Agenda Day 1 Time (hrs)

Sr No

Agenda

0930 1 Lighting of the Lamp

0945 2 Safety briefing

1000 3 President’s Welcome address& observance of a minutes’ silence as a mark of respect for the souls of those members who have passed on.

1015 4 Adoption of Agenda for 79thGC

1020 5 To grant Leave of Absence

1030 6 Adoption of Minutes of 78thGCM

1045 7 Sub Committee meetings

1300 Lunch

8 Sub Committee Activity report – from 01.02.2018 to 30.06.2018. Actual figures from 01.4.2017 to 31.3.2018 & 01.04.2018 to 30.06.2018 against budgeted figures & ATR as per the 78th GCM final minutes. Individual Sub Committees to report.

1400 8A BLFSC

1430 8B CD Sub Committee

1500 8C Examination and Certification Sub Committee

1530 8D Publication and Editorial Board Sub Committee

1600 8E Public and International Sub Committee

1630 8F Marine Consultancy Sub Committee

1640 8G Admission / Membership Sub Committee (Including ratification of new membership / Transfer of grade & deletion of members)

1650 8H ALFSC

1710 8I Grievance Cell

1710 8J Benevolence Fund

1735 8K Quality Assurance Sub Committee

1800 Close

The 79th Governing Council Meeting of IME(I), Hyderabad

20 & 21 July 2018.

Minutes of the Meeting

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Agenda

Day2

9 Branch Activity report – from 01.02.2018 to 30.06.2018. Audited accounts from 01.4.2017 to 31.3.2018 & Actual figures 01.04.2018 to 30.06.2018 against budget figures& ATR as per the 78th GCM final minutes

0930 9B Pune

0945 9C Goa

1000 9D Chennai

1030 9E Vizag

1045 9F Kolkatta

1100 9G Delhi

1115 9H Kochi

10 Report on External Bodies

1200 10A IRS

1235 10B IMS Goa

1240 10C ECI

1245 10D BIS

1250 10E BES

1300 10F WMTC

1315 Lunch

11 Subcommittee & Branch level as well as Organisational level financial report

1415 12 Report on the Maritime Museum Dufferin Trust

1445 13 Amendments to the ORP

1500 14 Summary and Resolutions

1515 15 Venue & date for next GC & AGM

1530 16 Any other matter with permission of the Chair

1600 17 Closing and Vote of Thanks: Vice President

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Minutes of the Meeting

2.Safety briefing: The Vice President and the Safety Officer from Taj Banjara jointly briefed the Members of the Governing Council in respect of Fire and Safety Procedures and acquainted the gathering with Assembly points and emergency routes. 3. Welcome address by the President: The President, MrC V Subba Rao, chairing the meeting, welcomed the Governing Council, the Hyderabad Chapter Chairperson Mr U R P Sudhakar and Ex-Chairperson MrSumantBayanker. Prior to commencing the proceedings, the President requested the Members to observe a one-minute

silence to pray for the soul of a member who had passed away in the interim period, namely MrTharayil V.

Muralidharan(F 1399)

The President informed the assembly of certain changes made to the Sub Committees. He saidhe had circulated a note, via Email, to the GC, of the changes, namely, Mr Sanjeev Ogale assuming the Chair of BLFSC following the departure of Mr P Kirolikarand the HGS taking responsibility for the CDSC. The member secretaries too have been duly nominated. The President also briefed the members on the recent organsational changes completed at HO, a confirmatory mail of whichhas since been circulated to the GC The President presented a video clip featuringDevduttPatnaik (the well-known Indian author known for his interpretation of ancient Indian Scriptures and incorporating mythology into HR) who speaks of the evolution of the modern organization and the advent of a rule focused bureaucracy where principles have been sacrificed at the altar of rules, thus adversely impacting decision making. The author uses a simple a 2X2 matrix [ Principles or Dharma on the left & Rules at the Bottom]; to explain a time when Principles (Dharma) and Rules were upheld by Lord Rama (Ramayan) vis-à-vis a later period (Mahabharata) when Lord Krishna upheld the Principles but bent the Rules. Ravana sitting at the bottom left box of the matrix had neither Principles nor Rules. Duryodhana at the bottom right was rule driven but practiced no Principles(Dharma). The President spoke of what he had set out to achieve in his term and in particular learning at the under graduate level;improving the admission process for students aspiring for a career in marine engineering;focus on the qualityof faculty& infrastructure at various maritime training institutes in Indiaand exit examination for graduates. The President’s briefing also included an announcement of the successful transition of IME(I)’s Quality

Management System, in June 2018, to the new and current International QMS standard -- ISO 9001:2015;

the recent introduction of a new Position and Grade Compensation structure for employees at the IME(I)

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Head Office & the migration of the IME(I) Email domain from its legacy system to a much enhanced Email

Solution based on a Google App platform.

The President reminded the GC of the AGM on 22 September 2018.

MrP.Jairaj Kumar, Chairman & Managing Director,Ocean Sparkle Limited, as a special invitee,briefed the

members in an exclusive discussion,on the possible implications of the Government’s move to rescind the

Right of First Refusal (ROFR) currently part of the cabotage rights of Indian Shipowners. Discussions

concluded with a consensus decision to write, independently and directly, to the Minister for Road

Transport, Shipping & Water Resources, River Development and Ganga Rejuvenation, GoI, about the

concerns of IME(I) in this regard.

