20210607 Agenda.pdf - City of Willmar

WILLMAR CITY COUNCIL MEETING MONDAY, JUNE 7, 2021 AT 6:00 PM MUNICIPAL AUDITORIUM, WILLMAR MUNICIPAL UTILITIES 700 WEST LITCHFIELD AVENUE, WILLMAR, MINNESOTA ALSO AVAILABLE BY ELECTRONIC MEANS (GOTO MEETING)

AGENDA 1. Call Meeting to Order

2. Roll Call 3. Pledge of Allegiance 4. Proposed Additions or Deletions to Agenda 5. Consent Items

Approve: A. City Council Minutes of May 17, 2021 B. Special City Council Minutes of May 13, 2021 C. Special City Council Minutes of May 27, 2021 D. Willmar Municipal Utilities Commission Minutes of May 24, 2021 E. Planning Commission Minutes of May 19, 2021 F. Accounts Payable Report of May 13 – May 26, 2021 G. Consider State Temporary Liquor Permits Willmar Lakes Rotary Club H. Parks and Recreation Board Minutes of April 21, 2021

I. Miscellaneous Finance Reports J. Committee Appointments

Zoning Appeals Board – Carol Laumer and Dylan Erickson-Thoemke Planning Commission – Steven Dresler

Accept: K. Building Report for the Month of May, 2021 L. Willmar Lakes Area CVB Minutes of April 20, 2021 Information: M. Committee Appointment Human Rights Commission - Jonathan Dahl

6. Approve Consent Agenda Items 7. Items Removed from Consent Agenda 8. Hearings:

6:01 p.m. Assessment Hearing for 2021 Improvements (Public call in number is 320-335-7135 and the area code must be dialed)

Adopt Resolution Approving Assessment Roll for the 2021 Improvement Projects

6:02 p.m. Vacation of City Easements in Water View Business Park (Public call in number is 320-335-7135 and the area code must be dialed)

Adopt Resolution Approving Vacation of City Easements

9. Annual Stormwater Presentation for Update of Compliance with MS4 Permit Conditions 10. Consider Changes to Ordinance Section 17-32 – Discharge Prohibitions and Set Public Hearing

11. Consideration of Street Improvement Project Budgets: Resolution to Adopt Project No. 2101-A (2nd Street SE Reconstruction) Budget Resolution to Adopt Project No. 2101-B (Eagle Ridge Drive East Pavement Rehabilitation)

Budget Resolution to Adopt Project No. 2103-A (1st Street South Overlay Willmar Avenue to 19th

Avenue) Budget 12. Consideration of Awarding Project No. 2110-A Downtown Sanitary Sewer Lining to Hydro-Klean 13. Consideration of Awarding Project No. 2103 1st Street Overlay to Duininck Inc. 14. Consider Reallocation of Capital Improvement Plan Funding for Blue Line Arena Sound System 15. Consideration of Facility Use Agreement with Independent School District #347 16. Consider Lease with Veterans Central Council for Flags of Honor Veteran’s Memorial 17. Swansson Field Project:

Consideration of Bids and Award of Contracts for Swansson Field and Assigning all Contract Award Letter Rights to Construction Manager (Marcus Construction)

Accepting the Guaranteed Maximum Price Proposal for Base Bid Plus all Alternates Awarded and Authorizing Signatures on Behalf of the City

18. Consideration of Process for Hiring Human Resources Director 19. Consideration of Full-time Engineering Services Contract with Bolton and Menk 20. Update/Report on Interim City Administrator Plan from Council Members Nelsen and Ask 21. “Community Pride” Announcements 22. Adjourn

CITY OF WILLMAR

MISSION STATEMENT

The City of Willmar is committed to providing responsible

municipal service in an open, effective and efficient manner to

all citizens of the local and area community. The ultimate goal

is to preserve and enhance the quality of life for future

generations.

COMMUNITY VALUES

Fiscal Responsibility

Excellence in the Delivery of Service

Quality Service

Ethics and Integrity

Visionary Leadership and Planning

Open and Honest Communication

Professionalism

RESOLUTION NO. 17-90

A RESOLUTION BY THE MAYOR AND CITY COUNCIL OF THE CITY OF WILLMAR, MINNESOTA SUPPORTING THE CONSENSUS OF THE JULY 22, 2017 STRATEGYWORKSESSION

Motion By: Plowman Second By: Mueske

WHEREAS, the City Council of the City of Willmar on July 22, 2017 held a Council Strategical Retreat to prioritize and reach a consensus with respect to views on capital projects.

WHEREAS, multiple projects were discussed under three categories defined as Facilities, Stormwater Management and Parks to provide additional guidance regarding execution of those projects.

WHEREAS, the following summary of capital priorities was reached:

Facilities: 1. City Hall (high consideration given to consolidation of multiple facilities)2. Civic Center (ice plant is urgent/ consider consultant for master plan) - COMPLETED3. Community Center/Auditoriqm tied (both guided by community input, tuckpointing of

Auditorium immediate concern)4. Aquatic Center (pool bottom repair immediate concern) COMPLETED

Stormwater Management: 1. Western Interceptor ( design 2017, construction 2018) COMPLETED2. Menards ( design and land purchase 2018, construction 2019)3. _ Kennedy School Area ( not likely in the next five years)4. Analyze annually and adjust plans COMPLETED - ONGOING

Parks: 1. Robbins Island ($250,000 match to receive $606,000 Legacy Grant) COMPLETED2. Neighborhood Parks and Playgrounds (replace play units) PARTIALLY COMPLETED IN PROGRESS3. Rice Park/Miller Park ( complete Rice to plan, reconstruct tennis courts at Miller) COMPLETED4. Swansson Park (improved lighting for Baker Field) COMPLETED

NOW, T'HEREFORE, BE IT RESOLVED by the City Council of Willmar that the priorities developed at the July 22, 2017 Council Work Session be supported and developed into next year and future City budgets.

Dated this 7th day of August,-2017

Attest:

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WILLMAR CITY COUNCIL PROCEEDINGS BOARD ROOM

HEALTH AND HUMAN SERVICES BUILDING WILLMAR, MINNESOTA

& BY ELECTRONIC MEANS (GOTO MEETING) May 17, 2021

7:00 p.m. The regular meeting of the Willmar City Council was called to order by the Mayor Marv Calvin. Members present on a roll call were Mayor Marv Calvin, Council Members Rick Fagerlie, Julie Asmus, Thomas Butterfield, Michael O’Brien, Justin Ask, Vicki Davis, Andrew Plowman and Audrey Nelsen. Present 9, Absent 0. Also present were City Administrator Brian Gramentz, Police Chief Jim Felt, Finance Director Steve Okins, Public Works Director Sean Christensen, Planning and Development Services Director David Ramstad, Fire Chief Frank Hanson, Parks and Recreation Director Rob Baumgarn, City Clerk Judy Thompson, and City Attorney Robert Scott. Additions/deletions to the agenda were: Council Member Ask added a report from Police Chief regarding recent correspondence from the ACLU on canine training at Lakeview Apartments.

Council Member Fagerlie moved to approve the agenda, as amended. Council Member Nelsen seconded

the motion which carried, on a roll call vote of Ayes 8, Noes 0. Police Chief Felt stated his disappointment with the ACLU and their misinformation on canine training at

Lakeview Apartments. He indicated no training exercises have been conducted at Lakeview Apartments as of this date. He also stated the Willmar Police Department works very hard to provide fair and impartial law enforcement to all community members and to continually build positive relationships with those they serve. Any training exercises were still in planning stages when the ACLU sent their letter, and no training exercises will take place while this matter is under review. At no time was the intent to focus on any residents or guests at Lakeview Apartments. The City will review the concerns raised about this program by the ACLU and respond directly to the ACLU per the City Attorney.

Mayor Calvin thanked Chief Felt for all their work to keep a positive image in our community, and for

addressing this issue. Council Member Davis thanked Chief Felt and asked that people get the facts before jumping to

conclusions. At this time, Mayor Calvin asked Mayor Pro Tempore Fagerlie to preside over the meeting as Mayor Calvin

is attending remotely. City Clerk Judy Thompson reviewed the consent agenda. A. City Council Minutes of May 3, 2021 B. Special City Council Minutes of May 4, 2021 C. Special City Council Minutes of May 6, 2021 D. Willmar Municipal Utilities Commission Minutes of May 10, 2021 E. Preliminary Overview of TIF Plan for Suite Liv’n F. Accounts Payable Report of April 29 – May 12, 2021 G. Application for Exempt Permit – Pheasants Forever Kandiyohi County #2 H. Application for Exempt Permit – West Central Ducks Unlimited

I. Consideration of Start Time for City Council Meetings J. Consideration of Fees Charged for Services, Permits, Licenses and Rental Rates

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K. Resolution No. 2021-106 Consideration of Nutrition Site Services at Community Center L. Building Inspection Report for April, 2021

M. Charter Commission Minutes of December 10, 2020 N. Fire and Police Department Stats for April, 2021

Council Member Plowman offered a motion to introduce Resolution No. 2021-105 Approving Consent Agenda Items. Council Member Ask asked that Item I. be removed for discussion. Council Member Nelsen asked that Item E. and J. be removed for discussion. Council Member Asmus seconded the motion to approve the consent agenda, with removal of Items I., E., and J., which carried on a roll call vote of Ayes 8, Noes 0. Council Member Ask asked if there were other options considered for start time for Council meetings other than the ones listed in the poll, such as 5:30 p.m. City Administrator Gramentz noted there was a conflict with one Council member being able to attend at 5:30 p.m. Council Member Nelsen shared her concerns that items brought before the Council might not get addressed due to time constraints with starting at 6:00 p.m. and only meeting twice a month. Council Member Ask offered a motion to approve Item I., and introduced Resolution No. 2021-107 Establishing Regular City Council Meeting Time. Council Member Asmus seconded the motion which carried, on a roll call vote of Ayes 8, Noes 0. Council Member Nelsen asked for clarification on the proposed tax increment financing (TIF) plan for the Suite Liv’n project. Planning and Development Director Ramstad and Bakertilly Representative Tom Denaway provided an overview of the project. Following discussion, Council Member Nelsen offered a motion to approve Item E. Council Member Plowman seconded the motion which carried, on a roll call vote of Ayes 8, Noes 0. Council Member Nelsen asked for clarification of the increase in fees being proposed and how we compare with other communities. Parks and Recreation Director Baumgarn and Public Works Director Christenson presented details of the increases for their respective departments. Following discussion, Council Member Nelsen offered a motion to approve Item J. and introduced Resolution No. 2021-108 Establishing Fees for Services, Permits and Licenses and Establishing Rental Rates for City Equipment. Council Member Plowman seconded the motion which carried, on a roll call vote of Ayes 8, Noes 0.

Council Member Nelsen asked to be removed from discussion and abstain from voting on this next agenda item. At 7:35 p.m. Mayor Pro Tempore Fagerlie opened the public hearing for an ordinance authorizing land sale to Lumber One Development Company LLC. Planning and Development Services Director Ramstad and Economic Development Executive Director Aaron Backman presented details to the Mayor and Council, and stated the Planning Commission approved the sale on April 21, 2021. Stephen Deleski, Willmar, spoke against the proposed project. Randy Czarnetzki, Willmar, spoke in favor of the proposed project. There being no others to speak for or against said ordinance, Mayor Pro Tempore Fagerlie closed the public hearing at 7:53 p.m. and opened it up for discussion by the Council. Following discussion, Council Member Asmus introduced Ordinance No. 1464 An Ordinance Authorizing the Sale of Real Property to Lumber One Development Company, LLC. Council Member Butterfield seconded the motion which carried, on a roll call vote of Ayes 7, Noes 0. Council Member Nelsen abstained from voting.

Due to the length and cost of publishing entire Ordinance, Council Member Asmus offered a motion to publish Ordinance No. 1464 An Ordinance Authorizing the Sale of Real Property to Lumber One Development Company, LLC. by summary. Council Member Davis seconded the motion which carried, on a roll call vote of Ayes 7, Noes 0. Council Member Nelsen abstained from voting.

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Resolution No. 2021-109 Adopting the Land Purchase Agreement With Lumber One Development Company, LLC. was introduced by Council Member Asmus. Council Member Plowman seconded the motion which carried, on a roll call vote of Ayes 7, Noes 0. Council Member Nelsen abstained from voting.

Council Member Nelsen returned to the Council table. Airport Manager Eric Rudningen presented a request to approve the Willmar Municipal Airport receiving

the Federal Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) grant and authorize the Mayor and City Administrator to execute the Federal Airport Expenses Reimbursement Agreement on behalf of the City.

Resolution No. 2021-110 Authorization to Accept Federal Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Grant was introduced by Council Member Plowman. Council Member O’Brien seconded the motion which carried, on a roll call vote of Ayes 8, Noes 0.

Parks and Recreation Department Director Rob Baumgarn presented a request to approve awarding

TerWisscha Construction Inc., the contract for Invest in Willmar – Robbins Island Projects-Phase 2 in the amount of $1,067,455.00 for shelter and lighting improvements.

Following discussion, Resolution No. 2021-111 Awarding TerWisscha Construction, Inc. the Contract

for Invest in Willmar - Robbins Island Projects-Phase 2 in the Amount of $1,067,455.00 for Shelter and Lighting Improvements was introduced by Council Member Asmus. Council Member Nelsen seconded the motion which carried, on a roll call vote of Ayes 8, Noes 0.

Council Member Plowman asked to be removed from discussion and abstain from voting on this next

agenda item. Parks and Recreation Department Director Rob Baumgarn presented a request to approve awarding

contracts to contractors and materials suppliers recommended by Marcus Construction (Construction Manager) for each bid package and authorize the Mayor and City Administrator to sign on behalf of the City of Willmar all contract award letters and letters assigning the right to enter such contracts to the Construction Manager.

Marcus Construction Representative Jim Bach clarified the duties and process of the construction manager. Following a lengthy discussion, Resolution No. 2021-112 Accepting Bids and Quotes for Recreation

Fields Project Bid Packages and Awarding and Assigning Contracts was introduced by Council Member Asmus. Council Member Ask seconded the motion which carried, on a roll call vote of Ayes 6, Noes 1. Council Member Butterfield voted “no”. Council Member Plowman abstained from voting.

Parks and Recreation Department Director Rob Baumgarn presented a request to approve accepting the

guaranteed maximum price proposal in the amount of $4,418,958.00 for the base bid plus amount(s) for all alternates awarded as provided and authorize the Mayor and City Administrator to sign the same on behalf of the City of Willmar.

Resolution No. 2021-113 Accepting Construction Manager’s Guaranteed Maximum Price Proposal

for the Recreation Fields Project was introduced by Council Member Asmus. Council Member Ask seconded the motion which carried, on a roll call vote of Ayes 6, Noes 1. Council Member Butterfield voted “no”. Council Member Plowman abstained from voting.

Council Member Plowman returned to the Council table. Parks and Recreation Department Director Rob Baumgarn presented a request to award contracts to the

contractors and suppliers recommended by Marcus Construction (Construction Manager) for each bid package and

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authorize the Mayor and City Administrator to sign on behalf of the City of Willmar all contract award letters and letters assigning the right to enter such contracts to the Construction Manager.

Following a lengthy discussion, Resolution No. 2021-114 Accepting Bids and Quotes for Events and

Recreation Center Project Bid Packages and Awarding and Assigning Contracts was introduced by Council Member Ask. Council Member Davis seconded the motion which carried, on a roll call vote of Ayes 6, Noes 2. Council Members Butterfield and Asmus voted “no”.

Parks and Recreation Department Director Rob Baumgarn presented a request to accept the guaranteed

maximum price proposal in the amount of $7,691,672.00 for the base bid plus amount(s) for all alternates awarded as provided and authorize the Mayor and City Administrator to sign on behalf of the City of Willmar.

Resolution No. 2021-115 Accepting Construction Manager’s Guaranteed Maximum Price Proposal

for the Events and Recreation Center Project was introduced by Council Member Ask. Council Member Davis seconded the motion which carried, on a roll call vote of Ayes 6, Noes 2. Council Members Butterfield and Asmus voted “no”.

City Administrator Gramentz presented a request directing staff to move forward with the financing of the

City Hall/Community Center Project using the various options provided. Following a lengthy discussion, Council Member Plowman offered a motion to table this item. Council

Member Nelsen seconded the motion which carried, on a roll call vote of Ayes 8, Noes 0. Parks and Recreation Director Rob Baumgarn presented a request to approve the agreement with B32

Engineering for refrigeration design in the amount of $19,800.00 for the Glacial Ridge Curling Center project. Glacial Ridge Curling Club Representative Tom Amberg briefed the Council on fundraising efforts and

grants available to the club. Resolution No. 2021-116 Accepting Second “Design Services Donation” from Glacial Ridge Curling

and Authorizing Hiring of B32 Engineering Group was introduced by Council Member Asmus. Council Member Nelsen seconded the motion which carried, on a roll call vote of Ayes 8, Noes 0.

Public Works Director Christensen presented a request to authorize the Mayor and City Administrator to

execute the agricultural lease extension for Tract VIII. Following discussion, Resolution No. 2021-117 Authorizing the Amendment to the Agricultural Land

Lease Agreement for Tract VIII was introduced by Council Member Plowman. Council Member Nelsen seconded the motion which carried, on a roll call vote of Ayes 8, Noes 0.

City Administrator Gramentz presented a request to consider an interim consulting agreement for Public

Works Director and interim engineering design services. He stated this is due to the current Public Works Director’s resignation, and the need to have coverage during the interim of hiring a full-time Public Works Director.

Following a lengthy discussion, Council Member Asmus offered a motion to approve Bolton and Menk for

the Engineering Services, and Public Works Director Christensen for other departmental items. Council Member Plowman seconded the motion.

Mayor Calvin spoke against Public Works Director Christensen continuing on for other departmental

items. Following further discussion, Council Member Asmus offered a “friendly” amendment to approve Bolton

and Menk for consulting/engineering services, and approving Public Works Director Christensen remain on a part-

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time basis of not-to-exceed ten hours per week at the rate of $63.75 per hour for a term of no longer than three months. Council Member Plowman agreed to the terms of the “friendly” amendment. The motion carried on a roll call vote of Ayes 6, Noes 2. Council Members O’Brien and Ask voted “no”.

The Council recessed at 9:49 p.m. and reconvened at 10:01 p.m. Mayor Pro Tempore Fagerlie stated the next agenda item is to determine the asking price for real property

proposed to be sold by the City and/or develop or consider offers or counteroffers for the sale of City-owned real property. He stated this portion of the property noticed regular meeting of the City Council will be closed pursuant to Minnesota Statutes, Section 13D.05, subdivisions 3(c)(1) and (3).

Council Member Asmus offered a motion to enter into closed session at 10:02 p.m. Council Member Nelsen

seconded the motion which carried, on a roll call vote of Ayes 8, Noes 0. It was noted Mayor Pro Tempore forgot to identify the properties to be discussed in closed session. Council returned to open session at 10:03 p.m. Mayor Pro Tempore then proceeded to identify the properties as follows: 1) 91 acres within Parcel

No. 95-917-5600 (the portion closest to and on the eastern side of the railroad Wye; 2) Parcel No. 95-917-5570 (13 acres), and; 3) the entirety of Block 3 and Lots 1, 2 and 3 within Block 2 of the Willmar Industrial Park Fourth Addition.

The Council entered into closed session at 10:04 p.m. upon motion by Council Member Asmus. Council

Member Ask seconded the motion which carried, on a roll call vote of Ayes 8, Noes 0. The Council returned to open session at 10:48 p.m. Resolution No. 2021-118 Adopting the Letter of Terms to Purchase with CBRE was introduced by

Council Member Asmus. Council Member Plowman seconded the motion which carried, on a roll call vote of Ayes 8, Noes 0. Council Member O’Brien offered the following comments: he recently reported a large rock in the lake to Public Works Department Superintendent Gary Manzer and his department removed it promptly – “Kudos” to them. Council Member Asmus offered a motion to adjourn the meeting with Council Member Plowman seconding the motion which carried. The meeting adjourned at 10:50 p.m. MAYOR PRO TEMPORE Attest: SECRETARY TO THE COUNCIL

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APPROVING CONSENT AGENDA ITEMS

Motion By: Plowman Second By: Asmus

WHEREAS, the City Charter for the City of Willmar requires the City Council approve all Consent Agenda items by resolution.

BE IT RESOLVED by the City Council of the City of Willmar Minnesota, that all Consent Items of the

May 17, 2021 City Council meeting be approved as presented. . Dated 17th day of May, 2021

/s/ Rick Fagerlie MAYOR PRO TEMPORE

Attest: /s/ Judy Thompson CITY CLERK


AUTHORIZATION TO EXECUTE AGREEMENT WITH LUTHERAN SOCIAL SERVICES FOR NUTRITION PROGRAM FACILITY USE

Motion By: Plowman Second By: Asmus

BE IT RESOLVED by the City Council of the City of Willmar, a municipal corporation of the State of

Minnesota, that the Mayor and City Administrator be authorized to enter into an agreement between the City of Willmar and Lutheran Social Services to facilitate a Nutrition Program at the Community Center.

Dated this 17th day of May, 2021




ESTABLISH REGULAR CITY COUNCIL MEETING TIME

Motion By: Ask Second By: Asmus

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WHEREAS, the City Council of the City of Willmar, Minnesota at its biennial meeting of January 11, 2021 established the regular City Council meetings and time in Resolution No. 2021-006; and

WHEREAS, at the May 4, 2021 meeting Resolution No. 2021-092 was passed discontinuing City Council

subcommittees and a discussion of the City Council meeting start and end time was had; and

WHEREAS, based upon poll results of the City Council, they unanimously desired to start City Council meetings at 6:00 p.m. in order to allow for more discussion if it is needed.

BE IT RESOLVED by the City Council of the City of Willmar, Minnesota, that the regular semi-monthly

meetings of the City Council shall be held at 6:00 p.m. on the first and third Mondays of each month during the remainder of 2021 and all of 2022

Dated this 17th day of May, 2021 /s/ Rick Fagerlie

MAYOR PRO TEMPORE Attest: /s/ Judy Thompson CITY CLERK


ESTABLISHES FEES FOR SERVICES, PERMITS AND LICENSES AND ESTABLISHES RENTAL RATES FOR CITY EQUIPMENT

Motion By: Nelsen Second By: Plowman

WHEREAS, the City Council of the City of Willmar duly establishes fees for service, sets fees for permits and licenses, and establishes rental rates for City equipment. NOW, THEREFORE, BE IT RESOLVED that the below listed fees be duly adopted for the year 2021 and the same hereby ordered kept on file in the office of the City Clerk. CITY CLERK: Liquor License Investigation Fees: Sole Proprietor $125.00 Partnership $150.00 Corporation $300.00 Limited Liability Company $150.00 Liquor Licenses: On-Sale Liquor $4,000.00 per year Off-Sale Liquor $950.00 per year Club On-Sale Liquor $300.00 per year On-Sale Wine $200.00 per year On-Sale Sunday $200.00 per year

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On-Sale 3.2% Malt Liquor $150.00 per year Temporary On-Sale Liquor $100.00 per year On-Sale Taproom $150.00 per year Off-Sale Taproom $150.00 per year City Park Special Event-Liquor $100.00 per event Civic Center Special Event-Liquor $100.00 per event Community Festival Event-Liquor $100.00 per event Café – Restaurant, Bowling Alley, Taxi Cab $30.00 per year Carnival, Circus, Exhibition $30.00 per day Cat & Dog $3.00-7.50 per year Dance, Parade, Run/Walk, Special Event, Street Fair $30.00 per event Dumpster, Service Parking $30.00 per 30 days Fireworks Indoor Display $50.00 per event Fireworks Outdoor Display $30.00 per event Fireworks Sales & Storage $100.00 per event Mobile Food Unit $50.00 per event or 150.00 per year Pawnbrokers $150.00 per year Street Closure $50.00 per event Theatre 300.00 per year ADMINISTRATIVE FEES: Chapter 9, Article I, Section 9-3 Nuisance Abatement — Administrative Fee $75.00 Chapter 9, Article III, Section 9-43 Removal of Weed/Grass Nuisance — Administrative Fee $75.00 Chapter 9, Article VI, Section 9-66 Removal of Infected Trees — Administrative Fee $75.00 Chapter 9, Article I, Section 13-2 Payment for Current Service —Administrative Fee $75.00 (snow removal, sidewalk repairs, etc.) PUBLIC WORKS: Maintenance Trucks: 3 –5 Ton Trucks $35.00/hour 1 Ton Truck $18.00/hour 3 –5 Ton Truck/Plow/Sander $41.00/hour 3 –5 Ton Truck/Plow/Sander/Wing $55.00/hour 1 Ton Truck Plow $27.00/hour ½ - ¾ Ton Pickup $17.00/hour 1 Ton /Water Tank $27.00/hour Tractors, Loaders, Motor Graders: 2 –3 CY Loaders $82.00/hour Loader/Plow/Wing $102.00/hour Loader/Snow Blower $122.00/hour Motor Grader $96.00/hour Motor Grader/One-Way Plow $102.00/hour Motor Grader/One-Way Plow/Wing $115.00/hour 40-50 Hp Tractor $21.00/hour 40-50 Hp Tractor/Attachments $35.00/hour MT Trackless/Blower/Mower $61.00/hour 90 Hp Tractor/22’ Flail Mower $55.00/hour

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30-40 Hp Unit Mower/Blower/Sweeper $35.00/hour Skid-Loader $35.00/hour Skid-Loader/Attachments $50.00/hour Snowplowing Sidewalks (incl. labor and equipment) $1.00/LF Specialty Equipment: Air Conveyance Unit $55.00/hour Elgin Sweeper (4 CY) $70.00/hour Hydraulic Sewer Cleaner $68.00/hour Paint Sprayer $9.00/hour Paint Sprayer and 1 Ton Truck $27.00/hour 50’ Bucket Truck $70.00/hour 30’ Bucket Truck $41.00/hour Brush Chipper $29.00/hour Tamper $9.00/hour Bituminous Distributor and Truck (less material) $50.00/hour Bituminous Roller $55.00/hour Grass and Leaf Pickup Broom $29.00/hour Chain Saws $10.00/hour Trailers $12.00/hour Over Seeder $29.00/hour Turf Pro $29.00/hour Gator and Sprayer $27.00/hour Generator $9.00/hour Trash Pumps $9.00/hour Utility Vehicle with Crane Hoist $42.00/hour Air Compressor $25.00/hour Materials: Winter Sand Mixed with Salt $55.00 CY Gravel $20.00/Ton Bituminous Cold Mix $105.00/Ton Chalk Dust (50lb. bag) $8.00/bag Diamond Dry (50lb. bag) $13.00/bag Bituminous Repair (incl. labor and equipment) $55.00/SY Labor: Regular Contract rate plus 53% Overtime Contract rate plus 53% Access Fees: Industrial Park Storm Pond $835.00/acre Radio Station Drive Lift Station $595.00/acre Abbott Drive, Lift Station $895.00/acre Wastewater Treatment: 5,000 gallon tanker with hydraulic boom: $30.00/hour Portable Lab Sampler $5.00/hour Airport: Conference Room $40.00/non-airport related meetings

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PARKS & RECREATION Adult recreation programs will charge cost of program, officials, balls, sanctioning fees, etc. plus $7 per team court fee for volleyball/basketball and $10 per team field fee for softball. BALL FIELDS Baseball/Softball Fields $50.00 per game $250.00 daily rate per field Lights for ball fields $25.00 per day per field Baker Field (field only) $300.00 per day Orange BB Field $250.00 per day Picnic Area behind Taunton Stadium $75.00 per day SHELTERS Four Season Shelter $130.00 per day Enclosed Park Shelters (Robbins Island & Rice Park) $110.00 per day Open Shelter #1 (has electricity) $40.00 per day Open Shelter #2 & Lions (no electricity) $30.00 per day EQUIPMENT Bleachers –7 High $100.00 per day plus staff costs Picnic Tables Rental (12 maximum) $10.00 per table per day

(for pickup only – no delivery) Barricades $2.00 per day Minimum charge for hauling barricades $20.00 SHOWMOBILE Events in Willmar (not for profit) $215.00 per day + staff expenses Events in Willmar (for profit) $500.00 per day + staff expenses (Plus Clean-up/Damage Deposit) $200.00 Staff Expenses $80.00-$280.00 depending upon number of staff AQUATIC CENTER Individual Season Pass $90.00 Family of Two $130.00 Family of Three $140.00 Family of Four $150.00 Family of Five $160.00 Family of Six $170.00 Each Additional Family Member $15.00 Daily Admission Rate $3.00 Observers $3.00 Group Admissions $2.50 Discount Coupons: 10 coupons $25.00 20 coupons $45.00 Pool Rental – 2 hour minimum $100.00 per hour plus guard/staff fees CITY AUDITORIUM Gym Rental $50.00 per hour not to exceed $300.00 per day Staffing $20.00 per hour

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Range Rental $80.00 per hour plus certified Rangemaster (if the group doesn’t have one) Open Range $8.00 per half hour CIVIC CENTER Cardinal Arena Dry Floor events $580.00 per day plus services Ice Rental $155.00 per hour till April 1 Blue Line Arena Dry Floor events $400.00 per day plus services Ice Rental $155.00 per hour till April 1 Lobby $75.00 per day Staffing $20.00 per hour COMMUNITY CENTER Burlington Northern or Selvig Rooms $60.00 each per day OR $100.00 per day for both Sunshine Room $40.00 per day Reynolds Room $25.00 per day Staffing $20.00 per hour FIRE DEPARTMENT: Firefighter hours that are billed are taken directly from the roll call list. Firefighters receive a $15.73 per hour and are paid in one-hour increments. Equipment: First Hour Additional Hour 1st line pumper - 5251, 5257 $300 $200/hour Tanker/pumpers 5276 300 200/hour Ladder trucks – 5298 and 5299 500 400/hour Grass rig - 5285 150 100/hour Support Vehicles – 5296, 5297, 5294, 5295, 5293 75 50/hour Trailers 75 50/hour Equipment charges are billed by the quarter hour as time listed on the fire report, after initial one-hour charge. Special equipment and supplies used will be billed on a cost basis. A $25.00 per hour per Firefighter for fire watch/standby conducted by the Fire Department for special events and any standby conducted during fire protection/detection system down time (as described in the Minnesota State Fire Code). Training Room Rental Fee: $50.00 per hour with a 2 hour minimum Fire Alarm Permit $ 30.00 Fire Alarm Permit Renewals $ 30.00 every 3 years Alarm Malfunction $500.00 Bottle Filling Fees 2216 PSI air tank filling fee $5.00/bottle 3000 PSI air tank filling fee $10.00/bottle 4500 PSI air tank filling fee $15.00/bottle 5000-6000 PSI air tank filling fee $25.00/bottle Fire Reports $ 0.25/page plus postage

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POLICE DEPARTMENT: $60.00 per hour for off-duty police officers $60.00 per hour for computer forensic/video redaction/specialized IT services $30.00 per hour for off-duty Community Service Officer (non-licensed) services Contracted Towing (Per Accident Tow) $4.82 per towed vehicle $69.34 towing administrative fee $ 5.84 tax Base Total $80.00 Contracted Towing (Per Regular and Snow Emergency Tow) $ 4.82 per towed vehicle $69.34 towing administrative fee $5.84 tax Base Total $80.00 Possible extra tow costs depending upon circumstances involved: $250.00 per hour for “extra work” labor $250.00 per hour for flat hourly tow rate $ 5.50 per mile outside of City limits $ 10.00 per day storage fee after 48 hours

May 17, 2021.

/s/ Rick Fagerlie MAYOR PRO TEMPORE Attest: /s/ Judy Thompson CITY CLERK


A RESOLUTION ADOPTING THE LAND PURCHASE AGREEMENT WITH

LUMBER ONE DEVELOPMENT COMPANY, LLC

Motion By: Asmus Second By: Plowman

BE IT RESOLVED by the City Council of the City of Willmar, a Municipal Corporation of the State of Minnesota that the land purchase agreement with Lumber One Development Company L.L.C. is accepted and approved, and be it further resolved that the Mayor and City Administrator of the City of Willmar are hereby authorized to execute a version thereof. Dated this 17th day of May, 2021 /s/ Rick Fagerlie Mayor Pro Tempore

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Attest: /s/ Judy Thompson

City Clerk


AUTHORIZATION TO ACCEPT FEDERAL CORONAVIRUS RESPONSE AND RELIEF

SUPPLEMENTAL APPROPRIATIONS ACT (CRRSAA) GRANT

Motion By: Plowman Second By: O’Brien

BE IT RESOLVED by the City Council of the City of Willmar, a municipal corporation of the State of Minnesota, that city staff be authorized to accept the Federal Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) grant in the amount of $23,000 and enter into the grant agreement and authorize the Mayor and City Administrator to execute the same. Dated this 17th day of May, 2021 /s/ Rick Fagerlie MAYOR PRO TEMPORE Attest: /s/ Judy Thompson CITY CLERK


RESOLUTION AWARDING TERWISSCHA INC, THE CONTRACT FOR INVEST IN WILLMAR-ROBBINS ISLAND PROJECTS-PHASE 2 FOR THE AMOUNT OF $1,067,455.00 FOR SHELTER AND LIGHTING IMPROVEMENTS

Motion By: Asmus Second By: Nelsen

BE IT RESOLVED by the City Council of the City of Willmar to adopt a resolution awarding TerWisscha

Construction Inc, the contract for Invest in Willmar- Robbins Island Projects- Phase 2 for the amount of

$1,067,455.00 for shelter and lighting improvements. Dated this 17th day of May, 2021


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CITY OF WILLMAR RESOLUTION NO. 2021-112

A RESOLUTION BY THE MAYOR AND CITY COUNCIL OF THE CITY OF WILLMAR, MINNESOTA ACCEPTING BIDS AND QUOTES FOR RECREATION FIELDS PROJECT BID PACKAGES AND AWARDING AND ASSIGNING

CONTRACTS

Motion By: Asmus Second By: Ask

WHEREAS, the City is in receipt of recommendations from its contracted construction manager, Marcus Construction Co., Inc. (the “construction manager”) for awards of contracts for construction and materials for each of the bid packages developed by the City’s contracted architect, Widseth Smith Nolting & Associates, Inc. (the “architect”) in coordination with the construction manager, for the City of Willmar Recreation Fields Project (the “project”); and

WHEREAS, the project was to include five separate base bid packages to be competitively bid and 19

additional packages of work and/or materials to be awarded either through cooperative purchasing or direct negotiation as detailed herein, and five alternate scopes of work (the “alternates”) as follows:

ALT 1: Provide Lighting at East turf field; ALT 2: Provide lighting at West turf field; ALT 3: Provide batting cages at Softball fields; ALT 4: Upgrade dugouts at Championship Field #2 (per sht AS1.11), in lieu of Base Bid (Concrete

slab & chain link fence); and ALT 5: Provide lighting at West turf field (Alternate fixture type); and

WHEREAS, the construction manager’s recommendations for awards of contracts for construction and

materials for each of the bid packages for the project is attached hereto as Exhibit A; and WHEREAS, pursuant to an advertisement for bids, dated March 26, 2021, for each bid package for which

competitive bidding was required by the Municipal Contracting Law, Minn. Stat. § 471.345, sealed bids were solicited, received, opened, and evaluated and tabulated by the construction manager according to the law’s requirements, with the recommended contract award shown on Exhibit A hereto in all cases being to the contractor who submitted the lowest responsible bid that was responsive to the specifications and compliant therewith in all material respects; and

WHEREAS, for some bid packages, the recommended contract award is to a contractor or supplier

pursuant to a contract on the State of Minnesota’s Cooperative Purchasing Venture (CPV) pursuant to Minn. Stat. § 471.345, subd. 15; these recommended awards are identified on the spreadsheet enclosed herewith with the “CPV” notation next to the recommended party’s name; and

WHEREAS, for bid packages with an estimated value below the threshold at which competitive bidding is

required by the Municipal Contracting Law, the recommended contract award is to a contractor or supplier that best satisfies the City’s requirements at the best value to the City, as determined by the construction manager in

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consultation with the City and through direct negotiation after evaluating two or more quotations for the cost of the specified work or materials; and

WHEREAS, the City Council has retained the discretion to determine the final project scope by deciding

which, if any, of the five alternates to include in the final project; and WHEREAS, the City Council now desires to determine the final scope of the project to be awarded to the

successful bidders and other recommended contractors or suppliers, accept the construction managers’ contract award recommendations and award contracts for each bid package for the project consistent with the construction manager’s recommendations shown on Exhibit A hereto, and authorize the assignment of the right to enter into such contracts on the City’s behalf to the construction manager, pursuant to the terms of the City’s contract with the construction manager.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Willmar that:

1. The City Council hereby determines that the final scope of the project shall include all five alternate scopes of work included in the project design as additions to the base bid packages, except as follows:

ALT 5: Provide lighting at West turf field (Alternate fixture type) -- EXCLUDED

2. The City Council hereby accepts the recommendations of the construction manager indicated in Exhibit A hereto and hereby adopts the construction manager’s evaluation of the bids, quotations, and state contracts through the CPV responsive to the base bid packages and alternate scopes of work as its own.

3. The City Council hereby makes the following contract awards for each of the base bid packages, as modified by the alternate scopes of work awarded in paragraph 1 above, pursuant to the construction manager’s report and recommendations:

a. Bid Package #1 – Demo, Earthwork and Utilities: Contractor Name: Duininck, Inc. Total Contract Value: $2,015,429.00

b. Bid Package #2 – Concrete: Contractor Name: Riggs Bros. Construction LLC Total Contract Value: $129,550.00

c. Bid Package #3 – Electrical: Contractor Name: kim’s Electric, LLC Total Contract Value: $379,428.99

d. Bid Package #4 – Mechanical: Contractor Name: Plumbing &Heating of Willmar Inc. Total Contract Value: $65,954.00

e. Bid Package #5 – Fencing: Contractor Name: Century Fence Total Contract Value: $254,800.00

f. Bid Package #6 – Masonry (Alternate Dugouts): Contractor Name: Riggs Bros. Construction LLC Total Contract Value: $30,780.00

g. Bid Package #7 – Rough Carpentry (Supply Only): Contractor Name: Simonson Lumber Total Contract Value: $52,181.96

h. Bid Package #7 – Rough Carpentry (Material Only): Contractor Name: Matt Monson Construction Company LLC Total Contract Value: $24,715.00

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i. Bid Package #8 – Finishes: Contractor Name: AF Drywall LLC Total Contract Value: $6,200.00

j. Bid Package #9 – Specialties (Multiple Award Selections for Different Items): Contractor Name: AZ Restaurant Equipment Total Contract Value: $6,462.90 Contractor Name: Bartley Total Contract Value: $6,445.53 Contractor Name: 10th Division Total Contract Value: $250.00

k. Bid Package #10 – Seeding: Contractor Name: Stacy’s Nursery Total Contract Value: $39,967.50

l. Bid Package #12 – Irrigation: Contractor Name: Stacy’s Nursery Total Contract Value: $45,000.00

m. Division 01 – General Requirements (Construction Staking): Contractor Name: Bonnema Runke Stern Inc. Total Contract Value: $22,250.00

n. Division 01 – General Requirements (Construction Cleaning): Contractor Name: Spotless clean Total Contract Value: $425.00

o. Division 05 – Metals: Contractor Name: Koronis Fabricating Inc. Total Contract Value: $3,771.00

p. Division 07 – Thermal and Moisture Protection: Contractor Name: Sunrise Specialties Total Contract Value: $2,470.00

q. Division 08 – Doors and Windows: Contractor Name: Thermal Doors Total Contract Value: $7,787.50

r. Division 08 – Doors and Windows: Contractor Name: American Door Works Total Contract Value: $6,300.00

s. Division 09 – Finishes: Contractor Name: Floor to Ceiling Total Contract Value: $893.85

t. Division 09 – Finishes: Contractor Name: J & M Painting Total Contract Value: $12,700.00

u. Division #12 – Furnishings (Equipment Sleeves, Bases, Comm. Boxes): Contractor Name: Sportfield Specialities Total Contract Value: $62,170.09

v. Division 12 – Furnishings (Turf Fields): Contractor Name: Field Turf Total Contract Value: $659,059.00

w. Division 16 – Electrical (Utility Costs): Contractor Name: Willmar Municipal Utilities Total Contract Value: $15,038.38 (Softball Fields) Contractor Name: Willmar Municipal Utilities Total Contract Value: $22,219.76 (Turf Fields)

x. Division 16 – Electrical (Field Lighting): Contractor Name: Musco Total Contract Value: $559,800.00

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4. The City Council hereby authorizes and directs the Mayor and City Administrator to execute the letters of award, substantially in the form attached hereto and incorporated herein by reference as Exhibit B, to the contractors and suppliers named in paragraph 3 above, confirming the contract awards and directing the contractors and suppliers to enter into a construction contract or materials supply contract with the construction manager, as assigned hereafter by the City, on the approved contract forms as contained in the Bidding Documents; and

5. The City Council hereby adopts, assigns, authorizes and directs the Mayor and City administrator to execute the assignment letters, substantially in the form attached hereto and incorporated herein by reference as Exhibit C, to the construction manager, assigning the City's right to enter into the construction contract with the above-named contractors and materials suppliers, to the construction manager.

