ANNUAL REPORT - Provincial Government

ANNUAL REPORT2018/19

2018/19 ANNUAL REPORT 2018/19 ANNUAL REPORT

GAUTENG DEPARMENT OF SPORT, ARTS, CULTURE AND RECREATION: VOTE 12

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GAUTENG PROVINCEDepartment of Sport, Arts, Culture & Recreation

ANNUAL REPORT

2018/19



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TABLE OF CONTENTS

PART A: GENERAL INFORMATION ........................................................................ 8

1. DEPARTMENT GENERAL INFORMATION ...................................................................................9

2. LIST OF ABBREVIATIONS/ACRONYMS ...................................................................................... 10

3. FOREWORD BY THE MEC ........................................................................................................... 14

4. REPORT OF THE ACCOUNTING OFFICER ................................................................................ 16

5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY ............................. 25

6. STRATEGIC OVERVIEW .............................................................................................................. 27

6.1 Vision ..................................................................................................................................... 27

6.2 Mission ................................................................................................................................... 27

6.3 Values .................................................................................................................................... 27

7. LEGISLATIVE AND OTHER MANDATES ..................................................................................... 28

7.1 Constitutional mandates ........................................................................................................ 28

7.2 National and provincial legislative mandates ......................................................................... 28

7.3 National and provincial policy mandates .............................................................................. 28

7.4 Planned policy initiatives ....................................................................................................... 34

8. ORGANISATIONAL STRUCTURE AND MANAGEMENT TEAM ................................................. 34

9. ENTITIES REPORTING TO THE MEC ........................................................................................ 35

PART B: PERFORMANCE INFORMATION ............................................................. 37

1. AUDITOR GENERAL’S REPORT ON PREDETERMINED OBJECTIVES ................................... 38

2. OVERVIEW OF DEPARTMENTAL PERFORMANCE .................................................................. 38

2.1 Service Delivery Environment .............................................................................................. 38

2.2 Service Delivery Improvement Plan ..................................................................................... 40

2.3 Organisational environment .................................................................................................. 43

3. STRATEGIC OUTCOME ORIENTED GOALS ................................................... 43

4. PERFORMANCE INFORMATION BY PROGRAMME .................................................................. 46

4.1 Programme 1: Administration ................................................................................................ 46

4.2 Programme 2: Cultural Affairs ............................................................................................... 54

4.3 Programme 3: Library and Archival Services ....................................................................... 91

4.4 Programme 4: Sport and Recreation...................................................................................... 104



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5. TRANSFER PAYMENTS ...............................................................................................................122

5.1 Transfer payments to public entities ........................................................................................ 122

5.2 Transfer payments to all organisations other than public entities ............................................ 122

6. CONDITIONAL GRANTS ................................................................................................................ 132

6.1 Conditional grant funds transferred ......................................................................................... 132

6.2 Conditional grants funds received ........................................................................................... 132

7. DONOR FUNDS .............................................................................................................................. 138

7.1 Donor Funds Received ............................................................................................................. 138

8. CAPITAL INVESTMENT ..................................................................................................................139

8.1 Capital investment, maintenance and asset management plan ..............................................139

PART C: GOVERNANCE ...........................................................................................145

1. INTRODUCTION .............................................................................................................................147

2. RISK MANAGEMENT ......................................................................................................................147

3. FRAUD AND CORRUPTION ...........................................................................................................147

4. MINIMISING CONFLICT OF INTEREST..........................................................................................147

5. CODE OF CONDUCT ......................................................................................................................147

6. HEALTH, SAFETY AND ENVIRONMENTAL ISSUES .....................................................................148

7. PORTFOLIO COMMITTEES ...........................................................................................................148

8. SCOPA RESOLUTIONS ..................................................................................................................148

9. PRIOR MODIFICATIONS TO AUDIT REPORTS ............................................................................148

10. INTERNAL CONTROL UNIT ...........................................................................................................148

11. INTERNAL AUDIT AND AUDIT COMMITTEES ...............................................................................149

12. AUDIT COMMITTEE REPORT .......................................................................................................151

PART D: HUMAN RESOURCES MANAGEMENT ....................................................155

1. INTRODUCTION .............................................................................................................................157

2. OVERVIEW OF HUMAN RESOURCE ............................................................................................157

3. HUMAN RESOURCES OVERSIGHT STATISTICS ........................................................................161

PART E: FINANCIAL INFORMATION .......................................................................212

1. REPORT OF THE AUDITOR-GENERAL .........................................................................................213

2. ANNUAL FINANCIAL STATEMENTS ..............................................................................................222



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List of tables 2018/19

Table 1: Departmental receipts 2017/18 and 2018/19 .....................................................................19

Table 2: Programme expenditure, 2017/18 and 2018/19 ................................................................19

Table 3: Discontinued projects per programme, 2018/19 .............................................................. 22

Table 4: National/provincial and other legislative mandates relevant to DSACR .............................30

Table 5: National Good Governance Legislation ..............................................................................31

Table 6: Provincial mandates relevant to DSACR ...........................................................................31

Table 7: Relevant court rulings, 2018/19 ..........................................................................................33

Table 8: Planned departmental policy initiatives per programme, 2019/20 ......................................33

Table 9: Entities reporting to the MEC ..............................................................................................35

Table 10: Key services identified for improvement ............................................................................40

Table 11: Batho Pele arrangements with beneficiaries .......................................................................40

Table 12: Corridor Offices contact details 2018/19 .............................................................................41

Table 13: Service Delivery Information Tools ......................................................................................41

Table 14: Complaints mechanisms .....................................................................................................42

Table 15: Strategic Goal 1 ..................................................................................................................43





Table 20: Programme 1: Administration - Services provided ..............................................................46

Table 21: Programme 1: Administration, 2018/19 - Strategic Objectives ...........................................48

Table 21.1: Programme 1: Sub-Programmes 2018/19 .........................................................................48

Table 21.2 Programme 1: Sub-programme expenditure ......................................................................53

Table 22: Programme 2: Cultural Affairs, 2018/19 - Strategic objectives ..........................................70

Table 22.1: Programme 2 - Sub-Programme: Creative Arts, 2018/19 ..................................................73

Table 22.2: Programme 2 - Sub-Programme: Creative Industries, 2018/19.........................................75

Table 22.3: Programme 2 - Sub-Programme: Museum and Heritage Resource Services, 2018/19 ....80

Table 22.4: Programme 2 – Gauteng Film Commission (GFC), 2018/19 (AGENCY) ..........................86

Table 22.5: Programme 2 Cultural Affairs - Sub-Programmes expenditure, 2017/18 and 2018/19 ......89



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Table 23: Programme 3 - Library and Archival Services (LIS), 2018/19 - Strategic Objective .........94

Table 23.1: Programme 3 – Sub-Programme Library Services, 2018/19 .............................................97

Table 23.2: Programme 3 – Sub-Programme Archival Services, 2018/19 .........................................101

Table 23.3: Programme 3: Expenditure, 2018/19 ...............................................................................103

Table 24: Programme 4 Sport and Recreation, 2018/19 - Strategic Objectives ............................. 112

Table 24.1: Programme 4 - Sub-Programme Sport Development and Coordination, 2018/19 .......... 114

Table 24.2: Programme 4 - Sub-Programme Competitive Sport, 2018/19 ........................................ 117

Table 24.3: Programme 4 - Sub-Programme: Recreation Siyadlala Hubs, 2018/19 .......................... 117

Table 24.4: Programme 4: - Sub-Programme School Sport, 2018/19 ................................................ 119

Table 24.5: Programme 4 Sport and Recreation - Sub-programme expenditure, 2018/19 ................121

Table 25: Transfer payments Creative Industries, 1 April 2018 to 31 March 2019 ..........................122

Table 26: Grant-in-Aid payments made for Arts and Culture, 1 April 2018 to 31 March 2019 .........123

Table 27: Grant-in-Aid payments made for Sport and Recreation, 1 April 2018 to 31 March 2019 .125

Table 28: Transfer payments for LIS: Municipal Transfers, 1 April 2018 to 31 March 2019 ............129

Table 29: Transfer payments to LIS organisations, 1 April 2018 to 31 March 2019 ........................130

Table 30: Transfer to Recapitalisation of Libraries, 1 April 2018 to 31 March 2019 ........................130

Table 31: Transfer to projects in Programme 4: Academy codes, 1 April 2018 to 31 March 2019 ..130

Table 32: Conditional Grant transferred: Community Library funds, 2018/19 .................................132

Table 33: Conditional Grant received 1 of 4: Social Sector Integrated EPWP Grant, 2018/19 .......134

Table 34: Conditional Grant received 2 of 4: Mass Participation, 2018/19 ......................................135

Table 35: Conditional Grant received 3 of 4: Library Service Grant, 2018/19 .................................139

Table 36: Conditional Grant received 4 of 4: Cultural Sector: EPWP Integrated Grant, 2018/19 ....138

Table 37: Infrastructure Projects, 2018/19 .......................................................................................139

Table 38: Infrastructure projects currently in progress.....................................................................141

Table 39: Asset holding changes including disposals, scrapping and loss due to theft, 2018/19 ...142

Table 40: DSACR Infrastructure projects, 2018/19 and 2017/18 ....................................................143

Table 41: Key activities and objectives of Internal audit; audit work conducted 2018/19 ...............149

Table 42: Audit Committee members 2018/19.................................................................................150

Table 43 : Human resource priorities for the year under review and their impact ............................157

Table 44: Drivers of absenteeism and presenteeism, including problem areas ..............................159



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Table 45: Personnel expenditure by programme, 1 April 2018 to 31 March 2019 ............................161

Table 46: Personnel costs by salary band, 1 April 2018 to 31 March 2019 ......................................161

Table 47: Salaries, overtime, homeowner’s all,medical aid, 1 April 2018 to 31 March 2019 ...........162

Table 48: Salaries, overtime, homeowner’s all, by salary band, 1 April 2018 to 31 March 2019 .....163

Table 49: Employment and vacancies by programme as at 31 March 2019 ....................................164

Table 50: Employment and vacancies by salary band as at 31 March 2019 ....................................164

Table 51: Employment and vacancies by critical occupations as at 31 March 2019 ........................165

Table 52: SMS post information as at 31 March 2019 ......................................................................167

Table 53: SMS post information as at 30 September 2018 ..............................................................167

Table 54: Advertising and filling of SMS posts for the period 1 April 2018 and 31 March 2019 .......168

Table 55: Reasons not filling vacant SMS within 6 months ,1 April 2018 to 31 March 2019 ............168

Table 56: Disciplinary steps for not filling SMS posts, 1 April 2018 to 31 March 2019 .....................168

Table 57: Job evaluation by salary band, 1 April 2018 to 31 March 2019 ........................................169

Table 58: Profile of employees whose positions were upgraded ,1 April 2018 to 31 March 2019 ...170

Table 59: Employees with salary levels higher by job evaluation, 1 April 2018 to 31 March 2019 ...171

Table 60: Profile of employees who have salary levels higher, 1 April 2018 to 31 March 2019 .......171

Table 61: Annual turnover rates by salary band, 1 April 2018 to 31 March 2019 .............................172

Table 62: Annual turnover rates by critical occupation, 1 April 2018 to 31 March 2019 ...................173

Table 63: Reasons why staff left the department, 1 April 2018 to 31 March 2019 ............................175

Table 64: Promotions by critical occupation, 1 April 2018 to 31 March 2019 ...................................175

Table 65: Promotions by salary band, 1 April 2018 to 31 March 2019 .............................................177

Table 66: Total number of employees - occupational categories as on 31 March 2019 ...................178

Table 67: Total number of employees - occupational bands as on 31 March 2019 ..........................178

Table 68: Recruitment for the period 1 April 2018 to 31 March 2019 ...............................................179

Table 69: Promotions for the period 1 April 2018 to 31 March 2019 ................................................180

Table 70: Terminations for the period 1 April 2018 to 31 March 2019 ..............................................181

Table 71: Disciplinary action for the period 1 April 2018 to 31 March 2019 ......................................182

Table 72: Skills development for the period 1 April 2018 to 31 March 2019 .....................................182

Table 73: Signing of Performance Agreements by SMS members as on 31 May 2018 ...................184

Table 74: Reasons not concluded performance agreements for all SMS, 31 March 2019 .............184

Table 75: Disciplinary steps taken against SMS Performance Agreements as on 31 March 2019 ..184



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Table 76: Performance rewards by race, gender and disability, 1 April 2018 to 31 March 2019 ......185

Table 77: Performance rewards for personnel below SMS, 1 April 2018 to 31 March 2019 ...........186

Table 78: Performance rewards by critical occupation, 1 April 2018 to 31 March 2019 ...................187

Table 79: Performance rewards (cash bonuses) by salary for SMS, 1 April 2018 to 31 March 2019 187

Table 80: Foreign workers by salary band, 1 April 2018 to 31 March 2019 .....................................189

Table 81: Foreign workers by major occupation, 1 April 2018 to 31 March 2019 ............................189

Table 82: Sick leave, 1 January 2018 to 31 December 2018 ..........................................................190

Table 83: Disability leave (temporary and permanent), 1 January 2018 to 31 December 2018 ......190

Table 84: Annual leave taken, 1 January 2018 to 31 December 2018 ............................................191

Table 85: Capped leave taken, 1 January 2018 to 31 December 2018 ..........................................191

Table 86: Leave pay-outs, 1 April 2018 to 31 March 2019 ..............................................................192

Table 87: Steps taken to reduce the risk of occupational exposure ................................................192

Table 88: Details of health promotion and HIV/AIDS programmes..................................................193

Table 89: Collective agreements, 1 April 2018 to 31 March 2019 ...................................................194

Table 90: Misconduct and disciplinary hearings finalised, 1 April 2018 to 31 March 2019 ..............195

Table 91: Types of misconduct at disciplinary hearings, 1 April 2018 to 31 March 2019 .................195

Table 92: Grievances logged, 1 April 2018 to 31 March 2019 .........................................................196

Table 93: Disputes logged with Councils, 1 April 2014 to 31 March 2019 .......................................196

Table 94: Strike actions, 1 April 2018 to 31 March 2019 .................................................................197

Table 95: Precautionary suspensions, 1 April 2018 to 31 March 2019 ............................................197

Table 96: Training needs identified, 1 April 2018 to 31 March 2019 ................................................198

Table 97: Training provided, 1 April 2018 to 31 March 2019 ...........................................................200

Table 98: Injuries on duty, 1 April 2018 to 31 March 2019 ...............................................................200

Table 99: Consultant appointments using appropriated funds, 1 April 2018 to 31 March 2019 ......200

Table 100: Individual consultant appointments, 1 April 2018 to 31 March 2019 ................................201

Table 101: Consultant appointments - (HDIs), 1 April 2018 to 31 March 2019 .................................201

Table 102: Consultant appointments using donor funds, 1 April 2018 to 31 March 2019 .................201

Table 103 Individual consultant appointment suing donor funds, 1 April 2018 to 31 March 2019 ....201

Table 104: Consultant appointments, in terms of HDIs, 1 April 2018 and 31 March 2019 ................202

Table 105: Employee-initiated severance packages granted, 1 April 2018 to 31 March 2019 ..........202


PART A: GENERALINFORMATION



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1. DEPARTMENT GENERAL INFORMATION

Physical Address: 35 Rissik Street

Surrey House Building

Johannesburg

2000

Postal Address: Private Bag X33

Johannesburg

2000

Telephone Number: +27 (011) 355 2500

Email Address: [email protected]

Website Addresses: http://www.gauteng.gov.za

Twitter: @GautengSACR

Facebook: @GautengSACR

Instagram: @GautengSACR

PR: 166/2019

ISBN: 978-0-621-47431-2



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2. LIST OF ABBREVIATIONS/ACRONYMS

AGSA Auditor General of South Africa

AIDS Acquired Immune Deficiency Syndrome

AU African Union

BSA Boxing South Africa

CBO Community Based Organisation

CC Close Corporation

CFO Chief Financial Officer

CIDB Construction Industry Development Board

COGTA Cooperative Governance and Traditional Affairs

COJ City of Johannesburg

COT City of Tshwane

CSD Central Supplier Database

CSIR Council for Scientific and Industrial Research

DAC Department of Arts and Culture

DID Department of Infrastructure Development

DORA Division of Revenue Act

DPSA Department of Public Service and Administration

DSACR Department of Sport, Arts, Culture and Recreation

DST Department of Science and Technology

ECD Early Childhood Development

E-Gov Department of e-Government

EHWP Employee Health and Wellness Programme

E-PMS Electronic Performance Management System

EPWP Expanded Public Works Programme

FIFA International Federation of Association Football

FNB First National Bank

GACC Gauteng Arts and Culture Council

GAS Gauteng Audit Services

GBN Gauteng Broadband Network

GCR Gauteng City Region

GDE Gauteng Department of Education



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GDSD Gauteng Department of Social Development

GEMS Government Employees Medical Scheme

GFC Gauteng Film Commission

GPG Gauteng Provincial Government

GSC Gauteng Sport Confederation

HIV Human Immunodeficiency Virus

HOA Home Owner’s Allowance

HoD Head of Department

ICT Information and Communications Technology

IGR Inter-governmental Relations

IKS Information Knowledge System

IRM Infrastructure Reporting Model

ISA International Standards on Auditing

IYM In-year monitoring

LHRA Local Heritage Resource Agency

LGBTIQA Lesbian, gay, bisexual, transgender, intersex, queer/questioning, asexual

LSEN Learners with Special Education Needs

M&E Monitoring and Evaluation

MCS Modified Cash Standards

MEC Member of Executive Council

MMC Member of Mayoral Committee

MoU Memorandum of Understanding

MPAT Management Performance Assessment Tool

MPSA Minister of Public Service and Administration

MTEF Medium Term Expenditure Framework

MTSF Medium Term Strategic Framework

NDP National Development Plan

LED Local Economic Development

NFVF National Film and Video Foundation

NGO Non-governmental Organisation

NPC National Planning Commission

NPC Non-profit Company

NPO Non-profit organisation



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OHS Occupational Health and Safety

PanSALB Pan South African Language Board

PIR Planning Initiation report

PFMA Public Finance Management Act

PGA Professional Golfers’ Association

PHRA Provincial Heritage Resources Authority

PHRA-G Provincial Heritage Resources Authority Gauteng

PMDS Performance Management and Development System

PPP Public-Private Partnership

PSC Project Steering Committee

PSCBC Public Service Co-ordinating Bargaining Council

PwD People with Disabilities

SABINET Southern African Bibliographic Information Network

SABICAT Southern African Bibliographic Information Catalogue

SACR Sport, Arts, Culture and Recreation

SAFA South African Football Association

SAFTA South African Film and Television Awards

SAMA South African Music Awards

SALB South African Library For The Blind

SANBS South African National Blood Service

SASCOC South African Sports Confederation and Olympics Committee

SCM Supply Chain Management

SHERQ Safety, Health, Environment, Risk and Quality

SITA State Information Technology Agency

SMME Small, Medium or Micro Enterprise

SMS Senior Management Service

SPPR Strategic Planning and Performance Reporting

SRSA Sport and Recreation South Africa

TMR Transformation, Modernisation and Re-industrialisation Strategy

UKS Universal Knowledge Systems

VUT Vaal University of Technology

WITS University of the Witwatersrand



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WLHM Women’s Living Heritage Monument



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3. FOREWORD BY THE MEC

On 30th of May 2019 I had the rare honour and privilege of taking office as a Member of the Gauteng Executive Council, serving as the leader of the Department of Sport, Arts, Culture and Recreation.

As is my oath of office, I intend to serve the people of Gauteng conscientiously and to be a true and faithful servant of our province. I will spare neither strength, effort nor courage to discharge my duties to the best of my ability while remaining true to the dictates of my conscience.

This is a commitment made to the people of Gauteng to grow our province together. It is a devotion to our department’s well-being and dedication to make sport, arts culture and recreation a key focus area for our province.

When we leave office at the end of our term it should be said that we have left the department better than we found. We must ensure that our efforts are inscribable in the hearts and minds of the people of Gauteng, giving them a hand-up and the ability for them to realise their latent talents.

We are devoting the Gauteng Deppartment of Sport, Arts, Culture and Recreation to engendering a culture of wellness, community and social-cohesion and to create an environment in which sport, arts, culture and recreation are used to foster justice, dignity and wellness. We will also take a holistic view to our programmes focusing more on tackling the socio-economic ills that affront the economically marginalised, especially youth development. We will care to improve the plight of vulnerable groups, children, the disabled, the elderly and those society has rendered invisible.

In the period under review, I have inherited a department that is fit and committed to delivering services to our communities. Our duty as the 6th Administration is therefore to ensure that we leverage this goodwill and dedication to strive even higher.

This report provides a glance at the last financial year of the 5th administration. To this end, the Gauteng Department of Sport, Arts, Culture and Recreation has delivered well on its objectives and implemented its programs, they have met the targets set out in our strategic plan as guided by provincial and national mandates. Going forward, we will be revising our strategies to ensure that we create a balance between continuity and change, while ensuring our human resource make-up is fit for purpose and that our structures are modelled to follow strategy.

Highlights of the year under review, include the implementation of a new Corridor Service Delivery Model to focus on delivering service from within communities. As a result of this model, we have built a number of new libraries closer to marginalised communities, continued financial support to sporting federations and have rolled-out new recreational activities. A feather in our cap this year is The Oral History Initiative, which was warmly welcomed across the province and has contributed to social cohesion, celebrating diversity and fostering unity and equality.

The implementation of the Corridor Service Delivery Model enabled the department to respond

Ms. Mbali HlopheMember of the Executive Council



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to community needs while ensuring that its core mandate continues to show results. This has helped the department to strengthen the capacity at our five corridors offices as we continue to promote and advance a transformed society stilted on the pillars of democracy. As the Department of Sport, Arts, Culture and Recreation, we are continually searching for new and innovative ways to attain the development objective we have set ourselves.

We have successfully implemented key programs to uplift and improve the lives in marginalized communities. We have provided infrastructure for sport and library services, free internet and Wi-Fi services in our community libraries and sporting equipment; training and development opportunities for both athletes and coaches. We have also hosted community dialogues and language promotion programs, careful to meet the transformation objectives set through our constitutional mandate. In all our functional areas as mandated by relevant constitutional and legislative imperatives, we strove to lead where permitted and created an enabling environment where applicable.

We have leveraged on heritage as our socio-economic game changer, benefit both community tourism and the sale of arts and craft. We are reimagining the way we observe our National Days not only to be inclusive but to showcase golden opportunities in the creative-sector. All our programs are now inter-woven to ensure meaningful contribution to engendering not only Social Cohesion and Nation Building but also a strong economic focus.

While we honoured prominent heroes and heroines, we have also encouraged local communities to identify unheralded heroes and heroines. To this end, we have honoured 164 local heroes and heroines in the year under review. We have also revived Local Geographic Names Committees through-out the province, to ensure that the redefinition of the Gauteng heritage landscape is owned by all out communities. We continue to facilitate new vistas of opportunity in the creative arts and industries that can contribute to the revitalization of the township economy.

Club Development remain the springboard for competitive sport thus providing new and better opportunities for excellence and. We pride ourselves with identifying talented sportsmen and women who represent our country having undergone incubation from our development programs. The performance of the Department against set targets stands at 87%, only testament

to the levels of effort, commitment and dedication at all levels of staff, supported by our strategic partners who help to make Gauteng a Home of Champions.

In the year under review, the department obtained an unqualified audit opinion, and this is reflected in progress made in addressing concerns that were raised by the Auditor-General in the previous financial year.

We are tirelessly working towards ensuring that key issues such as irregular expenditure as flagged by the Auditor-General are dealt with.

This report reflects both, the successes and the challenges of the Department, in terms of delivering on its mandates. It also acknowledges collaborations and partnerships as a key factor in achieving our goals, and we are thankful to all our stakeholders and partners for their support.

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Ms. Mbali HlopheMember of the Executive CouncilSport, Arts, Culture and Recreation

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Ms. Mbali HlopheMember of the Executive CouncilSport, Arts, Culture and Recreation



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4. REPORT OF THE ACCOUNTING OFFICER

The Gauteng Department of Sport, Arts, Culture, and Recreation derives its mandate from the National Development Plan (NDP) 2030 and Outcome 14 of the Medium Term Strategic Framework (MTSF) 2014-2019. These policies require the department to implement programmes that promote social cohesion and nation building while contributing to a sustainable and growing economy.

In response to this mandate, the department’s programme of action is underpinned by the provincial priorities of transforming, modernising and re-industrialising Gauteng. In the year under review, the department expanded access to sport and recreation programmes; continued to provide library services in partnership with local government; and created opportunities for artists and creative practitioners to practice their art forms and market their products.

Implementation of the Corridor Service Delivery

Model continued, with posts being advertised to create the necessary capacity to implement programmes tailored to the needs of each region.

4.1 Key achievements

The department had 104 targets for the year under review and achieved 90 (87%) of them. Programmatic performance was as follows: Programme 1 (Administration) set 8 targets and achieved 5 (63%). Programme 2 (Arts and Culture, including the Gauteng Film Commission) set 47 targets and achieved 45 (96%). Programme 3 (Library and Archival Services) set 17 targets and achieved 11 (65%). Programme 4 (Sport and Recreation) set 32 targets and achieved 31 (97%). Some of the year’s highlights are described below.

The expansion of the Corridor Holiday Programme contributed to communities’ ability, and especially that of young people, to access arts, culture, sport and recreation programmes and library services close to where they live. An important purpose of the programme is to contribute to reducing social ills such as crime and substance abuse.

The department continued to implement activities relating to heroes and heroines; these included the celebrities of the late former President Nelson Mandela and Albertina Sisulu. Charlotte Maxeke, Bertha Gxowa, Margaret Gazo, Adelaide Tambo and Mary Moodley were also honoured as heroines who contributed to the struggle for liberation in general and for women in particular. In addition, 164 lesser known heroes and heroines were honoured for their contribution to the struggle through their roles in catalytic events such as the Sharpeville Massacre, the Soweto Uprisings and the Winterveldt Massacre.

The Arts and Culture in Schools Programme that supports the provision of arts education in public schools benefitted 13 256 learners. The Arts and Culture Programme in Corridors benefitted 11 166 participants. The Annual Gauteng Social Cohesion Carnival, hosted in September 2018, celebrated the legacies of the late former President Nelson Mandela and Albertina Sisulu. This signature event attracted over 42 000 participants and created 3 636 temporary jobs. The Gauteng Film

Ms. Monica NewtonHead of Department



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Commission (GFC) established ten strategic partnerships and created a total of 1 291 temporary jobs in production support, reached 20 703 people through the exhibition of local content and trained 2 814 people in the film industry.

In collaboration with municipalities, the department continued to provide library services through the Community Library Conditional Grant. Over R106 million was transferred to local government to implement library programmes, employ staff, provide ICT services and procure books. Library reading programmes benefitted 7 357 participants in 182 schools, municipalities, Early Childhood Development (ECD) centres, old age homes, libraries and Corridors. During the year under review, 16 libraries benefited from ICT infrastructure upgrades. These contributed to a substantial increase in the number of people visiting the provincial public libraries.

Construction of five new community libraries (Akasia, Atteridgeville, Impumelelo, Kokosi and Boipatong) continued during the financial year and the Randfontein library was completed. Five new libraries’ Planning Initiation Reports (PIRs) were submitted to Provincial Treasury during the 2018/19 financial year. Three of the PIRs (Kocksoord, Mullerstuine and Zuurbekom) were approved with a budget provided for further planning in 2019/20. Upgrading of Rust Ter Vaal Community library continues.

The Gauteng Provincial Archive Centre was operationalised through the appointment of staff, the repatriation and transfer of records from government bodies to the archival repository, installation of the server room and ICT infrastructure, installation of furniture and promotion of the repository and the services it renders to the public.

Sport equipment and attire were distributed to 163 clubs, benefitting 9 028 sports people, while the Rural Sport Programme benefitted 35 clubs. In collaboration with the Gauteng Department of Education (GDE), the department distributed equipment and attire to 410 of the province’s schools. This benefitted 44 278 learners participating in school sport tournaments at district, provincial and national levels. The Premier’s Social

Cohesion Games, which included football and rugby, continued to contribute to social cohesion, nation building and mobilisation of citizens and communities against racism and xenophobia by involving participants of all ages and races in a programme implemented across the province.

The Arnold Classic Africa multi-sport festival was hosted at the Sandton Convention Centre from 18 to 20 May 2018 and attracted 103 brands of which 61 were national and 42 international. The event included 65 sporting codes and involved 450 volunteers, 18 127 athletes and 3 900 officials who made this a remarkable and successful event. The sporting codes promoted included underwater hockey, diving, ice-hockey and rugby and, for the first time, hosted a programme in Alexandra that engaged young people in a sport festival.

4.2 Challenges

Construction of five new libraries

Construction of five new community libraries (Akasia, Atteridgeville, Impumelelo, Kokosi and Boipatong) continued.

Issues affecting the construction programme were as follows:

• Akasia: site protests and stoppages by community members; wage disputes; poor quality of work and supervision by the appointed professional service provider.

• Atteridgeville: stoppages during the inception phase; which were subsequently resolved.

• Kokosi: the area experienced a major wind storm which damaged the roof and resulted in delays. The project had minimal stoppages from community disruptions.

• Boipatong: poor quality of work by the contractor was identified and remedial action recommended.

• Impumelelo: poor quality of work by professional service providers and building contractor; financial management challenges; community stoppages.



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Planning of five new libraries

The planning for five new libraries’ PIRs were submitted to Provincial Treasury during the 2018/19 financial year. Three of the PIRs were approved: Kocksoord, Mullerstuine and Zuurbekom with a budget provided for further planning in 2019/20. Two of the five PIRs (for Savanna City and Mamello community libraries) were not approved as the proposed facilities are not centrally located for community access.

Upgrading of Rust Ter Vaal Library

Community protests during the tender briefing process for the contractors regarding the requirements of the upgrade resulted in the cancellation of the session. The tender was advertised with an incorrect Construction Industry Development Board (CIDB) grading requiring the tender to be withdrawn and re-advertised. Community business forums also resulted in a number of stoppages during the implementation phase.

Community multi-purpose sport facilities constructed

Correct procurement processes needed to be followed, with funds classified according to Treasury Regulations. Construction of the multipurpose sport facilities is expected to start in the 2019/20 financial year.

4.3 Significant events and projects in the year under review

The department consolidated much of the work planned for 2014 to 2019. The department reports progress on key programmes in Part B number 4.

4.4 Overview of the department’s financial results

4.4.1 Departmental receipts

The department’s own-revenue raising capacity is limited. During the year under review, the following were its main sources of own-revenue:

• Parking fees.

• Interest received from third parties on collection of debts from employees.

• Commission on garnishee orders effected.

• Debt collection.

• Sales of obsolete furniture.

In accordance with prescribed tariffs, the department charges parking fees to officials allocated parking at the Head Office building. Over-collection for the year under review was due to recouping of costs for the use of parking bays by the Gauteng Film Commission at Head Office following the Commission’s move in August 2018, and to the sale of obsolete furniture.

Revenue from debts collected underperformed significantly. The debtors’ book is currently being reviewed to assess the viability of collection versus debt write-offs.



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Table 1: Departmental receipts 2017/18 and 2018/19

Departmental receipts

2018/2019 2017/2018

EstimateActual

Amount

(Over)/

Under Collection

EstimateActual

Amount

(Over)/

Under Collection

R’000 R’000 R’000 R’000 R’000 R’000

Sale of goods and services other than capital assets 316 328 (12) 310 307 3

Fines, penalties and forfeits - - - - - -

Interest, dividends and rent on land 11 14 3 14 19 (5)

Sale of capital assets 12 52 (40) - - -

Financial transactions in assets and liabilities 280 133 147 68 50 18

Total 622 524 98 392 376 16

4.4.2 Departmental expenditure

Table 2 below shows under-expenditure by the department of R95 779 million or 9.50% of the final appropriation. This is a significant improvement on the previous reporting year. Slow spending is primarily due to the vacancy rate of senior and middle manager positions which were advertised but not yet filled. Savings from voted funds were used towards defraying the unauthorised expenditure from the 2015/16 and 2016/17 financial years which was condoned without funding. Material underspending was also a result of challenges experienced with the contractor for the heritage component at the Women’s Living Heritage Monument (WLHM) and the exhibitions at the Kagiso Memorial. The department also experienced challenges in relation to a compliance mechanism for delivery of the combi courts and in finalising tenders for library furniture and material.

Table 2: Programme expenditure, 2017/18 and 2018/19

Programme Name

2018/19 2017/18

FinalAppropriation

ActualExpenditure

(Over)/Under Expenditure

FinalAppropriation

ActualExpenditure


R’000 R’000 R’000 R’000 R’000 R’000

Programme 1: Administration 174 914 170 112 4 802 150 474 146 680 3 794

Programme 2: Cultural Affairs 198 992 174 842 24 150 183 362 170 684 12 678

Programme 3:Library and Information Services

319 164 269 779 49 385 285 565 212 664 72 901

Programme 4: Sport and Recreation 315 126 297 684 17 442 293 543 262 547 30 996

Total 1 008 196 912 417* 95 779 912 944 792 575 120 369

Note: The total of R912 417 million actual expenditure includes R30 773 million from savings from voted funds which were utilised towards defrayment of unauthorised expenditurefrom the 2015/16 and 2016/17 financial years which was condoned without

funding.



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4.4.3 Virements/roll-overs

Details of and rationale for virements requested from Gauteng Provincial Treasury, per programme, are given below.

Programme 1

Legislature condoned unauthorised expenditure of prior years to the amount of R30 773 million without funding and indicated that the unauthorised expenditure must be funded from appropriated funds in the following years. The unauthorised expenditure incurred due to an overspend of programme 1 in Compensation of Employees to the value of R26 391 million and Goods and Services of R4 383 000 million. The underspend in Goods and Services in programme 1 in the year under review provided for that portion of the unauthorized expenditure but to fund the unauthorised expenditure in relation to Compensation of Employees the programme only underspend with R7 123 million and virements to fund the outstanding amount of R19 268 million was approved as follows:

• Programme 2: R1 573 million

• Programme 3: R3 355 million

• Programme 4: 14 340 million

Programme 2

R1 573 million was moved from the underspend in compensation of employees to defray the unauthorised expenditure in compensation of employees in Programme 1 in 2015/16 and 2016/17. R4 893 million was moved to Programme 4 from the underspend on the Kagiso Memorial and Geographical Names. The virements was required to fund the expenditure of pre-paid services not expensed for the multi-purpose sport facilities when delivery was confirmed.

Programme 3

R3 355 million was moved from the underspend in compensation of employees to defray the unauthorised expenditure on compensation of employees in Programme 1 in 2015/16 and 2016/17. A further R2 472 million was moved from the underspend on building and other fixed structures in Programme 3; this resulted from savings realised in the vote allocation for the Randfontein Community Library project to the same economic classification in Programme 4 for the Operation Mabaleng project.

Programme 4

R14 340 million was moved from the underspend in compensation of employees to defray the unauthorised expenditure in compensation of employees in Programme 1 in 2015/16 and 2016/17. R2 472 million was moved from the underspend on building and other fixed structures from Programme 3 to defray the overspend on the Operation Mabaleng project because of the accelerated progress in the project. A further R4 893 million was moved from the underspend in Programme 2.

This movement was processed to reverse the pre-payment for the construction of the combi courts for the 2017/18 financial year.

The department has requested a rollover from Provincial Equitable Share funding to the value of R8 780 million. This is based on legitimate invoices due and payable for goods or services rendered as at 31 March 2019.



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4.4.4 Irregular, unauthorised, fruitless and wasteful expenditure

Increased irregular expenditure in 2018/19 was largely the result of legacy contracts and irregular appointments in prior years. As part of its year end processes, the department undertook a comprehensive review to ensure a complete and accurate record of irregular expenditure for the current and prior financial years. This resulted in the detection of previously unknown irregular expenditure in prior years. Of the R57 359 million expenditure, R30 350 million (52,91%) relates to legacy contracts concluded in prior years. With the improved detection, R25 751 million (44,89%) in new instances of irregular expenditure have been identified relating to the prior and current year. New instances of irregular expenditure for the 2018/19 financial year amount to R1 258 million (3,84%) of the total increased amount disclosed compared with the R10 985 million (15,19%) of the total increased amount disclosed for 2017/18.

For the period under review, the department was able to clear unauthorised expenditure from 2015/16 and 2016/17 amounting to R30 773 million which was condoned by Gauteng Provincial Legislature without funding.

The department incurred R372 000 in fruitless and wasteful expenditure in 2018/19. This consisted mainly of interest on overdue Telkom accounts as well as a settlement agreement reached in a labour dispute.

4.5 Future plans of the department These are dependent on new priorities emanating from the mandate of the sixth administration as determined by national departments and the province.

4.6 Public Private Partnerships (PPPs)

The department did not enter into any PPPs during the year under review.



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4.7 Discontinued/new activities

4.7.1 Discontinued Projects

The table below shows projects and programmes discontinued in the year under review.

Table 3: Discontinued projects per programme, 2018/19

Directorate Discontinued Projects Reasons

Programme 2: Cultural Affairs

Creative Arts Arts in Correctional Services Budget limitations

Creative Industries Creative Industries Art Fair Budget limitations

Statutory bodies Arts and Culture bursaries Budget limitations

Gauteng Film Commission

GFC Public Awareness Campaigns Budget limitations

GFC Export Markets Budget limitations

Programme 3: Library and Archival Services

Library Services Library & Information Services (LIS) Regulations approved and implemented

LIS Regulations Pre-cer-tified

Programme 4: Sport and Recreation

School Sport Support to lead schools Budget limitations

4.7.2 New or proposed activities

Programme 2: Cultural Affairs

• Number of arts and culture programmes implemented in schools to support arts education.

• Number of emerging fashion designers and visual artists benefitting from mentorship programmes.

• Number of arts and culture holiday programmes hosted.

• Number of sector initiatives supported.

Gauteng Film Commission

• Number of film awards supported.

Programme 3: Library and Archival Services

• Number of library holiday programmes implemented.


• Number of clubs participating in the Rural Sport Development Programme.

• Number of sport and recreation holiday programmes hosted.



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4.8 Supply Chain Management (SCM)The department did not receive or approve any unsolicited bids during the year under review.

In implementing its SCM practices, the department uses SCM systems aligned with the relevant prescripts and legislation issued by National Treasury. These require that SCM practices are fair, transparent, equitable, cost-effective and competitive. During the year under review, a number of capacitation initiatives were undertaken including training on Bid Committees, Contract Management and Bid Specification.

To ensure stringent SCM discipline during procurement, to prevent irregular expenditure and to strengthen the control environment, the following initiatives have been implemented:

• Emphasis on planning for procurement with the introduction of Demand Management plans.

• Setting and enforcement of adequate procurement lead times.

• Revised process flow and enforcement of a compliance check list within the SCM unit.

• Introduction of a re-engineered process flow within the SCM unit.

• Revision and update of the SCM Policy and Standard Operating procedures.

Lack of capacity within the SCM unit remains a major challenge for the department. Key senior and middle management posts remained vacant for most of the financial year. The posts were advertised in late December 2018 and are expected to be filled during the following financial year.

4.9 Gifts and donations received in kind from non-related partiesDuring the 2018/19 financial year, the department received a range of donations and goods relevant to implementing service delivery programmes; these are listed in Annexure J to the financial statements.

4.10 Exemptions and deviations received from the National Treasury No exemptions were granted by National Treasury or by Gauteng Provincial Treasury.

4.11 Events after the reporting date

No events were undertaken after the reporting date.

4.12 Other There were substantial delays in implementing the new approved organisational structure. Final approval of the structure was received from the Minister of Public Service and Administration in May 2018 and assistance from the Office of the Premier allowed for the necessary job evaluations to be conducted. In the year under review, a comprehensive matching and placing exercise was carried out, job evaluations completed and 106 posts advertised.

The department also prepared a PIR for the Mohlakeng community library in 2018/19 which was previously burned down on two occasions. The refurbishment of the library will be covered by the municipal insurance. There were no financial implications for the department.



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4.13 Acknowledgements and appreciation The leadership of the MEC, Executive and Senior Managers; the dedication of all levels of staff; the support of our strategic partners; and the collegiality of all municipalities is acknowledged with sincere gratitude.

4.14 ConclusionThe department achieved 87% of its targets and spent over 90% of the budget allocated for its activities. The slight decline in performance in the 2018/19 financial year was due to the implementation of infrastructure projects through the Department of Infrastructure Development (DID). Measures are in place to improve implementation of library and other infrastructure projects. There has been a marked improvement in expenditure from the prior year, particularly with respect to conditional grant and infrastructure spending. This reflects improved project management and governance systems.

In addition, prevention and detection of irregular expenditure have considerably improved, a clear indication of the implementation of controls and management processes to prevent, amongst others, non-compliance with SCM processes. Progress on the infrastructure portfolio, while still not optimal, has improved with respect to progress and spending. With the assistance of the provincial Treasury and the DID, it is anticipated that these improvements in processes, systems and project management will yield greater efficiencies in the MTEF.

4.15 Approval and sign-offThe 2018/19 financial statements as presented on pages 112 - 304 have been reviewed by the Accounting Officer.

________________

Ms. Monica NewtonAccounting Officer Department of Sport, Arts, Culture and Recreation



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5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY

To the best of my knowledge and belief, I confirm the following:

• All information and amounts disclosed throughout the annual report are consistent.

• The annual report is complete, accurate and has no omissions.

• The annual report has been prepared in accordance with the guidelines on the annual report as issued by National Treasury.

• The Annual Financial Statements (Part E) have been prepared in accordance with the modified cash standard and the relevant frameworks and guidelines issued by National Treasury.

• The Accounting Officer is responsible for the preparation of the annual financial statements and for the judgements made in this information.

• The Accounting Officer is responsible for establishing and implementing a system of internal controls that have been designed to provide reasonable assurance as to the integrity and reliability of the performance information, the human resources information and the Annual Financial Statements.

• The external auditors are engaged to express an independent opinion on the Annual Financial Statements.

• In my opinion, the annual report fairly reflects the operations, the performance information, the human resources information and the financial affairs of the department for the financial year ended 31 March 2019.

Yours faithfully

_______________

Ms. Monica NewtonAccounting Officer Department of Sport, Arts, Culture and Recreation



26



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6. STRATEGIC OVERVIEW

6.1 Vision An active, creative and modernised Gauteng City Region contributing to sustainable economic growth and social cohesion.

6.2 MissionIn pursuit of the above vision, the DSACR will work in an integrated manner to create an enabling environment and accelerated social transformation for sporting, artistic and cultural excellence by:

• Facilitating talent identification and development in partnership with key stakeholders.

• Positioning the business of sport and creative industries as catalysts for sustainable economic growth.

• Modernisation of the economy through bidding for and hosting major sporting and cultural events.

• Providing universal access to sport, arts, cultural activities, library, archival services and facilities; and

• Identifying, promoting and preserving heritage.

6.3 ValuesIn working towards the achievement of the mandate and vision set out above, the DSACR subscribes to the following internal values:

Teamwork and Collaboration

We work co-operatively by asking for and giving information and support and sharing success with others throughout our department and across all spheres of government.

Honesty and Integrity We are honest, trustworthy and straightforward in all our dealings and use time, money and resources wisely.

Respect and Diversity

We value others for their contribution, irrespective of personal differences. We involve and listen to others and show consideration and empathy for their emotional and physical well-being.

Stakeholder Focus

We consult, encourage feedback and provide services that meet or exceed the needs, standards and timescales of our internal and external stakeholders in a courteous, open, transparent and speedy manner.

Employee Focus

We value all employees and provide equal access to opportunities for development, recognition and reward.

Work Ethic

We endeavour to produce quality outputs and take responsibility for the obligations vested in our positions.



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7. LEGISLATIVE AND OTHER MANDATES

7.1 Constitutional mandatesThe mandate of DSACR is drawn directly from Schedules 4 and 5 of the Constitution of the Republic of South Africa, 1996. Parts A and B describe the functional areas of exclusive provincial legislative competence.

Schedule 4 and 5, Part A lists the following as provincial DSACR competencies:

• Archives other than national archives

• Libraries other than national libraries

• Museums other than national museums

• Provincial cultural matters

• Provincial recreation and amenities

• Provincial sport.

Schedules 4 and 5, Part B of the same schedule lists the competencies in which DSACR has a role in supporting and monitoring local government:

• Amusement facilities

• Local amenities

• Local sports facilities, markets, municipal parks and recreation facilities.

7.2 National and provincial legislative mandates

The Constitution provides a broad mandate whilst national, provincial legislation and policies give effect to how the Constitutional mandate should be implemented. The table below lists the national and provincial legislation and policies that inform the departmental mandate, and their relevance to the department.

7.3 National and provincial policy mandates

The National Development Plan (NDP), the Medium-Term Strategic Framework (MTSF) 2015-2019 and the provincial programme of Transformation, Modernisation and Reindustrialisation (TMR) are the key policy mandates that the departmental plan responds to. In particular, the NDP aims to eradicate poverty and reduce inequality by 2030.



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The department is also guided by the national and provincial policy, legislative and other mandates shown in the table below.

Table 4: National/provincial and other legislative mandates relevant to DSACR

Act Relevance to DSACR mandate

Cultural Affairs

National Arts Council Act, 1997 (Act No. 56 of 1997)

Ensures promotion and co-ordination of the arts sector.

South African Geographical Names Council Act, 1998 (Act No. 118 of 1998)

Facilitates the establishment of Provincial Geographic Names Committees to transform and standardise geographical names.

Pan South African Language Board Act, 1995 as amended (PanSALB) (Act No. 59 of 1995)

Facilitates the establishment of a Provincial Language Committee for language policy and development.

National Heritage Council Act, 1999 (Act No. 11 of 1999)

Outlines the roles and responsibilities of the Council with regard to heritage development and promotion at national, provincial and local government level.

National Heritage Resources Act, 1999 (Act No. 25 of 1999)

Facilitates the establishment of Provincial Heritage Resources Agencies (PHRAs) and Local Heritage Resource Agencies (LHRAs) that must ensure good management of Grade II and Grade III heritage resources and heritage resources deemed to be provincial and local competences, respectively.

Gauteng Heritage Resources Authority Regulations, 2002 (published January 2003, Notice 103 of 2003, Vol. 9, Gazette No. 4)

Regulates the work of the Provincial Heritage Resources Authority: Gauteng.

Cultural Institutions Act, 1998 (Act No. 119 of 1998)

Governs museums and cultural institutions under the control of Councils and establishes a National Museums division.

Heraldry Act, 1962 (Act No. 18 of 19 62)

Regulates and governs the use and protection of heraldry.

Culture Promotion Amendment Act, 1998 (Act No. 59 of 1998)

Provides for the preservation, development, fostering and extension of culture in the Republic by planning, organising, coordinating and providing facilities for the utilisation of leisure and for non-formal education; and for the development and promotion of cultural relations with other countries.

National Film and Video Foundation Act, 1997 (Act No. 73 of 1997)

Provides for the development and promotion of the film and video industry.

Gauteng Arts and Culture Council Act (Act No. 11 of 1998)

Provides for the establishment of the Gauteng Arts and Culture Council (GACC) which assists in developing and promoting arts and culture in Gauteng and advises the MEC on the disbursement of grants-in-aid to artists, cultural workers and students within the arts and culture sector.

Gauteng Provincial Language Act (Act No. 3 of 2016)

Provides for the designation of official languages in the province; and for the regulation, monitoring and use of official languages by provincial organs of state.

Sports and Recreation

National Sports and Recreation Act (No. 110 of 1998, as amended in 2007)

Defines the supportive role of the Sports Commission in relation to the province and provides guidelines on how the MEC can intervene in issues affecting sport and recreation and the relationship with the South African Sports Confederation and Olympics Committee (SASCOC).



30

Table 4: National/provincial and other legislative mandates relevant to DSACR

Act Relevance to DSACR mandate

South African Institute for Drug Free Sport Act, 1997 (Act No.14 0f 1997 as amended)

Establishes a doping-control programme in compliance with the World Anti-Doping Code; provides for testing of athletes for doping by sports administration bodies; provides for punitive measures against national sports federations not complying with the regulations contained in the Act.

South African Boxing Act, 2001 (Act No. 11 of 2001)

Provides for a new structure for professional boxing in the Republic; ensures the effective and efficient administration professional boxing in the Republic; recognises amateur boxing; creates synergy between professional and amateur boxing; establishes a Boxing Commission known as Boxing SA; and promotes interaction between associations of boxers, managers, promoters, trainers and officials and Boxing SA.

Safety at Sports and Recreational Events Act, 2010 (Act No. 2 of 2010)

Provides for measures to safeguard the physical well-being and safety of people and property at sports, recreational, religious, cultural, exhibitional, organisational or similar events held at stadiums and venues or along a route and provides for the accountability of event role-players.

Libraries, Information and Archival Services

National Council for Library and Information Services Act (Act No. 6 of 2001)

Advises the national Minister of Arts and Culture and the Minister of Basic Education on library matters.

National Archives and Record Services of South Africa Act (Act No. 43 of 1996)

Provides for the establishment of a provincial Archival and Records Management System.

Legal Deposit Act (Act No. 54 of 1997) Prescribes the compulsory submission of all published information to the official legal depository libraries.

National Library for the Blind Act (Act No. 91 0f 1998)

Provides for the provision of access to information and government services to people with impaired vision who can read Braille.

Gauteng Public Library and Information Services Act (Act No. 5 of 2014)

Provides the legislative mandate for the establishment and administration of library services in the province.

South African Public Library and Information Services Bill, 2012

Ensures consistency in the delivery of public library and information services; puts in place measures to ensure redress of the inequalities in the provision of public library and information services; and provides principles, norms and standards for the provision of public library and information services.

Gauteng Archives and Records Services Act (Act No. 5 of 2013) and Regulations

Provides the legislative mandate for the establishment of archival and records management services.

Protection of Personal Information Act, 2013

Prescribes how personal information must be dealt with in terms of archival requests.



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Table 5: National Good Governance Legislation

Generic national good governance legislation

Public Service Act, 1994, as amended

Public Finance Management Act (PFMA), 1999

Promotion of Access to Information Act, 2000

Promotion of Administrative Justice Act, 2000

Skills Development Act, 1998

South African Qualifications Authority Act, 1995

Public Service Regulations, 2016

Labour Relations Act, 1995, as amended

Basic Conditions of Employment Act, 1997

Employment Equity Act, 1998

Occupational Health and Safety Act, 1993

Preferential Procurement Policy Framework Act, 2000

Broad Based Black Economic Empowerment Act, 2003

Companies Act (Act No 71 of 2008) and related regulations

Intergovernmental Relations Framework Act, 2005

Intergovernmental Physical Relations Act, 1997

Various building regulations

Table 6: Provincial mandates relevant to DSACR

Provincial mandates Description

Competitive Sport Strategy

The purpose is to attract and host major events and talent identification; stimulate economic growth and high-performance sport; and position Gauteng as the home of competitive sport, with quality sporting facilities that are accessible to everyone in the province.

Gauteng Integrated Sports Development Strategy

Ensures that the Gauteng Provincial Government invests in and supports the sector in promoting access, equity and redress. Fosters the necessary co-operation, partnership and integration between all spheres of government, relevant line function departments and other sectors of society and target or benefit communities.

Gauteng School Sport Strategy

Ensures that sport is offered in all schools in Gauteng Province and that all learners in Gauteng are able to access and participate in sporting activities at school level.

White Paper on Arts, Culture and Heritage

Compels government to make an impact on economic growth, social and cultural development and tourism through targeting the development of the cultural industries.

Revised White Paper on Sports and Recreation

Emphasises increased and focused commitment and participation at all levels of sport in order to reap socio-economic benefits; outlines the interdependencies necessary for smooth implementation of a system with clear definitions of authority, responsibility and accountability combined for the advancement of sport and recreation. The policy is in draft format.

South African Sports Academies Strategic Framework and Policy Guidelines, 2013

Outlines the implementation of a coordinated Academy system in the country.



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National Sport and Recreation Plan

Focuses on streamlining the overall provision of sport in Gauteng under the leadership of DSACR, in compliance with constitutional mandates and obligations and in partnership with all other role-players.

Gauteng Sport Policy and Sport Plan

Draws on the national goal expressed in the September 2010 Draft White Paper on Sport and Recreation “An Active and Winning Nation”; encapsulates DSACR’s commitment to increasing participating numbers with a focus on human capital development from grassroots entry level to excellence; and allows for a sports system that demonstrates real and measurable social and economic impact on the province.

South African Coaching Framework

Creates an effective, inclusive, cohesive and ethical coaching system that promotes transformation and excellence in an active and winning nation.

Long Term Participant Development Framework

Focuses on a structured pathway model that provides guidance and principles to optimise the development of participants at all ages and stages.

Norms and Standards for Sport and Recreation Infrastructure Provision and Management

Focuses on the establishment of minimum standards for the planning, construction, operation, maintenance and management of sport and recreation facilities and infrastructure in South Africa.

Creative Industries Development Framework

Develops the creative industries to maximise their contribution to economic growth, community development and urban regeneration; provides a coordinating framework for investment and implementation of creative industry programmes in the province; and aligns creative industries’ activities with the Gauteng Growth and Development Strategy.

Gauteng Employment, Growth and Development Strategy

Has direct relevance for DSACR. It reflects Gauteng Provincial Government’s commitment to ensuring socio-economic growth and development which can be monitored and evaluated in terms of socio-economic transformation, good governance, accountability and transparency.

National Language Policy Framework, 2003

Government’s recognises 11 official languages in South Africa. The policy provides for the promotion of multilingualism.

Gauteng Provincial Language Policy Framework

Provides broad guidelines for the implementation of a system of functional multilingualism.

Gauteng Library and Information Services Policy

Provides the legal and operational framework for rendering library and information services.

Gauteng Archives and Records Services Policy

Provides for the preservation and making accessible of archival records of the province.

South African Library and Information Transformation Charter

Provides the policy for the transformation of the library and information services sector.

Policy for South African Libraries (national)

Will provide the framework and inform legislation for the library sector in South Africa. The policy is currently being developed.



33


Gauteng Social Development Strategy

Confirms the clear connection between social and economic development, as well as the fact that social development interventions can promote people’s capacity to engage in productive and meaningful economic and social activities. The strategy has been embraced by the department with the launch and training of Community Development Workers to further the implementation of the HIV/AIDS programme for people living with HIV/AIDS.

Generic Good Governance Policy Frameworks

South African National Policy Framework for Women Empowerment and Gender Equality, December 2000

White Paper on Transforming Public Service Delivery (Batho Pele White Paper), 1997

National Development Strategy

National Youth Policy Development Framework, 2002-2008

National Programme of Action (NPA) for Children Framework, 1996

Transformation, Modernisation and Re-industrialisation Strategy: 10 Pillars

Guides the work of the Gauteng Provincial Government during the 5th administration.

Table 7: Relevant court rulings, 2018/19

Case type Summary Ruling 2018/19

Labour Claim against department concerning leave without pay

Out of court settlement. Department paid R362 398.55 to plaintiff

Administrative Department’s official(s) misled public about department conferring provincial colours in sports

Department ordered to pay costs (invoice still pending)

Supply Chain Department breached transport contract Department ordered to enforce contract signed with service providers

7.4 Planned policy initiativesThe table below shows the policy initiatives planned for the 2019/20 financial year to ensure alignment with and responsiveness to transformation, modernisation and reindustrialisation of the Gauteng City Region.

Table 8: Planned departmental policy initiatives per programme, 2019/20

Programme Planned Policy Initiatives

Administration None

Cultural Affairs Language Regulations

Library and Archival Services

LIS Norms and Standards

LIS Regulations to be gazetted

Amendments to Archive Regulations

New appraisal policy for archives

Digitisation policy for archives

Sport and Recreation None



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35

9. ENTITIES REPORTING TO THE MEC

Table 9: Entities reporting to the MEC

Name of Entity Legislative Mandate Financial Relationship Nature of Operations

Gauteng Film Commission (GFC)

Non-profit company (NPC) operating as Schedule 3C

DSACR is the primary funder of GFC. It makes transfer payments to the Commission to fund its operations.

Oversight

A Board of Directors serves as the GFC’s Accounting Authority and ensures that the entity operates in the best interests of the DSACR and in line with all relevant legislation and corporate governance principles. The relationship between the GFC and SACR is guided by an Memorandum of Understanding (MoU) which is reviewed annually. The GFC reports quarterly to the MEC and to the Gauteng Provincial Legislature. The CEO is charged with day-to-day management of the GFC’s operations and assists the Board in providing strategic and policy direction. The Board of Directors may solicit independent professional advice concerning the affairs of the GFC and has access to any information it requires in discharging its duties. The following are the responsibilities of the Board:

• Retaining full and effective control over the GFC.

• Approving corporate strategy, business plans and budgets, and monitoring management’s implementation thereof.

• Ensuring compliance with all relevant laws, regulations and codes of best practice.

• Ensuring that effective risk management processes are in place.

• Ensuring compliance with the Board’s Charter.



36


Part B: Performance InformationPART B: PERFORMANCE

INFORMATION



38

1. AUDITOR GENERAL’S REPORT ON PREDETERMINED OBJECTIVES

The Auditor-General of South Africa (AGSA) currently performs certain audit procedures on the department’s performance information to provide reasonable assurance in the form of an audit conclusion. This conclusion is included in the report to management, with material findings being reported under the Predetermined Objectives heading in the Report on Other Legal and Regulatory Requirements section of the auditor’s report.

Refer to page 204 - 286 of the AGSA’s report, published as Part E: Financial Information.

2. OVERVIEW OF DEPARTMENTAL PERFORMANCE

2.1 Service Delivery EnvironmentThe services that the DSACR provides are reflected in the Strategic Outcomes-oriented Goals as aligned with the Gauteng Provincial Outcomes and the ten Pillars of the TMR programme.

