1.0 Availability of materials 1.1 Safety items as on 31-03-2008 ...

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1.0 Availability of materials

1.1 Safety items as on 31-03-2008 & 31-03-2009

Railway Total Number of items as on

Number of items available

% availability

31-03-2008 31-03-2009 31-03-2008 31-03-2009 31-03-2008 31-03-2009

CR 913 911 897 903 98.25 99.12

ER 855 809 853 808 99.77 99.88

NR 432 432 424 424 98.15 98.15

NER 263 256 259 253 98.85 98.83

NFR 367 394 365 390 99.45 98.98

SR 792 781 787 776 99 99

SCR 435 410 433 409 99.54 99.77

SER 485 472 474 459 97.73 97.25

WR 896 476 872 462 97.32 97.06

ECoR 286 311 286 311 100 100

ECR 1306 1103 1256 1069 96.17 96.19

NCR 458 642 456 639 99.56 99.53

NWR 512 463 499 447 97.46 96.54

SECR 365 371 362 371 99.18 100

SWR 252 187 245 178 97.23 95.19

WCR 1305 943 1282 938 98.23 99.47

Total 9922 8961 9750 8837 98.27 98.62

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1.2 (a) Availability of Materials – Overall as on 31-03-2008 & 31-03-2009

Railway Total Number of items as on

Number of items available

% availability

31-03-2008 31-03-2009 31-03-2008 31-03-2009 31-03-2008 31-03-2009

CR 12111 12816 11580 12579 95.62 98.15

ER 8727 8648 8407 8453 96.33 97.86

NR 11258 11784 10933 11450 97.11 97.17

NER 4208 4091 4012 3964 95.34 96.92

NFR 4114 4378 4037 4278 98.13 97.71

SR 7540 7368 7426 7246 98 98

SCR 5686 5487 5586 5433 98.24 99.02

SER 4943 4979 4687 4523 94.82 94.29

WR 8920 8774 8588 8437 96.28 96.16

ECoR 2430 2440 2344 2363 96.46 96.84

ECR 10553 9386 9305 8608 88.17 91.71

NCR 6162 6579 5871 6371 95.28 96.84

NWR 10584 6230 9933 5871 93.85 94.24

SECR 3940 3692 3778 3654 96 99

SWR 4151 4099 3995 3909 96.24 95.36

WCR 9043 7807 8782 7607 97.11 97.44

Total 114370 108558 109264 104746 95.54 96.49

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1.2 (b) Availability of Materials – Diesel Loco items as on 31-03-2008 & 31-03-2009

Availability % for March 08 Availability % for March. 09

Railway

Total

Items

Items

Available

%

Availability

Total

Items

Items

Available

%

Availability

CR 3330 3226 96.88 3404 3308 97.18

ER 2035 1910 93.86 2007 1955 97.41

NR 4036 3958 98.07 4079 3982 97.62

NER 2049 1948 95.07 2034 1988 97.74

NFR 2098 1995 95.09 2198 2088 95.00

SR 2806 2749 97.97 2747 2702 98.36

SCR 2132 2085 97.80 1950 1950 100.00

SER 1211 1152 95.13 1189 1138 95.71

WR 2880 2769 96.15 2824 2661 94.23

ECR 3422 2846 83.17 3366 3083 91.59

ECOR 901 885 98.22 895 874 97.65

NCR 1708 1642 96.14 1616 1557 96.35

NWR 5496 5150 93.70 2915 2776 95.23

SECR 1421 1356 95.43 1113 1095 98.38

SWR 1485 1439 96.90 1495 1392 93.11

WCR 1642 1601 97.50 2152 2112 98.14

Total 38652 36711 94.98 35984 34661 96.32

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1.2 (c) Availability of Materials – Electric Loco items as on 31-03-2008 & 31-03-2009


Railway Total Items

Items Available

% Availability

Total Items

Items Available

% Availability

CR 3295 3123 94.78 2965 2907 98.04

ER 1246 1218 97.75 1273 1238 97.25

NR 1660 1600 96.39 1721 1670 97.04

NER 0 0 0.00 0 0 0.00

NFR 0 0 0.00 0 0 0.00

SR 1360 1346 98.97 1354 1325 97.86

SCR 687 670 97.53 678 657 96.90

SER 886 865 97.63 852 828 97.18

WR 1600 1534 95.88 1616 1562 96.66

ECR 3267 2877 88.06 2474 2402 97.09

ECOR 592 569 96.11 592 577 97.47

NCR 1881 1752 93.14 1884 1824 96.82

NWR 0 0 0.00 0 0 0.00

SECR 603 590 97.84 490 490 100.00

SWR 4 4 100.00 4 4 100.00

WCR 1461 1421 97.26 1846 1820 98.59

Total 18542 17569 94.75 17749 17304 97.49

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1.2 (d) Availability of Materials–Carriage & Wagon items as on 31-03-2008 & 31-03-2009


Railway Total Items

Items Available

% Availability

Total Items

Items Available

% Availability

CR 2135 2034 95.27 2859 2824 98.78

ER 2154 2087 96.89 2144 2108 98.32

NR 2262 2210 97.70 2437 2358 96.76

NER 799 764 95.62 745 710 95.30

NFR 788 765 97.08 825 801 97.09

SR 1185 1179 99.49 1203 1187 98.67

SCR 1058 1056 99.81 1119 1099 98.21

SER 1151 1091 94.79 1122 1055 94.03

WR 2045 1955 95.60 1999 1948 97.45

ECR 787 657 83.48 705 631 89.50

ECOR 252 251 99.60 276 264 95.65

NCR 731 701 95.90 881 865 98.18

NWR 1375 1306 94.98 973 925 95.07

SECR 481 467 97.09 571 568 99.47

SWR 979 942 96.22 950 926 97.47

WCR 1141 1109 97.20 952 948 99.58

Total 19323 18574 96.12 19761 19217 97.25

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2.0 Inventory Management: (Physical Inventories)

Comparative position of Receipts, Issues, Closing Balance and TOR (Physical) for the year 2007-08 and 2008-09. (fig. in crores of Rupees)

Upto March 2008 Upto March 2009 Variations Receipts Issues CB TOR

Physical Receipts Issues CB TOR

Physical Receipts Issues CB TOR

Physical

(Rs. In Crores)

Upto March 2008 Upto March 2009 Variations

RLYS Receipts Issues CB TOR Physical

Receipts Issues CB TOR Physical


CR 419.71 406.65 74.11 18.22 461.23 454.90 80.44 17.68 41.52 48.25 6.33 -0.54

ER 689.92 663.09 99.54 15.01 755.86 751.10 104.30 13.89 65.9 88.01 4.76 -1.12 NR 603.53 592.86 130.18 21.95 716.93 713.50 132.87 18.62 113.4 120.64 2.69 -3.33

NER 169.66 169.94 43.02 25.30 199.69 199.70 43.01 21.54 30.03 29.76 -0.01 -3.76

NFR 100.18 99.54 56.85 57 134.3 117.5 73.65 62 34.14 17.97 16.8 5

SR 560.52 560.09 53.07 9.48 653.65 647.19 59.54 9.20 93.13 87.10 6.47 -0.28

SCR 487.77 488.09 32.36 6.63 525.47 521.80 36.03 6.91 37.70 33.71 3.67 0.28

SER 334.58 339.5 60.22 18 411.83 394.39 77.72 20 23 16 29 11

WR 222.55 222.43 53.07 23.85 309.03 298.60 63.50 21.27 86.48 76.17 10.43 2.58

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(Rs. In Crores)

Upto March 2008 Upto March 2009 Variations

RLYS. Receipts Issues CB TOR Physical



ECoR 94.22 89.12 20.62 23.14 117.67 117.46 20.85 17.75 23.45 28.34 0.23 -5.39

ECR 103.98 101.44 13.21 13.02 136.43 127.45 21.60 16.94 32.45 26.01 8.39 3.92

NCR 190.08 196.94 40.38 20.50 221.38 222.98 38.77 17.38 31.3 26.04 -1.61 -3.12

NWR 141.42 141.78 30.28 21.36 174.50 173.74 31.02 17.85 33.08 31.96 0.74 -3.51

SECR 168.48 174.95 14.56 8.32 247.24 233.69 28.11 12 78.76 58.74 13.55 3.68

SWR 90.59 89.81 16.58 18.46 174.06 171.45 24.22 14.12 83.47 81.64 7.64 -4.34

WCR 709.01 685.55 113.82 15.22 655.37 616.11 130.11 19.35 -53.44 -69.44 16.29 4.13

CLW 1574.64 1578.51 176.37 11.18 1704.89 1646.06 235.20 14.29 130.25 67.55 58.83 3.11

DLW 1784.63 1731.06 277.80 16.05 1976.57 1943.76 310.60 15.98 191.94 212.70 32.80 -0.07 DMW 656.66 628.21 62.19 9.90 880.34 828.01 114.52 13.83 223.68 199.80 52.33 3.93

ICF 940.29 862.11 171.25 19.86 1221.71 1181.93 207.77 17.57 281.42 319.82 36.52 -2.29

RWF 446.6 443.77 75.70 16.74 849.21 772.43 152.48 16.45 402.61 328.66 76.78 0.29 RCF 1005.71 1014.69 143.23 14.12 1218.95 1127.95 234.37 20.78 213.24 113.12 91.14 6.66

Metro 7.43 7.58 6.6 87.07 10.52 10.78 6.34 58.81 3.09 3.2 -0.26 -28.26

TOTAL 11502.2 11288 1765 15.64 13757 13272 2227 16.779 2200.6 1945.8 473.51 24.336

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2.1

Suspense Balances as on (All figures in crores of Rs.) RE 08-09 FM 08-09 Actuals as on 28-02-2008 Actuals as on 31.03.2009 Purchase Suspense Sales Suspense

(Figures in crores of Rs.)

Railways Purchase Suspense Sales Suspense RE 08-09 FM 08-09 Actuals as on

28-02-2009 Actuals as on 31.03.2009

RE 08-09 FM 08-09 Actuals as on 28-02-2009

Actuals as on 31.03.2009

CR 6.23 10.55 15.84 33.12 -64.50 -69.50 -60.37 -65.00 ER 10.00 10.00 8.75 -0.30 -2.5 -2.5 3.04 -5.43 NR -45.59 -45.59 -86.53 - 41.64 -55.22 -75.22 -65.09 -84.22

NER 6.10 5.80 6.45 14.42 1.73 1.73 2.66 0.27 NFR 15.00 15.00 10.32 likely to be

available by 15/05/09

-23.74 -23.74 -25.96 likely to be available by

15/05/09 SR 27.52 20.00 21.98 Not available -9.52 -2.54 -0.97 Not available

SCR 6.00 6.00 -10.06 Yet to be received

-54.00 -52.00 -64.16 Yet to be received

SER 15.00 14.00 5.55 NA -11.00 -11.00 -5.79 NA WR -2.75 -2.75 -9.99 -11.58 -6.00 -7.00 -7.25 -6.93

ECoR 7.87 5.0 3.53 3.66 -6.62 -6.89 -18.81 -5.60 ECR 1.62 1.84 0.10 0.096 NCR 30.1432 30.1432 54.7893 Not recd. from

FA&CAO/NCR -17.7600 -17.7600 -43.4345 Not recd. from

FA&CAO/NCR NWR 5.60 5.60 44.77 March account

not yet Finalized.

-20.00 -8.00 -41.04 March account not yet

Finalized. SECR 10.00 7.00 3.65 (Credit) 1.77 (Debit) 1.00 1.00 0.80 (Credit) 1.18 (Credit) SWR 8.8375 10.3256 7.1145 20.2291 -45.2362 -24.1236 -31.6551 -30.5883

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Railways Purchase Suspense Sales Suspense RE 08-09 FM 08-09 Actuals as on

28-02-2009 Actuals as on 31.03.2009

RE 08-09 FM 08-09 Actuals as on 28-02-2009

Actuals as on 31.03.2009

WCR 27.62 41.18 79.53 Awaited from finance

-57.44 -56.89 -47.37 Awaited from finance

CLW 9.00 9.00 25.00 -9.00 -9.00 -18.27 DLW -40.00 -40.00 -139.85 -57.67 0.35 0.35 45.40 19.50 DMW 26.80 (credit

balance) 26.8 (credit

balance) 85.98 (credit

balance) Figure for purchase

suspence not provided by A/C

deptt..

1.28 (credit balance)

1.28 (credit balance)

1.28( credit balance)

Figure for purchase

suspence not provided by A/C deptt..

ICF -6.60 15.00 -24.03 -44.05 -0.5 -1.00 1.60 - 0.74 RWF -14.96 -20.90 -30.39 -79.45

(provisional) -0.05 -0.06 -0.85 -0.3 (provisional)

RCF -04.52 -08.51 -17.93 To be finalized yet

-01.37 -01.00 00.57 To be finalized yet

TOTAL 48.2 68.5 -122.9 -381.2 -365.4 -359.6

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3.0 Scrap Sale Performance

3.1 Review of position as on 31-04-2009 & 31-05-2009 – Review of the performance for the year 2009-10 vis-à-vis target – overall position.

