Assignment Project Management

Donia Adel – Project Development and Implementation for Strategic Managers – Allegria Compound Project


Tasks Table of Contents

Descriptions

Page

Task 1

Task 1 – Develop Allegria Specification

Section 1.1 – Analyze the factors that contribute to the process of Allegria Project

Section 1.2: Develop outline project specification for the implementation of Allegria Project

Section 1.3: Produce a specification for Allegria Project

5

Task 2

Task 2 – Plan for the Launch of Allegria Project:

Section 2.1 – Produce a project plan for Allegria Project

Section 2.2: Match appropriate resources to Allegria Project

Section 2.4: Agree timescales for the management and implementation of Allegria Project

Section 2.5: Plan an appropriate strategy for the Allegria implementation

Power Point File Work Break Down Structure Table 1: Allegria Compound Plan with Schedule Power Point file ORG Chart Table 2: Materials Table 3: WBS detailed to activities

9

Section 2.3: Cost all resources required for implementing Allegria Project (Table) 19

Task 3

Task 3 – Implement the Allegria Project:

Section 3.1 – Implement Allegria Project in accordance with an agreed specification and analyze the outcomes of the Allegria Project in terms of the original project specification.

Section 3.2 – Develop appropriate measure to monitor and evaluate progress and outcomes of the project.

Section 3.3 – Monitor the implementation of the project

Table 4: Acceptance Criteria

21

Task 4

Task 4 – Evaluate the outcomes of the Allegria Project:

Section 4.1 – Analyze the outcomes of the Allegria Project in terms of the original Project Specification

Section 4.2 – Evaluate the outcomes of the Allegria Project

Section 4.3 – Make Justified recommendations for Allegria Project improvements

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Task 5

Task 5 – Prepare to present the outcomes of the Allegria Project:

Section 5.1 – Produce a report of all Allegria Project procedures used

Section 5.2 – Produce Power Point Presentation to presents the outcomes of the Allegria Project to an Audience

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Sources

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Task 1 – Develop Allegria Specification:

In different economic conditions there is a necessity for organization to generate projects that includes creation, development,

implementation, control and monitor which in turn will achieve the set of a well-defined organization strategies and on line

with stakeholders requirements. This report is a Project Construction Management Plan to a compound in Giza – Egypt called

Allegria.

Section 1.1 – Analyze the factors that contribute to the process of Allegria Project

Section 1.2: Develop outline project specification for the implementation of Allegria Project

Section 1.3: Produce a specification for Allegria Project

Allegria Snapshot:

Located in Sheikh Zayed City, off the Cairo-Alexandria Desert Road and adjacent to the world-class British International School

of Cairo (BISC), is Allegria – a high-end, residential community created to encourage families to enjoy the simple pleasures of

life.

Allegria features Egypt’s first and only Greg Norman signature golf course, ‘The Allegria’, offers over 30 different home designs

by world-class architects.

The finest design and architecture is employed to capture Allegria's vision of a healthier and happier lifestyle for all its

residents. A team of world-renowned contemporary designers have merged their talents to create a master plan, landscapes,

villas and townhouses that will raise the bar in Egypt's world of real estate.

Design details of public spaces are created to establish a separate identity for each of the neighborhoods. Each sub-area is

distinct from the other yet all blend together in elegant conformity and ingenuity in design. Every element of Allegria has been

created to encourage outdoor activity for the entire family.

Project employer, sponsor & owner:

Sixth of October Development Investment Company – SODIC:

SODIC is one of Egypt's fastest growing real estate development companies and is currently developing a number of Egypt's

largest projects in the most lucrative real estate sectors. These developments range from residential projects of different types

to retail, commercial and even full-fledged city centers aimed at becoming the main urban hubs of both east and west Cairo.

The estimated total value of these projects is in excess of EGP 25 billion and are projected to be completed over the next 8-10

years. The mission is to transform the way people live and work by encouraging innovation and entrepreneurship and by

challenging convention.

Project Objectives: Transforming the way people live and work by encouraging innovation and by challenging convention.


Project Factors and Specifications: Allegria is located in Westtown on the western side of Cairo, on the Cairo-Alexandria Desert Road, near 6th of October

City.

On the east side of Cairo, Easttown is a similar project being developed. Both developments are intended to accommodate

the expansion of Cairo. They will develop into new pedestrian friendly urban centers.

In the whole project the positive sides of the wind and the sun are incorporated in the design. Therefore they will have an

energy and climate friendly design.

The area to be built for Allegria is about 2,4 million m2 in size.

When completed, it will contain approximately 1225 freestanding villas surrounding an 18-hole golf course along with the

building of the infrastructure and landscape.

There are 36 types of villas, and buyers have many options to tailor it to their wishes. Moreover, large plots for

development but under the Audit of SODIC.

SODIC has undertaken market research and thorough analysis two main point has been derived:

The necessity to invest in a commercial building based on a long terms rent facility. The commercial building shall

serve as a sophisticated high tech. offices building. It is expected for these offices to become a strong investment

asset due to the increasing demand of commercial building and scarcity of this kind of facility in Sheikh Zayed City.