4. Adoption of Agenda: The previously circulated Agenda was adopted by the GC. 5. Granting leave of absence: Leave of absence was granted to GC members who had previously conveyed their inability to attend the GC Meeting. The GC opined that the Kolkata Branch should be represented at every GC meeting as prescribed in the ORP. 7. Sub Committee meetings: These were held amongst members / secretary and GC members to discuss their activity reports, action plan(s), review budgets against actual performance for the FY ended 31 March 2018. 8. Sub Committee Activity report – For the period 01 February 2018 to 30 June 2018. Presentation of actual figures forthe previous FY i.e. 01 April 2017 to 31 March 2018 &the period 01 April 2018 to 30 June 2018 against budgeted figures as well as a presentation of the ATR(Action Taken Report) of the 78th GCM final minutes. The Chairpersons of the various Sub Committees presented their reports and status updates as under 8A BLFSC:

Matter Action to be taken / Action already taken

Status of NOC’s and OC. IMEI House, Nerul, Navi Mumbai.

Phase 3- All Jobs completed satisfactorily. Process of NOC’s and OC’ initiated and in Advance stage- as noted below -

Sr.No NOC Date of Application Expected Date Remarks

1 Fire Safety Received

2 Debris Clearance Received

3 Health Received

5

4 Cesspayment

Received

5 Trees

Received

6 CIDCO- No dues Certificate

Received

7 OC NMMC Eng visited the site on 13 July and was satisfied

14 August 2018 Dhumal& Associates- Following up

Work remaining: --- “Solar Plant – 30kW, Internal painting, rubber paver blocks, Internal furnishing, Internal partitions – To be commenced after receiving the OC Utilization of third floor - Chairperson -- CD Subcommittee, Director Training &Chairperson of the BLFSC will decide upon the matter of best possibleutilization of rooms – BLFSC subcommittee will forward a copy of minutes to the GC.

The activity report; the BLFSC budget and actual figures upto year ended 31 March2018 and for the current year up until 30 June 2018; CAPEX as well as regular running expenditure were discussed. The VP spoke of the payment of a fine to CIDCO for the extension of time to obtain the OC & ensure fire safety& NMMC compliances, explaining that this was essentially due to the failure on our part to follow up and ensure necessary compliances within the original time frame allocated to us for the purpose. The following suggestions were recommended

• The annual review and revision of IME(I) Hostel tariff

• Apportionment of the regular running expenses (such as property tax, water charges, repairs and maintenance)to the various Sub Committees such as BLFSC, CDSC, ECSC & ALFSC

• Exhibition of a framed (colour) fire plan at all floors. The VP informed the GC about a lady student [attending Class II CoC Preparatory classes]who was accommodated , in a separate ensuite room, at IME(I) hostel following a request from her. The GC decided that, going forward, one room should be kept aside for lady students should there be such a request. Where no such advance request is received prior to a batch commencement, the accommodation was to be released to gentlemen students. It was suggested that information regarding the availability of rooms to lady students be published in the MER. The GC requested MsSuneetiBala to obtain a feedback from the lady student currently resident at our hostel. Following leakage of rain water from the terrace into the new & proposed examination room and consequent damage(s), on the third floor, the GC recommended that the required work of waterproofing in the affected areas on the terrace area especially in way of the expansion area be carried out.

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8B CD Sub Committee:

Matter Action to be taken / Action already taken

Report on potential opportunities for co-operation with IMarEST for our training activities.

The CD Sub-committee will make a short presentation describing the IMarEST, UK offer of free Student Membership to all full-time students, cadets and apprentices and its benefits which includes free access to theirvirtuallibrary facility ; Marine Technical Notes ; Special Interest Groups ; Awards, scholarships & Intern programmes; digital copy of their Marine Professional Magazine and discounts on selected books et al. The CD sub Committee will circulate the same to all Training Institutes as well as to all the IME(I)Branches

No further update at the meeting

Technical session conducted at IME(I)

As on date 20 Technical sessions have been conducted at IME(I), HO. CD Subcommittee will examine the feasibility of either live streaming the sessions to other branches or alternatively making a video recording of the Technical Session for either (i) onward transmission to all the branches and Marine Institutes or (ii) uploading this to You Tube, as deemed appropriate.

Question Bank for the DGS Mr. S Kannan will forward around 400 questions, with answers, to the CD Sub Committee.

No further update at the meeting

Comparison of ORP & Quality Manual

It wasdecided to provide a link / co relation between the requirements as at the QMS Procedures and the ORP, under the guidance of MR/HGS

Utilization of third floor Chairpersonof the CD Subcommittee, Director Training &Chairperson of BLFSC will decide upon the matter of optimum utilization of rooms – BLFSC Sub Committee will forward copy of minutes of their meeting.

ATS Tar Book:

Matter Action to be taken / action already taken

2 ½ years ATS Tar Book – CSSM- Tasked to: Mr Rajeev Nayyer/ Mr B S Mathur

Draft ATS Tar Books havebeen finalized by Mr B S Mathur and forwarded to MrRajeev Nayyer for necessary action.