Adopted by the City Council of the City of Willmar on May 17, 2021.

Approved:

/s/ Rick Fagerlie

Mayor Pro Tempore

Attested:

/s/ Judy Thompson

City Clerk


A RESOLUTION BY THE MAYOR AND CITY COUNCIL OF THE CITY OF WILLMAR, MINNESOTA ACCEPTING CONSTRUCTION MANAGER’S GUARANTEED MAXIMUM PRICE PROPOSAL FOR THE RECREATION FIELDS

PROJECT

Motion By: Asmus Second By: Ask

WHEREAS, the City is in receipt of the Guaranteed Maximum Price Proposal (“GMP proposal”) for the for the City of Willmar Recreation Fields Project (the “project”) from its contracted construction manager, Marcus Construction Co., Inc. (the “construction manager”), pursuant to the requirements of Section 2.2 of that certain AIA A133 (2009) Standard Form of Agreement between the Owner (City of Willmar) and Construction Manager as Constructor (Marcus Construction Co., Inc.), dated March, 2020 (the “construction manager at risk contract”); and

WHEREAS, the construction manager’s GMP proposal includes the construction manager fees,

contingencies, and the cost of the work as defined in the construction manager at risk contract, and is attached hereto as Exhibit A and incorporated herein by reference; and

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WHEREAS, the City Council has reviewed the construction manager’s GMP proposal, approves the same as to form and finds it to be consistent with the requirements of the construction manager at risk contract; and

WHEREAS, the City Council has determined that the final scope of the project shall include all five

alternate scopes of work included in the project design as additions to the base bid packages, except as follows:

ALT 5: Provide lighting at West turf field (Alternate fixture type) – EXCLUDED

WHEREAS, the City Council has awarded the contracts for each of the base bid packages for the project, as modified by the alternate scopes of work approved by the City Council described above, and assigned the right to enter into such contracts to the construction manager, consistent with the requirements of the construction manager at risk contract. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Willmar that:

1. The City Council hereby approves the construction manager’s GMP proposal for the project base bid of $4,418,958.00.

2. The City Council hereby approves the construction manager’s GMP proposal for each of the alternate scopes of work included by the City Council in the final scope of the project as follows:

a. Alternate one: East fields lights -$461,287.74 b. Alternate two: West fields lights -$259,902.26 c. Alternate three: Batting cages- $40,886.94 d. Alternate four: Upgrade dugouts to field # 2-$42,209.34 e. Total alternates cost: $804,286.28

3. The total GMP approved by the City Council herein, representing the base bid packages as modified by

the alternate scopes of work included by the City Council in the final scope of the project, is $5,223,244.28.

4. The City Council hereby authorizes and directs the Mayor and City Administrator to execute on the City’s behalf any document(s) necessary to confirm the City’s approval of the construction manager’s GMP proposal consistent with the terms of this Resolution.

5. The GMP proposal as approved by the City Council herein shall be included in the total guaranteed maximum price under the construction manager at risk contract for all of the local option sales tax projects (comprised of the Recreation Fields project, the Swansson Field project, and the Recreation and Events Center project).


Approved:

/s/ Rick Fagerlie

Mayor Pro Tempore

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Attested:

/s/ Judy Thompson

City Clerk


A RESOLUTION BY THE MAYOR AND CITY COUNCIL OF THE CITY OF WILLMAR, MINNESOTA ACCEPTING

BIDS AND QUOTES FOR EVENTS AND RECREATION CENTER PROJECT BID PACKAGES AND AWARDING AND ASSIGNING CONTRACTS

Motion By: Ask Second By: Davis

WHEREAS, the City is in receipt of recommendations from its contracted construction manager, Marcus

Construction Co., Inc. (the “construction manager”) for awards of contracts for construction and materials for each of the bid packages developed by the City’s contracted architect, LSE Architects, Inc. (the “architect”) in coordination with the construction manager, for the City of Willmar Events and Recreation Center Project (the “project”); and

WHEREAS, the project was to include 18 separate base bid packages to be competitively bid and 19

additional packages of work and/or materials to be awarded either through cooperative purchasing or direct negotiation as detailed herein, and seven alternate scopes of work (the “alternates”) as follows:

ALT 1: Addition of meeting/community room; ALT 2: Operable partitions in meeting room; ALT 3: Operable partition in gymnasium; ALT 4: Side court basketball hoops ALT 5: Bleacher ALT 6: Site paving ALT 7: Landscaping

WHEREAS, the construction manager’s recommendations for awards of contracts for construction and

materials for each of the bid packages for the project is attached hereto as Exhibit A; and WHEREAS, pursuant to an advertisement for bids, dated March 26, 2021, for each bid package for which

competitive bidding was required by the Municipal Contracting Law, Minn. Stat. § 471.345, sealed bids were solicited, received, opened, and evaluated and tabulated by the construction manager according to the law’s requirements, with the recommended contract award shown on Exhibit A hereto in all cases being to the contractor who submitted the lowest responsible bid that was responsive to the specifications and compliant therewith in all material respects; and

WHEREAS, for some bid packages, the recommended contract award is to a contractor or supplier

pursuant to a contract on the State of Minnesota’s Cooperative Purchasing Venture (CPV) pursuant to Minn. Stat. § 471.345, subd. 15; these recommended awards are identified on the spreadsheet enclosed herewith with the “CPV” notation next to the recommended party’s name; and

WHEREAS, for bid packages with an estimated value below the threshold at which competitive bidding is

required by the Municipal Contracting Law, the recommended contract award is to a contractor or supplier that best satisfies the City’s requirements at the best value to the City, as determined by the construction manager in

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consultation with the City and through direct negotiation after evaluating two or more quotations for the cost of the specified work or materials; and

WHEREAS, the City Council has retained the discretion to determine the final project scope by deciding

which, if any, of the seven alternates to include in the final project; and WHEREAS, the City Council now desires to determine the final scope of the project to be awarded to the

successful bidders and other recommended contractors or suppliers, accept the construction managers’ contract award recommendations and award contracts for each bid package for the project consistent with the construction manager’s recommendations shown on Exhibit A hereto, and authorize the assignment of the right to enter into such contracts on the City’s behalf to the construction manager, pursuant to the terms of the City’s contract with the construction manager.


6. The City Council hereby determines that the final scope of the project shall include all seven alternate scopes of work included in the project design as additions to the base bid packages.

7. The City Council hereby accepts the recommendations of the construction manager indicated in Exhibit A

hereto and hereby adopts the construction manager’s evaluation of the bids, quotations, and state contracts through the CPV responsive to the base bid packages and alternate scopes of work as its own.

8. The City Council hereby makes the following contract awards for each of the base bid packages, as modified by the alternate scopes of work awarded in paragraph 1 above, pursuant to the construction manager’s report and recommendations:

a. Bid Package #1 – Demo, Earthwork and Utilities: Contractor Name: Duininck Inc. Total Contract Value: $869,590.00

b. Bid Package #2 – Concrete: Contractor Name: Voss Concrete Inc. Total Contract Value: $345,851.00

c. Bid Package #3 – Pre Cast: Contractor Name: Molin Concrete Product Total Contract Value: $1,002,934.00

d. Bid Package #4 – Masonry: Contractor Name: SJB Masonry LLC Total Contract Value: $267,252.00

e. Bid Package #5A- Metals Material: Contractor Name: Koronis Fabricating, Inc Total Contract Value: $665,660.00

f. Bid Package #5B- Metals Labor: Contractor Name: KMH Erectors, Inc. Total Contract Value: $151,850.00

g. Bid Package #6 – Insulation (Multiple Award Selections for Different Items): Contractor Name: Perkins Lumber Company, Inc. Total Contract Value: $8,885.40 Contractor Name: Thermoseal Insulation, LLC Total Contract Value: $3,915.12

h. Bid Package #7 – Metal Wall Panels: Contractor Name: Gag Sheet Metal, Inc. Total Contract Value: $46,550.00

i. Bid Package #8 – Roofing: Contractor Name: Buttweilers Do All Roofing Total Contract Value: $313,580.00

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j. Bid Package #9 – Storefronts, Glazing, Translucent Wall:

Contractor Name: Nationwide Glass of Willmar Total Contract Value: $219,020.00

k. Bid Package #10 – Drywall and Metal Stud: Contractor Name: Facility Enhancement Inc. Total Contract Value: $132,000

l. Bid Package #11 – Flooring: Contractor Name: CFS Interiors and Flooring Total Contract Value: $65,202.00

m. Bid Package #12 –Acoustical Ceiling Tile Contractor Name:St. Cloud Acoustincs, Inc. Total Contract Value: $45,700.00

n. Bid Package #13 – Painting: Contractor Name: Henkemeyer Coatings Inc. Total Contract Value: $68,488.00

o. Bid Package #14 – Fire Suppression: Contractor Name: Summit Companies Total Contract Value: $69,300.00

p. Bid Package #15 – Plumbing & HVAC: Contractor Name: Chappell Central, Inc Total Contract Value: $899,000.00

q. Bid Package #16 – Electrical and Comm: Contractor Name: Ellingson Plumbing, Total Contract Value: $715,760.00 Heating, A/C & Electrical

r. Bid Package #17 – Divider Curtain: Contractor Name: Hufcor Total Contract Value: $190,630.00

s. Bid Package #20 – Wood & Carpentry: (Multiple Award Selections for Different Items): Contractor Name: Perkins Lumber Company, Inc Total Contract Value: $25,520.29 Contractor Name; Leindecker Construction Total Contract Value: $41,000.00

t. Bid Package #21 – Waterproofing: Contractor Name: Herzog Coatings Total Contract Value: $41,300.00

u. Bid Package #22 – Joint Sealants: Contractor Name: Right Way Caulking, Inc Total Contract Value: $37,928.00

v. Bid Package #23 –Absorptive Panels Contractor Name: Twin Cities Acoustics, Inc. Total Contract Value: $16,678.00

w. Bid Package #24A – Specialties, Signage, Display, Etc. (Multiple Award Selections for Different Items): Contractor Name: The Tenth Division Total Contract Value: $1,450.00 Contractor Name: Construction Supply, Inc Total Contract Value: $21,588.85

x. Bid Package #24B – Specialties, Signage, Display, Etc.: Contractor Name: Coil’s Flags, Flagpoles and Total Contract Value: $7,340.03 Custom Embroidery

y. Bid Package #27 – Sports Flooring: Contractor Name: H21 Group Total Contract Value: $145,880.00

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z. Bid Package #28 – Bleachers:

Contractor Name: Saafe, LLC (Stadium Steve) Total Contract Value: $35,104.00

aa. Bid Package #29 – Hoops: Contractor Name: The Center Stage, Mfg. Co LLC Total Contract Value: $65,270.00

bb. Bid Package #30 – Landscaping: Contractor Name: Stacy’s Nursery, Inc Total Contract Value: $33,990.00

cc. Bid Package #31 –Openings Contractor Name: Twin City Hardware- New Hope Total Contract Value: $19,883.00

dd. Bid Package #32 – Casework and Tops Contractor Name: Rons Cabinets Total Contract Value: $10,116.00

ee. Bid Package #33 – Fencing: Contractor Name: Andi’s Fenceall Total Contract Value: $16,240.00

ff. Bid Package #34 – Furnishings: Contractor Name: Ron’s Cabinets Total Contract Value: $3,245.00

gg. Division 01 – General Requirements (Construction Staking): Contractor Name: Bonnema Runke Stern Inc Total Contract Value: $14,000.00

hh. Division 01 – General Requirements (Construction Cleaning): Contractor Name: Commercial Cleaning Service Total Contract Value: $16,250.00

ii. Division 01 – General Requirements (Temporary Fencing): Contractor Name: Andi’s Fenceall Total Contract Value: $9,027.00

jj. Division 06 – Woods and Plastics (FRP): Contractor Name: St. Cloud Acoustics, Inc. Total Contract Value: $4,900.00

kk. Division 09 – Finishes (EFIS): Contractor Name: K & A Painting and Plastering, LLC Total Contract Value: $14,080.00

9. The City Council hereby authorizes and directs the Mayor and City Administrator to execute the letters of award, substantially in the form attached hereto and incorporated herein by reference as Exhibit B, to the contractors and suppliers named in paragraph 3 above, confirming the contract awards and directing the contractors and suppliers to enter into a construction contract or materials supply contract with the construction manager, as assigned hereafter by the City, on the approved contract forms as contained in the Bidding Documents; and



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Approved:

/s/ Rick Fagerlie

Mayor Pro Tempore

Attested:

/s/ Judy Thompson

City Clerk


A RESOLUTION BY THE MAYOR AND CITY COUNCIL OF THE CITY OF WILLMAR, MINNESOTA ACCEPTING

CONSTRUCTION MANAGER’S GUARANTEED MAXIMUM PRICE PROPOSAL FOR THE EVENTS AND RECREATION CENTER PROJECT

Motion By: Ask Second By: Davis

WHEREAS, the City is in receipt of the Guaranteed Maximum Price Proposal (“GMP proposal”) for the for the City of Willmar Events and Recreation Center Project (the “project”) from its contracted construction manager, Marcus Construction Co., Inc. (the “construction manager”), pursuant to the requirements of Section 2.2 of that certain AIA A133 (2009) Standard Form of Agreement between the Owner (City of Willmar) and Construction Manager as Constructor (Marcus Construction Co., Inc.), dated March, 2020 (the “construction manager at risk contract”); and

WHEREAS, the construction manager’s’ GMP proposal includes the construction manager fees,

contingencies, and the cost of the work as defined in the construction manager at risk contract, and is attached hereto as Exhibit A and incorporated herein by reference; and

WHEREAS, the City Council has reviewed the construction manager’s GMP proposal, approves the same

as to form and finds it to be consistent with the requirements of the construction manager at risk contract; and WHEREAS, the City Council has determined that the final scope of the project shall include all alternate

scopes of work included in the project design as additions to the base bid packages; and WHEREAS, the City Council has awarded the contracts for each of the base bid packages for the project, as modified by the alternates approved by the City Council described above, and assigned the right to enter into such contracts to the construction manager, consistent with the requirements of the construction manager at risk contract. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Willmar that:

11. The City Council hereby approves the construction manager’s GMP proposal for the project base bid of $7,691,672.00.

12. The City Council hereby approves the construction manager’s GMP proposal for each of the alternate scopes of work included by the City Council in the final scope of the project as follows:

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Alternate A-01: Addition of meeting/community room – $ 297,491.77. Alternate A-02: Operable partitions in meeting rooms – $21,828.77. Alternate A-03: Operable partition in gymnasium – $240,481.64. Alternate A-04: Side Court Basketball hoops – $54,153.44. Alternate A-05: Bleachers – $41,684.65. Alternate A-06: Site Paving – $57,590.46. Alternate A-07: Landscaping – $54,220.01.

13. The total GMP approved by the City Council herein, representing the 34 base bid packages as modified by

the alternate scopes of work included by the City Council in the final scope of the project, is – $8,459,122.75.

14. The City Council hereby authorizes and directs the Mayor and City Administrator to execute on the City’s behalf any document(s) necessary to confirm the City’s approval of the construction manager’s GMP proposal consistent with the terms of this Resolution.

15. The GMP proposal as approved by the City Council herein shall be included in the total guaranteed maximum price under the construction manager at risk contract for all of the local option sales tax projects (comprised of the Recreation Fields project, the Swansson Field project, and the Recreation and Events Center project).


Approved:

/s/ Rick Fagerlie

Mayor Pro Tempore

Attested:

/s/ Judy Thompson

City Clerk


RESOLUTION ACCEPTING SECOND “DESIGN SERVICES DONATION” FROM GLACIAL RIDGE CURLING AND AUTHORIZING HIRING OF B32 ENGINEERING GROUP

Motion By: Asmus Second By: Nelsen

WHEREAS, the Parties entered into that certain Curling Center Build-to-Suit Lease Agreement on August

23, 2018, under which the City agreed to design, construct and thereafter lease to Glacial Ridge Curling (“GRC”) a dedicated curling facility (the “Curling Center”) to be funded primarily by donations made by GRC to the City on the terms and conditions set forth in such Agreement; and

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WHEREAS, the Parties entered into the First Amendment to the Curling Center Build-to-Suit Lease Agreement on June 6, 2019 (collectively the Build-to-Suit Lease Agreement and First Amendment are referred to herein as the “Agreement”) in order to, among other things, accelerate the timing of the City’s hiring of the architect and such other professional consultants as required or convenient to successfully complete the architectural and engineering design of the Project, as that term is defined in the Agreement, entirely with funds donated to the City by GRC; and

WHEREAS, on or about August 20, 2020, GRC donated to the City a portion of the required Design Services

Donation, as that term is defined in the Agreement, in the amount of $ 66,500 representing the amount of the price quoted by Negen and Associates for the architectural design and preparation of plans, specifications and bid package for the Curling Center, but excluding the refrigeration system design, plus five percent; and

WHEREAS, the City accepted GRC’s initial Design Services Donation on the conditions that (1) such funds

be used to retain Negen and Associates to complete the structural design and preparation of plans, specifications and bid package for the Curling Center, and (2) that GRC donate the remainder of the Design Services Donation necessary to fund the professional services required to complete the architectural and engineering design of the Curling Center, including but not limited to the design of the Curling Center’s refrigeration system, prior to the City’s approval of and entry into any contract(s) for such additional professional architectural or engineering services, and the City proceeded to enter into a professional services agreement with Negen & Associates for such work on or about December 17, 2020; and

WHEREAS, GRC has provided the City with a proposal by B32 Engineering Group for the design and

preparation of plans and specifications for the refrigeration system for the Curling Center for a fee of $19,800, which proposal has been reviewed and accepted as to scope by City staff, which proposal is appended to this Resolution (the “B32 proposal”) as Appendix A; and

WHEREAS, on or about May 7, 2021, GRC submitted a donation to the City in the amount of $20,790,

representing the amount of the price quoted by B32 Engineering Group for the design and preparation of plans and specifications for the refrigeration system for the Curling Center, as that term is defined in the Agreement, plus five percent.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Willmar that: 1. GRC’s donation of $20,790, representing the amount required to retain B32 Engineering Group to

complete the design and preparation of plans and specifications for the refrigeration system for the Curling Center, is hereby accepted by the City and shall be subject to the condition that such funds be used for the purpose authorized herein and in the Agreement.

2. The donation referenced in paragraph 1 shall complete GRC’s Design Services Donation, as that term is defined in the Agreement.

3. The scope of services and contract price proposed by B32 Engineering Group to complete the design and preparation of plans and specifications for the refrigeration system for the Curling Center is hereby approved, and the Mayor and City Administrator are hereby authorized to execute a professional services agreement on behalf of the City on the City’s template services agreement incorporating the City’s standard terms and conditions in substantially the form as is appended hereto as Appendix B, pursuant to which the City shall retain B32 Engineering Group to complete the design and preparation of plans and specifications for the refrigeration system for the Curling Center on the City’s behalf:

Dated this 17th of May, 2021

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A RESOLUTION AUTHORIZING THE AMENDMENT TO THE AGRICULTURAL LAND LEASE AGREEMENT FOR

TRACT VIII.

Motion By: Plowman Second By: Nelsen

BE IT RESOLVED by the City Council of the City of Willmar, a Municipal Corporation of the State of Minnesota, that the amendment to the Tract VIII Agricultural Land Lease Agreement for the period December 15, 2022 to December 15, 2026 is accepted, and be it further resolved that the Mayor and City Administrator of the City of Willmar are hereby authorized to sign the extension with the lessees for the terms and consideration of the contract. Dated this 17th day of May, 2021 /s/ Rick Fagerlie Mayor Pro Tempore Attest: /s/ Judy Thompson City Clerk


A RESOLUTION ADOPTING THE LETTER OF TERMS TO PURCHASE WITH CBRE

Motion By: Asmus Second By: Plowman

BE IT RESOLVED by the City Council of the City of Willmar, a Municipal Corporation of the State of Minnesota that the Letter of Terms to Purchase with CBRE is accepted and approved, and be it further resolved that the Mayor and City Administrator of the City of Willmar are hereby authorized to execute a version thereof. Dated this 17th day of May, 2021 /s/ Rick Fagerlie MAYOR PRO TEMPORE Attest: /s/ Judy Thompson CITY CLERK

SPECIAL WILLMAR CITY COUNCIL PROCEEDINGS WILLMAR, MINNESOTA

BY ELECTRONIC MEANS (GOTO MEETING) May 13, 2021

6:00 p.m. The special meeting of the Willmar City Council was called to order by the Honorable Mayor Marv Calvin. Members present on a roll call were Mayor Marv Calvin, Council Members Rick Fagerlie, Julie Asmus, Thomas Butterfield, Michael O’Brien, Justin Ask, Vicki Davis, Andrew Plowman, and Audrey Nelsen. Also present were City Administrator Brian Gramentz, BakerTilly Representative Patty Heminover, Fire Chief Frank Hanson, and City Clerk Judy Thompson. Mayor Calvin gave a brief overview of the process for today’s meeting. He stated the main purpose was to interview the two finalists for City Administrator. Interviews were conducted for the two finalists: Tyler Brooks and Dana Schoening. Following the interviews, consensus of the Council was to wait until all information on the candidates is received by BakerTilly Representative Patty Heminover. Once the information is received and presented to City Administrator Gramentz, a meeting will be scheduled to make the final selection. Mayor Calvin thanked the staff for the good job informing the community and engaging the public in the events held earlier today. Council Member Nelsen offered a motion to adjourn the meeting with Council Member Ask seconding the motion which carried. The meeting adjourned at 8:14 p.m. MAYOR Attest: SECRETARY TO THE COUNCIL

SPECIAL WILLMAR CITY COUNCIL PROCEEDINGS WILLMAR, MINNESOTA

HEALTH AND HUMAN SERVICES BUILDING WILLMAR, MINNESOTA

& BY ELECTRONIC MEANS (GOTO MEETING) May 27, 2021

6:00 p.m. The special meeting of the Willmar City Council was called to order by the Honorable Mayor Marv Calvin. Members present on a roll call were Mayor Marv Calvin, Council Members Rick Fagerlie, Julie Asmus, Michael O’Brien, Justin Ask, Vicki Davis, Andrew Plowman, and Audrey Nelsen. Present 8, Absent 1. Council Member Thomas Butterfield arrived at 6:01 p.m. Also present were City Administrator Brian Gramentz, Finance Director Steve Okins, Planning and Development Services Director Dave Ramstad, City Attorney Robert Scott, City Clerk Judy Thompson, and BakerTilly Representative Patty Heminover. Council Member Fagerlie offered a motion to approve the agenda as presented. Council Member Asmus seconded the motion which carried. Mayor Calvin stated the applications for Zoning Appeals Board and Planning Commission were presented in the Council packet. This item was received for information only. Planning and Development Services Director Dave Ramstad presented a request to approve vacating of city easements within Lots 2, 3, 4, and 5, Block 1, Water View Business Park, and set a public hearing for June 7, 2021 at 6:02 p.m. Approving the vacation will condition the vacation on the City’s approval and developer’s recording of a replat dedicating new easements satisfactory to the City and Willmar Municipal Utilities (WMU) in connection with the anticipated development. Resolution No. 2021-119 Setting a Public Hearing to Consider a Petition to Vacate Utility Easements was introduced by Council Member Plowman. Council Member Fagerlie seconded the motion which carried, on a roll call vote of Ayes 8, Noes 0. City Administrator Gramentz presented a request to approve an increase of $9,700.00 to the LSE Architects contract for Events and Recreational Center, Invest in Willmar project resulting in a new total contract amount of $51,275.00 and authorize city signature. Resolution No. 2021-120 Authorization to Execute Agreement Amendment with LSE Architects for the Events and Recreation Center for Additional Architectural Services was introduced by Council Member Nelsen. Council Member Davis seconded the motion which carried, on a roll call vote of Ayes 8, Noes 0. BakerTilly Representative Patty Heminover gave a brief overview and update on two potential candidates for City Administrator. Following a lengthy discussion, Council Member Asmus offered a motion to authorize BakerTilly Representative Patty Heminover to negotiate employment agreement terms with Dana Schoening. Council Member Davis seconded the motion which carried. Council Member O’Brien voted “no”.

Mayor Calvin suggested a group of Council members be established to work with BakerTilly Representative

Patty Heminover on negotiation strategy and parameters of an employment contract with Mr. Schoening. Following a brief discussion, Council Member Plowman offered a motion Council Members Asmus and O’Brien work with Ms. Heminover on the employment agreement terms and conditions. Council Member Nelsen seconded the motion which carried. Council Member Butterfield voted “no”.

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Mayor Calvin opened the discussion to consider a need for interim City Administrator. Mayor Calvin suggested Council Member Nelsen chair the committee to bring a recommendation to the June 7th Council meeting. Council Member Ask volunteered to serve on this committee.

Council Member Fagerlie offered a motion Finance Director Okins be appointed interim city administrator.

Council Member Butterfield seconded the motion. Discussion centered on the many financial items the City is involved with at this time, along with current

shortage of staff in the Finance Department. Council Member Asmus offered a motion to call the question. Council Member Fagerlie seconded the motion

which carried. Council Member Butterfield voted “no”. The motion to appoint Finance Director as interim city administrator then failed on a roll call vote of Ayes 3,

Noes 5. Council Members Asmus, Ask, Davis, Plowman, and Nelsen voting “no”. Council Member Butterfield left the meeting at 6:49 p.m. Council Member Plowman offered a motion Council Member Nelsen and Council Member Ask work together

and bring recommendations for interim city administrator to the June 7th Council meeting. Council Member Asmus seconded the motion which carried.

Council Member Nelsen inquired if City Administrator Gramentz would consider remaining in his current

position on a part-time basis until an interim administrator is obtained. Following discussion, City Administrator Gramentz agreed to continue on a part-time basis for assistance

during the interim. Council Member Nelsen offered a motion to retain Mr. Gramentz on a part-time basis until an interim

administrator is obtained. Council Member Plowman seconded the motion which carried. City Administrator Gramentz asked Council to consider assigning the interim Public Works Director duties

to the Public Works Superintendent, Gary Manzer. These duties would include day-to-day on-site signatures that are needed, along with approving timesheets for the department until a full-time Public Works Director is in place.

Following discussion, Council Member Plowman offered a motion to approve staff’s recommendation.

Council Member Asmus seconded the motion which carried. Council Member Nelsen offered a motion to adjourn the meeting with Council Member Asmus seconding the motion which carried. The meeting adjourned at 7:02 p.m. MAYOR Attest: SECRETARY TO THE COUNCIL

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RESOLUTION SETTING A PUBLIC HEARING TO CONSIDER A

PETITION TO VACATE UTILITY EASEMENTS

Motion By: Plowman Second By: Fagerlie BE IT RESOLVED by the City Council of the City of Willmar that the Council conduct a public hearing at 6:02 p.m. on Monday, June 7, 2021, in the Chambers of the Municipal Utilities Building, 700 West Litchfield Avenue, Willmar, Minnesota. BE IT FURTHER RESOLVED that the purpose of the hearing will be to consider a petition submitted by Duininck Development, Inc. for the vacation of drainage, utility and other easements more particularly described as:

All drainage, utility and other easements lying on, over, under and across Lots 2, 3, 4 and 5, Block 1, The Water View Business Park, Kandiyohi County, Minnesota, previously dedicated, conveyed or granted on the recorded plat of The Water View Business Park;

BE IT FURTHER RESOLVED that any person having an interest in said matter is invited to appear in person, by GoToMeeting, telephone at 320-335-7135, or be represented by counsel to be heard on this matter. Dated this 27th day of May, 2021. /s/ Marv Calvin MAYOR Attest: /s/ Judy Thompson CITY CLERK


AUTHORIZATION TO EXECUTE AGREEMENT AMENDMENT WITH LSE ARCHITECTS FOR THE EVENTS AND RECREATION CENTER FOR ADDTIONAL ARCHITECTURAL SERVICES

Motion By: Nelsen Second By: Davis

BE IT RESOLVED by the City Council of the City of Willmar, a municipal corporation of the State of Minnesota,

that the City Administrator be authorized to enter into an amendment to the agreement between the City of Willmar and LSE Architects for additional architectural services for the Events and Recreation Center for the amount of $9,700.00.

Dated this 27th day of May, 2021

/s/ Marv Calvin MAYOR

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SUBJECT TO FINAL APPROVAL OF THE MUNICIPAL UTILITIES COMMISSION

WILLMAR MUNICIPAL UTILITIES COMMISSION

MEETING MINUTES – MAY 24, 2021

11:45 AM – WMU AUDITORIUM The Municipal Utilities Commission (MUC) met in its regular scheduled meeting on Monday, May 24, 2021 at 11:45 a.m. in the WMU Auditorium with the following Commissioners present: Justin Mattern, Nathan Weber, Bruce DeBlieck, Ross Magnuson, and Kerry Johnson. Absent were Commissioners Abdirizak Mahboub and Cole Erickson. Others present at the meeting were: General Manager John Harren, Compliance/HR Manager Janell Johnson, Finance & Office Services Supervisor Andrea Prekker, IS Coordinator Mike Sangren, Executive Secretary Beth Mattheisen, City Attorney Robert Scott, and City Council Liaison Michael O’Brien. The meeting was opened by reciting of the Pledge of Allegiance. Due to the absence of Commission Secretary Mahboub, Commission President Mattern appointed Commissioner DeBlieck to serve as Acting Secretary. Following the appointment, newly established CDC guidelines for vaccinated and unvaccinated individuals were presented. Notably, fully vaccinated people can resume activities without wearing a mask or physically distancing, except where required by federal, state, local, tribal, or territorial laws, rules and regulations. If unvaccinated, masking and social distancing requirements are to remain in place. Following discussion, it was consensus of the Commission to concur with the guidelines as established and recommended by the CDC. Commission President Mattern next inquired if any revisions were needed to the agenda presented. There being none, a resolution was requested to approve the Consent Agenda. Following review and discussion, Commissioner DeBlieck offered a resolution to approve the Consent Agenda as presented. Commissioner Magnuson seconded.

RESOLUTION NO. 30

“BE IT RESOLVED, by the Municipal Utilities Commission of the City of Willmar, Minnesota, that the Consent Agenda be approved as presented which includes:

Minutes from the May 10, 2021 Commission meeting; and, Bills represented by vouchers No. 20210541 to No. 20210617 and associated wire transfers

inclusive in the amount of $1,086,375.77.

Dated this 24th day of May, 2021. _____________________________________________ President Attest: __________________________________________ Acting Secretary The foregoing resolution was adopted by a vote of five ayes and zero nays. Finance & Office Services Supervisor Prekker along with General Manager Harren informed the Commission that North Risk Partners submitted two options regarding insurance renewal. Option A includes actual cash value on the plant and replacement costs for the SCADA/switchgear/batteries. Option B relinquishes the actual cash value on the plant and adds $5,000,000 for plant debris removal and clean up along with replacement cost coverage for the SCADA/switchgear/batteries. Following

discussion, Commissioner Mattern offered a motion to select Option B. By selecting this option, WMU would see an annual premium savings of $57,218. Commissioner Magnuson seconded the motion which carried by a vote of five ayes and zero nays. At this time, the Commission viewed the MRES 2020 Year-in-Review video. Last year was marked by uncertainty and change (i.e. COVID-19) but the commitment by Missouri River Energy Services made to deliver affordable, reliable energy and energy services was a constant on which their members such as Willmar could rely on. The video recapped how MRES maintained strong relationships with its members and kept power flowing and the lights on in spite of evolving conditions caused by the pandemic. Highlights of services provided by MRES along with what to anticipate in the future were presented. Among the topics covered were: creating cleaner energy sources; maintaining financial stability; advocating for legislative issues; delivering value to its members (services); adapting to changes (i.e. retirements of long-standing officials); and, awards/recognitions for 2020. General Manager Harren added the following points of interest directly related to WMU:

1) Due to MRES’s strong financial position, they refunding over $17 million to its members in December 2020. Willmar’s share was $316,975.25;

2) By participating in the Renewable Energy Credits (RECs) program, Willmar is designated as a 100% clean, carbon-free energy community; and,

3) Former Commissioner Carol Laumer was named as recipient of the Maurice A. TePaske Public Official Award by MRES. This award is presented for distinguished service in support of public power.

General Manager Harren reminded the Commission that a meeting of the WMU Labor Committee is scheduled for Thursday, May 27th (12:00 pm). Agenda items will include: 1) review the final draft of the updated WMU Strategic Plan, clothing policy, succession/interim planning, and pay equity/ compensation (exempt employees). General Manager Harren further noted that a meeting of the WMU Planning Committee will be forthcoming. Tentative agenda topics for this meeting will include: employee survey, pay equity, NISC software, and Water Treatment Plant 90% review. For information: Upcoming meetings/events to note include:

2021 APPA National Conference (June 20-23 in-person; July 13-14 virtual) 2021 MMUA Summer Conference – August 16-18 (Cragun’s Resort, Brainerd)

There being no further business to come before the Commission, Commissioner DeBlieck offered a motion to adjourn. Commissioner Johnson seconded the motion which carried by a vote of five ayes and zero nays, and the meeting was adjourned at 12:24 pm. Respectfully Submitted,

WILLMAR MUNICPAL UTILITIES

___________________________________________ Beth Mattheisen

Executive Secretary ATTEST: _____________________________________ Bruce DeBlieck, Acting Secretary

SUBJECT TO FINAL APPROVAL FROM PLANNING COMMISSION

WILLMAR PLANNING COMMISSION

CITY OF WILLMAR,

WEDNESDAY, MAY 19, 2021

M I N U T E S

1. The Willmar Planning Commission met on Wednesday, May 19, 2021, at 7:01 p.m.

virtually via GoToMeeting.

** Members Present: Johnathan Marchand, Jeff Kimpling, Christina Nelson, Terry Sieck,

Stephanie Carlson, and Justice Walker.

** Members Absent: Khalif Ahmed Bashir, Cletus Frank,.

** Others Present: Alex Rau – Planning & Development Intern, David Ramstad –

Director of Planning & Development, Mathael Laidlaw – Overcomers International

Fellowship, Steven Vossen – ALLCAP, LLC.

2. MINUTES: Minutes of the April 21, 2020 meetings were approved as presented.

Motioned by Commissioner Nelson, seconded by Commissioner Walker

3. ALLCAP CONDITIONAL USE PERMIT – FILE NO. 21-02: Staff presented a request

by ALLCAP, LLC of Willmar for a Conditional Use Permit to allow a small

manufacturing facility on the property legally described as follows: Section 14 Twp 119

Range 35 that part of Solverson’s Outlot lying South of US Hwy 12.

No one appeared to speak for or against the Conditional Use Permit. Commissioner

Carlson motioned to approve, seconded by Commissioner Walker. The findings of facts

were read.

The Conditional Use Permit was approved with the following conditions:

A. The use shall meet all applicable local, state, and federal rules and regulations at all

times.

4. MATHEW TIMOTHY HOUSE MINOR SUBDIVISION – FILE NO. 21-02: Staff

presented a request by Overcomes International Fellowship of St. Cloud Minnesota for a

minor subdivision on the property legally described as follows: First Addition to the

Town of Willmar, Lot 13 & 14.

Planning Intern Rau stated that the City of Willmar does not have a history of how these

lots became one. The use is currently unconforming and approving the subdivision

would decrease the number of unconforming properties within the city. Staff

recommended approving the minor subdivision.

No one appeared to speak for or against the minor subdivision.

Commissioner Marchand asked for clarification on the future intentions Overcomers

International Fellowship had for the property and what prompted the minor subdivision.

Planning Intern Rau stated that there is no intention of altering the existing use.

Commissioner Carlson spoke favorably towards the company’s assisted living program.

Commissioner Marchand motioned to approve, and Commissioner Walker seconded.

The Minor Subdivision was approved with the following conditions:

A. The Minor Subdivision is contingent upon receiving a variance from the Board of

Zoning Appeals.

B. The shed currently located on the proposed property line must be relocated off the

property line.

C. The use shall meet all applicable local, state, and federal rules and regulations at all

times.

5. MISCELLANY: Director Ramstad stated that Intern Rau will be the lead staff at the

Planning Commission meetings until a Planner is hired, and that there will be three

Conditional Use Permits on the June 2nd meeting Agenda.

6. There being no further business to come before the Commission, the meeting adjourned

at 7:35 p.m.

Respectfully submitted,

David Ramstad, PhD

Planning & Development Director

ACS FINANCIAL SYSTEM 05/27/2021 10:21:05 Vendor Payment History Report

CITY OF WILLMAR GL050S-V08.15 COVERPAGE GL540R

Report Selection:

Optional Report Title ....... INCLUDES ONLY POSTED TRANS

INCLUSIONS: Fund & Account.

Check .. Date ............... . Source Codes ............... . Journal Entry Dates ........ . Journal Entry Ids .......... . Check .. Number ............. .

Project .................... . Vendor ..................... . Invoice .................... . Purchase Order ............. . Bank ....................... . Totals Only? ............... . 1099 Vendors Only? ......... . Lower Dollars Limit ........ .

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05/13/2021 thru 05/26/2021 thru

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ACS FINANCIAL SYSTEM CITY OF WILLMAR 05/27/2021 10:21:05 Vendor Payment History Report GL540R-V08.15 PAGE 1

INCLUDES ONLY POSTED TRANS

VENDOR NAME AND NUMBER CHECK# DATE DESCRIPTION AMOUNT CLAIM INVOICE PO# F S 9 BX M ACCOUNT NAME ACCOUNT

ALEX AIR APPARATUS INC 002061 62041 05/26/21 1 THERMAL CAMERA KIT 497.00 INV-43812 D - SMALL TOOLS 101.42412.0221 62041 05/26/21 2 THERMAL CAMERA KITS 1,300.00 INV-43812 D - SMALL TOOLS 899.42412.0221

1,797.00 *CHECK TOTAL VENDOR TOTAL 1,797.00

ALLIED ELECTRONICS INC 001479 62042 05/26/21 L.S./PLANT POWER SUPPLY 308.73 9014320857 D - MTCE. OF EQUIPME 651.48484.0224

AMAZON CAPITAL SERVICES 003557 62043 05/26/21 TRANSCRIPTION FOOT PEDAL 77.86 1WHT-V9HX-YC99 D - SMALL TOOLS 101.41409.0221 62043 05/26/21 SQUAD PRINTER 488.51 1X4D-TJ63-771R D - SMALL TOOLS 101.42411.0221 62043 05/26/21 ERGONOMIC DESK CHAIR 61.98 11PC-F61C-L7QM D - OFFICE SUPPLIES 101.41409.0220 62043 05/26/21 WEBCAM FOR CNCL CHAMBER 224.52 1977-3GKX-MYF3 D - MTCE. OF EQUIPME 101.45001.0224

852.87 *CHECK TOTAL VENDOR TOTAL 852.87

AMERICAN RED CROSS 003638 62044 05/26/21 LIFEGUARD TRNG COURSE 320.00 22342573 D - PROFESSIONAL SER 101.45437.0446

ARCHIVESOCIAL 003398 62045 05/26/21 2022 soc. MEDIA ARCHIV 2,394.00 16274 D - PREPAID EXPENSES 101.128000 62045 05/26/21 2021 soc. MEDIA ARCHIV 2,394.00 16274 D - SUBSCRIPTIONS AN 101.41409.0443


AUSTIN INCORPORATED 003610 62046 05/26/21 SEPTIC PUMPING 190.00 15824 D - OTHER SERVICES 230.43430.0339 62046 05/26/21 SEPTIC PUMPING 285.00 16476 D - OTHER SERVICES 230.43430.0339 62046 05/26/21 SEPTIC PUMPING 285.00 17446 D - OTHER SERVICES 230.43430.0339


BACKES TECHNOLOGY SERVIC 000087 62047 05/26/21 PHONE SERVICE 154.52 19240 D - COMMUNICATIONS 101.45433.0330 62047 05/26/21 CK PHONE CONFIGURATION 95.00 19254 D - MTCE. OF EQUIPME 101.45433.0334


BENNETT OFFICE TECHNOLOG 000099 62048 05/26/21 MANAGED PRINT SERVICES 63.12 316657 D - OFFICE SUPPLIES 208.45005.0220 62048 05/26/21 CONTRACT USAGE-MAY 580.00 316838 D - MTCE. OF EQUIPME 101.41410.0334


BENSON LAUNDRY 003377 62049 05/26/21 CLEANING SUPPLIES 10.60 350350 D - CLEANING AND WAS 101.45433.0228 62049 05/26/21 CLEANING SUPPLIES 61.14 351607 D - CLEANING AND WAS 101.45433.0228



VENDOR NAME AND NUMBER CHECK# DATE DESCRIPTION

BENSON LAUNDRY 003377 62049 05/26/21 CLEANING SUPPLIES

VENDOR TOTAL

BSE 001980 62050 05/26/21 LT BULBS FOR BLDG

BSN SPORTS LLC 003001

AMOUNT

56.04 127.78 127.78

79.88

62051 05/26/21 REC SUPPLIES 174.97

BULLET PROOF MECHANICAL 003181 62052 05/26/21 HTG SYSTEM REPAIR-PARTS 382.42 62052 05/26/21 HTG SYSTEM REPAIR-LABOR 210.00

592.42 VENDOR TOTAL 592.42

CD & T INC AUTO PARTS 000145 62053 05/26/21 BEARING FOR KUBOTA 16.88

CAMPOS/ELSA ADRIANA .03082 62036 05/17/21 REIMB. VEHICLE LOT #22 450.00

CANON FINANCIAL SERVICES 002336 62054 05/26/21 COPIER LEASE-MAY 98.56

CARDMEMBER 384 384 384 384 384 384 384 384 384 384 384 384 384 384 384 384 384 384 384 384 384 384 384

SERVICE 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21 05/24/21

002365 2022 APA MBRSHP DUES 2022 ZOOM MEETINGS OFFICE SUPPLIES PLANT-CALVIN FUNERAL 2021 APA MBRSHP DUES 2021 NAT'L MAIN ST MBRSH HAND SANITIZER SHELF/BRKT SERVER MOUNTS

91.50 599.75 26.94 93.36

274.50 600.00

27.96 22.92 62.90 95.00 DOC MONTHLY SOFTWARE

2021 ZOOM MEETINGS FILE TRANSFER SERV-APR OFF SITE BACKUP-APR FOREIGN TRANSACTION FEE HR AD INTERVIEW PANEL-MEALS INTERVIEW PANEL-MEALS EXPLORER ACADEMY-FOOD EXPLORER ACADEMY-FOOD SHOE POLISH

1,988.18 100.00

34.99 1.90 5.84

45.48 48.66 34.14

REPL KNIFE-CASE 20017171 REF.-CANCELLED TRAINING SCHAEFBAUER-TRNG REGIS.

