ACTIVITY REPORT - JICA

ACTIVITY

REPORT

November

2011

Early Warning System and

Evacuation Simulation

YAYASAN PENGABDI MASYARAKAT(YPM)

in cooperation with

JAPAN INTERNATIONAL COOPERATION AGENCY (JICA)

Halaman 2

PREFACE

Our thanks and gratitude to Almighty God for blessing us with health in our daily life

and activities.

This activity report details the evacuation simulation carried out according to the

Standard Operation Procedure (SOP) in the Banjir Bandang Early Warning System at

the Kalijompo Watershed. The simulation is organized by Yayasan Pengabdi Masyarakat

(YPM), Jember, East Java, Indonesia, in cooperation with Japan International

Cooperation Agency (JICA). The purpose is to train the community and stakeholders,

especially the PBP Satlak (Implementation Unit) in the Jember Regency, in the

implementation of the Kalijompo Watershed SOP. By learning to implement the SOP in

real life, the community also learns to mitigate the effects of banjir bandang.

YPM wishes to thank Japan International Cooperation Agency (JICA) for their trust in

YPM during the cooperation in organizing disaster management activities, especially in

the Jember Regency.

Jember, November 2011

Yayasan Pengabdi Masyarakat

Director,

Dr. Evita Soliha Hani

Halaman 3

TABLE OF CONTENTS

PREFACE .................................................................................................................................... 2

TABLE OF CONTENTS ............................................................................................................ 3

LIST OF TABLES ........................................................................................................................ 4

INTRODUCTION

Background ............................................................................................................................... 6

Objectives .................................................................................................................................. 7

Work Scope ............................................................................................................................. 7

IMPLEMENTATION METHODS

Activities ..................................................................................................................................... 8

Schedule .................................................................................................................................... 9

Plan Design ............................................................................................................................... 9

Scenario ..................................................................................................................................... 12

ACTIVITIES

Preparation ............................................................................................................................... 34

Opening Ceremony ................................................................................................................ 35

Simulation ................................................................................................................................. 38

EVALUATION

Evaluation by the Committee .............................................................................................. 42

Evaluation by Various Parties ............................................................................................... 42

RECOMMENDATION .............................................................................................................. 46

CONCLUSION .......................................................................................................................... 47

ATTACHMENTS

Attendance List

- Coordination Meeting, October 21, 2011 ..................................................................... 48

- Rehearsal, October 22, 2011 ............................................................................................. 50

- EWS Exercises and Evacuation Simulation, October 23, 2011 ................................. 52

Documentation of Activities ................................................................................................. 60

Halaman 4

LIST OF TABLES

Table Title Page

1. Work Schedule for the Early Warning System (EWS) Exercise and Evacuation

Simulation ............................................................................................................................ 9

2. Scenario for for the Early Warning System (EWS) Exercise and Evacuation Simulation

................................................................................................................................................ 10

3. Training Scenario for the Banjir Bandang Early Warning System and Evacuation

Simulation ............................................................................................................................ 12

Halaman 5

LIST OF FIGURES

Figure Title Page

1. Simulation Location Plan in the Klungkung Village Square ................................... 11

Halaman 6

INTRODUCTION

Background

An Early Warning System (EWS) is the obligation to provide information on

disaster threat predictions to the public prior to hazardous occurrences. The purpose of

EWS is to warn the public, thus alerting and enabling them to take the measures

appropriate to the condition, situation, and time. The main principle in EWS is to

provide applicable steps that are fast, accurate, effective, acceptable, understandable,

reliable, and sustainable. A well-implemented early warning system protects and saves

the public from the threat of banjir bandang.

The early warning system is an effective key step in reducing the effects of

disasters. The public should be aware of and familiar with the system and must be

informed of detection results, especially when they live in flood-prone areas. Therefore,

the warning system needs a standard operation procedure (SOP) in order to become

more effective.

An early warning system is effective when it is well understood by the public,

becomes a communal necessity, and raises the community's awareness of disasters.

Thus the SOP must be realistic and credible in nature, conforming to the community's

characteristics and needs.

The early warning system for the Kalijompo Watershed, Jember, is composed

through several stages. The SOP is jointly composed by representatives from the

Jember Satlak, Patrang Regency, Sukorambi Regency, Klungkung Village, Karang Pring

Village, Gebang Poreng Village, Slawu Village, as well as the residents and community

leaders, and the Kalijompo Plantation.

SOP implementation exercises are mandatory, and one of the forms of exercises

is simulation. In simulations, real issues, situations or processes are acted out in real life.

Simulations generally require conditions that represent the key characteristics or

behaviors of the chosen physical or abstract system. Simulations can be used to show

Halaman 7

the real-life effects of alternatives conditions and methods when the main system is out

of action, inacessible, risk-laden, unacceptable under certain circumstances, still being

designed and not yet established, or non-existent. Through simulations, the public will

gain a more comprehensive knowledge of the SOP and f irsthand experience of the way

the SOP works. Simulation trainings are a method to prepare the public against

disasters, as simulations are replications of emergency situations and used to gauge the

participants' reaction to real-life situations.

Objectives

The objectives of the early warning system training and evacuation simulation

are:

1. To provide estimations of the SOP implementation that are as close to the real

circumstances as possible;

2. To provide an alternative design for operating the SOP, in order to increase public

understanding of disaster management;

3. To facilitate the testing of SOP on disasters;

4. To provide facilities for studying the SOP in a shorter period and in more practical

terms.

Work Scope

Below are the activities in the evacuation simulation:

1. Creating a simulation scenario;

2. Coordinating the groups def ined in the Kalijompo Watershed SOP for their

involvement in the simulation;

3. Carrying out the simulation;

4. Documenting the simulation activities.

Halaman 8

IMPLEMENTATION METHODS

Activities

Below is the list of activities in the simulation:

1. Composing a simulation scenario based on the Banjir Bandang EWS SOP for the

Kalijompo Watershed;

2. Consulting with the staff at the Kalijompo Watershed;

3. Coordinating with the various groups to be involved in the simulation;

4. Brief ing and providing the training scenario for the groups to be involved in the

simulation;

5. Preparing the location and instruments for simulation;

6. Performing the initial training after the location and instruments have been

prepared;

7. Performing the f inal training before the simulation;

8. Organizing the simulation;

9. Evaluating the simulation.

Halaman 9

Schedule

The above steps will be completed according to the following schedule.