GC informed that clarity from DGS is waited for the same

The Activity Report , the budget and actual figures upto FY ended 31 March 2018 and the current year up until 30 June 2018 of CD subcommittee were discussed and the CD Chairperson reported the following: Observations from the Inspection by WAC on 19 February 2018 ;

1. Observation 1: Size of the class room(s) were not in accordance with the requirements as at DGS order 5 of 2016. However, on 01 June 2018, the DGS issued a blanket approval for all courses (with a reduced intake capacity for 3 courses), along with the additional batch for MEO Cl.II.

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Course Intake Capacity (as per old approval) Intake capacity(as per new approval)

MEO Cl.IV(NCV) 24 20

MEO Cl.III (NCV-CEO) 24 19

MEO CL.III(NCV-SEO) Part A 24 20

The student intake capacity for the other courses remained same as per the old approval. As IME(I) had not conducted SSO and STSDSD courses, in the last one year, the DGS has withdrawn the approval for both the courses. Class room as measured for practical usable carpet area is as follows: Class room No.1: 31 sq.m,Class room No.2: 48 sq.m, Class room No.3: 29 sq.m, Class room No.4: 31 sq.m, Class room No.5: 50.16 sq.m (To be used for the MEO Cl.II enhancement batch),Classroom No.6: 33sq.m&Classroom No.7-32.5sq.m

2. Observation 2: All faculty members must complete the TOTA within 6 months of joining vide para 3.6.2 of 5

of 2017

3. Observation No.3: Shri AjoyChatterjee and Dr. B. K. Saxena attending the Institute as Industry experts for

MEO Cl.I Preparatory course, are part of the permanent faculty at GEIMS & TMI respectively.

MMD Examination answer paper evaluation – reported that effective June 2017, MMD is sending answer scripts in the name of the concerned examiners &not to the IME(I) Panel. CIP (Comprehensive Inspection Programme):CIP inspection was carried out by Lloyd’s Register of Shipping and IME(I) was awarded the highest grade “A1” i.e. “Outstanding”. Faculty: The additional batch for MEO Cl. II and the proposedFull Mission Engine Room Simulator course would require the appointment of an additional Fulltime Faculty. Submission of a Question Bank for the National Proficiency Evaluation Test(NPET):A question bank

consisting 400 Multiple Choice Questions & answers was provided to the ECI, all in accordance with their

request

Approval for the conduct MEO Class I FG (New) was granted to the Kochi Branch,on 13 June 2018.

Full Mission Engine Room Simulator at IMEI House: The VP briefed the GC about the 3 quotes obtained from OEMs of Full Mission Engine Room Simulators (FMERS) and the comprehensive comparative study carried out of the three offers including specification, cost analysis, redundancy over time, AMC, fitness for purpose etc. It was suggested thatit should be ensured that the Simulator was capable of meeting the requirements of IMO Model Course 2.07 It was proposed that the as received quotes for the Full Mission Engine Room Simulator should be circulated to Mr Rajeev Nayyer and Mr D Mehrotra for a review.

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Resolution 79.08B.01: Resolved that an additional amount of INR 40 lakhs be sanctioned to meet the Total Cost of Ownership (TOC) of the Simulator including provisions for GST, Furniture, UPS and Partitions as required by the OEM. Proposed by: Mr Sanjeev Ogale and Seconded by: Mr B S Mathur

8C: Examination and Certification Sub Committee: Chairperson of the EC Subcommittee presented, for discussion, the budget v/s Actual figures / activity report / ATR/ Key Financials / Key Concern Areas of examination for all facilities centers. The following information update was provided and discussed:

• Server backup provision should a total system failure occur–availability of a set of question papers (hard copy)

• Plans to procure a backup router of higher capacity.

• Need to procure own Server Setup to ensure effectiveness of examination.

• Requirement for additional tabs for the NCV exam

• Write a letter to DGS with respect to DGS and MMD for Goa FC / Chennai FC

• Digitalization of FC

It was decided that all Branches should show separate set of Income &Expenditure of their FC center(s) for clarity of the financial indices inthe operation of FCs. 8D:Publication and Editorial Board Sub Committee The Chairperson of the Publication and Editorial Board presented, for discussion, the budget v/s Actual figures / Activity report / ATR/ Key Financials / Kea Concern Areas. The following areaswere proposed:

• In addition to the Students Corner in the MER Journal, a link should be provided at the IMEI website (under the Member’s portal) providing access to adescriptive Question & Answers section, for the benefit of members appearing for MMD Examinations. MrMathur opined that “This would be a great help to our members and perhaps would attract more membership.”

• Inclusion of Mr. B.S. Mathur and Mr. Ramanujam in the Publications Sub-Committee for the above purpose.

• Proposed appointment of Ms. Rashmi Tiwari as Sub-Editor and Ms. Akanshaas member secretary to the Sub-Committee

• Conversion of the soft copy of the MER from a static publication to a dynamic one with links to specific article pages from the “Contents” page.

• Improved interaction withmembers through social media e.g. Facebook, Twitter, Linkedin, etc. Recommendation to outsource the maintenance of IMEI social media.

• Revamping of the web site and Facebook page

• Appointment of a marketing agency

• Regular Update of data on the IME(I) website and IME iConnect

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• Update of database of membership - with addresses and their email, contact numbers through a third partyagency by obtaining the quotations

• Digitalization of IME(I)Publications

• Mumbai and Chennai Branch to forward updated data to HO for cross check again.