(Figures in Crores of Rs)Target for 2009-10

Proportionate target upto April 2009

Actual Sale upto April 2009

Actual Sale upto 31-05-2009

(Figures in Crores of Rs)

RLY & PUs

Tentative Targets for 2009-10

Actual Sale upto April’09

Actual Sale upto 31-05-2009

CR 244 13.01 -- ER 213 5.56

NR 262 15.85 15.62 NER 64 2.23 4.65 NFR 93 2.72

SR 244 6.85 21.33

SCR 220 13.41 27.89 SER 192 7

WR 185 4.60 16.14

NWR 206 13.22

ECoR 82 0.196

NCR 188 3.21

ECR 104 0.66

SECR 95 5.59

SWR 128 3.10

WCR 135 3.27

TOT RLY 2654.5 100.476

CLW 13 Nil DLMW 30 1.18 DLW 4 0.24

ICF 15 1.10 METRO 3 NIL NIL

RCF 19.5 Nil

RWF 13 0.0148

TOT PUs 97.5 2.5348

G.TOT 2752 103.0108

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3.2 Disposal of accident damaged rolling stock as on 30-04-2009

Lying un-disposed for

Less than and Upto 3 months

More than 3 months and upto 6 months

More than 6 months

Wagons Coaches

Locos Wagons Coaches Locos Wagons Coaches Locos

OUTSTANDING FOR DISPOSAL RAILWAY LESS THAN THREE MONTHS THREE TO SIX MONTHS MORE THAN SIX MONTHS TOTAL

WAGONS COACHES LOCOS WAGONS COACHES LOCOS WAGONS COACHES LOCOS WAGONS COACHES LOCOSCR 0 1 0 0 0 1 1 0 0 1 1 1 ER 0 0 0 3 0 0 0 0 0 3 0 0 NR 3 0 0 0 2 0 0 0 0 5 2 0

NER 0 0 0 8 0 0 0 0 0 8 0 0 NFR 0 0 0 0 0 0 0 0 0 0 0 0 SR 0 0 0 0 0 0 0 0 0 0 0 0

SCR 0 0 0 0 0 0 0 0 0 0 0 0 SER 0 0 0 0 0 0 0 0 0 0 0 0 WR 1 1 0 0 0 0 0 0 0 1 1 0

NWR 0 0 0 15 0 0 0 0 0 15 0 0 ECOR 66 8 0 0 0 0 0 0 0 66 8 0 NCR 7 0 0 1 0 0 1 0 0 9 0 0 ECR 10 0 0 0 0 0 0 0 0 10 0 0

SECR 89 0 2 18 0 0 0 0 0 108 0 2 SWR 2 0 0 4 0 0 1 0 0 7 0 0 WCR 0 0 0 0 0 0 0 0 0 0 0 0 Total 178 10 2 49 2 1 3 0 0 233 12 3

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4.0 MMIS – Review of Implementation Progress - Modulewise implementation

Module Target date Current Status Purchase Module Depot Module Scrap Module Uniform Module Stores A/c & Bill Passing module

Railway Module Target date Current Status

CR All Modules All modules already implemented

ER Purchase Module - Implemented Depot, Scrap, Uniform &

Stores A/c & Bill Passing Module

- Not implemented

NR Purchase, Depot, Scrap,

& Uniform Module Implemented


Implementation of Finance Module of MMIS (sanctioned in 04-05) has been now taken in hand. Abstract Estimate costing Rs. 127.27 Lakh has been prepared and under HQ finance vetting.

NER Purchase Module The processing of Non-stock demands

has been started since 01.12.2008 and preparatory work for generation of demand for all stock items (which are due on & after 01.06.09) have been completed.

Depot Module Customization of depot module has been completed in GSD/Gorakhpur and the same is in progress in GSD/Izatnagar. Neworking is in progress in Diesel depot/Gonda & Izatnagar

NFR Purchase, Depot, Scrap


Stores A/C and Bill passing module

Finance department is presently using AFRES system instead of MMIS.

SR Purchase, Depot, Scrap & Uniform Module

Implemented

Stores A/c & Bill Passing module

2004 Not implemented as Finance module required extensive customization. All required hardware under MMIS estimates pertaining to Finance procured and installed at their end. However data exchange has been established between MMIS and locally developed finance module.

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Railway Module Target date Current Status SCR Purchase, Depot, Scrap



Work in progress*

* Financial Module of MMIS developed at Central Railway through M/s.CMC had lot of hard coding and it was not possible to implement without major modifications. Though in the initial review, Rly.Board has assigned this work to Central Rly. this work was not done. This Rly. has made an attempt to obtain the modified Finance module from SWR, but it was not working. Finally Stores Finance entrusted this work to AFRES developer who has agreed to provide interface with MMIS to perform the functions as per Finance Module. FA&CAO/S&W is monitoring this. The test run of the module is going to be started in a week's time.

SER Purchase Module Implemented Depot Module Partially implemented Scrap Module Implemented Uniform Module NA Stores A/C & Bill Passing

Module NA

WR Purchase Module Completed Depot Module Completed Scrap Module Under

developmentAll transactions (DS8 advice & Sale issue note) pertaining to Scrap depot are posted in the system on-line. However Scrap Module as a whole will be taken up in next financial year

Uniform Module Being developed keeping in view revised instruction for Uniforms.


Already implemented in AFRES.

ECoR Purchase, Depot & Stores A/c & Bill Passing Module

Implemented

Scrap & Uniform Module 30-06-2009 Development & test run completed and will be implemented soon.

ECR • Local level MMIS in ECR is to be implemented by CRIS • Work and detailed estimate has been vetted and sanctioned by GM. • MOU proposal has been sent to finance for vetting. •

NCR All modules Implemented NWR Purchase & Depot Module Implemented

Scrap & Stores A/c & Bill Passing Module

01-06-2009 Under Implementation

Uniform Module 01-08-2009 Under Implementation SECR All Modules Implemented SWR Purchase, Depot, Scrap &


Implemented.

Uniform Module Not suiting to local requirement as cloth is supplied.

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Railway Module Target date Current Status WCR Purchase, Depot, Scrap

and Stores A/c & Bill Passing Module

Implemented

ICF All Modules of MMIS

The MMIS Module has been integrated with Production Control MIS (PCMIS) and tender is due on 17-12-2008.

CLW All Modules of MMIS 30-04-2009

The MMIS Module has been integrated with production control MIS. SRS submitted by CMC which is under scrutiny.

DLW In house developed MMIS is working satisfactorily at DLW. Further sanctioned ERP is under implementation at DLW which will cover MMIS as integrated module.

DMW All Module Already functional ICF Already implemented RCF Already Implemented. RCF already has fully functional Oracle based MMIS. RWF Not applicable to RWF Metro Purchase, Depot & Scrap

Module Installation completed. Test report

is O.K. Parallel run is being done. NF(C ) This organization procure only non-stock items and hence MMIS has limited

scope in his unit. This system has been started over N.F. Rly (open –line) and once it is stabilized, the module of MMIS needed for non stock items will be followed after customization of the same to this unit’s need.

CORE Purchase Module 31.05.09 Module customisation completed. Masters being created

Stores A/cs & Bill Passing Module

Under planning stage.

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5.0 E- Procurement – Review of progress of Implementation as on 30-04-2009.

E-Procurement System has been started in 8 Zonal Railways (NR, CR, WR, SR, SCR, SECR, NCR & WCR) and five Production Units (RCF, ICF, RWF, DLW & DMW). As per the information available on website (dated 31.05.2009), these Railway Units have uploaded 14000 E-Tenders and opened more than 10700 E-Tenders so far.

Status as on 30-04-2009 Status as on 31-05-09

Railway Target date for complete switchover to eps

No. of AT uploaded on eps

No of AT opened on eps

No. of Such AT finalized

No. of LT/BT uploaded on eps

No. of LT/ BT opened on eps

No. of such LT/BT finalized

No of Tenders uploaded

No of tenders opened

CR 31.7.2009 238 92 28 276 246 105 1216 799 ER Not been included in Phase-I of EPS

NR 30.11.2008 339 187 42 3170 1990 682 4726 3728 NER Started since

31.03.2009 100 % switch over for AT

and BT

28 Will be opening from 18.05.09

Nil 12 2 1

NFR The initial formalities for starting e-procurement i.e. digital signature, encryption certificate, familiarization training etc. have been completed. The hands on training are yet to be imparted by CRIS. The uploading of procurement tenders already started on trial basis.

SR 01-01-2009 300 251 59 61 44 22 589 473 SCR AT – 31.03.09

BT – 30.06.09

LT – 31.03.09

386 287 121 29 25 15 499 394

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Status as on 30-04-2009 Status as on 31-05-09 Railway Target date

for complete switchover to eps





No. of LT/BT opened on eps




SER 30.06.09 2 0 0 1 0 0

Heavy duty printers are at procurement stage. After its receipts, 90% of the cases to be processed within a month.

WR 30.6.2009 392 256 134 600 380 268 1126 819 ECoR 30-06-2009 20 08 08 15 08 08

* At present all RDSO restricted items procurement is done through EPS. We will completely switch over immediately after integration of MMIS with EPS.

ECR 1. Training had been arranged by CRIS for officers and Staffs of Stores and A/cs on 30.03.09.

2. JPO is yet to be cleared by FA&CAO

3. E-Tendering is expected in one month.

NCR 01.06.2009 389 170 125 NIL NIL NIL 505 346 NWR to be

completed by 30.10.09

4 3 Nil Nil Nil Nil

SECR 31.12.08. Completely switch over on 21.11.08

365 262 206 1138 868 701 1870 1582

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Status as on 30-04-2009 Status as on 31-05-09

Railway Target date for complete switchover to eps





No. of LT/BT opened on eps




SWR 01.09.2009 -- -- -- 01 * --

The hands on training was imparted from 23.03.09 to 25.03.09 by CRIS to implement E-procurement in MMD of SWR.

Advised all registered vendors to get class III digital signature from CA and to get registered with www.ireps.gov.in

17 Nos. of Digital certificates distributed to Officers and Staff.

e-Procurement started in March-09. The first e-tender by MMD of S.W. Railway was floated on 27.03.09 vide tender no. 12/09/5004 with due date of tender opening as 20.04.2009. * But the same could not be opened since Accounts Admin Login could not be opened.

More no. of tenders will be put on e-procurement in com ing months

WCR 28.02.09 110 74 24 89 22 9 439 259 CLW Digital signature certificates are procured and 1st phase training has been imparted by HCL and

approved vendors have been informed to procure digital signature certificate and vendor meets are also being organized

DLW 05 05 02 37 20 17 146 42 DMW June-09 69 15 12 569 284 199 901 535 ICF Ist Phase

implemented 423 312 68 16 16 6 583 469

RCF 28.02.09 728 635 494 175 128 88 1003 993 RWF 59 40 20 219 170 57 393 329

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6.0 Divisionalisation of Stores

Existing strength in Divisions

No of Divisions SrDMMs DMMs AMMs

Steps taken to provide additional DMMs & AMMs in each division

Railway Existing strength in Divisions

No of Divisions

SrDMMs DMMs AMMs


CR 5 3 2 0 Existing arrangement is considered

adequate.

ER 4 1 (SDAH) 2 (HWH

and ASN)

1

(MLDT)

Since there is a large no (10 nos) )of

vacancies in AMM, additional

DMM/AMM could not be provided in

each division at present

NR 05 05 0 01*

Proposal for creation of 5 posts of

AMMs i.e., one for each Division,

under sale estimate is under HQ

finance scrutiny.

*(one AMM for Shatabdi Coach

Depot exclusively)

NER 3 3 - 3 One ADMM in each division has also

been provided since April-08

NFR 5 -- 3 2 nil

SR 6 1 2 3 Nil

SCR 6 2 4 Nil At present not required

SER 4 1 1 2 With almost 27% stores officer

working against post operated

against estimate of works/sales, it is

not possible to operate any more

post in divisions. This aspect will be

taken care of after cadre review

against revenue posts.

WR 6 3 3 - Matter under consideration.

ECoR 03 02 01 0

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Railway Existing strength in Divisions

No of Divisions

SrDMMs DMMs AMMs


ECR 05 02 03 - • Progress has been made towards

setting up of divisional depots at

DNR &MGS. These depot will start

functioning from June’ 09.

• Dy.CMM/DHN has been advised to

start the functioning of divisional

depots from July’09.

DRMs are requested to arrange for

necessary infrastructure so that

divisional depots can be set up.

This will facilitate 100%

compliance of cleaning items,

imprest items and Safety items.

NCR 03 02 01 NIL NIL

NWR 4 2 2 0 Study is being made for additional

creation / up-gradation of posts in

divisions of Stores department.

SECR 03 03 Nil Nil Nil

SWR 03 -- 03 -- Will try & upgrade to Sr.DMM’s and

to have 1 Sr. DMM + 1 AMM (for

Div. Stores).

WCR 03 -- 03 -- Existing; JBP,BPL,KTT is adequate

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7.0 Depot Modernization

7.1 Progress of sanctioned works: 2008-09 SN Scope of work Cost Date of

Sanction Financial progress

Physical Progress

RailwaySN Scope of work Cost (in lakhs)

Date of Sanction

Financial progress

Physical Progress

CR 1 Supply, installation and commissioning of Modern Racking system at PA

18.30 28-12-05 P.O. on M/s Space Magnum Equipments Pvt. Ltd, Pune on 09.08.07.