Table 1 Work Schedule for the Early Warning System Exercise and Evacuation

Simulation

Activity Day Time Location

1. Composing a simulation

scenario

Monday,

October 17, 2011

- YPM

2. Consulting with the staff at

the Kalijompo Watershed

Tuesday,

October 18, 2011

08.00-end Bakesbang Linmas Jember,

Sukorambi Regency,

Klungkung Village,

Kalijompo Plantation

3. Coordinating with various

groups

Wednesday,

October 19, 2011

09.00-end Public Welfare Division,

Jember

Thursday,

October 20, 2011

09.00-end Klungkung, Karang Pring,

Slawu & Gebang Poreng

Villages; Sukorambi &

Patrang Regencies

4. Briefing and providing the

training scenario

Friday,

October 21, 2011

13.00-end Klungkung Village Hall

5. Preparing the location map

and instruments

Saturday,

October 22, 2011

08.00-12.00 Klungkung Village Square

6. Performing the initial

training

Saturday,

October 22, 2011


7. Performing the final training Saturday,

October 22, 2011


8. Organizing the simulation Sunday,

October 23, 2011

08.30-end

(See schedule in

Table 2 )

Klungkung Village Square

9. Evaluating the simulation Sunday,

October 23, 2011

At the end of

the simulation

Klungkung Village Square

Halaman 10

Table 2 Scenario for for the Early Warning System Exercise and Evacuation Simulation

Day Time Activity Location Persons in charge

Sunday,

October

23, 2011

08.30-09.00 Preparation/

Registration

Klungkung Village

Square

The committee

(YPM)

09.00-09.30 Opening

ceremony

Klungkung Village

Square

Preamble from

YPM Director

Klungkung Village

Square

Dr. Evita Soliha

Hani

Preamble from

JICA

Klungkung Village

Square

JICA Expert

Preamble from

Satlak PB

Klungkung Village

Square

Asistant II or

representative

09.30-12.30 Simulation

Klungkung Village

Square

Participants and

YPM

12.30-13.00 Evaluation of

simulation

Klungkung Village

Square

YPM and JICA

13.00-end Closing

ceremony

Klungkung Village

Square

The committee

Halaman 11

Location map

Figure 1 Simulation Location Plan in the Klungkung Village Square

Evacuatio

n Post

Upstream

Villages

Karang

Pring

Klungkung

Secretaria

t

Satlak PB

Jember

Kalijompo

Plantation

Down-

stream

Villages

Slawu

Gebang

Poreng

JICA

Guests

Regencie

s

Sukoramb

i

Patrang

Meeting

point for

upstream

villages

Meeting

point for

downstre

am

villages

Entrance

Men

's e

vacu

atio

n t

ents

Wo

men

's w

ash

roo

m

Men

's w

ash

roo

m

Wo

men

's e

vacu

atio

n t

ents

Logi

stic

s te

nt

Public

Kitchen

M

edic

ten

t

SCENARIO

A more detailed simulation scenario is shown on Table 3 below.

Table 3 Training Scenario for the Banjir Bandang Early Warning System and Evacuation Simulation

Condition Scene Setting Description Action Time Duration Notes

Normal-Alert

- Rain: 30

mm/day

- Water level:

100 cm

- Fissure: 0

1 Kalijompo

Plantation

Normal weather, a

little cloudy. A rainfall

gauge equipped with

a sensor to mark the

water level, water level

gauge, a fissure

gauge; and

communication

devices (cell phones

and walkie-talkies).

A drizzle falls and

turns into rain. Mr.

Agus observes that the

rainfall reaches 30

mm/day and water

level is 100 cm, thus

the status of the

Kalijompo Watershed

is at Level 1: Alert.

Mr. Agus monitors the weather

and checks whether all the

instruments function properly.

During rain, Mr. Agus monitors

changes in the gauge levels

more carefully and attentively

When the rainfall reaches 30

mm/day and water level 100

cm, Mr. Agus informs the

Satlak, heads of the Klungkung

and Karang Pring villages, the

Sukorambi Regent, and heads

of the Slawu and Gebang

Poreng sub-districts of the

Level 1: Alert status.

09.30-09.35 5 minutes PIC: Ebban

Instruments:

Rainfall gauge

Water level

gauge

Fissure gauge

Cell phones

Walkie-talkies

Halaman 13

2 Klungkung Village Hall

Normal condition, activities are carried out as usual.

The sky turns cloudy, a drizzle falls and turns into rain.

Village officials are on standby and on alert.

Village officials check the communication devices.

“Assalamualaikum, good morning to the head of the Klungkung village. Agus from the Kalijompo Plantation speaking. The rainfall has reached 30 mm and water level in the Kalijompo River is 100 cm. The Kalijompo Watershed's status is banjir bandang alert. Thank you. Assalamualaikum.”

Reply from head of the village,”Thank you, we copy. We will follow up on your information.”

09.35-09.40 5 minutes PIC: Djoko Devices: Cell phones Walkie-talkies

3 Karang Pring Village Hall (Upstream Village)





“Assalamualaikum, good morning to the head of the Karang Pring village. Agus from the Kalijompo Plantation speaking. The rainfall has reached 30 mm and water level in the Kalijompo River is 100 cm. The Kalijompo Watershed's status is banjir bandang alert. Thank you. Assalamualaikum.”

Reply from head of the village,”Thank you, we copy. We will follow up on your information.”

Idem 5 minutes PIC: The committee Devices: Cell phones Walkie-talkies


Normal-Alert 4 Sukorambi Normal condition, Village officials are on standby Idem 5 minutes PIC: The

Halaman 14

- Rain: 30

mm/day

- Water level:

100 cm

- Fissure: 0

District

activities are carried out as usual.

The sky turns cloudy, a

drizzle falls and turns

into rain.

and on alert. Village officials check the

communication devices. “Assalamualaikum, good

morning to the head of the Sukorambi village. Agus from the Kalijompo Plantation speaking. The rainfall has reached 30 mm and water level in the Kalijompo River is 100 cm. The Kalijompo Watershed's status is banjir bandang alert. Thank you. Assalamualaikum.”

Reply from head of the

district,”Thank you, we copy.

We will follow up on your

information.”

committee

Devices:

Cell phones

Walkie-talkies

5 Slawu Sub-District (Downstream Village)





“Assalamualaikum, good morning to the head of the Slawu village. Agus from the Kalijompo Plantation speaking. The rainfall has reached 30 mm and water level in the Kalijompo River is 100 cm. The Kalijompo Watershed's status is banjir bandang alert. Thank you. Assalamualaikum.”

Reply from head of the sub-district,”Thank you, we copy. We will follow up on your information.”


6 Gebang Poreng Sub-District



Village officials check the

Idem 5 minutes PIC: The committee Devices:

Halaman 15

(Downstream Village)


communication devices. “Assalamualaikum, good

morning to the head of the Gebang Poreng village. Agus from the Kalijompo Plantation speaking. The rainfall has reached 30 mm and water level in the Kalijompo River is 100 cm. The Kalijompo Watershed's status is banjir bandang alert. Thank you. Assalamualaikum.”

Reply from head of the sub-district,”Thank you, we copy. We will follow up on your information.”

Cell phones Walkie-talkies

7 Patrang District





“Assalamualaikum, good morning to the head of the Patrang village. Agus from the Kalijompo Plantation speaking. The rainfall has reached 30 mm and water level in the Kalijompo River is 100 cm. The Kalijompo Watershed's status is banjir bandang alert. Thank you. Assalamualaikum.”

Reply from head of the district,”Thank you, we copy. We will follow up on your information.”


8 Satlak PB Headquarters



Satlak PB is on standby and on alert.

Satlak PB checks the communication devices.