• Proposal for a collaboration with Seaborne Communication and sharing of their MEM publication with IME(I) members was discussed & accepted. It was agreed that we would not share our membership database, email ids, contact numbers or addresses of the IMEI members as part of our Data Protection and Privacy Policy.

• Digitization of the ‘On board Tar Book’ – it was decided that the proposal should be sent to DGS within the 6 months. Engagement of appropriate resources for this was agreed. Involvement of Mr V K Jain was suggested which he accepted

Resolution 79.08D.01: Resolved that an amount of INR 2 Lakhs be sanctioned for the initial expenditure towards the preparation of a proposal of digitization of the “On Board Tar Book” Proposed by: Mr K Krishnan and Seconded by Mr B S Mathur

8E Public & International Sub Committee The Chairperson of the Public & International Sub Committee presented, for discussion, the budget v/s Actual figures / activity report / ATR/ Key Financials / Kea Concern Areas. The following information update was provided.

• Distribution of T-shirts to (student members)of 2nd, 3rd and 4th year batches at various MTIs

• Proposal for the opening of an IME(I) Chapter at Dubai

• Promotional material – partly to give away at exhibitions and partly expected to be sold.An income of INR 4 lakhs, as revenue from sales of promotional items, was budgeted but there had been no any sales till date.

• Abreakdownof exhibition expenses and an accurate inventory of promotional material should be maintained.

• It was suggested that promotional material should be displayed, with its price, in a show case at the lobby of IMEI House.

8F: Marine Consultancy Sub Committee: The Chairperson of the Marine Consultancy Sub Committee presented, for discussion, the budget v/s Actual figures / activity report / ATR/ Key Financials / Kea Concern Areas. The following information update was provided and discussed.

Matter Action to be taken / Action already taken

Update provided to GC regarding plan of action to achieve stated objectives of Marine Consultancy Services.

Advertisements continue to be published every month in the MER (commenced Dec 2016) calling upon subject experts to empanel themselves with IME(I)to undertake Marine Consultancy work. Procedural Guidelines to this effect have been prepared – no further update

It was decided at the 78th GCM that where applications for empanelment to the IME(I) consultancy panels were accepted, in the past, a letter ought to be issued to each such individual acknowledging the inclusion

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of the applicant’s name in IME’s list of consultants and the specific area(s) of expertise empaneled for. The letter should also list the Terms and Conditions of this professional association. – No further update The Chairperson of Marine Consultancy would provide the terms of reference for Marine Consultancy Services by the end of March 2018 – No further update

The GC opined that Marine Consultancy work would require to be obtained and grown with resources

available within the Sub Committee and that this couldn’t be outsourced.

8G Admission Sub Committee: In the absence of the Chairperson of the Admission Membership Sub Committee,the budget v/s Actual figures were discussed and the following concluded.

• The Admission Membership Sub Committee shall send, to each Branch, a monthly report detailing the Membership position as on date / transfers of grade / new members.

• The Admission Subcommittee shall put forward a proposal to the GC to incorporate a change in the eligibility

criteria for a ‘direct’ election to a grade of a Fellow – for tabling at the AGM.

A list of 262new members, 7 members for Transfer of Grade& 4 deletion of members were presented to the Governing Council and ratified. MrSatti Arora justified the decision to offer Life membership fees effective2009 as follows: 1.Expenses incurred for follow up and reminders to collect the annual subscription fee from defaulting members which often did not yield results. 2. Increase of paid up membership strength from 4000 to 25000 a very short time. [As on 22/08/2008 it was 1361 which increased to 3275 (increased by 1914) by 22.08.2009, On 22.08.2010 it stood at 4639 with an increase by 1369 and as on date it is 8856] 8H ALFSC Sub Committee:

Matter Responsibility Action to be taken/ Action Taken

Terms and Conditions of Contract and Permanent employees (part of HR policy) is to be incorporated in the QM as an annex. It was decided that it was not necessary

HGS/ MR Terms and Conditions of Contract and Permanent employees forwarded to Mr Mohan Singh Pal to incorporate in the Quality Manual

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to include it in the ORP

Sale proceeds of existing Premises - Proposal, Legal Opinion, Valuation report, tax flow, reinvestment plan, procedure to be followedas per Rules and regulation of Charity Commissioner

The Chairperson of theKochi Branch, HGS, BLFSC, HVC

78th GCM - As per the Chairperson of the Kochi Branch, the last valuation, in 2015, pegged the value of the property at INR 1.3 Crores. He also opined that under the present (depressed) real estate market conditions we could, at best, expect about INR One Crore. ‘Regularization’ of the 2.5 cents of land, which will add value to the property, requires availability / possession of the previous deed of year 1956 which is being traced through the Village Office and the subsequent mutation and settlement of the right over the property by a certain individual. Further to above the President advised the following: A separate Committee has been constituted for assessment of the entire issue and the disposal of the property, if possible, with Mr K A Varghese and Dr P V Sasi Kumar as external members along with Hon. Secretary, MrMathew Koshy, who shall, in consultation with a lawyer, submit an appropriate report. The President will take direct reports from this Committee and handle the matter. The Court order is yet to reach the sub registrar. As soon as this happens, IME(I) shall pay the demanded fee and get the land transferred to its name. ALFSC will forward the list of the documents required for selling the property after the Court Order is received