Work completed in September-2008.

ER 1 i. Construction of High Rise Automatic Storage & Retrieval Godown for LLH depot ii. Battery operated stacker 1(one) no. for LLH depot iii)Fabricated Racks(10 nos.) for LLH depot iv) Pallets (500 nos.) for LLH depot v) Diesel fork lilft truck – 2 nos. for LLH depot

117.43

070.00

031.60

030.00

016.66

LB item no. 417 of 2008-

09 (Part of Workshop

modernization programme)

0%

0%

NR NIL NER Nil NFR Nil

1 Concrete flooring of Wagon steel Yard at GOC

038.00 2008-09

2 Storage froom for airbrake components (along with Wagon shop floor office) at GOC

066.00 2008-09

3 Goliath crane 15 T for WP ward at GOC

050.00 2008-09

4 Rebuilding of existing RT ward with a new building with ground floor for Stores and first floor for planning, Drawing offices at GOC

119.00 2008-09

SR

5 Extension of Diesel Stores Depot by 375 sqm at GOC

033.00 2008-09

Detailed Estimates and drawings sanctioned by GM. All these five proposals are part of total sanction of Rs 75 crores (WIP) for modernization of Ponmalai Workshop/ Ponmalai sanctioned by Board vide pink book item no. 468/ 2008-09.

of 68


Date of Sanction

Financial progress

Physical Progress

SR 6 Integrated ware house facilities for wards of Stores Depots @ LW/PER.including M&P items

327.00 2008-09 Detailed Estimates and drawings Sent for sanction of GM/MAS. This proposal is part of total sanction of Rs 59 crores (NEW WORKS) for modernization of Loco Workshop/ Perambur sanctioned by Board vide pink book item no.481/ 2008-09

SCR 1 High Rise Stackers, Pallets, Moving Cabinets to M&G/RYPS

182 08.05.2008 Bills are yet to be submitted.

Supply received and installed

2 High Rise Stackers, Pallets, Moving Cabinets to CRS/TPTY

065 08.05.2008 100%. Supply received and installed

SER Nil WR 1 Installation of Intellegent

Warehousing with ASRS 1386 08.06-2007 Nil AT was

invited on turn key basis. Technical evaluation of technical bid is over. TC meeting to be held.

ECoR 1 Setting up of a General Stores Depot

300.00 2006-07 Likely to be ready for possession by June-09

2 Setting up of Wagon Depot at WAT

78 2006-07 Construction almost over.

3 Setting up of Scrap

Depots on ECoR 23.00 2006-07 Likely to be

completed by June-09

ECR NIL NCR Nil NWR NIL SECR Nil SWR Nil WCR NIL CLW 1 High rise modern racking

system with pallets for 3 phase depot. = 2 sets.

60.00 23.01.2007 NIL Tender case No 05/07/ 7214 opened on 17-10-08 is Under finalization.

of 68


Date of Sanction

Financial progress

Physical Progress

2 High rise modern racking system with pallets for TM depot. = 2 sets.

60.00 -Do- NIL Tender case No 05/07/ 7213 opened on 17-10-08. Clubbed with TC No. 05/07/7212.

3 High rise modern racking system with pallets for EL depot. = 2 sets.

60.00 -Do- NIL Tender case No 05/07/ 7212 opened on 17-10-08. Case under finalization.

4 Compactors with – 10 compartments for storage purpose = 8 sets.

32.00 -Do- NIL Tender case No 05/07/ 7216 opened on 01-10-08. P.O. under issue on M/s Space Magnum Equipment Pvt Ltd/Mumbai

5 Vertical carousal for storing valuable items = 6 Nos.

12.000 -Do- NIL Tender case No 05/07/ 7211 opened on 4-9-08. Case under finalization.

DLW Nil DMW Nil ICF Shell depot:

1 Construction of open gantry between G & H shed ($)

119 Augmentation Programme 2005-06/ 2006-07

95 % Rs 1.31 Cr. (110%)

2.

Construction of Shed between A&K Gantry and Goliath Crane Gantry. (**)

140 Augmentation Programme 2005-06/2006-07.

80% Rs 1.20 Cr. ( 86%)

($) Rail track is to be connected with existing track. (**) Flooring details to be given. Work pending for want of details. An Automatic storage and retrival system (ASRS) is also planned in the Shed cited at Sl. No. 2 at an approximate cost of Rs 6.11 Crores. This was sanctioned under M&P head for the 1500 coach augmentation programme. Purchase Order issued on 21.04.09 on M/S. Godrej costing Rs. 5.74 Crs. GA drawings and Quality Assurance Plan (QAP) submitted by the firm is under scrutiny.

of 68


Date of Sanction

Financial progress

Physical Progress

ICF Furnishing depots: 1 Provision of covered

accommodation with 10M stacking height.(5,000 Sqm)

1050 2007-08 29 % ** Rs 1.80 Cr. ( 17% )

2 Additional covered space for stores (2550 sqm) Note - (Construction completed and inaugurated by GM on 22.04.09)

1600

2007-08 100 %

Rs 1.17 Cr. (73%)

3.

During 2008-09 , a Vertical three level storage rack system with lift of Godrej make is installed n one shed of Furnishing Depot at a cost of Rs 31.85 Lakhs for utilizing the vertical storage space.

** Phase I - Foundation work completed. Phase II – Steel shed work- Fabrication work in progress. Phase III – Leveling the area, refilling basement & brick work in basement is in progress. Lean Lift for vertical storage of hardware items is also planned in the Shed cited at Sl. No. 2 at an approximate cost of Rs 25.75 Lakhs. This was sanctioned under M&P lumpsum grant for 2008-09. An open tender is opened on 10.03.2009 and after technical scrutiny the case is under Technical clarification from firms.

RCF 01

Replacement of High Rise Stacker Battery Operated Machines/Order Pickers against the existing EXT/ETV

080.00 2008-09 Re-Tender due on 18.05.2009

RWF 1 Augmentation of infrastructure facility for movement of scrap and WTA items by road (Parking lots A & D)

290 2008-09

--

TC finalised. Letter of Acceptance under issue. Value-Rs. 2.30 Crs

of 68

7.2 Depot Modernisation – Proposals (Submitted to Board for sanction)

(Cost in crores of Rs.) SN Scope of work Estimated Cost

RailwaySN Scope of work Estimated Cost (in lakhs)

Status

CR 1 Provision of automated storage and retrieval system under depot modernization plan for Parel Depot

1300.00 Proposal duly concurred by finance under PH-41 has been uploaded on M&P portal for onward submission to Railway Board under M&P program 09-10. Prior sanction of Railway Board has been received vide Railway Board’s letter No.2009/M(M&P)/1063/Prior-App dtd.21.10.2008.

2 Installation and commissioning of Automatic Storage and Retrieval system for Ward no 5,7 and 16 , Gantry Shed , Battery Godown, Acid Godown. Alongwith Fork lift of 3 T Capacity with spare parts- 2 Nos & Lister Truck of 2 T Capacity with spare parts- 3 Nos. for MTN Depot

1230.00 Proposal duly concurred by finance under PH-41 has been uploaded on M&P portal for onward submission to Railway Board under M&P program 09-10.

ER Nil NR Nil

NER Nil NFR NIL SR 1 Construction of store ward CSS-2 ward

including M&P items 218 Proposal submitted to

Board for inclusion in Works Programme 2009-10. This proposal is part of total proposal of Rs 43 crores (NEW WORKS) for modernization of Carriage Workshop/ Perambur

SCR NIL SER NIL WR Nil

ECoR Nil ECR Nil NCR 1 Modernization of CWE&G depot, Jhansi 11.29 Not included and being

submitted for 2010-11. NWR 1 Modernisation work of Diesel Depot,

BGKT 84.00 Under HQ finance

concurrence 2 Modernisation work of GSD-JU 1150 Under Local finance vetting

of 68

RailwaySN Scope of work Estimated Cost (in lakhs)

Status

3 Modernisation work of Diesel Stores Depot, AII

836 Under Local finance vetting

4 Modernisation work of C&W Depot, AII 2172 Under Local finance vetting 5 Modernisation work of General Stores

Depot-AII 1566 Under Local finance vetting

SECR Nil SWR NIL WCR NIL CLW NIL DLW NIL DMW NIL ICF Nil RCF Nil RWF Nil

of 68

8.0 Works Programme

8.1 Progress of sanctioned works: (2008-09) (Sanctioned by Board)

(Cost in Crores of Rs.)SN Scope of work Cost Date of

Sanction Financial progress

Physical Progress

RailwaySN Scope of work Cost (in

lakhs) Date of Sanction

Financial progress

Physical Progress

CR Nil ER 1 Construction of Boundary

Wall at NSD Yard for HLR depot

051.00 07-08 _ About 20%

NR Nil NER NIL NFR Nil SR 1 GSD/PER:Construction of

new buildings for five wards of GSD/PER A-1, A-2,S, B & H wards

209.00

2005-06

- Tender MAS 3/2009(OT) dt 21.04.09 due on 020609.

2 GSD/PER:Construction of main Office Building for Dy.CMM/GSD/PER

058.00

2006-07

- Tender no.OT/MAS/13/2007 opened on 11.01.08. Under TC proceedings.

3 SSD/PTJ -Construction of new building for 4 wards of stores depot

192.0

2008-09

-

Detailed Estimates and drawing sanctioned by GM/MAS.

SCR Nil SER NIL WR NIL

ECoR Nil ECR Nil NCR Nil NWR Nil SECR Nil SWR NIL WCR Nil CLW 1 Construction of New

Godown for off loaded items with crane gantry 300 x 100 x 30 ft(S4).

30445 23.01.2007

34197 No progress. Drg. Appd on 02-08-08.

2 Construction of New Godown for 3ph are with over head crane 200 x 50 x 30 ft(S4).

5574 -do- 14003 Do

of 68


Date of Sanction

Financial progress

Physical Progress

3 Modification of Alloy Iron Foundry shed to make it suitable for stress Godown with new flooring and facing/ walling etc.

10000 -do- 8967 TC No. Engg/19/2007-08 Work in progress

4 Construction of New Godown for traction motor 200x100x20 ft(S5)..

10500 -do- 26027 No progress. Drg. Appd on 02-08-08.

5 Construction of furnished auction hall 50 x 20 x 15 ft(S9).

2500 -do- 13403

6 Construction of furnished 100 Nos. U shape bins & construction of partition walls inside N/F Godown(S10).

4000 -do- 8639

7 Construction of New Godown for DA Gases l00 x 50 x 20 ft(S2).

5000 -do- 3938

TC No. Engg/10/08-09. Awarded to M/s R. N. Choudhry on 18-02-09

8 ACC sheds to cover the platform, petrol and diesel pump at GSD.

1666 -do- 6020 No progress

9 Construction of New sand Godown 500 x 400 x 25 ft. converted into melting scrap shed(S11).

5000 -do- 7868 TC No. Engg/13/08-09. Awarded to M/s Anubhav & Co on 25-10-08

10 Construction of ACC shed cover for existing lubrication Godown(S7).

3000 -do- 2256 No progress

11 Construction of RCC flooring shed for parking of EOT cranes and facing of NP and Goliath Yard.

2000 -do- 8993 Work awarded to M/s Anubhav & Co on 25-10-08

12 Godown for Electrode and welding Consumables with Concrete roof 60 x 40 x 20 ft(S1).

7000 -do- 2885 TC No. Engg/47/08-09. No progress.

DLW 1 Construction of storage ward of size 100'x70'

065.94 Work In progress

2 Construction of two storage ward with RCC roofing of size 100'x60'.

113.05 Construction Work In progress

3 Extension of existing ML-4/G-35 ward 60x60'

033.91 Work in final stage

DMW NIL ICF Nil RCF 1 Extention of Gantry in

front of Sheet Metal Shop

0436.00 2008-09 Work awarded on 14.05.2009

of 68


Date of Sanction

Financial progress

Physical Progress

2 Extention of Gantry in front of Sheet Metal Shop Plant

0050.00 2008-09 Work awarded on 14.05.2009

1 Roof Covering on PC Bay 090 2007-08 95% Work, physically completed.

RWF

2

Extension of godown for GSD 105 2007-08

Contract awarded. Work to

commence shortly.

of 68

8.2 Works Programme 2009-10– Proposals (Submitted to Board for sanction)

(Cost in crores of Rs.) SN Scope of work Estimated Cost (In

Lakhs of Rs.) Current status

Railway SN Scope of work Estimated Cost

Status

CR Nil ER Nil NR Nil

NER Nil NFR Nil SR 1 Renovation to existing godown of STW, SCM &

SCH wards – MSD/GOC 73.00 Not approved as

per Minutes of AM’s Committee meeting for inclusion in Works Programme 2009-10. Subsequently since value for LAW – GM’s level increased to Rs 1 crore, this work is not covered by PWP 2009-10 – Board level.

SCR NIL SER Nil WR Nil

ECoR Nil ECR 1 Development of scrap & cutting yards for GSD/GHZ 593.0

2 High rise storage ward with EOT crane facility at GSD/GHZ for wagon rehabilitation shop

990.0

3 Laying of Rail Track about 2 Km. construction of Raod about 2 Km, construction of scrap bins, & construction of hall office space.