“Assalamualaikum, good morning to the Satlak PB


Halaman 16

headquarters. Agus from the Kalijompo Plantation speaking. The rainfall has reached 30 mm and water level in the Kalijompo River is 100 cm. The Kalijompo Watershed's status is banjir bandang alert. Thank you. Assalamualaikum.”

Reply from Satlak PB,”Thank you, we copy. We will follow up on your information.”


Status:

Standby

- Rain: 60

mm/day

- Water level:

120 cm

- Fissure: 0

9 Kalijompo

Plantation

The rain continues to

fall. Mr. Agus observes

that the rainfall

reaches 60 mm/day

and water level is 120

cm, thus the status of

the Kalijompo

Watershed is at Level

2: Standby.

Mr. Agus observes the

condition more attentively.

Mr. Agus sends information to

relevant locations by way of

walkie-talkies:

Attention, to head of the

Klungkung village, the rainfall

has reached 60 mm and water

level in the Kalijompo River is

120 cm. The Kalijompo

Watershed's status is standby

for banjir bandang. Thank you.

Assalamualaikum."

09.30-09.33 3 minutes PIC: Ebban

Devices:

Rainfall gauge

Water level

Fissure gauge

Cell phones

Walkie-talkies

10 Klungkung

Village Hall

The rain continues

with no sign of

stopping.

The sky over the


grows darker.

Head of the village answers the

walkie-talkie.

Head of the village replies,

"Thank you, we will follow up

on the information."

Idem 3 minutes PIC: Djoko

Devices:

Cell phones

Walkie-talkies

11 Karang Pring

Village Hall

(Upstream

The rain continues

with no sign of

Head of the sub-district

answers the walkie-talkie.

Voice from the walkie-talkie:

09.33-09.36 3 minutes PIC: The

committee

Halaman 17

Status:

Standby

- Rain: 60

mm/day

- Water level:

120 cm

- Fissure: 0

Village) stopping.

The sky over the


grows darker.

“Attention, to head of the Karang Pring village, the rainfall has reached 60 mm and water level in the Kalijompo River is 120 cm. The Kalijompo Watershed's status is standby for banjir bandang. Thank you. Assalamualaikum." Head of the village replies, "Thank you, we will follow up on the information."

Devices:

Cell phones

Walkie-talkies

12 Sukorambi District

The rain continues

with no sign of

stopping. The sky over the

Kalijompo Plantation grows darker.

Head of the district answers the

walkie-talkie. Voice from the walkie-talkie:

“Attention, to head of the Sukorambi District, the rainfall has reached 60 mm and water level in the Kalijompo River is 120 cm. The Kalijompo Watershed's status is standby for banjir bandang. Thank you. Assalamualaikum." Head of the district replies, "Thank you, we will follow up on the information.”

09.36-09.39 3 minutes PIC: The committee Devices: Cell phones Walkie-talkies

13 Slawu Sub-District (Downstream Village)

The rain continues

with no sign of




answers the walkie-talkie. Voice from the walkie-talkie:

“Attention, to head of the Slawu Sub-District, the rainfall has reached 60 mm and water level in the Kalijompo River is 120 cm. The Kalijompo Watershed's status is standby for banjir bandang. Thank you. Assalamualaikum." Head of the sub-district replies, "Thank you, we will follow up on the information.”


Halaman 18

Status:

Standby

- Rain: 60

mm/day

- Water level:

120 cm

- Fissure: 0

14 Gebang Poreng Sub-District (Downstream Village)

The rain continues

with no sign of




answers the walkie-talkie. Voice from the walkie-talkie:

“Attention, to head of the Gebang Poreng Sub-District, the rainfall has reached 60 mm and water level in the Kalijompo River is 120 cm. The Kalijompo Watershed's status is standby for banjir bandang. Thank you. Assalamualaikum." Head of the sub-district replies, "Thank you, we will follow up on the information.”


15 Patrang

District

The rain continues

with no sign of

stopping.

The sky over the


grows darker.


walkie-talkie. Voice from the walkie-talkie:

“Attention, to head of the Patrang District, the rainfall has reached 60 mm and water level in the Kalijompo River is 120 cm. The Kalijompo Watershed's status is standby for banjir bandang. Thank you. Assalamualaikum."

Head of the district replies, "Thank

you, we will follow up on the

information.”


committee

Devices:

Cell phones

Walkie-talkies

16 Satlak PB

Headquarters,

Jember

Regency

The rain continues

with no sign of

stopping.

The sky over the


grows darker.

HQ staff answers the walkie-

talkie.


“Attention, to the Satlak PB Headquarters, the rainfall has reached 60 mm and water level in the Kalijompo River is 120 cm. The Kalijompo Watershed's status is


committee

Devices:

Cell phones

Walkie-talkies

Halaman 19

standby for banjir bandang. Thank you. Assalamualaikum."

Satlak HQ replies, "Thank you, we

will follow up on the information.”


Status:

Approaching

Banjir

Bandang

- Rain: 60

mm/day

- Water level:

120 cm

- Fissure: 0

17 Klungkung

Village Hall

The rain continues

with no sign of

stopping.

Head of the

Klungkung Village

relays information

from Mr. Agus to a

community leader (Mr.

Abdurrahman) and

asks him to

disseminate the

information.

Mr Husin relays the

information to the

head of the Sukorambi

District.

Head of the Klungkung Village

speaks to the walkie-talkie:

“Assalamualaikum, Mr.

Abdurrahman, head of the

Klungkung Village speaking. Mr.

Agus from the Kalijompo

Plantation informed me that the

status of the Kalijompo

Watershed is approaching

banjir bandang. Please inform

all residents, especially those

residing near the river, to

prepare for evacuation. Thank

you, assalamualaikum.”

“Assalamualaikum, to the head

of the District, head of the

Klungkung Village speaking. Mr.




Watershed is approaching

banjir bandang. Thank you,

assalamualaikum.”

Mr. Husin sounds the

kentongan four times in a row

09.50-09.53

09.53-09.56

09.56-09.58

3 minutes

3 minutes

PIC: Djoko

Devices:

Cell phones

Walkie-talkies

Kentongan

(bamboo/

wooden drum

for sounding

the alarm)

Halaman 20


kentongan to warn for

flood.

2 minutes


Status:

Approaching

Banjir

Bandang

- Rain: 60

mm/day

- Water level:

120 cm - Fissure: 0

18 Mosque/ Community Leader from Upstream

People are arriving at the mosque although it is not yet prayer time. There is an announcement from the loudspeaker.

Mr. Abdurrahman enters the mosque, turns on the microphone, and speaks: “Assalamualaikum warahmatullahi wabarakatuh. Attention, all residents, the status of the Kalijompo Watershed is approaching banjir bandang. To all residents, please prepare for evacuation."

09.56-10.00 4 minutes PIC: Mr. Imam Devices: Megaphone Microphone

19 Head of the Karang Pring village

The rain continues with no sign of stopping.

Head of the Karang Pring Village relays the information from Mr. Agus to community leaders (Rahmatullah/ Nuryanto) and asks them to disseminate the information.

