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A complete grooming and Corporate etiquette guide
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Transcript of A complete grooming and Corporate etiquette guide
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SHINE A LIGHT ON YOUR CORPOATE
COMMUNICATION
BY
DHRUBA JYOTI SEN
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Sl.No Slide Name Slide No.
1. Cover Slide 1
2. Communication 4-12
3. Type of communication 13-23
4. Assertive communication 24-44
5. Grooming and Appearance 45-72
6. CORPORATE ETIQUETTE 73-113
7 How to give Good presentation 114-124
Table of Contents
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Communication is the back bone of any organization it helps the
organization to function smoothly. So it is really important for an
employee to know the Do‘s and don'ts about corporate communication
so that they can maximize their performance and maintain a good
relation with superiors, subordinates and peers. This presentation is a
complete guide line for all the organizational communication related
issues and the best possible solution.
Information Layout Slide
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Defination of
communication
Communication can be defined as the
exchange of ideas , information and
knowledge between sender and receiver
through an accepted code of symbols.
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Framework for Understanding
Communications
• Communication is defined as the transmission of
mutual understanding through the use of symbols
• If mutual understanding does not result from the
transmission of symbols, there is no communication
• The elements in the process of communication are:
– Source
– Encoding
– Message
– Medium
– Decoding
– Receiver
– Noise
– Feedback
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Types of Communication -Verbal communication
-Nonverbal communication
Communication is the process of sharing ideas, information, and messages with others in
a particular time and place.
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Verbal Communication
- THE EXCHANGE OF INFORMATION, IDEAS, THOUGHT,
THROUGH THE USE OF VERBAL OR SPOKEN WORDS.
• - Speech communication
• - Written communication
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Kinesics- Body Signals
Artifacts- Object Signals
Haptics- Touch Signals
Proxemics- Space Signals
Chronemics- Time Signals
Personal Appearance
Non-verbal Communication communication not involving words:
communication by other means than by using words,
e.g. through facial expressions, hand gestures, and
tone of voice
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Barriers in Achieving Effective
Communication
Different Backgrounds of Sender
and Receiver
Signaling- messages conveyed
without words
Communication Situation
Quality of Message Content
Speaking Skills
Listening Skills
Noise/Sound/Distraction
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Ways in Overcoming Barriers in
Communication
• Eliminating differences in perception:
• Use of Simple Language:
• Reduction and elimination of noise levels:
• Active Listening:
• Emotional State:
• Simple Organizational Structure:
• Avoid Information Overload:
• Give Constructive Feedback:
• Proper Media Selection:
• Flexibility in meeting the targets:
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Significance of Communication in
Everyday life
• For transfer of ideas
• For Interacting With Society
• For Education
• To Update Oneself
• For Entertainment
• To Understand The World
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Activities wherein
communication is significant •-Talking with peers • Discussing lessons in class •-Poetry reading
•- Business communication
•- Singing
•- Acting
•- Judging, etc.
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TYPES OF
COMMUNICATION
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Types of
communication
EXTRAPERSONAL COMMUNICATION
INTRAPERSONAL COMMUNAICATION
INTERPERSONAL COMMUNICATION
ORGANIZATIONAL COMMUNICATION
MASS COMMUNICATION
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Extra personal
communication
Communication between human beings
and non human entities is called as extra
personal communication.
For e.g. Your parrot responding your greeting .
In this type of communication
understanding is required between sender
and receiver.
Receiver responds in sign language
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Intrapersonal
communication
This takes place within the individual.
Sender = Our relevant organ.
Receiver = Our brain.
Feed back by brain.
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Intrapersonal
communication
Communication at this level refers to the
sharing of information among people
Intrapersonal communication can be
formal or informal.
For eg. The interaction with family
members , friends and different kind of
people.
It depends upon variety of factors like ,
psychology of two parties , relation between
them.
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Organizational
Communication
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Formal Channels
• The three formal channels of
communication are downward, upward,
and horizontal
– Downward
• Flows from higher to lower levels
• Key aspect—subordinates react most effectively to
those matters judged to be of the greatest interest
to the boss
• Selective screening is a problem
• Example forms: job instructions, memos, policies,
procedures, manuals, etc.