External Factors: increase in Land & Material prices, Land availability, Market needs changes and Regulation changes

Project Stakeholders: Employer & Owner: Sixth of October Development Investment Company “SODIC” and requirements are as follows:

Completion on Time from 2nd January 2016 till 25th August 2017.

Project cost not to exceed EGP 80,000,000.00

Consultant Engineer: Egyptian Consulting House “MZECH”: - Consultant to SODIC and requirements are as follows:

Planning.

Making sure that quality standards are met.

Outcomes are according to plans set and agreed upon.

All above are in line with main strategy and objectives already set by all concerned parties.

Project Manager: Turner and requirements are as follows:

Human resource Management

Cost & Claims management

Resolution of disputes and claims

Decision Execution

Project Contractors

SIAC: execution of Zone A & B Villas.

Green Escape: execution of Landscape, Fences & Roads.

National: execution of Infrastructure.


Project Scope of Work:

Location: Sheikh Zayed City, off the Cairo/Alexandria Desert Road and adjacent to the world class British

International School of Cairo – (BISC)

The project is divided into two main zones (A&B).

Zone A contains 20 villas, with basement, ground and first floor for each villa.

Zone B contains the commercial building, with basement, ground and first floor.

Each of zones A&B contains Infrastructure, landscape & Roads.

The project contains one transformer room.

Main road is 6KM length.

Fences are precast design, and its two types, (compound fence and villas fence).

Project Descriptions/Phases: START:

This part of work takes place at the start of the project, estimated time 1 month and work stages are:

o Patch planet supply and installation

o Site preparation

o Engineering

ZONE (A) VILLAS:

This part of work is to execute 20 villas with estimated time 19 months, SIAG is the contractor and work stages are:

o Earth and finishing work

o Concrete work

ZONE (B) COMMERICIAL BUILDING:

This part of work is to execute commercial building with approximate time 10 months SIAG is the contractor and

work stages are:

o Civil work

o Electro mechanical work

o Architectural work

INFRA STRUCTURE:

This part of work has approximate time 9 months, National is the contractor, work includes transformer room which

is divided into 2parts (zone A & zone B), each part contains the following work stages:

o Transformer room

o Water supply (zone A & zone B)

o Sewage of water (zone A & zone B)

o Cable work (zone A & zone B)

LAND ESCAPE:

This part of work has approximate time 18 months, Green Escape is the contractor, work is divided into 2parts (zone

A & zone B), each part contains the following work stages:


o Rain draining

o Fire system

o Side walks

o Electricity for land escape

o Green areas (irrigation system & farming)

FENCES:

This part of work has approximate time 12 months, Green Escape is the contractor, work is divided into 2parts

(VILLAS FENCES & COUMPOUND FENCES), each part contains the following work stages:

o Concrete production

o Fence Fer Forge production

o Installation

ROADS:

This part of work has approximate time 5 months, Green Escape is the contractor, work includes Main Road and

Secondary Road which is divided into 2parts (zone A & zone B), each part contains the following work stages:

o Leveling

o Base layers

o Asphalt layers

END:

This part of work takes place at the end of the project, approximate time 5 month and work stages are:

o Final master plan

o Client hand over

Project Constraints: Cost (Budget)

Time Schedule (18 months)

Human resources availability

Project Quality standards

Safety considerations

-Project Assumptions: On job training (local, abroad)

Future upgrades (scope, product)

Man power availability (experts, engineers, labor… etc)

Supplying new packages to the company


Task 2 – Plan for the Launch of Allegria Project:

Section 2.1 – Produce a project plan for Allegria Project

Section 2.2: Match appropriate resources to Allegria Project

Section 2.4: Agree timescales for the management and implementation of Allegria Project

Section 2.5: Plan an appropriate strategy for the Allegria implementation

Please refer to the Power Point file name: WBS


Table 1: Allegria Compound Plan with Schedule

Activities Description Schedule Allegria Compound 2nd January 2016 till 25th

August 2016 Start 3rd January 2016 till 5th May

2016

Patch planet supply and installation

Patch plant site preparation & installation

Site preparation

Leveling for site ,remove obstructions & temporary fence

Engineering

Design & preparation for all drawings

Zone (A) Villas 2nd January 2016 till 28th July 2017

Earth work Excavation & removal of disposals

Concrete work Template work ,steel work & casting for basement, ground and first floor

Finishing work Block work, plaster and painting internal and external

Zone (B) Commercial Building 20th April 2016 till 12th February 2017

Landscape work Excavation, removal of disposals

Concrete work form work ,steel work and casting for basement, ground and first floor

Electro mechanical work Lighting system ,elevators ,firing system and air conditions

Finishing work Block work, plaster, painting internal and external and doors and windows installation

Infrastructure 27th February 2016 till 8th November 2016

Transformer room

Construction of transformer room

Water supply (zone A & zone B)