Ms. Rita, head of the Karang Pring village,

Head of the Karang Pring Village speaks to the walkie-talkie: “Assalamualaikum, Mr. Rahmatullah/Nuryanto, head of the Klungkung Village speaking. Mr. Agus from the Kalijompo Plantation informed me that the status of the Kalijompo Watershed is approaching banjir bandang. Please inform all residents, especially those residing near the river, to prepare for evacuation. Thank you, assalamualaikum.”

“Assalamualaikum, to the head of the District, head of the Karang Pring Village speaking. Mr. Agus from the Kalijompo

10.00-10.03

10.03-10.06

3 minutes

3 minutes

Halaman 21

relays the information to the head of the Sukorambi District.

Plantation informed me that the status of the Kalijompo Watershed is approaching banjir bandang. Thank you, assalamualaikum.”

20 Karang Pring community leaders

Karang Pring community leaders enter the mosque, turn on the microphone, and speak: “Assalamualaikum warahmatullahi wabarakatuh. Attention, all residents, the status of the Kalijompo Watershed is approaching banjir bandang. To all residents, please prepare for evacuation.”

10.06-10.09 3 minutes

21 Head of the Slawu Sub-District


Head of the Slawu Village relays the information from Mr. Agus to community leaders (Fathor/Ali) and asks them to disseminate the information.

Head of the Slawu Sub-District relays the information to the head of the Patrang District.

Head of the Slawu Sub-District

speaks to the walkie-talkie: “Assalamualaikum, Mr. Fathor/Ali, head of the Slawu Village speaking. Mr. Agus from the Kalijompo Plantation informed me that the status of the Kalijompo Watershed is approaching banjir bandang. Please inform all residents, especially those residing near the river, to prepare for evacuation. Thank you, assalamualaikum.”

“Assalamualaikum, to the head of the District, head of the Slawu Village speaking. Mr. Agus from the Kalijompo Plantation informed me that the status of the Kalijompo Watershed is approaching banjir bandang. Thank you, assalamualaikum.”

`10.09-10.12

10.12-10.14.

3 minutes

2 minutes

Halaman 22

22 Slawu

community leader

Slawu community leaders enter the mosque, turn on the microphone, and speak: “Assalamualaikum warahmatullahi wabarakatuh. Attention, all residents, the status of the Kalijompo Watershed is approaching banjir bandang. To all residents, please prepare for evacuation.”

10.14-10.17 3 minutes

23 Head of the Gebang Poreng Sub-District


Head of the Gebang Poreng Sub-District relays the information from Mr. Agus to community leaders (Heri/Joko) and asks them to disseminate the information.

- Head of the Gebang Poreng Sub-District relays the information to the head of the Patrang District.

Head of the Gebang Poreng

Sub-District speaks to the

walkie-talkie: “Assalamualaikum, Mr. Heri/Joko, head of the Gebang Poreng Village speaking. Mr. Agus from the Kalijompo Plantation informed me that the status of the Kalijompo Watershed is approaching banjir bandang. Please inform all residents, especially those residing near the river, to prepare for evacuation. Thank you, assalamualaikum.”

“Assalamualaikum, to the head of the District, head of the Gebang Poreng Sub-District speaking. Mr. Agus from the Kalijompo Plantation informed me that the status of the Kalijompo Watershed is approaching banjir bandang. Thank you, assalamualaikum.”

10.17.10.20

10.20-10.23

3 minutes

3 minutes

Condition Scene Setting Description Action Time Durastion Notes 24 Gebang

Poreng Gebang Poreng community

leaders enter the mosque, turn 10.23-10.26

3 minutes

Halaman 23

Community Leaders

on the microphone, and speak: “Assalamualaikum warahmatullahi wabarakatuh. Attention, all residents, the status of the Kalijompo Watershed is approaching banjir bandang. To all residents, please prepare for evacuation.”

Status: Evacuation

- Rain: 90

mm/day

- Water level:

140 cm - Fissure: 2

25 Kalijompo Plantation

The rain continues with no sign of stopping. Mr. Agus observes that the rainfall reaches 90 mm/day and water level is 120 cm. There is a fissure of 2 mm/hour.

The status of the Kalijompo Watershed is at Level 3: Evacuation.

Mr. Agus monitors the condition more attentively.

Mr. Agus asks Mr. Idih and Mr. Sukardi to lead the residents toward the temporary safe points at the evacuation site by sounding the kentongan. “Mr. Idih and Mr. Sukardi, please evacuate the residents and lead them to the safe points.”

Mr. Agus sends information to relevant parties via walkie-talkies: “Assalamualaikum, to the head of the Klungkung village, the rainfall has reached 90 mm and water level in the Kalijompo River is 140 cm, with a fissure of 2 mm/hour. The Kalijompo Watershed's status is evacuation from banjir bandang. Thank you.”

10.26-10.29 3 minutes PIC: Ebban Devices: Rainfall gauge Water level

gauge Fissure gauge Cell phones Walkie-talkies

Status: Evacuation

- Rain: 90

mm/day

- Water level:

140 cm

26 Klungkung

Village Hall

The rain continues

with no sign of

stopping.

The sky over the


grows darker.

Head of the village answers the

walkie-talkie.

10.29-10.32 3 minutes PIC: Djoko

Device:

Cell phones

Walkie-talkies

27 Karang Pring The rain continues Head of the village answers the 10.32-10.35 3 minutes PIC: The

Halaman 24

- Fissure: 2

Village Hall

(Upstream

Village)

with no sign of

stopping.

The sky over the


grows darker.

walkie-talkie.


“Assalamualaikum, to the head of

the Klungkung Village, the rainfall

has reached 90 mm and water level

in the Kalijompo River is 140 cm,

with a fissure of 2 mm/hour. The

Kalijompo Watershed's status is

evacuation from banjir bandang.

Thank you. Assalamualaikum.”

“Information received.”

committee

Device:

Cell phones

Walkie-talkies

28 Sukorambi

District

The rain continues

with no sign of

stopping.

The sky over the


grows darker.

Head of the Sukorambi District




the Sukorambi District, the rainfall








committee

Devices:

Cell phones

Walkie-talkies

Halaman 25

29 Slawu Sub-

District

(Downstream

Village)

The rain continues

with no sign of

stopping.

The sky over the


grows darker.





the Slawu Sub-District, the rainfall








committee

Devices:

Cell phones

Walkie-talkies

Status: Evacuation

- Rain: 90

mm/day

- Water level:

140 cm

- Fissure: 2

30 Gebang

Poreng Sub-

District

(Downstream

Village)

The rain continues

with no sign of

stopping.

The sky over the


grows darker.





the Gebang Poreng sub-district, the rainfall has reached 90 mm and

water level in the Kalijompo River is

140 cm, with a fissure of 2

mm/hour. The Kalijompo

Watershed's status is evacuation

from banjir bandang. Thank you.

Assalamualaikum.”


committee

Devices:

Cell phones

Walkie-talkies

31 Patrang

District

The rain continues

with no sign of

stopping.