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Formal Channels (cont.) – Upward
• Flows from lower to higher levels
• Most ineffective of the three channels
• Employees need opportunities to be:
– Heard
– Anonymous
• Example devices: suggestion boxes, group meetings,
participative decision making, grievance procedures, etc.
– Horizontal
• Flows from one level to an equal level
• Necessary for coordination of diverse organizational
functions
• Most effective of the three channels
• Example devices: Internet, corporate intranets
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Informal Channels • Communications within organizations do not
necessarily follow the formal pathways
• Many organizations have extensive networks of
informal communications
• Since they are ingrained into organizational life,
managers should heed and use them to benefit
programs, policies, or plans
• Elements of informal channels are:
– Grapevine—75% accurate
– Rumor—unverified belief in general circulation
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Internal-operational
All communication that occurs in organization is
classified as internal-operational...
External-operational
Work related communication with people
outside the organization is called extra-
operational.
personal
All communication in an organization without
purpose is called personal communication..
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Mass communication
Communication through mass media like
books , journals , TV , newspapers etc..
For this kind of communication we require
a mediator to transmit information.
Characteristics
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Assertive Communication
4 POC: ASC MRT, DSN 793-4847
Created by:Dhruba jyoti
Sen
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Key Principles
Takes practice: Assertive Communication takes practice.
Flexibility: Match your style of communication to the
situation/person you are communicating with.
Skill, not personality: Communication styles are skills, not
personality styles.
Retreat, refuel, return: Take a break from the
conversation. Relax/rethink and then try again.
Connection: Assertive Communication
builds all of the MRT competencies;
Connection is a primary target.
5 POC: ASC MRT, DSN 793-4847
Created by:Dhruba jyoti
Sen
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Bottom Line Up Front
• Assertive Communication helps to build Connection.
• Assertive Communication helps you solve problems by
remaining Confident, Clear, and Controlled.
6 POC: ASC MRT, DSN 793-4847
Created by:Dhruba jyoti
Sen
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Assertive Communication:
Applications
• When is Assertive Communication appropriate or not
appropriate in the Army?
• What gets in the way of Assertive Communication?
• How will your relationships benefit through the use of
Assertive Communication?
7 POC: ASC MRT, DSN 793-4847
Created by:Dhruba jyoti
Sen
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Communication Skill Set
• Assertive Communication: Communicate clearly and
with respect.
• Active Constructive Responding: Respond to others
to build strong relationships.
• Praise: Praise to build mastery and winning streaks.
8 POC: ASC MRT, DSN 793-4847
Created by:Dhruba jyoti
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Aggressive Communication
Must have the last word
Talking over the other person
Out of control emotion
Blaming
Talking down
12 POC: ASC MRT, DSN 793-4847
Created by:Dhruba jyoti
Sen
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Icebergs beneath
Aggressive Communication
The best defense is a strong offense.
You‘ve got to be loud and strong if you want to win.
Never back down from a fight.
Any sign of weakness and you‘ll be taken advantage of.
I want it and deserve it now!
13 POC: ASC MRT, DSN 793-4847
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Passive Communication
Quiet
No eye contact
Withdrawn
Sulking
Submissive
Fearful
Appeasing
14 POC: ASC MRT, DSN 793-4847
Created by:Dhruba jyoti
Sen
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Icebergs beneath
Passive Communication
It‘s wrong to complain.
I don‘t really care. It doesn‘t matter.
I‘ll make enemies if I speak my mind.
No one ever really changes anyway.
It‘s more important that people like me, than to be right.
I don‘t like conflict.
15 POC: ASC MRT, DSN 793-4847
Created by:Dhruba jyoti
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Assertive Communication
(3 Cs)
Confident, Clear, Controlled
Seek to understand
Important in dealing with family and colleagues
(communication that works in combat or, with your
Platoon doesn't work at home)
16 POC: ASC MRT, DSN 793-4847
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3 Cs: Confident, Clear,
and Controlled
Confident: You believe in your ability to handle the
situation and are composed.