Excavation ,piping , accessories’ installation and back filling

Sewage of water (zone A & zone B)

Excavation ,piping , accessories’ installation and back filling

Cable work (zone A & zone B)

Excavation ,cable routing, accessories’ installation and back filling

Landscape 30th January 2016 till 20th July 2017


Rain drainage

Excavation ,piping, accessories’ installation and back filling

Fire system

Excavation ,piping, accessories’ installation and back filling

Fences 10th March 2016 till 8th March 2017

Concrete production

Casting of concrete elements of fences

Metal fabrications

Fabrication of metal panels of fences

Installation

Erecting of fences elements

Roads 27th March 2016 till 11th August 2017

Leveling

Excavation and backfilling

Base layers

Leveling and compaction

End 9th March till 2017 25th August 2017

Final master plane

As built drawings

Client hand over

Final acceptance


Project Management Team: Organizational Chart:

Please refer to power point file ORG Chart:

Project manager:

The project manager will be the principle point of contact through the duration of the project and through the team;

the project manager will be responsible for:

o Work Progress & Coordination.

o Work Condition and Safety

o Documents issuance and Review.

o Financial Documents.

o Monitoring, Inspection & decision making when deviation from plan.

Quality & Safety Manager:

Work under the direct supervision of the Project Manager.

Follow up and revise safety plan at suitable time intervals.

Participate in major safety studies and audits of project.

Maintain a log of non-conformities and take corrective actions related to safety audits.

Preparing and issuing safety deliverables.


Reviewing/auditing the work of other disciplines to ensure that safety.

Present and address requirements with reviews documentation.

Tracking Actions arising via the established Tracking System.

To maintain regular and effective liaison with all levels of management together with the safety authorities. Work

Progress & Coordination.

To ensure that accident and dangerous occurrences investigations are carried out, to monitor and maintain safety

records and to recommend changes to safety Policies as required.

Ensuring that all personnel attend the site safety orientation program and other specific trainings.

Ensure that safety program is in place to record and monitor substances brought onto site which may be hazardous

to health.

Coordinate with owner during Audits performed on activities.

Perform internal and external Safety management systems audits.

Specific training courses as approved in the safety program and supplemented by any additional requirements of the

company.

Preparation of emergency producers.

Perform workmanship inspections, implement quality planning, oversee quality control testing, and coordinate with

Owner’s QA testing and independent assurance testing.

Be responsible for submitting requested inspection, testing, and other data to the contractor on a daily basis.

Review design plans and specification for accuracy and completeness.

Prepare a schedule of CQA inspection activities and coordinate necessary CQA personnel to conduct inspection.

Review and interpret data and reports prepared by CQA inspection personnel.

Monitor the supervised contractor’s quality control program.

Verifying that all testing conducted in accordance with specified test methods and that the proper test equipment is

used.

Monitor and control his team activities in pre-commissioning stage.

Technical Manager:

Coordinate work between project execution team.

Monitor and control different project activities.

Responsible for revising all project activities.

Supervise full time and adjunct instructors teaching in the project.

Serve as contact person for instructional information dispersal.

Coordinate room and scheduling usage for the building.

Provides computer input and performs analytical review of reports generated.

Provide formal and informal training on the tools, processes and best practices appropriate for the target individual

or team.

Analyzes, evaluates, and forecasts current status against an established baseline schedule.

Insure accuracy and completeness of master data including resource information; project, activity, and resource

codes; enterprise project structure; security profiles; licensing information; etc.

Develop an effective project plan template that can be utilized for schedule development, schedule control, and

critical path analysis (control sheets).


Act as a Procurement Manager to provide management and direction for all procurement functions, including

purchasing, expediting, supplier data control, supplier quality, and traffic.

Evaluate different supplier's bids for supplying equipment.

Establishes priorities, assigns workloads and reviews the more difficult and complex assignments.

Interprets contract provisions and reviews contracts for accuracy and changes prior to bid and renewal

Financial & Admin Team:

To control project documentation as per company’s procedures

Allocate document / drawing numbers

Set up distribution requirements

Register the receipt of documents from key personnel of different work activities.

Transmit documents to internal parties for review and information.

Transmit the comments on documents back to key personnel responsible for their execution.

Production and issue of document status reports

Responsible for providing a single document control point of contact for each individual project

Ensure that all issued Project Deliverables are correct in accordance with document control procedures

Assisting the Projects Department with queries on documentation requirements and submissions.

Supervises and participates in the preparation of written financial and administrative reports.

Construction Engineer Team:

Civil/Structural engineering calculations.

Civil/Structural engineering plans, design, and layout.

Civil/Structural project specifications.

Civil/Structural engineering portion of project proposals.

Civil/Structural engineering portion of project cost estimates.

Preparing project cost estimates.

Preparing project cost budget.

Controlling cost of different project items.

Coordinating risk identification and analysis activities.

Maintaining the project’s risk list.

Notifying project management of new risk items.