The sky over the


grows darker.


walkie-talkie.



the Patrang District, the rainfall has

reached 90 mm and water level in

the Kalijompo River is 140 cm, with

a fissure of 2 mm/hour. The



committee

Devices:

Cell phones

Walkie-talkies

Halaman 26


Thank you. Assalamualaikum.” 32 Satlak PB

Headquarters, Jember Regency

The rain continues

with no sign of



HQ staff answers the walkie-

talkie.

Voice from the walkie-talkie: “Assalamualaikum, to the staff at the Satlak PB HQ, the rainfall has reached 90 mm and water level in the Kalijompo River is 140 cm, with a fissure of 2 mm/hour. The Kalijompo Watershed's status is evacuation from banjir bandang. Thank you. Assalamualaikum.”

10.47-10.50 3 minutes PIC: The committee

Devices:

Cell phones Walkie-talkies

Status: Evacuation

- Rain: 90

mm/day

- Water level:

140 cm

- Fissure: 2

33 Klungkung Village Hall


Head of the Klungkung Village relays information from Mr. Agus to a community leader (Mr. Abdurrahman) and asks him to announce to the residents that the evacuation has begun.

Mr. Husin relays the information to the head of the Sukorambi District.

Head of the Klungkung Village speaks to the walkie-talkie:

“Assalamualaikum, Mr. Abdurrahman, the head of the Klungkung village speaking. Mr. Agus from the Kalijompo Plantation informed me that the status of the Kalijompo Watershed is evacuation from banjir bandang. Please inform all residents, especially those residing near the river, to start evacuating toward the meeting point and leave together for the evacuation site. Thank you." “Assalamualaikum, to the head of the District, head of the Klungkung Village speaking. Mr. Agus from the Kalijompo Plantation informed me that the status of the Kalijompo Watershed is evacuation from banjir bandang. Thank you, assalamualaikum.”


10.50-10.55

10.55-10.58

5 minutes

3 minutes

PIC: Djoko

Devices:

Cell phones Walkie-talkies Kentongan

Halaman 27

Mr. Husin sounds the kentongan to warn for flood

kentongan four times in a row. 10.58-11.00

2 minutes


Status: Evacuation

- Rain: 90

mm/day

- Water level:

140 cm

- Fissure: 2

34 Mosque/ Community Leader from Upstream

People are arriving at the mosque although it is not yet prayer time. There is an announcement from the loudspeaker.

Mr. Abdurrahman is still at the

mosque. He speaks into the

microphone: “Assalamualaikum

warahmatullahi wabarakatuh.

Attention, all residents, the


Watershed is evacuation from



residing near the river, to start

evacuating toward the meeting

point and leave together for the

evacuation site. Thank you,

assalamualaikum.”

11.00-11.04 4 minutes PIC: Mr. Imam

Devices:

Megaphone

Microphone

35 Karang Pring

Village Hall

The rain continues

with no sign of

stopping.

Head of the Karang

Pring Village relays

information from Mr.

Agus to a community

leader (Mr.

Abdurrahman) and

Head of the Karang Pring

village speaks to the walkie-

talkie:

“Assalamualaikum, head of the

Karang Pring village speaking.

Mr. Agus from the Kalijompo




11.04-11.08 4 minutes

Halaman 28

asks him to ask the

residents to start

evacuating.

Ms. Rita, head of the

Karang Pring village,

relays the information

to the head of the

Sukorambi District.







assalamualaikum.”



Karang Pring Village speaking.

Mr. Agus from the Kalijompo





assalamualaikum.”

36 Slawu Village

Hall

The rain continues

with no sign of

stopping.

Head of the Slawu

Sub-District relays

information from Mr.

Agus to community

leaders and asks them

to ask the residents to

start evacuating.

Head of the Slawu Village

speaks to the walkie-talkie:

“Assalamualaikum, the head of

the Slawu village speaking. Mr.











assalamualaikum.”


11.08-11.12 4 minutes

Halaman 29

Head of the Slawu

Sub-District relays the

information to the

head of the Patrang

District.


Slawu Sub-District speaking. Mr.






assalamualaikum.”

37 Gebang

Poreng Village

Hall


Head of the Gebang

Poreng Sub-District

relays information

from Mr. Agus to

community leaders

and asks them to ask

the residents to start

evacuating.

Head of the Gebang

Poreng Sub-District

relays the information

Head of the Gebang Poreng

Sub-District speaks to the

walkie-talkie:

“Assalamualaikum, head of the

Gebang Poreng village

speaking. Mr. Agus from the

Kalijompo Plantation informed

me that the status of the

Kalijompo Watershed is

evacuation from banjir

bandang. Please inform all

residents, especially those





assalamualaikum.”



Gebang Poreng Sub-District

speaking. Mr. Agus from the

Kalijompo Plantation informed

me that the status of the

Kalijompo Watershed is

11.12-11.16 4 minutes

Halaman 30

to the head of the

Patrang District.

evacuation from banjir

bandang. Thank you,

assalamualaikum.”

38 Satlak PB

Command

Posts at the

villages

Satlak PB from the

district and regency

arrive at the Satlak PB

Command Posts at the

villages to coordinate

with and assist the

residents in

evacuating.

Satlak personnels divide tasks to

assist the residents in

evacuating.

11.16-11.20 4 minutes

39 Meeting point Village residents arrive

from all directions,

carrying survival kits

for their stay at the

shelters. Senior

citizens, pregnant

women, and the sick

are supported as they

walk or transported on

stretchers. Adults carry

small children in their

arms.

- The residents gather at the

meeting point.

11.20-11.25 5 minutes

40 At the

evacuation site

The tents have been

erected:

1. Evacuation

command post

2. Tents for men

3. Tents for women

4. Tent for medics

5. Logistics tent

6. Public kitchen tent

Activities at each tent 11.25-11.35 10 minutes

Halaman 31

7. Washroom for

men

8. Washroom for

women

- The shelter is under

Satlak's centralized

command. Satlak gives

out orders to gather

data, make a list of the

refugees' needs,

provide medical care,

and so forth.


Status:

Critical-

Dangerous

- Rainfall: 120

-150

mm/day

- Water level:

180 cm

- Fissure: 9

41 Kalijompo

Plantation

- Heavy rain is still

falling; landslides and

debris flow begin.

- Kalijompo plantation

residents are secure at

the shelter and the

evacuation of the

Kalijompo residents is

complete.

- The number and types

of the refugees' needs

are listed.

Kalijompo informs Satlak and

the district that there are

[number of] refugees at the

safe points and they are in need

of [types of needs]. They may

be relocated to another

evacuation point.

11.35-11.40 5 minutes

42 Klungkung

Village



debris flow begin.

- Refugees move from

the meeting point to

the evacuation point.

- Heads of villages and

community leaders lead the

refugees from the meeting

point to the evacuation point,

with the help of Satlak (Babinsa,

etc)

11.40-11.45 5 minutes Kentongan,

megaphone

43 Karang Pring - Heavy rain is still - Heads of villages and 11.45-11.50 5 minutes Kentongan,

Halaman 32

Village falling; landslides and

debris flow begin.








etc).

megaphone

44 Slawu Village - Heavy rain is still


debris flow begin.









etc).