175.11 21.00 38.94

777.00CR 470.00

CLAIM INVOICE

352859 *CHECK TOTAL

922057424

912662503

6938 6938

*CHECK TOTAL

32646-1

051721

26732084

STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21

PO#

CITY OF WILLMAR GL540R-V08.15 PAGE 2

F S 9 BX M ACCOUNT NAME ACCOUNT

D -

D -

D -

D -D -

D -

D -

D -

M -M -M -M -M -M -M -M -M -M -M -M -M -M -M -M -M -M -M -M -M -M -M -

CLEANING AND WAS 101.45433.0228

MTCE. OF STRUCTU 101.45433.0225

GENERAL SUPPLIES 101.45432.0229

MTCE. OF STRUCTU 651.48484.0225 MTCE. OF STRUCTU 651.48484.0335

MTCE. OF EQUIPME 101.45433.0224

REFUNDS AND REIM 101.41428.0882

RENTS

PREPAID EXPENSES PREPAID EXPENSES OFFICE SUPPLIES GENERAL SUPPLIES SUBSCRIPTIONS AN SUBSCRIPTIONS AN GENERAL SUPPLIES SMALL TOOLS MTCE. OF EQUIPME SUBSCRIPTIONS AN SUBSCRIPTIONS AN SUBSCRIPTIONS AN SUBSCRIPTIONS AN OTHER CHARGES ADVERTISING SUBSISTENCE OF P SUBSISTENCE OF P SUBSISTENCE OF P SUBSISTENCE OF P GENERAL SUPPLIES GENERAL SUPPLIES TRAVEL-CONF.-SCH TRAVEL-CONF.-SCH

101.41405.0440

101.128000 101.128000 101.41401.0220 101.41401.0229 101.41402.0443 101.41402.0443 101.41403.0229 101.41409.0221 101.41409.0224 101.41409.0443 101.41409.0443 101.41409.0443 101.41409.0443 101.41409.0449 101.41420.0447 101.42411.0227 101.42411.0227 101.42411.0227 101.42411.0227 101.42411.0229 101.42411.0229 101.42411.0333 101.42411.0333



VENDOR NAME AND NUMBER CHECK# DATE DESCRIPTION AMOUNT CLAIM INVOICE PO# F s 9 BX M ACCOUNT NAME ACCOUNT

CARDMEMBER SERVICE 002365 384 05/24/21 CHRISTENSEN-TRNG REGIS. 470.00 STMT/4-21 M - TRAVEL-CONF.-SCH 101.42411.0333 384 05/24/21 OAKLEAF-SNIPER TRAINING 25.00 STMT/4-21 M - TRAVEL-CONF.-SCH 101.42411.0333 384 05/24/21 HAY-TRAINING REGIS. 160.00 STMT/4-21 M - TRAVEL-CONF.-SCH 101. 42411. 0333 384 05/24/21 VEHICULAR CAR CHARGER 75.28 STMT/4-21 M - SMALL TOOLS 101.42412.0221 384 05/24/21 TACTICAL PANTS 46.45 STMT/4-21 M - SUBSISTENCE OF P 101.42412.0227 384 05/24/21 GRAVE-ICS 400 TRAINING 93.04 STMT/4-21 M - TRAVEL-CONF.-SCH 101.42412.0333 384 05/24/21 HANSON-CPR INSTR. TRNG 35.00 STMT/4-21 M - TRAVEL-CONF.-SCH 101.42412.0333 384 05/24/21 TRK RIDE/LNCH WITH CHIEF 16.18 STMT/4-21 M - TRAVEL-CONF.-SCH 101.42412.0333 384 05/24/21 GRAVE-CPR INSTR. TRNG 35.00 STMT/4-21 M - TRAVEL-CONF.-SCH 101.42412.0333 384 05/24/21 STAFF MEETING-MEALS 39.86 STMT/4-21 M - GENERAL SUPPLIES 101.43417.0229 384 05/24/21 COCHRAN-RETIREMENT PARTY 17.80 STMT/4-21 M - GENERAL SUPPLIES 101.43417.0229 384 05/24/21 SEAN-VIRTUAL SPRING CONF 130.00 STMT/4-21 M - TRAVEL-CONF.-SCH 101.43417.0333 384 05/24/21 WATER FILTERS 124.74 STMT/4-21 M - GENERAL SUPPLIES 101.43425.0229 384 05/24/21 P.W. SUMMER STAFF AD 5.83 STMT/4-21 M - ADVERTISING 101.43425.0447 384 05/24/21 2 OFFICE CHAIRS 535.84 STMT/4-21 M - SMALL TOOLS 101.45001.0221 384 05/24/21 KEYBOARD 19.98 STMT/4-21 M - SMALL TOOLS 101.45432.0221 384 05/24/21 POSTAGE STAMPS 11. 00 STMT/4-21 M - POSTAGE 101.45432.0223 384 05/24/21 CRAFT SUPPLIES 9.70 STMT/4-21 M - GENERAL SUPPLIES 101.45432.0229 384 05/24/21 T-BALL SUPPLIES 108.08 STMT/4-21 M - GENERAL SUPPLIES 101.45432.0229 384 05/24/21 TENNIS SUPPLIES 971.51 STMT/4-21 M - GENERAL SUPPLIES 101.45432.0229 384 05/24/21 TRASH CANS-PKL BALL CRTS 53.00 STMT/4-21 M - GENERAL SUPPLIES 101.45432.0229 384 05/24/21 AMAZON MEMBERSHIP-APR 14. 01 STMT/4-21 M - SUBSCRIPTIONS AN 101.45432.0443 384 05/24/21 STAFF MEETING-MEALS 64.69 STMT/4-21 M - GENERAL SUPPLIES 101.45433.0229 384 05/24/21 TOOL SET 15.99 STMT/4-21 M - SMALL TOOLS 101.45435.0221 384 05/24/21 SHELVING 382.49 STMT/4-21 M - MTCE. OF STRUCTU 101.45435.0225 384 05/24/21 SPEAKER CASE 34.50 STMT/4-21 M - GENERAL SUPPLIES 101.45435.0229 384 05/24/21 COOKING OIL/SUPPLIES 24.48 STMT/4-21 M - GENERAL SUPPLIES 101.45435.0229 384 05/24/21 SOAP MAKING SUPPLIES 15.09 STMT/4-21 M - GENERAL SUPPLIES 101.45435.0229 384 05/24/21 CRAFT SUPPLIES 7.53 STMT/4-21 M - GENERAL SUPPLIES 101.45435.0229 384 05/24/21 CRAFT SUPPLIES 8.62 STMT/4-21 M - GENERAL SUPPLIES 101.45435.0229 384 05/24/21 CRAFT SUPPLIES 15.09 STMT/4-21 M - GENERAL SUPPLIES 101.45435.0229 384 05/24/21 CRAFT SUPPLIES 9.01 STMT/4-21 M - GENERAL SUPPLIES 101.45435.0229 384 05/24/21 CRAFT SUPPLIES 10.25 STMT/4-21 M - GENERAL SUPPLIES 101.45435.0229 384 05/24/21 CHALKBOARD PAINT 7.55 STMT/4-21 M - GENERAL SUPPLIES 101.45435.0229 384 05/24/21 WILLMAR PESTS SUPPLIES 29.10 STMT/4-21 M - GENERAL SUPPLIES 101.45435.0229 384 05/24/21 WILLMAR PESTS SUPPLIES 54.40 STMT/4-21 M - GENERAL SUPPLIES 101.45435.0229 384 05/24/21 WILLMAR PESTS SUPPLIES 19.41 STMT/4-21 M - GENERAL SUPPLIES 101.45435.0229 384 05/24/21 CRAFT SUPPLIES 51.66 STMT/4-21 M - GENERAL SUPPLIES 101.45435.0229 384 05/24/21 CANVAS PRINT 23. 71 STMT/4-21 M - GENERAL SUPPLIES 101.45435.0229 384 05/24/21 CONTAINER 7.73 STMT/4-21 M - GENERAL SUPPLIES 101.45435.0229 384 05/24/21 FOAM CUPS/TREATS 22.82 STMT/4-21 M - GENERAL SUPPLIES 101.45435.0229 384 05/24/21 OFFICE SUPPLIES 15.38 STMT/4-21 M - OFFICE SUPPLIES 101.45437.0220 384 05/24/21 CLEANING SUPPLIES 29.97 STMT/4-21 M - CLEANING AND WAS 101.45437.0228 384 05/24/21 LIFE GUARD SUITS 87.95 STMT/4-21 M - GENERAL SUPPLIES 101.45437.0229 384 05/24/21 SUMMER STAFF T-SHIRTS 120.00 STMT/4-21 M - GENERAL SUPPLIES 101.45437.0229 384 05/24/21 LIFE GUARD SUIT 28.95 STMT/4-21 M - GENERAL SUPPLIES 101.45437.0229 384 05/24/21 LIFE GUARD SUIT 28.95 STMT/4-21 M - GENERAL SUPPLIES 101.45437.0229 384 05/24/21 BATTERIES/SUPPLIES 15.74 STMT/4-21 M - GENERAL SUPPLIES 101.45437.0229 384 05/24/21 FACEBOOK ADVERTISING 14.36 STMT/4-21 M - ADVERTISING 235.41402.0447




CARDMEMBER SERVICE 002365 384 05/24/21 BIKE CHARGING CABLES 14.01 STMT/4-21 M - SMALL TOOLS 236.45436.0221 384 05/24/21 BIKE CHARGING CUBE 106.79 STMT/4-21 M - SMALL TOOLS 236.45436.0221 384 05/24/21 BIKE CHARGING CABLES 12.99 STMT/4-21 M - SMALL TOOLS 236.45436.0221 384 05/24/21 SCADA PHONE LINE-APR 35.51 STMT/4-21 M - COMMUNICATIONS 651.48484.0330 384 05/24/21 SIETSEMA-SEMINAR REGIS. 60.00 STMT/4-21 M - TRAVEL-CONF.-SCH 651.48484.0333


CARRANZA/NOE 002547 62055 05/26/21 INTERPRETED 05/10/21 120.00 309 D N 01 PROFESSIONAL SER 101.42411.0446 62055 05/26/21 INTERPRETED 05/19/21 120.00 311 D N 01 PROFESSIONAL SER 101.42411.0446


CARRANZA/NORMA I 002542 62056 05/26/21 INTERPRETED 04/30/21 120.00 308 D N 01 PROFESSIONAL SER 101. 42411. 0446

CARRIS HEALTH 003390 62057 05/26/21 FIREFIGHTER PHYSICALS 4,383.70 3501400613/MAY D - SUBSISTENCE OF P 101. 42412. 033 7

CENTERPOINT ENERGY 000467 62058 05/26/21 NATURAL GAS-MAY 96.86 1133120/5-21 D - UTILITIES 101.45001.0332 62058 05/26/21 NATURAL GAS-MAY 771.76 6007939/5-21 D - UTILITIES 101.43425.0332 62058 05/26/21 NATURAL GAS-MAY 257.08 6102726/5-21 D - UTILITIES 101.42412.0332 62058 05/26/21 NATURAL GAS-MAY 87.24 6236671/5-21 D - UTILITIES 230.43430.0332 62058 05/26/21 NATURAL GAS-MAY 556.04 6401277/5-21 D - UTILITIES 101.41408.0332 62058 05/26/21 NATURAL GAS-MAY 143.64 8503501/5-21 D - UTILITIES 651.48485.0332 62058 05/26/21 NATURAL GAS-MAY 147.43 8512023/5-21 D - UTILITIES 651.48485.0332 62058 05/26/21 NATURAL GAS-MAY 3,321.92 8795475/5-21 D - UTILITIES 651.48484.0332


CHAPPELL CENTRAL INC 000156 62059 05/26/21 REPL DISCHARGE AIR SENSR 66.70 00018627 D - MTCE. OF EQUIPME 651.48486.0224 62059 05/26/21 REPL DISCHARGE AIR SENSR 145.80 00018627 D - MTCE. OF EQUIPME 651.48486.0334 62059 05/26/21 CK MAKE UP AIR UNIT 97.20 00018628 D - MTCE. OF EQUIPME 651.48484.0334 62059 05/26/21 CK ACTUATOR-LABOR 97.20 00018629 D - MTCE. OF STRUCTU 101.41408.0335


CHARTER COMMUNICATIONS 000736 62060 05/26/21 PHONE SERV-JUN 1,295.52 0009126052221 D - COMMUNICATIONS 101.41409.0330

CORE & MAIN LP 002130 62061 05/26/21 SEWER CASTINGS 315.54 0286004 D - MTCE. OF OTHER I 101.43425.0226

DELTA DENTAL OF MINNESOT 002867 62038 05/24/21 DENTAL INSURANCE-JUN 500.65 697625 D - COBRA INS PREMIU 101.120001 62038 05/24/21 DENTAL INSURANCE-JUN 3,248.30 697625 D - INS. PASS THROUG 101.41428.0819




DELTA DENTAL OF MINNESOT 002867

VENDOR TOTAL

DIEM *PETTY CASH/BRITTA 003492 62062 05/26/21 DOAC START UP CASH

DONOHUE & ASSOCIATES 002293

AMOUNT

3,748.95 3,748.95

300.00

62063 05/26/21 NPDES PERMIT ASSISTANC 3,500.00

DOOLEY'S PETROLEUM INC 000212 62039 05/24/21 6,000 GALLONS UNLEADE 62039 05/24/21 1,999 GALLONS DIESEL 62039 05/24/21 63.7 GALLONS DIESEL 62039 05/24/21 150.8 GALLONS DIESEL

VENDOR TOTAL

DUININCK CONCRETE 000151 62064 05/26/21 SHADE STRUCTURE FOOTIN 62064 05/26/21 PLAYGROUND FOOTINGS

VENDOR TOTAL

DUININCK CONCRETE CONST 003245

15,119.95 4,657.52

162.36 381.01

20,320.84 20,320.84

1,076.26 2,104.13 3,180.39 3,180.39

62065 05/26/21 FORMS FOR CONCRETE FTNGS 62065 05/26/21 CONCRETE REPAIR/PATCH

232.20 91.92

324.12 324.12 VENDOR TOTAL

ED'S SERVICE CENTER & SA 000231 62066 05/26/21 TOWING CHARGES-APR

ELECTRIC PUMP INC 000788 62067 05/26/21 L.S. PUMP REPAIR-PARTS

ESS BROTHERS & SONS INC 001041 62068 05/26/21 MANHOLE CASTINGS

FARMER DAVE LLC 62069 05/26/21 62069 05/26/21 62069 05/26/21

003617 HAULED BIOSOLIDS HAULED BIOSOLIDS HAULED BIOSOLIDS

VENDOR TOTAL

FASTENAL COMPANY 001188 62070 05/26/21 SHOP SUPPLIES

86.76

347.82

808.50

4,287.92 10,094.29

9,562.85 23,945.06 23,945.06

127.42

CLAIM INVOICE

*CHECK TOTAL

050521

13023-21

119269 119270 2029 712864

*CHECK TOTAL

102498 102672

*CHECK TOTAL

2105-645198 2105-645292

*CHECK TOTAL

STMT/4-21

0070945-IN

BB2580

04/25-05/01 05/02-05/08 05/09-05/15

*CHECK TOTAL

MNWIL195297

PO#



D -

D -

D -D -D -D -

D -D -

D -D -

D -

D -

D -

D -D -D -

D -

PETTY CASH 101.102000

PROFESSIONAL SER 651.48484.0446

INVENTORIES-MDSE 101.125000 INVENTORIES-MDSE 101.125000 MOTOR FUELS AND 651.48484.0222 MOTOR FUELS AND 651.48486.0222

MTCE. OF OTHER I 101.43425.0226 MTCE. OF OTHER I 101.43425.0226

GENERAL SUPPLIES 101.43425.0229 GENERAL SUPPLIES 101.43425.0229

OTHER SERVICES 101.42411.0339

MTCE. OF EQUIPME 651.48487.0224

MTCE. OF OTHER I 101.43425.0226

OTHER SERVICES 651.48486.0339 OTHER SERVICES 651.48486.0339 OTHER SERVICES 651.48486.0339





FASTENAL COMPANY 001188 62070 05/26/21 L.S. PARTS 65.26 MNWIL195407 D - MTCE. OF STRUCTU 651.48485.0225 62070 05/26/21 GRINDER WHEEL 47.01 MNWIL195546 D - SMALL TOOLS 101.43425.0221


FERGUSON ENTERPRISES INC 000810 62071 05/26/21 PIPE CEMENT/FITTINGS 38.68 8434596 D - GENERAL SUPPLIES 101.43425.0229 62071 05/26/21 IRRIGATION PARTS 273.67 8434913 D - MTCE. OF OTHER I 101.43425.0226 62071 05/26/21 PLUMBING PARTS 12.67 8438409 D - MTCE. OF STRUCTU 101.45437.0225 62071 05/26/21 PLUMBING PARTS 57. 96 8463979 D - MTCE. OF STRUCTU 101.45437.0225 62071 05/26/21 PLUMBING PARTS 326.34 8465600 D - MTCE. OF STRUCTU 101.43425.0225


FORUM COMMUNICATIONS COM 002269 62072 05/26/21 AMENDED ZONING ORDINANCE 77.04 CL01772630 D - PRINTING AND PUB 101.41402.0331 62072 05/26/21 PUBLIC HRNG NOTICE 111.28 CL01772632 D - PRINTING AND PUB 101.41401.0331 62072 05/26/21 STORM WATER MTG NOTICE 51. 36 CL01772707 D - ADVERTISING 101.43418.0447


GENERAL MAILING SERVICES 000293 62073 05/26/21 POSTAGE 05/03-05/07/21 1. 30 57462 D - POSTAGE 101.41401.0223 62073 05/26/21 POSTAGE 05/03-05/07/21 12.15 57462 D - POSTAGE 101.41402.0223 62073 05/26/21 POSTAGE 05/03-05/07/21 20.80 57462 D - POSTAGE 101.41403.0223 62073 05/26/21 POSTAGE 05/03-05/07/21 48.75 57462 D - POSTAGE 101.41405.0223 62073 05/26/21 POSTAGE 05/03-05/07/21 15.00 57462 D - POSTAGE 101.41408.0223 62073 05/26/21 POSTAGE 05/03-05/07/21 3.90 57462 D - POSTAGE 101.42412.0223 62073 05/26/21 POSTAGE 05/03-05/07/21 0.65 57462 D - POSTAGE 101.43417.0223 62073 05/26/21 POSTAGE 05/03-05/07/21 1. 30 57462 D - POSTAGE 101.43425.0223 62073 05/26/21 POSTAGE 05/03-05/07/21 1. 30 57462 D - POSTAGE 101.45001.0223 62073 05/26/21 POSTAGE 05/03-05/07/21 0.65 57462 D - POSTAGE 101.45433.0223 62073 05/26/21 POSTAGE 05/03-05/07/21 3.60 57462 D - POSTAGE 230.43430.0223 62073 05/26/21 POSTAGE 05/03-05/07/21 94.25 57462 D - POSTAGE 400.48451.0223 62073 05/26/21 POSTAGE 05/03-05/07/21 1. 95 57462 D - POSTAGE 651.48484.0223 62073 05/26/21 POSTAGE 05/10-05/14/21 11. 70 57507 D - POSTAGE 101.41402.0223 62073 05/26/21 POSTAGE 05/10-05/14/21 12. 96 57507 D - POSTAGE 101.41403.0223 62073 05/26/21 POSTAGE 05/10-05/14/21 12.10 57507 D - POSTAGE 101.41405.0223 62073 05/26/21 POSTAGE 05/10-05/14/21 15.00 57507 D - POSTAGE 101.41408.0223 62073 05/26/21 POSTAGE 05/10-05/14/21 0.65 57507 D - POSTAGE 101.42411.0223 62073 05/26/21 POSTAGE 05/10-05/14/21 1. 30 57507 D - POSTAGE 101.43425.0223 62073 05/26/21 POSTAGE 05/10-05/14/21 0.65 57507 D - POSTAGE 101.45433.0223 62073 05/26/21 POSTAGE 05/10-05/14/21 5.85 57507 D - POSTAGE 651.48484.0223 62073 05/26/21 POSTAGE 144.27 57583 D - POSTAGE 101.41401.0223 62073 05/26/21 POSTAGE 31.77 57583 D - POSTAGE 651.48484.0223 62073 05/26/21 POSTAGE 539.02 57604 D - POSTAGE 208.45006.0223 62073 05/26/21 POSTAGE 56.68 57632 D - POSTAGE 101.42411.0223





GRAINGER INC 000786 62074 05/26/21 18 II PVC GLOVES 60.79 9898439196 D - SUBSISTENCE OF p 651.48484.0227 62074 05/26/21 EAR PLUGS 91.17 9901762766 D - SUBSISTENCE OF P 651.48484.0227

151. 96 *CHECK TOTAL VENDOR TOTAL 151. 96

HANNEMAN/BENJAMIN J 003042 62075 05/26/21 BACKGROUND INVESTIGATION 172.10 051421 D - SUBSISTENCE OF P 101.42411.0227

HAUG IMPLEMENT CO - JOHN 000324 62076 05/26/21 SNAP RING FOR L.S. PUMP 19.89 384331 D - MTCE. OF EQUIPME 651.48487.0224

HAWKINS INC 000325 62077 05/26/21 FERRIC CHLORIDE 5,824.63 4938722 D - GENERAL SUPPLIES 651.48484.0229

HILLYARD\HUTCHINSON 000333 62078 05/26/21 CLEANING SUPPLIES 89.12 604297938 D - CLEANING AND WAS 101.45433.0228 62078 05/26/21 GYM FLOOR FINISH 4,113.36 604317834 D - MTCE. OF STRUCTU 101.45427.0225 62078 05/26/21 CLEANING SUPPLIES 90.63 604319058 D - CLEANING AND WAS 101.45433.0228 62078 05/26/21 GARBAGE BAGS 101.30 604334854 D - GENERAL SUPPLIES 101.45437.0229 62078 05/26/21 VACUUM REPAIR-PARTS 76.78 700463868 D - MTCE. OF EQUIPME 101.45433.0224 62078 05/26/21 VACUUM REPAIR-LABOR 144.00 700463868 D - MTCE. OF EQUIPME 101.45433.0334 62078 05/26/21 FLR SCRUBBER MTCE-PARTS 224.70 700463869 D - MTCE. OF EQUIPME 101.45433.0224 62078 05/26/21 FLR SCRUBBER MTCE-LABOR 144.00 700463869 D - MTCE. OF EQUIPME 101.45433.0334 62078 05/26/21 FLR SCRUBBER MTCE-PARTS 66.40 700463870 D - MTCE. OF EQUIPME 101.45433.0224 62078 05/26/21 FLR SCRUBBER MTCE-LABOR 144.00 700463870 D - MTCE. OF EQUIPME 101.45433.0334


HORIZON COMMERCIAL POOL 003075 62079 05/26/21 POOL CHEMICALS 179.95 210430201-NH D - GENERAL SUPPLIES 101.45437.0229

JOHNSON CNTRLS FIRE PROT 003404 62080 05/26/21 SPRINKLER SYSTEM INSP. 833.45 22273291 D - MTCE. OF STRUCTU 101.45433.0335

KANDI STEEL AND FAB 000867 62081 05/26/21 STEEL FOR BLEACHERS 37.56 2820 D - MTCE. OF EQUIPME 101.45433.0224 62081 05/26/21 STEEL FOR BATTERS BOX 66.89 2861 D - SMALL TOOLS 101.45432.0221


KANDIYOHI CO AUDITOR 000376 62040 05/26/21 REAL ESTATE TAX-PAYABLE 55.12 31-024-0021 D - LICENSES AND TAX 651.48485.0445 62040 05/26/21 REAL ESTATE TAX-PAYABLE 2.37 33-019-0031 D - LICENSES AND TAX 651.48485.0445 62040 05/26/21 REAL ESTATE TAX-PAYABLE 21.02 33-030-0011 D - LICENSES AND TAX 651.48485.0445

78.51 *CHECK TOTAL

62082 05/26/21 ULG TRANSLATION CHARGES 41.08 051721 D - PROFESSIONAL SER 101.42411.0446 VENDOR TOTAL 119. 59




KANDIYOHI CO RECYCLING A 002296 62083 05/26/21 LAMP RECYCLING

KANDIYOHI CO TREASURER 000385 62084 05/26/21 #103762-LICENSE TABS 62084 05/26/21 #130712-LICENSE TABS

VENDOR TOTAL

KANDIYOHI CO-OP ELECTRIC 000375

AMOUNT

19.50

14.25 14.25 28.50 28.50

62085 05/26/21 WELCOME TO WILLMAR SIGN 55.23 62085 05/26/21 CO RD 23/HWY 71 BYPASS 122.00 62085 05/26/21 ELEC SERV-SECURITY LIGHT 38.00 62085 05/26/21 ELEC SERV-LIFT STATIONS 880.00

1,095.23 VENDOR TOTAL 1,095.23

LAKESIDE PRESS 001646 62086 05/26/21 2021 VISITOR GUIDES 62086 05/26/21 2021 VISITOR GUIDES

VENDOR TOTAL

LEAGUE OF MN CITIES 000412

1,125.00 589.75

1,714.75 1,714.75

62087 05/26/21 NELSEN-VIRTUAL CONF REG. 99.00

LEAGUE OF MN CITIES INS 000983 62088 05/26/21 CLM #109918-REPAIR WNDW

LLOYD SECURITY INC 003376 62089 05/26/21 FIRE ALARM MTCE-LABOR

LUMACURVE AIRFIELD SIGNS 003641 62090 05/26/21 RUNWAY SIGN PARTS

M.D. GRAPHICS 003263 62091 05/26/21 BLDG DOOR DECALS 62091 05/26/21 INST. BLDG DOOR DECALS

VENDOR TOTAL

MAGNUSON SHEET METAL INC 001121 62092 05/26/21 SERVICE A/C & FURNACE

MARCO TECHNOLOGIES LLC 001838 62093 05/26/21 COPIER LEASE-MAY

MCKALE'S CATERING 002208 62094 05/26/21 FOOD FOR PROGRAM

50.00

241.50

250.75

892.80 96.00

988.80 988.80

150.00

135.31

90.00

CLAIM INVOICE

701

041921 052121

*CHECK TOTAL

STMT/5-21 STMT/5-21 STMT/5-21 STMT/5-21

*CHECK TOTAL

10233 10283

*CHECK TOTAL

343641

6562

141148

55071

3058 3058

*CHECK TOTAL

140429

442982773

1088

PO#



D -

D -D -

D -D -D -D -

D -D -

D -

D -

D -

D -

D -D -

D -

D -

D -


LICENSES AND TAX 101.42411.0445 LICENSES AND TAX 101.42411.0445

UTILITIES UTILITIES UTILITIES UTILITIES

OTHER CHARGES OTHER CHARGES

101.43425.0332 101.43425.0332 651.48486.0332 651.48487.0332

208.45010.0449 208.45010.0449

TRAVEL-CONF.-SCH 101.41401.0333

INSURANCE DEDUCT 101.41428.0822


MTCE. OF OTHER I 230.43430.0226

MTCE. OF STRUCTU 101.42412.0225 MTCE. OF STRUCTU 101.42412.0335


RENTS 101. 42411. 0440





MENARDS 000449 62095 05/26/21 BINS-REC HOCKEY EQUIP. 309.69 17465 D - GENERAL SUPPLIES 101.45432.0229 62095 05/26/21 PLUMBING PARTS 24.90 17738 D - MTCE. OF STRUCTU 101.45437.0225 62095 05/26/21 #209256-ELEC PARTS 102.86 17804 D - INVENTORIES-MDSE 101.125000 62095 05/26/21 SOCCER NET ZIP TIES 24.99 18044 D - GENERAL SUPPLIES 101.45432.0229 62095 05/26/21 EXPLORER ACADEMY-FOOD 15.36 18111 D - SUBSISTENCE OF P 101.42411.0227 62095 05/26/21 RICE PARK SUPPLIES 252.92 18157 D - GENERAL SUPPLIES 101. 43425. 0229 62095 05/26/21 PHILLIPS SCREWDRIVER 7.88 18439 D - SMALL TOOLS 651.48484.0221 62095 05/26/21 FLAG POLE SUPPLIES 59 .11 18439 D - GENERAL SUPPLIES 651.48484.0229 62095 05/26/21 PLUMBING PARTS 35.24 18592 D - MTCE. OF STRUCTU 101.43425.0225 62095 05/26/21 MAT'L FOR STEP 465.30 18602 D - MTCE. OF EQUIPME 101.45433.0224 62095 05/26/21 SEAL FOR ROOF TOP 24.66 18602 D - MTCE. OF STRUCTU 101.45433.0225 62095 05/26/21 ANT POISON/SUPPLIES 30.25 18602 D - GENERAL SUPPLIES 101.45433.0229 62095 05/26/21 HOSE PARTS 17.94 18608 D - MTCE. OF EQUIPME 101.43425.0224 62095 05/26/21 NATURAL POND CLEANER 39.99 18608 D - GENERAL SUPPLIES 101.43425.0229 62095 05/26/21 TORCH KIT FOR TACK TRLR 45.97 18710 D - SMALL TOOLS 101.43425.0221 62095 05/26/21 PUMP FOR SELVIG PARK 188.99 18714 D - MTCE. OF OTHER I 101.43425.0226 62095 05/26/21 CUPS/PLATES/CUTLERY 21.29 18716 D - GENERAL SUPPLIES 651.48484.0229


MIKE'S SMALL ENGINE CENT 002699 62096 05/26/21 STIHL SAW REPAIR-PARTS 412.05 11249 D - MTCE. OF EQUIPME 101.43425.0224 62096 05/26/21 STIHL SAW REPAIR-LABOR 225.00 11249 D - MTCE. OF EQUIPME 101.43425.0334 62096 05/26/21 STIHL SAW REPAIR-PARTS 103.90 11486 D - MTCE. OF EQUIPME 101.43425.0224 62096 05/26/21 STIHL SAW REPAIR-LABOR 45.00 11486 D - MTCE. OF EQUIPME 101.43425.0334 62096 05/26/21 STIHL CHAIN SAW 333.00 116048 D - SMALL TOOLS 101.43425.0221 62096 05/26/21 STIHL CHAIN SAW 540.00 116088 D - SMALL TOOLS 101.43425.0221 62096 05/26/21 LEAF BLOWER 139.95 116197 D - SMALL TOOLS 101.43425.0221 62096 05/26/21 SPARK PLUG 4.95 183 98 D - MTCE. OF EQUIPME 101.43425.0224 62096 05/26/21 STIHL SAW REPAIR-PARTS 83.95 18422 D - MTCE. OF EQUIPME 101.43425.0224 62096 05/26/21 CHAIN SAW CHAINS 75.80 18517 D - MTCE. OF EQUIPME 101.43425.0224 62096 05/26/21 APRON CHAP/HELMET 182.90 18532 D - SUBSISTENCE OF P 101.43425.0227 62096 05/26/21 CHAIN SAW OIL 67.80 18554 D - MOTOR FUELS AND 101.43425.0222 62096 05/26/21 CHAIN SAW OIL 135.76 18554 D - MOTOR FUELS AND 101.43425.0222 62096 05/26/21 CHISEL BLADE 21.99 18857 D - SMALL TOOLS 101.43425.0221 62096 05/26/21 CHISEL BLADE 21. 99 18898 D - SMALL TOOLS 101. 43425. 0221 62096 05/26/21 MOWER BLADE 29.90 18997 D - INVENTORIES-MDSE 101.125000


MIMECAST NORTH AMERICA I 003311 62097 05/26/21 EMAIL MGMT SERV-JUN 1,579.17 INVUS994467 D - SUBSCRIPTIONS AN 101.41409.0443

MINI BIFF LLC 001805 62098 05/26/21 TOILET RENTALS 57.98 A-122658 D - RENTS 101.43425.0440 62098 05/26/21 TOILET RENTALS 57.98 A-122659 D - RENTS 101.43425.0440 62098 05/26/21 TOILET RENTALS 86. 96 A-122702 D - RENTS 101.43425.0440




MINI BIFF LLC 001805 62098 05/26/21 TOILET RENTALS

VENDOR TOTAL

MINN WEST TECHNOLOGY CAM 002565

AMOUNT

86. 96 289.88 289.88

62099 05/26/21 1ST 1/2 TAX ABATEMENT 20,800.00

MN DEPT OF HEALTH 000488 62100 05/26/21 STATE HOSPITALITY FEE 40.00

MN DEPT OF LABOR & INDUS 000522 62101 05/26/21 PLUMBING PLAN REVIEW 1,060.00

MN DEPT OF 383 383 383 383 383 383 383 383 383 383 383 383 383 383 383 383 383 383 383 383

REVENUE 05/18/21 05/18/21 05/18/21 05/18/21 05/18/21 05/18/21 05/18/21 05/18/21 05/18/21 05/18/21 05/18/21 05/18/21 05/18/21 05/18/21 05/18/21 05/18/21 05/18/21 05/18/21 05/18/21 05/18/21

000492 SALES TAX-APR USE TAX-APR SALES TAX-APR SALES TAX-APR SALES TAX-APR SALES TAX-APR SALES TAX-APR SALES TAX-APR DIESEL FUEL TAX-APR USE TAX-APR SALES TAX-APR SALES TAX-APR SALES TAX-APR SALES TAX-APR SALES TAX-APR SALES TAX-APR SALES TAX-APR SALES TAX-APR DIESEL FUEL TAX-APR SALES TAX-APR

VENDOR TOTAL

MN FIRE SERVICE CERTIF. 000018

MN

62102 05/26/21 CERTIFICATION TESTING

HWY SAFETY & RESEARCH 62103 05/26/21 EVO/PIT 62103 05/26/21 EVO/PIT 62103 05/26/21 EVO/PIT

000352 REFRESHER TRNG REFRESHER TRNG REFRESHER TRNG

VENDOR TOTAL

763.00 31. 40

0.72CR 84.08CR 45.58CR 11. 86CR

9.79CR 21.97CR

220.29 60.60

8.73CR 5.61CR 2.47CR

25.56CR 43.00CR

l.02CR 2.99CR

23.84CR 32.79

3.78CR 817.08 817.08

840.00

890.00 595.00 890.00

2,375.00 2,375.00

CLAIM INVOICE

A-122717 *CHECK TOTAL

*CHECK

FT001913

052621

052421

STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21 STMT/4-21

TOTAL

8809

629430-8527 629430-8532 629430-8540

*CHECK TOTAL

PO#



D -

D -

D -

D -

M -M -M -M -M -M -M -M -M -M -M -M -M -M -M -M -M -M -M -M -

D -

D -D -D -

RENTS 101.43425.0440


LICENSES AND TAX 101.45433.0445


SALES TAX PAYABL SALES TAX PAYABL GENERAL SUPPLIES SMALL TOOLS OFFICE SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES SMALL TOOLS MOTOR FUELS AND MOTOR FUELS AND GENERAL SUPPLIES SMALL TOOLS OFFICE SUPPLIES SMALL TOOLS GENERAL SUPPLIES SUBSCRIPTIONS AN SMALL TOOLS GENERAL SUPPLIES MOTOR FUELS AND GENERAL SUPPLIES

101.206000 101.206000 101.41400.0229 101.41408.0221 101.41409.0220 101.42411.0229 101.42412.0229 101.43425.0221 101. 43425. 0222 101.43425.0222 101.43425.0229 101.45001.0221 101.45432.0220 101.45432.0221 101.45432.0229 101.45432.0443 101.45435.0221 101.45435.0229 651.48485.0222 899.45435.0229

TRAVEL-CONF.-SCH 101.42412.0333

TRAVEL-CONF.-SCH 101.42411.0333 TRAVEL-CONF.-SCH 101.42411.0333 TRAVEL-CONF.-SCH 101.42411.0333



VENDOR NAME AND NUMBER CHECK# DATE DESCRIPTION AMOUNT CLAIM INVOICE PO# F s 9 BX M ACCOUNT NAME ACCOUNT

MN PEIP 003450 62037 05/17/21 HEALTH INSURANCE-JUN 2,123.14 1087935 D - COBRA INS PREMIU 101.120001 62037 05/17/21 HEALTH INSURANCE-JUN 3,052.52 1087935 D - EMPLOYER INSUR. 101.41400.0114 62037 05/17/21 HEALTH INSURANCE-JUN 6,684.26 1087935 D - EMPLOYER INSUR. 101.41402.0114 62037 05/17/21 HEALTH INSURANCE-JUN 2,670.96 1087935 D - EMPLOYER INSUR. 101.41403.0114 62037 05/17/21 HEALTH INSURANCE-JUN 6,105.04 1087935 D - EMPLOYER INSUR. 101.41405.0114 62037 05/17/21 HEALTH INSURANCE-JUN 1,526.26 1087935 D - EMPLOYER INSUR. 101.41408.0114 62037 05/17/21 HEALTH INSURANCE-JUN 3,631.74 1087935 D - EMPLOYER INSUR. 101. 41409. 0114 62037 05/17/21 HEALTH INSURANCE-JUN 381.56 1087935 D - EMPLOYER INSUR. 101. 41424. 0114 62037 05/17/21 HEALTH INSURANCE-JUN 4,616.10 1087935 D - RETIRED EMPLOYEE 101.41428.0818 62037 05/17/21 HEALTH INSURANCE-JUN 53,317.66 1087935 D - EMPLOYER INSUR. 101. 42411. 0114 62037 05/17/21 HEALTH INSURANCE-JUN 6,105.04 1087935 D - EMPLOYER INSUR. 101.42412.0114 62037 05/17/21 HEALTH INSURANCE-JUN 7,447.39 1087935 D - EMPLOYER INSUR. 101. 43417. 0114 62037 05/17/21 HEALTH INSURANCE-JUN 32,273.00 1087935 D - EMPLOYER INSUR. 101.43425.0114 62037 05/17/21 HEALTH INSURANCE-JUN 1,526.26 1087935 D - EMPLOYER INSUR. 101.45001.0114 62037 05/17/21 HEALTH INSURANCE-JUN 4,210.96 1087935 D - EMPLOYER INSUR. 101.45432.0114 62037 05/17/21 HEALTH INSURANCE-JUN 3,052.52 1087935 D - EMPLOYER INSUR. 101. 45433. 0114 62037 05/17/21 HEALTH INSURANCE-JUN 926.76 1087935 D - EMPLOYER INSUR. 101.45435.0114 62037 05/17/21 HEALTH INSURANCE-JUN 289.61 1087935 D - EMPLOYER INSUR. 101.45437.0114 62037 05/17/21 HEALTH INSURANCE-JUN 15,010.62 1087935 D - EMPLOYER INSUR. 651. 48484. 0114 62037 05/17/21 HEALTH INSURANCE-JUN 1,526.26 1087935 D - EMPLOYER INSUR. 651. 48485. 0114