2.1.1 Cultural Affairs

During the year under review, the department celebrated heritage treasures Oliver Tambo, former President Nelson Mandela, Albertina Sisulu, Charlotte Maxeke, Bertha Gxowa, Margaret Gazo, Adelaide Tambo and Mary Moodley. In addition, 164 unsung heroes and heroines were listed including those killed during the Sharpeville Massacre and the Vaal Uprising, the June 1976 Uprising and the Winterveldt Massacre on 26 March 1986.

The arts and culture programmes implemented in schools to support arts education benefitted 13 256 learners while the Arts and Culture Programme in Corridors benefitted 11 166 participants. The Annual Social Cohesion Carnival celebrated the 100 years of Former President Nelson Mandela and Albertina Sisulu as a hero and heroine of South Africa with approximately 42 000 participants. Of these, 6 400 were learners from 42 primary and 67 secondary schools in Gauteng. Through this programme, 3 636 temporary jobs were created.

The Gauteng Film Commission and creative industries programmes continue to be a pillar of workforce development, training, market access for film productions, broadcasting, distribution of local film content and nurturing of crafters and artists to stimulate the economy. During the year under review, 10 new strategic partnerships were established and 1 291 temporary jobs in production support created. In addition, 20 703 individuals were reached through the exhibition of local content, 2 814 individuals in the film industry were trained and 94 fashion designers and 63 visual artists were mentored. Through Puisano Live Music, 10 auditions and 4 showcases were hosted. The 7 craft hubs created a total of 70 EPWP job opportunities and benefitted 351 practitioners through capacity building programmes.

2.1.2 Sport and Recreation

The annual Gauteng Sport Awards were held on 2 September 2018 at the Silver Star Casino in Mogale City. There were 19 categories of winners with the big prize of the day, a Datsun Go vehicle, won by Ms. Sibongile Mbowane from Tokoza, Ekurhuleni. The Academy/High Performance Programme benefitted 1 1847 athletes who were provided with support in sport science testing, transport, coaching and training and at inter-provincial tournaments. Training was provided to 683 coaches to equip them with the required skills and knowledge while the Water Safety Programme benefitted 1 543 participants. The Rural Sport



39

Programme benefitted 35 clubs while equipment and attire were distributed to 163 clubs and 9 208 participants.

The Competitive Sport Programme implemented 10 programmes including the Arnold Classic Africa Games held in Sandton which benefitted 18 127 athletes. The Social Cohesion Rugby Games, between the Xerox Golden Lions and Namibia was held on 8 June 2018 at the University of the Witwatersrand Rugby Stadium. The rugby match was the second test match between South Africa and England that took place at the Ellis Park Stadium in Johannesburg on 9 June 2018. The aim of these events was to fight racism and xenophobia in the province; they benefitted 8 961 participants.

The Sunshine Golf Tour between December 2018 and March 2019 benefitted 2 541 spectators at the Champions tournament at Serengeti Estate in Ekurhuleni. The Madiba Night Boxing Tournament was held on 11 August 2018 at the DOCC YMCA Hall in Orlando, Soweto, benefitting 294 spectators. The Jersey Joe Boxing Gym in Alexandra has been renovated and re-opened in honour of the Nelson Mandela Centenary Celebrations legacy project.

During the year under review, through 5 Corridor offices the department implemented 16 recreational events. Equipment and attire were distributed to all 27 hubs benefitting 51 active recreational programmes including Indigenous Games, Sport for Social Change, provincial Golden Games, aerobics, Run and Walks, 67 Minutes for Mandela and Active Aging. Through the holiday programme, 162 200 people participated in active recreation events in the Corridor programmes. The annual youth camp benefitted 250 young people. The EPWP grant provided job opportunities to 87 people who were contracted for a period of a year. Training on implementation of the Siyadlala Mass Participation programme was provided to 206 people.

In collaboration with GDE, the department distributed sports equipment and attire to 410 schools benefitting 44 278 learners participating in school sports tournaments at district, provincial and national levels.

During the year under review, 54 school sports coordinators were appointed to implement school sport programmes with 500 people trained to implement the programmes.



40

2.2

Serv

ice

Del

iver

y Im

prov

emen

t Pla

nTh

e de

partm

ent h

as a

n ap

prov

ed S

ervi

ce D

eliv

ery

Impr

ovem

ent P

lan

for 2

018-

2021

. The

tabl

es b

elow

giv

e de

tails

of t

he p

lan

and

the

achi

evem

ents

to

date

.

Tabl

e 10

: Key

ser

vice

s id

entifi

ed fo

r im

prov

emen

t

Mai

n se

rvic

esB

enefi

ciar

ies

Cur

rent

/act

ual s

tand

ard

of

serv

ice

Des

ired

stan

dard

of s

ervi

ceA

chie

vem

ent i

n 20

18/1

9

Awar

d gr

ants

-in-a

id fo

r spo

rt,

arts

and

cul

ture

org

anis

atio

ns

and

burs

arie

s to

arts

and

cu

lture

stu

dent

s.

Arts

and

cul

ture

pra

ctiti

oner

s;

arts

and

cul

ture

stu

dent

s;

danc

e gr

oups

; the

atre

pr

actit

ione

rs; N

GO

s; C

BO

s;

arts

and

cul

ture

org

anis

atio

ns;

spor

t fed

erat

ions

and

spo

rt cl

ubs.

30 a

rts a

nd c

ultu

re

orga

nisa

tions

rece

ived

gra

nt-

in-a

id fu

ndin

g.

30 s

port

fede

ratio

ns,

orga

nisa

tions

and

clu

bs

rece

ived

gra

nt-in

-aid

fund

ing.

30 a

rts a

nd c

ultu

re

orga

nisa

tions

rece

ivin

g gr

ant-

in-a

id fu

ndin

g.

30 s

port

fede

ratio

ns,

orga

nisa

tions

and

clu

bs

rece

ivin

g gr

ant-i

n-ai

d fu

ndin

g.

52 o

rgan

isat

ions

(26

arts

an

d cu

lture

and

26

spor

t fe

dera

tions

and

clu

bs)

rece

ived

gra

nt p

aym

ents

. Th

e 8

orga

nisa

tions

that

di

d no

t rec

eive

fund

ing

in

2018

/19

will

rece

ive

it in

20

19/2

0 as

soo

n as

the

requ

ired

docu

men

tatio

n fo

r pa

ymen

t has

bee

n su

bmitt

ed.

Tabl

e 11

: Bat

ho P

ele

arra

ngem

ents

with

ben

efici

arie

s

Cur

rent

/act

ual

arra

ngem

ents

Ach

ieve

men

ts

Con

sulta

tion

Con

sulta

tion

with

gra

nt-in

-aid

be

nefic

iarie

s

Mee

tings

, sem

inar

s, c

onfe

renc

es, r

oads

how

s, in

daba

s, iz

imbi

zo a

nd in

terg

over

nmen

tal r

elat

ions

foru

ms

with

spo

rt, a

rts a

nd c

ultu

re

orga

nisa

tions

, com

mun

ity li

brar

ies,

loca

l gov

ernm

ent a

nd c

ivil

stru

ctur

es w

ere

held

to p

rom

ote

gran

t-in-

aid

acce

ssib

ility

and

ben

efits

to

com

mun

ities

.

Acc

ess

Acc

ess

to in

form

atio

n pr

ovid

ed to

Gau

teng

ci

tizen

s an

d gr

ant-i

n-ai

d be

nefic

iarie

s

Acc

ess

to in

form

atio

n w

as p

rovi

ded

to g

rant

-in-a

id o

rgan

isat

ions

and

inte

rest

ed p

artie

s by

pla

cing

adv

ertis

emen

ts in

new

spap

ers,

on

the

de-

partm

enta

l web

site

and

on

the

Gau

teng

pro

vinc

ial w

ebsi

te. A

pplic

atio

n fo

rms

wer

e av

aila

ble

at th

e D

SA

CR

Hea

d O

ffice

, Gau

teng

libr

arie

s an

d ro

adsh

ows.

The

Cor

ridor

con

tact

det

ails

for 2

018/

19 a

s di

spla

yed

belo

w, a

re a

lso

avai

labl

e on

the

web

site

.



41

Tabl

e 12

: Cor

ridor

Offi

ces

cont

act d

etai

ls 2

018/

19

Cor

ridor

Offi

ces

Add

ress

Con

tact

Per

son

Con

tact

det

ails

Hea

d O

ffice

35 R

issi

k S

treet

, Sur

rey

Hou

se,

Joha

nnes

burg

Mr.

Vusi

Sib

iya

Tel:

011

355

2622

/ C

ell:

082

330

1085

Nor

th C

orrid

or11

1 S

waa

n S

treet

, Eas

t Lyn

ne, P

reto

riaM

s. R

efilw

e Le

twab

aTe

l: 01

2 35

5 28

65 /

Cel

l: 07

2 04

6 70

88

Cen

tral C

orrid

or

115

Mai

n S

treet

, Mat

hom

o M

all,

Joha

nnes

burg

Ms.

Mas

hudu

Mag

ada

Tel:

010

344

2721

/ C

ell:

083

5078

051

Sou

th C

orrid

orC

nr K

ruge

r Ave

nue

& E

dwar

d S

treet

, Ve

reen

igin

gM

r. A

lex

Sep

eng

Tel:

016

430

216

0 / C

ell:

0726

3098

84

Eas

t Cor

ridor

Fara

nani

Mul

ti- P

urpo

se C

entre

, M

odja

dji S

t, Ts

akan

eM

r. P

olok

o S

efak

o Te

l: 01

0 34

4 26

93 /

Cel

l: 08

3 56

1 54

58

Wes

t Cor

ridor

Toek

omsr

us li

brar

y, B

raam

font

ein

Stre

et, R

andf

onte

inD

r. O

upa

Tsot

sets

iTe

l: 01

1 35

5 28

50 /C

ell:

083

554

1976

Tabl

e 13

: Ser

vice

Del

iver

y In

form

atio

n To

ols

Info

rmat

ion

tool

sD

esire

d in

form

atio

n to

ols

Ach

ieve

men

ts

Soc

ial m

edia

pla

tform

s, n

ewsl

ette

rs, c

ircul

ars,

pr

ocee

ding

s an

d m

edia

adv

ertis

emen

tsS

ocia

l med

ia p

latfo

rms,

new

slet

ters

, circ

ular

s,

proc

eedi

ngs

and

med

ia a

dver

tisem

ents

The

depa

rtmen

t hel

d m

eetin

gs, s

emin

ars,

co

nfer

ence

s, in

daba

s, iz

imbi

zo a

nd

inte

rgov

ernm

enta

l rel

atio

ns fo

rum

s w

ith s

port,

arts

an

d cu

lture

org

anis

atio

ns, c

omm

unity

libr

arie

s, lo

cal

gove

rnm

ent,

civi

l stru

ctur

es a

nd c

omm

uniti

es.

Dep

artm

enta

l web

site

Con

tinuo

us u

pdat

e of

the

depa

rtmen

tal w

ebsi

teTh

e de

partm

enta

l web

site

was

mai

ntai

ned

and

upda

ted

thro

ugho

ut th

e ye

ar.

Ann

ual R

epor

t and

Citi

zens

’ Rep

ort

Prin

ting

and

dist

ribut

ion

of A

nnua

l Rep

ort a

nd

Citi

zens

’ Rep

ort

The

Ann

ual R

epor

t are

pub

lishe

d on

the

depa

rtmen

tal w

ebsi

te; p

rinte

d an

d di

strib

uted

to

rele

vant

sta

keho

lder

s w

hile

the

Ann

ual C

itize

n’s

Rep

ort a

re p

rinte

d, p

ublis

hed

and

dist

ribut

ed a

t D

SA

CR

eve

nts.



42

Tabl

e 14

: Com

plai

nts

mec

hani

sms

Com

plai

nts

mec

hani

sms

Des

ired

com

plai

nts

mec

hani

smA

chie

vem

ents

Soc

ial m

edia

pla

tform

s; le

tters

of c

ompl

aint

to th

e ex

ecut

ive

auth

ority

, Acc

ount

ing

Offi

cer a

nd H

ead

of

Com

mun

icat

ions

.

Soc

ial m

edia

pla

tform

s, le

tters

of c

ompl

aint

to th

e ex

ecut

ive

auth

ority

, Acc

ount

ing

Offi

cer a

nd H

ead

of

Com

mun

icat

ions

.

Soc

ial m

edia

pla

tform

s, le

tters

of c

ompl

aint

to th

e ex

ecut

ive

auth

ority

, Acc

ount

ing

Offi

cer a

nd H

ead

of

Com

mun

icat

ions

.

Dire

ct c

onta

ct th

roug

h e-

mai

l and

tele

phon

ical

ly

with

Hea

d of

Pro

gram

mes

: Chi

ef D

irect

or, S

port

and

Rec

reat

ion

and

Cul

tura

l affa

irs a

t Hea

d O

ffice

, 35

Ris

sik

Stre

et: S

urre

y H

ouse

Bui

ldin

g, J

ohan

nesb

urg.

Dire

ct c

onta

ct th

roug

h e-

mai

l and

tele

phon

ical

ly

with

Hea

d of

Pro

gram

mes

: Chi

ef D

irect

or, S

port

and

Rec

reat

ion

and

Cul

tura

l affa

irs a

t Hea

d O

ffice

, 35

Ris

sik

Stre

et: S

urre

y H

ouse

Bui

ldin

g, J

ohan

nesb

urg.

Dire

ct c

onta

ct th

roug

h e-

mai

l and

tele

phon

ical

ly

with

Hea

d of

Pro

gram

mes

: Chi

ef D

irect

or, S

port

and

Rec

reat

ion

and

Cul

tura

l affa

irs a

t Hea

d O

ffice

, 35

Ris

sik

Stre

et: S

urre

y H

ouse

Bui

ldin

g, J

ohan

nesb

urg.



43

2.3 Organisational environment The department is committed to deliver on the political mandate of providing arts and culture, library, heritage and sport and recreation services to the people of Gauteng. To achieve this, since 2016 it has focused on directing services to communities particularly in need of development, growth and uplifting of their quality of life by being more active and contributing to society.

The re-aligned structure was approved by the Minister for Public Service and Administration in February 2017 and final clarification about the structure of specific units was received in May 2018. The new structure was implemented from 1 April 2018, with posts being filled in phases to ensure effective and efficient use of resources for delivering programmes to communities in the 5 Corridors. The Service Delivery Charter and Standards informed the public of the benefits and services they can expect and are entitled to and that can be delivered by the department.

3 STRATEGIC OUTCOME ORIENTED GOALS

As the lead department on Outcome 14: Transforming Society and Uniting the Country, the department aims to contribute significantly to the outcomes listed in the table below. In support of the provincial priorities, in its service delivery approach the department is activist, interventionist, people-centred and developmentally focused.

The table below shows the department’s 5 Strategic Outcome Oriented Goals. The focus areas, or elements which constitute each strategic goal, are linked to the goal statements, outcomes and TMR programme focusing on the department’s service deliverables.

Table 15: Strategic Goal 1

Strategic Goal 1 Transformed, modernised, sport and cultural landscape which contributes to social cohesion and nation building

Goal Statement Develop and nurture young sporting and artistic talents which will assist in ensuring a pool of talented people for competitive and major events which will contribute to accelerated social transformation.

Preserve heritage resources including the promotion of National Days and symbols, commemoration of heroes and heroines of the liberation struggle to ensure inclusivity of all races and promote the sense of belonging to all citizens of Gauteng.

Links to Outcomes

Outcome 1: Quality basic education

Outcome 2: A long and healthy life for all

Outcome 3: All people in South Africa are and feel safe

Outcome 5: Skilled and capable workforce to support an inclusive growth path

Outcome 14: Transforming society and uniting the country

Links to the TMR programme

Accelerated social transformation



44


Strategic Goal 2 Gauteng economically transformed through the business of creative industries

Goal Statement Host and support competitive and major sport, arts and cultural events which will contribute to the creation of decent jobs, thereby growing an inclusive economy

Links to Outcomes Outcome 1: Quality basic education




Outcome 14: Transforming society and uniting the countryLinks to the TMR programme

Radical economic transformation; accelerated social transformation; modernisation of human settlements and urban development; modernisation of the public sector; re-industrialisation of Gauteng province


Strategic Goal 3 Gauteng economically transformed through the business of sport

Goal Statement Host and support competitive and major sport, arts and cultural events which will contribute to the creation of decent jobs, thereby growing an inclusive economy

Links to Outcomes Outcome 14: Transforming society and uniting the country




Outcome 5: Skill and capable workforce to support an inclusive growth pathLinks to the TMR Radical economic transformation; accelerated social transformation; modernisation

of human settlements and urban development; modernisation of the public sector; re-industrialisation of Gauteng province


Strategic Goal 4 Develop, transform, promote and modernise sustainable library, information and archives services

Goal Statement Provide effective library support services by establishing and maintaining community libraries which will result in a culture of reading and lifelong learning; and achieve the broad imperatives of socio-economic development in Gauteng communities.

Provide and make accessible archival records to preserve the history and memory of the province.






Links to the TMR Radical economic transformation; accelerated social transformation; modernisation of human settlements and urban development; modernisation of the public sector



45


Strategic Goal 5 Capable and activist administration which contributes to a modern developmental state in order to promote good governance

Goal Statement A modernised developmental department of state subscribing to good governance legislation and practices to ensure effective, efficient and economic use of resources





Outcome 5: Skill and capable workforce to support an inclusive growth pathLinks to the TMR Accelerated social transformation; transformation of the state and governance;

modernisation of the public sector



46

4. PERFORMANCE INFORMATION BY PROGRAMME

4.1 Programme 1: AdministrationThe aim of Programme 1 is to provide political and strategic direction and support to the organisation in collaboration with local and national government, the private sector and communities. The services provided by the programme are shown in the table below.

Table 20: Programme 1: Administration - Services provided

Name of Chief Directorate Description of services offered

Communications Management Media liaison and strategy; marketing, events and corporate communications.

Corporate Services Information and communications technology (ICT), legal services, office administration, security and facilities management.

Financial Management Supply chain management, management accounting and financial accounting.

Strategic Support Strategic planning and performance reporting (SPPR), monitoring and evaluation (M&E), audit and risk management, policy, research and knowledge management.

Human Capital Human resource administration, human resource utility, capacity and employee relations.

Inter-governmental Relations Promote social cohesion and nation building as a lead department in contributing to transforming society and uniting the country as per Outcome 14; international relations and stakeholder management.

Strategic objectives, performance indicators, planned targets and actual achievementsThe programme provides innovative and integrated strategic support services and ensures modernised service delivery while promoting good governance. Administration achieved 3 (37.5%) of its 8 planned targets during the year under review.

4.1.1 Human Capital

The approved organisational structure was endorsed by the Department of Public Service and Administration (DPSA) in 2018 and implementation began soon thereafter. The approved organisational structure focuses on services being delivered in the 5 Corridors: Central Corridor is based in Johannesburg, West Corridor based in Randfontein, East Corridor based in Tsakane, Ekurhuleni; South Corridor based in Vanderbijlpark, Emfuleni; and North Corridor based in East Lynne, Tshwane. Employees were deployed to the five Corridors and the department subsequently advertised 106 posts, after matching and placing, to fill vacant posts. These had not all been filled by the end of the 2018/19 financial year; the process is ongoing.

In 2018/19, 39 SMS posts were funded. Implementation of the new structure during the 2018/19 financial year resulted in the reduction of SMS posts to 32. The department had 9 employees classified as people with disabilities (PWDs) on its staff at the beginning of the year under review; this had decreased to 8 by year end due to the untimely demise of one employee.

Through its skills and development interventions, the department provided 10 training programmes which benefitted 369 employees (134 male and 235 female). To enhance skills development, the department also appointed 30 interns (13 male and 17 female) for a period of two years, with the interns having



47

opportunities to obtain first-hand experience by working with assigned mentors who provide guidance and support. Through the internal bursary programme, 79 (40 male and 39 female) employees had the opportunity to further their studies at recognised institutions of higher learning.

To promote Occupational Health and Safety (OHS), the department conducted 11 inspections in partnership with the Department of Labour. OHS accredited training sessions were conducted, benifitting in the following categories: Firefighting (56), First Aid (60), Evacuation Leaders (23) and the Buddy System (4). In partnership with the South African National Blood Services (SANBS), the department launched a “Donate blood” campaign at Head Office on 27 February 2018, with 60 people donating. A physical wellness programme was implemented as part of the effort to encourage employees to adopt healthy lifestyles.

4.1.2 Financial and Supply Chain Management

During the year under review, the department submitted all compliance reports required in terms of the PFMA within the set timeframes. These included Section 40 (c) and 30-day payment compliance reports, quarterly financial statements, in-year monitoring (IYM), the Infrastructure Reporting Model (IRM) and revenue narrative reports. The department did not fully achieve its procurement targets for designated groups, with 22.85% spent on black women owned companies, 16.36% spent on black youth owned companies and 1.12% spent on companies owned by PWDs.

4.1.3 Information and Communications Technology (ICT)

During the year under review, the department reported quarterly to the ICT Steering Committee and achieved 100% of ICT support services per the catalogue. 1 376 calls were logged and resolved as per the Service Level Agreement (SLA). The ICT strategy was approved in May 2018. Five ICT policies (Back-up Policy, New User Account, ICT Equipment, ICT Security and Disaster Recovery Plan) were reviewed and presented to the Steering Committee.

The department’s internal backup software (Carbonite) Datacastle for desktops and laptops on cloud was fully implemented and operational including the Telkom backup cloud solution for servers. A total of 88 new laptops and 260 tablets were allocated to staff, 20 computers reallocated and 17 new mailboxes created for new staff. SharePoint change management continued to be conducted while the Electronic Performance Management Development System (E-PMDS) was rolled out from 1 April 2019. Seven employees (5 male and 2 female) were trained during the reporting period.



48

Tabl

e 21

: Pro

gram

me

1: A

dmin

istr

atio

n, 2

018/

19 -

Stra

tegi

c O

bjec

tives

Prog

ram

me

1: A

dmin

istr

atio

n C

ultu

ral A

ffairs

Stra

tegi

c O

bjec

tive

Perfo

rman

ce

Indi

cato

rAc

tual

Ac

hiev

emen

t 20

14/1

5

Actu

al

Achi

evem

ent

2015

/16

Actu

al

Achi

evem

ent

2016

/17

Actu

al

Achi

evem

ent

2017

/18

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fro

m p

lann

ed

targ

et to

ac

tual

ac

hiev

emen

t fo

r 201

8/19

Com

men

ts

on

devi

atio

ns

Sub-

prog

ram

me:

Hum

an R

esou

rce

Adm

inis

tratio

n P

rovi

de

inno

vativ

e an

d in

tegr

ated

st

rate

gic

supp

ort

serv

ices

Stra

tegi

c su

ppor

t se

rvic

es

prov

ided

Stra

tegi

c su

ppor

t se

rvic

es

prov

ided

Stra

tegi

c su

ppor

t se

rvic

es

prov

ided

Stra

tegi

c su

ppor

t se

rvic

es

prov

ided

Pro

vide

d st

rate

gic

supp

ort

serv

ices

Pro

vide

d st

rate

gic

supp

ort

serv

ices

Pro

vide

d st

rate

gic

supp

ort

serv

ices

N/A

N/A

Tabl

e 21

.1: P

rogr

amm

e 1:

Sub

-Pro

gram

mes

201

8/19

Prog

ram

me

1: A

dmin

istr

atio

n

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om

plan

ned

targ

et

to a

ctua

l ac

hiev

emen

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Sub-

Prog

ram

me:

Hum

an R

esou

rce

Adm

inis

trat

ion

Max

imum

va

canc

y ra

te

mai

ntai

ned

N/A

N/A

N/A

Mai

ntai

ned

a

max

imum

va

canc

y ra

te o

f 7.

25%

Mai

ntai

n a

max

imum

va

canc

y ra

te

of 9

%

Mai

ntai

ned

a m

axim

um

vaca

ncy

rate

of

26%

17%

Th

e ne

w p

osts

es

tabl

ishm

ent c

onsi

sts

of 7

59 p

erm

anen

t pos

ts

and

95 a

dditi

onal

pos

ts

of w

hich

601

wer

e fil

led

and

252

rem

ain

vaca

nt.

The

G2

Rep

ort r

eflec

ts

diffe

rent

figu

res

as th

e O

ffice

of t

he P

rem

ier i

s st

ill u

ploa

ding

the

new

st

ruct

ure.



49

Prog

ram

me

1: A

dmin

istr

atio

n

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om

plan

ned

targ

et

to a

ctua

l ac

hiev

emen

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Per

cent

age

repr

esen

tatio

n of

des

igna

ted

grou

ps a

s pe

r tot

al

empl

oym

ent

N/A

N/A

N/A

Mai

ntai

ned

a m

inim

um

50%

wom

en

repr

esen

tatio

n

Mai

ntai

n m

inim

um

50%

wom

en

repr

esen

tatio

n

Mai

ntai

ned

a m

inim

um

55%

wom

en

repr

esen

tatio

n

+5%

Mos

t vac

ant p

osts

wer

e fil

led

by w

omen

.

N/A

N/A

N/A

Mai

ntai

ned

a m

inim

um

1.54

% d

isab

ility

ra

te

Mai

ntai

n m

inim

um 3

%

disa

bilit

y ra

te

Mai

ntai

ned

a m

inim

um 1

.3%

di

sabi

lity

rate

-1.7

%Th

e de

partm

ent h

as

not b

een

able

to

succ

essf

ully

attr

act

PW

Ds.



50

Prog

ram

me

1: A

dmin

istr

atio

n

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om

plan

ned

targ

et

to a

ctua

l ac

hiev

emen

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Sub-

Prog

ram

me:

Man

agem

ent a

nd F

inan

cial

Acc

ount

ing

Per

cent

age

repr

esen

tatio

n of

pro

cure

men

t ta

rget

s of

de

sign

ated

gr

oups

N/A

N/A

N/A

N/A

Mai

ntai

n m

inim

um 3

0%

on w

omen

Mai

ntai

ned

a m

inim

um

22.6

8% o

n w

omen

-7.3

2%Th

e in

form

atio

n-co

llect

ion

tool

is

limite

d to

bla

ck-o

wne

d co

mpa

nies

onl

y, th

us

caus

ing

unde

r-re

porti

ng

in o

ffici

al s

tatis

tics

prov

ided

by

Trea

sury

on

wom

en.

N/A

N/A

N/A

N/A

Mai

ntai

n m

inim

um 1

0%

yout

h

Mai

ntai

ned

a m

inim

um 1

8%

yout

h

+8%

Thro

ugh

the

Cor

ridor

ap

proa

ch, m

ore

yout

h-ow

ned

com

pani

es

wer

e en

cour

aged

to

regi

ster

on

the

Cen

tral

Sup

plie

r Dat

abas

e (C

SD

) res

ultin

g in

ad

ditio

nal y

outh

co

mpa

nies

rece

ivin

g jo

b op

portu

nitie

s.N

/AN

/AN

/AN

/AM

aint

ain

min

imum

5%

di

sabi

lity

Mai

ntai

ned

a m

inim

um

1.12

%

disa

bilit

y

-3.8

8%Th

e in

form

atio

n-co

llect

ion

tool

is

limite

d to

bla

ck o

wne

d co

mpa

nies

onl

y, th

us

caus

ing

unde

r rep

ortin

g in

offi

cial

sta

tistic

s pr

ovid

ed b

y Tr

easu

ry.



51

Prog

ram

me

1: A

dmin

istr

atio

n

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om

plan

ned

targ

et

to a

ctua

l ac

hiev

emen

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Per

cent

age

of

valid

invo

ices

pa

id w

ithin

30

days

100%

co

mpl

ianc

e w

ith fi

nanc

ial

regu

lato

ry

pres

crip

ts a

nd

guid

elin

es

(PFM

A an

d A

GS

A K

ey

Con

trol C

heck

Li

st)

100%

co

mpl

ianc

e w

ith fi

nanc

ial

regu

lato

ry

pres

crip

ts a

nd

guid

elin

es

(PFM

A an

d A

GS

A K

ey

Con

trol C

heck

Li

st)

100%

co

mpl

ianc

e w

ith fi

nanc

ial

regu

lato

ry

pres

crip

ts a

nd

guid

elin

es

(PFM

A an

d A

GS

A K

ey

Con

trol C

heck

Li

st)

91.0

3% o

f val

id

invo

ices

pai

d w

ithin

30

days

100%

96.6

6%Th

e de

lay

in th

e tra

nsfe

r of g

rant

fund

ing

from

the

Nat

iona

l D

epar

tmen

t of S

port

cont

inue

s to

pos

e a

chal

leng

e fo

r the

de

partm

ent a

nd is

a

mat

eria

l con

tribu

tor t

o no

n-ac

hiev

emen

t of

this

targ

et. I

n ad

ditio

n,

som

e se

rvic

e pr

ovid

ers

subm

it in

voic

es w

ith

inco

mpl

ete

requ

isite

do

cum

enta

tion.

Sub-

Prog

ram

me:

Info

rmat

ion

and

Com

mun

icat

ions

Tec

hnol

ogy

ICT

mod

-er

nise

d su

p-po

rt se

rvic

es

prov

ided

N/A

ICT

supp

ort

serv

ices

pro

-vi

ded

thro

ugh

mai

nten

ance

of

ICT

infra

-st

ruct

ure,

sof

t-w

are,

sec

urity

an

d ba

ckup

sy

stem

ICT

supp

ort

serv

ices

pro

-vi

ded

thro

ugh

mai

nten

ance

of

ICT

infra

-st

ruct

ure,

sof

t-w

are,

sec

urity

an

d ba

ckup

sy

stem

4 qu

arte

r-ly

repo

rts

indi

catin

g 85

%

achi

evem

ent

of IC

T su

ppor

t se

rvic

es a

s pe

r ser

vice

ca

talo

gue

4 qu

arte

r-ly

repo

rts

indi

catin

g 85

%

achi

evem

ent

of IC

T su

ppor

t se

rvic

es a

s pe

r ser

vice

ca

talo

gue

4 qu

arte

r-ly

repo

rts

indi

catin

g 85

%

achi

evem

ent

of IC

T su

ppor

t se

rvic

es a

s pe

r ser

vice

ca

talo

gue

N/A

N/A



52

4.1.4 Reasons for deviations

Human Resource Administration• Maintainmaximumvacancyrateof9%: as at

year end, the department had a vacancy rate of 26% A matching and placing process had to be concluded before vacancies could be advertised. Before year end, 106 posts were advertised after matching and placing, some of which were filled.

• Maintain minimum 3% disability rate: as at year end, 1.3% of the department’s employees were PWDs. The department will be revising its recruitment strategy targeting PWDs.

Financial Management• 100% of valid invoices paid within 30 days:

as at year end, the department maintained a rate of 96.66%. Under-achievement was due, in some instances, to delivery of goods and services not complying with Purchase Order specifications. Some suppliers and beneficiaries changed their banking details without ensuring that the database wasupdated before submitted invoices. Delivery confirmation was not received on time to ensure that payments were processed within 30 days.

Supply Chain Management • Maintainminimum30%onwomen:as at year

end, the department attained 22.68% spend. The collection tool is limited to black women only; this causes under-reporting in the official statistics provided by Treasury. The equity results (preferential procurement spend) reflects ownership composition of the main contractors. Many sub-contracted township-based enterprises with black, women- and youth-owned SMMEs are not reflected in the report and their accuracy cannot be verified as the department has to rely on the contractors providing the information.

• Maintainminimumof5%disability: as at year end, the department attained 1.2% spend. The department spends a considerable amount of

money on procurement through contracts for event management, transport, infrastructure and other requirements. The equity results (preferential procurement spend) reflect ownership composition of the main contractors. Many sub-contracted to township-based enterprises with black-, women- and youth-owned SMMEs. This information is not reflected in the reports and their accuracy cannot be verified as the department has to rely on the contractors providing the information.

4.1.5 Strategy to overcome areas of under-performance

Human Resource AdministrationMaximum vacancy rate maintained at 9%: 106 vacant funded posts were advertised after matching and placing; the process of filling posts is ongoing.

Maintain minimum 3% disability rate%: the department will promote the employment of PWDs when advertising in the outer years. This should encourage such people to apply for posts in the department.

Financial Management100% of valid invoices paid within 30 days: The department will continue to work to ensure that vendors submit valid documents in the early stages of procurement processes, and adapted the GPG invoicing system for all contractors.

Supply Chain Management Maintain minimum 30% on women: as at year end, the department maintained 22.68%: The collection tool is limited to companies owned by black women only; this causes under-reporting in the official statistics provided by Treasury. The equity results (preferential procurement spend) reflects ownership composition of the main contractors. Many sub-contracted township-based enterprises with black-, women- and youth-owned SMMEs are not reflected in the report and their accuracy cannot be verified as the department has to rely on the contractors providing the information.



53

Maintain minimum of 5% of spend on PWDs: the department achieved 1.2%. Plans are in place to allocate resources that will deal specifically with vendor management internally. This will enable targeted efforts to identify opportunities where PWDs provide specific commodities. The same strategy will be applied to other designated groups.

4.1.6 Changes to planned targets

The department did not make any changes to planned targets for 2018/19.

4.1.7 Linking performance with budgets

The final budget appropriated for Programme 1: Administration was R174 914 million; actual expenditure was R170 112 million (97.3%). The underspend resulted mainly from the vacancy rate among senior and middle managers, with posts only advertised in the third quarter of the year under review.

The Office of the MEC spent 84.1% and the Chief Directorate: Corporate Services spent 98% of their respective allocated budgets.

Table 21.2 Programme 1: Sub-programme expenditure

Programme 1: Administration

2018/2019 2017/2018

Final Appropriation

Actual Expenditure


Final Appropriation

Actual Expenditure

(Over)/Under

Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Office of the MEC 8 984 7 551 1 433 7 647 7 432 215

Corporate Services 165 930 162 561 3 369 142 827 139 248 3 579

Total 174 914 170 112 4 802 150 474 146 680 3 794



54

4.2 Programme 2: Cultural Affairs

Strategic Goals and ObjectivesThe aim of the Cultural Affairs Programme is to identify, develop, support and promote the arts; and preserve, protect and support heritage resources in the province. In so doing, the programme contributes toward DSACR’s strategic goals of transforming and modernising the sport and cultural landscape, contributing to social cohesion and nation building and economically transforming Gauteng through the creative industries. The department contributes to the following five strategic objectives:

• Reposition and retain Gauteng as the home of creative industries through intensified talent identification, development and nurturing in arts and culture.

• Cultivate, facilitate and enhance a conducive environment which will allow Gauteng to excel in the creative industries.

• Host and retain major cultural events.

• Accelerate transformation and the provincial heritage landscape.

• Promote and foster constitutional values and multilingualism.

Performance indicators, planned targets and actual achievementsProgramme 2 has three sub-programmes: Creative Arts; Creative Industries; and Heritage which includes museums, languages, Indigenous Knowledge Systems (IKS) and Geographical Names. The Gauteng Film Commission (GFC) reports as an agency; as its budget is allocated to Programme 2 and is reported on in this section. The programme, including GFC, had 47 targets and achieved 45 (96%).

4.2.1 Sub-Programme: Creative Arts

The creative arts sub-programme hosts and implements programmes including arts and culture

programmes in schools and the five Corridors, and the Gauteng Social Cohesion Gauteng Carnival. The programmes include hosting of festivals which include drama, dance and music such as traditional dance, Clap and Tap music festivals, Arts in Schools programmes, Basetsana theatre festivals, Ishashalazi drama talent identification, training, access and community theatre awards.

Carnival Arts and Culture

In collaboration with GDE, the department identified 109 schools (42 primary and 67 secondary) to participate in the Carnival Arts and Culture Programmes. During the year under review, approximately 6 400 learners from the identified schools were trained by the appointed 80 choreographers to form part of the parade. The 2018 Gauteng Social Cohesion Carnival was held in Tshwane and was attended by approximately 42 000 people. This prestigious event started with a 6.8km walk to the National Heritage Museum, continued through Fountains Valley and ended at the Union Buildings.

The Carnival was officially opened by the Premier of Gauteng, Mr. David Makhura, joined by the Mayor of Tshwane, Cllr. Solly Msimanga, and celebrated the centenaries of the late former President Nelson Mandela and Albertina Sisulu. The day was celebrated with traditional dance and music, with international troops from Southern Africa, South America and Asia showcasing and demonstrating their costumes and float designs and having fun with the cultures of South Africa as one nation. The event created 3 636 temporary jobs.

Arts and culture programmes implemented in schools to support Arts EducationThe department implemented arts and culture programmes (dance, drama and music) in 63 schools with 40 arts facilitators within the 5 Corridors. The programmes benefitted 13 256 learners. In partnership with GDE, the department held the Arts in School Strategic Workshop titled “Youth and Culture Programme for the Strategic



55

Planning” at the University of Johannesburg’s Soweto Campus. The programme ended with two Arts in Schools festivals benefitting 357 learners from the West and East Corridors.

Arts and culture programmes implemented in the five CorridorsThree arts and culture programmes were implemented in the 5 Corridors benefitting 11 166 artists through Corridor festivals showcasing drama, music and dance.

Drama During the year under review, the department implemented programmes including Ishashalazi theatre programmes, theatre, poetry festivals, drama mini festivals, cultural dance, drama fun days, drama and poetry auditions that benefitted 1 679 participants (805 male and 874 female). The most significant programmes implemented are described below.

The Gauteng Ishashalazi Community Theatre Awards were held at the Carletonville Civic Centre in partnership with the Merafong local municipality where 25 theatre groups, 25 dance groups and 10 poets competed for the coveted titles. Thirteen celebrity artists (8 male and 5 female) were contracted as ambassadors, visiting neighbouring schools and motivating learners about the dangers of substance abuse, teenage pregnancy, bullying, gangsterism and gender-based violence. The prizes included representing the province at the National Arts Festival in Grahamstown in July 2018. The six winners per category were: Best Director: Khanyisile Vilakazi; Best Script: Michael Nkoe; Most Promising Production: Sakhisizwe cultural organisation; Basetsana Script Writing and Directing workshop award: Wendy Mlangeni for her script Calling van Wyk; Lifetime Achievement Award: Mr Jabulani Mike Manana; and Best Production Award: the company Impulsive 1632 with their show Meathology (the study of meat).

The 2018 Ishashalazi Community Theatre and Poetry Festival took place at Mandela Village in Hammanskraal with 89 participants (46 male and 43 female) showcasing their talents in acting,

writing, dance and oral history. The Ishashalazi theatre programme took place in Katlehong and Duduza benefitting 319 participants (152 male and 167 female). The purpose of the Theatre and Poetry Main festival held at Museum Africa in Newtown, Johannesburg in partnership with the City of Johannesburg was to identify, develop and nurture talent in the arts industry. This programme benefitted 13 theatre groups comprising 110 participants (66 male and 44 female) and 7 poets (2 male and 5 female). Poetry and drama auditions took place with two groups comprising 304 participants (128 male and 176 female).

Music During the financial year, music programmes such as Clap and Tap, choral festivals and gospel music programmes benefitted 3 728 participants (1 499 male and 2 229 female). One of the most significant was the South African School Choir Eisteddfod which took place at the Sebotoma Hall in Hammanskraal, Tshwane, benefitting 1 167 choristers (349 male and 818 female) including ten PwDs. Clap and Tap programmes and festivals, hosted in Sebokeng, Sharpeville and in the City of Johannesburg, benefitted 1 508 participants (833 male and 675 female).

DanceDance programmes benefitted 3 945 participants (1 553 male and 2 392 female) and included the Motjeko mini festivals, dance talent search, hip hop and dance auditions hosted in all 5 Corridors. The most significant programmes were 6 dance auditions, benefitting 1 323 participants (625 male and 698 female) in Refilwe, Saulsville, Dark City, Eldorado Park and Diepkloof in Soweto. A talent search conducted at the Bertha Gxowa Hospital in Germiston benefitted 62 dancers (38 male and 24 female).

Music, drama and dance integrated programmes Hosted between the first and third quarters of the reporting year, these integrated programmes emanated from the mini Corridor festivals as part of talent identification and benefitted 1 728



56

The festivals were hosted in areas including Kagiso, Alexandra, Katlehong, Rietvallei and Johannesburg Central with participants competing for prizes presented as part of the 2018 Gauteng Premiers Excellence Awards held at Emperors Palace on the 28th February 2019 and the project on the Ishashalazi Theatre one gold in the Arts and Culture catagory. The festivals benefitted 175 dancers (111 male and 64 female) and 11 poets (10 male and 1 female) making this one of the largest government-led mass participations in arts and culture in the province. The most significant programmes are described below.

The aim of the Gauteng Afro-Choral Music flagship programme, held at the South African State Theatre in Pretoria, was to integrate traditional African choral music (Isicathamiya), indigenous gospel music and Western style composed choral music with orchestral symphony accompaniment. The festival celebrated the centenary of South African revolutionary and freedom struggle icon Mama Albertina Sisulu and particularly her leading example in fostering hope, service, freedom and unity. Over 1 000 participants from choirs across all Corridors in Gauteng performed, with the Hon. MEC Faith Mazibuko presenting the following awards on behalf of GPG: Lifetime Award for Male Choral Composer: Dr. Mzilikazi Khumalo; Lifetime Award for Music Icon: Mme Sibongile Khumalo; Lifetime Award in Indigenous Music: Mme Matshidiso Tlou, co-founder of the award-winning and legendary choir Barorisi Bamorena.

The Witpoortjie freedom through Art Festival of drama, dance, and poetry took place at the Doornkop Multi-purpose Centre, Johannesburg Central. The Gauteng Provincial Recreation and Arts Edutainment Day at the Kagiso Sports Complex benefitted 1 010 participants (304 male and 706 female). A music and fashion show held at the Faranani Multi-purpose Centre in Kwa-Thema from 12 to 14 December 2018 to name Mr and Ms Ekurhuleni had a total of 271 participants (174 male and 97 female).

Workshops and training benefitted 132 people (75 male and 57 female) who participated the provincial Ishashalazi Women in Scriptwriting

workshop held on 16 November 2018 and the scriptwriting and directing workshop held from 12 to 14 December 2018 at the Thokoza Orphanage. The aim of the workshops was to provide young people interested in the arts with script writing and directing skills.

Arts and Culture holiday programmes During the year under review, 4 of these programmes were hosted in the 5 Corridors during school holidays and benefitted 20 193 participants (11 578 male and 8 615 female). The aim of the programmes is to occupy young people and promote healthy lifestyles. Activities included drama training, workshops, dance showcases, community excursions, music, career and motivational talks, poetry, dance, Born to Read activities and face painting. Municipalities and private stakeholders implemented the activities in partnership with local and arts and cultural organisations.

Structures supported

The department supported a total of 52 local organisations (26 Arts and Culture and 26 Sport and Recreation organisations). These organisations receive grants mostly for development-based programmes to be implemented.



57



58

4.2.2 Sub-Programme Creative Industries

Gauteng has the most well-developed creative industries economy in the country and is home to the largest concentration of cultural enterprises in South Africa. The primary focus of the Creative Industries programmes was therefore on the imperatives of the Creative Industries Development Framework and in particular on the following building blocks of the creative economy.

Creative Corridors: these refer to groups of organisations, individuals and companies that produce cultural goods and services such as music, theatre, dance and craft, visual arts and performing arts.

The creative workforce: these are the people employed in the creative cluster and related industries who devote time, creativity, passion, skill and talent to the goods and services created.

Creative communities: these are the places where creative workers in creative Corridors create, produce, sell and perform their products and services. These creative communities value their Corridors and workforce, recognise the assets and support diversity and innovation. These communities form a primary attraction for tourists and other visitors and contribute to the life, sustainability and stability of the places where they are located.

Creative sector initiatives: these refer to specific interventions, investments and support for small businesses, employers and employees as well as artists and cultural practitioners in the creative industries including music, performing arts, visual arts and animation.

It is by integrating these 4 core components and supporting their talents and resources across a range of programmatic interventions that the creative economy will be developed.

Craft Hubs and EPWP jobs created During the reporting year, the EPWP Integrated Grant created job opportunities for 70 crafters (36 male and 34 female) in the cultural sector; the purpose was to implement product and enterprise

development programmes at the 7 craft hubs: the O.R. Tambo Narrative Centre (glass slumping production); the Boipatong Craft Hub (embroidery production); the Soweto Craft Hub (fine arts, craft and fashion production); the Ga-Rankuwa Craft Hub (ceramic production); the Impumelelo Craft Hub in Devon (felt production; organic soaps and salts); the Alexandra Creative Hub (fashion and craft); and the Sedibeng Craft Hub (organic candles, soaps and salts).

Product development took place at the Devon Craft Hub and benefitted 10 female crafters in organic soaps and salts production. Eleven female crafters were trained in embroidery at the Boipatong Craft Hub; and eight female crafters received advanced Wet Felt production training at the Devon Craft Hub. As part of the Product Development Programme, from 29 January to 7 March 2019 9 female crafters attended the Wet Felt Advanced Training and Mentorship Programme at the Impumelelo Hall in Devon.

Practitioners benefitting from capacity building opportunities

The GeIeza Cleva Learn Business Music is a development programme implemented as part of the Standard Bank Joy of Jazz. Five workshops were hosted in July 2018, benefitting 351 music practitioners (267 male and 84 female). The programme focuses on community development to help the arts, culture and heritage sector by empowering those with limited opportunities and information.

Market access initiatives implemented

During the year under review, the department implemented 23 programmes with 387 crafters (189 male and 198 female) who participated in markets including the Tshepisong Arts and Craft Market held on 3 November 2018, the O.R. Tambo Arts and Craft Market on 3 November and 9 December 2018; the Sharpeville Arts and Craft Market on 3 November 2018; the Vilakazi Street Night Market on 29 November and 20 December 2018; and the Sharpeville Arts and Craft Market on 3 November and 1 December 2018. The



59

department implemented monthly access inititives to create a plateform for crafters, visual artists and fashion designers to show case and sell their products and stimulate the local economy by creating jobs.

Emerging fashion designers and visual artists benefitting from mentorship programmesIn collaboration with Artists Proof Studio, the Bag Factory and the Joburg Art Fair, the department implemented the Visual Artists Mentorship Programme benefitting 63 visual artists (34 male and 29 female). It culminated in a visual art exhibition hosted at the Art Fair from 6 to 8 September 2018 at the Sandton Convention Centre. Artists Proof Studio and the Bag Factory sold art works with a combined value of R1 058 million, with this eleventh edition of the Joburg Art Fair which brought 45 exhibitors from 15 countries under one roof. In addition, 31 emerging fashion designers (12 male and 19 female) were supported and showcased their work at market access platforms such as the Sharpeville Arts and Craft Market on 4 August and 23 September 2018, the Women’s Day Arts Exhibition at the Women’s Living Heritage Monument (WLHM) on 9 August 2018, the O.R. Tambo Narrative Centre on 29 September 2018 and the Phuti Khomo Fashion and Modelling Expo at Gold Reef City on 9 December 2018.

Visual arts programmes in public spacesThe department implemented five visual arts programmes in public spaces benefitting 37 visual artists (30 male and 7 female) through painting of a mural with the theme “100 years of Nelson Mandela and Albertina Sisulu” at the Sharpeville community hall from 8 August to 7 September 2018; the Springs Theatre from 26 to 28 September 2018; the Fochville Library in Mogale from 18 to 20 December 2018; the Sokhulumi Multi-purpose Centre in Tshwane from 3 to 15 December 2018; and the Rand Show, at Nasrec in Johannesburg from 14 to 16 January 2019.

Visual arts exhibitions implementedDuring the year under review, the department implemented six visual arts exhibitions benefitting 39 visual artists (31 male and 8 female) who exhibited at the Arnold Classic Games at the Sandton Convention Centre; the Rena Le Lona Hall in Soweto; the Rhoo Hlatshwayo Art Gallery in Ekurhuleni; the Kagiso Memorial and Recreational Centre in Mogale; and the Vereeniging Civic Centre. The Mothubi Arts Hub visual arts exhibition in Hatfield, Pretoria was preceded by a visual arts workshop on 22 and 23 March 2019.

Puisano Live Music auditions and showcases The department hosted ten Puisano showcases during the financial year, benefitting 54 bands and 379 artists/musicians (324 male and 55 female) across the province. The events included the Puisano Live Music concert at the Dhlomo Dan in Sharpeville on 8 April 2018; six Puisano showcases in Randfontein, Westrand on 2 June 2018 with 17 artists (15 male and 2 female) and 4 bands; at Eskia Mp’hahlele Library Hall in Tshwane on 9 June 2018 with 25 artists (19 male and 6 female) and seven bands; at Sharpeville Hall in Sedibeng on 9 June 2018 with 33 artists (31 male and 2 female) and 8 bands; at Nikki’s Jazz Restaurant in CoJ on 10 June 2018 with 70 artists (59 male and 11 female) and 15 bands; at Germiston City Hall in Ekurhuleni on 17 June 2018 with 11 male artists and 2 bands; at Vereeniging City Hall in Sedibeng with 63 artists (55 male and 8 female) and 10 bands as the final auditions during this period.

The Grahamstown National Arts Festival was held from 5 to 7 July 2018 and created 8 temporary jobs. The Mangaung Cultural Festival (MACUFE) where Ncamisa Nqana Band performand from 10 to 13 October 2018 at the Arts and Craft Stage, Homebrew Stage and Macufe Main festival stage, in Bloefontein, in the Free State Province. One Puisano Live Music Showcase was hosted 31 March 2019 as part of Human Rights month at Dhlomo Dam in Sharpeville, Sedibeng benefitted 36 artists (33 male and 3 female) from eight bands. This festival created a total of eight temporary jobs.



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Theatre productions supported

The department supported two theatre productions during the financial year benefitting 16 artists (11 male and 5 female). These included the Mythology production staged on 23 November 2018 at the Eldorado Theatre in Sebokeng, benefitting eight artists (4 male and 4 female) and the Revolutionaries production staged on 29 November 2018 at Toekomsrus City Hall in Randfontein, benefitting eight artists (7 male and 1 female).

Performing arts programmes implementedTwo performing arts programmes were implemented in the year under review as follows:

The first arts programme was implemented through the hosting of 5 poetry session benefitting 56 poets (45 male and 11 female) as follows: Soweto theatre at 31 May 2018 with 13 poets; Wolf & Co-Café in Tsakane on 17 June 2018 with 16 poets; Monate Café in Sedibeng on 24 June 2018 with 8 poets; Backyard Art Gallery in the West Rand on 26 June 2018 with 8 poets; Mthubi The Hub in Tshwane on 27 June 2018 with 11 poets. These sessions draw a total of 445 audiences that attended.

The second programme implemented through the hosting of 5 comedy showcases were hosted in the 5 corridors of the province with a total of 37 comedians (35 male and 2 female) as follows: Platinum Lounge in Johannesburg on 27 September 2018 with 10 comedians; Smallz Laung, in Tshwane, on 28 September 2018 wth 8 Comedians ; Times Café, in West Rand on 29 September 2018 with 6 comedians; BKS Lounge and Butcher, in Ekurhuleni on 30 September 2018 with 5 comedians; and The Lounge Eatery, in Sedibeng on 30 September 2018 with 8 comedians.

Sector initiatives supportedDuring the financial year, the department financially supported the following two sector initiatives with artists’ fees and technical and production services: the South African Music Awards (SAMA) nominee launch on 19 April 2018 at the Birchwood Hotel in

Ekurhuleni which created 62 temporary jobs (38 male and 24 female); and the fifteenth edition of the Annual Moshito Music Conference and Exhibition held from 5 to 8 September 2018. The theme of the conference was Long Walk to Music: Be the Legacy and recognising the centenary celebrations of Nelson Mandela.

Arts and culture events (signature, local and community) supported The department supported 7 arts and culture events (2 signature, 3 community and two local) with a total audience of 45 533 people and creating 7 615 temporary jobs during the period.

The 2 signature events hosted by the department were the Back to the City Hip Hop Festival on 27 April 2018 at Mary Fitzgerald Square in Johannesburg; attended by approximately 23 000 people, creating 1 770 temporary jobs. The 7th

Annual South African Hip Hop Awards took place on 19 December 2018 and attracted an estimated 3,5 million viewers. The event was attended by 1 220 people and created 206 temporary jobs and was broadcasted on SABC 1 on 26 December 2018.

The two local events hosted by the department were the Bassline Fest on 26 May 2018 at Constitution Hill in Johannesburg attended by 1 953 people, with an audience of 459 812 people on SABC 2 and which created 250 temporary jobs; and the Tribute to Heroes concert held on 1 September 2018 at Moretele Park in Mamelodi, Tshwane, attended by 16 115 people, which created 2 300 temporary jobs.

The three community events hosted by the department included the Soweto Music Festival on 30 June 2018 at the Green Outdoor Gym (GOG) gardens in Soweto with an attendance of 3 000 people. The Brown Dash music festival held on 29 September 2018 at the Soweto Theatre that attracted an audience of 1 465 and created 295 temporary jobs. Dj Shimza’s 10th Annual One Man Show Music Festival 2018 was held on 25 December 2018 at the Mehlareng Stadium in Tembisa attended by 1 500 orphans from Tembisa who received lunch, gifts and games and 200 caregivers looking after the children in the day.



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The music festival late afternoon/evening event was was attended by 14 019 people and created 669 temporary jobs.



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4.2.3 Heritage

South Africa celebrates its past by commemorating struggle icons, listing unsung heroes and heroines, renaming roads, changing place names and recording oral history. Heritage sites are researched, graded and declared to ensure that they are not lost for future generations. Among the department’s responsibilities are to promote multilingualism, community conversations and dialogues, national symbols, development of language structures and commemoration of national and historical days to encourage all citizens to be proud of their culture, diversity and traditions.

Support for provincial monuments

During the reporting year, the department provided support for three provincial monuments:

• Women’s Living Heritage Monument (WLHM): the Department of Infrastructure Development (DID) completed construction of the WLHM which was officially handed over to DSACR on 8 August 2018.

• Boipatong Memorial and Youth Centre: the Boipatong Massacre commemoration was held on 17 June 2018, attended by approximately 600 people. Funds were transferred to the Sedibeng District Municipality for the day to day operations of the monument.

• Kagiso Monument and Recreational Centre: the monument is operational and hosts local sports, arts and culture programmes. In March 2018, it hosted an exhibition linked to Human Rights Month.

Oral history projects The oral history documentation project benefited 174 indigenous knowledge (IK) holders (54 male and 120 female) during the reporting year in the Sokhulumi community, Bronkhorstspruit. 275 indigenous knowledge claims were documented in the categories of traditional food (152) and traditional medicine (123). The project empowered 3 IK recorders and 4 community members were employed as steering committee members.

A skills development workshop hosted on 11 and 12 October 2018 at DSACR East Lynne offices in Tshwane was attended by 13 people (7 male and 6 female) and included development of a filing plan for the IK data collected from IK holders during documentation. It also equipped the community Steering Committee and IK recorders with project management skills to effectively implement the oral history documentation project.

As part of the IK data collection, 2 verification meetings were held on 15 and 25 January 2019 to assess the nature and quality of the IK data collected by the IK recorders during documentation. Community engagement workshops were held at the Sokhulumi Community Multi-purpose Centre on 19 November 2019 attended by 161 people (47 male and 114 female) as well as on 27 March 2019 attended by 65 (16 male and 49 female), to inform the community and participating IK holders of the progress the oral history documentation project was making in the Sokhulumi community.

Geographical naming system advocacy campaigns The department hosted 9 geographical naming systems advocacy campaigns, attended by 829 people (331 male and 498 female). The purpose of the campaigns was to educate residents in Thokoza, Tembisa, Tsakane and Carletonville about the significance of addressing the naming backlogs and dealing with transformation issues. Training for 84 councillors took place on 28 August 2018 at Emfuleni Local Municipality and a councillors’ workshop on 18 January 2019, with a total of 18 participants (16 male and 2 female). Consultations about renaming 20 roads will continue in 2019/20.

Celebrating national and historical days

The department celebrated 6 national and historical days during the year, attracting 100 300 participants.

• Freedom Day, celebrated on 27 April 2018 at Khutsong Stadium in Carletonville, was attended by more than 8 000 participants. The theme of this year’s event was ”The Year of Rholihlahla Mandela: Promoting and



63

Deepening a Human Rights Culture Across Society”. The keynote address was given by the Premier of Gauteng, Hon. David Makhura.

• Youth Day was celebrated on 16 June 2018 at Orlando stadium in Soweto and was attended by more than 15 000 people. The theme was “Live the Legacy: Towards a Socio- economically empowered youth”. The keynote address was delivered by his excellency President Cyril Ramaphosa.

• Mandela Day was observed on 18 July 2018 at the African methodist Episcopal (AME) Church in Kliptown, with 300 people participants including members of the church, community structures, an Italian delegation and departmental officials. The church has been renovated and restored, including replacement of the perimeter fence, painting of the interior and outside toilets and cleaning of the yard.

• Women’s Day was celebrated on 09 August 2018 in Tshwane with the theme “100 years of Albertina Sisulu, Woman of Fortitude”, and was attended by more than 20 000 participants who walked from the Women’s Living Heritage Monument, a symbolic walk re-enacting the 1956 Women’s March against the pass laws.

• Heritage Day was hosted on 24 September 2018 through the Gauteng Social Cohesion Carnival attended by more than 42 000 participants. The theme of the Carnival was ”Celebrating our living heritage treasures: Centenary of Nelson Mandela and Albertina Sisulu”. The parade show-cased various cultures, symbolising what Nelson Mandela and Albertina Sisulu stood for in their lifetime.

• Human Rights Day was celebrated on 21 March 2019 at the George Thabe Stadium in Sharpeville. The theme was “The year of Indigenous Languages: Promoting and deepening a human rights culture”. Approximately 16 000 people attended. The keynote address was given by his excellency President Cyril Ramaphosa.