11.50.11.55 5 minutes Kentongan,

megaphone

45 Gebang

Poreng Village



debris flow begin.

Refugees move from








etc).


megaphone


Status:

Critical-

Dangerous

- Rainfall: 120

-150

mm/day

- Water level:

180 cm

- Fissure: 9

46 Sukorambi

and Patrang

Districts

- Leaders arrive at the

evacuation point to

check on the refugees.

- Leaders report to the

Regency Satlak.






etc).


megaphone

47 Regency

Satlak

- Leaders assist in the

move from point to

point, assisting the

refugees, coordinating

with each other.

- Leaders provide solace

for the refugees until

the situation is safe.

- Leaders give instructions to the

refugees in the evacuation site.

Speech from Satlak leader/vice-

leader, "Ladies and gentlemen,

we from Satlak... You can all

return to your homes after the

situation is confirmed to be

safe. Currently our personnels

12.10-12.20 10 minutes Megaphone

Halaman 33

are doing an on-location

check..."

48 End of simulation

(applause from the

audience)

Halaman 34

ACTIVITIES

Preparation

Activity preparation starts with the composition of the simulation scenario, and

the activities start after the JICA and YPS cooperation is agreed upon. On October 17,

2011, the simulation scenario is drafted based on the SOP for the Kalijompo Watershed.

The banjir bandang statuses, key participants, and instruments are written in reference

to the SOP.

The following day, on October 18, 2011, YPM consulted with the key staff at the

Kalijompo Watershed: Bakesbang Limnas (National Unity, Political and Public Protection

Board) in Jember, Sukorambi District, Klungkung Village, and Kalijompo Plantation.

They discussed activity plans and YPM invited the key staff to participate in the activities.

During the next two days, October 19-20, 2011, YPM coordinated with all the

parties involved in the activities. YPM presented a report on the consultation and

discussion of the previous day, and handed out invitations in cooperation with the

Public Welfare Division of the Jember Regency. All invitations were delivered to the

relevant off ices, and heads of villages deliver the invitations to the communities and

community leaders. Village and district off icials, as well as community representatives,

are also invited to attend the brief ing and simulation training on October 21, and the

simulation on October 23.

On Friday, October 21, 2011, YPM held the brief ing and simulation training with

27 attendees (attendance list attached): Klungkung Village off icials, community

representatives from Krajan and Gendir Hamlets, the Kalijompo Plantation

administration staff and community representatives, JICA, and YPM. Activity

mechanisms and simulation scenario were discussed in the meeting, which went well

and in which all attendees actively participated. Many of the questions and feedback

contribute to a better arranged activity preparation.

Halaman 35

On the following day, Saturday, October 22, 2011, YPM conducted the f inal

preparation with 30 attendees (attendance list attached): Klungkung Village off icials,

community representatives from Krajan and Gendir Hamlets, the Kalijompo Plantation

administration staff and community representatives, JICA, and YPM. Three plans were

made during the meeting: for preparing the location map and instruments in the

morning, for the initial training during the day, and for the f inal training in the late

afternoon. However, the location map and instruments were not yet prepared in the

morning; after the guests arrived, instruments and scene simulations in the scenario

were inspected. During the day, tents were set up to represent locations at the

Kalijompo Watershed and relevant administrative off ices in accordance with the

location map. The simulation preparation had been completed at this meeting.

Participants understand what they must do during the simulation on the following day,

and they were willing to take part in a pre-simulation rehearsal. In the afternoon, the

location and instruments were ready for use.

The f inal simulation preparation was held on Sunday morning, October 23,

2011, and the location and instruments were inspected. The rehearsal was supposed to

start at 7.30 a.m. However, none of the participants were present at that hour, therefore

the rehearsal was cancelled.

As the f inal preparation, YPM as the committee made a list of the participants

and guests before they entered the simulation location at the Klungkung village square.

The purpose is to conf irm that all participants and guests were present and accounted

for, and to organize them into the tents as specif ied in the location map. The

preparation started at 8.30 and ended at 9.30, and the opening ceremony began.

Opening Ceremony

The opening ceremony started at 9.30 a.m. with Ms. Rokhani as the master of

ceremony. The scheduled activities for the opening ceremony were then announced.

1. Opening

Halaman 36

2. Preamble from the Director of YPM (Dr. Evita Soliha Hani)

3. Preamble from the Ministry of Public Works (Mr. Haryono Utomo)

4. Preamble from JICA (Mr. Ueno Toshiyasu)

5. Preamble from the Head of Bakesbangpol Linmas Jember (Drs. Edy Budi Susilo,

M.Si) which signals the start of the simulation training.

Preamble from Ms. Rokhani as the MC

The evacuation training based on the SOP for the Kalijompo Watershed in the

Klungkung Village is organized by YPM, JICA, and the Jember Regency government,

and conducted in the Klungkung Village on Sunday, October 23, 2011. The training will

begin shortly. May we present Dr. Evita Soliha Hani, the Director of YPM.

Preamble from the Director of YPM, Dr. Evita Soliha Hani.

Assalamualaikum Warahmatullahi Wabarakatuh.

Good morning and may God's blessings be upon us all. Our thanks and gratitude to

the Almighty God for blessing us and our activities here today. The SOP for the

Kalijompo Watershed is the blueprint for restorations in other watersheds in Jember,

the f inal objective of which is banjir bandang management.

Preamble from the Ministry of Public Works, delivered by Mr. Haryono Utomo


Good residents of the Klungkung Village, good morning. I see that you are all in good

health and ready for the evacuation simulation. An evacuation simulation is a training

session or game to prepare us in managing banjir bandang at all times. Trainings

prepare us for floods, and with preparations we'll be able to avoid disasters like the

ones in 2006, in Panti and the Dinoyo River. If we are prepared, we will be able to

survive banjir bandang, God willing.

Halaman 37

I request that you cooperate with the government in preparing for and against banjir

bandang. Please keep the currently available facilities well-maintained and functioning

properly. If you see any damage in the facilities, please report to the nearest sub-dictrict

and district off icials. Let us pray that today's training will go as planned, God willing.

The purpose of the simulation is to establish a system or work procedure in preparation

of and against banjir bandang,

Thank you, and let us start the training.

Wassalamualaikum Warahmatullahi Wabarakatuh.

Preamble from JICA, delivered by Mr. Ueno Toshiyasu

Good morning.

I am an expert in banjir bandang mitigation from JICA. Last year JICA installed a rainfall

gauge and water level gauge at the Kalijompo Watershed through a Table Top Exercise

(TTE) simulation in order to manage banjir bandang. Simulations and TTE in Kalijompo

resulted in a Standard Operating Procedure (SOP) for the Kalijompo Watershed that will

be used in banjir bandang management in Kalijompo. The purpose of today's training,

which takes place in the Klungkung Village, Sukorambi District, is to train residents in

implementing the banjir bandang early warning system. The reason is that early

warnings are crucial and can save lives. It is JICA's hope that, after this training,

residents will understand how to evacuate during banjir bandang.