Reporting risk resolution status to management project manager.

Assign each newly identified risk to a project member, who will assess the exposure and probability for the risk

factor and report the results of that analysis back to the Risk Officer.

Assigned project members are also responsible for performing the steps of the mitigation plan and reporting

progress to the Risk Officer weekly.

Prepare and Monitor project schedule and plan implementation.

Prepare control sheets for project.


Project Material and Labor Resources details: Author comments on the below Material & Labor table:

The table below mentioned is just an example to show how it should be executed but it is sample material are typed for

giving example purposes. The main column that should be presented in a Project

o Material ID

o Material Name or description

o Material Type

o Material Unit

o Quantity

In real life project there are automated software that handles:

o The Material ID which should reflect as much as possible the real identity of the Material not just irrelevant ID.

o The project Resources – act more like an Inventory list.

o Usage of Resources – displays like the WBS it include the activity name with quantity of material on what period of

time it was used and of course linked with its respective activity schedule.

o They are in fact different tables but linked all together and works in harmony so they reflect the real picture of the

whole project development, schedule, activity and performance.

o Any use of material by a certain activity that is also linked to WBS it is automatically deducted from the QTY so the

project management team are aware of any deviation or use that might or might not requires actions.

Table 2: Materials

Material ID Resource Name Material Type

Material Unit Qty

Resource Type: Labor

STCRW STEEL FIXER CREW Labor 100

PORCRW POURING CREW 100

CRPCRW CARPENTER CREW 100

Resource Type: Material

WSTEST WATER SUPPLY TESTING Material Meter 1500

WSPPLY WATER SUPPLY Material Meter 2000

WSINST WATER SUPPLY INSTALLATION Material Meter 3000

WSHOS HOUSE CONNECTION Material Units 50000

WSEXCV WATER SUPPLY EXCAVATION Material Cubic Meter 4000

WSBACKF WATER SUPPLY BACKFILLING Material Cubic Meter 6000

VLEVEL FINAL LEVELING Material Square Meter 7000

VINSL INSULATION Material Square Meter 4000

VEXCA EXCAVATION Material Cubic Meter 5000

VBACKF BACKFILLING Material Cubic Meter 3000

VDOOR DOORS Material Floor 500

VCRITAL CRITAL WORK Material Square Meter 2000


TOPFNSH TOP FINISHING OF MANHOLES Material Units 1000

TRUCK

Allegria Project Work Breakdown Structure: Author Comments:

For the sake of the Assignment length and in addition to the limited engineering knowledge of the Assignment Author

it was seen adequate to have a snap shot of WBS covering Infrastructure: Zone A, Zone B, Transformer Room and Zone

A Villas. However, it is important to note that it is supposed to be, for every single activity/job/work there should a

WBS to the details level (top down level details). Please note that the information was to the best knowledge of the

author and might not reflect the real life project steps, so it is just an example.

Author comments on the below WBS Table and Cost resources table:

In real life project management field there is a software that handles WBS design.

WBS is linked with Activities report.

WBS is linked with Material and procurements supply.

Usually not all the Material and procurement are bought and warehoused on site as space might not be an option and

it is brought on sight with link to the activities.

The software allows the project manager to monitor the deviation whether in Quantity or in schedule

The project manager also generate reports on activities schedule, performance and mistakes or mishaps if any.

There are activities that might overlap with other like the start of Infrastructure - Zone A & Zone B. In that case Project

manager should monitor eg. If infrastructure of the physical place allows for such activities in terms of space and safety.

As for the cost resources table: it should be done on every single resources brought and scope/activities/work. It should

always be monitored by Budget Versus Actual and any deviation is of course closely supervised by a project team and

there is no usually room for mistakes as very few entity allows extra funding unless the original investment scope has

changed or fundamental external factors has surfaced.

In some cases below there are only overnight differences so one activities (CIVIL) ends on 4th July and Installation starts

on 5th July. The schedule is not haphazard it is usually executed based on:

Engineering feasibility and previous experience in such a domain/industry.

The material, labor and machinery are available.

The designated Engineers is closely monitoring the activity performance schedule and always try to deliver on time.