Commemorating heroes and heroines of the liberation struggle The department commemorated six prominent heroes and heroines of the liberation struggle. Charlotte Maxeke was honoured on 6 April 2018 with a wreath-laying ceremony at the Nancefield cemetery; the event was attended by approximately 1 000 people. Four prominent heroines were commemorated on 5 August 2018 during Women’s Month through wreath-laying ceremony at the graves struggle stalwarts Bertha Gxowa at the Thomas Nkobi cemetery; Margaret Gazo at the Kwa Thema cemetery; Adelaide Tambo at the Wattville cemetery; and Mary Moodley at the Wattville cemetery. Elijah Barayi was honoured on 23 February 2019 in Carletonville by wreath-laying ceremony at the grave. The road R570 has been proposed to be renamed after this icon and this grave was provisionally declared a heritage site.

The department identified 401 unsung heroes and heroines of the liberation struggle against a target of 300. This achievement is attributed to some municipalities bringing forward additional names of people who had not previously been widely recognised, including heroes and heroines who were part of the Sharpeville Massacre and Vaal Uprisings. The department also identified heroes and heroines who were victims of the June 1976 Uprisings, killed by security forces in Alexandra, and 22 unsung heroes killed during the massacre on 26 March 1986 in Winterveldt, Tshwane.

The department researched a total of 26 heritage sites and, in partnership with PHRA-G, graded and provisionally declared these in terms of Section 29 of the National Heritage Resources Act 25 of 1999.

Community conversations/dialogues The department conducted 10 community conversations/dialogues during the reporting year, involving 1 316 people (228 male, 825 female and 4 other); they included 22 PWDs.

• The Nelson Mandela Foundation Africa Day social cohesion dialogue was held on 25 May 2018 at the Baseline, Newtown and attended by 40 people. The theme of the event was “#Be the Legacy“.



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• A Young Women Social and Entrepreneurship Dialogue was held on 11 June 2018 at Nasrec Expo Centre and attended by 217 people.

• The Gauteng Women in Sports dialogue 2018 took place on 13 October 2018 at the WLHM in Pretoria and was attended by 243 people. The theme was “Uplift her performance to greatness!”.

• The lesbian, gay, bisexual, transgender, intersex, queer/questioning, asexual (LGBTIQA) social cohesion dialogue took place on 12 July 2018 at the DSACR Head Office; attended by 34 people, it was opened and chaired by Dr Mveleli “ Dr Love” Gqwede.

• Women’s Day was celebrated in partnership with the Office of the Premier on 4 August 2018 at Constitution Hill; the event was attended by 36 people and took the form of storytelling by veterans of the 1956 women stalwarts such as Mrs. Sophie de Bruyn and Mrs. Shaaed Cachalia.

• The Southern African Interfaith Council (SAIC) celebrated the “Centenary of Bantu Women’s League and the lives and times of Mama Charlotte Manya-Maxeke and Mama Albertina Nonsikelelo Sisulu” on 26 October 2018 at the Kara Heritage Village in Tshwane, with 50 participants.

• A Women’s dialogue in celebration of stalwart Albertina Sisulu 100 years centenary was held on 11 November 2018 at the Kingsway Campus of the University of Johannesburg and was attended by 80 people.

• A Traditional Leaders’ dialogue was held on 17 November 2018 at Velmore Hotel in Tshwane. The dialogue, in partnership with the Department of Cooperative Governance and Traditional Affairs (COGTA), was attended by 259 traditional leaders, 33 officials and councilors from across the province.

• Imbawula Storytelling and Poetry performances were held on 15 March 2019 at the Sharpeville Exhibition Centre with survivors of the Sharpeville Massacre. The

dialogue benefitted a total of 108 people, mainly from the Khulumani Support Group and families (the victims of the massacre).

• A Human Rights public lecture was held at Vaal University of Technology (VUT) with the theme “The Year of Indigenous Languages: Promoting and Deepening a Human Rights Culture”. The lecture benefitted 149 VUT students, focusing on the importance of indigenous languages and the urgent need to preserve, revitalise and promote them.

Community outreach programmes The department hosted the launch of the Progressive Women’s Movement of South Africa (PWMSA) in partnership with the movement and the University of South Africa (UNISA) on 1 December 2018 at the WLHM in Tshwane. This community outreach programme event was attended by 20 women; the theme was “The significance of the Women’s Chapter in the Progressive Movement”; the keynote address was delivered by Hon. Jacqui Mofokeng, Provincial Chairperson of the PWMSA.

Promotional interventions on national symbols The department undertook 169 promotional interventions on national symbols and orders during the reporting year. Schools were provided with South African national flags, African Union (AU) flags and South African Identity booklets. The department also distributed 5 000 flags on Women’s Day on 9 August 2018 at the Union Buildings in Tshwane. The department conducted 120 verifications of flags and flag poles at schools and government buildings.

A National Symbols Workshop was held from 18 to 22 February 2019 in the Education Room at Constitution Hill in Braamfontein in partnership with GDE.

The purpose of the workshop was to educate learners and educators about the national symbols and train Gauteng flag bearers, teachers and district officials on the significance of the national symbols.



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Multilingualism awareness campaigns The department hosted 16 multilingualism awareness campaigns benefitting 5 807 participants (2 740 male and 3 067 female). They included:

• A Writer’s Workshop with the theme “Expressingmyself better”, held on 21 June 2018 at the Barcelona Primary School in Daveyton and attended by approximately 200 participants.

• As part of Albertina Sisulu and former President Nelson Mandela centenary activities, aYouthMonth programme with public speaking events was held on 8 and 9 June 2018 at the Nasrec Expo Centre and was attended by 262 learners (99 boys and 163 girls) from 11 primary and 11 secondary schools.

• Recreational reading programmes were held in libraries, crèches and old age homes benefitting 3 798 people (1 830 males and 1 968 females) during this financial year.

• A FingerSpellingBee was held on 26 July 2018 at St Vincent School for the Deaf Rosebank with 130 participants (40 male and 90 female); the aim was to promote sign language and teach the culture.

• A spelling and word ruffle was held on 14 November 2018 at Leeukop Prison in Fourways, attended by 130 people (115 male and 15 female).

• The FundaMzansi Competition was held at the Boksburg Prison on 15 August 2018 with 200 participants (160 male and 40 female); activities included book reviews, reading, a Spelling Bee and debates.

Four multilingual debate elimination sessionswere held at Tshwane East (Rethabiseng Primary School) on 6 September 2018, Tshwane North (Soshanguve) and Tshwane West (district offices) on 13 September 2018 and Tshwane South (Pretoria Technical High School) on 18 September 2018. The events were attended by 452 learners (173 male and 279 female), 90 officials and 105

teachers (44 male and 61 female). The final multilingualism debate, with the topic “Voting isimportant”, was held on 26 October 2018 at the WLHM, attended by 220 people (52 male and 168 female). International Mother Language Day was celebrated on 21 February 2019 at Sharpeville Library and attended by 122 people (49 male and 73 female). The purpose of the debates and the language day was to educate students about the importance of mother languages and to encourage them to use their mother tongue language anywhere, as this is their human right.

• The DeafSportTournamentwas held at the Sizwile School for the Deaf in Soweto on 5 September 2018 with 300 participants (150 male and 150 female). Learners participated in sporting codes including soccer, netball, volleyball and chess.

• A Deafdebatewas held on 1 November 2018 at the Sizwile School in Soweto, with 102 participants (42 male and 60 female). The debate topics were “Are 12 years of schooling a waste of time for learners?”, “Shouldlearnersbegivenhomeworkanymore?” and“Technologymakeslearnerslazy”.

• A language consultation session was held at Lesedi Municipality on 5 September 2018 with 5 participants (3 male and 2 female); the purpose was to present the Gauteng Provincial Language Act of 2016 and the Draft Language Act Regulations, 2018.

• A Human Rights debate workshop was held at Sharpeville library on 13 March 2019 with 86 learners (27 male and 59 female); the aim was to equip the participants with debating skills and make them aware of different types of debate.



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4.2.4 Gauteng Film Commission (GFC)

GFC’s strategic objectives are aligned with the National Developmental Plan (NDP), the Provincial 10 Pillars Programme and the DSACR mandate of driving social cohesion programmes as part of the province’s deliverables to promote and enhance nation building. GFC has continued to work closely with the department in delivering high impact integrated programmes showcasing locally produced creative work through various programmes. These are outlined below.

Sub-Programme: Industry Support and Development• Strategic Partnerships

For the year under review, GFC set a target of ten strategic partnerships to enhance its delivery of programmes. These partnerships can be categorised as follows:

• Broadcast and distribution

GFC’s partnership with broadcasters has enabled it to have a presence in SABC 1 through the TV show One Mic, a 13-part series; and in SABC 2 through a production titled Bone of my Bones which will be broadcast on Wednesdays in 2019. Five productions were supported and screened on Mzansi Magic; these included Trace TV and Black Entertainment Television (BET) for the biopic of Lebo Mathosa.

Developmental • Africa Rising Film Festival: an initiative linked to

the centenary celebrations of former President Nelson Mandela.

• Partnership with NFVF, a national film body aimed at collaboration in funding productions from Gauteng and participating in international missions.

Productions supported• Partnership with Jack and Jill Productions for

the local and international release of the movie “Table Manners”.

• Partnership with AAA Entertainment in formulating the annual distribution forum.

• Partnership with Sky Rink Studios for provision of post-production facilities and access to studio facilities.

Film permits In line with one of GFC’s core services, local-level film shoots have become a source of revenue for municipalities. The purpose of permitting is to attract more productions and curb illegal shoots.

Productions funded by GFCDuring the year under review, GFC funded and supported 20 production companies which in turn created employment for 1 291 people within the sector. The growing appetite from emerging filmmakers to create low budget films inspired GFC to introduce a slate to service them. Most of these films have been assisted with acquiring license deals from broadcasters. The following are some of the key projects implemented: AmaAT, a film produced by See it First Communications Agency owned by a deaf filmmaker based in Tshwane; Tsa Mapitori, a documentary about a unique Pretoria musical genre extremely popular in the late 1990s; EasyWay to the Fall, a short film produced by Golden Motion Film that seeks to address social ills; and TheProphetess, a film by Anaphora Pictures adapted from a short story by Njabulo Ndebele.

Distribution • During the reporting year, GFC provided 6

companies with financial and distribution support. This included contributing to theatrical release and marketing of the films. These included:

• FarewellEllaBella produced by Free Women, a 100% black female-owned company; the film was released theatrically during the reporting year.

• Filmmaker SA by Sante Media, a 13-part



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series distributed through Outdoor Commuter Platforms.

• Wasted Legacy by Golden Eye Productions, assisted to distribute content through DVD sales.

• AAA distribution initiative - Launching a distribution forum during the Rapid Lion Film Festival.

• Table Manners distribution with JandJ Productions: international release of the film.

• DISCOP Africa content market: market platform aimed at exposing local filmmakers to international trends.

Productions for broadcastThe following 20 productions for broadcast were supported by GFC:

• Two productions for broadcast were supported and licensed by Trace TV for Human Rights PSA and Evolution of Mzansi Hip Hop.

• Three productions were supported through SABC 2: Bone of my Bones, a 13-episode drama series produced by Sothar Pictures; PapagoComedyClub, a 13-episode comedy series produced by Tsa Moringa; and KeZakaby Tyvision.

• OneDayLeader, a 13-episode reality series produced by the One Day Leader Foundation and One Mic a 13-part series were both supported through SABC 1.

• Nine Nine. a 4-part documentary series produced by Eish D Television for Kaya TV.

• Mzansi Magic licensed six feature films: TheCountdownproduced by Lebugraphy Pictures; Thembisile Wami produced by Zinokwanda Media; uMalume produced by Storyboard Productions; TheRockby SML Productions; Family Matters by Kas Media; and Isithandwasami by Favor Media.

• Seven other productions were licensed through various platforms: Forging Ahead,a documentary produced by Tshedza Media for ETV; It is About Time, a 6-episode

drama series produced by Ochre Media for BET; Chat Up with Tebo, a 13-episode talk show produced by Striving Mind for Soweto TV; David Kau’s House by Disadvantage Background and supported through On Digital Media (for Star Sat banquet); MzansiWomenLearning Expedition Kigali, a documentary about 27 South African women who undertook an expedition to Kigali, Rwanda; the production was by Baradi Basadi Productions and broadcast by Rwanda Broadcasting Services; and OurHopewithZola, produced by Z7 Media, a reality TV movement that aims to build development projects that are sustainable throughout communities on Moja All.

Audience developmentEssential to developing awareness about film screening activities is sustained exposure of all stakeholder groups to film materials and attractive publicity materials. Twenty-two audience development initiatives were supported, attended by 20 703 individuals, during the reporting year. Partnerships with local film festivals contributed to the inculcation of audiences the for appreciation of local content. The film festivals with which GFC partnered included the Ekurhuleni Township Film Festival; the Joburg Film Festival; Rapid Lion; and the Africa Rising International Film Festival.

Skills development and trainingSkills development was promoted through 18 training initiatives, with 2 814 participants receiving training related to the film industry. The substantial number of people trained was due to the additional film festivals supported after budget adjustment.

By providing courses and workshops, GFC provides a platform for aspiring filmmakers who cannot afford the cost of film studies tuition. The following were some of the key projects implemented:

• Support for 35 emerging filmmakers to attend motion picture training at City Varsity.

• Set design training in Carletonville: this exposed young people in the area to designing sets for productions.



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• New film incentives roadshow which took place at the Sky Rink Studios in Johannesburg and at the Sammy Marks Library Auditorium, Tshwane.

• Partnering with Sisters Working in Film and TV to provide training at the Market Theatre in Johannesburg in dealing with sexual harassment.

• Support for Leaders In Motion Academy which provided motion picture and entrepreneurship training to aspiring filmmakers and practitioners at the South African Creative Industries Incubator in Eersterust, Tshwane.

• Partnering with the Basetsane Directing and Scriptwriting Camp which took place from 26 to 31 August 2018 in Bronkhorstspruit. The purpose was to provide 200 aspiring female and LGBTIQ film/theatre directors and scriptwriters with training in this field by qualified film practitioners.

• Support for Make Up Incubation, a three-month programme from September to November 2018 followed by a job placement for three months.

Post-production in-house facilities A post-production and research hub, an in-house facility piloted and established within the GFC offices, provides access for emerging filmmakers. Eight production companies and 17 individuals accessed the facility during the year under review.

Sub-Programme: Marketing and communication

Film AwardsDuring the reporting year, GFC supported 4 film awards: the Durban International Film Festival for SA Best Short and Africa’s Best Short film; the Wits Student Film Awards; the South African Film and Television Awards (SAFTA) for Best Technical Feature Film category; and the Rapid Lion Awards held at the Market Theatre, Johannesburg.



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Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om p

lann

ed

targ

et to

ac

tual

ac

hiev

emen

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Acc

eler

ate

trans

form

atio

n of

the

prov

inci

al

herit

age

land

scap

e

Site

s re

sear

ched

, gr

aded

and

de

clar

ed

2825

2625

2526

+1Th

e de

partm

ent

rece

ived

an

addi

tiona

l ap

plic

atio

n fo

r a

site

to b

e gr

aded

an

d pr

ovis

iona

lly

decl

ared

. Th

e co

mm

ittee

was

ab

le to

atte

nd

to th

e ad

ditio

nal

appl

icat

ion,

whi

ch

was

app

rove

d w

ithin

the

allo

cate

d bu

dget

.

Her

oes

and

hero

ines

of

the

liber

atio

n st

rugg

le

iden

tified

and

lis

ted

--

-27

130

040

1+1

01C

ity o

f Tsh

wan

e an

d E

kurh

ulen

i Met

ro

had

inte

rest

ed

mem

bers

who

pr

ovid

ed a

dditi

onal

na

mes

that

the

depa

rtmen

t cou

ld

add

to th

e lis

t. N

o ad

ditio

nal c

osts

w

ere

incu

rred

.



72

Prog

ram

me

2: C

ultu

ral A

ffairs

Stra

tegi

c O

bjec

tive

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om p

lann

ed

targ

et to

ac

tual

ac

hiev

emen

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Pro

mot

e an

d fo

ster

co

nstit

utio

nal

valu

es a

nd

mul

tilin

gual

ism

Nat

iona

l sy

mbo

ls

awar

enes

s ca

mpa

igns

co

nduc

ted

13

347

3019

2+1

63Th

e de

partm

ent’s

pa

rtner

ship

with

st

akeh

olde

rs s

uch

as C

onst

itutio

n H

ill a

nd G

DE

en

able

d ad

ditio

nal

cam

paig

ns to

be

host

ed w

ithin

the

allo

cate

d bu

dget

.

Lang

uage

co

ordi

natin

g st

ruct

ures

su

ppor

ted

11

11

11

N/A

N/A

Mul

tilin

gual

ism

aw

aren

ess

cam

paig

ns

cond

ucte

d

--

55

916

+7P

artn

ersh

ips

with

var

ious

or

gani

satio

ns

resu

lted

in

addi

tiona

l int

eres

t an

d su

ppor

t. Th

e ca

mpa

igns

wer

e co

nduc

ted

with

in

the

allo

cate

d bu

dget

.



73

Tabl

e 22

.1: P

rogr

amm

e 2

- Sub

-Pro

gram

me:

Cre

ativ

e A

rts,

201

8/19

Prog

ram

me

2: C

ultu

ral A

ffairs

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om

plan

ned

targ

et to

ac

tual

ach

ieve

men

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Num

ber

of s

choo

ls

impl

emen

ting

carn

ival

arts

an

d cu

lture

pr

ogra

mm

es

Arts

and

cu

lture

pr

ogra

mm

es

impl

emen

ted

in s

choo

ls

(Dra

ma,

D

ance

, Vis

ual

Arts

and

M

usic

)

4 A

rts a

nd

cultu

re

prog

ram

mes

(D

ram

a,

Dan

ce,

Visu

al A

rts

and

Mus

ic)

impl

emen

ted

in 1

43 s

choo

ls

with

6 0

00

lear

ners

pa

rtici

patin

g

108

109

110

110

N/A

N/A

Num

ber o

f arts

an

d cu

lture

pr

ogra

mm

es

impl

emen

ted

in

five

Cor

ridor

s (n

on-c

umul

ativ

e)

N/A

N/A

33

3

3N

/AN

/A

Num

ber o

f arts

an

d cu

lture

pr

ogra

mm

es

impl

emen

ted

in s

choo

ls to

su

ppor

t arts

ed

ucat

ion

(non

-cu

mul

ativ

e)

N/A

N/A

35 (s

choo

ls)

40 (s

choo

ls)

3 (pro

gram

mes

)3 (p

rogr

amm

es)

N/A

N/A

Num

ber o

f ar

ts a

nd

cultu

re h

olid

ay

prog

ram

mes

ho

sted

N/A

N/A

N/A

N/A

44

N/A

N/A



74

Prog

ram

me

2: C

ultu

ral A

ffairs

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om

plan

ned

targ

et to

ac

tual

ach

ieve

men

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Num

ber o

f co

mm

unity

st

ruct

ures

su

ppor

ted

(sec

tor

indi

cato

r)

N/A

N/A

N/A

5860

52-8

Vend

or re

gist

ratio

n an

d/or

tax

certi

ficat

es c

ould

no

t be

obta

ined

an

d su

bmitt

ed

durin

g th

e 20

18/1

9 fin

anci

al y

ear.

The

rem

aini

ng 8

or

gani

satio

ns (4

A

rts a

nd C

ultu

re

and

4 S

port

and

Rec

reat

ion)

or

gani

satio

ns n

ot

paid

are

list

ed

as a

ccru

als

for

2019

/20.

The

or

gani

satio

ns w

ere

cont

acte

d an

d th

e de

partm

ent

is m

akin

g re

gula

r fo

llow

-ups

to

obta

in th

e re

quire

d do

cum

enta

tion.



75

Tabl

e 22

.2: P

rogr

amm

e 2

- Sub

-Pro

gram

me:

Cre

ativ

e In

dust

ries,

201

8/19

Prog

ram

me

2: C

ultu

ral A

ffairs

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et20

18/1

9

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om

plan

ned

targ

et to

ac

tual

ach

ieve

men

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Num

ber o

f cr

aft h

ubs

impl

emen

ting

Pro

duct

and

E

nter

pris

e D

evel

opm

ent

Pro

gram

mes

(n

on-c

umul

ativ

e)

4 cr

aft h

ubs

impl

emen

ting

Pro

duct

D

evel

opm

ent

prog

ram

mes

55

76

7+1

The

depa

rtmen

t ut

ilise

d E

PW

P In

tegr

ated

gra

nt

fund

ing

to a

ugm

ent

the

budg

et fo

r the

cra

ft hu

bs im

plem

entin

g pr

oduc

t and

ent

erpr

ise

deve

lopm

ent

prog

ram

mes

.

Num

ber o

f pr

actit

ione

rs

bene

fittin

g fro

m

capa

city

bui

ldin

g op

portu

nitie

s (s

ecto

r ind

icat

or)

N/A

N/A

N/A

228

270

351

+81

The

depa

rtmen

t ha

s le

vera

ged

from

its

par

tner

ship

with

S

tand

ard

Ban

k Jo

y of

Jaz

z to

incr

ease

th

e nu

mbe

r of

mus

ic w

orks

hops

ho

sted

and

thus

in

crea

se th

e nu

mbe

rs

of p

ract

ition

ers

bene

fittin

g fro

m th

e pr

ogra

mm

e. T

his

was

ac

hiev

ed w

ithin

the

allo

cate

d bu

dget

. N

umbe

r of

EP

WP

job

oppo

rtuni

ties

crea

ted

(non

-cu

mul

ativ

e,

sect

or in

dica

tor)

N/A

3 11

83

421

6570

70N

/AN

/A



76

Prog

ram

me

2: C

ultu

ral A

ffairs

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et20

18/1

9

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om

plan

ned

targ

et to

ac

tual

ach

ieve

men

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Num

ber o

f m

arke

t acc

ess

initi

ativ

es

impl

emen

ted

2 cr

aft m

arke

t ac

cess

pl

atfo

rms

impl

emen

ted

23

105

23+1

8S

ervi

ce p

rovi

ders

w

ere

appo

inte

d to

ho

st m

onth

ly m

arke

t ac

cess

initi

ativ

es

with

the

allo

cate

d bu

dget

, res

ultin

g in

m

ore

initi

ativ

es h

oste

d th

an p

lann

ed. T

his

was

don

e to

pro

vide

m

ore

oppo

rtuni

ties

for

craf

ters

, vis

ual a

rts

and

fash

ion

desi

gner

s to

mar

ket a

nd s

ell t

heir

prod

ucts

con

tribu

te

to jo

b cr

eatio

n an

d st

imul

atin

g th

e lo

cal

econ

omy.

N

umbe

r of

emer

ging

fa

shio

n de

sign

ers

and

visu

al a

rtist

s be

nefit

ting

from

m

ento

rshi

p pr

ogra

mm

es

N/A

N/A

N/A

42 (v

isua

l ar

tists

)60

(30

fash

ion

desi

gner

s an

d 30

vi

sual

ar

tists

)

94 (3

1 fa

shio

n de

sign

ers;

an

d 63

vis

ual

artis

ts)

+ 1

fash

ion

desi

gner

an

d 33

vis

ual a

rtist

s)Th

e de

partm

ent

was

abl

e to

invo

lve

mor

e em

ergi

ng

fash

ion

desi

gner

s to

par

ticip

ate

in th

e pr

ogra

mm

e w

ithou

t sp

endi

ng a

dditi

onal

bu

dget

. N

umbe

r of v

isua

l ar

ts p

rogr

amm

es

impl

emen

ted

in

publ

ic s

pace

s

N/A

N/A

52

55

N/A

N/A

Num

ber o

f vis

ual

arts

exh

ibiti

ons

impl

emen

ted

N/A

N/A

N/A

65

6+1

The

depa

rtmen

t le

vera

ged

on o

ther

co

llabo

rativ

e ev

ents

su

ch a

s th

e A

rnol

d C

lass

ic A

frica

G

ames

with

out u

sing

ad

ditio

nal b

udge

t.



77

Prog

ram

me

2: C

ultu

ral A

ffairs

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et20

18/1

9

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om

plan

ned

targ

et to

ac

tual

ach

ieve

men

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Num

ber o

f P

uisa

no li

ve

mus

ic a

uditi

ons

and

show

case

s ho

sted

5 P

uisa

no

live

mus

ic

audi

tions

and

5

Pui

sano

liv

e m

usic

sh

owca

ses

host

ed

611

(5 a

uditi

ons

and

6 sh

ow-

case

s)

78

(5 a

udi-

tions

and

3

show

-ca

ses)

10 (6

aud

i-tio

ns a

nd 4

sh

owca

ses)

+2 (1

aud

ition

and

1

show

case

)Th

e de

partm

ent

host

ed th

e fin

al

audi

tions

to s

elec

t the

be

st tw

o ba

nd o

ut o

f 10

suc

cess

ful b

ands

fro

m th

e fiv

e C

orri-

dor a

uditi

ons.

No

addi

tiona

l cos

ts w

ere

incu

rred

Num

ber o

f the

-at

re p

rodu

ctio

ns

supp

orte

d

2 th

eatre

pr

oduc

tion

circ

uits

impl

e-m

ente

d

5 (3

thea

tre

and

2 da

nce

prod

uctio

ns

supp

orte

d)

33

22

N/A

N/A

Num

ber o

f pe

rform

ing

arts

pr

ogra

mm

es

impl

emen

ted

N/A

N/A

N/A

N/A

22

N/A

N/A

Num

ber o

f se

ctor

initi

ativ

es

supp

orte

d

N/A

N/A

N/A

N/A

22

N/A

N/A



78

Prog

ram

me

2: C

ultu

ral A

ffairs

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et20

18/1

9

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om

plan

ned

targ

et to

ac

tual

ach

ieve

men

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Ann

ual G

aute

ng

Car

niva

l hos

ted

1 G

aute

ng

Car

niva

l ho

sted

1 (G

aute

ng

Car

niva

l)1

1G

aute

ng

soci

al

cohe

sion

ca

rniv

al

host

ed

Gau

teng

so

cial

coh

e-si

on c

arni

val

host

ed

N/A

N/A

Num

ber o

f job

op

portu

nitie

s cr

eate

d th

roug

h th

e so

cial

co

hesi

on

carn

ival

N/A

3 11

83

421

3 29

23

544

3 63

6+

92Th

e pa

rtner

ship

with

th

e C

ity o

f Tsh

wan

e w

hich

pai

d fo

r all

the

Join

t Ope

ratio

ns

Com

mitt

ee

requ

irem

ents

suc

h as

insu

ranc

e an

d E

mer

genc

y M

edic

al

Ser

vice

s.

Tshw

ane

Met

ro

Pol

ice

assi

sted

by

crea

ting

20 te

mpo

rary

jo

bs th

roug

h so

urci

ng

cate

rers

for i

ts s

taff

on c

arni

val d

ay v

ia

Loca

l Eco

nom

ic

Dev

elop

men

t (LE

D);

and

paid

for 2

5 po

ints

men

/wom

en

to a

ssis

t with

traf

fic

man

agem

ent,

savi

ng

the

depa

rtmen

t the

se

cost

s.



79

Prog

ram

me

2: C

ultu

ral A

ffairs

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et20

18/1

9

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om

plan

ned

targ

et to

ac

tual

ach

ieve

men

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Num

ber o

f ar

ts a

nd

cultu

re e

vent

s su

ppor

ted

(sig

natu

re, l

ocal

an

d co

mm

unity

)

8 P

rem

ier

arts

and

cu

lture

eve

nts

supp

orte

d

612

86

7+1

The

depa

rtmen

t w

as a

ble

to p

rovi

de

finan

cial

sup

port

to

7 ar

ts a

nd c

ultu

re

even

ts w

ithin

the

allo

cate

d bu

dget

w

ithou

t inc

urrin

g an

y ad

ditio

nal

expe

nditu

re.



80

Tabl

e 22

.3: P

rogr

amm

e 2

- Sub

-Pro

gram

me:

Mus

eum

and

Her

itage

Res

ourc

e Se

rvic

es

Prog

ram

me

2: C

ultu

ral A

ffairs

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et20

18/1

9A

ctua

l A

chie

vem

ent

2018

/19

Dev

iatio

n fr

om p

lann

ed

targ

et to

ac

tual

ac

hiev

emen

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Num

ber o

f he

ritag

e m

onum

ents

su

ppor

ted

(non

-cu

mul

ativ

e)

5 he

ritag

e m

onum

ents

es

tabl

ishe

d an

d m

onito

red

(You

th, K

agis

o,

Boi

pato

ng,

Wom

en’s

and

O

.R. T

ambo

)

3 m

onum

ents

su

ppor

ted

3 (B

oipa

tong

, K

agis

o an

d W

omen

’s

Livi

ng

Her

itage

M

onum

ent)

3 3

3N

/AN

/A.

Num

ber o

f G

aute

ng h

erita

ge

site

s re

sear

ched

28 s

ites

rese

arch

ed,

verifi

ed a

nd

grad

ed

25 s

ites

rese

arch

ed,

grad

ed a

nd

decl

ared

25 s

ites

iden

tified

and

re

sear

ched

25 s

ites

rese

arch

ed

2526

+1A

n ad

ditio

nal

appl

icat

ion

was

re

ceiv

ed to

be

rese

arch

ed; t

he

depa

rtmen

t was

ab

le to

con

duct

th

e re

sear

ch

with

in th

e al

loca

ted

budg

et.

Num

ber o

f G

aute

ng h

erita

ge

site

s gr

aded

and

pr

ovis

iona

lly

decl

ared

28 s

ites

rese

arch

ed,

verifi

ed a

nd

grad

ed

25 s

ites

rese

arch

ed,

grad

ed a

nd

decl

ared

25 s

ites

grad

ed a

nd

decl

ared

25 s

ites

grad

ed a

nd

decl

ared

25

26+1

The

depa

rtmen

t re

ceiv

ed a

n ad

ditio

nal

appl

icat

ion

for a

si

te to

be

grad

ed

and

prov

isio

nally

de

clar

ed. T

he

com

mitt

ee w

as

able

to a

ttend

to

the

addi

tiona

l ap

plic

atio

n; it

w

as a

ppro

ved

with

in th

e al

loca

ted

budg

et.



81

Prog

ram

me

2: C

ultu

ral A

ffairs

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et20

18/1

9A

ctua

l A

chie

vem

ent

2018

/19

Dev

iatio

n fr

om p

lann

ed

targ

et to

ac

tual

ac

hiev

emen

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Num

ber o

f re

sist

ance

her

itage

lib

erat

ion

rout

es

esta

blis

hed

N/A

N/A

5 pr

ovin

cial

he

ritag

e lib

erat

ion

rout

es

esta

blis

hed

05

0-5

The

targ

et w

as

not a

chie

ved

in th

e 20

18/1

9 fin

anci

al y

ear a

s it

was

inco

rrec

tly

craf

ted.

It s

houl

d ha

ve b

een

set a

s ro

utes

id

entifi

ed a

nd

rese

arch

ed a

nd

not e

stab

lishe

d.

Num

ber o

f ora

l hi

stor

y pr

ojec

ts

unde

rtake

n (s

ecto

r in

dica

tor)

Ora

l His

tory

C

onfe

renc

e N

/AN

/A1

13

+2Th

e de

partm

ent

partn

ered

with

th

e D

epar

tmen

t of

Sci

ence

and

Te

chno

logy

(DS

T)

to h

ost a

dditi

onal

ev

ents

. Th

e D

ST

cove

red

the

cost

of

the

even

ts.

Num

ber o

f co

mm

unity

ou

treac

h pr

ogra

mm

es

in m

useu

ms

cond

ucte

d (s

ecto

r in

dica

tor)

N/A

N/A

N/A

N/A

11

N/A

N/A



82

Prog

ram

me

2: C

ultu

ral A

ffairs

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et20

18/1

9A

ctua

l A

chie

vem

ent

2018

/19

Dev

iatio

n fr

om p

lann

ed

targ

et to

ac

tual

ac

hiev

emen

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Num

ber o

f G

eogr

aphi

cal

Nam

ing

Sys

tem

A

dvoc

acy

cam

paig

ns h

eld

5 ad

voca

cy

cam

paig

ns h

eld

53

107

9 +

2Th

e D

epar

tmen

t of

Roa

ds a

nd

Tran

spor

t ar

rang

ed p

ublic

co

nsul

tatio

n th

at w

as a

co

ntin

uatio

n fro

m

the

third

qua

rter

of 2

018/

19

rega

rdin

g re

nam

ing

of

20 p

rovi

ncia

l ro

ads

in

Gau

teng

. The

se

cons

ulta

tions

w

ere

done

with

in

the

allo

cate

d bu

dget

.

Num

ber o

f na

tiona

l and

hi

stor

ical

day

s ce

lebr

ated

(sec

tor

indi

cato

r)

7 na

tiona

l/ si

gnifi

cant

day

s co

mm

emor

ated

66

(Fre

edom

, Yo

uth,

M

ande

la,

Her

itage

, W

omen

’s a

nd

Hum

an R

ight

s D

ay)

9 6

6N

/AN

/A



83

Prog

ram

me

2: C

ultu

ral A

ffairs

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et20

18/1

9A

ctua

l A

chie

vem

ent

2018

/19

Dev

iatio

n fr

om p

lann

ed

targ

et to

ac

tual

ac

hiev

emen

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Num

ber o

f pr

omin

ent

hero

es a

nd

hero

ines

of t

he

liber

atio

n st

rugg

le

com

mem

orat

ed

2 (S

am N

tuli

and

Ber

tha

Gxo

wa)

43

(Fra

ncis

B

aard

, S

ibon

gile

M

khab

ela

and

Julia

P

heth

ane)

5 3

5+2

The

depa

rtmen

t re

ceiv

ed a

sp

ecia

l req

uest

fro

m S

ophi

e de

B

ruyn

, one

of t

he

vete

ran

wom

en

who

mar

ched

in

1956

, to

hono

ur

othe

r wom

en

as w

ell d

urin

g W

omen

’s M

onth

. Th

e de

partm

ent

was

abl

e to

ac

com

mod

ate

this

requ

est

with

in th

e al

loca

ted

budg

et.



84

Prog

ram

me

2: C

ultu

ral A

ffairs

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et20

18/1

9A

ctua

l A

chie

vem

ent

2018

/19

Dev

iatio

n fr

om p

lann

ed

targ

et to

ac

tual

ac

hiev

emen

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Num

ber o

f uns

ung

hero

es a

nd

hero

ines

of t

he

liber

atio

n st

rugg

le

iden

tified

and

lis

ted

N/A

N/A

N/A

271

300

401

+101

City

of T

shw

ane

and

City

of

Eku

rhul

eni

Met

ro b

oth

had

inte

rest

ed

mem

bers

w

ho p

rovi

ded

addi

tiona

l na

mes

that

the

depa

rtmen

t cou

ld

add

to th

e lis

t. N

o ad

ditio

nal c

osts

w

ere

incu

rred

. N

umbe

r of

Out

com

e 14

re

ports

on

impl

emen

tatio

n of

the

GC

R

soci

al c

ohes

ion

prog

ram

me

com

pile

d an

d su

bmitt

ed

N/A

Soc

ial

Coh

esio

n S

trate

gy

deve

lope

d

Dep

artm

enta

l S

ocia

l C

ohes

ion

prog

ram

mes

im

plem

ente

d

44

4N

/AN

/A

Num

ber o

f com

-m

unity

con

vers

a-tio

ns/d

ialo

gues

co

nduc

ted

(sec

tor

indi

cato

r)

N/A

N/A

99

910

+1Th

e de

partm

ent

leve

rage

d on

ot

her c

olla

bora

-tiv

e ev

ents

suc

h as

the

soci

al

dial

ogue

hos

ted

by V

UT

with

out

requ

iring

add

ition

-al

fund

ing.



85

Prog

ram

me

2: C

ultu

ral A

ffairs

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et20

18/1

9A

ctua

l A

chie

vem

ent

2018

/19

Dev

iatio

n fr

om p

lann

ed

targ

et to

ac

tual

ac

hiev

emen

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Num

ber o

f pr

ovin

cial

soc

ial

cohe

sion

sum

mits

ho

sted

(sec

tor

indi

cato

r)

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

Num

ber o

f pro

mo-

tiona

l int

erve

ntio

ns

on n

atio

nal s

ym-

bols

and

ord

ers

cond

ucte

d (s

ecto

r in

dica

tor)

1 N

atio

nal S

ym-

bols

Aw

aren

ess

Cam

paig

n im

plem

ente

d at

4

scho

ols

acro

ss

the

prov

ince

347

3730

192

+163

The

depa

rtmen

t’s

partn

ersh

ip w

ith

stak

ehol

ders

su

ch a

s C

onst

itu-

tion

Hill

and

GD

E

enab

led

addi

tion-

al c

ampa

igns

to

be h

oste

d w

ithin

th

e al

loca

ted

budg

et.

Num

ber o

f mul

tilin

-gu

alis

m a

war

e-ne

ss c

ampa

igns

co

nduc

ted

N/A

N/A

58

916

+7P

artn

ersh

ips

with

va

rious

org

anis

a-tio

ns re

sulte

d in

ad

ditio

nal i

nter

est

and

supp

ort.

The

ca

mpa

igns

wer

e co

nduc

ted

with

in

the

allo

cate

d bu

dget

. N

umbe

r of

lang

uage

coo

rdi-

natio

n st

ruct

ures

su

ppor

ted

(non

-cu-

mul

ativ

e, s

ecto

r in

dica

tor)

Mun

icip

aliti

es

and

entit

ies

sup-

porte

d th

roug

h P

anS

ALB

fo

r lan

guag

e se

rvic

es a

nd

supp

orte

d to

es-

tabl

ish

lang

uage

un

its

1N

/A1

1 1

N/A

N/A



86

Tabl

e 22

.4: P

rogr

amm

e 2

– G

aute

ng F

ilm C

omm

issi

on (G

FC),

2018

/19

(AG

ENC

Y)

Prog

ram

me:

Gau

teng

Film

Com

mis

sion

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om p

lann

ed

targ

et to

act

ual

achi

evem

ent f

or

2018

/19

Com

men

ts o

n de

viat

ions

Sub-

Prog

ram

me:

Indu

stry

Sup

port

and

Dev

elop

men

t

Num

ber o

f st

rate

gic

partn

ersh

ips

esta

blis

hed

2 br

oadc

ast

partn

ersh

ips

esta

blis

hed

33

810

10N

/AN

/A

Num

ber o

f pr

oduc

tions

fu

nded

by

GFC

N/A

1212

17

1920

+1

Adj

ustm

ent

budg

et fo

r ad

ditio

nal

prod

uctio

ns

cove

red

the

requ

ired

cost

s.

Num

ber

of p

roje

cts

supp

orte

d ai

med

at

dist

ribut

ion

of

loca

l con

tent

8 pr

ojec

ts

impl

emen

ted

aim

ed a

t su

ppor

ting

the

dist

ribut

ion

of

loca

l film

ed

cont

ent

94

4 6

6N

/AN

/A

Num

ber o

f pr

oduc

tions

fo

r bro

adca

st

plat

form

s su

ppor

ted

N/A

N/A

1010

1520

+5A

djus

tmen

t bu

dget

for

addi

tiona

l pr

oduc

tions

fo

r bro

adca

st

plat

form

s co

vere

d th

e re

quire

d co

sts.

Per

cent

age

of fi

lm p

erm

its

rece

ived

and

fa

cilit

ated

157

film

pr

oduc

tions

fa

cilit

ated

by

GFC

187

170

209

100%

100%

N

/AN

/A



87

Prog

ram

me:

Gau

teng

Film

Com

mis

sion

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om p

lann

ed

targ

et to

act

ual

achi

evem

ent f

or

2018

/19

Com

men

ts o

n de

viat

ions

Sub-

Prog

ram

me:

Indu

stry

Sup

port

and

Dev

elop

men

t

Num

ber o

f te

mpo

rary

jo

bs d

irect

ly

crea

ted

in th

e se

ctor

thro

ugh

prod

uctio

n su

ppor

t

1 57

5 te

mpo

rary

jo

bs c

reat

ed in

th

e se

ctor

332

422

968

484

1 29

1+8

07Jo

bs c

reat

ed

thro

ugh

prod

uctio

ns

supp

orte

d an

d fro

m

prod

uctio

ns fo

r br

oadc

ast p

er

the

adju

stm

ent

budg

et

allo

catio

n.

Num

ber o

f au

dien

ce

deve

lopm

ent

initi

ativ

es

impl

emen

ted

N/A

1111

1720

22+2

Fund

ing

for

the

addi

tiona

l tw

o in

itiat

ives

w

as c

over

ed

by th

e bu

dget

ad

just

men

t re

ceiv

ed fo

r film

fe

stiv

als.

N

umbe

r of

indi

vidu

als

reac

hed

thro

ugh

exhi

bitio

n of

lo

cal c

onte

nt

1 82

5 au

dien

ces

targ

eted

for

acce

ss to

loca

l fil

m

3 10

122

627

14 6

1818

500

20 7

03+2

203

Two

audi

ence

de

velo

pmen

t in

itiat

ives

as

sist

ed G

FC to

re

ach

addi

tiona

l in

divi

dual

s as

per

the

adju

stm

ent

budg

et

allo

catio

n.



88

Prog

ram

me:

Gau

teng

Film

Com

mis

sion

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om p

lann

ed

targ

et to

act

ual

achi

evem

ent f

or

2018

/19

Com

men

ts o

n de

viat

ions

Sub-

Prog

ram

me:

Indu

stry

Sup

port

and

Dev

elop

men

t

Num

ber

of tr

aini

ng

initi

ativ

es

impl

emen

ted

in

the

film

indu

stry

6 tra

inin

g in

itiat

ives

su

ppor

ted

613

1418

18N

/AN

/A

Num

ber o

f in

divi

dual

s tra

ined

in th

e fil

m in

dust

ry

372

indi

vidu

als

train

ed a

nd

deve

lope

d

272

417

963

450

2 81

4+2

364

The

larg

er

num

ber o

f in

divi

dual

s tra

ined

was

as

a re

sult

of a

dditi

onal

fil

m fe

stiv

als

supp

orte

d af

ter

the

budg

et

adju

stm

ent;

this

co

vere

d th

e re

quire

d co

sts.

N

umbe

r of

prod

uctio

ns

acce

ssin

g po

st-

prod

uctio

n in

-ho

use

faci

litie

s (h

ubs)

N/A

N/A

N/A

52

8+6

Suc

cess

ful

pilo

t of t

he

post

-pro

duct

ion

faci

lity

loca

ted

at th

e G

FC

offic

e. N

o ad

ditio

nal

fund

ing

was

re

quire

d.

Mar

ketin

g an

d C

omm

unic

atio

ns

Num

ber o

f fil

m a

war

ds

supp

orte

d

N/A

23

N/A

44

N/A

N/A



89

4.2.5 Reason for deviations

Number of community structures supported (sector indicator): vendor registration and/or tax certificates could not be obtained and submitted during the 2018/19 financial year.

Number of resistance heritage liberation routes established: the target was not achieved in the 2018/19 financial year as it was incorrectly crafted. It should have been set as routes identified and researched and not established.

4.2.6 Strategies to overcome areas of under-performance

Number of community structures supported (sector indicator): the 8 organisations (four Arts and Culture and 4 Sport and Recreation) not supported were listed as accruals for 2019/20. The organisations were contacted, and the department is making regular follow-ups to obtain the required documentation.

Number of Resistance Heritage Liberation Routes established: the target “Number of resistance heritage liberation routes established” has been amended in the 2019/20 APP.


The department did not make any changes to planned targets in 2018/19.


The final budget appropriated for Programme 2: Cultural Affairs was R198 992 million. Actual expenditure was R174 842 million (87.9%). The underspend of 12.1% was due to challenges experienced with the implementing of the Heritage component at the WLHM as well as the exhibitions at the Kagiso Memorial.

4.2.9 Summary of financial performance per sub-programme

The Management sub-programme spent 95.6% of its allocated budget; the Arts and Culture sub-programme spent R99 410 million (94.7%) of its allocated amount; the Museum, Heritage Services sub-programme spent R62 574 million (77.6%) of the allocated amount. Underspend was due to delays in implementing the Heritage component at the WLHM and exhibitions at the Kagiso Memorial. The Languages sub-programme spent R1 167 million (99.8%).

Table 22.5: Programme 2 Cultural Affairs - Sub-Programmes expenditure, 2017/18 and 2018/19

Programme 2:

Cultural Affairs

2018/2019 2017/2018

Final Appropriation

Actual Expenditure

(Over) /Under Expenditure

Final Appropriation

Actual Expenditure

(Over)/ Under

Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Management 12 225 11 691 534 9 144 9 735 -591

Arts & Culture 104 964 99 410 5 554 92 637 90 547 2 090

Heritage Resource Services

80 634 62 574 18,060 79 537 68 358 11 179

Language Services 1 169 1 167 2 2 044 2 044 0

Total 198 992 174 842 24 150 183 362 170 684 12 678



90



91

4.3 Programme 3: Library and Archival Services

Community libraries provide access to knowledge, resources and services to meet the needs of individuals and groups for education, information and personal development. Libraries are used as learning centres with free and safe access for people who need space to study in comfort. Archival services ensure that systems, knowledge and skills are in place for implementation of sound records management processes and preservation of provincial records of value that are older than 20 years.

The Gauteng Provincial Archives Repository is designed to accommodate the materials to be deposited; addresses the environmental needs of different materials to be permanently stored and preserved; and provides a safe and secure environment with access to the visiting public and operating personnel. The facility is equipped with 35 strong rooms to accommodate and preserve Gauteng’s records of enduring value that are older than 20 years. The programme set 17 targets and achieved 11 (65%).

Strategic objectives, performance indicators, planned targets and actual achievementsThe Library and Information Services programme contributes to Outcomes Oriented Goal 4 which aims to develop, transform, promote and modernise sustainable library, information and archives services. To do this, the department’s strategic objectives are to:

• Transform and modernise the governance of library and information services

• Expand and recapitalise community-based library facilities

• Modernise libraries in terms of technological transformation

• Inculcate the culture of reading to enhance knowledge

• Collect, preserve and provide access to Gauteng’s archival records.

There are currently 285 community libraries in Gauteng. During this reporting period, library services were provided in partnership with ten municipalities. The department received a Conditional Grant from DAC for recapitalisation of community libraries. This grant has been in existence for over ten years and is making a positive impact on the delivery of library and information services in communities.

4.3.1 Library Services

Municipalities financially supported The department transferred R106 720 000 to 3 metropolitan, 1 district and 6 local municipalities during the financial year 2018/19. All transfers to municipalities were published in the Provincial Gazette. Municipalities use this funding to implement reading programmes; buy books; renewal of Universal Knowledge Systems (UKS) license, networks and hardware ICT infrastructure; buy periodicals and newspapers; verify assets; provide book security; pay for staff; provide dual purpose libraries; and maintain media, furniture, security and resources such as cleaning materials.

Organisations financially supported The department transferred R1 160 million to 6 non-profit organisations to assist them to collaboratewith the provincial library services to inculcate a culture of reading and promote literacy.

Libraries under constructionThe 5 libraries listed below were under construction during the period under review:

• Akasia: under construction; progress is very slow. Practical completion is planned for the 2019/20 financial year.

• Atteridgeville: under construction. Practical completion is planned for the 2019/20 financial year.

• Impumelelo: this project was initially an upgrade; however, the condition assessment indicated that the building was cracked due to poor soil conditions. It was therefore demolished in 2017.



92

• Kokosi: progress on site is 82%.

• Boipatong: progress on site is 82 %; project completion is planned for the 2019/20 financial year.

Planning of five new librariesThe planning for 5 new libraries PIRs were submitted to Treasury during the 2018/19 financial year. Three of the PIRs were approved (Kocksoord, Mullerstuine and Zuurbekom), with a budget provided for further planning in 2019/20. Two of the five PIRs (Savanna City and Mamello community libraries) were not approved as the proposed facilities are not centrally located for community access.

Libraries upgraded The upgrade of the Rust Ter Vaal library was at 62% completion as at the end of the financial year.

Library reading programmes implementedDuring the year under review, three reading programmes (recreational programmes, debates and spelling bees) were implemented at 182 schools, municipalities, ECD centres, old age homes, libraries and Corridors, benefitting 7 357 participants (3 925 male and 3 432 female) including 12 PWDs. These programmes implemented in partnership with GDE are provided to encourage reading as a fun activity; to promote sounding reading habits; to inculcate a love of reading and books; and to enhance critical thinking.

Library holiday programmes implementedThe department implemented 4 library holiday programmes during the financial year, one in each quarter and benefitting 9 199 participants (4 742 male and 4 457 female) including 10 PWDs. The programmes are intended to raise awareness of reading and the use of libraries. Activities range from reading aloud, spelling and book education, storytelling, colouring and word searches. The

pleasure and importance of reading are brought to the attention of learners and the public. Holiday

programmes are also an opportunity to empower learners and the public to tell their own stories and write their own books. The department also implemented the Africa Day social cohesion event on 18 and 25 May, benefitting 723 participants (293 male and 430 female).

Library materials (books) procuredThe department procured 158 books for the departmental Resource Centre. Library material serves as an asset of the department to support and assist employees to access information for their day to day work and studies in order to stay informed and educated.

Community outreach programmes in libraries conducted The department implemented 4 community outreach programmes (Reading Festival; National Book Week; Nelson Mandela and Albertina Sisulu Centenary; and Library Week). The programmes were implemented in schools, municipalities, public areas and libraries, benefitting 1 274 participants (567 male and 707 female); and enabled the department to reach out to the community, including the rural community. Awareness was created about books and the benefits of reading through creative and fun reading programmes as well as donations of books to schools and the public. The events created an opportunity to render library services to the underserved and special needs community and to meet sectors, such as publishers, authors and exhibitors, that can assist to improve the overall library service.

Libraries upgraded with ICT infrastructureDuring the year under review, 7 libraries were upgraded with network infrastructure to allow them to access the Gauteng Broadband Network (GBN) and free Wi-Fi. Nine libraries were equipped with Mzansi Libraries Online computer equipment (computers, tablets laptops projectors, gaming consoles such as X-Box and computer desks and furniture). The purpose of these is to assist people to improve their lives through the provision



93

of free access to library spaces, technologies and electronic library services and to introduce communities to ICT and enhance their ICT literacy thereby increasing the social and economic benefits of public ICT access.

Subscriptions for e-services and resources renewed

The department renewed 5 subscriptions for e-services (Britannica Online, Overdrive, SABICAT, SA Media and Press Reader) to enable the library users to access encyclopaedia information, books, newspapers, magazines and library administration information on their computers and/or cell phones

4.3.2 Archival Services

Registry inspections conductedTo promote proper records management and good governance and to ensure compliance with the Gauteng Provincial Archives and Records Management Act, 24 registry inspections were conducted.

Community outreach programmes in archives conductedThe department implemented 3 archive community outreach programmes (National Archives Week, Nelson Mandela and Albertina Sisulu Oral History and learners outreach programmes) at venues including schools, public areas and the Gauteng Provincial Archives, benefitting 689 participants (370 male and 319 female). Through these programmes, the department was able to reach the community and to create wareness of the existence and location of the Provincial Archive Centre in Kagiso. Activities included the use of archives, proper records management and the importance of preserving South Africa’s and the province’s history. These outreach programmes enabled the department to advocate, generate and gain public interest in archives and records management and to influence public policy on archives and records management.

Number of archives and records management training sessions conducted

The department conducted records management training sessions with 6 groups, with the following areas of focus: Electronic Records Management, the Protection of Personal Information Act; and Disaster Management and Business Continuity. The training provides records managers and registry clerks in government bodies with the skills to manage records properly and to comply with legislative and other requirements so that departments and municipalities avoid disclaimers and qualified audit reports.

Archives Centre established and operational During this financial year, 27 staff members were appointed; furniture was delivered; and Wi-Fi, network infrastructure, as CCTV and fire equipment were installed, Programmes are in place and a workstation catering for the visually impaired has been installed. Records from various departments are in the process of being transferred to the Archives Centre to enable the community to access information older than 20 years.



94

Tabl

e 23

: Pro

gram

me

3 - L

ibra

ry a

nd A

rchi

val S

ervi

ces

(LIS

), 2

018/

19 -

Stra

tegi

c O

bjec

tive

Prog

ram

me

3: L

ibra

ry a

nd A

rchi

val S

ervi

ces

Stra

tegi

c O

bjec

tive

Perf

orm

ance

In

dica

tor

Act

ual A

chie

vem

ent

2014

/15

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om p

lann

ed

targ

et to

act

ual

achi

evem

ent

for 2

018/

19

Com

men

ts o

n de

viat

ions

Tran

sfor

m

and

mod

erni

se

the

gove

rnan

ce

of li

brar

y an

d in

form

atio

n se

rvic

es

Num

ber o

f m

unic

ipal

ities

fin

anci

ally

su

ppor

ted

to

prov

ide

libra

ry

serv

ices

1111

1110

1010

N/A

N/A

Num

ber o

f m

onito

ring

visi

ts

cond

ucte

d

130

136

012

011

611

6N

/AN

/A



95

Prog

ram

me

3: L

ibra

ry a

nd A

rchi

val S

ervi

ces

Stra

tegi

c O

bjec

tive

Perf

orm

ance

In

dica

tor

Act

ual A

chie

vem

ent

2014

/15

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om p

lann

ed

targ

et to

act

ual

achi

evem

ent

for 2

018/

19

Com

men

ts o

n de

viat

ions

Exp

and

and

reca

pita

lise

com

mun

ity-

base

d lib

rary

fa

cilit

ies

Libr

ary

cons

truct

ed8

new

libr

arie

s un

der c

onst

ruct

ion;

3

new

libr

arie

s co

mpl

eted

(R

ietv

alle

i, E

vato

n N

orth

an

d K

ings

way

); 5

libra

ries

unde

r co

nstri

ctio

n (L

eond

ale,

D

riezi

ek, N

atur

ena,

K

agis

o X

6,

Olie

venh

outb

osch

); 3

libra

ries

upgr

aded

3 prof

essi

onal

se

rvic

e pr

ovid

ers

appo

inte

d fo

r pla

nnin

g/pr

ovis

ion

of

prof

essi

onal

se

rvic

es

for t

he

cons

truct

ion

of 3

libr

arie

s

06

libra

ries

unde

r co

nstru

ctio

n.

3 pl

anne

d lib

rarie

s (K

okos

i, R

andf

onte

in,

Boi

pato

ng)

6 lib

rarie

s un

der

cons

truct

ion

5 lib

rarie

s un

der

cons

truct

ion

1R

andf

onte

in

Libr

ary

was

co

mpl

eted

.

Pla

nnin

g an

d pr

ofes

sion

al

serv

ices

for

3 lib

rarie

s

Con

stru

ctio

n of

5 n

ew

libra

ries

final

ised

Con

stru

ctio

n of

0 n

ew

libra

ries

final

ised

-5Th

e P

IRs

of 5

ne

w li

brar

ies

wer

e su

bmitt

ed

to T

reas

ury

durin

g th

e 20

18/1

9 fin

anci

al

year

. Thr

ee

of th

e P

IRs

wer

e ap

prov

ed

nam

ely:

K

ocks

oord

, M

ulle

rstu

ine

and

Zuur

beko

m

with

a b

udge

t pr

ovid

ed fo

r fu

rther

pla

nnin

g in

201

9/20

. 2

of th

e 5

PIR

s S

avan

na C

ity

and

Mam

ello

co

mm

unity

lib

rarie

s w

ere

not a

ppro

ved

as

the

prop

osed

fa

cilit

ies

are

not

cent

rally

loca

ted

for c

omm

unity

ac

cess

.



96

Prog

ram

me

3: L

ibra

ry a

nd A

rchi

val S

ervi

ces

Stra

tegi

c O

bjec

tive

Perf

orm

ance

In

dica

tor

Act

ual A

chie

vem

ent

2014

/15

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om p

lann

ed

targ

et to

act

ual

achi

evem

ent

for 2

018/

19

Com

men

ts o

n de

viat

ions

Incu

lcat

e th

e cu

lture

of

read

ing

to e

nhan

ce

know

ledg

e

Rea

ding

pr

ogra

mm

es

impl

emen

ted

3 re

adin

g pr

ogra

mm

es

impl

emen

ted

2 re

adin

g pr

ogra

mm

es

impl

emen

ted

13

33

N/A

N/A

Libr

ary

mat

eria

l (b

ooks

) pr

ocur

ed

(sec

tor

indi

cato

r)

122

libra

ry

mat

eria

ls p

rocu

red

to m

aint

ain

depa

rtmen

tal

reso

urce

cen

tre

150

130

178

150

158

+8Th

e de

partm

ent

purc

hase

d th

e ad

ditio

nal b

ooks

at

a d

isco

unte

d pr

ice

and

ther

efor

e di

d no

t exc

eed

the

allo

cate

d bu

dget

. M

oder

nise

lib

rarie

s in

te

rms

of

tech

nolo

gica

l tra

nsfo

rma-

tion

ICT

infra

stru

c-tu

re u

pgra

ded

in li

brar

ies

ICT

hard

war

e in

W

est R

and

libra

ries

upgr

aded

15

1415

2116

-5Th

e de

partm

ent

does

not

hav

e a

cont

ract

for n

et-

wor

k in

frast

ruc-

ture

for l

ibra

ries

and

has

relie

d on

per

mis

sion

be

ing

gran

ted

from

the

Dep

art-

men

t of P

ublic

W

orks

to u

se

thei

r con

tract

. Th

is re

ques

t was

no

t suc

cess

ful.