Clear: The message is easy to understand and is not
exaggerated.
Controlled: You are ―tracking‖ the other person and
modulate yourself if necessary.
17 POC: ASC MRT, DSN 793-4847
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Icebergs that Hinder
the 3 Cs
I‘m not that strong.
I‘m not a good Soldier.
I don‘t measure up.
18 POC: ASC MRT, DSN 793-4847
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Icebergs that Promote
the 3 Cs
We can work this out.
I trust you and respect you.
I can express myself clearly and
confidently.
What I believe matters.
19 POC: ASC MRT, DSN 793-4847
Created by:Dhruba jyoti
Sen
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The IDEAL Model
I = Identify and understand the problem.
D = Describe the problem objectively and accurately.
E = Express your concerns and how you feel (when
appropriate).
A = Ask the other person for his/her perspective and then
ask for a reasonable change.
L = List the outcomes.
20 POC: ASC MRT, DSN 793-4847
Created by:Dhruba jyoti
Sen
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Tips for IDEAL
I = Identify and understand the problem
ATC and check for Thinking Traps
Detect Icebergs (if necessary)
Put It In Perspective (if necessary)
21 POC: ASC MRT, DSN 793-4847
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Tips for IDEAL
Once you‘ve identified the problem, then you can move to
communication.
D = Describe the problem objectively and accurately
Who, what, when, where
Specific, recent
Minimize exaggeration
E = Express your concerns and how you feel (when
appropriate)
―I‖ rather than ―you‖
Minimize exaggeration
22 POC: ASC MRT, DSN 793-4847
Created by:Dhruba jyoti
Sen
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Tips for IDEAL
A = Ask the other person for his/her perspective…
What and How questions, not Why questions
Repeat back what you heard to check that you‘re
hearing him/her accurately
…and then ask for a reasonable change
―Good Faith‖ test (reasonable, doable)
Work towards a win-win
23 POC: ASC MRT, DSN 793-4847
Created by:Dhruba jyoti
Sen
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Tips for IDEAL
L = List the outcomes
Positive rather than negative
Consider appropriateness
24 POC: ASC MRT, DSN 793-4847
Created by:Dhruba jyoti
Sen
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Assertive Communication Practice
Activities:
In Scenarios 1 and 2, practice Assertive Communication
with your group.
Person 1 initiates Assertive Communication.
Person 2 responds within role-play.
In Scenario 3, practice Assertive Communication with a
partner.
In Scenario 4, practice the IDEAL model on a situation
of your own.
25 POC: ASC MRT, DSN 793-4847
Created by:Dhruba jyoti
Sen
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Check on Learning
What is the skill? Assertive Communication is a method of
communication that is Confident, Clear, and Controlled.
When do I use it? Use Assertive Communication when confronting
someone about a conflict or challenge (and is the most appropriate
style in that situation).
How do I use it? Use the IDEAL model: I = Identify and understand the
problem, D = Describe the problem objectively and accurately, E =
Express your concerns and how you feel (when appropriate), A = Ask
the other person for his/her perspective and ask for a reasonable
change, L = List the outcomes.
32 POC: ASC MRT, DSN 793-4847
Created by:Dhruba jyoti
Sen
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Perception Equals Reality
Two Stages:
Initial Perception— (Immediate)
Sustained Perception— (Over Time)
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Initial and Sustained Perception
Initial Perception Sustained Perception Presence Personal Substance Appearance & Professionalism Manner & Style Attitude Etiquette Integrity Awareness Civility
Work Ethic & Discipline Presentation Listening and Interpersonal Skills Meeting Skills Business Meals
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PRESENCE:
APPEARANCE
MANNER & STYLE
ETIQUETTE
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Presence
People begin to evaluate us
before any words are ever spoken
Who you are speaks so loudly I do
not hear what you say--Emerson
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APPEARANCE
– Carriage: exercise
– Handshaking: exercise
– Dress: handout
– Grooming
– First words: Exercise
– Listening: Exercise
– Introduction Style: Exercise
– Voice: exercise
– Name Recognition/Recall
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Handshaking exercise
handout
Pumper
Dead Fish
Squeezer
Two handed
Equal, with direct eye contact
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GROOMING & APPEARANCE
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GROOMING & APPERANCE
• Dressing have an impact on Self, Colleague & Customers
• Your clothes convey the message that you are Confident, Presentable, Ambitious & Sincere
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Benefits of Grooming
1. Makes one look Attractive
2. Builds up Self Confidence
3. Helps in better Appearance
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SHOWROOM
DRESS CODE
CORPORATE
DRESS CODE
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Power Dressing
Remember…YOU never get a second chance
to make the first impression!!
