMartfiniBSwvlcw. flo^cndMiBlUmeSwvfottacwinolundartaketorBooantaeaiqttttidttunwUuutlh . I.Any slontficant dffferftnce bBtwem tha actual cost diown on this pags and the expcocNtWB . howi on the iwweft paiga 1« to be

h8«wa

Kwn In which th» . ctual coft to above or bdow the Bitdnwta . lne<f In» nate

A anpy of Coundh IN^W ihotfd b« ttUdwd to wrifr totad aetud eort,

DESCRIPTION OF WORK

to Nt out In th* Sohtduto of »»Mk«

. OwsmnbT 2010 Em

Wofta

Oec«nb« 2(MO 8t«t« Ro<Kl»

1 MRS4Croolni»l-Tuenaltoad

UU8782FtoodD« Dacunbw2»iaR tondRoad*

1 248ETaa Rd

2 Z4fiWTaral Rd

3 BoonwaRd

4 GrabbenGultenRd

5 MR241

6 Taral a Rd

Worn nCaveaRd

Schedule ofWoritt Item

Amount

Wotk»

»276191

$162200

$11000

$165. 193

$60838

$14 .(00

13390

Actual Co8l~*

Quan Rate Amount*"*

278131.78

162121.54

64334.4

84186. 54'

159W2.97I

8W84.9B

10144.76

14068.8



FILE NO:454.S36B NATURAL DISASTER RJNDING - R.OOD DAMAOE DECHIBER 2010

DETAILED COST STATENENT

NOTE: Whenow »t ie eiqiKSnd that flw cwti etfooaftfon ̂ 11 be Inuffldwil to completBttw wortt Approwd, the maBarit to beteltan upIMMEDIATELY -ti Rinite .nd MBrnmt Smlcu. Roar ml Mnltkne Smtcai onrml uniWlr to ncnsnl- aiipmdtun.mwutlh I.Any riytificant dlffiannoe betwnn fte actual coat ahown on thte paga and the nverKSture dtown on ths www page te to be

tainedtna rt.

An ItminwWchtfrKtrloortk N .to»eorbrtlw«l«eUhiMel«tebB In* rt

A copy of Council'* ladaw .hould b» «U«!h«l to wifly toW actual cort.

torn No

AHWTSBFtood

DESCRIPTION OF WORK

*» «a out In Itu Schedule of Woite

OaeambT 2010 Locd Ro«I»

1 Ab Colllns Rd2 AdavaleRd

3 AndereonRd

A Al Rd5 ArthurSI6 Arthurel h Rd7 3acitAm»R(i8 Bail »Lane

9 Banna Rd

10 Banrastar Lane11 Ball St12 Berreben !c Rd

13 BertalbaRd14 Bevendale Rd

15 Bia'a Rd Estimate Hem 8

16 B a Rd17 Blactonan's Cmek Rd

18 Bla Creak Nofth Rd19 Bus HCI Rd20 Bol Rd21 B a Rd22 Boo . Rd

23 Bra Rd24 Br 8 CTBBR Rd

25 Bull 8 Crossi

26 BumnodRd27 Butcher Rd28 Carrabu te Rd29 Ca Rd30 Cartels Ci31 Chalkare Lane

32 Clan Rd33 Cockatoo Rd

34 Collector Rd35 Cooksvate Rd

36 Cooks Hai Rd37 re Lane

38 Crai » Rd39 Cudd Rd40 Cullen St

ScheduteofWorks torn

Amount

$20,094$1,395$7,000$5000

$18,012$3150

$22400$7,380$S 400

$38.171»8.188$2835

$18904$62.468

$148880$11,550$5245

$68,627$27, 365(38200$41386$16.800$37370

*137,352$2,312(4390$1510$5040

$14700$4,050$3. 100

$11800$12.770$35,200$48080

$818$9.610

$11,160$48.800

$753

Quanti

Actual Cost

Rate Amount

$18,585t731

$7,000t3 674t5,8»3, 108

$13470$5540$3.013

$33,710$3,338$1,453

$17448$52,468

»125, 656$11,660

$5,248$41.736t26, 300$44721(39, 720$14,379$48061

1131, 390$27, 834

$2,278t6,04S

$12,839

$15.632$12842$33.789$48196

$9,610SB 835

$44,608$250



FILE NO:164.S3M NATURAL DISASTER FUNDING - FUOOD DANAGE DECEMBER 2010

NO

Item No

4142434445464748495051S253545556876868608162636465ae87886970717273747576T778798081