791.0

4 Construction of high rise godown/wards & construction of high rise racks to facilitate stocking of huge & heavy materials.

727.0

These proposals has been vetted by HQ finance and after approval by GM have been sent to Railway Board for inclusion in PWP 2009-10

NCR Nil NWR Nil SECR NIL SWR NIL WCR Nil CLW Nil DLW 1 Extension of C-shop Gantry and provision of shed

to cover C open Gantry 102.52

2 Renovation of scrap Yard and Construction of Bin 040.31

Pending for sanction by Board.

DMW Nil ICF Nil

of 68

Railway SN Scope of work Estimated Cost

Status

RCF 1 Provision of RCC ( Reinforced cement concrete) flooring for safe storage of end wall (size 1110x60 mtr = 6600 )

132.0 Sanction not yet received

2 Upgradation of facilities for storage of stainless steel items and other furnishing items prone to corrosion/rusting (size 235x19 mtr = 4465 sqm.)

111.0 Sanction not yet received

RWF 1 Augmentation of infrastructure facility for movement of scrap and WTA items by road (Parking lots B & C)

3.13 As per AM's committee, the work is approved.

2 Extension of P.C. Bay 8.51 As per AM's Committee, 'May be dealt on file'.

of 68

9.0 M&P – Railway Board

9.1 Sanctioned M&P Proposal for 2008-09 (Sanctioned by Board):

(Cost in Crores of Rs.)SN Item Cost Latest position of acquisition

RailwaySN Item Cost in

lakhs Latest position of acquisition

1 PR- Escorts Pick-N-Carry Road mobile crane Model Hydra-10

11.91 Indent No. 86280006 dt 26.5.2008 forwarded to COFMOW through CME(PL) CSTM on 25.6.08. Procurement under process.

2 MTN - Hydraulic Road Mobile Pick & carry crane.12 M/Ts cap. Model Hydra 10 SB Diesel operated or similar

11.81 Indent No. 86220012 dt.27.5.2008 forwarded to COFMOW through DYCME (PL) CSTM on 12.8.08. Procurement under process.

CR

3 CRD- Road Mobile crane Diesel Hydraulic Articulating

10.50 Indent No. 86210050 dt.29.5.2008 forwarded to COFMOW through DYCME (PL) CSTM on 8.8.08. Procurement under process.

ER 1 Diesel Form Lift Truck-3 Ton 14.62 PO no. 03/08/6097/2/46038 dtd. 05-12-08 of M/s Godrej Limited, DP- within 06 weeks from the date of PO

2 Goliath Crane 12.5 Ton(LCD/LLH) Depot

67.43 Indent sent to COFMOW on 05-12-08

NR 1 (641) Rail cum Road Electronic Weigh Bridge

24.00 Vetted Demand submitted to COFMOW on 24.11.2008

NER Nil NFR 1 Truck for NGC depot 7.85 Acquired

1 Lorry 10 t – GSD/PER 012.00 PO 16/41174 dt 13.05.08 released on M/s Ashok Leyland/ Chennai .DD 30.06.08. Vehicle received on 02.08.08. LW/PER Work order 33810777 dt 03.12.08 released for construction of driver’s cabin and goods carrier. Under construction.

SR

2 Pitless Electronic road weighbridge 60 MT – GSD/PER

019.00 COFMOW key no 208024. COFMOW tender OP 1775 opened on 07.07.08. Under technical evaluation.

SCR 1 Mini Truck 6 T capacity DSL/(GY) - 1 no.

08.00 Supply Received and put into use

SER 1 Front end loader 18.56 Portal no. 1950 OP NO. 1805 under TC

2 Road mobile crane diesel 14.32 Portal no. 1746 OP NO. 1813 under TC

of 68

RailwaySN Item Cost in lakhs

Latest position of acquisition

WR Nil ECoR Nil

ECR 1 Selective pallet racking system for GHZ Depot

35.79 O.T. under issue

NCR Nil NWR Nil SECR NIL SWR 1 JCB Industrial Equipment (Front end

loader cum excavator) for General Stores Depot, Hubli. Item No. 1604 sanctioned in M&P Programme 253/2 Dt. 23.05.2008.

024.00 Included in existing Contract No. COFMOW/PO-1666/07.

DD – Within six months from the date of amendment No. 1 i.e. 21.04.2009.

WCR 1 Diesel Hydraulic Road Mobile Crane Cap18T on replacement account

102.00 Reqn no. 29520023 dt 16.06.08 receives in five sets with COFMOW specn. for forwarded to CWE office. Reqn. sent to CWE on 21.07.08 for n.a. Reqn. Sent to COFMOW by CME on 09.09.08 as COFMOW key no.208578.

1 Digital Crane Scale = 1 No - M&P-2006-07.

5 PO No.71676 dt.16.07.07 on M/s Essae Teraoka, supply completed.

2 PLT 2 Ton Capacity = 2 Nos. M&P-2006-07.

6 PO No. 71418 Dt.19.10.06 placed on M/s Josts Engg. Co. Ltd./Thane, supply completed.

3 PLT 2 Ton Capacity = 4 Nos. M&P-2006-07.

12 PO No. 71433 Dt.9.11.06 placed on M/s Josts Engg. Co. Ltd./Thane, supply completed.

CLW

4 Road Mobile Crane 5MT = 1 No M&P-2006-07..

7 PO No.71546 Dt.30.3.07 placed on M/s Escorts/ Mumbai, supply completed.

5 Fork Lift T 3 Ton = 2 Nos. M&P-2006-07.

17

6 Fork Lift T 5 Ton = 2 Nos. M&P-2006-07.

30

PO No.71694 dt.26.12.07 placed on M/s Voltas Ltd./ Kol, supply completed. PO No.71895 dt.19.12.07 placed on M/s Voltas Ltd. /Kol, supply completed.

7 Electronic Road Weigh Bridge = 1 No. M&P-2006-07.

14 PO No. 71704 dt.7.2.08 placed on M/s Tulsi Trading, Firm have supplied & under commissioning.

8 Tri stacker, 3000 kgs = 2Nos. M&P 2007-08

80 Advt.Tender No.05/07/7033 opened on 06-08-08 & P.O under finalization.

9 Road mobile crane 10 Ton capacity = 2 Nos. M&P 2007-08

50 P.O placed on M/s Excorts/ Faridabad on 16-06-08. PDC Dec’08.

10 Stacker 1450 kgs = 4 Nos. M&P 2007-08

33 PO placed on M/s Associated Starling Corpn.,Kolkata on 15-02-2008. PDC Dec’08

of 68

RailwaySN Item Cost in lakhs

Latest position of acquisition

11 Electronic Road weigh Bridge = 1 No. M&P 2007-08

16 PO placed on M/s Tulsi Trading Kol on 20-05-08. PDC Dec’08

12 Battery operated platform track = 5 Nos. M&P 2007-08

10 PO placed on M/s Josts/ Thane on 08-04-08. PDC Dec’08

13 PLT 2 MT = Nos. M&P 2007-08 10 --do--

DLW Nil

DMW Nil

ICF 1 Material Lift 3000 Kgs 019.04 Supplied and installed but yet

to be commissioned. RCF 1 Motor cycle 0.50 Material received. ( Cost :

00.50 Lacs ) 2 High Rise stacker battery operated

machine order picker. 40.00 Tender due on 18.05.09

RWF 1 ASRS for new Godown 559.00

Tender Negotiated held on 08.05.2009.The same is under finalisation.

2 Storage system, Racks and Pallets 93.00 DE Vetted.

of 68

9.2 M&P Proposal for 2009-10: (Submitted to Board for sanction)

(Cost in Crores of Rs.)SN Item Cost Latest status

Railw

ay SN Item Cost (in

lakhs) Latest position

CR 1 BSL - Tata Truck 13.01 Proposal submitted to

Rly Board on 17.10.2008.

ER 1 20 Ton Diesel Hydraulic Crane (Rail) 2009-10 (RSP) for JMP depot

153.00 Sanction not yet received from Board till date.

NR Nil NER NIL NFR Nil SR 1 Crane 15 MT – CSSD/GOC 085.00 Submitted to Board for

inclusion in M&P Programme 2008-09.

2 Lorry 7 MT – DSD/ED 007.00 -do- 3 Lorry 10 MT – CSSD/GOC 010.00 -do- 4 Lorry 10 MT – 2 nos – MSD/GOC 020.00 -do- 5 Tipper 10 MT – CW/PER 011.00 -do- 6 Lorry 9 MT – CW/PER 012.00 -do- 7 Automatic storage and retrieval system – 2

nos – MSD/GOC 049.00 -do-

8 Electronic weighbridge – CW/PER 029.00 -do- 9 Earth moving equipment – CW/PER 025.00 -do- 10 Earth moving equipment – GSD/PER 025.00 -do- 11 Tipper 10 MT – CW/PER 013.00 -do-

SCR 1 Goliath Crane 25 Ton capacity – 1 no 142.00 SER Nil WR NIL

ECoR NIL ECR Nil

1 Tractor with trolley mounted with 03 ton capacity crane

054.2

2 Diesel operated Road Crane Pick and Carry Type capacity 5MTS

020.6

3 Diesel Operated Road mobile crane capacity 32 Mts

168.00

NCR

4 (Golliath Crane )15 Ton capacity 30 Mtr. span, 9Mtr height of lift , M5 duty double girder construction, outdoor Cabin operated EOT Crane confirming IS: 3177/99 and 807/1976 complete with magnet.

415.00

Board has not finalized the M&P programme 2009-10 so far.

NWR 1 Truck for Stores depot-Jodhpur 10 2 Truck for Stores depot-Ajmer 10

Pending for sanction

SECR NIL SWR Nil WCR Nil

of 68

Railway

SN Item Cost (in lakhs)

Latest position

CLW Nil DLW NIL DMW NIL ICF Nil RCF 1 Provision of high rise stacking system MS-

III 420.00 Submitted

2 Industrial Vacuum sweeper with cabin 1800 mm sweep ( cost of 02 Nos.)

79.00 Submitted

3 Motor cycle 0.60 Submitted( Cost Rs. 00.60 lacs only)

4 Mini Truck 750 3.00 Submitted 5 Mini Truck 7.00 Submitted

RWF NIL

of 68

10.0 TC cases pending for more than 60 days as on 31.12.2008 & 30.04.2009

Level

Total no. of pending TC cases

No. of TC Cases pending for more than 60 days

% of total number of TC cases outstanding

31.12.2008 30.04.2009 31.12.2008 30.04.2009 31.12.2008 30.04.2009

COS

CMM

DY.CMM

10.1

SMM

Railway Level Total no. of pending TC cases

No. of TC Cases pending for more

than 60 days


31.12.2008 30.04.2009 31.12.2008 30.04.2009 31.12.2008 30.04.2009CR COS 13 0 2 0 15.38 0

CMM 8 33 24 8 35.29 24 DY.CMM 117 64 16 16 13.68 25.00 SMM 94 109 2 19 2.13 17.43

ER COS 01 1 01 1 100 100 CMM 37 20 21 17 56.75 85 Dy.CMM 107 79 32 43 29.90 54.43 SMM 100 128 46 55 46 42.96

NR COS 01 02 0 01 0 50 CMM 22 08 16 03 73 37 DY.CMM 102 49 54 15 53 31 SMM 150 104 86 45 57 43

NER COS 0 0 0 0 0 0 CMMs 01 0 0 0 0 0 Dy.CMM 33 18 03 01 9 5 SMMs 65 40 23 0 35 0

NFR COS Nil Nil Nil Nil Nil Nil CMM 2 2 Nil 1 Nil 50 Dy. CMM 29 20 6 4 21 20 SMM 18 22 4 2 22 9

of 68

Railway Level Total no. of pending

TC cases No. of TC Cases pending for more

than 60 days


31.12.2008 30.04.2009 31.12.2008 30.04.2009 31.12.2008 30.04.2009NF(C) COS Nil 3 Nil Nil Nil Nil

CMM NA NA NA NA NA NA DY.CMM 1 3 Nil Nil Nil Nil SMM Nil 3 Nil Nil Nil Nil

SR COS 0 0 0 0 0 0 CMM 23 4 15 1 65 25 DY.CMM 74 56 47 10 64 17.86 SMM 122 93 47 22 38 23.66

SCR COS Nil Nil Nil Nil -- -- CMM 6 1 04 1 66.66 100 Dy.CMM 31 32 Nil 5 -- 15.62 SMM 48 46 06 2 12.5 4.35 * Out of 6 cases 4 cases are of M&P