Table 3: Example WBS detailed to activities

Allegria Compound Work Break Down Structure

WBS Name 2016

Duration

INFRASCTURE From 27th February till 6th June 2016

ZONE A From 27th February till 4th May 2016

Water Supply From 27th February till 7th March 2016

Sewage Water From 27th February till 6 June 2016

Cable Work From 29th March till 2nd September 2016

ZONE B From 27th February till 6 June 2016

Water Supply From 27th February till 4th May 2016

Sewage Water From 27th February till 6th June 2016

Cable Work From 29th March till 3rd October 2016

TRANSFORMER ROOM From 6th May till 18th July 2016

Civil From 6th May till 4th July 2016

Installation From 5th July till 18th July 2016

ZONE A VILLAS From 21st April till 12 August 2016

Sub Structure From 21 April till 15 June 2016

Excavation From 21st April till 24th April 2016

P.C Footing From 28th May till 29th May 2016

R.C Footing From 28th May till 31st May 2016

Column Nick & R.W From 1st June till 6th June 2016

Insulation From 7th June till 8th June 2016

Backfilling From 9th June till 15th June 2016

Super Structure From 16th June till 5th august 2016

P.C Slab on Grade Fro 16th June till 18th June 2016

R.C Slab on Grade From 16th June till 20th June 2016

Basement Slab From 21st June till 30th June 2016

Ground Columns From 1st July till 4th July 2016

Ground Slab From 5th July till 14th July 2016

1st Column From 15th July till 18th July 2016

1st Slab From 19th July till 28th July 2016

Roof Column From 29th July till 30th July 2016

Roof Slab From 31st July till 5th August 2016

FINISHING From 7th August till 30th November 2016


Section 2.3: Cost all resources required for implementing Allegria Project


Task 3 – Implement the Allegria Project:

Section 3.1 – Implement the Allegria Project in accordance with an agreed specification, analyze the

outcomes in terms of the original project specification.

Section 3.2 – Develop appropriate measure to monitor and evaluate progress and outcomes of the

Allegria Project.

Section 3.3 – Monitor the implementation of the Allegria Project

Allegria Acceptance Criteria

Acceptance Criteria are defined as “the list of requirements that must be satisfied prior to the customer accepting delivery of

the product”. The acceptance process provides a roadmap for incremental acceptance by the customer of the project

deliverables at the following project stages:-

1. Project Phase Concept Complete 2. Project Phase Requirements Complete 3. Project Phase Design Complete 4. Project Phase Installation for the Deliverables 5. Project Phase Complete

Table 4: The following table shows the acceptance criteria for the different stage of the project.

Project Stage Acceptance Criteria

Project Phase Concept Complete Project Initiation and Implementation Document, Project Management Plan

Project Phase Requirements Complete

Requirements Specification template

Project Phase Design Complete Design Specification

Project Phase Installation for Deliverables

Quality Manual, Installation procedures and Method of Statement

Project Phase Complete Closeout Review, and Lessons-learned


Allegria Quality Assurance Criteria

Quality Assurance (QA): is the application of planned, systematic quality activities to ensure that the project will employ all processes needed to meet requirements. Quality assurance also provides continuous improvement of all quality process. The Contractors Quality Assurance (CQA) plan will be implemented by qualified personnel who will be onsite for the duration of construction activities. A registered civil engineer designated as the CQA officer, will be in charge of observing the installation of the work, reviewing the materials for conformance with the specifications and drawings, all testing during and following construction. The CQA officer will be responsible for monitoring the implementation of the plan. Author notes: For the purpose of the assignment length, only snap shot of implementation in accordance to specification, develop appropriate measures to monitor and evaluation progress of outcomes as well as monitoring of implementation of the Allegria Project is below mentioned. In real life project every single work activity and step is to make sure that it is within the same contract requirements, specs of the original design and agreed measures. Continuous, planned and designed tests are always processed to make sure that the progress is complying and if not then action and proactive action are taken. Moreover, The Project Director/Manager or his designate will confirm that work/materials/activities are in compliance with contract specification requirements. The sample chosen are Excavation, Material, Material Storage, Building Work, in Factory control, Concrete tests, Plastering procedure, Plastering Specifications. These has not been chosen haphazard but rather a sample of different evaluation and monitoring presentation to proof that not all items are executed the same.

Excavation:

Perform a thorough review of all site exploratory reports made during design and during construction. Preview site plans to note any underground structures to be avoided, such as pipes and utilities. Prior to commencing excavation, clearing, grubbing and stripping operations should be completed to the areas shown

on the site excavation drawings. For mass excavation remove soil, boulders, coal and any other unclassified materials to the lines and grades shown on

the drawings. Random sampling and testing should be performed on excavated material to note changes in soil classification or

physical properties. Borrow areas should be properly maintained to provide effective drainage and erosion control. Excavation should be made to the lines, grades, elevations and dimensions as shown on the drawings or as directed by

the foundation engineer or geologist to obtain a suitable foundation. Completed excavation should be inspected, tested and accepted prior to placement of mud mats, slabs, pipes or

structural backfill.


Material:

Determine the material requirements for the different types of earthwork on the construction project. Check that material sources have been approved. Determine the compaction requirements and the degree needed to satisfy design criteria. Determine the type and weight of compaction equipment required and the number of equipment passes at a specified

lift thickness necessary to meet density requirements. Foundation should be inspected, tested and accepted prior to start of fill operations. Fill and borrow areas should be maintained to provide effective drainage and are protected against erosion. Field and laboratory tests should be conducted at the frequency specified to verify physical requirements of the fill

material. Moisture and density tests should be performed at random locations and at specified frequency. Fill material should be brought to final grade and inspected, tested and accepted, if acceptable.