MUNICIPAL UTILITIES 000541 62104 05/26/21 UTILITIES FOR MAY 870.71 5/21 D - UTILITIES 101.42412.0332 62104 05/26/21 UTILITIES FOR MAY 1,511.46 5/21 D - UTILITIES 101.43425.0332 62104 05/26/21 UTILITIES FOR MAY 2,804.67 5/21 D - UTILITIES 230.43430.0332 62104 05/26/21 UTILITIES FOR MAY 63,917.46 5/21 D - UTILITIES 651.48484.0332 62104 05/26/21 UTILITIES FOR MAY 271. 24 5/21 D - UTILITIES 651.48485.0332


MVTL LABORATORIES INC 000544 62105 05/26/21 LAB TESTING 46.00 1087477 D - PROFESSIONAL SER 651.48484.0446 62105 05/26/21 LAB TESTING 250.75 1088265 D - PROFESSIONAL SER 651.48484.0446


NELSEN/CALLIE 003639 62106 05/26/21 SOFTBALL PITCHING CLINIC 540.00 051021 D N 01 SUBSCRIPTIONS AN 101.45432.0443

NORTHERN BUSINESS PRODUC 002322 62107 05/26/21 OFFICE SUPPLIES 263.20 578982-0 D - OFFICE SUPPLIES 101.45432.0220 62107 05/26/21 OFFICE SUPPLIES 21. 29 582370-0 D - OFFICE SUPPLIES 101.45432.0220 62107 05/26/21 OFFICE SUPPLIES 6.49 582370-1 D - OFFICE SUPPLIES 101.45432.0220 62107 05/26/21 OFFICE SUPPLIES 27.98 583709-0 D - OFFICE SUPPLIES 101.45432.0220




VENDOR NAME AND NUMBER CHECK# DATE DESCRIPTION AMOUNT

NORTHERN STEEL TANKS .03085 62108 05/26/21 CAULKING 115.00

OASIS AERO INC 003286 62109 05/26/21 AIRPORT MGMT CNTRCT-AP 4,000.00

PEST PRO II 001968 62110 05/26/21 PEST CONTROL SERVICES

PETERSON SHOE STORE 000608 62111 05/26/21 MOIST-SAFETY BOOTS

PREMIUM WATERS INC 000374 62112 05/26/21 DRINKING WATER

QUICK SIGNS 001093 62113 05/26/21 STICKERS/REC SUPPLIES

R & R SPECIALTIES INC 000636 62114 05/26/21 BEARINGS FOR ZAMBONI 62114 05/26/21 JET ICE LINE PAINT

RAMBOW INC 62115 62115 62115

VENDOR TOTAL

000639 05/26/21 YOUTH PROGRAM T-SHIRTS 05/26/21 YOUTH PROGRAM T-SHIRTS 05/26/21 YOUTH PROGRAM T-SHIRTS

VENDOR TOTAL

REIGSTAD/SANDRA .03083

37.00

175.00

21.50

309.00

914.60 3,220.00 4,134.60 4,134.60

148.50 495.00 566.50

1,210.00 1,210.00

62116 05/26/21 SHELTER REFUND 110.00

SAFETY FIRST PLAYGROUND 003640 62117 05/26/21 PLAYGROUND SURFACING 2,653.00

SCHUELER/ALLEN 002142 62118 05/26/21 WW LICENSE RENEWAL FEE 23.00

SERVICE CENTER/CITY 62119 05/26/21 62119 05/26/21 62119 05/26/21 62119 05/26/21

OF W EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT

000685 REPAIR-PARTS REPAIR-PARTS REPAIR-PARTS REPAIR-PARTS

VENDOR TOTAL

35.98 401.27

1,059.21 4,147.67 5,644.13 5,644.13

CLAIM INVOICE

MISC0l

3795

31349

211012

803211/4-21

178151

0072797-IN 0072797-IN

*CHECK TOTAL

618188 618191 618914

*CHECK TOTAL

051021

7476

051721

STMT/5-21 STMT/5-21 STMT/5-21 STMT/5-21

*CHECK TOTAL

PO#



D -

D -

D -

D -

D -

D -

D -D -

D -D -D -

D -

D -

D M 01

D -D -D -D -




SUBSISTENCE OF P 101.45432.0227

SUBSISTENCE OF P 101.45435.0227


MTCE. OF EQUIPME 101.45433.0224 GENERAL SUPPLIES 101.45433.0229

GENERAL SUPPLIES 101.45432.0229 GENERAL SUPPLIES 101.45432.0229 GENERAL SUPPLIES 101.45432.0229




MTCE. OF MTCE. OF MTCE. OF MTCE. OF

EQUIPME EQUIPME EQUIPME EQUIPME

101.41408.0224 101.42411.0224 101.43425.0224 101. 45433. 0224

ACS FINANCIAL SYSTEM 05/27/2021 10:21:05


SPICER COMMERCIAL CLUB 002264

Vendor Payment History Report INCLUDES ONLY POSTED TRANS

AMOUNT CLAIM INVOICE PO#

62120 05/26/21 2021 4TH OF JULY SPONS 1,500.00 052621

SPRINT 000578 62121 05/26/21 CELL PHONE USAGE-APR

STERICYCLE INC 003481 62122 05/26/21 HAZ WASTE DISPOSAL FEE

STREICHER'S 000722 62123 05/26/21 AMMUNITION

SUMMIT FIRE PROTECTION 002555 62124 05/26/21 FIRE ALARM INSPECTION

TURBO TURF LLC .03084 62125 05/26/21 HYDROSEEDING GRASS

ULTIMATE SAFETY CONCEPTS 000165 62126 05/26/21 CALIBRATION GAS

US BANK EQUIPMENT FINANC 003143 62127 05/26/21 COPIER LEASE-MAY

USA BLUE BOOK 001258 62128 05/26/21 TRASH PUMP GASKETS 62128 05/26/21 L.S. FLOATS

VENDOR TOTAL

VERIZON WIRELESS 002915 62129 05/26/21 CELL PHONE USAGE-APR 62129 05/26/21 CHECK VOID

VENDOR TOTAL

VIKING COCA-COLA BOTTLIN 62130 05/26/21 COFFEE

000777

WADSWORTH'S DENT SHOP 003408 62131 05/26/21 #209114 REPAIR

WEST CENTRAL COMMUNICATI 000796 62132 05/26/21 MIC FOR SNIPER UNIT

WEST CENTRAL SANITATION 000805 62133 05/26/21 RECYCLE VISITOR GUIDES

69.98

330.72

998.99

430.50

500.00

621.75

157.00

103.67 193.01 296.68 296.68

4,289.64 4,289.64CR

0.00 0.00

271.20

4,212.16

109.00

121.70

317498885-156

4010002935

11504399

150002156

11181

194259

442655601

588931 598472

*CHECK TOTAL

9879369776 9879369776

*CHECK TOTAL

996967

052021

0916608

12044132



D -

D -

D -

D -

D -

D -

D -

D -

D -D -

D -M -

D -

D -

D -

D -

OTHER CHARGES 208.45010.0449

COMMUNICATIONS 101.41409.0330




MTCE. OF OTHER I 101.42412.0226


RENTS 101.42411.0440

GENERAL SUPPLIES 651.48485.0229 GENERAL SUPPLIES 651.48485.0229

COMMUNICATIONS COMMUNICATIONS

101. 41409. 0330 101. 41409. 0330


INSURANCE DEDUCT 101.41428.0822

SMALL TOOLS 101.42411.0221




VENDOR NAME AND NUMBER CHECK# DATE DESCRIPTION AMOUNT

WILLMAR CHAMBER OF COMME 000812 62134 05/26/21 2022 SHRPA ADVERTISING 725.00 62134 05/26/21 OFFICE 365 SUBSCRIP. 7.54 62134 05/26/21 PHONE SERVICE-APR 99.98 62134 05/26/21 PHONE SERV-CVB MAIN LINE 14.00 62134 05/26/21 FLWRS-ADMIN PROF. DAY 55.95 62134 05/26/21 2021 SHRPA ADVERTISING 1,450.00 62134 05/26/21 GOOGLE ADVERTISING 232.16 62134 05/26/21 WLMR LAKES AREA PUZZLES 10.00 62134 05/26/21 WELCOME BAG SUPPLIES 20.00 62134 05/26/21 WELCOME BAG SUPPLIES 59.34 62134 05/26/21 MN BICYCLING HANDBOOKS 20.00

2,693.97 VENDOR TOTAL 2,693.97

WINDSTREAM 002100 62135 05/26/21 PHONE SERV-MAY 71.92

CLAIM INVOICE

CC STMT/4-21 CC STMT/4-21 CC STMT/4-21 CC STMT/4-21 CC STMT/4-21 CC STMT/4-21 CC STMT/4-21 CC STMT/4-21 CC STMT/4-21 CC STMT/4-21 CC STMT/4-21

*CHECK TOTAL

STMT/5-21

PO#



D - PREPAID EXPENSES 208.128000 D - COMMUNICATIONS 208. 45005. 0330 D - COMMUNICATIONS 208.45005.0330 D - COMMUNICATIONS 208.45005.0330 D - AWARDS AND INDEM 208.45005.0442 D - OTHER CHARGES 208.45010.0449 D - OTHER CHARGES 208.45010.0449 D - OTHER CHARGES 208.45010.0449 D - OTHER CHARGES 208.45010.0449 D - OTHER CHARGES 208.45010.0449 D - OTHER CHARGES 208.45011.0449

D - COMMUNICATIONS 101.45433.0330



REPORT TOTALS:

Vendor Payment History Report INCLUDES ONLY POSTED TRANS

AMOUNT

397,828.90

CLAIM INVOICE PO#

RECORDS PRINTED - 000360




FUND RECAP:

FUND DESCRIPTION

101 208 230 235 236 400 420 651 899

GENERAL FUND CONVENTION & VISITORS BUREAU WILLMAR MUNICIPAL AIRPORT WILLMAR MAIN STREET BIKE SHARE PROGRAM S.A.B.F. - 2020 LOCAL OPT SALES TAX PROJECTS WASTE TREATMENT DONATION FUND (AGENCY)

TOTAL ALL FUNDS

BANK RECAP:

BANK NAME

HERT HERITAGE BANK

TOTAL ALL BANKS

Vendor Payment History Report

DISBURSEMENTS

258,187.74 6,632.56 8,147.76

14.36 133.79

94.25 1,060.00

122,262.22 1,296.22

397,828.90

DISBURSEMENTS

397,828.90

397,828.90

CITY OF WILLMAR GL060S-V08.15 RECAPPAGE GL540R

UBLIC WORKS

City Council Action Request

Council Meeting Date: June 7, 2021 Agenda Item Number:

Agenda Section: Originating Department: City Clerk

Resolution N/A Prepared by: Judy Thompson City Clerk

Ordinance N/A Reviewed By: Brian Gramentz, City Administrator

No. of Attachments Presented By: Judy R. Thompson, City Clerk

Item: Consideration of State Temporary Liquor Permits Willmar Lakes Rotary Club

RECOMMENDED ACTION: Motion By: Second By: , to Approve the State Application and Permit for 1 Day to 4 Day Temporary On-Sale Liquor Licenses

COMMITTEE/BOARD/COMMISSION RECOMMENDATION: N/A

OVERVIEW: The Willmar Lakes Rotary Club; a club organized under the laws of the State of Minnesota, has plans to purchase and sell alcohol during their “Rockin Robbins” community festivals located at Robbins Island which will be held July 13, July 20, July 27, and August 3, 2021. State Application and Permit for a 1-Day to 4-Day Temporary On-Sale Liquor License is required to distribute or consume alcohol on City park property. Municipal Code Section 3-173 states a temporary license shall only be issued to a club, charitable, religious, or other nonprofit organization that has been in existence for at least three (3) years.

City Council has approved these events since 2016, at the Robbins Island location.

PRIMARY ISSUES/ALTERNATIVES TO CONSIDER: Deny the serving of alcohol during the community festivals

BUDGETARY/FISCAL ISSUES: $100 application fee per event

ATTACHMENTS: N/A

City of Willmar

5.G.

PARKS & RECREATION BOARD

April 21, 2021 1:30 PM

Members Present: Jim Anderson, Rand Middleton, Chloe Quinn,

Val Swanson, Alissa Norsten, Tom Gilbertson

Staff Present: Rob Baumgarn, Rachel Centellas, Curt Hein

Council Members Present: Julie Asmus

Jim called the meeting to order. He asked if there were any public comments. Melissa Sorenson from

the west central hockey association was in attendance and gave a quick update from their last board

meeting and how much ice time they had rented from the Civic Center this past year.

With no other public comments Jim asked for an approval of the March minutes. Val made a motion and

Chloe seconded. Jim asked all in favor and all said I. Motion approved.

Jim moved on to the Invest in Willmar Updates. Rob talked about how the pre-bidding for the

Recreation fields and the Events and Recreation Center happened the last couple of weeks. Marcus will

now double check all the requirements and the budget. So far the recreation fields are right at budget.

With the lights it could possibly go over. Discussion was had on the recreation fields. The Events and

Recreation center bids came in last Tuesday. Discussion was had about the pricing and timeline. Next

week the Swansson fields and Robbins Island bidding will happen. More discussion was had on the

projects.

Jim went on to talk about the Capital Improvement Plans(CIP). Rob explained that the CIP for the Parks

and Recreation is a 5 year plan. He has asked groups from the community for their input on what they

would like to see as far as improvements to facilities. He explained how and when each project is

decided for which year. For 2021 Sperry, Rainbow and Hilltop will be receiving new playground

equipment. The pool is getting some things replaces and we are getting a Trishaw bike. More discussion

was had on the CIP.

Jim asked to talk about the summer programs. Rob said there could be a problem with getting adults

and kids to sign up for programs, as there is a mask mandate even for outside activities. Even

staffing will be an issue with the masks. He talked about the different programs that are being offered

this summer. Rachel designed the catalog online and that is where it is being advertise as well as at the

Elementary schools. More discussion was had about the brochure and summer programs.

Jim moved on to the coordinator reports and there were no questions on them. Just comments on how

well the staff has been doing.

Jim asked for any board announcements and there were none.

Jim asked for a motion to adjourn the meeting. Tom mad a motion and Val seconded.

Jim asked for all in favor and all said I.

Motion passed. Meeting adjourned.

5.I.

City of Willmar


Council Meeting Date: 05/17/2021 Agenda Item Number:

Agenda Section: Originating Department:

Resolution No Prepared by:

Ordinance No Reviewed By:

No. of Attachments 4 Presented By:

Item: Miscellaneous Finance Reports

RECOMMENDED ACTION: For Information Only

COMMITTEE/BOARD/COMMISSION RECOMMENDATION: None

OVERVIEW:

Finance

Finance Director

NIA

Finance Director

1) Local Option Sales Tax Revenues Received - Total revenues received from the State of Minnesota from inception of the Program through May 11, 2021 , is $3 ,260,963.76 (see attached). Also attached is the chart reflecting monthly receipts through February, 2021 , as well as the to-date monthly average of $181 ,057.

2) 04/30/2021 Report on Capital Improvements, General Fund, Waste Treatment Fund - See attached report on the status of Capital Expenditures through April 30, 2021, as well as Operating Revenues and Expenditures in the General Fund and the Waste Treatment Plant Fund.

3) WMU March, 2021, Financial Statement - Total Operating Revenues for All Divisions is $8,686,898 with Total Operating Expenses at $5,578,499. Year-To-date Retained Earnings are $2,679,510 which is up from the same period recorded for last year.

PRIMARY ISSUES/ ALTERNATIVES TO CONSIDER:

BUDGETARY /FISCAL ISSUES:

ATTACHMENTS: List of LOST Taxes Received through 05/12/21 Chart of LOST Taxes Received for completed months through February, 2021 04/30/2021 Report - Capital Expenditures and General Fund & WTP Revenues/Expenditures WMU March, 2021, Financial Statement

1

Local Option Sales/Use Taxes and Excise Taxes Allocation By Month and Year From Inception To Date

Actuals Received As Of 05/12/2021

Sales/Use Tax & Excise Tax Oct 2019 163,786.55 *

Nov 179,479.60 Dec 196,014.28

Jan 2020 152,605.42 Feb 153,622.88 Mar 163,546.71 Apr 161,521.49 May 188,759.98 Jun 164,111.85 Jul 240,899.62

Aug 187,216.07 Sep 196,222.50 Oct 183,092.40 Nov 188,870.57 Dec 214,265.84

Jan 2021 179,075.85 Feb 164,872.15 Mar 183,000.00

Average To Date 163,786.55 171,633.08 179,760.14 172,971.46 169,101.75 168,175.91 167,225.28 169,917.11 169,272.08 176,434.84 177,414.95 178,982.25 179,298.41 179,982.14 182,267.72 182,068.23 181,056.69

Total Rcvd $ 3,260,963.76 ** $ 2,969,348.57

** Actual total above includes $7,340 in excise taxes received directly for Oct/Nov/Dec 2019 * Includes $245.94 in residual revenues occurring after the

previous Willmar Tax ended and before the new one started.

300,000.00

250,000.00

200,000.00

150,000.00

100,000.00

50,000.00

-Oct

2019 Nov

!....,..Actuals 163,786 179,479

I Ave To Date 163,786 171,633

Local Option Sales Tax Revenue Monthly Totals Reconciled By State

October, 2019, thru February, 2021

Jan Feb Mar Apr Dec

2020 May Jun Jul Aug Sep Oct

196,014 152,605 153,622 163,546 161,521 188,759 164,111 240,899 187,216 196,222 183,092

179,760 172,971 169,101 168,175 167,225 169,917 169,272 176,434 177,414 178,982 179,298

Nov Dec Jan

Feb 2021

188,870 214,265 179,075 164,872

179,982 182,267 182,068 181,056

City of Willmar Financial Report

As of April 30, 2021

Capital Improvement Expenditures As Of April 30, 2021

GENERAL FUND - VEHICLE REPLACEMENT BUDGET EXPENDED BALANCE COMMUNITY DEVELOPMENT

SUV $ 30,000 $ 28,968.46 $ 1,031 .54 POLICE DEPARTMENT

Squad Car Replacement (4) 220,000 220,000.00 FIRE DEPARTMENT

Pickup 55,000 41,301.91 13,698.09 PUBLIC WORKS

Dump Truck 220,000 220,000.00 Loader 220,000 220,000.00 Skid Loader 95,000 95,000.00 MTI Trackless 120,000 120,000.00

CIVIC CENTER Mower 18,000 18,000.00 Toro Skid Sprayer 55,000 55,000.00

$ 1,033,000 $ 70,270.37 $ 962,729.63 WASTE TREATMENT - VEHICLE REPLACEMENT

WASTE TREATMENT Mower $ 30,000 $ $ 30,000.00 1 Ton LS. Truck 110,000 110,000.00 Flusher Truck 255,000 255,000.00 RTV Utility Cart 12,000 12,000.00

$ 407,000 $ $ 407,000.00

TOT AL CURRENT VEHICLE REPLACEMENT $ 1,440,000 $ 70,270.37 $ 1,369,729.63

THE FOLLOWING SHOWS VEHICLE CAPITAL PURCHASES MADE FROM USING PRIOR YEAR'S CIP PUBLIC WORKS

International Truck $ 220,000 $ 100,740.48 $ 119,259.52 WASTE TREATMENT

Dodge Ram Truck 78,000 78,000.00

OT AL PRIOR YEAR'S VEHICLE REPLACEMENT $ 298,000 $ 100,740.48 $ 197,259.52

2


GENERAL CAPITAL BUDGET EXPENDED BALANCE INFORMATION TECHNOLOGY

PD Video Server $ 20,000 $ $ 20,000.00 POLICE DEPARTMENT

Radar Stalker Trailer 20,000 20,000.00 PUBLIC WORKS

Rebuild Rau Park Fishing Pier 15,000 15,000.00 AIRPORT

100 X 100 Public Hangar & Apron Exp. 137,370 137,370.00 WRAC8

Tightrope Cablecast VOD Server 8,500 7,690.00 810.00 PARK & RECREATION

Playground Equipment 160,000 160,000.00 Trishaw Bike 12,000 11,773.18 226.82

AQUATIC CENTER Extra Patio Space - Cement Work 25,000 25,000.00

TOTAL CURRENT GENERAL CAPITAL IMPROVEMENTS $ 397,870 $ 19,463.18 $ 378,406.82

WASTE WATER FUNDED CAPITAL IMPROVEMENTS WASTE TREATMENT

Replaced Boilers $ $ 36,576.00 $ (36,576.00) Eagle Lake L.S. 3 - New Pumps 17,500 16,876.03 623.97 Hwy 12 Lift Station Elimination Constr. 700,000 700,000.00

TOTAL CURRENT WASTE TREATMENT IMPROVEMENTS $ 717,500 $ 53,452.03 $ 664,047.97

3


THE FOLLOWING SHOWS GENERAL FUND CAPITAL PURCHASES MADE FROM USING PRIOR YEAR'S CIP

CAPITALALLOCAT~NS CITY HALL

Short Term Improvements District Heat Shutdown Remodel

FIRE DEPARTMENT Garage Floor Refinish

PUBLIC WORKS Heaters for Shop

AIRPORT Runway & Taxilane Rehab/Const.

AUDITORIUM ADA Requirements-Elevator/Restroom ($250,000 Required by Grant) Ext. Door Replacement/ADA Door Req. Auditorium Improvements

PARK & RECREATION Robbins Island Swansson Field - Orange/Elise Park Equipment

CIVIC CENTER BLA Sound System

AQUATIC CENTER Tuck Pointing

TOTAL PRIOR YEAR'S GENERAL IMPROVEMENTS

WASTE TREATMENT Pressure Washer Hwy 12 Basin Sump Pump Inspections Eagle Lake System Improvements

TOT AL PRIOR YEAR'S WASTE TREATMENT IMPROV.

BUDGET

$ 90,000 35,000

38,000

50 ,000

1,008,255

500,000

15,000 485,000

1,102,347 315,000 150,000

20,000

30,000

$ 3,838,602

$

$

20,000 200,000

220,000

$

EXPENDED

33,343.18

13,995.00

982,788.87

61,831.50

1,075,956.67

91,119.30

$ 2,259,034.52

$

$

7,726.28

81,454.15

89,180.43

BALANCE

$ 90,000.00 1,656.82

38,000.00

36,005.00

25,466.13

438,168.50

15,000.00 485,000.00

26,390.33 315,000.00

58,880.70

20,000.00

30,000.00

$ 1,579,567.48

$

$

(7,726.28) 20,000.00

118,545.85

130,819.57

4

General Fund Revenue As Of April 30, 2021

2020 Actual 2021 2021 Actual Year-To-Date Annual Budget Year-To-Date

Revenues

General Property Taxes $ 6,017,870.50 $ 6,430,290.00 $ 61,329.75 Licenses and Permits 406,188.97 505,710.00 125,271 .89 Intergovernmental 5,841,628.18 * 5,893,793.00 166,422.37 Service Charges 613,398.74 752,510.00 248,323.38 Fines and Forfeits 101,140.49 156,000.00 43,445.47 Special Assessments 1,838.86 1,100.00 Miscellaneous Revenue 981,482.29 1,150,450.00 192,493.15 Other Financing Sources 2,457,342.00 2,764,079.00 538,624.06

Total Revenues $ 16,420,890.03 $ 17,653,932.00 $ 1,375,910.07

% of2021 Budget

0.95% 24.77%

2.82% 33.00% 27.85%

0.00% 16.73% 19.49%

7.79%

5

General Fund Expenditures -General GovernmentAs Of April 30, 2021


Expenditures

City Administrator $ 341,148.08 * $ 539,834.00 $ 112,248.85 Mayor and Council 146,295.75 162,700.00 82,766.40 Planning/Development Services 633,161 .59 * 780,740.00 220,584.62 City Clerk 220,217.02 228,339.00 70,526.72 Assessing 115,701.00 122,522.00 Finance Department 482,410.25 619,470.00 166,446.43 Legal 316,677.49 * 250,000.00 89,119.55 City Hall 137,023.39 171,410.00 47,411.63 Information Technology 592,568.79 609,742.00 258,367.58 Office Services 29,133.66 31,600.00 5,233.62 Human Resources 150,667.97 178,609.00 46,316.28 Elections 134,945.65 28,465.00 6,677.00 Non-Departmental/Gen.Gov't. 424,064.39 1,190,988.00 278,467.42

Sub-Total General Gov't. 3,724,015.03 4,914,419.00 1,384,166.10

% of2021 Budget

20.79% 50.87% 28.25% 30.89%

0.00% 26.87% 35.65% 27.66% 42.37% 16.56% 25.93% 23.46% 23.38%

28.17%

6

General Fund Expenditures (Can't) -Public Safety and Streets/Highways

As Of April 30, 2021

2020 Actual 2021 2021 Actual % of2021 Year-To-Date Annual Budget Year-To-Date Budget

Expenditures

Police Department 5,116,088.71 * 5,196,316.00 1,685,790.50 32.44% Fire Protection 784,931.20 881,465.00 253,573.81 28.77% Non-Departmental/Pub.Safety 9,201 .25 19,500.00 8,826.89 45.27%

Sub-Total Public Safety 5,910,221.16 6,097,281.00 1,948,191.20 31.95%

Transit System 20,500.00 17,500.00 0.00% Engineering 723,749.90 * 716,217.00 222,049.22 31.00% Storm Water 51 ,284.41 75,750.00 110.00 0.15% Public Works 2,857,546.84 3,017,468.00 954,667.24 31.64% Non-Departmental/Pub.Works 1,000.00 0.00%

Sub-Total Streets/Highways 3,653,081 .15 3,827,935.00 1,176,826.46 30.74%

7

General Fund Expenditures (Can't) -Culture/Recreation and Transfers



Expenditures

WRAC 111,730.84 130,704.00 42,734.17 Library 494,201.13 549,332.00 109,333.00 Auditorium 41,352.81 123,001.00 8,930.91 Non-Departmental/C ulture-Recr. 42,607.00 93,643.00 88,642.60 Parks & Recreation 529,543.01 556,648.00 147,300.51 Civic Center 557,196.81 657,862.00 197,589.75 Community Center 169,488.19 189,726.00 55,330.57 Aquatic Center 112,597.26 249,499.00 19,363.97

Sub-Total Culture/Recreation 2,058,717.05 2,550,415.00 669,225.48

Transfers 2,492,032.00 1,290,914.00

Total Expenditures $ 17,838,066.39 $ 18,680,964.00 $ 5,178,409.24

* Indicates Over Budget

% of2021 Budget

32.70% 19.90%

7.26% 94.66% 26.46% 30.04% 29.16%

7.76%

26.24%

0.00%

27.72%

8

Waste Treatment Plant Revenues and Expenditures


Revenues Intergovernmental Service Charges Miscellaneous Revenue

Total Revenues

Expenditures Waste Treatment - Treatment Waste Treatment - Collections Waste Treatment - Biosolids Waste Treatment - Eagle Lake

Total Expenditures

* Indicates Over Budget

2020 Actual Year-To-Date

$ 99,405.23 10,060,753.98

199,644.79

$10,359,804.00

$ 5,094,741.81 250,076.48 177,827.77 43,086.50

$ 5,565,732.56

2021 2021 Actual Annual Budget Year-To-Date

* $ 75,000.00 $ 14,344.15 10,031,416.00 2,349,843.95

108,000.00 10,680.72

$ 10,214,416.00 ,, $ 2,374,868.82

$ 11,069,346.00 $1,717,882.81 591,427.00 73,187.88

* 370,325.00 14,116.57 * 62,650.00 23,686.33

$ 12,093,748.00 $ 1,828,873.59

% of2021 Budget

19.13% 23.42%

9.89%

23.25%

15.52% 12.37% 3.81%

37.81%

15.12%

9

Investment and Cash Balances As Of April 30, 2021

As of 12/31/2020 As of 04/30/2021 Percentage of Percentage of

Booked Booked Booked Booked Market Value Market Value Market Value Market Value

4M 28.7020% $ 15,014,706.40 28.9648% $ 15,015,641.76 Bremer Bank 17.5171% $ 9,163,601.08 8.0320% $ 4,163,877.62 Bremer Wealth Mgmt 12.4121% $ 6,493,077.55 12.5610% $ 6,511,728.94 Multi-Bank Securities 0.9513%> $ 497,668.50 0.9574% $ 496,321.00 UBS Financial Services 5.7377% $ 3,001,542.96 5.7907% $ 3,001,935.45 Wells Fargo Advisors 34.6797% $ 18, 141 , 804. 35 43.6942% $ 22,651,503.90

Total Investments 1 oo.0000°1o $ 52,312,400.84 100.0000% $ 51,841,008.67

Heritage Bank Cash $ 5,794,800.00 Cash $ 1,352,008.54 Bremer Wealth Mgmt Cash $ 1,046,795.81 Cash $ 32,997.52

Total Investments & Cash $ 59,153,996.65 $ 53,226,014.73

10

('.. V

,

C:

0 ·- ...., V

, CJ)

:::3 CJ

,

,-

PRIOR INVESTMENT BALANCE $ 51,841,008.67 SUMMARY OF TRANSACTIONS:

NEW INVESTMENT BALANCE $ 51,841,008.67

SECURITY SETTLEMENT MATURITY CALL COUPON RATE 2021 Yield To Prepaid 04/30/2021 BOOKED TYPE DATE DATE DATE RANGE Coueon Rates Maturity_ Interest PAR VALUE COST MARKET VALUE

1 Bremer Bank Money Mrkt-437680198 09/28/2018 NIA NIA 0.020% 0.020% NIA $ $ 4,163,806.90 $ 4,163,806.90 $ 4,163,877.62 .. 2 4M Money Mrkt-35205-101 01/3112020 NIA N/A 0.020% 0.020% NIA $ $ 12,005,584.10 $ 12,005,584.10 $ 12,005,768.35 .. 3 4M Money Mrkt-35205-101-P 01131/2020 NIA N/A 0.050% 0.050% NIA $ $ 3,009,753.35 $ 3,009,753.35 $ 3,009,873.41 .. 4 UBS Money Mrkt- 05/0512020 NIA N/A 0.010% 0.010% NIA $ $ 3,001,542.96 s 3,001,542.96 $ 3,001,935.45 5 Bremer Wealth Mgmt TB-341271AC8 + 12/04/2019 07/01/2021 2.638% 2.638% 1.112% s 5,622.24 $ 495,000.00 $ 501,276.60 $ 497,836.35 6 Bremer Wealth Mgmt TB-8827233K3 + 11/06/2019 08/01/2021 1.505% 1.505% 1.482% $ 709.65 $ 175,000.00 $ 174,359.50 $ 175,791.00 7 Bremer Wealth Mgmt TB-199492SD2 + 11/06/2019 08/15/2021 2.000% 2.000% 1.497% $ 922.22 $ 200,000.00 $ 200,864.00 $ 201,390.00 .. 8 Bremer Wealth Mgmt FHLB-3130AF5B9 10/13/2020 10/12/2021 3.000% 3.000% 0.166% $ 41.67 $ 500,000.00 $ 514,287.00 $ 507,801.00 9 Bremer Wealth Mgmt FFCB-3133EK3V6 + 10/28/2019 12/28/2021 1.600% 1.600% 1.699% $ 22.22 $ 450,000.00 $ 448,995.00 [a $ 455,068.67 ..

10 Bremer Wealth Mgmt TB-4423312X1 + 11/01/2019 03/01/2022 2.768% 2.768% 1.682% $ 1,968.36 $ 400,000.00 $ 408,156.00 $ 408,580.00 11 Multi-Bank Securities CD-084601WX7 03/27/2020 03/31/2022 N/A 1.200% 1.200% 1.200% $ $ 245,000.00 $ 245,000.00 $ 247,746.45 12 Wells Fargo Advisors CD-59013KHX7 'I 05/29/2020 I- 05/27/2022 N/A 0.300% 0.300% 0.300% $ $ 245,000.00 $ 245,000.00 $ 245,561.05 .. 13 Wells Fargo Advisors FHLMC-3134GV2M9 06/30/2020 06/30/2022 06/30/2021 0.300% 0.300% 0.300% $ $ 4,000,000.00 $ 4,000,000.00 $ 4,001,400.00 .. 14 Bremer Wealth Mgmt TB-102475HS2 11/13/2019 07/01/2022 4.000% 4.000% 1.932% $ $ 105,000.00 $ 110,718.30 $ 109,931.85 .. 15 Wells Fargo Advisors FHLMC-3134GVXA 1 +I 05/19/2020 i_ 08/19/2022 05/19/2021 0.310% 0.310% 0.307% $ 45.21 $ 750,000.00 $ 750,000.00 $ 750,120.00 16 Wells Fargo Advisors FHLMC-3134GVYZ5 +I 05/26/2020 1- 08/26/2022 05/26/2021 0.300% 0.300% 0.299% $ 25.00 $ 1,500,000.00 $ 1,500,000.00 $ 1,500,225.00 17 Bremer Wealth Mgmt TB-967338J70 + 11/08/2019 10/01/2022 3.000% 3.000% 1.955% $ 83.33 $ 500,000.00 $ 515,060.00 $ 517,520.00 18 Bremer Wealth Mgmt FFCB-3133EMCU4 10/13/2020 10/13/2022 0.190% 0.190% 0.190% $ $ 500,000.00 $ 500,000.00 $ 500,000.10 19 Wells Fargo Advisors FHLMC-3134GV6H6 07/20/2020 I- 10/20/2022 07/20/2021 0.320% 0.320% 0.320% $ $ 1,000,000.00 $ 1,000,000.00 $ 1,000,330.00 .. 20 Bremer Wealth Mgmt TB-689900VT2 + 11/01/2019 12/01/2022 2.100% 2.100% 1.575% $ 875.00 $ 100,000.00 $ 100,745.00 $ 103,159.00 .. 21 Bremer Wealth Mgmt TB-735456GF6 + 04/01/2020 12/01/2022 3.000% 3.000% 1.429% $ 5,591.67 $ 550,000.00 $ 567,468.00 $ 565,757.50 .. 22 Multi-Bank Securities CD-02007GMY6 + 03/12/2020 03/13/2023 N/A 0.900% 0.900% 1.435% $ 42.29 $ 245,000.00 $ 241,018.75 $ 248,574.55 .. 23 Bremer Wealth Mgmt TB-952718031 03/15/2021 05/01/2023 0.450% 0.450% 0.450% $ s 405,000.00 s 405,000.00 $ 404,829.90 24 Bremer Wealth Mgmt FNMA-3136G42C6 08/25/2020 08/25/2023 0.320% 0.320% 0.320% $ $ 500,000.00 $ 500,000.00 $ 500,419.75 .. 25 Wells Fargo Advisors FHLB-3130AK2Q8 09/01/2020 09/01/2023 12/01/2020 0.320% 0.320% 0.320% $ $ 2,000,000.00 $ 2,000,000.00 $ 1,998,360.00 26 Bremer Wealth Mgmt FFCB-3133EMBQ4 10/13/2020 10/05/2023 0.270% 0.270% 0.294% $ 3.75 $ 250,000.00 $ 249,812.50 $ 249,642.14 27 Wells Fargo Advisors FNMA-3136G46A6 10/27/2020 10/27/2023 10/27/2021 0.300% 0.300% 0.300% $ $ 1,000,000.00 $ 1,000,000.00 $ 1,000,220.00 28 Wells Fargo Advisors FHLMC-3134GXCAO 11/24/2020 11/24/2023 11/24/2021 0.320% 0.320% 0.320% $ $ 1,000,000.00 $ 1,000,000.00 $ 998,910.00 29 Wells Fargo Advisors FFCB-3133EMHL9 11/30/2020 11/30/2023 05/30/2021 0.310% 0.310% 0.310% $ 12.92 $ 1,500,000.00 $ 1,500,000.00 $ 1,498,485.00 30 Wells Fargo Advisors CD-8824 H JP6 A 12/18/2020 12/18/2023 03/18/2021 0.350% 0.350% 0.350% $ $ 245,000.00 $ 245,000.00 $ 245,034.30 31 Bremer Wealth Mgmt TB-436308HFO 05/11/2020 04/01/2024 N/A 5.000% 5.000% 1.165% $ $ 200,000.00 $ 229,858.00 $ 227,112.00

32 Bremer Wealth Mgmt FFCB-3133EMBD3 09/25/2020 09/24/2024 0.360% 0.360% 0.390% $ 8.00 $ 200,000.00 $ 199,750.00 $ 198,629.09 33 Wells Fargo Advisors CD-05600XBJ8 11/25/2020 11/25/2024 02/25/2021 0.300-0.600% 0.300-0.400% $ $ 245,000.00 $ 245,000.00 $ 243,596.15 34 Bremer Wealth Mgmt FHLMC-3134GWND4 03/02/2021 08/12/2025 0.600% 0.600% 0.704% $ 79.17 $ 250,000.00 $ 248,750.00 $ 246,752.59 35 Wells Fargo Advisors FHLB-3130AKLN4 01/14/2021 I- 10/14/2025 01/14/2022 0.200-3.500% 0.200-0.250% $ $ 1,000,000.00 $ 1,000,000.00 $ 987,200.00 36 Wells Fargo Advisors CD-48128UQYB 11/13/2020 11/13/2025 05/13/2021 0.400-1.000% 0.400% $ $ 245,000.00 $ 245,000.00 $ 242,746.00 37 Wells Fargo Advisors FHLB-3130AKTT3 01/29/2021 01/29/2026 07/29/2021 0.300-1.000% 0.300% $ $ 2,000,000.00 $ 2,000,000.00 $ 1,967,780.00 38 Wells Fargo Advisors FHLB-3130AKWD4 02/09/2021 02/09/2026 08/09/2021 0.300-0.750% 0.300% $ $ 2,000,000.00 $ 2,000,000.00 $ 1,979,120.00

39 Wells Fargo Advisors CD-46147UUJ7 02/12/2021 02/12/2026 05/12/2021 0.500% 0.500% 0.500% $ $ 245,000.00 s 245,000.00 $ 241,425.45

40 Wells Fargo Advisors FHLB-3134ALGY 4 03/16/2021 03/16/2026 06/16/2021 0.500-1.000% 0.500% $ $ 755,000.00 $ 755,000.00 $ 750,990.95

41 Bremer Wealth Mgmt TB-837445AL9 02/09/2021 07/01/2026 3.250% 3.250% 0.915% $ 1,503.13 $ 450,000.00 $ 505,143.00 $ 491,508.00 42 Bremer Wealth Mgmt FFCB-3130AMAQ5 07/22/2021 07/26/2026 1.000% 1.000% 1.000% $ $ 150,000.00 $ 150,000.00 $ 150,000.00 43 Wells Fargo Advisors FHLB-3130ALYA6 04/28/2021 04/28/2026 07/28/2026 0.550-2.000% 0.550% $ 1,000,000.00 $ 1,000,000.00 $ 1,000,000.00 44 Wells Fargo Advisors FHLB-3130ALX66 04/29/2021 04/29/2026 10/29/2021 0.600-3.000% 0.600% $ 1,000,000.00 $ 1,000,000.00 $ 1,000,000.00

45 Wells Fargo Advisors FHLB-3130ALZ80 04/29/2021 04/29/2026 07/29/2021 0.600-3.000% 0.600% $ 1,000,000.00 $ 1,000,000.00 $ 1,000,000.00

CURRENT INVESTMENT BALANCE $17,555.83 $ 51,780,687.31 $ 51,926,948.96 $ 51,841,008.67

Market Values As Of 12/31/20 A Monthly Interest Payments # Quarterly Interest Payments

USTN: US Treasury Note • Annual Interest Payments Finance Director Date

TB: Taxable Bond + Pre aid Interest - Interest P mts will be based on urchase date @. Bremer Wealth Mgmt shows new cost (after $50,000 called on Accounting Coordinator Date

2/11/21) as $449,095.50. Difference of $100.50

Summary of Investments By Institution Percentage of

Booked 04/30/2021 Booked Market Value Par Value Cost Market Value

4M 28.9648% s 15,015,337.45 $ 15,015,337.45 s 15,015,641.76 Bremer Bank 8.0320% s 4,163,806.90 s 4,163,806.90 s 4,163,877.62 Bremer Wealth Mgmt 12.5610% s 6,380,000.00 $ 6,530,242.90 $ 6,511,728.94 Multi-Bank Securities 0.9574% $ 490,000.00 $ 486,018.75 $ 496,321.00 UBS Financial Services 5.7907% $ 3,001,542.96 $ 3,001,542.96 $ 3,001,935.45 Wells Fargo Advisors 43.6942% $ 22,730,000.00 $ 22,730,000.00 $ 22,651,503.90

Grand Totals 100.0000% $ 51,780,687.31 $ 51,926,948.96 $ 51,841,008.67

63.0032%

Money Market 42.7875% $ 22,180,687.31 s 22,180,687.31 $ 22,181,454.83 CD Certificate of Deposit 3.3076% $ 1,715,000.00 $ 1,711,018.75 $ 1,714,683.95 FFCB Federal Farm Credit Bank 5.8869% $ 3,050,000.00 $ 3,048,557.50 $ 3,051,825.00 FHLB Federal Home Loan Bank 21.5876% $ 11,255,000.00 $ 11,269,287.00 $11,191,251.95 FHLMC Federal Home Loan Mortgage Corp 16.3919% $ 8,500,000.00 $ 8,498,750.00 $ 8,497,737.59 FM Farmer Mac 0.0000% $ $ $ FNMA Federal National Mortgage Association 2.8947% $ 1,500,000.00 $ 1,500,000.00 s 1,500,639.75 TB Taxable Bond 7.1438% $ 3,580,000.00 s 3,718,648.40 $ 3,703,415.60 USTN US Treasury Note/Bond 0.0000% s $ $

Grand Totals 100.0000% S 51,780,687.31 $ 51,926,948.96 $ 51,841,008.67

Operating revenues Residential

Commercial/industrial

Energy acquisition/fuel adj

City Franchise Fee

Transmission

Miscellaneous

Total operating revenues

Operating expenses Production operation

Production maintenance

Purchased power

Transmission operation

Transmission maintenance

Distribution operation

Distribution maintenance

Customer service

Energy Services

General & administrative

Depreciation

Total operating expenses

Operating income Other income

Other expense

Net earnings

Cash Payment to City

Retained earnings

WILLMAR MUNICIPAL UTILITIES

ELECTRIC DIVISION

MARCH 2021

Month Month

Amount Budget*

$282,219 $653,007.58 $1,919,437

$1,447,269 $1,576,528 $4,427,463

$0 $0 $0

$182,911 $217,336 $668,693

$226,247 $162,500 $641,140

$37,994 $52,423 $187,768

$2,176,639 $2,661,794 $7,844,501

$12,493 $8,083 $22,673

$39,659 $20,851 $53,407

$939,313 $1,221,662 $2,680,834

$266,863 $350,944 $852,679

$15,873 $13,784 $21,186

$61,565 $69,624 $195,172

$54,579 $68,256 $146,536

$13,250 $20,685 $40,948

$9,133 $15,019 $18,190

$195,342 $313,750 $578,581

$171,427 $176,307 $514,792

$1,779,496 $2,278,964 $5,124,997

$37,044 $50,897 $98,773

$126 $125 $211

-$36,918 -$50,772 -$98,562

$179,383 $178,070 $538,150

$254,678 $255,532 $2,279,9 1!7

YTD

Budget*

$1,959,022.75

$4,729,582.50

$0

$652,009

$487,500

$157,268

$7,985,382

$24,250

$62,552

$3,664,985

$1,052,833

$41,351

$208,873

$204,767

$62,054

$45,057

$941,250

$528,920

$6,836,892

$152,691

$375

-$152,316

$534,211

$766,595

* The Monthly & YTD Budget Amounts are Annual Budget divided by 12.