The

depa

rtmen

t w

ill in

itiat

e its

ow

n te

nder

pr

oces

s fo

r a

cont

ract

focu

sing

on

dat

a ce

ntre

an

d ne

twor

k in

frast

ruct

ure/

up

grad

es.



97

Prog

ram

me

3: L

ibra

ry a

nd A

rchi

val S

ervi

ces

Stra

tegi

c O

bjec

tive

Perf

orm

ance

In

dica

tor

Act

ual A

chie

vem

ent

2014

/15

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual

Ach

ieve

men

t 20

17/1

8

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om p

lann

ed

targ

et to

act

ual

achi

evem

ent

for 2

018/

19

Com

men

ts o

n de

viat

ions

Pre

serv

e th

e kn

owl-

edge

bas

e an

d pr

ovid

e ac

cess

to

Gau

teng

ar

chiv

al

reco

rds

Con

stru

ctio

n of

the

Arc

hive

C

entre

Con

stru

ctio

n of

the

Arc

hive

Cen

tre in

pr

ogre

ss

Arc

hive

C

entre

un

der c

on-

stru

ctio

n

Arc

hive

C

entre

co

mpl

eted

an

d pr

e-pa

red

for

oper

atio

nal-

isat

ion

Con

stru

c-tio

n of

A

rchi

ve

Cen

tre

com

plet

ed

Arc

hive

C

entre

op-

erat

iona

l

Arc

hive

C

entre

op-

erat

iona

l

N/A

N/A

Tabl

e 23

.1: P

rogr

amm

e 3

– Su

b-Pr

ogra

mm

e Li

brar

y Se

rvic

es, 2

018/

19

Prog

ram

me

3: L

ibra

ry a

nd A

rchi

val S

ervi

ces

Perf

orm

ance

In

dica

tor

Act

ual A

chie

vem

ent

2014

/15

Act

ual

Ach

ieve

-m

ent

2015

/16

Act

ual

Ach

ieve

-m

ent

2016

/17

Act

ual

Ach

ieve

-m

ent

2017

/18

Plan

ned

Tar-

get 2

018/

19A

ctua

l A

chie

ve-

men

t 20

18/1

9

Dev

iatio

n fr

om

plan

ned

targ

et to

ac

tual

ach

ieve

men

t fo

r 201

8/19

Com

men

ts o

n de

vi-

atio

ns

Num

ber o

f m

unic

ipal

ities

fin

anci

ally

su

ppor

ted

to

prov

ide

libra

ry

serv

ices

N/A

2111

1010

10N

/AN

/A

Num

ber o

f or

gani

satio

ns

finan

cial

ly

supp

orte

d to

incu

lcat

e a

cultu

re o

f re

adin

g

N/A

N/A

N/A

77

6-1

One

org

anis

atio

n’s

paym

ent c

ould

not

be

proc

esse

d as

it d

id

not s

ubm

it on

e of

the

com

plia

nce

docu

men

ts

to a

llow

the

paym

ent

to b

e ad

min

iste

red.

Num

ber o

f m

onito

ring

visi

ts

cond

ucte

d

130

mon

itorin

g vi

sits

don

e13

6N

/A12

011

611

6N

/AN

/A



98

Prog

ram

me

3: L

ibra

ry a

nd A

rchi

val S

ervi

ces

Perf

orm

ance

In

dica

tor

Act

ual A

chie

vem

ent

2014

/15

Act

ual

Ach

ieve

-m

ent

2015

/16

Act

ual

Ach

ieve

-m

ent

2016

/17

Act

ual

Ach

ieve

-m

ent

2017

/18

Plan

ned

Tar-

get 2

018/

19A

ctua

l A

chie

ve-

men

t 20

18/1

9

Dev

iatio

n fr

om

plan

ned

targ

et to

ac

tual

ach

ieve

men

t fo

r 201

8/19

Com

men

ts o

n de

vi-

atio

ns

Num

ber o

f new

lib

rarie

s bu

ilt

(sec

tor i

ndic

ator

)

8 ne

w li

brar

ies

unde

r con

stru

ctio

n:

cons

truct

ion

of

3 ne

w li

brar

ies

com

plet

ed

(Rie

tval

lei,

Eva

ton

Nor

th,

and

Kin

gsw

ay);

5 lib

rarie

s w

ere

unde

r con

stru

ctio

n (L

eond

ale,

D

riezi

ek, N

atur

ena,

K

agis

o X

6,

Olie

venh

outb

osch

); an

d 3

libra

ries

wer

e up

grad

ed

3 prof

essi

onal

se

rvic

e pr

ovid

ers

(PS

P/P

RT)

ap

poin

ted

for p

lann

ing/

prov

isio

n of

pr

ofes

sion

al

serv

ices

fo

r the

co

nstru

ctio

n of

3 li

brar

ies

03

libra

ries

unde

r co

nstru

ctio

n

3 pl

anne

d lib

rarie

s (K

okos

i, R

andf

onte

in,

Boi

pato

ng)

6 lib

rarie

s un

der

cons

truct

ion

5 lib

rarie

s un

der

cons

truct

ion

1R

andf

onte

in L

ibra

ry

was

com

plet

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nnin

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d pr

ofes

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al

serv

ices

for 3

lib

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g fo

r 5 n

ew

libra

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final

ised

Pla

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g of

0

new

libr

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s fin

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IRs

of 5

ne

w li

brar

ies

wer

e su

bmitt

ed to

Tr

easu

ry d

urin

g th

e 20

18/1

9 fin

anci

al

year

. Thr

ee o

f the

P

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wer

e ap

prov

ed

nam

ely:

Koc

ksoo

rd,

Mul

lers

tuin

e an

d Zu

urbe

kom

with

a

budg

et p

rovi

ded

for

furth

er p

lann

ing

in

2019

/20.

Tw

o of

the

five

PIR

s S

avan

na

City

and

Mam

ello

co

mm

unity

libr

arie

s w

ere

not a

ppro

ved

as

the

prop

osed

faci

litie

s ar

e no

t cen

trally

lo

cate

d fo

r com

mun

ity

acce

ss.

Num

ber o

f ex

istin

g fa

cilit

ies

upgr

aded

for

publ

ic li

brar

y pu

rpos

es (s

ecto

r in

dica

tor)

3 lib

rarie

s up

grad

ed

(Roo

depl

aat,

Ray

ton

and

Refi

lwe)

Pro

fess

iona

l se

rvic

es/

plan

ning

for

upgr

adin

g 2

libra

ries

in

2016

/17

not

final

ised

01

N/A

N/A

N/A

N/A



99

Prog

ram

me

3: L

ibra

ry a

nd A

rchi

val S

ervi

ces

Perf

orm

ance

In

dica

tor

Act

ual A

chie

vem

ent

2014

/15

Act

ual

Ach

ieve

-m

ent

2015

/16

Act

ual

Ach

ieve

-m

ent

2016

/17

Act

ual

Ach

ieve

-m

ent

2017

/18

Plan

ned

Tar-

get 2

018/

19A

ctua

l A

chie

ve-

men

t 20

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9

Dev

iatio

n fr

om

plan

ned

targ

et to

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tual

ach

ieve

men

t fo

r 201

8/19

Com

men

ts o

n de

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ns

Num

ber

of li

brar

ies

upgr

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N/A

N/A

0N

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Com

mun

ity p

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br

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g pr

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r the

co

ntra

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s re

gard

ing

the

requ

irem

ents

of

the

upgr

ade

resu

lted

in

the

canc

ella

tion

of th

e se

ssio

n. T

he te

nder

w

as a

dver

tised

with

an

inco

rrec

t Con

stru

ctio

n In

dust

ry D

evel

opm

ent

Boa

rd (C

IDB

) gra

ding

re

quiri

ng th

e te

nder

to

be w

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awn

and

re-

adve

rtise

d. C

omm

unity

bu

sine

ss fo

rum

s al

so

resu

lted

in a

num

ber

of s

topp

ages

dur

ing

the

impl

emen

tatio

n ph

ase.

N

umbe

r of

libra

ry re

adin

g pr

ogra

mm

es

impl

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ted

Bor

n to

Rea

d,

Pub

lic S

peak

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and

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21

33

3N

/AN

/A

Num

ber o

f lib

rary

hol

iday

pr

ogra

mm

es

impl

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ted

N/A

N/A

N/A

N/A

44

N/A

N/A

Num

ber o

f lib

rary

mat

eria

ls

(boo

ks) p

rocu

red

(sec

tor i

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)

122

libra

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mat

eria

ls p

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to m

aint

ain

depa

rtmen

tal

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cen

tre

150

130

178

150

158

+8Th

e de

partm

ent

purc

hase

d th

e ad

ditio

nal b

ooks

at a

di

scou

nted

pric

e an

d th

us d

id n

ot e

xcee

d th

e al

loca

ted

budg

et.



100

Prog

ram

me

3: L

ibra

ry a

nd A

rchi

val S

ervi

ces

Perf

orm

ance

In

dica

tor

Act

ual A

chie

vem

ent

2014

/15

Act

ual

Ach

ieve

-m

ent

2015

/16

Act

ual

Ach

ieve

-m

ent

2016

/17

Act

ual

Ach

ieve

-m

ent

2017

/18

Plan

ned

Tar-

get 2

018/

19A

ctua

l A

chie

ve-

men

t 20

18/1

9

Dev

iatio

n fr

om

plan

ned

targ

et to

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tual

ach

ieve

men

t fo

r 201

8/19

Com

men

ts o

n de

vi-

atio

ns

Num

ber o

f co

mm

unity

ou

treac

h pr

ogra

mm

es

in li

brar

ies

cond

ucte

d (s

ecto

r Ind

icat

or)

N/A

N/A

44

44

N/A

N/A

Num

ber

of li

brar

ies

upgr

aded

w

ith IC

T in

frast

ruct

ure

ICT

hard

war

e in

W

est R

and

libra

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upgr

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1514

15

2116

-5Th

e de

partm

ent d

oes

not h

ave

a co

ntra

ct fo

r ne

twor

k in

frast

ruct

ure

for l

ibra

ries

and

had

relie

d on

per

mis

sion

be

ing

gran

ted

from

the

Nat

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l Dep

artm

ent

of P

ublic

Wor

ks to

use

th

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ontra

ct. T

his

requ

est w

as h

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not s

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e de

partm

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ill in

itiat

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ow

n te

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cess

fo

r a c

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on d

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Num

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f w

orks

tatio

ns fo

r vi

sual

ly im

paire

d in

divi

dual

s pe

ople

es

tabl

ishe

d in

lib

rarie

s

1 w

orks

tatio

n fo

r vi

sual

ly im

paire

d in

divi

dual

s pe

ople

es

tabl

ishe

d

2 2

07

0-7

The

fund

ing

for t

he

wor

k st

atio

ns w

as

inco

rrec

tlty

clas

sifie

d,

resu

lting

in a

del

ay

whe

n th

e fu

ndin

g w

as

requ

ired

to b

e pa

id

to th

e S

outh

Afri

can

Libr

ary

for t

he B

lind

(SA

LB).

Num

ber o

f su

bscr

iptio

ns

for e

-ser

vice

s an

d re

sour

ces

rene

wed

2 e-

serv

ices

da

taba

ses

subs

crib

ed to

(S

AB

INE

T an

d R

eque

st)

5 (S

AB

INE

T,

Req

uest

, B

ritan

nica

, O

verD

rive

and

elec

troni

c ne

wsp

aper

s)

56

65

-1Th

e pr

ocur

emen

t pr

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s w

as n

ot

conc

lude

d by

the

end

of th

e fin

anci

al y

ear.

Th

e su

bscr

iptio

ns

will

be

rene

wed

in

2019

/20.



101

Tabl

e 23

.2: P

rogr

amm

e 3

– Su

b-Pr

ogra

mm

e A

rchi

val S

ervi

ces,

201

8/19

Prog

ram

me

3: L

ibra

ry a

nd A

rchi

val S

ervi

ces

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/1

5

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual A

chie

vem

ent

2017

/18

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om

plan

ned

targ

et

to a

ctua

l ac

hiev

emen

t fo

r 201

8/19

Com

men

ts o

n de

viat

ions

Num

ber

of re

gist

ry

insp

ectio

ns

cond

ucte

d

13 g

over

nmen

tal

bodi

es

insp

ecte

d

12

gove

rnm

enta

l bo

dies

in

spec

ted

2422

2424

N/A

N/A

Num

ber o

f co

mm

unity

ou

treac

h pr

ogra

mm

es

in a

rchi

ves

cond

ucte

d

1 aw

aren

ess

and

prom

otio

nal

proj

ect r

olle

d ou

t in

com

mun

ities

12

23

3N

/AN

/A

Num

ber o

f ar

chiv

es

and

reco

rds

man

agem

ent

train

ing

sess

ions

co

nduc

ted

20 re

cord

s m

anag

ers

train

ed

01

4 6

6N

/AN

/A

Arc

hive

s C

entre

es

tabl

ishe

d an

d op

erat

iona

l

Con

stru

ctio

n of

A

rchi

ve C

entre

in

pro

gres

s

Arc

hive

C

entre

und

er

cons

truct

ion

Arc

hive

Cen

tre

com

plet

ed a

nd

prep

ared

for

oper

atio

nalis

atio

n

Arc

hive

s C

entre

pr

epar

ed fo

r op

erat

iona

lisat

ion

Arc

hive

s C

entre

op

erat

iona

lA

rchi

ves

Cen

tre

oper

atio

nal

N/A

N/A



102

4.3.3 Reason for deviations

• Number of organisations financially supported: One organisation’s payment could not be processed as it did not submit one of the compliance documents to allow the payment to be administered.

• Planning for five new libraries: PIRs were submitted to Treasury during the 2018/19 financial year. Three of the PIRs were approved namely: Kocksoord, Mullerstuine and Zuurbekom with a budget provided for further planning in 2019/20. Two of the five PIRs (Savanna City and Mamello community libraries) were not approved as the proposed facilities are not centrally located for community access.

• Number of libraries upgrades: Community protests during the tender briefing process for the contractors regarding the requirements of the upgrade resulted in the cancellation of the session. The tender was advertised with an incorrect Construction Industry Development Board (CIDB) grading requiring the tender to be withdrawn and re-advertised. Community business forums also resulted in a number of stoppages during the implementation phase.

• Number of libraries upgraded with ICT: the department does not have a contract for network infrastructure for libraries and had relied on permission being granted from the national Department of Public Works to use their contract. This request was not successful.

• Number of workstations for visually impaired individuals established in libraries: the budget for the workstations was not allocated to the correct vote, resulting in a delay in the transfer to the South African Library for the Blind.

• Number of subscriptions for e-services and resources renewed: the procurement process was not concluded by the end of the financial year.


• Number of organisations financially supported: grants for 2019/20 will only be confirmed for organisations that comply fully with all required documents. This will assist the department to ensure that all organisations benefit as planned and will alleviate late payments.

• Planning for five new libraries finalised: planning for construction will continue in 2019/20. During the financial year, SACR will develop an Infrastructure Programme Management Plan and ensure its approval. Professional service providers will be appointed to develop the strategic brief, concept and documentation. Thereafter, the tender will be advertised.

• Number of libraries upgraded: the department advised the contractor to submit a recovery schedule for the lost time; this has since been submitted. SACR will ensure that there is continuous monitoring of progress in implementation of the project.

• Number of libraries upgraded with ICT: the department will initiate its own tender process for a contract focusing on data centre and network infrastructure/upgrades

• Number of workstations for visually impaired people established in libraries: funding in 2018 was only transferred in the fourth quarter. Funding in 2019/20 will be transferred in the second quarter to ensure that payments to the South African Library for the Blind are paid timeously.

• Number of subscriptions for e-services and resources renewed: the department will enter into agreements with the relevant suppliers early in 2019/20 to ensure timeous renewal of subscriptions.



103



Table 23.3: Programme 3: Expenditure, 2018/19

Programme 3: Library and Information Services

2018/2019 2017/2018

Final Appropriation

Actual Expenditure

(Over) /Under Expenditure

Final Appropriation

Actual Expenditure

(Over)/ Under Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Management 477 425 52 2,897 1 106 1 791

Library Services 285 576 244 835 40 741 227 893 164 344 63 549

Archives 33 111 24 519 8 592 54 775 47 214 7 561

Total 319 164 269 779 49 385 285 565 212 664 72 901


The final budget appropriated for Programme 3: Library and Archival Services was R319 164 million. Due to delays in finalising the library furniture and library material tender and recruitment of grants officials, the programme spent R269 779 million (84.5%).


The Management sub-programme spent R425 000 (89.1%) of its allocation and the Library Services sub-programme, which includes the Recapitalisation of Community Libraries Grant, spent R244 835 million (85.7%) of its allocated budget due to delays in the recruitment of grant officials and the completion of infrastructure projects. The Archives sub-programme spent R24 519 (74.1%) of its allocated budget, the underspend primarily due to delays in installing ICT service for the centre.



104

4.4 Programme 4: Sport and Recreation

Programme 4 is made up of the Sport Development and Coordination, Competitive Sport, Recreation and School Sport sub-programmes. The aim of the programme is to:

• Promote school sport; facilitate talent identification, sport development, mass participation and high performance to make Gauteng the “Home of Champions”.

• Ensure effective and efficient co-ordination of and preparation for successful hosting of major events in Gauteng.

• Promote healthy lifestyles and physical wellbeing in the province by enhancing the physical lifestyles of the young, elderly and PWDs through organised sports programmes.

The Sport and Recreation Programme contributes to nation building, social cohesion, economic growth and creation of job opportunities. It also promotes sustainable livelihoods for sportsmen and women. In 2018/19, the programme set a total of 32 targets and achieved 31 (97%).

Strategic Goals and ObjectivesThe Sport and Recreation Programme contributes to the strategic goals of a transformed, modernised sport and cultural landscape which contributes to social cohesion and nation building; and to economically transforming the province through the business of sport. The strategic objectives of the department contribute to the following:

• Repositioning and retaining Gauteng as the “Home of Champions” through intensified talent identification, development and nurturing in sport.

• Creating a competitive edge to enhance Gauteng as a cornerstone for business in sport.

• Transforming and promoting socially inclusive sport and recreational programmes.

• Expanding community-based sport facilities.

• Creating an enabling environment for growth in the sport and recreation sector by identifying and developing talent towards excellence.

4.4.1 Sport Development

Sport Development and CoordinationSport Development and Coordination involves the identification, development and nurturing of sport talent so that these athletes and officials can compete at regional, provincial, national and international levels. To accomplish this, club development, the academy programme and the O.R. Tambo Soncini Social Cohesion Games were implemented as follows in the period under review:

• Club Development Programme: facilitates access to sport and recreation and ensures that people with talent have an opportunity to exploit it. These athletes are channelled into the mainstream of competitive sport and assisted through establishing, reviving and strengthening existing clubs. During the reporting year, 163 clubs were supported with equipment and attire and 48 local leagues were hosted, providing support to 9 208 participants in the following codes: women’s football, netball, tennis, gymnastics, cricket, basketball, athletics, boxing, rugby, hockey and swimming.

• Rural Sport Programme: 2018/19 saw the successful implementation of the Provincial Rural Games hosted at the University of Pretoria in Tshwane. The rural coaching clinics assisted with training programmes for the participants and coaches in the rural sport development tournaments in the following corridors: North, South and West. The codes included cricket, football, netball, athletics, volleyball and rugby. The purpose of the coaching clinics was to give coaches and athletes in the areas an opportunity to experience other codes besides netball and football and to up-skill the players and the coaches. Two traditional councils, Amandebele-ba-Lebelo and Amandebele-ba-Ndzundza, also participated in the rural programme. Through the programme, 35 clubs have been established. The stakeholders



105

involved were Sport and Recreation South Africa (SRSA), Gauteng Department of Cooperative Governance and Traditional Affairs, Gauteng Department of Agriculture and Rural Development, and sport confederations and federations.

• Disability Games: the department collaborated with a number of stakeholders including the Gauteng Department of Social Development (GDSD), several sport confederations and federations, the Sedibeng Disability Forum and VUT to host the provincial Disability Games in November 2018 at the VUT campus in Vanderbijlpark. A total of 473 participants took part in activities including netball, football, volleyball, wheelchair tennis, wheelchair basketball and indigenous games.

• Capacity Building Programmes: to build the capacity of the sector to deliver sport programmes, 849 sport officials took part in cricket coaching clinics, athletics coaching courses, netball coaching clinics, fundraising training, life skills training for athletes, club smart training, minute taking and report writing, a netball technical course, a football coaching course and rugby Boksmart training.

Academy ProgrammeThe aim of the Academy/High Performance Programme is to support athletes in the provincial and regional academy programmes, train coaches and support the provincial and regional academies. The codes supported through the provincial academy programme are swimming, boxing, netball, rugby, rowing, sport for PWDs and wheelchair tennis. The academy provided support to 1 847 athletes in the form of sport science testing and medical support, transport, coaching, training, participation in inter-provincial tournaments and nutritional advice.

The purpose of the Coach Training Programme is to equip coaches to identify and develop athletic talent and provide high performance coaching. During this reporting period, the department collaborated with the Gauteng Coaches Commission to conduct regional coaching seminars in all Corridors, training

693 coaches; this is inclusive of the International Coaches Congress for Sport Performance which took place on 26 and 27 October 2018 at the CSIR International Convention Centre in Pretoria. The regional academies were supported to promote functionality and sustainability to athletes at a regional level.

The Gauteng Sport Awards took place on 2 September 2018 at Silver Star Casino. The event was attended by politicians, media, athletes, federations, sport councils, government officials and celebrities. The winners of the 19 categories were:

• Community Media of the Year: Soweto TV

• Community Based Sport & Recreation of the Year: Mpho Makhoba for Tennis

• School Sport Athlete of the Year: Alwande Skhosana for Wheelchair Tennis

• Sports Journalist of the Year: Charles Baloyi for Daily Sun

• Most Promising Team of the Year: Troyeville Primary School U/13 Boys Volleyball Team

• Most Promising Player of the Year: Wandisile Simelane for Rugby

• Administrator of the Year: Siyabonga Ndlovu for Physically Disabled and Visually Impaired

• Technical Official of the Year: Daphne Dawn Bird for Aquatics

• Coach of the Year: Nico Coetzee for Wrestling

• Sport Team with a Disability: Gauteng Wheelchair Basketball Senior Men’s Team

• Sportsman with a Disability: Jacques Joubert for Visually Impaired Judo

• Sportswoman with a Disability: Khethiwe Zulu for Wheelchair Basketball

• Sports Team of the Year: Gauteng Jaguars Netball Premier League Team

• Sportswoman of the Year: Refiloe Jane for Football



106

• Sportsman of the Year: Kagiso Rabada for Cricket

• MEC Special Awards: Professor Yoga Coopoo; Josina ‘Granny’ Tellie and Norman Hlabane

The following categories were determined through public voting:

• Sports Fan of the Year: Mamello Constance Makha

• Sports Programme of the Year: Dlala Mzansi-Soweto TV

• Sports Personality of the Year: Kgothatso Montjane

• Car Winner: Sibongile Mbowane

The O.R. Tambo Soncini Social Cohesion games were held on 27 and 28 October 2018 benefitting 1 800 participants (850 male and 950 female). The Games were held at the Germiston Stadium and included the following codes: basketball, netball, rugby, football and athletics. Swimming was also hosted at the St Benedicts School in Bedfordview. The event was attended by dignitaries including the Premier of Gauteng, MEC Mazibuko, MMCs and members of the Soncini family. The games created 135 temporary jobs for technical officials in the following codes: athletics, rugby, netball, basketball, swimming and soccer. As a build up to the Provincial Games, ward, regional and municipality games took place, with athletes selected to represent their municipalities.

Gauteng Province was invited by the City of Reggio Emilia to participate in the 6th Tricolour Games (Giochi del Tri Color) in Italy from 7 to 13 July 2018. These international games feature young athletes aged 11 to 18 participating in various sporting codes. The Games, also known as EXPOSPORT, were funded by the City of Reggio Emelia and the European Union through the Erasmus programme, allowing athletes not only to compete in their sports but to experience sport and physical activity as tools for social cohesion. The major benefits of participation in this event were:

• The province’s athletes won 84 gold, 51 silver and 22 bronze medals, (a total of 157 medal).

• The Games were an opportunity for athletes who had never travelled beyond the borders of South Africa to experience travel and different cultures and to establish friendships with athletes from other countries.

• Enhanced partnerships and support in the sport sector with the following codes: rugby, basketball, football and swimming.

• Sharing of ideas at the various workshops that were held.

• Showcasing South African culture through the cultural group that performed at various venues at the games.

• Enhanced collaboration with the Archives in Reggio Emilia.

The department transferred funds to the Gauteng Sport Confederation (GSC) for capacity building, transformation, development and administration archives. Other programmes and projects with which GSC was involved included administration of the Sport House which provided venues for meetings and workshops; assistance with dispute resolutions in federations; and assistance with various programmes such as the Arnold Classic Africa, the Gauteng Sport Awards and the O.R. Tambo Soncini Social Cohesion Games.

The Water Safety Programme included projects such as the Girl Child workshop, Learn to Swim and the open water swim programmes. These programmes reached over 1 540 people across the province.



107

4.4.2 Competitive Sport

The Competitive Sport directorate supported 10 projects during 2018/19.

ArnoldClassicAfrica

The event took place from 18 to 20 May 2018 and was the third edition of this multi-sport festival held at the Sandton Convention Centre, featuring various innovations and extensions including the Alexandra Township which hosted the 2018 Alexandra Youth Sport Festival at the Altrec Community Sports Grounds. The 2018 Arnold Classic Africa Trade Expo attracted 103 exhibitor brands: 61 national and 42 international. A total of 18 127 athletes participated in the event, with 20% international participation, 80% national participation, 40% female participants, 60% male participants and 7% athletes with disabilities. The multi-sport event included 65 sporting codes with 450 volunteers assisting at various functions and 3 900 officials coordinating the various codes. The Alexandra Youth Festival reached approximately 1 750 participants.

A comprehensive programme was developed by the department in collaboration with stakeholders including GFC, Gauteng Tourism Agency and the Department of Community Safety to achieve various cross-functional objectives. GDE assisted with identifying 35 schools from across the province’s corridors to attend, with 2 116 school leaners attending over the weekend. The 5km Family Fun Walk/Run staged on Sunday 20 May 2018 in partnership with Reach for a Dream was the pinnacle of the festival. There were 1 060 participants from the five corridors and other departments.

ProfessionalBoxingProgramme2018-19

In partnership with Boxing South Africa (BSA), the department hosted the Gauteng Boxing Champions Challenge on 18 May 2018 at the Sandton Convention Centre. This included women’s fights, with the South African female bantam weight won by Gauteng’s Melissa Miller. On 19 May 2018, in honour of the Nelson Mandela centenary celebration the department re-opened the newly renovated Jersey Joe Boxing Gym in

Alexandra. A legacy project, the gym which has approximately 40 members aged between 10 and 40, has over the years turned unknown boxers into household names.

PremierSocialCohesionRugbyGame2018

Through the partnership between the department and the Xerox Golden Lions Rugby Union to promote social cohesion and nation building against racism and xenophobia in the province two games took places with a total of 3 800 spectators on 8 and 24 June 2018 in Johannesburg.

A test match between South Africa vs England at the Ellispark Stadium Johannesburg on 9 June 2018 drew 55 610 spectators; South Africa won 41 – 39. The match was significant as Siya Kolisi was the first black captain to lead the Springboks in the post-apartheid era.

GautengWomeninSportDialogue2018

The event, with the theme “Uplift her performance to Greatness!”, was held on 13 October 2018 at the WLHM and attended by approximately 220 participants. The aim was to help girls and women to excel in sport. Speakers included Ms Josina Tellie (Gauteng Sport Award 2018 winner), Ms Dumisani Chauke (Netball- National), Ms Palesa Manaleng (International Para-Cycling) and Ms Ntsiki Sisulu (Albertina Sisulu Centenary). Panel members included industry representatives and leading figures in the provincial sports sector.

OldMutualSowetoMarathon2018

In partnership with the Soweto Marathon Trust, the department hosted the 25th edition of the Old Mutual Soweto Marathon on 4 November 2018 at FNB stadium, with 30 457 participants including 809 international athletes. Participating in the 10km event was his excellency President Cyril Ramaphosa,

SunshineTourGolfPartnership

The Sunshine Golf Tour hosted the SA Open from 6 to 9 December 2018 at Randpark Golf Club. Also supported were the Eye of Africa PGA Championship from 31 January 2019 to 3



108

February 2019 and the Champions Tour from 21 to 24 March 2019 at Serengeti Estate. During the reporting period, through development clinics the department focused particularly on women and girl golfers.

Future Champions Gauteng Youth FootballTournament2018-19

The department supported a number of football activities during the year which include the Future Champions Gauteng Schools’ Cup 2019 at the Isak Steyl Stadium in the South Corridor. For the first time a girls’ competition was included and won by Dr BW Vilakazi Secondary School in Zola, Soweto. Also supported was the 2019 Future Champions Gauteng Cup in collaboration with the City of Ekurhuleni and SAFA Ekurhuleni which took place at WJ Clemments Stadium in Reiger Park on 16 and 17 March 2019. The 11th edition of the Future Champions Gauteng International Tournament at the Nike Football Training Centre in Pimville, Soweto from 25 to 30 March 2019 with 5 local and 7 international teams participating was hosted in collaboration with SAFA Gauteng.

Otheractivitiessupported

Following the department’s invitation for proposals for sport, arts and culture events in the 2018/19 financial, the events below were selected for funding:

TheShellHelixUltraCup

This game, between Mamelodi Sundowns FC and Kaizer Chiefs FC, took place at FNB Stadium on 21 July 2018 in front of over 42 000 spectators. The department arranged for 22 under-15 players from Giyani Primary School in Soweto to perform duties as escorts/ambassadors.

MadibaNightBoxingTournament

Part of the events to honour the late President Nelson Mandela during his centenary year, took place on 11 August 2018 at the DOCC YMCA Hall, a venue with a strong association with Madiba’s days as a boxer in Orlando, Soweto. There were approximately 290 spectators with 14 participants (12 male and 2 female). The estimated 58

temporary jobs created included ushers, security, EMS and other service providers. The event was subsequently broadcast on SABC.

GautengAllStarGames

In front of a crowd of approximately 8 000, this women’s football tournament took place on 23 March 2019 at Tsakane Stadium with the aim of promoting women’s football and generating support for the national Banyana team who qualified for their first FIFA World Cup appearance.

2018MandelaRemembranceWalkandRun

With three race categories and approximately 23 000 participants, this annual event took place on 9 December 2018 in the City of Tshwane. Part of the celebrations of former President Mandela’s centenary, the theme was #BeTheLegacy, with the event attended members of the Mandela, Sisulu and Gazo families as well as by the MEC of the department and representatives of the Nelson Mandela Foundation. Wreaths were laid by the Mayor of Tshwane and the Premier .



109

4.4.3 Recreation

The aims of the Recreation Programme are to encourage citizens to be active; transform and modernise facilities; contribute to talent identification; make Gauteng the Home of Champions through the Gauteng City Region; support nation building, social cohesion and encourage sustainable economic growth; create job opportunities; and promote healthy lifestyles and physical wellbeing in the province by reducing lifestyle-related diseases.

Hubs provided with equipment and/or attire

In line with established norms and standards, the department provided all 27 hubs with equipment and/or attire.

Participation in organised active recreation events

During the reporting year, 162 200 people (81 628 male and 80 572 female) participated in 51 organised active recreation events in all five corridors. By quarter, the details were as follows:

• First quarter: 22 898 people (11 588 male and 11 310 female).

• Second quarter: 49 685 participants (25 076 male and 24 609 female).

• Third quarter: 45 230 people (22 791 male and 22 439 female).

• Fourth quarter: 44 387 people (22 173 male and 22 214 female).

Participation in the national youth camp

The annual youth camp took place from 1 to 8 December 2018 at Camp Discovery in Hammanskraal, with 250 participants (148 male and 102 female) including 30 PWDs (17 male and 13 female). The theme of the camp was “Creating a winning Nation”, with the activities aiming to promote social cohesion, leadership skills and community outreach programmes.

EPWP jobs created in sport and recreation

A total of 87 jobs were created through the EPWP

programme to facilitate and coordinate community recreational activities including in rural areas and townships within the province.

Minister’s Outreach Programme

An outreach programme was hosted in conjunction with the Move for Health event on 10 May 2018, at the Chris Hani Multi-Purpose Centre in Orange Farm. The department donated sports equipment to community organisations working in the fields of ECD, disability services and athletics.

People trained in the hubs to deliver Siyadlala in the mass participation programme

In Johannesburg during February and March 2019, 206 participants (99 male and 107 female) attended a range of training programmes. The cirriculum included training in project management, minutes writing, facilitation, fundraising and basic recreation theory.

Sport and recreation holiday programmes

Four holiday programmes were hosted in the Corridors, benefitting 64 803 people (22 332 male and 42 471 female) as follows:

• Soweto Walk4Life: in collaboration with Jozi FM, the department supported this event on 12 May 2018 at the Nike Centre in Soweto. Participants in the various events ranged in age from 2 to 69 years.

• MTN Walk the Talk: in collaboration with Radio 702, the department financially supported the Gauteng Sport Confederation’s Recreation Commission event on 22 July 2018 at Marks Park, Emmarentia. Of the 52 046 participants, 19 391 were male and 32 655 female, with the department funding entries for 277 people (109 male and 168 female) participating in the 5km, 8km and 15km walk.

• Spar Women’s Race: the department financially supported this Gauteng Sport Confederation’s Recreation Commission event on 7 October 2018 at Marks Park, Emmarentia. Approximately 6 100 people (672 male and 5 433 female) participated in the two races (5km and 10 km).



110

• We the People Walk: the department financially supported the Gauteng Sport Confederation’s Recreation Commission event on 24 March 2019 at Constitution Hill. Along with its purpose of promoting human rights awareness, the focus was particularly on participation by people from the Johannesburg inner city. There were approximately 3 300 participants (873 male and 2 427 female).

Community games supported

The purpose of the games is to contribute to reducing crime, women and children abuse, racism and xenophobia and thus to increase social cohesion and nation building. The games attract people from various ethnic groups, female participants, PWDs and foreign nationals.

The festive community games held between 8 December 2018 and 5 January 2019 in the five Corridors benefitted almost 1.2 million people. The department’s support included provision of equipment, attire, trophies and refreshments.

The 2018/19 Easter Community Games took place between 16 March and 28 April 2019 at various venues in Soweto and attracted approximately 15 000 spectators. The department’s support included provision of equipment and attire.

Premier’s Social Cohesion Games

The department hosted two Premier Social Cohesion Games during this financial year.

The Legends Football Games preliminary knockouts were hosted on 7 and 8 April 2018 at various venues across the province. The finals were hosted on 15 April 2018 at the Ace Ntsoelengoe stadium in Mohlakeng. A total of 960 people participated (715 male and 245 female, including 580 youth and 380 elderly).

The Rugby Development events took place on 31 May 2018 at the Bill Jardine Stadium in the Central Corridor, benefitting 2 986 players (1 600 male and 1 386 female) and from 5 to 7 June 2018 at Huntersfield Stadium in the East Corridor. The programme involved the Blue Bulls, Golden Lions and Valke Rugby Union as well as boys and

girls, with the participants having the opportunity to watch a number of international and league games.

4.4.4 School Sport

School sport structures supportedThe province has 16 sporting code structures and one provincial multi-code structure (the Gauteng Schools Committee). During the reporting period, the department assisted these structures to coordinate and implement sports activities at district, regional and provincial level. Assistance took the form of equipment purchased and provided to selected teams, and logistical support for Annual General Meetings.

The structures hosted the Annual Gauteng School Sport Awards at the Birchwood Hotel on 6 March 2019. The Awards honour excellence and diligence within the school sport fraternity, generally seen as the bedrock of talent identification. The 500 guests included parents, educators, school governing bodies and teacher unions.

School sport equipment and attireDuring the reporting year, 410 schools received sporting equipment and attire relating to a range of codes including volleyball, chess, netball, football, gymnastics and other codes. This is provided to schools, mainly in disadvantaged communities and include schools for learners with special educational needs (LSEN), to improve the quality of participation; strengthen learners’ interest and confidence; and increase the number of female and male participants in the various codes.

Learners participating in school sport tournaments at district levelThe school sport programme enables learners to participate and showcase their sporting skills and talents; and develop healthy lifestyles. It caters for primary and secondary schools and for LSEN and aims to encourage participants to become involved in at least 2 of the 16 school sport codes. During the reporting year, the department supported various identified and seasonal codes at inter-school, area, cluster, district and regional level



111

and at the provincial games, with 31 500 learners participating in various district tournaments.

Learners participating in school sport tournaments at provincial levelThe aim of provincial events is to enable regional participation in well-organised events that provide athletes with the best possible opportunities for competition and progression to the national championships. Primary, secondary and LSEN learners who have qualified at regional and/or district level take part and compete for places in Team Gauteng. During the period under review, 12 000 learners participated in the provincial games.

Learners participating in the national school sport competitionLearners selected at provincial level take part in the national championships. The 2018/19 National Winter Games were not hosted as planned; however, SRSA hosted Indigenous Games in September 2018 in Polokwane, with Gauteng allocated 29 participants. SRSA also hosted Summer Games in Gauteng including 2 winter codes (football and volleyball) and 1 autumn code (swimming); Gauteng was allocated 526 participants and had a full contingent of athletes participating. SRSA also coordinated the 2018/19 National Athletics Championship, at which Team Gauteng had 420 athletes (including 160 LSEN learners) that participated at the national event hosted by the Eastern Cape Province. Gauteng was crowned the 2019 National Athletics Champions.

School sport coordinators remuneratedThe appointed 54 contract workers supported the implementation of the school sports programmes in all 15 GDE districts, at the GDE and DSACR Head Office and at the Sport House, with administrative and secretarial support for events and meetings. These workers are managed and monitored through a matrix management format created by GDE and DSACR. The regions, districts, and Provincial School Sport Committee are supported through the promotion of school leagues and coordination of sporting events and tournaments.

During this process, they gain experiential learning and exposure to the working environment.

People trained to deliver school sport programmesA total of 500 people (243 male and 247 female) were trained to capacitate educators and volunteers with various aspects of code-specific coaching and sports administration. The training focused on chess, table tennis, tennis, rugby and volleyball, with the course including group exercise training, athletics administration, coaching and technical officiating, sports event management training and sport and recreation leadership. These are generic skills which improve coaching for learners at various levels; the programme also provides a platform for role play, group discussion and sharing of best practices.



112

Tabl

e 24

: Pro

gram

me

4 Sp

ort a

nd R

ecre

atio

n, 2

018/

19 -

Stra

tegi

c O

bjec

tives

Prog

ram

me

4: S

port

and

Rec

reat

ion

Stra

tegi

c O

bjec

tive

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

-m

ent

2014

/15

Act

ual

Ach

ieve

men

t 20

15/1

6

Act

ual

Ach

ieve

men

t 20

16/1

7

Act

ual A

chie

ve-

men

t 201

7/18

Plan

ned

Targ

et

2018

/19

Act

ual

Ach

ieve

men

t 20

18/1

9

Dev

iatio

n fr

om p

lann

ed

targ

et to

act

ual

achi

evem

ent

for 2

018/

19

Com

men

ts o

n de

viat

ions

Rep

ositi

on

and

reta

in

Gau

teng

as

the

Hom

e of

C

ham

pion

s th

roug

h in

tens

ified

ta

lent

id

entifi

catio

n,

deve

lopm

ent

and

nurtu

ring

in s

port

Num

ber

of a

thle

tes

supp

orte

d by

the

spor

t ac

adem

ies

prog

ram

me

679

1 81

21

628

1 71

51

600

1 84

7+2

47Th

roug

h pa

rtner

ship

s w

ith

the

Hig

h-P

erfo

rman

ce

Cen

tre a

t the

Uni

vers

ity

of P

reto

ria a

nd w

ith th

e U

nive

rsity

of J

ohan

nesb

urg,

st

uden

ts w

ere

assi

sted

w

ith s

port

scie

nce

test

ing.

Th

is re

sulte

d in

add

ition

al

club

s be

ing

prov

ided

with

th

e se

rvic

e. T

he A

cade

my

also

rece

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sta

ff ab

le to

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nate

and

con

duct

sp

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o ad

ditio

nal c

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wer

e in

curr

ed.

Num

ber

of c

lubs

su

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ted

with

eq

uipm

ent

and

attir

e

188

180

164

165

160

163

+3A

dditi

onal

equ

ipm

ent a

nd

attir

e w

ere

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e av

aila

ble

to th

ese

club

s. T

here

wer

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to th

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ate

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ge to

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corn

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for b

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ber o

f sp

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eve

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supp

orte

d

9 M

ajor

an

d 7

Pre

mie

r

4 M

ajor

108

99

N/A

N/A



113

Prog

ram

me

4: S

port

and

Rec

reat

ion

Stra

tegi

c O

bjec

tive

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

-m

ent

2014

/15

Act

ual

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ieve

men

t 20

15/1

6

Act

ual

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ieve

men

t 20

16/1

7

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chie

ve-

men

t 201

7/18

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ned

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et

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/19

Act

ual

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ieve

men

t 20

18/1

9

Dev

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om p

lann

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targ

et to

act

ual

achi

evem

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for 2

018/

19

Com

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Tran

sfor

m

and

prom

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l pr

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Num

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org

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ac

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1 07

3 29

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631

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316

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516

1 70

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f co

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recr

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114

Tabl

e 24

.1:

Prog

ram

me

4 - S

ub-P

rogr

amm

e Sp

ort D

evel

opm

ent a

nd C

oord

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201

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ram

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-ca

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t 20

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ieve

men

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om

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19

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men

ts o

n de

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Num

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f ath

-le

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supp

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of J

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s pr

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ith s

port

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test

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al

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s w

ere

ther

efor

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o-vi

ded

with

this

ser

vice

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my

unit

also

app

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-ed

sta

ff ab

le to

coo

rdin

ate

and

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port

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serv

ices

. No

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l cos

ts

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e in

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Num

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f pe

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to d

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(sec

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115

Prog

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163

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ber o

f pe

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ned

to

deliv

er th

e cl

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me

432

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ual G

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ber o

f spo

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plem

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116

Prog

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me

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8/20

19

Com

men

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n de

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Num

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f pe

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par

tic-

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in th

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Saf

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Pro

gram

me

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cal g

over

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char

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the

prog

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me.

No

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sts

wer

e in

curr

ed.

Num

ber o

f clu

bs

parti

cipa

ting

in

the

Rur

al S

port

Dev

elop

men

t pr

ogra

mm

e

--

--

3035

+5Lo

cal g

over

nmen

t pro

vide

d th

e ve

nues

and

, in

som

e in

stan

ces,

tran

spor

t for

cl

ubs

to p

artic

ipat

e in

the

prog

ram

me.

No

addi

tiona

l co

sts

wer

e in

curr

ed.

Num

ber o

f co

mm

unity

m

ultip

urpo

se

spor

ts fa

cilit

ies

cons

truct

ed

--

-3

50

-5P

rocu

rem

ent p

roce

sses

ne

eded

to b

e fo

llow

ed a

nd

fund

s re

clas

sifie

d ac

cord

ing

to T

reas

ury

dire

ctiv

es.



117

Tabl

e 24

.2: P

rogr

amm

e 4

- Su

b-Pr

ogra

mm

e C

ompe

titiv

e Sp

ort,

2018

/19

Prog

ram

me

4: S

port

and

Rec

reat

ion

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/2

015

Act

ual

Ach

ieve

men

t 20

15/2

016

Act

ual

Ach

ieve

men

t 20

16/2

017

Act

ual

Ach

ieve

men

t 20

17/2

018

Plan

ned

Targ

et

2018

/201

9

Act

ual

Ach

ieve

men

t 20

18/2

019

Dev

iatio

n fr

om

plan

ned

targ

et to

ac

tual

ach

ieve

men

t for

20

18/2

019

Com

men

ts

on

devi

atio

ns

Num

ber o

f sp

ort e

vent

s su

ppor

ted

(sig

natu

re,

maj

or, c

omm

u-ni

ty a

nd lo

cal)

94

108

99

N/A

N/A

Ann

ual

Man

dela

R

emem

bran

ce

Wal

k an

d R

un

host

ed

Man

dela

R

emem

bran

ce

Wal

k ho

sted

/ ce

lebr

ated

Man

dela

Re-

mem

bran

ce

Wal

k he

ld

Man

dela

Re-

mem

bran

ce

Wal

k ho

sted

Man

dela

Re-

mem

bran

ce

Wal

k an

d R

un

host

ed

Man

dela

Re-

mem

bran

ce

Wal

k an

d R

un

host

ed

Man

dela

Re-

mem

bran

ce

Wal

k an

d R

un

host

ed

N/A

N/A

Tabl

e 24

.3:

Prog

ram

me

4 - S

ub-P

rogr

amm

e: R

ecre

atio

n Si

yadl

ala

Hub

s, 2

018/

19

Prog

ram

me

4: S

port

and

Rec

reat

ion

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/2

015

Act

ual

Ach

ieve

men

t 20

15/2

016

Act

ual

Ach

ieve

men

t 20

16/2

017

Act

ual

Ach

ieve

men

t 20

17/2

018

Plan

ned

Targ

et

2018

/201

9

Act

ual

Ach

ieve

men

t 20

18/2

019

Dev

iatio

n fr

om

plan

ned

targ

et to

ac

tual

ach

ieve

men

t for

20

18/2

019

Com

men

ts o

n de

viat

ions

Num

ber

of h

ubs

prov

ided

with

eq

uipm

ent

and/

or a

ttire

as

per

the

esta

blis

hed

norm

s an

d st

anda

rds

(sec

tor

indi

cato

r)

2727

2727

27 2

7N

/AN

/A



118

Prog

ram

me

4: S

port

and

Rec

reat

ion

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/2

015

Act

ual

Ach

ieve

men

t 20

15/2

016

Act

ual

Ach

ieve

men

t 20

16/2

017

Act

ual

Ach

ieve

men

t 20

17/2

018

Plan

ned

Targ

et

2018

/201

9

Act

ual

Ach

ieve

men

t 20

18/2

019

Dev

iatio

n fr

om

plan

ned

targ

et to

ac

tual

ach

ieve

men

t for

20

18/2

019

Com

men

ts o

n de

viat

ions

Num

ber o

f pe

ople

act

ivel

y pa

rtici

patin

g in

org

anis

ed

activ

e re

crea

tion

even

ts (s

ecto

r in

dica

tor)

1 07

3 29

015

1 38

631

2 05

316

6 16

516

1 70

016

2 20

0+1

200

C

omm

unity

m

embe

rs g

aine

d in

tere

st in

act

ive

recr

eatio

n pr

ogra

mm

es.

Par

ticip

ants

wer

e ac

com

mod

ated

w

ithin

the

allo

cate

d bu

dget

. N

umbe

r of

you

th

parti

cipa

ting

in th

e N

atio

nal

Yout

h C

amp

250

250

250

250

250

250

N/A

N/A

Num

ber o

f E

PW

P jo

bs

crea

ted

in

spor

t and

re

crea

tion

240

4811

197

6187

+26

The

Min

iste

rial

dete

rmin

atio

n al

low

ed s

avin

gs

to b

e us

ed

for i

nclu

sion

of

add

ition

al

parti

cipa

nts.

Num

ber o

f M

inis

ter’s

O

utre

ach

Pro

gram

me

faci

litat

ed a

nd

coor

dina

ted

11

12

1 1

N/A

N/A

Num

ber o

f pe

ople

trai

ned

in th

e hu

bs

to d

eliv

er

Siy

adla

la

in th

e M

ass

Par

ticip

atio

n pr

ogra

mm

e

250

314

358

280

205

206

+1

An

addi

tiona

l ca

ndid

ate

arriv

ed

and

was

acc

epte

d to

atte

nd th

e m

inut

e w

ritin

g tra

inin

g w

ithou

t us

ing

addi

tiona

l fu

ndin

g.



119

Prog

ram

me

4: S

port

and

Rec

reat

ion

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

men

t 20

14/2

015

Act

ual

Ach

ieve

men

t 20

15/2

016

Act

ual

Ach

ieve

men

t 20

16/2

017

Act

ual

Ach

ieve

men

t 20

17/2

018

Plan

ned

Targ

et

2018

/201

9

Act

ual

Ach

ieve

men

t 20

18/2

019

Dev

iatio

n fr

om

plan

ned

targ

et to

ac

tual

ach

ieve

men

t for

20

18/2

019

Com

men

ts o

n de

viat

ions

Num

ber

of a

ctiv

e re

crea

tion

even

ts

orga

nise

d an

d im

plem

ente

d

DO

RA

Siy

adla

la

Rec

reat

ion

Pro

gram

mes

co

ordi

nate

d

68

4751

51

N/A

N/A

Num

ber o

f sp

ort a

nd

recr

eatio

n ho

liday

pr

ogra

mm

es

host

ed

--

--

44

N/A

N/A

Num

ber o

f co

mm

unity

ga

mes

su

ppor

ted

Com

mun

ity

spor

t (Fe

stiv

e an

d E

aste

r ga

mes

) and

th

e pr

omot

ion

of th

e G

PG

le

ague

fa

cilit

ated

and

co

ordi

nate

--

22

2N

/AN

/A

Num

ber o

f P

rem

ier’s

S

ocia

l C

ohes

ion

Gam

es h

oste

d

--

-2

22

N/A

N/A

Tabl

e 24

.4: P

rogr

amm

e 4:

- Su

b-Pr

ogra

mm

e Sc

hool

Spo

rt, 2

018/

19

Prog

ram

me

4: S

port

and

Rec

reat

ion

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

-m

ent

2014

/201

5

Act

ual

Ach

ieve

men

t 20

15/2

016

Act

ual

Ach

ieve

-m

ent

2016

/201

7

Act

ual

Ach

ieve

-m

ent

2017

/201

8

Plan

ned

Targ

et20

18/2

019

Act

ual

Ach

ieve

men

t 20

18/2

019

Dev

iatio

n fr

om p

lann

ed

targ

et to

Act

ual A

chie

ve-

men

t for

201

8/20

19

Com

men

ts o

n de

viat

ions

Num

ber o

f sch

ool

spor

t stru

ctur

es

supp

orte

d

--

141

1717

N/A

N/A



120

Prog

ram

me

4: S

port

and

Rec

reat

ion

Perf

orm

ance

In

dica

tor

Act

ual

Ach

ieve

-m

ent

2014

/201

5

Act

ual

Ach

ieve

men

t 20

15/2

016

Act

ual

Ach

ieve

-m

ent

2016

/201

7

Act

ual

Ach

ieve

-m

ent

2017

/201

8

Plan

ned

Targ

et20

18/2

019

Act

ual

Ach

ieve

men

t 20

18/2

019

Dev

iatio

n fr

om p

lann

ed

targ

et to

Act

ual A

chie

ve-

men

t for

201

8/20

19

Com

men

ts o

n de

viat

ions

Num

ber o

f sc

hool

s pr

ovid

ed

with

equ

ipm

ent

and/

or a

ttire

as

per e

stab

lishe

d no

rms

and

stan

dard

s (s

ecto

r in

dica

tor)

450

450

310

400

410

410

N/A

N/A

Num

ber o

f le

arne

rs

parti

cipa

ting

in s

choo

l spo

rt to

urna

men

ts a

t a

dist

rict l

evel

(s

ecto

r ind

icat

or)

25 8

9820

819

13 8

203

552

31 5

0031

500

N/A

N/A

Num

ber o

f le

arne

rs

parti

cipa

ting

in s

choo

l spo

rt to

urna

men

ts a

t pr

ovin

cial

leve

l

--

-6

792

12 0

0012

000

N/A

N/A

Num

ber o

f le

arne

rs

supp

orte

d to

pa

rtici

pate

in

the

natio

nal

scho

ol s

ports

co

mpe

titio

n (s

ecto

r ind

icat

or)

1 Te

am

Gau

teng

pa

rtici

pate

d in

the

Nat

iona

l S

choo

ls

gam

es

1 Te

am

Gau

teng

pa

rtici

pate

d in

th

e N

atio

nal

Sch

ools

ga

mes

838

886

778

778

N/A

N/A

Num

ber o

f sch

ool

spor

t coo

rdin

ator

s re

mun

erat

ed

(non

-cum

ulat

ive)

3232

4435

5454

N/A

N/A

Num

ber o

f peo

ple

train

ed to

del

iver

sc

hool

spo

rts

prog

ram

mes

621

educ

ator

s an

d 32

vo

lunt

eers

473

educ

ator

s an

d 32

vo

lunt

eers

350

educ

ator

s an

d 35

vo

lunt

eers

400

500

500

N/A

N/A



121

4.4.5 Reason for deviationsNumber of community multipurpose sport facilities constructed Procurement processes needed to be followed and funds reclassified according to Treasury directives.


Number of community multipurpose sport facilities constructed The stipulated IDMS and procurement processes are being followed to implement the facilities.



4.4.8 Linking performance with budgetsThe final budget appropriated for Programme 4: Sport and Recreation was R315 126 million. Actual expenditure was R297 684 million (94.5%). The underspend of 5.5% was due to the challenges experienced in securing a compliant mechanism for delivery of the multi-purpose sport facilitiies.

Table 24.5: Programme 4 Sport and Recreation - Sub-programme expenditure, 2018/19


2018/2019 2017/2018Final

AppropriationActual

Expenditure(Over)/Under Expenditure

Final Appropriation

Actual Expendture


R’000 R’000 R’000 R’000 R’000 R’000

Management 10 946 9 640 1 306 7 722 7 722 0

Sport 126 210 124 462 1 748 117 134 112 562 4 572

Recreation 138 293 123 908 14 385 128 337 102 287 26 050

School Sport 39 677 39 674 3 40 350 3 976 374

Total 315 126 297 684 17 442 293 543 262 547 30 996


The Management sub-programme spent R9 640 million (88.1%) of its allocated funding; the Sport sub-programme spent R124 462 million (98.6%) of its allocated funding; the Recreation sub-programme spent R123 908 million (89.6%) of its allocated funding; and the School Sport sub-programme spent R39 674 million (100%) of its allocated funding; the underspend mainly related to the delays in implementing the multi-purpose sport facilities and in the procurement of goods and services close to year end.



122

5. TRANSFER PAYMENTS

5.1 Transfer payments to public entities None

5.2 Transfer payments to all organisations other than public entities

Table 25: Transfer payments made to projects in Programme 2: Creative Industries Development Strategy Implementation, 1 April 2018 to 31 March 2019

Name of transferee

Type of organisation

Purpose for which the funds were used

Did the department comply with S38 (1) (j) of the PFMA

Amount transferred (R’000)

Amount spent by the entity(R’000)

Reasons for the funds unspent by the entity

Back to the City Festival

NGO To provide financial support to Back to the City International Hip Hop Festival 2018 12th Year Celebration

Yes 1000 1000 N/A

Zox Trading and Project

NGO To provide financial support to the South African Music Awards Nominee Launch 2018

Yes 500 500 N/A

Bassline Jazz Club

NGO To provide financial support to the Bassline Festival 2018

Yes 400 400 N/A

Eyez Promotions and Events

NGO To provide financial support to Soweto Music Festival 2018

Yes 150 150 N/A

Akwande Productions

NGO To provide financial support to the 7th South African Hip Hop Awards 2018

Yes 250 250 N/A

Cream Magenta

NGO To provide financial support to the FNB Joburg Art Fair 2018

Yes 500 500 N/A

Shimuzic Productions

NGO To provide financial support to Dj Shimza’s 10th Annual One Man Show Music Festival 2018

Yes 300 300 N/A

Moshito Music Conference and Exhibition

NGO To provide financial support to the Moshito Music Conference and Exhibition 2018

Yes 500 500 N/A

Drankensberg Promotions

NGO To provide financial support to Moretele Park Tribute to Heroes Concert 2018

Yes 200 200 N/A

Purple Haze Consulting

NGO To provide financial support to the 3rd Brown Dash Tribute Concert 2018

Yes 200 000 200 000 N/A



123

Tabl

e 26

: Gra

nt-in

-Aid

pay

men

ts m

ade

for A

rts

and

Cul

ture

Org

anis

atio

ns, 1

Apr

il 20

18 to

31

Mar

ch 2

01

Nam

e of

tran

sfer

eeTy

pe o

f or

gani

satio

nPu

rpos

e fo

r whi

ch th

e fu

nds

wer

e us

ed

Did

the

dept

. com

ply

with

s 3

8 (1

) (j)

of th

e PF

MA

Am

ount

tr

ansf

erre

d

(R’0

00)

Am

ount

sp

ent b

y th

e en

tity

(R’0

00)

Rea

sons

for t

he

fund

s un

spen

t by

the

entit

y

AB

Art

Stu

dio

Pty

Ltd

.A

rts re

crea

tion

prog

ram

mes

Yes

61O

rgan

isat

ion

was

pai

d la

te d

urin

g th

e 20

18/1

9 4th

qua

rter.

Spe

ndin

g w

ill b

e re

porte

d in

20

19/2

0.

N/A

Arti

stic

Han

dsP

ty L

td.

Visu

al a

rt pr

ojec

tYe

s61

N/A

Bac

kyar

d A

rt G

alle

ryC

CE

duca

tion

and

train

ing

on v

isua

l art

Yes

69N

/A

Boi

pato

ng V

isua

l Art

and

Cra

ft P

rimar

y C

o-op

erat

ive

Lim

ited

Prim

ary

Co-

Ope

rativ

eC

eram

ic d

esig

n an

d vi

sual

art

proj

ect

Yes

Pen

ding

N/A

Eig

ht N

otes

Aca

dem

yN

on-P

rofit

O

rgan

isat

ions

(N

PO

)

Mus

ic p

roje

ctYe

s61

N/A

Eku

rhul

eni Y

outh

Clu

bN

PO

Mus

ic p

roje

ctYe

s61

N/A

Eld

os A

rts F

estiv

alP

ty L

td.