Material Storage:

Stockpile satisfactory excavated materials where indicated, until required for backfill or fill. Place, grade and shape stockpiles for proper drainage. Locate and retain soil materials away from edge of excavations. Legally dispose of excess soil material and waste materials.

Buildings work:

Formwork materials shall be protected before, during and after erection to insure acceptable finished concrete work. In the event of damage to erected forms, necessary repairs or replacements prior to concrete pouring shall be

performed The supervised contractor shall allow sufficient time, as determined by the contractor from the approved schedule,

between erection of forms and placing of concrete for the various trades to properly install their work.

In factory control

As the concrete used is a ready mix concrete, so the preliminary tests will be made by the ready mixed concrete producer, acceptance of ready mixed concrete delivered to site is the responsibility of the supervised contractor, where the supervised contractor shall be responsible for providing quality control measures to assure compliance of the concrete with the contract Requirements. The concrete producer shall deliver notes and checks so the supervised contractor can take any corrective actions. Ready mix concrete factory Check list:

Testing of the consistency. Check concrete density. Water content and air content. Temperature and bleeding. Changes or major variations in constituents and mix proportions which influence placing.

Concrete tests:

Concrete compressive strength test should be done on all the concrete received in site, tests results should be submitted to contractor after 28 days for approval. If refused core tests should be done.

Any segregation concrete or any defective concrete shall be rejected.


Task 4 – Evaluate the outcomes of the Allegria Project:

Section 4.1 – Analyze the outcomes of the Allegria Project in terms of the original Project Specification

Section 4.2 – Evaluate the outcomes of the Allegria Project

Section 4.3 – Make Justified recommendations for Allegria Project improvements

Allegria Project Audit Scope of Audit

In Allegria case there was an assigned company ARCADIS Gulf to audit. The reasons for the Audit were the recurring quality

problems on the project. During the Audit there was two main areas:

The project structure and processes

Technical Aspects

Objective of the Audit:

The objective of the audit is to define the causes of quality deviation issues. To meet the objectives there has been several

visits the building site to carry out onsite inspections. Moreover several interviews has been executed with involved parties

to determine the deviation reason and make recommendation to eliminate it.

Author notes: There was many outcomes and recommendation and they are listed hereunder however only few was selected,

highlighted in yellow, to proof practically how it should be done.

Outcomes and Recommendation:

Role of Sodic Towards the Contractor

Responsibilities of the Project Manager and consultant

Procurement Structure Regarding the contractors

Role of consultant during the design and execution phases

Health & Safety

Meeting Discipline

Decisions and deadlines

Reports

Inspections

Quality Control by the project manager

Handing over process


Role of Sodic Towards the Contractor

SODIC needs to be transparent and consistent towards all the parties that are involved in the project. Occasionally SODIC has

had direct contact with the contractors and only consulted the project manager and consultants afterwards. These contacts

concerned payments to the contractor that were withheld by the consultant due to a lack of quality or insufficient progress.

It is very important that the consultants receive all the necessary support from SODIC in order to control the contractors and

make them perform in a better way. This direct contact between SODIC and the contractors weakens the position of the

consultant, and gives the contractor opportunity to ignore the remarks of the consultant.

Recommendation

There shouldn’t be any direct contact between SODIC and the contractors regarding financial or contractual issues without

first consulting the project manager and the consultant.

Responsibilities of the Project Manager and consultant

The project manager is responsible for the coordination of the budget and the progress of the project and not for the quality.

The consultant is responsible for the coordination and monitoring of the quality of the work. This divided responsibility makes

it difficult to have a consistent approach towards the contractors.

Overall quality is always a balance between money, time, construction quality, coordination and information. Balancing those

issues is now split between the project manager and the consultant.

Recommendation

For Allegria it’s difficult to change the situation because of existing contracts. It is recommended for SODIC to appoint one

person as a spokesperson on behalf of the project manager and the consultant to achieve a single consistent line of

communication towards the contractors. The responsibility should not be divided during execution, especially for

coordination for quality, budget, progress, coordination and information, between two parties. The distinction between the

project manager and the consultant makes it very hard to address problems in an effective way.

Appointing one single independent consultant, responsible for the coordination regarding quality, budget and progress,

coordination and information during execution, is a good solution for this problem.

Role of consultant during the design and execution phases

The consultant was involved in the design phase, and also in the execution phase as construction supervisor. A disadvantage

is that no one, other than the consultant, has reviewed the drawings before they were handed over to the contractors. So

there is no so called “counter veiling power” during this transformation process. During the execution, this “double” role can

give the consultant the opportunity to hide faults that are made during the design phase.

Recommendation

Select an independent consultant for the construction supervision.


Health & Safety

Health & Safety is a serious issue on the site. The project manager and the consultant both check on these issues, but this has

not led to improvements, because the contractors don’t feel any kind of pressure to improve.

Recommendation

Define a practical policy together, and help the contractors to improvin. During execution, SODIC should check regularly on

these aspects, and make it very clear what the consequences are. Make Health & Safety one of the important issues in the

Framework Agreement with the selected contractors.