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Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Grooming Standards- Men
• Hair – Hair above ears and around the neck
should be tapered
– Hair on back of neck should not touch collar
– Hair coloring must look natural and complement the individual.
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
MOST IMPORTANT FOR MEN
SHAVING
DAILY IS A
MUST…
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
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Mustaches – Should be trimmed.
– It should not grow more than the
mouth corners
Grooming Standards- Men
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Sideburns
Must not extend
below the midpoint
of the ear.
Sideburns
Not
Acceptable!!!
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
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__
__
__
__
• Belt – Should not be too
large or small
– Should be matching with the dress code
• Shoes- Always Polished – High-quality black
lace-up shoes
– Small heal closed shoes for ladies
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
•Socks
•Tie
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
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__
__
Handkerchief
Wallet
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
ACCESSORIES
(Watch) Buy yourself the nice and quality watch
Don‘t go in for something too flashy or too
sporty.
A simple watch with straight, classy lines
should do the trick.
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Do’s for Men
• Always look professional
• Dress for the audience.
• Wear clothes that fit you
• Make sure your clothes are pressed
• Shirts with a simple collar and cuffs
• A formal but simple watch
• Keep your hair neat and trimmed
• Use Mild fragrances
• Ties should be conservative and reach the middle of your belt buckle
• Lace-up shoes (usually black) with a suit
• Hair, usually parted to
one side, not reaching the top of your shirt collar
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Don'ts for Men:
• Avoid multiple buttons on your shirt Don’t use Clothing that no longer fits
• void wrinkled clothing
• Avoid Hair that falls in your face or obscures your eyebrows
• Avoid Short-sleeved dress shirts
• Avoid Short socks
• Avoid Fragrance that smells from a distance
• Avoid Garish ties
• Avoid Shiny tie pins or clips or big belt buckles
• Don’t use Open top shirt button with a tie
• Don't use Loafers with a suit
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Grooming Standards-Women
•Hair
– Clean, neatly shaped, and arranged in an attractive feminine and professional style
– Conspicuous rubber
bands, combs, and pins are not advisable
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
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• Makeup should be applied in good taste so
that colors blend with natural skin tone and
enhance natural features.
• Lipstick colors shall be conservative and
complement the individual
• Long, false eyelashes shall not be worn when in
uniform.
Grooming Standards-Women
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Jewellery • While in uniform, only one ring authorized,
i.e. wedding ring
• Necklaces will not show above the shirt line
• Earrings are prohibited for male personnel
• BODY PIERCING. Not authorized while in uniform other than earrings for women
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Do’s for Women:
• Always look professional
• Dress for the audience
• Wear clothes that fit
you • Make sure your
clothes are pressed nicely.
• Keep your hair neat
and trimmed
• Wear heels (up to 1 1/2" to 2"), with a high vamp, with formal attire
• Conservative business make-up
• Focus on Lips & eyes
• Apply Lipstick properly.
• Simple manicure
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Don’ts For Women • Don’t wear dark
colored clothes.
• Don’t Wear wrinkled clothing
• Don’t wear transparent Fabrics
• Avoid Hair that falls in your face or obscures your eyebrows
• Avoid Earrings that are
large & dangling
• Avoid Fragrance that smells from a distance
• Don't wear Anything too bright, tight, sheer or short
• Don’t wear open toed
shoes. • Don't have too much
makeup
• Don’t wear big, shiny buckles or jewelry
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
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Free Powerpoint Templates
CORPORATE
ETIQUETTE
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
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__
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__
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What is Etiquette?