Fest

ival

and

mus

ic p

roje

ctYe

s65

N/A

Em

ang

Bah

urut

she

Priv

ate

Com

pany

Fest

ival

s an

d ev

ents

pro

gram

me

Yes

69N

/A

Em

ploy

men

t Sol

utio

ns

for P

eopl

e w

ith

Dis

abili

ties

NP

OE

duca

tion

and

train

ing

prog

ram

me

Yes

61N

/A

Gau

teng

Cho

ral M

usic

A

ssoc

iatio

nN

PO

Mus

ic p

roje

ctYe

sP

endi

ngN

/A

I Car

e R

esou

rce

Cen

treN

PO

Visu

al a

rt pr

ojec

tYe

s69

N/A

I-Afri

ka T

heat

re

Edu

catio

nN

PO

Mul

ti-di

scip

linar

y pr

ogra

mm

eYe

s61

N/A

Kga

telo

pele

R

ehab

ilita

tion

Cen

treN

PO

Org

anis

atio

nal f

undi

ngYe

s61

N/A

Lung

isan

i Doi

ngz

Cra

ftC

CE

duca

tion

and

train

ing

prog

ram

me

Yes

61N

/A

Mdu

Gro

up (P

ty) L

tdP

ty L

td.

Thea

tre p

roje

ctYe

s61

N/A



124

Nam

e of

tran

sfer

eeTy

pe o

f or

gani

satio

nPu

rpos

e fo

r whi

ch th

e fu

nds

wer

e us

ed

Did

the

dept

. com

ply

with

s 3

8 (1

) (j)

of th

e PF

MA

Am

ount

tr

ansf

erre

d

(R’0

00)

Am

ount

sp

ent b

y th

e en

tity

(R’0

00)

Rea

sons

for t

he

fund

s un

spen

t by

the

entit

y

Mid

rand

Arts

, Cul

ture

&

Her

itage

For

umN

PO

Fest

ival

and

mus

ic p

roje

ctYe

s61

61N

/A

Mill

iona

ire M

inds

et (P

ty)

Ltd

Pty

Ltd

.M

usic

pro

ject

Yes

69O

rgan

isat

ion

was

pai

d la

te d

urin

g th

e 20

18/1

9 4th

qua

rter.

Spe

ndin

g w

ill b

e re

porte

d in

20

19/2

0.

N/A

Mor

ibo

Mus

ic D

evel

op-

men

t & P

rom

otio

nN

PO

Mus

ic p

roje

ctYe

s61

N/A

Mot

ho W

a Ip

etla

Arts

NP

OFe

stiv

als

and

even

ts p

rogr

amm

eYe

s69

N/A

Mov

emen

t of S

oul E

nter

-ta

inm

ent

NP

OFe

stiv

als

and

even

ts p

rogr

amm

e on

da

nce

and

chor

eogr

aphy

Yes

69N

/A

Ngo

beni

PM

& N

gobe

ni

TG T

radi

ng &

Pro

ject

sC

C.

Edu

catio

n an

d tra

inin

g pr

ogra

mm

eYe

s61

N/A

On

Poi

nt A

rtsN

PO

Thea

tre p

roje

ctYe

s69

N/A

Sev

en D

read

lock

s P

ro-

duct

ion

CC

Mus

ic p

roje

ctYe

s61

N/A

Sih

lang

ene

Dan

cers

NP

OTh

eatre

pro

ject

Yes

Pen

ding

N/A

Sik

hula

Son

ke B

ead

Wor

k an

d Tr

aditi

onal

A

ttire

NP

OM

ulti-

disc

iplin

ary

prog

ram

me

Yes

61N

/A

Sim

on M

oshi

wad

iba

Foun

datio

nN

PO

Visu

al a

rt pr

ojec

tYe

s69

N/A

Than

dana

ni D

rop

Inn

Cen

treN

PO

Arts

recr

eatio

n pr

ogra

mm

es a

nd

educ

atio

n an

d tra

inin

gYe

s61

N/A

The

Sai

nt E

zeki

el A

pos-

tolic

Chu

rch

NP

OFe

stiv

als

and

even

ts p

rogr

amm

eYe

s69

N/A

Twin

Plu

gs O

rgan

isat

ion

NP

OFe

stiv

als

and

even

ts p

rogr

amm

eYe

sP

endi

ngN

/A

Woz

a A

frica

Arts

and

C

ultu

re P

rom

otio

nsN

PO

Arts

recr

eatio

n pr

ogra

mm

esYe

s69

N

/A



125

Tabl

e 27

: Gra

nt-in

-Aid

pay

men

ts m

ade

for S

port

and

Rec

reat

ion

Org

anis

atio

ns, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Nam

e of

tran

sfer

eeTy

pe o

f org

anis

atio

nPu

rpos

e fo

r whi

ch

the

fund

s w

ere

used

Did

the

depa

rtm

ent c

ompl

y w

ith S

38 (1

) (j)

of th

e PF

MA

Am

ount

tran

s-fe

rred

(R

’000

)

Am

ount

spe

nt

by th

e en

tity

(R’0

00)

Rea

sons

for

the

fund

s un

spen

t by

the

entit

y

Ban

twan

a C

olle

ge

NP

CN

PO

Dev

elop

men

t pro

-gr

amYe

sP

endi

ngO

rgan

isat

ion

was

pa

id la

te d

urin

g th

e 20

18/1

9 4th

qu

arte

r. S

pend

-in

g w

ill b

e re

port-

ed in

201

9/20

.

N/A

Bet

huel

Spo

rts D

evel

-op

men

t Sou

th A

frica

NP

OYe

s w

e ca

n fo

r 20

18/1

9 so

ccer

to

urna

men

t

Yes

8080

N/A

Brig

ht B

egin

ning

ear

ly

child

hoo

d D

evel

op-

men

t cen

tre

NP

OM

ass

parti

cipa

tion

Yes

67O

rgan

isat

ion

was

pa

id la

te d

urin

g th

e 20

18/1

9 4th

qu

arte

r. S

pend

-in

g w

ill b

e re

port-

ed in

201

9/20

.

N/A

Col

ossu

s A

erob

ic A

th-

letic

Clu

bN

PO

Mas

s pa

rtici

patio

nYe

s85

85N

/A

Dea

f Spo

rt S

outh

A

frica

NP

OD

evel

opm

ent p

ro-

gram

Yes

Pen

ding

Org

anis

atio

ns

wer

e pa

id la

te

durin

g th

e 20

18/1

9 4th

qua

r-te

r. S

pend

ing

will

be

repo

rted

in

2019

/20.

N/A

Dia

mon

d A

thle

tics

Clu

bN

PO

Com

mun

ity g

ames

Yes

51N

/A

Dis

ki N

ine9

Afri

ca N

PC

NP

OD

evel

opm

ent p

ro-

gram

Yes

51N

/A

Eag

le T

umbl

ing

NP

OM

ass

parti

cipa

tion

Yes

51N

/A

Eku

rhul

eni B

aske

tbal

l A

ssoc

iatio

nN

PO

Com

mun

ity g

ames

Yes

51N

/A

Hop

e da

y C

are

and

Pre

-Sch

ool

NP

OD

evel

opm

ent p

ro-

gram

Yes

51N

/A



126

Nam

e of

tran

sfer

eeTy

pe o

f org

anis

atio

nPu

rpos

e fo

r whi

ch

the

fund

s w

ere

used

Did

the

depa

rtm

ent c

ompl

y w

ith S

38 (1

) (j)

of th

e PF

MA

Am

ount

tran

s-fe

rred

(R

’000

)

Am

ount

spe

nt

by th

e en

tity

(R’0

00)

Rea

sons

for

the

fund

s un

spen

t by

the

entit

y

Kun

gwin

i wel

fare

or

gani

satio

nN

PO

Dev

elop

men

t pro

-gr

amYe

s51

51N

/A

Mat

lafa

la T

raum

a M

an-

agem

ent c

entre

NP

OC

omm

unity

gam

esYe

sP

endi

ngO

rgan

isat

ions

w

ere

paid

late

du

ring

the

2018

/19

4th q

uar-

ter.

Spe

ndin

g w

ill

be re

porte

d in

20

19/2

0.

N/A

Min

tlang

u S

ports

Fo

unda

tion

NP

OLu

kas

van

der B

erg

socc

er to

urna

men

tYe

s51

N/A

Mos

ehla

Eas

ter

Gam

esN

PO

Com

mun

ity g

ames

Yes

5151

N/A

Mot

auto

na E

nter

pris

es

(PTY

) LTD

NG

OC

apac

ity b

uild

ing

Yes

8080

N/A

Nor

th S

tars

Gym

nas-

tics

NP

OC

apac

ity b

uild

ing

Yes

Pen

ding

Org

anis

atio

n w

as

paid

late

dur

ing

the

2018

/19

4th

quar

ter.

Spe

ndin

g w

ill b

e re

porte

d in

20

19/2

0.

N/A

Por

to-P

orto

Spo

rts

Dev

elop

men

t (N

PC

)N

PO

Soc

cer T

ourn

amen

tYe

s85

85N

/A

Ran

dfon

tein

Loc

al

Foot

ball

Ass

ocia

tion

NP

OC

apac

ity b

uild

ing

Yes

85O

rgan

isat

ions

w

ere

paid

late

du

ring

the

2018

/19

4th

quar

ter.

Spe

ndin

g w

ill b

e re

porte

d in

20

19/2

0.

N/A

Rek

aofe

la H

ome

for

Dis

abili

ty p

eopl

eN

PO

Mas

s pa

rtici

patio

nYe

s80

N/A

Run

shar

p he

alth

in

itiat

ive

NP

OS

ports

dev

elop

men

tYe

s62

N/A

Rus

t Ter

Vaa

l Box

ing

Clu

bN

PO

Com

mun

ity g

ames

Yes

62N

/A

Shu

mba

Foo

tbal

l De-

velo

pmen

tN

PO

Dev

elop

men

t pro

-gr

amYe

s51

N/A

Sou

ther

n A

frica

You

th

Pro

ject

NP

OC

ompe

titio

nYe

s51

N/A



127

Nam

e of

tran

sfer

eeTy

pe o

f org

anis

atio

nPu

rpos

e fo

r whi

ch

the

fund

s w

ere

used

Did

the

depa

rtm

ent c

ompl

y w

ith S

38 (1

) (j)

of th

e PF

MA

Am

ount

tran

s-fe

rred

(R

’000

)

Am

ount

spe

nt

by th

e en

tity

(R’0

00)

Rea

sons

for

the

fund

s un

spen

t by

the

entit

y

Ste

ve S

ekan

o Fo

un-

datio

nN

PO

Com

mun

ity g

ames

Yes

5151

N/A

Sup

er K

ids

Volle

ybal

l A

cade

my

NP

OC

omm

unity

gam

esYe

s85

Org

anis

atio

n w

as

paid

late

dur

ing

the

2018

/19

4th

quar

ter.

Spe

ndin

g w

ill b

e re

porte

d in

20

19/2

0.

N/A

TE R

adeb

e Fo

otba

ll cl

ub &

Ass

ocia

tion

NP

OD

evel

opm

ent p

ro-

gram

Yes

8080

N/A

That

ohat

siya

rona

Tr

adin

g an

d pr

ojec

ts

(PTY

) LTD

NG

OC

omm

unity

gam

esYe

s80

80N

/A

Vaal

Riv

er C

ity M

ara-

thon

NP

CN

PO

Roa

d ru

nnin

gYe

s80

Org

anis

atio

n w

as

paid

late

dur

ing

the

2018

/19

4th

quar

ter.

Spe

nd-

ing

will

be

repo

rt-ed

in 2

019/

20.

N/A

Virtu

e C

orpo

rate

Gro

upN

PO

Com

mun

ity g

ames

Yes

4848

N/A

Wat

ercr

ess

Gym

nas-

tics

Clu

bN

PO

Dev

elop

men

t pro

-gr

amm

eYe

spe

ndin

gO

rgan

isat

ion

was

pa

id la

te d

urin

g th

e 20

18/1

9 4th

qu

arte

r. S

pend

-in

g w

ill b

e re

port-

ed in

201

9/20

.

N/A



128

Tabl

e 28

: Tra

nsfe

r pay

men

ts fo

r Lib

rary

and

Arc

hiva

l Ser

vice

s: M

unic

ipal

Tra

nsfe

rs: A

dmin

istr

atio

n of

Lib

rarie

s (v

oted

fund

s), 1

Apr

il 20

18 to

31

Mar

ch 2

019

Nam

e of

tran

sfer

eeTy

pe o

f org

anis

atio

nPu

rpos

e fo

r w

hich

the

fund

s w

ere

used

Did

the

depa

rtm

ent c

ompl

y w

ith S

38 (1

) (j)

of th

e PF

MA

Am

ount

tran

s-fe

rred

(R

’000

)

Am

ount

spe

nt

by th

e en

tity

(R’0

00)

Rea

sons

fo

r the

fu

nds

un-

spen

t by

the

entit

y

City

of J

ohan

nesb

urg

Cat

egor

y A

Adm

inis

tratio

n of

lib

rarie

sYe

s4

600

4 60

0M

unic

ipal

-iti

es h

ave

until

end

of

Jun

e to

sp

end

the

fund

s

City

of E

kurh

ulen

iC

ateg

ory

AYe

s3

700

290

City

of T

shw

ane

Cat

egor

y A

Yes

5 52

040

9

Ran

d W

est C

ityC

ateg

ory

BYe

s3

000

1 00

0

Mog

ale

City

Cat

egor

y B

Yes

3 50

02

706

Mer

afon

g Lo

cal M

unic

ipal

ityC

ateg

ory

BYe

s3

500

2 82

2

Mid

vaal

Loc

al M

unic

ipal

ityC

ateg

ory

BYe

s2

000

-

Em

fule

ni lo

cal M

unic

ipal

ityC

ateg

ory

BYe

s3

500

-

Lese

di L

ocal

Mun

icip

ality

Cat

egor

y B

Yes

3 00

030

0



129

Tabl

e 29

: Tra

nsfe

r pay

men

ts to

Lib

rary

and

Arc

hiva

l Ser

vice

s or

gani

satio

ns, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Nam

e of

tran

sfer

eeTy

pe o

f org

anis

atio

nPu

rpos

e fo

r whi

ch th

e fu

nds

wer

e us

ed

Did

the

depa

rtm

ent

com

ply

with

S3

8 (1

) (j)

of

the

PFM

A

Am

ount

(R

’000

) tr

ansf

erre

d

(R’0

00)

Am

ount

sp

ent b

y th

e en

tity

(R’0

00)

Rea

sons

for

the

fund

s un

spen

t by

the

entit

y

Bib

lione

fN

GO

Impl

emen

tatio

n of

read

ing

prog

ram

mes

to in

culc

ate

the

cultu

re o

f rea

ding

and

im

prov

e

Yes

200

200

N/A

Cot

land

sN

GO

Yes

300

300

Hea

venl

y P

rom

ise

NG

OYe

s15

015

0N

alib

ali

NG

OYe

s25

025

0S

outh

Afri

can

Lite

racy

Fou

ndat

ion

NG

OYe

s10

010

0Yo

uth

at S

outh

Afri

can

Inst

itute

of

Inte

rnat

iona

l Affa

irsN

GO

Yes

250

250



130

Tabl

e 30

: Tra

nsfe

r pay

men

ts to

Lib

rary

and

Arc

hiva

l Ser

vice

s: R

ecap

italis

atio

n of

Lib

rarie

s: C

ondi

tiona

l Gra

nt, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Nam

e of

tran

sfer

eeTy

pe o

f org

anis

atio

nPu

rpos

e fo

r whi

ch th

e fu

nds

wer

e us

ed

Did

the

dept

. com

ply

with

s 3

8 (1

) (j)

of

the

PFM

A

Am

ount

tr

ansf

erre

d

(R’0

00)

Am

ount

sp

ent b

y th

e en

tity

(R’0

00)

Rea

sons

for

the

fund

s un

spen

t by

the

entit

y

City

of J

ohan

nesb

urg

Cat

egor

y A

Rec

apita

lisat

ion

of

libra

ries

Yes

13 0

002

077

Mun

icip

aliti

es

have

unt

il en

d of

Jun

e to

spe

nd th

e fu

nds

City

of E

kurh

ulen

iC

ateg

ory

AYe

s10

000

741

City

of T

shw

ane

Cat

egor

y A

Yes

10 0

0049

3

Ran

d W

est C

ityC

ateg

ory

BYe

s17

284

10 9

88

Mog

ale

City

Cat

egor

y B

Yes

12 4

008

699

Mer

afon

g Lo

cal M

unic

ipal

ityC

ateg

ory

BYe

s11

830

8 01

3

Mid

vaal

Loc

al M

unic

ipal

ityC

ateg

ory

BYe

s9

050

5 10

7

Em

fule

ni lo

cal M

unic

ipal

ityC

ateg

ory

BYe

s8

360

3 17

8

Lese

di L

ocal

Mun

icip

ality

Cat

egor

y B

Yes

9 96

44

659

Wes

t Ran

d D

istri

ctC

ateg

ory

BYe

s2

800

2 80

0

Tabl

e 31

: Tra

nsfe

r pay

men

ts to

pro

ject

s in

Pro

gram

me

4: S

port

and

Rec

reat

ion:

Aca

dem

y co

des,

1 A

pril

2018

to 3

1 M

arch

201

9

Nam

e of

tran

sfer

eeTy

pe o

f org

anis

atio

nPu

rpos

e fo

r whi

ch th

e fu

nds

wer

e us

ed

Did

the

dept

. com

ply

with

s 3

8 (1

) (j)

of th

e PF

MA

Am

ount

tran

s-fe

rred

(R

’000

)

Am

ount

sp

ent b

y th

e en

tity

(R’0

00)

Rea

sons

for

the

fund

s un

spen

t by

the

entit

y

Gau

teng

Spo

rt C

onfe

dera

tion

NG

OIm

plem

enta

tion

of p

rovi

ncia

l spo

rt pr

ogra

mm

es

Yes

2 56

42

564

N/A

Ath

letic

s G

aute

ng N

orth

NG

OC

lub

Dev

elop

men

t pr

ogra

mm

eYe

s 15

215

2N

/A

Cen

tral G

aute

ng A

thle

tics

NG

OC

lub

Dev

elop

men

t pr

ogra

mm

eYe

s 60

060

0N

/A

Gau

teng

Cric

ket B

oard

(C

entra

l Gau

teng

Lio

ns)

NG

OC

lub

Dev

elop

men

t pr

ogra

mm

eYe

s 22

522

5N

/A

Gol

den

Lion

s R

ugby

Uni

on

NG

OC

lub

Dev

elop

men

t pr

ogra

mm

eYe

s 75

0075

0N

/A

Blu

e B

ulls

Rug

by U

nion

N

GO

Clu

b D

evel

opm

ent

prog

ram

me

Yes

600

600

N/A



131

Nam

e of

tran

sfer

eeTy

pe o

f org

anis

atio

nPu

rpos

e fo

r whi

ch th

e fu

nds

wer

e us

ed

Did

the

dept

. com

ply

with

s 3

8 (1

) (j)

of th

e PF

MA

Am

ount

tran

s-fe

rred

(R

’000

)

Am

ount

sp

ent b

y th

e en

tity

(R’0

00)

Rea

sons

for

the

fund

s un

spen

t by

the

entit

y

Valk

e R

ugby

Uni

e N

GO

Clu

b D

evel

opm

ent

prog

ram

me

Yes

454

454

N/A

Nor

ther

n Ti

tans

Cric

ket

NG

OC

lub

Dev

elop

men

t pr

ogra

mm

eYe

s 18

018

0N

/A

Gau

teng

Net

ball

NG

OA

cade

my

prog

ram

me

and

Clu

b D

evel

opm

ent

prog

ram

me

Yes

450

450

N/A

Eas

tern

Gau

teng

Cric

ket

NG

OC

lub

Dev

elop

men

t pr

ogra

mm

eYe

s 13

613

6N

/A

Aqu

atic

s G

aute

ngN

GO

Clu

b D

evel

opm

ent

prog

ram

me,

Lea

rn to

S

wim

pro

gram

me

and

Aca

dem

y pr

ogra

mm

e

Yes

1 48

990

0Th

e fu

nds

wer

e tra

nsfe

rred

late

in

the

finan

cial

ye

ar.

Sou

ther

n G

aute

ng H

ocke

yN

GO

Clu

b D

evel

opm

ent

prog

ram

me

Yes

280

280

N/A

Gau

teng

Row

ing

NG

OA

cade

my

prog

ram

me

Yes

250

250

N/A

Whe

elch

air T

enni

sN

GO

Aca

dem

y pr

ogra

mm

eYe

s 25

025

0N

/A

Kw

a Th

ema

Dis

abili

ty

NG

OA

cade

my

prog

ram

me

and

Clu

b D

evel

opm

ent

prog

ram

me

Yes

400

400

N/A

Gau

teng

Box

ing

NG

OA

cade

my

prog

ram

me

Yes

300

300

N/A



132

6. CONDITIONAL GRANTS

6.1 Conditional grants and earmarked funds transferredThe tables below show the conditional grants and earmarked funds transferred during the period 1 April 2018 to 31 March 2019.

Table 32: Conditional Grant transferred: Community Library funds, 2018/19

Department transferring the grant

Gauteng Department of Sports, Art, Culture and Recreation

Purpose of the grant To transform urban and rural community library infrastructure, facilities and services (primarily targeting previously disadvantaged communities) through a recapitalised programme at provincial level in support of local government and national initiatives.

Expected outputs of the grant

• 10 service level agreements concluded with municipalities

• Consultative meetings attended with Province and local government

• 61 234 items of library materials (books) purchased

• Reading programmes implemented in 5 municipalities

• Transfer funds to 8 municipalities for maintenance of staff members

• Transfer funds to 8 municipalities for appointment of new staff members

• Periodicals and newspaper subscriptions for libraries renewed in 6 municipalities

• Asset verification of books in Mogale City, Rand West and Lesedi libraries supported

• ICT network and internet feed in West Rand libraries maintained, including license fees and antivirus software

• Transfer funds to 5 municipalities for maintenance and refurbishment projects in libraries

• Maintenance and minor upgrades of existing municipal library infrastructure

• Modular library established in Nooitgedacht (Ward 89) Mogale City

• ICT infrastructure upgraded in 6 municipalities

• Book security system replaced in 43 libraries in Ekurhuleni

• Security systems at libraries in 2 municipalities maintained

• Staff in 6 municipalities professionally developed

• Completion of Kagiso Extension 6 library

• Construction of Kokosi, Randfontein and Atteridgeville libraries

• E-learning centres at libraries in Emfuleni maintained



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Actual outputs achieved

• 10 Service Level Agreements concluded with municipalities.

• Consultative meetings attended with Province and local government

• 117 377 books purchased.

• Book security system replaced in 43 Ekurhuleni libraries

• Funds transferred to 3 municipalities for procurement of furniture

• Reading programmes implemented in 5 municipalities

• Subscription to periodicals and newspapers renewed for libraries in 6 municipalities

• Maintenance and minor upgrades of existing municipal library infrastructure

• Modular library established in Nooitgedacht (Ward 89) Mogale City

• 3 Municipal Library Services procured furniture for libraries

• Municipal library reading programmes implemented in 5 municipalities

• Staff in 6 municipalities professionally developed.

• ICT network and internet feed in West Rand libraries maintained, including license

• Fees and anti-virus software

• E-learning centres at libraries in Emfuleni maintained

• Security systems at libraries in 2 municipalities maintained

• Construction of Kokosi, Randfontein, Atteridgeville commencedAmount per amended DORA

R106 720 000

Amount transferred R104 958 000

The initial allocation to Emfuleni Local Municipality was reduced by R1 762 million. Some library projects were implemented by the department on behalf of Emfuleni.

Reasons if amount as per DORA not transferred

N/A

Amount spent by the department/municipality

The municipalities have until the end of June 2019 to spend their funding


N/A

Monitoring mechanism by the transferring department

Business plans, agreements, monthly monitoring of projects, quarterly IGR meetings with municipalities to monitor spending, meetings and interventions with/by Provincial Treasury and quarterly meetings with the National Department of Arts and Culture.



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6.2 Conditional grants receivedThe tables below show the conditional grants received during the period 1 April 2018 to 31 March 2019.

Table 33: Conditional Grant received 1 of 4: Social Sector Integrated EPWP Grant (Recreation), 2018/19


Department of Public Works

Purpose of the grant • To incentivise provincial social sector departments through the Incentive Grant. The Social Sector Incentive Grant of 2018-19 EPWP Framework guided to increase job creation opportunities by focusing on the strengthening and expansion of social sector programmes that have potential for employment.

• Create job opportunities and work experience including accredited capacity building.Expected outputs of the grant

• A total of 61 Full Time Equivalents (FTEs) to be created and funded.

• A total of 61 work opportunities created.

• A total of 200-person days of work opportunities created.

• A total estimated to 52 483 people benefiting from the work opportunities created.Actual outputs achieved

• Achieved 51 FTEs.

• Achieved a total of 87 people employed and receiving income.

• A minimum of 57 365 beneficiaries to whom services are provided.

• Achieved a total of 87 beneficiaries who received training.

• Job opportunities, skills and training provided to 87 participants. Recreational programmes accessed by depressed and deprived communities and townships through services provided to 87 participants.

• 68 FTEs were funded through this grant and 29 FTEs were funded through the DSACR Equitable Share.

• A minimum of 68 people were employed and receiving income through EPWP and 29 were funded through the DSACR equitable Share.

• A minimum average duration of 200 person days for work opportunities was created.

Amount per amended DORA

R1 463 000

Amount received R1 463 000Reasons if amount as per DORA was not received

N/A

Amount spent by the department

R1 265 731


Under spent by R197 269 due to late appointment of participants and late confirmation of resignations.

Reasons for deviations on performance

Monthly submission of IYM and reports, and quarterly engagements

Measures taken to improve performance

Constant and continued checking with corridors for any withdrawals and or resignation for immediate replacement.

Monitoring mechanism by the receiving department

Weekly worksheets, staff registers and reports provided.



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Table 34: Conditional Grant received 2 of 4: Mass Participation Programmes, 2018/19

Department transfer-ring the grant

Department of Sport and Recreation (SRSA)

Purpose of the grant To facilitate sport and recreation participation and empowerment in partnership with relevant stakeholders.


School sport

• people supported to participate in the National School Sport Championships

• people participating in school sport tournaments at a district level

• people trained

• schools provided with equipment and or attire

• school sport coordinators remunerated

• school sport structures supported

Community sport

• people actively participating in organised sport and active recreation events

• active recreation events organised and implemented

Siyadlala

• youth participating at the National Youth Camp

• people trained

• indigenous games clubs participating in Indigenous Games Tournaments

• hubs provided with equipment and or attire

Club development

• local leagues supported

• people trained

• clubs participating in the Rural Sport Development Programme

• clubs provided with equipment and or attire

Sport academies

• athletes supported by the sport academies

• sport academies supported

• people trained to deliver the sport academy programme

• sport focus schools supported

Transversal matters

• sport and active recreation projects implemented by the provincial sports confederation

• provincial programmes implemented

• branding material procured as per specifications



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School sport

• people supported to participate in the National School Sport Championships

• people participating in school sport tournaments at a district level

• people trained

• schools provided with equipment and or attire

• school sport coordinators remunerated

• school sport structures supported

Community sport

• people actively participating in organised sport and active recreation events

• active recreation events organised and implemented

Siyadlala

• youth participating at the National Youth Camp

• people trained

• indigenous games clubs participating in Indigenous Games Tournaments

• hubs provided with equipment and or attire

Club development

• local leagues supported

• people trained

• clubs participating in the Rural Sport Development Programme

• clubs provided with equipment and or attire

Sport academies

• athletes supported by the sport academies

• sport academies supported

• people trained to deliver the sport academy programme

• sport focus schools supported

Transversal matters

• sport and active recreation projects implemented by the provincial sports confederation

• provincial programmes implemented

• branding material procured as per specificationsAmount per amended DORA

R85 482 001

Amount received R85 482 001Reasons if amount as per DORA was not received

N/A


R84 210 029



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Table 35: Conditional Grant received 3 of 4: Library Service Grant, 2018/19


National Department of Arts and Culture

Purpose of the grant To transform urban and rural community library infrastructure, facilities and services (primarily targeting previously disadvantaged communities) through a recapitalisation programme at provincial level in support of local government and national initiatives.


· Improved coordination and collaboration between national, provincial and local gov-ernment on library services.

· Transformed and equitable library and information services delivered to all rural and urban communities.

· Improved library infrastructure and services that reflect the specific needs of the com-munities they serve.

· Improved staff capacity at urban and rural libraries to respond appropriately to commu-nity knowledge and information needs.

· Improved culture of reading.


· Improved coordination and collaboration between national, provincial and local gov-ernment on library services.

· Transformed and equitable library and information services delivered to all rural and urban communities.

· Improved library infrastructure and services that reflect the specific needs of the com-munities they serve.

· Improved staff capacity at urban and rural libraries to respond appropriately to commu-nity knowledge and information needs.

· Improved culture of reading.

Amount per amended DORA

R214 244 000

Amount received R214 244 000

Reasons if amount as per DORA was not received

N/A


R195 638 088


Under-expenditure in COE resulting from 7 conditional grant posts to be filled in 2019. Adverts were done and await interviews and appointments. IT posts filled.

Furniture: tender only approved on 3 April 2019. Furniture funds in 2019 will be spent in the 1st quarter. Furniture specifications submitted to SCM for the Atteridgeville, Kokosi, Boipatong, Akasia and Randfontein libraries.

Reasons for deviations on performance

Municipalities have until 30 June 2019 to spend transferred funds.


Funds transferred to municipalities will be spent by 30 June 2019.

Monitoring mechanism by the receiving department

Business plans and agreements, monthly monitoring of projects by the National Depart-ment of Arts and Culture to monitor progress and spending, quarterly reports submit-ted, and meetings held with the National Department of Arts and Culture.



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Table 36: Conditional Grant received 4 of 4: Environmental and Cultural Sector: EPWP Integrated Grant, 2018/19

Department transfer-ring the grant

Gauteng Department of Public Works

Purpose of the grant To create employment opportunities for the cultural sector to implement capacity building programmes for creative workers in production and enterprise development skills.


Create 70 job opportunities in the cultural sector.

Implement production and enterprise skills development programmes for creative workers.


Created 70 job opportunities in the cultural sector.

Supported 30 creative workers to attend Entrepreneurship for Creative Industries accredited course conducted by the South African Incubator in collaboration with the University of Pretoria.

Purchased safety uniforms for creative workers.

Installed EPWP signage at 5 craft hubs.

Amount per amend-ed DORA

N/A

Amount received R2 000 000

Reasons if amount as per DORA was not received

N/A


R1 493 000


Late appointment of data capturers and beneficiaries due to departmental administrative challenges.

Reasons for devia-tions on performance

Late appointment of data capturers and beneficiaries due to departmental administrative challenges.


Appointment of data capturers and beneficiaries on time.

Monitoring mecha-nism by the receiving department

The receiving department is monitored through:

ERS electronic monthly reports.

IYM expenditure monthly reports.

EPWP Integrated Grant quarterly reports.

Site visits.

7. DONOR FUNDS

7.1 Donor Funds ReceivedNo donor funding was received during 2018/19.



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8. CAPITAL INVESTMENT

8.1 Capital investment, maintenance and asset management planThe department regards the investment in the delivery of infrastructure for the sport, art, culture and recreation sector as an important instrument in driving provincial development objectives such as economic transformation and employment creation.

The department also recognises that the nature of construction projects resulting from such investment has significant potential for local development and employment opportunities.

In the year under review, the department recruited built environment professionals to assist with planning and delivery of its infrastructure portfolio. The department drafted an Infrastructure Asset Management Plan (I-AMP) which was approved by the Head of Department and submitted to the Gauteng Provincial Treasury as required by the applicable legislation and to the Department of Infrastructure Development as the custodian of government immovable assets.

These outcomes are the result of the dedicated efforts of the recruited built environment professionals in the department and the GPT Infrastructure Unit. The department, through the HoD, placed significant emphasis on proper planning, project governance and implementation of infrastructure projects as reflected in the approved I-AMP.A Project Steering Committee (PSC) was implemented between GSACR and GDID. To monitor project implementation; during the reporting year, the PSC met regularly and provided guidance to infrastructure delivery.

Implementation of the I-AMP also takes place in the context of the approved organisational structure which places emphasis on a decentralised model. Accordingly, the Project Initiation Report (PIR) for the construction of new offices in different Corridors was developed and approved by GPT. There has been considerable progress in implementing the I-AMP, for particularly in delivering of the library portfolio.

The table below shows infrastructure projects completed during the reporting year; comparisons with what was planned at the beginning of the year; and reasons for material variances. The difference between what was planned and what was achieved exceeds 2%.

Table 37: Infrastructure Projects, 2018/19

Total list of projects Projects completed in 2018/19

Projects not completed in 2018/19

Reasons for project delays

Multi-purpose sport facilities (5)



Procurment process to be followed

Akasia Community Library - Akasia Community Library The project experienced community unrest.

Atteridgeville Community Library Ext 7 - Atteridgeville Community

Library Ext 7

Unavailability of steel columns in the South African market.

Boipatong Community Library - Boipatong Community

LibraryThe project experienced community unrest.

Impumelelo Community Library - Impumelelo Community

Library The project experienced community unrest.

Kokosi Community library - Kokosi Community library The project experienced community unrest.

Randfontein Community Library

Randfontein Community Library N/A N/A



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Total list of projects Projects completed in 2018/19

Projects not completed in 2018/19

Reasons for project delays

Rust Ter Vaal Community library - Rust Ter Vaal Community

libraryThe project experienced community unrest.

Drieziek Community Library - Drieziek Community

Library -

Evaton North Community Library

Evaton North Community Library N/A N/A

Kagiso X6 Community Library N/A Kagiso X6 Community

LibraryPoor workmanship by contractors.

Kingsway Community Library

Kingsway Community Library N/A N/A

Naturena Community Library - Naturena Community

Library -

Olievenhoutbosch Community Library - Olievenhoutbosch

Community Library

Additional scope demanded by municipalities before occupational certificates are issued.

Provincial Archives Centre - Provincial Archives Centre Delays in the approval of variation orders.

Rietvallei Community Library

Rietvallei Community Library N/A N/A

Women’s Living Monument N/A Women’s Living Monument

Delays in the building of heritage content.

Operation Mabaleng N/A Operation Mabaleng

The project experienced community unrest; delays with the imported Astroturf.

Leondale Community Library

Leondale Community Library N/A N/A

The department experienced the following challenges in completing Infrastructure Projects:

• A number of projects were affected by community unrest.

• There was poor workmanship by contractors.

• Additional scope was demanded by municipalities before occupational certificates were issued.



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Table 38: Infrastructure projects currently in progress and when are they expected to be completed

Projects Estimated completion date as at 31 March 2019

Akasia Community Library 3-Jun-19

Atteridgeville Community Library Ext 7 26-Apr-19

Boipatong Community Library 31-Mar-20

Impumelelo Community Library 31-Mar-20

Kokosi Community library 5-Jun-29

Rust Ter Vaal Community library 31-Mar-20

Drieziek Community Library 31-Mar-20

Kagiso X6. Community Library 31-Mar-20

Naturena Community Library 31-Mar-20

Olievenhoutbosch Community Library 31-Mar-20

Provincial Archives Centre 30-Sep-19

Women’s Living Monument 31-Mar-19

Operation Mabaleng 30-Jun-19

HM Pitje Stadium 31-Mar-20

8.2 Plans to close or down-grade any current facilitiesNone

8.3 Progress made on maintenance of infrastructureThe department transfers completed projects to respective municipalities and transfers funds for daily operation of libraries. It is the municipalities’ responsibility to carry out routine maintenance; the department focuses only on repairs.

8.4 Developments relating to the above that are expected to impact on the department’s current expenditures

None



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143

8.5 Measures taken to ensure that the department’s asset register remained up-to-date during the period under review

The department has embarked on a comprehensive asset verification exercise which includes spot-checks to ensure the accuracy of asset registers.

8.6 Current state of the department’s capital assets

• Good condition: 24%

• Fair condition: 56%

• Poor condition: 20%

8.7 Major maintenance projects that have been undertaken during the period under review

None.

8.8 Progress made in addressing the maintenance backlog during the period under review

The department has conducted a survey to assess all maintenance needs in all projects built in previous financial years. The plan will only be costed in the 2019/20 financial year.

8.9 Conclusion

Effective stakeholder engagement and a local economic development strategy will minimise disruptions, negative perceptions and community hostilities towards projects. It is important to ensure that projects leave a positive legacy in the minds of communities. Revitalisation of the township economy and procurement of local content without compromising quality and time will minimise such disruptions.

Table 40: DSACR Infrastructure projects, 2018/19 and 2017/18

Infrastructure projects

2018/2019 2017/2018

Final Appropriation

Actual Expenditure


Final Appropriation

Actual Expenditure


R’000 R’000 R’000 R’000 R’000 R’000

New and replacement assets 141 315 124 795 16 520 152 336 78 849 73 487

Existing infrastructure assets 11 393 7 419 3 974 9 724 5 238 4 486

· Upgrades and additions 10 193 6 565 3 628 8 524 5 238 3 286

· Rehabilitation, renovations and refurbishments

1 200 854 346 1 200 - 1 200

· Maintenance and repairs - - - - - -

Infrastructure transfer - - - 20 000 15 000 5 000

· Current - - - - - -

· Capital - - - 20 000 - 20 000

Total 152 708 132 214 20 494 182 060 99 087 82 973



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PART C: GOVERNANCE



146



147

1. INTRODUCTIONOne of the department’s strategic goals is a “capable and activist administration which contributes to a modern developmental state in order to promote good governance”. It has therefore developed and implemented a number of policies relating to good governance practices. As prescribed by the PFMA, the Accounting Officer oversees governance within departments.

This section outlines the department’s achievements in institutionalising good governance in the areas of Risk Management, Fraud Prevention, minimising conflict of interest and promoting the Code of Conduct and a healthy control environment.

2. RISK MANAGEMENT

The department implemented its Risk Management Policy in the 2018/2019 financial year. The corresponding strategy and implementation plan have also been approved and implemented. A complete risk profile for the department has been developed and the Strategic Risk Register was approved in March 2018. Mitigation measures were monitored on a monthly and quarterly basis to ensure that identified measures are efficiently implemented as well as to identify emerging risks/threats. Operational Risk Assessments were completed for all business units. The department’s Risk Management Committee has been established, is functional and convenes quarterly. Its role is to advise management on implementing the Risk Management Policy and Strategy and managing risks to tolerable levels. Reports on the progress of risk mitigation measures have been provided to stakeholders including the Audit Committee which independently monitors the effectiveness of the Risk Management within the department.

3. FRAUD AND CORRUPTION

The department has an approved Fraud Prevention Policy and Fraud Prevention Plan, and implementation is monitored on a quarterly basis. A fraud risk assessment conducted at the beginning of the financial year assisted with

determining the department’s fraud risk profile. The department’s Code of Ethics has been approved and implemented. The mechanisms put in place to report fraud and corruption are through reporting to the National Anti-Corruption Hotline and internally reporting to a Labour Relations representative or to the official’s supervisor.

Reported cases are investigated by the Forensic Services at Gauteng Provincial Treasury and the Public Service Commission. Corrective measures are implemented as per the recommendations of investigation reports.

4. MINIMISING CONFLICT OF INTEREST

The department implemented a Conflict of Interest policy in the 2018/19 financial year. This monitors the completion of financial disclosures by SMS members and Level 12 and 11 officials (SCM and Finance) and OSD. The department has conducted awareness campaigns on Anti-Fraud and Corruption, Ethics and Integrity Management which includes conflict of interest. In managing this, amongst other requirements the department requires that employees obtain approval from the Executive Authority before carrying out remunerative work outside the public service. Conflicts of interest are also declared by Bid Specification and Bid Adjudication Committee members and by interview panels. Incomplete SMS declarations were referred to the department by the PSC and were acted upon; officials found not to have fully disclosed their interests were disciplined.

5. CODE OF CONDUCT

The department adheres to the Public Service Code of Conduct as outlined in Chapter 2 of the Public Service Regulations 2016. The process followed for breaches of the Code of Conduct is with respect to the Disciplinary Code and Procedures for the Public Service: Resolution 1 of 2003 (PSCBC) for Levels 1 to 12 and Chapter 7 of the SMS Handbook, Misconduct and Incapacity.



148

6. HEALTH, SAFETY AND ENVIRONMENTAL ISSUES

To promote Occupational Health and Wellness (OHS), the department conducted eleven inspections in partnership with the Department of Labour. OHS training was conducted in the third quarter of 2018/19, with employees trained in the following accredited skills: Firefighting (56), First Aid (60), Evacuation Leaders (23) and the Buddy System (4).

In partnership with the South African National Blood Services (SANBS), the department launched a ‘donate blood’ campaign at Head Office with the following results:

• 11 June 2018 (11 people donated)

• 11 September 2018 (15 people donated)

• 13 November 2018 (5 people donated)

• 05 March 2019 (9 people donated)

Physical wellness contributes to employees adopting a healthy lifestyle and boosts productivity and morale. Physical wellness programmes were implemented as part of the strategy to keep employees healthy.

7. PORTFOLIO COMMITTEES

The department attended five portfolio committee meetings in the year under review and presented the following: three quarterly reports, one annual report and one budget vote for 2018/19. The meetings were attended by the MEC accompanied by the Accounting Officer and other Executive Management Members. Questions raised by the Chairperson of the Portfolio Commiittee were addressed by the Executive management members at the meetings and written responses were provided.

8. SCOPA RESOLUTIONS

The Standing Committee on Public Account condoned the unauthorised expenditure incurred in 2015/16 and 2016/17, however the Committee did not accept the reasons provided by the department. SCOPA resolved that the expenditure,

totalling to an amount of R30 773 083 (R12 836 083 and R17 937 000), should be charged against the funds allocated to the department in the next or future year. As outlined in the Annual Financial Statements the full amount was defrayed from under-expenditure in the 2018/19.

9. PRIOR MODIFICATIONS TO AUDIT REPORTS

An unqualified audit opinion with findings on compliance with laws and regulations was obtained in the 2018/19 financial year, and the opinion was not modified.

10. INTERNAL CONTROL UNIT

The department has a good working relationship with Gauteng Audit Services which provides a shared internal audit function for all GPG Departments. Clear lines of accountability and protocols have been defined within the department.

This has enabled an environment for enhanced working relations, ensuring timely execution of the annual audit plan. Monthly monitoring of weaknesses identified is undertaken, with the statistics showing that these have significantly reduced during the year.

Through these internal audits, the department ensures continuous improvement in detecting and mitigating the gaps in the control environment and the department’s governance processes.



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11. INTERNAL AUDIT AND AUDIT COMMITTEES

Below is a description of the key activities and objectives of internal audit and the audit work undertaken.

Table 41: Key activities and objectives of Internal audit; audit work conducted 2018/19

Key Activities Key Objectives

Risk and Compliance Audit

Infrastructure Projects Evaluate the adequacy and effectiveness of internal controls relating to infrastructure projects to provide reasonable assurance that the department’s objectives will be achieved.

Management Performance Assessment Tool (MPAT 1.7)

Verification of the evidence to confirm compliance with the Management Performance Assessment Tool (MPAT) regarding the following key performance areas:

• Strategic Management

• Governance and Accountability

• Human Resource Management

• Financial Management.

Grants and Transfer Payments (Sports/Arts)

Assess the adequacy and effectiveness of the internal financial controls for adequacy, effectiveness, completeness and compliance in relation to grant and transfer payments.

HRM - Recruitment, Overtime, Leave Management and Rollout of the Organisational Structure

Assess and evaluate the adequacy and effectiveness of internal controls relating to recruitment, overtime, leave management and rollout of the Organisational Structure.

Supply Chain Management and Financial Disciplines Review

Assess and evaluate the adequacy and effectiveness of internal controls relating to Supply Chain Management and the internal financial controls for adequacy, effectiveness, and compliance.

Quarterly follow up on significant GAS findings

Ascertain that appropriate action was taken by management on significant audit findings.

Performance Audit

Performance information/audit of predetermined objectives

Evaluate the adequacy and effectiveness of the control measures with regard to the processes adopted to report on departmental performance information.

Computer Audit

Data analysis - SCM/HR/FIN Identification of officials in the service of the department who are also listed as directors/shareholders in companies trading with GPG departments or entities. Identification of all payments due to creditors and not paid within 30 days



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The table below gives relevant information about the Audit Committee members.

Table 42: Audit Committee members 2018/19

Name QualificationsInternal or external

If internal, position in the department

Date appointed Date Resigned

Stanley Ngobeni

B. Com. Accounting

B Compt. (Honours)

Master in Comerce

MBA

Higher Diploma in Computer Auditing

Certificate in Mining Taxation

Certificate in Project Management

Certificate in Labour Relations

External - 1 March 2019 Current

George Higgins

Chartered Accountant (SA)

B. Com. (Honours)

B. Com.

Higher Diploma in Auditing

External - 1 September 2016

Current

Given Sibiya Post-graduate Diploma in Accountancy


B. Accounting

B. Com.

External - 1 March 2019 Current

Janice Meissner


B. Com.

B. Com. (Honours)

External - 1 October 2014 Appointed until 31 August 2018

Leon

Langalibalele

B. Compt. (Honours)

B. Compt. (Accounting)

External - 7 November 2017

Appointed until 31 August 2018



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12. AUDIT COMMITTEE REPORT

We are pleased to present our report for the financial year ended 31 March 2019.

Audit Committee and AttendanceThe Audit Committee consists of the external Members listed hereunder and is required to meet a minimum of at least two times per annum as per provisions of the Public Finance Management Act (PFMA). In terms of the approved Terms of Reference (GPG Audit Committee Charter), five meetings were held during the current year, i.e. three meetings to consider the Quarterly Performance Reporting (financial and non-financial) and two meetings to review and discuss the Annual Financial Statements and the Auditor-General of South Africa’s (AGSA) Audit and Management Reports.

Non-Executive Members

Name of Member Number of Meetings attended

Mr. Stanley Ngobeni (Chairperson) 2

Mr. George Higgins 5

Ms. Given Sibiya 2

Ms. Janice Messner (Former Chairperson) 1

Mr. Leon Langalibalele 1

Executive MembersIn terms of the GPG Audit Committee Charter, officials listed hereunder are obliged to attend meetings of the Audit Committee:

Compulsory Attendees Number of Meetings attended

Ms. Monica Newton (Accounting Officer) 5

Ms. Priya Lutchman (Chief Financial Officer) 5

Ms. Nombulelo Matsapola (Chief Risk Officer) 4

Mr. Lutendo Makhadi (Acting Chief Audit Executive) 4

Mr. Kweyama Velile (Chief Audit Executive) 1

The Audit Committee noted that the Accounting Officer attended all five scheduled Audit Committee meetings. Therefore, the Audit Committee is satisfied that the department adhered to the provisions of the GPG Audit Committee Charter.

The Members of the Audit Committee met with the Senior Management of the department, Internal Audit and the AGSA, individually and collectively, to address risks and challenges facing the department.



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A number of in-committee meetings were held to address control weaknesses and deviations within the department.

Audit Committee ResponsibilityThe Audit Committee reports that it has complied with its responsibilities arising from Section 38(1)(a) of the PFMA and Treasury Regulation 3.1.13. The Audit Committee also reports that it has adopted appropriate formal Terms of Reference as its Audit Committee Charter, has regulated its affairs in compliance with this Charter and has discharged all its responsibilities as contained therein.

Effectiveness of Internal Control In line with the PFMA, internal audit provides the audit committee and management with assurance that the internal controls are appropriate and effective. This is usually achieved by means of review of internal controls, the identification of corrective actions and suggested enhancements to the internal control processes and risk management. From the various reports of the internal auditors, the management and audit reports of the Auditor General South Africa, it was noted that matters were reported indicating deficiencies in the system of internal controls in areas pertaining to financial reporting, asset management, reporting on pre-determined objectives and compliance with laws and regulations.

The following were areas of concern:

In some instances, the system of internal control for the period under review was found to be adequate and ineffective and there is a room for improvement insofar as addressing internal audit findings timeously and implementation of consequence management. Some of the issues/concerns raised by Internal Audit during year were raised by the AGSA. The Audit Committee is of the view that management should continue strengthening the internal control environment together with the development and implementation of the internal control universe.

Commendation:

The Audit Committee has observed that the overall control environment of the department has continued to improve year on year.

Information and Communication Technology (ICT) GovernanceThe Audit Committee also reviewed the ICT Governance, assets and systems status and comfort levels from the assurance providers, and key enhancements were reported as well as the reporting functionality of the system. Both internal and external audits reported a decreased level of compliance on the functionality of the ICT systems, which is a concern for the Audit Committee. This continues to be a high risk for the department which needs to be mitigated against.

Internal Audit The Accounting Officer is obliged, in terms of the PFMA, to ensure that the department has a system of internal audit under the control and direction of the Audit Committee. In the case of the Gauteng Provincial Government (GPG), the Internal Audit Function is shared amongst departments in the Province.

The Internal Audit team managed to execute and complete substantial all original approved risk-based audit projects within the allocated budget hours and timeframes. Furthermore, the Audit Committee is satisfied that the Internal Audit plan represents a clear alignment with the key risks, has adequate information systems coverage and a good balance across the different categories of audits, i.e. risk-



153

based, mandatory, performance, computer and follow-up audits. It is against this backdrop that the following conclusion must be understood: that the internal audit unit under the leadership of the Acting Chief Audit Executive in material respects was found to be effective and adds value to the whole value chain and managed to discharge its functions and responsibilities during the year under review. Management should put more effort into implementing the agreed action plans to address the previously reported audit findings in order to improve the overall controls within the department.

Risk Management Progress on departmental risk management was reported to the Audit Committee on a quarterly basis. The Audit Committee is of the opinion that the department’s risk management maturity level is satisfactory, although there are areas that still require improvement. Management should continue to take full responsibility for the entire Enterprise Risk Management Process and continue to support the Chief Risk Officer to further enhance the performance of the department. The Audit Committee would like to see continued improvement in the maturity of risk management.

Performance ManagementThe review of effectiveness and functionality of the performance management system (which includes analysis of management prepared quarterly performance reports and related internal audit reports) by the Audit Committee revealed a need to strengthen the current performance management and reporting system.

The Quality of Quarterly Reports Submitted in Terms of the PFMA and the Division of Revenue Act The Audit Committee reviewed the quality, accuracy, usefulness, reliability and appropriate-ness of quarterly and annual financial reporting. It is satisfied with the content and quality of financial and non-financial quarterly reports prepared and submitted by the Accounting Officer of the department during the year under review and confirms that the reports were in compliance

with the statutory reporting framework. The Audit Committee would like to commend the department for reporting monthly and quarterly to Gauteng Provincial Treasury as is required by the PFMA. The Audit Committee recommends that the department should fully comply with section 40(1) of the PFMA, insofar as management’s review and monitoring of financial reports and performance information reports.

Compliance with the Relevant Laws and RegulationsA number of non-compliances with the enabling laws and regulations were noted by the Audit Committee, Management, Internal Audit and the AGSA during the year. As result, the Audit Committee recommended development and implementation of an effective compliance management system with the objective of addressing the issues of non-compliance with laws and regulations.

Forensic Investigations Investigations into alleged financial irregularities, financial misconduct and fraud were completed during the year under review. Certain investigations are still in the process of finalisation. Various measures were recommended including taking action against the identified officials; these are in the process of finalisation. The recommendations are at various stages of implementation.

Evaluation of Annual Financial Statements The Audit Committee undertook the following activities related to the Annual Financial Statements:

• The Audit Committee reviewed the draft Annual Financial Statements prepared by the department before submission of the Annual Financial Statements to the external auditors for audit at the Audit Committee meeting held on 27 May 2019 and recommended them for audit.

• The Audit Committee reviewed the final audited Annual Financial Statements prepared by the department. The Audit Committee is



154

satisfied that the Annual Financial Statements have been prepared in terms of the Modified Cash Standard (MCS) and the PFMA.

Evaluation of Annual Report The Audit Committee undertook the following activities related to the Annual Report:

• The Audit Committee evaluated the draft Annual Report (including the performance report) at the audit committee meeting held on 27 May 2019 and recommended the report to be submitted for audit after further refinement by management.

• The Audit Committee reviewed and evaluated the audited Annual Report (including the performance report) at the audit committee meeting held on 22 July 2019. The Audit Committee is satisfied that the final adjusted Annual Report complies with the PFMA and relevant guidelines.

Audit Improvement Plan for 2017/18The Audit Committee reviewed and monitored the implementation of the prior year’s audit findings on a quarterly basis. It is the view of the Audit Committee that there is room for improvement in this regard in so far as timeous implementation and resolving findings by the external auditors as well as addressing the root causes relating to the weakness identified by the external auditors.

Auditor-General’s Report for 2018/19The Audit Committee reviewed the Audit Report, the Management Report and Management’s response thereto at the Audit Committee meeting held on 31 July 2019. The Audit Committee concurs with and accepts the conclusion and audit opinion of the AGSA on the Annual Financial Statements and Performance Report. The Committee is of the view that the audited financial statements and performance report be accepted and read together with the report of the AGSA. The Audit Committee confirms that it has been actively involved throughout the audit process and has been thoroughly appraised of the issues highlighted in the audit report.

The Audit Committee also notes the key issues identified by the AGSA in the management letter and has assessed Management’s action to mitigate any financial or performance reporting risks associated with these matters. The Committee is satisfied that, given the implementation of effective and efficient controls, these matters should be adequately dealt with in future periods.

One-on-One Meeting with the Accounting OfficerThe Audit Committee has met with the Accounting Officer for the department to address unresolved issues.

One-on-One Meetings with the Executive AuthorityThe Audit Committee has met with the Executive Authority for the department to apprise the MEC on the performance of the department.

ConclusionThe Audit Committee strongly recommends that the department should prioritise root-cause identification and analysis, implementation of consequence management and regular monitoring of the audit action plans for both internal and external audit in order to achieve the required effectiveness in governance, accountability and clean administration.

Furthermore, the Audit Committee is encouraged and appreciates an improvement in the communication between the Accounting Officer, Senior Management, the AGSA and Internal Audit which, if continued, can strengthen the corporate governance initiatives within the department.

Mr Stanley Ngobeni

Chairperson of the Audit Committee

Johannesburg

2 August 2019



155

PART D: HUMAN RESOURCEMANAGEMENT



156



157

1. INTRODUCTION

The department continued to focus on identifying and retaining scarce and critical skills that contribute towards the achievement of its mandate, and completed the following activities during the period under review:

Achieved Annual Performance Plan targets, reporting and compliance.

Approved and implemented the Human Resource Plan, Recruitment Plan, Workplace Skills Plan and the HIV and AIDS Strategy.

Considered the review of the performance management system (PMS) to align with the broad GPG PMDS philosophy and principles.

Carried out training and development to ensure that staff remain knowledgeable and at the cutting edge of their content areas in order to improve service delivery.

2. OVERVIEW OF HUMAN RESOURCES

In line with the priorities of the new administration, the department undertook a strategic planning session to align with the new mandate. A parallel process ensued to update the Service Delivery Models (SDMs) for each functional unit to clearly define areas of work and lines of authority and accountability with the new administration’s mandate and priorities such as promotion of heritage, museums and archives. The process is taking place in close collaboration with relevant oversight bodies including the Department of Public Service and Administration (DPSA).

The review of the organisational restructure was also necessary to ensure that service delivery is maintained in the context of the province’s rapidly growing population. The intention is to ensure that efficiencies are increased through enhanced institutional capacity.

Table 43 : Human resource priorities for the year under review and their impact

Human Resource Priority Impact

Recruitment, selection and retention The vacancy rate at the close of the 2018/19 financial year was inaccurate due to the new approved structure being loaded onto the Persal system, leading to posts from the former structure and the new structure co-existing. Posts from the former structure are being methodically abolished.

Training and development Increased capacity of skilled staff members to lead key programmes

Employment equity Current employment equity statics are being maintained and prioritised

2.1 Planning and key strategies to attract and recruit a skilled and capable workforceThe driving force behind successful service delivery in any organisation consists of its human resources who need tools of their trade through adequate budgets and plans to implement in an efficient and effective manner. Key strategies to attract and retain a skilled workforce include strategic recruitment, short time-lags to fill posts, training and development of staff including a structured induction programme for all new recruits and exit interviews with all staff who resign. A key component of the strategies is maintenance of a good track record with regard to employment. The department’s equity targets are 80% African employees, 9% Coloured employees, 2% Indian employees and 9% White employees across all levels with 50% Black (African, Coloured, Indian) women in senior management (Levels 13 to 16) and an even ratio of women of all races from Levels 4 to 12.



158

2.2 Achievements and challenges faced by the department and future human resource plans and goals

Department of Public Service and Administration in 2018, endorsed the new organisational structure. This structure has been implemented in 2018, focusing on service delivery in the five Corridors. A total of 106 posts were advertised and is in the process of being filled. This process with continue in 2019/20.

2.3 Employee performance management framework

The department manages performance in a consultative, supportive and non-discriminatory manner to enhance organisational efficiency and effectiveness, accountability for the use of resources and achievement of results.

The employee performance management process is linked to broad and consistent staff development plans and aligned with the department’s strategic goals. The process of employee performance management is developmental and allows for recognition of fully effective performance and for an effective response to performance that is consistently less than fully effective.

During the reporting period, the department conducted regular training on employee performance management processes and procedures to ensure that employees fully understand the performance management and development policy.