12

The committee consists of Mr K A Varghese and Dr P V Sasi Kumar as external members along with Hon. Secretary, MrMathew Koshy submitted the valuation certificates from the local valueralong with the three options towards the sale of Kochi property:

• Get the land regularized by paying INR 12 Lakhs and obtain mutation certificate for the 2.4 cents land

• Demolish the illegal construction on land and then apply for the mutation by payment of INR 5 lakhs

• ‘As is’ sale

The GC suggested that the Chairperson of the BLFSC should go through all the documents and • get a valuation certificate from 3 independent Govt approved valuers

• seek a legal opinion wrt the property under dispute. – no further legal opinion

• Determine the possible liability to IME(I), should the decision be to dispose the property “as is”

• Advertise in the MER & local newspaper(s) Income Tax Cases:

Assessment Year

Status Comments Remarks

2008-2009 CIT(A) Appeal disposed in our favour - effect of the order not yet given

Letter dated 23.09.2011submitted to Income Tax Authorities.

No further update in the meeting

2009-2010 Tribunal Decision - date of hearing 21.4.2016 & date of order 29.04.2016

The matter is restored to the file of the Assessing Officer.

INR 90.3 Lakhs Income Tax Paid. Due for refund

Hearing date with AO 25.09.2017 ITO rejected our appeal disregarding

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– Resubmitted whole set of documentationto AO on 25.9.2017

the concept of our Educational activities. Revised Demand INR 69.96 Lakhs and Penalty of INR 70.04Lakhs. CIT appeal is filed on 14.11.2017

2009-2010 Penalty INR 68 Lakhs (not Paid) The CIT(A) has considered the importance of the ITAT order and also the written submissions and oral arguments presented during the hearing and has Struck it down

AY 2009-10 – Contested by the IME(I) before the tribunal vide ITA No. 4762/Mum/2013 order dated 29.04.2016 where the matter was remitted back to the file of AO with certain directions. AO rejected this again - The AO’s contentions were that the types of service(s) provided by the Assesses are professional in nature and it constitutes beneficiary services rendered and has nothing to do with charity.Assesse works as a professional advisor or facilitator for conducting various courses, works as a professional body, engaging with a particular segment related to Marine Engineers, it is not a university nor is it an Institution affiliated to any recognised University in India ;Assesse is charging fees and is making profits and for which the assesse is expected to pay tax ; Subscription and other fees received from the members and type of experience and training which the member are benefiting suggests that these activities are in the nature of business or profession and not of a charitable Institution. The members have contributed only for the purpose of their own benefit and for acquiring certain amenities. Appeal filed to CIT again on14 .11.2017

2010-2011 No dispute No Case

2011-2012 At Tribunal Level Tribunal Hearing scheduled for 08/01/2018 Show cause Notice received on 08.02.2017 - u/s271 (1) ( c ) - for explanation - why penalty should not be levied in this case - Notice forwarded to M/s B K Khare& Co for reply - Reminder given on 17.02.2017 for reply

I Tax Demand INR 71.76 Lakhs (Not Paid) Replied on 22.02.2017 to ITO

AY 2011-12 - ITAT order dated 17.01.2018 – Restored this case back to the file of CIT(A) with a direction to decide the same as per the law after considering the directions of the Tribunal as given in AY 2009-10

2012-2013 Appeal to Commissioner of Income Tax filed on submitted on

08.11.2016 - the additional submission was done before the CIT(A) about a) IME(I)’s capabilities in providing Maritime

Income tax Demand 35.79 out of which INR 4.7 Lakhs paid CIT (Appeals) Mumbai -1 date of order 11.11.2016 Appeal No CIT(A)-

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29.04.2015 education, b) actual activities of IME(I) in the educational realm and c) plea to the CIT(A) not to treat the activities such as publications sale, advertisement income, seminar fees and so on, as being motivated by profit, but rather dovetail into the overarching objects of theIME(I) which are ‘education’ and ‘relief to the poor’.

I/E-2 (155)/2015-16 CIT(A) has directed the AO to follow the observations and directions given by the Hon'ble ITAT in IME(I)’s own case for AY 2009-10. ITO (E)(4) appeal to I Tax Tribunal – Appeal no 846/Mum-2017 dated 06.02.2017 – appeal has been fixed for hearing for directions at Mumbai on 06.02.2019. Ground of Appeal – Whether on the facts and in the circumstances of the case and in law, the LD CIT(A) erred in allowing the appeal of the assess be relaying on the decision of the Hon’ble ITAT in assessee’s own case for AY 2009-10 ignoring the fact that the Hon’ble ITAT set aside the order of Ld CIT(A) and restored the matter to the file of AO is not finalized. The appellant prays that the order of the Commissioner of Income Tax ( Appeals)-1, Mumbai be set aside and that of the Assessing Officer be restored. The Appellant craves leave be amend or alter any ground or add a new ground which may ne necessary. ITAT Hearing held on 20.06.2018 as per letter dated 25.05.2018

In the ITAT –I Bench order dated 20.06.2018 – Consistent with the view taken by the tribunal while deciding appeals for assessment order 2011-12( supra). We restore the issue back to the learned Commissioner (Appeals) with similar direction.