Preamble from the Head of Bakesbangpol Linmas Jember, Drs. Edy Budi Susilo, M.Si.


To my esteemed colleagues, Mr. Haryono Utomo, JICA, YPM, Muspika members from

the Sukorambi, Patrang, and Slawu Districts, and fellow residents. It is a blessing that we

are gathered here this morning. We are likewise blessed with an abundance of water,

and as part of our faith we must preserve the water and prepare ourselves for water-

related disasters. Therefore it is our hope that, through this simulation, we will become

Halaman 38

more familiar with the preparations for disaster. We should know who to report to and

which we should evacuate f irst, ourselves or our property. The government wishes for

the residents to understand what to do during banjir bandang and what the risks are.

During the simulation, please carry out the steps as if there is a real flood happening

right now. It is important to know who and where to report to during banjir bandang.

Then, during the training, you shall be able to inform your relatives, families, and

neighbors about banjir bandang management. The training is a follow-up on the FGD

(focused group discussion) and TTE that led to the SOP which will be recommended to

other watersheds in the Jember Regency.

We wish to thank Mr. Yoshida and Mr. Ueda for their research during the past three

years in banjir bandang preparations in order to operate the current instruments in

banjir bandang control. Let us all continue and pray for God's blessings, and start the

training.

Wassalamualaikum warahmatullahi wabarakatuh

Simulation

The simulation began at 10 a.m. Rokhani, SP, M.Si from YPM will recite the

schedule and supervise the activities. Below is the list of key participants for each post

at the Kalijompo Watershed:

1. Monitoring Kalijompo Upstream Mr. Agus (administrator of

the Kalijompo Plantation)

2. Kalijompo Community Leaders 1. Idih Mulyono

2. Sukardi

.3. Klungkung Vilage Off icial (Upstream Village) Joko Mahsono (village

secretary)

4. Klungkung Village Community Leader Abdurrahman

5. Karang Pring Village Off icial (Upstream Village) Atik Kusmiati (Facilitator from

YPM)

Halaman 39

6. Karang Pring Community Leader (Upstream

Village)

Rahmatullah

7. Slawu Village Off icial (Downstream Village) Imam Syaf i’i (Facilitator from

YPM)

8. Slawu Community Leader (Downstream Village) Fathorrozi

9. Gebang Poreng Village Off icial (Downstream

Village)

Imam S.

10. Gebang Poreng Community Leader

(Downstream Village)

Hamim

11. Sukorambi District Haidori (head of the district)

12. Patrang District Bambang Irawan (Military

Resor Command)

13 Regency Satlak Heri Setiawan (head of the

Limnas division in Bakesbang)

Overall, the simulation went well with no communication problems. All

participants did their job correctly, especially key participants from the Kalijompo

Plantation, Klungkung Village, Karang Pring Village, Slawu Sub-District, Gebang Sub-

District, Sukorambi District, Patrang District, and Satlak PBP from the Jember Regency.

The communication progressed according to the scenario based on the SOP for the

Kalijompo Watershed.

Most of the residents taking part in the simulation came from the Klungkung

Village, where the simulation took place. There were also representatives from the

Karang Pring Village, Slawu District, and Gebang District. The simulation also serves as

a means of communication between upstream and downstream villages, in order to

Halaman 40

create better coordination and communication in the future, especially during

landslides and banjir bandang.

The instruments used functioned in accordance with the SOP for the Kalijompo

Watershed. The early warning system instruments installed at the Kalijompo Plantation,

the water level sensor and rainfall sensor, were also installed at the simulation location.

Using these instruments, the community can receive information on and detect the

signs of banjir bandang. The early warning system communication devices that were

also used in the simulation are walkie-talkies in place of cell phones, megaphones in

place of loudspeakers, and kentongan.

The constraints encountered during the simulation are:

a. Limited preparation time (one week) results in inadequate planning and

coordination. The key participants from four villages located in two districts required

more time for preparation.

b. Not all activity plans could be carried out because not all participants were present.

The brief ing and simulation training on Friday, October 21, 2011, should have been

attended by representatives from all villages. Instead, only participants from the

Klungkung Village and Kalijompo Plantation were present. The initial training was

also attended only by participants from two locations, although in greater number.

c. The participants had no strong commitment to the evacuation simulation, despite

the maximum amount of coordination. Invitations were sent to all the parties

included in the SOP for the Kalijompo Watershed, both by mail and via personal

delivery by the committee. Village and district off icials were sent special invitations

in order to ensure their presence. Nevertheless, only some of them were present on

the simulation day. This indicates their lack of commitment to be involved in banjir

bandang management at the Kalijompo Watershed.

Halaman 41

However, the abovementioned constraints did not hinder the activities from

going according to plan. Participants carry out the following steps as stated in the

scenario:

1. Scene 1 was carried out correctly. Mr. Agus (Kaljompo Plantation) informed

everyone of the condition in the upstream Kalijompo River.

2. Scene2 to scene 16 were carried out correctly. Village off icials from the Klungkung

and Karang Pring Villages, Sukorambi and Patrang District, and Satlak PBP from the

Jember Regency received and responded to information from Mr. Agus correctly.

3. Scene 17 was initially carried out correctly. Later, however, the irregular yet

persistent sound of kentongan incited panic among the participants, and they

evacuated when the status was still standby.

4. Scene 18 to scene 24 were bypassed because participants had already evacuated,

and the next scene was evacuation.

5. Scene 25 to scene 40, evacuation, were carried out correctly.

6. Scene 41 to scene 48, critical-dangerous, were carried out correctly.

EVALUATION

Evaluation by the Committee

The committee has noted the following from the simulation:

a. The preparation is inadequate due to limited time, which also results in a lack of

coordination among the parties whose commitment is not very strong to begin

with.

b. The simulation is not intensive enough because there was only one brief ing (on

October 21, 2011) and one rehearsal (on October 22, 2011). The brief ing at the

beginning of the simulation did not result in a proper simulation.

Halaman 42

c. Not all participants, especially those who participated in the TTE (Table Top Exercise),

were present. The key participants were absent when they could have taken charge

of the activities. The lack of rehearsal and human resources are among the several

constraints in the simulation.

d. One of the early warning system instruments, kentongan, is ineffective. Although it

is a traditional and useful warning instrument, the time and place of use should be

reconsidered because it is not entirely suitable for evacuation purposes.

Evaluation by Various Parties

1. Evaluation by the Director of YPM (Dr. Evita Soliha Hani)

Assalamualaikum warahmatullahi wabarakaatuh,

We would like to thank everyone, especially the community, for their

participation in the simulation. Despite the shortcomings, we expect further

accomplishments in the next simulation. Thank you for your wholehearted participation

and being willing to pretend to run, even the elderly. We hope today's evacuation

simulation will be useful in mitigating disaster risks.

Wabillahi tauf iq wal hidayah wassalamua’alaikum warahmatullahi wabarakaatuh.