All employees enter into Performance Agreements at the beginning of every financial cycle and assessments are done on a quarterly basis.

• 96% of SMS staff signed their 2018/19 Performance Agreements; one did not sign due to a dispute. 85% concluded their Mid-Term Reviews. Reasons for not meeting the 100% target included disputes and new appointments.

• 95% of Level 4 to 12 officials signed their 2018/19 Performance Agreements. The department paid 423 cash bonuses to officials

at these levels; eight SMS staff were paid cash rewards.

2.4 Employee Health and Wellness Programme (EHWP)

2.4.1 STI, HIV and AIDS Management

The department has 20 peer educators as part of a TB, STI, HIV and AIDS National Strategic Plan; they are based at Head Office and all the clusters for employees’ convenience. Peer Educators were trained to offer emotional support, and refer employees to external service providers while maintaining confidentiality at all times. Peer educators form part of the Employee Health and Wellness Committee and meet on a monthly basis to monitor the implementation of the programme.

The Wellness Peer Education Programme aims at creating awareness, educating and encouraging all employees to know their status and share information. Through the EHW Committee, 17 100 condoms were distributed across the department and 103 employees were tested for HIV.

Employees who attended health risk assessments were provided with health information on STIs, TB, HIV and AIDS, and with nutritional information relevant to their individual chronic illnesses. Emotional support was provided to all employees who needed psychosocial support. Employees diagnosed with chronic illnesses were referred for further assessments and were registered under the GEMS chronic programme and other medical aid schemes.

2.4.2 Employee Health and Wellness Programmes (EHWP)

The Employee Wellness Programme (EWP) provides a 24-hour counselling service for the department’s employees and their immediate families. The service is outsourced to service provider Careways (Zinakekele Employee Health and Wellness Programme). Services are rendered to employees at no cost to them, including the personal support line, face-to-face counselling, critical incident management and managerial consultancy.



159

During the reporting period, mental wellbeing and health was the top problem category presented to the EWP, accounting for 54.3% of all cases; other leading categories were couples and family related, including financial cases as indicated in the table below:

Table 44: Drivers of absenteeism and presenteeism, including problem areas

Problem category Problem type % of Cases

Mental wellbeing & health Bereavement 19.57%

Stress 15.22%

Traumatic event 8.70%

Depression 6.52%

Suicide risk 2.17%

Phase of life/adjustment difficulties 2.17%

Overall percentage of mental wellbeing 2018/19 54.35%

Couple and family related cases

Couples relationships 10.87%

Child behavioural problems 4.35%

Parental guidance 2.17%

Divorce 2.17%

Overall percentage of couples and family related cases 2018/19 19.57%

Financial cases Savings 2.17%

Personal tax 2.17%

Debt advice and planning 2.17%

Debt counselling 2.17%

Overall percentage of financial cases 2018/19 8.70%

Work related cases Lack of support at work 2.17%

Peer relationship problems 2.17%

Low productivity 2.17%

Overall percentage of work-related cases 2018/19 6.52%

Management referral General improvement 2.17%

Personal 2.17%

Interpersonal conflict 2.17%

Overall percentage of management referrals 2018/19 6.52%



160

Employees were educated by the Council for Medical Aid Schemes on their rights and benefits. Employees blacklisted by hospitals and/or doctors were given the opportunity to lodge unresolved accounts pertaining to their medical schemes.

The department provided emotional care and support, as well as physical wellness initiatives. Employees were encouraged to participate in activities such as hiking, with the aim of encouraging healthy working relationships amongst employees and a healthy lifestyle.

Health screenings conducted during the 2018/19 financial year covered high cholesterol, blood glucose levels, high blood pressure, TB, vascular issues, orthopaedic problems (identification, prevention or correction of injuries or disorders of the skeletal system and associated muscles, joints, and ligaments), physiotherapy, ear and eye tests, dietician services, counselling and therapeutic massage.

The department investigated and processed injury on duty cases reported. These were reported to e-Gov and the Department of Labour for adjudication and payment. HRA constantly monitors leave trends.

An incident/accident manual has been developed to educate and guide employees about the processes and procedures to follow in cases of injury.

2.4.3 Safety, Health, Environment, Risk and Quality Management (SHERQ)

The Occupational Health and Safety Act 85 of 1993 states that the Head of Department (HoD) should be the accounting officer and should be appointed as 16.1 (appointment of the HOD by the MEC). Ms. Monica Newton (HoD) has been appointment as the 16.1. A 16.2, Mr. Chris Lekalakala, has been appointed. The Act states that the HoD 16.1 should delegate power to the 16.2 to implement the OHS Act. A total of 100 OHS representatives have been appointed for a period of three years (health and safety representatives, fire fighters, first aiders and evacuation marshals). Appointment letters were issued and signed by relevant personnel.

Cleaners and security personnel from Head Office were workshopped on evacuation procedures and their roles and responsibilities.

Two SHERQ committee meetings were held, seven inspections and two health and safety risk assessment conducted. Inspections conducted by the Department of Labour representatives took place at four of the five Corridor offices and selected hubs. One reported case of injury on duty was investigated and submitted for adjudication by the Department of Labour. Maintenance of fire equipment was done at Head Office. First Aid boxes were mounted on walls at Head office and Corridors and refilled.

South Corridor’s emergency evacuation plan was approved by the Sedibeng Municipality. Plenary meetings were held in preparation for a drill to take place at the Corridor office. A drill was conducted for South Corridor office on 5 October 2018.



161

3. H

UM

AN

RES

OU

RC

ES O

VER

SIG

HT

STAT

ISTI

CS

Per

sonn

el-r

elat

ed e

xpen

ditu

re

The

follo

win

g ta

bles

sum

mar

ises

fina

l aud

ited

pers

onne

l-rel

ated

exp

endi

ture

by

prog

ram

me

and

sala

ry b

and.

In p

artic

ular

, the

y in

dica

te th

e am

ount

s sp

ent o

n sa

larie

s, o

verti

me,

hom

eow

ner’s

allo

wan

ces

and

med

ical

aid

.

Tabl

e 45

: Per

sonn

el e

xpen

ditu

re b

y pr

ogra

mm

e, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Prog

ram

me

Tota

l ex

pend

iture

(R

’000

)

Pers

onne

l ex

pend

iture

(R

’000

)

Trai

ning

ex

pend

iture

(R’0

00)

Prof

essi

onal

and

sp

ecia

l ser

vice

s ex

pend

iture

(R’0

00)

Pers

onne

l ex

pend

iture

as

a %

of

tota

l exp

endi

ture

Aver

age

pers

onne

l co

st p

er e

mpl

oyee

(R

’000

)

Adm

inis

tratio

n 17

0,11

213

1,89

41,

794

077

.53%

513

Cul

tura

l Affa

irs

174,

842

39,5

4647

70

22.6

2%16

3

Libr

ary

and

Arc

hive

s S

ervi

ces

269,

779

12,3

7394

40

4.59

%21

4

Spo

rt an

d R

ecre

atio

n 29

9,39

493

,209

2,99

70

31.1

3%25

Tota

l91

4,12

727

7,02

26,

212

030

.30%

287

Tabl

e 46

: Per

sonn

el c

osts

by

sala

ry b

and,

1 A

pril

2018

to 3

1 M

arch

201

9

Sala

ry b

and

Pers

onne

l exp

endi

ture

(R’0

00)

% o

f tot

al

pers

onne

l cos

tN

o. o

f em

ploy

ees

Aver

age

pers

onne

l cos

t per

em

ploy

ee

(R’0

00)

Low

er s

kille

d (L

evel

s 1-

2)3

825

1.50

2913

1 89

7

Ski

lled

(Lev

els

3-5)

35 9

9313

.90

190

189

437

Hig

hly

skill

ed p

rodu

ctio

n (L

evel

s 6-

8)80

945

31.3

021

038

5 45

2

Hig

hly

skill

ed s

uper

visi

on

(Lev

els

9-12

)75

728

29.3

011

168

2 23

4



162

Sala

ry b

and

Pers

onne

l exp

endi

ture

(R’0

00)

% o

f tot

al

pers

onne

l cos

tN

o. o

f em

ploy

ees

Aver

age

pers

onne

l cos

t per

em

ploy

ee

(R’0

00)

Sen

ior m

anag

emen

t (L

evel

13)

28

965

11.

20 1

51

931

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tract

(Lev

els

3-5)

954

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954

000

Con

tract

(Lev

els

6-8)

7 5

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16

473

938

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tract

(Lev

els

9-12

) 1

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17

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353

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tract

(Lev

el 1

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1 7

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12

1 57

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7

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cal R

emun

erat

ion

959

0.4

0 3

6 2

6 63

9

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al A

ppoi

ntm

ent

10

288

4.0

0 2

36 4

3 59

3

Tota

l 2

77 0

22 1

07.2

0 8

73 3

17 3

22

Tabl

e 47

: Sal

arie

s, o

vert

ime,

hom

eow

ner’s

allo

wan

ce a

nd m

edic

al a

id b

y pr

ogra

mm

e, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Pro

gram

me

Sala

ries

Ove

rtim

e H

ome

Ow

ners

Allo

wan

ce M

edic

al A

id

Am

ount

(R

’000

Sala

ries

as a

% o

f pe

rson

nel

cost

s

Am

ount

(R

’000

)

Ove

rtim

e as

a

% o

f per

sonn

el

cost

s

Am

ount

(R

’000

)

HO

A as

a %

of

per

sonn

el

cost

s A

mou

nt (R

’000

)M

edic

al a

id a

s a

%

of p

erso

nnel

cos

ts

Pro

gram

me

1:

Adm

inis

tratio

n91

157

69.1

1%65

80.

50%

3 24

92.

46%

5 07

53.

85%

Pro

gram

me

2: C

ultu

ral A

ffairs

26

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99%

615

1.56

%1

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3.01

%

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gram

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ibra

ry a

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rmat

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vice

s9

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3%56

0.45

%23

61.

91%

463

3.74

%

Pro

gram

me

4: S

port

and

Rec

reat

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8667

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1 47

51.

58%

1 83

91.

97%

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34.

75%

Tota

l18

9 44

968

.39%

2 58

00.

93%

5 93

92.

14%

11 1

534.

03%



163

Tabl

e 48

: Sal

arie

s, o

vert

ime,

hom

eow

ner’s

allo

wan

ce a

nd m

edic

al a

id b

y sa

lary

ban

d, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Sala

ry b

and

Sala

ries

Ove

rtim

eH

omeo

wne

r’s a

llow

ance

Med

ical

Aid

Am

ount

(R

’000

Sala

ries

as a

% o

f pe

rson

nel

cost

s

Am

ount

(R

’000

)O

vert

ime

as a

% o

f pe

rson

nel c

osts

A

mou

nt

(R’0

00)

HO

A as

a %

of

per

sonn

el

cost

s

Am

ount

(R

’000

)M

edic

al a

id

as a

% o

f pe

rson

nel

cost

s

Low

er s

kille

d (L

evel

s 1-

2) 2

698

82.

10 1

0.0

0 1

5 0

.40

248

6.8

0

Ski

lled

(Lev

els

3-5)

25

798

79.

10 3

97 1

.10

829

2.3

0 2

321

6.3

0

Hig

hly

skill

ed p

rodu

ctio

n (L

evel

s 6-

8) 5

8 44

5 7

7.10

1 3

92 1

.70

2 9

18 3

.50

6 1

42 7

.40

Hig

hly

skill

ed s

uper

visi

on (L

evel

s 9-

12)

57

254

82.

60 7

12 1

.00

1 7

34 2

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2 0

33 2

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Sen

ior m

anag

emen

t (Le

vels

>=

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14

552

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00 0

0.0

0 1

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0

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tract

(Lev

els

3-5)

528

97.

10 1

5 2

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0 0

.00

0 0

.00

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tract

(Lev

els

6-8)

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70 9

7.30

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tract

(Lev

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) 8

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00 2

8 0

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tract

(Lev

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>= 1

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0 8

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cal R

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ppoi

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ent

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00.

93%

5 93

92.

14%

11 1

534.

03%



164

3.2 Employment and vacanciesThe following tables indicate the number of posts on the establishment, the number of employees, the vacancy rate and whether there are any staff additional to the establishment. This information is presented in terms of three variables: programme, salary band and critical occupations (defined below). In terms of current regulations, it is possible to create a post on the establishment that is occupied by more than one employee. Therefore, the vacancy rate reflects the percentage of posts that are not filled.

Table 49: Employment and vacancies by programme as at 31 March 2019

ProgrammeNumber of posts

on approved establishment

Number of posts filled

Vacancy rate

Number of employees additional to the

establishment

Programme 1: Administration 7/8, Permanent

237 196 17.30 13

Programme 1: Administration, Permanent

7 6 14.30 0

Programme 2: Cultural Affairs 7/8, Permanent

189 114 39.70 5

Programme 2: Cultural Affairs, Permanent

1 0 100.00 0

Programme 3: Library and Information Services 7/8, Permanent

28 24 14.30 2

Programme 4: Sport and Recreation 7/8, Permanent

351 261 25.60 30

Total 813 601 26 10 50

Table 50: Employment and vacancies by salary band as at 31 March 2019

Salary bandNumber of posts

on approved establishment

Number of posts filled

Vacancy Rate

Number of employees additional to the

establishment

Lower skilled (Levels 1-2), Permanent 32 29 9.40 0

Skilled (Levels 3-5), Permanent 241 190 21.20 20

Highly skilled production (Levels 6-8), Permanent

283 210 25.80 4

Highly skilled supervision (Levels 9-12), Permanent

191 111 41.90 9

Senior management (Levels 13-16), Permanent

20 15 25.00 0

Contract (Levels 3-5), Permanent 1 1 0.00 0




Total 813 601 26 10 50



165

Tabl

e 51

: Em

ploy

men

t and

vac

anci

es b

y cr

itica

l occ

upat

ions

as

at 3

1 M

arch

201

9

Crit

ical

occ

upat

ions

Num

ber o

f pos

ts o

n ap

-pr

oved

est

ablis

hmen

tN

umbe

r of p

osts

fille

dVa

canc

y ra

te %

Num

ber o

f em

ploy

-ee

s ad

ditio

nal t

o th

e es

tabl

ishm

ent

Adm

inis

trativ

e R

elat

ed 1

17 5

8 5

0.40

8A

ppra

iser

s-Va

luer

s an

d R

elat

ed P

rofe

ssio

nals

1 1

0.0

0 0

Arc

hite

cts

Tow

n an

d Tr

affic

Pla

nner

s 1

0 1

00.0

0 0

Arc

hivi

sts

Cur

ator

s an

d R

elat

ed 4

4 0

.00

0B

uild

ing

and

othe

r Pro

perty

Car

etak

ers

1 1

0.0

0 0

Car

togr

aphe

rs a

nd S

urve

yors

3 2

33.

30 0

Cle

aner

s in

offi

ces

wor

ksho

ps h

ospi

tals

etc

. 3

2 3

0 6

.30

0C

lient

Info

rmat

ion

Cle

rks

(sw

itchb

oard

rece

ptio

n) 3

2 3

3.30

0C

omm

unic

atio

n an

d In

form

atio

n R

elat

ed 1

5 1

5 0

.00

1C

ompu

ter P

rogr

amm

ers

1 1

0.0

0 0

Com

pute

r Sys

tem

Des

igne

rs a

nd A

naly

sts

6 3

50.

00 0

Eng

inee

rs a

nd R

elat

ed 3

0 1

00.0

0 0

Fina

nce

and

Eco

nom

ics

Rel

ated

8 7

12.

50 0

Fina

ncia

l and

Rel

ated

5 4

20.

00 0

Fina

ncia

l Cle

rks

and

Cre

dit C

ontro

llers

51

22

56.

90 0

Food

Ser

vice

s A

ids

and

Wai

ters

2 1

50.

00 0

Hea

d of

Dep

artm

ent &

Chi

ef E

xecu

tive

Offi

cer

2 2

0.0

0 0

His

toria

ns a

nd P

oliti

cal S

cien

tists

1 1

0.0

0 1

Hum

an R

esou

rces

& O

rgan

izat

iona

l Dev

elop

men

t and

Rel

ated

36

34

5.6

0 2

Hum

an R

esou

rces

Rel

ated

41

41

0.0

0 4

Info

rmat

ion

Tech

nolo

gy R

elat

ed 1

1 0

.00

0La

ngua

ge P

ract

ition

ers

Inte

rpre

ters

and

Rel

ated

5 4

20.

00 0

Libr

aria

ns a

nd R

elat

ed P

rofe

ssio

nals

5 4

20.

00 0

Libr

ary

Mai

l and

Rel

ated

Cle

rks

10

10

0.0

0 0

Logi

stic

al S

uppo

rt P

erso

nnel

4 4

0.0

0 0

Mat

eria

l-rec

ordi

ng a

nd T

rans

port

Cle

rks

8 6

25.

00 0

Mes

seng

ers

Por

ters

and

Del

iver

ers

9 8

11.

10 0

Oth

er A

dmin

istra

tive

and

Rel

ated

Cle

rks

and

Org

aniz

ers

181

103

43.

10 1

2



166

Crit

ical

occ

upat

ions

Num

ber o

f pos

ts o

n ap

-pr

oved

est

ablis

hmen

tN

umbe

r of p

osts

fille

dVa

canc

y ra

te %

Num

ber o

f em

ploy

-ee

s ad

ditio

nal t

o th

e es

tabl

ishm

ent

Oth

er A

dmin

istra

tive

Sup

port

Cle

rks

125

122

2.4

0 2

0

Oth

er A

dmin

istra

tive

Pol

icy

and

Rel

ated

Offi

cers

6 1

83.

30 0

Oth

er In

form

atio

n Te

chno

logy

Per

sonn

el 3

3 0

.00

0

Oth

er O

ccup

atio

ns 2

0 2

0 0

.00

1

Psy

chol

ogis

ts a

nd V

ocat

iona

l Cou

nsel

lors

1 1

0.0

0 0

Ris

k M

anag

emen

t and

Sec

urity

Ser

vice

s 1

1 0

.00

0

Sec

reta

ries

and

Oth

er k

eybo

ard

Ope

ratin

g C

lerk

s 4

8 3

9 1

8.80

1

Sec

urity

Gua

rds

20

18

10.

00 0

Sec

urity

Offi

cers

1 1

0.0

0 0

Sen

ior M

anag

ers

32

26

18.

80 0

TOTA

L 8

13 6

01 2

6.10

50

Not

es:

• Th

e C

OR

E c

lass

ifica

tion,

as

pres

crib

ed b

y th

e D

PS

A, w

as u

sed

in c

ompi

ling

this

tabl

e.•

Crit

ical

occ

upat

ions

are

defi

ned

as o

ccup

atio

ns o

r sub

-cat

egor

ies

with

in a

n oc

cupa

tion:

1.

in w

hich

ther

e is

a s

carc

ity o

f qua

lified

and

exp

erie

nced

per

sons

cur

rent

ly o

r ant

icip

ated

in th

e fu

ture

, eith

er b

ecau

se s

uch

skill

ed p

erso

ns a

re n

ot a

vaila

ble,

or t

hey

are

avai

labl

e bu

t do

not m

eet t

he a

pplic

able

em

ploy

men

t crit

eria

2.

for w

hich

per

sons

requ

ire a

dvan

ced

know

ledg

e in

a s

peci

fied

subj

ect a

rea

or s

cien

ce o

r lea

rnin

g fie

ld a

nd s

uch

know

ledg

e is

acq

uire

d by

a p

rolo

nged

cou

rse

or s

tudy

and

/or s

peci

alis

ed

inst

ruct

ion

3.

whe

re th

e in

here

nt n

atur

e of

the

occu

patio

n re

quire

s co

nsis

tent

exe

rcis

e of

dis

cret

ion

and

is p

redo

min

antly

inte

llect

ual i

n na

ture

4.

in re

spec

t of w

hich

a d

epar

tmen

t exp

erie

nces

a h

igh

degr

ee o

f diffi

culty

to re

crui

t or r

etai

n th

e se

rvic

es o

f em

ploy

ees.



167

3.3

Fill

ing

of S

MS

post

s

The

tabl

es in

this

sec

tion

prov

ide

info

rmat

ion

on e

mpl

oym

ent a

nd v

acan

cies

as

they

rela

te to

SM

S m

embe

rs, b

y sa

lary

leve

l; ad

verti

sing

and

filli

ng o

f SM

S

post

s, re

ason

s fo

r not

com

plyi

ng w

ithin

pre

scrib

ed ti

mef

ram

es a

nd d

isci

plin

ary

step

s ta

ken.

Tabl

e 52

: SM

S po

st in

form

atio

n as

at 3

1 M

arch

201

9

SMS

Leve

lTo

tal n

umbe

r of f

unde

d SM

S po

sts

Tota

l num

ber o

f SM

S po

sts

fille

d %

of S

MS

post

s fil

led

Tota

l num

ber o

f SM

S po

sts

vaca

nt

% o

f SM

S po

sts

vaca

nt

Hea

d of

D

epar

tmen

t1

110

00

0

Sal

ary

Leve

l 15

11

100

00

Sal

ary

Leve

l 14

55

100

00

Sal

ary

Leve

l 13

2520

805

20

Tota

l32

2784

516

Tabl

e 53

: SM

S po

st in

form

atio

n as

at 3

0 Se

ptem

ber 2

018

SMS

Leve

lTo

tal n

umbe

r of f

unde

d SM

S po

sts

Tota

l num

ber o

f SM

S po

sts

fille

d %

of S

MS

post

s fil

led

Tota

l num

ber o

f SM

S po

sts

vaca

nt

% o

f SM

S po

sts

vaca

nt

Hea

d of

De-

partm

ent

11

100

00

Sal

ary

Leve

l 15

11

100

00

Sal

ary

Leve

l 14

55

100

00

Sal

ary

Leve

l 13

2519

766

24

Tota

l32

2681

619



168

Tabl

e 54

: Adv

ertis

ing

and

fillin

g of

SM

S po

sts

for t

he p

erio

d 1

Apr

il 20

18 a

nd 3

1 M

arch

201

9

SMS

Leve

lA

dver

tisin

gFi

lling

of p

osts

Num

ber o

f vac

anci

es p

er le

vel a

dver

tised

in

6 m

onth

s of

bec

omin

g va

cant

N

umbe

r of v

acan

cies

per

leve

l fille

d w

ithin

6

mon

ths

of b

ecom

ing

vaca

ntN

umbe

r of v

acan

cies

per

leve

l not

fille

d w

ithin

6 m

onth

s bu

t file

d w

ithin

1 m

onth

s

Hea

d of

Dep

artm

ent

00

0

Sal

ary

Leve

l 16

00

0

Sal

ary

Leve

l 15

00

0

Sal

ary

Leve

l 14

11

0

Sal

ary

Leve

l 13

00

0

Tota

l1

10

Tabl

e 55

: Rea

sons

for n

ot h

avin

g co

mpl

ied

with

the

fillin

g of

fund

ed v

acan

t SM

S ad

vert

ised

with

in 6

mon

ths

and

fille

d w

ithin

12

mon

ths

afte

r be

com

ing

vaca

nt, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Rea

sons

for v

acan

cies

not

adv

ertis

ed w

ithin

six

mon

ths

N/A

- Th

e de

partm

ent c

ompl

ied

Rea

sons

for v

acan

cies

not

fille

d w

ithin

six

mon

ths

N/A

- Th

e de

partm

ent c

ompl

ied

Tabl

e 56

: Dis

cipl

inar

y st

eps

take

n fo

r not

com

plyi

ng w

ith th

e pr

escr

ibed

tim

efra

mes

for fi

lling

SM

S po

sts

with

in 1

2 m

onth

s, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Rea

sons

for v

acan

cies

not

adv

ertis

ed w

ithin

six

mon

ths

N/A

- Th

e de

partm

ent c

ompl

ied

Rea

sons

for v

acan

cies

not

fille

d w

ithin

six

mon

ths

N/A

- Th

e de

partm

ent c

ompl

ied



169

The

Dep

artm

ent c

ompl

ied

with

filli

ng o

f SM

S p

osts

with

in th

e pr

escr

ibed

tim

efra

mes

in li

ne w

ith th

e te

rms

of th

e P

ublic

Ser

vice

Reg

ulat

ions

Cha

pter

1,

Par

t VII

C.1

A. T

here

wer

e th

eref

ore

no re

ason

s to

take

dis

cipl

inar

y st

eps

in te

rms

of S

ectio

n 16

A (1

) or (

2) o

f the

Pub

lic S

ervi

ce A

ct.

3.4

Job

eva

luat

ion

The

tabl

es b

elow

indi

cate

the

num

ber o

f job

s ev

alua

ted

durin

g th

e ye

ar u

nder

revi

ew. T

hey

also

pro

vide

sta

tistic

s on

the

num

ber o

f pos

ts u

pgra

ded

or

dow

ngra

ded.

Tabl

e 57

: Job

eva

luat

ion

by s

alar

y ba

nd, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Sala

ry b

and

Num

ber o

f pos

ts

on a

ppro

ved

esta

blis

hmen

t

Num

ber o

f job

s ev

alua

ted

% o

f pos

ts

eval

uate

d by

sa

lary

ban

dPo

sts

upgr

aded

Post

s do

wng

rade

d

Num

ber

% o

f po

sts

eval

uate

dN

umbe

r%

of

post

s ev

alua

ted

Low

er S

kille

d (L

evel

s 1-

2) 3

2 3

0 9

3.80

0 0

.00

0 0

.00

Ski

lled

(Lev

els

3-5)

241

221

91.

70 8

100

.00

0 0

.00

Hig

hly

Ski

lled

Pro

duct

ion

(Lev

els

6-8)

283

239

84.

50 4

100

.00

0 0

.00

Hig

hly

Ski

lled

Sup

ervi

sion

(Lev

els

9-12

) 1

91 1

37 7

1.70

5 1

00.0

0 0

0.0

0

Sen

ior M

anag

emen

t Ser

vice

Ban

d A

15

11

73.

30 1

100

.00

0 0

.00

Sen

ior M

anag

emen

t Ser

vice

Ban

d B

4 4

100

.00

1 1

00.0

0 0

0.0

0

Sen

ior M

anag

emen

t Ser

vice

Ban

d D

1 0

0.0

0 0

0.0

0 0

0.0

0

Con

tract

(Lev

els

3-5)

1 0

0.0

0 0

0.0

0 0

0.0

0

Con

tract

(Lev

els

6-8)

16

14

87.

50 0

0.0

0 0

0.0

0

Con

tract

(Lev

els

9-12

) 1

7 1

0 5

8.80

2 1

00.0

0 0

0.0

0

Con

tract

Ban

d A

6 5

83.

30 1

100

.00

0 0

.00

Con

tract

Ban

d B

4 4

100

.00

0 0

.00

0 0

.00

Con

tract

Ban

d C

2 1

50.

00 1

100

.00

0 0

.00



170

Sala

ry b

and

Num

ber o

f pos

ts

on a

ppro

ved

esta

blis

hmen

t

Num

ber o

f job

s ev

alua

ted

% o

f pos

ts

eval

uate

d by

sa

lary

ban

dPo

sts

upgr

aded

Post

s do

wng

rade

d

TOTA

L 8

13 6

76 8

3.10

23

100

.00

0 0

.00

The

follo

win

g ta

ble

indi

cate

s th

e nu

mbe

r of e

mpl

oyee

s w

hose

pos

ition

s w

ere

upgr

aded

due

to th

eir p

osts

bei

ng u

pgra

ded.

The

num

ber o

f em

ploy

ees

can

diffe

r fro

m th

e nu

mbe

r of p

osts

upg

rade

d as

not

all

empl

oyee

s ar

e au

tom

atic

ally

abs

orbe

d in

to th

e ne

w p

osts

and

som

e of

the

post

s up

grad

ed m

ay b

e va

cant

.

Tabl

e 58

: Pro

file

of e

mpl

oyee

s w

hose

pos

ition

s w

ere

upgr

aded

due

to th

eir p

osts

bei

ng u

pgra

ded,

1 A

pril

2018

to

31 M

arch

201

9

Gen

der

Afr

ican

Asi

anC

olou

red

Whi

teTo

tal

Fem

ale

00

00

0M

ale

00

00

0

Tota

l0

00

00

Em

ploy

ees

with

a d

is-

abili

ty0



171

The

follo

win

g ta

ble

indi

cate

s th

e nu

mbe

r of c

ases

whe

re re

mun

erat

ion

band

s ex

ceed

ed th

e gr

ade

dete

rmin

ed b

y jo

b ev

alua

tion.

Rea

sons

for t

he d

evia

tions

ar

e pr

ovid

ed in

eac

h ca

se.

Tabl

e 59

: Em

ploy

ees

with

sal

ary

leve

ls h

ighe

r tha

n th

ose

dete

rmin

ed b

y jo

b ev

alua

tion

by o

ccup

atio

n, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Occ

upat

ion

Num

ber o

f em

ploy

ees

Job

eval

uatio

n le

vel

Rem

uner

atio

n le

vel

Rea

son

for d

evia

tion

N/A

0N

/AN

/AN

/A

Tota

l num

ber o

f em

ploy

ees

who

sal

arie

s ex

ceed

ed th

e le

vel d

eter

min

ed b

y jo

b ev

alua

tion

N/A

Perc

enta

ge o

f tot

al e

mpl

oyee

sN

/A

The

follo

win

g ta

ble

indi

cate

s th

e be

nefic

iarie

s of

the

abov

e in

term

s of

race

, gen

der a

nd d

isab

ility

.

Tabl

e 60

: Pro

file

of e

mpl

oyee

s w

ho h

ave

sala

ry le

vels

hig

her t

han

thos

e de

term

ined

by

job

eval

uatio

n, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Gen

der

Afr

ican

Asi

anC

olou

red

Whi

teTo

tal

Fem

ale

00

00

0

Mal

e0

00

00

Tota

l0

00

00

Em

ploy

ees

with

a

disa

bilit

y0

00

00

Tota

l num

ber o

f em

ploy

ees

who

se s

alar

ies

exce

eded

the

grad

es d

eter

min

e by

job

eval

uatio

n0



172

3.5

Em

ploy

men

t Cha

nges

This

sec

tion

give

s in

form

atio

n ab

out c

hang

es o

f em

ploy

men

t dur

ing

the

finan

cial

yea

r. Tu

rnov

er r

ates

indi

cate

tren

ds in

the

empl

oym

ent p

rofil

e of

the

depa

rtmen

t. Th

e fo

llow

ing

tabl

es p

rovi

de a

sum

mar

y of

turn

over

rate

s by

sal

ary

band

and

crit

ical

occ

upat

ions

.

Tabl

e 61

: Ann

ual t

urno

ver r

ates

by

sala

ry b

and,

1 A

pril

2018

to 3

1 M

arch

201

9

Sala

ry b

and

Num

ber o

f em

ploy

ees

at

begi

nnin

g of

per

iod

App

oint

men

ts

and

tran

sfer

s in

to th

e de

part

men

t

Term

inat

ions

and

tran

sfer

s ou

t of

the

depa

rtm

ent

Turn

over

rate

Ski

lled

(Lev

els

3-5)

Per

man

ent

162

36

5 3

.10

Hig

hly

Ski

lled

Pro

duct

ion

(Lev

els

6-8)

Per

man

ent

209

7 8

3.8

0

Hig

hly

Ski

lled

Sup

ervi

sion

(Lev

els

9-12

) Per

man

ent

112

3 6

5.4

0

Sen

ior M

anag

emen

t Ser

vice

Ban

d A

Per

man

ent

11

0 0

0.0

0

Sen

ior M

anag

emen

t Ser

vice

Ban

d B

Per

man

ent

5 0

1 2

0.00

Sen

ior M

anag

emen

t Ser

vice

Ban

d D

Per

man

ent

1 0

0 0

.00

Oth

er P

erm

anen

t 1

0 0

0.0

0

Con

tract

(Lev

els

1-2)

Per

man

ent

23

0 0

0.0

0

Con

tract

(Lev

els

3-5)

Per

man

ent

18

5 8

44.

40

Con

tract

(Lev

els

6-8)

Per

man

ent

4 1

2 0

0.0

0

Con

tract

(Lev

els

9-12

) Per

man

ent

19

3 5

26.

30

Con

tract

Ban

d A

Per

man

ent

6 0

1 1

6.70

Con

tract

Ban

d B

Per

man

ent

4 1

0 0

.00

Con

tract

Ban

d C

Per

man

ent

2 0

. 0

0.0

0

Tota

l 5

77 9

7 3

5 6

.10



173

Tabl

e 62

: Ann

ual t

urno

ver r

ates

by

criti

cal o

ccup

atio

n, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Crit

ical

occ

upat

ion

Num

ber o

f em

ploy

ees

at b

e-gi

nnin

g of

per

iod,

Apr

il 20

18

App

oint

men

ts a

nd

tran

sfer

s in

to th

e de

part

men

t

Term

inat

ions

an

d tr

ansf

ers

out o

f the

de-

part

men

t

Turn

over

rate

Adm

inis

trativ

e R

elat

ed 5

5 3

2 3

.60

App

rais

ers-

Valu

ers

and

Rel

ated

Pro

fess

iona

ls 1

0 0

0.0

0

Arc

hivi

sts

Cur

ator

s an

d R

elat

ed 3

1 0

0.0

0

Bui

ldin

g an

d ot

her P

rope

rty C

aret

aker

1 0

0 0

.00

Car

togr

aphe

rs a

nd S

urve

yors

2 0

0 0

.00

Cle

aner

s in

offi

ces

wor

ksho

ps h

ospi

tals

etc

. 2

7 2

7 1

3.7

0

Clie

nt In

form

atio

n C

lerk

s (s

witc

hboa

rd re

cept

ion)

2 0

0 0

.00

Com

mun

icat

ion

and

Info

rmat

ion

Rel

ated

16

0 0

0.0

0

Com

pute

r Pro

gram

mer

s 1

0 0

0.0

0

Com

pute

r Sys

tem

Des

igne

rs a

nd A

naly

sts

6 0

1 1

6.70

Fina

nce

and

Eco

nom

ics

Rel

ated

8 0

1 1

2.50

Fina

ncia

l and

Rel

ated

4 2

1 2

5.00

Fina

ncia

l Cle

rks

and

Cre

dit C

ontro

llers

21

1 0

0.0

0

Food

Ser

vice

s A

ids

and

Wai

ters

1 0

0 0

.00

Hea

d of

Dep

artm

ent &

Chi

ef E

xecu

tive

Offi

cer

2 0

0 0

.00

His

toria

ns a

nd P

oliti

cal S

cien

tists

1 0

0 0

.00

Hum

an R

esou

rces

& O

rgan

izat

iona

l Dev

elop

men

t and

R

elat

ed 3

5 5

7 2

0.00

Hum

an R

esou

rces

Rel

ated

40

4 4

10.

00

Lang

uage

Pra

ctiti

oner

s In

terp

rete

rs a

nd R

elat

ed 4

0 0

0.0

0

Libr

aria

ns a

nd R

elat

ed P

rofe

ssio

nals

5 0

1 2

0.00

Libr

ary

Mai

l and

Rel

ated

Cle

rks

10

0 0

0.0

0

Logi

stic

al S

uppo

rt P

erso

nnel

4 0

0 0

.00



174

Crit

ical

occ

upat

ion

Num

ber o

f em

ploy

ees

at b

e-gi

nnin

g of

per

iod,

Apr

il 20

18

App

oint

men

ts a

nd

tran

sfer

s in

to th

e de

part

men

t

Term

inat

ions

an

d tr

ansf

ers

out o

f the

de-

part

men

t

Turn

over

rate

Mat

eria

l-rec

ordi

ng a

nd T

rans

port

Cle

rks

6 0

0 0

.00

Mes

seng

ers

Por

ters

and

Del

iver

ers

8 1

1 1

2.50

Oth

er A

dmin

istra

tive

and

Rel

ated

Cle

rks

and

Org

aniz

ers

82

24

5 6

.10

Oth

er A

dmin

istra

tive

Pol

icy

and

Rel

ated

Offi

cers

1 0

0 0

.00

Oth

er A

dmin

istra

tive

Sup

port

and

Rel

ated

121

5 3

2.5

0

Oth

er In

form

atio

n Te

chno

logy

Per

sonn

el 3

0 1

33.

30

Oth

er O

ccup

atio

ns 2

0 3

4 2

0.00

Psy

chol

ogis

ts a

nd V

ocat

iona

l Cou

nsel

lors

1 0

0 0

.00

Ris

k M

anag

emen

t and

Sec

urity

Ser

vice

s 1

0 0

0.0

0

Sec

reta

ries

and

Oth

er k

eybo

ard

Ope

ratin

g C

lerk

s 3

8 2

0 0

.00

Sec

urity

Gua

rds

19

18

1 5

.30

Sec

urity

Offi

cers

1 0

0 0

.00

Sen

ior M

anag

ers

27

1 2

7.4

0

Tota

l 5

77 9

7 3

5 6

.10



175

Tabl

e 63

: Rea

sons

why

sta

ff le

ft th

e de

part

men

t, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Term

inat

ion

Type

N

umbe

r%

Dea

th4

11.4

0

Res

igna

tion

1440

.00

Exp

iry o

f con

tract

925

.70

Dis

mis

sal-m

isco

nduc

t1

2.90

Ret

irem

ent

720

.00

Oth

er0

0.00

Tota

l35

100.

00

Tabl

e 64

: Pro

mot

ions

by

criti

cal o

ccup

atio

n, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Occ

upat

ion

Empl

oyee

s 1

Apr

il 20

18Pr

omot

ions

to a

noth

er

sala

ry le

vel

Sala

ry le

vel

prom

otio

ns a

s a

%

of e

mpl

oyee

s by

oc

cupa

tion

Prog

ress

ions

to

anot

her n

otch

w

ithin

a s

alar

y le

vel

Not

ch

prog

ress

ion

as a

%

of e

mpl

oyee

s by

occ

upat

ion

Adm

inis

trativ

e R

elat

ed 5

5.00

6.0

0 1

0.90

41.

00 7

4.50

App

rais

ers-

Valu

ers

and

Rel

ated

Pro

fess

iona

ls 1

.00

0.0

0 0

.00

1.0

0 1

00.0

0

Arc

hivi

sts

Cur

ator

s an

d R

elat

ed 3

.00

0.0

0 0

.00

3.0

0 1

00.0

0

Bui

ldin

g an

d ot

her P

rope

rty C

aret

aker

s 1

.00

0.0

0 0

.00

1.0

0 1

00.0

0

Car

togr

aphe

rs a

nd S

urve

yors

2.0

0 0

.00

0.0

0 1

.00

50.

00

Cle

aner

s in

offi

ces

wor

ksho

ps h

ospi

tals

etc

. 2

7.00

0.0

0 0

.00

2.0

0 7

.40

Clie

nt In

form

atio

n C

lerk

s (s

witc

hboa

rd re

cept

ion)

2.0

0 0

.00

0.0

0 0

.00

0.0

0

Com

mun

icat

ion

and

Info

rmat

ion

Rel

ated

16.

00 0

.00

0.0

0 1

3.00

81.

30

Com

pute

r Pro

gram

mer

s 1

.00

0.0

0 0

.00

0.0

0 0

.00

Com

pute

r Sys

tem

Des

igne

rs a

nd A

naly

sts

6.0

0 0

.00

0.0

0 4

.00

66.

70



176

Occ

upat

ion

Empl

oyee

s 1

Apr

il 20

18Pr

omot

ions

to a

noth

er

sala

ry le

vel

Sala

ry le

vel

prom

otio

ns a

s a

%

of e

mpl

oyee

s by

oc

cupa

tion

Prog

ress

ions

to

anot

her n

otch

w

ithin

a s

alar

y le

vel

Not

ch

prog

ress

ion

as a

%

of e

mpl

oyee

s by

occ

upat

ion

Fina

nce

and

Eco

nom

ics

Rel

ated

8.0

0 0

.00

0.0

0 4

.00

50.

00

Fina

ncia

l and

Rel

ated

4.0

0 0

.00

0.0

0 1

.00

25.

00

Fina

ncia

l Cle

rks

and

Cre

dit C

ontro

llers

21.

00 0

.00

0.0

0 2

0.00

95.

20

Food

Ser

vice

s A

ids

and

Wai

ters

1 0

0.0

0 1

100

.00

Hea

d of

Dep

artm

ent &

Chi

ef E

xecu

tive

Offi

cer

2 0

0.0

0 1

50.

00

His

toria

ns a

nd P

oliti

cal S

cien

tists

1 0

0.0

0 1

100

.00

Hum

an R

esou

rces

& O

rgan

izat

iona

l Dev

elop

men

t an

d R

elat

ed 3

5 0

0.0

0 2

7 7

7.10

Hum

an R

esou

rces

Rel

ated

40

1 2

.50

28

70.

00

Lang

uage

Pra

ctiti

oner

s In

terp

rete

rs a

nd R

elat

ed 4

0 0

.00

2 5

0.00

Libr

aria

ns a

nd R

elat

ed P

rofe

ssio

nals

5 0

0.0

0 2

40.

00

Libr

ary

Mai

l and

Rel

ated

Cle

rks

10

0 0

.00

6 6

0.00

Logi

stic

al S

uppo

rt P

erso

nnel

4 0

0.0

0 3

75.

00

Mat

eria

l-rec

ordi

ng a

nd T

rans

port

Cle

rks

6 0

0.0

0 5

83.

30

Mes

seng

ers

Por

ters

and

Del

iver

ers

8 0

0.0

0 8

100

.00

Oth

er A

dmin

istra

tive

and

Rel

ated

Cle

rks

and

Org

aniz

ers

82

4 4

.90

70

85.

40

Oth

er A

dmin

istra

tive

Pol

icy

and

Rel

ated

Offi

cers

1 0

0.0

0 0

0.0

0

Oth

er A

dmin

istra

tive

Sup

port

and

Rel

ated

121

00.

0015

12.4

0

Oth

er In

form

atio

n Te

chno

logy

Per

sonn

el3

133

.30

266

.70

Oth

er O

ccup

atio

ns20

15.

0012

60.0

0

Psy

chol

ogis

ts a

nd V

ocat

iona

l Cou

nsel

lors

10

0.00

00.

00

Ris

k M

anag

emen

t and

Sec

urity

Ser

vice

s1

00.

001

100.

00

Sec

reta

ries

and

Oth

er k

eybo

ard

Ope

ratin

g C

lerk

s38

00.

0028

73.7

0

Sec

urity

Gua

rds

190

0.00

00.

00



177

Occ

upat

ion

Empl

oyee

s 1

Apr

il 20

18Pr

omot

ions

to a

noth

er

sala

ry le

vel

Sala

ry le

vel

prom

otio

ns a

s a

%

of e

mpl

oyee

s by

oc

cupa

tion

Prog

ress

ions

to

anot

her n

otch

w

ithin

a s

alar

y le

vel

Not

ch

prog

ress

ion

as a

%

of e

mpl

oyee

s by

occ

upat

ion

Sec

urity

Offi

cers

10

0.00

110

0.00

Sen

ior M

anag

ers

270

0.00

1970

.40

Tota

l 5

7714

2.4

032

356

.00

Tabl

e 65

: Pro

mot

ions

by

sala

ry b

and,

1 A

pril

2018

to 3

1 M

arch

201

9

Sala

ry B

and

Empl

oyee

s 1

Apr

il 20

18Pr

omot

ions

to a

noth

er

sala

ry le

vel

Sala

ry b

and

prom

otio

ns

as a

% o

f em

ploy

ees

by

sala

ry le

vel

Prog

ress

ions

to

anot

her n

otch

w

ithin

a s

alar

y le

vel

Not

ch p

ro-

gres

sion

as

a %

of

empl

oyee

s by

sal

ary

band

Ski

lled

(Lev

els

3-5)

, Per

man

ent

162

0 0

.00

43

26.

50

Hig

hly

Ski

lled

Pro

duct

ion

(Lev

els

6-8)

, Per

man

ent

209

4 1

.90

158

75.

60

Hig

hly

Ski

lled

Sup

ervi

sion

(Lev

els

9-12

), P

erm

anen

t 1

12 1

0 8

.90

92

82.

10

Sen

ior M

anag

emen

t (Le

vels

>=

13),

Per

man

ent

17

0 0

.00

11

64.

70

Oth

er, P

erm

anen

t 1

0 0

.00

0 0

.00

Con

tract

(Lev

els

1-2)

, Per

man

ent

23

0 0

.00

0 0

.00

Con

tract

(Lev

els

3-5)

, Per

man

ent

18

0 0

.00

0 0

.00

Con

tract

(Lev

els

6-8)

, Per

man

ent

4 0

0.0

0 1

25.

00

Con

tract

(Lev

els

9-12

), P

erm

anen

t 1

9 0

0.0

0 1

1 5

7.90

Con

tract

(Lev

els

>= 1

3), P

erm

anen

t 1

2 0

0.0

0 7

58.

30

Tota

l 5

77 1

4 2

.40

323

56.

00



178

3.6

Empl

oym

ent e

quity

Tabl

e 66

: Tot

al n

umbe

r of e

mpl

oyee

s (in

clud

ing

empl

oyee

s w

ith d

isab

ilitie

s) in

eac

h of

the

follo

win

g oc

cupa

tiona

l cat

egor

ies

as o

n 31

Mar

ch

2019

Occ

upat

iona

l cat

egor

yM

ale

Fem

ale

Tota

l

Afr

ican

Col

oure

dIn

dian

Whi

teA

fric

anC

olou

red

Indi

anW

hite

Pro

fess

iona

ls52

61

358

02

312

5

Tech

nici

ans

and

Ass

ocia

te

Pro

fess

ions

253

01

321

02

64

Labo

urer

s an

d R

elat

ed

Wor

kers

180

00

410

00

59

Ser

vice

Sho

p an

d M

arke

t S

ales

Wor

kers

100

00

100

00

20

Cle

rks

128

51

016

06

13

304

Sen

ior O

ffici

als

and

Man

ager

s14

00

012

10

229

Tota

l24

714

24

313

83

1060

1

Em

ploy

ees

with

dis

abili

ties

00

00

00

00

0

Tabl

e 67

: Tot

al n

umbe

r of e

mpl

oyee

s (in

clud

ing

empl

oyee

s w

ith d

isab

ilitie

s) in

eac

h of

the

follo

win

g oc

cupa

tiona

l ban

ds a

s on

31

Mar

ch 2

019

Occ

upat

iona

l ban

dM

ale

Fem

ale

Tota

l

Afr

ican

Col

oure

dIn

dian

Whi

teA

fric

anC

olou

red

Indi

anW

hite

Top

Man

agem

ent

00

00

10

00

1S

enio

r Man

agem

ent

51

00

51

02

14P

rofe

ssio

nally

qua

lified

and

ex

perie

nced

spe

cial

ists

and

m

id-m

anag

emen

t

433

13

561

04

111



179

Occ

upat

iona

l ban

dM

ale

Fem

ale

Tota

l

Afr

ican

Col

oure

dIn

dian

Whi

teA

fric

anC

olou

red

Indi

anW

hite

Ski

lled

tech

nica

l and

aca

-de

mic

ally

qua

lified

wor

kers

, ju

nior

man

agem

ent,

supe

r-vi

sors

, for

emen

866

00

114

20

221

0

Sem

i-ski

lled

and

disc

retio

nary

dec

isio

n m

akin

g

923

00

913

10

190

Uns

kille

d an

d de

fined

de

cisi

on m

akin

g4

00

025

00

029

Con

tract

(Top

M

anag

emen

t)0

00

01

00

12

Con

tract

(Sen

ior

Man

agem

ent)

50

00

40

10

10

Con

tract

(Pro

fess

iona

lly

Qua

lified

)6

00

19

01

017

Con

tract

(Ski

lled

Tech

nica

l)5

11

07

10

116

Con

tract

(Sem

i-Ski

lled)

10

00

00

00

1

Tota

l24

714

24

313

83

1060

1

Tabl

e 68

: Rec

ruitm

ent f

or th

e pe

riod

1 A

pril

2018

to 3

1 M

arch

201

9

Occ

upat

iona

l ban

dM

ale

Fem

ale

Tota

l

Afr

ican

Col

oure

dIn

dian

Whi

teA

fric

anC

olou

red

Indi

anW

hite

Pro

fess

iona

lly q

ualifi

ed a

nd

expe

rienc

ed s

peci

alis

ts a

nd

mid

-man

agem

ent

10

00

20

00

3

Ski

lled

tech

nica

l and

ac

adem

ical

ly q

ualifi

ed

wor

kers

, jun

ior

man

agem

ent,

supe

rvis

ors,

fo

rem

en

10

00

60

00

7



180

Occ

upat

iona

l ban

dM

ale

Fem

ale

Tota

l

Afr

ican

Col

oure

dIn

dian

Whi

teA

fric

anC

olou

red

Indi

anW

hite

Sem

i-ski

lled

and

disc

retio

nary

dec

isio

n m

akin

g

181

00

170

00

36

Uns

kille

d an

d de

fined

de

cisi

on m

akin

g4

00

026

00

030

Con

tract

(Sen

ior

Man

agem

ent)

00

00

00

10

1

Con

tract

(Pro

fess

iona

lly

qual

ified

)1

00

02

00

03

Con

tract

(Ski

lled

tech

nica

l)3

11

05

10

112

Con

tract

(Sem

i-ski

lled)

41

00

00

00

5

Tota

l32

31

058

11

197

Tabl

e 69

: Pro

mot

ions

for t

he p

erio

d 1

Apr

il 20

18 to

31

Mar

ch 2

019

Occ

upat

iona

l ban

dM

ale

Fem

ale

Tota

l

Afr

ican

Col

oure

dIn

dian

Whi

teA

fric

anC

olou

red

Indi

anW

hite

Sen

ior M

anag

emen

t4

10

04

10

111

Pro

fess

iona

lly q

ualifi

ed a

nd

expe

rienc

ed s

peci

alis

ts a

nd

mid

-man

agem

ent

373

11

571

02

102

Ski

lled

tech

nica

l and

ac

adem

ical

ly q

ualifi

ed

wor

kers

, jun

ior

man

agem

ent,

supe

rvis

ors,

fo

rem

en

654

01

882

02

162

Sem

i-ski

lled

and

disc

retio

nary

dec

isio

n m

akin

g

220

00

210

00

43

Con

tract

(Sen

ior

Man

agem

ent)

40

00

30

00

7



181

Occ

upat

iona

l ban

dM

ale

Fem

ale

Tota

l

Afr

ican

Col

oure

dIn

dian

Whi

teA

fric

anC

olou

red

Indi

anW

hite

Con

tract

(Pro

fess

iona

lly

qual

ified

)4

00

07

00

011

Con

tract

(Ski

lled

tech

nica

l)0

00

01

00

01

Tota

l13

68

12

181

40

533

7

Em

ploy

ees

with

dis

abili

ties

00

00

10

00

1

Tabl

e 70

: Ter

min

atio

ns fo

r the

per

iod

1 A

pril

2018

to 3

1 M

arch

201

9

Occ

upat

iona

l ban

dM

ale

Fem

ale

Tota

l

Afr

ican

Col

oure

dIn

dian

Whi

teA

fric

anC

olou

red

Indi

anW

hite

Sen

ior M

anag

emen

t1

00

00

00

01

Pro

fess

iona

lly q

ualifi

ed a

nd

expe

rienc

ed s

peci

alis

ts a

nd

mid

-man

agem

ent

10

00

50

00

6

Ski

lled

tech

nica

l and

aca

-de

mic

ally

qua

lified

wor

kers

, ju

nior

man

agem

ent,

supe

r-vi

sors

, for

emen

50

01

20

00

8

Sem

i-ski

lled

and

disc

retio

n-ar

y de

cisi

on m

akin

g3

00

02

00

05

Uns

kille

d an

d de

fined

dec

i-si

on m

akin

g0

00

01

00

01

Con

tract

(Sen

ior M

anag

e-m

ent)

10

00

00

00

1

Con

tract

(Pro

fess

iona

lly

qual

ified

)1

00

04

00

05

Con

tract

(Sem

i-ski

lled)

62

00

00

00

8

Tota

l 18

20

114

00

035



182

Occ

upat

iona

l ban

dM

ale

Fem

ale

Tota

l

Afr

ican

Col

oure

dIn

dian

Whi

teA

fric

anC

olou

red

Indi

anW

hite

Em

ploy

ees

with

Dis

abili

ties

00

01

00

00

1

Tabl

e 71

: Dis

cipl

inar

y ac

tion

for t

he p

erio

d 1

Apr

il 20

18 to

31

Mar

ch 2

019

Dis

cipl

inar

y ac

tion

Mal

eFe

mal

eTo

tal

Afr

ican

Col

oure

dIn

dian

Whi

teA

fric

anC

olou

red

Indi

anW

hite

Dis

cipl

inar

y ac

tion

70

00

20

00

9

Tabl

e 72

: Ski

lls d

evel

opm

ent f

or th

e pe

riod

1 A

pril

2018

to 3

1 M

arch

201

9

Occ

upat

iona

l cat

egor

yM

ale

Fem

ale

Tota

l

Afr

ican

Col

oure

dIn

dian

Whi

teA

fric

anC

olou

red

Indi

anW

hite

Legi

slat

ors,

sen

ior

offic

ials

and

man

ager

s15

20

012

00

130

Pro

fess

iona

ls11

00

024

00

237

Tech

nici

ans

and

asso

ciat

e pr

ofes

sion

als

791

00

129

31

221

5

Cle

rks

40

00

70

00

11

Ser

vice

and

sal

es

wor

kers

90

00

90

00

18

Ski

lled

agric

ultu

re a

nd

fishe

ry w

orke

rs0

00

00

00

00

Cra

ft an

d re

late

d tra

des

wor

kers

00

00

00

00

0



183

Occ

upat

iona

l cat

egor

yM

ale

Fem

ale

Tota

l

Afr

ican

Col

oure

dIn

dian

Whi

teA

fric

anC

olou

red

Indi

anW

hite

Pla

nt a

nd m

achi

ne

oper

ator

s an

d as

sem

bler

s0

00

00

00

00

Ele

men

tary

occ

upat

ions

90

00

490

00

58

Tota

l12

73

00

230

31

536

9

Em

ploy

ees

with

di

sabi

litie

s0

00

00

00

05



184

3.7

Sign

ing

of P

erfo

rman

ce A

gree

men

ts b

y SM

S m

embe

rs

All

mem

bers

of t

he S

MS

mus

t con

clud

e an

d si

gn p

erfo

rman

ce a

gree

men

ts w

ithin

spe

cific

tim

efra

mes

. Inf

orm

atio

n re

gard

ing

the

sign

ing

of p

erfo

rman

ce

agre

emen

ts b

y S

MS

mem

bers

, rea

sons

for n

ot c

ompl

ying

with

in th

e pr

escr

ibed

tim

efra

mes

and

dis

cipl

inar

y st

eps

take

n is

pre

sent

ed h

ere.

Tabl

e 73

: Sig

ning

of P

erfo

rman

ce A

gree

men

ts b

y SM

S m

embe

rs a

s on

31

May

201

8

SMS

Leve

lTo

tal n

umbe

r of f

unde

d SM

S po

sts

Tota

l num

ber o

f SM

S m

embe

rsTo

tal n

umbe

r of

sign

ed

perf

orm

ance

agr

eem

ents

Sign

ed p

erfo

rman

ce a

gree

men

ts

as %

of t

otal

num

ber o

f SM

S m

embe

rs

Leve

l 15

22

00%

Leve

l 14

88

810

0%

Leve

l 13

1717

1588

%

Tota

l27

2723

85%

Tabl

e 74

: Rea

sons

for n

ot h

avin

g co

nclu

ded

perf

orm

ance

agr

eem

ents

for a

ll SM

S m

embe

rs a

s on

31

Mar

ch 2

019

Rea

sons

Two

SM

S m

embe

rs w

ere

appo

inte

d af

ter 3

1 M

ay 2

018.

One

sub

mitt

ed a

fter t

he d

eadl

ine.

One

did

not

com

ply.

Tabl

e 75

: Dis

cipl

inar

y st

eps

take

n ag

ains

t SM

S m

embe

rs fo

r not

hav

ing

conc

lude

d Pe

rfor

man

ce A

gree

men

ts a

s on

31

Mar

ch 2

019

Rea

sons

Dis

cipl

inar

y pr

oces

s is

in p

rogr

ess.



185

3.8

Per

form

ance

Rew

ards

To e

ncou

rage

goo

d pe

rform

ance

, the

dep

artm

ent g

rant

ed th

e fo

llow

ing

perfo

rman

ce re

war

ds d

urin

g th

e ye

ar u

nder

revi

ew. T

he in

form

atio

n is

pre

sent

ed

in te

rms

of ra

ce, g

ende

r, di

sabi

lity,

sal

ary

band

s an

d cr

itica

l occ

upat

ions

(defi

ned

abov

e).

Tabl

e 76

: Per

form

ance

rew

ards

by

race

, gen

der a

nd d

isab

ility

, 1 A

pril

2018

to 3

1 M

arch

201

9

Rac

e an

d ge

nder

Ben

efici

ary

profi

leC

ost

Num

ber o

f be

nefic

iarie

sN

umbe

r of

empl

oyee

s%

of t

otal

with

in

grou

pC

ost (

R’0

00)

Aver

age

cost

per

em

ploy

ee

Afri

can,

Fem

ale

225

309

722

342

10 4

10.0

0

Afri

can,

Mal

e17

024

569

1 88

011

060

.00

Asi

an, F

emal

e1

333

17.2

117

215

.00

Asi

an, M

ale

12

5011

.88

11 8

84.0

0

Col

oure

d, F

emal

e6

875

71.0

711

845

.00

Col

oure

d, M

ale

1014

7113

4.14

13 4

14.0

0

Tota

l Bla

cks,

Fem

ale

232

320

722

430.