Etiquette is a code of
behavior that delineates
expectations for social
behavior according to
contemporary
conventional norms
within a society, social
class, or group.
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Why business Etiquette ?
To Exhibit Professionalism and develop a
polished image and instill a perception of
trustworthiness , we need business
etiquette. It seems that today the rule is to
break all the rules! Unfortunately, when it
comes to how we treat one another, some
people don't even know the rules. This
can lead to challenges, upsets,
miscommunication and lack of fluidity in
interpersonal communications.
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
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__
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Certain important business Etiquettes are :
• E-mail etiquette
• Dining etiquette
• Telephone etiquette
• Office etiquette
• Meeting etiquette
• Business card etiquette
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
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__
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__
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Email etiquette
Email etiquette is so new, The rules are evolving because of our increased use of email, as well as the advent of new technology. However, since this correspondence is owned by the business, some general rules of etiquette should be observed.
Need of Email Etiquette
- Professionalism
- Efficiency
- Protection from liability
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
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__
__
__
__
Email etiquette rules
• Be concise and to the point
• Use proper spelling, grammar & punctuation
• Make it personal. Aviod using Bcc and Ccc unnecessarily
• Use templates for frequently used responses
• Answer swiftly
• Use a meaningful subject
• Read the email before you send it
• Keep attachments to a Minimum and mention your attachment in the content
• Take care with abbreviations and emotions
• Take care with rich text and HTML messages
• Use active voice instead of passive voice
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Dining etiquette
• Be on time
• Stand on the right side of your chair and
enter from your left
• Put your napkin in your lap
• Decide on your menu selections quickly
• Never order the most expensive item
• Wait for all people to be served before beginning
• Know which silverware to use with which food
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Manners in dinning etiquette • Don’t eat with your mouth full
• Keep one hand in your lap unless you are eating European style
• Remove anything from your mouth with the same implement that it went in with (except bones)
• Eat at a moderate speed
• Try to maintain some polite dinner conversation
• Never medicate yourself at the table
• If you must leave the table, place your napkin in your chair
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Telephone etiquette • Identify yourself when making a call
• Address the caller by his name in a courteous manner
• Keep conversation brief
• Never be impatient
• Listen carefully
• Do not interrupt
• Do not eat or chew something while speaking on phone
• If you wish to put the caller on hold, request his permission to do so
• Close your conversation with an appropriate salutation
• Let the caller hang up first
• In case of missed calls, return the call within a reasonable period of time
• If some one calls you by mistake, inform the caller politely that he reached a
wrong number
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Managing Angry Callers • Listen his problem or complaint carefully
• Do not interrupt him, let him finish the whole thing first
• Do not say, "you are wrong"
• Empathize with him
• You should be good in your area of work and investigate
about his complaint or problem and solve it
• tell him the process of solving the problem
• Do not mislead
• Call him back when you have the solution, this feedback is
important
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Office Etiquette
• Those who follow good office etiquette are
promoted and given choice assignments.
• Those who are seen as crass are passed over
or have their employment terminated.
• Be self-aware-use common sense
• Mind your own business
• Never go over your supervisor’s head
• Obey your company’s business dress code
• Treat every employee with the same respect
• Do not post things of an offensive nature
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Reasons for firing employees
- Bad language.
-Excessive workplace gossip.
-Drinking on the job.
-Leaving without telling anyone.
-Too many personal calls
Breaches of office etiquette
-Bad hygiene.
-Bad habits.
-Wastefulness with paper.
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Meeting etiquette
• Avoid swear words and vulgar references,
• Poor communicating skill is not
professional,
• Avoid personal questions during first
meeting.