SER COS 0 0 0 0 NA NA CMM 23 11 12 6 52 55 DY.CMM 44 17 7 6 16 35 SMM 47 19 6 2 13 11

WR COS 1 2 0 1 0.00 50.00 CMM 20 20 10 6 50.00 30.00 DY.CMM 70 70 23 15 32.86 21.43 SMM 90 87 21 22 23.33 25.29

ECoR COS 0 0 0 0 0 0 CMM 02 04 0 02 0 50 DY.CMM 10 19 01 02 10 10.53 SMM 17 26 02 05 11.76 19.23

ECR COS 0 0 0 0 0 0 CMM 8 4 1 4 12.5 100 Dy. CMM 17 13 2 8 11.8 61.5 SMM 35 59 17 30 48.6 50.8

NCR COS -- -- -- -- -- -- CMM 1 5 -- 1 0 20 DY.CMM 30 22 16 2 53.33 9.09 SMM 69 35 40 10 57.97 28.57

of 68



than 60 days


31.12.2008 30.04.2009 31.12.2008 30.04.2009 31.12.2008 30.04.2009NWR COS 0 0 0 0 0 0

CMM 8 4 7 0 87.50 0 DY.CMM 37 17 18 1 48.65 5.88 SMM 40 22 14 1 35.00 4.55

SECR COS 0 0 0 0 0 0 CMM 0 0 0 0 0 0 Dy. CMM 13 26 2 5 15.38 19.23 SMM 27 30 2 2 7.4 6.67

SWR COS 0 0 0 0 0 0 CMM 4 3 2 1 50 33.33 DY.CMM 17 8 4 1 23.53 12.50 SMM 37 15 16 4 43.24 26.67

WCR COS Nil 01 Nil 1* -- 100 CMM 22 9 19 2 86.36 22 DY.CMM 43 56 02 20 4.65 35.71 SMM 43 59 07 19 16.28 32.20

CLW COS 80 80 14 6 17.5 7.5 CMM 181 181 22 9 12.15 4.97 DyCMM 303 322 30 18 9.9 5.59 SMM 170 316 22 9 12.94 2.85

DLW COS 31 16 29 11 93.55 68.75 CMM 30 15 24 06 80.00 40.00 Dy. CMM 44 70 18 12 40.90 17.14

SMM 41 52 17 13 41.46 25.00

DMW COS 0 2 0 0 0 0 CMM 04 1 03 0 75 0 Dy.CMM 14 5 03 0 21.42 0 SMM 21 11 04 0 19.05 0

ICF COS 06 08 05 05 83 63 CMM/S 44 35 28 19 63 54 Dy.CMM 106 60 57 17 53 28 SMM 94 77 29 28 31 36

of 68



than 60 days


31.12.2008 30.04.2009 31.12.2008 30.04.2009 31.12.2008 30.04.2009RCF COS 02 04 Nil 02 Nil 50

CMM 26 24 02 05 7.69 20.83 Dy.CMM 72 46 03 14 4.16 30.43 SMM 80 37 Nil 01 Nil 02.70

RWF COS 0 2 0 1 0 50 CMM 4 3 1 1 25 33 Dy. CMM 13 3 7 2 54 67 SMM 13 9 3 5 23 56

CORE COS 03 01* 02 01* 66.61 100* CMM 09 Nil 07 Nil 77.77 Nil Dy.CMM 06 15 04 Nil 66.67 Nil SMM The post of SMM at CORE Headquarters has been lying vacant and

all the SMM level case are being done by concerned Dy.CMM's

METRO COS NIL NIL NIL NIL NIL NIL CMM No CMM in Metro Railway/Kolkata. Dy.CMM 3 5 3 5 100 100 SMM 3 6 3 6 100 100

RDSO ED 1 NIL 1 NIL 100 NIL Director 6 13 2 5 33.4 38.5 SMM 8 10 2 7 25.0 70.0

of 68

10.2 Non-Tender Committee cases pending for more than 30 days as on 31.12.2008 &

30.04.2009 Level

Total no of pending non-TC cases on

No. of non-TC Cases pending for more than 30 days on

% of total number of cases outstanding on

31.12.2008 30.04.2009 31.12.2008 30.04.2009 31.12.2008 30.04.2009

DY.CMM

SMM

Railway Level Total no. of pending non-TC cases on


% of total number of non-TC cases

outstanding on 31.12.2008 30.04.2009 31.12.2008 30.04.2009 31.12.2008 30.04.2009

CR DY.CMM 60 91 6 8 10 8.79 SMM 90 73 13 12 14.44 16.43

ER Dy.CMM 43 27 9 3 20.93 11.11 SMM 64 224 19 24 29.68 10.71

NR DY.CMM 73 73 62 39 85 53 SMM 112 152 81 75 72 49

NER Dy.CMM 18 10 0 0 0 0 SMM 140 79 26 0 18 0

NFR DyCMM 12 9 1 --- 8 Nil SMM 27 19 4 1 15 5

NF(C) DY.CMM Nil 2 Nil Nil Nil Nil SMM Nil 14 Nil Nil Nil Nil

SR DY.CMM 1 4 1 4 100 100 SMM 5 5 5 5 100 100

SCR DY.CMM 19 28 -- 01 -- 3.57 SMM 37 47 5 4 13.51 8.51

SER DY.CMM 5 2 0 0 0 0 SMM 20 15 5 3 25 20

WR DY.CMM 36 52 12 14 33.33 26.92 SMM 120 103 41 27 34.17 26.21

ECoR DY.CMM 4 11 0 02 0 18.18 SMM 25 20 11 06 44 30

ECR Dy. CMM 11 14 4 4 36.3 28.5 SMM Nil Nil Nil Nil Nil Nil

of 68

Railway Level Total no. of pending non-TC cases on


% of total number of non-TC cases

outstanding on 31.12.2008 30.04.2009 31.12.2008 30.04.2009 31.12.2008 30.04.2009

NCR DY.CMM 17 22 9 4 52.94 18.18 SMM 45 39 37 11 82.22 28.20

NWR DY.CMM 17 15 5 5 29.41 33.33 SMM 27 16 20 0 74.07 0

SECR Dy. CMM 19 27 7 5 26.32 18.52 SMM 48 105 15 13 45.71 12.38

SWR DY.CMM 27 22 2 1 7.40 4.54 SMM 29 29 3 7 10.34 21.14

WCR DY.CMM 11 14 Nil 07 -- 50 SMM 19 22 05 12 26.32 54.54

CLW DyCMM 100 90 14 9 14 10 SMM 214 189 31 16 14.5 8.46

DLW Dy. CMM 20 11 11 05 55.00 45.45

SMM 249 206 178 65 71.48 31.55

DMW Dy.CMM 08 02 3 0 37.5 0 SMM 03 09 1 0 33.33 0

ICF DY.CMM NIL 12 NIL 07 --- 58 SMM NIL 40 04 28 -- 70

RCF Dy.CMM 06 01 Nil Nil Nil Nil SMM 07 Nil Nil Nil Nil Nil

RWF Dy. CMM 2 3 1 2 50 66 SMM 10 15 6 13 60 87.00

CORE DY.CMM Nil SMM The post of SMM at CORE Headquarters has been lying vacant and all the

SMM level case are being done by concerned Dy.CMM's

METRO DY.CMM 7 4 NIL NIL NIL NIL SMM 1 5 NIL 3 NIL 60

RDSO Director 5 4 2 1 40 25 SMM 6 4 3 1 50 25

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11.0 Position of Coverage of Demands

11.1 Stock Items--Consumption period to commence within the next 3 months

but POs not placed - position as on 31.03 2008 & 31.03.2009 Total No. of items to be covered

Total No. of items covered by POs

% uncovered items

31.03.2008 31.03.2009 31.03.2008 31.03.2009 31.03.2008 31.03.2008

Railway Total No. of items to be covered

Total No. of items covered by POs

% uncovered items

31.03.2008 31.03.2009 31.03.2008 31.03.2009 31.03.2008 31.03.2009

CR 2020 1675 1902 1581 5.84 5.61

ER 1958 1918 1634 1713 16.58 10.16

NR 49 22 7192 7392 0.68 0.29

NER 138 40 3875 3977 3.43 0.99

NFR 1177 1238 1159 1116 1.5 9.8

SR 8110 7453 8033 7311 0.95 1.9

SCR 983 1101 954 1096 2.95 0.45

SER 930 939 856 822 8 12

WR 2599 2745 2397 2664 7.77 2.95

ECoR 570 408 552 408 3.15 0

ECR 2436 2707 3244 2125 0 21.05

NCR 1020 1247 888 1198 12.94 3.92

NWR 1086 1214 1035 1197 4.70 1.40

SECR 1212 1076 1137 1028 06 4.5

SWR 409 888 368 856 10.02 3.60

WCR 1455 1644 1323 1525 9.07 7.23

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11.2 Non-stock Demands - position as on 31.03 2008 & 31.03.2009

Total No. of non-stock

demands covered during 2008-09

Total No. of demands awaiting

coverage as on


coverage for more than 6

months

% of total number of demands

outstanding as on

No. of demands awaiting

coverage for more than 12 months as on


outstanding as on

31.03.2008

31.03.2009

31.03.2008

31.03.2009

31.03.2008

31.03.2009

31.03.2008

31.03.2009

31.03.2008

31.03.2009

Railway Total non-

stock demands covered during

2008-09

Total No. of demands awaiting coverage



months


outstanding

No. of demands awaiting


months


outstanding

31.03. 2008

31.03.2009

31.03.2008

31.03.2009

31.03.2008

31.03.2009

31.03.2008

31.03.2009

31.03.2008

31.03.2009

CR 2315 1125 1489 81 37 7.2 2.48 38 8 3.37 0.53

ER 1361 354 716 121 114 34.18 15.92 91 45 25.7 6.2

NR 2824 1766 2057 194 355 10.98 17.25 23 0 1.30 0

NER 589 379 197 48 04 12 2 42 0 11 0

NFR 1269 160 119 4 5 2.5 4.2 Nil Nil Nil Nil

NF(C) 2962 478 555 41 32 8.57 5.76 14 Nil 11.53

Nil

These demands have been kept pending because of shifting of target of

the project to a later date, for which these are required

SR 2141/ 2615

1373 803 35 93 2.5 11.6 3 1 0.22 0.13

SCR 1513 875 79 14 5.2 1.6 NIL NIL NIL NIL

SER 669 371 133 51 20 14 17 2 2.5 0.5

WR 5168 2519 2541 429 144 17.03 5.67 124 101 4.92 3.97

ECoR 1019 214 NIL NIL NIL NIL NIL NIL NIL NIL NIL

ECR 500 215 185 13 22 6/22.7 11.89 Nil Nil NIL NIL

NCR 2501 912 781

211 182 23.13 23.30 40 70 4.38 8.96

NWR 398 383 76 83 19.10 21.67 41 21 10.30 5.48 SECR 1866 230 214 11 15 4.78 7.01 0 0 0 0

SWR 1216 1000 623 153 92 15.3 14.76 32 55 3.2 8.82

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Railway Total non-stock

demands covered during

2008-09

Total No. of demands awaiting coverage



months


outstanding

No. of demands awaiting coverage for more than 12 months


outstanding

WCR 954 948 728 27 23 2.85 3.16 01 03 0.10 0.41

CLW 1310 188 170 82 39 43.61 22.94 16 22 8.51 12.94

DLW 545 555 21 09 3.85 1.62 02 NIL 0.37 NIL

DMW 1358 89 166 32 nil 36 nil 1 nil 1.12 Nil

ICF 2056 534 680 40 16 7.5 2.3 4 3 0.7 0.4

RCF

RWF 626 349 40 29 6.39 8.31 13 17 2.08 4.87

CORE 210 53 25 05 11.90 9.43 17 Nil 8.10 Nil

Most of these demands are of Zonal railways for PTFE & SS Wire Rope which are items whose purchase was earlier centralised at CORE. For PTFE the tender has already been finalised and P.O is under vetting.

For SS Wire ropes also the tender has recently been settled METRO 255 90 109 NIL NIL NIL NIL NIL NIL NIL NIL

RDSO 2943 496 255 25 5 5 2 10 NIL 2 NIL

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12.0 Field Inspections Level No. of

officers No. of Divns

No. of Depots

Total number of inspections of depots and meeting with Divisional officers carried out in the IIIrd & IVth Quarter of 2008-09 – separate position to be furnished

IIIrd Quarter IVth Quarter Dy. CMM

CMM COS

Railway Level No. of officers

No. of Divns

No. of Depot

s

Total number of inspections of depots and meeting with

Divisions carried out in the IIIrd & IVth Quarter of 2008-09

IIIrd Quarter IVth Quarter

CR Dy. CMM 8 5 19 38 38

CMM 3 5 19 17 8

COS 1 5 19 5 7

ER Dy. CMM 08 04 05 17(depot) 4(Divn)

25(depot)3(divn)

CMM 03 04 05 7(depot) 2(Divn) 9(depot) 4(Divn)

COS 01 04 05 Nil 3(depot) 4(Divn)

NR Dy. CMM 08 05 23 37 19

CMM 04 05 23 01 04

COS 01 05 23 01 01

NER Dy.CMMs 4 3 4 7 9

CMMs 2 3 4 4 5

COS 1 3 4 10 8

NFR Dy. CMM 6 5 11 28(Div-14, Depot-14)

34(Div-15, Depot-19)

CMM 2 5 11 8(Div-4, Depot-4)

11(Div-4, Depot-7)

COS 1 5 11 5(Div-1, Depot-4)

4(Div-3, Depot-1)

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Railway Level No. of officers

No. of Divns

No. of Depot

s




SR Dy. CMM 6 20 16

CMM 3 8 5

COS 1

6 24

4 5

SCR Dy.CMMs 7 6 17 Depot-18, Division-16

Depot-20, Division-19

CMMs 3 6 17 Depot-12, Division-6

Depot-13, Division-4

COS 1 6 17 Depot-1, Division-1

Depot-6, Division-3

SER DyCMM 8 4 24 Depot-4, Division-4

Depot-5, Division-6

CMM 2 4 24 Depot-2, Division-2

Depot-2, Division-2

COS 1 4 24 Depot-1, Division-1

Depot-6, Division-3

WR Dy CMM 10 6 14 40 38

CMM 3 6 14 11 10

COS 1 6 14 4 9

ECoR Dy. CMM 05 03 06 17 13

CMM 02 03 06 04 03

COS 01 03 06 05 04

ECR DY. CMM 5 5 6 25 24

CMM 3 5 6 4 5

COS 1 5 6 1 3

NCR Dy. CMM 7 3 9 2 12

CMM 3 3 9 Nil 4

COS 1 3 9 1 3

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Railway Level No. of

officers No. of Divns

No. of Depot

s




NWR Dy. CMM 5 4 15 14 11

CMM 3 4 15 4 5

COS 1 4 15 2 4

SECR Dy CMM 6 3 8 21* 22* CMM 2 3 8 8 8 COS 1 3 8 2 2 Depots under control of 4 Dy. CMMs & Division under 3 Dy. CMMs.