6010

477

.00

Tota

l Bla

cks,

Mal

e18

126

169

2 02

6.24

11 1

95.0

0

Whi

te, F

emal

e5

862

93.1

718

634

.00

Whi

te, M

ale

24

5027

.58

13 7

92.0

0

Em

ploy

ees

with

a d

isab

ility

98

112

110.

0012

293

.00

Tota

l42

960

171

4 68

8.00

10 9

28.0

0



186

Tabl

e 77

: Per

form

ance

rew

ards

by

sala

ry b

and

for p

erso

nnel

bel

ow S

MS,

1 A

pril

2018

to 3

1 M

arch

201

9

Sala

ry b

and

Ben

efici

ary

profi

leC

ost

Tota

l cos

t as

a %

of t

he to

tal

pers

onne

l ex

pend

iture

Num

ber o

f be

nefic

iarie

sN

umbe

r of

empl

oyee

s%

of t

otal

w

ithin

sal

ary

band

s

Tota

l cos

t (R

’000

)Av

erag

e co

st

per e

mpl

oyee

Low

er S

kille

d (L

evel

s 1-

2) 0

29

0 0

0 0

Ski

lled

(Lev

els

3-5)

118

190

62

781

6 6

23 1

18

Hig

hly

Ski

lled

Pro

duct

ion

(Lev

els

6-8)

185

210

88

1 9

49 1

0 53

9 1

85

Hig

hly

Ski

lled

Sup

ervi

sion

(Lev

els

9-12

) 9

5 1

11 8

5 1

285

13

536

95

Con

tract

(Lev

els

3-5)

0 1

0 0

0 0

Con

tract

(Lev

els

6-8)

4 1

6 2

5 3

8 9

518

4

Con

tract

(Lev

els

9-12

) 1

6 1

7 9

4 2

17 1

3 62

4 1

6

Tota

l 4

18 5

74 7

2 4

273

10

223

418



187

Tabl

e 78

: Per

form

ance

rew

ards

by

criti

cal o

ccup

atio

n, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Crit

ical

occ

upat

ion

Ben

efici

ary

profi

leC

ost

Num

ber o

f be

nefic

iarie

sN

umbe

r of

empl

oyee

s%

of t

otal

with

in

occu

patio

nTo

tal c

ost (

R’0

00)

Aver

age

cost

per

em

ploy

ee

Fina

ncia

l cle

rks

and

cred

it co

ntro

llers

17

22

77.

30 1

42.2

5 8

368

Hum

an re

sour

ces

cler

ks 8

6 1

22 7

0.50

575

.13

6 6

88

Sec

urity

offi

cers

1 1

100

.00

9.1

3 9

129

Hum

an re

sour

ces

& o

rgan

isat

ion

deve

lopm

ent &

rela

te p

rof

30

34

88.

20 3

47.4

4 1

1 58

1

Mes

seng

ers

porte

rs a

nd d

eliv

erer

s 8

8 1

00.0

0 5

8.31

7 2

89

Ris

k m

anag

emen

t and

sec

urity

se

rvic

es 1

1 1

00.0

0 1

2.55

12

545

Fina

nce

and

econ

omic

s re

late

d 7

7 1

00.0

0 1

24.8

1 1

7 83

0

Logi

stic

al s

uppo

rt pe

rson

nel

3 4

75.

00 3

4.35

11

451

Oth

er a

dmin

istra

tion

& re

late

d cl

erks

an

d or

gani

sers

72

103

69.

90 7

63.7

7 1

0 60

8

App

rais

ers-

valu

ers

and

rela

ted

prof

essi

onal

s 1

1 1

00.0

0 1

3.39

13

388

Oth

er o

ccup

atio

ns 1

8 2

0 9

0.00

180

.43

10

024

Fina

ncia

l and

rela

ted

prof

essi

onal

s 3

4 7

5.00

34.

59 1

1 53

0

Bui

ldin

g an

d ot

her p

rope

rty c

aret

aker

s 1

1 1

00.0

0 6

.55

6 5

51

Adm

inis

trativ

e re

late

d 3

9 5

8 6

7.20

556

.58

14

271

Com

mun

icat

ion

and

info

rmat

ion

rela

ted

16

15

106

.70

210

.26

13

141

His

toria

ns a

nd p

oliti

cal s

cien

tists

1 1

100

.00

11.

71 1

1 70

9

Sec

reta

ries

& o

ther

key

boar

d op

erat

ing

cler

ks 3

2 3

9 8

2.10

318

.52

9 9

54

Cle

aner

s in

offi

ces

wor

ksho

ps h

ospi

tals

et

c. 4

30

13.

30 3

6.65

9 1

61



188

Crit

ical

occ

upat

ion

Ben

efici

ary

profi

leC

ost

Num

ber o

f be

nefic

iarie

sN

umbe

r of

empl

oyee

s%

of t

otal

with

in

occu

patio

nTo

tal c

ost (

R’0

00)

Aver

age

cost

per

em

ploy

ee

Libr

ary

mai

l and

rela

ted

cler

ks 9

10

90.

00 9

2.58

10

286

Hum

an re

sour

ces

rela

ted

38

41

92.

70 4

84.4

0 1

2 74

7

Hea

d of

dep

artm

ent/c

hief

exe

cutiv

e of

ficer

1 2

50.

00 1

2.06

12

063

Com

pute

r pro

gram

mer

s. 1

1 1

00.0

0 9

.52

9 5

18La

ngua

ge p

ract

ition

ers

inte

rpre

ters

&

othe

r com

mun

icat

ion

4 4

100

.00

38.

21 9

553

Arc

hivi

sts

cura

tors

and

rela

ted

prof

es-

sion

als

3 4

75.

00 3

6.98

12

327

Mat

eria

l-rec

ordi

ng a

nd tr

ansp

ort c

lerk

s 4

6 6

6.70

33.

49 8

373

Psy

chol

ogis

ts a

nd v

ocat

iona

l cou

nsel

-lo

rs 1

1 1

00.0

0 1

8.99

18

992

Oth

er a

dmin

istra

tive

polic

y an

d re

late

d of

ficer

s 0

1 0

.00

0.0

0 0

Sen

ior m

anag

ers

14

26

53.

80 3

75.7

4 2

6 83

9

Clie

nt in

form

cle

rks

(sw

itchb

oard

rece

p-tio

nist

info

rm c

lerk

s) 1

2 5

0.00

6.2

6 6

265

Com

pute

r sys

tem

des

igne

rs a

nd a

na-

lyst

s. 5

3 1

66.7

0 5

0.68

10

135

Car

togr

aphe

rs a

nd s

urve

yors

0 2

0.0

0 0

.00

0

Oth

er in

form

atio

n te

chno

logy

per

son-

nel.

2 3

66.

70 2

7.99

13

997

Sec

urity

gua

rds

1 1

8 5

.60

7.4

9 7

490

Food

ser

vice

s ai

ds a

nd w

aite

rs 1

1 1

00.0

0 7

.72

7 7

17

Info

rmat

ion

tech

nolo

gy re

late

d 0

1 0

.00

0.0

0 0



189

Crit

ical

occ

upat

ion

Ben

efici

ary

profi

leC

ost

Num

ber o

f be

nefic

iarie

sN

umbe

r of

empl

oyee

s%

of t

otal

with

in

occu

patio

nTo

tal c

ost (

R’0

00)

Aver

age

cost

per

em

ploy

ee

Libr

aria

ns a

nd re

late

d pr

ofes

sion

als

4 4

100

.00

49.

69 1

2 42

4

Tota

l 4

29 6

01 7

1.40

4 6

88.2

2 1

0 92

8

Tabl

e 79

: Per

form

ance

rela

ted

rew

ards

(cas

h bo

nuse

s) b

y sa

lary

ban

d fo

r SM

S, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Sala

ry b

and

Ben

efici

ary

profi

leC

ost

Tota

l cos

t as

a %

of t

he to

tal

pers

onne

l ex

pend

iture

Num

ber o

f be

nefic

iarie

sN

umbe

r of

empl

oyee

s%

of t

otal

with

in

sala

ry b

ands

Tota

l cos

t (R

’000

)Av

erag

e co

st p

er

empl

oyee

Ban

d A

8 1

6 5

0.00

257

32

135

1.4

0

Ban

d B

3 8

37.

50 1

57 5

2 62

2 1

.40

Ban

d C

0 2

0.0

0 0

0 0

.00

Ban

d D

0 1

0.0

0 0

0 0

.00

Tota

l 1

1 2

7 4

0.70

414

37

722

1.2

0

3.9

Fore

ign

wor

kers

The

tabl

es b

elow

sum

mar

ise

the

empl

oym

ent o

f for

eign

nat

iona

ls in

the

depa

rtmen

t in

term

s of

sal

ary

band

and

maj

or o

ccup

atio

n.

Tabl

e 80

: For

eign

wor

kers

by

sala

ry b

and,

1 A

pril

2018

to 3

1 M

arch

201

9

Sala

ry b

and

1 A

pril

2018

31 M

arch

201

9C

hang

e

Num

ber

% o

f tot

alN

umbe

r%

of t

otal

Num

ber

% C

hang

e

N/A

00

00

00



190

Tabl

e 81

: For

eign

wor

kers

by

maj

or o

ccup

atio

n, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Maj

or o

ccup

atio

n1

Apr

il 20

1831

Mar

ch 2

019

Cha

nge

Num

ber

% o

f tot

alN

umbe

r%

of t

otal

Num

ber

% C

hang

e

N/A

00

00

00

3.10

Lea

ve u

tilis

atio

n

Tabl

e 82

: Sic

k le

ave,

1 J

anua

ry 2

018

to 3

1 D

ecem

ber 2

018

Sala

ry b

and

Tota

l day

s%

day

s w

ith m

edic

al

cert

ifica

tion

Num

ber o

f em

ploy

ees

usin

g si

ck le

ave

% o

f tot

al e

mpl

oyee

s us

ing

sick

leav

eAv

erag

e da

ys p

er

empl

oyee

Estim

ated

cos

t (R

’000

)

Con

tract

(Lev

els

13-1

6) 1

5 8

0 6

2.9

0 3

65

Con

tract

(Lev

els

6-8)

25

92

3 1

.40

8 3

1

Con

tract

(Lev

els

9-12

) 8

6 9

7 8

3.8

0 1

1 1

89

Hig

hly

skill

ed p

rodu

ctio

n (L

evel

s 6-

8) 5

09 8

8 7

4 3

5.20

7 6

86

Hig

hly

skill

ed s

uper

visi

on

(Lev

els

9-12

) 4

72 8

3 6

4 3

0.50

7 1

084

Low

er s

kille

d (L

evel

s 1-

2) 1

7 7

0 8

3.8

0 2

10

Sen

ior m

anag

emen

t (Le

v-el

s 13

-16)

56

85

9 4

.30

6 2

34

Ski

lled

(Lev

els

3-5)

219

93

38

18.

10 6

164

Tota

l 1

399

87

210

100

.00

7 2

464



191

Tabl

e 83

: Dis

abili

ty le

ave

(tem

pora

ry a

nd p

erm

anen

t), 1

Jan

uary

201

8 to

31

Dec

embe

r 201

8

Sala

ry b

and

Tota

l%

day

s w

ith m

edic

al c

ertifi

catio

n

Req

uire

d ba

sic

med

ical

atte

ntio

n on

ly 3

100

.00

Tem

pora

ry T

otal

Dis

able

men

t 0

0.0

0

Per

man

ent D

isab

lem

ent

0 0

.00

Fata

l 0

0.0

0

TOTA

L 3

100%

The

tabl

e be

low

sum

mar

ises

the

utili

satio

n of

ann

ual le

ave.

The

wag

e ag

reem

ent c

oncl

uded

with

trad

e un

ions

in th

e P

SC

BC

in 2

000

requ

ires

man

agem

ent

of a

nnua

l lea

ve to

pre

vent

hig

h le

vels

of a

ccru

ed le

ave

bein

g pa

id a

t the

tim

e of

term

inat

ion

of s

ervi

ce.

Tabl

e 84

: Ann

ual l

eave

take

n, 1

Jan

uary

201

8 to

31

Dec

embe

r 201

8

Sala

ry b

and

Tota

l day

s ta

ken

Num

ber o

f em

ploy

ees

usin

g an

nual

leav

eAv

erag

e pe

r em

ploy

ee

Con

tract

(Lev

els

13-1

6) 1

95.0

0 1

6.00

12.

00

Con

tract

(Lev

els

6-8)

85.

00 1

2.00

7.0

0

Con

tract

(Lev

els

9-12

) 2

77.0

0 1

6.00

17.

00

Hig

hly

skill

ed p

rodu

ctio

n (L

evel

s 6-

8) 3

924

.00

20.

00 1

92.0

0

Hig

hly

skill

ed s

uper

visi

on (L

evel

s 9-

12)

2 4

03.0

0 2

2.00

111

.00

Low

er s

kille

d (L

evel

s 1-

2) 1

70.0

0 9

.00

19.

00

Sen

ior m

anag

emen

t (Le

vels

13-

16)

336

.00

20.

00 1

7.00

Ski

lled

(Lev

els

3-5)

2 5

43.0

0 1

7.00

152

.00

Tota

l 9

933

.00

19.

00 5

27.0

0



192

Tabl

e 85

: Cap

ped

leav

e ta

ken,

1 J

anua

ry 2

018

to 3

1 D

ecem

ber 2

018

Sala

ry b

and

Tota

l day

s of

cap

ped

leav

e ta

ken

Num

ber o

f em

ploy

ees

usin

g ca

pped

leav

eAv

erag

e nu

mbe

r of d

ays

take

n pe

r em

ploy

eeAv

erag

e ca

pped

leav

e pe

r em

ploy

ee a

s on

31

Mar

ch 2

018

Con

tract

(Lev

els

13-1

6) 0

.00

0.0

0 0

.00

0.0

0

Con

tract

(Lev

els

6-8)

0.0

0 0

.00

0.0

0 0

.00

Con

tract

(Lev

els

9-12

) 0

.00

0.0

0 0

.00

0.0

0

Hig

hly

skill

ed p

rodu

ctio

n (L

evel

s 6-

8) 0

.00

0.0

0 0

.00

31.

00

Hig

hly

skill

ed s

uper

visi

on (L

evel

s 9-

12)

18.

00 1

.00

18.

00 3

4.00

Low

er s

kille

d (L

evel

s 1-

2) 0

.00

0.0

0 0

.00

0.0

0

Sen

ior m

anag

emen

t (Le

vels

13-

16)

0.0

0 0

.00

0.0

0 3

9.00

Ski

lled

(Lev

els

3-5)

0.0

0 0

.00

0.0

0 3

1.00

Tota

l 1

8.00

1.0

0 1

8.00

32.

00

The

follo

win

g ta

ble

sum

mar

ises

pay

men

ts m

ade

to e

mpl

oyee

s as

a re

sult

of le

ave

not t

aken

.

Tabl

e 86

: Lea

ve p

ay-o

uts,

1 A

pril

2018

to 3

1 M

arch

201

9

Rea

son

Tota

l am

ount

N

umbe

r of e

mpl

oyee

sAv

erag

e pe

r em

ploy

ee

Ann

ual -

dis

coun

ting

with

resi

gnat

ion

50

000

1.0

0 5

0 00

0

Ann

ual -

gra

tuity

: dea

th/re

tirem

ent/m

edic

al re

tirem

ent

85

000

4.0

0 2

1. 2

50

Cap

ped

- gra

tuity

: dea

th/re

tirem

ent/m

edic

al re

tirem

ent

63

000

2.0

0 3

1 50

0

Tota

l 1

97 0

00-

-



193

3.11

HIV

/AID

S &

Hea

lth P

rom

otio

n Pr

ogra

mm

es

Tabl

e 87

: Ste

ps ta

ken

to re

duce

the

risk

of o

ccup

atio

nal e

xpos

ure

Uni

ts/c

ateg

orie

s of

em

ploy

ees

iden

tified

to b

e at

hig

h ris

k of

con

trac

ting

HIV

& re

late

d di

seas

es (i

f any

) K

ey s

teps

take

n to

redu

ce th

e ris

k

Yout

h (b

etw

een

18 a

nd 3

5 ye

ars)

Mar

ketin

g of

the

Em

ploy

ee H

ealth

and

Wel

lnes

s pr

ogra

mm

es

Pro

mot

ion

of d

epar

tmen

tal s

uppo

rt se

rvic

es (Z

inak

ekel

e se

rvic

es)

Acc

essi

bilit

y of

the

Hea

lthy

Life

styl

e R

isk

Ass

essm

ent s

ervi

ce

Wor

ld A

IDS

Day

cel

ebra

tion

Mar

ried

coup

les

Acc

essi

bilit

y of

mal

e an

d fe

mal

e co

ndom

s w

ithin

the

depa

rtmen

t

HIV

, TB

, STI

and

AID

S a

war

enes

s

Dis

tribu

tion

of c

ondo

ms

(mal

e &

fem

ale)



194

Tabl

e 88

: Det

ails

of h

ealth

pro

mot

ion

and

HIV

/AID

S pr

ogra

mm

es

Que

stio

nYe

sN

oD

etai

ls, i

f yes

Has

the

depa

rtmen

t des

igna

ted

a m

embe

r of t

he S

MS

to

impl

emen

t the

pro

visi

ons

cont

aine

d in

Par

t VI E

of C

hapt

er 1

of

the

Pub

lic S

ervi

ce R

egul

atio

ns, 2

001?

If s

o, p

rovi

de h

er/h

is

nam

e an

d po

sitio

n.

X

Mr A

lex

Sep

eng

Act

ing

Dire

ctor

: Hum

an C

apita

l Man

agem

ent

Doe

s th

e de

partm

ent h

ave

a de

dica

ted

unit

or h

as it

des

igna

ted

spec

ific

staf

f mem

bers

to p

rom

ote

the

heal

th a

nd w

elln

ess

of

your

em

ploy

ees?

If s

o, in

dica

te th

e nu

mbe

r of e

mpl

oyee

s w

ho

are

invo

lved

in th

is ta

sk a

nd th

e an

nual

bud

get t

hat i

s av

aila

ble

for t

his

purp

ose.

X

Pet

er R

amoc

ha: D

D

Mam

phel

a N

yaka

le: A

SD

Mph

o R

anak

e: E

HW

P S

enio

r Pra

ctiti

oner

Kel

ebog

ile S

eaga

: SH

EQ

R S

enio

r Pra

ctiti

oner

20 P

eer E

duca

tors

Has

the

depa

rtmen

t int

rodu

ced

an E

mpl

oyee

Ass

ista

nce

or

Hea

lth P

rom

otio

n P

rogr

amm

e fo

r you

r em

ploy

ees?

If s

o,

indi

cate

the

key

elem

ents

/ser

vice

s of

this

Pro

gram

me.

X

Pee

r Edu

catio

n P

rogr

amm

e, H

ealth

Ris

k as

sess

men

ts,

awar

enes

s C

ampa

igns

, Edu

catio

n, T

rain

ing,

Nut

ritio

n an

d C

ouns

ellin

gH

as th

e de

partm

ent e

stab

lishe

d (a

) com

mitt

ee(s

) as

cont

empl

ated

in P

art V

I E.5

(e) o

f Cha

pter

1 o

f the

Pub

lic

Ser

vice

Reg

ulat

ions

, 200

1? If

so,

ple

ase

prov

ide

the

nam

es o

f th

e m

embe

rs o

f the

com

mitt

ee a

nd th

e st

akeh

olde

r(s)

that

they

re

pres

ent.

X

Pet

er R

amoc

ha, M

amph

ela

Nya

kale

, Mph

o R

anak

e, M

aria

R

atib

a, K

heth

iwe

Moi

ane,

Am

anda

Tha

bath

a, M

mas

abat

a K

utoa

ne, L

efhi

edi,

Kgo

mot

so; M

icha

el S

hile

nge;

Sib

ongi

le

Nhl

apo;

Am

anda

Tha

bath

a; P

aul M

akha

le; M

nike

lo M

amile

; Th

abis

ile G

umed

e; M

pho

Mok

oena

;

Mar

gare

t Sho

ngw

eH

as th

e de

partm

ent r

evie

wed

its

empl

oym

ent p

olic

ies

and

prac

tices

to e

nsur

e th

at th

ese

do n

ot u

nfai

rly d

iscr

imin

ate

agai

nst e

mpl

oyee

s on

the

basi

s of

thei

r HIV

sta

tus?

If s

o, li

st th

e em

ploy

men

t pol

icie

s/pr

actic

es s

o re

view

ed.

X

App

rove

d S

TI, T

B, H

IV &

AID

S m

ains

tream

ed p

olic

y an

d E

mpl

oyee

Wel

lnes

s P

rogr

amm

es im

plem

ente

d

Has

the

depa

rtmen

t int

rodu

ced

mea

sure

s to

pro

tect

HIV

-po

sitiv

e em

ploy

ees

or th

ose

perc

eive

d to

be

HIV

-pos

itive

from

di

scrim

inat

ion?

If s

o, li

st th

e ke

y el

emen

ts o

f the

se m

easu

res.

X

App

rove

d S

TI, T

B, H

IV &

AID

S m

ains

tream

ed p

olic

y an

d H

ealth

an

d P

rodu

ctiv

ity M

anag

emen

t

Doe

s th

e de

partm

ent e

ncou

rage

its

empl

oyee

s to

und

ergo

Vo

lunt

ary

Cou

nsel

ling

and

Test

ing?

If s

o, li

st th

e re

sults

that

you

ha

ve y

ou a

chie

ved.

X

125

empl

oyee

s te

sted

and

24h

r sup

port

serv

ices

ava

ilabl

e fo

r em

ploy

ees

and

thei

r im

med

iate

fam

ilies

Has

the

depa

rtmen

t des

igna

ted

a m

embe

r of t

he S

MS

to

impl

emen

t the

pro

visi

ons

cont

aine

d in

Par

t VI E

of C

hapt

er 1

of

the

Pub

lic S

ervi

ce R

egul

atio

ns, 2

001?

If s

o, p

rovi

de h

er/h

is

nam

e an

d po

sitio

n.

X

Mr A

lex

Sep

eng

Act

ing

Dire

ctor

: Hum

an C

apita

l Man

agem

ent



195

3.12

Lab

our r

elat

ions

Tabl

e 89

: Col

lect

ive

agre

emen

ts, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Subj

ect m

atte

rD

ate

Tota

l num

ber o

f col

lect

ive

agre

emen

tsN

one

Tabl

e 90

: Mis

cond

uct a

nd d

isci

plin

ary

hear

ings

fina

lised

, 1 A

pril

2018

to 3

1 M

arch

201

9

Out

com

es o

f dis

cipl

inar

y he

arin

gsN

umbe

r%

of t

otal

Cor

rect

iona

l cou

nsel

ling

00

Verb

al w

arni

ng0

0

Writ

ten

war

ning

00

Fina

l writ

ten

war

ning

110

Sus

pend

ed w

ithou

t pay

00

Fine

00

Dem

otio

n0

0

Dis

mis

sal

110

Not

gui

lty1

10

Cas

e w

ithdr

awn

00

Tota

l3

30



196

Tabl

e 91

: Typ

es o

f mis

cond

uct a

ddre

ssed

at d

isci

plin

ary

hear

ings

, 1 A

pril

2018

to 3

1 M

arch

201

9

Ty

pe o

f mis

cond

uct

Num

ber

% o

f tot

al

Con

trave

ntio

n of

pro

cure

men

t pro

cedu

res

and

recr

uitm

ent a

nd s

elec

tion

polic

y1

10

Con

trave

ntio

n of

recr

uitm

ent a

nd s

elec

tion

polic

y de

term

inat

ion

on in

tern

s in

the

Pub

lic S

ervi

ce2

20

Abs

ente

eism

, drin

king

alc

ohol

dur

ing

wor

king

hou

rs a

nd s

exua

l har

assm

ent

110

Mis

use

of G

G v

ehic

le a

nd fr

aud

110

Con

trave

ntio

n of

pro

cure

men

t pro

cess

es2

20

Irreg

ular

app

oint

men

t and

con

trave

ntio

n of

PM

DS

pol

icy

110

Mis

use

of G

G v

ehic

le2

20

Tota

l10

100

Tabl

e 92

: Grie

vanc

es lo

gged

, 1 A

pril

2018

to 3

1 M

arch

201

9

Grie

vanc

esN

umbe

r%

of t

otal

Num

ber o

f grie

vanc

es re

solv

ed2

40

Num

ber o

f grie

vanc

es n

ot re

solv

ed3

60

Tota

l num

ber o

f grie

vanc

es lo

dged

510

0

Tabl

e 93

: Dis

pute

s lo

gged

with

Cou

ncils

, 1 A

pril

2014

to 3

1 M

arch

201

9

Dis

pute

sN

umbe

r%

of t

otal

Ong

oing

44

Uph

eld

22

Aba

ndon

cas

es

11

Dis

mis

sed

99



197

Dis

pute

sN

umbe

r%

of t

otal

Set

tlem

ent

11

Tota

l num

ber o

f dis

pute

s lo

dged

44

Tabl

e 94

: Str

ike

actio

ns, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Tota

l num

ber o

f per

sons

wor

king

day

s lo

st

0

Tota

l cos

t of w

orki

ng d

ays

lost

0

Am

ount

reco

vere

d as

a re

sult

of n

o w

ork

no p

ay (R

’000

)0

Tabl

e 95

: Pre

caut

iona

ry s

uspe

nsio

ns, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Num

ber o

f peo

ple

susp

ende

d 0

Num

ber o

f peo

ple

who

se s

uspe

nsio

n ex

ceed

ed 3

0 da

ys

0

Aver

age

num

ber o

f day

s su

spen

ded

0

Cos

t (R

’000

) of s

uspe

nsio

ns

0



198

3.13

Ski

lls d

evel

opm

ent

This

sec

tion

desc

ribes

the

depa

rtmen

t’s a

ctio

ns in

rela

tion

to s

kills

dev

elop

men

t dur

ing

the

repo

rting

per

iod.

Tab

le 9

6: T

rain

ing

need

s id

entifi

ed, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Occ

upat

iona

l cat

egor

yG

ende

rN

umbe

r of

empl

oyee

s as

at 1

A

pril

2018

Trai

ning

nee

ds id

entifi

ed a

t sta

rt o

f the

repo

rtin

g pe

riod

Lear

ners

hips

Skill

s pr

ogra

mm

es

and

othe

r sho

rt

cour

ses

Oth

er

form

s of

tr

aini

ngTo

tal

Legi

slat

ors,

sen

ior o

ffici

als

and

man

ager

sFe

mal

e1 1

-R

ecor

ds M

anag

emen

t fo

r Arc

hive

s

Adv

ance

d E

xcel

Tr

aini

ng

-2

Mal

e7

-R

ecor

ds M

anag

emen

t fo

r Arc

hive

s -

7

Pro

fess

iona

lsFe

mal

e-

--

--

Mal

e-

--

-



199

Occ

upat

iona

l cat

egor

yG

ende

rN

umbe

r of

empl

oyee

s as

at 1

A

pril

2018

Trai

ning

nee

ds id

entifi

ed a

t sta

rt o

f the

repo

rtin

g pe

riod

Lear

ners

hips

Skill

s pr

ogra

mm

es

and

othe

r sho

rt

cour

ses

Oth

er

form

s of

tr

aini

ngTo

tal

Tech

nici

ans

and

asso

ciat

e pr

ofes

sion

als

Fem

ale

24 4 12 3 5 11 20

-A

rts M

anag

emen

t

Geo

grap

hica

l In

form

atio

n S

yste

m

Trai

ning

Pro

ject

Man

agem

ent

Des

ign

and

Dev

elop

Le

arni

ng P

rogr

amm

es

Dat

a A

naly

sis

Phy

sica

l Rec

reat

ion

Rec

ords

Man

agem

ent

-79

Mal

e28 2 10 1 4 9 25

-A

rts M

anag

emen

t

Geo

grap

hica

l In

form

atio

n S

yste

ms

Pro

ject

Man

agem

ent

Des

ign

and

Dev

elop

Le

arni

ng P

rogr

amm

es

Dat

a A

naly

sis

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sica

l Rec

reat

ion

Rec

ords

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agem

ent

-79

Sub

tota

lFe

mal

e81

--

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Mal

e86

--

-86

Tota

l16

716

7



200

Tabl

e 97

: Tra

inin

g pr

ovid

ed, 1

Apr

il 20

18 to

31

Mar

ch 2

019

3.14

Inj

urie

s on

dut

y

The

follo

win

g ta

ble

prov

ides

info

rmat

ion

abou

t inj

urie

s on

dut

y du

ring

the

repo

rting

per

iod.

Tabl

e 98

: Inj

urie

s on

dut

y, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Nat

ure

of in

jury

on

duty

Num

ber

% o

f tot

al

Req

uire

d ba

sic

med

ical

atte

ntio

n on

ly3

100%

Tem

pora

ry to

tal d

isab

lem

ent

00%

Per

man

ent d

isab

lem

ent

00%

Fata

l0

0%

Tota

l3

100%

3.15

Util

isat

ion

of c

onsu

ltant

s

The

follo

win

g ta

bles

giv

e in

form

atio

n ab

out u

tilis

atio

n of

con

sulta

nts

who

pro

vide

d th

e de

partm

ent w

ith a

ny o

f the

follo

win

g pr

ofes

sion

al s

ervi

ces

agai

nst

rem

uner

atio

n re

ceiv

ed fr

om a

ny s

ourc

e:

1.

Ren

derin

g of

exp

ert a

dvic

e

2.

Dra

fting

pro

posa

ls fo

r the

exe

cutio

n of

spe

cific

task

s

3.

Exe

cutio

n of

a s

peci

fic ta

sk w

hich

is o

f a te

chni

cal o

r int

elle

ctua

l nat

ure

but e

xclu

des

an e

mpl

oyee

of a

dep

artm

ent.

Tabl

e 99

: Con

sulta

nt a

ppoi

ntm

ents

usi

ng a

ppro

pria

ted

fund

s, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Proj

ect t

itle

Tota

l num

ber o

f con

sulta

nts

that

wor

ked

on p

roje

ctD

urat

ion

(wor

k da

ys)

Con

trac

t val

ue

in R

and

N/A

00

0



201

Tabl

e 10

0: In

divi

dual

con

sulta

nt a

ppoi

ntm

ents

usi

ng a

ppro

pria

ted

fund

s, 1

Apr

il 20

18 to

31

Mar

ch 2

019

Tota

l num

ber o

f pro

ject

sTo

tal i

ndiv

idua

l con

sulta

nts

Tota

l dur

atio

n (w

ork

days

)To

tal c

ontr

act

valu

e in

Ran

d

N/A

00

0

Tabl

e 10

1: C

onsu

ltant

app

oint

men

ts u

sing

app

ropr

iate

d fu

nds

in te

rms

of h

isto

rical

ly d

isad

vant

aged

indi

vidu

als

(HD

Is),

1 A

pril

2018

to 3

1 M

arch

201

9

Proj

ect t

itle

Perc

enta

ge o

wne

rshi

p by

HD

I gro

ups

Perc

enta

ge m

anag

emen

t by

HD

I gro

ups

Num

ber o

f co

nsul

tant

s fr

om H

DI

grou

ps th

at

wor

ked

on

the

proj

ect

N/A

00

0

Tabl

e 10

2: C

onsu

ltant

app

oint

men

ts u

sing

don

or fu

nds,

1 A

pril

2018

to 3

1 M

arch

201

9

Proj

ect t

itle

Tota

l num

ber o

f con

sulta

nts

that

w

orke

d on

the

proj

ect

Dur

atio

n

(wor

k da

ys)

Don

or a

nd

cont

ract

va

lue

in R

and

N/A

00

0

Tabl

e 10

3 In

divi

dual

con

sulta

nt a

ppoi

ntm

ent s

uing

don

or fu

nds,

1 A

pril

2018

to 3

1 M

arch

201

9

Tota

l num

ber o

f pro

ject

sTo

tal i

ndiv

idua

l con

sulta

nts

Tota

l dur

atio

n

Wor

k da

ysTo

tal c

ontr

act

valu

e in

Ran

d

N/A

00

0



202

Tabl

e 10

4: A

naly

sis

of c

onsu

ltant

app

oint

men

ts u

sing

don

or fu

nds,

in te

rms

of H

DIs

, for

the

perio

d 1

Apr

il 20

18 a

nd 3

1 M

arch

201

9

Proj

ect t

itle

Perc

enta

ge o

wne

rshi

p by

HD

I gro

ups

Perc

enta

ge m

anag

emen

t by

HD

I gro

ups

Num

ber o

f co

nsul

tant

s fr

om H

DI

grou

ps th

at

wor

k on

the

proj

ect

N/A

00

0

3.16

Sev

eran

ce p

acka

ges

Tabl

e 10

5: E

mpl

oyee

-initi

ated

sev

eran

ce p

acka

ges

gran

ted,

1 A

pril

2018

to 3

1 M

arch

201

9

Sala

ry b

and

Num

ber o

f app

licat

ions

re

ceiv

edN

umbe

r of a

pplic

atio

ns

refe

rred

to M

PSA

Num

ber o

f app

licat

ions

su

ppor

ted

by M

PSA

Num

ber o

f pa

ckag

es a

ppro

ved

by d

epar

tmen

t

Low

er s

kille

d (L

evel

s 1-

2)0

00

0

Ski

lled

Leve

ls 3

-5)

00

00

Hig

hly

skill

ed p

rodu

ctio

n (L

evel

s 6-

8)0

00

0

Hig

hly

skill

ed s

uper

visi

on(L

evel

s 9-

12)

00

00

Sen

ior m

anag

emen

t (Le

vels

13-

16)

00

00

Tota

l0

00

0

PART E: FinancialInformation

2018/19 ANNUAL FINANCIAL STATEMENTS


204

Report of the Auditor-General to the Gauteng Provincial Legislature on Vote No.12: Gauteng Department of Sport, Arts, Culture and Recreation

Report on the audit of the fi nancial statements

Opinion

1. I have audited the fi nancial statements of the Gauteng Department of Sport, Arts, Culture and Recreation set out on pages 212 to 286, which comprise the appropriation statement, the statement of fi nancial position as at 31 March 2019, the statement of fi nancial performance, the statement of changes in net assets, and the cash fl ow statement for the year then ended, as well as the notes to the fi nancial statements, including a summary of signifi cant accounting policies.

2. In my opinion, the fi nancial statements present fairly, in all material respects, the fi nancial position of the Gauteng Department of Sport, Arts, Culture and Recreation as at 31 March 2019, and its fi nancial performance and cash fl ows for the year then ended in accordance with the Modifi ed Cash Standards (MCS) prescribed by the National Treasury and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and the Division of Revenue Act of South Africa, 2018 (Act No. 1 of 2018) (DORA).

Basis for opinion

3. I conducted my audit in accordance with the International Standards on Auditing (ISAs). My responsibilities under those standards are further described in the Auditor-General’s responsibilities for the audit of the fi nancial statements section of this auditor’s report.

4. I am independent of the department in accordance with Sections 290 and 291 of the International Ethics Standards Board for Accountants’ Code of ethics for professional

accountants (IESBA code), parts 1 and 3 of the International Ethics Standards Board for Accountants’ International Code of Ethics for Professional Accountants (including International Independence Standards) and the ethical requirements that are relevant to my audit in South Africa. I have fulfi lled my other ethical responsibilities in accordance with these requirements and the IESBA codes.

5. I believe that the audit evidence I have obtained is suffi cient and appropriate to provide a basis for my opinion.

Emphasis of matters

6. I draw attention to the matters below. My opinion is not modifi ed in respect of these matters:

Material uncertainty related to contingent liabilities

7. With reference to note 17.1 to the fi nancial statements, the department is the defendant in various lawsuits. The department is opposing the claims made. The ultimate outcome of these matters could not be determined and no provision for any liability that may result was made in the fi nancial statements.

Underspending on the annual appropriation

8. As disclosed in the appropriation statement, the department materially underspent the budget by R126 552 000 on programmes 1, 2, 3 and 4.

Other matter

9. I draw attention to the matter below. My opinion is not modifi ed in respect of this matter.

Unaudited supplementary schedules

10. The supplementary information set out on pages 287 to 304 does not form part of the fi nancial statements and is presented as additional information. I have not audited these schedule(s) and, accordingly, I do not express an opinion on them.



205

Responsibilities of the Accounting Offi cer for the fi nancial statements

11. The Accounting Offi cer is responsible for the preparation and fair presentation of the fi nancial statements in accordance with MCS and the requirements of the PFMA and DORA, and for such internal control as the Accounting Offi cer determines is necessary to enable the preparation of fi nancial statements that are free from material misstatement, whether due to fraud or error.

12. In preparing the fi nancial statements, the Accounting Offi cer is responsible for assessing the department’s ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern basis of accounting unless the appropriate governance structure either intends to liquidate the department or to cease operations, or has no realistic alternative but to do so.

Auditor-General’s responsibilities for the audit of the fi nancial statements

13. My objectives are to obtain reasonable assurance about whether the fi nancial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes my opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with the ISAs will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in aggregate, they could reasonably be expected to infl uence the economic decisions of users taken on the basis of these fi nancial statements.

14. A further description of my responsibilities for the audit of the fi nancial statements is included in the annexure to this auditor’s report.

Report on the audit of the annual performance report

Introduction and scope

15. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA) and the general notice issued in terms thereof, I have a responsibility to report material fi ndings on the reported performance information against predetermined objectives for selected programmes presented in the annual performance report. I performed procedures to identify fi ndings but not to gather evidence to express assurance.

16. My procedures address the reported performance information, which must be based on the approved performance planning documents of the department. I have not evaluated the completeness and appropriateness of the performance indicators included in the planning documents. My procedures also did not extend to any disclosures or assertions relating to planned performance strategies and information in respect of future periods that may be included as part of the reported performance information. Accordingly, my fi ndings do not extend to these matters.

17. I evaluated the usefulness and reliability of the reported performance information in accordance with the criteria developed from the performance management and reporting framework, as defi ned in the general notice, for the following selected programmes presented in the annual performance report of the department for the year ended 31 March 2019:

Programmes Pages in the annual

performance report

Programme 2- Cultural Affairs 54 – 89Programme 3- Library and Archival Services

91 - 103

Programme 4- Sport and Recreation

104 - 121



206

18. I performed procedures to determine whether the reported performance information was properly presented and whether performance was consistent with the approved performance planning documents. I performed further procedures to determine whether the indicators and related targets were measurable and relevant, and assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.

19. The material fi ndings in respect of the usefulness and reliability of the selected programmes are as follows:

Programme 4: Sports and RecreationVarious indicators

20. I was unable to obtain suffi cient appropriate audit evidence for the reported achievements of 8 of the 32 indicators relating to this programme. This was due to limitations placed on the scope of my work. I was unable to confi rm the reported achievements by alternative means. Consequently, I was unable to determine whether any adjustments were required to the reported achievements in the annual performance report of the indicators listed below.

21. I did not raise any material fi ndings on the usefulness and reliability of the reported performance information for these programmes:

• Programme 2 - Cultural Affairs

• Programme 3 - Library and Archival Services

Other matters

22. I draw attention to the matters below.

Achievement of planned targets

23. Refer to the annual performance report on pages 46 to 121 for information on the achievement of planned targets for the year and explanations provided for the under/over achievement of a number of targets. This information should be considered in the context of the material fi ndings on the usefulness and reliability of the reported performance information in paragraphs 20 to 24 of this report.

Adjustment of material misstatements

24. I identifi ed material misstatements in the annual performance report submitted for auditing. These material misstatements were on the reported performance information of Library and Archival Services and Sport and Recreation. As management subsequently corrected only some of the misstatements, I raised material fi ndings on the reliability of the reported performance information. Those that.were not corrected are reported above

No Indicator Description Reported Achievement

1 Number of athletes supported by the sport academies (sector indicator) 1 847

2 Number of people trained to deliver the Club Development Programme 849

3 Number of people participating in the Water Safety Programme 1 543

4 Number of people actively participating in organised active recreation events (sector indicator)

162 200

5 Number of learners participating in school sport tournaments at a district level (sector Indicator)

31 500

6 Number of learners participating in school sport tournaments at provincial level 12 000

7 Number of learners supported to participate in the National school sport competition (sector indicator)

778

8 Number of people trained to deliver school sport programmes 500



207

Report on the audit of compliance with legislation

Introduction and scope

25. In accordance with the PAA and the general notice issued in terms thereof, I have a responsibility to report material fi ndings on the compliance of the department with specifi c matters in key legislation. I performed procedures to identify fi ndings but not to gather evidence to express assurance.

26. The material fi ndings on compliance with specifi c matters in key legislations are as follows:

Consequence management

27. I was unable to obtain suffi cient appropriate audit evidence that disciplinary steps were taken against some offi cials who had incurred unauthorised, irregular and fruitless and wasteful expenditure as required by section 38(1)(h)(iii) of the PFMA. This was due to proper and complete records that were not maintained as evidence to support the investigations into unauthorised, irregular and fruitless and wasteful expenditure.

28. Disciplinary steps were not taken against some of the offi cials who had incurred and permitted irregular expenditure, as required by section 38(1)(h)(iii) of the PFMA.

Annual fi nancial statements

29. The fi nancial statements submitted for auditing were not prepared in accordance with the prescribed fi nancial reporting framework and supported by full and proper record as required by section 40(1) (a) and (b) of the PFMA. Material misstatements of commitments identifi ed by the auditors in the submitted fi nancial statement were corrected and the supporting records were provided subsequently, resulting in the fi nancial statements receiving an unqualifi ed opinion

Other information

30. The Accounting Offi cer is responsible for the other information. The other information

comprises the information included in the annual report. The other information does not include the fi nancial statements, the auditor’s report and those selected programmes presented in the annual performance report that have been specifi cally reported in this auditor’s report.

31. My opinion on the fi nancial statements and fi ndings on the reported performance information and compliance with legislation do not cover the other information and I do not express an audit opinion or any form of assurance conclusion thereon.

32. In connection with my audit, my responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the fi nancial statements and the selected programmes presented in the annual performance report, or my knowledge obtained in the audit, or otherwise appears to be materially misstated.

33. I did not receive the other information prior to the date of this auditor’s report. When I do receive and read this information, if I conclude that there is a material misstatement therein, I am required to communicate the matter to those charged with governance and request that the other information be corrected. If the other information is not corrected, I may have to retract this auditor’s report and re-issue an amended report as appropriate. However, if it is corrected this will not be necessary.

Internal control defi ciencies

34. I considered internal control relevant to my audit of the fi nancial statements, reported performance information and compliance with applicable legislation; however, my objective was not to express any form of assurance on it. The matters reported below are limited to the signifi cant internal control defi ciencies that resulted in the basis for opinion. The fi ndings on the annual performance report and the fi ndings on compliance with legislation included in this report.



208

35. The Accounting Offi cer did not implement adequate controls to ensure consequence management were effectively implemented.

36. Senior management did not always prepare accurate performance reports due to inadequate review and collation processes. Further, records management processes were inadequate to support timely retrieval of supporting information relating to certain reported performance information.

J ohannesburg31 July 2019



209

An nexure – Auditor-General’s responsibility for the audit1. As part of an audit in accordance with the ISA’s, I

exercise professional judgement and maintain professional scepticism throughout my audit of the fi nancial statements, and the procedures performed on reported performance information for selected programmes and on the department’s compliance with respect to the selected subject matters.

Financial statements

2. In addition to my responsibility for the audit of the fi nancial statements as described in this auditor’s report, I also:

• identify and assess the risks of material misstatement of the fi nancial statements whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is suffi cient and appropriate to provide a basis for my opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control

• obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the department’s internal control

• evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the accounting offi cer.

• conclude on the appropriateness of the accounting offi cer’s use of the going concern basis of accounting in the preparation of the fi nancial statements. I also conclude, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may

cast signifi cant doubt on the department’s ability to continue as a going concern. If I conclude that a material uncertainty exists, I am required to draw attention in my auditor’s report to the related disclosures in the fi nancial statements about the material uncertainty or, if such disclosures are inadequate, to modify the opinion on the fi nancial statements. My conclusions are based on the information available to me at the date of this auditor’s report. However, future events or conditions may cause a department to cease continuing as a going concern

• evaluate the overall presentation, structure and content of the fi nancial statements, including the disclosures, and whether the fi nancial statements represent the underlying transactions and events in a manner that achieves fair presentation

Communication with those charged with governance

3. I communicate with the Accounting Offi cer regarding, among other matters, the planned scope and timing of the audit and signifi cant audit fi ndings, including any signifi cant defi ciencies in internal control that I identify during my audit.

4. I also confi rm to the accounting offi cer that I have complied with relevant ethical requirements regarding independence and communicate all relationships and other matters that may reasonably be thought to have a bearing on my independence and, where applicable, related safeguards.

2018/19 ANNUAL FINANCIAL STATEMENTS 2018/19 ANNUAL FINANCIAL STATEMENTS


210

ANNUAL FINANCIAL STATEMENTS FOR DEPARTMENT OF SPORT, ARTS, CULTURE AND RECREATION

For the year ended 31 March 2019

2018/19 ANNUAL FINANCIAL STATEMENTS 211


APPROPRIATION STATEMENTfor the year ended 31 march 2019



Table of Contents

Table of CAppropriation Statement 213

Notes to the Appropriation Statement 241

Statement of Financial Performance 244

Statement of Financial Position 245

Statement of Changes in Net Assets 246

Cash Flow Statement 247

Accounts Policies 248

Notes to the Annual Financial Statements (including Accounting Policies) 246

Annexures 256




App

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r pro

gram

me

2018

/19

2017

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Shift

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tFi

nal

App

ro-

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tion

Act

ual

Expe

ndi-

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nce

Expe

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as %

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per

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AD

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Act

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2017

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dA

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Shift

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Prog

ram

me

1: A

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INIS

TRAT

ION

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/18

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1.1

OFF

ICE

OF

THE

MEC

2018

/19

2017

/18

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Shift

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1.2

CO

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/19

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/18

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2.1

MA

NA

GEM

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2018

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pri-

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Shift

ing

of

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Goo

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rest

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Paym

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35




2.2

AR

TS &

CU

LTU

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2018

/19

2017

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of

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2.3

HER

ITA

GE

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OU

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RVI

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2018

/19

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/18

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2.4

LAN

GU

AG

E SE

RVI

CES

2018

/19

2017

/18

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Shift

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044

2

044




Prog

ram

me

3: L

IBR

ARY

& A

RC

HIV

ES S

ERVI

CES

2018

/19

2017

/18

Adj

uste

dA

ppro

pri-

atio

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Shift

ing

of

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sVi

rem

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lA

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pri-

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ndi-

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ndi-

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as %

of

fi na

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prog

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6

77




Prog

ram

me

3: L

IBR

ARY

& A

RC

HIV

ES S

ERVI

CES

2018

/19

2017

/18

Adj

uste

dA

ppro

pri-

atio

n

Shift

ing

of

Fund

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rem

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lA

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ndi-

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Inte

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Prog

ram

me

3: L

IBR

ARY

& A

RC

HIV

ES S

ERVI

CES

2018

/19

2017

/18

Adj

uste

dA

ppro

pri-

atio

n

Shift

ing

of

Fund

sVi

rem

ent

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lA

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pri-

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--

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Paym

ents

for fi

nan

cial

ass

ets

--

--

--

--

-

Tota

l 3

24 9

91

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827

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19 1

64

269

779

4

9 38

5 84

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285

565

2

12 6

64




3.1

MA

NA

GEM

ENT

2018

/19

2017

/18

Adj

uste

dA

ppro

pri-

atio

n

Shift

ing

of

Fund

sVi

rem

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Fina

lA

ppro

pri-

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n

Act

ual

Expe

ndi-

ture

Varia

nce

Expe

ndi-

ture

as %

of

fi nal

app

ro-

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tion

Fina

lA

ppro

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Act

ual

expe

ndi-

ture

Econ

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cla

ssifi

catio

nR

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rent

pay

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897

1

106

C

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mpl

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s 1

564

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Goo

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Inte

rest

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rent

on

land

- -

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--

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Tran

sfer

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d su

bsid

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64

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64

64

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Pro

vinc

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ipal

ities

--

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64

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Paym

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ets

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Mac

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Her

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--

--

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le a

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--

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Paym

ents

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cial

ass

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--

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tal

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219

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5

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97

1 1

06




3.2

LIB

RA

RY S

ERVI

CES

2018

/19

2017

/18

Adj

uste

dA

ppro

pri-

atio

n

Shift

ing

of

Fund

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rem

ent

Fina

lA

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pri-

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Act

ual

Expe

ndi-

ture

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ndi-

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as %

of

fi na

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Fina

lA

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ndi-

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Com

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461

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Inte

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3.3

AR

CH

IVES

2018

/19

2017

/18

Adj

uste

dA

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pri-

atio

n

Shift

ing

of

Fund

sVi

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ent

Fina

lA

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Expe

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as %

of

fi na

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Inte

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rent

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Tran

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Pro

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Paym

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21

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4




Prog

ram

me

4: S

POR

T &

REC

REA

TIO

N20

18/1

920

17/1

8

Adj

uste

dA

ppro

pri-

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Shift

ing

of

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rem

ent

Fina

lA

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Act

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Expe

ndi-

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Inve

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and

sup

plie

s -

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21

709

21

709




Prog

ram

me

4: S

POR

T &

REC

REA

TIO

N20

18/1

920

17/1

8

Adj

uste

dA

ppro

pri-

atio

n

Shift

ing

of

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rem

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Fina

lA

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Act

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Expe

ndi-

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Varia

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Expe

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as %

of

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vent

ory:

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perty

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Inte

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Tran

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Pro

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1

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Oth

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to h

ouse

hold

s -

- -

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(9)

-




Prog

ram

me

4: S

POR

T &

REC

REA

TIO

N20

18/1

920

17/1

8

Adj

uste

dA

ppro

pri-

atio

n

Shift

ing

of

Fund

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rem

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Fina

lA

ppro

pri-

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Act

ual

Expe

ndi-

ture

Varia

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Expe

ndi-

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as %

of

fi nal

app

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equ

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11

162

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1

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Her

itage

ass

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Paym

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--

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975

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297

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1

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543

2

62 5

47




4.1

MA

NA

GEM

ENT

2018

/19

2017

/18

Adj

uste

dA

ppro

pri-

atio

n

Shift

ing

of

Fund

sVi

rem

ent

Fina

lA

ppro

pri-

atio

n

Act

ual

Expe

ndi-

ture

Varia

nce

Expe

ndi-

ture

as %

of

fi na

l ap

prop

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tion

Fina

lA

ppro

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n

Act

ual

expe

ndi-

ture

Econ

omic

cla

ssifi

catio

nR

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Cur

rent

pay

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ts 1

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74

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281

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Com

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8 0

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Goo

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2 2

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20

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1

281

42

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343

3

43

Inte

rest

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rent

on

land

--

--

--

--

-

Tran

sfer

s an

d su

bsid

ies

--

--

--

--

-P

rovi

nces

and

mun

icip

aliti

es-

--

--

--

--

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artm

enta

l age

ncie

s an

d ac

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ts-

--

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seho

lds

--

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--

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Paym

ents

for c

apita

l ass

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25

- -

25

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--

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ldin

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ther

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--

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hine

ry a

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men

t 2

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25

--

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Her

itage

ass

ets

--

--

--

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ngib

le a

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--

--

--

--

Paym

ents

for fi

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cial

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ets

--

--

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-TO

TAL

10

372

574

-

10

946

9 6

40

1 3

06

88,1

% 7

722

7

722




4.2

SPO

RT

2018

/19

2017

/18

Adj

uste

dA

ppro

pri-

atio

n

Shift

ing

of

Fund

sVi

rem

ent

Fina

lA

ppro

pri-

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n

Act

ual

Expe

ndi-

ture

Varia

nce

Expe

ndi-

ture

as %

of

fi na

l ap

prop

ria-

tion

Fina

lA

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n

Act

ual

expe

ndi-

ture

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omic

cla

ssifi

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nR

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R’0

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Cur

rent

pay

men

ts 6

5 41

5 (1

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427

) 5

9 32

2 5

8 09

6 1

226

97

,9%

65

426

60

856

Com

pens

atio

n of

em

ploy

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15

367

146

(4

427

) 1

1 08

6 1

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9 9

761

Goo

ds a

nd s

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50

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7 01

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226

97

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51

397

51

095

Inte

rest

and

rent

on

land

--

--

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--

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Tran

sfer

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d su

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65

926

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9 P

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and

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6

5 92

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51

181

51

180

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76

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76

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9

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Paym

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702

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74

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% 5

18

517

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uild

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02

172

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874

5

80

294

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518

5

17

Her

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--

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--

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--

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--

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TAL

132

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(1

406

) (4

427

) 1

26 2

10

124

462

1

748

98

,6%

117

134

1

12 5

62




4.3

REC

REA

TIO

N20

18/1

920

17/1

8

Adj

uste

dA

ppro

pri-

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n

Shift

ing

of

Fund

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Fina

lA

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n

Act

ual

Expe

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Varia

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Expe

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as %

of

fi na

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Fina

lA

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Act

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Econ

omic

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ssifi

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R’0

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pay

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ts 1

04 1

74

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(8

176

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6 53

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5 34

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189

98

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92

949

91

348

Com

pens

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n of

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ploy

ees

74

598

- (8

176

) 6

6 42

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6 23

2 1

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4 32

7 6

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9

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ds a

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29

576

539

-

30

115

29

116

999

96

,7%

28

622

27

349

Inte

rest

and

rent

on

land

--

--

--

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-

Tran

sfer

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1 4

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15

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1

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00

Pro

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--

--

--

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-

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--

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1

321

-

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120

1

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135

1

35

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169

1

00

Paym

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for c

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33

763

(828

) 7

365

4

0 30

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7 10

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3 19

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15

219

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19

486

- 7

365

2

6 85

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14

486

10

107

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t 1

4 27

7 (8

28)

- 1

3 44

9 1

963

1

1 48

6 14

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733

7

32

Her

itage

ass

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--

--

--

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le a

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--

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--

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TOTA

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78

(274

) (8

11)

138

293

1

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08

14

385

89,6

% 1

28 3

37

102

287




4.4

SCH

OO

L SP

OR

T20

18/1

920

17/1

8

Adj

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as %

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9 85

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34

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112

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pens

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9 7

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30

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24

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24

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Inte

rest

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rent

on

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--

--

--

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Tran

sfer

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455

(1

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52

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--

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Paym

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- -

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uild

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--

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-TO

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40

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1 1

06

(1 7

37)

39

677

39

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9 97

6




1. Detail of transfers and subsidies as per the Appropriation Act (after Virement):

Details of these transactions can be viewed to the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.

2. Detail of specifi cally and exclusively appropriated amounts voted (after Virement):

Detail of these transactions can be referenced to note 1 (Annual Appropriation) to the Annual Financial Statements.

3. Detail on payments for fi nancial assets

Detail of these transactions per programme can be referenced to the note on Payments for fi nancial assets to the Annual Financial Statements.

4. Explanations of material variances from Amounts Voted (after Virement):

Per programme Final Appropriation

Actual Expenditure

Variance Variance as a % of Final

AppropriationR’000 R’000 R’000

Programme 1: AdministrationOffi ce of the MEC 8 984 7 551 1 433 15,95%

Corporate Services 165 930 131 788 34 142 20,58%

174 914 139 339 35 575 20,34%The underspend was mainly as result of the vacancy rate of senior and middle managers which were advertised to be fi lled. The savings were utilised towards defrayment of the unauthorised expenditure from the 2015/16 and 2016/17 fi nancial years which was condoned without funding.

Programme 2: Cultural AffairsManagement 12 225 11 691 534 4,37%

Arts and Culture 104 964 99 410 5 554 5,29%

Heritage Services 80 634 62 574 18 060 22,40%

Language Services 1 169 1 167 2 0,17%

198 992 174 842 24 150 12,14%The underspending in Cultural Affairs is due to the slow spending relating to the exhibitions in the two monuments and the challenges of the Heritage component at the Women’s Living Heritage Monument (WLHM).

Programme 3: Library and Information ServicesManagement 477 425 52 10,90%

Library Services 285 576 244 835 40 741 14,27%

Archives Services 33 111 24 519 8 592 25,95%

319 164 269 779 49 385 15,47%Sub-programme Library Services, which includes the recapitalisation of community libraries grant, underspent the allocated budget due to recruitment processes of grants offi cials. The underspending on the Archives sub-programme is due to the delays in fi nalising the Provincial Archive Centre and making it operational.


NOTES TO THE APPROPRIATION STATEMENTfor the year ended 31 march 2019




Programme 4: Sport and RecreationManagement 10 946 9 640 1 306 11,93%

Sport 126 210 124 462 1 748 1,38%

Recreation 138 293 123 908 14 385 10,40%

School Sport 39 677 39 674 3 0,01%

315 126 297 684 17 442 5,53%

In Programme 4, the underspend in the sub-programme Recreation relates mainly to the multi-purpose sport facilities and delays in the procurement of goods and services towards year end.

Per economic classifi cation

Final Appropriation

Actual Expenditure


AppropriationR’000 R’000 R’000

Current paymentsCompensation of employees 284 352 250 629 33 723 11,86%

Goods and services 268 028 238 820 29 208 10,90%

Interest and rent on land 3 3 - 0,00%

Transfers and subsidiesProvinces and municipalities 139 656 139 656 - 0,00%

Departmental agencies and accounts 34 434 34 434 - 0,00%

Higher education institutions - - - -

Public corporations and private enterprises

- - - -

Foreign governments and international organisations

- - - -

Non-profi t institutions 76 459 75 460 999 1,31%

Households 1 875 1 852 23 1,23%

Payments for capital assetsBuildings and other fi xed structures 159 583 130 504 29 079 18,22%

Machinery and equipment 33 011 10 286 22 725 68,14%

Heritage assets 10 625 - 10 625 100,00%

Specialised military assets - - - -

Biological assets - - - -

Land and subsoil assets - - - -

Intangible assets 170 0 170 100,00%

Payments for fi nancial assets - - - -

The underspend is due to the vacancy rate of senior and middle managers which were advertised but not yet fi lled. Savings yielded from voted funds were utilised towards defrayment of the unauthorised expenditure from the 2015/16 and 2016/17 fi nancial years which was condoned without funding. Challenges experienced with the implementation of the heritage component at the Women’s Living Heritage Monument (WLHM) as well as the exhibitions at the Kagiso Memorial led to the underspending in the heritage assets. The department also experienced challenges in securing a compliant mechanism for delivery of the multi-purpose sport facilities as well as delays in fi nalising the library furniture tender and for library material hence the underspend in machinery and equipment.