2. Evaluation by JICA (Mr. Uchida Yoshida)

We would like to thank everyone for your hard work. Our assessment is that the

evacuation simulation went too fast. In real life, an evacuation takes a very long time.

The logistics during banjir bandang would also take a very long time; transporting

supplies to evacuation sites takes much longer because the roads are harder to travel

across. In a real evacuation, refugees may not receive food on the same day,

particularly when there are obstacles on the roads. JICA would like to remind everyone

to be prepared to rescue and sustain themselves during disasters. Everyone must be

safe and the death rate must be kept at zero. Thank you.

Halaman 43

3. Evaluation by Satlak PBP (Drs. Edy Budi Susilo, M.Si.)


We would like to thank everyone for your participation. Our assessment is that

the simulation went quite well. The community and participants - Satlak, the district

off icials, military resor command, police department, village off icials, and the plantation

- have carried out the simulation properly. However, the following should be improved:

1. Communication devices

The communication devices are inadequate. Satlak and Muspika must establish

better and more effective communication methods.

2. Different understandings of information

The sounding of the kentongan should not confuse the evacuees. For instance,

they think that sounding the kentongan twice means flood, and yet it means theft or

f ire. Do not sound the kentongan repeatedly like you would a musical instrument.

There must be a mutual agreement about how the kentongan is sounded to indicate

natural disasters such as flood.

3. SOP

The head of the district issued a decree on Kader Masyarakat Siaga (Vigilant

Community Cadre). The cadre will develop and disseminate information on the SOP in

public meetings to familiarize the public with the banjir bandang early warning system.

The key sentence in this activity is: we do not hope for disaster, thus the SOP for

the banjir bandang early warning system must be publicly understood and put into

practice. For instance, evacuate the people f irst instead of the cattle, because we must

prioritize human lives. The activities involve all stakeholders, and all parties must

participate in them and cooperate.

JICA and YPM will provide guidance only for a limited time. In the end, disaster

management depends on Satlak PB from the Jember Regency and the community; the

lessons they have learned thus far must be improved. After receiving the decree from

the head of the district, the cadre must start working. If not, they must be replaced with

Halaman 44

a new cadre. Off icials must be vigilant and aware of the information route for the banjir

bandang early warning system at the Kalijompo Watershed. This includes the names,

addresses, and contact details of the persons who relay the information. Off icials must

also be familiar with evacuation meeting points and evacuation sites, as well as with the

implementation of evacuation methods. The point is that comprehensive knowledge

and constant exercises are obligatory. Similar activities are also required in other

locations, such as the Silo District.

5. Evaluation by the Ministry of Public Works (Haryono Utomo)


Trainings are useful in familiarizing the public with the technicalities of

evacuation, and should be conducted at the beginning of the rain season. The public

should not depend on YPM, JICA, or the local government, but conduct the trainings

independently, thus preparing for disasters through their own efforts.

A single map detailing evacuation routes is required, and copies of it must be

distributed to public places such as schools, sub-district off ices, and neighborhood

association/council off ices, to familiarize the public with disaster management. Sleman

provides a good example, in that evacuation maps are available in public places. These

maps show the meeting points, evacuation sites, and safe areas. The locations are

marked with flags tied on high poles or on tall trees. During a flood, evacuees will

quickly see which locations are safe and which should be avoided. Yellow flags, for

instance, indicate safe areas, white flags indicate the f inal evacuation site, and red flags

indicate disaster-prone areas.

Simulation activities should be made as similar to the real situation as possible.

When banjir bandang strikes, participants must act fast and choose succinct words to

relay information, in order to avoid different interpretations and create quick and

integrated understanding among evacuees. Since the purpose of simulation is to test

and examine the SOP, all parties may make suggestions and review the SOP as

Halaman 45

participants. The SOP will become a prototype for other locations while taking local

conditions into account.

Previous experience shows that it is easy to determine safe and easily accessible

locations in mountain slopes. But during the simulation, ladies wearing jarik (traditional

cloth for covering the lower body) could not move too freely, which we did not

anticipate. The public must work on a mutual understanding of good and continuous

disaster management, rather than wait for initiatives from the government. Thank you.

Wassalamualaikum warahmatullahi wabarakatuh.

6. Written evaluation from Mr. Lesto Kusumo (Ministry of Public Works)

a. The terminology in the SOP must be explained. More than a schema with names

attached to it, the SOP must also detail the meeting points, evacuation points,

overview of the region, and vital points.

b. Instead of the word Alert, use Vigilant, Ready, and Standby/Evacuation.

c. In the event of a real disaster, change the disaster’s name or add “banjir bandang”

to it.

d. Evacuation route and points should be in locations with strong infrastructures, so

that they will be easily accessible to the evacuees during banjir bandang.

RECCOMENDATION

The following recommendations are made based on the evaluation of the

simulation:

1. The following need to be revised in the SOP for the banjir bandang early warning

system at the Kalijompo Watershed:

a. Use kentongan only during evacuation. Use loudspeakers or megaphones

when the status is standby.

Halaman 46

b. Make an evacuation map that clearly shows the evacuation route, meeting

points, and evacuation sites.

c. The SOP must be updated regularly, especially the contact details of key

participants, since people have a habit of changing cell phone numbers. Key

participants who are not active, and therefore lacking in commitment, should

be replaced.

2. There needs to be a Kalijompo Watershed forum to improve and maintain general

and individual commitment. Through this forum, all key participants will be made

more active in implementing the SOP for the banjir bandang early warning system

at the Kalijompo Watershed, and discuss issues related to the Kalijompo Watershed.

3. Trainings and simulations should be held regularly, in order to improve public

knowledge of the SOP for the banjir bandang early warning system at the

Kalijompo Watershed and keep them alert.

CONCLUSION

The report of the training and evacuation simulation for the banjir bandang

early warning system in the Klungkung Village provides an overview and explanation of

the implementation. We would like to thank all parties who have assisted in the

activities. It is our hope that the public will gain further knowledge, awareness and skills

in disaster management and risk mitigation.

Halaman 47

Attendance List

Coordination Meeting on October 21, 2011

Halaman 48

Halaman 49

Halaman 50

Attendance List

Rehearsal on October 22, 2011

Halaman 51

Halaman 52

Attendance List

EWS Training and Evacuation Simulation, October 23, 2011

Halaman 53

Halaman 54

Halaman 55

Halaman 56

Halaman 57

Halaman 58

Halaman 59

Halaman 60

Documentation of Activities

Brief ing on October 22, 2011

Rehearsal on October 22, 2011

Halaman 61

Registration/Preparation for Evacuation Training in SOP for Kalijompo Watershed

Evacuation Training in SOP for Kalijompo Watershed: Opening Ceremony

Halaman 62

A Scene at the Banjir Bandang Early Warning System Training

Banjir Bandang Evacuation Training

Halaman 63

At the Evacuation Site

Training Evaluation by JICA

ACTIVITY REPORT - JICA

Documents

Transcript of ACTIVITY REPORT - JICA