2013-2014 Appeal to Commissioner of I Tax - Appeal filed on

Income tax Demand INR 39.42L (Not Paid) Date of hearing not yet received

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11.04.2016

2014-2015 AT Income Tax officer level

Hearing attended with submission 29.09.2015, 12.02.2016, 15.02.2016 & 20.10.2016 a) Presented the AO with an overview of IME(I) b) Explained the Institute’s objects and how they dovetailed into the definition of ‘education’ and ‘relief to the poor’ c) Enumerated the educational apparatus and submitted the supporting and evidences d) Explained the activities & financials and how they fit into the objects of the Institute e) Corroborated the contentions above with the help of suitable judicial precedents including the Hon’ble ITAT’s order in IME(I)’s own case for AY 2009-10, wherein the Court had set-aside the CIT(A) order and ordered the AO to decide the matter afresh as to whether IME(I)’s activities were in the nature of education. The AO gave a patient hearing to the contentions put forth by us, on behalf of IME(I). He has assured that he’ll go through the submissions and assess suitably. The indications are that, he would close the assessment proceedings for AY 2014-15. We may expect the assessment order, in a month or so.

Appeal filedwithCITon 31.01.2017

2014-15 ITO Penalty INR 11,16,320/- Appeal to CIT on 30.01.2017& letter submitted to ITO on dated 22.02.2017 Date of hearing not yet received

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2016-2017 ITO Hearing date 21.07.2017 Hearing attended, and documents submitted as per requirements Further hearing date not yet received

Status of cases with the Charity Commissioner:

Particular Action Taken Status

Change of Movable Properties

2007-2008 Resubmitted documents as per the advicefrom Advocate Mr Sameer Gupte

Date of hearing not yet received

Change of Movable Properties

2015-2016 Resubmitted documents as per the advicefrom Advocate Mr Sameer Gupte

Date of hearing not yet received

No further update in the meeting

Immovable PropertyACC-I/1575/08

IME(I) Goa, Kochi and Nerul Phase II extension

Preparation of affidavit & documentation under process –List of documents received from the advocate to resubmit the same. – it is under process

Changes of Trustees

2017-2019 - Change in the Governing Council from the last election i.e. council elected for the period from 1.10.2017 to 30.09.2019

Change report submitted to CC. - Date of hearing not yet received

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The following table lists the status of payments wrt the IT cases till 05.12.2017

Sr Assessment Year

Demand Amount

Penalty amount

Position of Case 20% Demand amount payable

Amount Paid for Demand

Amount paid for penalty

1 2009-2010 69.96 70.04 Appeal filed with CIT(A) 14 90.3

2 2010-11 No case 0

3 2011-2012 71.76

Appeal to Tribunal - case date 08/01/2018 14.35 NIL

4 2012-2013 35.79

CIT( A) has directed the AO to follow observation given by ITAT 7.16 4.7

5 13-14 39.42 Appeal filed with CIT 11.4.2016 7.9 NIL

6 14-15 11.16 CIT 31.01.2017 2.23 NIL

7 15-16 No case

8 16-17 AO

TOTAL (in Rs. Lakhs)

228.09 70.04 Demand Payable = 45.64 95.00 0

Resolution No 79.8H.01:

Resolved that further to resolution of 78th GCM resolution No 78.10H.0, the GC permits the investment of

INR 1 crore in the Mutual fund/ debt equity and other financial instruments which are approved by the

Charity Commissioner.

Proposed by Mr Rajeev Nayyerand Seconded by Mr K Krishnan

The ALFSC Chairperson presented Sub Committee, Branch as well as organizational level financial Reports to the GC. Following a discussion, it was agreed that each Branch and Sub Committee wouldforward their proposed

budget for 2019-2020, along with the actual figures upto 30 September2018, on or before 15th of Oct 2018

to ALFSC Sub Committee for a review and vetting by the ALFSC. The ALFSC Sub Committee would then

circulate the same to all GC on or before 25th Oct, 2018.

8I: Grievance Cell Past President Mr.Dilip Mehrotra reported that no grievances were received during the review period.

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8 J: Benevolence Fund The minutes of the Benevolence Fund Committee meeting were read & approved. Following updates were provided: Present Beneficiaries: Children of late Shri S.Pratap Singh -INR 14,000 pa &MrSunil Hemant Wadgaonkar, Pune, INR 1.25 lakh pm In waiting: Mr P K Biswas of Kolata&Mrs Rashmi Nagpal of New Delhi Balances in the benevolence fund

• As on 01.04.2017:INR 55,94,421.00 • As on 31.03.2018:INR 7 4,88,27 4.00 (including a Donation of INR 17,99,209.00 and Bank Interest of

Rs:4,83;645.00), • As on 30.6.2018: I. NR 71, 12,9081/- (including Interest 1,24,634.00)

(Payment since 1.4.2017:Rs;8,89,000.00 (Rs:8,75,000 Mr. Wadgoankar + Rs:14000/- per year to Mrs Singh)

Balance as on 30.6.2018: INR 71,12,908.00 Relief to Mrs Nagpal: New Delhi branch to update & discuss. Relief for Mr P K Biswas, KOLKATA- Sub Committee to discuss during GC and finalize.