DETAB-ED COST STATEMENT

«l««xp«cted MBhdloce«onwlllliehi>imclintBccm(>l»tB-«<)il!«pfiiwed. th«natlerl«tDf<N<«nupIMUEOMTELY w toKte Irt Malllrn* SmfcN. Ro«l» «nd MBillhn* S«nk« OMIW un»U» to mooirlm . ilMnaun

wnhoutlh*ny«lnnlltort<lffl»nncebBt«Mnlhiact>iil(»^ihownonthlB|iw»»^lli«"l>T*"*h°w""''l"'*wmlMII'ht°bc

heItBmlniWchUwdiuloodb abB»«i)rb«li»»lh«ullm«tel»tob« ha

A copy of Coundl"* MBN-.houM b» Itadwd to wll> teW actud eo«.

DESCRIPTION OF WORK

At »N out h the Sdnduto d Wnk*

OjmmuwRd

CuiranBRdDau»on» Creek Rd

DeccaRi)

DnmondRdFelled Timber Rd

FshRwwRdRackndi Creek RdFtowerbumRd

FuIertonRdGtonmnRd

u RdGdhamLsne

GoulbumSt

Smbine RdGra Rd

Graenmantle RdSumaMorRdN

GinneacorRdSGumindah Rd

HalteRdHamrorthRd

H RdHawthomes Tree RdHeameStHeBemara LaneHIIStHtllcmatRd

Holtow Mount RdHo aneRdHal Rdton Mine RdJames Park Rd

J RdjBnaraRd

RdAll Rd

Ken Rd

Schedule ofWorks Item

Amount$31,035$4580

$17 378$73080»S7$27,024

7645520

$18.300$78.1t55586$5S.2SO

$8,370$12 700$27,612

$9,610$59,000$71

(101$42323$4320

$23, 160t11,850

t1, 980$10980

$1,7$3,1

$31,250$8,150$8,30018

$17735$37, 164$16,687

$2,340$101.408

$20,000$17289

$157,870»8.400$2,790

Quanl

Actual Coat

Rate Amount$34608

$4,474$10808W8 655$57360S27.546$62,76'$529L

$18S77S52$ 443$56712

$8, 743S4 758

t29, 337$9757

t517307510

$9383$58,351$1302

$24,8BO$11,850

$781$26.$1874

$23,358$8. 1SO$3,448

$161084,024

$39,045$15638

$2,618(102611t212S7$17.218

$156357$8784$3,052



FILE NO:454.S386 NATURAL DISASTER RjNMNG - FLOOD OAMAOE DECEMBER 2010

TE:

Item No

82838485888788899081B28394059687as89100101102103

104105106107108109110111112113114115116117118lie1ZO121122

DETAILED COST STATEMENT

Whmawr It 1» .«p«stad tut th« cuh allocakin will B< linumclanl t> nmiaett «i» wo* approved, Uie miltu-U to b» tBkm upIMMEDIATELY w»i RoKto mid llhritimB S«vlc««. RoKlt uid MiiWnu Sarvlw nnnot undKteke to racoanlM axpBndIUm

without Ih or

Any a^nfficamt dffiwwoe batwwn the actutf cot ehovm on thte papo and the ewflnditure shown on the www fwgc te to betslnedlna

Umihwtiiainemliuloortlf I .bonoibdow'haNthirtnhtobt htdht rt-

A copy of Coundl'a todgwhould b» »tt«h«l to wrtty totri actari cart.

DESCRIPTION OF WORK

*»Nt<iutlnlliBSdi«tul«ofWoi*«

KfillaRdLade Vale RdLa sRd

Lane

Lends Road North

Level* Rd

L-ttfe Plains RdLa RdLostRnmrRd

Swam Rd

MacarthurStMareaRimstRd

Ma Ie RdMcAlbterRdMcDonaldStMenziesLaneMiddlaArmRdMiIlavaleRdMontana Rd

Mount an RdMount Raa RdMu owieRd

iMuBe v RdNewfoundland Rd

Old S RdPealuiood Rd Estimate Item 4

PB rRdP,n RdPome Rd

Prices LanePucketts Lan®

Pudman Creek Rd

Ra, RdRed round He hts RdRed round Rd

ReidlRatRdRnididale Rd

Rh nnaRd

RockLod eRd

RoaeValeRdRose Rd

Schedule ofWorks Item

Amount$1.310

S10B.81T$10 40

$3.458»8

$22. 100$1,KB$3,200

$80340$67,700

$4120$25069t13,787$47400$16831$10,600J419M$30.300t4S.OOO$5000

$17.740$144,257)