SWR Dy. CMM 5 3 6 5 5

CMM 2 3 6 5 --

COS 1 3 6 5 3

WCR Dy. CMM 6 3 9 05 08

CMM 1 3 9 1 2

COS 1 3 9 2 5

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13.0 Man Power Planning:

13.1 (a) No. of AMMs selected in 70% category in 2008-09 -

(b) No. of AMMs selected in 30% category (LDCE) in 2008-09 - (c) No. of vacancies of AMMs as on 31.03.2009 - (d) Selections planned for the period upto 31-03-2009 -

Railway No. of AMMs

selected in 70% category in 2008-09 -

No. of AMMs selected in 30% category (LDCE) in 2008-09

No. of vacancies of AMMs as on 31.03.2009

Selections planned for the period upto 31-10-2009

CR 5 Selection process yet to be completed

Nil 3

ER 04 02 10 02 more selections are planned

NR NIL NIL NIL 02 NER 5 Selection under

process 2 Selection under process

NFR 2 1 1 2 (The panel for 70% selection is likely to be finalized by 31-05-09. The 30% selection will be held immediately after this.)

SR NIL NIL NIL After finalization of 30% selection, the next selection will be planned

SCR 6 3 2 9 SER NIL NIL NIL Selection under process in

CPO’s office. WR Nil Nil

04

LDCE(30%) selection for 2 vacancies is being notified.

ECoR Nil Nil Nil Nil ECR Nil Nil NIL 70% exam is under process NCR 13 05 Nil Nil NWR NIL NIL 01 Yes SECR 03 Nil 01 01 SWR NIL NIL 01. Nil WCR NIL NIL 2 One GDCE & one LDCE CLW Nil Nil 03 01 DLW NIL NIL 01 NIL DMW NIL NIL 1 1 ICF NIL NIL 2 LDCE – One

Departmental – Three RCF 1 Nil 1 1 RWF 1 NIL 1 2 RDSO NIL NIL NIL NIL Metro Nil Nil 01 Nil CORE 02

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13.2 No. of vacancies in the Senior Scale as on 31.03.2009 and plans to fill in those vacancies. –

Railway No. of vacancies in the Senior Scale as on 31.03.2009 and plans to

fill in those vacancies. CR 4 ER Nil NR NIL NER NIL NFR 2(These vacancies will be filled up on finalization of the AMM Group

‘B’(70% ) selection. SR NIL SCR Nil SER 1 WR There was 1 vacancy in Sr.Scale as on 31.03.09. Adhoc panel is being

formed. ECoR One ECR Nil NCR 03 Vacancies being operated in Junior Scale NWR NIL SECR Nil SWR Nil WCR 1 CLW Nil DLW NIL DMW Nil ICF Nil RCF Nil RWF NIL RDSO Nil Metro Nil CORE 01

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13.3 No. of vacancies in JAG/SG as on 31-03-2009 and plan to fill in the

vacancies.

Railway No. of vacancies in JAG/SG as on 31-03-2009 and plan to fill in the vacancies.

CR ER Nil NR Nil NER Nil NFR Nil SR NIL SCR 1 SER Nil WR Nil ECoR Nil ECR Nil NCR Nil NWR Nil SECR Nil SWR There is one vacancy in JAG/SG. But the same is temporarily

downgraded and operated as Sr. Scale. WCR Nil CLW Nil DLW NIL DMW NIL ICF Nil RCF Nil RWF RDSO Metro 01 CORE 01

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13.4 Details of proposal initiated/sent for creation of SAG level posts

during the year 2009-10

Railway Details of proposal initiated/sent for creation of SAG level posts during the year 2009-10

CR 1 SAG post chargeable under Track Renewal Account. Proposal is under process with FA&CAO.

ER Nil NR Nil NER 01 NFR Nil SR NIL SCR Nil SER Nil WR Nil ECoR Nil ECR Outlay for creation of post of SAG is under collection from construction

office. NCR Nil NWR One proposal sent to Board for creation of Post of CMM – E-procurement.SECR Nil SWR An unloadable BOXN rehabilitation facility at Hubli is being developed as

per Railway Board’s sanction under PB item No. 217/2008-09. The facility is likely to be commissioned by November 2009. Accordingly, an RSP estimate for rehabilitation of 600 unloadable BOXN wagons to BOXNR at a total cost of Rs. 85.48 Crores has been sanctioned by GM/SWR. As the estimate has a provision of D&G charges for Stores Department amounting to Rs. 43.47 Lakhs, a proposal for creation of one post of CMM has been initiated. The proposal is presently under Finance concurrence.

WCR Nil CLW 01 DLW NIL DMW NIL ICF Proposal sent to CPO to process for GM’s sanction for creation of a Work

Charged SAG post of CMM to function as a nodal officer for Stores Department for MRVC and Srilankan projects.

RCF 1 RWF Nil RDSO Metro Nil

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14.0 Suggestions from Railways:

CR 1) Railway board vide letter no.2004/RS(G)/779/11 dt.24.07.07 and 19.02.08 have

advised that Security Deposit should be taken in case of all Safety items above Rs.10 lakhs in Single Tender, Limited Tender, Special Limited Tender, Advertised tenders and Global tenders subject to exemptions to Vendors registered with NSIC upto the monetary limit of their registration for the items ordered. However firms registered with RDSO/ICF/RCF/CLW/DLW/CORE are unwilling to pay Security Deposit in case of tenders valuing above Rs.10 lakhs. Railway Board is therefore requested to modify the instructions for exempting the firms registered with RDSO/ICF/RCF/CLW/DLW/CORE from payment of Security Deposit. 2) Enhancement in value limits for payment of balance sale value of sold lots:- Presently the payment of balance Sale Value in instalments is permitted as follows:- i) In two instalments where balance Sale value exceeds Rs 2.0 lakhs but is below Rs 5.0 lakhs; ii) In 3 instalments where balance Sale Value is Rs 5.0 lakhs and above. The above limits were laid down more than 20 years ago. Further, as per Board’s recent letter no. 2001/RS(S)709/12 dt. 19.10.07, the size of the lots in terms of money value should range between Rs 10.0 lakhs to Rs 25.0 lakhs and in no case the size and value of the lots should exceed 500 MT and Rs 1.0 Crs (as against Rs 50 lakhs earlier) It also lays down that total value of the clubbed lots should generally not exceed Rs 1.0 Crs.

In view of the enhancement in the maximum value of the lot, Central Railway proposes that the facility for payment of Sale Value in instalment must also be modified as follows:- i) In 2 instalments for lots where balance Sale Value exceeds Rs 5.0 lakhs but is less than Rs 10.0 lakhs; ii) In 3 instalments for lots where balance Sale Value is Rs 10.0 lakhs and above.

ER Many firm like OEM, PAC holder, PSU etc are not depositing SD against the tender for procurement of safety items. These firms are refusing to deposit SD after considerable time is spent to persuade the firm to deposit SD, being mandatory for safety item. A definite policy from Railway Board is solicited to handle these cases.

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NR Power to Depot Officers for Petty Repair:

Petty repair works concerning Civil Engineering are a regular area of concern for all the depots. They generate lots of complaints from Unions. It is proposed that Depot Officer should be given powers upto Rs. One Lakh for any kind of repair works concerning Civil Engineering. Provision of a Training Institute: There is not a single Training Institute all over the Zonal Railways to impart training of material management to Group ‘C’ staff of Stores Deptt. which is essential for their performance improvement and career advancement. Hence, it is suggested that a Training institute for Group ‘C’ staff of Stores Department must be setup for imparting job skills and training in a structured manner. Besides this, officials of other departments shall also get training form such institute as it is experienced that staff of other departments have very little exposure to stores activities. Provision of Software Professional in Stores Department Stores department has been pioneer in computerization of its activities but there is severe shortage of skilled manpower who can develop, manage necessary software and database as per changing requirement. In this era of information technology it is desirable that skilled software professionals be recruited solely for development and maintenance of software. A cadre for these professionals over a Railway may also be created to give sufficient promotional avenues, which will attract best professionals from market. Placement of Purchase Order on Foreign Railway Off and on the depots take assistance from nearby depots of Foreign Railways. This involves placement of purchase orders by COS office and issue of sale order from Foreign Railways, which many times take a lot of time. This defeats the very purpose of emergency assistance, Hence depot should be given power to place Purchase Order and Sale Order directly upto a value of Rs. 10.00 lakh which will speed up the collection process substantially. Separate head for Civil maintenance work There is no separate head for civil maintenance work of depot similar to plan head 42 of workshop. There is urgent need of similar separate head for depots to augment civil works required for depots.

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Enhancement of power of Depot Officers to sanction repair & maintenance of Motor Vehicles, Material-Handling Equipment, Plants & Machinery etc: Depot officers have not been granted adequate powers to sanction repair & maintenance of motor vehicles, material handling equipment, plant and machinery etc. Powers may be delegated to depot officers i.e. Rs. 25000/-, 10000/- & 5000/- to Dy.CMM, SMM & AMM respectively in each case, without finance concurrence, to avoid delay in repair & maintenance of M&P items. DGS&D’s R/Cs for Industrial Gases : DA and Oxygen gases are on DGS&D rate contract. For past few years, DGS&D has not made coverage on any firms located near to the areas of Delhi, Haryana & Punjab and the RC firms located at distant places express un-willingness to supply these gases. Railway Board has already issued guidelines and permitted railways to go in for purchase through tenders in such cases. Accordingly, coverage is being made for Delhi, Haryana & Punjab areas by inviting tenders. Industrial gases are required on day to day basis, as such difficulty is experienced in arranging purchase through tenders being cumbersome and long drawn process. It is requested that Railway Board may pursue with DGS&D urging them to also include some firms located nearer to Delhi, Haryana & Punjab areas in DGS&D R/Cs, so as to ensure smooth availability of Industrial Gases to Northern Railway. Regarding Policy Guidelines for Clearance of Rejection Cases:- A large number of rejection cases remain pending for want of recoveries of advance payments made, incidental charges, testing charges, ground rent charges etc. Such cases keep lying in the depots for decades together, with rejected materials occupying depot space. Railway Board may kindly issue necessary policy guidelines to facilitate clearance of rejected cases.

NER As per existing practice, tenders besides being uploaded on the dedicated website of CRIS, in the changed scenario of adoption of e-procurement, the usual publication of advertised tender in News papers and uploading on N. E. Railway’s website has also been continued. Railway Board have been approached vide COS’s letter dated 21.04.2009 for dispensing the publication of OT in Newspapers and N. E. Railway website as this dispension likely to result into huge saving of revenue.

NFR (i) In the present prevailing environment, vendors are not behaving in a rational and logical manner. The problem is more acute in items having sources approved by centralized agencies. Availability of database of offered/ accepted rates by the Railways at a centralized place/web site will be of great help to purchase managers. With EPS in place, CRIS web site can be the ideal platform for this information or CRIS can be advised to make another programme for uploading/downloading the required data by purchase manager under password/log in system.

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(ii) Divisions are the main stay for Railway operations and earnings. Divisional Stores Officers generally face the problems of in- sufficient infrastructure like godown, transport logistics, manpower etc. As a result Divisional Stores Officers are presently working as Local Purchase/Cash Purchase Officers. There is a need to strengthen the Divisional Stores System. It is therefore suggested that all the Depots (Whether attached with Sheds/Workshops/General Stores Depot etc.) within the jurisdiction of a division shall be under the technical control of a JAG Stores Officer available anywhere within the divisional jurisdiction. This will enable availability of resources to Divisional Stores Officers. In case Divisional Stores Officer is JAG level, he can be made the controlling officer for all the Stores Officers available within the jurisdiction of that Division. (iii) With restriction on induction of fresh faces in ministerial cadre, the support in purchase office is likely to suffer in near future. It is suggested to plan for induction of diploma/degree holders as Purchase Superintendent in line with DMSs.