Per conditional grant Final Appropriation

Actual Expenditure


Appropriation

R’000 R’000 R’000 R’000

Arts and Culture Recapitalisation of Community Library Services Grant 214 244 195 638 18 606 8,68%

Public Works - - - -

EPWP Grant (Provinces) 2 000 1 493 507 25,35%

EPWP Social Sector Incentive Grant 1 463 1 266 197 13,47%

Sport and Recreation SA - - - -

Mass Participation and Sports Development Grant 85 482 84 210 1 272 1,49%

The underspend in the EPWP programme is due to the late fi lling of posts funded by the grant, whilst the underspent in the Recapitalisation of the Community Library grant is due to late recruitment processes of grants offi cials, slow performance of infrastructure projects and delays in fi nalising the tender for library materials.


Note 2018/19 2017/18

R’000 R’000

REVENUE

Annual appropriation 1 1 008 196 912 944

Departmental revenue 2 524 376

TOTAL REVENUE 1 008 720 913 320

EXPENDITURE

Current expenditure

Compensation of employees 3 250 629 233 755

Goods and services 4 238 820 225 556

Interest and rent on land 5 3 10

Total current expenditure 489 452 459 321

Transfers and subsidies

Transfers and subsidies 6 251 402 231 978

Total transfers and subsidies 251 402 231 978

Expenditure for capital assets

Tangible assets 7 140 790 101 276

Intangible assets 7 - -

Total expenditure for capital assets 140 790 101 276

Unauthorised expenditure approved without funding 8 30 773 -

Payments for fi nancial assets - -

TOTAL EXPENDITURE 912 417 792 575

SURPLUS/(DEFICIT) FOR THE YEAR 96 303 120 745

Reconciliation of Net Surplus/(Defi cit) for the year

Voted funds 95 779 120 369

Annual appropriation 75 197 62 126

Conditional grants 20 582 58 243

Departmental revenue and NRF Receipts 13 524 376

Aid assistance - -

SURPLUS/(DEFICIT) FOR THE YEAR 96 303 120 745


STATEMENT OF FINANCIAL PERFORMANCEfor the year ended 31 march 2019


Note 2018/19 2017/18R’000 R’000

ASSETS

Current assets 126 294 151 156

Unauthorised expenditure 8 - 30 773

Cash and cash equivalents 9 122 698 114 321

Other fi nancial assets - -

Prepayments and advances 10 1 712 5 668

Receivables 11 1 884 394

Non-current assets 341 250

Receivables 11 341 250

TOTAL ASSETS 126 635 151 406

LIABILITIES

Current liabilities 126 556 151 339

Voted funds to be surrendered to the Revenue Fund 12 125 530 150 122

Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund 13 - 45

Payables 14 1 026 1 172

Non-current liabilities

Payables 14 - -

TOTAL LIABILITIES 126 556 151 339

NET ASSETS 79 67

Represented by:

Recoverable revenue 79 67

TOTAL 79 67


STATEMENT OF FINANCIAL POSITIONfor the year ended 31 march 2019


Note 2017/18 2017/18R’000 R’000

Recoverable revenueOpening balance 67 56

Transfers: 12 11Irrecoverable amounts written off 6.1 - -

Debts revised (net amount after write-off) 12 11

Debts recovered (included in departmental receipts) - -

Debts raised - -

Closing balance 79 67

TOTAL 79 67


STATEMENT OF CHANGES IN THE NET ASSETSfor the year ended 31 march 2019


Note 2018/19 2017/18R’000 R’000

CASH FLOWS FROM OPERATING ACTIVITIES

Receipts 1 008 668 913 320

Annual appropriated funds received 1.1 1 008 196 912 944

Statutory appropriated funds received - -

Departmental revenue received 2 461 357

Interest received 2.2 11 19

Net (increase)/decrease in working capital 33 002 (3 107)

Surrendered to Revenue Fund (120 940) (39 252)

Surrendered to RDP Fund/Donor - -

Current payments (520 222) (459 311)

Interest paid 5 (3) (10)

Payments for fi nancial assets - -

Transfers and subsidies paid (251 402) (231 978)

Net cash fl ow available from operating activities 15 149 103 179 662

CASH FLOWS FROM INVESTING ACTIVITIES

Payments for capital assets 7 (140 790) (101 276)

Proceeds from sale of capital assets 2.3 52 -

Net cash fl ows from investing activities (140 738) (101 276)

CASH FLOWS FROM FINANCING ACTIVITIES

Distribution/dividend received - -

Increase/(decrease) in net assets 12 11

Increase/(decrease) in non-current payables - -

Net cash fl ows from fi nancing activities 12 11

Net increase/(decrease) in cash and cash equivalents 8 377 78 397

Cash and cash equivalents at beginning of period 114 321 35 924

Unrealised gains and losses within cash and cash equivalents - -

Cash and cash equivalents at end of period 16 122 698 114 321


CASH FLOW STATEMENTfor the year ended 31 march 2019


SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

The fi nancial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. Management has concluded that the fi nancial statements present fairly the department’s primary and secondary information.

The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual fi nancial statements. These are based on the best information available at the time of preparation.

Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the fi nancial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act.

1 Basis of preparation The fi nancial statements have been prepared in accordance with the Modifi ed Cash Standard.

2 Going concern The fi nancial statements have been prepared on a going concern basis.

3 Presentation currencyAmounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.

4 Rounding Unless otherwise stated fi nancial fi gures have been rounded to the nearest one thousand Rand (R’000).

5 Foreign currency translationCash fl ows arising from foreign currency transactions are translated into South African Rands using the spot exchange rates prevailing at the date of payment / receipt.

6 Comparative information6.1 Prior period comparative information

Prior period comparative information has been presented in the current year’s fi nancial statements. Where necessary fi gures included in the prior period fi nancial statements have been reclassifi ed to ensure that the format in which the information is presented is consistent with the format of the current year’s fi nancial statements.

6.2 Current year comparison with budget A comparison between the approved, fi nal budget and actual amounts for each programme and economic classifi cation is included in the appropriation statement.

7 Revenue7.1 Appropriated funds

Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation).

Appropriated funds are recognised in the statement of fi nancial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of fi nancial performance on the date the adjustments become effective.

The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of fi nancial position.


ACCOUNTING POLICIESfor the year ended 31 march 2019


7.2 Departmental revenue Departmental revenue is recognised in the statement of fi nancial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise.

Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of fi nancial position.

7.3 Accrued departmental revenue Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the fi nancial statements when:

• it is probable that the economic benefi ts or service potential associated with the transaction will fl ow to the department; and

• the amount of revenue can be measured reliably.The accrued revenue is measured at the fair value of the consideration receivable.

Accrued tax revenue (and related interest and/or penalties) is measured at amounts receivable from collecting agents.

Write-offs are made according to the department’s debt write-off policy8 Expenditure

8.1 Compensation of employees8.1.1 Salaries and wages

Salaries and wages are recognised in the statement of fi nancial performance on the date of payment.

8.1.2 Social contributions

Social contributions made by the department in respect of current employees are recognised in the statement of fi nancial performance on the date of payment.

Social contributions made by the department in respect of ex-employees are classifi ed as transfers to households in the statement of fi nancial performance on the date of payment.

8.2 Other expenditure

Other expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of fi nancial performance on the date of payment. The expense is classifi ed as a capital expense if the total consideration paid is more than the capitalisation threshold.

8.3 Accruals and payables not recognised

Accruals and payables not recognised are recorded in the notes to the fi nancial statements when the goods are received or, in the case of services, when they are rendered to the department or in the case of transfers and subsidies when they are due and payable.

Accruals and payables not recognised are measured at cost.8.4 Leases

8.4.1 Operating leases

Operating lease payments made during the reporting period are recognised as current expenditure in the statement of fi nancial performance on the date of payment.

The operating lease commitments are recorded in the notes to the fi nancial statements.




8.4.2 Finance leases

Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of fi nancial performance on the date of payment.

The fi nance lease commitments are recorded in the notes to the fi nancial statements and are not apportioned between the capital and interest portions.

Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of:

• cost, being the fair value of the asset; or• the sum of the minimum lease payments made, including any payments made to acquire

ownership at the end of the lease term, excluding interest.9 Aid Assistance

9.1 Aid assistance received

Aid assistance received in cash is recognised in the statement of fi nancial performance when received. In-kind aid assistance is recorded in the notes to the fi nancial statements on the date of receipt and is measured at fair value.

Aid assistance not spent for the intended purpose and any unutilised funds from aid assistance that are required to be refunded to the donor are recognised as a payable in the statement of fi nancial position.

9.2 Aid assistance paid

Aid assistance paid is recognised in the statement of fi nancial performance on the date of payment. Aid assistance payments made prior to the receipt of funds are recognised as a receivable in the statement of fi nancial position.

10 Cash and cash equivalents

Cash and cash equivalents are stated at cost in the statement of fi nancial position.

Bank overdrafts are shown separately on the face of the statement of fi nancial position as a current liability.

For the purposes of the cash fl ow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts.

11 Prepayments and advances

Prepayments and advances are recognised in the statement of fi nancial position when the department receives or disburses the cash.

Prepayments and advances are initially and subsequently measured at cost.12 Loans and receivables

Loans and receivables are recognised in the statement of fi nancial position at cost plus accrued interest, where interest is charged, less amounts already settled or written-off. Write-offs are made according to the department’s write-off policy.

13 Investments

Investments are recognised in the statement of fi nancial position at cost.




14 Financial assets14.1 Financial assets (not covered elsewhere)

A fi nancial asset is recognised initially at its cost plus transaction costs that are directly attributable to the acquisition or issue of the fi nancial asset.

At the reporting date, a department shall measure its fi nancial assets at cost, less amounts already settled or written-off, except for recognised loans and receivables, which are measured at cost plus accrued interest, where interest is charged, less amounts already settled or written-off.

14.2 Impairment of fi nancial assets

Where there is an indication of impairment of a fi nancial asset, an estimation of the reduction in the recorded carrying value, to refl ect the best estimate of the amount of the future economic benefi ts expected to be received from that asset, is recorded in the notes to the fi nancial statements.

15 Payables

Loans and payables are recognised in the statement of fi nancial position at cost.16 Capital Assets

16.1 Immovable capital assets

Immovable capital assets are initially recorded in the notes to the fi nancial statements at cost. Immovable capital assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition.

Where the cost of immovable capital assets cannot be determined reliably, the immovable capital assets are measured at fair value for recording in the asset register.

Immovable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.

Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the immovable asset is recorded by another department in which case the completed project costs are transferred to that department.

16.2 Movable capital assets

Movable capital assets are initially recorded in the notes to the fi nancial statements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition.

Where the cost of movable capital assets cannot be determined reliably, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1.

All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.

Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.

Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the movable asset is recorded by another department/entity in which case the completed project costs are transferred to that department.




16.3 Intangible assets

Intangible assets are initially recorded in the notes to the fi nancial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition.

Internally generated intangible assets are recorded in the notes to the fi nancial statements when the department commences the development phase of the project.

Where the cost of intangible assets cannot be determined reliably, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1.

All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.

Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment.

Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the intangible asset is recorded by another department/entity in which case the completed project costs are transferred to that department.

17 Provisions and Contingents17.1 Provisions

Provisions are recorded in the notes to the fi nancial statements when there is a present legal or constructive obligation to forfeit economic benefi ts as a result of events in the past and it is probable that an outfl ow of resources embodying economic benefi ts or service potential will be required to settle the obligation and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at the reporting date.

17.2 Contingent liabilities

Contingent liabilities are recorded in the notes to the fi nancial statements when there is a possible obligation that arises from past events, and whose existence will be confi rmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outfl ow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably.

17.3 Contingent assets

Contingent assets are recorded in the notes to the fi nancial statements when a possible asset arises from past events, and whose existence will be confi rmed by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department.




17.4 Commitments

Commitments (other than for transfers and subsidies) are recorded at cost in the notes to the fi nancial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outfl ow of cash.

18 Unauthorised expenditure

Unauthorised expenditure is recognised in the statement of fi nancial position until such time as the expenditure is either:

• approved by the Provincial Legislature with funding and the related funds are received; or

• approved by the Provincial Legislature without funding and is written off against the appropriation in the statement of fi nancial performance; or

• transferred to receivables for recovery.

Unauthorised expenditure is measured at the amount of the confi rmed unauthorised expenditure.19 Fruitless and wasteful expenditure

Fruitless and wasteful expenditure is recorded in the notes to the fi nancial statements when confi rmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred.

Fruitless and wasteful expenditure is removed from the notes to the fi nancial statements when it is resolved or transferred to receivables for recovery.

Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

20 Irregular expenditure

Irregular expenditure is recorded in the notes to the fi nancial statements when confi rmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note.

Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned and is not recoverable.

Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.




21 Changes in accounting policies, accounting estimates and errors

Changes in accounting policies that are effected by management have been applied retrospectively in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specifi c effects or the cumulative effect of the change in policy. In such instances the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.

Changes in accounting estimates are applied prospectively in accordance with MCS requirements.

Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specifi c effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.

22 Events after the reporting date

Events after the reporting date that are classifi ed as adjusting events have been accounted for in the fi nancial statements. The events after the reporting date that are classifi ed as non-adjusting events after the reporting date have been disclosed in the notes to the fi nancial statements.

23 Principal-Agent arrangements

The department is not a party to a principal-agent arrangement24 Departures from the MCS requirements

Management has concluded that the fi nancial statements present fairly the department’s primary and secondary information; and has not departed from the Standard.

25 Capitalisation reserve

The capitalisation reserve comprises of fi nancial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of fi nancial position for the fi rst time in the current reporting period. Amounts are recognised in the capitalisation reserves when identifi ed in the current period and are transferred to the Provincial Revenue Fund when the underlying asset is disposed and the related funds are received.

26 Recoverable revenue

Amounts are recognised as recoverable revenue when a payment made in a previous fi nancial year becomes recoverable from a debtor in the current fi nancial year. Amounts are either transferred to the Provincial Revenue Fund when recovered or are transferred to the statement of fi nancial performance when written-off.

27 Related party transactions

A related party transaction is a transfer of resources, services or obligations between the reporting entity and a related party. Related party transactions within the MEC’s portfolio are recorded in the notes to the fi nancial statements when the transaction is not at arm’s length.

Key management personnel are those persons having the authority and responsibility for planning, directing and controlling the activities of the department. The number of individuals and their full compensation is recorded in the notes to the fi nancial statements.




28 Inventories (Effective from date determined in a Treasury Instruction)

At the date of acquisition, inventories are recorded at cost price in the statement of fi nancial performance.

Where inventories are acquired as part of a non-exchange transaction, the cost of inventory is its fair value at the date of acquisition.

Inventories are subsequently measured at the lower of cost and net realisable value or the lower of cost and current replacement value.

Subsequent measurement of the cost of inventory is determined on the weighted average basis.29 Public-Private Partnerships

Public Private Partnerships are accounted for based on the nature and or the substance of the partnership. The transaction is accounted for in accordance with the relevant accounting policies.

A summary of the signifi cant terms of the PPP agreement, the parties to the agreement, and the date of commencement thereof together with the description and nature of the concession fees received, the unitary fees paid, rights and obligations of the department are recorded in the notes to the fi nancial statements as and when applicable.

30 Employee benefi ts

The value of each major class of employee benefi t obligation (accruals, payables not recognised and provisions) is disclosed in the Employee benefi ts note.




GAUTENG DEPARMENT OF SPORT, ARTS, CULTURE AND RECREATION: VOTE 12NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2019

1. A nnual Appropriation

1.1 Annual Appropriation

Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for Provincial Departments (Voted funds):

2018/19 2017/18Final

AppropriationActual Funds

ReceivedFunds not requested/

not received

FinalAppropriation

Appropriation received

R’000 R’000 R’000 R’000 R’000

ProgrammesAdministration 174 914 174 914 - 145 279 145 279

Cultural Affairs 198 992 198 992 - 185 051 185 051

Library and Archives Services 319 164 319 164 - 285 565 285 565

Sport and Recreation 315 126 315 126 - 297 049 297 049

Total 1 008 196 1 008 196 - 912 944 912 944

1.2 Conditional grants **

Note 2018/19 2017/18

R’000 R’000

Total grants received 29 303 189 260 981

Provincial grants included in Total Grants received - -** It should be noted that Conditional Grants are included in the amounts per the Final Appropriations in Note 1.1

2. Departmental revenue

Note 2018/19 2017/18R’000 R’000

Sales of goods and services other than capital assets 2.1 328 307

Interest, dividends and rent on land 2.2 11 19

Sales of capital assets 52 -

Transactions in fi nancial assets and liabilities 2.3 133 50

Total revenue collected 524 376Less: Own revenue included in appropriation 13 - -

Departmental revenue collected 524 376



256




2.1 Sales of goods and services other than capital assets

Note 2018/19 2017/182 R’000 R’000

Sales of goods and services produced by the department 328 287

Sales by market establishment 212 184

Administrative fees - -

Other sales 116 103

Sales of scrap, waste and other used current goods - 20

Total 328 307

2.2 Interest, dividends and rent on land

Note 2018/19 2017/182 R’000 R’000

Interest 11 19

Rent on land - -

Total 11 19

2.3 Sale of capital assets

Note 2018/19 2017/182 R’000 R’000

Tangible assets

Buildings and other fi xed structures - -

Machinery and equipment 26 52 -

Total 50 61

2.4 Transactions in fi nancial assets and liabilities

Note 2018/19 2017/182 R’000 R’000

Stale cheques written back 30 -

Other Receipts including Recoverable Revenue 103 50

Total 133 50

257




3. Compensation of employees

3.1 Salaries and Wages

Note 2018/19 2017/18

R’000 R’000

Basic salary 171 045 158 941

Performance award 4 762 3 898

Service Based 252 176

Compensative/circumstantial 10 625 11 465

Periodic payments 33 5

Other non-pensionable allowances 33 101 32 054

Total 219 818 206 539

Other non-pensionable allowances include the payments made in lieu of service benefi ts to contract workers, car allowances

for management and the percentage of the senior management package that is not contributing to pension benefi ts.

3.2 Social contribution

Note 2018/19 2017/18R’000 R’000

Employer contributions

Pension 20 849 18 970

Medical 9 909 8 197

UIF - 1

Bargaining council 53 48

Total 30 811 27 216

Total compensation of employees 250 629 233 755

Average number of employees 596 581

258




4. Goods and services

Note 2018/19 2017/18

R’000 R’000

Administrative fees 180 1 074

Advertising 6 693 13 211

Minor assets 4.1 2 006 1 397

Bursaries (employees) 1 043 1 235

Catering 19 815 21 393

Communication 4 373 4 755

Computer services 4.2 5 004 11 816

Consultants: Business and advisory services 1 057 1 327

Legal services 1 228 2 141

Contractors 53 890 51 008

Agency and support / outsourced services 1 917 4 591

Entertainment - -

Audit cost – external 4.3 4 041 5 845

Fleet services 3 416 4 352

Inventory 4.4 40 721 22 431

Consumables 4.5 7 743 9 853

Operating leases 5 196 4 824

Property payments 4.6 16 037 10 845

Transport provided as part of the departmental activities 22 510 20 803

Travel and subsistence 4.7 21 864 12 010

Venues and facilities 8 954 10 742

Training and development 6 211 5 583

Other operating expenditure 4.8 4 921 4 321

Total 238 820 225 556

Analysis of goods and services expenditure between fi nancial year 2018/19 and 2017/18

a) Catering as part of departmental activities In the year under review, expenditure on Catering decreased due to enhanced measures to enforce the cost cutting

measures introduced by National Treasury.b) Administration Fees The decrease is due to the fact that the department is no longer paying the registration fees for sports clubs.c) Legal services The signifi cant decrease is due to the fact that the number of litigations was less.

259




4.1 Minor assets

Note 2018/19 2017/184 R’000 R’000

Tangible assets 2 006 1 397

Buildings and other fi xed structures - -

Heritage assets - -

Machinery and equipment 2 006 1 397

Intangible assets - -Software - -

Total 2 006 1 397

4.2 Computer services

Note 2018/19 2017/184 R’000 R’000

SITA computer services - -

External computer service providers 5 004 11 816

Total 5 004 11 816

In the previous fi nancial year, the department was allocated additional budget to provide for accrued expenses for the

transversal services in GPG in 2017/18 and in 2018/19 the department only paid for current services, hence the decrease

in expenses.

4.3 Audit cost – External

Note 2018/19 2017/184 R’000 R’000

Regularity audits 4 041 5 845

Computer audits - -

Total 4 041 5 845

260




4.4 Inventory

Note 2018/19 2017/184 R’000 R’000

Materials and supplies 40 721 22 431

Other supplies - -

Total 40 721 22 431

The materials and supplies costs under inventory increased signifi cantly due to a change in SCOA classifi cation, which

required branded sports equipment and attire to be classifi ed as inventory and not adverting costs. The increased spend

on sporting attire and equipment can be attributed to implementation of the Social Cohesion Community Games, provincial

holiday programmes as well as the Tri-Color Games.

4.5 Consumables

Note 2018/19 2017/184 R’000 R’000

Consumable supplies 4 398 4 987

Uniform and clothing 603 237

Household supplies 1 220 1 300

Building material and supplies 120 -

IT consumables 54 10

Other consumables 2 401 3 440

Stationery, printing and offi ce supplies 3 345 4 866

Total 7 743 9 853

Other consumables represent the accessories required during implementation of the departmental activities for

communication, security, information technology services, and recognition of participants in various sport, arts, cultural

and recreational campaigns and competitions.

4.6 Property payments

Note 2018/19 2017/184 R’000 R’000

Municipal services 5 502 5 646

Property management fees - -

Property maintenance and repairs 1 352 -

Other 9 183 5 199

Total 16 037 10 845

Other property payments include cleaning services, and security services of properties handed over late in the previous

fi nancial year to be managed by the department which resulted in a signifi cant increase in expenditure.

261




4.7 Travel and subsistence

Note 2018/19 2017/184 R’000 R’000

Local 16 617 11 490

Foreign 5 247 520

Total 21 864 12 010

The department supported a large delegation to participate in the Tri-Color Games in Italy, hence the signifi cant increase

in the foreign travelling and subsistence, which includes employees and non-employees.

4.8 Other operating expenditure

Note 2018/19 2017/184 R’000 R’000

Professional bodies, membership and subscription fees 1 870 2 805

Resettlement costs - -

Other 3 051 1 516

Total 4 921 4 321

Other expenditure is materially related to Printing & Publications and Subscriptions.

5. Interest and rent on land

Note 2018/19 2017/18R’000 R’000

Interest paid 3 10

Rent on land - -

Total 3 10

6. Transfers and subsidies

Note 2018/19 2017/18

R’000 R’000

Provinces and municipalities 30

Annex 1A

139 656 128 062

Departmental agencies and accounts Annex 1B 34 434 29 016

Non-profi t institutions Annex 1F 75 460 72 047

Households Annex 1G 1 852 2 853

Total 251 402 231 978

262




7. Expenditure for capital assets

Note 2018/19 2017/18R’000 R’000

Tangible assets 140 790 101 276

Buildings and other fi xed structures 28.1 130 504 94 241

Heritage assets - -

Machinery and equipment 26.1 10 286 7 035

Total 140 790 101 276

7.1 Analysis of funds utilised to acquire capital assets – 2018/19

Voted funds Aid assistance Total

R’000 R’000 R’000

Tangible assets 140 790 - 140 790

Buildings and other fi xed structures 130 504 - 130 504

Heritage assets -

Machinery and equipment 10 286 - 10 286

Total 140 790 - 140 790

7.2 Analysis of funds utilised to acquire capital assets – 2017/18

Voted funds Aid assistance TotalR’000 R’000 R’000

Tangible assets 101 276 - 101 276

Buildings and other fi xed structures 94 241 - 94 241

Heritage assets - - -

Machinery and equipment 7 035 - 7 035

Total 101 276 - 101 276

7.3 Finance lease expenditure included in Expenditure for capital assets

Note 2018/19 2017/18

R’000 R’000

Tangible assetsBuildings and other fi xed structures - -

Heritage assets - -

Machinery and equipment 2 492 1 394

Total 2 492 1 394

263




8. Unauthorised expenditure

8.1 Reconciliation of unauthorised expenditure

Note 2018/19 2017/18R’000 R’000

Opening balance 30 773 30 773

Unauthorised expenditure – discovered in current year (as restated) - -

Less: Amounts approved by Parliament/Legislature with funding - -

Less: Amounts approved by Parliament/Legislature without funding (30 773) -

Closing balance - 30 773

8.2 Analysis of unauthorised expenditure awaiting authorisation per economic classifi cation

2018/19 2017/18

R’000 R’000

Capital - -

Current - 30 773

Transfers and subsidies

Total - 30 773

8.3 Analysis of unauthorised expenditure awaiting authorisation per type

2018/19 2017/18

R’000 R’000

Unauthorised expenditure relating to overspending of the vote or a main division within a vote - 30 773

Unauthorised expenditure incurred not in accordance with the purpose of the vote or main division - -

Total - 30 773

9. Cash and cash equivalents

Note 2018/19 2017/18

R’000 R’000

Consolidated Paymaster General Account 122 681 114 304

Cash receipts - -

Disbursements - -

Cash on hand 17 17

Total 122 698 114 321

264




10. Prepayments and advances

Note 2018/19 2017/18

R’000 R’000

Travel and subsistence 2 12

Prepayments (Not expensed) 1 710 5 656

Advances paid (Not expensed) - -

Total 1 712 5 668

10.1 Prepayments (Not expensed)

Note Balance as at 1 April 2018

Less: Amount expensed in current year

Add: Current Year prepayments

Balance as at 31 March

2019

R’000 R’000 R’000 R’000

Goods and services 294 (294) - -

Transfers and subsidies - - - -

Capital assets 5 362 (5 362) 1 710 1 710

Other - - - -

Total 5 656 (5 656) 1 710 1 710

10.1 Prepayments (Not expensed) as at 31 March 2018

Note Balance as at 1 April 2017

Less: Amount expensed in current year

Add: Current Year prepayments

Balance as at 31 March

2018

R’000 R’000 R’000 R’000

Goods and services - - 294 294

Transfers and subsidies - - - -

Capital assets - - 5 362 5 362

Other - - - -

Total - - 5 656 5 656

A number of unsatisfactory deliveries were identifi ed after payment had been process. It was however confi rmed that

delivery would take place within 30 days. The department disallowed the amounts to ensure that expenditure only refl ects

actual goods received and confi rmed.

265




11. Receivables2018/19 2017/18

Current Non-current

Total Current Non-current

Total

Note R’000 R’000 R’000 R’000 R’000 R’000Claims recoverable 11.1 1 500 - 1 500 - - -

Recoverable expenditure 11.2 72 7 79 318 21 339

Staff debt 11.3 95 330 425 76 229 305

Other debtors 11.4 217 4 221 -

Total 1 884 341 2 225 394 250 644

11.1 Claims recoverable

Note 2018/19 2017/1811 and

Annex 4R’000 R’000

National departments 1 500 -

Provincial departments - -

Households and non-profi t institutions - -

Total 1 500 -

11.2 Recoverable expenditure (disallowance accounts)

Note 2018/19 2017/18

11 R’000 R’000

Salary Clearing Accounts

Disallowed expenditure

Private telephone account

24

37

18

37

225

77

Total 79 339

11.3 Staff debt

Note 2018/19 2017/18

11 R’000 R’000

Employee Debts 425 305

Total 425 305

11.4 Other receivables

Note 2018/19 2017/18

11 R’000 R’000

Supplier debt 158 -

PRF amount surrendered in excess* 63 -

Total 221 -

* At year end there was inadequate revenue available for a debt that had to be reversed from the prior year revenue

account.

266




267

11.5 Impairment of receivables

Note 2018/19 2017/18

R’000 R’000

Estimate of impairment of receivables 251 200

Total 251 200

12. Voted funds to be surrendered to the Revenue Fund

Note 2018/19 2017/18

R’000 R’000


Transfer from statement of fi nancial performance 95 779 120 369

Add: Unauthorised expenditure for current year 8 - -

Voted funds not requested/not received 1.1 - -

Paid during the year (120 371) (38 888)

Closing balance 125 530 150 122

13. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund

Note 2018/19 2017/18

R’000 R’000

Opening balance 45 33

Transfer from Statement of Financial Performance 524 376

Own revenue included in appropriation - -

Paid during the year (569) (364)

Closing balance - 45

14. Payables – current

Note 2018/19 2017/18

R’000 R’000

Amounts owing to other entities - -

Advances received - -

Clearing accounts 14.1 149 165

Other payables 14.2 877 1 007

Total 1 026 1 172




268

14.1 Clearing accounts

Note 2018/19 2017/1814 R’000 R’000

Salary deduction accounts 138 74

Sal: ACB Recalls 11 91

Total 149 165

14.2 Other payables

Note 2018/19 2017/18

15 R’000 R’000

Amount surrendered by Municipality* 567 557

Unspent funds for National Department of Science and Technology project** 310 450

Total 877 1 007

* The municipality erroneously surrendered unspent funds in March 2019 to the department instead of to Provincial

Treasury; the funds will be paid over in the next fi nancial year.

** The National Department of Science and Technology provides funding for research and development of the Indigenous

Knowledge System.

15. Net cash fl ow available from operating activities

Note 2018/19 2017/18R’000 R’000

Net surplus as per Statement of Financial Performance 96 303 120 745

Add back non-cash /cash movements not deemed operating activities 52 800 58 917

(Increase)/decrease in receivables – current (1 581) 2 492

(Increase)/decrease in prepayments and advances 3 956 (5 622)

(Increase)/decrease in other current assets 30 773 -

Increase/(decrease) in payables – current (146) 23

Proceeds from sale of capital assets (52) -

Proceeds from sale of investments - -

(Increase)/decrease in other fi nancial assets - -

Expenditure on capital assets 140 790 101 276

Surrenders to Revenue Fund (120 940) (39 252)

Voted funds not requested/not received - -

Own revenue included in appropriation - -

Other non-cash items - -

Net cash fl ow generated by operating activities 149 103 179 662




269

16. Reconciliation of cash and cash equivalents for cash fl ow purposes

Note 2018/19 2017/18R’000 R’000

Consolidated Paymaster General account 122 681 114 304

Fund requisition account - -

Cash on hand 17 17

Total 122 698 114 321

17. Contingent liabilities and contingent assets

17.1 Contingent liabilitiesNote 2018/19 2017/18

R’000 R’000

Liable to Nature

Motor vehicle guarantees Employees Annex 3A - -

Housing loan guarantees Employees Annex 3A 10 10

Other guarantees Annex 3A - -

Claims against the department Annex 3B 12 334 12 326

Intergovernmental payables (unconfi rmed balances)

Annex 5

12 168

Total 12 356 12 504

17.2 Contingent assets

Note 2018/19 2017/18

R’000 R’000

Nature of contingent assetRefund from non-government Organisation 42 42

Claim for incomplete project 26 26

Total 68 68

The contingent assets relate to amounts that can be recovered from amounts transferred where it was found that the funds must be recovered from the transferee.




270

18. Commitments

Note 2018/19 2017/18R’000 R’000

Current expenditureApproved and contracted 10 302 34 095

Approved but not yet contracted - -

10 302 34 095Capital expenditureApproved and contracted 84 886 150 138

Approved but not yet contracted - -

84 886 150 138Total Commitments 95 188 184 233

Included in Commitments are contracts approved and contracted at the end of the 2017/18 fi nancial year which were

partially completed during the period under review. The outstanding commitments as at the end of the period under review

therefore comprise of contracts where delivery will take place after 31 March 2019. The reduction in the commitments from

the prior reporting period in this regard is attributable to substantial delivery on those contracts, entered into toward the

latter part of 2017/18, which took place throughout 2018/19.

19. Accruals and payables not recognised

19.1 Accruals

Listed by economic classifi cation 30 Days 30+ Days

2018/19 2017/18

R’000 R’000

Total Total

Goods and services 22 453 - 22 453 4 820

Interest and rent on land - - - -

Transfers and subsidies 181 - 181 1 710

Capital assets 6 260 - 6 260 2 558

Other - - - -

Total 28 894 - 28 894 9 088

Note 2018/19 2017/18

R’000 R’000

Listed by programme level

Programme 1 6 695 2 209

Programme 2 14 982 1 771

Programme 3 4 579 4 953

Programme 4 2 638 155

Total 28 894 9 088




271

19.2 Payables not recognised

Listed by economic classifi cation 30 Days 30+ Days2018/19 2017/18

R’000 R’000Total Total

Goods and services 6 831 74 6 905 4 286

Interest and rent on land - - -

Transfers and subsidies 351 102 453 574

Capital assets - - - 8 052

Other - - - -

Total 7 182 176 7 358 12 912

Note 2018/19 2017/18

R’000 R’000

Listed by programme levelProgramme 1Programme 2Programme 3Programme 4

1 3692 4292 937

623

834834

10 653591

Total 7 358 12 912

Note 2018/19 2017/18

R’000 R’000

Included in the above totals are the following:Confi rmed balances with other departments Annex 5 44 -

Confi rmed balances with other government entities Annex 5 391 893

Total 435 893

20. Employee benefi ts

Note 2018/19 2017/18

R’000 R’000

Leave entitlement 16 282 14 004

Service bonus (Thirteenth cheque) 6 960 6 240

Performance awards 5 109 3 670

Capped leave commitments 3 484 3 469

Other 153 247

Total 31 998 27 630

The amount disclosed as other benefi ts relates to the provision for long service awards for offi cials with 20 and 30 years

of service. Included in the leave entitlement is an amount of R70k for 34 days of leave taken in advance by permanently

employed offi cials.




272

21. Lease commitments

21.1 Operating leases expenditure

2018/19 Specialised military

equipment

Land Buildings and other

fi xed structures

Machinery and

equipment

Total

Not later than 1 year - - 458 173 631

Later than 1 year and not later than 5 years - - - - 371

Later than fi ve years - - - - -

Total lease commitments - - 458 173 631


equipment


fi xed structures

Machinery and

equipment

Total

Not later than 1 year - - 1 865 - 1 865

Later than 1 year and not later than 5 years

- - 371 - 1 820


Total lease commitments - - 2 236 - 2 236

21.2 Finance leases expenditure


equipment


fi xed structures

Machinery and

equipment

Total

Not later than 1 year - - - 4 591 4 591

Later than 1 year and not later than 5 years - - - 2 910 2 910


Total lease commitments - - - 7 501 7 501


equipment


fi xed structures

Machinery and

equipment

Total

Not later than 1 year - - - 2 728 2 728

Later than 1 year and not later than 5 years - - - 3 989 3 989


Total lease commitments - - - 6 717 6 717




273

22. Irregular expenditure

22.1 Reconciliation of irregular expenditureNote 2018/19 2017/18

R’000 R’000


Add: Irregular expenditure – relating to prior year 18 454 506

Add: Irregular expenditure – relating to current year 38 905 72 319

Less: Prior year amounts condoned - -

Less: Current year amounts condoned - -

Less: Amounts not condoned and recoverable - -

Less: Amounts not condoned and not recoverable - -


Analysis of awaiting condonation per age classifi cation

Current year 38 905 72 319

Prior years 526 049 435 276

Total 564 954 507 595

22.2 Details of irregular expenditure – added current year (relating to current year)

Incident Disciplinary steps taken/criminal proceedings

2018/19R’000

Prepayment of goods Investigation completed, consequence management initiated 1 460

Irregular appointments Some cases have been investigated and consequence management initiated 6 696

Non-compliance to SCM processes Investigation initiated 28 694

Irregular Tender process Investigation completed, consequence management initiated 17 545

Variation of contracts exceeded Investigation to be initiated 2 964

Total 57 359




274

23. Fruitless and wasteful expenditure

23.1 Reconciliation of fruitless and wasteful expenditure

Note 2018/19 2017/18

R’000 R’000

Opening balance 2 852 849

Fruitless and wasteful expenditure–relating to prior year - -

Fruitless and wasteful expenditure–relating to current year 372 2 003

Less: Amounts resolved - -


23.2 Analysis of awaiting resolution per economic classifi cation

2018/19 2017/18R’000 R’000

Current 3 224 2 852

Capital - -

Transfers and subsidies - -

Total 3 224 2 852

23.3 Analysis of current year’s fruitless and wasteful expenditure

Incident Disciplinary steps taken/criminal proceedings

2018/19R’000

Interest on outstanding account Under investigation 3

Payment of T&S claims although interviews were cancelled Under investigation 7

Claim against the state Under investigation 362

Total 372

24. Related party transactionsList of related party relationships

• Department of e Gov: Information technology support

• Department of Infrastructure and Development: Lease of commercial property

• Department of Economic Development: Funding partner for major events

• Gauteng Provincial Treasury: Funding partner for major events

• All departs in Gauteng Provincial government and its public entities

• G-fl eet: Lease of government transport resources

• Gauteng Film Commission as disclosed in the transfers to Departmental Agencies




275

25. Key management personnel

No. of Individuals

2018/19 2017/18

R’000 R’000Political offi ce bearers (provide detail below) 1 1 978 1 997

Offi cials:

Level 15 to 16 1 1 740 2 521

Level 14 (incl. CFO) 5 6 451 11 052

Family members of key management personnel - -

Total 10 169 15 570

26. Movable Tangible Capital Assets

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2019

Opening balance

Value adjustments

Additions Disposals Closing Balance

R’000 R’000 R’000 R’000 R’000HERITAGE ASSETS 8 288 - - - 8 288Heritage assets 8 288 - - - 8 288

MACHINERY AND EQUIPMENT 34 574 1 7 805 (2 422) 39 958Transport assets - - - - -

Computer equipment 22 152 - 5 286 (1 804) 25 634

Furniture and offi ce equipment 6 273 1 1 566 (123) 7 717

Other machinery and equipment 6 149 - 953 (495) 6 607

TOTAL MOVABLE TANGIBLE CAPITAL ASSETS 42 862 1 7805 (2 422) 48 246

Movable Tangible Capital Assets under investigationNumber Value

R’000Included in the above total of movable tangible capital assets per the asset register are assets that are under investigation:

MACHINERY AND EQUIPMENT 43 753Assets were reported lost /stolen and are therefore under investigation. These assets will be disposed of once

investigation has been concluded.




276

26.1 Additions

ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2019

Cash Non-cash (Capital Work in

Progress current

costs and fi nance lease

payments)

Received current, not

paid(Paid

current year, received

prior year)

Total

R’000 R’000 R’000 R’000 R’000HERITAGE ASSETS - - - - -

Heritage assets - - - - -

MACHINERY AND EQUIPMENT 10 287 10 (2 492) - 7 805 Transport assets 2 492 - (2 492) - -

Computer equipment 5 286 10 - - 5 286

Furniture and offi ce equipment 1 556 - - - 1 566

Other machinery and equipment 953 - - - 953

TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS 10 287 10 (2 492) - 7 805

26.2 Disposals

DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2019

Sold for cash

Non-cash disposal

Total disposals

Cash Received

Actual

R’000 R’000 R’000 R’000

HERITAGE ASSETS - - - -

Heritage assets - - - -

MACHINERY AND EQUIPMENT 2 335 87 2 422 52Transport assets - - - -

Computer equipment 1 717 87 1 804 52

Furniture and offi ce equipment 123 - 123 -

Other machinery and equipment 495 - 495 -

TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS 2 335 87 2 422 52




277

26.3 Movement for 2017/18

MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018

Opening balance

Prior period error


R’000 R’000 R’000 R’000 R’000

HERITAGE ASSETS 8 288 - - - 8 288Heritage assets 8 288 - - - 8 288

MACHINERY AND EQUIPMENT 32 667 - 5 665 (3 758) 34 574 Transport assets - - - - -

Computer equipment 20 920 - 3 648 (2 416) 22 152

Furniture and offi ce equipment 6 120 - 1 097 (944) 6 273

Other machinery and equipment 5 627 - 920 (398) 6 149

TOTAL MOVABLE TANGIBLE CAPITAL ASSETS 40 955 - 5 665 (3 758) 42 862

26.4 Minor assets

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2019

Specialised military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Opening balance - 3 - 5 718 - 5 721

Value adjustments - - - - - -

Additions - - - 2 138 - 2 138

Disposals - (3) - (1 032) - (1 035)

TOTAL MINOR ASSETS - - - 6 824 - 6 824


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

Number of R1 minor assets - - - 263 - 263

Number of minor assets at cost - - - 4 420 - 4 420

TOTAL NUMBER OF MINOR ASSETS - - - 4 683 - 4 683




278

Minor Capital Assets under investigationNumber Value

R’000Included in the above total of the minor capital assets per the asset register are assets that are under investigation:

MACHINERY AND EQUIPMENT 8 18Assets were reported lost /stolen and are therefore under investigation. These assets will be disposed of once

investigation has been concluded

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2018


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000Opening balance - 3 - 4 827 - 4 830

Prior period error - - - - - -

Additions - - - 1 397 - 1 397

Disposals - - (506) - (506)

TOTAL MINOR ASSETS - 3 - 5 718 -

5 721


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

Number of R1 minor assets - - - 267 - 267

Number of minor assets at cost - 1 - 4 193 - 4 194

TOTAL NUMBER OF MINOR ASSETS - 1 - 4 460 - 4 461

MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2019None

MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2018Specialised

military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000Assets written off - - - 506 - 506

TOTAL MOVABLE ASSETS WRITTEN OFF - - - 506 - 506




279

27. Intangible Capital Assets

MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2019

Opening balance

Value adjustments


R’000 R’000 R’000 R’000 R’000

SOFTWARE 243 - (243) -

PATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKS - - - - -

TOTAL INTANGIBLE CAPITAL ASSETS 243 - - (243) -

27.1 Additions

ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED31 MARCH 2018None

27.2 Disposals

DISPOSALS OF INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018

Sold for cash

Non-cash disposal

Total disposals

Cash Received

ActualR’000 R’000 R’000 R’000

SOFTWARE - 243 243 -

PATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKS - - - -

TOTAL DISPOSALS OF INTANGIBLE CAPITAL ASSETS - 243 243 -




280


MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018

Opening balance

Prior period error


R’000 R’000 R’000 R’000 R’000

SOFTWARE 399 - - (156) 243

PATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKS - - - - -

TOTAL INTANGIBLE CAPITAL ASSETS 399 - - (156) 243

28. Immovable Tangible Capital Assets

MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2019

Opening balance

Value adjustments


R’000 R’000 R’000 R’000 R’000BUILDINGS AND OTHER FIXED STRUCTURES 14 553 - 112 986 - 127 539Dwellings - - - - -

Non-residential buildings 7 796 - 94 696 - 102 492

Other fi xed structures 6 757 - 18 290 - 25 047

HERITAGE ASSETS - - - - -


TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS 14 553 - 112 986 - 127 539

Immovable Tangible Capital Assets under investigationNumber Value

R’000Included in the above total of the immovable tangible capital assets per the asset register are assets that are under investigation:

BUILDINGS AND OTHER FIXED STRUCTURES 10 18 290The procurement process is under investigation for possible irregular expenditure.




281

28.1 Additions

ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2019

Cash Non-cash (Capital Work in

Progress current

costs and fi nance lease

payments)

Received current, not paid

(Paid current

year, received

prior year)

Total

R’000 R’000 R’000 R’000 R’000BUILDING AND OTHER FIXED STRUCTURES 130 504 112 986 (130 504) - 112 986Dwellings - - - - -

Non-residential buildings 105 364 94 696 (105 364) - 94 696

Other fi xed structures 25 140 18 290 (25 140) - 18 290



TOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS 130 504 112 986 (130 504) - 112 986

28.2 Disposals

ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED31 MARCH 2018None




282


MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018

Opening balance

Prior period error


R’000 R’000 R’000 R’000 R’000BUILDINGS AND OTHER FIXED STRUCTURES 14 506 - 47 - 14 553Dwellings - - - - -

Non-residential buildings 7 796 - - - 7 796

Other fi xed structures 6 710 - 47 - 6 757



LAND AND SUBSOIL ASSETS - - - - -

Land - - - - -

Mineral and similar non-regenerative resources - - - - -

TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS 14 506 - 47 - 14 553

28.4 Capital Work-in-progress

CAPITAL WORK-IN-PROGRESS AS AT 31 MARCH 2019

Note Opening balance1 April 2018

Current Year WIP

Ready for use

(Assets to the AR) /

Contracts terminated

Closing balance

31 March 2018

Annexure 7 R’000 R’000 R’000 R’000


Buildings and other fi xed structures 593 692 130 504 (115 595) 608 601

Machinery and equipment - - - -

Intangible assets - - - -

TOTAL 593 692 130 504 (115 595) 608 601




283

Accruals and payables not recognised relating to Capital WIP

Note 2018/19 2017/18R’000 R’000

Non-residential Buildings 5 786 5 540

Total 5 786 5 540

Age analysis on ongoing projects

Number of projects 2018/19

Planned, Construction not started

Planned, Construction

started

TotalR’000

0 to 1 Year 1 - 854

1 to 3 Years - 8 146 928

3 to 5 Years - 2 31 421

Longer than 5 Years 1 8 429 398

TOTAL 2 18 608 601

Projects were delayed due to community disruptions, non-performance of contractors and additional demands placed by

municipalities. Two projects have been terminated and the expenditure of R1,818m has been deducted from Work-in

-Progress.

CAPITAL WORK-IN-PROGRESS AS AT 31 MARCH 2018

Note Opening balance1 April 2017

Prior period error

Current Year WIP

Ready for use (Assets to the AR) ) / Contracts terminated

Closing balance

31 March 2018

Annexure 7 R’000 R’000 R’000 R’000 R’000


Buildings and other fi xed structures 499 498 - 94 194 - 593 692

Machinery and equipment - - - - -

Intangible assets - - - - -

TOTAL 499 498 - 94 194 - 593 692




284

Age analysis on ongoing projects

Number of projects 2018/19

Planned, Construction not started

Planned, Construction

started

TotalR’000

0 to 1 Year 1 10 10 420

1 to 3 Years 2 7 28 551

3 to 5 Years 2 14 552 855

Longer than 5 Years - 3 1 866

TOTAL 5 34 593 692

28.5 Immovable assets written off for the year ended 31 March 2019

None

IMMOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED 31 MARCH 2018None

28.6 S42 Immovable assets

Assets to be transferred in terms of S42 of the PFMA – 2018/19

Number of assets

Value of assets

R’000BUILDINGS AND OTHER FIXED STRUCTURES 16 112 986

Dwellings - -

Non-residential buildings 6 94 696

Other fi xed structures 10 18 920

HERITAGE ASSETS

Heritage assets - -

Total 16 112 986




285

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GAUTENG DEPARMENT OF SPORT, ARTS, CULTURE AND RECREATION: VOTE 12ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS


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AN

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(UN

AU

DIT

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STAT

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SFER

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HIG

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UC

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STIT

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ON

SN

one:

pay

men

ts m

ade

into

the

bank

acc

ount

s of

uni

vers

ities

are

par

t of t

rans

fers

to h

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hold

s: b

ursa

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for n

on-e

mpl

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ee A

nnex

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1G).




AN

NEX

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(UN

AU

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STAT

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T O

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AN

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S TO

NO

N-P

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INST

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NS

NO

N-P

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INST

ITU

TIO

NS

TRA

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ER A

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CAT

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ND

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2017

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--

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300

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2

50

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2

50

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61

--

61

61

100%

77

Arts

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SA

--

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--

61

Ath

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1

52

--

152

1

52

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63

Atla

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Gen

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ders

-

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3

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150

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000

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69

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69

69

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51

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51

51

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80

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80

80

100%

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frica

2

00

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2

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6

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6

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230

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ratio

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9 -

- 6

9 -

--

Box

ing

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frica

2

000

-

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000

2

000

10

0%-




290

NO

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RO

FIT

INST

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NS

TRA

NSF

ER A

LLO

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ION

EXPE

ND

ITU

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2017

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67

--

67

67

100%

63

Cen

tral G

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thle

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deve

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600

-

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00

600

10

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Cen

tral G

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l Hea

lth

--

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63

City

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men

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3

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4

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land

s 3

00

--

300

3

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100%

150

Cre

am M

agen

ta 8

2 5

00

--

500

5

00

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-

Cul

linan

Jew

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-

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7

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rt S

A 5

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3

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Dis

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51

--

51

51

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-

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burg

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cc

200

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3

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ssoc

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36

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136

1

36

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Ass

ocia

tion

--

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--

25

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dem

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l Ass

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tion

51

--

51

51

100%

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b 6

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1 6

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Eld

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rts F

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TD

65

--

65

65

100%

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69

--

69

69

100%

-

Em

ploy

men

t Sol

utio

ns F

or P

eopl

e 6

1 -

- 6

1 6

1 10

0%-




NO

N-P

RO

FIT

INST

ITU

TIO

NS

TRA

NSF

ER A

LLO

CAT

ION

EXPE

ND

ITU

RE

2017

/18

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dA

ppro

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Am

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00

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300

3

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Org

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n -

--

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- 2

30

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Cho

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Ass

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tion

61

--

--

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Gau

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ket

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ion)

2

25

--

225

2

25

100%

200

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cons

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nion

4

54

--

454

4

54

100%

-

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Net

ball

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ocia

tion

450

-

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50

450

10

0% -

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teng

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asso

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250

-

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50

250

10

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00

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Spo

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tion

(GS

C)

3 3

85

--

3 3

85

3 3

85

100%

2 5

35

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even

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3

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40

--

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40

2 9

40

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GS

I G

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ham

ps

12

600

--

12

600

12

600

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12

406

Hal

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0 -

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0 5

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Ham

man

skra

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tbal

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3

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150

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25

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ta's

Pro

duct

ions

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Hop

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ay C

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and

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-sch

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51

--

51

51

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90

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rfi ka

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atre

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catio

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1 6

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are

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entre

6

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9 10

0%-

Isig

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Pro

duct

ion

--

- -

--

86

Kid

s H

aven

Lim

ited

--

- -

--

63




292

NO

N-P

RO

FIT

INST

ITU

TIO

NS

TRA

NSF

ER A

LLO

CAT

ION

EXPE

ND

ITU

RE

2017

/18

Adj

uste

dA

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R’0

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ing

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Trad

ing

--

- -

--

65

Kga

telo

pele

Reh

abili

tatio

n C

entre

6

1 -

- 6

1 6

1 10

0%-

Kun

gwin

i Wel

fare

Org

anis

atio

n 5

1 -

- 5

1 5

1 10

0% 6

3

Kw

a Th

ema

Dis

abili

ty S

ports

Clu

b 4

00

--

400

4

00

100%

100

Kyo

kush

ini K

arat

e C

lub

--

- -

--

63

Les

edi P

lubi

sher

s -

--

- -

- 5

0

Life

Ave

nue

Wel

lnes

s P

rogr

am

--

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--

62

Lig

ht o

f Nat

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h P

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--

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--

62

Lili

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af T

rust

-

--

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900

Lun

gisa

ni D

oing

z C

raft

61

--

61

61

100%

-

Mak

ido

Ent

erta

inm

ent &

pro

mot

ions

-

--

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- 5

2

Mat

lafa

la T

raum

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anag

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tre

71

--

71-

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Mav

u-S

port

Dev

elop

men

t -

--

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- 6

3

Mdu

Gro

up

61

--

61

61

100%

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Mid

rand

Art

and

Cul

ture

and

Her

itage

For

um

61

--

61

61

100%

-

Mill

iona

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inds

et

69

--

69

69

100%

-

Min

tlang

u S

ports

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ndat

ion

51

--

51

51

100%

-

Mito

Sta

rs F

ootb

all C

lub

63

--

63

63

100%

-

Mog

ale

City

Spo

rt C

ounc

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--

- -

- 2

5

Mor

ibo

Mus

ic D

evel

opm

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nd P

roje

cts

61

--

61

61

100%

-

Mos

ehla

Eas

ter G

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5

1 -

- 5

1 5

1 10

0% 6

3

Mos

hito

Mus

ic

500

-

- 5

00

500

10

0%-

Mot

auto

na E

nter

pris

es

80

--

80

80

100%

-




NO

N-P

RO

FIT

INST

ITU

TIO

NS

TRA

NSF

ER A

LLO

CAT

ION

EXPE

ND

ITU

RE

2017

/18

Adj

uste

dA

ppro

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ual

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fund

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d

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ro-

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tion

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R’0

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R’0

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otho

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la A

rts

69

--

69

69

100%

-

Mov

emen

t of S

oul E

nter

tain

men

t 6

9 -

- 6

9 6

9 10

0% 7

7

Nat

iona

l Sta

dium

(Pty

) Ltd

9

45

--

945

9

45

100%

-

Nel

son

Man

dela

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ndat

ion

9 4

00

--

9 4

00

9 4

00

100%

8 0

00

Ngo

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Tra

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6

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No

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its T

ram

polin

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--

- -

--

62

Nok

o D

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ns

--

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--

50

Nor

th S

tars

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ics

51

--

51-

--

Nor

ther

ns C

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180

-

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80

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10

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On

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6

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atre

-

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0

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Ass

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--

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--

62

Pol

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ev

--

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--

62

Por

to P

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85

--

85

85

100%

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Pur

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2

00

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200

2

00

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Qua

d R

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c -

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3

Rek

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la H

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for D

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peo

ple

80

--

80

80

100%

-

Res

tora

tion

Wel

fare

& D

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opm

ent

--

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--

62

Run

shar

p H

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e 6

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3 6

3 10

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Rus

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NP

O

63

--

63

63

100%

-

Sai

nt M

atth

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Apo

stol

ic

70

--

70

70

100%

-




294

NO

N-P

RO

FIT

INST

ITU

TIO

NS

TRA

NSF

ER A

LLO

CAT

ION

EXPE

ND

ITU

RE

2017

/18

Adj

uste

dA

ppro

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ct

Rol

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Act

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sfer

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fund

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d

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tion

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R’0

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akha

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-

--

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2

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l Gro

up

--

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--

67

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unity

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--

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- 7

4

Sev

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read

lock

s P

rodu

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n 6

1 -

- 6

1 6

1 10

0%-

Seu

laul

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& P

rodu

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--

- -

--

60

Shi

muz

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rodu

ctio

ns

300

-

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00

300

10

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Shu

mba

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tbal

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men

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lang

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6

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6

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6

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Chi

las

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d E

vent

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50

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50

50

100%

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Sol

ly S

port

Net

wor

k D

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opm

ent

--

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--

63

Sou

th A

frcan

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of I

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natio

nal A

ffairs

2

50

--

250

2

50

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150

Sou

th A

frica

n B

ook

Dev

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men

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--

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--

300

Sou

th A

frica

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brar

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Blin

d -

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Sou

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frica

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tera

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00

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1

00

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Sou

th A

frica

n P

GA

Tour

5

597

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597

5

597

10

0% 5

290

Sou

ther

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frica

You

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roje

ct

51

--

51

51

100%

-

Sou

ther

n G

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y A

ssoc

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n 2

80

--

280

2

80

100%

-

Sow

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Mar

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1 9

00

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1 9

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1 9

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100%

1 6

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Sow

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Poo

l Ass

ocia

tion

--

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--

62

Spo

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1 0

00

--

1 0

00

1 0

00

100%

-

Ste

ve S

ekan

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tion

51

--

51

51

100%

-




NO

N-P

RO

FIT

INST

ITU

TIO

NS

TRA

NSF

ER A

LLO

CAT

ION

EXPE

ND

ITU

RE

2017

/18

Adj

uste

dA

ppro

-pr

iatio

nA

ct

Rol

l ove

rsA

djus

t-m

ents

Tota

lAv

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ble

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ual

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sfer

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ble

fund

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d

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ro-

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tion

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R’0

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R’0

00 S

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Kid

s Vo

lley

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dem

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ANNEXURE 7 (UNAUDITED)MOVEMENT IN CAPITAL WORK IN PROGRESSMOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2019

Opening balance

Current Year Capital WIP

Completed Assets

Closing balance

R’000 R’000 R’000 R’000HERITAGE ASSETS - - - -


BUILDINGS AND OTHER FIXED STRUCTURES 593 692 130 504 (115 595) 608 601 Dwellings -

Non-residential buildings 569 838 105 364 (96 514) 578 688

Other fi xed structures 23 854 25 140 (18 290) 30 704

TOTAL 593 692 130 504 (115 595) 608 601

MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2018Opening balance

Prior period error

Current Year

Capital WIP

Completed Assets

Closing balance

R’000 R’000 R’000 R’000 R’000HERITAGE ASSETS - - - - -


BUILDINGS AND OTHER FIXED 499 498 - 94 194 - 593 692Dwellings - - - - -Non-residential buildings 499 498 - 70 340 - 569 838

Other fi xed structures - - 23 854 - 23 854

TOTAL 499 498 - 94 194 - 593 692




306

NOTES




NOTES




308

NOTES

Physical Address:35 Rissik StreetSurrey HouseJohannesburg

2001

Postal Address:Private Bag X33Johannesburg

2000

@GautengSACRWebsite address: www.gauteng.gov.za

PR166/2019ISBN: 978-0-621-47431-2

ANNUAL REPORT - Provincial Government

Documents

Transcript of ANNUAL REPORT - Provincial Government