Meeting Discipline

There is a regular schedule of construction meetings with representatives from the project manager, the consultant, the

contractor and SODIC. The minutes are not specific enough. The minutes of the weekly construction meetings contain only

statements and questions, and no reasons, consequences, action points, deadlines and parties responsible.

The issues highlighted in one meeting are not followed up at the next meeting in a structured way and it is unclear what the

status of those outstanding issues. Another concern is that there is not a structured agenda that “guarantees” all the relevant

issues will be covered.

Recommendation

Define a structured agenda and make sure that there is a comprehensive action list with deadlines and the right party to take

responsibility. A second important issue is to make sure that relevant points don’t disappear between one meeting and the

next, the action list must cover all of the open points from previous meetings.

Decisions & Deadlines

An attention point is the decision structure and the way decisions are taken. During the interviews it became clear that it

takes too long before decisions are taken in the project. A reason for this could be that the representatives in the meetings

don’t have the authority to take decisions. Another reason can be our remarks under the item “meeting discipline”.

Deadlines seems to be “fluid”. Deadlines are sometimes not clear or stakeholders have the opportunity to state the excuse of

shortfall in meeting discipline.


Recommendation

(Re)Define the authorization structure and define a strict meeting structure with the right representatives and a very strict

minutes of meeting procedure with specific, well defined action points. If this is improved then the deadlines should become

much clearer as a result. Implement a proper change management procedure.

Reports

The monthly progress reports from the project manager contain redundant information that is repeated every month. It’s

hard to find the relevant issues regarding the current status of the project. In the reports statements such as “…hopefully we

will meet the deadline”. There is no information why this is a problem, how they should be mitigated, and what could be the

consequences. The report is full of statements without consequences.

Recommendation

Discuss with the project manager that they have to use the template that is developed by SODIC. This will lead to more focus

on the project and will also contribute to solving a number of other issues in this report.

INSPECTIONS

The “Request for Inspection” procedure is extensive and therefore complicated. Inspectors have to inspect the villa’s for 74

items which takes 145 hours per villa. Every inspection item has to be separately reported. There has been difficulties to

organize all these inspections. Contractors are encumbered by rigidity and therefore have great difficulty finding the right

momentum and skill of economics. Because of this inspection structure there is no time for so-called “informal inspections”.

These informal inspections are very important to identify issues before they become a problem based on frequent contact

between the inspectors and the contractors.

Recommendation

Simplify and reduce the inspections schedule and the reporting structure considerably. This should have two effects:

Limit the number of staff from the consultant or make their work much more effective.

Get more time for the relevant informal “hand in the pockets” inspections so that the inspectors become part of

the team and can use their professionalism in a much more effective way.


Task 5 – Prepare to present the outcomes of the Allegria Project:

Section 5.1 – Produce a report of all Allegria Project procedures used

Author Notes:

Due to the enormous amounts of Allegria procedures Report, five were selected as an evidence, one related to Infrastructure,

the second Human Resource, third communication plan, fourth Feedback and fifth Procurement Closure. The reason why it

was selected that it is common to make a procedure for normal work activity like Plastering as a sample but worth to mention

there are procedures that include HR, communication, feedback and Procurement that are not known to normal audience but

to project management it is imperative.

1. Plastering Procedure:

Plastering will be carried out in accordance with Contract specification and Project Quality Plan. In any circumstances where specifications are not provided or they are in any way incomplete, the matter shall be referred back to the Consultant for additional information.

Plastering Specification:

Certificates shall be provided by the supplier of materials to verify compliance with the specifications. Before applying plaster and/or render coat. It shall be confirmed from the Mechanical, Electrical and Plumbing

Subcontractors that all activity connected with backgrounds have been completed by them and any defects have been made good and approved by Consultant’s representative.

The work shall be inspected using a Checksheet, which shall be completed as verification and record. Non-conforming workmanship shall be communicated to the personnel involved and immediate corrective action will

be initiated. The agreed levels of accuracy should adhere to the specified in the contract. The requirements for preparation of the background, e.g. raking-out, keying fixing expanded metal, priming etc. Detail at junctions between different background materials, e.g. blockwork abutting concrete surfaces, lintels etc. Mix proportions (for render). Method of protecting existing works. Safety aspects during execution of work. Any other special requirements.

2. Project team procedure.

Acquire project team is the process of confirming the human resources availability and obtaining the team needed to complete the project. The project staff will consist from internal resources and external resources. Staff assigned to the Project will operate under the direction and supervision of the Project Manager in relation to their responsibilities within the project. There will be some outsourcing/contracting performed within the scope of this project. A full work breakdown structure for the resource development in the Project will identify staffing requirements for specific Outputs including time allocations.

Required Team Project Manager Senior Mechanical Design Engineer Senior Electrical Design Engineer


Senior Civil Design Engineer Senior Construction Site Engineer Site Manager Accountant Administer

Project team management.

Manage project team involves tracking team member performance, providing feedback, resolving issues, and coordinating changes to enhance project performance.