Resolution No. 57.01.01: Resolution 56.01.02: Resolved that the circulated review / status and the activities of the 55thBenevolence Fund Committee meeting is hereby approved. Proposed by:MrChittaDash . Seconded by: Mr B S Mathur

Following proposed at the Benevolence Fund Meeting

1. Preparation of a check list for all requests to confirm their financial status. 2. Mr Sunil Hemant Wadgaonkar: Release of INR 1 Lakh pm from Sept 2018 to March 2019 instead of

INR 1.25 Lakhs pm, given that he has started working as visiting faculty at Anglo Eastern 3. Mr. PK Biswas, Kolkatta - Subsequent to the Committee receiving some feedback, from members

about his financial status, it was decided to send the new check list to him 4. Mrs Rashmi Nagpal, New Delhi – Rs. 5,000/- is to be released as an immediatereimbursement for

her training expenses. Approved a sum of INR 10,000/- pm towardsher children’s education, tilltheir graduation. Amount to be reviewed after 12 months, as per Rule 6.3.1 – (the INR 1,20,000/- is to be released in equal instalments over the period July 2018 to June 2019; confirmspend every year against a school report; review and decide upon further release of funds.

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8K Quality Assurance Sub Committee: Quality Assurance Sub CommitteeBudget v/s Actual figures were presented, and the following updatesprovided:

• The final external audit by IRQS was carried out on 30 May 2018 toward transition and renewal of our QMS certification to the new standard ISO 9001:2015.

• QMS Certificate awarded effective 15 June 2015 valid for the next 3 years. • Plans to conduct Internal audits from October 2018, complete the MRM by March 2019 and

schedule the First Surveillance audit by April 2019 9. Branches –Branch Activity report– from 01.02.2018 to 30.06.2018. Audited accounts from 01.4.2017 to 31.3.2018 & Actual figures 01.04.2018 to 30.06.2018 against budgeted figures&ATR as per the 78th GCM final minutes 9A:Mumbai Branch : The Chairperson of the Branch read out their activity report &presented for discussion, actual figures from 01.4.2017 to 31.03.2018 & 01.04.2018 to 30.06.2018 V/s Budgeted figures. Other updates provided

• Update of the membership database of Mumbai Branch – analysis presented • Development of Socio Economic Beneficial programs for members with GC approval • Visibility in the Industry • Update on INMARCO 2018 •

A question was raised as to whether it was permitted to have more than 2 GC meetings as per AOA – suggested obtaining a legal opinion prior to the Mumbai Branch AGM It was opined that the Website and iConnect are not updated as regularly as necessary. It was proposed that a new Vice Chairman appointed for the Mumbai branch

9B Pune Branch – The Chairperson of the Branch read out the activity report &presented for discussion, actual figures from 01.4.2017 to 31.03.2018 & 01.04.2018 to 30.06.2018 V/s Budgeted figures. Updates provided included Mentoring activities undertaken, Seminar with TMI in 2020, Setting Standards for affiliating Marine Educational Institutions to IMEI, Tolani Maritime Institutes proposal as a partner towards the research activities 9C: Goa Branch - The Chairperson of the Branch read out their activity report &presented for discussion, actual figures from 01.4.2017 to 31.03.2018 & 01.04.2018 to 30.06.2018 V/s Budgeted figures 9D:Chennai Branch - The Chairperson of the Branch read out their activity report &presented for discussion, actual figures from 01.4.2017 to 31.03.2018 & 01.04.2018 to 30.06.2018 V/s Budgeted figures Other updates provided:

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• Updates of Membership database - analysis presented • Proposal to conduct CoC examination other than NCV. • Proposal for the possible conduct of viva voce(oral) examination preparatory courses for Engineers. • Proposal to form a Ladies Committee to build an inner circle of IMEI members • Alternative sources of revenue for the Branch.

9 E: Visakhapatnam Branch – The Chairperson of the Branch read out their activity report &presented for discussion, actual figures from 01.4.2017 to 31.03.2018 & 01.04.2018 to 30.06.2018 V/s Budgeted figures The Chairperson of Vizag Branch spoke of

• Obtaining of tender documents / quotations for renovation / construction. Requested Visakhapatnam branch to submit the proposal and project report to the High value Committee

• Plans to conduct Glomar 2019 – Aug/ Sept 2019

• The need for approval of Seed money of INR 15 lakhs

• Proposal to conduct MEO Class II preparatory classes

GC requested the Vizag Branch to submit a breakdown of expenses incurred on account of FC staff salary/

remuneration FC

9 F Kolkata Branch-

In the absence of the Chairperson the activity report was read out along with the actual figures from 01.4.2017 to 31.03.2018 & 01.04.2018 to 30.06.2018 V/s Budgeted figures 9 G: Delhi Branch The Chairperson of the Branch read out the activity report &presented for discussion, actual figures from 01.4.2017 to 31.03.2018 & 01.04.2018 to 30.06.2018 V/s Budgeted figures 9H: Kochi Branch The Chairperson of the Branch read out the activity report &presented for discussion, actual figures from 01.4.2017 to 31.03.2018 & 01.04.2018 to 30.06.2018 V/s Budgeted figures Other updates provided:

• Approval for the conduct MEO Class I preparatory classes -- received in June 2018 • Improving the activities of the Karnataka Chapter • Proposal to start 3 more courses as per the DGS guidelines • Encouragement of younger members to participate in the activities of the Branch

10. Update from ex- officio nominees from External bodies (Including BES)– President updated wrt to present status on activities on IRS, BIS, ECI, IMS, BES, WMTC WMTC: President updated the GC about the selection of papers for the forthcoming WMTC conference at Shanghai.