$54131$28100$31.450

$241,378$73087$23,800$37.080

(3468$7400

$88.900$98.533$17,626$78.544$61803}11 804

$158.569$8.275

$11.400$4800

Oisnt

Actual Cost'

Rate Amount**$1,254

$115672$14, 391

(1, 706

$22, 531t62

t2 891$61. 158t67.700

$26,050$21880t60, 162$10,805

$8,227K4494$29,805$45, 000

$4.847$17740

(143443$45288(33461t33, 299

$247.647S5S296$18504$37,080(3257

$541$65,525$90 81$18,809$72,452(39176$4, 179

1160,083$9315$9,364t4,BOO



FILE NO:4S4.83S6 NATURAL DISASTER HINDING . FLOOD DANASE DECBIBER 2010

Item No

123124125128127128128130131132133134135136137138138140141142143144145148147148149150151152153154165156157158169180161162

DETWLED COST 8TATENENT

V»hm«>wni«aped«llh<Ntla clloalttonKffi IBi!OKiplrt«lti«iwik>ppmwdit»mut<i»l8UbetakBnupIMIWEDIATELY <ri»i Itoftds and Marfftno Sarvtote. RwdsmdMwltiineSentoee cannot und»tri» to ncogntoB mpmdlture

incutKi aAny dff<tcant <ffiBrwK» be(w»m tie ncfa^ cort »hown on tN« pag» and the expWKBtun rtiown on the revene page h to be

to«Ai ttomlnwhtehtheacbwlcottte n abOfWorbakiwBieealimatBlatobfl nndlnaa

A copy of Coundl** todgw thouW b* attachad to vNUir toW achnd cort.

DESCRIPTION OF WORK

A« .rtouth«»8i*«lulao»Wbriu

R tone RdSatebu Rd

li Creek RdhnRd

SanBeRdScabben Flat Rd

Sham RdStieUrotoLaneStatarRdSni Flat RdS Lane

St James St

Stone Q RdStoiriBreLane

Strattuuri Lane

StreamvlleRdSuffolk St&»dkn» Tail Pass RdS wa Vale RdTartoRwerRdT RdTuena Cam Rd

Turk Hill RdT T RdWalkoma Lane

W RdWatehaRdWaiatahRdWheeoRdWhnk Whack RdW hRdWBcoxRdWdtowmereRd

Woodhouselee RdWoodwllB RdWoodward RdYalbraithRdYairaman RdYewra RdCounal Contnbution

Schedule ofWoiksltsm

Amount

$124,475$2,370

$32880$18600$94504

$8,400$17, SBO$4440

$1 S48t30,6't1

$8810$12, 392

S'M$2295$7026$7772

$6S.3S6$17, 200»76,935

S4.250$24680$4200

$72800$24300$8500

$87.400$7, 800$5360

$116,485$26. B5S$16800$14890

$5,902$168,815$122797

$7, 100t36.

$7,$17620$2B.OOO

Actual Cost'

Rate Amount(114.22B

$

S32B42$20669$57, 167

$6.4831S.51''

$10-$12,948$2920924790$8.783

$24.238

t702$7,026S3.3S5

$S5713$18040$80762$5091

$23336

$790<"l$246.(5488

$67400$7799

$117,50227,396

$14342$14990

$5,792$165478$122,752

$9, 151t37

$8,1110370

t29,000



FILE NO:454.6356 NATURAL DISASTER FUNDING - FLOOD OAMAGE DECEMBER 2010

DETAILED COST STATEMENT

NOTE: Whenmmr it te expmrtuj that fhe cash altocaSm wiH be hwffldcnt to complete fte worit apprwed. fte mater to to be Wen i^IMMEDIATELY «nh Roadt and MartBme S»*a«. RoKl* .nd Mufam SKvlc- annot unifariake to nooBnll* -pmdBurawithout U*

n* Any . Isrtflcant dtffamnce bebwm the acftwl coat ahown on ihfs page and the cxpandlture thown on the rowwo pagcia to benedtna

NNW IhmhwhfchthfctutlooUto n aboworb«tow8wM«m«t»nD b« hedhi

A copy of Coundl'a tadgw BhouU b» atUntwd to vmffy tottf .chnl aort.