Performance Reviews

The project manager will review each team member’s assigned work activities at the onset of the project and communicate all expectations of work to be performed. The project manager will then evaluate each team member throughout the project to evaluate their performance and how effectively they are completing their assigned work. Prior to releasing project resources, the project manager will meet with the appropriate functional manager and provide feedback on employee project performance. The functional managers will then perform a formal performance review on each team member.

Recognition and Rewards Although the scope of this project does not allow for ample time to provide cross-training or potential for monetary rewards there is several planned recognition and reward items for project team members.

Upon successful completion of the project a party will be held to celebrate the success of each team member with the team members’ families present.

Upon successful completion of the project, any team member who satisfactorily completed all assigned work packages on time will receive a certificate of thanks from the CEO.

Team members who successfully complete all of their assigned tasks will have their photo taken for inclusion in the company newsletter.

3. Communication Plan Procedure:

Communications planning determines the information and communications needs of the stakeholders. This includes identifying who needs what information, when they should receive it, and how it will be provided. Identifying the information needs of the stakeholders and determining a suitable means of meeting those needs is an important factor for project success.

Stakeholder communication requirements, Information to be communicated, including format, content, and level of

detail. Person responsible for communicating the information. Person or groups who will receive the information. Person or groups who are responsible for making decisions. Methods used to convey the information, such as memoranda and email. Frequency of the communication, such as weekly Escalation process for resolving project issues that cannot be resolved at the staff Level


4. Feedback Procedure:

Project Manager Captures feedback from the Team Members Projects – will include a facilitator led discussion on the Pluses, Potentials and Concerns

Project Manager updates the Close-out Report to incorporate the feedback from the team Close-out Meeting. Project Manager sends the Close-out Report to Sponsor. This includes the team’s feedback and a list of questions for

the sponsor to think about and respond to during the Close-out Meeting with the Project Manager.

Capture feedback from the Sponsor.

The Project Manager schedules a meeting with the sponsor. The sponsor and Project Manager may invite others if they feel it would be beneficial. The Project Manager will be gathering feedback from the sponsor on the project. The questions in the Closeout document should be addressed.

Project Manager finalizes the Close-out Report including all of the feedback gathered from the Team members and

the Sponsor. Project Manager distributes the final report to the Sponsor and the Team.

5. Procurement closure Procedures:

Regarding the procurements closing by default after termination of the project on the system there is no facility to make a PR (Purchase Request) related to the terminated project so the procurement & any, Contract, progress reports, financial records including invoices and payments will be closed automatically.

Closure provides value to the performing organization and they should not be eliminated under any circumstances. Release of the resources, both staff and non-staff, and their redistribution and reallocation to other projects, if needed. Archiving of All Project Records (Suppliers rejecter, Contractor, etc..) . Get the formal signature from customer. Vendors Valuations.

Section 5.2 – Produce Power Point as a tool to presents outcomes of the Allegria project to an Audience

Please refer to the Power Point File named Allegria Compound Project at a glance


Source:

Dr. Khalid el Sakty Project Management notes 2015

ENGINEER: Egyptian Consulting House “MZECH” notes and interview

PROJECT MANAGER: “TURNER” notes and interview

http://www.ukessays.co.uk/essays/management/the-project-management.php

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pfr6u0QO4lMwC3HZThoCtn3w_wcB

http://www.irbnet.de/daten/iconda/CIB4448.pdf

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http://www.projecttimes.com/articles/10-steps-to-creating-a-project-plan.html

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Outcomes

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http://www.ukessays.co.uk/essays/management/the-project-management.php

http://www.ukessays.co.uk/essays/business/achieving-an-objective-in-project-management.php

http://www.ukessays.co.uk/essays/business/case-study-based-assignment.php

http://www.ukessays.co.uk/essays/management/strategic-management-project.php

http://www.ukessays.co.uk/essays/management/project-management-body-of-knowledge.php

https://myassignmenthelp.com/project_management_assignment_help.html

https://www.e-education.psu.edu/geog584/l6_p4.html

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http://www.kinharvie.org.uk/organisation_development/team-effectiveness?gclid=CjwKEAjwsvmvBRCT5ozK-dmY7D4SJACyIoJmFVNR82GAyrdFyQqAfB8aZkD-pfr6u0QO4lMwC3HZThoCtn3w_wcB



http://www.irbnet.de/daten/iconda/CIB4448.pdf

http://www.idosi.org/mejsr/mejsr16(8)13/18.pdf

http://www.brighthubpm.com/templates-forms/2645-what-is-a-work-breakdown-structure/

http://www.projecttimes.com/articles/10-steps-to-creating-a-project-plan.html

http://www.martinbauer.com/Articles/How-to-Plan-a-CMS-Project/Objectives-Outputs-and-Outcomes

http://www.martinbauer.com/Articles/How-to-Plan-a-CMS-Project/Objectives-Outputs-and-Outcomes

Assignment Project Management

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