• Whoever gets to the door first should open
it and hold for others who are following
• Turn off your cell phone ringer ,accept
voicemail and text messaging only
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Business card etiquette
•Always have a business card
•Have it in a good shape and updated
•Have it readily available
•Be selective about distributing
•Present it in a appropriate time and
manner
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
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__
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Business Etiquette postures
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
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Hand shaking positions
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
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Casual Judging Arguing
Seating Positions
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
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__
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Dress code
Informal
Formal
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
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Business Meals
Breakfast Meetings: often best time to meet
with busy executives
Luncheon Meals: iced tea and simple food
After-Work Cocktail: one only to stay in
command in the meeting and on the road.
Business Dinners
B=Bread D=Drink
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Rules for the Host
Don‘t impose invitations.
Request responses as soon as
possible.
Invite others for business reasons.
Select an appropriate setting.
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Rules for the Host
Arrive early to greet guests.
Give credit card to server in advance. Ask that 18% be added for a tip. Be sure server gives you signature form to sign promptly and discretely at end of meal.
If price is a factor, indicate courses & meals you recommend that meet your guidelines.
Apologize to guests if the food or service is below your expectations.
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Rules for the Guest
Respond promptly to the invitation and give reasons for a negative response.
Know where the event will take place and know what rules apply there. Arrive 2-3 minutes late, no later.
Follow the host in deciding what to order. Be aware of what you order says about you to others.
Thank the host. Say positive things about host that he or she want to hear said and cannot say about him or herself.
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Ordering
Avoid awkward foods.
Do not order alcohol if . . .
it is against company policy.
you will be driving after the meal.
you don‘t want to drink alcohol.
it will be your second drink.
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Dining Etiquette
Leave some food on each plate
Split bills evenly if bill is divided
Do not take a doggy bag
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Table Manners
Only begin eating after your host or guest is
seated and begins eating.
Bring food up to your mouth (soup spoon)
Observe pace of eating of others and
conform to their pace
Cut one piece of food and eat it rather than
cutting up meat all at once
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Table Manners
Lay napkin across lap; do not use as a bib
Select silverware from the outside in
When finished, put silverware in 10 o‘clock
position
Do not dunk food
Keep mouth closed when chewing
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Sustained perception
• All Four Elements are Important
• Attitude
• Integrity & Trust: Always Doing the Right
Thing
• Civility
• Self Discipline
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
ATTITUDE
Be positive about yourself, your work, your
boss, peers, coworkers, customers,
suppliers, and company
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
INTEGRITY
- Telling the truth
- Doing what you say you will do, reliability
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
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CIVILITY
POSITIVE REGARD FOR OTHERS
SINCERITY
EMPATHY: EMOTIONAL
QUOTIENT
TACT AND DIPLOMACY
RESPECT FOR DIVERSITY
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
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__
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SELF-DISCIPLINE
Making priorities and organizing time in
terms of those priorities.
Putting the important ahead of the easy.
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
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PROVIDING SOLUTIONS TO
CLIENT PROBLEMS
LISTEN FOR THE PAIN
FOCUS ON CLIENT BUSINESS
BENEFITS
- ASK FOR THE BUSINESS
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
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BUSINESS DEVELOPMENT
NETWORKING
PRODUCT/SERVICE CONFIDENCE
PERSONAL CREDIBILITY
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
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__
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__
Understanding Office Protocol
Treat Others the Way You Want to be
Treated
Extending Greetings
Nurturing Your Colleagues
Overcoming Gossip
Handling Rivals
Accepting Criticism Graciously
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
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Diplomacy
WHAT YOU THINK
• This is taking forever
• Why can’t you
• I hate it when
• Here’s the best way to
do it.
WHAT YOU SAY
• How can we get this
approved (finished)
quickly?
• What if you
• Would it be better if
• Here’s my suggestion.
LOGO AREA
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+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Motivation
USE PHRASES THAT BRING OUT THE BEST IN
YOUR LISTENER
• I know you want what is fair for both of us.
• I am sure you will do your best to help me out.
• I am counting on you.
• I enjoy working for you because you respond so
effectively to your department‘s needs.
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Take responsibility by
• FOCUSING ON THE POTENTIALS OF THE FUTURE RATHER THAN THE CONCERNS OF THE PAST.