NF(C) - (i) In terms of para 2.5 of Railway Board’s letter No.99/RS (G)/779/2/ dated

22/10/08, “ no counter-offering on commercial terms and conditions should be made. Before finalization of tender, the tenderers within the zone of consideration who have quoted with deviation from the commercial terms and conditions as stipulated in the tender inquiry or are silent about compliance of certain stipulated commercial terms and conditions, may be asked to agree. Compliance of this instruction is resulting in delayed finalization of tenders and is contrary to the objective of expeditious finalization of tenders and hence it is suggested that either Counter-offering of commercial terms and conditions may be allowed as was followed earlier or all the tender conditions should be made mandatory and in case of non compliance of any of the tender conditions, the offer should be summarily rejected.

(ii) In terms of para 3(a) of Board’s letter No.99/RS (G)/779/2/ dated 27/06/08 ‘ in

cases where rates of Part-II approved vendors were lower than the original rate of the L1 pt-I approved source eligible and suitable for bulk ordering with whom a price negotiation is held and if, after price negotiation with L-1 Pt-I approved tenderer, their rate becomes lower than that of the lowest Pt-II approved tenderer, then another price negotiation should be held with the lowest Pt-II approved tenderer subject to the condition that the firm’s offer is otherwise suitable. Compliance of the instructions does not seem to be very encouraging because it is unlikely that in the negotiation the part-II firm will quote rate lower than the negotiated rate of part-I firm . Hence, it is suggested that once the need for negotiation for reduction in rate arises with part-I firm, the negotiation with Pt-II firm should also be held simultaneously.

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SR Nil SCR NIL SER 1.Finance Directorate has advised Railways to ignore policy directives issued by

various directorates having financial implications without concurrence of finance directorate. But concerned directorates are issuing Policy guidelines with respect to change in specification having huge financial implications for items such as Metal bonded rubber pad to PL NO. 38981361. A proper policy decision may be communicated by RB as local finance is objecting to such directives. 2. Any change in specification should be accompanied by proper price justification of the new product to avoid cross justification of rates by Zonal Railways.

WR i. Difficulties are being faced in finalizing the tenders of 6 Quad Cables in absence of standard/approved PVC formula. The matter has been referred to EDRS(C) by this Railway and also GM/WR has spoken to AM(RS). It is requested that Board may finalise/ approve the PVC formula for the above item.

ii (a) At present the details of last purchase rates for a particular item are not

available readily on the Railnet sites of the Railways. Though, certain Railways are providing this information, but proper link is not indicated and therefore it becomes difficult to get these details. This information is very much useful for finalizing tenders of high value items. Board is requested to issue instructions to all the Railways to make provision for making available this information on their Railnet site with proper link.

(b) It is also suggested that with the successful implementation of the e-procurement in all the major Railways, CRIS can be asked to make provision for uploading of purchase order details along with P.Os in PDF format on the e-procurement website and suitable search engine may be devised. To start with, all the purchase orders above Rs.10 lakhs may be considered for uploading.

iii Presently the powers delegated to COS/CMM’s for accepting survey committee recommendations are upto Rs. 1 lakh which were increased by Rly.Bd. vide their letter No.2003/RS(G)/772/2 dtd 04.06.04.This power is considered to be low as all the cases of survey committee valuing more than Rs. 1 Lakh have

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to be put up to AGM for acceptance. It is suggested that these powers may be enhanced to Rs.10 Lakhs per item for COS/CMM. This will facilitate quick disposal of scrap.

iv Various designations of Stores department were changed long back as Material

Managers. But the designation of Controller of Stores(COS) continues to be the same. Further, with the development of new concepts in the area of Materials Management, the designations denoting Materials Managers are more appropriate for such jobs. Considering above, Board is requested to revise the designation of Controller of Stores (COS) to Principle Chief Material Manager(PCMM)

ECoR In stores Department, none of the categories have been declared as essential or safety. As a result of which lot of problems arise in processing cases for direct recruitment. At least 2 categories of staff viz Chasing inspectors in Hqrs.(Purchase office) and DMSs of Depots should be declared as essential categories.

ECR Difficulties in placement of “On Line” Supply Order against DGS&D’s Rate Contract. DGS&D has made it mandatory to issue On-line Supply Order against Rate Contract. COS/ECR has created User ID for HQ & 5 Divisions of ECR. The training for on line submission of Supply Order has been imparted to officers & staff. However, “DDOs/Usres” are facing difficulties in placing of Supply Order due to unfriendly system software & irregular availability of servers at DGS&D. Suggestion:- DGS&D may be requested to permit issue of manual supply order, in cases where Supply Order is not possible within R/C validity if requirements are urgent. Alternately Rly Board should allow placement of referral S.Os against DGS&D R/C with payment to be made by FA&CAO of Zonal Railways.

NCR Nil NWR Nil SECR Nil SWR (A) REGISTRATION OF FIRM – ASSOCIATE/SISTER CONCERNS BY

RDSO : While on the Railways, the Vigilance Branch has been recommending DAR action in case enquiries are sent/offers obtained from such concerns where the firms are having common Phone Nos. / Fax Nos. but it is seen that RDSO has been registering such firms in Part I/II with not only common phone numbers but also same address and also under the same management. This does not lead to the

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competition that is required. This requires closer examination and is to be curbed.

(B) ABNORMAL DELAY IN DISPATCH OF AMENDMENTS/ ADDITIONS/DELETION OF FIRMS :

Para 2.2 as per RDSO Vendor Directory is reproduced below :

The Vendor list and its subsequent monthly amendments are available at the RDSO web-portal accessible through Railnet. For security reasons, the vendor list & its amendments on the web portal are only for general information and these should not be made a basis for deciding cases, especially Tender cases or any other cases having financial implications. Users should always refer to the hard copy of Vendor List & amendments before taking any such decisions.

Submission : Earlier these letters were received 3-4 months of the issue date, now some of the letters that are received are about 1 year old. The purpose of issue of such letters is lost. Inspite of a specific reference to RDSO; vide letter No.S/IX(27)/Genl. Misc. Dt. 11.12.2008; there is no improvement in the dispatch of letters. If RDSO cannot update their website more frequently, then RDSO should issue such letters once a month and upload all these on the website at a time.

RDSO firms who get registered in either Part I or II or get upgraded from Part II to I will fax a copy of RDSO’s letter next day but the official copy comes only after 3-4 month’s. Similarly if the firms are de-listed or downgraded from Part I to II, they will not come, and there is every possibility of mistakes occurring during this period till such time official copy is received.

It is therefore submitted that as RDSO is updating their website on a monthly basis, such letters should also be issued once a month, and that letters from RDSO should be dispatched promptly.

(C) Railway Board want the compliance to be 100 % for Safety items and for other items over 95 %. The Department is working with more than 35 % of vacancies in both Group C & D. The feeder category – the Group D – There is no recruitment being done over the years. The vacancies to be filled through promotions at the lower level can not be filled up. Railway Board should initiate some process to have all the vacancies in Jr./Sr. Clerk filled up through RRB.

(D) Insistence of SD in case of Safety items is delaying the release of Purchase

Orders considerably. This needs to be reviewed. (E) Railway Board has been asking the performance data separately for Stores

Shield. Instead the same should be picked up from the PCDO’s directly. This will avoid incorrect & unchecked information being forwarded for the purpose of

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Stores Shield by the Railways.

WCR At present vendors are registered by RDSO & other centralized agencies v.i.z. DLW, CLW, ICF, CORE, NSIC etc. The registration is also done at zonal level by the respective Railways. Now E-procurement system has been introduced & it is mandatory for all vendors to get registered with IREPS. In view of the above the list of vendors registered with IREPS should be followed uniformly by all the Railways irrespective of registration with Zonal Railways.

.

CLW (i) Due to changes in Excise Duty rate (from 14% to 10% to 8%), the ranking has changed in few cases. In our contract, statutory variation is admissible and therefore effect of changed ED comes into consideration while finalizing tender. On subject matter, FA&CAO/ICF issued circular dated 05-01-2009 advising that the tenders, which are opened but not finalized, are to be tabulated as per changed rate of ED. Few railways consider ranking on tender opening date as sacrosanct. Thus different practices exist in different railways. Rly. Bd is therefore requested to issue policy guidelines to all to bring in uniformity

(ii) Board is requested to review its letter99/RS(G)/779/2 dt.06-01-09 on

tendering process- Negotiation with L-1 Pre- decided Split ordering” which calls for certifying the rate of highest eligible tenderers within June of consideration Per-se reasonable. On subject matter- CLW’ letter No.CLW’s letter No COS/CRJ Procurement/BID /19 Pt.II dt.05-03-09 may please be referred.

DLW 1) Enhancement of power on S.T basis: As per Rly. Bd’s Letter no 2007/RS(G)/779/1 Dt 04.04.2008, para 3, at present delegation is available only up to SAG . To deal small value cases , it is requested that delegation may be enhanced and given at JAG level also as proposed below :-

COS/CMM JAG Present delegation

Proposed Delegation

Present delegation

Proposed Delegation

1 In normal circumstances

Rs 3 Lakh Rs 5 Lakh Nil Rs 0.50 Lakh

2 In emergencies Rs 5 Lakh Rs 10 Lakh Nil Rs. 1.00 Lakh

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DMW The name of our department and designation of CONTROLLER OF STORES sounds very primitive and does not reflect true nature of work being carried out by our department. Therefore it is suggested that the name of the department should be changed to Department of Material Management and designation of Controller of Stores should be changed to Principal Chief Material Manager or other suitable modern name which is commonly known in the industry.

ICF 1. Bulk Ordering of Safety Items on Developmental Sources : Guidance/Instructions has been sought from Railway Board regarding

placement of bulk orders for safety items on developmental sources vide COS/ICF letter No. ICF/02/08/1893/140KN dt. 24-4-09 on the following aspect :

Where there is no Part-I or Part-II approved source and sources exist for

development orders only, can such firms be considered for bulk orders i.e. more than the stipulated limit of 5% as permitted in case of Part-II firms in absence of any part-I source ? The reply is awaited from Railway Board.

2. Tendering Process - Negotiation with L-1 pre-decided Split Ordering : Railway Board vide letter dated 15-02-2008 has issued guidelines that in

case of price differential between L-1 and L-2 tenderer being more than 5%, at least 65% quantity order should be placed on L-1 tenderer. This decision is left to the TC/TAA. Railway Board vide Para 3 (b) of letter dated 06-01-2009, has further clarified that in a tender case where afore indicated price differential is more than 5% and it is not advisable to order full quantity on the L-1 tenderer, in such a situation, the purchaser may resort to “Deemed negotiation” by counter Offering L-1 rate to the higher tenderer considering the offer of such higher tender on “Deemed Single Tender Basis” with the concurrence of FA&CAO and approval of GM.

This concept of “Deemed Negotiation” and “Deemed Single Tender” in

pre-decided split ordering (where the price differential between L-1 & L-2 is over 5%), is applicable for all tenders right from Senior/Junior Scale and all these will therefore get routed through FA&CAO and GM. This may lead to avoidable delays in the finalization of tender and procurement action. Even low value tenders involving direct acceptance by Stores Officers would come within the purview of FA&CAO and GM (in case of split ordering) which is contrary to the process of increased delegation of powers.

There may be cases where FA&CAO and GM may not be in agreement

with the recommendation of T.C./acceptance of the TAA. In such eventuality, the case will have to come back to the Tender Committee for review which is essence would dilute the distribution of responsibility/delegations.

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3. Special directives on imposition / waival of LD in production units : As per the recent directives from Railway Board, there is normally no

system of waival of LD in supply contracts. In Production Units like ICF, there is a need for a lenient view in this matter. Even though, not bound to do so, on several occasions, regular and genuine suppliers are withholding further supplies or even accepting cancellation of balance quantities within the contractual period on request in view of the changes in Production Programme. In order to maintain good industrial and customer relationship a similar generous attitude is expected from administration side also. As per Existing directives the purchaser can waive LD only in cases where the delay is proved as beyond the control of supplier. In Production Units, there are frequent changes in production programme and hence, the co-operation from the supplier’s side is essential either for speeding up supplies or for deferment of supplies. Therefore a special directive on imposition / waival of LD in production units is required to maintain cordial relationship with regular and genuine suppliers.

RCF i) . Revision of % for D&C charges in sale estimate due to increase in establishment charges for various post/pay-scale on account of VI pay commission.

ii) Tender cost to be made part of EMD ( for e-Tender ). iii) News paper notification for e-tender to be stopped.

RWF Nil Metro In Stores Code para 3216-S it is stated that “any large discrepancies found as a result

of stock verification between the ledger or the records and the actual count balance should be investigated without delay and a detailed report submitted thereon to the Accounts Officer. For this purpose, difference over 2 per cent in quantity over the total transaction since the date of last verification of items or Rs. 5000/- in whichever is higher should be generally investigated by the stock verifier.” This 5000/- value limit may be enhanced.