Seasonal energy rates will cause actual to be different than budget

during the early part of the year, but will catch up over the higher

summer months.

$1,864,505

$4,537,484

$0

$609,570

$502,742

$307,078

$7,821,379

$208,437

$93,319

$2,912,813

$732,969

$31,289

$195,370

$194,164

$35,043

$32,658

$710,064

$528,904

$5,675,031

$151,274

$2,830

-$148,444

$538,150

$1,756,6421

Notes: Residential and Commercial/Industrial revenues are down approximately $55,000 from prior year. Expenses are

down approximately $550,000 from prior year. Overall retained earnings are up approximately $522,000 from prior year.

Operating revenues Residential

Commercial/industrial

Miscellaneous


Operating expenses Production operation

Production maintenance

Purchased power

Distribution operation

Distribution maintenance

Customer service

Energy Services

General & administrat ive

Depreciation


Operating income Other income

Other expense

Net earnings


Retained earnings


WATER DIVISION

MARCH 2021

Month Month

Amount Budget*

$141,365 $167,937 $413,297

$145,647 $162,168 $420,787

$2,780 $7,750 $8,313

$289,792 $337,855 $842,397

$20,757 $28,446 $94,477

$2,688 $12,577 $6,854

$0 $13,651 $0

$22,710 $22,173 $60,546

$27,729 $24,988 $77,140

$7,000 $6,522 $20,028

$0 $0 $0

$36,240 $20,556 $97,125

$32,541 $31,228 $97,331

$149,666 $160,141 $453,502

$3,940 $4,951 $10,699

$0 $0 $0

-$3,940 -$4,951 -$10,699

$0 $0 $0

$144,067 $182,665 $399,594

YTD

Budget*

$503,812 $355,346

$486,505 $350,975

$23,250 $7,180

$1,013,566 $713,501

$85,337 $80,409

$37,730 $30,885

$40,954 $44,993

$66,520 $54,946

$74,964 $23,470

$19,567 $17,497

$0

$61,667 $73,763

$93,685 $93,052

$480,423 $419,014

$14,853 $14,594

$0 $0

-$14,853 -$14,594

$0 $0

$547,996 $309,0Bl j

* The Monthly & YTD Budget Amounts are Annual Budget divided by 12.

Seasonal energy rates will cause actual to be different than budget

during the early part of the year, but will catch up over the higher

summer months.

Notes: After factoring in a 20% rate increase for 2021, Residential and Commercial/Industrial revenues are down

approximately $13,500 from where we would expect them to be. Expenses are up approximately $34,500 from prior

year. Overall retained earnings are up approximately $90,500 from prior year.

Operating revenues Residential Commercial/industrial Energy acquisition/fuel adj City Franchise Fee Transmission Miscellaneous


Operating expenses Production operation Production maintenance Purchased power Transmission operation Transmission maintenance Distribution operation Distribution maintenance Customer service Energy Services General & administrative Depreciation


Operating income Other income Other expense

Net earnings


Retained earnings


ALL DIVISIONS

MARCH 2021

Month Month Amount Budget*

$423,584 $820,945 $2,332,734 $1,592,916 $1,738,696 $4,848,250

$0 $0 $0 $182,911 $217,336 $668,693 $226,247 $162,500 $641,140

$40,774 $60,173 $196,082

$2,466,432 $2,999,649 $8,686,898

$33,250 $36,529 $117,151 $42,347 $33,427 $60,261

$939,313 $1,235,313 $2,680,834 $266,863 $350,944 $852,679

$15,873 $13,784 $21,186 $84,275 $91,798 $255,718 $82,308 $93,244 $223,676 $20,250 $27,207 $60,976

$9,133 $15,019 $18,190 $231,582 $334,306 $675,706 $203,968 $207,535 $612,122

$1,929,162 $2,439,105 $5,578,499

$40,984 $55,848 $109,472 $126 $125 $211

-$40,858 -$55,723 -$109,261

$179,383 $178,070 $538,150

$398,744 $438,197 $2,679,510

YTD Budget*

$2,462,834 $2,219,851 $5,216,087 $4,888,459

$0 $0 $652,009 $609,570 $487,500 $502,742 $180,518 $314,257

$8,998,948 $8,534,880

$109,587 $288,846 $100,282 $124,204

$3,705,939 $2,957,807 $1,052,833 $732,969

$41,351 $31,289 $275,393 $250,316 $279,731 $217,634

$81,621 $52,540 $45,057 $32,658

$1,002,917 $783,827 $622,605 $621,955

$7,317,315 $6,094,045

$167,544 $165,868 $375 $2,830

-$167,169 -$163,038

$534,211 $538,150

$1,314,591 $2,065,723

* The Monthly & YTD Budget Amounts are Annual Budget divided by 12. Seasonal energy rates will cause actual to be different than budget during the early part of the year, but will catch up over the higher summer months.

Notes: Overall, retained earnings are up approximately $614,000 from prior year.

$4,000,000

$3,500,000

$3,000,000

$2,500,000

$2,000,000

$1,500,000

$1,000,000

$4,000,000

$3,500,000

$3,000,000

$2,500,000

$2,000,000

$1,500,000

$1,000,000

$1,600,000

$1,400,000

$1,200,000

$1,000,000

$800,000

$600,000

$400,000

$200,000

$-

Jan

Jan

Ja n

I Feb Mar Apr

I Feb Mar Apr

Feb Mar Apr

Revenue

May Jun Ju l

■ 2021 ■ 2020

Expense

I May Jun Jul

■ 2021 ■ 2020

Retained Earnings

I I I May Jun Jul

■ 2021 ■ 2020

Aug Sep

I Aug Sep

I I Aug Sep

Oct

-Oct

Oct

Nov

I Nov

Nov

Dec

I Dec

Dec

Revenue

$10,000,000

$9,000,000

$8,000,000

$7,000,000

$6,000,000

$5,000,000

$4,000,000

$3,000,000

$2,000,000

$1,000,000 YTD

■ 2021 ■ 2020

$7,000,000

$6,000,000

$5,000,000

$4,000,000

$3,000,000

$2,000,000

$1,000,000

Expense

YTD

■ 2021 ■ 2020

Retained Earnings

$3,000,000

$2,500,000

$2,000,000

$1,500,000

$1,000,000

$500,000

$· YTD

■ 2021 ■ 2020

City of Willmar



Agenda Section: Originating Department: Planning & Development

Resolution No Prepared by: David Ramstad

Ordinance No Reviewed By: Brian Gramentz

No. of Attachments Three Presented By: David Ramstad

Item: Consider applications received for appointment to various boards/commission.

RECOMMENDED ACTION:

Applications presented for approval at this council meeting.

OVERVIEW:

The City receives applications for boards/commissions and currently there are vacancies in the Board of Zoning

Appeals and Planning Commission for which these applicants may be considered.

PRIMARY ISSUES/ALTERNATIVES TO CONSIDER:

BUDGETARY/FISCAL ISSUES:

ATTACHMENTS:

Applications

1

5.J.

Application for Appointment to

City Board/Committee/Commission

Please indicate the Board/Committee(s)/Commission(s) to which you are interested in being appointed. (If more than one, please number in order of choice.)

X

Name:

Airport Commission (meets monthly)

Cable Advisory Board (meets as needed)

Charter Commission (meets as needed)

Park and Recreation Board

City/County Economic Development Operations Board (meets monthly)

City of Willmar HRA

Human Rights Commission (meets as needed)

Municipal Utilities Commission (meets bi-monthly)

Pioneerland Library System Board (meets monthly)

Planning Commission (meets bi-monthly)

Police Civil Service Commission (meets first Monday in February each year and on as-needed basis thereafter)

Rice Memorial Hospital (meets bi-monthly)

Willmar Convention and Visitors Bureau

Zoning Appeals Board (meets monthly)

Ad hoc Task Forces (will be posted and will meet on an as-needed basis)

Applicant Information

L a, l( 111 c!.- r Date of Application: £ 2 -s- - ;:; I Address: /?/q e-'!!a.. 4 ,/e . r\J l,U PhoneNo. 3c:2D- P2~-,S-3jJ<;L (Certain Bo.;;.ds andCommissions may require that you arji resident of the City of Wi llmar) T Email: /tx_ l-L.Yf) e,__ Y' (!_ (;iJ e,..,.r{ ~ V-fe_ Y ·"' //} e _j_ ()

What prompted you to make application for a citizen committee? "" 5 t/4- /{J f d i c> T c,t,,rA. (),,Orn IY7 u 1/J / /-( 0 .J2Y7 v iJ Ive- d /'n cf/I( 8t., B Z->a d s-

l

. £e~': '/f0;;:~;;2~:t;:·: 0~ '

1a72:;2 ~ d µJd<Ll_d I, le<---,;, (1__, ()Y7 h h ?( e_ (!_, 1 f ✓ / h t) cJ I tY e-rn_ e n _ L,, Pa~ -j- f? / 6(.JI h I hr

I {!_ z; ff? }YI 1 5 1 D ff1_ PY! e //Y7 b-€A_-) ·

List any special background or experience you have which would be helpful to this

Boar9JCommittee/Commission: . r , ,

;-:wr Pk /1/J / b £ (! ,1Y/?/'77 / 5/ c)///.J 02 ~ ,/2rl!/V ~ p-

m /( (!__ a /JJ ,rnL? cl /2 1 , C- e ~e //1/e 01'.~--C ce-(, I {SC(LC:es~

List your educational background: , , s , c;L, tJ L) a ./7 e,-(_ de , rac/4tc,-J e__ c iJ/I I ,n {' oYr1 /71V-47, , r.! c:> / ~ p - n tbt ~

List any social, fraternal, patriotic, governmental, or service organizations, which you have or currently are

serving on: • \., /) .

S .e../1 cJ , 'n iJ , dr\.J ;_, u/-/ I rYJ c,.A-- (' ,r.rv, fr} ,-,,,;n; 1 In ,,, q f r~ Va:c:;L/oJ , yn &?-nj~ 13 PuJ. rfd'v/..>c•"?'Z'.'.'. t!~rn/7ke .~

1 7 / C cT},--J'? e,un r

If you are employed, please provide the name and address of your employer and your position: ,- J' ,( _.,, . ' I . /7 " . I ,;/} I: C (, t. o.._ t'c\.... . ~

e Ii re at t!Yr! / C- ,ce_ -e IJ I e r . , - " 1 ,

Please return completed application to:

Or fax completed forms to:

Mayor's Office 333 SW 6th Street Willmar, MN 56201

(320) 235-4917



Please indicate the Board/Committec(s)/Commission(s) to which you arc interested in being appointed. (If more than one, please number in order of clioice.J

-X-



Charter Commission (meets as ll(?eded)


City/County Economic Development Operations Board (meet~ monthly)

City of Willmar !IRA











Name: ~Clo £r-;c:.ksol)-1hoeJ,\ke.. Date of Application: ~ { 1.l.P Address: rs:os &c.~(" Av,_ st 11 '3 Phone No. 31o 4-to 0"3 Sl (Certain Boards and Commissions may require that you arc a resident of the City of Willmar)

Email: t>..,\~. (1(5 ~f1,v.;l.c,,.,.,. '

What prompted you to make application for a citizen committee? -=-'l'--'&'9:~~"o;;.;..,~\,--... c::: ... ,•b.:...i . .--F(J"--f.,-".,:..;."'..:'•-"-c'S"<"-• -

""'4,\ :I" b-.A a CitAd- ctc&..wA! .. ~ h AAL •

-Briefly tell us why you want to serve on this Board/Committee/Commission:

T w• .. + Ii, k -/k i~,'4-\ "'"k'"'

as a GQ.D_&r•p"-..... \ ±t.c.\..r +t. \- j.<"'e .. +'-'-\ 1'J.<i.f#-cT !.Di..)

k¼, 1& ;~

(>.Jr c. o""',......,"" .11 ~ ,·'1,~52( k.. 'r

~('t:)I ... )~

List any special background or Board/Committee/Commission:

:r • - a ~eO&N. rk"\

experience you have which would be helpful to this

List your educational background: &o {\o ,ts t, ' I J / Sf. j,L"'~ L).,,;ve,~;l":1 ' I '1 I •

SMSv Gt.J.,.+c. {Jn>£r,....._ 't'Z.

List any social, fraternal, patriotic, governmental, or service organizations, which you have or currently are serving on:

If you are employed, please provide the name and address of your emplo er and your position:

w:,\"" .. r .M;M\e ~o it' ~ -tr.k

~ (,J; 1 ... ..,. ,w 'S"',10




(320) 235-4917



Please indicate the Board/Committee(s)/Commission(s) to which you are interested in being appointed. (If more than one, please number in order of choice.)

X



Charter Commission (meets as needed)


City/County Economic Development Operations Board (meets monthly)

City of Willmar HRA











Name: Steven Dresler Date of Application: _4_/2~2~/2~0~2~1 ___ _

Address: 308 Country Club Dr. NE Phone No. 320-905-5~0 □ (Certain Boards and Commissions may require that you are a resident of the City of Willmar)

Email: [email protected]

What prompted you to make application for a citizen committee? To increase my civic involvement

Briefly tell us why you want to serve on this Board/Committee/Commission:

To be involved in building towards growth and improvement of our community for all citizens.

List any special background or experience you have which would be helpful to this Board/Committee/Commission:

Years in the construction industry and serving on managment boards

List your educational background: BA from UofM. Additional training in team management, risk assessment,

List any social, fraternal, patriotic, governmental, or service organizations, which you have or currently are serving on:

WC Habitat for Humanity-- Board Member, Associated Building Contractor (ABC)--Safety Board Member,

American Society of Safety Professionals (ASSP) Member

If you are employed, please provide the name and address of your employer and your position:

Marcus Construction Co., Inc. 2580 Hwy 12 E Willmar, MN. 56201

Safet Director




(320) 235-4917

Issued Dates: 5/1/2021 to 5/31/2021

Report Name: Monthly External Permits Report

Permit Type(s): Building, Mechanical, Plumbing Monthly External Permits ReportPage: 1

Printed: 6/1/2021City of Willmar

Permit #

Issued

Date ValuationOwner and Site Address

Total Permit

Fee

Permit Sub-Type

and Work Type Description

WI030414 5/12/2021 $6,500.00 $33.2595-665-0270

Lot 17, Block 2

Perkins 5th Addition

Reroofing

Residential Add/Alter

Hudoba/Josephine A

1013 Olena Ave SE

Residential Reroof/ Replace

Egress Window

WI030415 5/3/2021 $6,676.00 $56.0095-683-0690

Lot 19, Block 5

Portland Acres 3rd

Addition

Single Family

Replace

Thompson/Jonathan &

Ashley

312 26th Ave SW

Gas Furnace & A/C

Replacement

WI030416 5/3/2021 $3,500.00 $31.0095-671-0560

Lot 6, Block 4

Pleasant View Second

Addition

Single Family

Replace

Mork/Andrew & Kelley

Mcclure

1508 9th St SE

Gas Furnace Replacement

WI030420 5/3/2021 $42,535.00 $865.6695-134-0060

Lot 6

College Park

Garage

Garage/Shed

O'Meara/Daniel R & Sheila

M

1609 College Park Cir NW

28x34 Detached Garage

WI030421 5/11/2021 $8,000.00 $34.0095-861-0310

Lot 1, Block 3

West Park 2nd Addition

Reroofing


Lessman Trust/Richard &

Jean

1412 18th St SW

Residential Reroof

WI030422 5/3/2021 $700.00 $1.0095-740-1410

Block 9

Spicer`s Addition

Install Egress Window


Muldrow

515 4th St SE

Egress Window

WI030423 5/6/2021 $3,000.00 $1.5095-222-0110

Lot 11, Block 2

Ferrings 2nd Addition

Reroofing


Carlson/David B & Nancy

L

512 Julii St SE

Residential Reroof

WI030424 5/3/2021 $3,000.00 $31.5095-672-0040

Lot 4, Block 1

Pleasant View

Reroofing


Schultz/Scott

1212 12th St SE

Residential Reroof

WI030426 5/6/2021 $4,500.00 $2.2595-220-0760

Lot 6, Block 7

Ferring`s Addition

Reroofing


Lundquist/Bruce &

Deborah

222 Anthony St SE

Residential Reroof

WI030427 5/1/2021 $4,500.00 $32.2595-850-0080

Block 1

West Orchard Addition

Reroofing


Thein/Sherron

1120 Florence Lane SW

Residential Reroof

WI030428 5/6/2021 $3,600.00 $31.8095-260-0010

Lot 1

Gordhamer`s Addition

Reroofing


Carlson/Rick

333 Robert St SE

Residential Reroof

Issued Dates: 5/1/2021 to 5/31/2021




Permit #

Issued


Total Permit

Fee

Permit Sub-Type


WI030429 5/6/2021 $5,000.00 $32.5095-006-5430

Block 98

First Addition To The Town

Of Willmar

Reroofing


Halvorson/Daniel

712 11th St SW

Residential Reroof

WI030430 5/6/2021 $4,000.00 $32.0095-833-1350

Lot 25, Block 7

Valley Brook Estates

Reroofing


Fransen/Jeffrey L

3225 7th Ave NW

Residential Reroof

WI030431 5/6/2021 $2,500.00 $31.2595-672-0050

Block 1

Pleasant View

Reroofing


Polta/Anne

1216 12th St SE

Residential Reroof

WI030432 5/6/2021 $2,500.00 $31.2595-672-0055

Block 1

Pleasant View

Reroofing


Fokken/Mary Ann B

1218 12th St SE

Residential Reroof

WI030433 5/11/2021 $40,000.00 $70.0095-148-0620

Lot 20, Block 3

Eagles Landing

Siding


Larson/Timothy P &

Connie R

3024 Eagle Ridge Dr E

Residential Reside

WI030434 5/4/2021 $238,065.00 $2,729.7495-882-0580

Lot 17, Block 4

Woodberry Addition

New

New Single-Family Dwelling

Strom/ Steve & Kathy

509 28th St SE

WI030435 5/4/2021 $238,065.00 $120.0395-882-0580

Lot 17, Block 4

Woodberry Addition

Single Family

New

Strom/ Steve& Kathy

509 28th St SE

WI030436 5/4/2021 $0.00 $156.0095-882-0580

Lot 17, Block 4

Woodberry Addition

Single Family

New

Strom/ Steve& Kathy

509 28th St SE

WI030437 5/3/2021 $1,112,333.00 $9,327.8895-872-0170

Lot 7, Block 1

Willmar Industrial Park

Alteration

Commercial Add/Alter

Mssd Properties Llc

2701 4th Ave SW

Interior Remodel & prep

building for phase 2 addition

WI030438 5/6/2021 $15,000.00 $7.5095-006-3750

Block 83


Of Willmar

Reroofing


Kraus/Travis J

716 4th St SW

Residential Reroof

WI030439 5/28/2021 $42,892.00 $865.8495-248-0330

Block 3

Glacial Valley Estates

Garage

Garage/Shed

Lara/Morgan R & Pedro

2805 6th Ave NW

24x40 Detached

Issued Dates: 5/1/2021 to 5/31/2021




Permit #

Issued


Total Permit

Fee

Permit Sub-Type


WI030440 5/6/2021 $122,000.00 $61.0095-003-2710

Block 26

Willmar, Town Of

(Original)

Alteration

Commercial Add/Alter

Czarnetski and Butler

Properties Llc.

124 Benson Ave SW

Residing Exterior and Adding

5 Garage Doors

WI030441 5/12/2021 $7,400.00 $53.7095-682-0140

Lot 4, Block 2

Portland Acres 2nd

Addition

Siding


Nelson/Aaron J & Jaime J

2408 8th St SW

Residential Reside

WI030442 5/12/2021 $3,375.00 $26.0095-350-0050

Lot 5

Hoaglund`s Subdivision

Single Family

Replace

Mohlin/Daniel W & Karen

T

1012 17th St SW

A/C Replacement

WI030443 5/11/2021 $22,000.00 $41.0095-148-0340

Lot 1, Block 2

Eagles Landing

Reroofing


Glup/Scott S & Kristi K

3407 Eagle Ridge Dr W

Residential Reroof

WI030444 5/12/2021 $17,823.00 $88.9195-250-0340

Lot 14, Block 2

Glarum`s Addition To

Willmar

Siding


Espinoza/Rudy

500 Johanna Ave SE

Residential Reside/ Reroof

WI030451 5/13/2021 $2,500.00 $31.2595-090-2330

Lot 13

Booth`s Addition To

Willmar

Reroofing

Garage/Shed

Harding/Patricia J

1125 6th St SW

Residential Reroof

WI030452 5/13/2021 $8,467.00 $251.3295-280-2320

Block 13

Hanson`s Addition To

Willmar

Drainage system


Bernard/Robert

1017 3rd St SW

Interior Drain Tile, Carbon

Fiber Straps

WI030453 5/13/2021 $8,438.00 $251.3195-922-7950 Drainage system


Kidwell/Joseph & Sheila

614 Parkview Rd SW

134' Interior Drain Tile

WI030454 5/14/2021 $2,122.00 $31.0695-137-0214

Lot 10, Block 3

Country Club Terrace

Reroofing


Larue/Mary M

2302 6th St NE

Residential Reroof

WI030455 5/14/2021 $7,500.00 $103.7595-137-0180

Block 2

Country Club Terrace

Siding


Rossell/Gerald & Cynthia

A

605 26th Ave NE

Residential Reside

WI030456 5/14/2021 $7,500.00 $78.7595-914-1050 Commercial/Ind

Alt/Remodel

Keymer Trust/Kenneth Lee

1406 Hwy 12 E

Makeup Air for a Type I

Commercial Kitchen Hood

Issued Dates: 5/1/2021 to 5/31/2021




Permit #

Issued


Total Permit

Fee

Permit Sub-Type


WI030457 5/17/2021 $7,000.00 $209.3495-480-0010

Block 1

Leary`s Addition

Deck


Schmitz/Alexis

1200 5th St SW

Residential Deck

WI030458 5/18/2021 $13,014.00 $36.5195-390-0230

Block 2

Iverson Park

Reroofing


Leuze/Daniel M & Stefanie

J

1416 12th Ave NE

Residential Reroof

WI030462 5/18/2021 $3,000.00 $31.5095-006-2620

Block 75


Of Willmar

Reroofing


Rieckman Revoc

Trust/Laural A

620 9th St SW

Residential Reroof

WI030464 5/18/2021 $10,000.00 $85.0095-570-0470

Block 3

Nursery Addition

Reroofing


Clark/Jennifer L

1101 13th St SW

Residential Reroof/Siding

WI030465 5/25/2021 $0.00 $1.0095-003-2460

Block 23

Willmar, Town Of

(Original)

Commercial/Ind

Alt/Remodel

Mejia/Juan

119 5th St SW

Commercial Plumbing - La

Michoacana Market Alteration

WI030466 5/25/2021 $13,000.00 $36.5095-911-0320 Reroofing


Sorenson/Knute R

1209 Lakeland Dr NE

Residential Reroof

WI030467 5/25/2021 $0.00 $26.0095-670-0830

Lot 3, Block 4

Pleasant View Addition

Single Family

Replace

Palmquist/Brian E &

Megan M

1309 11th St SE

A/C Replacement

WI030471 5/25/2021 $4,800.00 $77.4095-922-8120 Commercial/Ind

Replace

Casey'S Retail Company

1021 19th Ave SW

A/C and Air Handlers

WI030472 5/25/2021 $10,817.00 $26.0095-915-2610 Single Family

Replace

Hannasch/Thomas E &

Mary Jo

815 Kandiyohi Ave SW

A/C Replacement

WI030473 5/25/2021 $8,000.00 $34.0095-148-0150

Lot 15, Block 1

Eagles Landing

Reroofing


Wickliff/Anthony &

Michelle

3405 Eagle Ridge Dr E

Residential Reroof

WI030475 5/28/2021 $2,800.00 $31.4095-080-0140

Lot 14, Block 1

Bon-Van Acres

Reroofing


Johnson/Ralph & Alvera

1409 Grace Ave SW

Residential Reroof

WI030476 5/26/2021 $3,450.00 $26.0095-667-0170

Phoenix On Fifth - Condo

#8

Single Family

Replace

Hieronimus/Robert &

Penny

520 5th St #217 SW

A/C Replacement

Issued Dates: 5/1/2021 to 5/31/2021




Permit #

Issued


Total Permit

Fee

Permit Sub-Type


WI030477 5/27/2021 $1,800.00 $31.0095-006-6880

Lot 4, Block 109


Of Willmar

Reroofing


Bowers/Peter & Emily

310 12th St SW

Residential Reroof

46Count: $2,073,672.00Totals: $16,193.90

Year-to-Date Summary (1/1/2021 through 5/31/2021)

248Count: $8,863,525.00YTD Totals: $88,663.29

Willmar Lakes Area CVS Board Meeting Via Zoom

Tuesday, April 20, 2021@ 12:00 Noon

Approved 5/18/2021

Members Present: John Dahl, John Wallin, Judy Thompson, Sue Steinert, Sabrina Lere, Audrey Nelsen, David Feist, Ken Warner, Rob Baumgarn, Janet Demuth, Art Benson, and Doug Kuehnast

Members Excused: Dave Baker

Members Absent: Dave Henle, Denny Baker and Steve Gardner

Beth Fischer and Tanya Rosenau Staff Present:

I. Call to Order: Feist called the meeting to order at 12:04pm. a. Additions or corrections to the agenda: There were no additions or corrections to the agenda.

II. Approve Minutes from the March 16, 2021 Meeting: It was MSC (m/Thompson; s/Wallin) to approve the minutes from the March 16, 2021 meeting.

Ill. Financial Report: Thompson presented the financial report and reviewed the lodging tax revenues report. It was MSC (m/Benson, s/Wallin) to approve the financial report as it was presented.

IV. Committee Reports/Updates: a. Sports: Baumgarn shared the presentation that LSE Architects presented to the City Council on

March 15. He shared a map with all of the potential projects included. The new Event and Recreation Center will include two gyms for basketball, volleyball, pickleball, and tennis; two changing rooms; a shower room; two meeting rooms; a children's playroom; and a warming kitchen. There is potential for a community room as an alternative option if bids come in low enough. The new event center will have 25,000 square feet of dry floor space that includes the pre-function hallway space. The new event center would be part of the Civic Center so their staff would be in charge of booking the space. When there's not events coming in, it'll be used for recreational activities. The competitive bid opened yesterday. They are concerned about the rising cost of steel and that companies are not holding their prices for more then 2-3 days. The overall budget for the Event and Recreation Center is $10 million. The Willmar Youth Baseball Tournament is progressing nicely with only a few open spots. They have finalized an agreement with West Central Hockey to have summer ice in June and July. Baumgarn met with the high school to discuss having their graduation at the civic center.

[Benson left meeting]

b. Leisure: Fischer shared that they discussed the importance of new blog articles for the website. Several committee members are writing a blog as a guest blogger. They talked about how to celebrate Tourism Week. Fischer is asking each tourism related business to take a picture of them and their staff in front of their business with a thank you sign. She asked the CVB Board to do this as well and email her the photos by May 1st. They also discussed updating the Top 10 Attractions blog. The West Central Wakesurf Event has been cancelled for this year and Studio Hop is hoping to take place in the fall. Lots of events starting to be planned for the summer, which is a good sign.

c. Meetings & Conventions: No new business to report. d. Visitor Guide: Steinert shared that the guide has been sent to the printer. They will be printing

25,000 guides and storing them at the CVB office. Fischer asked for volunteers to help unload the guides. When they arrive, Fischer will deliver them to the tourism racks.

V. Affiliated Partnership Updates/Reports (if applicable): a. Spicer Commercial Club: Feist shared that they continue to plan for the 4th of July Celebration. They

have added a Volleyball Tournament and a Kids Day on July 2nd.

b. New London: Dahl shared that plans are underway for New London Water Days, the Little Crow Ski Team has released their schedule, and the Ribfest event is being planned. The New London to New Brighton Antique Car Run is also on schedule for this year.

VI. Executive Director Report: Fischer reviewed the April Executive Director Report. She noted some upcoming events including the CCR Married Couples Retreat April 23-25, the Willmar Youth Baseball Tournament June 11-13, and two more conventions in June. She has contracted ad space in the summer and winter issues of MN Trails and in the Eagles Convention program. She participated in a meeting with Shrpa to discuss their platform. She has contracted with them to receive 34 Pro Adventures, site integration and a community page. Fischer also participated in a meeting with Miles Partnership regarding the Google DMO Program. She shared that tokens for area businesses have been emailed to them to fix issues related to their Google listings. She continues to add photos and reviews to area businesses. She went over the top pages on the website for the month of March and shared that users are spending more time on the site. Central MN Cornhole has scheduled an event in Willmar October 29-31, 2021. The First District Association has moved their December 2021 convention to January 2022. A copy of the CVB Executive Director's Report is available upon request from the CVB office.

VII. Other Business: a. Word Around the Community:

i. Steinert: She thanked the Willmar Conference Center for hosting the KMS Prom. ii. Fischer shared for Baker: He hired a new general manager for the GrandStay. The Little Crow

Resort will be hosting a VIP Night and all CVB Board Members are invited to attend. It will take place on May 6th from 5:30-7pm with a short program at 6:15pm featuring all three partners sharing the new vision and changes moving forward.

iii. Warner: They will have an in-person Chamber Connection on Friday at Willmar Electric Service for their 101'1 anniversary party. They have partnered with Mid-Minnesota Development Commission and Vivid Image to host a six-part marketing series designed for businesses in the Willmar Lakes Area with a focus on pandemic recovery and growth.

iv. Nelsen: The Finance Committee will meet on Thursday to review and talk about the City Hall project. The Council has received a packet of candidates for confidential review.

v. Kuehnast: He has been busy with SBA PPE and the Chamber Ambassadors Golf Committee. vi. Demuth: She shared that the hotel is busier. vii. Thompson: The City Auction is May 5th at 10am at the Public Works garage. The Council

discussed a different format of the meeting and possibly changing the start time to earlier. Willmar Fests is moving forward as planned with their 75 th Anniversary.

viii. Lere: Eagle Creek Golf Course is open and The Oaks is starting to book smaller events. ix. Wallin: The Spring Expo was great as well as last week's Chamber Connection at the YMCA. x. Baumgarn: The summer catalog is on the city website. They have been working with Prairie

Woods ELC for more outdoor opportunities. xi. Feist: He is happy that business has picked up at the hotel, but they need more employees.

b. Other: c. Next Meeting: The next meeting of the CVB Board of Directors will be held on May 18, 2021 as a

hybrid meeting. The in-person location for both the May & June meetings will be at the Willmar Conference Center.

VIII. Adjournment: Feist adjourned the meeting at 1:07pm.

Respectfully Submitted by,

Tanya Rosenau, Administrative Assistant Willmar Lakes Area Convention & Visitors Bureau

City of Willmar

CONVENTION & VISITORS BUREAU Balance Sheet as of April 30, 2021

(As of 05/04/21) (Amounts Subject to Change As Year-End Has not Yet Been Closed)

Assets Cash Bremer Wealth Money Market Petty Cash Investments Taxes Receivable Accounts Receivable Prepaid Expenses Interest Receivable

Liabilities Accounts Payable PPP2 Loan Share from Chamber Unrealized Revenue - Taxes

Total Assets

Total Liabilities

Fund Balance Restricted Fund Balance - Prepaid Expenses Restricted Fund Balance - Governor's Fishing Opener Committed Fund Balance - CVB Assigned Fund Balance - Petty Cash/CVB Restricted Fund Balance - CVB Restricted Fund Balance - CVB 2021

Total Fund Balance

Total Liabilities & Fund Balance

Willmar t,e,1

ijjjf 2005

$ 19,012.43 116.32

50.00 284,681.03

1,027.30 16.67

$ 304,903.75

$ 17,108.96

8,281.93

25,390.89

5,002.58 22,521.31 30,544.27

50.00 152,234.70

69,160.00

279,512.86

$ 304,903.75

Lodging Tax History

2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021

Januarv $ 8,809.36 $ 9,592.37 $ 10,146.02 $ 11,242.91 $ 12,481.92 $ 16,072.96 $ 15,411.55 $ 14,438.84 $ 14,232.85 $ 14,148.02 $ 7,741.02

·. February $ 10,611.48 $ 11,908.11 $10,911.35 $ 13,578.53 $ 13,861.89 $ 12,644.59 $ 13,292.01 $ 13,934.28 $ 14,552.98 $ 15,048.46 $ 9,101.68

March $ 10,383.91 $ 11,246.07 $ 12,286.25 $ 11,960.20 $ 13,268.74 $ 11,951.98 $ 14,443.01 $ 14,696.50 $ 15,673.47 $ 9,303.62 $ 11,677.08 one missing

Aoril $ 11,572.47 $ 9,979.39 $ 11,762.97 $ 12,280.28 $ 20,893.77 $ 16,855.81 $ 15,757.48 $ 16,409.14 $ 17,819.29 $ 4,588.16

May $ 12,184.92 $ 13,372.89 $ 13,011.30 $ 13,953.56 $ 27,168.41 $ 16,576.02 $ 15,746.72 $ 20,539.88 $ 20,001.25 $ 7,314.51

June $ 16,310.94 $ 17,056.44 $ 17,723.80 $ 21,493.18 $ 31,353.36 $ 23,587.69 $ 26,686.49 $ 28,342.49 $ 24,163.13 $ 12,608.70

Julv $ 21,102.74 $ 19,419.80 $ 20,870.17 $ 23,504.27 $ 31,335.96 $ 21,423.26 $ 27,584.55 $ 28,880.56 $ 26,044.25 $ 16,449.45

Auaust $ 17,099.31 $18,441.81 $ 19,836.73 $ 19,602.33 $ 26,012.06 $ 24,542.87 $ 26,921.27 $ 26,212.67 $ 25,113.28 $ 17,345.10

September $ 14,485.25 $ 16,027.03 $ 16,596.08 $ 15,996.62 $ 19,337.47 $ 20,738.25 $ 21,674.86 $ 24,656.95 $ 23,058.37 $ 16,540.48

October $ 13,417.43 $ 13,824.00 $ 15,507.78 $ 16,011.42 $ 17,588.17 $ 19,325.13 $ 21,137.60 $ 23,002.47 $ 22,999.10 $ 16,290.21

November $ 11,366.74 $ 11.414.80 $ 12,603.31 $ 12,749.26 $ 13,727.63 $15,342.87 $14,726.67 $17,698.50 $17,729.37 $8,651.30 Camping $ 14,625.30 $ 14,728.80 $ 14,885.55 $14,858.75 $14,785.45 $15,497.95 $15,862.70 $16,275.30 $15,594.25 $13,829.45

December $10,045 27 $ 10,378.89 $ 11,250.37 $ 12,489.86 $ 13,694.93 $13,812.73 $13,553.46 $14,020.88 $14,276.98 $6,674.59

Total Lodging tax $ 161,969.85 $ 177,390.40 $ 187,391.68 $ 199,721.17 $ 255,509.76 $ 228,372.11 $ 242,798.37 $ 259, 108.46 $ 251,258.57 $ 158,792.05 $ 28,519.78

8.A.

City of Willmar



Agenda Section: Council Originating Department: Engineering Department

Resolution Yes Prepared by: Sean E. Christensen, P.E. Public Works Director

Ordinance No Reviewed By: Brian Gramentz, City Administrator

No. of Attachments 2 Presented By: Sean E. Christensen, P.E. Public Works Director

Item: Consider adoption of the assessment roll for the 2021 Improvement Projects.

RECOMMENDED ACTION: Motion By: _______ Second By: ------~ to adopt the resolution approving the assessment roll for the 2021 Improvement Projects.

OVERVIEW: As required by Minnesota State Statute 429 .031 subd. 1 (b ), an assessment hearing is being held for the 2021 Street and Other Improvements. A public hearing on the proposed 2021 Street and Other Improvements has been called for the purpose of reviewing and explaining the proposed assessments and to obtain input from interested parties. The projects include:

Project No. 2101-A 2nd Street SE: Reconstruction from Olena A venue to Becker A venue

Project No. 2101-B Eagle Ridge Drive East: Pavement Rehabilitation from 37th Avenue to 8th Street

Project No. 2301-A pt Street S: Overlay from 19th Avenue to Willmar Avenue

Being the bonds have not been sold yet, the interest rate on the special assessments is limited to 2% maximum over the bond interest rate.

BUDGET ARY /FISCAL ISSUES: Funding sources for the 2021 Improvement Projects include: State Aid $716,782.89 Special Assessments $938,389.64 City Funds $2,567,527.55 Total $4,222,700.08 (including contingencies)

ATTACHMENTS: Council Resolution

1

RESOLUTION NO.

A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE 2021 STREET AND OTHER IMPROVEMENTS.

Motion By: _______ _ Second By: ______ _

WHEREAS, pursuant to notice duly given as required by law, the City Council has met, heard, and passed upon all objections to the proposed assessment for 2021 Street and Other Improvements, and has amended such proposed assessment as it deems just;

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Willmar, Minnesota, as follows:

1. Such proposed assessment, the sum of $938,389.64, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein is hereby found to be benefited by the proposed improvement listed as Project 2101.

2. Such assessments shall be as follows:

A. The assessments shall be payable in equal annual installments extending over a period of ten (10) years, the first of said installments to be payable with general taxes for the year 2021, collectible with such taxes during the year 2022.

B. To the first installment shall be added interest at the rate of (TBD) percent per annum on the entire principal amount of the assessment from the date of funding, approximately July 1, 2021, until December 31, 2022. To each subsequent installment, when due there shall be added interest for one year at said rate on the unpaid principal amount of the assessment.

C. The owner of any property so assessed may at any time prior to the certification of the assessment or the first installment thereof to the County Auditor (Treasurer), pay the whole of the principal amount of the assessment on such property with interest accrued to the date of payment to the City Clerk, except that no interest shall be charged if the entire assessment is paid by October 31, 2021, and such property owner may at any time prior to November 15 of any year pay to the City Clerk the entire principal amount.

3. The City Clerk shall forthwith transmit a certified duplicate copy of this assessment to the County Auditor to be extended on the tax list of the County.