Item No DESCRIPTION OF WORK Schedule of Actual Cost"*A» Mlmit In .» Siihniluto otWdto

Schedule ofWoiteltem

Amount Qua Rate ;WWtAmount'$4, 931,253


Item: 12.5 Attachment 2. : 1 Final BBRF a licatlon attachments

FILE NO:

Pn^etNo

A/08786

A/OSTTa

A/08782

8788

ROADS AND MARmUE SERVICESFINAL CERTIFICATE OF EXPENDITURE

UPPER LACHIAN COUNCn.

«4.S3SSNATURAL DISASTER FUNDING - FLOOD DAMAGE DECEMBER 2010

DwcripUon

Flood Dtmage DmambT 2010Eme en Woika

Fkxri Damaga December 2010State R<adt

Rood Damsae Dwnibcr 2010ronal Roads

Ftood Damage Dwmbar 201 BLocal Roads

SchtdutoofWork*Cnh NSWRMS Council

Altocrtton Sham . h«m

$276. 191 $276, 181

$162,200 $162, 200

$434, 123 $434, 123

Total

»0 t27B, 191

W $182,200

$0 $434, 123

SB. 142,018 »6, 142. 018 t28, 000 $5, 171. 018

Tofl

278131. 78

182121.54

386790. 48

'1831263. 34

Wa certify, In accordance with the nondltiorn under whteh thh Ca»h ABocatton vnu acceptad, that

1. the expendHure shown in this certificate has been achiaBy and bona flde incurred andto the woik covered by the Ca«h AllocaSon

2. the work ha« been executed In accordance with appropriate prevallinn standafds and confoims withsound engineering practice and togialatton. For daulflnl roadi tha prevailing standanfa adoptedhave been eurmnt technteal spedllcaUon* uwd by Road* and Marlttma Servlcu when avallabla

Director Engineering (Signature)S. G^^-

Director Finance (Signature)

ajAI Managar (Signature)

Dat if, /a;'3

y



AMD to^KiffiME SEWft5S3A8N 76236371

FOR r l

LacW>0 Box 11

jCouncfl

'vmdorNoVOKK^:r?T ^E.

i&i ..,'tS-!-;!

.II'-^J..

i5"]'dl


Item: 12.5

iw

TransportRoads & MaritimeSer/ices


ROABS MID BMtITXMB 8BRVICBBABBs 7S 23S 371 u»B

EBCIfIBST dBUTED TAX CTVOIClI / 1

TOPBIi IACHLBN COUNCILPO BOX 10CROOKtlELL NSW 2563

Document no. Invoice Date Supplier'.5500SS0135 21. 05. 2013 Bloil2«15S2Your vendor number in our co. 5011003

Proceaaed byT&nya SPENCER

Telephone no.91 <221 270BFaix iio.

02 4221 2782

As agreed, we have settled the tollowing goods and seniceB as detailed below:Material po Cty.

00001 <S102E6223 0. 00Reference Note: 4802

0. 00Reference Note: 4802

0. 00Eeference Note: 4802



0. 00

UOM Description Tfaa

ADS ̂ Local roftdn 10/11 funding Pl

&UD Segional Roads pl

AOD State RoadB pl

AOD Local rde 2011/2012 funding pi

AMD Local roada 2012/13 tund.ing pl

KOD RegioBal roada 12/13 funding pl

Pl

Reference Note; 4&&2.

7, 966. 00 ms State Roadn 12/13Reference Note: 4802

Total net valueSST, lOt

Tctal

ThB BST la payable by th* .uppll. r.

Net Value

0. 00

0. 00

o. oo

0. 00

0. 00

0. 00

7, 966. 00

7, 966. 00796. tO

8, 782. SO



PtCWDS fc>(0 MAStiriUE StfcSViegg;

ABN 236371088KEOUESTFQ fCREATEOTAX! '.

NTtJOUBAN SHfH EOOLUUISW


ATTACHMENTS - Upper Lachlan Shire Council | - NSW ...

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