CORE i) Bank Guarantees containing Protective "Notwithstanding clause" being submitted by

the firms towards security money As per the latest policy instructions of Railway Board in regard to security deposit for contracts of safety items valuing above Rs 10 Lakhs Security deposit is to be taken from all the firms. Even in other cases where security deposit is required to be submitted by the firms (as per instructions of Rly Board) difficulties are being faced in the sense that in most of the cases Banks are adding a protective " Notwithstanding anything contained herein above......." clause. As per the instructions issued by the Railway Board in this regard vide letter-dated 26.03.99 CORE has been asked to accept Bank Guarantees only as per format prescribed by the Board (without this

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protective clause). On being insisted to withdraw this clause most of the banks have mentioned that this as per the Banking regulations circulated to them from Apex level. Due to this difference of BG from the format mentioned in the tender documents and the insistence of the banks in retaining this clause the release of the P.O after the issue of the Advance acceptance is getting delayed in a number of cases. Keeping the above in view Railway Board is requested to kindly impress upon the Apex Banking authorities to pass instructions to the Banks so that Banks may not insist on this protective clause to be part of BG's. Till the time Banks are not instructed in this regard by apex banking authorities suitable instructions may be issued about the steps to be followed in these cases.

(ii) Guidelines in regard to ensuring the submission of cost of tender documents by the

tenderers upto the time of tender opening (for any further consideration of their offers) may kindly be reiterated so as to bring uniformity in the procedure being followed in this regard by different Zonal railways.

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15 Status of Inactive and Surplus items:

15.1 Progress on Disposal of Surplus items

Opening balance as on 01-04-2008

Accrual during the year 2008-09

Clearance during the year 2008-09

Closing Balance as on 31-03-2009

No of items

Value of items

No of items

Value of items

No of items

Value of items

No of items

Value of items

(Value in Lakhs of Rs.)

Railway Opening balance as on 01-04-2008

Accrual during the year 2008-09

Clearance during the year 2008-09

Closing Balance as on 31-03-2009

No of items

Value of items

No of items

Value of items

No of items

Value of items

No of items

Value of items

CR 588 136.49 161 0.87 146 0.89 603 136.47

ER 261 29.76 123 70.23 32 38.22 352 61.77

NR 526 180 2428 827 2322 785 632 222

NER 8 1.26 22 5.16 3 1.22 27 5.20

NFR 916 5.55 29 0.38 12 0.92 . 933* 5.01 SR 34 3.89 Nil Nil 2 0.76 32 3.13

SCR 65 1.49 7 1.04 44 0.42 28 2.11

SER 1 8 0 0 0 0 1 8

WR 398 123.13 256 57.53 115 49.20 539 140.67

ECoR 174 34.42 52 32.41 0.0 0.0 226 66.83

ECR 320 30.31 276 11.50 87 18.90 290 13.12

NCR 261 162.69 5 1.48 69 43.30 197 122.50

NWR 148 61.30 127 68.36 38 29.88 213 88.77

SECR 10 0.82 40 38.24 28 30.22 22 8.84

SWR 181 0.36 52 0.15 107 0.15 126 0.36

WCR 189 65.60 02 0.16 02 18.78 189 46.98

CLW 2 000.01 0 0 0 0 2 000.01

DLW 121 34.34 1 0.86 22 3.63 100 31.56

DMW 192 92.73 40 35.86 179 97.16 53 31.43

ICF 189 100.94 217 173.18 99 53.03 307 221.09

RCF 1193 699 435 618 270 649 1331 751

RWF 7 0.12 17 0.02 5 0.03 19 0.11

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15.2

Summary of Surplus Items as on 31-03.2009 with stock value more than Rs. 1 lakh

(Value in lakhs of Rs.)Total No. of Items

Total value of such items

Date of oldest surplus item

Target date for liquidation of surplus items

Railway Total No. of

Items Total value of such items

Date of oldest surplus item

Target date for liquidation of surplus items

CR 10 45 01.09.2005 March-2010 ER 12 20.40 24-02-2006 30-09-2009 NR 21 59.18 21.11.94 30.06.2009

NER 1 2.88 31.12.2008 July-09

NFR Nil SR Nil

SCR Nil SER NA WR 21* 57.34 22.09.03 30.06.09

ECoR 14 38.46 Sept, 03 31.03.2009 ECR 01 1.34 16.02.04 31.07.09 NCR 23 77.43 27.09.1991 NWR 23 79.51 02-1999 30.09.2009 SECR 7 24.51 08.03.2007* 31.03.2010 SWR 06 11.61 Jan. 1992 30.06.2009 WCR Nil CLW Nil DLW 8 23 March 2010 DMW 7 22.39 5.07.01 With in 3 months

i.e.31.07.09 ICF 52 173.53 25.07.1997 31.03.2010 RCF 161 516 31.07.2009 RWF 2 0.09 15.11.2005 30.09.2009

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16 Audit Para Statistics : position of Pending draft Paras / Paras

Railway Pending Items

Pending for

< 1 year > 1 year CR Draft Para 02 Nil

Audit Para Nil Nil ER Draft Para 1 (one) NIL

Audit Para NIL NIL NR Nil Nil

NER Nil Nil NFR Nil Nil SR Draft Para 1 1

Audit Para Nil Nil SCR Nil Nil SER Nil Nil WR Nil Nil

ECoR Nil Nil ECR Draft para Nil Nil

Audit para 23 1 NCR Draft Para Nil Nil

Audit Para Nil 1 NWR Nil Nil SECR Nil Nil SWR Draft Para 1* 1** WCR Nil Nil CLW Nil Nil DLW Audit Para 03(Reply has been given)DMW Nil Nil ICF Nil Nil RCF Draft Para Nil 01

Audit para Nil Nil RWF Nil Nil Metro Draft Para 1 NIL

Audit Para. 5 1 RDSO Nil Nil CORE Nil Nil

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17 ISO 9000 certification :

Target date for

implementation as fixed in the 66th Conference

%age progress as on 31-03-2008

HQ office Independent Depots

Railway % age progress as on 31-03-2008 CR HQ office 31.12.2007 1) Six C.Rly. depots viz

MTN,PR,BSL,AQ,NKRD & D’KYN have already been certified for ISO-9000.

2) The ISO certification of 4 depots viz

ELS’KYN, KALVA, D’CLA & EMU’VVH is under progress with their attached sheds.

3) Consultancy Services for implementation of

ISO 9001-2000 certification of ISO contract agreement No. S.598. Office Main/ISO 9001 dt.16.2.09 placed on M/s Versatile Consultants Kolkata. Contract work to be completed by 15.08.09. for certification of Headquarter office and CRD depot & Stores Finance.

ER HQ office 31.12.2008

Planned by 31/12/09

Tender opened but no suitable offer received – Retender under process

Depot 31.12.2008

Planned by 31/12/09

HWH General Stores depot -Tender under process. LLH, JMP, HLR, KPA, BWN, UDL & ASN depots are ISO certified

NR HQ office Complete COS office along with Stores bills & Stores finance section is ISO 9001:2000 certified from 23.06.2008.

Independent Depots

All independent depots are ISO certified.

NER HQ office 31.03.09

Independent Depots 31.03.09

31.03.2009 On the advice of associate finance, Board have been approached for issuing instructions duly concurred in by finance directorate for getting ISO certification vide letter no. S/P.Cell/ISO/stores/Pt. I dt. 30.04.09

NFR HQ office Already certified. Independent

Depots GSD/NJP certified.

For GSD/PNO and GSD/KIR, the proposal for appointment of consultant is initiated but finance have not agreed.

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SR HQ office Independent

Depots December 2007

All depots along with Head Quarters Office have been certified for ISO 9001:2000 vide licence No. MSC/L-6002356.2 dated 23rd August 2008 valid up to 22nd August 2011.

SCR HQ Office Implemented / Renewed

Phase-I - June 2010 (Validity) Phase-II - May 2011(Validity)

Independent Depots

* 8 major depots of S.C.Rly are certified/renewed for ISO 9000 and validity is ahead.

SER HQ Office 31.03.09 45% Independent

Depots 31.03.09 30%

HQ office 31.12.2009 Tender is under settlement WR Independent Depots

------do-------- -------do-------

ECoR HQ office 30.08.2009 Agreement Signed Independent

Depots CRW/MCS DLS/WAT ELS/WAT

Already Certified Already Certified Being planned along with shed

ECR HQ office Estimate has been sanctioned. Invitation of tender is under process.

Independent Depots

ISO 9000 has been awarded to G&MSD/SPJ and in other depots it is under process

NCR HQ office Awarded on 19-01-2009 Independent

Depots

NWR HQ office 31.03.2009 ** (**System is being studied for ISO certification. Headquarter office shall be shifted to new location where certification shall be obtained.)

JU & AII Depot 31.03.2009 100% SECR HQ office 100%, Certified in April’07 Independent

Depots 100%, Certified in Dec’07

SWR HQ office 01.09.2009 Independent

Depots 01.09.2009

• M/s. NVST TQM Consultants, Belgaum has been awarded contract for implementation of ISO 9001.

• ISO 9001 awareness programme for Officers conducted on 30.03.2009.

• Two days intensive training conducted in HQ & Depots.

• Intensive training on documentation was held on 07.05.2009 to 08.05.2009.

HQ office 31.03.2009 Tender Under process * WCR Independent Depots

31.03.2009 • Total depots :08 • ISO Certified : 6

(CRWS/BPL,WRS/KTT, Dsl/NKJ, Dsl/ET, ELS/ET, ELS/TKD)

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• Under process# : 2 (Box-N/NKJ, ELS/NKJ)

* Tender for consultancy contract is finalized.. Certification is likely to be obtained by July 09. #BOX/N/NKJ depot has been included in workshop’s proposal for which consultancy contract is under finalization. Certification is likely to be obtained by Sept 09. # ELS/NKJ depot has been included in shed’s proposal and tender for consultancy contract is finalized. AL issued.

HQ Office 31-03-2009 100% CLW Independent Depots

-do- 100%

DLW DLW is ISO 9001, ISO 14001 and ISO 18000 certified unit. COS office and DLW stores depot are covered in it.

DMW Already implemented ICF HQ office Independent

Depots

ISO 2001-2000 quality management system has already been certified and system is in place as per the requirement.

RCF RCF is ISO 9001 & 14001 certified unit. Certification includes Store Management Functions also.

RWF Materials Management Division of RWF is certified for ISO: 9001:2000 and ISO: 14001:2004 and OHSAS: 18001 Standards.

NF(C )

This organization is part of construction organization of N.F. Rly. which has not been ISO certified. As and when construction organization gets ISO certification, stores wing will also get included in such certification.

Metro NA RDSO Complete Stores Directorate is ISO 9001:2000

certified. CORE Nil

For Official Use Only

AGENDA

for

The 69th Periodical Conference of the Controllers of Stores

of All Indian Railways &

Production Units with

Railway Board

on

05th June, 2009

To be held at:

Rail Bhawan, New Delhi

INDEX SN Agenda items Page No

1. Availability of materials: 1

1.1 Safety items as on 31-03-2008 and 31-03-2009 1

1.2 (a) Stock items as on 31-03-2008 and 31-03-2009 2

(b) Diesel Loco items as on 31-03-2008 and 31-03-2009 3

(c) Electric Loco items as on 31-03-2008 and 31-03-2009 4

(d) C&W items as on 31-03-2008 and 31-03-2009 5

2. Inventory Management: (Physical Inventories) 6-7

2.1. Suspense Balances: 8-9

3. Scrap Sale 10

3.1. Proposed Targets & Review of Overall position upto 30-04-

2009 & 31-05-2009

10

3.2. Disposal of accident damaged rolling stock as on 30-04-2009 11

4. MMIS 12-14

5. E- Procurement 15-17

6. Divisionalisation of Stores 18-19

7. Depot Modernization: 20

7.1. Progress of sanctioned works :2008-09 (Sanctioned by Board) 20-23

7.2. Depot Modernisation: 2009-10- Proposals for Sanction by

Board

24-25

8. Works Programme: 26

8.1. Progress of sanctioned works: 2008-09 (Sanctioned by Board) 26-28

8.2. Works Programme: 2009-10 - Proposal for Sanction by Board 29-30

9. M&P – Railway Board : 31

9.1. M&P-2008-09-Sanctions by Board 31-33

9.2. M&P2009-10- Proposals for Sanction by Board: 34-35

10. Position of Advertised Tender cases: 36

10.1. Position of Tender Committee cases Pending for more than

60 days

36-39

10.2. Position of non-Tender Committee cases Pending for more

than 30 days

40-41

SN Agenda items Page No

11. Position of Coverage of Demands: 42

11.1. Stock Items 42

11.2. Non-stock Demands 43-44

12. Field Inspections 45-47

13. Man Power Planning: 48

13.1. No. of vacancies in the Junior Scale as on 31.03.2009 and plans to fill in those vacancies.

48

13.2. No. of vacancies in the Senior Scale as on 31.03.2009 and plans to fill in those vacancies. –

49

13.3. No. of vacancies in JAG/SG as on 31-03-2009 and plan to fill in the vacancies.

50

13.4. Details of proposal initiated/sent for creation of SAG level posts during the year 2009-10

51

14. Suggestions from Railways 52-62

15. Status of Inactive and Surplus items: 63

15.1. Progress on Disposal of Surplus items 63

15.2. Summary of Surplus items as on 31-03-2009 with stock value

more than Rs.One Lakh

64

16. Audit Para Statistics 65

17. ISO 9000 certification 66-68

1.0 Availability of materials 1.1 Safety items as on 31-03-2008 ...

Documents

Transcript of 1.0 Availability of materials 1.1 Safety items as on 31-03-2008 ...