Dated this 7th day of June, 2021

MAYOR ATTEST:

CITY CLERK

CITY OF WILLMAR

2021 Street Projects

Assessments Hearing

June 7, 2021

Purpose of the Hearing

The purpose of the hearing is to review and

explain the assessment cost of approved

projects, and to obtain input from interested

parties concerning assessments.

Project Schedule:

Improvement Hearing January 19

Assessment Hearing June 7

Begin Construction June - July

End Construction September 25

Assessment History

$ p

er

ft o

f co

nstr

uction

$59.76

$67.17$70.53 $72.00 $72.00

$80.00 $80.00

$85.00 $85.00 $85.00

$90.00

$25.46 $26.08$23.91

$32.35 $32.00

$40.00 $40.00

$45.00 $45.00 $45.00

$50.00

$10.00

$20.00

$30.00

$40.00

$50.00

$60.00

$70.00

$80.00

$90.00

$100.00

2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021

RECON OVERLAY

Reconstruction & Overlay Assessments

Assessment Schedule:

This Year

Reminder Notice September

Partial Prepayments Allowed (without Interest) before October 31

Full Payment (without Interest) October 31

Next Year

Payments (including interest) are collected annually along with property taxes

by Kandiyohi County until the assessments are paid in full.

1st ½ Payment Due (collected with property taxes) May 15

2nd ½ Payment Due (collected with property taxes) October 15

Prepayments Allowed $1,500+ before November 15

Approved Projects

2101A, 2101B, 2103A,

2101A - Project Total $ 2,099,609.54 Reconstruction

2nd Street SE- Olena Ave to Becker Avenue

2101B - Project Total $ 1,087,587.90 Reconstruction

Eagle Ridge Drive East – 37th Avenue NE to 8th St NE

2103A - Project Total $ 651,620.81 Overlay

1st Street S – 19th Avenue to Willmar Avenue

2019 Project Assessments

Total Assessed Projects $3,838,818.25

Property Owners Assessed $ 938,389.64

City Share $2,900,428.61

Reconstruction Assessment per foot = $90.00

Overlay Assessment per foot = $50.00

City of Willmar


Meeting Date: 06/07/2021 Agenda Item Number:

Agenda Section: Originating Planning & Development Services Department:

Resolution Yes Prepared By: David Ramstad, Director of Planning and Development


No. of 4 Presented By: David Ramstad, Director of Planning Attachments and Development

Item: Public Hearing: Vacating city easements within Lots 2, 3, 4, & 5, Block 1, The Water View Business Park.

RECOMMENDED ACTION:

Open Public Hearing

Motion By: _______ Second By: _______ , to adopt the Resolution approving the vacation of

city easements within Lots 2, 3, 4, & 5, Block 1, The Water View Business Park.

OVERVIEW: Petition has been made by Duininck Development, Inc. for the City of Willmar to vacate all its drainage, utility and other easements on property legally described as: Lots 2, 3, 4, & 5, Block 1, The Water View Business Park, located in Section 23, T119N-R35W, Kandiyohi County, Minnesota. The petition has been reviewed and approved as to form by Planning and Development Staff, City Engineer and City Attorney. The Water View Business Park is an old Minor Subdivision plat that will no longer be in use and will be superseded by a new survey and city-approved easements to accommodate the approved development of the Preserve on 24th multifamily housing project. The resolution approving the vacation will bconditioned on the City's approval and developer's recording of a replat dedicating new easements satisfactory to the City and WMU in connection with the anticipated development.

All property owners or residents living within 600 feet of the above-described property have been notified of the public hearing. Also, a public notice was posted in the West Central Tribune in advance of the 10-day notification window.

PRIMARY ALTERNATIVES TO CONSIDER: Option A: Approve vacating city easements Option B: Decline vacating city easements Option C: Request more information

BUDGETARY/FISCAL ISSUES: None, other than staff time and materials.

ATTACHMENTS: Petition to Vacate - Signed by developer Resolution Exhibit A: Affidavit of Mailing NoticeExhibit B: Notice- Published in WCT; mailed to property owners within 600' of subject property

1

8.B.

PETITION TO VACATE UNDER SECTION 9.01, CHAPTER 9 OF THE CITY CHARTER

HONORABLE MAYOR ANDMEMBERSOFTHECITYCOUNCIL OF WILLMAR, MINNESOTA:

The undersigned property owner /owners respectfully represent:

That the petitioners are fee owner/owners of the following described property situated in the City of Willmar, Kandiyohi County, Minnesota, to wit:

Lots 2, 3, 4, and 5, Block 1, The Water View Business Park, Kandiyohi County, Minnesota

The petitioner is interested in having vacation ofany interest the City may or may not have in the following described utility easement(s), to wit:

All drainage, utility and other easements lying on, over, under and across Lots 2, 3, 4 and 5, Block 1, The Water View Business Park, Kandiyohi County, Minnesota, previously dedicated, conveyed or granted on the recorded plat of The Water View Business Park

That there are no city or other public utility facilities located within the premises subject to the above-described easement( s ), and such easement( s) is not necessary for planned city utility installations in the future.

THEREFORE, the petitioner/petitioners respectfully request that a date for a hearing on this petition be set and at such hearing a resolution be passed to vacate any interest the City may have in the above-described portion of said easement(s).

Dated this 'l,o-±h- day of May, 2021.

Duininck Development, Inc., Petitioner

By ~•t>,cNT

408 6th Street PO Box 208 Prinsburg, MN 56281 ""3'to~97~ --bell Phone [email protected]

Subscribed and sworn to by me, a Notary Public, within and for said County, on this 10 May,2021.

Notary Public

[28125-0019/4253798/1]

~ JENNY ANN BROUWER

Notary Public Minnesota

My Commission Expires Jan 31, 2025

dayof

RESOLUTION NO.

VACATING DRAINAGE, UTILITY AND OTHER EASEMENTS

Motion By: ______ _ Second By: ______ _

WHEREAS, on May 20, 2021 the City received a petition by Duininck Development, Inc. ("Petitioner") for the vacation of certain drainage, utility and other easements more particularly described below, pursuant to the requirements of Subdivision 4.A of the Willmar City Charter; and

WHEREAS, Petitioner is the sole fee owner of the following described real property situated in the City of Willmar, Kandiyohi County, Minnesota, to wit:

Lots 2, 3, 4, and 5, Block 1, The Water View Business Park,

Kandiyohi County, Minnesota (the "Property"); and

WHEREAS, Petitioner seeks in its petition the vacation of drainage, utility and other easements situated in the City of Willmar, Kandiyohi County, Minnesota more particularly

described as:

All drainage, utility and other easements lying on, over, under

and across Lots 2, 3, 4 and 5, Block 1, The Water View Business

Park, Kandiyohi County, Minnesota, previously dedicated, conveyed or granted on the recorded plat of The Water View

Business Park (the "Easements"); and

WHEREAS, a public hearing on the proposed vacation of the Easements was ordered by Willmar City Council in its Resolution No._, dated May 27,

2021, and thereafter

conducted by the Willmar City Council on June 7, 2021, pursuant to Subdivision 6 of Section 9.01 of the Willmar City Charter; and

WHEREAS, mailed notice of the public hearing on the proposed vacation was sent to all record owners of real property located within 600 feet of the Property on May 18, 2021, as evidenced by the Affidavit of Mailing attached hereto as Exhibit A, and notice of the public hearing on the proposed vacation was published in the City's official newspaper on May 26, 2021 and June 2, 2021, as evidenced by the Affidavit of Publication attached hereto as Exhibit B, both in satisfaction of the requirements of Subdivision 6 of Section 9.01 of the Willmar City Charter; and

WHEREAS, the City Council of Willmar finds that it is in the best interest of the City of Willmar to vacate said Easements, subject to the terms and conditions of vacation set forth herein.

■


1. The above-described drainage, utility and other Easements situated in the City ofWillmar, Kandiyohi County, Minnesota are hereby vacated, subject to the conditionset forth in Paragraph 2 below.

2. The vacation of the Easements pursuant to Paragraph 1 shall be conditioned on the

Petitioner ( or Petitioner's successor in interest with respect to the Property) firstrecording a City-approved replat of the Property with new drainage, utility andother easements satisfactory to the City Engineer and Willmar Municipal Utilitiesshown and dedicated to the City thereon.

3. Nothing herein shall be construed as the City Council approving the vacation of anyportion of the public rights-of-way identified as 24th Avenue SE or 5th Street SE theWater View Business Park plat.

4. A certified copy of this Resolution shall be provided to the Petitioner on or after the 17th

day of June, 2021, provided no appeals of this Resolution are first filed with the CityClerk pursuant to Subdivision 7 of Section 9.01 of the Willmar City Charter, andthereafter filed with the Kandiyohi County Recorder upon the satisfaction of allconditions set forth herein.

Dated this 7th day of June, 2021.

MAYOR

Attest:

CITY CLERK

2

CERTIFICATE OF MAILING OF NOTICE FOR HEARING ON VACATING DRAINAGE, UTILITY AND OTHER

EASEMENTS

The undersigned, being the duly qualified and acting Director of the Planning and Development Department of the City of Willmar, Minnesota, does hereby certify that on the 18th day of May, 2021, (being ten days or more before the hearing on said improvement), gave mailed Notice of Hearing (a true and correct copy of which is attached hereto as part of Exhibit-B) of the following described improvement, to wit: Vacating of utility easements to the owners of each parcel of land within 600 feet of the property on which the easements proposed to be vacated are located .

For the purpose of giving such mailed notice the undersigned secured the below listed names of the property owners within 600 feet of the subject property:

NAME & ADDRESS HAUGEN CAPITAL, LLC 15854 92ND ST NE SPICER MN 56288 SUPERVALU INC P BOX 990 MINNEAPOLIS MN 55440 DAYTON HUDSON CORP P O BOX 9456 MINNEAPOLIS MN 55440 POINT LAKE COMMERCIAL PROP, LLC PO BOX 1061 WILLMAR MN 56201 DUININCK DEVELOPMENT INC P O BOX 208 PRINSBURG MN 56281 DUININCK DEVELOPMENT INC P O BOX 208 PRINSBURG MN 56281 DUININCK DEVELOPMENT INC P O BOX 208 PRINSBURG MN 56281 DUININCK DEVELOPMENT INC P O BOX 208 PRINSBURG MN 56281 DUININCK DEVELOPMENT INC P O BOX 208 PRINSBURG MN 56281 MARVIN DEVELOPMENT IV, LLC 5425 BOONE AVE N NEW HOPE MN 55428 DUININCK DEVELOPMENT INC P O BOX 208 PRINSBURG MN 56281 MONKEYSHINE PROPERTIES, LLC 3903 60TH AVE NE WILLMAR MN 56201 DUININCK DEVELOPMENT INC P O BOX 208 PRINSBURG MN 56281 DUININCK DEVELOPMENT INC P O BOX 208 PRINSBURG MN 56281 DUININCK DEVELOPMENT INC P O BOX 208 PRINSBURG MN 56281 DUININCK DEVELOPMENT INC P O BOX 208 PRINSBURG MN 56281 DUININCK DEVELOPMENT INC P O BOX 208 PRINSBURG MN 56281 DUININCK DEVELOPMENT INC P O BOX 208 PRINSBURG MN 56281 DUININCK DEVELOPMENT INC P O BOX 208 PRINSBURG MN 56281 DUININCK DEVELOPMENT INC P O BOX 208 PRINSBURG MN 56281 WAL-MART STORES, INC PO BOX 8050 BENTONVILLE AR 72716 ODP INVESTMENTS LTD PTRNSHP 8589 NORTH SHORE DR SPICER MN 56288 CONVERY/NEIL P 3 GLENLAKE PKWY, 5TH FLOOR ATLANTA GA 30328 PRONGHORN PROPERTIES LLC 137 2ND AVE S WAITE PARK MN 56387 SUPERVALU INC P O BOX 990 MINNEAPOLIS MN 55440 ODP INVESTMENTS LTD PTNRSHP 8589 NORTH SHORE DR SPICER MN 56288 HOLIDAY STATIONSTORES INC 4567 AMERICAN BLVD W STE 18 BLOOMINGTON MN 55437 PAFFRATH/JEFFREY T & MARNI E 14216 INDIAN BEACH RD SPICER MN 56288

Given under my hand and the seal of the City this 7th day of June, 2021.

David P. Ramstad Director of Planning and Development Services

Exhibit-A

Exhibit-B

NOTICE OF HEARING ON A REQUEST FOR VACATING

CITY OF WILLMAR UTILITY EASEMENTS ON PRIVATE PROPERTY

Notice is hereby given that the City of Willmar City Council will meet on Monday, June 7, 2021,

at 6:00 p.m., in-person in the Chambers of the Municipal Utilities Building, 700 West Litchfield

Avenue, Willmar, Minnesota, to conduct a public hearing to hear reasons for and against the

Petition by Duininck Development, Inc. for the City of Willmar to vacate all its drainage, utility

and other easements on property legally described as: Lots 2, 3, 4, & 5, Block 1, The Water View

Business Park, located in Section 23, T119N-R35W, Kandiyohi County, Minnesota.

Members of the public who wish to participate during the public hearing can call 320-335-7135

(the area code must be dialed). Public comment can be submitted to the City Clerk via email at

[email protected] Any comments and materials submitted by 4:00 p.m. on the meeting day

will be provided to Council for their review. The meeting is streamed LIVE, and this link can be

found from the home page of the city website at www.Willmarmn A location map is provided.

Date: June 7th, 2021 David Ramstad

Director of Planning and Development Services

Si Usted no lee inglés o si este aviso no contiene una explicación suficient, por favor comuniquese con

Abby al 235-0850 ext. 1100, de Heartland Community Action Agency.

Haddii Aadan Akhriyi Karin Ama Aadan Fahmeeynin Ogeeysiiskan, Fadlan Soo Wac: Sahra Gure, West

Central Interpreting Services, LLC (320)235-0165 ama (320)441-8555.

mailto:[email protected]

http://www.willmarmn/

Subject area in green

1

UBLIC WORKS




Resolution No Prepared by: Sean E. Christensen, P.E.

Public Works Director

Ordinance No Reviewed By: Brian Gramentz,

City Administrator

No. of Attachments 1 Presented By: Sara Sietsema

Environmental Specialist

Item: 2021 Annual Stormwater Presentation

RECOMMENDED ACTION:

Motion By: ______________ Second By: ______________, to receive the Annual Stormwater

Presentation for MS4 permitting.

OVERVIEW:

The Municipal Separate Storm Sewer System (MS4) General Permit program gives publicly owned

stormwater infrastructure approval to discharge stormwater to lakes, streams, rivers and wetlands in

Minnesota. One of the permit requirements is to facilitate public education and outreach in the community

on reducing stormwater pollution. A public meeting for the Annual Stormwater Permit/Pollution

Prevention Program has been called for the purpose of giving an update on the status of compliance with

the MS4 permit conditions and implementation of the Stormwater Pollution Prevention Program

(SWPPP).


The primary goal of the MS4 General Permit is to improve water quality by reducing pollutants in

stormwater discharges.

ATTACHMENTS:

2021 Annual Stormwater Presentation

City of Willmar

9.

z

Annual Stormwater

Public Meeting

z

What is an MS4?

MS4: Municipal Separate Storm Sewer System

MS4 is the conveyance system that is owned by the

City that discharges stormwater to waters of the U.S.

It is not a combined sewer.

It is not part of a sewage treatment system or a

Publicly Owned Treatment Works (POTW).

z

What is Stormwater?

Stormwater, or stormwater runoff, is the rain and

snow melt that discharges into lakes, rivers,

streams, and wetlands.

Rain and snow melt run over impervious

surfaces like roads, sidewalks, driveways,

parking lots, and roof tops and drain into catch

basins.

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Pesticides-~ - ~Fertilizer litter Yard Waste

Pet Waste

Auto Fluids

Dirt/ Sediment

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Stormwater Pollutants

Salt (chloride)

Sediment

Grass clippings

Leaves

Pesticides

Fertilizer

Oil

Litter

Pet waste

Bacteria

Other pathogens

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Stormwater Problems

Stormwater runoff from impervious surfaces travels

faster and in larger quantities = damage to rivers,

streams, and wetlands; destruction of aquatic

habitats; and elevated pollutant levels reaching

surface waters.

Impervious surfaces also prevent stormwater from

soaking into the ground and recharging

groundwater.

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How Willmar is Helping

The City’s responsibility is to prevent stormwater from

harming Minnesota’s valuable water resources, both

surface waters and groundwater.

Willmar’s Stormwater Pollution Prevention Plan (SWPPP)

covers the following 6 areas of stormwater management.

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Illicit Discharge Detection and Elimination

An Illicit Discharge is any discharge to an MS4 that is not

composed entirely of stormwater

Direct connections – wastewater piping connected to

storm drains

Indirect connections – infiltrations from cracked sanitary

systems

Annual training for staff to identify illicit discharges to

stormwater

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Illicit Discharge Detection and Elimination

Smoke tested the sanitary sewer along 4th Street

downtown

Found several illicit roof drain connections that were

corrected

Discovered section of sanitary pipe that was deteriorated

that will be lined with a UV cured-in-place pipe lining to

prevent stormwater and groundwater infiltration

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4th Street Smoke Testing

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Construction Site Stormwater Control

Staff conducts inspections on active construction

sites

Erosion and sediment control practices such as silt fence,

inlet protection, bio logs, rock construction site entrances,

street sweeping, erosion control blankets,

seeding/mulching

Staff conducted 42 construction site inspections in the past

12 months.

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Post-construction Stormwater Management

Annual inspections of stormwater ponds and outfall structures

The City owns and maintains 36 stormwater ponds/wetlands.

There are also 10 structural stormwater BMPs and more than

200 outfalls.

Staff completed 13 stormwater pond/wetland inspections and

38 outfall inspections in the past 12 months.

Local Option Sales Tax stormwater projects will further improve

stormwater quantity and quality issues.

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Pollution Prevention/Good Housekeeping

Street sweeping collects more than 6,000 cubic yards of debris

annually

MPCA Smart Salting trainings for City and County snowplow operators

Conversion to brine application for winter street maintenance

This has reduced salt use by nearly 50% since 2018!

City staff participation on the Hawk Creek and South Fork Crow River

1 Watershed 1 Plan Advisory Committees

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Public Education and Outreach

Rain barrel cost-share program

Social media education campaign

Public Works Open House event annually

Nature Night at the Stingers August 2020

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Public Participation and Involvement

Annual Stormwater Presentation

Available on our website also with

contact information to comment,

question, provide feedback

Adopt-A-Storm Drain Program

www.adopt-a-drain.org

Adopt a Storm Drain ~ . Sweep up! Rake up! Pick up! adopt-a-drain.erg ~

A proJect of Hamllne University

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Adopt-A-Drain

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What Can Homeowners Do For Stormwater?

When you’re mowing, mow in!

Plant a rain garden

Use a rain barrel

Use less salt on sidewalks and driveways

Keep leaves out of the gutter

Pick up pet waste

.. •••

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What Can Homeowners Do For Stormwater?

Use less fertilizer

Sweep up excess salt and re-use it

Wash vehicles on the grass, not the driveway

Adopt a storm drain and keep it clear

Don’t over water your lawn or garden

1

UBLIC WORKS




Resolution No Prepared by: Sean E. Christensen, P.E.


Ordinance Yes Reviewed By: Brian Gramentz,

City Administrator

No. of Attachments 1 Presented By: Sara Sietsema

Environmental Specialist

Item: Recommend City Council introduce changes to Ordinance Sec. 17-32. – Discharge

Prohibitions,.

RECOMMENDED ACTIONS:

Motion By: Second By: , to recommend City Council introduction of

changes to Ordinance Sec. 17-32. – Discharge Prohibitions and set public hearing for June 21, 2021.

OVERVIEW:

Chapter 17 – Surface Water Management- Ordinance contains the goals and policies of the most recent

Comprehensive Stormwater Management Plan adopted by the City. These minimum requirements aim to

diminish threats to damages associated with flooding, runoff or erosion as well as protecting and

improving the water quality of local lakes, wetlands for the habitat of fish and wildlife.

An addition to Ordinance Sec. 17-32. – Discharge Prohibitions is required for the illicit discharge of grass

clippings, leaves, tree branches or other vegetative materials, chemicals, petroleum based products, excess

salt, sand or other materials for snow and ice removal into the storm drain system.


N/A

ATTACHMENTS:

Draft Ordinance

City of Willmar

10.r- I

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- -

ORDINANCE NO. ____

AN ORDINANCE OF THE CITY OF WILLMAR, MINNESOTA AMENDING CHAPTER 17,

SURFACE WATER MANAGEMENT, ARTICLE III, ILLICIT DISCHARGE AND ILLEGAL

CONNECTION, SECTION 17-32, DISCHARGE PROHIBITIONS

The City Council of the City of Willmar hereby ordains as follows:

Section 1. AMENDMENT OF MUNICIPAL CODE SECTION 17-32. Chapter 17, Article

III, Section 17-32 of the Willmar Municipal Code is hereby amended as follows (deleted

material is crossed out; new material is underlined; sections and subsections not being amended

are omitted):

Sec. 17-32. - Discharge prohibitions.

(a) Prohibition of illicit discharges.

(1) No person shall cause an illicit discharge or otherwise allow an illicit discharge

into the storm drainage system, and no person shall throw, drain, or otherwise

discharge, cause or allow others under its control to throw, drain or otherwise

discharge into the storm drainage system any pollutants or waters containing any

pollutants, other than stormwater, except as follows:

a. The following discharges are exempt from discharge prohibitions

established by this article: water line flushing, landscape irrigation, diverted

stream flows, rising groundwater, uncontaminated groundwater infiltration,

uncontaminated pumped groundwater, discharges from potable water

sources, foundation drains, air conditioning condensation, irrigation water,

springs, water from crawl space pumps, footing drains, lawn watering,

individual residential car washing, flows from riparian habitats and

wetlands, street wash water, de-chlorinated swimming pool water, and any

other water source not containing a pollutant.

2. Discharge of swimming pools, crawl spaces, sump pumps, footing

drains and other sources that may be determined to contain sediment or

other forms or pollutants may not be discharged directly to a gutter or

storm sewer. This discharge must be allowed to flow over a vegetated

area to allow filtering of pollutants, evaporation of chemicals and

infiltration of water consistent with the stormwater requirements of the

city.

(3) No person shall deposit grass clippings, leaves, tree branches or other vegetative

materials, in or upon any driveway, parking area, street, alley, sidewalk,

component of the storm drainage system, or water of the state. No person shall

deposit grass clippings, leaves, tree branches or other vegetative materials

within natural or human-made watercourses, wetlands or within wetland buffer

areas unless such materials originated from routine periodic or seasonal mowing

or weed control of vegetation growing in the same area. Nothing herein shall be

interpreted as preventing those residents who prefer to collect grass clippings,

2

leaves, tree branches or other vegetative materials from their properties from

transporting such materials to any brush site owned or operated by the City and

available for residents to dispose of such materials pursuant to the rules and

procedures established by the City for any such site. Such materials are

otherwise prohibited from being transported to or disposed of on any property

on which the materials did not originate.

(4) No person shall throw, deposit, or leave in or upon any driveway, parking area,

street, alley, sidewalk, component of the storm drainage system, or water of the

state, any chemicals (including but not limited to fertilizer, herbicides, and

pesticides), petroleum-based products (including but not limited to gasoline, oil,

fuels, solvents, and paints), excess salt, sand or other materials for snow and ice

removal.

* * * *

Section 2. EFFECTIVE DATE. This ordinance shall take effect after its adoption and second

publication.

VOTE: ____ ASK ____ ASMUS ____ BUTTERFIELD ____ DAVIS

____ FAGERLIE ____ NELSEN ____ O’BRIEN ____ PLOWMAN

This Ordinance introduced by Council Member:_______________________________________

This Ordinance introduced on: ____________________________________________________

This Ordinance published on: _____________________________________________________

This Ordinance given a hearing on: ________________________________________________

This Ordinance adopted on: ______________________________________________________

This Ordinance published on: _____________________________________________________

1

UBLIC WORKS




Resolution Yes Prepared by: Sean E. Christensen, P.E.



City Administrator

No. of Attachments 3 Presented By: Steve Okins

Finance Director

Item: Consider adoption of the 2021 Street Improvement Project budgets.

RECOMMENDED ACTION:

Motion By: Second By: , to adopt the budget for Project No. 2101-A 2nd

Street SE Reconstruction in the amount of $2,309,571.

Motion By: Second By: , to adopt the budget for Project No. 2101-B Eagle

Ridge Drive East Pavement Rehabilitation in the amount of $1,200,000.

Motion By: Second By: , to adopt the budget for Project No. 2103-A 1st

Street Overlay in the amount of $716,783.

OVERVIEW:

Bids for the 2021 Street Improvement Projects have been awarded with construction scheduled to begin. Budgets

for each project are necessary to track funds available for pay estimates and change orders.


Funding sources for the 2021 Improvement Projects include:

Project No. 2101-A: 2nd Street SE

Riley Bros. Construction, Inc. $2,099,610

Contingencies $209,961

Project Total $2,309,571

Project No. 2101-B: Eagle Ridge Drive E

Duininck, Inc. $1,087,588


Project Total $1,200,000

Project No. 2103-A: 1st Street S

Duininck, Inc. $651,621


Project Total $716,783

ATTACHMENTS:

Council Resolutions

City of Willmar

11.

RESOLUTION NO.

PROJECT NO. 2101-A AS-BID BUDGET

ESTIMATED TOTAL COST $2,309,571

*Budget Amounts are Essential

Motion By: _________ _ Second By: _________ _

Code

PERSONNEL SERVICES

10* Salaries Reg. Employees

11 * Overtime Reg. Employees

12* Salaries Temp. Employees

13* Employer Pension Contr.

14* Employer Ins. Contr.

TOTAL

SUPPLIES

20* Office Supplies

21 * Small Tools

22* Motor Fuels & Lubricants

23* Postage

24 Mtce. of Equipment

25 Mtce. of Structures

26 Mtce. of Other Improvements

27 Subsistenance of Persons

28 Cleaning & Waste Removal

29* General Supplies

TOTAL

OTHER SERVICES

33* Travel-Conf.-Schools



36* Mtce. of Other Impr.

37 Subsistence of Persons


39* Other Services

TOTAL

OTHER CHARGES

46* Prof. Serv.

4 7 Advertising

TOTAL

GRAND TOTAL

$0.00

$0.00

$2,099,610

$209,961

$2,309,571

$0

$0

$0

$2,309,571

RECEIVABLES

Assessments Prop Owners

Community Investment/Levy

MSA

MUC

WWTF

TOTAL

FINANCING

Bonds

MSA

MUC

WWTF

TOTAL

GRAND TOTAL


Mayor

Attest:

City Clerk

$357,660

$1,304,993

$0

$351,041

$295,877

$2,309,571

$1,665,000

$0

$348,694

$295,877

$2,309,571

$2,309,571

RESOLUTION NO. PROJECT NO. 2101-B AS-BID BUDGET ESTIMATED TOTAL COST $1,200,000


Motion By: _________ _ Second By: _________ _

Code PERSONNEL SERVICES 10* Salaries Reg. Employees 11 * Overtime Reg. Employees 12* Salaries Temp. Employees 13* Employer Pension Contr. 14* Employer Ins. Contr.

TOTAL

SUPPLIES 20* Office Supplies 21 * Small Tools 22* Motor Fuels & Lubricants 23* Postage 24 Mtce. of Equipment 25 Mtce. of Structures 26 Mtce. of Other Improvements 27 Subsistenance of Persons 28 Cleaning & Waste Removal 29* General Supplies

TOTAL

OTHER SERVICES 33* Travel-Conf.-Schools 34 Mtce. of Equipment 35 Mtce. of Structures 36* Mtce. of Other Impr. 37 Subsistence of Persons 38 Cleaning & Waste Removal 39* Other Services

TOTAL

OTHER CHARGES

46* Prof. Serv. 4 7 Advertising

TOTAL

GRAND TOTAL

$0.00

$0.00

$1,087,588

$112,412 $1,200,000

$0 $0 $0

$1,200,000

RECEIVABLES Assessments Prop Owners Community Investment/Levy MSA MUC WWTF

TOTAL

FINANCING

Bonds MSA MUC WWTF

TOTAL

GRAND TOTAL

Dated this 7th day ofJune, 2021

Mayor

Attest:

City Clerk

$326,277 $873,723

$0 $0 $0

$1,200,000

$1,200,000 $0 $0 $0

$1,200,000

$1,200,000

RESOLUTION NO. ____

PROJECT NO. 2103-A AS-BID BUDGET

ESTIMATED TOTAL COST $716,783


Motion By:__________________________________ Second By:___________________________________

Code

PERSONNEL SERVICES

RECEIVABLES

10* Salaries Reg. Employees

Assessments Prop Owners $254,453

11* Overtime Reg. Employees

Community Investment/Levy -$254,453

12* Salaries Temp. Employees

MSA $716,783

13* Employer Pension Contr.

MUC $0

14* Employer Ins. Contr.

WWTF $0

TOTAL $0.00

TOTAL $716,783

SUPPLIES

20* Office Supplies

FINANCING

21* Small Tools

Bonds $0 22* Motor Fuels & Lubricants

MSA $716,783

23* Postage

MUC $0 24 Mtce. of Equipment

WWTF $0


26 Mtce. of Other Improvements

27 Subsistenance of Persons

TOTAL $716,783 28 Cleaning & Waste Removal

29* General Supplies

GRAND TOTAL $716,783

TOTAL $0.00


OTHER SERVICES

33* Travel-Conf.-Schools


______________________________________________


Mayor

36* Mtce. of Other Impr. $651,621

37 Subsistence of Persons

Attest:


39* Other Services $65,162

TOTAL $716,783

_____________________________________________

City Clerk

OTHER CHARGES

46* Prof. Serv. $0

47 Advertising $0

TOTAL $0

GRAND TOTAL $716,783

1

UBLIC WORKS




Resolution Yes Prepared by: Sean E. Christensen, P.E.



City Administrator

No. of Attachments 2 Presented By: Sean E. Christensen, P.E.


Item: Consider adoption of resolution awarding Project No. 2110-A Downtown Sanitary

Sewer Lining to Hydro-Klean in the amount of $195,922.

RECOMMENDED ACTION:

Motion By: Second By: , to adopt the resolution awarding Project No.

2110-A Downtown Sanitary Sewer Lining to Hydro-Klean in the amount of $195,922 and authorize signatures on

the agreement.

OVERVIEW:

Bids were opened on May 11th for the project, the sanitary sewer lining of with Hydro-Klean the low

bidder in the amount of $195,922. Sanitary sewer lines along the 200 and 300 blocks of 4th Street SW,

300and 400 blocks of Litchfield Avenue SW, and 300 block of Benson Avenue SW will have resin-

impregnated fiberglass material tube liner installed inside the lines. Once in place, it is cured with

ultraviolet light to create a structurally sound, joint-less watertight pipe.


The low bid came in $20,142 over the Engineer’s estimate.

Project costs include:

Construction $195,922.00

Contingencies $19,592.20

Project Total $215,514.20

Funds for the project are included in the Wastewater operating budget.

ATTACHMENTS:

Council Resolution

Bid Tabulation

City of Willmar

12.

Resolution No.

A RESOLUTION AWARDING PROJECT NO. 2110-A TO HYDRO-KLEAN IN THE AMOUNT OF $195,922.

Motion By:________________________ Second By:_______________________

BE IT RESOLVED by the City Council of the City of Willmar, a Municipal Corporation of the State of Minnesota, that the bid of Hydro-Klean for Project No. 2110-A is accepted, and be it further resolved that the Mayor and City Administrator of the City of Willmar are hereby authorized to enter into an agreement with the bidder for the terms and consideration of the contract in the amount of $195,922.


Mayor Attest:

City Clerk

CITY OF WILLMAR

PROJECT NO. 2110-A: SANITARY SEWER LINING

BID TABULATION

Bids Close: May 11, 2021 at 1:00 p.m.

BIDDER

BID

TOTAL

Hydro-Klean $195,922

S.J. Louis Companies $197,968

Subsurface, Inc. $241,274

Michels Corporation $269,131

Granite Inliner, LLC $395,270

Engineer’s Estimate $175,780

14.

City of Willmar

Council Action Request


Agenda Section: Action Item Originating Department: Parks and Recreation

Resolution Yes Prepared by: Rob Baumgarn, Parks and Recreation Director


No. of Attachments 2 Presented By: Rob Baumgarn Parks and Recreation Director

Item: Reallocation of capital improvement plan funding

RECOMMENDED ACTION: Motion by: _______________ Second by: _________________ to adopt the resolution to reallocate $2,540.00 from the Dorothy Olson Aquatic Center tuck-point project to the Blue Line Arena sound system project.

OVERVIEW: The Blue Line Arena sound system project was scheduled to be done in 2020 through the capital improvement plan. Due to COVID-19, the project was put on hold until further noticed. The original quote from November, 2019 from Mid State Audio and Video was $19,780.00. The budget for the BLA sound system was $20,000.00. Due to the postponement of the project and getting a new quote on the project, the dollar amount now exceeds the budget. The new total for the sound system is $22,540.00.

The Dorothy Olson Aquatic Center also had a tuck-pointing project put on hold because of COVID but was recently completed under the budget amount that was issued. The tuck-point project had an original budget of $30,000. Two bids were received and Building Restoration received the bid for the amount of $20,361.00. The work and final invoice has been submitted for payment.

It is staff recommendation to reallocate $2,540.00 from the Dorothy Olson Aquatic Center tuck-pointing project to the Blue Line Arena sound system project.

PRIMARY ISSUES/ ALTERNATIVES TO CONSIDER: Choose not to do the Blue Line Sound System Down grade the proposed sound system equipment Use Civic Center operational budget to cover the difference

BUDGETARY/FISCAL ISSUES: Original Budget

Dorothy Olson Aquatic Center tuck-pointing project $30,000.00

Original Budget Blue Line Arena Sound System $20,000.00

ATTACHMENTS: Building Restoration Invoice and Mid State Audio & Video Quotes Resolution

Expense Remaining Funds $20,361.00 $9,639.00

Expense Shortage $22,540.00 -$2,540.00

1

RESOLUTION NO. A RESOLUTION REAPPROPRIA TING FUNDS FROM DOROTHY OLSON AQUA TIC CENTER

TUCK-POINTING PROJECT TO THE CIVIC CENTER BLUE LINE ARENA SOUNDSYSTEM PROJECT FOR THE AMOUNT OF $2,540.00

Motion By: ____ _ Second By: ____ _

BE IT RESOLVED by the City Council of the City of Willmar, to re-appropriate $2,540.00 from the Dorothy Olson Aquatic Center tuck-pointing project to the Civic Center Blue Line Arena sound system project.

BE IT FURTHER RESOLVED by the City Council of the City of Willmar to authorize the Finance Director to amend the Capital Improvement Fund Budget as follows:

Attest:

Decrease:

Increase:

Dorothy Olson Aquatic Center tuck pointing project $2,450.00

Civic Center Blue Line Arena sound system project. $2,450.00


Mayor

City Clerk

AUDIO & VIDEO ...... ....-----. November 24th, 2019

Willmar Blue Line 2707 Arena Dr. Willmar. MN 56201

Willmar Blue Line - Small Ice Hockey Qty. Mfg. Model# 1 American Audio Media Operator BT 1 Atterotech AXON C1 1 D&M Pro DM-300Z 6 JBL C29AV-1 6 JBL MTC-29UB 1 Lowell LFR-2122 1 Lowell LFD-21 FV 1 Markertek iStar WUT-11 OB 1 Mid States Audio Miscellaneous 1 Middle Atlantic PDS-620R 1 Middle Atlantic USC-SW 1 Middle Atlantic PD-915R 1 Pak edge SX-8P 1 Proco SAS2 1 QSC Core 110F 1 QSC SL-QUD-110-P 1 QSC SL-QSE-110-P 2 QSC GX5 1 RDL STD-10K 1 RDL TX-10B 1 Shure SM58-LC 1.5 Windy City Outdoor 0.3 Windy City CAT6

Price for New System

Version 3

Description Announcers Mixer- Mounted Under Table Top (1 U) Volume/Select (1 Gang) Media Player (1 U) Loudspeaker U-Bracket for the Control 29AV-1 21 RU Floor Rack- 22" Deep Fully Vented Front Door Simple 1U Vertical Rack for Under Desk Hardware and Rack Blanks Sequencer (1 U) On/Off Remote Wall Switch-Mounted at Announce Position Power Distribution (1 U) Ethernet Switch(1 U) Sports Announcer's Switch DSP Processor (1 U) Digital Mixer Q-SYS Core 110 UCI Deployment Software License, Q-SYS Core 110 Scripting Engine Software License, Power Amplifier Combiner Bridging Transformer Announcers Mic Speaker Cable Data Cable

$19,780.00 + tax initial to Accept: __

This installation is to be performed and completed by the Mid States Audio, Inc. The completed system carries a ninety (90) day warranty against defective materials and workmanship including labor; in some instances, the manufacturer warranty may be longer. This guarantee does not cover replacement of parts due to fire, flood, lightning, vandalism. or improper use of the equipment.

If the foregoing meets with your approval, your signature of acceptance below and a deposit of 50% will make this the agreement between us and authorize us to proceed with the project, with payment due upon completion.

Willmar Blue Line Mid States Audio & Video

Print: _____________ _ Print: _____________ _

Sign: ______________ _ Sign: ______________ _

Title: _____________ _ Title: _____________ _

40I2NORTI-I HAIN]EAVFNUE SIOUX FALLS, SD 57104

605.331.4001 I.800.456.2443 F.-.x 605.335.3993

P~te: ____________ _ Date: ·-------------

January 11, 2021

Willmar Civic Center 2707 Arena Dr. Willmar, MN 56201

AUDIO & VIDEO - z:------Version 3

Willmar Civic Center - Small Ice Hockey Qty. Mfg. 1 American Audio 1 Atterotech 1 D&M Pro 6 JBL 6 JBL 1 Lowell 1 Lowell 1 Markertek 1 Mid States Audio 1 Middle Atlantic 1 Middle Atlantic 1 Middle Atlantic 1 Pakedge 1 Proco 1 QSC 1 QSC 1 QSC 2 QSC 1 RDL 1 RDL 1 Shure 1.5 Windy City 0.3 Windy City

Price for New System

Model# Media Operator BT AXON C1 DM-300Z C29AV-1 MTC-29UB LFR-2122 LFD-21FV iStar WUT-11 OB Miscellaneous PDS-620R USC-SW PD-915R SX-8P SAS2 Core 110F SL-QUD-110-P SL-OSE-110-P GX5 STD-10K TX-10B SM58-LC Outdoor CAT6

Description Announcers Mixer- Mounted Under Table Top (1 U) Volume/Select (1 Gang) Media Player (1 U) Loudspeaker Li-Bracket for the Control 29AV-1 21 RU Floor Rack- 22" Deep Fully Vented Front Door Simple 1 U Vertical Rack for Under Desk Hardware and Rack Blanks Sequencer(1U) On/Off Remote Wall Switch-Mounted at Announce Position Power Distribution (1 U) Ethernet Switch( 1 U) Sports Announcer's Switch DSP Processor (1 U) Digital Mixer Q-SYS Core 110 UCI Deployment Software License, Q-SYS Core 110 Scripting Engine Software License, Power Amplifier Combiner Bridging Transformer Announcers Mic Speaker Cable Data Cable

$22,540.00 + tax initial to Accept: __

This installation is to be performed and completed by the Mid States Audio, Inc. The completed system carries a ninety (90) day warranty against defective materials and workmanship including labor; in some instances, the manufacturer warranty may be longer. This guarantee does not cover replacement of parts due to fire, flood , lightning, vandalism, or improper use of the equipment.

If the foregoing meets with your approval, your signature of acceptance below and a deposit of 50% will make this the agreement between us and authorize us to proceed with the project, with payment due upon completion.

Willmar Civic Center Mid States Audio & Video

Print: ______________ _ Print: ______________ _

Sign: ______________ _ Sign: ______________ _

Title: ______________ _ Title: ______________ _

4012 _NORTH HAINJE AVENUE SIOUX FALLS, SD 57104

605.331.4001 I.800.456,2443 FAX 605.335.3993

Date: __ . _____________ _ Date: ____________ _

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Building Restoration Corporation 1920 Oakcrest Avenue, Suite #1 Roseville, MN 55113 Phone:612-789-2800 Fax:612-789-2875

Invoice

City of Willmar ATTN: Rob Baumgarn 801 Industrial Drive SW Willmar, MN 56201

Invoice: 21-901.1

Date: May 18th, 2021

Total: $20,361.00

Job: Invoice for Exterior Masonry Repairs @ Dorothy Olson Aquatics Center

Base Bid scope of work

Total

Progress to date: 100%

Previously billed

Amount Due

$ 20,361.00

$ 20,361.00

$ 20,361.00

- 0.00

$ 20,361.00

Payment due upon receipt unless contract agreements have been otherwise arranged. 1 1 /2% per month interest due on unpaid balance. No retainages or discounts allowed.