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11. Subcommittee & Branches level as well as organizational level financial Report – Covered under ALFSC 12. Report on the Maritime DufferinTrust: Mr Rajeev Nayyer updated GC as under: As advised by the GC in the 78th GCM circulated to all GC legal counsel guidance circulated to all GCM It was discussed and decided that legal counsel to be appointed to start the process of closing of the land

acquisition of MMD in Navi Mumbai.

13. Amendments / Inclusions to the ORP: In the matter of addressing an observation at the 79th GCM with respect to Resolution No 78.19.08.01 of the 78th GC Meeting, the amended resolution to be read as follows:

Resolution No: 78.19.08.01: Resolved that the Operating Rules and Procedures be amended to include the following proviso(in italics below),when the position of the Honorary General Secretary falls vacant for whatsoever reason ( AoA Clause 13.2 refers): In event of the Vice-President or the Honorary General Secretary ceasing to continue in their posts for whatsoever reason the post is to be filled from amongst the Council members by nomination by the Council Members and the term of the new incumbent would continue till the end of the term of Council. A new member may be co-opted into the Council by the Council Members but no further election to take place. The Council shall however be free to nominate the Honorary General Secretary who may not have been a Council member. For the interim period i.e. until the next GCM the President may nominate an HGS from within the GC for the subject interim period. To keep the interim arrangement duration to a minimum, a one-day GCM would be convened with a single point agenda i.e. to appoint the Honorary General Secretary.The Council may nominate an HGS who may not be a Council member, if no GC member is willing to accept the nomination.

Resolution No 78.10A.01 Revisions to the IME(I) Hostel charges: IME(I) Hostel Charges per day in INR (Including Morning Tea):

Type of Room Existing rates for

IME(I) Students or Members

New Rates WEF 01 April 2018 Discounted rate for IME(I)

Members

New rates WEF 01 April2018

(Non-member Student)

1 Shared room 225 225 250

2 AC (Single Occupancy) 1400 (inclusive of GST) 1400 (inclusive of GST) 1540(inclusive of GST)

3 AC (Double Occupancy) 1960 (inclusive of GST) 1960 (inclusive of GST)–Family 950 (inclusive of GST) -individual

2150 (inclusive of GST)–Family 1045 (inclusive of GST) -individual

4 Single Occupancy (Non-AC) in Room Type 2 above

850 850 935

5 Double /Triple Occupancy (Non AC) in Room Type 3 above

1100 / 1050 1100 / 1050 1200 / 1155

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Resolution no: 78.10C.01: Resolved that where the total annual revenue from a FC center, from services rendered, is less than INR 5 lakhs per annum, the Authorized Signatory at the FC be compensated with a lump sum Professional fee/ remuneration of minimumINR 10, 000/- (Indian Rupees Ten Thousand only) per month.

Resolution No:78.10D.01:

Resolved that given the Global and National “Go Green” initiatives and with a view to reducing the cost of

printing of the monthly journal “Marine Engineers Review India”, the distribution of hard copies of MER to

non-corporate members i.e. Associate & Graduate grades be discontinued wef April 2018

Resolution No: 78.10H.01:

Investment Proposal

It is proposed to place the following resolution for consideration & adoption by the Annual General Body

Meeting.

It was resolved that the Governing Council be & is authorized to invest the Institutes funds in such Financial

Instruments that are permitted by the office of the Charity Commissioners for investment by Charitable

Trusts.

The nature of these instruments & the quantum of investment shall be determined &reviewed by the

ALFSC &cleared by the GC

14. Approval of drawn resolutions: To be circulated through email 15. Fixing of the venue for next GC & AGM: Date and Venue of the next GC meeting: To be finalized later through email AGM will be held on 22nd Sept 2018 at HO 16. Any other matter with the permission of Chair 16.1 Letter to the DGS – as agreed, IME(I) would write a letter the ministry directly with highlighting the following concerns:

1. An Indian Ship employs an all Indian crew, which includes our engineer trainees. Each Indian ship, on an

average, employs a minimum of 1.5 marine engineer trainees. [This is a requirement under the Indian Flag.

Foreign flag ships are not bound by such a requirement]. Such trained young men and women of India,

form the bulwark of the senior engineering professionals that eventually operates ocean going ships, both

Indian and foreign ships, as they gain in experience and competency certification. Our information suggests

that on a per unit basis, while there are 3 trainee engineers on every 2 Indian ships, there is only one Indian

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engineer trainee per 3 foreign ships. In other words, where 3 Indian ships train 4.5 Indian engineers, 3

foreign ships train one Indian engineer. Therefore, for every 3 Indian ships exiting the Indian Flag, there

would be a loss of employment for 3.5 Indian engineer trainee men and women.

2. On another equally important note, as the foreign ships are not obliged to hire Indian marine

engineers at any level including Operating level (Fourth Engineer and Third Engineer) and Management

level (Second Engineer and Chief Engineer), the Institute foresees further erosion in employment at such

senior levels too, which could further cascade down to job losses at the trainee level

17. Vote of thanks

The meeting ended with vote of thanks to the Chair. The Vice President Mr Uday Purohit thanked all the members and contributors who had enabled the smooth proceedings of the GC.

----------------------------------------END OF THE MOM, 79th GCM, HYDERABAD-------------------------------------------