• US1NG A POSITIVE VOCABULARY: VIEWING PROBLEMS AS CONCERNS, ISSUES, OR, EVEN BETTER, OPPORTUNITIES FOR IMPROVEMENT.
• AND MOST IMPORTANTLY, DETERMINING HOW YOU CAN CHANGE TO IMPROVE THE SITUATION
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Be Pro-Active WONDER WHAT’S HAPPENING
QUESTIONS
• Why doesn‘t this company value me?
• Why can I never understand exactly how I am supposed to do my job?
• When am I going to get the training I need?
• Why does my staff show so little enthusiasm?
MAKES THINGS HAPPEN QUESTIONS
• How can I learn what management values? How can I show my value?
• How can I find out how to do this job so that I am confident I am doing it right?
• What ‗s the best way to approach my manager to discuss this issue?
• How can I let my manager know what kind of additional training I need?
• How can I develop the skills I need on my own?
• How can I get my staff to tell me about how they feel about their work? How can I motivate them more effectively?
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Reframe Questions Proactively
1 Why are things changing so fast?
2 Why don‘t we ever change around here?
3 When is this supplier going to call?
4 Why is that customer always so discourteous?
5 Why are our services so undervalued?
6 Why do I do more work than any other
member of my group?
7 Why is one of my co-workers so lazy?
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Reframe questions proactively
8 Why is my supervisor so critical of my work?
9 Why isn‘t my staff following my directions?
10 Why do I have to always do what my boss
wants?
11 Why can‘t I follow my own work priorities?
12 Why do I get sick so often?
13 When will I get some relief from this stress?
14 Why is it so hard to make friends here?
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
__
__
__
__
__
Diplomacy
• I did not do the study because I‘ve been busy.
• You are so selfish you never see how much you demand.
• The tests are not done yet! What do you people do all day?
• Don‘t you ever pay attention? This document is full of mistakes.
• That‘s won‘t work
• I am planning to complete the study by Friday.
• I know you are busy. When can we schedule 30 minutes to discuss the possibility of hiring a part time assistant?
• I realize these tests require careful planning and execution. How soon can you finish?
• This memo is headed to the Director. Please make the changes I identified and proofread the report carefully. Thanks. I appreciate your help.
• Let me share my perspective on this issue.
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10 Steps
For Effective Presentation
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Step1
Write all your ideas and thoughts on to a paper
Don‘t worry about the sequence of your ideas during writing. Just write whatever comes to your
mind. Think as much as possible and write whatever you think on that particular topic.
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Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
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Step2
Gather the information Try to gather the extra information from different sources like News
Papers, Books and subject matter experts. Try to write all the information into a paper or word document. Try to analyze all your information and
make it into proper sequence and steps.
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+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
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Step3
Use your own style Try to prepare the presentation in your own way style
communication so that you feel more comfortable and free during presentation as you are using your own style of communication.
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+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
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Step4
Add Real Examples Once you are satisfied, try to read the whole presentation for couple of
times carefully. Try to put forward some real good examples in your presentation. That example can be of your own life or can be taken from
book as well. But put is more clearly and visible to your audience.
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
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Step5
Less Modifications
Keep your modifications limited and do only if
needed
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+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
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Step6
Record Time
Try to know how much time it‘s taking for whole presentation. If it‘s taking more than expected
time, make it short as to limit to your given time.
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
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Step7
Highlights the important points Try to highlights the important points in bold in
your power point presentation and try to go through all your presentation couple of times
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www.default.com
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Step8
POWER POINT PRESENTATION
Try to give your presentation in PPT (Power Point Presentation).
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www.default.com
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Step9
Give a Mock Presentation
Have couple of mock presentation before mirror or friends or family members. Try to monitor your gestures and postures and
get feedback and comments from your friends.
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
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Step10
Record Your Presentation
Record your presentation and review your tone and pronunciation. If possible try to make a video
recording of your presentation.
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+55 32 3836 55 55
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Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
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Thank you
LOGO AREA
+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
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+55 32 3836 55 55
+55 32 9685 55 55
Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
www.default.com
___________________________________________
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Thank You