City of Willmar


Council Meeting Date: June 7th, 2021 Agenda Item Number:

Agenda Section: Originating Department: Parks and Recreation


Ordinance No Reviewed By: Brian Grarnentz, City Administrator

No. of Attachments 2 Presented By: Rob Baumgarn, Parks and Recreation Director

Item: Citv of Willmar and Willmar Public School District #347 Facility Use A2reement

RECOMMENDED ACTION: Motion By: ________ Second By: _______ _,_ to adopt a resolution to approve the agreement with the Willmar Public School District #347 to utilize each other's facilities per the facility use agreement.

y

OVERVIEW: With the separation of WCER to the Willmar Parks & Recreation and CommunitEducation both directors developed a facility use agreement to be able to use each other's facilities at no cost, besides consumables, such as custodial over time, public works overtime and field paint.

The agreement with Willmar Public Schools will expire on June 30th, 2021 and needs to be renewed. Both directors

r

have discussed any concerns from past years. No major concerns came up fom either party. The renewal of the agreement would be for another two years. This agreement has been in place for 4 years currently.

The agreement has been reviewed by the Parks and Recreation board and it is there recommendation to approve the agreement as stated.

PRIMARY ISSUES/ALTERNATIVES TO CONSIDER: Suggest adjustments to agreement Don't approve the renewal agreement

BUDGETARY/FISCAL ISSUES: Willmar Public Schools custodian rate -$50/hour-2-hour minimum. Building attendant $20.00 per hour

ATTACHMENTS: Facilities Use Agreement between Willmar Public Schools and the City of Willmar Resolution

1

15.

RESOLUTION NO.

RESOLUTION APPROVING THE AGREEMENT WITH WILLMAR PUBLIC SCHOOLS AND WILLMARPARKS AND RECREATION DEPARTMENT TO UTILIZE EACH OTHER'S FACILITIES PER THE FACILITYUSE

AGREEMENT

Motion By:. _______ _ Second By: _______ _

BE IT RESOLVED by the City Coi.J.ncil of the City ofWillmarto a pp rove an agreement with Willmar Ptiblit School and Willmar Parks and Recreation Department to utilize each other's facilities per the facility use . .

agreement.. Dated this 7th day· of June, 2 021

MAYOR Attest

CITY CLERK

MASTER AGREEMENT BETWEEN ·THE CITY OF WILLMAR AND INDEPENDENT SCHOOL DISTRICT #347

REGARDING THE USE OF CITY AND SCHOOL-OWNED FACILITIES July 1, 2021,.June 30, 2023

This AGREEMENT is made.and entered into by and between the CITY OF WILLMAR, a muniCipal corporation organized under the laws of the. state of Minnesota, herein referred to as the "City", and INDEPENDENT SCHOOL DISTRICT #347, a municipal corporation organized u hder the laws ofthe State of Minnesota, herei nafterreferred. to as the "District".

RECITALS

WHEREAS.the District is the owner of certain properties, including green spaces, buildings, and athletic fields, which may be used from time to time by·community organizations based within the· District for various purposes; and

WHEREAS the City is the owner of certain properties, including parks, buildings, and athletic fieids, which may be used from ti me to Ume by community organizations based within the District for various purposes; and

WHEREAS it is the·desire of both the District and City to enter this agreement, setting forth general guidelines to govern the use of faCilities owned by eithertheDistrict and City; to provide for the maintenance of these facilities; and to identify the responsible party in the event of claims for damages that might arise from such joint use; and

WHEREAS the District and the City have authority to enter into this Use Agreement and take all actions required of each hereby and have taken all actions necessary to authorize the execution

and delivery of this Use Agreement.

WITN ESSETH; that i h the joint and m utua I exe·rcise of their powers, and in consideration of the mutually covenants herein contained, the District. and the City hereto recite and agree as follows:

1. The District shall have ultimi:ite and sole jurisdiction over allocation of usage time for scheduling of a.II facilities, fields, and equ ipmentthat are in possess ion of the District. In the case of events or activities scheduled by the City, the District retains the ultimate rightto override, by school board action, scheduling of any pmposed eventinvolving a group or activity which the School Board deems to be inconsistent with the District's

values or mission.

2. The City shall have ultimate and sole jurisdiction over allocation of usage time for scheduling of al I faci I ities, · fields, and equipment-th at are in possess ion of the City. In the case of events or activities scheduled by the District, the City retains the ultimate right to

override, by city council action, scheduling of any proposed event involving a group or activity which the City Council deemsto be inconsistent with-the City's'.values or mission.

3. Both the City and the District Shall be responsible for maintaining liability and property insu ranee· for their own respective facilities. Each pc:1rty shall, however, provide for the other party to be nc:1mes and an "additional insured party" on their respective insurance policies in the case of losses or damages arising out of the use of facilities as described in the provisions ofthis Use Agreement

4. Each of the parties to this Use Agreement is required to provide for and maintain workers compensation insurance, at least to the extent of the minimum coverage required by statute:

5. The facilities governed by this agreement include the following: a. City- City Auditorium, Community Center, parks, tennis courts; Swansson Field

complex, Baker Diamond/Orange, PE classes at·Civic Center, Showmobile,. Robbins Island; also bleachers, tables, and folding chairs.

b. School District -- school gymnasiums, school cafeterias, tennis courts, Roosevelt soccer fields, Lakeland s.occer fields, Middle School athletic fields, High School softball and baseball fields; also bleachers, tables, and folding chairs.

6. The City shall utilize the identified District facilities (see paragraph Sb) withoutpaying a rental fee, and the District shall utilize City facilities (seeparagraph Sa) without paying a rental fee. Both parties may incur custodial and other staffing charges for events and activities taking place outside of a normal operating day.

a. Consumables, such as chalk and diamond dry, shall be reimbursed by the District when using City facilities, Likewise, the City shall reimburse the District for consumables when using District facilities.

7: The District staff shall maintain, improve· and prepare District facilities, even for City events; City staff shall maintain, improve and prepare City facilities, even for District events. This includes but not limited to mowing and lining fields, reconfiguring classropms, and dust mopping gym floors. .

a. Exception: During summer months, the District-staff will continue to mow District playing fields while City staff will do llning and dragging.

8, Scheduling and· the use of District facilities. sh all be prioritized as follows: a. First priority will be given to District-sponsored events including varsity athletic

events, after~school co-curricular activities and community education activities, physical education classes, and District-sponsored athletic events and practices in season.

b. Second priority will be City scheduling of District facilities, without charge other than those occurred under paragraph 6, at ti mes th at do not conflict with District

scheduled events as listed iii paragraph B(a) above. It is agreed that the events scheduled during thesetimes wrn be limited to contests and events sponsored by the City ori behalf bf Spbrts and community organizatrbns based within the City and serving primarily Willmar residents,

c. For District-owned soccer, baseball, and soccer fields, the City is allowed to ,request facility hoursin time~blocks and then assign smaller time segments from

these.blocks to individual Parks·& Recreationteams and/or leagues. The City is not allowed to Sublet these, or other, District facilities to outside entities, nor are they allowed tb charge a fee for said facilities.

9: Scheduling and the use of City facilities shall. be prioritized as follows: a. First priority wil 1. be given to City~sponsored events including City of Wi I I mar

meetings, programs, and activities, along with City Recreation programs.

b. Second priority Wi II be Di strict scheduling· of City facilities, without charge other than those occurred under paragraph4(a), at times that do riot Conflict.with City scheduled events as listed in paragraph 7(a) above. ltis agreed that the events scheduled during these times wm be limited to contests and events sponsored by the District on behalf bfvarsity sports, adult and youth enrichment, and community events based within the District and serving primarily Wi II mar

residents.

10. The District shall not install equipment on the prbperty owned by the City, in any manner . .

either permanent or temporary, without prior written consent from the City. Likewise, the City shall not install equipmentonthe property owned by the District, in any manner either permanent or temporary, without prior written consent from the District

11. Each party is responsible for any damage or repair costs that are incurred while using the other's facilities.

12. Both parties agrE;ie that responsible ad u Its must supervise all activities for the entire · duration of usage time. and until all participants have left the facility; Children must be supervised at all times (including hallways and bathrooms).

13. To the extent permitted by law, the parties shall each indemnify, protect, save, hold hc:1rmless and insure the other party as follows:

a. The District shall indemnify, protect, save,. hold harmless and insure the City, and its respective officers, directors, employees and members and agents, from and against any and all claims and demands for, or litigation With respect to, all damages which may arise but of or be caused by the District or its agents,. employees, contractors, subcontractors, or sub-consultants with respect to the District's performance of its obligations under this· Agreement. The District shall defend the City against the foregoing, or litigation in connection with the foregoing,

at the District's exJ:>ense, with.·counsel reasonably acceptable to the City·. The City; at.its expense, shall have the right to participate in the defense of any Claims or litigation and shall_ have the rig tit to approvt;! any settlement, which approval shail not .Qe ·unreasohably·withheld. !he indemnificaticm provision of this Article-shall not apply to damages or other losses proximate.ly caused. by- or resulting from the· negligence or willful misconduct of the City. All indemnification ob!igat1ons shall. survive termination, expiration or cancellation of this Agreement.

b. The City shall indemnify prot(;!ct, save, hold. harmless .an_d insure th~ Oistrlct, and· ·its respective officers, directors, employees and rneniber$ and agents, from arid

against any and . sill claims and demands for, or litigation with respect to, all d.amag_es which. may arise out of or be ca1.,1_s_ed. by the City ·or ils agents, -:employees_,._ cohtra.ctors, subcontractors or sub.:consultants witt, respect to the City's performance of its ·obligations· under this Agreement. The City shall defend theDii;trict against the foregoing, or litigation in connection with the foregoing, at the City's expense; with counsel reasonably acceptable to the.District The Oistrict,.at its :exp_ense, shall ·.have the.- right to participa.te in the. defE!nse of a·ny Claims or litigation and shl:111 have the right to approve any settlem·ent, which ·-approval shall not be unreasonably withheld. The indemn ifica:tion provision of this Art1cle sh al I n at apply to damages o(other losses proximately caused by otresulting from the gross neglig_eilce or willful misconduct of the Distti.ct All indemnification oblig_ations shall survivE! termination·, e){piratio_n or cancellatron of this }\gree1ment

c. To the fullest extent permitted by law, action by the parties pursuant to this Ag_r~ement arE;) intendetd to .btl! ailcl shall be construed as ~ "cooperative activity" and it i_s the intent of the·parties'that they shall be deemed-a "single governrrienta·1 unit" for the purpose of liability, as set forth 11;1 Minn. Stat. 9. 471.59, subd. 1a (ei); provided further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of the other pllrty.

d. The patties to this- Agreemen_t ~re not liable ·tor the acts .or omissions . .-of the other participants to· this Agreement .except to the ·e,ctent to which they hc~Ve agreed iii writing to be responsible for the acts or ornisE;!ons of the either Parties,

e, Nothing contained··in this Agreement shaU qreEtte a coh~ractual relationship with or a cause of action in favor of a:·third party against the City or the District.-

14. The -District and City, by their .appointed representative(s), sh al I meet. ~t I.east ailn ually, on_ or before July 1, to review the. permitting and' scheduling __ of District and City facilitie~ ..

15, Th.is agreement sha U be interpreted under the laws of the state of Minnesota and the· covenants, stipulation and conditions herein contained shall inure to the benefit of iand be binding upon ·th_e .. successors and assigns of the pai'J:_ies hereto and m_ay be amended,

. . .

if n.!i:lcess~ry. to coni_p!y with statutory arid regulatory requirements to which ·the parties are subject.

IN WITNES.S WHl;.REOF, the parties h.ereto have cau.sed these presents to be executed the day following final approval by the Q.civern1ng boards of the two· parties.

CITY OF WILLMAR

BY: ____________ _ Its Mayor

AND: -------------Its •city Manag~r/Clerk

IND~PENDENTSCHOOL DISTRICT #347

BY: ____________ _

Its Board Chair

Its Sup.erinterident

................ ·-·············-·····-·· ······-·····-·······-···-·---·-·-·· ······--------~-------

16.

City of Willmar


Council Meeting June 7th, 2021 Agenda Item Number:

Date:




No. of Attachments 3 Presented By: Rob Baumgarn Parks and Recreation DLrector

Item: Flags of Honor Memorial Lease Agreement

RECOMMENDED ACTIONS: Motion by: ___ _______ ___ Second by: ____________ to recommend to the City Council of Willmar to adopt a resolution approving the Flags of Honor Memorial lease agreement.

COMMITTEE RECOMMENDATION: The Willmar Parks and Recreation Board has reviewed the plans and is there recommended to move forward with the Flags of Honor Memorial lease agreement.

OVERVIEW: The Veterans Central Council is leading the renovation project. The group is a volunteer committee made up of members of the American Legion, Veterans of Foreign Wars (VFW) and Disabled American Veterans (DAV). Marcus Construction will act as the General Contractor for the project.

The last renovation at the Flags of Honor Memorial was in 1987. This summer' s renovations are expected to take three months and a dedication ceremony is scheduled for September 11 , 2021.

The Veterans Central Counci l is proposing a renovation of the Flags of Honor Memorial, including: • Replacing the wood entrance sign with a granite sign. • Reducing the number of flags to 50. • Remove the existing monument. If keeping it, move it to the front on the opposite side of the

sidewalk to mirror the placement of the entrance sign. • Create a plaza with granite features, including: bronze service emblems depicting the Army, Navy,

Marines, Air Force and Coast Guard along with benches and additional lighting.

The cost of the renovations is being funded by the sale of the pavers and benches, along with private and corporate donations. The total renovation cost will be approximately $250,000.


Don't approve the lease agreement Propose chances to the lease agreement

BUDGETARY/FISCAL ISSUES: None

ATTACHMENTS: Site plans for the renovations Lease Agreement Resolution

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SIGN COLOR: SIZE: FINISH:

SUPPORTS

CARNELIAN 7'-0" X 0'-6" X 3'-6" STEELED

COLOR: CARNELIAN QUANITY: 2 SIZE: 2'-0" X 1'-4" X 2'-6" FINISH: POLISH

DONATION SLANTS COLOR: CARNELIAN SIZE: (6) 2'-6" X 1'-0" X 1'-8" FINISH: STEELED

BENCHES COLOR: QUANITY: SIZE: FINISH:

PAVERS COLOR: QUANITY: SIZE:

CARNELIAN 8 4'-0" (RM774) BENCH WITH TAPERED LEGS POLISH

HARVEST BROWN 600 1 '-4" X 0'-8" X 0'-3"

MAIN FEATURE COLOR: BASE: FLAG FEATURE: FINISH: BRONZE:

CARNELIAN 6'-6 3/8" X 6'-2 1/2" X 3 2'-4" X 1'-10 3/4" X 5'-1 POLISH & SCULPTED (5) 18" 0 BRONZE SERV ARMY, NAVY, MARINES,

LEASE AGREEMENT BETWEEN THE CITY OF WILLMAR AND THE VETERANS CENTRAL COUNCIL

This Lease is made as of the _26th_ day of_May ___ , 2021_, by and between the City of Willmar, a Minnesota municipal corporation ("City"), and Veterans Central Council, a Minnesota nonprofit corporation ("Lessee"); collectively, the "Parties'".

WHEREAS, the City owns certain real property legally described and depicted on Exhibit A, which is attached hereto and incorporated herein by reference (the "Premises"), on which currently exists the Flags of Honor veteran's memorial (the "Memorial''), which is owned and maintained by the City through its Parks and Recreation Department; and

WHEREAS, Lessee desires to renovate and reconstruct the Memorial at its own expense and dedicate any and all improvements to the City; and

WHEREAS, Lessee also desires to obtain a non-exclusiv~ right to use the Memorial and the Premises for the purpose of hosting ceremonies and other public events for cultural and community participation in cooperation with the City's Parks and Recreation Department, and take on certain managerial and maintenance responsibilities; and

WHEREAS, the City desires to lease the Premises to Lessee for these purposes subject to the terms and conditions contained herein in order to further the public interest and fulfill the purposes of the City's Park and Recreation Department; and

WHEREAS, the Parties expressly understand that Lessee shall not be required to complete any renovation or reconstruction or install any improvements on the Premises as a term or condition of this Lease.

NOW, THEREFORE, in consideration of the mutual benefits to be derived here from, Lessee and the City agree as follows:

The City, does hereby demise and lease to Lessee and Lessee does hereby hire and take from the City the Premises, owned by the City, together with the Memorial and any other improvements thereon, on a nonexclusive basis according to the following terms and conditions:

1. TERM OF LEASE. This Lease shall commence on the date of the latest signature affixed hereto and continue in effect until _May 25 __ , 2036, and may be renewed on terms mutually agreed upon by the Parties in writing.

2. CONSIDERATION. As consideration for this Lease, Lessee shall pay to the City One Do1lar ($1.00) per year as rent for the use of the Premises on or before June 1 each year, and perform such maintenance of the Premises as detailed in Paragraph 3 herein and may host public events on the Premises as detailed in Paragraph 8 herein, and shall additionally dedicate any improvements it constructs on the Premises to the City as provided in Paragraph 5 herein. In the event of early termination of this Lease by the City pursuant to Paragraph 13 herein, the City shall refund the Lessee a proportionate amount of any annual rent paid by Lessee for that year.

3. MAINTENANCE AND UPKEEP. Lessee shall be responsible for promptly repairing any damage to the Memorial caused by Lessee or Lessee's agents, representatives, participants, volunteers, guests and invitees, normal wear and tear excepted. Lessee shall cause no repairs on the Memorial or the Premises to be completed without first receiving written instruction and consent from the City. Otherwise, the City shall be responsible for the cost of any necessary repairs and maintenance deemed necessary or convenient by the City in its sole discretion. The City will be responsible for basic lawn maintenance, snow removal, trash removal, and other general and seasonal maintenance work deemed necessary by the City in its sole discretion.

4. IMPROVEMENTS. Lessee may construct improvements to the Premises and/or the Memorial thereon, provided that plans for such improvements are approved in advance in writing by the City. All such improvements shall be at Lessee's expense and shall become the property of the City immediately upon substantial completion of the approved improvements and acceptance of the same by the City. No work may begin on any approved project lllltil all necessary building permits and other required approvals are secured. All construction shall conform to state law and the Willmar City Code. Lessee agrees that not less than thirty days prior to commencement of any construction, it will provide the City with an executed surety bond ( or letter of credit) and sufficient proof of insurance, in such amounts and upon such terms as the City in its reasonable discretion deems necessary, which must be approved by the City before Lessee may commence construction of any improvement, Nothing herein shall be interpreted as limiting the City's authority to enter onto the Premises and make or cause to be made any maintenance, repairs or improvements of any nature whatsoever as deemed necessary or convenient by the City in its sole discretion in furtherance of the purposes of the City's Park and Recreation Department.

5. POSSESSION. Lessee shall have a non-exclusive right to possess the Premises during the Lease tenn. The public shall have the right to enter the Premises at all times and for any reason authorized by the City, and the City's allowance of the public to access the Premises shall in no event be deemed to interfere with the Lessee's rights or privileges, whether express or inferred, under this Lease. Notwithstanding anything in this Lease to the contrary, the City, its employees, and its agents shall have the right to enter the Premises at any time and for any reason.

6. ACCEPTANCE OF PROPERTY. L_essee acknowledges that it has inspected the Premises and, accepts the Premises in an "as is" condition, and that the City has made no representation or warranty with regard to the Premises other than what is contained in this Lease.

7. WAIVER AND ASSUMPTION OF RISK. Lessee knows, understands and acknowledges the risks and hazards associated with using the Premises for the purposes permitted herein and the improvements thereon and hereby assumes any and all risks and hazards associated therewith. Lessee hereby assumes liability, and agrees to be fully and exclusively responsible, for the safety of the persons and property of all of Lessee's agents, repre:sentatives, participants, volunteers, guests and invitees while using the Premises or the improvements thereon or performing maintenance thereon or otherwise- present on the City's Property pursuant to this Agreement. Lessee hereby irrevocably waives any and all claims against the City or any of its officials, employees or agents for any bodily injury (including death), loss or property damage incUITed by the Lessee or or Lessee's agents, representatives, participants, volunteers, guests and invitees and hereby irrevocably releases and discharges the City and any of its officials, employees or agents from any and all such claims of liability related in any way to the Premises, the improvements

2

existing or to be constructed thereon, or the City's maintenance, repair or other work conducted within the Premises by the Lessee or any other third party engaged by Lessee. The City shall have no liability to the Lessee or Lessee's agents, representatives, participants, volunteers, guests and invitees for personal injury or damage to property, including motor vehicles, occurring at or about the Premises during any use by the Lessee contemplated by this Agreement.

8. EVENTS. During the term of this Lease, Lessee shall have the option of hosting ceremonies and other events for cultural and community participation for the public on Memorial Day, Flag Day, Independence Day, Veterans Day, and at other times as may be agreed to by the parties in writing. Lessee shall provide written notice to the City of any such events at least _IO_ days in advance of the event.

9. UTILITIES. The City shall be responsible for paying all costs associated with any utilities it deems necessary on the Premises.

10. MECHANIC'S LIENS. Lessee hereby covenants and agrees that Lessee will not permit or allow any mechanic's or materialman's liens to be placed on the Premises during the tenn hereof. Notwithstanding the previous sentence, however, in the event any such lien shall be so placed on the Premises, Lessee shall take all steps necessary to see that it is removed within 30 days of its being filed; provided, however, that Lessee may contest any such lien provided Lessee first posts a surety bond, approved by, in favor of; and insuring the City, in an amount equal to 125% of the amount pf any such lien.

11. INSURANCE. Lessee shall, at its expense, maintain in effect at all times prior to its substantial completion of the approved improvements pursuant to Section 4 above and acceptance of the same by the City comprehensive general liability insurance, with minimum coverage of not less than $2,000,000.00 per occurrence I $4,000,000.00 aggregate. The City of Willmar shall be identified as an additional insured. The insuring company shall deliver to the City Clerk, certificates of all insurance required (with any higher limits specified), in a form satisfactory to the City, signed by an authorized representative and stating that all provisions of the specified requirements are satisfied. The insurance policy and certificate shall not be canceled, or its conditions altered in any manner without ten days prior written notice to the City Administrator of the City of Willmar.

12. INDEMNIFICATION. At aU times prior to its substantial completion of the approved improvements pursuant to Section 4 above and acceptance of the same by the City, Lessee shall indemnify, protect, save, hold harmless and insure the City, and its respective officers, directors, employees and members and agents, from and against any and all claims and demands for, or litigation with respect to, all damages which may arise out of or be caused by Lessee or its agents, employees, contractors, or subcontractors with respect to Lessee's use of or presence on the Premises, its construction of -any improvements, or its hosing of events thereon. Lessee shall defend the City against the foregoing, or litigation in connection with the foregoing, at Lessee's expense, with counsel reasonably acceptable to the City. The City, at its expense, shall have the right to participate in the defense of any Claims or litigation and shall have the right to approve any settlement, which approval shall not be unreasonably withheld. The indemnification provision of this Section shall not apply to damages or other losses proximately caused by or resulting from the gross negligence or willful misconduct of -the City. All indemnification obligations shall survive tennination, expiration or cancellation of this Lease.

3

13. DEFAULT. Lessee's failure to comply with any term.or condition or fulfill any obligation of this Lease within 20 days after written notice from the City specifying the nature of the failure shall constitute a default of this Lease, except that if such failure is such that it cannot be completely remedied within the 20-day period, then Lessee shall not be found in default as long as it begins correction of the default within the 20-day period and thereafter proceeds with reasonable diligence and in good faith to effect the remedy as soon as practicable,

14. TERMINATION. This Lease may be terminated by either party for any reason upon 60 days' written notice to the other Party. Upon termination or non-renewal of this Lease, all improvements whatsoever, completed on the Premises under this Lease shall become the sole and exclusive property of the City, if the same have not already been dedicated as much upon substantial completion of any approved plans for improvements, as provided in Paragraph 5.

15. EMERGENCY TERMINATION. The City may immediately terminate this Lease without written notice to Lessee as necessary in the case of an emergency involving any human caused or natural event or circumstances causing or threatening loss of life, injury to person or property, human suffering or financial loss, including but not limited to fire, explosion, flood, severe weather, drought, earthquake, spills or releases of oil or hazardous material, contamination, disease, blight, infestation, civil disturbance or riot. In the event of such emergency termination, the City shall provide actual and written notice thereof to Lessee as soon as reasonably possible.

16. GENERAL TERMS:

a. Voluntary and Knowing Action. The parties, by executing this Lease, state that they have carefully read this Lease and understand fully the contents thereof; that in executing this Lease they voluntarily accept all tenns described in this Lease without duress, coercion, undue influence, or otherwise, and that they intend to be legally bound thereby.

b. Authorized Signatories. The parties each represent and warrant to the other that (1) the persons signing this Lease are authorized signatories for the entities represented, and (2) no further approvals, actions or ratifications are needed for the full enforceability of this Lease against it; each party indemnifies and holds the other harmless against any breach of the foregoing representation and warranty.

c, Notices. The parties' representatives for notification for all purposes are:

CITY:

Rob Baumgarn Parks and Recreation Director 2707 Arena Drive Willmar MN 56201 Phone: 320-235-1454 Email: [email protected]

4

LESSEE:

Name: John Christenson Position: Commander Address: PO Box 1822

Willmar MN 56201 Phone: 320-220-0890 Email: john.christenson 12l [email protected]

d, Assignment. 11ris Lease may not be assigned by either party without the written consent of the other party,

e. Modifications/Amendment. Any alterations, variations, modifications, amendments or waivers of the provisions of this Lease shall only be valid when they have been reduced to writing, and signed by authorized representative of the City and Lessee.

f. No Partnership, Joint Venture, or Fiduciary Relationship. Nothing contained in this Lease shall be interpreted as Creating a partnership, joint venture, or relationship of principal and agent between the City and Lessee, it being understood that the sole relationship created hereby is one of landlord and tenant.

g. Records-Availability and Retention. Pursuant to Minn. Stat. § 16C.05, subd. 5, Lessee agrees that the City, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcn'be any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of Lessee and involve transactions relating to this Lease. Lessee agrees to maintain these records for a period of six years from the date of termination of this Lease.

h. Force Majeure. The parties shall each be excused from performance under this Lease while and to the extent that either of them are unable to perfonn, for any cause beyond its reasonable control. Such causes shall include, but not be restricted to fire, storm, flood, earthquake, explosion, war, total or partial failure of transportation or delivery facilities, raw materials or supplies, interruption of utilities or power, and any act of government or military authority. In the event either party is rendered unable wholly or in part by force majeure to carry out its obligations under this Lease then the party affected by force majeure shall give written notice with explanation to the other party immediately.

i. Compliance with Laws. Lessee shall, at its own expense, abide by all Federal, State and local laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted pertaining to this Lease or to the facilities, programs and Staff for which Lessee is responsible. This Lease does not authorize any use of the Premises in violation of applicable land use laws and. regulations.

j. Governing Law, This Lease shall be deemed to have been made and accepted in Kandiyohi County,_Minnesota, and the laws of the State of Minnesota shall govern any interpretations or constructions of the Lease without regard to its choice oflaw or conflict oflaws principles.

5

k. Data Practices. The parties acknowledge that this Lease is subject to the requirements of Minnesota's Government Data Practices Act, Minnesota Statutes, Section 13.01 et seq.

1. No Waiver. Any party's failure in any one or more instances to insist upon strict performance of any of the terms and conditions of this Lease or to exercise any right herein conferred shall not be construed as a waiver or relinquishment of that right or of that party's right to assert or rely upon the terms and conditions of this Lease. Any express waiver of a term of this Lease shall not be binding and effective unless made in writing and properly executed by the waiving party.

m. Severabllity. The invalidity or unenforceability of any provision of this Lease shall not affect the validity or enforceability of any other provision. Any invalid or unenforceable provision shall be deemed severed from this Lease to the extent of its invalidity or unenforceability, and this Lease shall be construed and enforced as if the Lease did not contain that particular provision to the extent of its invalidity or wienforceability.

n. Entire Agreement. These terms and conditions constitute the entire Lease between the parties regarding the subject matter hereof. All discussions and negotiations are deemed merged in this Lease.

o. Headings and Captions. Headings and captions contained in this Lease are for convenience only and are not intended to alter any of the provisions of this Lease and shall not be used for the interpretation of the validity of the Lease or any provision hereof.

p. Survivability. All covenants, indemnities, guarantees, releases, representations and warranties by any party or parties, and any undischarged obligations of City and Lessee arising prior to the expiration of this Lease (whether by completion or earlier tennination), shall survive such expiration.

q. Execution. 1bis Lease may be executed simultaneously in two or more counterparts that, when taken together, shall be deemed an original and constihtte one and the same document. The signature of any party to the counterpart shall be deemed a signature to the Lease, and may be appended to, any other counterpart. Facsimile and email transmissions of executed signature pages shall b,e deemed as originals and sufficient to bind the executing party.

[ Signature pages to follow J

6

In witness whereof, the parties have caused these presents to be signed as of the date first above mentioned,

CITY OF WILLMAR, MINNESOTA

By: c-,----------~ Its: Mayor

VETERANS CENTRAL COUNCIL

~;~

By: -=---=-c-c---c-c----It s: City Administrator

7

RESOLUTION NO.

A RESOLUTION APPROVING THE FLAGS OF HONOR MEMORIAL LEASE AGREEMENT

Motion By,. ________ _ Second By., ________ _

BE IT RESOLVED by the City Council of the City of Willmar to adopt a resolution approving the Flags of Honor Memorial Lease Agreement.


MAYOR Attest:

CITY CLERK

17.

City of Willmar


Council Meeting Date: June 7th, 2021 Agenda Item Number:



Ordinance No Reviewed By: Brian Gramentz, Citv Administrator

No. of Attachments 3 Presented By: Rob Baumgarn, Parks and Recreation Director

Item: Consider adoption of resolutions awarding contracts for the Swansson Field project and assigning contracts to Marcus Construction and accepting Marcus Construction 's Guaranteed Maximum Price Proposal.

RECOMMENDED ACTIONS: Motion by: _______ ________ Second by: _________________ to adopt a resolution awarding the contracts to the contractors and materials suppliers recommended by Marcus Construction (Construction Manager) for each bid package and authorizing the Mayor and City Adm inistrator to sign on behalf of the City of Willmar all contract award letters and letters assigning the right to enter such contracts to the Construction Manager.

Motion by: ____ ________ ___ Second by: ____ ____________ _ to adopt a resolution accepting the attached Guaranteed Maximum Price Proposal in the amount of $1 ,771,876.48 for the base bid plus the amount(s) for all alternates awarded as shown below and authorizing the City Administrator and Mayor sign the same on behalf of the City of Willmar.

OVERVIEW: Bids were opened on April 28th, 2021 . The project will consist of building a new grandstand, installing a turf infield, dugouts, fencing, concession stand and improved drainage to the outfield. Marcus Construction will enter into contracts for each bid sections that was part of the bid sheet pursuant to the contract awards to be made by the City (pursuant to Marcus' s recommendations). Example: Site work, concrete and masonry. 24 sections total.

Marcus Construction has provided the city with a guaranteed maximum price summary (GMP) of all the base bids. The (GMP) is the amount that the contract sum shall not exceed for the project. The GMP includes the construction manager fees, contingencies, and the cost of the work. The GMP for the recreation project base bid is $1 ,587,889.00. The GMPs for the alternate on the project are:

A lternate one: Blue Field improvements-$183,987.48. Alternate one includes grass infield, dugout's, fencing and improved drainage to the blue field.

The city cost to the project is $226,900.00. This includes fees for architectural, geotechnical engineering, special inspections/testing, survey, and utility cost.

Therefore, the total cost to the City, including the GMP for the base bid plus alternates one through four and the city cost, is $1,998,776.48

1

The costs that are not being assigned to the project and being absorbed by the General Fund are: L SAC/WAC fees 2. Additional equipment needs

PRIMARY ISSUES/ALTERNATIVES TO CONSIDER: Accept the GMP and authorize construction. Delay the project and tebid at a later date. Cancel the project.

BUDGETARY/FISCAL ISSUES: Project costs include: Construction Alternate I City Contingency Special Inspections/Testing City Architectural Fees Geotechnical Engineering Site Survey Utility Costs

Project Total

Overall budget

ATTACHMENTS:

$1,587,889.00 $183,987.48

$70,000.00 $12,000.00

$120,800.00 $3,000.00

$19,400.00 $1,700.00

$1,998,776.48

$2,000,000.00

Council Resolution Marcus GMP Exhibit A Council Resolution Accepting Bid and Qi.totes City Cost

--- --- -- --- -- ..

2

CITY OF WILLMAR RESOLUTION NO. __ _

Motion By: ________ _ Second By: _______ _

A RESOLUTION BY THE MAYOR AND CITY COUNCIL OF THE CITY OF WILLMAR, MINNESOTA ACCEPTING CONSTRUCTION MANAGER'S GUARANTEED MAXIMUM PRICE PROPOSAL FOR THE SWANSSON FIELD

PROJECT

WHEREAS, the City is in receipt of the Guaranteed Maximum Price Proposal ("GMP proposal") for the for the City of Willmar Swansson Fields Project (the "project") from its contracted construction manager, Marcus Construction Co., Inc. {the "construction manager"), pursuant to the requirements of Section 2.2 of that certain AIA A133 (2009) Standard Form of Agreement between the Owner (City of Willmar) and Construction Manager as Constructor (Marcus Construction Co., Inc.), dated March_, 2020 (the "construction manager at risk contract"); and

WHEREAS, the construction manager's GMP proposal includes the construction manager fees, contingencies, and the cost of the work as defined in the construction manager at risk contract, and is attached hereto as Exhibit A and incorporated herein by reference; and

WHEREAS, the City Council has reviewed the construction manager's GMP proposal, approves the same as to form and finds it to be consistent with the requirements of the construction manager at risk contract; and

WHEREAS, the City Council has determined that the final scope of the project shall include one alternate scope of work included in the project design as additions to the base bid packages as follows:

Alternate one: Blue Field improvements--$189,987.48; and

WHEREAS, the City Council has awarded the contractsfor each of the base bid packages for the project, as modified by the alternate scope of work approved by the City Council described above, and assigned the right to enter into such contracts to the construction manager, consistent with the requirements of the construction manager at risk contract.


1. The City Council hereby approves the construction manager's GMP proposal for the project base bid of$1,587,889.00.

2. The City Council hereby approves the construction manager's GMP proposal for each of the alternate scopes of work included by the City Council in the final scope of the project as follows:

• Alternate one: Blue Field $183,987.48

3. The total GMP approved by the City Council herein, representing the base bid packages as modified by the alternate scopes of work included by the City Council in the final scope of the project, is $1,771.876.48.

4. The City Council hereby authorizes and directs the Mayor and City Administrator to execute on the City's behalf any document(s) necessary to confirm the City's approval of the construction manager's GMP proposal consistent with the terms of this Resolution.

5. The GMP proposal as approved by the City Council herein shall be included in the total guaranteed maximum price under the construction manager at risk contract for all of the local option sales tax

projects (comprised of the Recreation Fields project, the Swansson Field project, and the Recreation anti Events Center project).

Adopted by the City Council of the City of Willmar on June 7, 2021.

Approved:

Mayor

Attested:

City Clerk

2

EXHIBIT A

MARCUS CONSTRUCTION CO., INC.'s GUARANTEED MAXIMUM PRICE PROPOSAL

Date: 5/26/2021 Document Title: SWANSSON_GMP _PROJECT_SCOPE_05262021

Prepared By: Marcus Construction

Prepared For: City of Willmar

Project: Swansson Fields - Local Option Sales Tax Project

Guaranteed Maximum Price for the Swansson Fields Project

The guaranteed maximum price is an amount that the contract sum shall not exceed for the 'Swansson Fields' project. The guaranteed maximum price includes construction manager's fee, contingencies, and the cost of the work. Guaranteed Maximum Price must be accepted no later than June 8, 2021. Guaranteed

Maximum Price is $1.771.876.48

Itemized Statement of Guaranteed Maximum Price:

o Please reference documents (SWANSSON_GMP _ESTIMATE_05262021, SW ANSSON_GMP _BIDSHEET_0526201) attached regarding itemized statement of the guaranteed maximum price.

Guaranteed Maximum Price includes the following Alternates: o Alternate 1 -ADD: All Modifications to Blue Field

• $183,987.48

Guaranteed Maximum Price includes no allowances.

Guaranteed Maximum Price is based off the following assumptions: o Please reference documents (SWANSSON_GMP _CLARIFICATIONS_0S262021) attached regarding

statement of pricing clarifications, inclusions, and assumptions.

Guaranteed Maximum Price is based upon the following Specifications and Addenda: o Please reference document (SWANSSON_GMP _DRAWINGS_SPECS_05262021) for list of basis

specifications and addenda recognized.

Guaranteed Maximum Price is based upon the following Drawings: o Please reference document (SWANSSON_GMP _DRAWINGS_SPECS_05262021) for list of basis

drawings.

Estimated Substantial Completion Date: o Please reference document (SWANSSON_GMP _SCHEDULE_0S262021) for scheduling and estimated

substantial completion dates per area - schedule assumes June 23, 2021, mobilization, and contract

award by June 8, 2021.

2~80 I llc:im 1, ' [ ,1 l \\ dlm,11 \I'- ,,,, 11 l'h ,20 22 h(l]t, I .I\ '_tl-222-lih_(

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City of Willmar - local Option Sales Tax -Swansson Fields - GMP May 27, 2021

Sf!Ctlo

t-c«JO G -41~~Tesb (lncuk!d In Turri 10fi00 1& Na11c~1orhlf ~~

Sub1at11

li!!0003•E~

020CXl5•Fl!l'ICI

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238,081!i00

111.7-31,4;1

1,.$51.,QQ,tl

t Ol,.72 1,74!27

5.231581

ee.111100 12,'6'03

3,50000

~ .ee1.$ 1

3.2904XI

2,808.9'.l 1 632.00

" .. , .1!1!501

1834315

235'JI, ,,,.. ,,,.. , 35% ,,,~ ,,,~ ,,, .. ' ,. .. ,,. .. 2.35%

2 J5'JI,

235%

2,35%

' ,. ..

J .35'.4

235% ,,, .. ,,, .. ' ,. .. 235'.if, ,,. .. ,,. .. ,,. .. ,,, .. 2 :!S'-' 2 :,5'!11, ,,,~

Xlt 41 2,701.93

38.78 , '" 1 .., ,,., "'"" """' """ 3l.C5

"'"'

.., . , .. ,. 5.6187

">M'.).69

....,.., , .. ""' 1?l.04

1.62423 mn .,.,, ..... "·"' .... "·" n1.33

t 33.eo

'""·"' An 1TOl.i

1J127'1 13,12741 117,6n. 1 11 677 71

1.551.Y6 1,023. 6.141. 4159891

7"7,63 1.320~

21.14$60

!5.81!61

18727.21

llil,987 48

~•1aa1 16.727.21

Base Bid + Alt. 1 Total

$18,72721

J11P.fi7 .C,

$1,771,876.48

Index

N/8 • No Sid Public Bids - Swansson Fields Non-Compliant Bid

Selected Bid Bid Pad<He #1 • Demol~ion, Earthworlc & Uijlltles Company Name Bid Amount Notes Bid Bond Included Alt -1 Voluntary Alt Total

Addenda 1 Acknowledged. Upon bid review it

was discovered that contractor did not

provide number for concrete scope items. rt

was determined that the error was made in

both parts by contractor a nd co nstruction

manacer. Contractor requested to withdraw

their bid d ue to e rror. Wrt.hd ra wal was

Rachel Contractini s 438,199.00 acce pted by the a tv o f WIiimar Ye, S 59,735.00 $ 497,934,00 ,,,.__ .... $ 529 710.00 Addenda 1 AcLo .......... - - ed Yes $ 69116.00 $!1911126.00 Crow River Conw uctio n N/ B

Ohrerslfled Foundations N/ B

Land Pride Construction, LLC N/ B

Riley Bro s: Construction, Inc N/B

Vreem a n Construction, Inc. N/ B

Peterson Companies, Inc. N/B

Bid Pad<aae #2 • Electrical Como.any Name Bid Amount Notes Bid Bond Included A" · l Voluntarv Alt Total

PlllsElec:trk: $ 19510.00 ........... Adcno ....... ed Yes $ 3,500.00 $ 23.010.00 Willma r Electric Service, Inc.. s 21.500.00 Addenda Acknowle<ked Yes $ 2,600.00 s 24,100.00

Kim's Electric, llC $ 32, 3'58.24 Addtnda Acknowledged Ye, $ 6,S75.33 s 39,233.57

Community Electric, Inc. N/B Gate wood Electric NIB

Ryan Buer Electrk LLC NI B

Sands Electric N/ B

Bid Pad<aH #3 • Mechanical & Plumbino Como.any Name Bid Amount Notes Bld Bon d Included Alt -1 Volu ntarv Alt Total --.--or-- s 35-•oo ~Ac-ed Yft s -..:,so.ao A& B Plu mbing N/ B

Erickson Plumbing & Heating NIB

Lake Country Mechanical, Inc. NIB

Voss Plumbing & Heating of Paynesvlll1!, tne. NIB

Sid PackaCPe #4 - Fencini, Company Name Bid Amount Notes Bid Bon d lnd uded Alt -1 Voluntary Alt Total __..F_ IS "" •~.so ----ed Yes S 24,S,7.61 S 11.122.11 America Fence Companv NI B

Bounda ry Feoce N/ B Ce ntury f e nce (ERP linked! N/B

Gr,md Slam Safety LLC. NIB

Keller fence N/B

Bid Pad<He #5 - lrrloation Company Name Bid Amount Notes Bid Bon d Included A" · l voluntary Alt Tota l - ........ s 2J-ao - Yes s 3 290.00 --.- 27.:IAO.CIO Stacy's Nursery Inc. s 31,500.00 Addenda Acknowledged Yes s 2,200.00 s 33,700.00

Addend~ Ad:nowledeed, Voluntary a lte rnate

Re t!ds Irrigation Plu5 LLC. $ 33,000.00 $20k in lieu of $33k Yes $ 2,200.00 $ 20,000.00 s 35,200.00

Turbo Turf Irrigatio n N/B

Index

N/B • No Bid Negotiated and Cooperative Purchase Vent ure Bids (CPV) Non-Com p liant Bid Swansson Fields Selected 81d

Bid Pad<aoe 116 - Concrete Work Company Name Bid Amount NotH Bid Bon d Alt •l Voluntary Alt Total

-1ras.-uc $ 1•-"" Not-nd $12.5114.® $ J0.$14.GO

OoubleJ Concrete & Ma$onry, rne. s 32,365.00 Not Required s 7,955.00 s 40,320.00

Caskey Concrete & Ma$onry NIB

DiYerslfied f oundatio ns N/0

Nell on Family Construction N/B

Quigley & Sons: Masonry, Inc, N/B

Sjobe rg Masonry & Concrete U C. NIB

Skare Concrete LLC N/ B

Vos5 Concrete Inc . N/ B

Bid Packa2e #7 • Masonrv Company Name Bid Amount Notes Bid Bond Alt-1 Voluntary Alt Total

""--•--1nc. I s 45 000.00 NocR-•lnd --.--..-ao Ri.!!RS Bros. Constructio n LLC $ 57,000.00 Not Reauired $ 57,000.00

Caskey Concrete & Masonry N/B

Nelson Family Constructio n N/ B

Sjoberg Masonry & Concrete l lC. N/ B

Ska re Concre te LLC N/ B

VO$$ Concre te Inc . N/ B

Bid P-ackHe #8 - Wood M aterials a nd Labor

Company Name Bid Amount Notes Bid Bond Alt -1 Volunta ry Alt Totat

Sid Poctoge #Ba - Mat~d als -- -- s H.IIN.N

__ ...... s --Bid not .complete, not enough Soffit; Removed

Simonson Lumber s 26,501.35 FRP from dugouts Not Required s 26,502.35

Bfd Package #Sb - labor ~ ··--- --- !& u nnn.oo

Arrow Const ruction, UC N/ B

Corl14!rstone Const ruction, Inc N/B

D.1nnen ~agter Construction N/ B

Heritage Exterlors N/ B JRA Bullders Inc N/B

Lake$ Area Homes Inc N/B

Matt Manson Construction Company LLC N/ B

Paul Gelgh Construction N/ B

Vjon Ca rts:o n Construction N/B

Bid Packaae #9a • Metals Company Name Bid Amount Notes Bid Bond Alt ·l Voluntary Alt Total

Kolonis-tnc $ 11621.00 Not Requlled $ 11,621.00 Par Piping and Fabrication $ 34,471.00 Not Required $ 34,472.00

Linders Sped alty Compc1nv Inc:. N/8 M & N Structure,. N/B

Bid Packaee #10 - Paintinl!!' Company NU1me Bid Amount Notes Bid Bond Alt •l Voluntary Alt Total <Norflll,--- $ 5.517,00 NotD-uiN!d t "-"17,00 J&M Painting s 5,600.00 Not Required s 5,600.00 Green Lake Parnt N/B

Guptill Painting N/B

Protape N/8

Spectrum Paint ing of Willma r LLC N/B

Bid Pactcare #11 - Soedaltles !Div. 101 Company Name Bid Amount Notes Bid Bond Alt •l Voluntary Alt Total

ITIIITllllh~ IS L077.00 Not RemJired $ 1,077.00 Bartley Sales Company, Inc. N/B

Construction Supply1 Inc. N/8

Bid Pack••• #11 • Soedalties/Si•nHe !Div. 101 Company Name Bid Amount Notes Bid Bond Alt -1 Volu ntaty Alt Total ~- I I -~ Not •-•ifed $ 398.00 Print Masters of Willmar (ERP linked) N/B

The Tenth Division !ERP linked} N/B

Division 01 - General Reaulrements (Construction Cleanlne:J Company Name Bid Amount Notes Bid Bond A lt-1 Voluntary Alt Total - $ 750.00 Not~ $ 750.00 MN CleanlnR .Jnd Re$.toratlon N/6 Spotle-ss Oean N/8

Division 01- General Reaulrements (Construction Staklne:) Company Name Bid Amount I Notes I Bid Bon d Alt -I Volu ntary Alt Total ----- I I >-150.00 lllstd <&11 In esliiiiato INot•--•~ ' I I I !I :uso.oo Bolton & Menk N/B I I I Division 01 • General Reauirements llemrvir:11n.- Fencine-1 Company Name Bid Amount !Notes I Bid Bond I Alt •l Voluntary Alt lrotal

1And1'1- I S 1"75.00 I I Not•-•red I I I$ u.us.oo Americ.an Fence Co. s 221106.00 $ 22,106.00

Division 07 - Thermal and Moisture Protection IJoint Sealant! Company Name Bid Amount Notes Bid Bond Alt • l Voluntary Alt Total

,--~-Inc. s 3.590.00 NDtR1taUired $ •-.oo The Caulkers Co., Inc. $ 8,763.00 Not Required $ 8,763.00

Sunrise Specialty Contracting N/8

Division 08 • Oaenin•s IWalk Ooors/Windowsl Company Name Bid Amount Notes Bid Bond Att -1 Voluntary Alt Tota l -r-- s 3008.59 Not"-llired t 31111a.:9

Kendell Doors & Hardware- s 3,779.00 Not Required s :1,n9.oo

Therm-All, Inc.. N/B

Twin City Hardware - New Hope N/8

Division OB• Ooeninl!S (Overhead Ooonl Company Name BldAmoont Notes Bid Bond Alt ·l Voluntan, Alt Total ---·- $ 51W100

_ ......... $ 5 048.00

Exce l OVerhead Door $ 7,475.00 Not Requfred s 7,475.00

Garage Ooor Store N/B

DMslon 11- Eauiome nt fAthle tlc Field EauirvnAnt - Cotv'UM'at ive Purchasln11: Venture ICPVll

Company Name Bid Amount Notes Bid Bond Alt·l Voluntary Alt Total

T ...... &sfnllobotllnatunMls.ladcstap ...... ~poddiac.-... ""'nl .,_.°"""""°""""'""""' • ............ bonchoslara!I 1. llaltffl Eye&

$ , ...... .,7 ~ ---·---' ----· of WIimar -- I• 4> !146.50 ··--·-Midwest Netting Salutians N/8

Dugo uts USA N/B

Division 11- Eauiomet1t (Metal CountertoosJ COmpany Name Bid Amount Notes Bid Bond Alt •l Voluntary Aft Total

LSV-lAo: I S ,._ ... t.91 ----·~ 1 !11 ··-•1 A-2 Restaurant Equipme-nt Co s 12.681.52 Nat Required $ 12,681.52

American Restaurant Supply Warehouse N/B

Central Lakes R~taurant Supply N/B

Chappell Centrill, Inc. N/B

Division 12 - FumishinH (Turf fjelds • Coooeratlve Purchasin2 Venture lCPVll Com~nyName BkJ Amount Notes Bid Bond Alt -1 Voluntary Alt Total - s UL731M Not ........ , SU• nus Kiefer USA $ 157,300.00 $157,300.00

Mid States AL.Jdfo &, Video N/ B

Division 12 - Furnlshinu (Scoreboard• Cooaeratlve Purch■sin1 Venture ICPV\\ Company Name I Bid Amount INotes Bid Bond I Alt -1 I Voluntary Alt !Total - IS . I I Not Required 1$16,34a.15 I I$ H,345.15

Division 13 • Soeda! Construction {Stadium Seatlna • C.,,,.,e,ative Purchasinr Venture {CPVII Comoanv Name I Bid Amount !Notes I Bid Bond Att -1 I Voluntary Alt I Total

--a.. IS --... 1

I Not•-•-' T I Tim-oo Dant Cayton I S 376,600.00 I I N(lt Required I I S 376,600.oo

Date: 5/26/2021 Document Title: SWANSSON_GMP _ORA WINGS_SPECS_0S262021 Prepared By: Marcus Construction Prepared For: City of Willmar Project: Swansson Fields - Local Option Sales Tax Project

Swansson Fields - Specifications, Drawings and Addenda:

The Guaranteed Maximum Price is based off the following list of drawings and specifications, including the addenda thereto:

1. Specifications and Addenda:

Division Number

00 - Procurement and Contracting 00 0001 Requirements



00 - Procurement and Contracting 000115 Requirements







01 - General Requirements 011000

01- General Requirements 012000




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1nli1,111111Lt1,L,,11 11uL11, •1 L< rn

Description Revision Issued Date Set

Addendum No. 1 0 4/20/2021 Swansson Fields Rebid Set 3/5/21

A. - Project Directory and 0 4/5/2021 Swansson Fields Rebid Certifications Set 3/5/21

Table of Contents 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

C. - List of Drawing Sheets 0 4/5/2021 Swansson Fields Rebid Set3/5/21

D. - Advertisement for Bids 1 4/2/2021 Swansson Fields Rebid Set 3/5/21

E. - Instructions to Bidders 1 4/2/2021 Swansson Fields Rebid Set 3/5/21

F. - Available Project 0 4/5/2021 Swansson Fields Rebid Information Set 3/5/21

G. -Bid Form 1 4/6/2021 Swansson Fields Rebid Set 3/5/21

H. - Substitution Request Form - 0 4/S/2021 Swansson Fields Rebid During Procurement Set 3/5/21

I. - General Conditions 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

A. Perform the Work wi thin the 1 4/12/2021 Swansson Fields Rebid time stated in -Summary Set 3/5/21

B. - Price and Payment 1 4/12/2021 Swansson Fields Rebid Procedures Set 3/5/21

C. - Alte rnates 0 4/5/2021 Swansson Fields Rebid Set3/5/21

D. - Substitution Procedures 0 4/5/2021 Swansson Fields Reb id Set 3/5/21

E. - Administrative 0 4/5/2021 Swansson Fields Rebid Requirements Set 3/5/21

~ /;.,,,.,,. /95({ A Rich Tradition of E.>..ceptional C, ,n.,truct,on

,, \ I 1ru1 l un u u ... lllH1 L' 111


01- General Requirements 01 4100

01 - General Requirements 01 5000





01- General Requirements 016000

01- General Requirements 01 7000


02 - Existing Conditions 02 4100

03 - Concrete 03 3000

04 - Masonry 04 2000

05 - Metals OS 1200

05 - Metals 05 5213

06 - Wood. Plastics, and Composites 06 1000

06 - Wood, Plastics, and Composites 06 1500

06 - Wood. Plastics, and Composites 061753

06 - Wood. Plastics, and Composites 06 8316

07 - Thermal and Moisture 071300 Protection

07 - Thermal and Moisture 07 2100 Protection


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111(, II 111 Jlcll,(.l\11 lfllctl ll L I

SWANSSON_GMP_DRAWINGS_SPECS_05262021- 5/26/2021 - Page 2

F. - Quality Requirements 0 4/5/2021 Swansson Fields Rebid

Set 3/5/21

G. - Regulatory Requirements 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

H. - Temporary Facilities and 0 4/5/2021 Swansson Fields Reb id Controls Set3/5/21

I. - Temporary Utilities 0 4/5/2021 Swansson Fields Rebid Set3/5/21

J. - Haul Routes 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

K. - Traffic Control 0 4/5/2021 Swansson Fields Rebid Set3/5/21

L. - Temporary Erosion and 0 4/5/2021 Swansson Fields Rebid Sediment Control Set3/5/21

M. - Product Requirements 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

N. - Execution and Closeout 0 4/5/2021 Swansson Fields Rebid Requirements Set 3/5/21

0. - Closeout Submittals 0 4/5/2021 Swansson Fields Rebid Set3/5/21

A. - Demolition 0 4/5/2021 Swansson Fields Reb id Set 3/5/21

A. - Cast-in-Place Concrete 0 4/5/2021 Swansson Fields Rebid Set3/S/21

A. - Unit Masonry 0 4/5/2021 Swansson Fields Rebid Set3/5/21

A. - Structural Steel Framing 0 4/5/2021 Swansson Fields Rebid Set3/5/21

B. - Pipe and Tube Railings 0 4/5/2021 Swansson Fields Rebid Set3/5/21

A. - Rough Carpentry 0 4/5/2021 Swansson Fields Reb id Set 3/5/21

B. - Wood Decking 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

C. - Shop-Fabricated Wood 0 4/5/2021 Swansson Fields Rebid Trusses Set 3/5/21

D. - Fiberglass Reinforced 0 4/5/2021 Swansson Fields Rebid Paneling Set 3/5/21

A. - Sheet Waterproofing 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

B. - Thermal Insulation 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

C. - Weather Barriers 0 4/5/2021 Swansson Fields Rebid Set3/5/21

f fi,,.,. 1956 A Rich Trad1t1on off ,cep11onal Construction

\I 1.• l1n.r1Lti,1H.,11

07 - Thermal and Moisture 073113 Protection

07 • Thermal and Moisture 07 4646 Protection



08 - Openings 081113

08 • Openings 08 3313

08 • Openings 08 7100

09 - Finishes 09 2116

09 • Finishes 09 6500

09 · Finishes 09 9000

10 • Specialties 101400

10 - Specialties 10 2800

10 - Specialties 10 4400

11- Equipment 11 4001

11 - Equipment 116833

12 - Furnishings 12 9316

13 • Special Construction 13 3100

13 - Special Construction 13 3416

22 - Plumbing 22 0553

22 - Plumbing 220719



2~Xn llil!h\\a:- 12 I hi.\\ l1111.1r \I'. 50.::'lll l'h "'0-'2.::'-(,(,lh I l'I. ,'11-"'2.::'-t,6"'(,

SWANSSON_GMP_DRAWINGS_SPECS_05262021- 5/26/2021 - Page 3

D. - Asphalt Shingles 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

E. - Fiber-Cement Siding 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

F. • Sheet Metal Flashing and 0 4/5/2021 Swansson Fields Rebid

Trim Set 3/5/21

G. · Joint Sealants 0 4/5/2021 Swansson Fields Reb id Set3/5/21

A. • Hollow Metal Doors and 0 4/5/2021 Swansson Fields Rebid Frames Set 3/5/21

B. • Coiling Counter Doors 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

C. - Door Hardware 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

A. • Gypsum Board Assemblies 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

B. - Resilient Flooring Base 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

C. • Painting and Coating 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

A. - Signage 0 4/5/2021 Swansson Fields Reb id Set3/5/21

B. - Toilet, Bath, and Laundry 0 4/5/2021 Swansson Fields Reb id Accessories Set 3/5/21

C. - Fire Protection Specialties 0 4/5/2021 Swansson Fields Rebid Set3/5/21

A. - Custom Fabricated 0 4/5/2021 Swansson Fields Rebid Foodservice Equipment Set 3/5/21

B. -Athletic Field Equipment 0 4/5/2021 Swansson Fields Rebid Set3/5/21

A. - Stadium Seating 0 4/5/2021 Swansson Fields Reb id Set3/5/21

A - Canopy Structures 0 4/5/2021 Swansson Fields Reb id Set3/5/21

B. - Grandstand 0 4/5/2021 Swansson Fields Reb id Set3/5/21

A - Identification for Plumbing 0 4/5/2021 Swansson Fields Rebid Piping and Equipment Set 3/5/21

B. - Plumbing Piping Insulation 0 4/5/2021 Swansson Fields Rebid Set3/5/21

C. - Plumbing Piping 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

D. - Plumbing Piping Specialties 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

( f,,,.,. fCJ'j(; A Rich Trad1t1on of Exccp11onal Con<;trucllon

, , \ 1 1.. , l , rhtntdr n.l 111

22 - Plumbing 22 3000

22 - Plumbing 22 4000

26 - Electrical 26 0505




26 · Electrical 26 0533




26 • Electrical 26 2416



26 - Electrica.l 26 2816

26 - Electrical 264300



31 - Earthwork 311000

31 - Earth work 312200

31 - Earth work 312316

31 • Earth work 312319

31 • Earth work 312323

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SWANSSON_GM P_DRAWINGS_SPECS_05262021- 5/26/2021 - Page 4

E. · Plumbing Equipment 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

F. - Plumbing Fixtures 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

A. - Selective Demolition for 0 4/5/2021 Swansson Fields Rebid Electrical Set 3/5/21

B. - Low-Voltage Electrical 0 4/5/2021 Swansson Fields Rebid Power Conductors and Cables Set3/5/21

C. - Grounding and Bonding for 0 4/5/2021 Swansson Fields Rebid Electrical Systems Set3/5/21

D. - Hangers and Supports for 0 4/5/2021 Swansson Fields Rebid Electrical Systems Set 3/5/21

Raceway and Boxes for Electrical 0 4/5/2021 Swansson Fields Rebid Systems Set 3/5/21

G. - Identification for Electrical 0 4/5/2021 Swansson Fields Rebid Systems Set 3/5/21

H. - Lighting Control Devices 0 4/5/2021 Swansson Fields Rebid Set3/5/21

I. • Low-Voltage Transformers 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

J. - Panelboards 0 4/5/2021 Swansson Fields Rebid Set3/5/21

K. - Wiring Devices 0 4/5/2021 Swansson Fields Rebid Set3/5/21

L. - Fuses 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

Enclosed Switches and Circuit 0 4/5/2021 Swansson Fields Rebid Breakers Set 3/5/21

N. • Surge Protective Devices 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

O. • Interior Lighting 0 4/5/2021 Swansson Fields Rebid Set3/5/21

P. - Exterior Lighting 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

B. - Site Clearing 0 4/5/2021 Swansson Fields Rebid Set3/5/Zl

C. • Grading (Excavation and 0 4/5/2021 Swansson Fields Rebid Embankment) Set 3/5/21

Excavation 0 4/5/202 1 Swansson Fields Rebid Set 3/5/21

E. • Dewatering 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

F. - Fill (Embankment] 0 •~/5/2021 Swansson Fields Rebid Set 3/5/21

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SWANSSON_GMP_DRAWINGS_SPECS_05262021- 5/26/2021- Page 5

32 - Exterior Improvements 321123 A. - Aggregate Base 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

32 • Exterior Improvements 321216 B. - Bituminous Paving 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

32 - Exterior Improvements 32 1600 D. - Curbs, Gutters, Sidewalks, 0 4/5/2021 Swansson Fields Rebid and Driveways Set 3/5/21

32 · Exterior Improvements 32 1823 Athletic Surfacing 0 4/5/2021 Swansson Fields Reb id Set 3/5/21

32 · Exterior Improvements 32 3110 F. - Backstop Netting System 0 4/5/2021 Swansson Fields Reb id Set3/5/21

32 - Exterior Improvements 32 3111 G. • Batting Cage Nets and Field 0 4/5/2021 Swansson Fields Rebid Equipment Set 3/5/21

32 - Exterior Improvements 32 3113 H. • Chain Link Fences and Gates 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

32 • Exterior Improvements 32 3223 ). - Segmental Retaining Walls 0 4/5/2021 Swansson Fields Reb id Set 3/5/21

32 - Exterior Improvements 32 3300 K. - Site Furnishings 1 4/15/2021 Swansson Fields Rebid Set 3/5/21

32 - Exterior Improvements 32 8100 Irrigation System 0 4/15/2021 Swansson Fields Rebid Set 3/5/21

32 - Exterior Improvements 329219 M. -Seeding 0 4/5/2021 Swansson Fields Rebid Set3/5/21

33 - Utilities 331000 A. - Water Utility Distribution 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

33 • Utilities 33 3213 B. - Packaged Wastewater 0 4/5/2021 Swansson Fields Rebid Pumping Stations Set 3/5/21

33 - Utilities 33 3400 C. - Sanitary Sewer Force Main 0 4/5/2021 Swansson Fields Rebid System Set 3/5/21

33 - Utilities 33 4100 D. - Subsurface Drains 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

33 - Utilities 33 4211 E. - Pipe Sewer (Storm) 0 4/5/2021 Swansson Fields Rebid Set 3/5/21

2. Drawings:

Discipline Drawing No. Drawing Title Revision Drawing Date Set Name

General Gl.10 Key Plan 0 3/5/2021 Swansson Fields 100% Rebid Set

General Gl.20 CODE INFO - DOOR CLEARANCE, ACCESS. 0 3/5/2021 Swansson Fields 100% Rebid Set ROUTES

General Gl.30 CODE INFO - TOILET ROOMS, MISC 0 3/5/2021 Swansson Fields 100% Rebid Set

General Gl.40 CODE INFO - STAIRS, RAMPS, SITE 0 3/5/2021 Swansson Fields 100% Rebid Set

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SWANSSON_GMP_DRAWINGS_SPECS_0S262021- 5/26/2021- Page 6

Architectura Al.10 ARCHITECTURAL SITE PLAN I

Architectura Al.11 FLOOR PLAN· CONCESSION & VISITOR 1 DUGOUT

Architectura Al.21 FLOOR PLAN & ELEVATIONS - HOME I DUGOUT

Architectura Al.31 BLUE FIELD DUGOUT PLAN & DETAILS I (AL TERNA TE #1)

Architectura A4.11 BUILDING ELEVATIONS-I CONCESSIONS/ VISITOR DUGOUT

Architectura A5.10 BUJLDING SECTIONS I

Architectura A5.20 WALL SECTIONS I

Architectura A5.30 DETAJLS & INTERIOR ELEVATIONS I

Civil Cl.1 Existing Conditions

Civil Cl.2 SITE DEMO

Civil C2.1 SITE LAYOUT

Civil C2.2 SITE GRADING LAYOUT (ORANGE FIELD)

Civil C2.3 SITE GRADING LAYOUT (ORANGE FIELD)

Civil C2.4 SITE WORK (ORANGE FIELD)

Civil C2.5 SITE GRADING LAYOUT (BLUE FIELD)

Civil C2.6 BULLPEN - BATTING CAGE SITE PLAN

Civil C3.l STORM SEWER LAYOUT

Civil C3.2 UTILITY LAYOUT

Civil C4.l DETAILS

Civil C4.2 DETAILS

Civil C4.3 DETAILS

Civil CS.1 FLOOR PLAN - BACKSTOP NETTING

Civil C6.l SITE EROSION CONTROL

Civil C6.2 TEMPORARY SEDIMENT CONTROL



Civil C6.5 PERMANENT EROSION CONTROL

Landscape Ll.10 SYNTHETIC TURF INFIELD - LAYOUT AND DRAINAGE PLANS

Landscape Ll.20 ORANGE FIELD - IRRIGATION PLAN

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0 3/5/2021 Swansson Fields 100% Rebid Set







0 3/5/ 2021 Swansson Fields 100% Rebid Set




0 3/ 5/2021 Swansson Fields 100% Rebid Set


0 3/ 5/ 2021 Swansson Fields 100% Rebid Set
















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SWANSSON_GMP_DRAWINGS_SPECS_05262021- 5/26/2021- Page 7

Landscape L2.10 SYNTHETIC TURF INFIELD & IRRIGATION -DETAILS

Structural Sl.11 FOUNDATION/ FRAMING PLAN - 1ST BASE DUGOUT

Structural S1.12 FOUNDATION / FRAMING PLAN - 3RD BASE DUGOUT

Structural S2.ll STRUCTURAL NOTES / FOUNDATION DETAIL

Structural S3.ll FRAMING DETAILS

Structural STl.10 STADIUM PLAN

Electrical El .10 SITE PLAN

Electrical El.11 LIGHTING & POWER PLAN - CONCESSIONS & VISITOR DUGOUT

Electrical El.21 POWER PLAN - HOME DUGOUT & RESTROOM BLDG.

Electrical E2.10 SCHEDULES AND DETAILS

Mechanical M0.00 MECHANICAL LEGENDS AND ABBREVIATIONS

Mechanical Ml.10 PLUMBING PLAN - CONCESSIONS BUILDING

Mechanical Ml.20 PLUMBING PLAN - HOME DUGOUT

Mechanical Ml.31 PLUMBING ISOMETRICS - CONCESSIONS BLD.

Mechanical M5.10 MECHANICAL DETAILS

Mechanical MEl.10 MECHANICAL SCHEDULES

Life Safety LSl.10 LIFE SAFETY PLAN

End of Document

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CITY OF WILLMAR RESOLUTION NQ. __ _

Motion By: ________ _ Second By: _______ _

A RESOLUTION BY THE MAYOR AND CITY COUNCIL OF THE CITY OF WILLMAR, MINNESOTA ACCEPTING BIDS AND QUOTES FOR SWANSSON FIELDS PROJECT BID PACKAGES AND AWARDING AND ASSIGNING

CONTRACTS

WHEREAS, the City is in receipt of recommendations from its contracted construction manager, Marcus Construction Co., Inc. (the "construction manager") for awards of contracts for construction and materials for each of the bid packages developed by the City's contracted architect, Widseth Smith Nolting & Associates, Inc. (the "architect") in coordfnation with the construction manager, for the City of Willmar Swansson Fields Project (the "project"); and

WHEREAS, the project was to include 5 separate base bid packages to be competitively bid and 19 additional packages of work and/or materials to be awarded either through cooperative purchasing or direct negotiation as detailed herein, and one alternate scope of work (the "alternates") as follows:

• ALT 1: Swansson Blue Field

WHEREAS, the construction manager's recommendations for awards of contracts for construction and materials for each of the bid packages for the project is attached hereto as Exhibit A; and

WHEREAS, pursuant to an advertisement for bids, dated March 26, 2021, for each bid package for which competitive bidding was required by the Municipal Contracting Law, Minn. Stat.§ 471.345, sealed bids were solicited, received, opened, and evaluated and tabulated by the construction manager according to the law's requirements, with the recommended contract award shown on Exhibit A hereto in all cases being to the contractor who submitted the lowest responsible bid that was responsive to the specifications and compliant therewith in all material respects; and

WHEREAS, for some bid packages, the recommended contract award is to a contractor or supplier pursuant to a contract on the State of Minnesota's Cooperative Purchasing Venture (CPV) pursuant to Minn. Stat.§ 471.345, subd. 15; these recommended awards are identified-on the spreadsheet enclosed herewith with the "CPV" notation next to the recommended party's name; and

WHEREAS, for bid packages with an estimated value below the threshold at which competitive bidding is required by the Municipal Contracting Law, the recommended contract award is to a contractor or supplier that best satisfies the City's requirements at the best value to the City, as determined by the construction manager in consultation with the City and through direct negotiation after evaluating two or more quotations for the cost of the specified work or materials; and

WHEREAS, the City Council has retained the discretion to determine the final project scope by deciding if the alternate is to be included- in the final project; and

WHEREAS, the City Council now desires to determine the final scope of the project to be awarded to the successful bidders and other recommended contractors or suppliers, accept the construction managers' contract award recommendations and award contracts for each bid package for the project consistent with the construction manager's recommendations shown on Exhibit A hereto, and authorize the assignment of the right to enter into such contracts on the City's behalf to the construction manager, pursuant to the terms of the City's contract with the construction manager.

NOW, THEREFORE, BE IT RESOLVED by the City Couhcil of the City of Willmar that:

1. The City Council hereby determines that the final scope of the project shall include one alternate scope of work included in the project design as an addition to the base bid packages, as follows:.

ALT 1: Swansson Blue Field

2. The City Council hereby accepts the recommendations of the construction manager iridicated in Exhibit A hereto and hereby adopts the construction manager's evaluation of the bids, quotations, and state contracts through the CPV responsive to the base bid packages and alternate scopes of work as its own.

3. The City Council hereby makes the following contract awards for each of the base bid packages, as modified by the alternate scopes of work awarded in paragraph 1 above, pursuant to the construttion manager's report and recommendations:

• Bid Package #1- Demo, Earthwork and Utilities: Contractor Name: Duininck, /he. Total Contract Value: $598,826.00

• Bid Package #2 - Electrical: • Contractor Name: Paul's Electric Total Contract Value: $23,010.00

• Bid Package #3 - Mechanical & Plumbing: Contractor Name: Plumbing & Heating of Willmar Inc. Total Contract Value: $35,350.00

• Bid Package #4 - Fencing: Contractor Name: Andi's Fenceal/ Total Contract Value: $91,122.11

• Bid Package-#5 - Irrigation: Contractor Name: St Cloud Sprinkler Co. Inc. Total Contract Value: $27,240.00

• Bid Package #6 - Concrete Work: Contractor Name: Riggs Bros. Construction LLC Total Contract Value: $30;584.00

• Bid Package #7 - Masonry: Contractor Name: Quigley & Sons Masonry Inc. Total Contract Value: $45,000.00

• Bid Package #8a - Wood Materials: Contractor Name: Perkin Lumber Company, Inc. Total Contract Value: $26,092.83

• Bid Package #8b - Wood Labor: Contractor Name: Leindecker Construction Total Contract Value: $11,000.00

• Bid Package #9 - Metals: Contractor Name: Koronis Fabricating Inc. Total Contract Value: $11,621.00

• Bid Package #10 - Painting: Contractor Name: Colorful Concepts Painting Total Contract Value: $5,517.00

• Bid Package #11a - Specialties: Contractor Name: The Tenth Division Total Contract Value: $1,077.00

• Bid Package #1th- Specialties/Signage: Contractor Name: Quick Signs Total Contract Value: $398.00

• Division 01 - General Requirements (Construction Cleaning):

2

Contractor Name: Commercial Cleaning Service Total Contract Value: $750.00

• Division 01 - General Requirements (Construction Staking): Contractor Name: Bonnema Runke Stern, Inc. Total Contract Value: $6,000.00

• Division 01 - General Requirements (Temporary Fencing): Contractor Name: Andi's Penceal/ Total Contract Value: $12,175.00

• Division 07 - Thermal and Moisture Protection: Contractor Name: Right Way Caulking, Inc. Total Contract Value: $3,590.00

• Division 08 - Openings (Walk Doors/Windows): Contractor Name: Mid Central Door Total Contract Value: $3,008.59

• Division 08 - Openings (Overhead Doors): Contractor Name: American Door Works-Willmar Total Contract Value: $5,040.00

• Division 11 - Equipment (Athletic Field Equipment-Cooperative Purchasing Venture(CPV)): Contractor Name: Sports_field Specialties Total Contract Va/µe: $196,033.87

• Division 11- Equipment (Metal Countertops): Contractor Name: LSV Metals, Inc. Total Contract Value: $11,043.91

• Division #12 - Furnishings (Turf Fields-Cooperative Purchasing Venture(CPVJ): Contractor Name: Field Turf Total Contract Value: $121,731.49

• Division 12 - Furnishings (Scoreboard-Cooperative Purchasing Venture(CPV)): Contractor Name: Daktronics Total Contract Value: $16,343.15

• Division 13-: Special Construction (Stadium Seating-Cooperative Purchasing Venture (CPV}) Contractor Name: SAFFE LLC-"Stadium Steve" Total Contract Value: $239,096.00

4. The City Council hereby authorizes and directs the Mayor and City Administrator to execute the letters ofaward, substantially in the form attached hereto and incorporated herein by reference as Exhibit B, to the contractors and suppliers named in paragraph 3 above, confirming the contract awards and directing the contractors and suppliers to enter into a construction contractor materials supply contract with the construction manager, as assigned hereafter by the City, on the approved contract forms as contained in the Bidding Documents; and


3

.. --- --- -- -----------------------

Adopted by the City Council of the City of Willmar on June 7th 2021.

Approved:

Mayor

Attested:

City Clerk

4

EXHIBIT A

EXHIBIT A

Date: 5/27/2021 Document Title: SWANSSON_GMP _AWARDRECS_05272021


Prepared for: City of Willmar

Project: Swansson Fields - Local Option Sales Tax Project

Letter of Lowest Responsible Bidder Award Recommendations:

To Whom This Concerns:

Upon the review and investigation of each bid or quotation received for the Swansson Fields project. Marcus Construction recommends that contracts be awarded to the contractors or suppliers listed on the spreadsheet enclosed herewith. Our recommendations are derived from but not limited to these elements:

1. Responsibility of the bidder and the probability of the bidder's adequate performance 2. Compliance with specifications and drawings 3. Whether bid was responsive and compliant with specifications in all material respects

Unless otherwise noted, the contract award recommendations reflected on the spreadsheet enclosed herewith are to the contractor who submitted the lowest responsible bid received during a sealed bid competitive bidding process that was responsive to the specifications and compliant in all material respects. For some bid packages, the recommended contract award is to a contractor or supplier pursuant to a contract on the State of Minnesota's Cooperative Purchasing Venture (CPV); these recommended awards are identified on the spreadsheet enclosed herewith with the "CPV" notation next to the recommended party's name. Finally, for bid packages with an estimated value below the threshold at which competitive bidding is required, the recommended contract award is to a contractor or supplier that best satisfies the City's requirements at the best value to the City, as determined in consultation with the City and through direct negotiation after evaluating two or more quotations for the cost of the specified work or materials.

Attached are bidder award recommendations.

Respectfully,

Jim Bach

VP of Commercial Division Marcus Construction 2580 Hwy 12 E. I Willmar, MN 56201 Direct: (320) 441-2151 1 Mobile: (320) 894-2532

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EXHIBIT B

[City letterhead]

June 8, 2021

Dear [

Re: City of Willmar Swansson Field Project

Award letter to [

Bid Package No._

By this letter, the City of Willmar, MN ("City") awards the contract for Bid Package No.__, [ } to I ] for the above-referenced project

In lieu of entering into a direct contract with your entity and then assigning the contract to Marcus Construction Co., Inc. ("Marcus"), the City assigned its right to enter into a binding contract with your entity to Marcus. Attached please find the contract between Marcus and your entity for this work.

Please return an executed copy of the contract directly to Marcus, via email to [ ], at[ ].

City of Willmar

Marvin Calvin, Mayor Date

City Administrator Date

June 8, 2021

Mr.Jim Bach VP of Commercial Division Marcus Construction Co., Inc. 2580 Highway 12 East

Willmar, MN 56201

EXHIBITC

[City letterhead]

Re: City of Willmar Local Option Sales Tax Projects Willmar, Minnesota

Dear Mr. Bach:

The City of Willmar, MN ("City"} has received competitive bids from various trade contractors for the Project After reviewing those bids, the City has determined thatcontr:acts should be awarded to the successful bidders listed on Exhibit A attached hereto (the "Successful Bidders") in the amounts of the accepted bids.

The City has notified the Successful Bidders of the award. In lieu of entering into direct contracts with the Successful Bidders and then assigning those contracts to Marcus Construction Co., Inc. ("Marcus"), the City desires to assign its right to enter into binding contracts with the Successful Bidders to Marcus, whereupon Marcus will enter into contracts directly with the Successful Bidders.

Therefore, the City hereby assigns its aforementioned right to enter into binding contracts with the Successful Bidders to Marcus. By signing below, Marcus hereby accepts the assignment and agrees to enter into contracts with the Successful Bidders as provided herein.

Sincerely,

CITY OF WILLMAR

City Administrator Date

Approved:

Jim Bach Date Marcus Construction Co., Inc.

Date: 05/26/2021

Document Title: SWANSSON_GMP _CLARIFICATIONS_05262021


Prepared For: City of Willmar

Project: Swansson Fields - Loca l Option Sales Tax Project

Construction Document Pricing Clarifications & Assumptions

1. Marcus Construction has preconstruction/bidding phase and project reimbursable expenses

pro-rated amongst the projects.

2. City cost items excluded from the GMP are:

a. City Finance Bonding Costs

b. SAC & WAC

c. Special Inspections

d. Architectural Fees

e. Geotechnical Engineering

f. Site Surveying

g. City Contingency

h. Temporary Power and Water

3. Marcus Construction has included Builders Risk insurance and a Performance Bond and Payment

Bond.

a. Per AIA Document A201 - 2007, Marcus Construct ion (The Contractor) to meet

Performance Bond and Payment Bond as described in Section 11.4. Subcontractors do

not hold a requirement for a Performance Bond and Payment Bond.

b. Marcus Construction in coordination with the City of Willmar reserves the right to

remove Performance Bond and Payment Bond from awarded subcontractors who

erroneously included it. Any cost reductions will be reflected through invoicing.

4. Marcus Construction has allotted 20 hours per month of miscellaneous labor. Labor will not be

incorporated into the end-product and is to be used exclusively to execute items such as jobsite

housekeeping, temporary shelters, temporary barricades, safety measure implementation, etc. (per AIA Document 133-2009, 2.3.2.1)

5. Batters Eye (20' x 40') has been removed from the base bid per direction by the Cit y of Willmar.

The value w ith mark-up is currently bid at $36,293.98. Adding this back into the project at a later

date, will require requesting new pricing for said item from cooperative purchasing venture

vendor.

6. Marcus Construction does have state surcharge included (per conversation w ith Steve Okins.)

7. Excluded Items are as Follows:

a. Building Permits (they are not required per the City of Willmar)

b. Handling and disposal of any contaminated soils.

c. Asbestos Abatement. Testing and removal of asbestos is also excluded.

d. G-max testing per architect.

May 26, 2021

e. Handrails at dugout stairs as they are not shown on drawings. 8. Daktronics provided two options for blue field scoreboard,

a. Option 1 which is included in Alternate 1 amounts to$16,343.15 b. Option 2 is $23,403.30 and was not selected

9. Lighting for Orange Field is separate project, and is not included in this project. 10. Alternate 1, Blue Field~ Dugouts are slab on grade w/fencing.

11. The existing score board is being reused on the orange field. 12. Currently we have 1,750 lineal feet of temp/security fencing included per general conditions

requirements for just the base bid. No temporary fencing is included for Alternate 1 at the blue field.

13. Marcus Construction has included $6,000 for construction staking. 14. No winter conditions are included -Assuming June or July start.

2

Preliminary Bid Schedule 31-Mar-211 1:21

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- Remaining Level of Effort - Actual Work Page 1 of 1 TASK filter: All Activities

- Actual Level of Effort c::::::::J Remaining Work ©

City Costs Other Known Costs in Cities Scope for completion of the project

Temp Power - lncludinQ hook up $ 1,700.00 Soil Compaction & Concrete Testing $ 12,000.00 Architectural Fee's/ Review - City $ 120,800.00 Geotechnical Engineering (50/50 split with Rec fields) - City $ 3,000.00 Site Survey $ 19,400.00 City Contingency (3.5% based off Construction costs) - City $ 70,000.00

$ 226,900.00

1

UBLIC WORKS



Agenda Section: Originating Department: Human Resources

Resolution No Prepared by: Nancy Miller, Interim Human

Resource Director

Ordinance No Reviewed By:

No. of Attachments Presented By: Nancy Miller, Interim Human

Resource Director

Item: Consider process for proceeding with filling Human Resource Director position.

RECOMMENDED ACTION:

Motion made by seconded by to authorize Interim Human Resource Director Nancy

Miller to negotiate an employment offer to fill the vacant Human Resource Director position.

OVERVIEW:

Twenty-five applications were received for the vacant Human Resource Director position. Five candidates were

interviewed on June 2, 2021 by a group of five individuals including Nancy Miller, Interim HR Director, staff and

Council Member Plowman. It was the consensus of the group that one particular candidate be selected for

consideration of employment.

Nancy Miller would be the person to make this offer

PRIMARY ISSUES/ALTERNATIVES TO CONSIDER: Employee morale, appearance of the stability of City Hall, Show progress to employees and Willmar citizens,

Confidentiality of applicants – especially the local ones, Take steps to be an Employer of Choice, Low

unemployment and other employment opportunities.


The salary and benefits for this position are included in the City’s budget.

ATTACHMENTS:

NA

City of Willmar

18.

20210607 Agenda.pdf - City of Willmar

Documents

Transcript of 20210607 Agenda.pdf - City of Willmar